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2019-03-13 VHC Agenda PacketPage 1 California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the Vernon Housing Commission in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular Vernon Housing Commission Meeting Wednesday, March 13, 2019, 06:00 PM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Kyle Cooper, Chairperson Melissa Ybarra, Vice Chairperson Hector Garcia, Commissioner Carol Menke, Commissioner Steven Froberg, Commissioner Steven Florman, Commissioner Frank Gavina, Commissioner CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the Vernon Housing Commission on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1.City Administration Los Angeles River Path Project Presentation By: Metro Representatives Recommendation: A. No action required by the Commission. This is a presentation only.1 Regular Vernon Housing Commission Meeting Agenda March 13, 2019 Page 2 MINUTES 2.City Clerk Minutes of the Regular Vernon Housing Commission Held on December 12, 2018 Recommendation: A. Receive and File 1. 2018-12-12 VHC Minutes NEW BUSINESS 3.Public Works Report on Housing Lotteries Held During the Period of August 1, 2018 to February 28, 2019 Recommendation: A. Find that the action recommended in this staff report does not constitute a “project” pursuant to Section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”) because such recommendations constitute an administrative activity; and even if the proposed action does constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Receive and file a report on the housing lotteries held between August 1, 2018 and February 28, 2019. 1. August 21, 2018 General Lottery Results 2. December 20, 2018 General Lottery Results 3. December 20, 2018 Unit Transfer Lottery Results 4.Public Works Summary of Annual Maintenance Inspection Results for City of Vernon-Owned Housing Units Recommendation: A. Find that the action recommended in this staff report does not constitute a “project” pursuant to Section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”) because such recommendations constitute an administrative activity; and even if the proposed action does constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the 2 Regular Vernon Housing Commission Meeting Agenda March 13, 2019 Page 3 environment; and B. Receive and file a summary report of the 2019 Annual Maintenance Inspection Results for City-owned housing units. 1. 2019 Inspection Report DISCUSSION ITEMS AND POSSIBLE DIRECTIVES TO STAFF 5.Public Works Discussion and Possible Directives to Staff Regarding Potential Restrictions for the Submission of Unit Transfer Request Forms and/or City Housing Interest Forms Recommendation: A. Find that the proposed actions are exempt under the California Environmental Quality Act (“CEQA”) because the discussions are a continuing administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, do not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such were a project, it would be exempt in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Hold a discussion on potential restrictions for the submission of Unit Transfer Request Forms; and C. Hold a discussion on potential restrictions for the submission of City Housing Interest Forms. 1. Unit Transfer Request Form 2. City Housing Interest Form ORAL REPORTS Brief reports, announcements, or directives to staff from the Commissioners and Commission Officers. Next regular meeting: Wednesday, June 12, 2019, at 6 p.m. 6.Public Works December 2018-February 2019 Quarterly Housing Report By: Public Works Staff Recommendation: A. No action required by the Commission. This is a presentation only. SECOND PUBLIC COMMENT 3 Regular Vernon Housing Commission Meeting Agenda March 13, 2019 Page 4 The public is encouraged to address the Vernon Housing Commission on any matter that is within the subject matter jurisdiction of the Commission. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. Dated this 7th day of March, 2019. By: ________________________________ Maria E. Ayala City Clerk 4 Vernon Housing Commission Agenda Item Report Agenda Item No. COV-92-2019 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: March 13, 2019 SUBJECT Los Angeles River Path Project Presentation By: Metro Representatives Recommendation: A. No action required by the Commission. This is a presentation only. Background: The LA River Path Project is a proposed eight-mile, shared-use bicycle and pedestrian path extension between Elysian Valley through Downtown Los Angeles to the City of Vernon, closing the longest remaining continuous gap in the Los Angeles River Bike Path. Metro, along with a number of local and regional organizations, has identified closing the gap in the Los Angeles River Bike Path between Elysian Valley and Vernon as a high priority walking and biking infrastructure project. When complete, this facility will provide a seamless 32-mile grade-separated regional corridor for walking and bicycling through the heart of Los Angeles County, connecting Long Beach to the San Fernando Valley along the River. In September 2016, Metro completed a Feasibility Study on the project. The study consisted of conducting an inventory of the project area, including real estate and right-of-way ownership; conceptual engineering analyses of alternative alignments; hydraulic analysis of the most constraining alternative; and detailed study of the surrounding neighborhoods and the infrastructure for walking and bicycling in and through them. The study assumed a path along the west bank of the river, consistent with the existing paths at the project’s northern and southern termini. The study demonstrates that although technical challenges and physical constraints exist, closing the 8-mile gap is feasible through various engineering solutions. Metro is currently in the Conceptual Design phase of the project development and has been gathering additional information about existing conditions, engaging the public and stakeholders, and is beginning to identify potential design alternatives. Metro has hosted numerous community based meetings and is currently conducting an online survey to gather more public input on the project. In the next project phase, Metro will work to environmentally clear and fulfill all permitting requirements for this project under the National Environmental Protection Act (NEPA), the California Environmental Quality Act (CEQA) and the US Army Corps of Engineers (USACE). Public outreach and community engagement will continue throughout this phase of the project. Fiscal Impact: None. ATTACHMENTS  5 MINUTES OF THE REGULAR VERNON HOUSING COMMISSION MEETING OF THE CITY OF VERNON HELD WDNESDAY, DECEMBER 12, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA CALL TO ORDER & FLAG SALUTE The meeting was called to order at 6:00 p.m. by Chair Kyle Cooper; Vice Chair Melissa Ybarra led the flag salute. Members Present:Kyle Cooper, Melissa Ybarra, Carol Menke, Steven Froberg, and Frank Gavina Members Absent:Hector Garcia, Steven Florman CHANGES TO THE AGENDA City Clerk Maria Ayala announced that there are no changes to the Agenda. PUBLIC COMMENT No public comment provided. PUBLIC HEARING 1.A Resolution of the Vernon Housing Commission Establishing Rental Rates Recommendation:A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review because it is a continuing administrative activity that will not result in any direct or indirect changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Continue a Public Hearing; and C. Adopt a revised resolution (modified at Special Vernon Housing Commission Meeting held on November 7, 2018) establishing rental rates, specifically to accomplish the following: 1. Establish annual rent adjustments for occupied units, and; 2. Establish a method for determining rents for vacant units. 6 Regular Vernon Housing Commission Meeting Minutes December 12, 2018 Page 2 of 4 City Clerk Maria Ayala read the proposed Resolution. Director of Public Works Daniel Wall reported on the proposed. Commission had questions for staff regarding the following, with staff providing responses accordingly: rental units, auction revenues, budgeted revenues, HUD rate and rent increases, existing hazards on rental units due to lead contamination, testing and removal of contaminated soil and placement of grass and concrete to remediate the problem, adjustments to CPI, and City of Vernon being in compliance with the State minimum building requirements. Chair Cooper opened the public hearing for public comment at 6:17 p.m. Public Comment: Michael McCormick, resident, expressed concerns over the elimination of a rent discount and railroad noise in the early morning hours. He also inquired what rate he would have to pay should if he chooses to downsize/upgrade to a different rental unit. City Manager Fandino and Director Wall responded to Mr. McCormick accordingly. They explained the “HUD” rate. Dialogue ensued between Commission members regarding HUD Rate and possible “grandfathering” of tenants into a specific rate. William Davis, resident, expressed concerns regarding the potential increase in rental rates and the unresolved issue of tenants living on contaminated properties. Dialogue ensued between the Commission and staff regarding lead remediation. Commissioner Ybarra asked, and the Commission reached consensus, for the topic of ‘lead remediation in the City’ be agendized for the next meeting. Leticia Lopez, resident, expressed concerns regarding the HUD rate, lead contamination found on soil, rent increase, affordable housing, upgrading discounts, and lack of amenities in the City of Vernon. Arnold Garcia, resident, informed the Commission that the only reason he moved to the City of Vernon was because of the low rates. He further commented on how the Vernon rates are not comparable to other cities because there are no amenities in the City of Vernon. Judith Merlo, resident, expressed concern about the odors in the City, railroad noise, homeless population, and lack of schools. Chair Cooper closed the public hearing at 6:44 p.m. 7 Regular Vernon Housing Commission Meeting Minutes December 12, 2018 Page 3 of 4 A deliberation ensued between Commission and staff regarding unit transfer list, rent control, creation of a fair renting system, grandfathering of existing transfer list, and amendments to resolution to put a cap to the transfer list. After considerate deliberations it was moved by Melissa Ybarra and seconded by Carol Menke to: A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review because it is a continuing administrative activity that will not result in any direct or indirect changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Continue a Public Hearing; and C. Adopt a revised resolution (modified at Special Vernon Housing Commission Meeting held on November 7, 2018) establishing rental rates, specifically to accomplish the following: 1. Establish annual rent adjustments for occupied units, and; 2. Establish a method for determining rents for vacant units; and Approve the Resolution with the following amendments: Revisions to Section 3 Increase rent rate to 1%, effective March 1, 2019. Tenants presently on the transfer list to be exempt of HUD rate – amendment to section 4. Hold the rent increases with amendments to Section 5 Motion carried, 5 - 0. Yes:Kyle Cooper, Melissa Ybarra, Carol Menke, Steven Froberg, Frank Gavina No:None MINUTES 2.Minutes of the Regular Vernon Housing Commission Meeting held September 12, 2018. Recommendation:A. Receive and File 3.Minutes of the Special Vernon Housing Commission Meeting held November 7, 2018. Recommendation:A. Receive and File It was moved by Melissa Ybarra and seconded by Kyle Cooper to: A. Receive and Filethe minutes of the Regular Vernon Housing Commission Meeting held September 12, 2018, and the Special Vernon Housing Commission Meeting held November 7, 2018. Motion carried, 5 - 0. Yes:Kyle Cooper, Melissa Ybarra, Carol Menke, Steven Froberg, Frank Gavina No:None 8 Regular Vernon Housing Commission Meeting Minutes December 12, 2018 Page 4 of 4 ORAL REPORTS City Administrator Carlos Fandino announced that there are two vacant units and that the link to the Housing website has been activated on the City’s homepage. He also announced that Vernon residents can notify the City about any soil conditions. City staff will update phone numbers with appropriate customer contact information and after-hour’s services. The Commission reached a consensus to direct staff to provide a complete Exide update at the next Vernon Housing Commission Meeting. SECOND PUBLIC COMMENT Chair Cooper opened the Second Public Comment portion at 7:31 p.m. Leticia Lopez, resident, inquired about the transfer list, and questioned if residents were notified about the deadline to submit a unit transfer request. Staff responded accordingly and a dialogue ensued between Commission and staff regarding the transfer list procedure. City Administrator announced that any individual wishing to be added to the unit transfer request list should email him directly by midnight tonight. The clarification was made that the list would be closed at that time and only individuals on this list would be able to retain specific housing rental rates if they transferred. Chair Cooper closed the Second Public Comment portion at 7:39 p.m. ADJOURNMENT With no further business, at 7:36 p.m., Chair Cooper adjourned the meeting. ________________________ Kyle Cooper Chair ATTEST: _________________________ Maria E. Ayala City Clerk 9 Vernon Housing Commission Agenda Item Report Agenda Item No. COV-99-2019 Submitted by: Anthony Zarate Submitting Department: Public Works Meeting Date: March 13, 2019 SUBJECT Report on Housing Lotteries Held During the Period of August 1, 2018 to February 28, 2019 Recommendation: A. Find that the action recommended in this staff report does not constitute a “project” pursuant to Section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”) because such recommendations constitute an administrative activity; and even if the proposed action does constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Receive and file a report on the housing lotteries held between August 1, 2018 and February 28, 2019. Background: On March 14, 2018, the Vernon Housing Commission (“VHC”) adopted the Lease-Up Procedures for New Tenants for City of Vernon Housing Units (“Lease-Up Procedures”) in order to simplify the methodology used for the lottery system and to secure tenants more expeditiously. Essentially, any person interested in a housing opportunity shall submit an Interest Form, confirm their interest in a specific lottery upon notification from the City, and successfully complete the application process including a criminal background check and credit check. Interest Forms may be submitted at any time, and shall be valid for up to fifteen (15) months. In order to ensure a fair and transparent process for the random selection of potential new lessees, each time a housing unit becomes available, staff proceeds with the notification and lottery processes as outlined in Section 3b of the Lease-Up Procedures that results in a General Lottery List for that specific unit. In accordance with various procedures adopted by the VHC, when a vacant housing unit is ready for leasing, units are leased in the following order: 1.Existing Tenant with a Financial Hardship (provided a Financial Hardship exists and the available housing unit is more affordable than the housing unit the Tenant is currently leasing) 2.Existing Tenant on Unit Transfer Wait List 3.First Responder on General Lottery List (provided no more than 4 units are concurrently occupied by a First Responder) 4.General Lottery List The following is a summary of the one (1) unit transfer lottery and two (2) general lotteries held since the adoption of the new Lease-Up Procedures. Lotteries are held in an open forum where the public is able to witness the proceedings. 10 All participants are invited to the lottery but attendance is not a factor in determining an applicant’s eligibility to lease a City housing unit. Lottery for 3388 E. 50th Street (one-bedroom) Date: August 21, 2018 Location: City Hall Council Chambers (Open to the Public) Number of Interest Forms Received: 73 Number of Confirmed Entries Included in Lottery: 41 Number of Existing Tenants with a Financial Hardship: 0 Number of First Responders in Lottery: 0 Number of Tenants on Unit Transfer Wait List: 1 Lessee Selection Result: The unit was offered to and leased by the first person on the General Lottery List as the individual on the Unit Transfer Wait List declined the subject unit. Lottery to establish order of Unit Transfer Wait List Date: December 20, 2018 Location: City Hall Council Chambers (Open to the Public) Number of Transfer Request Forms Received: 9 Number of Transfer Request Forms Included in Lottery: 9 Lottery Result: See attached list randomizer results for order of Unit Transfer Wait List Lottery for 4325 Furlong Place (two-bedroom) Date: December 20, 2018 Location: City Hall Council Chambers (Open to the Public) Number of Interest Forms Received: 129 Number of Confirmed Entries Included in Lottery: 36 Number of Existing Tenants with a Financial Hardship: 0 Number of First Responders in Lottery: 0 Number of Tenants on Unit Transfer Wait List: 9 Lessee Selection Result: The unit was offered to and leased by the second person on the Unit Transfer Wait List after the first individual on the list declined. Fiscal Impact: None. ATTACHMENTS 1. August 21, 2018 General Lottery Results 2. December 20, 2018 General Lottery Results 3. 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Claudine Kawailulani Jurkovic 37. Victor Macias 38. Mynor Perez 39. Vanessa Martinez 40. William Moyeda 41. Carlos Meza IP: 104.129.198.100 Timestamp: 2018-08-21 22:58:38 UTC Don't use this service for video giveaways! Use Multi-Round Giveaways instead More Info Again! Go Back Search RANDOM.ORG Search True Random Number Service Home Games Numbers Lists & More Drawings Web Tools Statistics Testimonials Learn More Login 12 8/21/2018 RANDOM.ORG - List Randomizer https://www.random.org/lists/2/2 © 1998-2018 RANDOM.ORG Follow us: Twitter | Facebook | Google+ Terms and Conditions About Us 13 14 15 Vernon Housing Commission Agenda Item Report Agenda Item No. COV-100-2019 Submitted by: Anthony Zarate Submitting Department: Public Works Meeting Date: March 13, 2019 SUBJECT Summary of Annual Maintenance Inspection Results for City of Vernon-Owned Housing Units Recommendation: A. Find that the action recommended in this staff report does not constitute a “project” pursuant to Section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”) because such recommendations constitute an administrative activity; and even if the proposed action does constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Receive and file a summary report of the 2019 Annual Maintenance Inspection Results for City-owned housing units. Background: In February 2019, City staff conducted the annual inspection of 25 City-owned housing and City-owned apartment units and prepared a comprehensive list of items that needed repair or replacement. One (1) of the Fruitland City-owned housing units was removed from the annual inspections as it is currently vacant and next in line to be remodeled. At the request of the tenant, one (1) housing unit's inspection was rescheduled for March 2019. At the conclusion of the inspections, three (3) of the 25 housing units did not require any type of maintenance and seemed to be in very good condition. A total of eleven (11) single family housing units and all eight (8) apartment units were found to be in generally good condition, needing only minor repairs and maintenance. Conversely, two (2) City-owned housing units were found to be in need of extensive repair. In order to address the needed repairs and replacements in a timely and efficient fashion, the City has performed most of the maintenance work utilizing in-house personnel. Staff has addressed and completed 70% of the maintenance work since the inspections took place. However, extensive work such as painting, gutter cleaning and some troubleshooting are still pending. In an effort to keep disturbances at a minimum, tenants living in units that are in need of extensive interior work will receive a letter explaining the repairs planned for their home, the proposed date and time of scheduled work, and the approximate duration of the work required to complete the repairs. Staff was able to speak directly to a vast majority of tenants who had a favorable response to the required work. Attached hereto is a summary list of all maintenance repairs identified during the individual unit inspections, including items that are still pending. Fiscal Impact:16 None. ATTACHMENTS 1. 2019 Inspection Report 17 STATUS OF CONTRACTED WORK - UNIT MAINTENANCE IMPROVEMENTSUNIT NO. MODELREMODELED UNIT YES / NOITEM STATUS TENANT NEGLECT YES / NO COSTCOMPLETION DATECOMMENTSUnit 1 3bd House YesAdjust front door to close properly Complete No $0 2/11/2019Subtotal$0 Unit 2 3bd House YesBedroom screen needs to be replaced Complete No$20 3/6/2019A/C unit needs repair; possible replacement Complete No$400 2/26/2019Bathroom ceiling has mildew in corner. Complete Yes $100 3/6/2019Work scheduled with TenantBathroom faucet leaks Complete No $0 3/6/2019Bathroom sink crackedPendingYes $100 Damage identified and previously communicated to tenantKitchen cabinet doors brokenPendingYes $200 Damage identified and previously communicated to tenantSubtotal$820 Unit 3 2bd House Yes No Action NeededN/AN/A N/ASubtotal$0 Unit 4 2bd House NoReplace front door screen. Complete No $40 3/7/2019Replace back bedroom screen. Complete No $40 3/7/2019Shower door scrapes tile in showerPendingNo $0 3/6/2019Work to be scheduled with TenantRepaint bathroom PendingNo $0 Work to be scheduled with TenantMissing tile at base of toilet Complete Yes $50 3/7/2019Closet door broken main bedroom Complete No $0 3/7/2019New fence has hole from tree removed. Complete No $0 2/28/2019Subtotal$130 Unit 5 2bd House Yes No Action NeededN/AN/A $0 N/ASubtotal$0 18 STATUS OF CONTRACTED WORK - UNIT MAINTENANCE IMPROVEMENTSUNIT NO. MODELREMODELED UNIT YES / NOITEM STATUS TENANT NEGLECT YES / NO COSTCOMPLETION DATECOMMENTSUnit 6 2bd House YesReplace back door weather strip Complete No $20 3/6/2019Repair hole behind door in living roomPendingYes $20 Damage identified and previously communicated to tenantRepair kitchen faucet Complete No $5 3/7/2019Repair back door; dog scraching on doorPendingYes $100 Damage identified and previously communicated to tenantSubtotal$145 Unit 7 2bd House Yes Repair kitchen faucetPendingNo $0 Waiting for Tenant to rescheduleLaundry room ceiling Complete No $20 2/20/2019Check sprinklers for noise. PendingNo $0 3/6/2019Waiting for Tenant to rescheduleClean rain guttersPendingNo $0 3/11/2019Work to be scheduled with TenantSubtotal$20 Unit 8 2bd House NoRepatch toilet; small hole in porcelain. No water leak Complete No $0 3/7/2019Patch and paint outside holes in back of house.PendingNo $20 Work to be scheduled with TenantSubtotal$20 Unit 9 3bd House YesRetouch paint in living room Complete Yes $10 3/7/2019Adjust bathroom cabinet door Complete Yes $10 3/6/2019Check noise from toilet Complete No $0 3/7/2019No issue identified: Request to inspect item made by tenantCheck water temp in shower; increase if possible Complete No $0 3/7/2019No issue identified: Request to inspect item made by tenantAdjust kitchen cabinet Complete Yes $50 3/6/2019Check water filter. Complete No $50 3/7/2019No issue identified: Request to inspect item made by tenantSubtotal$120 Unit 10 3bd House YesSink valve has low water pressure. Complete No $50 3/6/2019Install hand held shower head Complete No $40 3/6/2019Subtotal$90 Unit 11 2bd Apt Yes Repair smoke detector Complete No $30 3/5/2019 19 STATUS OF CONTRACTED WORK - UNIT MAINTENANCE IMPROVEMENTSUNIT NO. MODELREMODELED UNIT YES / NOITEM STATUS TENANT NEGLECT YES / NO COSTCOMPLETION DATECOMMENTSReplace front door weather striping Complete No $20 3/5/2019Patch and paint south wall in living roomPendingYes $40 3/18/2019Work scheduled with TenantSubtotal$90 Unit 12 2bd Apt Yes Check smoke detector Complete No $0 3/5/2019Subtotal$0 Unit 13 1bd Apt Yes Check all aerators. Complete No $0 3/5/2019(1) Stove burner not working.PendingNo $50 Replacement burner ordered Subtotal$50 Unit 14* 1bd Apt Yes Check smoke detector Complete N/A $0 3/5/2019Subtotal$0 Unit 15 1br-Apt Yes Check smoke detector Complete No $0 3/5/2019Subtotal$0 Unit 16 1br-Apt Yes Check smoke detector Complete No $0 3/5/2019Subtotal$0 Unit 17 2br-Apt Yes Check smoke detector Complete No $0 3/5/2019Subtotal $0 Unit 18 2br-Apt YesCheck and clean all aerators Complete No $0 3/5/2019Subtotal$0 Unit 19 3br-House Yes Clean all rain guttersPendingNo $0 3/12/2019Work to be scheduled with TenantSubtotal$0 Unit 20 2br House Yes No action neededN/AN/A N/ASubtotal $0 Unit 213bd- House YesCheck A/C return grill lock tabs Complete No $0 3/5/2019No issue identified: Request to inspect item made by tenantCheck light and fan in bathroom Complete No $60 3/5//19No issue identified: Request to inspect item made by tenantCheck water filter in kitchen refrigerator Complete No $40 3/5/2019No issue identified: Request to inspect item made by tenantCheck kitchen faucet Complete No $0 3/5/2019No issue identified: Request to inspect item made by tenantCheck smoke detector Complete No $0 3/5/2019No issue identified: Request to inspect item made by tenantCheck water heater Complete No $0 3/5/2019No issue identified: Request to inspect item made by tenantSubtotal$100 20 STATUS OF CONTRACTED WORK - UNIT MAINTENANCE IMPROVEMENTSUNIT NO. MODELREMODELED UNIT YES / NOITEM STATUS TENANT NEGLECT YES / NO COSTCOMPLETION DATECOMMENTSUnit 22 3br House YesPurchase 2 sink stoppers for kitchen Complete No $25 3/7/2019Install anti-siphon valve on outside spigot Complete No $50 3/5/2019Subtotal$75 Unit 23*3Br. House No No Action NeededN/AN/A $0 N/AUnit Scheduled for RemodelSubtotal$0 Unit 24 2Br House NoRepair pull handles in kitchen Complete No $10 3/5/2019Grease driveway gate. Complete No $0 3/5/2019Subtotal$10 Unit 253Br. House Yes Check smoke detectorPendingNo $0 3/5/2019Waiting for Tenant to rescheduleOne electrical outlet not working in bedroom #2PendingNo $0 3/5/2019Waiting for Tenant to rescheduleSubtotal$0 Unit 262Br. House YesCheck door handle in bedroom 2Pending N/A $0 Waiting for Tenant to rescheduleMicrowave vent cover broken Pending $0 Waiting for Tenant to rescheduleAdjust front gatePending Waiting for Tenant to rescheduleSubtotal$0 Grand Total $1,670 *Vacant Unit21 Vernon Housing Commission Agenda Item Report Agenda Item No. COV-116-2019 Submitted by: Anthony Zarate Submitting Department: Public Works Meeting Date: March 13, 2019 SUBJECT Discussion and Possible Directives to Staff Regarding Potential Restrictions for the Submission of Unit Transfer Request Forms and/or City Housing Interest Forms Recommendation: A. Find that the proposed actions are exempt under the California Environmental Quality Act (“CEQA”) because the discussions are a continuing administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, do not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such were a project, it would be exempt in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Hold a discussion on potential restrictions for the submission of Unit Transfer Request Forms; and C. Hold a discussion on potential restrictions for the submission of City Housing Interest Forms. Background: Currently, there is no limit to the number of Unit Transfer Request Forms or City Housing Interest Forms that may be submitted per household. In recent weeks, a resident expressed concern about the potential for skewed housing lottery outcomes when an unrestricted number of forms per household is allowed. Staff receives a combination of Unit Transfer Request Forms and City Housing Interest Forms from persons seeking City-owned housing in excess of 100 separate submissions in a given year. Without restrictions in place, a household with numerous residents may submit multiple Unit Transfer Forms and/or City Housing Interest Forms. The standard City lease agreement adopted by the VHC provides the option to name more than one (1) party as a lessee of a City-owned housing unit. This allows a household with multiple lessees to submit more than one (1) Unit Transfer Request Form, placing households with only one (1) named lessee at a disadvantage. Additionally, existing tenants who are listed as lessees or authorized occupants in a City lease agreement may also submit a separate City Housing Interest Form at any given time. City Housing Interest Forms from other interested parties not residing in City housing are also collected without limitations, and each named party is placed on a general wait list. Without restrictions in place, a household with numerous residents may submit multiple City Housing Interest Forms, thereby placing individual applicants who submit only one (1) application at a disadvantage. Staff is seeking guidance from the Vernon Housing Commission on whether Unit Transfer Request Forms and/or City Housing Interest Forms should be limited to one (1) submission per household. 22 Fiscal Impact: None. ATTACHMENTS 1. Unit Transfer Request Form 2. City Housing Interest Form 23 Updated 1/19/19 2019 Vernon Housing Commission Unit Transfer Request Form Full Lessee Name:___________________________________________________ Current Unit Leased:_________________________________________________ Transfer Unit(s) or Unit Type(s) Requested:_______________________________ __________________________________________________________________ Reason(s) for Transfer Request:_________________________________________ __________________________________________________________________ __________________________________________________________________ PLEASE NOTE: There is a $1,000 transfer fee and tenant shall immediately pay full market rent for the new unit. Unit Transfer Request Forms are effective only for the calendar year in which they are submitted. Once a Unit Transfer Request Form expires, a new Form must be submitted in order to be considered for a housing unit. Upon City notification via current contact information on file with the City of an available housing unit, applicants have five (5) business days to confirm interest in the specific available housing unit. Applicants must update contact information if it changes. No lottery will be required if only one applicant confirms an interest in an available housing unit. If more than one applicant confirms an interest in an available housing unit, all such applicants shall be entered into a lottery. All confirmed participants of the lottery will be given at least a 24 hours’ notice of the date, time and location of the lottery. Attending the lottery will not be considered in determining an applicant’s eligibility to lease a City housing unit. Pursuant to VMC Section 2.125b, if less than four housing units are currently occupied by First Responders, priority to lease a housing unit will be given to a First Responder. Please submit completed forms to the Commission Secretary/City Clerk’s Office via:  Regular mail: Vernon City Hall, 4305 Santa Fe Avenue, Vernon, CA 90058; or  Email: cityclerk@ci.vernon.ca.us 24 Updated: 01-03-19  FOR OFFICIAL USE ONLY Confirmed Via: Not Interested: ____________________ No Response: _______ Available Unit: _______ Date: _ Initial: 2019 Vernon Housing Commission City Housing Interest Form SECTION I. Full Legal Name Telephone Number Legal Address ______________________________________ (Number) (Street) Current Email Address ______________________________Preferred Method of Contact (City) (State) (Zip) SECTION II (As Applicable). First Responder*: Yes _______ No _______Person with Qualifying Disability**: Yes _______ No _______ * “First Responders” are defined in VMC § 2.125(b) as City of Vernon firefighters, police officers, emergency medical technicians and similar positions held by employees of businesses located in Vernon. ** “Disability,” as established by the VHC Procedures for Tenants under Disability Priority, adopted April 26, 2017, means in relevant part, “any individual who has an actual permanent physical disability affecting mobility and/or requires access accommodation, as understood under and/or defined by the ADA.” Acknowledgment By my signature below, I confirm that the information provided on this Interest Form is correct as of this date. If any information changes, I acknowledge that it is my responsibility to submit a new, updated Interest Form. I further acknowledge that any rights I may have to lease a housing unit from the City of Vernon, if any, are governed solely by applicable law, including, without limitation, applicable provisions of the Vernon Municipal Code, and policies and procedures adopted by the Vernon Housing Commission. Date: ___________________________ Signature: ________________________________________   Telephone  E‐mail  25 Updated: 01-03-19 City of Vernon – A Summary of the Housing Lottery Rules and Regulations Subject to the VHC Lease Up Procedures for Vernon Units, adopted March 14, 2018, the following is a summary of the Housing Lottery Rules and Regulations: 1. Interest Forms are effective until March 31 of the calendar year following the calendar year in which it is submitted. 2. Once an Interest Form expires, a new Interest Form must be submitted in order to be considered for a housing unit. 3. Upon City notification via current contact information on file with the City of an available housing unit, applicants have five (5) business days to confirm interest in the specific available housing unit. Applicants must update contact information if it changes. 4. No lottery will be required if only one applicant confirms an interest in an available housing unit. 5. If more than one applicant confirms an interest in an available housing unit, all such applicants shall be entered into a lottery. 6. All confirmed participants of the lottery will be given at least a 24 hours’ notice of the date, time and location of the lottery. 7. Attending the lottery will not be considered in determining an applicant’s eligibility to lease a City housing unit. 8. Pursuant to VMC Section 2.125b, if less than four housing units are currently occupied by First Responders, priority to lease a housing unit will be given to a First Responder. Please submit completed Interest Forms to the Commission Secretary/City Clerk’s Office via: Regular mail: Vernon City Hall, 4305 Santa Fe Avenue, Vernon, CA 90058; or Email: cityclerk@ci.vernon.ca.us. 26