2019-10-01 City Council Agenda Packet
Page 1
California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon
City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s
website at www.cityofvernon.org.
Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at
least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that
reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, October 01, 2019, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Ybarra, Mayor
Leticia Lopez, Mayor Pro-Tem
William Davis, Council Member
Carol Menke, Council Member
Vacant, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
Vernon Professional Firefighters Association, and
Vernon Fire Management Association
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case No. 19STCV08859
Regular City Council Meeting Agenda
October 01, 2019
Page 2
City of Vernon v. Bicent (California) Malburg LLC
Los Angeles Superior Court Case No. 19STCP02411 and JAMS Reference No.
1220062657
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject
matter jurisdiction of the City Council. The public will also be given a chance to comment on matters
which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATION
4. Human Resources
Recognition of Retiring Employee - Todd R. Schoenig, Fire Battalion Chief
Recommendation:
A. Acknowledge and present a proclamation to retiring employee Todd R. Schoenig, Fire
Battalion Chief, in recognition of his dedicated service to the City of Vernon.
1. Proclamation - T. Schoenig
5. Police Department
A Proclamation Declaring the Month of October 2019 as "National Breast Cancer
Awareness Month" in the City of Vernon
Recommendation:
A. Acknowledge and announce a Proclamation declaring the Month of October 2019 as
"National Breast Cancer Awareness Month" in the City of Vernon
1. Proclamation - Breast Cancer Awareness Month
6. Public Utilities
City of Vernon Water Rate Study and Water Rate Schedule Adoption Process
(Proposition 218 Compliance)
Presentation by: City staff and Dan Bergmann of Interstate Gas Services, Inc.
Recommendation:
This item is a presentation only. No action required by City Council.
1. Water Rate Study
Regular City Council Meeting Agenda
October 01, 2019
Page 3
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed
from the Consent Calendar by any member of the Council. Those items removed will be considered
immediately after the Consent Calendar.
7. City Clerk
Minutes of the Regular City Council Meeting Held on September 17, 2019
Recommendation:
A. Receive and File.
1. 2019-09-17 City Council Minutes
8. City Clerk
Minutes of the Regular City Council Meeting Held on September 3, 2019
Recommendation:
A. Receive and File
1. 2019-09-03 City Council Minutes
9. City Clerk
Minutes of the Regular City Council Meeting Held on August 20, 2019
Recommendation:
A. Receive and File.
1. 2019-08-20 City Council Minutes
10. Finance/ Treasury
Approval of Federal Funds for Street Improvements Account Warrant Register No. 30
Covering the Period of September 10 through September 23, 2019
Recommendation:
A. Approve Federal Funds for Street Improvements Account Warrant Register No. 30 which
totals $16,600.23 and consists of the following:
1) Ratification of electronic payments totaling $16,600.23.
1. Federal Funds for Street Improvements Warrant Register No. 30
11. Finance/ Treasury
Approval of Operating Account Warrant Register No. 31 Covering the Period of
September 10 through September 23, 2019
Recommendation:
A. Approve Operating Account Warrant Register No. 31 which totals $7,627,184.82 and
consists of the following:
1) Ratification of electronic payments totaling $7,333,554.71.
Regular City Council Meeting Agenda
October 01, 2019
Page 4
2) Ratification of the issuance of early checks totaling $253,527.11.
3) Authorization to issue pending checks totaling $40,103.00.
1. Operating Account Warrant Register No. 31
12. Fire Department
Fire Department Activity Report for the Period of August 16 through August 31, 2019
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 08/16/19 to 08/31/19
13. Human Resources
Amended Building and Planning Manager Job Description
Recommendation:
A. Find that approval of the attached job description revision in this staff report is exempt
from California Environmental Quality Act (CEQA) review, because it is an administrative
activity that will not result in direct or indirect physical changes in the environment and
therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and
B. Approve amended Building and Planning Manager Job Description to more accurately
reflect the duties, responsibilities and requirements of this position effective October 1, 2019.
1. Amended Building and Planning Manager Job Description
14. Police Department
Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant
Agreement
Recommendation:
A. Find that the approval of the proposed agreement is exempt from California
Environmental Quality Act (“CEQA”) review, because it is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve an agreement between the City of Vernon and the Office of Traffic Safety, in
substantially the same form as submitted herewith, for a one (1) year term; and
C. Authorize the City Administrator, Police Chief, and Police Sergeant to execute an
agreement between the City of Vernon and the Office of Traffic Safety for participation in the
Selective Traffic Enforcement Program (STEP) with an effective date of October 1, 2019.
1. STEP Grant Agreement with the Office of Public Safety
15. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of
August 16 through August 31, 2019
Regular City Council Meeting Agenda
October 01, 2019
Page 5
Recommendation:
A. Receive and file.
1. Police Department Activity Report - 08/16/19 to 08/31/19
16. Public Utilities
Ratification of the Submission to the California Energy Commission of the Attestation
of the Veracity of the 2018 Power Source Disclosure Program Annual Report and
Approval of the 2018 Power Content Label
Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378; and
B. Ratify the submission to the California Energy Commission of the attestation, signed by
Vernon Public Utilities’ Interim General Manager, of the veracity of the 2018 Power Source
Disclosure Program Annual Report; and
C. Approve the 2018 Power Content Label and authorize its submission to the California
Energy Commission.
1. 2018 Power Source Disclosure Program Annual Report
2. 2018 Power Content Label
17. Public Works
Public Works Department August 2019 Monthly Building Report
Recommendation:
A. Receive and File.
1. Public Works Department August 2019 Building Report
NEW BUSINESS
18. City Administration
Resolution Appointing Lisa M. Pope to Serve as City Clerk and Approving and
Authorizing the Execution of a Related At-Will Employment Agreement
Recommendation:
A. Find that approval of the proposed actions are exempt from California Environmental
Quality Act (CEQA) review, because they are administrative activities that will not result in
direct or indirect physical changes in the environment, and therefore do not constitute a
"project" as defined by CEQA Guidelines section 15378; and
Regular City Council Meeting Agenda
October 01, 2019
Page 6
B. Adopt the attached resolution appointing Lisa M. Pope to serve as City Clerk of the City
of Vernon effective October 7, 2019, and approving and authorizing the execution of a related
at-will employment agreement.
1. Resolution - City Clerk Appointment & Employment Agreement
19. Finance/ Treasury
Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for
Professional Auditing Services for Fiscal Years 2016-2018
Recommendation:
A. Find that approval of the proposed action is exempt from the California Environmental
Quality Act (CEQA), because it is a continuing administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378. Even if such were a project, it
would be exempt from CEQA review in accordance with Section 15061(b)(3), the general
rule is that CEQA only applies to activities that may have a significant effect on the
environment; and
B. Find that it is in the best interest of the City to approve a direct award of the contract and
exempt this amendment from competitive selection based on this determination pursuant to
City Code Article IV Section 2.17.12(B)(2); and
C. Approve Amendment No. 2 to the services agreement with Vasquez & Company LLP for
professional auditing services for fiscal years 2016-2018, in substantially the same form as
submitted herewith, renewing the agreement through August 6, 2020 for a total not to exceed
amount of $110,000 for the renewal term; and
D. Authorize the City Administrator to execute Amendment No. 2 to provide Audit Services
for one additional Fiscal Year (Year Ended June 30, 2019) to audit the Annual Financial
Report of the City and Epic Land Solution's Phase II Asset Valuation Report.
1. Vasquez Professional Auditing Services
2. Vasquez Engagement Letter
3. Vasquez Cost Proposal
4. Amendment No. 2 with Vasquez
20. Fire Department
Agreement with the Consolidated Fire Protection District of Los Angeles County for
Dispatch Services
Recommendation:
A. Find that the approval of the proposed actions are exempt from California Environmental
Quality Act (“CEQA”) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
“project” as defined by CEQA Guidelines section 15378; and
Regular City Council Meeting Agenda
October 01, 2019
Page 7
B. Repeal the City Council's approval of the Agreement with the Consolidated Fire
Protection District of Los Angeles County for Dispatch Services approved by minute order on
September 3, 2019; and
C. Approve a revised Agreement with the Consolidated Fire Protection District of Los
Angeles County for Dispatch Services, in substantially the same form as submitted herewith,
to provide dispatch services at a rate of $40.13 per incident in addition to start-up costs
(annual dispatch service cost estimated to be $73,438 and start-up transition costs estimated
to be $521,609); and
D. Authorize the Mayor to execute a Services Agreement with the Fire District, to provide
dispatch services to the City of Vernon with a tentative effective date of October 21, 2019;
and
E. Authorize for the termination of the current dispatch services agreement with the City of
Burbank, the City of Glendale and the City of Pasadena (hereinafter referred to collectively as
the “Verdugo Cities”) effective the day after the dispatch service agreement with Fire District
takes effect.
1. Dispatch Service Agreement with LA County Fire
21. Human Resources
A Resolution of the City Council of the City of Vernon Approving a Side Letter of
Agreement by and between the City of Vernon and the Vernon Professional Firefighters
Association, Local 2312
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment and therefore does not constitute a
“project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the
City of Vernon and the Vernon Professional Firefighters Association, Local 2312.
1. Resolution - VPFA Side Letter Agreement
22. Human Resources
A Resolution of the City Council of the City of Vernon Approving a Side Letter of
Agreement by and between the City of Vernon and the Vernon Fire Management
Association
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative activity that will
not result in direct or indirect physical changes in the environment and therefore does not
constitute a “project” as defined by CEQA Guidelines Section 15378; and
Regular City Council Meeting Agenda
October 01, 2019
Page 8
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the
City of Vernon and the Vernon Fire Management Association
1. Resolution - VFMA Side Letter Agreement
ORAL REPORTS
City Administrator Reports – brief reports on activities and other brief announcements by the City
Administrator.
City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at
4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the
meeting set forth on this agenda. Dated this 26th day of September, 2019.
By: __________________________________
Deborah A. Harrington, Interim City Clerk
City Council Agenda Item Report
Agenda Item No. COV-434-2019
Submitted by: Lisette Grizzelle
Submitting Department: Human Resources
Meeting Date: October 1, 2019
SUBJECT
Recognition of Retiring Employee - Todd R. Schoenig, Fire Battalion Chief
Recommendation:
A. Acknowledge and present a proclamation to retiring employee Todd R. Schoenig, Fire Battalion Chief, in recognition
of his dedicated service to the City of Vernon.
Background:
Historically, the City Council has issued proclamations in honor of retiring City employees. Todd R. Schoenig, Fire
Battalion Chief, will be retiring from the City of Vernon on October 6, 2019 after providing over twenty-eight (28)
years of service to the City. During his career with the City of Vernon Todd R. Schoenig held the following positions:
Hired as a Firefighter effective January 7, 1991, Engineer effective November 12, 1995, Administrative Captain
effective January 4, 2009, Captain effective September 8, 2013 and Fire Battalion Chief effective December 17, 2017.
Fire Battalion Chief Schoenig obtained the following certifications:
*Chief Officer
*California State Fire Marshal Instructor 1
*Hazardous Materials Specialist
*Urban Search and Rescue (USAR) Specialist
*Swift Water Rescue 2 Specialist
*USAR Task Force Leader
During his over 28-year career with the City of Vernon, the following are among Fire Battalion Chief Schoenig's
accomplishments:
*2006 Firefighter of the Year
*Held a lead role in the design and purchase of the current Hazardous Materials Response Unit
*Held a lead role in the Office of Emergency Services Typing of Haz-Mat Team and apparatus to a State Type 1 Team
*Researched and authored a Fire Station Construction Grant
*Authored and secured an $85,000 AFG Grant for Mobile Dispatch Computers
*Created and implemented the Apparatus Maintenance Program/Contract
*Lead on Telestaff Staffing transition
*Developed and implemented a paperless fire inspection program to be used on iPads
*Co/developer of the departments Probationary Firefighter Training Manual/Program
Fire Battalion Chief Schoenig is very involved in various programs and projects and served as a key contributing
member in the following committees:
*Hazardous Materials Unit Development Committee
*Urban Search and Rescue Unit Development Committee
*Tractor Drawn Aerial Development Committee
*Training Facility Design and Construction Committee
*Telestaff Staffing Changeover Committee
He is also currently in charge of he following programs/projects:
*Emergency Medical Services (EMS) / Paramedic Program
*Hazardous Materials Response Program
*Computer Development/Maintenance
*Personnel Staffing Coordinator
*Certified Information Security Manager (CISM)
*Rules and regulations - Standard Operating Procedures
*ISO audits
*Reserve Firefighter Program
Fire Battalion Chief Schoenig's work ethic and dedication to the City of Vernon, co-workers, supervisors, management
and members of the public have made him a valued member to the Fire Department. Fire Battalion Chief Schoenig is a
dedicated employee to the City of Vernon and exemplified true public service to our community and he will truly be
missed. Fire Battalion Chief Schoenig was hired on January 7, 1991 and meets the eligibility requirements under
CalPERS to retire from the City of Vernon effective October 6, 2019.
Fiscal Impact:
There is no additional fiscal impact on the current operating budget as a result of this recommended action.
ATTACHMENTS
1. Proclamation - T. Schoenig
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A PROC~~~,?VIA T101V OF 7"H~ M~1 ~'OR ANA ~I~E CITY CO UNCIL OF
THE CITY OF VE.RNON C01l71V1~'.1~I~I1VG TODD R. ~C~IOENIG FOR HIS
YEARS OF SER VICE 7~"O THE CITY OF VERNON
WIHFK~AS, Todd K. Schoenig (`Todd Schoenig') has been employed by the City of Tlernon since January 7, 7997,
and has faithfully served the City of Vernon for over 28 years; and
I~HE~AS, Todd Schoenig will retire from the City of Vernon effective October G, 20 79, ~zs~ a Fire Battalion Chief,•
end
WIHEKEAS, during the course of his employment with the City of Vernon, Todd Schoenig held the positions of
Firefighter, Engineer, .f~dministrative Captain, Captain, and Fire .Battalion Chief,• and
I~HEKF~AS,. Todd Schoenig obtained.~ert~cations in Chief Q~ficer,,.Cal~ornia S~`ate Fire Marshallnctructor 7,
Hatiardous Materials Specialist, Il~rban Search-:and ~~escue Speciali:rt, Swift ~Wlater Kescue 2 Specialist and Urban Search and
Kescue Task Force Leader; and ~ ~ ~ ~ ~ ~ ~ ~ r
WIHEKF~S, as Fire Battalion Chief, Todd Schoenig ivas awarded the 2006 Firefzghter of the Year, held a lead role
in the design and purchase of the current H. a~ardous Materials Kerponse Unit, held a lead role in the O~ce of Emergency
SerUice c Ty~iing of Hatt Mat Team and apparatus to a State Type 7 Team, researched and authored a Fire Station
Construction Grant, authored and secured an x'85,000 AFG Grant for Mobile Dispatch Computers, created and implemented
the Apparatus Maintenance Program) Contract, led the Telesta~f Staff fzng transition, developed and implemented a paperless fire
inspection program to be used on il'ads and co-develo~ied the Department's Probationary .Firefighter Training Manual/Program;
and
WIHEKEAS, during his career, Todd Schoenig served as a key contributing member on the H. atiardous Materials
Unit Development Committee, Urban Search and Ke rcue Unit Development Committee, Tractor Drazvn Aerial Development
Committee, Training Facility Design. and Construction Committee and Telesta~Sta~ing Changeover Committee; and
WIHEKF.AS, currently, Todd Schoenig is in charge of the Emergency Medical Services /Paramedic Program,
H. atiardous Materials Kerponse Program, Computer Development/Maintenance, Personnel Staffing Coordinator, C.ISM, Kules
and Regulations, Standard Operating Procedures, ISO audits and the Kererr~e Fir~ghter Program; and
WIHE~AS, during his long and distinguished career with the City of Vernon, Todd Schoenig has aa~on the deepest
respect of his colleagues through his leadership and his many contributions to the City; and
WIHEKF~S, it is an honor to express our appreciation to Todd Schoenig for his exemplary service to the City of
Vernon and wish Toddgood health upon his retirement and for continued success in life'spursuits; and
WIHEK~AS, the Mayor and the City Counczl of the City of Vernon, on behalf of its employees, residents and
businesses, avish to commend and thank Todd Schoenig for his manyyearr of service to the City and invite recognition of his
contributions and achievements.
NO W~, THEKEFOKF., THE MAYOK AND THE- Cl'TY CO U.NCTL OF THE .CITY OF VEK~TO.N,
O1V BEf~F O.~ ITS EMPLOYEES, KESIDENTS AND B USINESSES HEKEBY COMMEND TODD A..
SCHOE.NIG FOK H. IS 1~~~TY Y~A~.~.S' OF SEKVICE TO TH. E CITY. THIS P1~OCL.~~MAT. I0~1~ IS BEING
P1~ESENTED TO T. ODD K. SCHOENIG BY THE HONOKABLE MAYOK. MELISSA YBAKKA W OK
AND ON BEHALF OF THE CITY CO UNCIL O.~ THE CITY OF VEKNON TH. IS ~~57~ D.AY OF
O CTOBEK. T ISO THO USAND AND NINETEEN
CITY O.F VF.R.NO~l~
By: ~
M LISSA YBA ,Mayor
City Council Agenda Item Report
Agenda Item No. COV-440-2019
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: October 1, 2019
SUBJECT
A Proclamation Declaring the Month of October 2019 as "National Breast Cancer Awareness Month" in the City of
Vernon
Recommendation:
A. Acknowledge and announce a Proclamation declaring the Month of October 2019 as "National Breast Cancer
Awareness Month" in the City of Vernon
Background:
National Breast Cancer Awareness Month was founded in 1985 as a partnership between the American Cancer
Society and the pharmaceutical division of Imperial Chemical Industries and is observed the month of October as an
annual international health campaign to increase awareness of the disease and to raise funds for research into its cause,
prevention, diagnosis, treatment and cure.
Although men can develop breast cancer, the disease is 100 times more common in women and 1 in 8 women have a
lifetime risk of developing invasive breast cancer which is the second leading cause of cancer death in women, exceeded
by lung cancer. The estimated amount of new cases of invasive breast cancer is 266,120 annually, and half of these
women who develop breast cancer are diagnosed at age 55 or older.
Although the exact cause of breast cancer is unknown, most experts agree that there are several factors that increase
your risk such as gender, age, genetics, family history, weight and race. Breast cancer is a type of cancer originating
from breast tissue, most commonly from the inner lining of milk ducts of the lobules that supply the ducts with milk.
A variety of events around the world are organized throughout October including Relay For Life walks/runs; wearing
and displaying pink ribbons; most professional sport organizations promote breast cancer awareness by wearing pink on
and off the field; and pledged Police Departments participate in the Pink Patch Project.
This is the 3rd year the Vernon Police Department is a member of the Pink Patch Project which is a public awareness
campaign designed to increase breast cancer awareness and throughout the month of October, Vernon Police Officers
wear the pink patch on their uniforms showing commitment and support of this project.
There is an estimated 3.1 million breast cancer survivors in the United States, and the reported breast cancer
survivorship has tripled over the past 60 years due to increased early detection and improved medical treatments.
In an effort to raise awareness and support this cause, staff recommends that the City Council declare the month of
October 2019 as "National Breast Cancer Awareness Month."
Fiscal Impact:
None.
ATTACHMENTS
1. Proclamation - Breast Cancer Awareness Month
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A PROCl~.AMA TION OF THE MA YOR AND CITY CO UNCIL OF
THE CITY OF VERNON DECLARING OCTOBER 2019 AS
NATIONAL BREAST CANCER A WARENESS MONTH
I~HERF~S, Ncztionczl.Brea~~t Cancer~~arene~~~ Month zva~• founded in 7985 as a p~rtnerrhip
between the American Cancer Society and the phc~rrnaceutical divi~~ion of Imperial Chemic•~l Indu~~trie~~ and i~~
ob~~erved during the month o f October a~~ un annul internc~tionc~l health campaign to inc~ea~~e uzvarene~~~~ of the
disea~~e and to r~i~~e fund~~ for research into its cczu~~e, prevention, diagno~i~; treatment and cure; and
I,VH ~RF.~S, although men can develop brec~~~t cancer, the di~~ea~-e i~~ 700 time- more common in
women and 7 in 8 women have u lifetime ri~~l~ of developing invasive brea~~t cancer which is the second leading
cause of cancer death in women, exceeded by .lung cancer; end
I,YIH. F.KF.~S, the e~-timated number o f neu~ ca~~e~~ o f invU~ive brea~~t cancer i~- 26G, 720 annually c~nd
half of the~~e women mho develop breast c•~ncer are dic~gno~~ed cat age 55 or older; and
IYIHF.RF~S, although the exact cau~~e of brea~~t cancer is un~nozvn, mo~~t experts agree that there
are ~~ever~l factor~~ that increa~~e your ri~~l~ ~~uch a~~ gender, age, genetic; family hi~~tory, ~ei~ht and race; and
I~HF :~S, l~rea~~t c•~ncer is a type of cancer originating from brea~~t ti~~~~ue, mo~~t commonly from
the inner lining o f ~mill~ ducts of the lobule- that ~~upply the ducts with milk; and
I~HF.RE.~S, a vayzety of ~event~~ around the world are organitied throughout October including
Kelay .For Life ~~xll~~~/rung, u~earin~ cznd di~plczyingpinl~ ribbon~~ mostprofe~~~ion~l sport organitiation~~
promote breast cancer cz~arene~-~~ by wearing pink on and off the field; and pledged Police Departments
pczrticzpate in the 1'inl~ 1'atcb Project; and
I~..HFRE~S, tl>i~- i~- the third year the Tlernon Police Department i~~ a member o f the 1'in~ Patch
Project which i~~ u public• uu~arene.~~~~ campaign de~-igned to inc~eczs~e brea~~t cancer cz~arenes~- throughout the
month o f October; and
I~H ~RF.~S, TVernon Police O~cer~~ wear the pink patch on their uniform- during the month of
October to ~~ho~ commitment and ~~upport of this• project; and
IBC CE :AS, there are an e~~timated 3.7 million breast cancer ~~urUivor~~ in the United State~~ cznd
the reported brea~~t cancer ~•urvivor~~hip has tripled over thepa~~t 60ye~rs due to inc~ea~~ed early detection and
improved medical treatment~~; cznd
I~VH ~AF~S, the City of Tlernon u~i~-hes to invite all re~~ident~~ and busine~~ses within the City of
Vernon to particzpczte in National.Brea~~t C~ncer.~zvc~rene~~~- Month in honor of ~zvomen mho hive lo~~t their
lives to brea~~t cancer end tho~~e mho are nom courageou~-yl fighting the battle with breast cancer.
NOI~YI, T..HF .:FO :, T..HF_ MAYOR ~1VD THF. CITY COUNCIL OF THF. CITY
O.F VF_R1VOI~I; ON B ~.H~LF O.F IT. S EMI'LOYF.F.S, ~SIDFNT'S ~IVD .BUSINESS ~S
f-TEREBY D :CL.~ :S T. H -~ M0~1TI I O.F OCTO.BF.R 2079 ~S 1V.~TIO.N~L, B :SST
C~NCF.1~ ~I~~.RF.NF~SS MONTH THIS SST DAY O.F OCTOBER TIRO THOUS~IVD
~.N~D NIN :T. :F.N:
VF.RNON
YB . ,Mayor
City Council Agenda Item Report
Agenda Item No. COV-435-2019
Submitted by: Todd Dusenberry
Submitting Department: Public Utilities
Meeting Date: October 1, 2019
SUBJECT
City of Vernon Water Rate Study and Water Rate Schedule Adoption Process (Proposition 218 Compliance)
Presentation by: City staff and Dan Bergmann of Interstate Gas Services, Inc.
Recommendation:
This item is a presentation only. No action required by City Council.
Background:
On June 4, 2019, City Council (“Council”) approved a Services Agreement with Interstate Gas Services, Inc. dba
IGService (“IGService”) to update the April 2018 Water Rate Study. The update to the rate study has been completed
and is dated September 26, 2019 ("Rate Study"). To supplement to this Staff Report, IGService will give a presentation
to Council regarding the Rate Study at the October 1, 2019 City Council meeting. As the Council is aware, City staff is
currently going through the process to issue water revenue bonds in an amount not to exceed fifteen million dollars
($15,000,000) to finance the Water Utility’s Capital Improvement Plan ("CIP"). The Rate Study and any proposed rate
increases are a critical factor in securing tax-exempt bond financing as the increased revenue will enable the Water
Utility to obtain a proper credit rating, meet required debt service coverages, and insure repayment of those bonds.
Staff will ultimately propose that the Water Rate Schedule and the City of Vernon ("COV") billing policy be modified to
eliminate the Utility User Tax ("UUT") Credit and increase rates to achieve an overall revenue increase of 13 percent.
This approach is consistent with the recent electric rate increase adopted by City Council. Customers will pay the full
six percent UUT as a line item without the offsetting five percent credit, as this method clearly communicates to
customers COV’s allocation of utility bill payments.
In order to impose or increase a property-related fee or charge, California Constitution Article XIII D, §6 (“Proposition
218”) requires a public hearing to be conducted and advanced notice of the public hearing is to be mailed to the record
owner of each parcel upon which the fee or charge will be imposed. The public hearing to consider adoption of the rate
increases must be held at least forty-five (45) calendar days after the mailing of the notice. The notice must contain the
following information:
•The amount of the fees or charges proposed to be imposed;
•The basis upon which the fees or charges were calculated;
•A statement regarding the reason for the imposition of the new- or increases to the existing- fees or charges; and
•The date, time, and location of the public hearing at which the legislative body will consider the new fees or
charges or proposed increases to the existing fees or charges.
The proposed fee/charge cannot be imposed or increased if a majority of owners or tenants submit written protests. All
allowable protests received will be tabulated prior to - and at the conclusion of - the public hearing. If protests are
received from fifty percent (50%) or less of the affected properties, the proposed rates may be adopted. Vernon Public
Utilities will be mailing the notice in the very near future and will follow up with the public hearing as required by
Proposition 218.
As noted above, City staff is recommending the elimination of the Utility User Tax Credit (“UUT Credit”) and an
increase in rates to achieve an overall revenue increase of 13 percent which is aligned with the recommendations
resulting from the Rate Study.
Fiscal Impact:
No fiscal impact is associated with issuing the Notice of Public Hearing Regarding Proposed Changes in Water Rates. If
the rate increases are adopted by Council after the public hearing, they will go into effect on January 1, 2020. Thus, the
Water Utility will receive the corresponding additional revenue for the second half of the current fiscal year.
ATTACHMENTS
1. Water Rate Study
15 Shasta Lane, Walnut Creek, CA 94597 Office: 925-946-9090 Cell: 925-899-2578 Email: dan@igservice.com
Water Rate Study for City of Vernon
September 26, 2019
Purpose
The water rate study updates the study done by IGService dated April 2018. The key element updated is an expanded capital improvement project list requiring the need for bond funding and increased rates. This updated study stands alone without reference to the previous study. As before, customer classes are considered to assure revenue is in proportion to cost to serve them. Overall operating costs, debt, assets, and revenue are analyzed to evaluate reasonableness of costs, and the need to increase overall revenue. These steps are conducted to be consistent with the requirements of California’s Proposition 218. Summary
The City of Vernon’s water rates are amongst the lowest compared to many water suppliers in the Los Angeles basin. The city’s customer base is almost exclusively industrial and commercial, with a very small residential demand. Consequently, essentially all customers have flat water demand profiles throughout the year. The result is that the City’s common volumetric rate for all customers is reasonable. The City’s fixed monthly rate is based on meter size and is exactly proportional to the American Water Works Association (AWWA) standard. Finally, the fire protection charges are proportional to square footage of buildings, which is also equitable across customers. In the previous April 2018 study, the capital improvement plan (CIP) was $15 million over ten years. In this updated study, it is $21 million over five years. The water system needs extensive capital improvements, accelerated since 2018 because of added water well failures. This study includes provision
for $15 million in bond finance, plus the benefit to water of repayment from intra-fund loans. This study includes the need to increase overall revenue 13 percent in the first year, followed by consecutive
three percent increases to keep up with inflation. The 13 percent increase assumes the existing five percent Utility User Tax (UUT) credit is suspended such that customers pay the full six percent UUT. Rates are modified to shift revenue from volumetric charges to the fixed monthly charges, thereby increasing revenue
certainty. The greatest increases of 100 percent (doubling rate) are to the fixed monthly meter charge. The fire service charge based on square footage of buildings is increased 14 percent. The volumetric rate is not increased in the first year. The result is the overall contribution from fixed revenue is increased from 30 percent to 38 percent. Proposition 218 Proposition 218 specifies certain requirements regarding user fees, as follows.1
• Revenues derived from a fee or charge shall not exceed the funds required to provide the property-related service.
• Revenue derived from the fee or charge shall not be used for any purpose other than that for which the fee or charge was imposed.
1 California Constitution, Article X111 D, Section 6(2)(b).
2
• The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.
• No fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question.
The consequence of these requirements is that customers should pay for water service in proportion to the cost to serve them. For Vernon, this evaluation is straight forward because all customers look essentially the same to the water system. They are essentially all commercial and industrial customers operating
constantly through the year. Consequently, all customers have been charged the same volumetric rate of $2.206 per hundred cubic feet. In addition, a monthly meter rate is applied based on meter size. The existing meter rate for increasing sizes is exactly proportional to the AWWA meter factor table (5/8” scale),
which is consistent with cost of service rate making. Vernon’s “monthly square foot rate” is for emergency water supply to private fire protection services. This is in place of the typical fee-based on pipe service size for fire protection. The cost of fire protection is exactly proportional to square footage, again meeting the cost of service criteria. In comparison to other water service providers, the monthly cost for fire protection is also consistent. Existing Rates and Cost of Service
Vernon’s existing rate structure was most recently approved by the Vernon City Council on August 16, 2016, in Resolution 2016-48. The reason for the rate increase, as written in the staff report, was to cover
increases in replenishment costs for pumped water and increasing costs of purchased water, plus needed capital improvements. The commodity and meter charge rates were increased, whereas the square footage rate was decreased. The resultant increase to revenue was approximately nine percent.
Resolution 2016-48 also includes an automatic “Pass-Through Adjustment” in Attachment B of the Resolution. This is effective for each January 1st beginning January 2017 and ending 2021. The intent of the formula is to increase the volumetric component of the water rate in proportion to an increase in cost by either the Water Replenishment District of Southern California (pumped water) or the Central Basin Municipal Water District (purchased water).2 Vernon’s existing utility billing policy is to provide water (and other utility) customers a five percent Utility User Tax (UUT) credit to offset the full cost to customers of the increase from one percent to six percent of the UUT passed in Measure R and implemented July 1, 2018.3 Presently, the cost burden of the five present credit is covered by revenue from rates.
Finally, Vernon’s existing water rates yield a relatively low component of revenue from fixed monthly charges, compared to variable revenue from metered usage. An AWWA survey4 reveals that the Southern California average for fixed revenue is 39 percent. Vernon’s revenue from meter charges is 11 percent of the total, and revenue from the fire service square footage charge is 19 percent of the total. The combined 30 percent is still less than the Southern California average of 39 percent. The allocation of Vernon revenue
is shown in the chart below.
2 Consistent with the Pass-Through Adjustment language, the commodity rate was increased from $2.097 to $2.206
per HCF effective January 1, 2018. This is a 5.2 percent increase. The rate was not increased January 1, 2019. Resolution 2016-48 will be superseded by the new rate structure proposed in this rate study.
3 Resolution 2017-65, dated April 10, 2018. 4 AWWA Journal, September 2017, Gaur & Diagne.
3
Comparison to Other Water Suppliers Overall, Vernon’s rates are amongst the lowest compared to several water suppliers in the region, including all members of the Southeast Water Coalition. The comparisons are shown separately in the charts below for a large customer and small customer. (These comparison charts also show proposed rates, covered later in this report.) Vernon is the lowest cost for a large customer with a 4-inch meter in a 50,000 square foot building consuming 5,500 AF per month.
4
For a smaller water customer with a two-inch meter in a 50,000 square foot building consuming only 200
HCF per month, Vernon is on the lower end of the scale.
5
Water Sales History City of Vernon treated water sales have been on a very slight decline for the past ten years, this following
a major 25 percent drop in 2008 caused by the stock market crash and subsequent economic recession. (See the chart above.) A benefit of the 2008 drop has been less dependency on more expensive purchased water. For example, during FY08, purchased water was 19 percent of the total, whereas during FY17, purchased
water was only nine percent of the total. However, beginning in 2019, problems with the city’s wells have caused an increase in purchased water as shown in the lower right corner of the chart. Capital Improvement Projects (CIP)
In the previous study, Vernon’s ten-year CIP was projected at $15 million. The near-term planning was to drill two new wells and refurbish one well over a three-year period. Doing so would have alleviated the need for expensive purchase water from Central Basin. 5 However, unanticipated well failures in the meantime have accelerated the timeline. Consequently, Vernon staff has revised the CIP to attack improvements more aggressively. The plan now is to invest more money over a shorter time period,
approximately $21 million over five years. Increasing system reliability is critically important to benefit from city-source water wells, and thereby avoid the expensive cost of purchased water. The expanded CIP includes many other projects to increase operating efficiency and reliability. See the full detail of planned CIP in Attachment A. An important consideration is that the (old) water system in its current state is oversized because water sales
have declined over the past decade. Thus, the entire system will not need to be updated, but only the portions of the system needed to serve current load. Improved operating technologies will be included in system improvements resulting in better operating efficiency. For example, expanded use of variable speed drive pumping, combined with updated Supervisory Control and Data Acquisition (SCADA) will be used to better utilize both storage and delivery capacity. Revenue and Expense Projections
Detailed revenue and expense information, including consideration for ongoing fund balances, capital expenditures and debt service, are shown in Attachment B. Audited results are shown for FY16/17 and
FY17/18. Preliminary values are shown for FY18/19, and budgeted values for FY19/20. The model shows the percentage increases needed to generate enough revenue for adequate debt service coverage. The goal is to accomplish a debt service coverage ratio of at least 1.30, meaning that revenue available for debt service is 30 percent higher than debt service needed. The percentage revenue increase is 13 percent in the first year, followed by consecutive three percent increases. The resultant debt service coverage ratios are above 2.00 over most of the 10-year planning period. The amount of debt planned is $15 million at 3.6 percent annual interest over a 30-year term. Debt service for principal and interest is
$826,000 per year.
5 During FY17/18, the average cost of city-source water was approximately $300 paid to the Water Replenishment District, whereas the average cost of purchased Central Basin water was approximately $1,200. Central Basin water is approximately four times as expensive.
6
Water volumes sold are assumed to be flat over the planning period. Though there has been a very slight decline over the past 10 years, Vernon’s largest customer, the Farmer John pork processing facility, is
presently expanding operating capacity, which should increase demand slightly. The revenue section of the model shows an expense for the Vernon Utility User Tax (UUT) beginning July 2018, but then ending December 2019. This is to account for the five percent portion of the six percent UUT that is being credited back to customers. After December 2019, the model does not increase revenue to cover the full amount of the UUT credit to customers because our recommendation is that customers pay the full six percent UUT without showing a UUT credit on the bill. Doing so provides in better transparency to customers of the purposes for utility revenues paid. If the UUT credit were continued, the overall revenue increase from rates would be 18 percent by simply adding the five percent credit amount to the 13 percent increase recommended.
The baseline year for planning is FY18/19 with projections following for each year thereafter. The 13 percent increase is allocated between FY19/20 and 20/21 because it is planned to take place midway through FY19/20 such that not all the revenue benefit will be achieved in FY19/20. In the expense categories,
purchases from Central Basin are projected to peak in FY19/20 at $1,506,785, then drop significantly in FY20/21 to $496,314. This is the result of anticipated water well repair to restore water supply from within Vernon. All expense categories are escalated over the planning period to account for inflation. Personnel
costs are escalated at the highest amount of six percent. Central Basin purchased water costs are escalated at four percent, and electricity is at four percent. Fund Balance Projections
The lower section of Attachment B shows the projected impact on the fund balance from the combination of:
• Surplus revenue after debt service,
• Loan from the Water Replenishment District (WRD),
• Repayment to water of the interfund loan, and
• Bond proceeds made available.
Surplus revenue after debt service is relatively high, ranging from just over $1 million in FY20/21, down to $700,000 in in FY28/29. This is the result of planning a healthy debt service coverage ratio and needing access to funds for CIP investments beyond the $15 million in bond proceeds. The loan from WRD is for specific water well work. This is $1.5 million at zero interest amortized over ten years. The FY17/18 audit also shows the current balance owed to water from other funds, which is relatively large at $11,311,300.6 The city’s plan is for this amount to be paid back to water, beginning with $5,061,803 in FY19/20, then followed by annual amounts that are six percent of revenue, based on the collected amount of UUT from water customers. Bond proceeds of $15 million are projected to be available within FY19/20, then spent over the next three years. When bond funds are expended, “Pay-Go” funding will be used, which is utilization of accumulated
and ongoing net revenue. Pay-Go amounts assigned to the fourth and fifth years total $6.4 million. Adding
6 Vernon Public Utilities Annual Financial Report for the fiscal year ended June 30, 2018, page 46.
7
this to $15 million debt service funding approximates the five-year plan for capital expenditures of $21,432,999 in Attachment A.
Beginning with the FY17/18 audited financial statement, a value is assigned to “cash and investments” for the water fund. The amount is $1,259,2337. Previously, cash in the water fund was accounted elsewhere. Tracking the ongoing cash balance within water operations is necessary, considering the planned strategy to use debt funding to support projects. The fund balance is projected to be $10 million at the end of the 10-year period. This is approximately ten months revenue from rates and can be used as pay-go funding for projects moving forward potentially alleviating the need for additional debt service funding. Proposed Rates
The present rate structure must be modified to achieve an immediate 13 percent increase in revenue combined with eliminating the five percent UUT credit. Together, these achieve an 18 percent overall revenue increase. The rate categories to be modified are shown under Service Category in the table below. These are divided between variable charges (dependent on the volume of metered water) and fixed charges (constant each month). The comparisons in the bar charts above include the full 18 percent increase. A second rate-setting option is to retain the five percent UUT credit but increase revenue from rates a full 18 percent. This option is not recommended because the water enterprise fund is paying the six percent UUT to the general fund anyway. Continuing the credit could confuse customers regarding funds used for the water enterprise vs funds collected through the UUT for transfer to the general fund. Nonetheless, a revenue and expense model, allocation model, and rate table are shown for this option in Attachment E.
The existing allocation yields 70 percent of revenue from variable charges and 30 percent from fixed charges. A primary rate setting objective is to increase the portion of revenue from fixed charges. Doing so provides better revenue stability and assigns costs incurred more accurately to customers.8 The right
side of the table shows the proposed new balance of variable vs fixed revenue. The fixed contribution is increased to 38 percent, and the variable contribution reduced to 62 percent.
The “% Change” values in the table for individual service categories were set to achieve the reallocated values on the right side of the table. Fixed monthly charges were increased first, increasing the monthly meter charge amounts by 100 percent to double them from the present levels. To simplify billing statements for fire service charges, the monthly charges for fire meters ($2 per customer per month) is eliminated. The sprinkler count charge is also eliminated. Both these charges are residual from historical rates, and both are relatively small revenue components. The lost revenue from eliminating these rate components is absorbed in the increased fire square footage charge. The fire square footage component increase was limited to 14 percent, and the volumetric charge is not increased in the first year. The increase in the fire square footage charge was limited to prevent large monthly increases for customer with large buildings and low water consumption.
7 Ibid. 8 Primary variable costs are water and utilities (pumping), projected at $4.5 million in FY20/21. This is 56 percent of total operating expenses of $8 million. The balance of up to 44 percent can be assigned to rates to cover fixed costs. If annual capital investment is included, the fixed component would increase.
8
The proposed water rate increase will have more impact on smaller water-consuming customers. These are
about 500 customers, approximately half of all customers, and most have two-inch meters. These are small commercial customers where the proportion of monthly meter charge is greater than the proportion of water volume cost. Even so, the proposed rates assign costs in proportion to the customer’s meter size and building size to be more consistent with the portion of fixed cost to operate Vernon’s water system. This is reasonable because the water system is available to the customer to deliver water even though the customers usage may be low. The rate comparison bar charts show more of an increase for a typical smaller customer than for a typical larger customer. Smaller customers using less than 200 HCF per month will see larger monthly increases, up to 46 percent for a customer that uses no water in a month.9
The proposed rate table is given in Attachment C. It shows the present and proposed rates for each category of service. The increases applied in the first year are consistent with the table above. The increases for subsequent years are three percent applied evenly to all categories, except for the impact of the water cost adjustment mechanism. A wholesale water cost adjustment mechanism is proposed to mitigate the impact of unanticipated increases
from the combined costs of the Water Replenishment District and Central Basin. This mechanism is important because wholesale water costs are significant at approximately 40 percent of total operating cost, and the city cannot control the cost of wholesale water. Accordingly, to the extent wholesale water costs
increase more than the forecast numbers in the expense section of Attachment B, the city will have the opportunity to pass through the added costs to customers through a rate adjustment beyond the three percent increases. To the extent wholesale water costs decrease below the forecast numbers, the city will have the
opportunity to lower the planned three percent increases; however, such a decrease would also need to consider the balance of the overall expenses incurred during the review period. The intent will be to review the forecast vs actual costs annually; however, adjustments could be more frequent based on need. Language detailing the cost adjustment language will be written into the proposed resolution for the rate changes. An example tracking table is shown in Attachment D.
9 Using the comparison of 50,000 sq. ft. and a two-inch meter, a customer using no water pays $228 now (with UUT Credit) and would pay $333 under the proposed rates (without UUT Credit). ($333-$228)/$228 x 100% = 46%
% Change
Metered Water $5,880,000 0.0%$5,880,000
Fire: Metered Water $20,000 0.0%$20,000
Monthly Meter Charge $923,000 100.0%$1,846,000
Fire: Meter Charge $20,000 -100.0%$0
Fire: Sprinkler Count $20,000 -100.0%$0
Fire: Square Footage $1,597,000 14.0%$1,820,580
Totals $8,460,000 $8,460,000 100%$9,566,580 $9,566,580 100%
Increase First Year:$1,099,800 13%Above (Below) Revenue Goal:$6,780
Revenue Goal:$9,559,800
Variable
Charges
Fixed
Monthly
Charges
Service Category
City of Vernon Water Rate Study
Existing Revenue Allocation and Proposed Reallocation with Increases
$5,900,000
$3,666,580
62%
38%
Reallocated with Increases
$5,900,000 70%
$2,560,000 30%
Existing
9
Conclusion Projected revenues from rates need to increase 13 percent followed by consecutive three percent increases
to cover increased operating costs, combined with debt service for $15 million. The 13 percent increase is dependent on removing the five percent UUT credit, such that customer pay the full six percent UUT. Repayment of intra-fund loans alleviates the need for added revenue increases. The overall revenue
increase to the water enterprise will be approximately 18 percent. Rates are reset to shift revenue from volumetric to fixed monthly charges to provide greater revenue stability and more closely match the balance of fixed and variable expenses. A wholesale water cost adjustment clause is also included to cover unanticipated water cost increases beyond those forecasted in the study.
10
Attachment A
Year 1 Year 2 Year 3 Year 4 Year 5
Capital Outlay FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Well 5 Destruction 125,000$
Well 11 Pump and Motor 150,000$
Emergency Generator on Well 11 300,000$
Well 20 Rehab 550,000$
Emergency Generator on Well 20 300,000$
Well 17 Rehabilitation 600,000$
Well 22 Drilling and Casing 2,050,000$
Well 22 Wellhead equipment 1,800,000$
New Wells Wellhead Engineering & CM 215,000$ 215,000$
New Wells Drilling & Casing Construction Management 155,000$ 155,000$
Operations Analysis and MasterPlan 300,000$
Reservoir condition assessments (6-1MG)12,000$
Elevated Tank Upgrades (automation)250,000$
Upgrades for 10MG Reservior (automation)250,000$
Emergency Generator on Well 22 300,000$
Well 15 Rehab 500,000$
Emergency Generator on Well 15 300,000$
Reservoir Demo at Well 20 100,000$
BP1, BP2, BP3 Engineering Design 300,000$
BP1 Pump and Motor Revamp including Right-sizing 500,000$
Emergency Generator on Booster Plant 1 300,000$
BP3 Pump and Motor Revamp including Right-sizing 500,000$
BP2 Reservoir Supply Redundancy 100,000$
Repairs Reservoirs BP3 Design & Construction 1,000,000$
BP2 Pump and Motor Revamp including Right-sizing 500,000$
Repairs Reservoirs BP2 Design & Construction 1,000,000$
Dock Demo at OE Clark 254,000$
Well 23 Drilling and Casing 2,240,090$
Well 23 Wellhead equipment 1,966,909$
Emergency Generator on Well 23 300,000$
AMI Program 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
Electrical Upgrades 500,000$ 250,000$ 250,000$
SCADA 250,000$
Pilot Main Replacement Program 1,000,000$
Packers/Exchange and Downey Rd Pipeline Extension 100,000$
Pump House 2 Refurbishment 40,000$
Fence Replacement PP2 & Well 19 30,000$
Subtotal Capital Outlay 7,657,000$ 3,500,000$ 3,104,000$ 4,676,999$ 1,570,000$
Capital Equipment and Vehicles
Light Utility Vehicle Meter Readers 30,000$ 30,000$
Construction Truck 120,000$ 120,000$ 120,000$
Boom Truck 260,000$
Pax Mixer for 10 MG Reservoir 70,000$
Auto Chlorination 10 MG Reservoir 35,000$
Dump Truck 80,000$
Ford F-250 Utility Truck 60,000$
Subtotal Capital Equipment and Vehicles 595,000$ 60,000$ 150,000$ -$ 120,000$
Annual Total 8,252,000$ 3,560,000$ 3,254,000$ 4,676,999$ 1,690,000$
Cumulative Total 8,252,000$ 11,812,000$ 15,066,000$ 19,742,999$ 21,432,999$
City of Vernon Water Division Projected 5-Year Capital Improvements (As of 5/30/19)
11
Attachment B
Vernon Water Enterprise Revenue and Expense Projections (with UUT Credit ending 1/1/20) 2016/1722017/182018/192019/20 Yr12020/21 Yr 22021/22 Yr 32022/23 Yr 42023/24 Yr 52024/25 Yr 62025/26 Yr 72026/27 Yr 82027/28 Yr 92028/29 Yr 10AuditedAuditPreliminaryBudgetProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedREVENUESRevenue Increases:313.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%Water Sales8,350,170 8,353,756 8,400,000 8,973,000 9,833,000 10,128,000 10,432,000 10,745,000 11,067,000 11,399,000 11,741,000 12,093,000 12,456,000 Fire Service (non sq foot charge)64,835 53,673 60,000 40,000 21,000 22,000 23,000 24,000 25,000 26,000 27,000 28,000 29,000 VPU UUT Credit ending Jan 1, 2020- - $423,000$211,500$0$0$0$0$0$0$0$0$0Construction Revenue246,200 362,533 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Installation Charges2,200 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Recycled Watern/an/an/an/an/an/an/an/an/an/an/an/an/aOther / Replenishment Water Lease485,551 285,000 200,000 - - - - - - - - - Total Revenues8,663,405 9,257,513 9,220,000 9,476,500 9,906,000 10,202,000 10,507,000 10,821,000 11,144,000 11,477,000 11,820,000 12,173,000 12,537,000 EXPENSES1Personnel1,588,569 2,443,331 2,400,000 2,205,476 2,338,000 2,478,000 2,627,000 2,785,000 2,952,000 3,129,000 3,317,000 3,516,000 3,727,000 6.0%Pumped Water - Replenishment District1,926,187 2,070,470 2,023,810 2,107,875 2,568,312 2,645,000 2,724,000 2,806,000 2,890,000 2,977,000 3,066,000 3,158,000 3,253,000 3.0%Purchased Water - Central Basin731,453 876,450 918,226 1,506,785 $496,314516,000 537,000 558,000 580,000 603,000 627,000 652,000 678,000 4.0%Water Treatment30,534 29,760 30,000 69,060 70,000 71,000 72,000 73,000 74,000 75,000 77,000 79,000 81,000 2.0%Supplies152,823 219,295 224,000 186,825 191,000 195,000 199,000 203,000 207,000 211,000 215,000 219,000 223,000 2.0%Bad Debt135,118 30,832 31,000 40,800 42,000 43,000 44,000 45,000 46,000 47,000 48,000 49,000 50,000 2.0%Utilities1,117,982 1,219,277 1,219,000 1,312,000 1,364,000 1,419,000 1,476,000 1,535,000 1,596,000 1,660,000 1,726,000 1,795,000 1,867,000 4.0%Vehicles100,493 67,855 69,000 99,400 101,000 103,000 105,000 107,000 109,000 111,000 113,000 115,000 117,000 2.0%Repair & Maintenance115,588 88,720 90,000 100,000 102,000 104,000 106,000 108,000 110,000 112,000 114,000 116,000 118,000 2.0%Professional Services63,495 196,018 70,000 80,000 82,000 84,000 86,000 88,000 90,000 92,000 94,000 96,000 98,000 2.0%Membership Dues22,009 18,329 19,000 16,354 17,000 17,000 17,000 17,000 17,000 17,000 17,000 17,000 17,000 2.0%Other Misc22,172 25,766 26,000 39,900 41,000 42,000 43,000 44,000 45,000 46,000 47,000 48,000 49,000 2.0%Purchased Recycled Watern/an/an/an/an/an/an/an/an/an/an/an/an/a2.0%City Allocated Administrative Cost575,000 575,000 575,000 586,500 598,000 610,000 622,000 634,000 647,000 660,000 673,000 686,000 700,000 2.0%Capital Project Work932,659 188,017 - - - - - - - - - - - Total Expenses7,514,082 8,049,120 7,695,036 8,350,975 8,010,626 8,327,000 8,658,000 9,003,000 9,363,000 9,740,000 10,134,000 10,546,000 10,978,000 Net Revenue available for Debt Service$1,149,323$1,208,393$1,524,964$1,125,525$1,895,374$1,875,000$1,849,000$1,818,000$1,781,000$1,737,000$1,686,000$1,627,000$1,559,000Debt Service ($15M, 3.6%, 30 yr)- - - $413,000$826,000$826,000$826,000$826,000$826,000$826,000$826,000$826,000$826,000Debt Service Coverage Ratio- - - 2.732.292.272.242.202.162.102.041.971.89Surplus Revenue after Debt Service- - $1,524,964$712,525$1,069,374$1,049,000$1,023,000$992,000$955,000$911,000$860,000$801,000$733,000WRD Loan ($1.5M, 0%, 10yr)- - - - (62,500)(150,000)(150,000)(150,000)(150,000)(150,000)(150,000)(150,000)(150,000)Interfund Loan Repayment- - 4,215,803538,380589,980607,680625,920644,700664,020683,940704,460725,580747,360Bond Finance Project Fund- - - 15,000,000(8,252,000)(3,519,000)(3,229,000)- - - - - - Pay-Go Capital Expenditures- - - (600,000)000(4,700,000)(1,700,000)(1,000,000)(1,000,000)(1,000,000)(1,000,000)"Total Current Assets"4$1,259,233$7,000,000$22,650,905$15,995,759$13,983,439$12,253,359$9,040,059$8,809,079$9,254,019$9,668,479$10,045,059$10,375,419Footnotes1. Excludes depreciation and amortization2. Excludes recycle water revenue and expense beginning FY173. The Revenue increases for Water Sales and Fire Service (non Sq foot charge) for FY19/20 and FY20/21 are shown to be consistent with 1) elimination of fire service charges for meters and sprinkler count, and 2) a partial year increase in FY19/20.4. From audited financial statements, or otherwise based on projected based on changes in revenue vs expense
12
Attachment C
Present
Rates Year 2*Year 3*Year 4*Year 5*
3.0%3.0%3.0%3.0%
General Water Service
Rate per HCF for all use $2.206 $2.206 0.0%$2.270 $2.340 $2.410 $2.480
Monthly Meter Charges
5/8" Meter $8.23 $16.46 100%$16.95 $17.46 $17.98 $18.52
3/4"$12.34 $24.68 100%$25.42 $26.18 $26.97 $27.78
1"$20.57 $41.14 100%$42.37 $43.64 $44.95 $46.30
1 - 1/2"$41.15 $82.30 100%$84.77 $87.31 $89.93 $92.63
2"$65.84 $131.68 100%$135.63 $139.70 $143.89 $148.21
3"$123.45 $246.90 100%$254.31 $261.94 $269.80 $277.89
4"$205.75 $411.50 100%$423.85 $436.57 $449.67 $463.16
6"$411.50 $823.00 100%$847.69 $873.12 $899.31 $926.29
8"$658.41 $1,316.82 100%$1,356.32 $1,397.01 $1,438.92 $1,482.09
Fire Service Charges
Cost per Square Foot of Fire-Protected
Building Space per Month $0.00319 $0.00364 14%$0.00375 $0.00386 $0.00398 $0.00410
Cost per each Fire-Related Meter per
Month $2.00 Fee Removed to be Covered by Square Footage Cost
Cost per Sprinkler Head per Month
(Miniumim Rate)$0.25 Fee Removed to be Covered by Square Footage Cost
Construction Hydrant Usage
Refundable Meter Deposit $1,000.00 $1,000.00 0%$1,000.00 $1,000.00 $1,000.00 $1,000.00
Installation and removal $200.00 $200.00 0%$200.00 $200.00 $200.00 $200.00
Rate per HCF for all use $2.206 $2.206 0.0%$2.270 $2.340 $2.410 $2.480
Notes:
* Rate changes during years 2 through 5 may vary depending on the impact of the wholesale water cost adjustment mechanism.
Category of Service Year 1
City of Vernon Water Rate Schedule
Changes: Various
Proposed without cost coverage to pay for 5% UUT Credit
13
Attachment D
Step 1: Account for forecast costs of water from revenue/expense model in rate study.Step 2: Account for actual costs of water at the end of each fiscal year.Step 3: Calculate the added charge per unit of water sold based on volume sales forecast.Step 4: Consider the impact of changes in other expenses.Step 5: Determine the pass-through amount to be used, documenting rationale for public review when requestedWater Replenishment DistrictCentral BasinTotal Forecast CostWater Replenishment DistrictCentral BasinTotal Actual Cost120/21$2,568,312$496,314$3,064,626221/22$2,645,000$516,000$3,161,000322/23$2,724,000$537,000$3,261,000423/24$2,806,000$558,000$3,364,000524/25$2,890,000$580,000$3,470,000Forecast Sales Volume (CCF)Over-recover (Under-recover)Added Charge or (Credit) ($/CCF)221/22322/23423/24524/25Wholesale Water Cost Adjustment Mechanism (Example)Forecast Costs from 2019 Rate StudyActual Costs during Fiscal YearOver-recover (Under-recover)Fiscal YearYear
14
Attachment E (Continuation of 5% UUT Credit)
City of Vernon Water Enterprise Revenue and Expense Projections (WITH CONTINUATION OF 5% VPU UUT CREDIT)2016/1722017/182018/192019/20 Yr12020/21 Yr 22021/22 Yr 32022/23 Yr 42023/24 Yr 52024/25 Yr 62025/26 Yr 72026/27 Yr 82027/28 Yr 92028/29 Yr 10AuditedAuditPreliminaryBudgetProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjectedREVENUESRevenue Increases:318.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%Water Sales8,350,170 8,353,756 8,400,000 9,138,000 10,265,000 10,573,000 10,890,000 11,217,000 11,554,000 11,901,000 12,258,000 12,626,000 13,005,000 Fire Service (non sq foot charge)64,835 53,673 60,000 41,000 22,000 23,000 24,000 25,000 26,000 27,000 28,000 29,000 30,000 VPU UUT Credit beginning FY19- - ($423,000)($458,950)($514,350)($529,800)($545,700)($562,100)($579,000)($596,400)($614,300)($632,750)($651,750)Construction Revenue246,200 362,533 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Installation Charges2,200 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Recycled Watern/an/an/an/an/an/an/an/an/an/an/an/an/aOther / Replenishment Water Lease485,551 285,000 200,000 - - - - - - - - - Total Revenues8,663,405 9,257,513 8,374,000 8,972,050 9,824,650 10,118,200 10,420,300 10,731,900 11,053,000 11,383,600 11,723,700 12,074,250 12,435,250 EXPENSES1Personnel1,588,569 2,443,331 2,400,000 2,205,476 2,338,000 2,478,000 2,627,000 2,785,000 2,952,000 3,129,000 3,317,000 3,516,000 3,727,000 6.0%Pumped Water - Replenishment District1,926,187 2,070,470 2,023,810 2,107,875 2,568,312 2,645,000 2,724,000 2,806,000 2,890,000 2,977,000 3,066,000 3,158,000 3,253,000 3.0%Purchased Water - Central Basin731,453 876,450 918,226 1,506,785 $496,314516,000 537,000 558,000 580,000 603,000 627,000 652,000 678,000 4.0%Water Treatment30,534 29,760 30,000 69,060 70,000 71,000 72,000 73,000 74,000 75,000 77,000 79,000 81,000 2.0%Supplies152,823 219,295 224,000 186,825 191,000 195,000 199,000 203,000 207,000 211,000 215,000 219,000 223,000 2.0%Bad Debt135,118 30,832 31,000 40,800 42,000 43,000 44,000 45,000 46,000 47,000 48,000 49,000 50,000 2.0%Utilities1,117,982 1,219,277 1,219,000 1,312,000 1,364,000 1,419,000 1,476,000 1,535,000 1,596,000 1,660,000 1,726,000 1,795,000 1,867,000 4.0%Vehicles100,493 67,855 69,000 99,400 101,000 103,000 105,000 107,000 109,000 111,000 113,000 115,000 117,000 2.0%Repair & Maintenance115,588 88,720 90,000 100,000 102,000 104,000 106,000 108,000 110,000 112,000 114,000 116,000 118,000 2.0%Professional Services63,495 196,018 70,000 80,000 82,000 84,000 86,000 88,000 90,000 92,000 94,000 96,000 98,000 2.0%Membership Dues22,009 18,329 19,000 16,354 17,000 17,000 17,000 17,000 17,000 17,000 17,000 17,000 17,000 2.0%Other Misc22,172 25,766 26,000 39,900 41,000 42,000 43,000 44,000 45,000 46,000 47,000 48,000 49,000 2.0%Purchased Recycled Watern/an/an/an/an/an/an/an/an/an/an/an/an/a2.0%City Allocated Administrative Cost575,000 575,000 575,000 586,500 598,000 610,000 622,000 634,000 647,000 660,000 673,000 686,000 700,000 2.0%Capital Project Work932,659 188,017 - - - - - - - - - - - Total Expenses7,514,082 8,049,120 7,695,036 8,350,975 8,010,626 8,327,000 8,658,000 9,003,000 9,363,000 9,740,000 10,134,000 10,546,000 10,978,000 Net Revenue available for Debt Service$1,149,323$1,208,393$678,964$621,075$1,814,024$1,791,200$1,762,300$1,728,900$1,690,000$1,643,600$1,589,700$1,528,250$1,457,250Debt Service ($15M, 3.6%, 30 yr)- - - $413,000$826,000$826,000$826,000$826,000$826,000$826,000$826,000$826,000$826,000Debt Service Coverage Ratio- - - 1.502.202.172.132.092.051.991.921.851.76Surplus Revenue after Debt Service- - $678,964$208,075$988,024$965,200$936,300$902,900$864,000$817,600$763,700$702,250$631,250WRD Loan ($1.5M, 0%, 10yr)- - - - (62,500)(150,000)(150,000)(150,000)(150,000)(150,000)(150,000)(150,000)(150,000)Interfund Loan Repayment- - 5,061,803548,280615,900634,380653,400673,020693,240714,060735,480757,560780,300Bond Finance Project Fund- - - 15,000,000(8,252,000)(3,519,000)(3,229,000)- - - - - - Pay-Go Capital Expenditures- - - (600,000)000(4,700,000)(1,700,000)(1,000,000)(1,000,000)(1,000,000)(1,000,000)"Total Current Assets"4$1,259,233$7,000,000$22,156,355$15,445,779$13,376,359$11,587,059$8,312,979$8,020,219$8,401,879$8,751,059$9,060,869$9,322,419Footnotes1. Excludes depreciation and amortization2. Excludes recycle water revenue and expense beginning FY173. The Revenue increases for Water Sales and Fire Service (non Sq foot charge) shown for FY19/20 and FY20/21 are shown to be consistent with 1) elimination of fire service charges for meters and sprinkler count, and 2) a partial year increase in FY19/20.4. From audited financial statements, or otherwise based on projected based on changes in revenue vs expense
15
Attachment E (Continuation of 5% UUT Credit)
% Change
Metered Water $5,880,000 5.5%$6,203,400
Fire: Metered Water $20,000 5.5%$21,100
Monthly Meter Charge $923,000 100.0%$1,846,000
Fire: Meter Charge $20,000 -100.0%$0
Fire: Sprinkler Count $20,000 -100.0%$0
Fire: Square Footage $1,597,000 20.0%$1,916,400
Totals $8,460,000 $8,460,000 100%$9,986,900 $9,986,900 100%
Increase First Year:$1,522,800 18%Above (Below) Revenue Goal:$4,100
Revenue Goal:$9,982,800
Variable Charges
Fixed Monthly
Charges
Service Category
City of Vernon Water Rate Study Update
Existing Revenue Allocation and Proposed Reallocation with Increases
$6,224,500
$3,762,400
62%
38%
Reallocated with Increases
$5,900,000 70%
$2,560,000 30%
Existing
Present
Rates Year 2*Year 3*Year 4*Year 5*
3.0%3.0%3.0%3.0%
General Water Service
Rate per HCF for all use $2.206 $2.327 5.5%$2.400 $2.470 $2.540 $2.620
Monthly Meter Charges
5/8" Meter $8.23 $16.46 100%$16.95 $17.46 $17.98 $18.52
3/4"$12.34 $24.68 100%$25.42 $26.18 $26.97 $27.78
1"$20.57 $41.14 100%$42.37 $43.64 $44.95 $46.30
1 - 1/2"$41.15 $82.30 100%$84.77 $87.31 $89.93 $92.63
2"$65.84 $131.68 100%$135.63 $139.70 $143.89 $148.21
3"$123.45 $246.90 100%$254.31 $261.94 $269.80 $277.89
4"$205.75 $411.50 100%$423.85 $436.57 $449.67 $463.16
6"$411.50 $823.00 100%$847.69 $873.12 $899.31 $926.29
8"$658.41 $1,316.82 100%$1,356.32 $1,397.01 $1,438.92 $1,482.09
Fire Service Charges
Cost per Square Foot of Fire-Protected
Building Space per Month $0.00319 $0.00383 20%$0.00394 $0.00406 $0.00418 $0.00431
Cost per each Fire-Related Meter per
Month $2.00 Fee Removed to be Covered by Square Footage Cost
Cost per Sprinkler Head per Month
(Miniumim Rate)$0.25 Fee Removed to be Covered by Square Footage Cost
Construction Hydrant Usage
Refundable Meter Deposit $1,000.00 $1,000.00 0%$1,000.00 $1,000.00 $1,000.00 $1,000.00
Installation and removal $200.00 $200.00 0%$200.00 $200.00 $200.00 $200.00
Rate per HCF for all use $2.206 $2.327 5.5%$2.400 $2.470 $2.540 $2.620
Notes:
* Rate changes during years 2 through 5 may vary depending on the impact of the wholesale water cost adjustment mechanism.
Category of Service Year 1
City of Vernon Water Rate Schedule
Changes: Various
Potential rates with cost coverage to pay 5% UUT Credit
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, SEPTEMBER 17, 2019, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 9:00 a.m. by Mayor Ybarra. Mayor Ybarra led the Flag
Salute.
Members Present:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
Members Absent:None
CHANGES TO THE AGENDA
Interim City Clerk Harrington announced that Closed Session Item No. 15 would be taken out of order to be considered first, followed by the remaining order of the agenda.
City Council entered Closed Session at 9:02 a.m.
15.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
City Council exited closed session at 9:28 a.m.
PUBLIC COMMENT
No Public Comment provided.
PRESENTATION
1.Employee Service Pin Awards for August 2019Recommendation:No action required by City Council. This is a presentation only.
Director of Human Resources Earl announced the Service Pin Awards recipients, Public Utilities
Compliance Administrator Lisa Umeda, and Public Utilities Resource Planning Ruben Rodriguez.
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Mayor Ybarra presented the Service Pin Awards to Public Utilities Compliance Administrator
Lisa Umeda, and Public Utilities Resource Planning Ruben Rodriguez.
CONSENT CALENDAR
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to approve Consent Calendar Items No. 2 through 8. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
2.Report on FY 2018/2019 Vernon CommUNITY Fund Grant Committee Activity
Recommendation:A. Find that receiving this report on grants awarded by
the Vernon CommUNITY Fund Grant Committee is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines Section 15378; and
B. Receive and file this report, as it is being provided for informational purposes only.
3.Claim for Damages from Joaquina Centeno Leon received on September 3,
2019.Recommendation:A. Receive and File
4.Approval of City Payroll Warrant Register No. 759 Covering the Period of
August 01 through August 31, 2019
Recommendation:A. Approve City Payroll Warrant Register No. 759 which totals $4,741,155.81 and consists of the following:
1) Ratification of direct deposits, checks and taxes totaling $3,759,185.62.
2) Checks and electronic fund transfers (EFT) paid through Operating bank account totaling $981,970.19.
5.Approval of Operating Account Warrant Register No. 30 Covering the Period
of August 27 through September 09, 2019Recommendation:A. Approve Operating Account Warrant Register No. 30 which totals $5,985,772.27 and consists of the following:
1) Ratification of electronic payments totaling $5,365,062.81.2) Ratification of the issuance of early checks totaling $603,333.49.
Regular City Council MinutesSeptember 17, 2019
Page 3 of 9
3) Authorization to issue pending checks totaling $17,375.97.
6.Supplemental No. 637 to Services Agreement with Verdugo Fire Communications DispatchRecommendation:A. Find that the approval proposed action is exempt from
California Environmental Quality Act (“CEQA”) review, because it is an
administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and
B. Ratify Supplemental No. 637 to the Services Agreement with Verdugo
Fire Communications Dispatch, (Contract No. FD-0201), increasing theexisting contract amount of $313,277.00 by an additional $60,026.50 to cover service costs in FY 2019/20, for a total contract value of $373,303.50 over the lifetime of the agreement; and
C. Authorize the Purchasing Department to issue payment(s) for Supplemental No. 637 to cover projected dispatch service costs during Fiscal Year 2019/20 until such time that the transition to LA County Fire Dispatch is complete and dispatch services with LA County are fully operational.
7.Vernon Police Department Activity Log and Statistical Summary for the period of August 1 through August 15, 2019Recommendation:A. Receive and file.
8.Acceptance of Work and Notice of Completion for Contract No. LP-0434 –Well No. 16 Pump and Motor ProjectRecommendation:A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and
B. Accept the Work by General Pump Company, Inc. with regard to the Well No. 16 Pump and Motor project, Contract No. LP-0434; and
C. Authorize the Interim General Manager of Public Utilities to submit for recordation to the Los Angeles County Registrar-Recorder/County Clerk (“County Clerk”) the Notice of Completion for the Well No. 16 Pump and Motor Project.
NEW BUSINESS
9.Resolution Appointing Jim Enriquez to Serve as Interim Fire Chief and
Approving and Authorizing the Execution of a Related Temporary At-Will
Employment Agreement
Regular City Council MinutesSeptember 17, 2019
Page 4 of 9
Recommendation:A. Find that approval of the proposed actions are exempt
from California Environmental Quality Act (CEQA) review, because they are administrative activities that will not result in direct or indirect physical changes in the environment, and therefore do not constitute a "project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution appointing Jim Enriquez to serve as Interim Fire Chief of the City of Vernon effective September 17, 2019, and approving and authorizing the execution of a related temporary at-will employment agreement.
City Administrator Fandino reported on the Resolution Appointing Jim Enriquez to Serve as Interim Fire Chief and Approving and Authorizing the Execution of a Related Temporary At Will Employment Agreement. City Administrator Fandino commented that in an effort to stay true to
the City’s commitment to good governance and transparency, Fire Chief Enriquez and City
Administration will provide the City Council status updates periodically as changes continue to occur with the Fire Department. City Administrator Fandino further addressed everyone’s concerns about making the transition to Los Angeles Fire Services by assuring that Fire Chief Enriquez is committed and able to serve in this capacity for up to three years. He further elaborated
that Vernon Fire Services will be in good hands as we journey into the future and acknowledged
the years of service retiring Fire Chief English has provided to the City of Vernon.
Director of Human Resources Earl provided a brief summary of Fire Chief Enriquez’s career and outstanding qualifications to serve as the Interim Fire Chief for the City of Vernon.
Public Comment:
Marisa Olguin, Vernon Chamber of Commerce commented that the Vernon Chamber of Commerce approves of the action and is pleased the City acted quickly to fill the position left by
retiring Fire Chief English. She stated the Vernon Chamber of Commerce is very supportive of
the City and the City Administrator to move forward with the recommendations in the independent matrix study.
It was moved by Council Member Menke and seconded by Council Member Davis to: A. Find
that approval of the proposed actions are exempt from California Environmental Quality Act
(CEQA) review, because they are administrative activities that will not result in direct or indirect physical changes in the environment, and therefore do not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt the resolution appointing Jim Enriquez to serve as Interim Fire Chief of the City of Vernon effective September 17, 2019, and approving and
authorizing the execution of a related temporary at-will employment agreement. Motion carried,
4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeNo:None
10.Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for Professional Auditing Services for Fiscal Years 2016-2018
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Page 5 of 9
Recommendation: ACTION:No Action was taken. An item will be placed
on the next City Council Meeting for consideration. A. Find that approval of the proposed action is exempt from the California Environmental Quality Act (CEQA), because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does
not constitute a “project” as defined by CEQA Guidelines Section 15378.
Even if such were a project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule is that CEQA only applies to activities that may have a significant effect on the environment; and
B. Find that it is in the best interest of the City to approve a direct award of
the contract and exempt this amendment from competitive selection based on this determination pursuant to City Code Article IV Section 2.17.12(B)(2); and
C. Approve Amendment No. 2 to the services agreement with Vasquez &
Company LLP for professional auditing services for fiscal years 2016-2018, in substantially the same form as submitted herewith, renewing the agreement through August 6, 2020 for a total not to exceed amount of $110,000 for the renewal term; and
D. Authorize the City Administrator to execute Amendment No. 2 to provide Audit Services for one additional Fiscal Year (Year Ended June 30, 2019) to audit the Annual Financial Report of the City and Epic Land Solution's Phase II Asset Valuation Report.
Assistant Finance Director Masami reported on Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for Professional Auditing Services for Fiscal Years 2016-2018.
Council Member Menke inquired as to the time frame of the auditing services provided to the City
by Vasquez & Company LLP and commented that it is a best practice to have an auditing firm for only four years, and expressed concerns about keeping the firm. Assistant Finance Director Masami responded accordingly.
A dialogue ensued between City Council and staff regarding good governance and reforms,
Vasquez & Company LLP current accusations arising from legal and criminal charges, the risks and benefits of hiring a new auditing firm, data accessibility to the new auditors, and recording of fix assets values as to historical book values. It was noted a Request for Proposal for auditing services has been issued and proposals will be received in the near future.
No Public Comment provided.
It was moved by Mayor Ybarra and seconded by Mayor Pro Tempore Lopez to not take action on Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for Professional
Auditing Services for Fiscal Years 2016-2018 and place an item for consideration on the agenda
for the next City Council Meeting scheduled on October 1, 2019. Motion carried, 4 - 0.
Regular City Council MinutesSeptember 17, 2019
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Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
11.Services Agreement with Epic Land Solutions, Inc. for Infrastructure Valuation In Accordance with GASB 34 and 51
Recommendation:A. Find that approval of the proposed action, is exempt
under the California Environmental Quality Act (CEQA), because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378. Even if such were
considered a project, it would be exempt from CEQA review in accordance
with Section 15061(b)(3), the general rule is that CEQA only applies to activities that may have a significant effect on the environment; and
B. Find that the best interests of the City are served by a direct award of the
contract without a competitive selection process, pursuant to Section 2.17.12
(B) (2) of the Vernon Municipal Code; and
C. Approve the agreement with Epic Land Solutions, Inc. ("Epic"), in substantially the same form as submitted herewith, with a term of one year
ending September 16, 2020 at a cost not to exceed $140,000; and
D. Authorize the City Administrator to execute the agreement with Epic to complete Phase 2 of the infrastructure valuation of Vernon Public Utilities assets in accordance with GASB 34 and 51.
Assistant Finance Director Masami reported on the Services Agreement with Epic Land Solutions, Inc. for Infrastructure Valuation in accordance with GASB 34 and 51.
No Public Comment provided.
It was moved by Council Member Menke and seconded by Council Member Davis to: A. Find that approval of the proposed action, is exempt under the California Environmental Quality Act (CEQA), because it is a continuing administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378. Even if such were considered a project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule is that CEQA only applies to activities that may have a significant effect on the environment; B. Find that the best interests of the City are served by a direct award of the contract without a competitive selection
process, pursuant to Section 2.17.12 (B) (2) of the Vernon Municipal Code; C. Approve the agreement with Epic Land Solutions, Inc. ("Epic"), in substantially the same form as submitted herewith, with a term of one year ending September 16, 2020 at a cost not to exceed $140,000; and D. Authorize the City Administrator to execute the agreement with Epic to complete Phase 2
of the infrastructure valuation of Vernon Public Utilities assets in accordance with GASB 34 and
51. Motion carried, 4 - 0.
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Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
12.Approval of Amendment No. 1 to a Contract with Interwest Consulting Group
for On-Call Building Plan Check and Inspection ServicesRecommendation:A. Find that approval of the proposed amendment to the Services Agreement with Interwest Consulting Group, is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore is not a “project’ as defined by
CEQA Guidelines, Section 15378; and
B. Approve Amendment No. 1 to Contract No. CS-0792 for On-Call Building Plan Check and Inspections Services with Interwest Consulting Group
(“Interwest”), in substantially the same form as submitted herewith, extending
the agreement for an additional three (3) months, with no increase to the not-to-exceed cost of $195,000; and
C. Authorize the City Administrator to execute Amendment No. 1 with
Interwest to provide additional time to secure a new services agreement, in
accordance with the City’s competitive bidding process.
Director of Public Works Wall reported on Amendment No. 1 to a Contract with Interwest Consulting Group for On-Call Building Plan Check and Inspection Services.
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to: A. Findthat approval of the proposed amendment to the Services Agreement with Interwest Consulting Group, is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; B. Approve
Amendment No. 1 to Contract No. CS-0792 for On-Call Building Plan Check and Inspections Services with Interwest Consulting Group (“Interwest”), in substantially the same form as submitted herewith, extending the agreement for an additional three (3) months, with no increase to the not-to-exceed cost of $195,000; and C. Authorize the City Administrator to execute Amendment No. 1 with Interwest to provide additional time to secure a new services agreement,
in accordance with the City’s competitive bidding process. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeNo:None
ORAL REPORTS
Police Chief Miranda reported on the following: on September 5th, Vernon PD arrested a suspect for vandalizing, felony evading, and outstanding warrants; on September 10th, Vernon PD hosted
Coffee with a Cop; on September 11
th, Vernon PD honor guard personnel led a brief ceremony as
Regular City Council MinutesSeptember 17, 2019
Page 8 of 9
they lowered the American Flag in front of City hall to half-staff, in honor of those who lost their
lives in the September 11, 2001 terror attacks; on September 12th, Vernon PD Officers responded to a burglary in progress, the suspect was apprehended and arrested, and on September 13th, Vernon PD Detectives conducted a commercial burglary, located, apprehended and arrested the suspect and recovered the stolen merchandise.
Interim City Clerk Harrington administered the Oath of Office to Interim Fire Chief Enriquez.
Director of Public Works reported that on this past Saturday, a group of volunteers participated in a tree workshop in preparation for the upcoming Arbor Day Event on September 21st. After a tree
planting ceremony, volunteers will go on to plant 75 trees along area streets and West Coast
Arborist will plant an additional 125 trees.
Interim General Manager of Public Utilities Alemu reported on several power outages throughout the City.
Assistant Finance Director Masami provided an additional brief summary relating to Vasquez and Company LLP for Professional Auditing Services.
Interim City Clerk Harrington reported on the Special Municipal Election to be held on October
15, 2019. Voters will have the option to deliver their completed ballots, dated, and signed, to the
Office of the City Clerk, Monday through Thursday from 7:00 a.m. to 5:30 p.m., and on Election Day from 7:00 a.m. to 8:00 p.m. The first canvasswill be on Election Nightand the second canvass on Monday, October 21st at 4:00 p.m. Interim City Clerk Harrington encouraged people to vote early and turn in their ballots so they can be counted on Election Night.
Interim Fire Chief Enriquez expressed his appreciation to the City Council and staff for the opportunity to strengthen relationships between the Fire Department, staff and community. He looks forward to becoming involved in the community and improving the working relationshipsand trust in the department.
City Administrator Fandino reported that City Administration is actively recruiting to fill vacant seats in the Vernon Housing Commission and encouraged the community to get involved. TheCity’s Annual Halloween Spectacular is coming soon and a community event is scheduled for October 30th, from 5:30 p.m. to 7:30 p.m. with more details to be provided.
Mayor Ybarra encouraged everyone to participate and spread the word as to the upcoming tree planting event. Director of Public Works Wall reported that the Tree Planting Ceremony will be dedicated to Former Attorney General John Van De Kamp.
CLOSED SESSION
City Council entered Closed Session at 10:07 a.m.
13.CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6
Regular City Council MinutesSeptember 17, 2019
Page 9 of 9
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
Vernon Professional Firefighters Association, andVernon Fire Management Association
14.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2)Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case Nos. 19STCV08859 and 19STCP02411
City of Vernon v. Bicent (California) Malburg LLC et al.JAMS Reference No. 1220062657
15.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
This item was considered at the beginning of the agenda.
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
At 10:31 a.m. City Council exited Closed Session. City Attorney Patel reported the cases were
discussed with the City Council with no reportable action taken.
ADJOURNMENT
With no further business, at 10:32 a.m., Mayor Ybarra adjourned the meeting.
________________________Melissa YbarraMayor
ATTEST:
_________________________Deborah A. HarringtonInterim City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, SEPTEMBER 3, 2019, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 9:00 a.m. by Mayor Ybarra. Council Member Menke led the
Flag Salute
Members Present:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeMembers Absent:None
CHANGES TO THE AGENDA
Interim City Clerk Harrington announced there were no changes to the agenda.
PUBLIC COMMENT
No Public Comment provided.
PRESENTATION
1.Recognition of Retired Employee - Jose M. Cervantes, Warehouse Worker,
SeniorRecommendation:A. Acknowledge and present a proclamation to retired employee Jose M. Cervantes, Warehouse Worker, Senior, in recognition of his dedicated service to the City of Vernon.
Interim City Clerk Harrington read the proclamation in recognition of retired employee Jose M.
Cervantes, Warehouse Worker, Senior, who was not in attendance.
2.A Proclamation Declaring September 21, 2019 as "Arbor Day" in the City of
VernonRecommendation:A. Acknowledge and announce a Proclamation declaring Saturday, September 21, 2019 as “Arbor Day” in the City of Vernon.
Interim City Clerk Harrington read the proclamation declaring September 21, 2019 as "Arbor Day" in the City of Vernon.
CONSENT CALENDAR
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to approve
Consent Calendar Items No. 3 through 10. Motion carried, 4 - 0.
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Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
3.Ratification of Warrant Registers to Record Voided Checks
4.Approval of Operating Account Warrant Register No. 29 Covering the Period of August 13 through August 26, 2019
5.Fire Department Activity Report for the Period of August 1 through August 15, 2019
6.Approve the Purchase of Two (2) Motorola All Band Consolettes for Inter-Agency Operability and Back-Up Capability
7.Vernon Police Department Activity Log and Statistical Summary for the period of July 16 through July 31, 2019
8.Award of Construction Contract to FS Contractors, Inc. for Contract No. CS-1130: Concrete Yards at Furlong Properties
9.Acceptance of work of Covello’s Pacific AirCare, Inc. regarding Contract No. CS-1072 – City Hall Duct Cleaning
10.Public Works Department July 2019 Monthly Building Report
NEW BUSINESS
11.Letter of Opposition to SB 266 (Leyva) Requiring Cities to Pay for Overcalculation of PERS Benefits Recommendation:A. Find that approval of the letter in opposition to Senate
Bill 266 (Leyva) is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve the letter in opposition to Senate Bill 266 (Leyva) and authorize the Mayor to execute the letter on behalf of the City.
City Administrator Fandino reported on the Letter of Opposition to Senate Bill 266 (Leyva).
No Public Comment provided.
It was moved by Council Member Menke and seconded by Mayor Pro Tempore Lopez to: A. Find that approval of the letter in opposition to Senate Bill 266 (Leyva) is exempt from California
Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not
result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the letter in opposition
Regular City Council MinutesSeptember 3, 2019
Page 3 of 6
to Senate Bill 266 (Leyva) and authorize the Mayor to execute the letter on behalf of the City.
Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeNo:None
12.Approval of Dispatch Services Agreement with Consolidated Fire Protection District of Los Angeles CountyRecommendation:A. Find that the approval proposed action is exempt from
California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve a Services Agreement with Consolidated Fire Protection District of Los Angeles County (hereinafter referred to as the “Fire District”), in substantially the same form as submitted herewith, to provide dispatch services at a rate of $40.13 per incident in addition to start-up costs (annual dispatch service cost estimated to be $73,438 and start-up transition costs
estimated to be $333,856); and
C. Authorize the Mayor to execute a Services Agreement with the Fire District, to provide dispatch services to the City of Vernon with a tentative effective date of October 21, 2019; and
D. Authorize for the termination of the current dispatch services agreement with the City of Burbank, the City of Glendale and the City of Pasadena (hereinafter referred to collectively as the “Verdugo Cities”) effective the day after the dispatch service agreement with Fire District takes effect.
Fire Chief English reported on the proposed Approval of Dispatch Services Agreement with Consolidated Fire Protection District of Los Angeles County.
No public comment provided
It was moved by Council Member Menke and seconded by Council Member Davis to: A. Find
that the approval proposed action is exempt from California Environmental Quality Act (“CEQA”)
review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; B. Approve a Services Agreement with Consolidated Fire Protection District of Los Angeles County (hereinafter referred to as the “Fire District”), in substantially the
same form as submitted herewith, to provide dispatch services at a rate of $40.13 per incident in
addition to start-up costs (annual dispatch service cost estimated to be $73,438 and start-up transition costs estimated to be $333,856); C. Authorize the Mayor to execute a Services Agreement with the Fire District, toprovide dispatch services to the City of Vernon with a tentative effective date of October 21, 2019; and D. Authorize for the termination of the current dispatch
services agreement with the City of Burbank, the City of Glendale and the City of Pasadena
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Page 4 of 6
(hereinafter referred to collectively as the “Verdugo Cities”) effective the day after the dispatch
service agreement with Fire District takes effect. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeNo:None
13.A Resolution of the City Council of the City of Vernon Approving the Memorandum of Understanding by and between the City of Vernon and the International Brotherhood of Electrical Workers, Local 47 (IBEW)
Recommendation:A. Find that approval of the attached resolution in this
staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the 2019-2022 Memorandum of Understanding by and between the City of Vernon and the International Brotherhood of Electrical Workers, Local 47 (IBEW).
Director of Human Resources Earl reported on the Resolution approving the 2019-2022
Memorandum of Understanding by and between the City of Vernon and the International Brotherhood of Electrical Workers, Local 47 (IBEW).
No Public Comment provided.
It was moved by Council Member Menke and seconded by Mayor Pro Tempore Lopez to: A. Findthat approval of the attached resolution in this staff report is exempt from California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution approving the 2019-2022 Memorandum of Understanding by and between the City of Vernon and the International Brotherhood of Electrical Workers, Local 47 (IBEW). Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeNo:None
14.A Resolution Adopting an Amended and Restated Citywide Fringe Benefits
and Salary Resolution in Accordance with Government Code Section 20636(b)(1) and Repealing All Resolutions in Conflict Therewith Recommendation:A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe
Benefits and Salary Resolution to:
Regular City Council MinutesSeptember 3, 2019
Page 5 of 6
1) Amend Exhibit A - Classification and Compensation Plan
Director of Human Resources Earl reported on the Resolution Adopting an Amended and Restated
Citywide Fringe Benefits and Salary Resolution in Accordance with Government Code Section
20636(b)(1).
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a “project” as
defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution to: 1) Amend Exhibit A -Classification and Compensation Plan. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
ORAL REPORTS
Police Chief Miranda reported on the following: on August 22nd, Vernon PD Officer detained a
subject and placed him on a 72- hour mental health evaluation; on August 23rd, Vernon PD conducted a DUI check point; on August 24th, Vernon PD arrested two suspects for burglary; on August 28th, Vernon PD assisted Huntington Park Officers to locate, detain, and arrest two suspects for grant theft.
Fire Chief English reported on the following: on August 30th, Vernon FD responded to a reported traffic collision; RA78 with three paramedics and a Firefighter transported a mother and infant to County/USC Medical Center. Los Angeles County Squad 164 provided medical treatment for patients in the second vehicle involved in the traffic collision, Vernon Fire staff implemented our
Critical Incident Stress Management Team due to the circumstances of the incident.
Interim General Manager of Public Utilities reported that on August 26
th, Vernon Public Utilitiesexperienced a power outage due to metallic balloons.
Health and Environmental Control Department Program Administrator Petrosyan reported that on August 22nd, Health Department and Industrial Environmental Association (IEA) hosted a workshop which included a tour of rPlanet, Council Member Menke and Vernon Chamber of Commerce Marissa Olguin attended the workshop tour.
Interim City Clerk Harrington reported that on September 12th, the Office of the City Clerk will be mailing out the ballots for the October 15, 2019, Special Municipal Election.
City Administrator Fandino reported on the following: upcoming Free Tree Workshop on September 14th and City’s first Tree Planting Arbor Day Event on September 21, 2019.
Regular City Council MinutesSeptember 3, 2019
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CLOSED SESSION
City Council entered Closed Session at 9:28 a.m.
15.CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911, Vernon Professional Firefighters Association, andVernon Fire Management Association
16.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2)Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case Nos. 19STCV08859 and 19STCP02411
City of Vernon v. Bicent (California) Malburg LLC et al.JAMS Reference No. 1220062657
At 10:31 a.m. City Council exited Closed Session. City Attorney Patel reported the cases were discussed with City Council with no reportable action taken.
ADJOURNMENT
With no further business, at 10:31 a.m., Mayor Ybarra adjourned the meeting.
________________________Melissa Ybarra
Mayor
ATTEST:_________________________Deborah A. Harrington
Interim City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, AUGUST 20, 2019, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 9:00 a.m. by Mayor Ybarra. Mayor Pro Tempore Lopez led
the Flag Salute.
Members Present:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeMembers Absent:None
CHANGES TO THE AGENDA
Interim City Clerk Harrington announced there were no changes to the agenda.
PUBLIC COMMENT
No Public Comment provided.
PUBLIC HEARING
1.Adoption of the Citywide Budget for Fiscal Year 2019/2020Recommendation:A. Find that adoption of the resolution proposed in this staff report is exempt from the California Environmental Quality Act (“CEQA”), because adoption of the budget is the creation of a government funding mechanism or other government fiscal activity that does not involve
any commitment to any specific project which may result in a potentially
significant physical impact on the environment and is therefore not a “project” as defined under Section 15378(b)(4). Further, even if adoption of the budget were considered a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies
to projects that may have a significant effect on the environment; and
B. Conduct a Public Hearing; and
C. Adopt a resolution approving the citywide balanced budget for Fiscal Year
2019/2020, with estimated budgeted revenues and expenditures of
$329,670,129.
Mayor Ybarra opened the Public Hearing at 9:01 a.m.
Regular City Council MinutesAugust 20, 2019
Page 2 of 12
City Administrator Fandino provided a brief summary of the proposed Citywide Budget for the
Fiscal Year 2019/2020.
Council Member Menke inquired as to the costof the contract for the outsourcing of City’s servicesand the calculated savings relating to the reorganization of the Public Works Department. Director
of Public Works Wall responded accordingly.
A dialogue ensued between City Council and staff relating to the reclassification, relocation, and elimination of Public Works staff, time utilized to conduct inspections, vacated positions within the Public Works Department, and inspector duties relating to code enforcement activities.
Public Comment:
Marissa Olguin, Vernon Chamber of Commerce, communicated that the overall business community supports a hybrid solution of outsourcing City Public Works services and expressed
support for the City’s vision. She further elaborated that there are a couple of critical positions that
are valuable to the City and are required for the general function of the department.
Steven Hansen, Hansen Construction, spoke about the uniqueness of the City of Vernon, its quality of service and objection to outsourcing certain Public Works services.
Matt Simon, SimonGlover Architects, commented on the importance of the service provided bythe building department employees and the effect it has on the application and development permitprocess.
David Freitag, Daum Commercial Real Estate, commented as to the quality of service provided to
him by City employees as an owner of a real estate company.
Robert Fu, Design Group Facility Solutions, commented that the City’s staff are responsive and very familiar with the unique industrial territory.
Richard Lucas, CEG Construction, commented as to the excellent and valuable service provided by staff in the Building Departmentand expressed concernas to the proposed outsourcing of City’s services.
Barry Segal, Segal and REA Architects, commented as to the staff’s knowledge concerning the
projects and buildings in the City.
Jerry Sackler, Daum Commercial Real Estate, spoke in support of the Building Department staff and the excellent service provided by the employees.
Jack Cline, Lee & Associates, spoke about the value and quality of service provided by the Public Works Building Department.
Regular City Council MinutesAugust 20, 2019
Page 3 of 12
Ken Jackson, Camfield Partners – Anvic Construction, spoke about the outsourcing of the Fire and
Building Departments and the impact on the City. Mr. Jackson also commented on the cost impactassociated with the timing of the final inspections.
Thomas Condon, Colliers International, suggested staff step back and rethink the proposed
elimination of the building inspectors and commented as to his positive interactions with the
building inspectors.
Dooman Thorosian, Director Engineer, GT’s Living Foods, spoke in support of the building inspectors and their excellent customer service.
H. Bab, rPlanet Earth, spoke in support of the building inspectors and their valuable service.
Stuart Levenshus, MD Stainless Services, spoke in support of the building inspectors and their valuable service.
Carlos Rubio, Teamsters Local 911, commented that outsourcing of City services will reduce the quality and the value of service in the City.
Jim Moore, Senior Electrical Inspector, commented as to his job qualifications as a building
inspector and provided a brief overview of the services provided to the customers on a daily basis.
Travis Moser, Design Group, spoke in support of the building inspectors and their valuable service.
Ray Whitmer, Teamster Local 911, spoke about finding new solutions to increase revenues in the
Public Work Department to maintain sustainability.
City Administrator Fandino expressed appreciation for the public’s comments, summarized proposed changes in the Public Works Department budget, reiterated the City’s limited revenue streams and stressed ongoing internal efforts to maximize efficiencies and ensure the City’s long
term success.
Mayor Ybarra closed the Public Hearing at 10:00 a.m.
A discussion ensued between City Council and staff as to the outsourcing of Cityservices, previous
fee studies conducted by the Public Works Department, modifications to the proposed budget,
maintaining the three inspector positions, the opportunity to restructure the Building Department as needed, sustainability of the Building Department, and future consideration of new fee structures.
Mayor Ybarra recessed the meeting at 10:10 a.m.
Mayor Ybarra reconvened the meeting at 10:24 a.m.
It was moved by Mayor Ybarra and seconded by Mayor Pro Tempore Lopez to: A. Find that adoption of the resolution proposed in this staff report is exempt from the California
Regular City Council MinutesAugust 20, 2019
Page 4 of 12
Environmental Quality Act (“CEQA”), because adoption of the budget is the creation of a
government funding mechanism or other government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is therefore not a “project” as defined under Section 15378(b)(4). Further, even if adoption of the budget were considered a “project,” it would be exempt from CEQA review
in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that
may have a significant effect on the environment; andB. Adopt a resolution approving the citywide balanced budget for Fiscal Year 2019/2020, with estimated budgeted revenues and expenditures of $329,670,129, with a modification of increasing the Public Works budget by a net difference of $500,000.00, including retention of the three inspector positions and reinstatement of the Building
and Planning Manager from last year’s budget and all other components of the proposed budget
to remain the same. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeNo:None
PRESENTATION
2.Employee Service Pin Awards for July 2019
Recommendation:No action required by City Council. This is a presentation
only.
Director of Human Resources Earl announced the Service Pin Award Recipient, Firefighter/Paramedic, Jonathan Sudduth.
Mayor Ybarra presented the Employee Service Pin Award to Firefighter/Paramedic, Jonathan Sudduth.
3.Recognition of Various Fire Safety Retired Employees
Recommendation:A. Acknowledge and present proclamations to the
following retired Fire Safety employees, in recognition of their dedicated service to the City of Vernon: 1. Fire Captain Stephen G. Agon 2. Fire Captain David A. Moore
3. Fire Captain Rory J. Moore 4. Fire Captain Steven M. Ruffoni 5. Fire Engineer Christopher M. Hanson 6. Fire Engineer David E. Koltvet
7. Fire Engineer Jeffrey S. Neely
8. Fire Engineer Michael D. Rogers 9. Fire Engineer Jeffrey S. Smith 10. Firefighter/Paramedic Thomas J. Egan 11. Firefighter Douglas C. Barker
12. Firefighter Barry A. Schoolmeester
Director of Human Resources Earl reported on the Recognition of the retired Fire Department Fire Safety Employees, who were not in attendance.
Regular City Council MinutesAugust 20, 2019
Page 5 of 12
CONSENT CALENDAR
Council Member Menke requested Agenda Item No. 9 be pulled from the Consent Calendar for discussion.Mayor Ybarra requested Agenda Item No. 11 be pulled from the Consent Calendar for discussion.
No Public Comment provided.
It was moved by William Davis and seconded by Leticia Lopez to approve Consent CalendarItems No. 4 through No. 8 and Item No. 10. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeNo:None
4.Minutes of the Regular City Council Meeting Held on August 6, 2019Recommendation:A. Receive and File
5.Approval of City Payroll Warrant Register No. 758 Covering the Period of July 01 through July 31, 2019Recommendation:A. Approve City Payroll Warrant Register No. 758 which
totals $3,620,402.88 and consists of the following:
1) Ratification of direct deposits, checks and taxes totaling $2,882,978.59.2) Checks and electronic fund transfers (EFT) paid through Operating bank
account totaling $737,424.29.
6.Approval of Operating Account Warrant Register No. 28 Covering the Period of July 30 through August 12, 2019Recommendation:A. Approve Operating Account Warrant Register No. 28
which totals $3,426,429.33 and consists of the following:
1) Ratification of electronic payments totaling $2,593,187.24.2) Ratification of the issuance of early checks totaling $785,962.22.3) Authorization to issue pending checks totaling $47,279.87.
4) Voided check No. 603548 totaling $88.12.
7.Fire Department Activity Report for the Period of July 16 through July 31, 2019Recommendation:A. Receive and file.
8.Federal Equitable Sharing Agreement and Annual Certification ReportRecommendation:A. Find that granting authority to execute and submit the above referenced agreement and related documents is exempt from California Environmental Quality Act ("CEQA") review, because it is a continuing
administrative activity that will not result in direct or indirect physical
Regular City Council MinutesAugust 20, 2019
Page 6 of 12
changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378; and
B. Approve the Federal Equitable Sharing Agreement and Annual Certification Report, in substantially the same form as submitted herewith;
and
C. Authorize the Police Chief and City Administrator to execute the Federal Equitable Sharing Agreement and Annual Certification Report and submit to the Department of Justice and the Department of Treasury on behalf of the
City of Vernon.
9.Vernon Police Department Activity Log and Statistical Summary for the period of July 1 through July 15, 2019Recommendation:Removed from Consent Calendar for discussion and
action - A. Receive and file.
10.Award of Services Agreement with Sally Swanson Architects, Inc. for City Contract No. CS-1110: Americans with Disabilities Act (ADA) Self
Evaluation and Transition PlanRecommendation:A. Find that the approval of the proposed services agreement with Sally Swanson Architects, Inc. to prepare a citywide accessibility evaluation and transition plan is exempt under the California Environmental Quality Act (“CEQA”) in accordance with Sections 15262 (Feasibility and Planning Studies) and 15306 (Information Collection); and
B. Approve a Services Agreement with Sally Swanson Architects, Inc., in substantially the same form as attached herewith, for an amount not to exceed $139,930.00 for the preparation of a Citywide Accessibility Evaluation and Transition Plan; and
C. Authorize the City Administrator to execute a Services Agreement with Sally Swanson Architects, Inc. for a one-year term and an effective date of August 20, 2019.
11.Reject all Bids Received for City Contract No. CS-1055: Remodel of 3361 Fruitland AvenueRecommendation:Removed from Consent Calendar for discussion and action - A. Find that the subject Capital Improvement Project is categorically
exempt under the California Environmental Quality Act (CEQA) in
accordance with CEQA Guidelines Section 15301, Existing Facilities, part (a), because the project is merely to make interior or exterior alterations involving partitions, plumbing, and electrical conveyances; and
B. Reject all bid proposals received for City Contract No. CS-1055: Remodel
of 3361 Fruitland Avenue.
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9.Vernon Police Department Activity Log and Statistical Summary for the
period of July 1 through July 15, 2019Recommendation:A. Receive and file.Council Member Menke inquired as to one of the incidents reported on the Vernon Police Department Activity Log and Statistical Summary. Police Chief Miranda responded accordingly.
No Public Comment provided.
11.Reject all Bids Received for City Contract No. CS-1055: Remodel of 3361 Fruitland AvenueRecommendation:Removed from Consent Calendar for discussion and action - A. Find that the subject Capital Improvement Project is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301, Existing Facilities, part (a),
because the project is merely to make interior or exterior alterations involving
partitions, plumbing, and electrical conveyances; and
B. Reject all bid proposals received for City Contract No. CS-1055: Remodel of 3361 Fruitland Avenue.
Director of Public Works Wall reported on the Reject all Bids Received for City Contract No. CS-1055: Remodel of 3361 Fruitland Avenue.
Mayor Ybarra inquired as to the high value of the bids received and the estimated time for the
completion of the project. Director of Public Works Wall responded accordingly.
No Public Comment provided.
It was moved by Mayor Ybarra and seconded by Mayor Pro Tempore Lopez to: A. Receive and
File Item No. 9,the Vernon Police Department Activity Log and Statistical Summary for the period of July 1 through July 15, 2019; and A. Find that the subject Capital Improvement Project for Item No. 11 is categorically exempt under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301, Existing Facilities, part (a), because the project
is merely to make interior or exterior alterations involving partitions, plumbing, and electrical
conveyances; and B. Reject all bid proposals received for City Contract No. CS-1055: Remodel of 3361 Fruitland Avenue. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
NEW BUSINESS
12.Amendment No. 1 to the Reimbursement Agreement with the Consolidated
Fire Protection District of Los Angeles County Recommendation:A. Find that the approval of Amendment No. 1 with the Fire Protection District of Los Angeles County is exempt from California
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Page 8 of 12
Environmental Quality Act (“CEQA”) review, because it is an administrative
action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve Amendment No. 1 to the Reimbursement Agreement with the
Consolidated Fire Protection District of Los Angeles County ("LA County Fire"), in substantially the same form as submitted herewith, for an amount not-to-exceed $100,000; and
C. Authorize the City Administrator to execute Amendment No. 1 with LA
County Fire for the purpose of initiating a Municipal Services Review to be performed by the Los Angeles County Local Agency Formation Commission ("LAFCO").
City Administrator Fandino reported on Amendment No. 1 to the Reimbursement Agreement with the Consolidated Fire Protection District of Los Angeles County.
No Public Comment provided.
It was moved by Council Member Davis and seconded by Council Member Menke to: A. Findthat the approval of Amendment No. 1 with the Fire Protection District of Los Angeles County is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment
and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; B.
Approve Amendment No. 1 to the Reimbursement Agreement with the Consolidated Fire Protection District of Los Angeles County ("LA County Fire"), in substantially the same form as submitted herewith, for an amount not-to-exceed $100,000; and C. Authorize the City Administrator to execute Amendment No. 1 with LA County Fire for the purpose of initiating a
Municipal Services Review to be performed by the Los Angeles County Local Agency Formation
Commission ("LAFCO"). Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol MenkeNo:None
13.Amendment No. 1 to the Services Agreement between the City of Vernon and JSB Fire Protection, LLC Recommendation:A. Find that the approval proposed action is exempt from
California Environmental Quality Act (“CEQA”) review, because it is an
administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve Amendment No. 1 to the Services Agreement with JSB Fire
Protection, LLC, (Contract No. FD-0224), in substantially the same form as submitted herewith, increasing the existing not-to-exceed amount of
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Page 9 of 12
$78,000.00 by an additional $85,000.00, for a total contract value of
$163,000.00; and
C. Authorize the City Administrator to execute Amendment No. 1 with JSB Fire Protection, LLC to cover the cost of anticipated fire plan checks through
the remainder of the contract term.
Fire Chief English reported on Amendment No. 1 to the Services Agreement between the City of Vernon and JSB Fire Protection, LLC.
No Public Comment provided.
It was moved by Council Member Menke and seconded by Council Member Davis to: A. Find that the approval proposed action is exempt from California Environmental Quality Act (“CEQA”)
review, because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQAGuidelines section 15378; B. Approve Amendment No. 1 to the Services Agreement with JSB Fire Protection, LLC, (Contract No. FD-0224), in substantially the same form as submitted herewith, increasing the existing not-to-exceed amount of $78,000.00 by an additional $85,000.00,
for a total contract value of $163,000.00; and C. Authorize the City Administrator to execute
Amendment No. 1 with JSB Fire Protection, LLC to cover the cost of anticipated fire plan checks through the remainder of the contract term. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
14.Award of a Professional Services Agreement to Mott MacDonald Group, Inc. for Technical, Engineering, and EIR Documents Review Services for the California High-Speed Rail Project
Recommendation:A. Find that approval of the proposed action is
categorically exempt under the California Environmental Quality Act (“CEQA”) in accordance with Section 15306, because the scope of the agreement consists of research and analysis, which will not result in a serious or major disturbance to any environmental resource and which will not
commit the City to any project; and
B. Approve a Professional Services Agreement with Mott MacDonald Group, Inc. (“Mott MacDonald”), in substantially the same form as submitted
herewith, for Technical, Engineering, and Environmental Impact Report
("EIR") Documents Review Services for the California High-Speed Rail Project; and
C. Authorize the City Administrator to execute the Professional Services
Agreement in an amount not to exceed $155,875.50 for Phase I of the
Agreement and in an amount not to exceed $228,895.37 for Phase II of the Agreement, for a total cost of $384,770.87.
Regular City Council MinutesAugust 20, 2019
Page 10 of 12
Director of Public Works Wall reported on the Award of the Professional Services Agreement to
Mott MacDonald Group, Inc. for Technical, Engineering, and EIR Documents Review Services for the California High-Speed Rail Project.Mayor Ybarra inquired as to why the cost of the second phase of the services agreement is not reimbursable by the California High-Speed Rail Authority. Director of Public Works Wall
responded accordingly.
Council Member Davis inquired as to the number of surrounding businesses that will be affectedby the project and the prospects of re-routing the project segments. Director of Public Works Wall responded accordingly.
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to: A. Find that approval of the proposed action is categorically exempt under the California Environmental
Quality Act (“CEQA”) in accordance with Section 15306, because the scope of the agreement
consists of research and analysis, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project; B. Approve a Professional Services Agreement with Mott MacDonald Group, Inc. (“Mott MacDonald”), in substantially the same form as submitted herewith, for Technical, Engineering, and Environmental
Impact Report ("EIR") Documents Review Services for the California High-Speed Rail Project;
and C. Authorize the City Administrator to execute the Professional Services Agreement in an amount not to exceed $155,875.50 for Phase I of the Agreement and in an amount not to exceed $228,895.37 for Phase II of the Agreement, for a total cost of $384,770.87. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
15.Award of Services Agreement to Richard C. Slade & Associates LLC for On-
Call Professional Hydrogeological Services Recommendation:A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15306, because the scope of the agreement consists of research, analysis, and resource evaluation activities which will not result in serious or major disturbances to environmental resources and which will
not commit the City to any project; and
B. Approve a Services Agreement with Richard C. Slade & Associates LLC, in substantially the same form as submitted herewith, in an amount not to exceed $375,000 for On-Call Professional Hydrogeological Services; and
C. Authorize the City Administrator to execute the Services Agreement with Richard C. Slade & Associates LLC with an effective date of September 1, 2019.
Interim General Manager of Public Utilities Alemu reported on the Proposed Services Agreement with Richard C. Slade & Associates for On-Call Professional Hydrogeological Services.
Regular City Council MinutesAugust 20, 2019
Page 11 of 12
No Public Comment provided.
It was moved by Mayor Pro Tempore Lopez and seconded by Council Member Menke to: A. Find that the proposed action is categorically exempt from California Environmental Quality Act
(CEQA) review, in accordance with CEQA Guidelines § 15306, because the scope of the
agreement consists of research, analysis, and resource evaluation activities which will not result in serious or major disturbances to environmental resources and which will not commit the City to any project; B. Approve a Services Agreement with Richard C. Slade & Associates LLC, in substantially the same form as submitted herewith, in an amount not to exceed $375,000 for On-
Call Professional Hydrogeological Services; and C. Authorize the City Administrator to execute
the Services Agreement with Richard C. Slade & Associates LLC with an effective date of September 1, 2019. Motion carried, 4 - 0.
Yes:Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No:None
ORAL REPORTS
City Administrator Fandino reported on the following: the Family Game Night Event was a
success and upcoming events include: U.S. Trade Workshop, on Thursday, August 29th; and Vernon Free Tree Workshop on Saturday, September 14
th.
Police Chief Miranda reported on the following: on August 6th, Vernon PD hosted the National
Night Out; on August 9th, Vernon PD Officers participated on the Pink Patch Night at Dodger’s
Stadium, and several incidents throughout the City; and on August 30
th, Vernon PD will conducta DUI check point.
Director of Health and Environmental Control Department Agyin reported on the following: staff attended the Los Angeles County Local Agency Formation Commission meeting; the request for
Greater Los Angeles Vector Control District (GLACVCD) extended out-of-agency service agreement with the City of Vernon mosquito abatement services was approved; and staff is working with GLACVCD to draft the contract extension for review and approval.
CLOSED SESSION
City Council entered Closed Session at 10:58 a.m.
16.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(4)
Number of potential cases: 1
17.CONFERENCE WITH LABOR NEGOTIATORS
Regular City Council MinutesAugust 20, 2019
Page 12 of 12
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator Employee Organizations:
Teamsters Local 911,
IBEW Local 47, Vernon Professional Firefighters Association, andVernon Fire Management Association,
18.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al., Los Angeles Superior Court Case Nos. 19STCV08859 and 19STCP02411
City of Vernon v. Bicent (California) Malburg LLC et al.JAMS Reference No. 1220062657
At 11:58 a.m. City Council exited Closed Session. Senior Deputy City Attorney Byun reported
that the pending litigation was discussed with City Council, noting the City Council took action
on Item No. 16 to approve certain agreements and authorize the City Administrator to execute said agreements. Motion carried, 4 – 0.
ADJOURNMENT
With no further business, at 12:00 p.m., Mayor Ybarra adjourned the meeting.
________________________Melissa YbarraMayor
ATTEST:_________________________Deborah A. HarringtonInterim City Clerk
City Council Agenda Item Report
Agenda Item No. COV-447-2019
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: October 1, 2019
SUBJECT
Approval of Federal Funds for Street Improvements Account Warrant Register No. 30 Covering the Period of
September 10 through September 23, 2019
Recommendation:
A. Approve Federal Funds for Street Improvements Account Warrant Register No. 30 which totals $16,600.23 and
consists of the following:
1) Ratification of electronic payments totaling $16,600.23.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Federal Funds for Street
Improvements Account Warrant Register No. 30 covering claims and demands presented during the period of
September 10 through September 23, 2019, drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. Federal Funds for Street Improvements Warrant Register No. 30
FEDERAT FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO.30
ocToBER t,2Ol9
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
payments thereof.
Joaquin Leon
Deputy City
o"t", /er-,Latl
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
P tinted: 9 / 25 / 2019 7: 15 :09AM
FEDERAT FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO.30
ocroBER l,2ot9
003975 - CNS ENGINEERS, INC 011.1043.900000 s 15,600.23 Consulting Services-
091L812019 33 s 15,600.23
TOTAT ELECTRONIC s 16,600.23
Printed: 9/25l2019 7: 15:09AM PaAe 1 of 2
FEDERAL FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO.30
ocroBER l,2ol9
RECAP BY FUND
011. GENERAL
GRAND TOTAT
TOTAT CHECKS TO BE PRINTED O
ETECTRONIC TOTAL EARTY CHECX TOTAT WARRANT TOTAT
s 16,500.23 s 0.00 s
s 16,600.23 s o.oo S
GRAND TOTALS
0.00 s 16,500.23
o.()o S 16,600.23
Printed: 9 125 /2019 7: 15:09AM PaAe 2 of 2
City Council Agenda Item Report
Agenda Item No. COV-448-2019
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: October 1, 2019
SUBJECT
Approval of Operating Account Warrant Register No. 31 Covering the Period of September 10 through September
23, 2019
Recommendation:
A. Approve Operating Account Warrant Register No. 31 which totals $7,627,184.82 and consists of the following:
1) Ratification of electronic payments totaling $7,333,554.71.
2) Ratification of the issuance of early checks totaling $253,527.11.
3) Authorization to issue pending checks totaling $40,103.00.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant
Register No. 31 covering claims and demands presented during the period of September 10 through September 23,
2019, drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact:
None.
ATTACHMENTS
1. Operating Account Warrant Register No. 31
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER t,20t9
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
payments thereof.
Joaquin Leon
Deputy City
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
,^r", ?/z,1zr?
P tinted: 9 I 25 I 2019 7:03:42AM
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER l,20,9
003158. AETNA HEALTH OF
CALIFORNIA
011.1026.502031
011.1025.502031
10,425.67 Medicare PPO Retirees
2,485.99 Medicare HMO Retirees
3t287042
31287897
09lLOl2OL9 877s s t2,912.66
OO5L72. BLUE SHIELD OF CALIFORNIA oLt.2Lo22\
020.2t0227
055.210221
056.270221
01r.27022t
020.21o22L
o55.2LO221
oLt.210227
020.270221
055.21022t
055.21022t
olt.2to22L
020.2LO221
055.210221
0572L0221
01t.27022L
011.1026.502031
011.1026.s02031
Medical High HMO: Payment
Medical High HMO: Payment
Medical High HMO: Payment
Medical High HMO: PaYment
Medical High PPO: Payment
Medical High PPO: Payment
Medical High PPO: Payment
Medical HSA PPO: Payment
Medical HSA PPO: Payment
Medical HSA PPO: Payment
Medical HSA PPO: Payment
Medical Low HMO: Payment
Medical Low HMO: Payment
Medical Low HMO: Payment
Medical Low HMO: Payment
Adjustment
Early Retirees
Cobra
192310005200
192310005200
192310005200
192310005200
192310005200
192310005200
192310005200
192310005200
192310005200
192310005200
192310005200
192310005200
192310005200
19231000s200
19231000s200
192310005200
192310005302
192310005314
S
s
S
s
s
s
s
s
s
s
s
s
s
s
S
s
s
s
93,556.00
7,507.40
22,7L0.02
5,871.90
20,289.80
260.L2
t,474.04
50,009.58
5,587.32
5,343.26
605.90
59,502.48
3,669.94
77,392.82
252.12
5,390.34
82,669.49
4,893.27
8776 5 395,996.80
P tintedi 9 I 25 I 2019 7:03 :42AM
09/70l2OL9
PaRe I of 37
ETECTRONIC PAYMENI
DEscRrPnoN . !ryyg!!!- P.o.fl DArE
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER t,20t9
ETECTRONIC
OO3O8O. METLIFE GROUP BENEFITS
TC@I'I{T II{VOIG PAYIiETT PAYMEI{T PAYiIEIII
VEI{DOR I{AIIE AI{D I{UMAEi f,UMIER AIIOUtT OESCruPT|O NU)ICE P.O.I DA'IE I{UMBER AMOUIII
01L.2tO222 s
020.210222 s
0ss.270222 s
o56.2LO222 s
01t.2L0222 s
020.210222 s
0s5.21o222 s
056.2LO222 s
057.2L0222 s
011.1025.502031 s
0L1.2LO222 s
16,897.02 Dental PPO lnsurance: Payment
960.22 Dental PPO lnsurance: Payment
3,084.12 Dental PPO lnsurance: Payment
352.48 Dental PPO lnsurance: Payment
1,218.00 Dental HMO lnsurance: Payment
134.23 Dental HMO lnsurance: Payment
419.67 Dental HMO lnsurance: Payment
47.52 Dental HMO lnsurance: Payment
6.34 Dental HMO lnsurance: Payment
6,488.70 Dental Premiums - 09/19"
-224.24 Adjustment
082619
082619
082619
082619
082519
082619
082619
082619
082519
082519
082519
09lLo/2079 8777 s 29,394.66
Pti^ted: 9 125/2079 7:03:42AM Pase2 ol 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER I,2OL9
ETECTRONIC
rc,, txt/otcE ' P YMElfr DAYMET{T PAYMEiIT
VEI{DOR Mi/tE Allp NUUBER tlUMBEn . ,rrj :, AMOUiIT DESrCrumO lttlolcE P.O.t DAIE IIUMBER AMOUIIIT
OOO534 - MUTUAL OF OMAHA oLL.2rO223
o20270223
055.2t0223
056.210223
os7.270223
o]-t.2to223
o20.2t0223
055.210223
055.210223
057.210223
oLL.2LO223
s
s
s
s
s
5
s
5
S
s
s
3,385.38 Long-Term Disability lnsurance: Payment
538.55 Long-Term Disa bility I nsu ra nce: Payment
1,288.25 Long-Term Disa bility I nsu ra nce: Payment
391.16 Long-Term Disability lnsurance: Payment
2.60 Long-Term Disability lnsurance: Payment
2,851.31 Voluntary Life lnsurance: Payment-
295.20 Voluntary Life lnsurance: Payment-
553.18 Voluntary Life lnsurance: Payment-
144.15 Voluntary Life lnsurance: Payment-
0.37 Voluntary Life lnsurance: Payment-
65.09 Adjustments
990497070
990497070
990497070
990497070
990497070
990497070
990497070
990497070
990497070
990497070
990497070
09/to/2o1s 8778 s 9,725.24
OO55O5 - BEST BEST & KRIEGER, LLP 011.1024.593200
011.1024.593200
527.00 Re: Labor & Employment
142.50 Re: Telecommunications
S
s
856269
8562t0
09lL2l2OLe 8779 5 669.50
000267 - BROADBAND LLC 057.1057.500173 5 4,139.00 lnternet Access Services 975792003744
0917212079 8780 s 4,139.00
P rinted : 9 I 25 /20L9 7 :03: 42 AM Pase 3 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER L,2Ol9
OOO447 - CDWGOVERNMENT, INC.011.9019.520010
011.9019.s20010
011.9019.520010
011.9019.520010
011.9019.s20010
011.9019.520010
011.9019.s20010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
S
S
s
5
S
s
s
S
s
s
s
s
s
s
94.33 Tripp Lite Display W Wall Monitor
70.26 Peerless SmartMount Universal Tilt
1,193.85 Plantronics CS 540 Noise-Canceling -
7,149.44 HP Color LaserJet Pro MFP M281cdw -
8.95 Sales Tax 9.5%
5.68 Sales Tax 9.5%
222.61 Sales Tax 9.5%
338.82 VIZIO V505-G9 50" Class (49.5"
564.07 VIZIO V605-G3 V Series - 60" Class
14.00 RECYCLING FEE 35" AND OVER-
32.19 Sales Tax 9.5%
53.59 Sales Tax 9.5%
241.30 Sierra Wireless - antenna CDw# 2651542
22.92 Sales Tax 9.5%
TKJ8193
TKJ8193
TKJ8193
TKJ8193
TKJ8193
TKJ8193
TKJ8193
TKS5999
TKS5999
TKS5999
TKS5999
TKS5999
TKT2O59
TKT2O59
011.0013985
011.0013985
011.001398s
011.0013985
011.0013985
011.0013985
011.0013985
011.0013985
09lt2l2ol9 8781 s 4,013.02
OO12O5. DELL MARKETING LP 011.9019.590110
011.9019.590110
62s.11 802-1528'
2,804.66 802-1465-
10333041089
10333041089
011.0013990
011.0013990
s
s
09/L2/20r9 8782 5 3,430.37
oot729 - GOVCONNECTION, INC 011.9019.s20010
011.9019.s20010
s
s
2,458.48 Quantum LTO-7 Ultrium Tape Cartridge
233.56 SalesTax 9.5%
57009711
570097r1
2,692.04
P tinted: 9 / 25 I 2019 7:03:42AM
011.0013986
09/L2/2079 8783 s
PaRe 4 ol 37
ETECTRON]C
VENDOR NAME AND NUMBER NUMBER AMOUNT
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER t,2Ot9
ETECTRON!C
v€troo8 iAME
^llD
trtut BER I{uMBEn AMqUIT OEsCitPrOr I$rOtCE P.O.t DArE I|UMBEi Altoqr_r
005108 - JEMMOTT ROLLINS GROUP, 011.1021.797000 S 13,750.00 Professional Services-
lNc
JUN19(3)
o9ll2/2079 8784 s 13,7s0.00
005433- RUTAN&TUCKER,LLP 011.1024.593200 5 22,046.50 Re:TorresArbitration
011.1024.593200 5 1,565.00 Re: Torres / Ong Litigation
011.1024.593200 S SS.O0 Re: General Labor
011.1024.593200 S 715.50 Re: Torres Arbitration
845100
845251
845258
84s263
o9/t2/20t9 878s s 24,362.00
005925 - sHl IMIERNATIONAL CORP 011.9019.520010 S 3,366.00 Me6kiMR33 Cloud Managed AP 810412215 011.@13981
011.9019.520010 S 957.00 MeraklMR Enterprlse Llcense,lYR_ 810412215 011.0013981
011.9019.52m10 S 319.n SahsTax 9.5% 810412215
011.9019.590110 S 4625.58 SonicWALL Adv.nced Gatsrry s€.urity 810415184 011.m13974
011.9019.590110 S 859.31 SonicwAlLcatewayAnti-Malw.re, 81041519E 011.@13975
011.9019.590110 S 898.41 Sonicwall t ynemic Support 24X7 - 810415198 011.@13975
o9lau2o19 8785 5 11,026.07
003049 - PETREILI ELECTRIC, INC 055.200400 5 1,575,427.93 Electric Service Maintenance 190215
09/1212079 8787 s 1,sLs,427.93
P tintedt 9 /25 / 2079 7 :03:42 AM Pape 5 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
ocToBER t,20t9
PAYMEi'T PAYMEI{T PAYMEIIIT
VT DON AME AI|D IIUMBEN iruii'En AMOUi'T DESCflP]lOIt VOIct P.O.' OAIE IIU"B€R AMOUiII
ETECTRONIC
OO24L2 - CALIFORNIA ISO
055.9200.500170 s
0s5.9200.500190 s
055.9200.500151 s
055.9200.500180 s
0ss.9200.500150 s
055.9200.s00170 s
0ss.9200.s00190 s
-t77.82 Recalculation Charges 11/18
-246.85 Recalculation Charges 11/18
1.10 Recalculation Charges 11/18
6.20 Recalculation Charges 11118
-848.83 Recalculation Charges 08/19
-397.22 Recalculation Charges 08/19
105.66 Recalculation Charges 08/19
201909103243120
595
201909103243120
696
201909103243120
696
201909103243120
696
201909103243120
696
201909103243120
595
201909103243120
696
201909103243120
696
201909103243120
696
201909103243120
595
201909103243120
695
201909103243120
596
201909103243120
595
201909103243120
696
055.9200.500150 S -10,473.88 RecalculationChargesll/18
055.9200.500150 S 28,852.91 lnitial Charges 08/19
055.9200.500170 s 1,275,590.06 lnitial charges 08/19
055.9200.500210 S 5,565.89 lnitial Charges 08/19
055.9200.500240 S 7,805.54 lnitialCharges08/19
055.9200.500180 S -3,740.38 lnitial Charges 08/19
055.9200.500190 S -2,077.56 lnitial Charges 08/19
Winted: 9 12512019 7:03:42AM Pase 5 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER t,2OL9
ETECTRONIC-- - T,,, ".r af,f,DUI{T tin ot.E ', :r',:t iii:: r' PAY! ETI P YMEm PAY!4Fi{I
VEiIDOR ITAME AT{D I{UUBER ItUiiIBER AMOUiIT DESICiIPIIO fiVOTE P.O.I OAIE IIUMBEi AMOUI{I
OO24I2. CALIFORNIA ISO 055.9200.500210 S 194.33 Recalculation Charges 08/19
055.9200.500150 5 179,674.17 lnitial charges 09/19
055.9200.500210 5 L8,422.05 lnifial Charges 09/19
055.9200.500170 S -25,845.51 lnitial Charges 09/19
055.9200.500190 S -8,580.74 lnitial Charges 09/19
201909103243120
596
201909103243120
696
201909103243120
696
201909103243120
595
201909103243120
595
I
I
09117/20L9 8788 s t,402,829.03
005448 - CA CHOICE ENERGY 055.9200.500154 S 16,500.00 Capacity Charges
AUTHORITY
2019002V
o9/7912OL9 8789 s 16,s00.00
oo5o34 - KRONOS TNCORPORATED 011.9019.590110 s 4,005.35 Kronos Fire Support Service LL49074L
o9lL9l2OL9 8790 s 4,00s.3s
Printed: 9 125 /2019 7:03:42AM PaEe 7 ot 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER 1, 2019
000016 - MoTOROLA SOLUTIONS, INC 011.4031.850000
011.4031.8s0000
011.4031.850000
011.4031.850000
011.4031.8s0000
011.4031.850000
011.4031.850000
011.4031.850000
011.4031.850000
011.4031.8s0000
011.4031.850000
011.4031.850000
011.4031.850000
011.4031.850000
011.4031.850000
011.4031.850000
2,385.00
36.00
370.00
399.50
148.50
257.s0
215.00
750.00
2.50
30.00
150.00
225.00
50.00
150.00
168.00
491.16
7606717L
76067t7L
16067777
7606717t
76067L7L
L6067171
76067777
L6067777
16067t7t
16057771
16067L7r
16067L77
16067t71
t6067t7L
76067t7L
L6067L7t
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
011.0013993
M37TSS9PW1AN: APX8500 All Band MP
Mobile
W22BA: STD Palm MicroPhone APX
G298AS: ENH Astro 25 OTAR with Multikey
G851AG: ADD AES/DES-xL/DEs-OFB
G67DF: ADD RemOtE MOUNT MP
G806BL: ENH Astro Digital CAI OP APX
G442N: ADD 05 Control Head
G51AT: ENH Smartzone Operation APX
QA01548AA: ADD Advanced System Key -
B18CR: ADD Auxilary Speaker 7.5 Watt
G351AH: ENH P25 Trunking Software APX
GA00580M: ADD TDMA OPeration APX
G996AS: ENH Over the Air Provisioning
GA09001M: ADD Wi-Fi CaPabilitY
G78AT: Add 3-Year Essential Service
Sales Tax 9.5%
s
s
s
s
s
s
S
s
s
s
s
s
s
s
s
09lt9l2ot9 8791 s 5,829.15
Printed: 9/2512019 7 :03:424M Page 8 of 37
ETECTRONIC
VENDOR NAME AND NUMBER
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
ocToBER t,2Ot9
ETECTRONIC
AC([)U||T NU)ICE PAYl/lEl.T PAYMEIIT PAYMEM
VEI{OOR MIITE AXD XUMBEN UMBEf, AMOUIYT OE9CrugIlO IIOI([.. . P.O.X D^IE IIUMBER AMOUIIT
001695 - VULCAN MATERIALS CO 020.1084.520000 5 678.72 Paving Materials-
056.s500.s20000 S 201.00 Asphalt-
020.1084.520000 S 201.00 Paving Materials-
020.1084.520000 S 363.41 Paving Materials-
020.1084.520000 5 1,L42.L2 Paving Materials-
055.5600.s20000 5 242.00 Asphalt-
020.1084.520000 S :Sg.A7 Paving Materials-
72270969 011.0013886
72279s0L 056.0000573
72287965 011.0013885
72298558 011.0013886
723081t2 011.0013886
7237782s 0s5.0000573
7232755t 011.0013886
o9l79l21L9 8792 5 3,787.72
004442 - WTRELESS TNNOVATTON 055.9000.900000 s 1,180.00 lridium
LIMITED
53043
091t912079 8793 5 1,180.00
004527 - WTTTMAN ENTERPRISES, LLC 011.1033.595200 5 1,562.41 Billing services 1907059
o9lL9/2079 8794 s 7,s62.4t
006198 - JRM 055.8100.596200 5 70,642.67 SecurityServices 3553
o9/19l20t9 879s s 70,642.67
P tintedt 9 / 25 I 2079 7:03;42AM Pase 9 of 37
C]TY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
ocroBER 1, 2019
ETECTRONIC
ACCOUT{T I'{VOICE PAYMEI{T PAYMENT PAYMET{T
VEI{DOR NAME AITD NUMBER I{UMBER AMOUNT DESC PNON INVOICE P.O.f OAIE NUMEER AMOUNT
003336 - BTCENT (cALtFoRNrA) 055.9200.500150 S 356,961.61 Monthly Energy Related Payment 8201901
MALBURG, L
055.9200.500150 S 24,973.5a Monthly Heat Rate 8201901
055.9200.500180 S 3,596,131.20 Monthly Capacity Payment 8201901
055.9200.500150 S 78,371.00 Section 18.3 Fee Reimbursement 8201901
055.9200.500150 S -5,011.88 Fuel Eurden 8201901
055.9200.500180 5 -932,579.14 Adjustment for Past Overages 8201901
055.9200.500150 S -7,300.69 Fuel Cost for Rata Test 8201901
o9/r9l2ol9 8796 S 3,111,s4s.08
004594 - D|ON&SONS,tNC 011.1046.520000 S 777.29 15W40 kp performance plus hd oil (Bulk) 734705 011.0013942
011.1046.520000 S 1,175.89 5W30W dexos l performance plusfull 734705 011.0013942
011.1046.520000 S 10.20 California refined oilfee
011.1046.520000 S 9.75 California motor oil fee
011.1046.520000 S 26.40 California oil recycling fee
011.1046.520000 S 7.50 Environmental compliance fee
011.1046.520000 S 2.59 Lab tax
011.1046.520000 S 9.95Fuelsurcharge
011.1046.520000 S 191.38 sales Tax 9.5%
734705 011.0013942
734705 011.0013942
734705 011.0013942
7?4705 011-0013942
734705 011.0013942
734705 011.0013942
734705
09120120L9 8797 s 2,205.95
Printedr 9/25l?019 7:03:424M
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER 1,2019
ETECTRONIC
ACCOUI{I II{VOICI .. PAYMENT PAYMEI{T PAYMENT
VEI{DOR I{AM! AND I{UMBER NUMBER AUOUI\II D€SCNPT|OI! |NVOICE P.O,f T'AIE NUMEER AMOUNT
001552 - HOME DEPOT CREDIT 055.8400.590000 S Z6S.O0 Hardware Supplies
SERVICES
020.1084.520000 S S0g.r7 Hardware Supplies
056.5500.520000 S 46.93 Hardware Supplies
072419-MULTIPLE
072419_MULTIPLE
072419-MULTIPLE
011.1033.520000 S 581.00 Tools & Plumbing Hardware- 072419-MULTIPLE( 011.0013950
2l
055.8400.590000 S 44.07 Hardware Supply 2261322
091L9/2019 8798 s 1,309.17
Printed: 9 I 2512079 7:03:42AM Paee u of 37
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER 1,2019
ELECTRONIC IiIV'IICE PAYMEI'II PAYMEI{T PAY''EIIT
OO219O - OFFICE DEPOT 011.1060.520000 s
011.1050.s20000 s
011.1003.520000 s
011.1003.s20000 s
011.1060.520000 s
011.1003.520000 s
011.1040.520000 s
011.1040.s20000 5
011.1041.520000 s
011.1043.520000 s
011.1040.520000 s
011.1041.520000 s
011.1043-520000 s
011.1045.520000 s
011.1049.s20000 s
011.1045.520000 s
011.1049.520000 s
162.98 Office Supplies
27.36 Office Supplies
125.33 Office Supplies
204.92 Office Supplies
66.09 Office Supplies
54.50 Office Supplies
258.83 Office Supplies
10.19 Office Supplies
2t.42 OlfrceSupplies
48.39 Office Supplies
0.97 Sales Tax 9.5%
2.04 Sales Tax 9.5%
4.59 Sales Tax 9.5%
24.59 Office Supplies
186.12 Office Supplies
2.34 Sales Tax 9.5%
17.68 Sales Tax 9.5%
334729273001
334729273002
34274826000L
351670158001
355450254001
363388328001
354198880001
354198937001
354198937001
364198937001
354198937001
364198937001
354198937001
367351284001
367351284001
357351284001
367351284001
09/t912079 8799 s t,218.34
000059 - so cAL EDISON 055.8100.s60010 s
055.8100.550010 s
055.9200.550010 s
39.44 Period:08/19
30.90 Period: 08/19
552.66 Period:08/19
082919
08291s(2)
090419
723.0O
Prinled: 9 l25l2ol9 7:03:42AM
09lt9/20L9 8800 s
PaEe 12 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARMNT REGISTER NO. 31
ocToBER t,2Ol9
ETECTRONIC
re PAYMEI|T PAYME!'T PAYMEIVI
VIITDOR llAME ATD iUMEER ITUMAER AiIOUI{T DESICflgIlOT IiII'OICE P.O.I DAIE IIUMBER AMOUiII
003407 - VERNON POLTCE OFFICERS 011.210250
BENEFIT
S 2,078.58 Police Association Member Dues: Payment 8en218782
09/t2/2079 8801 s 2,078.s8
005323 - rBEW LOCAL4T 020.210250
055.210250
0s5.210250
s
s
s
183.38 IBEW Dues: Payment
3,066.51 IBEW Dues: Payment
412.44 IBEW Dues: Payment
8en218784
Ben218784
8en218784
osll2/2OL9 8802 s 3,552.33
003141 . VERNON FIREMENS
ASSOCTATION
011.2 10250 2,753.00 Fire House Fund: Payment Ben218788
091r2/20L9 8803 s 2,753.00
003158 - ICMA RETIREMENT TRUST
457
oLL.2L0220
020.270220
055.210220
056.210220
057.210220
07L.210220
s 23,938.1s
s 1,s24.98
s 8,0s6.43
s 1,3s0.18
s 20.00
5 37,738.57
Deferred Compensation : Payment
Deferred Compensation: Payment
Deferred Compensation: Payment
Deferred Compensation: Payment
Deferred Compensation: Payment
Deferred Compensation: Payment-
Ben2L8772
Ben2t8772
8en218772
Ben2l8772
Ben2t8772
Ben2L8772
09172/2Or9 8804 s 66,628.4t
003145 - CITY OF VERNON, FSA
ACCOUNT
011.100013
011.100013
s
s
288.30 FSA - Dependent: Payment
253.47 FSA - Medical: Payment
Ben218780
Ben218780
54t.77
Ptinted: 9 I 25 12079 7:03:42AM
09/L212079 880s s
Pase 13 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
ocToBER t,2Ot9
ETECTRONIC
000714 - CALPERS
re PAYMET{T PAYMEiaT PAYUET{T
VENDOR ITAi'E AIID IWMAER UMBER AIIIOUI{T OESICRIPIIO{ II{VOICE P.O.I .. OAIE .., I{UMAER ]AI/IOUiIT
Ben2L8774
Ben2L8774
Ben2t8774
8en218774
8en278774
Ben2l8774
Ben2L8774
Ben2l8774
Ben2t8774
8en278774
8en278774
Ben2I8774
Ben2L8774
Ben2l8774
Ben2t8774
8en278774
07L.27O240 s 198,225.37 PERS Contributions: Payment
O2O.2LO24O S 9,417.22 PERS Contributions: Payment
055.210240 S 31,814.04 PERS Contributions: Payment
056.210240 5 3,637.47 PERsContributions: Payment
057.2t0240 S 90.31 PERS Contributions: Payment
OLL.21O24O 5 4,334.75 PERS 1% Cost-Sharing: Payment
020.210240 s 337.00 PERS 1% Cost-Sharing: Payment
055.210240 5 L,438.72 PERS 1% Cost-SharinB: Payment
056.210240 s 186.15 PERS 1% Cost-Sharing: Payment
0Ll.2].lO24O S 172.05 PERS Survivor's Benefit: Payment
O2O.2LO24O S 14.30 PERS Survivor's Benefit: Payment
055.210240 S 32.02 PERS Survivor's Benefit: Payment
056.210240 S 3.72 PERS Survivor's Benefit: Payment
057.210240 S 0.18 PERS Survivor's Benefit: Payment
011.210240 S 671.65 PERS Buy-back: Payment
011.1004.530034 s -0.25 PIP:o2/07-02h4 - Retirement
09/73/2079 8806 s 250,374.77
P rirted: 9 / 25 I 2019 7 :03:42 AM ?aqe L4 ot 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER 1,2019
ETECTRONIC
_|||vo|cE EAYU$T PAYMEiIT PAYMEI{T
VE DOi I{AME AI{D I{UMBER I{UMBIR AMOUT'T DESICRIPT|O NVOICE P.O.T ::,] DAIE ., ItUi'BE8 AMOUI{T
OO4O75 - THE DEPARTMENT OF THE
TREASURY
011.210210
020.210210
055.210210
056.210210
057.210210
011.210210
o20.2to2to
055.210210
055.210210
057.210210
011.210210
5,328.26
21,858.93
2,097.26
69.09
26,355.42
1,550.10
s,585.83
611.00
15.64
448.18
8en218776
Ben2l8776
Ben2L8776
Ben218775
8en278776
Ben2l8776
8en218776
Ben2l8776
8en278776
8en218776
Ben2l8776
114,961.34 Federal Withholding: Payment
s
S
5
S
s
s
S
s
S
s
Federal Withholding: Payment
Federal Withholding: Payment
Federal Withholding: Payment
Federal Withholding: Payment
Medicare: Payment
Medicare: Payment
Medicare: Payment
Medicare: Payment
Medicare: Payment
Social Security Tax: Payment
09/t3/2019 8807 s 178,992.05
001635 - EMPLOYMENT
DEVELOPMENT DEPT
011.210210
020.270270
055.210210
056.210210
o57.2LO2LO
46,854.29
1,994.42
9,094.55
928.63
23.22
State Withholding: Payment
State Withholding: Payment
State Withholding: Payment
state withholding: Payment
State Withholding: Payment
8en218778
Ben218778
Ben2l8778
8en218778
8en218778
s
s
s
s
58,89s.22
P tinte& 9 I 25 I 2019 7:03:42AM
09173/20L9 8808 s
Pape 15 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER l,2ol9
OO4O74. STATE DISBURSEMENT UNIT 011.210260
011.210260
011.210250
011.210260
055.210260
969.23 Child Support: Payment
L,402.L5 Child Support: Payment
59.23 Child Support: Payment
53.07 Child Support: Payment
368.76 Child Support: Payment
s
S
S
s
s
8en218786
Ben218786
Ben218785
8en218786
8en218786
0s/L312019 8809 s
Ptintedi 9 lZ5/2079 7:03:42AM Paee 16 of 37
ETECTRONIC
rNvotcEAMOUNT
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER 1,20t9
ETECTRONIC
VENDOR NAME AND NUMBER
002412 - CALTFORNIA ISO
ACCOUNT INVOICE
NUMBER AMOUNT
oss.9200.soo1so 5 2,790.62
0s5.9200.s00170 s s04.92
055.9200.500180 s 430.51
0ss.9200.500151 s -0.59
055.9200.500190 s -45.52
055.9200.500150 s -5,462.51
Recalculation Cha rges 06/19
Recalcu lation Charges 06/19
Recalculation Cha rges 05/19
Recalculation Charges 06/19
Recalculation Charges 05/19
Recalcu lation Charges 08/19
Reca lculation Cha rges 08/19
Recalcu lation Charges 08/19
Recalculation Cha rges 08/19
lnitial Charges 09/19
lnitial Charges 09/19
lnitial Charges 09/19
lnitial Charges 09/19
d;ffi# {Bf,YMESf eeffiP4ilm$ffiffiffiffiffiqffiritri-dffiffi
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
201909173143181
285
0ss.9200.s00190 s
oss.9200.soo17o s
0ss.9200.s00210 s
-74.13
L73.52
58.64
oss.9200.500150 s 131,128.13
0s5.9200.500210 s 15,045.45
055.9200.s00170 s -24,138.11
055.9200.500190 5 -6,047.82
8810 s 115,372.01
Ptintedi 9 I 25 / 2019 7 :03: 42 AM
os/23/20t9
Pape 17 ot 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER t,20t9
ETECTRONIC
ffi..i- lti:it: : DAYMt,tlr' DAYr,EttlT DAYMErla
vEr{DoR tr,ruE AnD r{uirBEn uMBEn amourvr D:scarmo
-
iiiiorcr p.o* oara uMBER ar,iourr
001617 - UPS 011.1041.520000 s ss.z1 Period:08/19
011.1033.520000 S 12.55 Period:08/19
O11.1O33.52OOOO S 13.75 Period:09/19
011.1041.520000 5 Zl.cO Period:09/19
9333123s9
933312359
933312369
933312359
o9l2o/2079 8811 s 717.02
TOTAT ETECTRONTC g 7,333,554.71
P rimed: 9 / 25 / 2019 7;03:42AM PaAe LB ot 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
ocToBER 1,2019
001948 - AT&T 011.9019.560010
011.9019.s60010
011.9019.550010
0s5.9000.560010
011.9019.560010
011.9019.550010
056.5500.560010
056.5600.560010
011.9019.s50010
011.9019.550010
s
S
S
S
s
s
s
s
s
s
20.98 Period: 07/O5lL9 -OBlOSlt9
2,591.09 Period: 07 I tOl 79 - O8l 091 t9
19.42 Period: 07/7olr9 -O8/09h9
231.56 Period: 07 /LOl79 - OBIO9/79
2,212.14 Period OTltOltg - o8lO9/L9
1,015.11 Period: O7 / tll t9 - 08/091 t9
606.39 Period : 07 I tO/t9 - Ogl09l L9
21.08 Period: 07/1OlL9 -o8l19lt9
1,031.55 Period: O7 / Lll t9 - 08/091 t9
19.55 Period: 07 h5h9 - O<4hg
13428385
13443209
L34432L0
1344321t
134432t2
734432L3
t3443274
13443313
13443645
13487033
osllol2ot9 6038s3 s 7,769.99
011.9019.s90110 5 L,979.40 Period: O7 I L9 I t9 - O8l 781 L9 081919001948 - AT&T
09/7012079 6038s4 s L,979.40
011.1033.594000 s 1,581.66 SC Service Agreement 4867722005054- BEARCOM
oel1^ol2or9 6038ss s 1,581.65
OO1T52 - BENNETT-BOWEN &
LIGHTHOUSE
011.1045.520000
011.1046.520000
519.00 TACF85 led traffic advisor
58.81 Sales Tax 9.5%
3000882
3000882
011.0013939
09/to/20r9 6038s5 5 677.8t
ooo778 - CALIFORNIA WATER SERVICE 011.1033.560000
011.1043.560000
s
s
102.33 Period 08/19
42.45 Period: 08/19
082219
082219.2l.
744.78
P tinled: 9 I 25 I 2ol9 7:03:42AM
09/70l2Ot9 6038s7 s
Pase 19 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER 1,2019
EARTY CHECKS PAYMEI{T CIIECX : r;i qAwEiar
VEI{DOR I{Ai/IE AT{D IIIUMBER I{UMBER AMOUrT OEsICRIPIIO IIIII'OICE P'O'T OATE IIIUMBEI AIIOUI{T
003796- rlRE APPARATUS SOLUTIONS 011.1033.570000 5 7,2a3.t V€hicle Maintenance & Repairs 15105
011.1033.570000 S 1,851.52 Vehicle Maintenance & Repairs
011.1033.570000 S 1,541.09 Vehicle Maintenance & Repairs
011.1033.570000 S 2,060.08 Vehicle Maintenance & Repairs
011.1033.570000 S 255.62 Vehicle Maintenance & Repairs
011.1033.570000 S 155.19 Vehicle Maintenance & Repairs
15151
15163
15155
15156
L5767
09/70/2019 5038s8 s 7,146.67
006061 - GREGORY GARCIA 011.1031.596700 s 30.00 DMV Admin Per se 090319
o9l7'/20t9 5038s9 s SO.OO
003983 - INTERNATIONAL CODE 011.1041.596600 S 3,760.50 Books & Publications
COUNCIL, IN
1001081951
o9/7O/20L9 603860 s 3,760.60
OO17g2 - LA COUNTY ASSESSOR 011.9019.590110 S 12.40 Maps
OFFICE
20ASRE024
ogltolzoLg 603861 s 12.40
004148 - LUCIW, INC 011.9019.520010 S goO.O0 Remote Assistance 626293 011.0013390
oglL1/2079 603862 s 900.00
005248 - MTLLENNTUM UpS, LLC 055.9100.596200 s 4,180.00 critical service contract cov3075
o9/7,/20r9 603853 s 4,180.00
001145 - JOSE REYNA 09llo/2o19 603864 s 1s.oo
P (inted: 9 I 25 / 2019 7 :03:42 AM
011.1031.596500 S 15.00 DMV Admin Per Se 090319
PaRe 20 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
ocToBER l,2O,9
OO277O. SU RVALENT TECHNOLOGY,
lNc
055.9100.590110 s 24,827.0O Annual Software Support & Maintenance u18053
09lLO/2OL9 50385s s 24,827.OO
000005 - ATHRONE CO, INC 020.1084.596200
020.1084.s95200
117.80 Portable Restrooms
84.95 Portable Restrooms
s
s
586378
590913
09lt2/20L9 603856 5 202.75
004318 - A-BEST INDUSTRIAL, INC 056.s500.590000
056.5500.590000
056.5500.s90000
055.5600.590000
055.5500.590000
0s6.s500.590000
0s6.s600.590000
056.5600.590000
0s5.s600.s90000
056.s600.590000
0s6.5600.590000
661.50 AB.BVBM-F4N-B-
525.30 DLFS-8N-S-
637.00 DLM6-8N-S-
223.65 AB-ELEAM-12-5M-
314.65 AB-ELEAM-15-5M-
599.65 AB-ELEAM-24-5M-
749.90 AB-ELEAM-32-5M-
36.88 Freight
362.11 Sales Tax 9.5%
725.50 DLMS-8N-S"
58.92 Sales Tax 9.5%
s
s
s
$
s
s
s
s
s
s
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tN12340
1N12340
tN12340
tN12340
rN12340
rN12340
tN12340
tN12340
tN12340
tN12349
rN12349
055.0000578
0s5.0000578
055.0000578
056.0000578
055.0000578
056.0000578
055.0000578
055.0000s78
056.0000s78
o9/L2l2OL9 603867 s 5,005.06
001948 - AT&T 011.9019.550010
011.9019.s50010
S
s
205.40 Period:08/19
750.31 Period : 07 /2O/ t9 - o8l L9/ t9
082019
082019(2)
955.71
P ti^ted : 9 /25 I 2Or9 7:03:424M
0911212079 603858 s
PaEe 27 ot 37
NUMBER DESCRIPNON tNvotcE P.O.#NUMBERVENDOR NAME AND NUMBER
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER t,2Ot9
EARTY CHECKS
,, AC@UI\IT IIIVOICE ' PAYMEMI CHECX PAYMENT
VEI{DOR I{AME AND ITUMBER IUMBEN AMOUI{T DESCRIPnON II{I/OICE P.O.} DATE I{UMBER AMOUN'
001948 - AT&T 0s5.9200.560010 S 152.00 Period: 07/t9/79 -O8/18i19 4488999405
o9lt2l2}79 603869 s 1s2.00
001161 - CAL POLICE CHIEFS 011.1031.596550 S 440.00 Membership Dues / A. Miranda
ASSOCIATION
12948
o9/72/2}t9 603870 s 440.00
ooo818- cAMTNoREALCHEVROLET 011.1045.520000 s se.18 AutoParts-27322 011.0013872
o9lr2/2019 503871 s 98.18
001335 - CURRENT WHOLESALE 055.8400.590000 s 1,558.02 Electrical Supplies-
ELECTRIC SUP
258420 0ss.0002557
o9/L2/2079 603872 s 1,6s8.02
OOO947 - DAILY JOURNAL
CORPORATION
011.1024.596600 S 934.03 Subscription Renewal 090919
09/72/2019 603873 s 934.03
O0OO3O - MICHAEL DOCHERTY 011.1031.596700 S 45.00 Las Vegas Route 91 Mass Shooting Debrief 090219
o9lt2l2ot9 503874 s 4s.00
005055 - ECMS, INC 011.1033.540000 S 28.33 Turnout Cleaning-
011.1033.540000 5 116.70 Turnout Cleaning"
011.1033.540000 5 47.42 Turnout Cleaning-
rNV292782 011.0013970
rNV292784 011.0013970
rNV299593 011.0013970
o9lt2/2}t9 60387s s 192.45
Prnned: 9 125/2079 7:03:42AM Pape 22 ot 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER 1,2019
004181 - FRANCHISE TAX BOARD 011.210260
020.2t0260
055.210260
s
5
s
382.80 Garnishment: PaYment
148.41 Garnishment: Payment
841.00 Garnishment: Payment
Ben21877O
8en218770
Ben218770
09/12/2O7e 603876 s L,372.2L
011.9019.s60010 s 55.01 Period: 08/ t6/t9' O9l L5179 090919005825 - FRONTIER
09lL2l2OL9 503877 s 55.01
011.4031.s96200 5 875.00 IACP Net SubscriPtion 38228000075 - lAcP
091t2120]-9 603878 s 875.00
000255 - LN CURTIS & SONS 011.1033.540000
011.1033.540000
s
s
421.57 Structural Boots
421.57 Structural Boots
rNV234102
tNV297459
09/t2/2079 603879 s 843.74
005228 - MILLSOFT, LLC 011.9019.595210
011.9019.595210
s
s
1,375.00 Computer Programming Services
1,925.00 Computer Programming Services
306
310
09lr2l2079 603880 s 3,300.00
OOI457. QUINN COMPANY 011.1043.840000
011.1043.850000
011.1049.900000
011.1043.840000
011.1043.850000
011.1049.900000
s
s
s
s
S
s
7,258.00 ONE (1)CATERPILLAR lNC. MODEL: H80
5,OOO.OO ONE (1)CATERPILLAR lNC. MODEL: H80
5,000.00 ONE (1)CATERPILLAR lNC. MODEL: H80
589.51 Sales Tax 9.5%
475.00 Sales Tax 9.5%
475.01 Sales Tax9.5%
s1991701
s1991701
s1991701
s1991701
s1991701
s1991701
011.0013672
011.0013672
011.0013672
t8,897.52
Prinledi 9 /25 I 2019 7:03:42AM
09lL2l2OL9 603881 s
PaRe 23 of 37
EARTY CHECKS
VENDOR NAMEAND NUMBER NUMBER
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER 1,2019
EARTY CHECKS
003914 - RHF, INC
AC@I'I|T II{I'OICE PAYl/lElYT CHECX PAYMEIIT
VEI{DO8I{AME AIID ITUMBER ITUMEER Ai/tOU!'I 9ESCf,!PIT NVOICI P.O.X DAIE IIUMBEN AMOUI{I
74394
74397
74398
74399
74400
74407
74401
74401
74402
74693
011.1031.590000 s
011.1031.590000 s
011.1031.590000 s
011.1031.s90000 s
011.1031.s90000 s
011.1031.590000 s
011.1031.s90000 5
011.1031.s90000 s
011.1031.590000 s
011.1031.590000 s
85.00 Recertification for six (5) laser guns
85.00 Recertification for six (5) laser guns
85.00 Recertification for six (5) laser guns
85.00 Recertification for six (6) laser guns
85.00 Recertification for six (5) laser guns
36.00 Part No.1029: Cover, Battery U/L-
150.00 Recertification and Labor Charge-
2.61 Sales Tax 7.25%
10.00 Evaluation Labor Charge-
85.00 Recertification for six (6) laser guns
011.0013999
011.0013999
011.0013999
011.0013999
011.0013999
011.0013999
011.0013999
011.0013999
011.0013999
09/t212079 503882 s 718.67
003787 - RW LYALL & COMPANY, INC 0s5.s500.900000 s
055.s500.900000 s
os5.s5oo.90o00o s
0s5.s600.900000 s
0s5.s600.900000 s
0s6.s600.900000 s
t,2t7.70 MCV0905608-01-
t,27s.75 MCV2005608-
268.70 BV0070Y-TFNO-000-
252.41 Sales Tax 9.5%
6,474.08 SPL0190-
615.04 Sales Tax 9.5%
159673
159673
159673
159673
160252
7602s2
055.0000549
055.0000549
055.0000549
056.0000549
10,113.68
Ptintedi 9 I 25 I 2079 7 i03 :42AM
09/t2l2OL9 603883 s
PaRe 24 ot 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER 1,2019
OO4229. SMARDAN SUPPLY CO 055.5500.s90000
056.s500.590000
0s5.5500.590000
056.5600.590000
055.5500.s90000
056.s600.s90000
0s5.5600.590000
056.5600.590000
056.5600.590000
s
s
s
s
s
S
S
s
s
32.78 L/4 x Close black niPPle
265.40 2" 150#Threaded steel flange
92.25 5/8 x 3 87 Stud W/2H nuts
49.25 5l8xL-112" Hextap bolt Pltd
40.40 518 x 2" Pltd cap bolt
1,918.01 2 150# C/S cone strainer
227.76 Salesfax95%
L,649.79 Gx 3" LF dielectric union fip x c -
156.73 SalesTax 9.5%
s3385948001
s338s948001
s3385948001
s3385948001
s3385948001
s338s948001
s3385948001
s3385948002
s3385948002
0s6.0000s75
055.0000576
056.0000576
056.0000575
055.0000s75
056.0000575
055.0000576
09lr2l2079 603884 s 4,43L.77
001960 - SNAP-ON INDUSTRIAL 011.1046.520000
011.1045.520000
011.1045.520000
011.1046.520000
011.1046.520000
011.1046.s20000
011.1046.s20000
011.1046.520000
s
S
s
s
s
s
s
s
84.24 SM|L340 1/2" drive deep impact socket
39.13 SM|L280 1/2" drive deep impact socket
11.72 Sales Tax 9.5%
290.94 THSLSOA t/2" drive ratchet
39.13 SM|L280 1/2" drive deep impact socket
31.36 Sales Tax 9.5%
318.24 THSLSOA 1/2: drive Ratchet
30.24 Sales Tax 9.5%
150ARV40692345
150ARV40592345
150ARV40592345
150ARV40751978
150ARV40751978
150ARV40751978
150ARV40803258
150ARV40803258
011.0013930
011.0013930
011.0013930
011.0013930
011.0013930
09/t2l2ot9 50388s s 845.00
OO444I - U.S. DEPT OF EDUCATION
408.74
Printedt 9 125 12019 7:03:42AM
011.210250 408.74 Garnishment: Payment 8en218768
09lt2/2019 503886 s
Pase 25 of 37
s
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER 1,2019
EARTY CHECKS
,..::,j......'..'',::.,:::lffi..ji,.pAYMEflrcfl!q(:':.PAYtrH{r
vE poR r{4i.itE
^ttp
r{uM8ER riumoE[iiiiiiiiiiiri:ii:,, airouu pEscnrnio[ :'i..fi.:j, iiirrdrcr p.o.r iiii"i parE iuMsli affoul{r
oo641s- uNroN PAclFlc RAltRoaD 011.1043.590000 S 1,000.00 u P Real Estate Folder No. 315fl6 091119
@la2l2ot9 603887 S l,OoO.oO
OOOOO5 - A THRONE CO, INC 020.1084.596200 S 84.95 Portable Restrooms 595493
o9/79/20L9 603888 s 84.9s
005537 - APPLE VALLEY CHOICE 055.9200.500154 S 38,500.00 Capacity Charges 08/19
ENERGY
1303
o9lt9/2079 603889 s 38,s00.00
OO23O8 - ASBURY ENVIRONMENTAL 055.8400.590000 S 251.98 Environmental Services
SERVICES
055.8400.590000 S 150.00 Environmental Services
r50000470013
rs0000470021
o9h9/2OL9 5038e0 s 411.98
004448 - BATTERY SYSTEMS, INC 011.1046.520000 s 348.17 Vehicle Batteries-
011.1046.520000 S 106.12 Vehicle Batteries"
011.1046.520000 S 95.18 Vehicle Batteries-
011.1046.520000 s gs.r8 Vehicle Batteries-
011.1045.520000 S -215.53 Credit-
011.1045.520000 s gs.r8 Vehicle Batteries-
5046404 011.0013870
5046894 011.0013870
s049247 011.0013870
5057L27 011.0013870
5067732 011.0013870
5068148 011.0013870
09119/20t9 603891 s SZa.eO
P tintedi 9 / 25 I 2079 7 :O3 :42AM Paae 26 ol 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER 1, 2019
OO3O37. AIR RESOURCES BOARD 011.240010
011.240020
o]^t.24002L
ott.240022
011.240020
011.240021
071.240022
011.240020
oLL.240022
01L.24002L
1,020.00
t6,779.0O
8,640.00
1,066.00
980.00
810.00
25.00
245.00
26.00
270.00
091219
091219
091219
091219
091219(2)
091219(2)
0e121e(2)
091219(3)
09121s(3)
0s121s(4)
s
s
s
s
s
s
s
S
S
S
1st Qtr FY 18/19 Surcharge Transmittal
1st Qtr FY 18/19 Surcharge Transmittal
1st Qtr FY 18/19 Surcharge Transmittal
1st Qtr FY 18/19 Surcharge Transmittal
2nd Qtr FY 18/19 Surcharge Transmittal
2nd Qtr FY 18/19 Surcharge Transmittal
2nd Qtr FY 18/19 Surcharge Transmittal
3rd Qtr FY 18/19 Surcharge Transmittal
3rd Qtr FY L&lL9 Surcharge Transmittal
4th Qtr FY 18/19 Surcharge Transmittal
0917912079 603892 s 29,862.00
005449 - CALIFORNIA CHILDREN'S
ACADEMY
011.1021.797000 s 25,000.00 CommUNlTY Fund Grant 091619
09lL9/2Ot9 503893 s 2s,000.00
001973 - CALTFORNIA FRAME & AXLE 011.1046.520000 s 90.00 Front End Repairs-5572L 011.0013871
os/Lel2a19 603894 s 90.00
P tintedt 9 I 25 I 2ot9 7:03:424M PaAe 27 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER t,2ot9
EARTY CHECKS
ffi PAYM€TT CHECX PAYUEi{T
VEI{DOR I{AIUE ATO ITIUMBIT ITUMBER AMOUI{I DESCruPnOli |iIVOKE P.O.I DAIE I{UMBER AII/IOUI{T
004163 - CENTRAL FORD 011.1046.520000 s 141.88 Auto Parts-
011.1045.520000 s ss.o6 Auto Parts-
011.1046.520000 S q.rs Auto Parts-
011.1046.520000 5 225.75 Auto Parts-
011.1045.520000 5 92.79 Auto Parts-
011.1046.520000 s 29.55 Auto Parts-
011.1045.520000 s 450.03 Auto Parts"
340772 011.0013873
341525 011.0013873
34L673 011.0013873
341932 011.0013873
341957 011.0013873
342004 011.0013873
342032 011.0013873
os/19120L9 60389s 5 979.22
ooo244 - CHARLES E. THOMAS CO., 011.1049.590000 S 1,411.58 Gasboy Fleetkey Repairs
tNc.
34517
o9lL9l2}t9 503896 s 1,411.68
004584 - JARED DACEY 055.9100.595500 S 72.38 Project Mgmt Professional Exam Prep 090419
055.9100.595500 S 28.55 PSPS Coordination Meeting w/ SCE 090419(2)
o9lt9l29t9 603897 s rOr.Og
002566 - DEWEY PESr CONTROL 055.8400.590000 S 122.00 Pest Control Services
055.5600.590000 S 0S.00 Pest Control Services
055.8400.590000 S 122.00 Pest Control Services
055.5500.590000 S ss.oo Pest control Services
L2772403
L2786253
t284495
12858541
09/79/2019 603898 s 374.00
P tinted: 9 I 25 I 2019 7:03 :42AM Pase 28 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER t,2ot9
EARTY CHECKS IC@UrI ftVOrcE PAYMEIITT q{ECl( PAYUEiTT
vEttDoi I{AME ar{D truMaER tuMaEf, AMOUTT OE9CRtpTtOt{ I$/O|CE p.O.t DAIE itUMBEn AMOUTT
OO342O. JEFF FRAGA 055.5600.595500 S 168.00 GAS-0305 Leak lnvestigation &
055.5600.595500 s 163.18 GAS-0089 Valve Changer
056.5600.596500 S 255.87 GAS-0213 Non-Production
090919
0e0s1e(2)
09091e(3)
o9lt9/2}r9 503899 s s87.0s
006622 - FULLER ENGINEERING, INC 020.1084.500140 S 451.51 Sodium Hypochlorite
020.1084.520000 S 601.70 Sodium Hypochlorite
020.1084.500140 S 379.85 Sodium Hypochlorite
020.1084.520000 s 587.65 Sodium Hypochlorite
139445
139445
139596
139s96
o9lL9/2O19 603900 s 2,130.73
OOO399 - GARVEY EQUIPMENT 020.1084.520000 5 929.00 2200 Watt Honda Generator
COMPANY
020.1084.520000 5 eA.Z6 SalesTax9.S%
011.1046.520000 S 874.90 Parts & Services-
011.1046.520000 S gZ.S5 Parts & Services-
011.1046.520000 S 75.34 Parts & Services-
121599 011.0013971
121599
722025 011.0013874
t22295 011.0013874
t22296 011.0013874
o9lt9/20t9 603901 s 2,066.16
000147 - GENERAL PUMP COMPANY, 020.1084.590000 S 19,355.00 Well & Booster Pump Repairs
tNc
27304
09119/20t9 603902 s 19,355.00
Printed: 9/2512019 7:03:42AM PaRe 29 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER l,2ol,9
OO17L2 - GRAINGER, CO 020.1084.520000
020.1084.520000
020.1084.s20000
9232745498
9244401825
9249273799
011.0013880
011.0013880
011.0013880
s
s
S
255.63 Building Hardware-
235.85 Building Hardware-
44.17 Building Hardware"
09lt9/2OL9 603903 s 536.65
OO3I22- J&HAUTOBODY 011.1046.520000
011.1046.520000
011.1046.590000
011.1046.590000
011.1046.520000
3,488.66 Parts to repair
409.60 Paint & material
553.20 Paint labor
743.60 Body Shop labor
399.57 Sales Tax 10.25
s
s
s
s
s
r5924
75924
t5924
75924
L5924
011.0014006
011.0014006
011.0014006
011.0014006
09119/2OL9 603904 s 5,504.63
OO18OO - JSB FIRE PROTECTION, LLC 011.1033.59s200
011.1033.595200
011.1033.595200
4,428.3L Plan Check Services
5,737.58 Plan Check Services
3,015.84 Plan Check Services
5
s
s
19205
19206
19207
0sl7el2oL9 603s0s s 13,181.73
Printed: 9/25l2019 7:03:42AM PaRe 30 of 37
EARTY CHECKS
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER t,2Ot9
EARLY CHECKS
VENDOR NAME AND NUMBER
OO39O8 . LOPEZ & LOPEZ TIRE SERVICE
ACCOUNT INVOICE PAYMENT CHECK PAYMENT
NUMBER AMOUNT DESCR]PTION INVOICE P.O.# DATE NUMBER AMOUNT
011.1045.520000 s
011.1045.520000 s
011.1045.s20000 s
011.1046.520000 s
011.1045.520000 s
011.1046.520000 s
011.1046.520000 s
011.1046.520000 s
011.1046.520000 s
011.1046.520000 s
011.1045.520000 s
321.05 Tires, Accessories & Repairs-
150.53 Tires, Accessories & Repairs-
12.00 Tires, Accessories & Repairs-
238.37 Tires, Accessories & Repairs-
34.42 Tires, Accessories & Repairs-
18.00 Tires, Accessories & Repairs-
15.00 Tires, Accessories & Repairs-
596.55 Tires, Accessories & Repairs-
20.00 Tires, Accessories & Repairs-
15.00 Tires, Accessories & Repairs-
60.23 Tires, Accessories & Repairs-
2207L
22090
22724
22143
22230
22262
22296
22300
22303
22330
22342
011.0013875
011.0013875
011.0013875
011.0013875
011.0013875
011.001387s
011.0013875
011.0013875
011.0013875
011.0013875
011.0013875
09/19/2019 603906 s 1,491.15
OOO121- LU.S LIGHTHOUSE, INC 011.1046.520000
011.1045.520000
011.1045.520000
011.1045.520000
011.1045.520000
-27.22 Credi?
52.74 Supplies-
20.43 Supplies"
25.79 Supplies-
97.22 Supplies-
s
s
s
5
s
1147472
tt47949
1148191
LL482IO
LL48924
011.0013909
011.0013909
011.0013909
011.0013909
011.0013909
09lt9l2oL9 503907 s 158.96
006651 - CYNTHIA MACIEL
15.00
Ptirnedt 9 /2512079 7:03:42AM
011.1031.s96s00 s 15.00 PC 832 Laws of Arrest Course 091219
09/79120t9 603908 s
Pase 31 of 37
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER 1,2019
EARTY CHECKS
. A€COU r INVOICE I j.|A!l4ENT cHEcx PAYMEI{T
VENDOR
'IAME
AI{D NUMAER UMEER AMOUI{T DE9CRIPIIO I VOICE P.O.I .] OATI I{UMBEf, AMOUI{T
004073 - MARIA MADRIGAL 011.1031.596500 S 32.35 Mental Health Decision Making
011.1031.596500 S ZO.S0 Firearms / Tactical Rifle Adv
082119
090219
o9/7s/2179 603909 s SZ.ee
003200 - MccALL's METER SALES & 020.1084.s90000 s 428.00 REPLACEMENT FLOWCOM REGTSTER, 31998
SERVICE
020.1084.590000 S 23.40 Freight
020.1084.590000 s 40.56 salesTax9.5%
011.0013988
31998 011.0013988
31998
o9/7912}t9 603910 s 492.06
001150 - MCMASTER CARR SUPPLY 055.8400.590000 S SOS.S2 Hardware Supplies-
COMPANY
99856125 055.0002743
09179/20t9 603911 s 309.32
003660 - jACKMEGoRDEN 055.9100.596500 S 31.26 scott Englneenng- Equlpment lnspedion 090419
055.9100.596500 $ 23.55 PSPS Coordination M.stiry w/ SCE 090419{2)
055.9100.595500 S 65.35 Pmject Mgmt ProfessionalEEm Prep 090419(3)
@la9l2oa9 603912 S a21.27
OOO289. VIET NGUYEN 055.9100.596500 S 45.40 Western Regional Municipal Utility 090419
o9/L9l2O!9 603913 s 4s.40
@1943 - P|UMBING & INDUSTRAL 020.1084.5200@ S 244.45 Plumbint Hardwar. & Supplies- s!22t728tn1 011.0013884
SUPPLY
020.1084.520000 s 29.40 Plumbiry Hardwarc & Supplies_ 51222692001 011.0013884
o91a912019 603914 s 269.85
Ptinted: 9 125/2079 7:03:42AM Pase 32 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER t,20t9
EARTY CHECKS
rc}{l/olG:':;:1..i..,,.,,,,,..'....PAYr,EiIT:ii;i:.j:q[cxPAYl,Er
vEI{DoR I{amE axD [uliirEi UMBER : ::::',, aMou[r Dcs$lmoal . :': :' ,.,, fircrcE . P.o,t. oarE ': :i{UMBER alrouuT
000163 - PROFORMA EXPRESS O11.1o6o.s2oooo S 95.75 food Offcial lnsPection Report" 9015502850 011.0014000
GRAPHICS
011.1060.520000 S 9.19 SalesTax9.S%9015502850
011.1060.520000 S 95.75 Official lnspection Continuation Sheets 9015602851 011.0014000
011.1050.520000 s g.r9 salesTax9.5%901s6028s1
o9lL9l2179 50391s s 211.88
003900 - SlcHARDt WATSON & 011.1024-593200 S 22.22 Re: tos AnSel.s M54 Permit Peftion 223130
GERSHON o9h9l20t9 603916 S 22.22
OO327L- ROBERTSON,S 020.1084.520000 S 824.15 Concrete
020.1084.520000 S 589.93 concrete
502080
504193
o9/L9/2O19 603917 s 1,414.08
003456 - RUSH TRUC|( CENTER OF 011.1045.520000 s 150.00 1-83554-392-1 ac pressure swrtch 3015231892 011.0013944
WHITTIER
011.1045.5200m S 280.00 &98222-312{ ac Pressure hose 3015231892 011.0013944
011-1046.520000 5 40.85 Sales lax 9.s% 3015231892
@la9l2oa9 603918 5 47O.A5
OO147O - SHAHRAM SHARIFZADEH 055.9200.596500 S 36.89 SCPPA Renewable Working Group 082819
o9/19/2Dr9 603919 s 3S.AS
OOO318 - KENT STEVENSON JR 011.1031.595500 S 25.52 Firearms / Tactical Rifle Training Adv 090219
o9lr9/2019 503920 s 2s.s2
P rirted: 9 / 25 I 2079 7:03:424M Pase 33 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER L,2Ot9
EARTY CHECKS
rccouf,T ttwotcE gaYME T OTECX PAYMETI
VE OOn It/tME AIID [UMsEl iUilOER AMOUm OCSCnImOlt lltu)lc! P.O.l ],:i.,.. D^IE _. IIUI/IBER Al!/tOlr[I
005419 - SUPERIOR Cr OF CAL OF LA 011.1031.594200 S 1,133.00 Parking Citations 07119 091119
o9l79l2}1s 503921 s 1,133.00
006132 - THY5SENmUPP ELEVATOR 055.8400.590000 S 44r.97 Elevator Se ice & Malntenance 3004578458
CORPONAT o9lt9l20t9 603922 S 443.97
OOO282 - TRI-CITY MUTUAL WATER 011.1033.550000 S 225.00 Period: 08/19
COMPANY
090119
ogltg/z}Ls 603923 s 22s.00
005710 - us Tow, rNc 011.1046.590000 S 150.00 Labortotowunitfromcityyardto 132019154014 011.0014008
0911912Ot9 503924 s 1s0.00
OOL947 - LUIS VASQUEZ 011.1031.596500 S 32.36 Mental Health Decision Making 082119
09h9/2}te 60392s s gZ.S0
000868 - RICHARD VILLEGAS 011.1031.595500 S 24.36 Firearms / Tactical Rifle Training Adv 090219
o91L912019 503925 s 24.35
TOTAL EARLY CHECKS s 253,527.11:
Prifiedi 9 l2Sl2O79 7:03:42AM Paee 34 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
ocToBER t,2Ot9
WARRANTS
VENDOR NAME AND NUMBER
002811. AREA E FIRE CHIEFS
ASSOCIATION
ACCOUNT INVOICE PAYMENT CHECI( PAYMENT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.f DATE NUMBER AMOUNT
011.1033.s96ss0 s 500.00 Annual Membership Dues- 090319
LO/OLl20L9 603927 5 500.00
OO23O8 - ASBURY ENVIRONMENTAL
SERVICES
055.8400.s90000 s 455.64 Environmental Services t50000478217
TOlOr/20t9 503928 s 455.54
006054 - BEARCOM 011.1033.s94000 s 1,581.55 SC Service Agreement 4884445
70l07/2019 603929 s 1,581.66
002556 - DEWEY PEST CONTROL 011.1048.596200
011.1048.596200
011.1048.596200
011.1048.595200
011.1048.596200
011.1049.590000
011.1049.590000
011.1049.s90000
011.1048.595200
1283s064(2)
L2907463
12907469
72907470
72907472
t2907473
12907474
t2907475
12907476
s
s
s
s
s
S
s
s
s
135.00 Pest Control Services
50.00 Pest Control Services
100.00 Pest Control Services
95.00 Pest Control Services
75.00 Pest Control Services
62.00 Pest Control Services
67.00 Pest Control Services
42.00 Pest Control Services
33.33 Pest Control Services
ro/otl2ot9 603930 s 659.33
004438 - FLEMTNG ENVTRONMENTAL, 011.1049.590000 s
tNc
550.00
Ptinted: 9 / 25 / 2079 7'.03:42 AM
650.00 Designated Operator 30 Day lnspections 15235
to/o].l2079 503931 s
PaRe 35 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocToBER 1,2019
WARRANTS ,, ACCOIII{T INVOICE PAfiEIIT CHECI( PAYI'EiII
VEI{DOf, I{Ai'E AI{D ITUMAER iIUiNBER AM(xIl(T DE9CNIPnOI{ llll,o|cl P.O.I DXIE IIUMBEN AMOUiIT
006662-CARLOSHERNANDEZ 011.1033.596700 s 400.00 Reimb.DriveroperatorlA 090519
to/o7l2otg 603932 s 400.00
000686 - IGOE & COMPANY, INC 011.1025.594200 S ZS.O0 Participation Fee 207047
t1lo]^l2oLg 503933 s 7s.00
004143 - INTERWEST CONSULTING 011.1041.595200 S 3,189.85 ProfessionalServices
GROUP, IN
527Lt
7010t/20L9 503934 s 3,189.8s
OOO185 - MSW CONSULTANTS 011.1060.595200 S 30,887.50 Consulting Services 08/19 268
LOlOtl2OTg 60393s s 30,887.s0
006612 - QUALIFIED MOBILE, INC 011.1046.590000 S 357.00 Car Wash Services 26L627
7010t/20t9 503935 s 3s7.00
006642- DEVINAREYNOLDS 011.1033.595700 S 470.95 Reimb.CSFADriverOperatorlA 090519
ro/otl2oLg 503937 s 470.9s
006371. TIREHUB, LLC 011.1045.520000 s 595.00 p23555r17 tire
011.1045.520000 S S0.S3 SalesTax9.S%
9854562 011.0014019
9854552
7O/OL/20L9 503938 s 5s1.s3
005145 - WEST-L|TE SUPPLY 011.1049.520000 s -sso.a4 credit
COMPANY, INC
011.1049.520000 S 564.98 Supplies
76944
50945C
10/0712019 503939 5 2L4.s4
Ptinted: 9 /25/2079 7:03:42AM
TOTAL WARRANTS S 4o,1o3.oo
PaRe 36 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
ocroBER 1,2019
RECAP BY FUND
FUND ETECTRONlC TOTAL EARTY CHECK TOTAT WARRANT TOTAT GRAND TOTATS
011 - GENERAL
O2O - WATER
055. LIGHT & POWER
055 - NATURAL GAS
057 - FIBER OPTIC
GRAND TOTAT
TOTAL CHECKS TO BE PRINTED 13
900,943.77 s
42,525.53
6,368,325.65
77,L40.89
4,6t8.87
134,875.89 s
25,652.75
72,tO3.44
20,895.03
0.00
39,647.36 s
0.00
455.64
0.00
0.00
7,O75,467.02
68,178.28
6,440,884.73
38,035.92
4,618.87
1,333,554.7L $253,527.LL s 40,103.00 s 7,627,184.82
P rinted: 9 I 25 I 2ol9 7:03:424M Paae 37 ot 37
s
s
City Council Agenda Item Report
Agenda Item No. COV-423-2019
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: October 1, 2019
SUBJECT
Fire Department Activity Report for the Period of August 16 through August 31, 2019
Recommendation:
A. Receive and file.
Background:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of August 16, 2019 through
August 31, 2019. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public Service
Programs and Routine Maintenance.
Fiscal Impact:
None.
ATTACHMENTS
1. Fire Department Activity Report - 08/16/19 to 08/31/19
ACTIVITY TYPE This Period Last Year This This Year
FIRE PREVENTION:Last Year To Date Period To Date
Regular Inspections (#):35 976 105 953
Re-Inspections (#):38 135 10 148
Spec. Haz. Inspections (#):2 30 3 23
Total Inspections: 75 1141 118 1124
Total Staff Hours:44 1566 162 1628
PRE-INCIDENT (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
Planning 117 1485 113 1487
District Familiarization 108 1545 108 1476
Total Hours:225 3030 221 2963
PERIODIC TEST (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
Hose Testing 0 9 0 4
Pump Testing 0 27 0 21
Total Hours: 0 36 0 25
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
August 16, 2019 to August 31, 2019
*Reduction in activity due to transitioning to electronic inspection reporting system.
0
200
400
600
800
1000
1200
Last Year To Date Period To Date
This Period Last Year This This Year
Annual Business Fire Inspections
Page 1
TRAINING (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
Firefighting 123 1691 136 1928
Hazardous Materials 40 615 45 547
Safety 138 2071 131 1965
Apparatus Operations 146 2066 133 2039
Equipment Operations 138 2032 135 2027
CPR 0 63 8 72
First Aid 27 517 61 625
Total Hours:612 9055 649 9203
PUBLIC SERVICE PROGRAMS (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
School Programs 8 64 0 28
Fire Brigades 0 11 4 16
Emergency Preparedness 7 213 16 204
Total Hours:15 288 20 248
ROUTINE MAINTENANCE (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
Station 128 1890 131 2002
Apparatus 140 1915 130 1986
Equipment 139 1955 136 2022
Total Hours:407 5760 397 6010
Personnel Activity Total By Hours:1303 19735 1449 20077
136
45
131
133
135
8
61
649
Fire Training Hours
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Page 2
:Fireactivity
MAJOR INCIDENT TYPE # INCIDENTS
Fires 8
Rescue & Emergency Medical Service 35
Hazardous Condition (No Fire)4
Service Call 4
Good Intent Call 3
False Alarm & False Call 17
TOTAL 71
Emergency Activity: August 16, 2019 to August 31, 2019
% of TOTAL
11.27%
49.30%
5.63%
5.63%
4.23%
23.94%
100.00%
Page 3
MAJOR INCIDENT TYPE # INCIDENTS
Fires 77
Overpressure rupture, explosion, overheat - no fire 6
Rescue & Emergency Medical Service 523
Hazardous Condition (No Fire)34
Service Call 44
Good Intent Call 111
False Alarm & False Call 355
Severe Weather & Natural Disaster 1
Special Incident Type 4
TOTAL 1155 100.00%
3.81%
9.61%
30.74%
0.09%
0.35%
% of TOTAL
6.67%
0.52%
45.28%
2.94%
Emergency Activity: January 1, 2019 to August 31, 2019
Page 4
City Council Agenda Item Report
Agenda Item No. COV-396-2019
Submitted by: Lisette Grizzelle
Submitting Department: Human Resources
Meeting Date: October 1, 2019
SUBJECT
Amended Building and Planning Manager Job Description
Recommendation:
A. Find that approval of the attached job description revision in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect
physical changes in the environment and therefore does not constitute a “project” as defined by CEQA Guidelines
Section 15378; and
B. Approve amended Building and Planning Manager Job Description to more accurately reflect the duties,
responsibilities and requirements of this position effective October 1, 2019.
Background:
As part of the Public Works restructure review and succession planning, Public Works and Human Resources have
conducted a review of this job description and staff is recommending City Council approval of this revised job
description.
Revised Job Description
Revisions to the existing job description for Building and Planning Manager are being recommended to include changes
to the duties, minimum qualifications and certifications to more accurately reflect the current needs of the Department, as
well as to assist in succession planning for the Building and Planning Division.
Fiscal Impact:
There is no additional fiscal impact on the current operating budget as a result of this recommended action.
ATTACHMENTS
1. Amended Building and Planning Manager Job Description
Building and Planning Manager Vernon CA 1 of 4
JOB DESCRIPTION
Building and Planning Manager
Date Prepared:
Date Revised:
March, 2017
August, 2019
Class Code: 7205
SUMMARY: Under limited supervision, plans, organizes, reviews and directs the activities of the building,
planning, zoning, and plan review activities for the City; provides highly responsible administrative and
technical staff assistance; supervises and evaluates designated staff; and ensures proper coordination with
other divisions and sections in the Public Works Department.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
Supervises and coordinates planning projects; provides professional planning services to achieve
structured and organized growth and development in the City in compliance with all regulatory
requirements; assures project plans, policies and procedures are in conformance to City General Plan,
and in compliance with local, state and Federal codes and regulations.
Supervises Building Division Inspectors, Plans Examiners and Build Permit Technicians and trains, and
evaluates and these employees.
Conducts inspections and performs quality control review of inspections by others.
Oversees the review of building plans, calculations, and specifications for proposed structures. Performs
more difficult technically complex plan checks.
Resolves interpretation issues for inspectors and plans examiners for buildings under construction and
existing buildings for compliance with the adopted Plumbing, Mechanical, Building and Electrical Codes.
Evaluates and recommends modifications to the codes.
Oversees Code Enforcement.
Reviews plans and technical documents for compliance with City regulations and ordinances; provides
professional evaluations and reports as appropriate; produces professional quality staff reports,
presentations and recommendations on planning issues; develops solutions to planning issues, and
resolves conflicts; assists in the development of ordinances and regulations as appropriate.
Reviews and evaluates development proposals, development designs, applications, planning and zoning
changes, variance requests, technical documents and special permits for compliance with City standards
and regulatory requirements; reviews development plans with residents, developers and builders;
develops recommendations, and summarizes all issues for presentation to the City Council and Planning
Commission.
Answers inquiries and assists the public and other agencies in matters relating to planning, zoning and
permit review, and other City standards and regulations; provides information and recommendations
within scope of authority.
Manages special projects as assigned; researches planning issues and regulations, and provides data on
land use issues and related subjects as requested.
Participates in meetings with government officials and community groups; provides information to the
Planning Commission, City Manager, City Council and other City departments as needed; coordinates
Building and Planning Manager Vernon CA 2 of 4
with various regional government organizations, community groups, and state and Federal agencies;
attends public meetings and presents information as needed. on regional planning and zoning issues.
Resolves field and office problems or conflicts regarding the application or interpretation of codes and
regulations enforced by the section.
Establishes and monitors sectional operating policies and procedures to enhance and improve the quality
of the services provided by the section.
Directs and participates in the development and implementation of goals, objectives and priorities of the
section.
Implements and monitors the established Internal Control procedures of the City, division and/or section.
Prepares and monitors division section budget.
Collects, analyzes and interprets data for purposes of special studies and reports.
Prepares and presents formal reports for submittal to the Director of Public Works, the City Manager, and
the City Council.
Implements various computer based systems and programs designed to enhance the efficiency and
effectiveness of the section.
Selects, develops and coaches subordinates and assigns and supervises the work performed by the Section
staff.
Plans, coordinates and reviews the work of the designated staff and customer service functions of the
section.
Reviews and evaluates employees’ job performance and recommends appropriate personnel action.
Develops and institutes training programs as part of an ongoing employee development program.
Coordinates closely with other City divisions, particularly Fire, and Engineering, Public Service and
Development Services.
Meets with developers, contractors and/or property owners to assist them with the development process as
it pertains to zoning, planning and land use.
Supervises subordinate staff; sets work priorities; creates work schedules.
Completes special and ongoing projects and tasks as assigned.
Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s Degree in City or Regional Planning, Engineering, Architecture, Construction Management or a
closely related field; AND six years increasingly responsible experience in the municipal planningin building
plans examination and construction inspection, including three years of supervisor experience in municipal
planning building plans examination and construction inspection.
Master’s Degree in Engineering, Planning Architecture, Construction Management or related field is highly
desirable.
Knowledge of:
City organization, operations, policies, and procedures.
Quality assurance and quality control practices.
City land use and development regulations, planning concepts and principles.
Principles of land use planning.
City General Plan and zoning codes.
City, county, state and Federal laws, codes and regulations pertaining to community planning, including
California Environmental Quality Act (CEQA) and Subdivision Map Act.
Nomenclature, symbols, methods, practices, techniques, and GIS computer software used in planning,
drafting, mapping, and statistical analysis.
Safety issues and liability reduction.
Building and Planning Manager Vernon CA 3 of 4
Principles, practices and methods used in various building construction areas, including structural,
plumbing, electrical and mechanical.
Basic principles of structural design, engineering mathematics and soil engineering.
Applicable regulatory codes and laws and operation of, planning, building and code enforcement
specifically in an industrial setting.
Occupational hazards and standard safety procedures.
Principles and practices of effective employee supervision.
Principles and practices of regulatory management.
Principles and practices of project management and contract administration.
Principles and practices of strategic planning and administrative management.
Applicable California planning and building laws and regulations.
Customer service standards and protocols.
Skill in:
Directing the work of subordinate staff.
Understanding and interpreting land use regulations, zoning enforcement, building codes and state and
Federal laws.
Presenting and defending planning information in public meetings;
Maintaining accurate and interrelated technical records.
Organizing, evaluating, analyzing and presenting data and information.
Checking designs, details, estimates, plans, and specifications of planning projects.
Defining problems, establishing facts and drawing valid conclusions.
Managing situations requiring diplomacy, fairness, firmness and sound judgment.
Interpreting and applying City, state and federal policies, laws and regulations.
Making appropriate decisions while ensuring compliance with City goals and objectives.
Building effective teams and providing efficient customer services.
Understanding and negotiating complex technical agreements with external agencies.
Formulating and presenting policy recommendations.
Investigating, analyzing and resolving complex and sensitive issues and complaints.
Responding to emergency and problem situations effectively.
Communicating effectively verbally and in writing.
Dealing tactfully and courteously with the public.
Interpret and enforce all applicable codes laws, regulations and policies.
Establishing and maintaining cooperative working relationships with Director of Public Works, City
Administrator, City Council, commissioners, managers, supervisors, staff, contractors, suppliers,
developers, businesses, external public agencies and the general public.
Operating a personal computer and various software applications.
LICENSE AND CERTIFICATION REQUIREMENTS:
Possession of a valid State of California Class C driver’s license.
Ability to obtain American Institute of Certified Planners (AICP) certificate within one year from hire date.
Possession of a Chief Registration as a Certified Building Official certification.
Possession of a Plans Examiner certification.
Possession of a Commercial Building Inspector certification within one year from hire date.
Possession of a Commercial Electrical Inspector certification within one year from hire date.
Possession of a Commercial Plumbing Inspector certification within one year from hire date.
Possession of a Commercial Mechanical Inspector certification within one year from hire date.
Building and Planning Manager Vernon CA 4 of 4
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed primarily both in an office environment with some exposure and in to an outdoor work
environment. May be required to work in trenches. May be exposed to dangerous machinery. May be
required to climb ladders. Outdoor environment may involve exposure to loud noise levels, perform on-site
field inspections including exertion of a moderate amount of physical effort to stoop, crouch, climb and lift in
performance of assigned duties; ability to work around building materials in a safe manner; may be subject to
uncomfortable working conditions including exposure to dust, noise, heat or coldand extreme weather
conditions.
City Council Agenda Item Report
Agenda Item No. COV-429-2019
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: October 1, 2019
SUBJECT
Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Agreement
Recommendation:
A. Find that the approval of the proposed agreement is exempt from California Environmental Quality Act (“CEQA”)
review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Approve an agreement between the City of Vernon and the Office of Traffic Safety, in substantially the same form
as submitted herewith, for a one (1) year term; and
C. Authorize the City Administrator, Police Chief, and Police Sergeant to execute an agreement between the City of
Vernon and the Office of Traffic Safety for participation in the Selective Traffic Enforcement Program (STEP) with an
effective date of October 1, 2019.
Background:
The Vernon Police Department (VPD) has been granted a grant through the Office of Traffic Safety to participate in a
Selective Traffic Enforcement Program (STEP). The goals of the program include the following: reduce the number of
persons killed and/or injured in traffic collisions; reduce the number of persons killed and/or injured in DUI related
collisions; and raise public awareness about DUI enforcement activities in the Los Angeles County region.
In order to accomplish the goals of the program, participating agencies will be required to take part in various
enforcement activities which include saturation patrol details, motorcycle safety enforcement, distracted driving
enforcement, pedestrian and bicycle enforcement, and DUI checkpoints.
VPD staff will coordinate enforcement activities as required on an overtime basis. The VPD will receive reimbursement
for a majority of the overtime related costs (benefits calculated at 1.45%). The VPD has participated in this program
for a number of years and has been successful attaining the goals specified.
To participate in the program, law enforcement agencies are required to sign an agreement to receive reimbursement for
personnel overtime costs. Reimbursements will be made within 90 days of receipt of an invoice, activity log, and
quarterly traffic collision reports. The term of this agreement shall remain in effect until September 30, 2020.
Legal staff has reviewed and approved the proposed agreement as to form.
Fiscal Impact:
There are sufficient overtime funds in the FY2019-2020 VPD budget for participation in STEP. The projected
overtime reimbursement for VPD's annual participation is approximately $45,000.00.
ATTACHMENTS
1. STEP Grant Agreement with the Office of Public Safety
9/9/2019 8:48:24 PM Page 1 of 15
State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT20136
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS INFORMATION
NAME: Carolyn Vu DUNS #: 060883022
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758 REGISTERED ADDRESS: 4305 S. Santa Fe Avenue
CITY:Vernon ZIP+4:90058-1714
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
Vernon
4. AGENCY UNIT TO ADMINISTER GRANT From: 10/01/2019
Vernon Police Department To: 09/30/2020
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving
alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement,
enforcement operations focusing on primary collision factors, distracted driving, night-time seat belt enforcement,
special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high
number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media
attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $45,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure
Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)
Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)
Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF AGENCY
NAME: Gustavo Herrera PHONE: (323) 587-5171 NAME: Carlos Fandino PHONE: (323) 583-8811
TITLE: Sergeant FAX: TITLE: City Administrator FAX: 323-826-1438
ADDRESS: 4305 Santa Fe Ave
Vernon, CA 90058
ADDRESS: 4305 S. Santa Fe Avenue
Vernon, CA 90058-1714
EMAIL: gherrera@covpd.org EMAIL: cfandino@ci.vernon.ca.us
(Signature) (Date) (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Anthony Miranda PHONE: (323) 583-8811
ext 114
NAME: Randy Weissman PHONE: (916) 509-3030
TITLE: Chief of Police FAX: TITLE: Acting Director FAX: (916) 509-3055
ADDRESS: 4305 Santa Fe Ave
Vernon, CA 90058
ADDRESS: 2208 Kausen Drive Suite 300
Elk Grove, CA 95758
EMAIL: amiranda@covpd.org EMAIL: randy.weissman@ots.ca.gov
(Signature) (Date) (Signature) (Date)
9/9/2019 8:48:24 PM Page 2 of 15
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
164 AL-20 20.608 0521-0890-101 2019 2019 BA/19 $30,000.00
402PT-20 20.600 0521-0890-101 2019 2019 BA/19 $15,000.00
AGREEMENT
TOTAL $45,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for
the current budget year are available for the period and purpose of the
expenditure stated above.
$45,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE
SIGNED
TOTAL AMOUNT ENCUMBERED TO DATE
$45,000.00
9/9/2019 8:48:24 PM Page 3 of 15
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT20136
1. PROBLEM STATEMENT
With the STEP Grant awarded to the City of Vernon, our target population for enforcement efforts would be DUI
drivers, as well as those who commit other violations (speed, distracted driving, turning/yielding violations, etc.) that
may contribute to traffic collisions. Our mission would continue to be simple in concept: continue to educate the public
about the dangers and consequences of DUI drivers, and reduce traffic collisions and in doing so, reduce injuries and
deaths associated to such collisions.
The City of Vernon Public Works Traffic Engineering Division conducted a Traffic Collision Review Report in 2014.
Included in the report are the most frequent locations of traffic collisions and a list of the top primary collision factors.
Current statistics (refer to Traffic Data Summary below) from 2016-2018 indicate the top primary collision factors
have remained the same.
In examining the OTS Collision Rankings for 2016, we have also identified the below problem areas that we recognize
and need to be addressed. As a part of the Group G, the City of Vernon had the following rankings:
Total Fatal and Injury: 2/12
Alcohol Involved: 2/12
Had Been Drinking Driver < 21: 1/12
Had Been Drinking Driver 21-34: 2/12
Motorcycles: 3/12
Pedestrians: 1/12
Bicyclists: 1/12
Composite: 1/12
Speed Related: 5/12
Nighttime (9pm-2:59am): 2/12
Hit and Run: 3/12
With the assistance and activities a STEP grant offers our department, we will strive to reduce traffic collisions,
therefore reducing injuries and deaths associated with traffic collisions.
Our target population is not just limited to “infraction violators” and/or “DUI suspects.” The Vernon Police Department
sincerely wants our entire community to know that traffic safety is a major priority to us. That one of the reasons why
the Press Release during the cycle of a grant is so important, because it communicates to the public that there is an
emphasis and priority on traffic safety in our city. We intend to continue to drive home this message, through
educational handouts at checkpoints and/or during routine public contacts.
The following is a traffic data summary, including 2018 statistics:
- 1 fatal collision with 1 victim (Same as 2016, 2 less than 2017).
- 181 injury collisions with 231 victims (21 more collisions than 2016, and 14 more than 2017).
- 8 alcohol involved collisions with injuries (4 more than 2016, and 1 more than 2017), with no fatalities.
- 5 pedestrians were injured in collisions (2 less than 2017), with no fatalities.
- 10 bicyclists were injured in collisions (6 less than 2017), with no fatalities.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic collisions.
2. Reduce the number of persons injured in traffic collisions.
3. Reduce the number of pedestrians killed in traffic collisions.
4. Reduce the number of pedestrians injured in traffic collisions.
5. Reduce the number of bicyclists killed in traffic collisions.
6. Reduce the number of bicyclists injured in traffic collisions.
7. Reduce the number of persons killed in alcohol-involved collisions.
8. Reduce the number of persons injured in alcohol-involved collisions.
9/9/2019 8:48:24 PM Page 4 of 15
9. Reduce the number of persons killed in drug-involved collisions.
10. Reduce the number of persons injured in drug-involved collisions.
11. Reduce the number of persons killed in alcohol/drug combo-involved collisions.
12. Reduce the number of persons injured in alcohol/drug combo-involved collisions.
13. Reduce the number of motorcyclists killed in traffic collisions.
14. Reduce the number of motorcyclists injured in traffic collisions.
15. Reduce hit & run fatal collisions.
16. Reduce hit & run injury collisions.
17. Reduce nighttime (2100 - 0259 hours) fatal collisions.
18. Reduce nighttime (2100 - 0259 hours) injury collisions.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off
press releases and media advisories, alerts, and materials must be emailed to the OTS
Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for
approval 14 days prior to the issuance date of the release.
1
2. Participate and report data (as required) in the following campaigns, National Walk to
School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization, National
Distracted Driving Awareness Month, National Motorcycle Safety Month, National
Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA Summer
Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety
Month.
10
3. Develop (by December 31) and/or maintain a “ HOT Sheet” program to notify patrol and
traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or
revoked license as a result of DUI convictions. Updated HOT sheets should be distributed
to patrol and traffic officers monthly.
12
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing
(SFST) (minimum 16 hours) POST-certified training.
2
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
Enforcement (ARIDE) 16 hour POST-certified training.
2
6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during
the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the
overall deterrent effect and promote high visibility, it is recommended the grantee issue an
advance press release and conduct social media activity for each checkpoint. For
combination DUI/DL checkpoints, departments should issue press releases that mention
DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should
read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre-approval will
OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint
screeners should be DRE- or ARIDE-trained.
2
7. Conduct DUI Saturation Patrol operation(s). 9
8. Conduct Traffic Enforcement operation(s), including but not limited to, primary collision
factor violations.
12
9. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during
events with a high number of motorcycle incidents or collisions resulting from unsafe
speed, DUI, following too closely, unsafe lane changes, improper turning, and other
primary collision factor violations by motorcyclists and other drivers.
4
10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or
during events with a high number of pedestrian and/or bicycle collisions resulting from
violations made by pedestrians, bicyclists, and drivers.
3
11. Conduct Traffic Safety educational presentation(s) with an effort to reach community
members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed,
bicycle and pedestrian safety, seat belts and child passenger safety.
1
3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)
The Vernon Police Department will develop operational plans to implement the “best practice” strategies
outlined in the objectives section.
All training needed to implement the program should be conducted this quarter.
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All grant related purchases needed to implement the program should be made this quarter.
In order to develop/maintain the “Hot Sheets,” research will be conducted to identify the “worst of the
worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot
Sheets may include the driver’s name, last known address, DOB, description, current license status, and the
number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and
patrol officers at least monthly.
Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision
locations.Media Requirements
Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October
1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off
press releases and any related media advisories, alerts, and materials must be emailed for approval to the
OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, 14 days prior to
the issuance date of the release.
B. Phase 2 – Program Operations (Throughout Grant Year)
The Vernon Police Department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.Media Requirements
Send all grant-related activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator. The
following requirements are for grant-related activities and are different from those regarding any grant
kick-off release or announcement.
If an OTS-supplied, template-based press release is used, there is no need for pre-approval,
however, the OTS PIO and Coordinator should be copied when at the same time as the release is
distributed to the press.
If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be
sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release
distribution date, but should be no less than 5 working days prior to the release distribution date.
Press releases reporting the immediate and time-valued results of grant activities such as
enforcement operations are exempt from the recommended advance approval process, but still
should be copied to the OTS PIO and Coordinator when the release is distributed to the press.
Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media
coverage and to report the results.
Use the following standard language in all press, media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
Safety Administration.
Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short
description of any significant grant-related traffic safety event or program so OTS has sufficient notice to
arrange for attendance and/or participation in the event.
Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
graphics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days
prior to the production or duplication.
Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for
specifics and format-appropriate logos.
Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for
consultation when deviation from any of the above requirements might be contemplated
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
Invoice Claims (due January 30, April 30, July 30, and October 30)
Quarterly Performance Reports (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
Provide a brief list of activity conducted, procurement of grant-funded items, and significant media
activities. Include status of grant-funded personnel, status of contracts, challenges, or special
accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
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4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the
fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s
accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives
were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant
conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT20136
FUND NUMBER CATALOG NUMBER
(CFDA)
FUND DESCRIPTION TOTAL AMOUNT
164 AL-20 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$30,000.00
402PT-20 20.600 State and Community Highway
Safety
$15,000.00
COST CATEGORY CFDA TOTAL COST
TO GRANT
A. PERSONNEL COSTS
Straight time
$0.00
Overtime
DUI/DL Checkpoints 20.608 $15,600.00
DUI Saturation Patrols 20.608 $12,600.00
Benefits OT @ 1.45% 20.608 $409.00
Traffic Enforcement 20.600 $8,400.00
Motorcycle Safety 20.600 $2,800.00
Pedestrian and Bicycle Enforcement 20.600 $2,100.00
Benefits OT @ 1.45% 20.600 $193.00
Category Sub-Total $42,102.00
B. TRAVEL EXPENSES
In State Travel 20.600 $1,507.00
$0.00
Category Sub-Total $1,507.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 20.608 $1,391.00
Category Sub-Total $1,391.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $45,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT20136
BUDGET NARRATIVE
PERSONNEL COSTS QUANTITY
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
2
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
9
Benefits OT @ 1.45% - Overtime Benefits at 1.45%
1
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
12
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
4
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations
conducted by appropriate department personnel.
3
Benefits OT @ 1.45% - Overtime Benefits at 1.45%
1
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. Anticipated travel may include (enter other known conferences or required
events). All conferences, seminars or training not specifically identified in the Budget Narrative must
be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be
claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
1
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies - on-scene supplies needed to conduct sobriety checkpoints. Costs may
include 28” traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests
(maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective
banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti-fatigue mats, and
canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages
will not be reimbursed.
1
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
Program Income default statement:
There will be no program income generated from this grant.
Enforcement Grant Quota Disclaimer:
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives
here under.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT20136
CERTIFICATIONS AND ASSURANCES
HIGHWAY SAFETY GRANTS
(23 U.S.C. CHAPTER 4 AND SEC. 1906, PUB. L. 109-59, AS AMENDED)
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high-risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the
Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include,
but are not limited to, the following:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1300—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the
basis of race, color, national origin) and 49 CFR part 21;
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on
the basis of disability) and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis
of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title
VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation
Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or
activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are
Federally-funded or not);
Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the
basis of disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing) and 49 CFR parts
37 and 38;
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Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations (prevents discrimination against minority populations by discouraging programs, policies,
and activities with disproportionately high and adverse human health or environmental effects on minority and
low-income populations); and
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards
against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by
ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to
programs (70 FR 74087-74100).
The State highway safety agency—
Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color,
national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by
Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally-assisted;
Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non-Discrimination Authorities identified in this Assurance;
Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all
applicable provisions of law or regulation governing US DOT’s or NHTSA’s access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non-Discrimination Authorities and this Assurance;
Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
“During the performance of this contract/funding agreement, the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to
time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in appendix B of 49 CFR part 2l and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in
this contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to
withholding payments to the contractor/funding
recipient under the contract/agreement until the contractor/funding recipient complies; and/or
cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and
in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this
program.
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POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all
sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than
$100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one
exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
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2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in connection with
the department or agency's determination whether to enter into this transaction. However, failure of the prospective
primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or
debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or
agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency entering into
this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled
“Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency
entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations
for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any
prospective lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal government, the department or
agency may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier
Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
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(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal
or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State
or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal government, the department or agency with
which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted
or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
“Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction," without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants
to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any
prospective lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website (https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.
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9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to
other remedies available to the Federal government, the department or agency with which this transaction originated may
pursue available remedies,
including suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating
in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items
using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and
manufactured products produced in the United States, unless the Secretary of Transportation determines that such
domestically produced items would be inconsistent with the public interest, that such materials are not reasonably
available and of a satisfactory quality, or
that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In
order to use Federal funds to purchase foreign produced items, the State must submit a
waiver request that provides an adequate basis and justification for approval by the Secretary of
Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that specifically target motorcyclists.
LAW ENFORCEMENT AGENCIES
All subrecipient law enforcement agencies shall comply with California law regarding profiling. Penal Code section
13519.4, subdivision (e), defines “racial profiling” as the “practice of detaining a suspect based on a broad set of criteria
which casts suspicion on an entire class of people without any individualized suspicion of the particular person being
stopped.” Then, subdivision (f) of that section goes on to provide, “A law enforcement officer shall not engage in racial
profiling.”
City Council Agenda Item Report
Agenda Item No. COV-422-2019
Submitted by: Danita Robertson
Submitting Department: Police Department
Meeting Date: October 1, 2019
SUBJECT
Vernon Police Department Activity Log and Statistical Summary for the period of August 16 through August 31, 2019
Recommendation:
A. Receive and file.
Background:
The Vernon Police Department's activity report consists of activity during the specified reporting period, including a
summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded
vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed.
Fiscal Impact:
None.
ATTACHMENTS
1. Police Department Activity Report - 08/16/19 to 08/31/19
Type VERNON POLICE DEPARTMENTDepartment Activity ReportJurisdiction:First Date:Last Date:08/16/201908/31/2019DepartmentAll Units Primary UnitVERNONDescriptionComplaintVPD10-6OFFICER IS 10-6 C7,961,962,10-10, WASH, EQUIPMENT,ETC16915510-96C10-96 CHARLES (CITY HALL SECURITY CHECK)2210-96HPICK UP THE JAIL PAPER WORK FROM HP JAIL2210-96M10-96 MARY (MAIL DETAIL)87140SUPPLEMENTAL REPORT6520002NON-INJURY HIT AND RUN6320002RNON-INJURY HIT AND RUN REPORT96215CARJACKING11242RBATTERY REPORT52245RASSAULT WITH A DEADLY WEAPON REPORT31246SHOOTING AT AN OCCUPIED DWELLING OR VEHICLE61246RSHOOTING AT AN OCCUPIED DWELLING OR VEHICLE REPORT11314INDECENT EXPOSURE21415DISTURBING THE PEACE145417BRANDISHING A WEAPON92417RBRANDISHING A WEAPON REPORT41422TERRORIST THREATS51422RTERRORIST THREATS REPORT31459AAUDIBLE BURGLARY ALARM15584459RBURGLARY REPORT126459SSILENT BURGLARY ALARM42459VRBURGLARY TO A VEHICLE REPORT21476RFRAUD REPORT43484RPETTY THEFT REPORT84487GRAND THEFT41487RGRAND THEFT REPORT117503EMBEZZLEMENT21586PARKING PROBLEM2825586EPARKING ENFORCEMENT22594VANDALISM72594RVANDALISM REPORT1911602TRESPASS40131Page of 309/02/2019 00:11:47
Type VERNON POLICE DEPARTMENTDepartment Activity ReportJurisdiction:First Date:Last Date:08/16/201908/31/2019DepartmentAll Units Primary UnitVERNONDescriptionComplaintVPD901TINJURY TRAFFIC COLLISION207902TNON-INJURY TRAFFIC COLLISION5226902TRNON-INJURY TRAFFIC COLLISION REPORT53909CTRAFFIC CONTROL11909ETRAFFIC ENFORCEMENT11909TTRAFFIC HAZARD22911ACONTACT THE REPORTING PARTY96917AABANDONED VEHICLE65920PRLOST PROPERTY REPORT11925SUSPICIOUS CIRCUMSTANCES4420A459RATTEMPT BURGLARY REPORT22AGTARATTEMPT GRAND THEFT AUTO REPORT11ASTVFDASSIST VERNON FIRE DEPARTMENT2414BARCKBAR CHECK41BOSIGBROKEN SIGNAL OR LIGHT11BOVEHBROKEN DOWN VEHICLE2116CITCKCITATION CHECK44CODE5SURVEILLANCE/STAKE-OUT22COPCOP DETAIL65DEMOSTRADEMONSTRATION44DETDETECTIVE INVESTIGATION226DETAILDETAIL93DPTASTDEPARTMENTAL ASSIST11DUIDRIVING UNDER THE INFLUENCE31DUI CKPTDUI CHECK POINT11DUITRAFFICDUI CHECK POINT TRAFFIC118FILINGOFFICER IS 10-6 REPORT WRITING108107FOUNDFOUND PROPERTY REPORT33FUFOLLOW UP1412GTARGRAND THEFT AUTO REPORT43HBCHAILED BY A CITIZEN11ID THEFTIDENTITY THEFT112Page of 309/02/2019 00:11:47
Type VERNON POLICE DEPARTMENTDepartment Activity ReportJurisdiction:First Date:Last Date:08/16/201908/31/2019DepartmentAll Units Primary UnitVERNONDescriptionComplaintVPDILLDPGILLEGAL DUMPING83LOCATELOCATED VERNON STOLEN VEHICLE22LOJACKLOJACK HIT22LPRLICENSE PLATE READER32MISPLOCATELOCATED MISSING PERSON REPORT11PAPDPUBLIC ASSIST-POLICE158PATCKPATROL CHECK175143PATROL MEMOPATROL MEMO11PEDCKPEDESTRIAN CHECK7442PLATELOST OR STOLEN PLATES REPORT11PRSTRANPRISONER TRANSPORTED1414RECRECOVERED STOLEN VEHICLE175RECKLESS DRVRECKLESS DRIVING (23103)33REPOREPOSSESSION11ROADRAGEROAD RAGE41RRRAIL ROAD PROBLEM33SPEEDSPEED CONTEST OR SPEEDING (23109)41SRMETSRMET DETAIL3735TRAFFIC STOPTRAFFIC STOP236187VCKVEHICLE CHECK10082VEH RELEASEVEHICLE RELEASE66VMCVIOVERNON MUNICIPAL CODE VIOLATION32WARRANTWARRANT ARREST11WELCKWELFARE CHECK2210Department: 16741184Overall: 167411843Page of 309/02/2019 00:11:47
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/16/201908/16/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190816466DOWNEY RD // EXCHANGE AV, VERNON902TT-MOBILE (877) 653-791104:53:4808/16/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191297CA0197300VPDOURIQUE,CARLOS*41E04:55:01 04:55:2905:20:4004:57:24VPDCORTEZ,JUSTIN40W04:56:3605:20:3504:56:35201908164692051 E 55TH, VERNON594RLAFAYETTE TEXTILE05:18:5608/16/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191298CA0197300VPDCORTEZ,JUSTIN*40W05:20:55 05:20:5606:12:5805:26:2020190816498BANDINI BL // DOWNEY RD, VERNONPEDCK14:58:2708/16/20191015RPTDepartmentOCA NumberRMS JurisVPDCR20191299CA0197300VPDCERDA,EUGENIO*4116:24:3314:58:27VPDESCOBEDO,ALEXY32E15:38:0115:13:42201908165164100 BANDINI BL, VERNON901TT-MOBILE (877) 653-791119:42:0808/16/2019RPTORDepartmentOCA NumberRMS JurisVPDCR20191300CA0197300VPDOURIQUE,CARLOS*31W19:43:57 19:43:5920:12:1119:48:58VPDCORTEZ,JUSTIN2519:54:5620:30:4520:02:13VPDLUCAS,JASON26E20:30:4519:59:00* Denotes Primary Unit1Page of 108/17/201904:03:52
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/17/201908/17/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene2019081653848TH // SANTA FE, VERNONTRAFFIC STOP01:09:5008/17/2019RPT1015DepartmentOCA NumberRMS JurisVPD CR20191301 CA0197300VPDOURIQUE,CARLOS*31W03:15:4601:09:50VPDLUCAS,JASON26E01:12:4402:02:5801:18:2420190816553FLORENCE // STATE, HUNTINGTON PARK902TRHPPD09:43:4708/17/2019CITERPTDepartmentOCA NumberRMS JurisVPD CR20191302 CA0197300VPDNEWTON,TODD*32E09:45:02 09:45:0409:45:38VPDCAM,PATRICK25W09:45:3310:29:1909:48:44201908165612111 E 51ST, VERNON487TORO FOODS11:43:0008/17/20191015RPTDepartmentOCA NumberRMS JurisVPD CR20191303 CA0197300VPDNEWTON,TODD*32E11:47:40 11:47:4112:48:0711:50:13VPDCAM,PATRICK25W12:03:3512:46:51 13:51:2912:06:01VPDCERDA,EUGENIO/MANNINO,NICHOLAS4112:50:4611:59:09VPDSANTOS,DANIELS212:50:4811:50:3220190816563SAINT CHARLES // 45TH, VERNON594RSOLEDAD MUNOZ12:45:1608/17/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191304 CA0197300VPDNEWTON,TODD*32E12:48:0913:17:0612:51:06201908165725800 S BOYLE AV, VERNON920PRNORTON PACKING15:11:4708/17/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191305 CA0197300VPDCERDA,EUGENIO/MANNINO,NICHOLAS*4115:12:5216:10:3915:12:5320190816597E 49TH // SANTA FE AV, VERNON20002R22:22:0808/17/2019RPTVSVRECDepartmentOCA NumberRMS JurisVPD CR20191306 CA01973001Page of 208/18/201906:20:49
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/17/201908/17/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190816597E 49TH // SANTA FE AV, VERNON20002R22:22:0808/17/2019RPTVSVRECDepartmentOCA NumberRMS JurisVPDCR20191306CA0197300VPDGODOY,RAYMOND*38W00:14:1522:22:08VPDLUCAS,JASON3123:29:0622:40:17VPDCORTEZ,JUSTIN32E22:22:1922:51:3822:22:5520190816599S 2ND // 57TH, VERNONASTVFDT-MOBILE (877) 653-791123:28:1308/17/2019RPTVSDepartmentOCA NumberRMS JurisVPDCR20191307CA0197300VPDLUCAS,JASON*3123:29:0700:12:5423:31:33VPDCORTEZ,JUSTIN32E01:21:5523:31:38VPDCHAVEZ,JERRY,JRS100:26:5000:16:24* Denotes Primary Unit2Page of 208/18/201906:20:49
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/18/201908/18/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908166004950 S SANTA FE AV, VERNON594RT-MOBILE (877) 653-791100:10:3508/18/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191308CA0197300VPDLUCAS,JASON*3100:12:5603:04:2200:16:19VPDGODOY,RAYMOND38W00:14:1503:39:3100:16:17VPDCHAVEZ,JERRY,JRS101:36:2400:58:47201908166184210 CHARTER AV, VERNON594RUNK09:42:4108/18/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191309CA0197300VPDCERDA,EUGENIO/MANNINO,NICHOLAS*4110:09:5609:42:44201908166363031 E VERNON AV, VERNON20002RAMPM15:34:4408/18/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191310CA0197300VPDCERDA,PAUL,JR*32W15:36:32 15:36:3216:04:4215:41:1320190816646DOWNEY RD // FRUITLAND AV, VERNONBOVEH21:00:0808/18/2019VSRPTDepartmentOCA NumberRMS JurisVPDCR20191311CA0197300VPDVILLEGAS,RICHARD*41W21:31:1721:00:08VPDGODOY,RAYMOND38E21:50:4021:00:11* Denotes Primary Unit1Page of 108/19/201905:17:20
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/19/201908/19/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908166674950 S SANTA FE AV, VERNON140CRYSTAL ART GALLERY06:09:5508/19/2019SUPVPDGODOY,RAYMOND*38E06:13:4207:00:2706:20:41201908166794770 E 48TH, VERNON459RFIDELITY DESIGN HOUSE08:48:2908/19/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191312 CA0197300VPDHERNANDEZ,MIGUEL,JR*25E08:49:57 08:49:5813:37:1608:55:01201908166904833 FRUITLAND AV, VERNON422RPREMIER MEATS11:07:4708/19/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191313 CA0197300VPDMARTINEZ,GABRIEL*S511:12:06 11:12:0711:12:14VPDHERNANDEZ,MIGUEL,JR25E11:29:0811:51:0311:37:20VPDCERDA,PAUL,JR31E11:12:18 11:12:1811:51:0311:23:0020190816696HAWTHORNE AV // VERNON AV, VERNONAGTARJACOB12:04:3108/19/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191314 CA0197300VPDVALENZUELA,FERNANDO*26W12:05:0612:24:4312:08:4520190816725E 50TH // BOYLE AV, VERNON901TUNK19:16:1408/19/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191315 CA0197300VPD*38W19:18:3621:04:5919:19:16VPDGODOY,RAYMOND20E19:42:0019:57:2319:54:1420190816727BENSON // STATE, VERNONDPTASTHPPD PACHECO19:27:2208/19/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191316 CA0197300VPDSWINFORD,PHILLIP/FINO,MARCUS*31E19:29:3020:29:1719:39:14201908167281Page of 209/10/201907:52:35
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/19/201908/19/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908167284305 S SANTA FE AV, VERNONMISPLOCATECITY OF VERNON POLICE19:51:1608/19/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191317CA0197300VPD*41W22:24:3519:53:32201908167334833 FRUITLAND AV, VERNONFU21:55:0608/19/2019SUPVPDMADRIGAL,MARIA/MADRIGAL,ALFONSO*38W21:55:0623:17:1422:03:47* Denotes Primary Unit2Page of 209/10/201907:52:35
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/20/201908/20/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908167502164 E 25TH, VERNON459AJUCO INC05:39:5808/20/20191015RPTDepartmentOCA NumberRMS JurisVPD CR20191318 CA0197300VPDSWINFORD,PHILLIP/FINO,MARCUS*31E05:57:4306:57:2805:58:19VPDGODOY,RAYMOND25E06:00:3807:09:05 06:57:2806:01:00VPD26E07:02:4307:14:04201908167655107 S DISTRICT BL, VERNONSRMET07:10:5408/20/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191320 CA0197300VPDESCOBEDO,ALEXY*MET208:06:2909:34:1907:11:13VPDOURIQUE,CARLOSMET111:21:2309:23:4720190816767E 26TH // INDIANA, VERNON902TSPRINT 866-398-328407:33:5408/20/2019CCNRPTDepartmentOCA NumberRMS JurisVPD CR20191319 CA0197300VPDHERNANDEZ,MIGUEL,JR*38E07:34:17 07:34:1708:38:5607:37:24VPDVALENZUELA,FERNANDO25W07:35:2508:27:3507:37:14VPDZOZAYA,OSCAR/MACIEL,CYNTHIA26E07:35:2707:45:1107:40:12VPDCERDA,PAUL,JR32W08:38:5608:34:42VPDMARTINEZ,GABRIELS508:02:3507:41:45USTOWUS TOW07:50:36 07:50:3608:38:5708:26:52201908167783050 LEONIS BL, VERNON594RMETAL PRODUCTS09:46:0808/20/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191321 CA0197300VPDHERNANDEZ,MIGUEL,JR*38E09:47:25 09:47:2510:23:0509:50:24VPDZOZAYA,OSCAR/MACIEL,CYNTHIA26E10:29:2910:01:23201908167801274 E MARTIN LUTHER KING BLVD, LOS ANGELESDET10:03:5608/20/20191015RPTVPDRAMOS,JOSE*5D3511:55:3110:03:56VPDCROSS,JEREMY5D3011:55:3110:04:031Page of 308/21/201905:01:42
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/20/201908/20/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908167801274 E MARTIN LUTHER KING BLVD, LOS ANGELESDET10:03:5608/20/20191015RPTVPDHERNANDEZ,EDWARD5D3211:55:3110:04:09201908167843011 BANDINI BL, VERNONGTARSTEPHANIE INC10:23:3808/20/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191322 CA0197300VPDZOZAYA,OSCAR/MACIEL,CYNTHIA*26E10:29:40 10:29:4611:29:1510:41:01201908167854199 BANDINI BL, VERNONWELCKJAMN PRODUCTS10:41:0808/20/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191323 CA0197300VPDVALENZUELA,FERNANDO*25W10:43:25 10:43:2511:10:3710:53:18VPDHERNANDEZ,MIGUEL,JR38E10:45:0611:16:0210:49:56VPDESCOBEDO,ALEXYMET212:09:3610:56:48201908167992164 E 25TH, VERNON140JUCO INC13:39:0208/20/2019SUPVPDCERDA,PAUL,JR*40W14:34:4614:04:5520190816804DAMON // LEMON, LOS ANGELESLOCATELAPD NEWTON16:24:1708/20/2019VRECRPT201908168085502 ALCOA AV, VERNON602LA CENTER CLOSEOUT CORP17:24:3908/20/2019RPT1015VPDVALENZUELA,FERNANDO*25W17:27:1518:03:0817:32:21VPDZOZAYA,OSCAR26E17:27:2618:22:1317:28:10VPDHERNANDEZ,MIGUEL,JR38E17:29:5218:22:1317:32:24VPDENCINAS,ANTHONY4117:29:5117:36:582Page of 308/21/201905:01:42
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/20/201908/20/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908168085502 ALCOA AV, VERNON602LA CENTER CLOSEOUT CORP17:24:3908/20/2019RPT1015VPDMARTINEZ,GABRIELS517:29:3918:05:1620190816829DOWNEY RD // DISTRICT BL, VERNONPEDCK22:13:5608/20/20191015RPTDepartmentOCA NumberRMS JurisVPDCR20191324CA0197300VPDREDONA,BRYAN*20E23:21:1822:13:56VPDSWINFORD,PHILLIP/FINO,MARCUS25W22:14:0123:00:5522:16:3720190816834SANTA FE//12TH, VERNONREC23:32:0008/20/2019RPTVRECDepartmentOCA NumberRMS JurisVPDCR20191325CA0197300VPDREDONA,BRYAN*20E23:37:5923:46:0623:38:54VPDSWINFORD,PHILLIP/FINO,MARCUS25W23:38:0301:01:5523:40:00VPDMADRIGAL,MARIA/MADRIGAL,ALFONSO38E23:38:1301:01:5623:40:02VPDHERRERA,GUSTAVOS623:38:1023:45:5223:38:52VPDONOPA,DANIELS723:46:4323:38:02* Denotes Primary Unit3Page of 308/21/201905:01:42
Call Number VERNON POLICE DEPARTMENTCall Log Report Type GeneralJurisdiction:First Date:Last Date:08/21/201908/21/2019VERNONTen CodeReceivedUnitOfficerCaller ComplaintDescriptionDisposition201908168491SOOFER CO487RGRAND THEFT REPORTRPT05:16:3308/21/2019*20EREDONA,BRYAN201908168682YOU WANT A DEAL476RFRAUD REPORTRPT09:38:2008/21/2019*26EDOCHERTY,MICHAEL201908169053KEVIN MARQUEZ246SHOOTING AT AN OCCUPIED DWELLINRPT101517:51:2908/21/201926EDOCHERTY,MICHAEL*38WZOZAYA,OSCAR25ECERDA,PAUL,JRS3ESTRADA,IGNACIOS5MARTINEZ,GABRIEL20REDONA,BRYAN201908169294FOUNDFOUND PROPERTY REPORTRPT19:43:3008/21/2019*25REDONA,BRYAN* Denotes Primary Unit1Page of 108/22/201904:59:33
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/22/201908/22/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908169237300 JABONERIA, BELL GARDENSWARRANTBELL GARDENS PD01:34:3308/22/20191015VPDVASQUEZ,LUIS/MADRIGAL,ALFONSO*40E01:38:4602:38:1101:47:31201908169624215 EXCHANGE AV, VERNON487RKING MEATS10:23:1608/22/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191330 CA0197300VPDZOZAYA,OSCAR*38E10:26:09 10:26:2911:04:3610:45:21201908169683737 S SOTO, VERNON417RMCDONALD`S11:09:2808/22/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191331 CA0197300VPDNEWTON,TODD*43W11:11:35 11:11:3612:16:5911:17:12VPDESCOBEDO,ALEXY17E11:57:5111:14:29VPDDOCHERTY,MICHAEL40W11:12:3512:16:5911:22:23VPDESTRADA,IGNACIOS311:30:2111:45:0511:31:26201908169874350 E DISTRICT BL, VERNON487RCHL TRADING COMPANY15:47:0608/22/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191332 CA0197300VPDESCOBEDO,ALEXY*17E15:48:58 15:49:1316:22:3315:52:51201908169964305 S SANTA FE AV, VERNONPAPD19:01:2708/22/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191333 CA0197300VPD*43E19:02:16 19:02:1720:04:2019:33:45VPDOURIQUE,CARLOS41W20:04:1819:08:15VPDHERRERA,GUSTAVOS620:04:2219:33:4220190816998LEONIS BL // PACIFIC BL, VERNON314CAROL20:09:5908/22/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191334 CA0197300VPDOURIQUE,CARLOS*41W20:10:34 20:11:2520:58:5820:13:211Page of 208/23/201900:21:11
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/22/201908/22/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190816998LEONIS BL // PACIFIC BL, VERNON314CAROL20:09:5908/22/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191334CA0197300VPDREDONA,BRYAN2520:10:36 20:11:2320:27:3920:13:19* Denotes Primary Unit2Page of 208/23/201900:21:11
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/23/201908/23/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817025E 25TH // SANTA FE AVE, VERNONPEDCK01:59:2408/23/20191015VPDREDONA,BRYAN*2502:47:4501:59:24VPDOURIQUE,CARLOS41W02:27:2702:03:54201908170264601 E 50TH, VERNON459RCORE DISTRIBUTION02:12:2108/23/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191335 CA0197300VPDVASQUEZ,LUIS*43E02:13:28 02:14:4005:33:1102:16:47VPDREDONA,BRYAN2502:47:5205:12:0302:49:13VPDOURIQUE,CARLOS41W02:30:0105:26:0302:33:51VPDHERRERA,GUSTAVOS602:14:4205:10:44201908170334820 EVERETT CT, VERNON459RMEREDITH BAER & ASSOCIATES06:07:2508/23/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191336 CA0197300VPDREDONA,BRYAN*2506:12:39 06:13:1507:05:2006:17:38VPDOURIQUE,CARLOS41W06:12:41 06:13:1707:04:4606:19:25VPDVASQUEZ,LUIS43E06:19:3707:05:2106:24:56201908170443060 E 44TH, VERNON594RTREMCO INC09:01:2608/23/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191337 CA0197300VPD*17E09:02:30 09:02:3109:03:24VPDMANNINO,NICHOLAS26W09:03:2309:35:1209:06:12201908170622626 FRUITLAND AV, VERNONPAPDJEJMOMI DESIGNS12:43:3508/23/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191338 CA0197300VPDESCOBEDO,ALEXY*17E12:46:31 12:46:3213:21:0112:51:42VPDMANNINO,NICHOLAS26W13:02:5214:21:5613:13:06VPDDOCHERTY,MICHAEL40E12:46:4913:21:0312:53:26201908170651Page of 308/24/201905:18:13
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/23/201908/23/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908170653200 E SLAUSON AV, VERNON459RPOPCORNOPOLIS14:30:0908/23/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191339 CA0197300VPDDOCHERTY,MICHAEL*40E14:32:24 14:32:4315:33:4014:36:59201908170772302 E 38TH, VERNON902T17:47:0708/23/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191340 CA0197300VPDNEWTON,TODD*43W17:49:51 17:49:5118:48:0317:54:30VPDESCOBEDO,ALEXY17E18:36:1917:56:0920190817079125 W GRIFFITH ST, CARSONLOCATE18:36:1808/23/2019VRECVPDRECORDS BUREAU*RECD20:25:5518:49:5320190817083S SOTO // 37TH, VERNONDUI CKPT19:18:3808/23/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191341 CA0197300VPDHERRERA,GUSTAVO*S604:27:0219:19:01201908170902600 S SOTO, VERNONDUITRAFFIC20:48:3108/23/2019RPTVICITEDepartmentOCA NumberRMS JurisVPD CR20191342 CA0197300VPDCAM,PATRICK*3L1021:31:5620:48:31VPDCORTEZ,JUSTIN20E21:01:0821:01:10 21:31:5621:04:4920190817097E 56TH // SANTA FE AV, VERNONREC21:50:0508/23/2019RPTVRECDepartmentOCA NumberRMS JurisVPD CR20191343 CA0197300VPDOURIQUE,CARLOS*17W22:31:4721:50:05201908171002Page of 308/24/201905:18:13
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/23/201908/23/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817100E 26TH // SOTO, VERNONDUITRAFFIC22:33:5808/23/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191344CA0197300VPDCAM,PATRICK*3L1023:59:2422:33:58VPDOURIQUE,CARLOS17W22:35:22 22:35:2323:14:3422:37:37201908171043333 DOWNEY RD, VERNONFOUNDUPS22:54:3508/23/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191345CA0197300VPDCORTEZ,JUSTIN*20E22:55:58 22:56:3923:24:4523:01:00201908171065950 ALCOA AV, VERNONTRAFFIC STOP23:44:3808/23/2019RPTVICITEDepartmentOCA NumberRMS JurisVPDCR20191347CA0197300VPDCORTEZ,JUSTIN*20E01:12:0223:44:38VPDCAM,PATRICK3L1000:38:4423:59:28VPDVASQUEZ,LUIS4101:00:1323:58:04VPDCHAVEZ,JERRY,JRS100:38:2100:02:00* Denotes Primary Unit3Page of 308/24/201905:18:13
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/24/201908/24/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817108S SOTO // 37TH, VERNONDUITRAFFIC00:01:5408/24/2019RPTVICITEDepartmentOCA NumberRMS JurisVPDCR20191346CA0197300VPDZOZAYA,OSCAR*3L501:26:5500:01:54VPDFINO,MARCUS3L600:52:5700:40:4020190817113S SOTO // 37TH, VERNONTRAFFIC STOP01:38:5008/24/2019RPTVSCITEDepartmentOCA NumberRMS JurisVPDCR20191348CA0197300VPDMADRIGAL,MARIA*3L704:16:1601:38:5020190817115PACIFIC BL // SANTA FE AV, VERNONREC02:41:2208/24/2019RPT1015DepartmentOCA NumberRMS JurisVPDCR20191349CA0197300VPDOURIQUE,CARLOS*17W04:54:1202:43:06VPDCORTEZ,JUSTIN20E03:34:2302:43:58VPDVASQUEZ,LUIS4103:47:3102:44:59VPDCHAVEZ,JERRY,JRS103:09:1602:43:10201908171234215 EXCHANGE AV, VERNON594RKING MEATS06:40:2808/24/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191350CA0197300VPDVASQUEZ,LUIS*4106:42:1007:25:1306:48:22VPDCORTEZ,JUSTIN20E06:49:5607:25:1106:53:40201908171312231 E 49TH, VERNON459RTOPS HANDBAGS08:30:5208/24/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191351CA0197300VPDVALENZUELA,FERNANDO*41W08:32:18 08:32:1808:56:4408:35:41VPDMANNINO,NICHOLAS4310:27:0208:48:50201908171341Page of 208/25/201905:33:14
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/24/201908/24/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817134S ATLANTIC BL // BANDINI BL, VERNON902T09:39:3708/24/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191352CA0197300VPDNEWTON,TODD*40E09:41:48 09:41:5010:29:0309:57:1920190817140S SOTO // 26TH, VERNONREC11:19:0008/24/2019VRECDepartmentOCA NumberRMS JurisVPDCR20191353CA0197300VPDSANTOS,DANIEL*S211:19:3411:38:0011:22:13VPDNEWTON,TODD40E11:20:2811:47:0911:24:30VPDVALENZUELA,FERNANDO41W12:12:3111:20:27VPDMANNINO,NICHOLAS4311:22:0612:50:5311:24:22201908171664700 E DISTRICT BL, VERNON902T20:44:1808/24/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191355CA0197300VPDGODOY,RAYMOND*38E21:37:4920:44:18VPDCORTEZ,JUSTIN25E20:44:2221:20:0520:46:14VPDLUCAS,JASON40W20:48:2320:46:17201908171683730 E WASHINGTON BL, VERNON901T20:47:4108/24/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191354CA0197300VPDLUCAS,JASON*40W20:48:2323:54:3920:50:30VPDCHAVEZ,JERRY,JRS120:49:0520:55:47201908171825510 S SOTO, VERNON459ARSPRINGA INC23:26:0608/24/20191015RPTDepartmentOCA NumberRMS JurisVPDCR20191356CA0197300VPDCORTEZ,JUSTIN*25E23:27:5300:38:2023:35:17VPDGODOY,RAYMOND38E23:30:0901:08:2723:36:00VPDLUCAS,JASON40W23:54:4201:53:4900:05:33VPDOURIQUE,CARLOS41W01:53:2423:39:23VPDCHAVEZ,JERRY,JRS123:49:0700:26:3523:50:422Page of 208/25/201905:33:14
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/25/201908/25/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817188E 26TH // SANTA FE AV, VERNONTRAFFIC STOP02:14:2408/25/2019VIRPTDepartmentOCA NumberRMS JurisVPD CR20191357 CA0197300VPDCORTEZ,JUSTIN*25E03:13:2302:14:24VPDCHAVEZ,JERRY,JRS102:20:2303:04:4602:23:09201908171972528 S SANTA FE AV, VERNONTRAFFIC STOP07:37:3408/25/2019CITE1015RPTVIDepartmentOCA NumberRMS JurisVPD CR20191358 CA0197300VPDCAM,PATRICK*38W08:59:2707:37:34VPDHERNANDEZ,MIGUEL,JR25E07:38:2008:59:2707:39:25VPDVALENZUELA,FERNANDO4108:59:2808:06:28VPDCERDA,EUGENIO/MANNINO,NICHOLAS4307:40:4407:41:15VPDSANTOS,DANIELS207:41:1408:59:2807:44:07201908172334600 S SANTA FE AV, VERNONTRAFFIC STOP17:09:3108/25/20191015RPTVIDepartmentOCA NumberRMS JurisVPD CR20191359 CA0197300VPDNEWTON,TODD/OURIQUE,CARLOS*T818:10:5417:09:3120190817240S SOTO // 37TH, VERNON902TKATHERINE19:07:2508/25/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191360 CA0197300VPDLUCAS,JASON/FINO,MARCUS*41W19:09:1819:51:0819:10:30VPD2519:11:4619:51:0719:14:16VPDGODOY,RAYMOND38E19:27:2619:26:31201908172565400 S SOTO, VERNONILLDPGTOM21:43:3908/25/2019RPT1015DepartmentOCA NumberRMS JurisVPD CR20191361 CA0197300VPDLUCAS,JASON/FINO,MARCUS*41W21:45:0323:13:5121:50:191Page of 208/26/201905:13:24
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/25/201908/25/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908172565400 S SOTO, VERNONILLDPGTOM21:43:3908/25/2019RPT1015DepartmentOCA NumberRMS JurisVPDCR20191361CA0197300VPDCORTEZ,JUSTIN2522:06:0121:50:26VPDGODOY,RAYMOND38E22:33:4721:50:39VPDCHAVEZ,JERRY,JRS121:45:0622:34:0121:58:0820190817270S SANTA FE AV // 51ST, VERNONTRAFFIC STOP23:35:5708/25/20191015RPTVSDepartmentOCA NumberRMS JurisVPDCR20191362CA0197300VPDLUCAS,JASON/FINO,MARCUS*41W01:42:3523:35:57VPDCORTEZ,JUSTIN2500:41:0102:14:1200:41:52VPDCHAVEZ,JERRY,JRS102:14:1300:30:22* Denotes Primary Unit2Page of 208/26/201905:13:24
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/26/201908/26/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908172972970 E 50TH, VERNON246RARCTIC GLACIER PREMIUM ICE08:24:5608/26/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191363 CA0197300VPDCAM,PATRICK*3810:42:1308:29:10201908173104215 EXCHANGE AV, VERNON487RKING MEATS10:40:1008/26/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191364 CA0197300VPDVASQUEZ,LUIS*40E10:46:07 10:46:0810:49:30VPDHERNANDEZ,MIGUEL,JR25E10:53:5110:54:25VPDCERDA,PAUL,JR41W10:51:1411:40:5110:54:22201908173272241 E 49TH, VERNON20002RBE SPOKE FURNITURE14:49:4808/26/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191365 CA0197300VPDCERDA,PAUL,JR*41W14:54:17 14:54:1715:44:0315:01:2220190817351CHAMBERS//PACIFIC, VERNON484RFRANCISCO RENOJ LOPEZ20:20:2608/26/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191366 CA0197300VPDSWINFORD,PHILLIP/FINO,MARCUS*43W20:21:5920:21:45VPDMADRIGAL,MARIA/MADRIGAL,ALFONSO2620:21:5722:30:4620:27:5820190817355DOWNEY RD // FRUITLAND AV, VERNON901TAT&T MOBILITY 800 635 6840 422:39:5508/26/2019RPTCITEDepartmentOCA NumberRMS JurisVPD CR20191367 CA0197300VPDMADRIGAL,MARIA/MADRIGAL,ALFONSO*2622:40:47 22:41:4000:20:2022:48:03VPDGODOY,RAYMOND20E22:42:0923:06:4922:44:59VPDSWINFORD,PHILLIP/FINO,MARCUS43W00:05:1222:47:58MR C TOWMR C TO23:27:0500:20:2123:37:54201908173572638 E VERNON AV, VERNON484RCAMINO REAL FOODS23:49:5208/26/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191368 CA01973001Page of 208/27/201904:59:05
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/26/201908/26/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908173572638 E VERNON AV, VERNON484RCAMINO REAL FOODS23:49:5208/26/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191368CA0197300VPDSWINFORD,PHILLIP/FINO,MARCUS*43W00:05:1401:58:1500:09:03VPDMADRIGAL,MARIA/MADRIGAL,ALFONSO2600:23:2901:55:0700:24:36* Denotes Primary Unit2Page of 208/27/201904:59:05
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/27/201908/27/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908173673015 LEONIS BL, VERNON459AYI BAO INT INC04:09:2308/27/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191369 CA0197300VPDSWINFORD,PHILLIP/FINO,MARCUS*43W04:12:1605:49:3504:15:53VPDGODOY,RAYMOND20E04:12:3806:05:5104:15:10VPDMADRIGAL,MARIA/MADRIGAL,ALFONSO2604:21:4905:16:4904:28:41VPDVILLEGAS,RICHARDXS05:21:4304:31:40201908173865800 S BOYLE AV, VERNON484RNORTON PACKAGING07:40:5008/27/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191370 CA0197300VPDCERDA,PAUL,JR*43E07:43:24 07:43:3507:49:16VPD2P807:49:1408:40:3907:58:07201908173873015 LEONIS BL, VERNON140YI BAO PRODUCE08:00:5408/27/2019SUPVPDCERDA,PAUL,JR*43E08:08:0608:23:05VPDHERNANDEZ,MIGUEL,JR26W08:13:4808:47:3408:16:18201908173955088 FRUITLAND AV, VERNON242RHARBOR MARINE PRODUCTS08:49:0208/27/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191374 CA0197300VPDCERDA,PAUL,JR*43E09:23:58 09:25:2911:31:1409:27:34VPDHERNANDEZ,MIGUEL,JR26W10:35:2211:29:14VPDZOZAYA,OSCAR/MACIEL,CYNTHIA2P809:24:43 09:25:3109:51:3309:39:2720190817397S SANTA FE AV // VERNON AV, VERNONTRAFFIC STOP09:11:5208/27/20191015VPDCAM,PATRICK*38W09:42:1809:11:52VPDVALENZUELA,FERNANDO4109:12:5009:42:1809:24:40VPDCERDA,PAUL,JR43E09:12:05 09:12:0909:12:53201908173991Page of 208/28/201905:05:32
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/27/201908/27/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908173993030 E VERNON AV, VERNON487RCRYSTAL PROMOTIONS09:22:4608/27/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191372CA0197300VPDCR20191373CA0197300VPDCAM,PATRICK*38W10:11:3210:12:16VPDZOZAYA,OSCAR/MACIEL,CYNTHIA2P810:11:5710:22:47 12:10:3010:20:20201908174042828 LEONIS BL, VERNONSRMET10:38:3008/27/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191371CA0197300VPDESCOBEDO,ALEXY*MET112:59:4410:38:30201908174203211 E 44TH, VERNON902TLINEAGE LOGISTICS13:33:0608/27/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191375CA0197300VPDCERDA,PAUL,JR*43E13:35:3114:08:2413:42:05VPDCAM,PATRICK38W13:49:2813:36:2620190817433ALAMEDA//ROSS, VERNON20002RSADAF FOODS17:27:2408/27/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191376CA0197300VPDREDONA,BRYAN*2517:29:4718:09:5017:40:12VPDVALENZUELA,FERNANDO4117:42:0717:43:0520190817452HAMPTON // 49TH, VERNONPEDCK22:46:4308/27/20191015VPDREDONA,BRYAN*25W23:35:2022:46:43VPDGODOY,RAYMOND20E22:47:0123:35:2022:57:20* Denotes Primary Unit2Page of 208/28/201905:05:32
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/28/201908/28/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817474S SOTO // LEONIS BL, VERNON20002MARIBEL HERNANDEZ06:03:4008/28/2019RPTORDepartmentOCA NumberRMS JurisVPD CR20191377 CA0197300VPDSWINFORD,PHILLIP/FINO,MARCUS*40E06:04:50 06:05:1606:50:0406:09:16VPDREDONA,BRYAN25W06:37:2106:23:38VPDMADRIGAL,MARIA/MADRIGAL,ALFONSO38W06:15:1606:47:0506:25:42201908174796900 SALT LAKE, HUNTINGTON PARKDET07:30:1508/28/20191015RPTVPDGAYTAN,LORENZO*5D3111:37:1007:30:15VPDESCOBEDO,ALEXY26E07:30:2910:21:1907:37:15VPDZOZAYA,OSCAR38E07:50:4109:19:4807:53:31VPDCROSS,JEREMY5D3011:37:0907:30:50VPDRAMOS,JOSE5D3511:37:1007:30:50VPDSANTOS,DANIELS308:27:2207:43:46VPDMARTINEZ,GABRIELS508:27:2007:43:49201908174844372 E 49TH, VERNONA459RSTANDARD 1108:00:4908/28/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191378 CA0197300VPDVALENZUELA,FERNANDO*25W08:02:00 08:02:1908:33:1208:04:38201908175022910 S SANTA FE AV, VERNONSRMET11:35:4008/28/2019RPTMETDepartmentOCA NumberRMS JurisVPD CR20191379 CA0197300VPDOURIQUE,CARLOS*MET112:51:2811:35:40VPDVALENZUELA,FERNANDO25W11:42:2912:04:0511:44:07201908175086152 S BOYLE AV, VERNONPLATEJM11:53:5108/28/2019RPTNRDDepartmentOCA NumberRMS JurisVPD CR20191380 CA0197300VPDESCOBEDO,ALEXY*26E13:07:37 12:02:2814:15:1512:08:321Page of 208/29/201901:13:54
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/28/201908/28/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908175144820 EVERETT CT, VERNONDET14:10:1408/28/20191098SUPVPDGAYTAN,LORENZO*5D3115:01:5014:10:14VPDESCOBEDO,ALEXY26E15:01:5014:15:19201908175173015 LEONIS BL, VERNON140YI BAO PRODUCE14:24:4108/28/2019SUPVPDZOZAYA,OSCAR*38E14:49:5615:01:3914:53:18201908175184201 FRUITLAND AV, VERNON459RSOUTHLAND PAPER14:58:2108/28/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191381CA0197300VPDZOZAYA,OSCAR*38E15:07:4016:20:25201908175245080 S ALAMEDA, VERNON901TALEX MACIAS16:16:0208/28/2019RPTVSCITECITYDepartmentOCA NumberRMS JurisVPDCR20191382CA0197300VPDCERDA,PAUL,JR*41W16:17:2117:02:2416:19:39VPDESCOBEDO,ALEXY26E16:18:2617:38:1816:19:51VPDZOZAYA,OSCAR38E16:59:4716:22:2420190817528S ATLANTIC BL // DISTRICT BL, VERNON902TCHP16:56:3908/28/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191383CA0197300VPDZOZAYA,OSCAR*38E16:59:5517:55:0617:13:46* Denotes Primary Unit2Page of 208/29/201901:13:54
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/29/201908/29/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817572DOWNEY RD // DISTRICT BL, VERNON20002RICKY06:23:5208/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191385CA0197300VPDREDONA,BRYAN*2006:26:31 06:27:0007:02:2606:32:31VPDSWINFORD,PHILLIP/FINO,MARCUS41W06:55:1006:35:4220190817573ALCOA AV // SLAUSON AV, VERNON902TJACOB HURTADO07:00:3408/29/2019RPTCITEDepartmentOCA NumberRMS JurisVPDCR20191386CA0197300VPDNEWTON,TODD*40E07:10:18 07:10:4008:02:5107:23:2520190817576S SOTO // LEONIS BL, VERNON902TDAISY PEREZ08:05:2508/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191387CA0197300VPDENCINAS,ANTHONY*41W08:07:35 08:07:5008:08:09VPDLANDA,RAFAEL1708:08:0508:08:24 08:30:1708:12:30VPDNEWTON,TODD40E08:30:1808:08:1920190817595SIERRA PINE AV // 26TH, VERNON902TRALFONSO HERADO11:16:1008/29/2019CITERPTDepartmentOCA NumberRMS JurisVPDCR20191388CA0197300VPDDOCHERTY,MICHAEL*25E11:20:0812:14:1211:29:02201908175991980 E 25TH, VERNON487RLOVE IT11:37:1008/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191389CA0197300VPDZOZAYA,OSCAR*38W11:40:17 11:40:4912:53:0611:55:36VPDENCINAS,ANTHONY41W11:41:3312:43:0111:52:01201908176073056 BANDINI BL, VERNONGTARPACIFIC COAST TIRES12:47:0808/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191390CA0197300VPDDOCHERTY,MICHAEL*25E12:53:41 12:53:4214:02:5213:04:451Page of 208/30/201903:39:01
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/29/201908/29/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908176182700 FRUITLAND AV, VERNON484RGAVINA14:46:4008/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191391CA0197300VPDESCOBEDO,ALEXY*26W14:51:04 14:51:0514:52:00VPDLANDA,RAFAEL3214:51:5815:18:1714:54:3820190817626E 26TH // HARRIETT, VERNON20002JOVANNI17:40:3108/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191394CA0197300VPDDOCHERTY,MICHAEL*25E17:42:00 17:42:1518:50:4117:45:00201908176291912 E VERNON AV, VERNON459VRRED CHAMBER17:50:2808/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191393CA0197300VPDESCOBEDO,ALEXY*26W17:54:24 17:54:2517:55:12VPDLANDA,RAFAEL3217:55:2118:45:1718:01:40201908176305119 S DISTRICT BL, VERNONREPOAMAZON17:49:3108/29/2019REPODepartmentOCA NumberRMS JurisVPDCR20191392CA0197300VPDRECORDS BUREAU*RECD18:59:1217:53:08201908176314305 S SANTA FE AV, VERNON242R18:59:5908/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191395CA0197300VPD*32W19:01:4219:02:10VPD25W19:03:58 19:04:0119:54:4319:09:07201908176362731 S SOTO, VERNONPEDCK19:56:5008/29/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191396CA0197300VPDREDONA,BRYAN*25W21:50:0619:56:50VPDOURIQUE,CARLOS31E21:01:5919:56:55VPDVASQUEZ,LUIS41E21:02:0020:29:292Page of 208/30/201903:39:01
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/30/201908/30/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817660RANDOLPH // NEWELL, VERNONPEDCK01:27:2008/30/20191015VPDOURIQUE,CARLOS*31E02:31:2401:27:20VPDVASQUEZ,LUIS41E01:31:3501:43:5201:35:3320190817666E 25TH // ALAMEDA, VERNONPEDCK02:11:3408/30/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191397 CA0197300VPDREDONA,BRYAN*25W02:40:2102:11:34VPDVASQUEZ,LUIS41E02:11:37 02:11:3802:40:1902:13:272019081769324TH // SANTA FE, VERNONLOCATE10:23:4008/30/2019VRECVPDRECORDS BUREAU*RECD10:36:4610:24:52201908176965015 HAMPTON, VERNON487R10:56:0408/30/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191398 CA0197300VPDCERDA,EUGENIO*3110:56:35 10:56:3612:26:2211:13:2220190817702S SANTA FE AV // 53D, VERNON901TSPRINT 866-398-328412:42:4408/30/2019VSRPTDepartmentOCA NumberRMS JurisVPD CR20191400 CA0197300VPDCERDA,EUGENIO*3112:44:4615:19:1012:47:44VPDNEWTON,TODD25E12:45:1112:57:07VPDDOCHERTY,MICHAEL32W12:55:3212:52:44VPDLANDA,RAFAEL4112:45:4513:49:1112:48:08201908177042788 E VERNON AV, VERNON901TAT&T MOBILITY 800 635 6840 412:54:3208/30/2019RPTDepartmentOCA NumberRMS JurisVPD CR20191399 CA0197300VPDDOCHERTY,MICHAEL*32W12:55:3813:44:5612:58:301Page of 208/31/201901:24:26
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/30/201908/30/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene201908177042788 E VERNON AV, VERNON901TAT&T MOBILITY 800 635 6840 412:54:3208/30/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191399CA0197300VPDNEWTON,TODD25E12:57:1113:43:3612:59:43VPDZOZAYA,OSCART813:44:5613:00:19201908177204510 S ALAMEDA, VERNON902TUNK RP NAME16:20:1608/30/2019RPTDepartmentOCA NumberRMS JurisVPDCR20191401CA0197300VPDDOCHERTY,MICHAEL*32W16:23:45 16:23:4616:23:57VPDNEWTON,TODD25E17:36:0816:34:47VPDLANDA,RAFAEL4116:23:5517:36:0816:34:41* Denotes Primary Unit2Page of 208/31/201901:24:26
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:08/31/201908/31/2019Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20190817796E 37TH // SANTA FE AV, VERNON902T19:51:4508/31/2019RPT1015VIDepartmentOCA NumberRMS JurisVPDCR20191402CA0197300VPDENCINAS,ANTHONY*4120:42:5619:51:45VPDOURIQUE,CARLOS31W19:51:5121:23:3519:52:59* Denotes Primary Unit1Page of 109/01/201905:19:31
City Council Agenda Item Report
Agenda Item No. COV-398-2019
Submitted by: Audra Hunter
Submitting Department: Public Utilities
Meeting Date: October 1, 2019
SUBJECT
Ratification of the Submission to the California Energy Commission of the Attestation of the Veracity of the 2018 Power
Source Disclosure Program Annual Report and Approval of the 2018 Power Content Label
Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Ratify the submission to the California Energy Commission of the attestation, signed by Vernon Public Utilities’
Interim General Manager, of the veracity of the 2018 Power Source Disclosure Program Annual Report; and
C. Approve the 2018 Power Content Label and authorize its submission to the California Energy Commission.
Background:
In 1997, the California Legislature adopted Senate Bill 1305, adding Article 5, entitled “Electricity Generation Source
Disclosure,” (“Article 5”) to the California Code Regulations. Under state law, Public Utilities Code Sections 398.4 and
398.5, retail suppliers of electricity must annually: (1) disclose to their end use customers the electricity sources for their
sales to those customers in the form of a Power Content Label; and (2) report this same information, together with
supporting documentation in verified form, to the California Energy Commission (CEC) in the form of a Power Source
Disclosure Report.
In 2009, Senate Bill 1305 Article 5 and Assembly Bill 162 (Stats. 2009. Ch. 313) were tied together requiring the
information used to calculate the Power Content Label for each calendar year be sent to the CEC as a Public Source
Disclosure report by June 1st and independently audited by October 1st. In lieu of an independent audit, an authorized
agent of the City must submit to the CEC, under penalty of perjury attesting to the accuracy of the annual Power Source
Disclosure Report. Abraham Alemu, Interim General Manager of Public Utilities, is the authorized agent who has
verified that the information submitted to the CEC was true and correct to his best knowledge.
Effective October 31, 2016, the CEC changed its submission rules and now requires not only an authorized agent to
verify the information, but also that the City Council approve the Power Source Disclosure Program Annual Report and
the Power Content Label to be submitted to the CEC at a public meeting. Vernon Public Utilities submitted the 2018
Public Source Disclosure Program Annual Report and the Power Content Label to the CEC on May 29, 2019,
including the staff attestation. This information has also been provided to customers electronically by posting the “Power
Content Label” on the City’s website (http://cityofvernon.org). The aforementioned documents are enclosed herewith.
Upon City Council’s approval of the 2018 Power Content Label, staff will submit the Power Content Label to the
CEC.
Fiscal Impact:
None.
ATTACHMENTS
1. 2018 Power Source Disclosure Program Annual Report
2. 2018 Power Content Label
Version: April 2019
ANNUAL REPORT TO THE CALIFORNIA ENERGY GOMMISSION:
Power Source Disclosure Program
Schedule 1 and2, applicable to: Retail Suppliers
For the Year Ending December 31' 2018
Retail supplie6 are required to use the posted template and are not allowed to make
edits to this format. Please complete all requested information'
GENERAL INSTRUCTIONS
ELECTRIC SERVICE PRODUCT NAME
Abraham AlemuName
er ublic Utilitieslnterim General Ma
43 5 S. Santa Fe Avenue
ernon,City, State, Zip
323-583-8811 Ext.
AALemu nE-mail
rn nh
This Annual Report Template includes Schedules 1 and 2, applicable to retail suppliers. Power pools are required
to report using Schedules 3 and 4 provided in a separate reporting template. Submit the Annual Report and
Attestation in PDF format with an Excel version of the Annual Report to PSDprogram@energy.ca.gov. Remember
to fill in the Retail Supplier Name and Product Name above, and submit separate reports and attestations for each
additional product if multiple electric service products were offered in the previous year.
NOTE: lnformation submitted in this report is not automatically held confidential. lf your company wishes the
information submitted to be considered confidential an authorized representative must submit an application for
confidential designation (CEC-13), which can be found on the California Energy Commissions's website at
http://www.energy.ca.gov/commission/chief-counsel/documents/cEc13.pdf.
lf you have questions, contact PSD staff at PSDprogram@energy.ca.gov or (916) 653-0237.
RETAIL SUPPLIER NAME
CONTACT INFORMATION
Tifle
Mailing Address
Phone
Website URL
for PCL Posting
INSTRUCTIONS; Submit a separate annual report for each eleciric service product oftered in 2018. List all purchases (Specific and Unspecifed) made ONLY in lhe 20'18 c€lendar
year. Add additional rows if needed. lf a purchaie was lor unbundled RECS include the term "REC Only" in parentheses atter the facility name in the Facility Name column' and
generation facilrty that is not certified for participation in California's RPS Program, identify the Fuel Type as "Other"
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure Program
For the Year Ending December 31, 2018
SCHEDULE I : POWER PROCUREMENTS AND RETAIL SALES
Applicable to: Retail Suppliers
!9E17-1NaluralGasCalifomiaMalburo Gene€lino Slation
4919NaluralGas
9Ar-9
21190
91291CaliforniaCaliromia lndeoendenl Svlem Ooe€tor (CAISO)
Anrelope oSRl
6114262691455-!60290A
Calilornaa 608664Calabasas GEelo-Enersy Facility - CGIEF (RECS Ont)
?5099606334TolalEneroy Faciltty -TEF - GEN 4 (RECS Only)Biogas
4_593BiogasCalilornia60633ATolalEnergy Facilily -TEF - GEN 1 (RECs Only)
11-4Cal omia 606334Total Enercy Facihy - TEF - GEN2 (RECS Only)Biogas
4591w868Aiogas606334Total Eneey F€cihy TEF - GEN3 (RECS Only)q200961269ARETranquillilv Tranquillily 5016r
CalrorniaWhilewaler HillWnd PannaE - Whiiewater HillWind ParlneB
Bnlish ColumbiaOualilyWnd - Ouslily VMnd 1!lcCape Scott Wind Cape Scott wind
NoIIIIIIIIIIIIIIIIII
ALL PROCUREMENTS (specific and Unspecified)
FuelTypeFacility Name RPS ID
-
II
I
Location
(Stale or
Provinco)
Net Mwh
Procured
of VernonrV€mon Public Utrlilies
Electric Service Product Name 1,081,4Total RetailSales
MWh Resold
or Sell
Consumed
Gros3 MWh
EIA l0 FERC OF lD Procured
WREGIS
GU ID
1!&
5€01
w4898
Caliromie
C.llf.",i"
607374 w835
w3160622174
606004Bilish Columbie w3959
krr.-sotEr lcalilorniaLendilllG$ lcaHomis
Erogas
G0894
Calilomis
g21g
q62!5soter F;ffi;-
wxl12
wE66
W867
w50E3
wtg31
G0652
5006
154
Retail Supplier Name:Total Net Purchases
Version: April 2019
INSTRUCTIONS: Total specific purchases by fuel type and enter these values in the
first column. lf purchased power was from a transaction that expressly transferred
energy only and not the RECS associated with that energy, identify the power as
"Unspecified Powei'. Total Retail Sales will autopopulate from Schedule l Any
ditference between total net purchases and total retail sales will be applied pro-rata to
each non-renewable fuel type. Each fuel type total will then be divided automatically
by retail sales to calculate fuel mix percentages.
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION:
Power Source Disclosure Program
For the Year Ending December 31, 2018
SCHEDULE 2: ANNUAL POWER CONTENT LABEL CALCULATION
Applicable to: Retail SuPPliers
164,760
190,007
21 ,463
21 ,196
499.447
90,118
Total Retail Sales (MWh)
Comments:
35Yo
15o/o
1
10k
5o/o
29%
lYo
70y.
Specific Purchases
Renewable
Biomass & Biowaste
Geothermal
Eligible Hydroelectric
Solar
Wind
Coal
Large Hydroelectric
Natural Gas
Nuclear
Other
Total Specific Purchases 986,991
Percent of Total
Retail Sales (MWh)
Net Purchases
(MWh)
Unspecified Power (MWh)f
Total
Version: April 2019
l, (print name) AEgi!!0J!!9trgL lnter m G€neral Manaoer or Public Utjtlies' docl.re
under ponalty of perrury, th.t tho stltement containsd in thls roport including
Schedulea I and 2 ero trus tnd corcct and that l, aB an authorlzed agent ot City
of Vernon, h.vo authoilty to 3ubmit thl! Bport on the comPany'3 behalf. I fudhar
declere that the megawatt-hou6 claimed as specific purchaaes as shown in
those Schedules woro, to tho bost of my knowlodge, sold onco and only once to
rctril customeE.
Name: Abraham Alemu
Repre.entlng Clty of Vcmon: V.mon Public U0llties:
sis
s/zq / rDated:
Exocutod at: Y9!89!.Gi!!&IEE
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION:
Pov./er Sou rce Disclosure Progranl
For the Year Encling December 31. 2018
ATTESTATION FORM
Applicable to: All participants in the Power Source Disclosure Program
Version: July 2019
2018 POWER CONTENT LABEL
Vernon Public Utilities
www.citvofvernon.org
35%31%
15%2o/o
0%5%
110/o18%
11o/o
3%
't1%
29%3s%
9%
<1o/o0%
11%30%
100%100%
Eligible Renewable
Biomass & Biowaste
Geothermal
Eligible Hydroelectric
Solar
Wind
Coal
Large Hydroelectric
Natural Gas
Nuclear
Other
Unspecitied sources of powef
TOTAL
* "Unspecified sources of powef' means electricity from transactions that are not traceable to
specifi c generation sources.
enerated in california and net imports as reported to the Quarterly Fuel andelectricity g
For specific information about this
electricity product, contact:
Vernon Public Utilities
(323) s83-8811
For general information about the
Power Content Label, please visit:
For additional questions, please
contact the California Energy
Tollfree in California: 844-454-2906
Outside California: 91 6-653-0237
ENERGY RESOURCES
5%
Power Mix
0%
2Yo
0%
2018 CA
Power Mix**
http://www.enerev.ca.govlocl/
City Council Agenda Item Report
Agenda Item No. COV-421-2019
Submitted by: Cynthia Cano
Submitting Department: Public Works
Meeting Date: October 1, 2019
SUBJECT
Public Works Department August 2019 Monthly Building Report
Recommendation:
A. Receive and File.
Background:
The attached building report consists of total issued permits, major projects, demolition permits, new building permits
and certificate of occupancy status reports for the month of August 2019.
Fiscal Impact:
None.
ATTACHMENTS
1. Public Works Department August 2019 Building Report
City of Vernon
Building Division
Monthly Report Summary
January
February
March
April
May
June
July
August
2018 2019 Year to Date
Construction
LialGe
Number of
Permits
Year to Date
V~lu~
Year to Date
Permits
Construction
Valuc
Number of
Permits
Year to Date
Value
Year to Date
Fey omits
Permit
Diffierence
Valuation
Difrfrerence
$ 5,887,530 56 $ 5,887,530 56 $ 6,968,160 49 $ 6,968,160 49 -13% 18%
$ 4,145,729 49 $ 10,033,259 105 $ 4,923,135 63 $ 11,891,295 112 7% 19%
$ 6,562,789 65 $ 16,596,048 170 $10,949,664 47 $ 22,840,960 159 -6% 38%
$ 59,122.,871 95 $ 75,718,919 265 $13,285,075 56 $ 36,126,035 215 -19% -52%
$ 4,650,930 74 $ 80,369,849 339 $21,264,282 43 $ 57,390,317 258 -24% -29%
$ 2,155,720 SO $ 82,525,569 389 $12,186,470 67 $ 69,576,787 325 -16% -16%
$ 5,950,672 71 $ 88,476,241 460 $ 3,301,660 ~ 53 $ 72,878,447 378 -18% -18%
$ 5,473,427 64 $ 93,949,668 524 $ 3,283,700 - 41 $ 76,162,147 419 -20% -19%
s~o,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
$-
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
$-
Monthly
lanuaryFebruary March April May June July August
X2018 Construction Value X2019 Construction Value
2018 Number of Permits~2019 Number of Permits
Year to Date
January February March April May June July August
~ 2018 Year to Date Value ~ 2019 Year to Date Value
2018 Year to Date Permits~2019 Year to Date Permits
ioo
90
80
70
60
50
40
30
20
10
0
600
500
400
300
200
100
0
~,~.~ ~F''~+~. City of Vernon
Building Department
o,~`:: ~ Monthly Report from 81112019 to 8/31/2019
~M4V•
Type Value # of Permits
Electrical $429,500.00 12
Grading $40,000.00 1
Industrial -New $250,000.00 1
Industrial -Remodel $67,200.00 5
Mechanical $218,500.00 9
Miscellaneous $2,138,000.00 5
Plumbing $44,000.00 6
Roof $96,500.00 2
August 2019 TOTALS PERMITS: $3,283,700.00 41
PREVIOUS MONTHS TOTAL $72,878,447.38 378
YEAR TO DATE TOTAL $76,162,147.38 419
August 2018 TOTALS PERMITS: $5,473,426.74 64
PREVIOUS MONTHS TOTAL $88,476,241.40 460
PRIOR YEAR TO DATE TOTAL $93,949,668.14 524
Daniel Wall
Director of Public Works
V~~{ o F vE~~~'~ City of Vernon
• .,.. Building Department ~ . '~ °~~ ~~ Major Projects from 8/1/2019 to 8/31/2019 •~VtIT ~MOV~
Valuations > 20,000
Permit i~o. Project Address Tenanf Description Job
Electrical
B-2019-3486 2244 37TH ST Bender New lighting for building including 50000
APN 6302013012 new office, new breakroom, new
gender neutral restrooms and
janitorial closet.
B-2019-3640 4551 LOMA VISTA AVE Prologis Electrical -install 36 new new light 30000
APN 6304022059 fixtures LED in office and 25 new
light fixtures LED in warehouse
area
B-2019-3643 3876 SANTA FE AVE Electrical -Installation of sub screen 30000
APN 6302018017 printing machine
B-2019-3490 2244 37TH ST Matt Simon Installation of new electrical service 25000
APN 6302013012 and new lighting
B-2019-3654 3049 VERNON AVE Smithfields Foods Electrical -add 600 amp panel and 250000
APN 6303005034 15 sure connect refer truck
receptiles on north 40 wall.
5 Records) $385,000.UO
Grading
B-2019-3539 2244 37TH ST Construction/grading for a new 40000
APN 6302013012 14,075 sf office, warehoure and
manufacturing building.
Engineer: MK ENGINEERING
GROUP, Matthew Kirk,
mkirk@mkeng.group.com,
(657) 622-2100
1 Records) $40,000.00
Industrial -New
B-2019-3636 2244 37TH ST Bender New office, new break room, new 250000
APN 6302013012 gender neutral restrooms and
janitorial closet. (14,075 sq.ft.)
1 Records) $250,000.00
Industrial -Remodel
B-2019-3607 2909 LEONIS BLVD Ind. remodel -New restroom; office 25000
APN 6303022006 area (2) replace ramp to stairs to
warehouse and replace interior
doors, install new (3) 4 ton ac at
office area.
B-2019-3602 2650 LEONIS BLVD Demolition of interior wall and new 30000
APN 6308003009 wall.
2 Records) $55,000.00
Mechanical
B-2019-3609 2230 38TH ST Hannibal Propose addition of new gas line to 30000
APN 6302016028 Industries existing equipment
B-2019-3520 3874 SANTA FE AVE Two 5-ton package units on roof + 45000
APN 6302018017 18 ducts not on same beam.
Insulated with fiberglass R-38.
B-2019-3588 2750 ALAMEDA ST Daum Commercial Install (1) 5-ton rooftop AC heat 27000
APN 6302009035 pump unit and ductwork.
B-2019-3638 5050 EVERETT CT Boiler installation 75000
APN 6304026017
4 Records) $177,000.00
Miscellaneous
B-2019-3507 1931 27TH ST Foundation support 40000
APN 6302009026
B-2419-3570 2825 44TH ST Lineage Logistics Installation of storage racks 2071000
APN 6303013042
2 Records) $2,111,000.00
Roof
B-2019-3605 2909 LEONIS BLVD Roofing 80000
APN 6303022006
1 Records) $80,000.00
16 Permits) Total $3,098,000.00
' ~ VV
Daniel Wall
Director of Public Works
2
Cify of Vernon
building Department
IVew Buildings Report -August 2019
2244 37th Street
SOCAL INDUSTRIES PROPERTIES
New office, break room, restrooms and janitorial closet
14,075 S.F.
Daniel Wall
Director Public Works
PVone
City of Vernon
Building Department
Demolition Report -August 2019
%,
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aniel Wall
Director of Public Works
City of Vernon
~,~~'= a ,~: ~
.r ` ~ ;s''
Request for Inspection
Approved
Pending
Temporary Occupancies
Building Department
Status of Certificates of Occupancy Requests
I~lonth of August 2019
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Daniel Wall
Director of Public Works
12
358
15
City of Vernon
Certificate of Occupancy
Applications Date From 8/1/2079 to 8131/2019
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
C-2019-1337 4415 PACIFIC BLVD Sprint Cell Site Cell Site 385.00 1Q0
APN 6308006014
C-2019-1338 4900 SOTO ST Nuwave Cell site 0.00 150
APN 6303023008
C-2019-1339 4100 BANDINI BLVD AT&T Cell site 385.00 230
APN 6304005019
C-2019-1340 4930 HAMPTON ST City Paper Box LLC Paper box 885.00 10000
APN 6308010042 manufacturing
C-2019-1341 3365 SLAUSON AVE AOCLSC, INC DBA Grease and 0.00 54430
APN 6310004008 AOCUSA lubricating
manufacturing
C-2019-1342 4900 LOMA VISTA Winair Logistic Inc. Warehouse general 885.00 26923
APN 6304017012 merchandise
C-2019-1343 2485 VERNON AVE EMB Fashion, Inc Sewing Contractor 385.00 2500
APN 6302018017
C-2019-1344 4726 EVERETT AVE Joa Knitting Corp. Manufacturing of 885.00 20000
APN 6304025009 fabric knitting
C-2019-1345 5761 ANDERSON ST 5761 Anderson, LLC Fabric cutting desing 885.00 7850
APN 6308019036 and manufacture.
C-2019-1346 2422 28TH ST Palomares Apparel Inc. Warehousing 885.00 30000
APN 6302005007 clothing
C-2019-1347 2797 LEONIS BLVD R.V. Import Warehouse general 385.00 5000
APN 6308002012 merchandise
C-2019-1348 4501 50TH ST Abian Inc. Garment cutting 885.00 10000
APN 6304017012
Total for Certificate of Occupancy: 6,850.00 767,183.00
12 Permits(s) Total Fees Paid 6,850.00
1
City of Vernon
Certificate of Occupancy
Issued Date From 8!1!2019 to 813112019
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
8!1312019 C-2019-1281 4400 PACIFIC BLVD ELEMAR INC Warehousing of 885.00 10000
APN 6308007018 beans
8/13/2019 C-2019-1282 3718 26TH ST KYS GROUP CORP Warehousing of 885.00 11286
APN 5192030004 garments
8/14!2019 C-2016-0445 2725 37TH ST TORRANCE LOGISTICS Truck repair 689.00 7200
APN 6302002031 COMPANY LLC
8122/2019 C-2018-1096 3824 SANTA FE AVE TORO MEAT INC Warehousing (cold 385.00 1495
APN 6302018014 storage) &
distribution of meat
8!2212019 C-2019-1318 3690 SANTA FE AVE SLEE5, INC. DBA Office use 385.00 176
APN 6302005016 SHOPMRENA.COM
812 612 0 1 9 C-2019-1200 4320 MAYWOOD AVE Topnet Inc. dba Ovente Warehousing and 885.00 17000
APN 6304021039 distribution of
appliances
Total for Certificate of Occupancy: 4,114.00 47,157.00
6 Permits(s) Total Fees Paid 4,114.00
City Council Agenda Item Report
Agenda Item No. COV-442-2019
Submitted by: Michael Earl
Submitting Department: City Administration
Meeting Date: October 1, 2019
SUBJECT
Resolution Appointing Lisa M. Pope to Serve as City Clerk and Approving and Authorizing the Execution of a Related
At-Will Employment Agreement
Recommendation:
A. Find that approval of the proposed actions are exempt from California Environmental Quality Act (CEQA) review,
because they are administrative activities that will not result in direct or indirect physical changes in the environment, and
therefore do not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Adopt the attached resolution appointing Lisa M. Pope to serve as City Clerk of the City of Vernon effective
October 7, 2019, and approving and authorizing the execution of a related at-will employment agreement.
Background:
The City Clerk position became vacant effective July 18, 2019. Since that time, the position has been filled by an
Interim City Clerk while the recruitment was conducted to find a permanent replacement.
The recruitment period began on June 20, 2019 and ran through July 28, 2019. The City received applications and
resumes from thirty-two candidates who met the minimum qualifications for the position. From those thirty-two
candidates, eight were determined to be the most highly qualified and were invited to interviews which were held on
September 10, 2019. At the conclusion of the interview process, one candidate was determined to best meet the needs
of the City to serve as the next City Clerk. The City Administrator is recommending the appointment of Lisa M. Pope
to serve as City Clerk effective October 7, 2019.
CANDIDATE BACKGROUND
Lisa M. Pope has more than eighteen years experience in the municipal clerk field. Ms. Pope served fifteen years as the
City Clerk for the City of Malibu. Most recently, Ms. Pope has served as City Clerk/IT Director for the City of
Whittier.
Ms. Pope is highly regarded in her field and has been very active in professional associations including the City Clerks
Association of California and the International Institute of Municipal Clerks. In 2015, Ms. Pope was recognized by her
professional peers having been named as Clerk of the Year by the City Clerks Association of California. Ms. Pope is
coordinator and trainer for an annual CCAC "Nuts and Bolts" training workshop providing professional development to
others in her field. Ms. Pope has also been a featured presenter as part of the League of California Cities training
programs.
Ms. Pope possesses the designation as a Master Municipal Clerk and obtained her Bachelors Degree from the
University of Southern California.
Ms. Pope is to be appointed at step 1 ($14,174 per month) of the established salary range for the City Clerk position
as listed in the City's publicly available salary schedule and will receive benefits consistent with other executive
management classifications as set forth in the City's Fringe Benefits and Salary Resolution.
Fiscal Impact:
There is no additional fiscal impact resulting from the appointment of the City Clerk as this is a budgeted position in the
City Clerk Department 2019/2020 fiscal year budget.
ATTACHMENTS
1. Resolution - City Clerk Appointment & Employment Agreement
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPOINTING LISA M. POPE TO SERVE AS THE CITY
CLERK OF THE CITY OF VERNON AND APPROVING AND
AUTHORIZING THE EXECUTION OF A RELATED AT-WILL
EMPLOYMENT AGREEMENT
WHEREAS, on June 20, 2019, the Human Resources Department
initiated the recruitment process to fill the vacancy of the City
Clerk; and
WHEREAS, the Human Resources Department created an executive
recruitment brochure for the position (attached hereto as Exhibit A)
and conducted a broad and extensive recruitment that included multiple
screenings and interviews of the most highly qualified applicants; and
WHEREAS, by memorandum dated October 1, 2019, the City
Administrator has recommended Lisa M. Pope (“Pope”) to the City Council
of the City of Vernon as the most qualified candidate and initiated the
pursuit of the employment of Pope as the City Clerk of the City of
Vernon, subject to City Council’s approval and Pope’s successful
completion of the pre-employment process; and
WHEREAS, the City Council of the City of Vernon desires to
appoint Pope to serve as the City Clerk, effective October 7, 2019.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
(CEQA) review, because it is a general administrative activity that
will not result in direct or indirect physical changes in the
- 2 -
environment and therefore does not constitute a “project” as defined
by CEQA Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
appoints Lisa M. Pope to serve as the City Clerk of the City of
Vernon, effective October 7, 2019.
SECTION 4: The City Council of the City of Vernon hereby
approves and authorizes the execution of the At-Will Employment
Agreement with Pope to serve as the City Clerk of the City of Vernon,
in substantially the same form as the copy which is attached hereto as
Exhibit B.
SECTION 5: The Interim City Clerk, or any authorized
officer, shall administer the Oath of Office prescribed in the
Constitution of the State of California to Pope and shall have her
subscribe to it and file it with the Human Resources Department.
SECTION 6: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk’s designee,
to give a fully executed Agreement to Pope.
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SECTION 7: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this
resolution, and the Interim City Clerk of the City of Vernon shall
cause this resolution and the Interim City Clerk’s certification to be
entered in the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 1st day of October, 2019.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Deborah Harrington,
Interim City Clerk
APPROVED AS TO FORM:
_
Zaynah Moussa,
Senior Deputy City Attorney
- 4 -
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Deborah Harrington, Interim City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
, was duly passed, approved and adopted by the City Council of
the City of Vernon at a regular meeting of the City Council duly held
on Tuesday, October 1, 2019, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of October, 2019, at Vernon, California.
Deborah Harrington,
Interim City Clerk
(SEAL)
EXHIBIT A
CITY OF VERNON
Invites your interest for the position of
CITY CLERK
The City of Vernon
Invites your interest for the position of
CITY CLERK
The City of Vernon offers an outstanding career opportunity
for an experienced, knowledgeable, and innovative manager
to lead the City Clerk Department for a truly unique and
exclusively industrial community. If you are interested in this
exciting and challenging opportunity, please apply online at
www.cityofvernon.org by July 28, 2019.
THE COMMUNITY
The City of Vernon is an industrial city of 5.2 square miles
located about five miles to the southeast of downtown Los
Angeles. Founded in 1905 as the first exclusively industrial
city in the Southwestern United States, Vernon remains largely
industrial with an approximate residential population of 250.
The City currently houses more than 1,800 businesses that
employ approximately 50,000 people, serving as a vital
economic engine for the Southern California region. Vernon
offers an environment uniquely friendly to business and is
home to many Fortune 500 companies in industries that
include food and agriculture, apparel, steel, plastics, logistics
and home furnishings. Vernon maintains strong philanthropic
ties with the neighboring communities where much of its
workforce lives, providing significant support for public
services such as health care and education.
THE ORGANIZATION
The five members of the Vernon City Council are elected at
large, on a non-partisan basis, for five year staggered terms
and, as a result of 2011 Charter amendments, no person
may serve more than two full terms of office. The Mayor is
selected by the Council. The City’s total projected budget for
FY 2019-20 is a little over $315 million (the General Fund
budget is approximately $60 million) with a little over 280
employees. Vernon continues on the path towards creating
greater accountability and transparency with the goal to
create a model government.
Since 2011, Vernon has undergone tremendous change.
Through the City’s implementation of more than 150 good
governance reforms, Vernon – the city that has characterized
itself as “Exclusively Industrial” for over 114 years – has firmly
established itself as a model city for good governance. The
City is seeking an experienced City Clerk committed to the
furtherance of good governance practices and the highest
standards.
THE CITY CLERK DEPARTMENT
The City Clerk Department serves and supports the Public,
City Council, other City Council appointed governing
bodies and City Staff with a high standard of service in
the management, preservation of, and accessibility to the
official City records and legislative actions; administers and
conducts elections ensuring the integrity of the democratic
process; and provides these services efficiently with the
utmost professionalism and with a commitment to open and
transparent governance.
Some of the key responsibilities include conducting general
and municipal elections, preparing and posting agendas
for legislative city meetings, and recording resolutions,
ordinances and the minutes of legislative city meetings.
The City Clerk Department is currently staffed with three
full-time positions including the City Clerk, an Administrative
Secretary, and a Records Management Assistant.
In addition, the City Clerk serves as the official filing officer,
as prescribed by the Fair Political Practices Commission and
pursuant to the City’s conflict of interest code and certifies and
maintains the legislative history of the City of Vernon.
THE POSITION
The City Clerk is responsible for coordinating all activities
for the City Clerk’s Department, City elections, and public
records in accordance with applicable laws, codes, polices,
and procedures. The City Clerk provides leadership and
direction over the activities of staff members of the City Clerk’s
Department. The City Clerk is considered a critical member
of the Executive team that has been assembled to successfully
address and respond to the myriad of issues that Vernon faces
on a daily basis.
The City Clerk supports the relationship between the City of
Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with the public
and City staff.
ESSENTIAL JOB FUNCTIONS
• Serve as Clerk to the City Council.
• Coordinate the preparation of Council agendas and
supporting material including public notification,
technical and legal documents; attend agenda
conference; publish, issue, and post final agenda.
• Direct the preparation, publication, distribution, filing,
indexing, and safekeeping of Council proceedings,
minutes, and actions.
• Plan and direct the processing of ordinances, resolutions,
bond issues, annexations, vacations, assessments,
charter amendments, initiatives, referendum, recall
petitions, and other related documents.
• Maintain the City Municipal Code; certify City
documents; attest to proper execution of all public
documents.
• Serve as the custodian of the City Seal, official City
records, and official municipal documents; plan and
direct the City’s records retention/preservation
program in compliance with legal requirements and
City policy.
• Oversee the processing of all appointments,
resignations, and terminations for all official boards,
commissions, and committees; administer oaths and
affirmations.
• Plan and direct municipal elections including managing
the dissemination, and return of ballots and the filing
of all required technical documents; oversee and/or
perform notary public duties.
• Serve as filing officer and official for state and local
campaign statements and conflict of interest codes
of the City Council advisory bodies and all
designated employees under the Political Reform Act.
• Receive and process petitions, claims against the City,
and lawsuits.
• Analyze, review, and make recommendations
regarding office procedures.
• Prepare, administer, and control department budget.
• Coordinate City Clerk activities with other City
departments, divisions, and with outside agencies.
• Verifies official City activities are in compliance with
federal and state laws and regulations, and City
policies; works independently and makes appropriate
decisions based on knowledge of City policies;
performs duties within scope of authority.
THE IDEAL CANDIDATE
The ideal candidate is someone who is an actively
engaged, hands-on working manager, familiar with the
variety of programs and regulations within the Department’s
jurisdiction. The City seeks an individual who is a technical
expert in their field, is committed to a philosophy of ethical,
transparent, and customer-centered service delivery, and
supports innovation in business processes. He/She should
be a team player who is open and approachable; able
to identify, select and motivate subordinate staff; and can
handle ambiguity.
Furthermore, he/she should be responsive, in a timely
manner, to requests from the Council, City Administrator,
Department Heads and the public.
The City Clerk must have diverse knowledge in a variety
of fields and be able to direct staff. The role requires the
oversight of all city clerk matters under the City’s jurisdiction,
the utilization of expertise to evaluate solutions, and the
ability to provide critical feedback to urgent, complex issues
that arise. Flexibility, levelheadedness in high-pressure
situations, effective verbal and written communication, and
delivery of sound direction to staff are components of an
effective leader for the City Clerk’s Department.
REQUIRED TRAINING, EDUCATION AND EXPERIENCE
Bachelor’s Degree in Public or Business Administration,
or closely related field; AND five years of responsible
experience involving the administration of a City Clerk or
similar municipality office including at least three years of
supervisory experience.
LICENSE AND CERTIFICATION REQUIREMENTS
Possession of a valid State of California driver’s license is
required. Notary Public license. Certified Municipal Clerk
(CMC) Certification is desirable.
COMPENSATION
The monthly salary range for this position is approximately
$13,761 - $16,727. Salary placement within the
established salary range depends upon qualifications.
In addition, benefits provided include: vacation, holiday,
sick, and administrative leave, life insurance, and medical,
dental, and vision insurance that are provided in an
aggregate allowance of up to $1,853.68 per month for
family coverage. Pre-tax supplemental insurance plans
are offered through AFLAC, Colonial Life, and Mutual of
Omaha; there is an option to participate in a Section 125
IRS Plan for reimbursement of dependent care and medical
costs; retirement offered through the California Public
Employees Retirement System (CalPERS), with a 2.7% at
55 formula for classic members (classic employees pay
an 8% contribution) and a 2% at 62 retirement formula
for new members (currently new employees pay a 5.75%
contribution); 457 deferred compensation plan available
at employee cost; the City does not participate in Social
Security; credit union membership also available. The City
has a 4/10 work schedule.
SELECTION PROCESS
Completed application packets will be reviewed and those
whose qualifications best meet, or exceed, the requirements
of the position and appear to best meet the needs of the
City will be invited to participate in the selection process.
A complete application packet must include a cover letter,
resume and completed City of Vernon online application.
Resumes are not accepted in lieu of City applications.
For a complete job description please visit our website at
www.cityofvernon.org
Tentative interview date: Initial interviews are tentatively
scheduled for August 15, 2019.
HOW TO APPLY
For an opportunity to work for an outstanding, dynamic,
and progressive City committed to establishing itself as a
model for good governance, please visit our website at
www.cityofvernon.org and apply online. The City of
Vernon is an Equal Opportunity Employer.
Filing Deadline: Application materials must be submitted
online no later than 11:59 p.m. July 28, 2019
If you have any questions
or would like additional
information about this exciting
career opportunity, please
contact Michael Earl, Director
of Human Resources, at
(323) 583-8811 ext. 239 or
mearl@ci.vernon.ca.us.
EXHIBIT B
October, 2019
AT-WILL EMPLOYMENT AGREEMENT (NON-SAFETY)
BETWEEN THE CITY OF VERNON AND
Lisa M. Pope
This Agreement is between the City of Vernon (“City”) and Lisa M. Pope (“Employee”).
Recitals
City desires to employ Employee as an at-will employee in the position of City Clerk.
Employee desires to be the City Clerk and acknowledges that such employment is at-will.
The City Administrator, pursuant to the authority granted by the City of Vernon Charter
and City Council, agrees to hire Employee, as an at-will employee, subject to the terms and
conditions identified below.
AGREEMENT
Section 1: TERM
The effective date of this Agreement shall be October 7, 2019. Either party may
terminate this Agreement pursuant to the provisions set forth below. Employee is an at-will
employee and may be terminated, with or without cause, upon thirty (30) days written notice.
Employee may resign with thirty (30) days advance notice as set forth in Section 8 below.
Section 2: DUTIES
A. City engages Employee as the City Clerk to perform the functions and duties
specified in the job description for the position (Attachment “A”, incorporated herein by this
reference), as the same may be modified by the City Administrator, from time to time, and to
perform such other legally permissible and proper duties and functions as the City Administrator
shall, from time to time, assign.
B. Employee agrees that to the best of her ability and experience that she will at all
times conscientiously perform the duties and obligations required, either express or implied, by
the terms of this Agreement, the ordinances, resolutions and adopted policies of the City of
Vernon and the laws and regulations of the State of California and the United States.
C. As a public employee, Employee is required to work a full and complete work
week pursuant to the established work schedule as determined by the City Administrator, and
devote whatever time is necessary to fulfill the employment responsibilities and duties as
identified in this Agreement.
D. During the term of this Agreement, Employee is required to have and maintain a
valid California Driver’s license.
E. Employee acknowledges that in connection with the performance of her duties,
she will obtain information from City employees and third parties that is of a confidential nature.
Employee agrees that she will not disclose such confidential information other than to officers
and employees of the City who have been authorized to have access to such information.
- 2 -
October, 2019
Employee further agrees that if she has a question as to the confidentiality of information
obtained in the course of her employment, she will contact the City Attorney for advice.
Section 3: EXCLUSIVE EMPLOYMENT
Employee agrees to focus her professional time, ability and attention to City business
during the term of this Agreement. Consequently, Employee agrees not to engage in any other
business pursuits, whatsoever, directly or indirectly, render any services of a business,
commercial, or professional nature to any other person or organization, for compensation,
without the prior written consent of the City Administrator. This does not preclude Employee
from volunteering her services to other entities or individuals as long as such volunteer services
are not in conflict with the services to be provided by Employee under this Agreement.
Section 4: COMPENSATION
As compensation for the services to be rendered by Employee, City agrees to pay
Employee a base starting salary of no less than $14,174, per month, payable in twenty-six (26)
biweekly installments at the same time as other employees of the City are paid and subject to
customary withholding. Salary adjustments (merit increases), if any, in Employee’s salary
during the term of this Agreement shall be at the sole discretion of the City Administrator based
upon the City Administrator’s evaluation of Employee’s job performance and within the base
salary range established by the City Council or as otherwise approved by the City Council. Any
and all adjustments shall be in accordance with City personnel policies and procedures.
Employee’s salary shall be reflected in the City’s publicly available salary schedule.
Section 5: BENEFITS
A. Retirement
As an employee of the City of Vernon, Employee will be enrolled in the California Public
Employees Retirement System (CalPERS) retirement plan, as such plan may be amended by
the City Council. As of the date of this employment agreement, such plan includes the 2.7% at
55 benefit formula for “classic” miscellaneous employees or the 2.0% at 62 benefit formula for
“new” miscellaneous employees. The Employee pays for the employee contribution to
CalPERS in addition to the applicable amount of the Employer’s contribution as set forth in the
City’s Fringe Benefits and Salary Resolution.
B. Other Executive Management Benefits
Employee shall receive all benefits specified by the then current Resolutions of the City
Council of Vernon for Executive Management Staff, including, without limitation, those related to
Vacation, Administrative Leave, Holidays, Sick Leave, Medical and Dental Insurance, Life
Insurance, Flexible Benefits Plans, Vision Care, Other Leaves, and Deferred Compensation,
and other types of leave in accordance with the Personnel Policies and Procedures Manual.
Section 6: TERMINATION AND SEVERANCE PAY
A. Employee is an at-will employee and serves at the will and pleasure of the City
Administrator and may be terminated at any time, without cause,
subject to the conditions of paragraphs B and C of this section.
- 3 -
October, 2019
B. In the event that Employee is terminated by the City Administrator for reasons other
than physical or mental incapacity, and other than those reasons noted in paragraph
E, below, the City agrees to pay the employee a severance amount equal to six (6)
months of base salary.
C. To be eligible for severance pay, as identified in paragraph B, of this section,
Employee shall fulfill all of her obligations under this Agreement and shall sign a
severance agreement and release of all claims against the City.
D. All severance payments shall be paid within thirty (30) calendar days of the date
Employee executes the severance agreement and release of claims against the City.
E. Notwithstanding paragraphs A, B and C, above, if Employee resigns or retires, or is
terminated due to insubordination, incapacity, dereliction of duty, violation of the
City’s Alcohol and Drug-Free Workplace Policy III-1, conviction of a crime involving
moral turpitude or involving personal gain to her or abuse of her office or position or
any felony or for a breach of this Agreement, City shall have no obligation to pay any
severance provided in this section. Furthermore, Employee agrees that any
severance provided shall be fully reimbursed to the City if the Employee is convicted
of a crime involving an abuse of her office or position.
F. Upon termination, Employee shall be paid for all earned, but unused, vacation time.
Section 7: ABUSE OF OFFICE OR POSITION
If Employee is paid leave salary during a pending investigation, any salary provided for
that purpose shall be fully reimbursed to the City if Employee is convicted of a crime involving
an abuse of her office or position.
If Employee is provided funds for any legal criminal defense during her employment with
the City, any funds provided for that purpose shall be fully reimbursed to the City if the
Employee is convicted of a crime involving an abuse of her office or position.
If this Agreement is terminated, any cash settlement related to the termination that
Employee may receive from the City shall be fully reimbursed to the City if Employee is
convicted of a crime involving an abuse of her office or position.
Section 8: RESIGNATION / RETIREMENT
Employee may resign at any time. Employee may retire, provided she is eligible for
retirement, at any time. Employee agrees to provide thirty (30) calendar days advance written
notice of the effective date of her resignation or retirement.
In the event Employee retires or resigns, Employee shall be entitled to payment for
earned, but unused, vacation time, but not to severance pay as delineated in Section 6,
paragraph B, above.
Section 9: DISABILITY
If Employee is permanently disabled or otherwise unable to perform her duties because
of sickness, accident, injury, mental incapacity or health for a period of thirty (30) calendar days
beyond any earned sick leave, City shall have the option to terminate this Agreement; however,
the City’s option to terminate under this Section shall be limited by its obligation to engage in the
interactive process for reasonable accommodations and to provide reasonable accommodations
as required by law. Nothing in this Section shall be construed to limit or restrict Employee’s
- 4 -
October, 2019
benefits or rights under workers’ compensation or the California Public Employees Retirement
System (“CalPERS”).
However, an employee terminated under this section is not eligible for severance pay, as
delineated in Section 6 of this Agreement.
In cases of disability, Employee shall be compensated for any earned, but unused,
vacation leave.
Section 10: GENERAL PROVISIONS
A. Notice
Any notices required by this Agreement shall be in writing and either delivered in person
or by first class, certified, return receipt requested US Mail with postage prepaid. Such notice
shall be addressed as follows:
TO CITY: City Administrator
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
TO EMPLOYEE: Lisa M. Pope
[Deliver to last updated address in personnel file]
B Entire Agreement
The text of this Agreement shall constitute the entire and exclusive agreement between
the parties. All prior oral or written communications understanding or agreements between the
parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or
modification to this Agreement may be made except by a written agreement signed by the
Employee and the City Administrator and approved as to form by the City Attorney.
C Assignment
This Agreement is not assignable by either the City or Employee.
D Severability
In the event that any provision of this Agreement is finally held or determined to be illegal
or void by a court having jurisdiction over the parties, the remainder of this Agreement shall
remain in full force and effect unless the parts found to be void are wholly inseparable from the
remaining portions of this Agreement.
E. Effect of Waiver
The failure of either party to insist on strict compliance with any of the terms, covenants,
or conditions in this Agreement by the other party shall not be deemed a waiver of that term,
covenant or condition, nor shall any waiver or relinquishment of any right or power at any one
time or times be deemed a waiver or relinquishment of that right or power for all or any other
time or times.
- 5 -
October, 2019
F. Jurisdiction
Any action to interpret or enforce the terms of this Agreement shall be held exclusively in
a state court in Los Angeles County, California. Employee expressly waives any right to remove
any such action from Los Angeles County.
G. Effective Date
This Agreement shall take effect on October 7, 2019.
[Signatures Begin on Next Page].
- 6 -
October, 2019
IN WITNESS WHEREOF, the City of Vernon has caused this Agreement to be signed
and executed on its behalf by its City Administrator, and executed by the Employee.
City of Vernon, a California charter City and
California municipal corporation
Dated: By:
Carlos R. Fandino Jr., City Administrator
ATTEST:
Deborah Harrington, Interim City Clerk
Approved as to form:
Hema Patel, City Attorney
- 7 -
October, 2019
In signing this Agreement, Employee understands and agrees that her employment status is
that of an at-will employee and that her rights to employment with the City are governed by the
terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of
the City of Vernon which might otherwise apply to employees of the City. Employee further
acknowledges that she was given the opportunity to consult with an attorney prior to signing this
Agreement.
Signed:
Dated:
Employee
- 8 -
October, 2019
ATTACHMENT A
Job Description
City Clerk Vernon CA 1 of 3
JOB DESCRIPTION
City Clerk
Date Prepared: March 2014 Class Code: 1310
SUMMARY: Under general direction of the City Administrator, to plan, direct, supervise, and
coordinate all activities of the City Clerk’s Office relating to Council meetings, City elections, and
public records in accordance with applicable laws, codes, policies, and procedures, and to do
related work as required.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by
incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made
as required. The job description does not constitute an employment agreement and is subject to change at any time by the
employer. Essential duties and responsibilities may include, but are not limited to, the following:
Serve as Clerk to the City Council.
Coordinate the preparation of Council agendas and supporting material including public
notification, technical and legal documents; attend agenda conference; publish, issue, and
post final agenda.
Direct the preparation, publication, distribution, filing, indexing, and safekeeping of Council
proceedings, minutes, and actions.
Plan and direct the processing of ordinances, resolutions, bond issues, annexations,
vacations, assessments, charter amendments, initiatives, referendum, recall petitions, and
other related documents.
Maintain the City Municipal Code; certify City documents; attest to proper execution of all
public documents.
Serve as the custodian of the City Seal, official City records, and official municipal documents;
plan and direct the City’s records retention/preservation program in compliance with legal
requirements and City policy.
Oversee the processing of all appointments, resignations, and terminations for all official
boards, commissions, and committees; administer oaths and affirmations.
Plan and direct municipal elections including managing the dissemination, and return of ballots
and the filing of all required technical documents; oversee and/or perform notary public duties.
Serve as filing officer and official for state and local campaign statements and conflict of
interest codes of the City Council advisory bodies and all designated employees under the
Political Reform Act.
Receive and process petitions, claims against the City, and lawsuits.
Analyze, review, and make recommendations regarding office procedures.
Prepare, administer, and control department budget.
Coordinate City Clerk activities with other City departments, divisions, and with outside
agencies.
Verifies official City activities are in compliance with federal and state laws and regulations,
and City policies; works independently and makes appropriate decisions based on knowledge
of City policies; performs duties within scope of authority.
City Clerk Vernon CA 2 of 3
Assures the absolute confidentiality of City's confidential records and information.
Assures that security protocols are followed, and all reports and paperwork are completed in a
timely manner; updates, corrects, retrieves, and releases information according to procedures.
Supports the relationship between the City of Vernon and the general public by demonstrating
courteous and cooperative behavior when interacting with visitors and City staff; maintains
confidentiality of work-related issues and City information; performs other duties as required or
assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s Degree in Public or Business Administration, or closely related field; AND five years of
responsible experience involving the administration of a City Clerk or similar municipality office
including at least three years of supervisory experience.
Knowledge of:
City organization, operations, policies, and procedures.
Federal and state laws and statutes governing municipal operations, public records, and open
meetings, including California Public Employment Relations Board, the Meyers-Milias-Brown
Act, California Public Records Act, California Elections Code, California Political Reform Act
and the Federal Voter Rights Act.
City ordinances, codes, policies, resolutions, and agreements.
Federal and state laws and regulations governing City administration and elections.
Parliamentary practices and procedures governing public meetings.
Principles and practices of record keeping, records management, and records retention.
Principles and practices of confidential records management, and security precautions in the
public sector.
Legal, ethical and professional rules of conduct for public sector employees and elected
officials.
Customer service principles, protocols, and methods.
Business computers, and standard and specialized software applications.
Skill in:
Explaining and applying state and Federal rules and regulations and statutory standards.
Researching, reviewing, correcting, and maintaining complex and extensive public records.
Monitoring the City’s compliance with all laws, regulations, and rules.
Assessing and prioritizing multiple tasks, projects and demands.
Dealing tactfully and courteously with those seeking information about City functions and
activities.
Exercising sound, independent judgment within general policy guidelines.
Establishing and maintaining effective working relationships with the City Clerk and City
Attorney, co-workers, City Council, Mayor, City Administrator, City departments and staff,
regional government agencies, and the public.
Communicating effectively verbally and in writing.
City Clerk Vernon CA 3 of 3
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver’s License is required.
Notary Public license.
Certified Municipal Clerk (CMC) Certificate is desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
City Council Agenda Item Report
Agenda Item No. COV-329-2019
Submitted by: Masami Higa
Submitting Department: Finance/ Treasury
Meeting Date: October 1, 2019
SUBJECT
Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for Professional Auditing Services for
Fiscal Years 2016-2018
Recommendation:
A. Find that approval of the proposed action is exempt from the California Environmental Quality Act (CEQA),
because it is a continuing administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. Even if such
were a project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule is that
CEQA only applies to activities that may have a significant effect on the environment; and
B. Find that it is in the best interest of the City to approve a direct award of the contract and exempt this amendment
from competitive selection based on this determination pursuant to City Code Article IV Section 2.17.12(B)(2); and
C. Approve Amendment No. 2 to the services agreement with Vasquez & Company LLP for professional auditing
services for fiscal years 2016-2018, in substantially the same form as submitted herewith, renewing the agreement
through August 6, 2020 for a total not to exceed amount of $110,000 for the renewal term; and
D. Authorize the City Administrator to execute Amendment No. 2 to provide Audit Services for one additional Fiscal
Year (Year Ended June 30, 2019) to audit the Annual Financial Report of the City and Epic Land Solution's Phase II
Asset Valuation Report.
Background:
Article VIII Section 8.ll of the Vernon Charter requires the City Council to appoint a California Certified Public
Accountant or firm of Certified Public Accountants to provide an independent, annual audit of all City accounts,
including the accounts of all departments, officers, and employees who receive, handle, or disburse public funds.
Under Vernon Code Chapter 2, Article IV, Sec. 2.17.12(A) (10) professional services contracts are exempt from
competitive bidding. The Vernon Code also provides an exemption from competitive selection on such specific
contracts where it has been determined that in the best interests of the City that a direct award of the contract can be
made. Although exempt, in 2013, the City performed a Request for Proposal (RFP) for professional independent audit
services. After a thorough solicitation process, Vasquez and Company was awarded the contract based on its technical
merit and expertise.
Vasquez and Company LLP is a well-established Certified Public Accounting firm that has been successfully serving
many governmental clients for over 50 years (See Attachment 1 for Vasquez Professional Auditing Services). Due to
Vasquez and Company's technical merit and expertise, the City was able to record its governmental infrastructure assets
under GASB 34 and 51 for the Fiscal Year Ended June 30, 2017. The City expects to record its business-type
infrastructure assets under GASB 34 and 51 for the Fiscal Year Ended June 30, 2019. It is critical that the City does
not change its auditor midway through a project, as it will delay the recognition of those assets, and prolong the credit
concerns of the City (See Attachment 2 for Vasquez Engagement Letter). As such, staff requests that the City Council
find it is in the best interest of the City to award the contract directly to Vasquez without a competitive bidding process.
The proposed Amendment No. 2 has been reviewed and approved by the City Attorney's Office. Staff has initiated the
RFP process for the selection of an auditing firm for future fiscal years.
Fiscal Impact:
Amendment No. 2 with Vasquez will not exceed $110,000 during the renewal term (See Attachment 3 for Vasquez
Cost Proposal and Attachment 4 for Contract Amendment No. 2) and has been included in the FY 2019/2020 budget
for the Finance Department. With the addition of Amendment No.2, the total not to exceed amount over the life of the
agreement is $425,594.00.
ATTACHMENTS
1. Vasquez Professional Auditing Services
2. Vasquez Engagement Letter
3. Vasquez Cost Proposal
4. Amendment No. 2 with Vasquez
Technical Proposal for
Financial Audit Services
CITY OF VERNON
Submitted by:
Roger A. Martinez
Partner, Audit Practice Leader
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: (213) 873-1703
Fax: (213) 873-1777
Email: rmartinez@vasquezcpa.com
Date: June 21, 2019
Table of Contents
Transmittal Letter .......................................................................................................................... 1
License to Practice in California .................................................................................................... 4
Independence ............................................................................................................................... 5
Firm Qualifications and Experience .............................................................................................. 6
Partner, Supervisory and Staff Qualifications and Experience ................................................... 13
Similar Engagements with other Government Entities ................................................................ 18
Specific Audit Approach .............................................................................................................. 19
Identification of Potential Audit Problems ................................................................................... 35
1
Transmittal Letter
June 21, 2019
City of Vernon
William Fox
Director of Finance
4305 S. Santa Fe Avenue
Vernon, CA 90058
Re: Technical Proposal to Financial Audit Services
Vasquez & Company LLP (Vasquez) is pleased to submit our Price Proposal to audit the financial
statements of the City of Vernon (City) for the fiscal year ending June 30, 2019. Vasquez has been serving
the auditing needs of local governments in California for 50 years. Our understanding of the engagement
and key aspects of our firm, which distinguishes us from our competitors are summarized in this letter.
Firm’s Understanding
Perform an audit and render an auditor’s report on the Basic Financial Statements of the City and
its component units in accordance with auditing standards generally accepted in the United States
of America and Government Auditing Standards, issued by the Comptroller General of the United
States.
As part of our audit, we will render a report on the basic financial statements that will include
both Government-Wide Financial Statements and Combining Fund Financial Statements,
and also apply limited audit procedures to Management’s Discussion and Analysis (MD&A),
if provided, and required supplementary information pertaining to the General Fund and
each major fund of the City.
We will render our auditor’s reports on the City’s internal control over financial reporting
and on compliance with relevant laws and regulations and other matters based on our audit
of the financial statements.
Prepare and word process the City’s Comprehensive Annual Financial Report.
Perform a Single Audit of the expenditure of federal grants in accordance with U.S. Office of
Management and Budget new Federal regulations entitled “Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200” (the Uniform Guidance).
We will issue our report on the City’s Schedule of Expenditures of Federal Awards
We will render an opinion on the City’s compliance with requirements applicable to each
Major Program
We will render our report on the City’s internal controls over the administration of Federal
funds.
Prepare the City’s State Controller’s Report.
2
Issue a Management Letter that includes recommendations for improvements in internal control,
accounting procedures, and other significant observations that are considered to be non-reportable
conditions.
Provide guidance on the implementation of new GASB and AU-C requirements and specifics of
Federal and State of California regulations as they pertain to local government financial reporting.
Provide assistance in meeting the requirements of the Government Finance Officers Association’s
Certificate of Achievement for Excellence in Financial Reporting Program.
Upon request and specifically after our audits are completed, we will be pleased to make a presentation to
the City Council, during which we will discuss our audit approach, scope, and results. We pride ourselves
on our ability to convey complex information in an informative fashion, free of bias, such that Management
and the City Council can evaluate the significance of the information and determine action plans as may
be appropriate.
Why Vasquez?
Experienced Leaders:
Cristy Canieda, Vasquez Government Practice Leader and former PwC audit manager, will direct
and supervise the auditors in performing the engagement, review the audit results, and provide
technical expertise as appropriate.
Roger Martinez, Vasquez Audit Practice Leader and former KPMG office of professional practice
partner dealing with complex audit, accounting, and risk management issues at a national level,
will act as the engagement quality control reviewer.
Information Technology Expertise:
Our audit approach includes an on-site review of the City’s Information Technology (IT) general
controls by IT professionals with more than 20 years experience to assess whether the standards
of security, integrity, continuity, and control are conducive to reliable processing, consistent with
the City’s technology standards and appropriate to safeguard your information assets.
National Resources:
As part of the RSM US Alliance, we have access to the resources, tools, and expertise of RSM US
LLP (the fifth largest accounting firm in the United States).
Our Internal Control-Based Audit Approach
Our professionals, with extensive experience in performing financial and compliance audits of local
municipalities and other public agencies in California, will bring an unbiased, fresh perspective to
the City’s systems, operations, and practices. Our experience will allow us to assess your risk and
compare your existing policies and practices to those used by other efficient, reputable agencies.
We will focus on the critical areas of your operations.
Our audit approach is unique in that we evaluate and test key internal accounting controls rather
than merely performing substantive tests. This approach provides critically important information
to City management about the effectiveness of its internal controls.
Communication with the City:
We will hold regularly scheduled status meetings to keep you abreast of our progress.
We will provide you meaningful status reports.
We will take a proactive approach to develop effective solutions to identified challenges.
3
Team members, including the engagement partner and quality control partner, will be available to
you on a year-around basis.
Addressing Critical Accounting Matters:
Recognizing that your interests are best served by highly qualified, knowledgeable, and trained accountants
and auditors, we offer our staff and our clients:
Frequent training in current technical matters and subjects of importance to the finance, accounting,
and auditing aspects of local governments such as new GASB and SAS requirements.
Specifics of Federal and State of California regulations as they pertain to local government
accounting, reporting, and compliance.
Timeliness:
We understand and appreciate the importance of adhering to agreed-upon timelines and meeting
deadlines.
We structure our audit approach to recognize issues early, plan for the orderly completion of our
work, and avoid end-of-the-audit surprises. As such, we commit to perform the work within the
required time period.
New GASB Pronouncement Experience:
Our team has assisted our clients in the adoption of applicable new Governmental Accounting
Standards Board (GASB) statements.
Our firm assists clients in assessing their readiness to implement the new standards as well as
guiding them through the actual implementation.
Providing an Effective and Efficient Audit:
Our risk-based approach, our high caliber management team, and our experienced staff ensures
that critical issues are not overlooked, but instead are promptly identified, communicated to you
and resolved to the City’s satisfaction.
Vasquez is committed to providing the City with the highest level of customer service and trust that you will
find Vasquez well qualified to provide the City with professional auditing services. Should you have any
questions or desire further assistance, please call me at the contact information below. I, Roger A. Martinez,
Partner with Vasquez, am authorized to negotiate and bind the firm to contract.
VASQUEZ & COMPANY LLP
Roger A. Martinez, CPA | Audit Practice Leader
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
tel.: 213-873-1703
fax: 213-873-1777
email: rmartinez@vasquezcpa.com
City of Vernon
Technical Proposal for Financial Audit Services 4
License to Practice in California
Vasquez is properly licensed to conduct public accounting in California. We further assure the City that all “key”
engagement team members are properly licensed Certified Public Accountants in California. Vasquez certifies
that upon notification, it will inform the City of any suspension, termination, lapse, non-renewals, or restrictions
of its licenses, certificates, or other required documents.
City of Vernon
Technical Proposal for Financial Audit Services 5
Independence
Vasquez meets the independence requirements of the auditing standards generally accepted in the United
States of America and the Government Auditing Standards, (2011 revision), published by the United States
General Accounting Office (“Yellow Book”) as it relates to the City and its component units.
Independence Policies and Monitoring Programs
One of the primary objectives of our system of quality control is to provide reasonable assurance that our
firm and personnel comply with relevant ethical requirements when discharging professional responsibilities.
Relevant ethical requirements include independence, integrity, and objectivity.
Our firm satisfies this objective by establishing and maintaining policies and enforcing specific procedures
relative to the following:
Personnel adherence to relevant ethical requirements such as those in regulations, interpretations,
and rules of the AICPA, Securities and Exchange Commission, Department of Labor, Public
Company Accounting Oversight Board, U.S. Government Accountability Office, state CPA societies,
state boards of accountancy, state statutes and any other applicable regulators.
Communicating independence requirements to firm personnel and, where applicable, others
subject to them.
Identifying and evaluating possible threats to independence and objectivity, including the familiarity
threat that may be created by using the same senior personnel on an audit or attest engagement
over a long period of time, and to take appropriate action to eliminate those threats or reduce them
to an acceptable level by applying safeguards.
Withdrawing from engagements if effective safeguards to reduce threats to independence to an
acceptable level cannot be applied.
Written confirmation, at least annually, of compliance with policies and procedures on
independence from all firm personnel required to be independent by relevant requirements.
Confirming the independence of another firm or firm personnel in associated member firms who
perform part of an engagement.
Rotating personnel for audit or attest engagements where regulatory or other authorities require
such rotation after a specified period.
Advising acquired practice units of our policies related to independence, integrity, and objectivity.
City of Vernon
Technical Proposal for Financial Audit Services 6
Firm Qualifications and Experience
Vasquez is a Limited Liability Partnership established in 1969 and registered with the State of California
Department of Consumer Affairs. Vasquez is a small business enterprise certified by the State of California
(#24276).
Personnel Resources
Partners/Principals 7
Managers 8
Supervisors 6
Senior Auditors 15
Staff Auditors 20
Professionals 56
Administrators 4
Total 60
National Resources
Vasquez is an integral part of the RSM US Alliance, a premier affiliation of independent accounting and
consulting firms in the United States, with more than 75 members in over 38 states, the Cayman Islands and
Puerto Rico. This affiliation gives us access to a full range of national and international capabilities. As a
member of the RSM US Alliance, Vasquez has access to the resources and services RSM provides its clients.
We accepted an invitation to become a member of the RSM US Alliance because it is a natural fit with our
commitment to our clients and our determination to stay at the forefront of developments affecting accounting
and consulting firms today.
RSM US Alliance provides its members with access to resources of RSM US LLP (formerly known as RSM
US LLP), the leading provider of audit, tax and consulting services focused on the middle market, with more
than 8,000 people in 80 offices nationwide. RSM US LLP (RSM) is a licensed CPA firm and the U.S. member
of RSM International, a global network of independent audit, tax and consulting firms with more than 37,500
people over 110 countries. RSM US Alliance member firms are separate and independent businesses and
legal entities that are responsible for their own acts and omissions, and each is separate and independent
from RSM.
Government Practice Group
Vasquez is comprised primarily of personnel who left the prestigious “Big Four” international accounting
firms to focus on their chosen industry – primarily government and nonprofit – and work with greater
autonomy in a progressive, nimble and client-centric environment. The Vasquez leadership consists of nine
(9) partner/directors, each of whom previously worked with one or more of the Big Four – KPMG, PWC,
E&Y, and Deloitte. This experience ensures a firm emphasis on quality, innovation, performance standards,
opportunity, discipline, and professional growth.
Since its inception, Vasquez has focused on serving governmental entities. The government-industry easily
comprises the largest portion of all industries we serve today.
City of Vernon
Technical Proposal for Financial Audit Services 7
Office Locations
Vasquez will staff the City with two partners, one manager, one supervisor, and two staff auditors. We will
serve the City from our headquarters based in Downtown Los Angeles:
Headquarters
655 N. Central Avenue
Suite 1550
Glendale, CA 91203
t) 213-873-1700
f) 213-873-1777
Sacramento
1215 K Street
17th Floor
Sacramento, CA 95814
t) 916-503-3269
f) 916-503-2401
San Diego
333 H Street
Suite 5000
Chula Vista, CA 91910
t) 858-263-2760
f) 619-551-7001
Manila
6750 Ayala Avenue
Level 17, Office Tower
Makati City, 1226
Philippines
Range of Services
List of Municipal Clients
Vasquez performs numerous financial and compliance audits of governmental organizations. These audits
include risk assessments performed under a structured approach based on the standards outlined in the
COSO Principles.
Our audits are performed in accordance with auditing standards generally accepted in the United States,
Government Auditing Standards, OMB Uniform Guidance, and the Office of the State Controller’s Minimum
Audit Requirements and Reporting Guidelines for California Special Districts (when applicable).
Additionally, Vasquez performs the fund financial and compliance audits of the cities and jurisdictions
included in the Los Angeles County Metropolitan Transportation Authority Consolidated Audit that receive
Proposition A and Proposition C Local Return Funds, Measure R Local Return Funds and Transportation
Development Act Article 3 Funds:
City of Vernon
Technical Proposal for Financial Audit Services 8
Clients
City of Agoura Hills
City of Azusa
City of Baldwin Park
City of Bell
City of Bell Gardens
City of Beverly Hills
City of Calabasas
City of Carson
City of Commerce
City of Compton
City of Cudahy
City of Culver City
City of El Monte
City of Gardena
City of Hawthorne
City of Hidden Hills
City of Huntington Park
City of Industry
City of Inglewood
City of Irwindale
City of La Puente
City of Lawndale
City of Long Beach
City of Lynwood
City of Malibu
City of Maywood
City of Montebello
City of Monterey Park
City of Moreno Valley
City of Norwalk
City of Pico Rivera
City of Pomona
City of Rosemead
City of San Fernando
City of San Juan Capistrano
City of Santa Fe Springs
City of Santa Monica
Clients
City of Simi Valley
City of South El Monte
City of South Gate
City of Vernon
City of Walnut
City of West Hollywood
City of Westlake Village
Alameda Corridor-East Construction Authority
Alameda Corridor Transportation Authority
Big Bear Municipal Water District
Encina Wastewater Authority
Hidden Valley Municipal Water District
Los Angeles County Metropolitan Transportation
Authority
Metropolitan Water District of Southern California
Municipal Water District of Orange County
Needles Public Utility Authority
Plumas County Transportation Commission
Port of Long Beach
San Gabriel Basin Water Quality Authority
San Gabriel Valley Council of Governments
San Joaquin Regional Transit District
Southern California Association of Governments
Southern California Regional Rail Authority
SunLine Transit Agency
Upper San Gabriel Valley Municipal Water
District
Valley County Water District
Walnut Valley Water District
Water Replenishment District of Southern
California
City of Vernon
Technical Proposal for Financial Audit Services 9
Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost
Principles and Audit Requirements for Federal Awards
A large number of our government clients receive federal funds. Our success in effectively serving these
entities is based in part, on our significant knowledge and experience with U.S. Office of Management and
Budget new Federal regulations entitled “Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards at 2 CFR 200” (the Uniform Guidance).
We are proposing for the City, an engagement team with substantial experience in auditing governmental
entities for both financial and compliance audits. Our industry-focused staff has undergone training courses
dedicated to governmental accounting, auditing, and financial reporting, as well as specialized training in
the compliance requirements of OMB Uniform Guidance regarding changes in Single Audit requirements.
Our partners have conducted training for professional organizations on the subject of the new Uniform
Guidance. The Uniform Guidance includes several requirements, some of which are:
Financial management systems must include such items as written procedures for determining
the allowability of costs in accordance with cost principles and the terms and conditions of the
federal awards, and written procedures to implement the requirements for cash management.
Time and payroll cost distribution records must be maintained for all employees whose salary
is paid in whole or in part with federal funds, and payroll costs allocated to federal programs
may not be based on budget estimates alone, but instead must reflect the actual expenditure of
effort.
Accounting records must be supported by a system of internal controls which provides
reasonable assurance that amounts are accurate, allowable, and properly allocated.
Internal controls should be in compliance with the guidance contained in “Internal Control
Integrated Framework” issued by the Committee of Sponsoring Organizations of the Treadway
Commission (COSO).
Procurement standards covering small purchases, micro-purchases, sealed bids, competitive
proposals, and sole source procurements that must be adhered.
Subrecipient monitoring includes the requirement that each potential subrecipient must be
evaluated for risk of noncompliance with Federal requirements, must be monitored, and must
be audited when required, with the audit results considered by the awarding entity.
The entity must establish and maintain effective internal controls over federal awards, including
establishing reasonable budgets that minimize incentives to miscode expenditures and
performing risk assessments to identify procedures and controls that should be strengthened to
prevent or identify unallowable activities.
Property records must be supported by at least a bi-annual physical inventory and include all
the data elements outlined in the regulations.
Awards of contracts for goods or services on a sole source basis must be supported by a written
justification.
Any interest earned on federal monies must be credited back to the federal government.
Comprehensive Annual Financial Reports
Vasquez professionals are acknowledged experts on GAGAS regulations and GASB reporting
requirements. We have substantial experience in the preparation of Comprehensive Annual Financial
Reports that have assisted our clients in achieving the Government Finance Officers Association award for
Excellence in Financial Reporting.
Our single audit experience includes the County of Los Angeles with more than $3.5 billion in
federal expenditures.
City of Vernon
Technical Proposal for Financial Audit Services 10
GFOA Client Awardees
City of Baldwin Park
City of Carson
City of El Monte
City of Lynwood
City of Moreno Valley
City of Simi Valley
City of Temple City
Water Replenishment District of Southern California
Upper San Gabriel Valley Municipal Water District
Management Letter Comments
Providing value-added management letter comments is a priority for Vasquez. The unique experience that
our auditors/consultants possess enables us to provide meaningful assistance beyond what most audit
firms can provide. We do this through many different forms, but it comes primarily in the form of early
identification of issues before they become major problems for our clients. We meet with our clients
throughout the year so that we can get a better understanding of the challenges they are facing. Our clients
have realized many benefits, including improved operational efficiencies, security, and proactive prevention
of potential future audit issues.
During routine procedures performed by one of our IT auditors over the implementation of a new ERP
system at one of our new clients, our IT Manager noted that the client’s IT department and IT consultant
had not addressed key issues that were critical to the operations of our client. We immediately brought our
concerns to the attention of upper management who took action right away. Although our comments did
cause a delay in the go-live date, the client realized it was in their best interest to delay the launch so that
the concerns identified could be addressed leading to fewer disruptions to operations.
GASB Pronouncements
Our firm encourages early adoption of all applicable Government Accounting Standards Board (GASB)
statements. Some of these standards have been monumental in establishing new financial reporting
requirements for state and local governments throughout the United States and restructured much of the
information that had been presented in the past.
We take a proactive approach in assisting all our government clients in understanding GASB activities from
exposure drafts to the implementation of new standards. We accomplish this through our collaborations
with GASB, GFOA, ASBO, AICPA Government Audit Quality Center, and by taking the time to sit down
with clients to discuss and plan for the impact of new GASB standards.
As a member of the RSM US Alliance, Vasquez personnel are updated through RSM’s formal and informal
relationships with the officials of most key federal departments. They have participated as an advisor to the
President’s Council on Integrity and Efficiency through the Quality of Audit Roundtable. They also maintain
relationships with officials in the Office of Inspector General of many federal departments and agencies, as
well as close working relationships with key officials within GAO and OMB.
Pronouncements Issued But Not Yet Adopted
The GASB has issued pronouncements that have effective dates on or after June 30, 2018, which may
impact future financial presentations. We will be pleased to help the City implement the Statements that
have been issued, but not yet implemented and to discuss what, if any, impact the implementation of the
statements may have on the financial statements of the City.
We take a very proactive approach in helping our clients understand GASB activities from exposure drafts,
such as the GASB Statement No. 75 on Other Post-Employment Benefits, to implementation of new
standards. We accomplish this through our collaborations with GASB, GFOA, and the AICPA Government
City of Vernon
Technical Proposal for Financial Audit Services 11
Audit Quality Center, and more importantly by taking the time to sit down with clients to discuss and plan
for the impact of new GASB standards.
Recognizing that your interests are best served by highly qualified, knowledgeable and trained accountants
and auditors, we offer our staff and our client's frequent training in current technical matters and subjects
of importance to the finance, accounting and auditing aspects of local governments. We will provide the
City a minimum of eight (8) hours of continuing professional education annually, and will also invite you to
our annual Governmental Update Conference. As your accounting and business advisor, we embrace a
forward-thinking approach on upcoming accounting pronouncements and will work with the City to facilitate
timely implementation. We provide guidance and training to your personnel on the implementation of new
GASB requirements and specifics of Federal and State of California regulations as they pertain to local
government accounting early so that the City personnel will be able to provide the necessary information
that will allow for an efficient and cost-effective audit.
Quality Control
Vasquez has an extensive quality control program designed to monitor compliance with the audit and
accounting professional standards and firm policies. Our client service approach requires the active
involvement of experienced partners and managers in the consulting and audit engagements to make sure
that the critical issue is identified and resolved on a timely basis.
Review Process
All audit engagements are required to have a secondary review by either a report review specialist or a
concurring reviewer. Before the reports, the financial statements and any letter communicating reportable
conditions and other letters are released, they must be reviewed by a report review specialist not otherwise
associated with the engagement. The report review specialist’s role is supportive of that of the partner and,
organizationally, they are responsible for one or more offices.
Before the commencement of fieldwork and as the engagement progresses toward completion, the report
review specialist is expected to aid the partner and the audit team in resolving difficult accounting, auditing,
and reporting issues. Upon completion of the partner review and before the release of the report, the report
review specialist must review the financial statements, our report thereon, and the letter communicating
reportable control structure conditions and any other special reports or letters to be issued.
The audit plan should be reviewed and concurred with by a concurring reviewer designated for the industry
before the commencement of fieldwork if the industry is designated as “high risk” by firm policy or when
engagement risk is otherwise assessed as high, and the engagement is a first-time audit for the firm. If a
concurring review is performed during planning, this reviewer will also perform a review of all of the firm’s
reports, as well as discussing significant audit findings and issues with the engagement partner.
Performance Monitoring and Assessment
The objective of the engagement performance element of our quality control is to provide reasonable
assurance that:
Engagements are consistently performed in accordance with applicable professional standards and
regulatory and legal requirements
Our firm or engagement partner issues reports that are appropriate in the circumstances
Policies and procedures for engagement performance address all phases of the design and execution of
the engagement, including engagement performance, supervision responsibilities, and review
responsibilities. Policies and procedures require that consultation takes place when appropriate. Also, our
firm has established criteria against which all engagements are to be evaluated to determine whether an
engagement quality control review should be performed.
We satisfy the above objectives by establishing and maintaining the following policies and procedures:
Planning for engagements meets professional, regulator, and firm requirements.
City of Vernon
Technical Proposal for Financial Audit Services 12
Qualified engagement team members review work performed by other team members on a timely
basis.
Vasquez establishes procedures addressing the nature, timing, extent, and documentation of the
engagement quality control review.
Vasquez establishes criteria for the eligibility of engagement quality control reviewers.
Vasquez requires that consultation take place when appropriate; that sufficient and appropriate
resources are available to enable appropriate consultation to take place; that all the relevant facts
known to the engagement team are provided to those consulted; that the nature, scope, and
conclusions of such consultations are documented; and that conclusions resulting from such
consultations are implemented.
Management follow-up procedure internally called “Voice of the Client” to set the tone of “how we did” and
“where can we improve.”
Federal or State Desk or Field Reviews
Vasquez has not had any Federal or State desk reviews or field reviews in the past three (3) years. Vasquez
has not had any complaints filed against it with the California State Board of Accountancy or any other
oversight agency for substandard work or any other reason.
Peer Review Report
Vasquez is a member of the American Institute of Certified Public Accountants (AICPA) Division of Firms
and received a Peer Review Rating of “Pass” without comment - the highest rating from the AICPA on its
peer review dated February 22, 2017. This peer review covered several government engagements similar
in size and complexity as the City. A copy of the peer review opinion follows:
City of Vernon
Technical Proposal for Financial Audit Services 13
Partner, Supervisory and Staff Qualifications and Experience
Our team structure, staffing, service approach, communication, and coordination are refined to fit the unique
needs of the City. We staff our engagements with individuals focused on a dedicated industry because of
their desire to make a positive impact with their careers, resulting in continuity of the team members you
work with year after year.
Our expertise in the government industry allows our team to understand the nuances of your specific
business and translate that knowledge into better solutions, faster responses to your questions and a more
comfortable (and valuable) working relationship overall.
We devote significant time to training and research activities to understand the economics, operations, and
trends affecting local government. Our perspective is that of a knowledgeable independent auditor who can
relate to the unique aspects of the City. This perspective enables us to provide efficient and cost-effective
audit services for our clients.
You should note that the audit team we are proposing for the City assignment has experience with other
entities similar to yours.
Partner Involvement
Our structure ensures that senior engagement team members can spend time on-site, checking the quality
of our work, not just verifying we are on target to meet deadlines. Our engagement partners will provide
frequent, valuable on-site interaction with City staff and close supervision of the audit team. Ms. Canieda
and all senior members will engage in regularly scheduled meetings with you to answer questions, provide
guidance, and help ensure issues are identified and resolved promptly. With our partners on site, informal
meetings can more readily occur, and issues get resolved in front of your desk rather than behind ours.
Vasquez has built its reputation on close partner involvement and maintaining strong client
relationships. We have structured our engagement team with extensive partner involvement. You will find
our average partner-to-staff leverage ratio is higher than most other firms.
Beyond partner leadership and support, an audit is only as
good as the people doing the bulk of the work on a day-to-day
basis. We are committed to providing a staff resource pool
that embodies the attributes that you expect of your auditor,
including technical expertise in GASB, knowledge of the
government and private industries, and softer skills such as
respect, empathy, and timely response to questions. Each
team member that we have allocated to serve the City brings
relevant experience and receives industry training through our
Continuing Professional Education program.
City of Vernon
Technical Proposal for Financial Audit Services 14
Areas of Expertise
Cristy’s areas of expertise include overseeing all aspects of financial and compliance audits including
internal control reviews and Single Audits performed in accordance with Office of Management and
Budget Federal regulations entitled “Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards at 2 CFR 200” (the Uniform Guidance), program specific audits,
financial statement reviews, forecasts and projections to government agencies; preparation of
comprehensive annual financial reports, State Controller’s reports.
Prior Experience
City of Baldwin Park
City of Carson
City of Cudahy
City of El Monte
City of Hawthorne
City of Huntington Park
City of La Puente
City of Lynwood
City of Montebello
City of Moreno Valley
City of Norwalk
City of Pico Rivera
City of Simi Valley
City of Temple City
City of Vernon
WateReuse Finance Authority
Central Basin Municipal Water District
Water Replenishment District of Southern California
La Habra Heights Water District
Rancho California Water District
La Puente Valley County Water District
Orange County Water District
Jurupa Community Special District
Coachella Valley Association of Governments
Community Development Commission of Los Angeles County
Upper San Gabriel Valley Water District
Professional Background and Affiliations
Cristy’s professional background includes Diehl, Evans & Company and Audit Manager and Manager, Tech.
Standards and Continuing Education with PwC. She is a Certified Public Accountant licensed to practice in
the State of California.
Educational Background
Cristy received her Bachelor of Science in Accountancy and Associate in Government Auditing from
Enverga University and her Master’s in Business Administration from Ateneo Graduate School of
Business. She remains current on accounting matters by attending conferences and continuing
education courses which are heavily focused on subjects applicable to governmental accounting and
financial reporting, as well as federal and state regulatory matters and auditing requirements. She
maintains compliance with the continuing education requirements of the AICPA and the California Board
of Accountancy.
CRISTY A. CANIEDA, CPA, CGMA
Partner
Vasquez & Company LLP
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: 213-873-1720
Email: ccanieda@vasquezcpa.com
City of Vernon
Technical Proposal for Financial Audit Services 15
Areas of Expertise
Roger’s areas of expertise include overseeing all aspects of financial and compliance audits including
internal control reviews, Single Audits performed in accordance with Office of Management and
Budget “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards at 2 CFR 200” (the Uniform Guidance), program specific audits, financial statement reviews,
forecasts and projections to large complex governmental or regulated entities in California. His
expertise also includes serving as a quality technical reviewer of governments at a national level and
acting as an instructor on accounting, auditing and reporting issues to the public sector throughout the
United States.
Representation of Experience
City of Long Beach
City of Vernon
City of Adelanto
City of Cudahy
City of El Monte
City of Huntington Park
City of Norwalk
Township of Addison
Village of Hillside
Village of Merrionette Park
Village of Posen
Village of River Grove
Alameda Corridor – East Construction Authority
Alameda Corridor Transportation Authority
California State University System
California State Teachers’ Retirement System
Los Angeles County Employees Retirement Association
Los Angeles County Metropolitan Transportation Authority
Los Angeles World Airports
Los Angeles Community College District
Metropolitan Water District of Southern California
Port of Los Angeles
San Joaquin Transit Agency
SunLine Transit Agency
Professional Background and Affiliations
Roger is a member of the American Institute of Certified Public Accountants, California Society of
Certified Public Accountants, Los Angeles Chamber of Commerce, and the Association of Latino
Professionals in Finance and Accounting. He has held many board memberships with private
companies and nonprofit organizations. He is currently on the Advisory Board for the Salvation Army,
and Los Angeles County Medical Association.
Educational Background
Roger received his Bachelor of Arts, Major in Economics and Minor in Accounting from the University
of California, Los Angeles. He remains current on accounting matters by attending conferences and
continuing education courses which are heavily focused on subjects applicable to governmental
accounting and financial reporting, as well as federal and state regulatory matters and auditing
requirements. He maintains compliance with the continuing education requirements of the AICPA and
the California Board of Accountancy.
ROGER A. MARTINEZ, CPA
Partner
Vasquez & Company LLP
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: 213-873-1703
Email: ram@vasquezcpa.com
City of Vernon
Technical Proposal for Financial Audit Services 16
Areas of Expertise
Cid’s practice is in managing all aspects of financial and compliance audits including internal control
reviews, Single Audits performed in accordance with Office of Management and Budget Circular a-133
and the new Federal “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards at 2 CFR 200” (the Uniform Guidance), program specific audits, financial statement
reviews, forecasts and projections to government agencies; preparation of comprehensive annual
financial reports and State Controller’s reports.
Representation of Experience
City of Baldwin Park
City of El Monte
City of Huntington Park
City of La Puente
City of Montebello
City of Norwalk
City of Temple City
City of Vernon
Needles Public Utility Authority
Los Angeles County Metropolitan Transportation Authority
San Gabriel Valley Council of Governments
SunLine Transit Agency
Upper San Gabriel Valley Municipal Water District
Professional Background and Affiliations
Cid’s professional background includes S.J. Levy & Co. and SGV & Co, a member practice of Ernst &
Young, where his practice was focused on audit engagement planning, budgeting and preparing audit
programs, draft financial statements, tax returns and management reports. Cid is a Certified Public
Accountant licensed to practice in the State of California.
Educational Background
Cid received his Bachelors of Science in Commerce, major in Accounting, from the University of San Carlos.
He remains current on accounting matters by attending conferences and continuing education courses
which are heavily focused on subjects applicable to governmental accounting and financial reporting, as well
as federal and state regulatory matters and auditing requirements. He maintains compliance with the
continuing education requirements of the AICPA and the California Board of Accountancy.
ISIDRO CONDE, CPA
Audit Manager
Vasquez & Company LLP
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: 213-873-1700 x 221
Email: cconde@vasquezcpa.com
City of Vernon
Technical Proposal for Financial Audit Services 17
Area of Expertise
Michelle’s practice is focused on planning, design and performance of IT Enabled Business
Transformation; Global & Regional Project/Program Management; Business Process and Systems
Management/Optimization; Shared Services, Business Process Outsourcing; Strategic Financial
Planning, Analysis and Reporting; Activity Based Management; Information Security; IT Governance,
Risk and Compliance; Sarbanes – Oxley (SOX) 404; IT Audit and Controls; Operational Excellence; ERP
Security and Controls; ERP Materials Management; Enterprise Information Architecture; Master Data
Management; Business Intelligence; Resolution and Incident Management; Performance Metrics; Global
& Regional Team Development & Management
Representation of Experience
City of Baldwin Park
City of El Monte
City of Montebello
City of Moreno Valley
City of Simi Valley
City of Vernon
Encina Wastewater Authority
San Gabriel Valley Water Company
San Joaquin Regional Transit District
Southern California Edison
Sunline Transit Agency
Professional Background and Affiliations
Michelle’s experience includes fifteen years with The Coca-Cola Company (TCCC). During her tenure
with TCCC, she led the company’s Global Bottler Business Services group as their Chief Information
Officer/Director. She also served as the Regional Information Security Officer for Asia Pacific, Middle East
and Africa, who provided direction and assurance over the confidentiality, integrity and availability for
Mondelez International’s information.
Michelle’s professional background includes PriceWaterhouseCoopers and Deloitte & Touche
International. She is a certified SAP R/3 Materials Management Consultant, ITIL Foundation V3 Certified,
Certified Information Systems Auditor (CISA) and a Certified Information Security Manager (CISM).
Educational Background
Michelle received her Bachelor of Science in Accountancy from the University of the City of Manila,
Philippines. She remains current on accounting matters by attending conferences and continuing
education courses which are heavily focused on subjects applicable to a Finance/IT professional.
MICHELLE DE GUZMAN, CISA, CISM
IT Audit Manager
Vasquez & Company LLP
655 N Central Avenue, Suite 1550
Glendale, CA 91203
Tel: 213-873-1700 x 319
Email: mdeguzman@vasquezcpa.com
City of Vernon
Technical Proposal for Financial Audit Services 18
Similar Engagements with other Government Entities
Client Contact Engagement Description Engagement
Partners
City of El Monte
Bruce Foltz
11333 Valley Blvd.
El Monte, CA 91731
(626) 580-2001
Annual financial and compliance audit, single audit,
GANN Limit calculation, management letter, State
Controller’s Report, Report on Allocation of Costs to
Enterprise Fund. GFOA Award.
Year: 2017-18
C. Canieda
Lead Partner
R. Martinez
QC Partner
City of Simi Valley
Irene Peterson
2929 Topo Canyon Road
Simi Valley, CA 93063
(805) 583-6725
Annual financial and compliance audit for inclusion in the
City’s CAFR prepared in conformance with the GASB 34
requirements, Single Audit (Uniform Guidance),
calculation of GANN Appropriation Limit, Simi Valley
Library compliance, Public Service Center for Sanitation
and Waterworks compliance, Management letter. GFOA
Award.
Year: 2017-18
C. Canieda
Lead Partner
R. Martinez
QC Partner
City of Baldwin Park
Rose Tam
14403 E. Pacific Ave.
Baldwin Park, CA 91706
(626) 960-4011
Annual financial, compliance audit for inclusion in the
City’s CAFR prepared in conformance with the GASB 34
requirements and Single Audit (Uniform Guidance).
GFOA Awards.
Year: 2017-18
C. Canieda
Lead Partner
R. Martinez
QC Partner
O Chacon
IT Partner
City of Montebello
Mr. Robert Mescher
(323) 887-1412
Annual financial, compliance audit for inclusion in the
City’s CAFR prepared in conformance with the GASB 34
requirements, Single Audit (OMB A-133), Montebello
Transit Fund, Hilton Garden Inn.
2012 to present
C. Canieda
Lead Partner
R. Martinez
QC Partner
What Our Clients Say:
“Thanks for your assistance with this process. It's been of great value working with you and
your firm. Some of the issues and questions raised during the audit process will serve to help
us further improve our operations.”
City of Simi Valley
City of Solano Beach
Technical Proposal for Professional Auditing Services 19
Specific Audit Approach
As part of an audit engagement, we leverage a formal project management methodology to help ensure
that all tasks are planned effectively and ultimately completed on time and that any changes in the schedule
will be properly documented and authorized. As part of the planning process, we will work with you to agree
upon a communications plan that will set forth the protocols for periodic status updates and escalations
throughout the project. Throughout the audit, we will provide regular status reporting consistent with the
communications plan.
Embedded within your audit team are experienced project managers who have strong project management
skills. These Vasquez team leaders will provide highly collaborative project management expertise and
consultation to the City to help ensure that there are no surprises during the audit. Additionally, Vasquez
will continuously look for ways to improve the management and execution of the audit. We want to ensure
that audit planning, scheduling, and budgeting are executed properly and on a timely basis.
Vasquez’s commitment is to be on-site at the City to perform supervision and workpaper reviews, and hold
status meetings. Cristy Canieda, as the audit engagement partner, and Cid Conde, as the audit manager,
will be on-site to perform their respective duties.
At each phase of our engagement, our client service standards guide us toward providing an exceptional
customer experience – one in which we become a trusted adviser and bring innovative ideas and solutions
that deliver value to you.
We understand. Our audit and consulting professionals follow
our CaseWare process, which provides us with a thorough
understanding of your business, current situation, needs, and
expectations to help ensure there will be no surprises at each
phase of the engagement.
We communicate. Our team is trained to communicate with
consistent and open dialogue at the right time to the right people.
We collaborate. We collaborate to bring together the right
expertise to meet your needs, resolve emerging issues
proactively, and bring innovative ideas and solutions that
deliver value to you.
We deliver. We deliver what we promise – on time, on budget,
and with the highest quality.
At Vasquez, we want to build strong relationships with our clients and continuously seek to understand
ways in which we can ensure the services we are providing are in alignment with their needs. We believe
it is important to strive for continuous improvement in the ways we interact with and deliver services to
clients. We do this, in part, by adhering to defined client service standards and seeking feedback on our
performance from our clients.
Every financial statement audit engagement presents a different set of challenges. No two organizations
are the same, and therefore, we must tailor the audit to each organization based on the specific risks
identified.
Our audit approach is based on a risk assessment process which is planned and executed by
experienced auditors. The results as depicted below form the basis for our audit strategy and
procedures, and ultimately yield practical comments for strengthening internal controls and
improving practices, as well as our opinion on the financial statements and our auditor’s reports
on internal control and compliance with laws and regulations.
City of Vernon
Technical Proposal for Financial Audit Services 20
Risk Assessment
The design of an effective audit plan depends on the audit team’s ability to identify and assess the risk that
the financial statements contain a material misstatement, whether caused by error or fraud. The risk
assessment process will include:
Obtaining an understanding of the City, its component units, and the environment in which they
operate, including efforts to understand the events, conditions, and organizational activities that
might reasonably be expected to have a significant effect on the risks of material misstatement. An
understanding of the City and the environment will often involve consideration of such things like
the regulatory environment, business objectives and strategies, and selection of an application of
accounting principles.
Considering information gathered during the engagement acceptance and continuance evaluation,
including prior reports, audit planning activities, prior audits, and other non-audit engagements
performed for the City.
Inquiring of the audit committee, management, and others within the City about risks of material
misstatement.
Obtaining an understanding of the City’s internal controls over financial reporting.
Performing analytical procedures, such as a comparison of the City’s current financial statement
account balances to prior year financial statements and budgeted amounts and/or comparison of
current relevant financial ratios to industry ratios or prior year ratios.
Developing an Audit Strategy
In developing an audit strategy, we may decide to perform tests of the City’s internal control over certain
systems and processes. We assess the desirability of adopting such a strategy by considering factors such
as cost/benefit considerations, the volume of transactions, and prior year results of control testing. If test
City of Vernon
Technical Proposal for Financial Audit Services 21
results indicate that a City’s internal controls are effective, we may decide to reduce the level of
substantive tests that it performs as a basis for its opinion.
Phase I Phase II Phase III Phase IV
Audit
Planning
Completion
Familiarize ourselves
with operating
environment
Perform risk
assessment
procedures
Perform preliminary
analytical review
Identify major
programs for Single
Audit testing
Develop Audit Plan
Discuss and agree on
financial statement
format
Reevaluate the
progress of the audit
and make any
changes on audit
approach and
procedures, if
necessary.
Train City personnel
on new accounting
and auditing
pronouncements, if
needed.
Provide SAS 114
Planning
Communication to
Audit Committee/City
Council
Assess internal control
environment
Perform IT Controls
testing and evaluation
Perform AU 316 (Fraud
evaluation) procedures
Evaluate design and
implementation of key
controls
Test controls over
financial reporting and
administration of
federal funds
Identify internal control
strengths and
weaknesses
Draft internal control
management letter
comments
Draft auditor’s internal
control report (GAGAS
and Uniform Guidance)
Plan and perform
substantive audit
procedures, including
confirmations,
vouching,
reconciliations,
inspections,
observations,
inquiring and
analytical procedures
Perform substantive
compliance audit
tests over federal
programs
Conduct final
analytical review
Consider Audit
Evidence Sufficiency
Conclude on critical
accounting matters
Perform completion
procedures
Perform overall
evaluation of the financial
statements and
disclosures
Update and finalize
management letter
Perform Single Audit
administrative matters
(Data Collection
Form/Federal Audit
Clearinghouse)
Conduct Exit Conference
with management,
including discussion of
proposed audit
adjustments, internal
control and compliance
findings and
management letter
Issue auditors’ reports
and management letter
Presentation audit results
to the those charged with
Governance.
Substantive
Testing
Internal
Control
Evaluation
City of Vernon
Technical Proposal for Financial Audit Services 22
Phase I – Audit Planning
The planning phase lays the foundation for the direction of our audit efforts. It encompasses the following
steps:
Conducting entrance conferences with the appropriate City management personnel. The agenda
would include, but need not be limited to, the following:
The application of generally accepted accounting principles
Concerns of City management
Report requirements, refinements, and deadlines
Initial audit approach and timing schedule
Assistance by City personnel
Establishment of principal contacts
Progress reporting process
Consideration of Fraud in a Financial Statement Audit
The auditors’ responsibility for fraud prevention
Scheduling inquiries of management and others (including non-accounting personnel) about
the risk of fraud
We believe it is important for us to assist the City to implement new accounting, auditing, and
compliance requirements. It is for that reason we intend to schedule training with City personnel
involved in all phases of the audit for them to have a clear understanding of the latest technical
changes for their respective areas as well as have a clear understanding of the audit
requirements and timeline. The training with be provided live or in webcast format as desired.
Expanding our understanding of the City and its operating environments. We will accomplish
this by familiarizing ourselves and updating our knowledge of applicable background information
pertinent to the City, its component units, their mission, funding source, and structure through
our review of the following:
Applicable state legislation
The City’s charter and Municipal Code
Organizational charts
Minutes of Council and Audit Committee meetings
Policies and procedures manuals, administrative codes, rules and regulations
Description of the City’s financial and other information systems
Recent financial statements and key operating statistics
Reports of special audits by regulators or other auditors
Contracts and major commitments
Grant agreements
Significant operating agreements
Cost allocation plans
Possible effects on the City of the actions of regulatory agencies
Fraud risk assessment processes
Utility rate ordinances
Bond ordinances and offering statements
IT Strategic Plan
Through our background knowledge of the City, and because of our fact-finding process, we will
develop an in-depth understanding of the areas of concern. We will be in a position to meet with
City of Vernon
Technical Proposal for Financial Audit Services 23
the City management to discuss areas that might have a significant impact on the timing and
completion of the audits or that may be of special concern to management. We will review such
areas in-depth to obtain an early understanding and resolution of any "problem" areas that may
impede our progress and to develop our overall approach so that the City will have sufficient time
to develop the data necessary for the completion of the audit with a minimum amount of disruption
of the day-to-day routine.
Our planning process will include a specific review of computer activities performed by the City
personnel to:
Determine the organizational and operational controls over the data being processed,
including, but not limited to: system development and maintenance controls, hardware
controls and access controls
Evaluate the degree of "control consciousness" among personnel
Determine the potential impact of general control strengths and weaknesses
Consider the possibility of management override of controls.
Our principal sources of information for this review will be interviews with responsible
accounting and computer operations personnel, reviews of program documentation for the
City’s system, as well as direct observations made by our audit team.
The audit team will use our analytical review techniques to identify other areas that may require
attention. Until the year-end account balances are finalized, our review will focus on budgets
compared to actual/projected information. We can thus identify sensitive areas to determine
whether they are indeed areas requiring extra attention. We will also focus on unusual
fluctuations occurring within individual funds to identify accounts and areas which merit further
investigation.
Based on our understanding of the City’s operating environment, through our analytical review
and other planning procedures, we will meet with City personnel to highlight areas to be
emphasized during the audit. We will concentrate our efforts on the identified areas of audit
concern and areas that we know to be important to City management. Some of our preliminary
audit concerns are elaborated as follows:
Compliance with applicable laws, regulations and reporting requirements
Receipt of all revenue to which the City is entitled
Purchase authorizations within budgetary limitations
Adequate safeguarding of City cash, investments and inventory assets
We will work directly with the appropriate City personnel to discuss the financial statements and
footnotes, in accordance with all authoritative accounting systems and interpretations.
Accordingly, we will meet to discuss and agree upon the format for the individual and general
purpose financial statements and any additional requirements that may be relevant because of
recent or pending professional pronouncements. (See "Phase IV - Completion" for a more in-
depth discussion of our financial reporting capabilities.)
Interim audit testing
Our audit approach is flexible and can be tailored to fit the evolving needs of the City. We will work with you
to review the current audit schedule to determine the best approach for the various phases of the financial
statement audit. We provide you the option of interim audit effort or after year-end. There are several
advantages to performing interim testing, such as:
It shifts the timing of our testing into less busy periods of the year for your staff and our staff.
It allows us to focus on the high-risk areas before the year-end close, which provides more time
to deal with issues if any.
It allows us to judge the quality of the interim period, rather than solely year-end, financial statement
information and cut-offs which allows more opportunity for us to identify and for the City to
implement best practices over internal controls and processes.
City of Vernon
Technical Proposal for Financial Audit Services 24
There are advantages to performing interim audit testing and, as we stated previously, we will work with
you to determine the best approach, and you will control this process.
Phase II – Control Evaluation
The steps included in this phase are as follows:
See IT Control Evaluation beginning on page 39.
Our systems evaluation approach enables us to obtain a better understanding of the various
transaction cycles and sub-cycles and how they relate to each other. By using narrative and
flowcharting techniques for each cycle, we will identify the critical points in the flow of financial
information. Our basic technique begins with the information contained in the financial
statements and traces such information back to source data. This process is infinitely superior
to the traditional tedious method of going from source data to the financial statements.
We will evaluate the effectiveness of the control design by identifying the strengths and
weaknesses in each of the transaction sub-cycles and sub-audit areas that have a bearing on
the audit objectives. This identification of internal control strengths and weaknesses will enable
the audit team to determine the emphasis to be placed on audit testing. It will also serve as a
basis for the development of conclusions and recommendations regarding weaknesses in the
systems of internal accounting controls and opportunities for improving efficiency and
effectiveness.
Our engagement service team will prepare a tailored audit program unique to the City based
upon the identification of internal control strengths and weaknesses and the result of our risk
assessment. Our audit programs are tailored into a unique, efficient, and effective document
addressing the audit objectives, issues, and systems of the City.
We will inquire of management and others (including non-accounting personnel) regarding their
perception of fraud risks and their knowledge of systems and techniques in place to manage and
mitigate those risks.
Our engagement team will discuss and consider the susceptibility of financial statement to fraud
and emphasize professional skepticism. We will obtain information necessary to identify the risks
of material misstatement due to fraud. We will identify risks that may result in material
misstatement due to fraud. We will assess the identified risks after considering an evaluation of
the antifraud programs and controls. We will respond to the identified risks.
We will test transaction cycles using statistical and judgmental sampling methodologies to
determine whether the necessary control procedures are prescribed and followed satisfactorily.
Also, if there are any deviations in our sample selection, we will expand the sample size, and if
the additional sample confirms the deviation problem, we will use statistical techniques to
extrapolate the dollar value of the deviation where appropriate.
We will obtain reasonable assurance that controls are functioning properly through observation,
inquiry, and inspection of documents and records.
For the items tested, we will identify any failures to execute control procedures and prepare an
initial management letter recommendation or internal control finding. In addition to documenting
the condition and criteria, we will develop the cause and effect, and propose a recommendation.
We will communicate and review the initial management letter comments and findings with the
management of the City.
We will provide periodic written progress reports on the planning and test work performed during
the planning and interim fieldwork phases and discuss the schedule to complete the audits most
economically.
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Technical Proposal for Financial Audit Services 25
Phase III – Substantive Testing
Sampling is one of the methods we use to obtain efficiency in the audit process. In designing and
implementing a sampling plan, we consider the specific audit objective to be achieved and determine that
the audit procedures to be applied will achieve that objective. We will:
Define the objective of the test.
Define the population to be sampled, the element of the population to be examined (sampling unit)
and what an error is.
Determine which sampling technique is most appropriate.
Determine appropriate sample size and select a sample that is intended to be representative of
the population.
Examine each sample item to determine whether it represents an error or exception.
Substantive Testing – The purpose of the substantive tests is to provide reasonable assurance of the validity
of the information produced by the accounting system. These tests will include various detail tests, such as
inspection of underlying source documents, confirmations, and reconciliations. We will also perform analytical
procedures, including ratio analysis, comparisons of actual-to-budget information, and other procedures.
Specifically, tests that we have found to be effective and efficient for City audits include tests such as
confirmation of cash, investments, grants receivable, loan balances and debt; tests of subsequent receipts
for selected receivables and unrecorded liabilities for payables.
Analytical Review Procedures – Analytical review procedures, consisting of statistical, ratio, and trend
analyses are performed during every phase of the audit, from planning to reporting. These analytical testing
techniques provide feedback on potential areas of audit concern as well as provide comfort concerning the
overall reasonableness of the financial statements. Analytical procedures are especially helpful when
analyzing utility operations and receivables.
Consideration of Fraud – The primary responsibility for the prevention and detection of fraud rests with
those charged with governance and with management. It is important that management, with the oversight
of those charged with governance, places a strong emphasis on fraud prevention, which may reduce
opportunities for fraud to take place, and fraud deterrence, which could persuade individuals not to commit
fraud because of the likelihood of detection and punishment. This involves a commitment to creating a
culture of honesty and ethical behavior, which can be reinforced by active oversight by those charged with
governance. Oversight by those charged with governance includes considering the potential for an override
of controls or other inappropriate influence over the financial reporting process.
We are responsible for obtaining reasonable assurance that the financial statements are free from material
misstatement whether caused by fraud or error. As part of our audit planning process, we will perform
procedures to obtain information that will be used for identifying the risks of material misstatement due to
fraud, such as the following:
Discussions with management and others within the City. These discussions would focus on
obtaining an understanding of management’s: (a) assessment of the risk that the financial
We will evaluate and test selected manual and automated (IT) controls to provide valuable
feedback concerning internal controls and to streamline the audit processes.
Our pratice is to use the City’s existing schedules, account analyses, reports and other
documents to avoid unnecessary demands on City personnel.
City of Vernon
Technical Proposal for Financial Audit Services 26
statements may be materially misstated due to fraud, including the nature, extent, and frequency
of such assessments; (b) process for identifying, responding to, and monitoring the risks of fraud
in the City, including any specific risks of fraud that management has identified or that have been
brought to its attention, or classes of transactions, account balances, or disclosures for which a risk
of fraud is likely to exist; (c) communication, if any, to those charged with governance regarding its
processes for identifying and responding to the risks of fraud in the City; and (d) communication, if
any, to employees regarding its views on business practices and ethical behavior. We will also
make inquiries of management, and others within the City as appropriate, to determine whether
they know any actual, suspected, or alleged fraud affecting the City.
Discussions with those charged with governance. We will obtain an understanding of how those
charged with governance exercise oversight of management’s processes for identifying and
responding to the risks of fraud in the City and the internal control that management has established
to mitigate these risks.
Evaluation of unusual or unexpected relationships identified. Unusual or unexpected relationships,
variances, or balances that we may identify during our preliminary analytical review procedures will
be evaluated for an indication of risks of material misstatement due to fraud.
Discussions among our audit team members. This discussion will involve an exchange of ideas or
brainstorming among our audit team members about how and where the City’s financial statements
might be susceptible to material misstatement due to fraud, how management could perpetrate and
conceal fraudulent financial reporting, and how assets of the City could be misappropriated.
Adjusting Journal Entries – Adjusting journal entries proposed by our auditors, if any, will be discussed and
explained to the Chief Financial Officer and others as appropriate. It is our practice to discuss issues and
proposed audit entries with the program manager or management personnel immediately responsible for the
program to ensure that we have not misunderstood that particular situation. This will ensure that the proposed
entry or management comment and recommendation are accepted by the immediate manager in charge, and
will ensure that the recommendation is feasible and makes business sense. It is also our policy to address
issues and resolve them as they arise, rather than at the end of the audit. In short, there will not be any
surprises.
The final element in our work plan is the continual reporting to City management personnel to apprise them
of our progress. We believe communication is vital. We have stressed the importance of continuous close
relationships throughout this proposal and have indicated the various points where we will meet for specific
discussions and decisions.
Phase IV - Reporting
Review federal, state, and other grant reporting requirements;
Determine which internal control findings are significant deficiencies or material weaknesses;
Prepare findings and draft the auditors’ reports;
Review draft reports with City management; and
Evaluate management feedback and proposed corrective actions, make revisions as necessary, and
finalize the report.
Ample time will be provided for management review of all reports in draft form.
Management letter
Any and all potential exceptions or findings will be immediately discussed with knowledgeable
personnel and summarized in weekly status meetings to ensure accuracy of any findings, time
for management to correct noted deficiencies and the avoidance of any surprises.
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Technical Proposal for Financial Audit Services 27
After our audit, separate from any significant internal control deficiencies or items of noncompliance we
may have identified and included in the respective auditors’ reports, we will also provide our comments and
observations for improvements to operating, accounting and business practices. The diverse experience of
our personnel, the fresh perspectives of our team members, combined with their independent and objective
viewpoints, will likely yield valuable information. The findings and other comments will contain, as warranted
and appropriate:
Specific recommendations for improvement of the accounting practices and procedures and the
internal accounting and administrative controls.
Comments on the design, controls, and audit trails of new and redesigned automated systems,
along with suggestions to improve processing methods and procedures.
Suggestions for operational improvements or cost efficiencies noted during our examination.
Comments relative to ensuring compliance with the applicable laws, rules, and regulations,
including Office of Management and Budget (OMB) and U.S. Government Accountability Office
(GAO) guidance and regulations.
Comments regarding the implementation of the new GASB pronouncements.
Other comments, recommendations, or observations regarding best practices that we believe may
be of interest.
Information Systems Controls
Understanding how key systems and processes contribute to your overall processing environment and
affect the reliability of financial information is a primary element of our audit approach. Our objective is to
assess whether the standards of security, integrity, continuity, and control are conducive to reliable
processing, consistent with the City’s technology standards and appropriate to safeguard your information
assets.
IT general controls
IT general controls are pervasive controls within the IT environment. The following types of IT general
controls are typically addressed in our audit approach:
Logical security (access to programs and data)—includes the components of management
governance over Information Technology (policies and procedures, monitoring), application
configuration (passwords, service accounts, super users, user identification/authentication), and
security of the physical assets.
Change control management—assesses program changes (upgrades, service patches, source
code) moved into the production environment and the processes applied to ensure the appropriate
initiation, authorization, segregation, testing, and approval are evident.
Data backup and recovery—reviews that the data backup process and ability to recover data for
the financially significant applications, databases, spreadsheets, and operating systems for the
given opinion period are complete, tested and maintained, including the handling of errors.
Job processing—tests for the completeness of data interfacing into the financially significant
applications and the change management processes for handling errors, script changes, and
interface edits.
Security administration—addresses the user access provisioning (new hire on-boarding,
position/role changes, employee separation) for the financially significant applications, databases,
spreadsheets, and operating systems, along with management’s review of access for
completeness, segregation of responsibilities and accuracy.
City of Vernon
Technical Proposal for Financial Audit Services 28
IT application controls
IT application controls apply to the business processes they support. These controls are embedded within
the software applications to prevent or detect unauthorized transactions. When combined with manual
controls, application controls verify completeness, accuracy, authorization, and validity of processing
transactions. Our methodology for assessing application controls is as follows:
Define materiality by the system, such as utility billing, cashiering, purchasing and disbursements,
revenues, payroll and asset management, using business process mapping as a starting point.
Map various transaction types to identify key controls and determine if the control is an application
control or manual control.
Utilize our proprietary questionnaires to help verify and test various types of automated controls.
Through inquiry, review of written policies and procedures, and on-site testing evaluate application
security controls, which are controls to verify that minimum access to applications is allowed for
individuals to perform their job.
Through inquiry, review of written policies and procedures, and on-site testing evaluate input
controls which ensure that transactions are initially recorded, entered and accepted by the
application accurately and completely.
By developing and testing a sample of transactions, evaluate processing controls, which ensure
that transactions are processed by the application programs accurately and completely.
Through inquiry and review of written policies and procedures, evaluate output controls, which
ensure that output is complete and is delivered (standard or customized) to the appropriate parties
in an appropriate manner.
Through inquiry, review of written policies and procedures and tests of a sample of transactions,
evaluate interface controls, which ensure that transactions between multiple systems are secure
and integrity of the information transmitted is maintained, accurate and complete.
Significant Accounts or Classes of Transactions
Grant Accounting – the City, receives a significant amount of grants from the State and Federal
governments. Accounting for the various types of grants can be complex since the City has multiple
programs administered in a decentralized environment. In conjunction with our Single Audit testing, we will
select a sample of grant awards for the year, read the grant agreement and determine if the receivables,
revenue, and resulting net assets are recorded in accordance with GASB Statements.
Claims and Judgments – Because the City is self-insured for its risks of loss, we will obtain an understanding
of the process the City uses to determine and measure all known risks and report them in the financial
statements. Our analysis will also include the estimate of incurred but not reported claims. We will perform
a retrospective review of prior estimates to determine if there appears to be biased in the development of
these estimates. An RSM professional liability actuary assists the engagement team in assessing the
qualifications of actuaries used by clients, actuarial assumptions used, and the reasonableness of valuation
methodologies.
Pension and Other Post-employment Benefits – Vasquez has access to actuaries who assist the
engagement team with reviewing the reputation and qualifications of actuaries used by clients, actuarial
assumptions used, and the overall valuations. We review the reports provided by CalPERS and perform
census testing required by GASB 68 and GASB 75. Additionally, we will test the information provided to the
various actuaries to ensure it reflects current and complete data.
Personnel Services Expenses – We will select individual payroll transactions for testing monetary accuracy
and compliance with key controls. Control characteristics which will be tested include:
Out testing of IT application controls provides strong audit evidence and streamlines the audit
process.
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Technical Proposal for Financial Audit Services 29
Accuracy of initial payroll information
Supervisory approval of payroll transactions
Payroll department’s audit of payroll change notices
Proper distribution of checks to employees
Labor distribution into the payroll files for the classification and accumulation of payroll changes to
the various departments
Hours charged or allocated to federal programs were accurate
Personnel files are properly documented and employee classified as the department and fund
Revenues – Our test of revenues will focus on the key controls to ensure that:
All revenues received or susceptible to accrual have been recorded in the appropriate amount
Revenues are recorded in the proper accounts and funds
Revenues are recorded in the appropriate fiscal period
Revenue transactions comply with policies and procedures
Accruals have been properly captured, recorded and revised in the following year
Expenditures – We will test transactions to ensure that they were:
Administered in accordance with the new Uniform Guidance, particularly concerning subrecipient
risk assessment and monitoring, procurement and time reporting
Properly authorized
Monetarily accurate
Properly classified
In compliance with the City policies and control procedures
Regarding federally funded expenditures, the audit tests will be designed to determine whether charges
to federal and state awards:
Were necessary and reasonable for the proper administration of the program
Conformed to any limitations or exclusions in the award
Were given consistent accounting treatment and applied uniformly to both federally-assisted and
other recipient activities
Were net of applicable credits
Did not include costs properly chargeable to other federally-assisted programs
Were properly recorded (i.e., correct amount, date) and supported by source documentation
Were approved in advance, if subject to prior approval
Were incurred in accordance with the competitive purchasing procedures
Were allocated equitably to benefiting activities, including nonfederal activities
Other Than Personnel Services Expenditures – We will test transactions to ensure that they were:
Properly authorized
Monetarily accurate
Properly classified
In compliance with department and City control procedures
Cash – Our audit procedures will include:
Assess security over cash on hand
Confirmation of balances with financial institutions
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Technical Proposal for Financial Audit Services 30
Review of bank reconciliations with detail tests of selected reconciliation items
Detail tests of selections from subsequent bank statements
Proper financial statement disclosure, including restrictions on cash accounts
Proper security (FDIC insurance, collateral) over cash balances
Investments – Our audit procedures will include:
Review the Investment Policy and oversight process
Assess asset allocation, hiring of advisors, authorizations for sales and purchases
Derivatives – confirm activities, test existence, valuation and disclosures
Confirmation of investments held by custodians
Confirmation of alternative investments with fund managers, when applicable
Examination of agreements with investment managers and investment policies
Fair value testing
The detail and analytical tests of investment income and unrealized and realized gains and losses
Alternative investments – confirm balances, review contracts, partnership/operating agreements, and
investment reports; assess the reasonableness of valuations, review external audit reports.
Fee and investment expense testing
Proper breakout between cash equivalents and investments
Review of compliance of overall portfolio with City policies and guidelines and State statutes
Receivables – Our audit procedures will include:
Examination of reconciliation to the ledger and sub-ledger and tests of reconciling items
Analytical review of significant fluctuations in account balances
Confirmation of balances, as practical
Detail tests of subsequent cash receipts for selections
Analytical tests of aging analysis and reserve requirements
Tests of accounts receivable allowances through independent estimates using historical
reimbursement and write-off experience
Detail testing of accrued income receivable
Review detail for transactions with related parties, credit balances, etc.
Examine revenue recognition policies
Ensure proper financial statement disclosure
Capital Assets – Our procedures for the audit of capital assets will be based on how the City manages its
capital assets, rather than based on how the City accounts for those transactions and activities. We will also
ensure that adequate procedures are performed related to the activity and balances in each of those opinion
units with material capital assets-related transactions. Our audit procedures could include:
Review of underlying documentation (such as, statutes and regulations, governing board minutes,
grant contracts, and contracts to lease or sell capital assets) and inquiry of management to determine
any legal and contractual provisions relating to capital assets and related accounts that could have a
direct and material effect on the determination of financial statement amounts.
Analytical review of construction work-in-progress to identify projects that have been completed and
need to be placed in service and depreciated or projects that may have been abandoned and need
to be evaluated for impairment.
Comparison of budgeted and actual capital outlays for the period and investigate significant variances.
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Technical Proposal for Financial Audit Services 31
Determination whether the City has satisfactory title to capital assets or other evidence supporting
the reporting of infrastructure assets and certain intangible assets (patents, copyrights, and
trademarks), whether any liens exist, or whether any capital assets have been pledged.
Evaluation of whether depreciation expense is properly charged to the various functions.
Evaluation of whether capital asset impairments have been properly reported.
Evaluation of whether transfers of capital assets and related debt between funds, component units,
and other entities have been properly reported.
If eligible infrastructure assets are accounted for using the modified approach, a determination of
whether the asset management system and the documentation of the condition of the assets comply
with the standards in GASB Statement No. 34, as amended,
Review of financial statement disclosures for capital assets and related accounts.
Deferred Outflows and Deferred Inflows
Examine supporting documentation for deferred outflows and deferred inflows to determine proper
calculation and reporting
Evaluate for proper financial statement disclosures
Accounts Payable and Accrued Expenses – Our audit procedures will include:
Analytical review of significant fluctuations in account balances
Tests of management’s methodology and assumptions
Subsequent disbursements testing
Test of reconciliation between ledger and sub-ledger and test of reconciliation items
Examination of detail for credit balances, related party transactions, aging, etc.
Comparison of prior year estimates against actual to assess the adequacy of prior year reserves.
Debt – Our audit procedures will include:
Confirmation of balances with financial institutions and other debtors
Comparison of roll forward to ledger and agreements
Testing for compliance with debt covenants
Proper accounting for swap agreements
Recalculation of carrying the amount of loans
Testing of capital lease agreements
Analytical and detail tests of interest expense and accrued interest
Examination of classification and detail testing of the activity
Proper financial statement disclosure
Net Position – Our audit procedures will include:
Proper financial statement disclosures including net position and fund balance classifications
b. Level of staff and number of hours to be assigned to each proposed segment of the
engagement;
Category FS Audit SA Audit
VPU
Audit
St.
Controller GANN Total
Partners 44 6 48 2 0 100
Managers 165 12 16 8 2 203
Seniors 145 16 32 0 0 193
Staff 192 40 24 24 0 280
546 74 120 34 2 776
City of Vernon
Technical Proposal for Financial Audit Services 32
c. Sample size and the extent to which statistical sampling is to be used in this engagement;
We will test transaction cycles using statistical and judgmental sampling methodologies to determine
whether the necessary control procedures as prescribed are followed satisfactorily. For single audit
purposes, we will also use sampling methodologies in our test of the operating effectiveness of controls
over compliance and test of transactions to determine compliance with specific applicable OMB
compliance requirements. The sample size will range from 10 items to 60 items, depending on how we
assess control audit risk and audit detection risk.
Also, if there are any deviations in our sample selection, we will expand the sample size, and if the
additional sample confirms the deviation problem, we will use statistical techniques to extrapolate the
dollar value of the deviation.
d. Extent of use of EDP software in the engagement.
We use electronic workpapers in documenting our audit process and results. All members of our staff are
skilled at auditing in an electronic data processing (EDP) environment and have extensive experience
with software applications. Our audit personnel has a wealth of experience in evaluating complex
computerized accounting systems of governmental agencies. They are proficient at:
Analyzing an organization’s information systems, and
Determine the controls and audit processes required to assure that the information produced is
reliable and that the system and data contained therein are secure.
We also use audit software to generate all fund trial balances, lead sheets, and detail working papers on
laptop computers through either downloads or input of individual fund general ledger information. We use
the same software in generating the fund financial statements and in preparing the CAFR. This process
significantly reduces the amount of time City personnel must spend preparing audit schedules.
e. Type and extent of analytical procedures to be used in the engagement;
Analytical review techniques will be utilized to identify other areas that might require attention. Until the
year-end account balances are finalized, our review will focus on budgets compared to actual/projected
information. We can thus, identify certain sensitive areas to determine whether they are indeed areas
requiring extra attention. We will also focus on unusual fluctuations occurring within individual funds to
identify accounts and areas which merit further investigation.
Based on our understanding of the City's operating environment, through our analytical review and other
planning procedures, we will meet with the City personnel to highlight areas to be emphasized during the
audit. We will concentrate our efforts on the identified areas of audit concern and areas we know are
important to the City Officials. Some of our preliminary audit concerns are elaborated as follows:
Compliance with applicable laws, regulations and reporting requirements
All matters of compliance with GASB statements and interpretations
Receipt of all revenue to which the City is entitled
Purchases are authorized and within budgetary limitations
Encumbrances and liabilities are recorded and charged to proper budgetary accounts
Proper accounting and disclosure of developer agreements and similar commitments
Proper accounting for fixed assets including infrastructure assets
Proper recording of outstanding obligations
For the utilities, we will consider ratios of water pumped/purchased to water sold and utility customer
revenues compared to production costs.
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Technical Proposal for Financial Audit Services 33
f. Approach to be taken to gain and document an understanding of the City’s internal
control structure;
To gain and document our understanding of the City’s internal control structure, we will review the City’s
policies and procedures, meet with appropriate management personnel to ascertain the actual
operation of policies and procedures and carry out compliance tests to document internal control
strengths and weaknesses. In reviewing controls over EDP, systems emphasis would be placed on
the following:
Determination of the organizational and operational controls over the data being processed including
but not limited to, system development and maintenance controls, hardware controls, and access
controls
Evaluation of the degree of “control consciousness” among personnel
Determination of the potential impact of general control strengths and weaknesses
Consideration of the possibility of management override of controls
g. Approach to be taken in determining laws and regulations that will be subject to audit
test work;
An audit performed in accordance with Government Auditing Standards requires auditors to report on
City’s internal control over financial reporting and on compliance with certain provisions of laws,
regulations, contracts and grant agreements and other matters. Accordingly, we will test the City’s
compliance with certain regulations such as compliance with budget preparation and budgetary
requirements, investments reporting, and compliance with other contracts such as bond covenants,
and grant agreements.
Single Audit Approach
We will consider the requirements of the new Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Award (Uniform Guidance) when performing all Single Audit test
work. This means we will coordinate the Single Audit testing of major federal programs with the testing
of internal controls and systems in conjunction with the financial statement audit. Each major program
requires a separate opinion on compliance with federal rules and regulations. The scope of our testing
will be sufficient and specific enough to allow opinions on each of the City’s major programs. We will
perform risk assessment procedures, including:
Review of prior years’ reported findings, and
Consideration of the extent of continuing or new personnel assigned to administer each major
federal program.
Our procedures for testing major federal programs will be performed as follows:
Review the inventory of grants and other federal and state assistance
Hold a planning meeting with the accounting managers and grant administrators
Make a preliminary assessment of the condition of the records and controls and determine the
procedures necessary to more fully document the systems
Obtain copies of the grant agreements under which federal financial assistance is provided
Document any program-specific compliance requirements contained in the agreements beyond
those included in the OMB Compliance Supplement
Review reports completed to meet the federal financial reporting requirement
Document our understanding of program requirements, and other laws and regulations
Establish detailed work plans, and audit timetables in conjunction with management
Schedule regular status meetings to monitor the audit process
Test the completeness and accuracy of the schedule of expenditures of federal awards
Examine any external, state and federal audit reports for control weaknesses, compliance
exceptions or questioned costs
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Technical Proposal for Financial Audit Services 34
h. Approach to be taken in drawing audit samples for purposes of tests of compliance;
and
Statistical sampling is most often employed in our compliance testing procedures during the Single
Audit. The extent of testing and sampling depends on many factors, including environmental controls,
the complexity of the program, previous audits findings, changes in federal statutes, and the number of
locations at which controls are administered. Our sampling plan will conform to the AICPA’s guidance
for testing compliance. The number of sample sizes will depend on the assessment of controls and the
inherent risk of noncompliance in a major program.
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Technical Proposal for Financial Audit Services 35
Identification of Potential Audit Problems
Critical Audit Area Background and Audit Considerations
Financial Reporting Background. Governments have unique requirements for financial
reporting—that is, how they present information in their entity-wide
financial statements, fund financial statements, notes to those financial
statements, and other required supplementary information.
Audit Considerations. We will work closely with management to ensure
we understand and evaluate the controls in place over the financial
reporting process. We will perform a materiality calculation to highlight
accounts that are considered material at the financial statement level. We
will perform a major fund determination at the planning and final stage of
the audit to ensure that all funds are reported in compliance with the
reporting standards. We will analyze potential component units to
determine the nature of their reporting in the comprehensive annual
financial report. We will evaluate and review the government’s control
process and entries involved in the conversion from the fund level to the
entity-wide level in compliance with GASB 34. We will advise the City of
potential areas for consideration as to modifications or new disclosures.
Financial Instruments Background. Governments have certain unique requirements that apply
to their financial instruments, including cash; investments such as
structured notes, asset-back securities, and derivative instruments.
Audit Considerations. We will work with management to gain a full
understanding of the controls and procedures in place over the cash and
investments cycle. We will review the City’s investment policy to gain an
understanding of the City’s investment objectives. To ensure all financial
instruments are recorded on the books, we will confirm cash and
investment balances from outside third parties. We will consider the
adequacy of financial statement disclosures and fair value measurements
for conformance with GASB pronouncements and transparency to users
of the financial statements.
Revenues and
Receivables
Background. Governments have a variety of revenue and receivable
sources that play a significant role in their operations.
Audit Considerations. We will work with management to gain a full
understanding of the controls and procedures in place over the revenues
and receivable cycles. We will devise our procedures to ensure that
reported revenues represent amounts relating to the period and pertain to
the government and revenue transactions and events have been recorded
in the correct accounting period and proper accounts. Our tests will
include consideration that the reported receivables represent amounts
uncollected as of the end of the period, that for grants, the related events
have occurred that entitle the City to the related revenue, and receivables
are reported at the proper amounts. We will analytically review revenues
from the budget as well as prior period to identify plausible trends. We will
confirm certain receivables (property and certain other taxes, grants,
shared revenues) and perform a search of unrecorded revenues by
analyzing receipts after year end.
Capital Assets Background. Governments usually acquire general capital assets with
the resources of the general, special revenue, capital projects, and
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Technical Proposal for Financial Audit Services 36
Critical Audit Area Background and Audit Considerations
enterprise funds. A government’s budgeting policies usually affect how
the government finances and accounts for general capital asset
acquisitions of different sizes and types.
Audit Considerations. We will gain an understanding of the controls and
procedures in place regarding capital assets. We will review the entity’s
capital asset policy to ensure the controls in place are in compliance with
the prescribed policy. We will consider our tests of construction activity
and capital assets inventory controls to support our evaluation of capital
asset balances. We will devise our procedures to ensure reported capital
expenditures and depreciation, and amortization expense represents
amounts relating to the period and pertain to the government, have been
recorded in the proper accounts and the correct accounting period. We
will evaluate the calculations of any capitalized interest/allowance for
funds used during construction.
Expenditures and
Liabilities
Background. Expenditures and liabilities represent outflows of resources
from the government. Many resource outflows are reported based
primarily on events or transactions that require cash disbursements during
the current period or shortly thereafter; examples are payroll, rent, utilities,
etc. Other resource outflows are reported based primarily on known or
estimated future-period cash disbursements; examples are compensated
absences, and claims and judgments, etc.
Audit Considerations. We will gain an understanding of the controls and
procedures in place relating to the purchasing and cash disbursements
cycle. We will devise our procedures to ensure reported expenditures
represent amounts relating to the period and pertain to the government,
expenditures have been recorded in the proper accounts and correct
accounting period. We will devise our procedures to ensure reported
liabilities represent amounts unpaid as of the end of the period; the
financial statements report all liabilities as of the end of the period and
liabilities are reported at the appropriate amounts. We will agree selected
liabilities to detail ledgers, such as lists of outstanding debt, and
subsequent payments, and we will review subsequent payments to help
identify unrecorded liabilities.
New GASB Statements
Issues are commonly encountered as well in the implementation of new accounting standards. Vasquez
provides training and coordinates the requirements to the client in advance to facilitate implementation.
GASB Statement No. 83, Certain Asset Retirement Obligations – establishes criteria for determining
the timing and pattern of recognition of a liability and a corresponding deferred outflow of resources for
asset retirement obligations (ARO). This Statement requires that recognition occur when the liability is both
incurred and reasonably estimable. Effective for reporting periods beginning after June 15, 2018.
GASB Statement No. 84, Fiduciary Activities – establishes criteria for identifying fiduciary activities of all
state and local governments. The focus of the criteria generally is on whether a government is controlling
the assets of the fiduciary activity and the beneficiaries with whom a fiduciary relationship exists. Effective
for reporting periods beginning after December 15, 2018.
GASB Statement No. 87, Leases – The objective of this Statement is to better meet the information needs
of financial statement users by improving accounting and financial reporting for leases by governments.
This Statement increases the usefulness of governments’ financial statements by requiring recognition of
certain lease assets and liabilities for leases that previously were classified as operating leases and
recognized as inflows of resources or outflows of resources based on the payment provisions of the contract.
City of Vernon
Technical Proposal for Financial Audit Services 37
It establishes a single model for lease accounting based on the foundational principle that leases are
financings of the right to use an underlying asset. Under this Statement, a lease is required to recognize a
lease liability and an intangible right-to-use lease asset, and a lessor is required to recognize a lease
receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of
information about governments’ leasing activities. The requirements of this Statement are effective for
reporting periods beginning after December 15, 2019.
GASB Statement No. 88, Certain Disclosures Related to Debt, including Debt Borrowing and Direct
Placements – This Statement defines debt for purposes of disclosure in notes to financial statements and
establishes additional financial statement note disclosure requirements related to debt obligations of
governments, including direct borrowings and direct placements, and to provide financial statement users
additional essential information about debt.
This Statement amends Statement No. 34, Basic Financial Statements – and Management’s Discussion
and Analysis-for State and Local Governments, paragraph 119; Statement No. 38, Certain Financial
Statement Note Disclosures, paragraphs 10 and 12; Interpretation No. 1, Demand Bonds Issued by
Statement and Local Governmental Entities, paragraphs 4 and 5; and implementation Guide No. 2015-1,
Question 7.85.7.
GASB Statement No. 89, Accounting for Interest Cost Incurred before the End of a Construction
Period – This Statement establishes accounting requirements for interest cost incurred before the end of
a construction period. This Statement supersedes Statement No. 37, Basic Financial Statements – and
Management’s Discussion and Analysis-for State and Local Governments: Omnibus, paragraph 6;
Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in November
30, 1989 FASB and AICPA Pronouncements, paragraphs 5-22 and footnotes 1-7 and 226; and
Implementation Guide No. 2015-1, Questions ;7, 10.3-7, 10.7 and Z.51.11. This Statement amends
Statement No. 34, Basic Financial Statements – and Management’s Discussion and Analysis – For State
and Local Governments, paragraph 18, and Statement 62, paragraphs 3 and 485. The requirements of this
Statement are effective for periods beginning after December 15, 2019. Earlier application is encouraged.
GASB Statement No. 90, Majority Equity Interests – The requirements of this Statement will improve
financial reporting by providing users of financial statements with essential information related to a
presentation of majority equity interests in legally separate organizations that previously were reported
inconsistently. Also, requiring reporting of information about component units if the government acquires a
100 percent equity interest provides information about the cost of services to be provided by the component
unit about the consideration provided to acquire the component unit.
June 18, 2019
To the City Council
City of Vernon
4305 South Santa Fe Avenue
Vernon, CA 90058
The Objective and Scope of the Audit of the Financial Statements
You have requested that we audit the City of Vernon’s (the “City”) governmental activities, business-type
activities, each major fund and aggregate remaining fund information as of and for the year ending June
30, 2019, which collectively comprise the City’s basic financial statements.
Accounting standards generally accepted in the United States of America provide for certain required
supplementary information (RSI), such as Management’s Discussion and Analysis (MD&A), to supplement
the City’s basic financial statements. Such information, although not a part of the basic financial statements,
is required by the Governmental Accounting Standards Board who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operational, economic, or
historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in
accordance with auditing standards generally accepted in the United States of America. These limited
procedures will consist of inquiries of management regarding the methods of preparing the information and
comparing the information for consistency with management’s responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We will
not express an opinion or provide any assurance on the information because the limited procedures do not
provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is
required by generally accepted accounting principles and will be subjected to certain limited procedures,
but will not be audited:
1. Management’s Discussion and Analysis (MD&A)
2. Budgetary Comparison Schedules
3. Schedule of Changes in the Net Pension Liability and Related Ratios
4. Schedule of Pension Contributions
5. Schedules of Changes in Net OPEB Liability and Related Ratios
6. Schedule of OPEB Plan Contributions
Also, the following supplementary information accompanying the financial statements will be subjected to
the auditing procedures applied in our audit of the financial statements and certain additional procedures,
including comparing and reconciling such information directly to the underlying accounting and other
records used to prepare the financial statements or to the financial statements themselves, in accordance
with auditing standards generally accepted in the United States of America, and we will provide an opinion
on it in relation to the financial statements as a whole, in a report combined with our auditors’ report on the
financial statements:
1) Schedule of Expenditures of Federal Awards
City of Vernon
June 18, 2019
Page 2
We are pleased to confirm our acceptance and our understanding of this audit engagement by means of
this letter. Our audit will be conducted with the objective of our expressing an opinion on the financial
statements.
We will also perform the audit of the City as of June 30, 2019, so as to satisfy the audit requirements
imposed by the Single Audit Act and Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(Uniform Guidance).
The Responsibilities of the Auditor
We will conduct our audit in accordance with auditing standards generally accepted in the United States of
America (GAAS); Government Auditing Standards (GAS) issued by the Comptroller General of the United
States; the provisions of the Single Audit Act, Subpart F of Title 2 U.S. Code of Federal Regulations (CFR)
Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), and the U.S. Office of Management and Budget’s (OMB) Compliance
Supplement. Those standards, regulations and supplements, or guides require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free from material
misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor’s judgment,
including the assessment of the risks of material misstatement of the financial statements, whether due to
fraud or error. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk that some material misstatements may not be detected exists, even though the audit is
properly planned and performed in accordance with GAAS. Also, an audit is not designed to detect errors
or fraud that are immaterial to the financial statements. The determination of abuse is subjective; therefore,
GAS does not expect us to provide reasonable assurance of detecting abuse.
In making our risk assessments, we consider internal control relevant to the City’s preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances but not for the purpose of expressing an opinion on the effectiveness of the City’s internal
control. However, we will communicate to you in writing concerning any significant deficiencies or material
weaknesses in internal control relevant to the audit of the financial statements that we have identified during
the audit.
We will also communicate to the governing board (a) any fraud involving senior management and fraud
(whether caused by senior management or other employees) that causes a material misstatement of the
financial statements that becomes known to us during the audit, and (b) any instances of noncompliance
with laws and regulations that we become aware of during the audit (unless they are clearly
inconsequential).
The funds that you have told us are maintained by the City and that are to be included as part of our audit
will be provided to us before we begin the audit fieldwork.
There will be no component units whose financial statements will be omitted from the basic financial
statements.
The federal financial assistance programs and awards that you have told us that the City participates in and
that are to be included as part of the single audit will be provided to us before we begin the audit fieldwork.
We anticipate that there will be one (1) major program in this year’s audit.
City of Vernon
June 18, 2019
Page 3
We are responsible for the compliance audit of major programs under the Uniform guidance, including the
determination of major programs, the consideration of internal control over compliance, and reporting
responsibilities.
Our reports on internal control will include any significant deficiencies and material weaknesses in controls
of which we become aware as a result of obtaining an understanding of internal control and performing
tests of internal control consistent with requirements of the standards and regulations identified above. Our
reports on compliance matters will address material errors, fraud, abuse, violations of compliance
obligations, and other responsibilities imposed by state and federal statutes and regulations or assumed by
contracts, and any state or federal grant, entitlement, or loan program questioned costs of which we become
aware, consistent with requirements of the standards and regulations identified above.
The Responsibilities of Management and Identification of the Applicable Financial Reporting
Framework
Our audit will be conducted on the basis that management and when appropriate, those charged with
governance, acknowledge and understand that they have responsibility:
1. For the preparation and fair presentation of the financial statements in accordance with accounting
principles generally accepted in the United States of America;
2. To evaluate subsequent events through the date the financial statements are issued or available to be
issued, and to disclose the date through which subsequent events were evaluated in the financial
statements. Management also agrees that it will not conclude on subsequent events earlier than the
date of the management representation letter referred to below;
3. For the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error;
4. For establishing and maintaining effective internal control over financial reporting and for informing us
of all significant deficiencies and material weaknesses in the design or operation of such controls of
which it has knowledge;
5. For report distribution; and
6. To provide us with:
a. Access to all information of which management is aware that is relevant to the preparation and fair
presentation of the financial statements such as records, documentation, and other matters;
b. Additional information that we may request from management for the purpose of the audit;
c. Unrestricted access to persons within the City from whom we determine it necessary to obtain audit
evidence;
As part of our audit process, we will request from management and when appropriate, those charged with
governance, written confirmation concerning representations made to us in connection with the audit
including among other items:
1. That management has fulfilled their responsibilities as set out in terms of this letter; and
2. That they believe the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
Management is responsible for identifying and ensuring that the City complies with the laws and regulations
applicable to its activities, and for informing us about all known material violations of such laws or
regulations. In addition, management is responsible for the design and implementation of programs and
controls to prevent and detect fraud or abuse, and for informing us about all known or suspected fraud or
abuse affecting the City involving management, employees who have significant roles in internal control,
and others where the fraud or abuse could have a material effect on the financial statements or compliance.
City of Vernon
June 18, 2019
Page 4
Management is also responsible for informing us of its knowledge of any allegations of fraud or abuse or
suspected fraud or abuse affecting the City received in communications from employees, former
employees, analysts, regulators, or others.
Management is responsible for the preparation of the required supplementary information (RSI) and
supplementary information presented in relation to the financial statements as a whole in accordance with
accounting principles generally accepted in the United States of America. Management agrees to include
the auditors’ report on the RSI and supplementary information in any document that contains the
supplementary information and indicates that the auditor has reported on such RSI and supplementary
information. Management also agrees to present the RSI and the supplementary information with the
audited financial statements or, if the RSI and the supplementary information will not be presented with the
audited financial statements, to make the audited financial statements readily available to the intended
users of the RSI and the supplementary information no later than the date of issuance of the supplementary
information and the auditors’ report thereon.
Because the audit will be performed in accordance with the Single Audit Act and the Uniform Guidance,
management is responsible for (a) identifying all federal awards received and expended; (b) preparing the
schedule of expenditures of federal awards (including notes and noncash assistance received) in
accordance with Uniform Guidance requirements; (c) internal control over compliance; (d) compliance with
federal statutes, regulations, and the terms and conditions of federal awards; (e) making us aware of
significant vendor relationships where the vendor is responsible for program compliance; (f) following up
and taking corrective action on audit findings; including the preparation of a summary schedule of prior
audit findings and a corrective action plan; and (g) submitting the reporting package and data collection
form.
The City Council is responsible for informing us of its views about the risks of fraud or abuse within the City,
and its knowledge of any fraud or abuse or suspected fraud or abuse affecting the City.
Our association with an official statement is a matter for which separate arrangements will be necessary.
The City agrees to provide us with printer's proofs or masters of such offering documents for our review
and approval before printing and with a copy of the final reproduced material for our approval before it is
distributed. In the event our auditor/client relationship has been terminated when the City seeks such
consent, we will be under no obligation to grant such consent or approval.
The City agrees that it will not associate us with any public or private securities offering without first obtaining
our consent. Therefore, the City agrees to contact us before it includes our reports or otherwise makes
reference to us, in any public or private securities offering.
Because Vasquez & Company LLP (Vasquez) will rely on the City and its management to discharge the
foregoing responsibilities, the City holds harmless and releases Vasquez and its partners and employees
from all claims, liabilities, losses, and costs arising in circumstances where there has been a knowing
misrepresentation by a member of the City’s management that has caused, in any respect, Vasquez’ breach
of contract or negligence. This provision shall survive the termination of this arrangement for services.
Records and Assistance
If circumstances arise relating to the condition of the City’s records, the availability of appropriate audit
evidence, or indications of a significant risk of material misstatement of the financial statements because
of error, fraudulent financial reporting, or misappropriation of assets, which, in our professional judgment,
prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any course
of action permitted by professional standards, including declining to express an opinion, issue a report, or
withdrawing from the engagement.
City of Vernon
June 18, 2019
Page 5
During the course of our engagement, we may accumulate records containing data that should be reflected
in the City’s books and records. The City will determine that all such data, if necessary, will be so reflected.
Accordingly, the City will not expect us to maintain copies of such records in our possession.
The assistance to be supplied by City personnel, including the preparation of schedules and analyses of
accounts, has been discussed and will be coordinated with the Finance Director. The timely and accurate
completion of this work is an essential condition to our completion of the audit and issuance of our audit
report.
In connection with our audit, you have requested us to perform certain non-audit services necessary for the
preparation of the financial statements, including assistance in the preparation and assembly of the
Comprehensive Annual Financial Report. The GAS independence standards require that the auditor
maintain independence so that opinions, findings, conclusions, judgments, and recommendations will be
impartial and viewed as impartial by reasonable and informed third parties. Before we agree to provide a
non-audit service to the City, we determine whether providing such a service would create a significant
threat to our independence for GAS audit purposes, either by itself or in aggregate with other non-audit
services provided. A critical component of our determination is consideration of management’s ability to
effectively oversee the non-audit service to be performed. The City has agreed that the Finance Director
possesses suitable skill, knowledge, or experience and that the individual understands the services to be
performed sufficiently to oversee them. Accordingly, the management of the City agrees to the following:
1. The City has designated the Finance Director, as a senior member of management, who possesses
suitable skill, knowledge, and experience to oversee the services.
2. The Finance Director will assume all management responsibilities for subject matter and scope of
the preparation and assembly of the Comprehensive Annual Financial report.
3. The City will evaluate the adequacy and results of the services performed.
4. The City accepts responsibility for the results and ultimate use of the services.
GAS further requires we establish an understanding with the management and those charged with
governance of the City of the objectives of the non-audit service, the services to be performed, the City's
acceptance of its responsibilities, the auditor’s responsibilities, and any limitations of the non-audit service.
We believe this letter documents that understanding.
Other Relevant Information
Vasquez is an integral part of the RSM US Alliance. RSM US Alliance provides its members with access
to resources of RSM US LLP (formerly known as RSM LLP), the leading provider of audit, tax and consulting
services focused on the middle market. RSM US LLP will be available to support Vasquez by rendering
services related to the performance of the engagement. If a situation occurs in connection with the proposed
engagement for which we would request the services of RSM US LLP, we will notify you and obtain
permission from you before giving access to your records. We maintain supervision, control and ultimate
responsibility for the performance of this engagement.
Vasquez is independently owned and operated and assumes full responsibility for the quality of service
delivered to our clients. We are responsible for our own client fee arrangements and maintenance of our
client relationships.
Vasquez may mention the City’s name and provide a general description of the engagement in Vasquez’
client lists and marketing materials.
From time to time and depending upon the circumstances, we may use third-party service providers
(including persons or entities outside the United States) to assist us in providing professional services to
you. In such circumstances, it may be necessary for us to disclose confidential client information to them.
We enter into confidentiality agreements with all third-party service providers and we are satisfied that they
City of Vernon
June 18, 2019
Page 6
have appropriate procedures in place to prevent the unauthorized release of your confidential information
to others.
In accordance with Section 5079(a)(5) of the California Accountancy Act, we hereby disclose that a
nonlicensee owner may be involved in the engagement in the area of IT Advisory and Risk Management
Services.
GAS require that we provide you with a copy of our most recent external peer review report and any letter
of comment, and any subsequent peer review reports and letters of comment received during the period of
the contract. Our 2015 peer review report accompanies this letter as Exhibit II.
E-mail Communication
In connection with this engagement, we may communicate with you or others via e-mail transmission. As
e-mails may be intercepted and read, disclosed, or otherwise used or communicated by an unintended third
party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we
cannot guarantee or warrant that e-mails from us will be properly delivered and read only by the addressee.
Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or
unintentional disclosure or communication of e-mail transmissions, or for the unauthorized use or failed
delivery of e-mails transmitted by us in connection with the performance of this engagement.
In that regard, you agree that we shall have no liability for any loss or damage to any person or City resulting
from the use of e-mail transmissions, including any consequential, incidental, direct, indirect, or special
damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or
proprietary information.
We ask that you use our secured Citrix Sharefile site to transfer all confidential information to the
engagement team.
Information Security - Miscellaneous Terms
Vasquez is committed to the safe and confidential treatment of the City’s proprietary information. Vasquez
is required to maintain the confidential treatment of client information in accordance with relevant industry
professional standards which govern the provision of services described herein. The City agrees that it will
not provide Vasquez with any unencrypted electronic confidential or proprietary information, and the parties
agree to utilize commercially reasonable measures to maintain the confidentiality of the City’s information,
including the use of collaborate sites to ensure the safe transfer of data between the parties.
Vasquez may terminate this relationship immediately in its sole discretion if Vasquez determines that
continued performance would result in a violation of law, regulatory requirements, applicable professional
standards or Vasquez’ client acceptance or retention standards, or if the City is placed on a verified
sanctioned City list or if any director or executive of, or other person closely associated with, the City or its
affiliates is placed on a verified sanctioned person list, in each case, including but not limited to lists
promulgated by the Office of Foreign Assets Control of the U.S. Department of the Treasury, the U.S. State
Department, the United Nations Security Council, the European Union or any other relevant sanctioning
authority.
Ownership of Audit Documentation and Access to Workpapers
The audit documentation for this engagement is the property of Vasquez and constitutes confidential
information. However, pursuant to authority given by law or regulation, we may be requested to make
certain audit documentation available to a regulatory body. Other third parties may also request or
subpoena our audit documentation. We will notify you of any such request or subpoena. If requested,
access to such audit documentation will be provided under the supervision of Vasquez personnel. Further,
upon request, we may provide copies of selected audit documentation to the aforementioned parties. These
City of Vernon
June 18, 2019
Page 7
parties may intend, or decide, to distribute the copies or information contained therein to others, including
other governmental agencies. Before we provide access to or copies of such workpapers, unless prohibited
by law, we will notify the City’s management and provide copies of such request to allow the City to take
any action it deems necessary or appropriate to limit or prevent access to such workpapers.
In the event that we are requested by the City to produce our documents or our personnel as witnesses
with respect to our engagement for the City, the City will, so long as we are not party to the proceeding in
which the information is sought, reimburse us for our professional time as well as fees and expenses of our
counsel and expenses incurred in responding to such requests. Reimbursement for which will be provided
for in a separate agreement between the parties.
The audit documentation for this engagement will be retained for a minimum of seven years after the report
release date or for any additional period requested by the regulatory body. If we are aware that a regulatory
body or auditee is contesting an audit finding, we will contact the parties contesting the audit finding for
guidance prior to destroying the audit documentation.
Independence
Vasquez meets the GAS independence requirements as it relates to the City. Professional and certain
regulatory standards require us to be independent, in both fact and appearance, with respect to the City in
the performance of our services. Any discussions that you have with Vasquez personnel regarding
employment could pose a threat to our independence. Therefore, we request that you inform us immediately
prior to any such discussions so that we can implement appropriate safeguards to maintain our
independence.
Dispute Resolution
The City and Vasquez agree that no claim or demand for arbitration arising out of services rendered pursuant
to this Agreement shall be filed more than two years after the date of the audit report issued by Vasquez or
the date of this arrangement letter if no report has been issued. If any dispute, controversy, or claim arises
out of, relates to, or results from the performance or breach of this Agreement, excluding claims for non-
monetary or equitable relief (collectively, the “Dispute”), either party may, upon written notice to the other
party, request non-binding mediation.
A recipient party of such notice may waive its option to resolve such Dispute by non-binding mediation by
providing written notice to the party requesting mediation and then such parties hereto shall resolve such
Dispute by binding arbitration as described below. Such mediation shall be assisted by a neutral mediator
acceptable to both parties and shall require the commercially reasonable efforts of the parties to discuss with
each other in good faith their respective positions and different interests to finally resolve such Dispute. If the
parties are unable to agree on a mediator within twenty (20) days from delivery of the written notice, either
party may invoke the mediation service of the JAMS Mediation, Arbitration and ADR Services.
Each party may disclose any facts to the other party or to the mediator that it, in good faith, considers
reasonably necessary to resolve the Dispute. However, all such disclosures shall be deemed in furtherance
of settlement efforts and shall not be admissible in any subsequent proceeding against the disclosing
party. Except as agreed to in writing by both parties, the mediator shall keep confidential all information
disclosed during mediation.
The mediator shall not act as a witness for either party in any subsequent proceeding between the parties.
Unless waived, such mediation shall conclude after the parties have engaged in good faith settlement
negotiations, but nonetheless are unable to resolve the Dispute through the mediation process. The
attorneys’ fees and costs incurred by each party in such mediation shall be borne solely by such party, except
that the fees and expenses of the mediator, if any, shall be borne equally by the parties.
City of Vernon
June 18, 2019
Page 8
Any Dispute not resolved first by mediation between the parties (or if the mediation process is waived as
provided herein) shall be decided by binding arbitration. The arbitration proceeding shall take place in the
jurisdiction in which the Vasquez office providing the relevant services exists, unless the parties agree in
writing to a different locale. The arbitration shall be governed by the provisions of the laws of the state in
which the arbitration is to take place (except if there is no applicable state law providing for such arbitration,
then the Federal Arbitration Act shall apply) and the substantive law of such state shall be applied without
reference to conflicts of law rules. In any arbitration instituted hereunder, the proceedings shall proceed in
accordance with the then current JAMS Comprehensive Arbitration Rules & Procedures , except that the
Arbitration Panel (as defined below) shall permit discovery that is consistent with the scope of discovery
typically permitted by the California Rules of Civil Procedure and/or is otherwise customary in light of the
complexity of the Dispute and the amount in controversy. Any Dispute regarding discovery, or the relevance
or scope thereof, shall be determined by the Arbitration Panel (as defined below).
The arbitration shall be conducted before one neutral arbitrator, unless all parties agree otherwise. In cases
involving more than one Arbitrator, the Parties shall agree on, or, in the absence of agreement, JAMS shall
designate, the Chairperson of the Arbitration Panel., Where the parties have agreed that each party is to name
one Arbitrator, the Arbitrators so named shall be neutral and independent of the appointing party, unless the
parties have agreed that they shall be non-neutral (the “Arbitration Panel”). The Arbitration Panel shall have
no authority to award non-monetary or equitable relief, but nothing herein shall be construed as a prohibition
against a party from pursuing non-monetary or equitable relief in a state or federal court. The parties also
waive the right to punitive damages and the arbitrators shall have no authority to award such damages or any
other damages that are not strictly compensatory in nature. In rendering their award, the Arbitration Panel
shall issue in writing findings of fact and conclusions of law. The Arbitration Panel shall not have authority to
grant an award that is not supported by substantial evidence or that is based on an error of law, and such
absence of substantial evidence or such error of law may be reviewed on appeal to vacate an award based
on the standard of review otherwise applicable in the California Appellate Court responsible for the jurisdiction
in which the arbitration is venued, and without regard to any heightened standard of review otherwise
applicable to an arbitration decision rendered by the JAMS. The confidentiality provisions applicable to
mediation shall also apply to arbitration. The award issued by the Arbitration Panel may be confirmed in a
judgment by any state court of competent jurisdiction. No payment of any award or posting of any bond of
any kind whatsoever is required to be made or posted until such Dispute is finally determined.
In no event shall a demand for arbitration be made after the date on which the initiation of the legal or
equitable proceeding on the same Dispute would be barred by the terms of this Agreement. For the
purposes of applying the terms of this Agreement, receipt of a written demand for arbitration by the JAMS
shall be deemed the initiation of the legal or equitable proceeding based on such Dispute.
The City waives any claim for punitive damages. Vasquez’ liability for all claims, damages and costs of the
City arising from this engagement is limited to the amount of fees paid by the City to Vasquez for the
services rendered under this arrangement letter.
Reporting
We will issue a written report upon completion of our audit of the City's financial statements. Our report will
be addressed to the governing board of the City. We cannot provide assurance that an unmodified opinion
will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an
emphasis-of-matter or other-matter paragraph(s), or withdraw from the engagement.
In addition to our report on the City's financial statements, we will also issue the following types of reports:
1. A report on the fairness of the presentation of the City's schedule of expenditures of federal awards for
the year ending June 30, 2019.
2. Reports on internal control related to the financial statements and major programs. These reports will
describe the scope of testing of internal control and the results of our tests of internal controls.
City of Vernon
June 18, 2019
Page 9
3. Reports on compliance with laws, regulations, and the provisions of contracts or grant agreements. We
will report on any noncompliance which could have a material effect on the financial statements and
any noncompliance which could have a material effect, as defined by Single Audit Act and Subpart F
of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards, on each major program.
4. A schedule of findings and questioned costs.
5. Appropriation Limit Worksheet. The responsibility we are to take for the materials included in this report
will be the same as that we assume for other supplementary information accompanying the financial
statements.
We will also complete the appropriate sections of and sign the Data Collection Form that summarizes our
audit findings.
Fees and Costs
Cristy Canieda is the engagement partner and is responsible for supervising the engagement and for
signing the audit report.
Our fees for the audit services described above are based upon the value of the services performed and
the time required by the individuals assigned to the engagement, plus direct expenses. Our fee estimate
and completion of our work is based upon the following criteria:
a. Anticipated cooperation from City personnel.
b. Timely responses to our inquiries.
c. Timely completion and delivery of client assistance requests.
d. Timely communication of all significant accounting and financial reporting matters.
e. The assumption that unexpected circumstances (Exhibit I) will not be encountered during
the engagement.
f. No instances of fraud that will require additional procedures.
If any of the aforementioned criteria are not met, then fees may increase. If we find that additional time is
likely to be necessary, we will attempt to discuss it with the City’s management and Audit Committee and
arrive at a new fee estimate before we incur additional time or costs.
We anticipate the fee to be $110,000. The maximum number of report copies we will provide you is ten
(10). Any copies you will request in excess of this maximum number will be an additional cost to you. As
an alternative, we can provide you an electronic copy (PDF) of the report at no cost.
Our invoices for these fees will be rendered in accordance with the terms set forth in our contract and are
payable on presentation. In accordance with Vasquez policies, work may be suspended if your account
becomes 30 days or more overdue and will not be resumed until your account is paid in full. If we elect to
terminate our services for nonpayment, our engagement will be deemed to have been completed upon
written notice of termination, even if we have not issued a report. You will be obliged to compensate
us for all time expended and to reimburse us for all out-of-pocket expenditures through the date of
termination. Invoices aged over 30 days may be subject to a 10% late charge.
Our fees are based on the determination of one (1) major program subject to the Single Audit Act and
Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Should
we determine that additional programs are required for audit, we will discuss this with you in advance of
performing the additional work.
City of Vernon
June 18, 2019
Page 10
When an engagement has been suspended at the request of management or those charged with
governance and work on that engagement has not recommenced within 120 days of the request to suspend
our work, Vasquez may, at its sole discretion, terminate this arrangement letter without further obligation to
the City. Resumption of audit work following termination may be subject to our client acceptance procedures
and, if resumed, will necessitate additional procedures not contemplated in this arrangement letter.
Accordingly, the scope, timing and fee arrangement discussed in this arrangement letter will no longer
apply. In order for Vasquez to recommence work, a new arrangement letter would need to be mutually
agreed upon and executed.
Our professional standards require that we perform certain additional procedures, on current and previous
years’ engagements, whenever a partner or professional employee leaves Vasquez and is subsequently
employed by or associated with a client in a key position. Accordingly, the City agrees it will compensate
Vasquez for any additional costs incurred as a result of the City’s employment of a partner or professional
employee of Vasquez.
Review of audit documentation by a successor auditor or as part of due diligence will be agreed to, accounted
for and billed separately.
Other Services
We are always available to meet with you and/or other executives at various times throughout the year to
discuss current business, operations, accounting, and auditing matters affecting the City. Whenever you feel
such meetings are desirable, please let us know. We are also prepared to provide services to assist you in
any of these areas.
You may request that we perform additional services not addressed in this engagement letter. If this occurs,
we will communicate with you the scope of the additional services and estimated fees. We also may issue
a separate engagement letter covering the additional services. In the absence of any other written
communication from us documenting such additional services, our services will continue to be governed by
the terms of this engagement letter.
Electronic Signatures and Counterparts
Each party hereto agrees that any electronic signature of a party to this agreement or any electronic
signature to a document contemplated hereby (including any representation letter) is intended to
authenticate such writing and shall be as valid, and have the same force and effect, as a manual signature.
Any such electronically signed document shall be deemed (i) to be "written" or "in writing," (ii) to have been
signed and (iii) to constitute a record established and maintained in the ordinary course of business and an
original written record when printed from electronic files. Each party hereto also agrees that electronic
delivery of a signature to any such document (via email or otherwise) shall be as effective as manual
delivery of a manual signature. For purposes hereof, “electronic signature” includes, but is not limited to, (i)
a scanned copy (as a "pdf" (portable document format) or other replicating image) of a manual ink signature,
(ii) an electronic copy of a traditional signature affixed to a document, (iii) a signature incorporated into a
document utilizing touchscreen capabilities or (iv) a digital signature. This agreement may be executed in
one or more counterparts, each of which shall be considered an original instrument, but all of which shall
be considered one and the same agreement. Paper copies or "printouts,”of such documents if introduced
as evidence in any judicial, arbitral, mediation or administrative proceeding, will be admissible as between
the parties to the same extent and under the same conditions as other original business records created
and maintained in documentary form. Neither party shall contest the admissibility of true and accurate
copies of electronically signed documents on the basis of the best evidence rule or as not satisfying the
business records exception to the hearsay rule.
If any term or provision of this arrangement letter is determined to be invalid or unenforceable, such term
or provision will be deemed stricken and all other terms and provisions will remain in full force and effect.
City of Vernon
June 18, 2019
Page 11
This letter constitutes the complete and exclusive statement of agreement between Vasquez and the City,
superseding all proposals, oral or written, and all other communications, with respect to the terms of the
engagement between the parties.
Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement
with, the arrangements for our audit of the financial statements, including our respective responsibilities.
Very truly yours,
VASQUEZ & COMPANY LLP
Cristy A. Canieda
Partner
RESPONSE:
This letter correctly sets forth the understanding of the City of Vernon.
Officer Signature: ______________________________________________
Title: ________________________________________________________
Date: ________________________________________________________
City of Vernon
June 18, 2019
Page 12
EXHIBIT I – Examples of Unexpected Circumstances
Incorrect accounting applications or errors in your records
We generally form our fee estimates on the expectations that your accounting records are in good order so
that our work can be completed based upon our normal testing and other procedures. However, should
we find numerous errors, incomplete records or disorganized bookkeeping methods, we will have to do
additional work to determine that the necessary corrections have been made and properly reflected in the
financial statements.
Lack of audit facilitation or timely preparation
To minimize your costs, we plan the means by which your personnel can facilitate the audit (e.g. what
schedules they will prepare, how to prepare them, the supporting documents that need to be provided,
etc.). We also discuss matters such as availability of your key personnel, deadlines and working conditions.
Indeed, the information concerning these matters that you furnish to us is a key element in our fee quotation.
Therefore, if your personnel are unable, for whatever reason, to provide these materials on a timely basis,
it may substantially increase the work we must do to complete the engagement within the established
deadlines. Moreover, in some circumstances this may require a staff withdrawal, as discussed in the
following paragraph.
Staff withdrawal
A staff withdrawal consists of our removing one or all staff because the condition of your records or the
inability of your personnel to provide agreed upon materials within the established timetable makes it
impossible for us to perform our work in a timely, efficient manner, as established by our engagement plan.
Sometimes, a complete staff withdrawal is necessary to permit an orderly audit approach. A staff withdrawal
is not necessarily an adverse reflection on your personnel. However, it involves additional costs, as we
must reschedule our personnel; incur additional start-up costs, etc., to prevent total engagement costs from
increasing significantly.
Unforeseen events
Even though we communicate frequently with clients and plan our engagement with management and their
staff, unforeseen events can occur. Examples include accounting problems, litigation, changes in your
business or business environment, contractual or other difficulties with suppliers, third-party service
providers, or customers, etc. When those circumstances occur, additional time is needed to provide you
with assistance and complete our engagement in accordance with professional standards.
Again, we emphasize that we strive to give you optimum value for our professional services. Fee quotations
are provided based upon the facts and circumstances that you describe to us. However, unlike the sale of
products, the performance of professional services is affected by many variables, such as the foregoing,
which may cause fee estimates to change.
We want you to receive the maximum value for our professional services and to perceive that our fees are
reasonable and fair. We, therefore, commit to inform you in advance of any need to revisit fee estimates.
City of Vernon
June 18, 2019
Page 13
EXHIBIT II – Peer Review Report
City of Vernon
June 18, 2019
Page 14
Cost Proposal to
Financial Audit Services
CITY OF VERNON
Submitted by:
Roger A. Martinez
Partner, Audit Practice Leader
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: (213) 873-1703
Fax: (213) 873-1777
Email: rmartinez@vasquezcpa.com
Date: June 21, 2019
Cover Letter
June 21, 2019
City of Vernon
William Fox
Director of Finance
4305 S. Santa Fe Avenue
Vernon, CA 90058
Re: Price Proposal to Financial Audit Services
Dear Mr. Fox,
Vasquez & Company LLP (Vasquez) is pleased to submit our Price Proposal for the audit of the financial
statements of the City of Vernon (City) for the fiscal year ending June 30, 2019.
Our fees for the services outlined in this proposal are based on our estimates of the time needed to complete
the project at our standard hourly rates. Our standard hourly rates vary according to the degree of
responsibility involved and the experience level of the personnel assigned to your audit. The fees are based
on the assumption that unexpected circumstances will not be encountered during the audit along with the
following:
Engagement Assumptions: The proposed fees assume the following:
1. Businesses and City staff availability to answer questions within the agreed timeframe.
2. No instances of fraud that will require additional procedures.
3. Businesses staff to prepare all financial statements/schedules.
4. All information requested provided within agreed timeframe.
5. One (1) major program subject to the Single Audit Act.
6. Information provided is complete and correct for the year being audited.
7. Other unforeseen events such as:
a. Accounting problems.
b. Litigation.
c. Fraud.
d. Changes in companies business or business environment.
e. Contractual difficulties with suppliers, third-party service providers or clients.
The cost proposal contains all pricing information relative to performing the audit engagement as described
in this Request for Proposal. The total all-inclusive maximum price contains all direct and indirect costs
including all out-of-pocket expenses. I, Roger A. Martinez, Partner of Vasquez & Company LLP, am
authorized to represent the firm and to sign a contract with the City.
We thank you for the opportunity to respond to your request for proposals. Should you have any questions
regarding the information contained in the proposal, please contact me at the information below.
VASQUEZ & COMPANY LLP
Roger A. Martinez, CPA | Audit Practice Leader
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
tel.: 213-873-1703
fax: 213-873-1777
email: rmartinez@vasquezcpa.com
City of Vernon
Price Proposal for Financial Audit Services 3
Price Proposal
Category FS Audit SA Audit
VPU
Audit
St.
Controller GANN Total
Hourly
Rates 2019
Partners 44 6 48 2 0 100 285 28,500$
Managers 165 12 16 8 2 203 185 37,555
Seniors 145 16 32 0 0 193 125 24,125
Staff 192 40 24 24 0 280 100 28,000
546 74 120 34 2 776 118,180
(8,180)
110,000$
Hourly Rates for Additional Services
Position Hourly Rate
Partner $ 285.00
Manager 185.00
Supervisor 165.00
Senior auditor 125.00
Staff auditor 100.00
Clerical 65.00
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AMENDMENT NO. 2 TO THE SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND VASQUEZ & COMPANY LLP,
FOR PROFESSIONAL AUDITING SERVICES FOR FISCAL YEARS 2016-2018 This Amendment (“Amendment No. 2”) to that certain Agreement for professional auditing services dated August 7, 2016, (the “Agreement”), is made as of September 17, 2019, by and between the City of Vernon, a California charter city and municipal corporation (the
“City”), and Vasquez & Company LLP, a limited liability partnership (“Contractor”). WHEREAS, the City and Contractor are parties to a written Agreement, as amended, dated August 7, 2016, under which Contractor provides professional auditing services (“the Agreement”); and
WHEREAS, the City and Contractor desire to amend the Agreement to renew the Agreement effective August 7, 2019, through August 6, 2020, for a total amount not to exceed $110,000.00 for this renewal term.
NOW, THEREFORE, the parties to this Amendment No. 2 agree as follows:
1. The Agreement has been renewed for an additional one (1) year period, and the
Termination Date listed on the Cover Page is amended to August 6, 2020.
2. Contractor’s grand total consideration for the renewal term of this Amendment, from August 7, 2019, to August 6, 2020, shall not exceed the amount of $110,000.00.
2. Except as expressly modified by this Amendment No. 2, all provisions of the Agreement shall remain in full force and effect.
3. The provisions of this Amendment No. 2 shall constitute the entire agreement of the parties with respect to the subject matter included in this Amendment No. 2 and shall supersede any other agreement, understanding, or arrangement, whether written or oral, between the parties with respect to the subject matter of this Amendment No. 2.
4. The person or persons executing this Amendment No. 2 on behalf of each of the
parties warrants and represents that he or she has the authority to execute this Amendment No. 2 on behalf of that party and has the authority to bind that party to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 2 as of the date
stated in the introductory clause.
[SIGNATURES FOLLOW ON NEXT PAGE]
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CITY OF VERNON a California charter city and municipal corporation
By: ____________________________ Carlos Fandino, City Administrator
Vasquez & Company LLP, a limited liability partnership
By:
Name:
Title:
ATTEST:
__________________________________
Deborah Harrington, Interim City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
__________________________________
Brian Byun,
Senior Deputy City Attorney
City Council Agenda Item Report
Agenda Item No. COV-436-2019
Submitted by: Diana Figueroa
Submitting Department: Fire Department
Meeting Date: October 1, 2019
SUBJECT
Agreement with the Consolidated Fire Protection District of Los Angeles County for Dispatch Services
Recommendation:
A. Find that the approval of the proposed actions are exempt from California Environmental Quality Act (“CEQA”)
review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and
B. Repeal the City Council's approval of the Agreement with the Consolidated Fire Protection District of Los Angeles
County for Dispatch Services approved by minute order on September 3, 2019; and
C. Approve a revised Agreement with the Consolidated Fire Protection District of Los Angeles County for Dispatch
Services, in substantially the same form as submitted herewith, to provide dispatch services at a rate of $40.13 per
incident in addition to start-up costs (annual dispatch service cost estimated to be $73,438 and start-up transition costs
estimated to be $521,609); and
D. Authorize the Mayor to execute a Services Agreement with the Fire District, to provide dispatch services to the City
of Vernon with a tentative effective date of October 21, 2019; and
E. Authorize for the termination of the current dispatch services agreement with the City of Burbank, the City of
Glendale and the City of Pasadena (hereinafter referred to collectively as the “Verdugo Cities”) effective the day after
the dispatch service agreement with Fire District takes effect.
Background:
On August 6, 2019, the City of Vernon City Council approved Resolution No. 2019-29 authorizing the execution of an
agreement between the City of Vernon and the Consolidated Fire Protection District of Los Angeles County (“LA
County Fire” or ”Fire District”) for the provision of fire protection, paramedic and incidental services in the City of
Vernon. With the approval of fire services with LA County Fire, staff recommends a transition of the City’s fire dispatch
services with the Fire District as soon as possible by way of the proposed intermediate agreement that will
accommodate Vernon through July 1, 2020.
Staff presented an LA County Fire Dispatch Agreement to City Council which was approved at the September 3, 2019
meeting. Since this approval, it became apparent to LA County Fire that they would need to install the proper
communications equipment in 17 of the City's Fire Department units instead of the 8 that were identified in Exhibit B to
the agreement. The agreement has since been revised, and that which is attached herewith reflects the changes resulting
from the added equipment (revised Exhibit B to the Agreement) and the associated costs. The City's partial payment
for start-up costs due at the time of system activation will be $174,000 (revised from the initial estimate of $112,000).
Due to these revisions, staff recommends that City Council repeal the LA County Fire Dispatch Agreement that was
approved on September 3, 2019; and that City Council approve the attached updated LA County Fire Dispatch
Agreement.
As noted in the September 3rd staff report, the Vernon Fire Department did not move forward with the Verdugo
dispatch upgrades due to cost and impending status of the department’s future as a result of the LA County Feasibility
Study that was being conducted at the time. With Verdugo Cities’ scheduled upgrade approaching, it is imperative that
the City of Vernon acquire dispatch services from the Fire District before October 24, 2019 to ensure there is no
disruption in dispatch services.
In March of 2019, staff provided written notification to Verdugo Cities of the City’s desire to end dispatch
communication services from Verdugo dispatch should the City of Vernon contract with LA County Fire. Verdugo
Cities has acknowledged the current situation and will allow the City of Vernon to opt-out of its agreement. In addition,
Verdugo Cities will work with the City to refund any money not spent for dispatch services.
The start-up cost to transition to Fire District dispatch services is estimated to be $521,609, with an initial partial
payment of $174,000 (approximately 1/3 cost of the start-up cost) due at system activation. In addition, the City will
pay to the Fire District $40.13 per incident, for each incident dispatched by Fire District. The City will pre-pay for Fire
District dispatch services using an estimated number of 1,830 annual dispatch incidents. The monetary value for incident
cost will be approximately $73,438. On July 1, 2020, the Fire District will calculate the total number of dispatched
incidents in the previous fiscal year to determine cost for the billable amount due for the next fiscal year. Depending on
the total number of dispatched incidents, if the incident count is fewer than the estimated incident count, the Fire District
will credit the City the difference. The equipment upgrades and associated costs for the early transition to Fire District
will offset the costs of the full transition at a later date. The remaining transition costs in excess of the initial $174,000
will be included with the City’s conversion costs obligation, pursuant to the fire services annexation agreement between
the City of Vernon and LA County Fire.
In transitioning dispatch services to Fire District, the City will be paying less in incident calls. The Fire District cost per
incident is $40.13 as compared to Verdugo Cities incident cost of $69.92 per incident, which is a $29.79 savings per
call. Should the City ever opt to discontinue its agreement with the Fire District for the provision of fire protection,
paramedic and incidental services in Vernon and return to a “City-run” model, the City could continue utilizing the Fire
District’s dispatch services without issue (if so desired).
The proposed Dispatch Service agreement has been reviewed and approved by the City Attorney’s Department.
Pursuant to the Vernon Municipal Code, Section 2.17.12(A)(5), the agreement requested herein is exempt from
competitive bidding requirements because it is a contract with other governmental entities.
Fiscal Impact:
The start-up cost to install the proper communications equipment in 17 of the City's Fire Department units and transition
to Fire District dispatch services is estimated to be $521,609, with an initial partial payment of $174,000
(approximately 1/3 cost of the start-up cost) due at system activation. In addition, the City will pay to the Fire District
$40.13 per incident, for each incident dispatched by Fire District. The monetary value for incident cost will be
approximately $73,438 for the first year based on an estimated number of 1,830 annual dispatch incidents. Funds for
this agreement have been proposed on the 2019/20 fiscal year budget and are also covered under the transition cost
with LA County Fire.
ATTACHMENTS
1. Dispatch Service Agreement with LA County Fire
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AGREEMENT BY AND BETWEEN THE
CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
AND THE CITY OF VERNON FOR DISPATCH SERVICES
THIS AGREEMENT is made and entered into this day of , 2019, by
and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
"CITY."
W I T N E S S E T H
WHEREAS, CITY has decided to annex to the FIRE DISTRICT for the provision of fire
protection, hazardous materials, emergency medical, and all related services (collectively
hereinafter referred to as “fire services”) as authorized by Government Code Section 55632
and pursuant to the provisions of Section 56848.3 of the Government Code of the State of
California; and
WHEREAS, on August 6, 2019, CITY approved an Agreement for Services by and
between the Consolidated Fire Protection District of Los Angeles County and the City of
Vernon (hereinafter referred to as “Agreement”); and
WHEREAS, it is contemplated that final approval of the Agreement by the Board of
Supervisors of Los Angeles County as governing body of the FIRE DISTRICT (hereinafter
referred to as “Board of Supervisors”) will occur at the conclusion of the statutorily required
public hearings; and
WHEREAS, CITY has requested fire dispatch services by the FIRE DISTRICT to begin
prior to the transfer of fire services to the FIRE DISTRICT; and
WHEREAS, FIRE DISTRICT is authorized by the California Health & Safety Code
Sections 13862 and 13878, to provide such services to CITY.
NOW, THEREFORE, IN CONSIDERATION of the covenants, representations and
agreements set forth herein, the parties mutually agree as follows:
I. RESPONSIBILITIES
A. Responsibilities of FIRE DISTRICT. It shall be the responsibility of the FIRE
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DISTRICT to operate the FIRE DISTRICT communication and dispatch system (DISTRICT
SYSTEM) and to do all of the following for incidents within the City normally responded to by
the Vernon Fire Department:
1. Receive 9-1-1 and wireless emergency calls;
2. Transfer 9-1-1 and wireless calls to other agencies as appropriate;
3. Receive seven-digit emergency and direct connect (ring-down or party line)
calls on numbers/circuits provided by CITY;
4. Provide TDD and foreign language translation;
5. Dispatch appropriate resources consistent with agreed upon run cards;
6. Provide emergency medical dispatch pre-arrival and lifesaving protocols to
callers as approved by the Los Angeles County Department of Health Services;
7. Enter incident information into computer-aided dispatch system (CAD),
including verified incident address/location, specific location information,
informant's location, informant's telephone number, basic emergency information,
appropriate text and type codes;
8. Time stamp receipt of 911 calls, entry into CAD, dispatch, and all status changes
from mobile units initiated on mobile data computers (MDCs), if equipped;
9. Electronically document all incident and pertinent non-incident information;
10. Provide routine and emergency voice communications;
11. Track and record equipment status, location, and availability;
12. Coordinate Area, Regional, and specific agency mutual aid, initial action, and
automatic aid agreements for dispatch purposes only;
13. Formulate, dispatch, and track strike team responses;
14. Maintain CAD databases;
15. Provide CAD and basic Management Information record (MIS records
management and storage). The MIS records management system as indicated
in #17 below.
16. Coordinate and assist CITY to integrate existing or future Fire and Emergency
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Medical Services (EMS) report with CAD data. If unable to integrate into 3rd
party technology, FIRE DISTRICT will provide access to NFIRS and EPCR
applications as needed:
a. Incident Module (Basic NFIRS) as needed
b. EPCR as needed;
17. Provide access to CAD information;
18. Provide access to unit histories, unit status, rosters, and information;
19. Request and coordinate mass casualty resources;
20. Notify and coordinate with other city departments and outside agencies as
required;
21. Provide recording and retention of radio and telephone transmissions
consistent with State law;
22. Provide an annual report of operations;
23. Provide management and supervision to achieve desired results;
24. Provide access to the Reddinet Hospital status system;
25. Provide one (1) fire station terminal modem CRT type system;
26. Provide one (1) Administrative Office terminal modem CRT type system;
27. Provide one (1) "Dispatch'' printer at the CITY fire station;
28. Provide system hardware/software maintenance and dispatch services
comparable to other District fire resources; and
B. Responsibilities of CITY. It shall be the responsibility of CITY to do all of the
following:
1. Provide equipment, hardware, and software which interface with the DISTRICT
SYSTEM (unless otherwise agreed to by all Parties), which include but are not
limited to:
a. Telephone numbers and routing coordination with features consistent with the
DISTRICT SYSTEM (9-1-1 and seven digit lines);
b. Voice radio system comprised of a sufficient number of channels which
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adequately covers the area of operation, using reliable equipment and sites;
c. Dispatching resources in all fire stations which receive and transmit voice
signals with features consistent with the DISTRICT SYSTEM;
d. Reliable voice system and mobile radios in all fire apparatus, with capabilities
and features consistent with the DISTRICT SYSTEM;
e. Reliable voice portable radios for all personnel, with the capabilities and
features consistent with the DISTRICT SYSTEM;
f. Geographic file information suitable for entry into DISTRICT CAD SYSTEM,
including street location data, plot, city maps and other landmark/common
place addresses, high value or brush areas, freeway information, and target
hazards.
2. Provide listing of all apparatus, including radio designations, cross-staffed
manned units and special response vehicles;
3. Provide dispatch tables, algorithms, file protocols, dispatch recommendations,
and move-ups to formulate dispatch recommendations;
4. Provide CITY Fire Department personnel list including titles, radio call signs,
office and home phone numbers, pager and cellular telephone numbers;
5. Provide a list of key CITY personnel and telephone directory;
` 6. Provide a list of receiving hospitals and access method for Paramedics;
7. Provide copies of mutual aid, automatic aid, initial action or other inter-agency
agreements;
8. Provide initial ongoing DISTRICT SYSTEM training to all radio users;
9. Provide copies of all applicable FCC licenses;
10. Comply with DISTRICT SYSTEM policies; and
11. Use DISTRICT SYSTEM incident type codes, priorities and categories.
II. EQUIPMENT
A. Start-up Costs and Equipment. FIRE DISTRICT’s start-up costs shall include
utilizing existing CITY equipment and providing any additional hardware/software necessary to
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provide CITY with a dispatch system and service comparable to other FIRE DISTRICT
resources.
B. Maintenance of Equipment. FIRE DISTRICT shall test, and maintain any and all
equipment located in any fire station or fire apparatus owned and controlled by CITY to provide
CITY with a dispatch system and service comparable to other FIRE DISTRICT resources.
C. Purchase of Future Equipment. If any of the CITY’s existing equipment becomes
damaged and/or is no longer feasible to maintain in the FIRE DISTICT’s sole discretion, CITY
shall be responsible for the replacement of such. In addition, as new technology becomes
available, CITY may purchase new products to enhance the current level of service. CITY will
provide written notice to FIRE DISTRICT of any anticipated purchase of new technology that
will be connected to the DISTRICT SYSTEM. FIRE DISTRICT, in its sole discretion, may
refuse to connect any new technology to the DISTRICT SYSTEM based on the lack of
compatibility with the DISTRICT SYSTEM or if such technology compromises the security of
the DISTRICT SYSTEM. CITY shall be responsible for all costs required to connect any new
technology to the DISTRICT SYSTEM.
III. TERM
This Agreement shall become effective on _____________ (EFFECTIVE DATE). The
Agreement shall remain operative and effective until terminated in accordance with the
termination provisions herein.
IV. COSTS
A. Per Incident Cost.
1. Beginning with the EFFECTIVE DATE, CITY shall pay to the FIRE DISTRICT
$40.13 per incident (PER INCIDENT COST) for each incident dispatched by
FIRE DISTRICT, regardless of the incident’s disposition (for example, units
cancelled en-route).
2. CITY shall pre-pay for FIRE DISTRICT dispatch services using an estimated
number of 1,830 annual dispatched incidents. This 1,830 annual dispatched
incident number is then multiplied by the PER INCIDENT COST for the total
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amount due by the CITY to the FIRE DISTRICT.
3. On July 1st, 2020, the FIRE DISTRICT will calculate the total number of
dispatched incidents in the previous fiscal year. The FIRE DISTRICT shall
subtract or add the appropriate number of dispatched incidents above or below
1,830 multiplied by the PER INCIDENT COST, for the fiscal year in which the
dispatch occurred, to/from the billable amount due for the next fiscal year.
4. Each July 1st thereafter, the PER INCIDENT COST shall be adjusted by the
FIRE DISTRICT to reflect the FIRE DISTRICT’s current costs for providing
services. See PER INCIDENT COST Calculation Formula as detailed on
Exhibit A attached hereto.
B. Start-up Costs.
CITY shall be responsible for all start-up costs as determined by the FIRE DISTRICT
at changeover of service. Start-up costs are estimated to be $521,609 as detailed
on Exhibit B attached hereto. An initial partial payment for the start-up costs of
$174,000 shall be due at system activation. The remaining balance will be added to
the City’s conversion costs obligation pursuant to the Agreement for Services. In the
event an Agreement for Services is not effectuated by July 1, 2020, the balance of
the start-up costs will be due July 31, 2020.
C. Billing. Pursuant to California Health & Safety Code Section 13878, the FIRE
DISTRICT will bill the first year in advance, wherein the FIRE DISTRICT will bill year
one based on the estimated 1,830 average calls per year. Each year thereafter, the
FIRE DISTRICT will bill based on the previous fiscal year’s call total. If the actual
incident count is fewer than the estimated incident count, the FIRE DISTRICT shall
credit the CITY for the difference, which amount shall be deducted from the
subsequent fiscal year’s annual invoice. If the actual incident count is greater than
the estimated incident count, the additional amount due to the DISTRICT will be
added to the CITY’s subsequent fiscal year’s annual invoice. The CITY shall be
billed by written invoice for the PER INCIDENT COST. All invoices shall be payable
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within thirty (30) days after receipt by CITY. All payments shall be sent to the FIRE
DISTRICT at:
Consolidated Fire Protection District of Los Angeles County
P.O. Box 54750
Los Angeles, CA 90054
D. No Cost to FIRE DISTRICT. Nothing in this Agreement shall be construed to
require FIRE DISTRICT to incur any non-reimbursable cost and/or expense for the
purpose of implementing this Agreement, or any of its provisions, or to require the
DISTRICT SYSTEM to modify, alter, add to, remove or transform any of its existing
equipment, system or facilities to implement any of the provisions of this Agreement.
It is the intent of this Agreement, and the Parties acknowledge and agree, that any
such changes modifications or alterations shall be at the sole cost of CITY.
V. INDEMNITY
A. Assumption of Risk. Each Party to this Agreement assumes full and sole
responsibility for all risks of injury and damages, including damage to all operating
equipment, arising from its own operation and use of and its own repairs and
maintenance performed on the equipment and each shall be solely responsible for all
claims, liability, loss, suits, damages, costs, and expenses (including attorneys’ fees and
costs of litigation) and personal injuries (including death at any time) resulting directly or
indirectly from, or arising out of, its own operation and use of and its own repairs and
maintenance performed on the equipment and accessories. Each Party shall bear the
full legal and financial responsibility for its own conduct, actions and omissions carried
out in the performance of that Party's obligations and responsibilities under this
Agreement.
B. Worker’s Compensation. Worker's Compensation claims shall be paid by the
employer of any injured worker and subrogation rights against all Parties are expressly
waived.
C. Liability for Mutual/Automatic Aid. Notwithstanding any other provisions of this
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Agreement, CITY shall indemnify defend and hold harmless FIRE DISTRICT from and
against any claims or liability, including death, injury or property damage, and including
the costs of defense arising out of the making of any calls initiating any contact, or other
actions or omissions relating to dispatching Area Regional and/or specific agency
mutual aid and/or automatic aid whenever such aid is contacted or otherwise
summoned to respond from outside of the jurisdiction of CITY. The Parties
acknowledge and agree that whenever such mutual aid and/or automatic aid is
contacted or otherwise summoned by FIRE DISTRICT, such contact is made as a
courtesy in order to facilitate the implementation of such mutual aid and/or automatic aid
and is not intended to create any liability on the part of FIRE DISTRICT.
VI. INSURANCE
The Parties agree to obtain and maintain at their own cost during the term hereof policies of
insurance, or programs of self-insurance, covering their respective liability under this
agreement as follows:
A. General Liability:
(1) Each occurrence $1,000,000
(2) Products/Completed Operations Aggregate $5,000,000*
(3) Personal & Advertising Injury $1,000,000
(4) General Aggregate $2,000,000
*$1,000,000 for comprehensive form
If the above insurance is written on a claims made form, it shall continue for three (3) years
following termination of this Agreement. The insurance shall provide for a retroactive date of
placement prior to or coinciding with the effective date of this agreement.
B. Business Automobile Liability. Business automobile liability insurance. For owned,
scheduled, non-owned, or hired automobiles with a combined single limit of not less than
$1,000,000.
C. Workers’ Compensation. Workers’ compensation insurance as required by
California law.
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VII. CONFIDENTIALITY
A. The Parties shall keep confidential any information provided by the other Party and
marked “Confidential Information,” or any information conveyed orally by the disclosing party to
the non-disclosing party with notification of its confidentiality, and followed by a written
communication within five (5) days affirming that information as Confidential Information. This
paragraph shall not apply to any of the following:
1. Information which a Party can demonstrate by written records was known to
the non-disclosing Party prior to the effective date of this Agreement;
2. Information that is currently in, or in the future enters, the public domain other
than through a breach of this Agreement or through other act or omission of
the non-disclosing Party; or
3. Information that is obtained lawfully from a third party.
B. Should either Party receive a Public Records Act request from records that the other
Party has marked as “Confidential Information” the Party receiving the request shall notify the
other Party and the other Party shall then determine whether such information shall be
released. If the Party determines that the information cannot or should not be released, then
that Party shall be responsible for notifying the requesting person in writing and taking such
action as that Party may deem appropriate to defend its determination to maintain the
confidentiality of the record(s).
VIII. RECORDS, INSPECTIONS AND AUDITS
The Parties and their authorized representatives shall have the right to examine records
related to this agreement for a period of four (4) years after the final payment hereunder. Each
Party shall maintain and make available to the other accurate records and documents relative
to its activities pursuant to this agreement. Each shall allow the other to audit, examine and
make excerpts and transcripts from such records, and to conduct audits of all invoices,
materials, records or other data related to all other matters covered by this Agreement. Each
Party shall maintain such data and records in an accessible location and condition for a period
of not less than four (4) years from the date of final payment or until after the conclusion of any
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audit, whichever occurs last.
IX. TERMINATION
A. This Agreement shall be terminated:
1) Upon the commencement date of services pursuant to the Agreement for
Services By and Between the Fire District and the City; or
2) By either party to this Agreement by giving written notice of such intent to the
other party, with or without cause, at least one (1) year prior to the effective date
of such termination.
Upon termination of this Agreement pursuant to paragraph 1 above, the FIRE DISTRICT will
refund to the CITY any prepaid incident costs pursuant to Section IV herein via a credit on the
City’s Annual Fee for Services as defined in the Agreement for Services.
X. GENERAL PROVISIONS
A. Entire Agreement. This Agreement supersedes any and all other Agreements,
either oral or in writing, between the Parties hereto with respect to the subject matter hereof
and no other Agreement, statement, or promise relating to the subject matter of the
Agreement, which is not contained herein shall be valid or binding. In interpreting this
Agreement and resolving any ambiguities, this Agreement will take precedence over any cover
page or attachments.
B. Interpretation. This Agreement is the product of negotiation and compromise on
each Party's part. Every provision in this Agreement shall be interpreted as though the Parties
equally participated in its drafting. Therefore, notwithstanding the provisions in California Civil
Code Section 1654 to the contrary, if this Agreement's language is uncertain, the Agreement
shall not be construed against the Party causing the uncertainty to exist.
C. Governing Law Venue. The validity of this Agreement and any of its terms or
provisions, as well as the duties of the Parties hereunder, shall be governed by the laws of the
State of California. Venue for any litigation shall be Los Angeles County, California.
D. Severability. Should any part, term or provision of this Agreement or any document
required herein to be executed be declared invalid, void or unenforceable, all remaining parts,
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terms and provisions hereof shall remain in full force and effect and shall in no way be
invalidated, impaired or affected thereby.
E. Attorneys’ Fees. If any action at law or in equity is brought to enforce or interpret
the provisions of this Agreement the prevailing party shall be entitled to reasonable attorneys'
fees in addition to any other relief to which he/she/it may be entitled. "Prevailing party'' means
a party who dismisses the action or proceeding in exchange for payment of a sum(s) allegedly
due; performance of the term(s) or covenant(s) allegedly breached or violated; or consideration
substantially equal to the relief sought in the action.
F. Waiver of Breach. The waiver of either Party of any breach of any provision of this
Agreement shall not operate or be construed as a waiver of any subsequent breach of the
same or any other provision.
G. Assignment. Nothing under this Agreement shall be construed to give any rights or
benefits to any party other than FIRE DISTRICT and CITY. All duties and responsibilities
under this Agreement shall be for the sole and exclusive benefit of FIRE DISTRICT and CITY,
and not for the benefit of any other party. Neither of the Parties shall assign any right or
interest in this Agreement, and shall not delegate any duty owed, without the other Party’s prior
written consent.
Any attempted assignment or delegation shall be void and totally ineffective for all
purposes, and shall constitute a material breach upon which the non-breaching Party may
immediately terminate or suspend this Agreement. In the event FIRE DISTRICT or CITY
consents to an assignment or delegation, the assignee, delegate, or its legal representative
shall agree in writing to personally assume, perform and be bound by this Agreement's
covenants, conditions, obligations, and provisions.
H. Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on the heirs, executors, administrators, successors and assigns of
the respective Parties.
I. Time is of the Essence. Whenever a task is to be performed by the Parties herein,
the same shall be performed consistent with any time constraints set forth hereunder, including
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exhibits, time being considered of essence of this Agreement. Unless otherwise specified in
this Agreement, all “days” refer to calendar days.
J. Force Majeure. Neither of the Parties shall be considered in default in the
performance of its obligations hereunder if such obligations were prevented or delayed by any
cause, existing or future, beyond the reasonable control of such Party, which includes, but is
not limited to, acts of God, labor disputes, or civil unrest. Any delays beyond the control of the
Parties shall automatically extend the time schedule as set forth in this Agreement by the
period of any such delay.
K. Notice. Notices hereunder must be in writing and, unless otherwise provided
herein, shall be deemed validly given on the date either personally delivered to the address
indicated below; or on the third (3rd) business day following deposit, postage prepaid, using
certified mail, return receipt requested, in any U.S. Postal mailbox or at any U.S. Post Office;
or when sent via facsimile to a Party at the facsimile number set forth below or to such other or
future facsimile number provided in the notice sent under the terms of this paragraph, on the
date of transmission of that facsimile. Should either of the Parties have a change of address, it
shall immediately notify the other Party in writing of such change, provided, however, that each
address for notice must include a street address and not merely a post office box. All notices,
demands or requests shall be given to the following addresses:
Consolidated Fire Protection District of Los Angeles County Attention: Daryl L. Osby, Fire Chief 1320 N. Eastern Avenue Los Angeles, CA 90063 Fax: (323) 265-9948
City of Vernon Attention: Carlos Fandino, City Administrator 4305 Santa Fe Avenue Vernon, CA 90058
Fax: (323) 826-1407
//
//
//
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IN WITNESS WHEREOF, this Agreement to be executed by each Party on the day and
year written below, and is effective and operative upon the date that it is fully executed by both
parties whichever date of execution by either party is later.
CONSOLIDATED FIRE PROTECTION CITY OF VERNON DISTRICT OF LOS ANGELES COUNTY
By _____________________________ By _____________________________ Daryl L. Osby, Fire Chief Melissa Ybarra, Mayor
Date ___________________________ Date __________________________
ATTEST:
By _____________________________ Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By ____________________________ By _____________________________
Christina Angeles, Principal Deputy Hema Patel, City Attorney
F\Planning|Vernon\Vernon Dispatch Agreement
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F:\Planning\Vernon\Vernon Dispatch Agmt Exh. A
Position No. of Annual Max.Total
Positions Salary (1)Salary
Assistant Fire Chief (4)1 $247,416 $247,416
Senior Secretary III 1 65,124 65,124
Administrative Assistant II 1 69,099 69,099
14 80,383 1,125,359
Fire Dispatcher II (5)78 72,117 5,625,140
Fire Dispatcher Specialist (5)4 78,042 312,169
Head Fire Dispatcher (5)1 84,851 84,851
Communications Services Analyst 1 89,524 89,524
Telecommunications Systems Consult Eng 1 131,833 131,833
Salary 7,750,516
Employee Benefits:
(2) Safety 73.44%181,703
(3) General 62.51%4,690,518
4,872,220
(7)Dept. Overhead Rate 42.34%3,281,724
Total Cost 15,904,461
(6)Incidents Dispatched 396,320
Estimated cost per call $40.13
Supervising Fire Dispatcher (5)
FIRE DISTRICT FISCAL YEAR 2019-20
PER INCIDENT DISPATCH COST
CITY OF VERNON
EXHIBIT A
(1) Annual Salary includes the Board-approved COLA of 2% effective October 1, 2018 and 2.5% effective
July 1, 2019 for the Assistant Fire Chief; 2% effective October 1, 2018 and 2.5% effective October 1, 2019 for
the Sr. Secretary III, Admin. Assistant II and Head Fire Dispatcher positions. The remaining positions include
an assumed COLA of 2% effective October 1, 2018 and 2.5% effective October 1, 2019. The Annual Salary
also includes 2019-20 Step Variance of 111.9838% for the Assistant Fire Chief and 93.2334% for all others.
(2) Employee Benefits for Asst. Fire Chief based on the Auditor approved 2019-20 IER Safety EB (73.4400%).
(3) Employee Benefits for all others based on the Auditor approved 2019-20 Indirect Expense Rate (IER)
General EB (62.5144%).
(4) The Assistant Fire Chief's salary includes the 5.5% EMT and 3.0% FFL Bonus.
(5) These items include EMD Bonus of 7.50% based on the Memorandum of Understanding for barganing
unit 603 and 604, effective June 1, 2016, Article 9, Section 5 (29 Standard Salary Levels).
(6) Based on LACoFD 2018 Statistical Summary.
(7) The Department Overhead Rate is based on the 2019-20 IER Group IV Rate (42.3420%).
EXHIBIT B FIRE DISTRICT FISCAL YEAR 2019-20 ESTIMATED START UP COSTS FOR DISPATCHING SERVICES CITY OF VERNON
Costs for equipping four fire stations and one battalion chief vehicle, four 3-man engines, one 4-man truck, one 2-man rescue ambulance, one hazardous materials unit, one USAR vehicle, plus five reserve apparatus and three utility vehicles Number Unit 2019-20 City Units: of Units Cost Est. Cost E76, T76, E77, HM77, E78, R78, USAR 78 E79, BC76, BC776, E777, E778, R778 13 $21,917 $284,921
Communications Equipment: CradlePoint Modem MDC
EPCR Vehicle Data Installation Radios (installation, testing and prog.)
Headset Installation Quality Assurance Testing City Units: U76, U77, U78, T776 4 $19,517 $78,068
Communications Equipment: CradlePoint Modem Vehicle Data Installation Radios (installation, testing and prog.) Headset Installation Quality Assurance Testing
Station SCUs 4 $16,500 $66,000 Station 76 Telecom and Installation 1 $24,025 $24,025
Station 77 Telecom and Installation 1 $24,145 $24,145
Station 78 Telecom and Installation 1 $22,225 $22,225 Station 77 Telecom and Installation 1 $22,225 $22,225 Total Cost $521,609
F:\planning\vernon\vernon dispatch agmt exh B
City Council Agenda Item Report
Agenda Item No. COV-443-2019
Submitted by: Michael Earl
Submitting Department: Human Resources
Meeting Date: October 1, 2019
SUBJECT
A Resolution of the City Council of the City of Vernon Approving a Side Letter of Agreement by and between the City
of Vernon and the Vernon Professional Firefighters Association, Local 2312
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review,
because it is an administrative activity that will not result in direct or indirect physical changes in the environment and
therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the City of Vernon and the
Vernon Professional Firefighters Association, Local 2312.
Background:
The existing memoranda of understanding (MOU's) between the City of Vernon and the City's six bargaining groups
expired June 30, 2019. Pursuant to City Council direction and authority, negotiations with all six bargaining groups
began in March 2019. Labor negotiations with the Vernon Professional Firefighters Association, representing sworn fire
employees in the classifications of Firefighter, Firefighter Paramedic, Fire Engineer, and Fire Captain initially began with
the goal of negotiating a successor MOU while also evaluating options for outsourcing fire protection services in the City
to another agency. On August 6, 2019, the City Council adopted a resolution approving and authorizing an agreement
with the Fire Protection District of Los Angeles County for the provision of fire protection, paramedic, and incidental
services in the City of Vernon. Following approval of the agreement with Los Angeles County, the focus of negotiations
with VPFA turned to the impact and effects on represented employees upon transition to Los Angeles County. On
September 23, 2019, the parties reached a tentative agreement on the terms of the proposed Side Letter of Agreement.
Based on the direction and authority provided by the City Council, it is recommended that City Council approve a Side
Letter of Agreement with VPFA that reflects the following key provisions:
•Extending the terms of the previous MOU until the commencement of services by Los Angeles County, or
through August 1, 2020, or until such time as a determination is made that the transition of service to Los Angeles
County will not proceed;
•Amending Article Five, Section 2 regarding Staffing to reduce the minimum daily staffing from 20 VPFA
represented personnel to 16;
•Providing retiree medical benefits to those VPFA represented employees who transfer to Los Angeles County
and who have a minimum of twenty (20) years of service with the City of Vernon as of the date of transition. The
amount paid by the City for retiree medical benefits for transferring employees shall be offset by the amount of any
benefit the retiree qualifies for through Los Angeles County; and,
•Stipulations as to the employees, ranks, salaries, and city service dates of transferring employees; the amount of
vacation and sick leave to be transferred for each employee to Los Angeles County, and provisions in the event an
employee is determined to be ineligible for transfer.
•All other terms of the prior MOU would remain in effect.
Fiscal Impact:
The fiscal impact of approving the Side Letter of Agreement is savings achieved primarily through the reduction in the
minimum daily staffing. A conservative estimate of the savings resulting from the reduction in staffing is between
$1,030,026 for a six month period to approximately $1,545,039 for nine month period depending of the length of time
until the commencement date of service to Los Angeles County. Additionally, it is expected that there will be a
reduction in the City's liability for Other Post Employment Benefits (OPEB) due to an offset to the City's cost of the
retiree medical benefits by the amount ultimately provided to eligible retirees by Los Angeles County. Staff will provide
periodic updates regarding the resulting savings.
ATTACHMENTS
1. Resolution - VPFA Side Letter Agreement
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
SIDE LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AND THE VERNON PROFESSIONAL FIREFIGHTER’S
ASSOCIATION
WHEREAS, the Vernon Professional Firefighters Association
(“VPFA”),formerly titled the Vernon Firemen’s Association, has been
recognized as an employee organization pursuant to the City of Vernon
Employer-Employee Relations Resolution (Resolution No. 4027); and
WHEREAS, on July 12, 2016, the City Council of the City of
Vernon adopted Resolution No. 2016-36 approving a Memorandum of
Understanding (“MOU”), as amended on April 3, 2018, by Resolution No.
2018-10, setting forth certain terms and conditions for employment of
City of Vernon employees in classifications represented by the VPFA,
for the period of July 1, 2016 through June 30, 2019; and
WHEREAS, following the August 6, 2019, decision by the City
Council of the City of Vernon to contract with the Fire Protection
District of Los Angeles County (the “District”) for firefighting
services, the City and the VPFA began negotiating the impacts and
effects of the City’s decision to contract firefighting services and
transition thereto; and
WHEREAS, representative members of the VPFA and the City have
agreed to execute a Side Letter of Agreement with the following key
provisions: (i) extending the terms of the MOU until the commencement
of services by the District, or through August 1, 2020, or until such
time as a determination is made that the transition of service to the
District will not proceed; (ii) amending Article Five, Section 2
regarding Staffing to reduce the minimum daily staffing from 20 VPFA
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represented personnel to 16; (iii) providing retiree medical benefits
to those VPFA represented employees who transfer to the District and
who have a minimum of twenty (20) years of service with the City of
Vernon as of the date of transition, offset by the amount of any
retiree medical benefits earned through District service; and (iv)
stipulating as to the employees, ranks, salaries, and City service
dates of transferring employees; the amount of vacation and sick leave
to be transferred for each employee to the District, and provisions in
the event an employee is determined to be ineligible for transfer.
WHEREAS, all other terms of the previous MOU would remain in
effect; and
WHEREAS, the City Council of the City of Vernon desires to
approve the Side Letter of Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
(CEQA) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment and
therefore does not constitute a “project” as defined by CEQA
Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
approves and authorizes the execution of the Side Letter of Agreement
(the “Agreement”) between the City of Vernon and the Vernon
Professional Firefighters Association, in substantially the same form as
attached hereto as Exhibit A.
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SECTION 4: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
action is deemed necessary or desirable for the purpose of implementing
and carrying out the purposes of this Resolution and the transactions
herein approved or authorized, including but not limited to, any
nonsubstantive changes to the Agreement attached herein.
SECTION 5: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk’s designee,
to send a fully executed Agreement to Dean Richens, President of the
Vernon Professional Firefighters Association.
SECTION 6: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this resolution,
and the Interim City Clerk, of the City of Vernon shall cause this
resolution and the Interim City Clerk’s certification to be entered in
the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 1st day of October, 2019.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Deborah Harrington,
Interim City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Deborah Harrington, Interim City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
, was duly passed, approved and adopted by the City Council of
the City of Vernon at a regular meeting of the City Council duly held
on Tuesday, October 1, 2019, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of October, 2019, at Vernon, California.
Deborah Harrington,
Interim City Clerk
(SEAL)
EXHIBIT A
SIDE LETTER OF AGREEMENT
City of Vernon and
Vernon Professional Firefighters’ Association, Local 2312
This Side Letter of Agreement (“Agreement”) is entered by and between the City of
Vernon ("City"), the individuals whose names and signatures appear in Exhibit A, and the
Vernon Professional Firefighters’ Association, Local 2312 (“VPFA”) with respect to the
following:
WHEREAS, VPFA is the recognized employee organization for employees employed by
the City’s Fire Department in the classifications of Firefighter, Firefighter/Paramedic, Fire
Engineer and Fire Captain.
WHEREAS, VPFA and the City have been actively engaged in negotiation for a successor
Memorandum of Understanding ("MOU") to the one that expired June 30, 2019; and
WHEREAS, the City’s elected Council voted to contract for firefighting and related
services with the Consolidated Fire District of the County of Los Angeles (“the District”); and
WHEREAS, following the vote of the City’s Council to contract for firefighting services,
the City and VPFA ceased negotiating a successor MOU and have been negotiating the impacts
and effect of the City’s decision to contract for firefighting services; and
WHEREAS, the City and VPFA have reached an understanding with respect to the rights
and entitlements of its members should the City enter into a contract for firefighting and
related services with the District and wish to memorialize that agreement herein.
NOW THEREFORE, the City and VPFA agree to amend their MOU as follows:
1. Term of Agreement and MOU: The term of the MOU shall be extended until the earlier
of either (1) the commencement date of service by the District, in which case no further
MOU will be necessary; or (2) until such time as it is reasonably determined that
contracting for firefighting service with LA County will not proceed, in which case the
provisions of this side letter shall be null and void and the parties shall reconvene
negotiations for a successor MOU; or (3) August 1, 2020, in which case the parties shall
either mutually agree to further extend this side letter agreement and the MOU or, if no
such agreement is reached to extend the side letter agreement and the MOU, the
provisions of this side letter shall be null and void and the parties shall reconvene
negotiations for a successor MOU.
2. Staffing: Article Five, Section 2 of the MOU is amended to read as follows:
Section 2: Staffing
A. Unless otherwise specified in this agreement, all vacancy back fills will
be governed by the administrative directives mutually agreed upon by
the Union and Fire Chief unless and until staffing falls below 16 VPFA
members. As a result of reduced staffing, Engine 76 will be taken out
of service.
B. Actors can be utilized for purposes of vacancy back fills including
IOD/Light Duty. If there are no qualified actors for vacancy back fill, it
will be back filled with overtime once staffing falls below 16 VPFA
members.
C. Vacancy Back fill will not be required for training drills that are
scheduled to last 12 or fewer hours in duration.
3. Retiree Medical and Dental: For those VPFA represented employees who transfer to the
District with twenty (20) or more years of continuous service with the City of Vernon Fire
Department as of the date of transfer (a list of qualifying employees is attached hereto as
Exhibit “A”), the following shall apply:
a. If the employee separates from the District after age 50 without becoming
entitled to a retiree medical contribution in the County’s retiree medical health
plan, the City shall pay that former employee a retiree medical/dental benefit
reimbursement allowance in an amount equal to the actual cost of medical and
dental insurance for the employee and his/her spouse, not to exceed $1,100 per
month. The reimbursements shall occur quarterly and the employee shall
present, quarterly, proof of medical and/or dental insurance coverage and
premiums. For purposes of this transitional benefit, qualifying employees (as
listed on Exhibit “A”) shall have a vested right to the City retiree medical benefit
as set forth herein upon transition to employment with the District.
b. If the employee separates from the District and qualifies for a District/County
retiree medical contribution, the City’s payment of a medical/dental insurance
benefit for the employee and his/her spouse of up to $1,100 per month will be
offset by the amount of benefit the employee is eligible to receive from the
District/County. For example, if the cost of the medical and dental insurance
premiums for the employee and spouse cost $1050/month, and the employee
qualifies for a County/District contribution of $400/month, the City’s
reimbursement shall be $650/month ($400+$650=$1050).
c. Upon reaching the age of sixty-five (65), the employee and/or eligible spouse
shall apply for Medicare coverage. The City shall pay up to 100% of the cost of a
Medicare supplemental medical and dental insurance plan not to exceed $1,100
per month. Reimbursement does not include the cost of Medicare premiums
and/or copays, but rather a Medicare supplement medical and dental insurance
plan. Any amount provided to the employee shall be offset by the amount the
employee is eligible to receive from the District/County.
4. Personnel, Ranks, and Salaries: By no later than October 31, 2019, the parties shall reach
agreement on the names, City Rank, Transfer Rank, City Seniority Date, and City Salary
information contained in Schedule 7 of the agreement between the City and the District,
which may be subsequently amended by the parties due only to the separation of an
employee(s) prior to transition. The determination of which ranks of VPFA members
transfer to the District is determined using time in rank (or a higher rank). For example, the
last promoted Captain will be the first bumped down to a classification previously held by
that Captain.
5. Transfer of Vacation And Sick Leave Hours: By November 30, 2019, VPFA members who
desire to transfer to the District shall designate the number of available, accrued vacation
and sick leave hours to be transferred, up to 240 hours of vacation leave and 240 hours of
sick leave. Any employee failing to make a designation, will be deemed to have designated
the maximum number of available vacation and sick leave hours to be transferred.
6. Payout of Remaining Sick Leave and Vacation Leave Hours: Any accrued vacation leave
not being transferred to the District shall be paid to employees at their regular hourly rate
at the time of separation. Any remaining sick leave hours not being transferred to the
District shall be forfeited; provided, however, that those employees with 20 years or more
of continuous service on the date that firefighting and related services are transferred to
the District shall be compensated for all unused sick leave at the time of separation at 50%
of the employee’s then current regular hourly rate of pay, pursuant to Article Seven,
Section 10(C) of the MOU.
7. Employees Deemed Ineligible for Transfer: Any VPFA represented employee deemed
ineligible to transfer by the District will be separated from City effective the date of
commencement of service by the District, and the employee would be entitled to any
payoffs or other benefits to which they are entitled under the MOU or pursuant to law.
The City agrees that it will certify as qualified for industrial disability retirement any
member of VPFA who is rejected from employment by the District due to a legitimate
industrial injury or other industrial medical condition, and who meets applicable CalPERS
criteria for Industrial Disability Retirement, upon submission of the required paperwork
(DWC-1, etc.). The parties agree that if a disability retirement is not granted, the City is
under no obligation to reinstate the employee to employment with the City as the
employee’s position has ceased to exist. Any VPFA member who is on leave pursuant to
Labor Code section 4850 on the date of transition and who is not being immediately
offered a position by the District will continue to receive their Section 4850 payments for
the duration of their statutory entitlement (up to one year) under the law. However, such
individuals will not be considered employees of the City beyond the date of transition.
VPFA employees who are off on a non-industrial injury or illness leave or who have
exhausted their Labor Code 4850 benefits on the date of transition will be laid off from the
City as of the date of transition, and shall be paid for their accrued leaves and other
benefits per the terms of the MOU.
8. Terms of Agreement For Services Between The District and City Incorporated Herein: The
parties acknowledge that the Agreement for Services between the City and the District
(attached hereto as Exhibit “B”) contains terms and provisions that directly impact the
determination of who and under what terms employees shall transition to the District and
the wages, hours and other terms and conditions of employment of those transitioning
employees. To that end, the terms of the Agreement for Services between the City and The
District are hereby incorporated by reference as though set forth in full and shall not change
in any manner that materially alters the determination of who and under what conditions an
employee transitions to the District and the wages, hours and other terms and conditions of
employment of VPFA members that transition.
[Signatures next page]
FOR THE CITY OF VERNON
Carlos R. Fandino, Jr., City Administrator Date
ATTEST: APPROVED AS TO FORM:
Deborah Harrington, Zaynah Moussa,
Interim City Clerk Senior Deputy City Attorney
VERNON PROFESSIONAL FIREFIGHTERS’ ASSOCIATION
Dean Richens, President Date
APPROVED AND ADOPTED BY CITY COUNCIL ON ____________________ PER
RESOLUTION NO._________________
Exhibit A
Employee Full Name Position Title Orig hire
date
Years of
service
Employee Signature
TORRES III, PETE FIRE ENGINEER 10/24/1988 30.8
HEWETT, TODD A FIRE CAPTAIN 6/26/1989 30.2
FOLTZ JR, WILLIAM R FIRE CAPTAIN 9/18/1989 29.9
GRAVES, JEFFREY S FIRE CAPTAIN 9/18/1989 29.9
KIMES, DANIEL A FIRE CAPTAIN 9/18/1989 29.9
RICHENS, DEAN A FIRE CAPTAIN 9/18/1989 29.9
COSTER, STEVEN P FIRE ENGINEER 2/26/1990 29.5
HAUGEN, JASON K FIRE ENGINEER 1/7/1991 28.6
JAMES, JEFFREY A FIRE ENGINEER 1/7/1991 28.6
MACK, BRADLEY W FIREFIGHTER 1/7/1991 28.6
ARMELLINI, DANIEL W FIRE CAPTAIN 11/2/1992 26.8
JOHNSON, PAUL T FIRE ENGINEER 9/12/1994 24.9
LANGER, MICHAEL S FIRE CAPTAIN 9/12/1994 24.9
MUNO, LAWRENCE M FIREFIGHTER 9/12/1994 24.9
DOME, BRYAN D FIRE CAPTAIN 1/12/1998 21.6
FARRELL, ROBERT M FIRE CAPTAIN 3/22/1999 20.4
FISH, ANTHONY M FIRE ENGINEER 3/22/1999 20.4
HOLTZENDORFF, MATTHEW C FIRE ENGINEER 3/22/1999 20.4
MCGOVNEY, CHADRICK N FIRE CAPTAIN 3/22/1999 20.4
MEYER, DEREK D FIRE ENGINEER 3/22/1999 20.4
PINNERE, MICHAEL A FIRE ENGINEER 3/22/1999 20.4
SMITH, ANDREW C FIREFIGHTER/PARAMEDIC 3/22/1999 20.4
SUTHERLIN, NORMAN G FIREFIGHTER 3/22/1999 20.4
CASTRO, ALLEN A FIREFIGHTER 3/13/2000 19.4 *
* Employee eligible if transition to LA County occurs on or after March 13, 2020.
VPFA As of 9-24-2019
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AGREEMENT FOR SERVICES BY AND BETWEEN THE
CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
AND THE CITY OF VERNON
THIS AGREEMENT is made and entered into this day of , , by
and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
"CITY."
W I T N E S S E T H
WHEREAS, the CITY has decided to contract with FIRE DISTRICT for fire protection,
hazardous materials, emergency medical, and all related services as authorized by California
Government Code Section 54981, and the FIRE DISTRICT is authorized to provide such
services pursuant to California Health and Safety Code Section 13800, et. seq;
WHEREAS, it is the desire of the CITY to receive regional fire protection services from
the FIRE DISTRICT due to the benefits afforded by regional service delivery; and
WHEREAS, it is the desire of the parties hereto to address, by this Agreement, all
matters which are related to a contract for services to be provided to the CITY by the FIRE
DISTRICT.
SECTION I. AGREEMENT EFFECTIVE DATE AND TERM
(A) The effective date of this Agreement shall be the date of approval by the Board of
Supervisors of the County of Los Angeles as the governing body of the FIRE DISTRICT, which
is _________________________, and this Agreement shall continue in effect until such time
as this Agreement is terminated or otherwise renegotiated.
(B) The provision of services by the FIRE DISTRICT to the CITY shall commence on
the date stated in Schedule 1 established by the FIRE CHIEF of the FIRE DISTRICT,
hereinafter referred to as "commencement date of services".
(C) The date of annexation of the CITY to the FIRE DISTRICT shall be the date of
recordation of annexation documents which shall be on or near the commencement date of
services.
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(D) This Agreement shall remain in effect for a minimum of ten (10) years from the
commencement date of services (“Initial Ten-Year Term”). Subsequent to this Initial Ten-Year
Term, this Agreement shall be automatically renewed for one year periods. Either party may
terminate this Agreement any time after the expiration of the Initial Ten-Year Term upon one
year’s written notice as provided in Subsection (E) of this Section I, subject to the terms and
conditions of this Agreement.
(E) Subsequent to the ninth (9) year of the Initial Ten-Year Term, the FIRE DISTRICT
or the CITY may terminate this Agreement by giving at least one year's written notice to the
other for termination of this Agreement and the CITY’s detachment from the FIRE DISTRICT in
accordance with this Section I. Notice shall be sent to the addresses listed in Section III,
Subsection (I), herein, or as subsequently changed by either party in writing.
(F) Should either party give written notice of its intent to terminate this Agreement, that
party shall initiate detachment proceedings through the Local Agency Formation Commission
(LAFCO). The party who terminates this Agreement, including any subsequent amendments,
shall bear the cost of all fees associated with detachment of the CITY from the FIRE
DISTRICT, unless CITY becomes delinquent or defaults in its Annual Fee payment to the FIRE
DISTRICT for FIRE DISTRICT services pursuant to Section III, Subsection (O), in which
instance CITY shall bear the costs. Such fees shall be defined as LAFCO fees, the State
Board of Equalization fees, and any similar fees of this nature but shall not include any Board
of Supervisors’ or any CITY administrative fees or attorneys’ fees.
(G) A review of the Agreement terms may be initiated at any time by either party, upon
five (5) days written notice to the other. Any modifications made to this Agreement shall be
upon written consent of both parties. The parties agree to negotiate in good faith and deal
fairly with respect to performance under this Agreement and with respect to any proposed
modifications to this Agreement.
SECTION II. SERVICES
(A) Services to be provided by the FIRE DISTRICT to the CITY shall include fire
protection, hazardous materials services, emergency medical services which include
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paramedic services, fire code and related code enforcement, fire cause and arson
investigation, plus all FIRE DISTRICT support services including, but not limited to,
supervision, dispatching, training, equipment maintenance, supplies, and procurement,
collectively referred to as "Services." The CITY will not be charged for on-duty personnel
reassigned from fire stations outside of the CITY to staff events in the CITY. The FIRE
DISTRICT’s cost for Fire Safety Officers (FSOs) or augmented staffing assigned to special
events held in the CITY will be charged to the CITY for CITY-sponsored events or to non-CITY
entities, whichever is the appropriate organization, as the cost for such augmented services is
not included in the CITY’s Annual Fee.
(B) The power and authority relating to the provision of Services, the standards of
performance, the discipline of personnel, and other matters related to the performance of such
Services and control of personnel so employed by the FIRE DISTRICT shall be within the sole
discretion of the FIRE DISTRICT.
(C) The engine companies assigned to the CITY Fire Stations as listed on Schedule 3
attached hereto shall carry automatic external defibrillators, and all firefighting personnel shall
be certified as Emergency Medical Technician-1. The minimum daily staffing level in the CITY
as indicated on Schedule 3 herein is as follows: one engine company staffed with three
personnel (one fire captain, one fire fighter specialist and one fire fighter); one engine company
and one truck company each staffed with four personnel, (one fire captain, one fire fighter
specialist and two fire fighters); and one paramedic squad staffed with two fire fighter
paramedics, for a total operations staffing of thirteen uniformed personnel on duty daily in the
CITY. This staffing level may be modified by mutual agreement of the CITY COUNCIL and
FIRE CHIEF of the FIRE DISTRICT pursuant to Section XI.
(D) All code enforcement, plan check approval, and other fire prevention activities shall
be in accordance with the County of Los Angeles Fire Code and FIRE DISTRICT ordinances,
regulations, standards, policies and procedures, except as may be amended pursuant to
Section X herein.
(E) Transportation of a patient to a hospital in a medical emergency is not provided by
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the FIRE DISTRICT. Emergency medical transportation is provided under a County of
Los Angeles contractual arrangement with a private ambulance company licensed to operate
within Los Angeles County. If the CITY opts to continue to provide medical transportation in
the CITY during the term of this Agreement, the CITY and FIRE DISTRICT will enter into a
Memorandum of Understanding which will outline the CITY’s responsibilities in the
administration of its ambulance program, including the location of the housing of ambulance
program’s personnel and equipment.
(F) The FIRE DISTRICT will participate in and support community emergency
preparedness, education, training, and exercises at the reasonable request of and at no
additional cost to the CITY. The CITY shall retain responsibility for the CITY's internal
emergency management and related programs.
(G) Without cost to the FIRE DISTRICT, the CITY shall, within the legal boundaries of
the CITY, retain responsibility for providing a water system including fire hydrants capable of
supplying adequate water fire flow to the FIRE DISTRICT. The CITY shall ensure that the
CITY’s water purveyors provide adequate water and hydrants for fire protection purposes
within the CITY without cost to the FIRE DISTRICT.
(H) The FIRE DISTRICT shall annually inspect all fire hydrants within the CITY to
ensure that fire hydrants are mechanically operable and capable of delivering water. The FIRE
DISTRICT shall notify the CITY’s water purveyors, in writing, of any maintenance requirements
as soon as possible after such inspections and at any other times the FIRE DISTRICT
becomes aware of maintenance or repair requirements. The FIRE DISTRICT shall not be
liable to pay any CITY water purveyor for hydrant installation, use, repair, maintenance, or
rental fees or any other related costs or expenses except if damage results from the FIRE
DISTRICT’S negligent use of said fire hydrants.
(I) The transference of applicable 9-1-1 calls to the FIRE DISTRICT shall be done
immediately upon receipt by the CITY's Public Safety Answering Point (PSAP) and shall be
performed without cost to the FIRE DISTRICT. The CITY shall be responsible for all costs
associated with connecting ring-down circuits from its PSAP to the FIRE DISTRICT’s circuit.
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(J) The FIRE DISTRICT shall provide to the CITY quarterly and annual statistical
response information reports. The criteria utilized in the preparation of such reports shall be
determined by the CITY ADMINISTRATOR and the FIRE DISTRICT's jurisdictional Assistant
Fire Chief.
(K) Nothing in this Agreement shall preclude the future expansion or relocation of the
CITY’S Fire Stations referenced on Schedule 3 herein if such action is mutually agreed upon in
writing by both the CITY and the FIRE DISTRICT’s Fire Chief.
(L) Any agreed-upon adjustments in staffing pursuant to Section XI, Subsection (B)
herein may cause adjustments in the determination of the Annual Fee, as specified in
Schedule 2 attached hereto and made a part hereof.
SECTION III. ANNUAL FEE FOR SERVICES
(A) The CITY shall pay an Annual Fee for FIRE DISTRICT Services, hereinafter
referred to as "Annual Fee." As provided for in the California Health and Safety Code Section
13878, the FIRE DISTRICT shall be paid monthly, in advance, from funds of the CITY for the
performance of the services referred to in Section II, hereof. The Annual Fee shall be
determined by the method specified in Schedule 2, attached hereto and made a part hereof.
The CITY shall pay the FIRE DISTRICT one-twelfth (1/12) of the estimated or actual Annual
Fee monthly, in advance, on or before the first day of each month. The one-year period for
payment of the Annual Fee is defined as July 1 through June 30, herein referred to as "Fiscal
Year."
(B) At least ninety (90) days prior to the commencement of each Fiscal Year, the FIRE
DISTRICT shall submit a preliminary estimate of the Annual Fee (“Preliminary Annual Fee”) for
providing Services to the CITY for the ensuing fiscal year. The Preliminary Annual Fee shall
include estimated costs of FIRE DISTRICT salary and employee benefits and overhead, and
shall be used for billing purposes until actual cost information is available.
(C) As soon as actual cost information is available, the FIRE DISTRICT shall provide
the CITY a statement of the actual Annual Fee for providing Services during the current fiscal
year. If the Annual Fee is less than the Preliminary Annual Fee, the FIRE DISTRICT shall
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credit the CITY for the difference, which amount shall be deducted from the first monthly
invoice and, if applicable, the following monthly invoices subsequent to the statement of the
Annual Fee. If the Annual Fee is greater than the Preliminary Annual Fee, the additional
amount due the FIRE DISTRICT will be paid by the CITY during the subsequent fiscal year as
follows: One-twelfth (1/12) of such additional Annual Fee amount due to the FIRE DISTRICT
shall be added and paid in each of the CITY's subsequent twelve (12) monthly payments.
(D) A limitation shall be placed on increases in the amount of Annual Fee to be paid by
the CITY each year, hereinafter referred to as "Annual Fee Limitation." For purposes of
calculation of the Annual Fee Limitation, the Annual Fee shall not include any conversion
costs, credits, or rebates of any kind. The Annual Fee Limitation shall be subject to annual
changes after the initial five-year period of this Agreement commencing with the
commencement date of services (“Initial Five-Year Period”) as described below. During the
Initial Five-Year Period, the Annual Fee Limitation shall not exceed four percent (4%) per
Fiscal Year. At the conclusion of the Initial Five-Year Period, the FIRE DISTRICT will meet
with the CITY to discuss cost trends and increases that will impact the CITY’s Annual Fee.
During the sixth year of this Agreement, the Annual Fee Limitation shall be the average of the
immediately preceding four years’ percentage increases in the Annual Fee plus one percent
(1%). During the seventh year of this Agreement and each subsequent Fiscal Year, the
Annual Fee Limitation shall be the average of the immediately preceding five years'
percentage increases in the Annual Fee plus one percent (1%).
(E) In any year where the CITY's Annual Fee, as specified in Section III, Subsection (C)
hereinabove, exceeds the preceding Fiscal Year's Annual Fee plus the applicable Annual Fee
Limitation, hereinafter referred to as "Annual Fee Limitation Excess," payment of the Annual
Fee Limitation Excess shall be deferred to a subsequent future Fiscal Year(s) where the
increase in the Annual Fee for that Fiscal Year over the preceding Fiscal Year is less than the
Annual Fee Limitation. The Annual Fee Limitation Excess will be paid by the CITY in any
subsequent Fiscal Year(s) to the extent the Annual Fee increase in that Fiscal Year is less
than the Annual Fee Limitation for that Fiscal Year. One-twelfth (1/12) of such Annual Fee
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Limitation Excess shall be added and paid in each of the CITY's twelve (12) monthly payments
for the subsequent Fiscal Year(s).
In the event the CITY detaches from the FIRE DISTRICT, any unpaid Annual Fee
Limitation Excess together with any outstanding Annual Fee payments due by the CITY as of
the effective date of detachment shall be due and payable to the FIRE DISTRICT no later than
the effective date of detachment. Should a credit be due the CITY from the FIRE DISTRICT, a
refund shall be paid to the CITY no later than the effective date of detachment.
(F) In addition to the Annual Fee, conversion costs as specified in Schedule 4 attached
hereto and made a part hereof shall be charged to the CITY and shall be paid to the FIRE
DISTRICT by the CITY in thirty-six (36) equal monthly payments. This amount shall be added
to each monthly invoice for the Annual Fee commencing with the first month’s Annual Fee
invoice. Upon the final determination of the actual conversion costs as approved by the CITY
ADMINISTRATOR and the FIRE CHIEF of the FIRE DISTRICT, the CITY’s conversion cost
balance will be adjusted as will all subsequent monthly invoices for the Annual Fee to reflect
the actual conversion costs.
(G) The CITY shall pay all annexation processing fees by check directly to and upon
request by the FIRE DISTRICT. Such fees are anticipated to be:
State of California Board of Equalization $ 300.00
County of Los Angeles Local Agency Formation Commission $ 8,500.00 (H) Fire protection, hazardous materials, emergency medical, and all related services
as set forth in Section II, herein, shall not be performed by the FIRE DISTRICT hereunder
unless the CITY shall:
1. Have available funds previously appropriated to cover the Annual Fee; and
2. Have paid in advance, when due to the FIRE DISTRICT, the monthly
payments or the Annual Fee from the previously appropriated funds.
(I) The FIRE DISTRICT shall invoice the CITY at least thirty (30) days in advance of any
scheduled monthly payment. Payment of all invoices under this Agreement shall be due and
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payable thirty (30) days from the date of invoice (hereinafter referred to as “due date”).
Invoices and general notices shall be sent to the CITY at:
City of Vernon
4305 Santa Fe Avenue Vernon, CA 90058 Attention: Carlos Fandino, City Administrator
Payments shall be sent to the FIRE DISTRICT at:
Los Angeles County Fire Department P. O. Box 54740 Los Angeles, CA 90054-0740
General notices shall be sent to the FIRE DISTRICT at:
Fire Chief Daryl L. Osby Los Angeles County Fire Department 1320 North Eastern Avenue Los Angeles, CA 90063-3294
Either party shall notify the other, in writing, of an address change.
(J) If the commencement date of services is in the middle of any month, the pro rata
share for that month and full payment for the following month shall be paid in advance. The
pro rata monthly share shall be calculated as follows:
Divide the Annual Fee by 365 days (daily rate) and multiply
the daily rate by the number of days remaining in the month
as of the commencement date of services.
(K) Interest shall be added to any payment invoiced by the FIRE DISTRICT and that is
received by the FIRE DISTRICT more than fifteen (15) calendar days after the due date (late
payment). The interest rate on any late payment shall be established as the prevailing prime
lending rate for Bank of America, or any successor financial institution, as of the first day
payment is late. The period for computing this interest shall commence the day following the
payment due date and end the date of receipt of payment by the FIRE DISTRICT.
The interest payment shall be computed as follows:
No. of Days Late X Prime Lending Rate X $ Amount of = Late Payment Interest Charge 365 Days Payment
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(L) The Annual Fee in this Agreement is based upon current CITY boundaries and
service requirements. During the term of this Agreement, should the CITY annex any area
from which the FIRE DISTRICT does not receive property taxes (such as from a non-FIRE
DISTRICT-served city), staffing levels shall be adjusted to adequately serve the annexed area
and the CITY’s Annual Fee shall be adjusted accordingly as determined by the FIRE
DISTRICT and reviewed by the CITY.
(M) All revenues generated from fees established or implemented by the FIRE
DISTRICT, such as fire prevention fees, shall be FIRE DISTRICT revenues with the exception
of any applicable paramedic on-board/advanced life support (ALS) fees which will be passed
through to the CITY by the FIRE DISTRICT via credits on the CITY’s monthly invoices. Any
revenue generated by fees that the CITY charges as the administering agency for the CITY’s
Hazardous Materials Release Response Plan and Inventory program and through a CITY-
operated emergency medical transportation program in arrangement with a private ambulance
firm would remain CITY revenues. Fees of any nature collected by CITY on behalf of the FIRE
DISTRICT shall be passed-through to the FIRE DISTRICT by the CITY as FIRE DISTRICT
revenues. The CITY shall be authorized to retain a five percent (5%) administrative charge for
any fees collected by the CITY on behalf of the FIRE DISTRICT. Any fees charged and
collected by the CITY subsequent to the commencement date of services shall remain as
revenues of the CITY provided that such fees are not identified as fees for FIRE DISTRICT
services. The FIRE DISTRICT shall be authorized to retain a five percent (5%) administrative
charge for any fees collected by the FIRE DISTRICT on behalf of the CITY. Excluding any
State, Federal, or judicially mandated programs or fees, any fees established by the FIRE
DISTRICT to be imposed in the CITY after the commencement date of services shall require
the prior approval of the City Council. Neither the FIRE DISTRICT nor the CITY shall be
legally obligated to collect fees on behalf of the other party.
In the event that an incident occurs within the CITY while this Agreement is in effect
during which the FIRE DISTRICT may be required to deploy a substantial number of FIRE
DISTRICT apparatus and personnel to such incident as determined by the FIRE DISTRICT, to
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the extent authorized by law, the FIRE DISTRICT reserves the right to pursue cost recovery
within its sole discretion against the party that caused the incident but not against the CITY.
Costs recovered by the FIRE DISTRICT for CITY-paid resources (as detailed in Schedule 2
herein) deployed on such an incident within the CITY, less the cost of the FIRE DISTRICT’s
recovery efforts, shall be credited to the CITY.
In the event the CITY were to pursue cost recovery for FIRE DISTRICT resources
deployed to an incident within the CITY to which the FIRE DISTRICT deploys a substantial
number of apparatus and personnel, to the extent authorized by law, the CITY shall promptly
pay to the FIRE DISTRICT all such FIRE DISTRICT costs recovered by the CITY less the cost
of the CITY's recovery efforts. Costs for FIRE DISTRICT resources paid for by the CITY
through this Agreement as detailed on Schedule 2 herein and deployed to such an incident
shall not be recoverable by the FIRE DISTRICT from the CITY. Neither the FIRE DISTRICT
nor the CITY shall be legally obligated to seek cost recovery on behalf of the other party.
(N) In the event that a billing/payment dispute arises between the FIRE DISTRICT and
the CITY, the parties will negotiate in good faith to resolve the dispute and the following
procedures will be taken to resolve the dispute:
(1) The dispute will be specified, in writing, and presented to the FIRE DISTRICT’s
Chief Deputy of Business Operations if a CITY dispute, or to the CITY ADMINISTRATOR if a
FIRE DISTRICT dispute, within thirty (30) days of the receipt of a disputed invoice or disputed
payment. The CITY shall pay in full any disputed invoice "under protest."
(2) The FIRE DISTRICT and the CITY shall meet and confer in good faith to
expeditiously resolve the dispute. If the FIRE DISTRICT and the CITY cannot fully resolve the
dispute within ninety (90) days of receipt of written notification of this dispute (impasse), the
impasse will be sent to an independent arbitrator for resolution. Said arbitrator shall be
selected jointly by the CITY and the FIRE DISTRICT within forty-five (45) days of impasse and
shall be paid for equally by the CITY and the FIRE DISTRICT. If the FIRE DISTRICT and the
CITY cannot agree on an arbitrator, each party shall, at its own expense, retain an arbitrator
within thirty (30) days after the jointly selected arbitrator should have been selected. These
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two arbitrators will, within thirty (30) days of their retention, mutually select a third arbitrator.
The mutually agreed-upon arbitrator will resolve the matter within thirty (30) days after his/her
selection. The FIRE DISTRICT and the CITY shall share equally the cost of the third
arbitrator. The arbitrator's resolution of the impasse shall be final and binding.
(3) If the FIRE DISTRICT prevails in arbitration, all money owed and not paid to
the FIRE DISTRICT will be forwarded to the mailing address identified in Section III,
Subsection (I), herein, within thirty (30) calendar days from the date of the issuance of the
arbitrator’s decision. In addition, the CITY will be assessed and pay the interest payment
amount for a late payment as calculated in Section III, Subsection (K) of this Agreement.
(4) If the CITY prevails in arbitration and has paid the FIRE DISTRICT the
disputed amount, a refund to the CITY will be forwarded to the mailing address identified in
Section III, Subsection (I), herein, within thirty (30) calendar days from the date of the issuance
of the arbitrator’s decision. In addition, the FIRE DISTRICT will pay to the CITY an interest
payment, as calculated for late payments in Section III, Subsection (K) of this Agreement.
(5) Each party is required to pay its own legal fees associated with such arbitration
and is not entitled to recovery of those fees from the other party.
(O) CITY understands and agrees that in the event the CITY becomes delinquent or
defaults in its Annual Fee payment to the FIRE DISTRICT for FIRE DISTRICT service, the
County Auditor-Controller is authorized, at the direction of FIRE DISTRICT, to withhold CITY’s
unencumbered annual property tax revenue in an amount equal to the outstanding payment for
FIRE DISTRICT Service and credit the withheld amounts to the FIRE DISTRICT's revenue
account. FIRE DISTRICT shall comply with the procedures in County Fiscal Manual section
10.2.12, "Procedures for Collection of Accounts Receivable for Services Performed for Cities
and Special Districts" for collecting CITY's delinquent or defaulted Annual Fee payments.
Such withholding by the Auditor-Controller shall continue until such time as CITY resumes
payment to the FIRE DISTRICT directly and all delinquent or defaulted Annual Fee payments
have been recovered.
(P) The FIRE DISTRICT shall credit to the CITY's Annual Fee billing the cost expended
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by the CITY to fulfill the requirements of Section VII, Subsection (C), paragraph (12), Health
Insurance, herein, in the invoice subsequent to the FIRE DISTRICT's receipt of cost
documentation. The CITY shall present documentation satisfactory to the FIRE DISTRICT of
the amount expended prior to credit being made.
(Q) Vacation and sick benefit days, as provided for in Section VII, Subsection (C),
paragraphs (6) and (7) herein and as detailed on Schedules 8, 9, 11, and 12 attached hereto
and made a part hereof, shall be charged to the CITY and shall be paid in thirty-six (36) equal
monthly payments which shall be a separate and distinct charge added to the monthly invoice
for the Annual Fee commencing with the first month's Annual Fee invoice or as soon as
practicable after the finalization of these Schedules. Such charges will be excluded from the
Annual Fee Limitation calculation.
SECTION IV. EQUIPMENT, FURNITURE, FURNISHINGS, AND EXPENDABLE
EQUIPMENT/FIRE APPARATUS AND EQUIPMENT
(A) On the commencement date of services, the CITY shall transfer to the FIRE
DISTRICT all fire apparatus, vehicles, fire equipment, and fire station furnishings, furniture,
equipment and expendable tools incidental to fire station operations, as inventoried and
identified by the FIRE DISTRICT in writing, and listed in Schedules 5 and 6 attached hereto.
Items not listed in Schedules 5 and 6, shall not be transferred to the FIRE DISTRICT and will
remain with the CITY.
(B) All right, title, and interest in said CITY apparatus and vehicles shall be conveyed to
FIRE DISTRICT free and clear of any encumbrances. The CITY shall be responsible for any
and all outstanding loans or liens against said apparatus and vehicles existing as of the date of
conveyance. All right, title and interest of any apparatus for which the CITY is currently leasing
shall be conveyed to the District FIRE DISTRICT free and clear of any encumbrances upon the
termination of the lease(s). If the CITY does not avail itself of the ability to purchase, and thus
does not retain ownership of, the vehicle(s) at the termination of the lease(s), the CITY shall be
responsible for the cost of new replacement apparatus to be placed in service in the CITY.
The replacement cost of the apparatus shall be added to the CITY’s Annual Fee invoices to be
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paid in twelve (12) equal monthly installments.
(C) All fire apparatus, vehicles, and related apparatus/vehicular equipment transferred
to the FIRE DISTRICT by the CITY shall be in good working order. The CITY shall pay for any
fire apparatus and vehicle repairs necessary due to deferred or deficient maintenance. Prior to
the commencement date of services, the FIRE DISTRICT shall inspect all such fire apparatus
and vehicles and identify any repairs required due to deferred or deficient maintenance. The
FIRE DISTRICT shall add the cost for such repairs to the conversion costs and modify
Schedule 4 accordingly.
SECTION V. FIRE STATIONS
(A) Upon the commencement date of services, CITY Fire Stations identified on
Schedule 3 attached hereto and made a part hereof shall be used and occupied by the FIRE
DISTRICT. In the event that during the term of this Agreement the CITY and FIRE DISTRICT
mutually agree to staff a new fire station facility, the staffing levels in Schedule 2 of this
Agreement will be updated as necessary and Schedule 3 will be updated accordingly. All
terms and conditions contained in this Agreement applicable to the lease and maintenance of
CITY fire stations shall apply to the new fire station.
(B) This Agreement constitutes a lease whereby the CITY shall lease to the FIRE
DISTRICT the CITY Fire Stations as identified on Schedule 3 herein for one dollar ($1)
annually per station. Fire Stations 76 and 77 shall be used for the purpose of providing fire
protection and emergency medical and related services as described herein. The FIRE
DISTRICT may utilize CITY Fire Station 78 to house FIRE DISTRICT administrative staff and
reserve fire apparatus. All costs incurred by the FIRE DISTRICT for any modifications and/or
repairs to Fire Station 78 necessary for the purpose of accommodating the above uses shall
be at the FIRE DISTRICT’s expense. The lease of Fire Station 78 may be terminated at the
FIRE DISTRICT’s sole discretion with thirty (30) days written notice.
(C) The CITY represents and warrants that it has performed all environmental cleanup
of hazardous materials at all CITY Fire Station sites identified on Schedule 3 as required by all
applicable Federal, State, and local laws as detailed in Section VIII, Subsection (C) herein.
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The CITY represents and warrants that the CITY has, as federally mandated, at its own
expense, properly removed and replaced, if applicable, all underground fuel tanks and all other
environmental hazards from all CITY Fire Station sites identified on Schedule 3 in accordance
with all applicable Federal, State, and local requirements and standards. The FIRE DISTRICT
assumes no responsibility for any and all contamination or environmental damage, including
personal injury or property damage, or liability of any nature whatsoever arising from said fuel
tanks or their removal. The CITY shall indemnify, defend, and hold harmless the FIRE
DISTRICT from any claims, liabilities, damages, costs, or expenses of any nature whatsoever
related to any fuel tanks, and related ancillary equipment, located at the CITY Fire Station sites
prior to the commencement date of services under this Agreement.
(D) The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT for any
liability, cost, expense, claims, or damages arising from any contamination or environmental
damage, including personal injury or property damage of any kind whatsoever at or adjacent to
the CITY Fire Station sites in any way related to asbestos, if any, at any of the CITY Fire
Station sites, or in any way related to hazardous materials or dangerous conditions caused or
created or contributed to by the CITY prior to the commencement date of services at any of the
CITY Fire Station sites.
(E) The FIRE DISTRICT shall be responsible for utility payments related solely to the
FIRE DISTRICT's use of the CITY Fire Stations. In the event any of the CITY Fire Stations’
utility connections are shared jointly by others, an equitable formula to determine sharing of
utility costs shall be set forth in a Memorandum of Understanding, included herein as Schedule
13, attached hereto and made a part hereof entered into by the CITY and the FIRE DISTRICT
and executed by the CITY ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT,
respectively, prior to the commencement date of services or as soon as practicable thereafter.
(F) The FIRE DISTRICT shall inspect the CITY Fire Stations prior to acceptance and
occupancy. After the FIRE DISTRICT’s acceptance of the CITY Fire Stations, the FIRE
DISTRICT shall be responsible for minor and routine station repairs as described in this
Section.
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(1) The FIRE DISTRICT shall perform all routine, day-to-day maintenance, and
minor repairs (collectively referred to as “routine repairs”) on the CITY Fire Stations leased
from the CITY identified on Schedule 3. The FIRE DISTRICT shall be responsible for routine
repairs not to exceed $60,000 for each of the CITY Fire Stations during the first year after the
commencement date of services of this Agreement (the FIRE DISTRICT’s maximum share);
for the second through fifth years of this Agreement after the commencement date of services,
the FIRE DISTRICT’s maximum share for routine repairs for each of the CITY Fire Stations
shall be as follows:
Year 2 $65,000
Year 3 $70,000
Year 4 $75,000
Year 5 $80,000
(2) The FIRE DISTRICT shall notify the CITY in writing if the total cost for routine
repairs for CITY Fire Stations in any one year is anticipated to exceed the FIRE DISTRICT’s
maximum share for that year in accordance with Subsection (F) herein. If the FIRE DISTRICT
expends less than the FIRE DISTRICT’s maximum share on the CITY Fire Stations in any
year, any amount less than the FIRE DISTRICT’s maximum share for the CITY Fire Stations
shall not be carried forward from year to year. Routine repairs and minor remodeling shall
include but not be limited to the following: repair or replacement of apparatus room doors;
floor replacement; ceiling replacement; incidental plumbing and electrical repairs; heating and
air conditioning repairs; exhaust fan replacement; and minor remodeling such as shower
refurbishment, installation of stainless steel countertops, and additional cabinets for offices
and/or lockers that do not exceed $100,000 per project. All routine repairs or portions thereof
in excess of the FIRE DISTRICT’s maximum annual share for CITY Fire Stations shall be the
responsibility of the CITY. The FIRE DISTRICT may elect to replace or upgrade appliances or
furnishings at any of the CITY Fire Stations at its own expense. The CITY shall not be
responsible for any such upgrades or replacements, and such upgrades and replacements
shall not reduce the FIRE DISTRICT’s maximum share provided above, unless the items being
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replaced are no longer functioning or repairable at a reasonable cost as determined by the
FIRE DISTRICT, in which event such costs incurred by the FIRE DISTRICT shall reduce the
FIRE DISTRICT’s maximum share. Any proposed modifications to the exterior of any of the
CITY’s fire stations shall require advance written approval of the CITY ADMINISTRATOR.
(3) Any non-routine repairs, defined as repairs in excess of $100,000, hereinafter
shall be referred to as "major repairs" and shall be identified, in writing, by the FIRE DISTRICT
and presented to the CITY. Major repairs shall be undertaken by the CITY within twelve (12)
months of the FIRE DISTRICT's notification to the CITY, or other time period as mutually
agreed upon by the FIRE CHIEF of the FIRE DISTRICT and the CITY ADMINISTRATOR,
unless said major repair is deemed an emergency, hereinafter referred to as "emergency
major repair." In the event of a dispute regarding the existence of major repairs, the general
arbitration procedures stated in Section III, Subsection (N) shall be utilized. Emergency major
repairs shall be defined as conditions that if left unrepaired would compromise the health,
welfare, or security of the fire station inhabitants or the public, as reasonably determined by the
FIRE DISTRICT. The FIRE DISTRICT shall commence emergency major repairs immediately
and make reasonable effort to notify the CITY’s designated emergency contact person. The
CITY shall provide the FIRE DISTRICT with the name and telephone number of a designated
contact person for such emergency major repairs, which may occur after-hours. The FIRE
DISTRICT will undertake the emergency major repairs and invoice the CITY for the costs of
such repairs. The CITY shall be invoiced for one-twelfth (1/12) of the cost of such repairs
monthly for a period of twelve (12) months. All invoices for emergency major repairs
undertaken by the FIRE DISTRICT shall be due and payable thirty (30) days from the date of
invoice and shall be subject to the terms contained in Section III, Subsections (K) and (N)
herein.
(4) The FIRE CHIEF of the FIRE DISTRICT may authorize, with the written
approval of the CITY, improvements to any of the CITY Fire Stations for the FIRE DISTRICT’s
benefit at no cost to the CITY. Such improvements shall not be subject to the FIRE
DISTRICT’s maximum share provisions as contained herein, and FIRE DISTRICT’s maximum
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share shall not be reduced by the costs of any such improvements.
(G) Without limiting each party's indemnification of the other and during the term of this
Agreement, each party agrees to maintain the programs of insurance as set forth below. Each
party shall retain the option of satisfying its insurance obligations herein through use of a
program of commercial or self-insurance coverages, or any combination thereof. Each party's
insurance shall be primary to and not contributing with any insurance or self-insurance
programs maintained by the other, and shall be maintained at each party's own expense.
(1) The CITY shall maintain: General Liability insurance (written on ISO policy
form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence and $2
million aggregate; Workers Compensation insurance to meet statutory requirements, and
including Employers' Liability coverage with limits of not less than $1 million each; Professional
Liability covering liability arising from any error, omission, negligent or wrongful act of the CITY
with limits of not less than $1 million per occurrence and $2 million aggregate; and Property
Coverage providing Special form ("all-risk") coverage in an amount equivalent to the full
replacement value of the CITY Fire Stations and applying to CITY- owned and leased real
property. The CITY agrees to name the FIRE DISTRICT as an additional insured on its
insurance policies.
(2) The FIRE DISTRICT shall maintain: General Liability insurance (written on ISO
policy form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence
and $2 million aggregate; Automobile Liability insurance (written on ISO policy form CA 00 01
or its equivalent) with a limit of liability of not less than $1 million for each accident; Workers
Compensation insurance to meet statutory requirements, and including Employers' Liability
coverage with limits of not less than $1 million each incident; and Professional Liability
covering liability arising from any error, omission, negligent or wrongful act of the FIRE
DISTRICT with limits of not less than $1 million per occurrence and $2 million aggregate. The
FIRE DISTRICT agrees to name the CITY as an additional insured on its insurance policies.
(H) The FIRE DISTRICT shall not be liable for any damages to any of the CITY Fire
Stations which results from any seismic events, natural disasters, civil disturbances, or acts of
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God. Should any such event occur that makes any of the CITY fire stations uninhabitable
and/or non-operational, the CITY shall immediately find temporary quarters for the FIRE
DISTRICT to operate out of until the CITY can repair the affected CITY fire station(s).
(I) The FIRE DISTRICT and the CITY, respectively, shall be fully responsible for any
repairs or any damages arising from the intentional or negligent acts of their respective
personnel. Disputes regarding implementation of this provision shall be resolved pursuant to
Section III, Subsection (N).
SECTION VI. INDEMNIFICATION
Except as specifically otherwise provided in this Agreement, neither party shall be liable
for the negligent or wrongful acts of the other in the performance of this Agreement.
(A) The CITY agrees to indemnify, defend, and hold harmless the FIRE DISTRICT and
the County of Los Angeles, hereinafter referred to as “COUNTY”, their elected and appointed
officials, officers, agents, and employees from any and all liability and expenses, including
defense costs and legal fees, arising from or connected with claims and lawsuits arising from
the negligent or wrongful acts of the CITY in the performance of this Agreement including any
matters relating to the separation from CITY service by the CITY employees transferring to the
FIRE DISTRICT as specified on Schedules 7 and 10 herein.
(B) The FIRE DISTRICT agrees to indemnify, defend, and hold harmless the CITY, its
elected and appointed officials, agents, officers, and employees from any and all liability and
expenses, including defense costs and legal fees, arising from or connected with claims and
lawsuits arising from the negligent or wrongful acts of the FIRE DISTRICT in the performance
of this Agreement.
SECTION VII. PERSONNEL
(A) SWORN EMPLOYEES
(1) Appointment - Subject to the provisions of the California Government Code,
Section 1031 and the Los Angeles County Code Section 6.02.040, the FIRE DISTRICT agrees
to appoint, without further civil service examination, those CITY firefighter series employees,
hereinafter referred to as "sworn employees," specified on Schedule 7, attached hereto and
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made a part hereof, who have successfully completed six (6) months service with the CITY,
exclusive of temporary or reserve fire fighters. Sworn employees' service with the CITY must
include actual firefighting experience in a permanent fire fighter position. The date of hire that
establishes the sworn CITY employees’ continuous service date in a safety capacity with the
CITY shall be utilized for purposes of the mandatory retirement age for transferring safety
employees.
(2) Probation - All CITY sworn employees on probation will remain on probation until
completing the FIRE DISTRICT probationary period and requirements.
(3) Positions - CITY sworn employees qualified pursuant to this Section VII are
fully identified on Schedule 7 attached hereto and are subject to the terms and conditions of
this Agreement. CITY sworn employees shall be employed by the FIRE DISTRICT in the
number and status as follows:
Number Fire District Status
9 Captain
11 Fire Fighter Specialist
Remaining Fire Fighter
The actual number of transferring CITY employees employed by the FIRE DISTRICT
as a Fire Fighter will be based on the number of transferring employees at the time of
transition to FIRE DISTRICT service.
The CITY shall designate sworn employees to be assigned to the Captain, Fire
Fighter Specialist, and Fire Fighter positions indicated above. Any CITY designated employee
shall be eligible for the assigned position if the employee has held the position being
designated to or a higher position in the service of the CITY. A duly authorized representative
from the Vernon Firefighter’s Association, Local 2312 (VFA) and the Vernon Fire Management
Association (VFMA) shall approve, in writing, the appointment of the personnel designated to
the ranks of Captain and Fire Fighter Specialist as listed on Schedule 7 attached. Once
approved by the VFA and VFMA, these designations shall become final and not subject to
change unless a CITY sworn employee designated on the list does not transfer to the FIRE
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DISTRICT. The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT from
any claims, liabilities, damages, costs, or expenses of any nature whatsoever related to the
designation of transferring employees’ ranks by the CITY.
(4) Firefighting Experience - CITY sworn employees to be assigned to the position of
Fire Captain shall have a minimum of five (5) years' firefighting experience. The CITY
represents and warrants that those employees assigned Fire Captain positions have a
minimum of five (5) years' firefighting experience.
(5) Driving Skills - All CITY sworn employees who are to be assigned fire apparatus
operation responsibilities as Fire Fighter Specialists will be tested and trained, as may be
required by the FIRE DISTRICT. Any CITY sworn employee who does not initially qualify in
fire apparatus operations prior to the commencement date of services will be assigned other
duties. After being provided training by the FIRE DISTRICT, transferring Fire Fighter
Specialists will be required to pass a fire apparatus operations test. Fire Fighter Specialists
who do not pass the fire apparatus operations test may be demoted at the sole discretion of
the FIRE DISTRICT.
(6) Driver License - As a condition of employment, all CITY sworn employees will be
required to have a Class C Driver License with fire fighter endorsements as the minimum
standard driver license obtained from their state of residence. If the employees' state of
residence does not issue a firefighter endorsement, the employee shall acquire a commercial
license appropriate to the vehicle being driven. No employee shall have license restrictions
which would prevent him/her from performing his/her employment duties.
(7) EMT-1 Training - Sworn members of the FIRE DISTRICT are required to be
certified as Emergency Medical Technician I (EMT-1). The CITY certifies that all CITY sworn
employees transferring to the FIRE DISTRICT shall have current EMT-1 certification, current
continuing education (CE), and certified skills (CS) testing. Current CE shall be defined as the
equivalent of one (1) hour of CE for each month that has elapsed since the last recertification
date. Current CS shall be defined as twelve (12) skills tests during a 24-month skills cycle.
The CITY shall reimburse the FIRE DISTRICT for any costs incurred by the FIRE DISTRICT
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as a result of non-compliance by any CITY employee of the requirements herein. In addition,
all transferring CITY paramedics who desire to transfer to the FIRE DISTRICT as a paramedic
must complete 24 hours a year, or 48 hours during their 2-year cycle of paramedic CE,
including skills testing, and the FIRE DISTRICT’s re-activation class which consists of up to
three (3) days of classroom and five (5) or more shifts of internship (i.e. ride-alongs) on a FIRE
DISTRICT paramedic squad. Any transferring paramedic who does not successfully pass this
re-activation class and/or who has any pending action against them by the County’s
Emergency Medical Services Authority, or the State’s Local Emergency Medical Services
Agency would be ineligible to function as a paramedic with the FIRE DISTRICT. At the time of
transition to the FIRE DISTRICT, all transferring employees shall provide documentation
certifying that all CE and CS are up-to-date and completed.
(8) Seniority - This Agreement will result in the creation of forty-one (41) additional
FIRE DISTRICT sworn positions. More than forty-one (41) sworn employees may be
transferring from the CITY to the FIRE DISTRICT. Pursuant to Section 53292 of the California
Government Code and except as specified in Section VII, Subsection (C), paragraph (10)
herein, so as not to impair the seniority rights of FIRE DISTRICT sworn employees, as a result
of the forty-one (41) newly created sworn positions, only forty-one (41) CITY sworn employees
with the most CITY Fire Department continuous service time will receive FIRE DISTRICT
seniority rights and COUNTY seniority. In the event any two or more transferring CITY
employees have the same continuous service date with the CITY Fire Department, the CITY
shall use whatever method currently utilized by the CITY to determine the manner in which the
seniority for those affected employees shall be established.
FIRE DISTRICT seniority is principally used for transfer bidding rights and, for these
forty-one (41) positions, will be based on continuous service time in the firefighter series with
the CITY’s Fire Department. COUNTY seniority, which as defined in Los Angeles County Civil
Service Rule 2.15 as "continuous service," is principally used for purposes of determining the
order of layoff or reduction. Also as defined in Section 6.04.040 of the Los Angeles County
Code, "continuous service" is principally used for purposes of determining rights to some types
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of paid leave. For these forty-one (41) positions, continuous service will include all continuous
service time with the CITY, including any continuous non-permanent time.
The assigned FIRE DISTRICT and COUNTY seniority dates for any remaining
sworn employees will be the commencement date of services with the FIRE DISTRICT. They
will be placed on the FIRE DISTRICT seniority list and also assigned a COUNTY continuous
service date in order of their relative service time with the CITY.
All CITY and FIRE DISTRICT seniority will be considered for all purposes, except
for those individuals beyond the forty-one (41) additional sworn positions for which CITY
seniority shall not count for purposes of bidding rights, vacation schedules, and to determine
the order of layoff or reduction.
As those CITY sworn employees with full FIRE DISTRICT and COUNTY seniority
rights leave FIRE DISTRICT service, any remaining sworn employees will be assimilated into
full FIRE DISTRICT and COUNTY seniority status based on their time in service as sworn
CITY/FIRE DISTRICT employees, with the exception of those employees who fall under the
provision of Section VII, Subsection (C), paragraph (10) herein.
(9) Promotional Exams - All non-probationary transferring sworn employees shall be
immediately eligible for promotional examination within the FIRE DISTRICT. All time in rank
as a sworn CITY and/or FIRE DISTRICT employee shall be considered for purposes of
determining eligibility for promotional examination.
(10) Longevity Bonus - For purposes of determining eligibility for the FIRE
DISTRICT's Fire Fighter longevity bonus for those CITY employees blanketed-in to FIRE
DISTRICT in the Fire Fighter classification, all continuous CITY service time in the Fire Fighter
or successive promotional classifications shall be deemed as fulfilling the required aggregate
service time for longevity bonus entitlement, except as provided in Section VII, Subsection (C),
paragraph (10) herein.
(11) Training Records – The CITY will provide the FIRE DISTRICT with complete
training records of all CITY sworn employees to be transferred to the FIRE DISTRICT pursuant
to this Agreement.
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(B) NON-SWORN EMPLOYEES
(1) Appointment – The FIRE DISTRICT may agree to appoint without further civil
service examination non-Fire Fighter series employees, hereinafter referred to as "non-sworn
employees", who have successfully completed six (6) months continuous service with the CITY
and who shall be listed on Schedule 10, attached hereto and made a part hereof. All non-
sworn employees shall successfully complete a probationary period consistent with Los
Angeles County Civil Service Rules.
(2) Seniority - Since non-sworn positions are not being created as a result of this
annexation, the FIRE DISTRICT and COUNTY seniority date for all transferring non-sworn
CITY employees, which is primarily used for the purpose of determining the order of layoff or
reduction, shall be the commencement date of services.
(C) ALL EMPLOYEES
(1) Medical Exam & Background Investigation - Prior to the commencement date
of services, as a condition of the FIRE DISTRICT employment, each CITY employee must be
medically qualified by a FIRE DISTRICT-administered physical examination, which includes a
drug screening component, and must pass the FIRE DISTRICT’s background investigation.
Any CITY employee who is on medical leave of absence on the commencement date of
services shall be blanketed into FIRE DISTRICT if he/she passes the required medical
examination and background investigation upon termination of medical leave. The FIRE
DISTRICT retains the right to not accept any CITY employee in its sole discretion upon
completion of the employee’s medical exam and background investigation. In such case, the
CITY employee’s rights, obligations and status as a CITY employee shall be dictated by CITY
rules and regulations.
(2) Salary Step Placement - For the purpose of determining an employee's FIRE
DISTRICT salary step placement, "CITY salary" shall be defined as all monthly earnings that
are eligible towards CITY retirement credit, excluding any compensation for unused benefit
days or holidays, uniform allowances, and all overtime earnings. The employee's initial salary
step placement shall not be less than his/her CITY salary as defined in this Section VII,
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Subsection (C), paragraph 2.
Paramedic bonuses shall be excluded from “CITY salary” for those employees who
transfer to the FIRE DISTRICT into a “Fire Fighter” position. Any transferring employees who
are assigned to “Fire Fighter Paramedic” positions will be entitled to receive the applicable
FIRE DISTRICT paramedic bonus.
Paramedic bonuses will be included in the “CITY salary” for those employees who
transfer to the FIRE DISTRICT into a “Fire Fighter Specialist” or “Captain” position pursuant to
this Section VII, Subsection (A), paragraph (3) and who are receiving a paramedic bonus in the
CITY at the time of transfer to the FIRE DISTRICT. In the event any employee transferring to
the FIRE DISTRICT into a “Fire Fighter Specialist” or “Captain” position is subsequently
assigned to a paramedic position in the FIRE DISTRICT, the employee’s salary will be
recalculated to eliminate the amount of his CITY paramedic bonus and to include the
applicable FIRE DISTRICT paramedic bonus. All other bonuses, other than paramedic
bonuses, will be considered by the FIRE DISTRICT in its discretion for inclusion in the
determination of an employee’s FIRE DISTRICT salary placement but is not guaranteed. The
ultimate decision regarding the inclusion of bonuses rests with the FIRE DISTRICT in its
discretion.
(a) Sworn Employees - Except as provided in Section VII, Subsection (C), paragraphs
(9) and (10), all continuous service time accrued as a sworn employee in the service of the
CITY shall be considered for the purpose of determining COUNTY employee benefits including
sick leave, vacation, step placement on the applicable COUNTY salary schedule, and the
pensionability of their Flexible Benefits income. Salary step placement of sworn employees
shall be within the salary range of the FIRE DISTRICT position assigned, but no less than the
salary step that provides for the same salary or next higher salary as the sworn employee's
CITY salary as defined in this Section VII, Subsection (C), paragraph 2. Subsequent salary
step advances, if applicable, shall be one (1) year from the last step advance with the CITY or
in accordance with COUNTY policy, whichever is sooner. In the event that the sworn
employee's CITY salary is higher than the top step of the COUNTY salary range, the sworn
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employee will be placed on the top step of that range, but shall be Y-Rated in order to maintain
the same level of base salary as the employee had with the CITY.
A sworn CITY employee's Y- Rate shall remain in effect until the regular salary
including any bonuses exceeds the Y-Rate amount. Y-Rated employees shall not be eligible
for bonuses in addition to their Y-Rated salary. Sworn employees who have accrued CITY
service time in a non-sworn position shall have such non-sworn service time considered for
purposes of determining COUNTY seniority date and benefits, but not salary step placement.
(b) Non-Sworn Employees - Except as provided in Section VII, Subsection (C),
paragraphs (9) and (10), all continuous service time accrued as a non-sworn employee in the
service of the CITY shall be considered for all purposes except for bidding rights for work and
vacation schedules, and to determine the order of layoff or reduction. Salary placement of
non-sworn employees shall be within the salary range of the FIRE DISTRICT position
assigned, and at the salary step that provides for the same salary or next higher salary as the
employee's CITY salary as of the commencement date of services through this Agreement. In
the event that the employee's CITY salary is higher than the top step of the COUNTY salary
range, the employee will be placed on the top step of that range, but shall be Y-Rated so that
no loss in pay occurs.
(3) Taxes - This Agreement does not exempt transferring CITY employees from
applicable payroll taxes required of new employees, such as Health Insurance Tax (HIT).
(4) Uniforms - CITY issued uniforms and safety equipment that meet FIRE
DISTRICT standards shall be transferred to the FIRE DISTRICT with the transferring
employees. CITY uniforms will be supplemented by FIRE DISTRICT issued uniforms and/or
safety equipment necessary to meet FIRE DISTRICT requirements. The CITY shall assume
all costs for supplementing uniforms and safety equipment that do not meet FIRE DISTRICT
standards. Such costs shall be included on Schedule 4, as soon as available. Subsequent
uniform issues will be as provided for in the current Memorandum of Understanding for the
respective employee representation units entered into between the County of Los Angeles and
the certified employee organizations, if applicable.
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(5) Personnel/Medical/Time Records - As a condition of FIRE DISTRICT
employment, CITY employees must consent to the transfer of complete original personnel and
employment medical records to the FIRE DISTRICT. The CITY will provide the FIRE
DISTRICT with complete and original personnel and employment medical records of all CITY
personnel to be transferred pursuant to this Agreement, including any employee’s complete
original Workers’ Compensation files, all claims for disability compensation, and all additional
documentation related to open claims which remain ongoing after the date of transfer of the
CITY employees to the FIRE DISTRICT, which shall be the commencement date of services.
In addition, the CITY will provide the FIRE DISTRICT with a minimum of one (1) year's time
records of "hours worked" prior to the commencement date of services for all CITY personnel
to be transferred pursuant to this Agreement. Each transferring employee shall certify to the
FIRE DISTRICT the completeness of his/her personnel file.
(6) Vacation Shifts/Days – The CITY shall pay to the FIRE DISTRICT in the
manner set forth in Section III, Subsection (P) herein for transferred vacation benefit
shifts/days for transferring employees at the CITY's salary rates in effect on the
commencement date of services. The CITY shall transfer in whole hours all vacation benefit
shifts/days an employee is entitled to in CITY employment to a maximum of twenty (20)
vacation days, i.e one hundred sixty (160) hours for employees assigned to a 40-hour work
schedule, or ten (10) shifts, i.e, two hundred forty (240) hours for employees assigned to a 24-
hour shift schedule, whichever is applicable. Vacation shifts/days are outlined in Schedule 8
for sworn personnel and Schedule 11 for non-sworn personnel, which are attached hereto and
made a part hereof. CITY salary rates for reimbursement to the FIRE DISTRICT are defined in
this Section VII, Subsection (C), paragraph (2).
Transferring CITY employees shall accrue vacation benefits each pay period.
Pay periods are the 1st day of each month to the 15th day of that month, and the 16th day of
each month to the last day of that month. The amount of vacation benefits accrued by each
transferring CITY employee shall be based on the transferring employees’ continuous service
time as a sworn employee of the CITY. Transferring CITY employees may use their accrued
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vacation benefits during the pay period immediately following the pay period in which the
benefits are accrued, notwithstanding the employees’ assigned COUNTY seniority.
(7) Sick Shifts/Days – The CITY shall pay to the FIRE DISTRICT in the manner set
forth in Section III, Subsection (P) herein for transferred sick benefit shifts/days for transferring
employees at the CITY's salary rates in effect on the commencement date of services. The
CITY shall transfer in whole hours all sick benefit shifts/days an employee is entitled to in CITY
employment to a maximum of twenty (20) sick days, i.e, one-hundred sixty (160) hours for
employees assigned to a 40-hour work schedule, or ten (10) shifts, i.e, two hundred forty (240)
hours for employees assigned to a 24-hour shift schedule, whichever is applicable. Sick
benefit shifts/days are outlined in Schedule 9 for sworn personnel and Schedule 12 for non-
sworn personnel, which are attached hereto and made a part hereof. The CITY salary rates
for reimbursement to the FIRE DISTRICT are defined in this Section VII, Subsection (C),
paragraph (2).
(8) Waiver of Accumulated Benefits – The FIRE DISTRICT shall not assume any
responsibility for personnel benefits or CITY obligations accrued by CITY employees prior to
the commencement date of services, except as expressly provided for in this Agreement. The
CITY shall provide a waiver for said accumulated benefits executed in favor of the FIRE
DISTRICT by each CITY employee as a condition of employment by the FIRE DISTRICT. It is
further understood that employees subject to this Agreement shall become eligible for
vacation, sick, and holiday time while in FIRE DISTRICT service only as provided in the FIRE
DISTRICT Salary Resolution, Los Angeles County Salary Ordinance, or as designated in
Section VII herein.
(9) Los Angeles County Employees Retirement Association
a) All sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of the Los Angeles County Employees Retirement Association (LACERA) Plan C for
Safety Members or any other Safety Plan as permitted by the County Employees’ Retirement
Law of 1937 (CERL) and the Public Employees’ Pension Reform Act of 2013 (PEPRA).
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b) All non-sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of Plan G for General Members or one (1) of the other non-safety LACERA plans
available at the time of the commencement date of services pursuant to the provisions of
CERL and PEPRA.
c) Service performed by such sworn and non-sworn personnel while employees
of the CITY shall not be credited as retirement service with LACERA, and except as provided
in California Government Code Sections 31836.1 and 31836.2, shall not be counted for the
purpose of discontinuing contributions after thirty (30) years of continuous service pursuant to
Government Code Sections 31625.2 and 31664, to the extent applicable, and shall not be
counted for the purpose of determining health insurance premiums charged to LACERA
retirees.
(10) Retirement from Public Employees Retirement System – Transferring CITY
employees would be required to leave retirement contributions on deposit with the California
Public Employees Retirement System (CalPERS) and establish reciprocity with LACERA,
limiting the FIRE DISTRICT’s retirement benefit costs. The transferring employees’ LACERA
contribution rates would be based on their age upon entering the CalPERS system. The FIRE
DISTRICT’s rate structure for salary and employee benefits includes a component for
retirement costs for positions staffing CITY stations; therefore, the FIRE DISTRICT cost would
be offset. At the time of retirement, a reciprocal member would receive retirement benefits
from both agencies based on the benefits of reciprocity, such as adding service credit under
each system to determine eligibility to retire. Any CITY employee who retires from CalPERS
prior to the commencement date of services will not be accepted for FIRE DISTRICT
employment.
In the event a transferring employee opts to retire from CalPERS at any time
while in the employment of the FIRE DISTRICT, such employee shall forfeit all of his/her
continuous service time with the CITY, including all service time with the CITY Fire
Department, for purposes of determining FIRE DISTRICT and COUNTY seniority and
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COUNTY employee benefits and step placement pursuant to Section VII, Subsection (A),
paragraphs (8) and (10), and Section VII, Subsection (C), paragraph (2). The FIRE DISTRICT
and COUNTY seniority date for any employee retiring from CalPERS pursuant to this
paragraph (10) of Subsection (C) of Section VII shall immediately become the commencement
date of services, any longevity bonus received by the employee which is based on continuous
time with the CITY will be eliminated from the employee’s salary, any Y-Rated salary will be
eliminated, and the employee’s salary will be adjusted and based solely on the employee’s
FIRE DISTRICT rank and total time as an employee with the FIRE DISTRICT. Such
employees must also be medically qualified by a FIRE DISTRICT-administered physical
examination as required of newly hired fire fighters.
(11) Workers' Compensation - California Labor Code Sections shall govern
Workers' Compensation benefits for all transferring CITY employees who sustain industrial
injuries. Notwithstanding Section 5500.5 et seq. of the California Labor Code, the CITY agrees
to reimburse the FIRE DISTRICT for the FIRE DISTRICT’s proportionate share of all medical,
legal, administrative, and any other indemnity costs for which the FIRE DISTRICT shall be
liable for those industrial injuries apportionable in whole or in part to employees' employment
with the CITY. The CITY’s responsibility as provided for herein shall not be affected by any
change in Federal or State law.
The CITY and the FIRE DISTRICT shall cooperate in the ongoing management of
any Workers’ Compensation claims pending, filed, during the time CITY personnel are
employed by the FIRE DISTRICT by providing such information as is necessary for the CITY
and/or the FIRE DISTRICT to appropriately manage a Workers’ Compensation claim filed by a
FIRE DISTRICT employee previously employed by the CITY. The CITY shall notify the FIRE
DISTRICT of any claims pending, filed, or denied; and any temporary or permanent work
restrictions imposed with respect to an employee who transfers from CITY employment to
FIRE DISTRICT employment. The FIRE DISTRICT shall notify the CITY of any claims
pending, filed, or denied; and any temporary or permanent work restrictions imposed with
respect to an employee who has a pending Workers’ Compensation claim involving the CITY
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or who asserts a Workers’ Compensation claim during employment with the FIRE DISTRICT
upon which the CITY is potentially liable in whole or in part. The CITY shall be responsible for
adjusting and paying all costs related to those claims which have been filed or are pending as
of the effective date of this Agreement. This responsibility of the CITY is subject to contribution
from the FIRE DISTRICT for any post-transfer injury or exacerbation of an existing injury
already at issue in a pending Workers’ Compensation claim involving the CITY at the time of
transfer. Pursuant to Subsection C, Paragraph S, the CITY shall provide Workers’
Compensation related files on all employees transferring to the FIRE DISTRICT.
(12) Health Insurance – The CITY shall continue to provide the existing coverage of
paid medical and dental insurance for all employees transferring to the FIRE DISTRICT for one
(1) full calendar month after the commencement date of services or, for those employees on
medical leave with the CITY on the commencement date of services, for at least one (1) full
calendar month after the effective date of their blanketing into the FIRE DISTRICT. The FIRE
DISTRICT shall reimburse the CITY as specified in Section III, Subsection (O).
(13) Deferred Compensation Plans - Pursuant to Section 6.02.040 of the Los
Angeles County Code, CITY employees transferring to the FIRE DISTRICT shall be eligible for
immediate participation in the COUNTY employees' deferred compensation plans for which
they may be eligible depending upon their transferred rank, unless such immediate eligibility is
otherwise prohibited by Federal or California statute or regulation.
(14) Marriage and Birth Certificates – For purposes of completing the background
investigations pursuant to Section VII, Subsection (C), paragraph (1) herein and for verification
of eligibility of health insurance coverage, prior to the commencement date of services as
determined by the FIRE DISTRICT, all transferring CITY employees will be required to provide
copies of their marriage certificates and the birth certificates for themselves and all dependents
who will be covered under their health insurance benefits.
(15) FIRE DISTRICT Employees' Rights - The employment rights of existing FIRE
DISTRICT employees shall not be impaired by this Agreement.
///
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SECTION VIII. ENVIRONMENTAL QUALITY CONTROL
(A) The FIRE DISTRICT shall be responsible to comply with the provisions of the
California Environmental Quality Act of 1970 (CEQA), insofar as the same may apply to
annexation proceedings required in annexing the CITY to the FIRE DISTRICT. The FIRE
DISTRICT agrees to hold the CITY free and harmless from any and all claims, demands, or
judgments arising out of the FIRE DISTRICT's failure to comply with the provisions of CEQA,
relative to annexation procedures.
(B) Prior to the commencement date of services, the CITY shall have a Cal-OSHA
Registered Environmental Assessor perform a Phase I Site Assessment and Building
Asbestos Survey and, if subsequently required, a Phase II Site Assessment on all CITY Fire
Station facilities to be occupied by the FIRE DISTRICT pursuant to Schedule 3 attached
hereto. All Site Assessments and related reports shall be reviewed, approved, and accepted
by the FIRE DISTRICT.
(C) The CITY shall, at its sole expense, mitigate and abate all environmental hazards (if
any) at the CITY Fire Station sites prior to the commencement date of services and provide
evidence to the satisfaction of the FIRE DISTRICT that all recommended measures have been
completed and that all applicable laws and requirements have been complied with. Any
residual contamination or environmental damage from conditions on or adjacent to CITY Fire
Stations which existed before the commencement date of services but which are discovered
after the commencement date of services, shall be the responsibility of the CITY.
(D) The FIRE DISTRICT shall, at its sole expense, mitigate and abate all environmental
damage (if any) caused by the FIRE DISTRICT or its agents at any of the CITY Fire Stations
after the commencement date of services.
(E) Prior to occupancy of the CITY Fire Stations by the FIRE DISTRICT, the FIRE
DISTRICT shall inspect the facilities and identify all hazardous materials stored at the facilities
for which the CITY shall be responsible for removal. The CITY shall remove all identified
hazardous materials prior to FIRE DISTRICT occupancy of the CITY Fire Stations. If, after
FIRE DISTRICT occupancy of the CITY Fire Stations, stored hazardous materials are
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discovered by the FIRE DISTRICT which were not previously identified during the above
inspection, the CITY shall remove said materials within thirty (30) days after written notice by
the FIRE DISTRICT to the CITY, or the FIRE DISTRICT may remove the materials and invoice
the CITY for the costs of such removal. In the event such hazardous materials pose an
immediate danger to human health or the environment as determined by the FIRE DISTRICT,
such materials shall be removed immediately by the CITY upon notification by the FIRE
DISTRICT to the CITY.
SECTION IX. HAZARDOUS MATERIALS RELEASE RESPONSE PLAN AND
INVENTORY
(A) CITY will continue to act as the administering agency for the CITY’s Hazardous
Materials Release Response Plan and Inventory, California Health and Safety Code Chapter
6.95, Sections 25500 – 25545, hereinafter referred to as the “Program” during the term of this
Agreement.
(B) The CITY shall retain all fees collected in the administration of the Program as
provided by State law.
(C) When the FIRE DISTRICT’s Health/Hazardous Materials Emergency Response
Teams respond to a hazardous materials incident in the CITY, the FIRE DISTRICT will
subsequently invoice the CITY on an as-call basis for the costs associated with the response
team unit(s) responded. Payments by the CITY of invoices for all such hazardous materials
emergency incident response team responses shall be made pursuant to the provisions of
Section III herein.
SECTION X. ADOPTION OF LOS ANGELES COUNTY FIRE CODE
Pursuant to Los Angeles County Fire Code - Title 32, Sections 10000.1 and 10000.2,
and California Health and Safety Code Section 13869, as may be subsequently amended,
upon annexation of the CITY to the FIRE DISTRICT, the County of Los Angeles Fire Code -
Title 32, including any subsequent amendments to such code, shall be enforced in the CITY by
the FIRE DISTRICT. By ordinance, the CITY shall adopt the County of Los Angeles Fire Code
– Title 32 as of the commencement date of services. This ordinance will adopt all existing
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CITY amendments to the County of Los Angeles Fire Code – Title 32 as a separate
attachment. The FIRE DISTRICT will enforce applicable amendments specific to the CITY.
Where differences occur between the Los Angeles County Fire Code – Title 32 and the
amendments adopted by the CITY, the CITY amendments will take precedence unless an
impracticality of enforcement is determined by the FIRE DISTRICT in its sole discretion, in
which case the FIRE DISTRICT and the CITY shall work towards establishing a mutually
agreeable resolution.
SECTION XI. MODIFICATION OF SCHEDULES
(A) With the exception of Schedule 2, all schedules attached hereto and incorporated
herein by reference will be subject to modification by mutual agreement of the CITY
ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT as needed after the date of
approval of this Agreement by both parties.
(B) The staffing levels as indicated on Schedule 2 may be subject to modification by
mutual written agreement of the CITY COUNCIL and FIRE CHIEF of the FIRE DISTRICT. Any
such modification of staffing levels may cause an adjustment in the determination of the
Annual Fee as specified in Section II, Subsection (L) herein.
SECTION XII. WITHDRAWAL
(A) In the event the CITY terminates this Agreement and withdraws from the FIRE
DISTRICT at any time subsequent to the Initial Ten-Year Term, per the provisions of Section I,
herein, the FIRE DISTRICT and the CITY agree that:
(1) The lease on the fire stations shall terminate and the FIRE DISTRICT shall
vacate the CITY Fire Stations on the effective date of withdrawal except as provided for in a
subsequent written agreement as may be entered into by the CITY and the FIRE DISTRICT.
(2) The FIRE DISTRICT shall return to the CITY, fire apparatus, vehicles and
related fire apparatus equipment of a comparable type, condition, and age, in the quantity and
type as described on Schedule 5 as of the commencement date of services.
(3) The FIRE DISTRICT shall return to the CITY Fire Station equipment, furniture,
tools, and furnishings of a comparable type and condition as of the commencement date of
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services, which are essential to the operation of the fire station facilities and are detailed in
Schedule 6.
(4) As to any apparatus, vehicles, equipment, tools, furniture, furnishings, or other
personal property for which a monetary or in-kind credit was given to the CITY upon the
effective date of this Agreement, the FIRE DISTRICT will not be obligated in any manner to
return comparable items to the CITY at the date of withdrawal of this Agreement.
(B) In the event of the termination of the Agreement by either party as provided herein,
the FIRE DISTRICT and the CITY agree to enter into separate and further agreements to
address the specific details of termination not addressed in this Agreement.
SECTION XIII . GOOD FAITH AND FAIR DEALING
The FIRE DISTRICT and the CITY covenant and warrant to act in good faith and fair
dealing regarding the performance, administration, and interpretation of this Agreement.
SECTION XIV. GENERAL PROVISIONS
(A) Severability – In the event that any provision herein contained is held to be invalid,
void, or illegal by any court of competent jurisdiction, the same shall be deemed severable
from the remainder of this Agreement and shall in no way affect, impair or invalidate any other
provision contained herein. If any such provision shall be deemed invalid due to its scope or
breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted
by law.
(B) Waiver – No breach of any provision hereof can be waived unless in writing.
Waiver of any one breach of any provision shall not be deemed to be a waiver of any breach of
the same or any other provision hereof.
(C) Entire Agreement – This Agreement constitutes the entire agreement
between the parties relating to the subject matter of this Agreement, and supersedes any prior
understanding whether oral or written and may be modified only by further written agreement
between the parties hereto. The non-enforceability, invalidity or illegality of any provision of
this Agreement shall not render the other provisions thereof unenforceable, invalid or illegal.
///
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IN WITNESS WHEREOF, the CITY, by majority vote of its City Council, has caused this
Agreement to be executed by its Mayor and which execution has been attested to by its Clerk;
pursuant to action by a majority vote of the Board of Supervisors, as governing body of the
FIRE DISTRICT, the Chair has executed this Agreement on behalf of the FIRE DISTRICT and
which execution has been attested to by its Clerk.
CONSOLIDATED FIRE PROTECTION CITY OF VERNON DISTRICT OF LOS ANGELES COUNTY By ______________________________ By _____________________________
Chair, Board of Supervisors Melissa Ybarra, Mayor
DATE ___________________________ DATE __________________________
ATTEST: ATTEST: CELIA ZAVALA
Executive Officer-Clerk of
The Board of Supervisors By _____________________________ By _____________________________
Deputy Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM: MARY C. WICKHAM County Counsel
By ____________________________ By _____________________________ Christina Angeles, Principal Deputy Hema Patel, City Attorney
F\Planning|Vernon\Annexation Agreement Draft
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City Council Agenda Item Report
Agenda Item No. COV-446-2019
Submitted by: Michael Earl
Submitting Department: Human Resources
Meeting Date: October 1, 2019
SUBJECT
A Resolution of the City Council of the City of Vernon Approving a Side Letter of Agreement by and between the City
of Vernon and the Vernon Fire Management Association
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act
(CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the
environment and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the City of Vernon and the
Vernon Fire Management Association
Background:
The existing memoranda of understanding (MOU's) between the City of Vernon and the City's six bargaining groups
expired June 30, 2019. Pursuant to City Council direction and authority, negotiations with all six bargaining groups
began in March 2019. Labor negotiations with the Vernon Professional Firefighters Association, representing sworn fire
employees in the current classifications of Fire Battalion Chief initially began with the goal of negotiating a successor
MOU while also evaluating options for outsourcing fire protection services in the City to another agency. On August 6,
2019, the City Council adopted a resolution approving and authorizing an agreement with the Fire Protection District of
Los Angeles County for the provision of fire protection, paramedic, and incidental services in the City of Vernon.
Following approval of the agreement with Los Angeles County, the focus of negotiations with VFMA turned to the
impact and effects on represented employees upon transition to Los Angeles County. On September 24, 2019, the
parties reached a tentative agreement on the terms of the proposed Side Letter of Agreement.
Based on the direction and authority provided by the City Council, it is recommended that City Council approve a Side
Letter of Agreement with VFMA that reflects the following key provisions:
•Extending the terms of the previous MOU until the commencement of services by Los Angeles County, or
through August 1, 2020, or until such time as a determination is made that the transition of service to Los Angeles
County will not proceed;
•Amending Article Five, Section 1 (C) regarding vacancies to be filled providing for the backfill of Battalion
Chief vacancies at the discretion of the Fire Chief;
•Providing retiree medical benefits to those VFMA represented employees who transfer to Los Angeles County
and who have a minimum of twenty (20) years of service with the City of Vernon as of the date of transition. The
amount paid by the City for retiree medical benefits for transferring employees shall be offset by the amount of any
benefit the retiree qualifies for through Los Angeles County; and,
•Stipulations as to the employees, ranks, salaries, and city service dates of transferring employees; the amount of
vacation and sick leave to be transferred for each employee to Los Angeles County, and provisions in the event an
employee is determined to be ineligible for transfer.
•All other terms of the prior MOU would remain in effect.
Fiscal Impact:
The fiscal impact of approving the Side Letter of Agreement is savings achieved through not filling an anticipated
vacancy for the remainder of the fiscal year and through a reduction in overtime by limiting the back-fill to staff the
vacancy. A conservative estimate of the savings resulting from these changes is approximately $372,123 for the
remainder of the 2019/2020 fiscal year. Staff will provide periodic updates regarding the resulting savings.
ATTACHMENTS
1. Resolution - VFMA Side Letter Agreement
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
SIDE LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AND THE VERNON FIRE MANAGEMENT ASSOCIATION
WHEREAS, the Vernon Fire Management Association (“VFMA”), has
been recognized as an employee organization pursuant to the City of
Vernon Employer-Employee Relations Resolution (Resolution No. 4027); and
WHEREAS, on July 12, 2016, the City Council of the City of
Vernon adopted Resolution No. 2016-37 approving a Memorandum of
Understanding (“MOU”), as amended on October 24, 2017, by Resolution No.
2017-55, setting forth certain terms and conditions for employment of
City of Vernon employees in classifications represented by the VFMA,
for the period of July 1, 2016 through June 30, 2019; and
WHEREAS, following the August 6, 2019, decision by the City
Council of the City of Vernon to contract with the Fire Protection
District of Los Angeles County (the “District”) for firefighting
services, the City and the VFMA began negotiating the impacts and
effects of the City’s decision to contract firefighting services and
transition thereto; and
WHEREAS, representative members of the VFMA and the City have
agreed to execute a Side Letter of Agreement with the following key
provisions: (i) extending the terms of the MOU until the commencement
of services by the District, or through August 1, 2020, or until such
time as a determination is made that the transition of service to the
District will not proceed; (ii) amending Article Five, Section 1(C)
regarding vacancies to be filled providing for the backfill of
Battalion Chief vacancies at the discretion of the Fire Chief; (iii)
providing retiree medical benefits to those VFMA represented employees
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who transfer to the District and who have a minimum of twenty (20)
years of service with the City of Vernon as of the date of transition,
offset by the amount of any retiree medical benefits earned through
District service; and (iv) stipulating as to the employees, ranks,
salaries, and City service dates of transferring employees; the amount
of vacation and sick leave to be transferred for each employee to the
District, and provisions in the event an employee is determined to be
ineligible for transfer.
WHEREAS, all other terms of the previous MOU would remain in
effect; and
WHEREAS, the City Council of the City of Vernon desires to
approve the Side Letter of Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
(CEQA) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment and
therefore does not constitute a “project” as defined by CEQA
Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
approves and authorizes the execution of the Side Letter of Agreement
(the “Agreement”) between the City of Vernon and the Vernon Fire
Management Association, in substantially the same form as attached
hereto as Exhibit A.
SECTION 4: The City Council of the City of Vernon hereby
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instructs the City Administrator, or his designee, to take whatever
action is deemed necessary or desirable for the purpose of implementing
and carrying out the purposes of this Resolution and the transactions
herein approved or authorized, including but not limited to, any
nonsubstantive changes to the Agreement attached herein.
SECTION 5: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk’s designee,
to send a fully executed Agreement to Todd Painton, President of the
Vernon Fire Management Association.
SECTION 6: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this resolution,
and the Interim City Clerk, of the City of Vernon shall cause this
resolution and the Interim City Clerk’s certification to be entered in
the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 1st day of October, 2019.
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
Deborah Harrington,
Interim City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Deborah Harrington, Interim City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
, was duly passed, approved and adopted by the City Council of
the City of Vernon at a regular meeting of the City Council duly held
on Tuesday, October 1, 2019, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of October, 2019, at Vernon, California.
Deborah Harrington,
Interim City Clerk
(SEAL)
EXHIBIT A
SIDE LETTER OF AGREEMENT
City of Vernon and
Vernon Fire Management Association
This Side Letter of Agreement (“Agreement”) is entered by and between the City of Vernon
("City") and the Vernon Fire Management Association (“VFMA”) with respect to the following:
WHEREAS, VFMA is the recognized employee organization for employees employed by the City’s
Fire Department in the classifications of Assistant Fire Chief, Fire Battalion Chief, Administrative Fire
Battalion Chief, and Fire Marshal; and
WHEREAS, VFMA and the City have been actively engaged in negotiation for a successor
Memorandum of Understanding ("MOU") to the one that expired June 30, 2019; and
WHEREAS, the City’s elected Council voted to contract for firefighting and related services with
the Consolidated Fire District of the County of Los Angeles (“the District”); and
WHEREAS, following the vote of the City’s Council to contract for firefighting services, the City
and VFMA ceased negotiating a successor MOU and have been negotiating the impacts and effect of the
City’s decision to contract for firefighting services; and
WHEREAS, the City and VFMA have reached an understanding with respect to the rights and
entitlements of its members should the City enter into a contract for firefighting and related services
with the District and wish to memorialize that agreement herein.
NOW THEREFORE, the City and VFMA agree to amend their MOU as follows:
1. Term of Agreement and MOU: The term of the MOU shall be extended until the earlier of either
(1) the commencement date of service by the District, in which case no further MOU will be
necessary; or (2) until such time as it is reasonably determined that contracting for firefighting
service with LA County will not proceed, in which case the provisions of this side letter shall be
null and void and the parties shall reconvene negotiations for a successor MOU; or (3) August 1,
2020, in which case the parties shall either mutually agree to further extend this side letter
agreement and the MOU or, if no such agreement is reached to extend the side letter agreement
and the MOU, the provisions of this side letter shall be null and void and the parties shall
reconvene negotiations for a successor MOU.
Any VFMA represented employee who chooses to retire prior to the commencement date of service
by the District shall be entitled to the payoffs and other benefits to which they are entitled under
the July 1, 2016 through June 30, 2019 MOU, except as specifically amended by this side letter.
2. Retiree Medical and Dental: For those VFMA represented employees who transfer to the District
with twenty (20) or more years of continuous service with the City of Vernon Fire Department as of
the date of transfer (a list of qualifying employees is attached hereto as Exhibit “A”), the following
shall apply:
a. If the employee separates from the District after age 50 without becoming entitled to a
retiree medical contribution in the County’s retiree medical health plan, the City shall
pay that former employee a retiree medical/dental benefit reimbursement allowance in
an amount equal to the actual cost of medical and dental insurance for the employee
and his/her spouse, not to exceed $1,100 per month. The reimbursements shall occur
quarterly and the employee shall present, quarterly, proof of medical and/or dental
insurance coverage and premiums. For purposes of this transitional benefit, qualifying
employees (as listed on Exhibit “A”) shall have a vested right to the City retiree medical
benefit as set forth herein upon transition to employment with the District.
b. If the employee separates from the District and qualifies for a District/County retiree
medical contribution, the City’s payment of a medical/dental insurance benefit for the
employee and his/her spouse of up to $1,100 per month will be offset by the amount of
benefit the employee is eligible to receive from the District/County. For example, if the
cost of the medical and dental insurance premiums for the employee and spouse cost
$1050/month, and the employee qualifies for a County/District contribution of
$400/month, the City’s reimbursement shall be $650/month ($400+$650=$1050).
c. Upon reaching the age of sixty-five (65), the employee and/or eligible spouse shall apply
for Medicare coverage. The City shall pay up to 100% of the cost of a Medicare
supplemental medical and dental insurance plan not to exceed $1,100 per month.
Reimbursement does not include the cost of Medicare premiums and/or copays, but
rather a Medicare supplement medical and dental insurance plan. Any amount provided
to the employee shall be offset by the amount the employee is eligible to receive from
the District/County.
3. Overtime: Article Five, Section 1 (C) of the MOU is amended to read as follows:
C. Vacancies To Be Filled
Any vacancy, whether permanent or as a result of any type of leave, in the Battalion
Chief rank may be backfilled at the discretion of the Fire Chief.
4. Personnel, Ranks, and Salaries: By no later than October 31, 2019, the parties shall reach
agreement on the names, City Rank, Transfer Rank, City Seniority Date, and City Salary information
contained in Schedule 7 of the agreement between the City and the District, which may be amended
by the parties due only to the separation of an employee(s) prior to transition. The determination
of which ranks of VFMA members transfer to the District is determined using time in rank (or a higher
rank). For example, the last promoted Captain will be the first bumped down to a classification
previously held by that Captain.
5. Transfer of Vacation And Sick Leave Hours: By November 30, 2019, VFMA members who desire to
transfer to the District shall designate the number of available, accrued vacation and sick leave hours
to be transferred, up to 240 hours of vacation leave and 240 hours of sick leave. Any employee failing
to make a designation, will be deemed to have designated the maximum number of available vacation
and sick leave hours to be transferred.
6. Payout of Remaining Sick Leave and Vacation Leave Hours: Any accrued vacation leave not being
transferred to the District shall be paid to employees at their regular hourly rate at the time of
separation. Any remaining sick leave hours not being transferred to the District shall be forfeited;
provided, however, that those employees with 20 years or more of continuous service on the date
that firefighting and related services are transferred to the District shall be compensated for all
unused sick leave at the time of separation at 50% of the employee’s then current regular hourly rate
of pay, pursuant to Article Ten, Section 11(B) of the MOU.
7. Employees Deemed Ineligible for Transfer: Any VFMA represented employee deemed ineligible to
transfer by the District will be separated from City effective the date of commencement of service
by the District, and the employee would be entitled to any payoffs or other benefits to which they
are entitled under the MOU or pursuant to law. The City agrees that it will certify as qualified for
industrial disability retirement any member of VFMA who is rejected from employment by the District
due to a legitimate industrial injury or other industrial medical condition, and who meets applicable
CalPERS criteria for Industrial Disability Retirement, upon submission of the required paperwork
(DWC-1, etc.). The parties agree that if a disability retirement is not granted, the City is under no
obligation to reinstate the employee to employment with the City as the employee’s position has
ceased to exist. Any VFMA member who is on leave pursuant to Labor Code section 4850 on the date
of transition and who is not being immediately offered a position by the District will continue to
receive their Section 4850 payments for the duration of their statutory entitlement (up to one year)
under the law. However, such individuals will not be considered employees of the City beyond the
date of transition. VFMA employees who are off on a non-industrial injury or illness leave or who
have exhausted their Labor Code 4850 benefits on the date of transition will be laid off from the City
as of the date of transition, and shall be paid for their accrued leaves and other benefits per the
terms of the MOU.
8. Terms of Agreement For Services Between The District and City Incorporated Herein: The parties
acknowledge that the Agreement for Services between the City and the District (attached hereto as
Exhibit “C”) contains terms and provisions that directly impact the determination of who and under
what terms employees shall transition to the District and the wages, hours and other terms and
conditions of employment of those transitioning employees. To that end, the terms of the Agreement
for Services between the City and The District are hereby incorporated by reference as though set
forth in full and shall not change in any manner that materially alters the determination of who and
under what conditions an employee transitions to the District and the wages, hours and other terms
and conditions of employment of VFMA members that transition.
[Signatures next page]
FOR THE CITY OF VERNON
Carlos R. Fandino, Jr., City Administrator Date
ATTEST: APPROVED AS TO FORM:
Deborah Harrington, Zaynah Moussa,
Interim City Clerk Senior Deputy City Attorney
VERNON FIRE MANAGEMENT ASSOCIATION
Todd Painton, President Date
Todd Schoenig, Vice President Date
Craig Peltier, Secretary Date
APPROVED AND ADOPTED BY CITY COUNCIL ON ____________________ PER RESOLUTION
NO._________________
Exhibit A
Employee Full Name Position Title Orig hire
date
Years of
service
Employee Signature
PELTIER, CRAIG D FIRE BATTALION CHIEF 10/24/1988 30.8
SCHOENIG, TODD R FIRE BATTALION CHIEF 1/7/1991 28.6
PAINTON, TODD S FIRE BATTALION CHIEF 11/2/1992 26.8
VFMA As of 9-24-2019
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AGREEMENT FOR SERVICES BY AND BETWEEN THE
CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
AND THE CITY OF VERNON
THIS AGREEMENT is made and entered into this day of , , by
and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
"CITY."
W I T N E S S E T H
WHEREAS, the CITY has decided to contract with FIRE DISTRICT for fire protection,
hazardous materials, emergency medical, and all related services as authorized by California
Government Code Section 54981, and the FIRE DISTRICT is authorized to provide such
services pursuant to California Health and Safety Code Section 13800, et. seq;
WHEREAS, it is the desire of the CITY to receive regional fire protection services from
the FIRE DISTRICT due to the benefits afforded by regional service delivery; and
WHEREAS, it is the desire of the parties hereto to address, by this Agreement, all
matters which are related to a contract for services to be provided to the CITY by the FIRE
DISTRICT.
SECTION I. AGREEMENT EFFECTIVE DATE AND TERM
(A) The effective date of this Agreement shall be the date of approval by the Board of
Supervisors of the County of Los Angeles as the governing body of the FIRE DISTRICT, which
is _________________________, and this Agreement shall continue in effect until such time
as this Agreement is terminated or otherwise renegotiated.
(B) The provision of services by the FIRE DISTRICT to the CITY shall commence on
the date stated in Schedule 1 established by the FIRE CHIEF of the FIRE DISTRICT,
hereinafter referred to as "commencement date of services".
(C) The date of annexation of the CITY to the FIRE DISTRICT shall be the date of
recordation of annexation documents which shall be on or near the commencement date of
services.
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(D) This Agreement shall remain in effect for a minimum of ten (10) years from the
commencement date of services (“Initial Ten-Year Term”). Subsequent to this Initial Ten-Year
Term, this Agreement shall be automatically renewed for one year periods. Either party may
terminate this Agreement any time after the expiration of the Initial Ten-Year Term upon one
year’s written notice as provided in Subsection (E) of this Section I, subject to the terms and
conditions of this Agreement.
(E) Subsequent to the ninth (9) year of the Initial Ten-Year Term, the FIRE DISTRICT
or the CITY may terminate this Agreement by giving at least one year's written notice to the
other for termination of this Agreement and the CITY’s detachment from the FIRE DISTRICT in
accordance with this Section I. Notice shall be sent to the addresses listed in Section III,
Subsection (I), herein, or as subsequently changed by either party in writing.
(F) Should either party give written notice of its intent to terminate this Agreement, that
party shall initiate detachment proceedings through the Local Agency Formation Commission
(LAFCO). The party who terminates this Agreement, including any subsequent amendments,
shall bear the cost of all fees associated with detachment of the CITY from the FIRE
DISTRICT, unless CITY becomes delinquent or defaults in its Annual Fee payment to the FIRE
DISTRICT for FIRE DISTRICT services pursuant to Section III, Subsection (O), in which
instance CITY shall bear the costs. Such fees shall be defined as LAFCO fees, the State
Board of Equalization fees, and any similar fees of this nature but shall not include any Board
of Supervisors’ or any CITY administrative fees or attorneys’ fees.
(G) A review of the Agreement terms may be initiated at any time by either party, upon
five (5) days written notice to the other. Any modifications made to this Agreement shall be
upon written consent of both parties. The parties agree to negotiate in good faith and deal
fairly with respect to performance under this Agreement and with respect to any proposed
modifications to this Agreement.
SECTION II. SERVICES
(A) Services to be provided by the FIRE DISTRICT to the CITY shall include fire
protection, hazardous materials services, emergency medical services which include
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paramedic services, fire code and related code enforcement, fire cause and arson
investigation, plus all FIRE DISTRICT support services including, but not limited to,
supervision, dispatching, training, equipment maintenance, supplies, and procurement,
collectively referred to as "Services." The CITY will not be charged for on-duty personnel
reassigned from fire stations outside of the CITY to staff events in the CITY. The FIRE
DISTRICT’s cost for Fire Safety Officers (FSOs) or augmented staffing assigned to special
events held in the CITY will be charged to the CITY for CITY-sponsored events or to non-CITY
entities, whichever is the appropriate organization, as the cost for such augmented services is
not included in the CITY’s Annual Fee.
(B) The power and authority relating to the provision of Services, the standards of
performance, the discipline of personnel, and other matters related to the performance of such
Services and control of personnel so employed by the FIRE DISTRICT shall be within the sole
discretion of the FIRE DISTRICT.
(C) The engine companies assigned to the CITY Fire Stations as listed on Schedule 3
attached hereto shall carry automatic external defibrillators, and all firefighting personnel shall
be certified as Emergency Medical Technician-1. The minimum daily staffing level in the CITY
as indicated on Schedule 3 herein is as follows: one engine company staffed with three
personnel (one fire captain, one fire fighter specialist and one fire fighter); one engine company
and one truck company each staffed with four personnel, (one fire captain, one fire fighter
specialist and two fire fighters); and one paramedic squad staffed with two fire fighter
paramedics, for a total operations staffing of thirteen uniformed personnel on duty daily in the
CITY. This staffing level may be modified by mutual agreement of the CITY COUNCIL and
FIRE CHIEF of the FIRE DISTRICT pursuant to Section XI.
(D) All code enforcement, plan check approval, and other fire prevention activities shall
be in accordance with the County of Los Angeles Fire Code and FIRE DISTRICT ordinances,
regulations, standards, policies and procedures, except as may be amended pursuant to
Section X herein.
(E) Transportation of a patient to a hospital in a medical emergency is not provided by
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the FIRE DISTRICT. Emergency medical transportation is provided under a County of
Los Angeles contractual arrangement with a private ambulance company licensed to operate
within Los Angeles County. If the CITY opts to continue to provide medical transportation in
the CITY during the term of this Agreement, the CITY and FIRE DISTRICT will enter into a
Memorandum of Understanding which will outline the CITY’s responsibilities in the
administration of its ambulance program, including the location of the housing of ambulance
program’s personnel and equipment.
(F) The FIRE DISTRICT will participate in and support community emergency
preparedness, education, training, and exercises at the reasonable request of and at no
additional cost to the CITY. The CITY shall retain responsibility for the CITY's internal
emergency management and related programs.
(G) Without cost to the FIRE DISTRICT, the CITY shall, within the legal boundaries of
the CITY, retain responsibility for providing a water system including fire hydrants capable of
supplying adequate water fire flow to the FIRE DISTRICT. The CITY shall ensure that the
CITY’s water purveyors provide adequate water and hydrants for fire protection purposes
within the CITY without cost to the FIRE DISTRICT.
(H) The FIRE DISTRICT shall annually inspect all fire hydrants within the CITY to
ensure that fire hydrants are mechanically operable and capable of delivering water. The FIRE
DISTRICT shall notify the CITY’s water purveyors, in writing, of any maintenance requirements
as soon as possible after such inspections and at any other times the FIRE DISTRICT
becomes aware of maintenance or repair requirements. The FIRE DISTRICT shall not be
liable to pay any CITY water purveyor for hydrant installation, use, repair, maintenance, or
rental fees or any other related costs or expenses except if damage results from the FIRE
DISTRICT’S negligent use of said fire hydrants.
(I) The transference of applicable 9-1-1 calls to the FIRE DISTRICT shall be done
immediately upon receipt by the CITY's Public Safety Answering Point (PSAP) and shall be
performed without cost to the FIRE DISTRICT. The CITY shall be responsible for all costs
associated with connecting ring-down circuits from its PSAP to the FIRE DISTRICT’s circuit.
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(J) The FIRE DISTRICT shall provide to the CITY quarterly and annual statistical
response information reports. The criteria utilized in the preparation of such reports shall be
determined by the CITY ADMINISTRATOR and the FIRE DISTRICT's jurisdictional Assistant
Fire Chief.
(K) Nothing in this Agreement shall preclude the future expansion or relocation of the
CITY’S Fire Stations referenced on Schedule 3 herein if such action is mutually agreed upon in
writing by both the CITY and the FIRE DISTRICT’s Fire Chief.
(L) Any agreed-upon adjustments in staffing pursuant to Section XI, Subsection (B)
herein may cause adjustments in the determination of the Annual Fee, as specified in
Schedule 2 attached hereto and made a part hereof.
SECTION III. ANNUAL FEE FOR SERVICES
(A) The CITY shall pay an Annual Fee for FIRE DISTRICT Services, hereinafter
referred to as "Annual Fee." As provided for in the California Health and Safety Code Section
13878, the FIRE DISTRICT shall be paid monthly, in advance, from funds of the CITY for the
performance of the services referred to in Section II, hereof. The Annual Fee shall be
determined by the method specified in Schedule 2, attached hereto and made a part hereof.
The CITY shall pay the FIRE DISTRICT one-twelfth (1/12) of the estimated or actual Annual
Fee monthly, in advance, on or before the first day of each month. The one-year period for
payment of the Annual Fee is defined as July 1 through June 30, herein referred to as "Fiscal
Year."
(B) At least ninety (90) days prior to the commencement of each Fiscal Year, the FIRE
DISTRICT shall submit a preliminary estimate of the Annual Fee (“Preliminary Annual Fee”) for
providing Services to the CITY for the ensuing fiscal year. The Preliminary Annual Fee shall
include estimated costs of FIRE DISTRICT salary and employee benefits and overhead, and
shall be used for billing purposes until actual cost information is available.
(C) As soon as actual cost information is available, the FIRE DISTRICT shall provide
the CITY a statement of the actual Annual Fee for providing Services during the current fiscal
year. If the Annual Fee is less than the Preliminary Annual Fee, the FIRE DISTRICT shall
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credit the CITY for the difference, which amount shall be deducted from the first monthly
invoice and, if applicable, the following monthly invoices subsequent to the statement of the
Annual Fee. If the Annual Fee is greater than the Preliminary Annual Fee, the additional
amount due the FIRE DISTRICT will be paid by the CITY during the subsequent fiscal year as
follows: One-twelfth (1/12) of such additional Annual Fee amount due to the FIRE DISTRICT
shall be added and paid in each of the CITY's subsequent twelve (12) monthly payments.
(D) A limitation shall be placed on increases in the amount of Annual Fee to be paid by
the CITY each year, hereinafter referred to as "Annual Fee Limitation." For purposes of
calculation of the Annual Fee Limitation, the Annual Fee shall not include any conversion
costs, credits, or rebates of any kind. The Annual Fee Limitation shall be subject to annual
changes after the initial five-year period of this Agreement commencing with the
commencement date of services (“Initial Five-Year Period”) as described below. During the
Initial Five-Year Period, the Annual Fee Limitation shall not exceed four percent (4%) per
Fiscal Year. At the conclusion of the Initial Five-Year Period, the FIRE DISTRICT will meet
with the CITY to discuss cost trends and increases that will impact the CITY’s Annual Fee.
During the sixth year of this Agreement, the Annual Fee Limitation shall be the average of the
immediately preceding four years’ percentage increases in the Annual Fee plus one percent
(1%). During the seventh year of this Agreement and each subsequent Fiscal Year, the
Annual Fee Limitation shall be the average of the immediately preceding five years'
percentage increases in the Annual Fee plus one percent (1%).
(E) In any year where the CITY's Annual Fee, as specified in Section III, Subsection (C)
hereinabove, exceeds the preceding Fiscal Year's Annual Fee plus the applicable Annual Fee
Limitation, hereinafter referred to as "Annual Fee Limitation Excess," payment of the Annual
Fee Limitation Excess shall be deferred to a subsequent future Fiscal Year(s) where the
increase in the Annual Fee for that Fiscal Year over the preceding Fiscal Year is less than the
Annual Fee Limitation. The Annual Fee Limitation Excess will be paid by the CITY in any
subsequent Fiscal Year(s) to the extent the Annual Fee increase in that Fiscal Year is less
than the Annual Fee Limitation for that Fiscal Year. One-twelfth (1/12) of such Annual Fee
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Limitation Excess shall be added and paid in each of the CITY's twelve (12) monthly payments
for the subsequent Fiscal Year(s).
In the event the CITY detaches from the FIRE DISTRICT, any unpaid Annual Fee
Limitation Excess together with any outstanding Annual Fee payments due by the CITY as of
the effective date of detachment shall be due and payable to the FIRE DISTRICT no later than
the effective date of detachment. Should a credit be due the CITY from the FIRE DISTRICT, a
refund shall be paid to the CITY no later than the effective date of detachment.
(F) In addition to the Annual Fee, conversion costs as specified in Schedule 4 attached
hereto and made a part hereof shall be charged to the CITY and shall be paid to the FIRE
DISTRICT by the CITY in thirty-six (36) equal monthly payments. This amount shall be added
to each monthly invoice for the Annual Fee commencing with the first month’s Annual Fee
invoice. Upon the final determination of the actual conversion costs as approved by the CITY
ADMINISTRATOR and the FIRE CHIEF of the FIRE DISTRICT, the CITY’s conversion cost
balance will be adjusted as will all subsequent monthly invoices for the Annual Fee to reflect
the actual conversion costs.
(G) The CITY shall pay all annexation processing fees by check directly to and upon
request by the FIRE DISTRICT. Such fees are anticipated to be:
State of California Board of Equalization $ 300.00
County of Los Angeles Local Agency Formation Commission $ 8,500.00 (H) Fire protection, hazardous materials, emergency medical, and all related services
as set forth in Section II, herein, shall not be performed by the FIRE DISTRICT hereunder
unless the CITY shall:
1. Have available funds previously appropriated to cover the Annual Fee; and
2. Have paid in advance, when due to the FIRE DISTRICT, the monthly
payments or the Annual Fee from the previously appropriated funds.
(I) The FIRE DISTRICT shall invoice the CITY at least thirty (30) days in advance of any
scheduled monthly payment. Payment of all invoices under this Agreement shall be due and
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payable thirty (30) days from the date of invoice (hereinafter referred to as “due date”).
Invoices and general notices shall be sent to the CITY at:
City of Vernon
4305 Santa Fe Avenue Vernon, CA 90058 Attention: Carlos Fandino, City Administrator
Payments shall be sent to the FIRE DISTRICT at:
Los Angeles County Fire Department P. O. Box 54740 Los Angeles, CA 90054-0740
General notices shall be sent to the FIRE DISTRICT at:
Fire Chief Daryl L. Osby Los Angeles County Fire Department 1320 North Eastern Avenue Los Angeles, CA 90063-3294
Either party shall notify the other, in writing, of an address change.
(J) If the commencement date of services is in the middle of any month, the pro rata
share for that month and full payment for the following month shall be paid in advance. The
pro rata monthly share shall be calculated as follows:
Divide the Annual Fee by 365 days (daily rate) and multiply
the daily rate by the number of days remaining in the month
as of the commencement date of services.
(K) Interest shall be added to any payment invoiced by the FIRE DISTRICT and that is
received by the FIRE DISTRICT more than fifteen (15) calendar days after the due date (late
payment). The interest rate on any late payment shall be established as the prevailing prime
lending rate for Bank of America, or any successor financial institution, as of the first day
payment is late. The period for computing this interest shall commence the day following the
payment due date and end the date of receipt of payment by the FIRE DISTRICT.
The interest payment shall be computed as follows:
No. of Days Late X Prime Lending Rate X $ Amount of = Late Payment Interest Charge 365 Days Payment
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(L) The Annual Fee in this Agreement is based upon current CITY boundaries and
service requirements. During the term of this Agreement, should the CITY annex any area
from which the FIRE DISTRICT does not receive property taxes (such as from a non-FIRE
DISTRICT-served city), staffing levels shall be adjusted to adequately serve the annexed area
and the CITY’s Annual Fee shall be adjusted accordingly as determined by the FIRE
DISTRICT and reviewed by the CITY.
(M) All revenues generated from fees established or implemented by the FIRE
DISTRICT, such as fire prevention fees, shall be FIRE DISTRICT revenues with the exception
of any applicable paramedic on-board/advanced life support (ALS) fees which will be passed
through to the CITY by the FIRE DISTRICT via credits on the CITY’s monthly invoices. Any
revenue generated by fees that the CITY charges as the administering agency for the CITY’s
Hazardous Materials Release Response Plan and Inventory program and through a CITY-
operated emergency medical transportation program in arrangement with a private ambulance
firm would remain CITY revenues. Fees of any nature collected by CITY on behalf of the FIRE
DISTRICT shall be passed-through to the FIRE DISTRICT by the CITY as FIRE DISTRICT
revenues. The CITY shall be authorized to retain a five percent (5%) administrative charge for
any fees collected by the CITY on behalf of the FIRE DISTRICT. Any fees charged and
collected by the CITY subsequent to the commencement date of services shall remain as
revenues of the CITY provided that such fees are not identified as fees for FIRE DISTRICT
services. The FIRE DISTRICT shall be authorized to retain a five percent (5%) administrative
charge for any fees collected by the FIRE DISTRICT on behalf of the CITY. Excluding any
State, Federal, or judicially mandated programs or fees, any fees established by the FIRE
DISTRICT to be imposed in the CITY after the commencement date of services shall require
the prior approval of the City Council. Neither the FIRE DISTRICT nor the CITY shall be
legally obligated to collect fees on behalf of the other party.
In the event that an incident occurs within the CITY while this Agreement is in effect
during which the FIRE DISTRICT may be required to deploy a substantial number of FIRE
DISTRICT apparatus and personnel to such incident as determined by the FIRE DISTRICT, to
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the extent authorized by law, the FIRE DISTRICT reserves the right to pursue cost recovery
within its sole discretion against the party that caused the incident but not against the CITY.
Costs recovered by the FIRE DISTRICT for CITY-paid resources (as detailed in Schedule 2
herein) deployed on such an incident within the CITY, less the cost of the FIRE DISTRICT’s
recovery efforts, shall be credited to the CITY.
In the event the CITY were to pursue cost recovery for FIRE DISTRICT resources
deployed to an incident within the CITY to which the FIRE DISTRICT deploys a substantial
number of apparatus and personnel, to the extent authorized by law, the CITY shall promptly
pay to the FIRE DISTRICT all such FIRE DISTRICT costs recovered by the CITY less the cost
of the CITY's recovery efforts. Costs for FIRE DISTRICT resources paid for by the CITY
through this Agreement as detailed on Schedule 2 herein and deployed to such an incident
shall not be recoverable by the FIRE DISTRICT from the CITY. Neither the FIRE DISTRICT
nor the CITY shall be legally obligated to seek cost recovery on behalf of the other party.
(N) In the event that a billing/payment dispute arises between the FIRE DISTRICT and
the CITY, the parties will negotiate in good faith to resolve the dispute and the following
procedures will be taken to resolve the dispute:
(1) The dispute will be specified, in writing, and presented to the FIRE DISTRICT’s
Chief Deputy of Business Operations if a CITY dispute, or to the CITY ADMINISTRATOR if a
FIRE DISTRICT dispute, within thirty (30) days of the receipt of a disputed invoice or disputed
payment. The CITY shall pay in full any disputed invoice "under protest."
(2) The FIRE DISTRICT and the CITY shall meet and confer in good faith to
expeditiously resolve the dispute. If the FIRE DISTRICT and the CITY cannot fully resolve the
dispute within ninety (90) days of receipt of written notification of this dispute (impasse), the
impasse will be sent to an independent arbitrator for resolution. Said arbitrator shall be
selected jointly by the CITY and the FIRE DISTRICT within forty-five (45) days of impasse and
shall be paid for equally by the CITY and the FIRE DISTRICT. If the FIRE DISTRICT and the
CITY cannot agree on an arbitrator, each party shall, at its own expense, retain an arbitrator
within thirty (30) days after the jointly selected arbitrator should have been selected. These
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two arbitrators will, within thirty (30) days of their retention, mutually select a third arbitrator.
The mutually agreed-upon arbitrator will resolve the matter within thirty (30) days after his/her
selection. The FIRE DISTRICT and the CITY shall share equally the cost of the third
arbitrator. The arbitrator's resolution of the impasse shall be final and binding.
(3) If the FIRE DISTRICT prevails in arbitration, all money owed and not paid to
the FIRE DISTRICT will be forwarded to the mailing address identified in Section III,
Subsection (I), herein, within thirty (30) calendar days from the date of the issuance of the
arbitrator’s decision. In addition, the CITY will be assessed and pay the interest payment
amount for a late payment as calculated in Section III, Subsection (K) of this Agreement.
(4) If the CITY prevails in arbitration and has paid the FIRE DISTRICT the
disputed amount, a refund to the CITY will be forwarded to the mailing address identified in
Section III, Subsection (I), herein, within thirty (30) calendar days from the date of the issuance
of the arbitrator’s decision. In addition, the FIRE DISTRICT will pay to the CITY an interest
payment, as calculated for late payments in Section III, Subsection (K) of this Agreement.
(5) Each party is required to pay its own legal fees associated with such arbitration
and is not entitled to recovery of those fees from the other party.
(O) CITY understands and agrees that in the event the CITY becomes delinquent or
defaults in its Annual Fee payment to the FIRE DISTRICT for FIRE DISTRICT service, the
County Auditor-Controller is authorized, at the direction of FIRE DISTRICT, to withhold CITY’s
unencumbered annual property tax revenue in an amount equal to the outstanding payment for
FIRE DISTRICT Service and credit the withheld amounts to the FIRE DISTRICT's revenue
account. FIRE DISTRICT shall comply with the procedures in County Fiscal Manual section
10.2.12, "Procedures for Collection of Accounts Receivable for Services Performed for Cities
and Special Districts" for collecting CITY's delinquent or defaulted Annual Fee payments.
Such withholding by the Auditor-Controller shall continue until such time as CITY resumes
payment to the FIRE DISTRICT directly and all delinquent or defaulted Annual Fee payments
have been recovered.
(P) The FIRE DISTRICT shall credit to the CITY's Annual Fee billing the cost expended
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by the CITY to fulfill the requirements of Section VII, Subsection (C), paragraph (12), Health
Insurance, herein, in the invoice subsequent to the FIRE DISTRICT's receipt of cost
documentation. The CITY shall present documentation satisfactory to the FIRE DISTRICT of
the amount expended prior to credit being made.
(Q) Vacation and sick benefit days, as provided for in Section VII, Subsection (C),
paragraphs (6) and (7) herein and as detailed on Schedules 8, 9, 11, and 12 attached hereto
and made a part hereof, shall be charged to the CITY and shall be paid in thirty-six (36) equal
monthly payments which shall be a separate and distinct charge added to the monthly invoice
for the Annual Fee commencing with the first month's Annual Fee invoice or as soon as
practicable after the finalization of these Schedules. Such charges will be excluded from the
Annual Fee Limitation calculation.
SECTION IV. EQUIPMENT, FURNITURE, FURNISHINGS, AND EXPENDABLE
EQUIPMENT/FIRE APPARATUS AND EQUIPMENT
(A) On the commencement date of services, the CITY shall transfer to the FIRE
DISTRICT all fire apparatus, vehicles, fire equipment, and fire station furnishings, furniture,
equipment and expendable tools incidental to fire station operations, as inventoried and
identified by the FIRE DISTRICT in writing, and listed in Schedules 5 and 6 attached hereto.
Items not listed in Schedules 5 and 6, shall not be transferred to the FIRE DISTRICT and will
remain with the CITY.
(B) All right, title, and interest in said CITY apparatus and vehicles shall be conveyed to
FIRE DISTRICT free and clear of any encumbrances. The CITY shall be responsible for any
and all outstanding loans or liens against said apparatus and vehicles existing as of the date of
conveyance. All right, title and interest of any apparatus for which the CITY is currently leasing
shall be conveyed to the District FIRE DISTRICT free and clear of any encumbrances upon the
termination of the lease(s). If the CITY does not avail itself of the ability to purchase, and thus
does not retain ownership of, the vehicle(s) at the termination of the lease(s), the CITY shall be
responsible for the cost of new replacement apparatus to be placed in service in the CITY.
The replacement cost of the apparatus shall be added to the CITY’s Annual Fee invoices to be
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paid in twelve (12) equal monthly installments.
(C) All fire apparatus, vehicles, and related apparatus/vehicular equipment transferred
to the FIRE DISTRICT by the CITY shall be in good working order. The CITY shall pay for any
fire apparatus and vehicle repairs necessary due to deferred or deficient maintenance. Prior to
the commencement date of services, the FIRE DISTRICT shall inspect all such fire apparatus
and vehicles and identify any repairs required due to deferred or deficient maintenance. The
FIRE DISTRICT shall add the cost for such repairs to the conversion costs and modify
Schedule 4 accordingly.
SECTION V. FIRE STATIONS
(A) Upon the commencement date of services, CITY Fire Stations identified on
Schedule 3 attached hereto and made a part hereof shall be used and occupied by the FIRE
DISTRICT. In the event that during the term of this Agreement the CITY and FIRE DISTRICT
mutually agree to staff a new fire station facility, the staffing levels in Schedule 2 of this
Agreement will be updated as necessary and Schedule 3 will be updated accordingly. All
terms and conditions contained in this Agreement applicable to the lease and maintenance of
CITY fire stations shall apply to the new fire station.
(B) This Agreement constitutes a lease whereby the CITY shall lease to the FIRE
DISTRICT the CITY Fire Stations as identified on Schedule 3 herein for one dollar ($1)
annually per station. Fire Stations 76 and 77 shall be used for the purpose of providing fire
protection and emergency medical and related services as described herein. The FIRE
DISTRICT may utilize CITY Fire Station 78 to house FIRE DISTRICT administrative staff and
reserve fire apparatus. All costs incurred by the FIRE DISTRICT for any modifications and/or
repairs to Fire Station 78 necessary for the purpose of accommodating the above uses shall
be at the FIRE DISTRICT’s expense. The lease of Fire Station 78 may be terminated at the
FIRE DISTRICT’s sole discretion with thirty (30) days written notice.
(C) The CITY represents and warrants that it has performed all environmental cleanup
of hazardous materials at all CITY Fire Station sites identified on Schedule 3 as required by all
applicable Federal, State, and local laws as detailed in Section VIII, Subsection (C) herein.
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The CITY represents and warrants that the CITY has, as federally mandated, at its own
expense, properly removed and replaced, if applicable, all underground fuel tanks and all other
environmental hazards from all CITY Fire Station sites identified on Schedule 3 in accordance
with all applicable Federal, State, and local requirements and standards. The FIRE DISTRICT
assumes no responsibility for any and all contamination or environmental damage, including
personal injury or property damage, or liability of any nature whatsoever arising from said fuel
tanks or their removal. The CITY shall indemnify, defend, and hold harmless the FIRE
DISTRICT from any claims, liabilities, damages, costs, or expenses of any nature whatsoever
related to any fuel tanks, and related ancillary equipment, located at the CITY Fire Station sites
prior to the commencement date of services under this Agreement.
(D) The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT for any
liability, cost, expense, claims, or damages arising from any contamination or environmental
damage, including personal injury or property damage of any kind whatsoever at or adjacent to
the CITY Fire Station sites in any way related to asbestos, if any, at any of the CITY Fire
Station sites, or in any way related to hazardous materials or dangerous conditions caused or
created or contributed to by the CITY prior to the commencement date of services at any of the
CITY Fire Station sites.
(E) The FIRE DISTRICT shall be responsible for utility payments related solely to the
FIRE DISTRICT's use of the CITY Fire Stations. In the event any of the CITY Fire Stations’
utility connections are shared jointly by others, an equitable formula to determine sharing of
utility costs shall be set forth in a Memorandum of Understanding, included herein as Schedule
13, attached hereto and made a part hereof entered into by the CITY and the FIRE DISTRICT
and executed by the CITY ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT,
respectively, prior to the commencement date of services or as soon as practicable thereafter.
(F) The FIRE DISTRICT shall inspect the CITY Fire Stations prior to acceptance and
occupancy. After the FIRE DISTRICT’s acceptance of the CITY Fire Stations, the FIRE
DISTRICT shall be responsible for minor and routine station repairs as described in this
Section.
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(1) The FIRE DISTRICT shall perform all routine, day-to-day maintenance, and
minor repairs (collectively referred to as “routine repairs”) on the CITY Fire Stations leased
from the CITY identified on Schedule 3. The FIRE DISTRICT shall be responsible for routine
repairs not to exceed $60,000 for each of the CITY Fire Stations during the first year after the
commencement date of services of this Agreement (the FIRE DISTRICT’s maximum share);
for the second through fifth years of this Agreement after the commencement date of services,
the FIRE DISTRICT’s maximum share for routine repairs for each of the CITY Fire Stations
shall be as follows:
Year 2 $65,000
Year 3 $70,000
Year 4 $75,000
Year 5 $80,000
(2) The FIRE DISTRICT shall notify the CITY in writing if the total cost for routine
repairs for CITY Fire Stations in any one year is anticipated to exceed the FIRE DISTRICT’s
maximum share for that year in accordance with Subsection (F) herein. If the FIRE DISTRICT
expends less than the FIRE DISTRICT’s maximum share on the CITY Fire Stations in any
year, any amount less than the FIRE DISTRICT’s maximum share for the CITY Fire Stations
shall not be carried forward from year to year. Routine repairs and minor remodeling shall
include but not be limited to the following: repair or replacement of apparatus room doors;
floor replacement; ceiling replacement; incidental plumbing and electrical repairs; heating and
air conditioning repairs; exhaust fan replacement; and minor remodeling such as shower
refurbishment, installation of stainless steel countertops, and additional cabinets for offices
and/or lockers that do not exceed $100,000 per project. All routine repairs or portions thereof
in excess of the FIRE DISTRICT’s maximum annual share for CITY Fire Stations shall be the
responsibility of the CITY. The FIRE DISTRICT may elect to replace or upgrade appliances or
furnishings at any of the CITY Fire Stations at its own expense. The CITY shall not be
responsible for any such upgrades or replacements, and such upgrades and replacements
shall not reduce the FIRE DISTRICT’s maximum share provided above, unless the items being
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replaced are no longer functioning or repairable at a reasonable cost as determined by the
FIRE DISTRICT, in which event such costs incurred by the FIRE DISTRICT shall reduce the
FIRE DISTRICT’s maximum share. Any proposed modifications to the exterior of any of the
CITY’s fire stations shall require advance written approval of the CITY ADMINISTRATOR.
(3) Any non-routine repairs, defined as repairs in excess of $100,000, hereinafter
shall be referred to as "major repairs" and shall be identified, in writing, by the FIRE DISTRICT
and presented to the CITY. Major repairs shall be undertaken by the CITY within twelve (12)
months of the FIRE DISTRICT's notification to the CITY, or other time period as mutually
agreed upon by the FIRE CHIEF of the FIRE DISTRICT and the CITY ADMINISTRATOR,
unless said major repair is deemed an emergency, hereinafter referred to as "emergency
major repair." In the event of a dispute regarding the existence of major repairs, the general
arbitration procedures stated in Section III, Subsection (N) shall be utilized. Emergency major
repairs shall be defined as conditions that if left unrepaired would compromise the health,
welfare, or security of the fire station inhabitants or the public, as reasonably determined by the
FIRE DISTRICT. The FIRE DISTRICT shall commence emergency major repairs immediately
and make reasonable effort to notify the CITY’s designated emergency contact person. The
CITY shall provide the FIRE DISTRICT with the name and telephone number of a designated
contact person for such emergency major repairs, which may occur after-hours. The FIRE
DISTRICT will undertake the emergency major repairs and invoice the CITY for the costs of
such repairs. The CITY shall be invoiced for one-twelfth (1/12) of the cost of such repairs
monthly for a period of twelve (12) months. All invoices for emergency major repairs
undertaken by the FIRE DISTRICT shall be due and payable thirty (30) days from the date of
invoice and shall be subject to the terms contained in Section III, Subsections (K) and (N)
herein.
(4) The FIRE CHIEF of the FIRE DISTRICT may authorize, with the written
approval of the CITY, improvements to any of the CITY Fire Stations for the FIRE DISTRICT’s
benefit at no cost to the CITY. Such improvements shall not be subject to the FIRE
DISTRICT’s maximum share provisions as contained herein, and FIRE DISTRICT’s maximum
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share shall not be reduced by the costs of any such improvements.
(G) Without limiting each party's indemnification of the other and during the term of this
Agreement, each party agrees to maintain the programs of insurance as set forth below. Each
party shall retain the option of satisfying its insurance obligations herein through use of a
program of commercial or self-insurance coverages, or any combination thereof. Each party's
insurance shall be primary to and not contributing with any insurance or self-insurance
programs maintained by the other, and shall be maintained at each party's own expense.
(1) The CITY shall maintain: General Liability insurance (written on ISO policy
form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence and $2
million aggregate; Workers Compensation insurance to meet statutory requirements, and
including Employers' Liability coverage with limits of not less than $1 million each; Professional
Liability covering liability arising from any error, omission, negligent or wrongful act of the CITY
with limits of not less than $1 million per occurrence and $2 million aggregate; and Property
Coverage providing Special form ("all-risk") coverage in an amount equivalent to the full
replacement value of the CITY Fire Stations and applying to CITY- owned and leased real
property. The CITY agrees to name the FIRE DISTRICT as an additional insured on its
insurance policies.
(2) The FIRE DISTRICT shall maintain: General Liability insurance (written on ISO
policy form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence
and $2 million aggregate; Automobile Liability insurance (written on ISO policy form CA 00 01
or its equivalent) with a limit of liability of not less than $1 million for each accident; Workers
Compensation insurance to meet statutory requirements, and including Employers' Liability
coverage with limits of not less than $1 million each incident; and Professional Liability
covering liability arising from any error, omission, negligent or wrongful act of the FIRE
DISTRICT with limits of not less than $1 million per occurrence and $2 million aggregate. The
FIRE DISTRICT agrees to name the CITY as an additional insured on its insurance policies.
(H) The FIRE DISTRICT shall not be liable for any damages to any of the CITY Fire
Stations which results from any seismic events, natural disasters, civil disturbances, or acts of
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God. Should any such event occur that makes any of the CITY fire stations uninhabitable
and/or non-operational, the CITY shall immediately find temporary quarters for the FIRE
DISTRICT to operate out of until the CITY can repair the affected CITY fire station(s).
(I) The FIRE DISTRICT and the CITY, respectively, shall be fully responsible for any
repairs or any damages arising from the intentional or negligent acts of their respective
personnel. Disputes regarding implementation of this provision shall be resolved pursuant to
Section III, Subsection (N).
SECTION VI. INDEMNIFICATION
Except as specifically otherwise provided in this Agreement, neither party shall be liable
for the negligent or wrongful acts of the other in the performance of this Agreement.
(A) The CITY agrees to indemnify, defend, and hold harmless the FIRE DISTRICT and
the County of Los Angeles, hereinafter referred to as “COUNTY”, their elected and appointed
officials, officers, agents, and employees from any and all liability and expenses, including
defense costs and legal fees, arising from or connected with claims and lawsuits arising from
the negligent or wrongful acts of the CITY in the performance of this Agreement including any
matters relating to the separation from CITY service by the CITY employees transferring to the
FIRE DISTRICT as specified on Schedules 7 and 10 herein.
(B) The FIRE DISTRICT agrees to indemnify, defend, and hold harmless the CITY, its
elected and appointed officials, agents, officers, and employees from any and all liability and
expenses, including defense costs and legal fees, arising from or connected with claims and
lawsuits arising from the negligent or wrongful acts of the FIRE DISTRICT in the performance
of this Agreement.
SECTION VII. PERSONNEL
(A) SWORN EMPLOYEES
(1) Appointment - Subject to the provisions of the California Government Code,
Section 1031 and the Los Angeles County Code Section 6.02.040, the FIRE DISTRICT agrees
to appoint, without further civil service examination, those CITY firefighter series employees,
hereinafter referred to as "sworn employees," specified on Schedule 7, attached hereto and
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made a part hereof, who have successfully completed six (6) months service with the CITY,
exclusive of temporary or reserve fire fighters. Sworn employees' service with the CITY must
include actual firefighting experience in a permanent fire fighter position. The date of hire that
establishes the sworn CITY employees’ continuous service date in a safety capacity with the
CITY shall be utilized for purposes of the mandatory retirement age for transferring safety
employees.
(2) Probation - All CITY sworn employees on probation will remain on probation until
completing the FIRE DISTRICT probationary period and requirements.
(3) Positions - CITY sworn employees qualified pursuant to this Section VII are
fully identified on Schedule 7 attached hereto and are subject to the terms and conditions of
this Agreement. CITY sworn employees shall be employed by the FIRE DISTRICT in the
number and status as follows:
Number Fire District Status
9 Captain
11 Fire Fighter Specialist
Remaining Fire Fighter
The actual number of transferring CITY employees employed by the FIRE DISTRICT
as a Fire Fighter will be based on the number of transferring employees at the time of
transition to FIRE DISTRICT service.
The CITY shall designate sworn employees to be assigned to the Captain, Fire
Fighter Specialist, and Fire Fighter positions indicated above. Any CITY designated employee
shall be eligible for the assigned position if the employee has held the position being
designated to or a higher position in the service of the CITY. A duly authorized representative
from the Vernon Firefighter’s Association, Local 2312 (VFA) and the Vernon Fire Management
Association (VFMA) shall approve, in writing, the appointment of the personnel designated to
the ranks of Captain and Fire Fighter Specialist as listed on Schedule 7 attached. Once
approved by the VFA and VFMA, these designations shall become final and not subject to
change unless a CITY sworn employee designated on the list does not transfer to the FIRE
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DISTRICT. The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT from
any claims, liabilities, damages, costs, or expenses of any nature whatsoever related to the
designation of transferring employees’ ranks by the CITY.
(4) Firefighting Experience - CITY sworn employees to be assigned to the position of
Fire Captain shall have a minimum of five (5) years' firefighting experience. The CITY
represents and warrants that those employees assigned Fire Captain positions have a
minimum of five (5) years' firefighting experience.
(5) Driving Skills - All CITY sworn employees who are to be assigned fire apparatus
operation responsibilities as Fire Fighter Specialists will be tested and trained, as may be
required by the FIRE DISTRICT. Any CITY sworn employee who does not initially qualify in
fire apparatus operations prior to the commencement date of services will be assigned other
duties. After being provided training by the FIRE DISTRICT, transferring Fire Fighter
Specialists will be required to pass a fire apparatus operations test. Fire Fighter Specialists
who do not pass the fire apparatus operations test may be demoted at the sole discretion of
the FIRE DISTRICT.
(6) Driver License - As a condition of employment, all CITY sworn employees will be
required to have a Class C Driver License with fire fighter endorsements as the minimum
standard driver license obtained from their state of residence. If the employees' state of
residence does not issue a firefighter endorsement, the employee shall acquire a commercial
license appropriate to the vehicle being driven. No employee shall have license restrictions
which would prevent him/her from performing his/her employment duties.
(7) EMT-1 Training - Sworn members of the FIRE DISTRICT are required to be
certified as Emergency Medical Technician I (EMT-1). The CITY certifies that all CITY sworn
employees transferring to the FIRE DISTRICT shall have current EMT-1 certification, current
continuing education (CE), and certified skills (CS) testing. Current CE shall be defined as the
equivalent of one (1) hour of CE for each month that has elapsed since the last recertification
date. Current CS shall be defined as twelve (12) skills tests during a 24-month skills cycle.
The CITY shall reimburse the FIRE DISTRICT for any costs incurred by the FIRE DISTRICT
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as a result of non-compliance by any CITY employee of the requirements herein. In addition,
all transferring CITY paramedics who desire to transfer to the FIRE DISTRICT as a paramedic
must complete 24 hours a year, or 48 hours during their 2-year cycle of paramedic CE,
including skills testing, and the FIRE DISTRICT’s re-activation class which consists of up to
three (3) days of classroom and five (5) or more shifts of internship (i.e. ride-alongs) on a FIRE
DISTRICT paramedic squad. Any transferring paramedic who does not successfully pass this
re-activation class and/or who has any pending action against them by the County’s
Emergency Medical Services Authority, or the State’s Local Emergency Medical Services
Agency would be ineligible to function as a paramedic with the FIRE DISTRICT. At the time of
transition to the FIRE DISTRICT, all transferring employees shall provide documentation
certifying that all CE and CS are up-to-date and completed.
(8) Seniority - This Agreement will result in the creation of forty-one (41) additional
FIRE DISTRICT sworn positions. More than forty-one (41) sworn employees may be
transferring from the CITY to the FIRE DISTRICT. Pursuant to Section 53292 of the California
Government Code and except as specified in Section VII, Subsection (C), paragraph (10)
herein, so as not to impair the seniority rights of FIRE DISTRICT sworn employees, as a result
of the forty-one (41) newly created sworn positions, only forty-one (41) CITY sworn employees
with the most CITY Fire Department continuous service time will receive FIRE DISTRICT
seniority rights and COUNTY seniority. In the event any two or more transferring CITY
employees have the same continuous service date with the CITY Fire Department, the CITY
shall use whatever method currently utilized by the CITY to determine the manner in which the
seniority for those affected employees shall be established.
FIRE DISTRICT seniority is principally used for transfer bidding rights and, for these
forty-one (41) positions, will be based on continuous service time in the firefighter series with
the CITY’s Fire Department. COUNTY seniority, which as defined in Los Angeles County Civil
Service Rule 2.15 as "continuous service," is principally used for purposes of determining the
order of layoff or reduction. Also as defined in Section 6.04.040 of the Los Angeles County
Code, "continuous service" is principally used for purposes of determining rights to some types
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of paid leave. For these forty-one (41) positions, continuous service will include all continuous
service time with the CITY, including any continuous non-permanent time.
The assigned FIRE DISTRICT and COUNTY seniority dates for any remaining
sworn employees will be the commencement date of services with the FIRE DISTRICT. They
will be placed on the FIRE DISTRICT seniority list and also assigned a COUNTY continuous
service date in order of their relative service time with the CITY.
All CITY and FIRE DISTRICT seniority will be considered for all purposes, except
for those individuals beyond the forty-one (41) additional sworn positions for which CITY
seniority shall not count for purposes of bidding rights, vacation schedules, and to determine
the order of layoff or reduction.
As those CITY sworn employees with full FIRE DISTRICT and COUNTY seniority
rights leave FIRE DISTRICT service, any remaining sworn employees will be assimilated into
full FIRE DISTRICT and COUNTY seniority status based on their time in service as sworn
CITY/FIRE DISTRICT employees, with the exception of those employees who fall under the
provision of Section VII, Subsection (C), paragraph (10) herein.
(9) Promotional Exams - All non-probationary transferring sworn employees shall be
immediately eligible for promotional examination within the FIRE DISTRICT. All time in rank
as a sworn CITY and/or FIRE DISTRICT employee shall be considered for purposes of
determining eligibility for promotional examination.
(10) Longevity Bonus - For purposes of determining eligibility for the FIRE
DISTRICT's Fire Fighter longevity bonus for those CITY employees blanketed-in to FIRE
DISTRICT in the Fire Fighter classification, all continuous CITY service time in the Fire Fighter
or successive promotional classifications shall be deemed as fulfilling the required aggregate
service time for longevity bonus entitlement, except as provided in Section VII, Subsection (C),
paragraph (10) herein.
(11) Training Records – The CITY will provide the FIRE DISTRICT with complete
training records of all CITY sworn employees to be transferred to the FIRE DISTRICT pursuant
to this Agreement.
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(B) NON-SWORN EMPLOYEES
(1) Appointment – The FIRE DISTRICT may agree to appoint without further civil
service examination non-Fire Fighter series employees, hereinafter referred to as "non-sworn
employees", who have successfully completed six (6) months continuous service with the CITY
and who shall be listed on Schedule 10, attached hereto and made a part hereof. All non-
sworn employees shall successfully complete a probationary period consistent with Los
Angeles County Civil Service Rules.
(2) Seniority - Since non-sworn positions are not being created as a result of this
annexation, the FIRE DISTRICT and COUNTY seniority date for all transferring non-sworn
CITY employees, which is primarily used for the purpose of determining the order of layoff or
reduction, shall be the commencement date of services.
(C) ALL EMPLOYEES
(1) Medical Exam & Background Investigation - Prior to the commencement date
of services, as a condition of the FIRE DISTRICT employment, each CITY employee must be
medically qualified by a FIRE DISTRICT-administered physical examination, which includes a
drug screening component, and must pass the FIRE DISTRICT’s background investigation.
Any CITY employee who is on medical leave of absence on the commencement date of
services shall be blanketed into FIRE DISTRICT if he/she passes the required medical
examination and background investigation upon termination of medical leave. The FIRE
DISTRICT retains the right to not accept any CITY employee in its sole discretion upon
completion of the employee’s medical exam and background investigation. In such case, the
CITY employee’s rights, obligations and status as a CITY employee shall be dictated by CITY
rules and regulations.
(2) Salary Step Placement - For the purpose of determining an employee's FIRE
DISTRICT salary step placement, "CITY salary" shall be defined as all monthly earnings that
are eligible towards CITY retirement credit, excluding any compensation for unused benefit
days or holidays, uniform allowances, and all overtime earnings. The employee's initial salary
step placement shall not be less than his/her CITY salary as defined in this Section VII,
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Subsection (C), paragraph 2.
Paramedic bonuses shall be excluded from “CITY salary” for those employees who
transfer to the FIRE DISTRICT into a “Fire Fighter” position. Any transferring employees who
are assigned to “Fire Fighter Paramedic” positions will be entitled to receive the applicable
FIRE DISTRICT paramedic bonus.
Paramedic bonuses will be included in the “CITY salary” for those employees who
transfer to the FIRE DISTRICT into a “Fire Fighter Specialist” or “Captain” position pursuant to
this Section VII, Subsection (A), paragraph (3) and who are receiving a paramedic bonus in the
CITY at the time of transfer to the FIRE DISTRICT. In the event any employee transferring to
the FIRE DISTRICT into a “Fire Fighter Specialist” or “Captain” position is subsequently
assigned to a paramedic position in the FIRE DISTRICT, the employee’s salary will be
recalculated to eliminate the amount of his CITY paramedic bonus and to include the
applicable FIRE DISTRICT paramedic bonus. All other bonuses, other than paramedic
bonuses, will be considered by the FIRE DISTRICT in its discretion for inclusion in the
determination of an employee’s FIRE DISTRICT salary placement but is not guaranteed. The
ultimate decision regarding the inclusion of bonuses rests with the FIRE DISTRICT in its
discretion.
(a) Sworn Employees - Except as provided in Section VII, Subsection (C), paragraphs
(9) and (10), all continuous service time accrued as a sworn employee in the service of the
CITY shall be considered for the purpose of determining COUNTY employee benefits including
sick leave, vacation, step placement on the applicable COUNTY salary schedule, and the
pensionability of their Flexible Benefits income. Salary step placement of sworn employees
shall be within the salary range of the FIRE DISTRICT position assigned, but no less than the
salary step that provides for the same salary or next higher salary as the sworn employee's
CITY salary as defined in this Section VII, Subsection (C), paragraph 2. Subsequent salary
step advances, if applicable, shall be one (1) year from the last step advance with the CITY or
in accordance with COUNTY policy, whichever is sooner. In the event that the sworn
employee's CITY salary is higher than the top step of the COUNTY salary range, the sworn
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employee will be placed on the top step of that range, but shall be Y-Rated in order to maintain
the same level of base salary as the employee had with the CITY.
A sworn CITY employee's Y- Rate shall remain in effect until the regular salary
including any bonuses exceeds the Y-Rate amount. Y-Rated employees shall not be eligible
for bonuses in addition to their Y-Rated salary. Sworn employees who have accrued CITY
service time in a non-sworn position shall have such non-sworn service time considered for
purposes of determining COUNTY seniority date and benefits, but not salary step placement.
(b) Non-Sworn Employees - Except as provided in Section VII, Subsection (C),
paragraphs (9) and (10), all continuous service time accrued as a non-sworn employee in the
service of the CITY shall be considered for all purposes except for bidding rights for work and
vacation schedules, and to determine the order of layoff or reduction. Salary placement of
non-sworn employees shall be within the salary range of the FIRE DISTRICT position
assigned, and at the salary step that provides for the same salary or next higher salary as the
employee's CITY salary as of the commencement date of services through this Agreement. In
the event that the employee's CITY salary is higher than the top step of the COUNTY salary
range, the employee will be placed on the top step of that range, but shall be Y-Rated so that
no loss in pay occurs.
(3) Taxes - This Agreement does not exempt transferring CITY employees from
applicable payroll taxes required of new employees, such as Health Insurance Tax (HIT).
(4) Uniforms - CITY issued uniforms and safety equipment that meet FIRE
DISTRICT standards shall be transferred to the FIRE DISTRICT with the transferring
employees. CITY uniforms will be supplemented by FIRE DISTRICT issued uniforms and/or
safety equipment necessary to meet FIRE DISTRICT requirements. The CITY shall assume
all costs for supplementing uniforms and safety equipment that do not meet FIRE DISTRICT
standards. Such costs shall be included on Schedule 4, as soon as available. Subsequent
uniform issues will be as provided for in the current Memorandum of Understanding for the
respective employee representation units entered into between the County of Los Angeles and
the certified employee organizations, if applicable.
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(5) Personnel/Medical/Time Records - As a condition of FIRE DISTRICT
employment, CITY employees must consent to the transfer of complete original personnel and
employment medical records to the FIRE DISTRICT. The CITY will provide the FIRE
DISTRICT with complete and original personnel and employment medical records of all CITY
personnel to be transferred pursuant to this Agreement, including any employee’s complete
original Workers’ Compensation files, all claims for disability compensation, and all additional
documentation related to open claims which remain ongoing after the date of transfer of the
CITY employees to the FIRE DISTRICT, which shall be the commencement date of services.
In addition, the CITY will provide the FIRE DISTRICT with a minimum of one (1) year's time
records of "hours worked" prior to the commencement date of services for all CITY personnel
to be transferred pursuant to this Agreement. Each transferring employee shall certify to the
FIRE DISTRICT the completeness of his/her personnel file.
(6) Vacation Shifts/Days – The CITY shall pay to the FIRE DISTRICT in the
manner set forth in Section III, Subsection (P) herein for transferred vacation benefit
shifts/days for transferring employees at the CITY's salary rates in effect on the
commencement date of services. The CITY shall transfer in whole hours all vacation benefit
shifts/days an employee is entitled to in CITY employment to a maximum of twenty (20)
vacation days, i.e one hundred sixty (160) hours for employees assigned to a 40-hour work
schedule, or ten (10) shifts, i.e, two hundred forty (240) hours for employees assigned to a 24-
hour shift schedule, whichever is applicable. Vacation shifts/days are outlined in Schedule 8
for sworn personnel and Schedule 11 for non-sworn personnel, which are attached hereto and
made a part hereof. CITY salary rates for reimbursement to the FIRE DISTRICT are defined in
this Section VII, Subsection (C), paragraph (2).
Transferring CITY employees shall accrue vacation benefits each pay period.
Pay periods are the 1st day of each month to the 15th day of that month, and the 16th day of
each month to the last day of that month. The amount of vacation benefits accrued by each
transferring CITY employee shall be based on the transferring employees’ continuous service
time as a sworn employee of the CITY. Transferring CITY employees may use their accrued
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vacation benefits during the pay period immediately following the pay period in which the
benefits are accrued, notwithstanding the employees’ assigned COUNTY seniority.
(7) Sick Shifts/Days – The CITY shall pay to the FIRE DISTRICT in the manner set
forth in Section III, Subsection (P) herein for transferred sick benefit shifts/days for transferring
employees at the CITY's salary rates in effect on the commencement date of services. The
CITY shall transfer in whole hours all sick benefit shifts/days an employee is entitled to in CITY
employment to a maximum of twenty (20) sick days, i.e, one-hundred sixty (160) hours for
employees assigned to a 40-hour work schedule, or ten (10) shifts, i.e, two hundred forty (240)
hours for employees assigned to a 24-hour shift schedule, whichever is applicable. Sick
benefit shifts/days are outlined in Schedule 9 for sworn personnel and Schedule 12 for non-
sworn personnel, which are attached hereto and made a part hereof. The CITY salary rates
for reimbursement to the FIRE DISTRICT are defined in this Section VII, Subsection (C),
paragraph (2).
(8) Waiver of Accumulated Benefits – The FIRE DISTRICT shall not assume any
responsibility for personnel benefits or CITY obligations accrued by CITY employees prior to
the commencement date of services, except as expressly provided for in this Agreement. The
CITY shall provide a waiver for said accumulated benefits executed in favor of the FIRE
DISTRICT by each CITY employee as a condition of employment by the FIRE DISTRICT. It is
further understood that employees subject to this Agreement shall become eligible for
vacation, sick, and holiday time while in FIRE DISTRICT service only as provided in the FIRE
DISTRICT Salary Resolution, Los Angeles County Salary Ordinance, or as designated in
Section VII herein.
(9) Los Angeles County Employees Retirement Association
a) All sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of the Los Angeles County Employees Retirement Association (LACERA) Plan C for
Safety Members or any other Safety Plan as permitted by the County Employees’ Retirement
Law of 1937 (CERL) and the Public Employees’ Pension Reform Act of 2013 (PEPRA).
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b) All non-sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of Plan G for General Members or one (1) of the other non-safety LACERA plans
available at the time of the commencement date of services pursuant to the provisions of
CERL and PEPRA.
c) Service performed by such sworn and non-sworn personnel while employees
of the CITY shall not be credited as retirement service with LACERA, and except as provided
in California Government Code Sections 31836.1 and 31836.2, shall not be counted for the
purpose of discontinuing contributions after thirty (30) years of continuous service pursuant to
Government Code Sections 31625.2 and 31664, to the extent applicable, and shall not be
counted for the purpose of determining health insurance premiums charged to LACERA
retirees.
(10) Retirement from Public Employees Retirement System – Transferring CITY
employees would be required to leave retirement contributions on deposit with the California
Public Employees Retirement System (CalPERS) and establish reciprocity with LACERA,
limiting the FIRE DISTRICT’s retirement benefit costs. The transferring employees’ LACERA
contribution rates would be based on their age upon entering the CalPERS system. The FIRE
DISTRICT’s rate structure for salary and employee benefits includes a component for
retirement costs for positions staffing CITY stations; therefore, the FIRE DISTRICT cost would
be offset. At the time of retirement, a reciprocal member would receive retirement benefits
from both agencies based on the benefits of reciprocity, such as adding service credit under
each system to determine eligibility to retire. Any CITY employee who retires from CalPERS
prior to the commencement date of services will not be accepted for FIRE DISTRICT
employment.
In the event a transferring employee opts to retire from CalPERS at any time
while in the employment of the FIRE DISTRICT, such employee shall forfeit all of his/her
continuous service time with the CITY, including all service time with the CITY Fire
Department, for purposes of determining FIRE DISTRICT and COUNTY seniority and
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COUNTY employee benefits and step placement pursuant to Section VII, Subsection (A),
paragraphs (8) and (10), and Section VII, Subsection (C), paragraph (2). The FIRE DISTRICT
and COUNTY seniority date for any employee retiring from CalPERS pursuant to this
paragraph (10) of Subsection (C) of Section VII shall immediately become the commencement
date of services, any longevity bonus received by the employee which is based on continuous
time with the CITY will be eliminated from the employee’s salary, any Y-Rated salary will be
eliminated, and the employee’s salary will be adjusted and based solely on the employee’s
FIRE DISTRICT rank and total time as an employee with the FIRE DISTRICT. Such
employees must also be medically qualified by a FIRE DISTRICT-administered physical
examination as required of newly hired fire fighters.
(11) Workers' Compensation - California Labor Code Sections shall govern
Workers' Compensation benefits for all transferring CITY employees who sustain industrial
injuries. Notwithstanding Section 5500.5 et seq. of the California Labor Code, the CITY agrees
to reimburse the FIRE DISTRICT for the FIRE DISTRICT’s proportionate share of all medical,
legal, administrative, and any other indemnity costs for which the FIRE DISTRICT shall be
liable for those industrial injuries apportionable in whole or in part to employees' employment
with the CITY. The CITY’s responsibility as provided for herein shall not be affected by any
change in Federal or State law.
The CITY and the FIRE DISTRICT shall cooperate in the ongoing management of
any Workers’ Compensation claims pending, filed, during the time CITY personnel are
employed by the FIRE DISTRICT by providing such information as is necessary for the CITY
and/or the FIRE DISTRICT to appropriately manage a Workers’ Compensation claim filed by a
FIRE DISTRICT employee previously employed by the CITY. The CITY shall notify the FIRE
DISTRICT of any claims pending, filed, or denied; and any temporary or permanent work
restrictions imposed with respect to an employee who transfers from CITY employment to
FIRE DISTRICT employment. The FIRE DISTRICT shall notify the CITY of any claims
pending, filed, or denied; and any temporary or permanent work restrictions imposed with
respect to an employee who has a pending Workers’ Compensation claim involving the CITY
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or who asserts a Workers’ Compensation claim during employment with the FIRE DISTRICT
upon which the CITY is potentially liable in whole or in part. The CITY shall be responsible for
adjusting and paying all costs related to those claims which have been filed or are pending as
of the effective date of this Agreement. This responsibility of the CITY is subject to contribution
from the FIRE DISTRICT for any post-transfer injury or exacerbation of an existing injury
already at issue in a pending Workers’ Compensation claim involving the CITY at the time of
transfer. Pursuant to Subsection C, Paragraph S, the CITY shall provide Workers’
Compensation related files on all employees transferring to the FIRE DISTRICT.
(12) Health Insurance – The CITY shall continue to provide the existing coverage of
paid medical and dental insurance for all employees transferring to the FIRE DISTRICT for one
(1) full calendar month after the commencement date of services or, for those employees on
medical leave with the CITY on the commencement date of services, for at least one (1) full
calendar month after the effective date of their blanketing into the FIRE DISTRICT. The FIRE
DISTRICT shall reimburse the CITY as specified in Section III, Subsection (O).
(13) Deferred Compensation Plans - Pursuant to Section 6.02.040 of the Los
Angeles County Code, CITY employees transferring to the FIRE DISTRICT shall be eligible for
immediate participation in the COUNTY employees' deferred compensation plans for which
they may be eligible depending upon their transferred rank, unless such immediate eligibility is
otherwise prohibited by Federal or California statute or regulation.
(14) Marriage and Birth Certificates – For purposes of completing the background
investigations pursuant to Section VII, Subsection (C), paragraph (1) herein and for verification
of eligibility of health insurance coverage, prior to the commencement date of services as
determined by the FIRE DISTRICT, all transferring CITY employees will be required to provide
copies of their marriage certificates and the birth certificates for themselves and all dependents
who will be covered under their health insurance benefits.
(15) FIRE DISTRICT Employees' Rights - The employment rights of existing FIRE
DISTRICT employees shall not be impaired by this Agreement.
///
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SECTION VIII. ENVIRONMENTAL QUALITY CONTROL
(A) The FIRE DISTRICT shall be responsible to comply with the provisions of the
California Environmental Quality Act of 1970 (CEQA), insofar as the same may apply to
annexation proceedings required in annexing the CITY to the FIRE DISTRICT. The FIRE
DISTRICT agrees to hold the CITY free and harmless from any and all claims, demands, or
judgments arising out of the FIRE DISTRICT's failure to comply with the provisions of CEQA,
relative to annexation procedures.
(B) Prior to the commencement date of services, the CITY shall have a Cal-OSHA
Registered Environmental Assessor perform a Phase I Site Assessment and Building
Asbestos Survey and, if subsequently required, a Phase II Site Assessment on all CITY Fire
Station facilities to be occupied by the FIRE DISTRICT pursuant to Schedule 3 attached
hereto. All Site Assessments and related reports shall be reviewed, approved, and accepted
by the FIRE DISTRICT.
(C) The CITY shall, at its sole expense, mitigate and abate all environmental hazards (if
any) at the CITY Fire Station sites prior to the commencement date of services and provide
evidence to the satisfaction of the FIRE DISTRICT that all recommended measures have been
completed and that all applicable laws and requirements have been complied with. Any
residual contamination or environmental damage from conditions on or adjacent to CITY Fire
Stations which existed before the commencement date of services but which are discovered
after the commencement date of services, shall be the responsibility of the CITY.
(D) The FIRE DISTRICT shall, at its sole expense, mitigate and abate all environmental
damage (if any) caused by the FIRE DISTRICT or its agents at any of the CITY Fire Stations
after the commencement date of services.
(E) Prior to occupancy of the CITY Fire Stations by the FIRE DISTRICT, the FIRE
DISTRICT shall inspect the facilities and identify all hazardous materials stored at the facilities
for which the CITY shall be responsible for removal. The CITY shall remove all identified
hazardous materials prior to FIRE DISTRICT occupancy of the CITY Fire Stations. If, after
FIRE DISTRICT occupancy of the CITY Fire Stations, stored hazardous materials are
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discovered by the FIRE DISTRICT which were not previously identified during the above
inspection, the CITY shall remove said materials within thirty (30) days after written notice by
the FIRE DISTRICT to the CITY, or the FIRE DISTRICT may remove the materials and invoice
the CITY for the costs of such removal. In the event such hazardous materials pose an
immediate danger to human health or the environment as determined by the FIRE DISTRICT,
such materials shall be removed immediately by the CITY upon notification by the FIRE
DISTRICT to the CITY.
SECTION IX. HAZARDOUS MATERIALS RELEASE RESPONSE PLAN AND
INVENTORY
(A) CITY will continue to act as the administering agency for the CITY’s Hazardous
Materials Release Response Plan and Inventory, California Health and Safety Code Chapter
6.95, Sections 25500 – 25545, hereinafter referred to as the “Program” during the term of this
Agreement.
(B) The CITY shall retain all fees collected in the administration of the Program as
provided by State law.
(C) When the FIRE DISTRICT’s Health/Hazardous Materials Emergency Response
Teams respond to a hazardous materials incident in the CITY, the FIRE DISTRICT will
subsequently invoice the CITY on an as-call basis for the costs associated with the response
team unit(s) responded. Payments by the CITY of invoices for all such hazardous materials
emergency incident response team responses shall be made pursuant to the provisions of
Section III herein.
SECTION X. ADOPTION OF LOS ANGELES COUNTY FIRE CODE
Pursuant to Los Angeles County Fire Code - Title 32, Sections 10000.1 and 10000.2,
and California Health and Safety Code Section 13869, as may be subsequently amended,
upon annexation of the CITY to the FIRE DISTRICT, the County of Los Angeles Fire Code -
Title 32, including any subsequent amendments to such code, shall be enforced in the CITY by
the FIRE DISTRICT. By ordinance, the CITY shall adopt the County of Los Angeles Fire Code
– Title 32 as of the commencement date of services. This ordinance will adopt all existing
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CITY amendments to the County of Los Angeles Fire Code – Title 32 as a separate
attachment. The FIRE DISTRICT will enforce applicable amendments specific to the CITY.
Where differences occur between the Los Angeles County Fire Code – Title 32 and the
amendments adopted by the CITY, the CITY amendments will take precedence unless an
impracticality of enforcement is determined by the FIRE DISTRICT in its sole discretion, in
which case the FIRE DISTRICT and the CITY shall work towards establishing a mutually
agreeable resolution.
SECTION XI. MODIFICATION OF SCHEDULES
(A) With the exception of Schedule 2, all schedules attached hereto and incorporated
herein by reference will be subject to modification by mutual agreement of the CITY
ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT as needed after the date of
approval of this Agreement by both parties.
(B) The staffing levels as indicated on Schedule 2 may be subject to modification by
mutual written agreement of the CITY COUNCIL and FIRE CHIEF of the FIRE DISTRICT. Any
such modification of staffing levels may cause an adjustment in the determination of the
Annual Fee as specified in Section II, Subsection (L) herein.
SECTION XII. WITHDRAWAL
(A) In the event the CITY terminates this Agreement and withdraws from the FIRE
DISTRICT at any time subsequent to the Initial Ten-Year Term, per the provisions of Section I,
herein, the FIRE DISTRICT and the CITY agree that:
(1) The lease on the fire stations shall terminate and the FIRE DISTRICT shall
vacate the CITY Fire Stations on the effective date of withdrawal except as provided for in a
subsequent written agreement as may be entered into by the CITY and the FIRE DISTRICT.
(2) The FIRE DISTRICT shall return to the CITY, fire apparatus, vehicles and
related fire apparatus equipment of a comparable type, condition, and age, in the quantity and
type as described on Schedule 5 as of the commencement date of services.
(3) The FIRE DISTRICT shall return to the CITY Fire Station equipment, furniture,
tools, and furnishings of a comparable type and condition as of the commencement date of
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services, which are essential to the operation of the fire station facilities and are detailed in
Schedule 6.
(4) As to any apparatus, vehicles, equipment, tools, furniture, furnishings, or other
personal property for which a monetary or in-kind credit was given to the CITY upon the
effective date of this Agreement, the FIRE DISTRICT will not be obligated in any manner to
return comparable items to the CITY at the date of withdrawal of this Agreement.
(B) In the event of the termination of the Agreement by either party as provided herein,
the FIRE DISTRICT and the CITY agree to enter into separate and further agreements to
address the specific details of termination not addressed in this Agreement.
SECTION XIII . GOOD FAITH AND FAIR DEALING
The FIRE DISTRICT and the CITY covenant and warrant to act in good faith and fair
dealing regarding the performance, administration, and interpretation of this Agreement.
SECTION XIV. GENERAL PROVISIONS
(A) Severability – In the event that any provision herein contained is held to be invalid,
void, or illegal by any court of competent jurisdiction, the same shall be deemed severable
from the remainder of this Agreement and shall in no way affect, impair or invalidate any other
provision contained herein. If any such provision shall be deemed invalid due to its scope or
breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted
by law.
(B) Waiver – No breach of any provision hereof can be waived unless in writing.
Waiver of any one breach of any provision shall not be deemed to be a waiver of any breach of
the same or any other provision hereof.
(C) Entire Agreement – This Agreement constitutes the entire agreement
between the parties relating to the subject matter of this Agreement, and supersedes any prior
understanding whether oral or written and may be modified only by further written agreement
between the parties hereto. The non-enforceability, invalidity or illegality of any provision of
this Agreement shall not render the other provisions thereof unenforceable, invalid or illegal.
///
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IN WITNESS WHEREOF, the CITY, by majority vote of its City Council, has caused this
Agreement to be executed by its Mayor and which execution has been attested to by its Clerk;
pursuant to action by a majority vote of the Board of Supervisors, as governing body of the
FIRE DISTRICT, the Chair has executed this Agreement on behalf of the FIRE DISTRICT and
which execution has been attested to by its Clerk.
CONSOLIDATED FIRE PROTECTION CITY OF VERNON DISTRICT OF LOS ANGELES COUNTY By ______________________________ By _____________________________
Chair, Board of Supervisors Melissa Ybarra, Mayor
DATE ___________________________ DATE __________________________
ATTEST: ATTEST: CELIA ZAVALA
Executive Officer-Clerk of
The Board of Supervisors By _____________________________ By _____________________________
Deputy Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM: MARY C. WICKHAM County Counsel
By ____________________________ By _____________________________ Christina Angeles, Principal Deputy Hema Patel, City Attorney
F\Planning|Vernon\Annexation Agreement Draft
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