20200303 City Council Agenda Packet
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, March 03, 2020, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Ybarra, Mayor
Leticia Lopez, Mayor Pro Tem
William Davis, Council Member
Carol Menke, Council Member
Diana Gonzales, Council Member
CALL TO ORDER
FLAG SALUTE
ROLL CALL
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the
subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific
matters.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be
removed from the Consent Calendar by any member of the Council. Those items removed will be
considered immediately after the Consent Calendar.
1. City Clerk
Approval of Minutes
Recommendation:
Approve the February 18, 2020 Regular City Council meeting minutes.
1. 2020-02-18 City Council Minutes
Page 2 of 6
Regular City Council Meeting Agenda
March 03, 2020
2. Finance/ Treasury
Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 40, for the period of February 2
through February 15, 2020, which totals $4,367,717.51 and consists of ratification of
electronic payments totaling $4,028,259.82 and ratification of the issuance of early
checks totaling $339,457.69.
1. Operating Account Warrant Register No. 40
3. Finance/ Treasury
RDA Obligation Retirement Account Warrant Register
Recommendation:
Approve RDA Obligation Retirement Account Warrant Register No. 57, for the period
of January 19 through February 15, 2020, consisting of ratification of electronic
payments totaling $7,000.
1. RDA Obligation Retirement Account Warrant Register No. 57
4. Public Works
Public Works Monthly Building Report
Recommendation:
Receive and file the January 2020 Building Report.
1. Public Works Department January 2020 Building Report
5. Public Works
Acceptance of Electrical Easement at 4328 Alcoa Avenue (APN 6303-010-047)
Recommendation:
A. Find that acceptance of the Electrical Easement is not a “project” as that term is
defined under the California Environmental Quality Act (CEQA) Guidelines Section
15378, and even if it were a project, it would be categorically exempt in accordance
with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an
existing facility and involves negligible or no expansion of an existing use) and
15061(b)(3) (general rule that CEQA only applies to projects that may have a
significant effect on the environment); and
B. Accept the Electrical Easement and authorize the Mayor to execute the Certificate
of Acceptance.
1. Electrical Easement - 4328 Alcoa
2. Certificate of Acceptance - 4328 Alcoa
Page 3 of 6
Regular City Council Meeting Agenda
March 03, 2020
NEW BUSINESS
6. Public Utilities
Services Agreement with Pacific Advanced Civil Engineering, Inc.
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental
Quality Act (CEQA) review, in accordance with CEQA Guidelines §15306, because
the scope of the agreement consists of research, analysis, and resource evaluation
activities which will not result in a serious or major disturbances to environmental
resources and which will not commit the City to any project; and
B. Approve and authorize the City Administrator to execute the Services Agreement
between the City of Vernon and Pacific Advanced Civil Engineering, Inc., for Design
Services for Equipment and Site Improvements for Well No. 22, in substantially the
same form as submitted, for an amount not to exceed $232,476.
1. Services Agreement with Pacific Advanced Civil Engineering, Inc.
7. Public Utilities
Services Agreement with Infrastructure Engineering Corporation
Recommendation:
A. Find that the proposed action is exempt from the California Environmental Quality
Act (CEQA) in accordance with CEQA Guidelines § 15061(b)(3), the general rule that
CEQA only applies to projects that may have a significant effect on the environment,
for the reason that any project that may occur in the future relying on this approval
would be subject to CEQA review and determination prior to- or at the time of-
requesting project approval; and
B. Approve and authorize the City Administrator to execute a Services Agreement with
Infrastructure Engineering Corporation for a Water System Operations Analysis and
Master Plan, in substantially the same form as submitted, in an amount not to exceed
$273,685.
1. Services Agreement with Infrastructure Engineering Corporation
Page 4 of 6
Regular City Council Meeting Agenda
March 03, 2020
8. Public Utilities
Added Facilities Agreement with National Ready Mixed Concrete Co.
Recommendation:
A. Find that approval of the proposed action is exempt from the California
Environmental Quality Act (“CEQA”) review, because it is an administrative activity that
will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a “project” as defined by CEQA Guidelines § 15378; and even if
the proposed action did constitute a project, it would be exempt from CEQA review, in
accordance with CEQA Guidelines § 15301, because the project consists of the
maintenance, repair or minor alteration of an existing facility and involves negligible or
no expansion of an existing use; and
B. Approve and authorize the City Administrator to execute the Added Facilities
Agreement with National Ready Mixed Concrete Co., in substantially the same form
as submitted, for natural gas Added Facilities.
1. Added Facilities Agreement with National Ready Mixed Concrete Co.
9. City Administration
Letter in Amicus Support of City of Huntington Beach Appeal to California Supreme
Court
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act ("CEQA") review, because it is an administrative activity that will not result
in direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Authorize the City Administrator to submit a letter in Amicus support of the City of
Huntington Beach to the California Supreme Court in the matter of City of Huntington
Beach v. Xavier Becerra et al., California Supreme Court Case No. S260766.
1. Letter of Support for Huntington Beach
ORAL REPORTS
City Administrator Reports on Activities and other Announcements
City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff
Page 5 of 6
Regular City Council Meeting Agenda
March 03, 2020
CLOSED SESSION
10. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (2 cases)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case No. 19STCV08859 and JAMS Reference No.
1100107175
City of Vernon v. Bicent (California) Malburg LLC
Los Angeles Superior Court Case No. 19STCP02411 and JAMS Reference No.
1220062657
11. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant Exposure to Litigation
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
Facts and Circumstances: Pursuant to Government Code Section 54956.9(e)(3), the
City has received written communication threatening litigation on behalf of former
employee Jerrick Torres related to his termination, in the form of a Complaint of
Discrimination filed with the Department of Fair Employment and Housing (DFEH).
The DFEH Complaint (DFEH No. 201910-08099730) is made available for public
inspection pursuant to Section 54957.5.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned
Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this
27th day of February 2020.
By: _______________________
Lisa Pope, City Clerk
Page 6 of 6
Regular City Council Meeting Agenda
March 03, 2020
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and
are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section
2.1-1).
Copies of all agenda items and back-up materials are available for review in the City Clerk
Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for
public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m.
Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be
purchased for $0.10 per page.
Disability-related services are available to enable persons with a disability to participate in this
meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you
need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items, which
are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The
City Council cannot take action on any item that is not on the agenda but matters raised under
Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited
to three minutes per speaker unless a different time limit is announced. Speaker slips are available
at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant
and appellant will be given 15 minutes to present their position to the City Council. Time may be
set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If
you challenge any City action in court, you may be limited to raising only those issues you or
someone else raised during the public hearing, or in written correspondence delivered to the City
Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the public
wishes to discuss an item, it may be removed from the calendar for individual consideration.
Council Members may indicate a negative or abstaining vote on any individual item by so declaring
prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent
Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow
the guidelines as set forth under Public Comment.
New Business items are matters appearing before the Council for the first time for formal action.
Those wishing to address the Council on New Business items shall follow the guidelines for Public
Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act,
Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these
matters in open session would prejudice the position of the City. Following Closed Session, the
City Attorney will provide an oral report on any reportable matters discussed and actions taken. At
the conclusion of Closed Session, the Council may continue any item listed on the Closed Session
agenda to the Open Session agenda for discussion or to take formal action as it deems
appropriate.
City Council Agenda Item Report
Agenda Item No. COV-80-2020
Submitted by: Sandra Dolson
Submitting Department: City Clerk
Meeting Date: March 3, 2020
SUBJECT
Approval of Minutes
Recommendation:
Approve the February 18, 2020 Regular City Council meeting minutes.
Background:
Staff has prepared draft minutes and hereby submits the minutes for approval.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. 2020-02-18 City Council Minutes
MINUTES
VERNON CITY COUNCIL
REGULAR MEETING
TUESDAY, FEBRUARY 18, 2020
COUNCIL CHAMBER, 4305 SANTA FE AVENUE
CALL TO ORDER
Mayor Ybarra called the meeting to order at 9:00 a.m.
FLAG SALUTE
Mayor Ybarra led the Flag Salute.
ROLL CALL
PRESENT:Melissa Ybarra, Mayor
Leticia Lopez, Mayor Pro Tem
William Davis, Council Member
Carol Menke, Council Member
Diana Gonzales, Council Member
STAFF PRESENT:
Carlos Fandino, City Administrator
Brian Byun, Senior Deputy City Attorney
Lisa Pope, City Clerk
Scott Williams, Finance Director
Jim Enriquez, Interim Fire Chief
Fredrick Agyin, Director of Health and Environmental Control
Michael Earl, Human Resources Director
Anthony Miranda, Police Chief
Abraham Alemu, Public Utilities General Manager
Dan Wall, Public Works Director
CHANGES TO THE AGENDA
None.
PUBLIC COMMENT
None.
PRESENTATIONS
1.City Council
Employee Service Pin Awards for January 2020
Recommendation:
Regular City Council Meeting Minutes Page 2 of 7
February 18, 2020
No action required by City Council. This is a presentation only.
Human Resources Director Earl indicted the two recipients were unable to attend the
meeting.
CONSENT CALENDAR
MOTION
Mayor Pro Tem Lopez moved and Council Member Davis seconded a motion to approve
the Consent Calendar. The question was called and the motion carried unanimously.
The Consent Calendar consisted of the following items:
2.City Clerk
Approval of Minutes
Recommendation:
Approve minutes for the February 4, 2020 Regular City Council Meeting and February 5,
2020 Special City Council Meeting.
3.Finance/ Treasury
City Payroll Warrant Register
Recommendation:
Approve City Payroll Account Warrant Register No. 764 for the period of January 1
through January 31, 2020, which totals $4,389,718.45 and consists of ratification of direct
deposits, checks and taxes totaling $3,054,709.01 and ratification of checks and electronic
fund transfers (EFT) for payroll related disbursements totaling $1,335,009.44 paid through
operating bank account.
4.Finance/ Treasury
Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 39, for the period of January 19 through
February 1, 2020, which totals $6,655,484.72 and consists of ratification of electronic
payments totaling $6,366,351.32 and ratification of the issuance of early checks totaling
$289,133.40.
5.Fire Department
Fire Department Activity Report
Recommendation:
Receive and file the December 2019 Report.
6.Police Department
Police Department Activity Report
Recommendation:
Receive and file the December 2019 Reports.
Regular City Council Meeting Minutes Page 3 of 7
February 18, 2020
NEW BUSINESS
7.Public Utilities
Construction Contract with Best Drilling and Pump, Inc. for the Well No. 17
Rehabilitation Project
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental
Quality Act (CEQA) review, in accordance with CEQA Guidelines §15301, because the
project consists of the maintenance, repair or minor alteration of existing facilities and
involves negligible or no expansion of an existing use;
B. Accept the bid from Best Drilling and Pump, Inc. as the lowest responsive and
responsible bidder and reject all other bids;
C. Approve and authorize the City Administrator to execute a Construction Contract with
Best Drilling and Pump, Inc., in substantially the same form as submitted, in an amount
not to exceed $552,929.00 for the Well No. 17 Rehabilitation Project; and
D. Authorize a contingency amount of $47,000.00 in the event of unforeseen changes in
the project and grant authority to the City Administrator to issue Change Orders for an
amount up to the contingency amount, if necessary. At approximately 8.5% of the total
contract value, the contingency amount requested is typical for this type and size of project.
Public Utilities General Manager Alemu presented the staff report.
In response to Council questions, City Administrator Fandino stated Well 17 was located
at Downey and Vernon.
MOTION
Council Member Menke moved and Mayor Pro Tem Lopez seconded a motion to: A. Find
that the proposed action is categorically exempt from California Environmental Quality
Act (CEQA) review, in accordance with CEQA Guidelines §15301, because the project
consists of the maintenance, repair or minor alteration of existing facilities and involves
negligible or no expansion of an existing use; B. Accept the bid from Best Drilling and
Pump, Inc. as the lowest responsive and responsible bidder and reject all other bids; C.
Approve and authorize the City Administrator to execute a Construction Contract with Best
Drilling and Pump, Inc., in substantially the same form as submitted, in an amount not to
exceed $552,929.00 for the Well No. 17 Rehabilitation Project; and D. Authorize a
contingency amount of $47,000.00 in the event of unforeseen changes in the project and
grant authority to the City Administrator to issue Change Orders for an amount up to the
contingency amount, if necessary. At approximately 8.5% of the total contract value, the
contingency amount requested is typical for this type and size of project. The question was
called and the motion carried unanimously.
8.Finance/ Treasury
2020 Electric System Revenue Bonds
Recommendation:
A. Find that approval of the resolution to issue 2020 Electric System Revenue Bonds is
exempt under the California Environmental Quality Act (CEQA) in accordance with
Regular City Council Meeting Minutes Page 4 of 7
February 18, 2020
Sections 15060(c)(3), 15378(b)(4), and 15378(b)(5) because the activity approved by the
Resolution relating to the refinancing or funding of previously-approved projects will not
result in direct or indirect physical changes in the environment and, therefore, is not a
"project," as defined in Section 15378 of the CEQA Guidelines; and
B. Adopt a resolution for the issuance of 2020 Electric System Revenue Taxable Series A
Bonds in the par amount of approximately $190 million to provide funds to (a) refund a
portion of the City's outstanding 2009 Series A, 2012 Series B and 2015 Series A Electric
System Revenue Bonds (b) finance costs of certain capital improvements for the electric
system (c) fund a deposit to the Debt Service Reserve Fund, and (d) pay cost of issuance
of the 2020 Series Bonds. The resolution provides for flexibility to accommodate interest
rate fluctuations that would impact market conditions.
Finance Director Williams presented the staff report.
In response to Council questions, Finance Director Williams explained that the bond
proceeds would cover the cost of refinancing. Jeffrey Higgins, BLX Group, explained the
tax exempt status and refinancing of the tax exempt bonds. A discussion ensued between
Council and staff regarding tax prepaid transactions, tax analysis, financing, intended use
of the new money, and the bond transactions saving levels.
MOTION
Council Member Davis moved and Council Member Menke seconded a motion to: A. Find
that approval of the resolution to issue 2020 Electric System Revenue Bonds is exempt
under the California Environmental Quality Act (CEQA) in accordance with Sections
15060(c)(3), 15378(b)(4), and 15378(b)(5) because the activity approved by the Resolution
relating to the refinancing or funding of previously-approved projects will not result in
direct or indirect physical changes in the environment and, therefore, is not a "project," as
defined in Section 15378 of the CEQA Guidelines; and B. Adopt a resolution for the
issuance of 2020 Electric System Revenue Taxable Series A Bonds in the par amount of
approximately $190 million to provide funds to (a) refund a portion of the City's
outstanding 2009 Series A, 2012 Series B and 2015 Series A Electric System Revenue
Bonds (b) finance costs of certain capital improvements for the electric system (c) fund a
deposit to the Debt Service Reserve Fund, and (d) pay cost of issuance of the 2020 Series
Bonds. The resolution provides for flexibility to accommodate interest rate fluctuations
that would impact market conditions. The question was called and the motion carried
unanimously.
9.Finance/ Treasury
2020 Water System Revenue Bonds
Recommendation:
A. Find that approval of the resolution to issue 2020 Water System Revenue Bonds is
exempt under the California Environmental Quality Act (CEQA) in accordance with
Sections 15060(c)(3), 15378(b)(4), and 15378(b)(5) because the activity approved by the
Resolution relating to the refinancing or funding of previously-approved projects will not
result in direct or indirect physical changes in the environment and, therefore, is not a
"project," as defined in Section 15378 of the CEQA Guidelines; and
Regular City Council Meeting Minutes Page 5 of 7
February 18, 2020
B. Adopt a resolution for the issuance of 2020 Water System Revenue Tax Exempt Series
A Bonds in the par amount of $15 million to provide funds to (a) finance costs of certain
capital improvements for the water system (b) fund a deposit to the Debt Service Reserve
Fund, and (c) pay cost of issuance of the 2020 Series Bonds. The resolution provides for
flexibility to accommodate interest rate fluctuations that would impact market conditions.
Finance Director Williams presented the staff report.
MOTION
Council Member Menke moved and Mayor Pro Tem Lopez seconded a motion to: A. Find
that approval of the resolution to issue 2020 Water System Revenue Bonds is exempt under
the California Environmental Quality Act (CEQA) in accordance with Sections
15060(c)(3), 15378(b)(4), and 15378(b)(5) because the activity approved by the Resolution
relating to the refinancing or funding of previously-approved projects will not result in
direct or indirect physical changes in the environment and, therefore, is not a "project," as
defined in Section 15378 of the CEQA Guidelines; and B. Adopt a resolution for the
issuance of 2020 Water System Revenue Tax Exempt Series A Bonds in the par amount of
$15 million to provide funds to (a) finance costs of certain capital improvements for the
water system (b) fund a deposit to the Debt Service Reserve Fund, and (c) pay cost of
issuance of the 2020 Series Bonds. The resolution provides for flexibility to accommodate
interest rate fluctuations that would impact market conditions. The question was called and
the motion carried unanimously.
10.City Administration
Legislation to Address Use of Public Moneys to Compensate Non-employees for
Business Recruitment
Recommendation:
A. Find that the proposed action is exempt from California Environmental Quality Act
(CEQA) review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a “project”
as defined by CEQA Guidelines §15378; and
B. Authorize City staff to pursue the development of state legislation that prohibits the use
of public moneys to compensate consultants or non-employees for activities related to the
recruitment of private companies to relocate any portion of their business from one city or
county to another pursuant to any form of sales tax sharing agreement.
City Administrator Fandino presented the staff report.
In response to Council questions, City Attorney Patel discussed the Fair Political Practices
Commission (FPPC) opinion for the City of Long Beach regarding a consultant benefiting
from sales tax revenue.
MOTION
Council Member Davis moved and Council Member Menke seconded a motion to: A. Find
that the proposed action is exempt from California Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or indirect
Regular City Council Meeting Minutes Page 6 of 7
February 18, 2020
physical changes in the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines §15378; and B. Authorize City staff to pursue the
development of state legislation that prohibits the use of public moneys to compensate
consultants or non-employees for activities related to the recruitment of private companies
to relocate any portion of their business from one city or county to another pursuant to any
form of sales tax sharing agreement. The question was called and the motion carried
unanimously.
ORAL REPORTS
City Administrator Reports on Activities and Other Announcements
City Administrator Fandino reported on recent Vernon Police Department and Public
Utilities incidents and updating the City’s retention schedules. He announced the write-in
period for the April 14, 2020 General Municipal Election. He discussed the proposed fee
schedule and invited the community to a public workshop on March 10 and a special
Business and Industry Commission meeting on March 17, 2020. He announced the launch
of the YMCA program available to Vernon residents. He stated the City would honor Kobe
Bryant by projecting on the elevated tank. He announced the Spring Egg-Stravangaza on
March 26, 2020.
City Council Reports on Activities (including AB1234), Announcements, or Directives to
Staff.
None.
RECESS
Mayor Ybarra recessed the meeting to Closed Session at 9:43 a.m.
CLOSED SESSION
11.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (4 cases)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case No. 19STCV08859 and JAMS Reference No.
1100107175
City of Vernon v. Bicent (California) Malburg LLC
Los Angeles Superior Court Case No. 19STCP02411 and JAMS Reference No.
1220062657
Vernon Professional Firefighters Association v. City of Vernon
Public Employment Relations Board (PERB) Unfair Practice Charge No. LA-CE-1423-M
Signal Hill vs. Central Basin Municipal Water District
Regular City Council Meeting Minutes Page 7 of 7
February 18, 2020
Los Angeles Superior Court Case No. 19STCP03882
12.CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Vernon Professional Firefighters Association, and
Vernon Fire Management Association
13.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant Exposure to Litigation
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
Facts and Circumstances: Pursuant to Government Code Section 54956.9(e)(3), the City
has received written communication threatening litigation on behalf of the Vernon Fire
Management Association, which communication is made available for public inspection
pursuant to Section 54957.5.
RECONVENE
At 10:04 a.m., Mayor Ybarra adjourned Closed Session and reconvened the regular meeting.
City Attorney Patel reported that City Council met in closed session and there was no reportable
action.
ADJOURNMENT
Mayor Ybarra adjourned the meeting at 10:04 a.m.
______________________________
MELISSA YBARRA, Mayor
ATTEST:
_____________________________________
LISA POPE, City Clerk
(seal)
City Council Agenda Item Report
Agenda Item No. COV-83-2020
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: March 3, 2020
SUBJECT
Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 40, for the period of February 2 through February 15,
2020, which totals $4,367,717.51 and consists of ratification of electronic payments totaling
$4,028,259.82 and ratification of the issuance of early checks totaling $339,457.69.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall
prepare warrants covering claims or demands against the City which are to be presented to City Council
for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared
Operating Account Warrant Register No. 40 covering claims and demands presented during the period
of February 2 through February 15, 2020, drawn, or to be drawn, from East West Bank for City Council
approval.
Fiscal Impact:
The fiscal impact of approving Operating Account Warrant Register No. 40, totals $4,367,717.51. The
Finance Department has determined that sufficient funds to pay such claims/demands, are available in
the respective accounts referenced on Operating Account Warrant Register No. 40.
Attachments:
1. Operating Account Warrant Register No. 40
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
payments thereof.
_ LJ-= /
Scott Williams
Director of Finance / City Treasurer
? /.-" /.u -oDate:
Prirted: 2 120/2020 9:51:52AM
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH t,2020
ELECTRONIC
ACCOUNT
VENDORNAMEANDNUMBER NUMBER
INVOICE
AMOUNT DESCRIPTION tNvorcE P.o.f
PAYMENT PAYMENT PAYMENT
DATE NUMBER AMOUNT
004856 - MELTSSA YBARRA 057.1057.550000 S 121.95 Reimb. lnternet Charges l0ll9-t2/19 020520
02/0612020 934s s 121.9s
OO19O5. WILLIAM DAVIS 057.1057.550000 s 121.95 Reimb. lnternet charges 1o/79-l2ll9 020520
02/06/2020 9346 s 121.95
006518 - CARAHSOFT TECHNOLOGY 011.9019.595210 5 22,729.39 Network Security Services
CORPORATI
tN714650
0210612020 9347 5 22,729.39
ooo447 - cDW GoVERNMENT, tNC 020.1084.900000 s 35,018.72 CISCO DIRECT lE-4000--
020.1084.900000 5 3,42L.78 Sales rax9.5%
wHP6517 011.0014201
WHP6517
0210612020 9348 s 39,440.s0
001206 - DELL MARKETING LP 020.1084.900000 S 4,063.15 SonicWall NSA 2650 TotalSecure - 10351355102 011.0014195
020.1084.900000 S 18.99 Freight
020.1084.900000 s 387.80 SalesTax9.5%
020.1084.900000 S 24,550.16 PowerEdge R540 Fully Configurable- 10368012942 01,1.001,42t7
020.1084.900000 5 1,742.08 Non taxable from above line item 10368012942 OLL.OO742L7
020.1084.900000 S 2,341.78 Sales rax9.5%10358012942
10351355102 011.001419s
10351365102
02/06/2020 9349 s 32,603.96
Primed: 2 I 20/2020 9:51:52AM Paee 1 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
ETECTRONIC
VENDOR NAME AND NUMBER
tNvorcE
AMOUNT DESCRIPTION
ACCOUNT
NUMBER tNvorcE P.O.r
PAYMENT
NUMBER AMOUNT
005460 - ETC DEPOT
OO5O34 - KRONOS INCORPORATED 011.9019.590110 s 797.43 Software & Hardware Usage Fees
003578 - ANGELA MELGAR 011.1004.596s00 s 29.48 Accounting for Pensions & OPEB
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
s
S
s
s
16s.OO 8CH HDCVI/AHD/CVBS/rVl/lP, H.254,
279.00 16CH HDCVI/AHD/CVBS/rvl/lP, H.25s,
22.50 Freight
42.18 Sales Tax95%
910499
910499
910499
910499
011.0014190
011.0014190
011.0014190
02l06/2020 s3s0 s s08.68
1 1551594
020420
02/06/2020 93s1 s 797.43
02l06l2o2o 93s2 s 29.48
0210612020 e3s3 5 740.50
203,257.55
005236. SUEZ WTS SERVICES USA, INC
001658 - WATER REPLENISHMENT
DISTRICT
011.1033.590000
011.1033.590000
011.1033.590000
011.1033.590000
011.1033.590000
011.1033.s90000
011.1033.590000
s
5
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s
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179.03 Water Purification Services
59.68 Water Purification Services
123.10 Water Purification Services
104.48 Water Purification Services
95.17 Water Purification Services
59.58 Water Purification Services
119.36 Water Purification Services
900193851
900194059
900207248
900207249
900207887
900232972
900232973
93s4 s
P tinted: 2 I 20 I 2020 9:51:52AM
020.1084.500110 s 203,257 .55 G rou ndwate r P rod uctio n & Assess me nt 011520
02l06/2020
PaEe 2 ot 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
005594 - US BANK CORPORATE 011.1070.550000
011.1070.550000
011.1001.520000
01r..1001.520000
011.1001.520000
011.1025.596500
011.1026.s95500
011.5031.560000
011.1031.ss0000
011.103r..596500
011.1031.s20000
011.1001.595s00
011.1070.550000
011.1023.596600
011.1002.596500
011.1001.595500
011.1002.520000
05s.8000.s90000
055.9000.900000
020.1084.900000
011.1049.520000
011.1043.520000
011.1043.520000
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745.16 Community Outreach Event
3,703.43 Community Outreach Event
17.19 Name Badge
15.88 NamePlate
11.81 Portrait Prints
236.95 Airline
99.00 Travel Expense
56.55 Cable SubscriPtion
187.12 Community Outreach Event
503.25 Hotels
623.70 Supplies
540.30 Airline / C. Menke
55.13 Community Outreach Event
47.00 LA Times Subscription
107.01 Meals / Meeting
570.00 Registration / C. Menke
38.79 SuPPlies
12.71 Calibration Services
3,242.4L Conext Gateway
1,608.54 Dl/O Controller
75.01 Supplies
459.24 Equipment Rental
688.51 Supplies
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P rinted: 2 I 20 / 2020 9:51:52AM
Paae 3 ol 44
NUMBER AMOUNT DESCRIPTION !NVOICE
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
005594 - US BANK CORPORATE 011.9019.s20010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.s20010
011.9019.520010
011.9019.s20010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.s20010
011.9019.s20010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
s
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s
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S
s
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s
s
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s
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55.14 Antenna Connectors
327.41 Mic for City Admin Events
150.00 Microsoft OneDrive
10.92 Mount for VPU Projector
35.00 Parking
14.22 Prime MembershiP Fee
554.49 Projector for VPU
286.54 Projector Screen
232.04 Replacement Battery
13.13 Screen Protectors
602.24 Signal Booster
7O2.47 Cell Booster for VPU
408.00 Survey Monkey Service
148.80 Toner
83.21 TV Mount
0.99 VOIP Phone APP
90.25 VPU Cell Repeater Equipment
174.05 Wireless AP for VPU Well 22 Camera
13.08 Cell Repeater Connectors
32.27 Coax Connector for PD TV Receivers
762.18 Google Drive for VPU
86.43 HDMI Cables
109.45 iPad Case
112219(1s)
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P tinted: 2 /20/2020 9:51:52AM PaRe 4 of 44
ELECTROI{IC EiIT
vE DOn tl^l/tE Arlo ttuiraEn I{uM8En Aiioum oEicRlmo l volcE P'o'f t'alE lluMBEi aMourT
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. lm
MARCH 3,2020
ETECTRONIC
IIOCN'IIT fiI'OIcE PAYl.IlfI PAYUEI{I PAYMEI{I
VETDOR IIAME AIID IIUUBEi XUiOEN AUOUifi DESCIIPTIOII I|IVOICE P.OJ oAIE TUMBER AMOUIIT
005594. US BANK CORPORATE 011.9019.s20010 s
011.9019.520010 s
011.1060.s95700 s
011.1024.596200 s
011.1024.520000 s
011.1024.s95500 s
011.1046.520000 s
011.1004.594200 s
011.1004.s96550 s
055.9000.595s00 s
0ss.9000.s96s00 s
011.199999 s
0ss.9000.s96s00 s
011.1031.596500 s
011.1031.596700 s
011.1031.s40000 s
011.1031.520050 s
011.1031.ss0000 s
011.1031.s96500 s
011.1031.596s00 s
011.1031.596500 s
011.1031.s95s00 s
011.1031.595500 s
43.67 Keyboard
35.00 Meeting Software
85.00 Conference Registration
53.00 Certificate Service
30.84 Supplies
10.00 Travel Expense
135.64 Supplies
5.49 Federal E-Filing
110.00 Membership Dues
515.96 Airline
32.00 Airport Parking
18.18 Reimbursed Charge
40.00 Travel Expense
789.90 Airline lC.Diaz
481.00 Training / tvt. velez
108.11 Uniforms
135.91 Community Outreach Event
441.52 Community Outreach Event
1,607.59 Hotels/A. Miranda
1,586.86 Hotels / B. Gray
291.68 Hotels / C.Diaz
275.50 Hotels / D. Robertson
396.00 Hotels / J.Chavez
112219( 1s)
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Prir]f.ed: 2/ 20/2020 9:51:52AM PaRe 5 ot 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
ETECTRONIC
lNvorcE
PAYMENT
DATE NUMBER
PAYMENT
AMOUNTVENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION
005594 - US BANK CORPORATE 011.1031.520000
011.1048.520000
011.1049.520000
0ss.9000.596600
0ss.8100.590020
055.9000.s40000
011.1025.596900
011.1026.596900
011.1026.596900
011.1025.595905
011.1031.5s0000
011.1031.520050
011.1043.520000
011.1043.520000
011.1049.520000
011.1031.595550
011.1048.520000
011.1049.520000
011.1043.520000
055.9000.596550
055.9000.900000
011.1049.520000
0ss.9000.596s00
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385.18 Supplies
384.02 Supplies
544.20 Supplies
212.57 Books & Publications
2,793.73 Emergency SuPPlies
1,851.50 Uniforms
762.69 2OL9 EE Recognition / Holiday Event
283.90 2019 Halloween Event
18.17 Halloween Prize / Finance
165.99 Meals / lnterview Panel
87.76 Community Outreach Event
246.80 Meals / Community Outreach
1,747.20 Bottled Water
t,824.9L Supplies
338.58 SuPPlies
125.00 MembershiP Dues
950.28 Refrigerator
52.29 Supplies
724.80 Bottled Water
74.65 Cable SubscriPtion
3,333.t7 Maintenance & RePairs
254.00 Supplies
192.95 Airline
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P tinted: 2 I 20 I 2020 9:51:52AM
Paee 6 ol 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
005594 - US BANK CORPORATE 020.1084.900000
05s.9000.596s00
011.1043.596600
0ss.9000.s50000
020.1084.900000
011.1033.520000
011.1024.595200
011.1003.s95550
011.1003.520000
011.1060.s95700
011.1050.520000
011.1031.595500
011.1031.595700
011.1031.s20050
011.1031.550000
011.1024.596500
011.1002.s95500
011.1002.596500
011.1041.596700
011.1040.595700
0s6.5600.s90000
t,642.26
355.67
40.00
36.37
275.38
769.s5
209.79
170.00
208.94
46t.23
46.6L
462.69
170.00
20.50
150.09
30.00
5s3.96
75.LL
399.00
798.00
3s9.81
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Computer
Hotels
Online BMP Handbook
Outdoor Signs
Solid-State Pressure Sensor
Supplies
Courier Services
Membership Dues
Supplies
Meals / DTSC Hazardous Waste Training
Supplies
Hotels / l. Estrada
Registration / A. Escobedo
Community Outreach Event
Community Outreach Event
Baggage Fee
Airline
Meals / Meeting
Training
Training / Staff
Maintenance & Repairs
49,877.37
P tinted: 2 I 20/ 2020 9:51:52AM
02/06l2o2o 93ss s
Paee 7 ol 44
ELECTRONICffi AYMEiII PAYMEIIT PAYMEM
P.O.S DATE AMOUNTNUMBERAMOUNT DESCRIPTION !NVOtCE NUMBER
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
001595 - VULCAN MATERIALS CO 020.1084.520000
020.1084.520000
020.1084.520000
320.84 Paving Materials-
481.14 Paving Materials-
125.89 Paving Materials-
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5
s
02l06/2020 e3s6 s 928.87
P rintedi 2 /20 / 2020 9:51:52AM
Pape 8 of 44
ErrcrRot{lc
vEilbdn iurrE Alllo iluMBER I{ui/llER aMoulaT DGlcRlmo lttl'olcE P'o.l oatE l{uMBEi AMOUTT
72449800 011.0013885
72467325 011.0013885
72467326 011.0013886
CITY OF VERNON
OPERAT!NG ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
ETECTRONIC
IC@T'IIT IIIVOrcE PAYMETT PAYMEiII PAYMETI
VEI{DOR ITAME AIID llu AEi I{Ui/IIEi ATiOUlfI DESCNPTI()II I VOICE P.O.T DAIE UMIER AMOUTT
005594 - US BANK CORPORATE 011.1033.520000 s
011.1070.ss0000 s
011.1002.520000 s
011.1002.s20000 s
056.5500.570000 s
056.s600.s70000 s
011.5031.550000 s
011.1031.s20000 s
011.1002.550000 s
011.1070.550000 s
011.1002.s96s00 s
011.1001.595500 s
011.1023.595500 s
055.9000.520000 s
011.1043.520000 s
011.9019.520010 s
011.9019.520010 s
011.9019.s20010 s
011.9019.s20010 s
011.9019.520010 s
011.9019.520010 s
011.9019.s20010 s
011.9019.520010 s
9.89 Supplies
L,227.65 Community Outreach Event
458.42 Gym Equipment
45.43 Gym Supplies
989.77 Vehicle Expense
7,292.95 Vehicle Expense
56.55 Cable Subscription
220.93 Supplies
500.00 Annual Holiday Fundraiser
66.25 Community Outreach Event
725.00 Conference Registration / C. Fandino
1,353.50 Hotels / C. Menke
46.45 LA Times Subscription
225.00 Supplies
13.00 GVWR Truck Weighing
30.56 Community Outreach Event
120.00 Microsoft OneDrive
30.00 Microsoft SharePoint
14.22 Prime Membership Fee
0.99 VOIP App
184.95 Domain Name Renewal
780.40 G Suite Business
159.84 lT Supplies
1223L9
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Ptinted: 2 l2O/202O 9:51;52AM Pape 9 of 44
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
ELECTRONIC
INVOICE
AMOUNT DESCRIPTION tNvolcE
PAYMENT
DAIE NUMBER
PAYMENT
AMOUNTVENDOR NAME AND NUMBER NUMBER
005594. US BANK CORPORATE 011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.9019.520010
011.1060.596700
011.1024.520000
011.1024.510000
011.1045.520000
011.1031.550000
011.1031.595500
011.1031.596s00
011.1031.596500
011.1031.s95500
011.L031.595500
011.1031.520000
011.1031.595700
011.1031.540000
011.1026.596900
011.1048.520000
011.1049.520000
011.1049.520000
020.1084.540000
s
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s
s
5
s
5
S
s
s
S
S
s
s
s
S
s
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s
s
s
s
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65.59 lT Supplies
153.10 lT Supplies
35.11 lT Supplies
21^8.74 ff Supplies
36.00 Meeting Software Subscription
40.00 Training
260.60 Books for Vernon Elementary School
55.90 Postage Fee
308.70 Car Stereo
335.39 Community Outreach Event
491.51 Hotels
L,849.79 Hotels / A. Miranda
396.00 Hotels / l. Estrada
396.00 Hotels / J. Chavez
1,745.22 Hotels / R. Sousa
43.07 Supplies
195.00 Training / G. Garcia
953.52 Uniforms
1,7 47.25 Employee Recognition Program
-65.70 Refund
470.05 Supplies
2,669.61 Water Heater
24.55 Uniforms
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Ptinted: 2 I ?0/2020 9:51:52AM Paee 10 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
!NVOICE
PAYMENT
NUMBER AMOUNTAMOUNT DESCRIPTIONVENDOR NAME AND NUMEER NUMBER
005594. US BANK CORPORATE 055.8100.540000
055.9000.s40000
011.1025.596900
011.1026.596900
011.1033.s96200
011.1043.520000
011.1049.520000
011.1049.s90000
0s5.9000.595700
0ss.8000.520000
011.1024.596550
011.1024.596200
055.9000.596500
011.1003.520000
011.1050.596700
011.1043.520000
011.1049.520000
011.1026.596900
011.230210
011.1025.520000
011.1031.540000
011.1026.595700
011.1025.596900
s
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s
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556.03 Uniforms
L,462.21 Uniforms
7,7OO.22 Employee Recognition Program
49.48 Halloween Prize / VPU
3,111.81 Haz Mat ldentifier
r,387.75 Supplies
466.95 Supplies
54.81 Supplies
96.98 Bereavement Gift
48.22 Supplies
704.18 MembershiP Dues
203.39 Courier Services
2,028.00 SubscriPtion
50.35 SuPPlies
141.95 Airline / L. Sanchez
210.24 Supplies
1,027.29 SupPlies
500.00 Employee Recognition Program
913.80 See's Candies Order
447.85 Supplies
467.00 Uniforms
250.00 Employee Recognition Program
7,4L8.06 Employee Recognition Program
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Paee 11 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
ETECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
tNvotcE
AMOUNT DESCRIPNON INVOICE P.O.#
PAYMENT
DATE
PAYMENT
NUMBER
PAYMENT
AMOUNT
005594. US BANK CORPORATE 011.1025.596700
011.1033.570000
020.1084.520000
011.1033.520000
05s.9000.s95550
011.1004.596550
011.1004.596500
011.1004.596550
011.1004.595s00
011.1004.596500
011.1031.595700
011.1031.540000
011.1033.596700
011.1033.596700
011.1033.596700
011.1033.595700
011.1033.596700
011.1002.595500
011.1041.596550
011.1041.596700
011.1041.596700
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595.00 LCw Annual Conference
15.32 Vehicle Expense
221.53 Supplies
65.54 Supplies
149.32 Cable Subscription
50.00 Membership Dues
7,245.58 Parma Conference
670.00 Parma Conference
485.00 Conference Registration
110.00 Membership Dues
515.94 Training/ J. Reyna
287.51 Uniforms
163.50 EMT Certification Fee / D. Kawasaki
163.60 EMT Certification Fee / A. Cass
163.50 EMT Certification Fee / J. Schauster
153.50 EMT Certification Fee / M. Vazquez
74.00 FinBerprinting / Live Scans
26.00 Travel Expense
336.00 Membership Dues
35.00 Training/ J. Moore
35.00 Training / W. Cruz
49,959.67
Ptinted: 2 120 / 2020 9:51:52AM
02/06/2020 s3s7 s
PaEe 12 ol 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
oo24t2 - CALIFORNIA lso 0s5.9200.500150 s
055.9200.s00190 s
0ss.9200.5001s1 s
0s5.9200.500170 s
0s5.9200.s00180 s
0s5.9200.500150 s
05s.9200.s00151 s
055.9200.500190 s
0s5.9200.500210 s
0s5.9200.500170 s
0s5.9200.500150 s
0s5.9200.s001s1 s
0ss.9200.s00170 s
0ss.9200.s00190 s
Recalculation cha rges 10/19
Recalculation Cha rges 10/19
Recalculation Charges 10/19
Recalculation CharBes 10/19
Recalculation Charges 10/19
Recalculation Cha rges 01/20
Recalculation Cha rges 01/20
Reca lculation Charges 01/20
Recalculation Charges 01/20
Recalculation Cha rges 01/20
lnitial Charges 01/20
lnitial Charges 01/20
lnitial Charges 01/20
lnitial Charges 01/20
20200L283144437
054
20200L283144437
054
202001283744437
054
202001283t44437
054
202007283L44437
054
2020aL283L44437
054
20200L283144437
054
20200L283144437
054
202001283t44437
054
202001283t44437
054
20200L283144437
054
202001283144437
054
20200t283744437
054
20200t283144437
054
20,434.45
12,633.92
-1.41
-394.22
-3.32
19,158.10
2.72
591.48
385.75
-1,356.95
-9,3s6.19
-28,O99.77
13,508.91
297,433.60
P tintedi 2 l2\l 2020 9:51:52AM
Pase 13 of 44
ELECTRONIC-:-Iri'iilri E6Ufl; i6iE:,,r::,,::' r:::: i'ii,;:I' ..: "Ir:iili:' ]'F E[i IqlE lt]::,ilE!El:
wrtixn'iiirii eoro nuqggn iq!il!8, il;uit' p!*itiioia :' 'rli:i:!: niibtct P.o.r,, :' ,1j: "DAIE ITU BER ,':il:lMouxr
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
ETECTRONIClili lcdxrrT flvolcE ': .::". :.r'. . . ..1. ' :: ..Ir/litltlll PAYUEm ,aYMEm
li'E-tiiooB aMEA D UMEER IUMBER AtiOUrW Dr9Cntm(X .' t \otct P.o., uaII . r{uMrEi aMoufltr
o2/o3l2o2o 9358 s 32s,O37.48
Printed: 2 /20/2O2O 9:51:524M PaRe 14 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
oo24t2 - CALIFORNIA ISO 055.9200.5001s0 s
05s.9200.s00190 s
055.9200.500210 s
055.9200.5001s1 s
0ss.9200.s00170 s
055.9200.5001s0 s
0ss.9200.s00170 s
055.9200.500180 s
055.9200.500210 s
0ss.9200.s00240 s
055.9200.500151 s
0ss.9200.s00190 s
0s5.9200.5001s0 s
05s.9200.s00190 s
Recalculation Charges 0U20
Recalculation Charges 01/20
Recalculation Charges 01/20
Recalculation Charges 01/20
Recalculation Charges 01/20
lnitial Charges 01/20
lnitial Charges 01/20
lnitial Charges 01/20
lnitial Charges 01/20
lnitial Charges 01/20
lnitial Charges 01/20
lnitial CharBes 0U20
lnitial Charges 02120
lnitial Charges 02/20
202002043144549
735
202002043144549
735
202002043144549
735
202002043144549
735
202002043144549
735
202002043144549
735
202002043L44549
735
202002043L44549
735
202002043r44s49
735
202002043144549
73s
202002043r44549
735
202002043L44549
735
202002043r44549
735
202002043144549
735
17,077.69
352.98
301.13
-0.07
-325.32
140,399.85
1,132,555.46
5,890.92
11,557.09
6,869.79
-0.56
-6,247.50
18,078.43
2,138.33
Ptinted: 2 120 12020 9:51:52AM Pase 15 of 44
AMOUNT DESCRIPTION
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
ETECTRONIC
mict PAYI/IEIYT PAYM€llr PA!!!,l.El{r
VEI{DOR I{AME AI{D I{UMBER NUMBER AT'!OUrI DESCRDTIOI{ ITVOIG P.o.I DAItr ..' I{U"BEN AXiIii'U !
oo24r2 - CALIFORNIA ISO 055.9200.500210 s 3,458.51 lnitial charges 02120 202002043t44549
735
202002043144549
735
202002043t44549
735
202002043144549
735
202002043144549
735
202002043L44549
735
202002043144s49
735
055.9200.500151 s -0.r5 lnitial charges 02120
055.9200.500170 5 -1,644.44 lnitial Charges 02120
055.9200.500190 S 118.77 Recalculation Charges 01/17
055.9200.500150 S -2.93 Recalculation Charges 01/17
055.9200.500150 S -571.85 Recalculation Charges 04/17
055.9200.500190 S -geO.O0 Recalculation CharBes 04/17
o2/LO/2020 93s9 s 1,330,14s.92
005026 - CAPITAL ACCOUNTING 011.1004.595200 5 7,137.7 2 User Fee Update
PARTNERS, L
81030
o2/rr/2o2o 9350 s 7,137.72
005506 - BESI EESI & KRIEGER, tLP 011.1024.593200 S 3,136.00 R€: T€lecommunications 859263
011.1024.s93200 S 384-50 Re: Genenl Munlclpal Matte6 867894
0u.024.593200 S 554.50 R.:Telecommunications 86789s
011.$4a.595200 $ t343.0s Re: Vernon Housiry Commission 857896
o2l11l2020 9361 S 9,428.05
000267 - BROADBANDLLC 057.1057.500173 S 4,139.00 lnternetAccessServices
o2/1.t/2O2O 9352 s 4,139.00
Plnted: 2 /2O 12020 9:51:524M
2t5202003744
Pase 16 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
OO51O8. JEMMOTT ROLLINS GROUP,
tNc
011.1021.797000 s 13,750.00 Professional Services-
02/7Ll2O2O 9363 s 13,750.00
0ss.8100.596200 s 54,862.67 Security Services 3955006198 - JRM
02l11l2O2O 9354 s s4,862.67
OOOO59 - SO CAL EDISON 0ss.9200.s00170 s
0s5.9200.500170 s
53,460.00 Victorville Lugo Vernon
125,360.00 Mead Laguna Bell 01/20
7501086321
750LO86322
02lrLl2o2o 935s s 179,820.00
OO672L - TULLETT PREBON AMERICAS
CORP
05s.9200.s96200 s 30.00 Brokerage Fees 013120
02ltL/2020 9356 s 30.00
004442. WI RELESS I NNOVATION
LIMITED
0s5.9000.900000 s 1,180.00 lridium s5993
02lLLl2O2O 9357 s 1,180.00
000714 - CALPERS 011.1004.595200
011.1004.595200
s
s
2,250.00 GASB 68 Reporting Services Fee
2,250.00 GASB 58 Reporting Services Fee
100000015924433
100000015924437
0111412020 s368 s 4,500.00
002190 - oFFlcE DEPOT 011.1040.520000
011.1041.520000
011.1043.520000
40.19 Supplies
45.03 Supplies
14.22 Supplies
s
s
s
418813259001
418813259001
4L8813259001
100.44
P rinted: 2 l20l 2020 9:51:52AM
02l06/2020 e369 s
PaRe 17 ot 44
FE82O
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
ELECTRON!C
VENDOR NAME AND NUMBER
001581. THE GAS COMPANY
ACCOUNT INVOICE PAYM€NT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE
PAYMENT PAYMENT
NUMBER AMOUNT
011.1049.560000 s
011.1043.s50000 s
020.1084.s60000 s
011.1049.560000 s
011.1033.550000 s
056.5600.s50000 s
011.1048.560000 s
011.1033.s50000 s
011.1033.s50000 s
78t.62 Period: ]-2lL9
390.81 Period:. 12/79
390.81 Period:12119
1,205.51 Periodi 721L9
149.69 Period:12l19
53.16 Period:12l19
32.56 Period:12119
18.14 Period:12l19
55.40 Period: 12l19
011320
011320
011320
011320(2)
011320(3)
011320(s)
011320(5)
011320(7)
111320(4)
02l04/2020 9370 s 3,078.70
004438 - FLEMING ENVIRONMENTAL,
tNc
011.1049.590000
011.1049.590000
650.00 Designated Operator 30 Day lnspections
861.32 Service Call
r5766
15810
02/L3l2O2O s371 s 1,511.32
005289. HARDY & HARPER, INC 011.1043.900000
011.1043.900000
011.1043.900000
011.1043.900000
3,563.50 Retention Payment
8,L34.62 Retention Payment
555.00 Retention Payment
133.00 Retention Payment
s
S
s
s
21600RET
21600RET
21600RET
21500RET
t2,497.72
Ptinted: 2 /2o I 2020 9:51:52AM
o2l13l2O2O 9372 s
Pase 18 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
005614 - NORTHWEST ELECTRICAL
SERVICES,
020.1084.900000 s
020.1084.900000 s
0ss.8200.s95200 s
020.1084.s20000 s
020.1084.900000 s
05s.9000.s95200 s
120.00 Technical Design Services
43,032.00 Technical Design Services
8,942.34 Technical Design Services
2,685.00 Technical Design Services
10,477.20 Technical Design Services
445.50 Technical Design Services
L763
t763
L763
t763
1763
L763
0217312020 9373 s 65,702.04
005182 - ANTHEM BLUE CROSS 011.1026.s02031 s 15,979.06 Medicare Retirees 106548304
o2lL3l2O2O 9374 s 15,979.06
011.200100 127.14 Refund ACH Pmt 2/3120 Ref00022258sOO674L. STELLA PASILLAS
021].412020 9378 s L27.14
OO3O49 - PETRELLI ELECTRIC, INC 05s.200400 5 1,594,42L.98 Electric Service Maintenance 200024
02lL4/2020 9379 s L,594,42t.98
011.210210 4.35 Medicare Tax: 3rd Party Sick Pay 012320OO4O75. THE DEPARTMENT OF THE
TREASURY 02ltt/2o2o 9380 s 4.35
Pintedi 212012020 9:51:52AM
Paee 1.9 of 44
ELECTRONIC
VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION NUMBER AMOUNT
S
s
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
ETECTRONIC
ICCOUXT III!/OICE PAY EI{T PAYMEIIIT PAYI'EiIT
vEtlDrOR ITAUE AXD f,UMAEi Xuiimn AMOUT{T DESCatmO NU)|CE P.O.t OAIE iUMBEI Al/lOUt{T
11.13 Supplies
1.06 Sales Tax 9.5%
155.41 Supplies
14.76 Sales Tax95%
36.72 Supplies
35.81 Supplies
187.21 Supplies
41.76 Supplies
18.75 Supplies
245.27 Supplies
34.10 Supplies
40.32 Supplies
21.59 Supplies
2.05 Sales Tax 9.5%
29.43 Supplies
2.80 Sales Tax95%
121.27 Supplies
11.52 Sales Tax 9.5%
25.29 Supplies
2.40 Sales Tax 9.5%
4.82 Supplies
0.45 Sales Tax9.5%
002190 - oFFtcE DEPOT 011.1003.520000 s
011.1003.s20000 s
011.1024.520000 s
011.1024.s20000 s
020.1084.520000 s
056.5600.s20000 s
0s5.7100.520000 s
0ss.8100.s20000 s
0ss.8300.s20000 s
055.9000.520000 s
0ss.9100.s20000 s
055.9200.520000 s
0ss.8100.s20000 s
055.8100.520000 s
oss.8oo0.s2o00o s
055.8000.s20000 s
011.1004.520000 s
011.1004.s20000 s
011.1004.520000 s
011.1004.520000 s
011.1004.s20000 s
011.1004.520000 s
420999273001
42099927300L
429446940001,
42944694000L
42987t97300L
42987t97300t
42987L973001
42987L97300L
42987197300L
429877973001
42987t973001
42987L97300L
429884050001
429884050001
429884051001
429884051001
430097784001
430097784001
430105078001
430106078001
430105081001
430105081001
L,O44.94
Prinred: 2 /2O1202O 9:51:524M
02/t2/2020 9381 s
Pape 20 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
ELECTRONIC
VENDOR NAME AND NUMBER
000249 - FEDEX
ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT
NUMBER AMOUNT DESCRIPTION INVOICE P.O.f DATE NUMBER AMOUNT
0ss.9000.520000 s
011.1026.s20000 s
011.1003.520000 s
011.1024.s10000 s
011.1024.510000 s
055.9000.s20000 s
86.35 Period: 01/20
134.48 Period:OU2O
128.95 Period;0ll20
78.69 Period:01/20
t77.27 Period: 02/20
242.61 Period:02/20
6900L2224
590794826
69144499s
69t444995
592092861
592092851
02/t3/2020 9382 s 848.35
001552 - HOME DEPOT CREDIT
SERVICES
056.5600.s20000
020.1084.520000
055.8400.590000
s
s
105.55 Building Supplies
447.57 Building Materials & Hardware-
1,483.50 SmallTools, Plumbing, and Hardware
012820_MULTTPLE 055.0000574
012920_MULTtPLE 011.0013881
013020_MULTTPLE 055.0002748
02/t3l2O2O 9383 s 2,036.82
000059 - so cAL EDrsoN 011.1043.550000 s 69.48 Period: 01/20 011620
o2lL4l2O2O 9384 s 69.48
001617 - UPS 011.1041.520000 s
011.1033.s20000 s
011.1040.s20000 s
011.1041.520000 s
011.1033.520000 5
055.8200.s20000 s
011.1041.s20000 s
63.73 Period:01/20
30.56 Period:01/20
30.59 Period: 01/20
73.32 Period: 01/20
14.32 Period:01/20
37.59 Period: 01/20
39.83 Period: 01/20
933312030
933312030
933312040
933312040
933312040
933312050
933312050
289.94
Printedi 2 12012020 9:51:52AM
o2l14l2o2o 938s s
PaEe 27 of 44
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
TOTAL ETECTRONIC s 4,028,259.82
P tinted: 2 /20 / 2020 9:51:52AM PaEe 22 of 44
ETECTRONIC
DESCRIPTION
!NVOTCE
AMOUNT DATE NUMBER AMOUNT
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARTY CHECKS
VENDOR NAME AND NUMBER
rNvotcE
AMOUNT DESCRIPTION
ACCOUNT
NUMBER lNvotcE
CHECK
NUMBER
PAYMENT
AMOUNT
000005 - ATHRONE CO, INC
OOI723. AFC HYDRAULIC SEALS &
REPAI R
0s5.8100.596200
055.8100.596200
011.1033.595200
011.1043.520000
0s5.8100.596200
055.8100.596200
055.8100.595200
011.1033.596200
s
s
s
S
S
s
s
s
279.14 Portable Restrooms
88.95 Portable Restrooms
122.43 Portable Restrooms
111.33 Portable Restrooms
84.95 Portable Restrooms
279.14 Portable Restrooms
88.95 Portable Restrooms
122.43 Portable Restrooms
128.00 seal kit
350.00 labor to install seals
500.00 laborto remove and install boom
12.15 Sales Tax 9.5%
136.00 seal kit
500.00 laborto remove and replace hydraulic
500.00 laborto disassemble hone and reseal
12.92 Sales Tax9.5%
67.00 aw 45 hydraulic oil
1,2OO.OO labor to test hydraulic cylinders and
5.37 Sales Tax95%
615926
6r5927
515928
620270
62027L
620272
620273
620274
02l04l2020 604893 s 1,L77.32
011.1046.520000
011.1045.590000
011.1045.590000
011.1045.520000
011.1045.520000
011.1046.590000
011.1045.590000
011.1046.520000
011.1046.520000
011.1046.590000
011.1046.520000
s
s
s
S
5
5
s
s
s
5
29261
2926L
29261
2926r
29270
29270
29270
29270
2927!
2927t
2927r
011.0014166
011.0014165
011.0014156
011.0014172
011.0014172
oLL.0014172
011.0014171
01 1.0014171
02/04/2020 3,6L2.45
P (inied: 2 I 20 / 2020 9:51: 52AM
604894 5
PaEe 23 ol 44
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
EARTY CHECKS
ffi paYMEl{T CHECX PAYUEi|T
VEI{DOR I{AME AI{D I{UMAER IUMBER AMOUIIT DESCRIPTIOII IIII,OTT P.O.I OAIE IIUMBER AMOUI{I
OOO314- ANGELCITY DATA,INC 011.9019,590110 S 50.00 FireStation lnsPedion DatabaseSvnem 77423
02/04/2020 60489s s 50.00
002889 - AT&T MOBILITY 011.9019.s50010 5 46.23 Period:L2lO9/19-OL/O8l2O2o 832175480X01152
020 02lo4l2o2o 604896 5 46.23
005054 - BEARCOM 011.9019.520010 5 3,227.87 PW Parking Lot Side Door 4873105
011.1033.594000 S 1,581.66 SC Service Agreement 4955632
011.9019.520010 S 1,100.00 PART NUMBER: HU-1345LNSMN- 4950623 011.0014218
011.9019.520010 s 17.00 Freight
011.9019.520010 S 104.51 Sales Tax 9.5%
011.9019.520010 s 1.61 Sales Tax9.5%
4960623 011.0014218
4950523
4960623
02/o4l2O2O 604897 s 5,032.6s
000068 - CAVENAUGH & ASSOCIATES 011.1031.595700 S 548.00 DUI Seminar / M. Fino
011.1031.595700 s 548.00 DUI Seminar/ B. Redona
010920
010e20(2)
o2/o4l2o2o 604898 s 1,095.00
OOO927 - PAUL CERDAJR 011.1031.596500 5 24.82 Driving / Force Option Simulator 123019
02/04/2020 604899 5 24.82
005113 - COLANTUONO, HIGHSMITH 011.1003.596300 S 202.00 Re: Election Advice
& WHATLE 02/0412020 604900 s 202.00
Printed'. 2 /20 12020 9:51:52AM
39904
Paae 24 ol 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
ooo331 - CoMMERCIAL DOOR OF LOS 01.1.1049.590000 s
ANGELES
4,998.00 Replace Overhead Door 18280
02l04l2o2o 604901 s 4,998.00
OO34O5 - COMMUNICATIONS SUPPLY
CORP
057.10s7.s20000 s 2,406.26 Communication SuPPlies-8771L2 057.0000084
02l04l2O2O 604902 s 2,406.26
001936. EMPIRE CLEANING SUPPLY 011.120010
011.120010
011.120010
011.120010
011.120010
5
S
s
s
S
L,027.20 (0552-670) Lotusoft White 2ply Toilet
2,616.00 (0552-800) GP White Multifold Towel
455.80 (0568-550) Hand Cleaner - 41 Duraview
70.80 (0515-435) Disinfectant
397.18 Sales Tax95%
rt529t2
1L529L2
1152912
tr529t2
Lt529L2
011.0014220
011.0014220
011.0014220
011.0014220
02/04l2O2O 604903 5 4,577.98
006598 - MARCUS FINO 011.1031.596s00 s 215.04 Cavenaugh & Associates DUI Seminar 010920
02/0412020 604904 s 2r5.O4
P tinted: 2 120 I 2020 9:51:52AM PaEe 25 of 44
AMOUNT DESCRIPTION
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARTY CHECKS
ACCOUNT
VENDORilAMEANDNUMBER NUMBER
tNvotcE
AMOUNT DESCRIPTION INVOTCE P.O.#
PAYMENT CHECK PAYMENT
DATE NUMBER AMOUNT
006650 - GRAFIX SYSTEMS 011.4031.850000 S 3,780.00 Computer Cut High Performance 27646
011.4031.850000 5 1,724.94 Digital Print on High Performance Print 27646
011.4031.850000 S 270.00 Computer Cut High Performance Vinyl - 27646
011.4031.850000 S 135.00 Computer Cut High Performance Vinyl - 27646
011.4031.850000 S 225.00 Digital Print on High Performance Print 27646
011.4031.850000 S 324.00 Computer Cut High Performance Vinyl - 27546
011.4031.850000 S 81.00 Computer Cut High Performance Vinyl - 27646
011.4031.850000 S 3,060.00 Labor to Remove Old Decals and lnstall 27646
011.4031.850000 S 62L.29 Sales Tax 9.5%27646 o]lll4yo 5q€9s s 19414
02/04/2020 504905 s 44.51
011.0014207
ot7.oor4207
otl.oot4207
011.0014207
011.0014207
011.0014207
011.0014207
o77.OO74207
000s84 - HoAG 011.1026.502031 S 44.61 Medical Services / B. Malkenhorst 110819
000584 - HOAG MEMORIAL HOSPITAL 011.1026.502031 S 13.01 Medical Services / B. Malkenhorst 1211L9
005531 - JOVENES, INC 011.1021.797000 S 25,000.00 CommUNlTY Fund Grant ot2L20
02/0412020 604907 s 13.01
02/0412020 604908 s 25,000.00
OO37O1. RAFAEL LANDA
005838. ADRIAN LOYA
011.2031.595500 S rOg.g6 SFST Course 010920
011.1031.596500 S 24.82 Driving / Force Option Simulator 123019
01 1320
o2/o4l212o 604909 s r.34.78
02/0412020 604910 s 172.30
Ptinted: 2 / 201 2020 9:51:524M
011.1026.595800 5 772.30 Tuition Reimbursement
Pape 26 ot 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
EARTY CHECKS
VENDOR NAME AND NUMBER
lNvorcE
AMOUNT DESCRIPTION
ACCOUNT
NUMBER rNvotcE
PAYMENT
DATE
CHECK
NUMBER
005516 - MEMORIALCARE MEDICAL
GROUP
005515. MEMORIALCARE MEDICAL
GROUP
011.1025.502031 s 554.85 Medical Services / B. Malkenhorst LL26t9
011.1025.502031 s 7.91 Medical Services / B. Malkenhorst LL24r9
o2lo4[2020 6o4e]7 5 ss4.e1
02/04/2020 504912 5 7.9t
006735. OCM ANESTHESIA
005734 - ORANGE COUNTY UROLOGY 011.1026.502031 s
ASSOC
004365 . PACIFICA ORTHOPEDICS 011.1026.s02031 s
011.1026.502031 s 22.14 Medical Services / B. Malkenhorst 011020
02104/2020 604913 s 22.t4
88.48 Medical Services / B. Malkenhorst 721819
02l04/2020 604914 s
02l04/2020 60491s 5
02l04/2020 604916 s 5,723.56
88.48
9.43 Medical Services / V. Malkenhorst 120519
9.43
OO43O7 - PROVANTAGE, LLC 020.1084.900000
020.1084.900000
020.1084.900000
s
s
s
5,L60.42 Code - SYNOOFH-
72.90 Freight
490.24 Sales Tax 9.5%
8495836
8495836
8495835
011.0014205
011.0014205
OOO958 . QUEST DIAGNOSTICS 011.1026.502031
011.1026.502031
011.1026.502031
Medical Services / B. Malkenhorst
Medical Services / B. Malkenhorst
Medical Services / B. Malkenhorst
s
s
s
2.76
2.76
3.04
7rt4224682
7214042484
727209t073
o2lo4/2o2o 604917 s 8.56
P tinted: 2 I 20 / 2020 9:51:52AM Paae 27 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARTY CHECKS
ACCOUNT
VENDORNAMEANDNUMBER NUMBER
INVOICE
AMOUNT DESCRIPTION tNvotcE P.o.#
PAYMENT CHECK PAYMENT
DATE NUMBER AMOUNT
006628 - BRYAN REDONA 011.1031.596500 S 215.04 Cavenaugh & Associates DUI Seminar 010920
o2lo4l212o 604918 s 21s.04
001145 - JOSE REYNA 011.1031.596500 S 24.82 Driving / Force Op6on Simulator 123019
o2/o4l2o2o 504919 5 24.82
003775 - SILVA'S PRINTING NETWORK 055.9000.520000 S SS.O0 Business Cards (VPU) -
055.9000.520000 S 8.46 Sales Tax 9.5%
27081
27087
055.000277L
o2lo4/2o21 604920 5 97.46
006731 - SOUTHEAST COMMUNITY 011.1021.797000 S 25,000.00 CommUNlTY Fund Grant
FOUNDATION
012220
0210412020 60492t s 2s,000.00
006711- SOUTHERNCOMPUTER 020.1084.900000 S 32,310.52 CiscoCatalystC9500-40XLayer3- 1N000518074 011.0014202
WAREHOUSE, I
020.1084.900000 S 3,069.50 Sales Tax9.5%rN000618074
020.1084.900000 S 2,859.00 Tdsourcing New Eol Sandi 1Tb X400 Sata 1N000619107 011.0014212
020.1084.900000 5 271.61 Sales rax9.5%tN000619107
02/0412020 604922 s 38,s10.53
001515 - PHILLIP SWINFORD 011.2031.596500 S 109.96 SFST Course
005808 - THE NEIGHBORHOOD MUSIC 011.1021.797000 S 25,000.00 CommuNlry Fund Grant
SCHOOL
010920
o2l04l2o2o 604924 s 25,000.00
02/0412020 604923 s 109.96
Ptinted: 2 /20/2020 9:51:52AM
o72t20
Pas,e 28 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
OO67L2. ULTIMATE RECYCLE, LLC 011.1043.520000
0r.1.1043.520000
5
S
360.00 UR-1 ASPHALT COLD PATCH-
34.20 Sales Tax95%
t127
tt2l
011.0014209
02l04/2020 504925 s 394.20
001417 - WESLEY M KOBAYASHI DPM, 011.1026.502031 s
tNc
9.80 Medical Services / V. Malkenhorst I12r19
02/04/2020 604926 s 9.80
OO55O8 - STEPHANIE ACEVES 011.1031.s96500 s 85.40 Crisis lntervention Training for 012920
02/06/2020 604927 5 86.40
003668. IVETTE ALFARO 011.1031.596500 s 86.40 Crisis lntervention Training for 012920
02/0612020 604928 s 86.40
OO53O9 - ATLAS SAFETY SOLUTIONS 011.1043.s20000 s 150.00 Gas Detector Calibration Service tNVVOL0002945 011.0014135
o2l06l2o2o 504929 s 150.00
006646 - BAJA ROOFING & COATINGS, 011.1049.900000 s
tNc
3,730.00 Retention Payment 013020
02/0612020 604930 s 3,730.00
P rinte* 2 /20 /2020 9:51:524M Pape 29 of 44
AMOUNT DESCRIPTION
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARLY CHECKS
VENDOR NAME AND NUMBER
OO549O . CINTAS CORPORATION
ACCOUNT INVOICE PAYMENT CHECI( PAYMENT
NUMEER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT
020.1084.540000 s
0ss.8000.s40000 s
0ss.8100.s40000 s
056.5600.540000 s
055.8000.540000 s
0ss.8100.s40000 s
056.5600.540000 s
020.1084.540000 s
020.1084.s40000 s
055.8000.s40000 s
055.8100.540000 s
os6.s600.s4oooo s
137.49 Uniforms
38.56 Uniforms
151.59 Uniforms
52.02 Uniforms
38.55 Uniforms
151.59 Uniforms
52.02 Uniforms
138.49 Uniforms
137.49 Uniforms
38.56 Uniforms
151.59 Uniforms
52.02 Uniforms
4040057189
4040057189
4040057189
4040057189
4040670345
4040570345
4040670345
4040570345
4041253083
4041253083
4041253083
4041253083
02/06l2o2o 504931 s 1,139.98
000310 - cRAtG WELD|NG SUPPLY, CO 011.1047.520000 s 151.12 Oxygen, Acetylene, Propane and Welding 533750 011.0013888
02106/2020 604932 s 151.12
001335 - CURRENT WHOLESALE
ELECTRIC SUP
020.1084.s90000 s 478.95 Electrical Supplies-260928 011.0013878
02l06/2O2O 604933 s 478.95
OOO947. DAILY JOURNAL
CORPORATION
300.00
Ptinted: 2 /2012020 9:51:52AM
011.1003.ss0000 s 300.00 Publication Services 83330020
02l06/2020 504934 s
Pase 30 of 44
CITY OF VERNON
OPERAT!NG ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARTY CHECKS
ACCOUNT
VENDORNAMEANDNUMBER NUMBER
rNvolcE
AMOUNT DESCRIPTION tNvotcE P.o.f
PAYMENT CHECK PAYMENT
DATE NUMBER AMOUNT
000970 - DANGELO CO 011.120010 s 4,577.57 PIPE 10" C153 Dt M.J.
011.120010 s 434.87 Sales rax9.5%
011.120010 s -S,O1Z.A4 P|PE 10" CLs3 Dr M.J.
011.120010 5 4,422.24 P|PE 10" C153 Dr M.J.
011.120010 s +ZO.t1 SalesTax9.S%
011.120010 S 3,985.20 CopperType "K" Soft 2" x2O'-
011.120010 S 378.59 SalesTax9.S%
s1384575001 011.0014117
s1384s7s001
s1384575002 011.0014117
s1384575003 011.0014117
s1384575003
s1389297001 011.0014180
s1389297001
13189458
13189459
13189450
13189815
13191500
L3202765
002566 - DEWEY PEST CONTROL 011.1033.590000 S ZZ.O0 Pest Control Services
011.1033.590000 S 25.00 Pest Control Services
011.1033.590000 S ZS.O0 Pest Control Services
055.8400.590000 5 t22.00 Pest Control Services
011.1033.590000 S ZS.O0 Pest Control Services
056.5500.590000 S SS.O0 Pest Control Services
02106/2020 604935 s 9,206.14
02/06/2020 604935 s 289.00
006737 - EMPERTA rNC.011.199999 5 7,849.72 GBLRefundOverpmtCust#022533 Ref000222309
02/06/2020 604937 5 7,849.72
003795- FIREAPPARATUSSOLUTIONS 011.1033.570000 S 1,OSZ.+9 VehicleMaintenance&Repairs 16115
02/06/2020 504938 s L,067.49
001668 - LORENZO GAYTAN 011.1031.596500 S 54.58 Electronic Surveillance State
02106/2020 604939 s 54.58
Ptinledi 2 l2Ol202O 9:51.:52AM
020320
Pase 31 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 1,2020
EARTY CHECKS
TC@UllT NVOrcE DAYMEI|T CHEq( PAYMEI{T
VEI\IDOF I{AME AIID ItUMIEf, IIUUSER AMOI'IIT OE9CflPTIOII II{I'OICE P.O.T I'AIE IIIUMBEN AffOUiIT
006358 - INDUSTRIAL
ENVIRONMENTAL ASSOC
011.1050.595200 S 1,587.88 Compliance Outreach Training & 1
011.1.060.595200 S 2,493.00 Compliance Outreach & Educational 1814
011.1060.595200 5 2,489.72 Compliance Outreach & Educational L9O2
02106/2020 604940 s 6,570.60
000897 - LEAGUE OF CALIFORNIA 011.1002.596550 S 81.00 Membership Dues
crTtEs
628487
02106/2020 60494r s 81.00
005853 - LETTCTA LOPEZ 057.1057.550000 s 121.95 Reimb. lnternet Charges LO/19-121L9 020520
02/0612020 604942 s 121.95
006592 - CAROL MENKE 057.1057.550000 S 121.95 Reimb. lnternet Charges l1/19-l2ll9 020520
02/0612020 504943 s 121.9s
001577 - MERIDIAN MEDICAL 011.1033.520000 5 1,667.70 DuoDote Auto-lnjector (30 ea./interior 21752
TECHNOLOGIES
011.0014112
0210612020 604944 5 r,667.70
005504 - NT5 MI(EDON, LLC 011-120010 S 3,250.00 (0730-200)Perma Patch5olbs. BaSs a7457a 011.0014147
011.120010 S 100.00 rrcight 874578 011.0014147
011.120010 S 318.25 SalesTaxg.S% A7457a
0210612020 504945 S 3,568.26
Ptinted: 2 /20 /2020 9:51:524M PaEe 32 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
006586. OCCUPATIONAL HEALTH
CENTERS OF
011.1026.597000 s
011.1025.s97000 s
011.1026.s97000 s
1,129.00 Medical Services
701.50 Medical Services
138.00 Medical Services
66555831
55511964
66824839
02/06l2O2O 504946 s 1,968.s0
001943 - PLUMBING & INDUSTRIAL
SUPPLY
011.1049.s20000
011.1049.520000
011.1049.520000
s
S
5
369.55 Plumbing Hardware & Supplies-
112.39 Plumbing Hardware & Supplies-
10.12 Plumbing Hardware & Supplies-
s1227683001
sr2282l4007
s1228255001
011.0013884
011.0013884
011.0013884
02l06/2020 604947 s 492.07
005416 - PRIORITY BUILDING
SERVICES, LL
011.1049.s90000 s 9,005.38 Janitorial Services 01/20 67254
02/0612020 604948 5 9,005.38
003859 - RTCHARD P GUESS MD, INC 011.1033.596200 s
011.1033.s96200 s
750.00 Medical Director Fees
750.00 Medical Director Fees
113019
122319
02/06/2020 604949 s 1,500.00
P (inted: 2 /20 I 2020 9:51:52AM Pase 33 of 44
AMOUNT DESCRIPTION NUMBER AMOUNT
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARTY CHECKS
IC@UllT VOICE PAYMETI CllEcl( PAY El\tI
VEITDON IIAi'E AIiD I{Ui'BER IIUi,IIEi AT/tOUlIl DESCiIEI(X{ I I'OIG P.O' DATE I{UMEER AMOUi{I
003775 - SILVA'S PRINTING NETWORK 011.1048.520000 S 423.36 Parking Permits - 2020; Two Versions 27078
011.1048.520000 s 21.00 Freight
011.1048.520000 S 40.22 Sales Tax9.5%
011.1048.520000 S 386.32 Parking Stickers - 2020, Two Versions- 27084
011.1048.520000 S 14.00 Freight
011.1048.520000 S :S.20 SalesTax9.5%
011.0014214
27078 011.0014214
27078
011.0014215
27084 011.0014215
27084
0210612020 5049s0 s 921.60
001222 - ANA SWINFORD 011.1031.595500 S AS.4O Crisis lntervention Training for 012920
02106/2020 5049s1 s 85.40
000282 - TRI-CITY MUTUALWATER 011.1033.550000 5 225.00 Hydrant
COMPANY
010220
0210612020 6049s2 s 22s.00
006739 - TYLER BUSINESS FORMS 011.1026.520000 S 250.78 1095 Forms and Envelopes 4080s
0210612020 6049s3 s 260.78
001481 - VERIZON WIRELESS 011.9019.550010 S 822.56 Period: 12119 984s993800
02/06/2020 6049s4 s 822.s5
000743 - XEROX FINANCIAL SERVICES, 011.9019.590110 S :,Zrg.:0 Lease Payment
LLC
1940444
0210612020 6049ss s 3,219.30
0o11s3 - ZUMAR lNouSTRlE rNC 011.1043.520000 S 1,375.85 RegulatorySitns& Mounting Hardwarc_ a5629 011.0013a96
ouo6l2o2o 504956 s 1,376.86
P rinred: 2 /20 / 2020 9:51:52AM PaEe 34 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
EARLY CHECKS
AOCOUiIT IiIVOICI PAYMEI|T CHECX PAYI'EiII
VEI{DOi ITAME AXD XUMBln UMIER AMOUI{I DESCRIPTIOI{ I VOICE P.O.I DAIE I{UMAEi AIIOUiIT
OO197O AQUA-METR|C sALEs 011.120010 S d436.75 (2150-140) SENSUS Water Meter - 1Nv0075962 011.0014123
011.120010 S 96.30 Freight
011.120010 S 421.50 Sales Tax 9.5%
rNV0075962 011.0014123
rNV0075962
o2/tt/2o20 604957 s 4,9s4.s6
OOO778 - CALIFORNIA WATER SERVICE 011.1043.560000 5 42.47 Period:. O1l2O
co
012320
o2l77l2o21 6049s8 5 42.47
OO5OO4. PATRICK CAM 011.1031.596500 S 327.50 Firearms lnstructor Course 0t2920
o2lLt/2020 5049s9 s 327.s0
ooo255 - CALPORTLAND COMPANY 020.1084.520000 s ass.l6 concrete 94460945
02/1tl2O2O 504960 s 89s.15
001545 - EUGENIO CERDA 011.1031.596500 S 24.82 Driving / Force Option Simulator 123019
o2lrll2o2o 604961 5 24.82
001095 - CHEM PRo LAB, lNc 011.1049.590000 S 314.00 WaterTreatment Service 658419
o2ltll2o2o 504952 s 314.00
006191 - DATA TICKET, INC 011.1031.594200 S 513.59 Parking Citations Processing Service 108500
o2ltl/2}20 604963 s s13.69
Ptinted: 2 /20 I 2020 9:51:52AM Pase 35 of 44
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
EARLY CHECKS
ACCOU||T {VOICI PAYI/IEIIT CHEC( PAYM€TI
VEI{DOi I{AI\iC AXD I{U"BEN iUiiSEN AffOUrI DE9Cn|PT|OT lllVOIcE P.O.' DAIE I{UMIER AMOUrT
001192 - EMPIRE WEST CORPORATION 011.1045.520000 S 97.50 103625 filter
011.1045.590000 S 15.00 Freight
011.1045.520000 S S.Z5 Sales rax9.5%
48747
48747
48747
011.0014174
011.0014174
o2/LLl2O2O 604964 5 t21.76
004762 - ENERGYWORLDNET, INC 056.5500.596700 s 2,457.00 QQSubscription Renewal 756920
o2/LLl2O2O 60495s 5 2,4s7.0O
006695- FACTORYMOTORPARTS 011.1046.520000 S 111.34 brf1383brakepads
011.1045.520000 S 135.81 btf 1475 brake pads
011.1046.520000 S Z0S.g2 5w30 oil
011.1046.520000 5 48.74 Sales Tax9.5%
123364661 011.0014175
72336466L 011.0014175
t2335456L 011.0014175
123364661
o2/LL/2020 604965 s s61.81
005421- GAfEWAYWATER MGMT 011.1043.595200 S 11,375.05 M54 support / Gu.t Applic.tion LARUR2201907
AUTHORITY o2l7u2o2o 504967 s 11,375.06
000075 - rAcP 011.1031.595550 S 190.00 Membership Dues 95049
o2/ttl2o2o 604968 s 190.00
004143 - INTERWE5TCOIISUITING 011.1041.595200 S 9,396.44 suilding & Safety Plan Review s6169
GROUP,IN ou7tl2o2o 504969 s 9,398.44
Primed: 2 / 2Ol 2020 9:51:52AM Pase 35 of 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
EARTY CHECKS
PAYMENT CHECK PAYMENT
VENDORNAMEANDNUMBER NUMBER AMOUNT DESCRIPTION lNvotcE P.o.r DAIE NUMBER AMOUTTT
OOO8O4 - LBJOHNSON HARDWARE CO O55.84OO.59OOOO I 24.0s Small Took, Plumbiry & Buildint 105754 055.0002742
s1
O5s.84OO.s9O@0 S 142.34 smallTools, Plumbing & Eulldlng 105846 055.@02742
055.840o-s9oooo 5 15.32 Small Tooh, Plumbing & Building 105889 0ss.0002742
055.8400.590000 S -142.34 smallTooli, Plumblnt & Euilding 105890 055.0002742
055.8400.59@00 s 21.85 SmallTook, Plumbing& Building 105955 o5s.o$274z
055.8400.s900oo S 45.99 SmallTook, PluftbinS& BuildlnS 10606s 055.0@2742
055.8400.590000 t 7.01 smalt Tooh, Plumblng & Buildint 106078 055.0002742
ouTtJzo2o 604970 S 114.23
003342 - LIBERTY MANUFACTURING, 011.1031.590000 S 387.00 Range Maintenance
tNc
1805
000996 - GABRTEL MARTINEZ 011.1031.595500 S 24.82 Driving / Force Option Simulator 123019
000841- NATIONAL LEAGUE OF CITIES 011.1002.596550 S 276.00 Membership Dues 158083
o2llrl2121 604977 s 387.00
0211t12020 604972 5 24.82
o2/tt/202o 604973 s 275.00
001957. TODD NEWTON
o2ltL/2020 604974 s 130.18
Printed: 2 120 12020 9:51: 52AM
011.1031.596500 S 130.18 Use of Force & De-Escalation 020420
PaRe 37 ot 44
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH l,2O2O
004831. PACIFIC AUTO REPAIR 011.1045.s20000
011.1046.520000
011.1045.520000
011.1046.520000
011.1045.s20000
011.1045.520000
011.1045.s90000
011. r.046.s90000
011.1045.590000
011.1046.520000
S
s
s
S
s
S
s
s
s
s
155.00 oxygen sensor
L32.00 oxygen sensor
95.00 water pump
18.00 anti freeze
350.00 fuel pump
28.00 fuel filter
85.00 labor diagnostics
310.00 labor water pump and oxygen sensors
170.00 laborfuel pump
80.98 Sales Tax 10.25
3r22
3122
3r22
3122
3L22
3122
3L22
3122
3t22
3122
011.0014175
011.0014176
011.0014176
011.0014176
011.0014175
011.0014176
011.0014176
011.0014175
011.0014176
02lrtl2020 50497s s 1,435.98
004111 - PAC|Frc coMMERCIAL TRUCK 011.1045.590000 s
BODY,
80.00 Labor to repair step 25687 011.0014170
02ltrl2o2o 604975 5 80.00
OOO8O5 - RIO HONDO COLLEGE 011.1031.596700 s 81.72 Enrollment Fee F19212ZVRN
02/LLl2O2O 604977 s 81.72
OOO38O. STACY MEDICAL CENTER 011.1031.596200 5 510.00 Medical Services 52 1135781
02/LL/202O 604978 s 510.00
OOO191. STATE STREET LAUNDRY 011.1031.520000 s
011.1031.s20000 s
011.1031.s20000 s
10.80 Laundry Services-
15.30 Laundry Services-
9.90 Laundry Services-
1192 1
L1922
1 1923
011.0013958
011.0013958
0r-1.0013958
36.00
P tinted: 2 I 20l2O2O 9:51:52AM
o2/Lr/2O2O 604979 s
Pase 38 of 44
NUMBER AMOUNT DESCRIPTION INVOICE P.O.#NUMBER
CITY OF VERNON
OPERAT!NG ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2020
EARTY CHECKS
VEI{DOR I{AME AI{D ITIUMBER t{Ui'AER AMOU!|T DESCruPflOfl VOICE P.O.T D^IE I{UM8EI AMOiJ i
005152 - VASQUEZ & COMPANY, LLP 011.1004.595200 S 15,000.00 Professional Services 2200014tN
o2ltu2o2o 604980 s 1s,000.00
000868 - RICHARD VILLEGAS 011.1031.596500 S 130.18 Use of Force & De-Escalation o20420
o2l1tl202o 604981 s 130.18
000404 - w.r.s.E., rNc 011.1045.520000 S 76.00 sty shd935
011.1046.520000 S 7.22 Sales Tax9.5%
7L748770t 011.0014173
7t748710t
02/7L{2O2O 604982 s 83.22
005599 - WEBCO LB, LLC 011.1043.590000 S 8,950.00 Street Sweeping Services 12119 185079
o2/rt/2020 604983 s 8,9s0.00
004514 - WESTERN TRUCK EXCHANGE 011.1046.520000 S 334.80 152537-ss latch
011.1046.520000 s 155.05 185597 rcvr kit
011.1045.520000 S 191.70 185596 fob
011.1046.590000 5 ZZ.O0 Freight
011.1046.520000 S SS.Z9 SalesTax9.5%
647245 011.0014161
647245 011.0014161
641245 011.0014151
64L245 011.0014161
641245
02l7u2o2o 504984 s 780.34
001948 - AT&T 011.9019.s90110 S 1,979.40 Period:t2lt9l19-O7lLgl20 011920
02/13/2020 604985 s 1,979.40
001948 - AT&T 011.9019.560010 5 842.44 Period: r2120/I9 -Ot/19/20
011.9019.560010 S 215.41 Period: 12/201]-9 -O1.lt9/20
0t2020
ot2o20(21
02/13/2020 604986 5 1,057.85
Ptinted: 2 I 20 12020 9:51:524M Pase 39 of 44
CITY OF VERNON
OPERAT!NG ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARTY CHECKS
ACCOUNT
VENDOR NAMEAND NUMBER NUMBER
lNvotcE
AMOUNT DESCRIPTION rNvorcE P.O.#
PAYMENT
DATE
CHECK
NUMBER
PAYMENT
AMOUNT
004448 - BATTERY SYSTEMS, INC 011.1046.520000
011.1046.520000
011.1046.520000
011.1045.520000
S
S
s
s
-95.18 Vehicle Batteries, Alternators &
382.62 Vehicle Batteries, Alternators &
273.76 Vehicle Batteries, Alternators &
424.48 Vehicle Batteries, Alternators &
5269207
5270804
5279874
5294L69
011.0013870
011.0013870
011.0013870
011.0013870
02/73/2020 504987 s 985.58
001973 . CALIFORNIA FRAME & AXLE 011.1045.520000
011.1045.520000
011.1046.s20000
245.00 Front End Repairs-
55.00 Front End Repairs-
7L8.69 Front End Repairs-
s
s
S
57530
5756r
s7830
011.0013871
011.0013871
011.0013871
o]1111]9?0 s 1,018.69604988
000256 - CALPORTLAND COMPANY 020.1084.s20000 s 957.02 Concrete 94475749
o2lL3/2020 604989 s 957.O2
004163. CENTRAL FORD 011.1046.s20000
011.1046.520000
011.1046.520000
011.1046.520000
391.73 Auto Parts-
141.88 Auto Parts-
243.39 Auto Parts-
129.50 Auto Parts-
s
s
s
s
348575
348591
349055
349577
011.0013873
011.0013873
011.0013873
011.0013873
o2lt3l2O2O 604990 s 906.50
2,160.00
PaRe 40 ol 44
005229 - EHS INTERNATIONAL, INC 055.8100.596700
020.1084.596700
055.8100.595700
0s6.s500.596700
S
S
s
S
1,080.00 Traffic Control / Flagger Safety Courses
694.28 Traffic Control / Flagger Safety Courses
308.57 Traffic Control / Flagger Safety Courses
77.L5 fralhc Control / Flagger Safety Courses
31825 1
3t8252
378252
3t8252
Ptnted: 2 / 20 I 2020 9:51:52AM
0211312020 504991 s
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARTY CHECKS : at@ut{T m/orcF .,,,:it,::t . r: : . ., .. : PAYMErI cHEct( pAyrrElil
VENOOR t{ArrE AllD trtUMEEA I{UMgEi AMOUI{T DESG Pltoll . l : r'ilVorcl P.O.r OArE r{UMlEn AMUiIi
005825 - FRONTIER 011.9019.s50010 s 55.01 Period: O7l15/20 - O2lt5/20 011620
o2lL3/2O20 604993 s ss.01
004239. HSA BANK 011.1002.s02030
011.1003.502030
011.1004.502030
011.1024.502030
011.1026.502020
011.1031.502030
011.1033.s02030
011.1040.502030
011.1041.s02030
011.1043.502030
011.1046.502030
011.1049.502030
011.1060.502030
011.9019.502030
020.1084.502030
0s6.5600.502030
055.9000.502030
055.9100.502030
S
S
S
s
s
5
s
S
S
s
s
s
s
s
s
s
s
s
500.00 Employer Contributio n 03 I O1-/ 20
500.00 Employer Contributio n 03 I 01/20
2,500.00 Employer Contribution 03/01/20
1,500.00 Employer Contribution 03/01/20
1,500.00 Employer Contribution O3lOLl20
8,750.00 Employer Contribution O3/OL/20
8,500.00 EmployerContribution O3l0L/20
1,000.00 Employer Contribution O3/Oll 20
1,000.00 Employer Contribution 03101/20
2,000.00 Employer Contribution 03lOtl20
500.00 Employer Contributio n 03 I Oll 20
500.00 Employer Contributio n O3l 07/ 20
1,500.00 Employer Contribution O3lOll2O
500.00 Employer Contribution O3/O]^{20
3,500.00 Employer Contribution 03 / 0]-/ 20
500.00 Employer Contributio n O3lO7/20
1,500.00 Employer Contribution 03 I O1./ 20
500.00 Employer Contribution O3/OL/20
02tL20
02Lt20
02rt20
02rL20
02rr20
02tt20
021720
02L120
021720
02tt20
02tt20
021120
02tr20
02tr20
021120
02rt20
02rt20
o21L20
35,750.00
P(inted: 2 12012020 9:51: 524M
02/73/2020 604994 s
Pape 41 of 44
ClW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
EARTY CHECKS
ACCOUNT
VENDOR NAMEAND NUMBER NUMBER
!NVOtCE
AMOUNT DESCRIPTION INVOICE P.O.*
PAYMENT CHECK PAYMENT
DATE NUMBER AMOUNT
000585 - IGOE & COMPANY, INC 011.1026.594200 S 143.00 Participation Fee 207888
o2lL3l2O2O 604995 s 143.00
003908- LOPEZ&LOPEZTIRESERVICE 011.1045.520000 5 ZZl.q2 Tires,Accessories&Repairs-
011.1045.520000 S 1,018.78 Tires, Accessories & Repairs-
22938
23048
011.0013875
011.0013875
02113/2020 604996 s 1,246.20
000121 - LU'S LIGHTHOUSE, INC 011.1046.520000 S 35.75 Supplies-
011.1046.520000 S 330.21 Supplies-
011.1046.520000 s 118.88 Supplies-
005203 - MRC SMART TECHNOLOGY 011.9019.590110 5 2,742.91 Managed Print Services
SOLUTIONS
1159751 011.0013909
1160455 011.0013909
1160684 011.0013909
I N 1346593
02/13/2020 604997 s 484.84
o2lr3/2020 504998 5 2,742.9L
006612 - QUALIFIED MOBILE, INC 011.1046.590000 5 255.00 Car Wash Services
011.1046.590000 S 408.00 CarWash Services
26535s
266653
o2/t3/2020 604999 s 663.00
003149 - RICHARD C. SLADE & 020.1084.900000 5 4,872.65 Groundwater Services
ASSOCIATES
020.1084.900000 S l,4T6.00GroundwaterServices
5354
5365
o2/L3l2O2O 50s000 s 6,348.6s
001345 - TIME CLOCK SALES & 055.8200.596200 S 138.00 Time Clock Maintenance
SERVICE o2/t3/2020 60s001 s 138.00
Ptified: 2 I 2O/202O 9:51:52AM
1M829351
Pase 42 of 44
CIW OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH 3,2O2O
006415 - UNION PACIFIC RAILROAD
COMPANY
011.1043.s90000 5 9,505.00 Grade Crossing Modifications 303962487
o2l13l2O2O 60s003 s 9,s05.00
001481 - VERIZON BUSINESS SERVICES 011.9019.560010 s 518.79 Period:12l19 71346938
02/]-3l2O2O 60s004 s 6L8.79
TOTAT EARTY CHECKS S 339,4s7.69
Prirted: 2 I 20 I 2020 9:51:52AM Paae 43 ol 44
EARTY CHECKS
ACCOUNT
NUMBER AMOUNT DESCRIPTION tNvolcE P.O.# DArE
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.40
MARCH I,2O2O
RECAP BY FUND
FUND ELECTRONIC TOTAL EARLY CHECK TOTAL WARRANT TOTAL GRAND TOTATS
011 - GENERAL
O2O. WATER
055-LIGHT&POWER
056 - NATURAL GAS
057 - FIBER OPTIC
GRAND TOTAT
TOTAT CHECKS TO BE PRINTED O
169,807.53 s
337,192.54
3,sL4,O39.70
2,837.15
4,382.90
270,778.76 s
57,521.72
5,25t.84
3,255.21
2,550.15
0.00 s
0.00
0.00
0.00
0.00
440,585.29
394,714.26
3,5L9,291.54
6,092.36
7,033.05
4,028,259.82 s 339,457.59 s o.oo s 4,367,717.57
rL
PaEe 44 ot 44Printed: 2 /2O l2O2O 9:51:524M
City Council Agenda Item Report
Agenda Item No. COV-84-2020
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: March 3, 2020
SUBJECT
RDA Obligation Retirement Account Warrant Register
Recommendation:
Approve RDA Obligation Retirement Account Warrant Register No. 57, for the period of January 19
through February 15, 2020, consisting of ratification of electronic payments totaling $7,000.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall
prepare warrants covering claims or demands against the City which are to be presented to City Council
for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared
RDA Obligation Retirement Account Warrant Register No. 57 covering claims and demands presented
during the period of January 19 through February 15, 2020, drawn, or to be drawn, from East West Bank
for City Council approval.
Fiscal Impact:
The fiscal impact of approving RDA Obligation Retirement Account Warrant Register No. 57, totals
$7,000.00. The Finance Department has determined that sufficient funds to pay such claims/demands,
are available in the respective accounts referenced on RDA Obligation Retirement Account Warrant
Register No. 57.
Attachments:
1. RDA Obligation Retirement Account Warrant Register No. 57
CITY OF VERNON
RDA OBLIGATION RETIREMENT ACCOUNT
WARRANT REGISTER NO.57
MARCH 3,2O2O
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
payments thereof.
Director of Finance / City Treasurer
Date: z- /-o /z=e,=.a
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
Scott Williams
P rinted: 2 /2012020 9:00:43AM
CITY OF VERNON
RDA OBLIGATION RETIREMENT ACCOUNT
WARRANT REGISTER NO.57
MARCH 3,2O2O
ELECTRONIC
AC@UUT INVOICE PAYi'ENT PAYMENT ?AYMEI{T
VEIIDOX XAME AIID I{UM8ER NUMAEN AMOUI{T DE9CiIPTIOiI I I/OICE P.O.f OA]I I\IUMBEE AMOUiIT
001413 BLX GROUP, LLC 022-lOa2-5942OO 5 7,000.00 Fina ncia I Advirory Seruices_ 41994101010220
o1/2Al2O2O 38 s 2000.00
TOTAL ELECTRONIC s 7,OOO.OO
P (inted: 2 /20 12020 9:00:434M Paee ! of 2
CITY OF VERNON
RDA OBTIGATION RETIREMENT ACCOUNT
WARRANT REGISTER NO.57
MARCH 3,2020
RECAP BY FUND
EIECTRoNICTOTAL EARLYCHECKTOTAT WARRANTTOTAT GRANDTOTATS
022 - VERNON REDEVELOPMENT AGENCY s 7,000.00 s 0.00 s o.o0 s z,ooo.o0
0.00 5 7,000.00GRAND TOTAT
TOTAL CHECKS TO BE PRINTED O
$ 7,(x)o.oo S o.oo S
P (nned: 2 120 12020 9:00:434M
,/>
Pase 2ot2
City Council Agenda Item Report
Agenda Item No. COV-73-2020
Submitted by: Cynthia Cano
Submitting Department: Public Works
Meeting Date: March 3, 2020
SUBJECT
Public Works Monthly Building Report
Recommendation:
Receive and file the January 2020 Building Report.
Background:
The attached building report consists of total issued permits, major projects, demolition permits, new
building permits and certificate of occupancy status reports for the month of January 2020.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. Public Works Department January 2020 Building Report
January
February
March
April
May
lune
July
August
September
october
November
oeaembe,
City of Vernon
Buildint Oivision
Monthly R€port Summary
Monthly
Year to Date
58,20O,000
s8,000,000
s7,800,000
s7,600,000
s7,400,000
s7,200,000
ST,ooo,ooo
s6,800,000
56,500,ooo
56,400,0(r0
50
49
4A
46
45
43
42
47
40
*""'J +od .o$ *e S $
""-""""rC*r'os"",y
I2019 Conskuction Value I2020 Construction Value
-2019
Number of permits _2020 Number of permits
s8,200,000
s8,0m,000
S7,8oo,ooo
s7,50O,00o
s7,40O,m0
$7,200,000
s7,000,000
s6,800,000
s6,600,m0
s5,400,000
50
48
46
44
41
40
osn "..d onp .".'-.C
roq
1sio +9* --"" t""
""-r"""....'"
-2019
Year to Oate Vatue I2O2Oyear to Date Vatue
-2019
Yearto Date permirs
-
2020 year to Oate permits
Year to Date
Permit
oifference
Valuation
Difference
-t2%75%
2019 2020
Construdion
value
Number ol
Permits
Year to Date
Value
Year to Oate
Permits
Conttruction
value
Number of
Peamits
Year to Date
value
Year to Oate
Pe.mits
6,968,160 49 s 6,968,150 49 s 8.046.145 43 S 8,046,14s 43
T
T
tt
--------r------
FFrr:
T-----l
T
=
City of Vernon
Building Department
Monthly Report from'l 11 12020 lo 1 131 12020
Tvpe Value # of Permits
Electrical
lndustrial - Addition
lndustrial - Remodel
Mechanical
Miscellaneous
Plumbing
Roof
t3
2
4
5
10
4
4
January 2020 TOTALS PERMITS
PREVIOUS MONTHS TOTAL
YEAR TO DATE TOTAL
January 2019 TOTALS PERMITS:
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO DATE TOTAL
$8,046,145.00
$0.00
43
0
$8,046,145.00
$6,968,160.00
$0.00
43
49
0
$6,968,160.00
a ntelWall
Directof of Public Works
49
(
$104,881 .00
$611 ,414.00
$236,000.00
$2,794,E50.00
$3,991,600.00
$13,800.00
$293,600.00
City of Vernon
Building Department
New Buildings Roport - January 2020
None
I
Wall
Director Public Works
City of Vernon
Building Oepartment
Demolition Report - January 2020
None
I
Wall
Director of Public Works
City of vernon
Building Department
tilajor Projects from 1l'U2020 lo 'll3'll2020
Valuations > 20,000
Description Job ValuePermit No.Proiect Address
Electrical
B-2019-3631
3
Mechanical
B-2019-3846
4415 PACIFIC BLVD
APN 6308006014
53OO BOYLE AVE
APN 6310008020
5688 BOYLE AVE
APN 6310008011
lnstallation of 30kw disel generator
on a 4'x'10'concrete pad, within
existing fenced telecom facility. No
tower work; no visual impact.
Two story offlce building.4200 s.f
New Pre-Engineered metal building
for grinder room, superstructure.
1053 sq.ft.
New bacon slicing, add ceiling and
remodel lunch room locker room
and restroom.
all building corrections for Promate
Produce
Construct temporary wall
provide & install 2 existing tuL dyct
wirjm orivude & install lec.5 ton AJC
unit & duct work, '1 mini-split for
server room
l\rechanical piping and distribution
to new plant retrofit
l\ilechanical - HVAC I Completion ol
all corrections for Promate
Anchorage of a new vaporizer to an
existing pad.
Krones new wet grinding convesion
installation, superstructure.
23000
$23,000.00
561414
50000B-2019-3893
2 Record(s)
lndustrial - Remodel
8-2019-3835 3855 SOTO ST
APN 6302020059
$611,414.00
120000
85000
26000
B-2020-3948
B-2020-3905
Promate
Promate Produce
B-2019-3888
8-2020-3917
8-2020-3946
8-2020-3949
53OO BOYLE AVE
APN 6310008020
3201 BANDINI BLVD
APN 630300'1008
53OO BOYLE AVE
APN 6310008020
5688 BOYLE AVE
APN 6310008011
3055 44TH ST
APN 630301204'1
5353 DOWNEY RD
APN 6310002029
Record(s)
Record(s)
5563 ALCOA AVE
APN 6310008008
53OO BOYLE AVE
APN 6310008020
Overhill Farms Replace spiral#3 evaporator
$231,000.00
175000
35000
2250000
34500
300000
5
Miscellaneous
B-2019-3903
$2,794,500.00
25000
B-2019-3894
2000000
Tenant
'l Record(s)
lndustrial - Addition
B-20',t9-3797 3015 LEONIS BLVD
APN 6303021007
rPlanet Eart of LA
Equipment permit for boiler. 3rd
boiler. FA/V B-20'16-1650
B-2019-3895
B-20'19-3896
B-2019-3887
B-2020-3918
B-2019-38s6
B-2019-3693
530O BOYLE AVE
APN 6310008020
53OO BOYLE AVE
APN 6310008020
2422 28TH Sr
APN 6302005007
53OO BOYLE AVE
APN 6310008020
5999 MALBURG WAY
APN 63'10027046
4199 BANDINI BLVD
APN 52430200'18
3301 LEONIS BLVD
APN 6303019012
2940 LEONIS BLVD
APN 6303024015
Enclose walls of bale storage
canopy
AMUT new dry and wet de-labeling
installation superstructure.
Storage Racks
Storage racks
lnstall high pile storage racks in
warehouse.
Roofing - approx 46,000 sf of
existing reoof with a 4-ply buildt up
lnstall kopical 911 title 24 compliant
roof coating over bur 727 squares.
Replacing 24 skylights.
T/o Roof, iinstall 4 p/4 bur Title 24
Compliant
9000 s.f
rPlanet Earth
1s0000
1600000
s0000
25000
I5000
40000
8
Roof
B-2020-3913
B-2020-3940
B-2020-3944
1890 25TH ST
APN
Record(s)
Record(s)
$3,985,000.00
97500
144000
33600
3 $275,100.00
22 Permit(s)
I
aniel Wall
Director of Public Works
Total $7,920,014.00
Structural braces and tizapezes FW
#8-2020-3917
City of Vernon
Building Department
Status of Certificates of Occupancy Requests
Month of January 2020
Request for lnspection
Approved
Pending
Temporary Occupancies
27
6
362
'12
Daniel Wall
Director of Public Works
City oI Vernon
Certificate of Occupancy
Applications Date From 1l1l2O2O lo 1l31l2O2O
lssued Permit No. Proiect Address Tenant Description Fees Paid Square Fe(
Allnet 101 LLC Women's wholesale
clothing
385.00
c-2020-1419 2760 FBUITLAND AVE Montage Fulfillment, LLC
APN
Warehouse apparel 1 ,207 .OO
c-2020-1420
c-2020-1416
c-2020-1417
c-2020-1418
c-2020-1421
c-2020-1422
c-2020-1423
c-2020-1424
c-2020-1425
c-2020-1427
c-2020-142A
c-2020-1429
c-2020-1431
c-2020-1432
2450 VEBNON AVE
APN 6308006019
4720 DISTBICT BLVD
APN 6304015002
4851 SANTA FE AVE
APN 6308015044
2608
APN
37TH ST
6302020038
2602
APN
37TH ST
6302020038
3730
APN
26TH ST
5192030004
5041 SANTA FE AVE
APN 63080150'1 I
3278
APN
26TH ST
630300202't
Deluxity lnc Wholesalehandbags 1,046.00
H.P Tires & Wheels
Corporation
Montage Fulfillment, LLC Warehouse apparel 1,046.00
i,4ontage Fulfillment LLC Warehouse apparel 1 ,046.00
KC Global Netlvork lnc Wholesale sugar 885.00
JW Clothing Co Warehouseclothing 885.00
Cutting fabrics 885.00
Self -Reliant lndividual
Support Services lnc.
Office use 385.00
885.00
885.00
311
119t
12C
51 91
10000
7100
1128
477
1200
60
1 '185,
6s0
2AO
4500.
4843
1866
2833 LEONIS BLVD
APN 6303022004
3801 SANTA FE AVE
APN 6302015007
3 Angels Screen Print
Works lnc.
Warehousing
Screen printing
Name Change
Plastic conlainer
manufacturing
3278
APN
26TH ST
6303002021
6074 MALBURGWAY Saitex USA LLC
APN 6310027050
5700
APN
lSTST
6308018023
Henghui American Holding
LLC
Garmentwarehouse 385.00
Denim
manulacturing
885.00
2450 VERNON AVE
APN 6308006019
Emperia Handbag lnc. dba
Emperia lnc.
Malibu Skye lnc. dba Grand
Mountain sports lnc.
c-2020-1433 2450 VERNON AVE
APN 6308006019
Handbag wholesale 885.00
Warehousing tires 885.00
Red lce lnc.
C-2020]1426 4425 SOTO ST Micielo Logislics
APN 6308001020 Corporation
Elain lnc.
385.00
Handbag wholesale 885.00
1
1244
;sued Permit No. Proiect Address Tenant Oescription Fees Paid Square Feet
c-2020-1434
c-2020-1435
c-2020-1436
Q-2020-1437
c-2020-1439
c-2020-'l 440
c-2020-1441
c-2020-1442
c-2020-1443
4665
APN
49TH ST
6304018022
588'1
APN
2ND ST
63080179'15
4933 LOMA VISTA
APN 6304026029
2825 SANTA FE AVE
APN 6302006025
Bigger Farther Faster LLC
dba Bamp Logistrics
TEE Styled lnc
CSK Design
4625 DISTRICT BLVD Horn Food lnc
APN 6304020035
4625 DISTRICT BLVD Bicon Food lnc.
APN 6304020035
5383 ALCOA AVE
APN 6310008016
3737 BOSS ST
APN 6302012005
Garment
manufacture
Global Besl Produce lnc Cold storage
Bonatex lnc Office use
Ofive Distribution lnc.
885.00
385.00
Warehouse general
merchandise
885.00
Garment wholesale 385.00
Warehouse general
merchandise
385.00
Food storage
warehouse
88s.00
Office use 385.00
Warehouse T-shirts 385.00
4925
50
1978
4700
350
800
10
3000,
300,
4002646 DOWNEY RD
APN 5192025008
385.00
J.H. Produce lnc Produce wholesale 385.00
Total for Certificate of Occupancy:19,200.00 610,660.00
Total Fees Paid 19,200.0027 Permits(s)
2
C-2O20-1438 3005 BNSF RR Jackpot Enterprise
APN 6303002014
lssued Permit No. Project Address Tenant
City of Vernon
Certificate of Occupancy
lssued Date From 11112020 lo 113112020
Description
11712020 c-20',18-0965 4555 EVERETT AVE
APN 6304022022
PHINCESS PAPER lNC. l\,4anulacturing of
paper products
885.00
885.00
885.00
385.00
88s.00
385.00
34000
24985
3590
275
8144
7350
1/1412020 C-2018-1076 4733 LOMA VTSTA
APN 6304025023
SHEWAK LAJWANTI
HOME FASHIONS INC
DBA S,L, HOIVE
FASHIONS INC,
UNITED FRESH, INC,
Warehousing and
distribution of
blankets
Befrigerated
warehouse - produce
111512020 C-2018-1073 4223 D|STRtCT BLVD
APN 6304028016
1/1512020 C-20'r8-1040 3001 STEBRA P|NE
APN 6303002028
DINASTY SECURITY INC Office use
LOVESEAT INC1116/2020 C-2019-'r269 3344 LEONTS BLVD
APN 6303026004
111612020 c-2019-1203 4600 PAC|F|C BLVD
APN 6308004011
DUNAIVIS INC
Total tor Certificate of Occupancy:4,310.00 74344.OO
Total Fees Paid 4,310.006 Permits(s)
Fees Paid Square Feet
Warehousing and
distribution of
furniture
Garment cutting
1
City Council Agenda Item Report
Agenda Item No. COV-55-2020
Submitted by: Lissette Melendez
Submitting Department: Public Works
Meeting Date: March 3, 2020
SUBJECT
Acceptance of Electrical Easement at 4328 Alcoa Avenue (APN 6303-010-047)
Recommendation:
A. Find that acceptance of the Electrical Easement is not a “project” as that term is defined under the
California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it
would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance,
repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use)
and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the
environment); and
B. Accept the Electrical Easement and authorize the Mayor to execute the Certificate of Acceptance.
Background:
The property located at 4328 Alcoa Avenue is being developed and an easement is needed for the
installation and maintenance of City owned electrical conduit and equipment serving the property. The
Public Works Department has received a fully executed Electrical Easement by 3520 Vernon Ave LLC, a
Delaware limited liability company, for the property at the above-mentioned location, Assessor’s Parcel
No. 6303-010-047.
The easement has been reviewed and approved by the Vernon Public Utilities Department and has been
approved as to form by the City Attorney’s Office.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. Electrical Easement - 4328 Alcoa
2. Certificate of Acceptance - 4328 Alcoa
RECORDING REQUESTED BY
and
WHEN RECORDED MAIL TO:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: City Clerk
MAIL TAX STATEMENTS TO:
Exempt
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
EASEMENT
(ELECTRICAL)
APN: 6303-010-047
DOCUMENTARY TRANSFER TAX IS NONE —NOT REQUIRED SEC. 11922 REVENUE
TAXATION CODE.
FOR VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED,
3520 VERNON AVE LLC, a Delaware limited liability company (the "Grantor"}
HEREBY GRANTS) TO:
City of Vernon, a municipal corporation (the "Grantee")
An easement for every purpose beneficial to the Vernon Public Utilities Department, including, but
not limited to, the right to construct, lay, install, use, maintain, alter, add to, repair, replace, inspect
and remove underground and overhead electric and other public utilities, consisting of pole, guys and
anchors, crossarms, wires, cables, conduits, manholes, vaults, pull boxes, markers and other fixtures
and appliances with the right of ingress and egress in, on, over, under, across and through that certain
real property in the City of Vernon, County of Los Angeles, State of California, as described in
Exhibit "A" attached hereto and incorporated herein by this reference, and as more particularly
shown on the map attached hereto as Exhibit "B" and incorporated herein by this reference. This
easement is on a portion of the property owned by the Grantor. The Grantee, and its employees shall
have free access to said facilities and every part thereof, at all times, for the purpose of exercising the
rights herein granted.
Date: ~ " ~ ~-- , 2020
"Grantor"
3520 VERNON AVE LLC, a Delaware limited liability company
Name, Title
Signature
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On January 22, 2020, before me, Elmira Sipen, a Notary Public, personally appeared
~~~¢ ~c~~e ~~.u~ ,who proved to
me on the basis of satisfactory evidence to be the persons) whose names) is/are subscribed to the
within instrument, and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signatures) on the instrument the person(s), or
the entity upon behalf of which the persons) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WI~ES~' ~_-- L_~a _~a _rr__._~ ___~
ELMIRA SIPEN
`~'~~ Notary Public -California z.,,fi.... z Z ' ~,~~ Los Angeles County >
.. ,..✓ Commission ~ 2198150
My Comm. Expires May 20, 2021
Signature
EXHIBIT 99 A "
ELECTRICAL EASEMENT
LEGAL DESCRIPTION
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF VERNON IN THE COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
TWO STRIPS OF LAND, BEING A PORTION OF LOT 7 OF THE 500 ACRE TRACT OF THE LOS
ANGELES FRUIT LAND ASSOCIATION, IN THE CITY OF VERNON, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, AS SHOWN ON MAP THEREOF RECORDED IN BOOK 3 PAGES 156 AND 157 OF
MISCELLANEOUS RECORDS, IN THE OFFICE OF THE' COUNTY RECORDER OF SAID COUNTY, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
STRIP 1
A 4.00 FOOT WIDE STRIP OF LAND, THE CENTERLINE DESCRIBED AS FOLLOWS:
BEGINNING AT THE INTERSECTION OF THE EASTERLY LINE OF ALCOA AVENUE (FORMERLY MAGNOLIA
AVENUE), 50 FEET IN WIDTH, WITH THE SOUTHERLY LINE OF VERNON AVENUE, 50 FEET IN WIDTH
AS SHOWN ON THE 500 ACRE TRACT OF THE LOS ANGELES FRUIT LAND ASSOCIATION; THENCE
ALONG SAID EASTERLY STREET LINE SOUTH 00° 22' 43" EAST 186.56 FEET; THENCE LEAVING SAID
EASTERLY LINE NORTH 89' 37' 17" EAST 5.00 FEET TO THE EASTERLY LINE OF ALCOA AVENUE,
60.00 FEET AS NOW ESTABLISHED PER INSTRUMENT N0. 20190571984, RECORDED IN JUNE 17,
2019, OFFICIAL RECORDS TO THE TRUE POINT OF BEGINNING.
THENCE NORTH 89' 37' 17" EAST 44.82 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE
NORTHWESTERLY HAVING A RADIUS OF 12.50 FEET; THENCE NORTHERLY ALONG SAID CURVE, AN
ARC LENGTH OF 19.63 FEET THROUGH A CENTRAL ANGLE OF 90' 00' 00"; THENCE TANGENT TO
SAID CURVE, NORTH 00' 22' 43" WEST 34.50 FEET TO A POINT DESIGNATED AS POINT A HEREON.
THE SIDELINES OF SAIQ EASEMENT SHALL BE PROLONGED OR SHORTENED TO TERMINATE AT THE
EAST LINE OF ALCOA AVENUE AS NOW ESTABLISHED PER AFOREMENTIONED INSTRUMENT N0.
20190571984.
STRIP ~
A 14.00 FOOT WIDE STRIP, BEING 10 FEET WESTERLY AND 4.00 FEET EASTERLY OF THE FOLLOWING
DESCRIBED LINE.
BEGINNING AT POINT A, NORTH 00' 22' 43" WEST 18.00 FEET
4328 ALCOA AVE., CI
oLECo R aCA a EASEEMENT
~F CALIFORNIA
SCALE 1"= 60' - o" SEABOARD ENGINEERING CO. jog "o. ~s-o64
1415 E. COLORADO STREET, SUITE 205 DRAWN BY Mp GLENDALE, CA. 91205 ~A~ 1 /28/20
CHECKED BY ~L. (310) 277-7337 FAX (818) 550-7339
MD SEABOARD~SEABOARDENGCO.COM PAGE ~ OF ~
EXHIBIT "B"
LEGEND:
ELECTRICAL
AREA = 238.76 SF
VERNON~ AVENUE o ~ o o ~ --~-.t- o — -~.; - -P.O.B o o ~ ~ o 0 0
25.0' 25.0'
50.0' _ p~Q~00a 0~ X04 ~
~~ X00 aC~f~C~ 4G°~QC~~ 0~ `~aC~ d0~ QaC~C~~C~~
W ~ ~f~MO~dQ~1D Q~~OC~OQ~'OOM
w l~oG~a ~3 / ~gC~~~~~
~ "' 4.00' STRIP 2 A.P.N. 6303-010-047
Q ~ NI o} PT.A
N oo
Q o 3.00'yll 14.00'
V ~ --- 4.00;
J STRIP 1~ 4.0o N od22'43" w o
Q ~, 34.50' a
R=12.50'
~; N 89d37'17" E D = 90'00'00"
5.0' 44.82' L=19.63'
25.0' T. P.O. B.
30.0 30.0 EASTERLY LINE OF LAND DEDICATED TO THE CITY
OF VERNON PER INSTRUMENT N0. 20190571984,
REC. 06/17/19 OFFICIAL RECORDS.
A.
~Q4~►
EASEMENT
4328 ALCOA AVE., CITY OF
~E a TR~CAo LEAS E M E N
OF CALIFORNIA
scA~ 1"= 60' - 0" SEABOARD ENGINEERING CO. roe No. 18-064
1415 E. COLORADO STREET, SUITE 205 DRAWN BY M p GLENDALE, CA. 91205 ~A~ O ~ IZSIZO
CHECKED BY 1EL. (310) 277-7337 FAX (818) 550-7339 MD SEABOARDC~DSEABOARDENGCO.COM PAGE ~ OF ~
it
o~ 0
CERTIFICATE OF ACCEPTANCE
(California Government Code Section 27281)
This is to certify that interests in real property conveyed to or created in favor of the City of
Vernon by that certain Electrical Easement dated January 22, 2020, executed by 3520 Vernon
Ave LLC, is hereby accepted by the undersigned officer on behalf of the City pursuant to the
authority conferred by Minute Order by the City Council of the City on March 3, 2020 and the
grantee consents to recordation thereof by its duly authorized officer.
Dated: _______________, 2020
CITY OF VERNON
________________________________
MELISSA YBARRA, Mayor
ATTEST:
LISA POPE, City Clerk
APPROVED AS TO FORM: HEMA PATEL, City Attorney
City Council Agenda Item Report
Agenda Item No. COV-69-2020
Submitted by: Mark Aumentado
Submitting Department: Public Utilities
Meeting Date: March 3, 2020
SUBJECT
Services Agreement with Pacific Advanced Civil Engineering, Inc.
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act
(CEQA) review, in accordance with CEQA Guidelines §15306, because the scope of the agreement
consists of research, analysis, and resource evaluation activities which will not result in a serious or major
disturbances to environmental resources and which will not commit the City to any project; and
B. Approve and authorize the City Administrator to execute the Services Agreement between the City of
Vernon and Pacific Advanced Civil Engineering, Inc., for Design Services for Equipment and Site
Improvements for Well No. 22, in substantially the same form as submitted, for an amount not to exceed
$232,476.
Background:
The Water Division is utilizing a two phase approach for the construction of a new potable water well in
the City of Vernon ("City"). Phase 1 consists of drilling and casing the well to the desired depth. Phase 2
consists of equipping the well with appropriately sized mechanical equipment and additional site
improvements.
In September 2019, Phase 1 – Well No. 22 Construction Project began with an anticipated completion
date in the first quarter of 2020. In preparation for Phase 2 construction, staff formally solicited the
Request for Proposals for Design Services for Equipment and Site Improvements ("RFP"). The
successful proposer will assist staff with incorporating grading, civil design, and low impact development
techniques to prepare plans and technical specifications necessary to construct Phase 2 of the well
construction process.
The RFP was issued on November 12, 2019 and advertised on the City’s Website. Five firms likely to
propose were contacted directly and informed of the RFP. On December 5, 2019, four proposals were
received. In conformance with the selection criteria listed in the RFP, a shortlist of three firms was
selected to participate in an oral interview. Out of a maximum total score of 200, the results of the
proposal and interviews are as follows:
1.Pacific Advanced Civil Engineering, Inc. ("PACE")181.7
2.Stetson Engineers, Inc.158.0
3.Cannon Corp.152.9
4.Alisto Engineering Group 67.3*
*Note: Alisto Engineering Group was not selected to participate in the interview portion of the evaluation.
Vernon Public Utilities ("VPU") staff evaluated the proposals and deemed that PACE is the most
qualified firm. Although cost is an important consideration, financial cost was not incorporated in the
evaluation criterion, thus the proposals were evaluated on qualifications. Pursuant to Vernon Municipal
Code Section 2.17.08, fee proposals were requested in a separate sealed envelope and opened in
descending order based upon the results from the evaluation. Only one fee proposal was opened –
PACE Fee Proposal. The total fees including reimbursable permit fees and optional tasks, is
$232,476.00. As with many professional services, the presented amount represents estimates based on
a time and materials basis, which may vary slightly from the total costs incurred throughout the life of the
resulting Agreement.
The proposed Service Agreement has been reviewed and approved as to form by the City Attorney’s
Office.
Fiscal Impact:
The proposed Services Agreement with Pacific Advanced Civil Engineering, Inc. will be for a two-year
term and a not-to-exceed amount of $232,476.00. VPU has budgeted $215,000.00 for new wellhead
engineering in the approved Public Utilities Water Division Budget for fiscal year 2019-2020; however,
there are sufficient funds for these services in the VPU Water Division Budget under the account number
020.1084.900000.
Attachments:
1. Services Agreement with Pacific Advanced Civil Engineering, Inc.
1
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PACIFIC ADVANCED
CIVIL ENGINEERING, INC. (PACE) FOR DESIGN SERVICES FOR EQUIPMENT AND SITE
IMPROVEMENTS FOR WELL NO. 22
COVER PAGE
Contractor: Pacific Advanced Civil Engineering, Inc.
Responsible Principal of Contractor: Duncan S. Lee, PE, Principal, QA/OC
Manager Utilities Division
Notice Information - Contractor: Pacific Advanced Civil Engineering, Inc.
17520 Newhope Street, Suite 200
Fountain Valley, CA 92708
Attention: Duncan S. Lee, PE, Principal,
QA/OC Manager Utilities Division
Phone: (714) 481-7300
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Abraham Alemu
General Manager of Public
Utilities
Telephone: (323) 583-8811 ext. 250
Facsimile: (323) 826-1408
Commencement Date: March 16, 2020
Termination Date: March 15, 2022
Consideration: Total not to exceed $232,476.00 (includes
all applicable sales tax); and more
particularly described in Exhibit C
Records Retention Period Three (3) years, pursuant to Section 11.20
2
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PACIFIC ADVANCED
CIVIL ENGINEERING, INC. (PACE) FOR DESIGN SERVICES FOR EQUIPMENT AND SITE
IMPROVEMENTS FOR WELL NO. 22
This Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation (“City”), and Pacific Advanced Civil Engineering, Inc. (PACE), a
California corporation (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on March 3,
2020.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals issued on or about November 12, 2019, Exhibit “A”, and
Contractor's proposal to the City ("Proposal") dated December 5, 2019, Exhibit “B”, both of
which are attached to and incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense,
all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it under
this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
3
4.0 TERM. The Contractor shall commence the delivery of services on receipt of a
written notice to proceed and shall complete the services on the schedule set forth in Exhibit
“B”.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the payment schedule set forth in
Exhibit “C” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed two hundred thirty-two thousand four hundred seventy-six dollars
($232,476.00) without the prior authorization of the City, as appropriate, and written amendment
of this Contract.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, supplies, facilities, equipment, and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the
following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
4
5.4.3 Actual costs and/or other costs and/or payments specifically
authorized in advance in writing and incurred by Contractor in the performance of this
Agreement.
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, “extra work” means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “C,” if
the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at
Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall have the
sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
5
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants, and other
staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers,
elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford primary
6
coverage.
i. Automobile Liability with minimum limits of at least $1,000,000 combined single
limit, including owned, hired, and non-owned liability coverage.
ii. Contractor agrees to subrogate automobile liability resulting from performance
under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its
respective employees, agents, and City Council from and against all claims, liabilities, suits,
losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under the performance of
the services.
iii. General Liability with minimum limits of at least $1,000,000 per occurrence and
$2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the
policy as additional insureds as respects liability arising out of the Contractor's performance of
this Contract.
(1) If Contractor employs other contractors as part of the services rendered,
Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth
herein.
(2) Contractor agrees to subrogate General Liability resulting from
performance under this agreement by agreeing to defend, indemnify and
hold harmless, the City, and its respective employees, agents, and City
Council from and against all claims, liabilities, suits, losses, damages,
injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under
7
the performance of the services.
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000,
where such risk is applicable. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate. Contractor shall maintain such
coverage for at least one (1) year after the termination of this Agreement.
v. Contractor shall comply with the applicable sections of the California Labor Code
concerning workers' compensation for injuries on the job. In addition, Contractor shall require
each subcontractor to similarly maintain workers’ compensation insurance in accordance with
the laws for California for all of the subcontractor’s employees. Compliance is accomplished in
one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the
State of California; or
(2) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability Insurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
employees, and volunteers for losses arising from performance of this
Contract; or
(3) Provide a "waiver" form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
vi. Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII.
viii. Prior to commencement of performance, Contractor shall furnish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by
8
City. City may require complete, certified copies of any or all policies at any time.
ix. Failure to maintain required insurance at all times shall constitute a default and
material breach. In such event, Contractor shall immediately notify City and cease all
performance under this Contract until further directed by the City. In the absence of satisfactory
insurance coverage, City may, at its option: (a) procure insurance with collection rights for
premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from
sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek
damages from the Contract resulting from said breach; or (c) self-insure the risk, with all
damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees
and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due
to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has
and shall retain the right to exercise full control over the employment, direction, compensation
and discharge of all persons employed by Contractor in the performance of the services
hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes
responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for
Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save
City harmless from all matters relating to the payment of its employees, subcontractors and
independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors,
9
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term
disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be returned to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, computation sheets, and other documents
prepared by Contractor in furtherance of the work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contractor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
years after completion or earlier termination of this Contract. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contractor, when requested, shall furnish clarification
and/or explanation as may be required by the City, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
10
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties from their
obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and
regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
11
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs, and necessary disbursements in addition to any other relief to which such
party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Contract shall be deemed a contract and
shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiction thereof.
11.11.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation, and agreements (written or
oral).
11.11.3 Written Amendment. This Contract may only be changed by
written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
11.11.4 Severability. If any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless continue in
full force and effect as fully as though such invalid, illegal, or unenforceable portion had never
been part of this Contract.
11.11.5 Order of Precedence. In case of conflict between the terms of
this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s
Request for Proposals shall control over the Contractor’s Proposal.
12
11.11.6 Duplicate Originals. There shall be two (2) fully signed copies
of this Contract, each of which shall be deemed an original.
11.11.7 Construction. In the event an ambiguity or question of intent
or interpretation arises with respect to this Agreement, this Agreement shall be construed as if
drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of
any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
If to the City:
City of Vernon
Attention: Abraham Alemu,
General Manager of
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Public Utilities
4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
Pacific Advance Civil Engineering, Inc.
Attention: Duncan S. Lee, PE
Principal, QA/QC Manager – Utilities Division
17520 Newhope Street, Suite 200
Fountain Valley, CA 92708
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to
this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of
14
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
thereby. Contractor shall not be held accountable for additional costs incurred due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
that non-performance or delay will apply to this Contract as a result of Force Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is
not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Contract, including the payment of
money, except for payment for services satisfactorily and timely performed prior to the service of
the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
incurred by the City in obtaining substitute performance. If this Agreement is terminated as
provided herein, City may require, at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within fifteen (15) days of the
request.
11.19.1 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
15
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vernon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affect the meaning
or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the
basic rate of pay.
16
11.24 LIVING WAGES . Contractor, and any Subcontractor(s), shall comply
with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in
Exhibit “D”. Upon the City’s request, certified payroll records shall promptly be provided to the
City.
11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit “E”.
[Signatures Begin on Next Page].
17
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos Fandino, City Administrator
Pacific Advanced Civil Engineering, Inc.
(PACE), a California corporation
By:
Name:
Title:
ATTEST:
_______________________________
_______________________________
Lisa Pope, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
____________________________
_______________________________
Brian Byun, Senior Deputy City Attorney
18
EXHIBIT A
REQUEST FOR PROPOSALS
City of Vernon
Request for Proposals (RFP)
Design Services for Equipment and Site
Improvements for Well No. 22
City of Vernon
Vernon Public Utilities
4305 Santa Fe Avenue, Vernon, CA 90058
Phone: (323) 583-8811
Key RFP Dates
Issue Date: Tuesday, November 12, 2019
Written Questions: Thursday, November 14, 2019
Voluntary Meeting: Monday, November 18, 2019
Response to Questions: Thursday, November 21, 2019
Proposals Due: Thursday, December 5, 2019
Interview: TBD
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 2 of 13
1. INTRODUCTION AND PROJECT
The City of Vernon (“City”) owns a 5,544 square foot parcel of land located at Assessor’s
Identification No. (AIN) 6303-029-902 near 2828 East 50th Street in the City of Vernon.
The Well No. 22 Construction Project is currently underway at the abovementioned
location. The City’s contractor is drilling and casing the well in accordance with a
Preliminary Well Design attached here as Exhibit C, prepared for the City by its
hydrogeologist. The aforementioned project consists of drilling and casing a 1,600-foot
well. The anticipated date of completion for the Well No. 22 Construction Project is
February 2020.
The project site is currently undeveloped. Upon successful completion of the Well No. 22
Construction Project, additional work will be required consisting of equipping the well and
performing site improvements, as further described below and in section 3 of this RFP.
The City of Vernon is requesting proposals from qualified engineering consulting firms for
design services to prepare construction plans, technical specifications, and a detailed
engineer’s estimate (“PS&E”) to construct a fully operational municipal-supply water well
to supply potable water directly into the City’s distribution system. The City’s
hydrogeologist will provide a technical memorandum indicating Well No 22’s (“Well”)
characteristics and will include information such as the Well’s anticipated yield and ideal
depth setting. The PS&E will be developed to equip the Well with an appropriately-
designed vertical turbine motor and pump. The PS&E must also include provisions for
additional site improvements related to equipping the Well and pumping potable water
directly into the City’s distribution system. The work includes, but is not limited to,
earthwork grading, low impact development (LID), paving, domestic water, sanitary sewer,
storm drain, site security, distribution plumbing, disinfection, and other miscellaneous
appurtenances related to the operation of a municipal supply water well.
The consultant will also be required to assist City staff with the California Environmental
Quality Act (CEQA) process in relation to this project by preparing an Initial Study and
additional reports that may be required.
The City will select a consulting firm which demonstrates project capabilities and
experience in water wellhead and pump design, as well as knowledge and experience
with regard to water supply, distribution, treatment, and telemetry systems. Proposals
should reflect knowledge of the abovementioned areas of expertise, recent related
experience, a proposed scope of work, a tentative project schedule and a proposed not-
to-exceed fee amount for each phase of the proposed work. The firm selected will be
expected to work responsively and cooperatively with designated City representatives to
complete the project.
2. BACKGROUND
The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is
located approximately 5 miles southeast of downtown Los Angeles California. Over its
long history, Vernon has been developed as an industrial community. At the turn of the
20th century the lands that make up Vernon were comprised largely of farmlands. The
presence of three major rail lines in the area led influential business and property owners
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 3 of 13
to encourage the railroad companies to run spur lines onto the farmlands. These rail
extensions enabled the creation of an “exclusively industrial” city. By the 1920’s, Vernon
was attracting large stockyards and meatpacking facilities. In the 1930’s, Vernon became
the location of choice for many heavy industrial plants. As economic conditions changed
over the decades, these large scale industrial operations have relocated out of Southern
California and Vernon has attracted smaller, lighter industrial facilities. The City’s
business friendly environment, low cost utilities and key location for trucking and rail
transport continue to position Vernon as an ideal location for industrial uses.
City Government: The City Council consists of five members, elected at-large, who serve
five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro
Tem from its own membership to serve one-year terms.
Labor Force: Vernon has approximately 280 employees, and its departments include a
Fire Department, Police Department, Finance Department, Public Works Department,
Public Utilities Department and Health and Environmental Control Department. Present
bargaining units recognized include the Vernon Police Officers Benefit Association,
Vernon Police Management Association, Vernon Firemen’s Association, the Vernon Fire
Management Association, International Brotherhood of Electrical Workers Local 47, and
Teamsters Local 911.
3. SCOPE OF SERVICES REQUIRED
The City of Vernon is seeking the services of a highly qualified consulting firm to assist in:
A. DESIGN REPORT. The preparation and completion of a design report which shall
include, but not be limited to, the elements listed below:
The design report shall evaluate and recommend the type and size of the Well’s
pump, pedestal, prime mover, discharge head, chlorine storage facility, variable
frequency drive, and related appurtenances.
A detailed Engineer’s Estimate of probable cost of construction must be prepared
for both the installation of the well equipment and related improvements as well as
yearly operation and maintenance costs under normal operation of the water well.
B. CONSTRUCTION PLANS AND SPECIFICATION PREPARATION. The preparation
and completion of the wellhead, pump, and motor design and specifications shall
include, but not be limited to, the elements listed below:
Prepare fully engineered construction plans, specifications, bid documents, and
detailed cost estimates for all the work. The design shall include all facilities on the
water well site including electrical, emergency power source connection,
disinfection system, SCADA system flow meters, piping to connect to the existing
distribution system, and related appurtenances. The design shall include provisions
for grading, paving, and final protection via fencing of the site as well as provisions
for a detention basin to accommodate the well flushing cycle. The detention basin
shall be designed to connect to the City’s storm drain system. The plans shall
incorporate the City of Vernon Standard Plans, and meet all Federal, State, and
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 4 of 13
Local requirements as necessary. Specifically, the design specifications must meet
all Department of Drinking Water (DDW) regulations, Standard Specifications for
Public Works Construction (The Greenbook current Edition), and the American
Water Works Association (AWWA) design specifications.
o It is anticipated that 60%, 90%, and 100% Drafts are provided to City
representatives for comments prior to the final submittal.
Attend regularly scheduled meetings and/or conference calls with City staff to
determine the project parameters and review work in progress. It is anticipated that
meetings and/or conference calls will be held bi-weekly. Additional meetings and/or
conference calls can be requested by either party, as necessary.
Preparation of a National Pollutant Discharge Elimination System (NPDES)
discharge plan and Best Management Practices (BMPs) for the subject project,
including Well discharges.
Coordinate with agencies owning underground and overhead structures in the
vicinity of the Well to eliminate any conflicts.
Assist with securing necessary approval and plan checks from regulatory agencies
prior to bids, revision of project documents as indicated by such agencies for the
construction of the wellhead, chlorine storage building, and associated facilities.
C. REPORTING.
Preparation of a Water Monitoring Plan as required by the DDW
D. PRE CONSTRUCTION AND POST PROJECT AWARD. Once PS&E are finalized,
the consultant will be required to assist City Staff with the construction contract which
will include, but not be limited to, the following:
Assist City staff with the CEQA process in relation to this project, including
development of an Initial Study and any subsequent documents and reports.
Conduct presentations to the Vernon City Council members and/or the public, as
required.
Conduct a mandatory pre-bid construction meeting with prospective bidders.
Provide written responses to prospective bidders’ questions during the bid period
and prepare modifications to the project documents and addenda, as required.
Assist with review and evaluation of bids, provide recommendations with regard to
award of a construction contract, and assist with contract negotiations, as required.
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 5 of 13
Coordination of the project’s construction with the primary contractor, including
responding to queries for clarifications and Requests for Information (RFIs),
reviewing and providing recommendations on proposed Change Orders.
Review and approval of all shop drawings and material submittals.
Oversee operational tests to describe all performance characteristics.
E. ADDITIONAL WORK. The prospective proposers are encouraged to provide a
description of any potential work, or optional items, not included in the consultant’s
Scope of Services and that have not been identified in this RFP, which the prospective
proposer deems essential or beneficial to the successful completion of the project. The
proposed additional work must be clearly identified along with basis for the
recommendations. A recommended method for payment of the proposed additional
work should also be provided.
F. INFORMATION PROVIDED BY THE CITY. The City will provide the following
information to assist the successful proposer with development of the PS&E:
Pump Recommendation Memorandum – The City’s Hydrogeologist will prepare a
memorandum that will contain recommended pump depth and anticipated yield.
Driller’s Log
City of Vernon Standard Plans
Additional information related to the construction of the well may be provided upon
request.
4. QUALIFICATIONS & CRITERIA
A. Qualifications: The City of Vernon will select one firm for all of the outlined Scope of
Services on the basis of qualifications, experience, and other criteria as identified
below. The following are the minimum qualifications to be used to evaluate responses
to this Request for Proposals:
1. Firm has five or more years of relevant experience performing services on
similar public water resources projects.
2. Firm is to provide, with proposal, three or more satisfactory municipal
references for work performed in the past five years. Where possible
include references from cities of a similar size and character to Vernon.
3. Firm can demonstrate understanding of the project, and knowledge of the
disciplines necessary to complete the project.
All engineering work (e.g., plans & specifications) requires a registered Professional
Engineer licensed by the state of California.
B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial
evaluation of proposals received in response to this RFP. All proposals received will
be reviewed and evaluated by a committee of qualified personnel. The name,
information, or experience of the individual members will not be made available to
any proposer. The Evaluation Committee will first review and screen all proposals
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 6 of 13
submitted, except for the cost proposals, according to the minimum qualifications set
forth above. The following criteria will be used in reviewing and comparing the
proposals and in determining the highest scoring bid:
1. Qualifications, background and prior experience of the firm in the Service
Area(s) being proposed, experience of key staff assigned to oversee
services provided to Vernon, evaluation of size and scope of similar work
performed and successful completion of that work. It is important to note
how key staff’s expertise is related to the skills or tasks that would be
required to provide the best solutions and project deliverables. Past
performance of proposer including references will be considered. (40
Points)
2. Project understanding. The proposal should demonstrate thorough
understanding of all tasks. (20 Points)
3. Responsiveness to the RFP, and quality and responsiveness of the
proposal. (10 Points)
4. Cost control, quality control, efficiency, and timeliness in completion of
projects. The firm’s proposal should include the firm’s proposed Project
Schedule. The proposed timeline for the project will be considered. Brief
descriptions of previous project experiences should be used as examples
of how quality control and cost control was achieved with former clients.
Key examples of proposer’s accuracy in cost estimating will be
considered. Brief descriptions of the firm’s process/methodology for cost
control and quality control should be included. Past performance of
proposer including references will be considered. (30 Points)
TOTAL POSSIBLE SCORE (PROPOSAL): 100 POINTS
C. Interview Selection Criteria (if necessary): At the Evaluation Committee’s sole
discretion, each of the three (3) highest ranked Proposers, including key personnel
that will be assigned to the project, may be required to make an oral presentation to
answer questions from members of a Selection Committee. Key members will be
asked to be present for the interview in person or via conference call. Invitations for
interviews, if any, will be sent and additional details provided at an appropriate time.
The proposed format for the interviews will include an opportunity for a short
introduction and statement of qualifications of the firm and key personnel, a short
question-and-answer period, any closing remarks, and a discussion of the following:
1. Proposer shall describe the firm’s qualifications based on experience in
providing the services described in Section 3 of the RFP. Proposer shall
clearly describe experiences in which the firm has partnered with public
agencies to successfully accomplish various similar projects. (20 Points)
2. Proposer shall clearly describe its understanding of the Scope of Work
and explain the firm’s proposed technical approach to accomplish each
task within the firm’s proposed schedule. (45 Points)
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
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3. Proposer shall clearly describe its understanding of the Project’s key
issues and any potential challenges for each task and how the Proposer
plans to address these issues/challenges utilizing practical and cost
effective innovation, methods, and procedures to ensure successful
attainment of the Project’s goals. (35 Points)
TOTAL POSSIBLE SCORE (INTERVIEW): 100 POINTS
D. Total Scoring: The final score assigned to each firm will be the average of both the
Evaluation Committee’s and Selection Committee’s scores for the firm’s proposal and
the interview, if required (200 points maximum).
5. FORMAT AND DELIVERY OF RESPONSE
Respondents are asked to submit one (1) unbound original, three (3) hard copies and one
(1) electronic copy (via email to maumentado@ci.vernon.ca.us) of their proposals in
sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal
should include, at a minimum, the following information in sectionalized format addressing
all phases of the work in the RFP.
A. Format: Limit your proposal to 20 typed 8.5” X 11” pages, or fewer, on white bond
paper of at least 20-pound weight single sided (excluding cover letter and
attachments. You may attach a firm brochure if you wish, but it must be as a
separate attachment and independent from the required elements noted above.
1. Use a conventional typeface with a minimum font size of 12 points. Use a
1” margin on all boarders.
2. Organize your submittal in the order described above.
3. Prominently label the package: “RFP for Design Services for Equipment
and Site Improvements for Well No. 22” and include the name of the
primary contact for the respondent.
Deliver the response to:
City of Vernon
Attention: Abraham Alemu, Interim General Manager of Public Utilities
4305 Santa Fe Avenue
Vernon, CA 90058
4. Responses are due on or before 2:00 p.m. on December 5, 2019. Late
response will not be accepted.
5. A voluntary meeting will be held on November 18, 2019 at 9:00 A.M. to
discuss the details of this proposal.
6. If you have any questions about this RFP, please contact Mark Aumentado
at (323) 583-8811 ext. 309. Please note that any questions asked and any
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 8 of 13
response provided by Vernon will be sent to every person who will be
submitting a proposal, to the extent the City is aware of them.
B. Cover Letter: All proposals shall include a cover letter which states that the proposal
shall remain valid for a period of not less than ninety (90) days from the date of
submittal. If the proposal contemplates the use of sub-contractors, the sub-
contractors shall be identified in the cover letter. If the proposal is submitted by a
business entity, the cover letter shall be signed by an officer authorized to
contractually bind the business entity. With respect to the business entity, the cover
letter shall also include: the identification of the business entity, including the name,
address and telephone number of the business entity; and the name, title, address
and telephone number of a contact person during the proposal evaluation period.
C. Introduction: Present an introduction of the proposal and your understanding of the
assignment and significant steps, methods and procedures to be employed by the
proposer to ensure quality deliverables that can be delivered within the required time
frames and your identified budget.
D. General Scope of Work: Briefly summarize the scope of work as the proposer
perceives or envisions it for each Service Area proposed.
E. Work Plan: Present concepts for conducting the work plan and interrelationship of
all work. Define the scope of each task including the depth and scope of analysis or
research proposed. Provide a proposed Project Schedule for scope of work and
include your firm’s understanding of the Project Deliverables. Proposer should
include additional tasks they deem appropriate, reasons why a task should be
included, and an estimate of the fee(s) required to complete the additional task(s).
F. Fees and costs: Although an important aspect of consideration, the financial cost
estimate will not be the sole justification for consideration. Negotiations may or may
not be conducted with the proposer; therefore, the proposal submitted should contain
the proposer’s most favorable terms and conditions, since selection and award may
be made without discussion with any firm. All prices should reflect “not to exceed”
amounts per item. Proposer must offer services at a rate comparable to the rate
proposer offers to other governmental entities for similar work. Offering a higher rate
to the City than the comparable rate is grounds for disqualification of the Proposer.
If rates differ for different types or levels of service, or for different Service Areas, the
Proposer should so state. In a separate, sealed envelope, submit one copy of
the proposed costs/fees by task, hourly rates, fees, any and all other costs,
and totals.
G. Ability of the Proposer to Perform: Provide a detailed description of the proposer
and his/her/its qualifications, including names, titles, detailed professional resumes
and past experience in similar work efforts/products of key personnel who will be
working on the assignment. Provide descriptive examples of specific related work
projects that have been completed by the proposer which are directly related to the
assignment described in this RFP. Note the specific individuals who completed such
project(s). Identify role and responsibility of each member of the project team,
include specific subject matter areas that the Project Manager and individual team
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 9 of 13
members would support. Include the amount of time key personnel will be involved
in the respective portions of the assignment. The identification and utilization of
specific key personnel throughout the life of the project are important factors in the
City’s consideration and selection of a firm. Any changes in identified key personnel
after award of the contract must be approved by the City in writing before the change
is made. The City reserves the right to cancel the contract if it objects to a change in
identified key personnel after the award, and to award the contract to the next
proposer or conduct a new RFP. Respondents are encouraged to supply relevant
examples of their professional product. Provide a list of references.
The selected firm shall not subcontract any work under the RFP nor assign any work
without the prior written consent of the City. The firm shall include with their proposal
any work it intends to subcontract. The City reserves the right to reject any
subcontractor. The selected firm must replace the work with an approved
subcontractor at no additional cost to the City.
H. Affidavit of Non-Collusion. Proposer must submit a completed and signed,
“Affidavit of Non-Collusion.” (Copy attached as Exhibit A).
6. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION
At any time prior to the due date for responses, the City may make changes, amendments,
and addenda to this solicitation, including changing the date due to allow respondents time
to address such changes. Addenda, changes, and amendments, if made, will be posted
on the City’s website (www.cityofvernon.org), which is deemed adequate notice. A
proposer may make a request to the City’s project coordinator to be placed on a list of
persons to receive notice of any such addenda, changes, or amendments. The preferred
manner of communications is via e-mail due to its timeliness.
7. CONDITIONS FOR RESPONSES TO RFP
The following conditions apply to this RFP process:
A. Nothing contained in this RFP shall create any contractual
relationship between the respondent and the City.
B. This RFP does not obligate the City to establish a list of service
providers qualified as prime contractors, or award a contract to any
respondent. The City reserves the right to amend or cancel this
RFP without prior notice, at any time, at its sole discretion.
C. The City shall not be liable for any expenses incurred by any
individual or organization in connection with this RFP.
D. No conversations or agreements with any officer, agent, or
employee of the City shall affect or modify any terms of this RFP.
Oral communications or any written/e-mail materials provided by
any person other than designated contact staff of City shall not be
considered binding.
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 10 of 13
E. The City reserves the right, in its sole discretion, to accept or reject
any or all Proposals without prior notice and to waive any minor
irregularities or defects in a Proposal. The City reserves the right
to seek clarification on a Proposal with any source.
F. The dates, times, and sequence of events related to this RFP shall
ultimately be determined by the City. The schedule shown above
is subject to change, at the sole discretion of the City, although the
City will attempt to follow it and, if it must be altered, will attempt to
provide reasonable notice of the changes.
G. Respondents shall not issue any news release pertaining to this
RFP, or the City without prior written approval of the City.
H. All submitted proposals and information included therein or
attached thereto shall become public record upon delivery to the
City.
8. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST
The City may, at its sole discretion and for any reason whatsoever, withdraw this
solicitation at any time.
9. LIVING WAGE ORDINANCE
The selected consultant shall pay qualifying employees a wage of not less than $10.30
per hour with health benefits, or $11.55 per hour without health benefits. The consultant
shall also provide qualifying employees at least twelve days off per year for sick leave,
vacation or personnel necessity, and an additional ten days a year of uncompensated
time for sick leave. There shall be a prohibition on an employer retaliation against an
employee’s complaining to the City with regard to the employer’s compliance with the
living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the
City’s Living Wage Ordinance. The current Living Wage Standards are set forth in
Exhibit “D” of the standard form contract, attached hereto as Exhibit B. Upon the City’s
request, certified payroll records shall promptly be provided to the City.
10. STANDARD TERMS AND CONDITIONS
Prior to the award of any work hereunder, City and proposer shall enter into the written
contract for services attached hereto as Exhibit B. Proposers responding to this RFP
are strongly advised to review all the terms and conditions of the Contract. The term of
the Contract shall not exceed three (3) years.
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 11 of 13
EXHIBIT A
AFFIDAVIT OF NON-COLLUSION
March 2013
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
_______________________________________________________________, being first duly sworn deposes
and says that he/she is ______________________________________________________________________
(Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title)
of______________________________________________________________________________________
(Insert name of bidder)
who submits herewith to the City of Vernon a bid/proposal;
That all statements of fact in such bid/proposal are true;
That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,
partnership, company, association, organization or corporation;
That such bid/proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with anyone
attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or
anyone else interested in the proposed contract; and further
That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham
bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said
bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain
from bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference
with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or
fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else;
d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or
the contents thereof, or divulge information or data relative thereto, to any corporation,
partnership, company, association, organization, bid depository, or to any member or agent
thereof, or to any individual or group of individuals, except the City of Vernon, or to any person
or persons who have a partnership or other financial interest with said bidder in his/her business.
I certify under penalty of perjury that the above information is correct
By:______________________________________ Title:________________________________
Date:____________________________________
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 12 of 13
EXHIBIT B
STANDARD FORM CONTRACT
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME]
FOR DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
COVER PAGE
Contractor: [insert name of contractor]
Responsible Principal of Contractor: [insert name, title]
Notice Information - Contractor: [insert name of contractor]
[insert street address]
[insert city, state, zip code]
Attention: [insert name, title]
Phone: [insert phone number]
Facsimile: [insert fax number]
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Abraham Alemu
Interim General Manager of
Public Utilities
Telephone: (323) 583-8811 ext. 250
Facsimile: (323) 826-1408
Commencement Date: [insert commencement date]
Termination Date: [insert termination date]
Consideration: Total not to exceed $[insert amount]
(includes all applicable sales tax); and more
particularly described in Exhibit C
Records Retention Period Three (3) years, pursuant to Section 11.20
2
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME]
FOR DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
This Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation (“City”), and [Contractor’s Name], a [State incorporated in]
corporation (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on
____________, ____.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals dated ___________, Exhibit “A”, and Contractor's proposal to
the City ("Proposal") dated ____________, Exhibit “B”, both of which are attached to and
incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense,
all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it under
this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
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4.0 TERM. The Contractor shall commence the delivery of services on receipt of a
written notice to proceed and shall complete the services on the schedule set forth in Exhibit
“B”.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the payment schedule set forth in
Exhibit “C” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed [state amount] without the prior authorization of the City, as appropriate, and
written amendment of this Contract.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, supplies, facilities, equipment, and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the
following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
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5.4.3 Actual costs and/or other costs and/or payments specifically
authorized in advance in writing and incurred by Contractor in the performance of this
Agreement.
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, “extra work” means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “C,” if
the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at
Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall have the
sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
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6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants, and other
staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers,
elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford primary
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coverage.
i. Automobile Liability with minimum limits of at least $1,000,000 combined single
limit, including owned, hired, and non-owned liability coverage.
ii. Contractor agrees to subrogate automobile liability resulting from performance
under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its
respective employees, agents, and City Council from and against all claims, liabilities, suits,
losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under the performance of
the services.
iii. General Liability with minimum limits of at least $1,000,000 per occurrence and
$2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the
policy as additional insureds as respects liability arising out of the Contractor's performance of
this Contract.
(1) If Contractor employs other contractors as part of the services rendered,
Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth
herein.
(2) Contractor agrees to subrogate General Liability resulting from
performance under this agreement by agreeing to defend, indemnify and
hold harmless, the City, and its respective employees, agents, and City
Council from and against all claims, liabilities, suits, losses, damages,
injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under
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the performance of the services.
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000,
where such risk is applicable. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate. Contractor shall maintain such
coverage for at least one (1) year after the termination of this Agreement.
v. Contractor shall comply with the applicable sections of the California Labor Code
concerning workers' compensation for injuries on the job. In addition, Contractor shall require
each subcontractor to similarly maintain workers’ compensation insurance in accordance with
the laws for California for all of the subcontractor’s employees. Compliance is accomplished in
one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the
State of California; or
(2) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability Insurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
employees, and volunteers for losses arising from performance of this
Contract; or
(3) Provide a "waiver" form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
vi. Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII.
viii. Prior to commencement of performance, Contractor shall furnish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by
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City. City may require complete, certified copies of any or all policies at any time.
ix. Failure to maintain required insurance at all times shall constitute a default and
material breach. In such event, Contractor shall immediately notify City and cease all
performance under this Contract until further directed by the City. In the absence of satisfactory
insurance coverage, City may, at its option: (a) procure insurance with collection rights for
premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from
sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek
damages from the Contract resulting from said breach; or (c) self-insure the risk, with all
damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees
and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due
to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has
and shall retain the right to exercise full control over the employment, direction, compensation
and discharge of all persons employed by Contractor in the performance of the services
hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes
responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for
Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save
City harmless from all matters relating to the payment of its employees, subcontractors and
independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors,
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agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term
disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be returned to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, computation sheets, and other documents
prepared by Contractor in furtherance of the work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contractor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
years after completion or earlier termination of this Contract. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contractor, when requested, shall furnish clarification
and/or explanation as may be required by the City, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
10
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties from their
obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and
regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
11
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs, and necessary disbursements in addition to any other relief to which such
party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Contract shall be deemed a contract and
shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiction thereof.
11.11.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation, and agreements (written or
oral).
11.11.3 Written Amendment. This Contract may only be changed by
written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
11.11.4 Severability. If any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless continue in
full force and effect as fully as though such invalid, illegal, or unenforceable portion had never
been part of this Contract.
11.11.5 Order of Precedence. In case of conflict between the terms of
this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s
Request for Proposals shall control over the Contractor’s Proposal.
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11.11.6 Duplicate Originals. There shall be two (2) fully signed copies
of this Contract, each of which shall be deemed an original.
11.11.7 Construction. In the event an ambiguity or question of intent
or interpretation arises with respect to this Agreement, this Agreement shall be construed as if
drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of
any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
If to the City:
City of Vernon
Attention: Abraham Alemu
Interim General Manager of
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Public Utilities
4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to
this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
14
thereby. Contractor shall not be held accountable for additional costs incurred due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
that non-performance or delay will apply to this Contract as a result of Force Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is
not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Contract, including the payment of
money, except for payment for services satisfactorily and timely performed prior to the service of
the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
incurred by the City in obtaining substitute performance. If this Agreement is terminated as
provided herein, City may require, at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within fifteen (15) days of the
request.
11.19.1 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
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The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vernon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affect the meaning
or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the
basic rate of pay.
11.24 LIVING WAGES . Contractor, and any Subcontractor(s), shall comply
with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in
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Exhibit “D”. Upon the City’s request, certified payroll records shall promptly be provided to the
City.
11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit “E”.
[Signatures Begin on Next Page].
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IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos Fandino, City Administrator
[CONTRACTOR’S NAME, a [State
incorporated in] corporation
By:
Name:
Title:
ATTEST:
_______________________________
_______________________________
Lisa Pope, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
____________________________
_______________________________
Brian Byun, Senior Deputy City Attorney
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EXHIBIT A
REQUEST FOR PROPOSALS
19
EXHIBIT B
PROPOSAL
20
EXHIBIT C
SCHEDULE
21
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer’s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney’s fees, or to compel City officials to terminate the service contract of violating
employers.
22
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
City of Vernon Design Services for Equipment and Site Improvements for Well No. 22
Request for Proposals
Page 13 of 13
EXHIBIT C
PRELIMINARY WELL DESIGN CITY OF VERNON WELL NO. 22
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EXHIBIT B
PROPOSAL
Cover Letter
Introduction
Project Understanding ......................................................................................... 01
Project Management ........................................................................................... 01
General Scope of Work
Understanding of Scope of Services .................................................................. 03
Project Objectives .................................................................................................. 03
Work Plan
Project Approach .................................................................................................. 05
Detailed Scope of Work ....................................................................................... 09
Project Schedule ................................................................................................... 12
Fees and Costs ......................................... (in separate sealed envelope)
Ability of the Proposer to Perform
Company Background and Qualifications ......................................................... 13
Subconsultants ..................................................................................................... 15
Project Team Organization Chart ....................................................................... 16
Project Team Member Qualifications ................................................................. 17
Relevant Project Experience ................................................................................ 22
References .............................................................................................................. 28
Work Product Examples ....................................................... (attached separately)
Affidavit of Non-Collusion
Addendum Acknowledgmentcontents
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
December 5, 2019
Abraham Alemu - Interim General Manager of Public Utilities
City of Vernon | 4305 Santa Fe Avenue | Vernon, CA 90058
Dear Mr. Alemu,
Thank you for the opportunity to provide our proposal and initial thoughts to equip and improve your new
potable water Well No. 22 site near 2828 East 50th Street. Currently, the City’s hired contractor is installing a
1,600-foot casing and expects completion by February of 2020. As the City’s aging wells are becoming less
reliable, it is critical to promptly complete the design and construction of the above-ground improvements.
The City is seeking an engineering consultant that can:
Size and design all well site civil, mechanical, electrical and instrumentation elements, complete with
disinfection facilities, perimeter site fencing / security components and other site design features
consistent with current Low Impact Development (LID) requirements
Incorporate City’s Standards, meet all federal, state and local requirements, and meet all Department of
Drinking Water regulations
Coordinate and avoid both underground or overhead utility conflicts
Assist City staff with the CEQA process
Recommend water treatment based on groundwater constituents of concern such as iron and
manganese to avoid colored water, sediment build-up and negative impacts to delivery infrastructure
Preliminary site investigations, interviews with City staff at the pre-proposal meeting, site visit of existing
wells with favorable design elements, assuming flow of 3,000 gpm with groundwater depth of 300 feet
have led us to preliminary size and layout the site so we can present initial concepts and demonstrate a
potential approach, as well as our visualization capabilities to support design objectives. Below are 3D
renderings from our proposal which represent our solutions and visual presentation style. Through extensive
collaboration, the Base Design Concept or the Alternate Enhanced Design Concept (Optional) could be
evaluated in conjunction with other options developed together with the City staff, leading to the best
solution that appeases all key stakeholders.
The Base Design Concept involves the least capital cost, while satisfying all of the RFP requirements, and is consistent with existing well designs
that are favorable to City staff, emphasizing ease of access to equipment and simplified design to ensure straightforward operations. The
Enhanced Design focuses on providing added benefits to the City with a relatively small increase in the projected capital cost related to fencing
and adding shade structures to protect equipment from impacts from constant sunlight exposure and moisture.
Additionally, should undesirable constituents be in the groundwater such as iron and manganese, PACE can develop additional wellhead
treatment while working with the site footprint constraints, and has had significant success with other municipal groundwater treatment
systems by designing a system that uses a filtration media that eliminates the need for complicated chemical injection systems and is very cost-
effective to maintain with simple backwashing. Our team can explore this and other alternatives to meet treatment needs.
Re: RFP for Design Services for Equipment and Site Improvements for Well No. 22
Base Design C
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Enhanced Desi
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Duncan S. Lee, PE
Principal, QA/QC Manager – Utilities Division
mobile: (714) 553-6967 office: (714) 481-0662 e-mail: dlee@pacewater.com
C-Corporation – 17250 Newhope Street, Suite 200 | Fountain Valley, CA 92708 | 714.481.7300 - www.pacewater.com
Our team consists of senior-level engineers with extensive experience in design, construction and
operations, to perform initial evaluations and preliminary design leading to the selection of ideal equipment
and operational strategies in support of the City’s engineering and maintenance staff objectives. QA/QC
will be provided by our Senior Vice President, James Matthews, PE, who has been with PACE for
25+ years, with extensive experience in designing, reviewing, trouble-shooting and renovating well and
pumping systems on over 250 projects in the US, Canada and Central America. As the Project Manager, I
have significant hands-on experience with master planning, design, construction, start-up,
and operation of a wide range of well systems and pumping facilities. I joined PACE one year
ago after 30 years of public agency experience, including 17 years as the Principal Civil Engineer in charge of
water engineering and other wastewater projects for the City of Huntington Beach. Therefore, I can wear “the
City’s Hat” to understand the City’s perspective and needs to meet and exceed expectations. Furthermore,
PACE will bring along the following required as well as our recommended optional sub-consultants to assist
with the project.
Subconsultants: 1. Guida Surveying Inc. – Surveying 2. Converse Consultants – Geotechnical 3. VCS Environmental – Environmental Documentation4. RCS – Start-Up Testing
Optional Subconsultants: 5. Pacific Coast Locators – Potholing 6. Santosh – Structural Engineering7. Traffic Control Engineering, Inc. – Traffic Control
We invite you to review the enclosed proposal we have prepared closely following the instructions of the RFP
document. The fee proposal enclosed is valid for a period of 180 days from the date of submittal. We look
forward to partnering with you and other City team members to deliver the best solutions for your new Well
No. 22 project.
We offer unique qualifications to the City and the project, which are summarized below:
EXPERIENCE DESIGNING AN AVERAGE OF A PUMP STATION PER WEEK FOR THE LAST 30+ YEARS: Our “library of knowledge” on pumping systems will allow us to provide the City with unique and creative solutions that maximize reliability, serviceability, efficiency, and longevity.
CONSTRUCTABILITY REVIEW INHERENT IN DESIGN: Extensive design-build background that drives us to consider constructability of our design upfront.
OPERATIONS EXPERTISE: Team includes senior design staff who hold licenses as both professional engineers and certified operators who will focus on ease of operation and maintenance.
ADVANCED UNDERSTANDING OF PROJECT CONTROLS & INSTRUMENTATION: In-house expertise in SCADA applications, VFDs and control systems for seamless integration into existing facilities. We have extensive experience integrating with the Wonderware SCADA platform including currently performing a SCADA system upgrade for the potable water systems for California City.
EFFICIENT FACILITY LAYOUTS AND KEY VISUAL PLANNING TOOLS: Extensive use of 3D computer modeling and design tools such as BIM, REVIT, and 3D AutoCAD for more effective collaboration and a superior end-product.
Introduction
Introduction // 1
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
PROJECT UNDERSTANDING
The City of Vernon (City) is very unique when compared to other cities in that only few hundred residents actually reside in the City, while approximately 50,000 individuals travel to work at thousands of commercial or industrial businesses throughout the City. Businesses and residents rely on the City to provide a reliable water system with sufficient operational, emergency, and fire storage capacities, serviced by groundwater supply and/or import supplies. The City currently has eight (8) wells to service the potable water’s needs, but the wells are all at least 20 years old and in some case require significant maintenance to ensure continuous operation. Recently, the City was only able to use one well due to maintenance repair needs of the other wells, which required costly import of potable water to make up the deficit. The City desires to increase its groundwater pumping capacity to service daily water demands and provide emergency / fire flow capacity, so that it isn’t solely reliant on imported water as a back-up water source.
The City desires to follow its initiatives as indicated in the City’s 2018 Enterprise Annual Financial Report (2018 VEFR) to increase system reliability by upgrading their aging water infrastructure, starting with production side infrastructure including construction of new wells and well rehabilitation. The City owns a 5,544 square foot parcel of land located near 2828 East 50th Street. While the lot is currently vacant and without any improvements onsite, according to City staff, the property was once occupied with a provisional structure for non-residential use. Following recommendations prepared by the City’s hydrogeologist consultant, the City hired a contractor to drill and install a new well with a 1,600-foot casing for Well No. 22, which should be completed by February of 2020. Besides the obvious benefit of having a more reliable water system with a new water well, the 2018 VEFR also demonstrated a significant financial benefit to the City from serving water supply needs exclusively from groundwater, as it is far less expensive than imported water purchased from the Central Basin Municipal Water District, a member agency of the Metropolitan Water District of Southern California. With this said, as the vast majority of City’s existing production infrastructure is steadily becoming less reliable over time, it is critical to promptly complete the design and construction of the necessary above-ground improvements at the Well No. 22 site in order to produce high volume, quality and reliable groundwater for the water system.
PROJECT MANAGEMENT
The Project Manager will coordinate all planning and design work with all subconsultants and staff. Regular meetings or teleconferences will be held with applicable Project Team members and consultants to coordinate engineering study and/or design issues. Meeting minutes will be kept and retained in project files. All telephone conversations with client and consultants will be logged and retained in the project files. All incoming or outgoing correspondence will be through the Project Manager only.
Client Coordination
The Project Manager will be the project’s primary source contact with the client. The QA/QC Principal will be a secondary contact but only in the event that the Project Manager is not available.
All correspondence to the client, whether incoming or outgoing, will be through the Project Manager. The Project Manager will keep the client informed of the project progress on a monthly basis unless otherwise indicated in the work plan or contract work scope. The monthly progress reports will, at a minimum include: • Schedule status • Progress to date • Work planned for upcoming month • List of issues which may affect project schedule / objectives
Introduction // 2
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Subconsultant Management
Quality Assurance / Quality Control Procedures
In addition to the progress reports, an Action Items Matrix (AIM) will be prepared and monthly updated provided to the Client. The AIM will identify actions to be accomplished, description of the activity, date for completion and lead person/ party responsible for ensuring the action is completed.
Agreements with our subconsultants will be followed by detailed task orders delineating the budget, schedule, and scope. These task orders will be monitored for progress and compliance. We will track the resources and the costs against the planned targets to ensure the resources are efficiently employed. With the high level of local and specialized expertise proposed, our subconsultant selection within the team depends on a well-organized planning and conceptual design process that uses staff only when needed for as long as needed and is delineated by the specific project requirements and locations. Our project knowledge and the skill of our management team provide the basis for a well-managed study and design process.
Our team will provide the highest quality
work products. This will be accomplished
through implementation of a Quality
Assurance/Quality Control program that
will be clearly defined in a quality control
plan developed specifically for this project.
Quality management will be used to ensure
that the deliverables for the project meet a
formally established standard of acceptance.
Reviews are provided at critical points and
specific responsibilities for the different levels
of reviews during the life of the project are
pre-defined. NOTHING is released from the
project team to the client without at least one
review. The plan will include:
1. Quality control for the project will
utilize tools and methodologies for
ensuring that all deliverables comply
with approved quality standards.
2. Senior level staff and technical
area experts will assist the
Project Manager in verifying the
quality standards are met for the
deliverables.
3. Use of a Technical Advisory Panel made up of senior technical
experts to review recommendations
developed by the project team.
These experts will attend the criteria
committee meetings, constructability
review meetings and workshops, as
needed.
4. Regularly scheduled project
coordination meetings between
City and our project manager and
project engineers.
5. Independent review of each technical
work product before its submission to
City.
6. Bi-monthly performance
assessments from City.
PEER REVIEW
PE REVIEW
INDEPENDENTMILESTONE REVIEW
PROJECTMANAGEMENT CHECK
Responsibility: PMFrequency: As Scheduled
Responsibility: QC ManagerFrequency: As Scheduled
Responsibility: PEFrequency: Weekly
Responsibility: SubtaskLeader/Task ManagerFrequency: Daily,Weekly
Responsibility: Designer/PeerFrequency: Daily or MoreOften
• Validity of Data• Design Standard/Criteria Check• Calculation Checks• Logic Checks• Drafting Check/Back Checks
• Validity of Data• Design Standard/Criteria Check
• Scope• Peer Review Coordination
• Constructibility
• Design Standards and Criteria• Scope• Calculation Checks
• Overall Compatibility/Coordination• Potential Errors
• Constructibility Cost• Risks
• Design Standards and Criteria• Scope• Compatibility/Coordination
• Potential Errors• Constructibility
• Constructibility Cost• Risks
• Overall Compatibility/Coordination• Design and Criteria Scope• Risks• Constructibility• Monitor Designer/Peer Review
SUBMITTAL
SUBTASK LEADER/TASK MANAGER REVIEW
QUALITY AUDITS / QA LEADER{{{{{
General Scopeof Work
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
General Scope of Work // 3
UNDERSTANDING
PROJECT OBJECTIVES
OF SCOPE OF SERVICES
PACE has carefully considered the appropriate approach to execute this project by reviewing the project RFP, 2018 VEFR, City’s 2015 Draft Urban Water Management Plans (UWMP), interviews with City Staff, site visit to existing City’s favorable Well No. 11 and No. 21, and to Well No. 22 project site. The project appears to be dictated by several key factors, including, but not limited to:
KEY FACTOR 1 – WELL HEAD LOCATION IS FIXED: Since the precise well location was pre-established and already in
construction, a number of available site layout alternatives inadvertently will be limited to allow both ease in construction and future
maintenance.
KEY FACTOR 2 – SITE IS NARROW AND LONG (34.4’ x 153.15’) AND MUST ALLOW BACK ACCESS TO EXISTING ELECTRICAL SUB-STATION: Since continuous access from the front of the property to the rear of the property is necessary for
access to the existing electrical sub-station, this will greatly impact the final site’s infrastructure and features, including the location,
shape, size, and depth of the proposed detention basin.
KEY FACTOR 3 – AGGRESSIVE SCHEDULE TO PLACE WELL INTO OPERATION: While PACE and City staff can collaborate
on an expeditious manner to “speed” up the design effort, the added time necessary to obtain all the necessary regulatory permits,
comply with CEQA requirements, execute the City’s bid process, construction, and start-up testing will pose a major challenge for the
City to put Well No. 22 in operation within 6 months from completion of the drilling phase.
Additionally, at the pre-bid job walk, City staff indicated that there is a possibility that Well No. 22 can produce up to 3,000 gpm, and that
depth of groundwater could be as deep as 300’. If the City’s hydrogeologist consultant determines this is the case, the size of the well
pump’s electric motor and the back-up power generator will be quite large (approximately at 350 HP and 300 kW, respectively).
It is PACE’s understanding that the City is seeking an engineering consultant that can:• Size and design all civil, mechanical, electrical and instrumentation elements, with disinfection facilities, fencing, and consistent with current Low Impact Development (LID) standard practice• Incorporate City’s Standards, meet all Federal, State and Local requirements, meet all Department of Drinking Water regulations, follow Standard Specifications for Public Works Construction, and follow the American Water Works Association design specifications• Coordinate and avoid both underground or overhead utility conflicts• Assist City staff with the CEQA process
Reliability is a function of selection and installation of quality equipment, performance
of scheduled preventative maintenance, and quality repair or capital replacement when
equipment is at its end of service life. Our experience as designers, constructors, and
operators will ensure that the City selects quality equipment, with local access and
availability of parts. Our design will seek to maximize access for operating and servicing the
equipment both in-place, with the ability to remove equipment when necessary. This will
ensure that O&M staff can perform the preventative service and maintenance need and also
have the ability to repair and replace in the future.
Provide Reliable Pumping 01
The following are project design goals and criteria for the well site improvements:
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
General Scope of Work // 4
Under ideal condition to maximize efficiency, a City owned calibrated hydraulic model
simulating new supply from the well will provide the most accurate system curve to
properly size the pump. Assuming a calibrated hydraulic model is not available, PACE can
assist City staff to develop a “simplified desktop” analysis to best estimate a system curve to
match up with selection of quality efficient equipment to provide optimal performance.
The new well pump will need to be highly efficient and reliable with motor control
equipment and backup power generation. During significant drop in pump performance
conditions, security problems, or distribution main damage, it is important to immediately
communicate information to the City’s master SCADA system efficiently for fast response.
While benefits from having a template design approach for the City is obvious, it is typically a challenge to implement new technologies, design approach, features, and equipment to an existing water system. PACE will work closely with City’s engineering and operation staff to get all stakeholders to buy-in during the design phase, follow with an instruction manual and hands-on training after construction is completed, and to maintain contact with City staff to make any necessary as-needed adjustments.
Provide Efficient Pumping
Integration of Monitoring/Controls
Establish a “Template Design Approach” for Future Wells
02
03
04
Because the well site will need to be secured from vandalism, Additional fencing around
the well and other critical equipment should be considered. Intrusion alarms can also be
installed for added site security.
Security of Equipment & Small Space Available 05
Where possible, we prefer commonality of components and parts between as many well
sites as possible, which improves operability, replacement, and education of maintenance
practices.
Commonality of Components and Parts 06
Work Plan
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Work Plan // 5
PROJECT APPROACH
PACE will provide a cohesive team of engineers and operators with extensive experience in the design and operation of water well facilities,
including local, hands-on knowledge of the latest pump technologies and their application to the City’s needs. PACE will meet the
challenges head-on by working with the City’s Project Manager, while involving the City’s O&M staff early-on to address major components
and ancillary items of the project.
Strategy 01
Strategy 02
Strategy 03
Strategy 05
Strategy 04
Assuming a calibrated hydraulic model is not available, develop a “simplified desktop” analysis to best estimate a system curve and motor size requirements. PACE can review City’s water map, SCADA data, and to meet with
operators to gain a detail understanding of how the system fluctuates with various flow patterns, in order to develop a simplified desktop
hydraulic analysis to best estimate a new system curve with added flows supplied by the new water well. Once a system curve is finalized,
PACE will size, and recommend all the major equipment, including the motor and the back-up generator.
Involve City O&M staff early and often in the development of the final design option, plans and specifications. PACE will use past experience in the
design, construction and operation of well production and pump stations to assist the
City to determine an optimal design, and equipment selection for the job. PACE will start
by meeting with the City’s Engineering team, and with the O&M staff to understand and
solidify the project objectives. PACE will study existing wells, existing di-urnal demand,
water network maps, as-built drawings, O&M manuals, and SCADA data, to better
understand current challenges which may also be incorporated into the project. PACE will
make additional site visits, joined with the City’s Project Manager and the O&M staff to also
visit well sites that are deemed “the best” and “troublesome”.
Select and size pump and drive equipment based on maximum reliability and City’s requirements. Many factors
are typically evaluated during selection of critical equipment. Some clients know precisely which products and manufacturers they prefer,
while others are open to new technologies, or simply not satisfied with current product performance, warranty claims, customer service, or
replacement cost. City staff indicated their preference to use a General Pump Company vertical turbine pump capable of water flushing for
the enclosing tube bearing in conjunction with a variable frequency drive (VFD) for pump control. PACE can offer insights based from long-
standing experience with various pump and drive manufacturers, to help the City to identify reliable equipment meeting these parameters
for the City to select from.
Identify all existing constraints to determine the viability and size of the City desired detention basin. PACE will use service of a quality sub-consultant to survey the site, including inverts of sewer manholes, storm drain manholes, catch basins, and top of water valves to determine maximum potential depth of the proposed detention basin. PACE will use service from our geotechnical sub-consultant to obtain soil borings and perform field testing to determine if percolation of runoff is an option for this site. PACE will evaluate City data on capacity of the existing storm drain pipe, pump-to-waste practice, and LID requirement to calculate minimum size of the detention basin. Lastly, PACE will recommended to the City to utilize optional service from our sub-consultant to pothole known underground utilities to ensure no utility conflicts with City’s proposed waterline and storm drain line exist, in order to validate both the viability and size of the proposed detention basin concept.
Use 3D modeling for everyone to visualize the completed installation and quickly identify potential construction and operational conflicts. The
initial design will be developed as a 3D Model, allowing the City and PACE team to visualize
the completed installation and quickly identify potential construction and operational
conflicts. PACE will then generate traditional drawings for bid. Progress drawing sets will be
submitted to the City based on 60%, 90% and 100% draft complete milestones, and team
will meet to review comments from Staff at each milestone before delivering 100% final
plans and specifications.
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Work Plan // 6
To demonstrate PACE’s abilities and commitment to assist the City with this project, below is a summary of the project’s needs and initial
approach thoughts, supplemented by 3D renderings and exhibits of PACE’s preliminary Base Design Concept, as well as the Enhanced
Design Concept (Optional). These approach elements and design concepts will be refined during early design stages through collaboration
with City staff to ensure all needs are met. These approaches and concepts are meant to demonstrate the ingenuity of the design team.
Base Design Concept / Enhanced Design Concept (Optional)Design Issues Preliminary Evaluations Conceptual Solutions
City desires to equip the well soon after the anticipated completion date for drilling of the well.
In addition to sizing the detention basin for the discharge rate and the well flushing cycle, how should the basin be sized to meet LID requirements?
Is a new sewer line necessary for this site?
Traffic control plans and potholing necessary for storm drain and waterline installation on 50th Street?
A low-maintenance detention basin is the City’s preferred method to meet the LID requirement for this small lot. Are there option(s) available to simplify the project to reduce the basin footprint while still complying to LID requirements?
Will additional water treatment be needed in the event of high iron and manganese or other undesirable constituents, and will the site have room to accommodate additional treatment needs?
What is the most likely CEQA requirement for the well equipping project?
The tentative schedule prepared by PACE will reflect sub-consultants working in parallel whenever possible to fast track the design process. Additional time saving can be to pre-purchase longer lead time equipment.
If the downstream storm drain is inadequate to accommodate a 100-year storm event, then the detention basin may need to be sized for 100-year storage. Otherwise, the basin sizing should just be confirmed to be adequate for capturing the Water Quality Volume (WQV).
City will have the ability to contain spills, and sampling water can be disposed of in the detention basin, and therefore a sewer line is not required.
Traffic control plans and potholing were not idenfied in the RFP. Typically, both services would be required for 16” waterline and gravity storm drain. PACE is showing this as an optional task.
Detention basin will likely be allowed, and will be verified after the percolation tests and further evaluation by PACE’s sub-consultants. The footprint may possibly be reduced if the impervious area of the site is reduced to below 50% of the total lot.
While the City has the option to continue to exercise its permit waiver in the event Well No. 22 water is high in iron and manganese, treatment may still be desirable to avoid colored water or sediment accumulation. Options can be evaluated to ensure overall schedule is not impacted or treatment is phased for implementation after well comes online. Some treatment options may require additional land, given the small site footprint.
Since the site was disturbed by prior occupant, and above-ground work in equipping a well head has minimal environmental impact, it is reasonable to assume Categorical Exemption after completion of an Initial Study.
PACE can perform a separate task to prepare specifications to pre-purchase equipment with longer lead time, including pump, motor, and or the motor control unit.
Assuming the site will be graded with a portion unpaved and permeable, and assuming the existing storm drain connection point as adequate depth, the detention basin could be sized at 15’ x 38’ x 3’ deep to capture a 100-year storm.
Provide containment around the chemical storage structure or use a spill pallet / platform system. Provide a drain line for sampling water to the detention basin.
Anticipating the need for traffic control plans with flaggers on 50th Street. Also anticipating one day of potholing effort.
Since the existing access path to the rear side electrical sub-station is currently unpaved, improve the rear half of the lot with crushed rock and permeable geotextile to keep area pervious.
For high iron and manganese, consider media-based filtration system that has the ability to backwash and “regenerate” to avoid costly chemical injection. If phased alternative is desired, install a “16-inch double-tee-manifold” assembly on the discharge pipe to allow future connection to a treatment system without service interruption.
PACE’s sub-consultants to prepare the initial study, and to retrieve soil samples.
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20’ deep paved pull-up area for vehicle
8' tall wrought iron swing gate w/ spikes and w/ key pad entry
Detention pond outlet structure with actuated sluice gate
15' x 38' x 3' detention basin with vegetation (sized to meet 100-year rain storm for24 hours and also LID BMP requirement)
Maintenance ramp with crushed rock over geotextile
16" above-ground discharge pipe
16" valve to distribution system
16" pump to waste outlet with 16" valve and an air-gap separation
Energy dissipator
Double-tee and valve for potential future treatment connection
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Asphalt pavement (preserve existing continuous vehicular access from the front of theproperty to the rear entry for maintenance of existing electrical sub-station)
16" Mag ow meter
Two 2" combination air vac/release valves and a 16" check valve
3,000 gpm vertical turbine pump with 350 HP electric motor
Chlorine shack 8' x 8' x 8' tall (light weight berglass pre-fabricated structure) withthree outdoor lights (south, west and north sides)
Electrical panels and City's SCADA panel
Crushed rock over geotextile to allow surface to be pervious
Back-up 300 kW generator - the generator provides added power redundancyfor well pumping, security system, and lighting
New 8' tall chain line fence with razor wire to match existing fence
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350 HP motor for a 3,000 gpm pump with applicable 16” piping, flow meter, and valves.
15’ x 38’ x 3’ deep detention basin with storm drain pipe/manhole, an energy dissipator and an electric actuated outlet sluice gate.
8’ x 8’x 8’ chlorine disinfection pre-fabricated storage structure.
Electrical panels including SES, ATS, MCC and SCADA panel.
300kW on-site back-up generator.
55 feet of 8’ tall wrought iron security fencing/automatic swing gate along the frontage, with 134 feet of 8’ tall chain link fence with
razor wire on the westerly property boundary.
A walk-through video of the proposed base design concept during the day and night.
https://youtu.be/Yrmgy5be_JQ
Detention basin shown is sized to attenuate 100-year rain storm for 24 hours, and meet LID requirement.
Site secured and reliable with a back-up power source.
Similar to existing wells that are favorable to City staff.
Allow for continuous vehicular access from the front to the rear of the site.
Conceptual #1 - Base Design Concept
benefits
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20’ deep paved pull-up area for vehicle
8' tall wrought iron swing gate w/ spikes and w/ key pad entry
Detention pond outlet structure with actuated sluice gate
15' x 38' x 3' detention basin with vegetation (sized to meet 100-year rain storm for24 hours and also LID BMP requirement)
Maintenance ramp with crushed rock over geotextile
16" above-ground discharge pipe
16" valve to distribution system
16" pump to waste outlet with 16" valve and an air-gap separation
Energy dissipator
Double-tee and valve for potential future treatment connection
Asphalt pavement(preserve existing continuous vehicular access from the front of theproperty to the rear entry for maintenance of existing electrical sub-station)11
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16" Mag ow meter
Two 2" combination air vac/release valves and a 16" check valve
3,000 gpm vertical turbine pump with 350 HP electric motor with 6' x 6' x 10' tall removable4-post shade structure with lights, with a 3' x 3' access hatch, and with 3' tall sun shieldon the south and west face side
Chlorine shack 8' x 8' x 8' tall (light weight berglass pre-fabricated structure) withthree outdoor lights (south, west and north sides)
Electrical panels and City's SCADA panel with two 10' x 8' x 10' tall removable 4-post shadestructure with lights and passive vents and with 3' tall sun shield on the south andwest face side
Crushed rock over geotextile to allow surface to be pervious
Back-up 300 kW generator - the generator provide added power redundancyfor well pumping, security system, and lighting with two 10' x 8' x 10' tall removable 4-postshade structure with lights and passive vents and with 3' tall sun shield on the southand west face side
New 8' tall wrought iron fence w/ spikes
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Conceptual #2 - Enhanced Design Concept (Optional)
350 HP motor for a 3,000 gpm pump with applicable 16” piping, flow meter, and valves.
15’ x 38’ x 3’ deep detention basin with storm drain pipe/manhole, an energy dissipator and an electric actuated outlet sluice gate.
8’ x 8’x 8’ chlorine disinfection pre-fabricated storage shed.
Electrical panels including SES, ATS, MCC and SCADA panel.
300kW on-site back-up generator.
189 feet of 8’ tall wrought iron security fencing/automatic swing gate along the frontage and the westerly property boundary.
6’ x 6’x 10’ tall removable 4-posts shade structure with 3’ x 3’ access hatch over the motor.
Two 10’ x 8’ x 10’ tall removable 4-posts shade structure over the electrical panels.
Two 10’ x 8’ x 10’ tall removable 4-posts shade structure over the back-up generator.
Detention basin shown is sized to attenuate 100 year rain storm for 24 hours, and meet LID requirement.
Site secured and reliable with a back-up power.
Similar to existing wells that are favorable to City staff.
Allow for continuous vehicular access from the front to the rear of the site.
Provides moisture barriers to protect corrosion to equipment, and minimizes risk from electrical shock to
City operators.
Reduces risk of over-heating equipment, and provides shades to City operators.benefitsA walk-through video of the proposed enhanced design concept during the day and night.
https://youtu.be/TVwGhw0wf8Y
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DETAILED SCOPE OF WORK
PACE has developed the following scope of work to coincide with instructions specified in the RFP, broken down into multiple primary
categories. The separately attached “Fee Proposal” is based on PACE’s preliminary Base Design Concept, not the Enhanced Design Concept
(Optional). PACE is not responsible for any regulatory permit fees, and any fees from the City. City can opt for PACE to pay the fees as-needed,
and be reimbursed by the City on a monthly basis. Furthermore, optional tasks are identified but not all fees are included due to unknowns
at this time. However, PACE can work closely with City staff to eliminate such unknowns, whereby additional fees can be negotiated and
agreed upon prior to award of the project contract. If the City selects the optional Enhanced Design Concept, PACE can hire a structural sub-
consultant for the design of removable shade structures. As for the preliminary schedule, it too was based on the Base Design Concept, and
optional tasks are not displayed at this time. It is important to point out that while the preliminary schedule shows approximately 27 weeks
from start to final construction bidding documents due to the anticipated CE process for CEQA compliance, the schedule could be extended if
mitigations are necessary, resulting in the need to prepare an optional MND with additional technical reports.
TASK 1
1.1
Project
Management and
Meetings
1.2
Data Collection &
Review
Project Kick-off Meeting - PACE will initiate a project and kick-off meeting for the purpose of reviewing the project scope and objectives and for receiving pertinent project information from the City, and to visit the sites to gather additional information. Progress Meetings and Project Management – PACE will develop a project schedule using Microsoft Project, showing pertinent tasks, milestones, staff review time (two weeks typical), etc. and will be updated for every progress meeting.
Review Existing & New Information – PACE will review all available information and record drawings to determine if detention basin is a viable option to satisfy BMP and LID requirement for the City, as well as to develop alternatives for the new well. Furthermore, PACE will assist the City to request all 3rd party underground utilities record drawings for preparation of base maps for design. System Curve – If the City does not have a calibrated hydraulic model to determine a system curve, PACE will perform a simplified desktop analysis to best estimate the projected new system curve for the purpose of accurately sizing the electrical equipment and the back-up generator. Topographic Survey - PACE will hire a separate sub-consultant to provide topographic survey of the site for any pipeline alignments as requested by the City. Geotechnical Investigation – PACE will hire a separate sub-consultant to drill two exploratory borings to a maximum depth of 15 to 30 feet, or until refusal. One composite soil sample of the well site will be submitted to a California ELAP certified laboratory under chain-of-custody control and these samples will be analyzed for TPH carbon chain speciation, VOCs and Oxygenates, SVOCs, PCBs, OCPs, and Title 22 metals. Percolation testing will also be performed for two five-foot deep test borings water infiltration rate. Laboratory testing for geotechnical evaluation will include and not be limited to moisture and density of in-situ samples, sieve analysis, soils corrosivity, expansion index and atterberg limits tests, R-value, and direct shear. The geotechnical report will provide recommendation for design parameters such as seismic, backfill, shoring, shallow foundation, mat foundation, pavement design, percolation test data and infiltration rates, and corrosion. If necessary, traffic control will be in accordance to the WATCH manual.
PRELIMINARY DESIGN DEVELOPMENT/BASIS OF DESIGN REPORT
Based on the Scope of Work presented herein, PACE anticipates requesting the following information from the City:1. As-built plans of underground utilities, specifications and engineering reports of existing well(s) that City staff finds favorable, and details on the preferred type of back-up generator.2. Existing geotechnical reports, soils investigations and slope stability evaluations.3. Existing Operations & Maintenance Manuals for City’s water wells.4. Copies of the current documented PLC and HMI programs for the existing water well RTU.5. Hydraulic model to determine new system curve with new water well. If not available, provide other pertinent water network maps for a simplified desktop analysis.6. Copies of the current software for SCADA system, as well as standard SCADA object databases for the existing water SCADA system.
ITEMS NEEDED FROM THE CITY
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1.2 ... cont’d Potholing (Optional) – Potholing is recommended to avoid utility conflicts and also will provide important design restrictions in sizing of the proposed detention basin (assumed 1 day of pothole with traffic control).
1.3
Basis of Design
Report (BODR)
(90% and 100%
Final BODR with
Cost Estimates)
Recommendation with Concept Plans for the well’s final alternative. Sizing and recommendation of detention basin, pipe, pump, motor, electrical equipment, back-up generator, etc. Evaluation and recommendation of monitoring and control I/O points to be integrated with City’s SCADA. Prepare, submit, and meet with City for 90%, and 100% final BODR with cost estimates.
TASK 1 DELIVERABLES BODR to include conceptual plans, sections, elevations, exhibits, general outline specifications that identify major material and equipment selected, and preliminary cost estimates. All documents listed above, including findings from system curve, optional potholing data, and geotechnical investigations shall be delivered in electronic (PDF) format via direct email or PACE’s secure FTP site.
TASK 2
2.1
Project Design
Coordination
Meetings
2.2
Environmental
Compliance and
Permitting
Project Kick-off Meeting - PACE will initiate a project kick-off meeting for the purpose of obtaining a clear understanding of the project elements. Progress Meetings and Project Management – PACE will develop a project schedule using Microsoft Project, showing pertinent tasks, milestones, staff review time (two weeks typical), etc. and will be updated for every progress meeting.
Preparation of an Initial Study / CEQA Categorical Exemptions – PACE will hire a separate sub-consultant to prepare the Initial Study (IS) analysis, in anticipation findings will provide justification to support Categorical Exemption (CE) for environmental documents. Tasks include preparation of a robust project description for the well facility, draft IS, public notifications, and the Mitigation Monitoring and Reporting Program (MMRP). Anticipated required technical reports include air quality / GHG and Energy technical memo, and cultural records search with the summary memo (does not include a full cultural technical report). PACE’s geotechnical consultant will provide a separate technical report pertaining to soil. If additional optional technical reports or efforts are needed, PACE and its sub-consultant will promptly provide a reasonable fee for such tasks to avoid any potential delays. Preparation of an IS / Mitigated Negative Declaration (MND) (Optional) – PACE’s sub-consultant to prepare the IS analysis in anticipation of the need for the MND. Tasks include preparation of a robust project description for the well facility, draft IS, response to comments on the Draft IS/MND, the Mitigation Monitoring and Reporting Program (MMRP), and the Final IS/MND. Sub-consultant will post one NOIA at the County Clerk office, send 15 NOI’s to responsible agencies / organizations / individuals, NOI direct mailers (up to 20 residents / property owners), and prepare the NOC. Sub-consultant will also prepare and circulate by mail 25 CDs of the Draft IS/MND to various state clearing house and responsible agencies, file with CDFW, and post one NOD at the County Clerk office. If additional optional technical reports or efforts are needed, PACE and its sub-consultant will promptly provide a reasonable fee for such tasks to avoid any potential delays. Assist with Securing Necessary Approval and Plan Checks from Regulatory Agencies Prepare BMPs to Satisfy LID Requirement – PACE will assist City to select the required BMPs for the project. City staff indicated they currently have an active discharge permit up to 100,000 gallons. PACE will also identify any thresholds that may exempt the project from being required to meet LID standard. Assist the City to Coordinate with Other Agencies Owning Utilities to Avoid Conflicts
CONSTRUCTION AND SPECIFICATION PREPARATION
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2.3
Construction
Plans,
Specifications and
Estimate (PS&E)
60% Plans and Cost Estimate Submittal 90% Plans Submittal 100% Draft Plans, with Specifications and Cost Estimate Submittal 100% Final Plans, with Specifications and Cost Estimate Submittal Traffic Control Plans (Optional) – Due to the industrial nature of the project site, and the alignment of proposed pipelines, traffic impact to businesses and motorists should be considered. Since this RFP did not require traffic control plans, PACE is showing this as an optional task. Due to unknowns at this time, no fee estimate is provided in preparing any traffic control plans.
TASK 2 DELIVERABLES 60%, 90%, 100% Draft, and 100% Final Design Plans and Specifications, and cost estimates. Final plans shall incorporate City’s Standard Plans, meet all regulatory requirements, meet all Department of Drinking Water (DDW) regulations, Standard Specifications for Public Works Construction, and AWWA design specifications. All applicable documents, permits, and plans shall be delivered in electronic (PDF) format via direct email or PACE’s secure FTP site. Final plans shall be signed and stamped on 4 mil, D-size mylar sheets, and shall also be provided to the City in AutoCAD format, unless otherwise specified by the City. Balance of construction documents shall be in Microsoft Word and/or in Excel.
TASK 4 DELIVERABLES PACE will prepare exhibits, attend and make presentations as directed by the City for up to three City Council meetings and/or public hearings. PACE will attend the mandatory construction meeting, prepare necessary addendums, assist with bid selection, review bids, and assist with contract negotiation. PACE will provide construction engineering support, including review of up to 15 Request for Information (RFI), and review and approve up to 30 shop drawings and submittals. PACE’s sub-consultant will provide on-site start-up and equipment operational tests on a Time & Material basis. As an optional task, PACE’s subconsultant can offer additional service to provide City with a detail plan identifying all start-up activities with individual check boxes for each item performed. All applicable documents shall be delivered in electronic (PDF) format via direct email or PACE’s secure FTP site.
TASK 3 PREPARATION OF A WATER MONITORING PLAN AS REQUIRED BY DDW
DELIVERABLES 100% Final Water Monitoring Plan as required by DDW. All applicable documents shall be delivered in electronic (PDF) format via direct email or PACE’s secure FTP site.
TASK 4
4.1
4.2
4.4
Construction
Engineering
Support
4.3
Presentation and Public Meetings, and to Assist City to Complete CEQA CE Process (Up to 3 Meetings)
Pre-Bid Engineering Support (Mandatory Construction Meeting, Prepare Addendums, etc.)
Coordination of Project Construction with the Primary Contractor for RFIs (Up to 15) Review and Approve All Shop Drawings and Submittals (Up to 30) Oversee Operational Tests to Describe All Performance Characteristics (As-Needed w/ T&M) Start-up and Commissioning Plan (Optional) – PACE’s sub-consultant to provide a detailed plan identifying all start-up activities with individual check boxes for each item performed.
Assist with Bid Selection, Review of Bids & Contract Negotiation
PRECONSTRUCTION AND POST PROJECT AWARD
ID Task Name Duration1Task 1 - Preliminary Design Development/Basis of Design Report (BODR)
2 Task 1.1 - Project Management & Meetings 1 day
3 Kick off Agency Meeting & Project Initiation 1 day
4 Task 1.2 - Data Collection & Review
5 Review Existing & New Information & Request for USA 2 wks
6 System Curve 1 wk
7 Topographic Survey 1 wk
8 Geotechnical Investigations 3 wks
9 Task 1.3 – Basis of Design Report (Single BODR for all 3 Sites)
10 Concept Plans for Final Alternative 3 wks
11 Size/Recommend Detention Basin, Pipe, Pump, Motor, Etc 2 wks
12 Define SCADA Monitoring & Control Needs 1 wk
13 City Review/Approve Prelim. Findings/Recommendations 1 wk
14 90% BODR & Cost Estimates Submittal 2 wks
15 City Review & Approval 1 wk
16 100% Final BODR & Cost Estimates Submittal 1 wk
17 City Review & Approval 1 wk
18 Task 2 - Construction and Contract Documents
19 Task 2.1 – Project Design Coordination Meetings
20 Re-Kick Off Agency Meeting 1 day
21 Task 2.2 – Environmental Compliance & Permitting
22 Begin Preparation of Initial Study. Initiate AB52 Consultation (30 days) (After
detailed project description is provided by the City, assumes no changes to
project description)
5 wks
23 Submit to City; Receive Comments from City 2 wks
24 Finalize IS 1 wk
25 File CE to County After Project Approval 2 wks
26 Assist with Securing Approvals from Regulatory Agencies 10 wks
27 Prepare BMPs to Satisfy LID Requirement 2 wks
28 Task 2.3 – Construction Plans, Specifications and Estimate (PS&E)
29 60% Plans Submittal with Cost Estimates 5 wks
30 City Review and Approval 1 wk
31 90% Plans Submittal 2 wks
32 City Review and Approval 1 wk
33 100% Draft Plans, Specifications and Cost Estimates Submittal 2 wks
34 City Review and Approval 1 wk
35 100% Final Plans, Specifications and Cost Estimates Submittal 1 wk
36 City Review and Approval 1 wk
37 Final Construction Bidding Documents & Mylars 1 wk
38 Task 3 - Prepare Water Monitoring Plan per DDW 2 wks
39 Task 4 - Pre-Construction and Post Project Award 319 days
40 Advertise Project 4 wks
41 Award Project 7 wks
42 Notice to Proceed with Construction Contract 1 day
43 Construction Duration 25 wks
44 Start-up/ Operational Tests 1 wk
Week 1 Week 6 Week 11 Week 16 Week 21 Week 26 Week 31 Week 36 Week 41 Week 46 Week 51 Week 56 Week 61
Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Progress
Deadline
Well 22 VernonSchedule (Optional Tasks Not Shown)
PACE Job # B626
Page 1
Project: Well 22 VernonDate: Tue 12/3/19
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Project Schedule
Ability of theProposer toPerform
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
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COMPANY BACKGROUNDAND QUALIFICATIONS
Pacific Advanced Civil Engineering, Inc. (PACE) is a specialized civil engineering firm offering advanced water resource services. We offer a wide range of engineering services related to water, wastewater, stormwater management and water resource permitting and regulatory compliance to ensure projects are both economically viable and environmentally sustainable. Our engineering approach focuses on maximizing value by creating multi-use infrastructure systems, cost-effective phasing strategies and systems that include environmental, aesthetic and recreation uses. PACE staff members include licensed professional engineers with PhDs, scientists, university instructors and policy-makers in the water resource arena.
With over 30 years of experience within the water and wastewater treatment and infrastructure arena, PACE has significant expertise in the
following service areas relevant to this project:
Incorporation State and Year:California, 1987
Firm Type:Environmental / Civil Engineering
Size: 75 employees (approx.) / 66 located in Southern California
Proximity to City’s Offices and Facilities:Approx. 35 miles (same day responsiveness)
CA DIR Registration #: 10000017902 CORPORATE STATISTICSWater Process & Infrastructure Evaluations and Master Planning
Water Quality Assessment, Treatment Development, Planning, and Permitting
Distribution Infrastructure Component Design / System Improvements
Construction and O&M Cost Estimating
Field Assistance / Construction Management
Energy Efficiency Evaluation & Alternative Energy System Design Value Engineering
Controls and Instrumentation
Relevant Capabilities
Engineering expertise in advanced water treatment is balanced by creativity in design led by hands-on senior team members. Key
capabilities the PACE team offers for this project include the following:
Experience Designing an Average of a Pump Station Per Week for the Last 30+ Years 01
Since our founding in 1987, PACE has specialized in the planning, design, development, and long-term operation of water infrastructure; with a specific emphasis on pumping facilities. Our projects range from simple individual well / pump and tank facilities to complex coordinated multi-site production, treatment, storage and distribution systems. Over the past 30 years, we have provided a multitude of design services to both public and private clients. Averaging design of a “pump station a week”, these facilities range in capacities from a few hundred gallons per minute to over a million gallons per minute (1.5 billion gallons per day). Our “library of knowledge” on pumping systems will allow us to provide the City with unique and creative solutions that maximize serviceability, efficiency and longevity.
PACE has designed hundreds of treatment facilities for municipalities and land developers in both traditional design-bid-build and design-build settings. Our experience is not only with design-related tasks, but also with construction and operation of our treatment facility designs, allowing us to consistently provide practical engineering solutions at or below established project budgets. Treatment facility experience includes potable water, stormwater, and wastewater, as well as advanced water recycling of highly contaminated waste streams such as irrigation tailwater and produced water from fracking operations.
Advanced Treatment Focus02
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Advanced Understanding of Project Controls and Instrumentation
Expertise in Design of a Wide Range of LID Systems in Compliance with NPDES Requirements
Background in Construction and Operations of Treatment Facilities to Optimize Design
In-House Water Quality and Pilot Testing Laboratory to Refine Process Design Components
03
05
04
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PACE has an in-house Instrumentation & Control (I&C) group which specializes in the design, fabrication, programming, commissioning, and trouble-shooting of water infrastructure control and SCADA systems. Our I&C staff are experienced in a multitude of PLC, DCS, HMI and SCADA platforms including Wonderware, Allen Bradley, Modicon, Siemens, iFIX, and Ignition. Equipped with the latest in programming software and a complete controls lab for development and functional testing, PACE will provide superior electrical and control design for your project through an intimate knowledge of both the control components and application to the physical pumping process. Additionally, if requested, we can provide full integration services for the project, acting as the “City’s Integrator”.
Engineering design capabilities to design a variety of specialized stormwater management systems which involve water quality treatment of urban drainage, including both local systems and large regional treatment systems. Develop specialized and advanced systems with new technology that integrate “naturalized” treatment that provide habitat benefits. We can offer a selection of appropriate LID applications, ranging from infiltration, bioretention, biotreatment, and others that will meet water quality treatment and MS4 objectives.
The project team offers a unique background with design-build delivery, which requires extensive focus on constructability and operability. This background has molded into a design philosophy of making facilities simple and flexible to operate, while meeting challenging water quality goals. This background also provides the benefit of intimate knowledge of current construction costs and strong equipment vendor relationships, which leads to early and accurate project cost estimating. The client benefits from the team’s first-hand understanding of the needs of operations staff and design for ease of equipment access / replacement, simplified operational programming, flexibility in operations, and automation in key facility processes. Unique to most engineering companies, many of our licensed process design engineers are also certified water and/or wastewater treatment operators, have direct field experience commissioning, operating and trouble-shooting water and wastewater treatment systems.
PACE has an in-house laboratory group that provides piloting, water quality assessment, monitoring, and consulting that is vital to ensuring proposed projects will work properly and meet criteria for budget. Municipalities have utilized our laboratory on projects such as the City of Huntington Beach Talbert Lake Alternative Water Supply Project, and Wells 3, 6, 8, and 9. PACE owns over 10 different types of bench scale equipment for water treatment and quality adjustment testing services, and recently performed bench scale piloting for recycled water treatment of nutrients and organics for the new NFL stadium in Los Angeles.
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SUBCONSULTANTS
TOPOGRAPHIC SURVEY Guida Surveying, Inc. (Guida) is a multi-disciplined land surveying firm that provides project-based and on-call geomatics services throughout Southern California. Guida’s field crews utilize Trimble S7 with Vision technology total stations, Trimble R10 GNSS receivers, and Trimble TSC3 and TSC7 data collectors. For data processing, point code reduction, and GPS adjustments, Trimble Business Center is utilized. Guida also recently purchased the Trimble SX-10 and utilizes Leica C10 laser scanners and Cyclone software. In addition, the firm owns and operates DJI Phantom 4 Pro unmanned aerial vehicles (UAV).
TRAFFIC CONTROL Organized in 1989, Traffic Control Engineering, Inc. specializes in traffic
and transportation engineering including preparing traffic control plans and detour plans for
construction work in or about public streets, and conducting traffic impact studies and alternative
alignment evaluation for constructing underground utility lines. Traffic Control Engineering, Inc.
has prepared traffic control plans for Caltrans as well as various cities, counties, water districts, and
private contractors throughout Southern California.
STRUCTURAL ENGINEERING Santosh Shahi has over 18 years of hands on experience and complex structural engineering projects and will provide structural engineering support to the design team. He has extensive experience in the area of structural retrofit, new designs and non-structural components anchorage and support.
SANTOSH SHANHI
POTHOLING Since 2004, Pacific Coast Locators has been in business and been able to meet the
demand for Subsurface Utility Locating and marking services. Each of their 11 technicians are
qualified and competent in the field of Subsurface Utility Locating. This includes locating buried
utilities for proposed drilling, sample borings and other remediation activities, as well as locating
Underground Storage Tanks. Ground Penetrating Radar and Electro-Magnetic utility locating
equipment is used to clear and mark-out all underground utilities in the areas of concern on-site.
GEOTECHNICAL Converse Consultants (Converse) provides geotechnical engineering and
geological services. Their professional and technical staff includes in-house geotechnical
engineers, engineering geologists, environmental scientists, deputy inspectors, laboratory
and field technicians, drafting/CAD specialists, and other specialized support personnel. Their
laboratories are certified by the Division of the State Architect (DSA), California Department of
Transportation (Caltrans), US Army Corps of Engineers, American Association of State Highway
and Transportation Officials (AASHTO), and the Cement and Concrete Reference Laboratory (CCRL).
ENVIRONMENTAL DOCUMENTATION VCS Environmental is a full service environmental
consulting firm with 20 staff located in San Juan Capistrano founded in 1996. VCS brings a diverse
range of qualifications with decades of experience to provide expert solutions to each and every
project — whether related to project entitlement, CEQA/NEPA, wetlands restoration, biology,
jurisdictional waters and wetlands regulations or cultural resources.
OPERATIONAL STARTUP TESTING Rockwell Construction Services, LLC (RCS) offers
constructability review of plans and specifications prior to release for bid and/or after award of bid,
Electrical and I&C budget preparation, project schedule review and coordination, submittal review,
Electrical and I&C project inspection and quality assurance, change order evaluation, startup
and testing assistance, electrical utility coordination, existing site investigation and evaluation
specializing in the Water/Wastewater industry.
Optional Subconsultants
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Ability of the Proposer to Perform // 16
James Matthews, PE
Principal QA/QC
Project Manager
Duncan Lee, PE
Project Coordinator
Stacey McCamey
Senior Advisors
Andy Komor, MS, PESr. Consulting Engineer
Pumping System / Sr. Project Engineer /Mecahnical Design
Robert Murphy, PE
Sr. CADDesigner
Topographic Survey
Thomas Gutierrez
Tim Fettig, PLS 1
Adam D’Alvia, PLS 1
Dean Bouldin, PLS 1
Environmental Documentation
Daniel Bott, MS 2
Julie Vandermost Beeman 2
Trac Control
David Kuan 7
Potholing
Don Greenman 5
Chris Knerr 5
Daniel Bashian 5
Geotechnical
Hashmi Quazi, PhD, PE, GE 3
Carlos Amante, PE, GE 3
Mark Schluter, PG, CEG, CHG 3
Operational Startup Testing
Jim Hudson 4
Structural Engineering
SUPPORT SERVICES
OPTIONALSUBCONSULTANTS
PUMP STATION
Santosh Shahi, PhD, SE, PE 6
Sr. ElectricalEngineer
Ernie Brown Jr., PE
Sr. Instrumentation &Controls Specialist
Ernesto Camarena
Instrumentation &Controls Specialist
Patrick Flores
SUBCONSULTANTS 1. Guida Surveying, Inc.2. VCS Environmental
3. Converse Consultants 4. Rockwell Construction Services, LLC
5. Pacific Coast Locators, Inc.6. Santosh Shahi 7. Trac Control Engineering, Inc.
ORGANIZATION CHART
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NAME, TEAM ROLE, % OF TIME AVAILABLE FOR THEIR EFFORT
EXPERIENCE, EDUCATION, & PROFESSIONAL REGISTRATION EXPERTISE AREAS RELATED PROJECTEXPERIENCE
DUNCAN LEE, PE
Project Manager
JAMES (JAMIE)MATTHEWS, PE
Principal / QA/QC
AVAILABILITY40%
AVAILABILITY30%
30 years
BS Civil Engineering, California State University, Long Beach
PE – CA: 44825
26 years
BS Civil Engineering, San Diego State University
Wastewater Treatment Operator Certification: Arizona
PE – CA: 57446
• Water treatment• Pump stations• QA/QC review• Municipal water, sewer, and storm drain improvements• Water and wastewater infrastructure• Construction management• Rate studies• O & M• Construction cost estimating• Feasibility and planning studies
• Water treatment• Pump stations / mechanical• Instrumentation & controls systems• Water conveyance and distribution• Pipeline systems / hydraulics• Water storage facilities• Quality control review oversight
• City of Huntington Beach Well 9 Treatment System• City of Manhattan Beach Larsson Street Booster Pump Station Upgrade• City of Huntington Beach New Well 1 • City of Huntington Beach Peck Reservoir and Booster Pump Station• City of Huntington Beach Edwards Hill Booster Pump Station• City of Huntington Beach Overmyer Reservoir and Booster Pump Station• LADWP East Valley Water reclamation Project• City of Newport Beach Marine Avenue Storm Drain Pump Station• Santa Margarita Water District Pico Recycled Water Pump Station• Santa Margarita Water District Talega Lift Station
• BNSF Groundwater Wells, Water Tank and Booster Pump Station• City of Huntington Beach Well 9 Treatment System• City of Manhattan Beach Larsson Street Booster Pump Station Upgrade• City of Huntington Beach Peck Reservoir Pump Station Improvements• LACFD Fire Camp 11 and Henninger Flats Campground Wells and Potable Water Treatment System• South Orange County Potable Water Iron Filtration System• San Diego County Public Water System Wellhead Treatment System• Mountain House Tanks and Dual Zone Booster Pump Station & Westside Booster Pump Station• City of Lathrop Mossdale Landing Potable Water Pump Station• City of California City SCADA Server Improvements • City of Dateland Wellhead Treatment Systems and Automation• Santa Ana Country Club Pretreatment GAC Filtration System• Los Angeles Country Club Wells and Ozone Injection System• Mesa Water Well Rehabilitation, Automation & Ozone Treatment• Grizzly Ranch Potable Treatment / Distribution Infrastructure• Orange County Sanitation District City Water Pump Station Power Supply Upgrade
PROJECT TEAMMEMBER QUALIFICATIONS
PACE
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 18
EXPERIENCE, EDUCATION, & PROFESSIONAL REGISTRATION EXPERTISE AREAS RELATED PROJECTEXPERIENCE
AVAILABILITY30%
AVAILABILITY40%
19 years
MS Civil and Environmental Engineering, Arizona State University
BS Civil Engineering, University of Minnesota
PE – CA: 64928
13+ years
BS Civil Engineering, California State University, Long Beach
PE – CA: C83207
• Advanced potable water treatment • Pumping / mechanical equipment• Pipeline systems / hydraulics• Water storage facilities• Sediment / suspended solids management• New technology research & development• Bench-scale pilot testing• Project management
• Potable water treatment• Pump station / mechanical • Water conveyance and distribution• Reclaimed water systems• Water storage• Well design / wellhead treatment• Surveying services management• Plans and specifications• Cost estimating
• City of Huntington Beach Well 9 Treatment System• City of Huntington Beach Peck Reservoir Pump Station Improvements• San Diego County Public Water System Wellhead Treatment System• Mountain House Tanks and Dual Zone Booster Pump Station & Westside Booster Pump Station• City of Lathrop Mossdale Landing Potable Water Pump Station• Bow River Harmony Reservoir and Water Treatment Plant• Lenain Water Treatment Plant Operations and Water Infrastructure Consulting and Engineering• Dateland Wellhead Treatment Systems and Automation• Los Angeles Country Club Wells and Ozone Injection System• Santa Ana Country Club Pretreatment GAC Filtration System• El Toro Water District Chloramination Injection Facilities at R1 and R2 Reservoirs• Upper Oso Reservoir Recycled Water Sulfide Treatment System• Mesa Water District Well rehabilitation, Automation and Ozone Treatment• Sweetwater Authority OD Arnold Hydropneumatic Pump Station Replacement• Orange County Sanitation District Water Pump Station Power Supply Upgrade
• BNSF Groundwater Wells, Water Tank and Booster Pump Station• Huntington Beach Well 9 Treatment System• City of Manhattan Beach Larsson Street Booster Pump Station Upgrade• San Diego County Public Water System Wellhead Treatment System• Mountain House Potable Water Storage Tank and Booster Pumping Station• Upper Oso Reservoir Emergency Water Quality Improvements Super Oxygenation System• El Toro Water District Disinfection System Improvements• Oso Creek Nuisance Water Pump Station and Treatment• Dateland Water Treatment Plant
NAME, TEAM ROLE, % OF TIME AVAILABLE FOR
ANDY KOMOR,MS, PE
Sr. Consulting Engineer
ROBERT MURPHY, PE
Pumping System / Sr. Project Engineer
ERNIE BROWN JR., PE
Sr. Electrical Engineer
AVAILABILITY30%
43+ years
BS Electrical Engineering, Chicago, Technical College
PE – CA: E16216PE – NV: 15238PE – AZ: 36958
• Water treatment electrical systems• Pump stations• Pumping facilities• Oil and gas• Petrochemical and bio-refinery projects
• City of Huntington Beach Well 9 Treatment System• City of Manhattan Beach Larsson Street Booster Pump Station Upgrade• City of Huntington Beach Peck Reservoir Pump Station Improvements• Santa Monica City Services Building Rainwater and Well Treatment & Recycling• OD Arnold Pump Station• Mission Village Temporary Pumping Plant• City of Redondo Beach Rindge Sewer Pump Station• Stanford University Stormwater Pump Station• River Islands Urban Stormwater Management System / Pump Station System• Los Angeles Department of Water and Power Water Filtration Facility
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 19
NAME, TEAM ROLE, % OF TIME AVAILABLE FOR
EXPERIENCE, EDUCATION, & PROFESSIONAL REGISTRATION EXPERTISE AREAS
ERNESTO CAMARENA
Sr. Instrumentation and Controls Specialist
AVAILABILITY30%
25+ years
Associate Degree,ITT Technical Institute
• Water treatment Process and instrumentation design• Controls and automation design for wells and pump stations• Storage reservoirs• Water treatment• Process flow schematics• Conceptual design exhibits• QA / QC
TIM FETTIG, PLS
Survey Project Manager
ADAM D’ALVIA, PLS
Licensed Party Chief
AVAILABILITY50%
AVAILABILITY80%
31 years
Operating Engineers Surveying Apprentice Program, Santa Ana and Santiago Canyon College
Professional Land Surveyor #7542/CA/1999; IOUE Local 12, Certified Party Chief
25 years
Operating Engineers Apprenticeship Program, Rancho Santiago College
Professional Land Surveyor #8141/CA/2005
• Land surveying and mapping services • Design surveys• Construction surveys• Water/wastewater survey projects• Pipeline surveys• Surveying within the local area
• Land surveying and mapping services • Design surveys• Construction surveys• Water/wastewater survey projects• Pipeline surveys• Surveying within the local area
RELATED PROJECTEXPERIENCE
• City of Huntington Beach Well 9 Treatment System• City of Manhattan Beach Larsson Street Booster Pump Station Upgrade• South Orange County Potable Water Iron Filtration System• San Diego County Public Water System Wellhead Treatment System• Mountain House Tanks and Dual Zone Booster Pump Station & Westside Booster Pump Station• City of Lathrop Mossdale Landing Potable Water Pump Station• City of California City SCADA Server Improvements • Lenain Water Treatment Plant Operations and Water Infrastructure Consulting and Engineering• Dateland Water Treatment Plant GAC Pretreatment Upgrade• Santa Ana Country Club Pretreatment GAC Filtration System• Los Angeles Country Club Sulfide Removal Project• El Toro Water District Disinfection System Improvements• Santa Monica City Services Building Rainwater and Well Treatment & Recycling• ETWD Potable Water Infrastructure Improvements• Arboles Viejos Water Storage Facility and Infrastructure
• Irvine Ranch Water District (IRWD), On-Call Land Surveying Services• Costa Mesa Sanitary District, On-Call Surveying and Mapping Services• Golden State Water Company (GSWD), On-Call Land Surveying Services• Irvine Ranch Water District (IRWD), Newport Boulevard Domestic Water Main Relocation• Metropolitan Water District of Southern California (MWD), On-Call Land Surveying Services• Rowland Water District, Waterline Project
• Golden State Water Company, On-Call Land Surveying Services• Irvine Ranch Water District (IRWD), On-Call Land Surveying Services• Metropolitan Water District of Southern California (MWD), On-Call Land Surveying Services• Port of Long Beach (Port), On-Call Land Surveying Services
GUIDA SURVEYING, INC.
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 20
DEAN BOULDIN, PLS
Project Surveyor
AVAILABILITY80%
38 years
AA, Surveying and Mapping, Santiago Canyon College
Civil Engineering, CSU, Long Beach
Professional Land Surveyor #7842/CA/2002
• Land surveying and mapping services • Design surveys• Construction surveys• Water/wastewater survey projects• Pipeline surveys• Surveying within the local area
• Irvine Ranch Water District (IRWD), Newport Boulevard Domestic Water Main Relocation• Metropolitan Water District (MWD), On-Call Surveying and Mapping Contract• Moulton Niguel Water District, Various Capital Improvement Projects• Port of Long Beach, On-Call Surveying Services Contract• City of Newport Beach, On-Call Land Surveying Services
DAN BOTT
Environmental Consultant
AVAILABILITY20%
30 years
MS Environmental Studies, CSU Fullerton
• Pump stations, recharge basins, pipelines, monitoring wells, storage tanks, water conveyance systems
• Burris Basin Pump Station Replacement Project• North Basin Monitoring Well Installation Project• La Palma Groundwater Recharge Basin• Lakeview Water Transfer Pipeline• Mid-Basin Centennial Park Injection Well and Community Park Improvement Project• Heritage Museum Monitoring Well and Park Site Improvements
VCS ENVIRONMENTAL
NAME, TEAM ROLE, % OF TIME AVAILABLE FOR
EXPERIENCE, EDUCATION, & PROFESSIONAL REGISTRATION EXPERTISE AREAS RELATED PROJECTEXPERIENCE
HASHMI QUAZI, PHD PE, GE
Principal-in-Charge
AVAILABILITY20%
31 years
PhD, Civil Engineering, University of Arizona
MS, Civil Engineering, ASU
PE – CA: 46651GE – CA: 2517
• Pump station / lift station• Well / wellhead treatment• Wastewater treatment• Reclaimed water systems• Water conveyance and distribution• Water storage / reservoir
• Rancho Palos Verdes Pump Station • South Coast Water District Water Extension• Montclair & Ontario Plant 30 Wellhead Treatment• New Blower Building, Water Quality Control Plant• EVMWD Regional Water Reclamation Facility Expansion• Hi Desert Water District Wastewater Reclamation Facility
CONVERSE CONSULTANTS
CARLOS AMANTE, PE, GE
Project Manager
25 years
MS, Geotechnical Engineering, University of British Columbia
MEng, Earthquake Engineering, Kanazawa University
PE – CA: 57831GE – CA: 2724
• Pump station / lift station• Well / wellhead treatment• Wastewater treatment• Reclaimed water systems• Water conveyance and distribution• Water storage / reservoir
• Montclair & Ontario Plant 30 Wellhead Treatment• Rancho Palos Verdes Pump Station• Levee Evaluation Studies, Los Angeles County Department of Public Works• EVMWD Regional Water Reclamation Facility Expansion• San Luis Rey Water Reclamation Facility• Bluebird SOCWA Lift Station Odor Control Improvements
AVAILABILITY60%
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 21
MARK SCHLUTER, PG, CEG, CHG
Lead Geologist
AVAILABILITY30%
40 years
Graduate Studies, Engineering Geology/Ground Water Hydrology, CSULA
BS, Earth Sciences, Cal Poly Pomona
PG – CA: 4527CEG – CA: 1415CHG – CA: 41
• Pump station / lift station• Wastewater treatment• Reclaimed water systems• Water conveyance and distribution• Water storage / reservoir• Pipeline
• San Gabriel Valley Water Co. Reservoirs & Pump Station• Water Reservoir & Pump Station Replacement• Orange Co. Sanitation District, P2-90 Trickling Filters• Sares-Regis Basin Drainage Improvements
NAME, TEAM ROLE, % OF TIME AVAILABLE FOR
EXPERIENCE, EDUCATION, & PROFESSIONAL REGISTRATION EXPERTISE AREAS RELATED PROJECTEXPERIENCE
JIM HUDSON
Operational Startup Testing
AVAILABILITY25%
45 Years
California Electrical Apprenticeship
• Construction management / Inspection and start-up services for electrical, I& C associated with water / wastewater plants, pump stations, reservoirs, wells, chemical feed systems
• City of Huntington Beach – Peck Reservoir• City of Huntington Beach – Well 1A• City of Corona – ION exchange project• City of San Diego – Clearwell Replacement• City of San Diego – PS 2 Power Reliability• City of Escondido – Primary Odor Control• Padre Dam Water District – Secondary Connection Project
ROCKWELL CONSTRUCTION SERVICES, LLC (RCS)
DON GREENMAN, GPR, EM
Potholing Services
AVAILABILITY50%
15 years
Certifications: Electromagnetic Technician
Ground Penetrating Radar Technician
Loss Prevention System Training
National Safety Council Defensive Driving
• Skilled utility line locator• CCTV camera technician• Vacuum excavating field experience
• LAX Terminal Expansion Project – utility locating and mapping.• Tesla Charging Station Projects throughout California – utility locating and potholing to confirm existing utilities• I-5 Widening CalTrans project – utility locating and potholing to confirm existing utilities.• Sausalito Sewer Replacement project – utility locating and CCTV inspection.• Newport Beach Sewer Replacement project – utility locating and CCTV inspection
PACIFIC COAST LOCATORS, INC. (OPTIONAL)
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 22
SANTOSH B SHAHI,PHD, PE, SE
Structural Engineer
AVAILABILITY100%
19 years
PhD Structural Engineering
MS Structural Engineering
SE – CA: S5149PE – CA: C61811
• Seismic Resistant Structural Design • Equipment Anchorage & Bracing Design• Seismic Retrofits• Structural Plan Check for Building Code Compliance
• City of Manhattan Beach Roundhouse Aquarium Beautification Project• City of Manhattan Beach Larsson Street and 2nd Street Booster Pump Station Upgrade• Crescenta Valley Water District Well No. 2 and Related Facilities• Huntington Beach Peck Reservoir Pump Station Electrical Upgrades• City of San Clemente Pico Zone A Recycled Water Pump Station C-1494D & Talega Lift Station Modifications C-1511K
SANTOSH SHAHI (OPTIONAL)
DAVID KUAN,MS, PE
Traffic Control
AVAILABILITY20%
35 years
MS Transportation Engineering, UC Berkeley
PE – CA: 57387
• Traffic control design / planning• Impact analysis• Parking studies• Traffic signal coordination• Circulation master plan and general plan
• Katella Ave. Widening Project at State College Blvd. in Anaheim• Sewer Improvements, Crescent Ave., Loara St. & North St. for City of Anaheim• Newhope-Placentia Trunk Sewer Replacement in State College Blvd., in Fullerton and Anaheim for OCSD
TRAFFIC CONTROL ENGINEERING, INC. (OPTIONAL)
RELEVANT PROJECT EXPERIENCE
PACE provided multiple phases of project development, lab services, piloting, concept development, water treatment facility engineering, planning division graphics, and will work with the City staff through startup and operations support services on this innovative and unique treatment system. Sophisticated desktop, bench, pilot scale, and full scale demonstration was first provided for confirmation of the proposed treatment process for innovative biological treatment of reduced (non-oxidized) drinking water quality constituents in the potable supply at Well 9, and other City wells. This first stage of work confirmed mechanisms for biological oxidation of hydrogen sulfide. This important and unique process was presented at several national conferences including AWWA. A complete 2,500 gpm (3.5 MGD) treatment facility design was then designed Treatment Process including six 10-foot diameter biologically active carbon (BAC) filtration vessels and media, with complete structural, mechanical, electrical, and controls integration design for reliable and simple operation. A custom filtration control panel design was also provided. PACE provided all project bid documents, permitting, coordination with Southern California Edison, and assisted the City with the bid process and construction support services.
HUNTINGTON BEACH WELL 9 TREATMENT SYSTEM Huntington Beach, CA
Municipal potable water treatment
GAC filtration
Water quality analysis
Upgrade to existing treatment system
Relevant Features
Team Members
Andy Komor, MS, PE Project Manager
James Matthews Sr. Consulting Engineer
Robert Murphy Process Engineer
Ernie Brown Jr., PE Electrical Engineer
Ernesto Camarena
Sr. Instrumentation and Controls Specialist
Khanh Doan Architect
Thomas Gutierrez CAD Designer
NAME, TEAM ROLE, % OF TIME AVAILABLE FOR
EXPERIENCE, EDUCATION, & PROFESSIONAL REGISTRATION EXPERTISE AREAS RELATED PROJECTEXPERIENCE
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 23
The City of Manhattan Beach needed to increase potable water delivery capacity and reliability for the Hill Area Pressure Zone (HAPZ) for potable and fire flow needs. The area is serviced by the Larsson Street Booster Pump Station (Larsson) and has additional back up pumping capabilities from the 2nd Street Booster Pump Station (2nd Street). PACE was hired to evaluate the condition of the pumping facilities, determine the flow capacity of the associated delivery lines, design a capacity expansion of Larsson to increase capacity from 1,500 gpm to 4,400 gpm and determine the feasibility of upgrading, replacing or leaving 2nd Street in place with no modifications.
At Larsson, PACE proposed the design of four pumps with vertically-mounted, end-suction pumping equipment and modern motor controllers to increase the delivery capacity to 4,400 gpm, while maintaining a small footprint within their existing vault. To create the best visualization of the complete installation, PACE developed a 3D model of the design to demonstrate that the vault had adequate space for the new pumps. An extensive flow study of the Hill Area Pressure Zone determined that the existing pipe network was adequately sized to meet their required fire and domestic demands, therefore saving the City significant money and time by eliminating design and replacement of water mains.
A preliminary assessment of 2nd Street was conducted concluding that a new pump station was necessary to resolve vibration and maintenance issues, improve reliability and to modernize the aging equipment. Design is currently being performed for the upgrades / replacements of the two facilities, along with determining the preferred sequence of construction to minimize any impact to the current operations of the facility.
CITY OF MANHATTAN BEACH LARSSON STREET BOOSTER PUMP STATION AND 2ND STREET PUMP STATION UPGRADE Manhattan Beach, CA
Pump station upgrade and capacity expansion from 1,500 gpm to 4,400 gpm
End-suction pumping equipment
Modernized motor controls
Pipeline flow study
Construction sequencing to minimize operations impacts
Relevant Features
Team MembersJames Matthews, PE Project Manager
Duncan Lee, PE QA/QC / Principal
Robert Murphy, PE Sr. Project EngineerErnesto Camarena
Sr. Intrumentation &Controls Specialist
Ernie Brown Jr., PE Sr. Electrical Engineer
Thomas Gutierrez Sr. CAD Designer
PACE provided the Aubrey Water Company and BNSF Railway water resource consulting, design and environmental permitting services in conjunction with Design/Build partners Cinnabar Southwest and the Jonovich Companies for the replacement and rehabilitation of the City of Seligman’s water supply infrastructure. Originally built around the turn of the last century to support the railroad boom, Seligman’s water supply system was in desperate need of repairs. The project involved the replacement of two groundwater wells, by-pass and demolition of an intermediate water transfer pump station and tank, replacement of approximately 3,000 feet of old (from 1897) lead-joint transmission pipeline, demolition and by-pass of the primary water storage tank and distribution pump station, construction of a new 280,000 gallon water storage tank and 800 gpm variable speed distribution pumping station. In addition, PACE provided the control and instrumentation integration which included a complete, radio networked, automation and data management system for the control of the two new wells, new water tank, new pre and post chlorination systems and new booster station. By understanding the extreme condition of the antiquated facilities and working together with our project team and the Aubrey Water Company operations staff, PACE was able to strategically implement state-of-the-art upgrades while maintaining a continuous water supply to the City. The team completed the Phase I improvements through winter, in driving snow, on-time and 12% under the original contract amount.
BNSF GROUNDWATER WELLS, WATER TANK AND BOOSTER PUMP STATION Seligman, AZ
Potable water pipeline project
Potable water storage tank
Groundwater wells
Relevant Features
Team Members
Mike Krebs, MBA, PE Project Manager James Matthews, PE Principal-in-Charge Robert Murphy, PE Sr. Project Engineer
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 24
The Peck Reservoir site in Huntington Beach contains many different facilities including
import connects, two reservoirs, one booster pump station, and three water wells. Two out
of the three main water wells, as well as the pump station engine, was originally running off
natural gas engines. In order to increase reliability and redundancy, the City of Huntington
Beach hired PACE to design pumping modifications to the existing booster pump station
in order to allow build-out for a new hybrid system. This hybrid system includes four new
motors to use as an energy source using Edison power to supplement the existing natural
gas engine and give them the ability to run the natural gas or Edison’s electrical power. These
four motors were placed in a new transformer station that was built outside of the booster
pump station. Since the motor sits high, PACE also designed a compact, practical platform
below the motor to allow easy accessibility and ease of operation. This redundant system
allows for a self-sufficient, reliable booster pump station that gives them the ability to run
the system in the event of a power outage, earthquake, natural gas line break, or an engine
failure so they will always have the ability to run the system. By retrofitting Edison Power
with the existing natural gas system, they can eventually retrofit their two other wells to
make all of them an electrically powered hybrid. Additionally, this is also a rehab sight so
it is tight in space and there are many underground marked and unmarked conduits. PACE
was able to snake additional as-needed conduits in the ground to improve and clean up the
existing conditions.
PECK RESERVOIR PUMP STATION IMPROVEMENTS Huntington Beach, CA
Created redundancy reliability for the existing building
Operational serviceability using the false floor design
Organized conduits within the bank to make it safe and practical
Tight site footprint
Relevant Features
Team Members
Andy Komor, MS, PE Project ManagerJames Matthews, PE Principal / QA/QC Ernie Brown Jr., PE Electrical Engineer Zirang Song, MS, PE Sr. Project Engineer Thomas Gutierrez Sr. CAD DesignerDuncan Lee, PE (as client) Principal Engineer, City of Huntington Beach
PACE provided integration consulting services to review and assess the current condition of California City’s potable water SCADA system. The completed assessment identified aging / out dated software, security vulnerabilities, and the need for reliability improvements to the system. PACE provided emergency services to immediately secure the existing SCADA system, provide a more robust software-based remote access platform, and document PLC functional programming.
As the first phase of this multi-year project, PACE is providing turn-key services for the procurement, installation, configuration, programming, and commissioning of new SCADA Hardware and Software systems. The updated system will consist of a virtualized rack mounted server and next-generation firewall, along with updates to the existing Windows operating system, Wonderware InTouch, and WIN-911 software. Dream Report automated report generating software will also be installed and integrated on the new system. The completed system will provide a robust NIST cyber-security solution while significantly improving system reliability.
For the next phase of the project, PACE will utilize the upgraded SCADA system and new PLC programming to implement advanced automation strategies at the City’s water wells, storage tanks, booster stations and inter-tie metering facilities to vastly improve operational efficiency, reduce purchased water imports from AVEK, and close the gap on historically high system water loss. The SCADA system will be an integral part of assisting City operators with improving and accurately managing their local water production supply, providing automated maintenance management and revenue management, allowing the City to secure operational savings which will benefit their customer rate base.
CITY OF CALIFORNIA CITY SCADA SERVER IMPROVEMENTS California City, CA
Server Supplied with WonderWare and WIN-911
New system will include Dream Reports
Assist in increasing local water supply
Updated infrastructure and controls
Relevant Features
Team Members
James Matthews, PE Project Manager
Brian Reid, PE, CCM Sr. Project Engineer
Ernesto Camarena
Sr. Intrumentation &Controls Specialist
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 25
In order to upgrade aging potable water systems to meet current Los Angeles County Department of Public Health regulations, PACE designed potable water treatment systems for five remote sites owned and operated by the Los Angeles County Fire Department. Assessments of the 100-year flood elevations determined that revetments were needed to protect the source wells from flooding at two camps along the Upper San Gabriel and San Francisquito Canyon Creek. PACE designed wells and treatment systems with SCADA communications that enabled remote monitoring and control that automatically switched to propane generators in the event of a power loss. The modular treatment facility designed provides consistency of equipment and functionality and reduces overall maintenance costs for the Fire Department. PACE also provided the Fire Department with Operations Plans for regulatory compliance as well as assistance in obtaining permits.
Both Fire Camp 11 and the Henninger Flats Campground contain groundwater under the influence of surface water and are therefore required to have a surface water treatment system. PACE completed evaluations of all of the camp facilities and looked at several processes and determined that the use of a packaged Rosedale filter system followed by chlorination was the most cost effective (in both capital and operational) way to meet State regulations. PACE is currently designing and permitting systems for these two fire camps.
LACFD FIRE CAMP 11 AND HENNINGER FLATS CAMPGROUND WELLS AND POTABLE WATER TREATMENT SYSTEM Los Angeles County, CA
Packaged filtration system followed by chlorination
Water storage
SCADA
Relevant Features
Team Members
James Matthews, PE Principal
Duong Do, PE Project Manager
PACE designed, constructed and commissioned a new 1,000 gpm iron and manganese
filtration system for a confidential client at their booster pump station. The system was
designed to improve reliability and operational flexibility; allowing them to supply irrigation
water needs from any of their groundwater wells, including wells with elevated levels of
these contaminants. The treatment system consists of automatic inlet pressure regulation,
chlorine pre-oxidation injection, four parallel manganese dioxide filter banks, and a semi-
automated treatment bypass which allows blending of low iron content well water with
treated water; increasing the total capacity of the system to 1,500 gpm. This provides source
water equivalent to the capacity to the booster pump station, which was intersected to
1,500 gpm after the addition of the third booster pump station.
Additionally, PACE’s internal Instrumentation & Control (I&C) group provided full monitoring
and automation of the system, which included flow and pressure monitors, automatic
backwash controls with online turbidity monitors to minimize backwash volumes, and
an innovative effluent iron concentration monitoring system, which uses a low-range
turbidity meter as a surrogate for continuous iron concentration measurements. When
commissioned, the system was performance tested, at its maximum design flow rate, with
influent total iron concentrations as high as 15 mg/l, and consistently produced effluent
with less than 0.2 mg/l.
WATER IRON FILTRATION SYSTEM South Orange County, CA
Automatic inlet pressure regulation
Four parallel manganese dioxide filter banks
Treatment bypass to blend low iron content well water with treated water to increase the total capacity
Automatic Backwash Controls
Local and Remote Operation
Instrumentation & Controls
Pre-filtration to increase filter performance
Relevant Features
Team Members
Jacob Peterson, PE, CWEP Project Manager
James Matthews, PE Principal / QA/QC
Patrick Flores Instrumentation and Controls
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 26
PACE led the design-build team and served as engineer-of-record for a groundwater water
treatment facility. The facility, built in two phases, treats 99% of the water annually and
removes Iron, Manganese, and Arsenic to meet EPA Primary and Secondary drinking water
standards. PACE also provided the programming, installation and start-up of a site-wide
SCADA system for all production and distribution facilities. The system consists of 12
potable water wells, 6 irrigation wells, 5 potable water storage tanks and the groundwater
treatment facility.
A 500 GPM iron and manganese filtration system was designed and installed using a brand-
new proprietary filtration media (Penox), allowing the client to completely remove Iron
and Manganese from their potable water supply without the use of complicated chemical
injection systems. Iron and Manganese had become a problem due to discoloration of the
water and sediment build-up within facility boilers. The client was spending an estimated
$20,000 a month on cartridge and bag filter systems to remove sediment.
With the new system, simple backwashing completely restores/regenerates the media’s
removal capacity. The system does not require costly media replacement typical with
conventional systems (i.e. green sand filters). The backwash from the filters is sent to the
wastewater reclamation facility at no cost. As intended, Iron and Manganese are no longer
discoloring laundry or leaving sediment in the pipes. A second benefit of the filtration came
as a surprise. The media also has the ability, in the presence of “free” iron, to remove arsenic.
Lab tests revealed the filtered water had up to 50% less arsenic than the influent.
With a small footprint sized system in mind PACE was able to reduce capital and operational
costs significantly and still provide a total treatment capacity of 500 gpm. PACE continues
to provide testing and operating supervisory oversight services while the client manages
the day to day testing.
SAN DIEGO COUNTY PUBLIC WATER SYSTEM WELLHEAD TREATMENT SYSTEM San Diego County, CA
Treats 500 gpm
Treats 99% of the water annually and removes iron, manganese, and arsenic to EPA drinking water standards
Completely removes iron and manganese from the potable water supply without chemical injections
Saved client $20,000/month by using Penox filtration media
Simple backwashing completely restores/ regenerates the media’s removal capacity
Reduced arsenic contaminant by up to 50% in the water supply expansion from 200 GPM of iron and manganese removal to 700 GPM
Relevant Features
Team Members
James Matthews, PE Principal / QA/QC
Andy Komor, MS, PE
Process Selection Engineer
Zirang Song, MS, PE Mechanical Engineer
Brian Reid, PE Construction Management
Ernesto Camarena Controls and P&ID
Tom Gutierrez AutoCAD MEP
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Ability of the Proposer to Perform // 27
PACE provided design and construction support services for a twin storage tank and dual-
zone potable pumping facility for the Town of Mountain House, CA. The design included
two separate sets of potable pumps, a pressure reducing / sustaining valving and metering
station, and two twin 3.7 MG pre-stressed water storage tanks. The booster pump station
consisted of twin 3,500 to 5,500 gpm pumping systems, one for Zone 1 and one for Zone 2,
which provide water and fire protection to around 8,500 homes. The station has redundant
pumps, automatic transfer back-up power, disinfection injection and monitoring, and full
remote telemetry and security systems with full-motion video surveillance. PACE also design
the 5,000 gpm potable Westside Pump Station for the new Mountain House Community
Services District, adjacent to the City of Tracy. After design completion, PACE oversaw
construction and the station was completed in 2008. The station includes two main pumps,
an intermediate flow pump, and a low flow pump. All of the pumps within the station are
variable frequency drive controlled to maintain constant system pressure. A backup power
generator was connected by an automatic transfer switch to the station for uninterrupted
service in case of power failure. The station was installed within an aesthetic, sound-
controlled building with several security features including full video surveillance.
MOUNTAIN HOUSE TANKS AND DUAL ZONE BOOSTER PUMP STATION & WESTSIDE BOOSTER PUMP STATION Mountain House, CA
Aesthetic buildings with minimal noise and good security
Redundant pumps
Automatic transfer back-up power
VFD controlled to maintain constant system pressure
Back-up generator
Relevant Features
Team Members
James Matthews, PE Project ManagerAndy Komor, MS, PE Sr. Project EngineerBrian Reid, PE, CCM Construction EngineerErnesto Camarena
Sr. Instrumentation and Controls Specialist
PACE was contracted to provide designs for a 1.1 MG welded steel water storage tank with
2,500 GPM domestic booster pump station, 2,000 GPM NFPA 20 fire protection pump
system, and remote telemetry & SCADA control system.
PACE provided engineering services to design the potable water infrastructure components
required for Pulte’s project in Lathrop, California. Specifically, the design included plans,
engineering report, and specifications for an AWWA and NFPA-approved potable water
booster pump station, a pressure reducing / sustaining valve and metering station, and
a 1.1 million gallon potable / fire water tank storage facility. The tank design included a
customized mixing scheme using tide-flex valves which also reduces vortexing. The station
was provided complete with redundant pumps, automatically transferred back-up power,
disinfection injection and monitoring, and electric overhead crane assembly. The tank and
station were integrated with the City’s remote telemetry control system. PACE was the lead
design engineer (engineer of record) and provided the engineering permitting effort for city
and county submittals including meeting with staff at existing facilities to ease operational
concerns. PACE also reviewed the contents of water balances performed for the City to ensure
their consistency with tank/station design.
CITY OF LATHROP MOSSDALE LANDING POTABLE WATER PUMP STATION Lathrop, CA
Design of new potable booster pump station with modern features and automation
Aesthetically pleasing buildings and structures with minimal noise and good security
Remote telemetry & SCADA control system
Relevant Features
Team Members
James Matthews, PE Project Manager Andy Komor, MS, PE Sr. Project Engineer
Ernesto Camarena
Sr. Instrumentation and Controls Specialist
Tom Gutierrez Sr. CAD Designer
Ability of the Proposer to Perform // 28
ADDITIONAL RELEVANT EXPERIENCE
REFERENCES
Wells Experience Automation & Remote Operations Electrical SES & MCC Upgrades Demo. of Existing EquipmentWell Pumping Enhancement Chemical Storage, Injection, Controls Mech, Elect, Structural Upgrades Site Security
City of Huntington Beach Well 9 Treatment
City of Huntington Beach Peck Reservoir Pump Station Improvements
Irrigation Water Iron Filtration System
San Diego County Public Water System Wellhead Treatment System
City of Lathrop Mossdale Landing Potable Water Pump Station
City of California City SCADA Server Improvements
City of Dateland Wells and Treatment
Santa Ana Country Club Pretreatment GAC Filtration System
Los Angeles Country Club Wells and Ozonation System
Mesa Wells 1,3,5,7,8,9 Automation
Grizzly Ranch Potable Treatment / Distribution Infrastructure
El Toro Water District Chloramination Injection
City of Anaheim Potable Water Treatment
OCSD Potable Water System Automation
Town of Mountain House Potable Water Systems
Seligman Arizona Potable Water Systems
Eternal Valley Iron and Manganese Treatment
SMWD Gobernadora Wells and Pumping
Pechanga Wells SCADA and Instrumentation
City of Oakley Non-Potable Wells
Nichols Institute Well Corrosion Resistance
Tucson Water Monochloramination Injection
Riviera Country Club Wells and Pumping
Mountain House Tanks and Dual Zone Booster Pump Station & Westside Booster Pump Station
LACFD Fire Camp 11 and Henninger Flats Campground Potable Water Treatment System Design
City of Manhattan Beach Larsson Street Booster Pump Station and 2nd Street Pump Station Upgrade
Lake Forest Cogeneration and SCADA
BNSF Groundwater Wells, Water Tank and Booster Pump Station
Huntington Beach Well 9Treatment System
City of Huntington Beach
Andy Ferrigno Sr. Civil Engineer
(714) 536-5291
AFerrigno@surfcityhb.org
City of Manhattan Beach Larsson Street Booster Pump Station and 2nd Street Pump Station Upgrade
City of Manhattan Beach
Anastasia Seims Sr. Civil Engineer
(310) 802-5361
aseims@citymb.info
Peck Reservoir Pump Station Improvements
City of Huntington Beach
Andy Ferrigno Sr. Civil Engineer
(714) 536-5291
AFerrigno@surfcityhb.org
LACFD Fire Camp 11 and Henninger Flats Campground Wells and Potable Water Treatment System City of Lathrop Mossdale Landing Potable Water Pump Station
Los Angeles County Fire Department
Tony Jimenez Facilities Project Manager I
(562) 988-362
Tony.Jimenez@fire.lacounty.gov
City of Lathrop
Ken Reed Project Manager
(209) 941-7273
kreed@ci.lathrop.ca.us
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Affidavit ofNon-Collusion
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Affidavit of Non-Collusion
AFFIDAVIT OF NON-COLLUSION
March 2013
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA )
) ss COUNTY OF LOS ANGELES )
_______________________________________________________________, being first duly sworn deposes
and says that he/she is ______________________________________________________________________ (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title)
of______________________________________________________________________________________
(Insert name of bidder)
who submits herewith to the City of Vernon a bid/proposal;
That all statements of fact in such bid/proposal are true;
That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,
partnership, company, association, organization or corporation;
That such bid/proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further
That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain
from bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference
with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or
fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else;
d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or
the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business.
I certify under penalty of perjury that the above information is correct
By:______________________________________ Title:________________________________
Date:____________________________________
Principal, QA/QC Manager – Utilities DivisionDuncan Lee, PE
Principal, QA/QC Manager – Utilities Division
Pacific Advanced Civil Engineering, Inc.
November 21, 2019
Duncan Lee, PE
AddendumAcknowledgement
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Addendum Acknowledgement
ADDENDUM ACKNOWLEDGEMENT
B626 // DESIGN SERVICES FOR EQUIPMENT AND SITE IMPROVEMENTS FOR WELL NO. 22
Addendum Acknowledgement
X
20
EXHIBIT C
SCHEDULE
_. _ __ _ -
Fee Schedule and Rate Sheet Matrix *Fees from these sub-consultants cannot be broken
down by labor hours, so they are in lump sums.
Estimated Sub-Consultants Manhours
Project Name: Equipment and Site Improvements for Well No. 22
Client: City of Vernon ~ "* Bill on Time &Material Basis Due to Unknowns ~ ~ (Excludes Optional Tasks)
PACE Job Number: #8626 PACE During Start-up Testing ~ ~ ~ Total Fee: ~`~` $206,723 ~ Guida Surveying o VCS Environmental N
Advanced Water Engineering Estimate Date: December 3, 2019
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1 Task 1 -Prelim Desi n Development/Basis of Desi n Report BODR 19 42 6 10 28 100 68 0 8 92 0 10 0 0 0 76 1 4 8 16 2 0 0 0 0 0 0 427 $65,290 $13,793 $79,083 ~ X380 ~~,~QQ ~~,9i3~
2 Task 7.1-Project Management 8 Meetings 4 12 4 20 $3,880 $3,880 0 ~0 $0
3 Task 1.2 -Data Collection &Review 4 8 2 2 12 54 4 3 16 1 4 8 16 2 133 $23,685 $13,793 $37,478 3 $380 $5,600 $5,980
4 Task 1.2.A -Review Existing &New Information 2 4 2 2 4 24 38 $6,440 $6,440 Q $0 $0
5 Task 1.2.8 -System Curve 2 4 8 24 38 $6,350 $6,350 0 ~a0 $0
6 Task 1.2.0 -Topographic Survey 2 4 1 16 1 4 8 16 2 54 $10,515 $10,515 0 $0 $0
7 Task 1.2.D - Geotech lnvesf. &Borings (2 boring 30'+2 boring 5) 2 1 3 $380 $13,793 $14,173 0 ~0 $0
8 Task 1.2.E -Potholing (Opfional -Assume 1 Day) 2 1 $0 3 $380 $5,600 $5,980
9 Task 1.3 -Basis of Design Report 11 22 4 8 16 46 68 8 88 3 274 $37,725 $d $37,725 D $0 ~0 $Q
10 Task 1.3.A -Concept Pans for Fina(Altemafive 2 4 2 8 16 24 8 32 96 $12,670 $12,670 0 ~0 $0
11 Task 1.3.B -Size/Recommend Defenfion Basin, Pipe, Pump, Motor, etc 2 4 4 16 24 32 82 $10,530 $10,530 0 50 $0
12 Task 1.3.C- Defrne SCADA Monitoring &Control Needs 1 2 4 2 8 16 33 $4,315 $4,315 0 ~0 $0
13 Task 1.3.D - 90% & 100% Final BODR with Cost Esfimates 6 12 2 4 4 12 12 8 3 63 $10,210 $10,270 0 ~0 $0
14 Task 2 -Construction and Specifications Preparation 20 65 24 16 0 146 155 0 20 186 0 25 0 0 0 0 0 0 0 0 0 0 0 34 4 89 0 696 $96,970 $1,850 $98,820 88 $13,983 ~2,8~0 X16,833
15 Task 2.1-Project Design Coordination Meetings 6 18 6 30 $5,820 $5,820 0 $0 $0
16 Task 2.2 -Environmental Compliance and Permitting 2 15 8 56 8 4 34 4 89 132 $21,470 $1,850 $23,320 88 $13,983 X2,850 $16,833
17 Task 2.2.A -Prepare Initial Study/CEQA Categorical Exemptions 1 4 8 20 32 65 $11,085 $1,850 $12,935 0 SO $0
18 Task 2.2.8 - Assf. Secure Approval &Plan Checks from Reg. Agencies 2 16 2 20 $2,990 $2,990 0 SO $0
19 Task 2.2.0 -Prepare BMPs and Document to Satisfy LID 4 16 8 28 $4,220 $4,220 0 SO $0
20 Task 2.2.D -Coordinate with Other Utilities to Avoid Conflicts 1 8 8 2 19 $3,175 $3,175 0 S0 $0
21 Task 2.2.E-Prepare Initial Sfudy/MND (Optional) 1 4 8 14 4 57 $0 88 $13,983 X2,850 $16,833
22 Task 2.3 -Construction Plans, Specifications and Estimate (PS8~E) 12 32 16 16 90 147 20 186 15 534 $69,680 $0 $69,680 0 $0 $0 $0
23 Task 2.3.A - 60% Plans and Cost Estimate Submittal 8 20 8 8 50 75 15 120 8 312 $40,510 $40,510 0 SO $0
24 Task 2.3.6 - 90% Plans Submittal 2 8 4 4 20 40 4 50 4 136 $17,430 $17,430 0 SO $0
25 Task 2.3. C - 700% Draft Plans, Specs, and Cost Estimate Submittal 1 2 2 2 12 24 1 16 2 62 $8,035 $8,035 0 a0 $0
26 Task 2.3.D -100% Final Plans, Specs, and Cost Estimate Submittal 1 2 2 2 8 8 1 24 $3,705 $3,705 0 ~0 $0
27 Task 2.3.E-Traffic Control Plans (Optional -Fee Nof Provided) 0 $0
[~
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28 Task 3 -Pre arafion of a Water Monitorin Plan as Re uired b DDW 8 ~] $1 200 ~_] $0 ~ ~0
29 Task 4- Pre•Construction and Post Pro'ect Award 0 28 14 4 0 88 0 0 0 0 4 12 Q 40 0 0 0 0 0 0 0 0 0 0 0 0 0 171 $27,620 $0 $27,620 1~ X2,940 ~0 ~2,9~0
30 Task 4.1- PresentationlMeetings ~ Assist wl CEQA CE (Up to 3 Meetings) 6 6 4 1 17 $2,670 $2,670 0 $0 $0
31 Task 4.2 -Pre-Bid Eng. Support (Mandatory Const. Mtg, Addendums, etc) 4 6 1 11 $1,840 $1,840 0 $0 $0
32 Task 4.3 -Assist with Bid Selection, Review Bids ~ Contract Negotiation 2 6 8 $1,330 $1,330 0 $0 $0
33 Task 4.4 -Construction Engineering Support 16 14 4 70 10 40 135 $21,780 $0 $21,780 19 $2,940 $0 $2,940
34 Task 4.4.A -Coordination w/Construction forRFls (Up to 15) 6 4 32 3 45 $7,130 $7,130 0 ~0 $0
35 Task 4.4.B -Review and Approve All Shop Drawings and Submittals (Up to 30) 6 6 24 6 42 $6,570 $6,570 0 a0 $0
36 Task 4.4.0 -Start-up/Operational Tests (As-Needed w/ T&M) 4 4 4 12 24 48 $8,080 $8,080 0 ~0 $0
37 as .. - tart-up ommission an w ec oxes s- ee e w ptiona 2 1 16 $0 19 X2,940 $2,940
Total Fee for Base Design Concept (excluding Optional Tasks) 1,302 $191,080 $15,643 $206,723 110 x17,303 $8,450 $25,753
Fee Schedule and Rate Sheet Matrix 1 of 1
21
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer’s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney’s fees, or to compel City officials to terminate the service contract of violating
employers.
22
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
City Council Agenda Item Report
Agenda Item No. COV-71-2020
Submitted by: Joanna Moreno
Submitting Department: Public Utilities
Meeting Date: March 3, 2020
SUBJECT
Services Agreement with Infrastructure Engineering Corporation
Recommendation:
A. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in
accordance with CEQA Guidelines § 15061(b)(3), the general rule that CEQA only applies to projects
that may have a significant effect on the environment, for the reason that any project that may occur in the
future relying on this approval would be subject to CEQA review and determination prior to- or at the time
of- requesting project approval; and
B. Approve and authorize the City Administrator to execute a Services Agreement with Infrastructure
Engineering Corporation for a Water System Operations Analysis and Master Plan, in substantially the
same form as submitted, in an amount not to exceed $273,685.
Background:
Approximately 15 years ago, the potable water annual demand within the City’s service area was
approximately 12,000 acre-feet per year. Throughout the years, demand has decreased both steadily
and drastically—at times due to economic conditions and the makeup of the business community in the
City—and is now approximately 6,900 acre-feet per year.
A Water Distribution System Hydraulic Analysis (“Hydraulic Analysis”) was completed in 2006 along with
a corresponding hydraulic model. A hydraulic model simulates system operations and demand. Among
other things, hydraulic models can be used to illustrate the effects of changing conditions on a water
system. Various scenarios can be run for different times and days of the week to illustrate the
corresponding effects on the entire system. Due to the significant change in demand since the Hydraulic
Analysis and hydraulic model were completed, the hydraulic model was updated and calibrated in 2018.
The hydraulic planning criteria including the Hydraulic Analysis must again be updated by taking into
consideration the results from an Operations Analysis to better understand duty, fire flow, emergency
storage, and backup power needs.
Staff believes that the the proposed Operations Analysis will, among other things, evaluate the size of the
distribution system with respect to current demand and will provide the data in order to run the system at
optimal efficiency and reliability. Depending on the evaluation results of current conditions as well as the
supply and distribution system evaluation, the Master Plan Report may then recommend the right-sizing
of the system. Moreover, because the City’s water supply and distribution system infrastructure is aging
and many of the facilities have become inefficient and/or have fallen into disrepair, The Master Plan
Report is a key component to future planning. The Master Plan Report will include updated hydraulic
planning criteria, will help to prioritize projects, and will serve as a future guiding document that will
enable the City to take a methodical and proactive approach in planning and budgeting to address the
aging infrastructure and realize an efficient, reliable and sustainable water supply and distribution system.
In December 2019, Vernon Public Utilities (“VPU”) staff issued a Request for Proposals for a Water
System Operations Analysis and Master Plan (“RFP”). On January 7, 2020 two firms submitted
proposals and were invited to participate in an oral interview. Out of a maximum total score of 200, the
combined results of the proposals and interviews are as follows:
1.Infrastructure Engineering Corporation (IEC)185
2.Infrastructure Engineers (IE)150
VPU staff deemed that IEC is the most qualified firm. Although cost is an important aspect of
consideration, it was not incorporated in the evaluation criterion; the proposals were evaluated on the
basis of qualifications. As such, fee proposals were requested on a separate, sealed envelope and
opened in descending order based on the results from the evaluation, pursuant to Vernon Municipal
Code Section Sec. 2.17.08. The fee proposals from IEC and IE totaled $273,685.00 and $227,642.00,
respectively, including reimbursable permit fees and optional tasks. As with many professional services,
the proposed amount represents estimates based on time and material and may vary slightly from the
total costs incurred throughout the life of the resulting contract.
The proposed Services Agreement has been reviewed and approved, as to form, by the City Attorney’s
Office.
Fiscal Impact:
The proposed Services Agreement with Infrastructure Engineering Corporation is for a not-to-exceed
amount of $273,685. This expenditure is included in the approved VPU Water Division Budget for Fiscal
Year 2019-2020.
Attachments:
1. Services Agreement with Infrastructure Engineering Corporation
1
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND
INFRASTRUCTURE ENGINEERING CORPORATION FOR A WATER SYSTEM
OPERATIONS ANALYSIS AND MASTER PLAN
COVER PAGE
Contractor: Infrastructure Engineering Corporation
Responsible Principal of Contractor: Robert S. Weber, President
Notice Information - Contractor: Infrastructure Engineering Corporation
14271 Danielson Street
Poway, CA 92064
Attention: Robert S. Weber, President
Phone: (858)413-2400
Facsimile: (858)413-2440
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Abraham Alemu
General Manager of Public
Utilities
Telephone: (323) 583-8811 ext. 250
Facsimile: (323)826-1408
Commencement Date: March 16, 2020
Termination Date: July 31, 2021
Consideration: Total not to exceed $273,685.00 (includes
all applicable sales tax); and more
particularly described in Exhibit C
Records Retention Period Three (3) years, pursuant to Section 11.20
2
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND INFRASTRUCTURE
ENGINEERING CORPORATION FOR A WATER SYSTEM OPERATIONS ANALYSIS AND
MASTER PLAN
This Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation (“City”), and Infrastructure Engineering Corporation, a California
corporation (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on March 3,
2020.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals issued on or about December 9, 2019, Exhibit “A”, and
Contractor's proposal to the City ("Proposal") dated January 7, 2020, Exhibit “B”, both of which
are attached to and incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense,
all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it under
this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
3
4.0 TERM. The Contractor shall commence the delivery of services on receipt of a
written notice to proceed and shall complete the services on the schedule set forth in Exhibit
“D”.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the fee schedule set forth in Exhibit
“C” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed two hundred seventy-three thousand six hundred eighty-five dollars
($273,685.00) without the prior authorization of the City, as appropriate, and written amendment
of this Contract.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, supplies, facilities, equipment, and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the
following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
4
5.4.3 Actual costs and/or other costs and/or payments specifically
authorized in advance in writing and incurred by Contractor in the performance of this
Agreement.
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, “extra work” means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the fee schedule as set forth in Exhibit “C,” if the
extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at
Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall have the
sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
5
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants, and other
staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers,
elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford primary
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coverage.
i. Automobile Liability with minimum limits of at least $1,000,000 combined single
limit, including owned, hired, and non-owned liability coverage.
ii. Contractor agrees to subrogate automobile liability resulting from performance
under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its
respective employees, agents, and City Council from and against all claims, liabilities, suits,
losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under the performance of
the services.
iii. General Liability with minimum limits of at least $1,000,000 per occurrence and
$2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the
policy as additional insureds as respects liability arising out of the Contractor's performance of
this Contract.
(1) If Contractor employs other contractors as part of the services rendered,
Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth
herein.
(2) Contractor agrees to subrogate General Liability resulting from
performance under this agreement by agreeing to defend, indemnify and
hold harmless, the City, and its respective employees, agents, and City
Council from and against all claims, liabilities, suits, losses, damages,
injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under
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the performance of the services.
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000,
where such risk is applicable. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate. Contractor shall maintain such
coverage for at least one (1) year after the termination of this Agreement.
v. Contractor shall comply with the applicable sections of the California Labor Code
concerning workers' compensation for injuries on the job. In addition, Contractor shall require
each subcontractor to similarly maintain workers’ compensation insurance in accordance with
the laws for California for all of the subcontractor’s employees. Compliance is accomplished in
one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the
State of California; or
(2) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability Insurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
employees, and volunteers for losses arising from performance of this
Contract; or
(3) Provide a "waiver" form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
vi. Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII.
viii. Prior to commencement of performance, Contractor shall furnish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by
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City. City may require complete, certified copies of any or all policies at any time.
ix. Failure to maintain required insurance at all times shall constitute a default and
material breach. In such event, Contractor shall immediately notify City and cease all
performance under this Contract until further directed by the City. In the absence of satisfactory
insurance coverage, City may, at its option: (a) procure insurance with collection rights for
premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from
sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek
damages from the Contract resulting from said breach; or (c) self-insure the risk, with all
damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees
and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due
to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has
and shall retain the right to exercise full control over the employment, direction, compensation
and discharge of all persons employed by Contractor in the performance of the services
hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes
responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for
Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save
City harmless from all matters relating to the payment of its employees, subcontractors and
independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors,
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agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term
disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be returned to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, computation sheets, and other documents
prepared by Contractor in furtherance of the work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contractor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
years after completion or earlier termination of this Contract. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contractor, when requested, shall furnish clarification
and/or explanation as may be required by the City, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
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Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties from their
obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and
regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
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enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs, and necessary disbursements in addition to any other relief to which such
party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Contract shall be deemed a contract and
shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiction thereof.
11.11.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation, and agreements (written or
oral).
11.11.3 Written Amendment. This Contract may only be changed by
written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
11.11.4 Severability. If any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless continue in
full force and effect as fully as though such invalid, illegal, or unenforceable portion had never
been part of this Contract.
11.11.5 Order of Precedence. In case of conflict between the terms of
this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s
Request for Proposals shall control over the Contractor’s Proposal.
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11.11.6 Duplicate Originals. There shall be two (2) fully signed copies
of this Contract, each of which shall be deemed an original.
11.11.7 Construction. In the event an ambiguity or question of intent
or interpretation arises with respect to this Agreement, this Agreement shall be construed as if
drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of
any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
If to the City:
City of Vernon
Attention: Abraham Alemu, General Manager of Public Utilities
4305 Santa Fe Avenue
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Vernon, CA 90058
If to the Contractor:
Infrastructure Engineering Corporation
Attention: Robert S. Weber, President
14271 Danielson Street
Poway, CA 92064
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to
this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
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thereby. Contractor shall not be held accountable for additional costs incurred due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
that non-performance or delay will apply to this Contract as a result of Force Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is
not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Contract, including the payment of
money, except for payment for services satisfactorily and timely performed prior to the service of
the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
incurred by the City in obtaining substitute performance. If this Agreement is terminated as
provided herein, City may require, at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within fifteen (15) days of the
request.
11.19.1 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
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The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vernon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affect the meaning
or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the
basic rate of pay.
11.24 LIVING WAGES AND PREVAILING WAGES WHERE APPLICABLE.
Contractor, and any Subcontractor(s), shall comply with the City’s Living Wage Ordinance. The
16
current Living Wage Standards are set forth in Exhibit “E”. Upon the City’s request, certified
payroll records shall promptly be provided to the City. The provisions of California Labor Code
1770, et seq., regarding the payment of prevailing wages on public works, and related
regulations, apply to all City contracts. In addition, the selected consultant and/or any
subcontractor must be currently registered and qualified (including payment of any required fee)
with the State Department of Industrial Relations pursuant to Labor Code section 1725.5. This
project is subject to compliance monitoring and enforcement by the State Department of
Industrial Relations. If Living Wage Provisions and Prevailing Wage provisions should both
apply to this Contract, Contractor and all of its Subcontractors shall pay the higher of the
applicable wages to the extent required by law.
11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit “F”.
[Signatures Begin on Next Page].
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IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos Fandino, City Administrator
Infrastructure Engineering Corporation, a
California corporation
By:
Name:
Title:
ATTEST:
_______________________________
Lisa Pope, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
_______________________________
Brian Byun,
Senior Deputy City Attorney
18
EXHIBIT A
REQUEST FOR PROPOSALS
City of Vernon
Request for Proposals (RFP)
Water System Operations Analysis and
Master Plan
City of Vernon
Public Utilities Department
4305 Santa Fe Avenue, Vernon, CA 90058
Phone: (323) 583-8811
Key RFP Dates
Issue Date: December 9, 2019
Written Questions: December 16, 2019
Response to Questions: December 23, 2019
Proposals Due: January 7, 2020
Interview: TBD
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
Page 2 of 14
1. INTRODUCTION AND PROJECT
The City of Vernon (“City”) is requesting proposals from qualified firms/consultants to
conduct a comprehensive operations analysis of the City’s existing water supply and
distribution system and to prepare a Master Plan. The Master Plan shall enable the City
to strategize planning and budgeting efforts to implement water system improvements in
order to maintain a high level of distribution reliability and efficiency for current demands,
future growth, and emergency conditions. The final report must include recommendations
for design and improvements of facilities for overall system efficiency and operational
effectiveness.
The City’s water supply and distribution system consists of the following facilities: eight
active groundwater production wells, one standby well, fourteen active booster pumps,
one underground ten-million-gallon (10 MG) concrete reservoir, six aboveground one-
million-gallon (1 MG) steel reservoirs, one elevated seven-hundred-fifty-thousand-gallon
(750,000 gal) steel tank, and approximately 49 miles of distribution pipeline. In addition,
City staff is working on construction of a new groundwater production well, namely Well
No. 22, and planning construction of a second new well in fiscal year (FY) 2022-2023. The
new wells must be included in the comprehensive operations analysis to the maximum
extent practicable. The City also has a Metropolitan Water District (MWD) imported
surface water connection; however, the connection is utilized on an as-needed basis only.
The City serves water to approximately 965 metered connections with an annual demand
of approximately 6,900 acre-feet. It is the City’s goal to be self-sufficient and independent
of imported water.
The City will select one firm, based on demonstrated competence and qualifications to
conduct a comprehensive operations analysis and prepare a Master Plan. Consultants
who submit proposals for this project must be experienced in the field of water supply,
distribution and treatment as well as knowledgeable about operating and maintaining
water facilities.
2. BACKGROUND
The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is
located approximately 5 miles southeast of downtown Los Angeles California. Over its
long history, Vernon has been developed as an industrial community. At the turn of the
20th century the lands that make up Vernon were comprised largely of farmlands. The
presence of three major rail lines in the area led influential business and property owners
to encourage the railroad companies to run spur lines onto the farmlands. These rail
extensions enabled the creation of an “exclusively industrial” city. By the 1920’s, Vernon
was attracting large stockyards and meatpacking facilities. In the 1930’s, Vernon became
the location of choice for many heavy industrial plants. As economic conditions changed
over the decades, these large scale industrial operations have relocated out of Southern
California and Vernon has attracted smaller, lighter industrial facilities. The City’s
business friendly environment, low cost utilities and key location for trucking and rail
transport continue to position Vernon as an ideal location for industrial uses.
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
Page 3 of 14
City Government: The City Council consists of five members, elected at-large, who serve
five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro
Tem from its own membership to serve one-year terms.
Labor Force: Vernon has approximately 280 employees, and its departments include a
Fire Department, Police Department, Finance Department, Public Works Department,
Public Utilities Department and Health and Environmental Control Department. Present
bargaining units recognized include the Vernon Police Officers Benefit Association,
Vernon Police Management Association, Vernon Firemen’s Association, the Vernon Fire
Management Association, International Brotherhood of Electrical Workers Local 47, and
Teamsters Local 911.
3. ISSUES OR PROBLEMS TO BE ADDRESSED
Approximately 15 years ago, the potable annual demand within the City’s water service
area was approximately 12,000 acre-feet per year. Throughout the years, demand
decreased both steadily and drastically and is now approximately 6,900 acre-feet per year.
It should be noted that fluctuation in the City’s water demand is most closely tied to the
economic cycle, rather than weather or population growth. Furthermore, the City is
predominantly industrial; therefore, the weekend demand is very minimal when compared
to the weekday demand. The City seeks to right-size the distribution system. In addition,
the City’s water supply and distribution system is aging. Many of the facilities have become
inefficient and/or have fallen into disrepair. The City seeks to update hydraulic planning
criteria and develop a Master Plan that will enable the City to take a methodical and
proactive approach in planning and budgeting to address the aging infrastructure and
realize an effective, efficient and reliable water supply and distribution system.
4. SCOPE OF SERVICES REQUIRED
The City of Vernon is seeking the services of a highly qualified consulting firm to:
Conduct a comprehensive operations analysis of the City’s existing water supply and
distribution system and prepare a Master Plan. The Master Plan report must include
recommendations for design and improvements of facilities for overall system efficiency
and operational effectiveness.
The Consultant shall perform the Scope of Work as described in each Task below and in
accordance with sections 1 and 3 of this RFP.
TASK 1. Current Conditions: TASK 1 addresses the current state of the City’s water
supply, water demand, and planning horizon forecasts and targets as well as current
operation of the water system.
A. Supply Summary – Quantify existing local and imported water supply
capacities, reliability and risks. Include water supply issues related to
reliability, cost, quantities and water quality.
B. Peaking – Determine peak month, average day, peak day, and peak hour
demand factors and diurnal patterns based on available data.
C. Water Demands – Determine existing water demands through evaluation of
five-year trends from monthly Water Consumption Reports produced by the
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
Page 4 of 14
billing system. Summarize demands for different land uses and densities.
Summarize unaccounted for water.
D. System Operations – Analyze current operation of wells, booster pumps, and
reservoirs. Analyze utilization of MWD imported water connection. Compare
weekday versus weekend facility utilization.
E. Future Demands – Estimate future water supply needs by addressing past
trends, climate impacts, rate effects, and conservation.
F. Planning Criteria – Develop updated hydraulic planning criteria for use and
presentation in the Master Plan. Criteria shall include:
i. Allowable system pressures for static and dynamic operating
conditions (peak hour, average day, peak day with fire demand,
maximum allowable)
ii. Minimum operating pressure, averaged across the distribution system,
required to maintain minimum pressure requirements at critical
pressure points in the distribution system per the current California
Waterworks Standards and all other applicable standards and
regulations
iii. Pipeline criteria (including velocities, headlosses, roughness factors)
iv. Fire flow requirement per the current California Fire Code and all other
applicable regulations and standards
v. Reservoir/tank planning criteria (including duty, fire and emergency
storage needs)
vi. Pump station planning criteria (including duty, backup and fire flow
capacity needs; and backup power needs)
vii. Well facilities planning criteria (including duty and fire flow capacity
needs; and backup power needs)
viii. Other reliability and redundancy needs
G. TASK 1 Deliverable – Provide a brief summary of the TASK 1 findings in the
form of a technical memorandum.
TASK 2. Supply and Distribution System Evaluation
A. Infrastructure Condition Assessment – Physically visit all facility sites (wells,
pump stations, reservoirs, etc.) and document condition, risks, reliability,
vulnerability or other critical issues. Analyze hydraulic/efficiency tests, videos,
and other available data to aid in condition assessment.
i. Perform a desktop condition assessment of mains utilizing existing or
easily obtainable data. Assessment shall calculate and forecast
system performance, estimate the remaining useful lives of assets and
determine appropriate renewal rates, determine which mains
represent the highest risks to the utility based on likelihood and
consequence of failure, and determine which of the high-risk mains
are candidates for physical condition assessment.
B. System Operation Assessment – assess current operation of wells, booster
pumps, reservoirs with respect to efficiency and effectiveness. Assess tank
cycling and hydraulic performance. Assess utilization of MWD imported water
connection. Compare weekday versus weeknight, holiday and weekend
operations.
C. Energy Analysis – Evaluate energy usage in the supply and distribution
systems. Summarize energy usage and identify opportunities for cost savings.
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
Page 5 of 14
D. Hydraulic Model Analysis – The City utilizes Innovyze Infowater software for
water supply and distribution system modeling. This model will be made
available for necessary analyses.
i. Model Calibration – Analyze and evaluate accuracy of existing
Hydraulic Model. Model calibration is not anticipated but should be
included as an optional service.
ii. System Hydraulic Evaluation – Prepare and run hydraulic computer
model simulations for the scenarios listed below. Based on the results,
identify deficiencies/surpluses and develop improvement project
recommendations.
1. Peak day extended period simulation with peak hour
2. Peak day with global fire flow analysis
3. Minimum day usage of water analysis
E. Gap Analysis – Perform a gap analysis to determine the actions necessary to
meet the goal of self-sufficiency. The analysis must be inclusive of duty, fire,
emergency, and backup power needs.
F. TASK 2 Deliverable – Provide a brief summary of the TASK 2 findings in the
form of a technical memorandum.
TASK 3. Demand Management
A. Existing Conditions – Examine the existing condition of water-efficiency
operations. Conduct interviews with City staff.
B. Water Loss – Examine potential causes and avenues for water loss. Develop
program recommendations to address water loss and minimize unaccounted
for water. Prioritize recommended programs based on cost effectiveness, long
term water savings, ease and speed of implementation.
C. Evaluate policy and regulatory opportunities, approaches, and limitations
which may be considered in optimizing demand management strategies.
D. TASK 3 Deliverable – provide a brief summary of the TASK 3 findings in the
form of a technical memorandum.
TASK 4. Master Plan Report
A. Executive Summary – provide a summary of the Master Plan report.
B. Introduction – Provide an overview and outline for the Master Plan report.
C. Water Use – describe the potable water demands within the service area.
D. Infrastructure Inventory – Develop tables summarizing existing wells, pump
stations, reservoirs, and pipelines. Summary tables shall include the age and
condition of equipment. Describe the sources of potable water including
groundwater and surface water as well as corresponding supply capacities.
Describe the facilities that provide water service to the service area.
E. Hydraulic Planning Criteria – Summarize hydraulic planning criteria. Develop
a hydraulic system schematic showing the supply sources, distribution
system, and MWD connections.
F. TASK 1 Findings – Provide a detailed summary of the TASK 1 findings,
incorporate the Task 1 technical memorandum, and establish current supply
and demand scenarios required to achieve self-sufficiency goals.
G. System Evaluation – Evaluate the existing water supply and distribution
system and identify hydraulic deficiencies with mitigation recommendations
based upon Master Plan projections.
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
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H. TASK 2 Findings – Provide a detailed summary of the TASK 2 findings,
incorporate the Task 2 technical memorandum, and include a detailed Gap
analysis.
I. Improvement Recommendations – discuss improvement recommendations
and the basis for them. Provide cost estimates for recommended
improvements.
J. TASK 3 Findings – Provide a detailed summary of the TASK 3 findings and
incorporate the Task 3 technical memorandum.
K. Service Criteria – discuss the standards and procedures utilized in estimating
the water demands, assessing the system, and selecting the recommended
improvements and programs.
L. Regulatory – Identify any present and future regulatory concerns for the
supply and distribution system.
M. Rates and Fees Analysis – Assess water rates and fees. Conduct interviews
with City staff. Compare rate and fee types and structures with those of similar
water utilities and identify cost recovery opportunities and other industry-
related fees which have not been implemented by the City.
N. Master Plan Report Submittals (include in proposed Project Schedule)
i. 60% Submittal – compile a 60 percent submittal. Submit a digital PDF
copy of the report to the City for review and comment.
ii. 90% Submittal – compile a 90 percent submittal. Submit a digital PDF
copy of the report to the City for review and comment.
iii. 100% Submittal – Finalize technical analyses and incorporate City
comments into a draft Final report. Submit a digital PDF copy of the
report to the City.
iv. Final Submittal – Incorporate final comments from the City and
produce the final Master Plan. Submit three (3) three-ring bound color
copies and a master digital PDF copy (including all figures formatted
to full size).
TASK 5. Meetings and Coordination
A. Meetings – Prepare for, attend and develop agendas and meeting minutes for
the following meetings:
i. Kick-off Meeting.
ii. Project Status Meetings – Meet with City staff on a semi-monthly basis
(two meetings per month), at a minimum, to maintain communication,
facilitate progress and promote knowledge transfer.
iii. Miscellaneous Meetings – Attend up to eight (8) additional meetings.
These meetings may be with City staff, stakeholders or agencies.
B. Project Management and Coordination
i. Project Control Plan – Prepare and submit a Project Control Plan
(PCP). PCP shall include the scope, budget, schedule and City and
Consultant staff contact lists.
ii. Coordination – Coordinate between City staff, consultant staff, and
sub-consultants, if any.
iii. Status Reports – Prepare monthly status reports highlighting progress
and data needs as well as budget and schedule updates.
The City will provide reference documents, including but not limited to:
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
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Water Consumption Summary Reports
Daily Production Reports
Ordinance No. 1161 (Water Conservation)
Hydraulic Test Reports
Innovyze Infowater Hydraulic Model
Water Loss Audits
Available Well and Booster Videos/Reports
2015 Urban Water Management Plan
Five-Year Capital Improvement Plan
2006 Water Distribution System Hydraulic Analysis
As-Builts
5. QUALIFICATIONS & CRITERIA
A. Qualifications: The City of Vernon will select one firm for all of the outlined Scope of
Service on the basis of qualifications, experience, and cost. The following are the
minimum qualifications to be used to evaluate responses to this Request for
Proposals:
Proposers must demonstrate knowledge, competence and
experience in the field of water supply, distribution and treatment as well
as knowledge about operating and maintaining water facilities. Proposers
must have completed three projects of similar scope within the past five
years. Improvement recommendations and any other engineering-related
work requires a registered Professional Engineer licensed by the state of
California and experienced in the field of water supply and distribution.
Hydrogeological work requires a registered Professional Geologist or
Certified Hydrogeologist licensed by the state of California.
B. Proposal Selection Criteria: The City will conduct a comprehensive, fair, and
impartial evaluation of proposals received in response to this RFP. All proposals
received will be reviewed and evaluated by a committee of qualified personnel. The
name, information, or experience of the individual members will not be made available
to any proposer. The Evaluation Committee will first review and screen all proposals
submitted, except for the cost proposals, according to the minimum qualifications set
forth above. The following criteria will be used in reviewing and comparing the
proposals and in determining the highest scoring proposal:
1. Qualifications, background and prior experience of the firm in the Service
Area(s) being proposed, experience of key staff assigned to oversee
services provided to Vernon, evaluation of size and scope of similar work
performed and success on that work. It is important to note how key staff’s
expertise is related to the skills or tasks that would be required to provide
the best solutions and project deliverables. (40 Points)
2. Project understanding. The proposal should demonstrate thorough
understanding of all tasks. (20 Points)
3. Responsiveness to the RFP, and quality and responsiveness of the
proposal. (10 Points)
4. Cost control, quality control, efficiency and timeliness in completion of
projects. The firm’s proposed Project Schedule will be considered. Brief
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
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descriptions of previous project experiences should be used as examples
of how quality control and cost control was achieved with former clients.
Key examples of proposer’s accuracy in cost estimating will be
considered. Brief descriptions of the firm’s process/methodology for cost
control and quality control should be included. Past performance of
proposer including references will be considered. (30 Points)
TOTAL POSSIBLE SCORE (PROPOSAL): 100 POINTS
C. Interview Selection Criteria (if necessary): At the Evaluation Committee’s sole
discretion, each of the three (3) highest ranked Proposers, including key personnel
that will be assigned to the project, may be required to make an oral presentation to
answer questions from members of a Selection Committee. The proposed format for
the interviews will include an opportunity for a short introduction and statement of
qualifications of the firm and key personnel, a short question-and-answer period, any
closing remarks, and a discussion of the following:
1. Proposer shall describe their qualifications based on experience in
providing the services described in Section 4 above. Proposer shall clearly
describe experiences in which the firm has partnered with public agencies
to successfully accomplish various similar projects. (20 Points)
2. Proposer shall clearly describe its understanding of the Scope of Work
and explain the firm’s proposed technical approach to accomplish each
task within the firm’s proposed schedule. (45 Points)
3. Proposer shall clearly describe its understanding of the Project’s key
issues and any potential challenges for each task and how the Proposer
plans to address these issues/challenges utilizing practical and cost
effective innovation, methods, and procedures to ensure successful
attainment of the Project’s goals. (35 Points)
TOTAL POSSIBLE SCORE (INTERVIEW): 100 POINTS
D. Total Scoring: The final score assigned to each firm will be the average of both the
Evaluation Committee’s and Selection Committee’s scores for the firm’s proposal and
the interview, if required (200 points maximum).
6. FORMAT AND DELIVERY OF RESPONSE
Respondents are asked to submit one (1) unbound original, two (2) hard copies and one
(1) electronic copy (via email to jmoreno@ci.vernon.ca.us) of their proposals in sufficient
detail to allow for a thorough evaluation and comparative analysis. The proposal should
include, at a minimum, the following information in sectionalized format addressing all
phases of the work in the RFP.
A. Format: Limit your proposal to 20 typed 8.5” X 11” pages, or fewer, on white bond
paper of at least 20-pound weight single sided (excluding cover letter and
attachments, resumes, and previous project descriptions). You may attach a firm
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
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brochure if you wish, but it must be as a separate attachment and independent
from the required elements noted above.
1. Use a conventional typeface with a minimum font size of 12 points. Use a
1” margin on all boarders.
2. Organize your submittal in the order described above.
3. Prominently label the package: “Water System Operations Analysis and
Master Plan RFP” and include the name of the primary contact for the
respondent.
Deliver the response to:
City of Vernon
Attention: Abraham Alemu, Interim General Manager of Public Utilities
4305 Santa Fe Avenue
Vernon, CA 90058
4. Responses are due on or before 5:00 p.m. on January 7, 2020. Late
response will not be accepted.
5. If you have any questions about this RFP, please contact Joanna Moreno
at (323) 583-8811 ext. 888. Please note that any questions asked and any
response provided by Vernon will be sent to every person who will be
submitting a proposal, to the extent the City is aware of them.
B. Cover Letter: All proposals shall include a cover letter which states that the proposal
shall remain valid for a period of not less than ninety (90) days from the date of
submittal. If the proposal contemplates the use of sub-contractors, the sub-
contractors shall be identified in the cover letter. If the proposal is submitted by a
business entity, the cover letter shall be signed by an officer authorized to
contractually bind the business entity. With respect to the business entity, the cover
letter shall also include: the identification of the business entity, including the name,
address and telephone number of the business entity; and the name, title, address
and telephone number of a contact person during the proposal evaluation period.
C. Introduction: Present an introduction of the proposal and your understanding of the
assignment and significant steps, methods and procedures to be employed by the
proposer to ensure quality deliverables that can be delivered within the required time
frames and your identified budget.
D. General Scope of Work: Briefly summarize the scope of work as the proposer
perceives or envisions it for each Service Area proposed.
E. Work Plan: Present concepts for conducting the work plan and interrelationship of
all tasks. Define the scope of each task including the depth and scope of analysis
or research proposed. Provide a proposed Project Schedule for scope of work and
include your firm’s understanding of the Project Deliverables. Proposer should
include additional tasks they deem appropriate, reasons why a task should be
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
Page 10 of 14
included, and an estimate of the fee(s) required to complete the additional task(s).
F. Fees and costs: Although an important aspect of consideration, the financial cost
estimate will not be the sole justification for consideration. Negotiations may or may
not be conducted with the proposer; therefore, the proposal submitted should contain
the proposer’s most favorable terms and conditions, since selection and award may
be made without discussion with any firm. All prices should reflect “not to exceed”
amounts per item. Proposer must offer services at a rate comparable to the rate
proposer offers to other governmental entities for similar work. Offering a higher rate
to the City than the comparable rate is grounds for disqualification of the Proposer.
If rates differ for different types or levels of service, or for different Service Areas, the
Proposer should so state. In a separate, sealed envelope, submit one copy of
the proposed costs/fees by task, hourly rates, fees, any and all other costs,
and totals.
G. Ability of the Proposer to Perform: Provide a detailed description of the proposer
and his/her/its qualifications, including names, titles, detailed professional resumes
and past experience in similar work efforts/products of key personnel who will be
working on the assignment. Provide personnel resumes as an attachment. Provide
an organizational chart for proposed team, identifying the project manager and task
leads. Provide descriptive examples of specific related work projects that have been
completed by the proposer which are directly related to the assignment described in
this RFP, including examples as to how quality control and cost control was
achieved. Include brief descriptions of the firm’s process/methodology for cost
control and quality control. Note the specific individuals who completed such
project(s). Identify role and responsibility of each member of the project team,
include specific subject areas that the Project Manager and individual team members
would support. Include the amount of time key personnel will be involved in the
respective portions of the assignment. The identification and utilization of specific
key personnel throughout the life of the project are important factors in the City’s
consideration and selection of a firm. Any changes in identified key personnel after
the award of the agreement must be approved by the City in writing before the
change is made. The City reserves the right to cancel the Agreement if it objects to
a change in identified key personnel after the award, and to award the contract to
the next proposer or conduct a new RFP. Respondents are encouraged to supply
relevant examples of their professional product. Provide a list of references with a
minimum of three references.
The selected firm shall not subcontract any work under the RFP nor assign any
work without the prior written consent of the City.
H. Affidavit of Non-Collusion. Proposer must submit a completed and signed,
“Affidavit of Non-Collusion.” (Copy attached as Exhibit A).
7. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION
At any time prior to the due date for responses, the City may make changes, amendments,
and addenda to this solicitation, including changing the date due to allow respondents time
to address such changes. Addenda, changes, and amendments, if made, will be posted
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
Page 11 of 14
on the City’s website (www.cityofvernon.org/planetbids), which is deemed adequate
notice. A proposer may make a request to the City’s project coordinator to be placed on
a list of persons to receive notice of any such addenda, changes, or amendments. The
preferred manner of communications is via e-mail due to its timeliness.
8. CONDITIONS FOR RESPONSES TO RFP
The following conditions apply to this RFP process:
A. Nothing contained in this RFP shall create any contractual
relationship between the respondent and the City.
B. This RFP does not obligate the City to establish a list of service
providers qualified as prime contractors, or award a contract to any
respondent. The City reserves the right to amend or cancel this
RFP without prior notice, at any time, at its sole discretion.
C. The City shall not be liable for any expenses incurred by any
individual or organization in connection with this RFP.
D. No conversations or agreements with any officer, agent, or
employee of the City shall affect or modify any terms of this RFP.
Oral communications or any written/e-mail materials provided by
any person other than designated contact staff of City shall not be
considered binding.
E. The City reserves the right, in its sole discretion, to accept or reject
any or all Proposals without prior notice and to waive any minor
irregularities or defects in a Proposal. The City reserves the right
to seek clarification on a Proposal with any source.
F. The dates, times, and sequence of events related to this RFP shall
ultimately be determined by the City. The schedule shown above
is subject to change, at the sole discretion of the City, although the
City will attempt to follow it and, if it must be altered, will attempt to
provide reasonable notice of the changes.
G. Respondents shall not issue any news release pertaining to this
RFP, or the City without prior written approval of the City.
H. All submitted proposals and information included therein or
attached thereto shall become public record upon delivery to the
City.
9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST
The City may, at its sole discretion and for any reason whatsoever, withdraw this
solicitation at any time.
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
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10. LIVING WAGE ORDINANCE AND PREVAILING WAGE WHERE APPLICABLE.
The selected consultant shall pay qualifying employees a wage of not less than $10.30
per hour with health benefits, or $11.55 per hour without health benefits. The consultant
shall also provide qualifying employees at least twelve days off per year for sick leave,
vacation or personnel necessity, and an additional ten days a year of uncompensated time
for sick leave. There shall be a prohibition on an employer retaliation against an
employee’s complaining to the City with regard to the employer’s compliance with the
living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City’s
Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit “D”
of the standard form contract, attached hereto as Exhibit B. Upon the City’s request,
certified payroll records shall promptly be provided to the City. The provisions of California
Labor Code 1770, et seq., regarding the payment of prevailing wages on public works,
and related regulations, apply to all City contracts. In addition, the selected consultant
and/or any subcontractor must be currently registered and qualified (including payment of
any required fee) with the State Department of Industrial Relations pursuant to Labor Code
section 1725.5 (with limited exceptions for bid purposes only under Labor Code Section
1771.1(a)). This project is subject to compliance monitoring and enforcement by the State
Department of Industrial Relations. If Living Wage Provisions and Prevailing Wage
provisions should both apply to this Contract, Contractor and all of its Subcontractors shall
pay the higher of the applicable wages to the extent required by law.
11. STANDARD TERMS AND CONDITIONS
Prior to the award of any work hereunder, City and proposer shall enter into the written
contract for services attached hereto as Exhibit B. Proposers responding to this RFP are
strongly advised to review all the terms and conditions of the Contract. The term of the
Contract shall not exceed three (3) years.
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
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EXHIBIT A
AFFIDAVIT OF NON-COLLUSION
March 2013
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
_______________________________________________________________, being first duly sworn deposes
and says that he/she is ______________________________________________________________________
(Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title)
of______________________________________________________________________________________
(Insert name of bidder)
who submits herewith to the City of Vernon a bid/proposal;
That all statements of fact in such bid/proposal are true;
That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership,
company, association, organization or corporation;
That such bid/proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with anyone
attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone
else interested in the proposed contract; and further
That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder
or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from
bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference
with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or
fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else;
d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the
contents thereof, or divulge information or data relative thereto, to any corporation, partnership,
company, association, organization, bid depository, or to any member or agent thereof, or to any
individual or group of individuals, except the City of Vernon, or to any person or persons who
have a partnership or other financial interest with said bidder in his/her business.
I certify under penalty of perjury that the above information is correct
By:______________________________________ Title:________________________________
Date:____________________________________
City of Vernon Water System Operations Analysis and Master Plan Request for Proposals
Page 14 of 14
EXHIBIT B
STANDARD FORM CONTRACT
1
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME]
TO CONDUCT AN OPERATIONS ANALYSIS AND PREPARE A MASTER PLAN
COVER PAGE
Contractor: [insert name of contractor]
Responsible Principal of Contractor: [insert name, title]
Notice Information - Contractor: [insert name of contractor]
[insert street address]
[insert city, state, zip code]
Attention: [insert name, title]
Phone: [insert phone number]
Facsimile: [insert fax number]
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Abraham Alemu
Interim General Manager of
Public Utilities
Telephone: (323) 583-8811 ext. 250
(323)826-1408
Commencement Date: [insert commencement date]
Termination Date: [insert termination date]
Consideration: Total not to exceed $[insert amount]
(includes all applicable sales tax); and more
particularly described in Exhibit C
Records Retention Period Three (3) years, pursuant to Section 11.20
2
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME]
TO CONDUCT AN OPERATIONS ANALYSIS AND PREPARE A MASTER PLAN
This Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation (“City”), and [Contractor’s Name], a [State incorporated in]
corporation (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on
____________, ____.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Request for Proposals dated ___________, Exhibit “A”, and Contractor's proposal to
the City ("Proposal") dated ____________, Exhibit “B”, both of which are attached to and
incorporated into this Contract, by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense,
all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it under
this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
3
4.0 TERM. The Contractor shall commence the delivery of services on receipt of a
written notice to proceed and shall complete the services on the schedule set forth in Exhibit
“__”.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the payment schedule set forth in
Exhibit “C” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed [state amount] without the prior authorization of the City, as appropriate, and
written amendment of this Contract.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, supplies, facilities, equipment, and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the
following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
4
5.4.3 Actual costs and/or other costs and/or payments specifically
authorized in advance in writing and incurred by Contractor in the performance of this
Agreement.
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, “extra work” means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “C,” if
the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at
Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall have the
sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
5
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants, and other
staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers,
elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies
of insurance of the types and in the amounts set forth below, for the duration of the Contract,
including any extensions thereto. The policies shall state that they afford primary coverage.
6
i. Automobile Liability with minimum limits of at least $1,000,000 combined single
limit, including owned, hired, and non-owned liability coverage.
ii. Contractor agrees to subrogate automobile liability resulting from performance
under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its
respective employees, agents, and City Council from and against all claims, liabilities, suits,
losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under the performance of
the services.
iii. General Liability with minimum limits of at least $1,000,000 per occurrence and
$2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the
policy as additional insureds as respects liability arising out of the Contractor's performance of
this Contract.
(1) If Contractor employs other contractors as part of the services rendered,
Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth
herein.
(2) Contractor agrees to subrogate General Liability resulting from
performance under this agreement by agreeing to defend, indemnify and
hold harmless, the City, and its respective employees, agents, and City
Council from and against all claims, liabilities, suits, losses, damages,
injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under
the performance of the services.
7
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000,
where such risk is applicable. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate. Contractor shall maintain such
coverage for at least one (1) year after the termination of this Agreement.
v. Contractor shall comply with the applicable sections of the California Labor Code
concerning workers' compensation for injuries on the job. In addition, Contractor shall require
each subcontractor to similarly maintain workers’ compensation insurance in accordance with
the laws for California for all of the subcontractor’s employees. Compliance is accomplished in
one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the
State of California; or
(2) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability Insurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
employees, and volunteers for losses arising from performance of this
Contract; or
(3) Provide a "waiver" form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
vi. Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII.
viii. Prior to commencement of performance, Contractor shall furnish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by
City. City may require complete, certified copies of any or all policies at any time.
8
ix. Failure to maintain required insurance at all times shall constitute a default and
material breach. In such event, Contractor shall immediately notify City and cease all
performance under this Contract until further directed by the City. In the absence of satisfactory
insurance coverage, City may, at its option: (a) procure insurance with collection rights for
premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from
sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek
damages from the Contract resulting from said breach; or (c) self-insure the risk, with all
damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees
and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due
to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has
and shall retain the right to exercise full control over the employment, direction, compensation
and discharge of all persons employed by Contractor in the performance of the services
hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes
responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for
Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save
City harmless from all matters relating to the payment of its employees, subcontractors and
independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors,
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
9
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term
disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be returned to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, computation sheets, and other documents
prepared by Contractor in furtherance of the work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contractor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
years after completion or earlier termination of this Contract. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contractor, when requested, shall furnish clarification
and/or explanation as may be required by the City, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and correct
10
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties from their
obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and
regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs, and necessary disbursements in addition to any other relief to which such
11
party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Contract shall be deemed a contract and
shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiction thereof.
11.11.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation, and agreements (written or
oral).
11.11.3 Written Amendment. This Contract may only be changed by
written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
11.11.4 Severability. If any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless continue in
full force and effect as fully as though such invalid, illegal, or unenforceable portion had never
been part of this Contract.
11.11.5 Order of Precedence. In case of conflict between the terms of
this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s
Request for Proposals shall control over the Contractor’s Proposal.
11.11.6 Duplicate Originals. There shall be two (2) fully signed copies
of this Contract, each of which shall be deemed an original.
12
11.11.7 Construction. In the event an ambiguity or question of intent
or interpretation arises with respect to this Agreement, this Agreement shall be construed as if
drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of
any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
If to the City:
City of Vernon
Attention: Abraham Alemu, Interim General Manager of Public Utilities
4305 Santa Fe Avenue
Vernon, CA 90058
13
If to the Contractor:
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to
this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
thereby. Contractor shall not be held accountable for additional costs incurred due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
14
that non-performance or delay will apply to this Contract as a result of Force Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is
not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Contract, including the payment of
money, except for payment for services satisfactorily and timely performed prior to the service of
the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
incurred by the City in obtaining substitute performance. If this Agreement is terminated as
provided herein, City may require, at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within fifteen (15) days of the
request.
11.19.1 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Contract.
15
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vernon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affect the meaning
or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the
basic rate of pay.
11.24 LIVING WAGES AND PREVAILING WAGES WHERE APPLICABLE.
Contractor, and any Subcontractor(s), shall comply with the City’s Living Wage Ordinance. The
current Living Wage Standards are set forth in Exhibit “D”. Upon the City’s request, certified
payroll records shall promptly be provided to the City. The provisions of California Labor Code
16
1770, et seq., regarding the payment of prevailing wages on public works, and related
regulations, apply to all City contracts. In addition, the selected consultant and/or any
subcontractor must be currently registered and qualified (including payment of any required fee)
with the State Department of Industrial Relations pursuant to Labor Code section 1725.5. This
project is subject to compliance monitoring and enforcement by the State Department of
Industrial Relations. If Living Wage Provisions and Prevailing Wage provisions should both
apply to this Contract, Contractor and all of its Subcontractors shall pay the higher of the
applicable wages to the extent required by law.
11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit “E”.
[Signatures Begin on Next Page].
17
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos Fandino, City Administrator
[CONTRACTOR’S NAME, a [State
incorporated in] corporation
By:
Name:
Title:
ATTEST:
__________________________________
Lisa Pope, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
__________________________________
Hema Patel,
City Attorney
18
EXHIBIT A
REQUEST FOR PROPOSALS
19
EXHIBIT B
PROPOSAL
20
EXHIBIT C
SCHEDULE
21
EXHIBIT D
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer’s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney’s fees, or to compel City officials to terminate the service contract of violating
employers.
22
EXHIBIT E
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
19
EXHIBIT B
PROPOSAL
January 7, 2020
Abraham Alemu
Interim General Manager of Public Utilities
City of Vernon | Public Utilities Department
4305 Santa Fe Avenue
Vernon, CA 90058
Reference: Proposal for Water System Operations Analysis and
Master Plan
Dear Mr. Alemu:
Infrastructure Engineering Corporation (IEC) respectfully submits this Proposal for City of
Vernon’s (City) Water System Operations Analysis and Master Plan. IEC is ideally suited to
provide these services due to its Project Team’s history of providing master planning and
hydraulic modeling services to various agencies throughout California.
• CORE PROJECT TEAM EXPERTIESE – Ms. Shyamala Raveendran, PE has over 18
years of experience working on Master Planning and modeling projects, 12 years of
which as a Senior Operations Engineer at California Water Service Company (CWS)
working on 25+ Master Plan/hydraulic modeling projects, providing design support
and analyzing operational issues using hydraulic models, and performing energy
tariff analysis for various CWS Districts. Her hands-on utility experience will be
valuable throughout this project. As Project Manager at IEC, she has either overseen
or worked on over four water model build and update projects, several water
system feasibility and operations studies in the past two years. Ms. Raveendran is
supported by Scott Humphrey, PE, GISP (HDR), who has extensive Master Planning
experience across California and prior experience with City system and models,
Jiajia Huang, PE, a detail-oriented Master Planning engineer with over eight years
of InfoWater modeling experience.
• LOCAL & INDUSTRY EXPERTS – To provide the City with superior services, IEC has
teamed-up with local and industry experts like:
− David Spencer (HDR), lead author of numerous studies in water system
condition assessment;
− Doug Dove (Bartle Wells), 28 years utility rate analysis, strategic financial
planning and project financing experience;
− Thomas Harder & Co., team of local & Professional Geologists and Certified
Hydrogeologists with a comprehensive understanding of ground water and
subsurface conditions in Southern California; and
− JSP Automation, experts on SCADA systems and controls who have also
worked on prior City system evaluations.
Mr. Abraham Alemu
City of Vernon
January 7, 2020
Page 2 of 2
• CITY SYSTEM UNDERSTANDING – IEC has worked on the City’s 2005 Urban Water
Management Plan, 2006 Hydraulic Analysis, 2016-2018 Hydraulic Modeling Update
and subsequent Operations Analysis using the City’s water model. IEC’s as well as
our sub-consultant’s prior work at the City has only enhanced our understanding of
City water system operational requirements.
• QUALITY & EXPEDIENT SERVICE – As a hands-on, technically competent project
manager who is highly responsive and personable, Ms. Raveendran and her team
will deliver upon your expectations. The dedication of our team members is best
exemplified by our project and client successes. We are eager to put this dedication
to work for the City.
• COMPANY INFORMATION –
Legal Name: Infrastructure Engineering Corporation Corporate Office: Local Office:
14271 Danielson Street 300 Spectrum Center Drive, Suite 400
Poway, CA 92064 Irvine, CA 92618
T 858.413.2400 | F 858.413.2440 T 949.754.4379 | F 949.754.4001
Certification: Small Business Enterprise, State of CA Department of General Services
Website: www.iecorporation.com
Contact: Shyamala Raveendran – Project Manager
1735 North First Street, Suite 304 | San Jose, CA 95112
408.642.0134 | sraveendran@iecorporation.com
This proposal shall remain valid for a period of not less than ninety (90) days from the date
of submittal.
Thank you for your consideration and please feel free to contact me if you should have any
questions.
Sincerely,
Shyamala Raveendran, PE Robert S. Weber, PE
Project Manager Principal-in-Charge
1
City of Vernon
Water System Operations Analysis and Master Plan
PROJECT UNDERSTANDING
The City of Vernon’s (City) current water supply source includes groundwater wells and imported surface water from the Metropolitan Water District (MWD) as shown in Figure 1. Per the City’s 2015 Urban Water Management Plan (UWMP), about 85% of all water demand are from commercial and industrial sections, about 8% from power generation, with the remaining 7% from residential, water loss and other uses. Residential usage only accounts for 0.1% of total demand. Because of this, the system has a pronounced drop in demand during weekends resulting in two distinct system diurnal demand patterns.
The different usage patterns affect how the system is operated from weekdays to weekends, but decreasing demand trends since 20031, rising costs of imported water from MWD, unanticipated well failures, and aging infrastructure adds to the complexities of the City’s water system operations.
KEY PROJECT OBJECTIVES
For this purpose, Infrastructure Engineering Corporation (IEC) recognizes that the City seeks to conduct a thorough Water System Operations Analysis and Master Plan of its water distribution system to:
• Evaluate the current and future state of water supply and demand
• Overcome supply deficiencies via risk-based asset evaluations and recommended improvements
• Overcome demand requirements through sustainable demand management practices or technology improvement recommendations
• Identify system operational deficiencies stemming from current and future supply-demand related challenges
• Recommend improvements to operate system in an optimized and cost-effective manner through changes in supply facility/asset operations (e.g. alter hydraulic controls, optimize energy use, recommend new facilities or rehabilitation/retrofit of existing facilities, etc.)
• Develop budget to fund existing and future improvements using a Phased approach to bring the best benefit to its customer base with low rate impacts
1 Water Rate Study for City of Vernon September 26, 2019, page 4, Figure: Vernon Historical Water Production Including Imported Purchases
INTRODUCTIONINTRODUCTION
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¯
0 0.35 0.70.175 Miles
Elevated Tank
Booster Plant 1Well 11Well 16 Booster Plant 2Well 12Well 17
Booster Plant 3Well 15Well 19
Well 21
Well 14
Well 18
MWD Connection
FIGURE 1 – CITY OF VERNON EXISTING FACILITIES
2
City of Vernon
Water System Operations Analysis and Master Plan
In 2006, IEC was contracted by the City to complete a Water Distribution System Hydraulic Analysis study. Apart from recommending Capital Improvements like Pipeline Improvements, Variable Frequency Drive (VFD) conversions, and Supervisory Control and Data Acquisition (SCADA) upgrades, IEC also built a hydraulic model for use in a future Master Plan in mind. Subsequently, in 2017 and 2018, IEC updated the model and conducted an operational study confirming the system could be operated with only its well supplies (i.e. without MWD and 0.75 MG elevated tank) during high demand periods.
The IEC team’s approach throughout this project will be to build upon on this body of knowledge and our experience working on prior City studies. Because of this, we will be able to focus consulting hours on producing a defensible/justifiable Master Plan Report and less time understanding system operations, understanding historical context and getting acquainted with City data, and rework on developing Figure and Table templates for reporting purposes.
TASK 1. CURRENT CONDITIONS
To characterize the current and future state of the City’s water system supply-demand objectives, IEC will develop a Supply-Demand Matrix as shown in Table 1 below in collaboration with City staff. This method will help evaluate various current and future supply scenarios (e.g. with and without certain wells in service or MWD) against current and future demand conditions (e.g. average (ADD), maximum (MDD) and peak hour (PHD)) to determine an optimum supply portfolio for current and future consideration.
This desktop assessment methodology can help filter out options for further analysis using the hydraulic model to ensure facility design criteria are met per chosen Scenario under Task F (Planning Criteria) for both weekend and weekday operations.
TABLE 1 – SAMPLE SUPPLY-DEMAND MATRIX
MGD MGD MGD MGD MGD
1 Existing 2019 MDD X y1 y2 Y = y1 + y2 Y ‐ X
2 Existing 2019 MDD without MWD and largest well out
3 Existing 2019 PHD
4 Existing 2019 PHD without MWD and largest well out with 20% Conservation
5 Near‐Term
(2 future well in‐service)Near‐Term MDD
6 Near‐Term (2 future well in‐service)
Near‐Term PHD without
MWD and largest well out
7 Near‐Term (1 future well in‐service)
Near‐Term PHD without
MWD with 20% conservation
8 Long‐Term
(3 future wells in‐
service)
Long‐Term MDD without MWD and largest well out
9 Long‐Term (3 future wells in‐service)
Long‐Term PHD without
MWD and largest well out
Period
DEMAND
Scenario SUPPLY minus DEMANDDescriptionTotal Demand Source Total SupplyMWD
SUPPLY
Well/Booster Capacity
The matrix will consider the supply-demand information as mentioned below.
GENERAL SCOPE OF WORKGENERAL SCOPE OF WORK
The IEC team’s approach
throughout this project
will be to build upon on
this body of knowledge
and our experience
working on prior City
studies.
SAMPLE
3
City of Vernon
Water System Operations Analysis and Master Plan
A. SUPPLY SUMMARYA. SUPPLY SUMMARY
IEC will characterize each well’s current production capability1 by reviewing current performance information (e.g. pump tests, well levels, etc.) and operational risks by reviewing latest water quality regulations and information. Similarly, each booster’s hydraulic performance will be evaluated to determine its supply capacity and pumping efficiency. A separate energy analysis will be conducted under Task 2.
B. PEAKINGB. PEAKING
Peaking factors will be derived for peak month, maximum day, and peak hour from 2019 customer billing records. Diurnal pattern factors will be derived from hourly SCADA, if available, otherwise an industry-standard water usage curve, modified to match City’s demand conditions will be derived. If SCADA is provided, IEC assumes that there will be minimal data errors for budgeting purpose.
C. WATER DEMANDSC. WATER DEMANDS
IEC will evaluate 5-year water demand trends in customer billing records, summarize demands for different land use types and densities, as well as estimate percentage of unaccounted for water in the system. In addition, large water users will be identified and cross-referenced with existing demand allocation in hydraulic model, and adjusted, if necessary.
D. SYSTEM OPERATIONSD. SYSTEM OPERATIONS
IEC will summarize current system operations per requirements of this sub-task to be further evaluate in Task 2.B. In addition, JSP Automation will evaluate the peak power requirements based on the planned well facility and pump station demand to determine the needs for an electrical system upgrade and the requirements necessary to provide emergency standby/back-up power. JSP will also evaluate current facility operational requirements from an instrumentation and controls perspective based on utilization requirements.
E. FUTURE DEMANDSE. FUTURE DEMANDS
Because of the City’s high commercial and industrial activities, any significant demand changes will likely be due to fluctuations in economic trends or industrial sector changes2. Since the City’s current service area is largely built-out, future water demand due to population growth is anticipated to be insignificant. IEC will review the City’s plans for growth or service area expansion and work with City staff to determine appropriate future demands.
F. PLANNING CRITERIAF. PLANNING CRITERIA
An important aspect of the hydraulic analysis will be to develop a set of planning design criteria against which the system will be analyzed. Planning criteria will be developed for the distribution system, pump station, and storage facilities.
Distribution system criteria will address system pressure requirements and distribution system pipeline requirements. These criteria are established to ensure that the proposed distribution system will provide adequate, but not excessive, water pressure and that the conveyance system
1 IEC has teamed with Thomas Harder & Co. (THA) to provide a hydrogeological review related to City’s well supplies.
2 Refer to City’s 2015 UWMP, pg. 3-6
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Water System Operations Analysis and Master Plan
can accommodate peak demands without excessive wear or energy usage. All criteria developed as part of this task will be compared to current California Waterworks Standards, AWWA guidelines and/or acceptable industry standards. Fire flow criteria will be developed to meet California Fire Code and in consultation with Fire Department(s). Below is a sample list of criteria mainly derived from the 2006 Hydraulic Analysis report that will be updated for this Master Plan:
TABLE 2 – SAMPLE PLANNING CRITERIA
DESIGN CRITERIA TYPE DESCRIPTION VALUE
Distribution System
Minimum allowable pressure at peak hour demand 40 psi
Minimum allowable pressure at average day demand 60 psi
Minimum allowable pressure at maximum day with fire flow demand 20 psi
Maximum allowable pressure 100 psi
Maximum allowable velocity 7 feet per second
Maximum allowable velocity with fire flow demand 15 feet per second
Maximum allowable head loss gradient 15 feet per 1,000 feet of pipeline
Hazen-Williams Roughness Coefficient 120
Pump Stations &Well Facilities
Meet MDD + Fire Flow Demand at 20 psi with largest capacity pump off-line 8,000 gpm for 4 hours
Backup Power e.g. 1 Backup Generator per Supply Source site
Storage
Operational Storage Volume 160% ADD
Fire Flow Storage Volume 1.92 MGD
Emergency Storage Volume 300% ADD
Deliverable: A brief summary of Task 1 findings will be provided in a technical memorandum (TM-1) prior to Workshop 1.
TASK 2. SUPPLY AND DISTRIBUTION SYSTEM EVALUATION
A. INFRASTRUCTURE CONDITION ASSESSMENTA. INFRASTRUCTURE CONDITION ASSESSMENT
IEC staff will perform an on-site reconnaissance to City’s existing well sites that are on Active, Inactive, or Standby status, booster pump stations, MWD connection, and reservoir/tank sites. The on-site tour will be coordinated by the Project Manager and led by City staff over the course of no more than one (1) business day.
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Water System Operations Analysis and Master Plan
We will also meet with City Operations and Engineering staff to discuss pump station operating criteria and philosophies to include planned operating methodology, space issues, equipment preferences, and station configuration preferences. JSP Automation will perform and electrical and control systems evaluation to determine what systems will require modification or replacement to improve overall system reliability and performance based on age and condition of facility use, equipment obsolescence, equipment status and serviceability, and on-going station upgrades.
Following this meeting, IEC will document all pictures taken and facility conditions as well as alert City staff of any critical issues found during site visit.
Pump performance tests, well videos, and other available data provided by the City to aid in condition assessment will be analyzed. Likelihood and consequence of failure scores will be assigned to perform a risk calculation of each asset.
THA will also assess the current condition of the City’s existing well field to document current and potential future issues with each well. To assess the current condition of the existing wells, THA will review the age, construction details, casing material, corrosion potential (e.g. using the Ryznar stability index), instantaneous production rate history, and specific capacity history of each well.
THA will conduct one conference call with the City’s operations and maintenance (O&M) personnel to discuss how the wells are operated and if there have been any changes or issues with their operations (e.g. sanding, significant drops in specific capacity, corrosion, air in the discharge, etc.).
THA will use results to conduct a life cycle analysis of each well that includes an estimated life expectancy and rehabilitation schedule. The life cycle analysis will include estimated future rehabilitation and replacement costs.
THA will also review existing hydrogeological reports to provide a hydrogeological basin background summary.
Desktop Condition Assessment of MainsThe replacement cost of the City’s water main infrastructure is roughly $100 million. As system ages, deteriorates, and breaks more often, the focus of capital resource will shift from capacity upgrades toward investment in aging infrastructure. Published industry useful life estimates for City pipe materials range from 50 to 110 years equate to an annual replacement budget of $1 million to $2 million dollars per year. However, age alone is a poor indicator of pipe condition. Based on break data reported to the State, the City has experienced a break rate of roughly 5.5 (measured as condition related main breaks per 100 mile per year). This is approximately 40% better than the State average and three times better than the national average. Therefore, an age based approach will likely exaggerate the investment needed in the system and result in replacing pipe well before the end of its useful life.
Rather than use a generic age-based approach to identify and justify appropriate investment levels, HDR proposes to leverage City specific break forecasting curves to forecast future breaks and quantify how various investment levels will impact service levels 30 to 50 years into the future. Our goal is to help you quantify the return on various investment levels so you can
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Water System Operations Analysis and Master Plan
strike the appropriate balance between near-term costs and long-term service levels and gain political buy-in. Investment levels will be placed in the context of national, regional, and local benchmarking to illustrate how the City’s proposed service levels and investments compare. This information will leverage HDR’s distribution system performance database which, includes over 500 benchmarks from around the country. Ultimately, our approach will result in transparent, defensible, and reasonable budgets, based on the City’s historical main break performance that City staff can own and communicate to key stakeholders. An example of this type of analysis showing various options for investment funding is shown in Figure 2.
Once data driven investment levels are defined, the next step is to ensure those investments are prioritized based on risk to maximize the City’s return on investment. The intent of a risk assessment score is to define a consistent, transparent, and defensible approach for prioritizing water main investments. The foundation of our proposed approach relies on direct communication between our team of industry experts and your staff.
To calculate risk, we recommend using a weighted summation because it allows additional flexibility in weighting various factors based on their importance, which ultimately allows for more meaningful and useful results. Additionally, a weighted summation allows a utility to incorporate additional factors when warranted such as the risk due to known inoperable valves, the risk of service failures, removal of lead services, capacity limitations and street repair moratoriums (Figure 3). This will result in a data driven approach to determine which pipes are candidates for condition assessment and renewal.
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FIGURE 3 – ADDITIONAL FACTORS FOR INCLUSION IN THE RISK
MODEL IMPROVE RENEWAL DECISION MAKING
Scenario A:Sustain Existing Investment Levels Scenario B:Sustain Existing Service Levels Scenario C:Increase Service Levels to a Break Rate of 20
Scenario A is not recommended because service levels are not sustained with this level of investment.Scenario B is a viable alternative in terms of sustaining current service levels. However, this scenario results in system replacement rates greater than the length weighted useful life of the overall system (based on Weibull Modeling of asset useful life).
Scenario C is recommended because it is the most cost effective option to sustain service levels (in terms of break rate) and sustain overall system with a replacement cycle that aligns with the overall system’s useful life (based on Weibull useful life modeling). Scenario C is also only modestly more expensive in terms of total annual costs (i.e. total of renewal investments and main break repair costs) than Scenario B in 2040.
SCENARIO FUNDING IN 2018
FUNDING INCREASE (ANNUAL)
2040 RENEWAL FUNDING 2040 BREAK RATE 2040 BREAK COUNT 2040 REPLACEMENT CYCLE (YEARS)2040 MAIN REPAIR COSTS
2040 TOTAL ANNUAL COSTSA$2.1M 0%$2.1M 36 870 1,271 $17M $19M
B $4.9M 5.50%$15.2M 22 540 169 $11M $26MC$7.3M 3.75%$16.6M 20 480 155 $9.5M $26M
FIGURE 2 – EXAMPLE FORECAST SCENARIOS
Ultimately, our approach
will result in transparent,
defensible, and
reasonable budgets,
based on the City’s
historical main break
performance that City
staff can own and
communicate to key
stakeholders.
7
City of Vernon
Water System Operations Analysis and Master Plan
David Spencer (HDR), lead author of numerous Water Research Foundation studies and over 100 pipe renewal models will work closely with your staff to understand the unique challenges in your City and leverage lessons learned from working with other utilities that operate over 50,000 miles of water pipe around the country.
HDR will document results of the analysis in TM-2 prior to and discussed during Workshop 2.
B. SYSTEM OPERATION ASSESSMENTB. SYSTEM OPERATION ASSESSMENT
IEC will interview staff on issues related to current operation of wells, booster pumps, and tanks/reservoirs during weekdays and weekends and when the MWD connection is currently utilized and to what specific benefit. Other examples of operational issues to be explored are: typical low pressure areas when certain wells or MWD connection is out of service, water age/water quality issues due to low tank turnovers during minimum demands, system high pressures or surge related issues associated with booster on-off cycling and use of existing elevated tank. Information from this task will be added to matrix as shown above and evaluated with the hydraulic model in Task 2.D. Recommendations to system operations improvements will be discussed in Workshop 2 and documented in TM-2.
C. ENERGY ANALYSISC. ENERGY ANALYSIS
InfoWater’s energy management tool presents an opportunity to evaluate different operating scenarios from an energy consumption perspective. Using energy simulation tools, the IEC team will be able to optimize power consumption and develop operational strategies that reduce energy consumption and associated energy costs. Operational alternatives will be developed that examine:
• Pumping during off-peak periods
• Pumping at different rates to reduce demand charges.
• Pump evaluation to determine if pumps can be run more efficiently.
A critical component to energy management is pump station design and energy management must evaluate both existing and proposed pump station configurations to determine the best operational solution. The project team will develop energy charge patterns, demand charge patterns, and energy efficiency curves for use in the energy management simulation. These patterns will be based upon existing and proposed energy consumption and rates and existing and proposed pump station information to determine opportunities for energy-related cost savings.
We will also work hand-in-hand with JSP Automation to determine power usage and the mechanisms available to improve energy usage based on the utilization of the following practices:
• Use of Variable Frequency Drive application to improve overall efficiency and maintain.
• Electrical Efficiency utilizing improved system communications to operate more efficient well when possible and maintain desired pressure control parameters within the distribution.
• Implementation of time of use and peak demand control algorithms to improve overall operational efficiency.
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D. HYDRAULIC MODEL ANALYSISD. HYDRAULIC MODEL ANALYSIS
The model was updated and recalibrated in 2017 and 2018; however, prior to using the existing model for analysis, IEC will validate existing InfoWater model with 2019 hourly SCADA. If hourly SCADA is unavailable, the model can be verified with up to five recent fire flow tests done between 2018 and 2019 in various parts of the system. IEC will use guidance from the AWWA Manual M32, Computer Modeling of Water Distribution Systems for calibration criteria related to a master planning analysis.
System Hydraulic EvaluationUpon completion of the model validation task, the hydraulic model will be used to analyze system deficiencies under average, peak and fire flow conditions to determine the necessary improvements.
1. Peak day extended period simulation (EPS) with peak hour – to find system deficiencies during normal peak day operations
2. Peak day with global fire flow analysis - to determine fire flow locations that “stress” the system the most.
3. Minimum day usage – to determine water age/water quality issues related to tank turnover
E. GAP ANALYSISE. GAP ANALYSIS
A gap analysis of the system will be performed following Task 2.A through Task 2.D to help the City operate while meeting all planning design criteria and under various demand conditions without imported water from MWD. This analysis will also include looking at booster, reservoir and well capacities to meet fire and emergency requirements with backup power needs for current and future scenarios.
A brief summary of Task 2 findings will be provided in a technical memorandum (TM-2) prior to Workshop 2.
TASK 3. DEMAND MANAGEMENT
A. EXISTING CONDITIONSA. EXISTING CONDITIONS
IEC will evaluate effectiveness of current water efficiency practices applied to its customer base: landscape irrigation, water conservation gardens, low-flow outlets, and City ordinances. IEC will also interview staff, research existing regional practices, review low-cost water saving technologies and improvement methods to increase water use efficiencies. IEC assumes that data will be provided by City for a thorough analysis.
B. WATER LOSSB. WATER LOSS
IEC will review the City’s 2018-2019 American Water Works Association (AWWA) water audit, especially its Performance Indicators to understand areas of losses. In particular, the Infrastructure Leakage Index (ILI) and Data Validity Scoring will be evaluated. IEC will compare evaluations with the requirements of AWWA M36 and Metering Manuals, G-Series Standards as well as current SB55 regulatory requirements. Some items that will be reviewed include:
• meter calibration/maintenance program
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City of Vernon
Water System Operations Analysis and Master Plan
• production and consumption trends and review of digital water accounting practices
• estimation of Customer Meter Inaccuracies (CMI) that contribute to Apparent Losses resulting from collective meter under-registration. A better understanding can be obtained through a revenue-class-based (component) analysis of existing AMR/AMI metering data, if available
• exclusion of non-potable volumes in Unbilled Metered Authorization Consumption (e.g. temporary meters for flushing)
• estimates of Unbilled Unmetered Authorized Consumption (e.g. fire flows)
IEC will also conduct a real loss component analysis to model the system’s leakage profile to estimate how much leakage is potentially recoverable. Tools that may be employed include using the Water Research Foundation, EPA Tool or WaterRF Tool to perform a leakage component analysis.
Possible improvements may address the following:
• additional instrumentation and metering for better reporting or digital water accounting3;
• water measurements from various undocumented activities;
• enhanced programmatic meter calibration;
• pressure zone realignment;
• active leakage control;
• pressure management;
• surge monitoring and control; and
• changes to asset management practices
C. EVALUATE POLICY AND REGULATORY OPPORTUNITIES, APPROACHES, AND LIMITATIONS C. EVALUATE POLICY AND REGULATORY OPPORTUNITIES, APPROACHES, AND LIMITATIONS
WHICH MAY BE CONSIDERED IN OPTIMIZING DEMAND MANAGEMENT STRATEGIES.WHICH MAY BE CONSIDERED IN OPTIMIZING DEMAND MANAGEMENT STRATEGIES.
Prior to Workshop 3, IEC will present a preliminary improvements list according to criteria like: cost effectiveness, industry consensus standards, long term water savings potential, environmental permitting issues, and ease and speed of implementation. During the workshop, IEC will work together with City and prioritize a list of potential specific improvements based on City mission and goals.
A brief summary of Task 3 findings will be provided in a technical memorandum (TM-3) prior to Workshop 3.
TASK 4. MASTER PLAN REPORT
The IEC Team will prepare a Master Plan report that contains a comprehensive review of the key components of Tasks 1 through 3. Sub-consultants Bartle Wells (BWA) and Thomas Harder & Associates (THA) will aid with any analysis related to rates and hydrogeological analysis. JSP Automation will provide documentation on any electrical, energy, and control system related analysis for this project. TM-1, -2, -3, -4 will be collated into the Master Plan draft submittals. At
3 IEC will work with JSP Automation on this task.
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City of Vernon
Water System Operations Analysis and Master Plan
a minimum, the final report shall contain the following content headings per requirements of the proposal:
A. Executive Summary
B. Introduction
C. Water Use
D. Infrastructure Inventory
E. Hydraulic Planning Criteria
F. Existing System Conditions
G. System Evaluation
H. Supply and Distribution System Evaluation
I. Improvement Recommendations
J. Demand Management
K. Service Criteria
L. Regulatory
M. Rates and Fees Analysis
IEC understands that a Rates and Fees analysis is one of the critical components of this Master Plan, therefore, we have teamed up with a highly experienced sub-consultant, Bartle Wells Associates (BWA) to perform this analysis under the following scope description.
Bartle Wells Associates (BWA) will evaluate the City’s existing water rates and recent Water Rate Study to determine the sufficiency of water rate revenue to cover necessary expenses. We will incorporate the latest budget and audit and work with City staff to identify reserve requirements and expense projections over a 5-year period. We will also incorporate findings from the Master Plan including projected growth and water demand as well as the latest Capital Improvement Plan. All revenue and expenses will be summarized in a 5-year cash flow projection and used to make recommendations regarding water rate revenue.
BWA will also evaluate the City’s current fee structure including the current monthly meter charges, fire rates and potable/reclaimed water consumption rates. We will evaluate the existing water rates for sufficient cost recovery and propose any alternative cost recovery options that have not been implemented by the city, including but not limited to:
– Tiered water rates
– Capital Surcharges
– Penalties and Fines
– Capacity Fees
– Assessments/Special Taxes
BWA findings will be summarized in TM-4 and included in the Rates and Fees Analysis Section of the Draft and Final Master Plan documents.
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City of Vernon
Water System Operations Analysis and Master Plan
IEC will provide a 60% Submittal prior to Workshop 4 for City review. Based on City questions, feedback, and discussions during this workshop, IEC team will collect and integrate City comments for check-print release (90% Submittal). Upon City review of check-print release, a final report (100% Submittal) will be presented to the City.
TASK 5. MEETINGS & COORDINATION
The focus of this task will be to align project schedule with work complete-to-date and remaining budget. To keep to project completion schedule, City and IEC shall work together to determine a mutually agreeable turnaround time for any data and document review related requests from IEC. Please note that proposed deliverable dates are dependent upon timely receipt of project data, or document reviews either from City or any outside parties (other than IEC team) necessary to complete the project tasks as well as final contracted scope
A. MEETINGSA. MEETINGS
A two-hour Kick-Off will be held at City premises and attended by core members of the IEC team. Working together with City staff, we will outline expectations on timeline, identify key coordination contacts within the City, identify key project milestones and hurdles upfront, and determine file-sharing protocols throughout the project. An agenda and advanced request for information (RFI) required to accomplish project work will be provided prior to Kick-Off along with a Project Control Plan (PCP).
IEC has budgeted up to ten (10) 1-hour Project Status Meetings that will largely be in the form of conference calls or webinar to meet project target deadline. A total of four (4) two-hour Workshops will be held at the City to review and discuss outcomes of Technical Memoranda and Master Plan Report4.
An additional eight (8) two-hour meetings is also budgeted to resolve any issues requiring in-person discussions with City staff, stakeholders or agencies.
Meeting minutes will be created to document discussions and log issue-resolution.
B. PROJECT MANAGEMENT & COORDINATIONB. PROJECT MANAGEMENT & COORDINATION
Client communication will be maintained by the Project Manager. The Project Manager will coordinate all project activities within the Project Team (City, consultant and sub-consultant), will be responsible to develop monthly progress submittals with invoice, and will develop a Project Control Plan (PCP) that will include: project goals, budget, schedule and project milestones, scope and task assignments, Project Team contact list, and quality control and assurance mechanisms throughout the project to ensure product quality.
4 IEC has incorporated a two-week review period for each document deliverable in its Project Schedule
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City of Vernon
Water System Operations Analysis and Master Plan
As shown in Figure 4, the first step will be to provide the City with a Request for Information (RFI) prior to Kick-Off. This is so that information can be reviewed prior and discussions or requests on additional data can be done during Kick-Off. Other items to be discussed at the meeting would be scheduling site visits and interviews with key City staff. IEC will also provide and updated Project Control Plan (PCP) to outline any schedule changes, staff contact lists, and identify any project hurdles upfront during Kick-Off.
In general, sub-tasks within Tasks 1 through 3 can be performed independently and in parallel. However, the hydraulic modeling and gap analysis should only be started once desktop evaluations for condition assessment and supply-demand analysis are completed. This will result in a much better understanding of scenarios required to be modeled to determine system deficiencies and consequently system operations related improvement projects.
Towards the end of each Task, IEC will conduct a Workshop to discuss Draft Technical Memoranda to ensure that all aspects of City’s concerns are evaluated and addressed prior to final delivery. The following is a list of workshops:
Workshop #1 – Current Condition Evaluation
Workshop #2 – Supply & Distribution Evaluation
Workshop #3 – Demand Management
Workshop #4 – Master Plan Report
To keep project on task, IEC has included Project Status conference calls and several as-needed in-person meetings to overcome any project hurdles that would be required to meet project deadlines.
IEC estimates that the project can be completed in 9-12 months upon notice to proceed. However, if the Optional Service of model calibration is required, an additional 2-3 months may be required.
WORK PLANWORK PLAN
PROJECT TASKSProject Kickoff Workshop #1 Workshop #2 Workshop #3 Workshop #4Pre-Kickoff
Information Gathering
Project Work Plan City of Vernon Hydraulic Analysis & Master Plan
Current Condition Evaluation
Demand Management
Hydraulic Model Update & Validation
Energy Analysis
Establish Hydraulic Scenarios to be evaluated
Develop Improvement Projects, Estimate Costs, and Phase Projects Master Plan Report
Review Draft TM-1 Review DraftTM-2 Review Draft TM-3
Asset Performance & Lifecycle cost forecasting
Request for Information
MEETINGS, KEY DECISION POINTS, DELIVERABLESMaster Plan 60% Submittal
LegendTASK 1 – Current ConditionsTASK 2 – Supply & Distribution Evaluation TASK 3 – Demand ManagementTASK 4 – Master Plan Report Proceeding StepsFeedback/Comment
System Hydraulic Evaluation & Gap Analysis
Facilities Condition & System Operations Assessments
Rates Analysis
Schedule Site Visits & Staff Interview Dates, Discuss Additional Data Requirements
Project Control Plan Combine Findings of TM-1,-2,-3 into one cohesive Master Plan Report
FIGURE 4 – PROJECT WORK PLAN CITY OF VERNON HYDRAULIC
ANALYSIS & MASTER PLAN
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City of Vernon
Water System Operations Analysis and Master Plan
WORK PLANWORK PLAN
ID Task NameDuration Start1Task 5 Meetings & Coordination160 daysWed 1/29/202A.1 Kick‐Off160 daysWed 1/29/203Task 1 Current System Evaluation59 daysWed 1/29/204A Supply Summary21 daysMon 2/10/205B Peaking20 daysWed 2/19/206C Water Demands21 daysMon 2/10/207D System Operations40 daysMon 2/10/208E Future Demand30 daysMon 2/17/209F Planning Criteria10 daysWed 1/29/2010G TM 1 (Draft, 2wk Review, Final)45 daysTue 2/18/2011Workshop 1 ‐ Current Condition1 dayTue 4/7/2012Task 2 Supply & Distribution System Evaluation138 daysWed 1/29/2013A Infrastructure Condition Assessment (Site Visits)60 daysThu 1/30/2014B System Operation Assessment60 daysThu 1/30/2015C Energy Analysis30 daysMon 5/18/2016D Hydraulic Model Analysis (optional calibration time included)78 daysWed 1/29/2017E Gap Analysis30 daysMon 5/18/2018F TM 2 (Draft, 2wk Review, Final)80 daysMon 4/20/2019Workshop 2 ‐ Supply & Distribution Evaluation1 dayMon 7/20/2020Task 3 Demand Management60 daysMon 2/24/2021A Existing Conditions30 daysMon 2/24/2022B Water Loss40 daysMon 2/24/2023C Evaluate Policy & Regulations5 daysMon 4/13/2024D TM 3 (Draft, 2wk Review, Final)40 daysMon 3/23/2025Workshop 3 ‐ Demand Management1 dayWed 5/6/2026Task 4 Master Plan Report198 daysMon 2/24/2027N.1 60% Submittal (2wk Review)160 daysMon 2/24/2028Workshop 4 ‐ Master Plan Report1 dayTue 10/6/2029N.2 90% Submittal (2wk Review)24 daysWed 10/7/2030N.3 100% Submittal5 daysTue 11/10/2031N.4 Final3 daysMon 11/23/20JanFebMarAprMayJunJulAugSepOctNovQtr 1, 2020Qtr 2, 2020Qtr 3, 2020Qtr 4, 2020PROJECT SCHEDULECity of VernonWater System Operations Analysis and Master Plan
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City of Vernon
Water System Operations Analysis and Master Plan
TEAM ORGANIZATION
The most critical component in the successful execution of a facility planning project is the project team. The right mix of experience, enthusiasm, and fresh ideas is critical to not only an outstanding final project, but an outstanding experience during the performance of the project. The organization chart, located to the right, highlights the roles of our proposed team and demonstrates our breadth of our resources. Individual resumes for proposed personnel have been included in Attachment – Resumes.
KEY PERSONNEL SUMMARIES
PROJECT MANAGER – SHYAMALA RAVEENDRAN, PE PROJECT MANAGER – SHYAMALA RAVEENDRAN, PE Shyamala Raveendran, PE is a professional engineer with 18 years of expertise in water system planning, GIS and hydraulic modeling. She also has over 12 years of water utility systems operations experience.
As Project Manager, Ms. Raveendran will manage the project in a “hands-on” manner and will be responsible for its technical execution, coordination of various disciplines and sub-consultants, schedule and budget. She will lead the system operational analysis, coordinate activities with the City's Project Manager, and be the designated point-of-contact between the City and the project team. Ms. Raveendran will coordinate administrative and management functions to assure that adequate staffing and other resources are available to complete the work on schedule; define specific project goals and objectives for the project team, prior to beginning work; and provide in-house cost control/contract administration.
ABILITY OF THE PROPOSER TO PERFORMABILITY OF THE PROPOSER TO PERFORM
City of Vernon
Abraham AlemuGeneral Manager of Public Uti liti es
Principal-in-Charge
Rob Weber, PE
Technical Review & QA/QC
Master Plan & Hydraulic ModelingScott Humphrey, PE, GISP [1]
Conditi on AssessmentRick Kennedy, PE
Project Manager
Shyamala Raveendran, PE
Condition Assessment
Task LeadPatrick Mulvey, PE
Engineer IIIChristi an Minerman, EIT
Technical SpecialistsDavid Spencer, PE[1]
Eric Scherch, PE[1]
Master Plan & Hydraulic Modeling
Task LeadShyamala Raveendran, PE
Project EngineerJiajia Huang, PE
Staff EngineerChristi an Ramirez
[1] HDR, Inc.
Subconsultants
Rates and Fees AnalysisBartle Wells Associates HydrogeologyThomas Harder & Co.
Electrical and Controls Evaluati onJSP Automati on
Shyamala
Raveendran, Scott
Humphrey, Rob
Weber, and JSP
Automation all have
extensive experience
with the City's system,
having performed the
hydraulic analysis
update, facilities
condition assessment,
and electrical and
controls evaluation to
the water distribution
model that Mr.
Humphrey built and
calibrated in 2006.
Project management skills and technical expertise in one person provides the City with a true Project Manager, one who can offer solutions to challenges and paths towards project completion. Shyamala will offer creative options to address the project constraints and provide recommendations for actions to be taken to meet the project’s objective.
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Water System Operations Analysis and Master Plan
TECHNICAL ADVISOR & QA/QC – SCOTT HUMPHREY, PE, GISP TECHNICAL ADVISOR & QA/QC – SCOTT HUMPHREY, PE, GISP (HDR, INC.)(HDR, INC.)Scott Humphrey, PE, GISP specializes in utility system hydraulic modeling and master planning. He is knowledgeable in hydraulic modeling using InfoWater, WaterGEMS, InfoSWMM, SewerGEMS, INFOSewer, and XP-SWMM. He has extensive experience with Geographic Information Systems using ArcGIS Desktop, ArcGIS Pro, and Autodesk Map. He is also proficient in the development asset management plans and risk based analysis, using advanced asset methodology.
PROJECT ENGINEER – JIAJIA HUANG, PEPROJECT ENGINEER – JIAJIA HUANG, PEJiajia Huang, PE has specialized experience and knowledge in GIS analysis for master planning using ArcInfo and AutoCAD Map software and is experienced in water hydraulic modeling using InfoWater® software. Most recently, she has worked on the City of Vernon's Water Distribution System Hydraulic Analysis Update, Phelan Piñon Hills Community Service District's Water Distribution Model Update/Build, Fallbrook Public Utility District's Water Distribution Model Update and Calibration, and the City of El Monte's GIS Update. On each of these projects, Ms. Huang was responsible for the development of the respective hydraulic models through GIS integration and hydraulic analysis to evaluate system capacity. She is also serving as the Project Engineer for IEC's As-Needed Water Modeling Services contract with Olivenhain Municipal Water District and City of Oceanside.
PRINCIPAL-IN-CHARGE – ROB WEBER, PEPRINCIPAL-IN-CHARGE – ROB WEBER, PERob Weber, PE has 29 years of civil engineering and project management experience on a variety of municipal and public works water, wastewater, and recycled water projects. Specific project experience includes conveyance pipelines; reservoirs and tanks, water pump stations, and sewer lift stations. He has also successfully managed several as-needed services contracts for municipalities and water/wastewater utilities.
For the City's 2005 Water Distribution System Hydraulic Analysis, Mr. Weber performed condition assessment on the City's pump station, so he is familiar with the facilities and from his extensive experience, he brings a solutions-oriented approach that incorporates system operations, constructability, and cost controls in the decision making process. He also brings to the City the firm’s commitment of our staff and resources. Mr. Weber is known for his sincere commitment to provide responsive service, quality work products, and high client satisfaction.
CONDITION ASSESSMENT – DAVID SPENCER, PECONDITION ASSESSMENT – DAVID SPENCER, PE (HDR, INC.) (HDR, INC.)David Spencer, PE has development and implemented horizontal asset management programs encompassing over 70,000 miles of pipe, manholes, and appurtenances in the U.S. He has written three Water Research Foundation books on the topic and the ASCE Manual of Practice
ABILITY OF THE PROPOSER TO PERFORMABILITY OF THE PROPOSER TO PERFORM
Prior to his employment
with HDR, Inc., Mr.
Humphrey lead
IEC's Planning &
Information Services
Department where he
was also responsible
for overseeing the
development of several
water master plans
and hydraulic models,
including the City of
Vernon's 2005 Water
Distribution System
Hydraulic Analysis and
2018 Water Distribution
System Hydraulic
Analysis Update.
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City of Vernon
Water System Operations Analysis and Master Plan
for the condition assessment of water main (Manual 77). Mr. Spencer is currently engaged in the evaluation of several emerging pipe condition assessment technologies including acoustic testing, energy dispersive spectroscopy, and opportunistic condition assessment. He is adept in working with all levels of a utility organization from field staff to management to information technology professionals to develop and implement a practical and results-oriented asset management program.
CONDITION ASSESSMENT – ERIC SCHERCH, PECONDITION ASSESSMENT – ERIC SCHERCH, PE (HDR, INC.) (HDR, INC.)Eric Scherch, PE has more than 14 years of experience including developing, planning, and implementing asset management programs throughout the U.S. He focuses on risk analysis, operations and maintenance, condition assessment, aging infrastructure renewal forecasting, renewal decision making, program alternative evaluation, information systems development, regulatory reporting, staffing analyses, and work planning. Mr. Scherch has served as a project manager or technical lead for clients such as Orange County Sanitation District, City of Vista, City of San Diego, West Basin Municipal Water District, San Antonio Water Systems, City and County of Honolulu, Seattle Public Utilities, Winston-Salem, and Eugene Water & Electric Board.
RATES AND FEES ANALYSIS –RATES AND FEES ANALYSIS – BARTLE WELLS ASSOCIATES BARTLE WELLS ASSOCIATESBartle Wells Associates (BWA) is an independent financial advisor to public agencies. They have extensive experience advising local governments on the complexities and challenges in public finance. BWA specializes in three professional services: strategic financial planning, utility rate and fee studies, and project financing. We are the only independent financial advisor providing all three of these interrelated services to public agencies.
BWA's rate studies employ a cost-of-service approach and are designed to maintain the long-term financial health of a utility enterprise while being fair to all customers. They develop practical recommendations which are easy to implement and often phase in rate adjustments over time to minimize the impact on ratepayers. They also have considerable experience developing impact fees that equitably recover the costs of infrastructure required to serve new development. BWA has completed hundreds of water and wastewater rate and fee studies. They have helped communities implement a wide range of water and sewer rate structures and are knowledgeable about the legal requirements governing rates and impact fees including Proposition 218 and Government Code 66000.
HYDROGEOLOGY –HYDROGEOLOGY – THOMAS HARDER & CO. THOMAS HARDER & CO. Thomas Harder & Co. is a full-service hydrogeological consulting company, inclusive of Professional Geologists and Certified Hydrogeologists, providing professional consulting services to a wide variety of clients including cities, water districts, industry, developers, engineering firms, legal firms and agricultural interests. Thomas Harder & Co. has more than 30 years of experience on a wide range of ground water projects including, but not limited to,
• Design of High Capacity Groundwater Wells
• Well Performance, Rehabilitation and Troubleshooting
• Well Production Strategy
• Well Modification
• Artificial Recharge
• Groundwater Resource Management
ABILITY OF THE PROPOSER TO PERFORMABILITY OF THE PROPOSER TO PERFORM
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City of Vernon
Water System Operations Analysis and Master Plan
• Large-Scale Groundwater Basin Studies
• Groundwater Models
• Pumping Interference Evaluations
• Aquifer and Well Field Monitoring
• SGMA Support
• CEQA Analysis
• Groundwater Quality Analysis and Reporting
• Groundwater Sample Collection
• DWSAP Reports
ELECTRICAL AND CONTROLS EVALUATION –ELECTRICAL AND CONTROLS EVALUATION – JSP AUTOMATION JSP AUTOMATIONJSP Automation (JSP) is a professional engineering firm that offers a wide variety of technology solutions with extensive experience in the planning, design, integration and implementation management of industrial and municipal electrical, control and SCADA information systems for the water, wastewater, environmental and remediation industries. JSP is uniquely qualified to provide the electrical and control system design engineering, system integration and construction support services. Unlike many consulting firms offering a broad range of engineering services, JSP's specialty is in electrical, control and SCADA systems exclusive to the water and wastewater industry. The experience base and knowledge offered by JSP encompasses several hundred projects directly related to water and wastewater treatment and distribution with over 100 years of cumulative staff design and implementation experience. Additionally, JSP has experience with City facilities from prior work with IEC on the City's 2005 Water Distribution System Hydraulic Analysis project.
STAFF COMMITMENT
PROPOSED PERSONNEL ROLE ON PROJECT ESTIMATED AMOUNT OF INVOLVEMENT
Shyamala Raveendran, PE Project Manager/Task Lead – Master Plan & Hydraulic Modeling 15%
Scott Humphrey, PE, GISP Technical Review & QA/QC – Master Plan & Hydraulic Modeling 7%
Jiajia Huang, PE Project Engineer –Master Plan & Hydraulic Modeling 22%
Rob Weber, PE Principal-in-Charge 1%
David Spencer, PE Technical Specialist – Condition Assessment 7%
Eric Scherch, PE Technical Specialist – Condition Assessment 13%
Bartle Wells Associates Rates and Fees Analysis 4%
Thomas Harder & Co.Hydrogeology 10%
JSP Automation Electrical and Controls Evaluation 9%
ABILITY OF THE PROPOSER TO PERFORMABILITY OF THE PROPOSER TO PERFORM
18
City of Vernon
Water System Operations Analysis and Master Plan
WATER DISTRIBUTION SYSTEM HYDRAULIC ANALYSIS UPDATE
Agency: City of Vernon4305 South Santa Fe AvenueVernon, CA 90058client contAct: Joanna Moreno, EITPhone: 323.583.8811 x888Project DAtes: May 2017 – September 2018totAl Project VAlue: $30,000
ProPoseD Personnel/role on Project:Shyamala Raveendran – Project ManagerScott Humphrey – Project ManagerTechnical Memorandum No. 2 October 17, 2017 Page 6 of 7
Hydraulic Model Update Page 6
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Level (ft)Date/Time
Figure 3 ‐ Booster Plant 3 Reservoir Level
Field Model
IEC built and calibrated the City of Vernon’s water distribution model in H2OMap Water in 2006. Capital improvements included the addition of variable frequency drives (VFDs) and a set of SCADA system upgrades. The model was later converted and recalibrated in the InfoWater environment in 2017. The new InfoWater model was updated with current demands, which were significantly lower than 2006, and calibrated to current system operations. Subsequently, the model was used to analyze the removal of the elevated tank and suggest operational changes to booster pumps to regulate pressures in a “closed system” as well as analyze effects of two wells pumping directly into the distribution system. IEC also provided hands-on training to City staff on model use via webinar and in-person.
IMPORTANT ENGINEERING FEATURESIMPORTANT ENGINEERING FEATURES• Conversion of existing H2OMap Water model into InfoWater• Demand update to reflect current demands• Model calibration to reflect current operations• Hydraulic analysis• Hydraulic model training
ABILITY OF THE PROPOSER TO PERFORMABILITY OF THE PROPOSER TO PERFORM
QUALITY CONTROL & COST CONTROL
Quality of our completed work product is one of IEC’s core values. We achieve this through a philosophy of no project or task too small for quality and through assignment of the right staff to each project. For the project profiles presented herein, IEC has achieved quality and cost control through our highly experienced senior staff who exclusively focus on water systems planning work which results in a methodical and well executed project that accomplishes the stated goals and is completed on time and on budget. Cost control is achieved through development of a thorough and detailed scope of services with objectives and products and deliverables clearly identified. Quality assurance and quality control is achieved through assignment of dedicated senior staff as technical advisors to serve as a resource for the project team at every stage of the project.
In addition, our emphasis on communications via status conference calls, Workshops, in-person meetings with City staff and Project Team members throughout the project helps highlight any project hurdles/issues and resolve them quickly to meet deadlines and stay within budget.
PROJECT DESCRIPTIONS & REFERENCES
19
City of Vernon
Water System Operations Analysis and Master Plan
ABILITY OF THE PROPOSER TO PERFORMABILITY OF THE PROPOSER TO PERFORM
WATER DISTRIBUTION MODEL UPDATE/BUILD
Agency: Phelan Piñon Hills CommunityService District4176 Warbler RoadPhelan, CA 92371client contAct: George CardenasPhone: 760.868.1212 x311Project DAtes: June 2018 – January 2019totAl Project VAlue: $50,000
ProPoseD Personnel/role on Project:Shyamala Raveendran – Technical LeadJiajia Huang – Project EngineerRob Weber – Principal-in-Charge
The District requested updating the hydraulic model (built in 2010) to enable their in-house staff to utilize this tool and plan for growth and optimize their water system operations. The District’s goals in updating the hydraulic model were to (1) Identify and resolve known seasonal low water pressures within their pressure zones (2) Identify the best location for additional groundwater well sources (3) Identify the most suitable location for additional water storage, if deemed needed The District also maintains and updates their water system Geographic Information System (GIS) database in-house and requested that InfoWater be utilized for seamless integration with their GIS database. IEC collected and reviewed the District’s current data files and provided a list of recommendations on data clean-up to expedite model build. IEC created a fully-dynamic all-pipes model of the system and calibrated to SCADA results.
KEY PROJECT COMPONENTS & ISSUESKEY PROJECT COMPONENTS & ISSUES• Water Distribution Model and Calibration in InfoWater using limited Operational data/SCADA
WATER SUPPLY FEASIBILITY STUDY & HYDRAULIC MODEL BUILD
Agency: Sheep Creek Water Company4200 Sunnyslope RoadPhelan, CA 92371client contAct: Chris CummingsPhone: 760.559.7956Project DAtes: September 2018 –December 2018totAl Project VAlue: $22,000
ProPoseD Personnel/role on Project:Shyamala Raveendran – Project ManagerJiajia Huang – Project EngineerRob Weber – Principal-in-Charge
IEC performed a water supply feasibility study to help Sheep Creek Water Company meet a state regulatory compliance order to meet high demand conditions. Based on the analysis and review of other assessment documents, recommendations on capital improvements were made to ensure compliance. IEC also built a steady-state hydraulic model in InfoWater (delivered as EPANET) for future planning-based analysis.
KEY PROJECT COMPONENTS & ISSUESKEY PROJECT COMPONENTS & ISSUES• Project completed within a quick turnaround for regulatory body compliance• Performed a water supply and demand assessment and hydraulic model build
20
City of Vernon
Water System Operations Analysis and Master Plan
ABILITY OF THE PROPOSER TO PERFORMABILITY OF THE PROPOSER TO PERFORM
WATER DISTRIBUTION MODEL UPDATE AND CALIBRATION
Agency: Fallbrook Public Utility District990 East Mission RoadPhelan, CA 92371client contAct: Aaron CookPhone: 760.999.2713Project DAtes: April 2019 – November 2019totAl Project VAlue: $40,000
ProPoseD Personnel/role on Project:Shyamala Raveendran – Project ManagerJiajia Huang – Project Engineer
As part of a service area annexation, DeLuz Heights Municipal Water District became part of Fallbrook Public Utility District (District/FPUD). IEC helped consolidate/merge both DeLuz and District models and calibrate the new model to represent the District’s service area in its entirety which consists of 9,215 services, 9 pressure zones, 8 storage tanks, about 30 pressure reducing valves, and several booster stations. The models were merged within the InfoWater environment and the merged model was calibrated in steady-state with latest boundary conditions, demand, and control logic. The new model’s intended use is to support planning, design, and fire flow test purposes.
KEY PROJECT COMPONENTS & ISSUESKEY PROJECT COMPONENTS & ISSUES• Merge both FPUD and DeLuz models in InfoWater to create one definitive model for the District• Updated the new 8,000 link model and calibrated with the most current information available (e.g. GIS network, boundary conditions, control settings, demand, etc.)• Calibrated the updated model under steady-state using historical fire flow test data.
Attachment A – Affidavit of Non-Collusion
City of Vernon
Water System Operations Analysis and Master Plan
AFFIDAVIT OF NON-COLLUSIONAFFIDAVIT OF NON-COLLUSION
March 2013
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES )
_______________________________________________________________, being first duly sworn deposes
and says that he/she is ______________________________________________________________________ (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title)
of______________________________________________________________________________________
(Insert name of bidder)
who submits herewith to the City of Vernon a bid/proposal;
That all statements of fact in such bid/proposal are true;
That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation;
That such bid/proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further
That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else;
d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business.
I certify under penalty of perjury that the above information is correct
By:______________________________________ Title:________________________________
Date:____________________________________
President
Robert S. Weber
Infrastructure Engineering Corporation
Robert S. Weber President
December 19, 2019
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
PROFESSIONAL REGISTRATIONRegistered Professional Engineer California No. C72074
EDUCATIONSan Jose State UniversityM.S. Civil Engineering – Water Resources, 2003
Michigan Technological University B.S. Environmental Engineering, 1998
CERTIFICATIONAWWA Utility Risk and Resilience Certification Program
AFFILIATIONSAmerican Water Works Association – Water Resources Sustainability-Division Committee (2013 – present), and Innovations Committee
Water Reuse
PRESENTATIONS“Data Governance & Quality Management – a Hydraulic Modeler’s Perspective”AWWA (Utility Management Conference), Nashville, TN, March 2019
“Fast & Furious Hydraulic Modeling with SCADA”ACE Workshop & Presentation, Chicago, IL, June 2016
“It’s Not Just Pressure, It’s a Vital Sign”AWWA (Water Infrastructure Conference) Poster, Bethesda, MD, October 2015
“Engineers Without Borders Honduras Site Investigation Trip”ASCE Chapter, San Jose, CA, March 2009
SHYAMALA RAVEENDRAN, PE
PROJECT MANAGER
QUALIFICATIONSMs. Raveendran has over 18 years of experience working with hydraulic modeling, water and wastewater master planning related projects as technical reviewer, engineer, and project manager.
PROJECT EXPERIENCEWater Distribution System Hydraulic Analysis Update, City of Vernon – Took over role of Project Manager and Senior Engineer to complete model update. Work also involved various systems operations analysis to convert a system operated via elevated tank to a closed system (without tank) using InfoWater. Preliminary control settings for wells and boosters to operate as closed-system for City to troubleshoot in field was established using the updated model. Conducted an 8-hour orientation training on InfoWater for City Staff on updated model.
Raw Water System Master Plan Phase I, Valley Water – Project Manager for hydraulic modeling of raw water transmission mains and two treatment distribution lines using InfoWater.
Valley Water provides water to Santa Clara County residents and business via a complex network of distribution facilities, including three pumping plants, 94 miles of raw water pipelines (including tunnels), the San Felipe portion of the Central Valley Project imported water pipeline, creeks, diversion dams, ditches and canals. The raw water system conveys about 35 billion gallons of water annually. The District’s treated water is delivered to water retailers through a complex transmission and delivery system consisting of 11 treated water pipelines and 27 customer turnouts.
Technical Lead for hydraulic analysis and review of establishing level of service goals for the raw water system to facilitate future phases of the Master Plan.
Water Source Capacity Feasibility Study, Sheep Creek Water Company – Senior Project Engineer. Responsible for review of water consumption and production data, and relevant documents to perform water supply and demand analysis in compliance with the State Water Board’s Compliance Order and develop alternatives to increase water supply reliability and reduce water demand.
Water Distribution Model Build & Calibration, Sheep Creek Water Company – Senior Project Engineer in charge of model build and steady state calibration of this 1,200 service-connection system using InfoWater. Model was converted to EPANET format for client use. Calibrated model will be used for capital improvement project justification.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
Water Distribution Model Update/Build, Phelan Piñon Hills Community Service District – Technical Lead responsible for and overseeing the creation and calibration of water distribution system model having 6,900 services, 16 pressure zones, 35 storage reservoirs, 32 pressure reducing stations, 63 booster pumps, and 11 wells. InfoWater was used to import information via “GIS Gateway” to create an all-pipes model. Model was calibrated in both extended period and steady state conditions. Simultaneous work with the District involved overseeing various design support alternatives using the older model after minor updates.
Water Distribution Model Update and Calibration, Fallbrook Public Utility District – Project Manager and Technical Reviewer responsible for model update and calibration activities for the District's water distribution system model consisting of 9,215 services, 9 pressure zones, 8 storage tanks, about 30 pressure reducing valves, and several booster stations. Two separate models were merged in InfoWater to produce one model of the system. The merged model was calibrated in stead-state with latest boundary conditions, demand, and control logic within client schedule requirements.
As-Needed Water Distribution Modeling Services, City of Oceanside – Project Manager, Technical Reviewer & Senior Project Engineer for various tasks related to system operations changes, design support, and new development related impact studies.
Water Model Update, Elsinore Valley Municipal Water District – Project Manager/Engineer in charge of model update existing water distribution system utilizing Data Quality Management approach. Working with District to create better business processes, leverage existing technology and resources to facilitate and sustain data maintenance standards before any hydraulic model update and calibration tasks.
As-Needed Water Modeling Services, Olivenhain Municipal Water District – Project Manager, Technical Reviewer & Senior Project Engineer for various tasks related to system operations changes, design support, and new development related impact studies.
Capital Infrastructure, California Water Services Company – Provided technical advisory and support of Cal Water’s multi-million dollar Capital Improvement Projects in 25+ water systems throughout California in the following areas:
• Design of tank, well, pump, valve, and pipeline infrastructures
• Supply-demand analysis of water distribution systems
• Product & Project Management of Hydraulic Model build & maintenance
• Business Development of Water Recycling and Reuse
System Operations, California Water Services Company – Performed quick but detailed assessment of water system operational issues by studying local water system operations as well as regional water operations across California that averts business impacts in the following areas:
• Drought/Emergency Preparedness
• Operational risks
• New Business Fire Flow and Surge Tank Requirements Studies
RESUME – RAVEENDRAN, continued
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
• Customer complaint related Low/High Pressure Studies
• Water-Energy Cost Savings & Energy Tariff Selection
• Operational Optimization of Tank, Well, Pump, Valve, and Pipeline infrastructures
• Analytics & Visualization of complex research data
• Mass-balance calculations for Unplanned Discharge events
Data Analysis, California Water Services Company – Employed a broad range of tools like hydraulic models, data models, statistics & data science, data visualization, geographic information technology, and asset management concepts to distill and present complex studies to a broader audience that supports Capital Infrastructure, System Operations and Field Study work mentioned above.
Field Studies, California Water Services Company – Performed a variety of field work to aid water system optimization studies by:
• Development, execution, and supervisory of flow & pressure monitoring studies
• Procurement & deployment of innovative flow and pressure monitoring strategies
RESUME – RAVEENDRAN, continued
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
PROFESSIONAL REGISTRATIONRegistered Professional Engineer California No. C84916
EDUCATIONUniversity of California, Los AngelesM.S. Civil Engineering, 2013
University of California, Los AngelesB.S. Civil Engineering, 2012
JIAJIA HUANG, PE
PROJECT ENGINEER
QUALIFICATIONSMs. Huang specializes in utilities planning and preparation of water and wastewater regulatory compliance documents. Ms. Huang is experienced in water and wastewater hydraulic analysis and asset management planning using GIS-integrated modeling software include InfoWater, InfoSWMM, InfoSewer, and InfoMaster.
PROJECT EXPERIENCEWater Distribution Model Update/Build, Phelan Piñon Hills Community Service District – Project Engineer responsible for data collection, review, model build, calibration of water distribution system model having 6,900 services, 16 pressure zones, 35 storage reservoirs, 32 pressure reducing stations, 63 booster pumps, and 11 wells. InfoWater was used to import information via “GIS Gateway” to create an all-pipes model. Simultaneous work with the District involved overseeing various design support alternatives using the older model after minor updates.
Water Distribution Model Update and Calibration, Fallbrook Public Utility District – Project Engineer responsible for data collection, review, model calibration of InfoWater model for a distribution system consisting of about 6,800 plus valves, 8 tanks, an Ultraviolet Water Treatment Facility and 1 reservoir serving over 9900 customers. Work involved merging two hydraulic models, cleaning up network connectivity issues, updating boundary conditions, control settings per SCADA, demands and steady-state calibration of newly merged model for the District.
Water, Wastewater, and Recycled Water Master Plan, City of Hesperia – Project Engineer. Responsible for preparing a water, wastewater, and recycled master plan update for the City that included the development of a water, sewer, and recycled system hydraulic model through GIS integration, system demand projections to the year 2040, and a Capital Improvement Program (CIP).
Water Source Capacity Feasibility Study, Sheep Creek Water Company – Project Engineer. Performed water supply and demand analysis by reviewing ten years of customer billing and well production records within a short turnaround time. The existing 2018 water supply was calculated along with the system’s future demands based on service area, population growth forecasts, and planning documents. Furthermore, the influence of the previous drought on the water system’s demands by looking at pre-drought and post-drought water data beginning late 2011 to 2018 were also evaluated.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
As-Needed Water Distribution Modeling Services, City of Oceanside – Project Engineer for various tasks related to system operations changes, design support, fire flow* validation, and new development related impact studies. *Fire flow module was used to identify critical nodes and to validate field tests.
As-Needed Water Modeling Services, Olivenhain Municipal Water District – Project Engineer for various tasks related to system operations changes, design support, fire flow* validation, and new development related impact studies. *Fire flow module was used to identify critical nodes and to validate field tests.
Water Hydraulic Analysis for Miramar Clearwell Improvement, Simon Wong Engineering – Project Engineer. Responsible for modeling of the proposed pipe network and performed hydraulic analysis for design support.
El Monte GIS Update, City of El Monte – Project Engineer in charge of coordinating sewer main updates between DCSE (GIS sub-consultant) and City of El Monte staff to update the City's geodatabase. Upon QA/QC of GIS updates in ArcGIS environment, attribute information will be imported into the City's wastewater hydraulic model to update sewer Capital Improvement projects.
Water Source Capacity Evaluation, San Dieguito Water District – Staff Engineer. Responsible for hydraulic model analysis of the water system by pressure zone and the source reservoir under different flow conditions, and evaluating the system’s source capacity, storage capacity, and emergency connections.
Water System Impact Study for Saddleback and JBJ Ranch, Elsinore Valley Municipal Water District – Staff Engineer. Responsible for digitizing the proposed new facilities to the hydraulic model and validating the sizes of the proposed facilities with hydraulic model analysis, evaluating the water system for potential impacts due to the project demands, and evaluating the storage capacity of the reservoirs that serve the project site using extended period simulation.
Water Supply Analysis for Ranch Hills, Olivenhain Municipal Water District – Staff Engineer. Responsible for updating the water demand projection for the proposed project, digitizing proposed facilities into the hydraulic model based on the previous Water Supply Analysis (WSA), performing a hydraulic analysis to re-evaluate the proposed facilities recommended in the previous WSA under different flow conditions, and confirming the sizes of the proposed facilities.
Hydraulic Model Analysis for Potable Water Storage, Olivenhain Municipal Water District – Staff Engineer. Responsible for analyzing the potable water storage reservoirs by storage zone using InfoWater, evaluating the storage capacity of the reservoirs for existing conditions and improvements under different flow conditions to determine the impacts on the overall storage requirements for the District.
RESUME – HUANG, continued
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
PROFESSIONAL REGISTRATIONRegistered Professional Engineer California No. C59312
EDUCATIONState University of New York at BuffaloB.S. Civil Engineering, 1990
AFFILIATIONSAmerican Society of Civil Engineers
American Water Works Association
American Consulting Engineers Council – California (Water Resources Committee)
ROBERT S. WEBER, PE
PRINCIPAL-IN-CHARGE
QUALIFICATIONSMr. Weber has 29 years of civil engineering and project management experience on a variety of municipal and public works water, wastewater, and recycled water projects. Specific project experience includes conveyance pipelines; reservoirs and tanks, water pump stations, and sewer lift stations. He has also successfully managed several as-needed services contracts for municipalities and water/wastewater utilities. Mr. Weber is thoroughly familiar with design standards, techniques and analytical methods, bid specifications, and cost estimating. His experience extends beyond civil engineering to include securing required project permits, fostering cooperative interagency approvals, and gaining community project acceptance.
Mr. Weber's project success based is on his ability to understand the client's needs and objectives and translate them into actions during execution of the project. He prides himself in involving the client in the project, and ensuring the technical staff understands the critical issues of the project. His engineering decisions and designs are based on careful considerations of project needs and specific site characteristics. His dedication to quality effectively manages project risks and controls construction and operational costs.
PROJECT EXPERIENCEWater Distribution System Hydraulic Analysis, City of Vernon – Assisted with the condition assessment of the City pump station facilities including assessment of condition and configuration and made recommendations for future improvements to bring stations up to current standards. Assisted with collection of data for development and calibration of a water system hydraulic model that was used to evaluate the feasibility of removing the City’s only storage reservoir from the water distribution system and system operation as a closed system.
Water Distribution Model Update/Build, Phelan Piñon Hills Community Service District – Principal-in-Charge. Project included for data collection, review, model build, calibration of water distribution system model having 6,900 services, 16 pressure zones, 35 storage reservoirs, 32 pressure reducing stations, 63 booster pumps, and 11 wells. InfoWater was used to import information via “GIS Gateway” to create an all-pipes model. Simultaneous work with the District involved overseeing various design support alternatives using the older model after minor updates.
Feasibility Report for Sheep Creek Water Company Addressing Water Source Capacity Issues, Sheep Creek Water Company – Principal-in-Charge. IEC was commissioned to find alternative water
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
sources, which included evaluating the opportunity to consolidate with a neighboring water purveyor. The study included a water supply and demand analysis considering pre-drought and post-drought system characteristics and a cost evaluation of the potential solutions. IEC interviewed the water company’s staff to develop maps and understand the water system. Two alternatives were developed in close coordination with SCWC and DDW. One alternative included maintaining SCWC as a private water purveyor by drilling and operating additional water supply wells, and the second alternative included interconnecting and consolidating the water system with a neighboring water purveyor. The evaluation included technical feasibility and the financial impact to SCWC. IEC developed probable construction cost estimates, long-term operation and maintenance cost, and project implementation schedules for both alternatives for comparison purposes. IEC proactively coordinated with DDW, the Mojave Water Agency, the Phelan Pinon Hills Community Services District (PPHCSD) to execute the development of the report.
RESUME – WEBER, continued
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
PROFESSIONAL REGISTRATIONRegistered Professional Engineer California No. M18710
EDUCATIONCalifornia Polytechnic State University, San Luis Obispo B.S. Mechanical Engineering, 1975
CERTIFICATIONCertified Construction Documents Technologist (CDT)
AFFILIATIONSAmerican Water Works Association
California Water Pollution Control Association
Water Environment Federation
RICHARD H. KENNEDY, PE
TECHNICAL REVIEW & QA/QC
QUALIFICATIONSIn Mr. Kennedy’s 44 year career, he has personally managed the design of more than 10 pump station projects ranging in size from very small to over 400 mgd, with a variety of types of pumps and drive configurations. He prides himself on working closely with his clients, and ensuring the design team understands the critical issues of the project. He is dedicated to delivering detailed and quality bid packages. He effectively manages project budgets, schedules and risks, and continually finds ways to minimizing construction and operational costs.
PROJECT EXPERIENCESanta Margarita Conjunctive Use Project Facilities, Fallbrook Public Utilities District (FPUD) – Project Manager for the design of treatment facilities associated with an agreement between FPUD and the federal government that settled a century long dispute over water rights of the Santa Margarita River. The agreement included Camp Pendleton providing approximately 8 mgd of ground water to FPUD, actual flowrates being dependent on the month of the year and rainfall of the previous year, that was high in iron, manganese, and TDS. The treatment train included 8 mgd of iron and manganese utilizing greensand media within six 12’ diameter and 30‘ long pressure vessels. A side stream treated with RO membranes was remixed to create a product water to match the water quality of FPUD’s imported water. The product water was pumped directly in the distribution systems. Distribution system improvements included two miles of 24-inch CML&C steel pipe, a remote 8 mgd pump station and 6 MG steel water storage tank. Project services included: 1.) distribution system modeling, 2. ) establishment of water quality goals, 3.) evaluation of potential process treatment trains and configurations, 4.) preliminary design, 5.) final design, 6.) design service during construction phases, 7.) public outreach, and 8.) permitting assistance.
Leucadia Pump Station, Leucadia Wastewater District – Project Manager for the condition assessment, preliminary and final design for a 4.0 MGD wastewater lift station for the Leucadia Wastewater District. The Leucadia Pump Station is the District’s largest pump station with four 200-horsepower (hp) variable speed driven (VFD) pumps currently in place. This rehabilitation project will include the replacement of the four large pumps with three slightly smaller 150 horsepower pumps and two 25-hp jockey pumps to accommodate the wide range of flows to the pump station. The project will include the reuse of two relatively new 200 hp VFDs for two of the new 150 hp pumps, all new ductile iron piping, valve and appurtanences. The new pumps will be dry pit submersible type. The T-locked wet well will be repaired, and odor control equipment and other minor equipment replaced.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
PROFESSIONAL REGISTRATIONRegistered Professional Engineer California No. C69189
EDUCATIONSan Diego State University B.S. Civil Engineering, 2002
Mesa College A.S. Landscape Architecture Technician, 2012
AFFILIATIONSAmerican Society of Civil Engineers
Chi Epsilon, Civil Engineering Honor Society
PATRICK R. MULVEY, PE
CONDITION ASSESSMENT TASK LEAD
QUALIFICATIONSMr. Mulvey has 17 years of civil engineering design experience with a range of projects including, but not limited to pump stations, pipelines, and reservoirs. Project challenges have included pumping station replacements and upgrades, complicated horizontal and vertical pipeline alignment design, through congested utility corridors, site planning for replacement facilities, development of plans, specifications, and cost estimates, and various engineering calculations.
PROJECT EXPERIENCEWater Supply Backup Well Facility at City Corporation Yard, City of Menlo Park – Senior Designer for 200 HP deep well submersible pump and piping connections, a 5,000 gallon hyrdopnuematic tank, on-site disinfection facilities, 350kW Emergency Generator, connection to City’s potable water distribution system, connection to storm drain, landscaping improvements, and associated electrical and controls for the well head pump station and integration to the Corporation Yard’s electrical power system.
Emergency Water Supply Project, City of Menlo Park – Project Engineer for project to construct wells providing emergency backup potable and firefighting supply for eastern portion of City of Menlo Park. At present, 100% of potable water supply for eastern Menlo Park is provided to the Menlo Park Municipal Water District via the San Francisco Public Utilities Commission’s Hetch Hetchy Aqueducts Nos. 1 and 2, which cross several active faults en route to the Bay Area. Co-developed and implemented innovative site and ranking process that combines engineering, hydrologic, and community “livability” criteria along with engineering and hydrologic factors. Principal author of several technical memoranda describing the site ranking process and presenting recommendations for emergency well siting.
La Jolla View Reservoir and Pipeline Replacement Project, City of San Diego – Project Engineer for PDR and PS&E for 3.1 MG reservoir, 3,000 ft of 30” welded steel pipe, and demolition of two outdated reservoirs. Reservoir is comprised of pre-stressed concrete tank that is fully buried with limited surface features. Project includes extensive habitat restoration and public outreach support due to the tank location in a scenic, hilltop park in coastal La Jolla area.
Tenaja Pump Station, Rancho California Water District – Design Engineer for the design of a 6,300 gallon per minute water pump station to pump from the District’s 2260 pressure zone to the 2550 pressure zone. The pump station will include four (4) vertical turbine
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
pumps, control valves, flow meter, bypass/pressure reducing valve, chloramination feed and control system that includes an on-site hypochlorite generator, standby power system, surge control system, and site piping to connect to the District’s existing system. The new pump station will provide a redundant source of supply to the 2550 zone and enable this zone’s other pump station to be rehabilitated in order to provide a safe and reliable water supply for the area.
Gano Reservoir Alternatives Analysis, Olivenhain Municipal Water District – Design Engineer for an alternatives analysis to examine options for 6.5 MG of new potable water storage adjacent to the future Black Mountain Ranch community in San Diego. Developed and compared alternatives for twin steel and concrete tanks and partially buried single concrete tank.
Graham Reservoir and Athletic Field Project, City of Mountain View – Design Engineer for an 8 MG buried concrete reservoir, pump station and athletic fields on the site of Graham Middle School. Other project elements include over 2,600 lf of new water pipeline along City and Caltrans streets, civil site improvements, utility relocations, and permitting requirements from the Division of State Architect (DSA), Fire Department, and Caltrans District 4. The major project issues include community involvement, traffic issues, conflicts with existing utilities, and coordination between the City, Mountain View Whisman School District, Division of State Architect, and the Middle School.
RESUME – MULVEY, continued
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
PROFESSIONAL REGISTRATIONEngineer-in-Training No. 159533
EDUCATIONCalifornia State University, Long BeachB.S. Mechanical Engineering, 2015
CHRISTIAN MINERMAN, EIT
ENGINEER III
QualificationsMr. Minerman's experience includes 4PRO/E , MATLAB, NX U-G, Solidworks, Abaqus, Microsoft Office, Autocad, and Primavera.
Project ExperienceSanta Margarita Conjunctive Use Project Facilities, Fallbrook Public Utilities District (FPUD) – Engineer for the design of treatment facilities associated with an agreement between FPUD and the federal government that settled a century long dispute over water rights of the Santa Margarita River. The agreement included Camp Pendleton providing approximately 8 mgd of ground water to FPUD, actual flowrates being dependent on the month of the year and rainfall of the previous year, that was high in iron, manganese, and TDS. The treatment train included 8 mgd of iron and manganese utilizing greensand media within six 12’ diameter and 30‘ long pressure vessels. A side stream treated with RO membranes was remixed to create a product water to match the water quality of FPUD’s imported water. The product water was pumped directly in the distribution systems. Distribution system improvements included two miles of 24-inch CML&C steel pipe, a remote 8 mgd pump station and 6 MG steel water storage tank. Project services included: 1.) distribution system modeling, 2. ) establishment of water quality goals, 3.) evaluation of potential process treatment trains and configurations, 4.) preliminary design, 5.) final design, 6.) design service during construction phases, 7.) public outreach, and 8.) permitting assistance.
Prior ExperienceStanek Constructors, Carlsbad – Project Engineer • Reviewed, approved, and submitted technical information with respect to sewage treatment systems including: electrical, mechanical, civil, and architectural information. • Applied real world hardware dimensions to engineer supplied designs to accurately dimension pipe and building layouts of sewage and chemical systems in Autocad. • Scheduled tasks for projects up to a year in length with Primavera in an order to maximize productivity.
Boeing BR&T Lab, CSULB Long Beach – Material Process and Physics Engineering Intern • Assisted in the qualification and optimization of the orbital drilling process and the tooling associated with the fuselage-wing connection of the 777X commercial jet. • Maintained long term design projects and short-term machine and shop maintenance duties based on degrees of importance.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
EDUCATIONSan Jose State UniversityB.S. Civil Engineering, 2020 (expected)
CHRISTIAN RAMIREZ
STAFF ENGINEER
QUALIFICATIONSMr. Ramirez's is experienced in AutoCAD, Surveying, Transportation Engineering, Probabilistic Models for Civil Engineering Decisions, Engineering Economics, Public Speaking, Geotechnical Engineering, Structural Analysis, Environmental Engineering, Hydraulic & Hydrology Engineering, and Concrete Structural Design.
PROJECT EXPERIENCESanta Clara Valley Water District – Reliability Improvement Project (Budget - $300+ million)• Tracked deficiencies, RFIs, submittals, and fire department inspections/packages for compliance with contract• Created 3D model of Rinconada Water Treatment Plant using AutoCAD• Audited contractors and construction manager on design changes, and redlines• Developed and maintained various databases and computer files and used specialized engineering software• Inspection of contractor field activities
Residuals Remediation Project (Budget - $1+ million)• Verified design drawings and specifications• Provided technical support in projects planning and design phase• Prepared Engineering Specifications, Drawings, Sketches, and other supporting documentation• Prepared technical reports and documentation regarding engineering-related issues
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
Insert Theme Statement
RELEVANT EXPERIENCE
EDUCATION
OFFICE LOCATION
YEAR OF EXPERIENCE
PROFESSIONAL LICENSE
SENIOR TECHNICAL ADVISOR QA/QC REVIEWER
Industry: 27 years
HDR: 1 yearLincoln, NE
Professional Engineer
NE, CA, OR; Certified GIS
Professional
BS, Chemical Engineering,
University of Pittsburgh,
1992
City of Missoula, Water System Master Plan, Missoula, MT.
Hydraulic Modeling.
Scott is serving as the hydraulic modeler for the development
of a Water Facilities Master Plan that includes an evaluation of the existing facilities and infrastructure to identify capacity
and operations related needs. Using an InfoWater water distribution system model, identifying system deficiencies,
and assessing the reliability of the system. HDR is preparing
a pipeline renewal plan and developing recommendations for
improvement projects including development of a CIP.
Cheyenne Board of Public Utilities, North Transmission and
Storage Study, Cheyenne, WY. Hydraulic Modeling.
Cheyenne BOPU was concerned the existing system could
not meet future demands and pressure requirements. The goal was to improve the capacity of the water distribution
system to meet future water demands, provide redundancy,
and simplify the operation of the system. This study
developed technical and economical solutions to resolve
immediate or near-term issues and a long-term plan to support new development and ease operational challenges.
City of Mountain View, Water System and Sewer Master
Plan, Mountain View, CA. Project Manager.
Scott prepared a Water and Sewer System Master Plan. The
major elements included design criteria, water demand flow
projections, development of water system hydraulic model
using InfoWater, water storage requirements, water supply
alternatives, pump station evaluation, capital improvements program, and connection fees. Scott also assisted with the
preparation of their Urban Water Management Plan.
Scott has a civil engineering background with
an emphasis on water hydraulic modeling and
master planning. He is knowledgeable in hydraulic
modeling using InfoWater, WaterGEMS, InfoSWMM,
SewerGEMS, H2ONET, H2OMap Water, H2OMAP
Sewer, INFOSewer, HYDRA, and XP-SWMM. He has
extensive experience with Geographic Information
Systems (GIS) using ArcGIS (ArcINFO) and Autodesk
Map. He is also proficient in the development of
Urban Water Management Plans (UWMPs) for
the state of California which support the suppliers’
long-term resource planning to ensure that adequate
water supplies are available to meet existing and
future water needs.
Scott Humphrey, PE, GISP
Metropolitan Utilities District, Water Distribution
Hydraulic Model, Omaha, NE. Hydraulic Modeler.
HDR is assisting MUD with the development of an
InfoWater hydraulic model using MUD’s existing water
system GIS database, which includes a review of MUD’s
GIS for water model integration, recommended schema
changes to support model integration, and network review for model network connectivity. HDR identified GIS errors
for MUD to reconcile in their GIS and developed a GIS gateway for GIS facility import. This project includes
steady state and extended period simulation (EPS) calibration and hydraulic model training for MUD staff
to operate and maintain the hydraulic model and the GIS
database. The final phase of this project is to perform a water main criticality assessment to assess the hydraulic
criticality of individual modeled pipes using various level of service measures.
City of Vernon, Water Distribution System Hydraulic
Analysis, Vernon, CA. Project Manager.
Responsible for the development and calibration of a
water system hydraulic model that was used to evaluate
the feasibility of removing the City’s only storage reservoir from the water distribution system. The results
of the hydraulic analysis were used to determine the improvements necessary for the City to operate as a
closed system. The water system model was developed by integrating the City’s existing GIS water system data
into H2OMap Water hydraulic modeling software.
hdrinc.com
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
Eric Scherch, PE
Project Manager
EDUCATION
BE, Civil Engineering, Duke
University
REGISTRATIONS
Registered Civil Engineer,
California #74238
CERTIFICATIONS
NASSCO PACP and MACP
Certified
PRESENTATIONS
Criticality Evaluation in Decision Making – Case
studies in using consequence of A Pipe
Failure to Drive Decision Making; Padre Dam
Municipal Water District; AWWA ACE19
Pipeline Condition Assessment Data Without
the Excavation and Cost; Rainbow Municipal Water
District; AWWA ACE19
Asset Management Case Studies with InfoAsset
Planner (InfoMaster); City of Carlsbad and City of Vista;
Innovyze User Group Workshop 2019;
Leveraging Asset Management Data in Master
Planning for Comprehensive Sewer Management Plans;
City of Vista; WEFTEC 2017; CWEA AC2017, CWEA SARBS May 2019;
Eric Scherch has more than 14 years of experience including developing, planning, and implementing asset management programs throughout the U.S. Eric focuses
on risk analysis, operations and maintenance, condition assessment, aging infrastructure renewal forecasting, renewal decision making, program alternative
evaluation, information systems development, regulatory reporting, staffing analyses, and work planning. Eric has served as a project manager or technical lead for clients such as Orange County Sanitation District, City of Vista, City of San Diego,
West Basin Municipal Water District, San Antonio Water Systems, City and County of Honolulu, Seattle Public Utilities, Winston-Salem, and Eugene Water & Electric
Board.
RELEVANT EXPERIENCE
City of San Diego, Recycled Water Master Plan. Task lead for pipeline data evaluation, risk model development, and condition assessment. Tasks include GIS based risk model development including likelihood and consequence of failure using readily available City data. Pipeline condition assessment alternatives were
evaluated and the selected alternative was performed including a soil corrosivity study for a critical pipeline. Workshops were conducted with City staff to develop the risk model and review pipeline condition assessment recommendations. City of Vista, Pump Station Self-Operation Feasibility Study. Project Manager for study to evaluate City of Vista self-operation of pump stations. Study included pump station assessment, SCADA evaluation, CMMS evaluation, and operations and maintenance evaluation. Alternatives were evaluated comparing different operation scenarios. City of Carlsbad, 2018 Sewer, Water and Recycled Water Master Plan Update, Carlsbad, CA. Engineering planning services include Asset Management Master Plan with InfoMaster software implementation and risk model and decision logic development to support condition assessment and renewal planning for the master plan CIP updates. The Asset Management Master Plan includes asset inventory, condition assessment and renewal forecasting. Workshops were conducted throughout the project for staff input, buy-in, and ownership of the asset management program.
2016 Comprehensive Sewer Management Plan, City of Vista, CA. Asset
Management Support for gravity sewers and manholes. Responsible for the development of the risk model, asset management planning and renewal forecasting including workshops with operations, engineering and GIS staff. The program
includes identifying likelihood and consequence of failure for asset risk, asset replacement costs, asset renewal prioritization, evaluation of levels of service and
associated levels of investment, asset renewal forecasting scenarios and identification of asset management software for risk and renewal
forecasting. Includes development condition assessment program recommendations and development of a staff owned program. Eric also led support for SOP updates, SSMP Audits, SSMP updates, CCTV software implementation and
InfoMaster software implementation.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
ERIC SCHERCH
As-Needed Consultant Services for Wastewater Facility Condition Assessment 2013-2016, San Diego, CA. Multiple task orders including Perceived Exfiltration Support Services, SSMP Audit, SSMP update and operations and maintenance assessment. Reviewed and evaluated methods to identify infiltration and exfiltration from the City’s wastewater collection system and reviewed regulatory guidance and other expert opinions about infiltration and exfiltration in addition to a peer review of a variety of documents. SSMP audit conducted per California WDR requirements and work includes a detailed operations and maintenance assessment and update to the SSMP.
Condition Assessment Program Support Quick Start Task, Winston-Salem,
NC. Eric was the technical Lead for the Condition Assessment Program Support quick start task for the Collection System Improvement Program Manager Services
for City/County Utilities Commission in Winston-Salem, NC. Eric lead workshops to
determine Near-Term condition assessment work based on risk and worked with staff to determine goals, technologies, data collection needs, and schedules the first
two years of the Program. The approach included a statistical sampling methodology for assessment that included determining appropriate sample sizes for each asset class, field data collection, QA/QC, rehabilitation and replacement
forecast analysis, and an implementation plan.
Clark County Water Reclamation District, 5-Year Plan for Asset Management Service, Las Vegas, NV. Supported development of Asset Management Policy and Framework and the Asset Management Program Implementation Roadmap for
approximately 2,000 miles of gravity sewer system. Services included working collaboratively with stakeholders to develop a 5-year roadmap. Example initiatives include adding process and instrumentation diagrams to the CMMS to establish a
direct link to SCADA, semi-automated work order generation for condition assessment, develop replacement planning model.
City & County of Honolulu Dept. of Environmental Svc., Wastewater Program Management, Honolulu, HI. Provided technical support for wastewater program management for the City and County of Honolulu's $6 billion court-ordered compliance program, which required Honolulu to implement asset management strategies to eliminate sanitary sewer overflows and upgrade wastewater facilities to full secondary treatment standards. Performed gap analysis and developed implementation plan through extensive workshops with utility staff. Developed condition assessment strategies and optimized renewal decision making using an automated business decision logic which resulted in savings of approximately $600M dollars over existing practices.
Sanitary Sewer Overflow (SSO) Reduction Program Support, San Antonio Water System, TX. Program Data Manager for $1.1 billion SSO reduction program for approximately 5,400 miles of sewer system, including implementation of asset management guidelines and requirements for sewer collection system maintenance and renewal. Supported implementation and development of program policies, guidelines, and requirements for collection system operation and maintenance, component and equipment inventory, condition assessment and renewal, capacity assessment and renewal, private and agency owned laterals, SSO response and reporting, standard operating procedures. Implementation included gap analysis and implementation plan including staffing plan, updates to information systems such as the CCTV, Capital Project Delivery, and work order management systems.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
DOUGLAS R. DOVE
Principal Consultant
Douglas R. Dove is President of Bartle Wells Associates and directs the operation of the firm while
maintaining a principal consultant’s role. With over 28 years of consulting experience, he specializes in
utility rate analysis, strategic financial planning and project financing. Mr. Dove has developed utility rate
structures and financing plans for a wide variety of public infrastructure programs. He has managed the
procurement of over $1 billion in municipal debt and over $300 million in state and federal grants and
low-interest loans. Mr. Dove frequently shares his expertise and has given presentations at conferences
including the Association of California Water Agencies (ACWA), the American Water Works Association
(AWWA), the California Association of Sanitation Agencies (CASA), the California Municipal Rates Group
(CMRG), the California Special District’s Association (CSDA), the California Municipal Treasurers
Association (CMTA), the California Water Environment Association (CWEA) and Water Reuse. By special
request in July 2015, Mr. Dove made a presentation to the California Water Resources Control Board
regarding water conservation pricing. Mr. Dove is also a published author of a water rate paper in the
Journal of the American Water Works Association (Implementing Consumption-Based Fixed Rates in Davis,
Calif.). Mr. Dove’s expertise also includes assisting agencies in securing state and federal grants and loans
and in issuing certificates of participation (COPs), revenue bonds, general obligation bonds, assessment
district bonds, Marks-Roos revenue bonds, CFD (Mello-Roos) bonds, private placement loans and other
types of debt. Mr. Dove recently finished his term on the board of directors of the National Association of
Municipal Advisors (NAMA).
Education
M.S., Civil Engineering - University of California, Berkeley
B.S., Civil Engineering – Drexel University, Philadelphia, PA
Representative Projects
City of Paramount: Comprehensive Water Rate Study
City of Davis: Comprehensive water rate study and surface water project financing plan developed
with a 15-member Water Advisory Committee. Completed subsequent water rate updates and a
water capacity fee study for the City as well.
City of Modesto: Developed water and wastewater cost of service rate and capacity fee studies.
City of Santa Barbara: Comprehensive water rate and capacity fee study.
City of American Canyon: Comprehensive, multi-year water and wastewater rate study.
City of Patterson: Water and wastewater rate studies and five-year financing plans.
City of San Juan Bautista: Water and Wastewater rate and capacity fee studies, DIF study, Revenue
bonds for water and wastewater projects, continuing disclosure services.
City of Placerville: Water and wastewater rate and capacity fee studies
Grizzly Flats CSD: Comprehensive water rate study
Del Paso Manor Water District: Comprehensive water financial plan and rate study.
Browns Valley ID: Water rate study
Rio Linda/ Elverta Community Water District: Comprehensive water financial plan, connection fee
and rate study.
Madera County, CA: Rate studies for twenty-three of the county’s water and sewer special service
districts
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
City of Imperial, CA: Water and wastewater financial plans and rate studies.
East Bay Municipal Utility District: Comprehensive water rate study and AB 1600 capacity fee review,
Wastewater cost-of-service review and capacity fee review, various other financial studies
Napa-Berryessa Resort Improvement District: Developed financing plan for water and wastewater
public-private partnership (P3). Prepared assessment engineers report. Formed an assessment
district and secured $11.1 million in federal funding from US Department of Agriculture.
City of Monterey: Developed financing plan and rate study for $20 million wastewater pipeline
rehabilitation project.
San Miguel Community Services District, CA: Water and wastewater financial plans and rate studies.
City of Santa Clara: Wastewater rate and capacity fee study.
City of Gilroy: Water and wastewater rate studies.
West Valley Sanitation District (Campbell, CA): Wastewater rate study, financing plan and bond
issuance.
City of Ontario/Ontario Redevelopment Agency: financial advisor on $134.3 million in development
refunding and new money issues (2), which included financing for the Ontario Convention Center.
City of Calistoga: Long range utility financial plan, water and wastewater rates, secured financing for
WW treatment plant upgrade ($6 million SRF loan, $3 million Small Community Grant, $3.5 million
revenue bonds).
El Dorado Irrigation District: Water and wastewater rate studies.
Lake Arrowhead Community Services District: Financial master plan, $28 million revenue bond
refinancing and water and wastewater rate studies.
California Statewide Communities Development Authority: Financial advisor for statewide pooled
revenue bond program (over $250 million issued for over 32 borrowers).
South Bay Water Recycling Program, Phases 1 & 2: Financial plan and rate study for $200+ million
regional (San Jose area) wastewater recycling program.
City of Tulare: Financial advisor to the city, sale of $63 million in bonds (3 issues), water and
wastewater rate studies.
Professional Memberships
National Association of Municipal Advisors (former Board Member)
League of California Cities
American Water Works Association
Association of California Water Agencies
California Water Environment Association
California Association of Sanitation Agencies
California Special Districts Association
Water Reuse Association
Certifications
Certified Independent Professional Municipal Advisor (CIPMA), Registered Professional Engineer (PE) in
California (PE# 45642) and MSRB -Registered Municipal Advisor – Series 50
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
ABIGAIL M. SEAMAN
Project Consultant
Abigail Seaman is a project consultant with Bartle Wells Associates. She works closely with public
agencies, engineers, legal counsel, and other consultants to develop water and sewer rates and
assessments, and long-term financial plans for utility enterprises. Abigail helps agencies evaluate financing alternatives for public works projects, coordinates state and federal grant and loan
applications, and evaluates bond refinancing opportunities.
Education
B.A., Economics – University of California, Davis
Certifications
MSRB-Registered Municipal Advisor (Series 50)
Representative Projects
City of Paramount: Comprehensive water rate study
City of Pacifica: Comprehensive wastewater rate study
Marina Coast Water District: Water and wastewater capacity fee studies
City of Seaside: Comprehensive water and wastewater rate and capacity fee study
City of Davis: Water rate study update developed with Utility Rate Advisory Committee.
Stormwater advisory services for South Davis Channel.
City of Arcata: Water and Wastewater Rate and Capacity Fee Study
Bodega Bay Public Utility District: Water and Wastewater Rate and Capacity Fee Study
Peninsula Community Services District: Fee study and assessment engineer’s report for water,
wastewater, fire, parks & recreation, and streets & lighting
City of American Canyon: Comprehensive, multi-year water and wastewater rate study.
Yolo County: Assessment Engineer’s Report presenting costs per resident for water system
consolidation project between North Davis Meadows CSA and City of Davis
City of Calistoga: Long range utility financial plan, water and wastewater rate studies
Sonoma County Water Agency: Wastewater rate study to prepare for the annexation of a
district into the City of Santa Rosa’s wastewater system.
California Rural Water Association: On-call consultant for water and wastewater rate studies
City of Alameda: City-wide capital improvement budget and revenue projections; analysis of
historical revenue and expense trends
Town of Yountville: Water and wastewater rate study, rate structure re-organization
City of Solvang: Water and wastewater rate studies
Mariposa County: Water and wastewater rate study for four districts within the County
Eastern Sierra Community Services District: Wastewater capacity fee study
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
THOMAS E. HARDER
Principal Hydrogeologist
EDUCATION
B.S., Geology. California State
Polytechnic University -
Pomona, 1990
M.S., Geology with Honors.
Emphasis in Hydrogeology,
California State University – Los
Angeles, 1995
PROFESSIONAL REGISTRATIONS
California Professional
Geologist (No. 6512)
Certified California
Hydrogeologist (No. 588)
PROFESSIONAL
AFFILIATIONS
National Ground Water
Association
Groundwater Resource
Association of California
Watereuse Association
During his 30 years of professional experience,
Mr. Harder has provided technical direction and
management for some of the largest water resource
projects in southern California, including the Chino
Desalter Well Field Design and Construction, the Kern
Water Bank, and the Mojave Water Agency’s Regional
Recharge and Recovery Project. His expertise spans a
wide range of hydrogeological disciplines, including
regional groundwater basin analysis, perennial yield (i.e.
safe yield), artificial recharge, groundwater management,
groundwater models, contaminant hydrogeology, and
water wells.
PROFESSIONAL EXPERIENCE
2008 to Present: Principal Hydrogeologist, Thomas
Harder & Co.; Anaheim, California
1998 to 2008: Senior Geohydrologist, Geoscience
Support Services, Inc.; Claremont, California
1997 to 1998: Principal Hydrogeologist, Geosciences
Department Manager, Parsons Engineering Science;
Pasadena, California
1989 to 1997: Senior Geologist, Harding Lawson
Associates; Irvine, California
TECHNICAL COMMITTEE PARTICIPATION
2016 - Present: Metropolitan Water District of Southern
California Regional Recycled Water Recharge Scientific
Advisory Panel
2011 to 2016: Kern Fan Monitoring Committee –
Groundwater Model Technical Advisory Subcommittee
2010 to 2013: Chino Basin Recharge Master Plan
Steering Committee
2009 to 2012: Chino Basin Watermaster Appropriative
Pool and Advisory Committee
2003 to Present: Big Bear Lake Department of Water
Groundwater Management Technical Review Team
2002: Chino Basin Subsidence Technical Committee
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
THOMAS E. HARDER
Principal Hydrogeologist
2
PROJECT EXPERIENCE – WELLS AND WELL FIELD DESIGN Construction and Testing of Municipal Production Wells – California, Arizona and Mexico
Client: Multiple Water Districts and Cities. 1998 to Present.
Provided technical direction and field oversight for the drilling, design and construction of more than 100 high capacity municipal water supply wells throughout Southern California. Included
development of technical specifications, field inspection of the drilling process including borehole logging, inspection of geophysical logging, aquifer zone testing, well construction, well development, pumping tests, water quality sampling, and flowmeter surveys. Provided technical direction for the design of wells including the evaluation of field borehole logs, cuttings samples, sieve analyses, geophysical logs and zone-specific water quality analyses. Prepared and coordinated the preparation of numerous well completion reports.
Well Rehabilitation Projects – Southern California
Client: Multiple Water Districts and Cities. 1998 to Present.
Provided technical direction and field oversight for the rehabilitation of high capacity municipal water supply wells throughout Southern California. Included development of technical specifications, bid support, initial testing including sidewall and CITM, field inspection of the rehabilitation process, and follow-up pumping tests and water quality testing. Rehabilitation processes have included brushing, bailing, swabbing, combination airlift/swab, and chemical rehabilitation. Wells have included:
• Chino Basin Desalter Authority (13 Wells)
• City of Big Bear Lake Department of Water (Mooncamp Well)
• City of Fullerton (Well 5)
• City of Murrieta (Adams/Juniper Well)
• City of Santa Barbara (5 Wells)
• Golden State Water Company (Yeager Well No. 3)
• Irvine Ranch Water District (Wells 5, 21, 22, 110, and Stockdale West Agricultural Well)
• Summit Partners, LLC (Elliott Well)
• Western Municipal Water District (5 Arlington Desalter Wells)
Chino Basin Environmental Water Storage/Exchange Project – Chino Basin, CA
Client: Inland Empire Utilities Agency. 2018 - Present.
Mr. Harder provided a preliminary analysis of various recharge and recovery alternatives associated with a regional recharge and recovery project. The project entails an advanced water treatment facility that would provide up to 15,000 acre-ft/yr of advanced treated recycled water which would be used to recharge the Chino Groundwater Basin using injection wells or recharge basins. This water would be stored solely for ecosystem benefits in the Sacramento-San Joaquin Delta. In-lieu of imported water deliveries, the stored water could be pumped out at a rate up to 50,000 acre-ft/yr and delivered to an imported water pipeline.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
THOMAS E. HARDER
Principal Hydrogeologist
3
Upper Valley de los Caballos Regional Pump Station Project: Hydrogeological Analysis of Options
to Optimize Recharge and Recovery – Temecula, CA
Client: Michael Baker International/ Rancho California Water District. 2017 - 2018.
Conducted a hydrogeological analysis of a recharge and recovery project consisting of 23 acres of
recharge basins, ten RCWD production wells, releases from Vail Lake, and imported water deliveries.
Tasks included development of detailed hydrogeologic cross sections, review of video surveys, water
quality analysis, and recommended well rehabilitation schedules.
Main Plant Well 7 Destruction and Well 7A Construction – Fullerton, CA
Client: City of Fullerton. 2018 - Ongoing.
Prepared a Preliminary Design Report for the replacement Main Plant Well 7. Report included
hydrogeological setting analysis, site plans, an interference evaluation, and casing cost-benefit
analysis. The report is the basis for the Technical Specifications which are currently being prepared.
As part of the well drilling process, TH&Co has developed a testing program that includes depth-
specific isolated aquifer zone testing to determine which aquifer(s) have detectable volatile organic
compounds (VOCs) and Per- and Polyfluoroalkyl Substances (PFAS/PFOA) concentrations to design
the well in such a way as to avoid them. TH&Co is working with both the City and Orange County
Water District to develop the sampling plan.
Regional Recycled Water Program Feasibility Study – Southern California
Client: Metropolitan Water District of Southern California. 2016 - Present.
Mr. Harder served on an advisory panel for Metropolitan Water District to provide input and guidance for the development of a regional recycled water program that would treat water from the Los Angeles County Sanitation District’s Joint Water Pollution Control Plant in Carson, California and deliver it to recharge facilities in the West Basin, Central Basin, Orange County Basin, and Main San Gabriel Basin. The proposed program would ultimately produce up to 150 million gallons per day of advanced treated water for recharge in the basins. Mr. Harder provided input primarily on the hydrogeological aspects of the project. City of Pomona Integrated Water Supply Plan
Client: RMC Water/City of Pomona. 2010. Provided an analysis of groundwater supply issues related to an overall water supply strategy for the City of Pomona. Included a detailed condition assessment of 43 wells and development of a rehabilitation/replacement plan and schedule, including life cycle costs.
Stockdale Integrated Banking Project – Bakersfield, CA
Client: Rosedale-Rio Bravo Water Storage District/Irvine Ranch Water District. 2012 to 2015.
Conducted an analysis of potential groundwater level impacts associated with a proposed recharge and recovery project in support of an Environmental Impact Report. The analysis was conducted using a calibrated numerical groundwater flow model developed by TH&Co.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
Ben Lewis
Senior Hydrogeologist
1
Mr. Lewis has more than nine years of professional experience with regional groundwater basin studies in
the Greater Southern California and San Joaquin Valley regions with focuses on hydrogeologic basin
assessments and groundwater management. Mr. Lewis has prepared numerous water balances, basin-
scale hydrogeologic cross sections, and inputs to groundwater flow models. Mr. Lewis also has
experience with land use evaluations, agricultural water demand analyses, analyses of aquifer properties,
and surface water delivery analyses. His field experience includes observation during pilot borehole
drilling, geophysical logging, isolated aquifer zone testing, well construction, well development, pumping
tests, and groundwater quality sampling. Mr. Lewis holds a Bachelor of Science in Geology and is a
California Professional Geologist and California Certified Hydrogeologist.
EDUCATION
B.S., Geology. California State University, Fullerton, 2010
PROFESSIONAL CERTIFICATION
California Professional Geologist No. 9347
California Certified Hydrogeologist No. 1047
PROFESSIONAL EXPERIENCE
August 2010 to Present: Senior Hydrogeologist, Thomas Harder & Co., Anaheim, California
PROFESSIONAL AFFILIATIONS
National Groundwater Association
South Coast Geological Society, 2018 President
PROJECT EXPERIENCE
Main Plant Well 7 Destruction and Well 7A Construction – Fullerton, CA
Client: City of Fullerton. 2018 - Ongoing.
Prepared a Preliminary Design Report for the replacement Main Plant Well 7. Report included
hydrogeological setting analysis, site plans, an interference evaluation, and casing cost-benefit
analysis. The report is the basis for the Technical Specifications which are currently being prepared.
As part of the well drilling process, TH&Co has developed a testing program that includes depth-
specific isolated aquifer zone testing to determine which aquifer(s) have detectable Per- and
Polyfluoroalkyl Substances (PFAS/PFOA) concentrations and design the well in such a way as to
avoid them. TH&Co is working with both the City and Orange County Water District to develop
the sampling plan.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
Ben Lewis
Senior Hydrogeologist
2
Kiowa Well No. 1 – Apple Valley, CA
Client: Golden State Water Company. 2018 – 2019.
Provided project management and coordination during drilling, well design, well construction, well
development and testing of one 18-inch diameter municipal supply well. The well was constructed
to a total depth of 590 ft below ground surface. Prepared the Preliminary Design Report and
Technical Specifications during the first phase of the work. Responsibilities during the drilling
phase included coordination, correspondence, troubleshooting, and scheduling with field personnel,
drilling contractor, and Golden State Water Company
Grand Avenue Well – Claremont, CA
Client: Three Valleys Municipal Water District. 2018.
Provided project management and coordination during drilling, well design, well construction, well
development and testing of one 18-inch diameter municipal supply well constructed to a total depth
of 580 ft below ground surface. Prepared the Preliminary Design Report and Technical
Specifications which included solving significant logistical issues due to the small site size and
other external requirements. Duties during drilling included coordination, correspondence, and
scheduling with field personnel, drilling contractor, and Three Valleys Municipal Water District.
Main Plant Well 5 Rehabilitation – Fullerton, CA
Client: City of Fullerton. 2017.
Preformed an initial well investigation, prepared a rehabilitation plan and technical specifications,
and oversaw mechanical rehabilitation and disinfection of the Main Plant Well 5. The project was
the first rehabilitation of the well since it was installed in 1959. The work was successful in
mitigating a bacteriological problem in a cost-effective manner.
Upper Valley de los Caballos Regional Pump Station Project: Hydrogeological Analysis of
Options to Optimize Recharge and Recovery – Temecula, CA
Client: Michael Baker International and Rancho California Water District. 2017 - 2018.
Conducted a hydrogeological analysis of a recharge and recovery project consisting of 23 acres of
recharge basins, multiple extraction wells, multiple monitoring wells, releases from Vail Lake, and
imported water deliveries. Tasks included development of detailed hydrogeologic cross sections
and preparation of recommended well sites and well rehabilitation schedules.
Numerical Model of the Tule Subbasin – Porterville, CA
Client: Tule MOU Group. 2017 - Present
Developing a numerical groundwater flow model of the Tule Subbasin and surrounding areas in
support of work for the Sustainable Groundwater Management Act. The five-layer, 1,500 square
mile model incorporates and expands on the previously-prepared water budget of the Tule
Subbasin. The model calibration period is from 1986 to 2017 with monthly stress periods.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
Ben Lewis
Senior Hydrogeologist
3
Evaluation of Potential Effects of the Proposed Seawater Desalination Project – Santa Ana, CA
Client: Irvine Ranch Water District. 2016 - Ongoing
Currently analyzing a proposed seawater desalination project on groundwater quality conditions of
the desalinated seawater is injected into a regional aquifer providing water to multiple water
agencies. The analysis consists of analytical and numerical modeling of historical and future
groundwater flow patterns, ambient groundwater quality, and multiple injection scenarios. The
model area is approximately 90 square miles and the analysis includes estimating travel times and
changes in concentrations of three constituents of concern relative to a baseline condition.
Hydrogeological Conceptual Model and Groundwater Budget of the Tule Subbasin –
Porterville, CA
Client: Tule MOU Group. 2016 - 2017
Conducted an analysis of underflow into and out of the subbasin over an 11-yr period using
analytical methods. Oversaw the development of three additional cross sections (total of 98 miles
in length), conceptual aquifer layers, aquifer properties, 14 groundwater contour maps, and the use
of analytical methods (i.e. flow nets) to determine underflow into and out of the subbasin. Also
provided additional analyses to refine the water budget of the Tule Subbasin prepared in 2015
including preparing six sub-water budgets based on the jurisdictional areas of the subbasin.
Provided recommendations for the development of a numerical model for SGMA compliance.
Drought Relief Project – Bakersfield, CA
Client: Rosedale-Rio Bravo Water District. 2015
Provided coordination and field inspection during drilling, construction and development of eight
20-inch diameter production wells. The wells were constructed at depths ranging between 650 to
940 ft below ground surface. The boreholes for each well were drilled using a reverse circulation
rotary drill rig. Field tasks included inspection of aquifer zone test and collection of water samples
for arsenic concentrations, inspection of well casing at Roscoe Moss, groundwater level monitoring
during pumping tests, and collection of water samples.
Reevaluation of the Beaumont Basin Safe Yield – Beaumont, CA
Client: Beaumont Basin Watermaster. 2013 – Ongoing.
Provided support to update United States Geological Survey numerical groundwater and surface
water models. Conduct an extensive historical land use evaluation, analysis of return flow factors,
and aquifer parameter distribution. Analyzed geologic and hydrogeologic data used in refining
model layers in the 47-square mile groundwater model. Conduct research on past records and
future projections of groundwater pumping and artificial recharge. Provide data compilation and
management for input files. Assist with surface water model calibration and analysis.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
JAMES S. PHILLIPS, PE
SENIOR DESIGN AND MANAGEMENT ENGINEER
JSP Automation 405 30th Street, Sacramento, CA 95816 Phone: 916-448-3776 Fax: 916-448-3778
BACKGROUND
As the Owner and Senior Design and Management Engineer, Mr. Phillips is directly involved in all
aspects of design and management for all projects. James Phillips has over 30 years of extensive
experience as an Electrical, Communications and SCADA Systems Engineer in the areas of
Information Technology, Communications, Electrical, Instrumentation and Control Systems for the
Water and Wastewater Industry. His duties include top-level Design Engineering and Project
Management Services for all projects. Mr. Phillips experience and training uniquely qualifies him to
provide a diverse set of engineering services.
EXPERIENCE
JSP Communication & Engineering INC., DBA JSP Automation - President, 2001 - Present
As the President and Senior Design and Management Engineer, Mr. Phillips is directly involved in all
aspects of design and management for all projects. Mr. Phillips has been involved with the planning,
design and technical management services for numerous water distribution systems similar to the one
listed in the RFP. Some relevant projects include:
Projects:
City of Vernon, Master Plan
Placer County Water Agency SCADA System Master Plan Phase 1
Placer County Water Agency SCADA System Communications System Master Plan Phase 2
City of Mountain View – Water, Wastewater and Landfill SCADA Master Plan
Santa Margarita Water District – Water Distribution System Communications Master Plan
Tesco Controls INC. - Director of Engineering 1987-2001
Mr. Phillips began his career as a SCADA systems engineer for Tesco controls and advanced in
position from engineer to senior design engineer, SCADA systems engineering manager and finally
the Director of Engineering.
Mr. Phillips acted as the engineering manager in charge of Engineering, PLC Programming, , SCADA
Applications and Field Engineering Departments consisting of a staff of 40 Engineers and
Programmers responsible for the design, development and commissioning of electrical,
instrumentation and control systems for the water and wastewater industry. During his employment at
Tesco Controls, Inc. Mr. Phillips was involved in the planning, design, implementation, and
management and commissioning of over 200 pump station projects ranging in size and complexity.
These projects have included sewer and stormwater lift stations, booster pump stations, raw water
pump stations and pump systems related to environmental wastewater and water treatment plant
facilities.
Attachment B – Resumes
City of Vernon
Water System Operations Analysis and Master Plan
WORKING RELATIONSHIP
JSP has an established working relationship with Infrastructure Engineering Corporation on a variety of projects related to water system storage and distribution.
SKILLS
SCADA Systems Engineering:
Mr. Phillips duties include the design, development and management of integration for large-scale Supervisory Control and Data Acquisition (SCADA) and plant automation projects. Services include the design of all hardware systems (Computer Systems, Telecommunications, Information Networks, PLC’s and Instrumentation), development of software control strategies, custom software development specifications and system user interface requirements.
Electrical Engineering:
Mr. Phillips has experience providing engineering services to design, develop and integrate power distribution systems, motor control centers, emergency power systems and Variable Frequency Drive pump system applications.
Controls Engineer:
Mr. Phillips began his career as an instrumentation and control engineer responsible for the design and application of instrumentation, PLC control, and data communications systems for applications related to Water, Wastewater, Power and Environmental Projects. Duties included the development of engineering and manufacturing drawings, equipment and materials specification, field and factory testing procedures, field start-up and coordination of implementation efforts, process and instrumentation drawings (P&ID), PLC I/O drawings, communications network and interface drawings, electrical/control interconnection wiring diagrams, process control strategies, assembly drawings and bills of material.
Project Management:
Mr. Phillips has extensive project management skills for the management of complex large-scale, multi-million dollar and multi-disciplined type projects that required special attention and high level engineering skills. These project management duties include the coordination and management of the project from conception through implementation.
EDUCATION & TRAINING
California State University, Sacramento - BS: BSEE Electrical and Electronic Engineering
Minors: Computer Science, Physics and Mathematics
University of Texas, Austin - Certificate: Power System Evaluation
University of California, Davis - Certificate: Systems Engineering
20
EXHIBIT C
FEE SCHEDULE
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21
EXHIBIT D
PROJECT SCHEDULE
ID Task NameDuration Start Finish1Task 5 Meetings & Coordination160 daysWed 3/25/20Tue 11/3/202A.1 Kick‐Off160 daysWed 3/25/20Tue 11/3/203Task 1 Current System Evaluation65 daysMon 3/30/20Fri 6/26/204A Supply Summary21 daysMon 3/30/20Mon 4/27/205B Peaking20 daysMon 4/6/20Fri 5/1/206C Water Demands21 daysMon 4/6/20Mon 5/4/207D System Operations40 daysMon 3/30/20Fri 5/22/208E Future Demand30 daysMon 4/6/20Fri 5/15/209F Planning Criteria10 daysMon 4/6/20Fri 4/17/2010G TM 1 (Draft, 2wk Review, Final)60 daysMon 4/6/20Fri 6/26/2011Workshop 1 ‐ Current Condition1 dayMon 6/15/20Mon 6/15/2012Task 2 Supply & Distribution System Evaluation135 daysMon 3/23/20Fri 9/25/2013A Infrastructure Condition Assessment (Site Visits)60 daysMon 3/23/20Fri 6/12/2014B System Operation Assessment60 daysMon 3/23/20Fri 6/12/2015C Energy Analysis30 daysThu 7/23/20Wed 9/2/2016D Hydraulic Model Analysis (optional calibration time included)78 daysMon 4/6/20Wed 7/22/2017E Gap Analysis30 daysThu 7/23/20Wed 9/2/2018F TM 2 (Draft, 2wk Review, Final)80 daysMon 6/8/20Fri 9/25/2019Workshop 2 ‐ Supply & Distribution Evaluation1 dayTue 9/8/20Tue 9/8/2020Task 3 Demand Management50 daysMon 3/30/20Fri 6/5/2021A Existing Conditions25 daysMon 3/30/20Fri 5/1/2022B Water Loss30 daysMon 3/30/20Fri 5/8/2023C Evaluate Policy & Regulations5 daysMon 5/4/20Fri 5/8/2024D TM 3 (Draft, 2wk Review, Final)40 daysMon 4/13/20Fri 6/5/2025Workshop 3 ‐ Demand Management1 dayThu 5/21/20Thu 5/21/2026Task 4 Master Plan Report173 daysMon 4/27/20Wed 12/23/2027N.1 60% Submittal (2wk Review)140 daysMon 4/27/20Fri 11/6/2028Workshop 4 ‐ Master Plan Report1 dayMon 11/9/20Mon 11/9/2029N.2 90% Submittal (2wk Review)24 daysTue 11/10/20Fri 12/11/2030N.3 100% Submittal5 daysMon 12/14/20Fri 12/18/2031N.4 Final3 daysMon 12/21/20Wed 12/23/20MarAprMayJunJulAugSepOctNovDecQtr 2, 2020Qtr 3, 2020Qtr 4, 2020PROJECT SCHEDULECity of VernonWater System Operations Analysis and Master PlanUpdated 02/12/2020
22
EXHIBIT E
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer’s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney’s fees, or to compel City officials to terminate the service contract of violating
employers.
23
EXHIBIT F
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
City Council Agenda Item Report
Agenda Item No. COV-70-2020
Submitted by: Mark Aumentado
Submitting Department: Public Utilities
Meeting Date: March 3, 2020
SUBJECT
Added Facilities Agreement with National Ready Mixed Concrete Co.
Recommendation:
A. Find that approval of the proposed action is exempt from the California Environmental Quality Act
(“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a “project” as defined by CEQA
Guidelines § 15378; and even if the proposed action did constitute a project, it would be exempt from
CEQA review, in accordance with CEQA Guidelines § 15301, because the project consists of the
maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of
an existing use; and
B. Approve and authorize the City Administrator to execute the Added Facilities Agreement with National
Ready Mixed Concrete Co., in substantially the same form as submitted, for natural gas Added Facilities.
Background:
The Vernon Public Utilities (“VPU”) natural gas distribution system is a relatively new City-owned utility
system, compared to other utilities services provided. The first natural gas customer was connected in
2006 and today, VPU has well over 100 customers. Natural gas is an important resource for the City of
Vernon (“City”) business community. As such, the Natural Gas Division is tasked with providing and
maintaining reliable, high-quality service, with adequate system pressure.
National Ready Mixed Concrete Co. (“NRMC”) expanded its Southern California footprint into the City
with a new state-of-the-art facility located at 2626 E. 26th Street, west of the Los Angeles River bridge
between Santa Fe Avenue and Soto Street. During the construction phase, NRMC prepped the site to
handle the future design of an onsite Compressed Natural Gas (CNG) Station, with the full intention of
fueling an entire fleet of trucks using Natural Gas (NG). This fueling station and the trucks operating out of
this site will ultimately be able to utilize NG in the lowest form available, resulting in a negative carbon
impact. These CNG trucks will replace their diesel engine trucks currently in operation, benefiting the
environment. NRMC contracted Ozinga International, LLC (“Ozinga”) to design and build its CNG
facilities.
On December 12, 2019, NRMC hosted a meeting with City Officials to discuss permitting requirements
and any potential issues that could potentially hold up construction of NRMC’s CNG fueling station.
Representatives from VPU, Public Works, Vernon Fire, NRMC, and Ozinga were in attendance. No
outstanding issues arose from the meeting, nor are any issues anticipated during the project. Ozinga has
successfully built CNG fueling stations recently within the City and anticipates construction of NRMC’s
CNG fueling station will proceed smoothly.
Currently, VPU’s existing natural gas distribution system does not cross the 26th Street Bridge, rather, it
dead ends on either side of the bridge. In order to serve NRMC while maintaining reliable service with
adequate pressure to customers already connected to the system, the aforementioned dead-end
distribution lines must be connected. Additionally, connecting the distribution system across the bridge
will enhance the overall system by increasing flow efficiency and adding a measure of reliability and
flexibility.
To that effect, a Notice Inviting Bids (NIB) for the 26th Street Bridge Gas Pipeline and Casing Installation
(“Project”) was issued and award of the construction contract was approved by City Council on February
4, 2020.
NRMC is eligible for government grant funding for the purchase of new CNG trucks. To secure the grant
funds, NRMC must have the CNG infrastructure in place and operational before June 30, 2020. In 2019,
representatives from City Administration, VPU, and NRMC met to discuss NRMC’s approximate NG
usage and discuss potential financing for the Project. Ultimately, to make the project possible and
beneficial for both NRMC and other VPU natural gas customers, VPU agreed to initially finance the
Project. NRMC has agreed to reimburse VPU in two payments upon successful installation of the two
components of the Added Facilities: 26th Street Bridge Gas Pipeline and Casing Installation and
Customer Natural Gas Service Lateral. To formalize all discussions between City staff and NRMC, the
Added Facilities Agreement was prepared with terms agreeable to both the City and NRMC.
The proposed Agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact:
The first component, 26th Street Bridge Gas Pipeline and Casing Installation Project, will be performed
by a contractor for an amount not-to-exceed $404,159. The second component, Customer Natural Gas
Service Lateral, will be performed by VPU Staff for $75,000.
If the Agreement is approved, upon successful completion of first component of the Agreement, NRMC
will pay VPU $259,000 plus up to $45,841 for approved change orders which is the actual cost to install
the first component less the estimated three-year connection cost credit typically administered to
customers as aid of construction in the amount of $146,000. Additionally, upon successful completion of
the second component, NRMC will pay VPU $75,000. The total project cost for both components is
estimated at $550,000 and has been budgeted for in the Fiscal Year 2019-2020 approved VPU Gas
Division budget. Estimated cost includes procurement, minor restoration, and additional work performed
by City staff.
Attachments:
1. Added Facilities Agreement with National Ready Mixed Concrete Co.
CITY OF VERNON
ADDED FACILITIES AGREEMENT
1. PARTIES: The Parties to this Added Facilities Agreement (“Agreement”) are National
Ready Mixed Concrete Co., a California corporation (“Customer”) and the City of
Vernon, a California charter City and California municipal corporation (“City”),
hereinafter referred to individually as “Party” and collectively as “Parties.”
2. RECITALS:
2.1 The Parties desire to enter into the instant Agreement with respect to additional or new
natural gas service delivery to the property located at 2626 E. 26th Street, Vernon,
California (the “Property”).
2.2 Customer wishes to receive natural gas service from the City at a single or totalized point
to provide a minimum delivery rate of 45,000 therms per month at a service pressure of
thirty (30) PSI (house side). Customer acknowledges that gas flow rate and line pressure
to a building is limited by factors including the size and types of regulators, meters, and
pipe installed.
2.3 Parties agree that, subject to the terms of this Agreement, City shall provide the design,
engineering, procurement, construction, installation, ownership, and maintenance of the
natural gas facilities described in Exhibit A, including installation of a customer lateral,
meter, regulator, service line to connect the City’s main line to Customer’s business
line(s), and other equipment necessary to provide gas service specifically to Customer’s
facility (hereinafter collectively referred to as the “Added Facilities”), a portion of the
cost of which shall be borne by Customer, pursuant to the payment terms set forth in
Exhibit B.
3. AGREEMENT: Parties agree to the terms and conditions set forth herein, including the
above Recitals and Exhibits A through C attached hereto – all of which are incorporated
into and made a part of this Agreement.
4. EFFECTIVE DATE AND TERM:
4.1 This Agreement shall be effective and binding upon execution by the Parties and
approval by the City Council of the City of Vernon. Subject to Customer’s fulfillment of
the conditions precedent set forth in Section 20 below, City will use its best efforts to
have the Added Facilities and Service Line installed and operational such that natural gas
service under the Agreement may begin on or before June 30, 2020.
4.2 This Agreement shall continue in effect until Customer gives notice of termination of
service in accordance with Vernon’s Rules for Gas Service or this Agreement is
terminated by City due to an Event of Default by Customer or otherwise; provided,
however, that if this Agreement is terminated, all unpaid charges due through the date of
termination, and the Termination Fee, as described in Appendix 1 of Exhibit B, must be
2
paid in full prior to the effective date of termination of this Agreement. No election to
terminate this Agreement shall be effective unless and until such costs, including the
Termination Fee, as described in Appendix 1 of Exhibit B, are paid in full.
5. DEFINITIONS: The following terms, when used herein with initial capitalization,
whether in the singular or the plural, shall have the following meanings:
5.1 Added Facilities: The facilities to be constructed as specified in Exhibit A attached
hereto and incorporated herein by reference, which are being allocated for the Customer’s
use and benefit as Added Facilities as well as replacements or betterments associated
therewith.
5.2 Added Facilities Installation Cost: All costs associated with the design, engineering,
procurement, construction and installation of the Added Facilities. Added Facilities
Installation Cost will be equal to such final amounts in Exhibit A, and shall be paid
within thirty days upon being invoiced for completion of the work and further described
in Exhibit B.
5.3 [INTENTIONALLY LEFT BLANK]
5.4 Agreement and Amendments: This Agreement, including all attachments and exhibits
hereto, as may be amended from time to time. Modifications and amendments to this
Agreement shall be valid and enforceable only if in writing and signed by the Parties.
5.5 [INTENTIONALLY LEFT BLANK]
5.6 Services: The design, engineering, procurement, construction, installation, ownership,
operation and maintenance of the Added Facilities.
6. ADDED FACILITIES:
6.1 City shall design, engineer, procure, construct, install, own, operate, and maintain the
Added Facilities. Subject to Customer’s fulfillment of the conditions precedent set forth
in Section 20 below, City will use its best efforts to install the Added Facilities so that
they are fully operational on or before June 30, 2020 (the “Commencement Date”), at
which time, the charges outlined in Exhibit B will commence. Added Facilities shall at all
times remain the property of City.
6.2 City shall commence performance of the design and construction of the Added Facilities
upon full execution of this Agreement and Customer’s fulfillment of all conditions
precedent set forth in Section 20 below. City shall complete the installation of the Added
Facilities per Project Schedule, Exhibit C, after the effective date of this Agreement.
However, City shall not be liable for any cost or damage incurred by Customer because
of any delay in the completion of the installation of any Added Facilities. Should the
Added Facilities not be completed by the Commencement Date, the charges outlined in
Exhibit B shall be abated until such time as the Added Facilities are installed and
operational.
3
6.3 City shall construct and maintain the Added Facilities diligently and pursuant to all
applicable federal, state and local safety codes, regulations, and laws, including but not
limited to the requirements of California’s General Orders No. 95, 128 and 165.
Additionally, and included in the Added Facilities Installation Cost outlined in Exhibit B,
Customer shall have the exclusive right of use of the Added Facilities; provided,
however, that if City, at its sole cost and expense, makes any improvements or additions
to the Added Facilities beyond the scope of the Customer’s plans and specifications as
described in Exhibit A, then Customer’s use of the Added Facilities shall be non-
exclusive; provided, however, that City shall in all events be required to provide to the
Customer the full use of the Added Facilities as originally constructed pursuant to the
Customer’s plans and specifications. Such improvements shall be reasonably coordinated
with Customer prior to any such improvements made in order to avoid interruption of
Customer’s operations.
6.4 Upon completing the installation of the customer lateral and related appurtenances, the
City shall invoice the Customer the cost to design and install the same. Additionally,
upon completion of the 26th Street Gas Pipeline and Casing Installation Project, City shall
invoice the actual cost of the project less the credit for three years of projected
transportation revenue described in Section 7.3. Additional details regarding the 26th
Street Gas Pipeline and Casing Installation Project and customer service lateral can be
found in Exhibit A.
7. CHARGES AND CREDITS:
7.1 Customer elects to take and pay for natural gas service under Rate Schedule G-2.
7.2 Customer shall pay to City the charges outlined in and in accordance with Exhibit B as
payment for all costs incurred by City for designing, engineering, procuring,
constructing, installing, owning, operating, and maintaining the Added Facilities.
7.3 Consistent with Rate Schedule G-2, Special Note 2, City will allow a credit of three years
of projected transportation revenue. Based on 45,000 Therms per month, the amount of
credit is $146,000 (i.e., 45,000 Therms x 12 months x 3 years x $0.09012/Therm avg G-2
rate, not including commodity cost). To the extent customer does not consume the full
three-year projected amount within forty-two (42) months from the first day of gas flow,
which is 1,620,000 Therms (45,000 Therms x 12 months x 3 years), the difference owed
shall be added to Customer’s unpaid balance to be calculated as: (1,620,000 Therms -
Actual Therms @ end of three years) x $0.09012/Therm.
7.4 If at any time Customer requests upgrades to the Added Facilities for Customer’s
convenience, City shall determine if such upgrades are feasible. If such upgrades are
made at Customer’s request for Customer’s convenience and benefit, the costs shall be
paid by Customer at the times and on the basis as agreed to in a separate writing by the
Parties at the time.
8. MODIFICATIONS OR REPLACEMENT OF ADDED FACILITIES: Whenever Added
Facilities are repaired or replaced due to damage or equipment failure, the work shall be
4
completed at City’s sole expense in accordance with good utility practice, unless the
damage or equipment failure is caused by or due to action or inaction by the Customer, in
which case the Customer shall be solely responsible for the entire cost of repair or
replacement. Where an upgrade of Added Facilities is required for City’s convenience or
necessity, no increase shall be made in the investment amount for Added Facilities or the
Added Facilities Installation Cost. City shall be responsible for all routine maintenance
and repairs required to maintain the Added Facilities in good operating condition and
shall make those capital expenditures (including capital repairs and replacements, as
necessary) required to maintain the Added Facilities.
9. RIGHT-OF-WAY: Customer hereby grants to City the right of ingress to and egress
from Customer’s Property as determined by City in its sole discretion for any purpose
connected with the construction, operation, and maintenance of the Added Facilities.
Customer agrees to provide right-of-way or easements of sufficient space to provide legal
clearance from all structures now or hereafter erected on Customer’s Property for any
facilities of City. Concurrently with the execution of this Agreement, Customer will
execute a recordable document evidencing the above described right of ingress and egress
and right-of-way or easement, with the recordation costs to be borne by City.
10. BILLING AND PAYMENT:
10.1 City shall prepare and deliver invoices to Customer for the Added Facilities installation
costs.
10.2 The Customer shall pay City the charges outlined in Exhibit B concurrently with its
natural gas service bills. Late charges will be applied pursuant to the City’s Natural Gas
Service Rules.
11. NOTICES: Except as otherwise provided in this Agreement, any notice, demand, or
request provided for in this Agreement, or served, given, or made in connection with the
Agreement, shall be in writing and shall be deemed properly served, given, or made if
delivered in person, or sent by United States Mail, postage prepaid, or sent by reputable
overnight delivery service, to the address specified below:
Company: National Ready Mixed Concrete Co.
15821 Ventura Blvd., Suite 475
Encino, CA 91436
Attn: Steve Lode
Telephone: (626) 262-2674
Email: SLode@natcem.com
Vernon: City of Vernon
Public Utilities Department
Attn: General Manager
4305 Santa Fe Avenue
Vernon, CA 90058
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Copy to: City of Vernon
City Attorney’s Office
Attn: City Attorney
4305 Santa Fe Avenue
Vernon, CA 90058
Either Party may at any time, by notice to the other Party, change the designation or address of
the person so specified as the one to receive notices pursuant to this Agreement. Notices shall be
deemed given and received on the date of delivery or attempted delivery, if delivery is not
accepted.
12. FORCE MAJEURE: Neither Party shall be considered to be in default in the
performance of any of its obligations under this Agreement (other than obligations to
make payments pursuant to this Agreement) when failure of performance shall be due to
uncontrollable forces. The term “uncontrollable forces” means any cause beyond the
control of the Party failing to perform, including, but not restricted to, failure of facilities,
flood, earthquake, storm, lightning, fire, epidemic, war, riot, terrorism, civil disturbance
or disobedience, labor dispute, labor or material shortage, sabotage, restraint by court
order or public authority, and action or non-action by, or inability to obtain the necessary
authorizations or approvals from, any governmental agency or authority which by
exercise of due diligence such Party could not reasonably have been expected to avoid
and which by exercise of due diligence it has not overcome. Either Party rendered unable
to fulfill any of its obligations under this Agreement by reason of an uncontrollable force
shall give prompt written notice of such fact to the other Party and shall exercise due
diligence to remove such liability. Nothing contained herein shall be construed to require
a Party to settle any strike or labor dispute in which it may be involved.
13. INDEMNIFICATION AND LIMITATIONS ON LIABILITY:
13.1 Except to the extent of Vernon Public Utilities’ gross negligence or willful misconduct,
Customer agrees to indemnify, defend, and hold harmless City of and from any and all
claims, causes of action, damages and judgments arising out of any act or omission of
City, and its respective officers, directors, employees and agents that may have caused
injury or damage to any person, or to the equipment, fixtures, goods, products, or other
property of the Customer, the Customer’s employees, contractors, invitees, customers, or
any other person in or about the Property, regardless of cause or whether or not such
injury or damage results from conditions arising from Services provided by City
hereunder or the installation, operation or maintenance of the Added Facilities or any
failure of the Added Facilities to deliver natural gas or any defect in the Added Facilities,
or explosion, fire, or steam released from the Added Facilities.
13.2 Notwithstanding either Party’s negligence or breach of this Agreement, under no
circumstances shall either Party be liable to the other Party for indirect, special, or
consequential loss, damage, claim, cost, charge, or expense including, but not limited to,
loss of business or any loss of income or profit therefrom, loss of use of a Party’s
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facilities, loss of revenue, cost of replacement power or water, and claims of any third
party, including any customer of the other Party.
14. ENTIRE AGREEMENT: This Agreement, including Exhibits A-C, constitutes the
complete and final expression of the agreement between the Parties and is intended as a
complete and exclusive statement of the terms of their agreement which supersedes all
prior and contemporaneous offers, promises, representations, negotiations, discussions,
communications, and other agreements which may have been made in connection with
the subject matter of this Agreement.
15. RELATIONSHIP OF PARTIES: The covenants, obligations, and liabilities of the Parties
are intended to be several and not joint or collective, and nothing contained in this
Agreement shall ever be construed to create an association, joint venture, trust or
partnership, or to impose a trust or partnership covenant, obligation, or liability on or
with regard to either Party. Each Party shall be individually responsible for its own
covenants, obligations, and liabilities as provided in this Agreement. Neither Party shall
be under the control of the other Party. Neither Party shall be the agent of or have a right
or power to bind the other Party without such other Party’s express written consent.
16. NO THIRD-PARTY RIGHTS: The parties do not intend to create rights in, or to grant
remedies to, any third Party as a beneficiary either of this Agreement or of any duty,
covenant, obligation, or undertaking established herein.
17. ARBITRATION: The Parties agree that any and all disputes arising out of or in relation
to this Agreement, including without limitation any action in tort, shall be resolved
exclusively, finally and conclusively by arbitration in Los Angeles County, California
under the auspices of and pursuant to the rules of the Judicial Arbitration & Mediation
Services, Inc. (JAMS). Each Party will select an arbitrator. Those two arbitrators will
then select a third. The three-member panel will make the final decision. All decisions
of the arbitrators shall be in writing, and the arbitrators shall provide written reasons for
their decision. The arbitration decision shall be final, unappealable and binding on the
parties. Notwithstanding the foregoing, the Parties shall be permitted to access the court
system to enforce any arbitration award or to obtain injunctive relief. The exclusive
jurisdiction and venue for any such action shall be the Superior Court of California, Los
Angeles County.
18. ATTORNEYS’ FEES: If either Party institutes an action or legal proceeding arising out
of or related to this Agreement or the relationship of the Parties or their rights or duties in
connection with the matters set forth in this Agreement, whether sounding in tort,
contract, or otherwise, the prevailing Party in such action or proceeding shall be entitled
to recover from the other party all costs and expenses, including all costs and reasonable
attorneys’ fees, in addition to any other remedy awarded by the arbitration panel.
19. INSURANCE: The Customer shall, for the duration of this Agreement, obtain and
maintain at its own expense, premises liability coverage with a minimum combined
single limit of $1,000,000 per occurrence and provide City with proof of insurance
providing and maintaining the coverages and endorsements set forth herein. Said proof
7
of insurance shall also provide that said policy or policies shall not be canceled or
materially reduced in coverage without giving at least thirty (30) days prior written notice
to the City. The insurance coverage as listed herein, shall be properly endorsed to
include those contractual obligations which may be identified further within this
Agreement and shall be endorsed to provide City all the rights and privileges of an
additional insured. Customer shall cause its insurers to issue, including but not limited
to, Certificates of Insurance or, upon request, certified copies of the insurance policies
evidencing that the coverages and policy endorsements required under this Agreement,
are maintained in force.
20. CONDITIONS PRECEDENT: City’s obligations under this Agreement are subject to
the following conditions:
20.1 By its execution of this Agreement, Customer agrees to pay all costs incurred by City for
the design and construction of the Added Facilities according to the terms of this
Agreement. If Customer terminates this Agreement in writing during the design and
construction process, Customer shall be obligated to reimburse City for all costs incurred
and committed to date, including, without limitation, costs of design and construction and
demolition and removal, which costs shall include costs of employees of Vernon and
costs paid to or owed to third party vendors for any and all Services provided to date.
20.2 Prior to the date on which City provides natural gas service, Customer shall have
obtained and paid for all necessary local and state licenses and permits for operation of its
business including Vernon building, electrical and mechanical permits, health permit,
certificate of occupancy, business license, etc.
20.3 City shall not provide natural gas service under this Agreement until Customer has
notified City in writing of its date of commencing operations, which shall not occur prior
to the date on which Customer has obtained all of the licenses and permits described in
Section 19.2 above.
21. EVENTS OF DEFAULT: Any default described herein that is not cured by the
Customer within ten (10) days of delivery of notice of default shall constitute an “Event
of Default”; provided, however, that such default shall not constitute an Event of Default
if Customer commences to cure the default within such ten (10) day period and diligently
prosecutes the cure to completion. City shall have the right, at its option, to terminate
this Agreement and to demand payment as described herein upon the occurrence of an
“Event of Default.” Upon demand by City following an Event of Default, Customer shall
immediately pay all accrued and unpaid amounts of the Monthly Charges as of the date
of termination and the Termination Fee, as described in Appendix 1 to Exhibit B,
calculated as of the date of termination. Customer shall be given ten (10) days written
notice of any Event of Default with a request that Customer cure said default. The
termination of the obligations of City will not terminate the obligations of Customer until
Customer has repaid City for any costs incurred pursuant to this Agreement. Each of the
following shall constitute an Event of Default:
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21.1 Customer relocates outside Vernon prior to the date on which the Added Facilities
Installation Cost has been paid in full.
21.2 Customer breaches or defaults under any term, condition, provision, representation, or
warranty in this Agreement, if that breach or default shall continue for ten (10) days after
notice of the breach or default to Customer from Vernon Public Utilities.
21.3 Occurrence of any of the following: (i) the making of any general arrangement or
assignment for the benefit of creditors; (ii) becoming a “debtor” as defined in 11 U.S.C.
§101 or any successor statute thereto (unless, in the case of an involuntary petition filed
against Customer, the same is dismissed within 60 days); (iii) the appointment of a
trustee or receiver to take possession of substantially all of Customer’s assets located at
the Property, where possession is not restored to Customer within 30 days; or (iv) the
attachment, execution or other judicial seizure of substantially all of Customer’s assets
located at the Property, where such seizure is not discharged within 30 days; provided,
however, in the event that any provision of this subparagraph is contrary to any
applicable law, such provision shall be of no force or effect, and not affect the validity of
the remaining provisions.
22. ASSIGNMENT: This Agreement shall bind and inure to the benefit of the Parties and
their respective successors and assigns; provided however, that Customer shall not assign
this Agreement or any of its rights, duties, or obligations without the prior written consent
of Vernon Public Utilities, which consent shall not be unreasonably withheld.
23. NO WAIVER: No delay or omission to exercise any right, power or remedy accruing to
a Party on any breach or default of the other Party under this Agreement shall impair any
such right, power, or remedy, nor shall it be construed to be a waiver of any such breach
or default, or any acquiescence in such breach or default occurring later; nor shall any
waiver of any single breach or default be considered a waiver of any other prior or
subsequent breach or default. Any waiver, permit, consent, or approval of any kind by a
party of any breach or default under this Agreement, or any waiver of any provisions or
condition of this Agreement, must be in writing and shall be effective only to the extent
specifically set forth in that writing.
24. REMEDIES: All remedies, either under this Agreement or by law or otherwise afforded
to a Party, shall be cumulative and not alternative.
24. HEADINGS NOT BINDING: The use of headings in this Agreement is only for ease of
reference, shall have no legal effect and are not to be considered part or a term of this
Agreement.
25. SEVERABILITY: If any portion of this Agreement shall be held by a court of competent
jurisdiction to be invalid, void or otherwise unenforceable, the remaining provisions shall
remain enforceable to the fullest extent permitted by law. Furthermore, to the fullest
extent possible, the provisions of this Agreement (including, without limitation, each
portion of this Agreement containing any provision held to be invalid, void, or otherwise
9
unenforceable that is not itself invalid, void, or enforceable) shall be construed so as to
give effect to the intent manifested by the provision held invalid, void, or unenforceable.
26. GOVERNING LAW: This Agreement shall be governed by and construed and enforced
in accordance with the laws of the State of California, without regard to its conflict of
laws rules.
27. COUNTERPARTS: This Agreement may be executed in counterparts, each of which
shall be deemed to be an original, but all of which, taken together, shall constitute one
and the same agreement.
28. ORDER OF PRECEDENCE: In the event of a conflict between this Agreement and any
other rules or agreements issued by the City of Vernon governing the Added Facilities,
this Agreement shall control.
29. SIGNATURE CLAUSE: The signatories hereto represent that they have been
appropriately authorized to enter into this Agreement on behalf of the Party for whom
they sign. This Agreement is hereby executed as of _____________, 20__.
THE CITY OF VERNON NATIONAL READY MIXED
CONCRETE CO.
By: By:
Name: Name:
Title: Title:
ATTEST: By:
Name:
Lisa Pope, City Clerk
Title:
APPROVED AS TO FORM:
Brian Byun,
Senior Deputy City Attorney
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EXHIBIT A
ADDED FACILITIES PLANS AND SPECIFICATIONS
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EXHIBIT B
PAYMENT TERMS
Upon successful installation of the Added Facilities described in Exhibit A, the City shall invoice
Customer to following:
26th Street Bridge Gas Pipeline and Casing Installation Project $ 405,000.001
Less Three-Year Connection Cost Credit2 ($ 146,000.00)
$ 259,000.00
Customer Natural Gas Service Lateral and Related Appurtenances $ 75,000.00
Notes:
1. 26th Street Bridge Gas Pipeline and Casing Installation Project subject to
an additional 10% contingency for approved changes. If the cost of
approved changes exceeds the 10% contingency, the terms of this
Agreement must be renegotiated.
2. Refer to Section 7.3 of this Agreement.
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APPENDIX 1 TO EXHIBIT B
TERMINATION FEE
If this Agreement is terminated for any reason, Customer shall pay City in full the Termination
Fee calculated as set forth below:
Remaining principal balance of Added Facilities Installation Cost.
Plus: Cost of Upgrades made at Customer’s request for Customer’s convenience (if any).
Plus: Demolition and Removal cost (if applicable).
Plus: Other documented costs actually incurred by City (such as insurance, taxes,
cancellation fees, etc., if any).
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EXHIBIT C
PROJECT SCHEDULE
Tentative Dates for the 26th Street Bridge Gas Pipeline and Casing Installation are shown
below:
City Council Approval: February 4, 2020
Construction Start Date: February 17, 2020
Construction Completion date: May 7, 2020
City Council Agenda Item Report
Agenda Item No. COV-89-2020
Submitted by: Lilia Hernandez
Submitting Department: City Administration
Meeting Date: March 3, 2020
SUBJECT
Letter in Amicus Support of City of Huntington Beach Appeal to California Supreme Court
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act
("CEQA") review, because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378; and
B. Authorize the City Administrator to submit a letter in Amicus support of the City of Huntington Beach to
the California Supreme Court in the matter of City of Huntington Beach v. Xavier Becerra et al., California
Supreme Court Case No. S260766.
Background:
Senate Bill 54 (SB 54), the California Values Act, commonly referred to as the Sanctuary State law,
became effective on January 1, 2018. SB 54 made several amendments to Government Code section
7284 et seq., that essentially limit the involvement of state and local law enforcement agencies in federal
immigration enforcement efforts.
This is an important issue for Charter Cities as SB 54 threatens our constitutional home rule authority.
Charter Cities, such as the City of Vernon, derive their local authority to govern municipal affairs from
Section 5, subdivisions a and b, of Article XI of the California Constitution. If Charter Cities want to
designate themselves as “sanctuary cities", they should have the right and power to do so. The decision
should not be foisted upon them by the state, especially because it would inherently dictate how a charter
city must use its resources and public safety personnel.
In 2018, the City of Huntington Beach, also a Charter City, filed suit against the State of California
Attorney General's Office challenging SB 54 as unconstitutional on the basis that SB 54 attempted to
dictate what the City's police department can and cannot do and further alleged that SB 54 attempted to
tell the City what it can and cannot spend its resources on, in violation of Section 5(b) of the California
Constitution. An Orange County Superior Court judge then found that the California Attorney General’s
Office cannot force the state’s Charter Cities to comply with SB 54 because it violates the state
constitution.
However, on January 10, 2020, a Fourth Appellate District panel reversed the lower court’s ruling that SB
54, is unconstitutional as applied to Charter Cities. In response, the City of Huntington Beach has
appealed the January Court of Appeal decision to the California Supreme Court. The City of Huntington
Beach has expressed that this decision, and Supreme Court review, is absolutely essential in order to
defend Charter City rights, including the ability to continue to govern local affairs, such as voting at-large
rather than by-district, zoning and housing, managing police departments, and spending resources – all
without interference from State control.
The City of Huntington Beach has requested that the City of Vernon, as a Charter City, join the dispute by
submitting a letter to the California Supreme Court, in Amicus support. The City does not need to
become involved in the Appeal itself, but the letter would help draw attention to the importance of this
issue and the need for the Supreme Court to take up the appeal. Letters are due to the Supreme Court
on or shortly before March 6, 2020.
Staff believes it is imperative that Vernon support efforts to protest legislation that threatens local control,
and recommends that the City Council approve and authorize the proposed letter in Amicus support be
sent to the California Supreme Court. The proposed letter of support has been reviewed and approved
as to form by the City Attorney's Office.
Fiscal Impact:
There is no fiscal impact associated with this item.
Attachments:
1. Letter of Support for Huntington Beach
CITY ADMINISTRATION
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
Exclusively Industrial
March 3, 2020
Honorable Chief Justice Tani G. Cantil-Sakauye
Associate Justices of the Supreme Court of California
Subject: City of Huntington Beach v. Xavier Becerra et al., California Supreme Court Case
No. S260766
Dear Honorable Chief Justice Tani G. Cantil-Sakauye and the Associate Justices of the Supreme
Court of California:
Pursuant to Rule 8.500(g) of the California Rules of Court, the City of Vernon hereby urges the
Court to grant the City of Huntington Beach’s Petition for Review in City of Huntington Beach v.
Xavier Becerra et al., California Supreme Court Case No. S260766. The City of Vernon is a
Charter City, and its Charter has expressly reserved to the City of Vernon the full extent of the
authority granted to Charter Cities under the California Constitution. The issue presented is an
important unsettled question of law that affects the fundamental division of power between home
rule Charter Cities and the State Legislature.
The impact of the Court of Appeal’s Opinion in this case, applying the four-part test articulated
in Cal. Fed. Savings & Loan Assn. v. City of Los Angeles (1991) 54 Cal.3d 1 to a matter
specifically enumerated and defined in Article XI, section 5, Subdivision (b) as a Core Municipal
Affair is not limited to whether the state law at issue in this case is unenforceable against Charter
Cities.
Despite the import of this Court’s analysis in Johnson v. Bradley (1992) 4 Cal.4th 389, decided a
year after Cal. Fed. Savings & Loan Assn., which supports Petitioner’s argument that the four-
part test is inapplicable to a matter that clearly qualifies as a Core Municipal Affair under Article
XI, section 5, subdivision (b), the Courts of Appeal have mechanistically applied the four-part
test to a number of matters that are Core Municipal Affairs. See, e.g., Jauregui v. City of
Palmdale (2014) 226 Cal. App. 4th 781 (manner of city election), and Marquez v. City of Long
Beach (2019) 32 Cal. App. 5th 552 (city employee compensation). The Court of Appeal’s
Opinion in this case, similarly, necessarily erodes the home rule authority of Charter Cities, and
it will embolden the State Legislature to increasingly encroach on Charter Cities’ exclusive home
March 3, 2020 Page 2
City of Vernon, 4305 Santa Fe Avenue, Vernon, California 90058 – Telephone (323) 583-8811
rule authority. However, this Court may decide the matter on the merits; review is necessary to
provide clarity to the lower courts, the State Legislature, and Charter Cities about the scope of
Charter Cities’ home rule authority and the appropriate test to apply when a state law encroaches
on a matter expressly committed to Charter Cities in Article XI, section 5, subdivision (b) of the
California Constitution. Therefore, the City of Vernon requests that this Court grant the Petition
for Review.
Sincerely,
Carlos R. Fandino, Jr.
City Administrator