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20200520 VCF Agenda Packet Agenda City of Vernon Regular Vernon CommUNITY Fund Grant Committee Meeting Wednesday, May 20, 2020, 10:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Leticia Lopez, Chair Juliet Goff, Vice Chair James Chang, Committee Member Steven Froberg, Committee Member Michael Gaviña, Committee Member Mark Gonzalez, Committee Member Vacant, Committee Member THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVERNOR NEWSOM'S EXECUTIVE ORDER N-29-20 The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar or by calling (415) 655-0060, Access Code 892-249-098#. You may submit comments to PublicComment@ci.vernon.ca.us with the subject line “May 20, 2020 Vernon CommUNITY Fund Grant Committee Meeting Public Comment Item #__.” Comments received prior to 8 a.m., Wednesday, May 20, 2020, will be read into the record. CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the Grant Committee on any matter that is within the subject matter jurisdiction of the Grant Committee. The public will also be given a chance to comment on matters which are on the posted agenda during deliberation on those specific matters. Page 2 of 6 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda May 20, 2020 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Committee. Those items removed will be considered immediately after the Consent Calendar. 1. City Clerk Approval of Minutes Recommendation: Approve the February 19, 2020 Regular Vernon CommUNITY Fund Grant Committee meeting minutes. 1. 2020-02-19 VCFGC Minutes NEW BUSINESS 2. City Administration Vernon CommUNITY Fund Grant Committee Meetings Recommendation: A. Find that adoption of the proposed resolution does not constitute a "project" pursuant to section 15378( b)(2) of the Guidelines to the California Environmental Quality Act CEQA") because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061( b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Adopt a resolution to set the Vernon CommUNITY Fund Grant Committee ("VCF") regular meeting schedule to be on the third Wednesday of May and November (two meetings per year) at 10:00 a.m., repealing all resolutions in conflict herewith. 1. VCFGC Resolution - Establishing Meeting Dates and Times Page 3 of 6 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda May 20, 2020 3. City Administration Fiscal Year 2019/2020 Docket III Vernon CommUNITY Fund Direct Service Grants Recommendation: A. Find that the award of the grants proposed is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2019/2020 Docket III direct service grants totaling $74,725 to the two (2) applicants identified below at the amounts recommended: 1) Applicant: Inclusive Action for the City Original Amount Requested: $60,000 Amount Recommended: $34,725 Proposed Term: 1 year 2) Applicant: YMCA Metropolitan Los Angeles* Original Amount Requested: $100,000 Amount Recommended: $40,000 Proposed Term: 1 year *Returning Grantee 1. FY2019/2020 VCF Docket III Direct Service Grants Transmittal Report 2. FY2019/2020 Docket III Direct Service Grant Recommendation Forms 3. VCF Direct Service Grant Form Agreement Page 4 of 6 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda May 20, 2020 4. City Administration Fiscal Year 2019/2020 Vernon CommUNITY Fund Capital Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. As to the proposed capital projects, the City of Vernon is not a “lead agency” for purposes of CEQA, and the grant agreement requires that recipients submit proof of approvals under CEQA for any applicable work to be completed with grant funds; and B. Award Fiscal Year 2019/2020 capital grants totaling $81,375 to the three (3) applicants identified below at the amounts recommended: 1) Applicant: LA Music and Art School Original Amount Requested: $31,600 Amount Recommended: $31,600 Proposed Term: 1 year 2) Applicant: Mark Taper Foundation Shelter Original Amount Requested: $35,906 Amount Recommended: $24,775 Proposed Term: 1 year 3) Applicant: Southeast Community Foundation Original Amount Requested: $25,000 Amount Recommended: $25,000 Proposed Term: 1 year 1. FY2019/2020 VCF Capital Grants Transmittal Report 2. FY2019/2020 VCF Capital Grant Recommendation Forms 3. VCF Capital Grant Form Agreement Page 5 of 6 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda May 20, 2020 5. City Administration Fiscal Year 2019/2020 Vernon CommUNITY Fund Scholarship Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2019/2020 scholarship grants totaling $20,000 to the eight (8) applicants identified below at the amounts recommended: 1) Applicant: #6 - Mariela Barrales Amount: $2,000 School: Garfield High School Resident City: East Los Angeles 2) Applicant: #8 - Angelica Garcia Amount: $2,000 School: Garfield High School Resident City: East Los Angeles 3) Applicant: #2 - Daniel Gonzalez Amount: $3,000 School: Maywood Center for Enriched Studies Magnet School Resident City: Bell 4) Applicant: #4 - Britney Juarez Amount: $2,000 School: Garfield High School Resident City: East Los Angeles 5) Applicant: #3 - Sara Lopez Amount: $3,000 School: Garfield High School Resident City: East Los Angeles 6) Applicant: #1 - Arely Ordonez Amount: $3,000 School: Bell High School Resident City: Huntington Park 7) Applicant: #7 - Samantha Tomayo Amount: $2,000 School: Bell High School Resident City: Huntington Park 8) Applicant: #5 - Citlaly Zazueta Amount: $3,000 School: Marquez School of Social Justice Resident City: Huntington Park 1. FY2019/2020 VCF Scholarship Evaluation Summary Forms Page 6 of 6 Regular Vernon CommUNITY Fund Grant Committee Meeting Agenda May 20, 2020 DISCUSSION ITEMS AND POSSIBLE DIRECTIVES TO STAFF ORAL REPORTS Brief reports, announcements, or directives to staff. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 14th day of May, 2020. By: __________________________________ Sandra Dolson, Administrative Secretary Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-109-2020 Submitted by: Sandra Dolson Submitting Department: City Clerk Meeting Date: May 20, 2020 SUBJECT Approval of Minutes Recommendation: Approve the February 19, 2020 Regular Vernon CommUNITY Fund Grant Committee meeting minutes. Background: Staff has prepared the draft minutes and hereby submits the minutes for approval. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. 2020-02-19 VCFGC Minutes MINUTES VERNON COMMUNITY FUND GRANT COMMITTEE REGULAR MEETING WEDNESDAY, FEBRURY 19, 2020 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Chair Lopez called the meeting to order at 10:02 a.m. FLAG SALUTE Committee Member Gaviña led the Flag Salute. ROLL CALL PRESENT:Leticia Lopez, Chair Juliet Goff, Vice Chair Steven Froberg, Committee Member Michael Gaviña, Committee Member Mark Gonzalez, Committee Member ABSENT:James Chang, Committee Member STAFF PRESENT: Diana Figueroa, Administrative Analyst Zaynah Moussa, Senior Deputy City Attorney Lisa Pope, City Clerk Frances Jemmott, City Consultant James Hull, City Consultant CHANGES TO THE AGENDA None. PUBLIC COMMENT None. Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes Page 2 of 5 February 19, 2020 PRESENTATION 1.City Administration Vernon CommUNITY Fund Grantee Presentation – Echo Center for Non-Violent Education and Parenting Recommendation: No action required by the Vernon CommUNITY Fund Grant Committee. This item is a presentation only. Sofia Peodoro, Program Manager, Echo Center Representative presented a PowerPoint highlighting the program Trauma – Informed Non-Violent Parenting. She discussed the program goal, ECHO Team, services, classes, outcomes, participant reflection and challenges and successes. CONSENT CALENDAR MOTION Vice Chair Goff moved and Committee Member Gonzalez seconded a motion to approve the Consent Calendar. The question was called and the motion carried unanimously. The Consent Calendar consisted of the following item: 2.City Clerk Approval of Minutes Recommendation: Approve minutes for the November 20, 2019 Regular Vernon CommUNITY Fund Grant Committee Meeting and the December 3, 2019 Special Vernon CommUNITY Fund Grant Committee Meeting. GRANT AWARDING 3.City Administration Award of Fiscal Year 2019/2020 Docket II Vernon CommUNITY Fund Direct Service Grants Recommendation: A. Find that the award of the grants proposed is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2019/2020 Docket II direct service grants totaling $74,400 to the three (3) applicants identified below at the amounts recommended: 1) Applicant: Boyle Heights Youth Football and Cheer Program Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes Page 3 of 5 February 19, 2020 Original Amount Requested: $20,000 Amount Recommended: $14,400 Proposed Term: 1 year 2) Applicant: LA Family Housing* Original Amount Requested: $75,000 Amount Recommended: $45,000 Proposed Term: 1 year *Returning Grantee 3) Applicant: Libros Schmibros* Original Amount Requested: $35,000 Amount Recommended: $15,000 Proposed Term: 1 year *Returning Grantee Fran Jemmott, Jemmott-Rollins Group, summarized the applicants, requested grant amount and recommendation. MOTION Vice Chair Goff moved and Committee Member Gaviña seconded a motion to: A. Find that the award of the grants proposed are exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award a Fiscal Year 2019/2020 Docket II direct service grant to Boyle Heights Youth Football and Cheer Program in the amount of $14,400. The question was called and the motion carried unanimously. MOTION Vice Chair Goff moved and Committee Member Gonzalez seconded a motion to: A. Find that the award of the grants proposed is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award a Fiscal Year 2019/2020 Docket II direct service grantto LA Family Housing in the amount of $45,000. The question was called and the motion carried unanimously. MOTION Vice Chair Goff moved and Committee Member Froberg seconded a motion to: A. Find that the award of the grants proposed is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes Page 4 of 5 February 19, 2020 as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award a Fiscal Year 2019/2020 Docket II direct service grant to Libros Schmibros in the amount of $15,000. The question was called and the motion carried unanimously. James Hull, Jemmott-Rollins Group, reviewed the transmittal report. In response to Committee questions, Mr. Hull and Ms. Jemmott explained the applicant pool and rolling application date. NEW BUSINESS 4.City Administration Vernon CommUNITY Fund Temporary Advisory Committee Grantmaking Program Recommendations Recommendation: A. Find that adopting recommendations of the Vernon CommUNITY Fund Temporary Advisory Committee for Grantmaking is exempt under the California Environmental Quality Act (“CEQA”) because a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Discuss the recommended modifications for the Vernon CommUNITY Fund grantmaking program to be effective in Fiscal Year 2020/2021, as proposed by the Vernon CommUNITY Fund Grant Committee Temporary Advisory Committee, and authorize staff to propose the following changes to the Vernon City Council for review and approval: 1) Elimination of Capital Grants; 2) Two meetings per year (vs. four); and 3) Specified grant application deadlines. Administrative Analyst Figueroa presented the staff report. In response to Committee questions, Administrative Analyst Figueroa explained the reasoning for proposing to eliminate the capital grants and discussed efforts of obtaining grants for projects within the City, such as Community Development Block Grant funds. MOTION Vice Chair Goff moved and Committee Member Gaviña seconded a motion to: A. Find that adopting recommendations of the Vernon CommUNITY Fund Temporary Advisory Committee for Grantmaking is exempt under the California Environmental Quality Act (“CEQA”) because a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it Regular Vernon CommUNITY Fund Grant Committee Meeting Minutes Page 5 of 5 February 19, 2020 would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Directed staff to present to the City Council the proposed modifications to the Vernon CommUNITY Fund grantmaking program to be effective in Fiscal Year 2020/2021: 1) Elimination of Capital Grants; 2) Two meetings per year (vs. four); and 3) Specified grant application deadlines. The question was called and the motion carried unanimously. ORAL REPORTS Ms. Jemmott provided an update on the Capital Grant Funds, which would be presented to the Committee on May 20, 2020. ADJOURNMENT With no further business, Chair Lopez adjourned the meeting at 11:00 a.m. ________________________ LETICIA LOPEZ, Chair ATTEST: ________________________ LISA POPE, City Clerk (seal) Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-95-2020 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: May 20, 2020 SUBJECT Vernon CommUNITY Fund Grant Committee Meetings Recommendation: A. Find that adoption of the proposed resolution does not constitute a "project" pursuant to section 15378( b)(2) of the Guidelines to the California Environmental Quality Act CEQA") because it constitutes an administrative activity; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061( b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Adopt a resolution to set the Vernon CommUNITY Fund Grant Committee ("VCF") regular meeting schedule to be on the third Wednesday of May and November (two meetings per year) at 10:00 a.m., repealing all resolutions in conflict herewith. Background: On February 4, 2014, the Vernon City Council adopted Ordinance No. 1218, as amended by Ordinance No. 1238, No. 1257, and No. 1265 which established the Vernon CommUNITY Fund Grant Committee ("Committee"). Pursuant to Vernon Municipal Code Article XX, Section 2.162, the Committee shall have regular meetings at least twice per year, on dates and at times established by a resolution of the Committee. At each meeting, the Committee shall review grant proposals, consider the recommendations of the Executive Director, and determine whether to award grants based upon the requirements set forth in Article XX of the Vernon Municipal Code. City staff is recommending the Committee adopt a resolution establishing meetings on the third Wednesday of May and November at 10: 00 a.m., to be held in the Vernon City Council Chambers, beginning November 18, 2020. The Executive Director has the ability to set special meetings with proper 10-day notification pursuant to the Vernon Municipal Code. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. VCFGC Resolution - Establishing Meeting Dates and Times RESOLUTION NO. VCF-__ A RESOLUTION OF THE VERNON COMMUNITY FUND GRANT COMMITTEE OF THE CITY OF VERNON SETTING THE DATE, TIME AND PLACE FOR REGULAR MEETINGS WHEREAS, on February 4, 2014, the City Council of the City of Vernon adopted Ordinance No. 1218 establishing the Vernon CommUNITY Fund Grant Committee (the "Committee"); and WHEREAS, on November 12, 2014, the Committee adopted Resolution No. VCF-1 setting the date, time and place for the regular meetings of the Committee; and WHEREAS, on October 16, 2018, the City Council of the City of Vernon adopted Ordinance No. 1257 amending Sections 2.164 through 2.166 of the Vernon Municipal Code to modify Vernon CommUNITY Fund (“VCF”) grant allocation provisions and include the specific eligibility and selection criteria for scholarship applicants; and WHEREAS, on April 21, 2020, the City Council of the City of Vernon adopted Ordinance No. 1265 amending Section 2.162 regarding the schedule of Grant Committee meetings depending on allocations of funds to the VCF, and Sections 2.164 through 2.166 of the Vernon Municipal Code to modify VCF grant allocation provisions and criteria to eliminate the capital grant offering from the program; and WHEREAS, pursuant to Article XX, Section 2.162 of the Vernon Municipal Code the Committee desires, by resolution, to change the date, time and place of regular meetings of the Committee. NOW, THEREFORE, BE IT RESOLVED BY THE VERNON COMMUNITY FUND GRANT COMMITTEE OF THE CITY OF VERNON AS FOLLOWS: SECTION 1:The Vernon CommUNITY Fund Grant Committee hereby finds and determines that the above recitals are true and - 2 - correct. SECTION 2:Effective May 20, 2020, the Vernon CommUNITY Fund Grant Committee hereby establishes a regular schedule of meetings to be held bi-annually in the City Council Chambers at 4305 Santa Fe Avenue, Vernon, California, on the third Wednesday of the months of May and November at the hour of 10:00 a.m. If a regular meeting of the Committee is scheduled to fall on a recognized holiday, said meeting shall be cancelled. SECTION 3:All resolutions or parts of resolutions in conflict with this resolution are hereby repealed. SECTION 4: The Secretary of the Committee shall certify to the passage, approval and adoption of this Resolution, and the Secretary shall cause this Resolution and the Secretary's certification to be entered in the File of Resolutions of the Committee. APPROVED AND ADOPTED this 20th day of May, 2020. Name: Title: Mayor / Mayor Pro-Tem ATTEST: Lisa Pope, Secretary APPROVED AS TO FORM: _ Arnold M. Alvarez-Glasman, Grant Committee Counsel - 3 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Lisa Pope, Secretary of the Vernon CommUNITY Fund Grant Committee of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. VCF-__, was duly passed, approved and adopted by the Vernon CommUNITY Fund Grant Committee of the City of Vernon at a regular meeting of the Committee duly held on Wednesday, May 20, 2020, and thereafter was duly signed by the Chairperson or Vice Chairperson of the Committee. Executed this day of __________, 2020, at Vernon, California. Lisa Pope, Secretary (SEAL) Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-164-2020 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: May 20, 2020 SUBJECT Fiscal Year 2019/2020 Docket III Vernon CommUNITY Fund Direct Service Grants Recommendation: A. Find that the award of the grants proposed is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2019/2020 Docket III direct service grants totaling $74,725 to the two (2) applicants identified below at the amounts recommended: 1) Applicant: Inclusive Action for the City Original Amount Requested: $60,000 Amount Recommended: $34,725 Proposed Term: 1 year 2) Applicant: YMCA Metropolitan Los Angeles* Original Amount Requested: $100,000 Amount Recommended: $40,000 Proposed Term: 1 year *Returning Grantee Background: As one of the key elements of the City’s good governance reforms, the City Council created the Vernon CommUNITY Fund (“VCF”) to provide grants to charitable and governmental entities for projects and programs that benefit those residing and working in Vernon. Given the exclusively industrial nature of Vernon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. The City retained the services of Jemmott Rollins Group, Inc. (“JRG”) to provide consultation, guidance, research and specialized administrative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit grant-making and grants management and specialized knowledge of ethics and principles governing the grant-making process. On February 4, 2014, the City Council adopted Ordinance No. 1218, as amended by Ordinances No. 1238 and No. 1257 to establish the Vernon CommUNITY Fund Grant Committee (“Grant Committee”) and provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. Fiscal Year 2019/2020 Funding Pursuant to Vernon Municipal Code Section 2.164, the City Council may appropriate funds to the VCF. Through the normal budgetary process, City Council authorized an amount of $500,000 to the VCF for fiscal year 2019/2020. The Grant Committee is required to allocate funds for fiscal year 2019/2020 in accordance with the following formula: 1) Administrative Costs shall be determined for the fiscal year and the amount shall be allocated for payment from funds appropriated to the VCF. 2) After Administrative Costs, no less than 25% of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful life of 10 years or more. 3) The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services and/or scholarship grants. No single grant of this type shall be in an amount more than $250,000. In consideration of Administrative Costs of $174,500 and the minimum required set aside for capital projects, the total maximum amount of grant funds available for award to proposals for direct services and scholarships during Fiscal Year 2019/2020 is $244,125. With $20,000 dedicated to scholarship awards, $224,125 remains for direct service grants. As a general guideline, JRG and City staff recommend the Grant Committee award approximately $74,708 in grants at each of the meetings proposed to occur this fiscal year (a total of three, including this meeting, were scheduled). This will assure the availability of resources throughout the year and a level playing field for applicants. Criteria for Ranking Grant Proposals Pursuant to Vernon Municipal Code Section 2.166, no grant shall be awarded unless doing so serves a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals from eligible applicants using the following factors: 1) The extent to which the funds will promote the health, safety, and welfare of persons residing or working within the Vernon Area. 2) The benefit anticipated to accrue to the Vernon Area. 3) The extent to which the public will appreciate that the benefits of the proposed actions were a direct result of the funding provided by the City of Vernon. 4) Evidence that the funds will be used by an organization with sufficient capacity to do the work, and will be used effectively and without inefficiencies, waste or fraud. 5) For proposals for capital projects, the ability and commitment to fund the maintenance and repair of the project over the long term. FY 2019/2020 Docket III Grant Applications Docket III and 2019/2020 year to date information is summarized in the Grant Review Committee Transmittal Report attached hereto as Attachment 1. As previously indicated, the third VCF grant docket for FY 2019/2020 contains two (2) applications for review, deliberation, and award by the Grant Committee. All applicants meet the eligibility requirements set forth in Section 2.165 of the Vernon Municipal Code and all applications were thoroughly vetted by JRG and City staff using the aforementioned ranking criteria. Based on the application criteria, JRG’s due diligence findings, and the amount of funding available, the total amount of grant funding recommended for Fiscal Year 2019/2020 Docket III is $74,725. JRG staff has prepared a written summary for each grant application describing its merits and potential risks, which is attached hereto as Attachment 2. These materials and recommendations are to be used only as guiding documents for the Grant Committee’s deliberation. The Grant Committee is expected to debate the content of each application at its May 20, 2020 meeting. The full applications are publicly available and can be accessed at the City Clerk’s Office at Vernon City Hall, or via the City’s website www.CityofVernon.org wherein Docket III grant applicant information is posted online in “Public Meetings” under the “Vernon CommUNITY Fund Grant Committee (VCFGC)” link. Grant Agreement Upon award of grants by the Grant Committee, each grant recipient shall be required to execute a Grant Agreement in substantially the same form as attached hereto as Attachment 3. The Grant Agreement sets forth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporting requirements, the return of any unused portion, and requirements respecting the use of the VCF logo. Fiscal Impact: The Fiscal Year 2019/2020 Docket III total recommended grant award amount of $74,725 is included in the 2019/2020 City Budget and is within the recommended fiscal year allocation of $244,125. Attachments: 1. FY2019/2020 VCF Docket III Direct Service Grants Transmittal Report 2. FY2019/2020 Docket III Direct Service Grant Recommendation Forms 3. VCF Direct Service Grant Form Agreement Grant Review Committee Transmittal Report May 20, 2020 Current Cycle: Docket III FY2019-2020 Direct Service Grants Total $ Amount of Grant Requests $160,000 Total Grant Budget – Current Cycle $74,725 Total # Recommended Grants 2 Summary of Recommended Grants Direct Service Grants Organization Requested Amount Recommended Amount Communities Served Inclusive Action $60,000.00 $34,725 Vernon, Bell, Boyle Heights, Commerce, Huntington Park, Unincorporated East Los Angeles YMCA of Metropolitan Los Angeles (3rd) $100,000.00 $40,000.00 Vernon, Bell, Boyle Heights, Commerce, Huntington Park, Unincorporated East Los Angeles TOTAL RECOMMENDED AMOUNT $74,725 Year to Date FY2019-20: Docket I - II Total $ Amount of Grant Requests $365,000.00 Total Awarded Amount $149,400.00 Total # Grants Recommended 6 Average Recommended Grant Amount $24,900.00 Projections Total Grants Awarded – Dockets I, II,III 8 Total $ Amount of Grants – Dockets I, II, III $224,125 GRANT RECOMMENDATION FORM General Applicant Information I Applicant Organization: I inclusive Action for the City Type of Organization: Community Service IAnnualBudget: I Amount Requested: Type of support requested: 1$1, 106,670 1$60,000 ✓General OperatingD Project/Program Brief Narrative description of the organization I Year Founded: 12008 I No. of Board Members: I1 s I Recommended Amount: I $34,725 [Z] First Time Applicant D Returning Grantee Prev. Award amount: --------- Inclusive Action for the City, a 501 (c)(3) charitable purposes organization was formed in 2015 as an outgrowth of LURN, the Leadership for Urban Renewal Network. LURN engaged committed urban planners, entrepreneurs and civic leaders in research and community action to better understand and partner with community residents to improve economic conditions in low income areas of Los Angeles, including Boyle Heights and other areas of concern to VCF. They embarked on an aggressive advocacy plan with street vendors, home based-businesses and food purveyors. The success of their campaigns and civic engagement led to formation of Inclusive Action for the City, a community development non-profit. The organization is governed by a ten member Board of Directors and managed by five staff with expertise in finance, marketing, business development and capitalization. The organization's mission is to bring people together to build strong local economies that uplift low income urban communities through advocacy and transformative economic development. Organizational strengths: Inclusive Action for the City includes on its Board of Directors many recognizable leaders among a new generation of well-educated and highly effective communicators. Many of the organization's leaders grew up in East LA and received scholarships to study at this nation's most prestigious schools. They connected through Graduate Programs at UCLA and other area schools concerned with improving communities after social disruption. The organization's impact can be understood in its achievements over its history -$500,000 in low-income loans to food entrepreneurs, nearly 90,000 lbs of fresh affordable produce procured to support and make businesses profitable and more than 7,000 participants in educational programs and workshops to advance knowledge to improve economic development in local communities. In response to current circumstances surrounding the COVID-19 pandemic, Inclusive Action (in conjunction with East LA Community Corporation and Public Counsel) have established an emergency relief program -Street Vendor Emergency Fund -to provide funding support to small businesses in the area surrounding the city of Vernon. The target businesses are those likely to have been overlooked by other, more broadly distributed federal and municipal support services or that require further financial assistance. What previous projects has the applicant successfully implemented? Inclusive Action was a prominent participant in the campaign to create a permit system for street vendors in Los Angeles and established the Community Markets Purchasing Real and Affordable Foods (COMPRA) initiative - a purchasing cooperative with the goal of providing healthy, locally sourced produce to small markets in "food deserts". This particular initiative has currently distributed over 200,000 pounds of produce to over 120 stores. Their micro-lending program (Semi'a Fund) has distributed a total of $460,000 to 48 small businesses. List any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general: The timing of the grant allocation may preclude the organization with assisting businesses to acquire resources currently available through Federal Cares ACT and Payroll Protection Programs. ------..... o Funding Recommendation Fund this proposal? I Recommended Amount: I $34,725 Suggested revision(s) to proposal/fund amount, if applicable: The applicant initially applied for $60,000 however available funds at the end of the fiscal year preclude a grant of that amount. Applicant will be encouraged to reapply for funding in the next fiscal year for the City of Vernon if small businesses find the services helpful. I Staff reviewer: !Fran Jemmott Date: 04 1 26 1 2020 Vernon CommUNITY Fund Grant Agreement On [INSERT DATE] the Vernon CommUNITY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION] (Grantee) in the amount of $[INSERT AMOUNT] to support the following purposes: To support [INSERT ORGANIZATION MISSION AND PROJECT DESCRIPTION]. Grantor and Grantee agree to the following terms and conditions of the grant: 1. Scope of Work: Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to Grantor any portion of the amount granted which is not used for those purposes. Any changes in the purposes for which grant funds are spent must be approved in writing by Grantor before implementation. [INSERT SCOPE] 2. Amount of Grant: $[INSERT AMOUNT], payable upon the Vernon CommUNITY Fund’s receipt of this executed Grant Agreement. 3. Conditions of Agreement: Grantee agrees to the following conditions: A. Reports. Grantee shall submit written reports to The Vernon CommUNITY Fund as follows: A narrative report describing in detail the use of the granted funds, compliance with the terms of the grant and the progress made toward achieving the purposes of the grant. A financial report detailing all expenditures resulting from the grant. A copy of materials (if applicable) produced as part of the grant. The schedule for such reports is: Interim report: [INSERT DATE] Final report: [INSERT DATE] Please submit your report using your FluidReview account. If you have any questions about the grant report, please reach out to the Vernon CommUNITY Fund by phone at 323.351.1198 or by email at vernoncommunityfund@ci.vernon.ca.us. Vernon CommUNITY Fund General Grant Agreement | 2 B. Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this agreement must be returned to Grantor. Grantee shall not use any portion of the funds granted herein to engage in any grassroots or direct lobbying, to intervene in any political campaign on behalf of or in opposition to any candidate for public office, to fund union activity, to induce or encourage violations of law or public policy, to cause any improper private benefit to occur, nor to take any other action inconsistent with Section 501(c)(3) of the Internal Revenue Code. C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti- terrorist financing and asset control laws, regulations, rules and executive orders, including but not limited to the USA Patriot Act of 2001. D. Return of Funds. If Grantor, in its sole discretion, determines that Grantee violates or fails to carry out any provision of this Agreement, Grantor may, in addition to any other legal remedies it may have, refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of the unexpended grant funds, which the Grantee shall immediately repay to Grantor. E. Records and Audits. Grantee must maintain these grant funds in a separate fund dedicated to charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense of such funds. Grantee shall retain original substantiating documents related to specific expenditures and make these records available for Grantor’s review upon request. Grantee shall be responsible for maintaining adequate financial records of this grant. F. No Further Obligations by Grantor. This grant is made with the understanding that Grantor has no obligation to provide other or additional support or grants to Grantee. G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this grant, Grantee retains full discretion and control over the selection process, acting completely independently of Grantor. There is no agreement, written or oral, by which Grantor may cause Grantee to choose any particular subgrantee. H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities and for its employees and all other persons engaged in work in conjunction with this agreement. I. Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this Agreement which could potentially impact the progress or outcome of the grant, including, without limitation, changes in: a) the Grantee's executive staff or key staff responsible for achieving the grant purposes, or b) losses in funding. In the event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant funds to Grantor. J. Liability, Disclaimers and Insurance Requirements. Grantee hereby irrevocably and unconditionally agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless Grantor, its officers, directors, trustees, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys' fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of Grantee, its employees or agents, in applying for or accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying Vernon CommUNITY Fund General Grant Agreement | 3 out the program or project to be funded or financed by the grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers, directors, trustees, employees or agents. Grantees receiving grants in the amount of $75,000 or more shall obtain from their insurance carriers certificates of insurance naming the City of Vernon as additional insured. K. Promotion and Publicity. Recognition of the grant brings valuable attention to the mission and activities of both Grantee and Grantor. Grantee agrees that Grantor may include information regarding Grantee and/or this grant, including the amount and purpose of the grant, any photographs or materials Grantee has provided for promotional purposes, Grantee’s logo or trademark, and/or other information or materials about Grantee’s organization and activities, in Grantor’s periodic public reports, newsletters, events, and media releases. Grantee may, subject to Grantor’s right of approval in its reasonable discretion, promote Grantor and/or this grant by: 1.Reporting on the partnership with Grantor in Grantee’s communication materials, including but not limited to, newsletters, events, media interviews, website posts, and promotional e-mails; 2.Assisting Grantor on cross-promotional events and endeavors. Grantor must review and approve all materials (including website postings) that use its name or logo, prior to production or publication. Such approval will not be unreasonably withheld. L. Entire Agreement. Grantor reserves the right to withhold or suspend payments of grant funds if Grantee fails to comply strictly with any of the terms and conditions of the Agreement. This Agreement shall supersede any prior oral or written understandings or communications between the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This Agreement may not be amended or modified, except in a written document signed by both Grantor and Grantee. [Signatures begin on next page] Vernon CommUNITY Fund General Grant Agreement | 4 IN WITNESS WHEREOF, the parties have executed this Grant Agreement effective on the _____ day of ______ ____ , 2020. [INSERT NAME], Grantee Authorized Signature Printed Name Title Date CITY OF VERNON, Grantor ATTEST: By: Lisa Pope, City Clerk Name: Carlos R. Fandino, Jr. Title: City Administrator Date: Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-163-2020 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: May 20, 2020 SUBJECT Fiscal Year 2019/2020 Vernon CommUNITY Fund Capital Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. As to the proposed capital projects, the City of Vernon is not a “lead agency” for purposes of CEQA, and the grant agreement requires that recipients submit proof of approvals under CEQA for any applicable work to be completed with grant funds; and B. Award Fiscal Year 2019/2020 capital grants totaling $81,375 to the three (3) applicants identified below at the amounts recommended: 1) Applicant: LA Music and Art School Original Amount Requested: $31,600 Amount Recommended: $31,600 Proposed Term: 1 year 2) Applicant: Mark Taper Foundation Shelter Original Amount Requested: $35,906 Amount Recommended: $24,775 Proposed Term: 1 year 3) Applicant: Southeast Community Foundation Original Amount Requested: $25,000 Amount Recommended: $25,000 Proposed Term: 1 year Background: As one of the key elements of the City’s good governance reforms, the City Council created the Vernon CommUNITY Fund (“VCF”) to provide grants to charitable and governmental entities for projects and programs that benefit those residing and working in Vernon. Given the exclusively industrial nature of Vernon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. The City retained the services of Jemmott Rollins Group, Inc. (“JRG”) to provide consultation, guidance, research and specialized administrative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit grant-making and grants management and specialized knowledge of ethics and principles governing the grant-making process. On February 4, 2014, the City Council adopted Ordinance No. 1218, as amended by Ordinances No. 1238 and No. 1257 to establish the Vernon CommUNITY Fund Grant Committee (“Grant Committee”) and provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. The Committee adopted a Capital Grants Program on May 18, 2016 which defined, among other things, the parameters of the capital award process and procedures for applicants, and criteria and timeline for awards. Fiscal Year 2019/2020 Funding Pursuant to Vernon Municipal Code Section 2.164, the City Council may appropriate funds to the VCF. Through the normal budgetary process, City Council authorized an amount of $500,000 to the VCF for fiscal year 2019/2020. The Grant Committee is required to allocate funds for fiscal year 2019/2020 in accordance with the following formula: 1) Administrative Costs shall be determined for the fiscal year and the amount shall be allocated for payment from funds appropriated to the VCF. 2) After Administrative Costs, no less than 25% of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful life of 10 years or more. 3) The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services and/or scholarship grants. No single grant of this type shall be in an amount more than $250,000. In consideration of Administrative Costs of $174,500, the 25% allocation reserved for capital project funding in FY 2019/2020 equates to $81,375, with the remaining amount of VCF funds available for award to proposals for direct services and/or scholarship grants totaling $244,125. As such, JRG and City staff recommend that three (3) capital grants be awarded in the amounts specified in this staff report for a total amount of $81,375. Criteria for Ranking Grant Proposals Pursuant to Vernon Municipal Code Section 2.166, no grant shall be awarded unless doing so serves a municipal purpose of the City, and the Executive Director and Grant Committee must rank all proposals from eligible applicants using the following factors: 1) The extent to which the funds will promote the health, safety, and welfare of persons residing or working within the Vernon Area. 2) The benefit anticipated to accrue to the Vernon Area. 3) The extent to which the public will appreciate that the benefits of the proposed actions were a direct result of the funding provided by the City of Vernon. 4) Evidence that the funds will be used by an organization with sufficient capacity to do the work, and will be used effectively and without inefficiencies, waste or fraud. 5) For proposals for capital projects, the ability and commitment to fund the maintenance and repair of the project over the long term. FY 2019/2020 Capital Grant Applications FY 2019/2020 capital grant information is summarized in the Capital Grant Review Committee Transmittal Report attached hereto as Attachment 1. As previously indicated, the VCF capital grant docket for FY 2019/2020 contains three (3) applications for review, deliberation, and award by the Grant Committee. All applicants meet the eligibility requirements set forth in Section 2.165 of the Vernon Municipal Code and all applications were thoroughly vetted by JRG and City staff using the aforementioned ranking criteria. Based on the application criteria, JRG’s due diligence findings, and the amount of funding available, the total amount of grant funding recommended for the Fiscal Year 2019/2020 capital grant docket is $81,375. JRG staff has prepared a written summary for each grant application describing its merits and potential risks, which is attached hereto as Attachment 2. These materials and recommendations are to be used only as guiding documents for the Grant Committee’s deliberation. The Grant Committee is expected to debate the content of each application at its May 20, 2020 meeting. The full applications are publicly available and can be accessed at the City Clerk’s Office at Vernon City Hall, or via the City’s website www.CityofVernon.org wherein FY 2019/2020 capital grant applicant information is posted online in “Public Meetings” under the “Vernon CommUNITY Fund Grant Committee (VCFGC)” link. Grant Agreement Upon award of capital grants by the Grant Committee, each grant recipient shall be required to execute a Capital Grant Agreement in substantially the same form as attached hereto as Attachment 3. The Grant Agreement sets forth the terms and conditions of the grant, including the amount and purpose(s) of the grant, written reporting requirements, the return of any unused portion, and requirements respecting the use of the VCF logo. Fiscal Impact: The Fiscal Year 2019/2020 total recommended capital grant award amount of $81,375 is included in the 2019/2020 City Budget and complies with the yearly VCF allocation percentage for capital grants. Attachments: 1. FY2019/2020 VCF Capital Grants Transmittal Report 2. FY2019/2020 VCF Capital Grant Recommendation Forms 3. VCF Capital Grant Form Agreement Capital Grants Total $ Amount of Grant Requests $92,506 Total Grant Budget – Current Cycle $81,375 Total # Recommended Grants 3 Summary of Recommended Grants Standard Grants Organization Requested Amount Recommended Amount Communities Served LA Music and Art School $31,600 $31,600 Unincorporated East Los Angeles Mark Taper Foundation Shelter $35,906 $24,775 Bell, Boyle Heights, Commerce, Huntington Park, Unincorporated East Los Angeles Southeast Community Foundation $25,000 $25,000 Maywood, Huntington Park, Commerce, Vernon TOTAL RECOMMENDED AMOUNT $81,375 Grant Review Committee Transmittal Report May 20, 2020 CAPITAL GRANT AGREEMENT BETWEEN THE VERNON COMMUNITY FUND AND [INSERT GRANTEE RECIPIENT NAME] FOR [INSERT BRIEF DESCRIPTION OF PROJECT] This capital grant agreement (“Agreement”) is made and entered into on this __ day of ____, 20__ (the “Effective Date”) by the Vernon CommUNITY Fund (“Grantor”), and [Insert Organization Name] ( "Grantee"). Grantor and Grantee agree to the following terms and conditions of the grant: 1.The “Grant” Defined: a)The Grant shall be available to Grantee in two parts: i)In Vernon’s fiscal year [insert year], Grantee may receive, pursuant to the procedure set forth in Section 3(d) of this Agreement, the Grant up to a maximum amount of $[insert amount] (the “FY [insert year] Grant Amount”). ii)In Vernon’s fiscal year [insert year], Grantee may receive, pursuant to the procedure set forth in Section 4(d) of this Agreement, the Grant up to a maximum amount of $[insert amount] (the “FY [insert year] Grant Amount”). b)Prior to Grantor’s ’s disbursement of and as a condition of Grantee’s receipt of any Grant funds, Grantee shall submit proof of approval, including but not limited to approvals under the California Environmental Quality Act (“CEQA”), by the City of Los Angeles and by any other applicable public agencies for any construction work to be completed with any Grant funds. For the avoidance of any doubt, the City of Vernon and/or the Vernon CommUNITY Fund shall not be a “lead agency” for purposes of CEQA and shall not be liable for determination of CEQA applicability to the Project or for initiating or completing any study, report, or negative declaration with respect to the Project. c)All Grant funds must be applied to the “Project”, as defined in Section 3 of this Agreement. d)No unused amount of the FY [insert year] Grant Amount may be “rolled over” to FY [insert year]. No unused amount of the FY [insert year] Grant Amount may be “rolled over” to a subsequent fiscal year. e)The last day that Grantee may request Grant funds in Vernon’s fiscal year [insert year] is [insert date], after which date, any remaining funds in the FY [insert year] Grant Vernon CommUNITY Capital Fund Grant Agreement | 2 Amount shall be deemed forfeited by the Grantee. f)The last day that Grantee may request Grant funds in Grantor’s fiscal year [insert year] is [insert date], after which date, any remaining funds in the FY [insert year] Grant Amount shall be deemed forfeited by Grantee. g)Under no circumstances shall the amount of money paid by Grantor to Grantee under this Agreement exceed $[insert amount] during this term of this Agreement. h)Each installment of the Grant funds must be approved by City Council prior to disbursement. 2.The “Project” Defined: a)Grantee can utilize Grant funds solely for actions listed in this Section 2 (which actions shall be known as the “Project”). If the maximum amount of the Grant is insufficient to complete the Project, Grantee will timely complete the Project with its own funds or with funds that it is able to secure from source(s) other than the Grant. b)Grantee shall undertake the activities described in its Workplan (Exhibit 1) and Budget (Exhibit 2), or subsequent updates thereof to be approved by Grantor. The Project shall include only the following: i)[Include brief description of Grantee’s overall mission and the project to be completed] ii)Funds shall be maintained in an account separate from the organization’s operating funds and restricted to use for the following Project related costs: (1) renovations or purchase of physical property; (2) design, plans, and plan approval fees; (3) consultant support to review and assist the organization in drafting and reviewing RFP and RFQ documents for prospective contractors and vendors; (4) demolition, construction, interior design, repairs, and renovation; (5) purchase or long term lease of equipment. iii)Funds shall not be used for Grantee’s: (1) payroll and wages; (2) maintenance; Vernon CommUNITY Capital Fund Grant Agreement | 3 (3) operating expenses. 3.Grantee’s duties: a)Grantee as Project Manager. Grantee or its designee shall be the project manager of the Project and ensure that the Project is completed with due diligence. In its role as project manager, Grantee may contract with third parties to complete the Project, subject to Section 3(j) of this Agreement. b)Project Commencement. Grantee shall commence work on Phase 1 of the Project no later than thirty (30) days from receipt of the fully executed grant agreement and initial payment from Grantor. If work on the Project is not commenced by that date, Grantee must submit a letter to Grantor describing steps taken to commence work on the Project, reasons for delay, and the expected Project commencement date. If work on the Project is not commenced within sixty (60) days of the date of this Agreement, Grantee must submit a second letter explaining the additional delay in implementation. Grantor may, after reviewing the circumstances, consider Grantee in default in accordance with Section 4(c) and may terminate the Agreement in accordance with Section 4(b). c) Reports. Grantee shall submit written reports to Grantor as follows: (a) a narrative report describing in detail the use of the Grant funds, compliance with the terms of the Grant and the progress made toward achieving the purposes of the Grant (b) a financial report detailing all expenditures resulting from the Grant; (c) a copy of materials (if applicable) produced as part of the Grant; and (d) a report on accountability measures to be undertaken to assure competent stewardship of Grant funds. The schedule for such reports shall be: FY [insert year] Grant Amount Interim Report: [insert date] FY [insert year] Grant Amount Final Report: [insert date] FY [insert year] Grant Amount Interim Reports: [insert date]and [insert date] FY [insert year] Grant Amount Final Report: Within thirty (30) days of completion of the Project and no later than [insert date]. d)Payment Procedure. In order to receive Grant funds, Grantee shall submit a Phase Budget Request as described below: i)Phase Budget Request. Grantee shall request Grant funds in bulk by submitting to Grantor an internally approved itemized budget for each phase of the Project (each, a “Phase Budget”) up to the limits set forth in Section 1(a). Approval, partial approval or denial by Grantor shall be provided within thirty (30) days of receipt, and any denial or partial approval shall provide a written specification of any deficiency. (1) Contingency Fund Request. Between submission of Phase Budgets, if Grantee requires additional Grant funds, then, subject to availability as prescribed in Section 2(a), Grantee may complete and submit to Grantor a Vernon CommUNITY Capital Fund Grant Agreement | 4 Prescribed Requisition Form (sample Prescribed Requisition Form appears as Exhibit 4 hereto) showing that the requested funds: (1) have been incurred or approved by Grantee; and (2) are necessary and reasonable to further the Project. With the written request, where applicable, Grantee shall provide a copy of third party quotes documenting the anticipated cost of goods or services required. Grantor shall approve the individual request if it is complete and if it is consistent with the scope of the Project. Approval, partial approval or denial shall be provided within thirty (30) days of receipt, and any denial or partial approval shall provide a written specification of any deficiency. ii)Disbursement of Funds. All funds shall be disbursed only to Grantee, either as reimbursement or advancement, consistent with the aforementioned payment procedures. No funds shall be disbursed by Grantor directly to any third party on behalf of Grantee. e)Cost Overruns. Grantee shall be solely responsible for Project cost overruns and for any actions it takes or costs that it incurs for actions that are not within the scope of the Project. Notwithstanding any other provision in this Grant to the contrary, under no circumstances will the total money that may be disbursed to Grantee during the term of this Agreement exceed $[insert amount of grant award]. f)Demonstrated Financial Ability. Grantee must demonstrate financial resources sufficient to support the Project on an ongoing basis throughout its useful life. In addition, Grantee must provide a projected plan of operations for the upcoming five fiscal years. Funding will not be granted unless Grantee can assure Grantor that Grantee has the financial ability to maintain the Project for at least five years. g)Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect, all required governmental permits, or professional licenses and credentials for itself, its facilities and liability, auto and workers compensation insurance for its employees and all other persons engaged in work and/or sponsored activities in connection with this Agreement, as required by Grantor. h)Promotion and Publicity. Recognition of the grant brings valuable attention to the mission and activities of both Grantee and Grantor. Grantee agrees that Grantor may include information regarding Grantee and/or this grant, including the amount and purpose of the grant, any photographs or materials Grantee has provided for promotional purposes, Grantee’s logo or trademark, and/or other information or materials about Grantee’s organization and activities, in Grantor’s periodic public reports, newsletters, events, and media releases. Grantee may, subject to Grantor’s right of approval in its reasonable discretion, promote Grantor and/or this grant by: 1.Reporting on the partnership with Grantor in Grantee’s communication materials, including but not limited to, newsletters, events, media interviews, website posts, and promotional e-mails; 2.Assisting Grantor on cross-promotional events and endeavors. Grantor must review and approve all materials (including website postings) that use its name or Vernon CommUNITY Capital Fund Grant Agreement | 5 logo, prior to production or publication. Such approval will not be unreasonably withheld. i)Organization and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if significant changes or events occur during the term of this Agreement which could potentially impact the progress or outcome of the Project, including, without limitation, changes in: (a) Grantee’s executive staff or key staff responsible for achieving the Grant purposes or (b) losses in funding other than the Grant. In the event that Grantee ceases its operations, Grantee shall transfer, assign and deliver title and physical possession of any and all property purchased with the Grant funds to Grantor. j)Competitive Bidding or Selection. Grantee shall bear the burden and submit proof that it is in compliance with any applicable competitive bidding and competitive selection requirements. Grantee shall submit proof it is in compliance with applicable requirements prior to Grantor’s disbursement of any Grant funds. k) Subcontracts, Successors and Assignments. Grantee shall not enter into any subcontracts for any of the Project activities required by this Agreement without Grantor’s prior written consent. Grantee shall require any subcontracts to comply in writing with the terms and conditions of this Agreement and provide the same assurances as Grantee must in its use of the Grant funds. Grantor’s consent to any subcontract shall not relieve Grantee of any of its duties or obligations under this Agreement. i)This Agreement shall be binding upon and inure to the benefit of Grantor, Grantee, and their respective successors and assigns, except that Grantee may not assign or transfer its rights or obligations hereunder or any interest herein without the prior consent in writing of Grantor. 4.General Provisions a)Audit. Grantor shall have the right to conduct a financial and compliance audit of Grantee at any time upon reasonable written notice to Grantee. Grantee shall maintain Project-related records for at least three (3) years from the Effective Date of this Agreement and shall make such records promptly accessible to Grantor upon its request. b)Termination of Agreement. Unless terminated earlier pursuant to the default provisions below, the Agreement shall terminate, and any duties Grantor may have to Grantee under this Agreement shall terminate upon the earlier to occur of: (1) three years from the Effective Date of this Agreement; (2) complete disbursal by Grantor of the maximum amount of the Grant funds; or (3) issuance of a certificate of completion of the Project by the applicable local governmental or regulatory authority. c) Default. A default under this Agreement shall exist upon the occurrence of any of the following events: Vernon CommUNITY Capital Fund Grant Agreement | 6 i)Either party fails to perform, observe or discharge any of its covenants, agreements or obligations contained herein or in any exhibit attached hereto; or ii)Any representation, warranty or statement made by Grantee herein or in any documents or reports relied upon by Grantor to measure progress on the Project, the expenditure of Grant moneys or the performance by Grantee is untrue in any material respect when made; or iii)Grantee (a) applies for or consents to the appointment of, or the taking of possession by, a receiver, custodian, trustee, or liquidator of itself or of substantially all of its property, (b) admits in writing to its inability, or is generally unable, to pay its debts as they become due, (c) makes a general assignment for the benefit of its creditors, (d) is adjudicated a bankrupt or insolvent, (e) commences a voluntary case under the Federal Bankruptcy Code (as now or hereafter in effect), (f) files a petition seeking to take advantage of any other law relating to bankruptcy, insolvency, reorganization, winding-up, or composition or adjustment of debts, (g) fails to controvert in a timely and appropriate manner, or acquiesces in writing to, any petition filed against it in an involuntary case under the Bankruptcy Code, or (h) takes any action for the purpose of effecting any of the foregoing. d)Remedies upon Default. If Grantee’s default is not cured within fifteen (15) days of written notice thereof to Grantor or such longer period as Grantor may authorize in its sole discretion, Grantor may pursue any remedies available under this Agreement, at law or in equity. Such remedies include, but are not limited to, termination of this Agreement, return of all or a portion of the Grant funds paid to Grantee or turnover of title and physical possession of property purchased with Grant funds, payment of interest earned on the Grant funds. If, as a result of Grantee’s default, Grantor demands return of all or a portion of the Grant funds and/or payment of interest earned on the Grant funds, Grantee may, at Grantee’s option, satisfy such demand by paying to Grantor the amount demanded or permitting Grantor to recover the amount by deducting that amount from future payments to Grantee from Grantor. If Grantee fails to repay the amount demanded within fifteen (15) days of the demand, Grantee shall be deemed to have elected the deduction option and Grantor may deduct the amount demanded from any future payment from Grantor to Grantee, including but not limited to, any payment to Grantee from Grantor under this Agreement and any payment to Grantee from Grantor under any other contract or agreement, present or future, between Grantee and Grantor. e)Indemnity and Insurance. Neither party shall be required to indemnify the other except to the extent that liability is allocated pursuant to a court of law, arbitration or other dispute resolution process. Grantee shall determine its own needs in procurement of insurance to cover potential liabilities. Grantor will not defend or indemnify Grantee should Grantee be sued for any reason. f)Expenditure of Grant Funds. Any funds not expended in accordance with the terms of this Grant Agreement must be returned to Grantor. Grantee shall not use any portion Vernon CommUNITY Capital Fund Grant Agreement | 7 of the funds granted herein to engage in any grassroots campaign for public office, nor to fund union activity. g)In writing. All notices, bills, invoices, consents and other communications between the parties shall be in writing, and shall be sent by certified mail (return receipt requested) or other delivery service which provides evidence of delivery, using the following addresses: Grantee: [Insert contact information] Grantor: Vernon CommUNITY Fund Attention: Carlos R. Fandino, Jr. City Administrator 4305 Santa Fe Avenue Vernon, CA 90058 Mailed notices shall be deemed communicated as of the day of receipt. h)No Joint Venture or other Relationship. Grantee has determined to undertake the Project at its sole cost and risk, and to assume all liability for any and all costs above the amount of the Grant. This Agreement does not create a partnership, or a joint venture, or any business relationship between Grantee and Grantor, and it does not create an obligation for Grantor to refund or reimburse any costs incurred by Grantee beyond the maximum Grant amounts set forth in Section 1(a). Grantee understands and agrees that it is a grantee of Grantor and not an employee, agent, consultant or independent contractor of Grantor, and that Grantee is not providing services for or on behalf of Grantor. i)Binding Nature and Assignment. This agreement shall be binding upon and inure to the benefit of Grantor, Grantee, and their respective successors and assigns, except that Grantee may not assign or transfer its rights or obligations hereunder or any interest herein without the prior consent in writing of Grantor. j)Entire Agreement. This Grant Agreement represents the entire integrated agreement between Grantee and Grantor, and supersedes all prior negotiations, representations or agreements, either written or oral. k) No Implied Waiver, Cumulative Remedies. The failure of Grantor to exercise, and any delay in exercising any right, power, or privilege under this Agreement shall not operate as a waiver thereof, nor shall any single or partial exercise of any right, power, or privilege under this Agreement preclude any other or further exercise thereof or the exercise of any other such right, power, or privilege. The remedies provided herein are cumulative and not exclusive of any remedies provided by law. l)Amendment to Grant Agreement. No portion of this Grant Agreement may be waived, altered, modified, supplemented, or amended except by a written instrument signed by both Grantee and Grantor. Vernon CommUNITY Capital Fund Grant Agreement | 8 m)Governing Law. The rights, obligations, duties and liabilities of the parties to this Grant and the interpretation of this Agreement shall be governed by California law, without regard to California’s laws regarding choice of applicable law. n)Venue and Jurisdiction. For all court proceedings relating to this Grant, venue shall be proper in Los Angeles County. o)Voluntary Agreement. The Parties hereto, and each of them, represent and declare that they have carefully read this Grant Agreement and know the contents thereof and have been advised by their own counsel or had the opportunity to do so, and that each has signed this Grant freely and voluntarily. As such, the Parties agree that the normal rule of construing an agreement against the drafter of the document shall not apply here. p)Headings. The section headings in this Agreement are included for convenience only, do not give full notice of the terms of any portion of this Agreement and are not relevant to the interpretation of any provision of this Agreement. q)Counterparts. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. r)Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if this Agreement did not contain the particular term or provision held to be invalid. s) No Third Party Beneficiaries. Grantor and Grantee are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right, whether directly, indirectly or otherwise, to third persons. t)Attorney Fees. In the event of any action to enforce rights under this Agreement, the prevailing party shall be entitled its costs and expenses, including reasonable attorney’s fees, incurred in connection with such action. [Signatures Begin on Next Page]. Vernon CommUNITY Capital Fund Grant Agreement | 9 IN WITNESS WHEREOF, the Parties have signed this Grant Agreement as of the date stated in the introductory clause. [Insert Grantee Name], a California corporation By: Name: Title: By: Name: Title: City of Vernon, a California charter city and California municipal corporation By:____________________________ Carlos R. Fandino, Jr., City Administrator ATTEST: __________________________________ Lisa Pope, City Clerk APPROVED AS TO FORM: __________________________________ Arnold Alvarez-Glasman, Interim City Attorney Vernon CommUNITY Capital Fund Grant Agreement | 10 EXHIBIT 1 WORKPLAN Vernon CommUNITY Capital Fund Grant Agreement | 11 EXHIBIT 2 PHASE BUDGETS Vernon CommUNITY Capital Fund Grant Agreement | 12 EXHIBIT 3 SAMPLE PRESCRIBED REQUISITION Vernon CommUNITY Capital Fund Grant Agreement | 13 Between submission of Phase Budgets, if Grantee requires additional Grant funds, then, subject to availability as prescribed in Section 2(a), Grantee may complete and submit to Grantor a Prescribed Requisition Form showing that the requested funds: (1) have been incurred or approved by Grantee; and (2) are necessary and reasonable to further the Project. With the written request, where applicable, Grantee shall provide a copy of third party quotes documenting the anticipated cost of goods or services required. Grantor shall approve the individual request if it is complete and if it is consistent with the scope of the Project. Approval, partial approval or denial shall be provided within thirty (30) days of receipt, and any denial or partial approval shall provide a written specification of any deficiency. Notwithstanding any other provision in the Grant Agreement to the contrary, under no circumstances will the total money that may be disbursed to Grantee during the term of the Agreement exceed $[insert amount of grant award]. [A sample letter can be found on the next page.] Vernon CommUNITY Capital Fund Grant Agreement | 14 Date: [Insert date] To: Carlos R. Fandino, Jr., City Administrator From: [Organization name and Grantee contact] Subject: Request for Additional Funds As per Section 3(d)(i)(1) of the Vernon CommUNITY Fund Capital Grant Agreement, [Grantee] requests funding in the amount of [insert amount] for the purpose of [description]. The following expenses have been incurred or approved by Grantee and are necessary and reasonable to further the Project. [Itemize activities/expenses incurred for project] [Grantee] understands that approval, partial approval, or denial shall be provided within thirty (30) days of receipt of this request. If you have any questions, please contact [name] at [contact information]. [Grantee] By: City of Vernon By: Requisition # [insert number] Vernon Community Fund Grant Committee Agenda Item Report Agenda Item No. COV-165-2020 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: May 20, 2020 SUBJECT Fiscal Year 2019/2020 Vernon CommUNITY Fund Scholarship Grants Recommendation: A. Find that the award of the grants proposed in this staff report is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. And even if such action were a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Award Fiscal Year 2019/2020 scholarship grants totaling $20,000 to the eight (8) applicants identified below at the amounts recommended: 1) Applicant: #6 - Mariela Barrales Amount: $2,000 School: Garfield High School Resident City: East Los Angeles 2) Applicant: #8 - Angelica Garcia Amount: $2,000 School: Garfield High School Resident City: East Los Angeles 3) Applicant: #2 - Daniel Gonzalez Amount: $3,000 School: Maywood Center for Enriched Studies Magnet School Resident City: Bell 4) Applicant: #4 - Britney Juarez Amount: $2,000 School: Garfield High School Resident City: East Los Angeles 5) Applicant: #3 - Sara Lopez Amount: $3,000 School: Garfield High School Resident City: East Los Angeles 6) Applicant: #1 - Arely Ordonez Amount: $3,000 School: Bell High School Resident City: Huntington Park 7) Applicant: #7 - Samantha Tomayo Amount: $2,000 School: Bell High School Resident City: Huntington Park 8) Applicant: #5 - Citlaly Zazueta Amount: $3,000 School: Marquez School of Social Justice Resident City: Huntington Park Background: As one of the key elements of the City’s good governance reforms, the City Council created the Vernon CommUNITY Fund (“VCF”) to provide grants to charitable and governmental entities for projects and programs that benefit those residing and working in Vernon. Given the exclusively industrial nature of Vernon, the City Council determined that the VCF was in the best interest of the City and its residents, businesses, and workers. The City retained the services of Jemmott Rollins Group, Inc. (“JRG”) to provide consultation, guidance, research and specialized administrative support services to the City Administrator and City staff related to the VCF. JRG has extensive experience in non-profit grant-making and grants management and specialized knowledge of ethics and principles governing the grant-making process. On February 4, 2014, the City Council adopted Ordinance No. 1218, as amended by Ordinances No. 1238 and No. 1257 to establish the Vernon CommUNITY Fund Grant Committee (“Grant Committee”) and provide the basic guidelines and operational procedures for said Committee and its officers, including those related to the allocation of funds and the processes for reviewing and ranking applications and awarding grants. At its November 20, 2019 meeting, the VCF Grant Committee approved an allocation in the amount of $20,000 toward the VCF Scholarship Program. Fiscal Year 2019/2020 Funding Pursuant to Vernon Municipal Code Section 2.164, the City Council may appropriate funds to the VCF. Through the normal budgetary process, City Council authorized an amount of $500,000 to the VCF for fiscal year 2019/2020. The Grant Committee is required to allocate funds for fiscal year 2019/2020 in accordance with the following formula: 1) Administrative Costs shall be determined for the fiscal year and the amount shall be allocated for payment from funds appropriated to the VCF. 2) After Administrative Costs, no less than 25% of funds available in any fiscal year shall be awarded to proposals to expend funds on capital projects with a projected useful life of 10 years or more. 3) The remainder of available funds in any fiscal year may be awarded to proposals to expend funds on direct services and/or scholarship grants. No single grant of this type shall be in an amount more than $250,000. In consideration of Administrative Costs of $174,500 and the minimum required set aside for capital projects, the total maximum amount of grant funds available for award to proposals for direct services and/or scholarship grants during Fiscal Year 2019/2020 is $244,125. The VCF Grant Committee approved an allocation in the amount of $20,000 toward the VCF Scholarship Program. As such, JRG and City staff recommend the Grant Committee award $20,000 in scholarship grants in the specified amounts to the individual students identified in this staff report. Criteria for Ranking Scholarship Grant Applicants Pursuant to Vernon Municipal Code Section 2.166, all eligible scholarship applicants must be ranked using the following factors: Award Criteria (not in order of priority) (1) Financial need (2) Academic achievement (3) Community/extracurricular involvement (4) Leadership at school or in the community (5) Awards and recognition (6) Personal and/or family attributes, as demonstrated through scholarship application process FY 2019/2020 Scholarship Grant Applications As previously indicated, there are eight (8) FY 2019/2020 Scholarship grant candidates presented for review, deliberation, and award by the Grant Committee. All applicants meet the eligibility requirements set forth in Section 2.165 of the Vernon Municipal Code and all applications were thoroughly vetted by JRG and City staff using the aforementioned ranking criteria. Based on the application criteria, due diligence findings, and the amount of funding available, the total amount of scholarship grant funding recommended for Fiscal Year 2019/2020 is $20,000. Recommended scholarship recipient information is summarized in each evaluation form attached hereto as Attachment 1. These materials and recommendations are to be used only as guiding documents for the Grant Committee’s deliberation. The Grant Committee is expected to debate the content of each application at its May 20, 2020 meeting. The full applications are publicly available and can be accessed at the City Clerk’s Office at Vernon City Hall, or via the City’s website www.CityofVernon.org wherein Docket IV grant applicant information is posted online in “Public Meetings” under the “Vernon CommUNITY Fund Grant Committee (VCFGC)” link. Fiscal Impact: The Fiscal Year 2019/2020 total recommended scholarship grant award amount of $20,000 is included in the 2019/2020 City Budget and is within the recommended allocation of $20,000 for scholarship grants. Attachments: 1. FY2019/2020 VCF Scholarship Evaluation Summary Forms Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA: _________________ School: ______________________________________ Resident City: _________________ The criteria below will be used to evaluate applicant: Financial need (30 points) Community/extracurricular involvement and leadership (30 points) Academic achievement (20 points) Awards and recognition (10 points) Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE) SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively experience, career goals, and how receiving a scholarship will help the applicant. Recommendations , talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant s in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE) SCORE _____ Transcr -secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE) SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the The ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities. Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? Yes No IF YES, INDICATE RECOMMENDED AWARD AMOUNT: $ ________________ Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA: _________________ School: ______________________________________ Resident City: _________________ The criteria below will be used to evaluate applicant: Financial need (30 points) Community/extracurricular involvement and leadership (30 points) Academic achievement (20 points) Awards and recognition (10 points) Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE) SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively experience, career goals, and how receiving a scholarship will help the applicant. Recommendations , talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant s in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE) SCORE _____ Transcr -secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE) SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the The ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities. Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? Yes No IF YES, INDICATE RECOMMENDED AWARD AMOUNT: $ ________________ Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA: _________________ School: ______________________________________ Resident City: _________________ The criteria below will be used to evaluate applicant: Financial need (30 points) Community/extracurricular involvement and leadership (30 points) Academic achievement (20 points) Awards and recognition (10 points) Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE) SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively experience, career goals, and how receiving a scholarship will help the applicant. Recommendations , talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant s in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE) SCORE _____ Transcr -secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE) SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the The ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities. Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? Yes No IF YES, INDICATE RECOMMENDED AWARD AMOUNT: $ ________________ Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA: _________________ School: ______________________________________ Resident City: _________________ The criteria below will be used to evaluate applicant: Financial need (30 points) Community/extracurricular involvement and leadership (30 points) Academic achievement (20 points) Awards and recognition (10 points) Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE) SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively experience, career goals, and how receiving a scholarship will help the applicant. Recommendations , talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant s in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE) SCORE _____ Transcr -secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE) SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the The ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities. Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? Yes No IF YES, INDICATE RECOMMENDED AWARD AMOUNT: $ ________________ Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA: _________________ School: ______________________________________ Resident City: _________________ The criteria below will be used to evaluate applicant: Financial need (30 points) Community/extracurricular involvement and leadership (30 points) Academic achievement (20 points) Awards and recognition (10 points) Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE) SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively experience, career goals, and how receiving a scholarship will help the applicant. Recommendations , talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant s in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE) SCORE _____ Transcr -secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE) SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the The ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities. Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? Yes No IF YES, INDICATE RECOMMENDED AWARD AMOUNT: $ ________________ Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA: _________________ School: ______________________________________ Resident City: _________________ The criteria below will be used to evaluate applicant: Financial need (30 points) Community/extracurricular involvement and leadership (30 points) Academic achievement (20 points) Awards and recognition (10 points) Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE) SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively experience, career goals, and how receiving a scholarship will help the applicant. Recommendations , talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant s in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE) SCORE _____ Transcr -secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE) SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the The ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities. Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS _ TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? Yes No IF YES, INDICATE RECOMMENDED AWARD AMOUNT: $ ________________ Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA: _________________ School: ______________________________________ Resident City: _________________ The criteria below will be used to evaluate applicant: Financial need (30 points) Community/extracurricular involvement and leadership (30 points) Academic achievement (20 points) Awards and recognition (10 points) Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE) SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively experience, career goals, and how receiving a scholarship will help the applicant. Recommendations , talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant s in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE)SCORE _____ Transcr -secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE) SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the The ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities. Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? IF YES, INDICATE RECOMMENDED AWARD AMOUNT: Yes No ___ $2,000_________ Vernon CommUNITY Fund Scholarship Program Vernon CommUNITY Fund Scholarship Applicant Evaluation Form Applicant: ______________________________________ GPA: _________________ School: ______________________________________ Resident City: _________________ The criteria below will be used to evaluate applicant: Financial need (30 points) Community/extracurricular involvement and leadership (30 points) Academic achievement (20 points) Awards and recognition (10 points) Personal and/or family attributes and values (10 points) 1. DEMONSTRATED FINANCIAL NEED (30 POINTS POSSIBLE) SCORE _____ The applicant has completed the Financial Analysis Summary to project their anticipated costs for their post-secondary educational pursuits. A VCF Scholarship may be awarded in a dollar amount that considers all financial aid being awarded to applicant and the total cost for their education. Total unmet financial need of applicant is $ ______________. 2. COMMUNITY INVOLVEMENT AND LEADERSHIP (30 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay, Recommendation Forms (and letters if applicable), and Verification of Community Service Hours should collectively experience, career goals, and how receiving a scholarship will help the applicant. Recommendations , talents and abilities, such as leadership, artistic abilities, excellence in athletics or extra-curricular activities, etc. Applicant s in events and/or activities (such as student body office, work experience, special family responsibilities and obligations, and/or community service) leading to the accumulation of knowledge, attitudes and skills needed in post-secondary education should be considered. The quality and quantity of such events in the life of the individual should be assessed. 3. ACADEMIC ACHIEVEMENT (20 POINTS POSSIBLE)SCORE _____ Transcr -secondary educational demands. Preparatory courses (e.g. algebra, biology, literature, composition, chemistry, history, government, foreign language) should be completed with passing grades (at a minimum). Through academics, the student should demonstrate their ability to be successful in their pursuit of a trade school/college education. Vernon CommUNITY Fund Scholarship Program 4. AWARDS AND RECOGNITION (10 POINTS POSSIBLE) SCORE _____ If application indicates that the student has received awards and/or recognition during their high school career in academics and/or in extracurricular activities, this should be considered. Acknowledgement by others demonstrates how the candidate is regarded and validates their work ethic, spirit, abilities, maturity, and perseverance in efforts to excel. 5. PERSONAL AND/OR FAMILY ATTRIBUTES AND VALUES (10 POINTS POSSIBLE) SCORE _____ The Autobiographical Essay and Recommendation Forms (and letters if applicable) should convey the The ability to be successful in their prospective career will be based upon personal qualities demonstrated in their day-to-day school/work/volunteer activities. Qualities such as motivation, enthusiasm, dedication, and the desire to achieve a successful outcome in their chosen field of study should be assessed. 6. COMMENTS TOTAL SCORE RECOMMENDED FOR VCF SCHOLARSHIP? Yes No IF YES, INDICATE RECOMMENDED AWARD AMOUNT: $ ________________