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20200602 City Council Agenda Packet Agenda City of Vernon Regular City Council Meeting Tuesday, June 02, 2020, 09:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Leticia Lopez, Mayor Melissa Ybarra, Mayor Pro Tem William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVERNOR NEWSOM’S EXECUTIVE ORDER N-29-20 The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar or by calling (415) 655-0060, Access Code 561-884-461#. You may submit comments to PublicComment@ci.vernon.ca.us with the subject line “June 2, 2020 City Council Meeting Public Comment Item #__.” Comments received prior to 8 a.m., Tuesday, June 2, 2020, will be read into the record. CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. Public Works I-710 South Corridor Update by Gateway Cities Council of Governments Recommendation: No action required by City Council. This is a presentation only. Page 2 of 6 Regular City Council Meeting Agenda June 02, 2020 PUBLIC HEARINGS 2. City Administration Citywide Budget and Appropriations Limit (GANN) for Fiscal Year 2020/2021 Recommendation: A) Adopt Resolution No. 2020-13 approving the Citywide budget for Fiscal Year 2020-2021; and B) Adopt Resolution No. 2020-14 establishing the City’s Appropriation Limit for the Fiscal Year 2020-2021. 1. Resolution No. 2020-13 Budget 2. Resolution No. 2020-14 GANN 3. GANN Calculation 4. Public Hearing Notice CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 3. City Clerk Approval of Minutes Recommendation: Approve the May 19, 2020 Regular City Council meeting minutes. 1. City Council Minutes 5-19-2020 4. Finance/Treasury Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 46, for the period of May 3 through May 16, 2020, which totals $2,224,976.13 and consists of ratification of electronic payments totaling $1,863,522.53 and ratification of the issuance of early checks totaling $361,453.60. 1. Operating Account Warrant Register No. 46 5. Public Works Public Works Monthly Building Report Recommendation: Receive and file the April 2020 Building Report. 1. Public Works Department April 2020 Building Report Page 3 of 6 Regular City Council Meeting Agenda June 02, 2020 6. City Clerk Records Retention Schedule Recommendation: Adopt Resolution No. 2020-15 approving the City's Records Retention Schedule, authorizing destruction of certain City records and repealing Resolution No. 2017-53. 1. Resolution No. 2020-15 Records Retention Schedule 7. Public Utilities Change Order No. 1 to Construction Contract with General Pump Company, Inc. for On-Call Well and Booster Pump Repairs Recommendation: A) Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15301, because the project consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use; and B) Approve and authorize the City Administrator to execute Change Order No. 1 to the Construction Contract with General Pump Company, Inc., in substantially the same form as submitted, authorizing renewal of the contract term for a one year period from July 1, 2020 through June 30, 2021, at a cost not-to-exceed $600,000 for the renewal term for on-call well and booster pump repairs. 1. Change Order No. 1 to General Pump Inc. Construction Contract 8. Public Works Sub-Recipient Agreement for the Purposes of the Proposition 1 Storm Water Agreement – Supplemental Expense Recommendation: A. Find that approval of the supplemental expense is exempt under the California Environmental Quality Act (CEQA) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore is not a “project” as defined in CEQA Guidelines section 15378, and to the extent approving the supplemental expense can be deemed a “project,” it is part and parcel of the larger project of designing and constructing the infiltration cistern regional project, which has been subject to CEQA review and mitigation; and B. Approve the supplemental expense for an amount up to $8,000 for the implementation of the John Anson Ford Park Infiltration Cistern, Phase I (Project) approved by City Council under the Sub-Recipient Agreement between the City of Vernon the cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park, Maywood (Sub-Recipients), and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) for the purposes of the Proposition 1 Storm Water Agreement. Page 4 of 6 Regular City Council Meeting Agenda June 02, 2020 9. Human Resources Agreement with Alliant Insurance Services, Inc. for Health Benefits Brokerage and Consulting Services Recommendation: Approve and authorize the City Administrator to execute a Services Agreement with Alliant Insurance Services, Inc. (Alliant), in substantially the same form as submitted, for a one-year term in an amount not-to-exceed $74,000 for the provision of Health Benefits Brokerage and Consulting Services, with an effective date of July 1, 2020. 1. Services Agreement with Alliant Insurance Services, Inc. NEW BUSINESS 10. Human Resources Amendment No. 1 to the Side Letter of Agreement with the Vernon Professional Firefighters Association, Local 2312 Recommendation: Adopt Resolution No. 2020-16 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Professional Firefighters Association, Local 2312. 1. Resolution No. 2020-16 VPFA 2. VPFA MOU 3. VPFA Side Letter 11. Human Resources Amendment No. 1 to the Side Letter of Agreement with the Vernon Fire Management Association Recommendation: Adopt Resolution No. 2020-17 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Fire Management Association. 1. Resolution No. 2020-17 VFMA 2. VFMA MOU 3. VFMA Side Letter 12. Human Resources City's Fringe Benefits Policy and Citywide Classification and Compensation Plan Recommendation: A) Adopt Resolution No. 2020-18 adopting Citywide Fringe Benefits Policy and repealing Resolution No. 2020-07; and B) Adopt Resolution No. 2020-19 adopting Citywide Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1). 1. Resolution No. 2020-18 Citywide Fringe Benefits Policy 2. Resolution No. 2020-19 Citywide Classification and Compensation Plan Page 5 of 6 Regular City Council Meeting Agenda June 02, 2020 ORAL REPORTS City Administrator Reports on Activities and other Announcements. City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff. CLOSED SESSION 13. City Attorney THREAT TO PUBLIC SERVICES OR FACILITIES Government Code Section 54957 Consultation with City Administrator, City Attorney, Police Chief and other related City officials 14. City Administration CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Agency Designated Representative: Carlos Fandino, City Administrator Employee Organizations: Vernon Professional Firefighters Association and Vernon Fire Management Association CLOSED SESSION REPORT ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 28th day of May, 2020. By: __________________________________ Sandra Dolson, Administrative Secretary Page 6 of 6 Regular City Council Meeting Agenda June 02, 2020 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.1-1). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page. Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate. City Council Agenda Item Report Agenda Item No. COV-206-2020 Submitted by: Daniel Wall Submitting Department: Public Works Meeting Date: June 2, 2020 SUBJECT I-710 South Corridor Update by Gateway Cities Council of Governments Recommendation: No action required by City Council. This is a presentation only. Background: Karen Heit, Transportation Deputy for the for the Gateways Cities Council of Governments, will provide information on the I-710 Corridor Project, including: •Update on the Final Environmental Documents •Update on the Clean Trucks Program •Overview of the Early Action Program; and •Overview of local hiring considerations Fiscal Impact: Attachments: City Council Agenda Item Report Agenda Item No. COV-193-2020 Submitted by: Scott Williams Submitting Department: City Administration Meeting Date: June 2, 2020 SUBJECT Citywide Budget and Appropriations Limit (GANN) for Fiscal Year 2020/2021 Recommendation: A) Adopt Resolution No. 2020-13 approving the Citywide budget for Fiscal Year 2020-2021; and B) Adopt Resolution No. 2020-14 establishing the City’s Appropriation Limit for the Fiscal Year 2020-2021. Background: At the City Council meetings of April 7, April 21, and May 5, 2020, staff presented the proposed Fiscal Year (FY) 2020-2021 Citywide Budget, including a budget overview encapsulating the City’s overall financial position, identifying challenges (e.g. the City’s structural deficit), and articulating relevant strategies to address budgetary issues facing Vernon in the short and long term. The presentations included information on the City’s fiscal policy, budget process, historical budget comparisons (Citywide and fund specific), and adjustments made in light of the economic effects of the COVID-19 pandemic. During the April 7, 2020 Council meeting, departments were initially advised to maintain expenditures at the previous fiscal year’s levels. General fund revenues were reduced to account for the decrease in expected utility users tax, sales and use tax, business license tax, and building permit fees due to the decrease in economic activity as a result of the current state of emergency. On April 21, 2020, the Council received a presentation which included the addition of funds for the Westside Development project; adjusting the parcel tax revenues for the CPI increase; and increasing sales and use tax revenues to take into account the effects of the newly approved sales tax measure. At the Council’s request, during the May 5, 2020 budget presentation, the budget was revised to include decreasing capital outlays in General Fund and Vernon Public Utilities, decreasing Vernon Public Utility supplies and services, including the proceeds from the bond offering, and reducing expected utility revenues. As staff continues Citywide succession planning efforts and maintains its commitment to maximizing organizational efficiencies, some positions have been unfunded due to departmental reorganization and outsourcing. The City remains focused on delivering exceptional, professional, quality services to businesses and residents and, therefore, will continually evolve by implementing adjustments to staffing throughout the City to ensure service standards are met. An overall net decrease of approximately $710,791 due to staffing modifications has been incorporated into the Salaries/Benefits Expenditures in the FY 2020/2021 Budget. In order to maintain the health and safety of employees and visitors to City Hall, the City has budgeted for additional janitorial services to continuously clean and sanitize the premises. The increase has been incorporated into the budget for an additional $103,920 in Supplies/Services Expenditures. Adjustments to the City Attorney Department’s budget, including the contract for interim City Attorney services will increase Supplies/Services Expenditures by $226,000. However, coupled with the reduction in costs associated to personnel, City Attorney’s departmental budget decreased by $484,791 overall. There were two minor changes to General Fund Supplies/Services Expenditures to consolidate costs across departments, which reduced the Supplies/Services Expenditure budget by $49,180. The difference in the total monetary impact from the time of the Budget Workshop in May to present equates to an overall decrease in City expenditures in the amount of approximately $385,370. Resolution No. 2020-13 approves the Citywide FY 2020-2021 Budget (Attachment 1). California voters approved an initiative on November 6, 1979 that added Article XIIIB to the State Constitution, which placed limits on the amount of revenue that can be appropriated by all entities of government. This State Appropriation Limit is often referred to as the Gann Limit, after Paul Gann, the author of the measure placing the limit in the State constitution. In accordance with that legislation, the governing body of each government jurisdiction must, by resolution, establish its annual Appropriation Limit for the coming year at a regularly scheduled meeting or noticed special meeting (Attachment 2). The original Article XIIIB (Proposition 4) and its implementing legislation, Chapter 1205/80, was modified in June 1990 by Proposition 111 and SB 88 (Chapter 60/90). As a result of Proposition 111, the City is required to choose between two annual inflation factors: (1) the growth in California per capita income; or (2) the growth in non-residential assessed valuation due to new construction within the City; and two population factors: (1) the growth in City; or (2) County population. The City calculated its appropriation limit based on the non-residential assessed valuation due to new construction as its annual inflation factor and the County’s population growth as its annual population growth factors for Fiscal Year 2017-2018, 2018-2019, 2019-2020, and 2020-2021 (Attachment 3). Over the last ten (10) years, and including 2020-2021, the City’s appropriations subject to the Appropriation Limit have remained well below the Appropriation Limit. Given the size of this gap, it is unlikely that the City will exceed the Appropriation Limit in the upcoming years without significant changes to the City’s tax structure. Notice of public hearing for consideration of the Fiscal Year 2020/2021 Proposed Citywide Budget and Governmental Appropriation Limit (GANN) published in The Wave on May 18, 2020 (Attachment 4). Fiscal Impact: The Fiscal Year 2020-2021 Budget includes $319,963,521 in revenues and expenditures. The 2020-2021 Governmental Appropriation Limit is $1,562,357,724, which is well under the limitations imposed pursuant to GANN. Attachments: 1. Resolution No. 2020-13 Budget 2. Resolution No. 2020-14 GANN 3. GANN Calculation 4. Public Hearing Notice RESOLUTION NO. 2020-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING THE FISCAL YEAR 2020-2021 BUDGET SECTION 1. Recitals. A. On April 7, April 21, and May 5, 2020, staff presented the proposed budget to the City Council. B. The proposed budget maintains the proper balance between revenues and expenditures, and establishes thoughtfully considered priorities. C. Pursuant to Government Code Section 66002, the City Council held a public hearing on the budget, which included the Capital Improvement Plan. D. Approval of the budget is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council hereby finds and determines that the above recitals are true and correct. SECTION 3. The City Council hereby approves the budget as set forth in Exhibit A, attached hereto and incorporated by reference, to anticipate the requirements for fiscal year 2020-2021 for the different departments of the City of Vernon. SECTION 4. The anticipated revenues for the fiscal year 2020-2021 are set forth in Exhibit B, attached hereto and incorporated by reference. SECTION 5. The City Council hereby finds and determines that certain items provided for in individual department budgets are in the nature of community promotion and education, and the City Council further finds and determines that the same are in the best interests of the City, and necessary for the further development of the City and constitute a reasonable expenditure of public funds. Resolution No. 2020-13 Page 2 of 2 _______________________ SECTION 6. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 2nd day of June, 2020. _____________________________ LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: _________________________________ ARNOLD M. ALVAREZ-GLASMAN, Interim City Attorney CITY OF VERNONFiscal 2020-2021 Final Budget Summary as of May 14, 2020Cash BasisGovernmental FundsBusiness-Type FundsSuccessor GovernmentalBusiness-typeGeneral Agency FundsElectric Gas Water Fiber Optics Funds City-WideFund Funds TotalFund Fund Fund Fund TotalTotalNoteOperating revenuesTaxes43,760,295 5,911,113 49,671,408 - - - - - 49,671,408 Special assessments1,205,000 - 1,205,000 - - - - - 1,205,000 Licenses and permits1,831,367 - 1,831,367 - - - - - 1,831,367 Fines, forfeitures and penalties199,788 - 199,788 - - - - - 199,788 Investment income (loss)86,700 - 86,700 1,000,000 - - - 1,000,000 1,086,700 Intergovernmental revenues2,501,820 - 2,501,820 - - - - - 2,501,820 Charges for services1,348,724 - 1,348,724 217,453,351 14,133,775 10,556,377 700,000 242,843,503 244,192,227 Other revenues943,454 - 943,454 - - - - - 943,454 Total operating revenues51,877,148 5,911,113 57,788,261 218,453,351 14,133,775 10,556,377 700,000 243,843,503 301,631,764 Operating expendituresGeneral government14,546,841 250,000 14,796,841 - - - - - 14,796,841 Public safety - Police11,968,703 - 11,968,703 - - - - - 11,968,703 Public safety - Fire17,449,210 - 17,449,210 - - - - - 17,449,210 Half-Year City of Vernon Fire & Half-Year LA County Public works8,513,946 - 8,513,946 - - - - - 8,513,946 Health services1,490,775 - 1,490,775 - - - - - 1,490,775 Community promotion500,000 - 500,000 - - - - - 500,000 Community development500,000 - 500,000 - - - - - 500,000 Principal retirement- 3,105,000 3,105,000 29,520,000 - - - 29,520,000 32,625,000 Interest payment- 2,556,113 2,556,113 15,208,498 - - - 15,208,498 17,764,611 Capital outlay6,332,360 - 6,332,360 10,707,000 270,000 7,376,685 300,000 18,653,685 24,986,045 Cost of sales- - 158,166,930 13,692,225 8,343,537 431,837 180,634,529 180,634,529 Total operating expenditures61,301,835 5,911,113 67,212,948 213,602,428 13,962,225 15,720,222 731,837 244,016,712 311,229,660 Net operating surplus (deficit)(9,424,687) - (9,424,687) 4,850,923 171,550 (5,163,845) (31,837) (173,209) (9,597,896) Non-operating revenues (expenditures)Proceeds from long-term debt- - - 9,395,000 - 7,376,685 - 16,771,685 16,771,685 In-lieu tax transfer in (out)4,995,000 - 4,995,000 (4,995,000) - - - (4,995,000) - Overhead allocation in (out)3,738,862 - 3,738,862 (3,140,632) - (598,230) - (3,738,862) - Total non-operating revenues (expenditur8,733,862 - 8,733,862 1,259,368 - 6,778,455 - 8,037,823 16,771,685 Extraordinary itemsEstimated Fed/State assistance250,000 - 250,000 - - - - - 250,000 Pending Federal assistanceReserves applied440,825 - 440,825 (6,110,291) (171,550) (1,614,610) 31,837 (7,864,614) (7,423,789) Total extraordinary items690,825 - 690,825 (6,110,291) (171,550) (1,614,610) 31,837 (7,864,614) (7,173,789) Net increase (decrease)- - - - - - - - - EXHIBIT A CITY OF VERNON EXPENDITURE BUDGET 2020-2021 FY2021 FY2021 FY2021 FY2021 FY2021 SUPPLIES/ CAPITAL DEPARTMENT SALARIES BENEFITS SERVICES OUTLAY TOTAL CITY COUNCIL 152,217$ 67,671$ 39,984$ -$ 259,872$ CITY ADMINISTRATION 596,747 259,838 128,371 - 984,956 CITY ATTORNEY 309,480 170,989 653,500 - 1,133,969 CITY CLERK 348,548 155,152 92,500 - 596,200 FINANCE 1,310,506 602,019 1,194,835 - 3,107,360 HUMAN RESOURCES 645,646 3,513,573 403,890 - 4,563,109 COMMUNITY PROMOTION - - 500,000 - 500,000 COMMUNITY DEVELOPMENT - - 500,000 - 500,000 INFORMATION TECHNOLOGY 701,848 309,639 1,425,474 1,040,000 3,476,961 SUB-TOTAL ADMIN 4,064,992 5,078,881 4,938,554 1,040,000 15,122,427 HEALTH/ENVIRONMENTAL CTRL 769,208 380,367 341,200 - 1,490,775 SUB-TOTAL HEALTH 769,208 380,367 341,200 - 1,490,775 POLICE 7,079,452 4,446,725 442,526 272,200 12,240,903 FIRE 4,310,568 2,818,869 10,319,773 1,780,160 19,229,370 SUB-TOTAL SAFETY 11,390,020 7,265,594 10,762,299 2,052,360 31,470,273 ADMIN-ENGR-PLANNING 1,832,047 919,931 1,660,180 1,730,000 6,142,158 BUILDING DEPARTMENT 592,942 278,025 738,250 - 1,609,217 PUBLIC WORKS 443,059 277,541 5,840 - 726,440 INDUSTRIAL DEVELOPMENT - - 51,480 - 51,480 CITY GARAGE 338,590 178,867 274,500 60,000 851,957 CITY WAREHOUSE 323,113 197,223 10,950 95,000 626,286 CITY HOUSING 163,181 94,028 134,200 205,000 596,409 CITY BUILDINGS 395,950 191,492 876,970 1,150,000 2,614,412 SUB-TOTAL COMM SER 4,088,882 2,137,107 3,752,370 3,240,000 13,218,359 TOTAL GENERAL FUND 20,313,102$ 14,861,949$ 19,794,423$ 6,332,360$ 61,301,834$ TOTAL GENERAL FUND 20,313,102$ 14,861,949$ 19,794,423$ 6,332,360$ 61,301,834$ RDA OBLIGATION RETIREMENT FUND - - 5,911,113 - 5,911,113 UTILITIES WATER FUND WATER OPERATIONS 1,525,769 734,384 6,681,614 7,376,685 16,318,452 RECYCLED WATER - - - - - SUB-TOTAL WATER 1,525,769 734,384 6,681,614 7,376,685 16,318,452 LIGHT & POWER FIELD OPERATIONS 703,244 260,123 512,728 687,000 2,163,095 SYSTEM DISPATCH 1,907,683 713,185 825,214 65,000 3,511,082 STATION A - - 808,045 115,000 923,045 TRANS/DISTRIBUTION - - 8,127,432 - 8,127,432 BUILDING MAINTENANCE 62,884 44,192 298,000 235,000 640,076 CUSTOMER SERVICE 351,079 184,687 368,800 120,000 1,024,566 ADMINISTRATION 1,214,550 539,607 57,332,116 90,000 59,176,273 ELECTRICAL ENGINEERING 1,154,073 490,849 372,000 9,395,000 11,411,922 RESOURCE MANAGEMENT 685,441 277,248 133,028,656 - 133,991,345 ENERGY MANAGEMENT 39,220 15,005 715,000 - 769,225 SUB-TOTAL L & P 6,118,174 2,524,896 202,387,991 10,707,000 221,738,061 GAS 700,445 310,887 12,680,893 270,000 13,962,225 FIBER-OPTICS 72,238 35,413 324,186 300,000 731,837 TOTAL UTILITIES 8,416,626 3,605,580 222,074,683 18,653,685 252,750,574 GRAND TOTAL 28,729,728$ 18,467,529$ 247,780,219$ 24,986,045$ 319,963,521$ EXHIBIT "A" Page 1 of 1 CITY OF VERNON ESTIMATED REVENUES 2020-2021 Object FY2021 GOVERNMENTAL FUND TYPES GENERAL FUND400110 SECURED PROPERTY TAX-CURRENT 4,440,918$ 400210 PRIOR YEAR SECURED (8,831)$ 400310 REAL PROPERTY TRANSFER TAX 242,299$ 400311 BNSF 624,792$ 400500 PROPERTY TAX-INTEREST & PENALTIES 7,728$ 400610 PROP "A" FUNDS 4,340$ 400630 PROP "C" FUNDS 3,600$ 400700 HOMEOWNERS' PROPERTY TAX EXEMPTION 17,221$ 400820 PUBLIC SAFETY AUGMENTATION FUND 1,877$ 400900 PARCEL TAXES - WAREHOUSE 12,125,874$ 400950 PARCEL TAXES - SAFETY 2,195,162$ 401000 UTILITY USERS TAX 11,016,000$ 401200 SALES AND USE TAX 8,250,000$ 401205 MEASURE W LOCAL RETURN (STORMWATER)940,000$ 401206 MEASURE R LOCAL RETURN 2,700$ 401207 MEASURE M LOCAL RETURN 3,060$ 401208 ROAD MAINTENANCE AND REHAB - SB1 3,459$ 401209 TDA ARTICLE 3 5,000$ 401600 ADMINISTRATIVE FEES - SB2557 (36,252)$ 401650 STATE FEE - SB1186 1,100$ 407500 GAS TAX 2103 1,783$ 407510 GAS TAX 2105 1,163$ 407600 GAS TAX 2106 5,487$ 407700 GAS TAX 2107 1,527$ 407800 GAS TAX 2107.5 1,000$ 410100 BUSINESS LICENSES 4,768,500$ 410210 BUILDING PERMITS 769,650$ 410211 FIRE PERMIT FEES 22,500$ 410212 ALARM PERMITS 11,690$ 410240 PUBLIC HEALTH PERMITS 325,000$ 410250 HEALTH PERMIT LATE FEES 3,000$ 410260 CUPA PERMIT FEES 600,000$ 410265 CUPA PERMIT LATE FEES 6,000$ 410270 FILMING PERMITS 2,500$ 410271 SPECIAL EVENT PERMIT FEES 600$ 410280 CONDITIONAL USE PERMITS 13,927$ 410290 ISSUANCE FEE 19,000$ 410300 FRANCHISES AND AGREEMENTS 115,008$ 410310 SOLID WASTE FRANCHISE FEES 1,200,000$ 410320 SOLID WASTE FRANCHISE LATE FEES 5,000$ 410400 CLOSURE REVIEW FEES 2,500$ 410410 PLAN CHECK REVIEW FEES 20,000$ 410416 CUPA PLAN CHECK REVIEW FEES 5,000$ 410420 CALARP REVIEW FEES 5,000$ 410430 ANNUAL BUSINESS FIRE INSPECTION 100,000$ 410460 ANNUAL BUSINESS FIRE RE-INSPECITON 1,500$ EXHIBIT "B"Page 1 of 3 CITY OF VERNON ESTIMATED REVENUES 2020-2021 Object FY2021 410470 FIVE YEAR SPRINKLER SYSTEM TESTING 4,250$ 410480 FALSE ALARM FEES 27,500$ 410490 FIRE EXTINGUISHER TRAINING 200$ 420100 VEHICLE CODE FINES 60,000$ 420110 OTHER VEHICLE FINES 20,000$ 420130 VEHICLE INSPECTION FEE 4,000$ 420510 PARKING CITATIONS 30,000$ 420515 FRANCHISE TOWING FEES 15,000$ 420520 COMMUNITY SERVICES INCOME 37,000$ 420525 IMPOUNDED VEHICLE RELEASE FEES 3,000$ 420530 DUI VEHICLE RELEASE FEES 3,000$ 420535 REPOSSESSED VEHICLE RELEASE FEE 300$ 430110 INVESTMENT INCOME 86,700$ 431000 RENTS 528,920$ 440100 GRANT REVENUE 1,267,931$ 441010 COPS - SLESF FUNDS 100,000$ 442001 MOTOR VEHICLE IN-LIEU TAX 8,670$ 450110 FIRE SERVICE 20,000$ 450120 ENGINEERING INSPECTION FEES 70,000$ 458000 GENERAL CITY ADMINISTRATIVE SERVICES 3,738,862$ 459030 GROUP MEDICAL REVENUE 228,257$ 461100 MISCELLANEOUS AND PENALTIES 53,988$ 461300 FREE SALES CERTIFICATE FEES 25,000$ 466000 P.O.S.T. REIMBURSEMENT 1,000$ 466200 PLAN CHECK FEES 446,330$ 466220 GREEN BUILDING STANDARDS FEE 10,262$ 466230 ANNUAL FEE 1,000$ 466600 COPIES AND PUBLICATIONS 18,425$ 466700 BACKFLOW CERTIFICATES 20,000$ 466900 MISCELLANEOUS 269,517$ 467000 STRIKE TEAM REIMBURSEMENT 50,000$ 467100 EMS REIMBURSEMENT 100,000$ 468400 VARIANCES 6,597$ 469300 RESERVE APPLIED 440,825$ 499700 CREDIT FOR GARAGE WORK ORDERS 375,000$ 600910 OTHER INCOME 387,920$ 630055 LIGHT AND POWER IN-LIEU TAX 4,995,000$ TOTAL GENERAL FUND 61,301,834 FIDUCIARY FUND 022 RDA/SUCCESSOR AGENCY TAX INCREMENT 5,911,113$ SUB-TOTAL FIDUCIARY FUND 5,911,113 TOTAL GOVERNMENTAL TYPE FUNDS 67,212,947 EXHIBIT "B"Page 2 of 3 CITY OF VERNON ESTIMATED REVENUES 2020-2021 Object FY2021 PROPRIETARY FUND TYPES WATER DEPARTMENT 020 WATER - REVENUES 10,556,377$ 020 WATER - PROCEEDS FROM LONG-TERM DEBT 7,376,685$ 020 WATER - RESERVES APPLIED (1,614,610)$ LIGHT AND POWER 055 LIGHT AND POWER - REVENUES 218,453,351$ 055 LIGHT AND POWER - PROCEEDS FROM LONG-TERM DEBT 9,395,000$ 055 LIGHT AND POWER - RESERVES APPLIED (6,110,291)$ FIBER-OPTICS 057 FIBER-OPTICS - REVENUES 700,000$ 057 FIBER-OPTICS - RESERVES APPLIED 31,837$ GAS UTILITY 056 GAS - REVENUES 14,133,775$ 056 GAS - RESERVES APPLIED (171,550)$ SUB-TOTAL PROPRIETARY FUNDS 252,750,574 GRAND TOTAL ALL FUNDS 319,963,521$ EXHIBIT "B"Page 3 of 3 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1001 CITY COUNCIL A B C C-A B-A C-B FY2020 FY2020 FY-2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENSES: SALARIES 146,349$ -$ 152,217$ 5,868$ (146,349)$ 152,217$ BENEFITS 61,579 - 67,671 6,092 (61,579) 67,671 SUPPLIES/SERVICES 39,984 - 39,984 - (39,984) 39,984 TOTAL EXPENSES 247,912$ -$ 259,872$ 11,960$ (247,912)$ 259,872$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Councilmembers 4.0 117,079$ 121,773$ 4,694$ Mayor 1.0 29,270 30,444 1,174$ DEPARTMENT TOTALS 5.0 146,349$ 152,217$ 5,868$ 2 of 3 CITY OF VERNON Fund 011 Department 1001 - General Fund City Council Department Budget Detail 2020-2021 DEPARTMENT: 011.1001 CITY COUNCIL A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments EXPENSES: SALARIES 501010 Salaries - Regular 146,349 152,217 5,868 (146,349) 152,217 501012 Salaries - Premium - - - - - 146,349 - 152,217 5,868 (146,349) 152,217 BENEFITS 502020 Retirement 25,146 27,662 2,516 (25,146) 27,662 502030 Group Insurance Premiums 34,311 37,802 3,491 (34,311) 37,802 502060 Medicare 2,122 2,207 85 (2,122) 2,207 61,579 - 67,671 6,092 (61,579) 67,671 SUPPLIES/SERVICES 520000 Supplies 1,780 1,780 - (1,780) 1,780 596500 Travel 38,204 38,204 - (38,204) 38,204 596550 Memberships - - - - - 39,984 - 39,984 - (39,984) 39,984 TOTAL EXPENSES 247,912$ -$ 259,872$ 11,960$ (247,912)$ 259,872$ 3 of 3 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1001 - CITY COUNCIL 2020-2021 Account No. 520000 - Supplies FY2020 FY2021 Name Description Budget Budget 1 Photography Professional Photo Session (if a new Council member is elected at the April 2021 election, a professional photo of him/her will be needed for the hallway wall) 500$ 500$ 2 SILVA'S Business Cards (if any reorganizational changes occur as a result of the April 2021 election, new business cards may be needed) 400 400 3 STAPLES General Office/Desk Supplies 150 150 4 Huntington Park Rubber Stamp Company Desktop Name Plates (if any reorganizational changes occur as a result of the April 2021 election, a new set of name plates may be needed for Council Office) 30 30 5 Vendor Name City of Vernon Polos 700 700 1,780$ 1,780$ Account No. 596500 - Travel FY2020 FY2021 Name Description Budget Budget 1 League of Cities Conference/Seminar 12,389 12,389 2 CCCA Annual Legislative Orientation Tour Legislative Orientation Tour/Fall Seminar/Municipal Seminar 9,604 9,604 3 ICA Seminars/Meetings Winter Seminar/Summer Seminar 9,980 9,980 4 Miscellaneous Conference Attendance 5,000 5,000 5 Mileage Reimbursement 1,231 1,231 38,204$ 38,204$ Account No. 596550 - Membership Dues FY2020 FY2021 Name Description Budget Budget 1 Eco-Rapid Transit (Orangeline Development Authority)Annual Membership Dues - -$ -$ -$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1002 CITY ADMINISTRATION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENSES: SALARIES 570,062$ -$ 596,747$ 26,685$ (570,062)$ 596,747$ BENEFITS 311,100 - 259,838$ (51,262) (311,100) 259,838 SUPPLIES/SERVICES 78,871 - 128,371$ 49,500 (78,871) 128,371 TOTAL EXPENSES 960,033$ -$ 984,956$ 24,923$ (960,033)$ 984,956$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Proposed (Decrease) Administrative Analyst 1.0 98,483$ 107,554$ 9,071$ Administrative Assistant 0.5 22,558 23,463 905 Administrative Assistant, Senior 0.5 27,420 29,945 2,525 City Administrator 1.0 317,618 330,353 12,735 Deputy City Administrator 0.0 - - - Executive Assistant to the City Administrator 1.0 98,483 103,932 5,449 Public Information Officer 0.0 - - - Overtime 1,500 1,500 - Payout (vacation and sick excess hours)4,000 - (4,000) DEPARTMENT TOTALS 4.0 570,062$ 596,747$ 26,685$ CITY OF VERNON Fund 011 Department 1002 - General Fund - City Administrator Department Budget Detail 2020-2021 DEPARTMENT: 011.1002 CITY ADMINISTRATION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments EXPENSES: SALARIES 501010 Salaries - Regular 559,872$ 588,625$ 28,753$ (559,872)$ 588,625$ 501012 Salaries - Premium 8,690 6,622 (2,068) (8,690) 6,622 Severance pay 501020 Salaries - O.T.1,500 1,500 - (1,500) 1,500 570,062 - 596,747 26,685 (570,062) 596,747 BENEFITS 502020 Retirement 174,207 174,207 - (174,207) 174,207 502030 Group Insurance Premiums 128,627 76,978 (51,649) (128,627) 76,978 502060 Medicare 8,266 8,653 387 (8,266) 8,653 502070 Unemployment - - - - - 311,100 - 259,838 (51,262) (311,100) 259,838 SUPPLIES/SERVICES 520000 Supplies 8,932 3,932 (5,000) (8,932) 3,932 550000 Advertisement / Promotion 20,500 - (20,500) (20,500) - 570000 Vehicle Expense 8,400 8,400 - (8,400) 8,400 593200 Professional Services - Legal - - - - - 596200 Professional Services - Other - 75,000 75,000 - 75,000 596500 Travel 16,500 16,500 - (16,500) 16,500 596550 Memberships 22,439 22,439 - (22,439) 22,439 596600 Books & Publications - - - - - 596700 Training 2,100 2,100 - (2,100) 2,100 78,871 - 128,371 49,500 (78,871) 128,371 TOTAL EXPENSES 960,033$ -$ 984,956$ 24,923$ (960,033)$ 984,956$ 2 of 5 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1002 - CITY ADMINISTRATION 2020-2021 Account No. 501020 - Overtime Detailed FY2020 FY2021 Name Description Budget Budget 1 Executive Assistant to City Administrator Overtime 500 500 2 Sr Administrative Assistant Overtime 500 500 3 Administrative Analyst Overtime 500 500 1,500$ 1,500$ Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Warehouse Bottled Water, Copy Paper, Coffee 945 945 2 Office Depot General office supplies 1,435 1,435 3 Huntington Park Rubber Stamp Name Plates 200 200 4 Fed Ex Mail 102 102 5 Community Outreach Event Supplies/Various Vendors - - 6 Holiday Décor/Various Vendors City Hall Interior/Exterior 6,000 1,000 7 Vendor TBD Employee Polo Shirts 250 250 8,932$ 3,932$ Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 Vendor TBD Professional Printing 5,000 - 2 Eastern Group Publications Posting - - 3 Rio Hondo Rotary Christmas Fundraiser 500 - 4 Miscellaneous Sponsorship/ Event Attendance 15,000 - 20,500$ -$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 City Admin General Use Vehicle Gas Usage 1,200 1,200 2 City Admin General Use Vehicle Garage Work Orders 3,000 3,000 3 City Administrator Vehicle Gas Usage 1,200 1,200 4 City Administrator Vehicle Garage Work Orders 3,000 3,000 8,400$ 8,400$ 3 of 5 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1002 - CITY ADMINISTRATION 2020-2021 Account No. 593200 - Legal Detailed FY2020 FY2021 Name Description Budget Budget 1 City Administrator Legal Reimbursement Allowance Per City Administrator Employment Agreement - - -$ -$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Legislative/Regulatory Advocacy Firm Firm to consult on legislative matters/issues of importance to Vernon - 75,000 -$ 75,000$ Account No. 596500 - Travel Detailed FY2020 FY2021 Type Description Budget Budget 1 Air, Hotel, Meals, Etc.Various Seminars/Meetings 5,500 5,500 2 Miscellaneous Conference Attendance 10,000 10,000 3 Mileage Reimbursement 1,000 1,000 16,500$ 16,500$ Account No. 596700 - Training Detailed FY2020 FY2021 Type Description Budget Budget 1 Fred Pryor Seminars Performance & Skill Development 600 600 2 Workshops/Conferences Skill Development 1,500 1,500 2,100$ 2,100$ 4 of 5 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1002 - CITY ADMINISTRATION 2020-2021 Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 Gateway Cities Council of Governments Membership Dues 13,000 13,000 2 California Contract Cities Association Membership Dues 6,000 6,000 3 League of California Cities - L.A. County Division Membership Dues 1,000 1,000 4 Independent Contract Cities Membership Dues 550 550 5 League of CA Cities Membership Dues 74 74 6 National League of Cities Membership Dues 300 300 7 Southern California Association of Governments Membership Dues 115 115 8 ICMA Membership Dues 1,400 1,400 22,439$ 22,439$ Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget - - -$ -$ 5 of 5 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1003 CITY CLERK A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease) (Decrease) (Decrease) EXPENSES: SALARIES 363,910$ -$ 348,548$ (15,362)$ (363,910)$ 348,548$ BENEFITS 141,725 - 155,152 13,427 (141,725) 155,152 SUPPLIES/SERVICES 93,000 - 92,500 (500) (93,000) 92,500 TOTAL EXPENSES 598,635$ -$ 596,200$ (2,435)$ (598,635)$ 596,200$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Administrative Secretary 1.0 64,983$ 70,830$ 5,847$ City Clerk 1.0 206,239 184,494 (21,745) Deputy City Clerk 0.0 - - - Records Management Assistant 1.0 88,188 91,724 3,536 Overtime 1,500 1,500 - Payout (vacation and sick excess hours) 3,000 - DEPARTMENT TOTALS 3.0 363,910$ 348,548$ (12,362)$ - - CITY OF VERNON Fund 011 Department 1003 - General Fund City Clerk Department Budget Detail 2020-2021 DEPARTMENT: 011.1003 CITY CLERK A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease) (Decrease) (Decrease) Comments EXPENSES: SALARIES 501010 Salaries - Regular 338,689$ 326,419$ (12,270)$ (338,689)$ 326,419$ 501012 Salaries - Premiums 23,721 20,629 (3,092) (23,721) 20,629 501020 Salaries - O.T. 1,500 1,500 - (1,500) 1,500 363,910 - 348,548 (15,362) (363,910) 348,548 BENEFITS 502020 Retirement 102,924 103,348 424 (102,924) 103,348 502030 Group Insurance Premium 33,524 46,750 13,226 (33,524) 46,750 502060 Medicare 5,277 5,054 (223) (5,277) 5,054 141,725 - 155,152 13,427 (141,725) 155,152 SUPPLIES/SERVICES 520000 Supplies 5,000 6,000 1,000 (5,000) 6,000 550000 Advertisement/Promotion 6,000 6,000 - (6,000) 6,000 593200 Professional Services - Legal 10,000 5,000 (5,000) (10,000) 5,000 596200 Professional Services - Other 32,000 35,600 3,600 (32,000) 35,600 Includes Record Management Consultant 596300 Election Costs 25,000 25,000 - (25,000) 25,000 596550 Memberships 1,300 1,200 (100) (1,300) 1,200 596700 Training 13,700 13,700 - (13,700) 13,700 93,000 - 92,500 (500) (93,000) 92,500 TOTAL EXPENSES 598,635$ -$ 596,200$ (2,435)$ (598,635)$ 596,200$ 2 of 4 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1003 - CITY CLERK 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Huntington Park Rubber Stamp Name Plates 1,000 1,000 2 Office Depot / FedEx Office Supplies 4,000 4,000 3 Passport Supplies Photo paper, equipment 1,000 5,000$ 6,000$ Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 Los Angeles Wave Public Notifications 5,000 5,000 2 City Clerk Department Outreach Elections, Community, etc. 1,000 1,000 6,000$ 6,000$ Account No. 593200 - Professional Services - Legal Detailed FY2020 FY2021 Name Description Budget Budget 1 Colantuono, Highsmith, & Whatley Elections 10,000 5,000 10,000$ 5,000$ Account No. 596200 - Professional Services - Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Williams Records Management Document storage - City wide 18,000 18,000 2 American Legal Publishing Municipal Code codification updates 12,000 12,000 3 Vernon City Library Redevelop COVL Plan 1,000 1,000 4 Records Management Program Development Ongoing Records Management & Annual Rec's Ret. Sched. Updates 1,000 1,000 5 Granicus Disclosure Docs - online Form 700 filing software 3,600 32,000$ 35,600$ 3 of 4 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1003 - CITY CLERK 2020-2021 Account No. 596300 - Election Costs Detailed FY2020 FY2021 Name Description Budget Budget 1 Los Angeles County Registrar Recorder County Clerk Election Consultant, Materials, Supplies, & County Services 25,000 25,000 25,000$ 25,000$ Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 IIMC Annual Membership Dues 500 500 2 ARMA Annual Membership Dues 300 300 3 National Notary Association Annual Membership Dues 100 - 4 CCAC Annual Membership Dues 400 400 1,300$ 1,200$ Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 TTC Training Registration Fees and Travel 1,500 1,500 2 Records Management Training(s) Registration Fees and Travel 500 500 3 League of CA Cities City Clerk's New Law Conference Registration Fees and Travel 2,500 2,500 4 CCAC Annual Conference Registration Fees and Travel 1,500 1,500 5 CCAC Association Meetings throughout CA Registration Fees and Travel 700 700 6 IIMC Annual Conference 2020 Registration Fees and Travel 2,500 2,500 7 ICMA Trainings and Conference Registration Fees and Travel 2,500 2,500 8 Other City Clerk Dept. Related Trainings Registration Fees and Travel 1,000 1,000 9 League of CA Cities Annual Conference Registration Fees and Travel 1,000 1,000 13,700$ 13,700$ 4 of 4 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1004 FINANCE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 35,313,267$ 37,240,975$ 38,260,826$ 2,947,559$ 1,927,708$ 1,019,851$ EXPENSES: SALARIES 1,334,418$ 1,316,070$ 1,310,506$ (23,912)$ (18,348)$ (5,564)$ BENEFITS 562,287 519,721 602,019 39,732 (42,566) 82,298 SUPPLIES/SERVICES 1,458,294 1,449,661 1,194,835 (263,459) (8,633) (254,826) TOTAL EXPENSES 3,354,999$ 3,285,452$ 3,107,360$ (247,639)$ (69,547)$ (178,092)$ FY2020 FY2021 Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Account Clerk 2.0 108,567$ 115,576$ 7,009$ Accountant, Senior 1.0 93,793 102,432 8,639 Assistant Buyer 1.0 74,990 81,758 6,768 Assistant Finance Director 1.0 194,990 158,906 (36,084) Business and Account Supervisor 1.0 140,076 145,633 5,557 Business License Clerk 1.0 63,483 51,735 (11,748) Buyer 1.0 90,827 94,409 3,582 Deputy City Treasurer 1.0 160,419 166,851 6,432 Director of Finance/City Treasurer 1.0 241,811 218,289 (23,522) Payroll Specialist 1.0 74,990 77,937 2,947 Risk Management Assistant 1.0 63,472 69,180 5,708 Overtime 5,000 5,000 - Payout (vacation and sick excess hours) 22,000 22,800 800 DEPARTMENT TOTALS 12.0 1,334,418$ - 1,310,506$ (23,912)$ CITY OF VERNONFund 011 Department 1004 - General Fund - Finance DepartmentBudget Detail2020-2021DEPARTMENT:011.1004 FINANCEABCC-AB-AC-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget(Decrease)(Decrease)(Decrease)CommentsREVENUES400110 Property Taxes - Current Secured 3,863,645 3,863,645 4,440,917.90 577,273 0 577,273 Moved $500k from Health400210 Property Taxes - Prior Years Secured (8,658) (8,658) (8,831) (173) - (173) 400211 Property Taxes - Prior Year Unsecured - - - - - - 400310 Property Taxes - Real Transfer Tax 237,548 237,548 242,299 4,751 0 4,751 400500 Property Taxes - Penalties 7,576 7,576 7,728 152 (0) 152 400700 Property Taxes - Homeowners' Exemption 16,883 16,883 17,221 338 0 338 400820 PSAF - Public Safety Augmentation Fund 1,840 1,840 1,877 37 (0) 37 401000 Utility Users Tax 12,000,000 12,000,000 11,016,000 (984,000) - (984,000) 401200 Sales and Use Tax 7,854,000 7,854,000 8,250,000 396,000 - 396,000 401600 Administrative Fees - SB2557 (35,541) (36,833) (36,252) (711) (1,292) 581 410100 Business Licenses 5,500,000 5,500,000 4,768,500 (731,500) - (731,500) 410212 Alarm Permits 9,500 4,500 9,690 190 (5,000) 5,190 410300 Franchises and Agreements - - - - - - 430110 Investment Income85,000 95,000 86,700 1,700 10,000 (8,300) 442001 In-Lieu Taxes - State Motor Vehicle 8,500 8,500 8,670 170 - 170 458000 General City Administrative Service Rev 3,665,551 3,665,551 3,738,862 73,311 - 73,311 461100 Fines and Penalties 25,000 25,000 25,500 500 - 500 466900 Miscellaneous Revenues 6,000 1,930,000 256,120 250,120 1,924,000 (1,673,880) $250,000 COVID-19 Federal assistancce469300 Reserve Applied (2,849,552) (2,849,552) 440,825 3,290,377 - 3,290,377 630055 In-Lieu Taxes from Fund 055 4,925,975 4,925,975 4,995,000 69,025 0 69,025 670010 Sale of Capital Asset - - - - - - 690100 Operating Transfer In - - - - - - TOTAL REVENUES 35,313,267 37,240,975 38,260,826 2,947,559 1,927,708 1,019,851 SALARIES:501010 Salaries - Regular 1,249,841 1,112,070 1,235,143 (14,698) (137,771) 123,073 501012 Salaries - Premiums 79,577 200,000 70,363 (9,214) 120,423 (129,637) 501020 Salaries - O.T. 5,000 4,000 5,000 - (1,000) 1,000 1,334,418 1,316,070 1,310,506 (23,912) (18,348) (5,564) 2 of 6 CITY OF VERNONFund 011 Department 1004 - General Fund - Finance DepartmentBudget Detail2020-2021DEPARTMENT:011.1004 FINANCEABCC-AB-AC-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget(Decrease)(Decrease)(Decrease)CommentsBENEFITS:502020 Retirement 373,030 337,650 383,760 10,730 (35,380) 46,110 502030 Insurance Premiums - Medical 169,908 162,722 199,257 29,349 (7,186) 36,535 502060 FICA Taxes 19,349 19,349 19,002 (347) - (347) 562,287 519,721 602,019 39,732 (42,566) 82,298 SUPPLIES/SERVICES:502090 Claims Expenditure - SIR Settlements - 6,467 - - 6,467 (6,467) 503035 Insurance Premiums - Property/Crime 994,663 994,663 835,142 (159,521) 0 (159,521) 520000 Supplies 54,200 54,200 54,200 - - - 530015 Real Estate Taxes 9,500 6,500 6,000 (3,500) (3,000) (500) 530034 Cash (Over)Short - (0) - - (0) 0 550000 Advertisement/Promotion - - - - - - 592010 Bank Service Fees 45,000 40,000 46,100 1,100 (5,000) 6,100 593200 Professional Services - Legal 5,000 2,000 5,000 - (3,000) 3,000 594200 Professional Services - Administrative 150 150 - (150) - (150) 595200 Professional Services - Technical 274,557 274,557 196,482 (78,075) - (78,075) 596200 Professional Services - Other 60,679 60,679 31,550 (29,129) - (29,129) 596500 Travel 7,900 4,000 9,300 1,400 (3,900) 5,300 596550 Membership Dues 2,245 2,245 2,511 266 - 266 596600 Books & Publications 1,000 1,000 2,550 1,550 - 1,550 596700 Employee Development & Training 3,400 3,200 6,000 2,600 (200) 2,800 790100 Operating Transfer Out - - - - - 888200 Emergency Preparedness - - - - - 1,458,294 1,449,661 1,194,835 (263,459) (8,633) (254,826) TOTAL EXPENDITURES 3,354,999 3,285,452 3,107,360 (247,639) (69,547) (178,092) 3 of 6 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1004 - FINANCE 2020-2021 Account No. 503035 - Insurance Premiums - Property/Crime Detailed FY2020 FY2021 Name Description Budget Budget 1 Aon Insurance Services Excess Liability 227,817 273,381 2 Aon Insurance Services Public Official Errors & Omissions & Employment Practice Liability 158,388 190,066 3 Aon Insurance Services Excess Workers Compensation 142,764 171,317 4 Aon Insurance Services Employee Crime 3,808 4,570 5 Aon Insurance Services Commercial Property 298,711 - 6 Aon Insurance Services Residential Property 35,545 42,654 7 Aon Insurance Services Environmental Impairment Liability 16,893 20,272 8 Aon Insurance Services Cyber Liability 42,380 50,856 9 Aon Insurance Services Brokerage Fee 68,355 82,026 994,663 835,142 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 US Postal Service Postage 45,000 45,000 2 Staples and Other Office Supplies 6,000 6,000 3 Pospaper.com Cash register receipt paper 200 200 4 Staples Office Supplies 1,500 1,500 5 Proforma Express Graphics Business forms (envelopes, checks..etc.) 1,500 1,500 54,200 54,200 Account No. 530015 - Real Estate Taxes Detailed FY2020 FY2021 Name Description Budget Budget 1 L.A. County Tax Collector Possessory Interest Tax (Austin Trucking Inc.) 9,500 6,000 9,500 6,000 Account No. 592010 - Bank Service Fees Detailed FY2020 FY2021 Name Description Budget Budget 1 East West Bank Account maintenance fees. 45,000 100 2 OpenEdge Credit card processing fees. - 46,000 45,000 46,100 Account No. 593200 - Professional Services - Legal Detailed FY2020 FY2021 Name Description Budget Budget 1 Orrick, Herrington & Sutcliffe, LLP Legal Compliance Matters 5,000 5,000 5,000 5,000 Account No. 594200 - Professional Services - Administrative Detailed FY2020 FY2021 Name Description Budget Budget 1 No anticipated expenditures this fiscal year.150 - 150 - 4 of 6 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1004 - FINANCE 2020-2021 Account No. 595200 - Professional Services Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 Epic Land Solutions Infrastructure Asset Valuation Report 100,000 10,000 2 RFP Audit of City's annual financial report 111,200 150,000 3 Munis Services UUT Implementation (3-Year contract not to exceed $45,000) 11,250 15,000 4 TBD Legal and Tax Services 1,875 2,000 5 HDL Coren & Cone HDL Business License Database Archive 800 - 6 Aon Risk Solutions Worker's compensation and general liability actuarial reports 5,950 6,000 7 Bank of New York Bond Trustee 2,482 2,482 8 Calpers GASB 68 report and census data file (misc. and safety) 6,000 6,000 9 HDL Coren & Cone Business License Outsourcing 30,000 - 10 Van Iwaarden GASB 75 - OPEB Actuarial reports 5,000 5,000 274,557 196,482 Account No. 596200 - Professional Services - Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Munis Services Sales Taxes (3-Year contract not to exceed $22,500) 5,381 7,500 2 Munis Services Property Taxes (3-Year contract not to exceed $21,000) 44,273 7,000 3 Munis Services Property Taxes (setup fee) - 5,000 4 Caine & Weiner Company Collection Agency fees 1,940 2,000 5 County of Los Angeles LAFCO Charges 7,935 8,900 6 Novex Global, Inc.1,150 1,150 60,679 31,550 Account No. 596500 - Travel Detailed FY2020 FY2021 Type Description Budget Budget 1 Conferences/Continuing Education Seminar/Training Travel/Mileage 6,400 7,200 2 Out-of-State travel Per diem, airfare, and lodging. 1,500 2,100 7,900 9,300 Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 GFOA Professional Membership Dues 500 600 2 CSMFO Professional Membership Dues 500 600 3 American Payroll Association Professional Membership Dues - 516 4 CAJPA California Association of Joint Powers Authorities 450 - 5 PARMA Public Agency Risk Management Association 150 150 6 League of California Cities Professional Membership Dues 75 75 7 Cal Municipal Treasurers Assoc. Professional Membership Dues 310 310 8 Two Purchasing Assistants CAPPO & CMRTA Dues 260 260 2,245 2,511 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 GFOA Accounting/Financial Statement Publications 250 500 2 GASB Accounting/Financial Statement Publications 250 300 3 Various Providers Department reference materials 250 250 4 Accounting and Payroll Reporting guides and regulations 250 1,500 1,000 2,550 5 of 6 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1004 - FINANCE 2020-2021 Account No. 596700 - Employee Development & Training Detailed FY2020 FY2021 Type Description Budget Budget 1 Various Providers Continuing Professional Education 1,000 2,000 2 Risk Management Cert Continuing Professional Education 1,000 2,000 3 Various Providers Training material/courses estimated 1,000 2,000 4 Two Purchasing Assistants CAPPO & CMRTA 400 - 3,400 6,000 Account No. 888200 - Emergency Preparedness Detailed FY2020 FY2021 Name Description Budget Budget 1 Agility Recovery OES - - 2 TBD FEMA/EOC Preparedness - - - - 6 of 6 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1021 COMMUNITY PROMOTION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENSES: SUPPLIES/SERVICES 174,500$ 100,000$ VERNON COMMUNITY FUND 325,500$ -$ 400,000$ -$ (500,000)$ 500,000$ TOTAL EXPENSES 500,000$ -$ 500,000$ -$ (500,000)$ 500,000$ DEPARTMENT: 011.1021 COMMUNITY PROMOTION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments EXPENSES: 550000 Advertisement/Promotion -$ -$ -$ -$ -$ 596200 Professional Services Other 174,500 100,000 (74,500) (174,500) 100,000 790100 Operating Transfer Out - - - - - 797000 Good Neighbor Program 325,500 400,000 74,500 (325,500) 400,000 500,000 - 500,000 - (500,000) 500,000 TOTAL EXPENSES 500,000$ -$ 500,000$ -$ (500,000)$ 500,000$ CITY OF VERNON Fund 011 Department 1021 - General Fund - Community Promotion Department Budget Detail 2020-2021 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1021 - COMMUNITY PROMOTION 2020-2021 Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 Vernon Promotion Miscellaneous community enrichment - - -$ -$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Vendor TBD Contract Services for administration of Good Neighbor Program/Vernon CommUNITY Fund Grant Committee 174,500 100,000 174,500$ 100,000$ Account No. 790100 - Operating Transfer Out Detailed FY2020 FY2021 Name Description Budget Budget 2 Community Development Fund Community Development - - -$ -$ Account No. 797000 - Good Neighbor Program Detailed FY2020 FY2021 Name Description Budget Budget 1 Vernon Community Fund VCF Grant Awards 325,500 400,000 325,500$ 400,000$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 022.1022 Successor Agency Fund A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 5,698,006 - 5,911,113 213,107 (5,698,006) 5,911,113 EXPENSES: SUPPLIES/SERVICES 5,698,006 - 5,911,113 213,107 (5,698,006) 5,911,113 TOTAL EXPENSES 5,698,006 - 5,911,113 213,107 (5,698,006) 5,911,113 - 1 of 4 CITY OF VERNON Fund 022 Department 1022 - Successor Agency Fund Budget Detail 2020-2021 DEPARTMENT: 022.1022 Successor Agency Fund A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 400110 Property Taxes - Current Secured - - - - - - 400111 ROPS Distribution 5,698,006 - 5,911,113 213,107 (5,698,006) 5,911,113 Property tax distribution 400410 Property Taxes - Pass Through - - - - - - 401600 Administrative Fees - SB2557 - - - - - - 610110 Investment Income - - - - - - 610170 Unrealized (Gain)Loss on Investments - - - - - - TOTAL REVENUES 5,698,006 - 5,911,113 213,107 (5,698,006) 5,911,113 EXPENSES: SUPPLIES/SERVICES 530015 Real Estate Taxes - - - - - - 592010 Bank Service Fees - - - - - - 592013 Investment Fees - - - - - - 593200 Professional Services - Legal - - - - - - 594200 Professional Services - Administrative 125,000 - 250,000 125,000 (125,000) 250,000 State allowed administrative cost to wind down RDA 760005 Principal on Bonds 2,825,000 - 3,105,000 280,000 (2,825,000) 3,105,000 760010 Interest on Bonds 2,748,006 - 2,556,113 (191,894) (2,748,006) 2,556,113 5,698,006 - 5,911,113 213,107 (5,698,006) 5,911,113 TOTAL EXPENSES 5,698,006 - 5,911,113 213,107 (5,698,006) 5,911,113 2 of 4 CITY OF VERNON FUND 026 - SUCCESSOR AGENCY FUND DEPARTMENT 1022 - REDEVELOPMENT 2020-2021 Account No. 592010 - Bank Service Fees Detailed FY2020 FY2021 Name Description Budget Budget 1 Bank of New York Bank Fees - - - - Account No. 592013 - Investment Fees Detailed FY2020 FY2021 Name Description Budget Budget 1 BLX Group Continuing Disclosure Reporting - - - - Account No. 530015 - Real Estate Taxes Detailed FY2020 FY2021 Name Description Budget Budget 1 LA County Assessor's Office Property Tax - - - - Account No. 593200 - Professional Services Legal Detailed FY2020 FY2021 Name Description Budget Budget 1 Best, Best & Krieger Legal Fees - - - - Account No. 594200 - Professional Services Administrative Detailed FY2020 FY2021 Name Description Budget Budget 1 City of Vernon, Bank of New York, BLX Group, and Best, Best & Krieger State allowed administrative cost to wind down RDA 125,000 250,000 125,000 250,000 3 of 4 CITY OF VERNON FUND 026 - SUCCESSOR AGENCY FUND DEPARTMENT 1022 - REDEVELOPMENT 2020-2021 Account No. 760005 - Principal on Bonds Detailed FY2020 FY2021 Name Description Budget Budget 1 2005 Series Principal 1,575,000 1,720,000 2 2011 Series Principal 1,250,000 1,385,000 2,825,000 3,105,000 Account No. 760010 - Interest on Bonds Detailed FY2020 FY2021 Name Description Budget Budget 1 2005 Series Interest 1,704,381 1,617,888 2 2011 Series Interest 1,043,625 938,225 2,748,006 2,556,113 4 of 4 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1023 INDUSTRIAL DEVELOPMENT A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) REVENUES -$ -$ -$ -$ -$ -$ EXPENSES: SALARIES - - - - - - BENEFITS - - - - - - SUPPLIES/SERVICES 51,230 - 51,480 250 (51,230) 51,480 TOTAL EXPENSES 51,230$ -$ 51,480$ 250$ (51,230)$ 51,480$ CAPITAL: EXPENDITURES -$ -$ -$ -$ -$ -$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Director of Industrial Development - -$ -$ -$ Economic Development Manager - - - - Senior Administrative Assistant - - - - Overtime - - - Payout (vacation and sick excess hours) - - - DEPARTMENT TOTALS - -$ -$ -$ CITY OF VERNON Fund 011 Department 1023 - General Fund Industrial Development Department Budget Detail 2020-2021 DEPARTMENT: 011.1023 INDUSTRIAL DEVELOPMENT A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease) (Decrease) (Decrease) Comments EXPENSES: SUPPLIES/SERVICES 520000 Supplies 1,000$ -$ 1,000$ - (1,000) 1,000 550000 Advertisement/Promotion 35,000 - 35,000 - (35,000) 35,000 560000 Utilities - - - - - - 593200 Professional Services - Legal - - - - - - 596200 Professional Services - Other 4,800 - 4,800 - (4,800) 4,800 596500 Travel 5,000 - 5,000 - (5,000) 5,000 596550 Membership Dues 5,000 - 5,000 - (5,000) 5,000 596600 Books & Publications 430 - 680 250 (430) 680 51,230 - 51,480 250 (51,230) 51,480 TOTAL EXPENSES 51,230$ -$ 51,480$ 250$ (51,230)$ 51,480$ CAPITAL 900000 Capital Outlays -$ -$ -$ -$ -$ -$ TOTAL CAPITAL -$ -$ -$ -$ -$ -$ CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1023 - INDUSTRIAL DEVELOPMENT 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Warehouse Copy Paper 400 400 2 Staples General Office Supplies 300 300 3 Huntington Park Rubber Stamp Name Plates 100 100 4 Fed Ex Mail 200 200 1,000 1,000 Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 Vernon Chamber Installation Luncheon/Economic Forecast/Golf Tourney 25,000 25,000 2 LAEDC Eddy Awards 4,000 4,000 3 Miscellaneous Sponsorhip/Event Attendance 5,000 5,000 4 TBD Banners/ Brochures/Promotional items 1,000 1,000 35,000 35,000 Account No. 596200 - Professional Services - Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Vernon Business & Industry Commission Meeting Stipends 4,800 4,800 2 Professional Services Various Firms - - 4,800 4,800 Account No. 596500 - Travel Detailed FY2020 FY2021 Name Description Budget Budget 1 Air, Hotel, Etc. Various Seminars/Meetings 5,000 5,000 5,000 5,000 3 of 4 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1023 - INDUSTRIAL DEVELOPMENT 2020-2021 Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 The Greater Huntington Chamber of Commerce Membership Dues - - 2 LAEDC Membership Dues 5,000 5,000 5,000 5,000 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 Los Angeles Business Journal Annual Subscription 130 130 2 The Wallstreet Journal Annual Subscription - - 3 The Economist Annual Subscription - - 4 Los Angeles Times Annual Subscription 300 550 430 680 4 of 4 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1024 CITY ATTORNEY A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENSES: SALARIES 785,281$ -$ 309,480$ (475,801)$ (785,281)$ 309,480$ BENEFITS 342,808 - 170,989 (171,819) (342,808) 170,989 SUPPLIES AND SERVICES 427,500 - 653,500 226,000 (427,500) 653,500 TOTAL EXPENSES 1,555,589$ -$ 1,133,969$ (421,620)$ (1,555,589)$ 1,133,969$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget` Budget (Decrease) City Attorney - 307,293$ -$ (307,293)$ Legal Administrative Analyst 1.0 93,793 102,432 8,639 Senior Deputy City Attorney 1.0 380,695 203,348 (177,347) Overtime 500 500 - Payout (excess vacation and sick hours) 3,000 3,200 200 DEPARTMENT TOTALS 2.0 785,281$ 309,480$ (475,801)$ CITY OF VERNON Fund 011 Department 1024 - General Fund City Attorney Department Budget Detail 2020-2021 DEPARTMENT: 011.1024 CITY ATTORNEY A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease) (Decrease) (Decrease) Comments EXPENSES: SALARIES 501010 Salaries - Regular 763,229$ -$ 290,705$ (472,524)$ (763,229)$ 290,705$ 501012 Salaries - Premiums 21,552 - 18,275 (3,277) (21,552) 18,275 501020 Salaries - O.T. 500 - 500 - (500) 500 785,281 - 309,480 (475,801) (785,281) 309,480 BENEFITS 502020 Retirement 264,504 - 134,443 (130,061) (264,504) 134,443 502030 Group Insurance Premiums 66,917 - 32,059 (34,858) (66,917) 32,059 502060 Medicare 11,387 - 4,487 (6,900) (11,387) 4,487 502070 Unemployment - - - - - - 342,808 - 170,989 (171,819) (342,808) 170,989 SUPPLIES/SERVICES 510000 Office Supplies 1,000 - 1,000 - (1,000) 1,000 520000 Supplies 2,500 - 1,500 (1,000) (2,500) 1,500 593200 Professional Services - Legal 400,000 - 638,000 238,000 (400,000) 638,000 Budget includes contingencies 596200 Professional Services - Other 2,000 - 2,000 - (2,000) 2,000 596500 Travel 6,000 - 2,000 (4,000) (6,000) 2,000 596550 Memberships 3,000 - 1,000 (2,000) (3,000) 1,000 596600 Books & Publications 8,000 - 6,000 (2,000) (8,000) 6,000 596700 Training 5,000 - 2,000 (3,000) (5,000) 2,000 427,500 - 653,500 226,000 (427,500) 653,500 TOTAL EXPENSES 1,555,589$ -$ 1,133,969$ 78,645$ (1,555,589)$ 1,133,969$ CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1024 - CITY ATTORNEY 2020-2021 Account No. 510000 - Office Expenses Detailed FY2020 FY2021 Name Description Budget Budget Fed Ex, UPS Shipping Services 1,000$ 1,000$ 1,000$ 1,000$ Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget Office Depot General Office Supplies 2,500$ 1,500$ 2,500$ 1,500$ Account No. 593200 - Professional Services Legal Detailed FY2020 FY2021 Name Description Budget Budget Interim City Attorney Contract Retainer & Additional Legal Work - 330,000 Burhenn & Gest Various Pending Legal Matters 5,000 Richards Watson & Gershon Various Pending Legal Matters 2,000 Office of Administrative Hearings ("OAH") Various Pending Legal Matters 1,000 Stream Kim Hicks Wrage & Alfaro, PC Various Pending Legal Matters 75,000 Rutan & Tucker, LLP Various Pending Legal Matters 125,000 Burke Williams & Sorensen, LLP Various Pending Legal Matters 100,000 400,000$ 638,000$ Account No. 596200 - Professional Services - Other Detailed FY2020 FY2021 Name Description Budget Budget Case Anywhere, LLC Other Professional Services 500$ -$ Attorney Filing Services Other Professional Services 500 1,000 PACER Other Professional Services 500 500 Other - For Professional Contingencies Other Professional Services 500 500 2,000$ 2,000$ Account No. 596500 - Travel 3 of 4 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1024 - CITY ATTORNEY 2020-2021 Detailed FY2020 FY2021 Type Description Budget Budget Conferences and Meetings Legal Conferences 6,000$ 2,000$ 6,000$ 2,000$ Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget California State Bar Attorneys Memberships 2,000 1,000 Los Angeles County Bar Association Attorneys Memberships 300 - Various Legal Memberships Attorneys Memberships 700 - 3,000$ 1,000$ Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget Thomson Reuters (WestLaw) Legal Subscriptions 5,000$ 3,000$ Daily Journal Legal Journal - 1,000 Various Legal Publications Legal Books and Publications 3,000 2,000 8,000$ 6,000$ Account No. 596700 - Training Detailed FY2020 FY2021 Type Description Budget Budget League of California Cities Legal Conferences 2,500$ 1,000$ City Attorneys Association of Los Angeles County Legal Conferences 2,500 1,000 5,000$ 2,000$ 4 of 4 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1026 Human Resources A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 228,257$ -$ 228,257$ -$ (228,257)$ 228,257$ EXPENSES: SALARIES 620,442 - 645,646 25,204 (620,442) 645,646 BENEFITS 2,435,017 - 3,513,573 1,078,556 (2,435,017) 3,513,573 WORKERS COMP/LIABILITY 83,000 - 98,000 15,000 (83,000) 98,000 SUPPLIES/SERVICES 343,440 - 305,890 (37,550) (343,440) 305,890 TOTAL EXPENSES 3,481,899$ -$ 4,563,109$ 1,081,210$ (3,481,899)$ 4,563,109$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Administrative Secretary 1.00 78,664$ 81,758$ 3,094$ Director of Human Resources 1.00 214,976 223,596 8,620 Human Resources Analyst 1.00 107,369 111,615 4,246 Human Resources Analyst, Senior 1.00 147,005 152,839 5,834 Human Resources Assistant 1.00 52,228 57,038 4,810 Overtime 5,000 5,000 - Payout (vacation and sick excess hours) 15,200 13,800 (1,400) DEPARTMENT TOTALS 5.00 620,442$ 645,646$ 25,204$ CITY OF VERNONFund 011 Department 1026 - General Fund City Council DepartmentBudget Detail2020-2021DEPARTMENT:011.1026 Human ResourcesA B C C-A B-A C-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget (Decrease) (Decrease) (Decrease) CommentsREVENUES459030 Group Medical Revenue 228,257$ -$ 228,257$ -$ (228,257)$ 228,257$ 600910 Other Income - - - - - - TOTAL REVENUES 228,257$ -$ 228,257$ -$ (228,257)$ 228,257$ EXPENSES:SALARIES501010 Salaries - Regular 577,753$ -$ 603,635$ 25,882$ (577,753)$ 603,635$ 501012 Salaries - Premium 37,689 - 37,011 (678) (37,689) 37,011 501020 Salaries - Over Time 5,000 - 5,000 - (5,000) 5,000 620,442 - 645,646 25,204 (620,442) 645,646 BENEFITS502020 Retirement 185,391 - 199,748 14,357 (185,391) 199,748 502030 Group Insurance Premiums 81,873 - 79,697 (2,176) (81,873) 79,697 502031 Retiree Group Insurance Premiums 1,099,437 - 1,293,066 193,629 (1,099,437) 1,293,066 Retiree group plan premium increase502060 Medicare 8,996 - 9,362 366 (8,996) 9,362 502096 Postemployment Benefit Contribution 1,059,320 - 1,931,700 872,380 (1,059,320) 1,931,700 Actuarially determined contribution as reported on valuation report dated November 15, 2019.2,435,017 - 3,513,573 1,078,556 (2,435,017) 3,513,573 WORKERS COMP LIABILITY500245 Self-Insured Assessment Fees State of CA 30,000 - 40,000 10,000 (30,000) 40,000 Less activity expected in FY2019502080 Claims Expenditures - Worker's Comp 50,000 - 55,000 5,000 (50,000) 55,000 502095 Medical Expenditures - Workers Comp 3,000 - 3,000 - (3,000) 3,000 83,000 - 98,000 15,000 (83,000) 98,000 SUPPLIES/SERVICES520000 Supplies 42,000 - 15,000 (27,000) (42,000) 15,000 550000 Advertisement/Promotion 10,000 - 10,000 - (10,000) 10,000 594200 Professional Services - Administration 67,520 - 76,500 8,980 (67,520) 76,500 596200 Professional Services - Other 29,770 - 15,540 (14,230) (29,770) 15,540 596500 Travel 4,800 - 3,800 (1,000) (4,800) 3,800 596600 Books and Publications 2,000 - 1,500 (500) (2,000) 1,500 596700 Citywide Training/Employee Development 25,100 - 48,600 23,500 (25,100) 48,600 596800 Tuition/Education Reimbursement Program 40,000 - 40,000 - (40,000) 40,000 596900 Employee Recognition Program 41,750 - 42,450 700 (41,750) 42,450 596905 Recruitments 5,500 - 5,500 - (5,500) 5,500 597000 Pre-Employment Physicals and Exams 75,000 - 47,000 (28,000) (75,000) 47,000 343,440 - 305,890 (37,550) (343,440) 305,890 TOTAL EXPENSES 3,481,899$ -$ 4,563,109$ 1,081,210$ (3,481,899)$ 4,563,109$ CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1026 - HUMAN RESOURCES 2020-2021 Account No. 500245 - Assessment Fees Detailed FY2020 FY2021 Name Description Budget Budget 1 Dept. of Industrial Relations Self-Insurer's Annual Report 30,000 40,000 30,000$ 40,000$ Account No. 502080- Workers Comp - Claims Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 City of Vernon Self-Insured Medical/Indemnity Claims Expense - Future Medical Costs 50,000 55,000 50,000$ 55,000$ Account No. 502095 - Medical Expenditure - Workers Comp Detailed FY2020 FY2021 Name Description Budget Budget 1 City of Vernon Self-Insured First Aid - Treat and Release claims 3,000 3,000 3,000$ 3,000$ Account No. 502030 - Group Insurance Premiums Detailed FY2020 FY2021 Name Description Budget Budget 1 Blue Shield/Met Life/MES Vision Medical/Dental/Vision 80,672 79,589 2 City of Vernon Vision Plan Vision 1,076 - 3 Mutual Omaha Life Life 125 108 81,873$ 79,697$ 3 of 7 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1026 - HUMAN RESOURCES 2020-2021 Account No. 502031 - Retiree/Cobra Group Insurance Premiums Detailed FY2020 FY2021 Name Description Budget Budget 1 Anthem/MetLife Retiree Group Insurance Premiums 1,036,445 1,260,298 22 BS/MetLife/MES Vision COBRA Insurance Premiums 62,992 32,768 1,099,437$ 1,293,066$ Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Per Procurement Requirement Annual Chamber of Commerce Posters, Forms, General Office Supplies, Sympathy cards, and Mailing. 42,000 15,000 42,000$ 15,000$ ACCOUNT NO. 550000 - Advertisement / Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Per Procurement Requirement Various Recruitment Ads 10,000 10,000 10,000$ 10,000$ Account No. 594200 - Professional Services - Administration Detailed FY2020 FY2021 Name Description Budget Budget 1 Athens Workers Comp Administration Fee 65,000 75,000 2 IGOES & Company IGOE & Company (FSA Administration) 2,520 1,500 67,520$ 76,500$ 4 of 7 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1026 - HUMAN RESOURCES 2020-2021 Account No. 596200 - Professional Services - Other Detailed FY2020 FY2021 Name Description Budget Budget 1 US Drug Test Centers Random Drug Testing Program and Policy 2,700 2,700 2 Liebert Cassidy Labor Relations Consortium 3,370 3,540 3 WRIB Applicant Testing Materials 1,900 2,500 4 Shaw HR Consulting Job Function Analysis 5,000 5,000 6 DF Design Graphic Design Services 1,800 1,800 5 Bickmore Actuarial Valuation 15,000 - 29,770$ 15,540$ Account No. 596500 - Travel Detailed FY2020 FY2021 Name Description Budget Budget 1 CALPELRA Conference Monterey (Nov. 16-20, 2020) 2,500 2,500 2 PARMA Conference Indian Wells (Feb. 2-5, 2021) 2,000 - 3 League of CA Cities Long Beach Convention Center (Oct. 7-9, 2020) - 4 LCW San Diego (Feb. 17-19, 2021) 1,000 5 Travel for Local Conferences and Trainings 300 300 4,800$ 3,800$ Account No. 596600 - Books and Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 Thompson Publishing Annual subscription for FMLA Manuals 500 - 2 Professional Memberships Memberships - SCPMA HR $50 ea., or $25 ea., if members of IPMA-HR, So Ca Labor Relations Council $150/agency, CALPELRA $350 ea., IPMA- HR $397 for 1-3 Staff members. 1,500 1,500 2,000$ 1,500$ 5 of 7 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1026 - HUMAN RESOURCES 2020-2021 Account No. 596700 - Employee Development & Training Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Professional Organizations Employee Training and Development, HR Staff Trainings (SCPMA-HR, So. CA Labor Relations Council, IPMA - HR, CALPELRA, PARMA, LCW Conference and League of California Cities Conference and HR Training Videos and Manuals 20,000 35,000 2 Coastal Dupont Safety Training Videos 2,600 2,600 Project # 169001 Wellness Program/Promotions 2,500 11,000 25,100$ 48,600$ Account No. 596800 - Tuition/Education Reimbursement Program Detailed FY2020 FY2021 Name Description Budget Budget 1 Employee Reimbursements Pursuant to MOU's Tuition/Education Reimbursement Program 40,000 40,000 40,000$ 40,000$ Account No. 596900 - Employee Recognition Program Detailed FY2020 FY2021 Name Description Budget Budget 1 Miscellaneous Purchases Including Annual Recognition Awards Employee Recognition Program & Holiday Event 32,000 32,000 2 2020 Employee Appreciation Luncheon 3,800 4,500 3 2020 Kickoff Day 1,500 1,500 4 2020 Halloween Event 3,350 3,350 5 2021 Opening Day Event 1,100 1,100 41,750$ 42,450$ 6 of 7 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1026 - HUMAN RESOURCES 2020-2021 Account No. 596905 - Recruitments Detailed FY2020 FY2021 Name Description Budget Budget 1 Recruitments Recruitment expenses and related supplies 5,500 5,500 5,500$ 5,500$ Account No. 597000 - Pre-Employment Physicals and Exams Detailed FY2020 FY2021 Name Description Budget Budget 1 Concentra Pre-Employment Physicals and Exams 75,000 35,000 2 DOT Drug & Alcohol Compliance Random Testing - Third Party Administrator DOT Random Drug & Alcohol Testing 12,000 75,000$ 47,000$ 7 of 7 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1031 POLICE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 306,300$ -$ 307,300$ 1,000$ (306,300)$ 307,300$ EXPENSES: SALARIES 6,765,061$ -$ 7,079,452$ 314,391$ (6,765,061)$ 7,079,452$ BENEFITS 4,440,220 - 4,446,725 6,505 (4,440,220) 4,446,725 SUPPLIES/SERVICES 469,426 - 442,526 (24,900) (464,426) 401,026 TOTAL EXPENSES 11,674,707$ -$ 11,968,703$ 295,996$ (11,669,707)$ 11,927,203$ CAPITAL: REVENUES -$ -$ -$ -$ -$ -$ EXPENDITURES 120,200$ -$ 272,200$ 40,000$ (120,200)$ 40,000$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Administrative Secretary 1.00 77,989$ 80,858$ 2,869$ Civilian Court Officer 1.00 76,780 79,834 3,054 Police Captain 1.00 232,063 239,888 7,825 Police Chief 1.00 275,370 286,372 11,002 Police Community Services Officer 0.50 24,870 27,761 2,891 Police Dispatcher 6.50 509,575 531,245 21,670 Police Dispatcher, Lead 1.00 92,054 95,721 3,667 Police Lieutenant 2.00 355,285 381,889 26,604 Police Officer 32.00 3,298,420 3,498,801 200,381 Police Records Manager 1.00 109,178 113,532 4,354 Police Records Technician 2.00 102,697 111,861 9,164 Police Records Technician, Lead 1.00 64,083 66,629 2,546 Police Sergeant 7.00 1,009,197 1,051,561 42,364 Overtime 363,000 350,000 (13,000) On-Call 5,000 5,000 - Payout (excess vacation and sick hours)169,000 158,000 (11,000) Shooting Pay 500 500 - DEPARTMENT TOTALS 57.00 6,765,061$ 7,079,452$ 314,391$ CITY OF VERNON Fund 011 Department 1031 - General Fund Police Department Budget Detail 2020-2021 DEPARTMENT: 011.1031 POLICE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES 410212 Alarm Permits -$ -$ -$ -$ -$ -$ 410480 False Alarm Fees 15,000 - 15,000 - (15,000) 15,000 420100 Vehicle Code Fines 60,000 - 60,000 - (60,000) 60,000 Annual projection varies based on fees collected by the local court 420110 Other Vehicle Fines 20,000 - 20,000 - (20,000) 20,000 Annual projection varies based on fees collected by the local court 420120 DUI Emergency Response Cost - - - - - - Projection based on account history 420130 Vehicle Inspection Fee 4,000 - 4,000 - (4,000) 4,000 420510 Parking Citation Fees 30,000 - 30,000 - (30,000) 30,000 420515 Franchise Towing Fees 15,000 - 15,000 - (15,000) 15,000 420525 Impounded Vehicle Release Fees 3,000 - 3,000 - (3,000) 3,000 420530 DUI Vehicle Release Fees 3,000 - 3,000 - (3,000) 3,000 420535 Repossessed Vehicle Release Fees 300 - 300 - (300) 300 2031 440100 Grant Revenues - Federal - - - - - - No UASI or SHSGP Grant funding for FY21 2031 440100 Grant Revenues - Federal (Pass-through)35,000 - 35,000 - (35,000) 35,000 Office of Traffic Safety (OTS) Grant 3031 441010 COPS - SLESF Funds (State) 100,000 - 100,000 - (100,000) 100,000 COPS 441014 Overtime Reimbursement Revenue - - - - - - Southwest Borders Initiative 441015 Task Force Reimbursement - - - - - - Reimbursement is credited to 1031 501020 (Salaries - O.T.) 466000 P.O.S.T. Reimbursement - - 1,000 1,000 - 1,000 Funding cut by State of California 466600 Copies and Publications 18,000 - 18,000 - (18,000) 18,000 466900 Miscellaneous 3,000 - 3,000 - (3,000) 3,000 467300 Booking Fee Reimbursement - - - - - - Funding source discontinued by Court TOTAL REVENUES 306,300$ -$ 307,300$ 1,000$ (306,300)$ 307,300$ EXPENSES: SALARIES: 1031 501010 Salaries - Regular 5,431,766$ -$ 5,631,612$ 199,846$ (5,431,766)$ 5,631,612$ Includes one (1) vacant police officer position 1031 501012 Salaries - Premiums 836,903 - 958,202 121,299 (836,903) 958,202 FY21 Budget contains Longevity, Bilingual Pay, Uniform Allowance, Corporal Pay, Service Adjustments and POST; Shooting and Court Pay; Anticipated Compensated Absences Payout 1031 501020 Salaries - OT 363,000 - 350,000 (13,000) (363,000) 350,000 Decrease base on performance 2031 501020 Salaries - OT - - - - - - 3031 501010 Salaries - Regular 120,095 - 124,632 4,537 (120,095) 124,632 Salaries for one (1) Civilian Court Officer; one (1) Part-Time Dispatcher; one (1) Part- Time Community Service Officer 3031 501012 Salaries - Premiums 13,297 - 15,006 1,709 (13,297) 15,006 Salary Premiums for one (1) Civilian Court Officer 3031 501020 Salaries - OT - - - - - - 6,765,061 - 7,079,452 314,391 (6,765,061) 7,079,452 BENEFITS: 1031 502020 Retirement 3,197,590 - 3,197,590 - (3,197,590) 3,197,590 Employer portion of reportable wages (18.568% Misc; 32.578% Safety); PARS removed 1031 502030 Insurance Premiums - Medical 960,204 - 969,813 9,609 (960,204) 969,813 Medical, HSA, Life, and Vision 1031 502060 Medicare 96,159 - 100,627 4,468 (96,159) 100,627 1.45% of total earnings 1031 502070 Unemployment - - - - - - 1031 502080 Workers' Compensation Claims 116,684 - 116,684 - (116,684) 116,684 Projected expense per Human Resources based upon past experience 1031 502090 SIR Settlement Claims - - - - - - Anticipated Settlement Payments 1031 502096 Postemployment Benefit Expense - - - - - - 2031 502020 Retirement - - - - - - Part-time employees - grant funded 2031 502030 Insurance Premiums - Medical - - - - - - Part-time employees - grant funded 2031 502060 Medicare - - - - - - Part-time employees - grant funded 3031 502020 Retirement 29,110 - 33,459 4,349 (29,110) 33,459 For one (1) Civilian Court Officer and one (1) Part-Time Dispatcher 3031 502030 Insurance Premiums - Medical 38,539 - 26,527 (12,012) (38,539) 26,527 For one (1) Civilian Court Officer 3031 502060 Medicare 1,934 - 2,025 91 (1,934) 2,025 For one (1) Civilian Court Officer, one (1) Part-Time Dispatcher and one (1) Part-Time Community Service Officer 4,440,220 - 4,446,725 6,505 (4,440,220) 4,446,725 2 of 8 CITY OF VERNON Fund 011 Department 1031 - General Fund Police Department Budget Detail 2020-2021 DEPARTMENT: 011.1031 POLICE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments SUPPLIES/SERVICES: 1031 503035 Insurance Premiums - - - - - - 1031 520000 Supplies 41,500 - 41,500 - (41,500) - 3031 520000 Supplies - - - - - - 1031 520010 Supplies - IT - - - - - - Inactive account for 1031 1031 520050 Supplies - Community Outreach Consumables 5,000 - (3,000) Decreased based on actual expenditures 1031 540000 Uniforms 15,000 - 12,800 (2,200) (15,000) 12,800 Decreased based on need 1031 550000 Advertisement/Promotion 6,000 - - (6,000) (6,000) - 1031 560000 Utilities 6,600 - 6,600 - (6,600) 6,600 1031 570000 Vehicle Expense 160,000 - 160,000 - (160,000) 160,000 1031 590000 Repair & Maintenance 5,000 - 5,000 - (5,000) 5,000 1031 593500 Legal Settlements - - - - - - 1031 594200 Professional Services - Admin 118,420 - 97,720 (20,700) (118,420) 97,720 Increased based on increased staffing levels and anticpated increase in arrests 1031 596200 Professional Services - Other 55,280 - 55,280 - (55,280) 55,280 1031 596500 Travel 25,000 - 30,000 5,000 (25,000) 30,000 Increased for Staff Development and Succession Planning 1031 596550 Memberships 4,656 - 3,656 (1,000) (4,656) 3,656 Decreased based on actual expenditures 1031 596600 Books & Publications 1,970 - 1,970 - (1,970) 1,970 1031 596700 Training 25,000 - 28,000 3,000 (25,000) 28,000 Increased due to need for CAL OSHA required Fit Testing 469,426 - 442,526 (24,900) (464,426) 401,026 TOTAL EXPENSES 11,674,707$ -$ 11,968,703$ 295,996$ (11,669,707)$ 11,927,203$ CAPITAL REVENUES 2031 440100 Grant Revenues - Federal Asset Forfeiture -$ -$ -$ -$ -$ -$ 3031 440100 Grant Revenues - State Asset Forfeiture - - - - - - - - - - - - EXPENDITURES 1031 840000 Automobile - - - - - - 1031 850000 Non-Automobile 120,200 - 272,200 152,000 (120,200) 272,200 Second payment for the Motorola all-band portable radios lease; Bi-Directional Amplifier and new radios 120,200$ -$ 272,200$ 152,000$ (120,200)$ 272,200$ 3 of 8 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1031 - POLICE 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 DOOLEY/SDPE Duty and training ammunition 15,000 15,000 2 STAPLES/OFFICE DEPOT Office supplies (including items obtained from the City Warehouse) 9,078 9,078 3 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Office and necessary field supplies 8,752 8,752 4 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Shooting range supplies (firearms parts, cleaning solvents, targets) 5,100 5,100 5 PEGASUS/SILVA'S PRINTING Paper-based orders (business cards, envelopes, citations) 2,550 2,550 6 VENDOR TBD Dry cleaning service for jail and locker room towels 1,020 1,020 - - 41,500$ 41,500$ Account No. 520010 - Supplies - IT Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT APC Batteries, Live Scan Printer Toner, Digital Media - - -$ -$ Account No. 520050 - Supplies - Community Outreach Consumables Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Food and beverages purchases for community outreach events including National Night Out, Coffee with a Cop, Business Watch, DARE, Patrol checkpoints and staff meetings 5,000 - 5,000$ -$ 4 of 8 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1031 - POLICE 2020-2021 Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Uniforms for newly hired civilian and sworn staff, helmets, nametags, Sam Brown equipment for new sworn personnel , rainwear, batons, handcuffs, badge repair and replacement, patches, bulletproof vests, radio holders, hazardous clothing, replacements for uniforms damaged in the line of duty. 9,200 9,200 2 RESERVE OFFICER Uniform stipend for one (1) Reserve Police Officer 3,600 3,600 15,000$ 12,800$ Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Activities and products related to community outreach, recruitment materials and recognition awards 4,000 - DARE program materials 2,000 - 6,000$ -$ Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY FIBER OPTICS CHARGE Adjusted Charge assessed by the Fiber Optics Department (includes Internet) 6,600 6,600 6,600$ 6,600$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY FUEL CHARGE BACK Vehicle fuel from the City of Vernon gas pumps 70,000 70,000 2 CITY GARAGE CHARGE BACK Vehicle maintenance provided by the City of Vernon, including car washing services 86,000 86,000 3 CITY ISSUED P-CARDS P-Cards issued for gas purchases for City owned vehicles 4,000 4,000 160,000$ 160,000$ 5 of 8 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1031 - POLICE 2020-2021 Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Repairs for typewriters, weapons, laser guns, patrol unit equipment, office furniture, jail equipment, shooting range maintenance and miscellaneous maintenance materials. 3,000 3,000 2 LIBERTY MANUFACTURING Shooting range maintenance 2,000 2,000 5,000$ 5,000$ Account No. 594200 - Professional Services Administration Detailed FY2020 FY2021 Name Description Budget Budget 1 HUNTINGTON PARK PD Outsourced Jail Booking Fees 65,000 75,000 2 ALL CITY MANAGEMENT Crossing Guard Services (Adding 3rd Intersection)36,000 - 3 SO. EAST JUDICIAL DISTRICT Traffic Violation Ticket Processing Fees 11,000 16,000 4 DATA TICKET, INC Parking Citation Processing Service 5,000 5,000 5 BURRO CANYON Firearms Training Park Usage 300 600 6 BANDINI TRUCK TERMINAL Truck Weighing Service (Commercial Enforcement)100 100 7 VENDOR TO BE DETERMINED Medical Waste Removal Service 1,020 1,020 118,420$ 97,720$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Background Investigator Services 20,000 20,000 2 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Independent Internal Affairs Investigation Services 10,000 10,000 3 STACY MEDICAL CENTER Prisoner Pre-Booking Examinations 14,280 14,280 4 LEXIPOL Law enforcement policy manual update subscription and training module subscription 11,000 11,000 55,280$ 55,280$ 6 of 8 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1031 - POLICE 2020-2021 Account No. 596500 - Travel Event FY2020 FY2021 Name Name Budget Budget 1 VARIOUS EMPLOYEES MANDATED TRAINING AND STAFF DEVELOPMENT Transportation, meals, hotels and other expenses associated with employee training 25,000 30,000 25,000$ 30,000$ Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 CA. ANNUAL MEMBERSHIP DUES Various State Assoc. & Agencies 1,070 570 2 LA COUNTY ANNUAL DUES Various LA County Assoc. & Agencies 1,040 540 3 INTERNATIONAL ANNUAL DUES Various International Assoc. & Agencies 790 790 4 FEDERAL ANNUAL DUES Various Federal Assoc. & Agencies 100 100 5 AREA E DISASTER MGMT Yearly Membership Fee 1,656 1,656 4,656$ 3,656$ Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Current Editions: Various Directories, Legal Resources and/or Manuals 1,970 1,970 1,970$ 1,970$ 7 of 8 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1031 - POLICE 2020-2021 Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS MANDATED TRAINING 25,000 28,000 FIT Testing COMMUNICATIONS STAFF:Domestic Violence/Sexual Assault for Dispatchers,Terrorism Awareness,Critical Incident,Stress Management for Dispatchers,CALNENA Conference, Communications Training Officer Update,Customer Service for the Public Safety Professional,Dispatch Update Course,Tactical Dispatch Concepts, Advanced Communications Training for Dispatchers, Cultural Diversity,Assess Suicide Call,Crisis Negotiations, Lifetime Fitness/Dispatch Wellness ADMINISTRATIVE STAFF:Los Angeles County Chiefs Conference,California Police Chiefs Seminar, CAL LEEDS,FBI-LEEDA,Internal Affairs Update, Emergency Management Courses,Suicide Bombing Attacks Response,California Labor Relations, Executive Development Course,Pitchess Motion Review,Asset Forfeiture,Special Events Management Seminar,Advanced Civilian Management Seminar, CLEARS 25,000$ 28,000$ Capital Expenditures Detailed FY2020 FY2021 Name Description Budget Budget 1 Equipment - AUTO One (1) New Patrol Vehicle: Ford Explorer - 55,000 - - 2 Equipment - NON-AUTO Emergency Equipment Package, In-Car Video - 30,000 Motorola Radio Lease - Second Payment 120,200 102,200 Three (3) Portable Radios APX8000 30,000 Bi-Directional Amplifier 55,000 120,200$ 272,200$ OFFICERS & DETECTIVES: Advanced Rifle Course, Arrest & Control, Tactical Communications, Search Warrants, Driver Training, Street Racing, Gang 8 of 8 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1033 Fire A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (1/2 Yr) (Decrease) (Decrease) (Decrease) TOTAL REVENUES 393,250$ 810,150$ 339,575$ (53,675)$ 416,900$ (470,575)$ EXPENDITURES: SALARIES 5,326,889$ 9,775,688$ 4,310,568$ (1,016,321)$ 4,448,799$ (5,465,120)$ BENEFITS 3,521,026 6,108,717 2,818,869 (702,157) 2,587,691 (3,289,848) SUPPLIES/SERVICES 8,447,176 938,700 10,319,773 1,872,597 (7,508,476) 9,381,073 CAPITAL 365,800 330,000 1,780,160 1,414,360 (35,800) 1,450,160 TOTAL EXPENDITURES 17,660,891$ 17,153,105$ 19,229,370$ 1,568,479$ (507,786)$ 2,076,265$ Salaries Salaries Increase EMPLOYEE TITLE FTE Proposed Proposed (Decrease) Administrative Assistant, Senior 1.00 32,803$ 35,415$ 2,612$ Assistant Fire Marshal 0.00 47,719 - (47,719) Fire Administrative Analyst 1.00 50,474 54,527 4,053 Fire Battalion Chief 1.00 338,463 115,603 (222,860) Fire Captain 12.00 1,124,692 961,681 (163,011) Fire Chief 1.00 137,516 129,421 (8,095) Fire Code Inspector 0.50 - 32,266 32,266 Fire Engineer 12.00 926,308 793,726 (132,582) Firefighter 14.00 907,748 704,737 (203,011) Firefighter/Paramedic 9.00 662,097 543,278 (118,819) Firefighter/Paramedic Coordinator 1.00 63,724 61,914 (1,810) Overtime 950,000 750,000 (200,000) Payout (excess vacation and sick hours) 85,345 128,000 42,655 DEPARTMENT TOTALS 52.50 5,326,889$ 4,310,568$ (1,016,321)$ CITY OF VERNONFund 011 Department 1033 - General Fund Fire DepartmentBudget Detail2020-2021DEPARTMENT:011.1033 FireA B C C-A B-A C-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget (1/2 Yr)(Decrease) (Decrease) (Decrease) CommentsREVENUES410211 Fire Permit Fees 27,500$ 45,000$ 22,500$ (5,000)$ 17,500$ (22,500)$ 410212 Alarm Permits 5,000 2,000 2,000 (3,000) (3,000) - 410270 Filming Permits 4,000 5,000 2,500 (1,500) 1,000 (2,500) 410271 Special Event Permit Fees 500 1,200 600 100 700 (600) 410430 Annual Business Fire Inspection 70,000 200,000 100,000 30,000 130,000 (100,000) 410440 Fire Prevention Fees / Building - - - - - - 410450 Fire Code Construction Permits - - - - - - 410460 Annual Business Fire Re-Inspection 1,750 1,500 1,500 (250) (250) - 410470 Five Year Sprinkler System Testing 3,750 8,500 4,250 500 4,750 (4,250) 410480 False Alarm Fees 12,750 25,000 12,500 (250) 12,250 (12,500) 410490 Fire Extinguishing Training 250 400 200 (50) 150 (200) 450110 Fire Service (Santa Ana College) 10,000 40,000 20,000 10,000 30,000 (20,000) 461100 Fines and Penalties 1,250 500 500 (750) (750) - 466200 Plan Check Fees 20,000 45,000 22,500 2,500 25,000 (22,500) 466600 Copies and Publications 250 50 25 (225) (200) (25) 466900 Miscellaneous Revenues 1,250 1,000 500 (750) (250) (500) 467000 Strike Team Overtime 125,000 191,000 50,000 (75,000) 66,000 (141,000) 467100 EMS Transport Fees 72,500 200,000 100,000 27,500 127,500 (100,000) 2033 440100 Federal Grant Revenues (Haz Mat/USAR/Assistance Firefighter)37,500 44,000 - (37,500) 6,500 (44,000) TOTAL REVENUES 393,250$ 810,150$ 339,575$ (53,675)$ 416,900$ (470,575)$ EXPENDITURES:SALARIES:501010 Salaries - Regular 3,632,860$ 5,408,193$ 2,838,767$ (794,093)$ 1,775,333$ (2,569,426)$ 501012 Salaries - Premiums 744,029 2,567,495 721,801 (22,228) 1,823,466 (1,845,694) 501020 Salaries - O.T. - Salaries 50,000 100,000 100,000 50,000 50,000 - 501020 Salaries - Minimum Staffing 900,000 1,700,000 650,000 (250,000) 800,000 (1,050,000) 5,326,889 9,775,688 4,310,568 (1,016,321) 4,448,799 (5,465,120) BENEFITS:502020 Retirement 2,562,391 4,807,668 2,047,839 (514,552) 2,245,277 (2,759,829) 502030 Group Insurance 629,781 837,535 446,713 (183,068) 207,754 (390,822) 502060 Medicare 77,240 151,649 62,503 (14,737) 74,409 (89,146) 502080 Claims Expenditure - Worker's Comp 241,414 311,865 241,414 - 70,451 (70,451) 502095 Medical Expense 10,200 - 20,400 10,200 (10,200) 20,400 502096 Postemployment Benefit Expense - - - - - - 3,521,026 6,108,717 2,818,869 (702,157) 2,587,691 (3,289,848) SUPPLIES/SERVICES:503035 Insurance Premiums (Property) 18,221 - - (18,221) (18,221) - 510000 Office Expense 750 500 500 (250) (250) - 520000 Supplies 43,125 45,000 42,500 (625) 1,875 (2,500) 3033 520000 Supplies - - - - - - 540000 Uniforms 18,500 10,000 20,000 1,500 (8,500) 10,000 550000 Advertisement & Promotion 250 250 250 - - - 560000 Utilities 39,500 90,000 50,000 10,500 50,500 (40,000) 570000 Vehicle Expense 71,500 200,000 105,000 33,500 128,500 (95,000) 590000 Repair & Maintenance 25,875 38,000 18,350 (7,525) 12,125 (19,650) 2 of 7 CITY OF VERNONFund 011 Department 1033 - General Fund Fire DepartmentBudget Detail2020-2021DEPARTMENT:011.1033 FireA B C C-A B-A C-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget (1/2 Yr)(Decrease) (Decrease) (Decrease) Comments590110 Repair & Maintenance - IT 10,750 - - (10,750) (10,750) - 594000 Emergency Management Services 89,500 300,000 322,250 232,750 210,500 22,250 595200 Professional Services - Technical 27,500 35,000 40,000 12,500 7,500 5,000 596200 Professional Services - Other 8,080,505 200,000 9,700,323 1,619,818 (7,880,505) 9,500,323 596500 Travel 1,250 - 1,250 - (1,250) 1,250 596550 Membership Dues 2,700 2,700 6,600 3,900 - 3,900 596600 Books & Publications 750 750 750 - - - 596700 Employee Development & Training 16,500 16,500 12,000 (4,500) - (4,500) 8,447,176 938,700 10,319,773 1,872,597 (7,508,476) 9,381,073 CAPITAL840000Capital Equipment - Auto- - - - - - 850000 Capital Equipment - Non Auto 365,800 330,000 1,780,160 1,414,360 (35,800) 1,450,160 860000 IT Equipment & Software - - - - - - 900000 Capital Outlays - - - - - - 365,800 330,000 1,780,160 1,414,360 (35,800) 1,450,160 TOTAL EXPENDITURES 17,660,891$ 17,153,105$ 19,229,370$ 1,568,479$ (507,786)$ 2,076,265$ 3 of 7 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1033 - FIRE 2020-2021 Account No. 510000 - Office Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 Office Depot, UPS, and FedEx Office Expense - Misc. office supplies 750$ 500$ 750$ 500$ Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Multiple Vendors - Bidding procedures to be followed Emergency Supplies & Services 43,125$ 5,000$ 2 Multiple Vendors - Bidding procedures to be followed Non-Emergency Supplies & Services - 15,000 3 Life-Assist EMS Supplies - 17,500 4 Home Depot Building Hardware - 3,000 5 LB Johnson Building Hardware - 250 6 Jetro Hydration Supplies - 1,750 43,125$ 42,500$ Account No. 540000 - Uniforms/PPE Detailed FY2020 FY2021 Name Description Budget Budget 1 AllStar Fire Equipment Station and PPE Boots 18,500.00$ 5,000.00$ 2 ECMS, Inc. Turnout Cleaning & Repair - 4,000 3 Firefighter Safety Station and PPE Boots - 2,000 4 Multiple Vendors - Bidding procedures to be followed Safety Equipment and Tools - 1,000 5 AllStar Fire Equipment Station Uniforms - 3,000 6 Multiple Vendors - Bidding procedures to be followed Misc. - 5,000 18,500$ 20,000$ Detailed FY2020 FY2021 Name Description Budget Budget 1 Multiple Vendors - Bidding procedures to be followed Fire Prevention & Supplies 250$ 250$ 250$ 250$ Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 Electric Services, So. Cal. Gas Co., California Water Services, Maywood Mutual #3 Special Fire Protection Charge Fire Alarm System; 39,500$ 50,000$ 39,500$ 50,000$ Account No. 550000 - Advertisement & Promotion 4 of 7 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1033 - FIRE 2020-2021 Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 Fire Apparatus Solutions Fire Apparatus Maintenance 71,500$ 75,000$ 2 Interdepartmental City Cost Vehicle maintenance of Fire Department apparatus & vehicles - 5,000 3 Dion & Sons and Merrimac Energy Group Fuel of Fire Department apparatus & vehicles - 20,000 4 UL, LLC Annual Ladder Inspection - 2,000 5 FailSafe Fire Ground Ladder Testing - 3,000 71,500$ 105,000$ Detailed FY2020 FY2021 Name Description Budget Budget 1 Air Exchange Plymovement Maintenance 25,875$ 2,500$ 2 Compressed Air Specialty Air Monitor Maintenance @ Station #76 & 78 - 2,500 3 Dewey Pest Control Pesticide Services - 800 4 L.N. Curtis & Sons SCBA Maintenance Services/Fit Testing - 2,500 5 Reliable Ice Equipment Ice Machine Maintenance - 1,350 6 Calox, Inc. Oxygen Bottle Refilling Service - 1,000 7 SUEZ Mobile Water, Inc. Water Purification Maint. - St. #76,77,78,79 - - 8 Multiple Vendors - Bidding procedures to be followed Various Required Repairs and Maintenance - 4,000 9 South Coast A.Q.M.D Annual Operation Fees - 2,200 10 Exercise Equipment Exercise Machine Maintenance - 1,500 25,875$ 18,350$ Detailed FY2020 FY2021 Name Description Budget Budget 1 Digital EMS e-Patient Care Report 10,750.00$ -$ 2 PSTrax Turnout Maintenance Tracking Software - - 3 Emgergency Reporting Data Management Software - - 10,750$ -$ Detailed FY2020 FY2021 Name Description Budget Budget 1 Bearcom Radio, TV, Electronic ID Maintenance 11,000$ 11,000$ 2 City of Glendale Dispatch Service 60,000 - 3 Multiple Vendors - Bidding procedures to be followed Various Professional Services Needed 5,000 5,000 4 Verizon MDC Broadband coverage 1,290 3,750 5 BearCom Maintenance of Civil Defense Generators & Sirens, Etc., Radio repair not covered by Maint. Agreement - 5,000 6 Foothill Communications Portable Radio Preventative Maint. & Repair - 6,000 7 Bearcom Portable Radio Batteries - 1,500 8 LA County Dispatch Service 290,000 9 WestNet First-In Alerting System by LA County 5,690 - 10 Motorola Remote Speaker Mics for LA County 6,520 - 89,500$ 322,250$ Account No. 590000 - Repairs & Maintenance Account No. 590110 - Repairs & Maintenance IT Account No. 594000 - Emergency Management Services 5 of 7 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1033 - FIRE 2020-2021 Account No. 595200 - Professional Services Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 JSB Fire Protection, LLC Fire system plan check services 27,500$ 40,000$ 27,500$ 40,000$ Account No. 596200 - Professional Services - Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Caine & Weiner Medical Transport Reimbursement 1,500.00$ 2 Physio Control Technical Service Report 3,352 3 Richard Guess MD Paramedic Advisor 3,500 4 Whitman Enterprises Transport Billing Percentage 15,000 5 Empire Optical Prescription Safety Eyewear Program 1,000 6 Amerigas Propane Propane Storage Tanks Lease - 7 A-Throne Portable Restroom at Station 76 1,000 8 Multiple Vendors - Bidding procedures to be followed Haz Mat equipment maint/repair, Calibration for HM monitors 3,750 9 Lifecom RKI Eagle Monitor calibration 1,500 10 MJW Technical Services Calibration of Radiolgical Dosimeters 2,500 11 AP-Triton GEMT Contract Services 7,500 12 State of California QAF 17,000 13 LN Curtis & Sons SCBA Cylinder Valve Repair and Labor 8,000 14 LN Curtis & Sons SCBA Hydrostatic Testing 9,000 15 Los Angeles County Fire Personnel Contracted Services 16,100,000 7,450,000 16 Los Angeles County Fire Battalion Chief Services 10,000 17 Los Angeles County LAFCO Review 49,000 18 Los Angeles County Fire Equipment Conversion Cost 160,000 19 Los Angeles County Medical Equipment Conversion Cost 12,000 20 Los Angeles County Fitness Converstion Cost 21,000 21 Los Angeles County Communications Conversion Cost 81,170 22 Los Angeles County Personal Protective Equipment & Uniforms Conversion Cost 375,000 23 Los Angeles County Apparatus and Vehicles Converstion Cost 449,313 25 Los Angeles County Training Converstion Cost 1,018,238 16,100,000$ 9,700,323$ Account No. 596500 - Travel Detailed FY2020 FY2021 Name Description Budget Budget 1 Bear Paw, League of Cities, FDIC Various Conferences and Seminars 1,250$ 1,250$ 1,250$ 1,250$ 6 of 7 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1033 - FIRE 2020-2021 Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 NFPA, Calif. Fire Chief Assoc. & Various Membership & Dues 2,700$ 1,500$ 2 LA Area Fire Chief Assoc. & Area E Fire Chief Membership & Dues - 1,300 3 International Assoc. of Fire Chiefs Membership & Dues - 300 4 Area E Disaster Management Los Angeles County (JPA) Dues - 3,500 2,700$ 6,600$ Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Vendors - Bidding procedures to be followed Misc. Books & Publications 750$ 750$ 750$ 750$ Detailed FY2020 FY2021 Name Description Budget Budget 1 Target Solutions Online Risk Management Training 16,500$ 3,000$ 2 Various Vendors EMT, CPR, Paramedic Certification - 5,000 3 Various Vendors External Training Courses - 2,000 4 Various Vendors Haz Mat Training - 2,000 16,500$ 12,000$ Account No. 850000 - Capital Equipment - Non Auto Detailed FY2020 FY2021 Name Description Budget Budget 1 Pierce Manufacturing, Inc. Two (2) Fire Engines (Leased) 159,000$ 737,352$ 2 Pierce Manufacturing, Inc. New Tractor Drawn Aerial (Lease $165k Yr)165,000 1,042,808 3 Misc 41,800 - 365,800$ 1,780,160$ Account No. 596700 - Employee Development & Training Account No. 596600 - Books & Publications 7 of 7 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1040 Public Works Administration A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 14,609,528$ -$ 14,959,528$ 350,000$ (14,609,528)$ 14,959,528$ EXPENSES: SALARIES 446,080$ -$ 443,059$ (3,021)$ (446,080)$ 443,059$ BENEFITS 242,850 - 277,541 34,691 (242,850) 277,541 SUPPLIES/SERVICES 5,840 - 5,840 - (5,600) 5,600 TOTAL EXPENSES 694,770$ -$ 726,440$ 31,670$ (694,530)$ 726,200$ Increase EMPLOYEE TITLE FTE Salaries Salaries (Decrease) Administrative Analyst 1.00 96,213$ 84,271$ (11,942)$ Administrative Assistant, Senior 2.00 120,982 114,212 (6,770) Director of Public Works 1.00 221,884 239,576 17,692 Overtime 5,000 5,000 - Payout (vacation and sick excess hours)2,001 - (2,001) Stand-by - - DEPARTMENT TOTALS 4.00 446,080$ 443,059$ (3,021)$ CITY OF VERNONFund 011 Department 1040 - General Fund Public Works Administration DepartmentBudget Detail2020-2021DEPARTMENT:011.1040 Public Works AdministrationA B C C-A B-A C-BFY2019 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget (Decrease) (Decrease) (Decrease) CommentsREVENUES:400311 BNSF In-Lieu Parcel Taxes 624,792$ -$ 624,792$ -$ (624,792)$ 624,792$ 400900 Parcel Taxes - Warehouse 11,825,874 - 12,125,874 300,000 (11,825,874) 12,125,874 400950 Parcel Taxes - Safety 2,145,162 - 2,195,162 50,000 (2,145,162) 2,195,162 420520 Community Service Revenues - - - - - - 431000 Rents - - - - - - None expected this year3040 440100 Cal Recycle Container and Oil Grants 10,000 - 10,000 - (10,000) 10,000 466600 Copies and Publications 400 - 400 - (400) 400 466800 Calendar Donation Revenues - - - - - - 466900 Miscellaneous Revenues 3,300 - 3,300 - (3,300) 3,300 50th Street lot rentTOTAL REVENUES 14,609,528$ -$ 14,959,528$ 350,000$ (14,609,528)$ 14,959,528$ EXPENSES:SALARIES501010 Salaries - Regular 426,769$ -$ 433,259$ 6,490$ (426,769)$ 433,259$ 501012 Salaries - Premiums 14,311 - 4,800 (9,511) (14,311) 4,800 501020 Salaries - O.T. 5,000 - 5,000 - (5,000) 5,000 446,080 - 443,059 (3,021) (446,080) 443,059 BENEFITS502020 Retirement 191,732 - 200,820 9,088 (191,732) 200,820 502030 Group Insurance Premiums 44,650 - 70,297 25,647 (44,650) 70,297 502060 Medicare 6,468 - 6,424 (44) (6,468) 6,424 242,850 - 277,541 34,691 (242,850) 277,541 SUPPLIES/SERVICES520000 Supplies 1,000 - 1,000 - (1,000) 1,000 540000 Uniforms 240 - 240 550000 Advertisement/Promotion 1,000 - 1,000 - (1,000) 1,000 596500 Travel 1,200 - 1,200 - (1,200) 1,200 596600 Books & Publications 300 - 300 - (300) 300 596700 Training 2,100 - 2,100 - (2,100) 2,100 5,840 - 5,840 - (5,600) 5,600 TOTAL EXPENSES 694,770$ -$ 726,440$ 31,670$ (694,530)$ 726,200$ 2 of 4 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1040 - PUBLIC WORKS ADMINISTRATION 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 OFFICE DEPOT BUSINESS SOLUTIONS Office Supplies 800$ 800$ 2 UPS Office Supplies 200 200 1,000$ 1,000$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 SPECIALTY APPAREL Departmental Uniform Shirts 240$ 240$ 240$ 240$ Account No. 550000 - Advertisement / Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 PROFESSIONAL PUBLICATIONS Publishing of notices, information material, and legal documents 500$ 500$ 2 PLANET BIDS Web Based Publishings for Municipalities 500 500 1,000$ 1,000$ Account No. 595200 - Professional Services - Technical Detailed FY2020 FY2021 Name Description Budget Budget -$ -$ -$ -$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget -$ -$ -$ -$ 3 of 4 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1040 - PUBLIC WORKS ADMINISTRATION 2020-2021 Account No. 596500 - Travel Detailed FY2020 FY2021 Type Description Budget Budget 1 VARIOUS Meetings and Conferences 1,200$ 1,200$ 1,200$ 1,200$ Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 CEQA Various Publications Updates 300$ 300$ 300$ 300$ Account No. 596700 - Training Detailed FY2020 FY2021 Type Description Budget Budget 1 LEAGUE OF CALIFORNIA CITIES Annual Conference 600$ 600$ 2 LEAGUE OF CALIFORNIA CITIES Public Works Officers Institute 1,500 1,500 2,100$ 2,100$ 4 of 4 DEPARTMENT: 011.1041 BUILDING REGULATIONS AND PLANNING A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 1,466,000$ -$ 1,209,450$ (256,550)$ (1,466,000)$ 1,209,450$ EXPENDITURES: SALARIES 654,764$ -$ 592,942$ (61,822)$ (654,764)$ 592,942$ BENEFITS 288,209 - 278,025 (10,184) (288,209) 278,025 SUPPLIES/SERVICES 273,250 - 738,250 465,000 (273,250) 738,250 CAPITAL 250,000 - - (250,000) (250,000) - TOTAL EXPENDITURES 1,466,223$ -$ 1,609,217$ 142,994$ (1,466,223)$ 1,609,217$ Increase EMPLOYEE TITLE FTE Salaries Salaries (Decrease) Assistant Planner 1.00 87,608$ 90,185$ 2,577$ Building and Planning Manager - 139,934 - (139,934) Building Inspector, Senior 1.00 127,005 130,765 3,760 Electrical Inspector, Senior 1.00 112,453 115,820 3,367 Permit Technician 2.00 68,811 125,152 56,341 Plumbing and Mechanical Inspector, Senior 1.00 113,953 117,320 3,367 Overtime 2,000 2,000 - Payout (vacation and sick excess hours)3,000 11,700 8,700 DEPARTMENT TOTALS 6.00 654,764$ 592,942$ (61,822)$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1041 BUILDING REGULATIONS AND PLANNING A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES 401650 State Fee - SB1186 1,100$ -$ 1,100$ -$ (1,100)$ 1,100$ 410210 Building Permit Fees 1,026,200 - 769,650 (256,550) (1,026,200) 769,650 410280 Conditional Use Permits 13,927 - 13,927 - (13,927) 13,927 461100 Fines and Penalties 27,488 - 27,488 - (27,488) 27,488 466200 Plan Check Fees 373,830 - 373,830 - (373,830) 373,830 466220 Green Building Standards Fee 10,262 - 10,262 - (10,262) 10,262 466900 Miscellaneous Revenues 6,597 - 6,597 - (6,597) 6,597 468400 Variances 6,597 - 6,597 - (6,597) 6,597 TOTAL REVENUES 1,466,000 - 1,209,450 (256,550) (1,466,000) 1,209,450 EXPENDITURES: SALARIES 501010 Salaries - Regular 599,120$ -$ 527,283$ (71,837)$ (599,120)$ 527,283$ 501012 Salaries - Premiums 53,644 - 63,659 10,015 (53,644) 63,659 501020 Salaries - O.T.2,000 - 2,000 - (2,000) 2,000 654,764 - 592,942 (61,822) (654,764) 592,942 BENEFITS 502020 Retirement 181,876 - 173,039 (8,837) (181,876) 173,039 502030 Group Insurance Premiums 96,838 - 96,388 (450) (96,838) 96,388 502060 Medicare 9,494 - 8,598 (896) (9,494) 8,598 288,209 - 278,025 (10,184) (288,209) 278,025 SUPPLIES/SERVICES 520000 Supplies 4,000$ -$ 4,000$ -$ (4,000)$ 4,000$ 540000 Uniforms 400 - 400 - (400) 400 550000 Advertisement/Promotion 2,500 - 2,500 - (2,500) 2,500 CITY OF VERNON Budget Detail 2020-2021 Fund 011 Department 1041 - Building Regulations Fund Public Works Department 2 of 6 DEPARTMENT: 011.1041 BUILDING REGULATIONS AND PLANNING A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments CITY OF VERNON Budget Detail 2020-2021 Fund 011 Department 1041 - Building Regulations Fund Public Works Department 570000 Vehicle Expense 5,500 - 5,500 - (5,500) 5,500 593200 Professional Services - Legal - - - - - - 595200 Professional Services - Technical 246,000 - 711,000 465,000 (246,000) 711,000 596500 Travel 2,000 - 2,000 - (2,000) 2,000 596550 Memberships 850 - 850 - (850) 850 596600 Books & Publications 4,000 - 4,000 - (4,000) 4,000 596700 Training 8,000 - 8,000 - (8,000) 8,000 273,250 - 738,250 465,000 (273,250) 738,250 CAPITAL ELECTRONIC PLAN REIVEW AND PERMITTING 250,000$ -$ -$ (250,000)$ (250,000)$ -$ 250,000 - - (250,000) (250,000) - TOTAL EXPENDITURES 1,466,223 - 1,609,217 142,994 (1,466,223) 1,609,217 3 of 6 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS FOLLOWING PROCUMENT POLICIES Office Supplies 200$ 200$ 2 UPS Office Supplies 1,500 1,500 3 OFFICE DEPOT BUSINESS SOLUTIONS Office Supplies 1,000 1,000 4 SILVA'S PRINTING NETWORK Office Supplies 600 600 5 PLANBAGS.COM Office Supplies 500 500 6 WAREHOUSE INVENTORY CONSUMPTION Office Supplies 200 200 - - 4,000$ 4,000$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 SPECIALTY APPAREL Departmental Uniform Shirts 400$ 400$ 400$ 400$ Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 PROFESSIONAL PUBLICATIONS Publishing of required notices 2,500$ 2,500$ 2,500$ 2,500$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 FUEL FROM CITY PUMPS Gas Usage 3,000$ 3,000$ 2 CITY GARAGE VEHICLE REPAIRS Garage Work Orders 2,400 2,400 3 XPRESS WASH, INC.Washing city vehicles 100 100 5,500$ 5,500$ CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1041 - BUILDING REGULATIONS AND PLANNING 2020-2021 4 of 6 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1041 - BUILDING REGULATIONS AND PLANNING 2020-2021 Account No. 593200 - Professional Services - Legal Detailed FY2020 FY2021 Name Description Budget Budget 1 NONE BUDGETED THIS YEAR Legal services -$ -$ -$ -$ Account No. 595200 - Professional Services Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 REQUEST FOR PROPOSAL PENDING Natural Hazards Mitigation Plan 25,000$ 25,000$ 2 CONSULTANT TBD On-Call Structural Plan Check & Inspection & CaSP Services 125,000 125,000 3 DEPARTMENT OF CONSERVATION Strong Motion Instrumentation Plans & Seismic Haz. Mapping 15,000 15,000 4 JAS PACIFIC CONSULTING On-Call Plan Check & Inspection Services - - 5 TBD Housing Elelment Update 25,000 40,000 6 TBD File Scanning 50,000 150,000 7 INTERWEST CONSULTING GROUP On-Call Plan Check and Inspection Services - - 8 TBD Code Enforcement - - 9 TBD West Side Specific Plan 350,000 10 CALIFORNIA BUILDING STANDARDS Revolving Fund 5,000 5,000 11 LOS ANGELES COUNTY ASSESSOR Maps 1,000 1,000 246,000$ 711,000$ Account No. 596500 - Travel Detailed FY2020 FY2021 Name Description Budget Budget 1 CALBO WORKSHOP Mileage and parking for staff to attend workshop 2,000$ 2,000$ 2,000$ 2,000$ Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 CALBO Membership Dues 250$ 250$ 2 IAPMO Membership Dues 155 155 3 IAEI Membership Dues 125 125 4 ICC Membership Dues 320 320 850$ 850$ 5 of 6 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1041 - BUILDING REGULATIONS AND PLANNING 2020-2021 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS FOLLOWING PROCUMENT POLICIES Code Books 4,000$ 4,000$ 4,000$ 4,000$ . Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 CALBO Training 4,000$ 4,000$ 2 VARIOUS SERVICE PROVIDERS Required staff training/seminars 4,000 4,000 8,000$ 8,000$ Capital Expenditures Detailed FY2020 FY2021 Name Description Budget Budget 1 ELECTRONIC PLAN REIVEW AND PERMITTING Hardware, software, customization and migration 250,000$ -$ 250,000$ -$ 6 of 6 DEPARTMENT: 011.1043 STREET OPERATIONS A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 713,047$ -$ 1,453,047$ 740,000$ (713,047)$ 1,453,047$ EXPENSES: SALARIES 1,909,563$ -$ 1,832,047$ (77,516)$ (1,909,563)$ 1,832,047$ BENEFITS 921,941 - 919,931 (2,010) (921,941) 919,931 SUPPLIES/SERVICES 2,326,780 - 1,660,180 (666,600) (2,326,780) 1,660,180 TOTAL EXPENSES 5,158,284$ -$ 4,412,158$ (746,126)$ (5,158,284)$ 4,412,158$ CAPITAL: REVENUES 2,694,531 - 1,197,931 (396,600) (1,594,531) 1,197,931 EXPENDITURES 3,680,000 - 1,730,000 (1,950,000) (3,680,000) 1,730,000 Increase EMPLOYEE TITLE FTE Salaries Salaries (Decrease) Assistant Engineer - 82,017$ -$ (82,017)$ Engineering Aide 1.00 - 98,010 98,010 Project Engineer 3.00 366,529 386,033 19,504 Public Works Inspector 1.00 - 72,797 72,797 Public Works Superintendent 1.00 57,662 118,578 60,916 Stormwater and Special Project Analyst 1.00 133,270 137,218 3,948 Street Maintenance Supervisor 1.00 121,038 124,619 3,581 Street Maintenance Worker 7.00 409,595 412,028 2,433 Street Maintenance Worker, Lead 1.00 96,318 104,932 8,614 Street Maintenance Worker, Senior 4.00 394,285 320,232 (74,053) Warehouse Worker - 28,866 - (28,866) Warehouse Worker, Senior - 149,927 - (149,927) Overtime 50,000 50,000 - Payout (vacation and sick excess hours)16,056 3,600 (12,456) Stand-by 4,000 4,000 - DEPARTMENT TOTALS 20.00 1,909,563$ 1,832,047$ (77,516)$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1043 STREET OPERATIONS A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 400610 Prop A Local Return 4,340$ -$ 4,340$ -$ (4,340)$ 4,340$ 400630 Prop C Local Return 3,600 - 3,600 - (3,600) 3,600 401205 Stormwater- Measure W-SCWP - - 740,000 740,000 - 740,000 New Revenue 401206 Measure R Local Return 2,700 - 2,700 - (2,700) 2,700 401207 Measure M Local Return 3,060 - 3,060 - (3,060) 3,060 401208 Road Maintenance and Rehab - SB1 3,459 - 3,459 - (3,459) 3,459 401209 TDA Article 3 5,000 - 5,000 - (5,000) 5,000 407500 State Gas Tax - 2103 1,783 - 1,783 - (1,783) 1,783 407510 State Gas Tax - 2105 1,163 - 1,163 - (1,163) 1,163 407600 State Gas Tax - 2106 5,487 - 5,487 - (5,487) 5,487 407700 State Gas Tax - 2107 1,527 - 1,527 - (1,527) 1,527 407800 State Gas Tax - 2107.5 1,000 - 1,000 - (1,000) 1,000 410290 Issuance Fees 19,000 - 19,000 - (19,000) 19,000 410300 Franchises and Agreements 115,008 - 115,008 - (115,008) 115,008 420520 Community Services Revenues 37,000 - 37,000 - (37,000) 37,000 450120 Engineering Inspection Fees 70,000 - 70,000 - (70,000) 70,000 466200 Plan Check Fees 50,000 - 50,000 - (50,000) 50,000 466210 Reconstruction Fee - - - - - - 466230 Annual Fee 1,000 - 1,000 - (1,000) 1,000 466900 Miscellaneous Revenues - - - - - - 469300 Reserve Applied - - - - - - 600910 Other Income 387,920 - 387,920 - (387,920) 387,920 TOTAL REVENUES 713,047 - 1,453,047 740,000 (713,047) 1,453,047 EXPENSES: SALARIES 501010 Salaries - Regular 1,647,343$ -$ 1,624,499$ (22,844)$ (1,647,343)$ 1,624,499$ 501012 Salaries - Premiums 212,220 - 157,548 (54,672) (212,220) 157,548 501020 Salaries - O.T.50,000 - 50,000 - (50,000) 50,000 1,909,563 - 1,832,047 (77,516) (1,909,563) 1,832,047 BENEFITS 502020 Retirement 382,815$ -$ 530,061$ 147,246$ (382,815)$ 530,061$ 502030 Group Insurance Premiums 511,437 - 363,305 (148,132) (511,437) 363,305 502060 Medicare 27,689 - 26,565 (1,124) (27,689) 26,565 502080 Claims Expenditure - Worker's Comp - - - - - - CITY OF VERNON Fund 011 Department 1043 - General Fund Street Operations Department Budget Detail 2020-2021 DEPARTMENT: 011.1043 STREET OPERATIONS A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments CITY OF VERNON Fund 011 Department 1043 - General Fund Street Operations Department Budget Detail 2020-2021 921,941 - 919,931 (2,010) (921,941) 919,931 SUPPLIES/SERVICES 520000 Supplies 108,000$ -$ 108,000$ -$ (108,000)$ 108,000$ 540000 Uniforms 4,500 - 4,500 - (4,500) 4,500 550000 Advertisement/Promotion 3,000 - 3,000 - (3,000) 3,000 560000 Utilities 46,760 - 46,760 - (46,760) 46,760 570000 Vehicle Expense 150,000 - 150,000 - (150,000) 150,000 590000 Repair & Maintenance 1,202,920 - 952,920 (250,000) (1,202,920) 952,920 593200 Professional Services - Legal 10,000 - 10,000 - (10,000) 10,000 595200 Professional Services - Technical 15,000 - 5,000 (10,000) (15,000) 5,000 596200 Professional Services - Other 201,500 - 191,500 (10,000) (201,500) 191,500 3043 596200 Professional Services - Other 546,600 - 150,000 (396,600) (546,600) 150,000 596500 Travel 2,500 - 2,500 - (2,500) 2,500 596550 Membership Dues 15,000 - 15,000 - (15,000) 15,000 596600 Books & Publications 1,000 - 1,000 - (1,000) 1,000 596700 Training 20,000 - 20,000 - (20,000) 20,000 2,326,780 - 1,660,180 (666,600) (2,326,780) 1,660,180 TOTAL EXPENSES 5,158,284 - 4,412,158 (746,126) (5,158,284) 4,412,158 CAPITAL REVENUES 2043 440100 Grant Revenues - Federal 1,047,931$ -$ 1,047,931$ -$ (1,047,931)$ 1,047,931$ Measure W Stormwater Return 1,100,000 - - 3043 440100 Grant Revenues - State 546,600 - 150,000 (396,600) (546,600) 150,000 2,694,531 - 1,197,931 (396,600) (1,594,531) 1,197,931 EXPENDITURES 840000 Automobile 376,000$ -$ 90,000$ (286,000)$ (376,000)$ 90,000$ 850000 Non-Automobile 60,000 - - (60,000) (60,000) - 1043 900000 Capital Outlays 1,840,000 - 640,000 (1,200,000) (1,840,000) 640,000 2043 900000 Capital Outlays - Federal Funding 1,000,000 - 1,000,000 - (1,000,000) 1,000,000 3043 900000 Capital Outlays - State Funding 404,000 - - (404,000) (404,000) - 3,680,000 - 1,730,000 (1,950,000) (3,680,000) 1,730,000 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY WAREHOUSE Inventory Consumption 50,000$ 50,000$ 2 PACIFIC PRODUCTS & SERVICES Materials and Supplies 14,000 14,000 3 JCL BARRICADE COMPANY Materials and Supplies 7,800 7,800 4 HAWKINS TRAFFIC SAFETY SUPPLY Materials and Supplies 6,300 6,300 5 VULCAN MATERIALS COMPANY Materials and Supplies 5,300 5,300 6 HOME DEPOT CREDIT SERVICES Materials and Supplies 5,300 5,300 7 ZUMAR INDUSTRIES Materials and Supplies 3,000 3,000 8 VARIOUS VENDORS BASED ON PROCUREMENT REQUIREMENT Materials and Supplies 5,300 5,300 9 CATALINA PACIFIC CONCRETE Materials and Supplies 3,000 3,000 10 HANSON AGGREGATES Materials and Supplies 2,000 2,000 11 A-THRONE COMPANY, INC.Materials and Supplies 2,000 2,000 12 GRAINGER COMPANY Materials and Supplies 2,000 2,000 13 CONTECH Materials and Supplies 2,000 2,000 108,000$ 108,000$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 SPECIALTY APPAREL Uniforms 4,500$ 4,500$ 4,500$ 4,500$ Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 PROFESSIONAL PUBLICATIONS Publishing of Notices 750$ 750$ 2 NPDES Stormwater Education 250 250 3 PLANET BIDS Web Based Publishings for Municipalities 2,000 2,000 3,000$ 3,000$ Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 VPU Interfund Utilities 41,000$ 41,000$ 2 THE GAS COMPANY Natural Gas Service 3,000 3,000 3 FIBER OPTICS Interfund Utilities 1,560 1,560 4 SOUTHERN CALIFORNIA EDISON Street and Traffic Signal Service 1,200 1,200 46,760$ 46,760$ 2020-2021 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1043 - STREET OPERATIONS 2020-2021 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1043 - STREET OPERATIONS Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY GARAGE Work Orders 110,000$ 110,000$ 2 CITY PROVIDED FUEL Gas Usage 39,700 39,700 3 XPRESS WASH, INC.Washing city vehicles 300 300 150,000$ 150,000$ Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 WEBCO LB, LLC.Street Sweeping 126,000$ 126,000$ 2 SIEMENS INDUSTRY Traffic Signal Repair & Maintenance 110,000 110,000 3 TBD Annual Street Striping 50,000 50,000 4 RON'S MAINTENANCE Catch Basin Cleaning 50,000 50,000 5 West Coast Arborist Tree Trimming 100,000 100,000 6 VARIOUS VENDORS BASED ON PROCUREMENT REQUIREMENT Estimated Other Repairs & Maintenance 9,000 9,000 7 VARIOUS VENDORS BASED ON PROCUREMENT REQUIREMENT Sewer Cleaning and Emergency Repairs 10,000 10,000 8 CITY OF L.A. DEPT. OF TRANSP. Traffic Signal Maintenance 8,000 8,000 9 TBD Sewer System Master Plan/Flow/ Video Inspection 250,000 10 SURVEY MONUMENTS Surveys 2,000 2,000 11 COUNTY OF LOS ANGELES Traffic Signal Maintenance 5,000 5,000 12 VARIOUS VENDORS BASED ON PROCUREMENT REQUIREMENT Survey Equipment Maintenance 1,000 1,000 13 VARIOUS VENDORS BASED ON PROCUREMENT REQUIREMENT Emergency Sewers & Public Works Repairs 100,000 100,000 14 UNION PACIFIC RR CO Public at Grade Crossing 25th Street DOT747602G (100% Reimbursable per agreement with Marquez Produce) 381,920 381,920 1,202,920$ 952,920$ Account No. 593200 - Professional Services - Legal Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS BASED ON PROCUREMENT REQUIREMENT Legal Services for NPDES Matters 10,000$ 10,000$ 10,000$ 10,000$ 2020-2021 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1043 - STREET OPERATIONS Account No. 595200 - Professional Services Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 GATEWAY WATER MANAGEMENTAUTHORITY Matching funds (50%) of Phase I for John Anson Ford Park 57,000$ 57,000$ 2 GATEWAY WATER MANAGEMENT AUTHORITY Watershed Management Program Plan Implementation Studies 40,000 40,000 3 COUNTY OF LOS ANGELES Public works road fund 15,000 15,000 4 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Estimated consulting services costs 4,000 125,000 5 CROSSROADS Data entry for traffic incidents 1,000 1,000 6 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT ADA evaluation and transition plan (Carry over to 20- 21)200,000 200,000 7 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Citywide traffic speed counts 5,000 - 8 GATEWAY WATER MANAGEMENT AUTHORITY Municipal NPDES Permit On-Call Services (ROWD)10,000 10,000 9 GATEWAY CITIES COUNCIL OF GOV Atlantic Boulevard Master Plan 5,000 5,000 10 TBD Design and Construction Survey 15,000 5,000 11 TBD Construcion Management 15,000 15,000 12 TBD Speed Study Survey 5,000 - 372,000$ 473,000$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 GATEWAY WATER MANAGEMENT AUTHORITY Coordinated Integrated Monitoring Plan 60,000$ 60,000$ 2 GATEWAY CITIES I710 EIR/EIS Report, TMDL Coordination Plan 15,000 15,000 3 EAGLE AERIAL SOLUTIONS Aerial photo prints 15,000 15,000 4 HAUL-AWAY RUBBISH CO., INC.Solid waste collection/hauling 25,000 25,000 5 UNITED PUMPING SERVICES, INC.Emergency Environmental Spill Cleanup Services 10,000 10,000 6 COALITION FOR PRACTICAL REGULATION (NPDES)Professional services 5,000 5,000 7 SWRCB System permitting fees 7,000 7,000 8 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Bacteria TMDL monitoring 3,000 3,000 9 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Metals TMDL monitoring 1,500 1,500 10 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Harbor Toxics TMDL monitoring 1,000 1,000 11 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Traffic Engineering Services 25,000 25,000 12 TBD Contribution to legislation - zinc 3,000 3,000 13 SOUTH COAST A.Q.M.D.Emission & registration fees 1,000 1,000 14 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Grant Applications 10,000 - 15 TBD Homeless Encampment Program 20,000 20,000 201,500$ 191,500$ 2020-2021 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1043 - STREET OPERATIONS Account No. 596200 - Professional Services Other - Grant Funded 3043 Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT California High Speed Rail Project**300,000$ 150,000$ 2 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT I-710 Study**22,800 3 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Tree Boxes - - 4 CalRecycle Used Tire Asphalt 13,000 5 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT SCAG Bus Route Feasibility Study** - - 6 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT LA River Active Transportation Access Plan**210,800 - 546,600$ 150,000$ Account No. 596500 - Travel Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS DEPARTMENT EMPLOYEES Staff training 2,500$ 2,500$ 2,500$ 2,500$ Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 CASQA Memberships 500$ 500$ 2 VELOCITY EHS Annual Subscription 1,500 1,500 3 MUNICIPAL MANAGEMENT ASSOC.Memberships 500 500 4 GATEWAY WATER MANAGEMENT AUTHORITY Annual Membership Dues 15,000 15,000 17,500$ 17,500$ Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS PROFESSIONAL PUBLICATIONS Publications 1,000$ 1,000$ 1,000$ 1,000$ 2020-2021 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1043 - STREET OPERATIONS Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS CONSULTANTS BASED ON PROCUREMENT REQUIREMENT Training (i.e. confined space, trench shoring, pavement design, traffic control, stormwater, etc.)20,000$ 20,000$ 20,000$ 20,000$ Capital Expenditures Detailed FY2020 FY2021 Name Description Budget Budget 1 Equipment 1 SUV for Superintendent -$ 40,000$ 2 Equipment 1 F-150 Dual Cab - - 3 Equipment 1 F-550 Dump Truck Low Body w/ Bed 80,000 - 4 Equipment Second Grafitti Truck 250,000 - 5 Equipment 1 F-150 Dual Cab and Equipment - - 6 Equipment 1 Dual Axle Trailer - - 7 Equipment 1 Equipment Caterpillar Work Hammer - - 8 Equipment Bobcat Skid steer and accessories - - 9 Equipment 2 F-250 pickup trucks - 50,000 10 Equipment 1 CNG Street Sweeper - - 11 Equipment 1 Caterpillar 420 F2 Backhoe/Loader - - 12 Equipment 2 progammable message boards 30,000 - 13 Equipment Light tower 10,000 - 14 Equipment Replace sprayers for graffiti truck 6,000 - 15 Project Downey Road Resurfacing (LA River to Fruitland) - Phase I & II - - 16 Project Sierra Pine Avenue Paving 525,000 - 17 Project 53rd, 54th, 55th, 57th, & Hampton Paving 450,000 - 18 Project Miscellaneous Grinding and paving - - 19 Project Sidewalk repairs and disabled accessibility ramps at various City locations 150,000 - 20 ADA Implementation - 21 Project Miscellaneous Rubberized Slurry Seal 250,000 250,000 22 Project Catch Basin Inserts - - 23 Project Miscellaneous Citywide Crack Seal Repair - 250,000 24 Project LA River Flap Gates - Design 50,000 50,000 25 Project LA River Flap Gates - Construction - - 26 Project Sewer System Assesment and repairs 150,000 - 27 Project Sewer Manhole Repairs 25,000 25,000 28 Project Soto LID/Street Improvements (N/o Bandini to Limit)- - 29 Project Traffic Signal Improvements (Soto @ Vernon)80,000 30 Project Traffic Signal Improvements (Soto @ Leonis)80,000 31 Project Traffic Signal Improvements (Soto @ Fruitland)80,000 32 Traffic Signal improvements - 33 Equipment Signs Replacement Program - Section 6 35,000 - 34 Sign Shop equipment and materials 40,000 35 Equipment Warning Devices 25,000 25,000 36 Project *Atlantic Blvd Bridge Widening over LA River - Design and Right of Way 1,000,000 1,000,000 37 Project **California High Speed Rail Project**125,000 - 3,401,000$ 1,730,000$ DEPARTMENT: 011.1046 CITY GARAGE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 375,000$ -$ 375,000$ -$ (375,000)$ 375,000$ EXPENDITURES: SALARIES 378,818$ -$ 338,590$ (40,228)$ (378,818)$ 338,590$ BENEFITS 169,580 - 178,867 9,287 (169,580) 178,867 SUPPLIES/SERVICES 274,500 - 274,500 - (274,500) 274,500 CAPITAL 45,000 - 60,000 15,000 (45,000) 60,000 TOTAL EXPENDITURES 867,898$ -$ 851,957$ (15,941)$ (867,898)$ 851,957$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Fleet Supervisor 1.00 111,342$ 99,745$ (11,597)$ Mechanic 1.00 - 59,890 59,890 Mechanic, Senior 2.00 250,998 175,955 (75,043) Public Works Superintendent - 5,766 - (5,766) Overtime 3,000 3,000 - Payout (vacation and sick excess hours)7,712 - (7,712) Stand-by - - - DEPARTMENT TOTALS 4.00 378,818$ 338,590$ (40,228)$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1046 CITY GARAGE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 499700 Credit for Garage Work Orders 375,000$ -$ 375,000$ -$ (375,000)$ 375,000$ TOTAL REVENUES 375,000 - 375,000 - (375,000) 375,000 EXPENDITURES: SALARIES 501010 Salaries - Regular 343,939$ -$ 308,891$ (35,048)$ (343,939)$ 308,891$ 501012 Salaries - Premiums 31,879 - 26,699 (5,180) (31,879) 26,699 501020 Salaries - O.T.3,000 - 3,000 - (3,000) 3,000 378,818 - 338,590 (40,228) (378,818) 338,590 BENEFITS 502020 Retirement 61,706$ -$ 100,704$ 38,998$ (61,706)$ 100,704$ 502030 Group Insurance Premiums 102,381 - 73,253 (29,128) (102,381) 73,253 502060 Medicare 5,493 - 4,910 (583) (5,493) 4,910 169,580 - 178,867 9,287 (169,580) 178,867 SUPPLIES/SERVICES 520000 Supplies 200,000$ -$ 200,000$ -$ (200,000)$ 200,000$ 540000 Uniforms 1,500 - 1,500 - (1,500) 1,500 570000 Vehicle Expense 6,000 - 6,000 - (6,000) 6,000 590000 Repairs & Maintenance 64,000 - 64,000 - (64,000) 64,000 596600 Books & Publications 500 - 500 - (500) 500 596700 Training 2,500 - 2,500 - (2,500) 2,500 274,500 - 274,500 - (274,500) 274,500 CAPITAL 850000 Non-Automobile 45,000$ -$ 60,000$ 15,000$ (45,000)$ 60,000$ 45,000 - 60,000 15,000 (45,000) 60,000 TOTAL EXPENDITURES 867,898 - 851,957 (15,941) (867,898) 851,957 CITY OF VERNON Fund 011 Department 1046 - General Fund City Garage Department Budget Detail 2020-2021 2 of 5 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 NAPA AUTO PARTS auto parts/supplies 27,000$ 27,000$ 2 LOPEZ & LOPEZ TIRE SERVICE auto parts/supplies 20,000 20,000 3 CAMINO REAL CHEVROLET auto parts/supplies 8,000 8,000 4 BATTERY SYSTEMS auto parts/supplies 15,000 15,000 5 DANIELS TIRE SERVICE auto parts/supplies 10,400 10,400 6 CALIFORNIA FRAME & AXLE auto parts/supplies 15,000 15,000 7 CENTRAL FORD auto parts/supplies 20,000 20,000 8 HAAKER EQUIPMENT COMPANY auto parts/supplies 10,000 10,000 9 GARVEY EQUIPMENT COMPANY auto parts/supplies 8,000 8,000 10 DAPPER TIRE COMPANY auto parts/supplies 11,500 11,500 11 SUPER FORD LINCOLN MERCURY auto parts/supplies - - 12 THE LIGHTHOUSE auto parts/supplies 10,000 10,000 13 DION & SONS, INC.,auto parts/supplies 3,600 3,600 14 JERRY'S AUTO BODY, INC.auto parts/supplies 9,000 9,000 15 H & H WHOLESALE PARTS auto parts/supplies 5,000 5,000 16 MCMASTER CARR SUPPLY COMPANY auto parts/supplies 3,000 3,000 17 ALL OTHER SUPPLIERS auto parts/supplies 10,000 10,000 18 SPEEDO ELECTRIC COMPANY auto parts/supplies 10,700 10,700 19 WAREHOUSE INVENTORY CONSUMPTION auto parts/supplies 1,300 1,300 20 AFC HYDRAULIC SEALS & REPAIR auto parts/supplies 2,500 2,500 200,000$ 200,000$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Uniforms 1,500$ 1,500$ 1,500$ 1,500$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY GARAGE Work Orders 4,500$ 4,500$ 2 CITY FUEL PUMPS Gas Usage 1,250 1,250 3 HUNTINGTON PARK CAR WASH Washing city vehicles 250 250 6,000$ 6,000$ CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1046 - CITY GARAGE 2020-2021 3 of 5 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1046 - CITY GARAGE 2020-2021 Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 AFC HYDRAULIC SEALS & REPAIR Repairs and maintenance 3,200$ 3,200$ 2 CENTRAL FORD Repairs and maintenance 8,000 8,000 3 DIESEL EMISSIONS DIRECT Repairs and maintenance 8,400 8,400 4 HAAKER EQUIPMENT COMPANY Repairs and maintenance 10,000 10,000 5 CAMINO REAL CHEVROLET Repairs and maintenance 7,500 7,500 6 JERRY'S AUTO BODY INC Repairs and maintenance 5,400 5,400 7 INDEPENDENT BRAKE Repairs and maintenance - - 8 MORGAN COMPANY Repairs and maintenance 1,000 1,000 9 PACIFIC COMMERCIAL TRUCK BODY Repairs and maintenance 3,500 3,500 10 PREFERRED AERIAL & CRANE Repairs and maintenance 4,500 4,500 11 RVD EMISSIONS Repairs and maintenance 1,200 1,200 12 LYNN'S AUTO AIR, INC.Repairs and maintenance 2,300 2,300 13 ALL OTHER SUPPLIERS Repairs and maintenance 9,000 9,000 14 VENDOR TO BE DETERMINED BASED ON PURCHASING POLICY Street Sweeper maintenance - - 64,000$ 64,000$ Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS PROFESSIONAL PUBLICATIONS Publications 500$ 500$ 500$ 500$ Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 DEPARTMENT PERSONNEL TRAINING Training 2,500$ 2,500$ 2,500$ 2,500$ 4 of 5 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1046 - CITY GARAGE 2020-2021 Capital Detailed FY2020 FY2021 Name Description Budget Budget 1 Floor Non-slip floor 30,000$ -$ 2 Scanner Module Update Module - 5,000 3 Fuel Pumps and Awning Replacing 30 year old pumps - - 4 Lighting New Lighting through out - - 5 Heaters Garage heater - 25,000 6 Fueling System Gas Boy System 15,000 - 7 Garage Doors Door Operators - 30,000 8 Service Truck 2500 Series w/ boxes etc.- - 45,000$ 60,000$ 5 of 5 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1047 CITY WAREHOUSE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENDITURES: SALARIES 157,490$ -$ 323,113$ 165,623$ (157,490)$ 323,113$ BENEFITS 82,921 - 197,223 114,302 (82,921) 197,223 SUPPLIES/SERVICES 10,950 - 10,950 - (10,950) 10,950 CAPITAL 70,000 - 95,000 25,000 (70,000) 95,000 TOTAL EXPENDITURES 321,361$ -$ 626,286$ 304,925$ (321,361)$ 626,286$ Increase EMPLOYEE TITLE FTE Salaries Salaries (Decrease) Facilities Maintenance Supervisor 0.10 9,945$ 10,243$ 298 Public Works Superintendent - 5,766 - (5,766) Warehouse Worker 2.00 - 154,322 154,322 Warehouse Worker, Lead 1.00 95,205 98,010 2,805 Warehouse Worker, Senior 1.00 41,236 57,038 15,802 Overtime 2,500 2,500 - Payout (vacation and sick excess hours)2,838 1,000 (1,838) Stand-by - - - DEPARTMENT TOTALS 4.10 157,490$ 323,113$ 165,623$ DEPARTMENT: 011.1047 CITY WAREHOUSE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments EXPENDITURES: SALARIES 501010 Salaries - Regular 127,277$ -$ 273,308$ 146,031$ (127,277)$ 273,308$ 501012 Salaries - Premiums 27,713 - 47,305 19,592 (27,713) 47,305 501020 Salaries - Overtime 2,500 - 2,500 - (2,500) 2,500 157,490 - 323,113 165,623 (157,490) 323,113 BENEFITS 502020 Retirement 38,615$ -$ 95,065$ 56,450$ (38,615)$ 95,065$ 502030 Group Insurance Premiums 42,022 - 97,473 55,451 (42,022) 97,473 502060 Medicare 2,284 - 4,685 2,401 (2,284) 4,685 82,921 - 197,223 114,302 (82,921) 197,223 SUPPLIES/SERVICES 520000 Supplies 2,000$ -$ 2,000$ -$ (2,000)$ 2,000$ 540000 Uniforms 1,000 - 1,000 - (1,000) 1,000 570000 Vehicle Expense 7,000 - 7,000 - (7,000) 7,000 596600 Books & Publications 200 - 200 - (200) 200 596700 Training 750 - 750 - (750) 750 10,950 - 10,950 - (10,950) 10,950 CAPITAL 850000 Non-Auto 70,000$ -$ 95,000$ 25,000$ (70,000)$ 95,000$ 70,000 - 95,000 25,000 (70,000) 95,000 TOTAL EXPENDITURES 321,361$ -$ 626,286$ 304,925$ (321,361)$ 626,286$ CITY OF VERNON Fund 011 Department 1047 - General Fund City Warehouse Department Budget Detail 2020-2021 2 of 4 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS VENDORS BASED ON PROCUREMENT REQUIREMENT Supplies 2,000$ 2,000$ 2,000$ 2,000$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Uniforms 1,000$ 1,000$ 1,000$ 1,000$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY GARAGE Work Orders 5,400$ 5,400$ 2 CITY FUEL PUMPS Gas Usage 1,500 1,500 3 HUNTINGTON PARK CAR WASH Washing city vehicles 100 100 7,000$ 7,000$ Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 VARIOUS PROFESSIONAL PUBLICATIONS Publications 200$ 200$ 200$ 200$ CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1047 - CITY WAREHOUSE 2020-2021 3 of 4 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1047 - CITY WAREHOUSE 2020-2021 Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY DEPARTMENT PERSONNEL Training 750$ 750$ 750$ 750$ Capital Expenditures Detailed FY2020 FY2021 Name Description Budget Budget 1 Cages Equipment 50,000$ 75,000$ 2 Barcode Self Service System Equipment 20,000 20,000 70,000$ 95,000$ 4 of 4 DEPARTMENT: 011.1048 CITY HOUSING A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) REVENUES 291,020 - 291,020 - (291,020) 291,020 EXPENSES: SALARIES 177,657$ -$ 163,181$ (14,476)$ (177,657)$ 163,181$ BENEFITS 93,979 - 94,028 49 (93,979) 94,028 SUPPLIES/SERVICES 134,200 - 134,200 - (134,200) 134,200 TOTAL EXPENSES 405,836$ -$ 391,409$ (14,427)$ (405,836)$ 391,409$ CAPITAL 370,000$ -$ 205,000$ (165,000)$ (370,000)$ 205,000$ Increase EMPLOYEE TITLE FTE Salaries Salaries (Decrease) Facilities Maintenance Supervisor 0.25 24,862$ 25,608$ 746$ Facilities Maintenance Worker 1.50 98,887 105,045 6,158 Facilities Maintenance Worker, Lead 0.15 15,677 16,953 1,276 Facilities Maintenance Worker, Senior 0.15 13,666 14,075 409 Public Works Superintendent - 23,065 - (23,065) Overtime 1,500 1,500 - Payout (vacation and sick excess hours)- - - Stand-by - - - DEPARTMENT TOTALS 2.05 177,657$ 163,181$ (14,476)$ CITY OF VERNON Budget Summary 2019-2020 DEPARTMENT: 011.1048 CITY HOUSING A B C C-A B-A C-B Escalation FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 431000 Rents 290,520 - 290,520 - (290,520) 290,520 461100 Fines and Penalties 500 - 500 - (500) 500 466900 Miscellaneous Revenues - - - - - - 670010 Sale of Capital Asset - - - - - - TOTAL REVENUES 291,020 - 291,020 - (291,020) 291,020 EXPENSES: SALARIES 501010 Salaries - Regular 169,127 - 154,341 (14,786) (169,127) 154,341 501012 Salaries - Premiums 7,030 - 7,340 310 (7,030) 7,340 501020 Salaries - O.T.1,500 - 1,500 - (1,500) 1,500 177,657 - 163,181 (14,476) (177,657) 163,181 BENEFITS 502020 Retirement 41,925 - 48,478 6,553 (41,925) 48,478 502030 Group Insurance Premiums 49,478 - 43,184 (6,294) (49,478) 43,184 502060 Medicare 2,576 - 2,366 (210) (2,576) 2,366 93,979 - 94,028 49 (93,979) 94,028 SUPPLIES/SERVICES 520000 Supplies 27,000 - 27,000 - (27,000) 27,000 530015 Real Estate Taxes 11,000 - 11,000 - (11,000) 11,000 550000 Advertisement/Promotion 2,000 - 2,000 - (2,000) 2,000 560000 Utilities 10,800 - 10,800 - (10,800) 10,800 570000 Vehicle Expense 2,400 - 2,400 - (2,400) 2,400 590000 Repair & Maintenance 50,600 - 50,600 - (50,600) 50,600 596200 Professional Services - Other 30,400 - 30,400 - (30,400) 30,400 134,200 - 134,200 - (134,200) 134,200 TOTAL EXPENSES 405,836 - 391,409 (14,427) (405,836) 391,409 CAPITAL 469300 Capital Reserve - - - - - - 900000 Capital Outlay 370,000 - 205,000 (165,000) (370,000) 205,000 TOTAL CAPITAL 370,000 - 205,000 (165,000) (370,000) 205,000 CITY OF VERNON Fund 011 Department 1048 - General Fund City Housing Department Budget Detail 2019-2020 2 of 5 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 HOME DEPOT CREDIT SERVICES General Supplies 15,000 15,000 2 ALL OTHER SUPPLIERS Miscellaneous Supplies 10,250 10,250 3 CURRENT WHOLESALE CORP General Supplies 750 750 4 PLUMBING & INDUSTRIAL SUPPLY CORP General Supplies 500 500 5 CITY WAREHOUSE Inventory Consumption 500 500 27,000 27,000 Account No. 530015 - Real Estate Taxes Detailed FY2020 FY2021 Name Description Budget Budget 1 LOS ANGELES COUNTY TAX 2 properties in Huntington Park - - 2 LOS ANGELES COUNTY TAX Possessory Interest Taxes 11,000 11,000 11,000 11,000 Account No. 550000 Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 PROFESSIONAL PUBLICATIONS Quarterly rental notifications 1,000 1,000 2 PLANET BIDS Publishings for Municipalities 1,000 1,000 2,000 2,000 Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 UTILITIES - INTERNAL FUND Utilities 5,300 5,300 2 COUNTY SANITATION DISTRICTS Sewer Utilities 4,450 4,450 3 THE GAS COMPANY Utilities 900 900 4 SOUTHERN CALIFORNIA EDISON Utilities 150 150 10,800 10,800 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1048 - CITY HOUSING 2019-2020 3 of 5 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1048 - CITY HOUSING 2019-2020 Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY FUEL PUMPS Gas Usage 1,200 1,200 2 CITY GARAGE Garage Work Orders 1,200 1,200 2,400 2,400 Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 DEWEY PEST CONTROL Maintenance 3,600 3,600 2 CITY WAREHOUSE Inventory Consumption 1,000 1,000 3 VARIOUS VENDORS PER CITY PROCUREMENT REQUIREMENTS Repairs & Maintenance 46,000 46,000 50,600 50,600 Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 STIPENDS FOR COMMISSIONERS Professional services 2,400 2,400 2 MARIPOSA LANDSCAPING Landscape Architectural Services 7,000 7,000 3 HAUL-AWAY RUBBISH Professional services 1,000 1,000 5 RUTAN & TUCKER Legal services 10,000 10,000 6 VARIOUS CONSULTANTS PER CITY PROCUREMENT REQUIREMENTS Building Condition Assessment 10,000 10,000 30,400 30,400 4 of 5 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1048 - CITY HOUSING 2019-2020 Account No. 900000 - Capital Expenditures Detailed FY2020 FY2021 Name Description Budget Budget 1 Remodel Remodeling one home 150,000 100,000 PROJECT TO BE BID Concrete Work at Furlong 150,000 2 VARIOUS CONSULTANTS PER CITY PROCUREMENT REQUIREMENTS City Housing (Various Improvements)50,000 50,000 TBD Paint stairs and balcony of 50th St. apartments 20,000 3 Pickup Truck 3/4 ton extended cab w/ boxes and racks - 4 Water Softener Softener for the 50th street apartments 55,000 370,000 205,000 5 of 5 DEPARTMENT: 011.1049 CITY BUILDINGS A BCC-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) REVENUES:238,400$ -$ 238,400$ -$ (238,400)$ 238,400$ EXPENSES: SALARIES 416,338$ -$ 395,950$ (20,388)$ (416,338)$ 395,950$ BENEFITS 192,360 - 191,492 (868) (192,360) 191,492 SUPPLIES/SERVICES 773,050 - 876,970 103,920 (773,050) 876,970 TOTAL EXPENSES 1,381,748$ -$ 1,464,412$ 82,664$ (1,381,748)$ 1,464,412$ CAPITAL 689,000 - 1,150,000 461,000 (689,000) 1,150,000 Increase EMPLOYEE TITLE FTE Salaries Salaries (Decrease) Facilities Maintenance Supervisor 0.65 64,642$ 66,581$ 1,939$ Facilities Maintenance Worker 1.50 98,887 105,045 6,158 Facilities Maintenance Worker, Lead 0.85 88,839 96,065 7,226 Facilities Maintenance Worker, Senio 0.85 77,441 79,759 2,318 Public Works Superintendent - 23,065 - (23,065) Warehouse Worker, Senior - 12,371 - (12,371) Overtime 15,000 15,000 - Payout (vacation and sick excess hours)2,593 - (2,593) Stand-by 33,500 33,500 - DEPARTMENT TOTALS 3.85 416,338$ 395,950$ (20,388)$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1049 CITY BUILDINGS A BCC-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 431000 Rents 238,400 - 238,400 - (238,400) 238,400 Moved from 1004 - Union Ice & Austin Trucking. 238,400 - 238,400 - (238,400) 238,400 EXPENSES: SALARIES 501010 Salaries - Regular 328,224 - 310,758 (17,466) (328,224) 310,758 501012 Salaries - Premiums 73,114 - 70,192 (2,922) (73,114) 70,192 501020 Salaries - Overtime 15,000 - 15,000 - (15,000) 15,000 416,338 - 395,950 (20,388) (416,338) 395,950 BENEFITS 502020 Retirement 84,673 - 103,422 18,749 (84,673) 103,422 502030 Group Insurance Premiums 101,650 - 82,329 (19,321) (101,650) 82,329 502060 Medicare 6,037 - 5,741 (296) (6,037) 5,741 192,360 - 191,492 (868) (192,360) 191,492 SUPPLIES/SERVICES 520000 Supplies 134,500 - 134,500 - (134,500) 134,500 540000 Uniforms 1,500 - 1,500 - (1,500) 1,500 560000 Utilities 325,000 - 325,000 - (325,000) 325,000 570000 Vehicle Expense 19,000 - 19,000 - (19,000) 19,000 590000 Repair & Maintenance 270,750 - 374,670 103,920 (270,750) 374,670 596200 Professional Services - Other 20,000 - 20,000 - (20,000) 20,000 596600 Books & Publications 300 - 300 - (300) 300 596700 Training 2,000 - 2,000 - (2,000) 2,000 773,050 - 876,970 103,920 (773,050) 876,970 TOTAL EXPENSES 1,381,748 - 1,464,412 82,664 (1,381,748) 1,464,412 CAPITAL 900000 Capital Outlays 689,000 - 1,150,000 461,000 (689,000) 1,150,000 689,000 - 1,150,000 461,000 (689,000) 1,150,000 CITY OF VERNON Fund 011 Department 1049 - General Fund City Buildings Department Budget Detail 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY WAREHOUSE Inventory Consumption 25,000 25,000 2 ALL OTHER SUPPLIERS Supplies 29,800 29,800 3 QUENCH Supplies 10,000 10,000 4 HOME DEPOT Supplies 20,000 20,000 5 PLUMBING & INDUSTRIAL SUPPLY Supplies 13,000 13,000 6 CURRENT WHOLESALE ELECTRIC Supplies 16,000 16,000 7 AAA ELECTRIC MOTOR SALES Supplies 7,000 7,000 8 REFRIGERATION SUPPLIES DIST. Supplies 3,000 3,000 9 GRAINGER CO. Supplies 5,000 5,000 10 ICE MACHINE SALES & SERVICE CO. Supplies 3,000 3,000 11 ORANGE COAST PETROLEUM Supplies 1,500 1,500 12 L.B. JOHNSON HARD CO. Supplies 1,200 1,200 134,500 134,500 Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 SPECIALTY APPAREL Uniforms 1,500 1,500 1,500 1,500 Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 VPU Interdepartmental Utilities 312,000 312,000 2 THE GAS COMPANY Utilities 13,000 13,000 325,000 325,000 Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY GARAGE Garage Work Orders 14,500 14,500 2 CITY FUEL PUMPS Gas Usage 4,500 4,500 19,000 19,000 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1049 - CITY BUILDINGS 2020-2021 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1049 - CITY BUILDINGS 2020-2021 Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 PRIORITY Janitorial services 115,000 218,920 2 EMERGENCY REPAIRS Repairs and maintenance 45,000 45,000 3 MARIPOSA LANDSCAPING Grounds maintenance service 40,000 40,000 4 PROFESSIONAL HEATING & AIR Repairs and maintenance 35,000 35,000 5 ALL OTHER VENDORS Repairs and maintenance 9,000 9,000 6 FLEMING ENVIRONMENTAL, INC., Repairs and maintenance 10,000 10,000 7 SIMPLEX-GRINNELL Repairs and maintenance 6,000 6,000 8 FACILITIES PROTECTION SYSTEMS Repairs and maintenance 4,000 4,000 9 DEWEY PEST CONTROL Pest control 2,750 2,750 10 CHEM PRO LAB INC. Repairs and maintenance 1,000 1,000 11 THYSSENKRUPP ELEVATOR Repairs and maintenance 1,000 1,000 12 SCOTT CAMPBELL CO. Repairs and maintenance 1,000 1,000 13 WON DOOR CORPORATION Repairs and maintenance 1,000 1,000 270,750 374,670 Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 TO BE BID Other professional services as required 8,500 8,500 2 HAUL-AWAY RUBBISH CO., INC. Solid waste hauling 8,000 8,000 3 SOUTH COAST A.Q.M.D. Registration & emission fees 2,000 2,000 4 EXPRESS OIL CO. Removal of Used Oil, Fuel, Antifreeze & Waste 1,500 1,500 20,000 20,000 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 PROFESSIONAL PUBLICATIONS Publications and books 300 300 300 300 Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY DEPARTMENT PERSONNEL Training 2,000 2,000 2,000 2,000 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1049 - CITY BUILDINGS 2020-2021 Account No. 900000 - Capital Outlay Detailed FY2020 FY2021 Name Description Budget Budget 1 Project Fire St 76 single occupant restrooms - - 2 Project Fire St 76 B/C Dorm Rescue Window - - 3 Project Fire St 76 Concrete Floor - - 4 Project Fire St 76 Duct Cleaning - - 5 Project Fire St 76 Landscaping - - 6 Project Fire St 78 single occupant restrooms - - 7 Project Fire St 78 Panel Replacement/Extractor - - 8 Project Fire St 78 Captains bathroom - - 9 Project Fire St 79 Asphalt Replacement - - 10 Project Fire St 79 Fence Replacement - - 11 Project Fire St 79 Equipment Shed - - 12 Project Misc Fire Station Upgrades for Transfer $1,150,000 13 Conference Room 2 Remodel including new furniture - 14 Lobby, Hallway - Finanance/City Clerk Remodel including new furniture - 15 Public Works Office Remodel Conference Room/ Furniture / Cubicles - 16 Public Works Yard Break Room Aircondirin replacement - 17 New EOC Small Garage in City Yard - 18 OE Clark Abatement / Repairs - 19 Project City Hall Energy Management System 150,000 20 Project PW Garage Restrooms 10,000 21 Project City Hall AC unit 175,000 22 Project City Hall - Switch Gear Replacement 80,000 23 Project PD Basement and 1st floor Carpet 60,000 24 Project City Hall - deck seal/repair parking structure 100,000 - 25 Project Ventilation System in Locker Room - - 26 Project City Hall Duct Cleaning - - 27 Project City Hall - East Roof General Maintenance - - 28 Project Warehouse Ventilation System - - 29 Project PW, Fire and Health - Recarpetting 74,000 30 Project New Boiler - City Hall East Wing - - 31 Project Repair City Yard Roof Offices and Garage - - 32 Project Roofing of 2323 Vernon (Petrelli) - - 33 Project City Hall Chiller - - 34 Equipment - Auto Small Street Sweeper 40,000 - 35 Equipment - Auto 1 F-150 Crew Cab w/ Single Tool Box - - 36 Equipment - Auto 1 F-250 Utility Body w/ Ladder Rack Oxford White - - 689,000 1,150,000 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 057.1057 FIBER OPTICS A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 673,084$ -$ 731,837$ (283,220)$ (673,084)$ 700,000$ EXPENSES: SALARIES 68,097$ -$ 72,238$ 87,889$ (68,097)$ 72,238$ BENEFITS 30,801 - 35,413 4,612 (30,801) 35,413 SUPPLIES/SERVICES 324,186 - 324,186 - (324,186) 324,186 TOTAL EXPENSES 423,084$ -$ 431,837$ 92,501$ (423,084)$ 431,837$ CAPITAL 250,000 - 300,000 50,000 (250,000) 300,000 Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Computer Aided Drafting Technician - 14,038$ -$ (14,038)$ Electric Engineering Technician 0.20 - 16,052 16,052 Utilities Engineering Manager 0.30 53,059 55,186 2,127 Overtime 1,000 1,000 - Payout (vacation and sick excess hours)- - - Stand-by - - - DEPARTMENT TOTALS 0.50 68,097$ -$ 72,238$ 4,141$ DEPARTMENT:057.1057 FIBER OPTICS ABCC-AB-AC-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget(Decrease)(Decrease)(Decrease)CommentsREVENUES450050Internet Access Services 645,000 - 400,000 (245,000) (645,000) 400,000 450051Dark Fiber Revenue 215,000 - 95,000 (120,000) (215,000) 95,000 450060Internet Access Services - Gov't Rate 43,400 - 25,000 (18,400) (43,400) 25,000 Internal internet services450061Dark Fiber Revenue - Gov't Rate 59,820 - 80,000 20,180 (59,820) 80,000 Inter Dark Fiber services466900Miscellaneous Revenues 20,000 - 100,000 80,000 (20,000) 100,000 Customer connection aid in construction and SCADA water work469300Reserve Applied (310,136) - 31,837 310,136 TOTAL REVENUES 673,084 - 731,837 (283,220) (673,084) 700,000 SALARIES501010Salaries - Regular 67,057 - 71,238 86,672 (67,057) 71,238 Initial Budget cost of living and merit increase has not been proposed. Staff allocation (Manager from 20 to 30%)501012Salaries - Premiums 40 - - - (40) - Union change in standby pay rotation through crew, USOP, vacation & sick excess payout.501020Salaries - O.T. 1,000 - 1,000 1,217 (1,000) 1,000 Weekend service turn ups and equipment replacement on off TOTAL SALARIES68,097 - 72,238 87,889 (68,097) 72,238 BENEFITS502020Retirement 19,203 - 22,354 3,151 (19,203) 22,354 502030Insurance Premiums - Medical 10,611 - 12,012 1,401 (10,611) 12,012 502060FICA Taxes 987 - 1,047 60 (987) 1,047 TOTAL BENEFITS30,801 - 35,413 4,612 (30,801) 35,413 SUPPLIES/SERVICES500173Transport Services - Telecommunication 135,000 - 135,000 - (135,000) 135,000 Additional charges for technical support will not been invoiced for this year.520000Supplies 36,500 - 36,500 - (36,500) 36,500 Existing inventory has been used and depleted, orders will be placed prior to end of fiscal year520010Supplies - IT 9,000 - 9,000 - (9,000) 9,000 530030Bad Debt Expense 1,000 - 1,000 - (1,000) 1,000 550000Advertisement/Promotion 5,000 - 5,000 - (5,000) 5,000 570000Vehicle Expense 500 - 500 - (500) 500 Pool car590000Repairs & Maintenance 1,500 - 1,500 - (1,500) 1,500 596200Professional Services - Other 119,000 - 119,000 - (119,000) 119,000 Technical support has not been released to Fujitsu for invoicing596500Travel 3,000 - 3,000 - (3,000) 3,000 596550Membership Dues 5,500 - 5,500 - (5,500) 5,500 596600Books & Publications - - - - - - 2020-2021Budget DetailFund 057 Department 1057 - Fiber Optic Fund Fiber Optics DepartmentCITY OF VERNON2 of 7 DEPARTMENT:057.1057 FIBER OPTICS ABCC-AB-AC-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget(Decrease)(Decrease)(Decrease)Comments2020-2021Budget DetailFund 057 Department 1057 - Fiber Optic Fund Fiber Optics DepartmentCITY OF VERNON596700Employee Development & Training 7,000 - 7,000 - (7,000) 7,000 Required staff training for new equipment/technology.596706VPU Credit Program 1,186 - 1,186 - (1,186) 1,186 Passage of Measure R.TOTAL SUPPLIES/SERVICE324,186 - 324,186 - (324,186) 324,186 TOTAL EXPENDITURES 423,084 - 431,837 92,501 (423,084) 431,837 CAPITAL860000IT Equipment & Software 20,000 - 20,000 - (20,000) 20,000 900000Capital Outlay 230,000 - 280,000 50,000 (230,000) 280,000 Scheduled capital workTOTAL CAPITAL250,000 - 300,000 50,000 (250,000) 300,000 3 of 7 CITY OF VERNON FUND 057 - FIBER OPTICS DEPARTMENT 1057 - FIBER OPTICS SUPPLIES & SERVICES 2020-2021 Account No. 500173 - Transportation Services Telecommunication Detailed FY2020 FY2021 Name Description Budget Budget 1 Level 3/Centurylink Transportation charges 75,000 75,000 2 Broadband Transportation charges 60,000 60,000 135,000 135,000 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Home Depot Miscellaneous parts for construction 1,500 1,500 2 CSC Splice enclosures, patch panels 20,000 20,000 3 Graybar & CDW Fiber cables, patch cords 15,000 15,000 36,500 36,500 Account No. 520010 - Supplies - IT Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid - Procurement Process New network monitoring workstation - tablet 2,000 2,000 2 Fiber Mac Fiber Network Management Software 5,000 5,000 3 GIS Management 2,000 2,000 9,000 9,000 Account No. 530030 - Bad Debt Expenses Detailed FY2020 FY2021 Name Description Budget Budget 1 As requried by Financial Audit Report Bad Debt Collection 1,000 1,000 1,000 1,000 Account No. 550000 - Advertisement & Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid - Procurement Process Advertising and promotional materials such as flyers and mail inserts 5,000 5,000 5,000 5,000 4 of 7 CITY OF VERNON FUND 057 - FIBER OPTICS DEPARTMENT 1057 - FIBER OPTICS SUPPLIES & SERVICES 2020-2021 Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 Vehicle Truck 1044 Operating Expenses 500 500 500 500 Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 City Hall & Fire Sta. UPS Systems repairs and maintenance 1,500 1,500 1,500 1,500 Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 NOC System Network Operations 115,000 125,000 2 Emergency Restorations and Maintenance Annual Maintenance Contract 35,000 40,000 3 ISP Consultant Services 5,000 10,000 5 FUJITSU ISP Server Farm Maintenance Services 5,000 10,000 160,000 185,000 Account No. 596500 - Travel FY2020 FY2021 Name Location Budget Budget 1 City Employee Visiting Fujistsu central office in Texas 3,000 3,000 3,000 3,000 Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 Telecom Annual membership dues 500 500 2 American Registry of Internet Numbering (ARIN) Annual membership dues 5,000 5,000 5,500 5,500 5 of 7 CITY OF VERNON FUND 057 - FIBER OPTICS DEPARTMENT 1057 - FIBER OPTICS SUPPLIES & SERVICES 2020-2021 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 ITU, McGraw Hill, etc Subscription Dues - - - Account No. 596700 - Training Event FY2020 FY2021 Type Name Budget Budget 1 Network Training Fujitsu Network 3,000 3,000 2 ISP Training ISP Services 3,000 3,000 3 Compliance Regulatory 1,000 1,000 7,000 7,000 6 of 7 CITY OF VERNON FUND 057 - FIBER OPTICS DEPARTMENT 1057 - FIBER OPTICS Capital 2020-2021 DEPARTMENT: 057.1057 FIBER OPTICS Detailed FY2020 FY2021 Account No. Name Description Budget Budget 1 860000 Smartnet Warranties on Software and Firmware purchased through Cisco 20,000 20,000 20,000$ 20,000$ 1 900000 Contract Services Customer Connection to Internet Via Fiber Optic Extensions 50,000 100,000 2 900000 CPE CPE for Customer Sites 20,000 40,000 3 900000 ISP ISP Cisco Core Switch Hardware Replacement 75,000 5,000 4 900000 Backbone Expansion Fiber Optic Backbone Expansions for City Use 100,000 100,000 5 900000 WIFI Network WIFI Deployment Network Elements 30,000 5,000 6 900000 Contract Services Internet Service Provider System Enhancement 5,000 30,000 280,000$ 280,000$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.1060 HEALTH A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease) (Decrease) (Decrease) TOTAL REVENUES 2,949,000$ 2,884,000$ 2,441,500$ (507,500)$ (65,000)$ (442,500)$ SALARIES 540,226$ 540,226$ 769,208$ 228,982$ (940)$ 229,922$ BENEFITS 255,017 255,017 380,367 125,350 - 125,350 SUPPLIES/SERVICES 612,094 486,180 341,200 (270,894) (125,914) (144,980) CAPITAL 11,000 - - (11,000) (11,000) - TOTAL EXPENDITURES 1,418,337$ 1,281,423$ 1,490,775$ 72,437$ (137,854)$ 210,292$ Salaries Salaries Increase EMPLOYEE TITLE FTE Proposed Proposed (Decrease) Director of Health and Environmental Control 1.00 219,776$ 239,576$ 19,800$ Environmental Health Intern (3) 0.30 9,000 9,000 - Environmental Health Program Administrator 1.00 143,376 156,139 12,763 Environmental Health Specialist 3.00 110,235 245,781 135,546 Environmental Health Technician 2.00 54,839 115,712 60,873 Payout (vacation and sick excess hours) 2,000.00 2,000 Overtime 1,000.00 1,000 DEPARTMENT TOTALS 7.30 540,226$ 769,208$ 228,982$ CITY OF VERNON Fund 011 Department 1060 - General Fund Health Department Budget Detail 2020-2021 DEPARTMENT: 011.1060 HEALTH A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease) (Decrease) (Decrease) Comments REVENUES: 401205 Stormwater- Measure W-SCWP -$ -$ 200,000$ 200,000$ -$ 200,000$ Remainder in Dept. 1043 410100 Business License Fees 500,000 500,000 - (500,000) - (500,000) Moved to Finance Dept. 410240 Public Health Permit Fees 1,100,000 325,000 325,000 (775,000) (775,000) - Separated CUPA permits 410250 Public Health Permit Late Fees 12,000 - 3,000 (9,000) (12,000) 3,000 410260 CUPA Permit Fees - 775,000 600,000 600,000 775,000 (175,000) 410265 CUPA Permit Late Fees - - 6,000 6,000 - 6,000 410310 Solid Waste Franchise Fees 1,200,000 1,200,000 1,200,000 - - - 410320 Solid Waste Franchise Late Fees 12,000 - 5,000 (7,000) (12,000) 5,000 410400 CUPA Closure Review Fees 5,000 2,000 2,500 (2,500) (3,000) 500 410410 Health Plan Check Review Fees 100,000 20,000 20,000 (80,000) (80,000) - 410416 CUPA Plan Check Review Fees - 5,000 5,000 5,000 5,000 - Separated CUPA plan check 410420 CalARP Review Fees - 7,000 5,000 5,000 7,000 (2,000) 3060 440100 Grant Revenues 20,000 25,000 25,000 5,000 5,000 - 461100 Fines and Penalties - - - - - - 461300 Free Sales Certificate Fees - 25,000 25,000 25,000 25,000 - 466700 Backflow Prevention Device Fees - - 20,000 20,000 - 20,000 466800 Donation Revenues - - - - - - 466900 Miscellaneous Revenues - - - - - - TOTAL REVENUES 2,949,000$ 2,884,000$ 2,441,500$ (507,500)$ (65,000)$ (442,500)$ SALARIES: 501010 Salaries - Regular 527,626$ 527,686$ 755,108$ 227,482$ 60$ 227,422$ 501012 Salaries - Premiums 11,600 11,600 13,100 1,500 - 1,500 501020 Salaries - O.T. 1,000 - 1,000 - (1,000) 1,000 540,226 539,286 769,208 228,982 (940) 229,922 BENEFITS: 502020 Retirement 148,519 148,519 224,135 75,616 - 75,616 502030 Insurance Premiums - Medical 92,665 92,665 139,078 46,413 - 46,413 502060 FICA Taxes 7,833 7,833 11,154 3,321 - 3,321 502070 Unemployment 6,000 6,000 6,000 - - - 502080 Claims Expenditure - Worker's Comp - - - - - - 255,017 255,017 380,367 125,350 - 125,350 SUPPLIES/SERVICES: 503035 Insurance Premiums - Property/Crime 44,680 44,680 - (44,680) - (44,680) 520000 Supplies 12,760 10,000 21,000 8,240 (2,760) 11,000 560000 Utilities 11,730 10,000 10,000 (1,730) (1,730) - 570000 Vehicle Expense 3,000 5,000 5,000 2,000 2,000 - 590000 Repairs & Maintenance 1,224 - 500 (724) (1,224) 500 595200 Professional Services -Technical 493,700 400,000 278,700 (215,000) (93,700) (121,300) 596500 Travel 20,000 5,000 10,000 (10,000) (15,000) 5,000 596550 Membership Dues 11,500 11,500 5,000 (6,500) - (6,500) 596600 Books & Publications 1,000 - 1,000 - (1,000) 1,000 596700 Employee Development & Training 12,500 - 10,000 (2,500) (12,500) 10,000 612,094 486,180 341,200 (270,894) (125,914) (144,980) CAPITAL 900000 Capital Outlay 11,000 - - (11,000) (11,000) - 11,000 - - (11,000) (11,000) - TOTAL EXPENDITURES 1,418,337$ 1,280,483$ 1,490,775$ 72,437$ (137,854)$ 210,292$ CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1060 - HEALTH 2020-2021 Account No. 503035 - Insurance Premiums Detailed FY2020 FY2021 Name Description Budget Budget 1 AON Risk Insurance Services Commercial Property & Environmental Pollution Site 44,680 - 44,680 - Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Suppliers Per Procurement Requirement Department Supplies, Water Analysis, Printing, Business Cards, Health Permit Forms, Stationery, Office Supplies, Mailing Services and Reproduction Services. Laboratory Fees, Office Supplies, Laboratory Supplies, Field Supplies, Hazardous Waste Fees. 12,760 10,000 2 To Be Determined Equipment - 11,000 12,760 21,000 Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 City of Vernon Interdepartment Utilities 11,730 11,730 11,730 11,730 Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 City Fuel Pump and Repairs Vehicle Expenses, Vehicle Fuel, Maintenance and Car Wash 3,000 5,000 2 Vehicle Replacement - - 3,000 5,000 3 of 6 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1060 - HEALTH 2020-2021 Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Service Providers Per Procurement Requirement Computer Equipment Repair, Office Maintenance, Servicing of Laboratory Equipment, Battery Replacement 1,224 500 1,224 500 Account No. 595200 - Professional Services - Technical Detailed FY2020 FY2021 Name Description Budget Budget AristaTek, Inc. Software for HAZMAT and CBRNE Professionals - 3,500 DTSC Volunatry Clean Up Agreement - 100,000 Daily Journal Corporation RMP Publication Services - 1,200 GLACVCD Vector Control Services - 20,000 IEA Environmental Outreach and Education Services - 50,000 PIC Volunatry Clean Up Agreement Sub Contract - 30,000 SEAACA Animal Control Services - 24,000 Tetra Tech Voluntary Clean Up Agreement Sub Contract - 20,000 Syncta Backflow Device Testing Data Management - 10,000 Other Potential Matters - 20,000 - - 278,700 Account No. 596500 - Travel Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Employees Trainings, Conferences, Meetings 20,000 10,000 20,000 10,000 4 of 6 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1060 - HEALTH 2020-2021 Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 Departmental Employees Various Memberships and Dues (SWANA, Air & Waste, Recycling Market Dev. Zone, California Product Stewardship Council, and Other) 11,500 11,500 11,500 11,500 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Professional Publications Professional Publications and Subscriptions 1,000 1,000 1,000 1,000 Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget Departmental Employees Professional and Technical Training 12,500 10,000 12,500 10,000 Account No. 440100 - State Grant Funded Cal Recycle Detailed FY2020 FY2021 Type Description Budget Budget Household Hazardous Waste Grant Use Oil Grant Program 5,000 5,000 5,000 5,000 Account No. 440100 - State Grant Funded Cal Recycle Detailed FY2020 FY2021 Name Description Budget Budget Local Enforcement Agency Grants Beverage Bottle Recycling 5,000 5,000 5,000 5,000 5 of 6 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1060 - HEALTH 2020-2021 Account No. 440100 - State Grant Funded Cal Recycle Detailed FY2020 FY2021 Name Description Budget Budget Local Enforcement Agency Grants Solid Waste Program 15,532 15,532 15,532 15,532 Account No. 900000 - Capital Outlay Regular Detailed FY2020 FY2021 Name Description Budget Budget 1 To Be Determined Equipment 11,000 - 11,000 - 6 of 6 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT:011.1070 COMMUNITY DEVELOPMENT A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase IncreaseBudgetForecastBudget(Decrease)(Decrease)(Decrease) EXPENSES: SUPPLIES/SERVICES 500,000$ -$ 500,000$ -$ (500,000)$ 500,000$ TOTAL EXPENSES 500,000$ -$ 500,000$ -$ (500,000)$ 500,000$ DEPARTMENT:011.1070 COMMUNITY DEVELOPMENT A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase IncreaseBudgetForecastBudget(Decrease)(Decrease)(Decrease)CommentsEXPENSES: SUPPLIES/SERVICES797000Community Development 350,000$ -$ 217,081$ (132,919)$ (350,000)$ 217,081$ 550000 Advertisement/Promotion 50,000 - 93,400 43,400 (50,000) 93,400 596200 Professional Services Other 100,000 - 189,519 89,519 (100,000) 189,519 500,000 - 500,000 - (500,000) 500,000 TOTAL EXPENSES 500,000$ -$ 500,000$ -$ (500,000)$ 500,000$ CITY OF VERNON Fund 011 Department 1070 - General Fund - Community Development Department Budget Detail 2020-2021 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 1070 - COMMUNITY DEVELOPMENT 2020-2021 Account No. 797000 - Community Development Detailed FY2020 FY2021NameDescriptionBudgetBudget1Community Development Projects 350,000$ -$ 2 Lease/Rent for Community Space(s)6,000$ 3 Vernon Elementary School Partnership 2,000$ 4 Resident Programs 5,000$ 5 Promotional Opportunities Aligned with community interestsFor hosting programs in CityPeriodic donations Periodic donations/progams to promote wellness (e.g. home water filters, energy saving light bulbs, air purifiers) Contract to increase promotional opportunities for the City 204,081$ 350,000$ 217,081$ Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget1Vernon Community Outreach City hosted events for the community (e.g. seasonal outreach, town hall meetings, business community engagement) 25,000$ 37,500$ 2 VARIOUS VENDORS - FOLLOWING PURCHASING REQUIREMENT Food and beverages purchases for community outreach events including National Night Out, Coffee with a Cop, Business Watch, DARE, Patrol checkpoints and staff meetings. Activities and products related to community outreach, recruitment materials and recognition awards 8,000$ 3 Professional Printing/Marketing Materials Promotional Materials/Collateral 2,000$ 4 Miscellaneous Sponsorship/ Event Attendance 15,000$ 5 Community Partner Sponsorships Miscellaneous sponsorships/support for organizations in Southeast region 25,000$ 25,000$ 6 Rio Hondo Rotary Partnership Holiday Fundraiser 500$ 7 Pink Patch Project PD promotion/outreach for Breast Cancer Awareness 5,400$ 50,000$ 93,400$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021NameDescriptionBudgetBudget1YMCAContracted Services for the provision of social/educational programs in Vernon and YMCA memberships for Vernon residents 100,000$ 153,519$ 2 ALL CITY MANAGEMENT Crossing Guard Services (Adding 3rd Intersection)36,000$ 100,000$ 189,519$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 020.1084 WATER A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease) (Decrease) (Decrease) REVENUES 18,047,462$ -$ 8,941,767$ (9,105,695)$ (18,047,462)$ 8,941,767$ EXPENSES: SALARIES 1,511,156$ -$ 1,525,769$ 14,613$ (1,511,156)$ 1,525,769$ BENEFITS 694,320 - 734,384 40,064 (694,320) 734,384 SUPPLIES/SERVICES 6,989,986 - 6,681,614 (308,372) (6,989,986) 6,681,614 TOTAL EXPENSES 9,195,462$ -$ 8,941,767$ (253,695)$ (9,195,462)$ 8,941,767$ CAPITAL REVENUES - - 7,376,685 7,376,685 - 7,376,685 EXPENDITURES 8,852,000 - 7,376,685 (1,475,315) (8,852,000) 7,376,685 Increase EMPLOYEE TITLE FTE Salaries Salaries (Decrease) Assistant Civil Engineer - Public Utilities 2.00 176,301$ 192,363$ 16,062$ Electric Operations Supervisor 0.05 30,248 8,760 (21,488) Electric Operator (5) 0.30 52,540 39,280 (13,260) Meter Reader 1.00 65,183 71,030 5,847 Meter Reader, Lead 1.00 89,888 93,424 3,536 Utilities Dispatcher (5) 0.75 107,650 114,977 7,327 Utilities Dispatcher, Senior 0.15 - 18,706 18,706 Utilities Operations Manager 0.15 25,266 27,593 2,327 Water Foreman - 125,589 - (125,589) Water Maintenance Worker 4.00 280,761 291,986 11,225 Water Maintenance Worker, Lead 1.00 - 80,258 80,258 Water Maintenance Worker, Senior 4.00 347,523 369,772 22,249 Water Superintendent 1.00 119,707 130,732 11,025 Overtime 63,000 63,000 - Payout (vacation and sick excess hours) 12,500 8,888 (3,612) Stand-by 15,000 15,000 - DEPARTMENT TOTALS 15.40 1,511,156$ 1,525,769$ 14,613$ CITY OF VERNONFund 020 Department 1084 - Water Fund Water DepartmentBudget Detail2020-2021DEPARTMENT:020.1084 WATERA B C C-A B-A C-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget (Decrease) (Decrease) (Decrease) Comments REVENUES431000Rents - - 225,000 225,000 - 225,000 450040Water Sales 8,341,994 - 9,528,177 1,186,183 (8,341,994) 9,528,177 Water - Recycled 180,000 - 510,000 330,000 (180,000) 510,000 1085 merged with 1084. 450110Fire Service 44,000 - 51,600 7,600 (44,000) 51,600 Forecast 450121Construction Revenue 5,000 - 239,000 234,000 (5,000) 239,000 Forecast 450122Installation Charge 1,500 - 2,600 1,100 (1,500) 2,600 Forecast 450330Damaged Property 750 - - (750) (750) - Forecast 466600Copies and Publications - - - - - - 600105Proceeds From Long-Term Debt 1,500,000 - (1,500,000) (1,500,000) - Revenue bond issuance for capital outlay 610110Investment Income - - - - - - 469300Reserve Applied 7,974,218 - (1,614,610) (9,588,828) (7,974,218) (1,614,610) Bond Proceeds applied TOTAL REVENUES 18,047,462 - 8,941,767 (9,105,695) (18,047,462) 8,941,767 EXPENSES:SALARIES501010Salaries - Regular 1,329,099 - 1,361,687 32,588 (1,329,099) 1,361,687 501012Salaries - Premiums 119,057 - 101,082 (17,975) (119,057) 101,082 501020Salaries - O.T. 63,000 - 63,000 - (63,000) 63,000 1,511,156 - 1,525,769 14,613 (1,511,156) 1,525,769 BENEFITS502020Retirement 429,985 - 455,416 25,431 (429,985) 455,416 502030Insurance Premiums - Medical 242,423 - 256,844 14,421 (242,423) 256,844 502060FICA Taxes 21,912 - 22,124 212 (21,912) 22,124 502080Claims Expenditure - Worker's Comp - - - - - - 694,320 - 734,384 40,064 (694,320) 734,384 SUPPLIES/SERVICES500110Pumped Water 2,259,000 - 2,619,700 360,700 (2,259,000) 2,619,700 500130Purchased Water 1,700,000 - 1,315,000 (385,000) (1,700,000) 1,315,000 Increase in purchased water use due to aging facilities. Additional increase due to recycled rate increase (rate increase currently being disputed). 500140Water Treatment 69,060 - 36,414 (32,646) (69,060) 36,414 520000Supplies 186,825 - 196,166 9,341 (186,825) 196,166 1085 merged with 1084. 530030Bad Debt Expense 40,800 - 41,616 816 (40,800) 41,616 Forecast per audited financial report 540000Uniforms 10,000 - 10,200 200 (10,000) 10,200 Increase due to actuals 550000Advertisement/Promotion 6,400 - 5,700 (700) (6,400) 5,700 560000Utilities 1,312,000 - 1,338,240 26,240 (1,312,000) 1,338,240 570000Vehicle Expense 99,400 - 101,388 1,988 (99,400) 101,388 590000Repairs & Maintenance 62,488 - 62,737 249 (62,488) 62,737 Reallocation to another account number CITY OF VERNONFund 020 Department 1084 - Water Fund Water DepartmentBudget Detail2020-2021DEPARTMENT:020.1084 WATERA B C C-A B-A C-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget (Decrease) (Decrease) (Decrease) Comments 593200Professional Services - Legal 25,000 - 25,500 500 (25,000) 25,500 Reduction due to actuals 595200Professional Services - Technical 144,000 - 271,900 127,900 (144,000) 271,900 Increase in design needs due to aging facilities 596200Professional Services - Other 11,424 - 11,750 326 (11,424) 11,750 Reduction due to reallocation 596500Travel 7,500 - 7,500 - (7,500) 7,500 596550Membership Dues 16,354 - 23,573 7,219 (16,354) 23,573 596600Books & Publications 1,000 - 1,000 - (1,000) 1,000 596700Employee Development & Training 15,000 - 15,000 - (15,000) 15,000 Reduction due to actuals 596706VPU Credit Program 437,235 - - (437,235) (437,235) - Passage of Measure R 599800General City Administrative Service Exp 586,500 - 598,230 11,730 (586,500) 598,230 1085 merged with 1084. 6,989,986 - 6,681,614 (308,372) (6,989,986) 6,681,614 TOTAL EXPENSES 9,195,462 - 8,941,767 (253,695) (9,195,462) 8,941,767 CAPITALREVENUES3084440100Grant Revenues - - - - - - 1084600105Bond Proceeds - - 7,376,685 7,376,685 - 7,376,685 - - 7,376,685 7,376,685 - 7,376,685 CAPITALEXPENDITURES1084840000Capital Equipment - Auto 595,000 - 60,000 (535,000) (595,000) 60,000 Balance Budget 1084850000Capital Equipment - Nonauto - - - - - - Balance Budget 3084900000Capital Outlay - State Funding - - - - - - Time constraint in use of grant funds 1084900000Capital Outlay 8,257,000 - 7,316,685 (940,315) (8,257,000) 7,316,685 Balance Budget 8,852,000 - 7,376,685 (1,475,315) (8,852,000) 7,376,685 CITY OF VERNON FUND 020 - WATER FUND DEPARTMENT 1084 - WATER 2020-2021 Account No. 500110 - Pumped Water Detailed FY2020 FY2021 Name Description Budget Budget 1 WATER REPLENISHMENT DISTRICT (WRD) Replenishment assessment 2,244,000 2,605,000 2 CENTRAL BASIN WATERMASTER - ADMIN BODY Watermaster Service 7,500 7,200 3 CENTRAL BASIN WATERMASTER - WATER RIGHTS PANEL Watermaster Service 7,500 7,500 2,259,000 2,619,700 Account No. 500130 - Purchased Water Detailed FY2020 FY2021 Name Description Budget Budget 1 CENTRAL BASIN MUNICIPAL WATER DISTRICT (CBMWD) - POTABLE Water purchase 1,000,000 800,000 2 CENTRAL BASIN MUNICIPAL WATER DISTRICT (CBMWD) - RECYCLED Water purchase 500,000 515,000 3 CBMWD DISPUTED RECYCLED RATE INCREASE Escrow account 200,000 - 1,700,000 1,315,000 Account No. 500140 - Water Treatment OPERATIONS Detailed FY2020 FY2021 Name Description Budget Budget 1 SODIUM HYPOCHLORITE Water Treatment - Chlorine 35,700 36,414 2 CENTRAL BASIN WATER ASSOCIATION Lab testing/Title 22 18,360 - 3 ANALYTICAL LAB Water sampling Weekly 15,000 - 69,060 36,414 Account No. 520000 - Supplies OPERATIONS Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY WAREHOUSE Inventory consumption 63,000 66,150 2 CATALINA PACIFIC CONCRETE Concrete 25,125 26,381 3 ROBERTSON CONRETE Concrete 5,250 5,513 4 VULCAN MATERIALS COMPANY Asphalt used in construction 21,000 22,050 5 HANSON AGGREGATE Gravel Sand and Rock 4,200 4,410 6 D'ANGELO COMPANY Water Parts and Hardware 10,500 11,025 7 HD SUPPLIES WATERWORKS Wate Parts and Hardware 4,725 4,961 8 HOME DEPOT CREDIT SERVICES Supplies used in daily operations and construction 8,400 8,820 9 LB JOHNSON HARDWARE Building Materials and Hardware 5,250 5,513 10 WHITE CAP CONSTRUCTION Building Materials and Hardware 4,200 4,410 11 PLUMBING AND INDUSTRIAL Plumbing Hareware and Supplies 13,650 14,333 12 McMASTER-CARR SUPPLIES CO. Building Materials, Hardware and Electrical Supplies 3,150 3,308 13 CURRENT WHOLESALE ELECTRIC Electrical Supplies 15,750 16,538 14 WALTER'S WHOLWSALE ELECTRIC Electrical Supplies 2,100 2,205 15 STAPES, OFFICEMAX, HOMEDEPOT, ETC. General Supplies 525 551 186,825 196,166 Account No. 530030 - Bad Debt Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 Required Budgeted Expense Bad Debt Expense - Per audited Financial Report 40,800 41,616 40,800 41,616 CITY OF VERNON FUND 020 - WATER FUND DEPARTMENT 1084 - WATER 2020-2021 Account No. 540000 - Uniforms OPERATIONS Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid Uniforms 10,000 10,200 10,000 10,200 Account No. 550000 - Advertisement/Promotion Detailed FY2020 FY2021 Name Description Budget Budget 1 CONSUMER CONFIDENCE REPORT CCR graphics, printing, and ,mailing 2,000 600 2 PLANET BIDS Web-based bidding platform 3,000 3,100 3 NEWSPAPER PUBLICATIONS Notices Inviting Bids 1,400 2,000 6,400 5,700 Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1L&P Interdepartmental Utilities 1,300,000 1,326,000 2 FIBER OPTICS Interdepartmental Utilities 10,000 10,200 3 THE GAS COMPANY Utilities 2,000 2,040 1,312,000 1,338,240 Account No. 570000 - Vehicle Expense OPERATIONS Detailed FY2020 FY2021 Name Description Budget Budget 1 CITY GARAGE Garage Work Orders 75,000 76,500 2 CITY FUELING STATION Gas Usage 23,900 24,378 3 Car Wash Services to be bid Washing city vehicles 500 510 99,400 101,388 Account No. 590000 - Repairs & Maintenance OPERATIONS Detailed FY2020 FY2021 Name Description Budget Budget 1 CRAIG WELDING Welding Services 3,150 3,308 2 DALE'S TRANSPORT Trucking Wash 525 551 3 ECONOMY RENTALS Equipment and Tools 788 827 4 UNITED RENTAL NORTHWEST Equipment and Tools 525 551 5 ON-CALL MOTOR REPAIR Motor repair services 50,000 50,000 6 ON-CALL PUMP REPAIR & MAINT RFP TBD Pump repair services - - 7 PUMP CHECK Efficiency Testing 7,500 7,500 62,488 62,737 Account No. 593200 - Professional Services Legal Detailed FY2020 FY2021 Name Description Budget Budget 1 UNFORESEEN LEGAL SERVICES Water Fund Specialized Legal Services 25,000 25,500 25,000 25,500 CITY OF VERNON FUND 020 - WATER FUND DEPARTMENT 1084 - WATER 2020-2021 Account No. 595200 - Professional Services - Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 3-Yr Contract with RCS Hydrological Services 125,000 125,000 2 3rd Party Verfication Meter etc. 5,000 5,000 3 IGService Water Rate Study Update 14,000 - 4 Health Department Cross-Connection Survey - to be bid 100,000 5 CENTRAL BASIN WATER ASSOCIATION Lab testing/Title 22 26,900 6 ANALYTICAL LAB Water sampling Weekly 15,000 144,000 271,900 Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 SWRCB DIVISION OF DRINKING WATER Water system fees 5,100 7,500 2 SWRCB DEPARTMENT OF WATER RESOURCES System Permitting Fees 2,550 - 3 SCAQMD Emission & Registration Fees 2,142 2,200 4 UNDERGROUND SERVICE ALERT Dig alerts 1,530 2,000 5 BNSF RAILWAY COMPANY Rental lease 102 50 - 11,424 11,750 Account No. 596500 - Travel Detailed FY2020 FY2021 Name Description Budget Budget 1 City Employees Mileage, airfare, food, parking, lodging 7,500 7,500 7,500 7,500 Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Budget Budget 1 Southeast Water Coalition (Downey) Membership 5,100 10,000 2 Central Basin Water Association Membership 8,500 4,000 3 California Municipal Utilities Association Membership 1,581 1,613 4 AWWA California Nevada Section Membership 714 135 5 Gateway Management Authority (GWMA) Membership 459 7,500 6 American Water Works Association Membership 459 325 16,813 23,573 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 PUBLICATIONS - AWWA, NGWA Training manuals, dvds, and books 1,000 1,000 1,000 1,000 Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 AWWA, Fred Pryor, State Water Board Certifications, and other water training organizations Training Classes, Workshops, Seminars, Conferences,and Certifications 15,000 15,000 15,000 15,000 CITY OF VERNON FUND 020 - WATER FUND DEPARTMENT 1084 - WATER 2020-2021 Account No. 596706 - VPU Credit Program Detailed FY2020 FY2021 Name Description Budget Budget 1 City of Vernon Measure R Credit 437,235 - 437,235 - Account No. 599800 - Overhead Allocation Detailed FY2020 FY2021 Name Description Budget Budget 1 City of Vernon Overhead Allocation 586,500 598,230 586,500 598,230 Account No. 840000 - Capital Equipment and Vehicles OPERATIONS Detailed FY2020 FY2021 Name Description Budget Budget 1 VEHICLE Light Utility Vehicle Meter Readers 30,000 - 2 VEHICLE Construction Truck 120,000 - 3 VEHICLE Boom Truck 260,000 - 4 PAX MIXER Pax Mixer for 10 mill Gallon Reservoir 70,000 - 5 RCS UNIT Auto Chorination 10 mil Gallon Reservoir 35,000 - 6 VEHICLE Dump Truck 80,000 - 7 VEHICLE Ford F-250 Utility Truck - 60,000 8 VEHICLE Administration Vehicle - - 595,000 60,000 Account No.900000 - Capital Outlay Detailed FY2020 FY2021 Name Description Budget Budget 1 PROJECT Well 11 Pump and Motor 145,657 - 2 PROJECT Emergency Generator on Well 11 - - 3 PROJECT Well 15 Rehabilitation - - 4 PROJECT Well 17 Rehabilitation 350,000 250,000 5 PROJECT Well 22 Drilling and Casing 2,050,000 - 6 PROJECT New Wells Drilling & Casing Construction Management 100,000 - 7 PROJECT New Wells Wellhead Engineering 80,000 135,000 8 PROJECT Operations Analysis and MasterPlan 142,000 131,685 9 PROJECT Reservoir condition assessments (6-1MG) 14,900 - 10 PROJECT Upgrades for Reservior 1 (automation) 50,708 - 11 PROJECT PAX Mixers for Reservoir 1 (10 MG) 76,258 - 12 PROJECT Automatic Chlorination for Reservoir 1 (10 MG) 35,000 - 13 PROJECT Well 5 Destruction - 50,000 14 PROJECT Emergency Generator on Well 15 - - 15 PROJECT Well 22 Wellhead Equipment - 1,800,000 16 PROJECT Emergency Generator on Well 22 - 300,000 17 PROJECT Elevated Tank Upgrades (automation) - 150,000 18 PROJECT Well 20 Rehabilitation - 500,000 19 PROJECT Emergency Generator on Well 20 - 300,000 20 PROJECT Reservoir Demolition at Well 20 - - 21 PROJECT PP1, PP2, PP3 Engineering Design - 300,000 22 PROJECT Design & Construction Repairs for Reservoirs at PP3 - 1,000,000 23 PROJECT PP2 Reservoir Supply Redundancy - 100,000 24 PROJECT PP1 Pump and Motor Rehabilitation - - 25 PROJECT Emergency Generator on Pumping Plant 1 - - 26 PROJECT PP3 Pump and Motor Rehabilitation - - 27 PROJECT PP2 Pump and Motor Rehabilitation - - 28 PROJECT Design & Construction Repairs for Reservoirs at PP2 - - 29 PROJECT Loading Dock Demolition at OE Clark - - 30 PROJECT Well 23 Drilling and Casing - - 31 PROJECT Well 23 Wellhead Equipment - - CITY OF VERNON FUND 020 - WATER FUND DEPARTMENT 1084 - WATER 2020-2021 Account No.900000 - Capital Outlay Cont'd from previous page 32 PROJECT Emergency Generator on Well 23 - - 33 PROJECT AMI Program 100,000 100,000 34 PROJECT Electrical Upgrades 500,000 500,000 35 PROJECT SCADA 250,000 100,000 36 PROJECT Main Replacement Program - 1,000,000 37 PROJECT Packers/Exchange and Downey Rd Pipeline Extension - - 38 PROJECT Pump House 2 Refurbishment - - 39 PROJECT Fence Replacement PP2 & Well 19 - - 40 PROJECT On-Callall Pump repair services 600,000 600,000 4,494,523 7,316,685 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 056.5600 GAS UTILITY A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 14,638,215$ -$ 13,962,225$ 52,650$ (5,654,125)$ 6,287,216$ EXPENSES: SALARIES 577,531$ -$ 700,445$ 122,914$ (577,531)$ 700,445$ BENEFITS 242,417 - 310,887 68,470 (242,417) 310,887 SUPPLIES/SERVICES 12,693,267 - 12,680,893 568,066 (12,693,267) 12,680,893 TOTAL EXPENSES 13,513,215$ -$ 13,692,225$ 759,450$ (13,513,215)$ 13,692,225$ CAPITAL 1,125,000 - 270,000 (855,000) (1,125,000) 270,000 Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Gas Systems Specialist 3.00 253,284$ 365,997$ 112,713$ Gas Systems Superintendent 1.00 168,440 175,194 6,754 Gas Systems Technician 1.00 105,107 109,254 4,147 - - - - Overtime 5,000 5,000 - Payout (vacation and sick excess hours)700 - (700) Stand-by 45,000 45,000 - DEPARTMENT TOTALS 5.00 577,531$ 700,445$ 122,914$ CITY OF VERNON Fund 056 Department 5600 - Gas Utility Fund Gas Utility Department Budget Detail 2020-2021 DEPARTMENT: 056.5600 GAS UTILITY A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES 450022 Transportation Charges - Retail 2,659,438 - 2,762,678 103,241 (2,659,438) 2,762,678 450024 Commodity Admin Fee 60,984 - 64,763 3,779 (60,984) 64,763 450026 Natural Gas Sales - COV Retail 8,427,000 - 7,846,559 (580,441) Same as expense 500160 450101 Monthly Customer Charge 73,000 - 82,000 9,000 (73,000) 82,000 450105 Customer Connection Charge 300,000 - 300,000 - (300,000) 300,000 5610-450030 ARB Freely Allocated Allowance Sales - - - - - - 5610-450032 CA Greenhouse Gas Surcharge 1,809,600 - 2,180,763 371,163 (1,809,600) 2,180,763 Surcharge Revenue from customers 5610-450034 ARB Cap and Trade Emissions Sales 751,104 - 897,012 145,908 (751,104) 897,012 Sales of ARB holding acct allowances 469300 Reserve Applied 557,090 - (171,550) 600910 Other Income - - - - - - 610110 Investment Income - - - - - - TOTAL REVENUES 14,638,215 - 13,962,225 52,650 (5,654,125) 6,287,216 SALARIES 501010 Salaries - Regular 498,315 - 620,730 122,415 (498,315) 620,730 501012 Salaries - Premiums 74,216 - 74,715 499 (74,216) 74,715 501020 Salaries - O.T.5,000 - 5,000 - (5,000) 5,000 TOTAL SALARIES 577,531 - 700,445 122,914 (577,531) 700,445 BENEFITS 502020 Retirement 150,697 - 193,455 42,758 (150,697) 193,455 502030 Insurance Premiums - Medical 83,346 - 107,276 23,930 (83,346) 107,276 502060 FICA Taxes 8,374 - 10,156 1,782 (8,374) 10,156 Medicare tax was calculated using gross wages. 502080 Claims Expenditure - Worker's Comp - - - - - - TOTAL BENEFITS 242,417 - 310,887 68,470 (242,417) 310,887 SUPPLIES/SERVICES 500160 Natural Gas Expense - Physical Purchases 8,427,000 - 7,846,559 (8,427,000) 7,846,559 500167 Natural Gas Expense - PrePay - - - 500230 Generation Expense 40,000 - 60,000 20,000 (40,000) 60,000 "AB 32 Cost of Implementation Fee" 5610-596702 Greenhouse Gas Admin/Rebates 751,104 - 897,012 145,908 (751,104) 897,012 To be implemented FY16 5610-596710 Greenhouse Gas to Air Resources Board 1,557,344 - 1,926,000 368,656 (1,557,344) 1,926,000 Specifically for Emissions Credits 520000 Supplies 90,000 - 206,000 116,000 (90,000) 206,000 equipment needed for new dept. truck #1015 530030 Bad Debt Expense - - - - - - 540000 Uniforms 7,383 - - (7,383) (7,383) - Employee uniform and rain gear 550022 Natural Gas Transportation Costs 640,493 - 453,338 (187,155) (640,493) 453,338 560000 Utilities - - - - - - 560010 Utilities - IT 11,938 - 12,938 1,000 (11,938) 12,938 Minimax units for dialing in for meter readouts Transffered IT Budget General Fund 570000 Vehicle Expense 25,000 - 20,000 (5,000) (25,000) 20,000 590000 Repairs & Maintenance 168,000 - 63,000 (105,000) (168,000) 63,000 Reg station work and pressure monitoring for COV Dist/Trans lines 593200 Professional Services - Legal 15,000 - 15,000 - (15,000) 15,000 2 of 8 CITY OF VERNON Fund 056 Department 5600 - Gas Utility Fund Gas Utility Department Budget Detail 2020-2021 DEPARTMENT: 056.5600 GAS UTILITY A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments 595200 Professional Services - Technical 268,500 - 518,500 250,000 (268,500) 518,500 AM Ortega gas services 596200 Professional Services - Other 176,500 - 141,540 (34,960) (176,500) 141,540 596500 Travel - - - - - - 596550 Membership Dues - - - - - - 596600 Books & Publications 15,000 - 10,000 (5,000) (15,000) 10,000 Public awareness 596700 Employee Development & Training 99,000 - 110,000 11,000 (99,000) 110,000 596706 VPU Credit Program 401,006 - 401,006 - (401,006) 401,006 Passage of Measure R 790100 Operating Transfer Out - - - - - - TOTAL SUPPLIES/SERVICES 12,693,267 - 12,680,893 568,066 (12,693,267) 12,680,893 TOTAL EXPENDITURES 13,513,215 - 13,692,225 759,450 (13,513,215) 13,692,225 CAPITAL 900000 Capital Outlays 1,125,000 - 270,000 (855,000) (1,125,000) 270,000 Customer connection, Transmission pipeline inspection, tools equipment requirement. TOTAL CAPITAL 1,125,000 - 270,000 (855,000) (1,125,000) 270,000 3 of 8 CITY OF VERNON FUND 056 - GAS DEPARTMENT 5600 - GAS SUPPLIES & SERVICES 2020-2021 Account No. 500230 - Generation Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 AQMD CA Air Resources Board Annual Fee 40,000 60,000 40,000 60,000 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 American Safety Services Safety Equipment for Street Application 3,000 5,000 2 Home Depot Necessary tools for warehouse 15,000 15,000 3 City Garage Various Supplies 1,000 1,000 4 Various Supply Vendors Service and meter installation supplies, including concrete, regulators, valves, pipes 35,000 125,000 5 TBD Street Traffic Control Safety - 10,000 6 TBD Steel Plates/trench and shoring - 50,000 90,000 206,000 Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 to be bid Flame Resistant Uniform 3,500 - 2 to be bid Flame Resistant Rain Gear 3,133 - 3 Teamsters & Shoeteria Safety Toe Work Boot 750 - 7,383 - 4 of 8 CITY OF VERNON FUND 056 - GAS DEPARTMENT 5600 - GAS SUPPLIES & SERVICES 2020-2021 Account No. 560010 - Utilities IT Detailed FY2020 FY2021 Name Description Budget Budget 1 AT&T Minimax units: # of customers x $20/mo x 12 mo/yr 6,000 6,000 2 Verizon Wireless Telecommunication Charges 1,529 1,529 3 AT&T CalNet2 Telecommunication Charges 4,409 4,409 4 COV IT Network Cabinet - 1,000 11,938 12,938 Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 City Vehicle Vehicle gas usage & maintenance service Safety upgrades to vehicles (light bar, fire ext.)17,000 20,000 17,000 20,000 Account No. 590000 - Repair & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Distribution Valve Project 15,000 15,000 2 Advanced Batteries Systems General Supplies 3,000 3,000 3 to be bid Reg Station SCADA upgrade 50,000 5,000 4 to be bid Gas pressure monitoring alarm maintenance 20,000 - 5 to be bid Railroad/Transmission Markers 15,000 - 6 To be bid if necessary Gas pressure monitoring alarm for Distribution and trans line Comple 15,000 - 7 To be bid if necessary General Building new Carpeting 15,000 20,000 8 TBD Painting Steel Service (CP)Farmer John 20,000 20,000 9 To be bid if necessary General Building new AC 15,000 - 10 Home Depot General Supplies - - 11 Craig Welding & Supplies General Supplies - - 168,000 63,000 5 of 8 CITY OF VERNON FUND 056 - GAS DEPARTMENT 5600 - GAS SUPPLIES & SERVICES 2020-2021 Account No. 593200 - Professional Services Legal Detailed FY2020 FY2021 Name Description Budget Budget 1 Legal Gas Fund Legal Services 15,000 15,000 15,000 15,000 Account No. 595200 - Professional Services Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 Corrpro Corrpro for Cathodic Protection Annual Survey & calibration for rectifier 15,000 5,000 2 To be bid Natural Gas Contruction & Repair Support (RFP Process)150,000 300,000 3 To be bid GIS Service (license & device) for USA Dig Alert 10,000 10,000 4 Energy World Net OQ Platform 3,500 3,500 5 MCS New rectifiers for each regulator station 20,000 20,000 6 To be bid Financial Services & Business Development 50,000 150,000 7 Bob Tyner PHMSA Support and Expertise 20,000 30,000 8 To be bid Transmission Pipleline Assessment (in-Line Instruments/Pigging)- - 268,500 518,500 Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Janitoral Services 18,000 18,000 2 To be bid Cost of Service Study and Rate Design 140,000 65,040 3 TBD Engineering services to produce Detailed Plans for Major System Modifications - 40,000 4 Dewey Pest Control Pest and Rodent 2,500 2,500 5 Security Network Inc.Security System Services OE Clark 1,000 1,000 6 Brad Bean or TBD System Modeling 15,000 15,000 176,500 141,540 6 of 8 CITY OF VERNON FUND 056 - GAS DEPARTMENT 5600 - GAS SUPPLIES & SERVICES 2020-2021 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Public Awareness Publication - Newspaper Periodicals 5,000 5,000 2 To be bid Customer Outreach Promotional Materials 10,000 5,000 15,000 10,000 Account No. 596700 - Training Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Simulation Training Facility and Equipment 20,000 45,000 2 FLIR IR Camera Training 6,000 - 3 CAD Training 8,000 - 4 TBD Training /Certifications / Operator Qualification 55,000 60,000 5 Industry Conferences 5,000 89,000 110,000 Account No. 596706 - VPU Credit Program Detailed FY2020 FY2021 Name Description Budget Budget 1 Measure R VPU Credit Program 401,006 401,006 401,006 401,006 Account No. 790100 - Operating Transfer Out Detailed FY2020 FY2021 Name Description Budget Budget 1 - - - - 7 of 8 CITY OF VERNON FUND 056 - GAS DEPARTMENT 5600 - GAS CAPITAL 2020-2021 Account No. 900000 - Capital Outlays Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Customer Connection Costs (Assumes 10 customers costing $26,000 each to connect) 260,000 240,000 2 TBD Loop over 26th Street Bridge 600,000 - 3 TBD Alter transmission line for clock test/hydro test (if required) 4 TBD New Regulator Station (s/w) 5 TBD Crew Cab Full Size Construction Truck 125,000 - 6 TBD Regulator Stations Protective Ballard's (Bandini)80,000 7 TBD Minimax Metering Instruments 60,000 30,000 1,125,000 270,000 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.7100 CUSTOMER SERVICE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) REVENUES 184,183,827$ -$ 182,445,209$ (1,738,618)$ (184,183,827)$ 182,445,209$ EXPENSES: SALARIES 256,716$ -$ 351,079$ 94,363$ (256,716)$ 351,079$ BENEFITS 132,024 - 184,687 52,663 (132,024) 184,687 SUPPLIES/SERVICES 8,848,257 - 368,800 (8,479,457) (8,848,257) 353,800 TOTAL EXPENSES 9,236,997$ -$ 904,566$ (8,332,431)$ (9,236,997)$ 889,566$ CAPITAL 110,000$ -$ 120,000$ 10,000$ (110,000)$ 120,000$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Business & Account Supervisor 0.75 107,736$ 117,659$ 9,923$ Utilities Customer Service Representative 2.00 142,980 145,127 2,147 Customer Service Representative, Senior 1.00 - 69,330 69,330 Overtime 2,000 2,000 - Payout (vacation and sick excess hours)4,000 16,963 12,963 Stand-by - - - DEPARTMENT TOTALS 3.75 256,716$ 351,079$ 94,363$ CITY OF VERNON Fund 055 Department 7100 - L&P Fund Customer Service Department Budget Detail 2020-2021 DEPARTMENT: 055.7100 CUSTOMER SERVICE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) Comments REVENUES:0.147% 441001 AB1890 Revenues 4,950,625 - 4,880,798 (69,827) (4,950,625) 4,880,798 450010 Sale of Electricity 174,910,565 - 175,168,254 257,689 (174,910,565) 175,168,254 450012 Discount of Sales (1,204,430) - (3,912,188) (2,707,758) 1,204,430 (3,912,188) 450016 Fuel Cost Adjustment (ECA)3,898,254 - 2,531,410 (1,366,844) (3,898,254) 2,531,410 450017 Fuel Cost Adjustment Credit - - - - - - 450031 RPS Pass-through 1,303,849 - 3,451,972 2,148,123 (1,303,849) 3,451,972 450080 Temporary Power - - - - - - 450301 Special Charges 103,863 - 103,863 - (103,863) 103,863 600910 Other Income 221,101 - 221,101 - (221,101) 221,101 TOTAL REVENUES 184,183,827 - 182,445,209 (1,738,618) (184,183,827) 182,445,209 SALARIES 501010 Salaries - Regular 223,094 - 302,738 79,644 (223,094) 302,738 501012 Salaries - Premiums 31,622 - 46,341 14,719 (31,622) 46,341 501020 Salaries - O.T.2,000 - 2,000 - (2,000) 2,000 TOTAL SALARIES 256,716 - 351,079 94,363 (256,716) 351,079 BENEFITS 502020 Retirement 71,798 - 99,069 27,271 (71,798) 99,069 502030 Insurance Premiums - Medical 56,504 - 80,527 24,023 (56,504) 80,527 502060 FICA Taxes 3,722 - 5,091 1,369 (3,722) 5,091 502080 Claims Expenditure - Worker's Comp - - - - - - TOTAL BENEFITS 132,024 - 184,687 52,663 (132,024) 184,687 SUPPLIES/SERVICES 520000 Supplies 8,000 - 10,000 2,000 (8,000) 10,000 530030 Bad Debt Expense 100,000 - 100,000 - (100,000) 100,000 560000 Utilities 800 - 800 - (800) 800 590110 Repair & Maintenance - IT 89,200 - 100,000 10,800 (89,200) 100,000 595200 Professional Services - IT 180,000 - 135,000 (45,000) (180,000) 135,000 596500 Travel 5,000 - 8,000 3,000 (5,000) 8,000 596700 Training 9,000 - 15,000 6,000 (9,000) 596706 VPU Credit Program 8,456,257 - - (8,456,257) (8,456,257) - TOTAL SUPPLIES/SERVICES 8,848,257 - 368,800 (8,479,457) (8,848,257) 353,800 2 of 7 CITY OF VERNON Fund 055 Department 7100 - L&P Fund Customer Service Department Budget Detail 2020-2021 DEPARTMENT: 055.7100 CUSTOMER SERVICE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) Comments TOTAL EXPENDITURES 9,236,997 - 904,566 (8,332,431) (9,236,997) 889,566 CAPITAL 860000 IT Equipment & Software 110,000 - 120,000 10,000 (110,000) 120,000 900000 Capital Outlays - - - - - - TOTAL CAPITAL 110,000 - 120,000 10,000 (110,000) 120,000 3 of 7 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 7100 - CUSTOMER SERVICE SUPPLIES & SERVICES 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Staples, Office Depot, etc.Office supplies and utility bills stock:8,000 10,000 This would include all various types of Envelopes for utility billing (Regular, Final, Special, Non-Window, Windows,Self-Address) Postage & Ink 8,000$ 10,000$ Account No. 530030 - Bad Debt Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 Per Financial Audit Requirements Write-off on uncollectible accounts 100,000 100,000 This include Electric, Water & Gas Services accounts that have unpaid their utility account either by filing for Bankruptcy, skip town or unable to pay their bills 100,000$ 100,000$ Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget Verizon 3 phones-Sprint/Nextel (Anthony, Victor & Cust.Svc) @$20.00 per mo per line.$60.00 x 12 =$720.00 800 800 Cellphone service budget transferred to IT Department 011.9019 800$ 800$ Account No. 590110 - Repairs & Maintenance IT Detailed FY2020 FY2021 Name Description Budget Budget 1 Pitney Bowes Maintenance Agreement for Pitney Bowes (Mailing Stuffer):Service fee Increase 4,200 15,000 Added 10% increase from last year since we haven't received new invoice yet 2 Advanced Utilities CIS Infinity Annual Support-cost of Serv increase 50,000 50,000 3 Itron Mv90xi Annual Support 20,000 20,000 4 Itron MVRS/FCS Annual Support 15,000 15,000 89,200$ 100,000$ Account No. 595200 - Professional Services Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 Itron Mv90xi Maintenance & Support software for time of use programs(big consumers of power) Software needs to be updated-onetime not annual20,000 5,000 2 Itron MVRS Maint. & Support software for regular electric, water & gas meters programs & handheld devices 20,000 20,000 3 Advanced Utilities Onlline billing CIS 110,000 110,000 4 Temporary Employment/Staff Temporary Staff/Maternity Leave (6 mos)30,000 - 180,000$ 135,000$ 4 of 7 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 7100 - CUSTOMER SERVICE SUPPLIES & SERVICES 2020-2021 Account No. 596500 - Travel FY2020 FY2021 Type Name Budget Budget 1 Training Travel lodging, transportation, meals 5,000 8,000 5,000$ 8,000$ Account No. 596700 - Training FY2020 FY2021 Type Name Budget Budget 1 MV90 Software MV90 training software 3,000 5,000 2 MVRS Software MVRS training software 1,000 5,000 3 Customer Service Training registration, webinars, scppa training, APPA, Fred Pryor, various training 5,000 5,000 9,000$ 15,000$ Account No. 596706 - VPU Credit Program FY2020 FY2021 Type Name Budget Budget 1 Measure R VPU Credit Program 8,456,257 - 8,456,257$ -$ 5 of 7 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 7100 - CUSTOMER SERVICE REVENUES 2020-2021 Account No. 441001 - AB1890 Revenues Detailed FY2020 FY2021 Name Description Budget Budget 1 AB 1890 Rev.AB 1890 Revenue Projection 5,256,265 $4,880,798 5,256,265$ 4,880,798$ Account No. 450010 - Sale of Electricity Detailed FY2020 FY2021 Name Description Budget Budget 1 Sales of Electricity Sales of Electricity Revenue Projection 174,910,565 175,168,254 174,910,565$ 175,168,254$ Account No. 450012 - Discount of Sales Detailed FY2020 FY2021 Name Description Budget Budget 1 Discount of Sales Defaulting to FY2014 Trend for the remaining charges (1,204,430) (3,912,188) Which comprises of TOU-I 41%,Voltage Discount 52%, ED Discounts-6%,Added Facilities (1,204,430)$ (3,912,188)$ less than 1% Account No. 450031 - RPS Pass-Through Detailed FY2020 FY2021 Name Description Budget Budget 1 Green House Gas Implementation Net Pass-through amount of RPS implementation and AB32 (GHG) implementation cost. 1,303,849 3,451,972 1,303,849$ 3,451,972$ Account No. 450016 - Energy Cost Adjustment Detailed FY2020 FY2021 Name Description Budget Budget 1 Energy Cost Adjustment (ECA)The Energy Cost Adjustment (ECA)is based on cost of fuel, gas used for generation at MGS and embedded cost in purchased energy. 3,898,254 2,531,410 3,898,254$ 2,531,410$ Account No. 450301 - Special Charges Detailed FY2020 FY2021 Name Description Budget Budget 1 Special Charges Defaulting to FY2014 Trend for the remaining charges-Rev. from computerized Late & Notice of Call Fees 103,863 103,863 103,863$ 103,863$ Account No. 600910 - Other Income Detailed FY2020 FY2021 Name Description Budget Budget 1 Other Income Defaulting to FY2014 Trend for the remaining charges-Consist of Ch. 11 or 7, collections, adjustments 221,101 221,101 221,101$ 221,101$ 6 of 7 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 7100 - CUSTOMER SERVICE CAPITAL 2020-2021 Account No. 860000 - IT Equipment & Software Detailed FY2020 FY2021 Name Description Budget Budget 1 Mv90 Software Metering software needs to be updated-Software needs to be updated to a newer versionKey accts - - 2 New Billing Sys. Actively looking into new billing system City-wide with COV Finance 100,000 110,000 3 Dell Utility Billing Server Upgrade 10,000 10,000 110,000$ 120,000$ 7 of 7 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.7200 ENERGY MANAGEMENT A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES (46,410)$ -$ -$ 46,410$ 46,410$ -$ EXPENSES: SALARIES 35,912$ -$ 39,220$ 3,308$ (35,912)$ 39,220$ BENEFITS 13,624 - 15,005 1,381 (13,624) 15,005 SUPPLIES/SERVICES 1,100,000 - 715,000 (385,000) (1,100,000) 715,000 TOTAL EXPENSES 1,149,536$ -$ 769,225$ (380,311)$ (1,149,536)$ 769,225$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Business & Account Supervisor 0.25 35,912$ 39,220$ 3,308$ Overtime - - - Payout (vacation and sick excess hours)- - - Stand-by - - - DEPARTMENT TOTALS 0.25 35,912$ 39,220$ 3,308$ CITY OF VERNON Fund 055 Department 7200 - L&P Fund Energy Management Department Budget Detail 2020-2021 DEPARTMENT: 055.7200 ENERGY MANAGEMENT A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 450035 Solar Rebate (46,410) - - 46,410 46,410 - (46,410) - - 46,410 46,410 - SALARIES 501010 Salaries - Regular 29,927 - 32,683 2,756 (29,927) 32,683 501012 Salaries - Premiums 5,985 - 6,537 552 (5,985) 6,537 TOTAL SALARIES 35,912 - 39,220 3,308 (35,912) 39,220 BENEFITS 502020 Retirement 10,284 - 11,617 1,333 (10,284) 11,617 502030 Insurance Premiums - Medical 2,819 - 2,819 - (2,819) 2,819 502060 FICA Taxes 521 - 569 48 (521) 569 TOTAL BENEFITS 13,624 - 15,005 1,381 (13,624) 15,005 SUPPLIES/SERVICES 520000 Supplies - - 15,000 15,000 - 15,000 596200 Professional Services - Other 100,000 - 100,000 - (100,000) 100,000 596500 Travel - - - - - - 596701 Solar / Photovoltaic Rebate - - - - - - 596702 Public Benefit Program Rebate 1,000,000 - 600,000 (400,000) (1,000,000) 600,000 TOTAL SUPPLIES/SERVICES 1,100,000 - 715,000 (385,000) (1,100,000) 715,000 TOTAL EXPENDITURES 1,149,536$ -$ 769,225 (380,311) (1,149,536) 769,225 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 7200 - ENERGY MANAGEMENT SUPPLIES & SERVICES 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Customer Marketing Outeach Supplies - 15,000 -$ 15,000$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Energy Audits Vendor for Energy audits-Supports Public Benefits Programs- Res.#7511 Assembly Bill (AB1890) 100,000 100,000 Requires COV to offer energy audits free of charge per request by customer Having most interest for the fiscal year 100,000$ 100,000$ Account No. 596500 - Travel FY2020 FY2021 Type Name Budget Budget - - -$ -$ Account No. 596701 - Solar / Photovoltaic Rebate Detailed FY2020 FY2021 Name Description Budget Budget - - -$ -$ Account No. 596702 - Public Benefit Program Rebate Detailed FY2020 FY2021 Name Description Budget Budget 1 Customer Incentives This offers customers rebates for replacement 1,000,000 600,000 for lighting, motors & energy efficient equipment. This program is very popular with customers and the demand is very high This supports COV Public Benefits Programs AB1890 Res.#7511- Will be adding EV Charger program 1,000,000$ 600,000$ CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 7200 - ENERGY MANAGEMENT REVENUES 2020-2021 Account No. 450035 - Solar Rebate Detailed FY2020 FY2021 Name Description Budget Budget Solar Rebate Solar Rebate 357KW X 1.98W / 60 months 357,000 watts X 1.95 W = $696,150/60 months (46,410)$ (46,410)$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.8000 FIELD OPERATIONS A BCC-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENSES: SALARIES 692,033$ -$ 703,244$ 11,211$ (692,033)$ 703,244$ BENEFITS 245,899 - 260,123 14,224 (245,899) 260,123 SUPPLIES/SERVICES 510,228 - 512,728 2,500 (510,228) 512,728 TOTAL EXPENSES 1,448,160$ -$ 1,476,095$ 27,935$ (1,448,160)$ 1,476,095$ CAPITAL 536,000 - 687,000 151,000 (536,000) 687,000 Salaries Salaries Increase EMPLOYEE TITLE FTE Proposed Proposed (Decrease) Electric Operations Supervisor 0.95 160,018$ 166,434$ 6,416$ Electrical Test Technician, Senior 1.00 132,177 137,469 5,292 Metering Technician 1.00 121,407 126,207 4,800 Metering Technician, Senior 1.00 151,031 157,079 6,048 Overtime 31,200 31,200 - Payout (vacation and sick excess hours)35,200 23,855 (11,345) Utilities System Operation Premium (USOP)1,000 1,000 - Stand-by 60,000 60,000 - DEPARTMENT TOTALS 3.95 692,033$ 703,244$ 11,211$ CITY OF VERNONFund 055 Department 8000 - L&P Fund Field Operations DepartmentBudget Detail2020-2021DEPARTMENT:055.8000 FIELD OPERATIONS A B C C-A B-A C-BFY2020 FY2020 FY2021 Increase Increase IncreaseBudget Forecast Budget (Decrease) (Decrease) (Decrease) CommentsSALARIES501010Salaries - Regular 517,790 - 538,552 20,762 (517,790) 538,552 501012Salaries - Premiums 143,043 - 133,492 (9,551) (143,043) 133,492 Union change in standby pay rotation through crew, USOP, vacation & sick excess payout.501020Salaries - O.T. 31,200 - 31,200 - (31,200) 31,200 AMI metering upgradeTOTAL SALARIES692,033 - 703,244 11,211 (692,033) 703,244 BENEFITS502020Retirement 161,522 - 173,753 12,231 (161,522) 173,753 502030Insurance Premiums - Medical 74,343 - 76,173 1,830 (74,343) 76,173 502060FICA Taxes 10,034 - 10,197 163 (10,034) 10,197 TOTAL BENEFITS245,899 - 260,123 14,224 (245,899) 260,123 SUPPLIES/SERVICES520000 Supplies 10,331 - 10,331 - (10,331) 10,331 540000 Uniforms 11,000 - 11,000 - (11,000) 11,000 Compliance Arc Flash Hazard Potential - Safety, Flame Resistant PPE - Metering Rule changes560000 Utilities 51,397 - 51,397 - (51,397) 51,397 Metering Communication & City Supplied Fiber560010 Utilities - IT 10,000 - 10,000 - (10,000) 10,000 Transferred from IT Budget general Fund570000 Vehicle Expense 20,000 - 20,000 - (20,000) 20,000 590000 Repair & Maintenance 290,000 - 290,000 - (290,000) 290,000 With aging infrastructure, need to perform more proactive maintenance and testing.590010 Repair & Maintenance IT 20,000 - 20,000 - (20,000) 20,000 Certification and Support596200 Professional Services - Other 60,000 - 60,000 - (60,000) 60,000 Potential new services VPU can render (EV, Smart Metering, Renewables)596500 Travel - - - - - - 596700 Training 37,500 - 40,000 2,500 (37,500) 40,000 Staff development, changing regulation & technology, training, safety and succession planningTOTAL SUPPLIES/SERVICES510,228 - 512,728 2,500 (510,228) 512,728 TOTAL EXPENDITURES 1,448,160 - 1,476,095 27,935 (1,448,160) 1,476,095 CAPITAL860000 IT Equipment & Software - - - - - - 900000 Capital Outlays 536,000 - 687,000 151,000 (536,000) 687,000 Replacement of aging/deteriorating equipment. Move to automation in metering. Repair of unsafe electric switchgear TOTAL CAPITAL536,000 - 687,000 151,000 (536,000) 687,000 2 of 5 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8000 - FIELD OPERATIONS SUPPLIES & SERVICES 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 City Warehouse Supplies Janitorial Supplies - floor wax, coffee, napkins, toilet paper, soap, ect. 1,061 1,061 2 Staples, Office Depot Misc. department and office supplies (training binders, dividers, writing utensils, notepads, etc..) 9,270 9,270 10,331$ 10,331$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 Metering Group - Employee Uniforms - To be bid Flame Restistant Protective Gear, Safety Boots and Vernon Public Utilities Standard Issue 5,000 8,000 2 Substation Group - Employee Uniforms - To be bid Flame Restistant Protective Gear, Safety Boots and Vernon Public Utilities Standard Issue 4,000 2,000 3 Electric Ops Supervisor - Employee Uniforms - To be bid Flame Restistant Protective Gear, Safety Boots and Vernon Public Utilities Standard Issue 2,000 1,000 (Increase per person to comply with Eng Arc Flash Hazard Potential Study) 11,000 11,000 Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 Trilliant Time of Use (TOU) meter connection charges. 22,660 22,660 2 Interdepartmental Billing Fiber Optics 28,737 28,737 51,397$ 51,397$ Account No. 560000 - Utilities IT Detailed FY2020 FY2021 Name Description Budget Budget 1 Verizon Wireless Telecommunication Charges 10,000 10,000 - - 10,000$ 10,000$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 City Garage Substation, Metering & Supervisory Vehicle Maintenance, Fuel & Equipment 20,000 20,000 20,000 20,000 Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 Technical calibration, technical analysis, certification and safety gear suppliers Substation and Metering equipment calibration, certification and analysis including TTR, DGA, High Voltage PPE 30,000 30,000 2 Technical Safety Vendors Safety Items Replacement and Repair, High Voltage Certification 20,000 20,000 3 Competitive Bid Substation Equipment Vendors Replacement/Contingency Substation Maintenance Parts 110,000 110,000 4 Competitive Bid Test Equipment Vendors Substation Test Equipment Purchase or Rental 25,000 25,000 5 Competitive Bid Metering Equipment Vendors Replacement/Contigency Metering Maintenance Parts 50,000 50,000 6 Weidmann Dissolved Gas Analysis (DGA) and oil quality test for 30 transformers 15,000 15,000 7 Battery Bank Battery Replacement Maintenance of Vernon, Leonis, Ybarra Substation 40,000 40,000 290,000 290,000 3 of 5 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8000 - FIELD OPERATIONS SUPPLIES & SERVICES 2020-2021 Account No. 590010 - Repairs & Maintenance IT Detailed FY2020 FY2021 Name Description Budget Budget 1 Applied Metering Yearly Rig Certification 5,000 5,000 2 Vendor Support Substation/Metering Systems Support 13,000 13,000 3 Stancill Stancil Recording Maintenance 2,000 2,000 20,000$ 20,000$ Account No. 596200 - Professional Services Other Event FY2020 FY2021 Type Name Budget Budget 1 To Be Bid DER Consulting 25,000 20,000 2 To Be Bid Smart Meter Consulting 15,000 20,000 3 ESCI OSHA safety consultant 20,000 20,000 60,000$ 60,000$ Account No. 596700 - Training Event FY2020 FY2021 Type Name Budget Budget 1 Sweitzer Engineering Laboratory, Infrared Certification Substation Technicians 15,000 10,000 3 EUSERC, Distributed Generation & Solar, AMI, DER Metering Technicians 15,000 15,000 3 Hazwoper, OSHA Safety, Utilities Operations Trainee Development Electric Operations Supervisor & Staff 7,500 15,000 37,500$ 40,000$ 4 of 5 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8000 - FIELD OPERATIONS CAPITAL 2020-2021 Account No. 900000 - Capital Outlays Detailed FY2020 FY2021 Description Budget Budget 1 Time of Use Revenue Meter Upgade 2G to 4G (security issues & no future support for 2G, ability to disconnect single phase meters remotely and can transmit gas & water meter signal for remote reads)150,000 200,000 2 Spare 66kV circuit breaker parts - Must have spare parts in case of failure. 20,000 100,000 3 Spare Capacitors and fuses - Experienced capacitor issues due to failure and avian interruptions 10,000 25,000 4 Substation Vehicle 50,000 - 5 Substation Yard Replacement Lights - Safety issues and weather breaking down fasteners - - 6 SF6 Gas Leak Detection IR Camera (to proactively detect leaks (Aliso Canyon) 7 Substation Replacement Vehicle (L1012 is 18 years old & PD surplus)- - 8 Substation grounding improvements & rock replacement (Safety per ground grid study)- - 9 AED 6,000 12,000 10 Replace deteriorating chain link fence Soto Yard South, Leonis Sub North and South plus entry gate, Ybarra Sub 100,000 100,000 11 Switchgear / motors/ electrical components at well sites 200,000 250,000 536,000$ 687,000$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.8100 SYSTEM DISPATCH A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENSES: SALARIES 1,888,740$ -$ 1,907,683$ 18,943$ (1,888,740)$ 1,907,683$ BENEFITS 695,700 - 713,185 17,485 (695,700) 713,185 SUPPLIES/SERVICES 797,803 - 825,214 27,411 (797,803) 825,214 TOTAL EXPENSES 3,382,243$ -$ 3,446,082$ 63,839$ (3,382,243)$ 3,446,082$ CAPITAL 340,000 - 65,000 (275,000) (340,000) 65,000 Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Electric Operations Supervisor - 123,679$ -$ (123,679)$ Electric Operator (5)3.70 557,282 450,124 (107,158) Utilities Dispatcher (5)4.25 610,015 651,537 41,522 Utilities Dispatcher, Senior 0.85 - 106,001 106,001 Utilities Operations Manager 0.85 143,174 156,360 13,186 Utilities Operations Trainee (3)2.00 69,990 149,833 79,843 Overtime 250,000 250,000 - Payout (vacation and sick excess hours)38,100 27,828 (10,272) Utilities System Operation Premium (USOP 5% Pay)1,000 1,000 - Stand-by 95,500 115,000 19,500 DEPARTMENT TOTALS 11.65 1,888,740$ 1,907,683$ 18,943$ CITY OF VERNON Fund 055 Department 8100 - L&P Fund System Dispatch Department Budget Detail 2020-2021 DEPARTMENT: 055.8100 SYSTEM DISPATCH A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments SALARIES 501010 Salaries - Regular 1,435,497 - 1,462,586 27,089 (1,435,497) 1,462,586 501012 Salaries - Premiums 203,243 - 195,097 (8,146) (203,243) 195,097 Union change in standby pay rotation through crew, USOP, vacation & sick excess payout. 501020 Salaries - O.T.250,000 - 250,000 - (250,000) 250,000 Includes built in rotating shift OT for 24/7 coverage, staff safety training, emergency response and time off coverage. Based on FY variance projection & includes new hires. (Utilities Ops Mgr not filled currently) TOTAL SALARIES 1,888,740 - 1,907,683 18,943 (1,888,740) 1,907,683 BENEFITS 502020 Retirement 430,285 - 451,015 20,730 (430,285) 451,015 502030 Insurance Premiums - Medical 238,028 - 234,509 (3,519) (238,028) 234,509 502060 FICA Taxes 27,387 - 27,661 274 (27,387) 27,661 TOTAL BENEFITS 695,700 - 713,185 17,485 (695,700) 713,185 SUPPLIES/SERVICES 520000 Supplies 22,278 - 22,279 1 (22,278) 22,279 Replace Office Equipment utilized 24/7 520010 Supplies - IT 20,085 - 19,995 (90) (20,085) 19,995 Use by VPU 540000 Uniforms 24,720 - 24,720 - (24,720) 24,720 Required PPE per engineering Arc Flash report Staff safety priority. Additional personell including Utilities Dispatcher, Electric Operator and Electric Operations Supervisor 560000 Utilities 21,218 - 21,218 - (21,218) 21,218 560010 Utilities - IT - - - - - - 570000 Vehicle Expense 57,742 - 57,742 (0) (57,742) 57,742 All vehicles will require new VPU logo 590000 Repairs & Maintenance - - - - - - 590020 Station Maintenance 30,900 - 30,900 - (30,900) 30,900 Supplies& Equipment for new and reassigned vehicles 590110 Repairs & Maintenance IT 2,060 - 2,060 - (2,060) 2,060 Transferred from IT Budget General Fund 595200 Professional Services - Technical 25,000 - 25,000 - (25,000) 25,000 Increased regulation & rapidly changing technology 596200 Professional Services - Other 497,000 - 515,000 18,000 (497,000) 515,000 Security Guard Services & Inadequate Restroom facilities in orginal building. 596500 Travel - - - - - - 596550 Memberships 1,800 - 1,800 - (1,800) 1,800 CITY OF VERNON Fund 055 Department 8100 - L&P Fund System Dispatch Department Budget Detail 2020-2021 DEPARTMENT: 055.8100 SYSTEM DISPATCH A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments 596700 Training 95,000 - 104,500 9,500 (95,000) 104,500 Increased safety regulation, workforce development, succession planning, additional staff, implementation of SCADA simulator for on site training due to shift work TOTAL SUPPLIES/SERVICES 797,803 - 825,214 27,411 (797,803) 825,214 TOTAL EXPENDITURES 3,382,243 - 3,446,082 63,839 (3,382,243) 3,446,082 CAPITAL 860000 Capital Outlay IT - - - - - - IT department budgeting this line item. 900000 Capital Outlays 340,000 - 65,000 (275,000) (340,000) 65,000 TOTAL CAPITAL 340,000 - 65,000 (275,000) (340,000) 65,000 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8100 - SYSTEM DISPATCH SUPPLIES & SERVICES 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Staples, Office Max Misc. department and office supplies (training binders, dividers, writing utensils, notepads,7,426 7,426 pocket, calculators, electrical tags, PUD forms, time stamps and other miscellaneous items - - of this nature.- - 2 City Warehouse, Home Depot Janitorial Supplies - floor wax, coffee, napkins, toilet paper, soap, etc..8,487 8,487 3 LB Johnson, City Warehouse, McMaster Carr Control Room Supplies used 24 hrs per day 365 days per year 6,365 6,365 22,278$ 22,279$ Account No. 520010 - Supplies IT Detailed FY2020 FY2021 Name Description Budget Budget 1 Fry's Electronic Miscellaneous computer items (Fry's Electric) Connectors; cables; electrical components Turbines;20,085 19,995 scada cards; Scada RTU connectors; PLC connectors; batteries; low voltage wire; low voltage - adaptors; laptop batteries for field pc; radio components for electrical radio system; monitors; - turbine crt's; specialized ink or printers for turbines and scada; security camera accessories.- 20,085$ 19,995$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 Competitive Bid uniform suppliers Flame Resistant Uniforms, VPU Standard Issue, PPE 21,630 21,630 2 IBEW & Shoeteria Safety Toe Boot 3,090 3,090 Additional personell including Utilities Dispatcher, Electric Operator and Electric Operations Supervisor 24,720$ 24,720$ Account No. 560000 - Utilities Detailed FY2020 FY2021 Description Budget Budget AT&T, Sprint, Verizon Control Center Communication Services 21,218 21,218 21,218$ 21,218$ Account No. 570000 - Vehicle Expenses Detailed FY2020 FY2021 Vehicle Description Budget Budget 1 Electric Operations Fleet Service, Parts, Equipment & Fuel 57,742 57,742 Safety equipment, reassignment and new branding 57,742$ 57,742$ Account No. 590110 - Repairs & Maintenance IT Detailed FY2020 FY2021 Description Budget Budget 1 Stancil Solutions Stancil Recording Maintenance 2,060 2,060 2,060$ 2,060$ CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8100 - SYSTEM DISPATCH SUPPLIES & SERVICES 2020-2021 Account No. 590020 - Station Maintenance Detailed FY2020 FY2021 Description Budget Budget 1 Home Depot, Auto Supply Dealers Replacement tools and supplies for standby truck, flashlight, safety equipment, gloves 20,085 20,085 2 Equipment Manufacturers, Eagle Maintenance, Certification and Calibration of equipment 10,815 10,815 30,900$ 30,900$ Account No. 595200 - Professional Services Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid 3rd party assessment of regulatory compliance & technical issues 25,000 25,000 25,000$ 25,000$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Security Services TBD Professional Security Services (assessment, plan, monitoring/reporting)485,000 500,000 2 A-throne Restroom Rental for Station A, Soto Yard Security Guards 12,000 15,000 - - 497,000$ 515,000$ Account No. 596550 - Memberships Detailed FY2020 FY2021 Name Description Budget Budget 1 APPA Industry Annual Dues & Safety/ Subscriptions 1,800 1,800 1,800$ 1,800$ Account No. 596700 - Training Event FY2020 FY2021 Type Name Budget Budget 1 TEEX, Anders, H20Know, APPA, EUCI, SCPPA, COV, OSHA, ESCI, Northwest Technical, Operational & Safety TrainingSCADA Simulator Software, Computer Hardware & Associate Engineering & Networking & Training Facility for high voltage electric staff. Including logistics involved with rotating shift coverage and staffing 95,000 104,500 95,000$ 104,500$ CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8100 - SYSTEM DISPATCH CAPITAL 2016-2017 DEPARTMENT: 055.8100 SYSTEM DISPATCH Detailed FY2020 FY2021 Name Description Budget Budget - - 1 TBD Spill & Traffic control response trailer materials (barricades, stop sign)25,000 30,000 2 TBD Electric Operator Vehicle Crew Truck - - 3 TBD Ergonomic Control Center Console Replacement 250,000 - 4 To be bid Remoting Racking System 65,000 35,000 340,000$ 65,000$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.8200 GENERATION STATION A A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENSES: SALARIES -$ -$ -$ -$ -$ -$ BENEFITS - - - - - - SUPPLIES/SERVICES 635,045 - 808,045 173,000 (635,045) 808,045 TOTAL EXPENSES 635,045$ -$ 808,045$ 173,000$ (635,045)$ 808,045$ CAPITAL 60,000 - 115,000 55,000 (60,000) 115,000 Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Account Clerk, Senior - -$ -$ -$ Assistant General Manager of Public Utilities - - - - Electric Operations Supervisor - - - - Electrical Test Technician, Senior - - - - Overtime - - - Payout (vacation and sick excess hours)- - - Utilities System Operation Premium (USOP)- - - Stand-by - - - DEPARTMENT TOTALS - -$ -$ -$ CITY OF VERNON Fund 055 Department 8200 - L&P Fund Generation Station A Department Budget Detail 2020-2021 DEPARTMENT: 055.8200 GENERATION STATION A A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments SALARIES 501010 Salaries - Regular - - - - - - Position in 8200 currently not filled 501012 Salary Premium - - - - - - 501020 Salaries - O.T.- - - - - - TOTAL SALARIES - - - - - - BENEFITS 502020 Retirement - - - - - - 502030 Group Insurance Premiums - - - - - - 502060 Medicare - - - - - - 502080 Claims Expenditure - Worker's Comp - - - - - - TOTAL BENEFITS - - - - - - SUPPLIES/SERVICES 500230 Generation Expense 67,500 - 91,500 24,000 (67,500) 91,500 CH2MHILL, AQMD, for regulatory emission fees. Additional analysis needed for HG SCAQMD BARCT 520000 Supplies 1,545 - 1,545 - (1,545) 1,545 Office equipment and supplies 540000 Uniforms - - - - - - Compliance due to ARC Flash Hazard 560010 Utilities IT 16,000 - 20,000 4,000 (16,000) 20,000 570000 Vehicle Expense - - - - - - 590000 Repairs & Maintenance 25,000 - 100,000 75,000 (25,000) 100,000 Annual Preventative Maintenance 596200 Professional Services - Other 525,000 - 595,000 70,000 (525,000) 595,000 This account can have a large variable. Equipment failures hard to predict. As vendor/equip costs increase, budget must reflect Only parts exist for Hgonzales units in Aberdeen Scotland with Rolls/Wood. Units are running daily versus only 10-30 hours per year in past. Increase due to automation needs for efficiency & black start testing on units. Attempting to put 3 year emergency repair contract in place based on historical cost. TOTAL SUPPLIES/SEVICES 635,045 - 808,045 173,000 (635,045) 808,045 TOTAL EXPENDITURES 635,045 - 808,045 173,000 (635,045) 808,045 CAPITAL 900000 Capital Outlays 60,000 - 115,000 55,000 (60,000) 115,000 Turbine replacement parts for as needed basis. Very limited supply TOTAL CAPITAL 60,000 - 115,000 55,000 (60,000) 115,000 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8200 - GENERATION STATION A SUPPLIES & SERVICES 2020-2021 Account No. 500230 - Generation Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 AQMD AQMD PERMITS & FEES 11,000 15,000 2 Regulatory Environmental Compliance PERMIT & FEES 11,000 11,000 3 Jacobs Environmental Reporting, Compliance, Consulting 30,000 50,000 4 CARB California Air Resources Board for managing AB32 programs. 11,000 11,000 5 LAC Sanitation Waste Water Charge Station A 4,500 4,500 67,500$ 91,500$ Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Office depot, staples, etc Misc. department and office supplies (printer paper binders, dividers, writing utensils 1,545 1,545 1,545$ 1,545$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget - - - - -$ -$ Account No. 560010 - Utilities IT Detailed FY2020 FY2021 Name Description Budget Budget 1 Verizon Wireless Utility Meters (Trilliant Lines)16,000 20,000 16,000$ 20,000$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 Plant Truck - - -$ -$ Account No. 590000 - Repairs & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Station Repairs (Plant & Aux Equipment)25,000 100,000 25,000$ 100,000$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Northwest Turbine Maintenance, Controls & Automation Work 225,000 225,000 2 DC Systems Service Contract Mechanical (Hgonzales) & Blackstart 65,000 75,000 3 To Be Bid Hgonzales On-call Repair Contract 150,000 225,000 4 Calibration/metering Services (HGonzales Gas Skid Meter)5,000 5,000 5 Blanket Air Conditioning Services HGonzales Air Conditioner Service Contract 5,000 5,000 6 TBD (Redhawk) Blanket Fire Suppression HGonzales Fire System Service Contract 5,000 10,000 7 Black Start Project Black Start Test Load Bank & Other Services & Equipment 70,000 50,000 525,000$ 595,000$ CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8200 - GENERATION STATION A CAPITAL 2020-2021 Account No. 900000 - Capital Outlays Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Turbine replacement parts for as needed basis Parts Very Scarce & ship from Aberdeen Scotland or Rolls Wood Group Houston or other units & need TCSD replacement cards per turbine controls upgrade 60,000 115,000 60,000$ 115,000$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.8300 ELECTRICAL TRANSMISSION & DISTRIBUTION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 950,000 - 950,000 - (950,000) 950,000 EXPENSES: SUPPLIES/SERVICES 7,182,204 - 8,127,432 945,228 (7,182,204) 8,127,432 TOTAL EXPENSES 7,182,204 - 8,127,432 945,228 (7,182,204) 8,127,432 CAPITAL - - - - - - CITY OF VERNON Fund 055 Department 8300 - L&P Fund Electrical Transmission & Distribution Department Budget Detail 2020-2021 DEPARTMENT: 055.8300 ELECTRICAL TRANSMISSION & DISTRIBUTION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 450330 Damaged Property 150,000 - 150,000 - (150,000) 150,000 461900 District Service Change or Miscellaneous 800,000 - 800,000 - (800,000) 800,000 TOTAL REVENUES 950,000 - 950,000 - (950,000) 950,000 SUPPLIES/SERVICES 520000 Supplies 20,300 - 20,300 - (20,300) 20,300 560000 Utilities 7,140 - 7,140 - (7,140) 7,140 570000 Vehicle Expense 77,000 - 80,000 3,000 (77,000) 80,000 590000 Repair & Maintenance 7,067,764 - 7,999,992 932,228 (7,067,764) 7,999,992 Petrelli unionized worker labor increase of 3% yearly per contract 596200 Professional Services - Other 10,000 - 20,000 10,000 (10,000) 20,000 596700 Training - - - - - - TOTAL SUPPLIES/SERVICES 7,182,204 - 8,127,432 945,228 (7,182,204) 8,127,432 TOTAL EXPENDITURES 7,182,204 - 8,127,432 945,228 (7,182,204) 8,127,432 CAPITAL 900000 Capital Outlays - - - - - - All capital improvement project related to bond financing will be assigned to 055.9100.900000 (Engineering Dept.) TOTAL CAPITAL - - - - - - CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8300 - ELECTRICALTRANSMISSION & DISTRIBUTION SUPPLIES & SERVICES 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Quill, Staples, Arrowhead, Burlington, Orkin, CDW City Yard daily supplies and services 10,300 10,300 2 DigAlert, Tablet, Platform Underground Service Alert 10,000 10,000 20,300$ 20,300$ Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 AT&T Phone service for Petrelli Building Fax for Dig Alert Service 7,140 7,140 7,140$ 7,140$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 City Yard, Fueling Stations Vehicle Fuel 77,000 80,000 77,000$ 80,000$ Account No. 590000 - Repair & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 Petrelli Maintenance and repairs for various field equipment (2 Troubleman crews) 642,524 727,272 2 Petrelli ON/OFF Orders, repairs for service drops, customer panels, field equipment for electric service 642,524 727,272 3 Petrelli Maintenance mechanic for leased truck service 642,524 727,272 4 Petrelli Inspections: GO 095 and 128 inspection. Underground vaults and customer facilities 642,524 727,272 5 Petrelli Yearly labor for Warehouse, restocking, equipment outlay, and Eden Support 642,524 727,272 6 Petrelli Yearly On call hours for Petrelli crews (Stand-by pay) for emergency call outs.642,524 727,272 7 Petrelli General Manager, Foreman, admin support teams for various projects and supervision 642,524 727,272 8 Petrelli (2) Secretary for yearly support for billing, purchasing, invoicing, and work order management 642,524 727,272 9 Petrelli General crew for repairs to facilities, substation equipment, offices and General services 642,524 727,272 10 Lifecom Lifecom: Service and calibration for test set, boot meter infer red scope and misc. equip.642,524 727,272 11 Weidmann Weidmann Electrical technology: Transformer repairs to small KVA transformers. 642,524 727,272 7,067,764$ 7,999,992$ Account No. 596200 - Professional Services - Others Detailed FY2020 FY2021 Name Description Budget Budget 1 Environmental Disposal Oil & Hazardous waste removal 10,000 20,000 - - 10,000$ 20,000$ 3 of 4 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8300 - ELECTRICALTRANSMISSION & DISTRIBUTION REVENUES 2020-2021 Account No. 450330 - Damaged Property Detailed FY2020 FY2021DescriptionBudgetBudget 1 Reimbursement for electric system infrastructure damages caused by third parties.150,000 150,000 Including car-hit-pole damages.150,000$ 150,000$ Account No. 461900 - District Service Change or Miscellaneous Detailed FY2020 FY2021 Description Budget Budget 1 Reimbursement for capital work performed for line extensions requested by customers.800,000 800,000 This includes billable construction requests for pole relocations for new drive-ways or street widening. 800,000$ 800,000$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.8400 BUILDING MAINTENANCE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENSES: SALARIES -$ -$ 62,884$ - - 62,884$ BENEFITS - - 44,192 14,910 (225,000) 44,192 SUPPLIES/SERVICES 283,090 - 298,000 14,910 (283,090) 298,000 TOTAL EXPENSES 283,090 - 405,076 14,910 (283,090) 298,000 CAPITAL 255,000 - 235,000 (20,000) (255,000) 235,000 Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Utility Maintenance Worker 1.00 -$ 62,884$ 62,884$ Overtime - - - Payout (vacation and sick excess hours)- - - Stand-by - - - DEPARTMENT TOTALS 1.00 -$ 62,884$ 62,884$ CITY OF VERNON Fund 055 Department 8400 - L&P Fund Building Maintenance Department Budget Detail 2020-2021 DEPARTMENT: 055.8400 BUILDING MAINTENANCE A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments EXPENSES: SALARIES 501010 Salaries - Regular - - 62,884 62,884 - 62,884 501012 Salaries - Premiums - - - - - - Union change in standby pay rotation through crew, 501020 Salaries - O.T.- - - - - - Includes built in rotating shift OT for 24/7 coverage, staff TOTAL SALARIES - - 62,884 62,884 - 62,884 BENEFITS 502020 Retirement - - 19,256 19,256 - 19,256 502030 Insurance Premiums - Medical - - 24,024 24,024 - 24,024 502060 FICA Taxes - - 912 912 - 912 TOTAL BENEFITS - - 44,192 44,192 - 44,192 SUPPLIES/SERVICES 520000 Supplies 4,000 - 4,000 - (4,000) 4,000 540000 Uniforms - - 2,000 2,000 - 2,000 570000 Vehicle Expense 3,090 - 7,000 3,910 (3,090) 7,000 590000 Repair & Maintenance 225,000 - 225,000 - (225,000) 225,000 Insurance Company Recommendations in order to 596200 Professional Services - Other 51,000 - 60,000 9,000 (51,000) 60,000 Yearly increase in contract cost TOTAL SUPPLIES/SERVICES 283,090 - 298,000 14,910 (283,090) 298,000 TOTAL EXPENDITURES 283,090 - 298,000 14,910 (283,090) 298,000 CAPITAL 900000 Capital Outlays 255,000 - 235,000 (20,000) (255,000) 235,000 Building constructed in 1930's will require additional TOTAL CAPITAL 255,000 - 235,000 (20,000) (255,000) 235,000 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8400 - BUILDING MAINTENANCE SUPPLIES & SERVICES 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Home Depot, Staples, Office Max, City Warehouse Janitorial Supplies - floor wax, coffee, napkins, toilet paper, soap, etc..4,000 4,000 Misc. department and office supplies (training binders, dividers, writing utensils, notepads, etc..) 4,000$ 4,000$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget Uniform Supplier/PPE PPE/FR Gear/Safety Boots/VPU Standard Issue 2,000 -$ 2,000$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 Forklift/Cart Forklift Fuel and Service L182 / Electric Cart Service L411 3,090 3,500 2 Vehicle Expense Vehicle Fuel and Maintenance - 3,500 3,090$ 7,000$ Account No. 590000 - Repair & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid Facilities maintenance items (UPS Routine Maintenance included)50,000 50,000 2 To be bid Plant Safety Equipment Replacement/Maintenance items (Based on Starr Loss Prevention & Risk Assessment recommendation)50,000 50,000 3 To be bid Elevator Major Overhaul 100,000 100,000 4 To be bid Bay Door Motor and Repair 25,000 25,000 225,000$ 225,000$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 Western Allied Building Air Conditioner Service Contract 10,000 15,000 2 Thyssen Elevator Maintenance Service Contract 5,000 7,000 3 KoneCrane Crane Maintenance Service Contract 5,000 7,000 4 Competitive Bid Trash Removal Service Contract 10,000 10,000 5 Competitive Bid Janitorial Service (Common Area Services)11,000 11,000 6 Competitive Bid Backflow Device Testing 500 500 7 Dewey Pest Control Pest and Rodent 4,500 5,500 8 Advanced Electronics Electronic Door Lock Service Contract 5,000 4,000 51,000$ 60,000$ 3 of 4 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 8400 - BUILDING MAINTENANCE CAPITAL 2020-2021 Account No. 900000 - Capital Outlays Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid Replace Cracked Windows & Tint South Facing @ Station A & Leonis - - 2 To be bid Engine Room Air Banks & Associated Piping 25,000 25,000 3 To be bid Install Bollard System to protect VS LS Sub from TC & Sabotage - - 4 To be bid Elevator Replacement - 50,000 5 To be bid Roofing, Air Conditioning and Safety Improvements including OE Clark 100,000 100,000 6 To be bid Upgrade Remodel Restroom facility from 1930's Station A 50,000 25,000 7 COV IT Dept. Emergency Operations Center/Backup Control Room - 5,000 8 To be bid Electrical Backup Control Room (ACC Switch) (Lenois Substation)80,000 30,000 - - 255,000$ 235,000$ CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.9000 ADMINISTRATION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 28,517,808$ -$ (5,060,291)$ (15,418,288)$ (10,357,997)$ (5,060,291)$ EXPENSES: SALARIES 1,017,052$ -$ 1,214,550$ 197,498$ (1,017,052)$ 1,214,550$ BENEFITS 441,981 - 539,607 97,626 (441,981) 539,607 SUPPLIES/SERVICES 58,450,677 - 57,332,116 (1,118,562) (58,450,677) 57,332,116 TOTAL EXPENSES 59,909,710$ -$ 59,086,273$ (823,438)$ (59,909,710)$ 59,086,273$ CAPITAL 360,000 - 90,000 (270,000) (360,000) 90,000 Salaries Salaries Increase EMPLOYEE TITLE FTE Proposed Proposed (Decrease) Account Clerk, Senior 2.00 134,973$ 129,834$ (5,139)$ Administrative Analyst 1.00 98,483 102,433 3,950 Assistant General Manager of Public Utilities 1.00 225,725 246,515 20,790 General Manager of Public Utilities 1.00 253,662 304,440 50,778 Utilities Compliance Administrator 2.00 291,009 317,811 26,802 Utilities Compliance Analyst 1.00 - 102,432 102,432 Overtime 2,000 2,000 - Payout (vacation and sick excess hours)11,200 9,085 (2,115) Stand-by - - - DEPARTMENT TOTALS 8.00 1,017,052$ 1,214,550$ 197,498$ 1 of 12 CITY OF VERNON Fund 055 Department 9000 - VPU Fund Administration Department Budget Detail 2020-2021 DEPARTMENT: 055.9000 ADMINISTRATION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 9200 450027 Natural Gas Sales - Prepaid/COV Retail - - - - - - 056.5600.500167 - moved to 9200 9200 450028 Natural Gas Sales - Prepaid/SMUD Wholesa - - - - - - 056.5600.500168 - moved to 9200 466900 Miscellaneous Revenues - - - - - - 469300 Reserve Applied 9,307,997 - (6,110,291) (15,418,288) (9,307,997) (6,110,291) 600105 Proceeds From Long-Term Debt - - - - - - 600910 Other Income 50,000 - 50,000 - (50,000) 50,000 Sell of NOX credit. 610110 Investment Income 1,000,000 - 1,000,000 - (1,000,000) 1,000,000 610170 Unrealized (Gain)Loss on Investments - - - - - - 690100 Operating Transfer In - - - - - - Transfer-in from Gas Fund TOTAL REVENUES 10,357,997$ -$ (5,060,291)$ (15,418,288) (10,357,997) (5,060,291) SALARIES 501010 Salaries - Regular 980,447$ -$ 1,183,460$ 203,013 (980,447) 1,183,460 501012 Salaries - Premiums 34,605 - 29,090 (5,515) (34,605) 29,090 501020 Salaries - O.T.2,000 - 2,000 - (2,000) 2,000 TOTAL SALARIES 1,017,052 - 1,214,550 197,498 (1,017,052) 1,214,550 BENEFITS 502020 Retirement 286,099 - 356,651 70,552 (286,099) 356,651 502030 Insurance Premiums - Medical 141,135 - 165,345 24,210 (141,135) 165,345 502060 FICA Taxes 14,747 - 17,611 2,864 (14,747) 17,611 Medicare tax was calculated using gross wages. TOTAL BENEFITS 441,981 - 539,607 97,626 (441,981) 539,607 SUPPLIES/SERVICES 503035 Insurance Premiums - Property/Crime 335,000 - 402,000 67,000 (335,000) 402,000 Based on Property Insurance Analysis & consistent with the 5 year projection 520000 Supplies 20,787 - 22,287 1,500 (20,787) 22,287 Emergency meals and water 520010 Supplies - IT 50,000 - 50,000 - (50,000) 50,000 Transferred from IT Budget General Fund 530010 In-Lieu Taxes 4,925,975 - 4,995,000 69,025 (4,925,975) 4,995,000 3% of Retail sales paid as franchise tax to General Fund. Resource Department Analysis 530015 Real Estate Taxes - - - - - - 2/3 Property tax on Kern county Wind Farm 530030 Bad Debt Expense - - - - - - 540000 Uniforms 10,000 - 10,000 - (10,000) 10,000 550000 Advertisement/Promotion 85,000 - 35,000 (50,000) (85,000) 35,000 Rebranding & promote APPA RP3 Diamond Award 560000 Utilities 448,821 - 448,821 - (448,821) 448,821 Annual street light electrical expense. Consistent with 5 year projection 560010 Utilities - IT 14,208 - 14,208 - (14,208) 14,208 Transferred from IT Budget General Fund 570000 Vehicle Expense 10,000 - 10,000 - (10,000) 10,000 L1047 - Chevrolet Trailblazer,1008 - Chevy Tahoe, 176 Dodge Charger 590000 Repairs & Maintenance 10,000 - 20,000 10,000 (10,000) 20,000 590110 Repairs & Maintenance - IT - - - - - - Typewriter annual service 2 of 12 CITY OF VERNON Fund 055 Department 9000 - VPU Fund Administration Department Budget Detail 2020-2021 DEPARTMENT: 055.9000 ADMINISTRATION A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments 592010 Bank Service Fees 30,000 - 30,000 - (30,000) 30,000 Bank of New York admin and wire processing fees. 592013 Investment Fees 101,000 - 101,000 - (101,000) 101,000 Future Investment Management Services by Morgan Stanley Escrow, PFM & Grant Thorton, LLP - 2015A Bond Issuance closed on July 2015. 593200 Professional Services - Legal 190,000 - 50,000 (140,000) (190,000) 50,000 Kahn Soares, Spiegel, Lewis Brisbois and Orrick legal services. Removed Nielsen Merksamer Parrinello services. 595200 Professional Services - Technical 1,830,000 - 1,890,000 60,000 (1,830,000) 1,890,000 Macias Gini & O'Connell's & Standard/Poors Services 596200 Professional Services - Other 1,600,000 - 1,055,000 (545,000) (1,600,000) 1,055,000 Port Canaveral, CH2MHILL, Common Area, RMG services and NERC Compliance, SCPPA 596500 Travel 54,600 - 54,600 - (54,600) 54,600 NERC/WECC Conference and CUG/CIPUG, CPUC, CUEA, SCPPA, CEC, SMUA, APPA, SCAQMD, COTP 596550 Membership Dues 161,994 - 167,150 5,156 (161,994) 167,150 California Municipal Association & Climate Registry, APPA, ICE, CUEA, APPA, RMG 596600 Books & Publications 27,920 - 27,920 - (27,920) 27,920 Various publication subscription: APPA, Eastern Group Publications, Thomson Routers 596700 Employee Development & Training 154,000 - 80,000 (74,000) (154,000) 80,000 Nerc Compliance, Performance Fred Pryor, SCAPPA, APPA, WECC. 599800 General City Administrative Service Exp 3,079,051 - 3,140,632 61,581 (3,079,051) 3,140,632 Transfer to general fund. Resource Department Analysis 760005 Bond Principal Retirement 25,815,000 - 29,520,000 3,705,000 (25,815,000) 29,520,000 2008, 2009, Series A 760010 Bond Interest Paid 19,497,322 - 15,208,498 (4,288,824) (19,497,322) 15,208,498 2008, 2009 and 2012 A , B Series 790100 Operating Transfer Out - - - - - - Without Measure Q TOTAL SUPPLIES/SERVICES 58,450,677 - 57,332,116 (1,118,562) (58,450,677) 57,332,116 TOTAL EXPENDITURES 59,909,710$ -$ 59,086,273$ (823,438) (59,909,710) 59,086,273 CAPITAL 860000 IT Equipment & Software - - - - - - Budget Transferred to IT Department 011.9019 900000 Capital Outlay 360,000 - 90,000 (270,000) (360,000) 90,000 City Retained Land Project in Kern County TOTAL CAPITAL 360,000 - 90,000 (270,000) (360,000) 90,000 3 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION SUPPLIES & SERVICES 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Office depot, Staples, Homedepot, etc General office supplies and supplies 10,000 10,000 2 Fedex, etc Delivery services 1,000 1,000 3 To be bid Annual Preliminary Notice 2,987 2,987 4 To be bid Ink refills, regular & custom rubber stamps 300 300 5 To be bid MRE Small Meals for Emergency 3,000 3,000 6 To be bid MRE Full Meals for Emergency 2,000 2,000 7 Office depot, home depot, etc Emergency supplies, including water and first aid materials 1,000 2,000 8 Silva Printing Business Cards 500 1,000 20,787$ 22,287$ Account No. 520010 - Supplies IT Detailed FY2020 FY2021 Name Description Budget Budget 1 IT Software and Hardware Miscellaneous IT Purchases 50,000 50,000 50,000$ 50,000$ Account No. 530010 - In-Lieu Taxes Detailed FY2020 FY2021 Description Budget Budget 1 Franchise Taxes 3% of Retail sales paid as franchise tax to General Fund, excluding in-lieu tax which is accounted for in the rates (formula includes 2.91% of Sale of Electricity [Retail Sales])4,925,975 4,995,000 4,925,975$ 4,995,000$ Account No. 503035 - Insurance Premiums (Property) Detailed FY2020 FY2021 Description Budget Budget 1 Property Insurance 335,000 335,000 335,000$ 335,000$ Account No. 530015 - Real Estate Taxes Detailed FY2020 FY2021 Name Description Budget Budget 1 Property Taxes Placed into capital per Finance - Kern County - - -$ -$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid Office Staff Uniforms 10,000 10,000 10,000$ 10,000$ 4 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION SUPPLIES & SERVICES 2020-2021 Account No. 550000 - Advertisement & Promotions Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid Branding and promoting APPA RP3 Diamond Award 50,000 20,000 2 To be bid Marketing materials: legislative/community outreach 2,000 2,000 3 To be bid Website 20,000 - 4 Various Job Recruitment 3,000 3,000 5 Vernon Facility Tours SCPPA, Governmental Affairs, Compliance, Historical 10,000 10,000 85,000$ 35,000$ Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 Annual Street Light Electrical Expense 448,821 448,821 448,821$ 448,821$ Account No. 560000 - Utilities IT Detailed FY2020 FY2021 Name Description Budget Budget 1 Verizon Wireless Telecommunication Charges 7,244 7,244 2 AT&T CalNet2 Telecommunication Charges 4,152 4,152 3 AT&T Wireless Telecommunication Charges 2,812 2,812 14,208$ 14,208$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 City Vehicles City Hall Pool Vehicles Repair, Maintenance, & Fuel 10,000 10,000 10,000$ 10,000$ Account No. 590000 - Repair & Maintenance Detailed FY2020 FY2021 Name Description Budget Budget 1 To be bid Misc. Repairs & Maintenance 1,000 20,000 1,000$ 20,000$ Account No. 590110 - Repair & Maintenance IT Detailed FY2020 FY2021 Name Description Budget Budget -$ -$ 5 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION SUPPLIES & SERVICES 2020-2021 Account No. 592013 - Investment Fess Detailed FY2020 FY2021 Name Description Budget Budget 1 Morgan Stanley Escrow & Custody Escrow, Grant Thorton, LLP Potential Escrow Services 1,000 1,000 2 PFM Potential Investment Management Services 100,000 100,000 101,000$ 101,000$ Account No. 592010 - Bank Service Fees Detailed FY2020 FY2021 Name Description Budget Budget 1 THE BANK OF NEW YORK MELLON, TRUST COMPANY Admin and wire processing fees.30,000 30,000 30,000$ 30,000$ Account No. 593200 - Professional Service Legal Detailed FY2020 FY2021 Name Description Budget Budget Professional legal services 40,000 - Professional legal services 50,000 50,000 Professional legal services - - Professional legal services 50,000 - Professional legal services 50,000 - 1 Spiegel & McDiarmid, LLP 2 Legal Services 3 Kahn Soares & Conway, LLP 4 Lewis Brisbois Bisgaard 5 Orrick, Herrington & Sutcliffe 6 Special Counsel Litigation Matters - - 190,000$ 50,000$ Account No. 595200 - Professional Service Technical Detailed FY2020 FY2021 Name Description Budget Budget 1 PFM Investment Management and general financial advisory services fees 25,000 - 2 BLX Group LLC L&P Financial Audits 15,000 - 2 Macias Gini & O'Connell L&P Financial Audits 20,000 40,000 3 Standard & Poor' Risk Assement Module 20,000 - 4 BLX Group LLC Financial Advisory Services 200,000 200,000 5 Morgan Lewis Legal Counsel Asset Acquisition Services 1,550,000 1,500,000 6 To be bid Gas Compliance Services 150,000 1,830,000$ 1,890,000$ 6 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION SUPPLIES & SERVICES 2020-2021 Account No. 596200 - Professional Service Other Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Consulting Services for strategic and business plan development 130,000 - 2 Jacobs Consultant services for regulatory and environmental compliance matters.1,000,000 380,000 3 SCPPA Palo Verde Project 40,000 40,000 4 RMG Consulting services to perform credit review of specific trading counterparties 15,000 15,000 5 Santa Fe Building Maintenance Janitorial Services 25,000 25,000 6 Everbridge Customer Notification Safey Mobile App 5,000 5,000 7 To be bid Third Party Compliance Consultant / verifier 10,000 10,000 8 HPI Seminar Human Performance Improvement Expert - 5,000 9 Interns Internship Opportunities - - 10 To be bid Security Services all facilities - 200,000 11 To be bid Compliance Management Software & Process Documentation 100,000 100,000 12 To be bid Legislative Support/ Research/ Technical Writing 25,000 25,000 13 TBD Technical Generation Expertise & Jawbone / Litigation Matters 250,000 200,000 14 TBD Enterprise Risk Management Program and Mitigation Plan 50,000 1,600,000$ 1,055,000$ Account No. 596500 - Travel Event FY2020 FY2021 Type Name Budget Budget 1 APPA APPA 10,000 10,000 2 CMUA CMUA 5,000 5,000 3 League of Cities League of Cities 1,000 1,000 5 SCAQMD SCAQMD 1,000 1,000 4 CEC CEC 2,000 2,000 5 COTP COTP 1,000 1,000 6 OSHA OSHA 2,000 2,000 7 SCPPA SCPPA 5,000 5,000 8 CUEA CUEA 3,000 3,000 9 CPUC CPUC 3,000 3,000 10 Performance (Fixed Pryor)Performance (Fixed Pryor)1,600 1,600 11 Human Performance Human Performance 10,000 10,000 12 Regulartory Compliance Regulartory Compliance 10,000 10,000 - - 54,600$ 54,600$ Account No. 596550 - Memberships Detailed FY2020 FY2021 Name Description Budget Budget 1 CMUA California Municipal Utilities Association - Membership Dues plus 5% annual increases 66,544 70,000 2 RMG RMG Financial Consulting, Inc. Annual Membership dues 750 750 3 APPA APPA Annual Dues 37,000 37,000 4 CUEA Annual Invoice (Mutual Aid)800 800 5 TBD Regulatory standards & aging infrastructure & Workflow 22,000 22,000 6 AWWA Membership 1,000 1,000 7 BizFed Legislative Resource 5,000 6,000 8 APPA Deed Program - Research and Development 8,900 8,900 9 ACWA Water legislative and regulatory issues 15,000 15,000 10 Planet Bids Competitive Bidding Platform 5,000 5,000 11 Western Energy Institute Shared membership through SCPPA 615 700 162,609$ 167,150$ 7 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION SUPPLIES & SERVICES 2020-2021 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 Incisivemedia Incisivemedia 1,000 1,000 2 News Data Corporation News Data Corporation 2,500 2,500 3 Eastern Group Publications RFP and Competitive Bid advertisement 2,500 2,500 4 The Economist The Economist 250 250 5 The Wall Street Journal The Wall Street Journal 250 250 6 Thomson Reuters/Barclays Thomson Reuters/Barclays 500 500 7 AWWA Reference, Procedure, Industry Standard 5,000 5,000 8 IEEE/ANSI Standards Purchase of Standards 1,000 1,000 9 APPA and other industry publiciationsIndustry Publications 11,000 11,000 10 CapitolTrack Legislative Tracking Service 2,500 2,500 11 California Energy Markets Publlication Subscription - News 1,420 1,420 27,920$ 27,920$ Account No. 596700 - Employee Development & Training Detailed FY2020 FY2021 Name Description Budget Budget 1 NERC/WECC NERC/WECC Compliance Program 10,000 - 2 Fred Pryor Performance (Fred Pryor)10,000 10,000 3 PMP Project Management Professional (PMP) 20,000 - 4 SCPPA SCPPA Training 30,000 20,000 5 APPA/AWWA Industry Training 12,000 20,000 6 NERC NERC Workshop - - 7 Industry Training Organization Regulatory Standards and Cyber Security 10,000 10,000 8 Osha, State and Federal Agencies Certifications, safety training 50,000 10,000 9 Enterprise Risk Management training 5,000 5,000 10 Internal Training & Development training 7,000 5,000 154,000$ 80,000$ Account No. 599800 - General City Administrative Service Exp Detailed FY2020 FY2021 Name Description Budget Budget 1 City of Vernon Overhead Allocation 3,079,051 3,140,632 3,079,051$ 3,140,632$ Account No. 760005 - Principal on Bonds Detailed FY2020 FY2021 Name Description Budget Budget 1 All Bonds Principal Repayment 25,815,000 29,520,000$ 25,815,000$ 29,520,000$ 8 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION SUPPLIES & SERVICES 2020-2021 Account No. 760010 - Interest on Bonds Detailed FY2020 FY2021 Name Description Budget Budget 1 All Bonds Interest Payments 19,497,322 15,208,498$ 19,497,322$ 15,208,498$ Account No. 790100 - Operating Transfer Out Detailed FY2020 FY2021 Description Budget Budget 1 Transfer Reimbursement transfer for General Government Services (Excludes Legal Services), Risk Management Services, Fire Services, Police Services, Public Work Services, Health Services.- - -$ -$ 9 of 12 Account No. 610110 - Investment Income Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Income on various VG&E cash balances 1,000,000 1,000,000 2 No Swap interest payments - - 1,000,000$ 1,000,000$ Account No. 600910 - Other Income Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Sell of NOX credit 50,000 50,000 50,000$ 50,000$ Account No. 610170 - Unrealized Gain (Loss) on Investments Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Income on various - - -$ -$ Account No. 450027 - Natural Gas Sales - Prepaid/COV Retail Detailed FY2020 FY2021 Name Description Budget Budget 1 Revenues from 056.5600.500167 - moved to 9200 - - -$ -$ Account No. 450028 - Natural Gas Sales - Prepaid/SMUD Wholesale Detailed FY2020 FY2021 Name Description Budget Budget 1 Revenues from 056.5600.500168 - moved to 9200 - - -$ -$ CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION REVENUES 2020-2021 10 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION REVENUES 2020-2021 Account No. 466900 - Miscellaneous Revenue Detailed FY2020 FY2021 Name Description Budget Budget 1 Various Miscellaneous revenue 3,500 3,500 3,500$ 3,500$ Account No. 690100 - Operating Transfer In Detailed FY2020 FY2021 Name Description Budget Budget 1 Gas Dept.Transfer-in from Gas Fund - from 056.5600.790100 - - -$ -$ 11 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9000 - ADMINISTRATION CAPITAL 2020-2021 DEPARTMENT: 055.9000 ADMINISTRATION Detailed FY2020 FY2021 Name Description Budget Budget 1 TBD Maintenance Service to all MET towers - - 2 Jawbone Property R&D Consultant - additional $250,000 to be paid out of Public Benefits for R&D 250,000 - 3 Strategic Planning Consulting Services Project Management 10,000 - 4 Simon Wind Meteorological Studies 35,000 35,000 5 Wireless Innovation Modem minutes to all MET towers 25,000 15,000 6 Property Taxes Kern County Wind Farm Property 40,000 40,000 360,000$ 90,000$ 12 of 12 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 011.9019 INFORMATION TECHNOLOGY A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) EXPENDITURES: SALARIES 607,879$ -$ 701,848$ 93,969$ (607,879)$ 701,848$ BENEFITS 236,904 - 309,639 72,735 (236,904) 309,639 SUPPLIES/SERVICES 1,261,225 - 1,425,475 164,250 (1,261,225) 1,425,475 CAPITAL 312,000 - 1,040,000 728,000 (312,000) 1,040,000 TOTAL EXPENDITURES 2,418,008$ -$ 3,476,961$ 1,058,954$ (2,418,008)$ 3,476,961$ Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Information Technology Analyst 1.00 89,327$ 92,909$ 3,582$ Information Technology Analyst, Senior 2.00 234,270 249,310 15,040 Information Technology Manager 1.00 176,862 183,954 7,092 Information Technology Technician 1.00 - 69,330 69,330 Programmer/Analyst - - - - Administrative Assistant, Senior 0.50 27,420 29,945 2,525 Overtime 30,000 30,000 - Payout (vacation and sick excess hours)10,000 6,400 (3,600) Stand-by 40,000 40,000 - DEPARTMENT TOTALS 5.50 607,879$ 701,848$ 93,969$ CITY OF VERNON Fund 011 Department 9019 - General Fund Information Technology Department Budget Detail 2020-2021 DEPARTMENT: 011.9019 INFORMATION TECHNOLOGY A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments SALARIES 501010 Salaries - Regular 504,048 - 604,816 100,768 (504,048) 604,816 501012 Salaries - Premium 73,831 - 67,032 (6,799) (73,831) 67,032 501020 Salaries - O.T.30,000 - 30,000 - (30,000) 30,000 607,879 - 701,848 93,969 (607,879) 701,848 BENEFITS 502020 Retirement 151,168 - 187,185 36,017 (151,168) 187,185 502030 Group Insurance Premiums 76,922 - 112,277 35,355 (76,922) 112,277 502060 Medicare 8,814 - 10,177 1,363 (8,814) 10,177 236,904 - 309,639 72,735 (236,904) 309,639 SUPPLIES/SERVICES: 520000 Supplies 3,000 - 3,000 - (3,000) 3,000 520010 Supplies - IT 159,000 - 159,000 - (159,000) 159,000 560010 Utilities - IT 188,159 - 188,159 - (188,159) 188,159 570000 Vehicle Expense 3,500 - 3,500 - (3,500) 3,500 590110 Repair & Maintenance - IT 770,566 - 839,816 69,250 (770,566) 839,816 Emergency services provided 595200 Professional Services - Technical - - - - - - 595210 Professional Services - IT 100,000 - 195,000 95,000 (100,000) 195,000 Contingencies budgeted 596500 Travel 13,500 - 13,500 - (13,500) 13,500 596600 Books & Publications 2,000 - 2,000 - (2,000) 2,000 596700 Training 21,500 - 21,500 - (21,500) 21,500 1,261,225 - 1,425,475 164,250 (1,261,225) 1,425,475 CAPITAL 860000 IT Equipment & Software 312,000 - 1,040,000 728,000 (312,000) 1,040,000 312,000 - 1,040,000 728,000 (312,000) 1,040,000 TOTAL EXPENDITURES 2,418,008$ -$ 3,476,961$ 1,058,954$ (2,418,008)$ 3,476,961$ CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 9019 - INFORMATION TECHNOLOGY 2020-2021 Account No. 520000 - Supplies FY2020 FY2021 Sponsoring Department Name Description Budget Budget 1 IT(9019)Staples Office Supplies 3,000$ 3,000$ 3,000$ 3,000$ Account No. 520010 - Supplies IT FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 IT(9019)General Data Toners, printer maintenance kits, other printing supplies -$ -$ 2 IT(9019)Insight Miscellaneous software (Adobe, Visio, FileMaker Pro) 30,000 30,000 3 IT(9019)Dell Monitors 10,000 10,000 4 IT(9019)Canon Scanners 15,000 15,000 5 IT(9019)VMWare VMWare Licenses 15,000 15,000 6 IT(9019)Dell Computer Replacements 15,000 15,000 7 IT(9019)CDW Backup tapes (100x40)10,000 10,000 8 IT(9019)HP Printers replacement 10,000 10,000 9 IT(9019)CDW Networking equipment (routers, switches, cables, connectors, etc) 10,000 10,000 10 IT(9019)CDW UPS replacements 2,500 2,500 11 IT(9019)Mitel Mitel - Business phones accessories & replacement parts 5,000 5,000 12 IT(9019)CDW Cell phones accessories (chargers, cases, adapters, phone parts replacements) 4,000 4,000 13 City Attorney(1005)CDW Computer/Monitors/Scanner for City Attorney - - 14 Police(1031)CDW Hard Drives Replacements 2,500 2,500 15 IT(9019)CDW Hard Drives Replacements 10,000 10,000 16 IT(9019)Crosspoint Mitel IP Phone Licences 10,000 10,000 17 IT(9019)TBD Mitel IP Phones 10,000 10,000 159,000$ 159,000$ Account No. 560010 - Utilities IT FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 Finance(1004)VerizonWireless Telecommunication Charges 1,296$ 1,296$ 2 IT(9019)VerizonWireless Telecomminication Line Additions 10,000 10,000 3 HR(1026)VerizonWireless Telecommunication Charges 2,229 2,229 4 City Attorney(1005)VerizonWireless Telecommunication Charges 3,587 3,587 5 IT(9019)VerizonWireless Telecommunication Charges 6,420 6,420 6 CS(1040)VerizonWireless Telecommunication Charges 19,037 19,037 7 Fire(1033)VerizonWireless Telecommunication Charges 22,614 22,614 8 Health(1060)VerizonWireless Telecommunication Charges 3,560 3,560 9 City Admin(1002)VerizonWireless Telecommunication Charges 5,527 5,527 10 Police(1031)VerizonWireless Telecommunication Charges 8,909 8,909 11 Police(1031)VerizonWireless Police Patrol Car Modems 10,022 10,022 12 IT(9019)Iron Mountain Iron Mountain (backup tapes remote storage services) 7,200 7,200 13 Finance(1004)AT&T CalNet3 Telecommunication Charges 229 229 14 IT(9019)AT&T CalNet3 Telecommunication Charges 14,391 14,391 15 CS(1040)AT&T CalNet3 Telecommunication Charges 229 229 16 Fire(1033)AT&T CalNet3 Telecommunication Charges 30,672 30,672 17 Health(1060)AT&T CalNet3 Telecommunication Charges 249 249 18 Police(1031)AT&T CalNet3 Telecommunication Charges 11,864 11,864 19 Police(1031)AT&T Telecommunication Charges 2,458 2,458 20 Police(1031)Sprint Telecommunication Charges 420 420 21 IT(9019)GoDaddy.com Web hosting; security certificates for City web sites & SSL vpn appliance 650 650 22 City Clerk(1003)VerizonWireless Telecommunication Charges 596 596 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 9019 - INFORMATION TECHNOLOGY 2020-2021 Account No. 560010 - Utilities IT Continued from previous page 23 IT(9019)AT Conference Phone Conferencing Service 2,000 2,000 24 IT(9019)AT&T CalNet3 Backup Internet Line 24,000 24,000 25 Fire(1033)VerizonWireless- Verizon BroadBand for 10 Ipads For New IPADS - - 26 Fire(1033)VerizonWireless- New BroadBand VerizonWireless- New BroadBand - - 188,159$ 188,159$ Account No. 570000 - Vehicle Expense FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 IT(9019)Vehicle Repair Repairs 2,500$ 2,500$ 2 IT(9019)Fuel + Community Services IT Vehicle Expenses 1,000 1,000 3,500$ 3,500$ Account No. 590110 - Repairs & Maintenance IT FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 IT(9019)Tyler Technologies EDEN System support 90,000$ 90,000$ 2 IT(9019)Microsoft Enterprise Agreement Microsoft Licenses 75,000$ 75,000$ 3 Police(1031)TriTech (formerly VisionAIR)Public Safety Suite (CAD, RMS, FBR) 66,000 66,000 4 IT(9019)ECS Imaging Laserfiche system support 47,000 47,000 5 IT(9019)Crosspoint Mitel - business phone system support by Crosspoint 22,000 22,000 6 IT(9019)GIS System Support Nobel Systems 21,000 21,000 7 IT(9019)Everbridge Notiifcations Notifications Services 18,000 18,000 8 Health(1060)Accela Software EnvisionConnect (annual contract, fiscal year) 20,000 20,000 9 IT(9019)Xerox Financial Services, LLC Managed Print Services 121,000 121,000 10 IT(9019)Universal Laser Printers repair & maintenance for all City printers/faxes - - 11 IT(9019)CalTech Copiers repairs - - 12 IT(9019)HP + Dell Hardware support for all City servers 15,000 15,000 13 Police(1031)GeoSpatial Technologies, Inc.GST CrimeMap 6,000 6,000 14 IT(9019)Zscaler Web Secutiry 17,000 17,000 15 Police(1031)West Government Services CLEAR Website Access for Detectives 9,300 9,300 16 IT(9019)Lucity Lucity Work Orders System Support 15,000 15,000 17 Police(1031)Stancil Corporation Digital Recorders and Reproducers 2,000 2,000 18 IT(9019)HP VMWare Support for 2 servers 10,000 10,000 19 IT(9019)McAfee MXLogic maintenance fee (spam filtering for City email) 5,116 5,116 20 IT(9019)Symantec Symantec Backup Exec (backup software support) 10,000 10,000 21 Police(1031)Advanced Electronics Card/Door Access and Closed Circuit TV (Civil Defense) 6,000 6,000 22 CS(1040)AutoCAD AutoCAD Annual Support 5,500 5,500 23 IT(9019)TrendMicro vShield Anti-Virus 5,500 5,500 24 Fire(1033)Angel City Data FileMaker Pro System Support 10,000 10,000 25 IT(9019)Sonicwall SonicWall firewalls (Pro + TZ190 for SCADA), content filtering, SSL VPN support 3,000 3,000 26 IT(9019)Veritas Veritas Enterprise Vault support (City's email archiving system) 5,000 5,000 27 IT(9019)TrendMicro TrendMicro End Point (antivirus support & upgrades) 4,500 4,500 28 LP-CustServ(7100)Itron MVRS annual support 29 Police(1031)Webiplex Electronic Subpoena Management Software* 4,100 4,100 30 Police(1031)Network Innovation Associates EOC Satellite Service (Civil Defense)3,600 3,600 31 Police(1031)Insight Public Sector Symantec Mail/Spam Security 3,600 3,600 32 LP-CustServ(7100)Pitney Bowes Mailing Machine Support 33 Police(1031)Insight Public Sector Symantec Backup Exec 5,000 5,000 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 9019 - INFORMATION TECHNOLOGY 2020-2021 Account No. 590110 - Repairs & Maintenance IT Continued from previous page 34 Police(1031)NetMotion Wireless Mobility XE Server and 29 Device Licenses 2,000 2,000 35 IT(9019)Cybernetics SAN/Virtual Tapes Devices 10,000 10,000 36 Police(1031)Power Design UPS and Ferrups/Radio Towers (> Civil Defense) 2,000 2,000 37 IT(9019)Quantum Backup tape library support 1,500 1,500 38 IT(9019)Vmware Vmware View Support 2,000 2,000 39 IT(9019)Onepoint Human Factor Time Management System Support 2,600 2,600 40 Police(1031)Kronos TeleStaff System Support 7,500 7,500 41 Fire(1033)Kronos TeleStaff System Support 8,500 8,500 42 Police(1031)Hewlett-Packard PDNAS Network Support 1,200 1,200 43 IT(9019)Zoho Corp Asset Manager Software Support 1,000 1,000 44 Police(1031)MDE, Inc.ADORE Training Software Maintenance/Upgrades 2,500 2,500 45 IT(9019)ScriptLogic Privileged Authority Support 750 750 46 Police(1031)Managed Video Support Panasonic Arbitrators (Motorcycle Videocameras) 600 600 47 Police(1031)Training Innovations, Inc.TMS (Training) Software Support 800 800 48 IT(9019)CDW Cable Management for Server Room 500 500 49 IT(9019)Exclaimer Mail Utilities Suite - Email Disclaimer 200 200 50 Police(1031)Versatile Information Prod, Inc Puma Software Maintenance 3,500 3,500 51 IT(9019)SLA Corp ESChat Maintenance - - 52 IT(9019)Zoho Corp Desktop Central 2,000 2,000 53 IT(9019)Canon Ecopy Software Maintenance 4,000 4,000 54 IT(9019)TBA Cyber Security Audit 20,000 20,000 55 Police(1031)2fa Dual Authentication Security 700 700 56 Police(1031)Oversized Machines Plotter Repair 1,500 1,500 57 HR(1026)NeoGOV GovJob.com/App Tracking/Onboarding/Emp Eval Module/Biddle 25,000 25,000 58 IT(9019)TrendMicro Appliance Security Appliance 16,000 16,000 59 IT(9019)Kronos Work Force Ready 14,000 14,000 60 IT(9019)Knowbe4 Cyber Security Awareness Training 5,000 5,000 61 IT(9019)Disaster Rev Services Disaster Recovery Services 5,000 5,000 62 Police(1031)TriTech (formerly VisionAIR)IQ Analytics 5,000 5,000 63 CS(1040)PlanetBids Bidding Software 7,000 64 Police(1031)BearCom Door System 10,000 65 Health(1060)Snappi Health Mobile App 5,000 66 City Clerk(1003)GovQA PRA Application 5,000 67 CS(1040)Parcel Data Parcel Data File 2,000 68 Police(1031)CrimeMap(Motorola)CrimeMap(Motorola)750 69 City Clerk(1003)Granicus Agenda Mangement 19,000 70 HR(1026)Neogov Text Feature 500 71 Police(1031)TBD Computer Upgrade for Police Units 20,000 770,566$ 839,816$ Account No. 565210 - Professional Services IT FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 IT(9019)Eden / Laserfiche / Utility Billing/Vmware/Microsoft Report Services System Customizations 80,000 80,000 2 IT(9019)SecureWorks Managed Security Services 20,000 20,000 3 City Clerk(1003)TBD Website Redesign - 70,000 4 IT(9019)GIS Integration with City Hall Systems(Lucity, Etap, Milsoft) 25,000 100,000$ 195,000$ Account No. 596500 - Travel FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 IT(9019)EDEN User Conference Travel Expenses 6,000$ 6,000$ 2 IT(9019)Mitel Training Travel Expenses - - 3 IT(9019)Tritech Conference Travel Expenses 1,500 1,500 4 IT(9019)Advanced Utility Conference Travel Expenses 1,500 1,500 CITY OF VERNON FUND 011 - GENERAL FUND DEPARTMENT 9019 - INFORMATION TECHNOLOGY 2020-2021 Account No. 596500 - Travel Continued from previous page 5 IT(9019)MISAC Annual Travel Expenses 3,000 3,000 6 IT(9019)VMWare Annual Conference Travel Expenses 1,500 1,500 13,500$ 13,500$ Account No. 596600 - Books & Publications FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 IT(9019)TBD IT related books and training materials 2,000$ 2,000$ 2,000$ 2,000$ Account No. 596700 - Training FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 IT(9019)TBD Technical Training 19,000$ 19,000$ 2 IT(9019)PluralSight Technical Training 2,500$ 2,500$ 21,500$ 21,500$ Account No. 860000 - IT Equipment & Software FY2019 FY2020 Sponsoring Department Name Description Budget Budget 1 IT(9019)287,000$ 1,040,000$ CITY OF VERNON Light and Power Account No. 860000 - IT Equipment & Software 2020-2021 Account No. 860000 - Capital Outlays Equipment Detailed Vendor FY2020 FY2021 Software Sponsoring Department Vendor Description Type Budget Budget Software IT(9019)Insight Microsoft Enterprise Agreement (3 years)Market - - Equipment IT(9019)Dell Servers Market - - Software Finance(1004)Tyler Technologies Eden Utility Billing System Sole Source - - Software HR(1026)TBD Scantron Software Market - - Software Health(1060)TBD Field Laptops Market 17,000 - Software CS(1040)Lucity Lucity GIS Integration Sole Source - - Software Fire(1033)Angel City Updating Fire Inspection Software Sole Source 10,000 - Equipment Fire(1033)TBD 4 iPads for Fire Market - - Software Fire(1033)TBD PSTrax Software Market - - Software Fire(1033)TBD Video Software for Fire Market - - Equipment Fire(1033)TBD Rugg MDCs Market - - Equipment City Clerk(1003)TBD Worm Appliance for Document Compliance Market 30,000 - Equipment Fire(1033)TBD 15 Tough Books and Docks Market 100,000 - Software Police(1031)TBD Informs NIBRS Software for Compliance Market 130,000 130,000 Software Health(1060)TBD New Health Permitting System Market - - Software CS-BuildRegulations(1041)Energov Hardware, software, customization and migration Market - 900,000 Software HR(1026)TBD New ScanTron System Market 10,000 287,000 1,040,000 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.9100 ENGINEERING A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 1,350,000$ -$ 1,350,000$ -$ (1,350,000)$ 1,350,000$ EXPENSES: SALARIES 1,114,091$ -$ 1,154,073$ 39,982$ (1,114,091)$ 1,154,073$ BENEFITS 439,050 - 490,849 51,799 (439,050) 490,849 SUPPLIES/SERVICES 344,000 - 372,000 28,000 (344,000) 372,000 TOTAL EXPENSES 1,897,141$ -$ 2,016,922$ 119,781$ (1,897,141)$ 2,016,922$ CAPITAL 9,675,000 - 9,395,000 (280,000) (9,675,000) 9,395,000 Bond Proceeds 9,395,000 Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Administrative Assistant, Senior 1.00 66,657$ 69,330$ 2,673$ Associate Electrical Engineer 1.50 288,338 187,160 (101,178) Computer Aided Drafting Technician - 56,152 - (56,152) Electric Engineering Technician 0.80 - 64,207 64,207 Electrical Engineer 3.00 321,237 464,834 143,597 Utilities Engineering Manager 0.70 123,803 128,767 4,964 Utilities Project Coordinator 1.00 145,704 151,539 5,835 Overtime 8,000 8,000 - Payout (vacation and sick excess hours)43,500 19,536 (23,964) Stand-by 60,700 60,700 - DEPARTMENT TOTALS 8.00 1,114,091$ 1,154,073$ 39,982$ 1 of 8 CITY OF VERNON Fund 055 Department 9100 - L&P Fund Electrical Engineering Budget Detail 2020-2021 DEPARTMENT: 055.9100 ENGINEERING A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments REVENUES: 464000 Joint Pole Revenue 350,000 - 350,000 - (350,000) 350,000 450121 Construction Revenue 1,000,000 - 1,000,000 - (1,000,000) 1,000,000 Rplanet Earth - Added Facilities Charges (To be received) 469300 Reserve Applied - - - - - - Rplanet Earth - Added Facilities Charges (Already received) TOTAL REVENUES 1,350,000 - 1,350,000 - (1,350,000) 1,350,000 SALARIES 501010 Salaries - Regular 975,550 - 1,038,438 62,888 (975,550) 1,038,438 Alocation to Dept 8100. 501012 Salaries - Premiums 130,541 - 107,635 (22,906) (130,541) 107,635 Union change in standby pay rotation through crew, USOP, vacation & sick excess payout. 501020 Salaries - O.T.8,000 - 8,000 - (8,000) 8,000 FY2016 Budget based on most recent 26 pay. TOTAL SALARIES 1,114,091 - 1,154,073 39,982 (1,114,091) 1,154,073 BENEFITS 502020 Retirement 286,637 - 321,157 34,520 (286,637) 321,157 502030 Insurance Premiums - Medical 136,259 - 152,958 16,699 (136,259) 152,958 502060 FICA Taxes 16,154 - 16,734 580 (16,154) 16,734 TOTAL BENEFITS 439,050 - 490,849 51,799 (439,050) 490,849 SUPPLIES/SERVICES 520000 Supplies 18,000 - 18,000 - (18,000) 18,000 520010 Supplies - IT - - - - - - 540000 Uniforms 5,000 - 12,000 7,000 (5,000) 12,000 560000 Utilities 500 - 500 - (500) 500 570000 Vehicle Expense 7,000 - 10,000 3,000 (7,000) 10,000 590000 Repairs & Maintenance - - - - - - 590110 Repair & Maintenance - IT 237,500 - 255,500 18,000 (237,500) 255,500 Software and liscencing for addiitonal equipment purchased 596200 Professional Services - Other 15,000 - 15,000 - (15,000) 15,000 596500 Travel 12,000 - 12,000 - (12,000) 12,000 596550 Memberships 2,000 - 2,000 - (2,000) 2,000 2 of 8 CITY OF VERNON Fund 055 Department 9100 - L&P Fund Electrical Engineering Budget Detail 2020-2021 DEPARTMENT: 055.9100 ENGINEERING A B C C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Comments 596600 Books & Publications 2,000 - 2,000 - (2,000) 2,000 596700 Training 45,000 - 45,000 - (45,000) 45,000 Various software and utility practices TOTAL SUPPLIES/SERVICE 344,000 - 372,000 28,000 (344,000) 372,000 TOTAL EXPENSES 1,897,141 - 2,016,922 119,781 (1,897,141) 2,016,922 CAPITAL REVENUES Grant Revenues Bond Proceeds 9,395,000 CAPITAL 860000 IT Equipment & Software - - - - - - 900000 Capital Outlays 9,675,000 - 9,395,000 (280,000) (9,675,000) 9,395,000 Scheduled capital projects TOTAL CAPITAL 9,675,000 - 9,395,000 (280,000) (9,675,000) 9,395,000 3 of 8 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9100 - ELECTRICAL ENGINEERING SUPPLIES & SERVICES 2020-2021 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Budget Budget 1 Staples Business Solutions General offices supplies 2,000 2,000 2 Duron Business Forms Perforated laser sheets forms 1,000 1,000 3 Graybar General Supplies 2,000 2,000 4 Home Depot General Supplies 3,000 3,000 5 ARC General Supplies 3,000 3,000 6 Royal Wholesale General Supplies 2,000 2,000 7 Walters Technology General Supplies 3,000 3,000 8 Current Wholesale General Supplies 2,000 2,000 18,000$ 18,000$ Account No. 540000 - Uniforms Detailed FY2020 FY2021 Name Description Budget Budget 1 Shoeteria Steel toe shoes and boots for engineers 1,050 2,000 2 PPE FR Gear for Field Inspection 5,000 10,000 6,050$ 12,000$ Account No. 560000 - Utilities Detailed FY2020 FY2021 Name Description Budget Budget 1 Engineering Division use of City utilities 500 500 500$ 500$ Account No. 570000 - Vehicle Expense Detailed FY2020 FY2021 Name Description Budget Budget 1 City Vehicles Engineering Pool and Utilities Engineering Manager Vehicle 7,000 10,000 Maintenance and Fuel 7,000$ 10,000$ 4 of 8 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9100 - ELECTRICAL ENGINEERING SUPPLIES & SERVICES 2020-2021 Account No. 590110 - Repair & Maintenance IT Detailed FY2020 FY2021 Name Description Budget Budget 1 Survalent Technology SCADA annual maintenance service 50,000 50,000 2 Digital Map Products CITY GIS map data services 75,000 75,000 3 Operation Technology ETAP upgrade & maintenance services 15,000 15,000 4 Xerox Xerox Corporation maintenance services 10,000 10,000 5 Milsoft Milsoft firmware maintenance 1,000 5,000 6 ETAP ETAP Support 25,000 25,000 7 CAISO Rig Maint/Support Rig 20,000 8 AutoCAD AutoCAD Annual Support 5,500 5,500 9 GIS - Updates, note pads Updates to GIS and purchase of field note pads 50,000 50,000 231,500$ 255,500$ Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Budget Budget 1 SCJP Southern California Joint Pole services 15,000 15,000 15,000$ 15,000$ Account No. 596500 - Travel Event FY2020 FY2021 Type Name Budget Budget 1 City Employee Various travel expenses related to utility meetings 12,000 12,000 EUSERC, G.O.95, IEEE, Joint Pole Committee 12,000$ 12,000$ Account No. 596550 - Memberships Detailed FY2020 FY2021 Name Description Budget Budget 1 IEEE, EUSERC, GO 95, P.E., etc.Membership dues 2,000 2,000 2,000$ 2,000$ 5 of 8 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9100 - ELECTRICAL ENGINEERING SUPPLIES & SERVICES 2020-2021 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Budget Budget 1 ANSI, IEEE and Technical Specs.Engineering and technical articles and standards 2,000 2,000 2,000$ 2,000$ Account No. 596700 - Training Event FY2020 FY2021 Type Name Budget Budget 1 SCPPA, Fred Pryor, SCADA, etc. City Employee training: Engineering, SCADA,45,000 45,000 Safety, system protection, and employee development 45,000$ 45,000$ 6 of 8 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9100 - ELECTRICAL ENGINEERING REVENUES 2020-2021 Account No. 464000 - Joint Pole Revenue Detailed FY2020 FY2021 Name Description Budget Budget 1 Joint Pole Association Fees collected for attachments made to Vernon owned poles by 350,000 350,000 ATT, LADWP, SCE and other communication companies 2 Lease Agreements Pole Attachment Lease Agreements - - 350,000$ 350,000$ 7 of 8 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9100 - ELECTRICAL ENGINEERING CAPITAL 2020-2021 Account No. 900000 - Capital Outlays FY2020 FY2021 Name Budget Budget 1 Engineering Support Contract Svcs (Leonis Transformer bank Replacement)150,000 150,000 2 Leonis Substation Transformer Upgrades Bank No. 3 Conversion - - Bank No. 4 Replacement - 750,000 Bank No. 5 Replacement 1,300,000 750,000 Bank # 2 Replacement 1,000,000 - Bank No. 1 Replacement - 1,500,000 3 Engineering Support Contract Services (Vernon Aux Bank #6 & 7)300,000 - 4 Vernon 66/7KV Bank #2 Replacement/Oil Containment 50,000 - 5 Vernon Substation Improvements, Aux 6&7 Replacement, UPS 1 & 2 50,000 1,100,000 6 Vernon Substation Relay replacement and Arc Flash Improvements 200,000 100,000 7 Relay replacement and Arc Flash Improvements at Ybarra Substation 100,000 20,000 8 Engineering Support Contract Services (New West substation)200,000 - 9 Construction of a new West Side Substation - - 10 Construction of a new BNSF Substation - - 11 7 to 16 KV Voltage Conversion 1,500,000 500,000 12 54th Street 7KV rebuilt/Soto Street UG Improvements 700,000 - 13 Hi Voltage Cable Replacement - Vernon Substation Getaways 500,000 750,000 14 New electric system extensions and new customer connections 400,000 600,000 15 Department portion of 16 KV Consumer Substation Upgrades/R.P.E.100,000 100,000 16 Street paving for Public Works due to V&G underground construction in the public right-of-way.150,000 150,000 17 Distribution Capacitor Banks and Controls/Smart Grid/Reclosers 300,000 200,000 18 Underground Distribution Switch Replacement 100,000 100,000 19 SCADA and Communications System Network Management 100,000 500,000 20 Dist. System Improvements related to Frontage Improvements 200,000 200,000 21 Street Lighting - HPS Conversion to L.E.D.200,000 200,000 22 Equipment purchases (transformers, switches)500,000 500,000 23 Water Department Projects well sites and pumping stations 250,000 250,000 24 Deteriated Wood Pole Replacement 800,000 800,000 25 Leonis Substation Relay replacement and improvements 100,000 100,000 26 Leonis Substation Augmentation of 66 KV Relays 25,000 25,000 27 Vernon Substation Sync Check System 200,000 25,000 28 Vernon Substation and Ybarra Substation Digital Fault Recorders 200,000 25,000 TOTAL 9,675,000 9,395,000 8 of 8 CITY OF VERNON Budget Summary 2020-2021 DEPARTMENT: 055.9200 RESOURCE PLANNING A B c C-A B-A C-B FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease) TOTAL REVENUES 33,719,362$ -$ 32,658,143$ (1,061,219)$ (33,719,362)$ 32,658,143$ EXPENSES: SALARIES 1,050,237$ -$ 685,441$ (364,796)$ (1,050,237)$ 685,441$ BENEFITS 408,596 - 277,248 (131,348) (408,596) 277,248 SUPPLIES/SERVICES 131,495,816 - 133,028,656 1,532,840 (131,495,816) 133,028,656 TOTAL EXPENSES 132,954,649$ -$ 133,991,345$ 1,036,696$ (132,954,649)$ 133,991,345$ CAPITAL - - - - - - Salaries Salaries Increase EMPLOYEE TITLE FTE Budget Budget (Decrease) Associate Resource Scheduler 1.00 240,914$ 132,232$ (108,682)$ Intergrated Resource Manager - 257,972 - (257,972) Principal Resource Scheduler / Trader 2.00 307,259 349,779 42,520 Resource Planner - 125,692 - (125,692) Settlement Analyst [0000]1.00 - 102,432 102,432 Overtime 8,500 8,500 - Payout (vacation and sick excess hours)39,900 22,498 (17,402) Stand-by 70,000 70,000 - DEPARTMENT TOTALS 4.00 1,050,237$ 685,441$ (364,796)$ 1 of 12 CITY OF VERNON Fund 055 Department 9200 - L&P Fund Resource Planning Department Budget Detail 2020-2021 DEPARTMENT: 055.9200 RESOURCE PLANNING A B C C-A B-A C-B Escalation FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Explanation REVENUES: 450011 Sale of Resource Adequacy capacity - Wholesale 3,137,694 - 4,841,583 1,703,889 (3,137,694) 4,841,583 The City has excess local resources adequacy capacity from its existing resources. Budget reflects increased tradng 450015 RA Capacity Sales - - - - - - 450022 Transportation Revenue- COV Retail 426,888 - 582,863 155,975 (426,888) 582,863 Transportation provided to Gas Fund. 450026 Natural Gas Sales - COV Retail 8,427,093 - 7,846,559 (580,534) (8,427,093) 7,846,559 Market gas sold to Gas Fund, reflects lower gas prices from last year.450027 Natural Gas Sales - Prepaid/COV Retail - - - - - - 450028 Natural Gas Sales - Prepaid/SMUD Wholesale 11,636,245 - 8,390,076 (3,246,169) (11,636,245) 8,390,076 Reflects lower market prices from last year and contract termination in 2021.450030 ARB Allocated Allowance 5,997,775 - 6,358,033 360,258 (5,997,775) 6,358,033 ARB allocates free GHG allowances to load serving entities such as the City of Vernon to minimize the rate impact of compliance eith the California Global Warming Solutions Act 450031 Renewables Transactions - - - - - - In order to align the accounting with the actual cash flow, this amount is netted with the cost of renewable energy purchases. 450340 Transmission Revenue 2,593,667 - 3,139,029 545,362 (2,593,667) 3,139,029 The City's Transmission Revenue Requirement is a pass- through of its transmission service contract costs with SCE and LADWP. The Budget reflects increased Transmission Revenue Requirement due to an increase in SCE's transmission service cost. 500162 Biomethane Option Agreement Settlement 1,500,000 - 1,500,000 - (1,500,000) 1,500,000 The City and its biomethane suppliers entered into an Biomethane Option Agreement pursuant to which the suppliers sell the biomethane into the transportation market where its more profitable at this time and the City purchases cheaper renewable energy from the market. On a quarterly basis, the parties settle the results of the transactions and share the benefits resulting from the transactions. The budget reflects lower revenues received from settlement of the Biomethane Option Agreements due to the tightening of the market between the fuel and RINs prices. TOTAL REVENUES 33,719,362 - 32,658,143 (1,061,219) (33,719,362) 32,658,143 SALARIES 501010 Salaries - Regular 865,391 529,616 (335,775) (865,391) 529,616 Initial Budget cost of living and merit increase has been proposed. Staff reallocation 501012 Salaries - Premiums 176,346 147,325 (29,021) (176,346) 147,325 Union change in standby pay rotation through crew, USOP, vacation & sick excess payout. 501020 Salaries - O.T.8,500 8,500 - (8,500) 8,500 FY2016 Budget based on most recent 26 pay. TOTAL SALARIES 1,050,237 - 685,441 (364,796) (1,050,237) 685,441 BENEFITS 502020 Retirement 266,793 174,083 (92,710) (266,793) 174,083 Retirement contribution for Robin Tolmasoff included 502030 Insurance Premiums - Medical 126,575 93,226 (33,349) (126,575) 93,226 502060 FICA Taxes 15,228 9,939 (5,289) (15,228) 9,939 TOTAL BENEFITS 408,596 - 277,248 (131,348) (408,596) 277,248 2 of 12 CITY OF VERNON Fund 055 Department 9200 - L&P Fund Resource Planning Department Budget Detail 2020-2021 DEPARTMENT: 055.9200 RESOURCE PLANNING A B C C-A B-A C-B Escalation FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Explanation SUPPLIES/SERVICES 500150 Energy 26,854,302 24,562,699 (2,291,603) (26,854,302) 24,562,699 decreased cost of energy reflects various factors such as: decreased CAISO charges related to energy transactions due to market prices decrease for electricity and natural gas, increased PPTA payment to MGS owner due to annual price escalation, additional energy purchases due to expected load increase by Matheson and a small load increase projection for all other customers. 500154 Renewable Energy 6,811,206 9,040,612 2,229,406 (6,811,206) 9,040,612 The main difference in this year budget is the netting of revenues received from the CAISO for renewable energy scheduled into the tCAISO with the cost of renewable energy cost. Pursuant to the California RPS regulation, the annual compliance requirement increases every year. The City procures long-term and short term renewable energy contracts to cmply with the requirement. The budger reflects the cost of three long-term renewable contracts that became effective starting January 2017 and the cost of additional short-term purchases to meet the cost of increased RPS compliance target. In addition, the City and its biomethane suppliers entered into an Biomethane Option Agreement pursuant to which the suppliers sell the biomethane into the transportation market where its more profitable at this time and the City purchases cheaper renewable energy from the market. The budget reflects the cost of renewable energy to replace the biomethane the City is not receiving at this time and the additional compliance requirement for the year. . 500160 Natural Gas Expense 28,668,116 26,237,607 (2,430,509) (28,668,116) 26,237,607 decreased cost of natural gas reflects lower natural gas prices the market is currently trading for the upcoming year compared to the prior year. 500162 Biomethane Fuel (2,500,000) - 2,500,000 2,500,000 - The City and its biomethane suppliers entered into an Biomethane Option Agreement pursuant to which the suppliers sell the biomethane into the transportation market where its more profitable at this time and the City purchases cheaper renewable energy from the market. The City plans to exercise the Biomethane Option Agreement for the upcoming year. The budget reflects no delivery of biomethane in the upcoming year. The renewable energy budget reflects additional purchases to replace the biomethane fuel that will not be delivered in the upcoming years. 3 of 12 CITY OF VERNON Fund 055 Department 9200 - L&P Fund Resource Planning Department Budget Detail 2020-2021 DEPARTMENT: 055.9200 RESOURCE PLANNING A B C C-A B-A C-B Escalation FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Explanation 500163 Greenhouse Gas Cost 3,990,418 4,269,393 278,975 (3,990,418) 4,269,393 In ourder to comply with the California Global Warming Solutions Act of 2006 (AB 32) requirements for electricity generated from fossil fuels and un-specified energy imported into California from out-of-State, the City purchases greenhouse gas credits for MGS and for imported power. The budget for the upcoming reflects staffs expectation of lower generation from MGS and a decrease in imported power needs. However, due to approximately 7% annual increase in the cost of GHG credit prices, the budget is slightly higher than the prior year. 500170 Transmission - Firm 17,014,674 16,630,193 (384,481) (17,014,674) 16,630,193 SCE transmission service rates have decreased while the CAISO transmission access charge have increased from the prior year. The Budget reflects the SCE charges and increased transmission access charge by the CAISO. 500180 Capacity 46,820,978 47,884,660 1,063,681 (46,820,978) 47,884,660 Decreased budget reflects lower capacity cost due to the termination of the Hoover Contract for Differennce (CFD) between the City and Bicent effective September 30, 2017. 500190 Ancillary Services 758,298 745,878 (12,420) (758,298) 745,878 California's push for higher RPS requirement have lead to a surplus of generation, mostly from solar and wing, during certain hours of the day. As a result, the cost of ancillary services has been increasing as more and more flexible resources are needed to standby to replace intermittent resources such as solar and wind. The budget reflects higher ancilliary service requirement due to increased load (primarily Matheson) and higher prices for ancillary service due to the surplus renewables energy geneartion. 500210 Grid Management Charges 746,389 806,826 60,437 (746,389) 806,826 500240 Ferc Filing Charges 74,763 141,821 67,058 (74,763) 141,821 500260 Dispatching Inter 17,100 7,108 (9,992) (17,100) 7,108 520000 Supplies 4,410 4,200 (210) (4,410) 4,200 550000 Advertisement & Promotion 1,000 1,000 - (1,000) 1,000 550022 Natural Gas Transportation Costs 1,605,468 1,949,148 343,681 (1,605,468) 1,949,148 Souther California Gas Company gas transportation rate is higher than the previous year. 560010 Utilities - IT - 10,000 10,000 - 10,000 590000 Repair & Maintenance 10,848 10,848 - (10,848) 10,848 590110 Repair & Maintenance IT - - - - - Budgeting for IT supplies and services is moved to IT department 593200 Professional Services - Legal 150,000 350,000 200,000 (150,000) 350,000 595200 Professional Services - Technical - - - 4 of 12 CITY OF VERNON Fund 055 Department 9200 - L&P Fund Resource Planning Department Budget Detail 2020-2021 DEPARTMENT: 055.9200 RESOURCE PLANNING A B C C-A B-A C-B Escalation FY2020 FY2020 FY2021 Increase Increase Increase Budget Forecast Budget (Decrease)(Decrease)(Decrease)Explanation 596200 Professional Services - Other 443,850 352,666 (91,184) (443,850) 352,666 Budget decreased due to a delay of additional software services for on-going IRP administration. It also reflects annual escalatio to the Settlecore services for energy settlement and reporting software services. 596500 Travel 9,996 9,996 - (9,996) 9,996 596550 Membership Dues 2,000 2,000 - (2,000) 2,000 596600 Books & Publications 2,004 2,004 - (2,004) 2,004 596700 Training 9,996 9,996 - (9,996) 9,996 596706 Electric Rebate Program - - - - - TOTAL SUPPLIES/SERVICES 131,495,816 - 133,028,656 1,532,840 (131,495,816) 133,028,656 TOTAL EXPENDITURES 132,954,649 133,991,345 1,036,696 (132,954,649) 133,991,345 CAPITAL 900000 Capital Outlays - - - - - - TOTAL CAPITAL - - - - - - 5 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9200 - RESOURCE PLANNING SUPPLIES & SERVICES 2020-2021 Account No. 500150 - Energy Detailed FY2020 FY2021 Name Description Budget Budget 1 MGS MGS Energy Payment (PPTA)$3,742,917 $3,356,115 2 Palo Verde Palo Verde variable cost component 879,445 918,810 3 Hoover Hoover Energy Cost- CES Credit 334,360 250,891 4 MGS Heat Rate Bonus MGS Heat Rate Bonus 300,000 360,000 5 WSPP FIRM ENERGY PURCHASES 6 WSPP Purchase Market Purchase / Balance of Load 19,077,412 17,071,904 7 WSPP Purchase Market Purchase / Variable - 8 CAISO ISO MISC Charges 2,520,168 2,604,979 $26,854,302 24,562,699 Account No. 500154 - Renewable Energy Credit Detailed FY2020 FY2021 Description Amount Budget 1 WSPP Purchase Renewable Energy credit - - 2 Renewable Contracts /WSPP Purchase Renewable Energy less CAISO Credits 6,811,206 9,040,612 6,811,206 9,040,612 Account No. 500160 - Natural Gas Expense Detailed FY2020 FY2021 Name Description Amount Budget 1 Malburg Generating Station, Gas Retail Gas purchases for MGS and H. Gonzales Turbine, Gas Retail $20,241,023 18,391,048 2 Retail Gas Gas purchases for Gas Retail 8,427,093 7,846,559 28,668,116 26,237,607 Account No. 500162 - Biomethane Fuel Detailed FY2020 FY2021 Description Amount Amount 1 Element Markets/ Clean Energy Biomethane Fuel (2,500,000) - (2,500,000) - Account No. 500163 - Greenhouse Gas Cost Detailed FY2020 FY2021 Description Amount Budget 1 MGS / Imported Energy Greenhouse Gas Cost 3,990,418 4,269,393 3,990,418 4,269,393 6 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9200 - RESOURCE PLANNING SUPPLIES & SERVICES 2020-2021 Account No. 500170 - Transmission Firm Detailed FY2020 FY2021 Name Description Amount Budget 1 CAISO Transmission Access Charge 13,885,932 13,885,932 2 SCE Mead-Laguna Bell 1,798,742 1,516,320 3 SCE Victorville-Lugo-Vernon 759,132 641,520 4 SCE Laguna-Bell Interconnection 296,028 296,028 5 LADWP Adelanto to Midpoint VV-Lugo 262440 265,064 SCE Added Facilities Charge (MGS RTU, Tri-Gas) -Interconection 10,200 6 Cal-PX Cal-Px wind-up cost 12,400 $15,128.64 17,014,674 16,630,193 Account No. 500180 - Capacity Detailed FY2020 FY2021 Name Description Amount Budget 1 MGS MGS Capacity Payment (PPTA)43,158,720 44,331,537 2 Hoover Hoover Capacity Cost-CES Credit 334,360 369,122 3 Hoover 4 Hoover Hoover -Uprating Credit Payment- CFD - 5 Palo Verde Palo Verde Capacity (minimum cost)3,227,898 3,084,000 6 SCPPA SCPPA - Project stabilization Fund 100,000 100,000 46,820,978 47,884,660 Account No. 500190 - Ancillary Services Detailed FY2020 FY2021 Description Amount Budget 1 CAISO Spinning Reserve, non-spinning reserve, regulation up, regulation down, replacement reserve 758,298 745,878 758,298 745,878 Account No. 500210 - Grid Management Charges Detailed FY2020 FY2021 Name Description Amount Budget 1 CAISO CAISO GRID MANAGEMENT CHARGE 746,389 806,826 746,389 806,826 Account No. 500240 - Ferc Filing Charges Detailed FY2020 FY2021 Name Description Amount Budget 1 CAISO ISO - FERC FEES 2 CAISO ISO - NERC/WECC FEES 74,763 141,821 74,763 141,821 7 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9200 - RESOURCE PLANNING SUPPLIES & SERVICES 2020-2021 Account No. 500260 - Dispatching Inter Detailed FY2020 FY2021 Name Description Amount Budget 1 DWP Scheduling & Dispatching Fee -DWP and SCE Interconnections 17,100 7,108 17,100 7,108 Account No. 520000 - Supplies Detailed FY2020 FY2021 Name Description Amount Budget 1 Staples Department Supplies and Services 4,410 4,200 General purchases from staples for pens, pecils,binders,paper clips, writing pads, markers, etc. 4,410 4,200 Account No. 550000 - Advertisement & Promotion Detailed FY2020 FY2021 Name Description Amount Budget 1 Vernon Sun Newspaper or Other Advertisement (Rates, TRBAA, etc..)1,000 1,000 1,000 1,000 Account No. 560010 - Utilities IT Detailed FY2020 FY2021 Name Description Amount Budget 1 AT&T One Net Telecommunication Charges - 5,000 2 AT&T Business Telecommunication Charges - 5,000 - 10,000 Account No. 550022 - Natural Gas Transportation Cost Detailed FY2020 FY2021 Name Description Amount Budget 1 SoCal Gas Company Gas Transportation, MGS, and Gas Transportation, H. Gonzales Units, Retail sales1,605,468 1,949,148 1,605,468 1,949,148 Account No. 593200- Legal Detailed FY2020 FY2021 Name Description Amount Budget 1 Specialized Legal Services Legal Services 150,000 350,000 150,000 350,000 8 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9200 - RESOURCE PLANNING SUPPLIES & SERVICES 2020-2021 Account No. 590000 - Repair & Maintenance Detailed FY2020 FY2021 Description Amount Budget 1 City of Vernon City allocated cost 10,848 10,848 10,848 10,848 Account No. 590110 - Repair & Maintenance IT Detailed FY2020 FY2021 Description Amount Budget 1 Stancil Stancil Recording Maintenance (Moved to 055.9200.596200)- - 2 Settlecore Settlecore Service Software (Moved to 055.9200.596200)- - - - Account No. 595200 - Professional Services Technical Detailed FY2020 FY2021 Name Description Amount Budget 1 To be bid Cost of Service and Rate Design 2 To be bid IRP Services - - Account No. 596200 - Professional Services Other Detailed FY2020 FY2021 Name Description Amount Budget 1 ICE ICE 15,300 15,453 2 Bloomberg Bloomberg (Resource & Finance terminal)24,972 25,726 3 NGI NGI 8,000 8,160 4 Open Access Open Access Technology 9,862 10,137 5 Settlecore Settlement service software 122,500 126,710 6 Stancil recording device service 4,800 4,896 7 to be bid IRP Valuation Software 100,000 8 SCPPA Charges Various SCPPA Service 158,416 161,584 443,850 352,666 Account No. 596500 - Travel Event FY2020 FY2021 Type Name Amount Budget 1 CEC/CAISO/SCPPA CEC Workshops, ISO, SCPPA, CMUA, Hoover 9,996 9,996 9,996 9,996 9 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9200 - RESOURCE PLANNING SUPPLIES & SERVICES 2020-2021 Account No. 596550 - Membership Dues Detailed FY2020 FY2021 Name Description Amount Budget 1 Various Membership Dues 2,000 2,000 2,000 2,000 Account No. 596600 - Books & Publications Detailed FY2020 FY2021 Name Description Amount Budget 1 NGI Service, technical books Books and Publications 2,004 2,004 2,004 2,004 Account No. 596700 - Training Detailed FY2020 FY2021 Type Description Amount Budget 1 CAISO/SCPPA Training (Gas and Power Trading, ISO Market design)9,996 9,996 9,996 9,996 10 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9200 - RESOURCE PLANNING REVENUES 2020-2021 Account No. 450011 - Sale of Electricity Wholesale Detailed FY2020 FY2021 Name Description Budget Budget 1 Resource Adequacy CapacityWholesale sales of excess local resource adequacy capacity 1,020,000 3,000,000 Ancllary Services Wholesale sales 1,720,237 1,245,011 Congestion Revenues Congestion Revenue Right (CRR Settlements)397,457 596,572 3,137,694 4,841,583 Account No. 450031 - RPS Pass-Through Detailed FY2020 FY2021 Description Budget Budget CAISO Revenues for renewable energy scheduled into the CAISO grid - - - - Account No. 450340 - Transmission Revenue Detailed FY2020 FY2021 Description Budget Budget 1 CAISO Transmission Revenue Requirement 2,593,667 $3,139,029 2,593,667 3,139,029 Account No. 450030 - ARB Allocated Allowance Detailed FY2020 FY2021 Description Budget Budget 1 Air Resource Board ARB from the sale of freely allocated allowances 5,997,775 $6,358,033 5,997,775 6,358,033 Account No.500162 Biomethane Option Agreement Settlement Element Markets /Clean EnergyBiomethane option agreement settlement 1,500,000 1,500,000 11 of 12 CITY OF VERNON FUND 055 - LIGHT & POWER DEPARTMENT 9200 - RESOURCE PLANNING REVENUES 2020-2021 Account No. 450022 - Transportation Revenue - COV Retail Detailed FY2020 FY2021 Description Budget Budget COV Gas Retail Transportation Revenue - COV Retail 426,888 582,863 426,888 582,863 Account No. 450026 - Natural Gas Sales -COV Retail Detailed FY2020 FY2021 Description Budget Budget COV Gas Retail Natural Gas Sales - COV Retail 8,427,093 7,846,559 8,427,093 7,846,559 Account No. 450027 - Natural Gas Sales - Prepaid/COV Retail Detailed FY2020 FY2021 Description Budget Budget COV Gas Retail Natural Gas Sales - Prepaid/COV Retail - - Account No. 450028 - Prepaid/SMUD Wholesale Detailed FY2020 FY2021 Description Budget Budget SMUD Prepaid/SMUD Wholesale 11,636,245 8,390,076 11,636,245 8,390,076 12 of 12 19-20 20-21 Difference % change Revenue 62,462,694 60,611,009 (1,851,685) -2.96% Other (grants)- 250,000 250,000 Total Available Resources 62,462,694 60,861,009 (1,601,685) Expenditures 59,613,142 61,301,834 1,688,692 2.83% Revenues in excess (under)2,849,552 (440,825) (3,290,377) 19-20 20-21 Difference % change Property Taxes 4,743,626 5,289,751 546,125 11.51% Parcel Taxes 13,971,036 14,321,034 349,998 2.51% Sales and Use 7,854,000 8,250,000 396,000 5.04% Utility Users Tax 12,000,000 11,016,000 (984,000) -8.20% Business License Tax 6,000,000 4,768,500 (1,231,500) -20.53% Other Taxes 115,008 115,008 - 0.00% License and Permits 2,322,627 1,831,367 (491,260) -21.15% Other Government Revenue 4,349,250 3,706,820 (642,430) -14.77% Charges for Service 1,286,499 1,348,724 62,225 4.84% Fines & Forfeitures 200,038 199,788 (250) -0.12% Investment Income 85,000 86,700 1,700 2.00% Other Revenue 944,084 943,455 (629) -0.07% In-lieu Tax 4,925,975 4,995,000 69,025 1.40% Overhead allocation 3,665,551 3,738,862 73,311 2.00% Federal/State Assistance - 250,000 250,000 0.00% Reserve Applied (2,849,552) 440,825 3,290,377 -115.47% Total Revenue 59,613,142 61,301,834 1,688,692 2.83% 19-20 20-21 Difference % change Salaries & Benefits 35,485,257 35,175,051 (310,206) -0.87% Maintenance and Operations 18,214,885 19,794,423 1,579,538 8.67% Capital Projects & Equipment 5,913,000 6,332,360 419,360 7.09% Total Expenditures 59,613,142 61,301,834 1,688,692 2.83% 19-20 20-21 Difference % change Salaries 21,201,227 20,313,102 (888,125) -4.19% PERS 8,181,829 7,964,965 (216,864) -2.65% Fringe 6,102,201 6,896,984 794,783 13.02% Total Salaries & Benefits 35,485,257 35,175,051 (310,206) -0.87% SALARIES & BENEFITS CITY OF VERNON GENERAL FUND FY 2020-21 BUDGET SUMMARY REVENUE EXPENDITURES Exhibit B 19-20 20-21 Difference % change Revenue 10,073,244 17,933,062 7,859,818 78.03% Transfers In - - - Total Available Resources 10,073,244 17,933,062 7,859,818 Expenditures 18,047,462 16,318,452 (1,729,010) -9.58% Revenues in excess (under)(7,974,218) 1,614,610 9,588,828 19-20 20-21 Difference % change Charges for Service 8,573,244 10,556,377 1,983,133 23.13% Proceeds from Long-Term Debt 1,500,000 7,376,685 5,876,685 391.78% Reserves Applied - (1,614,610) (1,614,610) 0.00% Total Revenue 10,073,244 16,318,452 6,245,208 62.00% 19-20 20-21 Difference % change Salaries & Benefits 2,205,476 2,260,153 54,677 2.48% Maintenance and Operations 7,589,986 6,681,614 (908,372) -11.97% Capital Projects & Equipment 8,252,000 7,376,685 (875,315) -10.61% Total Expenditures 18,047,462 16,318,452 (1,729,010) -9.58% 19-20 20-21 Difference % change Salaries 1,511,156 1,525,769 14,613 0.97% PERS 429,985 455,416 25,431 5.91% Fringe 264,335 278,968 14,633 5.54% Total Salaries & Benefits 2,205,476 2,260,153 54,677 2.48% SALARIES & BENEFITS CITY OF VERNON WATER FUND FY 2020-21 BUDGET SUMMARY REVENUE EXPENDITURES 19-20 20-21 Difference % change Revenue 222,206,778 227,848,352 5,641,574 2.54% Transfers In - - - Total Available Resources 222,206,778 227,848,352 5,641,574 Expenditures 231,514,775 221,738,061 (9,776,714) -4.22% Revenues in excess (under)(9,307,997) 6,110,291 15,418,288 19-20 20-21 Difference % change Charges for Service 221,206,778 217,453,352 (3,753,426) -1.70% Proceeds from Long-Term Debt - 9,395,000 9,395,000 0.00% Investment Income 1,000,000 1,000,000 - 0.00% Reserves Applied - (6,110,291) (6,110,291) 0.00% Total Revenue 222,206,778 221,738,061 (468,717) -0.21% 19-20 20-21 Difference % change Salaries & Benefits 8,431,654 8,643,070 211,416 2.51% Maintenance and Operations 212,147,121 202,387,991 (9,759,130) -4.60% Capital Projects & Equipment 10,936,000 10,707,000 (229,000) -2.09% Total Expenditures 231,514,775 221,738,061 (9,776,714) -4.22% 19-20 20-21 Difference % change Salaries 6,054,781 6,118,174 63,393 1.05% PERS 1,513,418 1,606,601 93,183 6.16% Fringe 863,455 918,295 54,840 6.35% Total Salaries & Benefits 8,431,654 8,643,070 211,416 2.51% SALARIES & BENEFITS CITY OF VERNON ELECTRIC FUND FY 2020-21 BUDGET SUMMARY REVENUE EXPENDITURES 19-20 20-21 Difference % change Revenue 14,081,125 14,133,775 52,650 0.37% Transfers In - - - Total Available Resources 14,081,125 14,133,775 52,650 Expenditures 14,638,215 13,962,225 (675,990) -4.62% Revenues in excess (under)(557,090) 171,550 728,640 19-20 20-21 Difference % change Charges for Service 14,081,125 14,133,775 52,650 0.37% Reserves Applied - (171,550) (171,550) 0.00% Total Revenue 14,081,125 13,962,225 (118,900) -0.84% 19-20 20-21 Difference % change Salaries & Benefits 819,948 1,011,332 191,384 23.34% Maintenance and Operations 12,693,267 12,680,893 (12,375) -0.10% Capital Projects & Equipment 1,125,000 270,000 (855,000) -76.00% Total Expenditures 14,638,215 13,962,225 (675,991) -4.62% 19-20 20-21 Difference % change Salaries 577,531 700,445 122,914 21.28% PERS 150,697 193,455 42,758 28.37% Fringe 91,720 117,432 25,712 28.03% Total Salaries & Benefits 819,948 1,011,332 191,384 23.34% SALARIES & BENEFITS CITY OF VERNON GAS FUND FY 2020-21 BUDGET SUMMARY REVENUE EXPENDITURES 19-20 20-21 Difference % change Revenue 983,220 700,000 (283,220) -28.81% Transfers In - - - Total Available Resources 983,220 700,000 (283,220) Expenditures 673,084 731,837 58,753 8.73% Revenues in excess (under)310,136 (31,837) (341,973) 19-20 20-21 Difference % change Charges for Service 983,220 700,000 (283,220) -28.81% Reserves Applied - 31,837 31,837 0.00% Total Revenue 983,220 731,837 (251,383) -25.57% 19-20 20-21 Difference % change Salaries & Benefits 98,898 107,651 8,753 8.85% Maintenance and Operations 324,186 324,186 - 0.00% Capital Projects & Equipment 250,000 300,000 50,000 20.00% Total Expenditures 673,084 731,837 58,753 8.73% 19-20 20-21 Difference % change Salaries 68,097 72,238 4,141 6.08% PERS 19,203 22,354 3,151 16.41% Fringe 11,598 13,059 1,461 12.60% Total Salaries & Benefits 98,898 107,651 8,753 8.85% SALARIES & BENEFITS CITY OF VERNON FIBER OPTIC FUND FY 2020-21 BUDGET SUMMARY REVENUE EXPENDITURES CITY OF VERNON Fiscal 2020-2021 Final Budget Summary as of May 14, 2020 Cash Basis Governmental Funds Business-Type Funds Successor Governmental Business-type General Agency Funds Electric Gas Water Fiber Optics Funds City-Wide Fund Funds Total Fund Fund Fund Fund Total Total Note Operating revenues Taxes 43,760,295 5,911,113 49,671,408 - - - - - 49,671,408 Special assessments 1,205,000 - 1,205,000 - - - - - 1,205,000 Licenses and permits 1,831,367 - 1,831,367 - - - - - 1,831,367 Fines, forfeitures and penalties 199,788 - 199,788 - - - - - 199,788 Investment income (loss)86,700 - 86,700 1,000,000 - - - 1,000,000 1,086,700 Intergovernmental revenues 2,501,820 - 2,501,820 - - - - - 2,501,820 Charges for services 1,348,724 - 1,348,724 217,453,351 14,133,775 10,556,377 700,000 242,843,503 244,192,227 Other revenues 943,454 - 943,454 - - - - - 943,454 Total operating revenues 51,877,148 5,911,113 57,788,261 218,453,351 14,133,775 10,556,377 700,000 243,843,503 301,631,764 Operating expenditures General government 14,546,841 250,000 14,796,841 - - - - - 14,796,841 Public safety - Police 11,968,703 - 11,968,703 - - - - - 11,968,703 Public safety - Fire 17,449,210 - 17,449,210 - - - - - 17,449,210 Half-Year City of Vernon Fire & Half-Year LA County Fire Public works 8,513,946 - 8,513,946 - - - - - 8,513,946 Health services 1,490,775 - 1,490,775 - - - - - 1,490,775 Community promotion 500,000 - 500,000 - - - - - 500,000 Community development 500,000 - 500,000 - - - - - 500,000 Principal retirement - 3,105,000 3,105,000 29,520,000 - - - 29,520,000 32,625,000 Interest payment - 2,556,113 2,556,113 15,208,498 - - - 15,208,498 17,764,611 Capital outlay 6,332,360 - 6,332,360 10,707,000 270,000 7,376,685 300,000 18,653,685 24,986,045 Cost of sales - - 158,166,930 13,692,225 8,343,537 431,837 180,634,529 180,634,529 Total operating expenditures 61,301,835 5,911,113 67,212,948 213,602,428 13,962,225 15,720,222 731,837 244,016,712 311,229,660 Net operating surplus (deficit)(9,424,687) - (9,424,687) 4,850,923 171,550 (5,163,845) (31,837) (173,209) (9,597,896) Non-operating revenues (expenditures) Proceeds from long-term debt - - - 9,395,000 - 7,376,685 - 16,771,685 16,771,685 In-lieu tax transfer in (out)4,995,000 - 4,995,000 (4,995,000) - - - (4,995,000) - Overhead allocation in (out)3,738,862 - 3,738,862 (3,140,632) - (598,230) - (3,738,862) - Total non-operating revenues (expenditures)8,733,862 - 8,733,862 1,259,368 - 6,778,455 - 8,037,823 16,771,685 Extraordinary items Estimated Fed/State assistance 250,000 - 250,000 - - - - - 250,000 Pending Federal assistance Reserves applied 440,825 - 440,825 (6,110,291) (171,550) (1,614,610) 31,837 (7,864,614) (7,423,789) Total extraordinary items 690,825 - 690,825 (6,110,291) (171,550) (1,614,610) 31,837 (7,864,614) (7,173,789) Net increase (decrease)- - - - - - - - - CITY OF VERNON EXPENDITURE BUDGET 2020-2021 FY2021 FY2021 FY2021 FY2021 FY2021 SUPPLIES/CAPITAL DEPARTMENT SALARIES BENEFITS SERVICES OUTLAY TOTAL CITY COUNCIL 152,217$ 67,671$ 39,984$ -$ 259,872$ CITY ADMINISTRATION 596,747 259,838 128,371 - 984,956 CITY ATTORNEY 309,480 170,989 653,500 - 1,133,969 CITY CLERK 348,548 155,152 92,500 - 596,200 FINANCE 1,310,506 602,019 1,194,835 - 3,107,360 HUMAN RESOURCES 645,646 3,513,573 403,890 - 4,563,109 COMMUNITY PROMOTION - - 500,000 - 500,000 COMMUNITY DEVELOPMENT - - 500,000 - 500,000 INFORMATION TECHNOLOGY 701,848 309,639 1,425,474 1,040,000 3,476,961 SUB-TOTAL ADMIN 4,064,992 5,078,881 4,938,554 1,040,000 15,122,427 HEALTH/ENVIRONMENTAL CTRL 769,208 380,367 341,200 - 1,490,775 SUB-TOTAL HEALTH 769,208 380,367 341,200 - 1,490,775 POLICE 7,079,452 4,446,725 442,526 272,200 12,240,903 FIRE 4,310,568 2,818,869 10,319,773 1,780,160 19,229,370 SUB-TOTAL SAFETY 11,390,020 7,265,594 10,762,299 2,052,360 31,470,273 ADMIN-ENGR-PLANNING 1,832,047 919,931 1,660,180 1,730,000 6,142,158 BUILDING DEPARTMENT 592,942 278,025 738,250 - 1,609,217 PUBLIC WORKS 443,059 277,541 5,840 - 726,440 INDUSTRIAL DEVELOPMENT - - 51,480 - 51,480 CITY GARAGE 338,590 178,867 274,500 60,000 851,957 CITY WAREHOUSE 323,113 197,223 10,950 95,000 626,286 CITY HOUSING 163,181 94,028 134,200 205,000 596,409 CITY BUILDINGS 395,950 191,492 876,970 1,150,000 2,614,412 SUB-TOTAL COMM SER 4,088,882 2,137,107 3,752,370 3,240,000 13,218,359 TOTAL GENERAL FUND 20,313,102$ 14,861,949$ 19,794,423$ 6,332,360$ 61,301,834$ TOTAL GENERAL FUND 20,313,102$ 14,861,949$ 19,794,423$ 6,332,360$ 61,301,834$ RDA OBLIGATION RETIREMENT FUND - - 5,911,113 - 5,911,113 UTILITIES WATER FUND WATER OPERATIONS 1,525,769 734,384 6,681,614 7,376,685 16,318,452 RECYCLED WATER - - - - - SUB-TOTAL WATER 1,525,769 734,384 6,681,614 7,376,685 16,318,452 LIGHT & POWER FIELD OPERATIONS 703,244 260,123 512,728 687,000 2,163,095 SYSTEM DISPATCH 1,907,683 713,185 825,214 65,000 3,511,082 STATION A - - 808,045 115,000 923,045 TRANS/DISTRIBUTION - - 8,127,432 - 8,127,432 BUILDING MAINTENANCE 62,884 44,192 298,000 235,000 640,076 CUSTOMER SERVICE 351,079 184,687 368,800 120,000 1,024,566 ADMINISTRATION 1,214,550 539,607 57,332,116 90,000 59,176,273 ELECTRICAL ENGINEERING 1,154,073 490,849 372,000 9,395,000 11,411,922 RESOURCE MANAGEMENT 685,441 277,248 133,028,656 - 133,991,345 ENERGY MANAGEMENT 39,220 15,005 715,000 - 769,225 SUB-TOTAL L & P 6,118,174 2,524,896 202,387,991 10,707,000 221,738,061 GAS 700,445 310,887 12,680,893 270,000 13,962,225 FIBER-OPTICS 72,238 35,413 324,186 300,000 731,837 TOTAL UTILITIES 8,416,626 3,605,580 222,074,683 18,653,685 252,750,574 GRAND TOTAL 28,729,728$ 18,467,529$ 247,780,219$ 24,986,045$ 319,963,521$ EXHIBIT "A"Page 7 of 10 CITY OF VERNON ESTIMATED REVENUES 2020-2021 Object FY2021 GOVERNMENTAL FUND TYPES GENERAL FUND400110 SECURED PROPERTY TAX-CURRENT 4,440,918$ 400210 PRIOR YEAR SECURED (8,831)$ 400310 REAL PROPERTY TRANSFER TAX 242,299$ 400311 BNSF 624,792$ 400500 PROPERTY TAX-INTEREST & PENALTIES 7,728$ 400610 PROP "A" FUNDS 4,340$ 400630 PROP "C" FUNDS 3,600$ 400700 HOMEOWNERS' PROPERTY TAX EXEMPTION 17,221$ 400820 PUBLIC SAFETY AUGMENTATION FUND 1,877$ 400900 PARCEL TAXES - WAREHOUSE 12,125,874$ 400950 PARCEL TAXES - SAFETY 2,195,162$ 401000 UTILITY USERS TAX 11,016,000$ 401200 SALES AND USE TAX 8,250,000$ 401205 MEASURE W LOCAL RETURN (STORMWATER)940,000$ 401206 MEASURE R LOCAL RETURN 2,700$ 401207 MEASURE M LOCAL RETURN 3,060$ 401208 ROAD MAINTENANCE AND REHAB - SB1 3,459$ 401209 TDA ARTICLE 3 5,000$ 401600 ADMINISTRATIVE FEES - SB2557 (36,252)$ 401650 STATE FEE - SB1186 1,100$ 407500 GAS TAX 2103 1,783$ 407510 GAS TAX 2105 1,163$ 407600 GAS TAX 2106 5,487$ 407700 GAS TAX 2107 1,527$ 407800 GAS TAX 2107.5 1,000$ 410100 BUSINESS LICENSES 4,768,500$ 410210 BUILDING PERMITS 769,650$ 410211 FIRE PERMIT FEES 22,500$ 410212 ALARM PERMITS 11,690$ 410240 PUBLIC HEALTH PERMITS 325,000$ 410250 HEALTH PERMIT LATE FEES 3,000$ 410260 CUPA PERMIT FEES 600,000$ 410265 CUPA PERMIT LATE FEES 6,000$ 410270 FILMING PERMITS 2,500$ 410271 SPECIAL EVENT PERMIT FEES 600$ 410280 CONDITIONAL USE PERMITS 13,927$ 410290 ISSUANCE FEE 19,000$ 410300 FRANCHISES AND AGREEMENTS 115,008$ 410310 SOLID WASTE FRANCHISE FEES 1,200,000$ 410320 SOLID WASTE FRANCHISE LATE FEES 5,000$ 410400 CLOSURE REVIEW FEES 2,500$ 410410 PLAN CHECK REVIEW FEES 20,000$ 410416 CUPA PLAN CHECK REVIEW FEES 5,000$ 410420 CALARP REVIEW FEES 5,000$ 410430 ANNUAL BUSINESS FIRE INSPECTION 100,000$ 410460 ANNUAL BUSINESS FIRE RE-INSPECITON 1,500$ EXHIBIT "B"Page 8 of 10 CITY OF VERNON ESTIMATED REVENUES 2020-2021 Object FY2021 410470 FIVE YEAR SPRINKLER SYSTEM TESTING 4,250$ 410480 FALSE ALARM FEES 27,500$ 410490 FIRE EXTINGUISHER TRAINING 200$ 420100 VEHICLE CODE FINES 60,000$ 420110 OTHER VEHICLE FINES 20,000$ 420130 VEHICLE INSPECTION FEE 4,000$ 420510 PARKING CITATIONS 30,000$ 420515 FRANCHISE TOWING FEES 15,000$ 420520 COMMUNITY SERVICES INCOME 37,000$ 420525 IMPOUNDED VEHICLE RELEASE FEES 3,000$ 420530 DUI VEHICLE RELEASE FEES 3,000$ 420535 REPOSSESSED VEHICLE RELEASE FEE 300$ 430110 INVESTMENT INCOME 86,700$ 431000 RENTS 528,920$ 440100 GRANT REVENUE 1,267,931$ 441010 COPS - SLESF FUNDS 100,000$ 442001 MOTOR VEHICLE IN-LIEU TAX 8,670$ 450110 FIRE SERVICE 20,000$ 450120 ENGINEERING INSPECTION FEES 70,000$ 458000 GENERAL CITY ADMINISTRATIVE SERVICES 3,738,862$ 459030 GROUP MEDICAL REVENUE 228,257$ 461100 MISCELLANEOUS AND PENALTIES 53,988$ 461300 FREE SALES CERTIFICATE FEES 25,000$ 466000 P.O.S.T. REIMBURSEMENT 1,000$ 466200 PLAN CHECK FEES 446,330$ 466220 GREEN BUILDING STANDARDS FEE 10,262$ 466230 ANNUAL FEE 1,000$ 466600 COPIES AND PUBLICATIONS 18,425$ 466700 BACKFLOW CERTIFICATES 20,000$ 466900 MISCELLANEOUS 269,517$ 467000 STRIKE TEAM REIMBURSEMENT 50,000$ 467100 EMS REIMBURSEMENT 100,000$ 468400 VARIANCES 6,597$ 469300 RESERVE APPLIED 440,825$ 499700 CREDIT FOR GARAGE WORK ORDERS 375,000$ 600910 OTHER INCOME 387,920$ 630055 LIGHT AND POWER IN-LIEU TAX 4,995,000$ TOTAL GENERAL FUND 61,301,834 FIDUCIARY FUND 022 RDA/SUCCESSOR AGENCY TAX INCREMENT 5,911,113$ SUB-TOTAL FIDUCIARY FUND 5,911,113 TOTAL GOVERNMENTAL TYPE FUNDS 67,212,947 EXHIBIT "B"Page 9 of 10 CITY OF VERNON ESTIMATED REVENUES 2020-2021 Object FY2021 PROPRIETARY FUND TYPES WATER DEPARTMENT 020 WATER - REVENUES 10,556,377$ 020 WATER - PROCEEDS FROM LONG-TERM DEBT 7,376,685$ 020 WATER - RESERVES APPLIED (1,614,610)$ LIGHT AND POWER 055 LIGHT AND POWER - REVENUES 218,453,351$ 055 LIGHT AND POWER - PROCEEDS FROM LONG-TERM DEBT 9,395,000$ 055 LIGHT AND POWER - RESERVES APPLIED (6,110,291)$ FIBER-OPTICS 057 FIBER-OPTICS - REVENUES 700,000$ 057 FIBER-OPTICS - RESERVES APPLIED 31,837$ GAS UTILITY 056 GAS - REVENUES 14,133,775$ 056 GAS - RESERVES APPLIED (171,550)$ SUB-TOTAL PROPRIETARY FUNDS 252,750,574 GRAND TOTAL ALL FUNDS 319,963,521$ EXHIBIT "B"Page 10 of 10 RESOLUTION NO. 2020-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2020-2021, PURSUANT TO GOVERNMENT CODE SECTION 7910 SECTION 1. Recitals. A. Government Code Section 7910 (GANN initiative) requires the governing body of each local jurisdiction to establish, by resolution, an appropriation limit for each fiscal year. B. On November 6, 1979, California voters approved the Gann Limit, requiring each government jurisdiction to establish its annual appropriate limit for the coming year. C. On June 5, 1990, the voters of the State of California passed Proposition 111, which allows the City to use either growth in California per capita income or growth in non-residential assessed valuation due to new construction within the City as the annual inflation factor; and either the growth in City or County population for the population factor. D. The City calculated its appropriation limit based on the non-residential assessed valuation due to new construction as its annual inflation factor and the County’s population growth as its annual population growth factors for Fiscal Year 2017-2018, 2018-2019, 2019-2020, and 2020-2021. E. The documentation used in the determination of the appropriation limit has been made available for inspection by the public fifteen (15) days prior to the hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The City Council hereby establishes $1,562,357,724 as the amount of the appropriation limit for fiscal year 2020-2021, in accordance with the provisions of Government Code Section 7910. The computation for fiscal year 2020-2021 is as follows: 2020-2021 APPROPRIATION LIMIT CALCULATION 2019-2020 Appropriation Limit $1,217,370,695 Increase in Nonresidential Construction 28.48% Los Angeles County population change -0.11% 1.2848 x 0.9989= $1,562,357,724 Resolution No. 2020-14 Page 2 of 2 _______________________ SECTION 4. The City Council approved the Fiscal Year 2020-2021 Budget by adoption of a resolution, which did not exceed the appropriation limit for Fiscal Year 2020- 2021. SECTION 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 2nd day of June, 2020. _____________________________ LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: _________________________________ ARNOLD ALVAREZ-GLASMAN, Interim City Attorney OFFICE OF THE DIRECTGIR GAVIN NEWSI]M . EiOVEFINER STATE GAPITOL T FIOOM T 145 I SACRAMENTO trA I 95E'I4'499E1 I WWW.OEF.B'EOV Moy 2O2O Deor Fiscol Officer: Subjecl: Price Foclor ond Populolion lnformolion Appropriolions [imil Colifornio Revenue ond Toxotion Code section 2227 requies lhe Deportment of Finonce to tronsmii on estimole of the percenloge chonge in populotion to locol governmenls. Eoch locol jurisdiction musl use their percentoge chonge in populotion foctor for Jonuory 1,2020, in conjunction wilh o chonge in lhe cosi of living, or price foctor, to colculole their oppropriotions limil for fiscolyeor 2O2O-21. Attochmenl A provides lhe chonge in Colifornio's per copito personol income ond on exomple for ulilizing lhe price foctor ond populoiion percenloge chonge foctor to colculole lhe 2020-21 oppropriolions limit. Allochmenl B provides the city ond unincorporoted couniy populoiion percentoge chonge. Attochment C provides lhe populotion percentoge chonge for counties ond lheir summed incorporoled oreos. The populoiion percenioge chonge dolo excludes federol ond stote instilulionolized populotions ond militory populotions. Populolion Percenl Chonge for Speciol Dislilcls Some specioldislricts must esloblish on onnuol oppropriotions limil. Colifornio Revenue ond Toxotion Code section 2228 provides odditionol informotion regording the oppropriolions limit. Article Xlll B, seclion 9(C) of the Colifornio Conslilulion exempts certoin speciol dislricls from lhe oppropriotions limit colculotion mondote. The code section ond the Colifornio Constitution con be occessed of the following website: Speciol districis required by low lo colculole their opproprioiions limii musl presenl ihe colculotion os port of their onnuol oudit. Any questions specioldisiricts hove on this requiremenl should be directed to their county. dislrict legol counsel, or the low ilself. No stote ogency reviews the locol oppropriotions limits. Populolion Cerlificolion The populotion cerlificoiion progrom opplies only to cities ond counlies. Colifornio Revenue ond Toxotion Code section I 1005.6 mondotes Finonce to outomoticolly certify ony populolion eslimote thol exceeds the current certified populotion with the Slole Conlroller's Office. Finonce will cerlify the higher eslimole lo lhe Siole Conlroller by June l, 2020. Pleose Note: The prior yeor's city populotion eslimoles moy be revised. The per copito personol income chonge is bosed on historicoldolo. Given the stoy-othome orders due to COVID-19, growlh in the coming yeors moy be subslontiolly lower thon recenl trends. lf you hove ony queslions regording lhis doto, pleose contoct the Demogrophic Reseorch Unil ol (e16) 323-4086. /s/ Keely Mortin Bosler KEELY MARTIN BOSLER Director Attochment Moy 2020 Atlochment A A. Price Foclor: Arlicle Xlll B specifies thoi locoljurisdictions selecl lheir cost of living foctor to compute their oppropriotion limit by o voie of their governing body. The cost of living foctor provided here is per copilo personolincome. lf the percentoge chonge in per copito personolincome is selected, the percentoge chonge to be used in selting the fiscol yeor 2O2O-21 oppropriotion limit is: Fiscol Yeor Percentoge chonge(FY) over pnor yeor 2020-21 3.73 B. Following is on exomple using somple populotion chonge ond the chonge in Colifornio per copilo personol income os growlh foctors in compuling o 2O2O-21 oppropriolion limit. 2020-21: Per Copilo Cost of Living Chonge = 3.73 percent Populotion Chonge =0.22 percent Per Copiio Cost of Living converled lo o rotio: 3.73 + 100 = 1.0373 100 Populolion converted to o rolio: 0.22 + 100 = 1 .0022 100 Colculotion of foctor tor FY 2020-21: 1.0373 x 1.0022 = I .0396 Fiscol Yeor 2020-21 Atlochmenl B Annuol Percenl Chonge in Populolion Minus Exclusions* Jonuory 1,2019 lo Jonuory 1,2O2O ond Totol Populolion, Jonuory 1,2O1? Percenl Chonoe 2019-2020 Totol --' Populolion Minus Exclusions --- Pooulotion l-l-l9 County City Los Angeles Agouro Hills Alhombro Arcodio Artesio Avolon Azuso Boldwin Pork Bell Bellflower Bell Gordens Beverly Hills Brodbury Burbonk Colobosos Corson Cenitos Cloremont Commerce Compton Covino Cudohy Culver City Diomond Bor Downey Duorte El Monte El Segundo Gordeno Glendole Glendoro Howoiion Gordens Howthorne Hermoso Beoch Hidden Hills Huntington Pork lndusiry lnglewood lrwindole -o.27 0.00 -0.09 -0.27 -0.25 0.24 -0.08 0.06 -0.16 -0.31 -0.45 -0.38 0.35 0.03 -0.05 0.00 -0.r8 -0.47 -0.18 0.33 -0.23 0.54 -o.23 -0.29 -0.04 0.r0 -0.21 0.07 0.22 0.44 -0.25 -0.19 -0.r 4 o.32 -0.21 0.00 -0.62 20,622 86,793 57,262 16,448 3,939 49,537 7 6,311 36,s 1 0 78,239 42,579 33,926 1,056 105,496 24,185 93, I 53 49,995 35,872 12,929 98,206 48,683 24,227 39,493 57,308 1 I 3,863 21 ,681 I r 6,563 16,812 60,892 204,883 5l ,840 t 4,685 87,071 19,641 1,862 59,642 427 112,345 1,443 l -l -20 20,566 86,792 57,212 16,404 3,929 49,658 7 6,252 36,53r 78,1 t0 l) ttg 33,77 5 1,052 r 05,86l 24,193 93, r 08 49,994 3s,807 12,868 98,032 48,846 24,172 39,705 57,177 r r3,529 2t,673 |6,675 16,777 60,937 20s,33r 52,067 14,549 86,903 19,61 4 r,868 59,5r 5 427 t|,971 1,434 1-t-2020 20,566 86,792 57,212 \ 6,490 3,929 49,658 7 6,252 35,53r 78,1 l 0 42,449 33,77 5 1,052 r 05,861 24,1?3 93, r 08 49,99 4 3s,807 12,868 98,O32 48,846 24,172 39,705 57,177 113,529 21 ,673 116,67 5 16,777 60,937 205,331 52,067 14,649 86.903 t9,614 r,868 59,515 427 1t I ,971 1,434 *Exclusions include residents on federol militory insiollotions ond group quorters residents in stote mentol institutions, stote ond federol coneciionol instiiutions ond veteron homes. Fiscol Yeor 2O2O-21 Counly Ciry Lo Conodo Flintridge Lo Hobro Heights Lokewood Lo Mirodo Loncoster Lo Puente Lo Verne Lowndole Lomito Long Beoch Los Angeles Lynwood Molibu Monhotton Beoch Moywood Monrovio Montebello Monterey Pork Norwolk Polmdole Polos Verdes Estoles Poromount Posodeno Pico Rivero Pomono Roncho Polos Verdes Redondo Beoch Rolling Hills Rolling Hills Eslotes Rosemeod Son Dimos Son Fernondo Son Gobriel Son Morino Sonto Clorito Sonto Fe Springs Sonto Monico Sieno Modre Signol Hill South El Monie Atlqchmenl B Annuol Percenl Chonge in Populolion Minus Exclusions' Jonuory 1,2019 lo Jonuory 1,2020 ond Tolol Populolion, Jonuory 1,2O1? Percenl Chonoe --- Populolion Minus Exclusions --- 2019-2020 l -l -1 9 l -l -20 20,497 5,470 80, I 58 49,007 157,174 40,532 33,289 32,879 20,614 472,730 4,O10,280 71 ,549 11 ,784 35,419 27,988 37,956 63,7 42 60,943 t05,087 157,117 13,230 55,559 144,686 63,390 154,57 5 41 ,821 67 ,154 1,880 8,035 54, I 98 34,042 24,798 40,194 1 3,1 06 221 ,703 18,303 92,480 10,843 11,744 20,792 20,461 5,46 r 79,919 48,877 I57,338 40,568 33,300 32,799 20,549 472,140 4,007,960 71,269 11,720 35,250 27,904 27 02( 63,544 60,734 104,862 156,737 I3.t90 55,45 r 144,842 63,37 4 154,817 4l ,71 4 66,994 1,874 8,056 54,353 33,945 25,207 40, I 04 t3,087 221 ,932 I 8,250 92,357 10,81 6 1 1 ,712 21 ,204 Tolol Populolion 1-t-2020 20,461 5,461 79,919 48,877 161 ,699 40,568 33,300 32,799 20,549 472,217 4,O10,684 71,259 11,720 35,250 27.904 37,935 63,544 50,734 105,717 156,737 1 3,1 90 55,461 144,842 63,37 4 154,817 41 ,731 65,994 1,874 8,066 54,363 33,945 25,207 40,104 r3,087 221 ,932 18,295 92,357 r0,8t6 11,712 21 ,204 -0.18 -0.r6 -0.3r -0.27 0.r 0 0.09 U.UJ -0.24 -0.32 -0.12 -0.05 -0.39 -0.54 -0.48 -0.30 -0.05 -0.31 -0.34 -o.21 -0.24 -0.30 -0.r9 0.1 I -0.03 0.09 -0.26 -0.24 -0.32 0.39 0.30 -0.28 t.55 -0.22 -0.14 0.10 -0.29 -0.13 -0.25 -o.27 L98 'Exclusions include residents on federol militory instollotions ond group quorters residents in siote mentol institutions, stote ond federol conectionol institutions ond veteron homes. Fiscol Yeor 2O2O-21 County City Souih Gote South Posodeno Temple City Tononce Vernon Wolnut West Covino West Hollywood Westloke Villoge Whittier Unincorporoted County Tolol Percenl Chonoe 2019-2020 -0.21 -0.26 0.14 -0.26 -0.34 -0.r5 -0.30 -0.36 -0. t8 -0.3r -0.50 Atlochmenl B Annuql Percenl Chonge in Populolion Minus Exclusions* Jonuory 1,2019 io Jonuory 1,2020 ond lolql Populolion. Jonuory 1,2019 l-l-19 97,211 25,524 36,098 145.922 298 29,977 105,313 36,335 8,227 87,073 1,038,938 l -l -20 97,003 25,458 36, r 50 145,546 297 29,929 r 05,999 36,203 8,212 86,801 1,033.771 't0,163,868 Tolol Populolion 1-1-2020 97,O03 25,458 35, r 50 145,546 297 29,929 105.999 36,203 8,212 86,801 r,034,689 10,172,951-0.1I 10,175203 *Exclusions include residenls on federol militory instollotions ond group quorters residents in stote mentol institutions, stote ond federol correctionol institutions ond veteron homes. Fiscol Yeor 2O2O-21 Counly Los Angeles lncorporoted Counly Totol Atlochmenl C Annuql Percenl Chonge in Populolion Minus Exclusions* Jonuory 1,2019 lo Jonuory 1,2020 --- Populolion Minus Exclusions ---r-r-r9 l-l-20 9,136,265 10,175,203 9,130,097 I 0, I 53,868 Modero lncorporoted County Totol 0.34 0.17 77,618 152,164 77,881 152,417 Morin lncorporoted County Totol -0.60 -0.60 r 93,050 257,901 19 t,884 256,353 Moriposo lncorporoted County Totol 0.00 0.04 0 17,979 0 17,986 Mendocino lncorporoted Counly Totol -0 t6 -0.49 29,058 88,2r8 29,011 87,785 Merced lncorporoted County Totol 1.64 1.04. r84,863 279,4?9 187,894 282,405 Modoc lncorporoted Counly Totol -0.81 -0.54 2,849 9,555 2,826 9,504 Mono lncorporoted Couniy Toiol -0.35 -0.40 7,887 r 3,385 7,859 13,332 Monterey lncorporoted County Totol -0.36 -0.3r 3r 9,258 425,654 318,il5 424,349 *Exclusions include residents on federol militory instollotions ond group quorters residenls in stote mentol instiiutions, stote ond federol conectionol instiiutions ond veieron homes. oF.F IC]t' ()F' -[IIF] ASSESSOR C(lt'N-I')' ()f l-()S itN(it'l I-IiS 'i " "r1:i: r"'r ,, l ? llrl'1il.\ t,R\\(, l. " . .",' \ iluing [tc,tyle mi Itntplrt,r May 7, 2020 Mr. Scott Williams Finance Director City of Vernon 4305 Santa Fe Avenue Venron, CA 90058 Dear Mr. Williams: Your agency, the City of Vernon, in order to ef[ect an adjustment of its Gann Limit, has requested that the Assessor's Office supply the percentage change in total assessed valuation for the city over that of the preceding year, due to nonresidential new construction. For the City of Vemon, the 2019-2020 net change in nonresidential new constmction, applicable to the 2020-2021 budget, is 28.48o/o, If we can be of further service, please call Kevin Quon at (213) 893-6838. Sincerely, '?)< ;r ";:'-) Kevin Quon Appraiser Statistical Support Assussonr rlcr( .r ttr Enclosures roro @_ (q, roro od(oG € orot!tlo od o oo N(I,oooloo cl@rtoao.d@a oog)-oF6it O aFt-FoIFO) ea t(6c. od o_ (DG o00 rt (od ftdt* rot\N U)(r) rrto)@o sroaN o0 (Dec,l @o)O oo oa ooNdo)O o(a\ro@ @^ U)(DG o(il @do)tt^otroO co E o, E' o E =xiI o2 6o o o- EoL co (,a ocooootItroziozs ot,6 E(,c @z. COlooIloo\(t, o_og) ro(olo e.iU)tod a'ild0 Go o o- Eolr otr tro Eooooo lEoo .s ot)qt e(, E oz I oo x Eo o otr l! o E PoootItroz)oz IgIla!i -9a ooG EosoC"E troo oo o E =.xlJ. :o.C =] gttEi -9a ooEo oE oae tro(, oo- (Dto_ t, CDu? c.ic) o)No- NFca to'O oa oO FI\o ,j@ @^]\6 o, ofil (o I C E:o Eo CLotr(o o o Eax ir-ttt, co o) F I o o Eo CLot(o a o EJxiI oooJ oG oa Fo(Ddaoo)d@0 oro dt\c,rt 6 oO N(v) C)oioro0 c)(9 C')+(r)o6 a COo dNo.G GINNrtoloda o o 6N o f tro EJo otro (EN o.tr co E3o tro o, otroo!oz E o o, C'(q, (D I a!o tro E =CJ o q, I 6o o o. j .ggE EEFJ EE o o Vo(r) @ I.JJ U)a UJ Fl,r- ,9,oEtUE()tr ll tF O!F ,F frEr I[Uo/no =CLz-A ao-o IIo Fz =o() c8.9i:gfiocFOo Itoo Huo={o .E o \oo_o!fd(\I tr .9 C'f oco() o o oq, E !, o,oo o)oo o)z ooC allco .s .U =ooooJ ILO.cu.9EA:E E#f co o:, ocoo]oz o-(L "oPu.r .9tratrtrE6-X6 r-uoa c.! o,r.t Sf?\ ii F- cto:obB!26EEEOCO €e3a0r il EU eo CL E&.o(o i>i59 ALTERNATIVE ADJ USTMENT FACTORS Under Proposition 111, there are two options available for each of the major adjustment factors. The values of these factors for the purpose of calculating the Gann Limit are as follows: FY 2019 FY 2020 FY 2021 Price Factors: (A) Percent growth in State per Capita Personal lncome: 3.67% 3.85o/o 3.73o/o (Source: California Department of Finance) Price Factor A 1.037 1.039 1.037 (B) Percent change in Assessed Valuation in new non-residential construction 2.52 23.52 28.48 (Source: Los Angeles County Assessor's Office) Price Factor B 1.0252 1.2352 1.2848 Population Factors: (C) Percentage growth in County Population 0.51 -0.01 -0.11 (Source: California Department of Finance) Population Factor C 1.0051 0.9999 0.9989 (D) Percent growth in City Population 0.00 0.00 -0.34 (Source: California Department of Finance) Population Factor D 1.0000 1.0000 0.9966 Annual Adiustment Factors: Based upon the actual data, the four alternative adjustment factors are as follows: AxC AxD BxC BxD L.O4L987 1.038396 1.0361s9 1.036700 1.038500 1.033773 1.030429 1.235076 1.283387 1.025200 1.235200 1.280432 City of Vernon NOTICE OF CITY COUNCIL PUBLIC HEARING The City Council of the City of Vernon will conduct a public hearing, which you may attend, at Vernon City Hall, City Council Chamber, 4305 Santa Fe Avenue, Vernon, CA 90058, on Tuesday, June 2, 2020,at 9:00 a.m.(or as soon thereafter as the matter can be heard), to: Consider Adoption of Fiscal Year 2020/2021 Proposed City Wide Budgetand Governmental Appropriation Limit (Gann Limits) All relevant documents will be available for public review on the City’s website once the agenda for the meeting is posted or from the City Clerk at CityClerk@ci.vernon.ca.us or 323-583-8811, ext. 546. Please send your comments or questions to: Scott Williams, Finance Director City of Vernon 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 849 Email: swilliams@ci.vernon.ca.us PROPOSED CEQA FINDING:Staff will recommend that the Vernon City Council determine that the adoption of the Fiscal Year 2020/2021 Proposed City Wide Budget and the adoption of the FY 2020/2021 Gann Governmental Appropriation Limit will not have a significant effect on the environment and that each are exempt from the California Environmental Quality Act (CEQA). Adoption of the budget and/or the appropriation limit is aligned with the creation of a government funding mechanism or other government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is therefore not a “project” as defined under Section 15378(b)(4). Further, even if adoption of either were considered a “project,” it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment. If you challenge the adoption/approval of the Fiscal Year 2020/2021 Proposed City Wide Budget and/or the Gann Governmental Appropriation Limit or any provision thereof in court, you may be limited to raising only those issues you or someone else raised at the hearing described in this notice or in written correspondence delivered to the City of Vernon at, or prior to, the meeting. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323)583-8811 ext. 546. The hearing may be continued, adjourned, or cancelled and rescheduled to a stated time and place without further notice of a public hearing. Dated: May 14, 2020 Lisa Pope, City Clerk Publish:May 18, 2020 4305 Santa Fe Avenue Vernon, CA 90058 (323) 583-8811 City Council Agenda Item Report Agenda Item No. COV-196-2020 Submitted by: Sandra Dolson Submitting Department: City Clerk Meeting Date: June 2, 2020 SUBJECT Approval of Minutes Recommendation: Approve the May 19, 2020 Regular City Council meeting minutes. Background: Staff has prepared the draft minutes and hereby submits the minutes for approval. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. City Council Minutes 5-19-2020 MINUTES VERNON CITY COUNCIL REGULAR MEETING TUESDAY, MAY 19, 2020 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Mayor Lopez called the meeting to order at 9:03 a.m. FLAG SALUTE City Administrator Fandino led the Flag Salute. ROLL CALL PRESENT:Leticia Lopez, Mayor (via remote access) Melissa Ybarra, Mayor Pro Tem William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member STAFF PRESENT: Carlos Fandino, City Administrator Arnold Alvarez-Glasman, Interim City Attorney Lisa Pope, City Clerk Scott Williams, Finance Director Jim Enriquez, Interim Fire Chief Abraham Alemu, Public Utilities General Manager Fredrick Agyin, Health and Environmental Control Director Michael Earl, Human Resources Director Anthony Miranda, Police Chief Dan Wall, Public Works Director APPROVAL OF THE AGENDA MOTION Mayor Pro Tem Ybarra moved and Council Member Davis seconded a motion to approve the agenda. The question was called and the motion carried unanimously. PUBLIC COMMENT None. Regular City Council Meeting Minutes Page 2 of 8 May 19, 2020 PUBLIC HEARING 1.Finance/Treasury General Fee Schedule for Fiscal Year 2020-2021 Recommendation: A. Find the approval of the proposed action is not subject to the California Environmental Quality Act (CEQA) pursuant to Guidelines section 15273 and Public Resources Code Section 21080(b)(8), because CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public entities for the purpose of meeting operating expenses and financial needs; and B. Adopt a resolution approving and adopting a General Fee Schedule for the Fiscal Year 2020-2021. Finance Director Williams presented the staff report. In response to Council questions, Health and Environmental Control Director Agyin explained the increase in trash hauler and expedited fees. Mayor Lopez opened the Public Hearing. There being no speakers, Mayor Lopez closed the Public Hearing. MOTION Mayor Pro Tem Ybarra moved and Council Member Davis seconded a motion to: A. Find the approval of the proposed action is not subject to the California Environmental Quality Act (CEQA) pursuant to Guidelines section 15273 and Public Resources Code Section 21080(b)(8), because CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public entities for the purpose of meeting operating expenses and financial needs; and B. Defer action on the General Fee Schedule for the Fiscal Year 2020-2021 and directed staff to review fees in January 2021. The question was called and the motion carried unanimously. CONSENT CALENDAR MOTION Council Member Davis moved and Mayor Pro Tem Ybarra seconded a motion to approve the Consent Calendar. The question was called and the motion carried unanimously. The Consent Calendar consisted of the following items: 2.Approval of the Minutes Recommendation: Approve the May 5, 2020 Regular City Council meeting minutes. 3.Operating Account Warrant Register Recommendation: Regular City Council Meeting Minutes Page 3 of 8 May 19, 2020 Approve Operating Account Warrant Register No. 45, for the period of April 19 through May 2, 2020, which totals $9,677,280.62 and consists of ratification of electronic payments totaling $9,266,721.47 and ratification of the issuance of early checks totaling $410,559.15. 4.City Payroll Warrant Register Recommendation: Approve City Payroll Warrant Register No. 767, for the period of April 1 through April 30, 2020, which totals $2,968,610.04 and consists of ratification of direct deposits, checks and taxes totaling $1,933,925.29 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $1,034,684.75 paid through operating bank account. 5.Fire Department Activity Report Recommendation: Receive and file the March 2020 Report. 6.Police Department Activity Report Recommendation: Receive and file the March 2020 Report. 7.Council Appointments to Outside Agencies Recommendation: A) Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review because it is an administrative activity that will not result in any direct or indirect changes in the environment and is therefore not a “project” as defined by CEQA Guidelines section 15378; B) Appoint delegates and alternates to outside agencies as follows: a. California Contract Cities Association - Council Member Davis, delegate; and Mayor Pro Tem Ybarra, alternate; b. Central Basin Water Association - Council Member Menke, delegate; and Council Member Davis and Vernon Public Utilities representative, alternate; c. City Selection Committee - Mayor Lopez, delegate; and the remainder of the Council as alternate; d. County Sanitation District #1 - Mayor Lopez, delegate; and Council Member Davis, alternate; e. County Sanitation District #2 - Mayor Lopez, delegate; and Council Member Davis, alternate; f. County Sanitation District #23 - Entire Council; g. Gateway Cities Council of Governments - Council Member Davis, delegate; and Mayor Pro Tem Ybarra, alternate; h. Independent Cities Association -Council Member Davis, delegate; and Council Member Menke, alternate; i. Independent Cities Finance Authority - Mayor Lopez, delegate; and Council Member Gonzales, alternate; j. Southern California Association of Governments - Council Member Menke, delegate; and Council Member Davis, alternate; k. Southeast Water Coalition - Mayor Pro Tem Ybarra, delegate, and Mayor Lopez, alternate; and l. Vernon Solid Waste Hearing Panel - Mayor Lopez, Mayor Pro Tem Ybarra and Council Member Menke; and Regular City Council Meeting Minutes Page 4 of 8 May 19, 2020 C) Adopt a resolution repealing Resolution No. 2019-13 related to City Council outside agency appointments. 8.Purchase Contract with Priority Building Services, LLC for COVID-19 Related Janitorial Services Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and B. Authorize the issuance of a purchase contract to Priority Building Services, LLC, for COVID-19 related janitorial services, in the form of porters, at a total not-to-exceed cost of 103,920 for one year ($8,660/month), effective May 18, 2020. NEW BUSINESS Mayor Lopez reordered the agenda to hear Item 10 prior to Item 9. 10.Services Agreement with the Consolidated Fire Protection District of Los Angeles County for Fire Protection, Paramedic and Incidental Services Recommendation: A. Find that the adoption of the proposed resolution is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; B. Adopt a joint resolution of the Board of Supervisors of the County of Los Angeles, as the governing body of the Consolidated Fire Protection District of Los Angeles County ("LA County Fire") approving and accepting that there will be no exchange of property tax revenues resulting from the City of Vernon's annexation to LA County Fire; and C. Adopt a resolution approving and authorizing the execution of a final services agreement with LA County Fire for the provision of fire protection, paramedic, and incidental services in the City of Vernon with a target conversion date of November 1, 2020. City Administrator Fandino presented the staff report. In response to Council questions, Los Angeles County Fire Chief Osby and Chief of Staff Aguirre discussed transportation of patients. Chief Enriquez explained ambulance service fees and response times. Human Resources Director Earl explained the transfer of sick leave for Vernon Firefighters. City Administrator Fandino discussed maintenance of facilities following transfer to LA County. MOTION Council Member Menke moved and Council Member Gonzales seconded a motion to: A. Find that the adoption of the proposed resolution is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; B. Adopt a joint resolution of the Board of Supervisors of the County of Los Angeles, as the governing body of the Regular City Council Meeting Minutes Page 5 of 8 May 19, 2020 Consolidated Fire Protection District of Los Angeles County ("LA County Fire") approving and accepting that there will be no exchange of property tax revenues resulting from the City of Vernon's annexation to LA County Fire; and C. Adopt a resolution approving and authorizing the execution of a final services agreement with LA County Fire for the provision of fire protection, paramedic, and incidental services in the City of Vernon with a target conversion date of November 1, 2020. The question was called and the motion carried unanimously. 9.Mixed-Use Specific Plan and Program Environmental Impact Report (EIR) Preparation Request for Proposal Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. As indicated in the Staff Report, one goal of the proposed action is to solicit proposals for the development of a Program Environmental Impact Report (PEIR) for potential project(s), and any required environmental impact analysis will be conducted at the appropriate project phase; and B. Approve and authorize advertisement of the Mixed-Use Specific Plan and Program EIR Preparation Request for Proposal (RFP). Public Works Director Wall and City Administrator Fandino presented the staff report. MOTION Council Member Menke moved and Council Member Gonzales seconded a motion to: A. Find that the proposed action is exempt under the California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. As indicated in the Staff Report, one goal of the proposed action is to solicit proposals for the development of a Program Environmental Impact Report (PEIR) for potential project(s), and any required environmental impact analysis will be conducted at the appropriate project phase; and B. Approve and authorize advertisement of the Mixed-Use Specific Plan and Program EIR Preparation Request for Proposal (RFP). The question was called and the motion carried unanimously. 11.Vernon Resident COVID-19 Stimulus Grant Program Recommendation: A. Find that the approval of the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve implementation of the Vernon Resident COVID-19 Stimulus Grant Program, in substantially the same form as submitted, with the objective of offering financial relief to Vernon residents experiencing hardship related to the COVID-19 crisis. Administrative Analyst Figueroa presented the staff report. Regular City Council Meeting Minutes Page 6 of 8 May 19, 2020 City Clerk Pope read the letter from Marisa Olguin, Vernon Chamber of Commerce. The Council discussed the proposed program including requirements, application process, amount and form of grants, and exclusion of City Council from the program. MOTION Mayor Pro Tem Ybarra moved and Council Member Gonzales seconded a motion to: A. Find that the approval of the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve implementation of the Vernon Resident COVID-19 Stimulus Grant Program, providing $1000 to each household (and sublessee), except the household of City Council Members, in either groceries (Food for Less gift card) or rent paid directly to landlord. The question was called and the motion carried unanimously. 12.Amendment No. 1 to Grant Agreement with AltaMed Health Services Corporation for COVID-19 Screening/Testing Recommendation: A. Find that approval of the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve and authorize the City Administrator to execute Amendment No. 1 to the Grant Agreement between the City of Vernon and AltaMed Health Services Corporation (AltaMed) in substantially the same form as submitted, granting an additional amount of $125,000 to support AltaMed's COVID-19 screening/testing services in the Southeast Los Angeles Area. City Administrator Fandino and Health and Environmental Control Director Agyin presented the staff report. Jennie Carreon, Assistant Vice President Civic Engagement, AltaMed, explained the program and services provided to residents and Federal and County funding to health centers. MOTION Mayor Pro Tem Ybarra moved and Council Member Davis seconded a motion to: A. Find that approval of the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve and authorize the City Administrator to execute Amendment No. 1 to the Grant Agreement between the City of Vernon and AltaMed Health Services Corporation (AltaMed) in substantially the same form as submitted, granting an additional amount of $125,000 to support AltaMed's COVID-19 screening/testing services in the Southeast Los Angeles Area.The question was called and the motion carried 4-1, Council Member Menke dissenting. Regular City Council Meeting Minutes Page 7 of 8 May 19, 2020 13.Services Agreement with S&S Labor Force Inc., dba JRM for Unarmed Security Guard Services Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines §15378; and B. Approve and authorize the City Administrator to execute a Services Agreement with S&S Labor Force Inc., dba JRM for unarmed security guard services, in substantially the same form as submitted, for a total amount not-to-exceed $1,809,000 over the three-year term of the agreement, effective May 20, 2020. Public Utilities General Manager Alemu presented the staff report. MOTION Mayor Pro Tem Ybarra moved and Council Member Gonzales seconded a motion to: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines §15378; and B. Approve and authorize the City Administrator to execute a Services Agreement with S&S Labor Force Inc., dba JRM for unarmed security guard services, in substantially the same form as submitted, for a total amount not-to-exceed $1,809,000 over the three-year term of the agreement, effective May 20, 2020. The question was called and the motion carried unanimously. ORAL REPORTS City Administrator Reports on Activities and other Announcements City Administrator Fandino provided an update on recent Police Department, Fire Department and Vernon Public Utilities activities; City Hall open to the public; and update on the YMCA services; and May 21, 2020 Meal Distribution event. Mayor Pro Tem Ybarra stated she was working with staff on how to distribute meals to residents. Council Member Menke expressed disappointment with her name being on the flyer for the event, without her prior approval. City Council Reports on Activities, Announcements, or Directives to Staff In response to Council Member Menke, Interim City Attorney Alvarez-Glasman provided an overview of the decision in the case of Petrovich Development Co. LLC v. City of Sacramento. Regular City Council Meeting Minutes Page 8 of 8 May 19, 2020 RECESS Mayor Lopez recessed the meeting to Closed Session at 11:41 a.m. CLOSED SESSION 14.CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Agency Designated Representative: Carlos Fandino, City Administrator Employee Organizations: Vernon Professional Firefighters Association, and Vernon Fire Management Association RECONVENE At 11:50 a.m., Mayor Lopez adjourned Closed Session and reconvened the regular meeting. CLOSED SESSION REPORT Interim City Attorney Alvarez-Glasmanreported that the Council met in Closed Session, discussed the item listed on the agenda and no reportable action was taken. ADJOURNMENT Mayor Lopez adjourned the meeting at 11:50 a.m. ______________________________ LETICIA LOPEZ, Mayor ATTEST: _____________________________________ LISA POPE, City Clerk (seal) City Council Agenda Item Report Agenda Item No. COV-198-2020 Submitted by: John Lau Submitting Department: Finance/Treasury Meeting Date: June 2, 2020 SUBJECT Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 46, for the period of May 3 through May 16, 2020, which totals $2,224,976.13 and consists of ratification of electronic payments totaling $1,863,522.53 and ratification of the issuance of early checks totaling $361,453.60. Background: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 46 covering claims and demands presented during the period of May 3 through May 16, 2020, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: The fiscal impact of approving Operating Account Warrant Register No. 46, totals $2,224,976.13. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on Operating Account Warrant Register No. 46. Attachments: 1. Operating Account Warrant Register No. 46 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020I hereby cerƟfy that claims and/or demands included in above listed warrantregister have been audited for accuracy and availability of funds for payments andthat said claims and/or demands are accurate and that the funds are available forpayments thereof.____________________________________________________________ScoƩ WilliamsDirector of Finance / City TreasurerDate: _______________________________________________________This is to cerƟfy that the claims or demands covered by the above listed warrantshave been audited by the City Council of the City of Vernon and that all of saidwarrants are approved for payments except Warrant Numbers:________________________________________________________________________________________________________________________Printed: 5/20/2020 8:46:32AM5/20/2020 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500150 $ 98,979.89 IniƟal Charges 04/20 202004283145412295CALIFORNIA ISO002412 ‐ 055.9200.500151 $ 0.04 IniƟal Charges 04/20 202004283145412295055.9200.500210 $ 14,397.58 IniƟal Charges 04/20 202004283145412295055.9200.500170 $ ‐3,036.90 IniƟal Charges 04/20 202004283145412295055.9200.500190 $ ‐2,226.87 IniƟal Charges 04/20 202004283145412295055.9200.500150 $ ‐11,290.20 RecalculaƟon Charges 04/20 202004283145412295055.9200.500190 $ ‐320.59 RecalculaƟon Charges 04/20 202004283145412295055.9200.500210 $ ‐181.73 RecalculaƟon Charges 04/20 202004283145412295055.9200.500151 $ 0.02 RecalculaƟon Charges 04/20 202004283145412295055.9200.500170 $ 162.14 RecalculaƟon Charges 04/20 202004283145412295$ 96,483.3805/04/2020 9711011.9019.595210 $ 5,219.51 Network Security Services IN753010CARAHSOFT TECHNOLOGY CORPORATI006518 ‐ $ 5,219.5105/05/2020 9712Printed: 5/20/2020 8:46:32AMPage 1 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE020.1084.900000 $ 8,316.00 2 YR AGSS BNDL NSA 2650~ 10382630255 011.0014314DELL MARKETING LP001206 ‐ 020.1084.900000 $ 10,716.00 SonicWall NSA 2650 TotalSecure~ 10382630255 011.0014314020.1084.900000 $ 1,018.02 Sales Tax 9.5% 10382630255$ 20,050.0205/05/2020 9713011.9019.596700 $ 1,737.00 Business Professional~ SI475643 011.0014338DLT SOLUTIONS, LLC000129 ‐ $ 1,737.0005/05/2020 9714011.1049.590000 $ 524.70 UST Compliance Services 15916FLEMING ENVIRONMENTAL, INC004438 ‐ 011.1049.590000 $ 650.00 UST Compliance Services 15956$ 1,174.7005/05/2020 9715011.1043.590000 $ 3,239.00 Traffic Signal Maintenance 5610218556SIEMENS MOBILITY, INC001079 ‐ 011.1043.590000 $ 1,749.02 Traffic Signal Maintenance 5620028882011.1043.590000 $ 4,106.30 Traffic Signal Maintenance 5620029806$ 9,094.3205/05/2020 9716011.1033.590000 $ 59.68 Water PurificaƟon Services 900356231SUEZ WTS SERVICES USA, INC006236 ‐ 011.1033.590000 $ 119.36 Water PurificaƟon Services 900356312$ 179.0405/05/2020 9717011.1026.502031 $ 14,469.23 Medical ReƟrees~ 114842842ANTHEM BLUE CROSS005182 ‐ $ 14,469.2305/07/2020 9718Printed: 5/20/2020 8:46:32AMPage 2 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.1021.797000 $ 13,750.00 Professional Services~ APR20JEMMOTT ROLLINS GROUP, INC005108 ‐ $ 13,750.0005/07/2020 9721011.1048.530015 $ 256.54 Reimb. Possessory Interest Tax~ 043020ANA QUINONES000400 ‐ $ 256.5405/07/2020 9722Printed: 5/20/2020 8:46:32AMPage 3 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500150 $ 89,416.85 IniƟal Charges 04/20 202005053145490528CALIFORNIA ISO002412 ‐ 055.9200.500170 $ 1,111,673.36 IniƟal Charges 04/20 202005053145490528055.9200.500180 $ 154.64 IniƟal Charges 04/20 202005053145490528055.9200.500210 $ 9,635.31 IniƟal Charges 04/20 202005053145490528055.9200.500240 $ 6,874.55 IniƟal Charges 04/20 202005053145490528055.9200.500151 $ ‐40.17 IniƟal Charges 04/20 202005053145490528055.9200.500190 $ ‐5,355.76 IniƟal Charges 04/20 202005053145490528055.9200.500150 $ 65,784.20 IniƟal Charges 05/20 202005053145490528055.9200.500170 $ 30,598.57 IniƟal Charges 05/20 202005053145490528055.9200.500190 $ 206.90 IniƟal Charges 05/20 202005053145490528055.9200.500210 $ 4,246.46 IniƟal Charges 05/20 202005053145490528055.9200.500150 $ ‐1,707.60 RecalculaƟon Charges 07/17 202005053145490528055.9200.500190 $ ‐674.79 RecalculaƟon Charges 07/17 202005053145490528055.9200.500150 $ ‐7,319.11 RecalculaƟon Charges 04/20 202005053145490528Printed: 5/20/2020 8:46:32AMPage 4 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500170 $ ‐2,042.61 RecalculaƟon Charges 04/20 202005053145490528CALIFORNIA ISO002412 ‐ 055.9200.500190 $ ‐525.20 RecalculaƟon Charges 04/20 202005053145490528055.9200.500210 $ ‐183.67 RecalculaƟon Charges 04/20 202005053145490528055.9200.500151 $ 206.50 RecalculaƟon Charges 04/20 202005053145490528$ 1,300,948.4305/11/2020 9726011.1004.595200 $ 5,950.00 Actuarial Services 8200000278116AON RISK INSURANCE SERVICES WE003934 ‐ $ 5,950.0005/12/2020 9727011.1024.593200 $ 130.00 Re: General Municipal MaƩers 873147BEST BEST & KRIEGER, LLP005506 ‐ 011.1024.593200 $ 495.02 Re: General Municipal MaƩers 873895011.1024.593200 $ 156.00 Re: TelecommunicaƟons 873896$ 781.0205/12/2020 9728011.1003.550000 $ 95.00 PublicaƟon Services B3361684DAILY JOURNAL CORPORATION000947 ‐ 011.1003.550000 $ 90.00 PublicaƟon Services B3361686011.1003.550000 $ 95.00 PublicaƟon Services B3361690$ 280.0005/12/2020 9729055.8000.900000 $ 22,902.00 Hardware & SoŌware Service 550472ITRON, INC000195 ‐ $ 22,902.0005/12/2020 9730Printed: 5/20/2020 8:46:32AMPage 5 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9000.596200 $ 13,000.00 ConsulƟng & Support Services VERNPVHAPRIL2020PORT CANAVERAL PWR CONSULTANTS002459 ‐ $ 13,000.0005/12/2020 9731011.1024.593200 $ 1,578.95 Re: Torres / Ong LiƟgaƟon 865080RUTAN & TUCKER, LLP005433 ‐ $ 1,578.9505/12/2020 9732055.9200.500154 $ 303,727.00 Astoria 2 Solar Project ATSP0520SO CAL PUBLIC POWER AUTHORITY002517 ‐ $ 303,727.0005/12/2020 9733011.1003.596200 $ 1,314.52 Storage Services 506707WILLIAMS DATA MANAGEMENT003584 ‐ $ 1,314.5205/12/2020 9734011.1026.596200 $ 29,880.00 COVID‐19 Employee TesƟng 2730VITAL MEDICAL SERVICES, LLC006523 ‐ $ 29,880.0005/11/2020 9735Printed: 5/20/2020 8:46:32AMPage 6 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9000.560010 $ 628.53 Period: 02/20 030720_MULTIPLEVERIZON WIRELESS001481 ‐ 055.8000.560010 $ 1,350.41 Period: 02/20 030720_MULTIPLE055.8200.560010 $ 2,520.05 Period: 02/20 030720_MULTIPLE056.5600.560010 $ 223.52 Period: 02/20 030720_MULTIPLE011.9019.560010 $ 217.62 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 147.27 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 299.45 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 609.79 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 1,383.26 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 1,691.21 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 354.95 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 438.34 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 706.26 Period: 02/20 030720_MULTIPLE(2)011.9019.560010 $ 217.46 Period: 03/20 040720_MULTIPLE011.9019.560010 $ 247.40 Period: 03/20 040720_MULTIPLE011.9019.560010 $ 113.75 Period: 03/20 040720_MULTIPLE011.9019.560010 $ 1,604.41 Period: 03/20 040720_MULTIPLEPrinted: 5/20/2020 8:46:32AMPage 7 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.9019.560010 $ 1,814.86 Period: 03/20040720_MULTIPLEVERIZON WIRELESS001481 ‐ 011.9019.560010 $ 1,950.33 Period: 03/20040720_MULTIPLE011.9019.560010 $ 476.25 Period: 03/20040720_MULTIPLE011.9019.560010 $ 643.22 Period: 03/20040720_MULTIPLE011.9019.560010 $ 731.06 Period: 03/20040720_MULTIPLE$ 18,369.4005/04/2020 9736055.8400.590000 $ 966.51 Small Tools, Plumbing, & Hardware 022820_MULTIPLE 055.0002748HOME DEPOT CREDIT SERVICES001552 ‐ 011.1033.520000 $75.36 Small Tools, Plumbing, & Hardware031920_MULTIPLE 011.0013950$ 1,041.8705/08/2020 9737011.1033.520000 $ 17.51 Period: 03/20933312120UPS001617 ‐ 011.1041.520000 $ 31.00 Period: 03/20933312120011.1041.520000 $ 31.00 Period: 04/20933312160011.1033.520000 $ 33.92 Period: 04/20933312160011.1041.520000 $ 31.00 Period: 04/20933312170011.1041.520000 $ 31.00 Period: 05/20933312180(2)$ 175.4305/11/2020 9741011.1026.502070 $ 850.00 Unemployment Insurance Benefit Charge L0731555552EMPLOYMENT DEVELOPMENT DEPT001635 ‐ $ 850.0005/14/2020 9742Printed: 5/20/2020 8:46:32AMPage 8 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.1043.560000 $ 43.07 Period: 04/20 042920SO CAL EDISON000059 ‐ 011.1042.560000 $ 267.10 Period: 04/20 050220$ 310.1705/15/2020 9743TOTAL ELECTRONIC$ 1,863,522.53Printed: 5/20/2020 8:46:32AMPage 9 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1033.596200 $ 122.43 Portable Restrooms 633483A THRONE CO, INC000005 ‐ $ 122.4305/05/2020 605452011.1033.590000 $ 222.75 Plymovent Maintenance 91601935AIR EXCHANGE, INC004723 ‐ $ 222.7505/05/2020 605453055.9200.560010 $ 291.78 Period: 04/19/20 ‐ 05/18/20 3117405326AT&T001948 ‐ $ 291.7805/05/2020 605454011.9019.560010 $ 46.63 Period: 03/09/20 ‐ 04/08/20 832176480X04162020AT&T MOBILITY002889 ‐ $ 46.6305/05/2020 605455Printed: 5/20/2020 8:46:32AMPage 10 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.240010 $ 1,000.00 1st Qtr FY 19/20 Surcharge TransmiƩal 043020SECRETARY FOR ENV. PROTECTION003037 ‐ 011.240020 $ 18,130.00 1st Qtr FY 19/20 Surcharge TransmiƩal 043020011.240021 $ 7,560.00 1st Qtr FY 19/20 Surcharge TransmiƩal 043020011.240022 $ 962.00 1st Qtr FY 19/20 Surcharge TransmiƩal 043020011.240010 $ 80.00 2nd Qtr FY 19/20 Surcharge TransmiƩal 043020(2)011.240020 $ 490.00 2nd Qtr FY 19/20 Surcharge TransmiƩal 043020(2)011.240021 $ 1,890.00 2nd Qtr FY 19/20 Surcharge TransmiƩal 043020(2)011.240022 $ 52.00 2nd Qtr FY 19/20 Surcharge TransmiƩal 043020(2)011.240010 $ 80.00 3rd Qtr FY 19/20 Surcharge TransmiƩal 043020(3)011.240020 $ 686.00 3rd Qtr FY 19/20 Surcharge TransmiƩal 043020(3)011.240021 $ 270.00 3rd Qtr FY 19/20 Surcharge TransmiƩal 043020(3)011.240022 $ 104.00 3rd Qtr FY 19/20 Surcharge TransmiƩal 043020(3)$ 31,304.0005/05/2020 605456056.5600.900000 $ 769.50 NPS 3/4 1805‐2~ CS99100437 056.0000600CALTROL, INC002110 ‐ 056.5600.900000 $ 1,060.20 Fisher Pilot 161 Series~ CS99100437 056.0000600056.5600.900000 $ 11.39 Freight CS99100437 056.0000600056.5600.900000 $ 174.90 Sales Tax 9.5% CS99100437$ 2,015.9905/05/2020 605457020.1084.500140 $ 12,791.74 Title 22 Monitoring 3200005CENTRAL BASIN WATER ASSOCATION001917 ‐ $ 12,791.7405/05/2020 605458Printed: 5/20/2020 8:46:32AMPage 11 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE020.1084.540000 $ 140.11 Uniforms 4045017352CINTAS CORPORATION005490 ‐ 055.8000.540000 $ 41.10 Uniforms 4045017352055.8100.540000 $ 139.79 Uniforms 4045017352056.5600.540000 $ 52.64 Uniforms 4045017352020.1084.540000 $ 139.10 Uniforms 4046294903055.8000.540000 $ 41.10 Uniforms 4046294903055.8100.540000 $ 52.63 Uniforms 4046294903056.5600.540000 $ 176.34 Uniforms 4046294903020.1084.540000 $ 139.09 Uniforms 4046906843055.8000.540000 $ 41.11 Uniforms 4046906843055.8100.540000 $ 52.63 Uniforms 4046906843056.5600.540000 $ 145.99 Uniforms 4046906843$ 1,161.6305/05/2020 605459011.1060.595200 $ 3,181.76 Animal Control Services~ 234299CITY OF DOWNEY001473 ‐ $ 3,181.7605/05/2020 605460020.1084.593200 $ 24.78 ProporƟonal Amount~ 4925CITY OF LAKEWOOD003511 ‐ $ 24.7805/05/2020 605461011.1049.590000 $ 774.25 Front Gate Maintenance 18616COMMERCIAL DOOR OF LOS ANGELES000331 ‐ $ 774.2505/05/2020 605462Printed: 5/20/2020 8:46:32AMPage 12 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1049.520000 $ 477.00 Conduit 1EMT 262675 011.0014312CURRENT WHOLESALE ELECTRIC SUP001336 ‐ 011.1049.520000 $ 49.80 Comp Coupling 663SRT 262675 011.0014312011.1049.520000 $ 23.90 Comp Connect 653SRT 262675 011.0014312011.1049.520000 $ 105.00 Channel Strap PS10001EG 262675 011.0014312011.1049.520000 $ 566.67 Black Wire ‐ 500 feet 6 THHN 5TR 262675 011.0014312011.1049.520000 $ 283.34 Blue Wire ‐ 500 feet 6 THHN 5TR 262675 011.0014312011.1049.520000 $ 283.34 White Wire ‐ 500 feet 6 THHN 5TR 262675 011.0014312011.1049.520000 $ 51.56 Conduit body LB100A 262675 011.0014312011.1049.520000 $ 10.98 Roof Jack RJ100 262675 011.0014312011.1049.520000 $ 39.88 Test Lead Set TL222 262675 011.0014312011.1049.520000 $ 58.69 Alligator Clip AC220 262675 011.0014312011.1049.520000 $ 362.19 Load Center 3BR1224B100 262675 011.0014312011.1049.520000 $ 651.75 Pipe Pier PP50H4 262675 011.0014312011.1049.520000 $ 750.00 100a 3p 480v Breaker EH3‐B100 262675 011.0014312011.1049.520000 $ 450.00 Hardware Kit HW CDP 262675 011.0014312011.1049.520000 $ 395.59 Sales Tax 9.5% 262675$ 4,559.6905/05/2020 605463Printed: 5/20/2020 8:46:32AMPage 13 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1048.596200 $ 60.00 Pest Control Services 13371422DEWEY PEST CONTROL002566 ‐ 011.1048.596200 $ 100.00 Pest Control Services 13371427011.1048.596200 $ 95.00 Pest Control Services 13371428011.1048.596200 $ 135.00 Pest Control Services 13371429011.1048.596200 $ 75.00 Pest Control Services 13371430011.1049.590000 $ 62.00 Pest Control Services 13371431011.1049.590000 $ 67.00 Pest Control Services 13371432011.1049.590000 $ 42.00 Pest Control Services 13371433$ 636.0005/05/2020 605464011.1033.596550 $ 225.00 Historical Data Access SubscripƟon INV202014230BACKDRAFT OPCO, LLC005782 ‐ $ 225.0005/05/2020 605465055.7200.596702 $ 10,398.60 Customer IncenƟve Program 042320FIVE FOUR GROUP, LLC006799 ‐ $ 10,398.6005/05/2020 605466011.120010 $ 218.40 (1631‐980) 24" x 24" x 1" MERV10 Pleat 114128IN011.0014283FLORENCE FILTER CORPORATION003489 ‐ 011.120010 $ 610.00 (1631‐998) 24" x 24" x 22" Merv13 8P 114128IN 011.0014283011.120010 $ 95.10 Freight 114128IN 011.0014283011.120010 $ 78.70 Sales Tax 9.5% 114128IN$ 1,002.2005/05/2020 605467011.9019.560010 $ 55.01 Period: 04/16/20 ‐ 05/15/20 041620FRONTIER005825 ‐ $ 55.0105/05/2020 605468Printed: 5/20/2020 8:46:32AMPage 14 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1048.596200 $ 67.50 Disposal & Recycling Services 03X02926HAUL AWAY RUBBISH SERVICE CO,005350 ‐ 011.1049.596200 $ 213.00 Disposal & Recycling Services 03X02927011.1043.596200 $ 1,495.80 Disposal & Recycling Services 03X02934$ 1,776.3005/05/2020 605469011.1004.596200 $ 1,250.00 Contract Services Property Tax~ 27832INHDL COREN & CONE003065 ‐ $ 1,250.0005/05/2020 605470011.1060.595200 $ 2,283.00 Compliance Outreach Training & 5INDUSTRIAL ENVIRONMENTAL ASSOC006358 ‐ $ 2,283.0005/05/2020 605471011.1041.595200 $ 2,155.50 Building & Safety Plan Review 57849INTERWEST CONSULTING GROUP, IN004143 ‐ 011.1041.595200 $ 250.00 Building & Safety Plan Review 59025$ 2,405.5005/05/2020 605472011.1031.596200 $ 1,200.00 Background InvesƟgaƟon 2020VPD002LACHER, DONALD006567 ‐ $ 1,200.0005/05/2020 605473056.5600.590000 $ 1,423.20 Meter CalibraƟon 212659MEASUREMENT CONTROL SYSTEMS, I000839 ‐ 056.5600.590000 $ 3,273.84 Meter CalibraƟon 212660056.5600.590000 $ 785.89 Meter TroubleshooƟng 213641$ 5,482.9305/05/2020 605474Printed: 5/20/2020 8:46:32AMPage 15 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1026.502031 $ 554.85 Medical Services / B. Malkenhorst 012620MEMORIALCARE MEDICAL GROUP005516 ‐ $ 554.8505/05/2020 605475011.1026.502031 $ 10.00 Medical Services / B. Malkenhorst 021420MEMORIALCARE MEDICAL GROUP005516 ‐ $ 10.0005/05/2020 605476011.1046.590000 $ 84.00 Police Department Car Wash Services ~ 1008 011.0013898NCM CARWASH006613 ‐ 011.1046.590000 $ 94.50 Police Department car wash services. ~ 1009011.0013898$ 178.5005/05/2020 605477011.9019.590110 $ 2,198.11 Mobility Premium SoŌware Maintenance * I0051183 011.0014290NET MOTION WIRELESS, INC.001421 ‐ $ 2,198.1105/05/2020 605478011.1048.590000 $ 3,698.00 B36 ‐ Base Cabinet Espresso ~ 2974 011.0014342NU IMAGE INTERIOR DESIGN006083 ‐ 011.1048.590000 $ 369.80 Sales Tax 10.00 2974011.1048.590000 $ 568.00 B36 ‐ Base Cabinet Espresso ~ 2975 011.0014342011.1048.590000 $ 56.80 Sales Tax 10.00 2975$ 4,692.6005/05/2020 605479011.1026.597000 $ 93.50 Medical Services 67619557OCCUPATIONAL HEALTH CENTERS OF006586 ‐ 011.1026.597000 $ 63.00 Medical Services 67673680011.1026.597000 $ 93.50 Medical Services 67734784$ 250.0005/05/2020 605480Printed: 5/20/2020 8:46:32AMPage 16 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1049.520000 $ 80.87 Plumbing Supplies & Building Hardware~ S1232097001 011.0013894PLUMBING & INDUSTRIAL SUPPLY001943 ‐ 011.1048.520000 $ 4.86 Plumbing Supplies & Building Hardware~ S1232146001 011.0013894011.1048.520000 $ 5.66 Plumbing Supplies & Building Hardware~ S1232254001 011.0013894$ 91.3905/05/2020 605481011.1046.590000 $ 340.00 Car Wash Services 269562QUALIFIED MOBILE, INC006612 ‐ 011.1046.590000 $ 357.00 Car Wash Services 269808$ 697.0005/05/2020 605482055.8100.540000 $ 158.67 Stock #102179~ 33602 055.0002778RITZ SAFETY, LLC006727 ‐ 055.8100.540000 $ 209.33 Stock #102182~ 33602 055.0002778055.8100.540000 $ 1,080.00 Stock #102908~ 33602 055.0002778055.8100.540000 $ 210.00 Stock #102908~ 33602 055.0002778055.8100.540000 $ 210.00 Stock #102908~ 33602 055.0002778055.8100.540000 $ 720.00 Stock #102908~ 33602 055.0002778055.8100.540000 $ 540.00 Stock #102908~ 33602 055.0002778055.8100.540000 $ 360.00 Stock #102908~ 33602 055.0002778055.8100.540000 $ 1,800.00 Stock #10908~ 33602 055.0002778055.8100.540000 $ 502.36 Sales Tax 9.5% 33602$ 5,790.3605/05/2020 605483011.1026.502031 $ 160.00 Medical Services / V. Malkenhorst 030420SCHEINES DENTAL CORPORATION006671 ‐ $ 160.0005/05/2020 605484Printed: 5/20/2020 8:46:32AMPage 17 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.9019.520010 $ 719.84 HP LaserJet 550‐sheet Paper Tray ~ IN000624815 011.0014273SOUTHERN COMPUTER WAREHOUSE, I006711 ‐ 011.9019.520010 $ 68.38 Sales Tax 9.5% IN000624815$ 788.2205/05/2020 605485011.1026.597000 $ 1,504.23 Medical Services 1028037428STACY MEDICAL CENTER000380 ‐ $ 1,504.2305/05/2020 605486011.1049.590000 $ 639.51 Elevator Service & Maintenance~ 3005011792THYSSENKRUPP ELEVATOR CORPORAT006132 ‐ 011.1049.590000 $ 639.51 Elevator Service & Maintenance~ 3005184930$ 1,279.0205/05/2020 605487011.1026.502031 $ 20.00 Medical Services / B. Malkenhorst 032320UCLA MEDICAL GROUP006587 ‐ $ 20.0005/05/2020 605488011.1043.590000 $ 13,255.68 Flashing Lights & Gates InstallaƟon 90095154UNION PACIFIC RAILROAD COMPANY006415 ‐ $ 13,255.6805/05/2020 605489055.7200.596702 $ 40,039.80 Customer IncenƟve Program 042320US ECOLOGY VERNON, INC006798 ‐ $ 40,039.8005/05/2020 605490011.9019.560010 $ 819.69 Period: 03/11/20 ‐ 04/10/20 9852239856VERIZON WIRELESS001481 ‐ $ 819.6905/05/2020 605491Printed: 5/20/2020 8:46:32AMPage 18 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.120010 $ 2,344.00 (2700‐050) Green 32 Gallon Metal Trash INV351663VER100 011.0014281WORTHINGTON DIRECT HOLDINGS, L004798 ‐ 011.120010 $ 920.00 (2700‐060) RT‐32 Black PlasƟc Lid 32 INV351663VER100 011.0014281011.120010 $ 612.00 (2700‐055) PL‐32 Black PlasƟc Liner 32 INV351663VER100 011.0014281011.120010 $ 729.00 Freight INV351663VER100 011.0014281011.120010 $ 368.22 Sales Tax 9.5% INV351663VER100$ 4,973.2205/05/2020 605492011.1033.590000 $ 2,700.00 HydrostaƟc Test with visual inspecƟon 1668 011.0014332A TO Z CYLINDERS005530 ‐ 011.1033.590000 $ 2,760.00 Honeywell kit (915127) 1668 011.0014332011.1033.590000 $ 3,240.00 Labor to rebuild valve with ultrasonic 1668 011.0014332011.1033.590000 $ 255.30 Sales Tax 1668$ 8,955.3005/12/2020 605493011.1043.900000 $ 1,500.00 HAZMAT Clearance TesƟng 9774AMBIENT ENVIRONMENTAL, INC005654 ‐ $ 1,500.0005/12/2020 605494011.1046.520000 $ 308.96 Vehicle BaƩeries, Alternators & 5483189 011.0013870BATTERY SYSTEMS, INC004448 ‐ 011.1046.520000 $ 80.89 Vehicle BaƩeries, Alternators & 5491894 011.0013870$ 389.8505/12/2020 605495020.1084.900000 $ 53,962.85 Well No. 17 RehabilitaƟon Project~ 050520BEST DRILLING AND PUMP, INC006249 ‐ $ 53,962.8505/12/2020 605496Printed: 5/20/2020 8:46:32AMPage 19 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1024.593200 $ 93.00 Re: Garcia‐MarƟnez v. City of Vernon 253534BURKE, WILLIAMS & SORENSEN, LL005078 ‐ 011.1024.593200 $ 464.15 Re: Lopez, Reina v. City of Vernon 253549$ 557.1505/12/2020 605497011.1043.560000 $ 38.84 Period: 04/20 042320CALIFORNIA WATER SERVICE CO000778 ‐ $ 38.8405/12/2020 605498011.1043.520000 $ 2,507.54 Concrete 94553058CALPORTLAND COMPANY000256 ‐ $ 2,507.5405/12/2020 605499011.1049.590000 $ 650.02 Overhead Doors Maintenance 18672COMMERCIAL DOOR OF LOS ANGELES000331 ‐ 011.1049.590000 $ 390.00 Overhead Doors Maintenance 18677$ 1,040.0205/12/2020 605500055.9000.596700 $ 950.00 Virtual Training Courses 318496EHS INTERNATIONAL, INC005229 ‐ 055.9000.596700 $ 949.00 Virtual Training Courses 318497$ 1,899.0005/12/2020 605501020.1084.590000 $ 255.00 CalibraƟon Services 92461EXTREME SAFETY, INC004730 ‐ $ 255.0005/12/2020 605502Printed: 5/20/2020 8:46:32AMPage 20 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1046.520000 $ 3,015.10 parts 16320 011.0014231J&H AUTO BODY003122 ‐ 011.1046.520000 $ 230.40 paint and material 16320 011.0014231011.1046.590000 $ 208.00 frame 16320 011.0014231011.1046.590000 $ 100.80 sublet mechanical 16320 011.0014231011.1046.590000 $ 629.20 body shop labor 16320 011.0014231011.1046.590000 $ 316.80 paint labor 16320 011.0014231011.1046.520000 $ 332.66 Sales Tax 10.25 16320011.1046.520000 $ 1,738.50 parts 16343 011.0014234011.1046.520000 $ 144.00 paint 16343 011.0014234011.1046.590000 $ 360.00 misc ac recharge 16343 011.0014234011.1046.590000 $ 198.00 paint labor 16343 011.0014234011.1046.590000 $ 343.20 body shop labor 16343 011.0014234011.1046.520000 $ 192.96 Sales Tax 10.25 16343$ 7,809.6205/12/2020 605504011.1049.590000 $ 210.00 Pool Maintenance 4907LA POOL GUYS005340 ‐ $ 210.0005/12/2020 605505011.1046.520000 $ 100.70 Plumbing & Building Hardware~ 107549 011.0013893LB JOHNSON HARDWARE CO #1000804 ‐ 011.1046.520000 $ 123.68 Plumbing & Building Hardware~ 107550 011.0013893011.1046.520000 $ ‐100.70 Plumbing & Building Hardware~ 107551 011.0013893011.1049.520000 $ 39.38 Plumbing & Building Hardware~ 107581 011.0013893$ 163.0605/12/2020 605506Printed: 5/20/2020 8:46:32AMPage 21 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1046.520000 $ 198.85 Tires, Accessories & Repairs~ 23617 011.0013875LOPEZ & LOPEZ TIRE SERVICE003908 ‐ 011.1046.590000 $ 15.00 Tires, Accessories & Repairs~ 23751 011.0013875$ 213.8505/12/2020 605507011.1049.590000 $ 3,582.00 Landscape Maintenance 88780MARIPOSA LANDSCAPES, INC006422 ‐ $ 3,582.0005/12/2020 605508011.1049.590000 $ 3,533.37 Fire ExƟnguisher Service P62775MARX BROS FIRE EXTINGUISHER CO003231 ‐ $ 3,533.3705/12/2020 605509055.8000.900000 $ 1,896.00 Item ERW‐1300‐402~ 16215 055.0002783MCAVOY & MARKHAM ENGINEERING A000304 ‐ 055.8000.900000 $ 25.04 Freight 16215055.8000.900000 $ 180.12 Sales Tax 9.5% 16215055.8000.900000 $ 8,850.00 Item RPT‐6000‐125~ 162151 055.0002783055.8000.900000 $ 240.00 Item CBA‐0393‐002~ 162151 055.0002783055.8000.900000 $ 240.00 Item KIT‐0048‐001~ 162151 055.0002783055.8000.900000 $ 900.00 Item KIT‐0050‐001~ 162151 055.0002783055.8000.900000 $ 971.85 Sales Tax 9.5% 162151$ 13,303.0105/12/2020 605510Printed: 5/20/2020 8:46:32AMPage 22 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1046.520000 $ 273.75 Auto Parts & Accessories~ 24799 011.0013876NAPA AUTO PARTS000309 ‐ 011.1046.520000 $ 273.75 Auto Parts & Accessories~ 25109 011.0013876011.1046.520000 $ 74.45 Auto Parts & Accessories~ 25786 011.0013876011.1046.520000 $ ‐120.45 Credit~ 25861 011.0013876011.1046.520000 $ 84.88 Auto Parts & Accessories~ 25887 011.0013876011.1046.520000 $ ‐273.75 Credit~ 25896 011.0013876$ 312.6305/12/2020 605511011.120010 $ 3,250.00 (0730‐200) Perma Patch 60lbs. Bags 920513 011.0014341NTS MIKEDON, LLC005504 ‐ 011.120010 $ 100.00 Freight 920513 011.0014341011.120010 $ 318.26 Sales Tax 9.5% 920513$ 3,668.2605/12/2020 605512011.1031.596200 $ 260.69 TranscripƟon Services 31844INNET TRANSCRIPTS, INC005272 ‐ $ 260.6905/12/2020 605513011.1046.520000 $ 26.48 Auto Parts & Accessories~ 3049268221 011.0013877O'REILLY AUTO PARTS005934 ‐ 011.1046.520000 $ 37.01 Auto Parts & Accessories~ 3049268939 011.0013877011.1046.520000 $ 129.28 Auto Parts & Accessories~ 3049269790 011.0013877011.1046.520000 $ 61.24 Auto Parts & Accessories~ 3049270537 011.0013877011.1046.520000 $ 58.45 Auto Parts & Accessories~ 3049270707 011.0013877011.1046.520000 $ 45.55 Auto Parts & Accessories~ 3049271619 011.0013877$ 358.0105/12/2020 605514Printed: 5/20/2020 8:46:32AMPage 23 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE056.5600.590000 $ 164.26 Pipe & Fiƫngs~ 136774IN 056.0000568P&F DISTRIBUTORS003332 ‐ 056.5600.900000 $ 7,200.00 Pipe Gas, 6" x 40 136775IN 056.0000602056.5600.900000 $ 1,200.00 Poly Valve Gas~ 136775IN 056.0000602056.5600.900000 $ 1,850.00 Freight 136775IN 056.0000602056.5600.900000 $ 798.00 Sales Tax 9.5% 136775IN$ 11,212.2605/12/2020 605515020.1084.900000 $ 50,355.00 Design Services 3966PACIFIC ADVANCED CIVIL ENGINEE006787 ‐ $ 50,355.0005/12/2020 605516011.9019.520010 $ 6,051.25 PB System Vendor & Bid Management~ 520157PLANETBIDS, INC006493 ‐ $ 6,051.2505/12/2020 605517011.1046.590000 $ 357.00 Car Wash Services 270062QUALIFIED MOBILE, INC006612 ‐ $ 357.0005/12/2020 605518020.1084.900000 $ 16,349.95 Groundwater Services 5528RICHARD C. SLADE & ASSOCIATES003149 ‐ $ 16,349.9505/12/2020 605519020.1084.596200 $ 842.04 Annual Renewal Fees~ 3614939SOUTH COAST AQMD001158 ‐ 020.1084.596200 $ 136.40 Emissions Fees~ 3617725$ 978.4405/12/2020 605520011.1031.594200 $ 400.00 Medical Services 521137518STACY MEDICAL CENTER000380 ‐ $ 400.0005/12/2020 605521Printed: 5/20/2020 8:46:32AMPage 24 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1031.520000 $ 15.30 Laundry Services~ 11933 011.0013958STATE STREET LAUNDRY000191 ‐ 011.1031.520000 $ 9.90 Laundry Services~ 11934 011.0013958011.1031.520000 $ 9.00 Laundry Services~ 11935 011.0013958011.1031.520000 $ 9.90 Laundry Services~ 11936 011.0013958011.1031.520000 $ 7.20 Laundry Services~ 11937 011.0013958$ 51.3005/12/2020 605522011.1024.596600 $ 413.71 West InformaƟon Charges 842248838THOMSON REUTERS ‐ WEST000141 ‐ $ 413.7105/12/2020 605523011.1043.590000 $ 10,250.00 Street Sweeping Services 04/20 LB5304WEBCO LB, LLC005699 ‐ $ 10,250.0005/12/2020 605524TOTAL EARLY CHECKS$ 361,453.60Printed: 5/20/2020 8:46:32AMPage 25 of 26 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 46JUNE 2, 2020RECAP BY FUNDFUNDELECTRONIC TOTALEARLY CHECK TOTALWARRANT TOTALGRAND TOTALS$ 100,722.68$ 235,863.16$0.00$ 135,140.48011 ‐ GENERAL20,050.02155,186.080.00135,136.06020 ‐ WATER1,742,526.311,814,617.220.0072,090.91055 ‐ LIGHT & POWER223.5219,309.670.0019,086.15056 ‐ NATURAL GASGRAND TOTAL$2,224,976.13$0.00$361,453.60$1,863,522.53TOTAL CHECKS TO BE PRINTED 0Printed: 5/20/2020 8:46:32AMPage 26 of 26 City Council Agenda Item Report Agenda Item No. COV-181-2020 Submitted by: Cynthia Cano Submitting Department: Public Works Meeting Date: June 2, 2020 SUBJECT Public Works Monthly Building Report Recommendation: Receive and file the April 2020 Building Report. Background: The attached building report consists of total issued permits, major projects, demolition permits, new building permits and certificate of occupancy status reports for the month of April 2020. There was a significant decrease in the number of building permits and the value of permitted construction In April 2020 compared to April 2019. While construction is an essential activity, it appears that this decrease in construction is Covid-19 related. Building Division revenues for April 2020 were 83.5% lower than revenues in April 2019. $23,092 was collected in April 2020 versus $ 139,917 collected in April 2019. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. Public Works Department April 2020 Building Report February March April May .rune .l ulY August September October Novefiber December City of Vernon Building oivision Monthly Report Summary Monthly Yea r to Date s14,000,000 s12,000,000 510,ooo,0oo s8,O00,mo s6,000,000 54,ooo,ooo s2,000,000 90,000,mo s35,000,000 s30,000,000 s2s,oo0,00o s20,0o0,00o s15,0O0,00o Slo,ooo,ooo s5,000,000 5 I I 70 60 50 40 30 20 10 0 *o"'.,"."' .1,.o ."'" *t" S s .*"*"-"a+ *"*' ""."'r..""*' I2019 Constructiofi Value I2020 Construction Value -2019 Number of Permits -2020 Number of Permrr5 250 200 150 100 50 0 o"d."".d oos "." .t'" '"e t..-l"C"o.""ol.S Year to Date Permit Ditterence Valuation Difference t5% -19%-1% 33%-39% -46v.-59"/.IIIII-IIIIIIIIII 12019 Year lo Date Value 12020 Year to Date Valle -2019 Year to Date Permits-2020 Year to Date Permits 2019 2020 Conrtruction Value Number of Permits Year to Dete Value Year to Date Pe.mits Construction Val!e Number ot Permits Yea, to Oate Value Year to Date Permits5 6,968,160 49 ; 6,968.160 49 ;8,046,145 43 s 8.046.145 43 4,923,135 53 5 11.891.295 112 S 2.979.923 48 11,026,068 91; 10,949,664 47 5 22,840.960 159 S 2.808.127 16 13,834,19S 101s 13,28s,07s 56 s 36,126,03s 215 S 1.100.252 10 514,934,447 Lt1 I Itlt I City of Vernon Building Department Monthly Report f rcm 41112020 to 413012020 TyPe Value # of Permits Electrical lndustrial - Remodel Mechanical Miscellaneous Plumbing Roof $260,710.00 $2,417 .00 s486,410.00 $340,000.00 $3,215.00 $7,500.00 3 1 2 2 1 1 April 2020 TOTALS PERMITS PREVIOUS MONTHS TOTAL YEAR TO DATE TOTAL April 2019 TOTALS PERMITS: PREVIOUS MONTHS TOTAL PRIOR YEAR TO DATE TOTAL $14,934,447 .00 $13,285,075.00 $22,840,959.64 s1 ,100,252.00 $13,834,195.00 10 107 't17 56 159 $36,126,034.64 215 Daniel Wall Director of Public Works Department City of vernon Building Departmsnt New Buildings Report - Ap l2020 None Daniel Wall Director Public Works Department City of Vernon Building Department Demolition Report - April 2020 None Oaniel Wall Oirector of Public Works Deparlment Permit No.Project Address City of Vernon Building Department Major ProjecB from 41112020 to 413012020 Valuations > 20,000 Tenant Description Electrical B-2019-3776 3876 SANTA FE AVE APN 6302018017 3883 SOTO ST APN 6302020059 Kiawash Coast Packing Electrical - upgrade service lnstall (3) new conveyor lines lnstall (2) packaged refrigeration condensing units and (10) evaporator coils Replacement fo roof and exterior concrete walls at northwest corner of the building. Retrofit of the building concrete wall anchors lo the roof diaphragm/framing. (5) new storage tanks phase 2 of tank farm expansion 30000 230000 2 llrechanical B-2020-3950 1 Miscellansous 8.2020-4007 B-2020-4038 B-2019-3700 Record(s) $260,000.00 480255 5353 DOWNEY RD APN 6310002029 $480,2s5.00 250000 90000 2 3275 VERNON AVE APN 6303005023 Record(s)$340,000.00 5 Permit(s)Tota I $1,080,2s5.00 Daniel Wall Director of Public Works Department Job Value Record(s) 2825 54TH ST APN 6310009010 1 City of Vernon Building Department Status of Certificates of Occupancy Requests Month of April 2020 Request for lnspection Approved Pending Temporary Occupancies 77 8 371 '12 Daniel Wall Director of Public Works lssued Permit No. Project Address Tenant City of Vernon Certificate of Occupancy Applications Oatr Frcm 4l1l2O2O lo 4l3Ol2O20 Description Fees Paid Square Feet c-2020-1469 c-2020-1470 c-2020-1471 c-2020-1472 c-2020-1473 c-2020-147 4 c-202G1475 5525 SOTO ST APN 6309026019 4510 SEVILLE AVE APN 6308001045 Valmar lnternational Produce Growers LLC Warehouse and dislr produce 4578 49TH ST APN 6304017004 3305 VERNON AVE APN 6303006071 2528 ALAMEDA ST APN 6302009045 2538 ALAMEDA ST APN 6302009045 Nuconic Packaging, LLC dba Easy Pak, LLC Everytable, PBC lnc. Warehouse good plastic 885.00 Food processing 885.00 Warehousing and distr. hand sanitizers 885.00 885.00 26653 '19370 35000 12136 9100 1400 '1450 Germ Less, lnc. 4382 BANDINI BLVD R and B lmport Corp APN 6304001021 Warehouse general merchandise 0.00 Pizza Place 123 Pazza, pasta and salads 385.00 Margaritas's Tacos & Grill Fast food mexican 385.00 Total for Certiticate of Occupancy:4,310.00 105,109.00 Total Fees Paid 4.310.007 Permits(s) 1 lssued Permit No. Project Address Tenant City of Vernon Certificate of Occupancy lssued Date tuom t+1112020 lo 413012020 Description Fees Paid Square Feet 4l2l2O2O C-2O2O-1456 6099MALBURGWAY HawthorneDistribution APN 6310027042 4t30t2020 c-2019-1302 2833 LEONTS BLVD APN 6303022004 4t3012020 c-201$.1398 487s PACIFIC BLVD APN 6308009024 Warehousing and distribution of dry foods Office use 885.00 385.00 885.00 385.00 600 15794 1620 26045 20000 6000 60300 413012020 c-2019-1371 2833 LEONIS BLVD APN 6303022004 4130t2020 c-20't7-0614 4900 coRoNA AVE APN 6304016007 4130t2020 c-2018-1121 4170 BANDINT BLVD APN 6304003001 4t3012020 c-2018-1028 4697 APN 48TH ST 6304019024 4t30t2020 c-2020-145',t 3201 BANDINI BLVD APN 6303001008 Self-Relianl Employment Support Services Romero's Engineering lnc. Machine shop DBA American Turnkey Fabricators KKGM lnc. Ofiice use Total for Certificate of Occupancy: NITTO KNIT INC Knitting of fabric 689.00 Mercury Plastics, lnc. dba Manufacturing and Poly Pak Packaging warehousing of plastic producls Narausa lnc. Warehousing and distribution of general merchandise 385.00 885.00 Everest Trading Corp Warehousing and distribution of bags 1,046.00 5,545.00 144,454.00 Total Fees Paid 5,545.008 Permits(s) 14095 1 City Council Agenda Item Report Agenda Item No. COV-172-2020 Submitted by: Lisa Pope Submitting Department: City Clerk Meeting Date: June 2, 2020 SUBJECT Records Retention Schedule Recommendation: Adopt Resolution No. 2020-15 approving the City's Records Retention Schedule, authorizing destruction of certain City records and repealing Resolution No. 2017-53. Background: The City's Records Management Program applies efficient and economical methods to the creation, utilization, maintenance, retention, preservation and disposal of all records managed by the City. Resolution No. 2017-53, approved and adopted the most recent Records Retention Schedule. In order to ensure compliance with all laws and standard business practices for California cities and to retain consistency in records management throughout the City, biennial review of the retention schedules is necessary. The City retained the services of Gladwell Governmental Services, Inc. to assist in the records retention schedule review and update. The new schedules were written interactively with representatives from each department to incorporate current practices and provide clear, specific records descriptions and appropriate retention periods. The proposed resolution establishes the City's retention schedule; provides routine destruction of records; and authorizes minor updates without further Council action. The resolution rescinds the prior resolutions related to the City's retention schedule. Fiscal Impact: There is no fiscal impact associated with this report; however, savings in storage and labor will be realized. Attachments: 1. Resolution No. 2020-15 Records Retention Schedule RESOLUTION NO. 2020-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND ADOPTING A RECORDS RETENTION SCHEDULE, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS, AND REPEALING RESOLUTION NO. 2017-53 SECTION 1. Recitals. A. The maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Vernon. B. Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed. C. On October 24, 2017, the City Council adopted Resolution No. 2017-53 approving and adopting an updated Records Retention Schedule, authorizing destruction of certain City records, and repealing all resolutions in conflict therewith. D. Staff has reviewed and revised the Records Retention Schedule and presents proposed schedules to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The records of the City of Vernon, as set forth in the Records Retention Schedule, attached as Exhibit A, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the City Clerk and City Attorney, without further action by the City Council of the City of Vernon, as established in the City’s Records Destruction Procedure/Policy. SECTION 4. With the consent of the City Clerk, City Administrator, and City Attorney, minor updates are hereby authorized to be made to the Records Retention Schedule without further action by the City Council. Minor updates may include changes in Department or Division names, improvements in descriptions, changes in comments, deleting records series that are no longer applicable, and/or what is scanned. Any changes in the Total Retention and/or adding new records series must be presented to the City Council of the City of Vernon prior to taking effect. Resolution No. 2020-15 Page 2 of 2 _______________________ SECTION 5. All resolutions or parts of resolutions, specifically Resolution No. 2017-53, not consistent with or in conflict with this resolution are hereby repealed. SECTION 6. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 2nd day of June, 2020. _____________________________ LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: _________________________________ ARNOLD ALVAREZ-GLASMAN, Interim City Attorney HOW TO USE RETENTION SCHEDULES ©1995-2019 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided. The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed. Copies or duplicates of records should never be retained longer than the prescribed period for the original record. STRUCTURE: CITYWIDE, DEPARTMENTS & DIVISIONS The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the original record for the prescribed length of time. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference. BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits: •Reduce administrative expenses, expedite procedures •Free filing cabinet and office space •Reduce the cost of records storage •Eliminate duplication of effort within the City •Find records faster •Easier purging of file folders •Determine what media should be used to store records For questions, please contact the City Clerk. AUTHORIZATION TO DESTROY RECORDS: Destruction of an original record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it. •If there is a minimum retention (“Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record. Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.” •If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).” EXHIBIT A RECORDS RETENTION SCHEDULE LEGEND ©1995 – 2019 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the original or “record copy.” Usually it is the department that originates the record, unless the item is for a City Council meeting (then it is the City Clerk.) Records Description: The record series (a group of like records). Transitory Records not retained in the ordinary course of business, that do NOT have substantive content: Preliminary drafts, notes, or interagency or intra- agency memoranda and records having only transitory value. Examples: Telephone messages, meeting room reservation schedules, logs, source records entered into a computer system that qualifies as a “trusted system”, etc. Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business. Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record will be retained For file folders containing documents with different retention timeframes, use the document with the longest retention time. P = Permanent Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated. Vital? = Those records that are needed for basic operations in the event of a disaster. Media Options (guideline) – the form of the record: Mag = Computer Magnetic Media (hard drive, disks, tapes, USB Drives, thumb drives, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper OD = Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record should be microfilmed Destroy Paper after Imaged & QC’d: “Yes” indicates the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed) IF the document has been imaged (electronically generated, scanned or imported and placed on Unalterable Media – DVD-R, CD-R, or WORM, or microfilmed), and both the images and indexing Quality Checked (“QC’d”). The electronic record or image must contain all significant details from the original and be an adequate substitute for the original document for all purposes, and other legal mandates apply. Includes all electronic records which are to serve as the Official Record. Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA) GC§34090 is a base minimum retention; the “Total Retention” column is what has been adopted by the City Council. Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY WIDE (Used by All Departments) Finance CW-001 Accounts Payable, Invoices, Petty Cash, Travel Reimbursement, Warrant Requests, etc. ALL backup is forwarded to Finance Copies - When No Longer Required Copies - When No Longer Required Yes: Before Payment Mag, Ppr All originals go to Finance (these are copies); GC §34090.7 Lead Dept.CW-002 Affidavits of Publications / Public Hearing Notices / Legal Advertising / Affidavits of Posting 2 years 2 years Mag, Mfr, OD, Ppr Brown Act challenges must be filed within 30 or 90 days of action; Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 54960.1(c)(1) City Clerk CW-003 Agenda Packets / Staff Reports: City Council Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S Yes: After QC &OD Complete Master Agenda Packets are retained by the Office of the City Clerk permanently; GC §34090.7 City Clerk CW-004 Agreements & Contracts - ALL (after 2020). 2019 & prior with City Clerk's Attestation Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S Yes: Upon Completio n Starting in 2020, send ALL original contracts to the City Clerk. 2019 and prior, the City Clerk retained the originals of any agreement or contract that the City Clerk attests to; GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-005 Agreements & Contracts - WITHOUT City Clerk's Attestation (Prior to 2020) Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work), etc.) Completion + 10 years Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-006 Agreements & Contracts: ADMINISTRATIVE FILES (with Grant Funding) (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., 2 CFR 200.333; 24 CFR 91.105(h), 92.505, & 570.502(b), 29 CFR 97.42; OMB Circular A-133GC §34090, GC § 8546.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-007 Agreements & Contracts: ADMINISTRATIVE FILES (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion + 10 years Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completio n Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 Lead Dept.CW-008 Agreements & Contracts: UNSUCCESSFUL BIDS, UNSUCCESSFUL PROPOSALS or RESPONSES to RFPs (Request for Proposals) and/or RFQs (Request for Qualifications) that don't result in a contract 2 years 2 years Mag, Ppr The RFP / RFQ and the successful proposal becomes part of the agreement or contract; GC §34090 Finance CW-009 Audits / Audit Reports / CAFR - Comprehensive Annual Financial Reports Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Copies; GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CW-010 Bids: See Agreements & Contracts Staffing Dept.CW-011 Boards, Commissions, & Committees: City Council Subcommittees (Composed solely of less than a quorum of the City Council) 2 years 2 years Mag, Ppr All recommendations are presented to the City Council; GC §34090 et seq. CW-012 Boards, Commissions, & Committees: External Organizations (e.g. County Board of Supervisors) When No Longer Required When No Longer Required Mag, Ppr Non-records Staffing Dept.CW-013 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AGENDAS, AGENDA PACKETS. Minimum 2 years Minimum 2 years Mag, Ppr Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Staffing Dept.CW-014 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AUDIO RECORDINGS of Meetings / Audio Tapes 10 years 10 years Mag, OD Department preference; State law only requires for 30 days; GC §54953.5(b) Staffing Dept.CW-015 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL VIDEO RECORDINGS of Meetings / Audio Tapes 10 years 10 years Mag, OD Department Preference; Video recording of meetings are only required for 90 days; GC §§34090.7, 34090 Staffing Dept.CW-016 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL MINUTES & BYLAWS P P Mag, Mfr, OD, Ppr S No Department preference; GC §34090 Finance CW-017 Budgets - Finals Copies - When No Longer Required Copies - When No Longer Required Yes: Current Fiscal Year Mag, Mfr, OD, Ppr S/I Yes: After 5 years Final must be filed with County Auditor; GC §34090.7, 40802, 53901 Finance CW-018 Cash Receipts Detail / Backup / Accounts Receivable Detail / Refund Detail Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Attorney CW-019 Claims Copies - When No Longer Required (Upon Settlement) Copies - When No Longer Required (Upon Settlement) Yes: Before Settlement Mag, Mfr, OD, Ppr S/I Yes: After Settlement GC §§34090.7, 34090.6 Lead (Responding) Dept. CW-020 Complaints / Concerns from Citizens Minimum 2 years Minimum 2 years Mag, Ppr City preference; Statute of Limitations for personal property, fraud, etc. is 3 years; Claims must be filed in 6 months; CCP §§338 et seq., 340 et seq., 342, GC §§911.2, 34090 Human Resources CW-021 Complaints Against Employees Send to Human Resources Send to Human Resources Mag, Ppr GC §34090.7 CW-022 Contracts: See Agreements Lead Dept.CW-023 Copies or duplicates of any record Copies - When No Longer Required Copies - When No Longer Required Mag Ppr GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Dept. that Authors Document or Receives the City's Original Document CW-024 Correspondence - ROUTINE (Content relates in a substantive way to the conduct of the public's business) (e.g. Administrative, Chronological, General Files, Letters, Memorandums, Reading File, Working Files, etc.) 2 years 2 years Mag, Ppr GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Dept. that Authors Document or Receives the City's Original Document CW-025 Correspondence - TRANSITORY / PRELIMINARY DRAFTS, Interagency and Intraagency Memoranda not retained in the ordinary course of business Content NOT Substantive, or NOT made or retained for the purpose of preserving the informational content for future reference (e.g. calendars, checklists, e-mail or social media posting, instant messaging, inventories, invitations, logs, mailing lists, meeting room registrations, speaker slips, supply inventories, telephone messages, text messages. transmittal letters, thank yous, requests from other cities, undeliverable envelopes, visitors logs, voice mails, webpages, etc.) When No Longer Required When No Longer Required Mag, Ppr Electronic and paper records are categorized, filed and retained based upon the CONTENT of the record. Records where either the Content relates in a substantive way to the conduct of the public's business, or that ARE made or retained for the purpose of preserving the informational content for future reference are saved by placing them in an electronic or paper (project) file folder and retained for the applicable retention period, If not mentioned here, consult the City Attorney to determine if a record is considered transitory / preliminary draft. GC §§34090, 6252, 6254(a); 64 Ops. Cal. Atty. Gen. 317 (1981)); City of San Jose v. Superior Court (Smith). S218066. Supreme Court of California, 2017 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CW-026 Deeds, Easements, Final Orders of Condemnations, Liens, Recorded Documents, Rights of Ways (All) Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Send all originals to the City Clerk; GC §34090.7 Lead Dept.CW-027 Deposit Accounts / Trust Accounts / Refundable Deposits Close + 5 years Close + 5 years Mag, Ppr Department preference; meets auditing standards; GC §34090 Lead Dept.CW-028 DMV Pull Notices When Superseded or Separated When Superseded or Separated Mag Ppr Transitory or source records not retained in the ordinary course of business; CHP audits every 2 years; Bureau of National Affairs recommends 2 years for all supplementary Personnel records; GC §34090 Lead Dept.CW-029 Drafts & Notes: Drafts that are revised (retain final version) When No Longer Required When No Longer Required Mag, Ppr As long as the drafts and notes are not retained in the "Regular Course of Business". Consult the City Attorney to determine if a record is considered a draft. GC §§34090, 6252, 6254(a) VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-11 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-030 GIS Database / Data / Layers (both City-wide and Specialized) When No Longer Required When No Longer Required Yes Mag The Lead Department should print out historical documents (or save source data) prior to replacing the data, if they require the data or output for historical purposes; Department Preference (Preliminary documents); GC §34090 et seq. Lead Dept.CW-031 Grants (UNSUCCESSFUL Applications, Correspondence)2 years 2 years Mag, Ppr GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-12 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-032 Grants / CDBG / Reimbursable Claims / FEMA Claims / OES Claims (SUCCESSFUL Reports, other records required to pass the funding agency's audit, if required) Applications (successful), grant agreement, program rules, regulations & procedures, reports to grant funding agencies, correspondence, audit records, completion records 2 years After Funding Agency Audit, if Required - Minimum 5 years After Funding Agency Audit, if required - Minimum 5 years Mag, Ppr Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; statewide guidelines propose 4 years; 2 CFR 200.333 24 CFR 91.105(h), 92.505, 570.490, & 570.502(a), 29 CFR 97.42; OMB Circular A-110 & A-133; GC §34090 GC § 8546.7 Human Resources CW-033 Grievances and Informal Complaints (Employees) Copies - When No Longer Required Copies - When No Longer Required Yes: Before Disposition Mag, Ppr Send all grievances to Human Resources; All State and Federal laws require retention until final disposition of formal complaint; State requires 2 years after action is taken; GC §§12946, 34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-13 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Attorney CW-034 Lawsuits, Litigation, Pending Litigation Copies - When No Longer Required (Upon Settlement) Copies - When No Longer Required (Upon Settlement) Yes: Before Settlement Mag, Mfr, OD, Ppr S/I Yes: After Settlement Risk Management administrates pre-litigation claims; GC §§34090.7, 34090.6 Lead Dept.CW-035 Leave Slips / Time Off Requests When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the Regular Course of Business GC §34090 Lead Dept.CW-036 Material Safety Data Sheet (MSDS) / Safety Data Sheet (SDS) Chemical Use Report Form (or records of the chemical / substance / agent, where & when it was used) While Chemical In Use 30 years 30 years Mag, Mfr, OD, Ppr S Yes - After QC & OD Previous MSDS may be obtained from a service; MSDS may be destroyed as long as a record of the chemical / substance / agent, where & when it was used is maintained for 30 years; Applies to qualified employers; Claims can be made for 30 years for toxic substance exposures; 8 CCR 3204(d)(1)(B)(2 and 3), 29 CFR 1910.1020(d)(1)(i), GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-14 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CW-037 Minutes - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §34090.7 City Clerk CW-038 Municipal Code (these are copies) Copies - When No Longer Required Copies - When No Longer Required Yes: Current Original Mag, Mfr, OD, Ppr I No Return any whole unused codes to the City Clerk; Originals maintained by City Clerk Permanently; GC §34090 Lead Dept.CW-039 Newspaper Clippings When No Longer Required When No Longer Required Ppr Non-records - may be obtained from the newspaper company; GC §34090 Staffing Dept.CW-040 Notices: Public Hearing Notices and Proofs of Publications 2 years 2 years Mag, Ppr GC §34090 City Clerk CW-041 Ordinances - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §34090 Lead Dept.CW-042 OSHA Inspections or Citations 5 years 5 years Ppr Calif. Labor Division is required to keep their records 7 years; OSHA requires 5 years; State law requires 2 years; 8 CCR §3203(b)(1), GC §34090.7; LC §6429c VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-15 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources CW-043 Personnel Files (Department- level Files) Except for Fire & Police Department Send to Human Resources Upon Separation or Transfer Send to Human Resources Upon Separation or Transfer Before Separation Mag, Ppr Ensure records kept in Department files comply with City policy (all originals are sent to Human Resources); GC §34090.7 Lead Dept.CW-044 Personnel Files (Supervisor's Notes) Shred After Incorporation into Performance Evaluation or Documented Discipline Shred After Incorporation into Performance Evaluation or Documented Discipline Before Annual Evaluation Mag, Ppr Notes maintained in a separate folder to be incorporated into performance evaluation, or to document progressive discipline; GC §34090 et seq. Lead Dept.CW-045 Photographs When No Longer Required When No Longer Required Mag, Ppr Preliminary Drafts; destroy unnecessary photographs. GC §§34090, 6252, 6254(a) Lead Dept.CW-045.1 Proclamations, Commendations, Certificates / Recognitions 2 years 2 years Mag, Ppr GC §34090 City Clerk CW-046 Public Records Requests (ALL) Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk; GC §34090.7 Lead Dept.CW-047 Public Relations / Press Releases 2 years 2 years Mag, Ppr GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-16 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-048 Purchase Orders / Requisitions 2 years 3 years 5 years Mag, Mfr, OD, Ppr S Yes: After QC &OD Department preference; GC §34090 Lead Dept. (Who Ordered the Appraisal) CW-049 Real Estate Appraisal Reports: Property NOT purchased, Loans not funded, etc. 2 years 2 years Mag, Ppr Not accessible to the public; Statewide Guidelines show 2 years; GC §§34090, 6254(h) Lead Dept. (Who Ordered the Appraisal) CW-050 Real Estate Appraisal Reports: Purchased Property, Funded Loans 2 years Minimum 3 years Minimum 5 years Yes: Before Purchase Mag, Mfr, OD, Ppr S Yes: After QC &OD Not accessible to the public until purchase has been completed; meets grant auditing requirements; 2 CFR 200.333; 24 CFR 91.105(h), & 570.502(b); 29 CFR 97.42, GC §34090 City Clerk CW-051 Records Destruction Lists / Certificate of Records Destruction Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §34090.7 CW-052 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by OUTSIDE ORGANIZATIONS (League of California Cities, Chamber of Commerce, etc.) When No Longer Required When No Longer Required Mag, Ppr Non-Records VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-17 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-053 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by YOUR Department Minimum 2 years Minimum 2 years Mag, Ppr Statewide guidelines propose superseded + 2 or 5 years; GC §34090 Lead Dept.CW-054 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc: Produced by OTHER Departments When Superseded When Superseded Mag, Ppr Copies; GC §34090.7 CW-055 Reference or Working Files: See Correspondence Lead Dept.CW-056 Reports and Studies (Historically significant - e.g., Zoning Studies) 10 years P P Mag, Mfr, OD, Ppr S/I Yes: After 10 years Administratively and Historically significant, therefore retained permanently; GC §34090 Lead Dept.CW-057 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years 10 years Mag, Ppr Information is outdated after 10 years; statewide guidelines propose 2 years; If historically significant, retain permanently; GC §34090 City Clerk CW-058 Resolutions - City Council Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No Originals maintained by City Clerk Permanently; GC §34090.7 Lead Dept.CW-059 Special Projects / Subject Files / Issue Files Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §34090 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-18 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-060 Surveys / Questionnaires (that the City issues). If a summary of the data is compiled, the survey forms are considered a draft or transitory record, and can be destroyed as drafts (When No Longer Required) 2 years 2 years Mag, Ppr GC §34090 Finance / Payroll CW-061 Time Cards / Time Sheets / Time Off Request Forms / Payroll Certifications / Leave Requests / Payroll Exception Forms Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards (audit + 4 years); IRS requires 4 years; Ca. requires 2 yr min.; FTB keeps 3 years; Most Employees provide digital signatures when they submit their timecards, but some in Public Works and Community Services do not (another employee enters their time); IRS Reg §31.6001-1(e)(2), R&T §19530; LC § 1174(d); 29 CFR 516.5; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-19 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-062 Training - ALL COURSE RECORDS (Attendance Rosters, Outlines and Materials; includes Ethics & Safety Training & Tailgates, Sexual Harassment Prevention Training) 2 years 3 years 5 years Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; Ethics Training is 5 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), LC §6429(c); GC §§12946, 34090, 53235.2(b); 53237.2(b) Lead Dept.CW-063 Video Recordings - City Operations / Building Security 1 year 1 year Mag Records "regular and ongoing operations"; GC §34090.6 Lead Dept.CW-064 Video Recordings - Parking Lots, Public Areas When No Longer Required When No Longer Required Mag Does not record "regular and ongoing operations"; GC §34090.6 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 5.0 RECORDS RETENTION SCHEDULE: CITY ADMINISTRATOR Page CADM-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY ADMINISTRATOR City Adminis.CADM-002 City Council Correspondence Minimum 2 years Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference; GC §34090 City Adminis.CADM-003 Grand Jury Reports and Responses (Regarding City Operations) 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference (the Grand Jury keeps their reports 5 years); GC §34090 City Clerk CADM-004 Independent Reform Monitor Reports Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Included in City Council Agenda Packets; GC §34090.7 City Adminis.CADM-006 Projects, Programs, Economic Development, Subject & Issues (Issues and/or projects will vary over time) Minimum 2 years Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference; GC §34090 City Adminis.CADM-007 Speech Notes / PowerPoint Presentations When No Longer Required When No Longer Required Mag, Ppr Notes, drafts, or preliminary documents; GC §34090 et seq. Finance CADM-008 Travel / Conferences Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Invoices are maintained by Finance; GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: CITY ATTORNEY Page CA-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY ATTORNEY City Attorney CA-001 Advice Files / Department Files When No Longer Required - Minimum 5 years When No Longer Required - Minimum 5 years Mag, Ppr Department Preference; GC §34090 City Attorney CA-001.1 Attorney Invoice backup / detail (confidential)2 years 3 years 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §34090 City Attorney CA-002 Bankruptcies - NOT pursued When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 City Attorney CA-003 Bankruptcies - Where a claim is filed 10 years 10 years Mag, Ppr Department Preference (negative information remains on credit ratings for 7 years); GC §34090 City Attorney CA-004 City Attorney Opinions and Opinion Index P P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Attorney CA-005 Claim for Damages - Over $2,501 Minimum Final Resolution + 5 years Minimum Final Resolution + 5 years Yes: Until Settlement Mag, Ppr Department preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b) VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: CITY ATTORNEY Page CA-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Attorney CA-006 Closed Session Materials When No Longer Required - Minimum 5 years When No Longer Required - Minimum 5 years Mag, Ppr Department Preference; GC §34090 City Attorney CA-007 Litigation Files / Lawsuits / Court Case Files - Real Property or Historically Significant Minimum Final Resolution + 5 years P P Yes: Until Settlement Mag, Ppr Department preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b) City Attorney CA-008 Litigation Files / Lawsuits / Court Case Files - NOT Real Property or Historically Significant Minimum Final Resolution + 5 years Minimum Final Resolution + 5 years Yes: Until Settlement Mag, Ppr Department preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b) City Clerk CA-009 Settlement Agreements / Final Court Settlements Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Send all final settlement agreements and court settlements to City Clerk; GC §34090 City Attorney CA-010 Summons 2 years 2 years Mag, Ppr GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY CLERK City Clerk CC-001 Agenda Packets: City Council, Active and Inactive Decision Making Bodies P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-003 Agreements & Contracts (INFRASTRUCTURE - ALL Settlement Agreements, MOUs, etc. Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work), Notice of Completion Examples of Infrastructure: Architects, buildings, bridges, covenants / CC&Rs, golf course redesign / construction, development, park improvements, property restrictions, reservoirs, settlement, sewers, sidewalks, street & alley improvements, utilities, water. Completion P P Yes: Before Completion Mag, Mfr, OD, Ppr S Yes: After Inactive Starting in 2020, ALL original contracts are sent to the City Clerk. 2019 and prior, the City Clerk retained the originals of any agreement or contract that the City Clerk attested to only. Department Preference; All infrastructure, JPAs, & Mutual Aid contracts should be permanent for emergency preparedness; Statute of Limitations is 4 years; 10 years for Errors & Omissions; land records are permanent by law; CCP §§337. 337.1(a), 337.15, 343; GC §34090, Contractor has retention requirements in 48 CFR 4.703(a) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-004 Agreements & Contracts (NON-INFRASTRUCTURE ALL Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work) Notice of Completion Examples of Non-Infrastructure: Consultants, Franchises, Landscape Maintenance, Painting, Slurry Seals (Paving), Tree Trimming, Leases, Human Resources, Professional Services Completion 10 years Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: Upon Completion Starting in 2020, ALL original contracts are sent to the City Clerk. 2019 and prior, the City Clerk retained the originals of any agreement or contract that the City Clerk attested to only. Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §§337. 337.1(a), 337.15, 343; GC §34090 City Clerk CC-004.1 Board & Commission Applications (Successful and Unsuccessful) 2 years 2 years Mag, Ppr GC §34090 City Clerk CC-005 Board & Commission / Committee Maddy Act Lists / Vacancy Notices 2 years 2 years Mag, Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-006 Budgets - Adopted / Final (approved via resolution)P P Yes: Current Fiscal Year Mag, Mfr, OD, Ppr S / I Yes: After 90 days Department preference; GC §34090 et seq. City Clerk CC-007 City Council, Board & Commission Historical List of Members P P Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department preference; GC §34090 City Clerk CC-008 Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ALL 7 years 7 years Mag, Mfr, OD, Ppr S / I Yes: After 2 years City maintains original statements; GC §81009(d)(e)(f)&(g) City Clerk CC-008.1 Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ALL ELECTRONICALLY-FILED 10 years 10 years Mag, Mfr, OD, Ppr S / I Yes: Statements filed electronically are required for 10 years; City maintains copies only; original statements are filed with FPPC; GC §81009(f)(g); GC §84615 City Clerk CC-008.2 Economic Interest Filings (FPPC Form 602 / 635) - Lobbyist Authorization / Reporting 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After 2 years 2 CCR 18615(d), GC §81009(e)&(g City Clerk CC-009 FPPC Form 801 (Gift to Agency Report) 7 years 7 years Mag, Mfr, OD, Ppr S / I Yes: After 2 years Must post on website; GC §81009(e) City Clerk CC-010 FPPC Form 802 (Event Ticket / Pass Distributions Agency Report) 7 years 7 years Mag, Mfr, OD, Ppr S / I Yes: After 2 years Should post on website for 4 years; GC §81009(e) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-011 FPPC Form 803 (Behested Payment Report)7 years 7 years Mag, Mfr, OD, Ppr S / I Yes: After 2 years GC §81009(e) City Clerk CC-014 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years 7 years Mag, Mfr, OD, Ppr S / I Yes: After 2 years Must post on website; 2 CCR 18702.5; GC §34090; GC §81009(e) City Clerk CC-015 FPPC Referral Letters Minimum Term of Office + 2 years Minimum Term of Office + 2 years Mag, Ppr Department preference; GC §34090 ELECTIONS - CONSOLIDATED City Clerk OR Utility / Customer Service CC-016 Assessment District Ballots, Protest Letters, & Envelopes - Prop. 218 proceedings 2 years 2 years Ppr GC §53753(e)(2) City Clerk CC-017 Campaign Filings (FPPC 400 Series Forms & Form 501): SUCCESSFUL CANDIDATES (Elected Officials) 2 years P P Mag, Mfr, OD, Ppr S Yes: After 2 years Paper must be retained for at least 2 years; GC §81009(b)&(g) City Clerk CC-018 Campaign Filings (FPPC 400 Series Forms & Form 501): UNSUCCESSFUL CANDIDATES 5 years 5 years Mag, Mfr, OD, Ppr S Yes: After 2 years Paper must be retained for at least 2 years; GC §81009(b)&(g) City Clerk CC-019 Campaign Filings (FPPC 400 Series Forms): THOSE NOT REQUIRED TO FILE ORIGINAL WITH CITY CLERK (copies) 4 years 4 years Mag, Ppr Paper must be retained for at least 2 years; GC §81009(f)&(g) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-020 Campaign Filings (FPPC 400 Series Forms): OTHER COMMITTEES (PACS - not candidate-controlled) 7 years 7 years Mag, Ppr Paper must be retained for at least 2 years; GC §81009(c)&(g) City Clerk CC-021 Candidate File: Nomination Papers, Candidate Statement Forms, etc. - SUCCESSFUL CANDIDATES Term of Office + 4 years Term of Office + 4 years Mag, Ppr CA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100 City Clerk CC-022 Candidate File: Nomination Papers, Candidate Statement Forms, etc. - UNSUCCESSFUL CANDIDATES Election + 4 years Election + 4 years Mag, Ppr CA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100 City Clerk CC-023 Elections - GENERAL, WORKING or ADMINISTRATION Files (Correspondence, Precinct Maps, County Election Services, Candidate Statements to be printed in the Sample Ballot, Polling Locations and Precinct Board Members, Notices, Postings, etc.) 2 years 2 years Mag, Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-024 Elections - HISTORICAL (Sample ballot, copies of resolutions with the final results; Certificate of Election) 2 years P P Mag, Mfr, OD, Ppr S No Retained for Historical Value, GC §34090 City Clerk CC-025 Elections - Petitions (Initiative, Recall or Referendum) Results + 8 months, or Final Examination if No Election + 1 year after petition examination if petition is insufficient Results + 8 months, or Final Examination if No Election + 1 year after petition examination if petition is insufficient Ppr Not accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400 City Clerk CC-025.1 Elections - Petitions (Initiative, Recall or Referendum) - IF Insufficient, and IF Proponents Examine Petition 1 year 1 year Ppr EC §§17200(b)(3), 17400 ELECTIONS - STAND-ALONE (use in conjunction with Consolidated elections … records series are not repeated) City Clerk CC-026 Applications to View Voter Registration Information 5 years 5 years Ppr EC 2188(f) City Clerk CC-028 Ballots, Ballot Security Envelopes - After Election 6 mo.6 mo.Ppr EC §17302 City Clerk CC-029 Ballots, Ballot Security Envelopes - After Recount 6 mo.6 mo.Ppr EC §17306 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-030 Challenged & Assisted Voters List 6 mo.6 mo.Ppr If uncontested, EC §17304 City Clerk CC-031 Inspector Receipts for Ballots 6 mo.6 mo.Ppr EC 17302, 17306 City Clerk CC-032 Precinct Officer Appointments 6 mo.6 mo.Ppr EC §17503 City Clerk CC-033 Roster of Voters 5 years 5 years Mag, Mfr, OD, Ppr EC §17300 City Clerk CC-034 Tally Sheets, Logic & Accuracy Test Certifications 6 mo.6 mo.Ppr EC §17304 City Clerk CC-035 Vote-by-Mail Applications, Roster of Absentee Applications 6 mo.6 mo.Ppr EC §17505 City Clerk CC-036 Vote-by-Mail Identification Envelopes 6 mo.6 mo.Ppr EC §17302 City Clerk CC-037 Voter Index Copies used as the Voting Record at Polling Places 6 mo.6 mo.Ppr EC §17304 City Clerk CC-038 Voter Index Original 5 years 5 years Ppr EC §17001 (End of Elections Section) City Clerk CC-039 Ethics Training Certificates 5 years 5 years Mag, Ppr GC §53235.2(b) City Clerk CC-039.1 Film Permits (Issued by Film LA) Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC § 34090 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-040 Historical Records, Photographs, & Historical Projects (e.g. Incorporation, City Seal, Awards of significant historical interest, etc.) P P Mag, Mfr, OD, Ppr S No City Clerk determines historical significance; records can address a variety of subjects and media. Some media (e.g. audio and video tape) may be limited because of the media's life expectancy; GC §34090 City Clerk CC-041 Housing Lottery / Interest Forms (Public Works conducts Lottery) 2 years 2 years Mag, Ppr GC §34090 City Clerk CC-042 Minutes: City Council, Active and Inactive Decision Making Bodies P P Mag, Mfr, OD, Ppr S / I No GC §34090 City Clerk CC-043 Municipal Code Administration, Distribution, etc. When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 City Clerk CC-044 Notices: City Council, Active and Inactive Decision Making Bodies 2 years 2 years Mag, Ppr Statute of Limitations on Municipal Government actions is 3 - 6 months; CCP§337 et seq; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-045 Oath of Office: City Council, Boards & Commission Members Term of Office + 4 years Term of Office + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department Preference; Statute of Limitations is 4 years after the discovery of the offense for misconduct in office; PC 801.5, 803(c); GC §34090 City Clerk CC-046 Ordinances P P Mag, Mfr, OD, Ppr S / I No GC §34090 City Clerk CC-047 Public Records Requests / Request for Records / Subpoenas (Records / Duces Tecum) Excludes Police 2 years 2 years Mag, Ppr Department preference; GC §34090 City Clerk CC-048 Real Property: Deeds, Easements, Liens, Rights of Way P P Yes (all)Mag, Mfr, OD, Ppr S No Department preference; Finals are maintained by City Clerk; Department file may include correspondence; GC §34090 et seq. City Clerk CC-049 Recordings - AUDIO & VIDEO RECORDINGS of Meetings / Audio Tapes - City Council, Active and Inactive Decision Making Bodies 2 years 2 years Mag, OD Department preference; State law only requires for 30 days; Video tapes of meetings are required for 90 days; GC §34090.6; GC §54953.5(b) City Clerk CC-050 Records Destruction Authorization Forms 10 years 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 16.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-051 Records Retention Schedules / Amendments to Records Retention Schedules 10 years P P Mag, Mfr, OD, Ppr S / I No GC §34090 et. seq. City Clerk CC-053 Resolutions: City Council, Active and Inactive Decision Making Bodies P P Mag, Mfr, OD, Ppr S / I No GC §34090 City Clerk CC-053.1 Secretary of State Statement of Facts 2 years 2 years Mag, Ppr GC §34090 City Clerk CC-054 Subpoenas for Personal Appearance (City Hall Employees, Fire Employees) Excludes Police 2 years 2 years Mag, Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ACCOUNTING Finance / Accounting FIN-001 1099's / 1096's 2 years 3 years 5 years Mag, Ppr Department Preference; IRS: 4 years after tax is due or paid (longer for auditing & contractor delinquency); Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530, GC §34090; 29 USC 436 Finance / Accounting FIN-002 Accounts Payable / Invoices and Backup (Includes Invoices, Travel Expense Reimbursements, Check Request, etc. Excludes backup for Attorney invoices) 2 years 3 years 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §34090 City Clerk FIN-003 Audit Reports / CAFR - Comprehensive Annual Financial Reports and related Audit Opinions Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After 90 days (Copies - the original is maintained by the City Clerk in the Agenda Packet); GC §34090.7 Finance / Accounting FIN-004 Audit Work Papers 2 years 3 years 5 years Mag, Ppr Department Preference (meets municipal government auditing standards); Statewide guidelines propose audit + 4 years; Published articles show 3 - 7 years; GC §34090 Finance / Accounting FIN-005 Bank Statements and Trustee Statements, Fiscal Agent Statements, Investment Account Statements, Bank Reconciliations, Bank Deposits, Bank Transmittal Advice 2 years 3 years 5 years Mag, Ppr Department Preference; meets auditing standards; GC §34090, 26 CFR 31.6001-1 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Developme nt Services FIN-006 Bonds (Performance Bonds, Subdivision Bonds, Letters of Credit) Release of Bond / Letter of Credit Release of Bond / Letter of Credit Mag, Ppr Securities (Performance Bonds, Letters of Credit, CD's, etc.) are released after the Notice of Completion is issued and replaced with the Warranty Bond, which is released 1 year after the Notice of Completion date. GC §34090 Finance / Accounting FIN-007 Bonds (Revenue) Official Statements / Transcripts / Certificates of Participations (COPs) - Includes Continuing Disclosure Reports See Bank Statements for statement retention. Fully Defeased + 10 years Fully Defeased + 10 years Yes: Until Maturity Mag, Mfr, OD, Ppr S / I Yes: After 90 days Department Preference; Statute of Limitations for bonds, mortgages, trust deeds, notes or debentures is 6 years; Bonds issued by local governments are 10 years; There are specific requirements for disposal of unused bonds; CCP §§336 et seq. 337.5(a); 26 CFR 1.6001- 1(e): GC §43900 et seq. City Clerk FIN-008 Budgets - Adopted / Final (approved via resolution) Copies - When No Longer Required Copies - When No Longer Required Yes: Current Fiscal Year Mag, Mfr, OD, Ppr S / I Yes: After 90 days City Clerk maintains originals; GC §34090.7 Finance / Accounting FIN-009 Budgets - Preliminary, Proposed, Backup Documents When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts; GC §34090 Finance / Accounting FIN-010 Checks / Warrants (Issued by the City, Cashed / Paid)7 years 7 years Mag, Ppr Department preference; this is the length of time commercial banks retain images of the checks; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Accounting FIN-011 Escheat (Unclaimed money / uncashed checks)5 years 5 years Mag, Ppr Department preference; All tangible property held by government agencies escheats after 3 years; Statute of Limitations is 1 year for seized property; CCP §§340(d), 1519; GC §34090 Finance / Accounting FIN-012 FEMA Reimbursement / OES Reimbursements 1 year 9 years 10 years Mag, Ppr Department Preference; GC §34090 Finance / Accounting FIN-013 Financial Services Database Indefinite (Minimum 10 years) Indefinite (Minimum 10 years) Yes Mag Data Fields / Records are interrelated; FERC requires 10 years for GLs, Subsidiary Ledgers and Journal Vouchers; 18 CFR 125.2 & 125.3; GC §34090 Finance / Accounting FIN-014 Fixed Asset List / Fixed Asset Evaluation Study / Depreciation Schedules 2 years P P Mag, Ppr Department Preference (bond auditing purposes; IRS regulations state, "…material records should generally be kept for as long as the bonds are outstanding, plus 3 years after the final redemption date of the bonds"); 26 CFR 1.6001-1(e); GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Accounting FIN-015 Investments / Arbitrage Report / Swaps / Certificate of Deposit / Investment Bonds (Receipts / Advisor Reports / Trade Tickets / LAIF (Local Agency Investment Fund)) 5 years 5 years Yes: Until Paid Mag, Ppr Department Preference; Meets auditing standards; Published articles show disposal + 7 years for security brokerage slips; statewide guidelines propose permanent; FTC Reg's rely on "self-enforcement"; GC§§ 34090, 43900 Finance / Accounting FIN-016 Journal Entries / Journal Vouchers 2 years 8 years 10 years Mag, Mfr, OD, Ppr S / I No Required because of electricity regulations; 18 CFR 125 et seq.; GC §34090, CCP § 337 Finance / Accounting FIN-017 Reports, Subsidiary Ledgers, Reconciliations, Registers, Transaction Histories, Balance Sheets, Revenue & Expenditure Reports, etc. (MONTHLY OR PERIODIC) When No Longer Required When No Longer Required Mag, Ppr Department preference (The Financial System Database is the original; reports are considered drafts or copies); GC §34090 Finance / Accounting FIN-018 Reports: Annual State or Federal: State Controller's Report, Local Government Compensation Report, Gas Tax, MOE (Maintenance of Effort) Report, Street Report, etc. 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §34090 Finance / Accounting FIN-019 Transportation Audits / PERS Audit, etc.5 years 5 years Mag, Ppr Department Preference (meets municipal government auditing standards); GC §34090 Finance / Accounting FIN-020 Treasurer's Reports & Backup 2 years 3 years 5 years Mag, Ppr Department Preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Accounting FIN-021 W-9s Minimum 5 years Minimum 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); Statewide guidelines propose audit + 4 years; Published articles show 3 - 7 years; GC §34090 BUSINESS LICENSE & REVENUE Finance / Business License & Revenue FIN-022 Accounts Receivable - Miscellaneous - Backup for Damage to Public Property, Invoices to Outside Entities, Rent Billings, etc. 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Finance / Business License & Revenue FIN-022.1 Alarm Permits Expiration + 2 years Expiration + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. City Attorney FIN-023 Bankruptcies Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §34090.7 Finance / Business License & Revenue FIN-024 Business License & Permit Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Finance / Business License & Revenue FIN-025 Business License Applications and Changes 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Business License & Revenue FIN-026 Business License Renewals 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Finance / Business License & Revenue FIN-027 Cash Receipts / Daily Cash Summaries / Cashiers Reports / Cash Reports / Petty Cash 1 year 4 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Lead Dept.FIN-028 Collections / Collection Agency Case Files & Statements / Delinquent Accounts 5 years 5 years Mag, Ppr Department preference; Delinquencies remain on credit reports for 7 years; GC §34090 et seq. Finance / Business License & Revenue FIN-029 Returned Checks / NSF Checks 5 years 5 years Mag, Ppr Department Preference; Meets auditing standards; GC §34090 Finance / Business License & Revenue FIN-029.1 Utility User Tax Remittance 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. PAYROLL Finance / Payroll FIN-033 Auto Pay Authorization Forms / Direct Deposit Authorizations 2 years 3 years 5 years Mag, Ppr Department Preference; GC §34090 Finance / Payroll FIN-034 CalPERS Reports - Annual Valuation Reports, Actuarial Valuation Reports 2 years 3 years 5 years Mag, Ppr Department Preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Payroll FIN-035 DE-6, DE-7, DE-9, DE-43, W-3, & DE-166, 941 Forms, IRS 5500 Forms (Employee Benefit Plans), PERS / FICA & Medicare Adjustments - Quarterly Payroll Tax Returns / OASDI, Federal Tax Deposits, Adjustments, etc. 2 years 3 years 5 years Mag, Ppr Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; Articles show 7 years; 26 CFR §31.6001-1(e)(2), R&T §19530; 29 CFR 516.5 - 516.6, 29 USC 436, GC §34090 Finance / Payroll FIN-036 Deferred Compensation (457) Reports, Registers 2 years 3 years 5 years Mag, Ppr Department preference; GC §34090 Finance / Payroll FIN-037 Employment Verifications When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the Regular Course of Business GC §34090 Finance / Payroll FIN-038 Payroll Benefit Files / Administration Forms (W-4s, Changes, Employee, Computer Loan Receipts and Payments, Vacation pay-off requests, etc.) Separation + 5 years Separation + 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; IRS Regulation for W-4s is four years after the due date of such tax for the return period to which the records relate, or the date such tax is paid, whichever is the later. 26 CFR 31.6001-1; GC §34090 Finance / Payroll FIN-039 Payroll Journals / Payroll Registers / Pay Day Registers 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Payroll FIN-040 Time Cards / Time Sheets / Time Off Request Forms / Payroll Certifications / Leave Requests / Payroll Exception Forms 2 years 3 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards (audit + 4 years); IRS requires 4 years; Ca. requires 2 yr min.; FTB keeps 3 years; Most Employees provide digital signatures when they submit their timecards, but some in Public Works and Community Services do not (another employee enters their time); IRS Reg §31.6001-1(e)(2), R&T §19530; LC § 1174(d); 29 CFR 516.5; GC §34090 Finance / Payroll FIN-041 W-2's 2 years 3 years 5 years Mag, Ppr Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; Articles show 7 years; IRS Reg §31.6001- 1(e)(2), R&T §19530; 29CFR 516.5 - 516.6, 29USC 436, GC §34090 PURCHASING Finance / Purchasing FIN-042 Asset Disposal / Sale / Auction / Surplus 5 years 5 years Mag, Ppr Department preference (meets municipal government auditing standards); GC §34090 Finance / Purchasing FIN-043 Credit Applications 2 years 2 years Mag, Ppr Department preference (meets municipal government auditing standards); GC §34090 Finance / Purchasing FIN-044 Purchase Orders / Purchase Contracts 5 years 5 years Mag, Ppr Department preference (meets municipal government auditing standards); GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Purchasing FIN-045 Vehicle Titles - Copy of Release of Liability 2 years 2 years Mag, Ppr DMV records retained for convenience Finance / Purchasing FIN-046 Vehicle Titles (Pink Slips) - All Vehicles Sale or Disposal Sale or Disposal Mag, Ppr Department Preference; GC §34090 RISK MANAGEMENT Finance / Risk Manag. FIN-046.1 Claim for Damages - Up to $2,500 / Damage to City Property Final Resolution + 5 years Final Resolution + 5 years Yes: Until Settlement Mag, Ppr Department preference; CCP §§ 337 et seq.; GC §§ 911.2, 945.6, 34090, 34090.6; PC §832.5(b) Finance / Risk Manag. FIN-046.2 Insurance Certificate Renewals for Vendor Agreements & Contracts / Certificate of Liability Insurance 11 years 11 years Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Covers E&O Statute of Limitations and latent defects; CCP §§337. 337.1(a), 337.15, 343; GC §34090 Finance / Risk Manag. FIN-047 Insurance Polices (City-owned policies)P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Risk Manag. FIN-048 JPA / JPIA Reports / General Liability Claim Runs 5 years 5 years Ppr Department Preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-1 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). FIRE ADMINISTRATION Fire / Admin.FR-001 Emergency Operations Plan (includes Office of Emergency Management & Homeland Security) Superseded and Approved Superseded and Approved Yes Mag, Mfr, OD, Ppr S/I No GC §34090 Fire / Admin.FR-002 EOC Activations & Drills 10 years 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC Department Preference; GC §34090 Fire / Admin.FR-003 Fire Sprinkler Inspections and/or Certifications (includes Title 19 certifications) Minimum 10 years Minimum 10 years Mag, Ppr Department Preference; GC §34090 Fire / Admin.FR-004 Monthly Statistical Reports / Run Statistics When No Longer Required When No Longer Required Mag, Ppr Considered a preliminary draft / copy (the Fire database is the original); GC §34090 et seq. City Clerk FR-005 Mutual Aid Agreements, Joint Power Authorities Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr Originals Maintained by City Clerk or County Clerk of the Board Permanently; GC §34090.7 Fire / Admin.FR-006 Ride-A-Long Waivers 2 years 2 years Mag, Ppr GC §34090 Fire / Admin.FR-007 Special Events / Ops Plan Minimum 2 years Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Preliminary drafts not made or retained for the purpose of preserving the informational content for future reference; GC §34090, GC §6252; 64 Ops. Cal. Atty. Gen. 317 (1981)) Fire / Admin.FR-008 Strike Team Reimbursement (OES / FEMA)10 years 10 years Mag, Ppr Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-2 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). EMERGENCY MEDICAL SERVICES Fire / EMS FR-009 Controlled Substance Logs, Inventories / Ambulance Inventory Logs 3 years 3 years Yes Mag, Ppr Department Preference - Controlled substances are required for 2 years after inventory or transaction; 21 CFR §1304.04, 1310.04 Fire / EMS and Admin.FR-010 Emergency Medical Database Indefinite Indefinite Yes Mag Data is interrelated; GC §34090 Fire / EMS FR-011 EMS Complaints / CQI (Continuous Quality Improvement) / Quality Assurance 3 years 3 years Mag, Ppr Statute of Limitations for health providers is 3 years; 13 CCR 1100.7, UFC §104.3.2, §104.3.4, GC §34090 Fire / EMS FR-012 HIPAA Policies and Procedures (Health Insurance Portability and Accountability Act) Superseded + 6 years Superseded + 6 years Mag, Mfr, OD, Ppr S Yes: After 1 year 24 CFR 164.530(j) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-3 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Fire / Admin. & EMS FR-013 Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: ADULTS AND JUVENILES 20 years 20 years Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference; adults required for 7 years; minors until 1 year after age 18, but not less than 7 years; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, GC §34090; H&S §§1797.98(e) 123145; 42 CFR 482.24(b); 9 CCR 9444, 22 CCR 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-4 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). FIRE MARSHAL / FIRE PREVENTION Fire / Fire Prevention Admin. / Public Works FR-014 Annual Fire Inspection Notices / Citations / Notice of Violations (Approvals, Inspections, Fires, Modification / Alternative Methods or Materials) Fire Permit(Construction Permits), and Occupancy inspections are maintained in Public Works Address Files Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; California Fire Code requires 5 years or Life of the Structure or Activity, for Approvals, Inspections, Fires, Modification / Alternative Methods or Materials; CFC §§ 104.6 – 104.6.4; GC §34090 Fire / Fire Marshal Admin. FR-016 Fire Investigations - Arson & Capital Crimes Only P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Capital Crimes have no statute of limitations); GC §34090 et seq. Fire / Fire Marshal Admin. FR-017 Fire Investigations - OTHER Than Arson & Capital Crimes When No Longer Required - Minimum 5 years When No Longer Required - Minimum 5 years Mag, Ppr Department preference; GC §34090 et seq. Fire / Fire Prevention Admin. FR-018 Public Information / Education (when produced internally) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §34090 Fire / Fire Prevention Admin. FR-019 Weed Abatement / Vegetation Abatement When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Ppr Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-5 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). OPERATIONS / SUPPRESSION Fire / Ops FR-020 Apparatus, Equipment & Vehicle Records & Testing Surplus + 2 years Surplus + 2 years Mag, Ppr Department Preference to be in compliance with NFPA Standards for in-service automotive fire apparatus ; NFPA 1911.4.7.3 & Annex C.5, GC §34090 Fire / Ops FR-021 Daily Log Books When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Ppr GC §34090 Fire / Ops FR-023 Employee Training File (by employee) Individual Training Certificates, Continuing Education for Paramedics Separation + 5 years Separation + 5 years Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), LC §6429(c); GC §§12946, 34090, 53235.2(b) Fire / Ops FR-024 Fire Hydrant Valve Exercises / Notice of Deficiency Minimum 10 years Minimum 10 years Mag, Ppr Department Preference; GC §34090 Fire / Admin. & Ops FR-025 Fire Incident RMS Database Indefinite Indefinite Yes Mag, Ppr Data is interrelated; GC §34090 et seq. Fire / Ops FR-033 Fire Incident Reports 3 years 3 years Mag, Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-6 Office of Record Records Series #Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Fire / Ops FR-026 Fire Training Center - Waivers of Liability 2 years 2 years Mag, Ppr GC §34090 Fire / Ops FR-027 ISO Insurance Ratings 15 years 15 years Mag, Ppr Department Preference (rated every 10 years); GC §34090 Fire / Ops FR-028 Pre-plan Sheets When Superseded When Superseded Yes: Before Event Mag, Ppr Preliminary drafts; GC §34090 et seq. Fire / Admin. & Ops FR-029 Programs and Projects (e.g. Cadet, CPR Program, Fire Service Day, etc.) Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC § 34090 et seq. Fire / Ops FR-030 Training Database / Log (Target Solutions)Indefinite Indefinite Mag, Ppr Data is interrelated; GC §34090 et seq. Fire / Ops FR-031 Vehicle Safety Checks / Daily Vehicle Inspections / Daily Equipment Checks (Fire Vehicles Only) When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 8.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). HEALTH & ENVIRONMENTAL CONTROL (CUPA - Certified Unified Program Agency) Health & Environmental Control H&EC-001.1 Address Files: Inspections & Permits P P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-001 Aboveground Storage Tanks Inspections, Integrity Testing, Maintenance, Repairs 20 years 20 years Mag, Ppr Department Preference; applies to both Tier I and Tier II Tanks; (Tier II tanks are required to have an integrity test every 20 years); GC §34090 Health & Environmental Control H&EC-004 Animal Control Notices to Comply, Warning Letters / Notices / Citation Books 2 years 2 years Mag, Ppr GC §34090 Health & Environmental Control H&EC-005 Animal Licenses / Dog Licenses 2 years 2 years Ppr GC §34090 Health & Environmental Control H&EC-006 Backflow: Water System Backflows / Cross- Connection 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department preference; Meets California Department of Health requirements (3 years); GC §34090; 17 CCR 7605(f) Health & Environmental Control H&EC-008 CalARP (California Accidental Release Prevention) Risk Management Reviews, Comments When No Longer Required When No Longer Required Mag, Ppr City is not lead agency; given back to facility; Facility Owner re-certifies every 5 years. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 8.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-009 Retail Food Facilities: Catering Truck Permits, Inspections, Citations, Violations 2 years 2 years Mag, Ppr GC §34090 Health & Environmental Control H&EC-012 Free Sale Letters / Food Shipping Certificates 2 years 2 years Mag, Ppr GC §34090 Health & Environmental Control H&EC-015 Hazardous Waste Manifests / Certificates of Disposal (In Address Files) 5 years P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; 40 CFR 262.40, 8 CCR 3204(d)(1)(A), 22 CCR 66262.40 Health & Environmental Control H&EC-016 Jail Inspections (Temporary Holding Facility)2 years 2 years Mag, Ppr GC §34090 Health & Environmental Control H&EC-016.1 Liens and Releases P P Mag, Ppr GC §34090(a) Health & Environmental Control H&EC-013 Monitoring Well Permits / Groundwater Quality / Infiltration P P Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference; GC §34090 et. seq. Finance / Accounting H&EC-017 Permitted Uses / Health Permit Inspection Database (Envision)Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Health & Environmental Control H&EC-018 Permitted Uses Billing / Invoices & Reconciliations (Food, Garment, Hazardous Materials, Underground Storage Tanks, etc.) 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference (meets municipal government records); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 8.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-019 Permitted Uses / Occupancy Inspections: Hazardous Materials / USTs (Salmon) P P Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference; CUPA Inspections are required for 5 years; 27 CCR 15185 & 15280; GC §34090 Health & Environmental Control H&EC-020 Permitted Uses / Occupancy Inspections: Food Processing Occupancies (Green) Change of Occupant + 2 years Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-021 Permitted Uses / Occupancy Inspections: Garment Assembly Occupancies (Gold) Change of Occupant + 2 years Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-022 Permitted Uses / Occupancy Inspections: Light Use Occupancies - No Permits Required (White) Change of Occupant + 2 years Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-023 Permitted Uses / Occupancy Inspections: Solid Waste / Recycling Change of Occupant + 2 years Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-024 Pest Control / Pesticide Use Reports 2 years 2 years Mag, Ppr Department Preference (agricultural pesticide records are required for 2 years); 3 CCR 6623, 40 CFR 171.11 et seq.; GC §34090 Health & Environmental Control H&EC-025 Remediation Cases / Studies and Reports, Contamination Data, Permits for Soil Boring, Site Safety Plans, etc. P P Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 8.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-026 Solid Waste Franchise Hauler Permits / Recycling Permits / Truck Inspections Expiration + 2 years Expiration + 2 years Mag, Ppr Department Preference; GC §34090 Health & Environmental Control H&EC-026.1 Solid Waste Franchise Payments 10 years 10 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference (exceeds municipal government auditing standards; GC §34090 Health & Environmental Control H&EC-027 Solid Waste Tonnage Reports / AB 939 Compliance 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-028 Stormwater Illicit Discharges Minimum 5 years Minimum 5 years Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Health & Environmental Control H&EC-030 Underground Storage Tanks UST Monitoring, Inspections 7 years 7 years Mag, Ppr Monitoring and Maintenance records are required on site for 3 years, 6 ½ years for cathodic protection maintenance, 5 years for calibration & maintenance of release detection systems; 23 CCR 2712(b); H&S §25284.2(i) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 8.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-031 Underground Storage Tanks (City- Owned and/or Privately Owned) Locations, Soil Remediation, Monitoring Well Records P P Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference (required for the life of the tank); 23 CCR 2712(b), H&S §25284.2(i); GC §34090 et. seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). HUMAN RESOURCES Human Resources HR-001 1095-C, 1094-C (Employer- Provided Health Insurance Offer and Coverage & Transmittal Form) 5 years 5 years Mag, Ppr Department Preference; Instructions state "Generally, keep copies of information returns you filed with the IRS or have the ability to reconstruct the data for at least 3 years, from the due date of the returns"; GC §34090 Human Resources HR-002 Background File (SUCCESSFUL) Except for Police Dept. Separation + 6 years Separation + 6 years Mag, Ppr Department preference; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113; 8 CCR §11040.7(7)(C) Human Resources HR-003 Background File (UNSUCCESSFUL) Except for Police Dept. 3 yeas 3 years Mag, Ppr Department preference; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113, 8 CCR §11040.7(7)(C) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-004 Classification / Reorganization Studies (for employee classifications and department structures) Minimum 3 years Minimum 3 years Mag, Ppr Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6, 29 CFR 1602.14, GC §§12946, 34090 Human Resources HR-005 Compensation Surveys & Studies Minimum 3 years Minimum 3 years Mag, Ppr Department preference; PERS requires 5 years for Compensation Earnable (usually compensation is adopted via Resolution of the City Council); Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6(2), 29 CFR 1602.14, 2 CCR 270.5; GC §§12946, 34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-006 Department of Fair Employment & Housing (DFEH or EEOC) Claims Final Disposition + 3 years Final Disposition + 3 years Mag, Ppr All State and Federal laws require retention until final disposition of formal complaint; State requires 2 years after "fully and finally disposed"; 2 CCR 11013(c); GC §§12946, 34090 Human Resources HR-007 DMV Pull Notices (All, Including Fire & PD) When Superseded, or Upon Separation When Superseded, or Upon Separation Mag, Ppr Department Preference; GC §34090 Human Resources HR-008 Drug & Alcohol Test Results (All - Positives and Negatives)5 years 5 years Mag Ppr Department preference; D.O.T. Requires 5 years for positive tests, 1 year for negative tests; EEOC/FLSA/ADEA (Age) requires 3 years physical examinations; State Law requires 2 years; 29 CFR 1627.3(b)(1)(v), GC §§12946, 34090; 49 CFR 655.71 et seq.; 49 CFR 382.401 et seq. 49 CFR 653.71 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-009 Tuition Reimbursement Determination Memorandas (Employee is in Good Standing) Employee in Good Standing + 5 years Employee in Good Standing + 5 years Mag, Ppr Department Preference; Meets Municipal Government Auditing Standards; Statute of Limitations is 4 years; CCP §337 et. seq., GC §34090 Human Resources HR-010 Grievance Files Separation + 6 years Separation + 6 years Mag, Ppr Department Preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113 Human Resources HR-011 I-9s Separation + 3 years Separation + 3 years Mag Ppr Required for 1 year from termination or 3 years from hiring, whichever is later; EEOC / FLSA / ADEA (Age) requires 3 years for "any other forms of employment inquiry"; State Law requires 2 - 3 years; 8 CFR 274a.2; 29 CFR 1627.3(b)(1); GC §§12946, 34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-011.1 Investigator Contracts Completion + 5 years Completion + 5 years Mag Ppr Department preference; CCP §337 et. seq., GC §34090 Human Resources HR-012 Job Descriptions / Classification Specifications Minimum Superseded + 3 years Minimum Superseded + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; retirement benefits is 6 years from last action; 29 CFR 1602.31 & 1627.3(b)(ii), 8 CCR §3204(d)(1) et seq., GC §§12946, 34090; 29 USC 1113 Human Resources HR-013 Labor Relations Files (Negotiation Notes, Correspondence, Interpretation of MOU Provisions, Documentation, etc.) 3 years 3 years Mag, Ppr Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-014 OSHA Logs & Citations - Osha Log 200, 300, 301, 301A, etc 5 years 5 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Calif. Labor Division is required to keep their records 7 years; OSHA requires 5 years; State law requires 2 years; 8 CCR §3203(b)(1), GC §34090.7; LC §6429c Human Resources HR-015 Personnel Files - Employee File Includes Application, Evaluations, Policies, Oaths of Office, PAFs (Personnel Action Forms), Harassment Prevention Training Certificates, etc. Separation + 6 years Separation + 6 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113; LC §1198.5; GC §53237.2(b) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-016 Personnel Files - Medical File (all employees, including retiree files) Pre-employment Health Clearances, ADA Accommodations, Respirator Fit Tests, etc. Separation + 6 years 24 years, or Termination of Benefits + 5 years, whichever is longer Separation + 30 years, or Termination of Benefits + 5 years, whichever is longer Yes: Until Separation Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR §3204(d)(1) et seq., 8 CCR 5144, 29 CFR 1910.1020(d)(1)(i), GC §§12946, 34090 Human Resources HR-016.1 Public Self-Insurer's Annual Report 5 years 5 years Mag Ppr Meets auditing standards; GC §34090 Human Resources HR-017 Recruitment and Testing File (Includes Advertisements, Applications for Unsuccessful Candidates, Interview Notes, Job Brochures, Test Data, Testing Analysis & statistical Metric, Job Analysis, Rating Sheets, Scantrons, etc.) Hiring Decision + 3 years Hiring Decision + 3 years Mag, Ppr Department preference; EEOC / FLSA / ADEA (Age) requires 1-3 years; State Law requires 2 - 3 years; 29 CFR 1627.3(b)(1), 29 CFR 1602.14 et seq. 2 CCR 11013(c); GC §§12946, 34090 Human Resources HR-017.1 Recruitment Database (NeoGov)5 years 5 years Mag, Ppr Department preference; Per NeoGov Policy; 29 CFR 1627.3(b)(1), 29 CFR 1602.14 et seq.2 CCR 11013(c); GC §§12946, 34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 11.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-017.2 Safety Committee Meetings 2 years 3 years 5 years Mag, Mfr, OD, Ppr S Yes: When Inactive Department preference; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), LC §6429(c); GC §§12946, 34090 Human Resources HR-018 Studies & Surveys - Informal - Conducted on Behalf of the City (Sick Leave, Attrition, Benefits, etc.) When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Human Resources HR-019 Workers Compensation Claim Runs / Monthly Reports 5 years 5 years Mag Ppr Meets auditing standards; GC §34090 Human Resources HR-020 Workers Compensation Claims (Includes all Accident, or Injury Reports from Employees) Separation + 10 years 20 years, or Termination of Benefits + 5 years, whichever is longer Separation + 30 years, or Termination of Benefits + 5 years, whichever is longer Yes: Until Separation Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR §3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i), GC §§12946, 34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 4.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). INFORMATION TECHNOLOGY Information Technology IT-001 Backups - DAILY (Monday - Sunday) When No Longer Required When No Longer Required Yes Mag. Used for Disaster Recovery Purposes Only; Considered a copy and can be destroyed when no longer required; tapes are in autochangers and are overwritten; GC §34090 et seq. Information Technology IT-002 Backups - WEEKLY When No Longer Required When No Longer Required Yes Mag. Used for Disaster Recovery Purposes Only; Store off-site in commercial storage for disaster recovery; Considered a copy and can be destroyed when no longer required; retention based on administrative value; recycle tapes; GC §34090 et seq. Information Technology IT-002.1 Enterprise System Catalogue (listing of software posted on line) When Superseded When Superseded Ppr GC §34090 Information Technology IT-003 Network Configuration Maps & Plans When No Longer Required When No Longer Required Yes Mag. Preliminary documents not retained in the ordinary course of business; GC §34090 et seq. Information Technology IT-004 WORM / DVD-r / CD-r / Blue Ray- R or other unalterable media that does not permit additions, deletions, or changes P P OD For legal compliance for Trustworthy Electronic Records (when the electronic record serves as the official record); GC 60200, 12168.7, EVC 1550, 2 CCR 22620 et seq.. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). POLICE ADMINISTRATION Police / Admin PD-001.1 Animal Control: Bite Reports / Rabies Control Records 3 years 3 years Mag, Ppr Department Preference; GC §34090 et seq. Police / Admin PD-001.2 False Alarm Reports & Billing Minimum 5 years Minimum 5 years Mag Department preference; Meets municipal government auditing requirements; GC §34090 et seq. Police / Admin PD-001.3 Subpoenas - provided by DA in DocuPeak (Personal Appearance or Duces Tecum) Minimum 2 years Minimum 2 years Mag, Ppr GC §34090 CAD / DISPATCH Police / Commun.PD-001 Audio Recordings or Tapes - (CAD/RMS) Recordings of Telephone & Radio Communications Dispatch Tapes (CAD) Minimum 180 days Minimum 180 days Mag Department Preference (consortium standard); Statewide guidelines propose 180 days (legally mandated for 100 days); (may be discoverable or made public in some circumstances), GC §§34090, 34090.6 DETECTIVE BUREAU Police / Detectives PD-002 Investigation Files and Arrest Files Transfer to Records Transfer to Records Mag, Ppr Final reports and records are transferred to the case file stored in Records; GC §34090 et seq. PATROL Police / Patrol PD-003 Canine (Police Service Dogs) Program Files / Training Files: Animal Files Separation + 3 years Separation + 3 years Mag, Ppr 3 years is required for animal care / treatment records; FA §32003(e), PC §597.1(d); GC §34090 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Patrol PD-004 Canine (Police Service Dogs) Program Files: Action Reports, Monthly Reports 5 years 5 years Mag, Ppr Department preference; GC §34090 et seq. Police / Patrol PD-005 Extra Patrol requests 2 years 2 years Mag Department preference; Preliminary drafts not retained in the ordinary course of business; GC §34090 et seq. Police / Patrol PD-038 Field Investigation Cards (FI's) After Entry into RMS 2 years 2 years Mag, Ppr Department preference (Preliminary Drafts entered into RMS database); GC§ 34090 et seq. Police / Patrol PD-006 PAS Device Calibration Logs 5 years 5 years Mag, Ppr Department preference; GC §34090 et seq. Police / Patrol PD-007 Ride-A-Long Waivers 2 years 2 years Mag Department preference; GC §34090 et seq. Police / Patrol PD-008 Scheduling / Telestaff Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Police / Patrol PD-009 Traffic Control: Radar Calibration Records 2 years 2 years Mag, Ppr GC §34090 et seq. Police / Patrol PD-010 Watch Commander Logs 2 years 2 years Mag Department preference; Preliminary drafts not retained in the ordinary course of business; GC §34090 et seq. PROFESSIONAL STANDARDS UNIT Police / PSU PD-011 Department Policies & Procedures / Operation Directives / General Orders / Lexipol (Department Policies and Procedures) Minimum 5 years Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After superseded Department Preference; GC § 34090 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / PSU PD-012 Internal Affairs Investigations - Individual Officers / Complaints Against Officers (May include criminal acts, moral turpitude, complaints generated from a civilian) Final Disposition + 5 years Final Disposition + 5 years Mag, Ppr State requires for at least 5 years for Civilian complaints; other State & Federal laws require retention until final disposition of formal complaint; State requires 2 years after action is taken; Statute of Limitations is 4 years after the discovery of the offense for misconduct in office; PC 801.5, 803(c), 832.5 EVC § 1045(b)(1), GC §§12946, 34090; VC §2547 Police / PSU PD-013 Internal Pursuit Critiques 10 years 10 years Mag, Ppr Department preference; GC §34090 et seq. Police / PSU PD-014 Press Releases 2 years 2 years Mag, Ppr GC §34090 Police / PSU PD-015 Range Qualifications 5 years 5 years Mag, Ppr Department preference; GC §34090 et seq. Police / PSU PD-016 Use of Force Review Incident + 5 years Incident + 5 years Mag, Ppr Department preference; GC §§12946, 34090 PROPERTY & EVIDENCE Police / Property & Evidence PD-017 Crime Report Photos Follows the Retention Period of the Evidence Follows the Retention of the Evidence Mag, Mfr, OD, Ppr S / I Yes: After 1 year Department Preference; GC §34090 Police / Property & Evidence PD-018 Gun and Narcotics Destruction Log (Documents related to)10 years 10 years Mag, Ppr Department Preference; GC §34090 Police / Property & Evidence PD-019 Lost & Found Property (Documents related to)2 years 2 years Mag, Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Property & Evidence PD-020 Property & Evidence Logs 10 years 10 years Mag, Ppr GC §34090 Police / Property & Evidence PD-021 Property Auctions 2 years 2 years Mag, Ppr GC §34090 RECORDS Police / Records PD-022 Administrative Reviews: Citations / Notice to Appear - ALL (Parking, Marijuana / Cannabis, Moving) 3 years 3 years Mag, Ppr Department Preference; GC §34090 et seq. Police / Records PD-023 Case Log Books / Proof of cases filed prior to 1999 Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §34090 Police / Records PD-024 Citations / Notice to Appear - ALL (Parking, Marijuana / Cannabis, Moving) 3 years 3 years Mag, Ppr Department Preference; GC §34090 et seq. Police / Records PD-025 CRIME REPORTS / INCIDENT REPORTS: ALL FELONIES & MISDEMEANORS, Except Those Specifically Mentioned in the Schedule e.g., Burglaries, Domestic Violence, Traffic Collision, 5150, Detention Reports, etc. Minimum 10 years Minimum 10 years Yes Mag, Mfr, OD, Ppr S/M/I Yes: After 3 years Provided there are no outstanding warrants, unrecovered identifiable items, criminal deaths, they are not historically significant, and it is not classified under PC §800 & 290 Stat. of Limit. is 2 yrs; Destroy juvenile marijuana after age18; H&S §11361.5, GC §34090, PC §802, PC §§187, 800 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-026 CRIME REPORTS / INCIDENT REPORTS: Factually Innocent Petition Accepted Records Sealed Pending Destruction - Except those with outstanding stolen property, including firearms, or lost firearms Date of Arrest + 3 years Date of Arrest + 3 years Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After 3 years Individual petitions District Attorney; Sheriff concurs that person is factually innocent, then seals record ("Shall" Destroy); GC §34090; PC §851.8(a) Police / Records PD-027 CRIME REPORTS / INCIDENT REPORTS: Firearms entered into CLETS (if not Permanent Retention) - Found / Recovered Firearms Firearm Found or Recovered Firearm Found or Recovered Yes Mag, Mfr, OD, Ppr S/M/I Yes: After 3 years PC§ 11108.2(b); GC§ 34090 Police / Records PD-028 CRIME REPORTS / INCIDENT REPORTS: IF IMAGED, Capital Crimes / Homicides / Major Crimes / Serious Felonies / Sex Crimes / Child Abuse / Fatals / Felony DNA (Crimes Subject to the Death Penalty), Sex Crimes (PC §288, 290, WIC 707(b)), PC 803(h) P P Yes Mag, Mfr, OD, Ppr S/M/I Yes: After 3 years Department Preference; DOJ retains CACI (Child Abuse Central Index) information for adults 100 years; others have no limitations on commencement of action; Courts keep permanently PC §§ 261, 286, 288, 288a, 288.5, 289, 289.5, 290, 799, 803(h), 11169 et seq.; 11170(a); WIC 707(b) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-029 CRIME REPORTS / INCIDENT REPORTS: Juvenile Child Abuse or Severe Neglect Date of Incident + 10 years, If No Subsequent Reports Date of Incident + 10 years, If No Subsequent Reports Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After 3 years PC §§11169(i); 11170(a); GC §34090 Police / Records PD-030 CRIME REPORTS / INCIDENT REPORTS: Misdemeanor or Infraction - Adult Marijuana / Cannabis - H&S §11357(b)(c)(d)(e) or H&S §11360(b) (with procedure in H&S §11361.5) - Except those with outstanding stolen property, including firearms, or lost firearms, serious felonies, or synthetic cannabis 2 years 2 years Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After 2 years ("Shall" Destroy); H&S §11361.5; GC §34090 Police / Records PD-031 CRIME REPORTS / INCIDENT REPORTS: Misdemeanor or Infraction - Juvenile Marijuana / Cannabis - H&S §11357 - Except those with outstanding stolen property, including firearms, or lost firearms, serious felonies, or synthetic cannabis Conviction or Arrest (if No Conviction) + 2 years Conviction or Arrest (if No Conviction) + 2 years Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After 2 years (Courts and other Agencies "Shall" Destroy); H&S §11361.5; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-032 CRIME REPORTS / INCIDENT REPORTS: Misdemeanor or Infraction Marijuana / Cannabis §11357(de) - Juvenile on School Grounds during School Hours (with procedure in H&S §11361.5) Offender is 18 Years Old Offender is 18 Years Old Yes Mag, Mfr, OD, Ppr S/M/I Yes: After 2 years (Courts and other Agencies "Shall" destroy); H&S§ 11361.5 et seq., 11357(de) Police / Records PD-033 CRIME REPORTS / INCIDENT REPORTS: Missing Persons (Returned) Until CLETS Entry No Longer Exists - Minimum 2 years Until CLETS Entry No Longer Exists - Minimum 2 years Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After 2 years Department Preference; GC §34090 Police / Records PD-034 CRIME REPORTS / INCIDENT REPORTS: Sealed Adult, Juvenile and Ward Cases - Except those with Except Child Abuse or Severe Neglect, (Substantiated), outstanding stolen property, including firearms, or lost firearms Sealing Date + 5 years (Or Court Order) Sealing Date + 5 years (or Court Order) Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After 3 years Sealed records for juveniles and wards of the Court must be destroyed 5 years after sealing date; CCP §§340.1, GC §34090; W&I §§389(a), 781(d) Police / Records PD-035 Crime Statistics / Uniform Crime Reports (UCR) - Summaries (BCS) / DOJ Reports 2 years 2 years Mag, Ppr Filed on line with the State; GC §34090 Police / Records PD-036 Due Diligence Reports (for warrants)2 years 2 years Mag, Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-036.1 Logs: CR Log, Front Counter Log, Tow Yard Confirmation, Records Checks for Backgrounds 2 years 2 years Mag, Ppr GC §34090 Police / Records PD-039 NCIC Validation 2 years 2 years Mag, Ppr GC §34090 Police / Records PD-040 Officer Recordings: Mobile Audio Video (MAV) Recordings - that are NOT evidence, includes "hip recorders" 1 year 1 year Mag Those segments of videos that are determined to be evidence are retained as evidence; Lexipol requires 1 year; GC §34090.6 et seq. Police / Records PD-041 Pitchess Motions Notifications 2 years 2 years Mag, Ppr GC §34090 Police / Records PD-042 Police RMS Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Police / Records PD-043 Registrants: Arson - Adults 5 years P, or Death of Registrant P, or Death of Registrant Mag, Mfr, OD, Ppr S/M/I Yes: After 5 years Department preference; Pursuant to PC §457.1 et seq.; required to register for life; If released from CYA, records are destroyed after age 25 or sealing pursuant to W&I §781; GC §34090.7 Police / Records PD-044 Registrants: Arson - Juveniles released from California Youth Authority Age 25 or Sealing Date + 5 years Age 25 or Sealing Date + 5 years Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Pursuant to PC §457.1 et seq.; If released from CYA, records are destroyed after age 25 or sealing pursuant to W&I §781; GC §34090.7 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-045 Registrants: Narcotic 5 years 5 years Mag, Ppr Department Preference; Registration is required for 5 years; GC §34090, H&S §11590 et seq., H&S §11594(a) Police / Records PD-046 Registrants: Sex Offenders - Adults P, or Death of Registrant P, or Death of Registrant Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Department Preference; After 2021, Offenders can petition Court for removal 10 or 20 years after offense, provided there are no subsequent offenses; Pursuant to PC §290 et seq. Police / Records PD-047 Registrants: Sex Offenders - Juveniles P or Sealing Date + 5 years (or Court Order) P or Sealing Date + 5 years (or Court Order) Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Department Preference; After 2021, Offenders can petition Court for removal 10 or 20 years after offense, provided there are no subsequent offenses; Pursuant to PC §290 et seq.; W&I 781 Police / Records PD-048 Repossession Notices When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Police / Records PD-049 Restraining Orders Expiration of the Order Expiration of the Order Mag, Ppr Court records Police / Records PD-051 Subpoenas (Records)10 years 10 years Mag, Ppr Department preference (Stored in Crime Report File); GC §34090 Police / Records PD-054 Warrants (Recalled or Served)2 years 2 years Mag Department preference;; GC §34090 et seq. TEMPORARY HOLDING FACILITY Police / Jail PD-055 Daily Inspection Log, Juvenile Log 2 years 2 years Mag, Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-10 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Jail PD-056 Monthly Counts, Official Counts 2 years 2 years Mag, Ppr GC §34090 Police / Jail PD-057 Video Recordings (Temporary Holding Facility)1 year 1 year Mag GC §34090.6(a) TRAINING Police / Training PD-058 Background File / Recruitment File - Police Employees, Volunteers, & Police Interns (SUCCESSFUL) Separation + 5 years Separation + 5 years Mag, Ppr City preference; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113; 8 CCR §11040.7(7)(C) Police / Training PD-059 Background File / Recruitment File - Police Employees, Volunteers, & Police Interns (UNSUCCESSFUL) 3 yeas 3 years Mag, Ppr Department preference; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113; 8 CCR §11040.7(7)(C) Police / Training PD-060 Personnel Files - Police Department Employees / Training Files (By Employee) Separation + 5 years Separation + 5 years Before Separation Mag, Ppr City preference; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113 Police / Training PD-061 Personnel Training Evaluations / Daily Observation Reports When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 et seq. Police / Training PD-062 Respirator Fit Tests & Qualifications - Police Personnel Send to Human Resources Send to Human Resources Yes: Until Separation Mag, Mfr, OD, Ppr S Yes: After Separation + 1 year 34090.7 Police / Training PD-063 Training File Separation + 5 years Separation + 5 years Before Separation Mag, Ppr City preference; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). BUILDING & SAFETY Public Works / Building & Safety BL-001 Address Assignments P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC §34090 Public Works / Building & Safety BL-002 Address Files / Building Permits P P Yes (all) Mag, Mfr, OD, Ppr S Yes: After QC & OD GC §34090, H&S §19850 Public Works / Building & Safety BL-003 Building Permit Database Indefinite Indefinite Yes (all)Mag Department Preference - Data is interrelated; GC §34090, H&S §19850 Public Works / Building & Safety BL-004 Building Plans - Cancelled or Withdrawn Upon Expiration, Cancellation or Withdrawal Upon Expiration, Cancellation or Withdrawal Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Preliminary drafts not retained in the ordinary course of business; CBC §104.7; H&S§19850, GC §34090 Public Works / Building & Safety BL-005 Building Plans - Finalled - INDUSTRIAL, COMMERCIAL, MULTI-FAMILY DWELLINGS, PLACES OF PUBLIC ACCOMMODATION, TENANT IMPROVEMENTS Includes Grading Plans, Environmental Assessments / Phase 1 Environmental Assessments, Development SWPPP (Stormwater Pollution Prevention Plan, v P P Yes (all) Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; Law requires for the life of the building for commercial and common interest dwellings only; Statewide guidelines propose 2 years for blueprints & specifications; CBC 104.7 & 107.5, H&S§19850, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Building & Safety BL-006 Building Plans - Finalled - SINGLE FAMILY RESIDENTIAL - SFR and APPURTENANCES Includes Grading Plans, Environmental Assessments / Phase 1 Environmental Assessments, Development SWPPP (Stormwater Pollution Prevention Plan, Groundwater Quality / Infiltration P P Yes Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Site Plans Only for dwellings less than 2 stories, garages & appurtenances, farms/ranches, 1-story with bearing walls less than 25'; CBC requires 180 days from completion date; CBC 104.7 & 107.5, H&S§19850, GC §34090 Public Works / Building & Safety BL-007 Certificate of Occupancy (CofO)P P Yes (all) Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Public Works / Building & Safety BL-008 Certificate of Occupancy (CofO) - TEMPORARY Expiration + 2 years Expiration + 2 years Yes (until expired)Mag, Ppr Department Preference; GC §34090 Public Works / Building & Safety BL-009 Construction Notices / Inspection Notices (correction notices, compliance orders, stop work notices, etc.) Until Cleared or Project Completion Until Cleared or Project Completion Mag, Ppr The finalled permit is the final / official record; Preliminary Drafts; GC §34090 Public Works / Building & Safety BL-010 Electrical Service Inspection / Meter Release P P Yes (all) Mag, Mfr, OD, Ppr S Yes: After QC & OD GC §34090 Public Works / Building & Safety BL-011 Industrial Wastewater - Approval Letters, Flow Calculations, Correspondence, County Permits P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 10.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Building & Safety BL-012 Reports: Building Activity When No Longer Required When No Longer Required Mag, Ppr Preliminary Drafts (the database is the original); GC §34090 Public Works / Building & Safety BL-013 Requests & Permissions to Receive Copies of Plans (to and from Architects) 2 years 2 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC §34090 Public Works / Building & Safety BL-014 Uniform Building Codes / California Building Codes Minimum While Ordinance is in Force Minimum While Ordinance is in Force Mag, Ppr GC §50022.6 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 4.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / CODE ENFORCEMENT Page PW/CE-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CODE ENFORCEMENT Public Works / Code Enforce- ment CE-001 2-year Vacancy Notices P P Yes: Until Resolution Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC §34090 Public Works / Code Enforce- ment CE-002 Administrative Citation Hearings / Hardship Waivers Resolution + 2 years Resolution + 2 years Yes: Until Resolution Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC §34090 Public Works / Code Enforce- ment CE-003 Code Enforcement / Abatement Case Files / Administrative Citations / Compliance Orders / Vehicle Abatement (Includes appeals and Code Enforcement Complaint Letters) Excludes Liens (Send to City Clerk) Minimum Resolution + 2 years Minimum Resolution + 2 years Yes: Until Resolution Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Case is open until satisfactorily resolved (some cases are not resolved); GC §34090 Public Works / Code Enforce- ment CE-004 Code Enforcement Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 5.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / DEVELOPMENT SERVICES Page PW/DS-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). DEVELOPMENT SERVICES Public Works / Development Services DS-001 Assessment Rolls / Lighting and Landscape Districts / Parcel Tax Rolls / Special District Assessment Rolls (to Tax Assessor for Tax Rolls) 5 years 5 years Mag, Ppr Department preference; Meets auditing standards; GC §34090 et seq. Public Works / Development Services DS-002 Parcel Tax Assessments (Public Safety Tax)5 years 5 years Yes: Until Completion Mag, Ppr Department preference (meets municipal government auditing standards); GC § 34090 Public Works / Development Services DS-003 Parcel Tax Exemption Applications & Correspondence (Public Safety Tax) Expiration of Exemption + 5 years Expiration of Exemption + 5 years Yes: Until Completion Mag, Ppr Department preference (meets municipal government auditing standards); GC § 34090 Public Works / Development Services DS-004 Private Land Development Projects / Job Files: Administration File Construction Inspections, Correspondence, Photos, Private Lab Verifications, Testing Lab Final Reports, etc. Examples: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Split Lots, Subdivisions, Tracts,. TPMs, TSMs Upon Completion 10 years Completion + 10 years Yes: Until Completed Mag, Ppr Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 5.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / DEVELOPMENT SERVICES Page PW/DS-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Development Services DS-005 Private Land Development Projects / Job Files: Permanent Files Drainage, Grading Plans, Rights of Way, Soil Reports, Stormwater, etc. Dedications, Easements, Abandonments / Vacations (City Clerk is OFR) Examples: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Split Lots, Subdivisions, Tracts, TPMs, TSMs Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ENGINEERING Public Works / Engineering ENG-001.1 Aboveground Storage Tanks (City- Owned) Spill Prevention Control and Countermeasures (SPCC), Inspections, Integrity Testing 20 years 20 years Mag, Ppr Department Preference; applies to both Tier I and Tier II Tanks; (Tier II tanks are required to have an integrity test every 20 years); GC §34090 Public Works / Engineering ENG-001 Aerial Maps (Analog / Historical)P P Mag, Mfr, OD, Ppr S / I No Department Preference; GC §34090 Public Works / Engineering ENG-002 Benchmarks / Center Line Ties P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-003 Bridge Inventory Surveys P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-004 Capital Improvement Projects (CIP): Maintenance Projects (All Records) Examples of Maintenance Projects: Painting, Pavement Overlays, Repairs, Ramps, Re-Roof, Sidewalk Repairs, Slurry Seals, etc. Upon Completion 5 years or After Funding Agency Audit, if required, whichever is longer Completion + 5 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is not applicable; Statute of Limitations: Contracts & Spec's=4 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 Public Works / Engineering ENG-005 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Where Engineering is the Lead Department Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-006 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Where Engineering is the Lead Department Specifications / RFP & Addenda, copy of Agreement or Contract, Successful Proposal, copy of Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, copy of Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: Complet. + 10 years Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 City Clerk ENG-009 City Property / Grant Deeds / License Agreements Copies - When No Longer Required Copies - When No Longer Required Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference (copies); GC §34090.7 Public Works / Engineering ENG-010 Construction Inspection Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 City Clerk ENG-012 Covenants & Agreements Copies - When No Longer Required Copies - When No Longer Required Yes (all) Mag, Mfr, OD, Ppr S No GC §34090.7 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-014 Design & Construction Standards - Authored by the City P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-015 Drawings, Maps, Plans and Record Drawings, Large-Format Drawings, Survey Record Maps, Capital Improvement Project "As- Built" P P Yes (all) Mag, Mfr, OD, Ppr S No Drafts should be destroyed; Some maps are also retained by Planning; Selected maps are retained in Public Works for administrative purposes; GC §34090, 34090.7 Public Works / Engineering ENG-016 Encroachment Permits / Excavation Permits: Temporary (Street Permits, Temporary Construction, Sidewalk Repairs, Traffic Control, Utility Cuts etc.) Includes Insurance Certificates Final / Completion + 2 years Final / Completion + 2 years Yes: Until Completion Mag, Mfr, OD, Ppr S Yes: After QC GC § 34090 Public Works / Engineering ENG-017 Encroachments - Permanent / Backup for License Agreements for Permanent structures in the City's Right of Way (City Clerk keeps final License Agreements) P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-018 Engineering Permits Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-019 Engineering Reviews (Easements, Covenants, Lot Line Adjustments, Lot Mergers, etc.) P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-020 Engineering Studies / Surveys - Preliminary Studies / Project Assessments P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-021 Geotechnical and Soil Reports; Hydrology Reports (Authored on behalf of the City) P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-023 Master Plans: Bikeway, Park, Pavement, Sewer, Traffic, Transportation, etc. P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Drafts should be destroyed; GC §34090 Public Works / Engineering ENG-024 Railroads (Historical Information)P P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-026 Street Sweeping Contract Reports (NPDES Reporting)5 years 5 years Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Public Works / Engineering ENG-028 Traffic Counts 5 years 5 years Mag Ppr Department preference; GC §34090 Public Works / Engineering ENG-029 Traffic Requests (Red Curbs, Crosswalks, Stop Signs, etc.)2 years 2 years Mag Ppr Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-030 Traffic Speed Surveys 10 years 10 years Mag Ppr Department preference (required every 5 years, but can be extended to 7 or 10 years); GC §34090 Lead Dept.ENG-031 Underground Service Alerts (USA's) 3 years 3 years Mag, Ppr Required for 3 years; GC §§4216.2(f) & 4216.3(d), 34090 Public Works / Engineering ENG-032 Underground Storage Tanks - USTs (City Owned) Design, Installation, Repairs, Lining, Upgrades Life of the Tank Life of the Tank Mag, Mfr, OD, Ppr S Yes: After 1 year 23 CCR 2712(b), H&S §25284.2(i) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 4.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / FLEET MAINTENANCE - GARAGE Page PW/G-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). FLEET MAINTENANCE / GARAGE Public Works / Fleet Maint. / Garage FL-001 Garage Inspections 2 years 2 years Mag, Ppr GC §34090 Public Works / Fleet Maint. / Garage FL-002 Pre-Trip Inspections / DOT Program / CHP Inspections / Vehicle Safety Checks / Daily Vehicle Inspections / Daily Equipment Checks 2 years 2 years Ppr GC §34090; 13 CCR 1234(3) Public Works / Fleet Maint. / Garage FL-003 Used Oil Disposal 3 years 3 years Mag, Ppr 22 CCR 66266.130(c)(5), H&S §25250.18(b), 25250.19(a)(3) et seq. Public Works / Fleet Maint. / Garage FL-004 Vehicle & Equipment History Files, AQMD Certifications, Maintenance, Registrations, Safety Certifications, etc. Disposal of Vehicle or Equipment + 2 years Disposal of Vehicle or Equipment + 2 years Mag, Ppr Department Preference; If a motor carrier, required for 18 months after vehicle is sold; CHP requires life of vehicle; OSHA requires 1 year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. Seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 4.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - HOUSING Page PW/HOU-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). HOUSING Public Works / Housing HOU-001.1 City-Owned Property - Lottery Drawing Results 2 years 2 years Mag, Ppr GC §34090 Public Works / Housing HOU-001 City-Owned Property - Successful Lease Tenants (Application, Credit Reports, etc.) Expiration of Lease + 5 years Expiration of Lease + 5 years Mag, Ppr Department preference (meets municipal government auditing standards); GC §34090 Public Works / Housing HOU-002 City-Owned Property - Unsuccessful Lease Tenants (Application, Credit Reports, etc.) 2 years 2 years Mag, Ppr GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / MAINTENANCE Page PW/MNT-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). MAINTENANCE Lead Dept.MNT-001 AQMD Permits (Generators, etc.)5 years 5 years Mag, Ppr 40 CFR 70.6; GC §34090 Public Works / Maint.MNT-002 Facility Inspections 2 years 2 years Mag, Ppr GC §34090 Lead Dept.MNT-004 Generator Operation Logs & Inspections - ALL 5 years 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Public Works / Maint.MNT-005 Graffiti Removal Consent P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Lead Dept.MNT-006 Operations & Maintenance Manuals (O&M Manuals) Life of Facility or Equipment Life of Facility or Equipment Mag, Ppr Department Preference; GC §34090 et. seq. Public Works / Maint.MNT-007 Stormwater: Operation & Maintenance (Catch Basins, Field, General Cleaning, Open Channels, Slots, Stormwater Treatment Measures and Trash Cleaning) Expiration + 3 years Expiration + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; SWRCB Order 2006-03; 4§§122.21, 122.41, 122.44; GC §34090 Division Providing Service / Work MNT-008 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / MAINTENANCE Page PW/MNT-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work MNT-009 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work MNT-010 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNING Page PW/PL-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). PLANNING Public Works / Planning PL-001 Alcohol Beverage Control License Applications (ABC Applications) When No Longer Required When No Longer Required Mag, Ppr (Non-Records) Public Works / Planning PL-002 Annexations / Boundaries / Consolidations / LAFCO 5 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Land Records; GC §34090 Public Works / Planning PL-003 Census, Demographics When No Longer Required When No Longer Required Mag, Ppr (Non-Records - Census Bureau is OFR) Public Works / Planning PL-004 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Inside City boundaries P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Usually filed in the project file; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC §34090 Public Works / Planning PL-005 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Outside City boundaries When No Longer Required When No Longer Required Ppr Non-records; EIRs and Negative Declarations within the City Boundaries are with the project file Public Works / Planning PL-006 General Plan, Elements and Amendments P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Clerk Maintains all Agenda Packets Permanently; GC §34090.7 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNING Page PW/PL-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Planning PL-007 Historic Preservation Survey, Evaluations and Designations P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Planning PL-008 Master Plans, Specific Plans, Land Use Plans, Land Use Maps, Zoning Maps, etc. P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Planning PL-009 Materials Boards When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Public Works / Planning PL-010 Planning Applications Database Indefinite Indefinite Yes (all)Mag Department Preference - Data is interrelated; GC §34090, H&S §19850 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNING Page PW/PL-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Planning PL-011 Planning Project Files - Approved Permanent Entitlements (Application & Supporting Documents) (Includes Associated CEQA Noticing, Conditions of Approval, Public Noticing, Environmental Determinations, Staff Reports, Plans & Maps) (Other originals kept by City Clerk) Examples: Conditional Use Permits (CUPs), Correspondence, Design Review, Lot Line Adjustments, Parcel Maps, Planned Unit Developments (PUD), Site Plans, Tentative Subdivisions, Variances, Zone Changes, etc. 3 years P P Yes Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC§§34090, 34090.7 Public Works / Planning PL-012 Redevelopment Projects & Redevelopment Plans P P Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 Public Works / Planning PL-013 Special Studies Minimum 2 years Minimum 2 years Mag, Mfr, OD, Ppr S Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNING Page PW/PL-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Planning PL-014 Temporary Entitlements / Temporary Permits (Approved & Unapproved): Fireworks Permits, etc. Minimum 2 years Minimum 2 years Yes: During Event Mag, Mfr, OD, Ppr S Yes: After QC & OD Department preference; GC§§34090 Public Works / Planning PL-015 Zoning Letters 5 years P P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Land Records; GC §34090 Public Works / Planning PL-016 Zoning Maps / Land Use Maps (Historically Significant)P P Yes (all) Mag, Mfr, OD, Ppr S No Department Preference; GC §34090.7 Public Works / Planning PL-017 Zoning Ordinance Amendments, Reclassifications / Zone Change P P Yes Mag, Mfr, OD, Ppr S / I Yes: After 1 year Department Preference (copies); GC §34090.7 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 5.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - SOLID WASTE Page PW/SOLID-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). UTILITIES / SOLID WASTE Public Works / Solid Waste SOLID-001 Solid Waste Liens / Garbage Liens & Releases 10 years P P Mag, Ppr GC §34090 et seq. Public Works / Solid Waste SOLID-002 Solid Waste Reduction / AB 939 Compliance / Tonnage Reports 10 years 10 years Mag, Ppr Department preference; GC §34090 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / WASTEWATER Page PW/WW-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). WASTEWATER / SEWER Public Works / Waste Water WW-001 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Wastewater Projects Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / WASTEWATER Page PW/WW-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Waste Water WW-002 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Wastewater Projects Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: Complet. + 10 years Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Public Works / Waste Water WW-003 CCTV / Video Inspections Minimum 5 years Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Lead Dept.WW-004 Confined Space Entries 2 years 2 years Ppr 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / WASTEWATER Page PW/WW-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Waste Water WW-005 FOG (Fats, Oil & Grease) / Source Control / Pretreatment Annual / Semi-Annual Reports 3 years 3 years Mag, Ppr Department preference; NPDES Monitoring records required for 3 years; POTW reports are required for 3 years; 40 CFR 403.12; GC §34090 Public Works / Waste Water WW-007 Generator Operation Logs & Inspections - ALL 5 years 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Public Works / Waste Water WW-008 Sanitary Spills and Overflows (SSOs)5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB Order 2006-03; 40 CFR 122.41(j)(2); GC §34090 Public Works / Waste Water WW-010 Sewer System Management Plans (SSMP) and Audits / Sanitary Spills Overflow Prevention Plan (SSOPP) and Sanitary Sewer Overflow Response Plan Superseded + 5 years Superseded + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; SWRCB Order 2006-03; 40 CFR 122.41(j)(2); GC §34090 Division Providing Service / Work WW-011 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / WASTEWATER Page PW/WW-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work WW-012 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work WW-013 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 8.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). GAS Utilities / Gas GAS-001 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Gas Projects Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 8.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Gas GAS-002 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Gas Projects Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: Complet. + 10 years Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Lead Dept.GAS-003 Confined Space Entries (Gas Only)2 years 2 years Ppr 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 City Clerk GAS-005 Easements P P Mag, Mfr, OD, Ppr S Yes: After QC Department Preference (copies); GC §34090.7 Utilities / Gas GAS-006 Employee Certifications (Gas Operator Qualifications & Tests, Employee Fusion Certifications) Separation + 5 years Separation + 5 years Before Separation Mag, Ppr City preference; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§ 3105, 12946, 34090; 29 USC 1113 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 8.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Gas GAS-007 Environmental / Electrical Equipment Disposal - Hazardous Material 2 years P P Mag, Mfr, OD, Ppr S Yes: After QC Department preference; GC §34090 et seq. Utilities / Gas GAS-008 Equipment Records (Manuals, Tests, Inspections, Studies, Reports) Disposal of Equipment + 2 years Disposal of Equipment + 2 years Mag, Ppr Department Preference; CCP §337 et. Seq., GC §34090 Utilities / Gas GAS-009 Facility Histories / Infrastructure Design P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Gas GAS-010 Gas Drawings / As-Builts / Record Drawings P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (Engineering has originals); GC §34090.7 Utilities / Gas GAS-011 Gas Emergency Operating Plan P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Gas GAS-012 Gas Load Forecasts, Imbalances When No Longer Required - Minimum 5 years When No Longer Required - Minimum 5 years Mag, Ppr Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 8.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Gas GAS-014 Gas Operating, Inspection & Maintenance Plans & Installation Procedures (DIMP-Distribution Integrity Management Plan, Public Awareness Program, Natural Gas System Operator Qualification Plan, Gas Integrity Management Program) P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Gas GAS-015 Gas Pipelines - Cathodic Protection P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Gas GAS-016 Gas Pipelines - Integrity Management Program P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Gas GAS-017 Gas Pipelines - Pipeline Patrol P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Public Works / Engineering GAS-018 Gas Projects - Installation, Transmission, Distribution P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (Engineering has originals); GC §34090.7 Utilities / Gas GAS-019 Gas Regulator Station Calibration, Retest & Reset P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 8.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering GAS-020 Gas System Design, Regulator System Charts P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (Engineering has originals); GC §34090.7 Utilities / Gas GAS-021 Gas System Reports (Distribution, Integrity Management, Leakage, & Transmission) P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Gas GAS-022 Gas Vaults - Inspections and Maintenance P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Gas GAS-023 Pipeline Maintenance / Valve Maintenance / Inspections / Gas Odorization Tests P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity & Gas GAS-025 Regulatory Agency Audits: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity & Gas GAS-026 Regulatory Agency Compliance Reports & Confirmations: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity & Gas GAS-027 Regulatory Agency Correspondence: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc.. P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 8.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity & Gas GAS-028 Regulatory Agency Inspections: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity & Gas GAS-029 Regulatory Agency Licenses: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Gas GAS-030 Southern California Gas Agreement Administration / Intrastate Transmission Service Agreements / Firm Access Rights (FAR) P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (City Clerk has originals of all agreements); GC §34090 et seq. Utilities / Gas GAS-031 Southern California Gas Franchise Statements 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (meets municipal government auditing standards); GC §34090 et seq. Utilities / Gas GAS-032 Underground Service Alerts (USA's) - Gas Only 10 years 10 years Mag, Ppr Department preference; Required for 3 years; GC §§4216.2(f) & 4216.3(d); GC §34090 Division Providing Service / Work GAS-033 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 8.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work GAS-034 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work GAS-035 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 4.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICE Page UT/CS-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CUSTOMER SERVICE / UTILITY BILLING (ELECTRICITY, FIBER OPTICS, GAS, WASTE WATER, WATER ) Utilities / Customer Service CS-001 Accounts Receivable - Customer Services / Utility Billing 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Utilities / Customer Service CS-002 Adjustments / Abnormal Read Reports 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. City Clerk OR Utility / Customer Service CS-002.1 Assessment District Ballots, Protest Letters, & Envelopes - Prop. 218 proceedings 2 years 2 years Ppr GC §53753(e)(2) City Attorney CS-003 Bankruptcies Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §34090.7 Lead Dept.CS-004 Billing Registers, Payment Registers, Adjustment Registers When No Longer Required When No Longer Required Mag, Ppr Department preference (The Business License & Permit Database is the original; reports are considered drafts or copies); GC §34090 Lead Dept.CS-005 Collections / Collection Agency Case Files & Statements / Delinquent Accounts 7 years 7 years Mag, Ppr Department preference; Delinquencies remain on credit reports for 7 years; GC §34090 et seq. Utilities / Customer Service CS-006 Conservation Programs / Rebates / Incentives When No Longer Required - Minimum 5 years When No Longer Required - Minimum 5 years Mag, Ppr Department Preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 4.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICE Page UT/CS-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Customer Service CS-007 Customer Service / Utility Billing Database Indefinite Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090 Utilities / Customer Service CS-008 Development Service Files / Review & Comment When No Longer Required - Minimum 2 years When No Longer Required - Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes (after QC) Department preference; GC §34090 Utilities / Customer Service CS-009 Hydrant Meters - Rentals / Temporary (Pools, Construction) End of Rental + 2 years End of Rental + 2 years Ppr Department preference; GC §34090 Utilities / Customer Service CS-010 Lock Box Reports / Payment Detail Reports 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Utilities / Customer Service OR Utilities / Electricity? CS-011 Reports to DOE (Department of Energy) 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Utilities / Customer Service CS-011.1 Residential Water Billing: Appeals - Payment Delinquency & Impending Discontinuation Final Decision + 2 years Final Decision + 2 years Mag, Ppr, Mfr, OD S Yes: After QC & OD Documented or attached to Customer Record in database GC §34090; H&S §116908 Utilities / Customer Service CS-011.2 Residential Water Billing: Non- payment Notices / Notice of Payment Delinquency & Impending Discontinuation (Initial, Final) When No Longer Required When No Longer Required Mag, Ppr, Mfr, OD S Yes: After QC & OD Documented or attached to Customer Record in database GC §34090; H&S §116908 Utilities / Customer Service CS-011.3 Residential Water Billing: NSF Checks / Adjustments to Customer accounts When No Longer Required When No Longer Required Mag, Ppr, Mfr, OD S Yes: After QC & OD Documented or attached to Customer Record in database GC §34090; H&S §116908 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 4.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICE Page UT/CS-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Customer Service CS-011.4 Residential Water Billing: Payment Plans: Amortization, Alternative Payment Plans, Deferrals, etc. Expiration or Completion of Payment Plan Expiration or Completion of Payment Plan Mag, Ppr, Mfr, OD S Yes: After QC & OD Documented or attached to Customer Record in database GC §34090; H&S §116910 Utilities / Customer Service CS-011.5 Residential Water Billing: Policy on Discontinuation of Residential Service for Nonpayment When Superseded - Minimum 2 years When Superseded; Minimum 2 years Mag, Ppr, Mfr, OD S Yes: After QC & OD Must post to Website; H&S §116906; GC §34090 Utilities / Customer Service CS-011.6 Residential Water Billing: Report of Annual Discontinuations of Residential Service Minimum 2 years Minimum 2 years Mag, Ppr, Mfr, OD S Yes: After QC & OD Must post to Website; H&S §116918; GC §34090 Lead Dept.CS-012 Returned Checks / NSF Checks 5 years 5 years Mag, Ppr Department Preference; Meets auditing standards; GC §34090 Utilities / Customer Service CS-013 Service Address Files (Application, Credit Report, Inspections, Water Liability Forms, Requests for Power Load Data, Control Cards, Work Orders, etc.) Close of Account in Good Standing + 2 years Close of Account in Good Standing + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Utilities / Customer Service CS-014 Stubs / Payment Coupons (returned with payment) When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Utilities / Customer Service CS-015 Turn Ons and Turn Offs When No Longer Required When No Longer Required Mag, Ppr Preliminary drafts not retained in the ordinary course of business; GC §34090 Utilities / Customer Service CS-016 Utility Adjustment Slips / Meter Mis-reads, Credits / Debits to Accounts 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ELECTRICITY Utilities / Electricity EL-001 AQMD Fuel Reports 5 years 5 years Mag, Ppr 40 CFR 70.6; GC §34090 Lead Dept.EL-002 AQMD Permits (Generators, etc.) Expiration + 5 years Expiration + 5 years Mag, Ppr 40 CFR 70.6; GC §34090 Utilities / Electricity EL-003 Bulk Power Log Sheets (prior to 2007) / Purchasing / Suppliers (Evaluations, Financial Data. Reports or Studies) 10 years 10 years Mag, Ppr Department Preference; GC §34090 Utilities / Electricity EL-004 Capital Improvement Projects (CIP): Administration File / NOT Scanned (Electricity) Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, Stormwater compliance, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-005 Capital Improvement Projects (CIP): Permanent File / Scanned Records (Electricity) Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: Complet. + 10 years Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Lead Dept.EL-006 Confined Space Entries / Hot Work Permits / Lock Out / Tag Out / Energy Control Procedures (ECP) / Air Monitoring Calibrations 5 years 5 years Ppr Department preference; 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 Utilities / Electricity EL-009 Control Center Operator / Dispatcher Check Listing 5 years 5 years Mag, Ppr Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-045 Control Center Switching Order Logs / System Logs / Manual Entry Logs / Load Changes 10 years 10 years Mag, Ppr Department Preference (Load records are required for 3 years); 18 CFR 125.2, 125.3; GC §34090 Utilities / Electricity EL-007 Cooling Tower Activity Sheets and Reports 2 years 2 years Mag, Ppr GC §34090 Utilities / Electricity EL-007.1 Daily Purchasing 10 years 10 years Ppr 18 CFR 125.2 & 125.3; GC §34090 Utilities / Electricity EL-008 Crane Maintenance Reports (Fixed / Stationary)5 years 5 years Ppr 8 CCR 344.80 & 81; GC §34090 Utilities / Electricity EL-010 Department of Energy (DOE) Licenses and Regulatory Correspondence P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity EL-011 Department of Energy (DOE) Reports 5 years 5 years Mag, Ppr Department Preference; GC §34090 City Clerk EL-012 Easements P P Mag, Mfr, OD, Ppr S Yes: After QC Department Preference (copies); GC §34090.7 Utilities / Electricity EL-013 Electric Utility Service Equipment Requirements Committee (EUSERC) - All Records When No Longer Required When No Longer Required Mag, OD Not City Records Utilities / Electricity EL-014 Electricity Drawings / As-Builts / Record Drawings Disposal of Equipment + 2 years Disposal of Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; 18 CFR 125.2 & 125.3; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-015 Equipment Records (Manuals, Tests, Inspections, Studies, Reports) Disposal of Equipment + 2 years Disposal of Equipment + 2 years Mag, Ppr Department Preference; 18 CFR 125.2 & 125.3; CCP §337 et. Seq., GC §34090 Utilities / Electricity EL-016 Facility Histories / Infrastructure Design P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity EL-016.1 Fuel Records (reported to AQMD 5 years 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Utilities / Electricity EL-017 Generation Reliability Reports / Run Logs / Generation Reports / Generator Operation Logs & Inspections / Power Production Operating Data Logs / Diaries 10 years 10 years Mag, Ppr 18 CFR 125.2 & 125.3; AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Utilities / Electricity EL-021 Joint Pole Agreements P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity EL-022 Joint Pole Committee Industry Committee - All Records When No Longer Required When No Longer Required Mag, Ppr Not City Records Utilities / Electricity EL-023 Joint Pole Invoices / Accounts Receivable 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (meets municipal government auditing requirements); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-024 Joint Pole Locations, History, Maintenance (Card Files) Replacement of the Pole Replacement of the Pole Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity EL-025 Load Records, Load Curves, Temperature Logs, Water Logs 10 years 10 years Mag, Ppr Department Preference (required for 3 years); 18 CFR 125.2, 125.3; GC §34090 Utilities / Electricity EL-025.1 Power Outage Reports - Preliminary Report produced by the Control Center 5 years 5 years Mag, Ppr Department Preference (Engineering produces Final Report); GC §34090 Utilities / Electricity EL-026 Power Outage Reports - Final Report produced by Engineering 10 years 10 years Mag, Ppr Department Preference; GC §34090 Utilities / Electricity EL-027 Power Outage Database / Interruption of Service Database Indefinite Indefinite Mag, Ppr Data is interrelated; GC §34090 Utilities / Electricity EL-029 Power Trading / Power Scheduling (Check Out Worksheets) Completion + 3 years 2 years Completion + 5 years Mag, Ppr Department Preference (auditing standards are 5 years); GC §34090 Utilities / Electricity EL-030 Power Trading / Power Scheduling (Confirmations, Invoices) 3 years 4 years 5 years Mag, Ppr Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-031 Power Trading / Power Scheduling (Generation Worksheets) 3 years 4 years 5 years Mag, Ppr Department Preference; GC §34090 Utilities / Electricity EL-033 Power Trading / Power Scheduling (Voice Recordings) 2 years 2 years Mag, Ppr Department Preference; GC §34090 Utilities / Electricity & Gas EL-034 Regulatory Agency Audits: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years 10 years Mag, Ppr Department Preference; GC §34090 Utilities / Electricity & Gas EL-035 Regulatory Agency Compliance Reports & Confirmations: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years 10 years Mag, Ppr Department Preference; GC §34090 Utilities / Electricity & Gas EL-036 Regulatory Agency Correspondence: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc.. Minimum 10 years Minimum 10 years Mag, Ppr Department Preference; GC §34090 Utilities / Electricity & Gas EL-037 Regulatory Agency Inspections: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years 10 years Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-7 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity & Gas EL-038 Regulatory Agency Licenses: CEC,CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference; GC §34090 Utilities / Electricity EL-039 Sampling / Circular & Strip Charts 5 years 5 years Mag, Ppr Department Preference; GC §34090 Utilities / Electricity EL-040 SCADA Database (Electricity) (Supervisory Control and Data Acquisition) Indefinite Indefinite Yes Mag Data is interrelated; system qualifies as a "trusted system"; GC §§34090, 12168.7 Utilities / Electricity EL-041 SCADA Printouts / Reports / Log Books / Logs Sheets 5 years 5 years Mag, Ppr Preliminary drafts; GC §34090 Utilities / Electricity EL-042 Stormwater Monitoring / NPDES Monitoring and Inspection (from Former Electricity Generation Plant) 5 years 5 years Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Utilities / Electricity EL-043 Stormwater: NPDES Annual Reports (from Former Electricity Generation Plant) 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44 Utilities / Electricity EL-044 Stormwater: NPDES Permits (from Former Electricity Generation Plant) Expiration + 5 years Expiration + 5 years Yes: Until Expiration Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-8 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-046 Turbine Activity Reports 5 years 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Lead Dept.EL-046.1 Underground Service Alerts (USA's)3 years 3 years Mag, Ppr Required for 3 years; GC §§4216.2(f) & 4216.3(d); GC §34090 Division Providing Service / Work EL-047 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 Division Providing Service / Work EL-048 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-9 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work EL-049 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) Includes Job Briefing, Operating Checklist, Safety Checklist (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Preference for OSHA compliance; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 5.0 RECORDS RETENTION SCHEDULE: UTILITIES - FIBER OPTICS Page UT/FO-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). FIBER OPTICS Utilities / Fiber Optics FO-001 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Fiber Optics Projects Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 5.0 RECORDS RETENTION SCHEDULE: UTILITIES - FIBER OPTICS Page UT/FO-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Fiber Optics FO-002 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Fiber Optics Projects Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: Complet. + 10 years Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Utilities / Fiber Optics FO-004 Fiber Optic Customers (Internet & Dark Fiber) Close + 5 years Close + 5 years Mag, Ppr Department Preference (meets auditing standards); GC §34090 Utilities / Fiber Optics FO-005 Fiber Optic Drawings / As- Builts / Record Drawings P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (Engineering has originals); GC §34090.7 Utilities / Fiber Optics FO-006 Fiber Optic Pipelines / Projects - Installation, Transmission, Distribution P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department Preference (Engineering has originals); GC §34090.7 Utilities / Fiber Optics FO-007 Fiber Optic Plans Superseded + 2 years Superseded + 2 years Mag, Ppr Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - STORMWATER Page UT/STORM-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). UTLITIES - STORMWATER / NPDES Utilities / Stormwater STORM-001.1 Development SWPPP (Stormwater Pollution Prevention Plan) / Construction Monitoring Finalled + 3 years Finalled + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44;GC §34090 et. seq. Utilities / Stormwater STORM-001.2 Environmental Assessments / Phase 1 Environmental Assessments P P Mag, Mfr, OD, Ppr S Yes: After 1 year Department Preference; GC §34090 et. seq. Utilities / Stormwater STORM-001.4 Stormwater Monitoring / NPDES Monitoring and Inspection (by Address) Minimum 5 years Minimum 5 years Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Utilities / Stormwater STORM-001.4 Stormwater: Business Inspections (by Address) Minimum 5 years Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; 40 CFR 122.41(j)(2); 40 CFR §§122.21, 122.41, 122.44; GC §34090 Utilities / Stormwater STORM-001 Stormwater: MS4 Monitoring Expiration + 5 years Expiration + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - STORMWATER Page UT/STORM-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Inactive (Records Center) Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Stormwater STORM-002 Stormwater: MS4 Permits 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Utilities / Stormwater STORM-003 Stormwater: NPDES Annual Reports (Includes Well Site Discharges) 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44 Utilities / Stormwater STORM-004 Stormwater: NPDES Permits (Includes Well Site Discharges) Expiration + 5 years Expiration + 5 years Yes: Until Expiration Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Utilities / Stormwater STORM-005 Stormwater: TMDL Plan (Total Maximum Daily Load) TMDL Monitoring Plan 5 years 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-1 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). WATER DISTRIBUTION (POTABLE WATER) Utilities Water Dist.WTR-001 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Water Projects Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Upon Completion 10 years or After Funding Agency Audit, if required, whichever is longer Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Ppr Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; Statewide guidelines propose termination + 5 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-2 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities Water Dist.WTR-002 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Water Projects Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. Upon Completion P P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes (after QC) Department preference; retained for disaster preparedness purposes; Statewide guidelines propose Permanent for Infrastructure plans; GC §34090 Utilities Water Dist.WTR-003 Chains of Custody / Water Analysis / Reports & Sampling: Bacteriological and Organics 5 years 5 years Mag, Ppr 40 CFR 141.33(a) Utilities Water Dist.WTR-004 Chains of Custody / Water Analysis / Reports & Sampling: Chemical (Includes Chlorine Residuals) 10 years 10 years Mag, Ppr State and Federal laws require 10 years; 40 CFR 141.33(a); 22 CCR §64470 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-3 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities Water Dist.WTR-005 Chains of Custody / Water Analysis / Reports & Sampling: Lead & Copper 12 years 12 years Mag, Ppr Required for 12 years or 2 compliance cycles; ); 22 CCR 64400.25; 22 CCR §64470, 40 CFR 141.33(a); 40 CFR 141.91 Lead Dept.WTR-006 Confined Space Entries 2 years 2 years Ppr 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 Utilities Water Dist.WTR-007 Customer Concerns / Customer Complaints: Odor / Taste / Visual Complaints (Correspondence regarding Potable Water) 5 years 5 years Mag, Ppr 5 years is required in State and Federal law for any complaints; 40 CFR 122.41(j)(2) & 40 CFR 141.33(b); 22 CCR 64470(a) Public Works / Engineering WTR-008 Development Review Comments Copies - When No Longer Required Copies - When No Longer Required Mag, Ppr GC §34090.7 Utilities Water Dist.WTR-009 Environmental Agencies / Regulatory Agencies (EPA, DHS, etc.) Minimum 2 years Minimum 2 years Mag, Ppr Department Preference; GC §34090 Utilities Water Dist.WTR-010 Fire Hydrant Flow / Pressure Tests (Development or Maintenance) - Database Indefinite Indefinite Mag, Ppr Department Preference (data is interrelated); GC §34090 Utilities Water Dist.WTR-011 Fire Hydrant Flow / Pressure Tests (Development or Maintenance) - Paper Minimum 2 years Minimum 2 years Mag, Ppr Department Preference (valves are exercised every year); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-4 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities Water Dist.WTR-012 Log Book (Pump Houses)7 years 7 years Mag Ppr Department Preference; GC §34090 Utilities Water Dist. Or HEALTH? WTR-013 NPDES Monitoring Reports (Well Site Discharges)3 years 3 years Mag, Ppr Monitoring records required for 3 years in Federal law; 40 CFR §§122.21, 122.41 Utilities Water Dist. Or HEALTH? WTR-014 NPDES Permits (Well Site Discharges) Expiration + 3 years Expiration + 3 years Yes: Until Expiration Mag, Ppr Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41; CCP §337 et seq. Utilities Water Dist.WTR-015 Operating Permit (Wells)Expiration + 2 years P P Mag, Mfr, OD, Ppr S / I No Department preference; GC §34090 Utilities Water Dist.WTR-016 Operations & Maintenance Manuals / O & M Manuals Disposal of Equipment Disposal of Equipment Mag, Ppr Department preference; GC §34090 Utilities Water Dist.WTR-017 Reservoir Maintenance P P Mag, Mfr, OD, Ppr S Yes: After QC Department preference; GC §34090 Utilities Water Dist.WTR-018 SCADA Database (Water) (Supervisory Control and Data Acquisition) Indefinite Indefinite Yes Mag Data is interrelated; system qualifies as a "trusted system"; GC §§34090, 12168.7 Lead Dept.WTR-019 Underground Service Alerts (USA's)3 years 3 years Mag, Ppr Required for 3 years; GC §§4216.2(f) & 4216.3(d); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-5 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk WTR-020 Urban Water Management Plans (UWMP) Copies - When No Longer Required Copies - When No Longer Required Yes Mag, Mfr, OD, Ppr S Yes: After 10 years Department Preference (copies) GC §34090.7 Utilities Water Dist.WTR-021 Videos - Water Wells, Repairs, Reservoirs, Tanks, etc.P P Mag Department preference; GC §34090 Utilities Water Dist.WTR-022 Vulnerability Assessment / Emergency Response Plan / Risk & Resilience Assessment / Hazard Mitigation Plan When Superseded - Minimum 2 years When Superseded - Minimum 2 years Mag, Ppr Confidential; 42 USC 300i-2(c); GC §34090 Utilities Water Dist.WTR-023 Water Production Reads / Reports (to State DHS & DWR)5 years 5 years Mag, Ppr Department Preference; Meets California Department of Health requirements (3 years); GC §34090 Utilities Water Dist.WTR-024 Water Quality Reports / Consumer Confidence Reports 12 years P P Mag, Mfr, OD, Ppr S / I Yes (after QC) Department preference; State law and federal laws require 10 years; 40 CFR 141.33(a); 22 CCR §64470 City Clerk WTR-025 Water Supply Agreements Copies - When No Longer Required Copies - When No Longer Required Yes Mag, Mfr, OD, Ppr S No Send originals to City Clerk; GC §34090.7 Utilities Water Dist.WTR-027 Well Records (includes Destroyed or Abandoned Wells) P P Mag, Mfr, OD, Ppr S Yes: After QC Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-6 Office of Record Retention No.Records Description Retention / Disposition Comments / Reference (OFR)Active (in office) Records Center, OD or Mfr Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work WTR-028 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite Indefinite Mag Data is interrelated; GC §34090 Division Providing Service / Work WTR-029 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required When No Longer Required Mag Ppr Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work WTR-030 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years 5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 08/24/2011 City Council Agenda Item Report Agenda Item No. COV-176-2020 Submitted by: Mark Aumentado Submitting Department: Public Utilities Meeting Date: June 2, 2020 SUBJECT Change Order No. 1 to Construction Contract with General Pump Company, Inc. for On-Call Well and Booster Pump Repairs Recommendation: A) Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15301, because the project consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use; and B) Approve and authorize the City Administrator to execute Change Order No. 1 to the Construction Contract with General Pump Company, Inc., in substantially the same form as submitted, authorizing renewal of the contract term for a one year period from July 1, 2020 through June 30, 2021, at a cost not-to-exceed $600,000 for the renewal term for on-call well and booster pump repairs. Background: The City of Vernon owns and operates nine production water wells, eight storage tanks, and fourteen booster pumps located across three booster plants. Annually, these facilities are used to pump and provide approximately 6,900 acre feet of ground water to customers throughout the City. The City is also able to purchase water from Central Basing Municipal Water District (CBMWD). The Water Division is working to reduce the City’s reliance on imported water. Historically, imported water has been significantly more expensive than pumping groundwater. Additionally, the City owns four sump pumps that prevent flooding for the underpasses at Downey Road and Washington Boulevard; the sump pumps are currently operated and maintained by the Water Division. Unfortunately, due to facility age and deferred maintenance, many facilities are deteriorating and are in need of repair. Repair and rehabilitation of these facilities will aid the Water Division in serving the community with pumped groundwater that is significantly less expensive than importing water into the City through the connection with the CBMWD. On June 4, 2019, City Council approved a Construction Contract with General Pump Company, Inc. (GPC) for On-Call Well and Booster Pump Repairs. The contract went into effect on July 1, 2019, for an initial one-year term with the option to extend the contract for up to two additional one-year terms. As repairs and rehabilitation are performed on an on-call and as-needed basis, an exact scope of work is challenging to predict. The Notice Inviting Bids (NIB) for the project included a line item list of specific tasks developed to ensure consistent and competitive prices. For work not captured by the line items, staff requested work proposals which, if possible, were broken down into material costs and hourly rates of labor and equipment consistent with the rates provided in the NIB. During the initial one-year term, GPC successfully performed tasks to repair numerous City facilities. Namely, GPC was integral in assisting staff with tools to properly assess the current conditions of Wells 15 and 21 to prepare for future work. Additionally, GPC played a major role in the repair of Booster Pump 2-1, Booster Pump 2-2, Well 11, and Well 16. Currently, GPC is performing a major rehabilitation for Well 15 which includes modifications to the well pedestal and equipment. Staff plans to utilize GPC on this contract for the rehabilitation of Well 15 and various repairs to Well 21, which are projects listed in the Water Division Capital Improvement Plan to be funded with bond proceeds. Staff determined that the renewal of the term of the agreement for an additional year is necessary to facilitate needed work and repairs on various facilities. If the extension is approved, Vernon Public Utilities (VPU) will evaluate the need for the second extension and determine an appropriate budget on or before June 30, 2021. The second contract extension and associated funds will be presented to the City Council for approval at an appropriate time. The Change Order has been reviewed and approved by the City Attorney's Office. Fiscal Impact: As previously approved on June 4, 2019, this Construction Contract had a term of one year with an option to extend up to two additional one-year terms. Presently, staff wishes to move forward and extend the contract for another one-year term for a not-to-exceed amount of $600,000 through the proposed Change Order No. 1. Although the contract includes an option to extend the Construction Contract for up to two additional one-year terms, any Contract extensions and additional funds will be requested and brought to City Council for approval as necessary prior to execution. If this Change Order is approved, the contract will have one remaining year to extend and staff will re-evaluate the need for the final one-year extension at an appropriate time. A significant amount of the contract amount will be funded from bond proceeds. The initial one-year term was approved for a not-to-exceed amount $600,000. As of April 2020, staff has utilized $149,586.95 and estimates to close the fiscal year with four additional invoices. The total will not exceed $600,000. The cost of this work is included in the proposed budget for Fiscal Year 2020-2021. Attachments: 1. Change Order No. 1 to General Pump Inc. Construction Contract CITY OF VERNON PUBLIC UTILITIES DEPARTMENT CONTRACT CHANGE ORDER NO. 1 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: On-Call Well and Booster Pump Repairs Contract No. LP-0464 FEDERAL PROJECT No. EDEN Project No. REQUESTED BY: City of Vernon Supplemental No. TO: General Pump Company, Inc. CONTRACTOR You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. This Change Order No. 1 provides for: 1. Renewal of the Contract term for an additional one-year period from July 1, 2020 through June 30, 2021. 2. Increase of Contractor’s total amount not to exceed by an additional $600,000.00 to be utilized for On- Call Well and Booster Pump Repairs for the period of July 1, 2020 through June 30, 2021.  Contract Amount (Base Bid) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 600,000.00 Amount of This Change Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 600,000.00 Amount of Previous Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 0.00 Total Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $600,000.00 Modified Contract Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,200,000.00 By reason of this change order the time of completion will be adjusted as follows: One (1) Calendar Year Approved: Date: Carlos Fandino, City Administrator Attest: Date: Lisa Pope, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Contractor: By: Title: Accepted Date: Contractor: By: Title: c: Project File/Contractor/Purchasing Rev. 01/13 City Council Agenda Item Report Agenda Item No. COV-185-2020 Submitted by: Claudia Arellano Submitting Department: Public Works Meeting Date: June 2, 2020 SUBJECT Sub-Recipient Agreement for the Purposes of the Proposition 1 Storm Water Agreement – Supplemental Expense Recommendation: A. Find that approval of the supplemental expense is exempt under the California Environmental Quality Act (CEQA) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore is not a “project” as defined in CEQA Guidelines section 15378, and to the extent approving the supplemental expense can be deemed a “project,” it is part and parcel of the larger project of designing and constructing the infiltration cistern regional project, which has been subject to CEQA review and mitigation; and B. Approve the supplemental expense for an amount up to $8,000 for the implementation of the John Anson Ford Park Infiltration Cistern, Phase I (Project) approved by City Council under the Sub-Recipient Agreement between the City of Vernon the cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park, Maywood (Sub-Recipients), and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) for the purposes of the Proposition 1 Storm Water Agreement. Background: On March 6, 2018, the City Council of the City of Vernon approved a Sub-Recipient Agreement between the Sub-Recipients and GWMA to provide for administrative support for the design, construction, maintenance and payment of the cost of the project in compliance with the State Grant Agreement and for payment of the grant match. The City of Vernon’s share of the grant match is $212,743.82. During the CEQA mitigation process of the project, the City of Bell Gardens discovered the loss of two baseball fields during construction. The City of Bell Gardens reached out to several neighboring cities for use of their baseball fields to no avail. With no other recourse at that time, the City of Bell Gardens had to retrofit one baseball field at Veterans Park which is also located in Bell Gardens to accommodate the baseball leagues. GWMA obtained three quotes for the Veterans Park baseball field retrofit. The lowest bid was $40,000. The City of Bell Gardens requested that the Sub-Recipients share in the cost for the retrofit. The City of Vernon’s proportionate share for the retrofit is expected to be $7,732.36 and no more than $8,000. Since the cost of the baseball field retrofit was unknown at the time, it was therefore not included in the matching funds budget of the Sub-Recipient Agreement between the Sub-Recipients and GWMA in 2018. This type of unforeseen cost is covered in the Sub-Recipient Agreement under Section 1.11 Cost Overruns, “… To the extent that overrun costs are unforeseen and outside of Bell Gardens' control and not covered by Grant and local match funds, Bell Gardens shall complete the Project to the extent required under the terms of the Grant Agreement. In such case, the Sub-recipients shall contribute funds sufficient to cover such cost overruns in accordance with each Sub-recipients' Percentage Share…” While the project is located in the City of Bell Gardens, it will benefit each of the Sub-Recipients as it will facilitate compliance with the Watershed Management Program Plan as required under the National Pollutant Discharge Elimination System Permit for Waste Discharge Requirements for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles County, except those discharges originating from the City of Long Beach MS4. Fiscal Impact: The City of Vernon’s proportional share of the supplemental expense to retrofit a baseball field for the implementation of the project is expected to be $7,732.36 and no more than $8,000. This expense is not specifically budgeted, however, there are funds available in the Public Works budget. Moreover, the cost of the retrofit may be expensed towards the Measure W revenues. Attachments: City Council Agenda Item Report Agenda Item No. COV-178-2020 Submitted by: Michael Earl Submitting Department: Human Resources Meeting Date: June 2, 2020 SUBJECT Agreement with Alliant Insurance Services, Inc. for Health Benefits Brokerage and Consulting Services Recommendation: Approve and authorize the City Administrator to execute a Services Agreement with Alliant Insurance Services, Inc. (Alliant), in substantially the same form as submitted, for a one-year term in an amount not-to-exceed $74,000 for the provision of Health Benefits Brokerage and Consulting Services, with an effective date of July 1, 2020. Background: The City uses the services of a professional health benefits insurance broker to assist the City in the acquisition, implementation, maintenance, communication, and improvement of employee and retiree health and welfare benefits. In accordance with the Vernon Municipal Code (VMC) and in order to select an appropriate firm to provide the aforementioned services, a Request for Proposals (RFP) was issued to employee benefit brokerage firms and posted on the City's website. Seven responses from qualified benefits consulting firms were received in response to the RFP. Following an initial review of the proposals, four firms were invited to participate in an interview and to make presentations regarding their proposed services. A selection panel consisting of six City staff members from a cross section of management, supervisory, analytical, and human resources staff reviewed the proposals and participated in the interviews and presentations. Three of the four firms invited to the interviews attended and participated in the process. Each of the three final firms provided very competitive proposals; however, Alliant consistently ranked the highest by the review committee. Additionally, Alliant has been extremely successful in assisting the City in obtaining competitive rates across all lines of employee benefits provided. Alliant is a recognized leader in the public agency arena, with over 100 public entity clients, including representing over 300 cities. They are California's largest public agency consultant and benefits broker. Nationally, they are represented by a staff of nearly 3,000 employees and rank as the 8th largest insurance brokerage firm in the United States. Their experience in leveraging their size and expertise in the insurance market has helped their public sector clients, including the City of Vernon, realize cost reductions with long-term stability. It is recommended that City Council approve and authorize the City Administrator to execute the proposed services agreement with Alliant for Health Benefits Brokerage and Consulting Services. The proposed agreement has been reviewed and approved by the City Attorney’s Office. Fiscal Impact: The total not-to-exceed value of the proposed agreement with Alliant is $74,000 for a one-year term. This amount is not paid to the vendor directly, but is built into the rates for benefits and is paid to Alliant as commissions. Sufficient funds are included in the FY 2020/2021 Human Resources proposed budget to cover the cost for services. Attachments: 1. Services Agreement with Alliant Insurance Services, Inc. SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ALLIANT INSURANCE SERVICES, INC., FOR HEALTH BENEFITS BROKERAGE AND CONSULTING SERVICES 1 COVER PAGE Contractor: Alliant Insurance Services, Inc. Responsible Principal of Contractor: Michael Menzia, Executive Vice President Notice Information - Contractor: Alliant Insurance Services, Inc. 333 S. Hope Street, Suite 3750 Los Angeles, CA 90071 Attention: Michael Menzia, Executive Vice President Phone: (818) 606-9315 Email: mmenzia@alliant.com Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Michael Earl, Director of Human Resources Telephone: (323) 583-8811 ext. 239 Email: mearl@ci.vernon.ca.us Commencement Date: July 1, 2020 Termination Date: June 30, 2021 Consideration: Total not to exceed $74,000.00 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ALLIANT INSURANCE SERVICES, INC., FOR HEALTH BENEFITS BROKERAGE AND CONSULTING SERVICES 2 This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation (“City”), and Alliant Insurance Services, Inc., a California corporation (“Contractor”). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on June 2, 2020. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals issued on or about November 9, 2017, Exhibit “A”, and Contractor's proposal to the City ("Proposal") dated November 29, 2017, Exhibit “B”, both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Contract shall commence on July 1, 2020, and it shall continue through June 30, 2021, unless terminated at an earlier date pursuant to the provisions thereof. 3 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services the City will pay Contractor a total of $74,000 annually. 5.2 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.3 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.3.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.3.2 Approved reproduction charges. 5.3.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 8 5.4 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. 5.5 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT 6.1 Period: July 1, 2020 – December 31, 2020 Payment to the Contractor, is in the form of commissions which are built into the rates. Once a premium payment has been made by the City, the insurance carrier will issue a commission payment to the Contractor. 6.2 Period: January 1, 2021 – June 30, 2021 Payment to the Contractor will be on a fee basis. The annual fee will be $74,000 and will be invoiced on a quarterly basis. The City will pay the Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 63 Payment for both periods shall be payment in full for all services, authorized costs, and authorized extra work covered by this agreement. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City 9 staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless f rom, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the negligent acts or omissions or willful misconduct of Contractor hereunder, or arising from Contractor’s negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. 10.1 Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. (i) Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. (ii) The policy shall state that they afford primary coverage. (iii) Policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 1 0 10.2 General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (i) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (ii) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. (iii) The policy shall state that they afford primary coverage. (iv) Policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 10.3 Professional Errors and Omissions coverage in a sum of at least $1,000,000, where such risk is applicable. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. 1 1 10.4 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers’ compensation insurance in accordance with the laws for California for all of the subcontractor’s employees. Compliance is accomplished in one of the following manners: (i) Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iii) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. (iv) Policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 10.5 Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. 10.6 Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. 10.7 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option immediately terminate this Contract and seek all damages and costs incurred from the Contract resulting from said breach; 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 1 2 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent , officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 9 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarifica tion and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 11 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal. 11.11.6 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if 12 drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Michael Earl, Director of Human Resources 4305 Santa Fe Avenue Vernon, CA 90058 13 If to the Contractor: Alliant Insurance Services, Inc Attention: Michael Menzia, Executive Vice President 333 S Hope Street, Suite 3750 Los Angeles, CA 90071 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing 14 that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. 15 The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay. 11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit “D”. Upon the City’s request, certified payroll records shall promptly be provided to the City. - 16 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “E”. [Signatures Begin on Next Page]. 17 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation Alliant Insurance Services, Inc, a Delaware corporation By: Carlos R Fandino, Jr., City Administrator By: Name: Michael Menzia Title: Executive Vice President ATTEST: Lisa Pope, City Clerk By: Name: Patricia Moore APPROVED AS TO FORM: Title: First Vice President Arnold M. Alvarez-Glasman, Interim City Attorney 18 EXHIBIT A REQUEST FOR PROPOSALS June 2017 City of Vernon Request for Proposals (RFP) Health Benefits Brokerage and Consulting Services City of Vernon Human Resources Department 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 2 of 11 June 2017 1. INTRODUCTION AND PROJECT The City of Vernon is requesting proposals from qualified licensed Employee Benefits Brokerage and Consulting firms to provide health benefits consulting services in the areas of plan design, administration of contracts, and plan renewal, including but not limited to medical, dental, vision, life and accidental death & dismemberment, long-term disability, Employee Assistance Program (EAP), Section 125 flexible benefit plan (FSA), Health Savings Account (HSA), and supplemental and ancillary plans. The City will select one firm based on demonstrated competence and a cost effective approach to design, conduct, and assist in the administration of the City’s health benefit program. 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon has been developed as an industrial community. At the turn of the 20th century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an “exclusively industrial” city. By the 1920’s, Vernon was attracting large stockyards and meatpacking facilities. In the 1930’s, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City’s business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tem from its own membership to serve one-year terms. Labor Force: Vernon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen’s Association, the Vernon Fire Management Association, International Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. 3. ISSUES OR PROBLEMS TO BE ADDRESSED The City of Vernon is seeking a Health Benefits Brokerage and Consulting Services firm to participate in the analysis of the City’s health programs and advise on employee and retiree benefit plans. City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 3 of 11 June 2017 4. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of a highly qualified licensed insurance Brokerage and Consulting firm that is well versed in the employee benefits market, experienced in advising in comparable public agencies and works well with various levels of staff and management. The City is particularly interested in a firm that can offer creative, innovative approaches, with a proven track record, that allows the City to maintain quality benefit programs and contain or reduce costs. The selected firm will perform a full range of benefit program services related to acquisition, implementation, maintenance, communication and improvement of the City’s employee and retiree health insurance benefits. The selected firm shall provide services, including, but not limited to, the following: 1. Assist in the development of long-range goals and strategies, including making recommendations and projections of potential savings; 2. Procure group insurance coverage for medical, dental, vision, life and accidental death & dismemberment, long-term disability, Employee Assistance Program (EAP), Section 125 flexible benefit plan (FSA), Health Savings Account (HSA), and supplemental and ancillary plans; 3. Solicit competitive bids from benefit plan vendor markets that specialize in group benefit plans and evaluate bids and bidders, including claims procedures, experience and history, service, financial policies, and stability and identify the most beneficial and cost-effective package that meets the City’s needs; 4. Representation in all negotiations with insurance providers on issues related to premiums, services, benefit level, plan design, special terms and conditions. 5. Analyze existing coverage and identify or develop cost-saving alternative benefit strategies and plans; 6. Provide quarterly claims experience reports; 7. Provide information and recommendations on a variety of subjects including but not limited to, employee benefit issues, trends, proposed and new State and/or Federal legislation (i.e. COBRA, HIPPA, ACA, Medicare, and IRS Rules and regulations); 8. Be available to provide assistance to staff, employees, and retirees with issues involving billing, claims, eligibility problems, disputes, interpretation of related contracts and services, changes and general troubleshooting; 9. Advise on a continuing basis and in a timely manner of any and all significant matters and developments regarding the progress of carrier service issues; 10. Attend periodic meetings with City staff, employees and/or retirees to facilitate and assist in the management of the City’s employee benefit plans; City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 4 of 11 June 2017 11. Be available to attend the City’s annual Health and Wellness Fair and open enrollment employee informational meetings, coordinate and participate open enrollment meetings as reasonably requested, and assist with the development of open enrollment materials; 12. Provide legal opinions pertaining to the City’s employee/retiree benefit plans and programs including analysis and application of all relevant laws, statues, and regulations; 13. Review and analyze all benefit plan provider agreements for compliance with all applicable federal and state laws, statues, and regulations; 14. Participate in the development, negotiation and implementation with health benefit providers and administrators on matters such as, but not limited to, premium rates, service, benefit levels plan design, special terms and conditions, etc. and negotiate changes and additions in contracts; 15. Provide assistance, technically and creatively, in the on-going development and preparation of various employee communication materials; 16. Assist the Human Resources Department in the preparation and/or review and updating of benefit plan documents and benefit summary plan descriptions for all plans; 17. Assist in developing and evaluating employee needs and satisfaction surveys; 18. Submit annual reports detailing compensation and/or commissions received from contracted carries of the City; 19. Coordinate the flow of information between staff and contracted carriers; 20. Manage plan transitions as necessary; 21. Be available to assist staff with obtaining health benefits program materials; 22. Be available to provide various types of reports as needed; 23. Be available to provide information on new products as requested; 24. Provide an annual review and summary of employee/retiree benefits including analysis of the quality provided, cost effectiveness, competitiveness and recommendations. 5. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select one firm for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 5 of 11 June 2017 Proposals: 1. The proposer must be a licensed insurance brokerage and consulting firm and have advanced knowledge of the laws and practices relating to employee benefits consulting within a municipal government setting. These include some articulated knowledge of the laws governing each of the service areas for which the proposer wishes to be considered. 2. The proposer has a demonstrated track record of success in handling all aspects of employee benefits consulting in the service area being proposed and at least five (5) years providing these services to public entities in a unionized environment in the State of California. 3. The proposer shall provide three references, preferably from governmental entities, for relevant work performed in the past five years. When possible, include references from cities of a similar size and character to Vernon. If the proposer does not have three governmental entity references, references from private entities may be provided. 4. The proposer can demonstrate understanding of the assignment and knowledge of the skills necessary to service in the role of Benefits Consultant/Broker. B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring bid: 1. 40% Qualifications, background and prior experience of the firm in the Service Area(s) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work. 2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. If rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state. 3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of proposer. 6. FORMAT AND DELIVERY OF RESPONSE City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 6 of 11 June 2017 Respondents are asked to submit one (1) unbound original, ten (10) hard copies and one (1) electronic copy (via email to krueda@ci.vernon.ca.us) of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5” X 11” pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1” margin on all boarders. 2. Organize your submittal in the order described above. 3. Prominently label the package: “Health Benefits Brokerage and Consulting Services” and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Michael A. Earl, Director of Human Resources 4305 Santa Fe Avenue Vernon, CA 90058 4. Responses are due on or before 5:00 p.m. on November 30, 2017. Late response will not be accepted. 5. If you have any questions about this RFP, please contact Karina Rueda, Human Resources Analyst, at (323) 583-8811, ext. 325. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub- contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. Introduction: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 7 of 11 June 2017 D. General Scope of Work: Briefly summarize the scope of work as the proposer perceives or envisions it for each Service Area proposed. E. Work Plan: Present concepts for conducting the work plan and interrelationship of all projects. Define the scope of each task including the depth and scope of analysis or research proposed. F. Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer’s most favorable terms and conditions, since selection and award may be made without discussion with any firm. Proposer shall submit costs in one or both of the following forms: 1. Straight commission basis - Please provide estimated commissions for Medical, Dental, Vision, Life and AD&D, LTD, EAP and FSA insurance carriers. 2. Separate annual consulting fee basis Indicate how commission arrangements will be handled. The City prefers commission arrangements be handled directly with contracted insurance carriers. If proposer expects to be compensated by some other method or beyond the commission structure, please outline your fees. All prices should reflect “not to exceed” amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. G. Ability of the Proposer to Perform: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. Provide a list of references. The selected firm shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. H. Affidavit of Non-Collusion. Proposer must submit a completed and signed, “Affidavit of Non-Collusion.” (Copy attached as Exhibit A). 7. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 8 of 11 June 2017 At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City’s website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City’s project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 8. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e-mail materials provided by any person other than designated contact staff of City shall not be considered binding. E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City. City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 9 of 11 June 2017 9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE The selected consultant shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. The consultant shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee’s complaining to the City with regard to the employer’s compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit “D” of the standard form contract, attached hereto as Exhibit B. Upon the City’s request, certified payroll records shall promptly be provided to the City. 11. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 10 of 11 June 2017 EXHIBIT A AFFIDAVIT OF NON-COLLUSION March 2013 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) _______________________________________________________________, being first duly sworn deposes and says that he/she is ______________________________________________________________________ (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of______________________________________________________________________________________ (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct By:______________________________________ Title:________________________________ Date:____________________________________ City of Vernon Health Benefits Brokerage and Consulting Services Request for Proposals Page 11 of 11 June 2017 EXHIBIT B STANDARD FORM CONTRACT June 2017 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME] FOR HEALTH BENEFITS BROKERAGE AND CONSULTING SERVICES COVER PAGE Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice Information - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: [insert name, title] Phone: [insert phone number] Facsimile: [insert fax number] Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: [insert department head] [insert department head title] Telephone: (323) 583-8811 ext. [insert] Facsimile: [insert fax number] Commencement Date: [insert commencement date] Termination Date: [insert termination date] Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 10.20 June 2017 2 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR’S NAME] FOR HEALTH BENEFITS BROKERAGE AND CONSULTING SERVICES This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation (“City”), and [Contractor’s Name], a [State incorporated in] corporation (“Contractor”). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on ____________, ____. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated ___________, Exhibit “A”, and Contractor's proposal to the City ("Proposal") dated ____________, Exhibit “B”, both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. June 2017 3 4.0 TERM. The term of this Contract shall commence on [start date] and it shall continue until [state date which may not be more than three years from the commencement date], unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “C” attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, including change orders, shall not exceed [state amount] without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. June 2017 4 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “C,” if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. June 2017 5 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. There is no change order authority provided in this Contract. 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 INSURANCE. Contractor shall, at its own expense, procure and maintain policies June 2017 6 of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. 9.2.2 General Liability with minimum limits of at least $1,000,000 per occurrence with a combined aggregate of $2,000,000 written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. 9.2.3 If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. 9.2.4 Professional Errors and Omissions coverage of at least $2,000,000. 9.2.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners: (i) Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this June 2017 7 Contract; or (iii) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 9.2.7 Insurance shall be placed with insurers with a Best's rating of at least A- VIII. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.2.9 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 10.0 GENERAL TERMS AND CONDITIONS. 10.1 INDEPENDENT CONTRACTOR. 10.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has June 2017 8 and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 10.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 10.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. June 2017 9 10.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 10.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its June 2017 10 obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 10.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 10.11 INTERPRETATION. 10.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 10.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 10.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral June 2017 11 representations or modifications concerning this Contract shall be of no force or effect. 10.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal. 10.11.8 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 10.11.9 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 10.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 10.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 10.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California June 2017 12 and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 10.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Michael A. Earl, Director of Human Resources 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 10.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a June 2017 13 prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 10.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor June 2017 14 shall be required to provide such document and other information within fifteen (15) days of the request. 10.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 10.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 10.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. June 2017 15 10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay. 10.24 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit “D”. Upon the City’s request, certified payroll records shall promptly be provided to the City. 10.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “E”. [Signatures Begin on Next Page]. June 2017 16 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation By: ____________________________ [Insert Name and Title] [CONTRACTOR’S NAME, a [State incorporated in] corporation By: Name: Title: ATTEST: _______________________________ Maria E. Ayala, City Clerk By: Name: Title: APPROVED AS TO FORM: _______________________________ Hema Patel, City Attorney June 2017 17 EXHIBIT A REQUEST FOR PROPOSALS June 2017 18 EXHIBIT B PROPOSAL June 2017 19 EXHIBIT C SCHEDULE June 2017 20 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer’s compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney’s fees, or to compel City officials to terminate the service contract of violating employers. June 2017 21 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 19 EXHIBIT B PROPOSAL Health Benefits Brokerage and Consulting Services * Estimated dates are fluid and subject to change 1 * Estimated dates are fluid and subject to change 2 0%2%4%6%8%10%12%14%16%18% HMO PPO HSA RxAetnaAnthemBSCACignaUHC 2 3 4 5 General Themes ABSTRACT CIRCLES BENEFITS 6 General Themes BENEFITS THAT FIT 7 General Themes HAPPY ILLUSTRATED 8 General Themes JOURNEYS SPEED-CHANGE 9 Demographic Themes BAY AREA CORPORATE 10 Demographic Themes MILLENNIAL 11 Diversity Themes IDENTIFY FAMILIES 12 Diversity Themes ORIGINS 13 Industry Themes AGRICULTURE Alternate images available for lower right photo CONSTRUCTION 14 Industry Themes EDUCATION -ELEMENTARY EDUCATION -SECONDARY 15 Industry Themes HOSPITAL HEALTH SERVICES -DOCTOR Alternate images available for lower right photo HOSPITAL-HEALTH SERVICES -NURSE 16 Industry Themes OIL-GAS 17 Wellness Themes NOURISH ACTIVITY 18 Custom Your Image Here Your Image Here Your Image Here Your Image Here Your Images Here 19 Sample Taglines 21 Case Study:TECH20 ••••• 22 23 123 Mega Way Tech City CA 99999 • • • • Ben Gineer1000 Oak Drive #5Erewhon, CA 54321 ••• TAKE A CLOSER LOOK OPEN ENROLLMENT: OCTOBER 15 – OCTOBER 30 TECH20 benefits are designed to meet the changing needs of your life. This year, you need to be aware of a few important changes to your benefits. Take some time to review all your benefit materials so that you understand the changes and what you need to do. Make sure to include your spouse or partner in the review if they will covered under our plan. This email provides the highlights. You’ll receive more detailed information in a packet mailed to your home and in upcoming emails and on-site/online meetings. OPEN ENROLLMENT FACTS Open Enrollment is your once-a-year opportunity to review existing benefit elections and:Change your plan choicesAdd or drop dependentsEnroll or re-enroll in Flexible Spending Accounts IMPORTANT! During Open Enrollment, you are selecting your benefits for January 1 – December 31. After Open Enrollment ends, you cannot change your benefit elections until the next Open Enrollment, unless you have a “qualified status change” like a change in your marital status or the birth of a baby or loss of coverage. WHAT’S CHANGING? IRS Increases: The IRS has released maximums for Health Savings Account. You will be able to contribute $3,400 for individuals (a $50 increase from last year) and $6,750 for families.Our new Basic Life and Accidental Death & Dismemberment (AD&D) and Long Term Disability (LTD) carrier will be The Hartford. Open Enrollment is here! GET MORE INFORMATION Visit the TechConnect PortalTechConnect.comUsername: first initial last name (e.g., the username for Jane Smith would be jsmith)Password: your last-saved password (case-sensitive) If you want to:Compare plans, review your Employee Benefits OverviewReviewdetailed benefits, access our plan documents such as Summary Plan Descriptions (SPDs), Benefits Summaries, and Summary of Benefits & Coverage (SBCs)Learn more about our High Deductible Health Plan, watch our Vimeo video TAKE ACTION While we encourage you to review your choices for the coming year, your current elections will carry-over automatically, except for Flexible Spending Accounts where you must re-enroll each year. Suggested Actions: 1. Updating your tobacco status – can only be done once a year during Annual Enrollment 2. Confirm your Health Savings Account (HSA) election – High Deductible plans only. The max contributionlimit will increase for families from $3,350 to $3,400 for individuals and will remain at $6,750 for families.Tech20 will continue to contribute $250 for individuals and $500 for families towards this max limit.3. Re-enroll in a Medical Flexible Spending Account (FSA) – the max contributions have increased by $50: $2,600 for the Healthcare FSA.4. Re-enroll in Dependent Care Flexible Spending Account (FSA) – the max contribution has not yet been released by the IRS (expected late October) but will likely continue at $5,000 (or $2,500 if you are married but filing separately). Important:The IRS now requires employers to collect the Social Security Number of each dependent covered on our plans. Please be prepared to provide this information. ATTEND A MEETING Come to a meeting to find out more about our benefit plans. In addition, you’ll have the opportunity to ask questions. Office Date Time LocationSan Francisco March 15 11:00 AM Embarcadero RoomNew York March 17 2:00 PM PenthouseLos Angeles March 21 11:00 AM Hollywood Room NEED HELP? CONTACT YOUR BENEFIT ADVOCATE! Did you know that you have a dedicated resource to help you with all your benefit-related questions and issues, during open enrollment and throughout the year?Call or email with any questions about enrolling, eligibility, claims, ID cards and more!First Last(949) 123-5544 or tech20@alliant.com 00028 (01-2016) Get started with Ben-IQ™! Here are some frequently asked questions about using Ben-IQ. Q: What is Ben-IQ?A: It’s a free smartphone app that allows you to get your health plan highlights—like deductibles, nurse line numbers, and all kinds of other information. Q: How do I get Ben-IQ?A: If you have an iPhone or Android phone, it’s as easy as 1-2-3. 1. If you have an iPhone, go to the Apple App Store; if you have an Android phone,visit Google Play2. Search for “Ben-IQ”3. Download and install the appIt’s free—just read and agree to the Terms & Conditions, and you’re all set. Q: How do I log in to Ben-IQ?A: Your HR administrator will send you an Employer Key to enter, ensuring that you see the most accurate and up-to-date benefits that belong to you and your family. Q: How do I use Ben-IQ?A: Anytime you need plan information, like:Your deductible.Your nurse line number.Your plan ID card.Your insurance company’s phone number.Definitions of healthcare terms — just turn on Ben-IQ and he’s right there to help.The cost of common healthcare services, like office visits, colonoscopies, blood tests, and more.Wellness tipsHelpful videosBen-IQ’s got a wealth of information right at your fingertips. Q: Will Ben-IQ work on my iPad? A: Yes! Although Ben-IQ is optimized for the iPhone, it also works on your iPad. You do NOT need to have an iPhone to download and use the iOS version of Ben-IQ. To download it to your iPad, type “Ben-IQ” in the App Store search box. On the top of the search results screen, tap the “iPad Only” menu and change it to “iPhone only”.When you run the app, you’ll notice that it’s formatted to fit an iPhone screen. But you may tap the “2x” button to enlarge the view. Q: How do I update Ben-IQ? A: If you already have Ben-IQ, update to the latest version like you normally update any other app. And then re-enter your Employer Key, which is . Check out Ben-IQ and experience Benefits at the Speed of Life. Smarter is better. 1 Applicable Large Employers are those employers who average 50 full-time employees (plus full-time equivalents) over the prior calendar year. 2 Employees who work 30 hours/week or 130/month determined using either the monthly or look-back measurement method 3 this purpose does not include any individual other than children and does not include an employee's spouse. Disclaimer: This material is provided for informational purposes only based on our understanding of applicable guidance in effect at the time and without any express or implied warranty as to its accuracy or any responsibility to provide updates based on subsequent developments. This material should not be construed as legal or tax advice or as establishing a privileged attorney-client relationship. Clients should consult with and rely on their own independent legal, tax, and other advisors regarding their particular situations before taking action. These materials and related content are also proprietary and cannot be further used, disclosed or disseminated without express permission. Smart Moves Toolkit at personalbest.com/extras/17V10tools. LIVE WELL, BE WELL ® best bits typically in Here are Continued on page 4. With 206 bones and more than 600 muscles, our bodies are made to move. Of course, modern trends and technology have led to sedentary lifestyles. We It’s now considered a health risk leading to several diseases, including heart, type cancers — even when we meet the minimum exercise guidelines. intensity exercise (such as brisk walking), >> Walk whenever you can — around your workplace, home and neighborhood.>> Walkbreaks.>> Pace while watching TV or online >> Get up and move about while talking >> as you read or use your smartphone. >> Do more chores. >> Explore standing desks for work (with your employer’s okay) or home. Tips: to get up and move. When you sit less, Get a Living long and well means staying . People who walk in groups enjoy camaraderie, motivation and significant health improvements, based on a review of 42 studies from 14 countries. Researchers studied 1,800 participants who logged 74,000 hours of group walking, despite suffering conditions such as arthritis, dementia, diabetes, fibromyalgia, obesity and Parkinson’s. Results: Participants increased lung capacity and general fitness. They also reduced their weight, body fat, blood pressure, cholesterol and risk of cardiovascular disease. Do you know the major cancer risks? Less than 50% of Americans are aware that we can prevent some cancer through lifestyle choices – balanced diet, regular exercise, healthy weight and not smoking. Instead, many people worry about cancer-causing claims that aren’t supported by science, such as stress, artificial sweeteners and additives in foods, according to a new survey by the American Institute for Cancer Research. While lifestyle choices can’t guarantee you’ll never develop cancer, they can significantly lower your risk. Are you combo snacking? Try eating a balance of macronutrients (carbohydrate, protein, fat) for optimum nutrition and snacking satisfaction. PB4.U® Metabolic syndrome occurs when — high blood pressure, high (good) cholesterol and abdominal obesity. Breast Cancer known, so the risk factors for it can be puzzling. For example, a woman’s risk for ages but young women can also develop it. cancer. to you. The degree of risk with some factors or even many, does not mean you will get breast cancer. CAN’T BE CHANGED: Family history of breast, ovarian or prostate cancer. Personal history of breast cancer. Periods before age 12. High breast density on a mammogram. CAN BE CHANGED: More than 1 alcoholic drink a day. Use of birth control pills. Postmenopausal estrogen therapy. Postmenopausal hormone replacement you can help control. For example, leading a healthy lifestyle, such as maintaining a proper weight and avoiding alcohol, may help protect you. Establish a screening plan with your health care provider. For example, more screening tests might be useful if you’re in or if you have a strong family history. Who Needs the Vaccine?By Elizabeth Smoots, MD, FAAFP 60 or older. It’s designed to prevent shingles — a painful rash caused by herpes zoster, the same virus that causes chickenpox. you are at risk for developing shingles The vaccine helps prevent this.Even people who have had shingles should get vaccinated to avoid having it again, according to the CDC. Some people may develop shingles despite The live shingles vaccine is usually given once and may The vaccine is not recommended that suppress the immune system. Women who could become pregnant and people with certain cancers should not receive the vaccine. Check your health care plan as the vaccine cost may not be covered. People with metabolic syndrome are Surveys suggest a third of adults and up to in the U.S. may have this cluster of The best ways to treat metabolic syndrome also help prevent it: >> obesity is a waist circumference of inches in women. >> Lose excess weight to help bring your blood pressure, glucose and cholesterol levels into healthier ranges. >> moderate-intensity exercise weekly. help control weight and improve your >> Quit smoking, limit alcohol and sleep at least 7 to 9 hours a night to system.>> Work with your health care provider to achieve changes and regularly monitor your symptoms. PB4.U® From Personal Best® | 4g protein || 1g saturated fat || 1g poly fat 22g carbohydrate | 10g sugar || 102mg sodium 1. Preheat oven to paper liners. a large bowl, combine bananas, yogurt, brown sugar, cinnamon, 3. To the same combine. 5. Bakea tester inserted into the center comes out and embracing food as nourishment for it. 2 ripe medium bananas, mashed½ cup plain Greek yogurt½ cup brown sugar1 tsp ground cinnamonolive oil1 egg1 cup ½ cup rolled oats2 tbsp 1 tsp baking powder1 tsp baking soda¼ cup raisins How Not to Go on a By Cara Rosenbloom, RD “Diets don’t work, but lifestyle changes do.” Most people who go on a diet and reducing stress, you can slowly improve your overall health with no fads or gimmicks. Your goal may be to lower your cholesterol Do you eat when you’re stressed? exercise? Track what you eat and then add for water 1 week, and add an extra serving of vegetables the next. You didn’t get here overnight, and change won’t happen overnight either. trainers can help you make a plan you can use for life. If they promise a PB4.U® Phone: Fax: Email: PBeditor@ebix.com Website: personalbest.com Paster, MD; Charles Stuart Platkin, PhD; Elizabeth law and is strictly prohibited. Personal Best® is a registered trademark of Oakstone Publishing, Printed on recycled paper. Q: Wearable medical alert systems? A: medical emergency when you’re alone, a medical alert system could The idea appeals to those living alone, afraid of falling or are buying the systems. >>>>>>>>>>>>>>>>>>>>>>>>>> keep your bank remain prime spots for thieves to capture your credit Learn lways check ATMs and gas pumps your card. evidence of adhesive, damaged or crooked pieces on the machine, loose parts, resistance when using the keypad, or a card reader that than normal. yourself or in a desolate area. such as a wallet or purse and keep your PIN a secret.on’t count your cash or visually shield it with your hand or body so that no one can view it as you enter it. on your account immediately. A B C D E F produce upper respiratory illness responsible Flu viruses spread mainly by droplets made when people with Typical signs include coughing, sore throat, runny or you are exposed to the virus. If you are healthy, you can infect others beginning 1 day becoming sick. heart failure, asthma and diabetes. Continued from page 1. Basic: These models are designed to wear at system connects you to an operator who talks to you through a base unit speaker plugged into your Mid-level: Extra plus: These models are worn wherever you go. You speak to an emergency operator through a cell phone device that detects and transmits – Elizabeth Smoots, MD, FAAFP AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ) ssCOUNTY OF LOS ANGELES ) Michael Menzia , being first duly sworn deposes and says that he/she is Executive Vice President(Insert “Sole Owner”, “Partner”, “President”, “Secretary”, or other proper title)of Alliant Insurance Services, Inc.(Insert name of bidder)who submits herewith to the City of Vernon a proposal; That all statements of fact in such proposal are true; That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such proposal is genuine and not collusive or sham;That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and furtherThat prior to the public opening and reading of proposals, said bidder: a. Did no directly or indirectly, induce or solicit anyone else to submit a false or shamproposal;b. Did not directly or indirectly, collude, conspire, connive or agree with anyone elsethat said bidder or anyone else would submit a false or sham proposal, or that anyoneshould refrain from bidding or withdraw his proposal;c. Did not, in any manner, directly or indirectly seek by agreement, communication orconference with anyone to raise or fix the proposal price of said bidder or of anyoneelse, or to raise or fix any overhead, profit or cost element of his proposal price, or ofthat of anyone else;d. Did no, directly or indirectly, submit his proposal price or any breakdown thereof, orthe contents thereof, or divulge information or data relative thereto, to anycorporation, partnership, company, association, organization, bid depository, or toany member or agent thereof, or to any individual or group of individuals, except theCity of Vernon, or to any person or persons who have a partnership or other financialinterest with said bidder in his business. I certify under penalty of perjury that the above information is correct. By:Title:Executive Vice President, Managing Director Date: November 29, 2017 20 EXHIBIT C SCHEDULE 21 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer’s compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney’s fees, or to compel City officials to terminate the service contract of violating employers. 22 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. City Council Agenda Item Report Agenda Item No. COV-197-2020 Submitted by: Michael Earl Submitting Department: Human Resources Meeting Date: June 2, 2020 SUBJECT Amendment No. 1 to the Side Letter of Agreement with the Vernon Professional Firefighters Association, Local 2312 Recommendation: Adopt Resolution No. 2020-16 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Professional Firefighters Association, Local 2312. Background: The operative memorandum of understanding (MOU) and the existing Side Letter of Agreement between the City of Vernon and the Vernon Professional Firefighters Association (VPFA), Local 2312, will expire August 1, 2020. As it has been determined that the transition of the City’s firefighting and fire related services to the Consolidated Fire Protection District of Los Angeles County will not occur prior to the August 1, 2020 expiration of the Side Letter of Agreement, pursuant to City Council direction, negotiations began with the VPFA for an extension to the Side Letter. On May 7, 2020, the parties reached a tentative agreement as to the terms and conditions of an extension and Amendment to the MOU and Side Letter that reflects the following key provisions: • Extending the terms of the operative MOU and existing Side Letter until the commencement of services by Los Angeles County, or through March 31, 2021, or until such time as a determination is made that the transition of service to Los Angeles County will not proceed; • Effective May 10, 2020, the base salaries of the represented classifications will be increased three percent (3%); • Annual Uniform Allowance will be increased by $125; • VPFA shall, within ten (10) days after City Council approval, withdraw their Unfair Labor Practice Charge filed with the California Public Employment Relations Board (PERB Unfair Practice Charge No. LA-CE-1423-M); and • All other terms of the prior MOU approved by Resolution No. 2018-10 (Attachment 3) and Side Letter of Agreement approved by Resolution No. 2019-41 (Attachment 4) would remain. Fiscal Impact: The cost of implementing the provisions contained within this Amendment will be approximately $686,764 should the transition of fire services to Los Angeles County not occur until March 2021. The estimated cost will be reduced if the transition of services occurs sooner. Funds have been included in the proposed FY 2020/2021 budget in Salaries and Benefits accounts of the Fire Department. Attachments: 1. Resolution No. 2020-16 VPFA 2. VPFA MOU 3. VPFA Side Letter RESOLUTION NO. 2020-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AMENDMENT NO. 1 TO THE SIDE LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND THE VERNON PROFESSIONAL FIREFIGHTER’S ASSOCIATION, LOCAL 2312 SECTION 1. Recitals. A. The Vernon Professional Firefighters Association (VPFA) Local 2312, formerly titled the Vernon Firemen’s Association, has been recognized as an employee organization pursuant to the City of Vernon Employer-Employee Relations Resolution (Resolution No. 4027). B. On July 12, 2016, the City Council of the City of Vernon adopted Resolution No. 2016-36 approving a Memorandum of Understanding (MOU), as amended on April 3, 2018, by Resolution No. 2018-10, setting forth certain terms and conditions for employment of City of Vernon employees in classifications represented by the VPFA, for the period of July 1, 2016 through June 30, 2019. C. Following the August 6, 2019, decision by the City Council of the City of Vernon to contract with the Fire Protection District of Los Angeles County (District) for firefighting services, the City and the VPFA began negotiating the impacts and effects of the City’s decision to contract firefighting services and transition thereto. D. On October 1, 2019, the City Council of the City of Vernon adopted Resolution No. 2019-41 approving a Side Letter of Agreement (Side Letter) setting forth certain terms and conditions for represented employees related to the City’s transition of firefighting services. E. It has been determined that the transition of the City’s firefighting and related services to the District will not occur prior to the August 1, 2020 expiration of the Side Letter, and pursuant to City Council direction, negotiations began with the VPFA for an extension to the Side Letter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The City Council of the City of Vernon hereby approves and authorizes the execution of Amendment No. 1 to the Side Letter of Agreement Resolution No. 2020-16 Page 2 of 2 _______________________ (Agreement) between the City of Vernon and the Vernon Professional Firefighters Association, in substantially the same form as attached hereto as Exhibit A. SECTION 4. The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever action is deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized, including but not limited to, any non-substantive changes to the Amendment attached herein. SECTION 5. The City Council of the City of Vernon hereby directs the City Clerk to send a fully executed Agreement to Dean Richens, President of the Vernon Professional Firefighters Association. SECTION 6. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 2nd day of June, 2020. _____________________________ LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: _________________________________ ARNOLD M. ALVAREZ-GLASMAN, Interim City Attorney EXHIBIT A AMENDMENT NO. 1 TO SIDE LETTER OF AGREEMENT City of Vernon and Vernon Professional Firefighters’ Association, Local 2312 This Amendment to the Side Letter of Agreement (Agreement) is entered by and between the City of Vernon (City) and the Vernon Professional Firefighters’ Association, Local 2312 (VPFA) with respect to the following: WHEREAS, VPFA is the recognized employee organization for employees employed by the City’s Fire Department in the classifications of Firefighter, Firefighter/Paramedic, Firefighter/Paramedic Coordinator, Fire Engineer and Fire Captain. WHEREAS, the City Council of the City of Vernon approved a contract for firefighting and fire related services with the Consolidated Fire District of the County of Los Angeles (“District”) on August 6, 2019; and WHEREAS, the City and VPFA entered into a Side Letter of Agreement with respect to the rights and entitlement of its members should the City transition its firefighting and related services to the District which was approved by the City Council of the City of Vernon on October 1, 2019 through the adoption of City Council Resolution No. 2019-41 (Side Letter); and WHEREAS, it has been determined that the transition of City firefighting and fire related services to the District will not occur prior to the August 1, 2020 expiration of the Side Letter of Agreement; and WHEREAS, it is in the interest of both the City and VPFA to extend the terms of the parties’ operative Memorandum of Understanding (“MOU”) and Side Letter of Agreement, except as amended below; and WHEREAS, on May 7, 2020, the City and VPFA reached a tentative agreement as to the terms and conditions of an extension and Amendment to the MOU and Side Letter of Agreement. NOW THEREFORE, the City and VPFA agree to amend the MOU and Side Letter as follows: 1. Term of Agreement and MOU: The term of the MOU and Side Letter shall be extended until the earlier of either (1) the commencement date of service by the District, in which case no further MOU will be necessary; or (2) until such time as it is reasonably determined that contracting for firefighting service with LA County will not proceed, in which case the provisions of the Side Letter shall be null and void and the parties shall reconvene negotiations for a successor MOU; or (3) March 31, 2021, in which case the parties shall either mutually agree to further extend the Side Letter and the MOU or, if no such agreement is reached to extend the Side Amendment No. 1 to Letter of Agreement Vernon Professional Firefighter’s Association Page 2 of 4 Letter and the MOU, the provisions of this Agreement shall be null and void and the parties shall reconvene negotiations for a successor MOU. 2. Salaries: Article Three, of the MOU is amended to read as follows: Section 1: Salaries Effective May 10, 2020, the base salary schedule will be increased by an additional 3%. Section 2: Fire Captain Effective May 10, 2020, the base monthly salary of a Fire Captain shall be: Grade 31 Step 1 $8,702.00 Step 2 $9,137.00 Step 3 $9,594.00 Step 4 $10,073.00 Step 5 $10,577.00 Section 3: Fire Engineer Effective May 10, 2020, the base monthly salary of a Fire Engineer shall be: Grade 28 Step 1 $7,517.00 Step 2 $7,893.00 Step 3 $8,287.00 Step 4 $8,702.00 Step 5 $9,137.00 Section 4: Firefighter/Paramedic Coordinator Effective May 10, 2020, the base monthly salary of a Firefighter/Paramedic Coordinator shall be: Grade 29 Step 1 $7,893.00 Step 2 $8,287.00 Step 3 $8,702.00 Step 4 $9,137.00 Step 5 $9,594.00 Amendment No. 1 to Letter of Agreement Vernon Professional Firefighter’s Association Page 3 of 4 Section 5: Firefighter/Paramedic Effective May 10, 2020, the base monthly salary of a Firefighter/Paramedic shall be: Grade 28 Step 1 $7,517.00 Step 2 $7,893.00 Step 3 $8,287.00 Step 4 $8,702.00 Step 5 $9,137.00 Section 6: Firefighter Effective May 10, 2020, the base monthly salary of a Firefighter shall be: Grade 25 Step 1 $6,493.00 Step 2 $6,818.00 Step 3 $7,159.00 Step 4 $7,517.00 Step 5 $7,893.00 3. Uniform Allowance: Article Six, Uniform Allowances and Bulletin Boards, of the MOU is amended to read as follows: Section 1: Uniform Allowance On the first pay check in August each year, each unit employee shall be paid the sum of eight hundred and fifty Dollars ($850.00) for the purchase of uniforms. A unit employee hired by the City shall receive an initial issue of uniforms. Uniform allowance is special compensation that shall be deemed earned when paid and shall be reported to CaIPERS as compensation earnable. 4. VPFA shall promptly withdraw PERB Unfair Practice Charge No. LA-CE-1423- M, in no event later than ten (10) days after City Council approval of this Agreement. If VPFA fails to withdraw PERB Unfair Practice Charge No. LA-CE- 1423-M within the identified timeframe, this Agreement shall be automatically revoked and have no force or effect. 5. Except as otherwise expressly modified by this Agreement, all terms, conditions and provisions of the MOU and Side Letter shall continue in full force and effect, and remain unchanged. [Signatures next page] Amendment No. 1 to Letter of Agreement Vernon Professional Firefighter’s Association Page 4 of 4 FOR THE CITY OF VERNON Carlos R. Fandino, Jr., City Administrator Date ATTEST: APPROVED AS TO FORM: Lisa Pope, City Clerk Zaynah Moussa, (seal) Senior Deputy City Attorney VERNON PROFESSIONAL FIREFIGHTERS’ ASSOCIATION Dean Richens, President Date APPROVED AND ADOPTED BY CITY COUNCIL ON ____________________ PER RESOLUTION NO._________________ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF VERNON AND VERNON FIREMEN’S ASSOCIATION July 1, 2016 through June 30, 2019 2 TABLE OF CONTENTS MEMORANDUM OF UNDERSTANDING Parties to the Memorandum of Understanding .................................................................... 5 ARTICLE ONE: FUNDAMENTALS Section 1: Recognition .................................................................................................. 6 Section 2: No Discrimination ......................................................................................... 6 Section 3: Mutual Cooperation .................................................................................... 7 Section 4: Layoffs .......................................................................................................... 7 Section 5: No Strikes or Lockouts ................................................................................. 7 Section 6: City/VFA Meetings ...................................................................................... 7 Section 7: Association Business ................................................................................... 7 Section 8: License Requirement .................................................................................... 8 Section 9: Payroll Deduction ........................................................................................ .8 ARTICLE TWO: LEGAL LIMITATIONS, SAVINGS CLAUSE & TERM Section 1: Legal Limitations and Savings Clause .......................................................... 9 Section 2: Waiver and Term ........................................................................................ . 9 ARTICLE THREE: SALARIES Section 1: Salaries ........................................................................................................ 11 Section 2: Fire Captains .............................................................................................. 11 Section 3: Fire Engineers ............................................................................................ .11 Section 4: Firefighter/Paramedic Coordinator.. .......................................................... 12 Section 5: Firefighter/Paramedic................................................................................. 12 Section 6: Firefighter ................................................................................................... 12 Section 7: Step Advances ............................................................................................. 13 3 Section 8: Salary Adjustment Increase ....................................................................... 13 Section 9: Bilingual Pay ............................................................................................... 14 Section 10: Educational Incentive Pay………………………………………………… 14 Section 11: Hazardous Materials Specialist Pay ............................................................ 15 Section 12: Urban Search and Rescue Specialist Pay ..................................................... 15 Section 13: Physical Fitness/Wellness Program ............................................................ .15 Section 14: Computation of Pay ..................................................................................... 15 ARTICLE FOUR: LONGEVITY Section 1: Employees Hired On or Before June 30, 1994 ............................................ 17 Section 2: Employees Hired After June 30, 1994 and on or before Dec. 31 2013 ....... 17 ARTICLE FIVE: OVERTIME Section 1: Overtime Authorization ............................................................................. 18 Section 2: Staffing ........................................................................................................ 18 Section 3: Leave Inclusion ............................................................................................ 19 Section 4: Training and Recertification ......................................................................... 19 Section 5: Call Backs .................................................................................................... 19 Section 6: Jury Duty ....................................................................................................... 20 Section 7: Non-Compensable ......................................................................................... 20 ARTICLE SIX: UNIFORMS AND BULLETIN BOARDS Section 1: Uniform Allowance .................................................................................... . 22 Section 2: Bulletin Boards ............................................................................................. 22 ARTICLE SEVEN: BENEFITS Section 1: Public Employees Retirement System ........................................................ 23 4 Section 2: Supplemental PERS Benefits.. .................................................................... 23 Section 3: Medical ........................................................................................................ 24 Section 4: Cafeteria Plan .............................................................................................. 24 Section 5: Dental ........................................................................................................... 25 Section 6: Vision ........................................................................................................... 25 Section 7: Life Insurance .............................................................................................. 25 Section 8: Retirees Medical ...................................................................................... .. 26 Section 9: Vacation Time ............................................................................................. 28 Section 10: Sick Leave ................................................................................................... 29 Section 11: Bereavement Leave .................................................................................... .30 Section 12: Deferred Comp ............................................................................................ .32 Section 13: Educational Reimbursement ....................................................................... .32 Section 14: Other City Employee Programs ................................................................... 32 ARTICLE EIGHT: WORK SCHEDULE AND ABSENCES Section 1: FLSA Work Period .................................................................................... 33 Section 2: Work Schedules ......................................................................................... 33 Section 3: Shift Trades .................................................................................................. 33 Section 4: Early Relief ................................................................................................. 34 ARTICLE NINE: GRIEVANCE PROCEDURE Grievance Procedure Steps ............................................................................................... 35 ARTICLE TEN: DISCIPLINE PROCEDURE Discipline Procedure Steps ............................................................................................... 38 ARTICLE ELEVEN: MANAGEMENT RIGHTS Management Rights ........................................................................................................... 41 SIGNATURE PAGE Signatures .......................................................................................................................... 43 5 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF VERNON AND VERNON FIREMEN'S ASSOCIATION, IAFF LOCAL 2312 Parties to the Memorandum of Understanding Pursuant to Chapter 10 (section 3500 et seq) of Division 4, Title 1 of the Government Code and Resolution No. 4027, the Resolution for the administration of Employer-employee relations, the matters within the scope of representation that are set forth in this Memorandum of Understanding (MOU) have been discussed by and between representatives of the City of Vernon and the representatives of the Vernon Firemen's Association, IAFF Local 2312 (hereinafter "VFA"), and except, as otherwise specifically provided herein shall apply only to those defined in the aforesaid Resolution as "full-time sworn and regular part-time employees in the Fire Department except management and confidential employees," otherwise known as Chief Officers. This MOU constitutes a joint agreement by the Municipal Employee Relations Representative ("MERR") and the VFA, to be submitted to the City Council of Vernon for its determination and approval by one or more Resolutions or Ordinances as the City Council may deem fit and proper. The MERR and the Representative of the VFA have agreed that they will jointly urge the City Council of Vernon to adopt one or more Resolutions or Ordinances reflecting the changes in wages, hours, and other conditions of employment agreed upon in this MOU. If approved, the terms agreed upon by this MOU shall take effect on July 1, 2016, except where other effective dates are specified, and shall expire at midnight on June 30, 2019. 6 IN CONSIDERATION OF THE TERMS AND CONDITIONS HEREIN STATED, the VFA and the City of Vernon agree as follows: ARTICLE ONE FUNDAMENTALS Section 1: Recognition The City recognizes the Vernon Firemen's Association as the exclusive recognized employee organization on behalf of all full-time sworn, non-management personnel engaged in fire prevention, suppression, administration and paramedic services within the City, including, but not limited to, employees occupying the job classifications of Firefighter, Administrative Firefighter, Firefighter/ Paramedic, Administrative Firefighter/Paramedic, Firefighter/ Paramedic Coordinator, Administrative Firefighter/Paramedic Coordinator, Fire Engineer, Administrative Fire Engineer, Fire Captain, Regional Training Fire Captain, and Administrative Fire Captain. Section 2: No Discrimination The City and the Association are committed to working together to support a work environment characterized by fair treatment and access to equal opportunities. The provisions of this Memorandum of Understanding shall be applied equally to all employees covered hereby. Neither the City nor the VFA shall discriminate against any individual, applicant or employee with respect to his compensation, terms, condition, or privileges of employment or because of an individual's race, color, sex, religion, national origin, age, marital status, disability, pregnancy, sexual orientation, political or religious opinions or affiliations, or membership or non-membership in the VFA. The terms "they" and "their" may be used in this agreement as substitutes for the terms "his," "her," "his/her," "he," "she," or other terms which would indicate masculine or feminine gender. Whenever the male gender is used herein it shall be construed to refer to both male and female employees. Except as limited by the specific and express terms of this Memorandum of Understanding, the Association hereby retains and reserves unto itself all rights, powers, authority, duties and responsibilities conferred on and vested in it by the laws and the Constitution of the State of California and/or the United States of America. The parties specifically agree that neither VFA nor any VFA representative or member shall be discriminated against, intimidated, coerced, 7 disciplined or retaliated against because of the lawful exercise of its or his rights, including, but not limited to, the right to participate in VFA activities, serve as a VFA officer or director, or otherwise represent the interests of VFA. Section 3: Mutual Cooperation The parties recognize the necessity of cooperating on matters of mutual concern and interest and agree to work together to maximize the effectiveness of the Fire Department and the City. Section 4: Layoffs In accordance with the Meyers-Milias Brown Act, the City and the Association shall meet and confer on the effect of its actions to layoff. This will occur prior to implementation of layoffs, except in emergency circumstances wherein the City Council declares a fiscal emergency pursuant to Article II, Chapter 2.2 of the City of Vernon City Charter. The agreement to meet and confer over the effect of the exercising of a City right shall not in any way impair the right of the City to exercise and implement any of its rights to layoff. The City and the Association agree to a re-opener regarding the Association’s bumping rights and procedures. Section 5: No Strikes or Lockouts During the life of this agreement no work stoppages, strikes, or slowdowns shall be caused or sanctioned by the VFA, and no lockouts shall be made by the City. Section 6: City/VFA Meetings Representatives from the VFA and the City shall meet as needed to discuss issues of mutual concern. Section 7: Association Business The VFA will have available 240 hours of Association Leave Time at the beginning of each calendar year for conducting Association business. Representatives of the VFA shall be allowed time to conduct their Association business as necessary during work hours. Representatives of the VFA shall have reasonable access to the work sites of unit employees at any time during the working hours to conduct Association business as long as such visits do not unreasonably interfere with the conduct of the City's usual business and the employee's work. Coordination of such work will be made with the Fire Chief to ensure the availability of staffing levels for such meetings. Representatives of VFA may use any Fire Department facilities free of charge for its Board of Directors and general membership meetings provided such facility is not otherwise booked. VFA shall secure approval 8 from the Fire Chief for the date and time it wishes to secure use of the facility. The granting of such approval will be made if the City facility is not otherwise scheduled to be used at the time of VFA's request. Association Leave shall be subject to the following requirements and restrictions: A. The VFA President will be responsible for assigning any Leave Time to his board members. Unused hours may not be carried over from one year to the next without the written authorization of the Fire Chief or his designee. B. In each case where Leave Time is requested, such request must be in writing to a Battalion Chief or above a minimum of 72 hours before the Leave Time is needed unless authorized in writing by the Fire Chief or his designee. C. Association Leave Time will not be granted if it will cause overtime unless it is authorized in writing by the Fire Chief or his designee. D. In no case will Association Leave Time be used for political activity and/or action(s) purposes. No unit employee shall engage in political activity while on duty or in uniform. Section 8: Driver's License Requirement Firefighters of all ranks from captain and below must maintain at the minimum a Class C driver's license with a firefighter endorsement. New firefighters must attain their license within their probationary period. Exceptions to this requirement must be approved by the Fire Chief. Section 9: Payroll Deduction The City shall, during the term of this agreement, effect a payroll deduction for membership dues, service fees and other charges authorized pursuant to an executed form signed by the employee permitting such deductions. Any payroll deductions collected by the City shall be transmitted on a biweekly basis to the treasurer of the Association, or such other party designated in writing by the Association. The City shall not be obligated to put into effect any new, changed, or discontinued deduction until the first pay period commencing not more than thirty (30) days after receiving the request. This provision shall remain operative as long as VFA is the exclusive recognized employee organization of unit employees. 9 ARTICLE TWO LEGAL LIMITATIONS, SAVINGS CLAUSE, AND TERM Section 1: Legal Limitations and Savings Clause It is understood and agreed that this Memorandum of Understanding (including, but not limited to, the provisions of the Fair Labor Standards Act) and any and all Resolutions or Ordinances adopted in implementation thereof are and shall be subject to all present and future applicable federal and state laws and regulations and shall be effective and implemented only to the extent permitted by such laws and regulations. If any part of this Memorandum of Understanding or of any Resolution or Ordinance adopted in implementation thereof is in conflict or inconsistent with any such applicable provisions of federal and state laws or regulations or otherwise held to be invalid or unenforceable by any tribunal of competent jurisdiction, such part or provision shall be suspended and superseded, and such applicable laws and regulations and the remainder of this Memorandum of Understanding shall not be affected thereby and shall remain in full force and effect. However, should the invalid or illegal provisions relate to the compensation or benefits of unit employees, the City and the Association agree to meet and confer on alternative compensation or benefit that shall be of substantially equal value for both the employee and the City. Section 2: Waiver of Bargaining and Term The VFA and City of Vernon hereby agree that no changes in this MOU regarding the wages, hours, or other conditions of employment of employees in the classifications represented by the VFA that would take effect prior to the expiration of the MOU shall occur, unless both parties mutually agree to such changes. Each of the parties acknowledges that it had a full and unrestricted right to make, advance, and discuss all matters properly within the scope of the meet-and-confer process in accordance with the Meyers-Milias-Brown Act (Cal. Gov't Code 3500, et. seq.). Except as otherwise provided herein during the term of this Memorandum of Understanding, the parties expressly waive and relinquish the right to compel the other to meet and confer except by their mutual consent with respect to any subject or matter, whether referred to or covered by this Memorandum of Understanding or not, even though each subject or matter may or may not have been within that party's knowledge or contemplation at the time they met and conferred or executed this Memorandum of Understanding. The City reserves the right to add to, delete from, amend or modify the Administrative rules, the City Municipal Code, and the City’s Personnel Policies and Procedures manual during the term of the Memorandum of Understanding, subject to the requirements of the Meyers-Milias-Brown Act. 10 If the VFA or City desires to negotiate a successor MOU, either party may serve upon the other a written request between February 1, 2019, and March 1, 2019. 11 ARTICLE THREE SALARIES Section 1: Salaries 1) Effective July 9, 2016 (first full pay period in July), the base salary schedule will be increased by 2%. 2) Effective July 9, 2017, the base salary schedule will be increased by an additional 2%. 3) Effective July 8, 2018, the base salary schedule will be increased by an additional 2%. Section 2: Fire Captain 1) Effective July 9, 2016, (first full pay period in July), the base monthly salary of a Fire Captain shall be: Grade 31 Step 1 $8,121.00 Step 2 $8,527.00 Step 3 $8,954.00 Step 4 $9,400.00 Step 5 $9,871.00 Section 3: Fire Engineer 1) Effective July 9, 2016, (first full pay period in July), the base monthly salary of a Fire Engineer shall be: Grade 28 Step 1 $7,015.00 Step 2 $7,365.00 Step 3 $7,734.00 Step 4 $8,121.00 Step 5 $8,527.00 12 Section 4: Firefighter/Paramedic Coordinator 1) Effective July 9, 2016, (first full pay period in July), the base monthly salary of a Firefighter/Paramedic Coordinator shall be: Grade 29 Step 1 $7,365.00 Step 2 $7,734.00 Step 3 $8,121.00 Step 4 $8,527.00 Step 5 $8,954.00 Section 5: Firefighter Paramedic 1) Effective July 9, 2016, (first full pay period in July), the base monthly salary of a Firefighter Paramedic shall be: Grade 28 Step 1 $7,015.00 Step 2 $7,365.00 Step 3 $7,734.00 Step 4 $8,121.00 Step 5 $8,527.00 Section 6: Firefighter 1) Effective July 9, 2016, (first full pay period in July), the base monthly salary of a Firefighter shall be: Grade 25 Step 1 $6,059.00 Step 2 $6,363.00 Step 3 $6,681.00 Step 4 $7,015.00 Step 5 $7,365.00 13 Section 7: Merit Increase Effective July 9, 2016, employees who are not at the top step of their Classification Compensation Plan and have attained one year of an overall “satisfactory” or higher performance evaluation rating, as of their immediately preceding classification anniversary date, shall receive one merit salary advance. Effective July 2017 and for the remainder of this agreement, employees who are not at the top step of their Classification Compensation Plan and who achieve an overall “exceeds standards” ranking during their annual performance review in accordance with the City’s Performance Evaluation Policy will receive one merit salary advance on the first full pay period in July. Employees shall continue to receive their annual evaluations as scheduled in the City’s Performance Evaluation Policy and employees may receive more than one annual merit salary advance during the term of this Agreement. The group of 18 Fire Department Employees that were identified will receive a temporary salary adjustment as follows effective July 9, 2016: a. Employees currently on Step 2 will advance to Step 3 and receive a 5% temporary salary adjustment. When each individual employee advances to Step 5 based on the terms above regarding merit salary advances, the 5% temporary salary adjustment will be removed. b. Employees currently on Step 3 will advance to Step 4 and receive a 5% temporary salary adjustment. When each individual employee advances to Step 5 based on the terms above regarding merit salary advances, the 5% temporary salary adjustment will be removed. c. Employees currently on Step 4 will advance to Step 5. Section 8: Salary Adjustment Increase In the event there is a salary inequity between ranks or between employees within the Department, the Fire Chief with approval of the City Administrator may incorporate a service adjustment increase up to ten percent (10%) per month of their base salary. 14 Section 9: Bilingual Pay A unit employee may be compensated for bilingual skills after the employee demonstrates proficiency in speaking a foreign language, which proficiency would be determined by successful completion of the Cal State Fullerton or other designated foreign language proficiency test designated by the Human Resources Department. Those employees who successfully demonstrate this skill are eligible to receive an additional One Hundred Twenty-Five Dollars ($125.00) per month for bilingual pay. Said payment shall not be considered to be part of the employee’s base salary when computing incentive pay.  Section 10: Education Incentive Pay Effective July 1, 2016, all unit employees hired before July 1, 2016, who have completed the initial hire probationary period and who hold a fire science certificate or have completed the course equivalent thereto (i.e., 30 units of fire science related courses) shall receive an additional six percent (6%) of their base rate of pay per month, after satisfactory completion of their performance evaluation period. Unit employees hired before July 1, 2016, who have passed their probationary period, and who do not currently hold a fire science certificate or possess the equivalent units as stated above will be given until July 1, 2017, to obtain the fire science certificate or equivalent units. Such employees will be given an additional three percent (3%) of their base rate of pay per month effective July 1, 2016. Should the employee not obtain the necessary fire science certificate or equivalent units by July 1, 2017, they will no longer be eligible to receive the additional three percent (3%). An employee, at the sole discretion of the Fire Chief, may be given an additional six months to obtain the fire science certificate or equivalent units. Upon obtaining the necessary fire science certificate or equivalent units, such employee shall begin to receive the additional six percent (6%) of their base rate of pay per month instead of the three percent (3%) in accordance with the terms stated above.  All unit employees hired after July 1, 2016, who have completed the initial hire probationary period and who hold a fire science certificate or have completed the course equivalent thereto (i.e. 30 units of fire science related courses) shall receive an additional three percent (3%) of their base rate of pay per month, after satisfactory completion of their performance evaluation period.  A unit employee who holds an AA or AS Degree in Fire Science or Fire Technology with completion of five (5) years of uninterrupted service with the Fire Department shall receive an additional three percent (3%) per month of their base salary or;  A unit employee who holds a BA or BS Degree in Fire Science or Fire Technology or closely related field with completion of five (5) years of uninterrupted service with the Fire Department shall receive an additional three percent (3%) per month of base salary or; 15  A unit employee who holds a Fire Officer Certificate with completion of five (5) years of uninterrupted service with the Fire Department shall receive an additional three percent (3%) per month of base salary.  Education incentive pay is cumulative for a maximum of 9%. Section 11: Hazardous Materials Specialist Pay Unit employees hired before July 1, 2016, certified as a Hazardous Materials Specialist shall receive special compensation of one hundred and seventy-eight dollars and twenty one cents ($178.21) per month above their base pay. Said payment shall not be considered to be part of the employee’s base salary when computing incentive pay. For any unit employees hired after July 1, 2016, all personnel assigned to a Hazardous Materials team/station who are performing the duties required of the Hazmat Assignment, and who have completed required training and possess a valid certification, shall receive $17.82 per shift worked on Hazmat Assignment. Said payment shall not be considered to be part of the employee’s base salary when computing incentive pay. Section 12: Urban Search and Rescue (USAR) Pay Unit employees hired before July 1, 2016, certified as a USAR Specialist shall receive special compensation of one hundred and seventy-eight dollars and twenty one cents ($178.21) per month above their base pay. Said payment shall not be considered to be part of the employee’s base salary when computing incentive pay. For any unit employees hired after July 1, 2016, all personnel assigned to a USAR team/station who are performing the duties required of the USAR Assignment, and who have completed required training and possess a valid certification, shall receive $17.82 per shift worker on USAR Assignment. Said payment shall not be considered part of the employee’s base salary when computing incentive pay. Section 13: Physical Fitness/Wellness Program This program is mandatory for all fire safety personnel. Any individual who after one (1) year of participation has completed a pre-program fitness evaluation, minimum participation requirements, bi-annual fitness evaluations and verification of participation by the Battalion Chief will receive two hundred fifty dollars ($250.00) The Physical Fitness/Wellness program is attached hereto as Attachment "A", and incorporated herein. Section 14: Computation of Pav 16 A. 40-hour personnel Unit-employees assigned to a 40-hour work week shall be paid on an hourly basis. The hourly rate shall be the product of dividing the monthly salary by 173.333. Upon being assigned to a 40-hour schedule an employee's accrued leave shall be reduced by a factor of 1.4 and paid to the employee upon use or separation at the employee's 40-hour regular rate of pay. Upon being reassigned to a 56-hour schedule, all such accrued leave shall be increased by a factor of 1.4. B. 56-hour platoon personnel All Fire Department employees assigned to a fifty-six (56) hour week would be paid a widely fluctuating amount each pay period if they were paid for hours actually worked; therefore, such employees shall be paid for the average number of hours in a two (2) week period, one hundred and twelve (112) hours. Exceptions for leave without pay hours shall be reported and deducted from the average when pay is computed. The "Exception Report" shall be in a form approved by the City Administrator. 17 ARTICLE FOUR LONGEVITY Section 1: Employees Hired On or Before June 30, 1994 Upon attaining 5 years of service with the City of Vernon .............................. 5% above base pay Upon attaining 10 years of service with the City of Vernon. ........................ 10% above base pay Upon attaining 15 years of service with the City of Vernon .......................... 15% above base pay Upon attaining 20 years of service with the City of Vernon .......................... 20% above base pay A Captain upon attaining 30 years of service with the City of Vernon ........ ..25% above base pay Section 2: Employees Hired After June 30,1994 and on or before December 31, 2013 Upon attaining 5 years of service with the City of Vernon .............................. 5% above base pay 18 ARTICLE FIVE OVERTIME Section 1: Overtime Authorization All overtime requests must have prior written authorization of a supervisor prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Dispatched calls extending beyond the end of duty time are considered as authorized. A. Policy It shall be the policy of the Vernon Fire Department to honor personnel requests for time off when possible, and distribute overtime opportunities in a fair and equitable manner to all members. It shall be the Department's priority to maintain essential staffing levels when arranging coverage. B. Order of Filling Vacancies Overtime vacancies will be filled by those who have signed up for overtime availability for that day and/or who have been determined by the Fire Chief pursuant to section 2c below to be qualified to fill the vacancy. The individual in the same rank with the least overtime worked that calendar year will have the first opportunity to work the overtime vacancy. In the event the vacancy is unfilled, the same process will be used for those personnel who have signed up as available to work overtime that day who are qualified to act in the rank in which the vacancy exists. If that list is also exhausted and the vacancy is not filled, the person that is not presently working and that is of the same rank as the vacancy with the least mandated overtime worked that calendar year shall be mandated to work the overtime shift. Section 2: Staffing A. Unless otherwise specified in this agreement, all vacancy back fills will be governed by the administrative directives mutually agreed upon by the Union and Fire Chief unless and until staffing falls below 21 (20 VFA members and 1 VFMA member) B. Actors can be utilized for purposes of vacancy back fills including IOD/Light Duty. If there are no qualified actors for vacancy back fill, it will be back filled with overtime once staffing falls below 21 (20 VFA members and 1 VFMA member C. The Fire Chief and the Vernon Fire Association shall jointly conduct a survey of the twelve comparable cities in the survey market on industry standards used to qualify employees for temporary acting positions in other classifications/ranks. 19 D. Vacancy Back fill will not be required for training drills that are scheduled to last 12 or fewer hours in duration. The minimum staffing for Engineers will be reduced from 7 to 5. G. Section 3: Leave Inclusions In determining an employee's eligibility for overtime compensation in a 24-day work period, the following paid leaves of absence will be included in the total number of hours worked for the purposes of calculating overtime. Effective the first full 24-day period in July 2016, vacation will be removed from leave inclusions for overtime. Paid leaves of absence include: 1. Administrative Leave 2. Compensatory Leave 3. Workers' Compensation Leave (4850 time) 4. Jury Duty 7. Bereavement Leave 8. Military Leave 9. Association Leave Time Section 4: Training and Recertification Time Training and/or recertification time that is required by the then current job description on file with the Human Resources Department or approved in advance by the Fire Chief is compensable. Section 5: Call Backs Call Back duty occurs when an employee is ordered to return to duty on a non-regularly scheduled work shift. Call Back does not occur when an employee is held over from his/her prior shift or is working prior to his/her regularly scheduled shift. An employee called back to duty shall be credited with a minimum of four hours work. Any hours worked in excess of four hours shall be credited on an hour-for-hour basis (at time and one-half compensation) for actual time worked. If the employee is ordered to return to work immediately, his work time shall be credited commencing immediately after the employee has been directly contacted by the employer. 20 Section 6: Jury Duty A. All regular full-time employees summoned to serve on jury duty shall be provided “Jury Duty Pay” and there shall be no loss of compensation. An employee will be compensated up to two weeks at full pay for jury duty. The employee must provide notice of the expected jury duty to his or her supervisor as soon as possible, but in no case later than 14 calendar days before the expected start date of the jury duty. B. An employee on call for jury duty is expected to report to work. An employee who is called in for jury duty will be required to return to work as soon as they are released from jury duty. All employees shall obtain verification of the hours of jury duty performed using verification forms as may be supplied by the court. Employees shall notify their Supervisor as soon as they are released from jury duty. For the purposes of this section, “released from jury duty” shall mean that the employee is relieved from jury duty for the day and not required to report for jury duty the following day. C. Except as herein provided, employees shall remit to the City any compensation received from the Court for those days while on jury duty and shall receive regular pay for the time served. Employees shall be reimbursed by the City for the mileage portion of the jury duty compensation. Jury duty performed on an employee’s regular day off shall not be compensated by the city and the employee shall be entitled only to the court’s compensation for duty performed on such employee’s regular day off. D. If an employee is required to serve on a jury for a period longer than two weeks, the employee shall be entitled, at the employees’ option, to use any accrued leave time, other than sick time, during the period of extended jury service. The employee shall continue to receive all paid benefits, and shall continue to accrue eligible leave benefits. Section 7: Non-Compensable A. City Vehicle Use—Unit employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for travel time to and from work: B. Clothes/Uniform Changing Time—Unit employees are not authorized to wear their uniforms or any part thereof that is distinguishable as such unless on duty. Each employee is provided with a locker for his/her personal convenience. Any employee may or may not utilize the locker for storage and changing purposes at his/her own discretion. 21 Nothing herein prevents an employee from wearing his/her uniform to and/or from his/her residence to work as long as the badge and insignia are covered in a non-unit issue garment such as a windbreaker. Time spent in changing clothes before or after shift, is not considered hours worked and is not compensable in any manner whatsoever. An employee shall be allowed to make off duty presentations without compensation in uniform upon the approval of a chief officer. 22 ARTICLE SIX UNIFORM ALLOWANCE AND BULLETIN BOARDS Section 1: Uniform Allowance On the first pay check in August each year, each unit employee shall be paid the sum of Seven Hundred and Twenty-Five Dollars ($725.00) for the purchase of uniforms. A unit employee hired by the City shall receive an initial issue of uniforms. Uniform allowance is special compensation that shall be deemed earned when paid and shall be reported to CaIPERS as compensation earnable. The City shall provide all unit employees all required safety equipment, including, but not limited to, work boots. Section 2: Bulletin Boards The City shall provide a bulletin board for use by the VFA at each fire station, provided that any documents posted shall be in good taste and shall not reflect adversely upon the City or its employees. 23 ARTICLE SEVEN BENEFITS Section 1: Public Employee Retirement System ("PERS") The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides VFA unit employees with the three percent (3%) at 50 safety retirement benefit plan. As a result of the passage of AB 340 Public Employee Pension Reform (PEPRA), new CalPERS members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.7% at 57 PERS retirement benefit plan. Unit employees hired before July 1, 2014 shall be responsible for paying their PERS nine percent (9%) employee's contribution. Unit employees hired on or after July 1, 2014 shall be responsible for paying their PERS employee’s contribution. Section 2: Supplemental PERS Retirement Benefits The City agrees to provide additional supplemental retirement benefits to VFA unit employees under PERS as follows:  Gov't Code Section: 20042 — One Year Final Compensation: Final compensation is the average full-time monthly pay rate for the highest twelve (12) consecutive months.  Gov't Code Section: 20124 - Military Service Credit as Public Service: Employees may elect to purchase up to four (4) years of service credit.  Gov't Code Section: 21574 — 4th Level of 1959 Survivor Benefits:  Gov't Code Section: 21624 & 21626 & 21628 - Post Retirement Survivor Allowance: Provides surviving spouse fifty percent (50%) of the amount of retirement allowance, dependent on option choices, that is effect at the time of death of retiree.  Pre-Retirement Option 2W Death Benefit 21548  Gov't Code Section: 20965-Credit for Unused Sick Leave 24 Section 3: Medical, The City offers various medical plans to employees. The City reserves the right to select, administer, or fund any fringe benefit programs involving insurance that now exist or may exist in the future. The City shall meet with the Association prior to any change of insurance carrier or method of funding coverage for any fringe benefits listed in this article. Section 4: Cafeteria Plan The City and the Association agree to a section 125 cafeteria plan (non-cash out), effective January 1, 2015. The City will adhere to the cafeteria plan requirements in accordance with IRS Section 125 regulations. The City shall provide to each employee in this bargaining unit a monthly allowance toward the cost of his/her medical plan as outlined in Subsections A,B, and C below. In the event an employee does not exhaust nor exceed his/her monthly medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of dental, vision, supplemental or ancillary plans offered through the City and approved by the Director of Human Resources. A. During the term of the Agreement, for employees who elect Employee + Family coverage, the City agrees to provide a cafeteria plan contribution equal to the total premium costs of the Employee + Family Low Medical HMO, Employee + Family lowest cost Dental DMO and lowest cost family vision plan. Employees enrolled in the Employee + Family health benefits category that elect a plan higher than the Low HMO medical, dental and/or vision, will be responsible for any applicable premium costs through a pre-tax payroll deduction. The City understands that this amount will vary based on the premium costs that go into effect January 1st of each calendar year of the term of this Agreement. If employees opt out of dental and/or vision, they may use the allotments for those respective coverages toward excess medical premiums. B. During the term of the Agreement, for employees who elect Employee-Only, Employee + Spouse and Employee + Children tiers, the City agrees to provide the same flat dollar cafeteria contribution for medical, dental and vision benefits that the City is paying as of June 2016 for these employee health group tiers. That amount is $1,100 per month. Employees who elect one of these tiers must pay for their dental and vision benefits from this cafeteria contribution. The parties understand and agree that this amount will remain fixed during the term of this Agreement. Provided, however, should the total premium cost of the lowest cost HMO, lowest cost Dental DMO, and lowest cost vision plan exceed the current flat rate 25 dollar cafeteria contribution for medical, dental, and vision benefits for any of the tiers, then the contribution for that tier will be raised to equal the total premium costs of the Low Cost Medical HMO, lowest cost Dental DMO, and lowest cost vision plan for that tier. Employees that elect a health plan higher than the applicable City contribution will be responsible for any applicable premium costs through a pre-tax payroll deduction. If employees opt out of dental and/or vision, they may use the allotments for these respective coverages toward excess medical premiums. C. For unit employees enrolled in the HSA PPO plan, the City shall pay up to the city contribution for their specific tier as set forth in A and B above reduced by an annual amount of $3,000. In addition, for each employee enrolled in an HSA PPO plan, annually the City shall make lump sum contributions to a health savings account (HSA) as follows: $1,500 in January, and $500 each in March, June, and September. The cost of any HSA PPO plan selected by employees that exceeds the City contribution amount shall be paid by the employee through a pre-tax payroll deduction. D. During the term of the Agreement, Employees will be allowed to opt in to the Employee + Family plan during any open enrollment period or upon a qualifying event as prescribed by the City’s insurance provider. Section 5: Dental The City of Vernon provides a dental insurance plan to employees. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion toward the purchase of dental insurance for himself/herself and eligible dependents. The cost of any plan selected by the employee that exceeds his/her monthly employer medical allowance shall be paid by the employee through a pre-tax payroll deduction. Section 6: Vision The City of Vernon provides a vision care plan to employees. The City shall pay 100% of the cost of such a plan for employees only. Employees shall have the option of purchasing vision care for their dependents at a cost of $6.95 for one dependent or $13.95 for two or more dependents. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for vision care. All itemized benefit amounts specified in the City of Vernon Vision Plan (CVVP) that fall below $150 shall be raised to $150. Section 7: Life Insurance 26 The City provides a life insurance plan to employees. The City shall pay 100% of the cost of such plan for employees. The City's agreement to pay full or partial costs of said premiums shall not create or ripen into a vested right for said employee; however, the City shall be obligated to pay the cost or provide said medical, dental, vision, and life insurance benefits as described so long as this MOU remains in effect. Section 8: Retiree Medical Employees must retire from the City of Vernon under a CalPERS Benefit Formula (i.e. Age 50 or 57 Formula) to be eligible for Retiree Medical/Dental Benefits. The City shall pay up to $1,100 per month towards the employee’s HMO medical and dental insurance premium for the employee and his/her eligible spouse in the classifications represented by the Vernon Firemen’s Association who have been employed for a minimum of twenty (20) years of continuous service with the City of Vernon. The maximum $1,100 City contribution may be applied toward any city provided HMO or PPO buy-up medical and dental premium plan and shall have no cash surrender value. Retiree shall be responsible for any amount that exceeds the City Contribution. The City’s contribution toward the Retiree HMO or PPO Medical/Dental Benefit Plan shall continue for said retired employee and eligible spouse up to the age of sixty-five (65). Upon reaching the age of sixty-five (65), the retiree and/or eligible spouse shall apply for Medicare coverage, whereupon the City’s insurance shall become supplemental coverage. The City shall pay up to 100% of the cost to provide any Medicare supplemental medical and dental insurance plan offered by the City of Vernon, not to exceed $1,100 per month. The City will not be the primary insurance carrier once the retiree and/or employee reaches the age of sixty-five (65). If the retiree or eligible spouse fails to timely obtain and maintain Medicare coverage, the City shall not be required to provide any medical/dental benefits until such Medicare coverage is obtained and maintained. The maximum $1,100 City contribution shall be applied only towards a City sponsored Medicare supplemental medical and dental premium plan payment and shall have no cash surrender value. All retired employees with a minimum of ten (10) years of continuous uninterrupted service with the City may pay the City’s premium cost for medical and dental insurance up to the age of sixty-five (65) after which time Medicare will become the primary insurance carrier. The retired employee may remain on the City’s supplemental insurance to Medicare at his/her cost provided the retiree has timely obtained and maintains Medicare coverage. 27 Should the retired employee fail to pay his/her required cost of the insurance premium for the City’s medical/dental benefit plan for any three (3) consecutive months or, should the coverage otherwise lapse for any reason other than City’s non-payment, then the City’s obligation to maintain the retiree’s medical/dental benefit plan shall automatically terminate without the need for further notice. 28 Section 9: Vacation Time A. Annual Accrual For 56-Hour Personnel • 9 years or less: 13 shifts (12 hours per pay period) • 10 - 24 years: 15 shits (13.85 hours per pay period) • 25 or more: 16 shifts (14.77 hours per pay period) B. Annual Accrual for 40 Hour Personnel • 9 years or less: 120 hours (4.62 hours per pay period) • 10 — 24 years: 160 hours (6.16 hours per pay period) • 25 or more: 170 hours (6.54 hours per pay period) C. Policy A Maximum of 9 platoon personnel per shift shall be permitted off on vacation leave consisting of the following:  Captains - maximum of 2 off per shift.  Engineers - maximum of 3 off per shift  Paramedics- maximum of 2 off per shift.  Firefighters- maximum of 2 off per shift or a maximum of 3 when used in combination with other ranks. D. Carry Over of Vacation Leave Employees are permitted to carry-over one year's annual accrual from calendar year to calendar year. At the end of every calendar year, employees who have accrued vacation hours in excess of their permitted carry-over shall be paid their regular rate of pay of all such excess hours. Vacation Leave Conversion: At the time an employee is transferred to the administrative work schedule, his or her vacation leave balance shall be converted from the suppression work schedule rate to the administrative work schedule rate by dividing the accrued balances by 2.4 (example: 90 hours of suppression vacation time ÷ 2.4 = 37.50 hours of administrative vacation time). Said converted balances shall be available for employee’s use while assigned to the administrative work schedule in accordance with applicable policies. At the time an employee is returned to the suppression work schedule, his or her vacation leave balance shall be converted back to suppression hours by multiplying the hours by 2.4 (example: 37.50 hours of administrative 29 vacation time X 2.4 = 90 hours of suppression vacation time). Said converted balances shall be available for employee’s use while assigned to the suppression work schedule in accordance with applicable policies. Should an employee separate during the time of their administrative assignment, the accrued balance shall be converted back to suppression hours by multiplying the administrative hours by 2.4 and paid out at the suppression hourly rate. (example: 37.50 hours of administrative vacation time X 2.4 = 90 hours of suppression vacation time). Section 10: Sick Leave Unit employees only receive sick leave accrual while they are in a paid status. A. Full-time Platoon personnel accrue sick time at the rate of 5.54 hours per pay period (144 hours annually). Upon reaching the cap of 1440, the employee will continue to accrue sick leave provided, however, in the final pay period in December each year all accrued sick leave in excess of 1440 hours shall be cashed in at fifty percent (50%) of the employee's regular rate of pay. Part-time and temporary VFA employees (excluding CalPERS retired annuitants) working for 30 or more days within a year shall be entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours worked. Employee shall only receive sick leave accrual while they are in a paid status. B. Full-time forty-hour (40-hour) personnel accrue sick time at a rate of 3.96 hours per pay period (103 hours annually). Upon reaching the cap of 1029, the employee will continue to accrue sick leave provided, however, in the final pay period in December each year all accrued sick leave in excess of 1029 hours shall be cashed in at fifty percent (50%) of the employee's regular rate of pay. Part-time and temporary VFA employees (excluding CalPERS retired annuitants) working for 30 or more days within a year shall be entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours worked. Employee shall only receive sick leave accrual while they are in a paid status. C. If an employee resigns from the City with 20 years or more of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. D. If an employee retires from the City with at least 15 and less than 20 years of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. 30 E. If an employee retires from the City with 20 or more years of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 100% of his/her then current regular hourly rate of pay. F. An employee who is absent on sick leave for more than one (1) consecutive shift will be required by his or her supervisor to provide a physician (or Chiropractic/Physician Assistant) note in order to be paid for the sick leave. A note is not required for Kin Care Leave. Sick Leave Conversion At the time an employee is transferred to the administrative work schedule, his or her sick leave balance shall be converted from the suppression work schedule rate to the administrative work schedule rate by dividing the accrued balance by 1.4 (example: 112 hours of suppression sick leave ÷ 1.4 = 80 hours of administrative sick time). Said converted balances shall be available for employee’s use while assigned to the administrative work schedule in accordance with applicable policies. At the time an employee is returned to the suppression work schedule, his or her sick leave balance shall be converted back to suppression hours by multiplying the hours by 1.4 (example: 80 hours of administrative sick time X 1.4 = 112 hours of suppression vacation time). Said converted balances shall be available for employee’s use while assigned to the suppression work schedule in accordance with applicable policies. Should an employee separate during the time of their administrative assignment, the accrued balance shall be converted back to suppression hours by multiplying the administrative hours by 1.4 and paid out at the suppression hourly rate. (example: 80 hours of administrative sick time X 1.4 = 112 hours of suppression sick time). Section 11: Bereavement Leave A. Permanent full-time employees, regardless of period of service, may in the event of death or if death appears imminent, of any “immediate family member” as defined below, including that equivalent relatives of a registered domestic partner, be allowed up to forty-eight (48) hours over two shifts of bereavement leave without loss of salary. Relative All Regular Employees Spouse 48 hours 31 Child 48 hours Registered Domestic Partner 48 hours Step-Child 48 hours Parent 48 hours Step-Parent 48 hours Mother-in-law 48 hours Father-in-law 48 hours Grandchild 48 hours Step-Grandchild 48 hours Grandparent 48 hours Grandparent-in-law 48 hours Brother 48 hours Sister 48 hours Step-Sister 48 hours Step-Brother 48 hours Daughter-in-law 48 hours Son-in-law 48 hours Brother-in-law* 48 hours Sister-in-law* 48 hours *Brother-in-law and sister-in-law are defined as the spouse of the employee’s sibling or the sibling of the employee’s spouse. B. The bereavement leave begins on the first regularly scheduled workday as requested by the employee. If the employee learns of the death while at work, he or she is entitled to leave work immediately; this partial day leave will not be counted toward the bereavement leave. C. Bereavement leave must be authorized by the Department head and must be utilized within fifteen (15) days of employee learning of the death, or of the date of foreseen imminent death of the immediate family member, unless special circumstances require that the leave begin at a later date. Such requests to the Department head shall be made within 15 days of the employee learning of the death or of the date of foreseen imminent death and shall not be unreasonably denied. 32 D. Representatives may be selected by the Department head to attend with pay the funeral of a co- worker in said department on behalf of the City if the funeral of the deceased co-worker occurs during working hours; provided the funeral is held within a reasonable distance of City limits. Section 12: Deferred Compensation The City shall continue to administer the existing 457 deferred compensation program for all unit employees. Section 13: Education Reimbursement The educational reimbursement program is a financial assistance program that offers reimbursements for tuition, fees and books up to a maximum of $2,200 per fiscal year. The fiscal year is July 1 through June 30. Employees are eligible for this assistance after 12 months of uninterrupted employment with the City of Vernon. A grade of "C" or better (or "pass" if on a pass/fail basis) is required for reimbursement. A request for reimbursement must be made within 60 days of receipt of grades and should include the following: a copy of the final grade report, a copy of expenses for tuition, fees, and books; and a completed and signed tuition reimbursement form. Section 14: Other City Employee Programs VFA unit employees are eligible to participate in all City-sponsored programs passed by City Council Resolutions that are intended to benefit all employees in the areas of, but are not limited to, the following:  Buyback of military leave for PERS retirement time — Gov't Code 21024  Computer loan purchase plan — Resolution-2011-67  Life insurance  Corrective eye surgery plan — Resolution 2011-65  Hearing aid device plan — Resolution 2011-66  Family Medical Leave Act (FMLA) 33 ARTICLE EIGHT WORK SCHEDULE Section 1: FLSA Work Period The FLSA work period for unit employees assigned to a daily work schedule of twenty four (24) hours shall be a fixed and regularly recurring work period of twenty-four consecutive days (576 hours). Section 2: Work Schedules A. Platoon Personnel Unit employees assigned to a 56-hour work week shall work a 48/96 work schedule that consists of two consecutive 24-hour shifts followed by 96 consecutive hours off, on a rotating three platoon basis (A, B & C Platoon). Employees that work such schedule average 56 hours a week and 112 hours per pay period. Unit employees assigned to work a 48/96 schedule shall begin work at 0700 hours and terminate at 0700 hours following two 24-hour periods. B. 40-Hour Personnel Unit employees assigned to work a 40-hour work week shall be assigned to a 4/10 schedule that consists of four (4) consecutive work days of ten (10) consecutive work hours each, inclusive of paid breaks and an unpaid 30-minute meal period, followed three consecutive days off, each week. Unit employees on such schedule shall be assigned to work Monday through Thursday from 0600 to 1630 hours, unless an alternate schedule is approved in writing by the Fire Chief and VFA. Section 3: Shift Trades The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. A shift trade must be pre-approved by a supervisor. The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. The employee providing the trade shall not have his/her compensable hours increased as a result of the trade; nor shall the employee receiving the trade have his/her compensable hours decreased as a result of the trade. If one individual fails to appear for the other (regardless of the reason), the person who was scheduled as a result of the shift trade will be listed as absent without leave and may be subject to discipline. Any premium pay or other extra compensation shall continue to accrue only to the person originally entitled to the premium pay or extra compensation. Any hours worked beyond the normal work day will be credited to the 34 individual actually doing the work. "Paybacks" of shift trade are the obligation of the two employees involved in the trade. Pay-backs are to be completed within one (1) calendar year of the date of the initial shift trade. Any dispute as to the paybacks is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. A record of all initial shift trades and "paybacks" shall be maintained by the involved employees on forms or computers provided by the Department. Section 4: Early Relief The practice of early shift relief shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief; nor shall the employee relieved early have his/her compensable hours decreased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the Department be obligated for any further compensation whatsoever to any of the involved employees. The Department is not responsible in any manner for hours owed to employees by other employees who leave the employment of the City or are assigned other duties. 35 ARTICLE NINE GRIEVANCE PROCEDURE GRIEVANCE DEFINITION A grievance shall be defined as an allegation by an employee or the Association of a misinterpretation, misapplication or violation of a particular provision of this MOU, City policy, rule or past practice. The grievance procedure shall not be used in connection with an impasse in collective bargaining, nor with disciplinary actions or other matters for which appeal procedures exist under the Discipline and Disciplinary Actions article herein, or pursuant to statute. DAYS Days shall be defined for the purposes of this Article as any day in which the City Hall is open to the public for the general conduct of business. GRIEVANCE PRESENTATION AND PROCEDURES Employees shall have the right to present their own grievance or do so through their Association representative. Grievances shall be processed on standard forms provided by the Department of Human Resources and shall contain information which (a) identifies the aggrieved, (b) contains the specific nature of the grievance, (c) indicates the time or place of its occurrence, if known, (d) states the article(s) of the MOU, City policy, rule or past practice which have been violated, misinterpreted or misapplied, (e) indicates the persons contacted at the informal stage, if applicable, and (f) states the corrective action desired. Grievances may be submitted via email, so long as the employee attaches the grievance form to the email by the required time line. If an employee includes attachments to the grievance form and those attachments are not included in the email or in-person submission, the City shall notify the employee that all attachments were not included and that the deadline for the City to respond to the grievance will not begin to run until all the attachments are received. Failure by management to reply to the employee’s grievance within the time limits specified automatically grants to the employee the right to process the grievance to the next level. Failure by management to respond shall be reported to the Human Resources Director by either the aggrieved employee or Association Representative. If an employee fails to appeal from one level to the next within the time limits established in this grievance procedure, the grievance shall be considered settled on the basis of the last decision, and the grievance shall not be subject to further appeal or reconsideration. All time periods specified in this procedure may be extended by mutual written (including email) consent of the aggrieved employee(e), Association representative and the Human Resources Director. INFORMAL PROCEDURE Within twelve (12) days of the date the employee(s) knew or reasonably should have known of the incident giving rise to the grievance, the employee may discuss the complaint with his/her 36 immediate supervisor. Employees are encouraged to discuss complaints with their immediate supervisor in an attempt to resolve the grievance at the lowest possible step. An employee, at his or her sole discretion, may opt to skip the Informal Procedure resolution process and instead go directly to Step One. If an employee chooses to proceed with the Informal Procedure, he/she or their Association representative shall inform the Human Resources Director, within one day of initiating the Informal Procedure, that he/she has initiated the Informal Procedure and the date the informal grievance was first discussed with his/her supervisor. Within twelve (12) days of the discussion with the employee, the supervisor shall respond in writing to the employee’s complaint. If the employee is dissatisfied or if the supervisor fails to respond, the employee shall have access to the formal grievance process described below: Step One – Battalion Chief Within the time period referenced above or, if the employee chooses to skip the Informal Procedure, within twelve (12) days of the date the employee(s) knew or reasonably should have known of the incident giving rise to the grievance, the employee(s) or the Association shall initiate the grievance procedure by explaining the situation in writing to the Battalion Chief of the affected employee(s). The Association and/or employee(s) waives the right to proceed with the grievance if the grievant does not initiate the procedure by this deadline. After the presentation of the grievance to the Battalion Chief, the Battalion Chief shall make a decision and present his/her decision, in writing, to the Association and employees(s) within twelve (12) days, with copies to the Fire Chief and the Human Resources Director. Step Two - Fire Chief If the Association or employee(s) is not satisfied with the decision of the Battalion Chief, or if the Battalion Chief does not provide a decision within the 12-day timeframe, the grievant(s) shall present the grievance, in writing, to the Fire Chief within twelve (12) days of the decision of the Battalion Chief, or twelve (12) days from the date the response was otherwise due. The Association and/or employee(s) waives the right to proceed with the grievance if the grievant(s) does not act by this deadline. Within twelve (12) days, the Fire Chief, or the designee of the Fire Chief, shall meet with the Association and employee(s) to hear the grievance. Within twelve (12) days of hearing the grievance, the Fire Chief or designee shall present his/her decision, in writing, to the Association and employee(s), with copies to the Human Resource Director and the City Administrator. Step Three - City Administrator/Advisory Arbitration If the Association or employee(s) is not satisfied with the result of the meeting with the Fire Chief, the grievant may submit a written request, within twelve (12) days of the written decision of the Fire Chief, that the matter be heard by the City Administrator or designee, or the Association may choose to have the matter heard by an impartial hearing officer (arbitrator). Should the matter be submitted directly to the City Administrator or designee, he/she shall meet with the Association and/or employee(s) within twelve (12) days of receipt of the grievant's written notice. If the Association and/or employee(s) elects to have the matter heard by the City Administrator or designee, the 37 Association and/or employee(s) waives the right to have the matter heard by an arbitrator. Within twelve (12) days of hearing the grievance, the City Administrator shall provide his/her decision, in writing, to the Association and employee(s). The decision of the City Administrator shall be final and binding, subject to the option of the employee to bring a proceeding pursuant to Code of Civil Procedure sections 1094.5 and 1094.6. If the Association elects arbitration, costs of the arbitration shall be shared equally between the Association and the City. A court reporter shall be retained only by mutual consent of the parties. The costs of the arbitration, including the court reporter, shall be divided in half (i.e. 50/50) by the parties. Attorney fees, staff time and witness fees shall not be shared between the parties and shall be paid by the party that incurred the cost. If the Association elects arbitration, the City shall request a list of five (5) arbitrators registered with the American Arbitration Association, California State Conciliation Service or some other mutually agreed upon source within ten (10) days of the Association’s request. If the parties are unable to agree on an arbitrator from that list, an arbitrator will be selected by the parties alternately striking names from the list until only one (1) name remains. The selected arbitrator shall serve as the hearing officer. All arbitration proceedings arising under the Grievance procedure shall be governed by the provisions of Title 9, Part 3, of the Code of Civil Procedure of the State of California. Within twelve (12) days of receipt of the arbitrator's recommendation, the City Administrator shall provide his/her decision, in writing, to the Association and employee(s). The recommendation of an arbitrator shall be advisory to the City Administrator or designee. The decision of the City Administrator shall be final and binding, subject to the option of the employee to bring a proceeding pursuant to Code of Civil Procedure sections 1094.5 and 1094.6. All time limits specified in the foregoing procedure may be waived only by mutual written agreement. 38 ARTICLE TEN DISCIPLINE A. DISCIPLINARY ACTIONS 1. The tenure of every City employee shall be based on reasonable standards of personal conduct and job performance. Failure to meet such standards shall be grounds for appropriate disciplinary action, which shall be commensurate with the seriousness of the offense and with consideration of the employee’s personnel file. Progressive discipline will be used; however, this does not preclude the City from taking disciplinary action, up to and including termination, for an incident for which there is no prior documentation as long as the disciplinary action is warranted and is based on just cause. 2. The following procedures shall be followed when, in the judgment of the Department Director, an employee has committed an act or omission that justifies discipline. The Department Director or his/her designee shall advise employees of contemplated disciplinary actions in writing and allow the employee an opportunity to respond to such charges prior to taking final action. a. Disciplinary actions should be documented in the employee's official personnel file. Performance deficiencies documented in the employee’s performance evaluation as “does not meet standards” may be the basis for disciplinary action if the employee fails to correct those performance deficiencies within the time period designated by his/her supervisor. To the extent possible, performance deficiencies or other causes for discipline will be documented in the employee’s personnel file. b. Upon the City receiving authorization from the employee, the City will provide the Association with all written notices of discipline given to employees represented by Association. The written notice of discipline will also inform the employee that he/she has the right to consult with the Association with regard to the disciplinary action being taken. c. Nothing in this article shall preclude the Fire Chief or his/her designee from ordering an employee to cooperate with other agencies involved in criminal investigations. If an employee fails to comply with such an order, the employee may be officially charged with insubordination. B. PRE-DISCIPLINARY PROCEDURES Prior to the discipline of any permanent employee, the following procedures shall be followed. This process shall not be applicable to performance evaluations or verbal counseling/reprimands. Written Notice of Proposed Action Written notice of the proposed disciplinary action shall be given to the employee. Such notice shall include the proposed effective date of the discipline, a statement of the reason(s) for the proposed action, including the rule or standard of conduct allegedly violated, the proposed discipline and the charge(s) being considered. Employee Review The employee shall be supplied with a copy of the documents or materials upon which the proposed disciplinary action is based. 39 Employee Response/Pre-Disciplinary Conference The notice of proposed action shall state the date by which the employee must exercise the right to respond orally, in writing or both orally and in writing. This represents the pre-disciplinary opportunity for the employee to state any reasons that he/she believes the proposed action to be inappropriate. The employee shall have a reasonable amount of time to respond, which shall not be fewer than five (5) days. This date may be adjusted by mutual agreement. Failure to respond by the assigned date will constitute a waiver of the right to respond. Any response will be fully considered before any final action is decided upon. The Pre-Disciplinary Conference does not need to be an evidentiary hearing. An employee has the right to have a representative of his or her own choosing at the conference. The City may conduct further investigation if the employee’s version of the facts or new information raises doubts as to the accuracy of the City’s information leading to the discipline proposal. Written Notice of Final Action After consideration of the employee’s response, or in the absence of a response, written notice of the final disciplinary action shall be given to the employee. Such notice shall include essentially the same information contained in the notice of proposed action, except that the employee’s formal appeal rights shall be stated. Emergencies When, in the opinion of the City, immediate disciplinary action is required to protect the health, safety or welfare of the public, other employees or the employee himself, the employee may be suspended with pay pending the processing of the notices required in Section B of this article, and pending the completion of such investigations or hearings as may be required to determine if disciplinary action is to be taken. C. DISCIPLINARY APPEAL PROCEDURES The appeal process shall not be applicable to probationary employees. The appeal process shall not be applicable to performance evaluations, or verbal reprimands. An employee desiring to appeal the discipline shall have ten (10) days after receipt of final notice of discipline. The employee’s request for appeal must be addressed to the City Administrator and received in the Human Resources Department. The Human Resources Department shall date stamp the employee’s appeal to verify the timeliness of the appeal. If, by the expiration of the (ten) 10 day appeal period, the employee does not file the appeal, unless good cause for the failure is shown, the discipline shall be considered conclusive and the right of appeal to have been waived. If the employee files a timely appeal, an appeal hearing shall be established as follows: 1. The employee and the City shall jointly request the State Office of Administrative Hearings to appoint an Administrative Law Judge (ALJ) to hear the appeal and to render a decision advisory to the City Administrator. The City and Association will share equally share (i.e. 50/50) the hearing-related expenses such as ALJ fees and court reporter fees, but excluding attorney fees, expert witness(es) and staff time. 2. All appeal proceedings arising under this procedure shall be governed by the provisions of Chapter 5 (commencing with Section 11500) of Part 1 of Division 3 of Title 2 of the California Government Code. 40 3. All time limits specified in the procedure may be waived by mutual written agreement. 4. At the conclusion of the hearing, the ALJ will submit his/her findings to the City and the employee. Within ten (10) days of receiving the ALJ’s findings, the City Administrator shall provide his/her decision, in writing, to the employee. The City Administrator’s decisions shall set forth which charges, if any, are sustained and the reasons therefor. The opinion shall set forth findings of fact and conclusions. The City Administrator’s decision is final, subject to the option of the employee to bring a proceeding pursuant to Code of Civil Procedure sections 1094.5 and 1094.6. 41 ARTICLE TWELVE MANAGEMENT RIGHTS Except as limited by the specific and express terms of this Memorandum of Understanding, the City hereby retains and reserves unto itself all rights, powers, authority, duties and responsibilities conferred on and vested in it by the laws and the Constitution of the State of California and/or the United States of America; provided, however, if the City's decision to exercise such rights, powers, authority, duties and responsibilities impacts the wages, hours and other terms and conditions of employment of unit employees, the City shall be required to first meet and confer on the impact and effect of such decision. The City retains all its exclusive rights and authority under State and Federal law and expressly and exclusively retains its management rights, which include, but are not limited to: A. The exclusive right to determine the mission of its constituent departments, commissions, and boards. B. Set standards and levels of service. C. Determine the procedures and standards of selection for employment and promotions. D. Direct employees. E. Establish and enforce dress and grooming standards. F. Determine the methods and means to relieve its employees from duty for lawful reasons. G. Maintain the efficiency of governmental operations. H. Determine the methods, means and numbers and kinds of personnel by which government operations are to be conducted. I. Determine the content and intent of the job classifications. J. Determine methods of financing. K. Determine style and/or types of city-issued wearing apparel, equipment or technology to be used. L. Determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate 42 and assign work by which the City operations are to be conducted. M. Determine and change the number of locations, relocations and type of operations processes and materials to be used in carrying out all city functions, including, but not limited to, the right to contract for or subcontract any work or operations of the City. N. Assign work to employees in accordance with requirements as determined by the City. 0. Establish and modify productivity and performance programs and standards. P. For just cause only, discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees in accordance with applicable state law. Q. Establish employee performance standards including, but not limited to, quality and quantity standards, and to require compliance therewith. R. Take all necessary actions to carry out its mission in emergencies. S. Exercise complete control and discretion over its organization and the technology of performing its work. SIDE LETTER OF AGREEMENT City of Vernon and Vernon Professional Firefighters’ Association, Local 2312  This Side Letter of Agreement (“Agreement”) is entered by and between the City of  Vernon ("City"), the individuals whose names and signatures appear in Exhibit A, and the  Vernon Professional Firefighters’ Association, Local 2312 (“VPFA”) with respect to the  following:    WHEREAS, VPFA is the recognized employee organization for employees employed by  the City’s Fire Department in the classifications of Firefighter, Firefighter/Paramedic, Fire  Engineer and Fire Captain.    WHEREAS, VPFA and the City have been actively engaged in negotiation for a successor  Memorandum of Understanding ("MOU") to the one that expired June 30, 2019; and     WHEREAS, the City’s elected Council voted to contract for firefighting and related  services with the Consolidated Fire District of the County of Los Angeles (“the District”); and    WHEREAS, following the vote of the City’s Council to contract for firefighting services,  the City and VPFA ceased negotiating a successor MOU and have been negotiating the impacts  and effect of the City’s decision to contract for firefighting services; and    WHEREAS, the City and VPFA have reached an understanding with respect to the rights  and entitlements of its members should the City enter into a contract for firefighting and  related services with the District and wish to memorialize that agreement herein.     NOW THEREFORE, the City and VPFA agree to amend their MOU as follows:    1. Term of Agreement and MOU: The term of the MOU shall be extended until the earlier  of either (1) the commencement date of service by the District, in which case no further  MOU will be necessary; or (2) until such time as it is reasonably determined that  contracting for firefighting service with LA County will not proceed, in which case the  provisions of this side letter shall be null and void and the parties shall reconvene  negotiations for a successor MOU; or (3) August 1, 2020, in which case the parties shall  either mutually agree to further extend this side letter agreement and the MOU or, if no  such agreement is reached to extend the side letter agreement and the MOU, the  provisions of this side letter shall be null and void and the parties shall reconvene  negotiations for a successor MOU.    2. Staffing: Article Five, Section 2 of the MOU is amended to read as follows:    Section 2:  Staffing  A. Unless otherwise specified in this agreement, all vacancy back fills will  be governed by the administrative directives mutually agreed upon by  the Union and Fire Chief unless and until staffing falls below 16 VPFA  members.  As a result of reduced staffing, Engine 76 will be taken out  of service.      B. Actors  can  be  utilized  for  purposes  of  vacancy  back  fills  including  IOD/Light Duty. If there are no qualified actors for vacancy back fill, it  will be back filled with overtime once staffing falls below 16 VPFA  members.    C. Vacancy  Back  fill  will  not  be  required  for  training  drills  that are  scheduled to last 12 or fewer hours in duration.    3. Retiree Medical and Dental:  For those VPFA represented employees who transfer to the  District with twenty (20) or more years of continuous service with the City of Vernon Fire  Department as of the date of transfer (a list of qualifying employees is attached hereto as  Exhibit “A”), the following shall apply:    a. If the employee separates from the District after age 50 without becoming  entitled to a retiree medical contribution in the County’s retiree medical health  plan, the City shall pay that former employee a retiree medical/dental benefit  reimbursement allowance in an amount equal to the actual cost of medical and  dental insurance for the employee and his/her spouse, not to exceed $1,100 per  month.  The reimbursements shall occur quarterly and the employee shall  present, quarterly, proof of medical and/or dental insurance coverage and  premiums.  For purposes of this transitional benefit, qualifying employees (as  listed on Exhibit “A”) shall have a vested right to the City retiree medical benefit  as set forth herein upon transition to employment with the District.      b. If the employee separates from the District and qualifies for a District/County  retiree medical contribution, the City’s payment of a medical/dental insurance  benefit for the employee and his/her spouse of up to $1,100 per month will be  offset by the amount of benefit the employee is eligible to receive from the  District/County.  For example, if the cost of the medical and dental insurance  premiums for the employee and spouse cost $1050/month, and the employee  qualifies for a County/District contribution of $400/month, the City’s  reimbursement shall be $650/month ($400+$650=$1050).    c. Upon reaching the age of sixty‐five (65), the employee and/or eligible spouse  shall apply for Medicare coverage.  The City shall pay up to 100% of the cost of a  Medicare supplemental medical and dental insurance plan not to exceed $1,100  per month.  Reimbursement does not include the cost of Medicare premiums  and/or copays, but rather a Medicare supplement medical and dental insurance  plan.  Any amount provided to the employee shall be offset by the amount the  employee is eligible to receive from the District/County.    4. Personnel, Ranks, and Salaries:  By no later than October 31, 2019, the parties shall reach  agreement on the names, City Rank, Transfer Rank, City Seniority Date, and City Salary  information contained in Schedule 7 of the agreement between the City and the District,  which may be subsequently amended by the parties due only to the separation of an  employee(s) prior to transition.  The determination of which ranks of VPFA members  transfer to the District is determined using time in rank (or a higher rank). For example, the  last promoted Captain will be the first bumped down to a classification previously held by  that Captain.    5. Transfer of Vacation And Sick Leave Hours:  By November 30, 2019, VPFA members who  desire to transfer to the District shall designate the number of available, accrued vacation  and sick leave hours to be transferred, up to 240 hours of vacation leave and 240 hours of  sick leave.  Any employee failing to make a designation, will be deemed to have designated  the maximum number of available vacation and sick leave hours to be transferred.      6. Payout of Remaining Sick Leave and Vacation Leave Hours:  Any accrued vacation leave  not being transferred to the District shall be paid to employees at their regular hourly rate  at the time of separation.  Any remaining sick leave hours not being transferred to the  District shall be forfeited; provided, however, that those employees with 20 years or more  of continuous service on the date that firefighting and related services are transferred to  the District shall be compensated for all unused sick leave at the time of separation at 50%  of the employee’s then current regular hourly rate of pay, pursuant to Article Seven,  Section 10(C) of the MOU.    7. Employees Deemed Ineligible for Transfer:  Any VPFA represented employee deemed  ineligible to transfer by the District will be separated from City effective the date of  commencement of service by the District, and the employee would be entitled to any  payoffs or other benefits to which they are entitled under the MOU or pursuant to law.   The City agrees that it will certify as qualified for industrial disability retirement any  member of VPFA who is rejected from employment by the District due to a legitimate  industrial injury or other industrial medical condition, and who meets applicable CalPERS  criteria for Industrial Disability Retirement, upon submission of the required paperwork  (DWC‐1, etc.).  The parties agree that if a disability retirement is not granted, the City is  under no obligation to reinstate the employee to employment with the City as the  employee’s position has ceased to exist. Any VPFA member who is on leave pursuant to  Labor Code section 4850 on the date of transition and who is not being immediately  offered a position by the District will continue to receive their Section 4850 payments for  the duration of their statutory entitlement (up to one year) under the law.  However, such  individuals will not be considered employees of the City beyond the date of transition.   VPFA employees who are off on a non‐industrial injury or illness leave or who have  exhausted their Labor Code 4850 benefits on the date of transition will be laid off from the  City as of the date of transition, and shall be paid for their accrued leaves and other  benefits per the terms of the MOU.    8. Terms of Agreement For Services Between The District and City Incorporated Herein:  The  parties acknowledge that the Agreement for Services between the City and the District  (attached hereto as Exhibit “B”) contains terms and provisions that directly impact the  determination of who and under what terms employees shall transition to the District and  the wages, hours and other terms and conditions of employment of those transitioning  employees.  To that end, the terms of the Agreement for Services between the City and The  District are hereby incorporated by reference as though set forth in full and shall not change  in any manner that materially alters the determination of who and under what conditions an  employee transitions to the District and the wages, hours and other terms and conditions of  employment of VPFA members that transition.    [Signatures next page]           FORTH YOFVE ON ioI s . Fandino. Jr.. City dministrator Date ATTEST: APPROVED AS TO FORM: SI_____Z o,_,: Zayna o ssa. limmthaxelxyciatzioc Senio deputy City Attorney Lisa Pope, City Clerk VERNON PROFESSIONAL FIREFIGHTERS' ASSOCIATION Dean ens. President Date APPROVED AND ADOPTED BY CITY COUNCIL ON OCTOBER 1, 2019 PER RESOLUTION NO. 2019-41 Exhibit A Employee Full Name Position Title Orig hire Years of Employee Signature serviceHdateRESIII,PETE FIRE ENGINEER 10/24/1988 30.8 63. -k, , - ' I HEWETT.TODD A FIRE CAPTAIN 6/26/1989 30.2 FOLTZ JR,WILLIAM R FIRE CAPTAIN 9/18/1989 29.9 dr,°r4r/ d ei GRAVES,JEFFREY S FIRE CAPTAIN 9/18/1989 29.9 y.:544444....---- KIMES,DANIEL A FIRE CAPTAIN 9/18/1989 29.9 r ) 1 RICHENS,DEAN A FIRE CAPTAIN 9/18/1989 29.9 4 / COSTER,STEVEN P FIRE ENGINEER 2/26/1990 29.5 411 di.,t" HAUGEN. JASON K FIRE ENGINEER 1/7/1991 28.6 v IVOr4 • JAMES.JEFFREY A FIRE ENGINEER 1/7/1991 28.6 lit y /I MACK,BRADLEY W FIREFIGHTER 1/7/1991 28.6 ARMELLINI. DANIEL W FIRE CAPTAIN 11/2/1992 26.8 JOHNSON,PAUL T FIRE ENGINEER 9/12/1994 24.9 fr.....4731 jii‘dif LANGER,MICHAEL S FIRE CAPTAIN 9/12/1994 24.9 MUNO,LAWRENCE M FIREFIGHTER 9/12/1994 24.9 5I' DOME,BRYAN D FIRE CAPTAIN 1/12/1998 21.6 FARRELL,ROBERT M FIRE CAPTAIN 3/22/1999 20.4 FISH,ANTHONY M FIRE ENGINEER 3/22/1999 20.4 PI' HOLTZENDORFF. MATTHEW C FIRE ENGINEER 3/22/1999 20.4 II 51, 4114MCGOVNEY,CHADRICK N FIRE CAPTAIN 3/22/1999 20.4 4. //fair.i/ ,1 AI I'I MEYER,DEREK D FIRE ENGINEER 3/22/1999 20.4 a' PINNERE,MICHAEL A FIRE ENGINEER 3/22/1999 20.4 SMITH,ANDREW C FIREFIGHTER/PARAMEDIC 3/22/1999 20.4 4 SUTHERLIN,NORMAN G FIREFIGHTER 3/22/1999 20.4 Al ' ` CASTRO,ALLEN A FIREFIGHTER 3/13/2000 19.4* I Employee eligible if transition to LA County occurs on or after March 13,2020. VPFA As of 9-24-2019 City Council Agenda Item Report Agenda Item No. COV-199-2020 Submitted by: Michael Earl Submitting Department: Human Resources Meeting Date: June 2, 2020 SUBJECT Amendment No. 1 to the Side Letter of Agreement with the Vernon Fire Management Association Recommendation: Adopt Resolution No. 2020-17 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Fire Management Association. Background: The operative memorandum of understanding (MOU) and the existing Side Letter of Agreement between the City of Vernon and the Vernon Fire Management Association, will expire August 1, 2020. As it has been determined that the transition of the City’s firefighting and fire related services to the Consolidated Fire Protection District of Los Angeles County will not occur prior to the August 1, 2020 expiration of the Side Letter of Agreement, pursuant to City Council direction, negotiations began with the VFMA for an extension to the Side Letter. On May 11, 2020, the parties reached a tentative agreement as to the terms and conditions of an extension and Amendment to the MOU and Side Letter that reflects the following key provisions: • Extending the terms of the operative MOU until the commencement of services by Los Angeles County, or through March 31, 2021, or until such time as a determination is made that the transition of service to Los Angeles County will not proceed; • Effective May 10, 2020, the base salaries of the represented classifications will be increased three percent (3%); • Annual Uniform Allowance will be increased by $125; and • All other terms of the prior MOU and Side Letter of Agreement would remain in effect. Fiscal Impact: The cost of implementing the provisions contained within this Amendment to Side Letter of Agreement will be approximately $9,028 should the transition of fire services to Los Angeles County not occur until March 2021. The estimated cost will be reduced if the transition of services occurs sooner. Funds have been included in the proposed FY 2020/2021 budget. Attachments: 1. Resolution No. 2020-17 VFMA 2. VFMA MOU 3. VFMA Side Letter RESOLUTION NO. 2020-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AMENDMENT NO. 1 TO THE SIDE LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND THE VERNON FIRE MANAGEMENT ASSOCIATION SECTION 1. Recitals. A. The Vernon Fire Management Association (VFMA), has been recognized as an employee organization pursuant to the City of Vernon Employer-Employee Relations Resolution (Resolution No. 4027). B. On July 12, 2016, the City Council of the City of Vernon adopted Resolution No. 2016-37 approving a Memorandum of Understanding (MOU), as amended on October 24, 2017, by Resolution No. 2017-55, setting forth certain terms and conditions for employment of City of Vernon employees in classifications represented by the VFMA, for the period of July 1, 2016 through June 30, 2019. C. Following the August 6, 2019, decision by the City Council of the City of Vernon to contract with the Fire Protection District of Los Angeles County (District) for firefighting services, the City and the VFMA began negotiating the impacts and effects of the City’s decision to contract firefighting services and transition thereto. D. On October 1, 2019, the City Council of the City of Vernon adopted Resolution No. 2019-42 approving a Side Letter of Agreement (Side Letter) setting forth certain terms and conditions for represented employees related to the City’s transition of firefighting services. E. It has been determined that the transition of the City’s firefighting and related services to the District will not occur prior to the August 1, 2020 expiration of the Side Letter, and pursuant to City Council direction, negotiations began with the VFMA for an extension to the Side Letter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The City Council of the City of Vernon hereby approves and authorizes the execution of Amendment No. 1 to the Side Letter of Agreement (Agreement) between the City of Vernon and the Vernon Fire Management Association, in substantially the same form as attached hereto as Exhibit A. Resolution No. 2020-17 Page 2 of 2 _______________________ SECTION 4. The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever action is deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized, including but not limited to, any nonsubstantive changes to the Amendment attached herein. SECTION 5. The City Council of the City of Vernon hereby directs the City Clerk, or the City Clerk’s designee, to send a fully executed Agreement to Todd Painton, President of the Vernon Fire Management Association. SECTION 6. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 2nd day of June, 2020. _____________________________ LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: _________________________________ ARNOLD M. ALVAREZ-GLASMAN, Interim City Attorney EXHIBIT A 005868.00001 24778940.1 AMENDMENT NO. 1 TO SIDE LETTER OF AGREEMENT City of Vernon and Vernon Fire Management Association This Amendment to the Side Letter of Agreement (Agreement) is entered by and between the City of Vernon (City) and the Vernon Fire Management Association (VFMA) with respect to the following: WHEREAS, VFMA is the recognized employee organization for employees employed by the City’s Fire Department in the classifications of Assistant Fire Chief, Fire Battalion Chief, Administrative Fire Battalion Chief, and Fire Marshal; and WHEREAS, the City Council of the City of Vernon approved a contract for firefighting and fire related services with the Consolidated Fire District of the County of Los Angeles (District) on August 6, 2019; and WHEREAS, the City and VFMA entered into a Side Letter of Agreement with respect to the rights and entitlement of its members should the City transition its firefighting and related services to the District which was approved by the City Council of the City of Vernon on October 1, 2019 through the adoption of City Council Resolution 2019-42 (Side Letter); and WHEREAS, it has been determined that the transition of City firefighting and fire related services to the District will not occur prior to the August 1, 2020 expiration of the Side Letter of Agreement; and WHEREAS, it is in the interest of both the City and VFMA to extend the terms of the parties’ operative Memorandum of Understanding (MOU) and Side Letter of Agreement, except as amended below; and WHEREAS, on May 11, 2020, the City and VFMA reached a tentative agreement as to the terms and conditions of an extension and Amendment to the MOU and Side Letter of Agreement. NOW THEREFORE, the City and VFMA agree to amend the MOU and Side Letter as follows: 1. Term of Agreement and MOU: The term of the MOU and Side Letter shall be extended until the earlier of either (1) the commencement date of service by the District, in which case no further MOU will be necessary; or (2) until such time as it is reasonably determined that contracting for firefighting service with LA County will not proceed, in which case the provisions of the Side Letter shall be null and void and the parties shall reconvene negotiations for a successor MOU; or (3) March 31, 2021, in which case the parties shall either mutually agree to further extend the Side Letter and the MOU or, if no such agreement is reached to extend the Side Letter and the MOU, the provisions of this Agreement shall be Amendment No. 1 to Letter of Agreement Vernon Fire Management Association Page 2 of 3 null and void and the parties shall reconvene negotiations for a successor MOU. Any VFMA represented employee who chooses to retire prior to the commencement date of service by the District shall be entitled to the payoffs and other benefits to which they are entitled under the July 1, 2016 through June 30, 2019 MOU, except as specifically amended by the Side Letter. 2. Salaries: Article Three, of the MOU is amended to read as follows: Section 1: Salaries Effective May 10, 2020, the base salary schedule will be increased by an additional 3%. Classification and Compensation Plan - Effective May 10, 2020 Assistant Fire Chief E FM 42 Monthly Step 1 14,883 Step 2 15,627 Step 3 16,408 Step 4 17,229 Step 5 18,090 Fire Battalion Chief(P) NE FM 38 Monthly Step 1 12,244 Step 2 12,856 Step 3 13,499 Step 4 14,174 Step 5 14,883 Fire Battalion Chief (A) NE FMA 38 Monthly Step 1 12,244 Step 2 12,856 Step 3 13,499 Step 4 14,174 Step 5 14,883 Fire Marshal NE FM 38 Monthly Step 1 12,244 Step 2 12,856 Step 3 13,499 Step 4 14,174 Amendment No. 1 to Letter of Agreement Vernon Fire Management Association Page 3 of 3 Step 5 14,883 3. Uniform Allowance: Article Six, Uniform Allowances, of the MOU is amended to read as follows: Section 1: Uniform Allowance On the first pay check in August each year, each unit employee shall be paid the sum of one thousand one hundred and twenty-five Dollars ($1,125.00) for the purchase of uniforms. A unit employee hired by the City shall receive an initial issue of uniforms. Uniform allowance is special compensation that shall be deemed earned when paid and shall be reported to CaIPERS as compensation earnable. 4. Except as otherwise expressly modified by this Agreement, all terms, conditions and provisions of the MOU and Side Letter shall continue in full force and effect, and remain unchanged. FOR THE CITY OF VERNON Carlos R. Fandino, Jr., City Administrator Date ATTEST: APPROVED AS TO FORM: Lisa Pope, City Clerk Zaynah Moussa, (seal) Senior Deputy City Attorney VERNON FIRE MANAGEMENT ASSOCIATION Todd Painton, President Date APPROVED AND ADOPTED BY CITY COUNCIL ON ____________________ PER RESOLUTION NO._________________ 7 c,;,,,3.0:,,, 7irro Ai,C. 4,47'41ksi:ii Wit' vi4,4a-rte C'?, ry ..,r ttupfp 190 Q.,7 r-r MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF VERNON AND VERNON FIRE MANAGEMENT ASSOCIATION July 1, 2016 through June 30, 2019 Atilin Oitt 4fri# 4, up 'op- ESA• 44, 4 TABLE OF CONTENTS MEMORANDUM OF UNDERSTANDING Parties to the Memorandum of Understanding 6 ARTICLE ONE:FUNDAMENTALS Section 1: Recognition 7 Section 2: No Discrimination 7 Section 3: Mutual Cooperation 8 Section 4: Layoffs 8 Section 5: No Strikes or Lockouts 8 Section 6: City/VFMA Meetings 8 Section 7: Association Business 8 Section 8: Association Leave 9 Section 9: Driver License Requirement 9 Section 10: Payroll Deduction 9 Section 11: Term 10 ARTICLE TWO: LEGAL LIMITATIONS, SAVINGS CLAUSE& TERM Section 1: Legal Limitations and Savings Clause 11 Section 2: Maintenance of Existing Conditions 11 Section 3: Modification and Waiver 11 Section 4: Severability 11 ARTICLE THREE: SALARIES Section 1:Salaries 12 Section 2: Merit Steps 14 2 Section 3: Salary Adjustment Increase 15 Section 4: Bilingual Pay 15 Section 5: Educational Incentive Pay 15 Section 6: Chief Officer Certificate—Prior to July 1,2014 16 Section 7: Chief Officer Certificate—After July 1,2014 16 Section 8: Hazardous Materials Specialist Pay 17 Section 9: Urban Search and Rescue Specialist Pay 17 Section 10: Physical Fitness/Wellness Program 18 Section 11: Computation of Pay 18 ARTICLE FOUR: LONGEVITY Section 1: Employees Hired On or Before June 30, 1994 19 Section 2: Employees Hired After June 30, 1994 19 ARTICLE FIVE:OVERTIME Section 1: Overtime Authorization 20 Section 2: Compensatory Time 21 Section 3: Compensatory Time Payment upon Termination 21 Section 4: Usage of Compensatory Time Earned 21 Section 5: Leave Inclusion 21 Section 6: Training and Recertification 22 Section 7: Call Backs 22 Section 8: Non-Compensable 22 ARTICLE SIX: UNIFORMS Section 1:Uniform Allowance 24 3 ARTICLE SEVEN:BENEFITS Section 1:Public Employees Retirement System 25 Section 2:Supplemental PERS Benefits 25 Section 3: Cafeteria Plan 26 Section 4: Medical 26 Section 5: Dental 27 Section 6: Vision 28 Section 7: Life Insurance 28 Section 8: Deferred Compensation 28 Section 9: Education Reimbursement 28 Section 10: Other Employee Programs 29 Section 11: Retiree's Medical 29 ARTICLE EIGHT: VACATION Section 1: Vacation Time 31 Section 2: Vacation Leave: Administrative Personnel 31 ARTICLE NINE: SICK LEAVE Section 1: Sick Leave 33 Section 2: Sick Leave Conversion 34 ARTICLE TEN—LEAVE BENEFITS Section 1: Jury Duty 35 Section 2:Bereavement Leave 35 4 ARTICLE ELEVEN: WORK SCHEDULE AND ABSENCES Section 1: FLSA Work Period 38 Section 2: Work Schedules 38 Section 3: Shift Trades 38 Section 4: Early Relief 39 ARTICLE TWELVE: GRIEVANCE PROCEDURE Grievance Procedure Steps 40 ARTICLE THIRTEEN: DISCIPLINE PROCEDURE Discipline Procedure 44 ARTICLE FOURTEEN: MANAGEMENT RIGHTS Management Rights 48 SIGNATURE PAGE Signatures 50 5 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF VERNON AND VERNON FIRE MANAGEMENT ASSOCIATION Parties to the Memorandum of Understanding Pursuant to Chapter 10(section 3500 et seq)of Division 4,Title 1 of the Government Code and Resolution No. 4027,the Resolution for the administration of Employer-employee relations,the matters within the scope of representation that are set forth in this Memorandum of Understanding(MOU)have been discussed by and between representatives of the City of Vernon and the representatives of the Vernon Fire Management Association,(hereinafter"VFMA"), and except as otherwise specifically provided herein shall apply only to those defined in the aforesaid Resolution as"full-time sworn and regular part-time employees in the Fire Department management and confidential employees,"otherwise known as Chief Officers. This MOU constitutes ajoint agreement by the Municipal Employee Relations Representative ("MERR") and the VFMA,to be submitted to the City Council of Vernon for its determination and approval by one or more Resolutions or Ordinances as the City Council may deem fit and proper. The MERR and the Representative of the VFMA have agreed that they will jointly urge the City Council of Vernon to adopt one or more Resolutions or Ordinances reflecting the changes in wages,hours,and other conditions of employment agreed upon in this MOU. If approved,the terms agreed upon by this MOU shall take effect on July 1, 2016, and shall expire at midnight on June 30, 2019. IN CONSIDERATION OF THE TERMS AND CONDITIONS HEREIN STATED,the VFMA and the City of Vernon agree as follows: 6 ARTICLE ONE FUNDAMENTALS Section 1: Recognition The City recognizes the Vernon Fire Management Association as the exclusive recognized employee organization on behalf of all full-time sworn,management personnel engaged in fire prevention, suppression,administration and paramedic services within the City, including, but not limited to, employees occupying the job classifications of Assistant Fire Chief, Fire Battalion Chief,Administrative Fire Battalion Chief, and Fire Marshal. Section 2: No Discrimination The City and the Association are committed to working together to support a work environment characterized by fair treatment and access to equal opportunities. The provisions of this Memorandum of Understanding shall be applied equally to all employees covered hereby.Neither the City nor the VFMA shall discriminate against any individual, applicant or employee with respect to his compensation,terms, condition, or privileges of employment or because of an individual's race,color, sex,religion, national origin, age, marital status, disability, pregnancy, sexual orientation, political or religious opinions or affiliations,or membership or non-membership in the VFMA. The terms "they" and"their" may be used in this agreement as substitutes for the terms "his," "her," his/her," "he," "she,"or other terms which would indicate masculine or feminine gender. Whenever the male gender is used herein it shall be construed to refer to both male and female employees. Except as limited by the specific and express terms of this Memorandum of Understanding,the Association hereby retains and reserves unto itself all rights,powers, authority, duties and responsibilities conferred on and vested in it by the laws and the Constitution of the State of California and/or the United States of America. The parties specifically agree that neither VFMA nor any VFMA representative or member shall be discriminated against, intimidated, coerced, disciplined or retaliated against because of the lawful exercise of its or his rights, including, but not limited to,the right to participate in VFMA activities, serve as a VFMA officer or director, or otherwise represent the interests of VFMA. 7 Section 3: Mutual Cooperation The parties recognize the necessity of cooperating on matters of mutual concern and interest and agree to work together to maximize the effectiveness of the Fire Department and the City and to accomplish goals in their mutual interest. Section 4: Layoffs In accordance with the Meyers-Milias Brown Act,the City and the VFMA shall meet and confer on the effect of its actions to lay off any employee represented by the VFMA. This will occur prior to implementation except in emergency circumstances as defined in law. The agreement to meet and confer over the effect of the exercising of a City right shall not in any way impair the right of the City to exercise and implement any of its rights to layoff. Section 5: No Strikes or Lockouts During the life of this agreement no work stoppages, strikes, or slowdowns shall be caused or sanctioned by the VFMA, and no lockouts shall be made by the City. Section 6: City/VFMA Meetings Representatives from the VFMA and the City shall meet as needed to discuss issues of mutual concern. Section 7: Association Business Representatives ofthe VFMA shall be allowed time to conduct their Association business as necessary during work hours. Representatives of the VFMA shall have reasonable access to the work sites of unit employees at any time during the working hours to conduct Association business as long as such visits do not unreasonably interfere with the conduct of the City's usual business and the employee's work. Coordination of such work will be made with the Fire Chief to ensure the availability of staffing levels for such meetings. Representatives of VFMA may use any Fire Department facilities free of charge for its Board of Directors and general membership meetings provided such facility is not otherwise booked. VFMA shall secure approval from the Fire Chief for the date and time it wishes to secure use of the facility. The granting of such approval will be made if the City facility is not otherwise scheduled to be used at the time of VFMA's request. No unit employee shall engage in political activity while on duty or in uniform. 8 Section 8: Association Leave The VFMA President will have available to him/her a total of 240 hours of Association Leave Time at the beginning of each calendar year for conducting Association business off duty during time he and/or any of his Association board members would be regularly scheduled to work. A. The VFMA President will be responsible for assigning any Leave Time to his board members. Unused hours may not be carried over from one year to the next without the written authorization of the Fire Chief or his designee. B. In each case where Leave Time is requested, such request must be in writing to the Fire Chief a minimum of 72 hours before the Leave Time is needed unless the minimum notice period is waived in writing by the Fire Chief or his designee. C. Association Leave Time will not be granted if it will cause overtime unless it is authorized in writing by the Fire Chief or his designee. D. In no case will Association Leave Time be used for political action purposes. Section 9:Driver's License Requirement Firefighters of all ranks from Assistant Fire Chief and below must maintain at the minimum a Class C driver's license with a firefighter endorsement. Exceptions to this requirement must be approved in writing by the Fire Chief. Section 10: Payroll Deduction The City shall, during the term of this agreement,effect a payroll deduction for membership dues, service fees and other charges authorized pursuant to an executed form signed by the employee permitting such deductions.Any payroll deductions collected by the City shall be transmitted on a biweekly basis to the treasurer ofthe Association, or such other party designed in writing by the Association. The City shall not be obligated to put into effect any new, changed, or discontinued deduction until the first pay period commencing not more than thirty(30)days after receiving the request. This provision shall remain operative as long as VFMA is the exclusive recognized employee organization of unit employees. 9 Section 11: Term a) Except as otherwise provided herein,this Memorandum of Understanding shall be in full force and effect from July 1,2016, and shall remain in full force and effect up to and including midnight, the 30th day of June 2019 or until the next Memorandum of Understanding becomes effective. b) This Memorandum of Understanding shall be binding on the City and the Union when approved and adopted by the City Council. 10 ARTICLE TWO LEGAL LIMITATIONS,SAVINGS CLAUSE,AND TERM Section 1: Legal Limitations and Savings Clause It is understood and agreed that this Memorandum of Understanding(including, but not limited to,the provisions of the Fair Labor Standards Act)and any and all Resolutions or Ordinances adopted in implementation thereof are and shall be subject to all present and future applicable federal and state laws and regulations and shall be effective and implemented only to the extent permitted by such laws and regulations. If any part of this Memorandum of Understanding or of any Resolution or Ordinance adopted in implementation thereof is in conflict or inconsistent with any such applicable provisions of federal and state laws or regulations or otherwise held to be invalid or unenforceable by any tribunal of competent jurisdiction, such part or provision shall be suspended and superseded, and such applicable laws and regulations and the remainder of this Memorandum of Understanding shall not be affected thereby and shall remain in full force and effect; Section 2: Maintenance of Existing Conditions Any employment policy, practices and/or benefits, including the alternative workweek schedule and overtime compensation are incorporated into this Memorandum of Understanding, unless otherwise stated herein. In the event of a conflict between the Memorandum of Understanding and an existing policy and/or practice, this Memorandum of Understanding shall govern. Section 3: Modification and Waiver The City reserves the right to add to,delete from, amend or modify the Administrative rules,the City Municipal Code, and the City's Personnel Policies and Procedures Manual during the term of the Memorandum of Understanding, subject to the requirements of the Meyers-Milias-Brown Act and the Firefighters Procedural Bill of Rights Act. Section 4: Severability. In the event that a court finds any provision(s)of this Memorandum of Understanding to be invalid or unenforceable,the parties intend that the remaining provisions remain in effect. The parties further agree to meet and confer for purposes of negotiating an alternative to any provision declared invalid or unenforceable. 11 ARTICLE THREE SALARIES Section 1: Salaries Effective the beginning of the pay period containing July 10,2016,the following salary ranges are established for employees represented by the VFMA based upon the results ofthe City wide classification and compensation study at the 75th percentile,and consistent with the proposed grade and step pay plan. Effective July 10,2016,VFMA employees shall be placed at the grade and step that is closest to,but not lower than their current base salary. a. Effective July 10, 2016(first full pay period in July),the base salary schedule will be increased by 2%. b. Effective July 9, 2017,the base salary schedule will be increased by an additional 2%. c. Effective July 8, 2018, the base salary schedule will be increased by an additional 2%. Classification and Compensation Plan - Effective July 10, 2016 Assistant Fire Chief E FM42 Monthly Step 1 13,890 Step 2 14,585 Step 3 15,314 Step 4 16,080 Step 5 16,884 Fire Battalion Chief(P)NE FM38 Monthly Step 1 11,427 Step 2 11,998 Step 3 12,598 Step 4 13,228 Step 5 13,890 Fire Battalion Chief (A) NE FMA38 Monthly Step 1 11,427 Step 2 11,998 Step 3 12,598 Step 4 13,228 Step 5 13,890 12 Fire Marshal NE FM38 Monthly Step 1 11,427 Step 2 11,998 Step 3 12,598 Step 4 13,228 Step 5 13,890 Classification and Compensation Plan-Effective July 9, 2017 Assistant Fire Chief E FM 42 Monthly Step 1 14,166 Step 2 14,874 Step 3 15,618 Step 4 16,399 Step 5 17,219 Fire Battalion Chief(P) NE FM 38 Monthly Step 1 11,654 Step 2 12,237 Step 3 12,849 Step 4 13,491 Step 5 14,166 Fire Battalion Chief (A) NE FMA 38 Monthly Step 1 11,654 Step 2 12,237 Step 3 12,849 Step 4 13,491 Step 5 14,166 Fire Marshal NE FM 38 Monthly Step 1 11,654 Step 2 12,237 Step 3 12,849 Step 4 13,491 Step 5 14,166 13 Classification and Compensation Plan - Effective July 8, 2018 Assistant Fire Chief E FM 42 Monthly Step 1 14,449 Step 2 15,172 Step 3 15,931 Step 4 16,727 Step 5 17,563 Fire Battalion Chief(P) NE FM 38 Monthly Step 1 11,888 Step 2 12,482 Step 3 13,106 Step 4 13,761 Step 5 14,449 Fire Battalion Chief (A) NE FMA 38 Monthly Step 1 11,888 Step 2 12,482 Step 3 13,106 Step 4 13,761 Step 5 14,449 Fire Marshal NE FM 38 Monthly Step 1 11,888 Step 2 12,482 Step 3 13,106 Step 4 13,761 Step 5 14,449 Section 2: Merit Steps Effective July 10, 2016,employees who are not at the top step of their Classification Compensation Plan and have attained one year of an overall "satisfactory"or higher performance evaluation rating, as of their immediately preceding classification anniversary date, shall receive one merit salary advance. Effective July 2017, and for the remainder ofthis agreement, employees who are not at the top step of their Classification Compensation Plan and who achieve an overall"exceeds standards"ranking during their annual performance review in accordance with the City's Performance Evaluation Policy will receive one merit salary advance on the first full pay period in July. Employees shall continue to receive their annual evaluations as scheduled in the City's Performance Evaluation Policy and employees may receive more than one annual merit salary advance during the term of this Agreement. 14 Section 3: Salary Adjustment Increase In the event there is a salary inequity between ranks or between employees within the Department,the Fire Chief, with approval of the City Administrator, may implement a service adjustment increase up to ten percent(10%)per month of their base salary. Section 4: Bilingual Pay A unit employee may be compensated for bilingual skills after the employee demonstrates proficiency in speaking a foreign language(the ability to read and write in a foreign language may also be tested, if necessary), which proficiency would be determined by successful completion of a foreign language proficiency test designated by the Human Resources Department. Those employees who successfully demonstrate this skill are eligible to receive an additional One Hundred Twenty-Five Dollars($125.00) per month for bilingual pay and shall not be considered to be part ofthe employee's base monthly salary when computing incentive pay. Section 5: Education Incentive Pay Effective July 1,2016, all unit employees hired before July 1,2016,who have completed the initial hire probationary period and who hold a fire science certificate or have completed the course equivalent thereto(i.e., 30 units of fire science related courses) shall receive an additional six percent(6%) of their base rate of pay per month, after satisfactory completion of their performance evaluation period. Unit employees hired before July 1, 2016,who have passed their probationary period, and who do not currently hold a fire science certificate or possess the equivalent units as stated above will be given until July 1, 2017,to obtain the fire science certificate or equivalent units. Such employees will be given an additional three percent(3%) of their base rate of pay per month effective July 1, 2016. Should the employee not obtain the necessary fire science certificate or equivalent units by July 1,2017,they will no longer be eligible to receive the additional three percent(3%).An employee, at the sole discretion of the Fire Chief, may be given an additional six months to obtain the fire science certificate or equivalent units. Upon obtaining the necessary fire science certificate or equivalent units, such employee shall begin to receive the additional six percent(6%) of their base rate of pay per month instead ofthe three percent 3%)in accordance with the terms stated above. All unit employees hired after July 1, 2016,who have completed the initial hire probationary period and who hold a fire science certificate or have completed the course equivalent thereto(i.e. 30 units of fire 15 science related courses)shall receive an additional three percent(3%)oftheir base rate of pay per month, after satisfactory completion of their performance evaluation period. A unit employee who holds an AA or AS Degree in Fire Science or Fire Technology with completion of five(5)years of uninterrupted service with the Fire Department shall receive an additional three percent 3%)per month oftheir base salary or; A unit employee who holds a BA or BS Degree in Fire Science or Fire Technology or closely related field with completion of five(5)years of uninterrupted service with the Fire Department shall receive an additional three percent(3%)per month of base salary or; A unit employee who holds a Fire Officer Certificate with completion of five (5)years of uninterrupted service with the Fire Department shall receive an additional three percent(3%)per month ofbase salary. Education incentive pay is cumulative for a maximum of 9%. Should employees represented by the Vernon Firemen's Association(VFA)receive across-the board enhancements to the existing Educational Incentive Pay between July 1, 2016 and June 30,2019,a like enhancement will be provided to employees represented by the VFMA. Section 6: Chief Officer Certificate—Employees promoted prior to July 1,2014 Effective July 1,2014, VFMA employees who were promoted to a Fire management position prior to July 1, 2014 and hold a Chief Officer Certificate, or have completed coursework equivalent thereto(i.e., California State Fire Training Professional Certification Track for Chief Officer) shall receive an annual education incentive stipend in the amount of$2,000, in two equal, semi-annual installments. The first installment of$1,000 shall be paid with the first paycheck in January, and the second installment of 1,000 shall be paid with the first paycheck in July. Section 7: Chief Officer Certificate—Employees promoted on or after July 1, 2014 Effective July 1,2014, VFMA employees who were promoted on or after July 1, 2014 and hold a Chief Officer Certificate shall receive an annual education stipend in the amount of$2,000, in two equal,semi- annual installments. The first installment of$1,000 shall be paid with the first paycheck in January, and the second installment of$1,000 shall be paid with the first paycheck in July. 16 Section 8: Hazardous Materials Specialist Pay Unit employees hired before July 1, 2016, certified as a Hazardous Materials Specialist shall receive special compensation of one hundred and seventy-eight dollars and twenty one cents($178.21)per month above their base pay. Said payment shall not be considered to be part of the employee's base salary when computing incentive pay. For any unit employees hired after July 1, 2016, all personnel assigned to a Hazardous Materials team/station who are performing the duties required of the Hazmat Assignment, and who have completed required training and possess a valid certification, shall receive $17.82 per shift worked on Haariat Assignment. Said payment shall not be considered to be part of the employee's base salary when computing incentive pay. Should employees represented by the Vernon Firemen's Association(VFA)receive across-the board enhancements to the existing Hazardous Materials Specialist Pay between July 1,2016 and June 30, 2019, a like enhancement will be provided to employees represented by the VFMA. Section 9: Urban Search and Rescue(USAR)Pay Unit employees hired before July 1, 2016, certified as a USAR Specialist shall receive special compensation of one hundred and seventy-eight dollars and twenty one cents($178.21)per month above their base pay. Said payment shall not be considered to be part of the employee's base salary when computing incentive pay. For any unit employees hired after July 1,2016, all personnel assigned to a USAR team/station who are performing the duties required of the USAR Assignment, and who have completed required training and possess a valid certification, shall receive$17.82 per shift worker on USAR Assignment. Said payment shall not be considered part of the employee's base salary when computing incentive pay. Should employees represented by the Vernon Firemen's Association(VFA)receive across-the board enhancements to the existing USAR Pay between July 1,2016 and June 30,2019,a like enhancement will be provided to employees represented by the VFMA. 17 Section 10: Physical Fitness/Wellness Program This program is mandatory for all fire safety personnel.Any individual who after one(1)year of participation has completed a pre-program fitness evaluation, minimum participation requirements,bi- annual fitness evaluations and verification of participation by the Fire Chief will receive two hundred fifty dollars($250.00). The Physical Fitness/Wellness program is attached hereto as Attachment"A", and incorporated herein. Section 11: Computation of Pay A. Unit employees assigned to a 40-hour work week shall be paid on an hourly basis. The hourly rate shall be the product of dividing the monthly salary by 173.333. Upon being assigned to a 40- hour schedule an employee's accrued leave shall be reduced by a factor of 1.4 and paid to the employee upon use or separation at the employee's 40-hour regular rate of pay. Upon being reassigned to a 56-hour schedule,all such accrued leave shall be increased by a factor of 1.4. B. 56-hour platoon personnel Unit employees assigned to a fifty-six(56)hour work week would be paid a widely fluctuating amount each pay period if they were paid for hours actually worked;therefore, such employees shall be paid for the average number of hours in a two(2)week period, one hundred and twelve 112)hours. Exceptions for leave without pay hours shall be reported and deducted from the average when pay is computed. The"Exception Report" shall be in a form approved by the City Administrator. 18 ARTICLE FOUR LONGEVITY Section 1: Employees Hired On or Before June 30, 1994 Upon attaining 5 years of service with the City of Vernon 5%above base pay Upon attaining 10 years of service with the City of Vernon 10%above base pay Upon attaining 15 years of service with the City of Vernon 15%above base pay Upon attaining 20 years of service with the City of Vernon 20%above base pay Upon attaining 30 years of service with the City of Vernon an Assistant Fire Chief,Fire Battalion Chief(P), Fire Battalion Chief(A)or Fire Marshal 25%above base pay Section 2: Employees Hired After June 30, 1994 and before December 31,2013 Upon attaining 5 years of service with the City of Vernon 5%above base pay 19 ARTICLE FIVE OVERTIME Section 1: Overtime Authorization All overtime requests must have prior written authorization of a supervisor prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Dispatched calls extending beyond the end of duty time are considered as authorized. A. Policy It shall be the policy ofthe Vernon Fire Department to honor personnel requests for time off when possible, and distribute overtime opportunities in a fair and equitable manner to all members. It shall be the Department's priority to maintain essential staffing levels when arranging coverage. B. Order of Filling Vacancies Overtime vacancies will be filled on a rank-for-rank basis by first referring to the list of personnel in the same rank as the vacancy who have signed up for overtime availability for that day. The individual in the same rank with the least overtime worked that calendar year will have the first opportunity to work the overtime vacancy. If that employee does not elect to work the overtime shift,the person in the same rank as the vacancy with the next least amount of overtime worked that calendar year will have the next opportunity. This process will be followed until the overtime vacancy is filled or the list of personnel within the same rank as the vacancy is exhausted. In the event the vacancy is unfilled,the same process will be used for those personnel who have signed up as available to work overtime that day who are qualified to act in the rank in which the vacancy exists. If that list is also exhausted and the vacancy is not filled,the person that is not presently working and that is of the same rank as the vacancy with the least mandated overtime worked that calendar year shall be mandated to work the overtime shift. C. What Overtime Vacancies Will Be Filled a. Any vacancy in the Fire Battalion Chief rank that is the result of an employee using vacation leave shall be filled first by a Fire Battalion Chief. If a Fire Battalion Chief is unable to fill 20 the position then an Acting Fire Battalion Chief from the established Acting List will fill the position. b. A vacancy that is the result of an employee using sick leave may be filled at the discretion of the Fire Chief. Section 2: Compensatory Overtime A. For fire suppression employees having an average work week of 56 hours, compensatory time shall accumulate at the premium rate of one and one-half(1 '/2)hours of compensatory time for each one(1)hour of overtime actually worked in excess of the employee's regular scheduled working hours for a 24 day work cycle. B. For employees having an average work week of forty(40)hours, compensatory time shall be accumulated at the premium rate of one and one-half(1 1/2)hours of compensatory time for each one (1)hour of overtime actually worked during the employee's regular work week up to a maximum accrual of 480 hours. Section 3: Compensatory Time Payment upon Termination Employees shall be entitled to receive payment for all accumulated compensatory time upon their termination. Section 4: Usage of Compensatory Time Earned Accumulated compensatory time off may be taken by an employee in the same manner as vacation time as described in Article Eight of this MOU. Section 5: Leave Inclusions A. In determining an employee's eligibility for overtime compensation in a work period, paid leaves of absence will be included in the total number of hours worked. Paid leaves of absence include, but are not limited to,the following: 1. Holiday Leave/In-Lieu Leave 2. Administrative Leave 3. Compensatory Leave 4. Workers' Compensation Leave(4850 time) 5. Jury Duty 21 6. Bereavement Leave 7. Military Leave B. Vacation and Sick Leave- In determining an employee's eligibility for overtime compensation, vacation and sick leave shall not be included in calculating the total number of overtime hours worked in a 7-day work week. At the time ofMOU ratification,the implementation ofthis provision was still being analyzed. If the City confirms that calculation based on a 7-day work week is enforceable under the Fair Labor Standards Act,this provision will be implemented after the City provides the VFMA written notice of its confirmation, and a date certain on which this provision will take effect. If this provision is found to be unenforceable,the City and the Association agree to a re-opener to discuss the exclusion of vacation and sick leave counting towards overtime within a work week. Section 6: Training and Recertification Time Training time that is required is compensable. Recertification time that is directly related to an employee's job will be compensable if completed during assigned work hours or authorized for overtime by the Fire Chief Section 7: Call Backs Call Back duty occurs when an employee is ordered to return to duty on a non-regularly scheduled work shift. Call back does not occur when an employee is held over from his/her prior shift or is working prior to his/her regularly scheduled shift. An employee called back to duty shall be credited with a minimum of four(4)hours work.Any hours worked in excess of four(4)hours shall be credited on an hour-for-hour basis(at time and one-half compensation)for actual time worked. When an employee is called back,his/her work time shall be credited commencing upon the time the employer has made direct contact with the employee. Section 8: Non-Compensable A. City Vehicle Use—Unit employees who are provided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for travel time to and from work. 22 B. Clothes/Uniform Changing Time—Unit employees are not authorized to wear their uniforms or any part thereof that is distinguishable as such unless on duty. Each employee is provided with a locker for his/her personal convenience. Any employee may utilize or not utilize the locker for storage and changing purposes at his/her own discretion. Nothing herein prevents an employee from wearing his/her uniform to and/or from his/her residence to work as long as the badge and insignia are covered in a non-unit issue garment such as a windbreaker. Time spent changing clothes before or after shift is not considered hours worked and is not compensable in any manner whatsoever. An employee shall be allowed to make off duty presentations without compensation in uniform upon the approval of the Fire Chief. 23 ARTICLE SIX UNIFORM ALLOWANCE Section 1: Uniform Allowance On the first pay check in August of each year,each unit employee shall be paid the sum of One Thousand Dollars($1000.00)for the purchase of uniforms.A unit employee hired by the City shall receive an initial issue of uniforms. Uniform allowance is special compensation that shall be deemed earned when paid and shall be reported to Ca1PERS as compensation earnable. The City shall provide all unit employees all required safety equipment, including,but not limited to, work boots. 24 ARTICLE SEVEN BENEFITS Section 1:Public Employee Retirement System ("PERS") The City shall maintain its contract with the California Employees Public Retirement System(Ca1PERS) that provides VFMA unit employees with the three percent(3%)at 50 safety retirement benefit plan. As a result of the recent passage of AB 340 Public Employee Pension Reform Act(PEPRA), new Ca1PERS members hired on or after January 1, 2013 who meet the definition ofnew member under PEPRA shall be provided a 2.7%at 57 Ca1PERS retirement benefit plan. Unit members identified as Ca1PERS "Classic Members"shall be responsible for paying their Ca1PERS nine percent(9%)employee's contribution. Unit members identified as "New Members"under the Ca1PERS definition as a result of PEPRA shall be responsible for paying their applicable Ca1PERS employee's contribution. Section 2: Supplemental PERS Retirement Benefits The City agrees to provide additional supplemental retirement benefits to VFMA unit employees under Ca1PERS as follows: Gov't Code Section: 20042—One Year Final Compensation: Final compensation is the average full-time monthly pay rate for the highest twelve(12) consecutive months. Gov' t Code Section: 20124-Military Service Credit as Public Service: Employees may elect to purchase up to four(4)years of service credit. Gov't Code Section: 21574—4th Level of 1959 Survivor Benefits: Gov't Code Section: 21624&21626 &21628 -Post Retirement Survivor Allowance: Provides surviving spouse fifty percent(50%)of the amount of retirement allowance, dependent on option choices,that is in effect at the time of death of retiree. Pre-Retirement Option 2W Death Benefit 21548 Gov't Code Section: 20965-Credit for Unused Sick Leave 25 Section 3: Cafeteria Plan The City and the Association agree to a section 125 cafeteria plan (non-cash out),effective July 1, 2016. The City will adhere to the cafeteria plan requirements in accordance with IRS Section 125 regulations. The City shall provide to each employee in this bargaining unit a monthly allowance toward the cost of his/her medical plan as outlined in subsections A, B, C,and D below. In the event an employee does not exhaust nor exceed his/her monthly medical allowance,the employee shall be allowed to apply any unused portion towards the purchase of dental,vision, supplemental or ancillary plans offered through the City and approved by the Director of Human Resources. Section 4: Medical: The City offers various medical plans to employees. The City reserves the right to select,administer,or fund any fringe benefit programs involving insurance that now exist or may exist in the future. A. The City shall meet with the Association prior to any change of insurance carrier or method funding coverage for any fringe benefits listed in this article. During the term ofthe Agreement, for employees who elect Employee+Family coverage,the City agrees to provide a cafeteria plan contribution equal to the total premium costs of the Employee+Family Low Medical HMO, Employee+Family lowest cost Dental DMO and lowest cost family vision plan. Employees enrolled in the Employee+Family health benefits category that elect a health plan higher than the Low HMO medical, dental and/or vision, will be responsible for any applicable premium costs through a pre-tax payroll deduction. The City understands that this amount will vary based on the premium costs that go into effect on January 1st of each calendar year of the term of this Agreement. If employees opt out of dental and/or vision,they may use the allotments for those respective coverages toward excess medical premiums. B. During the term of the Agreement,for employees who elect Employee-Only,Employee+Spouse and Employee+Children tiers,the City agrees to provide the same flat dollar cafeteria contribution for medical,dental and vision benefits that the City is paying as of June 2016 for these employee health group tiers. That amount is$1,100 per month. Employees who elect one of these tiers must pay for their dental and vision benefits from this cafeteria contribution. The parties understand and agree that this amount will remain fixed during the term of this Agreement. Provided,however, should the total premium cost ofthe lowest cost medical HMO, lowest cost Dental DMO, and lowest cost vision plan exceed the current flat rate dollar cafeteria 26 contribution for medical, dental,and vision benefits for any ofthe tiers,then the contribution for that tier will be raised to equal the total premium costs of the Low Cost Medical HMO, lowest cost Dental DMO, and lowest cost vision plan for that tier. Employees that elect a health plan higher than the applicable City contribution will be responsible for any applicable premium costs through a pre-tax payroll deduction. If employees opt out ofdental and/or vision,they may use the allotments for those respective coverages toward excess medical premiums. C. For unit employees enrolled in the HSA PPO plan,the City shall pay up to the city contribution for their specific tier as set forth in A and B above reduced by an annual amount of$3,000. In addition,for each employee enrolled in an HSA PPO plan, annually the City shall make lump sum contributions to a health savings account(HSA)as follows$1,500 in January, and$500 each in March,June, and September. The cost of any HSA PPO plan selected by employees that exceeds the City contribution amount shall be paid the employee through a pre-tax payroll deduction. D. During the term of the Agreement, Employees will be allowed to opt in to the Employee+ Family plan during any open enrollment period or upon a qualifying event as prescribed by the City's insurance provider. Should employees represented by the Vernon Firemen's Association(VFA)receive across-the board enhancements to the existing medical benefit program between Julyl,2016,and June 30,2019, a like increase will be provided to employees represented by the VFMA. Section 5: Dental: The City of Vernon provides a dental insurance plan to employees. In the event an employee does not exceed his/her monthly employer medical allowance,the employee shall be allowed to apply any unused portion toward the purchase of dental insurance for himself/herself and eligible dependents. The cost of any plan selected by the employee that exceeds his/her monthly employer medical allowance shall be paid by the employee through a pre-tax payroll deduction. Should employees represented by the Vernon Firemen's Association(VFA)receive across-the board enhancements to the existing dental benefit program between July 1, 2016, and June 30, 2019, a like increase will be provided to employees represented by the VFMA. 27 Section 6: Vision: The City of Vernon provides a vision care plan to employees. The City shall pay 100%of the cost of such a plan for employees only. Employees shall have the option of purchasing vision care for their dependents at a cost of$6.95 for one dependent or$13.95 for two or more dependents. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for vision care. All itemized benefit amounts specified in the City of Vernon Vision Plan(CVVP)that fall below$150 shall be raised to$150. Should employees represented by the Vernon Firemen's Association(VFA)receive across-the board enhancements to the existing vision benefit program between July 1,2016 and June 30,2019, a like increase will be provided to employees represented by the VFMA Section 7:Life Insurance: The City provides a life insurance plan to employees. The City shall pay 100%ofthe cost of such plan for employees. The City's agreement to pay full or partial costs of said premiums shall not create or ripen into a vested right for said employee; however,the City shall be obligated to pay the cost or provide said medical, dental,vision, and life insurance benefits as described so long as this MOU remains in effect. Section 8: Deferred Compensation The City shall continue to administer the existing 457 deferred compensation program for all unit employees. Section 9: Education Reimbursement The educational reimbursement program is a financial assistance program that offers reimbursements for tuition, fees and books up to a maximum of$2,200 per fiscal year. The fiscal year is July 1 through June 30. Employees are eligible for this assistance after 12 months of uninterrupted employment with the City of Vernon. 28 A grade of"C"or better(or"pass" if on a pass/fail basis) is required for reimbursement. A request for reimbursement must be made within 60 days of receipt of grades and should include the following: a copy of the final grade report,a copy of expenses for tuition, fees, and books; and a completed and signed tuition reimbursement form. Sectionl0: Other City Employee Programs VFMA unit employees are eligible to participate in all City-sponsored programs passed by City Council Resolutions that are intended to benefit all employees in the areas of, but not limited to,the following: Buy back of military leave for PERS retirement time—Gov't Code 21024 Computer loan purchase plan—Resolution-2011-67 Life insurance Corrective eye surgery plan—Resolution 2011-65 Hearing aid device plan—Resolution 2011-66 Family Medical Leave Act(FMLA) Flexible Spending Account(FSA) Section 11: Retiree's Medical Employees must retire from the City of Vernon under a Ca1PERS Benefit Formula(i.e. Age 50 or 57 Formula)to be eligible for Retiree Medical/Dental Benefits. The City shall pay up to$1,100 per month towards the employee's HMO medical and dental insurance premium for the employee and his/her eligible spouse in the classifications represented by the Vernon Fire Management Association who have been employed for a minimum of twenty(20)years of continuous service with the City of Vernon. The maximum$1,100 City contribution shall be applied only toward a city provided HMO medical and dental premium plan payment and shall have no cash surrender value. The City will pay the cost of the HMO medical and dental premiums for those retired employees with qualifying years of service and age requirements, and offer the PPO as a"buy-up"option, for which qualifying retired employees shall be responsible for the difference in premium cost. The City's contribution toward the Retiree HMO Medical/Dental Benefit Plan shall continue for said retired employee and eligible spouse up to the age of sixty-five(65). Upon reaching the age of sixty-five 65),the retiree and/or eligible spouse shall apply for Medicare coverage,whereupon the City's insurance shall become supplemental coverage. The City shall pay up to 100%of the cost to provide any Medicare 29 supplemental medical and dental insurance plan offered by the City of Vernon,not to exceed$1,100 per month. The City will not be the primary insurance carrier once the retiree and/or employee reaches the age of sixty-five(65). If the retiree or eligible spouse fails to timely obtain and maintain Medicare coverage,the City shall not be required to provide any medical/dental benefits until such Medicare coverage is obtained and maintained. The maximum $1,100 City contribution shall be applied only towards a City sponsored Medicare supplemental medical and dental premium plan payment and shall have no cash surrender value. All retired employees with a minimum of ten(10)years ofcontinuous uninterrupted service with the City may pay the City's premium cost for medical and dental insurance up to the age of sixty-five(65)after which time Medicare will become the primary insurance carrier. The retired employee may remain on the City's supplemental insurance to Medicare at his/her cost provided the retiree has timely obtained and maintains Medicare coverage. Should the retired employee fail to pay his/her required cost of the insurance premium for the City's medical/dental benefit plan for any three(3)consecutive months or, should the coverage otherwise lapse for any reason other than City's non-payment,then the City's obligation to maintain the retiree's medical/dental benefit plan shall automatically terminate without the need for further notice. Eligible retired employees and spouse may opt not to enroll in the City's medical and/or dental insurance coverage and instead receive a monthly reimbursement for premiums actually paid up to the City HMO medical/dental value up to$1,100 per month as permitted by the Public Employee Pension Reform Act PEPRA). Once a retired employee opts not to enroll in the City's medical and/or dental insurance, he or she will not be allowed to re-enroll. All other existing qualifiers in Article Seven, Section 11 shall stay in effect. 30 ARTICLE EIGHT VACATION Section 1: Vacation Time A. Annual Accrual For 56-Hour Personnel 9 years or less: 13 shifts(12 hours per pay period) 10-24 years: 15 shits(13.85 hours per pay period) 25 or more: 16 shifts(14.77 hours per pay period) B. Annual Accrual for 40 Hour Personnel 9 years or less: 120 hours(4.62 hours per pay period) 10—24 years: 160 hours(6. 16 hours per pay period) 25 or more: 170 hours(6.54 hours per pay period) C. Policy A Maximum of 1 platoon personnel per shift shall be permitted off on vacation leave. D. Carry Over of Vacation Leave Employees are permitted to carry-over one year's annual accrual from calendar year to calendar year. At the end of every calendar year, employees who have accrued vacation hours in excess of their permitted carry-over shall be paid their regular rate of pay of all such excess hours. Section 2: Vacation Leave—Administrative Personnel At the time an employee is transferred to the administrative work schedule, his or her vacation leave balance shall be converted from the suppression work schedule rate to the administrative work schedule rate by dividing the accrued balances by 2.4(example: 90 hours ofsuppression vacation time-2.4 = 37.50 hours ofadministrative vacation time). Said converted balances shall be available for employee's use while assigned to the administrative work schedule in accordance with applicable policies. At the time an employee is returned to the suppression work schedule, his or her vacation leave balance shall be converted back to suppression hours by multiplying the hours by 2.4(example: 37.50 hours of administrative vacation time X 2.4 = 90 hours ofsuppression vacation time). Said converted balances shall be available for employee's use while assigned to the suppression work schedule in accordance with applicable policies. 31 Should an employee separate during the time of their administrative assignment,the accrued balance shall be converted back to suppression hours by multiplying the administrative hours by 2.4 and paid out at the suppression hourly rate. (example: 37.50 hours ofadministrative vacation time X 2.4 = 90 hours of suppression vacation time). 32 ARTICLE NINE SICK LEAVE Section 1: Sick Leave Unit employees only receive sick leave accrual while they are in a paid status. Full-time Platoon personnel accrue sick time at the rate of 5.54 hours per pay period(144 hours annually). Upon reaching the cap of 1440,employees will continue to accrue sick leave provided, however,in the final pay period in December each year all accrued sick leave in excess of 1440 hours shall be cashed in at fifty percent 50%)of the employee's regular rate of pay. Part-time and temporary VFMA employees(excluding Ca1PERS retired annuitants)working for 30 or more days within a year shall be entitled to accrue paid sick days at the rate of one(1)hour per every 30 hours worked. Employee shall only receive sick leave accrual while they are in a paid status. Full-time forty-hour(40-hour)personnel accrue sick time at a rate of 3.96 hours per pay period(103 hours annually). Upon reaching the cap of 1029, employees will continue to accrue sick leave provided, however, in the final pay period in December each year all accrued sick leave in excess of 1029 hours shall be cashed in at fifty percent(50%)of the employee's regular rate of pay. Part-time and temporary VFMA employees (excluding Ca1PERS retired annuitants)working for 30 or more days within a year shall be entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours worked. Employee shall only receive sick leave accrual while they are in a paid status. A. If an employee resigns from the City with 20 years or more of continuous service,he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50%of his/her then current regular hourly rate of pay. B. If an employee retires from the City with at least 15 and less than 20 years of continuous service, he/ she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50%of his/her then current regular hourly rate of pay. C. If an employee retires from the City with 20 or more years of continuous service,he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 100%of his/her then current regular hourly rate of pay. 33 D. An employee who is absent on sick leave for more than one (1)consecutive shift will be required by his or her supervisor to provide a physician(or Chiropractic/Physician Assistant) note in order to be paid for the sick leave. Should employees represented by the Vernon Firemen's Association(VFA)amend their MOU contract language regarding Sick Leave between July 1, 2016 and June 30,2019,the City and the VFMA agree to amend the VFMA MOU to incorporate such changes. Section 2: Sick Leave Conversion At the time an employee is transferred to the administrative work schedule, his or her sick leave balance shall be converted from the suppression work schedule rate to the administrative work schedule rate by dividing the accrued balance by 1.4 (example: 112 hours ofsuppression sick leave - 1.4 = 80 hours of administrative sick time). Said converted balances shall be available for employee's use while assigned to the administrative work schedule in accordance with applicable policies. At the time an employee is returned to the suppression work schedule, his or her sick leave balance shall be converted back to suppression hours by multiplying the hours by 1.4 (example: 80 hours of administrative sick time X 1.4 = 112 hours ofsuppression vacation time). Said converted balances shall be available for employee's use while assigned to the suppression work schedule in accordance with applicable policies. Should an employee separate during the time of their administrative assignment,the accrued balance shall be converted back to suppression hours by multiplying the administrative hours by 1.4 and paid out at the suppression hourly rate. (example: 80 hours of administrative sick time X 1.4 = 112 hours of suppression sick time). 34 ARTICLE TEN LEAVE BENEFITS Section 1: Jury Duty A. All regular full-time employees summoned to serve on jury duty shall be provided"Jury Duty Pay" and there shall be no loss of compensation. An employee will be compensated up to two weeks at full pay for jury duty. The employee must provide notice of the expected jury duty to his or her supervisor as soon as possible,but in no case later than 14 calendar days before the expected start date of the jury duty. B. An employee on call for jury duty is expected to report to work. An employee who is called in for jury duty will be required to return to work as soon as they are released from jury duty. All employees shall obtain verification of the hours ofjury duty performed using verification forms as may be supplied by the court. Employees released from their jury duty obligations shall notify their Supervisor. For the purposes of this section, "released from jury duty"shall mean that the employee is relieved from jury duty for the day and not required to report for jury duty the following day. C. Except as herein provided,employees shall remit to the City any compensation received for those days while on jury duty and shall receive regular pay for the time served. Employees shall be reimbursed by the City for the mileage portion of thejury duty compensation. Jury duty performed on an employee's regular day off shall not be compensated by the city and the employee shall be entitled only to the court's compensation for duty performed on such employee's regular day off. D. If an employee is required to serve on a jury for a period longer than two weeks,the employee shall be entitled, at the employees' option,to use any accrued leave time, other than sick time, during the period of extended jury service. The employee shall continue to receive all paid benefits,and shall continue to accrue eligible leave benefits. Section 2: Bereavement Leave Permanent full-time employees, regardless of period of service,may in the event of death or if death appears imminent, of any"immediate family member"as defined below, including the equivalent relatives of a registered domestic partner, be allowed up to forty-eight(48)hours over two shifts of 35 bereavement leave without loss of salary. An employee shall not be granted paid Bereavement Leave for more than 48 hours in any six-month period for the same family member. Relative All Regular Employees Spouse 48 hours Child 48 hours Registered Domestic 48 hours Partner Step-Child 48 hours Parent 48 hours Step-Parent 48 hours Mother-in-law 48 hours Father-in-law 48 hours Grandchild 48 hours Step-Grandchild 48 hours Grandparent 48 hours Grandparent-in-law 48 hours Brother 48 hours Sister 48 hours Step-Sister 48 hours Step-Brother 48 hours Daughter-in-law 48 hours Son-in-law 48 hours Brother-in-law* 48 hours Sister-in-law* 48 hours Brother-in-law and sister-in-law are defined as the spouse of the employee's sibling or the sibling ofthe employee's spouse. B. The bereavement leave begins on the first regularly scheduled workday as requested by the employee. If the employee learns of the death while at work, he or she is entitled to leave work immediately;this partial day leave will not be counted towards the bereavement leave. C. Bereavement leave must be authorized by the Department head and must be utilized within fifteen(15)days of employee learning of the death, or of the date of foreseen imminent death of the immediate family member, unless special circumstances require that the leave begin at a later date. Such requests to the Department head shall be made within 15 days ofthe employee learning of the death or ofthe date of foreseen imminent death and shall not be unreasonably denied. 36 D. Representatives may be selected by the Department head to attend with pay the funeral of a co- worker in said department on behalf ofthe City ifthe funeral ofthe deceased co-worker occurs during working hours;provided the funeral is held within a reasonable distance of City limits. Employees will be allowed to utilize their vacation time,any compensatory time,or any"in lieu"holiday time that is due to the employee, in order to lengthen such bereavement time. The employee shall furnish satisfactory evidence of such death or critical illness to the Fire Chief,if requested. 37 ARTICLE ELEVEN WORK SCHEDULE Section 1:FLSA Work Period The FLSA work period for unit employees assigned to a daily work schedule of twenty four(24)hours shall be a fixed and regularly recurring work period of twenty-four consecutive days(576 hours). Section 2: Work Schedules A. Platoon Personnel Unit employees assigned to a 56-hour work week shall work a 48/96 work schedule that consists of two consecutive 24-hour shifts followed by 96 consecutive hours off, on a rotating three platoon basis (A, B &C Platoon). Employees that work such schedule average 56 hours a week and 112 hours per pay period. Unit employees assigned to work a 48/96 schedule shall begin work at 0700 hours and terminate at 0700 hours following two 24-hour periods. B. 40-Hour Personnel Unit employees assigned to work a 40-hour work week shall be assigned to a 4/ 10 schedule that consists of four(4)consecutive work days of ten(10)consecutive work hours each, inclusive of paid breaks and an unpaid 30-minute meal period,followed by three consecutive days off,each week. Unit employees on such schedule shall be assigned to work Monday through Thursday between the hours of 0700 to 1730 hours, unless an alternate schedule is approved in writing by the Fire Chief and VFMA. Section 3: Shift Trades The practice of shift trading shall be voluntary on behalf ofeach employee involved in the trade. The trade must be due to the employee's desire or need to attend to a personal matter and not due to the department's operations. The employee providing the trade shall not have his/her compensable hours increased as a result of the trade,nor shall the employee receiving the trade have his/her compensable hours decreased as a result of the trade. 38 If one individual fails to appear for the other(regardless ofthe reason),the person who was scheduled to work as a result of the shift trade will be listed as absent without leave and may be subject to discipline. Any premium pay or other extra compensation shall continue to accrue only to the person originally entitled to the premium pay or extra compensation. Any hours worked beyond the normal work day will be credited to the individual actually doing the work. "Paybacks"of shift trade are the obligation of the two employees involved in the trade. Pay-backs are to be completed within one(1)calendar year of the date of the initial shift trade. Any dispute as to the paybacks is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. A record of all initial shift trades and"paybacks" shall be maintained by the involved employees on forms or computers provided by the Department. Section 4: Early Relief The practice of early shift relief shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief; nor shall the employee relieved early have his/her compensable hours decreased as a result of the early relief. Paybacks"of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the Department be obligated for any further compensation whatsoever to any of the involved employees. The Department is not responsible in any manner for hours owed to employees by other employees who leave the employment of the City or are assigned other duties. 39 ARTICLE TWELVE GRIEVANCE PROCEDURE Vernon has adopted a grievance procedure applicable to all Firefighters containing the following principles: A grievance shall be defined as an allegation by an employee or the Association of misinterpretation,misapplication or violation of a particular provision of this MOU, City policy, rule or past practice. The grievance procedure shall not be used in connection with an impasse in collective bargaining, nor with disciplinary actions or other matters for which appeal procedures exist under the Discipline and Disciplinary Actions article herein,or pursuant to statute. DAYS Days" as used herein shall be defined for the purposes ofthe Article as any day in which City Hall of the City of Vernon is open to the public for the general conduct of business. GRIEVANCE PRESENTATION AND PROCEDURES Employees shall have the right to present their own grievance or do so through their Association representative. Grievances shall be processed on standard forms provided by the Department of Human Resources and shall contain information which(a) identifies the aggrieved, (b)contains the specific nature of the grievance, (c)indicates the time or place of its occurrence, if known, (d) states the article(s)of the MOU, City policy, rule or past practice which have been violated, misinterpreted or misapplied, (e)indicates the persons contacted at the informal stage, if applicable, and(f) states the corrective action desired. Grievances may be submitted via email, so long as the employee attaches the grievance form to the email by the required time line. If an employee includes attachments to the grievance form and those attachments are not included in the email or in-person submission,the City shall notify the employee that all attachments were not included and that the deadline for the City to respond to the grievance will not begin to run until all the attachments are received. Failure by management to reply to the employee's grievance within the time limits specified automatically grants to the employee the right to process the grievance to the next level. Failure by management to respond shall be reported to the Human Resources Director by either the aggrieved employee or Association Representative. If an employee fails to appeal from one level to the next within 40 the time limits established in this grievance procedure,the grievance shall be considered settled on the basis of the last decision, and the grievance shall not be subject to further appeal or reconsideration. All time periods specified in this procedure may be extended by mutual written(including email)consent of the aggrieved employee(s), Association representative and the Human Resources Director. INFORMAL PROCEDURE Within twelve(12)days ofthe date the employee(s)knew or reasonably should have known of the incident giving rise to the grievance,the employee may discuss the complaint with his/her immediate supervisor. Employees are encouraged to discuss complaints with their immediate supervisor in an attempt to resolve the grievance at the lowest possible step. An employee, at his or her sole discretion, may opt to skip the Informal Procedure resolution process and instead go directly to Step One. If an employee chooses to proceed with the Informal Procedure,he/she or their Association representative shall inform the Human Resources Director,within one day of initiating the Informal Procedure,that he/she has initiated the Informal Procedure and the date the informal grievance was first discussed with his/her supervisor. Within twelve(12)days ofthe discussion with the employee,the supervisor shall respond in writing to the employee's complaint. If the employee is dissatisfied or ifthe supervisor fails to respond,the employee shall have access to the formal grievance process described below Step One—Department Head The aggrieved employee shall present in writing as prescribed above his/her grievances to the Fire Chief within twelve(12)days of the date the employee(s)knew or reasonably should have known of the incident giving rise to the grievance. The Association and/or employee(s)waives the right to proceed with the grievance ifthe grievant does not initiate the procedure by this deadline. Within twelve(12)days, the Fire Chief, or the designee of the Fire Chief, shall meet with the Association and employee(s)to hear the grievance. Within twelve(12)days of hearing the grievance,the Fire Chief or designee shall present his/her decision,in writing,to the Association and/or employee(s)with copies to the Human Resources Director and the City Administrator. Ifthe Union or employee(s)is not satisfied with the result ofthe meeting with the Department Director, the grievant may submit a written request,within twelve(12) days of the written decision ofthe Department Director,that the matter be heard by the City Administrator or designee. 41 Step Two- City Administrator/Advisory Arbitration If the Association or employee(s)is not satisfied with the result of the meeting with the Fire Chief,within twelve(12)days the grievant may submit a written, request,within twelve(12)days of the written decision of the Department Head, that the matter be heard by the City Administrator or designee, or the employee(s) and/or Association may choose to have the matter heard by an impartial hearing officer arbitrator). Should the matter be submitted directly to the City Administrator or designee, he/she shall meet with the Association and/or employee(s)within twelve(12)days of receipt of the grievant's written notice. If the Association and/or employee(s)elects to have the matter heard by the City Administrator or designee, the Association and/or employee(s)waives the right to have the matter heard by an arbitrator. Within twelve 12)days of hearing the grievance,the City Administrator shall provide his/her decision, in writing,to the Association and/or employee(s). The decision of the City Administrator shall be final and binding. If the Association elects arbitration,costs of the arbitration shall be shared equally between the Association and the City. A court reporter shall be retained only by mutual consent of the parties. The costs of the arbitration, including the court reporter, shall be divided in half(i.e. 50/50)by the parties. Attorney fees, staff time and witness fees shall not be shared between the parties and shall be paid by the party that incurred the cost. If the Association elects arbitration,the City shall request a list of five(5) arbitrators registered with the American Arbitration Association, California State Conciliation Service or some other mutually agreed upon source within ten(10)days ofthe Association's request. Upon receipt of the list,the parties shall alternately strike names from the list until a final name is selected as the hearing officer, with the Association striking first. The selected arbitrator shall serve as the hearing officer. All arbitration proceedings arising under the Grievance procedure shall be governed by the provisions of Title 9, Part 3, of the Code of Civil Procedure of the State of California. Within twelve(12)days of receipt of the arbitrator's recommendation,the City Administrator shall provide his/her decision, in writing,to the Association and employee(s). The recommendation of an arbitrator shall be advisory to the City Administrator or designee. The decision ofthe City Administrator shall be final and binding, subject to the option of the employee to bring a proceeding pursuant to Code of Civil Procedure sections 1094.5 and 1094.6. 42 All time limits specified in the foregoing procedure may be waived only by mutual written agreement. Should employees represented by the Vernon Firemen's Association(VFA)amend their MOU contract language regarding Grievance Procedures between July 1, 2016 and June 30,2019,the City and the VFMA agree to amend the VFMA MOU to incorporate such changes. 43 ARTICLE THIRTEEN DISCIPLINE PROCEDURE A. DISCIPLINARY ACTIONS 1. The tenure of every City employee shall be based on reasonable standards of personal conduct and job performance. Failure to meet such standards shall be grounds for appropriate disciplinary action, which shall be commensurate with the seriousness of the offense and with consideration of the employee's personnel file. Progressive discipline will be used; however,this does not preclude the City from taking disciplinary action, up to and including termination, for an incident for which there is no prior documentation as long as the disciplinary action is warranted and is based on just cause. 2. The following procedures shall be followed when, in the judgment ofthe Department Director,an employee has committed an act or omission that justifies discipline. The Department Director or his/her designee shall advise employees ofcontemplated disciplinary actions in writing and allow the employee an opportunity to respond to such charges prior to taking final action. a.Disciplinary actions should be documented in the employee's official personnel file. Performance deficiencies documented in the employee's performance evaluation as"does not meet standards"may be the basis for disciplinary action if the employee fails to correct those performance deficiencies within the time period designated by his/her supervisor. To the extent possible,performance deficiencies or other causes for discipline will be documented in the employee's personnel file. b. Upon the City receiving authorization from the employee,the City will provide the Association with all written notices of discipline given to employees represented by Association. The written notice of discipline will also inform the employee that he/she has the right to consult with the Association with regard to the disciplinary action being taken. c.Nothing in this article shall preclude the Fire Chief or his/her designee from ordering an employee to cooperate with other agencies involved in criminal investigations. If an employee fails to comply with such an order,the employee may be officially charged with insubordination. B. PRE-DISCIPLINARY PROCEDURES Prior to the discipline of any permanent employee,the following procedures shall be followed. This process shall not be applicable to performance evaluations or verbal counseling/reprimands. 44 Written Notice of Proposed Action Written notice of the proposed disciplinary action shall be given to the employee. Such notice shall include the proposed effective date of the discipline, a statement ofthe reason(s)for the proposed action, including the rule or standard of conduct allegedly violated,the proposed discipline and the charge(s) being considered. Employee Review The employee shall be supplied with a copy of the documents or materials upon which the proposed disciplinary action is based. Employee Response/Pre-Disciplinary Conference The notice of proposed action shall state the date by which the employee must exercise the right to respond orally, in writing or both orally and in writing. This represents the pre-disciplinary opportunity for the employee to state any reasons that he/she believes the proposed action to be inappropriate. The employee shall have a reasonable amount of time to respond, which shall not be fewer than five days. This date may be adjusted by mutual agreement. Failure to respond by the assigned date will constitute a waiver of the right to respond. Any response will be fully considered before any final action is decided upon. The Pre-Disciplinary Conference does not need to be an evidentiary hearing. An employee has the right to have a representative of his or her own choosing at the conference. The City may conduct further investigation if the employee's version of the facts or new information raises doubts as to the accuracy of the City's information leading to the discipline proposal. Written Notice of Final Action After consideration of the employee's response, or in the absence of a response, written notice of the final disciplinary action shall be given to the employee. Such notice shall include essentially the same information contained in the notice of proposed action,except that the employee's formal appeal rights shall be stated. Emergencies When,in the opinion of the City, immediate disciplinary action is required to protect the health, safety or welfare ofthe public, other employees or the employee himself,the employee may be suspended with pay 45 pending the processing of the notices required in Section B of this article and pending the completion of such investigations or hearings as may be required to determine if disciplinary action is to be taken. C. DISCIPLINARY APPEAL PROCEDURES The appeal process shall not be applicable to newly hired probationary employees. The appeal process shall not be applicable to performance evaluations, or verbal reprimands. An employee desiring to appeal the discipline shall have ten(10)days after receipt ofnotice of discipline. The employee's request for appeal must be addressed to the City Administrator and received in the Human Resources Department. The Human Resources Department shall date stamp the employee's appeal to verify the timeliness of the appeal. If,by the expiration of the(ten) 10 day appeal period,the employee does not file the appeal, unless good cause for the failure is shown,the discipline shall be considered conclusive and the right of appeal to have been waived. If the employee files a timely appeal,an appeal hearing shall be established as follows: 1. The employee and the City shall jointly request the State Office of Administrative Hearings to appoint an Administrative Law Judge(ALJ)to hear the appeal and to render a decision advisory to the City Administrator. The City and Association will share equally share(i.e. 50/50)the hearing-related expenses such as All fees and court reporter fees,but excluding attorney fees, expert witness(es)and staff time. 2. All appeal proceedings arising under this procedure shall be governed by the provisions of Chapter 5 (commencing with Section 11500)of Part 1 of Division 3 of Title 2 of the California Government Code. 3. All time limits specified in the procedure may be waived by mutual written agreement. 4. At the conclusion ofthe hearing,the ALJ will submit his/her findings to the City and the employee. Within ten(10)days of receiving the ALJ's findings,the City Administrator shall provide his/her decision, in writing,to the employee. The City Administrator's decisions shall set forth which charges, if any,are sustained and the reasons therefor. The opinion shall set forth findings of fact and conclusions. The City Administrator's decision is final, subject to the option ofthe employee to bring a proceeding pursuant to Code of Civil Procedure sections 1094.5 and 1094.6. 46 Should employees represented by the Vernon Firemen's Association(VFA)amend their MOU contract language regarding Discipline Procedures between July 1, 2016 and June 30,2019,the City and the VFMA agree to amend the VFMA MOU to incorporate such changes. 47 ARTICLE FOURTEEN MANAGEMENT RIGHTS Except as limited by the specific and express terms of this Memorandum of Understanding,the City hereby retains and reserves unto itselfall rights,powers, authority, duties and responsibilities conferred on and vested in it by the laws and the Constitution of the State of California and/or the United States of America; provided, however, if the City's decision to exercise such rights, powers, authority, duties and responsibilities impacts the wages, hours and other terms and conditions of employment of unit employees,the City shall be required to first meet and confer on the impact and effect of such decision. The City retains all its exclusive rights and authority under State and Federal law and expressly and exclusively retains its management rights, which include,but are not limited to: A. The exclusive right to determine the mission of its constituent departments, commissions, and boards. B. Set standards and levels of service. C. Determine the procedures and standards of selection for employment and promotions. D. Direct employees. E. Establish and enforce dress and grooming standards. F. Determine the methods and means to relieve its employees from duty for lawful reasons. G. Maintain the efficiency of governmental operations. H. Determine the methods,means and numbers and kinds of personnel by which government operations are to be conducted. I. Determine the content and intent ofthe job classifications. J. Determine methods of financing. K. Determine style and/or types of city-issued wearing apparel,equipment or technology to be used. L. Determine and/or change the facilities,methods,technology, means, organizational structure and size and composition ofthe work force and allocate and assign work by which the City operations are to be conducted. 48 M. Determine and change the number of locations,relocations and type of operations processes and materials to be used in carrying out all city functions, including, but not limited to,the right to contract for or subcontract any work or operations ofthe City. N. Assign work to employees in accordance with requirements as determined by the City. 0. Establish and modify productivity and performance programs and standards. P. For just cause only, discharge, suspend,demote,reprimand, withhold salary increases and benefits, or otherwise discipline employees in accordance with applicable state law. Q. Establish employee performance standards including, but not limited to, quality and quantity standards, and to require compliance therewith. R. Take all necessary actions to carry out its mission in emergencies. S. Exercise complete control and discretion over its organization and the technology of performing its work. 49 SIGNATURES CITY OF VERNON VERNON FIRE MANAGEMENT ASSOCIATION Affa Carlos R. Fandino Jr. David Laz -' City Administrator/"MERR"Presiden 7////1/1/L. mom"' William F. Fox David Kimes Director of Finance/City Treasurer Vice President Lisette Grizzell- ndrew uth Senior Human Resources Ana yst Treasurer df" -APP 11 0/ na . Rues a Todd Painton Human Resources Analyst ecru tary APPROVED AS TO FORM: Aro Zayc Aro Des. y City Attorney Dated: i/ // 7 APPROVED AND ADOPTED BY CITY COUNCIL ON OCTOBER 24, 2017 PER RESOLUTION NO. 2017-55 ATTEST: Dated: t1 1114-I 201'1 Maria Ayala, City Clerk/ 50 SIDE LETTER OF AGREEMENT City of Vernon and Vernon Fire Management Association This Side Letter of Agreement (“Agreement”) is entered by and between the City of Vernon ("City") and the Vernon Fire Management Association (“VFMA”) with respect to the following: WHEREAS, VFMA is the recognized employee organization for employees employed by the City’s Fire Department in the classifications of Assistant Fire Chief, Fire Battalion Chief, Administrative Fire Battalion Chief, and Fire Marshal; and WHEREAS, VFMA and the City have been actively engaged in negotiation for a successor Memorandum of Understanding ("MOU") to the one that expired June 30, 2019; and WHEREAS, the City’s elected Council voted to contract for firefighting and related services with the Consolidated Fire District of the County of Los Angeles (“the District”); and WHEREAS, following the vote of the City’s Council to contract for firefighting services, the City and VFMA ceased negotiating a successor MOU and have been negotiating the impacts and effect of the City’s decision to contract for firefighting services; and WHEREAS, the City and VFMA have reached an understanding with respect to the rights and entitlements of its members should the City enter into a contract for firefighting and related services with the District and wish to memorialize that agreement herein. NOW THEREFORE, the City and VFMA agree to amend their MOU as follows: 1. Term of Agreement and MOU: The term of the MOU shall be extended until the earlier of either (1) the commencement date of service by the District, in which case no further MOU will be necessary; or (2) until such time as it is reasonably determined that contracting for firefighting service with LA County will not proceed, in which case the provisions of this side letter shall be null and void and the parties shall reconvene negotiations for a successor MOU; or (3) August 1, 2020, in which case the parties shall either mutually agree to further extend this side letter agreement and the MOU or, if no such agreement is reached to extend the side letter agreement and the MOU, the provisions of this side letter shall be null and void and the parties shall reconvene negotiations for a successor MOU. Any VFMA represented employee who chooses to retire prior to the commencement date of service by the District shall be entitled to the payoffs and other benefits to which they are entitled under the July 1, 2016 through June 30, 2019 MOU, except as specifically amended by this side letter. 2. Retiree Medical and Dental: For those VFMA represented employees who transfer to the District with twenty (20) or more years of continuous service with the City of Vernon Fire Department as of the date of transfer (a list of qualifying employees is attached hereto as Exhibit “A”), the following shall apply: a. If the employee separates from the District after age 50 without becoming entitled to a retiree medical contribution in the County’s retiree medical health plan, the City shall pay that former employee a retiree medical/dental benefit reimbursement allowance in an amount equal to the actual cost of medical and dental insurance for the employee and his/her spouse, not to exceed $1,100 per month. The reimbursements shall occur quarterly and the employee shall present, quarterly, proof of medical and/or dental insurance coverage and premiums. For purposes of this transitional benefit, qualifying employees (as listed on Exhibit “A”) shall have a vested right to the City retiree medical benefit as set forth herein upon transition to employment with the District. b. If the employee separates from the District and qualifies for a District/County retiree medical contribution, the City’s payment of a medical/dental insurance benefit for the employee and his/her spouse of up to $1,100 per month will be offset by the amount of benefit the employee is eligible to receive from the District/County. For example, if the cost of the medical and dental insurance premiums for the employee and spouse cost $1050/month, and the employee qualifies for a County/District contribution of $400/month, the City’s reimbursement shall be $650/month ($400+$650=$1050). c. Upon reaching the age of sixty-five (65), the employee and/or eligible spouse shall apply for Medicare coverage. The City shall pay up to 100% of the cost of a Medicare supplemental medical and dental insurance plan not to exceed $1,100 per month. Reimbursement does not include the cost of Medicare premiums and/or copays, but rather a Medicare supplement medical and dental insurance plan. Any amount provided to the employee shall be offset by the amount the employee is eligible to receive from the District/County. 3. Overtime: Article Five, Section 1 (C) of the MOU is amended to read as follows: C. Vacancies To Be Filled Any vacancy, whether permanent or as a result of any type of leave, in the Battalion Chief rank may be backfilled at the discretion of the Fire Chief. 4. Personnel, Ranks, and Salaries: By no later than October 31, 2019, the parties shall reach agreement on the names, City Rank, Transfer Rank, City Seniority Date, and City Salary information contained in Schedule 7 of the agreement between the City and the District, which may be amended by the parties due only to the separation of an employee(s) prior to transition. The determination of which ranks of VFMA members transfer to the District is determined using time in rank (or a higher rank). For example, the last promoted Captain will be the first bumped down to a classification previously held by that Captain. 5. Transfer of Vacation And Sick Leave Hours: By November 30, 2019, VFMA members who desire to transfer to the District shall designate the number of available, accrued vacation and sick leave hours to be transferred, up to 240 hours of vacation leave and 240 hours of sick leave. Any employee failing to make a designation, will be deemed to have designated the maximum number of available vacation and sick leave hours to be transferred. 6. Payout of Remaining Sick Leave and Vacation Leave Hours: Any accrued vacation leave not being transferred to the District shall be paid to employees at their regular hourly rate at the time of separation. Any remaining sick leave hours not being transferred to the District shall be forfeited; provided, however, that those employees with 20 years or more of continuous service on the date that firefighting and related services are transferred to the District shall be compensated for all unused sick leave at the time of separation at 50% of the employee’s then current regular hourly rate of pay, pursuant to Article Ten, Section 11(B) of the MOU. 7. Employees Deemed Ineligible for Transfer: Any VFMA represented employee deemed ineligible to transfer by the District will be separated from City effective the date of commencement of service by the District, and the employee would be entitled to any payoffs or other benefits to which they are entitled under the MOU or pursuant to law. The City agrees that it will certify as qualified for industrial disability retirement any member of VFMA who is rejected from employment by the District due to a legitimate industrial injury or other industrial medical condition, and who meets applicable CalPERS criteria for Industrial Disability Retirement, upon submission of the required paperwork (DWC-1, etc.). The parties agree that if a disability retirement is not granted, the City is under no obligation to reinstate the employee to employment with the City as the employee’s position has ceased to exist. Any VFMA member who is on leave pursuant to Labor Code section 4850 on the date of transition and who is not being immediately offered a position by the District will continue to receive their Section 4850 payments for the duration of their statutory entitlement (up to one year) under the law. However, such individuals will not be considered employees of the City beyond the date of transition. VFMA employees who are off on a non-industrial injury or illness leave or who have exhausted their Labor Code 4850 benefits on the date of transition will be laid off from the City as of the date of transition, and shall be paid for their accrued leaves and other benefits per the terms of the MOU. 8. Terms of Agreement For Services Between The District and City Incorporated Herein: The parties acknowledge that the Agreement for Services between the City and the District (attached hereto as Exhibit “B”) contains terms and provisions that directly impact the determination of who and under what terms employees shall transition to the District and the wages, hours and other terms and conditions of employment of those transitioning employees. To that end, the terms of the Agreement for Services between the City and The District are hereby incorporated by reference as though set forth in full and shall not change in any manner that materially alters the determination of who and under what conditions an employee transitions to the District and the wages, hours and other terms and conditions of employment of VFMA members that transition. [Signatures next page]  City Council Agenda Item Report Agenda Item No. COV-202-2020 Submitted by: Michael Earl Submitting Department: Human Resources Meeting Date: June 2, 2020 SUBJECT City's Fringe Benefits Policy and Citywide Classification and Compensation Plan Recommendation: A) Adopt Resolution No. 2020-18 adopting Citywide Fringe Benefits Policy and repealing Resolution No. 2020-07; and B) Adopt Resolution No. 2020-19 adopting Citywide Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1). Background: The City's current Fringe Benefits and Salary Resolution outlines various employee benefits and policies provided to City employees and also contains the City's Classification and Compensation Plan as Exhibit A, which lists the classification titles and salary ranges for each job classification in the City. It is desired that the two documents be separated to allow for a more clear and simplified process for obtaining City Council approval when revisions to either document are necessary. There are no proposed changes to the Fringe Benefits Policy other than to separate the document from the Classification and Compensation Plan and re-title the document. In addition to establishing a separate Classification and Compensation Plan, two changes are proposed at this time. First, it is recommended that the classification of Police Records Manager be designated as "Exempt" (E) to be consistent with other management classifications in the City that are not eligible for overtime compensation. Additionally, with approval of Amendment No. 1 to the Side Letters of Agreement between the City of Vernon and the Vernon Professional Firefighters Association (VPFA) and the Vernon Fire Management Association (VFMA), it is necessary to implement changes to the salaries for the represented classifications in both VPFA and VFMA. Fiscal Impact: The fiscal impact of implementing the salary changes for VFMA and VPFA is approximately $555,467 for both bargaining groups through March 31, 2021. The fiscal impact will be reduced based on the date of transition of fire services to the Consolidated Fire Protection District of Los Angeles County. Attachments: 1. Resolution No. 2020-18 Citywide Fringe Benefits Policy 2. Resolution No. 2020-19 Citywide Classification and Compensation Plan RESOLUTION NO. 2020-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING CITYWIDE FRINGE BENEFITS POLICY AND REPEALING RESOLUTION NO. 2020-07 SECTION 1. Recitals. A. On March 17, 2020, the City Council adopted Resolution No. 2020-07, adopting an amended and restated Citywide Fringe Benefits and Salary Resolution. B. Due to occasional modifications to specific salary ranges and classification titles apart from adoption of a Citywide resolution, and in an effort of efficiency and best practices, staff recommends separating the fringe benefits document from the classification and compensation plan and adopting separate resolutions for each document. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. Effective June 2, 2020, the City Council hereby approves the Citywide Fringe Benefits Policy, attached hereto as Exhibit A. SECTION 4. All resolutions and parts of resolutions, specifically Resolution No. 2020-07, are hereby repealed. SECTION 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 2nd day of June, 2020. _____________________________ LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: Resolution No. 2020-18 Page 2 of 2 _______________________ _________________________________ ARNOLD M. ALVAREZ-GLASMAN, Interim City Attorney EXHIBIT A 1 City of Vernon CITYWIDE FRINGE BENEFITS POLICY AND SALARY RESOLUTION Adopted March 17June 2, 2020 2 TABLE OF CONTENTS CITYWIDE FRINGE BENEFITS AND SALARY RESOLUTIONPOLICY PART 1 – FRINGE BENEFITS Introduction: ........................................................................................................ 43 Section 1: Holiday............................................................................................. 43 Section 2: Administrative Leave Time .............................................................. 64 Section 3: Overtime .......................................................................................... 85 Section 4: Compensatory Time ....................................................................... 107 Section 5: Court Time ...................................................................................... 117 Section 6: Vacation .......................................................................................... 128 Section 7: Sick Leave ...................................................................................... 149 Section 8: Family Sick Leave (Kin Care) ........................................................ 1712 Section 9: Bereavement Leave ....................................................................... 1812 Section 10: Jury Duty ....................................................................................... 2013 Section 11: Automobile Allowance and Reimbursement for Expenses ............. 2114 Section 12: Health Insurance ............................................................................ 2316 Section 13: Dental Insurance ............................................................................ 2417 Section 14: Vision Insurance ............................................................................. 2517 Section 15: Life Insurance ................................................................................. 2617 Section 16: Deferred Compensation Plan ......................................................... 2717 Section 17: CalPERS Retirement Plan .............................................................. 2817 Section 18: Retiree Medical Insurance .............................................................. 3120 Section 19: Longevity Program ......................................................................... 3321 Section 20: Bilingual Pay ................................................................................... 3523 Section 21: Uniform Allowance .......................................................................... 3623 Section 22: Stand-by Policy ............................................................................... 37 24 Section 23: Per Diem ……………………………………………………………….. 39 25 PART II – CLASSIFICATION AND COMPENSATION Section 1. Purpose .......................................................................................... 41 Section 2. The Compensation Plan ................................................................. 41 Section 3. The Classification Plan ................................................................... 41 3 EXHIBIT A – CLASSIFICATION AND COMPENSATION PLAN ................................ 42 4 PART 1 FRINGE BENEFITS 5 INTRODUCTION The Citywide Fringe Benefits Policy and Salary Resolution shall apply to all employees and officers of the City of Vernon. Exceptions, additions, and/or limitations to this basic policy may be found in respective Memoranda of Understanding or employment contracts. The existence of these policies shall not create or imply any employment contract or vested right of employees. For those employees covered in respective memoranda of understanding (MOU), the provisions set forth in the applicable MOU shall prevail in the event that there is any conflict between provisions established in this Resolution and any provisions established in the respective MOU. The provisions set forth in this Resolution Policy or as amended from time to time shall be effective upon City Council adoption, unless a specific effective date is stated therein. PART 1 – FRINGE BENEFITS Section 1. HOLIDAYS A. Authorized holidays are as set forth in Table 1, attached hereto and incorporated herein by reference. Municipal offices shall be closed on such holidays. B. The dates for observation of holidays shall be approved by the City Council. C. If an authorized holiday falls on a Sunday, the following Monday shall be treated as the holiday. Holidays falling on a Friday, or Saturday, shall not be granted as an authorized holiday to employees. D. An employee whose regular shift assignment falls on an authorized holiday and who is required to work on that day shall be paid at his/her regular hourly rate of pay for the holiday, plus his/her regular hourly rate including any applicable overtime pay for the actual hours he/she was required to work on the authorized holiday. E. Temporary and part-time employees are not eligible for paid holidays. G. All full-time employees may use vacation time or compensatory time for a religious holiday (not listed herein as an authorized holiday) with the prior approval of the department head. If there is insufficient accumulated time, the employee may request the time as unpaid leave of absence. 6 TABLE 1 - HOLIDAY HOLIDAY January 1st - New Year’s Day 3rd Monday in January - Martin Luther King Jr. Day 3rd Monday in February - Presidents Day March 31st - Cesar Chavez Day The Last Monday in May – Memorial Day July 4th – Independence Day The 1st Monday in September – Labor Day The 2nd Monday in October – Columbus Day November 11th – Veterans Day The 4th Thursday in November - Thanksgiving Day December 24th – Christmas Eve December 25th – Christmas Day December 31st – New Year’s Eve And other days as such designated by City Council. 7 Section 2. ADMINISTRATIVE LEAVE A. Executive and Management - Includes City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors shall receive, effective January 1 of each calendar year, 80 hours of Administrative leave. B. The 80 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year. C. Executive and Management staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated administrative leave hours during the year of hire as identified below: D. Mid-Management – Staff who are designated as exempt in accordance with the Fair Labor Standards Act shall receive, effective January 1 of each calendar year, 60 hours of Administrative leave E. The 60 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year. F. Mid-Management FLSA exempt staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated administrative leave hours during the year of hire as identified below: Hired, Promoted, or Reclassified on or Between Administrative Leave January 1 – March 31 80 hours April 1 – June 30 60 hours July 1 – Sept. 30 40 hours Oct 1 – Dec. 31 20 hours Hired, Promoted, or Reclassified on or Between Administrative Leave January 1 – March 31 80 hours April 1 – June 30 60 hours July 1 – Sept. 30 40 hours Oct 1 – Dec. 31 20 hours Formatted Table 8 Hired, Promoted, or Reclassified on or Between Administrative Leave January 1 – March 31 60 hours April 1 – June 30 45 hours July 1 – Sept. 30 30 hours Oct 1 – Dec. 31 15 hours G. All Administrative leave requests should be approved by the department head or City Administrator at least ten days in advance of the date to be taken, although the department head retains discretion to approve the use of Administrative Leave in special circumstances. H. The City Administrator or his/her designee may grant additional administrative leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff. 9 Section 3. OVERTIME A. It shall be the duty of all department heads to operate their respective departments with a minimum amount of overtime. If the best interests of the City require that an employee work beyond the forty (40) hours of work scheduled, such employee shall be compensated as set forth hereinafter. B. The department head may reschedule the workweek of employees in positions not exempt from the FLSA to allow credit for productive hours actually worked on one day (excluding lunch periods) towards the regular paid workweek schedule. For example, if an employee works twelve (12) hours on one day (based on a ten (10) hour day), the entire twelve hours will be recorded on the time card as paid worked time. In this example, the department may schedule the employee to work only eight (8) hours on one of the other scheduled workdays in the workweek, as long as the employee’s hours for the workweek do not fall below the minimum paid work hours schedule. C. All overtime requests must have prior written authorization of the respective department head or designee prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon thereafter as practicable. D. Except as may be provided in specific memoranda of understanding, employees will be paid overtime at time and a half (1.5) of their regular hourly rate for all eligible hours worked in excess of forty (40) hours in a single workweek. E. Holidays (regular, in-lieu), vacation time, sick leave, compensatory time, paid jury duty leave, and bereavement leave shall count as time worked for the purposes of computing overtime. Unpaid jury leave, disciplinary suspensions, and administrative leave shall not count as time worked for the purpose of computing overtime. F. In the event a part-time or temporary employee is required to work beyond his/her assigned working hours, compensation shall be at the normal hourly rate up to forty (40) hours per workweek. For hours worked beyond forty (40) in a workweek, such employee shall be compensated at the rate of one and one-half of (1.5) said employee’s hourly rate. G. If an employee works on his/her regular day off, the employee will receive paid compensation or receive compensatory time, at the employee’s discretion. With a mutual agreement between an employee and his/her supervisor, an employee’s regular day off may be rescheduled to another day off in the same pay period. 10 I. An employee is expected to begin work no more than five (5) minutes prior to the beginning of his or her scheduled start time, and to stop work no later than five (5) minutes after the end of his or her scheduled ending time. An employee who wishes to begin or end work at a different time must obtain written approval from his or her department head prior to working the different or additional time. J. Straight time and overtime will be compensated in six (6) minute segments of time. K. While overtime should be attempted to be distributed equally amongst all employees in a given classification, the department head retains discretion to assign such overtime. L. The City Administrator, department heads and those management employees designated by the City Administrator as exempt under the provisions of the Fair Labor Standards Act (FLSA) shall not be subject to the provisions of this section relating to overtime, but shall work such hours as may be necessary for the effective operation of their respective departments. M. Please refer to Human Resources Policy, Salary Plan Administration II-3 11 Section 4. COMPENSATORY TIME A. All regular full-time employees may request to accrue compensatory time in lieu of cash payment for overtime worked. The total compensatory time accrued is calculated by multiplying the number of hours of overtime worked by the applicable overtime rate (1, 1.5 or 2), and is subject to the approval of the department head. B. Compensatory time may be accumulated up to a maximum of eighty (80) hours. It is at the employee’s option whether to receive overtime compensation or compensatory time accruals up to the 80-hour limit. C. Compensatory time shall be taken in 6-minute increments. Scheduling of compensatory time requires prior approval and must be preceded by a ten (10) day notice of intended use from the employee. Management may waive the ten (10) day notice in cases of emergency. D. Employees who have reached the 80-hour limit shall receive overtime compensation. There are no cash payouts of compensatory time once an employee has elected compensatory accrual. 12 Section 5. COURT TIME A. The required presence in a court of law of any employee subpoenaed to testify in a matter arising within the course and scope of his/her City employment shall be compensated in accordance with the below provisions. B. For each day that the presence of the employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City, the employee shall be given a paid leave of absence. C. For each day an employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City that is outside of the employee’s regularly scheduled work shift, the employee shall be given a paid leave of absence. D. An employee who needs to appear in court on any other matter not arising out of the course and scope of employment with the City shall be expected to use their accrued paid leave to make such appearance, or unpaid leave if no leave is available. 13 Section 6. VACATION A. Except as provided for in respective memoranda of understanding, every full time employee who has been in the continuous employment of the City shall receive annual vacation leave as set forth in below: Mid-Management and Confidential Staff: Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual 1st year thru 4th year 80 3.08 5th year thru 9th year 100 3.85 10th year thru 14th year 120 4.62 15th year thru 24th year 160 6.16 25th year and more 190 7.31 Executive and Management Staff: Include the City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors. Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual 1st year thru 4th year 120 4.62 5th year thru 10th year 150 5.77 10th year thru 15th year 170 6.54 15th year thru 25th year 185 7.12 25th year and more 190 7.31 B. Mid-Management and Confidential staff shall be allowed to accumulate and carry over to the next calendar year a maximum number of hours equal to the number of hours the employee accrued during the immediately preceding year. In or about February of each year, employees shall be compensated for unused accrued vacation benefit in excess of the allowed accumulated amount referenced herein. C. Executive and Management staff shall be allowed to accumulate up to a maximum accrual cap of 480 hours. Upon reaching the 480-hour maximum accrual cap, the employee shall stop accruing vacation leave benefit until such time he/she brings the vacation accrual below the 480-hour maximum accrual. D. Vacation leave shall be scheduled with the approval of the City Administrator or department head or his or her designee by submitting a Leave Request Form in writing, within ten (10) business days before the beginning of the vacation. 14 Vacation leave requests for extended times (3 weeks or more), unless an unforeseen emergency exists, shall be submitted at least thirty (30) days in advance of the beginning of the vacation. E. Vacations shall be approved subject to the needs of the department. The employee’s seniority and wishes will be factors that are considered during the scheduling process. F. Vacation leave requests shall not be in excess of such leave actually earned at the time it is requested or in excess of the regular scheduled workweek. G. No vacation leave shall be accumulated by employees while they are on an unpaid leave of absence. H. Vacation may be taken prior to the completion of the employee’s probationary period under special circumstances and with the approval of the department head. I. In the event one or more City holidays fall within a vacation period, such holidays shall not be charged as vacation leave. J. Upon separation from City employment, compensation shall be paid for vacation leave that has been earned but not taken. K. Vacation leave shall be requested in fifteen (15) minute increments. L. The department head retains discretion to cancel previously authorized vacation in the case of an emergency. M. The City Administrator or his /her designee may grant additional leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff. 15 Section 7. SICK LEAVE A. All full-time employees shall accrue up to 80 hours of sick leave per calendar year, at a rate of 3.08 of sick leave hours per pay period. B. In accordance with the Healthy Workplaces, Healthy Families Act of 2014, beginning July 1, 2015, all part-time and temporary employees (excluding CalPERS retired annuitants) working for 30 or more days within a year shall be entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours worked and shall be eligible to use accrued sick leave after satisfying a 90-day employment period C. Employees shall only receive sick leave accrual while they are in a paid status. D. The City shall allow annual carry-over of sick leave hours for full-time employees up to a maximum accrual cap of 960 hours and 48 hours for eligible part-time/ temporary employees. This bank of carry-over sick leave would provide a cushion for long-term illnesses and injuries. E. Any sick leave hours exceeding 960 hours (full-time) or 48 Hours (part-time will be compensated for in or about February of each year at 50% of the employee’s hourly rate. F. Temporary employees are not eligible for cash-out of accrued sick leave hours. G. All employees who are rehired with a break in service of less than one year are entitled to have previously unpaid accrued and unused paid sick days reinstated. H. Sick leave shall be allowed on account of actual illness, for the diagnosis, care, or treatment of an existing health condition or preventative care for an employee or an employee’s family member (including to care for a parent-in-law, grandparent, grandchild, or a sibling, in addition to child, parent, spouse or registered domestic partner). Sick leave shall also be allowed for an employee for certain purposes related to being a victim of domestic violence, sexual assault, or stalking. Preventive health care shall include medical and dental appointments (if such appointments cannot be arranged other than during working hours) and injury not arising out of and in the course of employment. Sick leave shall be used in increments of fifteen (15) minutes and shall not be taken in excess of time earned at the time it is taken. I. Foreseeable sick leave requires advance notification, while unforeseeable sick leave requires notice as soon as practicable. If sick leave on account of any of the above illnesses exceeds two (2) consecutive working days, the employee, prior to return to work, shall submit a statement of such disability illness or injury from the employee or family member’s physician. The statement shall certify the physical condition of the employee/employee’s family member that prevented the employee 16 from performing the duties of said employee’s position during the period of absence. The department head or designee, in accordance with departmental procedure, shall approve all sick leaves. Notwithstanding the above, the City may require verification of sick leave use whenever it has reason to believe there is misuse, abuse or a pattern of abuse. J. Abuse of sick leave, and excessive leave, may constitute grounds for disciplinary action. Abuse of sick leave includes, but is not limited to, not adhering to sick leave policies, using sick leave for purposes not enumerated in this policy, and falsifying or misstating facts when using sick leave. A pattern of sick leave usage on Mondays, Thursdays, and immediately before and after holidays and/or vacations may be evidence of sick leave abuse. A violation of this policy will result in corrective action including counseling and/or disciplinary action, and/or a mandatory referral to the City’s Employee Assistance Program. This determination of abuse does not apply to an employee’s use of sick leave under an approved family, medical, and/or pregnancy disability leave in accordance with state and federal laws. K. If in the opinion of the department head it appears that an employee may be establishing a pattern of abuse of sick leave or frequent or excessive absences, a statement establishing the need for sick leave from the employee’s physician may be required as a condition of approved sick leave. L. Employees may use accrued compensatory or vacation leave for extended sick leave absence because of a prolonged and continuing illness and/or medical treatment after sick leave has been exhausted. M. Employees are required to use accumulated sick leave concurrently with absences on account of a work related injury arising out of and in the course of his/her employment. In cases where the injury suffered is covered by Workers Compensation Insurance, accumulated sick leave must be used concurrently to make up the difference between Workers Compensation Insurance allowance and full base pay. Please refer to Personnel Policy, Family and Medical Leave Policy. N. If an employee resigns from the City with 20 years or more of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. O. If an employee retires from the City with 15 or more years of continuous service, but fewer than 20 years, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. If an employee retires from the City with 20 or more years of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 100% of his/her then current regular hourly rate of pay. 17 P. If a temporary employee resigns or the temporary assignment has ended, he/she shall not be eligible for compensation of unused sick leave hours in his/her sick leave bank at the time of separation. 18 Section 8. FAMILY SICK LEAVE (KIN CARE) In any calendar year, employees may use the employee’s accrued and available sick leave entitlement, in an amount not more than the sick leave that would be accrued during six months at the employee’s then current rate of entitlement, for qualifying family illness as follows: Sick leave for family illnesses will be allowed only for the sickness of the spouse of, or the children of, or mother or father of, the employee living within the same household. In the case of joint custody of a child, illness of the child occurring at the other custodial parent’s house may also qualify. The department head shall approve all family sick leaves and a statement establishing the need for sick leave from a physician may be required as a condition of payment while on such leave. 19 Section 9: BEREAVEMENT LEAVE A. Permanent full-time employees, regardless of period of service, may in the event of death or if death appears imminent, of any “immediate family member” as defined below, including the equivalent relatives of a registered domestic partner, be allowed up to the equivalent of four (4) work days (total hours may vary depending on work schedule) of bereavement leave without loss of salary. Relative All Regular Employees Spouse 4 work days Child 4 work days Registered Domestic Partner 4 work days Step-Child 4 work days Parent 4 work days Step-Parent 4 work days Mother-in-law 4 work days Father-in-law 4 work days Grandchild 4 work days Step-Grandchild 4 work days Grandparent 4 work days Grandparent-in-law 4 work days Brother 4 work days Sister 4 work days Step-Sister 4 work days Step-Brother 4 work days Daughter-in-law 4 work days Son-in-law 4 work days Brother-in-law* 4 work days Sister-in-law* 4 work days *Brother-in-law and sister-in-law are defined as the spouse of the employee’s sibling or the sibling of the employee’s spouse. B. Bereavement leave is paid over a maximum of seven (7) workdays and is paid in thirty-minute increments. The bereavement leave begins on the first regularly scheduled workday as requested by the employee. If the employee learns of the death while at work, he or she is entitled to leave work immediately; this partial day leave will not be counted towards the bereavement leave. C. Bereavement leave must be authorized by the Department head and must be utilized within fifteen (15) days of employee learning of the death, or of the date of foreseen imminent death of the immediate family member, unless special circumstances require that the leave begin at a later date. Such requests to the Department head shall be made within 15 days of the employee learning of the 20 death or of the date of foreseen imminent death and shall not be unreasonably denied. D. Representatives may be authorized by the Department head to attend with pay the funeral of a co-worker in said department on behalf of the City if the funeral of the deceased co-worker occurs during working hours; provided the funeral is held within a reasonable distance of City limits. 21 Section 10: JURY DUTY A. All regular full-time employees summoned to serve on jury duty shall be provided “Jury Duty Pay” and there shall be no loss of compensation. An employee will be compensated up to two weeks (equivalent to eight (8) days based on City Hall schedule Monday through Thursday) at full pay for jury duty. The employee must provide notice of the expected jury duty to his or her supervisor as soon as possible, but in no case later than 14 calendar days before the expected start date of the jury duty. B. An employee on call for jury duty is expected to report to work. An employee who is called in for jury duty does not have to report to work before or after appearing in court. All employees shall obtain verification of the hours of jury duty performed using verification forms as may be supplied by the court. C. Except as herein provided, employees shall remit to the City any compensation received for those days while on jury duty and shall receive regular pay for the time served. Employees shall be reimbursed by the City for the mileage portion of the jury duty compensation. Jury duty performed on an employee’s regular day off shall not be compensated by the City and the employee shall be entitled only to the jury’s compensation for duty performed on such employee’s regular day off. Employees assigned to jury duty on a City authorized holiday will be considered to have taken such a holiday and will receive regular holiday pay, but the employee shall be entitled to the jury compensation for duty performed on such holiday. 22 Section 11: AUTOMOBILE ALLOWANCE AND REIMBURSEMENT FOR EXPENSES A. Any employee who is required to use said employee’s personal automobile in the course of employment with the City shall be reimbursed for each mile actually traveled on official business in accordance with the per mile reimbursement rate allowed by the Internal Revenue Service in effect at the time of such travel. B. Any employee who is required to travel in the performance of his or her duties or to attend an authorized meeting or conference which is of benefit to the City shall be reimbursed for reasonable expenses incurred for transportation, meals, lodging and incidentals. Automobile allowance and reimbursement for expenses shall be recommended by the department head or designee and approved by the City Administrator pursuant to the provisions of the City of Vernon Travel and Meeting Expense Reimbursement Administrative Policy. No allowance shall be made for transportation between the employee’s home and the place where such person is normally employed by the City. C. Certain employees serving in specified classifications shall receive a monthly automobile allowance as set forth below and incorporated herein by reference; alternatively, specified employees may opt to receive use of a City- owned vehicle and fuel. Classification Amount City Administrator $600.00 or City Vehicle & Fuel City Attorney $400.00 Economic Development Manager $400.00 Environmental Health Program Administrator $400.00 Director of Finance/City Treasurer $400.00 Fire Chief City Vehicle & Fuel Assistant Fire Chief City Vehicle & Fuel Fire Marshal City Vehicle & Fuel Administrative Fire Battalion Chief City Vehicle & Fuel Administrative Fire Captain City Vehicle & Fuel 23 Fire Training Captain City Vehicle & Fuel General Manager of Public Utilities $400.00 Assistant General Manager of Public Utilities City Vehicle & Fuel Industrial Development Director $400.00 Utilities Operations Manager City Vehicle & Fuel Utilities Engineering Manager City Vehicle & Fuel Police Chief City Vehicle & Fuel Director of Health and Environmental Control $400.00 Police Admin. Lieutenant City Vehicle & Fuel Police Canine Officer #1 City Vehicle & Fuel Police Canine Officer #2 City Vehicle & Fuel Police Captain City Vehicle & Fuel Police Lieutenant City Vehicle & Fuel Police Motor Officer #1 City Vehicle & Fuel Police Motor Officer #2 City Vehicle & Fuel Police Sergeant on Detective Duty City Vehicle & Fuel Public Information Officer $400.00 Public Works Director $400.00 D. Wherever an automobile allowance is made to any employee for the use of their personal automobile, such allowance shall not be payable whenever the employee is on vacation, leave of absence, or otherwise absent the entire calendar month, unless otherwise specified by the City Administrator. E. The City shall not be responsible for repairs or any additional costs for upkeep, fuel, lubrication, replacement in whole or in part, or other expenses in connection with any such vehicle beyond the respective amounts set forth above. 24 Section 12: HEALTH INSURANCE A. The City offers various medical plans to employees under a Section 125 Cafeteria plan (non-cash out). The City reserves the right to select, administer, or fund any fringe benefit program involving insurance that now exist or may exist in the future. The City will adhere to the cafeteria plan requirements in accordance with IRS Section 125 regulations. B. The City shall contribute for each full-time employee up to the maximum amounts as set forth below per pay period, toward the cost of his/her medical plan as outlined in Subsection A through C below. In the event an employee does not exhaust nor exceed his/her monthly medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of dental, vision, supplemental or ancillary plans offered through the City and approved by the Director of Human Resources. a. Effective July 1, 2016, employees shall receive a cafeteria plan contribution equal to the total premium costs of the Employee Only, Employee + Spouse, Employee + Child(ren), or Employee + Family Low Medical HMO, lowest cost Dental DMO, and lowest cost vision Plan that corresponds with the employees’ benefit selection or $1,120, whichever is greater. The allotment amounts will vary based on the premium costs that go into effect on January 1st of each calendar year. b. Employees that elect a health plan higher than the Low HMO medical, dental and/or vision, will be responsible for any applicable, excess premium costs; however, if employees opt out of dental and/or vision coverage, they may use the allotments for those respective coverages toward excess medical premiums. c. Employees who elect the PPO/HSA coverage shall receive an equal benefit to that described above, less $3,000 on an annual basis, which would instead be deposited to their HSA account. C. City Council members are entitled to the same medical benefits offered to the management and confidential employees. The City shall not pay or reimburse any medical-related health, vision, or dental costs not covered by the City’s insurance program or Medicare for City Council members or their eligible dependents or spouses. D. The City shall not provide or reimburse the City Council members or their dependents or spouses for expenses incurred relating to a PERS long-term health care benefit. 25 Section 13. DENTAL INSURANCE The City of Vernon provides a dental insurance plan to full-time employees. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion toward the purchase of dental insurance for himself/herself and eligible dependents (spouse, registered domestic partners and qualified dependents). The cost of any plan selected by the employee that exceeds his/her monthly employer medical allowance shall be paid by the employee through a pre-tax payroll deduction. 26 Section 14. VISION INSURANCE The City of Vernon provides a vision care plan to full-time employees. All premiums for vision coverage at each tier of coverage are to be deducted from the total monthly City contribution for Medical, Dental, and vision coverage. In the event an employee does not exceed their monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for vision care. 27 Section 15. LIFE INSURANCE The City provides life insurance up to $20,000 in coverage to full-time employees. The City shall pay 100% of the cost of such plan for employees. The City’s agreement to pay full or partial costs of said premiums shall not create or ripen into a vested right for said employee. 28 Section 16. DEFERRED COMPENSATION PLAN Employees are eligible to participate in the City’s Deferred Compensation Program. 29 Section 17. CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS) CONTRIBUTION The City advises that it makes no representation to employees as to whether any of the compensation or payments in this document are subject to CalPERS service credit or pensionable income. Any determination by CalPERS to not fully credit the compensation and/or service time provided under this document is not a proper basis on which to pursue any claim or action against the City related to any determination made by CalPERS in connection with this document. MISCELLANEOUS EMPLOYEES A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time employees hired before January 1, 2013 with 2.7% at 55 PERS retirement benefit plan. As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.0% at 62 PERS retirement benefit plan. B. Employees shall be responsible for paying 100% of their PERS employee’s contributions. C. Effective the first pay period in July 2019, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of nine percent (9%). Effective the first pay period in July 2020, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of ten percent (10%). Effective the first pay period in July 2021, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of eleven percent (11%). D. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows: a. Gov’t Code Section: 20042 – (Classic Members Only) One 30 Year Final Compensation New employees hired on or after January 1, 2013 who meet the definition of new member under PEPRA shall receive 3 Year Average Final Compensation b. Gov’t Code Section: 21024 - Military Service Credit as Public Service c. Gov’t Code Section: 21624, 21626, 21628 – Post Retirement Survivor Allowance d. Gov’t Code Section: 21548 – Pre-Retirement Option 2W Death Benefit d. Gov’t Code Section: 21573 – Third Level of 1959 Survivor Benefits E. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code. SAFETY EMPLOYEES A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time safety employees hired before January 1, 2013 with 3.0% at 50 PERS retirement benefit plan. As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS safety members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.7% at 57 PERS retirement benefit plan. B. Employees shall be responsible for paying their PERS nine percent (9%) employee’s contributions. C. Effective the first pay period in July 2019, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of ten percent (10%). Effective the first pay period in July 2020, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of eleven percent (11%). 31 Effective the first pay period in July 2021, in accordance with Government Code Section 20516(f) pursuant to a cost-sharing arrangement, all employees designated as “classic” employees and enrolled in the “classic” retirement benefit formula shall share the cost of the employer CalPERS contribution by paying an additional 1% of CalPERS reportable compensation for a total contribution of twelve percent (12%). D. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows: a. Gov’t Code Section: 20042 – (Classic Members Only) One Year Final Compensation New employees hired on or after January 1, 2013 who meet the definition of new member under PEPRA shall receive 3 Year Average Final Compensation b. Gov’t Code Section: 20124 - Military Service Credit as Public Service c. Gov’t Code 21574 – 4th Level 1959 Survivor Benefit (Fire members only) d. Gov’t Code Section: 21571 – Basic Level of 1959 Survivor Benefit (Police members only) e. Gov’t Code Section: 21624, 21626, 21628 – Post Retirement Survivor Allowance f. Gov’t Code Section: 21548 - Pre-Retirement Option 2W Death Benefit (Fire members only) g. Gov’t Code Section 20965 – Credit for Unused Sick Leave E. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code. 32 Section 18. RETIREE MEDICAL - NON-SAFETY EMPLOYEES A. The City will pay up to the amount equivalent to the then current, lowest cost, employee only HMO insurance premium for the City's medical and/or dental insurance premium(s) for all full-time employees designated as Executive, Management, Mid-Management and Confidential who retire at age 60 or later with at least twenty (20) years of continuous uninterrupted service. Eligible retirees may opt not to enroll in the City’s medical and/or dental insurance coverage and instead receive a monthly reimbursement up to the then-current lowest cost City-offered Employee-only medical HMO and/or dental HMO insurance premium. Once an eligible retiree opts not to enroll in the City’s medical and/or dental insurance, he or she will not be allowed to re-enroll. Once an eligible retiree who has opted out reaches Medi-care eligibility, the retiree shall receive a monthly reimbursement to the then-current cost of supplemental coverage. B. Eligible retirees will be permitted to enroll in a higher-cost plan and pay the amount in excess of the HMO equivalent. C. All full-time regular employees with at least thirty (30) years of continuous uninterrupted service who retire before the age of sixty (60) years will be permitted to pay their medical and/or dental insurance premiums, and, upon reaching the age of sixty (60), the City will pay up to the amount equivalent to the then current lowest cost, employee only HMO medical and/or dental insurance premium(s). D. All full-time regular employees, who retire with a minimum of ten (10) years of continuous uninterrupted service with the City, may pay the premium(s) for medical and/or dental insurance. E. All retiree medical and/or dental insurance benefits provided pursuant to subsections A, B, and C above, shall be for retired employees only and shall not include their spouses or other dependents. F. All retired employees who receive medical and/or dental insurance benefits pursuant to subsections A, B, or C above and who reach the age of sixty-five (65), are required to be enrolled in Medicare, and shall show proof of such enrollment, where upon the City's insurance policy will become supplemental coverage, if applicable. G. Should the retired employee fail to pay any premiums due for the cost of the insurance premium for the City’s medical-dental insurance program for any two (2) consecutive months, or should the coverage otherwise lapse for any reason other than City’s non-payment, then the City’s obligation to make further payment under the retiree medical benefits program shall automatically terminate and cease, without the need for further notice. 33 H. The City’s obligation to make any payment under the retiree medical benefits program shall automatically terminate and cease upon the death of the retired employee. I. The offer of the retiree medical benefits is not a vested right for future years. J. City Council members are entitled to the same retiree medical benefits offered to all full-time regular employees as identified under the citywide resolution for retiree medical benefits in effect at the time Council members retire. 34 Section 19. LONGEVITY PROGRAM A. LONGEVITY PROGRAM FOR EMPLOYEES EMPLOYED ON OR BEFORE JUNE 30, 1994. The City has established a longevity program for all employees. The longevity program described herein will apply to all employees, except Department Heads and employees covered in a collective bargaining agreement, employed on or before June 30, 1994. a. Five (5) Years of Service. All eligible employees who have five (5) years of consecutive uninterrupted service on or before July 1, 1986, shall receive an additional five percent (5%) per month of their base salary effective July 1, 1986, and every year thereafter until reaching the next step. Employees upon reaching their 5th anniversary date after July 1, 1986, shall be entitled to said five percent (5%) per month upon said anniversary date. b. Ten (10) Years of Service. All eligible employees who have ten (10) years of consecutive uninterrupted service on or before July 1, 1987, shall receive an additional ten percent (10%) per month of their base salary effective July 1, 1987, and every year thereafter until reaching the next step. Employees upon reaching their 10th anniversary date after July 1, 1987, shall be entitled to said ten percent (10%) per month upon said anniversary date. c. Fifteen (15) Years of Service. All eligible employees who have fifteen (15) years of consecutive uninterrupted service on or before July 1, 1988, shall receive an additional fifteen percent (15%) per month of their base salary effective July 1, 1988, and every year thereafter until reaching the next step. Employees upon reaching their 15th anniversary date after July 1, 1988, shall be entitled to said fifteen percent (15%) per month upon said anniversary date. d. Twenty (20) Years of Service. All eligible employees who have twenty (20) years of consecutive uninterrupted service on or before July 1, 1989, shall receive an additional twenty percent (20%) per month of their base salary effective July 1, 1989, and every year thereafter. Employees upon reaching their 20th anniversary date after July 1, 1989, shall be entitled to said twenty percent (20%) per month upon said anniversary date. e. Thirty (30) Years of Service – Fire - Sworn All eligible fire employees who have been appointed to a position ranking above Captain and who have thirty (30) years of consecutive uninterrupted service on or before July 1, 1991, shall receive an additional twenty-five percent (25%) of their base salary per month effective July 1, 1991, and every year thereafter. Employees in said 35 position upon reaching their 30th anniversary date after July 1, 1991, shall be entitled to said twenty-five percent (25%) per month upon said anniversary date. f. Compensation Not Cumulative. Payment of the aforesaid longevity compensation shall not be cumulative and only the highest applicable longevity pay shall be paid. B. LONGEVITY PROGRAM FOR EMPLOYEES ON OR AFTER JULY 1, 1994 AND ON OR BEFORE DECEMBER 31, 2013. The longevity program described in Section B herein will apply to all employees, except Department Heads and employees covered in a collective bargaining agreement, employed on or after July 1, 1994. a. Five (5) Years of Service. All eligible employees who are employed on or after July 1, 1994 and on or before December 31, 2013, who attain five (5) years of consecutive uninterrupted service shall receive an additional five percent (5%) per month of their base salary. Such employees upon reaching their 5th anniversary date shall be entitled to receive said five percent (5%) per month upon said anniversary date. Further, such employees will not be entitled to receive any additional percentage increase to their base salary for further service. This subsection shall only apply to employees hired on or after July 1, 1994 and on or before December 31, 2013. 36 Section 20. BILINGUAL PAY A program is hereby established for all employees whose regular and essential job duties as described in their job description provide for interaction with the public on a regular basis, allowing said employee to be compensated for bilingual skills after the employee demonstrates proficiency in speaking Spanish (the ability to read and write in Spanish may also be tested, if necessary), which proficiency would be determined by successful completion of a proficiency test as determined by the Director of Human Resources. Those employees who successfully demonstrate this skill would be eligible to receive an additional One Hundred Twenty-Five Dollars ($125.00) per month for bilingual pay. 37 Section 21. UNIFORM ALLOWANCE A. If an employee’s job classification requires him/her to wear a uniform while on duty, as designated by the City or employee’s Department, the City will provide and launder such uniform. B. For the Administrative Secretary and Police Records Manager that works in the Police Department, the City will provide the initial set of uniforms to the employees. The newly hired employee will receive: two (2) class A uniforms; two (2) class B uniforms; two (2) polo shirts and one (1) jacket or sweater. On all subsequent anniversary dates the City will provide an annual uniform purchase and maintenance allowance of $600.00. The employee’s uniforms shall meet the applicable regulations for his/her job classification pursuant to City/Departmental policies. C. The monetary value of uniforms shall be reported to CalPERS in accordance with CCR 571(a) and as defined by GC 7522.04(f) 38 Section 22. STAND-BY POLICY The purpose of the Stand-by Policy is to have employees on stand-by to respond to major incidents and emergencies during non-working hours which require immediate attention to availability of qualified individuals with expertise in operating, maintaining, restoring and repairing the City’s technology systems. A. It is presently anticipated that the need for stand-by is for one (1) Information Technology staff, with the understanding that actual stand-by staffing, if any, remains at the discretion of the department head. B. The Stand-by Policy does not apply to FLSA exempt managers and Executive staff. C. Stand-by duty requires that an employee be accessible, available, and physically able to report to work. The employee must possess a City issued mobile phone device that remains available for immediate contact. The employee must be ready, willing, and able to respond to an emergency or incident or request for assistance based on a pre-arranged schedule. Employees on stand-by must respond to the mobile phone call immediately and be able to respond to the City within one (1) hour of being called upon. The department head or designee will determine if an employee is qualified to perform stand-by duties. The stand by duty period shall be defined by the Department Head. D. Employees on “stand–by” shall receive two (2) hours of regular straight time compensation for each date that the employee is assigned to be on stand-by. Stand-by time is not counted as hours worked for purposes of overtime calculation as employees are not restricted in their activities and may engage in non-work related personal activities. On City-recognized Holidays where City Hall is closed, employees on stand-by will be compensated four (4) hours of straight time compensation. E. An employee assigned to stand-by who is not available to report will be subject to appropriate disciplinary action, unless the employee provides sufficient notice to their immediate supervisor of their incapacity to respond prior to the call back so that appropriate arrangements can be made for stand-by coverage. F. When an employee on “stand-by” is called back to the City, he/she shall be entitled to “stand-by” pay. Call back duty does not occur when an employee is held over from his/her prior shift, or is working planned overtime. An employee called back to duty shall be paid a minimum of four (4) hours of pay at the applicable overtime rate. Time begins when the call back request is received and ends when the employee returns home. If work is performed remotely, the employee shall receive hour for hour compensation at the applicable overtime rate. 39 G. The employee will at times remain able to immediately respond to any emergencies. H. Each employee on stand-by duty is accountable to all of the rules and regulations of the City. I. In the event of a call back, the employee will wear his/her City uniform, if applicable. 40 Section 23. PER DIEM: Per Diem is intended as a reimbursement to temporary/interim employees recruited from outside the Los Angeles County area when working in a temporary or interim assignment due to a critical staffing shortage to cover expenses relating to lodging/housing, travel, meals, and incidentals. The rate is set at $125.00 for each day the employee physically reports to work at the City of Vernon. The eligibility to receive this per diem must be pre-approved and is at the discretion of the City Administrator. Formatted: Indent: Left: 0" 41 PART II CLASSIFICATION AND COMPENSATION PLAN Formatted: Indent: Left: 0.5" 42 Section 1. PURPOSE Exhibit A to this resolution is enacted pursuant to the City of Vernon City Charter to provide for the classification and compensation of City officers and employees, and to conform to the principle of equal pay for equal work. Officers and employees of the City of Vernon shall receive compensation and costs in accordance with the amounts set forth in the attached compensation plan. Section 2. THE COMPENSATION PLAN The basic compensation plan for the various employee units, groups and non-classified employees, as of the date of adoption of this plan is hereby established as set forth in Exhibit A, Citywide Classification and Compensation Plan, which is attached hereto and incorporated herein by reference. The City Administrator shall have authority to create and maintain salary steps to implement the provisions of this Section. Salaries granted pursuant to this provision shall be reported to PERS as compensation earned. Please refer to Human Resources Policy II-3, Salary Plan for specific policy and procedures. Section 3. THE CLASSIFICATION PLAN The classification plan includes the allocation of class titles to salary ranges for City officers and employees. The Classification Plan further includes the allocation of class titles to salary ranges for those employees that are designated as exempt from the classified service. These exempt classes are for elective officers; persons appointed by the City Council, including the City Administrator, and City Attorney; persons appointed by the City Administrator, including department head or designees; and persons appointed by the City Attorney pursuant to City of Vernon Municipal Code that serve in an "at will" capacity subject to the terms and conditions of an employment contract and are so designated in the plan as "non-classified." The classification plan as of the date of adoption of this plan is hereby established as set forth in Exhibit “A” which is attached hereto and incorporated herein by reference. The Human Resources Director, with approval by the City Administrator or his/her designee, is responsible for maintenance of the Classification Plan, including the allocation of new or changed positions to the appropriate class, the recommendation of proper salary ranges within the provision of pay administration, maintenance of up-to-date class specifications, and the preparation of reports and recommendations on revisions to the Classification Plan. Please refer to Human Resources Policy II-1, Classification Plan Administration for specific policy and procedures. 43 EXHIBIT A CLASSIFICATION AND COMPENSATION PLAN RESOLUTION NO. 2020-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING CITYWIDE CLASSIFICATION AND COMPENSATION PLAN IN ACCORDANCE WITH GOVERNMENT CODE SECTION 20636(b)(1) SECTION 1. Recitals. A. On March 17, 2020, the City Council adopted Resolution No. 2020-07, adopting an amended and restated Citywide Fringe Benefits and Salary Resolution. B. Due to occasional modifications to specific salary ranges and classification titles apart from adoption of a Citywide resolution, and in an effort of efficiency and best practices, staff recommends separating the fringe benefits document from the classification and compensation plan and adopting separate resolutions for each document. C. The City of Vernon employment groups include the International Brotherhood of Electrical Workers (IBEW); Management, Confidential, Executive and City Council; Teamsters Local 911; Vernon Fire Management Association (VFMA); Vernon Professional Firefighter’s Association Local 2312 (VPFA); Vernon Police Officers’ Benefit Association (VPOBA); and Vernon Police Management Association (VPMA). D. Each group, with the exception of the Management, Confidential, Executive and City Council, have memoranda of understanding with the City of Vernon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. Effective June 2, 2020, the City Council hereby approves the Classification and Compensation Plan, attached hereto as Exhibit A. SECTION 4. All resolutions and parts of resolutions, not consistent with or in conflict with this resolution are hereby repealed. Resolution No. 2020-19 Page 2 of 2 _______________________ SECTION 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 2nd day of June, 2020. _____________________________ LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: _________________________________ ARNOLD M. ALVAREZ-GLASMAN, Interim City Attorney EXHIBIT A City of Vernon CLASSIFICATION AND COMPENSATION PLAN Adopted June 2, 2020 Section 1. PURPOSE Exhibits A through G to this Plan is are enacted pursuant to the City of Vernon City Charter to provide for the classification and compensation of City officers and employees, and to conform to the principle of equal pay for equal work. Officers and employees of the City of Vernon shall receive compensation and costs in accordance with the amounts set forth in the attached compensation plan. Section 2. THE COMPENSATION PLAN The basic compensation plan for the various employee units, groups and non-classified employees, as of the date of adoption of this plan is hereby established as set forth in Exhibits A through G, Citywide Classification and Compensation Plan, which is are attached hereto and incorporated herein by reference. The City Administrator shall have authority to create and maintain salary steps to implement the provisions of this Section. Salaries granted pursuant to this provision shall be reported to PERS as compensation earned. Please refer to Human Resources Policy II-3, Salary Plan for specific policy and procedures. Section 3. THE CLASSIFICATION PLAN The classification plan includes the allocation of class titles to salary ranges for City officers and employees. The Classification Plan further includes the allocation of class titles to salary ranges for those employees that are designated as exempt from the classified service. These exempt classes are for elective officers; persons appointed by the City Council, including the City Administrator, and City Attorney; persons appointed by the City Administrator, including department head or designees; and persons appointed by the City Attorney pursuant to City of Vernon Municipal Code that serve in an "at will" capacity subject to the terms and conditions of an employment contract and are so designated in the plan as "non-classified." The classification plan as of the date of adoption of this plan is hereby established as set forth in Exhibit “A” which is attached hereto and incorporated herein by reference. The Human Resources Director, with approval by the City Administrator or his/her designee, is responsible for maintenance of the Classification Plan, including the allocation of new or changed positions to the appropriate class, the recommendation of proper salary ranges within the provision of pay administration, maintenance of up-to-date class specifications, and the preparation of reports and recommendations on revisions to the Classification Plan. Please refer to Human Resources Policy II-1, Classification Plan Administration for specific policy and procedures. EXHIBIT A City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD CITY COUNCIL 1025 Council Member E O 01 28,149$ 2,346$ N/A 1,082.66$ 1030 Mayor E O 01 28,149$ 2,346$ N/A 1,082.66$ CITY ADMINISTRATION DEPARTMENT 1010 City Administrator E E 50 Step 1 263,867$ 21,989$ 126.8589$ 10,148.71$ Step 2 277,060$ 23,088$ 133.2018$ 10,656.15$ Step 3 290,913$ 24,243$ 139.8620$ 11,188.96$ Step 4 305,459$ 25,455$ 146.8551$ 11,748.41$ Step 5 320,731$ 26,728$ 154.1978$ 12,335.82$ 1015 Deputy City Administrator E M 40 Step 1 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 2 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 3 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 4 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 5 196,901$ 16,408$ 94.6641$ 7,573.13$ 1020 Economic Development Manager E M 34 Step 1 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 2 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 3 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 4 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 5 146,931$ 12,244$ 70.6398$ 5,651.19$ 1035 Public Information Officer E M 31 Step 1 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 2 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 3 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 4 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 5 126,924$ 10,577$ 61.0214$ 4,881.71$ Information Technology Division 1625 Information Technology Analyst NE C 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ 1620 Information Technology Analyst, Senior NE C 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ Page 1 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1610 Information Technology Manager E M 37 Step 1 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 2 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 3 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 4 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 5 170,091$ 14,174$ 81.7744$ 6,541.95$ 1630 Information Technology Technician NE C 20 Step 1 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 2 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 3 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 4 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 5 74,210$ 6,184$ 35.6779$ 2,854.23$ 1615 Programmer/Analyst E C 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ CITY ATTORNEY'S OFFICE 1110 City Attorney E E 49 Step 1 251,301$ 20,942$ 120.8180$ 9,665.44$ Step 2 263,867$ 21,989$ 126.8589$ 10,148.71$ Step 3 277,060$ 23,088$ 133.2018$ 10,656.15$ Step 4 290,913$ 24,243$ 139.8620$ 11,188.96$ Step 5 305,459$ 25,455$ 146.8551$ 11,748.41$ 1115 Deputy City Attorney E M 38 Step 1 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 2 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 3 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 4 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 5 178,595$ 14,883$ 85.8631$ 6,869.05$ 1507 Executive Legal Secretary NE C 23 Step 1 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 2 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 3 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 4 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 5 85,907$ 7,159$ 41.3016$ 3,304.13$ 1495 Legal Administrative Analyst NE C 26 Page 2 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ 1113 Senior Deputy City Attorney E M 39 Step 1 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 2 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 3 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 4 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 5 187,525$ 15,627$ 90.1563$ 7,212.50$ CITY CLERK DEPARTMENT 1310 City Clerk E E 41 Step 1 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 2 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 3 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 4 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 5 206,746$ 17,229$ 99.3973$ 7,951.78$ 1315 Deputy City Clerk NE C 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ 1320 Records Management Assistant NE C 20 Step 1 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 2 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 3 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 4 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 5 74,210$ 6,184$ 35.6779$ 2,854.23$ ADMINISTRATIVE AND CLERICAL GROUP 1530 Administrative Assistant, (Confidential)NE C 13 Step 1 43,389$ 3,616$ 20.8601$ 1,668.81$ Step 2 45,558$ 3,797$ 21.9031$ 1,752.25$ Step 3 47,836$ 3,986$ 22.9983$ 1,839.86$ Step 4 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 5 52,740$ 4,395$ 25.3556$ 2,028.45$ 1520 Administrative Assistant, Senior (Confidential)NE C 17 Page 3 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 2 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 3 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 4 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 5 64,105$ 5,342$ 30.8199$ 2,465.59$ 1510 Administrative Secretary NE C 20 Step 1 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 2 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 3 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 4 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 5 74,210$ 6,184$ 35.6779$ 2,854.23$ 1500 Executive Assistant to the City Administrator NE C 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ 1490 Administrative Analyst NE C 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ FINANCE DEPARTMENT 1240 Accountant NE C 22 Step 1 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 2 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 3 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 4 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 5 81,817$ 6,818$ 39.3349$ 3,146.79$ 1230 Accountant, Senior NE C 27 Step 1 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 2 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 3 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 4 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 5 104,421$ 8,702$ 50.2025$ 4,016.20$ 1220 Assistant Finance Director E M 39 Step 1 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 2 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 3 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 4 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 5 187,525$ 15,627$ 90.1563$ 7,212.50$ Page 4 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1225 Deputy City Treasurer E M 35 Step 1 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 2 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 3 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 4 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 5 154,277$ 12,856$ 74.1718$ 5,933.75$ 1210 Director of Finance/City Treasurer E E 44 Step 1 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 2 206,746$ 17,229$ 99.3973$ 7,951.78$ Step 3 217,084$ 18,090$ 104.3671$ 8,349.37$ Step 4 227,938$ 18,995$ 109.5855$ 8,766.84$ Step 5 239,335$ 19,945$ 115.0648$ 9,205.18$ 1245 Payroll Specialist NE C 19 Step 1 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 2 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 3 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 4 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 5 70,676$ 5,890$ 33.9790$ 2,718.32$ 1248 Public Housing Property Coordinator NE C 16 Step 1 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 2 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 3 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 4 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 5 61,053$ 5,088$ 29.3523$ 2,348.18$ FIRE DEPARTMENT 5033 Assistant Fire Marshal NE M 29 Step 1 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 2 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 3 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 4 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 5 115,124$ 9,594$ 55.3482$ 4,427.86$ 5055 Fire Administrative Analyst NE C 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ 5010 Fire Chief E E 46 Page 5 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 217,084$ 18,090$ 104.3671$ 8,349.37$ Step 2 227,938$ 18,995$ 109.5855$ 8,766.84$ Step 3 239,335$ 19,945$ 115.0648$ 9,205.18$ Step 4 251,301$ 20,942$ 120.8180$ 9,665.44$ Step 5 263,867$ 21,989$ 126.8589$ 10,148.71$ HEALTH AND ENVIRONMENTAL CONTROL DEPARTMENT 2010 Director of Health and Environmental Control E E 43 Step 1 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 2 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 3 206,746$ 17,229$ 99.3973$ 7,951.78$ Step 4 217,084$ 18,090$ 104.3671$ 8,349.37$ Step 5 227,938$ 18,995$ 109.5855$ 8,766.84$ 2020 Environmental Health Program Administrator E M 34 Step 1 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 2 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 3 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 4 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 5 146,931$ 12,244$ 70.6398$ 5,651.19$ 2022 Environmental Specialist, Temporary NE T26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 6 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 7 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 8 115,124$ 9,594$ 55.3482$ 4,427.86$ 2045 Environmental Health Intern NE Hourly Step 1 15.0000$ HUMAN RESOURCES DEPARTMENT 1410 Director of Human Resources E E 42 Step 1 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 2 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 3 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 4 206,746$ 17,229$ 99.3973$ 7,951.78$ Step 5 217,084$ 18,090$ 104.3671$ 8,349.37$ 1420 Human Resources Analyst NE C 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ Page 6 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1415 Human Resources Analyst, Senior E M 33 Step 1 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 2 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 3 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 4 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 5 139,934$ 11,661$ 67.2760$ 5,382.08$ 1425 Human Resources Assistant NE C 17 Step 1 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 2 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 3 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 4 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 5 64,105$ 5,342$ 30.8199$ 2,465.59$ 1413 Senior Legal & Policy Advisor E M 39 Step 1 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 2 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 3 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 4 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 5 187,525$ 15,627$ 90.1563$ 7,212.50$ INDUSTRIAL DEVELOPMENT DEPARTMENT 3010 Industrial Development Director E E 39 Step 1 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 2 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 3 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 4 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 5 187,525$ 15,627$ 90.1563$ 7,212.50$ POLICE DEPARTMENT 4035 Police Cadet NE 3180 Step 1 38,892$ 3,241$ 18.6981$ 1,495.85$ Step 2 36,864$ 3,072$ 17.7231$ 1,417.85$ Step 3 34,944$ 2,912$ 16.8000$ 1,344.00$ Step 4 33,120$ 2,760$ 15.9231$ 1,273.85$ Step 5 31,380$ 2,615$ 15.0865$ 1,206.92$ Step 6 29,760$ 2,480$ 14.3077$ 1,144.62$ Step 7 28,212$ 2,351$ 13.5635$ 1,085.08$ Step 8 26,736$ 2,228$ 12.8538$ 1,028.31$ 4010 Police Chief E E 47 Step 1 227,938$ 18,995$ 109.5855$ 8,766.84$ Step 2 239,335$ 19,945$ 115.0648$ 9,205.18$ Step 3 251,301$ 20,942$ 120.8180$ 9,665.44$ Step 4 263,867$ 21,989$ 126.8589$ 10,148.71$ Step 5 277,060$ 23,088$ 133.2018$ 10,656.15$ Page 7 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 4110 Police Records Manager NE E M 27 Step 1 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 2 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 3 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 4 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 5 104,421$ 8,702$ 50.2025$ 4,016.20$ 4145 Reserve Police Officer NE Stipend Step 1 3,600$ PUBLIC UTILITIES DEPARTMENT 8008 General Manager of Public Utilities E E 48 Step 1 239,335$ 19,945$ 115.0648$ 9,205.18$ Step 2 251,301$ 20,942$ 120.8180$ 9,665.44$ Step 3 263,867$ 21,989$ 126.8589$ 10,148.71$ Step 4 277,060$ 23,088$ 133.2018$ 10,656.15$ Step 5 290,913$ 24,243$ 139.8620$ 11,188.96$ 8011 Assistant General Manager of Public Utilities E M 43 Step 1 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 2 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 3 206,746$ 17,229$ 99.3973$ 7,951.78$ Step 4 217,084$ 18,090$ 104.3671$ 8,349.37$ Step 5 227,938$ 18,995$ 109.5855$ 8,766.84$ Business and Accounts Division 8710 Business and Account Supervisor E M 32 Step 1 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 2 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 3 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 4 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 5 133,271$ 11,106$ 64.0724$ 5,125.80$ Compliance Division 8606 Utilities Compliance Administrator E M 35 Step 1 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 2 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 3 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 4 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 5 154,277$ 12,856$ 74.1718$ 5,933.75$ Customer Service Division 8515 Key Accounts Specialist NE M 28 Step 1 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 2 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 3 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 4 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 5 109,642$ 9,137$ 52.7126$ 4,217.01$ Electric Operations Division Page 8 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 8040 Electric Operations Supervisor E M 36 Step 1 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 2 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 3 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 4 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 5 161,991$ 13,499$ 77.8804$ 6,230.43$ 8015 Utilities Operations Manager E M 41 Step 1 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 2 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 3 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 4 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 5 206,746$ 17,229$ 99.3973$ 7,951.78$ Engineering Division (Public Utilities) 8112 Principal Electrical Engineer E M 38 Step 1 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 2 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 3 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 4 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 5 178,595$ 14,883$ 85.8631$ 6,869.05$ 8110 Utilities Engineering Manager E M 42 Step 1 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 2 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 3 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 4 206,746$ 17,229$ 99.3973$ 7,951.78$ Step 5 217,084$ 18,090$ 104.3671$ 8,349.37$ Gas Division 8210 Gas Systems Superintendent E M 36 Step 1 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 2 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 3 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 4 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 5 161,991$ 13,499$ 77.8804$ 6,230.43$ Resource Planning and Scheduling Division 8405 Integrated Resources Manager E M 42 Step 1 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 2 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 3 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 4 206,746$ 17,229$ 99.3973$ 7,951.78$ Step 5 217,084$ 18,090$ 104.3671$ 8,349.37$ 8411 Principal Resource Planner E M 37 Step 1 139,934$ 11,661$ 67.2760$ 5,382.08$ Page 9 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 2 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 3 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 4 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 5 170,091$ 14,174$ 81.7744$ 6,541.95$ Water Operations Division 7905 Water Administrator E M 36 Step 1 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 2 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 3 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 4 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 5 161,991$ 13,499$ 77.8804$ 6,230.43$ 7915 Water Foreman E M 27 Step 1 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 2 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 3 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 4 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 5 104,421$ 8,702$ 50.2025$ 4,016.20$ 7911 Water Project Specialist E M 35 Step 1 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 2 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 3 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 4 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 5 154,277$ 12,856$ 74.1718$ 5,933.75$ 7910 Water Superintendent E M 33 Step 1 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 2 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 3 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 4 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 5 139,934$ 11,661$ 67.2760$ 5,382.08$ PUBLIC WORKS DEPARTMENT 7008 Director of Public Works E E 44 Step 1 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 2 206,746$ 17,229$ 99.3973$ 7,951.78$ Step 3 217,084$ 18,090$ 104.3671$ 8,349.37$ Step 4 227,938$ 18,995$ 109.5855$ 8,766.84$ Step 5 239,335$ 19,945$ 115.0648$ 9,205.18$ Building and Planning Division 7205 Building and Planning Manager E M 37 Step 1 139,934$ 11,661$ 67.2760$ 5,382.08$ Page 10 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 2 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 3 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 4 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 5 170,091$ 14,174$ 81.7744$ 6,541.95$ Engineering Division (Public Works) 7118 Civil Engineer NE M 32 Step 1 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 2 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 3 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 4 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 5 133,271$ 11,106$ 64.0724$ 5,125.80$ 7115 Principal Civil Engineer E M 37 Step 1 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 2 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 3 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 4 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 5 170,091$ 14,174$ 81.7744$ 6,541.95$ Public Works Operations Division 7307 Facilities Maintenance Supervisor E M 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ 7515 Fleet Supervisor E M 27 Step 1 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 2 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 3 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 4 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 5 104,421$ 8,702$ 50.2025$ 4,016.20$ 7308 Street Maintenance Supervisor E M 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ 7300 Public Works Superintendent E M 32 Step 1 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 2 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 3 120,880$ 10,073$ 58.1156$ 4,649.25$ Page 11 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective June 2, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 5 133,271$ 11,106$ 64.0724$ 5,125.80$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 12 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD CITY COUNCIL 1025 Council Member E O 01 28,994$ 2,416$ N/A 1,115.14$ 1030 Mayor E O 01 28,994$ 2,416$ N/A 1,115.14$ CITY ADMINISTRATION DEPARTMENT 1010 City Administrator E E 50 Step 1 271,783$ 22,649$ 130.6651$ 10,453.20$ Step 2 285,372$ 23,781$ 137.1983$ 10,975.86$ Step 3 299,641$ 24,970$ 144.0582$ 11,524.66$ Step 4 314,623$ 26,219$ 151.2611$ 12,100.89$ Step 5 330,354$ 27,530$ 158.8242$ 12,705.93$ 1015 Deputy City Administrator E M 40 Step 1 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 2 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 3 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 4 193,151$ 16,096$ 92.8611$ 7,428.89$ Step 5 202,809$ 16,901$ 97.5042$ 7,800.34$ 1020 Economic Development Manager E M 34 Step 1 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 2 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 3 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 4 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 5 151,339$ 12,612$ 72.7592$ 5,820.73$ 1035 Public Information Officer E M 31 Step 1 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 2 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 3 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 4 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 5 130,732$ 10,894$ 62.8521$ 5,028.17$ Information Technology Division 1625 Information Technology Analyst NE C 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 1620 Information Technology Analyst, Senior NE C 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ Page 1 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1610 Information Technology Manager E M 37 Step 1 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 2 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 3 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 4 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 5 175,194$ 14,599$ 84.2278$ 6,738.23$ 1630 Information Technology Technician NE C 20 Step 1 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 2 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 3 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 4 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 5 76,436$ 6,370$ 36.7483$ 2,939.86$ 1615 Programmer/Analyst E C 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ CITY ATTORNEY'S OFFICE 1110 City Attorney E E 49 Step 1 258,841$ 21,570$ 124.4429$ 9,955.43$ Step 2 271,783$ 22,649$ 130.6651$ 10,453.20$ Step 3 285,372$ 23,781$ 137.1983$ 10,975.86$ Step 4 299,641$ 24,970$ 144.0582$ 11,524.66$ Step 5 314,623$ 26,219$ 151.2611$ 12,100.89$ 1115 Deputy City Attorney E M 38 Step 1 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 2 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 3 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 4 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 5 183,954$ 15,329$ 88.4392$ 7,075.14$ 1507 Executive Legal Secretary NE C 23 Step 1 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 2 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 3 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 4 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 5 88,485$ 7,374$ 42.5408$ 3,403.26$ 1495 Legal Administrative Analyst NE C 26 Page 2 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 1113 Senior Deputy City Attorney E M 39 Step 1 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 2 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 3 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 4 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 5 193,151$ 16,096$ 92.8611$ 7,428.89$ CITY CLERK DEPARTMENT 1310 City Clerk E E 41 Step 1 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 2 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 3 193,151$ 16,096$ 92.8611$ 7,428.89$ Step 4 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 5 212,949$ 17,746$ 102.3794$ 8,190.36$ 1315 Deputy City Clerk NE C 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 1320 Records Management Assistant NE C 20 Step 1 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 2 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 3 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 4 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 5 76,436$ 6,370$ 36.7483$ 2,939.86$ ADMINISTRATIVE AND CLERICAL GROUP 1530 Administrative Assistant, (Confidential)NE C 13 Step 1 44,691$ 3,724$ 21.4859$ 1,718.88$ Step 2 46,925$ 3,910$ 22.5602$ 1,804.82$ Step 3 49,272$ 4,106$ 23.6882$ 1,895.06$ Step 4 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 5 54,322$ 4,527$ 26.1163$ 2,089.30$ 1520 Administrative Assistant, Senior (Confidential)NE C 17 Page 3 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 2 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 3 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 4 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 5 66,029$ 5,502$ 31.7445$ 2,539.56$ 1510 Administrative Secretary NE C 20 Step 1 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 2 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 3 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 4 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 5 76,436$ 6,370$ 36.7483$ 2,939.86$ 1500 Executive Assistant to the City Administrator NE C 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 1490 Administrative Analyst NE C 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ FINANCE DEPARTMENT 1240 Accountant NE C 22 Step 1 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 2 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 3 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 4 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 5 84,271$ 7,023$ 40.5150$ 3,241.20$ 1230 Accountant, Senior NE C 27 Step 1 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 2 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 3 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 4 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 5 107,554$ 8,963$ 51.7086$ 4,136.69$ 1220 Assistant Finance Director E M 39 Page 4 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 2 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 3 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 4 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 5 193,151$ 16,096$ 92.8611$ 7,428.89$ 1225 Deputy City Treasurer E M 35 Step 1 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 2 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 3 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 4 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 5 158,906$ 13,242$ 76.3971$ 6,111.77$ 1210 Director of Finance/City Treasurer E E 44 Step 1 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 2 212,949$ 17,746$ 102.3794$ 8,190.36$ Step 3 223,597$ 18,633$ 107.4984$ 8,599.87$ Step 4 234,777$ 19,565$ 112.8733$ 9,029.87$ Step 5 246,515$ 20,543$ 118.5170$ 9,481.36$ 1245 Payroll Specialist NE C 19 Step 1 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 2 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 3 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 4 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 5 72,797$ 6,066$ 34.9983$ 2,799.87$ 1248 Public Housing Property Coordinator NE C 16 Step 1 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 2 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 3 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 4 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 5 62,884$ 5,240$ 30.2328$ 2,418.63$ FIRE DEPARTMENT 5033 Assistant Fire Marshal NE M 29 Step 1 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 2 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 3 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 4 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 5 118,578$ 9,882$ 57.0087$ 4,560.70$ 5055 Fire Administrative Analyst NE C 26 Page 5 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 5010 Fire Chief E E 46 Step 1 223,597$ 18,633$ 107.4984$ 8,599.87$ Step 2 234,777$ 19,565$ 112.8733$ 9,029.87$ Step 3 246,515$ 20,543$ 118.5170$ 9,481.36$ Step 4 258,841$ 21,570$ 124.4429$ 9,955.43$ Step 5 271,783$ 22,649$ 130.6651$ 10,453.20$ HEALTH AND ENVIRONMENTAL CONTROL DEPARTMENT 2010 Director of Health and Environmental Control E E 43 Step 1 193,151$ 16,096$ 92.8611$ 7,428.89$ Step 2 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 3 212,949$ 17,746$ 102.3794$ 8,190.36$ Step 4 223,597$ 18,633$ 107.4984$ 8,599.87$ Step 5 234,777$ 19,565$ 112.8733$ 9,029.87$ 2020 Environmental Health Program Administrator E M 34 Step 1 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 2 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 3 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 4 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 5 151,339$ 12,612$ 72.7592$ 5,820.73$ 2022 Environmental Specialist, Temporary NE T26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 6 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 7 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 8 118,578$ 9,882$ 57.0087$ 4,560.70$ 2045 Environmental Health Intern NE Hourly Step 1 15.0000$ HUMAN RESOURCES DEPARTMENT Page 6 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1410 Director of Human Resources E E 42 Step 1 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 2 193,151$ 16,096$ 92.8611$ 7,428.89$ Step 3 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 4 212,949$ 17,746$ 102.3794$ 8,190.36$ Step 5 223,597$ 18,633$ 107.4984$ 8,599.87$ 1420 Human Resources Analyst NE C 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 1415 Human Resources Analyst, Senior E M 33 Step 1 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 2 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 3 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 4 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 5 144,132$ 12,011$ 69.2945$ 5,543.56$ 1425 Human Resources Assistant NE C 17 Step 1 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 2 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 3 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 4 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 5 66,029$ 5,502$ 31.7445$ 2,539.56$ 1413 Senior Legal & Policy Advisor E M 39 Step 1 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 2 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 3 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 4 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 5 193,151$ 16,096$ 92.8611$ 7,428.89$ INDUSTRIAL DEVELOPMENT DEPARTMENT 3010 Industrial Development Director E E 39 Step 1 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 2 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 3 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 4 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 5 193,151$ 16,096$ 92.8611$ 7,428.89$ POLICE DEPARTMENT 4035 Police Cadet NE 3180 Page 7 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 38,892$ 3,241$ 18.6981$ 1,495.85$ Step 2 36,864$ 3,072$ 17.7231$ 1,417.85$ Step 3 34,944$ 2,912$ 16.8000$ 1,344.00$ Step 4 33,120$ 2,760$ 15.9231$ 1,273.85$ Step 5 31,380$ 2,615$ 15.0865$ 1,206.92$ Step 6 29,760$ 2,480$ 14.3077$ 1,144.62$ Step 7 28,212$ 2,351$ 13.5635$ 1,085.08$ Step 8 26,736$ 2,228$ 12.8538$ 1,028.31$ 4010 Police Chief E E 47 Step 1 234,777$ 19,565$ 112.8733$ 9,029.87$ Step 2 246,515$ 20,543$ 118.5170$ 9,481.36$ Step 3 258,841$ 21,570$ 124.4429$ 9,955.43$ Step 4 271,783$ 22,649$ 130.6651$ 10,453.20$ Step 5 285,372$ 23,781$ 137.1983$ 10,975.86$ 4110 Police Records Manager NE E M 27 Step 1 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 2 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 3 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 4 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 5 107,554$ 8,963$ 51.7086$ 4,136.69$ 4145 Reserve Police Officer NE Stipend Step 1 3,600$ PUBLIC UTILITIES DEPARTMENT 8008 General Manager of Public Utilities E E 48 Step 1 246,515$ 20,543$ 118.5170$ 9,481.36$ Step 2 258,841$ 21,570$ 124.4429$ 9,955.43$ Step 3 271,783$ 22,649$ 130.6651$ 10,453.20$ Step 4 285,372$ 23,781$ 137.1983$ 10,975.86$ Step 5 299,641$ 24,970$ 144.0582$ 11,524.66$ 8011 Assistant General Manager of Public Utilities E M 43 Step 1 193,151$ 16,096$ 92.8611$ 7,428.89$ Step 2 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 3 212,949$ 17,746$ 102.3794$ 8,190.36$ Step 4 223,597$ 18,633$ 107.4984$ 8,599.87$ Step 5 234,777$ 19,565$ 112.8733$ 9,029.87$ Business and Accounts Division 8710 Business and Account Supervisor E M 32 Page 8 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 2 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 3 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 4 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 5 137,269$ 11,439$ 65.9948$ 5,279.58$ Compliance Division 8606 Utilities Compliance Administrator E M 35 Step 1 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 2 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 3 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 4 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 5 158,906$ 13,242$ 76.3971$ 6,111.77$ Customer Service Division 8515 Key Accounts Specialist NE M 28 Step 1 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 2 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 3 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 4 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 5 112,932$ 9,411$ 54.2940$ 4,343.52$ Electric Operations Division 8040 Electric Operations Supervisor E M 36 Step 1 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 2 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 3 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 4 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 5 166,851$ 13,904$ 80.2170$ 6,417.36$ 8015 Utilities Operations Manager E M 41 Step 1 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 2 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 3 193,151$ 16,096$ 92.8611$ 7,428.89$ Step 4 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 5 212,949$ 17,746$ 102.3794$ 8,190.36$ Engineering Division (Public Utilities) 8112 Principal Electrical Engineer E M 38 Step 1 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 2 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 3 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 4 175,194$ 14,599$ 84.2278$ 6,738.23$ Step 5 183,954$ 15,329$ 88.4392$ 7,075.14$ 8110 Utilities Engineering Manager E M 42 Step 1 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 2 193,151$ 16,096$ 92.8611$ 7,428.89$ Page 9 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 3 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 4 212,949$ 17,746$ 102.3794$ 8,190.36$ Step 5 223,597$ 18,633$ 107.4984$ 8,599.87$ Gas Division 8210 Gas Systems Superintendent E M 36 Step 1 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 2 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 3 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 4 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 5 166,851$ 13,904$ 80.2170$ 6,417.36$ Resource Planning and Scheduling Division 8405 Integrated Resources Manager E M 42 Step 1 183,954$ 15,329$ 88.4392$ 7,075.14$ Step 2 193,151$ 16,096$ 92.8611$ 7,428.89$ Step 3 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 4 212,949$ 17,746$ 102.3794$ 8,190.36$ Step 5 223,597$ 18,633$ 107.4984$ 8,599.87$ 8411 Principal Resource Planner E M 37 Step 1 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 2 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 3 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 4 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 5 175,194$ 14,599$ 84.2278$ 6,738.23$ Water Operations Division 7905 Water Administrator E M 36 Step 1 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 2 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 3 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 4 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 5 166,851$ 13,904$ 80.2170$ 6,417.36$ 7915 Water Foreman E M 27 Step 1 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 2 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 3 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 4 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 5 107,554$ 8,963$ 51.7086$ 4,136.69$ 7911 Water Project Specialist E M 35 Step 1 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 2 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 3 144,132$ 12,011$ 69.2945$ 5,543.56$ Page 10 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 5 158,906$ 13,242$ 76.3971$ 6,111.77$ 7910 Water Superintendent E M 33 Step 1 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 2 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 3 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 4 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 5 144,132$ 12,011$ 69.2945$ 5,543.56$ PUBLIC WORKS DEPARTMENT 7008 Director of Public Works E E 44 Step 1 202,809$ 16,901$ 97.5042$ 7,800.34$ Step 2 212,949$ 17,746$ 102.3794$ 8,190.36$ Step 3 223,597$ 18,633$ 107.4984$ 8,599.87$ Step 4 234,777$ 19,565$ 112.8733$ 9,029.87$ Step 5 246,515$ 20,543$ 118.5170$ 9,481.36$ Building and Planning Division 7205 Building and Planning Manager E M 37 Step 1 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 2 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 3 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 4 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 5 175,194$ 14,599$ 84.2278$ 6,738.23$ Engineering Division (Public Works) 7118 Civil Engineer NE M 32 Step 1 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 2 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 3 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 4 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 5 137,269$ 11,439$ 65.9948$ 5,279.58$ 7115 Principal Civil Engineer E M 37 Step 1 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 2 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 3 158,906$ 13,242$ 76.3971$ 6,111.77$ Step 4 166,851$ 13,904$ 80.2170$ 6,417.36$ Step 5 175,194$ 14,599$ 84.2278$ 6,738.23$ Public Works Operations Division 7307 Facilities Maintenance Supervisor E M 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Page 11 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 7515 Fleet Supervisor E M 27 Step 1 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 2 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 3 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 4 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 5 107,554$ 8,963$ 51.7086$ 4,136.69$ 7308 Street Maintenance Supervisor E M 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 7300 Public Works Superintendent E M 32 Step 1 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 2 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 3 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 4 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 5 137,269$ 11,439$ 65.9948$ 5,279.58$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 12 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD CITY COUNCIL 1025 Council Member E O 01 29,863$ 2,489$ N/A 1,148.59$ 1030 Mayor E O 01 29,863$ 2,489$ N/A 1,148.59$ CITY ADMINISTRATION DEPARTMENT 1010 City Administrator E E 50 Step 1 279,936$ 23,328$ 134.5847$ 10,766.78$ Step 2 293,933$ 24,494$ 141.3140$ 11,305.12$ Step 3 308,630$ 25,719$ 148.3797$ 11,870.37$ Step 4 324,061$ 27,005$ 155.7987$ 12,463.89$ Step 5 340,264$ 28,355$ 163.5886$ 13,087.09$ 1015 Deputy City Administrator E M 40 Step 1 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 2 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 3 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 4 198,945$ 16,579$ 95.6468$ 7,651.74$ Step 5 208,893$ 17,408$ 100.4292$ 8,034.33$ 1020 Economic Development Manager E M 34 Step 1 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 2 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 3 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 4 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 5 155,879$ 12,990$ 74.9417$ 5,995.34$ 1035 Public Information Officer E M 31 Step 1 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 2 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 3 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 4 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 5 134,654$ 11,221$ 64.7375$ 5,179.00$ Information Technology Division 1625 Information Technology Analyst NE C 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ 1620 Information Technology Analyst, Senior NE C 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ Page 1 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1610 Information Technology Manager E M 37 Step 1 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 2 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 3 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 4 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 5 180,449$ 15,037$ 86.7545$ 6,940.36$ 1630 Information Technology Technician NE C 20 Step 1 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 2 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 3 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 4 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 5 78,729$ 6,561$ 37.8507$ 3,028.06$ 1615 Programmer/Analyst E C 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ CITY ATTORNEY'S OFFICE 1110 City Attorney E E 49 Step 1 266,606$ 22,217$ 128.1759$ 10,254.07$ Step 2 279,936$ 23,328$ 134.5847$ 10,766.78$ Step 3 293,933$ 24,494$ 141.3140$ 11,305.12$ Step 4 308,630$ 25,719$ 148.3797$ 11,870.37$ Step 5 324,061$ 27,005$ 155.7987$ 12,463.89$ 1115 Deputy City Attorney E M 38 Step 1 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 2 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 3 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 4 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 5 189,472$ 15,789$ 91.0922$ 7,287.37$ 1507 Executive Legal Secretary NE C 23 Step 1 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 2 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 3 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 4 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 5 91,139$ 7,595$ 43.8169$ 3,505.35$ 1495 Legal Administrative Analyst NE C 26 Page 2 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ 1113 Senior Deputy City Attorney E M 39 Step 1 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 2 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 3 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 4 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 5 198,945$ 16,579$ 95.6468$ 7,651.74$ CITY CLERK DEPARTMENT 1310 City Clerk E E 41 Step 1 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 2 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 3 198,945$ 16,579$ 95.6468$ 7,651.74$ Step 4 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 5 219,337$ 18,278$ 105.4506$ 8,436.05$ 1315 Deputy City Clerk NE C 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ 1320 Records Management Assistant NE C 20 Step 1 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 2 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 3 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 4 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 5 78,729$ 6,561$ 37.8507$ 3,028.06$ ADMINISTRATIVE AND CLERICAL GROUP 1530 Administrative Assistant, (Confidential)NE C 13 Step 1 46,031$ 3,836$ 22.1305$ 1,770.44$ Step 2 48,333$ 4,028$ 23.2370$ 1,858.96$ Step 3 50,750$ 4,229$ 24.3989$ 1,951.91$ Step 4 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 5 55,952$ 4,663$ 26.8998$ 2,151.98$ 1520 Administrative Assistant, Senior (Confidential)NE C 17 Page 3 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 2 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 3 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 4 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 5 68,010$ 5,667$ 32.6969$ 2,615.75$ 1510 Administrative Secretary NE C 20 Step 1 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 2 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 3 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 4 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 5 78,729$ 6,561$ 37.8507$ 3,028.06$ 1500 Executive Assistant to the City Administrator NE C 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ 1490 Administrative Analyst NE C 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ FINANCE DEPARTMENT 1240 Accountant NE C 22 Step 1 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 2 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 3 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 4 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 5 86,799$ 7,233$ 41.7304$ 3,338.43$ 1230 Accountant, Senior NE C 27 Step 1 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 2 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 3 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 4 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 5 110,780$ 9,232$ 53.2597$ 4,260.78$ 1220 Assistant Finance Director E M 39 Step 1 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 2 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 3 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 4 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 5 198,945$ 16,579$ 95.6468$ 7,651.74$ Page 4 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1225 Deputy City Treasurer E M 35 Step 1 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 2 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 3 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 4 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 5 163,673$ 13,639$ 78.6888$ 6,295.11$ 1210 Director of Finance/City Treasurer E E 44 Step 1 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 2 219,337$ 18,278$ 105.4506$ 8,436.05$ Step 3 230,304$ 19,192$ 110.7232$ 8,857.86$ Step 4 241,819$ 20,152$ 116.2593$ 9,300.75$ Step 5 253,910$ 21,159$ 122.0723$ 9,765.78$ 1245 Payroll Specialist NE C 19 Step 1 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 2 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 3 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 4 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 5 74,980$ 6,248$ 36.0483$ 2,883.86$ 1248 Public Housing Property Coordinator NE C 16 Step 1 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 2 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 3 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 4 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 5 64,771$ 5,398$ 31.1399$ 2,491.19$ FIRE DEPARTMENT 5033 Assistant Fire Marshal NE M 29 Step 1 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 2 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 3 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 4 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 5 122,135$ 10,178$ 58.7188$ 4,697.50$ 5055 Fire Administrative Analyst NE C 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ 5010 Fire Chief E E 46 Page 5 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 230,304$ 19,192$ 110.7232$ 8,857.86$ Step 2 241,819$ 20,152$ 116.2593$ 9,300.75$ Step 3 253,910$ 21,159$ 122.0723$ 9,765.78$ Step 4 266,606$ 22,217$ 128.1759$ 10,254.07$ Step 5 279,936$ 23,328$ 134.5847$ 10,766.78$ HEALTH AND ENVIRONMENTAL CONTROL DEPARTMENT 2010 Director of Health and Environmental Control E E 43 Step 1 198,945$ 16,579$ 95.6468$ 7,651.74$ Step 2 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 3 219,337$ 18,278$ 105.4506$ 8,436.05$ Step 4 230,304$ 19,192$ 110.7232$ 8,857.86$ Step 5 241,819$ 20,152$ 116.2593$ 9,300.75$ 2020 Environmental Health Program Administrator E M 34 Step 1 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 2 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 3 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 4 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 5 155,879$ 12,990$ 74.9417$ 5,995.34$ 2022 Environmental Specialist, Temporary NE T26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 6 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 7 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 8 122,135$ 10,178$ 58.7188$ 4,697.50$ 2045 Environmental Health Intern NE Hourly Step 1 15.0000$ HUMAN RESOURCES DEPARTMENT 1410 Director of Human Resources E E 42 Step 1 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 2 198,945$ 16,579$ 95.6468$ 7,651.74$ Step 3 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 4 219,337$ 18,278$ 105.4506$ 8,436.05$ Step 5 230,304$ 19,192$ 110.7232$ 8,857.86$ 1420 Human Resources Analyst NE C 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ Page 6 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 1415 Human Resources Analyst, Senior E M 33 Step 1 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 2 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 3 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 4 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 5 148,456$ 12,371$ 71.3731$ 5,709.84$ 1425 Human Resources Assistant NE C 17 Step 1 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 2 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 3 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 4 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 5 68,010$ 5,667$ 32.6969$ 2,615.75$ 1413 Senior Legal & Policy Advisor E M 39 Step 1 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 2 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 3 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 4 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 5 198,945$ 16,579$ 95.6468$ 7,651.74$ INDUSTRIAL DEVELOPMENT DEPARTMENT 3010 Industrial Development Director E E 39 Step 1 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 2 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 3 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 4 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 5 198,945$ 16,579$ 95.6468$ 7,651.74$ POLICE DEPARTMENT 4035 Police Cadet NE 3180 Step 1 38,892$ 3,241$ 18.6981$ 1,495.85$ Step 2 36,864$ 3,072$ 17.7231$ 1,417.85$ Step 3 34,944$ 2,912$ 16.8000$ 1,344.00$ Step 4 33,120$ 2,760$ 15.9231$ 1,273.85$ Step 5 31,380$ 2,615$ 15.0865$ 1,206.92$ Step 6 29,760$ 2,480$ 14.3077$ 1,144.62$ Step 7 28,212$ 2,351$ 13.5635$ 1,085.08$ Step 8 26,736$ 2,228$ 12.8538$ 1,028.31$ 4010 Police Chief E E 47 Step 1 241,819$ 20,152$ 116.2593$ 9,300.75$ Step 2 253,910$ 21,159$ 122.0723$ 9,765.78$ Step 3 266,606$ 22,217$ 128.1759$ 10,254.07$ Step 4 279,936$ 23,328$ 134.5847$ 10,766.78$ Step 5 293,933$ 24,494$ 141.3140$ 11,305.12$ Page 7 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 4110 Police Records Manager NE E M 27 Step 1 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 2 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 3 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 4 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 5 110,780$ 9,232$ 53.2597$ 4,260.78$ 4145 Reserve Police Officer NE Stipend Step 1 3,600$ PUBLIC UTILITIES DEPARTMENT 8008 General Manager of Public Utilities E E 48 Step 1 253,910$ 21,159$ 122.0723$ 9,765.78$ Step 2 266,606$ 22,217$ 128.1759$ 10,254.07$ Step 3 279,936$ 23,328$ 134.5847$ 10,766.78$ Step 4 293,933$ 24,494$ 141.3140$ 11,305.12$ Step 5 308,630$ 25,719$ 148.3797$ 11,870.37$ 8011 Assistant General Manager of Public Utilities E M 43 Step 1 198,945$ 16,579$ 95.6468$ 7,651.74$ Step 2 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 3 219,337$ 18,278$ 105.4506$ 8,436.05$ Step 4 230,304$ 19,192$ 110.7232$ 8,857.86$ Step 5 241,819$ 20,152$ 116.2593$ 9,300.75$ Business and Accounts Division 8710 Business and Account Supervisor E M 32 Step 1 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 2 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 3 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 4 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 5 141,387$ 11,782$ 67.9743$ 5,437.95$ Compliance Division 8606 Utilities Compliance Administrator E M 35 Step 1 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 2 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 3 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 4 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 5 163,673$ 13,639$ 78.6888$ 6,295.11$ Customer Service Division 8515 Key Accounts Specialist NE M 28 Step 1 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 2 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 3 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 4 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 5 116,319$ 9,693$ 55.9227$ 4,473.81$ Page 8 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Electric Operations Division 8040 Electric Operations Supervisor E M 36 Step 1 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 2 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 3 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 4 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 5 171,856$ 14,321$ 82.6233$ 6,609.86$ 8015 Utilities Operations Manager E M 41 Step 1 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 2 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 3 198,945$ 16,579$ 95.6468$ 7,651.74$ Step 4 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 5 219,337$ 18,278$ 105.4506$ 8,436.05$ Engineering Division (Public Utilities) 8112 Principal Electrical Engineer E M 38 Step 1 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 2 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 3 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 4 180,449$ 15,037$ 86.7545$ 6,940.36$ Step 5 189,472$ 15,789$ 91.0922$ 7,287.37$ 8110 Utilities Engineering Manager E M 42 Step 1 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 2 198,945$ 16,579$ 95.6468$ 7,651.74$ Step 3 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 4 219,337$ 18,278$ 105.4506$ 8,436.05$ Step 5 230,304$ 19,192$ 110.7232$ 8,857.86$ Gas Division 8210 Gas Systems Superintendent E M 36 Step 1 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 2 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 3 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 4 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 5 171,856$ 14,321$ 82.6233$ 6,609.86$ Resource Planning and Scheduling Division 8405 Integrated Resources Manager E M 42 Step 1 189,472$ 15,789$ 91.0922$ 7,287.37$ Step 2 198,945$ 16,579$ 95.6468$ 7,651.74$ Step 3 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 4 219,337$ 18,278$ 105.4506$ 8,436.05$ Step 5 230,304$ 19,192$ 110.7232$ 8,857.86$ 8411 Principal Resource Planner E M 37 Page 9 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 2 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 3 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 4 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 5 180,449$ 15,037$ 86.7545$ 6,940.36$ Water Operations Division 7905 Water Administrator E M 36 Step 1 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 2 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 3 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 4 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 5 171,856$ 14,321$ 82.6233$ 6,609.86$ 7915 Water Foreman E M 27 Step 1 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 2 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 3 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 4 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 5 110,780$ 9,232$ 53.2597$ 4,260.78$ 7911 Water Project Specialist E M 35 Step 1 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 2 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 3 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 4 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 5 163,673$ 13,639$ 78.6888$ 6,295.11$ 7910 Water Superintendent E M 33 Step 1 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 2 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 3 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 4 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 5 148,456$ 12,371$ 71.3731$ 5,709.84$ PUBLIC WORKS DEPARTMENT 7008 Director of Public Works E E 44 Step 1 208,893$ 17,408$ 100.4292$ 8,034.33$ Step 2 219,337$ 18,278$ 105.4506$ 8,436.05$ Step 3 230,304$ 19,192$ 110.7232$ 8,857.86$ Step 4 241,819$ 20,152$ 116.2593$ 9,300.75$ Step 5 253,910$ 21,159$ 122.0723$ 9,765.78$ Building and Planning Division 7205 Building and Planning Manager E M 37 Page 10 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 1 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 2 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 3 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 4 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 5 180,449$ 15,037$ 86.7545$ 6,940.36$ Engineering Division (Public Works) 7118 Civil Engineer NE M 32 Step 1 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 2 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 3 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 4 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 5 141,387$ 11,782$ 67.9743$ 5,437.95$ 7115 Principal Civil Engineer E M 37 Step 1 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 2 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 3 163,673$ 13,639$ 78.6888$ 6,295.11$ Step 4 171,856$ 14,321$ 82.6233$ 6,609.86$ Step 5 180,449$ 15,037$ 86.7545$ 6,940.36$ Public Works Operations Division 7307 Facilities Maintenance Supervisor E M 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ 7515 Fleet Supervisor E M 27 Step 1 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 2 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 3 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 4 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 5 110,780$ 9,232$ 53.2597$ 4,260.78$ 7308 Street Maintenance Supervisor E M 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ 7300 Public Works Superintendent E M 32 Step 1 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 2 122,135$ 10,178$ 58.7188$ 4,697.50$ Page 11 of 12 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 3 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 4 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 5 141,387$ 11,782$ 67.9743$ 5,437.95$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 12 of 12 EXHIBIT B City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective March 17, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Electric Operations Division 8035 Electric Operator NE I 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ 8053 Electrical Test Technician, Senior NE I 31 Step 1 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 2 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 3 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 4 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 5 126,924$ 10,577$ 61.0214$ 4,881.71$ 8050 Metering Technician NE I 29 Step 1 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 2 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 3 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 4 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 5 115,124$ 9,594$ 55.3482$ 4,427.86$ 8047 Metering Technician, Senior NE I 31 Step 1 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 2 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 3 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 4 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 5 126,924$ 10,577$ 61.0214$ 4,881.71$ 8045 Power Plant Operator NE I 28 Step 1 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 2 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 3 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 4 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 5 109,642$ 9,137$ 52.7126$ 4,217.01$ 8055 Electrical Test Technician NE I 29 Step 1 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 2 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 3 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 4 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 5 115,124$ 9,594$ 55.3482$ 4,427.86$ 8030 Utilities Dispatcher NE I 33 Step 1 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 2 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 3 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 4 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 5 139,934$ 11,661$ 67.2760$ 5,382.08$ Page 1 of 3 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective March 17, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 8025 Utilities Dispatcher, Senior NE I 34 Step 1 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 2 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 3 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 4 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 5 146,931$ 12,244$ 70.6398$ 5,651.19$ 8060 Utilities Operations Trainee NE I 23 Step 1 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 2 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 3 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 4 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 5 85,907$ 7,159$ 41.3016$ 3,304.13$ 8031 Utilities Project Coordinator NE I 33 Step 1 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 2 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 3 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 4 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 5 139,934$ 11,661$ 67.2760$ 5,382.08$ Engineering Division (Public Utilities) 8135 Electrical Engineering Technician NE I 25 Step 1 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 2 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 3 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 4 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 5 94,713$ 7,893$ 45.5351$ 3,642.81$ 8130 Associate Electrical Engineer NE I 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ 8125 Electrical Engineer NE I 35 Step 1 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 2 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 3 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 4 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 5 154,277$ 12,856$ 74.1718$ 5,933.75$ Gas Division 8215 Gas Systems Specialist NE I 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Page 2 of 3 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective March 17, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ 8220 Gas Systems Technician NE I 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ Resource Planning and Scheduling Division 8435 Assistant Resource Scheduler NE I 28 Step 1 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 2 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 3 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 4 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 5 109,642$ 9,137$ 52.7126$ 4,217.01$ 8430 Associate Resource Scheduler NE I 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ 8422 Principal Resource Scheduler/Trader NE I 34 Step 1 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 2 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 3 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 4 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 5 146,931$ 12,244$ 70.6398$ 5,651.19$ 8415 Resource Planner NE I 35 Step 1 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 2 133,271$ 11,106$ 64.0724$ 5,125.80$ Step 3 139,934$ 11,661$ 67.2760$ 5,382.08$ Step 4 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 5 154,277$ 12,856$ 74.1718$ 5,933.75$ 8420 Resource Scheduler NE I 32 Step 1 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 2 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 3 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 4 126,924$ 10,577$ 61.0214$ 4,881.71$ Step 5 133,271$ 11,106$ 64.0724$ 5,125.80$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 3 of 3 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Electric Operations Division 8035 Electric Operator NE I 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ 8053 Electrical Test Technician, Senior NE I 31 Step 1 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 2 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 3 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 4 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 5 130,732$ 10,894$ 62.8521$ 5,028.17$ 8050 Metering Technician NE I 29 Step 1 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 2 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 3 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 4 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 5 118,578$ 9,882$ 57.0087$ 4,560.70$ 8047 Metering Technician, Senior NE I 31 Step 1 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 2 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 3 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 4 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 5 130,732$ 10,894$ 62.8521$ 5,028.17$ 8045 Power Plant Operator NE I 28 Step 1 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 2 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 3 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 4 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 5 112,932$ 9,411$ 54.2940$ 4,343.52$ 8055 Electrical Test Technician NE I 29 Step 1 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 2 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 3 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 4 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 5 118,578$ 9,882$ 57.0087$ 4,560.70$ 8030 Utilities Dispatcher NE I 33 Step 1 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 2 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 3 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 4 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 5 144,132$ 12,011$ 69.2945$ 5,543.56$ Page 1 of 3 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 8025 Utilities Dispatcher, Senior NE I 34 Step 1 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 2 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 3 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 4 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 5 151,339$ 12,612$ 72.7592$ 5,820.73$ 8060 Utilities Operations Trainee NE I 23 Step 1 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 2 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 3 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 4 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 5 88,485$ 7,374$ 42.5408$ 3,403.26$ 8031 Utilities Project Coordinator NE I 33 Step 1 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 2 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 3 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 4 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 5 144,132$ 12,011$ 69.2945$ 5,543.56$ Engineering Division (Public Utilities) 8135 Electrical Engineering Technician NE I 25 Step 1 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 2 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 3 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 4 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 5 97,554$ 8,130$ 46.9012$ 3,752.10$ 8130 Associate Electrical Engineer NE I 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ 8125 Electrical Engineer NE I 35 Step 1 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 2 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 3 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 4 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 5 158,906$ 13,242$ 76.3971$ 6,111.77$ Gas Division 8215 Gas Systems Specialist NE I 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Page 2 of 3 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ 8220 Gas Systems Technician NE I 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ Resource Planning and Scheduling Division 8435 Assistant Resource Scheduler NE I 28 Step 1 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 2 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 3 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 4 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 5 112,932$ 9,411$ 54.2940$ 4,343.52$ 8430 Associate Resource Scheduler NE I 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ 8422 Principal Resource Scheduler/Trader NE I 34 Step 1 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 2 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 3 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 4 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 5 151,339$ 12,612$ 72.7592$ 5,820.73$ 8415 Resource Planner NE I 35 Step 1 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 2 137,269$ 11,439$ 65.9948$ 5,279.58$ Step 3 144,132$ 12,011$ 69.2945$ 5,543.56$ Step 4 151,339$ 12,612$ 72.7592$ 5,820.73$ Step 5 158,906$ 13,242$ 76.3971$ 6,111.77$ 8420 Resource Scheduler NE I 32 Step 1 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 2 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 3 124,507$ 10,376$ 59.8592$ 4,788.73$ Step 4 130,732$ 10,894$ 62.8521$ 5,028.17$ Step 5 137,269$ 11,439$ 65.9948$ 5,279.58$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 3 of 3 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Electric Operations Division 8035 Electric Operator NE I 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ 8053 Electrical Test Technician, Senior NE I 31 Step 1 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 2 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 3 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 4 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 5 134,654$ 11,221$ 64.7375$ 5,179.00$ 8050 Metering Technician NE I 29 Step 1 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 2 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 3 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 4 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 5 122,135$ 10,178$ 58.7188$ 4,697.50$ 8047 Metering Technician, Senior NE I 31 Step 1 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 2 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 3 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 4 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 5 134,654$ 11,221$ 64.7375$ 5,179.00$ 8045 Power Plant Operator NE I 28 Step 1 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 2 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 3 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 4 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 5 116,319$ 9,693$ 55.9227$ 4,473.81$ 8055 Electrical Test Technician NE I 29 Step 1 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 2 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 3 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 4 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 5 122,135$ 10,178$ 58.7188$ 4,697.50$ 8030 Utilities Dispatcher NE I 33 Step 1 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 2 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 3 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 4 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 5 148,456$ 12,371$ 71.3731$ 5,709.84$ Page 1 of 3 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 8025 Utilities Dispatcher, Senior NE I 34 Step 1 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 2 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 3 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 4 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 5 155,879$ 12,990$ 74.9417$ 5,995.34$ 8060 Utilities Operations Trainee NE I 23 Step 1 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 2 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 3 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 4 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 5 91,139$ 7,595$ 43.8169$ 3,505.35$ 8031 Utilities Project Coordinator NE I 33 Step 1 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 2 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 3 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 4 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 5 148,456$ 12,371$ 71.3731$ 5,709.84$ Engineering Division (Public Utilities) 8135 Electrical Engineering Technician NE I 25 Step 1 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 2 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 3 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 4 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 5 100,481$ 8,373$ 48.3081$ 3,864.65$ 8130 Associate Electrical Engineer NE I 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ 8125 Electrical Engineer NE I 35 Step 1 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 2 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 3 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 4 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 5 163,673$ 13,639$ 78.6888$ 6,295.11$ Gas Division 8215 Gas Systems Specialist NE I 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Page 2 of 3 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ 8220 Gas Systems Technician NE I 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ Resource Planning and Scheduling Division 8435 Assistant Resource Scheduler NE I 28 Step 1 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 2 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 3 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 4 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 5 116,319$ 9,693$ 55.9227$ 4,473.81$ 8430 Associate Resource Scheduler NE I 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ 8422 Principal Resource Scheduler/Trader NE I 34 Step 1 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 2 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 3 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 4 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 5 155,879$ 12,990$ 74.9417$ 5,995.34$ 8415 Resource Planner NE I 35 Step 1 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 2 141,387$ 11,782$ 67.9743$ 5,437.95$ Step 3 148,456$ 12,371$ 71.3731$ 5,709.84$ Step 4 155,879$ 12,990$ 74.9417$ 5,995.34$ Step 5 163,673$ 13,639$ 78.6888$ 6,295.11$ 8420 Resource Scheduler NE I 32 Step 1 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 2 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 3 128,242$ 10,687$ 61.6547$ 4,932.38$ Step 4 134,654$ 11,221$ 64.7375$ 5,179.00$ Step 5 141,387$ 11,782$ 67.9743$ 5,437.95$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 3 of 3 EXHIBIT C City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD ADMINISTRATIVE AND CLERICAL GROUP 1530 Administrative Assistant NE G 13 Step 1 43,389$ 3,616$ 20.8601$ 1,668.81$ Step 2 45,558$ 3,797$ 21.9031$ 1,752.25$ Step 3 47,836$ 3,986$ 22.9983$ 1,839.86$ Step 4 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 5 52,740$ 4,395$ 25.3556$ 2,028.45$ 1520 Administrative Assistant, Senior NE G 17 Step 1 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 2 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 3 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 4 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 5 64,105$ 5,342$ 30.8199$ 2,465.59$ FINANCE DEPARTMENT 1250 Account Clerk NE G 14 Step 1 45,558$ 3,797$ 21.9031$ 1,752.25$ Step 2 47,836$ 3,986$ 22.9983$ 1,839.86$ Step 3 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 4 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 5 55,377$ 4,615$ 26.6234$ 2,129.87$ 1247 Account Clerk, Senior NE G 18 Step 1 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 2 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 3 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 4 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 5 67,311$ 5,609$ 32.3609$ 2,588.88$ 1234 Assistant Buyer NE G 20 Step 1 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 2 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 3 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 4 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 5 74,210$ 6,184$ 35.6779$ 2,854.23$ 1249 Business License Clerk NE G 16 Step 1 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 2 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 3 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 4 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 5 61,053$ 5,088$ 29.3523$ 2,348.18$ 1237 Buyer NE G 23 Step 1 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 2 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 3 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 4 81,817$ 6,818$ 39.3349$ 3,146.79$ Page 1 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 85,907$ 7,159$ 41.3016$ 3,304.13$ 1255 Risk Management Assistant NE G 17 Step 1 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 2 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 3 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 4 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 5 64,105$ 5,342$ 30.8199$ 2,465.59$ FIRE DEPARTMENT 5050 Fire Code Inspector NE G 25 Step 1 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 2 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 3 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 4 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 5 94,713$ 7,893$ 45.5351$ 3,642.81$ 5049 Fire Code Inspector, Senior NE G 27 Step 1 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 2 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 3 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 4 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 5 104,421$ 8,702$ 50.2025$ 4,016.20$ HEALTH AND ENVIRONMENTAL CONTROL DEPARTMENT 2040 Environmental Health Technician NE G 17 Step 1 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 2 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 3 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 4 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 5 64,105$ 5,342$ 30.8199$ 2,465.59$ 2035 Environmental Health Specialist NE G 24 Step 1 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 2 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 3 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 4 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 5 90,203$ 7,517$ 43.3667$ 3,469.34$ POLICE DEPARTMENT 4125 Civilian Court Officer NE G 17 Step 1 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 2 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 3 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 4 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 5 64,105$ 5,342$ 30.8199$ 2,465.59$ 4123 Police Community Services Officer NE G 16 Step 1 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 2 52,740$ 4,395$ 25.3556$ 2,028.45$ Page 2 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 3 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 4 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 5 61,053$ 5,088$ 29.3523$ 2,348.18$ 4130 Police Dispatcher NE G 20 Step 1 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 2 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 3 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 4 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 5 74,210$ 6,184$ 35.6779$ 2,854.23$ 4115 Police Dispatcher, Lead NE G 23 Step 1 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 2 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 3 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 4 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 5 85,907$ 7,159$ 41.3016$ 3,304.13$ 4135 Police Records Technician NE G 14 Step 1 45,558$ 3,797$ 21.9031$ 1,752.25$ Step 2 47,836$ 3,986$ 22.9983$ 1,839.86$ Step 3 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 4 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 5 55,377$ 4,615$ 26.6234$ 2,129.87$ 4120 Police Records Technician, Lead NE G 17 Step 1 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 2 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 3 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 4 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 5 64,105$ 5,342$ 30.8199$ 2,465.59$ PUBLIC UTILITIES DEPARTMENT Compliance Division 8615 Utilities Compliance Analyst NE G 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ Customer Service Division 8530 Utilities Customer Service Representative NE G 18 Step 1 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 2 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 3 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 4 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 5 67,311$ 5,609$ 32.3609$ 2,588.88$ Page 3 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Electric Operations Division 8140 Computer Aided Drafting Technician NE G 20 Step 1 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 2 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 3 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 4 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 5 74,210$ 6,184$ 35.6779$ 2,854.23$ Resource Planning and Scheduling Division 8425 Electric Service Planner NE G 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ Water Operations Division 7137 Assistant Civil Engineer - Public Utilities NE G 26 Step 1 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 2 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 3 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 4 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 5 99,449$ 8,287$ 47.8119$ 3,824.95$ 7145 Engineering Aide NE G 21 Step 1 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 2 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 3 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 4 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 5 77,921$ 6,493$ 37.4618$ 2,996.94$ 7935 Meter Reader NE G 18 Step 1 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 2 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 3 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 4 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 5 67,311$ 5,609$ 32.3609$ 2,588.88$ 7940 Meter Reader, Lead NE G 20 Step 1 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 2 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 3 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 4 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 5 74,210$ 6,184$ 35.6779$ 2,854.23$ 7930 Water Maintenance Worker NE G 18 Step 1 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 2 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 3 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 4 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 5 67,311$ 5,609$ 32.3609$ 2,588.88$ Page 4 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 7925 Water Maintenance Worker, Senior NE G 22 Step 1 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 2 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 3 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 4 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 5 81,817$ 6,818$ 39.3349$ 3,146.79$ 7920 Water Project Coordinator E G 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ PUBLIC WORKS DEPARTMENT Building and Planning Division 7227 Building Inspector NE G 25 Step 1 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 2 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 3 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 4 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 5 94,713$ 7,893$ 45.5351$ 3,642.81$ 7215 Building Inspector, Senior NE G 27 Step 1 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 2 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 3 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 4 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 5 104,421$ 8,702$ 50.2025$ 4,016.20$ 7225 Electrical Inspector NE G 25 Step 1 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 2 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 3 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 4 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 5 94,713$ 7,893$ 45.5351$ 3,642.81$ 7213 Electrical Inspector, Senior NE G 27 Step 1 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 2 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 3 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 4 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 5 104,421$ 8,702$ 50.2025$ 4,016.20$ 7250 Permit Technician NE G 17 Step 1 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 2 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 3 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 4 61,053$ 5,088$ 29.3523$ 2,348.18$ Page 5 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 64,105$ 5,342$ 30.8199$ 2,465.59$ 7220 Assistant Planner NE G 22 Step 1 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 2 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 3 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 4 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 5 81,817$ 6,818$ 39.3349$ 3,146.79$ 7235 Plumbing and Mechanical Inspector NE G 25 Step 1 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 2 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 3 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 4 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 5 94,713$ 7,893$ 45.5351$ 3,642.81$ 7217 Plumbing and Mechanical Inspector, Senior NE G 27 Step 1 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 2 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 3 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 4 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 5 104,421$ 8,702$ 50.2025$ 4,016.20$ Engineering Division (Public Works) 7140 Assistant Engineer NE G 25 Step 1 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 2 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 3 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 4 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 5 94,713$ 7,893$ 45.5351$ 3,642.81$ 7135 Associate Engineer NE G 29 Step 1 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 2 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 3 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 4 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 5 115,124$ 9,594$ 55.3482$ 4,427.86$ 7145 Engineering Aide NE G 21 Step 1 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 2 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 3 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 4 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 5 77,921$ 6,493$ 37.4618$ 2,996.94$ 7120 Project Engineer NE G 31 Step 1 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 2 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 3 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 4 120,880$ 10,073$ 58.1156$ 4,649.25$ Page 6 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 126,924$ 10,577$ 61.0214$ 4,881.71$ 7125 Stormwater and Special Projects Analyst NE G 28 Step 1 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 2 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 3 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 4 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 5 109,642$ 9,137$ 52.7126$ 4,217.01$ Facilities Maintenance Division 7720 Facilities Maintenance Worker NE G 18 Step 1 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 2 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 3 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 4 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 5 67,311$ 5,609$ 32.3609$ 2,588.88$ 7735 Facilities Maintenance Worker, Lead NE G 23 Step 1 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 2 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 3 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 4 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 5 85,907$ 7,159$ 41.3016$ 3,304.13$ 7730 Facilities Maintenance Worker, Senior NE G 20 Step 1 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 2 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 3 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 4 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 5 74,210$ 6,184$ 35.6779$ 2,854.23$ Garage Division 7530 Mechanic NE G 19 Step 1 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 2 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 3 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 4 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 5 70,676$ 5,890$ 33.9790$ 2,718.32$ 7520 Mechanic, Lead NE G 25 Step 1 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 2 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 3 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 4 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 5 94,713$ 7,893$ 45.5351$ 3,642.81$ 7525 Mechanic, Senior NE G 21 Step 1 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 2 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 3 70,676$ 5,890$ 33.9790$ 2,718.32$ Page 7 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 5 77,921$ 6,493$ 37.4618$ 2,996.94$ Street Maintenance Division 7430 Street Maintenance Worker NE G 15 Step 1 47,836$ 3,986$ 22.9983$ 1,839.86$ Step 2 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 3 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 4 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 5 58,146$ 4,845$ 27.9546$ 2,236.37$ 7427 Street Maintenance Worker, Lead NE G 23 Step 1 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 2 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 3 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 4 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 5 85,907$ 7,159$ 41.3016$ 3,304.13$ 7425 Street Maintenance Worker, Senior NE G 19 Step 1 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 2 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 3 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 4 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 5 70,676$ 5,890$ 33.9790$ 2,718.32$ Warehouse Division 7630 Warehouse Worker NE G 16 Step 1 50,228$ 4,186$ 24.1482$ 1,931.86$ Step 2 52,740$ 4,395$ 25.3556$ 2,028.45$ Step 3 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 4 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 5 61,053$ 5,088$ 29.3523$ 2,348.18$ 7620 Warehouse Worker, Lead NE G 21 Step 1 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 2 67,311$ 5,609$ 32.3609$ 2,588.88$ Step 3 70,676$ 5,890$ 33.9790$ 2,718.32$ Step 4 74,210$ 6,184$ 35.6779$ 2,854.23$ Step 5 77,921$ 6,493$ 37.4618$ 2,996.94$ 7625 Warehouse Worker, Senior NE G 18 Step 1 55,377$ 4,615$ 26.6234$ 2,129.87$ Step 2 58,146$ 4,845$ 27.9546$ 2,236.37$ Step 3 61,053$ 5,088$ 29.3523$ 2,348.18$ Step 4 64,105$ 5,342$ 30.8199$ 2,465.59$ Step 5 67,311$ 5,609$ 32.3609$ 2,588.88$ Public Works Operations Division 7130 Public Works Project Coordinator NE G 30 Step 1 99,449$ 8,287$ 47.8119$ 3,824.95$ Page 8 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 2 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 3 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 4 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 5 120,880$ 10,073$ 58.1156$ 4,649.25$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 9 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD ADMINISTRATIVE AND CLERICAL GROUP 1530 Administrative Assistant NE G 13 Step 1 44,691$ 3,724$ 21.4859$ 1,718.88$ Step 2 46,925$ 3,910$ 22.5602$ 1,804.82$ Step 3 49,272$ 4,106$ 23.6882$ 1,895.06$ Step 4 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 5 54,322$ 4,527$ 26.1163$ 2,089.30$ 1520 Administrative Assistant, Senior NE G 17 Step 1 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 2 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 3 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 4 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 5 66,029$ 5,502$ 31.7445$ 2,539.56$ FINANCE DEPARTMENT 1250 Account Clerk NE G 14 Step 1 46,925$ 3,910$ 22.5602$ 1,804.82$ Step 2 49,272$ 4,106$ 23.6882$ 1,895.06$ Step 3 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 4 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 5 57,038$ 4,753$ 27.4221$ 2,193.77$ 1247 Account Clerk, Senior NE G 18 Step 1 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 2 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 3 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 4 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 5 69,330$ 5,778$ 33.3317$ 2,666.54$ 1234 Assistant Buyer NE G 20 Step 1 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 2 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 3 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 4 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 5 76,436$ 6,370$ 36.7483$ 2,939.86$ 1249 Business License Clerk NE G 16 Step 1 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 2 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 3 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 4 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 5 62,884$ 5,240$ 30.2328$ 2,418.63$ 1237 Buyer NE G 23 Step 1 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 2 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 3 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 4 84,271$ 7,023$ 40.5150$ 3,241.20$ Page 1 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 88,485$ 7,374$ 42.5408$ 3,403.26$ 1255 Risk Management Assistant NE G 17 Step 1 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 2 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 3 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 4 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 5 66,029$ 5,502$ 31.7445$ 2,539.56$ FIRE DEPARTMENT 5050 Fire Code Inspector NE G 25 Step 1 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 2 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 3 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 4 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 5 97,554$ 8,130$ 46.9012$ 3,752.10$ 5049 Fire Code Inspector, Senior NE G 27 Step 1 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 2 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 3 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 4 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 5 107,554$ 8,963$ 51.7086$ 4,136.69$ HEALTH AND ENVIRONMENTAL CONTROL DEPARTMENT 2040 Environmental Health Technician NE G 17 Step 1 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 2 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 3 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 4 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 5 66,029$ 5,502$ 31.7445$ 2,539.56$ 2035 Environmental Health Specialist NE G 24 Step 1 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 2 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 3 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 4 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 5 92,909$ 7,742$ 44.6678$ 3,573.42$ POLICE DEPARTMENT 4125 Civilian Court Officer NE G 17 Step 1 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 2 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 3 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 4 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 5 66,029$ 5,502$ 31.7445$ 2,539.56$ 4123 Police Community Services Officer NE G 16 Step 1 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 2 54,322$ 4,527$ 26.1163$ 2,089.30$ Page 2 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 3 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 4 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 5 62,884$ 5,240$ 30.2328$ 2,418.63$ 4130 Police Dispatcher NE G 20 Step 1 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 2 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 3 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 4 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 5 76,436$ 6,370$ 36.7483$ 2,939.86$ 4115 Police Dispatcher, Lead NE G 23 Step 1 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 2 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 3 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 4 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 5 88,485$ 7,374$ 42.5408$ 3,403.26$ 4135 Police Records Technician NE G 14 Step 1 46,925$ 3,910$ 22.5602$ 1,804.82$ Step 2 49,272$ 4,106$ 23.6882$ 1,895.06$ Step 3 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 4 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 5 57,038$ 4,753$ 27.4221$ 2,193.77$ 4120 Police Records Technician, Lead NE G 17 Step 1 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 2 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 3 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 4 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 5 66,029$ 5,502$ 31.7445$ 2,539.56$ PUBLIC UTILITIES DEPARTMENT Compliance Division 8615 Utilities Compliance Analyst NE G 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ Customer Service Division 8530 Utilities Customer Service Representative NE G 18 Step 1 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 2 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 3 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 4 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 5 69,330$ 5,778$ 33.3317$ 2,666.54$ Page 3 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Electric Operations Division 8140 Computer Aided Drafting Technician NE G 20 Step 1 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 2 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 3 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 4 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 5 76,436$ 6,370$ 36.7483$ 2,939.86$ Resource Planning and Scheduling Division 8425 Electric Service Planner NE G 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ Water Operations Division 7137 Assistant Civil Engineer - Public Utilities NE G 26 Step 1 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 2 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 3 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 4 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 5 102,432$ 8,536$ 49.2463$ 3,939.70$ 7145 Engineering Aide NE G 21 Step 1 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 2 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 3 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 4 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 5 80,258$ 6,688$ 38.5857$ 3,086.86$ 7935 Meter Reader NE G 18 Step 1 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 2 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 3 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 4 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 5 69,330$ 5,778$ 33.3317$ 2,666.54$ 7940 Meter Reader, Lead NE G 20 Step 1 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 2 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 3 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 4 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 5 76,436$ 6,370$ 36.7483$ 2,939.86$ 7930 Water Maintenance Worker NE G 18 Step 1 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 2 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 3 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 4 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 5 69,330$ 5,778$ 33.3317$ 2,666.54$ Page 4 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 7925 Water Maintenance Worker, Senior NE G 22 Step 1 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 2 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 3 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 4 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 5 84,271$ 7,023$ 40.5150$ 3,241.20$ 7920 Water Project Coordinator E G 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ PUBLIC WORKS DEPARTMENT Building and Planning Division 7227 Building Inspector NE G 25 Step 1 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 2 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 3 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 4 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 5 97,554$ 8,130$ 46.9012$ 3,752.10$ 7215 Building Inspector, Senior NE G 27 Step 1 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 2 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 3 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 4 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 5 107,554$ 8,963$ 51.7086$ 4,136.69$ 7225 Electrical Inspector NE G 25 Step 1 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 2 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 3 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 4 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 5 97,554$ 8,130$ 46.9012$ 3,752.10$ 7213 Electrical Inspector, Senior NE G 27 Step 1 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 2 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 3 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 4 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 5 107,554$ 8,963$ 51.7086$ 4,136.69$ 7250 Permit Technician NE G 17 Step 1 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 2 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 3 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 4 62,884$ 5,240$ 30.2328$ 2,418.63$ Page 5 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 66,029$ 5,502$ 31.7445$ 2,539.56$ 7220 Assistant Planner NE G 22 Step 1 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 2 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 3 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 4 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 5 84,271$ 7,023$ 40.5150$ 3,241.20$ 7235 Plumbing and Mechanical Inspector NE G 25 Step 1 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 2 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 3 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 4 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 5 97,554$ 8,130$ 46.9012$ 3,752.10$ 7217 Plumbing and Mechanical Inspector, Senior NE G 27 Step 1 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 2 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 3 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 4 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 5 107,554$ 8,963$ 51.7086$ 4,136.69$ Engineering Division (Public Works) 7140 Assistant Engineer NE G 25 Step 1 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 2 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 3 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 4 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 5 97,554$ 8,130$ 46.9012$ 3,752.10$ 7135 Associate Engineer NE G 29 Step 1 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 2 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 3 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 4 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 5 118,578$ 9,882$ 57.0087$ 4,560.70$ 7145 Engineering Aide NE G 21 Step 1 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 2 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 3 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 4 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 5 80,258$ 6,688$ 38.5857$ 3,086.86$ 7120 Project Engineer NE G 31 Step 1 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 2 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 3 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 4 124,507$ 10,376$ 59.8592$ 4,788.73$ Page 6 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 130,732$ 10,894$ 62.8521$ 5,028.17$ 7125 Stormwater and Special Projects Analyst NE G 28 Step 1 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 2 97,554$ 8,130$ 46.9012$ 3,752.10$ Step 3 102,432$ 8,536$ 49.2463$ 3,939.70$ Step 4 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 5 112,932$ 9,411$ 54.2940$ 4,343.52$ Facilities Maintenance Division 7720 Facilities Maintenance Worker NE G 18 Step 1 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 2 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 3 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 4 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 5 69,330$ 5,778$ 33.3317$ 2,666.54$ 7735 Facilities Maintenance Worker, Lead NE G 23 Step 1 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 2 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 3 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 4 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 5 88,485$ 7,374$ 42.5408$ 3,403.26$ 7730 Facilities Maintenance Worker, Senior NE G 20 Step 1 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 2 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 3 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 4 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 5 76,436$ 6,370$ 36.7483$ 2,939.86$ Garage Division 7530 Mechanic NE G 19 Step 1 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 2 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 3 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 4 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 5 72,797$ 6,066$ 34.9983$ 2,799.87$ 7520 Mechanic, Lead NE G 25 Step 1 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 2 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 3 88,485$ 7,374$ 42.5408$ 3,403.26$ Step 4 92,909$ 7,742$ 44.6678$ 3,573.42$ Step 5 97,554$ 8,130$ 46.9012$ 3,752.10$ 7525 Mechanic, Senior NE G 21 Step 1 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 2 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 3 72,797$ 6,066$ 34.9983$ 2,799.87$ Page 7 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 5 80,258$ 6,688$ 38.5857$ 3,086.86$ Street Maintenance Division 7430 Street Maintenance Worker NE G 15 Step 1 49,272$ 4,106$ 23.6882$ 1,895.06$ Step 2 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 3 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 4 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 5 59,890$ 4,991$ 28.7932$ 2,303.46$ 7427 Street Maintenance Worker, Lead NE G 23 Step 1 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 2 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 3 80,258$ 6,688$ 38.5857$ 3,086.86$ Step 4 84,271$ 7,023$ 40.5150$ 3,241.20$ Step 5 88,485$ 7,374$ 42.5408$ 3,403.26$ 7425 Street Maintenance Worker, Senior NE G 19 Step 1 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 2 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 3 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 4 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 5 72,797$ 6,066$ 34.9983$ 2,799.87$ Warehouse Division 7630 Warehouse Worker NE G 16 Step 1 51,735$ 4,311$ 24.8727$ 1,989.81$ Step 2 54,322$ 4,527$ 26.1163$ 2,089.30$ Step 3 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 4 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 5 62,884$ 5,240$ 30.2328$ 2,418.63$ 7620 Warehouse Worker, Lead NE G 21 Step 1 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 2 69,330$ 5,778$ 33.3317$ 2,666.54$ Step 3 72,797$ 6,066$ 34.9983$ 2,799.87$ Step 4 76,436$ 6,370$ 36.7483$ 2,939.86$ Step 5 80,258$ 6,688$ 38.5857$ 3,086.86$ 7625 Warehouse Worker, Senior NE G 18 Step 1 57,038$ 4,753$ 27.4221$ 2,193.77$ Step 2 59,890$ 4,991$ 28.7932$ 2,303.46$ Step 3 62,884$ 5,240$ 30.2328$ 2,418.63$ Step 4 66,029$ 5,502$ 31.7445$ 2,539.56$ Step 5 69,330$ 5,778$ 33.3317$ 2,666.54$ Public Works Operations Division 7130 Public Works Project Coordinator NE G 30 Step 1 102,432$ 8,536$ 49.2463$ 3,939.70$ Page 8 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 2 107,554$ 8,963$ 51.7086$ 4,136.69$ Step 3 112,932$ 9,411$ 54.2940$ 4,343.52$ Step 4 118,578$ 9,882$ 57.0087$ 4,560.70$ Step 5 124,507$ 10,376$ 59.8592$ 4,788.73$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 9 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD ADMINISTRATIVE AND CLERICAL GROUP 1530 Administrative Assistant NE G 13 Step 1 46,031$ 3,836$ 22.1305$ 1,770.44$ Step 2 48,333$ 4,028$ 23.2370$ 1,858.96$ Step 3 50,750$ 4,229$ 24.3989$ 1,951.91$ Step 4 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 5 55,952$ 4,663$ 26.8998$ 2,151.98$ 1520 Administrative Assistant, Senior NE G 17 Step 1 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 2 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 3 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 4 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 5 68,010$ 5,667$ 32.6969$ 2,615.75$ FINANCE DEPARTMENT 1250 Account Clerk NE G 14 Step 1 48,333$ 4,028$ 23.2370$ 1,858.96$ Step 2 50,750$ 4,229$ 24.3989$ 1,951.91$ Step 3 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 4 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 5 58,749$ 4,896$ 28.2448$ 2,259.58$ 1247 Account Clerk, Senior NE G 18 Step 1 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 2 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 3 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 4 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 5 71,410$ 5,951$ 34.3317$ 2,746.54$ 1234 Assistant Buyer NE G 20 Step 1 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 2 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 3 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 4 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 5 78,729$ 6,561$ 37.8507$ 3,028.06$ 1249 Business License Clerk NE G 16 Step 1 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 2 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 3 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 4 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 5 64,771$ 5,398$ 31.1399$ 2,491.19$ 1237 Buyer NE G 23 Step 1 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 2 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 3 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 4 86,799$ 7,233$ 41.7304$ 3,338.43$ Page 1 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 91,139$ 7,595$ 43.8169$ 3,505.35$ 1255 Risk Management Assistant NE G 17 Step 1 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 2 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 3 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 4 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 5 68,010$ 5,667$ 32.6969$ 2,615.75$ FIRE DEPARTMENT 5050 Fire Code Inspector NE G 25 Step 1 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 2 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 3 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 4 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 5 100,481$ 8,373$ 48.3081$ 3,864.65$ 5049 Fire Code Inspector, Senior NE G 27 Step 1 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 2 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 3 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 4 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 5 110,780$ 9,232$ 53.2597$ 4,260.78$ HEALTH AND ENVIRONMENTAL CONTROL DEPARTMENT 2040 Environmental Health Technician NE G 17 Step 1 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 2 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 3 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 4 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 5 68,010$ 5,667$ 32.6969$ 2,615.75$ 2035 Environmental Health Specialist NE G 24 Step 1 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 2 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 3 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 4 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 5 95,696$ 7,975$ 46.0078$ 3,680.62$ POLICE DEPARTMENT 4125 Civilian Court Officer NE G 17 Step 1 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 2 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 3 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 4 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 5 68,010$ 5,667$ 32.6969$ 2,615.75$ 4123 Police Community Services Officer NE G 16 Step 1 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 2 55,952$ 4,663$ 26.8998$ 2,151.98$ Page 2 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 3 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 4 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 5 64,771$ 5,398$ 31.1399$ 2,491.19$ 4130 Police Dispatcher NE G 20 Step 1 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 2 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 3 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 4 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 5 78,729$ 6,561$ 37.8507$ 3,028.06$ 4115 Police Dispatcher, Lead NE G 23 Step 1 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 2 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 3 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 4 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 5 91,139$ 7,595$ 43.8169$ 3,505.35$ 4135 Police Records Technician NE G 14 Step 1 48,333$ 4,028$ 23.2370$ 1,858.96$ Step 2 50,750$ 4,229$ 24.3989$ 1,951.91$ Step 3 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 4 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 5 58,749$ 4,896$ 28.2448$ 2,259.58$ 4120 Police Records Technician, Lead NE G 17 Step 1 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 2 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 3 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 4 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 5 68,010$ 5,667$ 32.6969$ 2,615.75$ PUBLIC UTILITIES DEPARTMENT Compliance Division 8615 Utilities Compliance Analyst NE G 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ Customer Service Division 8530 Utilities Customer Service Representative NE G 18 Step 1 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 2 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 3 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 4 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 5 71,410$ 5,951$ 34.3317$ 2,746.54$ Page 3 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Electric Operations Division 8140 Computer Aided Drafting Technician NE G 20 Step 1 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 2 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 3 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 4 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 5 78,729$ 6,561$ 37.8507$ 3,028.06$ Resource Planning and Scheduling Division 8425 Electric Service Planner NE G 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ Water Operations Division 7137 Assistant Civil Engineer - Public Utilities NE G 26 Step 1 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 2 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 3 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 4 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 5 105,505$ 8,792$ 50.7235$ 4,057.88$ 7145 Engineering Aide NE G 21 Step 1 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 2 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 3 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 4 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 5 82,666$ 6,889$ 39.7433$ 3,179.46$ 7935 Meter Reader NE G 18 Step 1 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 2 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 3 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 4 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 5 71,410$ 5,951$ 34.3317$ 2,746.54$ 7940 Meter Reader, Lead NE G 20 Step 1 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 2 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 3 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 4 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 5 78,729$ 6,561$ 37.8507$ 3,028.06$ 7930 Water Maintenance Worker NE G 18 Step 1 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 2 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 3 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 4 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 5 71,410$ 5,951$ 34.3317$ 2,746.54$ Page 4 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 7925 Water Maintenance Worker, Senior NE G 22 Step 1 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 2 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 3 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 4 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 5 86,799$ 7,233$ 41.7304$ 3,338.43$ 7920 Water Project Coordinator E G 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ PUBLIC WORKS DEPARTMENT Building and Planning Division 7227 Building Inspector NE G 25 Step 1 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 2 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 3 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 4 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 5 100,481$ 8,373$ 48.3081$ 3,864.65$ 7215 Building Inspector, Senior NE G 27 Step 1 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 2 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 3 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 4 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 5 110,780$ 9,232$ 53.2597$ 4,260.78$ 7225 Electrical Inspector NE G 25 Step 1 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 2 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 3 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 4 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 5 100,481$ 8,373$ 48.3081$ 3,864.65$ 7213 Electrical Inspector, Senior NE G 27 Step 1 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 2 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 3 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 4 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 5 110,780$ 9,232$ 53.2597$ 4,260.78$ 7250 Permit Technician NE G 17 Step 1 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 2 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 3 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 4 64,771$ 5,398$ 31.1399$ 2,491.19$ Page 5 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 68,010$ 5,667$ 32.6969$ 2,615.75$ 7220 Assistant Planner NE G 22 Step 1 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 2 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 3 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 4 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 5 86,799$ 7,233$ 41.7304$ 3,338.43$ 7235 Plumbing and Mechanical Inspector NE G 25 Step 1 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 2 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 3 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 4 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 5 100,481$ 8,373$ 48.3081$ 3,864.65$ 7217 Plumbing and Mechanical Inspector, Senior NE G 27 Step 1 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 2 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 3 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 4 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 5 110,780$ 9,232$ 53.2597$ 4,260.78$ Engineering Division (Public Works) 7140 Assistant Engineer NE G 25 Step 1 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 2 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 3 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 4 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 5 100,481$ 8,373$ 48.3081$ 3,864.65$ 7135 Associate Engineer NE G 29 Step 1 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 2 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 3 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 4 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 5 122,135$ 10,178$ 58.7188$ 4,697.50$ 7145 Engineering Aide NE G 21 Step 1 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 2 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 3 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 4 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 5 82,666$ 6,889$ 39.7433$ 3,179.46$ 7120 Project Engineer NE G 31 Step 1 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 2 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 3 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 4 128,242$ 10,687$ 61.6547$ 4,932.38$ Page 6 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 5 134,654$ 11,221$ 64.7375$ 5,179.00$ 7125 Stormwater and Special Projects Analyst NE G 28 Step 1 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 2 100,481$ 8,373$ 48.3081$ 3,864.65$ Step 3 105,505$ 8,792$ 50.7235$ 4,057.88$ Step 4 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 5 116,319$ 9,693$ 55.9227$ 4,473.81$ Facilities Maintenance Division 7720 Facilities Maintenance Worker NE G 18 Step 1 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 2 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 3 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 4 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 5 71,410$ 5,951$ 34.3317$ 2,746.54$ 7735 Facilities Maintenance Worker, Lead NE G 23 Step 1 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 2 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 3 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 4 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 5 91,139$ 7,595$ 43.8169$ 3,505.35$ 7730 Facilities Maintenance Worker, Senior NE G 20 Step 1 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 2 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 3 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 4 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 5 78,729$ 6,561$ 37.8507$ 3,028.06$ Garage Division 7530 Mechanic NE G 19 Step 1 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 2 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 3 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 4 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 5 74,980$ 6,248$ 36.0483$ 2,883.86$ 7520 Mechanic, Lead NE G 25 Step 1 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 2 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 3 91,139$ 7,595$ 43.8169$ 3,505.35$ Step 4 95,696$ 7,975$ 46.0078$ 3,680.62$ Step 5 100,481$ 8,373$ 48.3081$ 3,864.65$ 7525 Mechanic, Senior NE G 21 Step 1 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 2 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 3 74,980$ 6,248$ 36.0483$ 2,883.86$ Page 7 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 4 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 5 82,666$ 6,889$ 39.7433$ 3,179.46$ Street Maintenance Division 7430 Street Maintenance Worker NE G 15 Step 1 50,750$ 4,229$ 24.3989$ 1,951.91$ Step 2 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 3 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 4 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 5 61,687$ 5,141$ 29.6570$ 2,372.56$ 7427 Street Maintenance Worker, Lead NE G 23 Step 1 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 2 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 3 82,666$ 6,889$ 39.7433$ 3,179.46$ Step 4 86,799$ 7,233$ 41.7304$ 3,338.43$ Step 5 91,139$ 7,595$ 43.8169$ 3,505.35$ 7425 Street Maintenance Worker, Senior NE G 19 Step 1 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 2 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 3 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 4 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 5 74,980$ 6,248$ 36.0483$ 2,883.86$ Warehouse Division 7630 Warehouse Worker NE G 16 Step 1 53,287$ 4,441$ 25.6188$ 2,049.51$ Step 2 55,952$ 4,663$ 26.8998$ 2,151.98$ Step 3 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 4 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 5 64,771$ 5,398$ 31.1399$ 2,491.19$ 7620 Warehouse Worker, Lead NE G 21 Step 1 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 2 71,410$ 5,951$ 34.3317$ 2,746.54$ Step 3 74,980$ 6,248$ 36.0483$ 2,883.86$ Step 4 78,729$ 6,561$ 37.8507$ 3,028.06$ Step 5 82,666$ 6,889$ 39.7433$ 3,179.46$ 7625 Warehouse Worker, Senior NE G 18 Step 1 58,749$ 4,896$ 28.2448$ 2,259.58$ Step 2 61,687$ 5,141$ 29.6570$ 2,372.56$ Step 3 64,771$ 5,398$ 31.1399$ 2,491.19$ Step 4 68,010$ 5,667$ 32.6969$ 2,615.75$ Step 5 71,410$ 5,951$ 34.3317$ 2,746.54$ Public Works Operations Division 7130 Public Works Project Coordinator NE G 30 Step 1 105,505$ 8,792$ 50.7235$ 4,057.88$ Page 8 of 9 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD Step 2 110,780$ 9,232$ 53.2597$ 4,260.78$ Step 3 116,319$ 9,693$ 55.9227$ 4,473.81$ Step 4 122,135$ 10,178$ 58.7188$ 4,697.50$ Step 5 128,242$ 10,687$ 61.6547$ 4,932.38$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 9 of 9 EXHIBIT D City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD POLICE DEPARTMENT 4015 Police Captain E PM 40 Step 1 158,847$ 13,237$ 76.3689$ 6,109.51$ Step 2 166,790$ 13,899$ 80.1873$ 6,414.99$ Step 3 175,129$ 14,594$ 84.1967$ 6,735.74$ Step 4 183,886$ 15,324$ 88.4066$ 7,072.53$ Step 5 193,080$ 16,090$ 92.8269$ 7,426.15$ 4020 Police Lieutenant NE PM 37 Step 1 137,218$ 11,435$ 65.9703$ 5,277.63$ Step 2 144,079$ 12,007$ 69.2688$ 5,541.51$ Step 3 151,283$ 12,607$ 72.7323$ 5,818.58$ Step 4 158,847$ 13,237$ 76.3689$ 6,109.51$ Step 5 166,790$ 13,899$ 80.1873$ 6,414.99$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 1 of 1 City of Vernon Classification and Compensation Plan Fiscal Year: 2020-2021 Effective July 5, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD POLICE DEPARTMENT 4015 Police Captain E PM 40 Step 1 160,435$ 13,370$ 77.1320$ 6,170.56$ Step 2 168,456$ 14,038$ 80.9886$ 6,479.09$ Step 3 176,879$ 14,740$ 85.0381$ 6,803.04$ Step 4 185,723$ 15,477$ 89.2900$ 7,143.20$ Step 5 195,009$ 16,251$ 93.7545$ 7,500.36$ 4020 Police Lieutenant NE PM 37 Step 1 138,589$ 11,549$ 66.6295$ 5,330.36$ Step 2 145,519$ 12,127$ 69.9610$ 5,596.88$ Step 3 152,795$ 12,733$ 73.4590$ 5,876.72$ Step 4 160,435$ 13,370$ 77.1320$ 6,170.56$ Step 5 168,456$ 14,038$ 80.9886$ 6,479.09$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 1 of 1 City of Vernon Classification and Compensation Plan Fiscal Year: 2021-2022 Effective July 4, 2021 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD POLICE DEPARTMENT 4015 Police Captain E PM 40 Step 1 162,038$ 13,503$ 77.9028$ 6,232.23$ Step 2 170,140$ 14,178$ 81.7980$ 6,543.84$ Step 3 178,647$ 14,887$ 85.8879$ 6,871.03$ Step 4 187,579$ 15,632$ 90.1823$ 7,214.58$ Step 5 196,958$ 16,413$ 94.6914$ 7,575.31$ 4020 Police Lieutenant NE PM 37 Step 1 139,974$ 11,665$ 67.2954$ 5,383.63$ Step 2 146,973$ 12,248$ 70.6602$ 5,652.81$ Step 3 154,322$ 12,860$ 74.1932$ 5,935.45$ Step 4 162,038$ 13,503$ 77.9028$ 6,232.23$ Step 5 170,140$ 14,178$ 81.7980$ 6,543.84$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 1 of 1 EXHIBIT E City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective July 7, 2019 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD POLICE DEPARTMENT 4030 Police Officer NE PO 26 Step 1 80,229$ 6,686$ 38.5715$ 3,085.72$ Step 2 84,240$ 7,020$ 40.5001$ 3,240.00$ Step 3 88,452$ 7,371$ 42.5251$ 3,402.00$ Step 4 92,875$ 7,740$ 44.6513$ 3,572.10$ Step 5 97,518$ 8,127$ 46.8839$ 3,750.71$ 4025 Police Sergeant NE PO 31 Step 1 102,394$ 8,533$ 49.2281$ 3,938.25$ Step 2 107,514$ 8,960$ 51.6895$ 4,135.16$ Step 3 112,890$ 9,407$ 54.2740$ 4,341.92$ Step 4 118,534$ 9,878$ 56.9877$ 4,559.01$ Step 5 124,461$ 10,372$ 59.8370$ 4,786.96$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 1 of 1 EXHIBIT F City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective May 10, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD FIRE DEPARTMENT 5015 Assistant Fire Chief E FM 42 Step 1 178,595$ 14,883$ 85.8631$ 6,869.05$ Step 2 187,525$ 15,627$ 90.1563$ 7,212.50$ Step 3 196,901$ 16,408$ 94.6641$ 7,573.13$ Step 4 206,746$ 17,229$ 99.3973$ 7,951.78$ Step 5 217,084$ 18,090$ 104.3671$ 8,349.37$ 5025 Fire Battalion Chief (P)NE FM 38 Step 1 146,931$ 12,244$ 50.4570$ 5,651.19$ Step 2 154,277$ 12,856$ 52.9799$ 5,933.75$ Step 3 161,991$ 13,499$ 55.6289$ 6,230.43$ Step 4 170,091$ 14,174$ 58.4103$ 6,541.95$ Step 5 178,595$ 14,883$ 61.3308$ 6,869.05$ 5025 Fire Battalion Chief (A)NE FMA 38 Step 1 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 2 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 3 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 4 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 5 178,595$ 14,883$ 85.8631$ 6,869.05$ 5020 Fire Marshal NE FM 38 Step 1 146,931$ 12,244$ 70.6398$ 5,651.19$ Step 2 154,277$ 12,856$ 74.1718$ 5,933.75$ Step 3 161,991$ 13,499$ 77.8804$ 6,230.43$ Step 4 170,091$ 14,174$ 81.7744$ 6,541.95$ Step 5 178,595$ 14,883$ 85.8631$ 6,869.05$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 1 of 1 EXHIBIT G City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective May 10, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD FIRE DEPARTMENT 5030 Fire Captain (P)NE F 31 Step 1 104,421$ 8,702$ 35.8589$ 4,016.20$ Step 2 109,642$ 9,137$ 37.6519$ 4,217.01$ Step 3 115,124$ 9,594$ 39.5344$ 4,427.86$ Step 4 120,880$ 10,073$ 41.5111$ 4,649.25$ Step 5 126,924$ 10,577$ 43.5867$ 4,881.71$ 5030 Fire Captain (A)NE FA 31 Step 1 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 2 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 3 115,124$ 9,594$ 55.3482$ 4,427.86$ Step 4 120,880$ 10,073$ 58.1156$ 4,649.25$ Step 5 126,924$ 10,577$ 61.0214$ 4,881.71$ 5040 Fire Engineer (P)NE F 28 Step 1 90,203$ 7,517$ 30.9762$ 3,469.34$ Step 2 94,713$ 7,893$ 32.5251$ 3,642.81$ Step 3 99,449$ 8,287$ 34.1513$ 3,824.95$ Step 4 104,421$ 8,702$ 35.8589$ 4,016.20$ Step 5 109,642$ 9,137$ 37.6519$ 4,217.01$ 5040 Fire Engineer (A)NE FA 28 Step 1 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 2 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 3 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 4 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 5 109,642$ 9,137$ 52.7126$ 4,217.01$ 5060 Firefighter (P)NE F 25 Step 1 77,921$ 6,493$ 26.7584$ 2,996.94$ Step 2 81,817$ 6,818$ 28.0964$ 3,146.79$ Step 3 85,907$ 7,159$ 29.5012$ 3,304.13$ Step 4 90,203$ 7,517$ 30.9762$ 3,469.34$ Step 5 94,713$ 7,893$ 32.5251$ 3,642.81$ 5060 Firefighter (A)NE FA 25 Step 1 77,921$ 6,493$ 37.4618$ 2,996.94$ Step 2 81,817$ 6,818$ 39.3349$ 3,146.79$ Step 3 85,907$ 7,159$ 41.3016$ 3,304.13$ Step 4 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 5 94,713$ 7,893$ 45.5351$ 3,642.81$ 5045 Firefighter/Paramedic (P)NE F 28 Step 1 90,203$ 7,517$ 30.9762$ 3,469.34$ Step 2 94,713$ 7,893$ 32.5251$ 3,642.81$ Step 3 99,449$ 8,287$ 34.1513$ 3,824.95$ Step 4 104,421$ 8,702$ 35.8589$ 4,016.20$ Step 5 109,642$ 9,137$ 37.6519$ 4,217.01$ Page 1 of 2 City of Vernon Classification and Compensation Plan Fiscal Year: 2019-2020 Effective May 10, 2020 CLASS CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA EMPLOYEE GROUP PAY GRADE {a} ANNUAL {a} MONTHLY HOURLY PAY PERIOD 5045 Firefighter/Paramedic (A)NE FA 28 Step 1 90,203$ 7,517$ 43.3667$ 3,469.34$ Step 2 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 3 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 4 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 5 109,642$ 9,137$ 52.7126$ 4,217.01$ 5035 Firefighter/Paramedic Coordinator (P)NE F 29 Step 1 94,713$ 7,893$ 32.5251$ 3,642.81$ Step 2 99,449$ 8,287$ 34.1513$ 3,824.95$ Step 3 104,421$ 8,702$ 35.8589$ 4,016.20$ Step 4 109,642$ 9,137$ 37.6519$ 4,217.01$ Step 5 115,124$ 9,594$ 39.5344$ 4,427.86$ 5035 Firefighter/Paramedic Coordinator (A)NE FA 29 Step 1 94,713$ 7,893$ 45.5351$ 3,642.81$ Step 2 99,449$ 8,287$ 47.8119$ 3,824.95$ Step 3 104,421$ 8,702$ 50.2025$ 4,016.20$ Step 4 109,642$ 9,137$ 52.7126$ 4,217.01$ Step 5 115,124$ 9,594$ 55.3482$ 4,427.86$ Footnote: {a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. 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