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20200610 VHC Agenda Packet Agenda City of Vernon Regular Vernon Housing Commission Meeting Wednesday, June 10, 2020, 06:00 PM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Frank Gaviña, Chair Steven Froberg, Vice Chair Ronit Edry, Commissioner Jorge Nevarez Jr., Commissioner Marlene Ybarra, Commissioner Melissa Ybarra, Commissioner Vacant, Commissioner THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVERNOR NEWSOM'S EXECUTIVE ORDER N-29-20. The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar or by calling (562) 247-8422, Access Code 557-414-698#. You may submit comments to PublicComment@ci.vernon.ca.us with the subject line “June 10, 2020 City of Vernon Housing Commission Meeting Public Comment Item #__.” Comments received prior to 5 p.m., Wednesday, June 10, 2020, will be read into the record. CALL TO ORDER ROLL CALL FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the Vernon Housing Commission on any matter that is within the subject matter jurisdiction of the Commission. The public will also be given a chance to comment on matters which are on the posted agenda during Commission deliberation on those specific matters. Page 2 of 2 Regular Vernon Housing Commission Meeting Agenda June 10, 2020 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Commission. Those items removed will be considered immediately after the Consent Calendar. 1. City Clerk Approval of Minutes Recommendation: Approve the March 11, 2020 Regular and the April 29, 2020 Special Vernon Housing Commission meeting minutes. 1. 2020-03-11 VHC Minutes 2. 2020-04-29 Special VHC Minutes NEW BUSINESS 2. Public Works City Housing Quarterly Report Recommendation: No action required by the Commission. This is a presentation only. 1. City Housing Quarterly Report June 2020 ORAL REPORTS Brief reports, announcements, or directives to staff. Next Regular Meeting: Wednesday, September 9, 2020, at 6:00 P.M. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. Dated this 4th day of June, 2020. By: _____________________ Lisa Pope, City Clerk Vernon Housing Commission Agenda Item Report Agenda Item No. COV-118-2020 Submitted by: Sandra Dolson Submitting Department: City Clerk Meeting Date: June 10, 2020 SUBJECT Approval of Minutes Recommendation: Approve the March 11, 2020 Regular and the April 29, 2020 Special Vernon Housing Commission meeting minutes. Background: Staff has prepared draft minutes and hereby submits the minutes for approval. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. 2020-03-11 VHC Minutes 2. 2020-04-29 Special VHC Minutes MINUTES VERNON HOUSING COMMISSION REGULAR MEETING WEDNESDAY, MARCH 11, 2020 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Chair Gaviña called the meeting to order at 6:06 p.m. FLAG SALUTE Vice Chair Froberg led the Flag Salute. ROLL CALL PRESENT:Frank Gaviña, Chair Steven Froberg, Vice Chair Ronit Edry, Commissioner Jorge Nevarez Jr., Commissioner Marlene Ybarra, Commissioner Melissa Ybarra, Commissioner STAFF PRESENT: Carlos Fandino, City Administrator Dan Wall, Public Works Director Lisa Pope, City Clerk Michael Maurer, Counsel CHANGES TO THE AGENDA None. PUBLIC COMMENT None. PRESENTATION 1.Public Works City Housing Quarterly Report Recommendation: No action required by the Commission. This is a presentation only. Public Works Director Wall presented the staff report. Regular Vernon Housing Commission Meeting Minutes Page 2 of 3 March 11, 2020 In response to Commission questions, Public Works Director Wall explained that the evicted tenants had not paid rent but would be moving out by April 1, 2020; vacancy at 3384 50th pending a determination by the Commission on first responder priority; and delay on the renovation due to high bids. CONSENT CALENDAR MOTION Commissioner Melissa Ybarra moved and Vice Chair Froberg seconded a motion to approve the Consent Calendar. The question was called and the motion carried unanimously. The Consent Calendar consisted of the following item: 2.City Clerk Approval of Minutes Recommendation: Approve the December 11, 2019 Regular Vernon Housing Commission meeting minutes. NEW BUSINESS 3.Public Works Procedures for Tenants under First Responder Priority Recommendation: Consider the City's Procedures for Tenants under First Responder Priority. Public Works Director Wall presented the staff report. City Administrator Fandino discussed outreach to businesses regarding interest in the first responder priority and indicated the businesses were indifferent. He discussed the Chamber of Commerce’s suggestion for additional outreach. In response to Commission questions, City Administrator Fandino explained the lack of response to telephone calls. He recommended doing away with the first responder priority and discussed potential conflicts and lottery equitability. He explained the one retired first responder currently in City housing. MOTION Commissioner Melissa Ybarra moved and Commissioner Marlene Ybarra seconded a motion to eliminate the first responder policy and establish an ad hoc committee to work with staff on the need for a business first responder priority, with the matter brought back to the Commission at its June 10, 2020 meeting. The question was called and the motion carried unanimously. Vice Chair Froberg and Commissioners Edry and Melissa Ybarra volunteered to serve on the ad hoc committee. Regular Vernon Housing Commission Meeting Minutes Page 3 of 3 March 11, 2020 MOTION Chair Gaviña moved and Commissioner Melissa Ybarra seconded a motion to appoint Commissioner Melissa Ybarra and Commissioner Edry to the ad hoc committee. The question was called and the motion carried unanimously. ORAL REPORTS City Administrator Fandino announced the City’s Eggstravaganza event on March 26th, 5:30 to 9:00 p.m.; the Business and Industry Commission Special meeting on March 17th to review the proposed fee schedule; and the upcoming City election. ADJOURNMENT With no further business, Chair Gaviña adjourned the meeting at 6:37 p.m. ________________________ FRANK GAVIÑA, Chair ATTEST: _________________________ LISA POPE, City Clerk (seal) MINUTES VERNON HOUSING COMMISSION SPECIAL MEETING WEDNESDAY, APRIL 29, 2020 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Chair Gaviña called the meeting to order at 6:08 p.m. FLAG SALUTE Chair Gaviña led the Flag Salute. ROLL CALL PRESENT:Frank Gaviña, Chair Steven Froberg, Vice Chair (via remote access – arrived at 6:25 p.m.) Ronit Edry, Commissioner (via remote access) Jorge Nevarez Jr., Commissioner Marlene Ybarra, Commissioner (via remote access) Melissa Ybarra, Commissioner STAFF PRESENT: Carlos Fandino, City Administrator Dan Wall, Public Works Director (via remote access) Lisa Pope, City Clerk Arnold Alvarez-Glasman, Interim City Attorney (via remote access) APPROVAL OF THE AGENDA MOTION Commissioner Melissa Ybarra moved and Commissioner Nevarez seconded a motion to approve the agenda. The question was called and the motion carried 5-1, Vice Chair Froberg absent. PUBLIC COMMENT None. Special Vernon Housing Commission Meeting Minutes Page 2 of 2 April 29, 2020 NEW BUSINESS 1.COVID-19 Emergency Rent Relief Options for Tenants of City Owned Housing Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Consider options for emergency rent relief in response to financial impacts of the COVID-19 pandemic and direct staff to proceed with a plan for rent forgiveness and/or rent repayment. City Administrator Fandino and Public Works Director Wall presented the staff report. City Attorney Alvarez-Glasman explained the proposed rent forgiveness. Public Works Director Wall indicated there was $500,000 budgeted for housing. Dora Douglas asked if rent forgiveness could start from March 2020. City Clerk Pope read the comments submitted by Bill Davis and Leticia Lopez. The Commission discussed options for rent forgiveness and concurred that total forgiveness was untenable. MOTION Commissioner Marlene Ybarra moved and Commissioner Nevarez seconded a motion to: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Directed staff to proceed with implementation of the Vernon Housing Commission Temporary Rent Repayment Procedures for Existing Tenants Experiencing Hardship due to COVID-19 Emergency. The question was called and the motion carried unanimously. ADJOURNMENT With no further business, Chair Gaviña adjourned the meeting at 6:47 p.m. ________________________ FRANK GAVIÑA, Chair ATTEST: _________________________ LISA POPE, City Clerk (seal) Vernon Housing Commission Agenda Item Report Agenda Item No. COV-225-2020 Submitted by: Diana Figueroa Submitting Department: Public Works Meeting Date: June 10, 2020 SUBJECT City Housing Quarterly Report Recommendation: No action required by the Commission. This is a presentation only. Background: Staff will present the City Housing Quarterly Report for the period from February 2020 through May 2020. The report consists of financial highlights including rents and expenditures, an update on ongoing remodel, and upcoming lotteries. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. City Housing Quarterly Report June 2020 Vernon Housing Commission June 10, 2020 City Housing Quarterly Report Financial Highlights March through May ◦5 late payments ◦4 payments remain outstanding 2 2019-2020 Fiscal Year Revenue Y.T.D. Budget Y.T.D. ACTUAL 12 MONTH BUDGET 12 MONTH FORECAST City Housing $266,574 $228,609 $291,020 $249,394 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 3($37,965) Variance ($41,626) Variance Y.T.D. Budget Y.T.D. Actual 12 MONTH BUDGET 12 MONTH FORECAST City Housing $345,419 $227,127 $377,095 $247,955 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 4($118,292) Variance $(129,140) Variance 2019-2020 Fiscal Year Operating Expenditures Schedule of Rents February 2020 Unit359 Unit Type Baths 11/1/19 Rent Move in Date Lease Term Comments 3376 E. 50th 2bd-apt 1 847.39 09/01/2017 Month to Month 3378 E. 50th 2bd-apt 1 847.39 5/1/2013 Month to Month 3380 E. 50th 1bd-apt 1 702.96 1/22/2008 Month to Month 3382 E. 50th 1bd-apt 1 1,160 5/24/2019 ANNUAL 3384 E. 50th 1bd-apt 1 1,250 N/A VACANT Ready to Rent 3386 E. 50th 1bd-apt 1 702.96 7/1/2010 Month to Month 3388 E. 50th 2bd-apt 1 839 12/1/2018 Month to Month 3390 E. 50th 2bd-apt 1 1,650 N/A VACANT Ready 6/15/20 3345 Fruitland 3bd-hous 2 1,175.64 8/1/2012 Month to Month 3349 Fruitland 2bd-hous 1 1,043 2/7/2019 ANNUAL 3353 Fruitland 3bd-hous 1 1,125.14 02/01/2017 Month to Month 3357 Fruitland 3bd-hous 1 1,125.14 07/22/2019 Annual 3361 Fruitland 3bd-hous 1 2,170 N/A VACANT -Renovation Ready 8/3/20 3365 Fruitland 2bd-hous 1 923.14 3/1/2013 Month to Month 3550 Vernon 3bd-hous 1 2,170 N/A VACANT Ready 8/3/20 3560 Vernon 2bd-hous 1 994.85 11/1/2008 Month to Month 4321 Furlong 3bd-hous 1 1,000 2/1/2019 Month to Month 4322 Furlong 3bd-hous 1 1081.71 10/2/2008 Month to Month 4323 Furlong 2bd-hous 1 1,021.11 2/1/2018 Month to Month 4324 Furlong 2bd-hous 1 1,620 N/A VACANT –Renovation Const Start 7/1 4325 Furlong 2bd-hous 1 854 2/1/2019 ANNUAL 4326 Furlong 2bd-hous 1 934.25 2/1/2008 Month to Month 4327 Furlong 2bd-hous 1 934.25 6/1/2013 Month to Month 4328 Furlong 2bd-hous 1 862.54 8/1/2012 Month to Month 4329 Furlong 3bd-hous 1 1,071 9/1/2018 Month to Month 4330 Furlong 3bd-hous 1 1,099.89 8/1/2012 Month to Month 5 Recent Housing Policy Change City Council Action ◦On April 7, 2020, the City Council introduced and conducted first reading of an amended ordinance to delete reference to a “first responders” priority ◦Action taken based upon recommendation from the Vernon Housing Commission ◦On April 21, 2020, City Council conducted second reading and adopted Ordinance No. 1266 ◦Ordinance went into effect on May 22, 2020 ◦Lotteries for available housing units will proceed without priority for first responders ◦The Ad-hoc Committee will meet to discuss the need for a business first responder priority 6 Going Forward Vacant Units ◦Quickly make units ready to rent using in-house labor wherever possible ◦Conduct housing lotteries as soon as units are ready to rent ◦Next lottery will be held on June 15 for the two apartments ◦Lottery for two houses will be held in August ◦Remodel work for home on Furlong scheduled to begin early July 7 Advertising & Housing Interest Forms Quarterly Advertising for March 2020 ◦Craigslist ◦City Website ◦City Hall Bulletin Board ◦Fire Department First Responders ◦Police Department First Responders ◦Chamber of Commerce Housing Interest Forms received (March –May): ◦2 valid applications (26 total from April 2019 to May 2020) ◦Unit transfer requests received = 0 (3 total from April 2019 through May 2020) 8 Summary of Calls Received March 2020 –May 2020 ◦For the service months of March through May,accurate tracking of various incoming housing requests was not possible due to circumstances related to COVID-19 9 QUESTIONS? 10