20201117 City Council Agenda Packet
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, November 17, 2020, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Leticia Lopez, Mayor
Melissa Ybarra, Mayor Pro Tem
William Davis, Council Member
Carol Menke, Council Member
Diana Gonzales, Council Member
THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVERNOR NEWSOM'S
EXECUTIVE ORDER N-29-20.
The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar-cc or by
calling (408) 638-0968, Meeting ID 923-9317-5269#.
You may submit comments to PublicComment@ci.vernon.ca.us with the subject line “November
17, 2020 City Council Meeting Public Comment Item #__.” Comments received prior to 8 a.m.,
Tuesday, November 17, 2020, will be read into the record.
CALL TO ORDER
FLAG SALUTE
ROLL CALL
APPROVAL OF THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the
subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Coun cil deliberation on those specific
matters.
PRESENTATIONS
1. Health and Environmental Control Department
Presentation on Transition Plan for the Exide Facility
Recommendation:
No action required by City Council. This is a presentation only.
Regular City Council Meeting Agenda
November 17, 2020
Page 2 of 6
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be
removed from the Consent Calendar by any member of the Council. Those items removed will
be considered immediately after the Consent Calendar.
2. City Clerk
Approval of Minutes
Recommendation:
Approve the November 3, 2020 Special and Regular City Council meeting minutes.
1. 20201103 City Council Minutes (Special)
2. 20201103 City Council Minutes
3. Finance/Treasury
Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 56, for the period of October 18
through October 31, 2020, which totals $11,106,222.76 and consists of ratification of
electronic payments totaling $10,844,643.29, ratification of the issuance of early
checks totaling $261,579.47 and voided Check Nos. 606307, 606382 totaling
$100,000.00.
1. Operating Account Warrant Register No. 56
4. Finance/Treasury
City Payroll Warrant Register
Recommendation:
Approve City Payroll Warrant Register No. 773, for the period of October 1 through
October 31, 2020, which totals $3,092,832.24 and consists of ratification of direct
deposits, checks and taxes totaling $2,034,715.45 and ratification of checks and
electronic fund transfers (EFT) for payroll related disbursements totaling
$1,058,116.79 paid through operating bank account.
1. City Payroll Account Warrant Register No. 773
5. Fire Department
Fire Department Activity Report
Recommendation:
Receive and file the August 2020 Report.
1. Fire Department Activity Report - August 2020
6. Police Department
Police Department Activity Report
Recommendation:
Receive and file the September 2020 Report.
1. Police Department Activity Report – September 2020
Regular City Council Meeting Agenda
November 17, 2020
Page 3 of 6
7. Public Utilities
2019 Power Source Disclosure Program Annual Report and Power Content Label
Recommendation:
A. Ratify the submission to the California Energy Commission (CEC) of the
attestation signed by Vernon Public Utilities’ General Manager, of the veracity of the
2019 Power Source Disclosure Program Annual Report; and
B. Approve the 2019 Power Content Label and authorize its submission to the CEC.
1. 2019 Power Source Disclosure Program Annual Report
2. 2019 Power Content Label
8. Public Utilities
Access, License and Reimbursement Agreement with the Water Replenishment
District for Destruction of Well No. 5
Recommendation:
A. Find that the proposed action is exempt from California Environmental Quality Act
(CEQA) review, in accordance with CEQA Guidelines § 15061(b)(3), the general rule
that CEQA only applies to activities that may have a significant effect on the
environment, for the reason that any construction that occurs in the future, relying on
this approval, would be subject to CEQA review at that time and the Water
Replenishment District of Southern California (WRD) would be the lead agency, with
oversight by the State Water Resources Control Board (SWRCB); and
B. Approve and authorize the City Admini strator to execute an Access, License and
Reimbursement Agreement with WRD, in substantially the same form as submitted,
for the purpose of destroying Well No. 5, in an amount sufficient to fund twenty
percent of the final costs of destroying Well No. 5 as well as an equal split (1/5) of
shared costs included in the Well Destruction Program Project, currently estimated to
be in the amount of $43,000, for a term of twenty years.
1. Access, License and Reimbursement Agreement with WRD
2. June 2020 WRD and SWRCB Grant Agreement
9. Public Utilities
Request to Extend Electric Consumption Hurdle Date from rPlanet Earth Los
Angeles, LLC
Recommendation:
Approve and authorize the City Administrator to grant the request from rPlanet Earth
Los Angeles, LLC (Customer) to adjust the established Electric Consumption Hurdle
date from January 1, 2021 to January 1, 2022 as a one -time-only exception.
1. Letter from rPlanet Earth Los Angeles, LLC, dated October 6, 2020
2. Resolution No. 2015-57
3. Resolution No. 2016-04
Regular City Council Meeting Agenda
November 17, 2020
Page 4 of 6
NEW BUSINESS
10. Finance/Treasury
Services Agreement with BLX Group LLC for Financial Advisory Services (Continued
from November 3, 2020)
Recommendation:
Approve and authorize the City Administrator to execute a services agreement with
BLX Group LLC for Financial Advisory Services, in substantially the same form as
submitted, in an amount not to exceed $600,000, for a three -year agreement
effective November 3, 2020 for financial advisory services.
1. Financial Advisory Services Agreement with BLX Group LLC
11. Finance/Treasury
Software as a Service Agreement with Tyler Technologies for a Citywide Enterprise
Resource Planning (ERP) Software System, Hosting, Implementation, and Support
Recommendation:
Approve the Software as a Service Agreement with Tyler Technologies, Inc., in
substantially the same form as submitted, for the purpose of an upgrade from the
current Tyler ERP system (Eden) to a comprehensive ERP software system, wh ich
would include modules for Munis, EnerGov, Digital Health Department (DHD), and
the Munis Utility Billing Customer Information System (CIS), with funds reserved for a
project management consultant in an amount not -to-exceed $3,439,726 for a three
(3) year term.
1. Software as a Service Agreement with Tyler Technologies, Inc.
12. Public Utilities
Professional Services Agreement with Northwest Electrical Services, LLC to Perform
Technical Design, Controls, Automation and Analytical Services
Recommendation:
A. Find that award of the proposed agreement is in the best interests of the City and,
therefore, exempt from the competitive selection process pursuant to Section 2.17.12
(B)(2) of the Vernon Municipal Code; and
B. Approve and authorize the City Administrator to execute a Professional Services
Agreement with Northwest Electrical Services, LLC in substantially the same for as
submitted, for a term of three years, effective November 17, 2020, in an amount not
to exceed $2,644,782, to provide technical design, controls, automation, construction
and analytical services and equipment for the Public Utilities Department.
1. Services Agreement with Northwest Electrical Services
ORAL REPORTS
City Administrator Reports on Activities and other Announcements.
City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff.
Regular City Council Meeting Agenda
November 17, 2020
Page 5 of 6
CLOSED SESSION
13. PUBLIC EMPLOYEE EVALUATION
Government Code Section 54957(b)(1)
Position: City Administrator
CLOSED SESSION REPORT
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the
foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon
City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and o n the City’s website, not
less than 72 hours prior to the meeting set forth on this agenda.
Dated this 12th day of November, 2020.
By: __________________________________
Sandra Dolson, Administrative Secretary
Regular City Council Meeting Agenda
November 17, 2020
Page 6 of 6
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section
2.1-1).
Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for
public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30
p.m. Agenda reports may be reviewed o n the City's website at www.cityofvernon.org or copies
may be purchased for $0.10 per page.
Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if
you need special assistance, please contact the City Clerk department at
CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure
arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The
City Council cannot take action on any item tha t is not on the agenda but matters raised under
Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited
to three minutes per speaker unless a different time limit is announced. Speaker slips are
available at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council.
Time may be set aside for rebuttal. All oth er testimony shall follow the rules as set for under
Public Comment. If you challenge any City action in court, you may be limited to raising only
those issues you or someone else raised during the public hearing, or in written correspondence
delivered to the City Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration.
Council Members may indicate a negative or abstaining vote on any individual item by so
declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the
Consent Calendar will be taken up following action on the Consent Calendar. Public speaker s
shall follow the guidelines as set forth under Public Comment.
New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for
Public Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of
these matters in open session would prejudice the position of the City. Following Closed
Session, the City Attorney will provide an oral report on any reportable matters discussed and
actions taken. At the conclusion of Closed Session, the Council may continue any item listed on
the Closed Session agenda to the Open Session agenda for discussion or to take formal action
as it deems appropriate.
City Council Agenda Item Report
Agenda Item No. COV-413-2020
Submitted by: Veronica Petrosyan
Submitting Department: Health and Environmental Control Department
Meeting Date: November 17, 2020
SUBJECT
Presentation on Transition Plan for the Exide Facility
Recommendation:
No action required by City Council. This is a presentation only.
Background:
Newly appointed trustee of the Exide facility Roberto Puga, P.G of PathForward Consulting, Inc. will
deliver a presentation on the transition plan and continuation of the clean up efforts on the site,
subsequent to the recent bankruptcy ruling.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
City Council Agenda Item Report
Agenda Item No. COV-370-2020
Submitted by: Sandra Dolson
Submitting Department: City Clerk
Meeting Date: November 17, 2020
SUBJECT
Approval of Minutes
Recommendation:
Approve the November 3, 2020 Special and Regular City Council meeting minutes.
Background:
Staff has prepared the minutes and hereby submits the minutes for approval.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. 20201103 City Council Minutes (Special)
2. 20201103 City Council Minutes
MINUTES
VERNON CITY COUNCIL
SPECIAL MEETING
TUESDAY, NOVEMBER 3, 2020
CONFERENCE ROOM 3, 4305 SANTA FE AVENUE
CALL TO ORDER
Mayor Lopez called the meeting to order at 8:03 a.m.
FLAG SALUTE
None.
ROLL CALL
PRESENT:Leticia Lopez, Mayor
Melissa Ybarra, Mayor Pro Tem
William Davis, Council Member
Carol Menke, Council Member
Diana Gonzales, Council Member
STAFF PRESENT:
Carlos Fandino, City Administrator
Arnold Alvarez-Glasman, Interim City Attorney
Lisa Pope, City Clerk
APPROVAL OF THE AGENDA
MOTION
Mayor Pro Tem Ybarra moved and Council Member Davis seconded a motion to approve
the agenda. The question was called and the motion carried unanimously.
PUBLIC COMMENT
None.
RECESS
Mayor Lopez recessed the meeting to Closed Session at 8:04 a.m.
CLOSED SESSION
1.PUBLIC EMPLOYEE EVALUATION
Government Code Section 54957(b)(1)
Position: City Administrator
Special City Council Meeting Minutes Page 2 of 2
November 3, 2020
RECESS
At 8:55 a.m., Mayor Lopez called a recess. The meeting reconvened to Closed Session at
10:40 a.m. with all Council Members present.
RECONVENE
At 12:00 p.m., Mayor Lopez adjourned Closed Session and reconvened the special
meeting.
CLOSED SESSION REPORT
Interim City Attorney Alvarez-Glasman reported that the Council, with all five members
present, met in Closed Session, discussed the item on the agenda, and took no reportable
action.
ADJOURNMENT
Mayor Lopez adjourned the meeting at 12:00 p.m.
______________________________
LETICIA LOPEZ, Mayor
ATTEST:
_____________________________________
LISA POPE, City Clerk
(seal)
MINUTES
VERNON CITY COUNCIL
REGULAR MEETING
TUESDAY, NOVEMBER 3, 2020
COUNCIL CHAMBER, 4305 SANTA FE AVENUE
CALL TO ORDER
Mayor Lopez called the meeting to order at 9:00 a.m.
FLAG SALUTE
Mayor Pro Tem Ybarra led the Flag Salute.
ROLL CALL
PRESENT:Leticia Lopez, Mayor
Melissa Ybarra, Mayor Pro Tem
William Davis, Council Member
Carol Menke, Council Member
Diana Gonzales, Council Member
STAFF PRESENT:
Carlos Fandino, City Administrator
Arnold Alvarez-Glasman, Interim City Attorney
Lisa Pope, City Clerk
Scott Williams, Finance Director
Abraham Alemu, Public Utilities General Manager
Fredrick Agyin, Health and Environmental Control Director (via remote access)
Michael Earl, Human Resources Director
Anthony Miranda, Police Chief
Dan Wall, Public Works Director
APPROVAL OF THE AGENDA
MOTION
Council Member Davis moved and Mayor Pro Tem Ybarra seconded a motion to approve
the agenda. The question was called and the motion carried unanimously.
PUBLIC COMMENT
Rosemary Vivero, LA County Fire Community Services Liaison, presented Chief Richard
Stillwagon who introduced the members of the Fire Prevention Division, Captain Joseph
Williams and Firefighter Specialists, Fernandez, Harris, and Ortiz.
Regular City Council Meeting Minutes Page 2 of 5
November 3, 2020
PRESENTATIONS
1.Presentation on City-wide Enterprise Resource Planning System
Recommendation: No action required by City Council. This is a presentation only
Finance Director Williams presented a PowerPoint.
In response to Council questions, Finance Director Williams discussed modifications and
improvements to staff processes; internal controls and security measures; and analysis and
long term financial planning provided by the system.
CONSENT CALENDAR
Council Member Gonzales pulled Item No. 10.
MOTION
Council Member Davis moved and Mayor Lopez seconded a motion to approve the
Consent Calendar, with the exception of Item No. 10. The question was called and the
motion carried unanimously.
The Consent Calendar consisted of the following items:
2.Approval of Minutes
Recommendation: Approve the October 13, 2020 Special and the October 20, 2020
Regular City Council meeting minutes.
3.Operating Account Warrant Register
Recommendation: Approve Operating Account Warrant Register No. 55, for the period of
October 4 through October 17, 2020, which totals $4,527,001.04 and consists of ratification
of electronic payments totaling $4,442,777.83, ratification of the issuance of early checks
totaling $84,223.21 and voided Check No. 606307 totaling $2,875.32.
4.Public Works Department Monthly Building Report
Recommendation: Receive and file the September 2020 Building Report.
5.April 13, 2021 General Municipal Election
Recommendation: A. Adopt Resolution No. 2020-39 calling and giving notice of an all-
mail ballot General Municipal Election to be held on Tuesday, April 13, 2021 for the
election of a City Council Member as required by the provisions of the Charter of the City
of Vernon; and
B. Adopt Resolution No. 2020-40 requesting the Board of Supervisors of the County of
Los Angeles to render specified services to the City relating the conduct of the General
Municipal Election to be held on Tuesday, April 13, 2021.
6.Loan Vehicle Use Agreement with National Insurance Crime Bureau
Recommendation: Approve and authorize the Police Chief to execute a vehicle use
agreement with the National Insurance Crime Bureau (NICB) for continued participation
in the loan vehicle program.
7.Drug Enforcement Administration Agreement
Recommendation: Approve and authorize the Police Chief to execute a Surge Program -
Funded State and Local Task Force Agreement with the Drug Enforcement Administration
Regular City Council Meeting Minutes Page 3 of 5
November 3, 2020
(DEA), Los Angeles Field Division, for continued participation in the Southwest Border
Initiative (SWBI) taskforce with an effective date of October 1, 2020.
8.Supplemental Agreement with the Union Pacific Railroad
Recommendation: Adopt Resolution No. 2020-41 approving and authorizing the execution
of a Supplemental Agreement by and between the City of Vernon and Union Pacific
Railroad Company to approve the City's intent to rebuild the existing overhead wireline
crossing to 16.340kV.
9.Addendum to Professional Auditing Services Agreement with White Nelson Diehl
Evans, LLP
Recommendation: Approve and authorize the City Administrator to execute an addendum,
in substantially the same form as submitted, to the current agreement with White Nelson
Diehl Evans, LLP for professional audit services to reflect a name change for the firm.
The following item was pulled from the Consent Calendar for individual consideration:
10.Services Agreement with BLX Group LLC for Financial Advisory Services
Recommendation: Approve and authorize the City Administrator to execute a services
agreement with BLX Group LLC for Financial Advisory Services, in substantially the same
form as submitted, in an amount not to exceed $600,000, for a three-year agreement
effective November 3, 2020 for financial advisory services.
Finance Director Williams presented the staff report.
In response to Council questions, City Administrator Fandino discussed the Prepaid Gas
Agreement and BLX’s involvement, offering the State Auditor’s 2010 Report as
background. He explained the change to PFM Advisory and return to BLX for bonds and
compliance reporting.Finance Director Williams explained that staff made
recommendations based on the best assessment of the City and the flow of activity for the
recent water bond issuance. Public Utilities General Manager Alemu explained that the
financial advisory monitored the market and provided recommendations on how to fund
the project. He explained that staff recommends the project and the Council makes the
ultimate decision on whether or not to implement the project.
Council Member Gonzales requested information on how BLX advised the City on past
deals.
Council Member Menke requested information on BLX’s involvement in the Prepaid Gas,
Power Purchase Tolling Agreement (PPTA), and Kern County project.
City Administrator Fandino explained the prior Administration and Council decisions
regarding Prepaid Gas, PPTA, and Kern County.
MOTION
Council Member Menke moved and Council Member Davis seconded a motion to table
the matter and direct staff to provide information on BLX’s involvement on Prepaid Gas,
PPTA, and Kern County projects. The question was called and the motion carried
unanimously.
Regular City Council Meeting Minutes Page 4 of 5
November 3, 2020
NEW BUSINESS
11.Greater Los Angeles County Vector Control District Annexation No. 2019-07
Recommendation: Adopt a Joint Resolution of the Board of Supervisors, as the Governing
Body of the County of Los Angeles, the Consolidated Fire Protection District of Los
Angeles County, the Los Angeles County Flood Control District, and the Belvedere
Garbage Disposal District, and the Board of Directors of the Greater Los Angeles County
Vector Control District, the Los Angeles County Sanitation District No. 1, the Los Angeles
County Sanitation District No. 2, the Los Angeles County Sanitation District No. 23, and
the Water Replenishment District of Southern California, and the City Council of Vernon,
approving and accepting the negotiated exchange of property tax revenue resulting from
Annexation No. 2019-07 to the Greater Los Angeles County Vector Control District.
Health and Environmental Control Director Agyin presented the staff report.
MOTION
Council Member Menke moved and Council Member Gonzales seconded a motion to
Adopt a Joint Resolution of the Board of Supervisors, as the Governing Body of the County
of Los Angeles, the Consolidated Fire Protection District of Los Angeles County, the Los
Angeles County Flood Control District, and the Belvedere Garbage Disposal District, and
the Board of Directors of the Greater Los Angeles County Vector Control District, the Los
Angeles County Sanitation District No. 1, the Los Angeles County Sanitation District No.
2, the Los Angeles County Sanitation District No. 23, and the Water Replenishment
District of Southern California, and the City Council of Vernon, approving and accepting
the negotiated exchange of property tax revenue resulting from Annexation No. 2019-07
to the Greater Los Angeles County Vector Control District. The question was called and
the motion carried unanimously.
ORAL REPORTS
City Administrator Reports on Activities and other Announcements.
City Administrator Fandino provided an update on recent Police activities; Public Works
renovation of the street island on District Boulevard near Atlantics Blvd; the Vernon Free
Little Library Book Drive; where to find information on vote centers and ballot drop boxes;
recent Halloween festivities; and the upcoming Business and Industry Commission
meeting on November 12, 2020.
Public Works Director Wall stated the Arroyo Group would be conducing individual
meetings with the Council regarding the West Side Specific Plan.
Regular City Council Meeting Minutes Page 5 of 5
November 3, 2020
City Council Reports on Activities (including AB1234), Announcements, or Directives to
Staff.
None.
RECESS
Mayor Lopez recessed the meeting to Closed Session at 10:11 a.m.
CLOSED SESSION
12.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
A. Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case No. 19STCV08859 and JAMS Reference No.
1100107175
B. City of Vernon v. Bicent (California) Malburg LLC
Los Angeles Superior Court Case No. 19STCP02411 and JAMS Reference No.
1220062657
RECONVENE
At 10:38 a.m., Mayor Lopez adjourned Closed Session and reconvened the regular
meeting.
CLOSED SESSION REPORT
Interim City Attorney Alvarez-Glasman reported that the Council, with all five members
present, met in Closed Session, discussed the items on the agenda, and took no reportable
action.
ADJOURNMENT
Mayor Lopez adjourned the meeting at 10:39 a.m.
______________________________
LETICIA LOPEZ, Mayor
ATTEST:
_____________________________________
LISA POPE, City Clerk
(seal)
City Council Agenda Item Report
Agenda Item No. COV-407-2020
Submitted by: John Lau
Submitting Department: Finance/Treasury
Meeting Date: November 17, 2020
SUBJECT
Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 56, for the period of October 18 through October 31,
2020, which totals $11,106,222.76 and consists of ratification of electronic payments totaling
$10,844,643.29, ratification of the issuance of early checks totaling $261,579.47 and voided Check Nos.
606307, 606382 totaling $100,000.00.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall
prepare warrants covering claims or demands against the City which are to be presented to City Council
for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared
Operating Account Warrant Register No. 56 covering claims and demands presented during the period
of October 18 through October 31, 2020, drawn, or to be drawn, from East West Bank for City Council
approval.
Fiscal Impact:
The fiscal impact of approving Operating Account Warrant Register No. 56, totals $11,106,222.76. The
Finance Department has determined that sufficient funds to pay such claims/demands, are available in
the respective accounts referenced on Operating Account Warrant Register No. 56.
Attachments:
1. Operating Account Warrant Register No. 56
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020I hereby cerƟfy that claims and/or demands included in above listed warrantregister have been audited for accuracy and availability of funds for payments andthat said claims and/or demands are accurate and that the funds are available forpayments thereof.____________________________________________________________ScoƩ WilliamsDirector of Finance / City TreasurerDate: _______________________________________________________This is to cerƟfy that the claims or demands covered by the above listed warrantshave been audited by the City Council of the City of Vernon and that all of saidwarrants are approved for payments except Warrant Numbers:Void Checks: 606363, 606382________________________________________________________________________________________________________________________Printed: 11/5/2020 12:27:16PM11/9/2020
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500150 $ ‐5,345.70 RecalculaƟon Charges 03/19 202010133147055259CALIFORNIA ISO002412 ‐ 055.9200.500150 $ 296,018.65 IniƟal Charges 10/20 202010133147055259055.9200.500151 $ 5.92 IniƟal Charges 10/20 202010133147055259055.9200.500210 $ 15,904.13 IniƟal Charges 10/20 202010133147055259055.9200.500170 $ ‐17,404.23 IniƟal Charges 10/20 202010133147055259055.9200.500190 $ ‐8,157.80 IniƟal Charges 10/20 202010133147055259055.9200.500150 $ ‐18,836.75 RecalculaƟon Charges 09/20 202010133147055259055.9200.500190 $ ‐713.76 RecalculaƟon Charges 09/20 202010133147055259055.9200.500210 $ ‐201.31 RecalculaƟon Charges 09/20 202010133147055259055.9200.500151 $ 0.09 RecalculaƟon Charges 09/20 202010133147055259055.9200.500170 $ 2,808.04 RecalculaƟon Charges 09/20 202010133147055259$ 264,077.2810/19/2020 10356055.9200.500180 $ 143,000.00 Capacity Charges 09/20 257068CITY OF RIVERSIDE002581 ‐ $ 143,000.0010/20/2020 10357Printed: 11/5/2020 12:27:16PMPage 1 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500180 $ 225,608.00 Minimum Cost 10/20 PV1020SO CAL PUBLIC POWER AUTHORITY002517 ‐ 055.9200.500150 $ 51,815.00 Variable Cost 09/20 PV1020055.122100 $ 10,000.00 PSF Cost 10/20 PV1020$ 287,423.0010/20/2020 10358055.9200.596200 $ 5,910.00 Bloomberg Terminal~ 5605778586BLOOMBERG FINANCE, LP001479 ‐ $ 5,910.0010/20/2020 10359011.1043.900000 $ 34,722.43 Widening of AtlanƟc Blvd Bridge 90200431BNSF RAILWAY COMPANY000439 ‐ $ 34,722.4310/20/2020 10360011.9019.520010 $ 1,231.56 Dell SC2020 Upgrades and Extensions~ 10412341386 011.0014494DELL MARKETING LP001206 ‐ 011.9019.520010 $ 1,847.34 Dell SC2020 Upgrades and Extensions~ 10412341386 011.0014494011.9019.520010 $ 1,231.56 Dell SC2020 Upgrades and Extensions~ 10412341386 011.0014494011.9019.520010 $ 1,847.34 Dell SC2020 Upgrades and Extensions~ 10412341386 011.0014494$ 6,157.8010/20/2020 10361011.1031.520000 $ 138.45 Reimb. Mass Arrest Supplies 093020IGNACIO ESTRADA III001956 ‐ $ 138.4510/20/2020 10362011.1046.520000 $ 233.98 Parts & Services~ 132226 011.0014433GARVEY EQUIPMENT COMPANY000399 ‐ $ 233.9810/20/2020 10363Printed: 11/5/2020 12:27:16PMPage 2 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE020.1084.900000 $ 6,285.90 RetenƟon Payment 27370RETGENERAL PUMP COMPANY, INC000147 ‐ 020.1084.900000 $ 64,000.00 Well & Booster Pump Maintenance 28161$ 70,285.9010/20/2020 10364011.1031.570000 $ 1,121.87 Digital Print Services 28325GRAFIX SYSTEMS006660 ‐ $ 1,121.8710/20/2020 10365055.9200.596200 $ 1,250.00 OTC Commission Adjustment 920001688088ICE US OTC COMMODITY MARKETS,004500 ‐ $ 1,250.0010/20/2020 10366055.8100.596200 $ 51,746.67 Security Services~ 4100JRM006198 ‐ $ 51,746.6710/20/2020 10367Printed: 11/5/2020 12:27:16PMPage 3 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.120030 $ 4,747.88 Diesel Fuel 2204113 011.0014563MERRIMAC ENERGY GROUP000209 ‐ 011.120030 $ 5.65 AB32 Fee 2204113 011.0014563011.120030 $ 1,144.61 State Diesel Tax 2204113 011.0014563011.120030 $ 2.97 Lust Fee 2204113 011.0014563011.120030 $ 725.37 Clear Diesel Sales Tax 2204113011.120030 $ 8,257.32 Unleaded Fuel 2204114 011.0014563011.120030 $ 17.31 Ca Enviro / Federal Oil Spill Tax 2204114 011.0014563011.120030 $ 7.38 Ca Childhood Lead Fee 2204114 011.0014563011.120030 $ 19.08 AB32 Fee 2204114 011.0014563011.120030 $ 2,483.59 State Gasoline Tax 2204114 011.0014563011.120030 $ 4.92 Lust Fee 2204114 011.0014563011.120030 $ 485.52 2204114$ 17,901.6010/20/2020 10368011.9019.560010 $ 711.85 Audio Conferencing Charges USINV2009135134NTT CLOUD COMMUNICATIONS U.S.006801 ‐ $ 711.8510/20/2020 10369055.9200.500154 $ 164,853.23 Puente Hills Landfill Gas Project PHL0920(2)SO CAL PUBLIC POWER AUTHORITY002517 ‐ $ 164,853.2310/20/2020 10370011.1031.520000 $ 119.14 Reimb. Mobile Field Force Equipment 101420KENT STEVENSON JR000318 ‐ $ 119.1410/20/2020 10371Printed: 11/5/2020 12:27:16PMPage 4 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500180 $ 29,647.96 Boulder Canyon Project Charges 09/20 GG1766W0920US DEPARTMENT OF ENERGY002227 ‐ 055.9200.500150 $ 19,067.75 Boulder Canyon Project Charges 09/20 GG1766W0920$ 48,715.7110/20/2020 10372055.9200.500150 $ 360,695.96 Monthly Energy Related Payment 9202001BICENT (CALIFORNIA) MALBURG, L003336 ‐ 055.9200.500180 $ 3,657,717.60 Monthly Capacity Payment 9202001055.9200.500150 $ ‐111.60 Fuel Burden 9202001$ 4,018,301.9610/21/2020 10373011.1026.596200 $ 1,088.00 Medical Services 03/20~ 2761VITAL MEDICAL SERVICES, LLC006523 ‐ 011.1026.596200 $ 2,176.00 Medical Services 04/20~ 2762$ 3,264.0010/22/2020 10374011.9019.520010 $ 847.17 APC UPS Network Management Card 2 for 1416776 011.0014547CDW GOVERNMENT, INC000447 ‐ 011.9019.520010 $ 80.48 Sales Tax 9.5% 1416776011.9019.520010 $ 1,571.14 APC Smart‐UPS X 120V External BaƩery 1461835 011.0014547011.9019.520010 $ 2,030.75 APC Smart‐UPS X 3000VA Rack/Tower LCD 1461835 011.0014547011.9019.520010 $ 342.18 Sales Tax 9.5% 1461835$ 4,871.7210/22/2020 10375Printed: 11/5/2020 12:27:16PMPage 5 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE020.1084.540000 $ 146.06 Uniforms 4061158640CINTAS CORPORATION005490 ‐ 055.8000.540000 $ 39.03 Uniforms 4061158640055.8100.540000 $ 166.19 Uniforms 4061158640056.5600.540000 $ 52.63 Uniforms 4061158640020.1084.540000 $ 196.23 Uniforms 4061891417055.8000.540000 $ 39.02 Uniforms 4061891417055.8100.540000 $ 166.20 Uniforms 4061891417056.5600.540000 $ 54.68 Uniforms 4061891417020.1084.540000 $ 140.49 Uniforms 4062467870055.8000.540000 $ 39.03 Uniforms 4062467870055.8100.540000 $ 166.20 Uniforms 4062467870056.5600.540000 $ 52.63 Uniforms 4062467870$ 1,258.3910/22/2020 10376056.5600.596600 $ 120.00 PublicaƟon Services B3402154DAILY JOURNAL CORPORATION000947 ‐ 011.1003.550000 $ 600.00 PublicaƟon Services B3403052011.1003.550000 $ 520.00 PublicaƟon Services B3403300$ 1,240.0010/22/2020 10377011.9019.590110 $ 36,383.00 Laserfiche SoŌware License Renewal 15206ECS IMAGING, INC003073 ‐ $ 36,383.0010/22/2020 10378011.1033.520000 $ 42.78 Reimb. Supplies for Badge Board 071520ROBERT FARRELL001774 ‐ $ 42.7810/22/2020 10379Printed: 11/5/2020 12:27:16PMPage 6 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.1049.520000 $ 351.43 Small Tools, Plumbing, Electrical & 45242884 011.0014461MCMASTER‐CARR SUPPLY COMPANY001150 ‐ 011.1047.520000 $ 972.88 Small Tools, Plumbing, Electrical & 45983276 011.0014461$ 1,324.3110/22/2020 10380020.1084.520000 $ 530.53 Paving Materials~ 72715409 011.0014444VULCAN MATERIALS CO001695 ‐ $ 530.5310/22/2020 10381011.1043.590000 $ 10,250.00 Street Sweeping Services 08/20 LB5467WEBCO LB, LLC005699 ‐ 011.1043.590000 $ 10,250.00 Street Sweeping Services 09/20 LB5506$ 20,500.0010/22/2020 10382Printed: 11/5/2020 12:27:16PMPage 7 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500162 $ 100,695.45 Biomethane Gas 04/20 RC3859ELEMENT MARKETS RENEWABLE NATU004665 ‐ 055.9200.500162 $ 147,004.80 Biomethane Gas 04/20 RC3860055.9200.500162 $ 182,775.15 Biomethane Gas 05/20 RC3861055.9200.500162 $ 266,137.90 Biomethane Gas 05/20 RC3862055.9200.500162 $ 169,677.27 Biomethane Gas 06/20 RC3863055.9200.500162 $ 246,822.52 Biomethane Gas 06/20 RC3864055.9200.500162 $ 179,579.99 Biomethane Gas 07/20 RC3865055.9200.500162 $ 261,136.74 Biomethane Gas 07/20 RC3866055.9200.500162 $ 132,362.15 Biomethane Gas 08/20 RC3867055.9200.500162 $ 190,877.04 Biomethane Gas 08/20 RC3868055.9200.500162 $ 138,563.60 Biomethane Gas 09/20 RC3869055.9200.500162 $ 200,235.47 Biomethane Gas 09/20 RC3870$ 2,215,868.0810/22/2020 10383Printed: 11/5/2020 12:27:16PMPage 8 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500150 $ ‐63,812.79 RecalculaƟon Charges 07/20 202010203247176018CALIFORNIA ISO002412 ‐ 055.9200.500151 $ ‐0.01 RecalculaƟon Charges 07/20 202010203247176018055.9200.500170 $ ‐1,969.08 RecalculaƟon Charges 07/20 202010203247176018055.9200.500190 $ ‐1,923.71 RecalculaƟon Charges 07/20 202010203247176018055.9200.500210 $ ‐98.09 RecalculaƟon Charges 07/20 202010203247176018055.9200.500240 $ ‐25.15 RecalculaƟon Charges 07/20 202010203247176018055.9200.500150 $ 15,447.19 RecalculaƟon Charges 09/20 202010203247176018055.9200.500170 $ 51,027.75 RecalculaƟon Charges 09/20 202010203247176018055.9200.500180 $ 378.92 RecalculaƟon Charges 09/20 202010203247176018055.9200.500190 $ 2,929.03 RecalculaƟon Charges 09/20 202010203247176018055.9200.500210 $ 101.06 RecalculaƟon Charges 09/20 202010203247176018055.9200.500240 $ 317.91 RecalculaƟon Charges 09/20 202010203247176018055.9200.500151 $ ‐0.07 RecalculaƟon Charges 09/20 202010203247176018055.9200.500150 $ 379,299.15 RecalculaƟon Charges 10/20 202010203247176018Printed: 11/5/2020 12:27:16PMPage 9 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500190 $ 10,831.35 RecalculaƟon Charges 10/20 202010203247176018CALIFORNIA ISO002412 ‐ 055.9200.500210 $ 15,751.69 RecalculaƟon Charges 10/20 202010203247176018055.9200.500151 $ ‐7.36 RecalculaƟon Charges 10/20 202010203247176018055.9200.500170 $ ‐34,429.11 RecalculaƟon Charges 10/20 202010203247176018055.9200.500150 $ 15,798.07 RecalculaƟon Charges 10/20 202010203247176018055.9200.500210 $ 177.19 RecalculaƟon Charges 10/20 202010203247176018055.9200.500170 $ ‐2,230.85 RecalculaƟon Charges 10/20 202010203247176018055.9200.500190 $ ‐44.43 RecalculaƟon Charges 10/20 202010203247176018$ 387,518.6610/26/2020 10384055.9200.500160 $ 138,850.00 Natural Gas 09/20 65376CALPINE ENERGY SERVICES, LP002060 ‐ $ 138,850.0010/26/2020 10385055.9200.500160 $ 14,195.00 Natural Gas 09/20 920106759CIMA ENERGY, LP006298 ‐ $ 14,195.0010/26/2020 10386055.9200.500160 $ 866,714.00 Natural Gas 09/20 GASI00145340MACQUARIE ENERGY, LLC006086 ‐ $ 866,714.0010/26/2020 10387Printed: 11/5/2020 12:27:16PMPage 10 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9200.500160 $ 550,372.82 Natural Gas 09/20 3276068MERCURIA ENERGY AMERICA, LLC006262 ‐ $ 550,372.8210/26/2020 10388055.9200.500160 $ 29,250.00 Natural Gas 09/20 230011PACIFIC SUMMIT ENERGY, LLC005908 ‐ $ 29,250.0010/26/2020 10389055.9200.500160 $ 32,912.50 Natural Gas 09/20 146220CONOCOPHILLIPS COMPANY005388 ‐ $ 32,912.5010/26/2020 10390055.200230 $ 88,475.47 Electrical Energy Surcharge 07/20 ‐ 101920CA DEPARTMENT OF TAX & FEE ADM002242 ‐ $ 88,475.4710/27/2020 10391057.1057.520000 $ 137.17 CommunicaƟon Supplies~ 122556 057.0000087COMMUNICATIONS SUPPLY CORP003405 ‐ 057.1057.520000 $ 797.02 CommunicaƟon Supplies~ 122597 057.0000087057.1057.520000 $ 6,734.25 CommunicaƟon Supplies~ 172258 057.0000087$ 7,668.4410/27/2020 10392055.8100.596200 $ 68,476.00 Security Services~ 4253JRM006198 ‐ 055.9000.596200 $ 11,492.00 Security Services~ 4254055.8100.596200 $ 3,262.50 Security Services~ 4271$ 83,230.5010/27/2020 10393011.1049.590000 $ 3,582.00 Landscape Maintenance 09/20 90689MARIPOSA LANDSCAPES, INC006422 ‐ $ 3,582.0010/27/2020 10394Printed: 11/5/2020 12:27:16PMPage 11 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.8400.590000 $ 92.12 Hardware Supplies~ 44214841 055.0002802MCMASTER‐CARR SUPPLY COMPANY001150 ‐ 055.8400.590000 $ 239.98 Hardware Supplies~ 46000835 055.0002802055.8400.590000 $ 100.46 Hardware Supplies~ 46200884 055.0002802$ 432.5610/27/2020 10395020.1084.900000 $ 3,087.48 Rosemount 8750W UƟlity~ 40606345 011.0014503MICRO MOTION, INC006222 ‐ 020.1084.900000 $ 80.00 Electrical Combo Cable~ 40606345 011.0014503020.1084.900000 $ 80.00 Electrical Combo Cable~ 40606345 011.0014503020.1084.900000 $ 300.91 Sales Tax 9.5% 40606345020.1084.900000 $ 7.60 Sales Tax 9.5% 40606345020.1084.900000 $ 2,745.27 Rosemount 8750W UƟlity~ 40606807 011.0014503020.1084.900000 $ 392.50 Freight 40606807 011.0014503020.1084.900000 $ 392.50 Freight 40606807 011.0014503020.1084.900000 $ 298.09 Sales Tax 9.5% 40606807020.1084.900000 $ 37.29 Sales Tax 9.5% 40606807$ 7,421.6410/27/2020 10396Printed: 11/5/2020 12:27:16PMPage 12 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.1031.850000 $ 6,010.20 APX8500 All Band MP Mobile~ 16122449 011.0014566MOTOROLA SOLUTIONS, INC000016 ‐ 011.1031.850000 $ 1,890.00 ENH: Smartzone OperaƟon APX~ 16122449 011.0014566011.1031.850000 $ 6.30 ADD: Advanced System Key ‐ Hardware~ 16122449 011.0014566011.1031.850000 $ 75.60 ADD: Auxiliary Spkr 7.5 WaƩ~ 16122449 011.0014566011.1031.850000 $ 378.00 ENH: P25 Trunking SoŌware APX~ 16122449 011.0014566011.1031.850000 $ 567.00 ADD: TDMA OperaƟon APX~ 16122449 011.0014566011.1031.850000 $ 126.00 ENH: Over the Air Provisioning~ 16122449 011.0014566011.1031.850000 $ 378.00 ADD: Wi‐Fi Capability~ 16122449 011.0014566011.1031.850000 $ 90.72 ADD: STD Palm Microphone APX~ 16122449 011.0014566011.1031.850000 $ 336.00 ADD: 3 Years EssenƟal Service~ 16122449 011.0014566011.1031.850000 $ 932.40 ENH: Astro 25 OTAR w/MulƟkey~ 16122449 011.0014566011.1031.850000 $ 1,006.74 ADD: AES/DES‐XL/DES‐OFB~ 16122449 011.0014566011.1031.850000 $ 374.22 ADD: Remote Mount MP~ 16122449 011.0014566011.1031.850000 $ 648.90 ENH: Astro Digital CAI OP APX~ 16122449 011.0014566011.1031.850000 $ 736.72 ADD: O5 Control Head~ 16122449 011.0014566011.1031.850000 $ 1,255.99 Sales Tax 9.5% 16122449$ 14,812.7910/27/2020 10397055.9000.596200 $ 21,500.00 ConsultaƟon & Support Services VERNPVHSEPTEMBER2020PORT CANAVERAL PWR CONSULTANTS002459 ‐ $ 21,500.0010/27/2020 10398055.9200.596200 $ 6,393.75 SoŌware Services Fee 11/20 VERN60POWER SETTLEMENTS CONSULTING &005658 ‐ $ 6,393.7510/27/2020 10399Printed: 11/5/2020 12:27:16PMPage 13 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.1043.590000 $ 3,239.00 Traffic Signal Maintenance 08/20 5610234113SIEMENS MOBILITY, INC001079 ‐ 011.1043.590000 $ 2,538.58 Traffic Signal Maintenance 08/20 5620027438$ 5,777.5810/27/2020 10400011.1033.590000 $ 119.36 Water PurificaƟon System Service 900507207SUEZ WTS SERVICES USA, INC006236 ‐ 011.1033.590000 $ 104.48 Water PurificaƟon System Service 900509405011.1033.590000 $ 59.68 Water PurificaƟon System Service 900546712011.1033.590000 $ 59.68 Water PurificaƟon System Service 900593317011.1033.590000 $ 119.36 Water PurificaƟon System Service 900593318011.1033.590000 $ 123.48 Water PurificaƟon System Service 900596687011.1033.590000 $ 104.74 Water PurificaƟon System Service 900596688$ 690.7810/27/2020 10401011.1024.593200 $ 17,500.00 Monthly Retainer 09/20 082720ALVAREZ‐GLASMAN & COLVIN006865 ‐ 011.1024.593200 $ 17,500.00 Monthly Retainer 10/20 092420011.1024.593200 $ 17,500.00 Monthly Retainer 11/20 102620$ 52,500.0010/27/2020 10402055.9200.500170 $ 21,870.00 Electric Energy TransacƟons GA197421DEPARTMENT OF WATER & POWER002468 ‐ 055.9200.550022 $ 575.00 Electric Energy TransacƟons GA197421$ 22,445.0010/29/2020 10403011.9019.590110 $ 1,625.00 InfoWater FloaƟng (1,000 Links) ‐ Q68159011.0014502INNOVYZE, INC006445 ‐ $ 1,625.0010/29/2020 10404Printed: 11/5/2020 12:27:16PMPage 14 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9000.596200 $ 20,217.10 Env Compliance Support Services D3404500003JACOBS ENGINEERING GROUP, INC006886 ‐ $ 20,217.1010/29/2020 10405011.9019.860000 $ 1,435.00 Workforce Central SoŌware 11663434KRONOS INCORPORATED005034 ‐ $ 1,435.0010/29/2020 10406057.1057.500173 $ 4,355.23 Internet Access Services 160172688LEVEL 3 COMMUNICATIONS, LLC003053 ‐ $ 4,355.2310/29/2020 10407011.1004.520000 $ 301.77 Postage 775218NDS006687 ‐ $ 301.7710/29/2020 10408055.8200.596200 $ 480.00 Technical Design Services 1782NORTHWEST ELECTRICAL SERVICES,005614 ‐ 020.1084.900000 $ 25,088.35 Technical Design Services 1782020.1084.900000 $ 33,969.66 Technical Design Services 1782020.1084.900000 $ 1,661.99 Technical Design Services 1782$ 61,200.0010/29/2020 10409020.1084.900000 $ 15,065.00 Design Services 4369PACIFIC ADVANCED CIVIL ENGINEE006787 ‐ $ 15,065.0010/29/2020 10410011.1024.593200 $ 303.60 Re: WMP Approval PeƟƟons 228792RICHARDS, WATSON & GERSHON003900 ‐ $ 303.6010/29/2020 10411Printed: 11/5/2020 12:27:16PMPage 15 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.9000.596200 $ 10,727.50 ResoluƟon Billing 1020SO CAL PUBLIC POWER AUTHORITY002517 ‐ 055.9000.596700 $ 1,266.67 ResoluƟon Billing 1020055.9200.596200 $ 4,972.53 ResoluƟon Billing 1020$ 16,966.7010/29/2020 10412055.9200.500170 $ 24,669.00 Laguna Bell 10/20 7501196889SO CAL EDISON000059 ‐ 055.9200.500170 $ 53,460.00 Victorville Lugo Vernon 10/20 7501196930055.9200.500170 $ 126,360.00 Mead Laguna Bell 10/20 7501196931$ 204,489.0010/29/2020 10413011.1049.590000 $ 1,145.72 Air CondiƟoner Maintenance 627034WESTERN ALLIED CORPORATION006120 ‐ $ 1,145.7210/29/2020 10414011.1003.596200 $ 375.00 Storage Services 523952WILLIAMS DATA MANAGEMENT003584 ‐ 011.1003.596200 $ 1,860.00 Storage Services 524458$ 2,235.0010/29/2020 10415011.210210 $ 32.63 Medicare Tax: 3rd Party Sick Pay 080320THE DEPARTMENT OF THE TREASURY004075 ‐ $ 32.6308/13/2020 10416011.210210 $ 32.63 Medicare Tax: 3rd Party Sick Pay 090120THE DEPARTMENT OF THE TREASURY004075 ‐ $ 32.6309/18/2020 10417Printed: 11/5/2020 12:27:16PMPage 16 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.1043.520000 $ 2,441.53 Small Tools & Plumbing Hardware~ 100120_MULTIPLE 011.0014456HOME DEPOT CREDIT SERVICES001552 ‐ 011.1048.520000 $ 954.15 Small Tools & Plumbing Hardware~ 100120_MULTIPLE 011.0014456011.1049.520000 $ 2,198.71 Small Tools & Plumbing Hardware~ 100120_MULTIPLE 011.0014456$ 5,594.3910/23/2020 10418011.1003.520000 $ 53.26 Supplies 107187532001OFFICE DEPOT002190 ‐ 011.1003.520000 $ 4.66 Sales Tax 9.5% 107187532001011.1060.520000 $ 82.25 Supplies 113272813001011.1060.520000 $ 7.81 Sales Tax 9.5% 113272813001011.1026.520000 $ 135.53 Supplies 115970930001011.1026.520000 $ 12.88 Sales Tax 9.5% 115970930001011.1004.520000 $ 52.50 Supplies 118841141001011.1004.520000 $ 4.75 Sales Tax 9.5% 118841141001011.1004.520000 $ 9.19 Supplies 118841617001011.1004.520000 $ 0.87 Sales Tax 9.5% 118841617001011.1031.520000 $ 456.64 Supplies 123213761001011.1031.520000 $ 43.38 Sales Tax 9.5% 123213761001$ 863.7210/23/2020 10419Printed: 11/5/2020 12:27:16PMPage 17 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.9019.560010 $ 219.62 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLEVERIZON WIRELESS001481 ‐ 011.9019.560010 $ 213.94 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 9.85 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 820.75 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 2,075.14 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 2,102.78 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 479.10 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 1,226.10 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 839.81 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 48.25 Period: 06/08/20 ‐ 07/07/20 070720_MULTIPLE011.9019.560010 $ 179.85 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 172.62 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 73.54 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 827.21 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 2,100.19 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 1,999.89 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 601.19 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 431.46 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 955.33 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE011.9019.560010 $ 48.25 Period: 08/08/20 ‐ 09/07/20 090720_MULTIPLE$ 15,424.8710/23/2020 10420Printed: 11/5/2020 12:27:16PMPage 18 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.1033.520000 $ 54.74 Period: 09/20 933312370UPS001617 ‐ 011.1041.520000 $ 64.90 Period: 09/20 933312370011.1041.520000 $ 43.51 Period: 10/20 933312400(2)011.1041.520000 $ 45.03 Period: 10/20 933312410(2)011.1033.520000 $ 17.22 Period: 10/20 933312410(2)$ 225.4010/26/2020 10421011.1043.560000 $ 54.49 Period: 08/28/20 ‐ 09/29/20 093020SO CAL EDISON000059 ‐ 011.1043.560000 $ 287.90 Period: 09/01/20 ‐ 10/01/20 100220$ 342.3910/28/2020 10422Printed: 11/5/2020 12:27:16PMPage 19 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE011.1001.502020 $ 1,407.01 Monthly Expense of UAL~ 100000016191949CALPERS000714 ‐ 011.1002.502020 $ 9,185.37 Monthly Expense of UAL~ 100000016191949011.1003.502020 $ 5,282.91 Monthly Expense of UAL~ 100000016191949011.1004.502020 $ 19,485.72 Monthly Expense of UAL~ 100000016191949011.1024.502020 $ 4,672.32 Monthly Expense of UAL~ 100000016191949011.1026.502020 $ 9,557.03 Monthly Expense of UAL~ 100000016191949011.1031.502020 $ 16,485.87 Monthly Expense of UAL~ 100000016191949011.1033.502020 $ 3,743.17 Monthly Expense of UAL~ 100000016191949011.1040.502020 $ 6,636.83 Monthly Expense of UAL~ 100000016191949011.1041.502020 $ 8,787.16 Monthly Expense of UAL~ 100000016191949011.1043.502020 $ 27,025.15 Monthly Expense of UAL~ 100000016191949011.1046.502020 $ 5,123.63 Monthly Expense of UAL~ 100000016191949011.1047.502020 $ 4,884.70 Monthly Expense of UAL~ 100000016191949011.1048.502020 $ 2,468.90 Monthly Expense of UAL~ 100000016191949011.1049.502020 $ 5,309.46 Monthly Expense of UAL~ 100000016191949057.1057.502020 $ 1,035.34 Monthly Expense of UAL~ 100000016191949011.1060.502020 $ 11,415.34 Monthly Expense of UAL~ 100000016191949020.1084.502020 $ 21,954.62 Monthly Expense of UAL~ 100000016191949056.5600.502020 $ 9,875.60 Monthly Expense of UAL~ 100000016191949055.7100.502020 $ 5,070.53 Monthly Expense of UAL~ 100000016191949055.7200.502020 $ 584.04 Monthly Expense of UAL~ 100000016191949055.8000.502020 $ 8,972.99 Monthly Expense of UAL~ 100000016191949055.8100.502020 $ 23,096.15 Monthly Expense of UAL~ 100000016191949Printed: 11/5/2020 12:27:16PMPage 20 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020ELECTRONICVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTPAYMENTNUMBERPAYMENTDATE055.8400.502020 $ 929.16 Monthly Expense of UAL~ 100000016191949CALPERS000714 ‐ 055.9000.502020 $ 18,344.17 Monthly Expense of UAL~ 100000016191949011.9019.502020 $ 9,079.18 Monthly Expense of UAL~ 100000016191949055.9100.502020 $ 16,220.40 Monthly Expense of UAL~ 100000016191949055.9200.502020 $ 8,840.25 Monthly Expense of UAL~ 100000016191949011.1031.502020 $ 188,509.00 Monthly Expense of UAL~ 100000016191956011.1033.502020 $ 770.00 Monthly Expense of UAL~ 100000016191960011.1031.502020 $ 296.00 Monthly Expense of UAL~ 100000016191965011.1033.502020 $ 300,854.00 Monthly Expense of UAL~ 100000016191969011.1024.502020 $ 54.00 Monthly Expense of UAL~ 100000016191975$ 755,956.0010/28/2020 10423011.210210 $ 35.89 Medicare Tax: 3rd Party Sick Pay 100520THE DEPARTMENT OF THE TREASURY004075 ‐ $ 35.8910/23/2020 10424011.210210 $ 99.08 Medicare Tax: 3rd Party Sick Pay 101220THE DEPARTMENT OF THE TREASURY004075 ‐ $ 99.0810/23/2020 10425TOTAL ELECTRONIC$ 10,844,643.29Printed: 11/5/2020 12:27:16PMPage 21 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.9019.590110 $ 415.00 Disaster Recovery Services 137975AGILITY RECOVERY SOLUTIONS005348 ‐ $ 415.0010/20/2020 606339011.1046.520000 $ 835.00 TM4 Siren 12468 011.0014526AIRWAVE COMMUNICATIONS ENTERPR004026 ‐ 011.1046.520000 $ 37.36 Noise Canceling PA Mic 12468 011.0014526011.1046.520000 $ 125.00 Blue/Red/Amber Single Head Models w/ 12468011.0014526011.1046.520000 $ 218.70 Small Center Console 12468 011.0014526011.1046.520000 $ 442.00 NNTN7624C Portable Radio Charger 12468 011.0014526011.1046.520000 $ 125.00 Misc Shop Supplies 12468 011.0014526011.1046.590000 $ 1,138.15 Labor to Install All Light Chargers & 12468 011.0014526011.1046.590000 $ 56.25 Freight 12468 011.0014526011.1046.520000 $ 178.31 Sales Tax 10.00 12468011.1046.520000 $ 213.75 Beta Series Siren 12469 011.0014520011.1046.590000 $ 100.43 Labor to Install & Rewire Amp 12469 011.0014520011.1046.590000 $ 16.88 Shipping 12469 011.0014520011.1046.520000 $ 21.38 Sales Tax 10.00 12469$ 3,508.2110/20/2020 606340Printed: 11/5/2020 12:27:16PMPage 22 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.9019.560010 $ 21.81 Period: 08/06/20 ‐ 09/05/20 15279757AT&T001948 ‐ 011.9019.560010 $ 2,428.16 Period: 08/10/20 ‐ 09/09/20 15295196011.9019.560010 $ 42.22 Period: 08/10/20 ‐ 09/09/20 15295197055.9000.560010 $ 236.82 Period: 08/10/20 ‐ 09/09/20 15295198011.9019.560010 $ 2,065.67 Period: 08/10/20 ‐ 09/09/20 15295199011.9019.560010 $ 1,038.50 Period: 08/10/20 ‐ 09/09/20 15295200056.5600.560010 $ 627.57 Period: 08/10/20 ‐ 09/09/20 15295201056.5600.560010 $ 21.81 Period: 08/10/20 ‐ 09/09/20 15295300011.9019.560010 $ 786.77 Period: 08/10/20 ‐ 09/09/20 15295632011.9019.560010 $ 20.16 Period: 08/15/20 ‐ 09/14/20 15334343$ 7,289.4910/20/2020 606341055.9200.560010 $ 152.00 Period: 08/19/20 ‐ 09/18/20 3053147506AT&T001948 ‐ 011.9019.590110 $ 1,979.40 Period: 09/19/20 ‐ 10/18/20 3490977508$ 2,131.4010/20/2020 606342011.9019.560010 $ 1,136.62 Period: 08/20/20 ‐ 09/19/20 092020AT&T001948 ‐ 011.9019.560010 $ 307.13 Period: 08/20/20 ‐ 09/19/20 092020(2)$ 1,443.7510/20/2020 606343011.9019.560010 $ 46.23 Period: 08/09/20 ‐ 09/08/20 832176480X09162020AT&T MOBILITY002889 ‐ $ 46.2310/20/2020 606344Printed: 11/5/2020 12:27:16PMPage 23 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.9019.590110 $ 599.00 898709914416376957~ 3111967 011.0014588ATLANTIC RADIO TELEPHONE, INC005571 ‐ 011.9019.590110 $ 599.00 898709914416376956~ 3111967 011.0014588011.9019.590110 $ 35.94 Cost Recovery Fee AirƟme ( 3.00%) 3111967 011.0014588$ 1,233.9410/20/2020 606345011.1043.520000 $ 1,262.98 Concrete 94741501CALPORTLAND COMPANY000256 ‐ 020.1084.520000 $ 1,261.87 Concrete 94746987011.1043.520000 $ 806.05 Concrete 94753572011.1043.520000 $ 896.94 Concrete 94768388$ 4,227.8410/20/2020 606346011.1026.596800 $ 1,947.91 TuiƟon Reimbursement 080920JERRY CHAVEZ JR001139 ‐ $ 1,947.9110/20/2020 606347011.1031.596200 $ 1,050.00 DNA Processing 201257CITY OF GLENDALE003379 ‐ $ 1,050.0010/20/2020 606348020.1084.500140 $ 1,299.00 Water Quality TesƟng & ReporƟng 976879CLINICAL LAB OF SAN BERNARDINO003088 ‐ $ 1,299.0010/20/2020 606349011.1026.596200 $ 891.25 Recruitment TesƟng Services SOP51799CPS HR CONSULTING001347 ‐ 011.1026.596200 $ 440.00 Recruitment TesƟng Services SOP51799$ 1,331.2510/20/2020 606350Printed: 11/5/2020 12:27:16PMPage 24 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1043.520000 $ 49.31 Compressed Oxygen~ 637829 011.0014460CRAIG WELDING SUPPLY, CO000310 ‐ 011.1047.520000 $ 224.64 Propane~ 637845 011.0014460$ 273.9510/20/2020 606351011.1049.520000 $ 17.48 Electrical Supplies & Hardware~ 264482 011.0014462CURRENT WHOLESALE ELECTRIC SUP001336 ‐ 011.1049.520000 $ 78.62 Electrical Supplies & Hardware~ 264483 011.0014462011.1048.520000 $ 57.49 Electrical Supplies & Hardware~ 264484 011.0014462011.1049.520000 $ 64.10 Electrical Supplies & Hardware~ 264533 011.0014462011.1049.520000 $ 902.52 Electrical Supplies & Hardware~ 264534 011.0014462011.1049.520000 $ 19.74 Electrical Supplies & Hardware~ 264535 011.0014462011.1049.520000 $ 158.78 Electrical Supplies & Hardware~ 264650 011.0014462011.1048.520000 $ 44.31 Electrical Supplies & Hardware~ 264651 011.0014462011.1049.520000 $ 213.04 Electrical Supplies & Hardware~ 264669 011.0014462011.1049.520000 $ 98.40 Electrical Supplies & Hardware~ 264670 011.0014462011.1049.520000 $ 264.33 Electrical Supplies & Hardware~ 264701 011.0014462011.1049.520000 $ 105.12 Electrical Supplies & Hardware~ 264726 011.0014462011.1049.520000 $ 135.98 Electrical Supplies & Hardware~ 264771 011.0014462$ 2,159.9110/20/2020 606352Printed: 11/5/2020 12:27:16PMPage 25 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1048.590000 $ 100.00 Pest Control Services 13718117DEWEY PEST CONTROL002566 ‐ 011.1048.590000 $ 95.00 Pest Control Services 13718118011.1048.590000 $ 135.00 Pest Control Services 13718119011.1048.590000 $ 75.00 Pest Control Services 13718120011.1049.590000 $ 62.00 Pest Control Services 13718121011.1049.590000 $ 67.00 Pest Control Services 13718122011.1049.590000 $ 42.00 Pest Control Services 13718123011.1048.590000 $ 33.33 Pest Control Services 13718124011.1048.590000 $ 60.00 Pest Control Services 13718612056.5600.590000 $ 65.00 Pest Control Services 13745840$ 734.3310/20/2020 606353011.1048.530015 $ 314.81 Reimb. Possessory Interest Tax~ 101520DORA DOUGLAS006804 ‐ $ 314.8110/20/2020 606354011.1046.520000 $ 900.00 Front DifferenƟal 092820 011.0014530EL MONTE TRANSMISSION004093 ‐ 011.1046.590000 $ 805.00 Labor to Remove & Replace Front 092820 011.0014530011.1046.590000 $ 95.00 Labor to Perform Transmission Service 092820 011.0014530011.1046.520000 $ 90.00 Sales Tax 10.00 092820$ 1,890.0010/20/2020 606355011.9019.560010 $ 64.01 Period: 09/16/20 ‐ 10/15/20 091620FRONTIER005825 ‐ $ 64.0110/20/2020 606356Printed: 11/5/2020 12:27:16PMPage 26 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1048.530015 $ 339.76 Reimb. Possessory Interest Tax~ 101520HILARIO GONZALES001843 ‐ $ 339.7610/20/2020 606357011.1048.596200 $ 67.50 Disposal & Recycling Services 09X00244HAUL AWAY RUBBISH SERVICE CO,005350 ‐ 011.1049.596200 $ 213.00 Disposal & Recycling Services 09X00245011.1033.520000 $ 67.50 Disposal & Recycling Services 09X00246011.1033.520000 $ 67.50 Disposal & Recycling Services 09X00247011.1033.520000 $ 67.50 Disposal & Recycling Services 09X00248011.1033.520000 $ 67.50 Disposal & Recycling Services 09X00249011.1043.596200 $ 1,000.50 Disposal & Recycling Services 09X00252$ 1,551.0010/20/2020 606358011.1026.594200 $ 75.00 ParƟcipaƟon Fee 224126IGOE & COMPANY, INC000686 ‐ $ 75.0010/20/2020 606359011.9019.560010 $ 267.58 Storage Services 202214843IRON MOUNTAIN000829 ‐ $ 267.5810/20/2020 606360011.1043.520000 $ 2,680.00 Type I PlasƟc & Metal Barricade ~ 105766 011.0014565JCL TRAFFIC SERVICES005093 ‐ 011.1043.520000 $ 40.00 Freight 105766 011.0014565011.1043.520000 $ 258.40 Sales Tax 9.5% 105766$ 2,978.4010/20/2020 606361011.9019.590110 $ 128.00 SBF Abstract 21ASRE047LA COUNTY ASSESSOR OFFICE001792 ‐ $ 128.0010/20/2020 606362Printed: 11/5/2020 12:27:16PMPage 27 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1049.520000 $ 56.89 Small Tools, Plumbing & Building 110289 011.0014465LB JOHNSON HARDWARE CO #1000804 ‐ 011.1049.520000 $ 21.88 Small Tools, Plumbing & Building 110300 011.0014465$ 78.7710/20/2020 606364011.1046.520000 $ 218.12 Tires, Accessories & Repairs~ 24713 011.0014434LOPEZ & LOPEZ TIRE SERVICE003908 ‐ 011.1046.520000 $ 220.75 Tires, Accessories & Repairs~ 24822 011.0014434011.1046.520000 $ 220.75 Tires, Accessories & Repairs~ 24897 011.0014434$ 659.6210/20/2020 606365011.1048.530015 $ 495.31 Reimb. Possessory Interest Tax~ 101520VICTOR MACIAS006937 ‐ $ 495.3110/20/2020 606366011.1048.530015 $ 553.17 Reimb. Possessory Interest Tax~ 101520WILLIAM MCCORMICK000222 ‐ $ 553.1710/20/2020 606367011.9019.590110 $ 7,551.03 Managed Print Services IN1633839MRC SMART TECHNOLOGY SOLUTIONS006203 ‐ $ 7,551.0310/20/2020 606368011.1026.597000 $ 93.50 Medical Services 69152930OCCUPATIONAL HEALTH CENTERS OF006586 ‐ 011.1026.597000 $ 138.00 Medical Services 69216065$ 231.5010/20/2020 606369011.1049.590000 $ 5,600.00 Install Ceiling Tiles 11175110OJ INSULATION, L.P.006878 ‐ $ 5,600.0010/20/2020 606370Printed: 11/5/2020 12:27:16PMPage 28 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.120010 $ 1,280.00 Surface Mount Base~ 27489 011.0014562PACIFIC PRODUCTS & SERVICES, L001500 ‐ 011.120010 $ 50.00 Freight 27489 011.0014562011.120010 $ 126.35 Sales Tax 9.5% 27489$ 1,456.3510/20/2020 606371011.1026.596200 $ 52.00 Reimb. Live Scan 101420DWIGHT PIERCE005599 ‐ $ 52.0010/20/2020 606372011.1049.520000 $ 20.86 Plumbing Supplies & Building Hardware~ S1240114001 011.0014466PLUMBING & INDUSTRIAL SUPPLY001943 ‐ 011.1049.520000 $ 15.22 Plumbing Supplies & Building Hardware~ S1240347001 011.0014466$ 36.0810/20/2020 606373011.1049.590000 $ 9,005.38 Janitorial Services 09/20 70937PRIORITY BUILDING SERVICES, LL006416 ‐ $ 9,005.3810/20/2020 606374056.5600.596200 $ 125.00 Alarm Monitoring ~ 62403S 056.0000624SECURITY NETWORK, INC006057 ‐ 056.5600.596200 $ 105.00 Alarm Monitoring ~ 62563M 056.0000624$ 230.0010/20/2020 606375055.7100.520000 $ 975.79 No. I Envelopes ‐ Self Addressed~ 27168 055.0002822SILVA'S PRINTING NETWORK003775 ‐ 055.7100.520000 $ 92.70 Sales Tax 9.5% 27168$ 1,068.4910/20/2020 606376Printed: 11/5/2020 12:27:16PMPage 29 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE055.9100.596200 $ 710.42 OperaƟng Expense 06/20 20712SO CAL JOINT POLE COMMITTEE002079 ‐ 055.9100.596200 $ 715.49 OperaƟng Expense 08/20 20774$ 1,425.9110/20/2020 606377011.1049.596200 $ 136.40 Emissions Fees 30708872SOUTH COAST AQMD001158 ‐ 011.1049.596200 $ 1,511.98 Annual Renewal Fees 3707510$ 1,648.3810/20/2020 606378020.1084.590000 $ 1,278.56 Major Service on EPS 21877SWEINHART ELECTRIC CO005556 ‐ 011.1049.590000 $ 692.12 Major Service on EPS 21878011.1049.590000 $ 773.88 Major Service on EPS 21884011.1049.590000 $ 775.82 Major Service on EPS 21887011.1049.590000 $ 1,080.38 Major Service on EPS 21890011.1049.590000 $ 981.64 Major Service on EPS 21892020.1084.590000 $ 1,025.45 Major Service on EPS 21894$ 6,607.8510/20/2020 606379011.120010 $ 60.00 NaƟonal Toilet Seat Covers~ 574126702 011.0014561THE HOME DEPOT PRO006528 ‐ 011.120010 $ 506.40 Rest Stop Restroom Disinfectant~ 574126702 011.0014561011.120010 $ 53.81 Sales Tax 9.5% 574126702011.120010 $ 121.44 Cleaner Deodorizer Pine Oil~ 574418414 011.0014561011.120010 $ 11.54 Sales Tax 9.5% 574418414$ 753.1910/20/2020 606380Printed: 11/5/2020 12:27:16PMPage 30 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1049.520000 $ 499.50 Miracle Box LeƩer/Legal 12W x 15L x 275125011.0014548THE PAIGE COMPANY, INC.003873 ‐ 011.1049.520000 $ 20.00 Freight 275125 011.0014548011.1049.520000 $ 47.45 Sales Tax 9.5% 275125$ 566.9510/20/2020 606381011.1043.590000 $ 3,053.78 Install Flashing Lights & Gates~ 90099606UNION PACIFIC RAILROAD COMPANY006415 ‐ $ 3,053.7810/20/2020 606383011.9019.560010 $ 832.59 Period: 08/11/20 ‐ 09/10/20 9862520013VERIZON WIRELESS001481 ‐ 055.9000.560010 $ 22.72 Period: 08/24/20 ‐ 09/23/20 9863555773$ 855.3110/20/2020 606384011.9019.560010 $ 627.57 Period: 08/20 71594959VERIZON BUSINESS SERVICES001481 ‐ $ 627.5710/20/2020 606385011.9019.590110 $ 3,219.30 Lease Payment 2274281XEROX FINANCIAL SERVICES, LLC000743 ‐ $ 3,219.3010/20/2020 606386011.1060.502090 $ 40,000.00 SeƩlement & Release of Claims 101520LAW OFFICES OF HELENA S. WISE006936 ‐ $ 40,000.0010/20/2020 606387011.1060.502090 $ 60,000.00 SeƩlement & Release of Claims 101520TORRES, JERRICK000376 ‐ $ 60,000.0010/20/2020 606388Printed: 11/5/2020 12:27:16PMPage 31 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1033.596200 $ 122.43 Portable Restrooms 660861A THRONE CO, INC000005 ‐ $ 122.4310/27/2020 606389011.1033.520000 $ 195.38 OSHA Fire Helmet 226740ALLSTAR FIRE EQUIPMENT, INC001624 ‐ $ 195.3810/27/2020 606390020.1084.596700 $ 60.00 Reimb. Water Treatment 2 Renewal 101520JOSEPH ALVARADO005308 ‐ $ 60.0010/27/2020 606391011.1033.520000 $ 174.11 Propane Tank Rental 3111029647AMERIGAS PROPANE, LP005853 ‐ $ 174.1110/27/2020 606392011.1033.594000 $ 1,915.95 SC Service Agreement 5088684BEARCOM006054 ‐ $ 1,915.9510/27/2020 606393011.1031.570000 $ 80.00 Vehicle Repairs 3702BLACK & WHITE EMERGENCY VEHICL005366 ‐ $ 80.0010/27/2020 606394011.1033.467100 $ 20.00 CollecƟon Services 631024CAINE & WEINER COMPANY, INC004935 ‐ 011.1033.467100 $ 361.00 CollecƟon Services 632381011.1033.467100 $ 328.20 CollecƟon Services 635342$ 709.2010/27/2020 606395011.3060.440100 $ 5,000.00 City County Payment Program FY 2017‐18 101920CAL RECYCLE006941 ‐ $ 5,000.0010/27/2020 606396Printed: 11/5/2020 12:27:16PMPage 32 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1033.560000 $ 136.70 Period: 08/22/20 ‐ 09/21/20 092220(2)CALIFORNIA WATER SERVICE CO000778 ‐ $ 136.7010/27/2020 606397011.1033.590000 $ 15.00 Oxygen BoƩle Refill 743558CALOX, INC001721 ‐ 011.1033.590000 $ 15.00 Oxygen BoƩle Refill 754865011.1033.590000 $ 15.00 Oxygen BoƩle Refill 766105$ 45.0010/27/2020 606398011.1031.466600 $ 20.00 Ref. Report Copy Fee~ 022420DUKE CHOI006752 ‐ $ 20.0010/27/2020 606399011.1031.594200 $ 3,170.12 Inmate Housing 09/20 19720CITY OF HUNTINGTON PARK003846 ‐ $ 3,170.1210/27/2020 606400011.1003.596300 $ 713.00 Re: ElecƟon Advice 41844COLANTUONO, HIGHSMITH & WHATLE005113 ‐ 011.1003.596300 $ 868.00 Re: ElecƟon Advice 42166$ 1,581.0010/27/2020 606401011.1033.590000 $ 27.00 Pest Control Services 13732884DEWEY PEST CONTROL002566 ‐ 011.1033.590000 $ 25.00 Pest Control Services 13732885011.1033.590000 $ 25.00 Pest Control Services 13735068$ 77.0010/27/2020 606402Printed: 11/5/2020 12:27:16PMPage 33 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1033.520000 $ 206.00 Vernon Fire Badge~ 154526IN 011.0014580ENTENMANN‐ROVIN CO001746 ‐ 011.1033.520000 $ 4.50 Packaging & Handling Fees 154526IN 011.0014580011.1033.520000 $ 5.00 Package Insurance 154526IN 011.0014580011.1033.520000 $ 14.00 Freight 154526IN 011.0014580011.1033.520000 $ 21.05 Sales Tax 9.5% 154526IN$ 250.5510/27/2020 606403055.8000.596700 $ 756.00 Pryor+ Renewal~ 259413 055.0002832FRED PRYOR SEMINARS & CAREERTR000159 ‐ 055.8100.596700 $ 1,512.00 Pryor+ Renewal~ 259413 055.0002832055.9000.596700 $ 2,457.00 Pryor+ Renewal~ 259413 055.0002832$ 4,725.0010/27/2020 606405020.1084.500140 $ 1,317.58 Sodium Hypochlorite 142251FULLER ENGINEERING, INC006622 ‐ 020.1084.500140 $ 1,196.34 Sodium Hypochlorite 142365$ 2,513.9210/27/2020 606406011.1002.596550 $ 14,300.00 Membership dues FY 2020‐2021 101520GATEWAY CITIES COUNCIL OF GOVE000456 ‐ $ 14,300.0010/27/2020 606407020.1084.520000 $ 303.66 Building Hardware~ 9663585629 011.0014440GRAINGER, CO001712 ‐ 020.1084.520000 $ 238.00 Building Hardware~ 9664009058 011.0014440$ 541.6610/27/2020 606408Printed: 11/5/2020 12:27:16PMPage 34 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1046.520000 $ 165.00 LDR Hose~ C65884 011.0014527HAAKER EQUIPMENT COMPANY001346 ‐ 011.1046.520000 $ 48.00 Tiger Tail~ C65884 011.0014527011.1046.590000 $ 29.00 Freight C65884 011.0014527011.1046.520000 $ 20.24 Sales Tax 9.5% C65884$ 262.2410/27/2020 606409011.1004.596200 $ 2,865.73 Audit Services ‐ Sales Tax~ SIN003462HINDERLITER DELLAMAS & ASSOC003076 ‐ $ 2,865.7310/27/2020 606410011.1043.520000 $ 1,300.00 Yodock 6" Orange Water Wall~ 105791 011.0014570JCL TRAFFIC SERVICES005093 ‐ 011.1043.520000 $ 462.50 JBC Open Top Delineator~ 105791 011.0014570011.1043.520000 $ 180.66 Sales Tax 10.25 105791$ 1,943.1610/27/2020 606411011.1049.590000 $ 210.00 Pool Maintenance 5931LA POOL GUYS005340 ‐ $ 210.0010/27/2020 606412011.1033.520000 $ 37.22 Small Tools, Plumbing & Building 110516 011.0014480LB JOHNSON HARDWARE CO #1000804 ‐ $ 37.2210/27/2020 606413011.1002.596550 $ 1,055.25 LA County Division Dues~ 3901LEAGUE OF CALIFORNIA CITIES000897 ‐ $ 1,055.2510/27/2020 606414Printed: 11/5/2020 12:27:16PMPage 35 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1033.520000 $ ‐195.90 Medical Supplies~ 090120 011.0014478LIFE‐ASSIST, INC001060 ‐ 011.1033.520000 $ 20.63 Medical Supplies~ 1024320 011.0014478011.1033.520000 $ 790.59 Medical Supplies~ 1027837 011.0014478011.1033.520000 $ 86.53 Medical Supplies~ 1028939 011.0014478011.1033.520000 $ 67.45 Medical Supplies~ 1031719 011.0014478$ 769.3010/27/2020 606415011.1046.520000 $ 219.94 Auto Parts & Accessories~ 45531 011.0014435NAPA AUTO PARTS000309 ‐ 011.1046.520000 $ 16.60 Auto Parts & Accessories~ 45814 011.0014435011.1046.520000 $ 111.66 Auto Parts & Accessories~ 46363 011.0014435011.1046.520000 $ 412.11 Auto Parts & Accessories~ 46640 011.0014435011.1046.520000 $ 86.29 Auto Parts & Accessories~ 47897 011.0014435011.1046.520000 $ 58.12 Auto Parts & Accessories~ 48117 011.0014435011.1046.520000 $ 48.11 Auto Parts & Accessories~ 48148 011.0014435011.1046.520000 $ 430.60 Auto Parts & Accessories~ 49127 011.0014435011.1046.520000 $ ‐158.41 Auto Parts & Accessories~ 50070 011.0014435011.1046.520000 $ 44.35 Auto Parts & Accessories~ 50183 011.0014435011.1046.520000 $ 297.31 Auto Parts & Accessories~ 50279 011.0014435011.1046.520000 $ 58.64 Auto Parts & Accessories~ 50297 011.0014435011.1046.520000 $ 61.91 Auto Parts & Accessories~ 50298 011.0014435$ 1,687.2310/27/2020 606416Printed: 11/5/2020 12:27:16PMPage 36 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1060.520000 $ 559.00 94" Conference Table Slate~ MK549605TDQ 011.0014545NATIONAL BUSINESS FURNITURE001524 ‐ 011.1060.520000 $ 1,672.00 NesƟng Chair‐Arms‐Fabric Seat~ MK549605TDQ 011.0014545011.1060.520000 $ 432.37 Freight MK549605TDQ 011.0014545011.1060.520000 $ ‐200.00 Discount MK549605TDQ011.1060.520000 $ 211.95 Sales Tax 9.5% MK549605TDQ$ 2,675.3210/27/2020 606417055.9100.596500 $ 206.00 Reimb. IEEE 2021 Annual Membership 101920VIET NGUYEN000289 ‐ $ 206.0010/27/2020 606418011.1046.520000 $ 127.79 Auto Parts & Accessories~ 3049294135 011.0014436O'REILLY AUTO PARTS005934 ‐ 011.1046.520000 $ 65.66 Auto Parts & Accessories~ 3049294157 011.0014436011.1046.520000 $ 150.72 Auto Parts & Accessories~ 3049294236 011.0014436011.1046.520000 $ ‐127.79 Auto Parts & Accessories~ 3049294484 011.0014436011.1046.520000 $ 139.90 Auto Parts & Accessories~ 3049295566 011.0014436011.1046.520000 $ 90.06 Auto Parts & Accessories~ 3049298293 011.0014436011.1046.520000 $ 128.97 Auto Parts & Accessories~ 3049298298 011.0014436011.1046.520000 $ 45.25 Auto Parts & Accessories~ 3049299096 011.0014436011.1046.520000 $ 24.43 Auto Parts & Accessories~ 3049299271 011.0014436$ 644.9910/27/2020 606419Printed: 11/5/2020 12:27:16PMPage 37 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE020.1084.520000 $ 79.95 Plumbing Hardware & Supplies~ S1240064001 011.0014445PLUMBING & INDUSTRIAL SUPPLY001943 ‐ 020.1084.520000 $ 79.62 Plumbing Hardware & Supplies~ S1240081001 011.0014445020.1084.520000 $ 171.41 Plumbing Hardware & Supplies~ S1240471001 011.0014445$ 330.9810/27/2020 606420011.4031.596700 $ 9,700.00 SMIP Enrollment / B. Gray 5055POLICE EXECUTIVE RESEARCH FORU006939 ‐ $ 9,700.0010/27/2020 606421011.1049.590000 $ 9,005.38 Janitorial Services 10/20 71909PRIORITY BUILDING SERVICES, LL006416 ‐ 011.1049.590000 $ 8,660.00 Day Porter Services 10/20 71911$ 17,665.3810/27/2020 606422011.1033.596200 $ 1,500.00 Medical Director Fees~ 092720RICHARD P GUESS MD, INC003869 ‐ $ 1,500.0010/27/2020 606423011.1031.520000 $ 10.80 Laundry Services~ 11954 011.0014447STATE STREET LAUNDRY000191 ‐ 011.1031.520000 $ 14.40 Laundry Services~ 11955 011.0014447011.1031.520000 $ 11.70 Laundry Services~ 11956 011.0014447011.1031.520000 $ 10.80 Laundry Services~ 11958 011.0014447011.1031.520000 $ 10.80 Laundry Services~ 11959 011.0014447$ 58.5010/27/2020 606424Printed: 11/5/2020 12:27:16PMPage 38 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020EARLY CHECKSVENDOR NAME AND NUMBERACCOUNTNUMBERINVOICEAMOUNTDESCRIPTIONINVOICEP.O.#PAYMENTAMOUNTCHECKNUMBERPAYMENTDATE011.1024.593200 $ 319.50 Re: Jerry Chavez v. City of Vernon~ 17200STREAM KIM HICKS WRAGE & ALFAR006438 ‐ $ 319.5010/27/2020 606425011.200100 $ 128.00 Terminate coverage 9/30/20, refund on Ref000227733FRANCIS W SUMNER006935 ‐ $ 128.0010/27/2020 606426011.1033.560000 $ 225.00 Hydrant 100120TRI‐CITY MUTUAL WATER COMPANY000282 ‐ $ 225.0010/27/2020 606427055.8000.590000 $ 427.28 SubstaƟon Oil Samples 5900289034WEIDMANN ELECTRICAL TECHNOLOGY002075 ‐ $ 427.2810/27/2020 606428011.1043.520000 $ 773.66 Regulatory Signs & MounƟng Hardware~ 89742011.0014470ZUMAR INDUSTRIES, INC001153 ‐ $ 773.6610/27/2020 606429TOTAL EARLY CHECKS$ 261,579.47Printed: 11/5/2020 12:27:16PMPage 39 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020RECAP BY FUNDFUNDELECTRONIC TOTALEARLY CHECK TOTALWARRANT TOTALGRAND TOTALS$ 876,705.92$ 1,120,765.35$0.00$ 244,059.43011 ‐ GENERAL176,460.47184,771.910.008,311.44020 ‐ WATER9,768,262.359,776,526.570.008,264.22055 ‐ LIGHT & POWER10,155.5411,099.920.00944.38056 ‐ NATURAL GAS13,059.0113,059.010.000.00057 ‐ FIBER OPTICGRAND TOTAL$11,106,222.76$0.00$261,579.47$10,844,643.29TOTAL CHECKS TO BE PRINTED 0Printed: 11/5/2020 12:27:16PMPage 40 of 41
CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 56NOVEMBER 17, 2020VOID LISTCHECKNUMBERVENDOR NAMEAMOUNT606363 LAW OFFICES OF HELENA SUNNY WI $ 40,000.00606382 JERRICK TORRES 60,000.00Printed: 11/5/2020 12:27:16PMPage 41 of 41
City Council Agenda Item Report
Agenda Item No. COV-408-2020
Submitted by: John Lau
Submitting Department: Finance/Treasury
Meeting Date: November 17, 2020
SUBJECT
City Payroll Warrant Register
Recommendation:
Approve City Payroll Warrant Register No. 773, for the period of October 1 through October 31, 2020,
which totals $3,092,832.24 and consists of ratification of direct deposits, checks and taxes totaling
$2,034,715.45 and ratification of checks and electronic fund transfers (EFT) for payroll related
disbursements totaling $1,058,116.79 paid through operating bank account.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall
prepare warrants covering claims or demands against the City which are to be presented to City Council
for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared
City Payroll Account Warrant Register No. 773 covering claims and demands presented during the
period of October 1 through October 31, 2020, drawn, or to be drawn, from East West Bank for City
Council approval.
Fiscal Impact:
The fiscal impact of approving City Payroll Warrant Register No. 773, totals $3,092,832.24. The Finance
Department has determined that sufficient funds to pay such claims/demands, are available in the
respective accounts referenced on City Payroll Warrant Register No. 773.
Attachments:
1. City Payroll Account Warrant Register No. 773
Raquel Franco | 11/9/2020 8:32 AMPAYROLL WARRANT REGISTERCity of VernonNo.773Month ofNovember 2020I hereby Certify: that claims or demands covered by the This is to certify that the claims or demandsabove listed warrants have been audited as to accuracycovered by the above listed warrants have beenand availability of funds for payments thereof; and that audited by the City Council of the City of Vernonsaid claims or demands are accurate and that funds are and that all of said warrants are approved for pay-available for payments thereof. mentsScott A. WilliamsDATEDirector of Finance / City TreasurerDATEDate:Page 1 of 1Payroll Warrant Register Memo (002) : Warrant11/9/2020
Payrolls reported for the month October:
09/13/20 - 09/26/20, Paydate 10/08/20
09/27/20 - 10/10/20, Paydate 10/22/20
Payment
Method Date Payment Description Amount
CHECKS 10/08/20 Net payroll, checks 7,836.42$
ACH 10/08/20 Net payroll, direct deposits 791,531.49
ACH 10/08/20 Payroll taxes 232,251.80
ACH 10/22/20 Net payroll, direct deposits 8,552.23
ACH 10/22/20 Payroll taxes 777,247.86
CHECKS 10/22/20 Net payroll, checks 217,295.65
Total net payroll and payroll taxes 2,034,715.45
606327 10/08/20 Franchise Tax Board 242.31
10426 10/08/20 Vernon Police Officers Benefit Association 2,033.04
10427 10/08/20 IBEW Union Dues 3,142.59
10428 10/08/20 ICMA Retirement Trust 457 32,736.58
10343 10/15/20 Blue Shield of California 392,956.45
10344 10/15/20 MetLife - Group Benefits 29,985.42
10441 10/02/20 Mutual of Omaha 10,117.92
10443 10/05/20 Colonial 5,940.46
10442 10/06/20 AFLAC 11,677.04
10440 10/20/20 MES Vision 4,720.21
10431 10/26/20 CalPERS 263,059.69
10432 10/08/20 State Disbursement Unit 789.22
606404 10/22/20 Franchise Tax Board 242.31
10433 10/22/20 Vernon Police Officers Benefit Association 2,033.04
10434 10/22/20 Teamsters Local 911 2,088.00
10435 10/22/20 ICMA Retirement Trust 457 31,536.57
10438 11/06/20 CalPERS 264,026.72
10439 10/23/20 State Disbursement Unit 789.22
Payroll related disbursements, paid through
Operating bank account 1,058,116.79
Total net payroll, taxes, and related disbursements 3,092,832.24$
Page 1 of 1
City Council Agenda Item Report
Agenda Item No. COV-373-2020
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: November 17, 2020
SUBJECT
Fire Department Activity Report
Recommendation:
Receive and file the August 2020 Report.
Background:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of August 1
through August 31, 2020. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic
Testing, Public Service Programs, Routine Maintenance, and an incident summary sheet provided by LA
County Fire (which will be the new format moving forward). It is important to note that due to the
COVID-19 pandemic resulting in the temporary closure of non-essential businesses and in adherence to
the Los Angeles County Health Officer's Orders and guidelines for social distancing to minimize
COVID-19 exposure, Fire inspections ceased during the months of April and May, impacting the
year-to-date figures in the activity report. The Fire Department resumed inspections effective June 1,
2020.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. Fire Department Activity Report - August 2020
ACTIVITY TYPE This Period Last Year This This Year
FIRE PREVENTION:Last Year To Date Period To Date
Regular Inspections (#): 212 953 4 117
Re-Inspections (#): 27 148 0 4
Spec. Haz. Inspections (#): 8 23 0 5
Total Inspections: 247 1124 4 126
Total Staff Hours: 313 1628 6 191
PRE-INCIDENT (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
Planning 212 1487 186 1455
District Familiarization 193 1476 196 1447
Total Hours: 405 2963 382 2902
PERIODIC TEST (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
Hose Testing 0 4 0 14
Pump Testing 0 21 10 61
Total Hours: 0 25 10 75
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
August 1, 2020 to August 31, 2020
*Reduction in activity due to transitioning to electronic inspection reporting system.
0
200
400
600
800
1000
1200
Last Year To Date Period To Date
This Period Last Year This This Year
Annual Business Fire Inspections
Page 1
TRAINING (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
Firefighting 264 1928 261 2115
Hazardous Materials 98 547 79 639
Safety 249 1965 243 1877
Apparatus Operations 262 2039 255 1064
Equipment Operations 266 2027 252 1946
CPR 24 72 4 128
First Aid 135 625 126 980
Total Hours: 1298 9203 1220 8749
PUBLIC SERVICE PROGRAMS (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
School Programs 4 28 0 6
Fire Brigades 6 16 0 12
Emergency Preparedness 33 204 49 367
Total Hours: 43 248 49 385
ROUTINE MAINTENANCE (HOURS):
This Period Last Year This This Year
Last Year To Date Period To Date
Station 261 2002 257 2000
Apparatus 258 1986 260 2021
Equipment 274 2022 264 2061
Total Hours: 793 6010 781 6082
Personnel Activity Total By Hours: 2852 20077 2448 18384
261
79
243
255
252
4
126
1220
Fire Training Hours
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
Page 2
Los Angeles County Fire Department
CSL - Report City Details
Alarm
Date
Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident
Full Street
Address
Basic First
Arrived At
Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
08/10/20 LAC20238126 ARREST 1945 East 55TH
VERNON CA
90058
1945 East
55TH Street
S164
08/11/20 LAC20239090 INJA South SANTA FE
VERNON CA
90058
South SANTA
FE Avenue
S164
08/13/20 LAC20241529 BEHAVB 321 -EMS call,
excluding
vehicle accident
with injury
Exchange South
DOWNEY Los
Angeles CO CA
90058
Exchange
South
DOWNEY
Road
E163
08/15/20 LAC20243546 UNC 321 -EMS call,
excluding
vehicle accident
with injury
4305 South
SANTA FE
VERNON CA
90058
4305 South
SANTA FE
Avenue
S164
08/16/20 LAC20244501 INVI 4330 DISTRICT
VERNON CA
90058
4330
DISTRICT
Boulevard
HM777
08/22/20 LAC20251916 ALRA 111 - Building
fire
2533 East 27TH
VERNON CA
90058
2533 East
27TH Street
BC92
08/29/20 LAC20260286 INVO 600 - Good
intent call,
other
South
ALAMEDA
VERNON CA
90058
South
ALAMEDA
Street
E516
Page 3
City Council Agenda Item Report
Agenda Item No. COV-389-2020
Submitted by: Gregory Garcia
Submitting Department: Police Department
Meeting Date: November 17, 2020
SUBJECT
Police Department Activity Report
Recommendation:
Receive and file the September 2020 Report.
Background:
The Vernon Police Department's activity report consists of activity during the specified reporting period,
including a summary of calls for service, and statistical information regarding arrests, traffic collisions,
stored and impounded vehicles, recovered stolen vehicles, the number of citations issued, and the
number of reports filed.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. Police Department Activity Report – September 2020
Type VERNON POLICE DEPARTMENTDepartment Activity ReportJurisdiction:First Date:Last Date:09/01/202009/30/2020DepartmentAll Units Primary UnitVERNONDescriptionComplaintVPD10-6OFFICER IS 10-6 C7,961,962,10-10, WASH, EQUIPMENT,ETC27626510-96C10-96 CHARLES (CITY HALL SECURITY CHECK)7710-96HPICK UP THE JAIL PAPER WORK FROM HP JAIL44140SUPPLEMENTAL REPORT1614166COURT ORDER VIOLATION5120001RINJURY HIT AND RUN REPORT2120002NON-INJURY HIT AND RUN15620002RNON-INJURY HIT AND RUN REPORT1611211ROBBERY132240ASSAULT51242BATTERY133242RBATTERY REPORT32261RRAPE REPORT11273.5DOMESTIC VIOLENCE41314INDECENT EXPOSURE32415DISTURBING THE PEACE4115417BRANDISHING A WEAPON41422RTERRORIST THREATS REPORT64459BURGLARY194459AAUDIBLE BURGLARY ALARM331155459RBURGLARY REPORT269459SSILENT BURGLARY ALARM2511459VBURGLARY TO A VEHICLE62459VRBURGLARY TO A VEHICLE REPORT149476RFRAUD REPORT31484PETTY THEFT73484RPETTY THEFT REPORT139487GRAND THEFT82487RGRAND THEFT REPORT3321496RECEIVING STOLEN PROPERTY11586PARKING PROBLEM3430586EPARKING ENFORCEMENT111Page of 410/01/2020 05:10:05
Type VERNON POLICE DEPARTMENTDepartment Activity ReportJurisdiction:First Date:Last Date:09/01/202009/30/2020DepartmentAll Units Primary UnitVERNONDescriptionComplaintVPD594VANDALISM267594RVANDALISM REPORT2418602TRESPASS5919647FDRUNK IN PUBLIC31653MRANNOYING PHONE CALLS REPORT11901TINJURY TRAFFIC COLLISION289901TRINJURY TRAFFIC COLLISION REPORT93902TNON-INJURY TRAFFIC COLLISION8444902TRNON-INJURY TRAFFIC COLLISION REPORT31909CTRAFFIC CONTROL64909ETRAFFIC ENFORCEMENT42909TTRAFFIC HAZARD53911911 MISUSE / HANGUP104911ACONTACT THE REPORTING PARTY2518917AABANDONED VEHICLE64925SUSPICIOUS CIRCUMSTANCES10240927UNKNOWN TROUBLE114A459RATTEMPT BURGLARY REPORT43A484ATTEMPT PETTY THEFT21A487RATTEMPT GRAND THEFT REPORT11AGTAATTEMPT GRAND THEFT AUTO72AGTARATTEMPT GRAND THEFT AUTO REPORT53AR LOGUPDATE THE AR LOG11ASSISTFDASSIST FIRE DEPARTMENT2913BOSIGBROKEN SIGNAL OR LIGHT118BOVEHBROKEN DOWN VEHICLE2417CCDETAILCOUNCIL CHAMBERS DETAIL21CITCKCITATION CHECK32CIVILCIVIL MATTER52COPCOP DETAIL84DEMOSTRADEMONSTRATION4212DETDETECTIVE INVESTIGATION84412Page of 410/01/2020 05:10:05
Type VERNON POLICE DEPARTMENTDepartment Activity ReportJurisdiction:First Date:Last Date:09/01/202009/30/2020DepartmentAll Units Primary UnitVERNONDescriptionComplaintVPDDETAILDETAIL33DOADEAD ON ARRIVAL31DPTASTDEPARTMENTAL ASSIST85DUIDRIVING UNDER THE INFLUENCE11FILINGOFFICER IS 10-6 REPORT WRITING147142FOUNDFOUND PROPERTY REPORT43FUFOLLOW UP54GTAGRAND THEFT AUTO52GTARGRAND THEFT AUTO REPORT2013HBCHAILED BY A CITIZEN179ILLDPG RPTILLEGAL DUMPING REPORT31LOCATELOCATED VERNON STOLEN VEHICLE / PLATES VIA TELETYPE106LOJACKLOJACK HIT55LPRLICENSE PLATE READER137MISPRMISSING PERSON REPORT21MR60MISC REPORT32PANIC ALARMPANIC ALARM/DURESS ALARM72PAPDPUBLIC ASSIST-POLICE2314PATCKPATROL CHECK304228PEDCKPEDESTRIAN CHECK7332PLATELOST OR STOLEN PLATES REPORT11PRSTRANPRISONER TRANSPORTED32RECRECOVERED STOLEN VEHICLE IN THE FIELD4817RECKLESS DRVRECKLESS DRIVING (23103)114REPOREPOSSESSION44ROADRAGEROAD RAGE62RRRAIL ROAD PROBLEM85SEAACASEAACA ANIMAL CALLS22SHOTSSHOTS51SPEEDSPEED CONTEST OR SPEEDING (23109)104SRMETSRMET DETAIL103TRAFFIC STOPTRAFFIC STOP159883Page of 410/01/2020 05:10:05
Type VERNON POLICE DEPARTMENTDepartment Activity ReportJurisdiction:First Date:Last Date:09/01/202009/30/2020DepartmentAll Units Primary UnitVERNONDescriptionComplaintVPDUNATTACHEDTRUNATTACHED TRAILER33VCKVEHICLE CHECK12293VEH RELEASEVEHICLE RELEASE55VIDEOCHECKVIDEO EQUIPMENT CHECK (10-96 V)21VMCVIOVERNON MUNICIPAL CODE VIOLATION51WARRANTWARRANT ARREST22WELCKWELFARE CHECK4417WRNTSVCWARRANT SERVICE41Department: 26991629Overall: 269916294Page of 410/01/2020 05:10:05
VERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 09/30/20
TRAFFIC COLLISIONS NO. PROPERTY RECOVERED
TOTAL 38 VEHICLES: $92,800.00
NON-INJURY 26
INJURY 12
Persons Injured 13
Pedestrian 0
Fatalities 0
City Property Damage 4
Hit & Run (Felony) 2
Hit & Run (Misdemeanor) 11
VEHICLES STORED PROPERTY RECOVERED FOR
Unlicensed Driver/Impounded Vehicle 12 OTHER DEPARTMENTS
Unattached Trailer 0 VEHICLES: $89,500.00
Abandoned/Stored Vehicle 2
Traffic Hazard 0
CITATIONS
Citations Iss (Prisoner Release) 34
Citations Iss (Other Violations) 0
Parking 46
Hazardous 10
Non-Hazardous 15
Citations Iss (Moving) 25
Citations Iss (Total) 71
CASES CLEARED BY ARREST
AR20-269 CR20-1475 459 PC AR20-290 CR20-1569 21310(A) PC
AR20-271 CR20-1493 10851(A) VC AR20-292 CR20-1577 14601.1(A) VC
AR20-272 CR20-1498 10851(A) VC AR20-293 CR20-1580 459 PC
AR20-273 CR20-1501 11364(A) HS AR20-294 CR20-1582 166(C)(1) PC
AR20-275 CR20-1503 496(A) PC AR20-295 CR20-1585 11377(A) HS
AR20-278 CR20-1507 272(A) PC AR20-296 CR20-1589 11364(A) HS
AR20-279 CR20-1523 273.5(A) PC AR20-297 CR20-1601 487(A) PC
AR20-280 CR20-1433 594(B)(1) PC AR20-298 CR20-1612 602 PC
AR20-281 CR20-1533 148(A)(1) PC AR20-307 CR20-1627 11364(A) HS
AR20-282 CR20-1530 487(A) PC AR20-308 CR20-1629 422 PC
AR20-284 CR20-1545 459 PC AR20-309 CR20-1639 602 PC
AR20-286 CR20-1551 10851(A) VC AR20-316 CR20-1640 602 PC
AR20-287 CR20-1555 459 PC
AR20-288 CR20-1565 487 PC
AR20-289 CR20-1383 496 PC
MALE FEMALE TOTAL
BURGLARY (& ATTEMPTED)5 5
CARRY CONCEALED DIRK OR DAGGER 1 1
CRIMINAL THREATS 11
DOMESTIC VIOLENCE 11
GRAND THEFT: AUTO (& ATTEMPTED)213
GRAND THEFT: PROPERTY (& ATTEMPTED)44
ROBBERY 0
WARRANT (VERNON CASE)0
WARRANT (OUTSIDE AGENCY)11
TOTAL FELONY ARRESTS 14 2 16
MALE FEMALE TOTAL
COURT ORDER VIOLATION 1 1
CONTRIBUTE TO DELINQUENCY OF A MINOR 11
DRIVING W/SUSPENDED LICENSE 1 1
DRIVING UNDER THE INFLUENCE 2 2
PETTY THEFT 0
POSSESSION OF NARCOTICS 1 1
POSSESSION OF PARAPHERNALIA 3 3
POSSESSION OF STOLEN PROPERTY 3 1 4
PUBLIC NUISANCE 6 14 20
RESISTING ARREST 1 1
TRESPASSING 7 6 13
VANDALISM 1 1
WARRANT (VERNON CASE) 2 2
WARRANT (OUTSIDE AGENCY)0
TOTAL MISD. ARRESTS 28 22 50
MALE FEMALE TOTAL
BURGLARY 0
CARRY LOADED FIREARM IN PUBLIC 0
ROBBERY 0
VANDALISM 0
WARRANT 0
TOTAL JUVENILES DET. 0 0 0
108
222
4
334
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE:
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS ARRESTED
ADULT FELONY ARRESTS AND DISPOSITIONS
PERIOD ENDING: 09/30/2020
ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS
JUVENILES DETAINED --- FELONY AND MISDEMEANOR
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/01/202009/01/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009159724901 S BOYLE AV, VERNON594RKARNEY PROPERTY MANAGEMENT07:21:3709/01/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201468 CA0197300VPDVALENZUELA,FERNANDO*26E07:24:3807:51:2907:30:28202009159794900 LOMA VISTA AV, VERNON594RUA INFINITY10:30:0009/01/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201469 CA0197300VPDVALENZUELA,FERNANDO*26E10:32:57 10:32:5710:33:14VPDSWINFORD,PHILLIP41E10:33:07 10:33:0811:10:2810:46:19202009159963579 BANDINI BL, VERNONREPOUPS14:49:4509/01/2020REPORPTDepartmentOCA NumberRMS JurisVPD CR20201470 CA0197300VPDRECORDS BUREAU*RECD15:05:4614:57:5220200915997ALCOA AV // SLAUSON AV, VERNON901TUNK14:50:2409/01/2020ORRPTDepartmentOCA NumberRMS JurisVPD CR20201471 CA0197300VPDVALENZUELA,FERNANDO*26E14:50:52 14:50:5815:36:5714:53:51VPDFINO,MARCUS38W14:52:1515:36:5714:54:09VPDSWINFORD,PHILLIP41E14:50:56 14:50:5915:36:5715:01:26MR C TOWMR C TO15:01:19 15:01:2015:36:5815:13:42202009160052131 E 51ST, VERNON20002RUNK16:51:3909/01/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201472 CA0197300VPDZOZAYA,OSCAR/ARANA,ANDRE*40W16:55:0317:33:4317:03:12VPDFINO,MARCUS38W17:03:3116:57:01202009160062900 S SUNOL DR, VERNONGTARUNK16:55:3909/01/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201473 CA0197300VPDVALENZUELA,FERNANDO*26E17:30:1016:55:391Page of 209/02/202004:48:39
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/01/202009/01/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009160115353 DOWNEY RD, VERNON487R18:39:4409/01/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201474 CA0197300VPDFINO,MARCUS*38W18:40:0819:04:2718:42:20VPDVALENZUELA,FERNANDO26E18:44:3219:00:0418:46:54202009160185526 S SOTO, VERNON459LA CLOSEOUT22:54:5909/01/20201015RPTDepartmentOCA NumberRMS JurisVPD CR20201475 CA0197300VPDRAMOS,JOSE*3222:55:4901:56:5323:01:12VPDLANDA,RAFAEL31W22:56:1801:56:5322:58:01VPDVILLEGAS,RICHARD43E22:58:0701:56:5323:00:07VPDSANTOS,DANIELS222:58:0901:46:0822:58:37VPDESTRADA,IGNACIOS301:46:1022:59:37* Denotes Primary Unit2Page of 209/02/202004:48:39
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/02/202009/02/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916020E DISTRICT BL // 50TH, VERNON20001RDANNY PEREZ05:16:2609/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201476 CA0197300VPDVILLEGAS,RICHARD*43E05:19:3305:49:4305:23:11VPDRAMOS,JOSE3205:19:3505:49:4305:24:1720200916030PACIFIC BL // CHAMBERS, VERNON901T07:53:3409/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201477 CA0197300VPDVALENZUELA,FERNANDO*31W07:54:21 07:54:2208:35:5507:55:10VPDFINO,MARCUS26W07:55:0108:34:0907:55:25202009160414900 LOMA VISTA AV, VERNONA487RUA INFINITY10:55:1609/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201478 CA0197300VPDSWINFORD,PHILLIP*43E10:57:45 10:58:1711:44:1711:00:06202009160424250 S ALAMEDA, VERNON459RAMERICAN STORAGE11:17:0409/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201480 CA0197300VPDFINO,MARCUS*26W11:21:09 12:26:3312:27:48 13:01:5711:22:5520200916049S SOTO // FRUITLAND AV, VERNON902T12:29:2309/02/2020CITYRPTDepartmentOCA NumberRMS JurisVPD CR20201481 CA0197300VPDSWINFORD,PHILLIP*43E12:36:5813:12:1612:41:32VPDSTEVENSON,KENT,JR41E13:45:5012:41:05202009160512636 LEONIS BL, VERNON594RUNK12:48:4309/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201482 CA0197300VPDVALENZUELA,FERNANDO*31W12:54:04 13:03:4513:45:0613:08:10202009160541Page of 309/03/202005:05:06
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/02/202009/02/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009160545275 S DISTRICT BL, VERNON211MAKESAPCE13:39:5909/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201483 CA0197300VPDZOZAYA,OSCAR/ARANA,ANDRE*4013:41:06 13:41:2215:05:2213:48:35VPDFINO,MARCUS26W14:17:0613:46:54VPDVALENZUELA,FERNANDO31W13:45:1714:34:2313:46:41VPDSTEVENSON,KENT,JR41E14:54:5713:45:53VPDSWINFORD,PHILLIP43E13:41:08 13:41:2414:46:2913:47:34VPDCHAVEZ,JERRY,JRS114:12:1113:43:47VPDMARTINEZ,GABRIELS515:05:2314:01:3320200916055DENNISON/GAGE, LOS ANGELESLOCATECHP/INTER CITY TOW14:03:2109/02/2020VREC202009160564305 S SANTA FE AV, VERNONWARRANT14:09:0909/02/2020RPT1015DepartmentOCA NumberRMS JurisVPD CR20201484 CA0197300VPDENCINAS,ANTHONY*5D3115:19:1914:09:52202009160603883 S SOTO, VERNON2000215:14:5509/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201485 CA0197300VPDSWINFORD,PHILLIP*43E15:44:2515:15:11202009160693636 E 26TH, VERNONGTARTNT18:35:0409/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201486 CA0197300VPDSTEVENSON,KENT,JR*41E18:38:5419:20:4118:43:35VPDSWINFORD,PHILLIP43E19:09:5218:43:38202009160742Page of 309/03/202005:05:06
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/02/202009/02/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009160742035 E 49TH, VERNONVMCVIOJORDANA COSMETICS22:10:1609/02/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201487 CA0197300VPDLANDA,RAFAEL*3122:13:1123:29:0222:15:37VPDRAMOS,JOSE32W22:13:1323:29:0222:15:42VPDGODOY,RAYMOND38E22:13:1723:29:0322:15:43VPDSANTOS,DANIELS222:13:1923:29:0322:15:44VPDESTRADA,IGNACIOS322:13:2123:29:0322:15:46* Denotes Primary Unit3Page of 309/03/202005:05:06
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/03/202009/03/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009160783690 S SANTA FE AV, VERNON459AM RENA02:43:3309/03/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201488 CA0197300VPDRAMOS,JOSE*32W02:45:5604:03:0602:51:41VPDLANDA,RAFAEL3102:45:5803:37:4802:52:23VPDGODOY,RAYMOND38E03:37:50 04:03:0602:53:58VPDSANTOS,DANIELS203:37:5203:01:49202009160803825 S SANTA FE AV, VERNON459VRELITE DIVISION GROUP05:55:4709/03/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201489 CA0197300VPDRAMOS,JOSE*32W05:57:4706:51:0206:06:00VPDLANDA,RAFAEL3106:51:0206:33:53202009160833451 E 26TH, VERNONGTARUNITED STEEL FENCE06:56:5309/03/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201490 CA0197300VPD*32E07:04:57 07:05:2407:15:19VPDCERDA,PAUL,JR41E07:07:2508:46:2407:18:30VPDMARTINEZ,GABRIELS507:43:2008:25:20202009160915925 ALCOA AV, VERNON487RGOLDBERG & SOLOVY FOODS09:15:3509/03/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201491 CA0197300VPDSWINFORD,PHILLIP*4309:18:2509:19:40VPDCERDA,PAUL,JR41E09:25:5810:29:0009:53:57202009160984717 E DISTRICT BL, VERNON21113:31:3409/03/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201492 CA0197300VPDNEWTON,TODD*26W13:33:00 13:33:1413:59:1513:43:45VPDSTEVENSON,KENT,JR31W13:51:3614:49:2313:53:13VPDCERDA,EUGENIO/SALDANA,CARLOS32E13:34:3014:57:4913:35:59VPDCERDA,PAUL,JR41E13:51:4914:24:4913:53:101Page of 209/04/202001:01:29
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/03/202009/03/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009160984717 E DISTRICT BL, VERNON21113:31:3409/03/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201492 CA0197300VPDSWINFORD,PHILLIP4313:33:03 13:33:1614:49:1813:49:28VPDMARTINEZ,GABRIELS514:49:1413:49:3420200916103E VERNON AV // SANTA FE AV, VERNONREC15:55:3209/03/2020RPT1015VRECSRVDDepartmentOCA NumberRMS JurisVPD CR20201493 CA0197300VPDSWINFORD,PHILLIP*4317:28:0515:56:50VPDNEWTON,TODD26W16:14:3516:03:30VPDSTEVENSON,KENT,JR31W17:28:1016:03:35VPDCERDA,EUGENIO/SALDANA,CARLOS32E18:17:4316:14:19VPDMARTINEZ,GABRIELS516:40:2816:03:27* Denotes Primary Unit2Page of 209/04/202001:01:29
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/04/202009/04/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009161372126 E 52D, VERNON487RAMERICAN PRINT WORKS07:49:0509/04/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201494 CA0197300VPDNEWTON,TODD*41W07:52:1108:40:2608:00:38202009161485526 BANDERA, LOS ANGELESRECSGT ONOPA11:35:0409/04/2020VRECVPDCERDA,EUGENIO/SALDANA,CARLOS*3211:38:5013:17:3011:53:2720200916153S ALAMEDA // 55TH, VERNON902TROBERTO14:33:3609/04/2020RPTVREC1015DepartmentOCA NumberRMS JurisVPD CR20201495 CA0197300VPD CR20201498 CA0197300VPDSTEVENSON,KENT,JR*22W14:35:45 14:35:5017:16:1714:37:51VPDNEWTON,TODD41W14:35:49 14:35:5214:39:24 17:51:5314:57:4320200916155S ATLANTIC BL // BANDINI BL, VERNON20002R14:45:2909/04/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201497 CA0197300VPDDOCHERTY,MICHAEL*43E14:47:25 14:49:0916:13:3115:17:09202009161563480 E 26TH, VERNONGTARKANCAN14:52:1109/04/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201496 CA0197300VPDCERDA,PAUL,JR*40E14:54:2514:57:35VPDCERDA,EUGENIO/SALDANA,CARLOS3214:55:3316:23:4315:03:51202009161603301 LEONIS BL, VERNON902TFDS17:38:4909/04/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201499 CA0197300VPDCERDA,PAUL,JR*40E17:45:25 17:45:4417:53:39VPDDOCHERTY,MICHAEL43E17:52:5018:54:1317:53:371Page of 209/05/202005:36:05
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/04/202009/04/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916175MAYWOOD AV // DISTRICT BL, VERNONTRAFFIC STOP22:41:2909/04/2020DASOWVOIDDepartmentOCA NumberRMS JurisVPD CR20201500 CA0197300VPDREDONA,BRYAN*31E23:15:3622:41:29VPDCAM,PATRICK40E22:41:3223:15:3722:45:13* Denotes Primary Unit2Page of 209/05/202005:36:05
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/05/202009/05/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916180S SANTA FE AV // VERNON AV, VERNONRECKLESS DRVPATRICK00:08:2009/05/20201015RPTCITESOWDepartmentOCA NumberRMS JurisVPD CR20201501 CA0197300VPDCROSS,JEREMY*S401:03:3000:11:33VPDLUCAS,JASON2200:59:4800:13:56VPDMANNINO,NICHOLAS26W00:11:3701:04:0800:12:22202009161812800 S SOTO, VERNONTRAFFIC STOPVERNON FIRE STATION 301:03:1409/05/20201015VIRPTDepartmentOCA NumberRMS JurisVPD CR20201502 CA0197300VPDCAM,PATRICK*40E02:40:5001:03:15VPDLUCAS,JASON2201:03:2201:15:34VPDMANNINO,NICHOLAS26W01:39:2701:33:04VPDREDONA,BRYAN31E01:03:2301:39:3101:25:01VPDMADRIGAL,ALFONSO38W01:06:1103:28:2601:07:10VPDCROSS,JEREMYS401:08:1601:03:3320200916185S SOTO // WASHINGTON BL, VERNONTRAFFIC STOP01:39:5409/05/20201015VIRPTDepartmentOCA NumberRMS JurisVPD CR20201503 CA0197300VPDMANNINO,NICHOLAS*26W04:40:0601:39:54VPDLUCAS,JASON2201:41:0204:40:0601:46:27VPDREDONA,BRYAN31E04:40:0601:40:10VPDCAM,PATRICK40E02:40:5204:40:0702:42:58VPDCROSS,JEREMYS404:39:3704:40:0720200916195PACIFIC BL // SANTA FE AV, VERNON901TRVERIZON WIRELESS 1-800-451-524208:47:2909/05/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201504 CA0197300VPDDOCHERTY,MICHAEL*43W08:48:1909:37:3508:49:571Page of 209/06/202004:59:20
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/05/202009/05/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916195PACIFIC BL // SANTA FE AV, VERNON901TRVERIZON WIRELESS 1-800-451-524208:47:2909/05/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201504 CA0197300VPDCERDA,EUGENIO/SALDANA,CARLOS32E09:37:3408:51:43VPDFLORES,TERESA38E08:49:5809:32:38VPDNEWTON,TODD40W09:28:5408:55:06202009162063451 E 26TH, VERNON140UNITED STEEL FENCE12:01:2009/05/2020SUPVPDFLORES,TERESA*38E12:06:10 12:06:2313:21:0012:27:0820200916224SEVILLE AV // LEONIS BL, VERNONREC18:37:4309/05/2020VRECVSDepartmentOCA NumberRMS JurisVPD CR20201505 CA0197300VPDFLORES,TERESA*38E18:38:3918:53:1918:41:10VPD2219:12:1218:52:30VPD31W19:12:1318:41:23VPDNEWTON,TODD40W18:44:0818:41:1620200916231FURLONG PL // VERNON AV, VERNON415LETTY20:20:1509/05/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201506 CA0197300VPDREDONA,BRYAN*31W20:21:47 20:22:1520:53:5220:24:24VPDMADRIGAL,ALFONSO3820:21:48 20:22:1620:33:1720:25:00VPDCAM,PATRICK40E20:27:5020:24:26VPDCROSS,JEREMYS420:22:2120:41:2920:24:31* Denotes Primary Unit2Page of 209/06/202004:59:20
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/06/202009/06/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916253S SOTO // 46TH, VERNONTRAFFIC STOP00:32:1309/06/20201015CITERPTNRDDepartmentOCA NumberRMS JurisVPD CR20201507 CA0197300VPDLUCAS,JASON*2202:49:5700:32:14VPDREDONA,BRYAN31W00:35:0302:20:0700:40:42VPDMADRIGAL,ALFONSO3800:32:25 00:32:2502:35:0300:34:56VPDCAM,PATRICK40E00:35:0401:51:5600:35:38VPDCROSS,JEREMYS402:12:5300:51:59202009162943876 S SANTA FE AV, VERNON459RWALL SHOPT16:36:4909/06/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201508 CA0197300VPDFLORES,TERESA*26E16:38:05 16:38:0617:29:3016:39:59VPDVILLEGAS,RICHARD40W18:04:0917:28:59VPDDOCHERTY,MICHAEL4316:42:4517:38:3217:07:51VPDONOPA,DANIELS717:18:3617:41:5817:22:49* Denotes Primary Unit1Page of 109/07/202006:00:57
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/07/202009/07/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009163211950 E 25TH, VERNONREC03:44:0009/07/2020VRECVSDepartmentOCA NumberRMS JurisVPD CR20201509 CA0197300VPDREDONA,BRYAN*43W04:56:4503:44:00VPDLUCAS,JASON22W04:00:3804:29:3904:06:04VPDFINO,MARCUS26E03:55:2704:21:3204:03:13VPDCAM,PATRICK32E03:53:2304:42:5903:57:39USTOWUS TOW04:21:30 04:22:0104:43:0104:26:16VPDLANDA,RAFAELXS04:00:3904:42:5704:06:18202009163336505 MAYWOOD AV, HUNTINGTON PARKLOCATEHPPD07:25:3609/07/2020VRECRPT202009163342288 E 27TH, VERNONREC07:39:4809/07/2020VRECVSRPTDepartmentOCA NumberRMS JurisVPD CR20201511 CA0197300VPDVALENZUELA,FERNANDO*31W10:37:3307:39:55MR C TOWMR C TO10:14:57 10:14:5810:37:3310:24:30202009163352721 E 45TH, VERNONREC07:43:0509/07/2020VRECRPTDepartmentOCA NumberRMS JurisVPD CR20201510 CA0197300VPDFLORES,TERESA*32E09:11:5707:43:05VPDVALENZUELA,FERNANDO31W07:46:0608:46:5207:48:14202009163532626 E 26TH, VERNONAGTARNATIONAL READY MIX CONCRETE12:19:4109/07/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201513 CA0197300VPDVILLEGAS,RICHARD*43E14:35:4012:19:41VPDFLORES,TERESA32E13:02:3312:46:171Page of 209/08/202004:57:17
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/07/202009/07/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916355BANDINI BL // SOTO, VERNONGTARWILLIAM BORJAS12:57:1809/07/2020RPCBRPTDepartmentOCA NumberRMS JurisVPD CR20201512 CA0197300VPDZOZAYA,OSCAR/ARANA,ANDRE*40W13:40:23 13:40:2414:59:2413:46:36202009163632626 E 26TH, VERNON487RNATIONAL READY MIX CONCRETE15:04:3909/07/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201515 CA0197300VPDVILLEGAS,RICHARD*43E15:05:5916:15:2515:13:0820200916365E DISTRICT BL // CORONA AV, VERNONSRMETCHRISTINA VILLA15:29:1209/07/2020RPTMETDepartmentOCA NumberRMS JurisVPD CR20201514 CA0197300VPDFLORES,TERESA*32E15:31:0016:42:0215:31:04VPDVALENZUELA,FERNANDO31W15:31:0216:08:4415:36:28VPDZOZAYA,OSCAR/ARANA,ANDRE40W16:09:0315:52:14VPDCHAVEZ,JERRY,JRS115:42:5615:32:52202009163791400 VELASCO ST, LOS ANGELESLOCATEABSOLUTE TOWING21:27:4709/07/2020VRECVPDRECORDS BUREAU*RECD22:03:2321:28:34* Denotes Primary Unit2Page of 209/08/202004:57:17
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/08/202009/08/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009163952050 E 55TH, VERNON459VRLINEAGE LOGISTICS07:26:3009/08/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201516 CA0197300VPDARANA,ANDRE*40W07:28:21 07:28:2408:12:0507:35:31202009163972700 FRUITLAND AV, VERNON487RGAVINA & SONS07:41:3209/08/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201517 CA0197300VPDFLORES,TERESA*26E07:43:05 07:43:0507:45:01VPDSWINFORD,PHILLIP32W07:53:47 07:53:4709:42:1207:56:35202009164035503 S BOYLE AV, VERNON459VRREED ELECTRIC08:46:2109/08/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201522 CA0197300VPDFLORES,TERESA*26E08:49:08 08:49:0910:54:12 12:50:5908:59:52202009164062126 E 52D, VERNON487RP AND Y T-SHIRT09:34:3809/08/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201518 CA0197300VPDZOZAYA,OSCAR/ARANA,ANDRE*40W09:36:39 09:36:3910:12:1509:40:23202009164082916 S SANTA FE AV, VERNONA459RFARHAN ENTERPRISES09:59:4409/08/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201519 CA0197300VPDZOZAYA,OSCAR/ARANA,ANDRE*40W10:12:17 10:12:2010:50:0110:19:44202009164102929 S SANTA FE AV, VERNON487RBAKER COUPLING CO10:34:5509/08/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201520 CA0197300VPDSWINFORD,PHILLIP*32W10:38:15 10:38:1811:05:5710:39:40202009164124724 E 26TH, VERNONILLDPG RPTKOOLER AIR CONDITIONER10:46:0909/08/2020RPTVIDepartmentOCA NumberRMS JurisVPD CR20201521 CA01973001Page of 209/09/202005:04:39
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/08/202009/08/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009164124724 E 26TH, VERNONILLDPG RPTKOOLER AIR CONDITIONER10:46:0909/08/2020RPTVIDepartmentOCA NumberRMS JurisVPD CR20201521 CA0197300VPDZOZAYA,OSCAR/ARANA,ANDRE*40W10:50:03 10:50:0310:54:16VPDFLORES,TERESA26E10:54:1412:09:2311:04:23VPDVALENZUELA,FERNANDO31E11:42:2413:18:2711:50:17USTOWUS TOW12:37:34 12:37:3413:18:2712:56:34202009164143451 E 26TH, VERNON140UNITED STEEL FENCE11:23:0609/08/2020SUPVPDVALENZUELA,FERNANDO*31E11:23:50 11:23:5011:42:2011:27:55202009164332700 FRUITLAND AV, VERNON140GAVINA & SONS15:20:2309/08/2020SUPVPDSWINFORD,PHILLIP*32W15:22:4015:40:1215:25:56* Denotes Primary Unit2Page of 209/09/202005:04:39
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/09/202009/09/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916459E 46TH // BOYLE AV, VERNON273.5AT&T MOBILITY 800 635 6840 401:02:5709/09/20201015RPTDepartmentOCA NumberRMS JurisVPD CR20201523 CA0197300VPDLANDA,RAFAEL*4301:03:3802:39:2901:05:12VPDFINO,MARCUS20E02:39:2801:05:02VPDRAMOS,JOSE40W01:05:5101:18:4801:08:00MR C TOWMR C TO01:49:45 01:49:4602:39:29VPDESTRADA,IGNACIOS302:36:1701:07:09202009164724305 S SANTA FE AV, VERNON10-610:00:4909/09/2020RPT1015VPDVELEZ,MARISSA*5D3410:30:3210:00:49202009164745950 ALCOA AV, VERNONREPO10:34:3209/09/2020REPODepartmentOCA NumberRMS JurisVPD CR20201524 CA0197300VPDRECORDS BUREAU*RECD10:45:2010:36:2620200916491615 S 3RD AVE, AVOCADO HEIGHTSDET14:57:1709/09/2020VIVPDESCOBEDO,ALEXY*5D3316:20:3714:57:19VPDHERNANDEZ,EDWARD5D3216:20:3714:57:44MR C TOWMR C TO14:58:51 14:59:3416:20:3816:08:13202009164963001 BANDINI BL, VERNONPATCK16:36:0109/09/2020RPTVPDARANA,ANDRE*40W16:37:5616:36:01202009164984305 S SANTA FE AV, VERNONMISPR17:33:0209/09/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201525 CA01973001Page of 209/10/202005:07:46
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/09/202009/09/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009164984305 S SANTA FE AV, VERNONMISPR17:33:0209/09/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201525 CA0197300VPDVALENZUELA,FERNANDO*32W18:17:2517:47:02VPDARANA,ANDRE40W19:25:4317:47:05* Denotes Primary Unit2Page of 209/10/202005:07:46
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/10/202009/10/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009165292532 E 49TH, VERNON487SCOTT CAMPBELL04:37:3209/10/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201526 CA0197300VPDLANDA,RAFAEL*43E04:39:0505:26:2904:43:53VPDGODOY,RAYMOND31W04:39:0805:26:2804:43:48VPDRAMOS,JOSE4004:41:1905:26:2804:43:5020200916549E DOWNEY RD // BANDINI, VERNON594RMICHAEL09:22:2809/10/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201527 CA0197300VPDCERDA,EUGENIO/SALDANA,CARLOS*40E09:24:1209:57:1409:32:47202009165525024 HAMPTON, VERNON459RLUXXEL11:09:2109/10/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201528 CA0197300VPDNEWTON,TODD*32W11:11:05 11:11:0611:59:3511:14:51202009165682126 E 52D, VERNON140P AND Y T-SHIRT16:05:0309/10/2020SUPVPDNEWTON,TODD*32W16:08:15 16:08:1616:25:5816:14:27202009165702126 E 52D, VERNON487RAMERICAN PRINT WORKS16:26:5209/10/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201529 CA0197300VPDNEWTON,TODD*32W16:55:3116:26:52202009165714820 E 50TH, VERNON487RBON APPETIT16:42:0509/10/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201530 CA0197300VPDCERDA,EUGENIO/SALDANA,CARLOS*40E16:43:19 16:43:2017:56:4516:43:57202009165811Page of 209/11/202000:07:12
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/10/202009/10/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009165815899 DOWNEY RD, VER594DOWNTOWN WHOLESALERS19:58:3009/10/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201531 CA0197300VPDMADRIGAL,ALFONSO*31E19:59:02 20:00:3920:45:0820:00:41VPDMANNINO,NICHOLAS26E19:59:04 20:01:0220:42:4120:01:46VPDGODOY,RAYMOND32W20:01:1720:45:0820:05:07VPD43W20:05:2520:45:0820:10:25VPDESTRADA,IGNACIOS320:37:1120:05:27202009165874305 S SANTA FE AV, VERNONGTAR22:24:2509/10/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201532 CA0197300VPDMANNINO,NICHOLAS*26E22:24:3723:13:32* Denotes Primary Unit2Page of 209/11/202000:07:12
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/11/202009/11/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009166133770 E 26TH, VERNONAGTABNSF06:12:1209/11/2020RPT1015DepartmentOCA NumberRMS JurisVPD CR20201533 CA0197300VPDMANNINO,NICHOLAS*26E06:13:38 06:15:4007:22:1406:19:14VPDMADRIGAL,ALFONSO31E06:13:42 06:15:4207:09:3306:19:15VPDGODOY,RAYMOND32W07:09:3106:20:17VPDESTRADA,IGNACIOS306:22:3907:18:4106:27:30VPDMARTINEZ,GABRIELS507:22:1407:09:59202009166144415 PACIFIC BL, VERNON459VRVACANT LOT06:46:1009/11/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201534 CA0197300VPD*40E06:56:55 07:18:2708:05:3807:32:21VPDNEWTON,TODD41W08:25:3007:48:56202009166184433 PACIFIC BL, VERNON487RLIKE DREAMS08:00:2009/11/2020RPTVPDNEWTON,TODD41W08:25:34202009166252848 LEONIS BL, VERNONVCK13:05:1409/11/2020RPTVSDepartmentOCA NumberRMS JurisVPD CR20201536 CA0197300VPDCERDA,EUGENIO/SALDANA,CARLOS*40E14:30:2513:05:142020091662752N // MALABAR, HUNTINGTON PARK902THPPD13:18:3409/11/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201535 CA0197300VPDDOCHERTY,MICHAEL*43W13:19:4413:48:2013:20:37VPDCERDA,PAUL,JR32E13:48:1913:31:23202009166284820 E 50TH, VERNONDET13:36:5909/11/202010151Page of 209/12/202005:25:19
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/11/202009/11/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009166284820 E 50TH, VERNONDET13:36:5909/11/20201015VPDVELEZ,MARISSA*5D3413:36:5917:49:2713:45:41VPDCERDA,EUGENIO/SALDANA,CARLOS40E14:30:3415:43:0914:35:23VPDNEWTON,TODD41W13:37:1514:45:5713:45:42VPDHERNANDEZ,EDWARD5D3213:37:0617:49:2713:45:44202009166305503 S BOYLE AV, VERNON140REED ELECTRIC14:17:1409/11/2020SUPVPDCERDA,PAUL,JR*32E14:19:4814:57:5014:22:43202009166323455 SAN GABRIEL RIVERPARKWAY, PICO RIVERALOCATEHELMS TOW14:40:2109/11/2020VRECVPDRECORDS BUREAU*RECD15:08:2814:42:09202009166336062 ALCOA AV, VERNONREPOA RUDIN15:54:3009/11/2020REPODepartmentOCA NumberRMS JurisVPD CR20201537 CA0197300VPDRECORDS BUREAU*RECD18:15:4416:01:38* Denotes Primary Unit2Page of 209/12/202005:25:19
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/12/202009/12/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009166826199 MALBURG WY, VERNON459AA4 PUSHING THE LIMIT13:50:0509/12/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201538 CA0197300VPDNEWTON,TODD*41W13:50:54 13:51:1015:28:5913:57:28VPDFLORES,TERESA31W13:58:5215:23:3514:03:28VPDCERDA,EUGENIO/SALDANA,CARLOS32E14:00:0316:08:1614:06:17VPDDOCHERTY,MICHAEL43E13:58:5415:20:3514:16:16VPDONOPA,DANIELS714:00:5015:13:2314:07:23202009166846199 MALBURG WY, VERNONFOUNDA415:27:5909/12/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201539 CA0197300VPDNEWTON,TODD*41W15:30:3915:29:0020200916693S DISTRICT BL // ATLANTIC BL, VERNON20002RERIC18:01:5109/12/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201540 CA0197300VPDDOCHERTY,MICHAEL*43E18:03:08 18:03:3918:23:3418:10:5820200916706E 45TH // SAINT CHARLES, VERNONREC22:36:0009/12/2020VRECDepartmentOCA NumberRMS JurisVPD CR20201541 CA0197300VPDREDONA,BRYAN*40W23:16:5322:36:00VPDMANNINO,NICHOLAS31E23:16:5322:40:07VPDCAM,PATRICK43W22:36:0223:00:2222:39:50USTOWUS TOW22:44:01 22:44:0323:16:5423:00:46202009167082575 S SANTA FE AV, VERNONGTA22:47:0109/12/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201542 CA0197300VPDMADRIGAL,ALFONSO*32E22:49:3723:32:1122:50:42* Denotes Primary Unit1Page of 109/13/202004:59:20
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/13/202009/13/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916716E DISTRICT BL // CORONA AV, VERNON901TRDESIREE01:40:3209/13/2020ORCITYRPTDepartmentOCA NumberRMS JurisVPD CR20201543 CA0197300VPDREDONA,BRYAN*40W01:42:3202:00:1801:44:46VPDMANNINO,NICHOLAS31E01:43:1302:49:4001:44:34VPDMADRIGAL,ALFONSO32E02:06:3502:48:3902:15:11VPDCAM,PATRICK43W01:42:4602:14:1701:44:45202009167193007 FRUITLAND AV, VERNON459ATHREE PLUS ONE02:40:1109/13/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201544 CA0197300VPDREDONA,BRYAN*40W02:41:4804:39:2902:41:49VPDMANNINO,NICHOLAS31E02:49:4404:59:4702:52:08VPDMADRIGAL,ALFONSO32E02:48:4204:59:4702:52:06VPDCAM,PATRICK43W02:41:5304:39:3202:43:17VPDCROSS,JEREMYS402:51:3403:23:2902:57:57202009167275526 S SOTO, VERNON459RLA CLOSEOUT INC05:29:2409/13/2020RPT1015DepartmentOCA NumberRMS JurisVPD CR20201545 CA0197300VPDREDONA,BRYAN*40W05:31:0907:34:3205:32:17VPDDOCHERTY,MICHAEL2207:54:1607:54:37VPDMANNINO,NICHOLAS31E05:36:5907:01:3206:00:36VPDMADRIGAL,ALFONSO32E06:19:4506:42:5006:24:13VPDVILLEGAS,RICHARD41W08:00:5206:56:33VPDCAM,PATRICK43W07:34:3505:32:20VPDFLORES,TERESA44E06:48:4907:59:5906:55:57VPDCROSS,JEREMYS406:49:2206:01:48202009167303027 FRUITLAND AV, VERNON140COMMERCIAL PACIFIC TIRE06:37:2709/13/2020SUPVPDMADRIGAL,ALFONSO*32E07:04:1706:42:511Page of 209/14/202005:39:51
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/13/202009/13/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009167475051 E SLAUSON AV, VERNONMR6013:50:3009/13/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201546 CA0197300VPDFLORES,TERESA*31E14:28:0013:50:30VPDDOCHERTY,MICHAEL2213:52:5014:27:5913:53:12* Denotes Primary Unit2Page of 209/14/202005:39:51
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/14/202009/14/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916774S SANTA FE AV // VERNON AV, VERNONTRAFFIC STOP00:58:0009/14/2020VIDepartmentOCA NumberRMS JurisVPD CR20201547 CA0197300VPDFINO,MARCUS*32W01:31:5300:58:00VPDREDONA,BRYAN40E01:21:1801:08:56VPDCAM,PATRICK4300:58:06 00:58:0801:26:0901:00:22VPDCROSS,JEREMYS401:31:5300:58:02USTOWUS TOW01:12:35 01:13:0901:31:5301:18:10202009167962263 E VERNON AV, VERNON459RREFORMATION07:03:3609/14/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201548 CA0197300VPDZOZAYA,OSCAR*32W08:22:1108:38:0807:07:5520200916802E 57TH // 1ST, VERNON487RLUIS CHAVEZ07:54:2609/14/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201550 CA0197300VPDFLORES,TERESA*26W07:56:20 07:56:2108:04:11 09:42:0908:00:07VPDFLORES,TERESA41W08:56:4908:04:08202009168064305 S SANTA FE AV, VERNON484RCITY OF VERNON08:54:3709/14/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201549 CA0197300VPDFLORES,TERESA*41W09:17:3508:56:53202009168084801 S HOOPER, LOS ANGELESLOCATELAPD NEWTON09:24:5709/14/2020VRECRPT202009168093007 FRUITLAND AV, VERNON140THREE PLUS ONE09:34:0509/14/2020SUPVPDVALENZUELA,FERNANDO*31E09:38:10 09:38:1109:42:371Page of 309/15/202004:56:52
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/14/202009/14/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009168093007 FRUITLAND AV, VERNON140THREE PLUS ONE09:34:0509/14/2020SUPVPDFLORES,TERESA26W09:42:3510:13:4909:55:05VPDFLORES,TERESA41W10:52:0010:13:47202009168102263 E VERNON AV, VERNON140REFORMATION10:19:3809/14/2020SUPVPDZOZAYA,OSCAR*32W10:21:04 10:21:0510:44:3810:31:16202009168193200 BANDINI BL, VERNONRECACE N RAVE CLOTHING12:53:0209/14/2020VRECRPTDepartmentOCA NumberRMS JurisVPD CR20201552 CA0197300VPDVILLEGAS,RICHARD*43E12:54:45 12:54:4614:05:4313:00:03VPDVALENZUELA,FERNANDO31E14:16:3513:46:20 15:16:0713:05:49USTOWUS TOW14:26:10 14:26:1015:16:0714:45:52202009168206311 MALABAR, HUNTINGTON PARKREC13:43:2509/14/2020VREC1015RPTDepartmentOCA NumberRMS JurisVPD CR20201551 CA0197300VPDCHAVEZ,JERRY,JR*S113:46:0114:20:3313:46:03VPDVALENZUELA,FERNANDO31E13:46:4014:16:3413:53:11VPDZOZAYA,OSCAR32W14:34:4913:50:37VPDFLORES,TERESA41W13:46:4215:34:2713:50:15VPDVILLEGAS,RICHARD43E13:48:1313:56:31VPDREYNA,JOSE S5D2315:05:3314:01:38MR C TOWMR C TO13:58:46 13:58:4715:30:3014:16:17202009168283220 E 26TH, VERNON5947 UP16:33:3209/14/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201553 CA0197300VPDVALENZUELA,FERNANDO*31E16:35:05 16:35:0616:35:44VPDVILLEGAS,RICHARD43E16:35:41 16:35:4117:14:4216:41:202Page of 309/15/202004:56:52
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/14/202009/14/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916831S DISTRICT BL // ATLANTIC BL, VERNON20002RELA OPER 60332417:00:0309/14/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201554 CA0197300VPDZOZAYA,OSCAR*32W17:01:44 17:01:4517:45:2017:10:12VPDVILLEGAS,RICHARD43E17:14:4517:45:2017:29:02* Denotes Primary Unit3Page of 309/15/202004:56:52
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/15/202009/15/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009168523825 S SANTA FE AV, VERNON45900:50:3609/15/20201015RPTDepartmentOCA NumberRMS JurisVPD CR20201555 CA0197300VPDRAMOS,JOSE*40W02:19:2100:50:36VPDFINO,MARCUS2000:50:4502:29:0700:53:11VPDLUCAS,JASON26E00:52:0202:19:12 03:00:2100:53:29VPDSANTOS,DANIELS202:18:3800:54:36VPDESTRADA,IGNACIOS302:18:4000:54:3420200916858E WASHINGTON BL // DOWNEY RD, VERNONREC03:45:3809/15/2020VRECDepartmentOCA NumberRMS JurisVPD CR20201556 CA0197300VPDLUCAS,JASON*26E04:36:2603:45:39MR C TOWMR C TO04:18:34 04:18:3604:36:2604:29:3420200916860S ATLANTIC BL // BANDINI BL, VERNON901TT-MOBILE USA05:54:2809/15/2020RPTORDepartmentOCA NumberRMS JurisVPD CR20201557 CA0197300VPDLUCAS,JASON*26E05:55:2207:08:4306:01:10VPDFINO,MARCUS2005:55:3607:08:0506:02:19VPDZOZAYA,OSCAR32E06:56:3007:28:5007:06:19VPDRAMOS,JOSE40W06:04:1906:50:2006:15:13VPDGRAY,BRANDONL106:05:4405:56:41USTOWUS TOW06:35:59 06:36:0007:28:5007:19:35202009168673451 E 26TH, VERNONMR60UNITED STEEL FENCE08:12:2109/15/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201558 CA0197300VPDVILLEGAS,RICHARD*43E08:14:04 08:14:0408:55:0808:21:23202009168732390 E 48TH, VERNON487RTHE HYV10:36:4909/15/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201559 CA0197300VPDVALENZUELA,FERNANDO*31W10:39:05 10:39:0610:42:071Page of 309/16/202005:01:40
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/15/202009/15/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009168732390 E 48TH, VERNON487RTHE HYV10:36:4909/15/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201559 CA0197300VPDSWINFORD,PHILLIP40W10:39:3211:03:5110:40:10202009168742870 E 54TH, VERNON487RCREATIVE COMFORT DESIGNS10:38:3909/15/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201560 CA0197300VPDZOZAYA,OSCAR*32E10:42:04 10:42:0511:53:5110:53:49202009168793031 E VERNON AV, VERNONSRMETAMPM12:54:0309/15/2020METRPTDepartmentOCA NumberRMS JurisVPD CR20201563 CA0197300VPDVALENZUELA,FERNANDO*31W12:55:09 12:55:3715:55:3812:59:08VPDZOZAYA,OSCAR32E14:38:5914:45:53VPDSWINFORD,PHILLIP40W12:55:10 12:55:3913:33:5112:57:16VPDVILLEGAS,RICHARD43E14:49:1813:15:48VPDCHAVEZ,JERRY,JRS114:47:0912:58:05202009168812727 E VERNON AV, VERNON242ROVERHILL FARMS13:30:3909/15/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201561 CA0197300VPDSWINFORD,PHILLIP*40W13:33:5114:04:5713:35:40202009168835600 S ALAMEDA, VERNON S/A 100GTARBROADLEAF14:20:4309/15/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201562 CA0197300VPDSWINFORD,PHILLIP*40W14:21:50 14:21:5114:53:1914:28:09202009168922929 S SANTA FE AV, VERNON901TUNK18:02:3509/15/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201564 CA0197300VPDZOZAYA,OSCAR*32E18:03:21 18:03:2118:03:332Page of 309/16/202005:01:40
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/15/202009/15/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009168922929 S SANTA FE AV, VERNON901TUNK18:02:3509/15/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201564 CA0197300VPDVALENZUELA,FERNANDO31W18:03:31 18:03:3118:38:0018:06:15VPDVILLEGAS,RICHARD43E18:04:2818:38:0018:08:51* Denotes Primary Unit3Page of 309/16/202005:01:40
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/16/202009/16/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene2020091692027TH//SANTA FE, VERNON487FARHAN ENTERPRISES03:07:4709/16/20201015RPTDepartmentOCA NumberRMS JurisVPD CR20201565 CA0197300VPDFINO,MARCUS*20W03:08:0804:33:0903:10:28VPDGODOY,RAYMOND26E03:08:1104:33:0903:10:29VPDRAMOS,JOSE4003:08:1004:33:0903:10:31VPDSANTOS,DANIELS203:56:5603:10:22VPDESTRADA,IGNACIOS303:56:5803:10:25202009169536199 MALBURG WY, VERNON459RA4 MOSHAY12:40:4309/16/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201566 CA0197300VPDCERDA,PAUL,JR*43E12:43:05 12:43:1613:24:1512:49:2520200916963555 PICO AVE, LONG BEACHDET16:43:3009/16/20201015VPDENCINAS,ANTHONY*5D3118:27:17 19:05:5816:43:30VPDHERNANDEZ,EDWARD5D3219:05:5816:44:45VPDESCOBEDO,ALEXY5D3318:27:24 17:35:0816:44:45VPDVELEZ,MARISSA5D3418:27:15 17:35:0816:44:46202009169734310 MAYWOOD AV, VERNONGTAR21:32:1109/16/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201567 CA0197300VPDFINO,MARCUS*26W21:33:07 21:33:0922:15:3321:33:35* Denotes Primary Unit1Page of 109/17/202004:56:42
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/17/202009/17/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200916994E VERNON AV // SOTO ST, VERNON901TBENNIE04:01:4209/17/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201568CA0197300VPDGODOY,RAYMOND*38E04:02:5404:42:4204:03:37VPDLANDA,RAFAEL4004:03:1204:42:4204:04:07VPDRAMOS,JOSE4304:03:1004:42:4304:06:07202009170165899 DOWNEY RD, VERNON422RDOWNTOWN WHOLSALERS11:22:0709/17/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201570CA0197300VPDSWINFORD,PHILLIP*43W13:16:54 13:16:5515:20:3013:47:3020200917018S SOTO // FRUITLAND AV, VERNON41711:30:3309/17/2020RPT1015METDepartmentOCA NumberRMS JurisVPDCR20201569CA0197300VPDCHAVEZ,JERRY,JR*S111:33:10 11:33:2214:29:2811:41:06VPDSTEVENSON,KENT,JR2211:34:3016:56:3611:41:04VPDCERDA,PAUL,JR41E11:34:3214:29:3212:02:34VPDSWINFORD,PHILLIP43W13:16:3812:02:30202009170205837 S DISTRICT BL, VERNON20002RDUNN EDWARDS14:12:2409/17/2020RPTVIDepartmentOCA NumberRMS JurisVPDCR20201571CA0197300VPDCERDA,PAUL,JR*41E14:29:35 14:50:5616:16:4415:03:26VPDSWINFORD,PHILLIP43W16:12:5515:20:35MR C TOWMR C TO15:35:54 15:39:1116:13:0116:00:24202009170304551 LOMA VISTA AV, VERNONGTARGLENN ROSE MEAT19:28:0109/17/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201572CA0197300VPD*26E19:32:3619:43:04VPDMADRIGAL,ALFONSO31W20:14:5221:04:1220:17:40VPD3819:32:5219:44:01 22:07:0519:59:481Pageof109/18/202000:03:30
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/18/202009/18/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009170571912 E VERNON AV, VERNON594RRED CHAMBER CO.08:43:1009/18/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201573CA0197300VPDNEWTON,TODD*41W08:44:25 08:44:4909:21:2408:47:35202009170623151 FRUITLAND AV, VERNON902TWHOLESALE MERCHANDISE09:45:5509/18/2020RPTORDepartmentOCA NumberRMS JurisVPDCR20201574CA0197300VPDCERDA,EUGENIO/VALENZUELA,FERNANDO*40E09:48:10 09:48:3510:56:4709:56:53VPDFLORES,TERESA3110:20:4909:56:5520200917068LOMA VISTA AV // 49TH, VERNONREC11:12:3009/18/2020VRECDepartmentOCA NumberRMS JurisVPDCR20201575CA0197300VPDCERDA,EUGENIO/VALENZUELA,FERNANDO*40E12:02:2811:12:3020200917069348 MAIN ST, EL SEGUNDOWARRANTEL SEGUNDO PD12:27:0409/18/20201015VPDSTEVENSON,KENT,JR*22W12:29:46 12:29:4714:30:4913:42:01* Denotes Primary Unit1Pageof 109/19/202005:29:05
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/19/202009/19/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009171085190 SANTA FE, VERNON20002T-MOBILE USA01:14:5009/19/2020VIDepartmentOCA NumberRMS JurisVPDCR20201576CA0197300VPDCAM,PATRICK*31E01:20:37 01:20:3701:37:4901:24:07VPDGODOY,RAYMOND1Z801:38:2101:24:04VPDMANNINO,NICHOLAS26W01:22:2702:15:1501:25:41VPDMADRIGAL,ALFONSO3801:38:4101:22:29VPDLANDA,RAFAELXS01:37:5001:26:1820200917110MALABAR // FRUITLAND AV, VERNONRECKLESS DRV01:37:5409/19/20201015CITEVIRPTDepartmentOCA NumberRMS JurisVPDCR20201577CA0197300VPDCAM,PATRICK*31E03:49:2601:37:54VPDGODOY,RAYMOND1Z801:51:0001:38:23VPDMADRIGAL,ALFONSO3801:38:4303:36:5201:45:11VPDLANDA,RAFAELXS03:36:4901:37:56202009171194305 S SANTA FE AV, VERNON594R07:01:0209/19/2020RPTCITYDepartmentOCA NumberRMS JurisVPDCR20201578CA0197300VPDMANNINO,NICHOLAS*26w07:25:3907:01:08202009171406074 MALBURG WY, VERNONUNATTACHEDTR13:24:4709/19/2020CITEVIRPTDepartmentOCA NumberRMS JurisVPDCR20201579CA0197300VPDCERDA,EUGENIO*40E14:15:3913:24:47202009171484423 BANDINI BL, VERNON459DOLLAR EMPIRE17:59:1109/19/20201015RPTDepartmentOCA NumberRMS JurisVPDCR20201580CA0197300VPDCERDA,EUGENIO*40E18:00:44 18:00:5320:07:1218:07:201Pageof 209/20/202005:38:58
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/19/202009/19/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009171484423 BANDINI BL, VERNON459DOLLAR EMPIRE17:59:1109/19/20201015RPTDepartmentOCA NumberRMS JurisVPDCR20201580CA0197300VPDFLORES,TERESA26W18:01:4620:38:4518:06:38VPDCAM,PATRICK31E18:42:3819:57:5718:44:20VPDMADRIGAL,ALFONSO32W18:15:5120:57:1518:20:44VPDNEWTON,TODD41W18:01:4219:47:5218:05:06VPDDOCHERTY,MICHAEL43E18:00:45 18:00:5420:25:1518:06:55VPDCROSS,JEREMYS418:15:5319:49:0318:20:4720200917158S SANTA FE AV // 38TH, VERNON902T21:33:4809/19/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201581CA0197300VPDMANNINO,NICHOLAS*26W21:35:24 21:35:2422:42:1321:38:11VPDMADRIGAL,ALFONSO32W21:36:1222:42:1321:37:11* Denotes Primary Unit2Pageof 209/20/202005:38:58
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/20/202009/20/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917171E 49TH // CORONA AV, VERNONVCK01:41:1609/20/20201015RPTDepartmentOCA NumberRMS JurisVPDCR20201582CA0197300VPDCROSS,JEREMY*S403:20:3001:41:16VPDLUCAS,JASON2201:42:1302:07:2801:41:27VPDMANNINO,NICHOLAS26W03:18:0402:21:28VPDCAM,PATRICK31E01:41:18 01:41:1804:23:4501:42:25VPDMADRIGAL,ALFONSO32W03:20:2801:45:23VPDREDONA,BRYAN40E04:23:4601:49:33202009171863056 BANDINI BL, VERNONRECLA TRUCK AND TRAILER12:18:2409/20/2020VRECDepartmentOCA NumberRMS JurisVPDCR20201584CA0197300VPDONOPA,DANIEL*S712:20:1912:57:2612:25:17VPDFLORES,TERESA26W12:20:5014:13:4312:24:46VPDVILLEGAS,RICHARD40E13:27:2213:27:50 14:13:4413:34:29VPDDOCHERTY,MICHAEL43W12:57:2512:45:45FLORES,TERESAMR C TO13:15:59 13:16:3414:13:4413:33:00202009171872046 E 52D, VERNONREC12:42:1109/20/2020RPCBPRECVRECHPPDDepartmentOCA NumberRMS JurisVPDCR20201583CA0197300VPDVILLEGAS,RICHARD*40E12:47:5313:27:2013:13:30VPDFINO,MARCUS31E12:54:0717:29:4513:13:28VPDDOCHERTY,MICHAEL43W13:29:0913:12:55VPDONOPA,DANIELS713:27:1612:57:31USTOWUS TOW13:08:51 13:09:3713:29:00202009171925008 S BOYLE AV, VERNONGTARUNK15:47:3409/20/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201586CA0197300VPDFLORES,TERESA*26W16:46:5417:36:0316:50:281Pageof 209/21/202007:18:21
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/20/202009/20/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917193E 30TH // SANTA FE AV, VERNONPEDCK16:02:5609/20/2020RPT1015DepartmentOCA NumberRMS JurisVPDCR20201585CA0197300VPDVILLEGAS,RICHARD*40E16:42:4816:02:56VPDFLORES,TERESA26W16:29:2216:07:45VPDDOCHERTY,MICHAEL43W16:03:1716:20:4616:20:14* Denotes Primary Unit2Pageof 209/21/202007:18:21
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/21/202009/21/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009172305699 S DISTRICT BL, VERNONRECUNK02:57:1809/21/2020VRECDepartmentOCA NumberRMS JurisVPDCR20201587CA0197300VPDARANA,ANDRE*26E03:48:3002:57:19VPDREDONA,BRYAN31W02:57:3203:48:3003:00:25USTOWUS TOW03:22:39 03:23:0303:48:3003:36:3520200917235HOLMES AV // SLAUSON AV, LOS ANGELESLOCATE04:22:5209/21/2020VRECVPDDISPATCH*DISP05:34:4404:23:38202009172392301 E VERNON AV, VERNON459VRARCADIA INC05:24:4909/21/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201588CA0197300VPDSALDANA,CARLOS*32W05:26:59 05:27:0006:36:1205:29:34202009172562900 S SANTA FE AV, VERNONPEDCK10:14:3209/21/2020RPT1015DepartmentOCA NumberRMS JurisVPDCR20201589CA0197300VPDFINO,MARCUS*32W11:13:3510:14:32VPDFLORES,TERESA38E10:38:18 11:13:3610:27:15VPDVALENZUELA,FERNANDO40W10:16:1611:13:3610:17:28VPDESCOBEDO,ALEXY5D3310:17:2610:16:04202009172594927 ALCOA AV, VERNON487RWHOLESALE FASHION11:03:2509/21/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201590CA0197300VPDZOZAYA,OSCAR*43E11:05:1613:17:2211:07:1720200917260S ALAMEDA // 55TH, VERNONWELCK11:37:1709/21/2020RPTMETDepartmentOCA NumberRMS JurisVPDCR20201591CA0197300VPDFINO,MARCUS*32W11:38:1714:24:5811:44:171Pageof 209/22/202005:06:39
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/21/202009/21/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917260S ALAMEDA // 55TH, VERNONWELCK11:37:1709/21/2020RPTMETDepartmentOCA NumberRMS JurisVPDCR20201591CA0197300VPDVALENZUELA,FERNANDO40W11:38:1913:13:0711:43:54VPDVILLEGAS,RICHARDXS13:13:0112:23:08202009172674423 BANDINI BL, VERNON14014:10:0009/21/2020SUPVPDFLORES,TERESA*31E14:24:2814:54:4114:30:02202009172762801 E 46TH, VERNON594R16:57:0109/21/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201592CA0197300VPDFLORES,TERESA*31E17:01:14 17:04:0217:36:56202009172823876 SANTA FE, VERNON902TRCAPTAIN LANGER-VFD21:39:5809/21/2020RPTCITYORDepartmentOCA NumberRMS JurisVPDCR20201593CA0197300VPDSALDANA,CARLOS*32E21:40:4823:36:3121:42:48VPDLUCAS,JASON2221:46:3723:12:2921:49:10VPDARANA,ANDRE26W21:49:1323:36:3022:04:28MR C TOWMR C TO22:17:27 22:17:2823:36:3122:45:04* Denotes Primary Unit2Pageof 209/22/202005:06:39
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/22/202009/22/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009173032750 FRUITLAND AV, VERNONGTARARC08:35:2409/22/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201594CA0197300VPDSWINFORD,PHILLIP*43W08:39:33 08:39:5409:25:5008:44:29202009173043200 BANDINI BL, VERNONREC08:58:1909/22/2020VRECVPDVALENZUELA,FERNANDO*40E09:40:1008:58:22MR C TOWMR C TO09:17:22 09:18:3009:40:1009:32:35202009173184927 ALCOA AV, VERNON140WHOLESALE FASHION11:22:3009/22/2020SUPVPDZOZAYA,OSCAR*31E11:22:4611:46:0911:26:3120200917324FRUITLAND AV // SANTA FE AV, VERNON901TCINDY13:18:4209/22/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201595CA0197300VPDFINO,MARCUS*26W13:18:59 13:19:4914:14:2913:20:27VPDVALENZUELA,FERNANDO40E13:19:3713:21:17 14:14:2913:43:43VPDSWINFORD,PHILLIP43W13:20:2214:14:2913:20:42USTOWUS TOW13:36:1314:14:2913:42:2920200917328CUDAHY // DISTRICT, VERNON902T14:37:2309/22/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201596CA0197300VPDHERNANDEZ,EDWARD*5D3215:03:3514:37:23VPDVALENZUELA,FERNANDO40E14:37:2415:25:0514:40:34MR C TOWMR C TO15:03:38 15:03:4615:25:0515:13:26202009173304600 BANDINI BL, VERNON20002RUNK14:56:1009/22/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201597CA01973001Pageof 209/23/202005:05:35
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/22/202009/22/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009173304600 BANDINI BL, VERNON20002RUNK14:56:1009/22/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201597CA0197300VPDFINO,MARCUS*26W16:04:3614:58:2120200917337CUDAHY // DISTRICT, VERNON902TLASO17:30:0809/22/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201598CA0197300VPDVALENZUELA,FERNANDO*40E17:31:5818:38:3417:33:08VPDZOZAYA,OSCAR31E17:32:0918:38:3417:33:29USTOWUS TOW17:53:1918:38:3418:10:40202009173554955 MAYWOOD AV, VERNONAGTARSouthland paper box23:57:5509/22/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201599CA0197300VPDLUCAS,JASON*4000:00:45 00:00:4600:20:1900:10:29VPDSALDANA,CARLOS31E00:02:4800:36:2100:06:03* Denotes Primary Unit2Pageof 209/23/202005:05:35
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/23/202009/23/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009173563031 E VERNON AV, VERNONREC00:18:0409/23/2020VRECNRDSOWRPTDepartmentOCA NumberRMS JurisVPDCR20201600CA0197300VPDARANA,ANDRE*32W01:42:3400:19:45VPDLUCAS,JASON4000:33:5100:20:21VPDRAMOS,JOSE4101:42:3500:20:00VPDLANDA,RAFAEL4301:42:3500:22:16VPDSANTOS,DANIELS200:33:4500:20:54202009173595500 S SOTO, VERNON487RDenim Cesar01:54:4209/23/20201015RPTVIDepartmentOCA NumberRMS JurisVPDCR20201601CA0197300VPDLUCAS,JASON*4001:55:3102:12:21 03:48:4502:00:11VPDSALDANA,CARLOS31E02:19:1603:48:4502:42:54VPDARANA,ANDRE32W01:57:0502:18:31 03:48:4502:00:08VPDRAMOS,JOSE4101:55:33 01:55:4603:48:4601:56:47VPDLANDA,RAFAEL4301:55:35 01:55:4803:48:4601:57:37MR C TOWMR C TO02:43:59 02:44:0003:48:4602:49:51VPDSANTOS,DANIELS201:58:0003:48:4702:08:35202009173672263 E VERNON AV, VERNON484RREFORMATION06:46:1309/23/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201603CA0197300VPD*26W07:04:4611:03:4107:10:07202009173725107 S DISTRICT BL, VERNON594RTEAM MOBILE09:26:1909/23/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201602CA0197300VPDSTEVENSON,KENT,JR*40E09:27:53 09:33:0510:37:2510:11:54202009173851Pageof 209/24/202004:47:21
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/23/202009/23/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009173853121 BANDINI BL, VERNONPLATEBEAUTIQUE INC12:52:4909/23/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201604CA0197300VPDSTEVENSON,KENT,JR*40E12:55:53 12:56:0313:28:4713:01:5620200917400BANDINI BL // ATLANTIC BL, VERNON902TJacob Delgado20:42:0609/23/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201605CA0197300VPDGODOY,RAYMOND*32E20:44:09 20:44:1022:01:4120:48:25VPDARANA,ANDRE31W20:44:1221:36:0420:48:22VPDLANDA,RAFAEL4322:01:4120:52:13202009174044625 E DISTRICT BL, VERNON487RPACIFIC GIANT23:16:0809/23/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201606CA0197300VPDARANA,ANDRE*31W00:03:0323:16:49* Denotes Primary Unit2Pageof 209/24/202004:47:21
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/24/202009/24/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009174464912 E 26TH, VERNON487RSOUTHERN CALIFORNIA EDISON12:37:4309/24/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201607CA0197300VPDCERDA,PAUL,JR*41W12:53:16 12:53:5313:37:5912:54:29202009174503251 E SLAUSON AV, VERNONREPO14:08:2709/24/2020RPTREPODepartmentOCA NumberRMS JurisVPDCR20201608CA0197300VPDRECORDS BUREAU*RECD14:46:1114:11:33202009174525503 S BOYLE AV, VERNON487RSPRINT14:17:3109/24/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201609CA0197300VPDSTEVENSON,KENT,JR*3214:22:00 14:22:2915:01:1714:33:2120200917460VERNON // DOWNEY, VERNON902T16:38:1909/24/2020RPTORCITYDepartmentOCA NumberRMS JurisVPDCR20201610CA0197300VPDSTEVENSON,KENT,JR*3216:39:38 16:39:3916:43:56VPDCERDA,EUGENIO40E16:39:5117:53:1516:42:03VPDMARTINEZ,GABRIELS517:15:3916:41:58USTOWUS TOW16:49:01 16:49:3617:47:1417:06:0120200917461611 MISSION RD, LOS ANGELESLOCATELASO-TEMPLE17:12:4409/24/2020VREC20200917467FRUITLAND AV // LOMA VISTA AV, VERNONVCK19:57:5009/24/2020VRECDepartmentOCA NumberRMS JurisVPDCR20201611CA0197300VPDGODOY,RAYMOND*3220:26:1919:57:50VPDMADRIGAL,ALFONSO31W19:57:5320:26:1920:02:461Pageof 209/25/202000:01:17
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/24/202009/24/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917467FRUITLAND AV // LOMA VISTA AV, VERNONVCK19:57:5009/24/2020VRECDepartmentOCA NumberRMS JurisVPDCR20201611CA0197300MR C TOWMR C TO20:05:13 20:05:3820:26:2020:12:00* Denotes Primary Unit2Pageof 209/25/202000:01:17
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/25/202009/25/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009174923049 E VERNON AV, VERNON602HORMEL FOODS CORPORATION AND ITS04:08:5309/25/2020RPT1015DepartmentOCA NumberRMS JurisVPDCR20201612CA0197300VPDMADRIGAL,ALFONSO*31W04:11:4107:46:2804:11:00VPDSTEVENSON,KENT,JR22E07:01:4907:56:18VPDMANNINO,NICHOLAS26E04:15:1007:44:5104:17:45VPDGODOY,RAYMOND3204:11:3807:56:2104:15:01VPDMARTINEZ,GABRIELS507:32:1606:59:24VPDONOPA,DANIELS707:32:1407:15:03VPDLANDA,RAFAELXS04:12:2206:22:5404:14:59202009175042870 E 54TH, VERNON484RCREATIVE COMFORT DESIGNS08:34:1509/25/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201613CA0197300VPDNEWTON,TODD*31E08:37:04 08:38:0709:12:3908:40:47202009175112300 E 57TH, VERNON459VRJETRO CASH AND CARRY12:05:4109/25/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201614CA0197300VPDCERDA,EUGENIO*40W12:09:58 12:10:5612:54:10VPDCERDA,PAUL,JR41W13:05:0512:12:4120200917515E SLAUSON AV // ALCOA AV, VERNON261RALSION KRAFT12:41:5709/25/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201615CA0197300VPDSTEVENSON,KENT,JR*22E12:47:25 12:47:2519:54:3113:35:26202009175183130 LEONIS BL, VERNON594RANAYA BROTHERS14:56:2709/25/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201616CA0197300VPDNEWTON,TODD*31E14:58:32 14:58:3114:59:36VPDDOCHERTY,MICHAEL4314:59:3315:25:2215:09:07202009175211Pageof 209/26/202006:24:17
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/25/202009/25/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009175215030 GIFFORD AV, VERNON459VRPREMIER MEAT16:31:5009/25/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201617CA0197300VPDNEWTON,TODD*31E16:33:20 16:38:0116:38:30VPDDOCHERTY,MICHAEL4316:38:2716:55:5916:39:06202009175294905 S SANTA FE AV, VERNON594RUNIVERSAL AUTO DEMOLITION19:01:3309/25/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201618CA0197300VPDARANA,ANDRE*26W19:10:18 19:10:1819:10:43VPDSTEVENSON,KENT,JR32E19:40:2219:10:42202009175365030 GIFFORD AV, VERNON140PREMIER MEAT20:12:2809/25/2020ASSTRPTVPDMADRIGAL,ALFONSO*32E20:18:10 20:18:1120:33:0420:18:13202009175394625 E 49TH, VERNON647FBTG TEXTIEL20:33:3209/25/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201619CA0197300VPDMADRIGAL,ALFONSO*32E20:35:48 20:35:4921:47:5120:38:57VPDGODOY,RAYMOND3121:17:5921:01:17VPDCAM,PATRICK4321:01:0220:48:09* Denotes Primary Unit2Pageof 209/26/202006:24:17
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/26/202009/26/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917566S SANTA FE AV // 37TH, VERNONWELCKVERIZON WIRELESS 1-800-451-524201:06:0709/26/20201015VIRPTDepartmentOCA NumberRMS JurisVPDCR20201620CA0197300VPDMADRIGAL,ALFONSO*32E01:07:59 01:08:2702:28:1501:11:09VPDGODOY,RAYMOND3102:07:51 01:12:4302:28:3002:08:43VPDMANNINO,NICHOLAS40W01:12:4504:27:1501:14:13VPDREDONA,BRYAN4101:08:01 01:08:2803:37:3301:11:22VPDCAM,PATRICK4305:26:1901:18:3220200917592E 49TH // CORONA AV, VERNONUNATTACHEDTR12:02:1809/26/2020RPTVIDepartmentOCA NumberRMS JurisVPDCR20201622CA0197300VPDCERDA,EUGENIO*4113:17:2812:02:18202009175932900 S SANTA FE AVE, VERNONFOUNDA B C BIKES,12:06:5109/26/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201621CA0197300VPDNEWTON,TODD*43W12:09:23 12:09:4012:43:2312:14:54202009175992323 E 52D, VERNON594RAPPLE STAR ENTERPRISE14:47:5709/26/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201623CA0197300VPDFLORES,TERESA*31E14:56:36 14:57:0615:48:0115:03:10202009176052221 E 55TH, VERNON459RRECYCLIING YARD18:36:4209/26/20201015CITERPTVPDNEWTON,TODD*43W18:39:44 18:39:4919:05:3618:40:42VPDFLORES,TERESA31E18:43:0918:44:22VPDMADRIGAL,ALFONSO3219:21:0919:03:36VPDREDONA,BRYAN40W19:21:0918:58:19VPDCERDA,EUGENIO4118:41:3919:05:3718:43:561Pageof 209/27/202005:09:50
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/26/202009/26/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009176144210 CHARTER AV, VERNON459AVIVA CONCEPTS20:59:5009/26/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201624CA0197300VPDCAM,PATRICK*31E21:01:27 21:02:1400:00:0121:04:26VPDLUCAS,JASON2221:11:0723:16:3421:14:13VPDMADRIGAL,ALFONSO3221:01:30 21:02:3723:16:3721:10:09VPDREDONA,BRYAN40W21:11:5300:00:0221:14:16VPDMANNINO,NICHOLAS4121:11:5123:16:3921:14:17VPDCROSS,JEREMYS423:16:4121:26:11* Denotes Primary Unit2Pageof 209/27/202005:09:50
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/27/202009/27/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917628E 46TH // BOYLE AV, VERNONTRAFFIC STOP01:10:0509/27/2020VIDepartmentOCA NumberRMS JurisVPDCR20201625CA0197300VPDMADRIGAL,ALFONSO*3202:37:1201:10:06VPDLUCAS,JASON2201:10:09 01:10:3802:20:0501:19:29202009176315501 DOWNEY RD, VERNON459ASL HOME FASHION02:44:0409/27/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201626CA0197300VPDMADRIGAL,ALFONSO*3202:44:57 02:45:1605:54:4202:56:33VPDLUCAS,JASON2202:52:0104:54:1002:57:31VPDCAM,PATRICK31E03:10:33 05:54:4102:55:57VPDREDONA,BRYAN40W05:19:5302:56:07VPDMANNINO,NICHOLAS4102:55:4604:54:0102:56:31VPDCROSS,JEREMYS402:54:3104:53:5902:56:29202009176464871 S SANTA FE AV, VERNONPEDCK09:16:4909/27/20201015RPTDepartmentOCA NumberRMS JurisVPDCR20201627CA0197300VPDFLORES,TERESA*38W10:50:2809:16:49VPDFINO,MARCUS20E09:18:0009:35:10VPDDOCHERTY,MICHAEL2210:06:08 09:40:3209:17:45VPDVILLEGAS,RICHARD3109:16:5510:02:54 09:40:3209:18:50VPDONOPA,DANIELS710:32:49 09:40:3309:35:03202009176602360 E VERNON AV, VERNON594VERNON ELEMENTARY16:08:2809/27/2020RPT1015DepartmentOCA NumberRMS JurisVPDCR20201629CA0197300VPDFLORES,TERESA*38W16:09:17 16:09:4418:44:2516:11:42VPDFINO,MARCUS20E16:12:3917:47:33 18:44:2516:16:10VPDDOCHERTY,MICHAEL2216:15:3418:40:0116:27:59VPDVILLEGAS,RICHARD3116:09:19 16:09:4718:38:2516:11:36VPDNEWTON,TODD3216:23:5716:19:04VPDHERNANDEZ,EDWARD5D3217:52:1016:12:011Pageof 209/28/202004:16:26
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/27/202009/27/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009176602360 E VERNON AV, VERNON594VERNON ELEMENTARY16:08:2809/27/2020RPT1015DepartmentOCA NumberRMS JurisVPDCR20201629CA0197300VPDONOPA,DANIELS716:10:2216:39:2716:11:48* Denotes Primary Unit2Pageof 209/28/202004:16:26
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/28/202009/28/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917677SEVILLE AV // LEONIS BL, VERNONBOVEH00:10:4909/28/2020VSDepartmentOCA NumberRMS JurisVPDCR20201630CA0197300VPDMADRIGAL,ALFONSO*2201:08:4700:10:50VPDGODOY,RAYMOND3201:08:4800:12:29VPDARANA,ANDRE38E00:16:2601:08:4800:19:30USTOWUS TOW00:35:49 00:41:4201:08:4800:51:59202009176942120 E 25TH, VERNON459VGOURMET SPECIALTIES06:56:4109/28/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201631CA0197300VPDVILLEGAS,RICHARD*3107:06:1507:45:4108:50:5107:31:19202009177011744 INDUSTRIAL WAY, VERNONRECKS STEEL INC08:10:1309/28/2020VRECDepartmentOCA NumberRMS JurisVPDCR20201632CA0197300VPDFLORES,TERESA*38W08:12:08 08:21:4509:10:0708:22:01MR C TOWMR C TO08:34:53 08:35:1309:10:0708:46:57202009177082465 FRUITLAND AV, VERNON487RWANG GLOBAL NET10:34:5709/28/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201633CA0197300VPDFLORES,TERESA*38W10:38:0310:39:26VPDFINO,MARCUS32E10:39:2411:38:5710:52:53202009177124337 DOWNEY RD, VERNON594RGOLDEN WEST11:19:1709/28/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201634CA0197300VPDVILLEGAS,RICHARD*3111:30:0712:08:1912:03:19202009177142035 E 38TH, VERNON594RRAYMONDS GLASS12:01:3709/28/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201635CA0197300VPDFINO,MARCUS*32E12:03:2312:53:0312:04:391Pageof 209/29/202005:37:44
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/28/202009/28/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917716E DISTRICT BL // CORONA AV, VERNON166HILDA SANCHEZ13:06:2209/28/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201636CA0197300VPDFINO,MARCUS*32E13:07:0513:52:2613:08:38VPDDOCHERTY,MICHAEL2213:21:3713:36:3413:25:09VPDVILLEGAS,RICHARD3113:07:0813:52:2613:19:25VPDFLORES,TERESA38W13:20:0613:26:40VPDCHAVEZ,JERRY,JRS113:09:2413:36:3013:18:14202009177244635 FRUITLAND AV, VERNON487RINTERNATIONAL TRADING15:56:2209/28/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201637CA0197300VPDVILLEGAS,RICHARD*3116:00:5816:32:2316:11:32202009177343333 DOWNEY RD, VERNONFOUNDUPS17:49:3109/28/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201638CA0197300VPDVILLEGAS,RICHARD*3117:56:1717:56:32 18:36:2818:16:36VPDFINO,MARCUS32E17:56:3018:36:2918:00:36202009177351821 DALY ST, LOS ANGELESLOCATEABSOLUTE TOW18:22:3309/28/2020VRECVPDRECORDS BUREAU*RECD19:45:5518:22:53202009177383049 E VERNON AV, VERNONDEMOSTRA20:17:1609/28/20201015RPTDepartmentOCA NumberRMS JurisVPDCR20201639CA0197300VPDHERRERA,GUSTAVO*5D3001:55:2720:24:58VPDLUCAS,JASON3123:38:0720:25:44VPDARANA,ANDRE38E01:56:4920:25:36VPDSOUSA,ROBERTOC201:57:0821:04:09* Denotes Primary Unit2Pageof 209/29/202005:37:44
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/29/202009/29/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009177444515 BANDINI BL, VERNON459VRGTS04:41:2309/29/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201641CA0197300VPDLUCAS,JASON*3104:45:01 04:45:0105:27:2604:50:37VPDGODOY,RAYMOND4105:27:2605:01:45202009177592468 E 26TH, VERNON20002UNK09:21:3509/29/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201642CA0197300VPDPEREZ,NICK*L209:23:35 09:23:3609:23:41VPDFINO,MARCUS21W09:34:1509:58:3509:36:00VPDCERDA,PAUL,JR41E09:23:43 09:23:4409:46:5909:34:3420200917767S ATLANTIC BL // BANDINI BL, VERNON901TRRAMIRO11:20:4309/29/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201643CA0197300VPDCERDA,PAUL,JR*41E11:22:05 11:22:0612:46:1211:27:02USTOWUS TOW12:34:35 12:34:3612:43:33202009177681905 E 55TH, VERNON902TANDRES GUTIERREZ11:32:5309/29/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201644CA0197300VPDVILLEGAS,RICHARD*3111:36:20 11:36:2012:30:0211:50:08202009177723420 E VERNON AV, VERNON20002SPRINT 866-398-328412:28:4209/29/2020TRANRPTDepartmentOCA NumberRMS JurisVPDCR20201645CA0197300VPDVILLEGAS,RICHARD*3112:36:1713:17:0812:39:52VPDCERDA,PAUL,JR41E12:51:0813:14:2220200917776S SOTO // FRUITLAND AV, VERNON901TVERIZON WIRELESS 1-800-451-524213:39:2109/29/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201646CA0197300VPDVILLEGAS,RICHARD*3113:40:3013:49:3013:47:511Pageof 309/30/202005:10:15
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/29/202009/29/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene20200917776S SOTO // FRUITLAND AV, VERNON901TVERIZON WIRELESS 1-800-451-524213:39:2109/29/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201646 CA0197300VPDFINO,MARCUS21W13:42:04 13:42:0414:05:3513:44:20VPDVALENZUELA,FERNANDO32W14:05:3513:48:19VPDCERDA,PAUL,JR41E13:46:0014:03:4414:03:43202009177826200 MALBURG WY, VERNON459VRCOLONIAL VAN LINES14:35:2509/29/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201647 CA0197300VPDZOZAYA,OSCAR*38E14:37:20 14:37:2015:19:2414:46:0120200917784E VERNON AV // ALAMEDA, VERNON902TDANIEL15:12:2809/29/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201648 CA0197300VPDVALENZUELA,FERNANDO*32W15:13:52 15:13:5315:57:2615:19:26202009177864401 DOWNEY RD, VERNON20002RGOLDEN WEST TRADING15:25:3309/29/2020RPTDepartmentOCA NumberRMS JurisVPD CR20201649 CA0197300VPDSWINFORD,PHILLIP*4015:27:09 15:27:1015:57:3015:31:21202009177894635 FRUITLAND AV, VERNON140INTERNATIONAL TRADING16:01:1409/29/2020SUPVPDZOZAYA,OSCAR*38E16:04:16 16:04:1617:18:3816:15:1220200917793ALCOA AV // SLAUSON AV, VERNON901T16:56:2309/29/2020RPTORDepartmentOCA NumberRMS JurisVPD CR20201650 CA0197300VPDSWINFORD,PHILLIP*4016:57:1318:01:3217:00:55VPDVALENZUELA,FERNANDO32W16:58:3317:32:3817:05:43USTOWUS TOW17:03:23 17:03:2418:01:3317:22:152Page of 309/30/202005:10:15
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/29/202009/29/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009178013049 E VERNON AV, VERNON242RFARMER JOHN19:14:3809/29/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201651CA0197300VPDSALDANA,CARLOS*31W19:18:59 19:19:0020:59:2219:19:01VPDLANDA,RAFAEL4320:52:0019:37:15* Denotes Primary Unit3Pageof 309/30/202005:10:15
VERNON POLICE DEPARTMENTCall Log Report Type All Unit Times and Location with OCA'sJurisdiction:First Date:Last Date:09/30/202009/30/2020Call Number DispTenCodeCaller AddressOfficerUnitDepUnit Time DispatchEnrouteDepartArriveRemoveCompVERNONReceivedComplaint OnScene202009178542043 ROSS, VERNON422RW ON SITE SERVICES14:16:1109/30/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201653CA0197300VPDCERDA,PAUL,JR*43W14:19:35 14:19:5515:30:0614:26:14VPDSWINFORD,PHILLIP40E14:58:2515:30:0620200917859105TH // GRAHM, VERNONLOCATELAPD / KELMARK TOW15:40:0209/30/2020VREC202009178612929 E 54TH, VERNONASSISTFDXPO LOGISTICS16:42:0009/30/2020RPTDepartmentOCA NumberRMS JurisVPDCR20201654CA0197300VPDZOZAYA,OSCAR*41W16:42:16 16:43:3617:19:4116:45:18VPDSTEVENSON,KENT,JR32E16:49:5718:20:2716:56:00VPDESCOBEDO,ALEXY5D3317:19:5117:04:23VPDVELEZ,MARISSA5D3417:19:5117:03:36VPDMARTINEZ,GABRIELS518:20:2716:44:5820200917877S SOTO // LEONIS BL, VERNON909TMTA22:30:1409/30/2020RPTCITYDepartmentOCA NumberRMS JurisVPDCR20201655CA0197300VPDSALDANA,CARLOS*32E22:32:2123:25:0022:33:42VPDLANDA,RAFAEL4123:15:3822:43:19* Denotes Primary Unit1Pageof 110/01/202005:04:21
City Council Agenda Item Report
Agenda Item No. COV-396-2020
Submitted by: Efrain Sandoval
Submitting Department: Public Utilities
Meeting Date: November 17, 2020
SUBJECT
2019 Power Source Disclosure Program Annual Report and Power Content Label
Recommendation:
A. Ratify the submission to the California Energy Commission (CEC) of the attestation signed by Vernon
Public Utilities’ General Manager, of the veracity of the 2019 Power Source Disclosure Program Annual
Report; and
B. Approve the 2019 Power Content Label and authorize its submission to the CEC.
Background:
In 1997, the California Legislature adopted Senate Bill 1305, adding Article 5, titled “Electricity
Generation Source Disclosure,” (Article 5) to the California Code Regulations. Under state law, Public
Utilities Code Sections 398.4 and 398.5, retail suppliers of electricity must annually: (1) disclose to their
end use customers the electricity sources for their sales to those customers in the form of a Power
Content Label; and (2) report this same information, together with supporting documentation in verified
form, to the CEC, in the form of a Power Source Disclosure Annual Report.
In 2009, Senate Bill 1305 Article 5 and Assembly Bill 162 (Stats. 2009. Ch. 313) were tied together
requiring the information used to calculate the Power Content Label for each calendar year be sent to the
CEC as a Power Source Disclosure Annual report by June 1st and independently audited by October
1st. In lieu of an independent audit, an authorized agent of the City must submit to the CEC, under penalty
of perjury attesting to the accuracy of the annual Power Source Disclosure Report. Abraham Alemu,
General Manager of Public Utilities, is the authorized agent who has verified that the information
submitted to the CEC was true and correct to his best knowledge.
Effective October 31, 2016, the CEC changed its submission rules and now requires, not only an
authorized agent to verify the information, but also that the City Council approve the Power Source
Disclosure Program Annual Report (attachment 1) and the Power Content Label (attachment 2) at a
public meeting. Vernon Public Utilities submitted the 2019 Public Source Disclosure Program Annual
Report and the Power Content calculations to the CEC on August 5, 2020, with the staff attestation.
This information has been provided to customers by posting the “Power Content Label” on the City’s
website (www.cityofvernon.org). Upon City Council's approval of the Power Content Label, staff will
submit the document to the CEC.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. 2019 Power Source Disclosure Program Annual Report
2. 2019 Power Content Label
.4`~~ C~i ~._ ,*• y{ .:
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Version: May 8, 2020
Retail suppliers are required to use the posted template and are not allowed to make edits to
this format. Please complete all requested information.
GENERAL INSTRUCTIONS
City of Vernon: Vernon Public Utilities
VPU General Power Mix
Abraham Alemu
General Manager of Public Utilities
• ~ • • - 4305 S. Santa Fe Avenue
• Vernon, CA 90058
• - (323) 583-8811 Ext. 250
Aalemu ,ci.vernon.ca.us
Website URL for PCL
Posting • • • • •
Submit the Annual Report and signed Attestation in PDF format with the Excel version of the
Annual Report to PSDprogram@energy.ca.gov. Remember to complete the Retail Supplier
Name, Electricity Portfolio Name, and contact information above, and submit separate
reports and attestations for each additional portfolio if multiple were offered in the previous
year.
NOTE: Information submitted in this report is not automatically held confidential. If your
company wishes the information submitted to be considered confidential an authorized
representative must submit an application for confidential designation (CEC-13), which can
be found on the California Energy Commissions's website at
https://www.energy.ca.gov/about/divisions-and-offices/chief-counsels-office.
If you have questions, contact Power Source Disclosure (PSD) staff at
PSDprogram@energy.ca.gov or (916) 654-3954.
Version: May 8, 2020
INTRODUCTION
Retail suppliers are required to submit separate Annual Reports for each electricity portfolio offered to California
retail consumers in the previous calendar year. Enter the Retail Supplier Name and Electricity Portfolio Name at the
top of Schedule 1, Schedule 2, Schedule 3, and the Attestation.
A complete Annual Report includes the following tabs:
PSD Intro
Instructions
Schedule 1 -Procurements and Retail Sales
Schedule 2 -Retired Unbundled Renewable Energy Credits (RECs)
Schedule 3 -Annual Power Content Label Data
Asset-Controlling Supplier (ACS) Procurement Calculator
PSD Attestation
INSTRUCTIONS
Schedule 1: Procurements and Retail Sales
Retail suppliers of electricty must complete this schedule by entering information about all power procurements and
generation that served the identified electricity portfolio covered in this filing in the prior year. The schedule is divided
into sections: directly delivered renewables, firmed-and-shaped imports, specified non-renewables, and
procurements from ACSs. Insert additional rows as needed to report all procurements or generation serving the
subject product. Provide the annual retail sales for the subject product in the appropriate space. At the bottom of
Schedule 1, provide the retail suppliers' other electricity end-uses that are not retail sales, such as transmission and
distribution losses. Any retail supplier that offered multiple electricity portfolios in the prior year must submit
separate Annual Reports for each portfolio offered.
Specified Purchases: A Specified Purchase refers to a transaction in which electricity is traceable to specific
generating facilities by any auditable contract trail or equivalent, such as a tradable commodity system, that provides
commercial verification that the electricity claimed has been sold once and only once to retail consumers. For
specified purchases, include the following information for each line item:
Facility Name -Provide the name used to identify the facility.
Fuel Type -Provide the resource type (solar, natural gas, etc.) that this facility uses to generate electricity.
Location -Provide the state or province in which the facility is located.
Identification Numbers -Provide all applicable identification numbers from the Western Renewable Energy
Generation Information System (WREGIS), the Energy Information Agency (EIA), and the California Renewables
Portfolio Standard (RPS).
Gross Megawatt Hours Procured -Provide the quantity of electricity procured in MWh from the generating facility.
Megawatt Hours Resold -Provide the quantity of electricity resold at wholesale.
Net Megawatt Hours Procured -The Schedule automatically calculates the quantity of electricity procured minus
resold electricity.
Unspecified Power: Unspecified Power refers to electricity that is not traceable to specific generation sources by
any auditable contract trail or equivalent, or to power purchases from a transaction that expressly transferred energy
only and not the RECs associated from a facility. Do not enter procurements of unspecified power. The schedule will
calculate unspecified power procurements automatically.
Schedule 2: Retired Unbundled RECs
Complete this schedule by entering information about unbundled REC retirements in the previous calendar year.
Unbundled RECs will be automatically displayed on Schedule 3 as a percentage of retail sales.
Schedule 3: Annual Power Content Label Data
Version: May 8, 2020
This schedule is provided as an automated worksheet that uses the information from Schedule 1 to calculate the
power content, or resource mix, for each electricity portfolio. The percentages calculated on this worksheet should
be used for your Power Content Label.
ACS Resource Mix Calculator
Retail suppliers may report specified purchases from ACS system power if the ACS provided its fuel mix of its
specified system mix to the Energy Commission. Use the calculator to determine the resource-specific procurement
quantities, and transfer them to Schedule 1.
Attestation
This template provides the attestation that must be submitted with the Annual Report to the Energy Commission,
stating that the information contained in the applicable schedules is correct and that the power has been sold once
and only once to retail consumers. This attestation must be included in the package that is transmitted to the Energy
Commission. Please provide the complete Annual Report in Excel format and the complete Annual Report with
signed attestation in PDF format as well.
Version: May 8, 2020
Instructions: Enter information about power procurements underlying this electricity portfolio for which your company is filing the Annual Report. Insert additional rows as
needed. All fields in white should be filled out. Fields in grey auto-populate as needed and should not be filled out. For firmed-and-shaped imports, provide the EIA ID of the
substitute power, not the generator ID of the RECs. For EIA IDs for unspecified power or specified system mixes from asset-controlling suppliers, enter "unspecified", "BPA,"
"Powerex,", or "Tacoma" as applicable. For specified procurements of ACS power, use the ACS Procurement Calculator to calculate the resource breakdown comprising the
ACS system mix. Procurements of unspecified power must not be entered as line items below; unspecified power will be calculated automatically in cell L9. Unbundled
RECs must not be entered on Schedule 1 ;these products must be entered on Schedule 2. At the bottom portion of the schedule, provide the other electricity end-uses that
are not retail sales including, but not limited to transmission and distribution losses or municipal street lighting. Amounts should be in megawatt-hours.
~ ~ ~
Antelo e DSR1 Solar California 63125A W5083 60186 64,179
1,059,057
_ ~ _ _~ ~ ~ _
988,403
.- -. -.
70,654
- . - ..- .. -•
630,813
•. • - •
- .- ..:
~' " 357,590
•. -.
64,179 64,179
Astoria 2 Solar California 62691A W4931 59977 57,415 57,415 57,415
Puente Hills Biomass & biowaste California 60290A W448 10472 44,085 44,085 44,085
RE Tran uilli - Tran uilli Solar California 61269A W4898 59939 79,405 79,405 79,405
Facility Narne
Facility Name
Fuel Type
Fuel Tvae
Facility Name Fuel Type
EIA ID of Adjusted Net Eligible for
State or REC EIA ID of Gross MWh Net MWh MWh Grandfathered
Province WREGIS ID RPS ID Source Substitute Power Procured MWh Resold Procured Procured Emissions?
SPECIFIED NON-RENEWABLE PROCUREMENTS
Adjusted Net
State or Gross MWh Net MWh MWh
Province NIA N/A N/A EIA (D Procured MWh Resold Procured Procured N/A
----
PROCUREMENTS FROM ASSET-CONTROLLING SUPPLIERS
Adjusted Net
Gross MWh Net MWh MWh
N/A NIA N/A NIA EIA ID Procured MWh Resold Procured Procured NIA
Version: May 8, 2020
END USES OTHER THAN RETAIL SALES MWh
•. .~- • • • • • t •
ANNUAL REPORT TO THE CALIFORNIA ENERGY COMMISSION: Power Source Disclosure
SCHEDULE 2: PRORCUREMENTS AND RETAIL SALES
For the Year Ending December 31, 2019
City of Vernon: Vernon Public Utilities
VPU General Power Mix
Total Unbundled RECs
RETIRED UNBUNDLED RECS
Location
(State or Total Retired
Facility Name Fuel Type Province) RPS ID N1A N/A (in MWh) NIA N!A NIA NIA N/A
Version: May 8, 2020
Instructions: No data input is needed on this schedule. Retail suppliers should use
these auto-populated calculations to fill out their Power Content Labels.
44, 085
200,999
19, 725
630,813
92, 781
70,654
1,05
0.0%
1.9%
59.6%
8.8%
0.0%
6.7%
10
4.2%
0.0%
0.0%
19.0%
0.0%
Version: May 8, 2020
ASSET CONTROLLING SUPPLIER RESOURCE MIX CALCULATOR
Instructions: Enter total net specified procurement of ACS system resources into cell A8, A23, or
A38. In Column E, the calculator will determine quantities of resource-specific net procurement for
entry on Schedule 1.
Net MWH Procured N/A
Bor
Net MWH Procured N/A
Net MWH Procured N/A
.~
Biomass & biowaste -
Geothermal -
Eligible h droelectric -
Solar -
Wind -
Coal -
Large hydroelectric 0.915 -
Natural gas 0.013 -
Nuclear 0.006 -
Other 0.032 -
Unspecified Power 0.034 -
~. ~.
Biomass & biowaste -
Geothermal -
Eligible hydroelectric -
Solar -
Wind -
Coal -
Large h droelectric 0.85 -
Natural gas -
Nuclear 0.11
Other -
Unspecified Power 0.04 -
. ~.
Biomass & biowaste -
Geothermal -
Eligible hydroelectric -
Solar -
Wind -
Coal -
Lar e h droelectric 0.896 -
Natural gas -
Nuclear 0.064 -
Other -
Unspecified Power 0.04 -
Version: May 8, 2020
I, Abraham Alemu,
General Manager of Public Utilities, City of Vernon, declare under penalty of perjury, that the
statements contained in this report including Schedules 1, 2, and 3 are true and correct
and that I, as an authorized agent of City of Vernon, have authority to submit this report on
the company's behalf. I further declare that the megawatt-hours claimed as specified
purchases as shown in these Schedules were, to the best of my knowledge, sold once
and only once to retail customers.
Name: Abraham Alemu
Representing City of Vernon
Signature:
Dated: August 5, 2020
Executed at: Vernon, CA
Version: October 2020
2019 POWER CONTENT LABEL
Vernon Public Utilities
www.cityofvernon.org
ENERGY RESOURCES Power Mix 2019 CA
Power Mix
Eligible Renewable1 23.2%31.7%
Biomass & Biowaste 4.2%2.4%
Geothermal 0.0%4.8%
Eligible Hydroelectric 0.0%2.0%
Solar 19.0%12.3%
Wind 0.0%10.2%
Coal 0.0%3.0%
Large Hydroelectric 1.9%14.6%
Natural Gas 59.6%34.2%
Nuclear 8.8%9.0%
Other 0.0%0.2%
Unspecified sources of power2 6.7%7.3%
TOTAL 100%100%
Percentage of Retail Sales
Covered by Retired Unbundled
RECs3
0.0%
1The eligible renewable percentage above does not reflect RPS compliance, which is
determined using a different methodology.
2Unspecified power is electricity that has been purchased through open market
transactions and is not traceable to a specific generation source.
3Renewable energy credits (RECs) are tracking instruments issued for renewable
generation. Unbundled renewable energy credits (RECs) represent renewable generation
that was not delivered to serve retail sales. Unbundled RECs are not reflected in the
power mix or GHG emissions intensities above.
For specific information about this
electricity product, contact:
Vernon Public Utilities
(323) 583-8811
For general information about the
Power Content Label, please visit:http://www.energy.ca.gov/pcl/
For additional questions, please
contact the California Energy
Commission at:
Toll-free in California: 844-454-2906
Outside California: 916-653-0237
City Council Agenda Item Report
Agenda Item No. COV-401-2020
Submitted by: Joanna Moreno
Submitting Department: Public Utilities
Meeting Date: November 17, 2020
SUBJECT
Access, License and Reimbursement Agreement with the Water Replenishment District for Destruction
of Well No. 5
Recommendation:
A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) review, in
accordance with CEQA Guidelines § 15061(b)(3), the general rule that CEQA only applies to activities
that may have a significant effect on the environment, for the reason that any construction that occurs in
the future, relying on this approval, would be subject to CEQA review at that time and the Water
Replenishment District of Southern California (WRD) would be the lead agency, with oversight by the
State Water Resources Control Board (SWRCB); and
B. Approve and authorize the City Administrator to execute an Access, License and Reimbursement
Agreement with WRD, in substantially the same form as submitted, for the purpose of destroying Well
No. 5, in an amount sufficient to fund twenty percent of the final costs of destroying Well No. 5 as well as
an equal split (1/5) of shared costs included in the Well Destruction Program Project, currently estimated
to be in the amount of $43,000, for a term of twenty years.
Background:
The City of Vernon owns and operates a domestic water system that provides drinking water to the
majority of the City. Construction of the water system started in the mid-1930s. On April 25, 1938, the
City completed construction of Well No. 5. The well was operated until 1977, at which time volatile
organic compounds (VOCs) were detected, and the well was placed out of service. In 2008, due to
drought conditions, Water Division staff commissioned several technical memoranda to determine the
feasibility of retrofitting Well No. 5. Since the commissioning of technical memoranda, the well continued
to remain idle.
In October 2016, the SWRCB performed an inspection of the City’s water system and on August 21,
2017, the SWRCB issued the corresponding inspection report, System No. 1910167 – Water System
Inspection of the City of Vernon (“2016 Inspection Report”). The 2016 Inspection Report identified Well
No. 5 as deficient in its current condition, requiring correction. The SWRCB ordered the City to respond
by January 2018 with the decision to either rehabilitate or destroy the well. In January 2018, staff
requested, and was granted, more time to investigate possible rehabilitation of the well. Upon conclusion
of the investigation, staff determined that Well No. 5 had exhausted its intended useful life.
On September 18, 2018, City Council authorized the City Administrator to notify SWRCB of the City’s
plans to destroy Well No. 5. Early in 2019, City staff became aware of a then-upcoming Well Destruction
Program to be offered by WRD. Since then, City staff has actively worked with WRD to secure grant
funding for the destruction of Well No. 5. The Well Destruction Program utilizes funding from SWRCB’s
Proposition 1 Groundwater Grant Program.
In June 2020, WRD and SWRCB entered into a grant agreement—Water Replenishment District of
Southern California and California State Water Resources Control Board Implementation Grant Well
Destruction Program Project Agreement No. SWRCB0000000000D1912535 (Grant Agreement)—for
the Well Destruction Program Project (Project), which includes City of Vernon Well No. 5 and four other
wells in the region (attachment 2). The grant will fund 80 percent of the Project, with a 20 percent match
by WRD. The City will be required to reimburse WRD for the City’s portion of the match, currently
estimated at $43,000.
WRD will manage the entire project with limited assistance from the City. As such, WRD would be
responsible for complying with Sections 25.17 and 25.27 of the Vernon Municipal Code as applicable to
the destruction of any wells in the City. Additionally, SWRCB will oversee the Project as part of the Grant
Agreement.
The Grant Agreement has a work completion date (i.e., Project duration) of February 28, 2023. The
proposed Access, License and Reimbursement Agreement is for a twenty-year term, as required by the
Grant Agreement. The Access, License and Reimbursement Agreement has been reviewed and
approved as to form by the City Attorney.
Fiscal Impact:
If approved, the City will reimburse WRD for the City’s portion of the Grant Agreement match, which is
currently estimated to be in the amount of $43,000. The final match amount will be determined based on
the final Project costs; the City will pay 20 percent of the final cost of destroying Well No. 5 and shared
administrative-type (e.g., CEQA, reports, etc.) costs will be spread across the five wells included in the
Grant Agreement. Upon completion of the Project, WRD will submit an invoice for the corresponding
match portion from the City. The Water Division will budget for the anticipated expense in Fiscal Year
2022-2023, to be paid with Capital Outlay account 020.1084.900000. The Well No. 5 Destruction Project
is included in the Water Division’s 5-year Capital Improvement Plan.
Attachments:
1. Access, License and Reimbursement Agreement with WRD
2. June 2020 WRD and SWRCB Grant Agreement
1
ACCESS, LICENSE AND REIMBURSMENT AGREEMENT
This Access and License Agreement (“License” or “Agreement”) is made and
entered into on __________________ _____, 2020, by and between the City of Vernon (“City” or
“Licensor”), a California charter City and California municipal corporation and the Water
Replenishment District (“WRD or Licensee”) together referred to as the (“Parties”) with respect
to the following:
WHEREAS, Licensor is the owner of real property (Assessor Identification
Number 6303-010-901) located at 3570 East Vernon Avenue in Vernon, CA 90058 (hereinafter
referred to as “Site”); and
WHEREAS, WRD is responsible for managing the groundwater supplies for 43
cities in south Los Angeles County in the Central Basin and West Coast Basin; and
WHEREAS, WRD applied for and received a Proposition 1 Groundwater Grant
(memorialized in that certain Grant Implementation Agreement No. SWRCB
0000000000D1912535 incorporated herein by this reference), from the State Water Resources
Control Board (SWRCB) to destroy five (5) inactive water supply wells to help protect local
drinking water aquifers from the spread of contamination in the Central Basin (the “Grant”); and
WHEREAS, one of the inactive water supply wells identified for destruction is
located at the Site (“Project”) within the City’s boundaries (“Well #5”); and
WHEREAS, the Grant funds 80% of the costs for the Project’s Scope of Work,
attached hereto as Exhibit “A” and incorporated herein by this reference, and requires that the City
contribute the balance of the funding, 20% of identified costs; and
WHEREAS, City has agreed to contribute the 20% to cover the balance of costs
related to the Project; and
WHEREAS, Licensor receives much of its water supply from local wells, and
therefore it is very important to ensure plentiful and high-quality water in the City and southern
Los Angeles County by destroying and removing inactive wells, which have the potential of
spreading contaminants into the aquifers in the Central Basin; and
WHEREAS, WRD will hire a contractor and consultant (hereinafter referred to as
“Subcontractors”) to perform the work contemplated under the Scope of Work; and
WHEREAS, WRD requests permission and access from Licensor to destroy Well
#5 at the Site; and
WHEREAS, Licensor wishes to grant WRD access to the Site pursuant to the terms
and conditions of this License allowing WRD and its Subcontractors to implement the Scope of
Work..
NOW, THEREFORE, it is mutually agreed by and between the undersigned Parties
as follows:
1. Recitals
The above recitals are true and correct and are incorporated herein by this reference.
2
2. License
Licensor grants to WRD and Subcontractors a revocable and non-transferable
license to enter the Site to conduct the work defined in the Scope of Work, which will or may
include the following:
Location: 3570 East Vernon Avenue in Vernon, CA 90058, and as further defined
in the Scope of Work.
Staging Area: Upon the execution of this License, Licensor and WRD shall agree
upon a location to stage materials and equipment necessary or prudent to complete work at the
Site.
Scope of Work: WRD, in connection with its Subcontractors, shall conduct all
work necessary to complete the Scope of Work attached hereto as Exhibit “A”. Said Scope of
Work shall identify all aspects of the Project. The License is limited to the activities described in
the Scope of Work. This License contemplates any and all actions deemed necessary by WRD
and its Subcontractors in preparation for or termination of those activities. Licensor does not grant
permission for the performance of any other activities not previously agreed upon in writing by
Licensor.
Duration: It is intended by the Parties that this License shall continue for a period
of twenty (20) years per the Grant. This License shall be binding on all successors and assigns.
Notwithstanding the foregoing term, Licensor may terminate this License at any time upon 30
days ’ prior written notice if, in the Licensor’s reasonable determination, this License materially
interferes with City’s or its lessees’ ability to use or develop the Site. WRD may terminate this
License at any time and for any reason upon 30 days’ prior written notice to Licensor.
3. City’s Contribution
The Project will benefit disadvantaged communities (DACs) / economically
disadvantaged areas (EDAs). The City has been identified through the funding program as
qualifying for a significantly reduced match by the SWRCB (i.e., 20%). The remaining portion of
the Project costs will be reimbursed (as a grant) by the SWRCB (i.e., 80%).
The City by signing this Agreement agrees to pay its portion of the match, which
is currently estimated to be approximately Forty-Three Thousand Dollars and 00/100 Cents
($43,000.00) or 20% of the identified costs (“Match Amount”) using existing estimates. The final
Match Amount will be determined based on the final Project costs.
Upon completion of the Project, WRD will submit an invoice for payment for the
match portion from the City. The City agrees to pay WRD the final Match Amount within 60
days. The City also agrees that if the City fails to remit payment as agreed, the City shall be liable
for any and all costs and fees incurred by WRD for collecting such payment in addition to the
payment of the original amount.
4. Manner of Work
3
Prior to the start of any work contemplated under this License, WRD agrees to
coordinate with Licensor. WRD agrees to utilize its best efforts to minimize noise, fumes, dust,
fluids and other similar effects in conducting the Scope of Work and shall not otherwise interfere
with the operations of the Site and/or businesses operating within Licensor’s borders adjacent to
the Site.
5. Insurance
WRD shall provide, prior to commencement of the Scope of Work, to Licensor
evidence of the following insurance procured by WRD for WRD liability:
Commercial General Liability: $1,000,000 per occurrence and $2,000,000 aggregate for
bodily injury and property damage. The following coverage shall also be included:
premises/operations; products completed operations; contractual, independent contractors; broad
form property damage and personal injury. The City of Vernon, its directors, commissioners,
officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds
as respects liability arising out of the WRD performance of this Agreement.
WRD agrees to subrogate General Liability resulting from performance under this
Agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective
employees, agents, and the City’s City Council (“City Council”) from and against all claims,
liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable
attorney’s fees (“Claims”).
Contractors Pollution Liability: The Parties to this License acknowledge that WRD
does not carry a stand-alone pollution liability policy. WRD agrees to have each contractor on
Site carry pollution liability coverage in the amount indicated. Licensor shall be named as the
certificate holder. Policy limit shall provide coverage of no less than $1,000,000 per claim and in
the aggregate. Coverage shall apply to bodily injury; property damage, including loss of use of
damaged property or of property that has not been physically inured; cleanup costs; and costs of
defense, including costs and expenses incurred in the investigation, defense, or settlement of
claims.
Comprehensive Automobile Liability Insurance: $1,000,000 combined single-
limit per accident for bodily injury or property damage. The following coverage shall be included:
owned automobiles, hired automobiles, not-owned automobiles. WRD agrees to subrogate
automobile liability resulting from performance under this Agreement by agreeing to defend,
indemnify and hold harmless, the City, and its respective employees, agents, and City Council
from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all
costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by
the City under the performance of the services.
Workers’ Compensation and Employer Liability: Workers’ Compensation limits
as required by the Labor Code of the State of California and employer liability limits of $2,000,000
per accident.
4
Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to the City.
Insurance shall be placed with insurers with an AM Best rating of no less than A-VIII. Prior to
commencement of performance, Contractor shall furnish the City with a certificate of insurance
for each policy. Each certificate is to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificate(s) must be in a form approved by the City. The City may
require complete, certified copies of any or all policies at any time.
6. Indemnification
To the fullest extent permitted by law, WRD hereby agrees that at its sole cost and
expense, it shall indemnify Licensor its officers, elected officials, employees, successors, and
agents against, and will hold and save each of them harmless from, any and all actions, suits,
claims, damages to persons or property, losses, costs, penalties, judgements and those judgements
arising in connection to applicable environmental laws, obligations, errors, omissions or liabilities
(herein “claims or liabilities”), including but not limited to professional negligence, that may be
asserted or claimed by any person, firm or entity arising out of or in connection with the work,
operations or activities of WRD, its agents, employees, subcontractors, or invitees, provided for
herein, or arising from the acts or omissions of WRD hereunder, or arising from WRD’s
performance of or failure to perform any term, provision, covenant or condition of this Agreement,
except to the extent such claims or liabilities arise from the negligence or willful misconduct of
the City. City acknowledges that WRD’s actions in the scope of work is limited to the termination
of City’s identified well. This indemnification is strictly limited to the actions of WRD and its
agents. WRD shall not assume any liability for any condition existing prior to the work done by
WRD and City shall bear liability for any and all claims related to its well, including any
environmental claims not related to the work by WRD. City hereby agrees to fully indemnify
WRD for any and all claims related to the well and any environmental liabilities related to the
same not covered by WRD’s indemnity obligations set forth in this section. Further, City
acknowledges that WRD’s work as contemplated under this Agreement is being conducted in
compliance with all applicable laws governing the same. Indemnitor shall pay the indemnified
party for any attorney’s fees and costs incurred in enforcing this indemnification provision. This
indemnity is effective without reference to the existence or applicability of any insurance
coverages which may have been required under the Agreement or any additional insured
endorsements which may extend to Indemnitees. This indemnity provision shall survive the
termination of the Agreement and is in addition to any other rights or remedies which Indemnitees
may have under the law.
7. Restoration of Property
Promptly after performing the Scope of Work, WRD shall restore the Site to the
condition that existed prior to the execution of this License. Said groundwater treatment system
shall be terminated in accordance with all applicable regulations.
8. Compliance with Applicable Laws
5
WRD agrees that all activities performed pursuant to this License shall comply with
all applicable local, state and federal laws, including, but not limited to, resolutions, statutes,
regulations, codes, rules and ordinances.
9. Governing Law
This License shall be governed by and interpreted pursuant to California law,
without regard to its conflict of laws principles.
10. Entire Agreement
The terms and conditions set forth herein constitute the entire understanding of the
Parties relating to the subject matter of this License. This License may be amended only by written
instrument signed by both Parties.
11. Waste Disposal
All waste generated at the Site during completion of the Scope of Work shall be
timely and properly disposed of by WRD and its Subcontractors in accordance with all federal,
state and local laws. The City shall be designated as the ‘generator’ on any and all non-hazardous
or hazardous waste manifests required to be prepared as part of the work authorized by this
License; provided that WRD and its Subcontractors agree that they shall be jointly and/or severable
liable for any violations, claims or liabilities related to the improper preparation of the required
manifests and/or disposal of non-hazardous or hazardous waste WRD’s obligations under this
Section shall be carried, to the fullest extent permitted by law, in addition to those covenants and
obligations outlined in Section 6 “Indemnification,” above.
12. Relationship of the Parties
The Parties expressly disavow any intent or desire to create a partnership, joint
venture, joint enterprise, principal and agent, or any or other business relationship by entering into
this License other than that of licensor and licensee.
13. Counterparts
This License may be executed in counterparts, each of which shall be deemed an
original, but all of which, taken together, shall constitute one and the same instrument.
14. Notices
If to the Licensor: City of Vernon
4305 South Santa Fe Avenue
Vernon, CA 90058
ATTN: Abraham Alemu, General Manager of Public
Utilities
Email: aalemu@ci.vernon.ca.us
Tel: (323) 583-8811
6
If to WRD: Water Replenishment District of Southern California
4040 Paramount Boulevard
Lakewood, CA 90712
ATTN: Brian Partington, Manager of Hydrogeology
Email: bpartington@wrd.org
Tel: (562) 921-5521
IN WITNESS WHEREOF, Licensor and WRD have caused this License to be executed by their
respective duly authorized representatives as of the dates set forth below.
CITY OF VERNON, a California charter City and
California municipal corporation
By: _______________________________________
Name and Title: Carlos Fandino, City Administrator
Date:
ATTEST:
_______________________________
Lisa Pope, City Clerk
APPROVED AS TO FORM:
_______________________________
Arnold M. Alvarez-Glasman,
Interim City Attorney
WATER REPLENISHMENT DISTRICT
Signature Signature
Vera Robles DeWitt Willard H. Murray, Jr. Print Name Print Name
President, Board of Directors Secretary, Board of Directors Title Title
Approved As To Form
7
LEAL, TREJO LLP
Attorneys for the Water Replenishment District
Attached: Exhibit A - Scope of Work
EXHIBIT A
SCOPE OF WORK
The Water Replenishment District (WRD) was awarded a Proposition 1 Groundwater Grant (“Grant”) from the State
Water Resources Control Board (SWRCB) to destroy five (5) inactive water supply wells located in the Central Basin.
The eligible work start date for the Grant is October 18, 2019. The work completion date for the Grant is February
28, 2023. The tasks that will be completed as part of the grant are summarized as follows:
Project Management:
General project management tasks may include status update meetings, maintaining a project schedule, general grant
administration (progress report, reimbursements, accounting, etc.), and coordinating with the grant Project Manager.
General Compliance Requirements / Project Effectiveness and Performance:
Identify each well location via Global Positioning System (GPS) and upload electronic documentation to GeoTracker
as maintained by the SWRCB. Prepare a brief letter report documenting the project goals, desired outcome, purpose
and objectives, and methods of measuring project success (aka, Project Assessment and Evaluation Plan [PAEP]).
Environmental Compliance and Permitting
Complete documentation required under the California Environmental Quality Act (CEQA). A draft and final version
will be prepared in consultation with the City and grant Project Manager. The access agreement is included under this
task and is required as part of the grant agreement we have with the SWRCB. All other permits to conduct the work
will be obtained by WRD.
Technical Advisory Committee
The Grant requires the formation of a technical advisory committee (TAC). The TAC will review key documents
(Well Location Report and Well Destruction Design Plan) and provide input to the team and grant Project Manager.
One representative will be selected from three different regulatory agencies including the Division of Drinking Water,
Los Angeles Regional Water Quality Control Board, and SWRCB.
Well Location Investigation
WRD will prepare a Grant-required Well Location Report. This letter type report will include a well location map
(including nearby water wells) and summarize readily available data (water quality, water levels, etc.) for Well #5. A
well completion report will be included along with a cross-section illustrating the aquifers that would be protected by
destroying Well #5.
Well Destruction Design Plan
A Well Destruction Design Plan will be prepared describing the well destruction process and will be discussed with
the City, TAC, and grant Project Manager. A video log will be conducted prior to preparing the plan unless a recent
video log has been conducted by the City. WRD will also prepare bid documents and hire a drilling contractor via a
Request for Bid (RFB).
Implementation
A drilling contractor will conduct work outlined in the approved Well Destruction Design Plan. The contractor will
be overseen by a professional consulting firm already under contract with WRD. Upon completion, WRD will prepare
and submit a Well Destruction Report. A final copy will be provided to the City.
Public Outreach
WRD will hold one (1) public workshop to discuss the project and funding provided by the SWRCB. WRD will also
prepare a one-page flyer for the project and provide a brief project description on its website (www.wrd.org). WRD
external affairs staff will prepared the materials in consultation with the City and grant Project Manager. The grant
also requires project signage at the site including a disclosure statement “Funding for this project has been provided
in full or in part by Proposition 1 – the Water Quality, Supply, and Infrastructure Improvement Act of 2014 through
an agreement with the State Water Resources Control Board” and color logos for Prop 1 and SWRCB.
WRD will manage the entire project but may periodically need limited assistance from the City.
EXHIBIT A
SCOPE OF WORK
WELL LOCATION MAP
-GOVERNOR OAVIN NEWSOM
WATER BONO 2014
WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA
AND
CALIFORNIA STATE WATER RESOURCES CONTROL BOARD
Water Boards
l'.ll"H' "<'l'",!f...l 11:t'.S.CliJiHH:!,; cor,n;;Q;, \;f.J,\j';\.1
nt$10f<,o,l '<U•.Tl:.11 QU,'\LtT'l' OONTF!Of. Jl(!AfiP~
IMPLEMENTATION GRANT
WELL DESTRUCTION PROGRAM PROJECT
AGREEMENT NO. SWRCB0000000000D1912535
PROJECT FUNDING AMOUNT: $844,240
ELIGIBLE WORK START DATE: OCTOBER 18, 2019
WORK COMPLETION DA TE: FEBRUARY 28, 2023
FINAL REIMBURSEMENT REQUEST DATE: MARCH 31, 2023
RECORDS RETENTION END DATE: FEBRUARY 28, 2059
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 2 of 42
AGREEMENT
1. AUTHORITY.
The State Water Resources Control Board (State Water Board) is authorized, and implements
its authority, to provide financial assistance under this Agreement pursuant to Section 79771 of
the Water Code, and Resolution No. 2017-0075.
2. INTENTION.
(a) The Recipient desires to receive financial assistance for and undertake work
required for the groundwater implementation project (Project) set forth on the
Cover Page and described in Exhibit A of this Agreement from the State Water
Board according to the terms and conditions set forth in this Agreement.
(b) The State Water Board proposes to assist in providing financial assistance for
eligible costs of the Project in the amount set forth in Exhibit B, according to the
terms and conditions set forth in this Agreement.
3. AGREEMENT, TERM, DOCUMENTS INCORPORATED BY REFERENCE.
In consideration of the mutual representations, covenants and agreements herein set forth, the
State Water Board and the Recipient, each binding itself, its successors and assigns, do mutually
promise, covenant, and agree to the terms, provisions, and conditions of this Agreement.
· (a) The State Water Board hereby makes a grant to the Recipient in accordance with
the provisions of this Agreement.
(b) Subject to the satisfaction of any condition precedent to this Agreement, this
Agreement shall become effective upon the signature of both the Recipient and
the State Water Board. Conditions precedent are not limited to the following:
(1) The Recipient must deliver an opinion of general counsel satisfactory to
the State Water Board's counsel dated on or after the date that the
Recipient signs this Agreement.
(2) The Recipient must deliver to the Division a resolution authorizing the
Recipient to enter into this Agreement and identifying its Authorized
Representative by title.
(c) Upon execution, the term of the Agreement shall begin on the Eligible Work Start
Date and extend through the Records Retention End Date.
(d) This Agreement includes the following exhibits and attachments thereto:
EXHIBIT A -SCOPE OF WORK
EXHIBIT B -FUNDING TERMS
EXHIBIT C -GENERAL AND PROGRAMMATIC TERMS AND CONDITIONS
EXHIBIT D -SPECIAL CONDITIONS
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 3 of 42
4. PARTY CONTACTS.
The Party Contacts during the term of this Agreement are:
State Water Board Water Replenishment District of Southern
California
Section: Division of Financial Assistance
Name: Kira Smith, Project Manager Name: Brian Partington, Project
Director
Address: 1001 I Street, 17th Floor Address: 4040 Paramount Blvd.
City, State, Zip: Sacramento, CA 95814 City, State, Zip: Lakewood, CA 90712
Phone: (916) 319-8257 Phone: (562) 275-4249
Fax: (916) 341-5296 Fax: (562) 921-6101
Email: Kira.smith@waterboards.ca.Qov Email: bpartington@wrd.orQ
Direct inquiries to:
State Water Board Water Replenishment District of
Southern California
Section: Division of Financial Assistance !
Name: Brittani Evans, Program Analyst Name: ! Theodore Johnson,
l Grant Contact
Address: 1001 I Street, 17th Floor Address: 4040 Paramount Blvd.
City, State, Sacramento, CA 95814 City, State, Lakewood, CA 90712
Zip: Zip:
Phone: (916) 341-5930 Phone: (562) 921-5521
Fax: (916) 341-5296 Fax: (562) 921-6101
Email: Brittani.Evans@waterboards.ca.Qov Email: tiohnson@wrd.org.
The Recipient may change its Project Director upon written notice to the Project Manager, which
notice shall be accompanied by authorization from the Recipient's Authorized Representative.
The State Water Board will notify the Project Director of any changes to its Party Contacts.
While the foregoing are contacts for day-to-day communications regarding Project work, the
Recipient shall provide official communications and events of Notice as set forth in Exhibit C to
the Division's Deputy Director.
5. DEFINITIONS.
Unless otherwise specified, each capitalized term used in this Agreement has the following
meaning:
"Additional Payments" means the reasonable extraordinary fees and expenses of the State Water
Board, and of any assignee of the State Water Board's right, title, and interest in and to this
Agreement, in connection with this Agreement, including all expenses and fees of accountants,
trustees, staff, contractors, consultants, costs, insurance premiums and all other extraordinary costs
reasonably incurred by the State Water Board or assignee of the State Water Board.
"Agreement" means this agreement, including all exhibits and attachments hereto.
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 4 of 42
"Authorized Representative" means the duly appointed representative of the Recipient as set
forth in the certified original of the Recipient's authorizing resolution that designates the
authorized representative by title.
"Cover Page" means the front page of this Agreement.
"Days" means calendar days unless otherwise expressly indicated.
"Deputy Director" means the Deputy Director of the Division.
"District Office" means District Office of the Division of Drinking Water of the State Water Board.
"Division" means the Division of Financial Assistance of the State Water Board or any other
division or unit of the State Water Board authorized to administer this Agreement.
"Division of Drinking Water" means the Division of Drinking Water of the State Water Board.
"Eligible Work Start Date" means the date set forth on the Cover Page of this Agreement,
establishing the date on or after which any costs may be incurred and eligible for reimbursement
hereunder.
"Event of Default" means the occurrence of any of the following events:
(a) A representation or warranty made by or on behalf of the Recipient in this
Agreement or in any document furnished by or on behalf of the Recipient to the
State Water Board pursuant to this Agreement shall prove to have been
inaccurate, misleading or incomplete in any material respect;
(b) A material adverse change in the condition of the Recipient, which the Division
reasonably determines would materially impair the Recipient's ability to satisfy its
obligations under this Agreement;
(c) Failure to operate the Project without the Division's approval;
(d) Failure by the Recipient to observe and perform any covenant, condition, or
provision in this Agreement, which failure shall continue for a period of time, to be
determined by the Division;
(e) Initiation of proceedings seeking arrangement, reorganization, or any other relief
under any applicable bankruptcy, insolvency, or other similar law; the
appointment of or taking possession of the Recipient's property by a receiver,
liquidator, assignee, trustee, custodian, conservator, or similar official; the
Recipient's entering into a general assignment for the benefit of creditors; the
initiation of resolutions or proceedings to terminate the Recipient's existence, or
any action in furtherance of any of the foregoing;
(f) A determination pursuant to Gov. Code section 11137 that the Recipient has
violated any provision in Article 9.5 of Chapter 1 of Part 1 of Division 3 of Title 2
of the Government Code;
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 5 of 42
(g) Loss of the Recipient's rights, licenses, permits, or privileges necessary for the
Project, or the occurrence of any material restraint on the Recipient's enterprise
by a government agency or court order.
"Final Reimbursement Request Date" means the date set forth as such on the Cover Page of
this Agreement, after which date, no further Project Funds reimbursements or disbursements
may be requested.
"Fiscal Year" means the period of twelve (12) months terminating on June 30 of any year.
"Force Account" means the use of the Recipient's own employees, equipment, or resources for
the Project.
"GAAP" means generally accepted accounting principles, the uniform accounting and reporting
procedures set forth in publications of the American Institute of Certified Public Accountants or
its successor, or by any other generally accepted authority on such procedures, and includes,
as applicable, the standards set forth by the Governmental Accounting Standards Board or its
successor, or the Uniform System of Accounts, as adopted by the California Public Utilities
Commission for water utilities.
"Grant Contact" means the employee of the Recipient who has been delegated by the Project
Director to oversee the day-to-day activities of the Project. The Grant Contact is set forth in
Section 4 of this Agreement.
"Guidelines" means the State Water Board's "Proposition 1 Groundwater Grant Program
Funding Guidelines," in effect as of the execution date of this Agreement.
"Indirect Costs" means those costs that are incurred for a common or joint purpose benefiting
more than one cost objective and are not readily assignable to the Project (i.e., costs that are
not directly related to the Project). Examples of Indirect Costs include, but are not limited to:
central service costs; general administration of the Recipient; non-project-specific accounting
and personnel services performed within the Recipient organization; depreciation or use
allowances on buildings and equipment; the costs of operating and maintaining non-project-
specific facilities; tuition and conference fees; generic overhead or markup; and taxes.
"Match Funds" means funds provided by the Recipient towards the Project Costs incurred on or
after November 4, 2014. Funds spent on ineligible Project Costs are not Match Funds.
"Material Obligation" means an obligation of the Recipient that is material to this transaction.
"Party Contact" means, for the Recipient, the Authorized Representative of the Recipient or any
designee of the Authorized Representative, and, for the State Water Board, the Division staff set
forth in Section 4 of this Agreement.
"Project" means the Project funded by this Agreement as described in Exhibits A and B and in
the documents incorporated by reference herein.
"Project Completion" means, as determined by the Division, that the Project is complete to the
reasonable satisfaction of the Division.
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 6 of 42
"Project Costs" means the incurred costs of the Recipient which are _eligible for funding under
this Agreement, pursuant to applicable statutes, policy, regulation, or guidelines.
"Project Director" means an employee of the Recipient designated by the Authorized
Representative to be responsible for the overall management of the administrative and technical
aspects of the executed Agreement. The Project Director is set forth in Section 4 of this
Agreement.
"Project Funding Amount" means the maximum amount payable under this Agreement, as set
forth on the Cover Page.
"Project Funds" means all moneys disbursed to the Recipient by the State Water Board for
eligible Project Costs pursuant to this Agreement.
"Project Manager" means the person designated by the State Water Board to manage
performance of this Agreement. The Project Manager is set forth in Section 4 of this
Agreement.
"Recipient" means Water Replenishment District of Southern California.
"Records Retention End Date" means the last date that the Recipient is obligated to maintain
records related to this Agreement and is set forth on the Cover Page of this Agreement.
"Regional Water Quality Control Board" or "Regional Water Board" means the appropriate
Regional Water Quality Control Board.
"Reimbursement Period" means the period during which Project Funds may be disbursed.
"Reimbursement Request" means the Recipient's request for Project Funds from the State
Water Board as set forth in Exhibit B.
"State" means State of California.
"State Water Board" means the State Water Resources Control Board.
"Useful Life" means the economically useful life of the Project beginning at Completion of
Construction and is set forth in Exhibit A.
"Work Completion" means the Recipient's submittal of all work set forth under Exhibit A for
review and approval by the Division.
"Work Completion Date" means the date set forth on the Cover Page of this Agreement and is
the last date on which Project Costs may be incurred under this Agreement.
"Year" means calendar year unless otherwise expressly indicated.
Water Replenishment District of Southern Cal ifornia
Agreement No.: SWRCB0000000000D1912535
Page 7 of 42
IN WITNESS WHEREOF , this Agreement has been executed by the parties hereto.
WATER REPLENISHMENT DISTRICT OF SOUTHERN
CALIFORNIA:
,
By:_,ff--,j~~___,,-...,,.~......,...'--------
Nam
Title:
r
General Manager
Date: Oh/ O 4-/ W ---------------
STATE WATER RESOURCES CONTROL BOARD:
By :~
Name: Leslie S. Lauden
Title: Deputy Director
Division of Financial Assistance
Date: __ UJ_/t {p_b __ _
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 8 of 42
EXHIBIT A -SCOPE OF WORK
A.1. PROJECT DESCRIPTION, USEFUL LIFE, AND SCOPE OF WORK.
(a) The Project is for the benefit of the Recipient. The funding under this Agreement
is for the purpose of destroying five (5) inactive supply wells that are acting as
conduits for perchlorate, 1,4-Dioxane, tetrachloroethene (PCE), and
trichloroethene (TCE) contaminated groundwater and impacting drinking water
supply wells in the Recipient's service area.
(b) The Useful Life of this Project is at least twenty (20) years, which may consist of
the length of time the Project must be operated and maintained in order to
achieve the environmental outcome(s) identified herein, and the length of time
that the environmental outcome of the Project will be sustained after the Project
is no longer operated or maintained.
(c) Scope of Work.
The Recipient agrees to do the following:
1 . Project Management
1.1 Provide all technical and administrative services as needed for Project
completion; monitor, supervise, and review all work performed; and
coordinate budgeting and scheduling to ensure the Project is completed
within budget, on schedule, and in accordance with approved procedures,
applicable laws, and regulations.
1.2 Notify the Project Manager at least fifteen (15) working days in advance
of upcoming meetings, workshops, trainings, and fieldwork or
construction activities.
1.3 Develop and update appropriately a detailed Project schedule, including
key Project milestones, and submit to the Project Manager.
1.4 Conduct periodic and final site visits with the Project Manager and other
staff designated by the Division.
1.5 Conduct pre-, during, and post-construction photo monitoring at the
Project site and submit to Project Manager.
2. General Compliance Requirements/Project Effectiveness and Performance
2.1 Submit Global Positioning System (GPS) information for project site(s)
and well location(s) for this Project to the Project Manager. Submittal
requirements for GPS data are available at:
http://www.waterboards.ca.gov/water issues/programs/grants loans/gran
t info/docs/gps.pdf. ·
· Exhibit A
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 9 of 42
2.2 Prepare and submit a Project Assessment and Evaluation Plan (PAEP)
which describes the manner in which the Project performance will be
assessed, evaluated, and reported to the Project Manager for approval.
The PAEP must detail the Project's goals, desired outcomes, purpose
and objectives, and the methods of measuring and reporting the Project
benefi_ts.
2.3 Prepare and upload historical groundwater data and well destruction
reports to the State Water Board's GeoTracker/Groundwater Ambient
Monitoring and Assessment system in Electronic Deliverable
Format. Locational information for the destroyed wells shall be submitted
using the Geo_XY and GEO_WELL files. Contact the Project Manager to
obtain a Global ID prior to collecting samples or destroying wells.
3. Environmental Compliance and Permitting
3.1 Complete documentation required under the California Environmental
Quality Act (CEQA) for the implementation Project. Take all required
steps to prepare, circulate, and certify the required CEQA document(s).
3.1.1 Submit the draft CEQA document to the Project Manager for
comment, if applicable
3.1.2 Submit the final CEQA document to the Project Manager.
3.1.3 Obtain written environmental clearance from the Project Manager
confirming the State Water Board has made its own environmental
findings and concurred that implementation may proceed.
3.2 Obtain all public agency approvals, entitlements, or permits required for
Project implementation before field work begins. If the Project is carried
out on lands not owned by the Recipient, the Recipient must obtain
adequate rights of way for the useful life of the Project. Submit a list and
signed copies of such approvals, entitlements or permits to the Project
Manager.
4. Technical Advisory Committee
4.1 Establish a TAC that includes representatives from the Division, the State
Water Board Division of Prinking Water (DOW), the Los Angeles Regional
Water Quality Control Board, and other appropriate government
agencies. Submit the final list of TAC members, their roles,
responsibilities, and affiliations to the Project Manager for approval.
4.2 Convene a kickoff meeting to establish TAC goals and objectives,
formalize roles, and create a schedule for future meetings. Submit a
summary of the kickoff meeting to the Project Manager.
Exhibit A
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 10 of 42
4.3 Conduct additional TAC meetings in accordance with the schedule
developed in Item 4.2 and submit agendas, meeting minutes, and sign-in
sheets for each meeting to the Project Manager.
5. Well Location Investigations
5.1 Prepare a draft Well Locations Report and submit to the TAC for review
and the Project Manager for approval. The Well Locations Report shall
include maps and figures of the well locations, sampling data,
contaminant concentrations, water elevations, and well completion logs
and hydrogeologic cross-sections to illustrate drinking water aquifers and
drinking water supply wells that would be protected by destroying
inactive water supply wells in the Project Area.
5.2 Finalize the Well Locations Report and submit to the TAC and the Project
Manager for approval.
6. Well Destruction Design Plans
6.1 Prepare Well Destruction Design Plans, in accordance with State and
local requirements and include, at a minimum:
6.1.1 Drilling procedures including well destruction methods,
mechanical casing perforation, and blast casing perforation.
6.1.2 Procedures to confirm the total depth and anticipated total well
depth that will be destroyed.
6.1.3 Methods for debris removal.
6.1.4 Methods and materials required for well destruction.
6.2 Submit the Well Destruction Design Plans to the TAC for review and the
Project Manager for approval.
6.3 Complete the bid documents in accordance with the approved Well
Destruction Design Plans, after receiving all required approvals, and
advertise the Project for bid. Submit the advertised bid documents and
bid summary to the Project Manager.
7. Implementation
7.1 Award the well destruction contract and submit the Notice(s) to Proceed
and awarded contract(s) for the Project to the Project Manager.
7.2 Implement the Project in accordance with the approved Well Destruction
Design Plans in Item 6.1 after obtaining environmental clearance in Item
3.1.3 and the necessary approvals, entitlements, or permits in Item 3.2.
Exhibit A
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 11 of 42
7 .3 Submit any proposed changes that arise during implementation that may
affect the Project's schedule or costs to the Project Manager for approval.
7.4 Submit a Well Destruction Report including the well destruction details
and a summary of any changes from the Well Destruction Design Plans in
Item 6.1.
8. Public Outreach
8.1 Develop outreach materials including flyers, posters, brochures, and
advertisements, and update the Recipient's website and associated social
media web pages to include Project progress and outcomes. Provide
copies of the outreach materials and web links to the Project Manager.
8.2 Conduct a minimum of one (1) public workshop to provide information on
the purpose of the Project, inviting relevant non-governmental
organizations and disadvantaged community representatives. Submit the
workshop materials, sign-in sheet(s), and photo documentation of the
workshop to the Project Manager.
A.2. STANDARD PROJECT REQUIREMENTS.
A.2.1 Disclosure Statements.
The Recipient shall include the following disclosure statement in any document, written report,
or brochure prepared in whole or in part pursuant to this Agreement:
"Funding for this project has been provided in full or in part by Proposition 1 -the Water Quality,
Supply, and Infrastructure Improvement Act of 2014 through an agreement with the State Water
Resources Control Board. The contents of this document do not necessarily reflect the views
and policies of the foregoing, nor does mention of trade names or commercial products
constitute endorsement or recommendation for use."
A.2.2 Reports.
A.2.2.1 Progress Reports.
The Recipient shall submit quarterly progress reports, using a format provided by the Project
Manager, within forty-five (45) days following the end of the calendar quarter (March, June,
September, and December) to the Project Manager. Progress reports shall provide a brief
description of activities that have occurred, milestones achieved, monitoring results (if
applicable), and any problems encountered in the performance of the work under this
Agreement during the applicable reporting period. Reporting shall be required even if no
Project-related activities occurred during the reporting period. The Recipient shall document all
activities and expenditures in progress reports, including work performed by contractors.
A.2.2.2 Draft and Final Project Report and Project Summary for Groundwater
Projects.
Exhibit A
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 12 of 42
(a) At the conclusion of the Project, the Recipient must submit the following
to the Project Manager:
(1) Draft Final Project Report. Prepare and submit to the Project Manager,
for review and comment, a draft Final Project Report in a format provided
by the Project Manager that shall include the following information, as
well as information set forth in the Scope of Work, above:
a. Description of the water quality problem the Project sought to
address;
b. Description of the Project scope, cost, and schedule, with photo
documentation;
c. Discussion of the Project's likelihood of successfully addressing
that water quality problem in the future, including an evaluation
and summary of relevant water quality data; and
d. Summary of lessons learned.
(2) Final Project Report. Prepare a Final Project Report that addresses, to
the extent feasible, comments made by the Project Manager on the draft
Final Project Report. Submit one (1) reproducible master copy and an
electronic copy of the final. Upload an electronic copy of the final report
in pdf format to the Financial Assistance Application Submittal Tool
(F AAST) system.
(3) Final Project Summary. Prepare a brief summary of the information
contained in the Final Project Report, using a format provided by the
Project Manager. Include accomplishments, recommendations, and
lessons learned, as appropriate. Upload an electronic copy of the Final
Project Summary in pdf format to the FAAST system.
(b) If the Recipient fails to submit a timely Final Project Report, the State Water
Board may stop processing pending or future applications for new financial
assistance, withhold reimbursements under this Agreement or other agreements,
and begin administrative proceedings.
A.2.2.3 As Needed Reports.
The Recipient must provide expeditiously, during the term of this Agreement, any reports, data,
and information reasonably required by the Division, including but not limited to material
necessary or appropriate for evaluation of the funding program or to fulfill any reporting
requirements of the State or federal government.
A.2.3 Signage.
(a) The Recipient shall place a sign at least four (4) feet tall by eight (8) feet wide
made of ¾-inch-thick exterior grade plywood or other approved material in a
prominent location on the Project site and shall maintain the sign in good
Exhibit A
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 13 of 42
condition for the duration of the construction period. The sign must include the
following disclosure statement and color logos (available from the Division):
Water Boards
,;;,:.,,;,_.h••;r,;• ;;,'•;•, •,•,::--:,;,••~---➔ .. •z
(b) "Funding for this project has been provided in full or in part by Proposition 1 -the
Water Quality, Supply, and Infrastructure Improvement Act of 2014 through an
agreement with the State.Water Resources Control Board."
(c) The Project sign may include another agency's required promotional information
so long as the above logos and disclosure statement are equally prominent on
the sign. The sign shall be prepared in a professional manner.
A.2.4 Commencement of Operations.
Upon Work Completion, the Recipient must expeditiously initiate Project operations.
A.2.5 Final Project Inspection and Certification.
Upon completion of the Project, the Recipient shall provide for a final inspection and shall certify
that the Project has been completed in accordance with this Agreement, any final plans and
specifications submitted to the State Water Board, and any amendments or modifications
thereto. If the Project involves the planning, investigation, evaluation, design, or other work
requiring interpretation and proper application of engineering, or other professionals, the final
inspection and certification shall be conducted by a California Registered Civil Engineer or other
appropriate California registered professional. The results of the final inspection and
certification shall be submitted to the Project Manager.
A.3. DATES AND DELIVERABLES.
(a) Time is of the essence.
(b) The Recipient must expeditiously proceed with and complete the Project.
(c) The following dates are established as on the Cover Page of this Agreement:
(1) Eligible Work Start Date
(2) Work Completion Date
(3) Final Reimbursement Request Date
(4) Records Retention End Date
(d) The Recipient must begin work timely.
(e) The Recipient must deliver any request for amendment no fewer than 120 days
prior to the Work Completion date.
Exhibit A
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 14 of 42
(f) The undisbursed balance of this Agreement will be deobligated if the Recipient
does not provide its Final Reimbursement Request to the Division on or before
the Final Reimbursement Request Date, unless prior approval has been granted
by the Division.
Upon request by the Division, the Recipient shall submit verifiable data to support deliverables
specified in the Scope of Work. The Recipient's failure to comply with this requirement may be
construed as a material breach of this Agreement.
Exhibit A
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 15 of 42
A.4. SUBMITTALSCHEDULE.
Failure to provide items by the due dates indicated in the table below may constitute a material
violation of this Agreement. However, the dates in the "Estimated Due Date" column of this
table may be adjusted as necessary during the Reimbursement Period with Project Manager
approval. All work or submittals must be achieved with relevant submittals approved by the
Division prior to the Work Completion Date, and the final Reimbursement Request submitted,
prior to the Final Reimbursement Request Date set forth in Exhibit B.
As applicable for specific submittals, the Recipient shall plan adequate time to solicit, receive,
and address TAC comments prior to submitting the final submittal.
SUBMITTAL SCHEDULE
ITEM DESCRIPTION OF SUBMITTAL CRITICAL DUE ESTIMATED
DATE DUE DATE
EXHIBIT A -SCOPE OF WORK
1. Project Management
1.2 Notification of Upcoming Meetings, 15 Working Days
Workshops, and Trainings Prior
1.3 Detailed Project Schedule 60 Days After
Execution
1.4 Periodic and Final Site Visits As Needed
1.5 Pre-, During, and Post-construction Photos Ongoing
2. General Compliance Requirements/Project Effectiveness and Performance
2.1 Global Positioning System (GPS) 60 Days After
Information Execution
2.2 Project Assessment and Evaluation Plan Prior to
(PAEP) Implementation
3. Environmental Compliance and Permitting
3.1.1 Draft CEQA Documents December 2020
3.1.2 Final CEQA Documents March 31, 2021
3.2 List of Public Agency Approvals, March 2021
Entitlements, or Permits
4. Technical Advisory Committee (TAC)
4.1 List of TAC Members, Roles and 60 Days After
Responsibilities, and Affiliations Execution
Exhibit A
ITEM
4.2
4.3
5.
5.1
5.2
6.
6.2
6.3
7.
7.1
7.3
7.4
8.
8.1
8.2
A.2.2.1
A.2.2.2
(a)(1)
A.2.2.2
(a)(2)
A.2.2.2
(a)(3)
A.2.5
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 16 of 42
DESCRIPTION OF SUBMITTAL CRITICAL DUE ESTIMATED
DATE DUE DATE
EXHIBIT A -SCOPE OF WORK
TAC Kick-off Meeting Summary 90 Days After
Execution
TAC Meeting Agendas, Meeting Minutes, Ongoing
and Sign-In Sheets
Well Location Investigations
Draft Well Locations Report October 2020
Final Well Locations Report December 2020
Well Destruction Design Plans
Well Destruction Design Plans June 2021
Advertised Bid Documents and Bid December 2021
Summary
Implementation
Notice(s) to. Proceed and Awarded Bid December 21, 2021
Contract(s)
Proposed Changes During Implementation As Needed
Well Destruction Report January 31, 2023
Public Outreach
Outreach Materials and Weblinks Ongoing
Workshop Materials, Sign-in Sheets, and Ongoing
Photo Documentation
A.2.2 -REPORTS
Progress Reports Quarterly
Draft Final Project Report December 31,2022
Final Project Report January 31, 2023
Final Project Summary Before Work
Completion Date
As Needed Reports As Needed
Final Project Inspection and Certification Before Work
Completion Date
Exhibit A
ITEM
B.1.7
(b)(6)
B.1.7
(d)
DESCRIPTION OF SUBMITTAL
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 17 of 42
CRITICAL DUE ESTIMATED
DATE DUE DATE
EXHIBIT B -FUNDING TERMS
Final Reimbursement Request March 31, 2023
Reimbursement Requests Quarterly
Exhibit A
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 18 of 42
EXHIBIT B -FUNDING TERMS
8.1. FUNDING AMOUNTS AND REIMBURSEMENTS.
B.1.1 Funding Contingency and Other Sources.
(a) If this Agreement's funding for any Fiscal Year expires due to reversion or is
reduced, substantially delayed, or deleted by the Budget Act, by Executive Order,
or by order or action of the Department of Finance, the State Water Board has
the option to either cancel this Agreement with no liability accruing to the State
Water Board, or offer an amendment to the Recipient to reflect the reduced
amount.
(b) If funding for Project Costs is made available to the Recipient from sources other
than this Agr:eement, the Recipient must notify the Division. The Recipient may
retain such funding up to an amount which equals the Recipient's share of
Project Costs. To the extent allowed by requirements of other funding sources,
excess funding must be remitted to the State Water Board.
B.1.2 Estimated Reasonable Cost.
The estimated reasonable cost of the total Project is ONE MILLION FIFTY-FIVE THOUSAND
THREE HUNDRED DOLLARS ($1,055,300).
B.1.3 Project Funding Amount.
Subject to the terms of this Agreement, the State Water Board agrees to provide Project Funds
not to exceed the amount of the Project Funding Amount set forth on the Cover Page of this
Agreement.
B.1.4 Match Funds.
(a) The Recipient agrees to provide Match Funds in the amount of TWO HUNDRED
ELEVEN THOUSAND SIXTY DOLLARS ($211,060).
(b) This Match Funds amount is based on the budget, funding sources, and amounts
submitted by the Recipient in its application and during the negotiation of this
Agreement. Any Match Funds changes or adjustments requested by the
Recipient must be approved, in advance and in writing, by the Project Manager
and may require an amendment to this Agreement.
(c) Only expenses that would be considered eligible under the Guidelines will be
counted towards the Recipient's Match Funds.
(d) Any costs incurred prior to the adoption of Proposition 1 on November 4, 2014,
will not count towards the Recipient's Match Funds.
If, at Work Completion, the Recipient has provided Match Funds in an amount that is
less than the Match Funds amount set forth above, the State Water Board may
proportionately reduce the Project Funds amount and/or Recipient's Match Funds
Exhibit B
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 19 of 42
amount, upon approval of the Deputy Director of the Division, provided the reduced
amount(s) satisfy statutory requirements and Guidelines.
B.1.5 Budget Costs.
Budget costs are contained in the Project Cost Table below:
LINE ITEM PROJECT MATCH TOTAL
FUNDS FUNDS* PROJECT
COSTS
Direct Project Administration $0 $149,000 $149,000 Costs
Planning/Design/Engineering/ $247,600 $0 $247,600 Environmental
Construction/Implementation $569,600 $0 $569,600
Monitoring/Performance $27,040 $15,560 $42,600
Education/Outreach $0 $46,500 $46,500
TOTAL $844,240 $211,060 $1,055,300
*Match Funds reduced. The Project benefits a disadvantaged community.
(a) Subject to the prior review and approval of the Project Manager, adjustments
between existing line items may be used to defray allowable direct costs up to
fifteen percent (15%) of the total Project Funding Amount, including any
amendment(s) thereto. Line Item adjustments approved by the Project Manager
must be de minimis, less than fifteen percent (15%) of the total Project Funding
Amount, and may not include any changes to the Scope of Work. Line item
adjustments in excess of fifteen percent (15%) or line item adjustments that
result in a change to the scope of work will require an Agreement amendment. If
the detailed budget includes an amount for the Recipient's personnel costs, that
amount is based on the hours, classifications, and rates submitted by the
Recipient in its application. Any changes to the hours, classifications, and rates
must be approved, in advance and in writing, by the Project Manager.
(b) The Recipient may submit a request for an adjustment in writing to the Project
Manager. Such adjustment may not increase or decrease the total Project
Funding Amount. The Recipient shall submit a copy of the original Agreement
budget sheet reflecting the requested changes and shall note proposed changes
by striking out the original amount(s) followed with proposed change(s) in bold
and underlined. Budget adjustments deleting a budget line item or adding a new
budget line item shall require a formal amendment. The Division may also
propose budget adjustments.
(c) The sum of adjusted line items shall not exceed the total budget amount.
Exhibit B
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 20 of 42
(d) In the event the Recipient does not submit invoices requesting all of the funds
encumbered under this Agreement, any remaining funds revert to the State. The
State Water Board will mail a Notice of Project Completion letter to the Recipient
stating that the project file is closed, the final invoice is being processed for
payment, and any remaining balance will be disencumbered and unavailable for
further use under the Agreement.
B.1.6 Contingent Disbursement.
(a) Notwithstanding any other provision of this Agreement, the Recipient agrees that
the State Water Board may retain an amount equal to ten percent (10%) of the
Project Funding Amount until Project Completion. Any retained amounts due to
the Recipient will be promptly disbursed to the Recipient, without interest, upon
Project Completion.
(b) The State Water Board's disbursement of funds hereunder is contingent on the
Recipient's compliance with the terms and conditions of this Agreement.
(c) The State Water Board's obligation to disburse Project Funds is contingent upon
the availability of sufficient funds to permit the disbursements provided for herein.
If sufficient funds are not available for any reason, including but not limited to
failure of the federal or State government to appropriate funds necessary for
disbursement of Project Funds, the State Water Board shall not be obligated to
make any disbursements to the Recipient under this Agreement. This provision
shall be construed as a condition precedent to the obligation of the State Water
Board to make any disbursements under this Agreement. Nothing in this
Agreement shall be construed to provide the Recipient with a right of priority for
disbursement over any other entity. If any disbursements due the Recipient
under this Agreement are deferred because sufficient funds are unavailable, it is
the intention of the State Water Board that such disbursement will be made to the
Recipient when sufficient funds do become available, but this intention is not
binding.
(d) No costs incurred prior to the Eligible Work Start Date are eligible for
reimbursement.
(e) Failure to proceed according to the timelines set forth in this Agreement may
require the Recipient to repay to the State Water Board all disbursed Project
Funds.
(f) The Recipient agrees to ensure that its Final Reimbursement Request is
received by the Division no later than the Final Reimbursement Request Date,
unless prior approval has been granted by the Division. If the Final
Reimbursement Request is not received timely, the undisbursed balance of this
Agreement will be deobligated.
(g) The Recipient is not entitled to interest earned on undisbursed funds.
Exhibit B
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 21 of 42
8.1. 7 Reimbursement Procedure.
Except as may be otherwise provided in this Agreement, reimbursement of Project Funds will be
made as follows:
(a) Upon execution and delivery of this Agreement, the Recipient may request
reimbursement of any eligible Project Costs as well as to support Match Funds
as specified in this Exhibit through submission to the State Water Board using
the reimbursement request forms provided by the Project Manager.
(b) Reimbursement Requests shall contain the following information:
(1) The date of the request;
(2) The time period covered by the request, i.e., the term "from" and "to";
(3) The total amount requested;
(4) Documentation of Match Funds used;
(5) Original signature and date (in ink) of the Recipient's Project Director or
his/her designee; and
(6) The Final Reimbursement Request shall be clearly marked "FINAL
REIMBURSEMENT REQUEST" and shall be submitted NO LATER
THAN the Final Reimbursement Request Date.
(c) Reimbursement Requests must be itemized based on the line items specified in
the budget in this Exhibit. Reimbursement Requests must be complete, signed
by the Recipient's Project Director or his/her designee, and addressed to the
Project Manager as set forth in Section 4 of this Agreement. Reimbursement
Requests submitted in any other format than the one provided by the State Water
Board will cause a Reimbursement Request to be disputed. In the event of such
a dispute, the Project Manager will notify the Recipient. Payment will not be
made until the dispute is resolved and a corrected Reimbursement Request
submitted. The Project Manager has the responsibility for approving
Reimbursement Requests. Project Costs incurred prior to the Eligible Work Start
Date of this Agreement will not be reimbursed.
(d) Project Funds must be requested quarterly via Reimbursement Request for
eligible costs incurred during the reporting period of the corresponding Progress
Report, describing the activities and expenditures for which the reimbursement is
being requested. Each Reimbursement Request must be accompanied by a
Progress Report. Failure to provide timely Reimbursement Requests may result
in such requests not being honored.
(e) The Recipient agrees that it will not submit any Reimbursement Requests that
include any Project Costs until such cost has been incurred and is currently due
and payable by the Recipient, although the actual payment of such cost by the
Recipient is not required as a condition of Reimbursement Request. Supporting
documentation (e.g., receipts) must be submitted with each Reimbursement
Exhibit B
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 22 of 42
Request as well as to support Match Funds claimed, if any. The amount
requested for administration costs must include a calculation formula (i.e., hours
or days worked times the hourly or daily rate = total amount claimed).
Reimbursement of Project Funds will be made only after receipt of a complete,
adequately supported, properly documented and accurately addressed
Reimbursement Request.
(f) The Recipient will not seek reimbursement of any Project Costs that have been
reimbursed from other funding sources.
(g) The Recipient shall use Project Funds within thirty (30) days of receipt to
reimburse contractors, vendors, and other Project Costs. Any interest earned on
Project Funds shall be reported to the State Water Board and will either be
required to be returned to the State Water Board or deducted from future
reimbursements. In the event that the Recipient fails to disburse Project Funds
to contractors or vendors within thirty (30) days from receipt of the Project Funds,
the Recipient shall immediately return such Project Funds to the State Water
Board. Interest shall accrue on such Project Funds from the date of
reimbursement through the date of mailing of Project Funds to the State Water
Board. If the Recipient held such Project Funds in interest-bearing accounts, any
interest earned on the Project Funds shall also be due to the State Water Board.
(h) Recipient shall submit its final Reimbursement Request no later than the Final
Reimbursement Request Date specified herein unless prior approval is granted
by the Division. If the Recipient fails to do so, then the undisbursed balance of
this Agreement will be deobligated.
(i) The Recipient agrees that it will not request a reimbursement unless that cost is
allowable, reasonable, and allocable.
U) Notwithstanding any other provision of this Agreement, no reimbursement shall
be required at any time or in any manner that is in violation of or in conflict with
federal or state laws, policies, or regulations.
(k) The Recipient agrees that it shall not be entitled to interest earned on
undisbursed Project Funds.
(I) No work or travel outside the State of California is permitted under this
Agreement unless the Division provides prior written authorization. No work or
travel outside the United States of America is authorized. Failure to comply with
this restriction may constitute an Event of Default and result in termination of this
Agreement, pursuant to Exhibit C. Any reimbursement for necessary travel and
per diem shall be at rates not to exceed those set by the California Department of
Human Resources at http://www.calhr.ca.gov/employees/Pages/travel-
reimbursements.aspx. as of the date costs are incurred by the Recipient.
(m) The Recipient must include any other documents or requests required or allowed
under this Agreement.
Exhibit B
8.1.8 Withholding of Reimbursements.
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 23 of 42
Notwithstanding any other provision of this Agreement, the State Water Board may withhold all
or any portion of the Project Funds upon the occurrence of any of the following events:
(a) The Recipient's failure to maintain reasonable progress on the Project as
determined by the Division;
(b) Commencement of litigation or a judicial or administrative proceeding related to
the Project, that the State Water Board determines may impair the timely
satisfaction of the Recipient's obligations under this Agreement;
(c) Any investigation by the District Attorney, California State Auditor, Bureau of
State Audits, United States Environmental Protection Agency's Office of
Inspector General, the Internal Revenue Service, Securities and Exchange
Commission, a grand jury, or any other state or federal agency, relating to the
Recipient's financial management, accounting procedures, or internal fiscal
controls;
(d) A material adverse change in the condition of the Recipient, or the Project, that
the Division reasonably determines would materially impair the Recipient's ability
to satisfy its obligations under this Agreement, or any other event that the
Division reasonably determines would materially impair the Recipient's ability to
satisfy its obligations under this Agreement,
(e) The Recipient's material violation of, or threat to materially violate, any term of
this Agreement;
(f) Suspicion of fraud, forgery, embezzlement, theft, or any other misuse of public
funds by the Recipient or its employees, or by its contractors or agents regarding
the Project;
(g) An event requiring Notice as set forth in Exhibit C; or
(h) An Event of Default or an event that the Division determines may become an
Event of Default.
8.1.9 Fraud and Misuse of Public Funds.
All requests for reimbursement submitted must be accurate and signed by the Recipient's
Authorized Representative under penalty of perjury. All costs submitted pursuant to this
Agreement must only be for the work or tasks set forth in this Agreement. The Recipient must
not submit any invoice containing costs that are ineligible or have been reimbursed from other
funding sources unless required and specifically noted as such (i.e., match costs). Any costs for
which the Recipient is seeking reimbursement shall not be reimbursed from any other
source. Double or multiple billing for time, services, or any other cost is improper and will not be
compensated. Any suspected occurrences of fraud, forgery, embezzlement, theft, or any other
misuse of public funds may result in suspension of disbursements and, notwithstanding any
other section in this Agreement, the termination of this Agreement requiring the immediate
repayment of all Project Funds disbursed hereunder. Additionally, the Deputy Director of the
Exhibit B
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 24 of 42
Division may request an audit and refer the matter to the Attorney General's Office or the
appropriate district attorney's office for criminal prosecution or the imposition of civil liability.
8.2. RECIPIENT'S PAYMENT OBLIGATION.
B.2.1 Project Costs.
The Recipient must pay any and all costs connected with the Project including, without
limitation, any and all Project Costs and Additional Payments. If the Project Funds are not
sufficient to pay the Project Costs in full, the Recipient must nonetheless complete the Project
and pay that portion of the Project Costs in excess of available Project Funds, and shall not be
entitled to any reimbursement therefor from the State Water Board;
8.3. NO LIENS.
The Recipient must not make any pledge of or place any lien on the Project or Project Assets
except upon consent of the Division.
Exhibit B
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 25 of 42
EXHIBIT C -GENERAL AND PROGRAMMATIC TERMS AND CONDITIONS
C.1. REPRESENTATIONS & WARRANTIES.
The Recipient represents, warrants, and commits to the following as of the Eligible Work Start
Date and continuing thereafter for the term of this Agreement, which shall be at least until the
Records Retention End Date.
C.1.1 Application and General Recipient Commitments.
The Recipient has not made any untrue statement of a material fact in its application for this
financial assistance, or omitted to state in its application a material fact that makes the
statements in its application not misleading.
The Recipient agrees to comply with all terms, provisions, conditions, and commitments of this
Agreement, including all incorporated documents.
The Recipient agrees to fulfill all assurances, declarations, representations, and commitments in
its application, accompanying documents, and communications filed in support of its request for
funding under this Agreement.
C.1.2 Authorization and Validity.
The execution and delivery of this Agreement, including all incorporated documents, has been
duly authorized by the Recipient. Upon execution by both parties, this Agreement constitutes a
valid and binding obligation of the Recipient, enforceable in accordance with its terms, except as
such enforcement may be limited by law.
C.1.3 No Violations.
The execution, delivery, and performance by Recipient of this Agreement, including all
incorporated documents, do not violate any provision of any law or regulation in effect as of the
date set forth on the first page hereof, or result in any breach or default under any contract,
obligation, indenture, or other instrument to which Recipient is a party or by which Recipient is
bound as of the date set forth on the Cover Page.
C.1.4 No Litigation.
There are no pending or, to Recipient's knowledge, threatened actions, claims, investigations,
suits, or proceedings before any governmental authority, court, or administrative agency which
materially affect the financial condition or operations of the Recipient and/or the Project.
There are no proceedings, actions, or offers by a public entity to acquire by purchase or the power
of eminent domain any of the real or personal property related to or necessary for the Project.
C.1.5 Property Rights.
The Recipient owns or has sufficient property rights in the Project property for the longer of the
Useful Life or the term of this Agreement, either in fee simple or for a term of years that is not
subject to third-party revocation during the Useful Life of the Project.
Exhibit C
C.1.6 Solvency and Insurance.
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 26 of 42
None of the transactions contemplated by this Agreement will be or have been made with an
actual intent to hinder, delay, or defraud any present or future creditors of Recipient. The
Recipient is solvent and will not be rendered insolvent by the transactions contemplated by this
Agreement. The Recipient is able to pay its debts as they become due. The Recipient
maintains sufficient insurance coverage considering the scope of this Agreement, including, for
example but not necessarily limited to, general liability, automobile liability, workers
compensation and employer liability, professional liability.
C.1.7 Legal Status and Eligibility.
The Recipient is duly organized and existing and in good standing under the laws of the State of
California. Recipient must at all times maintain its current legal existence and preserve and
keep in full force and effect its legal rights and authority. The Recipient acknowledges that
changes to its legal or financial status may affect its eligibility for funding under this Agreement
and commits to maintaining its eligibility. Within the preceding ten years, the Recipient has not
failed to demonstrate compliance with state or federal audit disallowances.
C.1.8 Financial Statements and Continuing Disclosure.
The financial statements of Recipient previously delivered to the State Water Board as of the
date(s) set forth in such financial statements: (a) are materially complete and correct; (b)
present fairly the financial condition of the Recipient; and (c) have been prepared in accordance
with GAAP. Since the date(s) of such financial statements, there has been no material adverse
change in the financial condition of the Recipient, nor have any assets or properties reflected on
such financial statements been sold, transferred, assigned, mortgaged, pledged or encumbered,
except as previously disclosed in writing by Recipient and approved in writing by the State
Water Board.
The Recipient is current in its continuing disclosure obligations associated with its material debt,
if any.
C.1.9 No Other Material Debt.
The Recipient has no Material Obligations other than those set forth in Exhibit D.
C.1.10 Compliance with State Water Board Funding Agreements.
The Recipient represents that it is in compliance with all State Water Board funding agreements
to which it is a party.
C.2. DEFAULTS AND REMEDIES.
In addition to any other remedy set forth in this Agreement, the following remedies are available
under this Agreement.
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 27 of 42
C.2.1 Return of Funds; Acceleration; and Additional Payments.
Notwithstanding any other provision of this Agreement, if the Division determines that an Event
of Default has occurred, the Recipient may be required, upon demand, immediately to do each
of the following:
(a) return to the State Water Board any grant amount received pursuant to this
Agreement;
(b) pay interest at the highest legal rate on all of the foregoing; and
(c) pay any Additional Payments.
C.2.2 Judicial Remedies.
Whenever the State Water Board determines that an Event of Default shall have occurred, the State
Water Board may enforce its rights under this Agreement by any judicial proceeding, whether at law
or in equity. Without limiting the generality of the foregoing, the State Water Board may:
(a) by suit in equity, require the Recipient to account for amounts relating to this
Agreement as if the Recipient were the trustee of an express trust;
(b) by mandamus or other proceeding, compel the performance by the Recipient and
any of its officers, agents, and employees of any duty under the law or of any
obligation or covenant under this Agreement; and
(c) take whatever action at law or in equity as may appear necessary or desirable to
the State Water Board to enforce performance of any obligation or covenant of
the Recipient under this Agreement.
C.2.3 Termination.
Upon an Event of Default, the State Water Board may terminate this Agreement. Interest shall
accrue on all amounts due at the highest legal rate of interest from the date that the State Water
Board delivers notice of termination to the Recipient.
C.2.4 Damages for Breach of Tax-Exempt Status.
In the event that any breach of any of the provisions of this Agreement by the Recipient results
in the loss of tax-exempt status for any bonds of the State or any subdivision or agency thereof,
or if such breach results in an obligation on the part of the State or any subdivision or agency
thereof to reimburse the federal government by reason of any arbitrage profits, the Recipient
must immediately reimburse the State or any subdivision or agency thereof in an amount equal
to any damages paid by or loss incurred by the State or any subdivision or agency thereof due
to such breach.
C.2.5 Remedies and Limitations.
None of the remedies available to the State Water Board shall be exclusive of any other
remedy, and each such remedy shall be cumulative and in addition to every other remedy given
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 28 of 42
hereunder or now or hereafter existing at law or in equity. The State Water Board may exercise
any remedy, now or hereafter existing, without exhausting and without regard to any other
remedy.
Any dispute of the Recipient is limited to the rights, remedies, and claims procedures provided
to the Recipient under this Agreement.
C.2.6 Non-Waiver.
Nothing in this Agreement shall affect or impair the Recipient's oblig-ation to undertake work
under this Agreement or shall affect or impair the right of the State Water Board to bring suit to
enforce such work. No delay or omission of the State Water Board in the exercise of any right
arising upon an Event of Default shall impair any such right or be construed to be a waiver of
any such Event of Default. The State Water Board may exercise from time to time and as often
as shall be deemed expedient by the State Water Board, any remedy or right provided by law or
pursuant to this Agreement.
C.2. 7 Status Quo.
If any action to enforce any right or exercise any remedy shall be brought and either
discontinued or determined adversely to the State Water Board, then the State Water Board
shall be restored to its former position, rights and remedies as if no such action had been
brought.
C.3. STANDARD CONDITIONS.
C.3.1 Access, Inspection, and Public Records.
The Recipient must ensure that the State Water Board, the State Auditor, or any authorized
representative of the foregoing, will have safe and suitable access to the Project site at all
reasonable times through the Records Retention End Date or Useful Life of the Project,
whichever is longer. The Recipient acknowledges that, except for a subset of information
regarding archaeological records and personally identifiable information, the Project records and
locations may be public records, including but not limited to all of the submissions
accompanying the application, all of the documents incorporated into this Agreement by
reference, and all reports, Reimbursement Requests, and supporting documentation submitted
hereunder.
C.3.2 Accounting and Auditing Standards; Financial Management Systems; Records Retention.
(a) The Recipient must maintain GAAP-compliant project accounts, including GAAP
requirements relating to the reporting of infrastructure assets. Without limitation
of the requirement to maintain Project accounts in accordance with GAAP, the
Recipient must:
(1) Establish an official file for the Project which adequately documents all
significant actions relative to the Project;
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 29 of 42
(2) Establish separate accounts which will adequately and accurately depict
all amounts received and expended on the Project, including all Project
Funds received under this Agreement;
(3) Establish separate accounts which will adequately depict all income
received which is attributable to the Project, specifically including any
income attributable to Project Funds disbursed under this Agreement;
(4) Establish an accounting system which will accurately depict final total
costs of the Project if authorized under this Agreement;
(5) Establish such accounts and maintain such records as may be necessary
for the State to fulfill federal reporting requirements, including any and all
reporting requirements under federal tax statutes or regulations; and
(6) If the Recipient uses its own employees, equipment, or resources for any
phase of the Project, accounts will be established which reasonably
document all employee hours charged to the Project and the associated
tasks performed by each employee. Indirect Costs from Force Account
are not eligible for funding.
(b) The Recipient must maintain separate books, records and other material relative
to the Project. The Recipient must also retain such books, records, and other
material for itself and for each contractor or subcontractor who performed or
performs work on this project for a minimum of thirty-six (36) years after Work
Completion. The Recipient must require that such books, records, and other
material are subject at all reasonable times (at a minimum during normal
business hours) to inspection, copying, and audit by the State Water Board, the
California State Auditor, the Bureau of State Audits, the United States
Environmental Protection Agency (USEPA), the Office of Inspector General, the
Internal Revenue Service, the Governor, or any authorized representatives of the
aforementioned. The Recipient must allow and must require its contractors to
allow interviews during normal business hours of any employees who might
reasonably have information related to such records. The Recipient agrees to
include a similar duty regarding audit, interviews, and records retention in any
contract or subcontract related to the performance of this Agreement. The
provisions of this section survive the term of this Agreement.
C.3.3 Amendment.
No amendment or variation of the terms of this Agreement shall be valid unless made in writing
and signed by both the Recipient and the Deputy Director or designee and approved as
required.
C.3.4 Assignability.
This Agreement is not assignable by the Recipient, either in whole or in part, without the
consent of the State Water Board. Amendment of the Agreement may be required.
Exhibit C
C.3.5 Audit.
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 30 of 42
The Division may call for an audit of financial information relative to the Project if the Division
determines that an audit is desirable to assure program integrity or if an audit becomes
necessary because of State or federal requirements. If an audit is called for, the audit must be
performed by a certified public accountant independent of the Recipient and at the cost of the
Recipient. The audit must be in the form required by the Division. The Recipient must return, or
ensure the return of, any audit disallowances with thirty (30) days.
C.3.6 Bonding.
Where construction contractors are used, the Recipient must not authorize construction to begin
until each contractor has furnished a performance bond in favor of the Recipient in the following
amounts: faithful performance (100%) of contract value; labor and materials (100%) of contract
value. This requirement shall not apply to any contract for less than $25,000.00.
C.3.7 Competitive Bidding.
The Recipient must adhere to any applicable state law or local ordinance for competitive bidding
and applicable labor laws. If the Recipient is a private entity, any construction contracts related
in any way to the Project must be let by competitive bid procedures which assure award of such
contracts to the lowest responsive and responsible bidders. The Recipient must not award a
construction contract until a summary of bids and identification of the selected lowest
responsible bidder is submitted to and approved in writing by the Division. The Recipient must
provide a full explanation if the Recipient is proposing to award a construction contract to
anyone other than the lowest responsible bidder.
C.3.8 Compliance with Applicable Laws, Rules, and Requirements.
The Recipient must, at all times, comply with and require its contractors and subcontractors to
comply with all applicable federal and State laws, rules, guidelines, regulations, and
requirements and with provisions of the adopted environmental mitigation plan, if any, for the
Useful Life of the Project.
C.3.9 Computer Software.
The Recipient certifies that it has appropriate systems and controls in place to ensure that State
funds will not be used in tl)e performance of this Agreement for the acquisition, operation or
maintenance of computer software in violation of copyright laws.
C.3.10 Conflict of Interest.
The Recipient certifies that it, its owners, officers, directors, agents, representatives, and
employees are in compliance with applicable State and federal conflict of interest laws and will
remain in compliance for the Useful Life of the Project. Any service provider or contractor with
which the Recipient contracts must not have any role or relationship with the Recipient, that, in
effect, substantially limits the Recipient's ability to exercise its rights, including cancellation
rights, under the contract, based on all the facts and circumstances. Public entities are required
to have adopted conflict of interest codes and may be required to provide documentation of
those codes to the Division.
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 31 of 42
C.3.11 Continuous Use of Project; No Lease, Sale, Transfer of Ownership, or Disposal of Project.
The Recipient agrees that, except as provided in this Agreement, it will not abandon,
substantially discontinue use of, lease, sell, transfer ownership of, or dispose of all or a
significant part or portion of the Project during the Useful Life of the Project without prior written
approval of the Division. Such approval may be conditioned as determined to be appropriate by
the Division, including a condition requiring repayment of all disbursed Project Funds or all or
any portion of all remaining funds covered by this Agreement together with accrued interest and
any penalty assessments that may be due.
C.3.12 Data Management.
The Recipient will undertake appropriate data management activities so that Project data can be
incorporated into statewide data systems.
C.3.13 Disputes.
(a) The Recipient may appeal a staff decision within thirty (30) days to the Deputy
Director of the Division or designee, for a final Division decision. The Recipient
may appeal a final Division decision to the State Water Board within thirty (30)
days. The Office of the Chief Counsel of the State Water Board will prepare a
summary of the dispute and make recommendations relative to its final
resolution, which will be provided to the State Water Board's Executive Director
and each State Water Board Member. Upon the motion of any State Water
Board Member, the State Water Board will review and resolve the dispute in the
manner determined by the State Water Board. Should the State Water Board
determine not to review the final Division decision, this decision will represent a
final agency action on the dispute.
(b) This clause does not preclude consideration of legal questions, provided that
nothing herein shall be construed to make final the decision of the State Water
Board, or any official or representative thereof, on any question of law.
(c) The Recipient must continue with the responsibilities under this Agreement
during any dispute.
(d) This section relating to disputes does not establish an exclusive procedure for
resolving claims within the meaning of Government Code sections 930 and
930.4.
C.3.14 Drug-Free Workplace.
The Recipient certifies that it will provide a drug-free workplace in compliance with the Drug-
Free Workplace Act (Gov. Code. §§ 8350-8357). The Recipient shall publish a statement
notifying employees that the unlawful manufacture, distribution, dispensation, possession,
or use of a controlled substance is prohibited in the Recipient's workplace and specifying
the actions to be taken against employees for violations of the prohibition. The Recipient
shall establish a drug-free awareness program to inform employees about the dangers of
drug abuse in the workplace, the Recipient's policy of maintaining a drug-free workplace,
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 32 of 42
any available drug counseling, rehabilitation and employee assistance programs, and
penalties that may be imposed upon employees for drug abuse violations. The Recipient
shall provide that every employee who works on the Project receives a copy of the
Recipient's drug-free workplace policy statement and agrees to abide by the terms of the
statement as a condition of employment on the Project.
C.3.15 Environmental Clearance.
No work that is subject to California Environmental Quality Act (CEQA) or the National
Environmental Policy Act (NEPA) may proceed under this Agreement until the State Water
Board has provided approval to proceed. Upon receipt and review of the Recipient's
environmental documents, the State Water Board shall make the appropriate environmental
findings before determining whether to approve construction or implementation funding for the
Project under this Agreement. Providing approval for such construction or implementation
funding is fully discretionary. The State Water Board may require changes in the scope of work
or additional mitigation as a condition to providing construction or implementation funding under
this Agreement. The Recipient shall not perform any work subject to CEQA and/or NEPA
before the State Water Board completes its environmental review and specifies any changes in
scope or additional mitigation that may be required. Proceeding with work subject to CEQA
and/or NEPA without approval by the State Water Board shall constitute a breach of a material
provision of this Agreement. If this Project includes modification of a river or stream channel,
the Recipient must fully mitigate environmental impacts resulting from the modification. The
Recipient must provide documentation that the environmental impacts resulting from such
modification will be fully mitigated considering all of the impacts of the modification and any
mitigation, environmental enhancement, and environmental benefit resulting from the Project,
and whether, on balance, any environmental enhancement or benefit equals or exceeds any
negative environmental impacts of the Project.
C.3.16 Governing Law.
This Agreement is governed by and shall be interpreted in accordance with the laws of the State
of California.
C.3.17 Income Restrictions.
The Recipient agrees that any refunds, rebates, credits, or other amounts (including any interest
thereon) accruing to or received by the Recipient under this Agreement must be paid by the
Recipient to the State Water Board, to the extent that they are properly allocable to costs for
which the Recipient has been reimbursed by the State Water Board under this Agreement.
C.3.18 Indemnification and State Reviews.
The parties agree that review or approval of Project plans and specifications by the State Water
Board is for administrative purposes only, including conformity with application and eligibility
criteria, and expressly not for the purposes of design defect review or construction feasibility,
and does not relieve the Recipient of its responsibility to properly plan, design, construct,
operate, and maintain the Project. To the extent permitted by law, the Recipient agrees to
indemnify, defend, and hold harmless the State Water Board, and any trustee, and their officers,
employees, and agents for the Bonds, if any (collectively, "Indemnified Persons"), against any
loss or liability arising out of any claim or action brought against any Indemnified Persons from
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 33 of 42
and against any and all losses, claims, damages, liabilities, or expenses, of every conceivable
kind, character, and nature whatsoever arising out of, resulting from, or in any way connected
with (1) the Project or the conditions, occupancy, use, possession, conduct, or management of,
work done in or about, or the planning, design, acquisition, installation, or construction, of the
Project or any part thereof; (2) the carrying out of any of the transactions contemplated by this
Agreement or any related document; (3) any violation of any applicable law, rule or regulation,
any environmental law (including, without limitation, the Federal Comprehensive Environmental
Response, Compensation and Liability Act, the Resource Conservation and Recovery Act, the
California Hazardous Substance Account Act, the Federal Water Pollution Control Act, the
Clean Air Act, the Toxic Substances Control Act, the Occupational Safety and Health Act, the
Safe Drinking Water Act, the California Hazardous Waste Control Law, and California Water
Code Section 13304, and any successors to said laws), rule or regulation or the release of any
toxic substance on or near the Project; or (4) any untrue statement or alleged untrue statement
of any material fact or omission or alleged omission to state a material fact necessary to make
the statements required to be stated therein, in light of the circumstances under which they were
made, not misleading with respect to any information provided by the Recipient for use in any
disclosure document utilized in connection with any of the transactions contemplated by this
Agreement, except those arising from the gross negligence or willful misconduct of the
. Indemnified Persons. The Recipient must also provide for the defense and indemnification of
the Indemnified Persons in any contractual provision extending indemnity to the Recipient in any
contract let for the performance of any work under this Agreement, and must cause the
Indemnified Persons to be included within the scope of any provision for the indemnification and
defense ofthe Recipient in any contract or subcontract. To the fullest extent permitted by law,
the Recipient agrees to pay and discharge any judgment or award entered or made against
Indemnified Persons with respect to any such claim or action, and any settlement, compromise
or other voluntary resolution. The provisions of this section survive the term of this Agreement.
C.3.19 Independent Actor.
The Recipient, and its agents and employees, if any, in the performance of this Agreement,
shall act in an independent capacity and not as officers, employees, or agents of the State
Water Board.
C.3.20 Integration.
This Agreement constitutes the complete and final agreement between the parties. No oral or
written understanding or agreement not incorporated in this Agreement shall be binding on
either party.
C.3.21 No Discrimination.
(a) The Recipient must comply with Government Code section 11135 and the
implementing regulations (Cal. Code Regs, tit. 2, § 11140 et seq.) including, but
not limited to, ensuring that no person is unlawfully denied full and equal access
to the benefits of, or unlawfully subjected to discrimination in the operation of, the
Project on the basis of sex, race, color, religion, ancestry, national origin, ethnic
group identification, age, mental disability, physical disability, medical condition,
genetic information, marital status, or sexual orientation as such terms are
defined under California law, for as long as the Recipient retains ownership or
possession of the Project.
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 34 of 42
(b) If Project Funds are used to acquire or improve real property, the Recipient must
include a covenant of nondiscrimination running with the land in the instrument
effecting or recording the transfer of such real property.
(c) The Recipient must comply with the federal American with Disabilities Act of
1990 and implementing regulations as required by Government Code section
11135(b).
(d) The Recipient's obligations under this section shall survive the term of this
Agreement.
(e) During the performance of this Agreement, Recipient and its contractors and
subcontractors must not unlawfully discriminate, harass, or allow harassment
against any employee or applicant for employment because of sex, race, color,
ancestry, religious creed, national origin, sexual orientation, physical disability
(including HIV and AIDS), mental disability, medical condition (cancer), age (over
40), marital status, denial of family care leave, or genetic information, gender,
gender identity, gender expression, or military and veteran status.
(f) The Recipient, its contractors, and subcontractors must ensure that the
evaluation and treatment of their employees and applicants for employment are
free from such discrimination and harassment.
(g) The Recipient, its contractors, and subcontractors must comply with the
provisions of the Fair Employment and Housing Act and the applicable
regulations promulgated thereunder. (Gov, Code, §12990, subds. (a)-(f) et
seq.;Cal. Code Regs., tit. 2, § 7285 et seq.) Such regulations are incorporated
into this Agreement by reference and made a part hereof as if set forth in full.
(h) The Recipient, its contractors, and subcontractors must give written notice of
their obligations under this clause to labor organizations with which they have a
collective bargaining or other agreement.
(i) The Recipient must include the nondiscrimination and compliance provisions of
this clause in all subcontracts to perform work under this Agreement.
C.3.22 No Third Party Rights.
This Agreement creates no rights in and grants no remedies to any third party as a beneficiary
of this Agreement.
C.3.23 No Obligation of the State.
Any obligation of the State Water Board herein contained shall not be an obligation, debt, or
liability of the State and any such obligation shall be payable solely out of the moneys
encumbered pursuant to this Agreement.
Exhibit C
C.3.24 Notice.
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 35 of 42
Upon the occurrence of any of the following events, the Recipient must notify the Division's
Deputy Director and Project Manager by phone and email within the time specified below:
(a) The Recipient must notify the Division within twenty-four (24) hours of any
discovery of any potential tribal cultural resource and/or archaeological or
historical resource. Should a potential tribal cultural resource and/or
archaeological or historical resource be discovered during construction, the
Recipient must ensure that all work in the area of the find will cease until a
qualified archaeologist has evaluated the situation and made recommendations
regarding preservation of the resource, and the Division has determined what
actions should be taken to protect and preserve the resource. The Recipient
must implement appropriate actions as directed by the Division.
(b) The Recipient must notify the Division within five (5) business days of the
occurrence of any of the following events:
(1) Bankruptcy, insolvency, receivership or similar event of the Recipient, or
actions taken in anticipation of any of the foregoing;
(2) Change of ownership of the Project;
(3) Loss, theft, damage, or impairment to Project;
(4) Events of Default, except as otherwise set forth in this section;
(5) Failure to observe or perform any covenant or comply with any condition
in this Agreement;
(6) An offer from a public entity to purchase the Project or any portion
thereof, or any of the real or personal property related to or necessary for
the Project; or
(7) A proceeding or action by a public entity to acquire the Project by power
of eminent domain.
(c) The Recipient must notify the Division in writing within ten (10) business days of
the following events:
(1) Any litigation pending or threatened with respect to the Project or the
Recipient's technical, managerial or financial capacity to operate the or
the Recipient's continued existence;
(2) Consideration of dissolution, or disincorporation;
(3) Adverse tax opinions, the issuance by the Internal Revenue Service or
proposed or final determinations of taxability, Notices of Proposed Issue
(IRS Form 5701-TEB) or other material notices of determinations with
respect to the tax status of any tax-exempt bonds; or
(4) Enforcement actions by or brought on behalf of the State Water Board or
Regional Water Board.
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 36 of 42
(d) The Recipient must notify the Division promptly of any of the following events:
(1) The discovery of a false statement of fact or representation made in this
Agreement or in the application to the Division for this financial
assistance, or in any certification, report, or request for reimbursement
made pursuant to this Agreement, by the Recipient, its employees,
agents, or contractors;
(2) Any substantial change in scope of the Project. The Recipient must
undertake no substantial change in the scope of the Project until prompt
written notice of the proposed change has been provided to the Division
and the Division has given written approval for the change;
(3) Cessation of all major construction work on the Project where such
cessation of work is expected to or does extend for a period of thirty (30)
days or more;
(4) Any circumstance, combination of circumstances, or condition, which is
expected to or does delay Work Completion for a period of ninety (90)
days or more;
(5) Any Project monitoring, demonstration, or other implementation activities
required in Exhibit A or Exhibit D of this Agreement, if any;
(6) Any public or media event publicizing the accomplishments and/or results
of this Agreement and provide the opportunity for attendance and
participation by state representatives with at least ten (10) working days'
notice to the Division;
(7) Work Completion, and actual Project Completion;
(8) The award of the prime construction contract for the Project; or
(9) Initiation of construction of the Project.
C.3.25 Operation and Maintenance; Insurance.
The Recipient agrees to sufficiently and properly staff, operate and maintain all portions of the
Project during its Useful Life in accordance with all applicable state and federal laws, rules, and
regulations.
The Recipient will procure and maintain or cause to be maintained insurance on the Project with
responsible insurers, or as part of a reasonable system of self-insurance, in such amounts and
against such risks (including damage to or destruction of the Project) as are usually covered in
connection with systems similar to the Project. Such insurance may be maintained by a self-
insurance plan so long as such plan provides for (i) the establishment by the Recipient of a
separate segregated self-insurance fund in an amount determined (initially and on at least an
annual basis) by an independent insurance consultant experienced in the field of risk
management employing accepted actuarial techniques and (ii) the establishment and
maintenance of a claims processing and risk management program.
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 37 of 42
In the event of any damage to or destruction of the Project caused by the perils covered by such
insurance, the net proceeds thereof shall be applied to the reconstruction, repair or replacement
of the damaged or destroyed portion of the Project. The Recipient must begin such
reconstruction, repair or replacement as expeditiously as possible, and must pay out of such net
proceeds all costs and expenses in connection with such reconstruction, repair or replacement
so that the same must be completed and the Project must be free and clear of all claims and
liens.
The Recipient agrees that for any policy of insurance concerning or covering the construction of
the Project, it will cause, and will require its contractors and subcontractors to cause, a
certificate of insurance to be issued showing the State Water Board, its officers, agents,
employees, and servants as additional insured; and must provide the Division with a copy of all
such certificates prior to the commencement of construction of the Project.
C.3.26 Permits, Subcontracting, and Remedies.
The Recipient must procure all permits, licenses and other authorizations necessary to
accomplish the work contemplated in this Agreement, pay all charges and fees, and give all
notices necessary and incidental to the due and lawful prosecution of the work. Signed copies
of any such permits or licenses must be submitted to the Division before any construction or
implementation begins.
The Recipient must not contract or allow subcontracting with excluded parties. The Recipient
must not contract with any party who is debarred or suspended or otherwise excluded from or
ineligible for participation in any work overseen, directed, funded, or administered by the State
Water Board program for which this funding is authorized. For any work related to this
Agreement, the Recipient must not contract with any individual or organization on the State
Water Board's List of Disqualified Businesses and Persons that is identified as debarred or
suspended or otherwise excluded from or ineligible for participation in any work overseen,
directed, funded, or administered by the State Water Board program for which funding under
this Agreement is authorized. The State Water Board's List of Disqualified Businesses and
Persons is located at
http://www.waterboards.ca.gov/water issues/programs/enforcement/fwa/dbp.shtml
C.3.27 Professionals.
The Recipient agrees that only licensed professionals will be used to perform services under
this Agreement where such services are called for. All technical reports required pursuant to
this Agreement that involve planning, investigation, evaluation, design, or other work requiring
interpretation and proper application of engineering, architectural, or geologic sciences, shall be
prepared by or under the direction of persons registered to practice in California pursuant to
Business and Professions Code, sections 5536.1, 6735, 7835, and 7835.1. As required by
these laws, completed technical reports must bear the signature(s) and seal(s) of the registered
professional(s) in a manner such that all work can be clearly attributed to the professional
responsible for the work.
C.3.28 Prevailing Wages.
If applicable, the Recipient agrees to be bound by all applicable provisions of State Labor Code
regarding prevailing wages. If applicable, the Recipient must monitor all agreements subject to
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 38 of 42
reimbursement from this Agreement to ensure that the prevailing wage provisions of the State
Labor Code are being met. Division of Industrial Relations (DIR) requirements may be found at:
http://www.dir.ca.gov/lcp.asp. For more information, please refer to DI R's Public Works Manual
at: http://www.dir.ca.gov/dlse/PWManualCombined.pdf.
C.3.29 Public Funding.
This Project is publicly funded. Any service provider or contractor with which the Recipient
contracts must not have any role or relationship with the Recipient, that, in effect, substantially
limits the Recipient's ability to exercise its rights, including cancellation rights, under the
contract, based on all the facts and circumstances.
C.3.30 Recipient's Responsibility for Work.
The Recipient shall be responsible for all work and for persons or entities engaged in work
performed pursuant to this Agreement, including, but not limited to, contractors, subcontractors,
suppliers, and providers of services. The Recipient shall be responsible for responding to any
and all disputes arising out of its contracts for work on the Project, including, but not limited to,
payment disputes with contractors and subcontractors. The State Water Board will not mediate
disputes between the Recipient and any other entity concerning responsibility for performance
of work.
C.3.31 Related Litigation.
Under no circumstances may the Recipient use funds from any reimbursement under this
Agreement to pay costs associated with any litigation the Recipient pursues against the State
Water Board or any Regional Water Board. Regardless of the outcome of any such litigation,
and notwithstanding any conflicting language in this Agreement, the Recipient agrees to
complete the Project funded by this Agreement or to repay all of the disbursed funds plus
interest.
C.3.32 Rights in Data.
The Recipient agrees that all data, plans, drawings, specifications, reports, computer programs,
operating manuals, notes, and other written or graphic work produced in the performance of this
Agreement are subject to the rights of the State as set forth in this section. The State shall have
the right to reproduce, publish, and use all such work, or any part thereof, in any manner and for
any purposes whatsoever and to authorize others to do so. If any such work is copyrightable,
the Recipient may copyright the same, except that, as to any work which is copyrighted by the
Recipient, the State reserves a royalty-free, nonexclusive, and irrevocable license to reproduce,
publish, and use such work, or any part thereof, and to authorize others to do so, and to receive
electronic copies from the Recipient upon request. The Recipient may disclose, disseminate
and use in whole or in part, any final form data and information received, collected, and
developed under this Agreement, subject to appropriate acknowledgement of credit to the State
Water Board for financial support. The Recipient shall not utilize the materials for any profit-
making venture or sell or grant rights to a third party who intends to do so.
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 39 of 42
C.3.33 State Water Board Action; Costs and Attorney Fees.
Any remedy provided in this Agreement is in addition to and not in derogation of any other legal
or equitable remedy available to the State Water Board as a result of breach of this Agreement
by the Recipient, whether such breach occurs before or after completion of the Project, and
exercise of any remedy provided by this Agreement by the State Water Board shall not preclude
the State Water Board from pursuing any legal remedy or right which would otherwise be
available. In the event of litigation between the parties hereto arising from this Agreement, it is
agreed that each party shall bear its own costs and attorney fees.
C.3.34 Timeliness.
Time is of the essence in this Agreement. The Recipient must expeditiously proceed with and
complete the Project. Failure to proceed according to the timelines set forth in this Agreement
may require the Recipient to repay to the State Water Board all disbursed Project Funds.
C.3.35 Unenforceable Provision; Severability.
In the event that any provision of this Agreement is unenforceable or held to be unenforceable,
then the parties agree that all other provisions of this Agreement have force and effect and shall
not be affected thereby.
C.3.36 Venue.
Any action arising out of this Agreement shall be filed and maintained in the Superior Court in
and for the County of Sacramento, California.
C.3.37 Waiver and Rights of the State Water Board.
Any waiver of rights by the State Water Board with respect to a default or other matter arising
under this Agreement at any time shall not be considered a waiver of rights with respect to any
other default or matter. Any rights and remedies of the State Water Board provided for in this
Agreement are in addition to any other rights and remedies provided by law.
C.4. MISCELLANEOUS STATE REQUIREMENTS.
C.4.1 State Program Requirements for Proposition 1 Groundwater.
(a) Eminent Domain Prohibited. (Wat. Code, § 79711.) Where land acquisition is
otherwise authorized under this Agreement, Project Funds and Match Funds
shall not be used to acquire land via eminent domain.
(b) Governor's Infrastructure Plan. (Gov. Code, § 13100.) The Recipient shall
ensure that the Project shall maintain consistency with section 13100 of the
Government Code (five-year infrastructure plan).
(c) · Groundwater Monitoring. (Wat. Code, § 10920.) The Recipient shall comply with
Water Code section 10920 et seq., which requires groundwater monitoring and
reporting of groundwater elevations.
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 40 of 42
(d) Remediation Costs Limited. (Wat. Code, § 79771.) Project Funds shall not be
used to pay any share of the costs of remediation recovered from parties
responsible for the contamination of a groundwater storage aquifer, but may be
used to pay costs that cannot be recovered from responsible parties. Recipients
that have received Project Funds for remediating groundwater storage aquifers
shall exercise reasonable efforts to recover the costs of groundwater cleanup
from the parties responsible for the contamination. Funds recovered from
responsible parties may only be used to fund treatment and remediation
activities.
(e) SBx7-7: Sustainable Water Use and Demand Reduction (Wat. Code,§ 10608 et
seq.). SBx7-7 conditions the receipt of a water management grant or loan for
urban water suppliers on achieving gallons per capita per day reduction targets
with the end goal of a twenty percent (20%) reduction by 2020. Recipients that
are urban water suppliers shall provide proof of compliance with SBx7-7.
(f) Sustainable Groundwater Management Act (SGMA) Compliance. Wat. Code, §
10720-10737.8. To the extent required under SGMA, the Recipient shall comply
with the following:
(1) If, after July 1, 2017, the Project is or will be located in a non-adjudicated
high-or medium-priority California Statewide Groundwater Elevation
Monitoring (CASGEM) basin, the Recipient shall ensure that a
Groundwater Sustainability Agency (GSA) has formed or an alternative
has been submitted to DWR. (Wat. Code,§ 10735.2 (a)(1).)
(2) If, after January 31, 2020, the Project is or will be located in a non-
adjudicated high-or medium CASGEM basin that is subject to critical
conditions of overdraft, the Recipient shall ensure that the Project is
consistent with an adopted Groundwater Sustainability Plan (GSP).
(3) If, after January 31, 2022, the Project is or will be located in a non-
adjudicated high-or medium CASGEM basin that is not subject to critical
conditions of overdraft, the Recipient shall ensure that the Project is
consistent with an adopted GSP.
(g) Water Quality Compliance. (Wat. Code, § 79707 .) The Recipient shall ensure
that the Project shall maintain consistency with Division 7 of the Water Code
(commencing with section 13000) and Government Code section 13100.
(h) Water Quality Monitoring. (Wat. Code, § 79704.) If water quality monitoring is
required as part of the Project, the Recipient shall collect and report water quality
monitoring data to the State Water Board in a manner that is compatible and
consistent with surface water monitoring data systems or groundwater monitoring
data systems administered by the State Water Board.
(i) Wild and Scenic Rivers. (Wat. Code, § 79711.) The Recipient shall ensure that
the Project will not have an adverse effect on the values upon which a wild and
scenic river or any other river is afforded protections pursuant to the California
Wild and Scenic Rivers Act or the federal Wild and Scenic Rivers Act.
Exhibit C
C.4.2 State Cross-Cutters.
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 41 of 42
Recipient represents that, as applicable, it complies and covenants to maintain compliance with
the following for the term of the Agreement:
(a) The California Environmental Quality Act (CEQA), as set forth in Public
Resources Code 21000 et seq. and in the CEQA Guidelines at Title 14, Division
6, Chapter 3, Section 15000 et seq.
(b) Water Conservation requirements, including regulations in Division 3 of Title 23
of the California Code of Regulations.
(c) Monthly Water Diversion Reporting requirements, including requirements set
forth in Water Code section 5103.
(d) Public Works Contractor Registration with Department of Industrial Relations
requirements, including requirements set forth in Sections 1725.5 and 1771.1 of
the Labor Code.
(e) Volumetric Pricing & Water Meters requirements, including the requirements of
Water Code sections 526 and 527.
(f) Urban Water Management Plan requirements, including the Urban Water
Management Planning Act (Water Code, § 10610 et seq.).
(g) Urban Water Demand Management requirements, including the requirements of
Section 10608.56 of the Water Code.
(h) Delta Plan Consistency Findings requirements, including the requirements of
Water Code section 85225 and California Code of Regulations, title 23, section
5002.
(i) Agricultural Water Management Plan Consistency requirements, including the
requirements of Water Code section 10852.
0) Charter City Project Labor Requirements, including the requirements of Labor
Code section 1782 and Public Contract Code section 2503. ·
Exhibit C
Water Replenishment District of Southern California
Agreement No.: SWRCB0000000000D1912535
Page 42 of 42
EXHIBIT D -SPECIAL CONDITIONS
D.1. If the Recipient recovers funds from any responsible parties, the Recipient shall
immediately notify the Division. The amount of this Agreement may be reduced to
reflect the recovered funds.
Exhibit D
City Council Agenda Item Report
Agenda Item No. COV-402-2020
Submitted by: Adriana Ramos
Submitting Department: Public Utilities
Meeting Date: November 17, 2020
SUBJECT
Request to Extend Electric Consumption Hurdle Date from rPlanet Earth Los Angeles, LLC
Recommendation:
Approve and authorize the City Administrator to grant the request from rPlanet Earth Los Angeles, LLC
(Customer) to adjust the established Electric Consumption Hurdle date from January 1, 2021 to January
1, 2022 as a one-time-only exception.
Background:
On August 18, 2015, City Council adopted Resolution No. 2015-57, approving a transaction with
Fruitland Owner, LLC (COX) regarding an Assignment and Assumption of Purchase and Sale
Agreement (Agreement) for property located at 3200 Fruitland Avenue. Subsequent to two previous
amendments related to the terms and conditions of the property sale, on January 19, 2016, City Council
adopted Resolution No. 2016-04, authorizing the execution of a third amendment to the Assignment and
Assumption of Purchase and Sale Agreement by and between the City and COX.
In accordance with Section 8 of the Agreement and as reiterated in Section B of the Escrow Agreement
dated February 2, 2016, the Customer is expected to utilize at the Property an average minimum, for a
trailing 12-month period, of (a) 3.3 megawatts of electrical power on or before January 1, 2019, (b) 4.8
megawatts of electrical power on or before January 1, 2021, and (c) 8 megawatts of electrical power on
or before January 1, 2023 (each (a) through (c) being a “Consumption Hurdle”).
The Customer's January 2019 Consumption Hurdle target was not achieved due to a variety of
challenges impacting the Customer at that time. As a consequence, the City received a performance
guarantee in the amount of $416,667 from the Customer, pursuant to the existing Agreement.
On October 6, 2020, the City received a letter from the Customer requesting the consideration of a
12-month extension to their hurdle target of 4.8MW, which was initially targeted to be achieved by
January 1, 2021. Their correspondence states that the Customer has experienced significant problems
and setbacks due to COVID-19. This Customer is one of the high-power users in the City, and their
power usage is projected to more than double by January 1, 2023. The proposed extension would allow
the Customer time to recover and potentially re-strategize in order to meet the required Consumption
Hurdle in 2022. The January 2023 Consumption Hurdle deadline would remain unchanged.
Staff recommends that the City accommodate the Customer's request for an extension due to challenges
resulting from circumstances beyond the Customer’s control. It is in the best interest of the City to grant
the Customer’s request, as a one-time-only exception, to demonstrate its capacity to be a good business
partner who is able to aid in the Customer's operational recovery during these volatile times and to,
ultimately, retain their business here in the City. As noted above, the Customer is projected to more than
double its power usage by the year 2023.
Fiscal Impact:
The performance guarantee will not be collected in January 2021 as initially anticipated; however, if the
Customer does not meet their Consumption Hurdle obligations by January 2022, a performance
guarantee of $416,666 will be collected.
Attachments:
1. Letter from rPlanet Earth Los Angeles, LLC, dated October 6, 2020
2. Resolution No. 2015-57
3. Resolution No. 2016-04
1
October 6, 2020
Carlos Fandino
City Administrator
City of Vernon, CA
Re: Request to modify minimum electric consumption hurdle dates.
Dear Mr. Fandino:
We are requesting that you kindly consider an extension on our hurdle target of 4.8MW that
was initially targeted to be achieved by January 1, 2021. Our request is that the 1/1/2021 target
be moved forward by 12 months to 1/1/2022 due to significant problems caused by COVID-19.
Prior to COVID-19, our business was in the process of commissioning some large-scale pieces of
equipment that would increase efficiency and production volumes to enable us to serve
prospective and current customers. Further to this, our existing customer base demand was
increasing and we were in the process of establishing many new sales opportunities. Overall,
the prospect for business was strong, and, machine utilization would increase (and utility
consumption as a result). Unfortunately, as a result of the events outlined below that are
directly the result of COVID-19, our Company (“rPlanet Earth Los Angeles, LLC”) is significantly
behind plan.
1. In 2019 we sourced a crucial piece of equipment that is critical to our operations. The vendor
of this equipment was from Italy (AMUT), and they were unable to send technicians to start-
up/commission two very large and complex pieces of equipment (each is about the size of a fire
truck) as they were on a full travel lockdown. The commissioning was expected to be complete
in March or April 2020, and, given that the vendor has not been able to provide on-site support,
our commissioning is still currently underway by our own personnel with remote support from
Italy. This has hindered our ability to operate, and we have had to find alternative sources of
raw materials at significant cost as a result.
2. Our largest customer (making up over 70% of our sales) was significantly impacted due to
delays in the receipt and commissioning of equipment they had bought from an overseas
vendor in addition to a steep falloff in sales to some of their customers that were most
impacted by COVID. As a result, our sales to the customer were negatively impacted. Their
production activity slowed down significantly, and as a result, the need for some of our
products decreased (extruded rPET sheet – our largest business segment at the present time).
3. Until recently our sales people were not able to travel at all and at the present time we have
found that since most of our existing and prospective customers are working from home that
in-person meetings are still not possible, thereby hindering our ability to obtain new business.
Given the travel limitations and overall business activity restrictions, multiple prospective
2
customers are still not able to visit our plant to complete a site tour/ operations audit (often
required by customers in advance of purchasing rPET & PET based packaging) – hindering our
ability to obtain new business. Lastly, a significant portion of our prospective customers
suggested that they were not currently taking proposals from new potential vendors as COVID-
19 was crippling to their business or they did not want to take on the risk of onboarding a new
vendor and disrupting their supply chain.
4. We experienced a significant delay from a vendor that was building our cup tool (Angle) as
they shut down during the early stages of the COVID-19 outbreak. Expected delivery was in
March 2020. We received the cup tool early this summer and after several months of
commissioning it had to be returned to the vendor for repairs and upgrades. This has hindered
our ability to present tangible samples to customers, and sell product. We do not expect to
receive the cup tool/ mold back until October 20th at which time the commissioning will
continue. Drinking cups will be our first stock thermoform product line and due to COVID
related delays we are significantly behind on our sales and revenue plan.
5. From a day-to-day operations standpoint, the most basic functions are hindered. As we are a
manufacturing operation, a physical work presence is required, and we have had to develop
specialized approaches (or in some cases cancel) our factory floor “huddles,” lunches, group
meetings, training and such. We have also had to source a significant amount of personal
protective equipment and supplies to support a safe and healthy environment.
Below is a summary of the “Consumption Hurdles” and current and proposed hurdle dates.
Please note that we are not requesting a reduction in the consumption hurdles for MW usage,
we are only requesting one of the hurdle dates to be pushed off.
Please do not hesitate to call me at 310-567-2450 if you have any questions or would like to
further discuss.
Thank you for considering our request. We ask that you work with us on this request, as our
business is experiencing significant challenges during this time.
Best regards,
Bob Daviduk
310-567-2450
POWER
"CONSUMPTION
HURDLE" (MW)
ORIGINAL "HURDLE"
DATE
PROPOSED "HURDLE"
DATE
3.3 1/1/2019 NA
4.8 1/1/2021 1/1/2022
8.0 1/1/2023 No changes - 1/1/2023
City Council Agenda Item Report
Agenda Item No. COV-415-2020
Submitted by: Scott Williams
Submitting Department: Finance/Treasury
Meeting Date: November 17, 2020
SUBJECT
Services Agreement with BLX Group LLC for Financial Advisory Services (Continued from November 3,
2020)
Recommendation:
Approve and authorize the City Administrator to execute a services agreement with BLX Group LLC for
Financial Advisory Services, in substantially the same form as submitted, in an amount not to exceed
$600,000, for a three-year agreement effective November 3, 2020 for financial advisory services.
Background:
The Finance Department is requesting approval to award a Services Agreement to BLX Group LLC
(BLX) for ongoing general consulting, planning and advisory services; services directly related to
debt/derivative/investment transactions; executing a debt strategy, and regulatory, management, and
oversight services. BLX is a registered municipal advisor offering financial advisory, interest rate swap
advisory, and post debt issuance compliance services associated with requirements imposed by the IRS
and SEC. As an independent and unbiased advisor, BLX's primary objective is to advocate for and
educate while assisting in structuring City financing to achieve low cost of capital at the terms best suited
to City’s debt policies and strategic objectives.
In order to select an appropriate firm to provide the aforementioned services, a Request for Proposals
(RFP) was issued on August 25, 2020 via the City website and sent out to ten (10) firms known to
provide Financial Advisory Services to California cities and who were known to have experience in
Municipal Bond issuances. The deadline to submit proposals was September 8, 2020 and three (3)
proposal were received. The three (3) firms that responded were BLX Group LLC, PFM Financial
Advisory LLC, and Urban Futures Inc. Each firm's RFP response was examined on the basis of four
weighted RFP criterion of: Cost and Fees 30%, References 20%, Qualifications 40%, and
Responsiveness 10%.
A review panel evaluated the three (3) proposals received from qualified respondents in order to
determine the vendor best suited to provide the services requested. A comprehensive, fair, and impartial
evaluation of proposals was conducted in accordance with the specifications set forth within the RFP
document. Established criteria were used in reviewing and comparing the proposals to determine the
most suitable firm. At the conclusion of the assessment, it was determined that BLX was the most
compatible choice for the award of the services agreement for Financial Advisory Services. BLX was the
top ranked respondent due to their years of experience in the industry, exceptional qualifications, and
their ability to offer quality service at a competitive price. It is, therefore, recommended that City Council
approve and authorize the City Administrator to execute a services agreement with BLX. The proposed
agreement has been reviewed and approved by the City Attorney' s Office.
NOTE: This item was initially presented for City Council consideration on November 3, 2020. Additional
information as requested by the City Council will be presented at the November 17, 2020 Council
Meeting.
Fiscal Impact:
The total not to exceed value of the agreement with BLX Group LLC is $200,000 per year for a
three-year term, equating to a total contract value of $600,000. These costs are variable (hourly per the
scope of the agreement) and based on the estimated hours per year for compliance reporting for existing
bonds. If new bonds are issued by the City, an amendment may be required based on bond issuance
costs. If necessary, these costs would be included in the cost of issuance at the time of a new bond
and/or refunding of an existing bond. Funds for financial advisory services have been budgeted under
Financial Advisory Services account 055.9000.595200 and will be budgeted in subsequent years.
Attachments:
1. Financial Advisory Services Agreement with BLX Group LLC
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND BLX GROUP LLC
FOR FINANCIAL ADVISORY SERVICES
COVER PAGE
Contractor: BLX Group LLC
Responsible Principal of Contractor: Craig Underwood, President
Notice Information - Contractor: BLX Group LLC
777 S. Figueroa Street, Suite 3200
Los Angeles, CA 90017
Attention: Craig Underwood, President
Phone: (213)612-2463
Email: cunderwood@blxgroup.com
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Scott Williams, Finance Director
Telephone: (323) 583-8811 ext. 849
Email: swilliams@ci.vernon.ca.us
Commencement Date: November 3, 2020
Termination Date: November 2, 2023
Consideration: Total not to exceed $200,000 per fiscal year
or a grand total of $600,000 for three years
(includes all applicable sales tax); and more
particularly described in Exhibit B
Records Retention Period Three (3) years, pursuant to Section 11.20
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND BLX GROUP LLC FOR
FINANCIAL ADVISORY SERVICES
This Contract is made between the City of Vernon ("City"), a California charter City and
California municipal corporation (“City”), and BLX Group LLC, a limited liability company
(“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on November
3, 2020.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the City’s Request for Proposals issued on or about August 25, 2020 and titled
Financial Advisory Services, and Contractor's proposal to the City ("Proposal") dated
September 8, 2020, Exhibit “A”, a copy which is attached to and incorporated into this Contract
by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense,
all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it under
this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.0 TERM.
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The term of this Contract shall commence on November 3, 2020, and it shall continue until
November 2, 2023, unless terminated at an earlier date pursuant to the provisions thereof.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the payment schedule set fort h in
Exhibit “B” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed $200,000 per fiscal year or a grand total of $600,000 for three years, without
the prior authorization of the City, as appropriate, and written amendment of this Contract.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, material, sup plies, facilities, equipment, and transportation which may be
required for furnishing services pursuant to this Contract. Materials shall be of the highest
quality. The above Contract fee shall include all staff time and all clerical, administrative,
overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related
costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writi ng in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the
following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
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5.4.3 Actual costs and/or other costs and/or payments specifically
authorized in advance in writing and incurred by Contractor in the performance of this
Agreement.
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, “extra work” means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if
the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at
Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall have the
sole obligation to pay for any fees, assessments, and taxes, plus applicable penalti es and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
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6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants, and other
staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein , or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross neglige nce or willful misconduct of City, its officers,
elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration o f the
Contract, including any extensions thereto. The policies shall state that they afford primary
6
coverage.
i. Automobile Liability with minimum limits of at least $1,000,000 combined single
limit, including owned, hired, and non -owned liability coverage.
ii. Contractor agrees to subrogate automobile liability resulting from performance
under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its
respective employees, agents, and City Council from and against all claims, li abilities, suits,
losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under the performance of
the services.
iii. General Liability with minimum limits of at least $1,000,000 per occurrence and
$2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the
policy as additional insureds as respects liability arising out of the Contractor's performance of
this Contract.
(1) If Contractor employs other contractors as part of the services rendered,
Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth
herein.
(2) Contractor agrees to subrogate General Liability resulting from
performance under this agreement by agreeing to defend, indemnify and
hold harmless, the City, and its respective employees, agents, and C ity
Council from and against all claims, liabilities, suits, losses, damages,
injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under
7
the performance of the services.
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000,
where such risk is applicable. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate. Contractor shall m aintain such
coverage for at least one (1) year after the termination of this Agreement.
v. Contractor shall comply with the applicable sections of the California Labor Code
concerning workers' compensation for injuries on the job. In addition, Contractor shall require
each subcontractor to similarly maintain workers’ compensation insurance in accordance with
the laws for California for all of the subcontractor’s employees. Compliance is accomplished in
one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the
State of California; or
(2) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability Insurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
employees, and volunteers for losses arising from performance of this
Contract; or
(3) Provide a "waiver" form certifying that no emplo yees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
vi. Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
vii. Insurance shall be placed with insurers with a Best's rating of no less than A -VIII.
viii. Prior to commencement of performance, Contractor shall furnish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by
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City. City may require complete, certified copies of any or all policies at any time.
ix. Failure to maintain required insurance at all times shall constitute a default and
material breach. In such event, Contractor shall immediately notify City and cease all
performance under this Contract until further directed by the City. In the absence of satisfactory
insurance coverage, City may, at its option: (a) procure insurance with collection rights for
premiums, attorney's fees and costs against Contractor by way of set -off or recoupment from
sums due to Contractor, at City's option; (b) immediately terminate this Co ntract and seek
damages from the Contract resulting from said breach; or (c) self -insure the risk, with all
damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees
and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due
to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent , officer
or employee of City and shall furnish such services in its own manner and method except as
required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has
and shall retain the right to exercise full control over the employment, direction, compensation
and discharge of all persons employed by Contractor in the performance of the services
hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes
responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for
Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save
City harmless from all matters relating to the payment of its employees, subcontractors and
independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors,
9
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long -term
disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be returned to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, comput ation sheets, and other documents
prepared by Contractor in furtherance of the work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contractor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
years after completion or earlier termination of this Contract. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contractor, when requested, shall furnish clarification
and/or explanation as may be required by the City, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attr ibutable to
10
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to partic ipate in any meeting required with regard
to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or c ompliance.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors , and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the Cit y and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties from their
obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amend ed from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and
regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
11
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs, and necessary disbursements in addition to any other relief to which such
party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Contract shall be deemed a contract and
shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiction thereof.
11.11.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation , and agreements (written or
oral).
11.11.3 Written Amendment. This Contract may only be changed by
written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
11.11.4 Severability. If any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless continue in
full force and effect as fully as though such invalid, illegal, or unenforceable portion had never
been part of this Contract.
11.11.5 Order of Precedence. In case of conflict between the terms of
this Contract and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City’s
Request for Proposals shall control over the Contractor’s Proposal.
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11.11.6 Duplicate Originals. There shall be two (2) fully signed copies
of this Contract, each of which shall be deemed an original.
11.11.7 Construction. In the event an ambiguity or question of intent
or interpretation arises with respect to this Agreement, this Agreement shall be construed as if
drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party b y virtue of the authorship of
any of the provisions of this Agreement.
11.1 2 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term , and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non -performance,
breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arb itration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
11.1 5 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first -class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
If to the City:
City of Vernon
Attention: Scott Williams, Finance Director
4305 Santa Fe Avenue
13
Vernon, CA 90058
If to the Contractor
BLX Group LLC
Attention: Craig Underwood, President
777 S. Figueroa Street, Suite 3200
Los Angeles, CA 90017
Any such notice shall be deemed to have been given upon delivery , if personally
delivered, or, if mailed, upon receipt , or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of su ch request to the other party.
11.1 6 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall h ave any right or remedy in, under, or to
this Agreement.
11.1 7 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
14
thereby. Contractor shall not be held accountable for additional costs incurred due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
that non-performance or delay will apply to this Contract as a result of F orce Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is
not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may can cel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Contract, including the payment of
money, except for payment for services satisfactorily and timely performed prior to the service of
the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
incurred by the City in obtaining substitute performance. If this Agreement is terminated as
provided herein, City may require , at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within fifteen (15) day s of the
request.
11.19.1 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access
to and the right to audit and reproduce any of the Contractor's records to the extent the City
deems necessary to insure it is receiving all money to which it is entitled under the Contract
and/or is paying only the amounts to which Contractor is properly entitled under the Contract or
for other purposes relating to the Contract.
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The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, trav el, lodging, meals, and overhead.
11.2 1 CONFLICT. Contractor hereby represents, warrants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vernon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affect the meaning
or interpretation of this Agreement.
11.2 3 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calenda r day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the
basic rate of pay.
16
11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with
the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit
“C”. Upon the City’s request, certified payroll records shall promptly be provided to the City. .
11.2 5 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religi on, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit “D”.
[Signatures Begin on Next Page].
17
IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos R. Fandino, Jr.
City Administrator
BLX Group LLC, a limited liability company
By:
Name:
Title:
ATTEST:
_______________________________
Lisa Pope, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
_______________________________
Arnold M. Alvarez-Glasman,
Interim City Attorney
18
EXHIBIT A
CONTRACTOR'S PROPOSAL
BLX Group LLC
Response to Request for Proposal to Provide Financial Advisory Services:
CITY OF VERNON
SEPTEMBER 8, 2020
CO-PROJECT MANAGERS
Jeff Higgins
Managing Director
T 213.612.2209
E jhiggins@blxgroup.com
Glenn Casterline
Managing Director
T 213.612.2229
E gcasterline@blxgroup.com
BLX Group LLC
777 South Figueroa St, Ste 3200
Los Angeles, CA 90017-5855
Ph 213 612 2200 Fx 213 612 2499
www.blxgroup.com
September 8, 2020
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Re: City of Vernon Financial Advisory Services Request for Proposals
Ladies and Gentlemen:
On behalf of BLX Group LLC ("BLX") I am pleased to submit this response to the City of Vernon’s
(“City”) request for proposal (“RFP”) to provide Financial Advisory Services. Having worked with the
City since 2002 including serving as Financial Advisor on the City’s most recent debt financings, BLX's
technical capabilities, familiarity with the City’s debt profile along with the debt profiles similar to that
of the City, and a history of unsurpassed client service, combine to make us distinctly qualified to serve
the City's needs.
BLX possesses a unique combination of relevant resources, experience, and expertise to offer the
City. The City’s financial advisory needs are an excellent fit with BLX’s corporate philosophy and
procedures in that it acknowledges the unique characteristics of local government issued debt and
investing public funds and the necessary understanding of related statutory, bond, and tax issues. If
selected, BLX is committed to providing personalized financial advisory services in an informed,
hands-on, extension-of-staff manner.
Additionally, BLX hereby declares that the undersigned individual is authorized to bind the firm with a
Financial Advisory Services contract with the City and that the proposal will be valid for a period of at
least ninety (90) days from the date of submission. We propose that the contemplated project be
managed from our Los Angeles office and will not be subcontracted.
Partnering with BLX and taking advantage of our strong tax and analytical skill set and competitive
pricing is the best choice for a successful, yet cost-effective engagement. Glenn and I will serve as
your relationship managers and primary points of contact. In that role, we will be responsible for leading
an open dialogue between BLX and the City. We are excited about the prospect of once again working
with the City and look forward to addressing any questions you may have. I can be reached at 213-
612-2209 or via e-mail at jhiggins@blxgroup.com.
Very truly yours,
BLX Group LLC
Jeff Higgins, Managing Director
777 S. Figueroa Street, Suite 3200
Los Angeles, CA 90017
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
TABLE OF CONTENTS
COVER LETTER
CONTENTS PAGE
A. INTRODUCTION 1
B. GENERAL SCOPE OF WORK 2
C. WORK PLAN 5
D. FEES AND COSTS 7
E. ABILITY OF THE PROPOSER TO PERFORM 9
F. AFFIDAVIT OF NON-COLLUSION 17
EXHIBITS
A. CONFLICT DISCLAIMERS AND DISCOSURES
B. AFFIDAVIT OF NON-COLLUSION FORM
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
1
A. INTRODUCTION
Present an introduction of the proposal and your understanding of the assignment
and significant steps, methods and procedures to be employed by the proposer to
ensure quality deliverables that can be delivered within the required time frames and
your identified budget.
BLX is a registered municipal advisor offering financial advisory, interest rate swap advisory,
and post debt issuance compliance services associated with requirements imposed by the
IRS and SEC. As an independent and unbiased advisor, BLX's primary objectives are to
advocate for and educate our clients while assisting in structuring their financings to achieve
low cost of capital at the terms best suited to their debt policies and strategic objectives
Our financial advisory experience includes providing recommendation of different
transactional approaches according to the borrower’s best interests, including bond sales,
bank lending, and state loans. Furthermore, BLX has participated in numerous transactions,
rating presentations, and negotiations with underwriters, LOC banks, and bond purchasers,
and have observed how different types of transactions perform under different market
conditions.
Because we are independent advisors and are not in the business of underwriting bonds, we
are held to a fiduciary standard in all our engagements under the Dodd/Frank Act of 2010,
and are not considered by the MSRB to have the potential conflicts of interest which exist
between municipal borrowers and securities underwriting firms.
Further, BLX and its professionals have advised on municipal debt offerings, escrow
(re)structurings, investment products, and derivative transactions across all sectors of public
finance, including local agencies, public utilities, higher education, healthcare, and project
finance. Since 2008, BLX has placed over 400 structured investment products, including
escrow portfolios, with an aggregate notional amount in excess of $37 billion.
City of Vernon
We have been privileged to work with the City for 18 years and over that time have provided
pre-issuance and post-issuance financial advisory services, derivative advisory and
management services and investment advisory services. The City is without question one
of our firm’s most valuable clients. Our team assigned to Vernon is headed by Jeff Higgins
and Glenn Casteline, Managing Directors, along with Craig Underwood, BLX’s President, all
of which are located in our Los Angeles office. These individuals are among BLX’s most
senior and experienced professionals and have worked with the City on an absolute priority
basis.
We would enthusiastically welcome the opportunity to renew and, whenever possible at the
City’s request, expand our relationship with the City. We can unequivocally state that BLX
has an unmatched understanding of the City’s debt, derivative and investment transactions,
the historical and institutional knowledge of the City’s financings needed to provide optimal
advice, and is best positioned to provide the services outlined in Section B herein. Therefore,
we are confident that BLX will be able to seamlessly and without any delays continue its work
with the City and its staff and continue to provide structuring, pricing, and credit advice.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
2
B. GENERAL SCOPE OF WORK
Briefly summarize the scope of work as the proposer perceives or envisions it for each
Service Area proposed.
The scope of work as described in the RFP is generally consistent with the services BLX is
currently providing to the City and those which BLX regularly provides to other municipal
clients. At BLX, we generally divide financial advisory engagements into four (4) phases –
(1) ongoing general consulting, planning and advisory services not directly related to a
transaction (i.e. strategic planning); (2) pre-issuance services directly related to
debt/derivative/investment transactions (i.e. debt strategy); (3) executing a debt strategy, and
(4) post-issuance regulatory, management, and oversight services.
Specifically, the services and tasks we proposed to perform for and on the City’s behalf are
as follows:
Phase I: Ongoing General Consulting Services
1. BLX will meet with the City to update and fully develop our understanding of the City’s
objectives with regard to financing and investment matters. As has been our practice with
the City, we would expect to meet regularly with City staff to discuss new opportunities
and changes in financial policy/objectives. The BLX staff assigned to this engagement is
available to the City as its highest priority.
2. BLX will review all outstanding debt and derivative positions, identifying opportunities to
reduce debt service, provide cash flow relief, and improve the City’s overall balance
sheet.
3. BLX will be available on a priority basis to meet with City staff, City Council, committees,
commissions, and local governmental and quasi-governmental bodies as requested by
the City. We will provide support, advice, and presentation materials as requested by the
City to support its efforts to be responsive and transparent with all such entities.
Strategic Planning
Review proposed projects and
capital needs
Review and analyze cash flow
models for proposed projects
including its effects on overall debt
service
Indentify refinancing candidates
Debt Strategy
Review debt management policies
Analyze projected cash flows vs
amortization alternatives
Consider fixed and/or variable rate
debt structures
Create cash flow model of selected
financing structure
Summarize costs, savings, and risks
Execute Debt Strategy
Help establish financing team
including the selection of underwriter,
bond counsel, trustee, etc.
Evaluate and summarize projected
costs of negotiated sale vs
competitive sale
Provide daily update on tax-exempt
market including its effect on
proposed financing
Review POS and legal documents
Communicate with rating agencies
and assist with presentations to
rating agencies
Advise as to the reasonableness of
proposed bond pricing
Post-Issuance Services
Monitor IRS post-issuance
requirements (Arbitrage Rebate,
Private Use)
Assist with secondary market
disclosure requirements
Interest rate swap monitoring
services
Continue to interact with rating
agencies and investors
Deliver updates on market
conditions, financial products,
along with changes in federal and
security laws
SB1029 services
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
3
Phase II: Pre-Issuance Transactional Services
1. In the event a financing objective (e.g., reduce debt service, fund capital projects, etc.)
has been identified by the City, BLX will review the existing debt obligations and other
credit and funding commitments and how a new financing might impact those. It will also
include a preliminary forecast of the impact of any contemplated debt transaction on the
City’s credit rating, its rate structure (as it applies to enterprise funds), and overall debt
service coverage.
2. BLX will work with the City to select the optimal financing strategy, which provides the
City with the lowest cost of capital within risk parameters acceptable to and appropriate
for the City.
3. As requested by the City, BLX will present or assist with the presentation of the initial
financing plan to those public bodies charged with oversight, including City Council.
Phase III: Transactional Services
1. Once an overall financing plan has been agreed upon, BLX will provide a preliminary
step-by-step action plan, clearly identifying responsibilities and timeline for project
completion.
2. BLX will assist in the selection and formation of a financing team, including preparing a
list of services required of underwriter, trustee, verification agent (if needed), and other
professionals.
3. BLX will work with the City staff, bond counsel and financing team to determine the
appropriate size, structure, specific terms and conditions for the debt transaction, and
recommended method of sale.
4. BLX will assist bond counsel and other financing team members with the preparation of
all publicly distributed documents in connection with the financing, including the official
statement (or similar document) and related disclosures.
5. BLX will assist the City in negotiating and/or making presentations to credit rating
agencies and/or credit enhancers (e.g., bond insurers, credit banks, etc.).
6. Prior to the sale of debt securities, BLX will assist with and represent the City at
informational meetings as part of the marketing effort.
7. If a negotiated sale process is utilized, BLX will assist the City in negotiating appropriate
terms, reviewing spreads, identifying comparable transactions, analyzing market levels,
and clarifying any syndicate roles with the selected underwriter. BLX will also work side-
by-side with the underwriter to ensure the broadness and appropriateness of the
marketing and sales effort.
8. BLX will assist the City in closing the financing, including all necessary administrative and
clerical tasks and the investment of the bond proceeds.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
4
Phase IV: Post - Issuance Services
1. BLX will provide the City with ongoing compliance, monitoring, and management services
in the following areas:
A. Arbitrage Rebate Compliance Services – BLX will provide the City with annual and
final arbitrage rebate calculations on each of the City’s outstanding tax-exempt bond
issues.
B. Continuing Disclosure Services – BLX will assist the City with its required
obligations under the various continuing disclosure agreements.
C. Other Compliance Services – BLX will provide the City with ongoing bond proceeds
compliance services such as services related to the requirements established by
California Senate Bill 1029 (“SB 1029”).
2. BLX will be available on a full time basis to interact with ratings agencies and investors
on behalf of the City along with addressing any issues that arise relating to the City’s debt
issuances.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
5
C. WORK PLAN
Present concepts for conducting the work plan and interrelationship of all projects.
Define the scope of each task including the depth and scope of analysis or research
proposed.
As described in the previous section, BLX views this engagement as having four distinct, but
very much interrelated, components or phases. All four are critical to the City’s financial
success, stability, and transparency and best provided by a single firm doing so on an
integrated basis.
We propose to implement the following work plan items and tasks as a supplement to the
Scope of Services described earlier.
Phase I: Our approach to providing Financial Advisory services to the City begins with acting
as an extension of the City’s staff. That is, we have and would continue to be available to
the City on a full-time basis (and on short notice) to provide support, analysis, and advice for
all City-related financial matters. By being fully immersed in the City’s financial activities, we
are best positioned to provide the required services and timely and value-added advice.
To add some structure to this, we propose regularly scheduled weekly meeting (or call if
preferred by City) with the Finance Director to review ongoing projects, help prepare for
upcoming meetings requiring financial analysis, and generally review market conditions and
opportunities for the City to improve its financial standing and/or pursue additional capital
funding. We also recommend that as Financial Advisor, we review of the City’s financial
standing as it relates to debt, derivative, and investments. Working with the Finance Director,
BLX will develop a template for such presentations that can be readily updated and amended
on an ongoing basis.
Finally, as circumstances require, BLX’s assigned professionals will be available to the City
on a full-time priority basis. That is, should the City need BLX support and advice to address
pressing and sudden issues, we will make the necessary resources available to the City. We
believe that the availability of our assigned professionals throughout our decade of service
to the City readily demonstrates the true depth of this commitment.
Phases II and III: The services described in Phases II and III are fairly standard for financial
advisory engagements as described in the previous section. Once the City is in agreement
with the work plan, BLX will assist the City with the following:
1. Forming a financing team. Absent financing team members already being in place by
virtue of prior RFPs or other process, BLX will assist the City with identifying and securing
financing team members – utilizing a competitive process whenever possible.
3. Provide ongoing advice and recommendations to the City on how to best document
important transaction decisions regarding debt structure and important
legal/financial/credit issues.
4. Upon the close of any transaction, BLX will provide a summary report to the City. This
report will detail the final transaction structure, including the bond pricing effort and
outcome; identify the extent to which the final transaction met the original project goals;
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
6
and summarize the City’s ongoing obligations under the transaction. BLX will present or
assist in presenting these final findings to City Council.
Phase IV: BLX has provided the services proposed in this section to the City for several
years. We do not foresee any substantial changes in the work plan for how these services
are provided. However, in the spirit of creating greater transparency, we propose to provide
a formal annual report detailing the City’s post-issuance compliance efforts. This summary
will include the results of any arbitrage rebate calculations, a summary of any required
disclosure filings, and compliance with SB 1029. This annual report will be useful in
demonstrating the City’s ongoing oversight efforts to City Council, regulatory parties, and
other groups.
We strongly believe that the City is best served by a single qualified firm providing the
services proposed in this and the prior section on an integrated basis.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
7
D. FEES AND COSTS
Although an important aspect of consideration, the financial cost estimate will not be
the sole justification for consideration. Negotiations may or may not be conducted
with the proposer; therefore, the proposal submitted should contain the proposer’s
most favorable terms and conditions, since selection and award may be made without
discussion with any firm. All prices should reflect “not to exceed” amounts per item.
Proposer must offer services at a rate comparable to the rate proposer offers to other
governmental entities for similar work. Offering a higher rate to the City than the
comparable rate is grounds for disqualification of the Proposer.
BLX does not structure its fees for advisory services based on any set formula or approach.
We have provided similar services to those contemplated by the City on (i) a fixed fee basis;
(ii) an hourly basis; and (iii) a percentage of transaction-size basis.
The most important factor in determining an appropriate fee structure is the City’s comfort
that our fee is appropriate for the work and value provided and consistent with “the market”.
Therefore, while we have proposed a fee schedule as shown below, we are amendable to
negotiate alternative fee structures that may be deemed more acceptable by the City.
Our proposed fee structure is segmented in a manner consistent with our response to
Section B – General Scope of Work.
Phases I & II: Ongoing General & Pre-Issuance Transactional Services
As the depth and amount of the services required in this phase are difficult to approximate,
we believe these services are fairly compensated by an hourly billing arrangement. Our
proposed hourly fees are as follows:
Title Hourly Rate
President $500
Managing Director $450
Alternatively, we would be open to negotiating a flat annual retainer for these services. Such
an arrangement might provide greater value for the City in that it would provide a cap. In
order to determine an appropriate level for such a cap, we would need to first discuss with
the City what various projects and tasks it forecasts over the next 12 months.
Phase III: Transactional Services
Once the City has elected to pursue a specific financing, our fee for services in connection
with such a financing would then shift to a contingent arrangement. Under such an
arrangement, BLX would only be compensated upon a successful closing. Our proposed fee
for these services is as follows:
Debt Transaction: $1.00/$1,000 Bond with a cap of $250,000 and a floor of
$60,000
Derivative Transaction: The present value of .02% of the notional amount for each year
the derivative is outstanding with a cap of $200,000 and a floor
of $60,000
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
8
Contingent Fee Disclosures: Most forms of compensation for financial advisors have some
sort of potential conflict of interest inherent in the payment arrangement. Under a contingent
fee form of compensation, payment of an advisor’s fee is dependent upon the successful
completion of a financing or other transaction. Although this form of compensation may be
customary for the client, it presents a conflict because the advisor may have an incentive to
push to complete a financing or potential financing under terms that might be
disadvantageous to the client. For example, when facts or circumstances arise that could
cause the financing or other transaction to be delayed or fail to close, an advisor may have
an incentive to discourage a full consideration of such facts and circumstances, or to
discourage consideration of alternatives that may result in the cancellation of the financing
or other transaction. Under an hourly fee form of compensation, the advisor is paid an
amount equal to the number of hours worked by the advisor times an agreed-upon hourly
billing rate. This form of compensation presents a potential conflict of interest if the client and
the advisor do not agree on a reasonable maximum amount at the outset of the engagement,
because the advisor does not have a financial incentive to recommend alternatives that
would result in fewer hours worked. In some cases, an hourly fee may be applied against a
retainer (e.g., a retainer payable monthly), in which case it is payable whether or not a
financing closes. Alternatively, it may be contingent upon the successful completion of a
financing, in which case there may be additional conflicts of interest, as described above.
The City may wish to consider a continuation of the hourly rates proposed for Phase I
services for Phase II services. Should the City elect to do so, fees for Phase III services
would be non-contingent.
Phase IV: Post-Issuance Services
Our fees for the services described in the corresponding section of our response to Section
2 are as follows:
A. Arbitrage Rebate Compliance Services (on a per bond issue basis)
Annual Report Fee (per report) $2,000
B. Continuing Disclosure Services
Electric System $11,000
Redevelopment $7,000
Water System $5,000
C. Derivative Monitoring Services
Per Outstanding Derivative (swap) $2,500
D. SB 1029 Services
Report Fee $1,000
Please note that we are open to other fee arrangements and would welcome any discussion
with the City regarding our fee proposal.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
9
E. ABILITY OF THE PROPOSER TO PERFORM
Provide a detailed description of the proposer and his/her/its qualifications, including
names, titles, detailed professional resumes and past experience in similar work
efforts/products of key personnel who will be working on the assignment. Provide a
list of specific related work projects that have been completed by the proposer which
are directly related to the assignment described in this RFP. Note the specific
individuals who completed such project(s). Identify role and responsibility of each
member of the project team. Include the amount of time key personnel will be involved
in the respective portions of the assignment. Respondents are encouraged to supply
relevant examples of their professional product. Provide a list of references.
The selected firm shall not subcontract any work under the RFP nor assign any work
without the prior written consent of the City.
Firm Overview
BLX Group LLC, formerly known as Bond Logistix LLC, is a Municipal Securities Rulemaking
Board and Securities Exchange Commission registered independent municipal advisory firm,
specializing in serving governmental issuers and nonprofit entities. Our consulting services
include financial advisory, interest rate swap advisory, along with federal tax and regulatory
compliance services. We work with issuers on projects, both large and small, leveraging our
experience, resources, and expertise to design the role that best fits each client’s needs.
BLX was established in 1989 to undertake the mathematical, financial, and other technical
aspects necessary to assist public and nonprofit agencies in complying with the arbitrage
rebate regulations imposed by the Internal Revenue Service (“IRS”). Since that time, BLX
has grown to become the largest provider of such services in the country, with 30 professional
consultants and 12 support staff in 5 offices nationwide, strategically located in Dallas, Los
Angeles, Phoenix, New York, and Tampa.
BLX has a tremendous amount of experience in providing services to all types of entities
including states, counties, cities, transportation authorities, public utilities, special districts,
nonprofit organizations, and more. BLX professionals assigned to its engagement with the
City will have an average of 28 years of public finance experience. BLX is a wholly-owned
subsidiary of Orrick, Herrington & Sutcliffe LLP ("Orrick"), the premier public finance law firm
in the nation. Orrick has provided quality legal services to municipal issuers, underwriters,
and trustees for more than 100 years and has been ranked first nationally as bond counsel
for most of the last two decades (as reported in the Bond Buyer).
BLX has grown to become a full service advisory firm, offering a range of complementary
services to public sector bond issuers and nonprofit entities. The professionals in each
practice area are allocated to work primarily in their practice groups. However, our practice
areas are designed to complement each other by providing expertise in the sometimes
difficult to fill gaps commonly encountered in municipal finance. For example, our swaps
group will often assist our financial advisory practice when the proposed debt strategy
includes hedging variable rate interest rate risk with a floating-to-fixed rate swap. Similarly,
our rebate group might streamline a swap-related engagement by sharing documentation
previously supplied by the client, saving all parties time and effort. There are numerous other
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
10
circumstances where we can leverage these synergies for the benefit of our clients. In this
regard, the evolution of our firm has been driven simply by the needs and priorities of our
clients.
While smaller firms may have the expertise in their area of focus, their lack in size and overall
experience not only limits synergies, but limits their flexibility in deploying resources and,
importantly, limits their ability to develop the infrastructure necessary to efficiently and reliably
deliver services. By being a full-service firm with a relatively larger client and services base,
BLX has been able to make investments, in technology for example, that benefit multiple
practice groups firm-wide. We continually invest in technology to enhance our clients’
experience, minimize labor production costs passed on to them, and supplement our multi-
tier review process with software-based quality controls: (a) BLX Digital, our team of 3 full-
time engineers, partners with our 30 consultants to deliver accurate and efficiently produced
reports. They have designed several proprietary platforms to assist our clients with bond
and compliance related activities. Such platforms advocate transparency and include:
BLXBid (secure investment bidding), BLXSwap (swap monitoring and GASB53/72
valuations), and internal platforms related to trust account data processing and extensive
private use analyses. (b) We advocate transparency and provide complimentary access to
the BLXPortal, a secure service that allows our clients to access detailed information about
their rebate engagements, view rebate reports, review scheduled computations, and upload
bond documents and investment records.
By demonstrating our ability to manage thousands of active engagements combined with our
experiences in providing financial advisory and post-issuance compliance services, and
developing web-based platforms, BLX is amply qualified to serve the City.
Since launching its advisory service practice, BLX and its professionals have advised on
municipal debt offerings, escrow (re)structurings, structured investment products and
derivative transactions with an aggregate par and notional amount in excess of $60 billion
across all sectors of public finance, including local agencies, public utilities, higher education,
healthcare, and project finance.
As you are aware, BLX served as the City’s financial advisor from 2002 through 2013 and
again from 2017 through a portion of 2020 During such period, the City embarked on a
number of complex financings that required the financial advisor to have a detail
understanding of the City, its general fund, utility system, gas system, redevelopment plan
and, most importantly an understanding of the City’s primarily industrial constituents. BLX
assisted the City with achieving those objectives, even during some of the City’s most
challenging periods of time such as the nation’s financial crisis in 2008 and State’s dissolution
of the redevelopment agencies. BLX assisted the City with the financing of numerous assets
of Light and Power and the former Redevelopment Agency, including the financing of the
Malburg Generating Station, the financing and refinancing of the City’s 15 year natural gas
prepay transaction, the acquisition and sale of the City’s Tehachapi wind land, the sale of the
certain utility assets such as Malburg Generating Station and transmission assets, to name
a few. In addition, in 2020 BLX assisted the City with the issuance of its 2020 Light and
Power and Water System financings. BLX assisted the City in developing and evaluating
financial forecasts for the utility, monitoring the City’s IRS compliance (including arbitrage
rebate and private-use) and SEC compliance requirements (such as continuing disclosure
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
11
requirements). BLX also performed investment advisory/portfolio management services for
the City during this time period. However effective April 1, 2016 BLX no longer offers such
services. Even during the period BLX did not serve as the City’s financial advisor, BLX has
continually monitored the City’s financing activities.
BLX is also the largest and most widely experienced provider of post issuance compliance
and regulatory services (i.e., arbitrage compliance services, continuing disclosure services,
etc.) in the nation. We prepare about 3,400 arbitrage rebate reports annually and have in
place the resources to address your current and future needs with no interruption to our
procedures or strain on our consultants.
Financial Advisory Team
The Project Team that BLX will assign to the City consists of BLX’s most experienced and
appropriately skilled professionals, including the firm’s president. All team members will be
available on a full-time basis. Having provided the similar services proposed herein to public
agencies across the country, including the City, these BLX professionals are widely
considered to be among the nation’s leading experts in debt, tax, derivative, and secondary
market disclosure matters relating to municipal bond financings.
We believe it is important to note that Mr. Underwood and Mr. Higgins have worked
extensively on the City’s financing matters for over a decade and in this time have become
intimately familiar with City’s outstanding debt and derivative portfolio, the City’s current
standing with the rating agencies and investors, and ongoing tax, regulatory, and compliance
efforts.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
12
Personnel Role
Time
Involvement
Public Finance
Experience
Jeff Higgins
Managing Director
Co-Engagement Manager
Co-Primary Contact
Strategy and Analytics
≈ 35% 27 Years
Glenn Casterline
Managing Director
Co-Engagement Manager
Co-Primary Contact
Strategy and Analytics
≈ 35% 28 Years
Craig Underwood
President
Co-Engagement Manager
Strategy
≈ 20% 31 Years
Eric Chu
Managing Director
Strategy and Analytics
Derivatives
≈ 10% 28 Years
JEFF HIGGINS
MANAGING DIRECTOR
BLX Group LLC - Los Angeles
(213) 612-2209
jhiggins@blxgroup.com
Role
Co-Lead Municipal Advisor
Strategic Planning
Financing Structure
27 Years Public Finance Experience
Manages BLX's Municipal Continuing Disclosure practice
Served as the City’s financial advisor from 2002 to 2013
and 2017 to 2020
Manages many of BLX's most sophisticated issuer's
including Energy Northwest, Piedmont Municipal Power
Agency, State of South Carolina, Regents of the
University of California, State of Hawaii and its agencies,
and the City and County of Honolulu
Education
Arizona State University
BS in Finance, 1992
FINRA Licenses
Series 50, Municipal Advisor Rep, (2016 to Present)
Series 54, Municipal Advisor Principal (2019 to Present)
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
13
GLENN R. CASTERLINE
MANAGING DIRECTOR
BLX Group LLC - Los Angeles
(213) 612-2229
gcasterline@blxgroup.com
Role
Co-Lead Municipal Advisor
Strategic Planning
Financing Structure
28 Year Public Finance Experience
Served as the City’s financial advisor from 2017 to 2020
Experience includes financial advisory engagement with
the Colburn School for Performing Arts, California
Science Center Foundation, Performing Arts Center of
Los Angeles County, Sanford Burnham Prebys Medical
Discovery Institute, and the City of Oceanside
Serves as Manager for many of BLX’s largest compliance
engagements including the California State University
System, City of Long Beach (CA), County of Riverside
(CA), the City and County of Denver, and Denver
International Airport
Education
California State University, Fullerton
BA in Business Administration, Finance, 1991
FINRA Licenses
Series 50, Municipal Advisor Rep (2016 to Present)
Series 54, Municipal Advisor Principal (2019 to Present)
ERIC CHU
MANAGING DIRECTOR
BLX Group LLC - Los Angeles
(213) 612-2136
echu@blxgroup.com
Role
Co-Municipal Advisor
Finance Structure
Interest Rate Swap Advisor
28 Years Public Finance Experience
Experience includes work on hundreds of interest rate
swap and structured investment transactions and
providing on-going monitoring and compliance
services, including for GASB and FASB accounting
rules. Clients have included Ithaca College, Master’s
University, Francisco Airport Commission, Dignity
Health, County of San Diego (CA), City of Riverside
(CA), The Colburn School, Sanford Burnham Prebys
Medical Discovery Institute
Led the development of BLXSwap, a web-based swap
monitoring platform, and BLXBid, a web-based market
bidding platform
Education
University of California, Los Angeles
BS in Applied Mathematics & BA in Economics, 1991
FINRA Licenses
Series 50, Municipal Advisor Rep (2016 to Present)
Series 54, Municipal Advisor Principal (2019 to Present)
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
14
CRAIG UNDERWOOD
PRESIDENT
BLX Group LLC - Los Angeles
(213) 612-2463
cunderwood@blxgroup.com
Role
Co-Municipal Advisor
Strategic Planning
Financing Structure
31 Years Public Finance and related Experience
Heads BLX’s advisory service practice, overseeing the
firm’s debt, derivative, and capital market practices
Experience includes financial/derivative/investment
advisory services for governmental, nonprofit, and
corporate entities; designing and implementing various
compliance and administration engagements for tax
compliance, municipal disclosure, tobacco
securitizations and student housing management
Served as the City’s lead financial advisor from 2002 to
2013
Education
Princeton University
BA in Politics, 1986
FINRA Licenses
Series 50, Municipal Advisor Rep (2017 to Present)
Philosophy and Objective
As an independent and unbiased advisor, BLX's primary objective is to advocate for and
educate our clients to structure their financings to achieve the lowest cost of capital at the
terms best suited to their debt policies and strategic objectives. Our philosophy is to ensure
all financing options are identified and reviewed for the borrower. Whenever possible, BLX
aims to develop an ongoing relationship with its clients rather than a transaction based
relationship. Our market knowledge and expertise provides us with the ability to negotiate
the most attractive fees and terms with financing participants on behalf of our clients.
BLX's hands on expertise in the municipal bond trading and underwriting arena provides an
insider knowledge base to advocate for the City and bring transparency to the pricing
process. Our objective is to guide the City in balancing financing priorities with the current
market and investor demand. BLX monitors the municipal market on a daily basis and can
share market data on comparable transactions that will empower the City in selection of bond
or note sale dates and bond pricing decisions. BLX has access to all the major market
information sources such as Bloomberg, Thomson Reuters, Municipal Market Data (MMD),
and EMMA to help the City make real time decisions that may impact the City's negotiated
and competitive sales. BLX works closely with the underwriter to make sure decisions are
made in best interest of the City and will provide an independent 3rd party fair market
certification for negotiated sales.
BLX is an industry leader in tax compliance and related on-going post-issuance maintenance
of tax-exempt financings and all of our practice areas complement one another by providing
our clients with value added cross discipline expertise that has proven valuable, in particular
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
15
with respect to the analyzing the impact of swap transactions on arbitrage rebate and related
tax analyses. Throughout our 28 year history, our mission has been to exclusively serve,
and act on behalf of, our governmental and not-for-profit entity clients in areas where BLX
can leverage its combination of extensive infrastructure, depth of resources, and professional
expertise to provide best in class services.
Analytical Capabilities
The senior members of our proposed team, Mr. Higgins, Mr. Casterline, and Mr. Chu, head
up our technical modeling and quantitative analysis for BLX’s debt advisory and derivative
advisory services. They are assisted by three to five consultants who work under their
supervision to perform projects for our clients. Many of the projects require customized
models to accommodate the specific idiosyncrasies of our clients' debt, investment and
derivative strategies. Mr. Chu developed both of BLX's propriety applications for structured
investment product bidding (BLXBid.com) and online swap monitoring and valuations
(BLXSwap.com).
BLX utilizes MUNEX to size and structure bond issues, perform advance refunding
calculations, analyze the cost effectiveness of credit enhancement, confirm and validate the
true interest costs on competitive bids and to provide transaction schedules to our clients. In
addition to MUNEX, BLX routinely develops customized financial models to address the
specific information and financing strategy needs of its clients. Given BLX's technical
expertise in complex transactions, our staff is uniquely oriented toward creating specialized
financial models for our clients.
BLX possesses particular expertise and experience in complex transaction modeling and
investment product pricing. BLX utilizes a myriad of industry leading quantitative tools and
market sources that help provide our clients superior pricing transparency. Our purpose-built
modeling software programs, and in-house developed Excel models allow us the flexibility to
price and execute even the most complex transactions.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
16
References
Below we have provided a brief list of references you may wish to contact. In addition to the
views of these references, BLX has had a long history working with the City including the
current City Administrator and Finance Director. Perhaps of greater value than any
recommendation of our services that you may receive from a third party, you may wish to
discuss the quality, value, and commitment of BLX to the City with those individuals.
The California Science Center Foundation
Cynthia Pygin, Chief Financial Officer
700 Exposition Park Drive, Los Angeles, CA 90037
(323) 724-3623
cpygin@cscmail.org
Performing Arts Center of Los Angeles County
William Taylor, Senior Vice President Chief Financial Officer
135 North Grand Avenue, Los Angeles, CA 90012
(213) 972-7512
wtaylor@musiccenter.org
The Colburn School of Performing Arts
Sel Kardan, President and Chief Executive Officer
200 S. Grand Avenue, Los Angeles, CA 90012
(213) 621-1003
skardan@colburnschool.edu
Subcontractor
BLX will not be subcontracting any of the proposed Financial Advisory work.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
17
F. AFFIDAVIT OF NON-COLLUSION
Proposer must submit a completed and signed, “Affidavit of Non-Collusion.”
See Exhibit B.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
18
EXHIBIT A
CONFLICT DISCLAIMERS AND DISCLOSURES
General
The City is aware that BLX is a subsidiary of Orrick. BLX and/or Orrick may have client
relationships with other parties involved in some manner with the City or the proposed
financing transaction (for example, underwriters, purchasers, counterparties, trustees, rating
agencies, insurers, credit providers, lenders, contractors, developers, advisors, investment
advisors/providers/brokers, public entities and others) whether with respect to the City or
some unrelated matter(s). Those participants are and will not be clients of BLX with respect
to the financing transactions that are the subject of this engagement.
BLX and Orrick have been part of the City’s financing team for past financings, and can work
together when we are both serving the City’s interests. However, a potential conflict of
interest may arise if Orrick is engaged to provide legal services to other financing team
participants.
However, to the extent that, because of any other relationship between Orrick or BLX and
other participants, there may appear to be or is any conflict of interest, actual or potential,
with respect to the City’s engagement of BLX, absent notification by the City to the contrary,
the City is hereby deemed to waive any such conflict and consents to any such other
relationship. BLX will notify the City of any potential conflicts.
BLX has taken the following steps to identify and address potential conflicts of interest that
may impact its ability to fulfill its duties to the City under this engagement.
BLX will not participate in the City’s process in selecting legal counsel in connection with
any financings.
BLX has provided “historical continuing disclosure compliance” services for underwriters
in connection with the underwriters’ obligation to review an issuer’s S.E.C. Rule 15c2-12
compliance over the past five (5) years. Such service entails reviewing continuing
disclosure filings made by the issuers. Such reports are factual representations of an
issuer’s compliance. BLX will inform the City of any underwriters that have retained BLX
for these services prior to any selection of an underwriter for the proposed transaction.
Potential financing structures may include Wells Fargo or US Bank serving as underwriter
or as purchaser of the obligations via a direct purchase. BLX is currently engaged by
Wells Fargo and US Bank to perform arbitrage rebate compliance services in connection
with outstanding obligations issued by certain public or not-for-profit agencies that
engaged the banks to serve as trustee. BLX’s scope of services relating to its engagement
with Wells Fargo and US Bank is independent of the services described herein and will
not conflict with BLX’s engagement with the City.
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
19
Other Municipal Advisor Relationships
BLX serves a wide variety of other clients that may from time to time have interests that could
have a direct or indirect impact on the interests of another BLX client. For example, BLX
serves as municipal advisor to other municipal advisory clients and, in such cases, owes a
regulatory duty to such other clients just as it does to City. These other clients may, from time
to time and depending on the specific circumstances, have competing interests. In acting in
the interests of its various clients, BLX could potentially face a conflict of interest arising from
these competing client interests. BLX fulfills its regulatory duty and mitigates such conflicts
through dealing honestly and with the utmost good faith with City.
If BLX becomes aware of any additional potential or actual conflict of interest after this
disclosure, BLX will disclose the detailed information in writing to the City in a timely manner.
Legal or Disciplinary Events
BLX does not have any legal events or disciplinary history on BLX’s Form MA and Form MA-
I, which includes information about any criminal actions, regulatory actions, investigations,
terminations, judgments, liens, civil judicial actions, customer complaints, arbitrations and
civil litigation. The City may electronically access BLX’s most recent Form MA and each most
recent Form MA-I filed with the Commission at the following website using CIK 0001610628
in the fast search field: www.sec.gov/edgar/searchedgar/companysearch.html.
There have been no material changes to a legal or disciplinary event disclosure on any Form
MA or Form MA-I filed with the SEC. If any material legal or regulatory action is brought
against BLX, BLX will provide complete disclosure to the City in detail allowing the City to
evaluate BLX, its management and personnel.
Municipal Securities Rulemaking Board Rule G-10 Disclosure
Pursuant to Municipal Securities Rulemaking Board Rule G-10, on Investor and Municipal
Advisory Client Education and Protection, Municipal Advisors are required to provide certain
written information to their municipal entity and obligated person clients which include the
following:
BLX is currently registered as a Municipal Advisor with the U.S. Securities and Exchange
Commission and the Municipal Securities Rulemaking Board.
Within the Municipal Securities Rulemaking Board (“MSRB”) website at www.msrb.org, the
City may obtain the Municipal Advisory client brochure that is posted on the MSRB website.
The brochure describes the protections that may be provided by the MSRB Rules along with
how to file a complaint with financial regulatory authorities.
March 2013
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
_______________________________________________________________, being first duly sworn deposes
and says that he/she is ______________________________________________________________________
(Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title)
of______________________________________________________________________________________
(Insert name of bidder)
who submits herewith to the City of Vernon a bid/proposal;
That all statements of fact in such bid/proposal are true;
That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,
partnership, company, association, organization or corporation;
That such bid/proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with anyone
attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or
anyone else interested in the proposed contract; and further
That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham
bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said
bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain
from bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference
with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or
fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else;
d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or
the contents thereof, or divulge information or data relative thereto, to any corporation,
partnership, company, association, organization, bid depository, or to any member or agent
thereof, or to any individual or group of individuals, except the City of Vernon, or to any person
or persons who have a partnership or other financial interest with said bidder in his/her business.
I certify under penalty of perjury that the above information is correct
By:______________________________________ Title:________________________________
Date:____________________________________
JEFF HIGGINS
MANAGING DIRECTOR
BLX GROUP LLC
MANAGING DIRECTOR
9/8/2020
EXHIBIT B
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EXHIBIT B
SCHEDULE
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
7
D. FEES AND COSTS
Although an important aspect of consideration, the financial cost estimate will not be
the sole justification for consideration. Negotiations may or may not be conducted
with the proposer; therefore, the proposal submitted should contain the proposer’s
most favorable terms and conditions, since selection and award may be made without
discussion with any firm. All prices should reflect “not to exceed” amounts per item.
Proposer must offer services at a rate comparable to the rate proposer offers to other
governmental entities for similar work. Offering a higher rate to the City than the
comparable rate is grounds for disqualification of the Proposer.
BLX does not structure its fees for advisory services based on any set formula or approach.
We have provided similar services to those contemplated by the City on (i) a fixed fee basis;
(ii) an hourly basis; and (iii) a percentage of transaction-size basis.
The most important factor in determining an appropriate fee structure is the City’s comfort
that our fee is appropriate for the work and value provided and consistent with “the market”.
Therefore, while we have proposed a fee schedule as shown below, we are amendable to
negotiate alternative fee structures that may be deemed more acceptable by the City.
Our proposed fee structure is segmented in a manner consistent with our response to
Section B – General Scope of Work.
Phases I & II: Ongoing General & Pre-Issuance Transactional Services
As the depth and amount of the services required in this phase are difficult to approximate,
we believe these services are fairly compensated by an hourly billing arrangement. Our
proposed hourly fees are as follows:
Title Hourly Rate
President $500
Managing Director $450
Alternatively, we would be open to negotiating a flat annual retainer for these services. Such
an arrangement might provide greater value for the City in that it would provide a cap. In
order to determine an appropriate level for such a cap, we would need to first discuss with
the City what various projects and tasks it forecasts over the next 12 months.
Phase III: Transactional Services
Once the City has elected to pursue a specific financing, our fee for services in connection
with such a financing would then shift to a contingent arrangement. Under such an
arrangement, BLX would only be compensated upon a successful closing. Our proposed fee
for these services is as follows:
Debt Transaction: $1.00/$1,000 Bond with a cap of $250,000 and a floor of
$60,000
Derivative Transaction: The present value of .02% of the notional amount for each year
the derivative is outstanding with a cap of $200,000 and a floor
of $60,000
CITY OF VERNON
PROPOSAL TO PROVIDE FINANCIAL ADVISORY SERVICES
8
Contingent Fee Disclosures: Most forms of compensation for financial advisors have some
sort of potential conflict of interest inherent in the payment arrangement. Under a contingent
fee form of compensation, payment of an advisor’s fee is dependent upon the successful
completion of a financing or other transaction. Although this form of compensation may be
customary for the client, it presents a conflict because the advisor may have an incentive to
push to complete a financing or potential financing under terms that might be
disadvantageous to the client. For example, when facts or circumstances arise that could
cause the financing or other transaction to be delayed or fail to close, an advisor may have
an incentive to discourage a full consideration of such facts and circumstances, or to
discourage consideration of alternatives that may result in the cancellation of the financing
or other transaction. Under an hourly fee form of compensation, the advisor is paid an
amount equal to the number of hours worked by the advisor times an agreed-upon hourly
billing rate. This form of compensation presents a potential conflict of interest if the client and
the advisor do not agree on a reasonable maximum amount at the outset of the engagement,
because the advisor does not have a financial incentive to recommend alternatives that
would result in fewer hours worked. In some cases, an hourly fee may be applied against a
retainer (e.g., a retainer payable monthly), in which case it is payable whether or not a
financing closes. Alternatively, it may be contingent upon the successful completion of a
financing, in which case there may be additional conflicts of interest, as described above.
The City may wish to consider a continuation of the hourly rates proposed for Phase I
services for Phase II services. Should the City elect to do so, fees for Phase III services
would be non-contingent.
Phase IV: Post-Issuance Services
Our fees for the services described in the corresponding section of our response to Section
2 are as follows:
A. Arbitrage Rebate Compliance Services (on a per bond issue basis)
Annual Report Fee (per report) $2,000
B. Continuing Disclosure Services
Electric System $11,000
Redevelopment $7,000
Water System $5,000
C. Derivative Monitoring Services
Per Outstanding Derivative (swap) $2,500
D. SB 1029 Services
Report Fee $1,000
Please note that we are open to other fee arrangements and would welcome any discussion
with the City regarding our fee proposal.
20
EXHIBIT C
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.3 0 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional t en days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer’s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney’s fees, or to compel City officials to terminate the service contract of violating
employers.
21
EXHIBIT D
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equal ly and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
City Council Agenda Item Report
Agenda Item No. COV-367-2020
Submitted by: Scott Williams
Submitting Department: Finance/Treasury
Meeting Date: November 17, 2020
SUBJECT
Software as a Service Agreement with Tyler Technologies for a Citywide Enterprise Resource Planning
(ERP) Software System, Hosting, Implementation, and Support
Recommendation:
Approve the Software as a Service Agreement with Tyler Technologies, Inc., in substantially the same
form as submitted, for the purpose of an upgrade from the current Tyler ERP system (Eden) to a
comprehensive ERP software system, which would include modules for Munis, EnerGov, Digital Health
Department (DHD), and the Munis Utility Billing Customer Information System (CIS), with funds reserved
for a project management consultant in an amount not-to-exceed $3,439,726 for a three (3) year term.
Background:
In 2019, Public Works issued an Request for Proposals (RFP) for a Land Use, Permit and Inspection
Tracking System. As one of the top proposers, Tyler Technologies, Inc. (Tyler) was invited to provide a
software demonstration. During that demonstration, Tyler underscored the benefits of having an
integrated system and established how EnerGov was the best qualified product to meet the needs
specified in the RFP. Rather than procure the singular functionality offered with EnerGov without
assessing its integration capabilities in greater detail, staff began to evaluate a "big picture" solution.
Since, City Management staff has worked collaboratively to identify a solution that would meet specific
departmental needs while upholding a path to a true and reliable integration of systems, resulting in a
fully-functional Citywide ERP. A Software as a Service Agreement with Tyler is now being recommended
for approval to accomplish the goal of an updated, cloud-based, comprehensive ERP software system
which will include: Munis, EnerGov, Digital Health Department (DHD), and the Munis Utility Billing
Customer Information System (CIS).
As an incentive to the City, Tyler offered to honor the City’s current licenses for its Eden modules and a
unique opportunity to upgrade to the Munis system in lieu of a new purchase. The City has a
long-standing relationship with Tyler, having used the current Eden ERP software since 2006. However,
the Eden ERP is already at its end-of-useful-life stage, which may cause data security issues. The City's
existing software is supported by only 35 representatives nationwide, which causes delays in resolving
system errors. Tyler’s Munis ERP solution integrates core financial applications seamlessly by
eliminating duplicate data entry, streamlining processes, and reducing the need for paper forms.
In order to position the City to leverage a fully integrated system, Tyler also presented Munis Utility Billing
CIS as a solution for electric, gas, and water operations that would reduce duplication of labor and data.
Tyler is the sole-source provider of a utility billing software that integrates with the Munis ERP. Likewise,
Tyler Digital Health Department (DHD) is the only option for the Health Department that is fully integrated
with Munis. Tyler Technologies' proprietary access to the database would simplify the conversion
process from Eden to Munis and minimize costs for the City.
Furthermore, there are savings and benefits in utilizing a hosted (cloud based) Tyler Munis ERP. Tyler
would perform all maintenance, updates, backups, and system server security which would reduce the
City’s overtime, maintenance, and hardware costs. Information stored in Tyler’s data centers has secure
data transmission, fully-redundant telecommunications access, and electrical power. Tyler conducts
annual penetration testing and maintains industry standard intrusion detection and prevention systems to
monitor and block malicious activity and protect its clients’ information.
Pursuant to Vernon Municipal Code (VMC) §2.17.12(A)(5), this type of purchase is exempt from
competitive bidding through piggybacking, stating that competitive bidding shall not be required for
contracts with other public agencies, associations or when supplies, equipment or services can be
purchased from a vendor offering the same prices, terms and conditions as in a previous award from the
City or another public agency either by competitive bid or through a negotiated process. It is in the
opinion of the Finance Director that it is to the advantage of the City to proceed with the proposed
purchase in this manner. As such, the purchase is also exempt from the competitive selection pursuant to
VMC §2.17.12(B)(1).
The City of Vernon is a member of a Joint Powers Authority known as Sourcewell, formerly known as
NJPA. Sourcewell’s analysts streamline the procurement process by developing requests for proposals
that meet or exceed the purchasing requirements set forth by numerous local agencies, including the City
of Vernon. Sourcewell holds hundreds of competitively solicited cooperative contracts ready for use. In
particular, Sourcewell Contract 110515-IT (Contract) gives access and special pricing for 10% discount
on license fees. However, Tyler has offered to honor the current license fees paid by the City which
results in a greater discount. It should also be noted that the three-year maximum agreement per the
City's municipal code may be considered commercially unreasonable, since implementation and
deployment will span up to three years. Therefore, an amendment to this Agreement would be presented
to the Council at the end of its three-year term.
The proposed agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact:
The total cost of this implementation is estimated not-to-exceed $3,439,726. This sum incorporates
$373,203 in recurring annual fees, $1,934,820 in one-time implementation fees, $819,000 reserved for
three years of project management consulting to aid in the implementation, and $312,703 as a
contingency reserve. City staff will return to City Council for approval of a project management consulting
agreement prior to formal kickoff of the project.
The 2020/2021 Information Technology department approved budget includes $900,000 for EnerGov.
Additionally, Vernon was awarded $160,000 by the State of California to help with the cost of a new
permit system. There are sufficient funds available to cover the remaining $2,379,726 in capital
requirements necessary to complete this upgrade.
Attachments:
1. Software as a Service Agreement with Tyler Technologies, Inc.
1
SOFTWARE AS A SERVICE AGREEMENT
This Software as a Service Agreement is made between Tyler Technologies, Inc. (“Tyler”) and the City of
Vernon, California (“Client”).
WHEREAS, Client is a member of Sourcewell (formerly known as National Joint Powers Alliance)
(“Sourcewell”) under member number 20131.
WHEREAS, Tyler participated in the competitive bid process in response to Sourcewell RFP #110515 by
submitting a proposal, on which Sourcewell awarded Tyler a Sourcewell contract, numbered 110515-TTI
(hereinafter, the “Sourcewell Contract”);
WHEREAS, documentation of the Sourcewell competitive bid process, as well as Tyler’s contract with
and pricing information for Sourcewell is available at https://sourcewell-mn.gov/cooperative-
purchasing/; and
WHEREAS, pursuant to Vernon Municipal Code (VMC) §2.17.12(A)(5), this type of purchase is exempt
from competitive bidding as a piggyback contract, stating “(A) Competitive bidding shall not be required
for the following: […] (5) Contracts (a) with other public agencies, associations or when supplies,
equipment or services can be purchased from a vendor offering the same prices, terms and conditions
as in a previous award from the City or another public agency either by competitive bid or through a
negotiated process and, in the opinion of the Finance Director, it is to the advantage of the City to do
so.” As such the purchase is also exempt from the competitive selection pursuant to VMC
§2.17.12(B)(1).
WHEREAS, Client desires to purchase off the Sourcewell Contract to procure Tyler Munis and EnerGov
software functionality from Tyler, which Tyler agrees to deliver pursuant to the Sourcewell Contract and
under the terms and conditions set forth below;
NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth
in this Agreement, Tyler and Client agree as follows:
SECTION A – DEFINITIONS
• “Agreement” means this Software as a Services Agreement.
• “Business Travel Policy” means our business travel policy. A copy of our current Business Travel
Policy is attached as Schedule 1 to Exhibit B.
• “Client” means the City of Vernon, California.
• “Data” means your data necessary to utilize the Tyler Software.
• “Data Storage Capacity” means the contracted amount of storage capacity for your Data
identified in the Investment Summary.
• “Defect” means a failure of the Tyler Software to substantially conform to the functional
descriptions set forth in our written proposal to you, or their functional equivalent. Future
2
functionality may be updated, modified, or otherwise enhanced through our maintenance and
support services, and the governing functional descriptions for such future functionality will be
set forth in our then-current Documentation.
• “Defined Users” means the number of concurrent users (Munis) and named users (EnerGov and
DHD) that are authorized to use the SaaS Services. The Defined Users for the Agreement are as
identified in the Investment Summary.
• “Developer” means a third party who owns the intellectual property rights to Third Party
Software.
• “Documentation” means any online or written documentation related to the use or
functionality of the Tyler Software that we provide or otherwise make available to you, including
instructions, user guides, manuals and other training or self-help documentation.
• “Effective Date” means the date by which both your and our authorized representatives have
signed the Agreement.
• “Force Majeure” means an event beyond the reasonable control of you or us, including, without
limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other
cause that could not with reasonable diligence be foreseen or prevented by you or us.
• “Investment Summary” means the agreed upon cost proposal for the products and services
attached as Exhibit A, Schedule 2 (Munis), Schedule 3 (EnerGov) and Schedule 4 (DHD).
• “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current
Invoicing and Payment Policy is attached as Exhibit B.
• “SaaS Fees” means the fees for the SaaS Services identified in the Investment Summary.
• “SaaS Services” means software as a service consisting of system administration, system
management, and system monitoring activities that Tyler performs for the Tyler Software, and
includes the right to access and use the Tyler Software, receive maintenance and support on the
Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and
archiving. SaaS Services do not include support of an operating system or hardware, support
outside of our normal business hours, or training, consulting or other professional services.
• “SLA” means the service level agreement. A copy of our current SLA is attached hereto as
Exhibit C.
• “Statement of Work” means the industry standard implementation plan describing how our
professional services will be provided to implement the Tyler Software, and outlining your and
our roles and responsibilities in connection with that implementation. The Statement of Work is
attached as Exhibit E.
• “Support Call Process” means the support call process applicable to all of our customers who
have licensed the Tyler Software. A copy of our current Support Call Process is attached as
Schedule 1 to Exhibit C.
• “Third Party Hardware” means the third party hardware, if any, identified in the Investment
Summary.
• “Third Party Products” means the Third Party Software and Third Party Hardware.
• “Third Party Services” means the third party services, if any, identified in the Investment
Summary.
• “Third Party Software” means the third party software, if any, identified in the Investment
Summary.
• “Third Party Terms” means, if any, the end user license agreement(s) or similar terms for the
Third Party Software, as applicable and attached as Exhibit D.
• “Tyler” means Tyler Technologies, Inc., a Delaware corporation.
• “Tyler Software” means our proprietary software, including any integrations, custom
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modifications, and/or other related interfaces identified in the Investment Summary and
licensed by us to you through this Agreement.
• “we”, “us”, “our” and similar terms mean Tyler.
• “you” and similar terms mean Client.
SECTION B – LICENSE GRANT AND SAAS SERVICES
1. Rights Granted.
1.1 We grant to you a license to use the Tyler Software, if and listed in the Investment Summary, for
your internal business purposes only, in the scope of the internal business purposes disclosed to
us as of the Effective Date. You may make copies of the Tyler Software for backup and testing
purposes, so long as such copies are not used in production and the testing is for internal use
only. Your rights to use the Tyler Software are perpetual but may be revoked if you do not
comply with the terms of this Agreement including, without limitation, Section B(4). We will
make any such software available to you for download.
1.2 We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely
for your internal business purposes for the number of Defined Users only. The Tyler Software
will be made available to you according to the terms of the SLA or, for DHD modules set forth in
Exhibit A, Schedule 4, the Annual Support and Hosting Statement of Work (the “Support SOW”)
attached hereto as Exhibit G. You acknowledge that we have no delivery obligations and we will
not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services
to access updates and enhancements to the Tyler Software, as further described in Section C(9)
or the Support SOW, as applicable.
2. Fees. You agree to pay us the license fees and SaaS Fees in the amounts set forth in the Investment
Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. The
SaaS Fees are based on the number of Defined Users and amount of Data Storage Capacity. You
may add additional users or additional data storage capacity on the terms set forth in Section H(1).
In the event you regularly and/or meaningfully exceed the Defined Users or Data Storage Capacity,
we reserve the right to charge you additional fees commensurate with the overage(s).
3. Ownership.
3.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software,
and anything developed by us under this Agreement. You do not acquire under this Agreement
any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services.
3.2 The Documentation is licensed to you and may be used and copied by your employees for
internal, non-commercial reference purposes only.
3.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize
that except to the extent necessary to carry out our obligations contained in this Agreement, we
do not create or endorse any Data used in connection with the SaaS Services.
4. Restrictions. You may not: (a) make the Tyler Software or Documentation resulting from the SaaS
Services available in any manner to any third party for use in the third party’s business operations;
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(b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of
the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/or assist a
third party in building or supporting, products or services competitive to us; or (d) license, sell, rent,
lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service
bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or
Documentation available to any third party other than as expressly permitted by this Agreement.
5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the
term of this Agreement. If the Tyler Software does not perform as warranted, we will use all
reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the
maintenance and support process set forth in either the Support SOW or Section C(9), below. For
maintenance and support services provided pursuant to Section C(9), the SLA and our then current
Support Call Process will also apply.
6. SaaS Services.
6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA’s Statement on
Standards for Attestation Engagements (“SSAE”) No. 18. We have attained, and will maintain,
SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS
Services. Upon execution of a mutually agreeable Non-Disclosure Agreement (“NDA”), we will
provide you with a summary of our compliance report(s) or its equivalent. Every year
thereafter, for so long as the NDA is in effect and in which you make a written request, we will
provide that same information.
6.2 You will be hosted on shared hardware in a Tyler data center or in a third-party data center. In
either event, databases containing your Data will be dedicated to you and inaccessible to our
other customers.
6.3 Our Tyler data centers have fully-redundant telecommunications access, electrical power, and
the required hardware to provide access to the Tyler Software in the event of a disaster or
component failure. In the event any of your Data has been lost or damaged due to an act or
omission of Tyler or its subcontractors or due to a defect in Tyler’s software, we will use best
commercial efforts to restore all the Data on servers in accordance with the architectural
design’s capabilities and with the goal of minimizing any Data loss as greatly as possible. In no
case shall the recovery point objective (“RPO”) exceed a maximum of twenty-four (24) hours
from declaration of disaster. For purposes of this subsection, RPO represents the maximum
tolerable period during which your Data may be lost, measured in relation to a disaster we
declare, said declaration will not be unreasonably withheld.
6.4 In the event we declare a disaster, our Recovery Time Objective (“RTO”) is twenty-four (24)
hours. For purposes of this subsection, RTO represents the amount of time, after we declare a
disaster, within which your access to the Tyler Software must be restored.
6.5 We conduct annual penetration testing of either the production network and/or web
application to be performed. We will maintain industry standard intrusion detection and
prevention systems to monitor malicious activity in the network and to log and block any such
activity. We will provide you with a written or electronic record of the actions taken by us in the
event that any unauthorized access to your database(s) is detected as a result of our security
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protocols. We will undertake an additional security audit, on terms and timing to be mutually
agreed to by the parties, at your written request. You may not attempt to bypass or subvert
security restrictions in the SaaS Services or environments related to the Tyler Software.
Unauthorized attempts to access files, passwords or other confidential information, and
unauthorized vulnerability and penetration test scanning of our network and systems (hosted or
otherwise) is prohibited without the prior written approval of our IT Security Officer.
6.6 We test our disaster recovery plan on an annual basis. Our standard test is not client-specific.
Should you request a client-specific disaster recovery test, we will work with you to schedule
and execute such a test on a mutually agreeable schedule. At your written request, we will
provide test results to you within a commercially reasonable timeframe after receipt of the
request.
6.7 We will be responsible for importing back-up and verifying that you can log-in. You will be
responsible for running reports and testing critical processes to verify the returned Data.
6.8 We provide secure Data transmission paths between each of your workstations and our servers.
6.9 Tyler data centers are accessible only by authorized personnel with a unique key entry. All other
visitors to Tyler data centers must be signed in and accompanied by authorized personnel.
Entry attempts to the data center are regularly audited by internal staff and external auditors to
ensure no unauthorized access.
6.10 Where applicable with respect to our applications that take or process card payment data, we
are responsible for the security of cardholder data that we possess, including functions relating
to storing, processing, and transmitting of the cardholder data and affirm that, as of the
Effective Date, we comply with applicable requirements to be considered PCI DSS compliant and
have performed the necessary steps to validate compliance with the PCI DSS. We agree to
supply the current status of our PCI DSS compliance program in the form of an official
Attestation of Compliance, which can be found at https://www.tylertech.com/about-
us/compliance, and in the event of any change in our status, will comply with applicable notice
requirements.
7. License Rights Terminate Upon Migration. When Tyler makes Tyler Software discounted 100% in
the Investment Summary (the “Evergreen Modules”) licensed pursuant to this Agreement available
to the Client for use in live production, the license to the Tyler software listed in Exhibit A, Schedule
1 (hereafter, “Migration Modules”) terminates, as do Tyler’s maintenance, support, and/or update
obligations for such software.
SECTION C – PROFESSIONAL SERVICES
1. Professional Services. We will provide you the various implementation-related services itemized in
the Investment Summary and described in the Statement of Work.
2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set
forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and
Payment Policy. You acknowledge that the fees stated in the Investment Summary are good-faith
estimates of the amount of time and materials required for your implementation. We will bill you
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the actual fees incurred based on the in-scope services provided to you. Any discrepancies in the
total values set forth in the Investment Summary will be resolved by multiplying the applicable
hourly rate by the quoted hours.
3. Additional Services. The Investment Summary contains, and the Statement of Work describes, the
scope of services and related costs (including programming and/or interface estimates) required for
the project based on our understanding of the specifications you supplied. If additional work is
required, or if you use or request additional services, we will provide you with an addendum or
change order, as applicable, outlining the costs for the additional work. The price quotes in the
addendum or change order will be valid for thirty (30) days from the date of the quote.
4. Cancellation. If travel is required, we will make all reasonable efforts to schedule travel for our
personnel, including arranging travel reservations, at least two (2) weeks in advance of
commitments. Therefore, if you cancel services less than two (2) weeks in advance (other than for
Force Majeure or breach by us), you will be liable for all (a) non-refundable expenses incurred by us
on your behalf, and (b) daily fees associated with cancelled professional services if we are unable to
reassign our personnel. We will make all reasonable efforts to reassign personnel in the event you
cancel within two (2) weeks of scheduled commitments.
5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent
with industry standards. In the event we provide services that do not conform to this warranty, we
will re-perform such services at no additional cost to you.
6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to
your personnel, facilities, and equipment as may be reasonably necessary for us to provide
implementation services, subject to any reasonable security protocols, City Hall operating hours
and/or other written policies provided to us as of the Effective Date, and thereafter as mutually
agreed to by you and us.
7. Background Checks. For at least the past twelve (12) years, all of our employees have undergone
criminal background checks prior to hire. All employees sign our confidentiality agreement and
security policies.
8. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative
process requiring the time and resources of your personnel. You agree to use all reasonable efforts
to cooperate with and assist us as may be reasonably required to meet the agreed upon project
deadlines and other milestones for implementation. This cooperation includes at least working with
us to schedule the implementation-related services outlined in this Agreement. We will not be
liable for failure to meet any deadlines and milestones when such failure is due to Force Majeure or
to the failure by your personnel to provide such cooperation and assistance (either through action
or omission).
9. Maintenance and Support. For the Tyler Software set forth in Exhibit A Schedules 1 and 2, for so
long as you timely pay your SaaS Fees according to the Invoicing and Payment Policy, then in
addition to the terms set forth in the SLA and the Support Call Process, we will:
9.1 perform our maintenance and support obligations in a professional, good, and workmanlike
manner, consistent with industry standards, to resolve Defects in the Tyler Software (subject to
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any applicable release life cycle policy);
9.2 provide telephone support during our established support hours;
9.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third
Party Software, if any, in order to provide maintenance and support services;
9.4 make available to you all major and minor releases to the Tyler Software (including updates and
enhancements) that we make generally available without additional charge to customers who
have a maintenance and support agreement in effect; and
9.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with
any applicable release life cycle policy.
We will use all reasonable efforts to perform support services remotely. Currently, we use a third-
party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore,
you agree to maintain a high-speed internet connection capable of connecting us to your PCs and
server(s). You agree to provide us with a login account and local administrative privileges as we may
reasonably require to perform remote services. We will, at our option, use the secure connection to
assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols.
If we cannot resolve a support issue remotely, we may be required to provide onsite services. In
such event, we will be responsible for our travel expenses, unless it is determined that the reason
onsite support was required was a reason outside our control. Either way, you agree to provide us
with full and free access to the Tyler Software, working space, adequate facilities within a
reasonable distance from the equipment, and use of machines, attachments, features, or other
equipment reasonably necessary for us to provide the maintenance and support services, all at no
charge to us. We strongly recommend that you also maintain your VPN for backup connectivity
purposes.
For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support
(unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b)
application design; (c) other consulting services; or (d) support outside our normal business hours as
listed in our then-current Support Call Process. Requested services such as those outlined in this
section will be billed to you on a time and materials basis at our then current rates. You must
request those services with at least one (1) weeks’ advance notice.
10. Support of Migration Modules. Beginning on the commencement of the initial term as set forth in
Section F (1) of this Agreement, and contingent upon Client’s timely payment of annual SaaS Fees
for Tyler Evergreen Modules, Client is entitled to receive, at no additional charge, maintenance and
support for the Migration Modules until Tyler makes the Tyler Evergreen Modules available for use
in live production.
SECTION D – THIRD PARTY PRODUCTS
1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have
purchased any, for the price set forth in the Investment Summary. Those amounts are payable in
accordance with our Invoicing and Payment Policy.
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2. Third Party Software. As part of the SaaS Services, you will receive access to the Third Party
Software and related documentation for internal business purposes only. Your rights to the Third
Party Software will be governed by the Third Party Terms.
3. Third Party Products Warranties.
3.1 We are authorized by each Developer to grant access to the Third Party Software.
3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive
free and clear title to the Third Party Hardware.
3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not
warrant or guarantee the performance of the Third Party Products. However, we grant and pass
through to you any warranty that we may receive from the Developer or supplier of the Third
Party Products.
4. Third Party Services. If you have purchased Third Party Services, those services will be provided
independent of Tyler by such third-party at the rates set forth in the Investment Summary and in
accordance with our Invoicing and Payment Policy.
SECTION E - INVOICING AND PAYMENT; INVOICE DISPUTES
1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in
the Investment Summary per our Invoicing and Payment Policy, subject to Section E(2).
2. Invoice Disputes. If you believe any delivered software or service does not conform to the
warranties in this Agreement, you will provide us with written notice within thirty (30) days of your
receipt of the applicable invoice. The written notice must contain reasonable detail of the issues
you contend are in dispute so that we can confirm the issue and respond to your notice with either a
justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues
presented in your notice. We will work with you as may be necessary to develop an action plan that
outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice.
You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we
complete the action items outlined in the plan. If we are unable to complete the action items
outlined in the action plan because of your failure to complete the items agreed to be done by you,
then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS
Services, including maintenance and support services, if you fail to pay an invoice not disputed as
described above within fifteen (15) days of notice of our intent to do so.
SECTION F – TERM AND TERMINATION
1. Term. The initial term of this Agreement is three (3) years from the first day of the first month
following the Effective Date, unless earlier terminated as set forth below. Upon expiration of the
initial term, to the extent permitted by Client’s municipal code and/or as approved by the Vernon
City Council, this Agreement may be renewed by written amendment to this Agreement at our then-
current SaaS Fees. Your right to access or use the Tyler Software and the SaaS Services will
terminate at the end of this Agreement.
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2. Termination. This Agreement may be terminated as set forth below. In the event of termination,
you will pay us for all undisputed fees and expenses related to the software, products, and/or
services you have received, or we have incurred or delivered, prior to the effective date of
termination. Disputed fees and expenses in all terminations other than your termination for cause
must have been submitted as invoice disputes in accordance with Section E(2).
2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is
contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we
may discontinue the SaaS Services and deny your access to the Tyler Software. We may also
terminate this Agreement if you don’t cure such failure to pay within forty-five (45) days of
receiving written notice of our intent to terminate.
2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the
Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause
in the event we do not cure, or create a mutually agreeable action plan to address, a material
breach of this Agreement within the thirty (30) day window set forth in Section H(3).
2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event
suspends performance of the SaaS Services for a period of forty-five (45) days or more.
2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds
sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty
(30) days written notice to us. You will not be entitled to a refund or offset of previously paid,
but unused SaaS Fees. You agree not to use termination for lack of appropriations as a
substitute for termination for convenience.
2.5 Fees for Termination without Cause during Initial Term. If you terminate this Agreement during
the initial term for any reason other than cause, Force Majeure, or lack of appropriations, or if
we terminate this Agreement during the initial term for your failure to pay SaaS Fees, you shall
pay us the following early termination fees:
a. if you terminate during the first year of the initial term, 100% of the SaaS Fees through
the date of termination plus 15% of the SaaS Fees then due for the remainder of the
initial term;
b. if you terminate during the second year of the initial term, 100% of the SaaS Fees
through the date of termination plus 10% of the SaaS Fees then due for the remainder
of the initial term; and
c. if you terminate after the second year of the initial term, 100% of the SaaS Fees through
the date of termination plus 5% of the SaaS Fees then due for the remainder of the
initial term.
SECTION G – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE
1. Intellectual Property Infringement Indemnification.
1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation
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infringes that third party’s patent, copyright, or trademark, or misappropriates its trade secrets,
and will pay the amount of any resulting adverse final judgment (or settlement to which we
consent). You must notify us promptly in writing of the claim and give us sole control over its
defense or settlement. You agree to provide us with reasonable assistance, cooperation, and
information in defending the claim at our expense.
1.2 Our obligations under this Section G(1) will not apply to the extent the claim or adverse final
judgment is based on your use of the Tyler Software in contradiction of this Agreement,
including with non-licensed third parties, or your willful infringement.
1.3 If we receive information concerning an infringement or misappropriation claim related to the
Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for
you the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a
functional equivalent, in which case you will stop running the allegedly infringing Tyler Software
immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you
may continue to use the Tyler Software consistent with the terms of this Agreement.
1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software
is enjoined by a court of competent jurisdiction, in addition to paying any adverse final
judgment (or settlement to which we consent), we will, at our option, either: (a) procure the
right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional
equivalent. This section provides your exclusive remedy for third party copyright, patent, or
trademark infringement and trade secret misappropriation claims.
2. General Indemnification.
2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and
against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including
reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent
caused by our negligence or willful misconduct; or (b) our violation of PCI-DSS requirements or a
law applicable to our performance under this Agreement. You must notify us promptly in
writing of the claim and give us sole control over its defense or settlement. You agree to
provide us with reasonable assistance, cooperation, and information in defending the claim at
our expense.
2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our
agents, officials, and employees from and against any and all third-party claims, losses,
liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for
personal injury or property damage to the extent caused by your negligence or willful
misconduct; or (b) your violation of a law applicable to your performance under this Agreement.
We will notify you promptly in writing of the claim and will give you sole control over its defense
or settlement. We agree to provide you with reasonable assistance, cooperation, and
information in defending the claim at your expense.
3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO
THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER
WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT
NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR
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FITNESS FOR A PARTICULAR PURPOSE.
4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT,
OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY
OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO
YOUR ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) DURING THE INITIAL TERM, AS SET FORTH
IN SECTION F(1), TOTAL FEES PAID AS OF THE TIME OF THE CLAIM; OR (B) DURING ANY RENEWAL
TERM, THE THEN-CURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE PARTIES
ACKNOWLEDGE AND AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN
RELIANCE UPON THIS LIMITATION OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED UNDER
APPLICABLE LAW, THE EXCLUSION OF CERTAIN DAMAGES, AND EACH SHALL APPLY REGARDLESS
OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF
LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS G(1) AND G(2).
5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,
IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR
CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES.
6. Insurance. During the course of performing services under this Agreement, we agree to maintain
the following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b)
Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d)
Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella
Liability of at least $5,000,000. We will add you as an additional insured to our Commercial General
Liability and Automobile Liability policies, which will automatically add you as an additional insured
to our Excess/Umbrella Liability policy as well. We will provide you with copies of certificates of
insurance upon your written request.
SECTION H – GENERAL TERMS AND CONDITIONS
1. Additional Products and Services. You may purchase additional products and services at the rates
set forth in the Investment Summary for twelve (12) months from the Effective Date by executing a
mutually agreed addendum. If no rate is provided in the Investment Summary, or those twelve (12)
months have expired, you may purchase additional products and services at our then-current list
price, also by executing a mutually agreed addendum. The terms of this Agreement will control any
such additional purchase(s), unless otherwise specifically provided in the addendum.
2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will
be valid for twelve (12) months from the Effective Date.
3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming
aware of a dispute under this Agreement. You agree to cooperate with us in trying to reasonably
resolve all disputes, including, if requested by either party, appointing a senior representative to
meet and engage in good faith negotiations with our appointed senior representative. Senior
representatives will convene within thirty (30) days of the written dispute notice, unless otherwise
agreed. All meetings and discussions between senior representatives will be deemed confidential
settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar
applicable state rule. If we fail to resolve the dispute, then the parties shall participate in non-
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binding mediation in an effort to resolve the dispute, with each party bearing their own costs. If the
dispute remains unresolved after mediation, then either of us may assert our respective rights and
remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from
seeking necessary injunctive relief during the dispute resolution procedures.
4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation,
sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt
certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will
reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a
copy. For clarity, we are responsible for paying our income taxes, both federal and state, as
applicable, arising from our performance of this Agreement.
5. Nondiscrimination. We will not discriminate against any person employed or applying for
employment concerning the performance of our responsibilities under this Agreement. This
discrimination prohibition will apply to all matters of initial employment, tenure, and terms of
employment, or otherwise with respect to any matter directly or indirectly relating to employment
concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that
is unrelated to the individual's ability to perform the duties of a particular job or position, height,
weight, marital status, or political affiliation. We will post, where appropriate, all notices related to
nondiscrimination as may be required by applicable law.
6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S.
Citizenship and Immigration Services Verification Division for all of our employees assigned to your
project.
7. Subcontractors. We will not subcontract any services under this Agreement without your prior
written consent, not to be unreasonably withheld.
8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of,
either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement
without the prior written consent of the other party; provided, however, your consent is not
required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or
purchase of substantially all of our assets.
9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in
performing its obligations under this Agreement to the extent that the delay is caused by Force
Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the
party whose performance is delayed provides the other party with written notice explaining the
cause and extent thereof, as well as a request for a reasonable time extension equal to the
estimated duration of the Force Majeure event.
10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you
and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have
the right to make any claim or assert any right under this Agreement. This provision does not affect
the rights of third parties under any Third Party Terms.
11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and
us with respect to the subject matter hereof, and supersedes any prior agreements, understandings,
13
and representations, whether written, oral, expressed, implied, or statutory. Purchase orders
submitted by you, if any, are for your internal administrative purposes only, and the terms and
conditions contained in those purchase orders will have no force or effect. This Agreement may
only be modified by a written amendment signed by an authorized representative of each party.
12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the
remainder of this Agreement will be considered valid and enforceable to the fullest extent
permitted by law.
13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced
by either party, such non-enforcement will not act as or be deemed to act as a waiver or
modification of this Agreement, nor will such non-enforcement prevent such party from enforcing
each and every term of this Agreement thereafter.
14. Independent Contractor. We are an independent contractor for all purposes under this Agreement.
15. Notices. All notices or communications required or permitted as a part of this Agreement, such as
notice of an alleged material breach for a termination for cause or a dispute that must be submitted
to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the
following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail,
return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of
proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United
States Postal Service authorized mail center with proper postage (certified mail, return receipt
requested) affixed and addressed to the other party at the address set forth on the signature page
hereto or such other address as the party may have designated by proper notice. The consequences
for the failure to receive a notice due to improper notification by the intended receiving party of a
change in address will be borne by the intended receiving party.
16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and
promotional materials.
17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of
performance of this Agreement, may be exposed to confidential information and that disclosure of
such information could violate rights to private individuals and entities, including the parties.
Confidential information is nonpublic information that a reasonable person would believe to be
confidential and includes, without limitation, personal identifying information (e.g., social security
numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will
not disclose any confidential information of the other party and further agrees to take all reasonable
and appropriate action to prevent such disclosure by its employees or agents. The confidentiality
covenants contained herein will survive the termination or cancellation of this Agreement. This
obligation of confidentiality will not apply to information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of
this Agreement by a party or its employees or agents;
(b) a party can establish by reasonable proof was in that party's possession at the time of initial
disclosure;
(c) a party receives from a third party who has a right to disclose it to the receiving party; or
(d) is the subject of a legitimate disclosure request under the open records laws or similar
14
applicable public disclosure laws governing this Agreement; provided, however, that in the
event you receive an open records or other similar applicable request, you will give us
prompt notice and otherwise perform the functions required by applicable law.
18. Business License. In the event a local business license is required for us to perform services
hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact
information so that we may timely obtain such license.
19. Governing Law. This Agreement will be governed by and construed in accordance with the laws of
your state of domicile, without regard to its rules on conflicts of law.
20. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple
originals, any of which will be independently treated as an original document. Any electronic, faxed,
scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment
hereto will be deemed an original signature and will be fully enforceable as if an original signature.
Each party represents to the other that the signatory set forth below is duly authorized to bind that
party to this Agreement.
21. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this
Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve
the right to negotiate and customize the terms and conditions set forth herein, including but not
limited to pricing, to the scope and circumstances of that cooperative procurement.
22. Client Trademarks. For clients licensing DHD Tyler Software only:
a. During the Term, Client hereby grants Tyler a nonexclusive, paid-up, nontransferable right to use
Client’s trademarks, trade names, service marks, logos, trade dress, trade name, or other indicia
of sources or origin of Client (“Client Marks”) for purposes of providing the SaaS Services pursuant
to the Agreement. The Client Marks are and will remain the exclusive property of Client and this
Agreement gives Tyler no rights therein except for a limited license to reproduce the Client Marks
for the sole purpose of allowing Tyler to provide services pursuant to the terms of this Agreement
and as otherwise contemplated by this Agreement. All goodwill associated with the Client Marks
will inure to the benefit of Client.
b. Client warrants that Client Marks and Data furnished by Client to Tyler will not infringe or
misappropriate any patent, copyright, trademark, or other proprietary right of any third party. To
the extent necessary to provide the SaaS Services, Client represents and warrants that it will
provide all access to and information about Client Marks and Data in a timely manner. Client
represents and warrants that (a) it has all rights necessary and appropriate to allow Tyler and its
contractors to access and use the Client Marks and Data, and (b) it will not take or allow to be
taken and action that would result in any harmful code or materials to be provided or submitted
to Tyler.
15
23.Contract Documents. This Agreement includes the following exhibits:
Exhibit A Investment Summary
Schedule 1: Migration Modules
Schedule 2: Munis Investment Summary
Schedule 3: EnerGov Investment Summary
Schedule 4: DHD Investment Summary
Exhibit B Invoicing and Payment Policy
Schedule 1: Business Travel Policy
Exhibit C Service Level Agreement
Schedule 1: Support Call Process
Exhibit D Third Party Terms
Schedule 1: DocOrigin End User License Agreement
Schedule 2: MyGovPay/VirtualPay and IVR
Exhibit E Statement of Work
Exhibit F Modifications
Exhibit G Annual Support and Hosting Statement of Work (DHD Only)
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as
of the date(s) set forth below.
Tyler Technologies, Inc. City of Vernon, California
By: By:
Name: Name:
Title: Title:
Date: Date:
Address for Notices: Address for Notices:
Tyler Technologies, Inc. City of Vernon
One Tyler Drive 4305 S. Santa Fe Avenue
Yarmouth, ME 04096 Vernon, CA 90058
Attention: Chief Legal Officer Attention: ______________________________
Carlos Fandino
City Administrator
Finance Director
ATTEST:
__________________________
Lisa Pope, City Clerk
APPROVED AS TO FORM:
__________________________
Arnold M. Alvarez-Glasman,
Interim City Attorney
Exhibit A
1
Exhibit A
Investment Summary
The following Investment Summary details the software and services to be delivered by us to you under
the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not
otherwise defined will have the meaning assigned to such terms in the Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Exhibit A
Schedule 1
1
Exhibit A
Schedule 1
Migration Modules
Accounts Receivable Support
Contract Management Support
Fixed Assets Support
GL/AP/PG Support
GASB Support
Inventory Support
Payroll Support
Project Accounting Support
State Package Support
Tyler Output Processing Support
Applicant Tracking Support
Code Enforcement Support
Applicant Tracking Support Web
Human Resources Support
LaserFiche interface Support
Accounts Payable Support Web
Tyler Payments - Hosting Fee
Accounts Receivable Support Web
Business Licensing Support
Licensing Support Web
Parcel Manager Support
Bid & Quote Support
Permits & Inspections Support
Tyler Cashiering Support
Bid & Quote Support Web
Contract Management Support Web
CAFR Statement Builder Upgrade Support
Quoted By:Jason Cloutier
Date:10/14/2020
Quote Expiration: 7/26/2020
Quote Name:City of Vernon-ERP-Munis
Quote Number: 2020-101542-3
Quote Description: Munis Tyler Hosted (Updated 10/14/2020)
Sales Quotation For
City of Vernon
4305 S Santa Fe Ave
Vernon, CA 90058-1714
Phone +1 (323) 583-8811
SaaS
Description Annual Fee Net # Years Total SaaS Fee Impl. Hours
Productivity:
Munis Analytics & Reporting $30,256.00 3.0 $90,768.00 104
Additional:
Accounting/GL $34,676.00 3.0 $104,028.00 0
Accounts Payable $10,278.00 3.0 $30,834.00 0
Budgeting $10,278.00 3.0 $30,834.00 0
Capital Assets $9,893.00 3.0 $29,679.00 0
Cash Management $7,121.00 3.0 $21,363.00 0
Contract Management $4,446.00 3.0 $13,338.00 0
Inventory $9,893.00 3.0 $29,679.00 0
Project and Grant Accounting $7,151.00 3.0 $21,453.00 0
Purchasing $17,259.00 3.0 $51,777.00 0
ExecuTime Time & Attendance $6,782.00 3.0 $20,346.00 0
ExecuTime Time & Attendance Mobile Access $1,798.00 3.0 $5,394.00 0
Human Resource and Talent Management $3,835.00 3.0 $11,505.00 0
Payroll w/ESS $4,738.00 3.0 $14,214.00 0
Accounts Receivable $8,595.00 3.0 $25,785.00 0
General Billing $4,730.00 3.0 $14,190.00 0
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 1 of 10
Exhibit A
Schedule 2
Tyler Cashiering $12,910.00 3.0 $38,730.00 0
Tyler Ready Forms Processing $8,017.00 3.0 $24,051.00 0
Tyler Content Manager SE $12,512.00 3.0 $37,536.00 0
eProcurement $6,782.00 3.0 $20,346.00 0
UB Interface $1,836.00 3.0 $5,508.00 0
Utility Billing CIS $8,341.00 3.0 $25,023.00 0
IVR Gateway $4,663.00 3.0 $13,989.00 0
Citizen Self Service $10,440.00 3.0 $31,320.00 0
TOTAL:$237,230.00 $711,690.00 104
Tyler Software and Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Financials:
Accounting/GL $119,655.00 256 $44,800.00 $20,000.00 $184,455.00 $0.00
Accounts Payable $35,467.00 72 $12,600.00 $0.00 $48,067.00 $0.00
Budgeting $35,467.00 96 $16,800.00 $0.00 $52,267.00 $0.00
Capital Assets $34,139.00 112 $19,600.00 $0.00 $53,739.00 $0.00
Cash Management $24,573.00 72 $12,600.00 $0.00 $37,173.00 $0.00
Contract Management $15,346.00 56 $9,800.00 $0.00 $25,146.00 $0.00
Inventory $34,139.00 112 $19,600.00 $0.00 $53,739.00 $0.00
Project & Grant Accounting $24,676.00 88 $15,400.00 $0.00 $40,076.00 $0.00
Purchasing $59,553.00 256 $44,800.00 $0.00 $104,353.00 $0.00
Human Capital Management:
ExecuTime Time & Attendance (350)$21,065.00 128 $22,400.00 $0.00 $43,465.00 $0.00
ExecuTime Time & Attendance Mobile Access $5,585.00 0 $0.00 $0.00 $5,585.00 $0.00
Human Resources & Talent Management $13,231.00 88 $15,400.00 $7,000.00 $35,631.00 $0.00
Payroll w/ESS $16,351.00 168 $29,400.00 $11,800.00 $57,551.00 $0.00
Revenue:
Accounts Receivable $29,663.00 168 $29,400.00 $0.00 $59,063.00 $0.00
General Billing $16,322.00 96 $16,800.00 $11,200.00 $44,322.00 $0.00
Tyler Cashiering $44,552.00 72 $12,600.00 $0.00 $57,152.00 $0.00
UB Interface $5,102.00 24 $4,200.00 $0.00 $9,302.00 $0.00
Utility Billing CIS $15,811.00 472 $82,600.00 $27,200.00 $125,611.00 $0.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 2 of 10
Exhibit A
Schedule 2
Tyler Software and Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Productivity:
Tyler ReadyForms Processing (including
Common Form Set)
$24,900.00 0 $0.00 $0.00 $24,900.00 $0.00
Tyler Content Manager SE $43,180.00 64 $11,200.00 $0.00 $54,380.00 $0.00
IVR Gateway $12,954.00 48 $8,400.00 $0.00 $21,354.00 $0.00
eProcurement $23,407.00 56 $9,800.00 $0.00 $33,207.00 $0.00
Citizen Self Service $29,663.00 96 $16,800.00 $0.00 $46,463.00 $0.00
Sub-Total: $684,801.00 $455,000.00 $77,200.00 $1,217,001.00 $0.00
Less Discount:$478,561.00 $0.00 $38,600.00 $517,161.00 $0.00
TOTAL: $206,240.00 2600 $455,000.00 $38,600.00 $699,840.00 $0.00
Other Services
Description Quantity Unit Price Unit Discount Extended Price
Modification: Time of use electric billing - July 2022 Release (Version
2022.2)
1 $60,000.00 $0.00 $60,000.00
Modification: KVAR billing calculation -- July 2022 Release (Version
2022.2)
1 $10,000.00 $0.00 $10,000.00
Munis Executive Insights Implementation 1 $10,500.00 $0.00 $10,500.00
Project Management 336 $175.00 $0.00 $58,800.00
Tyler ReadyForms Processing Configuration 1 $3,000.00 $0.00 $3,000.00
VPN Device 1 $4,000.00 $0.00 $4,000.00
TOTAL:$146,300.00
3rd Party Hardware, Software and Services
Description Quantity Unit Price Unit Discount Total Price Unit Maintenance Unit Maintenance
Discount
Total Year One
Maintenance
Tyler Secure Signature System with 2
Keys
1 $1,650.00 $0.00 $1,650.00 $0.00 $0.00 $0.00
3rd Party Hardware Sub-Total:$0.00 $1,650.00 $0.00
TOTAL:$1,650.00 $0.00
Summary One Time Fees Recurring Fees
Total Tyler Software $206,240.00 $0.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 3 of 10
Exhibit A
Schedule 2
Summary One Time Fees Recurring Fees
Total SaaS $0.00 $237,230.00
Total Tyler Services $639,900.00 $0.00
Total 3rd Party Hardware, Software and
Ser vices
$1,650.00 $0.00
Summary Total $847,790.00 $237,230.00
Contract Total
(Excluding Estimated Travel Expenses)
$1,559,480.00
Estimated Travel Expenses $156,180.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 4 of 10
Exhibit A
Schedule 2
Detailed Breakdown of Conversions (included in Contract Total)
Description Unit Price Unit Discount Extended Price
Accounting - Actuals up to 3 years $2,000.00 $1,000.00 $1,000.00
Accounting - Budgets up to 3 years $2,000.00 $1,000.00 $1,000.00
Accounting Standard COA $3,000.00 $1,500.00 $1,500.00
Accounts Payable - Checks up to 5 years $4,500.00 $2,250.00 $2,250.00
Accounts Payable - Invoice up to 5 years $5,500.00 $2,750.00 $2,750.00
Accounts Payable Standard Master $3,000.00 $1,500.00 $1,500.00
General Billing - Bills up to 5 years $5,000.00 $2,500.00 $2,500.00
General Billing - Recurring Invoices $4,000.00 $2,000.00 $2,000.00
General Billing Std CID $2,200.00 $1,100.00 $1,100.00
Human Resources - Certifications $1,400.00 $700.00 $700.00
Human Resources - Education $1,400.00 $700.00 $700.00
Human Resources - PM Action History up to 5 years $1,400.00 $700.00 $700.00
Human Resources - Position Control $1,400.00 $700.00 $700.00
Human Resources - Recruiting $1,400.00 $700.00 $700.00
Payroll - Accrual Balances $1,500.00 $750.00 $750.00
Payroll - Accumulators up to 5 years $1,400.00 $700.00 $700.00
Payroll - Check History up to 5 years $1,200.00 $600.00 $600.00
Payroll - Deductions $1,800.00 $900.00 $900.00
Payroll - Earning/Deduction Hist up to 5 years $2,500.00 $1,250.00 $1,250.00
Payroll - Standard $2,000.00 $1,000.00 $1,000.00
Payroll - State Retirement Tables $1,400.00 $700.00 $700.00
Utility Billing - Assessments $1,200.00 $600.00 $600.00
Utility Billing - Backflow $1,200.00 $600.00 $600.00
Utility Billing - Balance Forward AR $5,600.00 $2,800.00 $2,800.00
Utility Billing - Budget Billing $3,600.00 $1,800.00 $1,800.00
Utility Billing - Consumption History up to 5 years $2,000.00 $1,000.00 $1,000.00
Utility Billing - Flat Inventory/Containers $3,600.00 $1,800.00 $1,800.00
Utility Billing - Service Orders $2,300.00 $1,150.00 $1,150.00
Utility Billing - Services $3,600.00 $1,800.00 $1,800.00
Utility Billing - Standard $4,100.00 $2,050.00 $2,050.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 5 of 10
Exhibit A
Schedule 2
Detailed Breakdown of Conversions (included in Contract Total)
Description Unit Price Unit Discount Extended Price
TOTAL: $38,600.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 6 of 10
Exhibit A
Schedule 2
Optional SaaS
Description Annual Fee Net # Years Total SaaS Fee Impl. Hours
Additional:
Socrata Open Finance $28,000.00 3.0 $84,000.00 0
Tyler Detect $37,000.00 3.0 $111,000.00 0
TOTAL:$65,000.00 $195,000.00 0
Optional Other Services
Description Quantity Unit Price Discount Extended Price
Install Fee - Socrata Open Finance 1 $7,000.00 $0.00 $7,000.00
Install Fee - Tyler Detect 1 $1,000.00 $0.00 $1,000.00
TOTAL: $8,000.00
Optional 3rd Party Hardware, Software and Services
Description Quantity Unit Price Unit Discount Total Price Unit Maintenance Unit Maintenance
Discount
Total Year One
Maintenance
Cash Drawer 1 $260.00 $0.00 $260.00 $0.00 $0.00 $0.00
Hand Held Scanner - Model 1950GSR 1 $450.00 $0.00 $450.00 $0.00 $0.00 $0.00
Hand Held Scanner Stand 1 $30.00 $0.00 $30.00 $0.00 $0.00 $0.00
ID Tech MiniMag USB Reader 1 $62.00 $0.00 $62.00 $0.00 $0.00 $0.00
Printer (TM-S9000) 1 $1,623.00 $0.00 $1,623.00 $0.00 $0.00 $0.00
3rd Party Hardware Sub-Total: $0.00 $2,425.00 $0.00
TOTAL: $2,425.00 $0.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for
six (6) months from the Quote date or the Effective Date of the contract, whichever is later.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 7 of 10
Exhibit A
Schedule 2
Tyler Discount Detail
Description License License Discount License Net Maintenance
Basis
Year One Maint
Discount
Year One Maint
Net
Financials:
Accounting/GL $119,655.00 $119,655.00 $0.00 $0.00 $0.00 $0.00
Accounts Payable $35,467.00 $35,467.00 $0.00 $0.00 $0.00 $0.00
Budgeting $35,467.00 $35,467.00 $0.00 $0.00 $0.00 $0.00
Capital Assets $34,139.00 $34,139.00 $0.00 $0.00 $0.00 $0.00
Cash Management $24,573.00 $0.00 $24,573.00 $0.00 $0.00 $0.00
Contract Management $15,346.00 $15,346.00 $0.00 $0.00 $0.00 $0.00
Inventory $34,139.00 $34,139.00 $0.00 $0.00 $0.00 $0.00
Project & Grant Accounting $24,676.00 $24,676.00 $0.00 $0.00 $0.00 $0.00
Purchasing $59,553.00 $59,553.00 $0.00 $0.00 $0.00 $0.00
Payroll/HR:
ExecuTime Time & Attendance (350)$21,065.00 $0.00 $21,065.00 $0.00 $0.00 $0.00
ExecuTime Time & Attendance Mobile Access $5,585.00 $0.00 $5,585.00 $0.00 $0.00 $0.00
Human Resources & Talent Management $13,231.00 $13,231.00 $0.00 $0.00 $0.00 $0.00
Payroll w/ESS $16,351.00 $16,351.00 $0.00 $0.00 $0.00 $0.00
Revenue:
Accounts Receivable $29,663.00 $29,663.00 $0.00 $0.00 $0.00 $0.00
General Billing $16,322.00 $16,322.00 $0.00 $0.00 $0.00 $0.00
Tyler Cashiering $44,552.00 $44,552.00 $0.00 $0.00 $0.00 $0.00
UB Interface $5,102.00 $0.00 $5,102.00 $0.00 $0.00 $0.00
Utility Billing CIS $15,811.00 $0.00 $15,811.00 $0.00 $0.00 $0.00
Productivity:
Citizen Self Service $29,663.00 $0.00 $29,663.00 $0.00 $0.00 $0.00
eProcurement $23,407.00 $0.00 $23,407.00 $0.00 $0.00 $0.00
IVR Gateway $12,954.00 $0.00 $12,954.00 $0.00 $0.00 $0.00
Tyler Content Manager SE $43,180.00 $0.00 $43,180.00 $0.00 $0.00 $0.00
Tyler ReadyForms Processing (including
Common Form Set)
$24,900.00 $0.00 $24,900.00 $0.00 $0.00 $0.00
TOTAL: $684,801.00 $478,561.00 $206,240.00 $0.00 $0.00 $0.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 8 of 10
Exhibit A
Schedule 2
Comments
Tyler recommends the use of a 128-bit SSL Security Certificate for any Internet Web Applications, such as the Munis Web Client and the MUNIS Self Service applications if
hosted by the Client. This certificate is required to encrypt the highly sensitive payroll and financial information as it travels across the public internet. There are various vendors
who sell SSL Certificates, with all ranges of prices.
Conversion prices are based on a single occurrence of the database. If additional databases need to be converted, these will need to be quoted.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and
remitting. Installations are completed remotely, but can be done onsite upon request at an additional cost.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii)
daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a
class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees
of the initial training can thereafter train the remaining users.
The Tyler Software Product Tyler ReadyForms Processing must be used in conjunction with a Hewlett Packard printer supported by Tyler for printing checks.
Any forms included in this quote are based on the standard form templates provided. Custom forms, additional forms and any custom programming are subject to additional fees
not included in this quote. The additional fees would be quoted at the time of request, generally during the implementation of the forms. Please note that the form solution
provided requires the use of approved printers. You may contact Tyler's support team for the most current list of approved printers.
In the event Client acquires from Tyler any edition of Tyler Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler
applications only. If Client wishes to use Tyler Content Manager software with non-Tyler applications, Client must purchase or upgrade to Tyler Content Manager Enterprise
Edition.
Payroll library includes: 1 PR check, 1 direct deposit, 1 vendor from payroll check, 1 vendor from payroll direct deposit, W2, W2c, ACA 1095B, ACA 1095C and 1099 R.
General Billing library includes: 1 invoice, 1 statement, 1 general billing receipt and 1 miscellaneous receipt.
Includes digitizing two signatures, additional charges will apply for additional signatures.
Project Management includes project planning, kickoff meeting, status calls, task monitoring, verification and transition to support.
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 9 of 10
Exhibit A
Schedule 2
Comments
Personnel Actions Forms Library includes: 1 Personnel Action form - New and 1 Personnel Action Form - Change.
Tyler's pricing is based on the scope of proposed products and services being obtained from Tyler. Should portions of the scope of products or services be removed by the Client,
Tyler reserves the right to adjust prices for the remaining scope accordingly.
Tyler Content Manager SE includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB.
Financial library includes: 1 A/P check, 1 EFT/ACH, 1 Purchase order, 1099M, 1099INT, 1099S, and 1099G.
The Munis SaaS fees are based on 175 concurrent users. Should the number of concurrent users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any
resulting changes in the pricing categories.
Development modifications, interfaces and services, where applicable, shall be invoiced to the client in the following manner: 50% of total upon authorized signature to proceed
on program specifications and the remaining 50% of total upon delivery of modifications, interface and services.
As a new Tyler client, you are entitled to a 30-day trial of the Tyler Detect cybersecurity service. Please reference https://www.tylertech.com/services/tyler-detect for more
information on the service and contact CybersecuritySales@tylertech.com to initiate the trial.
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 10 of 10
Exhibit A
Schedule 2
Quoted By:Christina Young
Date:10/13/2020
Quote Expiration: 12/31/2020
Quote Name:Vernon-ERP-EnerGov
Quote Number: 2019-95055-2
Quote Description: EnerGov - Full Suite - SaaS
Sales Quotation For
City of Vernon
4305 S Santa Fe Ave
Vernon, CA 90058-1714
Phone +1 (323) 583-8811
SaaS One Time Fees
Description # Years Annual Fee Impl. Hours Impl. Cost Data Conversion
Additional:
Tyler 311/Incident Management - Software 3.0 $17,600.00 0 $0.00 $0.00
EnerGov Community Development Suite (15) - Software 3.0 $18,000.00 0 $0.00 $0.00
EnerGov Citizen Self Service - Business Management - Software 3.0 $14,000.00 0 $0.00 $0.00
EnerGov Citizen Self Service - Community Development - Software 3.0 $14,000.00 0 $0.00 $0.00
EnerGov e-Reviews - Software 3.0 $21,600.00 0 $0.00 $0.00
Tyler GIS (30) - Software 3.0 $6,000.00 0 $0.00 $0.00
EnerGov iG Workforce Apps (15) - Software 3.0 $6,000.00 0 $0.00 $0.00
EnerGov Report Toolkit - Software 3.0 $2,000.00 0 $0.00 $0.00
EnerGov Business Management Suite (5) - Software 3.0 $6,000.00 0 $0.00 $0.00
EnerGov Content Management API - Software 3.0 $3,200.00 0 $0.00 $0.00
EnerGovAdv Server Extensions Bundle - Software 3.0 $6,400.00 0 $0.00 $0.00
TOTAL: $114,800.00 0 $0.00 $0.00
Tyler Software and Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Additional:
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 1 of 8
Exhibit A
Schedule 3
Tyler Software and Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
EnerGovAdv Server Extensions Bundle $16,000.00 176 $30,800.00 $0.00 $46,800.00 $0.00
EnerGov Business Management Suite (5)$15,000.00 508 $88,900.00 $15,275.00 $119,175.00 $0.00
EnerGov Citizen Self Service - Business
Management
$35,000.00 48 $8,400.00 $0.00 $43,400.00 $0.00
EnerGov Citizen Self Service - Community
Development
$35,000.00 48 $8,400.00 $0.00 $43,400.00 $0.00
EnerGov Community Development Suite (15)$45,000.00 1280 $224,000.00 $34,075.00 $303,075.00 $0.00
EnerGov Content Management API $8,000.00 100 $17,500.00 $0.00 $25,500.00 $0.00
EnerGov e-Reviews $54,000.00 152 $26,600.00 $0.00 $80,600.00 $0.00
EnerGov iG Workforce Apps (15)$15,000.00 40 $7,000.00 $0.00 $22,000.00 $0.00
EnerGov Report Toolkit $5,000.00 0 $0.00 $0.00 $5,000.00 $0.00
Tyler 311/Incident Management $44,000.00 110 $19,250.00 $0.00 $63,250.00 $0.00
Tyler GIS (30)$15,000.00 0 $0.00 $0.00 $15,000.00 $0.00
Sub-Total: $287,000.00 $430,850.00 $49,350.00 $767,200.00 $0.00
Less Discount:$39,300.00 $0.00 $0.00 $39,300.00 $0.00
TOTAL: $247,700.00 2462 $430,850.00 $49,350.00 $727,900.00 $0.00
Other Services
Description Quantity Unit Price Unit Discount Extended Price
EnerGov Business Management Forms Library (6 Forms) 1 $10,200.00 $0.00 $10,200.00
EnerGov Community Development Forms Library (5 Forms) 1 $10,200.00 $0.00 $10,200.00
Project Management 304 $175.00 $0.00 $53,200.00
TOTAL: $73,600.00
Summary One Time Fees Recurring Fees
Total Tyler Software $247,700.00 $0.00
Total SaaS $0.00 $114,800.00
Total Tyler Services $553,800.00 $0.00
Total 3rd Party Hardware, Software and
Ser vices
$0.00 $0.00
Summary Total $801,500.00 $114,800.00
Contract Total $1,145,900.00
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 2 of 8
Exhibit A
Schedule 3
Detailed Breakdown of Conversions (included in Contract Total)
Description Unit Price Unit Discount Extended Price
EnerGov Business Management $15,275.00 $0.00 $15,275.00
EnerGov Community Development $34,075.00 $0.00 $34,075.00
TOTAL: $49,350.00
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 3 of 8
Exhibit A
Schedule 3
Optional SaaS One Time Fees
Description # Years Annual Fee Impl. Hours Impl. Cost Data Conversion
Additional:
Tyler Content Manager SE-Software- 3.0 $27,000.00 0 $0.00 $0.00
TOTAL:$27,000.00 0 $0.00 $0.00
Optional Tyler Software & Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Productivity:
Tyler Content Manager SE $75,000.00 0 $0.00 $0.00 $75,000.00 $0.00
TOTAL: $75,000.00 0 $0.00 $0.00 $75,000.00 $0.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for
six (6) months from the Quote date or the Effective Date of the contract, whichever is later.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
Tyler Discount Detail
Description License License Discount License Net Maintenance
Basis
Year One Maint
Discount
Year One Maint
Net
Additional:
EnerGovAdv Server Extensions Bundle $16,000.00 $0.00 $16,000.00 $0.00 $0.00 $0.00
EnerGov Business Management Suite (5)$15,000.00 $0.00 $15,000.00 $0.00 $0.00 $0.00
EnerGov Citizen Self Service - Business
Management
$35,000.00 $0.00 $35,000.00 $0.00 $0.00 $0.00
EnerGov Citizen Self Service - Community
Development
$35,000.00 $16,800.00 $18,200.00 $0.00 $0.00 $0.00
EnerGov Community Development Suite (15) $45,000.00 $22,500.00 $22,500.00 $0.00 $0.00 $0.00
EnerGov Content Management API $8,000.00 $0.00 $8,000.00 $0.00 $0.00 $0.00
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 4 of 8
Exhibit A
Schedule 3
Tyler Discount Detail
Description License License Discount License Net Maintenance
Basis
Year One Maint
Discount
Year One Maint
Net
EnerGov e-Reviews $54,000.00 $0.00 $54,000.00 $0.00 $0.00 $0.00
EnerGov iG Workforce Apps (15)$15,000.00 $0.00 $15,000.00 $0.00 $0.00 $0.00
EnerGov Report Toolkit $5,000.00 $0.00 $5,000.00 $0.00 $0.00 $0.00
Tyler 311/Incident Management $44,000.00 $0.00 $44,000.00 $0.00 $0.00 $0.00
Tyler GIS (30)$15,000.00 $0.00 $15,000.00 $0.00 $0.00 $0.00
TOTAL: $287,000.00 $39,300.00 $247,700.00 $0.00 $0.00 $0.00
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 5 of 8
Exhibit A
Schedule 3
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and
subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download
by the Client;
•Fees for hardware are invoiced upon delivery;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client
(for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align
with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below.
o Implementation and other professional services fees shall be invoiced as delivered.
o Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of
custom desktop procedures, by module.
o Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into
Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on a time and
materials basis.
o Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning
Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be
invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
o If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
o Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50%
of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the
applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on
this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual
service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with
the existing annual term for the service, with renewals to occur as indicated in the Agreement.
•Expenses associated with onsite services are invoiced as incurred.
Conversion prices are based on a single occurrence of the database. If additional databases need to be converted, these will need to be quoted.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 6 of 8
Exhibit A
Schedule 3
Comments
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and
remitting. Installations are completed remotely, but can be done onsite upon request at an additional cost.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii)
daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a
class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees
of the initial training can thereafter train the remaining users.
In the event Client acquires from Tyler any edition of Tyler Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler
applications only. If Client wishes to use Tyler Content Manager software with non-Tyler applications, Client must purchase or upgrade to Tyler Content Manager Enterprise
Edition.
Project Management includes project planning, kickoff meeting, status calls, task monitoring, verification and transition to support.
Tyler's pricing is based on the scope of proposed products and services being obtained from Tyler. Should portions of the scope of products or services be removed by the Client,
Tyler reserves the right to adjust prices for the remaining scope accordingly.
Tyler Content Manager SE includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB.
The Munis SaaS fees are based on 175 concurrent users. Should the number of concurrent users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any
resulting changes in the pricing categories.
EnerGov e-Reviews requires Bluebeam Studio Prime, at an estimated yearly subscription cost of $3,000/100 users. Further pricing detail is available by contacting Bluebeam at
https://www.bluebeam.com/solutions/studio-prime
Business Management Forms Library Includes: 1 Licensing - Business License, 1 Licensing - Business License Renewal, 1 Licensing - Business License Delinquent, 1 Licensing
- Profession License, 1 Licensing - Profession License Renewal, 1 Licensing --Profession License Delinquent.
Community Development Forms Library Includes: 1 Permits - Building, 1 Permits - Trade, 1 Planning - Certificate, 1 Permits - Occupancy/Completion, 1 Code - Violation
Notice.
Development modifications, interfaces and services, where applicable, shall be invoiced to the client in the following manner: 50% of total upon authorized signature to proceed
on program specifications and the remaining 50% of total upon delivery of modifications, interface and services.
EnerGov Business Management: Tyler leads and owns the configuration of 15 unique business transactions, 15 template business transactions, 8 geo-rules and 8 automation
events. Configuration elements beyond this will be owned by the client.
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 7 of 8
Exhibit A
Schedule 3
Comments
EnerGov Community Development: Tyler leads and owns the configuration of 25 unique business transactions, 25 template business transactions, 15 geo-rules and 15 automation
events. Configuration elements beyond this will be owned by the client.
***Services are listed as "not to exceed" per item***
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 8 of 8
Exhibit A
Schedule 3
Quoted By:Christina Young
Date:10/14/2020
Quote Expiration: 1/12/2021
Quote Name:City of Vernon CA DHD
Quote Number: 2020-113368
Quote Description: City of Vernon CA DHD CUPA EH
Sales Quotation For
City of Vernon
4305 S Santa Fe Ave
Vernon, CA 90058-1714
Phone +1 (323) 583-8811
EnerGov SaaS - Silver
Description Term Monthly Fee Users/Units Annual Fee
Core Software:
EnerGov Community Health 3 $178.00 10 $21,360.00
Extensions:
EnerGov Citizen Self Service - (CH) Inspection Downloads Only 3 $88.00 Site License $1,051.00
Sub-Total: $22,411.00
Less Discount: $3,398.00
TOTAL: $19,013.00
EnerGov Professional Services
Description Hours/Units Unit Price Extended Price Year One
Maintenance
Letters and Forms Development (5 pack)4 $6,250.00 $25,000.00 $0.00
Professional Implementation Services 510 $185.00 $94,350.00 $0.00
TOTAL: $119,350.00 $0.00
2020-113368 - City of Vernon CA DHD CUPA EH CONFIDENTIAL 1 of 4
Exhibit A
Schedule 4
Summary One Time Fees Recurring Fees
Total Tyler Software $0.00 $0.00
Total SaaS $0.00 $19,013.00
Total Tyler Services $119,350.00 $0.00
Total 3rd Party Hardware, Software and
Ser vices
$0.00 $0.00
Summary Total $119,350.00 $19,013.00
Year One Contract Total $138,363.00
Contract Total $176,389.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for
six (6) months from the Quote date or the Effective Date of the contract, whichever is later.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
2020-113368 - City of Vernon CA DHD CUPA EH CONFIDENTIAL 2 of 4
Exhibit A
Schedule 4
Comments
CUPA Programs
-CUPA configuration/implementation/PM/Training hours: 160 x $185/hour
-Includes all hosting and data center services.
-Data Conversion from single source for Contact, Establishment, Permit, Inspection and Complaint Type.
-Training provided via webinar, optional onsite available (travel billed at actual cost plus applicable agency fees).
CUPA Programs
-Includes up to (10) Reports, Forms, Printable Documents for Permits, Inspections and Complaints related to each CUPA Program as
listed below.
-Includes all standard and pre-formatted data reports listed in the Reporting and Analysis module and up to (5) Custom Reports.
• Aboveground Petroleum Storage Act (APSA) Program
•Area Plans for Hazardous Materials Emergencies
•California Accidental Release Prevention (CalARP) Program
•Hazardous Materials Release Response Plans and Inventories (Business Plans)
•Hazardous Material Management Plan (HMMP) and Hazardous Material Inventory Statements (HMIS) (California Fire Code)
•Hazardous Waste Generator and Onsite Hazardous Waste Treatment (tiered permitting) Programs
•Underground Storage Tank Program
-Includes up to (5) annual report modifications, including State mandated form changes for CUPA programs.
-Includes all State mandated library modifications and fee updates for CUPA programs.
-Additional modules, users, new functionality billed at prevailing rates.
-CERS integration included.
Environmental Health Programs (Permits, Inspections, Violations)
Environmental Health Programs
EH configuration/implementation/PM/Training hours: 350 x $185/hours
Up to (10) EH Reports, forms, documents
Food Program
•Vehicles
•Fixed Facility
•Film Permitting
Storm Water Program
•Compliance/Evaluations/Reviews
Solid Waste Program
•Vehicles/Yards/Sites
•Medical Wastes
•Household Hazardous Wastes
2020-113368 - City of Vernon CA DHD CUPA EH CONFIDENTIAL 3 of 4
Exhibit A
Schedule 4
Comments
•E Wastes
Garment Program
•Manufacturing
•Commercial Laundry
Water/Waste-Water Systems
•Sampling/Monitoring
•Drinking Water
•Water supply
•Cross-connection/Back Flow
•Wells
•Liquid Wastes
Animal and Vector Control
•Traps/Inspections
Non-Food Vehicles
•Laundry Vehicles
•Offal/Rendering Vehicles
•Solid Waste Collection Vehicles
•Liquid Waste Vacuum Pumpers
2020-113368 - City of Vernon CA DHD CUPA EH CONFIDENTIAL 4 of 4
Exhibit A
Schedule 4
Exhibit B
1
Exhibit B
Invoicing and Payment Policy
We will provide you with the software and services set forth in the Investment Summary of the
Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in
the Agreement.
Invoicing: We will invoice you for the applicable software and services in the Investment Summary as
set forth below. Your rights to dispute any invoice are set forth in the Agreement.
1. SaaS Fees. SaaS Fees are invoiced on an annual basis, beginning on the commencement of the
initial term as set forth in Section F (1) of this Agreement. Your annual SaaS fees for the initial
term are set forth in the Investment Summary. Upon expiration of the initial term, your annual
SaaS fees will be at our then-current rates. Beginning on the commencement of the initial term,
Client shall no longer be required to pay annual support fees for the Migration Modules.
2. License Fees. License fees are invoiced 100% on the date when we make the applicable Tyler
Software available to you for downloading (the “Available Download Date”).
3. Other Tyler Software and Services.
3.1 VPN Device: The fee for the VPN device will be invoiced upon installation of the VPN.
3.2 Implementation and Other Professional Services (including training): Implementation and
other professional services (including training) are billed and invoiced as delivered, at the
rates set forth in the Investment Summary.
3.3 Consulting Services: If you have purchased any Business Process Consulting services, if they
have been quoted as fixed-fee services, they will be invoiced 50% upon your acceptance of
the Best Practice Recommendations, by module, and 50% upon your acceptance of custom
desktop procedures, by module. If you have purchased any Business Process Consulting
services and they are quoted as an estimate, then we will bill you the actual services
delivered on a time and materials basis.
3.4 Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted
Data, by conversion option, and 50% upon Client acceptance to load the converted Data into
Live/Production environment, by conversion option. Where conversions are quoted as
estimated, we will bill you the actual services delivered on a time and materials basis.
3.5 Requested Modifications to the Tyler Software: Requested modifications to the Tyler
Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the
applicable modification. You must report any failure of the modification to conform to the
Exhibit B
2
specifications within thirty (30) days of delivery; otherwise, the modification will be deemed
to be in compliance with the specifications after the 30-day window has passed. You may
still report Defects to us as set forth in this Agreement.
3.6 Other Fixed Price Services: Other fixed price services are invoiced as delivered, at the rates
set forth in the Investment Summary. For the avoidance of doubt, where “Project Planning
Services” are provided, payment will be due upon delivery of the Implementation Planning
document.
4. Third Party Products.
4.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced
when we make it available to you for downloading.
4.2 Third Party Software Maintenance: The first year maintenance for the Third Party Software
is invoiced when we make it available to you for downloading.
4.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery.
4.4 Third Party Services: Fees for Third Party Services, if any, are invoiced as delivered, along
with applicable expenses, at the rates set forth in the Investment Summary.
5. Expenses. The service rates in the Investment Summary do not include travel expenses.
Expenses for Tyler delivered services will be billed as incurred and only in accordance with our
then-current Business Travel Policy, plus a 10% travel agency processing fee. Our current
Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of receipts will be
provided upon request; we reserve the right to charge you an administrative fee depending on
the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and
mileage logs are not available.
6. Credit for Prepaid Maintenance and Support Fees for Migration Modules. Client will receive a
credit for the maintenance and support fees prepaid for the Migration Modules for the time
period commencing on the commencement of the initial term, as set forth in Section F (1) of this
Agreement. Migration Modules are listed at Exhibit A, Schedule 1
Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We
prefer to receive payments electronically. Our electronic payment information is available by contacting
AR@tylertech.com.
Exhibit B
Schedule 1
1
Exhibit B
Schedule 1
Business Travel Policy
1. Air Travel
A. Reservations & Tickets
The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight
within two hours before or after the requested departure time, assuming that flight does not add
more than three hours to the employee’s total trip duration and the fare is within $100 (each way)
of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a
connecting flight that is within two hours before or after the requested departure time and that
does not add more than three hours to the employee’s total trip duration, the connecting flight
should be accepted.
Employees are encouraged to make advanced reservations to take full advantage of discount
opportunities. Employees should use all reasonable efforts to make travel arrangements at least
two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is
mandatory. When booking less than seven (7) days in advance, management approval will be
required.
Except in the case of international travel where a segment of continuous air travel is six (6) or more
consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall
not be reimbursed for “Basic Economy Fares” because these fares are non-refundable and have
many restrictions that outweigh the cost-savings.
B. Baggage Fees
Reimbursement of personal baggage charges are based on trip duration as follows:
• Up to five (5) days = one (1) checked bag
• Six (6) or more days = two (2) checked bags
Baggage fees for sports equipment are not reimbursable.
Exhibit B
Schedule 1
2
2. Ground Transportation
A. Private Automobile
Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the
current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated
by using the employee's office as the starting and ending point, in compliance with IRS regulations.
Employees who have been designated a home office should calculate miles from their home.
B. Rental Car
Employees are authorized to rent cars only in conjunction with air travel when cost, convenience,
and the specific situation reasonably require their use. When renting a car for Tyler business,
employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when
three or more employees are traveling together. Tyler carries leased vehicle coverage for business
car rentals; except for employees traveling to Alaska and internationally (excluding Canada),
additional insurance on the rental agreement should be declined.
C. Public Transportation
Taxi or airport limousine services may be considered when traveling in and around cities or to and
from airports when less expensive means of transportation are unavailable or impractical. The
actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the
airport, tips are included in the per diem rates and will not be reimbursed separately.
D. Parking & Tolls
When parking at the airport, employees must use longer term parking areas that are measured in
days as opposed to hours. Park and fly options located near some airports may also be used. For
extended trips that would result in excessive parking charges, public transportation to/from the
airport should be considered. Tolls will be reimbursed when receipts are presented.
3. Lodging
Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently
located in relation to the traveler's work assignment. Typical hotel chains include Courtyard,
Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local
hotel, the hotel reservation should note that discount and the employee should confirm the lower
rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be
noted in their travel profiles so that the employee can take advantage of any lower club rates.
“No shows” or cancellation fees are not reimbursable if the employee does not comply with the
hotel’s cancellation policy.
Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed
separately.
Exhibit B
Schedule 1
3
Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO,
and HomeAway. Employees who elect to make such reservations shall not be reimbursed.
4. Meals and Incidental Expenses
Employee meals and incidental expenses while on travel status within the continental U.S. are in
accordance with the federal per diem rates published by the General Services Administration.
Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel
expenses. Per diem rates are available at www.gsa.gov/perdiem.
Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided
separately by the Department of State and will be determined as required.
A. Overnight Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a
trip are governed as set forth below.
Departure Day
Depart before 12:00 noon Lunch and dinner
Depart after 12:00 noon
Return Day
Dinner
Return before 12:00 noon Breakfast
Return between 12:00 noon & 7:00 p.m. Breakfast and lunch
Return after 7:00 p.m.* Breakfast, lunch and dinner
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
The reimbursement rates for individual meals are calculated as a percentage of the full day per diem
as follows:
Breakfast 15%
Lunch 25%
Dinner 60%
B. Same Day Travel
Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim
lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the
event they return home after 7:00 p.m.*
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
Exhibit B
Schedule 1
4
5. Internet Access – Hotels and Airports
Employees who travel may need to access their e-mail at night. Many hotels provide free high
speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If
an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for
internet access at airports are not reimbursable.
6. International Travel
All international flights with the exception of flights between the U.S. and Canada should be
reserved through TMC using the “lowest practical coach fare” with the exception of flights that are
six (6) or more consecutive hours in length. In such event, the next available seating class above
coach shall be reimbursed.
When required to travel internationally for business, employees shall be reimbursed for photo fees,
application fees, and execution fees when obtaining a new passport book, but fees related to
passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure
taxes are reimbursable.
The cost of vaccinations that are either required for travel to specific countries or suggested by the
U.S. Department of Health & Human Services for travel to specific countries, is reimbursable.
Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section.
Exhibit C
1
Exhibit C
Service Level Agreement
I. Agreement Overview
This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It
outlines the information technology service levels that we will provide to you to ensure the availability of
the application services that you have requested us to provide. All other support services are documented
in the Support Call Process.
II. Definitions. Except as defined below, all defined terms have the meaning set forth in the
Agreement.
Attainment: The percentage of time the Tyler Software is available during a calendar quarter, with
percentages rounded to the nearest whole number.
Client Error Incident: Any service unavailability resulting from your applications, content or equipment, or
the acts or omissions of any of your service users or third-party providers over whom we exercise no
control.
Downtime: Those minutes during which the Tyler Software is not available for your use. Downtime does
not include those instances in which only a Defect is present.
Service Availability: The total number of minutes in a calendar quarter that the Tyler Software is capable
of receiving, processing, and responding to requests, excluding maintenance windows, Client Error
Incidents and Force Majeure.
III. Service Availability
The Service Availability of the Tyler Software is intended to be 24/7/365. We set Service Availability goals
and measures whether we have met those goals by tracking Attainment.
a. Your Responsibilities
Whenever you experience Downtime, you must make a support call according to the procedures outlined
in the Support Call Process. You will receive a support incident number.
You must document, in writing, all Downtime that you have experienced during a calendar quarter. You
must deliver such documentation to us within 30 days of a quarter’s end.
The documentation you provide must evidence the Downtime clearly and convincingly. It must include,
for example, the support incident number(s) and the date, time and duration of the Downtime(s).
b. Our Responsibilities
When our support team receives a call from you that Downtime has occurred or is occurring, we will work
with you to identify the cause of the Downtime (including whether it may be the result of a Client Error
Incident or Force Majeure). We will also work with you to resume normal operations.
Exhibit C
2
Upon timely receipt of your Downtime report, we will compare that report to our own outage logs and
support tickets to confirm that Downtime for which we were responsible indeed occurred.
We will respond to your Downtime report within 30 day(s) of receipt. To the extent we have confirmed
Downtime for which we are responsible, we will provide you with the relief set forth below.
c. Client Relief
When a Service Availability goal is not met due to confirmed Downtime, we will provide you with relief
that corresponds to the percentage amount by which that goal was not achieved, as set forth in the Client
Relief Schedule below.
Notwithstanding the above, the total amount of all relief that would be due under this SLA per quarter
will not exceed 5% of one quarter of the then-current SaaS Fee. The total credits confirmed by us in one
or more quarters of a billing cycle will be applied to the SaaS Fee for the next billing cycle. Issuing of such
credit does not relieve us of our obligations under the Agreement to correct the problem which created
the service interruption.
Every quarter, we will compare confirmed Downtime to Service Availability. In the event actual
Attainment does not meet the targeted Attainment, the following Client relief will apply, on a quarterly
basis:
Targeted Attainment Actual Attainment Client Relief
100% 98-99% Remedial action will be taken.
100% 95-97% 4% credit of fee for affected calendar quarter
will be posted to next billing cycle
100% <95% 5% credit of fee for affected calendar quarter
will be posted to next billing cycle
You may request a report from us that documents the preceding quarter’s Service Availability, Downtime,
any remedial actions that have been/will be taken, and any credits that may be issued.
IV. Applicability
The commitments set forth in this SLA do not apply during maintenance windows, Client Error Incidents,
and Force Majeure.
We perform maintenance during limited windows that are historically known to be reliably low-traffic
times. If and when maintenance is predicted to occur during periods of higher traffic, we will provide
advance notice of those windows and will coordinate to the greatest extent possible with you.
V. Force Majeure
You will not hold us responsible for not meeting service levels outlined in this SLA to the extent any failure
to do so is caused by Force Majeure. In the event of Force Majeure, we will file with you a signed request
that said failure be excused. That writing will at least include the essential details and circumstances
supporting our request for relief pursuant to this Section. You will not unreasonably withhold its
acceptance of such a request.
Exhibit C
Schedule 1
1
Exhibit C
Schedule 1
Support Call Process
Support Channels
Tyler Technologies, Inc. provides the following channels of software support:
(1) Tyler Community – an on-line resource, Tyler Community provides a venue for all Tyler clients
with current maintenance agreements to collaborate with one another, share best practices and
resources, and access documentation.
(2) On-line submission (portal) – for less urgent and functionality-based questions, users may create
unlimited support incidents through the customer relationship management portal available at
the Tyler Technologies website.
(3) Email – for less urgent situations, users may submit unlimited emails directly to the software
support group.
(4) Telephone – for urgent or complex questions, users receive toll-free, unlimited telephone
software support.
Support Resources
A number of additional resources are available to provide a comprehensive and complete support
experience:
(1) Tyler Website – www.tylertech.com – for accessing client tools and other information including
support contact information.
(2) Tyler Community – available through login, Tyler Community provides a venue for clients to
support one another and share best practices and resources.
(3) Knowledgebase – A fully searchable depository of thousands of documents related to
procedures, best practices, release information, and job aides.
(4) Program Updates – where development activity is made available for client consumption
Support Availability
Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday –
Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Clients may receive coverage
across these time zones. Tyler’s holiday schedule is outlined below. There will be no support coverage
on these days.
New Year’s Day Thanksgiving Day
Memorial Day Day after Thanksgiving
Independence Day Christmas Day
Labor Day
Exhibit C
Schedule 1
2
Issue Handling
Incident Tracking
Every support incident is logged into Tyler’s Customer Relationship Management System and given a
unique incident number. This system tracks the history of each incident. The incident tracking number is
used to track and reference open issues when clients contact support. Clients may track incidents, using
the incident number, through the portal at Tyler’s website or by calling software support directly.
Incident Priority
Each incident is assigned a priority number, which corresponds to the client’s needs and deadlines. The
client is responsible for reasonably setting the priority of the incident per the chart below. This chart is
not intended to address every type of support incident, and certain “characteristics” may or may not
apply depending on whether the Tyler software has been deployed on customer infrastructure or the
Tyler cloud. The goal is to help guide the client towards clearly understanding and communicating the
importance of the issue and to describe generally expected responses and resolutions.
Priority
Level Characteristics of Support Incident Resolution Targets
1
Critical
Support incident that causes (a)
complete application failure or
application unavailability; (b)
application failure or unavailability in
one or more of the client’s remote
location; or (c) systemic loss of multiple
essential system functions.
Tyler shall provide an initial response to Priority Level 1
incidents within one (1) business hour of receipt of the
support incident. Tyler shall use commercially
reasonable efforts to resolve such support incidents or
provide a circumvention procedure within one (1)
business day. For non-hosted customers, Tyler’s
responsibility for lost or corrupted Data is limited to
assisting the client in restoring its last available database.
2
High
Support incident that causes (a)
repeated, consistent failure of essential
functionality affecting more than one
user or (b) loss or corruption of Data.
Tyler shall provide an initial response to Priority Level 2
incidents within four (4) business hours of receipt of the
support incident. Tyler shall use commercially
reasonable efforts to resolve such support incidents or
provide a circumvention procedure within ten (10)
business days. For non-hosted customers, Tyler’s
responsibility for loss or corrupted Data is limited to
assisting the client in restoring its last available database.
3
Medium
Priority Level 1 incident with an existing
circumvention procedure, or a Priority
Level 2 incident that affects only one
user or for which there is an existing
circumvention procedure.
Tyler shall provide an initial response to Priority Level 3
incidents within one (1) business day of receipt of the
support incident. Tyler shall use commercially
reasonable efforts to resolve such support incidents
without the need for a circumvention procedure with the
next published maintenance update or service pack. For
non-hosted customers, Tyler’s responsibility for lost or
corrupted Data is limited to assisting the client in
restoring its last available database.
Exhibit C
Schedule 1
3
Priority
Level Characteristics of Support Incident Resolution Targets
4
Non-
critical
Support incident that causes failure of
non-essential functionality or a
cosmetic or other issue that does not
qualify as any other Priority Level.
Tyler shall provide an initial response to Priority Level 4
incidents within two (2) business days. Tyler shall use
commercially reasonable efforts to resolve such support
incidents, as well as cosmetic issues, with a future
version release.
Incident Escalation
Tyler Technology’s software support consists of four levels of personnel:
(1) Level 1: front-line representatives
(2) Level 2: more senior in their support role, they assist front-line representatives and take on
escalated issues
(3) Level 3: assist in incident escalations and specialized client issues
(4) Level 4: responsible for the management of support teams for either a single product or a
product group
If a client feels they are not receiving the service needed, they may contact the appropriate Software
Support Manager. After receiving the incident tracking number, the manager will follow up on the open
issue and determine the necessary action to meet the client’s needs.
On occasion, the priority or immediacy of a software support incident may change after initiation. Tyler
encourages clients to communicate the level of urgency or priority of software support issues so that we
can respond appropriately. A software support incident can be escalated by any of the following
methods:
(1) Telephone – for immediate response, call toll-free to either escalate an incident’s priority or to
escalate an issue through management channels as described above.
(2) Email – clients can send an email to software support in order to escalate the priority of an issue
(3) On-line Support Incident Portal – clients can also escalate the priority of an issue by logging into
the client incident portal and referencing the appropriate incident tracking number.
Remote Support Tool
Some support calls require further analysis of the client’s database, process or setup to diagnose a
problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote
support tool. Support is able to quickly connect to the client’s desktop and view the site’s setup,
diagnose problems, or assist with screen navigation. More information about the remote support tool
Tyler uses is available upon request.
Exhibit D
Schedule 1
1
Exhibit D
Schedule 1
DocOrigin End User License Agreement
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Exhibit D
Schedule 1
2
Exhibit D
Schedule 1
3
Exhibit D
Schedule 1
4
Exhibit D
Schedule 1
5
Exhibit D
Schedule 1
6
Exhibit D
Schedule 2
1
Exhibit D
Schedule 2
MyGovPay/VirtualPay and IVR
1. MyGovPay/VirtualPay Licensing. Access to MyGovPay and/or Virtual Pay is hereby granted if Customer
elects to use MyGovPay or VirtualPay, products of Tyler Technologies (Powered by Persolvent), designed for
Citizen Users to use for processing online payments.
(a) Special MyGovPay/VirtualPay Definitions.
“Merchant Agreement” means the agreement between Customer and Persolvent that provides for the
Merchant Fees.
“Merchant Fees” means direct costs levied by Visa/Mastercard/Discover or other payment card companies
for Interchange Fees, Dues, Assessments and Occurrence Fees, over which Tyler Technologies has no
authority.
“MyGovPay” means the Product of Tyler Technologies that allows members of the public to pay for
Customer’s services with a credit or other payment card on the Customer’s citizen-facing web portal.
“Persolvent” means Persolvent, formerly BankCard Services Worldwide, a Payment Card Industry (PCI)
compliant processing agent through which the EnerGov Software passes credit card transactions.
“Use Fees” means the Technology Fees, Authorization Fees and Program/Convenience Fees as listed in Use
Fees Table in Section 2, titled MyGovPay/VirtualPay.
“VirtualPay” means the Product of Tyler Technologies that allows the Customer to accept and process
citizen user’s credit or other payment card using the EnerGov Software.
(b) Conditions of Use. If customer elects to use MyGovPay and/or VirtualPay the following terms apply:
(1) Customer must apply for and agree to a Merchant Agreement with Persolvent.
(2) Customer agrees that Citizen Users will be subject to Use Fees as listed in Use Fees table in Section
2.
(3) Customer agrees that Use Fees are separate from and independent of Merchant Fees.
(4) Customer agrees that this Agreement does not represent any modification to Customer’s Merchant
Agreement with Persolvent.
(5) Customer agrees that Use Fees are for use on the MyGovPay/VirtualPay online system and will not
be deposited or owed to Customer in any way.
(6) Customer agrees that MyGovPay’s and VirtualPay’s ability to assess Use Fees is dictated by the Card
Associations whose rules may change at any time and for any reason. If MyGovPay and/or
VirtualPay, for any reason, are unable to process payments using Use Fees, Customer agrees that
MyGovPay/VirtualPay reserves the right to negotiate a new pricing model with Customer for the
continued use of MyGovPay and/or VirtualPay.
2. MyGovPay/VirtualPay Fees. Customer agrees that the Use Fees set forth on the following page will apply
if Customer elects to use MyGovPay/VirtualPay.
USE FEES TABLE FOLLOWS ON NEXT PAGE
Exhibit D
Schedule 2
2
Use Fees
EnerGov’s MyGovPay (Online / card-not-present payments)**
MyGovPay (Online Payments) MyGovPay (Online
Payments)
Percentage Based Fee + Transaction Fee
Option 1:
Government Entity Paid 2.79% $0.20
Option 2:
Patron Paid 3.29% N/A
**ACH processing is available for a fee of $20 per month and $0.30 per transaction.
EnerGov’s VirtualPay (retail card present)
VirtualPay (Retail Payments) Virtual Pay (Retail Payments)
Percentage Based Fee + Transaction Fee
Option 1:
Government Entity Paid 2.59% $0.15
Option 2:
Patron Paid 2.99% N/A
Patron Paid fees will be communicated as "Service Fees" to the cardholder, at the time of transaction. In
the event that the average monthly transaction amount is below $30, Contractor reserves the right to
apply an additional $0.20 service fee above the quoted rates above.
3. Interactive Voice Response (“IVR”). If IVR is selected by Customer and included in the pricing, the
following additional terms and conditions shall apply of this Agreement:
(a) Network Security. Customer acknowledges that a third-party is used by Tyler Technologies to process
IVR Data. Customer’s content will pass through and be stored on the third-party servers and will not be
segregated or in a separate physical location from servers on which other customers’ content is or will be
transmitted or stored.
(b) Content. Customer is responsible for the creation, editorial content, control, and all other aspects of
content to be used solely in conjunction with the EnerGov Software.
(c) Lawful Purposes. Customer shall not use the IVR system for any unlawful purpose.
(d) Critical Application. Customer will not use the IVR system for any life-support application or other
critical application where failure or potential failure of the IVR system can cause injury, harm, death, or
other grave problems, including, without limitation, loss of aircraft control, hospital life-support system, and
delays in getting medicate care or other emergency services.
(e) No Harmful Code. Customer represents and warrants that no content designed to delete, disable,
deactivate, interfere with or otherwise harm any aspect of the IVR system now or in the future, shall be
knowingly transmitted by Customer or Users.
(f) IVR WARRANTY. Except as expressly set forth in this Agreement, TYLER TECHNOLOGIES MAKES NO
REPRESENTATION AND EXTENDS NO WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING
WARRANTIES OF TITLE, NON-INFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE
FOR IVR.
Revised: 7/24/2020
Statement of Work
Tyler Technologies
Prepared for:
City of Vernon, CA
4305 S Santa Fe Ave
Vernon, CA 90058
Prepared by:
Jason Cloutier
One Tyler Drive, Yarmouth, ME 04096
Tyler Technologies, Inc.
www.tylertech.com
Exhibit E
Exhibit E
2 / 66
Table of Contents
1. Executive Summary .............................................................................................................................. 6
1.1 Project Overview ........................................................................................................................... 6
1.2 Product Summary ......................................................................................................................... 6
1.3 Project Timeline ............................................................................................................................ 7
1.4 Project Methodology Overview .................................................................................................... 8
2. Project Governance .................................................................................................................... ....... 9
2.1 Client Governance ......................................................................................................................... 9
2.1.1 Client Project Manager ......................................................................................................... 9
2.1.2 Steering Committee .............................................................................................................. 9
2.1.3 Executive Sponsor(s) ........................................................................................................... 10
2.2 Tyler Governance ........................................................................................................................ 10
2.2.1 Tyler Project Manager ......................................................................................................... 10
2.2.2 Tyler Implementation Management ................................................................................... 10
2.2.3 Tyler Executive Management ............................................................................................. 10
2.3 Acceptance and Acknowledgment Process ................................................................................ 10
3. Overall Project Assumptions ................................................. .......................................................... 12
3.1 Project, Resources and Scheduling ............................................................................................. 12
3.2 Data Conversion .......................................................................................................................... 13
3.3 Data Exchanges, Modifications, Forms and Reports .................................................................. 13
3.4 Hardware and Software .............................................................................................................. 13
3.5 Education .................................................................................................................................... 14
4. Implementation Stages ............................................................................................................... 15
4.1 Work Breakdown Structure (WBS) ............................................................................................. 15
4.2 Initiate & Plan (Stage 1) .............................................................................................................. 17
4.2.1 Tyler Internal Coordination & Planning .............................................................................. 17
4.2.2 System Infrastructure Planning ........................................................................................... 18
4.2.3 Project/Phase Planning ....................................................................................................... 19
4.2.4 Project Schedule ................................................................................................................. 20
4.2.5 Stakeholder Presentation ................................................................................................... 21
Exhibit E
3 / 66
4.2.6 Control Point 1: Initiate & Plan Stage Acceptance .............................................................. 22
4.3 Assess & Define (Stage 2) ............................................................................................................ 23
4.3.1 Fundamentals Review ......................................................................................................... 23
4.3.2 Current/Future State Analysis ............................................................................................. 24
4.3.3 Data Conversion Planning & Mapping ................................................................................ 25
4.3.4 Standard 3rd Party Data Exchange Planning....................................................................... 26
4.3.5 Modification Analysis & Specification, if contracted .......................................................... 27
4.3.6 Forms & Reports Planning .................................................................................................. 28
4.3.7 System Deployment ............................................................................................................ 29
4.3.8 Control Point 2: Assess & Define Stage Acceptance ........................................................... 30
4.4 Build & Validate (Stage 3) ........................................................................................................... 32
4.4.1 Configuration & Power User Training ................................................................................. 32
4.4.2 Data Conversion & Validation ............................................................................................. 33
4.4.3 Standard 3rd Party Data Exchange Validation .................................................................... 34
4.4.4 Modification Delivery & Validation, if contracted .............................................................. 35
4.4.5 Forms & Reports Validation ................................................................................................ 36
4.4.6 Control Point 3: Build & Validate Stage Acceptance ........................................................... 37
4.5 Final Testing & Training (Stage 4) ............................................................................................... 38
4.5.1 Cutover Planning ................................................................................................................. 38
4.5.2 User Acceptance Testing (UAT) ........................................................................................... 39
4.5.3 End User Training ................................................................................................................ 40
4.5.4 Control Point 4: Final Testing & Training Stage Acceptance ............................................... 41
4.6 Production Cutover (Stage 5) ...................................................................................................... 42
4.6.1 Final Data Conversion, if applicable .................................................................................... 42
4.6.2 Production Processing & Assistance ................................................................................... 43
4.6.3 Transition to Tyler Support ................................................................................................. 44
4.6.4 Schedule Post-Production Services, if applicable ............................................................... 45
4.6.5 Control Point 5: Production Cutover Stage Acceptance ..................................................... 46
4.7 Phase/Project Closure (Stage 6) .................................................................................................. 47
4.7.1 Close Phase/Project ............................................................................................................ 47
4.7.2 Control Point 6: Phase/Project Closure Stage Acceptance ................................................. 48
5. Roles and Responsibilities .................................................................................................................. 49
Exhibit E
4 / 66
5.1 Tyler Roles and Responsibilities .................................................................................................. 49
5.1.1 Tyler Executive Management ............................................................................................. 49
5.1.2 Tyler Implementation Management ................................................................................... 49
5.1.3 Tyler Project Manager ......................................................................................................... 49
5.1.4 Tyler Implementation Consultant ....................................................................................... 50
5.1.5 Tyler Sales ........................................................................................................................... 51
5.1.6 Tyler Software Support ....................................................................................................... 51
5.1.7 Tyler SaaS Technicians ........................................................................................................ 51
5.2 City Roles and Responsibilities .................................................................................................... 51
5.2.1 City Executive Sponsor ........................................................................................................ 51
5.2.2 City Steering Committee ..................................................................................................... 52
5.2.3 City Project Manager .......................................................................................................... 52
5.2.4 City Functional Leads .......................................................................................................... 53
5.2.5 City Power Users ................................................................................................................. 54
5.2.6 City End Users ..................................................................................................................... 54
5.2.7 City Technical Support ........................................................................................................ 54
5.2.8 City Upgrade Coordinator ................................................................................................... 55
5.2.9 City Project Toolset Coordinator ......................................................................................... 55
5.2.10 City Change Management Lead .......................................................................................... 55
6. EnerGov Conversion Summary ........................................................................................................... 56
6.1 Community Development ........................................................................................................... 56
6.2 Business Management ................................................................................................................ 56
7. Munis Conversion Summary............................................................................................................... 58
7.1 Accounting COA .......................................................................................................................... 58
7.2 Accounting - Actuals ................................................................................................................... 58
7.3 Accounting - Budgets .................................................................................................................. 58
7.4 Accounts Payable Master ............................................................................................................ 58
7.5 Accounts Payable - Checks .......................................................................................................... 58
7.6 Accounts Payable - Invoices ........................................................................................................ 58
7.7 General Billing CID....................................................................................................................... 58
7.8 General Billing – Recurring Invoices ............................................................................................ 59
7.9 General Billing – Bills ................................................................................................................... 59
Exhibit E
5 / 66
7.10 Payroll ......................................................................................................................................... 59
7.11 Payroll - Deductions .................................................................................................................... 59
7.12 Payroll – Accrual Balances .......................................................................................................... 59
7.13 Payroll – Accumulators ............................................................................................................... 59
7.14 Payroll – Check History ............................................................................................................... 59
7.15 Payroll – Earning/Deduction Hist. ............................................................................................... 59
7.16 Payroll – PM Action History ........................................................................................................ 60
7.17 Payroll – Position Control ............................................................................................................ 60
7.18 Payroll – State Retirement Tables ............................................................................................... 60
7.19 Payroll – Certifications ................................................................................................................ 60
7.20 Payroll – Education ..................................................................................................................... 60
7.21 Utility Billing ................................................................................................................................ 60
7.22 Utility Billing –Assessments ........................................................................................................ 60
7.23 Utility Billing –Backflow .............................................................................................................. 60
7.24 Utility Billing –Balance Forward AR ............................................................................................. 60
7.25 Utility Billing –Budget Billing ....................................................................................................... 61
7.26 Utility Billing –Consumption History ........................................................................................... 61
7.27 Utility Billing –Flat Inventory/Containers .................................................................................... 61
7.28 Utility Billing –Service Orders ...................................................................................................... 61
7.29 Utility Billing –Services ................................................................................................................ 61
8.EnerGov Definitions .............................................................................................................................. 62
8.1 “Template Business Transactions” .............................................................................................. 62
8.2 “Unique Business Transactions” ................................................................................................. 62
8.3 “Geo-Rules” ................................................................................................................................. 62
8.4 “Intelligent Objects (IO)” ............................................................................................................. 63
8.5 “Intelligent Automation Agents (IAA)” ....................................................................................... 63
8.6 “EnerGov SDK/API (Toolkits)” ..................................................................................................... 63
9.Glossary ................................................................................................................................................ 64
Exhibit E
6 / 66
1 Executive Summary
1.1 Project Overview
The Statement of Work (SOW) documents the Project Scope, methodology, roles and responsibilities,
implementation Stages, and deliverables for the implementation of Tyler products.
The Project goals are to offer the City of Vernon, CA the opportunity to make the City more accessible
and responsive to external and internal customer needs and more efficient in its operations through:
Streamlining, automating, and integrating business processes and practices
Providing tools to produce and access information in a real-time environment
Enabling and empowering users to become more efficient, productive and responsive
Successfully overcoming current challenges and meeting future goals
1.2 Product Summary
Below, is a summary of the products included in this Project, as well as reference to the City’s functional
area utilizing the Tyler product(s). Refer to the Implementation Stages section of this SOW for information
containing detailed service components.
[PRODUCT] [APPLICATION]
DHD Digital Health Department
EnerGov Community Development
EnerGov Business Management
ExecuTime Time & Attendance
Tyler Content Manager Document Management
Munis Financial Management
Munis Procurement
Munis Human Capital Management
Munis Utility Billing
Munis Accounts Receivable and Collections
Munis Tyler Reporting Services
Exhibit E
7 / 66
1.3 Project Timeline
The Project Timeline establishes a start and end date for each Phase of the Project. Developed during the
Initiate & Plan Stage and revised as mutually agreed to, if needed, the timeline accounts for resource
availability, business goals, size and complexity of the Project, and task duration requirements.
Phase Functional Areas Software Modules Duration
1 Munis Financials •Accounting/GL
•Accounts Payable
•Budgeting
•Capital Assets
•Cash Management
•Contract Management
•Inventory
•Project & Grant Accounting
•Purchasing
•eProcurement
12 months
1 Munis Productivity •Munis Analytics & Reporting
•Tyler Ready Forms
•Tyler Content Manager SE
Included in Phase 1
2 Munis Human Capital
Management &
ExecuTime
•Payroll w/Employee Self Service
•Human Resources & Talent Management
•ExecuTime Time & Attendance + Mobile Access
9 months
3 Munis Utility Billing •Accounts Receivable
•General Billing
•Tyler Cashiering
•UB Interface
•Utility Billing CIS
•IVR Gateway
12 months
4 EnerGov •EnerGov Advanced Server Extensions Bundle
•EnerGov Business Management Suite
•EnerGov Citizen Self Service – Business Management
•EnerGov Community Development Suite
•EnerGov Citizen Self Service – Community
Development
•EnerGov e-Reviews
•EnerGov iG Workforce Apps
•EnerGov Report Toolkit
•Tyler GIS
•EnerGov Content Management API
•Tyler 311/Incident Management
12 months
5 Digital Health
Department •DHD/“EnerGov Community Health”
•Community Health Inspection Downloads
12 months
Exhibit E
8 / 66
1.4 Project Methodology Overview
Tyler bases its implementation methodology on the Project Management Institute’s (PMI) Process Groups
(Initiating, Planning, Executing, Monitoring & Controlling, and Closing). Using this model, Tyler developed
a 6-stage process specifically designed to focus on critical project success measurement factors.
Tailored specifically for Tyler’s public sector clients, the project methodology contains Stage Acceptance
Control Points throughout each Phase to ensure adherence to Scope, budget, timeline controls, effective
communications, and quality standards. Clearly defined, the project methodology repeats consistently
across Phases, and is scaled to meet the City’s complexity, and organizational needs.
Exhibit E
9 / 66
2 Project Governance
The purpose of this section is to define the resources required to adequately establish the business
needs, objectives, and priorities for the Project; communicate the goals to other project participants; and
provide support and guidance to accomplish these goals. Project governance also defines the structure
for issue escalation and resolution, Change Control review and authority, and organizational Change
Management activities.
The preliminary governance structure establishes a clear escalation path when issues and risks require
escalation above the project manager level. Further refinement of the governance structure, related
processes, and specific roles and responsibilities occurs during the Initiate & Plan Stage.
The path below illustrates an overall team perspective where Tyler and the City collaborate to resolve
project challenges according to defined escalation paths. In the event project managers do not possess
authority to determine a solution, resolve an issue, or mitigate a risk, Tyler implementation management
and the City steering committee become the escalation points to triage responses prior to escalation to
the City and Tyler executive sponsors. As part of the escalation process, each project governance tier
presents recommendations and supporting information to facilitate knowledge transfer and issue
resolution. The City and Tyler executive sponsors serve as the final escalation point.
2.1 Client Governance
Depending on the City’s organizational structure and size, the following governance roles may be filled by
one or more people:
2.1.1 Client Project Manager
The City’s project manager(s) coordinate project team members, subject matter experts, and the overall
implementation schedule and serves as the primary point of contact with Tyler. The City project
manager(s) will be responsible for reporting to the City steering committee and determining appropriate
escalation points.
2.1.2 Steering Committee
The City steering committee understands and supports the cultural change necessary for the Project and
fosters an appreciation of the Project’s value throughout the organization. Oversees the City project
manager(s) and the Project and through participation in regular internal meetings, the City steering
committee remains updated on all project progress, project decisions, and achievement of project
milestones. The City steering committee also provides support to the City project manager(s) by
communicating the importance of the Project to all impacted departments. The City steering committee
is responsible for ensuring the Project has appropriate resources, provides strategic direction to the
project team, for making timely decisions on critical project issues or policy decisions. The City steering
committee also serves as primary level of issue resolution for the Project.
Exhibit E
10 / 66
2.1.3 Executive Sponsor(s)
The City’s executive sponsor provides support to the Project by allocating resources, providing strategic
direction, and communicating key issues about the Project and the Project’s overall importance to the
organization. When called upon, the executive sponsor also acts as the final authority on all escalated
project issues. The executive sponsor engages in the Project, as needed, in order to provide necessary
support, oversight, guidance, and escalation, but does not participate in day-to-day project activities. The
executive sponsor empowers the City steering committee, project manager(s), and functional leads to
make critical business decisions for the City.
2.2 Tyler Governance
2.2.1 Tyler Project Manager
The Tyler project manager(s) have direct involvement with the Project and coordinates Tyler project team
members, subject matter experts, the overall implementation schedule, and serves as the primary point
of contact with the City. As requested by the City, the Tyler project manager(s) provide regular updates to
the City’s steering committee and other Tyler governance members.
2.2.2 Tyler Implementation Management
Tyler implementation management has indirect involvement with the Project and is part of the Tyler
escalation process. Tyler project manager(s) consult implementation management on issues and
outstanding decisions critical to the Project. Implementation management works toward a solution with
the Tyler project manager(s) or with the City management, as appropriate. Tyler executive management
is the escalation point for any issues not resolved at this level. The name(s) and contact information for
this resource will be provided and available to the project team.
2.2.3 Tyler Executive Management
Tyler executive management has indirect involvement with the Project and is part of the Tyler escalation
process. This team member offers additional support to the project team and collaborates with other
Tyler department managers, as needed, in order to escalate and facilitate implementation project tasks
and decisions. The name(s) and contact information for this resource will be provided and available to the
project team.
2.3 Acceptance and Acknowledgment Process
All Deliverables and Control Points must be accepted or acknowledged following the process below.
Acceptance requires a formal sign-off while acknowledgement may be provided without formal sign-off at
the time of delivery. The following process will be used for accepting or acknowledging Deliverables and
Control Points:
•The City shall have five (5) business days from the date of delivery, or as otherwise mutually
agreed upon by the parties in writing, to accept or acknowledge each Deliverable or Control
Point. If the City does not provide acceptance or acknowledgement within five (5) business days,
Exhibit E
11 / 66
or the otherwise agreed upon timeframe, not to be unreasonably withheld, Tyler deems the
Deliverable or Control Point as accepted.
•If the City does not agree the particular Deliverable or Control Point meets requirements, the City
shall notify Tyler project manager(s), in writing, with reasoning within five (5) business days, or
the otherwise agreed-upon timeframe, not to be unreasonably withheld, of receipt of the
Deliverable.
•Tyler shall address any deficiencies and redeliver the Deliverable or Control Point. The City shall
then have two (2) business days from receipt of the redelivered Deliverable or Control Point to
accept or again submit written notification of reasons for rejecting the milestone. If the City does
not provide acceptance or acknowledgement within two (2) business days, or the otherwise
agreed upon timeframe, not to be unreasonably withheld, Tyler deems the Deliverable or Control
Point as accepted.
Exhibit E
12 / 66
3 Overall Project Assumptions
3.1 Project, Resources and Scheduling
•Project activities will begin after the Agreement has been fully executed.
•The City has the ability to allocate additional internal resources if needed. The City also ensures
the alignment of their budget and Scope expectations.
•The City and Tyler ensure that the assigned resources are available, they buy-into the change
process, and they possess the required business knowledge to complete their assigned tasks
successfully. Should there be a change in resources, the replacement resource should have a
comparable level of availability, buy-in, and knowledge.
•Tyler and City provide adequate resources to support the efforts to complete the Project as
scheduled and within the constraints of the Project budget.
•Abbreviated timelines and overlapped Phases can result in Project delays if there are not
sufficient resources assigned to complete all required work as scheduled.
•Changes to Project Plan, availability of resources or changes in Scope may result in schedule
delays, which may result in additional charges to the Project.
•Tyler provides a written agenda and notice of any prerequisites to the City project manager(s) ten
(10) business days prior to any scheduled on site or remote sessions.
•Tyler provides notice of any prerequisites to the City project manager(s) a minimum of ten (10)
business days prior to any key deliverable due dates.
•City users complete prerequisites prior to applicable scheduled activities.
•Tyler provides guidance for configuration and processing options available within the Tyler
software. The City is responsible for making decisions based on the options available.
•In the event the City may elect to add and/or modify current business policies during the course
of this Project, such policy changes are solely the City’s responsibility to define, document, and
implement.
•The City makes timely Project related decisions in order to achieve scheduled due dates on tasks
and prepare for subsequent training sessions. Decisions left unmade may affect the schedule, as
each analysis and implementation session builds on the decisions made in prior sessions.
•Tyler considers additional services out of Scope and requires additional time and costs be
requested via Change Request approved through the Change Control process.
Exhibit E
13 / 66
•The City will respond to information requests in a comprehensive and timely manner, in
accordance with the Project Plan.
3.2 Data Conversion
•The City is responsible for uploading their Eden database to Kiteworks and maintaining crosswalks
of old to new codes. Validation logs will be provided with each conversion pass. Tyler and the
City will work together to resolve validation errors.
•Multiple data passes will occur and it is the City’s responsibility to review and verify the accuracy
of each data conversion. Tyler will provide guidance and documentation on how to review data
conversions.
•In some situations utilizing Munis imports is a more efficient process than conversions. Tyler’s
implementation staff will discuss the pros/cons of each import and conversion during the Assess
& Define Stage of each Phase.
3.3 Data Exchanges, Modifications, Forms and Reports
•The City ensures the 3rd party data received conforms to a Tyler standard format.
•The 3rd party possesses the knowledge of how to program their portion of the interaction and
understands how to manipulate the data received.
•Client is on a supported, compatible version of the 3rd party software or Tyler standard Data
Exchange tools may not be available.
•The City is willing to make reasonable business process changes rather than expecting the
product to conform to every aspect of their current system/process.
•Any Modification requests not expressly stated in the contract are out of Scope. Modifications
requested after contract signing have the potential to change cost, Scope, schedule, and
production dates for project Phases. Modification requests not in Scope must follow the Project
Change Request process.
3.4 Hardware and Software
•Tyler will initially Install the most current generally available version of the purchased Tyler
software.
•The City will provide network access for Tyler modules, printers, and Internet access to all
applicable City and Tyler project staff.
•The City has in place all hardware, software, and technical infrastructure necessary to support the
Project.
Exhibit E
14 / 66
• The City’s system hardware and software meet Tyler standards to ensure sufficient speed and
operability of Tyler software. Tyler will not support use of software if the City does not meet
minimum standards of Tyler’s published specifications.
3.5 Education
Throughout the Project lifecycle, the City provides a training room for Tyler staff to transfer
knowledge to the City’s resources, for both onsite and remote sessions. The City will provide staff
with a location to practice what they have learned without distraction. If Phases overlap, the City
will provide multiple training facilities to allow for independent sessions scheduling without
conflict.
The training room is set up in a classroom setting. The City determines the number of
workstations in the room. Tyler recommends every person attending a scheduled session with a
Tyler Consultant or Trainer have their own workstation. However, Tyler requires there be no
more than two (2) people at a given workstation.
The City provides a workstation which connects to the Tyler system for the Tyler trainer
conducting the session. The computer connects to a City provided projector, allowing all
attendees the ability to actively engage in the training session.
The City testing database contains the Tyler software version required for delivery of the
Modification prior to the scheduled delivery date for testing.
The City is responsible for verifying the performance of the Modification as defined by the
specification.
Users performing user acceptance testing (UAT) have attended all applicable training sessions
prior to performing UAT.
Exhibit E
15 / 66
4 Implementation Stages
4.1 Work Breakdown Structure (WBS)
The Work Breakdown Structure (WBS) is a hierarchical representation of a Project or Phase broken down
into smaller, more manageable components. The top-level components are called “Stages” and the
second level components are called “work packages.” The work packages, shown below each Stage,
contain the high-level work to be done. The detailed Project Plan, developed during Initiate & Plan and
finalized during Assess & Define, will list the tasks to be completed within each work package. Each Stage
ends with a “Control Point”, confirming the work performed during that Stage of the Project.
Exhibit E
16 / 66
Exhibit E
17 / 66
4.2 Initiate & Plan (Stage 1)
The Initiate & Plan Stage creates a foundation for the Project through identification of City and Tyler
Project Management teams, development of implementation management plans, and the provision and
discussion of system infrastructure requirements. City participation in gathering information is critical.
Tyler Project Management teams present initial plans to stakeholder teams at Stage end.
4.2.1 Tyler Internal Coordination & Planning
Prior to Project commencement, Tyler management staff assigns project manager(s). Tyler provides the
City with initial Project documents used in gathering basic information, which aids in preliminary planning
and scheduling. City participation in gathering requested information by provided deadlines ensures the
Project moves forward in a timely fashion. Internally, the Tyler project manager(s) coordinate with sales
to ensure transfer of vital information from the sales process prior to scheduling a Project Planning
Meeting with the City’s team. During this step, Tyler will work with the City to establish the date(s) for the
Project/Phase Planning session.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 Tyler Internal Coordination & Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Assign Tyler project manager A R I I I
Provide initial Project documents to
Client A I R C I
Sales to Implementation knowledge
transfer A I R C
Internal planning and phase
coordination A R C
Exhibit E
18 / 66
4.2.2 System Infrastructure Planning
The City provides, purchases or acquires hardware according to hardware specifications provided by Tyler
and ensures it is available at the City’s site. The City completes the system infrastructure audit, ensuring
vital system infrastructure information is available to the Tyler implementation team, and verifies all
hardware compatibility with Tyler solutions.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 System Infrastructure Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Provide system hardware
specifications I R A I C
Make hardware available for
Installation I C A R
Install system hardware, if
applicable I C A R
Complete system infrastructure
audit I C A R
Exhibit E
19 / 66
4.2.3 Project/Phase Planning
Project and Phase planning provides an opportunity to review the contract, software, data conversions
and services purchased, identify Applications to implement in each Phase (if applicable), and discuss
implementation timeframes. The Tyler project manager(s) deliver an Implementation Management Plan,
which is mutually agreeable by City and Tyler.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 Project/Phase Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Perform Project/Phase Planning A R I C C I
Deliver implementation
management plan A R C C I
Exhibit E
20 / 66
4.2.4 Project Schedule
Client and Tyler will mutually develop an initial Project Schedule. The initial schedule includes, at
minimum, enough detail to begin Project activities while the detailed Project Plan/schedule is being
developed and refined.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 Project Schedule
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Develop initial Project Schedule A R I C I I
Deliver Project Plan and schedule for
Project Phase A R I I I C C I I I
Client reviews Project Plan & initial
schedule C I A R C C C
Client approves Project Plan & initial
schedule I I A R C C I I I I I
Exhibit E
21 / 66
4.2.5 Stakeholder Presentation
City stakeholders join Tyler project manager(s) to communicate successful Project criteria, Project goals,
Deliverables, a high-level milestone schedule, and roles and responsibilities of Project participants.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 Stakeholder Presentation
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Present overview of Project
Deliverables, Project Schedule and
roles and responsibilities
A R I I I I C I I I I I I I
Communicate successful Project
criteria and goals I R C A C I I C I I
Exhibit E
22 / 66
4.2.6 Control Point 1: Initiate & Plan Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below. Advancement to the
Assess & Define Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
4.2.6.1 Initiate & Plan Stage Deliverables
• Implementation Management Plan
o Objective: Update and deliver baseline management plans to reflect the approach to the
City’s Project.
o Scope: The Implementation Management addresses how communication, quality control,
risks/issues, resources and schedules, and Software Upgrades (if applicable) will be
managed throughout the lifecycle of the Project.
o Acceptance criteria: City reviews and acknowledges receipt of Implementation
Management Plan.
• Project Plan/Schedule
o Objective: Provide a comprehensive list of tasks, timelines and assignments related to the
Deliverables of the Project.
o Scope: Task list, assignments and due dates
o Acceptance criteria: City acceptance of schedule based on City resource availability and
Project budget and goals.
4.2.6.2 Initiate & Plan Stage Acceptance Criteria
• Hardware Installed
• System infrastructure audit complete and verified
• Implementation Management Plan delivered
• Project Plan/Schedule delivered; dates confirmed
• Stakeholder Presentation complete
Exhibit E
23 / 66
4.3 Assess & Define (Stage 2)
The primary objective of Assess & Define is to gather information about current City business processes
and translate the material into future business processes using Tyler Applications. Tyler uses a variety of
methods for obtaining the information, all requiring City collaboration. The City shall provide complete
and accurate information to Tyler staff for analysis and understanding of current workflows and business
processes.
4.3.1 Fundamentals Review
Fundamentals Review provides functional leads and Power Users an overall understanding of software
capabilities prior to beginning current and future state analysis. The primary goal is to provide a basic
understanding of system functionality, which provides a foundation for upcoming conversations
regarding future state processing. Tyler utilizes a variety of methods for completing fundamentals training
including the use of eLearning, videos, documentation, and walkthroughs.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Assess & Define
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Schedule fundamentals review &
provide fundamentals materials &
prerequisites, if applicable
A R I C I I I
Complete fundamentals materials
review and prerequisites I A R I C
Ensure all scheduled attendees are
present I I A R C I
Facilitate fundamentals review A R I I I
Exhibit E
24 / 66
4.3.2 Current/Future State Analysis
City and Tyler evaluate current state processes, options within the new software, pros and cons of each
option based on current or desired state, and make decisions about future state configuration and
processing.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Current/Future State Analysis
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Provide Current/Future State
analysis materials to the City, as
applicable
A R I C I I
Conduct Current & Future State
analysis A R I C I C
Provide pros and cons of Tyler
software options A R I C I C
Make Future State Decisions
according to due date in the Project
Plan
I I C A R I C I
Record Future State decisions A R I C I C
Exhibit E
25 / 66
4.3.3 Data Conversion Planning & Mapping
This entails the activities performed to prepare to convert data from the City’s Legacy System
Applications to the Tyler system. Tyler staff and the City work together to complete Data Mapping for
each piece of data (as outlined in the Agreement) from the Legacy System to a location in the Tyler
system.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Data Conversion Planning & Mapping
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Review contracted data
conversion(s) options A R I C C C C
Map data from Legacy System to
Tyler system I C I A C C R
Pull conversion data extract I I A C C R
Run balancing Reports for data
pulled and provide to Tyler I I A C R I
Review and approve initial data
extract A I C R I I
Correct issues with data extract, if
needed I C C A C C R
Exhibit E
26 / 66
4.3.4 Standard 3rd Party Data Exchange Planning
Standard Data Exchange tools are available to allow clients to get data in and out of the Tyler system with
external systems. Data exchange tools can take the form of Imports and Exports, and Interfaces.
A Standard Interface is a real-time or automated exchange of data between two systems. This could be
done programmatically or through an API. It is Tyler’s responsibility to ensure the Tyler programs operate
correctly. It is the City’s responsibility to ensure the third party program operates or accesses the data
correctly.
The City and Tyler Project Manager(s) will work together to define/confirm which Data Exchanges are
needed (if not outlined in the Agreement). Tyler will provide a file layout for each Standard Data
Exchange.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Standard 3rd Party Data Exchange Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Review Standard or contracted Data
Exchanges A R C I I C
Define or confirm needed Data
Exchanges I C A C C R
Exhibit E
27 / 66
4.3.5 Modification Analysis & Specification, if contracted
Tyler staff conducts additional analysis and develops specifications based on information discovered
during this Stage. The City reviews the specifications and confirms they meet City’s needs prior to
acceptance. Out of Scope items or changes to specifications after acceptance may require a Change
Request.
Tyler’s intention is to minimize Modifications by using Standard functionality within the Application,
which may require a City business process change. It is the responsibility of the City to detail all of their
needs during the Assess and Define Stage. Tyler will write up specifications (for City approval) for
contracted program Modifications. Upon approval, Tyler will make the agreed upon Modifications to the
respective program(s). Once the Modifications have been delivered, the City will test and approve those
changes during the Build and Validate Stage.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Modification Analysis & Specification, if contracted
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Analyze contracted modified
program requirements A C R C C I C C
Develop specification document(s) A I C R I I I I
Review specification document(s);
provide changes to Tyler, if
applicable
I C C A R I C C
Sign-off on specification
document(s) and authorize work I I A R C I I C
Exhibit E
28 / 66
4.3.6 Forms & Reports Planning
City and Tyler project manager(s) review Forms and Report needs. Items that may be included in the
Agreement are either Standard Forms and Reports or known/included Modification(s). Items not included
in the Agreement could be either City-developed Reports or a newly discovered Modification that will
require a Change Request.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Forms & Reports Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Review required Forms output A R C I C I
Review and complete Forms options
and submit to Tyler I I A R C
Review in Scope Reports A R I C C
Identify additional Report needs I C A R C
Add applicable tasks to Project
schedule A R I C C I I I
Exhibit E
29 / 66
4.3.7 System Deployment
The Tyler Technical Services team Installs Tyler Applications on the server (hosted or client-based) and
ensures the platform operates as expected.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 System Deployment
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Install contracted software on server A I R I C
Ensure platform operates as
expected A I R I C
Exhibit E
30 / 66
4.3.8 Control Point 2: Assess & Define Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below. Advancement to the
Build & Validate Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
4.3.8.1 Assess & Define Stage Deliverables
•Completed analysis Questionnaire
o Objective: Gather and document information related to City business processes for
current/future state analysis as it relates to Tyler approach/solution.
o Scope: Provide comprehensive answers to all questions on Questionnaire(s).
o Acceptance criteria: City acceptance of completed Questionnaire based on thoroughness
of capturing all City business practices to be achieved through Tyler solution.
•Data conversion summary and specification documents
o Objective: Define data conversion approach and strategy.
o Scope: Data conversion approach defined, data extract strategy, conversion and
reconciliation strategy.
o Acceptance criteria: Data conversion document(s) delivered to the City, reflecting
complete and accurate conversion decisions.
•Modification specification documents, if contracted
o Objective: Provide comprehensive outline of identified gaps, and how the modified
program meets the City’s needs.
o Scope: Design solution for Modification.
o Acceptance criteria: City accepts Modified Specification Document(s) and agrees that the
proposed solution meets their requirements.
•Completed Forms options and/or packages
o Objective: Provide specifications for each City in Scope form, Report and output
requirements.
o Scope: Complete Forms package(s) included in agreement and identify Report needs.
o Acceptance criteria: Identify Forms choices and receive supporting documentation.
•Installation checklist
o Objective: Installation of purchased Tyler software.
o Scope: Tyler will conduct an initial coordination call, perform an installation of the
software included in the Agreement, conduct follow up to ensure all tasks are complete,
and complete server system administration training, unless the City is hosted.
o Acceptance criteria: Tyler software is successfully installed and available to authorized
users, City team members are trained on applicable system administration tasks.
4.3.8.2 Assess & Define Stage Acceptance Criteria
•Tyler software is installed.
•Fundamentals review is complete.
•Required Form information complete and provided to Tyler.
Exhibit E
31 / 66
• Current/Future state analysis completed; Questionnaires delivered and reviewed.
• Data conversion mapping and extractions completed and provided to Tyler.
Exhibit E
32 / 66
4.4 Build & Validate (Stage 3)
The objective of the Build & Validate Stage is to prepare the software for use in accordance with the City’s
needs identified during the Assess and Define Stage, preparing the City for Final Testing and Training.
4.4.1 Configuration & Power User Training
Tyler staff collaborates with the City to complete software configuration based on the outputs of the
future state analysis performed during the Assess and Define Stage. Tyler staff will train the City Power
Users to prepare them for the Validation of the software. The City collaborates with Tyler staff iteratively
to Validate software configuration.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
•
STAGE 3 Build & Validate
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Perform configuration A R I R I
Power User process and Validation
training A R I C I C I
Validate configuration I C A C R C
Exhibit E
33 / 66
4.4.2 Data Conversion & Validation
Tyler completes an initial review of the converted data for errors. With assistance from the City, the Tyler
Data Conversion Team addresses items within the conversion program to provide the most efficient data
conversion possible. With guidance from Tyler, the City reviews specific data elements within the system
and identifies and Reports discrepancies in writing. Iteratively, Tyler collaborates with the City to address
conversion discrepancies prior to acceptance.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
•
STAGE 3 Data Conversion & Validation
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Write and run data conversion
program against Client data A I C R C
Complete initial review of data
errors A I C R I I C
Review data conversion and submit
needed corrections I C I A C R C
Revise conversion program(s) to
correct error(s) A I C R I I C C
Exhibit E
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4.4.3 Standard 3rd Party Data Exchange Validation
Tyler provides training on Data Exchange(s) and the City tests each Data Exchange.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 3 Standard 3rd Party Data Exchange Validation
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Train Data Exchange(s) processing in
Tyler software A R C I I I C I
Coordinate 3rd Party Data Exchange
activities I I A C C R
Test all Standard 3rd party Data
Exchange(s) I C A C I R C
Exhibit E
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4.4.4 Modification Delivery & Validation, if contracted
Tyler delivers in Scope Modification(s) to the City for preliminary testing. Final acceptance will occur
during the Final Testing and Training Stage.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 3 Modification Delivery & Validation, if contracted
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Develop and deliver contracted
modified program(s) A I C I R I C I C I C
Test contracted modified
program(s) in isolated database I C C A C R C
Report discrepancies between
specification and delivered
contracted modified program(s)
I I I A R C C
Make corrections to contracted
modified program(s) as required A I C I R I C C I
Exhibit E
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4.4.5 Forms & Reports Validation
Tyler provides training on Standard Forms/Reports and the City tests each Standard Form/Report.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 3 Forms & Reports Validation
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Standard Forms & Report training A R I C C I
Test Standard Forms & Reports I C C A C R C
Exhibit E
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4.4.6 Control Point 3: Build & Validate Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below. Advancement to the Final Testing &
Training Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
4.4.6.1 Build & Validate Stage Deliverables
• Initial data conversion
o Objective: Convert Legacy System data into Tyler system.
o Scope: Data conversion program complete; deliver converted data for review.
o Acceptance criteria: Initial error log available for review.
• Data conversion verification document
o Objective: Provide instructions to the City to verify converted data for accuracy.
o Scope: Provide self-guided instructions to verify specific data components in Tyler
system.
o Acceptance criteria: City accepts data conversion delivery; City completes data issues log.
• Installation of Modifications on the City’s server(s) *except for hosted Clients
o Objective: Deliver Modification(s) in Tyler software.
o Scope: Program for Modification is complete and available in Tyler software, Modification
testing.
o Acceptance criteria: Delivery of Modification(s) results in objectives described in the City-
signed specification.
• Standard Forms & Reports Delivered
o Objective: Provide Standard Forms & Reports for review.
o Scope: Installation of all Standard Forms & Reports included in the Agreement.
o Acceptance criteria: Standard Forms & Reports available in Tyler software for testing in
Stage 4.
4.4.6.2 Build & Validate Stage Acceptance Criteria
• Application configuration completed.
• Standard Forms & Reports delivered and available for testing in Stage 4.
• Data conversions (except final pass) delivered.
• Standard 3rd party Data Exchange training provided.
• Modifications delivered and available for testing in Stage 4.
• The City and Tyler have done a review of primary configuration areas to Validate
completeness and readiness for testing and acceptance in Stage 4.
Exhibit E
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4.5 Final Testing & Training (Stage 4)
During Final Testing and Training, Tyler and the City review the final Cutover plan. A critical Project
success factor is the City understanding the importance of Final Testing and Training and dedicating the
resources required for testing and training efforts in order to ensure a successful Production Cutover.
4.5.1 Cutover Planning
City and Tyler project manager(s) discuss final preparations and critical dates for Production Cutover.
Tyler delivers a Production Cutover Checklist to outline Cutover tasks to help prepare the City for success.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 4 Cutover Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Cutover Planning Session A R C I C C C C C C
Develop Production Cutover
Checklist A R C I I C C I I C
Exhibit E
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4.5.2 User Acceptance Testing (UAT)
The City performs User Acceptance Testing to verify software readiness for day-to-day business
processing. Tyler provides a Test Plan for users to follow to ensure proper Validation of the system.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 4 User Acceptance Testing (UAT)
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Deliver Test Plan for User
Acceptance Testing A R C I I
Perform User Acceptance Testing I C A R C C C I I C I
Accept modified program(s), if
applicable I I I A R C I C C
Validate Report performance I C C A C R C
Exhibit E
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4.5.3 End User Training
End Users attend training sessions to learn how to utilize Tyler software. Training focuses primarily on
day-to-day City processes that will be delivered via group training, webinar, eLearnings and/or live
training sessions.
Unless stated otherwise in the Agreement, Tyler provides one occurrence of each scheduled training or
implementation topic with up to the maximum number of users as defined in the Agreement, or as
otherwise mutually agreed. City users who attended the Tyler sessions may train any City users not able
to attend the Tyler sessions or additional sessions may be contracted at the applicable rates for training.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 4 End User Training
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Conduct user training sessions A R C I I I I I
Conduct additional End User training
sessions I I A C I R I I I I
Exhibit E
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4.5.4 Control Point 4: Final Testing & Training Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below. Advancement to the Production
Cutover Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
4.5.4.1 Final Testing & Training Stage Deliverables
• Production Cutover checklist
o Objective: Provide a detailed checklist outlining tasks necessary for production Cutover.
o Scope: Dates for final conversion, date(s) to cease system processing in Legacy System,
date(s) for first processing in Tyler system, contingency plan for processing.
o Acceptance criteria: Definition of all pre-production tasks, assignment of owners and
establishment of due dates.
• User Acceptance Test Plan
o Objective: Provide testing steps to guide users through testing business processes in Tyler
software.
o Scope: Testing steps for Standard business processes.
o Acceptance criteria: Testing steps have been provided for Standard business processes.
4.5.4.2 Final Testing & Training Stage Acceptance Criteria
• Production Cutover Checklist delivered and reviewed.
• Modification(s) tested and accepted, if applicable.
• Standard 3rd party Data Exchange programs tested and accepted.
• Standard Forms & Reports tested and accepted.
• User acceptance testing completed.
• End User training completed.
Exhibit E
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4.6 Production Cutover (Stage 5)
City and Tyler resources complete tasks as outlined in the Production Cutover Plan and the City begins
processing day-to-day business transactions in the Tyler software. Following Production Cutover, the City
transitions to the Tyler support team for ongoing support of the Application.
4.6.1 Final Data Conversion, if applicable
The City provides final data extract and Reports from the Legacy System for data conversion and Tyler
executes final data conversion. The City may need to manually enter into the Tyler system any data added
to the Legacy System after final data extract.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 5 Final Data Conversion, if applicable
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Provide final data extract C I I A C I I I I R
Provide final extract balancing
Reports I I A C R I
Convert and deliver final pass of
data A I I R I I I C
Validate final pass of data I C C I A C R C
Load final conversion pass to
Production environment I I I A C I C R
Exhibit E
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4.6.2 Production Processing & Assistance
Tyler staff collaborates with the City during Production Cutover activities. The City transitions to Tyler
software for day-to day business processing.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 5 Production Processing & Assistance
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Production processing C C I I A R R R R R R I I
Provide production assistance A R C I C C C C C C
Exhibit E
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4.6.3 Transition to Tyler Support
Tyler project manager(s) introduce the City to the Tyler Support team, who provides the City with day-to-
day assistance following Production Cutover.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 5 Transition to Tyler Support
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Develop internal support plan I A R C C C C C C C
Conduct transfer to Support
meeting A I C R C C C C I I C I I
Exhibit E
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4.6.4 Schedule Post-Production Services, if applicable
Tyler provides post-production services if included in the Agreement. Prior to scheduling services, the
Tyler project manager(s) collaborate with City project manager(s) to identify needs.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 5 Schedule Post-Production Services, if applicable
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Identify topics for post-production
services C C A R I C I
Schedule services for post-
production topics A R I C C I C I
Exhibit E
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4.6.5 Control Point 5: Production Cutover Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below. Advancement to the Phase/Project
Closure Stage is dependent upon Tyler’s receipt of this Stage Acceptance.
4.6.5.1 Production Cutover Stage Deliverables
• Final data conversion, if applicable
o Objective: Ensure (in Scope) Legacy System data is available in Tyler software in
preparation for production processing.
o Scope: Final passes of all conversions completed in this Phase.
o Acceptance criteria: Data is available in production environment.
• Support transition documents
o Objective: Define strategy for on-going Tyler support.
o Scope: Define support strategy for day-to-day processing, conference call with City
Project Manager(s) and Tyler support team, define roles and responsibilities, define
methods for contacting support.
o Acceptance criteria: the City receives tools to contact support and understands proper
support procedures.
4.6.5.2 Production Cutover Stage Acceptance Criteria
• Final data conversion(s) delivered.
• Processing is being done in Tyler production.
• Transition to Tyler support is completed.
• Post-live services have been scheduled, if applicable.
Exhibit E
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4.7 Phase/Project Closure (Stage 6)
Project or Phase closure signifies full implementation of all products purchased and encompassed in the
Phase or Project. The City moves into the next cycle of their relationship with Tyler (next Phase of
implementation or long-term relationship with Tyler Support).
4.7.1 Close Phase/Project
The City and Tyler project manager(s) review the list of outstanding Project activities and develop a plan
to address them. The Tyler project manager(s) review the Project budget and status of each contract
Deliverable with the City project manager(s) prior to closing the Phase or Project.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 6 Close Phase/Project
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Review outstanding Project activities
and develop action plan A R C C C I C I C
Review Project budget and status of
contract Deliverables A R I I C
Exhibit E
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4.7.2 Control Point 6: Phase/Project Closure Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below. This is the final acceptance for the
Phase/Project.
4.7.2.1 Phase/Project Closure Stage Deliverables
• Phase/Project reconciliation report
o Objective: Provide comparison of contract Scope and Project budget.
o Scope: Contract Scope versus actual, analysis of services provided and remaining budget,
identify any necessary Change Requests or Project activity.
o Acceptance criteria: Acceptance of services and budget analysis and plan for changes, if
needed.
4.7.2.2 Phase/Project Closure Stage Acceptance Criteria
• Outstanding Phase or Project activities have been documented and assigned.
• Phase/final Project budget has been reconciled.
• Tyler Deliverables for the Phase/Project are complete.
Exhibit E
49 / 66
5 Roles and Responsibilities
5.1 Tyler Roles and Responsibilities
Tyler assigns project manager(s) prior to the start of each Phase of the Project. The project manager(s)
assign additional Tyler resources as the schedule develops and as needs arise. One person may fill
multiple project roles.
5.1.1 Tyler Executive Management
• Provides clear direction for Tyler staff on executing on the Project Deliverables to align with
satisfying the City’s overall organizational strategy.
• Authorizes required project resources.
• Resolves all decisions and/or issues not resolved at the implementation management level as part
of the escalation process.
• Offers additional support to the project team and is able to work with other Tyler department
managers in order to escalate and facilitate implementation project tasks and decisions.
• Acts as the counterpart to the City’s executive sponsor.
5.1.2 Tyler Implementation Management
• Acts as the counterpart to the City steering committee.
• Assigns initial Tyler project personnel.
• Works to resolve all decisions and/or issues not resolved at the Project Management level as part
of the escalation process.
• Attends City steering committee meetings as necessary.
• Provides support for the project team.
• Provides management support for the Project to ensure it is staffed appropriately and staff have
necessary resources.
• Monitors project progress including progress towards agreed upon goals and objectives.
5.1.3 Tyler Project Manager
The Tyler project manager(s) provides oversight of the Project, coordination of resources between
departments, management of the project budget and schedule, effective risk and issue management, and
is the primary point of contact for all Project related items.
• Contract Management
o Validates contract compliance throughout the Project.
o Ensures Deliverables meet contract requirements.
o Acts as primary point of contact for all contract and invoicing questions.
o Prepares and presents contract milestone sign-offs for acceptance by City project
manager(s).
o Coordinates Change Requests, if needed, to ensure proper Scope and budgetary compliance.
• Planning
Exhibit E
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o Update and deliver Implementation Management Plan.
o Defines project tasks and resource requirements.
o Develops initial project schedule and full scale Project Plan.
o Collaborates with City project manager(s) to plan and schedule project timelines to achieve
on-time implementation.
• Implementation Management
o Tightly manages Scope and budget of Project; establishes process and approval matrix with
the City to ensure Scope changes and budget planned versus actual are transparent and
handled effectively and efficiently.
o Establishes and manages a schedule and resource plan that properly supports the Project
Plan that is also in balance with Scope/budget.
o Establishes risk/issue tracking/reporting process between the City and Tyler and takes all
necessary steps to proactively mitigate these items or communicates with transparency to
the City any items that may impact the outcomes of the Project.
o Collaborates with the City’s project manager(s) to establish key business drivers and success
indicators that will help to govern project activities and key decisions to ensure a quality
outcome of the project.
o Sets a routine communication plan that will aide all project team members, of both the City
and Tyler, in understanding the goals, objectives, current status and health of the project.
• Team Management
o Acts as liaison between project team and Tyler manager(s).
o Identifies and coordinates all Tyler resources across all applications, Phases, and activities
including development, forms, installation, reports, implementation, and billing.
o Provides direction and support to project team.
o Builds partnerships among the various stakeholders, negotiating authority to move the
Project forward.
o Manages the appropriate assignment and timely completion of tasks as defined in the Project
Plan, task list, and Production Cutover Checklist.
o Assesses team performance and adjusts as necessary.
o Interfaces closely with Tyler developers to coordinate program Modification activities.
o Coordinates with in Scope 3rd party providers to align activities with ongoing project tasks.
5.1.4 Tyler Implementation Consultant
• Completes tasks as assigned by the Tyler project manager(s).
• Performs problem solving and troubleshooting.
• Follows up on issues identified during sessions.
• Documents activities for on site services performed by Tyler.
• Provides conversion Validation and error resolution assistance.
• Recommends guidance for testing Forms and Reports.
• Tests software functionality with the City following configuration.
• Assists during Production Cutover process and provides production support until the City
transitions to Tyler Support.
• Provides product related education.
Exhibit E
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• Effectively facilitates training sessions and discussions with City and Tyler staff to ensure
adequate discussion of the appropriate agenda topics during the allotted time.
• Conducts training (configuration, process, conversion Validation) for Power Users and the City’s
designated trainers for End Users.
• Clearly documents homework tasks with specific due dates and owners, supporting and
reconciling with the final Project Plan.
• Keeps Tyler project manager(s) proactively apprised of any and all issues which may result in the
need for additional training, change in schedule, change in process decisions, or which have the
potential to adversely impact the success of the Project prior to taking action.
5.1.5 Tyler Sales
• Provide sales background information to Implementation during Project initiation.
• Support Sales transition to Implementation.
• Provide historical information, as needed, throughout implementation.
5.1.6 Tyler Software Support
• Manages incoming client issues via phone, email, and online customer incident portal.
• Documents and prioritizes issues in Tyler’s Customer Relationship Management (CRM) system.
• Provides issue analysis and general product guidance.
• Tracks issues and tickets to timely and effective resolution.
• Identifies options for resolving reported issues.
• Reports and escalates defects to Tyler Development.
• Communicates with the City on the status and resolution of reported issues.
5.1.7 Tyler SaaS Technicians
• Provides maintenance of hosted server hardware, operating system, and Software Upgrades.
• Provides IT-related services for server environment.
• Provides remote technical assistance and tracks issues.
• Provides systems management and disaster recovery services within hosting services.
• Adds new City users; SaaS determines user names incorporating a unique client identifier and
user initials.
• Performs Tyler Software Upgrades through coordination with the City.
5.2 City Roles and Responsibilities
City resources will be assigned prior to the start of each Phase of the project. One person may be
assigned to multiple project roles.
5.2.1 City Executive Sponsor
• Provides clear direction for the Project and how the Project applies to the organization’s overall
strategy.
• Champions the Project at the executive level to secure buy-in.
• Authorizes required Project resources.
Exhibit E
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•Resolves all decisions and/or issues not resolved at the City steering committee level as part of
the escalation process.
•Actively participates in organizational change communications.
5.2.2 City Steering Committee
•Works to resolve all decisions and/or issues not resolved at the project manager level as part of
the escalation process.
•Attends all scheduled steering committee meetings.
•Provides support for the project team.
•Assists with communicating key project messages throughout the organization.
•Prioritizes the project within the organization.
•Provides management support for the project to ensure it is staffed appropriately and staff have
necessary resources.
•Monitors project progress including progress towards agreed upon goals and objectives.
•Has the authority to approve or deny changes impacting the following areas:
o Cost
o Scope
o Schedule
o Project Goals
o City Policies
5.2.3 City Project Manager
The City shall assign project manager(s) prior to the start of this Project with overall responsibility and
authority to make decisions related to project Scope, scheduling, and task assignment, and communicates
decisions and commitments to the Tyler project manager(s) in a timely and efficient manner. When the
City project manager(s) do not have the knowledge or authority to make decisions, he or she engages the
correct resources from City to participate in discussions and make decisions in a timely fashion to avoid
Project delays.
•Contract Management
o Validates contract compliance throughout the Project.
o Ensures invoicing and Deliverables meet contract requirements.
o Acts as primary point of contact for all contract and invoicing questions.
o Signs off on contract milestone acknowledgment documents.
o Collaborates on and approves Change Requests, if needed, to ensure proper Scope and
budgetary compliance.
•Planning
o Review and acknowledge Implementation Management Plan.
o Defines project tasks and resource requirements for City project team.
o Collaborates in the development and approval of the initial Project Plan and Project Plan.
o Collaborates with Tyler project manager(s) to plan and schedule Project timelines to achieve
on-time implementation.
•Implementation Management
Exhibit E
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o Tightly manages Project budget and Scope and collaborates with Tyler project manager(s) to
establish a process and approval matrix to ensure Scope changes and budget planned versus
actual are transparent and handled effectively and efficiently.
o Collaborates with Tyler project manager to establish and manage a schedule and resource
plan that properly supports the Project Plan, as a whole, that is also in balance with
Scope/budget.
o Collaborates with Tyler Project manager(s) to establishes risk/issue tracking/reporting
process between the City and Tyler and takes all necessary steps to proactively mitigate these
items or communicates with transparency to Tyler any items that may impact the outcomes
of the Project.
o Collaborates with Tyler Project manager(s) to establish key business drivers and success
indicators that will help to govern Project activities and key decisions to ensure a quality
outcome of the Project.
o Routinely communicates with both City staff and Tyler, aiding in the understanding of goals,
objectives, current status, and health of the Project by all team members.
• Team Management
o Acts as liaison between project team and stakeholders.
o Identifies and coordinates all City resources across all modules, Phases, and activities
including data conversions, forms design, hardware and software installation, reports
building, and satisfying invoices.
o Provides direction and support to project team.
o Builds partnerships among the various stakeholders, negotiating authority to move the
Project forward.
o Manages the appropriate assignment and timely completion of tasks as defined in the Project
Plan, task list, and Production Cutover Checklist.
o Assesses team performance and takes corrective action, if needed.
o Provides guidance to City technical teams to ensure appropriate response and collaboration
with Tyler Technical Support Teams to ensure timely response and appropriate resolution.
o Coordinates in Scope 3rd party providers to align activities with ongoing Project tasks.
5.2.4 City Functional Leads
• Makes business process change decisions under time sensitive conditions.
• Communicates existing business processes and procedures to Tyler consultants.
• Assists in identifying business process changes that may require escalation.
• Attends and contributes business process expertise for current/future state analysis sessions.
• Identifies and includes additional subject matter experts to participate in Current/Future State
Analysis sessions.
• Provides business process change support during Power User and End User training.
• Completes performance tracking review with client project team on End User competency on
trained topics.
• Provides Power and End Users with dedicated time to complete required homework tasks.
• Act as an ambassador/champion of change for the new process.
• Identifies and communicates any additional training needs or scheduling conflicts to City project
manager.
• Prepares and Validates Forms.
Exhibit E
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•Actively participates in all aspects of the implementation, including, but not limited to, the
following key activities:
o Task completion
o Stakeholder Presentation
o Implementation Management Plan development
o Schedule development
o Maintenance and monitoring of risk register
o Escalation of issues
o Communication with Tyler project team
o Coordination of City resources
o Attendance at scheduled sessions
o Change Management activities
o Modification specification, demonstrations, testing and approval assistance
o Conversion Analysis and Verification Assistance
o Decentralized End User Training
o Process Testing
o User Acceptance Testing
5.2.5 City Power Users
•Participate in Project activities as required by the project team and project manager(s).
•Provide subject matter expertise on City business processes and requirements.
•Act as subject matter experts and attend current/future state and validation sessions as needed.
•Attend all scheduled training sessions.
•Participate in all required post-training processes as needed throughout Project.
•Participate in Conversion Validation.
•Test all Application configuration to ensure it satisfies business process requirements.
•Become Application experts.
•Participate in User Acceptance Testing.
•Adopt and support changed procedures.
•Complete all Deliverables by the due dates defined in the Project Plan.
•Demonstrate competency with Tyler products processing prior to Production Cutover.
•Provide knowledge transfer to City staff during and after implementation.
5.2.6 City End Users
•Attend all scheduled training sessions.
•Become proficient in Application functions related to job duties.
•Adopt and utilize changed procedures.
•Complete all Deliverables by the due dates defined in the Project Plan.
•Utilize software to perform job functions at and beyond Production Cutover.
5.2.7 City Technical Support
•Coordinates updates and releases with Tyler as needed.
•Coordinates the copying of source databases to training/testing databases as needed for training
days.
Exhibit E
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•Extracts and transmits conversion data and control reports from City’s Legacy System per the
conversion schedule set forth in the Project Plan.
•Coordinates and adds new users and printers and other Peripherals as needed.
•Validates all users understand log-on process and have necessary permission for all training
sessions.
•Coordinates Interface development for City third party Data Exchanges.
•Develops or assists in creating Reports as needed.
•Ensures onsite system hardware meets specifications provided by Tyler.
•Assists with software Installation as needed.
5.2.8 City Upgrade Coordinator
•Becomes familiar with the Software Upgrade process and required steps.
•Becomes familiar with Tyler’s releases and updates.
•Utilizes Tyler Community to stay abreast of the latest Tyler releases and updates, as well as the
latest helpful tools to manage the City’s Software Upgrade process.
•Assists with the Software Upgrade process during implementation.
•Manages Software Upgrade activities post-implementation.
•Manages Software Upgrade plan activities.
•Coordinates Software Upgrade plan activities with City and Tyler resources.
•Communicates changes affecting users and department stakeholders.
•Obtains department stakeholder sign-offs to upgrade production environment.
5.2.9 City Project Toolset Coordinator
•Ensures users have appropriate access to Tyler project toolsets such as Tyler University, Tyler
Community, Tyler Product Knowledgebase, SharePoint, etc.
•Conducts training on proper use of toolsets.
•Validates completion of required assignments using toolsets.
5.2.10 City Change Management Lead
•Validates users receive timely and thorough communication regarding process changes.
•Provides coaching to supervisors to prepare them to support users through the project changes.
•Identifies the impact areas resulting from project activities and develops a plan to address them
proactively.
•Identifies areas of resistance and develops a plan to reinforce the change.
•Monitors post-production performance and new process adherence.
Exhibit E
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6 EnerGov Conversion Summary
6.1 Community Development
• Permit Master basic information
• Plan Master basic information
• Plan & Permit Contacts
o Unique (keyed) contacts converted to global contacts
o Non-keyed contacts converted to a Memo Custom Field or standard note
• Sub-permit Associations – Visible in Workflow and Attached Records
• Reviews and Approvals
• Projects
• Permit Renewals
• Bonds and Escrow
• Contractors
• Initialized Workflows
• Inspections and Inspection Cases
• Meetings and Hearings
• Activities and Actions
• Conditions
• Fees
• Holds
• Notes
• Parcels and Addresses
• Payments and Fee History
• Zones
• Code Case Master basic information
• Code Requests
• Code Case Contacts and Properties
o Unique (keyed) contacts converted to global contacts
o Non-keyed contacts converted to a Memo Custom Field or standard note
• Violations
o Fees
o Payments
o Notes
6.2 Business Management
• Business Entity (Only for Business Licensing)
• License Master basic information
• License Contacts
o Unique (keyed) contacts converted to global contacts
o Non-keyed contacts converted to a Memo Custom Field or standard note
• Reviews and Approvals – Converted to Activity
• Fees
Exhibit E
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•Bonds and Escrow
•Activities and Actions
•Conditions
•Notes
•Holds
•Initialized Workflows
•Contractors
•Business Types and NAICS Codes
•Payment and Fee History
•Code Case Master basic information
•Code Requests
•Code Case Contacts and Properties
o Unique (keyed) contacts converted to global contacts
o Non-keyed contacts converted to a Memo Custom Field or standard note
•Parcels and Addresses
•Meetings and Hearings
•Violations
o Fees
o Payments
o Notes
Exhibit E
58 / 66
7 Munis Conversion Summary
7.1 Accounting COA
•Chart of Accounts segments, objects, character codes, project codes (if applicable),
organization codes (if applicable), control accounts budget rollups, fund attributes, due
to/due from accounts
•Requires the use of a Tyler provided spreadsheet for design and entry of the data to be
converted
7.2 Accounting - Actuals
•Summary account balances
•Up to 3 years
7.3 Accounting - Budgets
•Original budget, budget adjustments, revised budget summaries for accounts
•Up to 3 years
7.4 Accounts Payable Master
•Vendor Master file including names, addresses, SSN/FID, contacts, phone numbers
•Multiple remittance addresses
•Year-to-date 1099 amounts
7.5 Accounts Payable - Checks
•Check header data including vendor, warrant, check number, check date, overall check
amount, GL cash account and clearing information
•Check detail data including related document and invoice numbers for each check
•Up to 5 years
7.6 Accounts Payable - Invoices
•Invoice header data containing general information for the invoice
•Invoice detail data containing line-specific information for the invoice
•Up to 5 years
7.7 General Billing CID
•Customer information
Exhibit E
59 / 66
7.8 General Billing – Recurring Invoices
• General Billing Invoices that are sent on a regular basis
• Header records with general information about the invoice
• Detail records with line-specific information
7.9 General Billing – Bills
• 5 years of open and closed invoices
• General Ledger information so open invoices can be processed in Munis
7.10 Payroll
• Payroll Employee Master data including data such as name, address, SSN, legacy employee
ID, date of birth, hire date, activity status (such as active/inactive), leave/termination code
and date, phone(s), e-address, marital status, gender, race, personnel status (such as full-
time, part-time, etc.), highest degree, advice-delivery (print/email/both) and check location,
plus primary group, job, location, and account information
7.11 Payroll - Deductions
• Employee Deductions - including employee ID, deduction codes, tax information, and direct
deposit information
7.12 Payroll – Accrual Balances
• Employee Accrual Balances including Vacation, Holiday, and other Leave balances
• Start of year balance, earned to date, used to date
7.13 Payroll – Accumulators
• YTD, QTD, MTD amounts for employee pay and deductions
• Needed for mid-calendar-year go-live
• May not be needed if converting earnings/deductions history
• Up to 5 years
7.14 Payroll – Check History
• Up to 5 years, additional years must be quoted. We convert amounts for earnings and
deductions in employee check history, check number and date.
7.15 Payroll – Earning/Deduction Hist.
• Up to 5 years, additional years must be quoted. Earning and deduction history broken down
my individual codes (earnings and deduction) and amounts per pay period, the detail of these
lines, sums the check history in opt 4.
Exhibit E
60 / 66
7.16 Payroll – PM Action History
•A variety of Personnel actions, such as job or salary changes and dates these events occurred.
•Up to 5 years
7.17 Payroll – Position Control
•Position, description, status, job code, bargaining group, location, number of employees
allowed for each, FTE percentage, GL account, and max/min grade and step
7.18 Payroll – State Retirement Tables
•Specific state-required data, plus related service years information, when appropriate
•Needed for some states
7.19 Payroll – Certifications
•Certification area and certification type codes, certification number and effective date,
expiration date, and required-by date, codes for certification level and subjects
7.20 Payroll – Education
•Codes, for institution, type of degree, and area(s) of study
7.21 Utility Billing
•Account Master data including previous and current customer owner information- address
info, phone, fax, SSN number, FID number, account status, parcel number, location street,
apartment, city, state, zip, book number, read sequence, account start and end date, EFT
bank information
7.22 Utility Billing –Assessments
•Assessments are improvement costs that are spread across to property owner
•Utility Billing conversion option 4 (balance forward AR) must also be purchased in order to
convert assessments
7.23 Utility Billing –Backflow
•Account information, backflow device information, backflow type, and backflow violations
7.24 Utility Billing –Balance Forward AR
•Account balance forward information converted as total amount due. If the client’s business
practices require current due and past due bills this can be broken into three balance forward
bills(current balance due and up to two past due balance bills).These can be converted to one
Exhibit E
61 / 66
balance forward charge code or separate balance forward charge codes, and converted to
the account/customer, if the client’s legacy data contains this information.
•If late penalties will be applied in Munis after the conversion, balance forward amounts must
be converted by charge code
7.25 Utility Billing –Budget Billing
•Converts information for budget average billing by account, customer and service. Legacy
data must include: calculated budget amount by service; number of periods remaining until
plan renews; budget plan balance/credit amount, broken out by service/customer; additional
amortized amount by service.
7.26 Utility Billing –Consumption History
•History of meter readings, usage, read dates, usage days, bill amounts, bill dates, read codes
•Up to 5 years
7.27 Utility Billing –Flat Inventory/Containers
•Inventory for non-metered items tied to recurring service billing – flat rate is tied to inventory
item(s)/item type(s) (vs consumption/usage). Trash/recycling containers, dumpsters, roll off
containers, light poles, cable/internet equipment.
7.28 Utility Billing –Service Orders
•Service Orders data associated with accounts, including meter repairs, checks for leaky
meter, reread a meter due to high reading
7.29 Utility Billing –Services
•Current service codes, service status, type, factor, condo units, bill cycle codes, , current
deposits held on account including unpaid deposit amounts, winter usage, current meter(s)
associated with service, meter readings( current and previous), meter usage (current and
previous) and sales tax information.
Exhibit E
62 / 66
8 EnerGov Definitions
8.1 “Template Business Transactions”
• A pre-defined and pre-configured EnerGov business process from EnerGov’s “Best
Management Template”.
• The following modifications to Template Business Transactions are considered within scope:
o Any changes to required inspections within the workflow
o Any changes to the required plan reviews within the workflow
o Adding up to 2 additional actions to the workflow
o Configuration of fees, allowing creation of up to 3 new fees to accommodate
o Any changes to custom field layouts that are directly related to fees or included reports
• Customization/Configuration of any of these parameters beyond the scope listed above will
require the respective business process to be considered a “Unique Business Transaction”, as
described below.
Note: All transaction counts are quantified in the comments of the Investment Summary.
8.2 “Unique Business Transactions”
• Unique configuration of workflow or business process steps & actions, including output
actions
• Unique Fee configuration
• Unique Custom field configuration
8.3 “Geo-Rules”
• An automation event that references GIS data. Current geo-rule action types are:
Alert • Displays a pop-up with a custom message to the user, notifying them of
certain spatial data (i.e. noise abatement zones; flood zones; etc.).
Block • Places a block on the case and prevents any progress or updates from
occurring on the record (i.e. no status changes can be completed, no fees can
be paid, the workflow cannot be managed, etc.)
Block with
Override
• Places a block on the case and prevents any progress or updates from
occurring on the record (i.e. no status changes can be completed, no fees can
be paid, the workflow cannot be managed, etc.) However, the block can be
overridden by end-users who have been given the proper securities.
Exhibit E
63 / 66
Fee Date •Populates the CPI vesting date on the record if vesting maps are used by the
jurisdiction.
Field
Mapping
•A custom field or any field inherent in the EnerGov application can
automatically populate with information based on spatial data.
Required
Action
•A workflow action can automatically populate in the workflow details for the
particular record (i.e. plan, permit, code case, etc.) that requires the action
based on certain spatial data related to the case.
Required
Step
•A workflow step can automatically populate in the workflow details for the
particular record (i.e. plan, permit, code case, etc.) that requires the step
based on certain spatial data related to the case.
Zone
Mapping
•The zone(s) automatically populate on the “Zones” tab of the record (i.e. plan,
permit, code case, etc.).
8.4 “Intelligent Objects (IO)”
•Key components for automatically and reactively triggering geo-rules, computing fees, and
generating emails, alerts and other notifications.
8.5 “Intelligent Automation Agents (IAA)”
•A tool designed to automate task in a proactive manner by setting values and generating
emails and other tasks. On a nightly basis, a Windows service sweeps the EnerGov system
looking for IAA tasks that need to be run, then the associated actions are performed. The IAA
does not generate alerts or errors. Custom SQL queries are not Tyler deliverables.
8.6 “EnerGov SDK/API (Toolkits)”
•API’s developed by Tyler Technologies for extending the EnerGov Framework and
functionality to external agencies and systems. Full documentation is available for each
toolkit upon request.
Note: The EnerGov toolkits and related documentation are simply tools that allow clients to
create applications and integrations. The purchase of a toolkit/API does not imply any
development related services from Tyler Technologies. The client is responsible for working with
their IT staff and VAR’s to develop any necessary applications and integrations except as
otherwise noted in the Investment Summary or for any “in-scope” integrations.
Exhibit E
64 / 66
9 Glossary
Word or Term Definition
Application A computer program designed to perform a group of coordinated
functions, tasks or activities for the benefit of the user.
Change Control A systematic approach for managing change governing how Change
Requests will be received, assessed and acted on.
Change Management An approach for ensuring that changes are thoroughly and smoothly
implemented and that the lasting benefits of change are achieved. The
focus is on the global impact of change with an intense focus on people
and how individuals and teams move from the current situation to the
new one.
Change Request A form used as part of the Change Control process whereby changes in
the Scope of work, timeline, resources, and/or budget are revised and
agreed upon by participating parties.
Consumables Items that are used on a recurring basis, usually by Peripherals.
Examples: paper stock or scanner cleaning kits.
Control Point Occurring at the end of each Stage, the Control Point serves as a formal
client review point. Project progress cannot continue until the client
acknowledges the agreed upon Deliverables of the Stage have been
met or agree on an action plan to make the Deliverable acceptable and
move to next Stage while executing final steps of current Stage.
Cutover The point when a client begins using Tyler software in production.
Data Exchange A term used to reference Imports and Exports, and Interfaces which
allow data to be exchanged between an external system and Tyler
software.
Data Mapping The process of mapping fields from the Legacy System to the
appropriate location in the new system from one or more sources.
Deliverable A tangible or intangible object/document produced as a result of the
Project that is intended to be delivered to a client (either internal or
external) or vendor at a specific time.
End User The person for whom the software is designed to use on a day-to-day
basis.
Forms A document which is typically printed on a template background and
only captures data for one record per page. Forms are provided to
entity customers whether internal (employees) or external (citizens).
Imports and Exports A process within the system that a user is expected to run to consume
(Import) or produce (Export) a specifically defined file format/layout.
Interface A real-time or automated exchange of data between two systems.
Exhibit E
65 / 66
Install References the initial installation of software files on client services and
preparing the software for use during configuration. The version
currently available for general release will always be used during the
initial install.
Legacy System The system from which a client is converting.
Modification Modification of software program package to provide individual client
requirements documented within the Scope of the Agreement.
Peripherals An auxiliary device that connects to and works with the computer in
some way. Examples: mouse, keyboard, scanner, external drive,
microphone, speaker, webcam, and digital camera.
Phase A portion of the Project in which specific set of related products are
typically implemented. Phases each have an independent start,
Production Cutover and closure dates but use the same
Implementation Plans as other Phases within the Project. Phases may
overlap or be sequential and may have the same Tyler project manager
and Tyler project team or different individuals assigned.
Power User An experienced client person or group who is (are) an expert(s) in the
client business processes, as well as knowledgeable in the requirements
and acceptance criteria.
Project The Project includes all implementation activity from Plan & Initiate to
Closure for all products, Applications and functionality included in a
single Agreement. The Project may be broken down into multiple
Phases.
Project Plan The Project Plan serves as the master blueprint for the Project. As
developed, the Project schedule will become a part of the Project Plan
and outline specific details regarding tasks included in the Project Plan.
Project Planning Meeting Occurs during the Plan & Initiate Stage to coordinate with the Client
project manager to discuss Scope, information needed for project
scheduling and resources.
Questionnaire A document containing a list of questions to be answered by the client
for the purpose of gathering information needed by Tyler to complete
the implementation.
RACI A chart describing level of participation by various roles in completing
tasks or Deliverables for a Project or process. Also known as a
responsibility assignment matrix (RAM) or linear responsibility chart
(LRC).
Reports Formatted to return information related to multiple records in a
structured format. Information is typically presented in both detail and
summary form for a user to consume.
Scope Products and services that are included in the Agreement.
Exhibit E
66 / 66
Software Upgrade References the act of updating software files to a newer software
release.
Stage The top-level components of the WBS. Each Stage is repeated for
individual Phases of the Project and requires acknowledgement before
continuing to the next Stage. Some tasks in the next Stage may begin
before the prior Stage is complete.
Stakeholder Presentation Representatives of the Tyler implementation team will meet with key
client representatives to present high level Project expectations and
outline how Tyler and the Client can successfully partner to create an
environment for a successful implementation.
Standard Included in the base software (out of the box) package.
Statement of Work (SOW) Document which will provide supporting detail to the Agreement
defining Project -specific activities and Deliverables Tyler will provide to
the client.
Test Plan Describes the testing process. Includes “Test Cases” to guide the users
through the testing process. Test cases are meant to be a baseline for
core processes; the client is expected to supplement with client specific
scenarios and processes.
Validation (or to validate) The process of testing and approving that a specific Deliverable,
process, program or product is working as expected.
Work Breakdown
Structure (WBS)
A hierarchical representation of a Project or Phase broken down into
smaller, more manageable components.
Exhibit E
Exhibit F
1
Exhibit F
Modifications
Modification: Time of use electric billing.
• Delivery / Availability Date: July 2022 (Version 2022.2)
• Cost: $60,000.00
• Description: The City of Vernon has requested a modification to the MUNIS Utility Billing system
to enable Time of Use electric billing using one single Service/Rate on the Account. MUNIS UB
will be enhanced to allow for multiple Rate Tables to be defined for a single Rate Master. Using
a new “TOU code” field on the Rate Table screen each Rate Table will be assigned to a Time of
Use period. The TOU Codes will be new Miscellaneous codes (user definable) and will be used
to distinguish one TOU period from another; examples, “On-Peak” and “Off-Peak”. With these
codes the total On-Peak KWH usage (or KW read) and total Off-Peak KWH usage (or KW read)
can be collected/passed separately (per meter) from the meter reading system and be billed at
their corresponding rates. MUNIS UB will not store interval readings or calculate the total KWH
usage per TOU period, but instead will expect the total KWH (or KW) per TOU period per billing
period to be passed from the meter reading solution. In this case it will be Itron MVRS-90, for
which a new meter reading import file format will be created. Consumption units from each
channel on the meter will be stored in consumption history and printed on the bill statement,
along with the reading time, charge amount, and TOU code.
Modification: City of Vernon KVAR billing calculation.
• Delivery / Availability Date: July 2022 (Version 2022.2)
• Cost: $10,000.00
• Description: Additionally there will be a modification to match the City of Vernon KVAR billing
calculation. A new KVAR charge calculation that 1) divides KWH by KW to determine hours,
2)divides KVAR by hours to establish a KVAR max, and 3) bills the difference between the KVAR
max and 20% of peak KW against a rate. The modification will match the provided calculation.
Exhibit F
2
Exhibit G
1
Exhibit G
Annual Support and Hosting Statement of Work
In the event of a conflict between the terms of this Support tatement of Work and the Agreement, the
terms and conditions of this Support Statement of Work shall prevail. This Support Statement of Work
and the Agreement represents the complete agreement regarding the subject matter and replaces any
oral or written communications between the Client and Tyler.
I. Overview
As more particularly described in the Agreement, the DHD System Maintenance includes a non-
transferrable, limited, nonexclusive limited right to use the SaaS Services for named Client staff. This
includes:
• The use of the Client Production System in the offices,
• The use of the offline version of the System (“Field Client”),
• Software support, i.e. correction of System-generated errors and identified bugs in the approved
and implemented System functionality, and work stoppage issues created by these errors,
• Hosting of Client data and complete System application,
• Technical support to Client staff handled through Client and Tyler Maintenance Support team for
modules on the current production System.
• Software Support
A. Software Version Releases
1. Although there are no formal software version releases, the DHD system is periodically
updated to include system-wide improvements and features. As these updates are
completed, they are implemented to the live system at no additional charge to the Client.
2. Tyler will notify the Client of any software modifications and revisions. The notification
shall include, but may not be limited to, a statement describing the effect of including the
software change on the system, application programs, data files, workstation functions and
services, and personnel training recommendations.
B. Client Issue Tracker
The System includes the Client Issue Tracker module. The Client System Administrators (CSAs)
are able to enter issues, open tickets, and enter requests. CSAs can also monitor the progress of
the ticket as it moves through the system and are alerted when the issue is resolved. Each issue
is assigned a priority level and a status, so pending issues can be addressed in order from highest
priority to lowest as defined by Client and specified to Tyler staff.
Exhibit G
2
C. Bug/Error/Break Fixes
1. Bugs, errors, and breaks are defects in the product, that is, a deviation between the
functionality of the product and its actual performance. A bug fix is required to change the
code to repair the bug. Bug fixes could be associated with a single line of code or large
portions of code thus requiring more development time.
2. Critical Bugs are defined as problems that create a Client work stoppage, problems that
affect the Client’s ability to use the System as it was designed, problems that prevent the
Client from doing business, or problems that prevent the Client from submitting data to the
System.
a) If the Client reports an issue as a Critical Bug, Tyler staff will review and verify the
status. If the issue does not qualify as a Critical Bug as defined above, Tyler staff will
update the issue status, assign it to a Work Order, and notify Client.
3. Escalated Issues are defined as those issues that do not meet the qualifications of a Critical
System Bug but still need to be addressed and corrected as soon as possible, e.g. before all
other issues in Issue Tracker except Critical Bugs. Only Tyler staff is able to Escalate Issues.
The types of issues that can be elevated to an Escalated Issues status are:
a) Time-sensitive or urgent report requests that have a hard date and/or time
deadline, such as media requests or legislative reports,
b) Time-sensitive or urgent change requests that have a hard date and/or time
deadline, such as state-mandated changes regarding permit renewals, licensing, or billing.
Additional charges may apply to escalated change requests that fall outside the original
Scope of Work.
4. Critical Bugs and Escalated Issues receive top priority in the maintenance schedule. When
Critical Bugs and Escalated Issues are reported, they are verified by Tyler, acknowledged, and
typically resolved within twenty-four (24) hours. If a Critical Bug will take longer than twenty-
four (24) hours to correct, the Client will be notified of the proposed correction within twenty-
four (24) hours. If there are more than three (3) Escalated Issues in the Client System at one
time, a Work Order will be created containing only the Escalated Issues, and will be moved
into the development schedule as soon as possible. The estimated turnaround for Escalated
Issues is seven (7) business days.
5. A Work Order is defined as a list of issues, grouped by issue priority and system module,
created by Tyler staff and approved by the Client. Work Orders may contain up to twenty (20)
issues and must be approved by Client signature before added to the maintenance schedule.
Once a Work Order is complete, the Client will have 30 calendar days to review, test, and
accept the Work Order by Client signature, or reject the changes in writing, with detailed
documentation of the reasons for rejection. Once the Client accepts the Work Order, the
changes will be pushed to the Client Production System within two (2) business days. All items
within a Work Order will be pushed to production at one time, not piecemeal. The estimated
turnaround time for Work Orders is sixty (60) to ninety (90) business days.
Exhibit G
3
a) Once a Work Order is pushed to the production system and verified by Client, the
Client will sign a completion form, indicating acceptance of all the issues within the Work
Order. No additional Work Orders will be moved into development until the completion
form is signed.
D. State-Mandated Changes
1. During the course of this contract, the federal, state, or county laws, ordinances, policies,
or procedures may be changed or updated, and require the addition of fields to system
screens and/or format changes to printable forms, or a change in the format in which the data
is collected or output on a standard form directly relating to a module included in the Client
Production System. Tyler will accommodate up to one (1) form change and ten (10) field
changes per module annually. Further changes will be quoted on a case-by-case basis at the
standard rate of $200 per hour.
2. In the event that major functionality or report changes are required as the result as a law
or ordinance change, the upgrade may require additional funding and will be quoted on a
case-by-case basis at the standard rate of $200 per hour.
E. System Enhancements
1. System Enhancements are defined as change requests and feature requests, which affect
System appearance and/or functionality not included in the existing System functionality or
that fall outside the system Scope of Work and/or approved system documentation.
2. The Tyler Project Team on a case-by-case basis evaluates change requests. Each change
request will be reviewed against the original System scope of work and approved
specifications, and will be quoted to the Client at the standard per-hour development rate.
3. Feature requests are evaluated by the Tyler Project Team on a case-by-case basis. Each
request will be reviewed against the original scope of work and approved system
specifications, and will be quoted to the Client at the standard per-hour development rate.
4. All changes and enhancements to the system will be quoted to the client on a case-by-
case basis. No billable work will be performed until both parties sign a written agreement
that includes scope of work, project timeline, and approved payment milestones.
5. Changes and features are first implemented and tested on Tyler’s Development server.
After the change is approved internally, it is pushed to the Testing server. This server is the
Client’s testing environment, which is an exact replica of the production system. This testing
environment is standard in the system, and there is no extra fee for this feature. Once the
enhancements have been fully tested and approved by the Client, they are pushed to the
production system where they are immediately available to all users. There is no downtime
for any user, and no extra software installations are necessary.
6. Change and feature requests will be addressed in ninety (90) to one hundred and twenty
(120) working days, depending on type of request, complexity, and current development
schedule.
Exhibit G
4
F. Priorities
The Priority field helps define an issue’s importance to the Client and is used to determine delivery
dates. The options are: Very High, High, Medium, Low, and Very Low.
1. The “Very High” status is reserved for Work Stoppage bugs only. The status of a Work
Stoppage is strictly reserved for bugs that are preventing use of the system. Work Stoppage
Bugs are corrected within 24 hours unless otherwise notified by the Tyler Maintenance Team.
2. In the event of a major issue that impacts production, procedures are in place to allow
immediate attention to focus on that item whether it requires programming resources or
other Tyler staff participation.
3. All escalation is handled through Tyler technical support. Depending on the type of issue,
the system may escalate an item to one department or another (for example, Database
Administration, Project Management, or Development). Any time an issue is escalated to
senior technical staff the Client will receive an estimated correction time and a reason for the
escalation to senior tech staff.
G. Project Procedures
Each deliverable document or Work Order will be approved in accordance with the following
procedure:
1. One printed draft of the deliverable document is submitted to the Client Project Manager,
with a deliverable acceptance document including an approval signature page. It is the Client
Project Manager’s responsibility to make and distribute additional copies to the other
reviewers.
2. Within five (5) business days the Client Project Manager will either approve the
deliverable or provide the Tyler Project Team written documentation of the discrepancies.
3. The Tyler Project Manager will resubmit, in electronic form, the final version of the
deliverable document to the Client Project Manager for approval. The Client Project Manager
will provide final written approval within five (5) working days.
4. Reasonable delays in this approval process will be considered and allowed if agreed by
the Tyler and the Client Project Manager.
H. Escalation Procedure
When a conflict arises between Client and Tyler, the project team member(s) will first strive to
resolve the problem internally. The following procedure will be followed if resolution is required
to a conflict arising during the performance of this SOW:
1. Level 1: If the project team cannot resolve the conflict within five (5) working days, the
Client Project Manager and Tyler Project Manager will meet to resolve the issue.
Exhibit G
5
2. Level 2: If the conflict is not resolved within five (5) working days after being escalated to
Level 1, the Client Project Sponsor will meet with the Tyler Project Executive and Project
Manager to resolve the issue.
3. Level 3: If the conflict remains unresolved after Level 2 intervention, resolution will be
addressed in accordance with the Project Change Control Procedures or termination of this
SOW, the Hosting SOW, and contract under the terms of the Agreement.
4. During any conflict resolution, Tyler agrees to provide services relating to items not in
dispute, to the extent practicable pending resolution of the conflict.
I. Rate for Additional Work
1. Changes to the system appearance and functionality will be quoted on a case-by-case
basis at a rate of $200 per hour. This price covers all project management and development
staff time. Travel and other expenses are not included in the per-hour price and may be
quoted separately as necessary. No billable work or travel will be performed until both
parties sign a written agreement that includes scope of work, project timeline, and approved
payment milestones.
II. System Hosting
System Hosting includes hardware support and maintenance for all Tyler-controlled equipment involved
in hosting the Client’s system, data and application storage, data and application backups, and disaster
recovery.
A. Connectivity
The DHD system is accessed through an Internet browser and an Internet connection. No
additional Client connectivity is required to access the full functionality of the production DHD
system.
B. Data Storage
The data storage subsystem is configured with 9 terabytes of storage and can be expanded at any
time if necessary for the term of the contract.
C. Backups
The System is 100% web-browser based and is hosted on servers that Tyler maintains. Tyler is
responsible for backups, security administrations, and problem resolutions. Tyler will run nightly
backups of all data. The following backups are performed:
1. Nightly differentials,
2. Weekly move backup,
3. Monthly backup rotation.
Exhibit G
6
D. Disaster Recovery
In the event that data recovery is necessary following a disaster that would render data in the
primary database unrecoverable, Tyler would look first to the most recent incremental backup of
data and attempt to restore. In the event that both the primary database and the incremental
backup experienced a catastrophic failure, Tyler would restore from the nightly incremental
backup. In the event that all three of these data sources were unavailable or had catastrophic
failures, Tyler would retrieve the most recent daily or weekly backup from the long-term backup
storage and restore. An exception to this process would be if data were available from another
backup source maintained at the Client site – at that point, if the client felt their copy was the
most up-to-date, Tyler would restore data from the copy the Client deemed appropriate.
E. Hardware Support
Hardware is defined as the processor(s), RAM, hard disk(s), motherboard, NIC card, and other
related components included in the Tyler server assigned to the Client System. All hardware
components directly relating to the Client System will function properly and any failed component
will be replaced immediately at no additional Client cost. The replacement process will begin
when the cause of the problem has been determined. Hardware replacement is guaranteed to
take no more than four (4) hours.
F. Network Availability
Network uptime occurs when the functionality of all Tyler network infrastructure including
cabling, switches, and routers, is operating as designed. Network downtime occurs if the Tyler
servers are unable to transmit and/or receive data, and if the Client opens a service ticket for the
incident in the System ticket-tracking module. Network downtime is measured from the time the
Client ticket is opened to the time the issues is resolved and the Tyler network comes back online.
The Tyler network will be available 99.9% of the time, excluding scheduled maintenance or
upgrades approved by both Client and Tyler.
G. Infrastructure Guarantee
Critical systems include all power and HVAC infrastructure, UPS equipment, and cabling. Power
supplies of individual servers are not included (see below for Hardware Guarantee). Critical
systems downtime occurs when a Tyler server assigned to Client System is shut down because of
power or heat problems, and if the Client opens a service ticket for the incident in the Client
System ticket tracking module. Critical system downtime is measured from the time the Client
ticket is opened to the time the issue is resolved and the Tyler server comes back online. Tyler
critical systems, including power and HVAC, are available 99.9% of the time, excluding scheduled
maintenance periods.
H. Maintenance and escalation (scheduled and unscheduled)
1. Tyler will notify Client at least 48 hours in advance of any scheduled network downtime
for System maintenance and service.
Exhibit G
7
2. In the event of an unscheduled outage, Tyler will immediately notify the Client contact,
informing them of the outage and its estimated length. Should the outage last more than
four hours Tyler will provide an update to Client every four hours as to the system status.
3. All updates and notifications will be delivered via email to the Client contact.
I. Remedies
1. Should a Tyler outage occur that results in Client system unavailability in excess of the
guaranteed uptimes, Tyler will credit Client 5% of the monthly SaaS fee for every 5% of
downtime with 95% as the first credit threshold. Credits will be applied toward future SaaS
payments.
J. Exceptions
1. Delinquent customers may not take advantage of our uptime guarantee. Client must
request all credits in writing within three (3) calendar days of the reported downtime, and the
downtime must be from a single occurrence.
III. Customer Support
A. On-line Support: System includes online text based help down to the field level. Users can
hover the mouse over a field and popup text help for that field will appear.
B. Telephone Support: Telephone support for Client System Administrators between the
hours of 8:00 AM and 6:00 PM EST. There is a 24-hour emergency support line available for Client
System Administrators, but not general staff. General staff issues should be first directed to the
Client District System Administrator to determine that the issue does not pertain to Client policy.
If the issue is a legitimate system use issue and the Client District System Administrator is unable
to assist the user, the Client District System Administrator may call the Support line to receive
additional assistance from a Tyler staff member.
C. Virtual Support: Tyler technical staff can remote in to the application so that they can see
the exact screen that an employee is on at any time. This allows them the ability to assist as if
they were sitting next to the employee. The Client has to allow access to the system through the
Client firewall.
D. User Manual: Electronic user manual documentation is configured to reflect the custom
features of Client’s specific version on the application.
IV. Roles and Responsibilities
Role Responsibilities
Application Support (Table
Maintenance)
The Client will be responsible for making some table changes to
the system using Tyler-developed tools through the DHD system.
The Client will also be responsible for using Issue Tracker to
request changes to the system that are not available to them
Exhibit G
8
Role Responsibilities
through the system. Tyler is responsible for fully supporting the
application.
Communication The Client is responsible for appointing a System Administrator
who can verify and enter Issue Tracker items, set up users, etc.
This position requires no special software or hardware knowledge
and does not require a major time investment. Tyler is responsible
for notifying the client of scheduled outings, updates on system
changes, etc. Both the Client and Tyler are responsible for
communication about the DHD system.
Connection The Client is responsible for monitoring and ensuring that the
internet connection is working properly.
Hardware Maintenance The Client is responsible for all hardware purchased, installed, and
used by the Client. Tyler is responsible for application and server
hardware and peripheral equipment pertaining to those servers.
Information Services
Technical
The Client is responsible for maintaining Client’s own technical
staff as it relates to the Client’s existing infrastructure. Tyler will
be responsible for everything that applies to the production
system, data storage, and application and server hardware.
Network Support The Client is responsible for maintaining their own network
system so that users are able to access the Internet and a web
browser. Tyler is responsible for all network support to application
and data servers.
Security Monitoring The Client is responsible for monitoring Internet security and any
other security measures already in place. Additionally, the Client
will be responsible for maintaining the integrity of the internal
user security (permissions, passwords, etc.). Tyler is responsible
for monitoring security at the data and application server level.
Software Updates Tyler is responsible for all software updates on the application.
The Client is responsible for other applicable software updates on
the Client’s hardware (operating systems, Internet browser, etc.).
[The remainder of this page is left blank intentionally.]
City Council Agenda Item Report
Agenda Item No. COV-414-2020
Submitted by: Adriana Ramos
Submitting Department: Public Utilities
Meeting Date: November 17, 2020
SUBJECT
Professional Services Agreement with Northwest Electrical Services, LLC to Perform Technical Design,
Controls, Automation and Analytical Services
Recommendation:
A. Find that award of the proposed agreement is in the best interests of the City and, therefore, exempt
from the competitive selection process pursuant to Section 2.17.12 (B)(2) of the Vernon Municipal Code;
and
B. Approve and authorize the City Administrator to execute a Professional Services Agreement with
Northwest Electrical Services, LLC in substantially the same for as submitted, for a term of three years,
effective November 17, 2020, in an amount not to exceed $2,644,782, to provide technical design,
controls, automation, construction and analytical services and equipment for the Public Utilities
Department.
Background:
Over the last several years, Vernon Public Utilities (VPU) has focused on making improvements to
infrastructure, technology, and increasing efficiencies and service offerings, all with the ultimate goal of
providing quality reliable service at the lowest rates. As part of this effort, VPU continues to work toward
upgrading, improving, streamlining and standardizing utility delivery services and Supervisory Control
and Data Acquisition (SCADA) mechanisms in all facilities and equipment across utility divisions (i.e.,
electric, water, gas, and fiber). Improved systems, controls, data gathering and reporting capability
enable VPU to provide essential services more cost effectively, reliably, efficiently, and in a safer
manner. Furthermore, standardization saves the utility money, enables more effective troubleshooting
and more expedient restoration during emergencies and interruptions in service. The proposed
agreement with Northwest Electrical Services, LLC (NW) would enable VPU to continue to make
efficiency improvements and complete necessary maintenance and repair in various areas including
Generation, Delivery Services and Controls, the Water Capital Improvement Plan (CIP) and Electric CIP.
NW staff possess diverse technical skillsets covering a wide spectrum of industrial design, operations
and maintenance and can perform the necessary and highly technical tasks at a very competitive rate
and within a structure that assists VPU in controlling costs. The principals at NW have 77 years of
combined, direct industrial experience serving in various positions in engineering, field services, startup
and commissioning, operations and plant management. NW also has extensive experience in oil and
gas; power generation, transmission and distribution; and machinery automation. The proposed
agreement is exempt from competitive bidding pursuant to Section 2.17.12 (A)(10) of the Vernon
Municipal Code (VMC) and can be exempt from competitive selection pursuant to Section 2.17.12(B)(2)
if a direct award is found to be in the best interests of the City. Section 2.17.12(B)(3) of the VMC
indicates City Council has the authority to make such a finding when the proposed contract exceeds
$100,000. The best interests of the City are served by a direct award based on NW's demonstrated
expertise in a variety of relevant fields and their ability to provide services in a manner that will result in
significant cost savings for the City, as set forth in this Staff Report.
In consideration of the Department’s budget, staff obtained competitive rates from other contractors and
determined that the rates proposed by NW provide a significant value. Furthermore, NW has proposed to
charge VPU a fixed hourly rate with no markup on equipment purchases, resulting in a consistent,
reasonable, predictable cost where true savings can be realized. In contrast, the vast majority of
consultants charge markup on equipment purchases, and many consultants propose multiple hourly rates
and a scope of work that can later be supplemented with extra charges and additional overhead. NW
proposes to be on site and available to VPU consistently and at a very reasonable, controlled expense
compared to the typical consultant. NW staff responds to trouble calls at all times throughout the day and
can perform technical troubleshooting at unconventional times (e.g., late night/early morning, weekends)
without additional charge.
As reflected in the proposal from NW, the company has lent its expertise on various projects as part of
the three-year agreement approved by City Council in June 2018. At the time, there was a specific pace
and scope planned for the water projects as staff prepared for much needed maintenance and a gradual
overhaul of the City’s wells. Unfortunately, the deteriorating condition of the water facilities did not allow
for the projects to be completed in an ongoing systematic manner over the three-year period as initially
intended. Multiple wells failed, forcing the City to rely on imported water. Imported water has historically
cost the City over one million dollars per year and is approximately four times more expensive than
pumping the City’s allocated ground water. Following the failure of multiple wells within a short period of
time, the Water Division reprioritized and accelerated projects, and increased the workload for NW, in
order to return wells to operation swiftly, thus mitigating the need to import water.
While in May of this year the City secured the Water Bond to fund the projects, the Water Bond itself
places additional pressure on the City to complete projects within a strict timeline. Presently, the Water
Division is embarking on year two of a planned five-year CIP, with the first three years of the CIP being
funded from bond proceeds that must be spent within a strict timeline. NW is a critical component in
completing this work on schedule due to their technical expertise in many different areas, sparing the
utility from soliciting and contracting with a number of different contractors. This working relationship with
NW across many different projects fosters consistency and high-quality work products, streamlining
progress towards the objective to fully upgrade and automate the operation of all existing and planned
future well sites, storage facilities and pumping plants. The refurbishment of the well sites that were
originally put into service as early as the 1950’s will strengthen reliability as well as relieve reliance on
very expensive imported water from the Metropolitan Water District.
Throughout the many projects that NW has been involved with, NW makes a point to involve VPU field
staff in every step of the process, conveying a vast amount of knowledge regarding the controls,
operation and maintenance of electrical and control systems, thus adding tremendous value to all VPU
divisions. As a result, VPU now has the in-house capability to troubleshoot many technical issues and
operate the units in a much more efficient and economical manner.
Briefly outlined below, the proposed scope of work for NW includes the following:
1. Water system CIP project design, analysis and construction, networking, communication and
connectivity, oversight and commissioning of new systems.
2. Replacement of the existing water and electric SCADA controls system to enable safe access to near
real time data.
3. Technical support for relay testing, maintenance and programming along with other utility-based
controls, reporting and communications mechanisms.
4. Water and electric control systems network design to securely enhance operational capabilities and
improve troubleshooting and resiliency.
5. Operational upgrades and maintenance of the H. Gonzales turbine units including ongoing support
and maintenance of the units as necessary, in addition to implementing black start capabilities with new
automated controls.
6. Subject matter expertise and analysis in the following areas: cybersecurity, automation and controls,
utility management, engineering support, key performance indicators and management to field
info-metrics.
7. Development of VPU staff to enhance operational skill sets, improve project management
capabilities, increase proficiency in design and specifications and competence in SCADA-related
areas.
In addition to NW’s qualifications identified above, other qualifications include:
• Unlike traditional design firms, NW has substantial experience in utility plant staff management,
budgeting, cost benefit analysis, cost tracking, resource and personnel management. NW possesses the
ability to provide full life cycle costs of a design, factoring in fixed and variable expenses for operations
and maintenance, and competently analyzing remaining life of existing assets, including life cycle
extension options.
• Ability to deliver client resource training through on-the-job training and classroom-structured training.
• Siemens generator and relay testing operations.
• Design and installation experience in utility delivery systems.
• Database and core programming experience in many languages: Java and Java script, C++, Python,
.NET.
Award of this contract is prudent in order for VPU to efficiently and effectively streamline and upgrade
utility facilities, equipment and processes in order to increase reliability, bolster safety, lower operational
costs and enhance overall efficiency of operations across all utility divisions.
The proposed agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact:
Based on the scope of work and the proposed terms, the fiscal impact to the City is projected to be
$2,644,782 over the term of the 3-year agreement. The majority of this work will be funded with bond
proceeds. The proposed agreement includes $557,300 for material purchases to be made by NW on
behalf of the City. While the City is not obligated to spend the entire amount allotted for materials, City
staff will have the flexibility to acquire necessary equipment from NW when appropriate.
Attachments:
1. Services Agreement with Northwest Electrical Services
June 8, 2020
1
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND NORTHWEST
FOR TECHNICAL DESIGN, CONTROLS, AUTOMATION AND ANALYTICAL
SERVICES
COVER PAGE
Contractor: Northwest Electrical Services LLC
Responsible Principal of Contractor: John S. Blizman, General Manager
Notice Information - Contractor: Northwest Electrical Services LLC
17420 Goldenview Drive
Anchorage, AK 99516
Attention: John, Blizman – General
Manager
Phone: (877) 336-3539
Facsimile: (484) 551-3370
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Abraham Alemu
General Manager of Vernon Public Utilities
Telephone: (323) 583-8811 ext. 250
Facsimile: (323) 826-1425
Commencement Date: November 17, 2020
Termination Date: November 16, 2023
Consideration: Total not to exceed $2,644,782 (includes all
applicable sales tax); and more particularly
described in Exhibit B
Records Retention Period Three (3) years, pursuant to Section 11.20
June 8, 2020
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND NORTHWEST
ELECTRICAL SERVICES LLC FOR TECHNICAL DESIGN, CONTROLS, AUTOMATION AND
ANALYTICAL SERVICES
This Agreement is made between the City of Vernon ("City"), a California charter City
and California municipal corporation (“City”), and Northwest Electrical Services LLC, a limited
liability company (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on November 17,
2020.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set
forth in the Contractor's proposal to the City ("Proposal") dated October 28, 2020, Exhibit “A”, a
copy which is attached to and incorporated into this Agreement by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and
satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, all personnel
required to perform the services under this Agreement.
3.2 Contractor shall not subcontract any services to be performed by it under
this Agreement without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
June 8, 2020
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4.0 TERM The term of this Agreement shall commence on November 17, 2020, and
it shall continue until November 16, 2023, unless terminated at an earlier date pursuant to the
provisions thereof.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor in accordance with the payment schedule set forth in
Exhibit “B” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this
Agreement, shall not exceed $2,644,782 without the prior authorization of the City, as
appropriate, and written amendment of this Agreement.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and
incidental labor, and transportation which may be required for furnishing services pursuant to
this Agreement for base staffing of two (2) principals in accordance with the Proposal. Materials,
supplies, and equipment may be purchased by Contractor with written approval of the City, and
invoiced to the City at cost to Contractor. Materials shall be of the highest quality. The above
Agreement fee shall include all staff time and all clerical, administrative, overhead, insurance,
reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses
for two (2) principals in accordance with the Proposal.
5.4 City shall reimburse Contractor only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the
following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the
services that Contractor agrees to render pursuant to this Agreement, which have been
approved in advance by City and awarded in accordance with this Agreement.
June 8, 2020
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5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs and/or payments specifically
authorized in advance in writing and incurred by Contractor in the performance of this
Agreement.
5.5 Contractor shall not receive any compensation for extra work performed
without the prior written authorization of City. As used herein, “extra work” means any work that
is determined by City to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services and which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement. Compensation for any authorized
extra work shall be paid in accordance with the Proposed Service Terms as set forth in Exhibit
“A”, if the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at
Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor s hall have the
sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and which arise from or are necessary for the
performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed, authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
June 8, 2020
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6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, consultants, and other
staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials,
employees and agents against, and will hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations,
errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to
professional negligence, that may be asserted or claimed by any person, firm or entity arising
out of or in connection with the work, operations or activities of Contractor, its agents,
employees, subcontractors, or invitees, provided for herein, or arising from the acts or
omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to
perform any term, provision, covenant or condition of this Agreement, except to the extent such
claims or liabilities arise from the gross negligence or willful misconduct of City, its officers,
elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Agreement, including any extensions thereto. The policies shall state that they afford primary
June 8, 2020
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coverage.
i. Automobile Liability with minimum limits of at least $1,000,000 combined single
limit, including owned, hired, and non-owned liability coverage.
ii. Contractor agrees to subrogate automobile liability resulting from performance
under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its
respective employees, agents, and City Council from and against all claims, liabilities, suits,
losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under the performance of
the services.
iii. General Liability with minimum limits of at least $1,000,000 per occurrence and
$2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the
policy as additional insureds as respects liability arising out of the Contractor's performance of
this Agreement.
(1) If Contractor employs other contractors as part of the services rendered,
Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth
herein.
(2) Contractor agrees to subrogate General Liability resulting from
performance under this agreement by agreeing to defend, indemnify and
hold harmless, the City, and its respective employees, agents, and City
Council from and against all claims, liabilities, suits, losses, damages,
injuries and expenses, including all costs and reasonable attorney’s fees
(“Claims”), which are attributable to any act or omission by the City under
June 8, 2020
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the performance of the services.
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000,
where such risk is applicable. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate. Contractor shall maintain such
coverage for at least one (1) year after the termination of this Agreement.
v. Contractor shall comply with the applicable sections of the California Labor Code
concerning workers' compensation for injuries on the job. In addition, Contractor shall require
each subcontractor to similarly maintain workers’ compensation insurance in accordance with
the laws for California for all of the subcontractor’s employees. Compliance is accomplished in
one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the
State of California; or
(2) Secure and maintain in force a policy of workers' compensation insurance
with statutory limits and Employer's Liability Insurance with a minimal limit
of $1,000,000 per accident. The policy shall be endorsed to waive all
rights of subrogation against City, its directors, commissioners, officers,
employees, and volunteers for losses arising from performance of this
Agreement; or
(3) Provide a "waiver" form certifying that no employees subject to the Labor
Code's Workers' Compensation provision will be used in performance of
this Contract.
vi. Each insurance policy included in this clause shall be endorsed to state that
coverage shall not be cancelled except after thirty (30) days' prior written notice to City.
vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII.
viii. Prior to commencement of performance, Contractor shall furnish City with a
certificate of insurance for each policy. Each certificate is to be signed by a person authorized
by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by
June 8, 2020
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City. City may require complete, certified copies of any or all policies at any time.
ix. Failure to maintain required insurance at all times shall constitute a default and
material breach. In such event, Contractor shall immediately notify City and cease all
performance under this Agreement until further directed by the City. In the absence of
satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection
rights for premiums, attorney's fees and costs against Contractor by way of set-off or
recoupment from sums due to Contractor, at City's option; (b) immediately terminate this
Agreement and seek damages from the Agreement resulting from said breach; or (c) self-insure
the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including
attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment
from any sums due to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer
or employee of City and shall furnish such services in its own manner and method except as
required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor
has and shall retain the right to exercise full control over the employment, direction,
compensation and discharge of all persons employed by Contractor in the performance of the
services hereunder. City assumes no liability for Contractor’s actions and performance, nor
assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by
or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and
save City harmless from all matters relating to the payment of its employees, subcontractors
and independent contractors, including compliance with social security, withholding and all other
wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors,
June 8, 2020
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agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term
disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the
City to Contractor shall remain the property of the City and shall be returned to the City upon
termination of this Agreement. All reports, drawings, plans, specifications, computer tapes,
floppy disks and printouts, studies, memoranda, computation sheets, and other documents
prepared by Contractor in furtherance of the work shall be the sole property of City and shall be
delivered to City whenever requested at no additional cost to the City. Contractor shall keep
such documents and materials on file and available for audit by the City for at least three (3)
years after completion or earlier termination of this Agreement. Contractor may make duplicate
copies of such materials and documents for its own files or for such other purposes as may be
authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its
work and results under this Agreement. Contractor, when requested, shall furnish clarification
and/or explanation as may be required by the City, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
June 8, 2020
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Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design
drawings, estimates and other Contractor professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of
this Agreement shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any
time to require performance or compliance by the other of any of its obligations or agreements
shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a
duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall
be binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this
Agreement or any rights hereunder without the prior written consent of the City and approval by
the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized
assignment or transfer shall be null and void and shall constitute a material breach by the
Contractor of its obligations under this Agreement. No assignment shall release the original
parties from their obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its
remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws,
rules, and regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
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enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to
reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to
which such party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Agreement shall be deemed a contract
and shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall
have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to
the jurisdiction thereof.
11.11.2 Entire Agreement. This Agreement, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation, and agreements (written or
oral).
11.11.3 Written Amendment. This Agreement may only be changed
by written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Agreement shall be of no force or effect.
11.11.4 Severability. If any provision in this Agreement is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Agreement, and the remaining provisions shall nevertheless continue
in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never
been part of this Agreement.
11.11.5 Order of Precedence. In case of conflict between the terms of
this Agreement and the terms contained in any document attached as an Exhibit or otherwise
incorporated by reference, the terms of this Agreement shall strictly prevail.
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11.11.6 Duplicate Originals. There shall be two (2) fully signed copies
of this Agreement, each of which shall be deemed an original.
11.11.7 Construction. In the event an ambiguity or question of intent
or interpretation arises with respect to this Agreement, this Agreement shall be construed as if
drafted jointly by the parties and in accordance with its fair meaning. There shall be no
presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of
any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity, and authority to
enter into and perform its obligations under this Agreement, and its execution of this Agreement
has been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach, or any other aspect of this Agreement, shall be settled by binding arbitration in
accordance with the Commercial Rules of the American Arbitration Association at Los Angeles,
California and judgment upon the award rendered by the Arbitrators may be entered in any
court having jurisdiction thereof. The City does not waive its right to object to the timeliness or
sufficiency of any claim filed or required to be filed against the City and reserves the right to
conduct full discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other
must be given in writing and by personal delivery or prepaid first-class, registered or certified
mail, addressed as follows. Notice simply to the City of Vernon or any other City department is
not adequate notice.
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If to the City:
City of Vernon
Attention: Abraham Alemu, General Manager of Public Utilities
4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
Northwest Electrical Services LLC
17420 Goldenview Drive
Anchorage, AK 99516
Attention: John Blizman – General Manager
Phone: (877) 336-3539
Facsimile: (484) 551-3370
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to
this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Agreement in whole or in part at any time, for any cause or without cause, upon
fifteen (15) calendar days' written notice to Contractor. If the Agreement is thus terminated by
City for reasons other than Contractor's failure to perform its obligations, City shall pay
Contractor a prorated amount based on the services satisfactorily completed and accepted prior
to the effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Agreement by written notice
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to the defaulting party. The notice shall specify the basis for the default. The Agreement shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of
default by Contractor, the City reserves the right to procure the goods or services from other
sources and to hold the Contractor responsible for any excess costs occasioned to the City
thereby. Contractor shall not be held accountable for additional costs incurred due to delay or
default as a result of Force Majeure. Contractor must notify the City immediately upon knowing
that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that
time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan
is not acceptable to the City or not received within 10 days of the necessary notification of Force
Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing
only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the
terminating party of further liability or responsibility under this Agreement, including the payment
of money, except for payment for services satisfactorily and timely performed prior to the service
of the notice of termination, and except for reimbursement of (1) any payments made by the City
for service not subsequently performed in a timely and satisfactory manner, and (2) costs
incurred by the City in obtaining substitute performance. If this Agreement is terminated as
provided herein, City may require, at no additional cost to City, that Contractor provide all
finished or unfinished documents, data, and other information of any kind prepared by
Contractor in connection with the performance of Services under this Agreement. Contractor
shall be required to provide such document and other information within fifteen (15) days of the
request.
11.19.1 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as
it may determine appropriate, services similar to those terminated.
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11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its
authorized auditors or representatives, shall have access to and the right to audit and reproduce
any of the Contractor's records to the extent the City deems necessary to insure it is receiving
all money to which it is entitled under the Agreement and/or is paying only the amounts to which
Contractor is properly entitled under the Agreement or for other purposes relating to the
Agreement.
The Contractor shall maintain and preserve all such records for a period
of at least three (3) years after termination of the Agreement.
The Contractor shall maintain all such records in the City of Vernon. If
not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or
reimburse the City for all reasonable and extra costs incurred in conducting the audit at a
location other than the City of Vernon, including, but not limited to, such additional (out of the
City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no
member, officer, or employee of the Contractor is a director, officer, or employee of the City of
Vernon, or a member of any of its boards, commissions, or committees, except to the extent
permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modify, explain or to be
a full or accurate description of the content thereof and shall not in any way affect the meaning
or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
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as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the
basic rate of pay.
11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with
the City’s Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit
“B”. Upon the City’s request, certified payroll records shall promptly be provided to the City.
11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Agreement, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit “C”.
[Signatures Begin on Next Page].
June 8, 2020
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IN WITNESS WHEREOF, the Parties have signed this Agreement as of the
Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos R. Fandino
City Administrator
Northwest Electrical Services LLC, a limited
liability company
By:
Name:
Title:
ATTEST:
_______________________________
Lisa Pope, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
_______________________________
Arnold M. Alvarez-Glasman,
Interim City Attorney
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EXHIBIT A
CONTRACTOR'S PROPOSAL
Proposal for Services and Material contract
November 2020 – November 2023
October 28, 2020
Forward
Northwest Electrical Services has been engaged in a three year contract from July 2018, and it has been an
extremely rewarding and exciting experience. At the time of the previous contract commencement, the water
system was not fully defined yet in terms of the current CIP. As the CIP developed during the last few years,
some of those projects took priority over the originally planned project scope. As the water CIP progresses with
ongoing work such as PP1/PP2/PP3 Electrical upgrades, Well 22, Well 23 among others, we are proud to have
been involved in work completed thus far.
Projects like Well 11, Washington Street sump, Well 12 upgrade, Well 15 upgrade, PP1 control valve automation
(essential to offload excess production with or without EV tank), Well 21 upgrade and substantial progress in the
new Water SCADA system, have been successfully completed. Some of those projects were unplanned
emergencies such as Well 12 Electrical Failure and Washington St. Sumps.
Also, we are proud and grateful to continue to support the City during emergency situations especially during
this unfortunate COVID pandemic period. We have significantly expanded and invested in our remote access
capabilities during this period for support.
We are proud of the relationship with the water projects team and operations staff. With the ongoing
development of the new Water SCADA System we have been able to forge a strong working relationship with
operations staff who regularly provide critical advice and guidance. Relationships such as the one with
operations have translated into successful completion of projects and will lead to further enhancements in
operational efficiency.
We have also supplied assistance as Subject Matter Experts, most notably with Bicent proceedings, where we
were extensively involved in data gathering and analysis and ultimately providing expert witness testimony on
the City’s behalf. Additionally, we have filled temporary resource gaps in areas of SEL relay testing, and Survalent
SCADA programming.
NORTHWEST ELECTRICAL SERVICES LLC
Design-Build-Commissioning-O&M of Electrical, Mechanical,
Automation and I&C Systems for Industry 17420 Goldenview Dr.
Anchorage AK 99516
http://nwelec.com
Phone: 877-336-3539
Fax: 484-551-3370
email: jblizman@nwelec.com
Projected Scope of Work
Now as we look forward to the next three years, dominating the work scope is the Water System CIP. However,
as we have learned during the last three years, and given our wide skillset range and breadth of experience
there are also unplanned events and projects that occur, that we now understand and can quantify.
1. High on the priority list remains the development of staff, either already employed or potential new
hires. Training and development in almost all disciplines needs to cover two areas of focus, the first
being the rapid initial development and ongoing development of operational skill sets. The second is
development of project staff in technical areas such as process control and analysis, design and
specification and automation skills. The goal of training and development is to prepare staff for
operational upsets and build staff skills that cross current boundaries and facilitate better succession
planning. Northwest Electrical Services has a very wide range of skillsets, from Management to trades,
Hardware engineering, automation, construction, design – build, and have successfully transferred these
skills to client staff during the course of our engagement.
2. The Water CIP as stated earlier dominates the work scope for the next two years and builds on the work
already completed. As this work involves not only upgrades / construction of existing assets, but also
engineering support for new assets (wells, boosters, switchgear and emergency generators) or studies,
and the continued development of the new Water SCADA system. High value will be placed on
autonomous control of the water system which will provide better operating efficiency overall. In
addition, the new water SCADA will develop support for mobile (tablet or phone based) read only
monitoring for staff and provide automated reporting. I am confident the water system installed at the
City will be a model for the efficient use of technology, assets, cyber security, redundancy and staff. A
demonstration of the new water SCADA system deployed at the City can be arranged at any time.
3. Development and training of a preventative maintenance program for the Water System’s electrical,
instrumentation and automation systems is critical to maintaining what is known as four 9’s or 99.99%
uptime and data integrity.
4. The Power SCADA, originally planned during the first contract term, will be progressed by leveraging the
Water SCADA software platform and network hardware as the Water CIP is completed. This work
involves not only a new SCADA interface but also a simulator to assist in the development of system
operators.
5. Ongoing support for the HG1 and HG2 units will continue in terms of control system support and
maintenance, operating analysis and troubleshooting, and black start capability to support City Hall.
6. Development of demonstration operation and simulator for one of the Station A diesel units. These
units are an important part of the City’s history, are still in excellent preserved condition and are a
valuable asset for the City which is known as “exclusively industrial”.
7. Subject Matter Expert and emergency assistance is allotted for and primarily involves Operations
Support, third party technical analysis and recommendations, network security and resiliency, insurance
support, SEL relay support, smart meter real time integration, budgeting, and City procurement support.
8. An amount is allotted for material purchases on behalf of the City (at cost), for those items where either
Northwest receives a substantial discount, or low cost items approved by Management. In all cases,
Northwest follows the City guidelines for competitive quotes versus item value.
The common thread in all of the above is the need for project work to be completed and intertwined with all
of those activities the critical need to train and develop staff. In fact, some of the project work like the
dispatch simulator, is specifically designed to train and develop staff. There have been numerous
retirements, with more to come, and many new hires. Northwest is committed in every way possible to the
training and development of staff.
Detailed Work Scope with Budgetary Material Cost
The following table represents the known scope and manhour estimates for projects being undertaken by the
City. The total manhours largely represent engineering / commissioning expected. Based on the scope the
following three years will be heavily labor intensive, representing an increase of approximately 8,300 manhours
over three years as compared to the previous contract. This represents an average 60 – 65 hour work week for
the three weeks out of 4 we propose to be on site.
Previous Contract Services Terms:
Northwest previously had a two-tiered rate structure for the City of Vernon. The two tiers were necessary to
ensure a minimum of 120 hours per month at an elevated rate of $177 per hour to cover residency expenses.
Since at that time, the water CIP was not developed yet, and schedules were not finalized, it was necessary to
maintain a minimum number of hours per month. Additional hours were charged at $120 / hour. The
combination of these two rates in a typical work month resulted in an effective rate of $142.80 / hour. In
addition, while the tier one rate covered air travel, the tier two did not, and any travel expenses were billed at
cost. Also, Northwest has not applied or considered a cost of living rate adjustment over the past three years.
Northwest charged the flat rates above, regardless of the skill set involved. Unlike other firms, skillsets such as
Project Management, Senior Engineer, Design Engineer, Commissioning Engineer, Test Engineer, Technician, ,
Network Design and Security, Drafting etc. all have various billable rates. The IEEE published typical rates for
various industries in 2019. A few key rates to consider:
1. Utilities – Median rate $175 / hour nationwide.
2. For the pacific census region, the median rate is $180 / hour.
3. For Experience of 25 or more years, the median rate is $185 / hour nationwide.
By comparison, Northwest has combined over 75 years in the Utility and process control industries. Moreover,
Northwest does not simply consult, we design and build which are added costs to consultancy design fees. The
previous effective rate of $142.50 / hour is quite competitive and represents a significant value below current
IEEE survey data.
Proposed Contract Services Terms:
Principal Rates
As the Water CIP and other projects and roles are now clearly defined and planned, we no longer require the
minimum 120 hours per month rate 1 structure and rate 2 structures for hours in excess of 120 per month.
We are pleased to inform that the proposed rate is the same $142.50 / hour flat rate which is inclusive of all
expenses for both principals (Mark Wray and John Blizman). There will be no additional charges for travel and
as in the past, never a charge for overtime or phone calls which we typically answer 24 X 7.
Additional Staff
If additional staff beyond two persons resident at any time is required, this would be at the cost of $120 / hour +
expenses billed at cost. This would be based on project requirements and must be authorized by the City before
deployment. This also represents no change to the previous contract.
Cost of Living Adjustments
Northwest will maintain the practice of not applying cost of living adjustments (inflation etc.), with the sole
exception of a major change in CA state tax rates. Should the future political landscape increase tax liability
beyond the current levels, Northwest will review the impact and consult with the City only if the impact
represents a significant cost restructuring.
Insurance
• NW already maintains the insurance levels as currently required by the City. Current
Insurance certificates renewed in March 2020 are on file with the City.
• NW actively retains CA DLR Registration.
Contract Term
• The contract term is 3 years.
Material Purchases
• Northwest will purchase material as required and only as authorized by the City on a
case by case basis with zero markup. The estimate for all work that we see as beneficial
for Northwest to purchase is $557,300.
Invoicing
• Invoices for Labor will be submitted once per month.
• All labor invoices shall be supported with timesheets.
• Invoices for material and/or expense cost if applicable will be submitted upon
authorization by the City to purchase.
• Material or expense invoices shall be supported with vendor quotations / bills, expense
receipts and prior City authorization(s) for purchase.
Estimated Costs
Based on the scope of work, and the proposed terms, Northwest estimates the cost of the labor portion of the
contract to be $2,087,482 and the material portion of the contract $557,300, for a total of $2,644,782.
Features of the Proposed Services and Terms
• Residency on site allows for a synergy between project completion and training and
development.
• Including the residency on site, the rate structure proposed is much less than market
consultant rates.
• There is consistency in the contract rate year to year.
• NW experience covers a wide spectrum of industrial design, operations and
maintenance.
• Our principals have held positions in engineering, field services, start-up and
commissioning, operations and plant front line to executive management. We have
worked in Oil and Gas, Power Generation, Transmission and Distribution and machinery
automation. We have worked in over 36 countries. Combined our principals have 76
years in direct industrial experience.
• We have demonstrated the ability and resources to pursue a concept to completion of
many multi-disciplined projects. Many of these projects involved engineering,
procurement and construction of civil, mechanical and electrical disciplines. Our
experience in operations and maintenance ensures less downstream problems with
equipment and troubleshooting.
• Unlike traditional design firms, we have substantial experience in utility plant staff
management, budgeting, cost benefit analysis, cost tracking, resource and personnel
management provides our clients with a partner in strategic planning and project
execution. We have experience in large project estimating, IRP development including
emerging technologies, contract management.
• We provide full life cycle costs of a design, factoring in O&M fixed and variable
expenses, and competently analyze remaining life cycle of existing assets, including life
cycle extension options.
• Our work philosophy is goal oriented. We work closely with clients and are often
embedded into the client’s organization as a partner as opposed to a consultant.
• We embrace, encourage and deliver client resource training. Many of our trained client
professionals have successfully transitioned from a previous trade role to a design,
supervisory and in a few cases to executive positions. We provide on the job training
and classroom structured training.
• We can perform many generator and relay testing operations and do so regularly for
Siemens.
• We have design and installation experience in Fire and gas systems.
• Our automation experience is substantial, and not limited to any specific vendors. Our
experience is considerable in SCADA, PLC’s and Embedded controllers. We have
substantial experience in substation automation with both SEL, Siemens and Alstom. We
are current and forward looking with technology. We are registered system integrators
with Aveva, Schneider Electric and Rockwell Software.
• Data integration between disparate, modern and legacy systems both on the plant floor
and corporate systems.
• Cyber Security design experience for all network systems.
• Aside from automation systems, we have core programming experience in many
languages, Java and Java script, C++, Python, .NET.
• We have substantial database programming experience. We have developed many
database applications leveraging raw field data into performance indicators on demand.
• Unlike many firms, we do not simply write specifications and plans. We have the ability
to not only provide engineering and research, we have the ability to build, sub contract,
manage and commission. This ability, while working closely with the client, provides a
much better handover situation to operations and maintenance.
• Unlike many firms, we do not apply rates based on skillsets utilized. Our rates are fixed
for a client. This gives our clients the ability to utilize our skillsets without concern over
the cost of any particular resource, or type of work we may be asked to complete. We
have found our rates to be very competitive, with a superior skillset matrix and the
flexibility to ensure work is completed. We do not charge overtime rates and often
there is no charge for off duty assistance.
While the contract reflects a significantly increased workload from the previous contract due mostly to
the water CIP schedule, we are as always committed to working as efficiently as possible and as a
dedicated and loyal partner with the City. We thank you for your continued trust i n our services.
Sincerely,
John S. Blizman
General Manager
Northwest Electrical Services LLC
17420 Goldenview Dr.
Anchorage, AK 99516
ph: +1.877.336.3539
fax: +1.484.551.3370
email: jblizman@nwelec.com
mobile: +1.610.937.3987
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EXHIBIT B
SCHEDULE
Detailed Work Scope with Budgetary Material Cost
The following table represents the known scope and manhour estimates for projects being undertaken by the
City. The total manhours largely represent engineering / commissioning expected. Based on the scope the
following three years will be heavily labor intensive, representing an increase of approximately 8,300 manhours
over three years as compared to the previous contract. This represents an average 60 – 65 hour work week for
the three weeks out of 4 we propose to be on site.
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EXHIBIT C
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or $11.55 per hour without health benefits.
Paid and Unpaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer’s compliance with the living wage ordinance. Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations, and
attorney’s fees, or to compel City officials to terminate the service contract of violating
employers.
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EXHIBIT D
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race, religious creed, color, national origin, ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer" or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.