20201201 City Council Agenda Packet
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, December 01, 2020, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Leticia Lopez, Mayor
Melissa Ybarra, Mayor Pro Tem
William Davis, Council Member
Carol Menke, Council Member
Diana Gonzales, Council Member
SPECIAL REMOTE PROTOCOLS
In accordance with Governor Newsom's Executive Order N -29-20, this will be a teleconference
meeting without a physical location to help stop the spread of COVID -19. This meeting will be
conducted entirely by remote participation via Zoom Webinar.
The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar-cc or by
calling (408) 638-0968, Meeting ID 995-5157-4757#.
You may submit comments to PublicComment@ci.vernon.ca.us with the subject line “December
1, 2020 City Council Meeting Public Comment Item #__.” Comments received prior to 8 a.m.,
Tuesday, December 1, 2020, will be read into the record.
CALL TO ORDER
FLAG SALUTE
ROLL CALL
APPROVAL OF THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the
subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific
matters.
Regular City Council Meeting Agenda
December 01, 2020
Page 2 of 6
PRESENTATIONS
1. Police Department
California Highway Patrol (CHP) “10851” Grand Theft Auto Recovery Award
Recommendation:
This is a presentation only. No action required by City Council.
2. Public Utilities
Increased Use of Ground Water
Recommendation:
This is a presentation only. No action is required by City Council.
3. Health and Environmental Control Department
Coronavirus (COVID-19) Vaccine Clinical Trial Update from University of Southern
California (USC) Keck School of Medicine
Recommendation:
This is a presentation only. No action required by City Council.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be
removed from the Consent Calendar by any member of the Council. Those items removed will be
considered immediately after the Consent Calendar.
4. City Clerk
Approval of the Minutes
Recommendation:
Approve the November 17, 2020 Regular City Council meeting minutes.
1. 20201117 City Council Minutes
5. City Clerk
Claims Against the City
Recommendation:
Receive and file the claims submitted by Vernon Tire Inc., dba Commercial Tire
Company, in the amount of $18,000; and Jason Felix, in the amount of $900.
1. 20201119 Vernon Tire Inc. DBA Commercial Tire Company Claim
2. 20201123 Jason Felix Claim
6. Finance/Treasury
Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 57, for the period of November 1
through November 14, 2020, which totals $4,931,288.20 and consists of ratification of
electronic payments totaling $4,714,541.49 and ratification of the issuance of early
checks totaling $216,746.71.
1. Operating Account Warrant Register No. 57
Regular City Council Meeting Agenda
December 01, 2020
Page 3 of 6
7. Public Works
Public Works Department Monthly Report
Recommendation:
Receive and file the October 2020 Building Report.
1. Public Works Department October 2020 Building Report
8. Finance/Treasury
Sale of Surplus Vernon Fire Apparatus and Equipment to Local Municipalities
Recommendation:
A. Approve and authorize the City Administrator to execute th e Purchase and Sale
Agreement with the City of Compton, in substantially the same form as submitted, for
the sale of: 1. One (1) 2002 Seagrave Engine with assigned hose complement and
equipment; 2. One (1) 1998 Spartan/LTI Truck 7576; and
B. Approve and authorize the City Administrator to execute the Purchase and Sale
Agreement with the City of Montebello, in substantially the same form as submitted,
for the sale of: 1. One (1) 2009 Seagrave Engine 7576; 2. One (1) 2009 Seagrave
Engine 779; 3. One (1) 2017 Hurst E-Draulic Cutter, spreader, ram, batteries, battery
charger, chains, tips, and accessories; and 4. One (1) 2014 Hurst Quad Power Unit,
cutter, spreader, ram, hoses w/quick couplers, chains, tips and accessories.
1. Purchase and Sale Agreement with City of Compton
2. Purchase and Sale Agreement with City of Montebello
9. City Administration
Donation of Surplus Vernon Fire Apparatus to Local Fire Academies
Recommendation:
A. Approve and authorize the City Administrator to execute the Deed of Gift and
Donation Agreement and Release with Rio Hondo Fire Academy, in substantially the
same form as submitted, for the donation of one (1) 2002 Seagrave Engine with
assigned hose complement and equipment; and
B. Approve and authorize the City Administrator to execute the Deed of Gift and
Donation Agreement and Release with Verdugo Fire Academy/Glendale Community
College, in substantially the same form as submitted, for the donation of one (1) 1998
Seagrave Engine with assigned hose complement and equipment.
1. Rio Hondo Deed of Gift & Donation Release
2. Verdugo Deed of Gift & Donation Release
Regular City Council Meeting Agenda
December 01, 2020
Page 4 of 6
NEW BUSINESS
10. Human Resources
Amendments to the Classification and Compensation Plan
Recommendation:
A. Approve new job descriptions for the positions of Code Enforcement Officer and
Utilities Program Analyst; and
B. Adopt Resolution No. 2020-42 amending Exhibit C of the Classification and
Compensation Plan, adopted by Resolution No. 2020-19 and as amended by
Resolution Nos. 2020-28, 2020-29, and 2020-32 to add new classifications and
associated salary ranges.
1. Code Enforcement Officer Job Description
2. Utilities Program Analyst Job Description
3. Resolution No. 2020-42
11. Finance/Treasury
Software as a Service Agreement with Tyler Technologies for a Citywide Enterprise
Resource Planning (ERP) Software System, Hosting, Implementation, and S upport
(Continued from November 17, 2020)
Recommendation:
Approve the Software as a Service Agreement with Tyler Technologies, Inc., in
substantially the same form as submitted, for the purpose of an upgrade from the
current Tyler ERP system (Eden) to a comprehensive ERP software system, which
would include modules for Munis, EnerGov, Digital Health Department (DHD), and the
Munis Utility Billing Customer Information System (CIS), with funds reserved for a
project management consultant in an amount not-to-exceed $3,439,726 for a three (3)
year term.
1. Software as a Service Agreement with Tyler Technologies, Inc.
ORAL REPORTS
City Administrator Reports on Activities and other Announcements.
City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff.
Regular City Council Meeting Agenda
December 01, 2020
Page 5 of 6
CLOSED SESSION
12. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
A. Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case No. 19STCV08859 and JAMS Reference No.
1100107175
B. City of Vernon v. Bicent (California) Malburg LLC
Los Angeles Superior Court Case No. 19STCP02411 and JAMS Reference
No.1220062657
CLOSED SESSION REPORT
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall,
located at 4305 Santa Fe Avenue, Vernon, California, and o n the City’s website, not less than 72
hours prior to the meeting set forth on this agenda.
Dated this 25th day of November, 2020.
By: __________________________________
Sandra Dolson, Administrative Secretary
Regular City Council Meeting Agenda
December 01, 2020
Page 6 of 6
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section
2.1-1).
Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for
public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m.
Agenda reports may be reviewed o n the City's website at www.cityofvernon.org or copies may be
purchased for $0.10 per page.
Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you
need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The
City Council cannot take action on any item tha t is not on the agenda but matters raised under
Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited
to three minutes per speaker unless a different time limit is announced. Speaker slips are available
at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be
set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If
you challenge any City action in court, you may be limited to raising only those issues you or
someone else raised during the public hearing, or in written correspondence delivered to the City
Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration.
Council Members may indicate a negative or abstaining vote on any individual item by so declaring
prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent
Calendar will be taken up following action on the Consent Calendar. Public speaker s shall follow
the guidelines as set forth under Public Comment.
New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for P ublic
Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these
matters in open session would prejudice the position of the City. Following Closed Ses sion, the
City Attorney will provide an oral report on any reportable matters discussed and actions taken. At
the conclusion of Closed Session, the Council may continue any item listed on the Closed Session
agenda to the Open Session agenda for discussion or to take formal action as it deems
appropriate.
City Council Agenda Item Report
Agenda Item No. COV-379-2020
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: December 1, 2020
SUBJECT
California Highway Patrol (CHP) “10851” Grand Theft Auto Recovery Award
Recommendation:
This is a presentation only. No action required by City Council.
Background:
The “10851” Grand Theft Auto Award is named after the California Vehicle Code section pertaining to
motor vehicle theft. This award is sponsored in collaboration between the CHP and American
Automobile Association (AAA) Insurance, and recognizes police officers throughout California who have
been proactive in recovering stolen vehicles and apprehending criminals involved in auto theft.
The “10851” pin is awarded to uniform officers who during a 12-month period achieve any of the following
criteria:
1.Make six separate auto theft recoveries cleared by arrests.
2.Recover twelve (12) stolen vehicles, of which a minimum of three (3) must be cleared by arrests.
Officer Patrick Cam, who is very proactive in auto theft investigations and has done a great job
combating auto theft crimes in our community, has achieved this benchmark. Given the very specific
requirements for such an award, very few officers ever achieve this type of recognition.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
City Council Agenda Item Report
Agenda Item No. COV-425-2020
Submitted by: Adriana Ramos
Submitting Department: Public Utilities
Meeting Date: December 1, 2020
SUBJECT
Increased Use of Ground Water
Recommendation:
This is a presentation only. No action is required by City Council.
Background:
The Water Division has significantly decreased the need to purchase imported water to meet demand.
With Well No. 15 and 21 rehabilitated/repaired and placed back into service, Vernon Public Utilities
(VPU) now has enough pumping capacity to meet its water demand with groundwater. Historically, the
Water Division has spent more than $1,000,000 per year on imported water. Staff projects imported
water expenses to be zero, or very minimal moving forward. As more Capital Improvement Plan (CIP)
projects are completed and the system becomes more reliable and efficient, VPU may have the potential
to sell water to neighboring agencies in the future.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
City Council Agenda Item Report
Agenda Item No. COV-430-2020
Submitted by: Veronica Petrosyan
Submitting Department: Health and Environmental Control Department
Meeting Date: December 1, 2020
SUBJECT
Coronavirus (COVID-19) Vaccine Clinical Trial Update from University of Southern California (USC)
Keck School of Medicine
Recommendation:
This is a presentation only. No action required by City Council.
Background:
On September 1, 2020, City Council approved a Memorandum of Understanding (MOU) with USC Keck
School of Medicine to partner in the pursuit to determine if an experimental vaccine known as AZD1222
would serve to protect against COVID-19. Since the formation of this partnership, efforts to establish two
(2) stationary trailer locations in the City of Vernon to conduct the vaccine trials have been underway.
Once ready, USC intends to enroll participants at the greatest risk of contracting COVID-19, such as
those from the Latino and Black communities, those older than 65, and factory workers. It is anticipated
that enrollment will begin in mid-December, with plans to be well ahead of the holiday season. USC
Keck School of Medicine will provide a presentation to discuss the latest details and logistics of the
COVID-19 clinical trials with City Council.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
City Council Agenda Item Report
Agenda Item No. COV-371-2020
Submitted by: Sandra Dolson
Submitting Department: City Clerk
Meeting Date: December 1, 2020
SUBJECT
Approval of the Minutes
Recommendation:
Approve the November 17, 2020 Regular City Council meeting minutes.
Background:
Staff has prepared and hereby submits the minutes for approval.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. 20201117 City Council Minutes
MINUTES
VERNON CITY COUNCIL
REGULAR MEETING
TUESDAY, NOVEMBER 17, 2020
COUNCIL CHAMBER, 4305 SANTA FE AVENUE
CALL TO ORDER
Mayor Lopez called the meeting to order at 9:01 a.m.
FLAG SALUTE
Mayor Lopez led the Flag Salute.
ROLL CALL
PRESENT:Leticia Lopez, Mayor (via remote access)
Melissa Ybarra, Mayor Pro Tem (via remote access)
William Davis, Council Member (via remote access)
Carol Menke, Council Member (via remote access)
Diana Gonzales, Council Member (via remote access)
STAFF PRESENT:
Carlos Fandino, City Administrator (via remote access)
Arnold Alvarez-Glasman, Interim City Attorney (via remote access)
Lisa Pope, City Clerk (via remote access)
Scott Williams, Finance Director (via remote access)
Abraham Alemu, Public Utilities General Manager (via remote access)
Fredrick Agyin, Health and Environmental Control Director
Michael Earl, Human Resources Director
Anthony Miranda, Police Chief
Dan Wall, Public Works Director
APPROVAL OF THE AGENDA
MOTION
Council Member Davis moved and Mayor Pro Tem Ybarra seconded a motion to approve
the agenda. The question was called and the motion carried unanimously.
PUBLIC COMMENT
Los Angeles County Fire Chief Pappas introduced herself and offered to be of assistance
to the Council and community.
Regular City Council Meeting Minutes Page 2 of 6
November 17, 2020
PRESENTATIONS
1.Presentation on Transition Plan for the Exide Facility
Recommendation: No action required by City Council. This is a presentation only.
Roberto Puga, P.G., Trustee, PathForward Consulting, Inc., presented a PowerPoint
outlining the purpose of the trust, transition plan, decontamination and deconstruction and
next steps.
In response to Council questions, Mr. Puga discussed the goal to leave the site in safe,
controllable condition. He anticipated completion by the end of 2021. He stated the
available funds would only permit addressing structures not subsurface contamination. He
discussed the potential sale and assumption of liability; funds available; value of property
and site clean-up cost estimate.
CONSENT CALENDAR
Council Member Menke pulled Item No. 9.
MOTION
Council Member Menke moved and Mayor Pro Tem Ybarra seconded a motion to approve
the Consent Calendar, with the exception of Item No. 9. The question was called and the
motion carried unanimously.
The Consent Calendar consisted of the following items:
2.Approval of Minutes
Recommendation: Approve the November 3, 2020 Special and Regular City Council
meeting minutes.
3.Operating Account Warrant Register
Recommendation: Approve Operating Account Warrant Register No. 56, for the period of
October 18 through October 31, 2020, which totals $11,106,222.76 and consists of
ratification of electronic payments totaling $10,844,643.29, ratification of the issuance of
early checks totaling $261,579.47 and voided Check Nos. 606307, 606382 totaling
$100,000.00.
4.City Payroll Warrant Register
Recommendation: Approve City Payroll Warrant Register No. 773, for the period of
October 1 through October 31,2020, which totals $3,092,832.24 and consists of ratification
of direct deposits, checks and taxes totaling $2,034,715.45 and ratification of checks and
electronic fund transfers (EFT) for payroll related disbursements totaling $1,058,116.79
paid through operating bank account.
5.Fire Department Activity Report
Recommendation: Receive and file the August 2020 Report.
6.Police Department Activity Report
Recommendation: Receive and file the September 2020 Report.
7.2019 Power Source Disclosure Program Annual Report and Power Content Label
Regular City Council Meeting Minutes Page 3 of 6
November 17, 2020
Recommendation: A. Ratify the submission to the California Energy Commission (CEC)
of the attestation signed by Vernon Public Utilities’ General Manager, of the veracity of
the 2019 Power Source Disclosure Program Annual Report; and
B. Approve the 2019 Power Content Label and authorize its submission to the CEC.
8.Access, License and Reimbursement Agreement with the Water Replenishment
District for Destruction of Well No. 5
Recommendation: A. Find that the proposed action is exempt from California
Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines §
15061(b)(3), the general rule that CEQA only applies to activities that may have a
significant effect on the environment, for the reason that any construction that occurs in
the future, relying on this approval, would be subject to CEQA review at that time and the
Water Replenishment District of Southern California (WRD) would be the lead agency,
with oversight by the State Water Resources Control Board (SWRCB); and
B. Approve and authorize the City Administrator to execute an Access, License and
Reimbursement Agreement with WRD, in substantially the same form as submitted, for
the purpose of destroying Well No. 5, in an amount sufficient to fund twenty percent of the
final costs of destroying Well No. 5 as well as an equal split (1/5) of shared costs included
in the Well Destruction Program Project, currently estimated to be in the amount of
$43,000, for a term of twenty years.
The following item was pulled from the consent calendar for individual consideration:
9.Request to Extend Electric Consumption Hurdle Date from rPlanet Earth Los
Angeles, LLC
Recommendation: Approve and authorize the City Administrator to grant the request from
rPlanet Earth Los Angeles, LLC (Customer) to adjust the established Electric Consumption
Hurdle date from January 1, 2021 to January 1, 2022 as a one-time-only exception.
Public Utilities General Manager Alemu explained the recommendation for a one-year
extension and potential budget impacts.
MOTION
Council Member Menke moved and Mayor Pro Tem Ybarra seconded a motion to approve
and authorize the City Administrator to grant the request from rPlanet Earth Los Angeles,
LLC (Customer) to adjust the established Electric Consumption Hurdle date from January
1, 2021 to January 1, 2022 as a one-time-only exception. The question was called and the
motion carried unanimously.
NEW BUSINESS
10.Services Agreement with BLX Group LLC for Financial Advisory Services
(Continued from November 3, 2020)
Recommendation: Approve and authorize the City Administrator to execute a services
agreement with BLX Group LLC for Financial Advisory Services, in substantially the same
form as submitted, in an amount not to exceed $600,000, for a three-year agreement
effective November 3, 2020 for financial advisory services.
Regular City Council Meeting Minutes Page 4 of 6
November 17, 2020
Finance Director Williams presented the staff report.
Council Member Gonzales expressed concern and suggested the Council review the other
proposals.
Council Member Menke asked if BLX assisted in the creation of the note against the City’s
Tehachapi property. Jeff Higgins, BLX Group, stated the Council and City Administration
made the decisions regarding the sale of the property and BLX only reviewed how the
rating agencies would view the sale of the land. Craig Underwood, President of BLX,
confirmed that BLX had no involvement in the Tehachapi property. He stated Erik Fresh
was never an employee of BLX.
MOTION
Mayor Lopez moved and Mayor Pro Tem Ybarra seconded a motion to approve and
authorize the City Administrator to execute a services agreement with BLX Group LLC
for Financial Advisory Services, in substantially the same form as submitted, in an amount
not to exceed $600,000, for a three-year agreement effective November 3, 2020 for
financial advisory services. The question was called and the motion carried 3-2, Council
Member Menke and Council Member Gonzales dissenting.
11.Software as a Service Agreement with Tyler Technologies for a Citywide Enterprise
Resource Planning (ERP) Software System, Hosting, Implementation, and Support
Recommendation: Approve the Software as a Service Agreement with Tyler Technologies,
Inc., in substantially the same form as submitted, for the purpose of an upgrade from the
current Tyler ERP system (Eden) to a comprehensive ERP software system, which would
include modules for Munis, EnerGov, Digital Health Department (DHD), and the Munis
Utility Billing Customer Information System (CIS), with funds reserved for a project
management consultant in an amount not-to-exceed $3,439,726 for a three (3) year term.
Finance Director Williams presented the staff report.
In response to Council questions, Finance Director Williams explained the cost for project
management consulting; estimated two years for full deployment; and proposed funding
sources. City Administrator Fandino suggested staff bring back a more refined project
scope and specific budget allocations.
Mayor Lopez suggested seeking additional grant opportunities.
Mayor Pro Tem Ybarra requested options excluding use of reserves and spreading the cost
over three years.
MOTION
Mayor Pro Tem Ybarra moved and Mayor Lopez seconded a motion to table the item and
directed staff to bring back specific budget allocations,including options to spread the project over
three years and/or not utilize reserves. The question was called and the motion carried
unanimously.
Regular City Council Meeting Minutes Page 5 of 6
November 17, 2020
12.Professional Services Agreement with Northwest Electrical Services, LLC to Perform
Technical Design, Controls, Automation and Analytical Services
Recommendation: A. Find that award of the proposed agreement is in the best interests of
the City and, therefore, exempt from the competitive selection process pursuant to Section
2.17.12 (B)(2) of the Vernon Municipal Code; and B. Approve and authorize the City
Administrator to execute a Professional Services Agreement with Northwest Electrical
Services, LLC in substantially the same for as submitted, for a term of three years, effective
November 17, 2020, in an amount not to exceed $2,644,782, to provide technical design,
controls, automation, construction and analytical services and equipment for the Public
Utilities Department.
Public Utilities General Manager Alemu presented the staff report.
In response to Council questions, Public Utilities General Manager Alemu stated the City
confirmed the materials costs were appropriate.
MOTION
Mayor Pro Tem Ybarra moved and Mayor Lopez seconded a motion to: A. Find that award
of the proposed agreement is in the best interests of the City and, therefore, exempt from
the competitive selection process pursuant to Section 2.17.12 (B)(2) of the Vernon
Municipal Code; and B. Approve and authorize the City Administrator to execute a
Professional Services Agreement with Northwest Electrical Services, LLC in substantially
the same form as submitted, for a term of three years, effective November 17, 2020, in an
amount not to exceed $2,644,782, to provide technical design, controls, automation,
construction and analytical services and equipment for the Public Utilities Department. The
question was called and the motion carried unanimously.
ORAL REPORTS
City Administrator Reports on Activities and other Announcements.
City Administrator Fandino provided an update on recent Police, Fire and Public Utilities
activities. He presented the recently completed renovations on the street island on Bandini
Boulevard near the 710 Freeway. He announced the installation of the COVID vaccination
trailers.
Health and Environmental Control Director Agyin reported that USC would be moving in
within the next 2 weeks and the Council will be provided a tour. He discussed the status
of the vaccine trails.
City Administrator Fandino reported on the Water Well 15 Rehabilitation Project
completion; indicated digital signatures would be utilized; and announced Operation Santa
on December 17, 2020.
Chief Miranda explained the virtual drive thru plans for Operation Santa.
Regular City Council Meeting Minutes Page 6 of 6
November 17, 2020
City Administrator Fandino provided a reminder to protect personal property in vehicles.
He announced the Vernon CommUNITY Grant Fund Committee meeting on November
18, 2020, at 10:00 a.m. and wished all a Happy Thanksgiving.
City Council Reports on Activities (including AB1234), Announcements, or Directives to
Staff.
Mayor Pro Tem Ybarra requested an update on the City’s purchase versus providing its
own water.
CLOSED SESSION
13.PUBLIC EMPLOYEE EVALUATION
Government Code Section 54957(b)(1)
Position: City Administrator
Deferred
ADJOURNMENT
Mayor Lopez adjourned the meeting at 10:40 a.m.
______________________________
LETICIA LOPEZ, Mayor
ATTEST:
_____________________________________
LISA POPE, City Clerk
(seal)
City Council Agenda Item Report
Agenda Item No. COV-422-2020
Submitted by: Sandra Dolson
Submitting Department: City Clerk
Meeting Date: December 1, 2020
SUBJECT
Claims Against the City
Recommendation:
Receive and file the claims submitted by Vernon Tire Inc., dba Commercial Tire Company, in the amount
of $18,000; and Jason Felix, in the amount of $900.
Background:
On November 19, 2020 and November 23, 2020, respectively, the City received the following claims:
Name of Claimant - Amount Demanded
Vernon Tire Inc., DBA Commercial Tire Company - $18,000
Jason Felix - $900
Pursuant to Municipal Code Section 2.11-1, the above information is listed on the City Council agenda
as soon after filing of the claim with the City as practical.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. 20201119 Vernon Tire Inc. DBA Commercial Tire Company Claim
2. 20201123 Jason Felix Claim
CLAIM FOR DAMAGES
TO PERSON OR PROPERTY
To: CITY OF VERNoN CITY CoUNC|L
Name a nt
RESERVE FOR FILING STAMP
CLAIM No.
INSTRUCTIONS'1. Claims for death, injury to person or to personal property must be filed not later
- than six (6) months after the occurrence. (Gov. Code Sec.91 12)2. Claims for damages to realproperty must be filed not later than oire (1) year
afler the occurrence. (Gov. Code Sec.g1 1.2)3. Read entire claim before filing.4. See page 2 for diagram upon which to locate place of accident5. This claim form must be signed on page 2 at bottom.6. Attach separate sheets, if necessary, io give full details. SlcN EACH SHEET7. Claim must be filed with City Clerk. (cov.Code Sec.9i5a)
fOU f,ITT CLERKSOFFICE
REf,EIUED
H0U19'?{'t pxl1,SS:43
Vernon Tire lnc. DBA Commercial Tire Com pany
me ress of Cla mant a
e ma na ura person
ome e p ne um
Business Telephone tturnUer
323-583-1561
NA
Business Address of Claimant City and State
3366 Leonis Blvd., Vernon, CA 90058
Give address to which you d esire notices or communications to be sent regarding this claim
H ow did DAMAGE or INJURY occur? Givefull particulars
Back pressure to our lateral sewer line casued damage to our plumbing.
When did DAMAGE or INJURY occur? G ive full particulars, date, time of day, etc.:
We noticed the damage on Oct. 30, 2020. Ataround .1pm.
Where did DAMAGE oTINJURY occur? Describe fully, and I ocateon diagram on reverse side of this sheet, where
approximate, give street names and address and measurements from landmarks:
The damage was in the lateral sewer line branched off from the Alcoa line
When the city jetted the Alcoa line to clear a blockage it forced debrey into our lateral line
causing damage.
What particularACT oTOMISSION doyou clai
causingthe injury or damage, if known:
m causedthe injury ordamage? Givenamesof Cityemployees, if any,
What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damages claimed
Back pressure to our building caused damage to our sewer lines.
WhatAMOUNTdo youclaimof each item of
computation:
injury ordamage as ofdate of presentation ofthis claim, givingbasisof
$18,000.00
$18,000.00
im on account of each item of prospective injury ordamage,qivingGive ESTIMATED AMOUNT as far as known you clabasisof computation:
PO Box 58707
Vernon, CA 90058
NA
Were you insured at the time of the incident? lf
payments received:
so, provide name of insurance company, policy numbers and amount of insurance
KBK lnsurance Group, lnc
policy#
Expenditures made on account of accident or lnjury: (Date - ltem)
11t04t2020
(Amount)
18000.00
Name and address of Witnesses, Doctors and Hospitals
Velocity Rooter & Plumbing Services - 323-g86-3725
READCAREFULLY
For all accident claims place on following diagram names of streets, including North, East. south, and west: indicate placeof accident by "X" and by showing house nu-mbei or distances to streei corners.
lf City.Vehicle was lnvolved, do="isnate bv letter'A" locatlon of City vehicle w-hen you first saw it,and by',B" location of yourselfor vour vehicle when vou first saw C-ity.vehiclb; bcation -of City vehicli aitime oiaiciiLni bv "AiJ;;d to;ation ot-vdrliiJtf 'or-yo*vehicle at the time of accident by "8 i', and th'e point oiimp-dci Oy 1a.;'""
NOTE:lf diagrams do not fit the situation, attach hereto a proper diagram signed by claimant.
FOR AUTOMOBILE ACCIDENTS
7nw
FO
that the
c
under of inc!
CU
attachme is true and correct.
Date:
11119t202
0
Jeffrey K Phillips
NOTE:MAY TO BE THEIR CLAIM IS APEN. CODE SEC. 72). CLATMS MUST BE F|LEDW|TH C|TY CLERK (GOVCODE SEC.91 5a). STATE LAW PROVIDES THAT tF yOU ARE NOT NOT|FIED OF
Signature.imant or person ng on his/her behalf,
ACTION BY THE CIry OF THIS CLAIM WITHIN 45 DAYS OF FILING THEN THE CLAIM ts DEEMED DENTED (SEE GOV. CODE SEC. 91 1.6 & 912.4)
Rev. 8/4/16
PLUMBING WORK ORDER / INVOICE !34
.FUee,r*efuf=61
I
I
I 323
I
/']C ltlrtl EtZc r A L f/rzeNAME
I ADDRES 2 ,_t5t^L^Lt o,vt 5' tgiv D
I I CA ct'f 6
I MAKE MODEL SERIAL #
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TOTAL MATERIALS
C,i fr eKC./AL,€d DC /Z 'ro o'e lJ ,3tz c
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tc lZ.b"tT o r''' -r A t'l.'€-vrt {.1l N l\p,a tLr d '5 |iq)t;.- i,
I HEREBY HORIZE THE ABOVE WORK TO BE DONE AS SO
I
ORDERED AND OUTLINED ABOVE. IT IS AOREED THAT THE SELLER
WILL RETAIN TITLE TO ANY EQUIPMENT OR MATERIAL FURNISHED
UNTIL COMPLETE PAYMENT HAS BEEN MADE. IF SETTLEMENT IS
NOT MADE AS AOREED. THE SELLER HAS THE RIGHT TO REMOVE
EQUIPMENT AND MATERIAL WITHOUT BEING HELD RESPONSIBLE
FOR ANY DAMACES RESULTINC FROM THE REMOVAL OF EQUIPMENT.I
TOTAL LABOR I
I
WORK ORDERED BY TOTAL
MATERIALS I
TOTAL
LABOR
TAX I
ABOVE ORDERED WORK HAS BEEN AND I ACKNOWLEDOE
RECEIPT OF
LA
OTHER
CHARGES
I
I
WATER HEATER
tr ELEMENTS
tr THERMOSTAT
tr RELIEF VALVE
tr DIP TUBE
tr ELECTRICAL CONN.
T] GASWATER HEATER
tr THERMOCOUPLE
tr BURNER
tr CoNTROL (OAS)
tr FLUE PIPE
tr RELIEF VALVE
trTOILET
T] BALL COCK
tr FLAPPER
E SUPPLY LINE
tr WAX SEAL & CLOSET BOLTS
tr DRAIN CLEANING
tr KrrcHEN stNK
tr wnsHen LtruE
tr tr,tRt| LtttE
tr LAVAToRY L|NE
tr rue on sHowrB
tr KITCHEN SINK
O SINK FAUCET
tr SINK DRAIN
tr CARBAOE DISPOLSAL
tr AIR CAP
tr C/W CONNECTIONS
TUB & SHOWER
tr TUB VALVE
tr TRIP LEVER
O SHOWER DIVERTER
tr TUB OR SHOWER DRAIN
tr NEWCONSTRUCTION
tr CRAWL SPACE ROUGH
O DRAINACE
trPSt
-
tr SLAB ROUCH
tr DRAINAOE-
trPSt
-
tr TOP OUT
tr DRAINACE-
trPSI-
tr SEWER OR SEPTIC
tr DRAINAGE-
11 WATER
tr PSt
O PRESSURE REGULATOR
tr BOOSTER PUMP
tr FIIIAL
COMMERCIAL REPAIR
tr FLOOR DRAINS
tr WASHER BOOSTER
tr GREASE TRAP THANK YOU TOTAL !/ f ,cirt. -
CHECK LIST QTY ITEM OR PART DESCRIPTION UNIT PRICE
DESCRIPTION OF WORK
LABOR HRS. RATE AMOUNT
TEL,386-3725 I 386-3245
466 N. DITMANAVE
LOS ANGELES CA. 90063
//-e 'ZaZC
WARRANTY
CONTRACT
SERVICE CONTRACT
NORMAT
RES. OCOMM.
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RECOMMENDATIONS
I
ERNON TIRE INC.
VELOCITY ROOTER AND PLUMBING
Check #: 39949 Account #:
Reference: 134
Dsrt"g,-.d"
11t4t2020
39949
$18,000.00
o
Velocity Rooter And Plumbing
Services
466 N Ditman Ave Los Angeles, CA 90063 United
States
(323) 386-324s
lNvotcE
lNV0106
DATE
Nov 1 8, 2020
BALANCE DUE
usD s0.00
BILL TO
Jeff
DESCRIPTION RATE QTY AMOUNT
After inspecting the line, we found multiple damaged sections. We had to
excavate in 2 different areas to make the repairs. lt appeared oil in the line
caused the city the line to back up and then backpressured, clogged and
damaged our main line. The repairs have been made because we had no service
until the city line was fixed.
So.oo
SUBTOTAL
rAx (o%)
$o.oo1
So.oo
$o.oo
TOTAL $o.oo
BALANCE DUE usD $0.00
CLAIM FOR DAMAGES
TO PERSON OR PROPERTY
INSTRUCTIONS
1 . Claims for death, injury to person or to personal property must be filed not later
than six (6) months after the occurrence. (Gov. Code Sec.9'l 12)2. Claims for damages to realproperty must be filed not later than one (1) year
after the occurrence. (Gov. Code Sec.g1 1.2)3. Read entire claim before filing.4. See page 2 for diagram upon which to locate place of accident5. This claim form must be signed on page 2 at bottom.6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET7. Claim must be flled with City Clerk. (Gov.Code Sec. 915a)
*v^t 45 ".b,rvt-
RESERVE'FOR FILING STAMP
CLAIM No.
f,OU CIruCLERTS OFFIf,E
RECEIUES
H0UE3'20,,r5:13;rl1
TO: CITY OF VERNON CITY COUNCIL
a la iman
t/(ty'a ma person
z3
Home Address of Claimant ome ep one um
usiness Address of Claimant City and State Business Telephone Number
Give address to which you desire notices or communications to be sent regarding this claim
a
How did DAMAGE or INJURY occur? Give full particulars
D viut^dowr\ slv<o+?'|ho\< in r,n"i/Jre o{' lav't '
When didrDAMfGE or INJURY occur? Give full particulars, date, time of day, etc4lwlto al <yywv 4r3o "^'
Where d d DAMAGE or INJURY occur? Describe fully, and locateon diagram on reverse side ofthissheet, where
approximale, give street names and address and measurements from landmarks
I W$aac)lwi b ?evni\\arrr w 5 f,l- Crov^I)
What particularACT or OMISSION doyou claim caused
causingthe injury or damage, if known:
W Pdtt'tl, '1^e+ 5Vto"l)
injury ordamage? Give names of Cit),ernployeesl if any,
na+- VIQ \W', laute) d<aa7 c
What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damages claimed:2 Oen* WvJ -703M Q-tv"rs b -4- bu,^^1e ) vr"
Hffif,Yfl:i"" vouclaimof each item of injury ordamase asof dateof pre
[^ch rim a77r'v*lqdl&a t +tn,
Ll^or t
sentation of this claim, givingbasisof
tttd
Give ESTIMATED AN/
basisof computation:
,$ zat
OUNT as far as known you claim on account of each item of prospective injury ordamage, giving
Were you insured at
'payments received:
the time of the incident? lf so, provide name of insurance company, poliry numbers and amount of insurance
frv; t lai,v lt vYwe lk o^ ha w "1"'
Expenditures made on account of accident or lnjury: (Date - ltem)(Amount)
Norz
Name and address of Witnesses, Doctors and Hospitals
L+ . Vs+ 1 F-,tt I 0€- W o ruu-
READCAREFULLY
For all accident claims place on following diagram names of streets, including North, East. South, and West: indicate place
of accident by "X" and by showing house numbers or distances to street corners.
?^okoE *qw^
lf City Vehicle was lnvolved, designate by letter'A" location of Cityvehicle when you first saw it,and by "B" location of yourself
or your venicte when you first saw Citly vehicl'e; location of City vehicl6 at time of accident by 'A-1 " and loc'ation of yourself -or your
vehicle at the time of accident by "8 1" and the point of lmpact by "X."
NOTE: tf diagrams do not fit the situation, attach hereto a proper diagram signed by claimant.
FOR OTHER ACCIDENTS
!^\
cuf,H
I decla under
+tM t,
that the
s
of
CUEE
is true and correct.
Date:
fty^A r
includi
ilrl,o
me:
CLAIMANTS MAY BE REQUESTED TO BE
PEN, CODE SEC. 72). CLAIMS MUST BE FILEDWITH (GOV STATE LAW PROVIDES THAT IF YOU ARE NOT NOTIFIED OF
nature of Claimant or
ip to Claimant:
on his/her behalf, giving
ACTION BY THE CITY OF THIS CLAIM WITHIN 45 DAYS FILING IS DENTED (SEE GOV. CODE SEC. 91 1.6 & 9'r2.4)
Rev.8/4/16
FOR AUTOMOBILE ACCIDENTS
7nW
City Council Agenda Item Report
Agenda Item No. COV-423-2020
Submitted by: John Lau
Submitting Department: Finance/Treasury
Meeting Date: December 1, 2020
SUBJECT
Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 57, for the period of November 1 through November
14, 2020, which totals $4,931,288.20 and consists of ratification of electronic payments totaling
$4,714,541.49 and ratification of the issuance of early checks totaling $216,746.71.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall
prepare warrants covering claims or demands against the City which are to be presented to City Council
for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared
Operating Account Warrant Register No. 57 covering claims and demands presented during the period
of November 1 through November 14, 2020, drawn, or to be drawn, from East West Bank for City Council
approval.
Fiscal Impact:
The fiscal impact of approving Operating Account Warrant Register No. 57, totals $4,931,288.20. The
Finance Department has determined that sufficient funds to pay such claims/demands, are available in
the respective accounts referenced on Operating Account Warrant Register No. 57.
Attachments:
1. Operating Account Warrant Register No. 57
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
I hereby cerƟfy that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
payments thereof.
____________________________________________________________
ScoƩ Williams
Director of Finance / City Treasurer
Date: _______________________________________________________
This is to cerƟfy that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
____________________________________________________________
____________________________________________________________
Printed: 11/19/2020 1:47:38PM
11/23/2020
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
055.9200.500150 $1.75 RecalculaƟon Charges 10/20 202010273147257
997
CALIFORNIA ISO002412 -
055.9200.500150 $15.71 IniƟal Charges 10/20 202010273147257
997
055.9200.500150 $-166.07 RecalculaƟon Charges 01/18 202010273147258
072
055.9200.500150 $15,266.02 RecalculaƟon Charges 10/20 202010273147258
072
055.9200.500170 $2,784.72 RecalculaƟon Charges 10/20 202010273147258
072
055.9200.500190 $325.25 RecalculaƟon Charges 10/20 202010273147258
072
055.9200.500210 $217.79 RecalculaƟon Charges 10/20 202010273147258
072
055.9200.500151 $-6.85 RecalculaƟon Charges 10/20 202010273147258
072
055.9200.500150 $246,131.67 IniƟal Charges 10/20 202010273147258
072
055.9200.500190 $513.56 IniƟal Charges 10/20 202010273147258
072
055.9200.500210 $15,617.16 IniƟal Charges 10/20 202010273147258
072
055.9200.500151 $-5.42 IniƟal Charges 10/20 202010273147258
072
055.9200.500170 $-3,925.99 IniƟal Charges 10/20 202010273147258
072
$276,769.3011/02/2020 10444
Printed: 11/19/2020 1:47:38PM Page 1 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.1031.596500 $31.57 Mental Health Decision Making 090220JASON LUCAS005630 -
$31.5711/03/2020 10445
011.1060.595200 $3,150.00 Health Officer Services V009LAURENE MASCOLA006869 -
$3,150.0011/03/2020 10446
011.1031.850000 $102,200.14 All-Band Portable Radios~29250 011.0013585MOTOROLA SOLUTIONS
CREDIT COMP
000016 -
$102,200.1411/03/2020 10447
055.9200.596200 $841.76 Electronic Tagging~ 158806 055.0002815OPEN ACCESS TECHNOLOGY
INTL, I
000629 -
$841.7611/03/2020 10448
011.1031.596500 $8.00 Mental Health Decision Making 090220CARLOS OURIQUE003782 -
$8.0011/03/2020 10449
011.1060.520000 $42.75 Reimb. Car Wash for City Vehicles 101920VERONICA PETROSYAN006746 -
$42.7511/03/2020 10450
011.1024.593200 $2,763.00 Re: Torres ArbitraƟon 879480RUTAN & TUCKER, LLP005433 -
$2,763.0011/03/2020 10451
055.9200.550022 $200,633.62 ReservaƟon & Transmission Charges 09/20 101620THE GAS COMPANY001581 -
$200,633.6211/03/2020 10452
020.1084.500110 $205,615.32 Groundwater ProducƟon & Assessment 102120WATER REPLENISHMENT
DISTRICT
001658 -
$205,615.3211/03/2020 10453
Printed: 11/19/2020 1:47:38PM Page 2 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
020.1084.900000 $2,026.75 2" DM40 Walls~ 1905539 011.0014452ALL WEATHER INSULATED
PANELS
006873 -
020.1084.900000 $812.50 3.25" SR-2 Roof Panels~1905539 011.0014452
020.1084.900000 $1,500.00 Qty Set Up Fees~ 1905539 011.0014452
020.1084.900000 $521.81 Trims & Accessories~ 1905539 011.0014452
020.1084.900000 $695.00 Freight 1905539 011.0014452
020.1084.900000 $319.30 Sales Tax 9.5% 1905539
$5,875.3611/03/2020 10454
020.1084.900000 $4,945.02 Equipment~ INV000513848 055.0002814SCHWEITZER ENGINEERING
LABORAT
002476 -
055.9100.900000 $376.24 Equipment~ INV000520098 055.0002814
055.9100.900000 $481.80 Equipment~ INV000520567 055.0002814
$5,803.0611/05/2020 10455
020.1084.500130 $200,536.19 Potable & Recycled Water VERSEP20CENTRAL BASIN MWD001401 -
$200,536.1911/05/2020 10456
011.1048.590000 $4,200.00 Paint Complete Interior~ 241ELEMENT PAINTING & DECOR006857 -
011.1048.590000 $2,900.00 General PreparaƟon of Interior 242
$7,100.0011/05/2020 10457
011.1040.400900 $48,990.02 Ref. 1st&2nd Parcel#6303002021~012120PR VERNON DISTRIBUTION
CENTER,
006736 -
$48,990.0211/05/2020 10458
Printed: 11/19/2020 1:47:38PM Page 3 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.1043.520000 $2,151.84 Supplies 082420US BANK CORPORATE005594 -
011.1049.520000 $-108.38 Refund 082420(10)
011.1033.520000 $60.54 Supplies 082420(11)
011.1023.596600 $56.00 LA Times SubscripƟon 082420(12)
011.1001.596500 $274.00 RegistraƟon / C. Menke 082420(12)
055.8400.590000 $26.26 Maintenance & Repairs 082420(13)
020.1084.520000 $13.13 Supplies 082420(13)
055.8400.520000 $36.89 Supplies 082420(13)
055.8000.596700 $120.00 Training / B. Montoya 082420(13)
011.1043.520000 $1,938.94 Cordless Rotary Hammer 082420(14)
011.1043.520000 $830.75 Supplies 082420(14)
011.9019.520010 $69.98 Adobe License 082420(15)
011.9019.520010 $681.00 GoToMeeƟng & GoToWebinar 082420(15)
011.9019.520010 $14.00 GoToMeeƟng Professional 082420(15)
011.9019.520010 $916.63 Gsuite for VPU 082420(15)
011.9019.520010 $54.74 Hard Drive for Server 082420(15)
011.9019.520010 $7.27 HDMI Cable for Council Chambers 082420(15)
011.9019.520010 $354.00 Helpdesk SoŌware 082420(15)
011.9019.520010 $310.03 IP PowerStrip 082420(15)
011.9019.520010 $59.10 IT Equipment 082420(15)
011.9019.520010 $45.67 MicrosoŌ 365 Apps for Business 082420(15)
011.9019.520010 $39.20 MicrosoŌ 365 Business Basic 082420(15)
011.9019.520010 $16.99 Adobe License 082420(15)
Printed: 11/19/2020 1:47:38PM Page 4 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.9019.520010 $165.00 OneDrive 082420(15)US BANK CORPORATE005594 -
011.9019.520010 $380.82 Phone Cases 082420(15)
011.9019.520010 $132.96 Phone Chargers 082420(15)
011.9019.590110 $42.48 Phone Screen Protector 082420(15)
011.9019.520010 $9.99 PM Helpdesk SoŌware Feature 082420(15)
011.9019.520010 $9.99 Power BI Pro for Office 365 082420(15)
011.9019.520010 $30.00 Project Plan 3 for Office 365 082420(15)
011.9019.520010 $38.31 RAM for Laptop 082420(15)
011.9019.520010 $59.10 Toner 082420(15)
011.9019.520010 $16.85 Wrist Rest 082420(15)
011.9019.520010 $14.22 Amazon Prime Membership 082420(15)
011.9019.520010 $15.00 Zendesk Approval Queue App 082420(15)
011.9019.520010 $239.90 Zoom SubscripƟon 082420(15)
011.9019.520010 $10.00 Anturis SoŌware for IT 082420(15)
011.9019.520010 $9.99 Arlo Cameras SubscripƟon 082420(15)
011.9019.520010 $31.92 Bria VOIP App 082420(15)
011.9019.520010 $38.85 Design SoŌware for VPU 082420(15)
011.9019.520010 $162.04 Fiber Converter 082420(15)
011.9019.520010 $222.75 GoToAssist SoŌware 082420(15)
011.1060.520000 $561.04 Grammarly SubscripƟon / Staff 082420(16)
011.1060.520000 $100.00 Membership Dues 082420(16)
011.1046.520000 $656.46 Pressure Washer 082420(17)
011.1046.590000 $250.00 Repairs & Maintenance 082420(17)
Printed: 11/19/2020 1:47:38PM Page 5 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.1046.520000 $27.12 Supplies 082420(17)US BANK CORPORATE005594 -
011.1004.596600 $250.77 Books 082420(18)
011.1004.520000 $5.49 Federal E-Filing 082420(18)
011.1043.520000 $16.21 Face Mask 082420(19)
011.1043.520000 $29.07 Supplies 082420(19)
011.1070.550000 $379.51 Backpack Supplies for Vernon Resident 082420(2)
011.1070.550000 $242.73 Backpacks for Vernon Resident Students 082420(2)
011.1070.550000 $42.35 Vernon Chalkathon Supplies 082420(2)
011.1031.570000 $627.79 All-Band Mobile Radio 082420(20)
011.1031.596500 $426.00 Lodging / J. Chavez 082420(20)
011.1031.520000 $652.16 Supplies 082420(20)
011.1031.596700 $125.00 Training / P. Swinford 082420(20)
011.1031.596700 $125.00 Training / T. Newton 082420(20)
011.1031.540000 $98.53 Uniforms 082420(20)
011.1048.520000 $148.57 Supplies 082420(21)
011.1049.520000 $318.36 Supplies 082420(21)
011.1049.520000 $163.42 Water Filter Replacement 082420(21)
055.8400.596200 $690.00 Annual Filing Fee 082420(22)
055.8200.500230 $8.00 Postage 082420(22)
055.9000.596700 $425.00 Training 082420(22)
055.9100.540000 $2,047.65 Water Uniforms 082420(22)
011.1003.596200 $31.45 Meals / MeeƟng 082420(23)
011.1003.520000 $171.07 Name Plates 082420(23)
Printed: 11/19/2020 1:47:38PM Page 6 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.1026.596900 $115.46 Halloween Prize 082420(24)US BANK CORPORATE005594 -
011.1004.520000 $127.11 Ink Cartridges for Cash Register 082420(25)
011.1046.520000 $22.25 Postage 082420(26)
011.1046.520000 $37.49 Supplies 082420(26)
011.1043.520000 $873.60 BoƩled Water 082420(27)
011.1049.520000 $49.47 BoƩled Water 082420(27)
011.1043.520000 $1,776.04 Supplies 082420(27)
011.1049.520000 $118.17 Supplies 082420(27)
011.1048.520000 $98.12 Supplies 082420(28)
011.1049.520000 $15.39 Supplies 082420(28)
011.1043.520000 $511.92 BoƩled Water 082420(29)
011.1043.520000 $39.12 Supplies 082420(29)
011.1026.550000 $50.00 Job PosƟng 082420(3)
011.1026.596900 $500.00 NFL Kickoff Event 082420(3)
011.5031.560000 $61.56 Cable SubscripƟon 082420(30)
011.1031.520000 $239.73 Supplies 082420(30)
020.1084.900000 $2,449.34 SCADA / Electrical Upgrades 082420(31)
011.1060.596700 $105.86 Meals / Intern OrientaƟon 082420(32)
011.1060.520000 $6.12 Notary Public Stamp 082420(32)
011.1046.520000 $79.65 Supplies 082420(33)
011.199999 $20.08 Reimbursed Charge 082420(34)
055.9000.596700 $450.00 Training 082420(4)
055.9000.596700 $2,385.00 Training / Staff 082420(4)
Printed: 11/19/2020 1:47:38PM Page 7 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
055.9000.596550 $155.32 Cable SubscripƟon 082420(5)US BANK CORPORATE005594 -
020.1084.590000 $871.42 Enduratone CoaƟng 082420(6)
011.1033.520000 $1,084.32 Supplies 082420(7)
011.9019.590110 $109.99 AnƟvirus SubscripƟon 082420(8)
011.1002.596500 $105.98 Fuel for City Vehicle 082420(8)
011.1002.596500 $497.53 Meals / Bicent ArbitraƟon Hearing 082420(8)
011.1002.596500 $237.00 Parking Charges 082420(8)
011.1041.596600 $207.69 Books & PublicaƟons 082420(9)
011.1040.596550 $305.00 Membership Dues 082420(9)
011.1040.596700 $375.00 Training / J. Hooks 082420(9)
011.1043.596700 $375.00 Training / M. Beltran 082420(9)
$32,673.2311/05/2020 10459
055.9200.595200 $119,904.95 Re: Bicent PPA Outage 4549681MORGAN, LEWIS & BOCKIUS,
LLP
001441 -
$119,904.9511/06/2020 10460
Printed: 11/19/2020 1:47:38PM Page 8 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.1049.520000 $294.00 Rear Camera 092220US BANK CORPORATE005594 -
011.1046.520000 $918.43 Vehicle Diagnosis 092220
011.1002.596500 $182.00 Meals / MeeƟng 092220(10)
020.1084.900000 $210.95 Thermal Bubble Roll 092220(10)
020.1084.900000 $140.63 Thermal Bubble Roll 092220(10)
011.1043.520000 $100.00 Window Tint 092220(11)
011.9019.520010 $292.38 10G Nics for COV DataCenter 092220(12)
011.9019.520010 $249.54 Headsets for MeeƟngs 092220(12)
011.9019.520010 $354.00 Helpdesk SoŌware 092220(12)
011.9019.520010 $28.64 IT Equipment 092220(12)
011.9019.520010 $130.00 Membership Dues 092220(12)
011.9019.520010 $40.00 MicrosoŌ 365 Apps for Business 092220(12)
011.9019.520010 $36.00 MicrosoŌ 365 Business Basic 092220(12)
011.9019.520010 $165.00 OneDrive 092220(12)
011.9019.520010 $105.12 Power Adapter 092220(12)
011.9019.520010 $9.99 Power BI Pro for Office 365 092220(12)
011.9019.520010 $121.50 Powered USB for Council Chamber 092220(12)
011.9019.520010 $116.40 Adobe License 092220(12)
011.9019.590110 $9.99 PreventaƟve Maintenance SoŌware 092220(12)
011.9019.520010 $30.00 Project Plan 3 for Office 365 092220(12)
011.9019.520010 $41.56 RF Repeater for Council Chamber 092220(12)
011.9019.520010 $38.85 SoŌware for VPU 092220(12)
011.9019.520010 $398.11 WebCam for City Hall Users 092220(12)
Printed: 11/19/2020 1:47:38PM Page 9 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.9019.520010 $739.98 Wildcard Renewal 092220(12)US BANK CORPORATE005594 -
011.9019.520010 $15.00 Zendesk Approval Queue App 092220(12)
011.9019.520010 $239.90 Zoom SubscripƟon 092220(12)
011.9019.520010 $14.22 Amazon Prime Membership 092220(12)
011.9019.520010 $10.00 Anturis SoŌware for IT 092220(12)
011.9019.520010 $9.99 Arlo Cameras SubscripƟon 092220(12)
011.9019.520010 $881.81 Chromebooks 092220(12)
011.9019.520010 $148.50 GoToAssist SoŌware 092220(12)
011.9019.520010 $769.25 GoToMeeƟng SoŌware 092220(12)
011.9019.520010 $936.00 Gsuite for VPU 092220(12)
011.1024.596600 $914.84 SubscripƟon Renewal 092220(13)
011.1046.520000 $525.58 Supplies 092220(14)
011.1004.596550 $150.00 Membership Dues 092220(15)
011.1004.596600 $69.95 LA Business Journal SubscripƟon 092220(16)
011.1004.520000 $1,510.00 USPS Annual Caller Service 092220(16)
011.1031.596500 $437.61 Lodging / G. MarƟnez 092220(17)
011.1031.596500 $396.00 Lodging / J. Chavez 092220(17)
011.1031.596550 $440.00 Membership Dues / A. Miranda 092220(17)
011.1031.540000 $24.26 Name Badges 092220(17)
011.1031.596700 $800.03 Training / Staff 092220(17)
011.1031.540000 $1,109.82 Uniforms 092220(17)
011.1031.520000 $287.95 Unit Mic Parts 092220(17)
011.1049.520000 $529.87 Supplies 092220(18)
Printed: 11/19/2020 1:47:38PM Page 10 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
055.9000.520000 $22.80 Postage 092220(19)US BANK CORPORATE005594 -
055.8100.520000 $29.55 Supplies 092220(19)
055.9000.596700 $110.00 Training 092220(19)
011.1002.596500 $12.00 FasTrak Toll 092220(2)
011.1001.520000 $50.38 Name Tag 092220(2)
011.199999 $27.88 Reimbursed Charge 092220(20)
011.1026.596900 $75.00 GiŌ Cards / Remote Interview Panel 092220(21)
011.1026.596900 $259.16 Halloween Prize 092220(21)
011.1031.570000 $60.00 Fuel for City Vehicle 092220(22)
011.1026.596900 $18.96 Halloween Prize 092220(23)
011.1026.596900 $1,784.89 NFL Kickoff Event 092220(24)
011.1033.590000 $927.80 CalibraƟon Services 092220(25)
020.1084.520000 $49.56 Supplies 092220(26)
011.1046.520000 $79.66 Supplies 092220(27)
011.1049.520000 $296.89 Alcohol & Hand Defender 092220(28)
011.1043.520000 $229.95 Face Shields 092220(28)
011.1049.520000 $470.85 Hand SaniƟzers 092220(28)
011.1043.520000 $88.18 Hand Wash StaƟon 092220(28)
011.1043.520000 $87.46 Supplies 092220(28)
011.1049.520000 $67.13 Supplies 092220(29)
011.1026.550000 $815.00 Job PosƟng 092220(3)
011.1043.520000 $261.96 Supplies 092220(30)
011.1049.520000 $74.00 Supplies 092220(30)
Printed: 11/19/2020 1:47:38PM Page 11 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.5031.560000 $61.56 Cable SubscripƟon 092220(31)US BANK CORPORATE005594 -
011.1031.520000 $52.30 Supplies 092220(31)
020.1084.900000 $2,616.86 SCADA / Electrical Upgrades 092220(32)
011.1026.596900 $97.39 Halloween Prize 092220(33)
011.1060.596550 $100.00 Membership Dues 092220(33)
011.1046.520000 $66.00 Supplies 092220(34)
011.1033.520000 $426.50 Helmet Shields 092220(35)
011.1033.596700 $250.00 Conference RegistraƟon 092220(36)
020.1084.520000 $437.68 Supplies 092220(4)
011.1031.570000 $230.00 Window Tint 092220(5)
011.1033.520000 $775.97 Supplies 092220(6)
011.1002.596500 $50.00 Fuel for City Vehicle 092220(7)
011.1002.596500 $4,478.47 Lodging / Bicent ArbitraƟon Hearing 092220(7)
011.1002.596500 $185.20 Meals / Bicent ArbitraƟon Hearing 092220(7)
011.1002.596500 $96.00 Parking Charges 092220(7)
011.1002.520000 $31.66 Supplies 092220(7)
011.1041.596550 $215.00 Membership Dues 092220(8)
011.1041.596700 $725.00 Training / J. Moore 092220(8)
011.1041.596700 $920.00 Training / W. Cruz 092220(8)
011.1023.596600 $56.00 LA Times SubscripƟon 092220(9)
011.1002.596500 $55.81 Meals / MeeƟng 092220(9)
$32,800.1111/06/2020 10461
Printed: 11/19/2020 1:47:38PM Page 12 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
055.9200.500150 $-117.88 RecalculaƟon Charges 04/19 202011033147317
363
CALIFORNIA ISO002412 -
055.9200.500170 $1,550.04 RecalculaƟon Charges 04/19 202011033147317
363
055.9200.500190 $0.86 RecalculaƟon Charges 04/19 202011033147317
363
055.9200.500150 $-46.09 RecalculaƟon Charges 01/20 202011033147317
363
055.9200.500170 $-12,163.19 RecalculaƟon Charges 01/20 202011033147317
363
055.9200.500190 $-36.32 RecalculaƟon Charges 01/20 202011033147317
363
055.9200.500150 $199,445.20 IniƟal Charges 10/20 202011033147317
363
055.9200.500170 $1,257,573.99 IniƟal Charges 10/20 202011033147317
363
055.9200.500180 $6,909.62 IniƟal Charges 10/20 202011033147317
363
055.9200.500210 $14,265.29 IniƟal Charges 10/20 202011033147317
363
055.9200.500240 $8,196.79 IniƟal Charges 10/20 202011033147317
363
055.9200.500151 $-4.65 IniƟal Charges 10/20 202011033147317
363
055.9200.500170 $-470.58 IniƟal Charges 10/20 202011033147317
363
055.9200.500190 $-4,022.90 IniƟal Charges 10/20 202011033147317
363
Printed: 11/19/2020 1:47:38PM Page 13 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
055.9200.500150 $-34,562.79 RecalculaƟon Charges 10/20 202011033147317
363
CALIFORNIA ISO002412 -
055.9200.500151 $-0.45 RecalculaƟon Charges 10/20 202011033147317
363
055.9200.500190 $-537.14 RecalculaƟon Charges 10/20 202011033147317
363
055.9200.500170 $7,280.85 RecalculaƟon Charges 10/20 202011033147317
363
055.9200.500210 $165.23 RecalculaƟon Charges 10/20 202011033147317
363
055.9200.500150 $102,430.80 IniƟal Charges 11/20 202011033147317
363
055.9200.500151 $0.07 IniƟal Charges 11/20 202011033147317
363
055.9200.500190 $3,114.25 IniƟal Charges 11/20 202011033147317
363
055.9200.500210 $1,189.21 IniƟal Charges 11/20 202011033147317
363
055.9200.500170 $-498.12 IniƟal Charges 11/20 202011033147317
363
$1,549,662.0911/09/2020 10462
011.1048.530015 $768.83 Reimb. Possessory Interest Tax~102920WILLIAM DAVIS001906 -
$768.8311/10/2020 10463
055.9200.500150 $80,766.25 Biomethane RPS92020BIOFUEL GENERATION
SERVICES, L
005067 -
$80,766.2511/10/2020 10464
Printed: 11/19/2020 1:47:38PM Page 14 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
057.1057.500173 $4,139.00 Internet Access Services BBUS00031528BROADBAND LLC000267 -
$4,139.0011/10/2020 10465
020.1084.596550 $3,970.28 Producer Member Dues~ 070120CENTRAL BASIN WATER
ASSOCATION
001917 -
020.1084.595200 $24,808.66 Title 22 Monitoring 6200005
020.1084.595200 $4,264.73 Title 22 Monitoring 9200004
$33,043.6711/10/2020 10466
011.9019.520010 $308.11 DiscosureDocs SubscripƟon 124642GRANICUS006750 -
$308.1111/10/2020 10467
011.1021.797000 $8,100.00 Professional Services~ OCT20JEMMOTT ROLLINS GROUP,
INC
005108 -
$8,100.0011/10/2020 10468
055.9000.596200 $12,168.00 Security Services~4286JRM006198 -
055.8100.596200 $66,572.00 Security Services~ 4287
$78,740.0011/10/2020 10469
055.8400.590000 $672.50 Quarterly InspecƟon 09/20 154353294KONECRANES, INC002169 -
$672.5011/10/2020 10470
011.1048.530015 $400.74 Reimb. Possessory Interest Tax~ 110320LUZ MARTINEZ001605 -
$400.7411/10/2020 10471
011.1060.595200 $2,100.00 Health Officer Services V010LAURENE MASCOLA006869 -
$2,100.0011/10/2020 10472
Printed: 11/19/2020 1:47:38PM Page 15 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.1049.520000 $569.94 Small Tools, Plumbing, Electrical & 47164036 011.0014461MCMASTER-CARR SUPPLY
COMPANY
001150 -
$569.9411/10/2020 10473
011.1043.595200 $6,670.00 ADA Self EvaluaƟon & TransiƟon Plan 245712SALLY SWANSON
ARCHITECTS, INC
006702 -
$6,670.0011/10/2020 10474
056.5600.520000 $414.62 Paving Materials~ 72749170 056.0000611VULCAN MATERIALS CO001695 -
$414.6211/10/2020 10475
011.1003.596200 $375.00 Storage Services 527283WILLIAMS DATA
MANAGEMENT
003584 -
011.1003.596200 $1,395.72 Storage Services 527790
$1,770.7211/10/2020 10476
011.1033.596200 $460.19 Billing Services 09/20 2009069WITTMAN ENTERPRISES, LLC004527 -
$460.1911/10/2020 10477
Printed: 11/19/2020 1:47:38PM Page 16 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
056.5600.540000 $52.63 Uniforms 4063127763CINTAS CORPORATION005490 -
020.1084.540000 $140.49 Uniforms 4063127763
055.8000.540000 $39.03 Uniforms 4063127763
055.8100.540000 $166.20 Uniforms 4063127763
020.1084.540000 $140.50 Uniforms 4063846682
055.8000.540000 $41.10 Uniforms 4063846682
055.8100.540000 $229.12 Uniforms 4063846682
056.5600.540000 $53.65 Uniforms 4063846682
020.1084.540000 $140.50 Uniforms 4064507292
055.8000.540000 $41.10 Uniforms 4064507292
055.8100.540000 $169.20 Uniforms 4064507292
056.5600.540000 $52.63 Uniforms 4064507292
020.1084.540000 $140.49 Uniforms 4065139341
055.8000.540000 $41.11 Uniforms 4065139341
055.8100.540000 $155.71 Uniforms 4065139341
056.5600.540000 $52.63 Uniforms 4065139341
020.1084.540000 $140.49 Uniforms 4065818695
055.8000.540000 $41.10 Uniforms 4065818695
055.8100.540000 $151.38 Uniforms 4065818695
056.5600.540000 $52.63 Uniforms 4065818695
$2,041.6911/12/2020 10478
Printed: 11/19/2020 1:47:38PM Page 17 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.120030 $5,392.63 Diesel Fuel 2204598 011.0014598MERRIMAC ENERGY GROUP000209 -
011.120030 $6.79 Ca Enviro / Federal Oil Spill Tax 2204598 011.0014598
011.120030 $14.63 AB32 Fee 2204598 011.0014598
011.120030 $1,221.99 State Diesel Tax 2204598 011.0014598
011.120030 $3.17 Lust Fee 2204598 011.0014598
011.120030 $826.14 Clear Diesel Sales Tax 2204598
011.120030 $7,128.69 Unleaded Fuel 2204599 011.0014598
011.120030 $14.60 Ca Enviro / Federal Oil Spill Tax 2204599 011.0014598
011.120030 $6.22 Ca. Childhood Lead Fee 2204599 011.0014598
011.120030 $16.09 AB32 Fee 2204599 011.0014598
011.120030 $2,094.24 State Gasoline Tax 2204599 011.0014598
011.120030 $4.15 Lust Fee 2204599 011.0014598
011.120030 $416.87 Fuel Sales Tax 4.50% 2204599
$17,146.2111/12/2020 10479
055.9100.900000 $525,823.56 Electric Service Maintenance 10/20 200292PETRELLI ELECTRIC, INC003049 -
055.8300.590000 $553,188.07 Electric Service Maintenance 10/20 200292
055.9100.900000 $424,980.95 Bond Projects 10/20 200292
055.9100.900000 $160,960.24 Bond Projects 09/20 200292
$1,664,952.8211/12/2020 10480
Printed: 11/19/2020 1:47:38PM Page 18 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
055.9100.502070 $2,329.29 Unemployment Insurance Benefit Charge~ L1916485088EMPLOYMENT
DEVELOPMENT DEPT
001635 -
011.1060.502070 $645.98 Unemployment Insurance Benefit Charge~L1916485088
011.1024.502070 $1,378.94 Unemployment Insurance Benefit Charge~ L1916485088
011.1040.502070 $6,056.15 Unemployment Insurance Benefit Charge~ L1916485088
011.1031.502070 $267.61 Unemployment Insurance Benefit Charge~ L1916485088
011.1001.502070 $230.34 Unemployment Insurance Benefit Charge~ L1916485088
011.1060.502070 $1,138.77 Unemployment Insurance Benefit Charge~ L1916485088
011.1026.502070 $1,172.92 Unemployment Insurance Benefit Charge~L1916485088
$13,220.0011/12/2020 10481
011.1026.520000 $83.93 Period: 08/20 711393262FEDEX000249 -
011.1024.510000 $61.58 Period: 10/20 716635777
$145.5111/12/2020 10482
055.8100.560010 $39.51 Period: 08/28/20 - 09/29/20 093020(2)SO CAL EDISON000059 -
055.8100.560010 $652.66 Period: 09/01/20 - 10/01/20 100220(2)
011.1043.560000 $75.27 Period: 09/15/20 - 10/15/20 101620
$767.4411/12/2020 10483
Printed: 11/19/2020 1:47:38PM Page 19 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
ELECTRONIC
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
PAYMENT
NUMBER
PAYMENT
DATE
011.1033.560000 $44.52 Period: 09/04/20 - 10/07/20 100920THE GAS COMPANY001581 -
011.1033.560000 $15.70 Period: 09/04/20 - 10/07/20 100920(2)
011.1033.560000 $93.13 Period: 09/04/20 - 10/07/20 100920(3)
011.1048.560000 $32.63 Period: 09/04/20 - 10/07/20 100920(4)
011.1049.560000 $581.59 Period: 09/08/20 - 10/08/20 101220
011.1043.560000 $290.80 Period: 09/08/20 - 10/08/20 101220
020.1084.560000 $290.80 Period: 09/08/20 - 10/08/20 101220
011.1049.560000 $573.18 Period: 09/08/20 - 10/08/20 101220(2)
056.5600.560000 $20.43 Period: 09/08/20 - 10/08/20 101220(3)
$1,942.7811/12/2020 10484
TOTAL ELECTRONIC $ 4,714,541.49
Printed: 11/19/2020 1:47:38PM Page 20 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1043.520000 $122.43 Portable Restrooms 660513A THRONE CO, INC000005 -
011.1043.520000 $111.33 Portable Restrooms 660857
$233.7611/03/2020 606430
011.1026.596900 $891.33 2020 EE RecogniƟon & Service Awards 111434ALL AMERICAN TROPHY &
ENGRAVIN
005174 -
$891.3311/03/2020 606431
011.1060.410240 $197.50 Ref. Overpayment IN0023427 092920ALLISON PLACE SHIRT CORP.006943 -
$197.5011/03/2020 606432
020.1084.900000 $850.00 Plaƞorm Cover~ 194250 011.0014583ART SHEET METAL006659 -
020.1084.900000 $46.00 Plenum~ 194250 011.0014583
020.1084.900000 $85.12 Sales Tax 9.5% 194250
020.1084.900000 $850.00 Plaƞorm Cover~194294 011.0014582
020.1084.900000 $80.75 Sales Tax 9.5% 194294
020.1084.900000 $46.00 Plenum~ 194295 011.0014581
020.1084.900000 $4.37 Sales Tax 9.5% 194295
$1,962.2411/03/2020 606433
011.1049.590000 $640.00 Backflow Valve InspecƟon 957409BACKFLOW APPARATUS &
VALVE COM
000294 -
$640.0011/03/2020 606434
Printed: 11/19/2020 1:47:38PM Page 21 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1046.520000 $95.18 Vehicle BaƩeries~ 5906528 011.0014428BATTERY SYSTEMS, INC004448 -
011.1046.520000 $164.49 Vehicle BaƩeries~ 5910904 011.0014428
011.1046.520000 $205.96 Vehicle BaƩeries~5929054 011.0014428
011.1046.520000 $848.96 Vehicle BaƩeries~ 5935291 011.0014428
011.1046.520000 $530.60 Vehicle BaƩeries~ 6003134 011.0014428
$1,845.1911/03/2020 606435
011.1024.593200 $4,995.51 Re: Garcia-MarƟnez v. City of Vernon~ 259737BURKE, WILLIAMS &
SORENSEN, LL
005078 -
011.1024.593200 $37.60 Re: Garcia-MarƟnez v. City of Vernon~ 259739
011.1024.593200 $279.00 Re: Garcia-MarƟnez v. City of Vernon~259742
$5,312.1111/03/2020 606436
011.240010 $860.00 4th Qtr FY19-20 Surcharge TransmiƩal 101920SECRETARY FOR ENV.
PROTECTION
003037 -
011.240020 $14,210.00 4th Qtr FY19-20 Surcharge TransmiƩal 101920
011.240022 $806.00 4th Qtr FY19-20 Surcharge TransmiƩal 101920
011.240010 $340.00 1st Qtr FY 20/21 Surcharge TransmiƩal 101920(2)
011.240020 $7,938.00 1st Qtr FY 20/21 Surcharge TransmiƩal 101920(2)
011.240021 $4,766.00 1st Qtr FY 20/21 Surcharge TransmiƩal 101920(2)
011.240022 $572.00 1st Qtr FY 20/21 Surcharge TransmiƩal 101920(2)
011.240020 $1,764.00 2nd Qtr FY20/21 Surcharge TransmiƩal 101920(3)
$31,256.0011/03/2020 606437
Printed: 11/19/2020 1:47:38PM Page 22 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1046.520000 $198.80 Front End Repair & Alignment Services~ 60641 011.0014429CALIFORNIA FRAME & AXLE001973 -
011.1046.590000 $195.00 Front End Repair & Alignment Services~ 60641 011.0014429
011.1046.520000 $417.36 Front End Repair & Alignment Services~60774 011.0014429
011.1046.590000 $505.00 Front End Repair & Alignment Services~ 60774 011.0014429
011.1046.520000 $574.60 Front End Repair & Alignment Services~ 60797 011.0014429
011.1046.590000 $647.50 Front End Repair & Alignment Services~ 60797 011.0014429
011.1046.520000 $69.15 Front End Repair & Alignment Services~ 60865 011.0014429
011.1046.590000 $150.00 Front End Repair & Alignment Services~ 60865 011.0014429
011.1046.520000 $47.34 Front End Repair & Alignment Services~60869 011.0014429
011.1046.590000 $185.00 Front End Repair & Alignment Services~ 60869 011.0014429
$2,989.7511/03/2020 606438
011.1046.520000 $92.41 Auto Parts~ 45369 011.0014430CAMINO REAL CHEVROLET000818 -
011.1046.520000 $246.97 Auto Parts~ 45371 011.0014430
011.1046.520000 $81.83 Auto Parts~ 45377 011.0014430
011.1046.520000 $65.02 Auto Parts~ 45782 011.0014430
011.1046.520000 $427.24 Auto Parts~45915 011.0014430
011.1046.520000 $-427.24 Auto Parts~ CM45915 011.0014430
$486.2311/03/2020 606439
011.1043.502090 $685.62 Claim SeƩlement~ 081020BRUCE A. CARTER006902 -
$685.6211/03/2020 606440
Printed: 11/19/2020 1:47:38PM Page 23 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1046.520000 $75.57 Auto Parts~ 360615 011.0014431CENTRAL FORD004163 -
011.1046.520000 $90.63 Auto Parts~ 361080 011.0014431
011.1046.520000 $118.06 Auto Parts~361111 011.0014431
011.1046.520000 $122.09 Auto Parts~ 361177 011.0014431
011.1046.520000 $62.03 Auto Parts~ 361499 011.0014431
$468.3811/03/2020 606441
011.1060.595200 $946.20 Animal Control Services~ 234679CITY OF DOWNEY001473 -
$946.2011/03/2020 606442
011.1043.502090 $5,627.50 Claim SeƩlement~ 102220CORE SYSTEMS
DISTRIBUTION CORP
006945 -
$5,627.5011/03/2020 606443
Printed: 11/19/2020 1:47:38PM Page 24 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
055.8000.900000 $321.82 Electrical Parts~ 264356 055.0002808CURRENT WHOLESALE
ELECTRIC SUP
001336 -
020.1084.900000 $950.00 Transformer~264770 011.0014573
020.1084.900000 $90.25 Sales Tax 9.5% 264770
020.1084.900000 $2,952.24 Power Supply~ 264772 011.0014571
020.1084.900000 $20.00 Freight 264772 011.0014571
020.1084.900000 $280.46 Sales Tax 9.5% 264772
020.1084.900000 $769.85 Transformer~ 264773 011.0014576
020.1084.900000 $73.14 Sales Tax 9.5%264773
020.1084.900000 $6,793.75 Electrical Service Entrance for Well 15 264830 011.0014564
020.1084.900000 $645.41 Sales Tax 9.5% 264830
$12,896.9211/03/2020 606444
011.1048.590000 $60.00 Pest Control Services 13573514DEWEY PEST CONTROL002566 -
011.1048.590000 $100.00 Pest Control Services 13573519
011.1048.590000 $95.00 Pest Control Services 13573520
011.1048.590000 $135.00 Pest Control Services 13573521
011.1048.590000 $75.00 Pest Control Services 13573522
011.1049.590000 $62.00 Pest Control Services 13573523
011.1049.590000 $67.00 Pest Control Services 13573524
011.1049.590000 $42.00 Pest Control Services 13573525
$636.0011/03/2020 606445
Printed: 11/19/2020 1:47:38PM Page 25 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1031.596500 $24.68 Arrest & Control / TacƟcal 101520IGNACIO ESTRADA III001956 -
$24.6811/03/2020 606446
011.1046.520000 $421.53 Auto Parts~ 123678488 011.0014432FACTORY MOTOR PARTS006696 -
011.1046.520000 $340.15 Auto Parts~123688899 011.0014432
$761.6811/03/2020 606447
011.1031.596500 $24.68 Arrest & Control / TacƟcal 101520GUSTAVO HERRERA000201 -
$24.6811/03/2020 606448
011.1060.595200 $2,321.00 Compliance Outreach Training & 6INDUSTRIAL
ENVIRONMENTAL ASSOC
006358 -
011.1060.595200 $2,321.00 Compliance Outreach Training & 7
$4,642.0011/03/2020 606449
020.1084.900000 $15,961.88 Professional Services 08/20 12964INFRASTRUCTURE
ENGINEERING COR
000706 -
$15,961.8811/03/2020 606450
055.9000.900000 $39,791.89 2020-2021 Sec. Prop Tax Bill 102220KERN COUNTY TAX
COLLECTOR
003561 -
$39,791.8911/03/2020 606451
Printed: 11/19/2020 1:47:38PM Page 26 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
020.1084.520000 $140.61 Plumbing & Building Hardware~ 110119 011.0014442LB JOHNSON HARDWARE CO
#1
000804 -
020.1084.520000 $112.24 Plumbing & Building Hardware~110120 011.0014442
020.1084.520000 $10.93 Plumbing & Building Hardware~ 110122 011.0014442
055.8400.590000 $23.61 Small Tools, Plumbing & Building 110251 055.0002803
020.1084.520000 $174.44 Plumbing & Building Hardware~ 110282 011.0014442
055.8400.590000 $18.99 Small Tools, Plumbing & Building 110295 055.0002803
055.8400.590000 $70.90 Small Tools, Plumbing & Building 110355 055.0002803
055.8400.590000 $178.96 Small Tools, Plumbing & Building 110358 055.0002803
055.8400.590000 $374.07 Small Tools, Plumbing & Building 110364 055.0002803
020.1084.520000 $148.87 Plumbing & Building Hardware~ 110379 011.0014442
020.1084.520000 $109.22 Plumbing & Building Hardware~ 110380 011.0014442
055.8400.590000 $38.30 During the period of July 1, 2020 thru 110498 055.0002803
055.8400.590000 $15.32 Small Tools, Plumbing & Building 110511 055.0002803
055.8400.590000 $392.92 Small Tools, Plumbing & Building 110696 055.0002803
055.8400.590000 $5.58 Small Tools, Plumbing & Building 110740 055.0002803
$1,814.9611/03/2020 606452
011.1049.520000 $1,149.00 Non-Window Envelopes~ 27186 011.0014575SILVA'S PRINTING NETWORK003775 -
011.1049.520000 $109.16 Sales Tax 9.5% 27186
011.1049.520000 $1,257.99 Glassine Window Envelopes~ 27187 011.0014575
011.1049.520000 $119.51 Sales Tax 9.5% 27187
$2,635.6611/03/2020 606453
Printed: 11/19/2020 1:47:38PM Page 27 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1031.596200 $200.00 Medical Services 521140240STACY MEDICAL CENTER000380 -
$200.0011/03/2020 606454
056.5600.596700 $3,600.00 Job Performance Evaluator 1498TYNER CONSULTING
SERVICES, INC
006619 -
$3,600.0011/03/2020 606455
011.1026.596200 $52.00 Reimb. Live Scan 101920MARIA VELASQUEZ006942 -
$52.0011/03/2020 606456
011.1031.596500 $24.68 Arrest & Control / TacƟcal 101520MARISSA VELEZ006205 -
$24.6811/03/2020 606457
011.1031.596500 $24.68 Arrest & Control / TacƟcal 101520OSCAR ZOZAYA001997 -
$24.6811/03/2020 606458
011.1002.520000 $128.00 Nike Ladies Polo #286772~ 1960 011.00145873 ANGELS SCREEN PRINT
WORKS, I
006930 -
011.1002.520000 $34.00 Nike Ladies Polo #286772~1960 011.0014587
011.1002.520000 $83.96 Nike Men Polo #637167~ 1960 011.0014587
011.1002.520000 $30.99 Nike Men Polo #637167~ 1960 011.0014587
011.1002.520000 $32.99 Nike Men Polo #637167~ 1960 011.0014587
011.1002.520000 $29.44 Sales Tax 9.5% 1960
$339.3811/10/2020 606459
Printed: 11/19/2020 1:47:38PM Page 28 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1043.520000 $122.43 Portable Restrooms 665163A THRONE CO, INC000005 -
011.1043.520000 $111.33 Portable Restrooms 665378
$233.7611/10/2020 606460
011.9019.590110 $415.00 Disaster Recovery Services 140893AGILITY RECOVERY
SOLUTIONS
005348 -
$415.0011/10/2020 606461
011.1070.550000 $5,000.00 OperaƟon Gobble Gobble ContribuƟon 110920ALMA FAMILY SERVICES006949 -
$5,000.0011/10/2020 606462
011.1046.520000 $85.95 Tube~ 33822 011.0014533ANAYA SERVICE CENTER006308 -
011.1046.520000 $45.90 Freon 134~ 33822 011.0014533
011.1046.520000 $9.50 Refrigerant Oil~ 33822 011.0014533
011.1046.590000 $325.00 Labor to remove & replace A/C 33822 011.0014533
011.1046.520000 $13.43 Sales Tax 9.5% 33822
$479.7811/10/2020 606463
011.1033.596550 $1,500.00 Membership Dues FY 2020-2021 202123AREA E DISASTER
MANAGEMENT
001544 -
$1,500.0011/10/2020 606464
011.1048.520000 $1,817.95 Plumbing Supplies & Building Hardware~ S1345179001 011.0014459ASTRO PLUMBING SUPPLY
CO
006305 -
011.1048.520000 $-448.84 Credit~S1345811001 011.0014459
$1,369.1111/10/2020 606465
Printed: 11/19/2020 1:47:38PM Page 29 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
020.1084.900000 $670.55 Aluminum Sheet~ 153214 011.0014593AUL PIPE TUBING & STEEL,
INC
001717 -
020.1084.900000 $68.73 Sales Tax 9.5%153214
$739.2811/10/2020 606466
055.9000.520000 $14.11 Reimb. Door DecoraƟons 102720JESSICA BALANDRAN005956 -
055.9000.520000 $30.70 Reimb. Postage 110420
$44.8111/10/2020 606467
011.1046.520000 $122.60 12642623 Filter CVCS188538 011.0014531CAMINO REAL CHEVROLET000818 -
011.1046.520000 $45.75 WIX33405 Filter CVCS188538 011.0014531
011.1046.590000 $17.00 SS Fuel Charge CVCS188538 011.0014531
011.1046.590000 $15.00 SS Fuel Charge CVCS188538 011.0014531
011.1046.590000 $980.00 Labor to remove and replace fuel tank CVCS188538 011.0014531
011.1046.520000 $15.99 Sales Tax 9.5% CVCS188538
$1,196.3411/10/2020 606468
011.1048.530015 $245.34 Reimb. Possessory Interest Tax~ 110320SERGIO CANALES000661 -
$245.3411/10/2020 606469
020.1084.520000 $787.75 Concrete 94780383CALPORTLAND COMPANY000256 -
020.1084.520000 $791.39 Concrete 94785775
$1,579.1411/10/2020 606470
Printed: 11/19/2020 1:47:38PM Page 30 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1046.520000 $40.79 164R8168 Gen 5 Back Up K C65726 011.0014532CENTRAL FORD004163 -
011.1046.520000 $169.95 164R81495 BuƩon Key Remote C65726 011.0014532
011.1046.590000 $290.00 Labor to program remote.C65726 011.0014532
011.1046.520000 $21.60 Sales Tax 10.25 C65726
$522.3411/10/2020 606471
055.8000.590000 $510.39 Electrical Parts~ 264829 055.0002808CURRENT WHOLESALE
ELECTRIC SUP
001336 -
055.8000.590000 $112.34 Electrical Parts~ 264975 055.0002808
020.1084.900000 $824.89 Quote 092520-04~ 265138 011.0014572
020.1084.900000 $84.55 Sales Tax 10.25 265138
020.1084.900000 $824.89 PP2 120/240 1PH Electrical Panel~ 265139 011.0014574
020.1084.900000 $84.55 Sales Tax 10.25 265139
$2,441.6111/10/2020 606472
011.1043.520000 $2,442.90 Water Parts~ S1419256001 011.0014463DANGELO CO000970 -
$2,442.9011/10/2020 606473
011.120010 $4,410.00 DucƟle Iron Pipe~ S100033173001 011.0014483FAMCON PIPE & SUPPLY, INC006889 -
011.120010 $418.95 Sales Tax 9.5% S100033173001
$4,828.9511/10/2020 606474
011.120010 $3,349.48 Fire Hydrant~729183 011.0014539FERGUSON WATERWORKS000524 -
011.120010 $318.20 Sales Tax 9.5% 729183
$3,667.6811/10/2020 606475
Printed: 11/19/2020 1:47:38PM Page 31 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1031.596500 $108.00 Firearms / TacƟcal Rifle Operator's 091520TERESA FLORES006887 -
$108.0011/10/2020 606476
011.9019.560010 $55.11 Period: 10/16/20 - 11/15/20 101620FRONTIER005825 -
$55.1111/10/2020 606478
011.1048.530015 $365.13 Reimb. Possessory Interest Tax~110320DELPHIA GARZA006450 -
$365.1311/10/2020 606479
011.1043.596200 $10,000.00 I-710 Corridor EIR/EIS~ 101520(2)GATEWAY CITIES COUNCIL OF
GOVE
000456 -
$10,000.0011/10/2020 606480
011.1026.596800 $405.00 TuiƟon Reimbursement 102020LORENZO GAYTAN001668 -
$405.0011/10/2020 606481
011.1048.530015 $282.92 Reimb. Possessory Interest Tax~ 102920LARRY D GONZALES004834 -
$282.9211/10/2020 606482
011.1026.596900 $2,684.70 Service Pins 3762577RIHERNDON RECOGNITION
COMPANY
001221 -
$2,684.7011/10/2020 606483
055.9100.502030 $500.00 IniƟal ContribuƟon / C. Palencia 102820HSA BANK004239 -
$500.0011/10/2020 606484
020.1084.900000 $9,707.75 Professional Services 09/20 13046INFRASTRUCTURE
ENGINEERING COR
000706 -
$9,707.7511/10/2020 606485
Printed: 11/19/2020 1:47:38PM Page 32 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1041.595200 $3,331.31 Building Plan Check & InspecƟon 63667INTERWEST CONSULTING
GROUP, IN
004143 -
$3,331.3111/10/2020 606486
011.1031.420510 $28.00 Ref. Voided CitaƟon #P87690 102920SIMON JUAN JUAN006947 -
$28.0011/10/2020 606487
011.1004.530015 $5,861.63 Possessory Interest Tax~ 102920LOS ANGELES COUNTY TAX
COLLECT
000762 -
$5,861.6311/10/2020 606488
011.1048.530015 $571.46 Possessory Interest Tax~ 102920(2)LOS ANGELES COUNTY TAX
COLLECT
000762 -
$571.4611/10/2020 606489
011.1026.596200 $52.00 Reimb. Live Scan 110320HAYLEY LARA006948 -
$52.0011/10/2020 606490
011.1049.520000 $131.76 Small Tools, Plumbing & Building 110600 011.0014465LB JOHNSON HARDWARE CO
#1
000804 -
011.1048.520000 $25.52 Small Tools, Plumbing & Building 110791 011.0014465
011.1049.520000 $10.94 Small Tools, Plumbing & Building 110849 011.0014465
011.1048.520000 $7.86 Small Tools, Plumbing & Building 110863 011.0014465
011.1049.520000 $53.56 Small Tools, Plumbing & Building 110931 011.0014465
$229.6411/10/2020 606491
020.1084.596700 $55.00 Reimb. Water Treatment 1 Renewal 102920BRIAN LINNERT004610 -
$55.0011/10/2020 606492
Printed: 11/19/2020 1:47:38PM Page 33 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1046.520000 $152.39 Beacon Light~ 1179938 011.0014529LU'S LIGHTHOUSE, INC000121 -
011.1046.520000 $1.68 Tie Wrap~ 1179938 011.0014529
011.1046.520000 $7.05 Tie Wrap 7"~1179938 011.0014529
011.1046.520000 $11.55 Tie Wrap 11"~ 1179938 011.0014529
011.1046.520000 $9.89 Tie Wrap 14"~ 1179938 011.0014529
011.1046.520000 $17.35 Sales Tax 9.5% 1179938
$199.9111/10/2020 606493
011.1031.596500 $108.00 Firearms / TacƟcal Rifle Operator's 091520ALFONSO MADRIGAL006695 -
$108.0011/10/2020 606494
011.1031.596500 $108.00 Firearms / TacƟcal Rifle Operator's 091520NICHOLAS MANNINO006950 -
$108.0011/10/2020 606495
011.1041.520000 $2,340.97 Plan Check Services 14249MELVYN GREEN &
ASSOCIATES, INC
001096 -
$2,340.9711/10/2020 606496
011.1048.530015 $602.01 Reimb. Possessory Interest Tax~ 102920HECTOR MORENO005074 -
$602.0111/10/2020 606497
011.1031.596700 $274.00 RegistraƟon / N. Mannino 091520NATIONAL TRAINING
CONCEPTS, IN
003276 -
011.1031.596700 $274.00 RegistraƟon / A. Madrigal 091520(2)
011.1031.596700 $274.00 RegistraƟon / T. Flores 091520(3)
$822.0011/10/2020 606498
Printed: 11/19/2020 1:47:38PM Page 34 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
056.5600.595200 $4,379.50 Professional Services 09/20 10181NEWGEN STRATEGIES &
SOLUTIONS,
006185 -
056.5600.596200 $1,383.00 Professional Services 09/20 10181
$5,762.5011/10/2020 606499
020.1084.520000 $106.60 Plumbing Hardware & Supplies~ S1241038001 011.0014445PLUMBING & INDUSTRIAL
SUPPLY
001943 -
020.1084.520000 $160.37 Plumbing Hardware & Supplies~ S1241090001 011.0014445
$266.9711/10/2020 606500
011.1031.420510 $28.00 Ref. Voided CitaƟon #P87689 102920LUCIA LUCERO SERRANO006946 -
$28.0011/10/2020 606501
011.1002.596550 $129.00 Dues Assessment for FY 2020-21 102320SO CAL ASSOCIATION OF
GOVERNME
000291 -
$129.0011/10/2020 606502
011.1031.520000 $24.30 Laundry Services~ 11952 011.0014447STATE STREET LAUNDRY000191 -
011.1031.520000 $3.60 Laundry Services~ 11953 011.0014447
$27.9011/10/2020 606503
011.1070.550000 $567.00 Pink Patch 2020 33921THE EMBLEM AUTHORITY006922 -
$567.0011/10/2020 606504
055.9100.590000 $1,000.00 AdministraƟve Handling Fee 110320UNION PACIFIC RAILROAD
COMPANY
006415 -
$1,000.0011/10/2020 606505
Printed: 11/19/2020 1:47:38PM Page 35 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1043.520000 $-112.26 Credit~ 11860 011.0014495UNITED INDUSTRIES, LLC006895 -
011.1043.520000 $519.60 Shovel, Large Blade, D-Grip, Safety 207793 011.0014495
011.1043.520000 $24.78 Freight 207793 011.0014495
011.1043.520000 $49.36 Sales Tax 9.5% 207793
011.1043.520000 $131.70 Long Nose Pliers High Carbon Steel~ 207922 011.0014495
011.1043.520000 $87.00 Straight Jaw Tongue & Groove Pliers~ 207922 011.0014495
011.1043.520000 $90.36 Assorted Sqwincher~ 207922 011.0014495
011.1043.520000 $70.86 Orange - Sqwincher~ 207922 011.0014495
011.1043.520000 $53.04 Screw Driver Phillip~207922 011.0014495
011.1043.520000 $120.32 10 lb Sledge Hammer~ 207922 011.0014495
011.1043.520000 $71.18 12 lb Sledge Hammer~ 207922 011.0014495
011.1043.520000 $92.82 Vise-grip Long Nose Pliers~ 207922 011.0014495
011.1043.520000 $82.27 Freight 207922 011.0014495
011.1043.520000 $68.14 Sales Tax 9.5% 207922
011.1043.520000 $165.60 Aluminum, Spray Paint 16oz. ~208022 011.0014495
011.1043.520000 $165.60 Flat Back, Spray Paint 16oz .~ 208022 011.0014495
011.1043.520000 $41.40 Gloss White, Spray Paint 16oz. ~ 208022 011.0014495
011.1043.520000 $82.80 Gloss Black, Spray Paint 16oz. ~ 208022 011.0014495
011.1043.520000 $41.40 Wagon Red, Spray Paint 16oz.~ 208022 011.0014495
011.1043.520000 $49.00 Freight 208022 011.0014495
011.1043.520000 $47.20 Sales Tax 9.5%208022
011.1043.520000 $39.18 Screw Driver 4"~ 208178 011.0014495
011.1043.520000 $16.42 Freight 208178 011.0014495
Printed: 11/19/2020 1:47:38PM Page 36 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.1043.520000 $3.72 Sales Tax 9.5% 208178UNITED INDUSTRIES, LLC006895 -
011.1043.520000 $153.78 8 lb Sledge Hammer~ 208563 011.0014495
011.1043.520000 $17.90 Freight 208563 011.0014495
011.1043.520000 $14.61 Sales Tax 9.5% 208563
011.1043.520000 $84.72 Vise-grip Long Nose Pliers 6" ~ 209107 011.0014495
011.1043.520000 $15.37 Freight 209107 011.0014495
011.1043.520000 $8.05 Sales Tax 9.5% 209107
$2,295.9211/10/2020 606506
011.120010 $22.34 Ajax Cleanser~ 35059700 011.0014499VERNON SANITARY SUPPLY
CO
001399 -
011.120010 $51.34 Scrubbing Sponge~ 35059700 011.0014499
011.120010 $459.44 Paper Hot Cup~ 35059700 011.0014499
011.120010 $119.40 KraŌ Cup Buddy~ 35059700 011.0014499
011.120010 $199.62 Dart Lid~ 35059700 011.0014499
011.120010 $87.96 SƟrrup Quick Change Mop Handles~ 35059700 011.0014499
011.120010 $154.32 Joy Liquid Dish Soap~35059700 011.0014499
011.120010 $714.84 Tide Liquid Laundry Detergent~ 35059700 011.0014499
011.120010 $402.32 Ajax Prop Liquid & AnƟbacterial Soap~ 35059700 011.0014499
011.120010 $124.96 Simple Green~ 35059700 011.0014499
011.120010 $221.97 Sales Tax 9.5% 35059700
$2,558.5111/10/2020 606507
Printed: 11/19/2020 1:47:38PM Page 37 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
EARLY CHECKS
VENDOR NAME AND NUMBER
ACCOUNT
NUMBER
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
PAYMENT
AMOUNT
CHECK
NUMBER
PAYMENT
DATE
011.120010 $167.52 Dial Instance Hand SaniƟzer~ 35380500 011.0014499VERNON SANITARY SUPPLY
CO
001399 -
011.120010 $15.91 Sales Tax 9.5%35380500
$183.4311/10/2020 606508
011.1031.570000 $500.00 Mutual Aid Vehicle Maintenance MAV001(4)WHITTIER POLICE
DEPARTMENT
004252 -
$500.0011/10/2020 606509
011.1046.590000 $1,330.00 Labor to diagnose fuel pump Ɵming code. SVO578696 011.0014535YALE CHASE EQUIP &
SERVICES
001622 -
$1,330.0011/10/2020 606510
TOTAL EARLY CHECKS $ 216,746.71
Printed: 11/19/2020 1:47:38PM Page 38 of 39
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 57
DECEMBER 1, 2020
RECAP BY FUND
FUND ELECTRONIC TOTAL EARLY CHECK TOTAL WARRANT TOTAL GRAND TOTALS
$267,500.56 $386,122.32$0.00$118,621.76011 - GENERAL
457,798.40 503,160.950.0045,362.55020 - WATER
3,984,404.31 4,027,804.210.0043,399.90055 - LIGHT & POWER
699.22 10,061.720.009,362.50056 - NATURAL GAS
4,139.00 4,139.000.000.00057 - FIBER OPTIC
GRAND TOTAL $4,931,288.20$0.00$216,746.71$4,714,541.49
TOTAL CHECKS TO BE PRINTED 0
Printed: 11/19/2020 1:47:38PM Page 39 of 39
City Council Agenda Item Report
Agenda Item No. COV-406-2020
Submitted by: Cynthia Cano
Submitting Department: Public Works
Meeting Date: December 1, 2020
SUBJECT
Public Works Department Monthly Report
Recommendation:
Receive and file the October 2020 Building Report.
Background:
The attached building report consists of total issued permits, major projects, demolition permits, new
building permits and certificate of occupancy status reports for the month of October 2020.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. Public Works Department October 2020 Building Report
Construction
Value
Number of
Permits
Year to Date
Value
Year to Date
Permits
Construction
Value
Number of
Permits
Year to Date
Value
Year to Date
Permits
Permit
Difference
Valuation
Difference
January 6,968,160$ 49 6,968,160$ 49 8,046,145$ 43 8,046,145$ 43 -12%15%
February 4,923,135$ 63 11,891,295$ 112 2,979,923$ 48 11,026,068$ 91 -19%-7%
March 10,949,664$ 47 22,840,960$ 159 2,808,127$ 16 13,834,195$ 107 -33%-39%
April 13,285,075$ 56 36,126,035$ 215 1,100,252$ 10 14,934,447$ 117 -46%-59%
May 21,264,283$ 43 57,390,317$ 258 1,134,292$ 14 16,068,739$ 121 -53%-72%
June 12,186,470$ 67 69,576,787$ 325 3,485,709$ 55 19,554,448$ 186 -43%-72%
July 3,301,660$ 53 72,878,447$ 378 3,305,183$ 29 22,859,631$ 215 -43%-69%
August 3,283,700$ 41 76,162,147$ 419 3,059,660$ 48 25,919,291$ 263 -37%-66%
September 1,400,426$ 29 77,562,573$ 448 2,591,286$ 34 28,510,577$ 297 -34%-63%
October 5,478,852$ 43 83,041,425$ 491 2,967,007$ 39 31,477,584$ 336 -32%-62%
November
December
2019 2020 Year to Date
Monthly Report Summary
City of Vernon
Building Division
0
10
20
30
40
50
60
70
80
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Monthly
2019 Construction Value 2020 Construction Value
2019 Number of Permits 2020 Number of Permits
0
100
200
300
400
500
600
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
Year to Date
2019 Year to Date Value 2020 Year to Date Value
2019 Year to Date Permits 2020 Year to Date Permits
City of Vernon
Building Department
Monthly Report from 101112020 lo 1013112020
Type Value # of Permits
Electrical
lndustrial - Remodel
Mechanical
Miscellaneous
Plumbing
Roof
$599,400.00
$452,024.00
$685,000.00
$285,420.00
931,000.00
$914,163.00
13
2
4
t6
,|
3
October 2020 TOTALS PERMITS
PREVIOUS I\4ONTHS TOTAL
YEAR TO DATE TOTAL
october 2019 ToTALS
PREVIOUS MONTHS TOTAL
PRIOR YEAR TO OATE TOTAL
$2,967,007.00
$28,510,577.00
39
297
$31 477.584 00
$5,478,851.62
$77,562,573.38
336
43
448
$83,041,425.00 49',|
None
City of Vernon
Building Department
New Buildings Report - October 2020
None
City of Vernon
Building Department
Demolition Report - October 2020
Permit No Proiect Address
City of Vernon
Building Department
Major Projects from 101112020 to 1013112020
Valuations > 20,000
Tenant Description Job Value
8-2020-4221
8-2020-4260
8-2020-427 6
B-2020-4308
Electrical
8-2020-4180
2
Mechanical
B-2020-4003
4423 DISTRICT BLVD
APN 6304022042
4201 ROSS ST
APN 6302017048
3333 DOWNEY RD
APN 630300'1001
3375 FRUITLAND AVE
APN 6303027900
4401 DOWNEY RD
APN 6303017022
3375 FRUITLAND AVE
APN 6303027900
electrical for building and tenant
improvement
New 230 kw generator w/365 gallon
sub-base diesel fuel tank; replace
(E) automatic transfer switch Mnew
400 amp. auto transfer switch
File with B-2020-4257
interior lighting retro-flt to LED
COV Fire Station
50000
50000
3 00000
64000
7 5000Electrical 225 KUA x FMR 3004 &
8004 480 V
5 Record(s)
lndustrial - Remodel
8-2020-4324 4717 DISTR|CT BLVD
APN 6304020004
Block wall
COV Fire Station Remodel of existing kitchen,
restroom and dormatories.
New ductwork for existing HVAC
Unit
Neptune Foods Thermoil fryer Equipment Only
City of Vernon Fire Mechanical - Air distribution system
reconfiguration to accomodate new
dorms, kitchen ventilation
upgrades. Make-up air, Exhaust
fans in new restroom.
new wrought iroon fence to 8' - 0"
above existing 3'0" CMU block wall
Remove 3 antennas and 6 RTH'S
from tower, lnstall 3 antennas, 6
RRh's and '1 hybrid cabte on tower.
lnstall 1 8160 battery cabinet and 'l
6160 AC cabinet on ground. No
electrical work being proposed
$539,000.00
25000
427024
Record(s)$452,024.00
45000
25000
B-2015-0543
B 2420-4273 3375 FRUITLAND AVE
APN 6303027900
4510 ALAIVEDA ST
APN 6308013044
3
Miscellaneous
B-2020-4288
$670,000.00
300004623 MAYWOOO AVE
APN 6304027015
B-2020-4206 3s000
8-2020-427 5
4371 49TH ST
APN 6304025006
Record(s)
4722 EVERETT AVE
APN 630402500s
New lighting flxtures in dormatory
area and kitchen
600000
B-2020-4122
4
Plumbing
B-2020-427 4
4423 DISTRICT BLVD
APN 6304022042
4380 AYERS AVE
APN 6304001018
Storage racks permit 54000
80000non-friable asbestos roof material
removal
Record(s)
Record(s)
4380 AYERS AVE
APN 6304001018
Record(s)
COV Fire Station
$199,000.00
3375 FRUITLAND AVE
APN 6303027900
Plumbing - water relocation ('l) new
restroom, kitchen remodel (sink,
dish wsher relocation, new
restroom fixtures in existing
restroom.
remove 2 of 3 existing roof systems
to accept new roof. leve original
roof system in place, etc.
Reroofing
perform roof maintenance with
polyester fabric embedded in
asphalt emulsion. recoat over
existing roof surface with cool roof
acylic surfacing, no tear-off
(approximately squares). ICC ESR
#2871 CRCC # 0656-0001. UL
#TGFU:R 1 '1321
1
Roof
8-2020-4291
$31,000.00
675000
170000
69163
e-2020-4327
B-2020-4286
4265 EXCHANGE AVE
APN 6304021050
33OO VERNON AVE
APN 63030'12048
J $914,163.00
18 Permit(s)Total $2,805,187.00
8-2020-4284
31000
410
4
4
13
Month of October 2020
City of Vernon
Building Department
Status of Certificates of Occupancy Requests
Request for Inspection
Approved
Pending
Temporary Occupancies
City of Vernon
Certificate of Occupancy
Applications Date From 10/1/2020 to 10/31/2020
Permit No. Project Address Description Tenant Square Feet Fees Paid Issued
C-2020-1556 4567 MAYWOOD AVE FINE COLLECTIBLES
CORP 10386 Warehouse &
shipping for
E-Commerce seller
885.00
6304028033 APN
C-2020-1557 2640 26TH ST LDR Consulting, LLC 19651 Warehousing of
beauty products 885.00
6302001028 APN
C-2020-1558 5700 FIRST ST Green Impact
Manufacturing, LLC 48433 Warehousing and
distribution of
packaged food
products
885.00
APN
C-2020-1559 5005 HAMPTON ST EZ Sewing & Finishing, Inc. 11410 Warehousing of
garments 885.00
6308010034 APN
89,880.00 Total for Certificate of Occupancy: 3,540.00
Total Fees Paid 3,540.00 Permits(s) 4
1
City of Vernon
Certificate of Occupancy
Issued Date From 10/1/2020 to 10/31/2020
Permit No. Project Address Description Tenant Square Feet Fees Paid Issued
C-2018-1182 4170 BANDINI BLVD Mutual Trading Co., Inc. 60000 Warehousing and
distribution of food
items
1,046.00 10/29/202 6304003001 APN
C-2020-1532 3634 SOTO ST Calitas Antojitos DBA
Peruvian Delight 1300 Restaurant 385.00 10/29/202 6303004039 APN
C-2020-1537 2831 SANTA FE AVE Greenpy Dba White
Birch/Yellow Star 38112 Garment
manufacturing 885.00 10/29/202 6302006025 APN
C-2020-1547 4626 48TH ST The Great Incorporated 10080 Warehousing and
distribution of
clothing
885.00 10/29/202 6304018023 APN
109,492.00 Total for Certificate of Occupancy: 3,201.00
Total Fees Paid 3,201.00 Permits(s) 4
1
City Council Agenda Item Report
Agenda Item No. COV-382-2020
Submitted by: Scott Williams
Submitting Department: Finance/Treasury
Meeting Date: December 1, 2020
SUBJECT
Sale of Surplus Vernon Fire Apparatus and Equipment to Local Municipalities
Recommendation:
A. Approve and authorize the City Administrator to execute the Purchase and Sale Agreement with the
City of Compton, in substantially the same form as submitted, for the sale of: 1. One (1) 2002 Seagrave
Engine with assigned hose complement and equipment; 2. One (1) 1998 Spartan/LTI Truck 7576; and
B. Approve and authorize the City Administrator to execute the Purchase and Sale Agreement with the
City of Montebello, in substantially the same form as submitted, for the sale of: 1. One (1) 2009 Seagrave
Engine 7576; 2. One (1) 2009 Seagrave Engine 779; 3. One (1) 2017 Hurst E-Draulic Cutter, spreader,
ram, batteries, battery charger, chains, tips, and accessories; and 4. One (1) 2014 Hurst Quad Power
Unit, cutter, spreader, ram, hoses w/quick couplers, chains, tips and accessories.
Background:
The transition of the City's fire services to the Consolidated Fire District of Los Angeles County (Los
Angeles County Fire) has resulted in surplus vehicles and equipment from the Vernon Fire Department,
as only some of the vehicles will be utilized by LA County Fire as part of the agreement. Pursuant to the
City's Purchasing Manual on salvaging the City's surplus property, the City is recommending that Council
approve the sale of apparatus and equipment to local area cities. Specifically, Compton and Montebello
have expressed an interest in the following:
City of Compton
Apparatus
*2002 Seagrave Engine 7577 (Vin#: 1F9EC28T42CST2080)
*1998 Spartan/LTI Truck 7576 (Vin#: 4S7AT2590WC028790)
City of Montebello
Apparatus
*2009 Seagrave Engine 7576 (Vin#: 1F9EU28T79CST2114)
*2009 Seagrave Engine 779 (Vin#: S1F9EU28T59CT2113)
Equipment
*2017 Hurst E-Draulic Cutter, spreader, ram, batteries, battery charger, chains, tips, and accessories
*2014 Hurst Quad Power Unit, cutter, spreader, ram, hoses w/quick couplers, chains, tips and
accessories
The cities of Compton and Montebello have confirmed their desire to enter into purchase agreements
with the City to procure particular Vernon Fire surplus items. It is recommended that the City Council
authorize the sale of select Fire Department apparatus and equipment surplus and authorize the City
Administrator to enter into the necessary sale agreements. The proposed agreements, with the City of
Compton and Motebello (respectively), have been reviewed and approved by the City Attorney's Office.
Fiscal Impact:
Proceeds from the sales will result in $464,798 to the General Fund that will offset the City's the
conversion costs related to the transition of fire services to Los Angeles County Fire.
Attachments:
1. Purchase and Sale Agreement with City of Compton
2. Purchase and Sale Agreement with City of Montebello
-1-
PURCHASE AND SALE AGREEMENT
BETWEEN THE CITY OF COMPTON
AND
CITY OF VERNON
This Purchase and Sale Agreement is made and entered into this _______ day of ______, 2020
between the CITY OF COMPTON, a municipal corporation, hereinafter referred to as “BUYER”,
and CITY OF VERNON, a California charter City and California municipal corporation,
hereinafter referred to as “SELLER”. BUYER and SELLER may be referred to in this Agreement
individually as “Party” and jointly as “Parties.”
I. Recitals
A. SELLER has solicited a proposal for one 2002 Seagrave and one 1998
Spartan/LTI as described in Exhibit A “Equipment”, attached hereto (Equipment);
B. SELLER has provided BUYER with pricing on Equipment in the total amount of
$97,838 as set forth in Exhibit B “Price” attached hereto;
C. BUYER has submitted a proposal to purchase the Equipment from SELLER,
attached hereto as Exhibit C;
D. SELLER has provided BUYER with a Liability Release Agreement, attached
hereto as Exhibit D.
NOW, THEREFORE, Parties agree as follows:
II. General Provisions
A. Assignment
Parties shall not assign all or any part of this Agreement and/or make any
subcontract to perform any obligation hereunder, either in whole or in part,
without the prior written consent of the Parties.
B. Attorneys’ Fees
In the event any legal proceeding is instituted to enforce any term or provision of
this Agreement, the prevailing party in said legal proceeding shall be entitled to
recover attorneys' fees and costs from the opposing party in an amount
determined by the court to be reasonable.
C. Compliance with Laws
Parties shall perform their respective obligations as set forth in this Agreement
pursuant to all applicable Federal, State, and local statutes, regulations, and
ordinances whether now in force or hereinafter enacted.
D. Conflicts or Inconsistencies
Exhibit D shall take precedence in the event of any conflict or inconsistency
between the terms of Exhibit D and this Agreement. In the event of any conflict
or inconsistency between the provisions of this Agreement and any other Exhibit,
the terms of this Agreement shall strictly prevail.
E. Dispute Resolution
1. Administrative Remedies. Disputes regarding the interpretation or
application of this Agreement shall first be submitted to the other Party for
investigation and resolution. The Parties will make a good faith and
-2-
reasonable effort to reach an agreeable resolution. Any disputes that
cannot be resolved in that manner shall be submitted to non-binding
arbitration as set forth in the Formal Remedies below.
2. Formal Remedies. In the event the Administrative Remedy does not
resolve the dispute, the alleged injured Party may, but is not required to
as a condition of pursuing any legal remedies, serve a demand for
arbitration on the Party claimed to be in default ("Defaulting Party"). The
Parties will continue to perform obligations under this Agreement so long
as the Defaulting Party diligently commences to cure the alleged default
in the event there is imminent danger to the public health, safety or
general welfare resulting from the default, the Defaulting Party shall take
immediate action to cure the immediate threat.
Within five (5) business days of receipt of the demand, and providing the
default remains uncured, the matter shall be submitted to non-binding
arbitration. The Parties shall make reasonable efforts to jointly select an
arbitrator using any reasonable method including selection by chance.
The arbitration shall be conducted in accordance with the California
Arbitration Act (Code of Civil Procedure section 1280 et seq.) The
arbitrator shall render a decision with written findings. The costs of
arbitration (excluding each Party’s own costs) shall be borne by the
Parties equally. Either Party that is not satisfied with the arbitrator's
decision shall be entitled to pursue all remedies available in a court of law
or equity.
F. Documentation
PARTIES shall maintain complete and accurate records with respect to
ownership and transfer of Equipment and the costs incurred under this
Agreement for a minimum period of three (3) years, or for any longer period
required by law, from the date of final payment made under this Agreement. All
such records shall be provided to requesting Party within ten (10) days of
request.
G. Effective Date and Term
This Agreement is effective as of the date of mutual execution, and shall remain
in full force and effect until delivery of the Equipment to BUYER, and BUYER’s
removal of the Equipment from SELLER’s property whereupon this Agreement
shall terminate, subject to the survival of terms as provided herein.
H. Force Majeure
1. The time period(s) specified for performance pursuant to this Agreement
shall be extended because of any delays due to unforeseeable causes
beyond the control and without the fault or negligence of the delayed
Party if the delayed Party shall within three (3) days of the
commencement of such delay notify the other Party in writing of the
causes of the delay.
2. The sole remedy shall be termination or an extension of the Agreement
pursuant to this Section and neither Party shall not be entitled to recover
damages against the other Party.
I. Governing Law
-3-
1. This Agreement shall be governed by and construed in accordance with
the laws of the State of California.
2. Venue for any litigation arising out of this Agreement shall be the Superior
Court of the County of Los Angeles.
J. Indemnity
1. To the extent permitted by law and subject to the Liability and Release
Agreement attached hereto as Exhibit D, BUYER will indemnify, defend
and hold SELLER, its elected officials, officers, employees, and agents,
harmless with respect to any and all claims for damages for bodily injury,
death, and/or property damage to the extent arising out of the BUYER’s
active negligence or misconduct in connection with its rights or obligations
under this Agreement, as established by a final court decision or
agreement of the parties.
2. To the extent permitted by law and subject to the Liability and Release
Agreement attached hereto as Exhibit D, the SELLER will indemnify,
defend and hold BUYER, its elected officials, officers, employees, and
agents, harmless with respect to any and all claims for damages for
bodily injury, death, and/or property damage to the extent arising out of
the SELLER’s active negligence or misconduct in connection with its
rights or obligations under this Agreement, as established by a final court
decision or agreement of the parties.
3. The provisions of this Section II.J shall survive the termination or
expiration of this Agreement.
K. Independent Contractor
Parties and their respective employees, officers, and agents are independent
contractors under this Agreement and shall not be construed for any purpose to
be employees of the other Party.
L. Entire Agreement
1. This Agreement, together with all exhibits hereto and which are
incorporated by reference herein, supersedes any and all other
Agreements, either oral or in writing, between the Parties with respect to
the subject matter herein.
2. Each Party acknowledges that it has had the benefit of advice of
competent legal counsel with respect to its decision to enter this
Agreement that no representation, statement, or promise by any party
which is not embodied herein shall be valid or binding.
3. Any modification of this Agreement shall be effective only if it is in writing
signed by the Parties.
M. Counterparts
This Agreement may be executed in two or more counterparts, each of which
shall be deemed an original, but all of which together shall constitute one and the
same instrument.
N. Severability
-4-
If any term or provision of this Agreement or the application thereof to any person
or circumstance shall, to any extent, be held invalid or unenforceable, the
remainder of this Agreement, or the application of its terms and provisions to
persons and circumstances other than those to which it has been held invalid or
unenforceable shall not be affected thereby, and each term and provision of this
Agreement shall be valid and enforceable to the fullest extent permitted by law.
O. Termination
1. Termination for Convenience. Parties may terminate this Agreement for
convenience by providing not less than ten (10) days prior,written Notice
of Termination to the other Party prior to payment and delivery of the
Equipment. This Agreement may be terminated at any time upon mutual
agreement of the Parties. In such events, Parties shall have no further
rights hereunder.
2. Cure Notice. Either Party may provide a Notice to Cure Default, therein
specifying the acts or omissions constituting the alleged default, and
demanding that the default be cured within ten (10) days, to the other
Party. If the default remains uncured, termination for cause shall be
effective, without further notice, at the end of the default cure period.
3. Termination for Cause. Either Party may terminate this Agreement for
cause immediately by providing a written Notice of Termination therein
specifying the acts or omissions constituting the default, to the other
Party. In such event, Parties shall have all other rights and remedies as
provided by law.
4. Payment. SELLER shall reimburse BUYER for all amounts paid to
SELLER within a reasonable time after termination of this Agreement.
5. Release of Liability. Termination or expiration of this Agreement does
not release either Party from any and all claims, damages or other liability
incurred prior to termination or expiration.
P. Waiver
A waiver by either Party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
III. Special Provisions
A. Acceptance
Acceptance of the Equipment shall be deemed to occur upon delivery of the keys
to BUYER and BUYER’s removal of the Equipment from the SELLER’s property.
B. Insurance
SELLER shall maintain and provide proof of insurance coverage on the
Equipment until such time SELLER delivers the Equipment to BUYER and
removes the Equipment from SELLER’s property. SELLER’s program of self-
insurance approved by BUYER shall satisfy the requirements of this Section.
C. Ownership and Authority to Sell and Purchase
-5-
1. SELLER warrants that it owns the Equipment, free and clear of any
encumbrances, and that it is authorized to sell Equipment to BUYER.
2. BUYER represents that it is authorized to purchase Equipment from
SELLER.
D. Removal, Transportation, and Operation
1. SELLER, at its sole expense, shall provide reasonable instructions and
documentation pertaining to the maintenance and operation of the
Equipment to BUYER at the time of delivery and prior to BUYER
removing the Equipment from SELLER’s property.
2. BUYER, at its sole liability, risk and expense, shall be responsible for
removing, loading, transporting, and operating the Equipment.
E. Sale of Equipment
SELLER hereby sells to BUYER and BUYER hereby purchases from SELLER
the Equipment for the price set forth in Exhibit B.
F. Title and Risk of Loss
1. Title to and risk of loss or damage to the Equipment purchased by
BUYER will pass to BUYER upon delivery and removal of the Equipment
from SELLER’s property.
2. BUYER assumes all risks and liability whatsoever resulting from the
possession, use or disposition of the Equipment. SELLER will have no
liability with respect to the Equipment sold to BUYER, including having no
liability for indirect, incidental or consequential damages.
IV. Representatives and Signatories
A. Notices and Designated Representatives
1. Any and all notices, demands, invoices, and written communications
between the Parties shall be addressed to the invidviduals set forth below
who are primarily responsible for their respective party’s performance.
2. Such notices shall be deemed as received by addressee within two
working days after deposit in the United States mail or an express mail
carrier or by verifiable electronic means.
SELLER BUYER
City of Vernon City of Compton
Finance Department City Administration
4305 Santa Fe Avenue 205 S Willowbrook Avenue
Vernon, CA 90058 Compton, CA 90220
Scott Williams, Finance Director Cecil Rhambo, City Manager
323.583.8811 ext: 849 310.605.5500
SWilliams@ci.vernon.ca.us CRhambo@comptoncity.org
[SIGNATURES ON FOLLOWING PAGE]
-6-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first set forth above:
SELLER
Contractor Name: City of Vernon
Corporation Type: a California charter City and California municipal
corporation
Printed Name: Carlos Fandino
Title: City Administrator
Signature:
ATTEST
Printed Name: Lisa Pope
Title: City Clerk
Signature:
APPROVED AS TO FORM
Printed Name: Arnold M. Alvarez-Glasman
Title: Interim City Attorney
Signature:
BUYER
City of Compton
Corporation Type:
Printed Name:
Title: City Manager
Signature:
ATTEST
Printed Name:
Title: City Clerk
Signature:
-7-
Attachments (incorporated documents):
Exhibit A – Equipment
Exhibit B – Price
Exhibit C – Letter of Intent to Purchase
Exhibit D – Liability Release Agreement
-1-
Exhibit A – Equipment
FIRE DEPARTMENT
TRUCK DESCRIPTION
2002 Seagrave
Engine 7577
Vin#: 1F9EC28T42CST2080
License Plate: 1067079
Mileage: 3,274.8
1998 Spartan/LTI
Truck 7576
Vin#: 4S7AT2590WC028790
License Plate: 1015055
Mileage: 21,710
Warranty
Equipment is sold “AS IS, WHERE IS, WITH ALL FAULTS”.
SELLER MAKES NO REPRESENTATION OR WARRANTY, STATUTORY,
EXPRESS OR IMPLIED WITH RESPECT TO THE USED EQUIPMENT
INCLUDING MAKING NO WARRANTY THAT THE USED EQUIPMENT WILL BE
MERCHANTABLE OR FIT FOR ANY PARTICULAR PURPOSE. THE ONLY
WARRANTY OR REPRESENTATION MADE BY SELLER IS A WARRANTY
THAT SELLER IS THE OWNER OF THE USED EQUIPMENT.
End of Exhibit A
-1-
Exhibit B – Price
I. Purchase Price
As full and complete consideration for the Equipment, BUYER shall pay the sum of
Ninety-Seven Thousand, Eight Hundred Thirty-Eight Dollars ($97,838) USD, not
including any applicable taxes and or fees to SELLER.
II. Taxes and Fees
BUYER is responsible to pay all applicable sales taxes and fees associated with the
acquisition of Equipment.
III. Payment
BUYER shall make payment of the full purchase price to SELLER on or before the
BUYER takes possession of the Equipment.
End of Exhibit B
From:Jim Enriquez
To:"Ronerick Simpson"
Cc:Fandino, Carlos; Williams, Scott; Figueroa, Diana; Hernandez, Lilia; Painton, Todd BC; Langer, Michael Capt; Ramos, Adriana; Glasman, Arnold;
Moussa, Zaynah; Muro, Eva; Pope, Lisa
Subject:Vernon FD Apparatus Available for Purchase
Date:Tuesday, October 13, 2020 7:58:12 PM
Attachments:image006.png
image007.png
image003.png
Chief Simpson: In accordance with our dialog on September 28, 2020, please review the list and return an e-mail
confirming interest in proceeding towards purchase. When I receive your email, I will collaborate withVernon staff in finalizing a Purchase and Sales Agreement for review by Vernon City Council on October20, 2020. If approved, listed vehicles should be available for acquisition following October 21, 2020.
Engine/Equipment/Hose 100 SERIES /
ENGINES
TRACKING
NUMBER APPARATUS ALLOCATION Total Value
$35,000/$2,838 Hose Engine 7577 F107 2002 Seagrave Compton Fire $37,838
$60,000 – no equipment Truck 7576 F202 1998 Spartan/LTI Compton Fire $60,000
Total $97,838
With October 21 as Vernon FD transition date, we ask that you provide relevant priority to this matter. Thank you in advance. Jim Enriquez
Jim Enriquez
Interim Fire Chief
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
C – (323) 427 -9157
O - (323) 583-8811 ext. x287
JEnriquez@ci.vernon.ca.us
From: Jim Enriquez
Sent: Monday, September 28, 2020 11:20 AM
To: Ronerick Simpson <RSimpson@comptonfire.org>
Cc: Fandino, Carlos <CFandino@ci.vernon.ca.us>; Williams, Scott <swilliams@ci.vernon.ca.us>; Figueroa, Diana
<dfigueroa@ci.vernon.ca.us>; Hernandez, Lilia <lhernandez@ci.vernon.ca.us>; Painton, Todd BC
<TPainton@ci.vernon.ca.us>; Langer, Michael Capt <MLanger@ci.vernon.ca.us>; Ramos, Adriana
<aramos@ci.vernon.ca.us>
Subject: RE: VFD Excess Apparatus Available for Purchase
Chief Simpson, I will start the approval process on my end and get back to you as soon as possible.
Jim
Jim Enriquez
Interim Fire Chief
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
C – (323) 427 -9157
O - (323) 583-8811 ext. x287
JEnriquez@ci.vernon.ca.us
From: Ronerick Simpson <RSimpson@comptonfire.org>
Sent: Monday, September 28, 2020 8:25 AM
To: Jim Enriquez <JEnriquez@ci.vernon.ca.us>
Cc: Fandino, Carlos <CFandino@ci.vernon.ca.us>; Williams, Scott <swilliams@ci.vernon.ca.us>; Figueroa, Diana
<dfigueroa@ci.vernon.ca.us>; Hernandez, Lilia <lhernandez@ci.vernon.ca.us>; Painton, Todd BC
<TPainton@ci.vernon.ca.us>; Langer, Michael Capt <MLanger@ci.vernon.ca.us>; Ramos, Adriana
<aramos@ci.vernon.ca.us>
Subject: RE: VFD Excess Apparatus Available for Purchase
Chief Enriquez,
Per our conversation this morning the City of Compton is interested in purchasing the 1998 Spartan/LTI 105’ without
equipment for the $60,000 price. We also want the Seagrave (Engine 7577/F107) without equipment but with hose for
$37,838 ($35,000-Engine/ $2838-Hose). In regards to the 2016 Ford Rescue Ambulance we are not interested. Thank you
and be safe.
From: Jim Enriquez [mailto:JEnriquez@ci.vernon.ca.us]
Sent: Thursday, September 24, 2020 10:41 AM
To: Ronerick Simpson <RSimpson@comptonfire.org>
Cc: Fandino, Carlos <CFandino@ci.vernon.ca.us>; Williams, Scott <swilliams@ci.vernon.ca.us>; Figueroa, Diana
<dfigueroa@ci.vernon.ca.us>; Hernandez, Lilia <lhernandez@ci.vernon.ca.us>; Painton, Todd BC
<TPainton@ci.vernon.ca.us>; Langer, Michael Capt <MLanger@ci.vernon.ca.us>; Ramos, Adriana
<aramos@ci.vernon.ca.us>
Subject: VFD Excess Apparatus Available for Purchase
Chief Simpson: A few weeks ago Compton BC Jim McCombs assessed VFD excess apparatus and equipment, indicatinginterest in several vehicles and equipment. After determining the specific VFD apparatus/equipment thatwill transfer to the Los Angeles County FD as part of the transition, Vernon City Administrator CarlosFandino approved the following items available for purchase at fair market value (FMV):
1998 Spartan/LTI 105’ (recently UL certified), equipped, Hurst compliment (2014 hydraulic quadunit with reels), without SCBA and Portable Radios FMV = $90,000
2002 Seagrave pumper, equipped, without SCBA and Portable Radios. FMV = $51,3882016 Ford Rescue Ambulance (34,662 miles) FMV = $118,000 As you are aware, listed apparatus and equipment remain in service, however, will become immediatelyavailable following VFD transition to LAC. If you/City of Compton agrees to the FMV for each listed item,we will begin facilitating required protocols in advance of our transition scheduled on October 21, 2020. Please confirm your intent as soon as possible. Thank you.
Jim
Jim Enriquez
Interim Fire Chief
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
C – (323) 427 -9157
O - (323) 583-8811 ext. x287
JEnriquez@ci.vernon.ca.us
CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it may contain
confidential information that is legally privileged. If you are not the intended recipient, or a person responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying, distribution or use of any of the information contained in or attached to this
transmission is STRICTLY PROHIBITED. If you have received this transmission in error, please immediately notify the sender. Please destroy the
original transmission and its attachments without reading or saving in any manner.
-1-
Exhibit D – Liability Release Agreement
City of Compton (“COC”), hereby voluntarily releases, discharges, waives, and relinquishes any
and all liabilities, losses, claims or causes of action against the City of Vernon (“Vernon”), and any
of its elected officials, officers, agents, employees, or volunteers, including those for personal
injury, property damage, or wrongful death arising, directly or indirectly, as a result of the purchase
of one (1) 2002 Seagrave (“Engine”) and one (1) 1998 Spartan/LTI (“Truck”), described in
Exhibit A and referred to collectively as the “Equipment”.
On behalf of its officers, owners, agents, and employees, COC agrees not to make any claim
against, sue, attach the property of, or prosecute Vernon or its elected officials, officers, agents,
employees, or volunteers, for any liabilities, losses, claims or causes of action arising, directly or
indirectly, as a result of COC’s acceptance, retention, use, ownership, sale, or transfer of the
Equipment.
COC further acknowledges that Vernon makes no guarantee or warranty for the Equipment. The
Equipment is accepted in an “as is” condition.
COC voluntarily accepts and expressly assumes all risks, dangers, and hazards that may arise
from its acceptance, retention, use, ownership, sale, or transfer of the Equipment.
The undersigned hereby warrants that he/she is an authorized agent of COC, whose name
appears below, and by his/her signature does hereby bind it to the terms, conditions, and
limitations of this release document.
City of Compton
_____________________________ _____________
Cecil Rhambo Date
City Manager
205 S. Willowbrook Avenue
Compton, CA 90220
-1-
PURCHASE AND SALE AGREEMENT
BETWEEN THE CITY OF MONTEBELLO
AND
CITY OF VERNON
This Purchase and Sale Agreement is made and entered into this _______ day of ______, 2020
between the CITY OF MONTEBELLO, a municipal corporation, hereinafter referred to as
“BUYER”, and CITY OF VERNON, a California charter City and California municipal
corporation, hereinafter referred to as “SELLER”. BUYER and SELLER may be referred to in
this Agreement individually as “Party” and jointly as “Parties.”
I. Recitals
A. SELLER has solicited a proposal for two (2) 2009 Seagraves (“Engine”), one (1)
2017 Hurst E-Draulic Cutter with accessories, one (1) 2014 Hurst Quad Power
Unit with accessories, one (1) Rescue 42s Kit, two (2) Chainsaws, two (2) Rope
Bags and MPD’s (2 with saddle bags), four (4) Positive Pressure Fans, one (1)
set of Milwaukee Hand Power Tools and one (1) Air Bag Set with controllers, as
described in Exhibit A “Equipment”, attached hereto (collectively referred to as
“Equipment”);
B. SELLER has provided BUYER with pricing on Equipment in the total amount of
$366,960 as set forth in Exhibit B “Price” attached hereto;
C. BUYER has submitted a proposal to purchase the Equipment from SELLER,
attached hereto as Exhibit C;
D. BUYER has executed a Liability Release Agreement, attached hereto as Exhibit
D.
NOW, THEREFORE, Parties agree as follows:
II. General Provisions
A. Assignment
Parties shall not assign all or any part of this Agreement and/or make any
subcontract to perform any obligation hereunder, either in whole or in part,
without the prior written consent of the Parties.
B. Attorneys’ Fees
In the event any legal proceeding is instituted to enforce any term or provision of
this Agreement, the prevailing party in said legal proceeding shall be entitled to
recover attorneys' fees and costs from the opposing party in an amount
determined by the court to be reasonable.
C. Compliance with Laws
Parties shall perform their respective obligations as set forth in this Agreement
pursuant to all applicable Federal, State, and local statutes, regulations, and
ordinances whether now in force or hereinafter enacted.
D. Conflicts or Inconsistencies
Exhibit D shall take precedence in the event of any conflict or inconsistency
between the terms of Exhibit D and this Agreement. In the event of any conflict or
inconsistency between the provisions of this Agreement and any other Exhibit,
the terms of this Agreement shall strictly prevail.
-2-
E. Dispute Resolution
1. Administrative Remedies. Disputes regarding the interpretation or
application of this Agreement shall first be submitted to the other Party for
investigation and resolution. The Parties will make a good faith and
reasonable effort to reach an agreeable resolution. Any disputes that
cannot be resolved in that manner shall be submitted to non-binding
arbitration as set forth in the Formal Remedies below.
2. Formal Remedies. In the event the Administrative Remedy does not
resolve the dispute, the alleged injured Party may, but is not required to
as a condition of pursuing any legal remedies, serve a demand for
arbitration on the Party claimed to be in default ("Defaulting Party"). The
Parties will continue to perform obligations under this Agreement so long
as the Defaulting Party diligently commences to cure the alleged default
in the event there is imminent danger to the public health, safety or
general welfare resulting from the default, the Defaulting Party shall take
immediate action to cure the immediate threat.
Within five (5) business days of receipt of the demand, and providing the
default remains uncured, the matter shall be submitted to non-binding
arbitration. The Parties shall make reasonable efforts to jointly select an
arbitrator using any reasonable method including selection by chance.
The arbitration shall be conducted in accordance with the California
Arbitration Act (Code of Civil Procedure section 1280 et seq.) The
arbitrator shall render a decision with written findings. The costs of
arbitration (excluding each Party’s own costs) shall be borne by the
Parties equally. Either Party that is not satisfied with the arbitrator's
decision shall be entitled to pursue all remedies available in a court of law
or equity.
F. Documentation
PARTIES shall maintain complete and accurate records with respect to
ownership and transfer of Equipment and the costs incurred under this
Agreement for a minimum period of three (3) years, or for any longer period
required by law, from the date of final payment made under this Agreement. All
such records shall be provided to requesting Party within ten (10) days of
request.
G. Effective Date and Term
This Agreement is effective as of the date of mutual execution, and shall remain
in full force and effect until delivery of the Equipment to BUYER, and BUYER’s
removal of the Equipment from SELLER’s property whereupon this Agreement
shall terminate, subject to the survival of terms as provided herein.
H. Force Majeure
1. The time period(s) specified for performance pursuant to this Agreement
shall be extended because of any delays due to unforeseeable causes
beyond the control and without the fault or negligence of the delayed
Party if the delayed Party shall within three (3) days of the
commencement of such delay notify the other Party in writing of the
causes of the delay.
-3-
2. The sole remedy shall be termination or an extension of the Agreement
pursuant to this Section and neither Party shall not be entitled to recover
damages against the other Party.
I. Governing Law
1. This Agreement shall be governed by and construed in accordance with
the laws of the State of California.
2. Venue for any litigation arising out of this Agreement shall be the Superior
Court of the County of Los Angeles.
J. Indemnity
1. To the extent permitted by law and subject to the Liability and Release
Agreement attached hereto as Exhibit D, BUYER will indemnify, defend
and hold SELLER, its elected officials, officers, employees, and agents,
harmless with respect to any and all claims for damages for bodily injury,
death, and/or property damage to the extent arising out of the BUYER’s
active negligence or misconduct in connection with its rights or obligations
under this Agreement, as established by a final court decision or
agreement of the parties.
2. To the extent permitted by law and subject to the Liability and Release
Agreement attached hereto as Exhibit D, the SELLER will indemnify,
defend and hold BUYER, its elected officials, officers, employees, and
agents, harmless with respect to any and all claims for damages for
bodily injury, death, and/or property damage to the extent arising out of
the SELLER’s active negligence or misconduct in connection with its
rights or obligations under this Agreement, as established by a final court
decision or agreement of the parties.
3. The provisions of this Section II.J shall survive the termination or
expiration of this Agreement.
K. Independent Contractor
Parties and their respective employees, officers, and agents are independent
contractors under this Agreement and shall not be construed for any purpose to
be employees of the other Party.
L. Entire Agreement
1. This Agreement, together with all exhibits hereto and which are
incorporated by reference herein, supersedes any and all other
Agreements, either oral or in writing, between the Parties with respect to
the subject matter herein.
2. Each Party acknowledges that it has had the benefit of advice of
competent legal counsel with respect to its decision to enter this
Agreement that no representation, statement, or promise by any party
which is not embodied herein shall be valid or binding.
3. Any modification of this Agreement shall be effective only if it is in writing
signed by the Parties.
M. Counterparts
-4-
This Agreement may be executed in two or more counterparts, each of which
shall be deemed an original, but all of which together shall constitute one and the
same instrument.
N. Severability
If any term or provision of this Agreement or the application thereof to any person
or circumstance shall, to any extent, be held invalid or unenforceable, the
remainder of this Agreement, or the application of its terms and provisions to
persons and circumstances other than those to which it has been held invalid or
unenforceable shall not be affected thereby, and each term and provision of this
Agreement shall be valid and enforceable to the fullest extent permitted by law.
O. Termination
1. Termination for Convenience. Parties may terminate this Agreement for
convenience by providing not less than ten (10) days prior written Notice
of Termination to the other Party prior to payment and delivery of the
Equipment. This Agreement may be terminated at any time upon mutual
agreement of the Parties. In such events, Parties shall have no further
rights hereunder.
2. Cure Notice. Either Party may provide a Notice to Cure Default, therein
specifying the acts or omissions constituting the alleged default, and
demanding that the default be cured within ten (10) days, to the other
Party. If the default remains uncured, termination for cause shall be
effective, without further notice, at the end of the default cure period.
3. Termination for Cause. Either Party may terminate this Agreement for
cause immediately by providing a written Notice of Termination therein
specifying the acts or omissions constituting the default, to the other
Party. In such event, Parties shall have all other rights and remedies as
provided by law.
4. Payment. SELLER shall reimburse BUYER for all amounts paid to
SELLER within a reasonable time after termination of this Agreement.
5. Release of Liability. Termination or expiration of this Agreement does
not release either Party from any and all claims, damages or other liability
incurred prior to termination or expiration.
P. Waiver
A waiver by either Party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
III. Special Provisions
A. Acceptance
Acceptance of the Equipment shall be deemed to occur upon delivery of the keys
to BUYER and BUYER’s removal of the Equipment from the SELLER’s property.
B. Insurance
SELLER shall maintain and provide proof of insurance coverage on the
Equipment until such time SELLER delivers the Equipment to BUYER and
-5-
removes the Equipment from SELLER’s property. SELLER’s program of self-
insurance approved by BUYER shall satisfy the requirements of this Section.
C. Ownership and Authority to Sell and Purchase
1. SELLER warrants that it owns the Equipment, free and clear of any
encumbrances, and that it is authorized to sell Equipment to BUYER.
2. BUYER represents that it is authorized to purchase Equipment from
SELLER.
D. Removal, Transportation, and Operation
1. SELLER, at its sole expense, shall provide reasonable instructions and
documentation pertaining to the maintenance and operation of the
Equipment to BUYER at the time of delivery and prior to BUYER
removing the Equipment from SELLER’s property.
2. BUYER, at its sole liability, risk and expense, shall be responsible for
removing, loading, transporting, and operating the Equipment.
E. Sale of Equipment
SELLER hereby sells to BUYER and BUYER hereby purchases from SELLER
the Equipment for the price set forth in Exhibit B.
F. Title and Risk of Loss
1. Title to and risk of loss or damage to the Equipment purchased by
BUYER will pass to BUYER upon delivery and removal of the Equipment
from SELLER’s property.
2. BUYER assumes all risks and liability whatsoever resulting from the
possession, use or disposition of the Equipment. SELLER will have no
liability with respect to the Equipment sold to BUYER, including having no
liability for indirect, incidental or consequential damages.
IV. Representatives and Signatories
A. Notices and Designated Representatives
1. Any and all notices, demands, invoices, and written communications
between the Parties shall be addressed to the invidviduals set forth below
who are primarily responsible for their respective party’s performance.
2. Such notices shall be deemed as received by addressee within two
working days after deposit in the United States mail or an express mail
carrier or by verifiable electronic means.
SELLER BUYER
City of Vernon City of Montebello
Finance Department City Administration
4305 Santa Fe Avenue 1600 West Beverly Boulevard
Vernon, CA 90058 Montebello, CA 90640
Scott Williams, Finance Director Rene Bobadilla, City Manager
323.583.8811 ext: 849 323.887.1200
SWilliams@ci.vernon.ca.us RBobadilla@cityofmontebllo.com
-6-
[SIGNATURES ON FOLLOWING PAGE]
-7-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first set forth above:
SELLER
Contractor Name: City of Vernon
Corporation Type: a California charter City and California municipal
corporation
Printed Name: Carlos Fandino
Title: City Administrator
Signature:
ATTEST
Printed Name: Lisa Pope
Title: City Clerk
Signature:
APPROVED AS TO FORM
Printed Name: Arnold M. Alvarez-Glasman
Title: Interim City Attorney
Signature:
BUYER
City of Montebello
Corporation Type:
Printed Name:
Title: City Manager
Signature:
ATTEST
Printed Name:
Title: City Clerk
Signature:
-8-
Attachments (incorporated documents):
Exhibit A – Equipment
Exhibit B – Price
Exhibit C – Letter of Intent to Purchase
Exhibit D – Liability Release Agreement
-1-
Exhibit A – Equipment
FIRE DEPARTMENT
ENGINES AND EQUIPMENT DESCRIPTIONS
2009 Seagrave
Engine 7576
Vin#: 1F9EU28T79CST2114
License Plate: 1315445
Mileage: 61,350
2009 Seagrave
Engine 779
Vin#: S1F9EU28T59C T2113
License Plate:1315444
Mileage: 66,250
Equipment
2017 Hurst E-Draulic Cutter, spreader, ram, batteries, battery charger, chains, tips, and
accessories
2014 Hurst Quad Power Unit, cutter, spreader, ram, hoses w/quick couplers, chains, tips and accessories
Rescue 42s Kit
Two Chainsaws
Two Rope Bags and MPD’s with saddle bags
Four Positive Pressure Fans
One set of Milwaukee Hand Power Tools
One Air Bag Set with controllers
Warranty
Equipment is sold “AS IS, WHERE IS, WITH ALL FAULTS”.
SELLER MAKES NO REPRESENTATION OR WARRANTY, STATUTORY, EXPRESS OR IMPLIED
WITH RESPECT TO THE USED EQUIPMENT INCLUDING MAKING NO WARRANTY THAT THE
USED EQUIPMENT WILL BE MERCHANTABLE OR FIT FOR ANY PARTICULAR PURPOSE. THE
ONLY WARRANTY OR REPRESENTATION MADE BY SELLER IS A WARRANTY THAT SELLER
IS THE OWNER OF THE USED EQUIPMENT.
End of Exhibit A
-1-
Exhibit B – Price
I. Purchase Price
As full and complete consideration for the Equipment, BUYER shall pay the sum of
Three Hundred Sixty-Six Thousand, Nine Hundred Sixty Dollars ($366,960) USD, not
including any applicable taxes and or fees to SELLER.
II. Taxes and Fees
BUYER is responsible to pay all applicable sales taxes and fees associated with the
acquisition of Equipment.
III. Payment
BUYER shall make payment of the full purchase price to SELLER on or before the
BUYER takes possession of the Equipment.
End of Exhibit B
Exhibit C - Letter of Intent to Purchase
-1-
Exhibit D – Liability Release Agreement
City of Montebello (“COM”), hereby voluntarily releases, discharges, waives, and relinquishes any
and all liabilities, losses, claims or causes of action against the City of Vernon (“Vernon”), and any
of its elected officials, officers, agents, employees, or volunteers, including those for personal
injury, property damage, or wrongful death arising, directly or indirectly, as a result of the purchase
of two (2) 2009 Seagraves (“Engines”), one (1) 2017 Hurst E-Draulic Cutter with accessories, one
(1) 2014 Hurst Quad Power Unit with accessories, one (1) Rescue 42s Kit, two (2) Chainsaws,
two (2) Rope Bags and MPD’s (2 with saddle bags), four (4) Positive Pressure Fans, one (1) set
of Milwaukee Hand Power Tools and one (1) set of Air Bag Set with controllers described in
Exhibit A and referred to collectively as the “Equipment”.
On behalf of its officers, owners, agents, and employees, COM agrees not to make any claim
against, sue, attach the property of, or prosecute Vernon or its elected officials, officers, agents,
employees, or volunteers, for any liabilities, losses, claims or causes of action arising, directly or
indirectly, as a result of COM’s acceptance, retention, use, ownership, sale, or transfer of the
Equipment.
COM further acknowledges that Vernon makes no guarantee or warranty for the Equipment. The
Equipment is accepted in an “as is” condition.
COM voluntarily accepts and expressly assumes all risks, dangers, and hazards that may arise
from its acceptance, retention, use, ownership, sale, or transfer of the Equipment.
The undersigned hereby warrants that he/she is an authorized agent of COM, whose name
appears below, and by his/her signature does hereby bind it to the terms, conditions, and
limitations of this release document.
City of Montebello
_____________________________ _____________
Rene Bobadilla Date
City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
City Council Agenda Item Report
Agenda Item No. COV-419-2020
Submitted by: Diana Figueroa
Submitting Department: City Administration
Meeting Date: December 1, 2020
SUBJECT
Donation of Surplus Vernon Fire Apparatus to Local Fire Academies
Recommendation:
A. Approve and authorize the City Administrator to execute the Deed of Gift and Donation Agreement
and Release with Rio Hondo Fire Academy, in substantially the same form as submitted, for the donation
of one (1) 2002 Seagrave Engine with assigned hose complement and equipment; and
B. Approve and authorize the City Administrator to execute the Deed of Gift and Donation Agreement
and Release with Verdugo Fire Academy/Glendale Community College, in substantially the same form
as submitted, for the donation of one (1) 1998 Seagrave Engine with assigned hose complement and
equipment.
Background:
With the recent transition of Vernon's Fire Services to the Consolidated Fire District of Los Angeles
County (LA County Fire), certain vehicles that were not earmarked by LA County Fire for use remain at
the City and are now considered as surplus. As such, the City seeks to convey two vehicles to local area
fire academies. These academies rely on the donations of equipment from Area E Fire Agencies to
educate and train the next generation of firefighters.
Staff recommends City Council approve the following:
*The donation of one (1) 2002 Seagrave Engine (Vin#: 1F9EC28T62CST2081) with an estimated value
of $26,800 to be conveyed to Rio Hondo Fire Academy (Rio Hondo).
*The donation of one (1) 1998 Seagrave Engine (Vin#: 1F9EC28T9WCST2016) with an estimated
value of $9,500 to be conveyed to Verdugo Fire Academy/Glendale Community College (Verdugo).
Vernon's donations of these Fire Engines will serve to support the region, and will greatly assist our local
neighboring cities and partners who will someday benefit from the professional firefighters that receive
their training from these academies.
The two separate Deeds of Gift and Donation/Release Agreements referenced in this report, for Rio
Hondo and Verdugo (respectively), have been reviewed and approved by the City Attorney's Office.
Fiscal Impact:
There is no fiscal impact associated with this report.
Attachments:
1. Rio Hondo Deed of Gift & Donation Release
2. Verdugo Deed of Gift & Donation Release
8
9
4
5
6
7
City Council Agenda Item Report
Agenda Item No. COV-412-2020
Submitted by: Lisette Grizzelle
Submitting Department: Human Resources
Meeting Date: December 1, 2020
SUBJECT
Amendments to the Classification and Compensation Plan
Recommendation:
A. Approve new job descriptions for the positions of Code Enforcement Officer and Utilities Program
Analyst; and
B. Adopt Resolution No. 2020-42 amending Exhibit C of the Classification and Compensation Plan,
adopted by Resolution No. 2020-19 and as amended by Resolution Nos. 2020-28, 2020-29, and
2020-32 to add new classifications and associated salary ranges.
Background:
City Departments consistently review their organizational structures and staffing to ensure resource
efficiency and seamless service. Based on recent review of operational needs, two new classifications
and associated salary ranges, and revised job descriptions are necessary in the Departments of Public
Works and Public Utilities. The new positions will augment each department's existing configuration.
PUBLIC WORKS
Code Enforcement Officer is a single incumbent classification that will conduct a wide range of field work
related to enforcement of the City Municipal Code and adopted ordinances. This position is critical to
educating property owners and business operators in bringing them into compliance with the codes and
ordinances for the safety of their employees and the community and to help improve and maintain the
appearance of the City. Establishment of this position will provide a dedicated resource to address
community maintenance issues and will improve the response time and service provided by existing
building and planning division inspection personnel. The goal in creating this position is to help increase
safety, aesthetics, and customer service in Vernon.
The recommended salary range for the Code Enforcement Officer classification is Pay Grade G 22
(Monthly Salary $5,778 - $7,023).
PUBLIC UTILITIES
A new single incumbent classification of Utilities Program Analyst is recommended to assist in Public
Utilities with a variety of program management responsibilities primary focused in the Electrical
Engineering Division. The incumbent will be responsible for handling the technical processing of Joint
Poll Authorization agreement revenues, expenses, and attachments to utility infrastructure. This work has
historically been assigned to professional level Engineering staff. However, this work does not require
engineering expertise. This will enable Electrical Engineering Staff to focus more on engineering
responsibilities and electric capital improvement projects. Additionally, this position will provide program
administration for the City's fiber optic services as well as assist with Requests for Proposals and will be
assigned a variety of analytical work throughout the Department.
The recommended salary range for the Utilities Program Analyst classification is Pay Grade G 28
(Monthly Salary $7,742 - $9,411).
Fiscal Impact:
The estimated total annual cost for the Code Enforcement Officer is approximately $78,487, including
salary and benefits ($69,330 base salary and $9,157 in benefit costs), resulting in an increase to the
department's overall budget. The Public Works Department has sufficient salary savings from vacant
positions to fund the proposed new classification and recommended salary.
There is no additional cost for the Utilities Program Analyst. The Stormwater Special Projects Analyst
incumbent will be reclassified to the Utilities Program Analyst position to more accurately reflect the
duties and responsibilities being performed. The salary grade remains the same.
Attachments:
1. Code Enforcement Officer Job Description
2. Utilities Program Analyst Job Description
3. Resolution No. 2020-42
Code Enforcement Officer Vernon CA 1 of 3
JOB DESCRIPTION
Code Enforcement Officer
Date Prepared: September 2020 Class Code: 7237
SUMMARY: Under basic supervision, to perform technical office duties and a wide range of field work
associated with the enforcement of the City’s municipal code, and other related codes and adopted ordinances,
dealing with code violations including but not limited to, zoning, land use, business license and permitting
regulations, building, housing, dangerous buildings, inoperable vehicles, noise, litter, sanitation, weeds and
other public nuisance code provisions to ensure compliance with municipal code regulations, local and adopted
ordinances, and state and federal laws and regulations.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job des cription does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Conducts field inspections for violations of and ensures compliance with various City codes and ordinances
including but not limited to, nuisances, zoning, building codes, property maintenance, weed abatement,
inoperable vehicles, substandard housing, dangerous buildings, health and safety, and business license
and permits.
• Performs zoning, land use and code enforcement inspections; issues written notices of violation, compliance
orders and/or administrative and/or misdemeanor citations; serves as a witness regarding any administrative
or criminal proceedings and appeals to enforcement cases.
• Receives, logs, and investigates complaints and surveys the City for possible code violations.
• Inspects dwellings, buildings, vacant lots, businesses and commercial properties for violations of applicable
City ordinances, codes, resolutions, regulations and applicable local law.
• Prepares reports, case logs and notices regarding related ordinance and code violations.
• Performs administrative proceedings, including administrative abatements as required; prepares requests
and declarations in support for Inspection and/or Abatement Warrants, as required; and documents and
coordinates billing for costs incurred by the City in these efforts, as allowed by law.
• Assists in the coordination of inspection activities with other City departments, divisions and outside local,
state and federal regulatory agencies.
• Assists the public at the permit counter; provides general information; advises and interprets codes to the
general public, contractors, engineers, architects and others as required.
• Assists in the preparation of new regulations; recommends revisions of existing regulations.
• Maintains inspection records, photographs, and documentation on an automated data base.
• Maintains public records for public examination.
• Attends various seminars and training courses for professional development.
• Supports the relationship between the City of Vernon and the general public by demonstrating professional,
courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of
work-related issues and City information; performs other duties as required or assigned.
Code Enforcement Officer Vernon CA 2 of 3
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
High School Diploma or GED equivalent; AND two (2) years of experience in the area of interpretation,
analysis, and enforcement of municipal codes and ordinances, field inspections, investigations and
compliant procedures, with extensive public contact experience.
Knowledge of:
• City laws, organization, operations, policies, and procedures.
• Land use, zoning, health and safety and other related codes, ordinances, and regulations.
• Investigative and persuasive techniques, effective public contact skills, basic computer operation and
report writing skills.
• P.C. 832 rules of evidence and related procedures.
• Techniques of investigation, including right-of-entry, interviewing and fact finding.
• English grammar and methods of report writing.
• Basic map reading and related legal descriptions of real property.
• General provisions of housing, building, electrical, plumbing, mechanical codes and ordinances, as well
as related technical local and state codes and regulations.
• Methods of investigation used in code enforcement.
• Customer service standards and protocols.
Skill in:
• Explaining Code regulations, including what constitutes a code violation, and explaining the required
underlying correction(s).
• Researching, compiling and reviewing moderately technical information related to City land use ordinances.
• Maintaining computer and paper records, including receiving and logging complaints with pertinent and
relevant information, and prepare reports.
• Interpreting applicable City codes, ordinances, resolutions, regulations and policies.
• Compiling and reviewing technical information on code violations and investigations, including conducting
research and interpreting applicable building plans and permits, land use entitlements, and business license
permits, or lack thereof.
• Government and legislative due process.
• Handling administrative citation and misdemeanor complaint proceedings.
• Conducting effective investigations, and properly documenting results of field inspections and findings.
• Researching, extracting and retrieving appropriate data from other departments and divisions, and outside
agencies.
• Following verbal and written instructions and procedures.
• Communicating effectively verbally and in writing.
• Preparing clear and concise reports, correspondence and other written materials.
Dealing professionally, tactfully and courteously with the public.
• Coordination with utilities.
• Maintaining of all public records for public examination.
• Maintaining of inspection records, photographs, and documentation on an automated data base.
• Establishing and maintaining cooperative working relationships with supervisors, co-workers, property
owners, business owners, building tenants, business and property management, contractors, external
public and private organizations and the general public.
LICENSE AND CERTIFICATION REQUIREMENTS:
Possession of a Level 3 P.C. 832 Peace Officer’s Standards and Training (POST) Certificate is required.
A valid class C California State Driver’s License is required.
Code Enforcement Officer Vernon CA 3 of 3
Possession of any combination of California Association of Code Enforcement Officers (CACEO) or American
Association of Code Enforcement (AACAE) Zoning Enforcement Officer and Property Maintenance & Housing
Inspector certificates are highly desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in primarily in an outdoor work environment where there may be extreme temperatures,
exposure to sun, dirt and/or dust, as well as in a normal office environment. May be exposed to dangerous
machinery, extreme weather conditions and hazardous chemicals. May be required to climb ladders, work
within confined spaces and/or trenches.
Utilities Program Analyst Vernon CA 1 of 2
JOB DESCRIPTION
Utilities Program Analyst
Date Prepared: October 2020 Class Code: 8132
SUMMARY: Under general supervision, analyzes, coordinates and administers Department programs and
assignments. Performs a variety of experienced journey level analytical, technical, complex and
administrative tasks in support of the City’s Public Utilities Department; work requires the exercise of
independent judgment, analysis, initiative and discretion based on knowledge of administrative policies and
procedures and the municipal organization in performing daily activities.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by in cumbents of this class;
employees may be assigned duties which are not listed below; reasonable accomm odations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
• Performs Joint Pole Authorization (JPA) related work tasks including pole replacements, generation of
JPA forms, finalization, invoicing and authorization for power and communications attachments;
Facilitates and coordinates application and approval process of wireless communication facilities
attachments (small cell) to utility owned infrastructure. Keeps records of all JPA transactions, submittals,
and correspondence and integrates into work order system as required. Populates Utilities database
records based on Final JPAs and as-built drawings.
• Prepares, reviews, and distributes monthly invoices for Fiber Optics residential, business, and dark fiber
customers. Keep records of existing customers and all fiber optic system records.
• Corresponds with potential new Fiber Optics customers and existing customers to address customer
service inquires, assists in scheduling of installations, cancelations of service, and processing of new
customer applications. Assists in the management of customer accounts. Interfaces on a regular basis
with Engineering, Transmission & Distribution Operational Divisions, and Maintenance Divisions of the
Public Utilities Department to assist in the development, implementation and administration of goals,
objectives, programs, projects, policies and priorities.
• Prepares program and project progress reports, tracking and documentation information for
management; Maintains departmental records, files and databases, applies and facilitates the record
retention program and assists in preparation of a variety of recurring, ad hoc and complex reports and
analysis; Assists in preparation of responses to public records act requests.
• Participates in department utility delivery services programs and projects; develops, updates, evaluates
and reviews work programs, procedures, standards, rules, regulations and submittals for compliance
with various industry, department, City, state, and federal requirements.
• Assists with field and construction site inspections.
• Assists with the process to develop specifications, work scopes and justification for procurement
projects including internal memorandum, requests for proposal and requests for bid; Assists with the
preparation, evaluation, and editorial review of City memorandum, including selection of competitive bid
and competitive selection submittals for utility contracts and equipment.
• Facilitates, attends, and participates in division, department, City and utility industry meetings as
assigned.
• Identifies, recommends, and implements new strategies, ordinances, policies, technical manuals;
Assists in development of plans, procedures, mapping and instruction manuals related to assigned area.
• Performs a variety of professional level research, administrative, operational and analytical duties in support
of assigned division and department; Identifies issues, collects data, analyzes alternatives and makes
Utilities Program Analyst Vernon CA 2 of 2
recommendations as to appropriate action, presents reports, participates in special programs, projects and
assignments.
• Assists in the administrative process of the division and department; Reviews invoices, purchase
requisitions, contracts and payables; Coordinates with other divisions and departments as appropriate.
• Assists division and department in the processing of staff reports, memos, and other correspondence.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor’s Degree in Engineering, Business Administration, Public Administration or closely related field
AND three years of professional level experience in public sector program administration/management,
preferably in areas of engineering, regulatory compliance, or capital improvement program management.
Knowledge of:
• City organization, operations, policies, and procedures.
• Principles and practices of project management, records management and methods of evaluating
program and contract compliance.
• Applicable State and federal codes and regulations governing utility programs and projects.
• Records management principles.
• Business computers and standard MS Office software applications.
• Customer service and public relations methods and practices.
• City Code, City Ordinances and Operating Manuals.
• Principles and practices of office administration.
• Telephone etiquette protocol.
Skill in:
• Collecting and analyzing data and information to draw logical conclusions and make effective
recommendations.
• Coordinating special programs and projects in support of utility and administrative operations.
• Organizing and maintaining departmental records and filing systems.
• Administering contracts and assisting in the management of programs and special projects.
• Interpreting and applying state and federal statutes, codes, rules, and regulations.
• Communicating effectively both verbally and in writing.
• Interpreting and applying state and federal statutes, codes, rules, and regulations.
• Operating a personal computer utilizing standard and specialized software.
• Establishing and maintaining cooperative working relationships to develop solutions for problems.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment and in internal and external environments and
construction sites throughout the City with possibility of exposure to hazardous materials.
RESOLUTION NO. 2020-42
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON
AMENDING EXHIBIT C OF THE CLASSIFICATION AND
COMPENSATION PLAN ADOPTED BY RESOLUTION NO. 2020-19 TO
ADD NEW CLASSIFICATIONS AND ASSOCIATED SALARY RANGES
SECTION 1. Recitals.
A. On June 2, 2020, the City Council adopted Resolution No. 2020-19, as amended
by Resolution Nos. 2020-28, 2020-29, and 2020-32, adopting a Citywide Classification
and Compensation Plan in accordance with Government Code Section 20636(b)(1).
B. Based on review of operational and staffing needs, two new classifications and
associated salary ranges, and job descriptions are necessary in the Departments of
Public Works and Public Utilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VERNON AS FOLLOWS:
SECTION 2. The City Council of the City of Vernon hereby finds and determines
that the above recitals are true and correct.
SECTION 3. The Classification and Compensation Plan adopted by Resolution
No. 2020-19, as amended by Resolution Nos. 2020-28, 2020-29 and 2020-32, is hereby
amended to add new classifications and associated compensation for the positions of
Code Enforcement Officer and Utilities Program Analyst, as shown in Exhibit A of this
Resolution and referred to as Exhibit C of the City’s Classification and Compensation
Plan.
SECTION 4. The City Clerk shall certify the passage and adoption of this resolution
and enter it into the book of original resolutions.
APPROVED AND ADOPTED this 1st day of December, 2020.
_____________________
ATTEST: LETICIA LOPEZ, Mayor
LISA POPE, City Clerk
(seal)
APPROVED AS TO FORM:
_____________________________
ARNOLD M. ALVAREZ-GLASMAN,
Interim City Attorney
Resolution No. 2020-42
Page 2 of 4
_______________________
City of Vernon
Classification and Compensation Plan
Teamsters
Exhibit C
Fiscal Year: 2020-2021
Effective December 1, 2020
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
PUBLIC WORKS DEPARTMENT
Building and Planning Division
7237 Code Enforcement Officer NE G 22
Step 1 69,330$ 5,778$ 33.3317$ 2,666.54$
Step 2 72,797$ 6,066$ 34.9983$ 2,799.87$
Step 3 76,436$ 6,370$ 36.7483$ 2,939.86$
Step 4 80,258$ 6,688$ 38.5857$ 3,086.86$
Step 5 84,271$ 7,023$ 40.5150$ 3,241.20$
PUBLIC UTILITIES DEPARTMENT
Electric Operations Division
8132 Utilities Program Analyst NE G 28
Step 1 92,909$ 7,742$ 44.6678$ 3,573.42$
Step 2 97,554$ 8,130$ 46.9012$ 3,752.10$
Step 3 102,432$ 8,536$ 49.2463$ 3,939.70$
Step 4 107,554$ 8,963$ 51.7086$ 4,136.69$
Step 5 112,932$ 9,411$ 54.2940$ 4,343.52$
Footnote:
{a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes.
Page 1 of 1
Resolution No. 2020-42
Page 3 of 4
_____________________
City of Vernon
Classification and Compensation Plan
Teamsters
Exhibit C
Fiscal Year: 2021-2022
Effective July 4, 2021
CLASS
CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FLSA
EMPLOYEE
GROUP
PAY
GRADE
{a}
ANNUAL
{a}
MONTHLY HOURLY PAY PERIOD
PUBLIC WORKS DEPARTMENT
Building and Planning Division
7237 Code Enforcement Officer NE G 22
Step 1 71,410$ 5,951$ 34.3317$ 2,746.54$
Step 2 74,980$ 6,248$ 36.0483$ 2,883.86$
Step 3 78,729$ 6,561$ 37.8507$ 3,028.06$
Step 4 82,666$ 6,889$ 39.7433$ 3,179.46$
Step 5 86,799$ 7,233$ 41.7304$ 3,338.43$
PUBLIC UTILITIES DEPARTMENT
Electric Operations Division
8132 Utilities Program Analyst NE G 28
Step 1 95,696$ 7,975$ 46.0078$ 3,680.62$
Step 2 100,481$ 8,373$ 48.3081$ 3,864.65$
Step 3 105,505$ 8,792$ 50.7235$ 4,057.88$
Step 4 110,780$ 9,232$ 53.2597$ 4,260.78$
Step 5 116,319$ 9,693$ 55.9227$ 4,473.81$
Footnote:
{a} - The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes.
Page 1 of 1
Resolution No. 2020-42
Page 4 of 4
_____________________
City Council Agenda Item Report
Agenda Item No. COV-429-2020
Submitted by: Scott Williams
Submitting Department: Finance/Treasury
Meeting Date: December 1, 2020
SUBJECT
Software as a Service Agreement with Tyler Technologies for a Citywide Enterprise Resource Planning
(ERP) Software System, Hosting, Implementation, and Support (Continued from November 17, 2020)
Recommendation:
Approve the Software as a Service Agreement with Tyler Technologies, Inc., in substantially the same
form as submitted, for the purpose of an upgrade from the current Tyler ERP system (Eden) to a
comprehensive ERP software system, which would include modules for Munis, EnerGov, Digital Health
Department (DHD), and the Munis Utility Billing Customer Information System (CIS), with funds reserved
for a project management consultant in an amount not-to-exceed $3,439,726 for a three (3) year term.
Background:
This item was tabled from the November 17 meeting at the direction of the City Council to allot time for
staff to address Council's request for additional information regarding funding options, allocation of cost
between City departments, and time span of the project. Staff is now prepared to provide specific details
regarding project implementation and costs associated to the various phases of the project.
In 2019, Public Works issued an Request for Proposals (RFP) for a Land Use, Permit and Inspection
Tracking System. As one of the top proposers, Tyler Technologies, Inc. (Tyler) was invited to provide a
software demonstration. During that demonstration, Tyler underscored the benefits of having an
integrated system and established how EnerGov was the best qualified product to meet the needs
specified in the RFP. Rather than procure the singular functionality offered with EnerGov without
assessing its integration capabilities in greater detail, staff began to evaluate a "big picture" solution.
Since, City Management staff has worked collaboratively to identify a solution that would meet specific
departmental needs while upholding a path to a true and reliable integration of systems, resulting in a
fully-functional Citywide ERP. A Software as a Service Agreement with Tyler is now being recommended
for approval to accomplish the goal of an updated, cloud-based, comprehensive ERP software system
which will include: Munis, EnerGov, Digital Health Department (DHD), and the Munis Utility Billing
Customer Information System (CIS).
As an incentive to the City, Tyler offered to honor the City’s current licenses for its Eden modules and a
unique opportunity to upgrade to the Munis system in lieu of a new purchase. The City has a
long-standing relationship with Tyler, having used the current Eden ERP software since 2006. However,
the Eden ERP is already at its end-of-useful-life stage, which may cause data security issues. The City's
existing software is supported by only 35 representatives nationwide, which causes delays in resolving
system errors. Tyler’s Munis ERP solution integrates core financial applications seamlessly by
eliminating duplicate data entry, streamlining processes, and reducing the need for paper forms.
In order to position the City to leverage a fully integrated system, Tyler also presented Munis Utility Billing
CIS as a solution for electric, gas, and water operations that would reduce duplication of labor and data.
Tyler is the sole-source provider of a utility billing software that integrates with the Munis ERP. Likewise,
Tyler Digital Health Department (DHD) is the only option for the Health Department that is fully integrated
with Munis. Tyler Technologies' proprietary access to the database would simplify the conversion
process from Eden to Munis and minimize costs for the City.
Furthermore, there are savings and benefits in utilizing a hosted (cloud based) Tyler Munis ERP. Tyler
would perform all maintenance, updates, backups, and system server security which would reduce the
City’s overtime, maintenance, and hardware costs. Information stored in Tyler’s data centers has secure
data transmission, fully-redundant telecommunications access, and electrical power. Tyler conducts
annual penetration testing and maintains industry standard intrusion detection and prevention systems to
monitor and block malicious activity and protect its clients’ information.
Pursuant to Vernon Municipal Code (VMC) §2.17.12(A)(5), this type of purchase is exempt from
competitive bidding through piggybacking, stating that competitive bidding shall not be required for
contracts with other public agencies, associations or when supplies, equipment or services can be
purchased from a vendor offering the same prices, terms and conditions as in a previous award from the
City or another public agency either by competitive bid or through a negotiated process. It is in the
opinion of the Finance Director that it is to the advantage of the City to proceed with the proposed
purchase in this manner. As such, the purchase is also exempt from the competitive selection pursuant to
VMC §2.17.12(B)(1).
The City of Vernon is a member of a Joint Powers Authority known as Sourcewell, formerly known as
NJPA. Sourcewell’s analysts streamline the procurement process by developing requests for proposals
that meet or exceed the purchasing requirements set forth by numerous local agencies, including the City
of Vernon. Sourcewell holds hundreds of competitively solicited cooperative contracts ready for use. In
particular, Sourcewell Contract 110515-IT (Contract) gives access and special pricing for 10% discount
on license fees. However, Tyler has offered to honor the current license fees paid by the City which
results in a greater discount. It should also be noted that the three-year maximum agreement per the
City's municipal code may be considered commercially unreasonable, since implementation and
deployment will span up to three years. Therefore, an amendment to this Agreement would be presented
to the Council at the end of its three-year term.
The proposed agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact:
Total project cost as noted below will span several fiscal years and will be built into each fiscal year
budget without the use of reserves.
The total cost of this implementation is estimated not-to-exceed $3,439,726. This sum incorporates
$373,203 in recurring annual fees, $1,934,820 in one-time implementation fees, $819,000 reserved for
three years of project management consulting to aid in the implementation, and $312,703 as a
contingency reserve. City staff will return to City Council for approval of a project management consulting
agreement prior to formal kickoff of the project.
The 2020/2021 Information Technology department approved budget includes $900,000 for EnerGov.
Additionally, Vernon was awarded $160,000 by the State of California to help with the cost of a new
permit system. There are sufficient funds available to cover the remaining $2,379,726 in capital
requirements necessary to complete this upgrade.
Attachments:
1. Software as a Service Agreement with Tyler Technologies, Inc.
1
SOFTWARE AS A SERVICE AGREEMENT
This Software as a Service Agreement is made between Tyler Technologies, Inc. (“Tyler”) and the City of
Vernon, California (“Client”).
WHEREAS, Client is a member of Sourcewell (formerly known as National Joint Powers Alliance)
(“Sourcewell”) under member number 20131.
WHEREAS, Tyler participated in the competitive bid process in response to Sourcewell RFP #110515 by
submitting a proposal, on which Sourcewell awarded Tyler a Sourcewell contract, numbered 110515-TTI
(hereinafter, the “Sourcewell Contract”);
WHEREAS, documentation of the Sourcewell competitive bid process, as well as Tyler’s contract with
and pricing information for Sourcewell is available at https://sourcewell-mn.gov/cooperative-
purchasing/; and
WHEREAS, pursuant to Vernon Municipal Code (VMC) §2.17.12(A)(5), this type of purchase is exempt
from competitive bidding as a piggyback contract, stating “(A) Competitive bidding shall not be required
for the following: […] (5) Contracts (a) with other public agencies, associations or when supplies,
equipment or services can be purchased from a vendor offering the same prices, terms and conditions
as in a previous award from the City or another public agency either by competitive bid or through a
negotiated process and, in the opinion of the Finance Director, it is to the advantage of the City to do
so.” As such the purchase is also exempt from the competitive selection pursuant to VMC
§2.17.12(B)(1).
WHEREAS, Client desires to purchase off the Sourcewell Contract to procure Tyler Munis and EnerGov
software functionality from Tyler, which Tyler agrees to deliver pursuant to the Sourcewell Contract and
under the terms and conditions set forth below;
NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth
in this Agreement, Tyler and Client agree as follows:
SECTION A – DEFINITIONS
• “Agreement” means this Software as a Services Agreement.
• “Business Travel Policy” means our business travel policy. A copy of our current Business Travel
Policy is attached as Schedule 1 to Exhibit B.
• “Client” means the City of Vernon, California.
• “Data” means your data necessary to utilize the Tyler Software.
• “Data Storage Capacity” means the contracted amount of storage capacity for your Data
identified in the Investment Summary.
• “Defect” means a failure of the Tyler Software to substantially conform to the functional
descriptions set forth in our written proposal to you, or their functional equivalent. Future
2
functionality may be updated, modified, or otherwise enhanced through our maintenance and
support services, and the governing functional descriptions for such future functionality will be
set forth in our then-current Documentation.
• “Defined Users” means the number of concurrent users (Munis) and named users (EnerGov and
DHD) that are authorized to use the SaaS Services. The Defined Users for the Agreement are as
identified in the Investment Summary.
• “Developer” means a third party who owns the intellectual property rights to Third Party
Software.
• “Documentation” means any online or written documentation related to the use or
functionality of the Tyler Software that we provide or otherwise make available to you, including
instructions, user guides, manuals and other training or self-help documentation.
• “Effective Date” means the date by which both your and our authorized representatives have
signed the Agreement.
• “Force Majeure” means an event beyond the reasonable control of you or us, including, without
limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other
cause that could not with reasonable diligence be foreseen or prevented by you or us.
• “Investment Summary” means the agreed upon cost proposal for the products and services
attached as Exhibit A, Schedule 2 (Munis), Schedule 3 (EnerGov) and Schedule 4 (DHD).
• “Invoicing and Payment Policy” means the invoicing and payment policy. A copy of our current
Invoicing and Payment Policy is attached as Exhibit B.
• “SaaS Fees” means the fees for the SaaS Services identified in the Investment Summary.
• “SaaS Services” means software as a service consisting of system administration, system
management, and system monitoring activities that Tyler performs for the Tyler Software, and
includes the right to access and use the Tyler Software, receive maintenance and support on the
Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and
archiving. SaaS Services do not include support of an operating system or hardware, support
outside of our normal business hours, or training, consulting or other professional services.
• “SLA” means the service level agreement. A copy of our current SLA is attached hereto as
Exhibit C.
• “Statement of Work” means the industry standard implementation plan describing how our
professional services will be provided to implement the Tyler Software, and outlining your and
our roles and responsibilities in connection with that implementation. The Statement of Work is
attached as Exhibit E.
• “Support Call Process” means the support call process applicable to all of our customers who
have licensed the Tyler Software. A copy of our current Support Call Process is attached as
Schedule 1 to Exhibit C.
• “Third Party Hardware” means the third party hardware, if any, identified in the Investment
Summary.
• “Third Party Products” means the Third Party Software and Third Party Hardware.
• “Third Party Services” means the third party services, if any, identified in the Investment
Summary.
• “Third Party Software” means the third party software, if any, identified in the Investment
Summary.
• “Third Party Terms” means, if any, the end user license agreement(s) or similar terms for the
Third Party Software, as applicable and attached as Exhibit D.
• “Tyler” means Tyler Technologies, Inc., a Delaware corporation.
• “Tyler Software” means our proprietary software, including any integrations, custom
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modifications, and/or other related interfaces identified in the Investment Summary and
licensed by us to you through this Agreement.
• “we”, “us”, “our” and similar terms mean Tyler.
• “you” and similar terms mean Client.
SECTION B – LICENSE GRANT AND SAAS SERVICES
1. Rights Granted.
1.1 We grant to you a license to use the Tyler Software, if and listed in the Investment Summary, for
your internal business purposes only, in the scope of the internal business purposes disclosed to
us as of the Effective Date. You may make copies of the Tyler Software for backup and testing
purposes, so long as such copies are not used in production and the testing is for internal use
only. Your rights to use the Tyler Software are perpetual but may be revoked if you do not
comply with the terms of this Agreement including, without limitation, Section B(4). We will
make any such software available to you for download.
1.2 We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely
for your internal business purposes for the number of Defined Users only. The Tyler Software
will be made available to you according to the terms of the SLA or, for DHD modules set forth in
Exhibit A, Schedule 4, the Annual Support and Hosting Statement of Work (the “Support SOW”)
attached hereto as Exhibit G. You acknowledge that we have no delivery obligations and we will
not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services
to access updates and enhancements to the Tyler Software, as further described in Section C(9)
or the Support SOW, as applicable.
2. Fees. You agree to pay us the license fees and SaaS Fees in the amounts set forth in the Investment
Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. The
SaaS Fees are based on the number of Defined Users and amount of Data Storage Capacity. You
may add additional users or additional data storage capacity on the terms set forth in Section H(1).
In the event you regularly and/or meaningfully exceed the Defined Users or Data Storage Capacity,
we reserve the right to charge you additional fees commensurate with the overage(s).
3. Ownership.
3.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software,
and anything developed by us under this Agreement. You do not acquire under this Agreement
any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services.
3.2 The Documentation is licensed to you and may be used and copied by your employees for
internal, non-commercial reference purposes only.
3.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize
that except to the extent necessary to carry out our obligations contained in this Agreement, we
do not create or endorse any Data used in connection with the SaaS Services.
4. Restrictions. You may not: (a) make the Tyler Software or Documentation resulting from the SaaS
Services available in any manner to any third party for use in the third party’s business operations;
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(b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of
the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/or assist a
third party in building or supporting, products or services competitive to us; or (d) license, sell, rent,
lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service
bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or
Documentation available to any third party other than as expressly permitted by this Agreement.
5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the
term of this Agreement. If the Tyler Software does not perform as warranted, we will use all
reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the
maintenance and support process set forth in either the Support SOW or Section C(9), below. For
maintenance and support services provided pursuant to Section C(9), the SLA and our then current
Support Call Process will also apply.
6. SaaS Services.
6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA’s Statement on
Standards for Attestation Engagements (“SSAE”) No. 18. We have attained, and will maintain,
SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS
Services. Upon execution of a mutually agreeable Non-Disclosure Agreement (“NDA”), we will
provide you with a summary of our compliance report(s) or its equivalent. Every year
thereafter, for so long as the NDA is in effect and in which you make a written request, we will
provide that same information.
6.2 You will be hosted on shared hardware in a Tyler data center or in a third-party data center. In
either event, databases containing your Data will be dedicated to you and inaccessible to our
other customers.
6.3 Our Tyler data centers have fully-redundant telecommunications access, electrical power, and
the required hardware to provide access to the Tyler Software in the event of a disaster or
component failure. In the event any of your Data has been lost or damaged due to an act or
omission of Tyler or its subcontractors or due to a defect in Tyler’s software, we will use best
commercial efforts to restore all the Data on servers in accordance with the architectural
design’s capabilities and with the goal of minimizing any Data loss as greatly as possible. In no
case shall the recovery point objective (“RPO”) exceed a maximum of twenty-four (24) hours
from declaration of disaster. For purposes of this subsection, RPO represents the maximum
tolerable period during which your Data may be lost, measured in relation to a disaster we
declare, said declaration will not be unreasonably withheld.
6.4 In the event we declare a disaster, our Recovery Time Objective (“RTO”) is twenty-four (24)
hours. For purposes of this subsection, RTO represents the amount of time, after we declare a
disaster, within which your access to the Tyler Software must be restored.
6.5 We conduct annual penetration testing of either the production network and/or web
application to be performed. We will maintain industry standard intrusion detection and
prevention systems to monitor malicious activity in the network and to log and block any such
activity. We will provide you with a written or electronic record of the actions taken by us in the
event that any unauthorized access to your database(s) is detected as a result of our security
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protocols. We will undertake an additional security audit, on terms and timing to be mutually
agreed to by the parties, at your written request. You may not attempt to bypass or subvert
security restrictions in the SaaS Services or environments related to the Tyler Software.
Unauthorized attempts to access files, passwords or other confidential information, and
unauthorized vulnerability and penetration test scanning of our network and systems (hosted or
otherwise) is prohibited without the prior written approval of our IT Security Officer.
6.6 We test our disaster recovery plan on an annual basis. Our standard test is not client-specific.
Should you request a client-specific disaster recovery test, we will work with you to schedule
and execute such a test on a mutually agreeable schedule. At your written request, we will
provide test results to you within a commercially reasonable timeframe after receipt of the
request.
6.7 We will be responsible for importing back-up and verifying that you can log-in. You will be
responsible for running reports and testing critical processes to verify the returned Data.
6.8 We provide secure Data transmission paths between each of your workstations and our servers.
6.9 Tyler data centers are accessible only by authorized personnel with a unique key entry. All other
visitors to Tyler data centers must be signed in and accompanied by authorized personnel.
Entry attempts to the data center are regularly audited by internal staff and external auditors to
ensure no unauthorized access.
6.10 Where applicable with respect to our applications that take or process card payment data, we
are responsible for the security of cardholder data that we possess, including functions relating
to storing, processing, and transmitting of the cardholder data and affirm that, as of the
Effective Date, we comply with applicable requirements to be considered PCI DSS compliant and
have performed the necessary steps to validate compliance with the PCI DSS. We agree to
supply the current status of our PCI DSS compliance program in the form of an official
Attestation of Compliance, which can be found at https://www.tylertech.com/about-
us/compliance, and in the event of any change in our status, will comply with applicable notice
requirements.
7. License Rights Terminate Upon Migration. When Tyler makes Tyler Software discounted 100% in
the Investment Summary (the “Evergreen Modules”) licensed pursuant to this Agreement available
to the Client for use in live production, the license to the Tyler software listed in Exhibit A, Schedule
1 (hereafter, “Migration Modules”) terminates, as do Tyler’s maintenance, support, and/or update
obligations for such software.
SECTION C – PROFESSIONAL SERVICES
1. Professional Services. We will provide you the various implementation-related services itemized in
the Investment Summary and described in the Statement of Work.
2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set
forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and
Payment Policy. You acknowledge that the fees stated in the Investment Summary are good-faith
estimates of the amount of time and materials required for your implementation. We will bill you
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the actual fees incurred based on the in-scope services provided to you. Any discrepancies in the
total values set forth in the Investment Summary will be resolved by multiplying the applicable
hourly rate by the quoted hours.
3. Additional Services. The Investment Summary contains, and the Statement of Work describes, the
scope of services and related costs (including programming and/or interface estimates) required for
the project based on our understanding of the specifications you supplied. If additional work is
required, or if you use or request additional services, we will provide you with an addendum or
change order, as applicable, outlining the costs for the additional work. The price quotes in the
addendum or change order will be valid for thirty (30) days from the date of the quote.
4. Cancellation. If travel is required, we will make all reasonable efforts to schedule travel for our
personnel, including arranging travel reservations, at least two (2) weeks in advance of
commitments. Therefore, if you cancel services less than two (2) weeks in advance (other than for
Force Majeure or breach by us), you will be liable for all (a) non-refundable expenses incurred by us
on your behalf, and (b) daily fees associated with cancelled professional services if we are unable to
reassign our personnel. We will make all reasonable efforts to reassign personnel in the event you
cancel within two (2) weeks of scheduled commitments.
5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent
with industry standards. In the event we provide services that do not conform to this warranty, we
will re-perform such services at no additional cost to you.
6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to
your personnel, facilities, and equipment as may be reasonably necessary for us to provide
implementation services, subject to any reasonable security protocols, City Hall operating hours
and/or other written policies provided to us as of the Effective Date, and thereafter as mutually
agreed to by you and us.
7. Background Checks. For at least the past twelve (12) years, all of our employees have undergone
criminal background checks prior to hire. All employees sign our confidentiality agreement and
security policies.
8. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative
process requiring the time and resources of your personnel. You agree to use all reasonable efforts
to cooperate with and assist us as may be reasonably required to meet the agreed upon project
deadlines and other milestones for implementation. This cooperation includes at least working with
us to schedule the implementation-related services outlined in this Agreement. We will not be
liable for failure to meet any deadlines and milestones when such failure is due to Force Majeure or
to the failure by your personnel to provide such cooperation and assistance (either through action
or omission).
9. Maintenance and Support. For the Tyler Software set forth in Exhibit A Schedules 1 and 2, for so
long as you timely pay your SaaS Fees according to the Invoicing and Payment Policy, then in
addition to the terms set forth in the SLA and the Support Call Process, we will:
9.1 perform our maintenance and support obligations in a professional, good, and workmanlike
manner, consistent with industry standards, to resolve Defects in the Tyler Software (subject to
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any applicable release life cycle policy);
9.2 provide telephone support during our established support hours;
9.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third
Party Software, if any, in order to provide maintenance and support services;
9.4 make available to you all major and minor releases to the Tyler Software (including updates and
enhancements) that we make generally available without additional charge to customers who
have a maintenance and support agreement in effect; and
9.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with
any applicable release life cycle policy.
We will use all reasonable efforts to perform support services remotely. Currently, we use a third-
party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore,
you agree to maintain a high-speed internet connection capable of connecting us to your PCs and
server(s). You agree to provide us with a login account and local administrative privileges as we may
reasonably require to perform remote services. We will, at our option, use the secure connection to
assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols.
If we cannot resolve a support issue remotely, we may be required to provide onsite services. In
such event, we will be responsible for our travel expenses, unless it is determined that the reason
onsite support was required was a reason outside our control. Either way, you agree to provide us
with full and free access to the Tyler Software, working space, adequate facilities within a
reasonable distance from the equipment, and use of machines, attachments, features, or other
equipment reasonably necessary for us to provide the maintenance and support services, all at no
charge to us. We strongly recommend that you also maintain your VPN for backup connectivity
purposes.
For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support
(unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b)
application design; (c) other consulting services; or (d) support outside our normal business hours as
listed in our then-current Support Call Process. Requested services such as those outlined in this
section will be billed to you on a time and materials basis at our then current rates. You must
request those services with at least one (1) weeks’ advance notice.
10. Support of Migration Modules. Beginning on the commencement of the initial term as set forth in
Section F (1) of this Agreement, and contingent upon Client’s timely payment of annual SaaS Fees
for Tyler Evergreen Modules, Client is entitled to receive, at no additional charge, maintenance and
support for the Migration Modules until Tyler makes the Tyler Evergreen Modules available for use
in live production.
SECTION D – THIRD PARTY PRODUCTS
1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have
purchased any, for the price set forth in the Investment Summary. Those amounts are payable in
accordance with our Invoicing and Payment Policy.
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2. Third Party Software. As part of the SaaS Services, you will receive access to the Third Party
Software and related documentation for internal business purposes only. Your rights to the Third
Party Software will be governed by the Third Party Terms.
3. Third Party Products Warranties.
3.1 We are authorized by each Developer to grant access to the Third Party Software.
3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive
free and clear title to the Third Party Hardware.
3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not
warrant or guarantee the performance of the Third Party Products. However, we grant and pass
through to you any warranty that we may receive from the Developer or supplier of the Third
Party Products.
4. Third Party Services. If you have purchased Third Party Services, those services will be provided
independent of Tyler by such third-party at the rates set forth in the Investment Summary and in
accordance with our Invoicing and Payment Policy.
SECTION E - INVOICING AND PAYMENT; INVOICE DISPUTES
1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in
the Investment Summary per our Invoicing and Payment Policy, subject to Section E(2).
2. Invoice Disputes. If you believe any delivered software or service does not conform to the
warranties in this Agreement, you will provide us with written notice within thirty (30) days of your
receipt of the applicable invoice. The written notice must contain reasonable detail of the issues
you contend are in dispute so that we can confirm the issue and respond to your notice with either a
justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues
presented in your notice. We will work with you as may be necessary to develop an action plan that
outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice.
You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we
complete the action items outlined in the plan. If we are unable to complete the action items
outlined in the action plan because of your failure to complete the items agreed to be done by you,
then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS
Services, including maintenance and support services, if you fail to pay an invoice not disputed as
described above within fifteen (15) days of notice of our intent to do so.
SECTION F – TERM AND TERMINATION
1. Term. The initial term of this Agreement is three (3) years from the first day of the first month
following the Effective Date, unless earlier terminated as set forth below. Upon expiration of the
initial term, to the extent permitted by Client’s municipal code and/or as approved by the Vernon
City Council, this Agreement may be renewed by written amendment to this Agreement at our then-
current SaaS Fees. Your right to access or use the Tyler Software and the SaaS Services will
terminate at the end of this Agreement.
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2. Termination. This Agreement may be terminated as set forth below. In the event of termination,
you will pay us for all undisputed fees and expenses related to the software, products, and/or
services you have received, or we have incurred or delivered, prior to the effective date of
termination. Disputed fees and expenses in all terminations other than your termination for cause
must have been submitted as invoice disputes in accordance with Section E(2).
2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is
contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we
may discontinue the SaaS Services and deny your access to the Tyler Software. We may also
terminate this Agreement if you don’t cure such failure to pay within forty-five (45) days of
receiving written notice of our intent to terminate.
2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the
Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause
in the event we do not cure, or create a mutually agreeable action plan to address, a material
breach of this Agreement within the thirty (30) day window set forth in Section H(3).
2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event
suspends performance of the SaaS Services for a period of forty-five (45) days or more.
2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds
sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty
(30) days written notice to us. You will not be entitled to a refund or offset of previously paid,
but unused SaaS Fees. You agree not to use termination for lack of appropriations as a
substitute for termination for convenience.
2.5 Fees for Termination without Cause during Initial Term. If you terminate this Agreement during
the initial term for any reason other than cause, Force Majeure, or lack of appropriations, or if
we terminate this Agreement during the initial term for your failure to pay SaaS Fees, you shall
pay us the following early termination fees:
a. if you terminate during the first year of the initial term, 100% of the SaaS Fees through
the date of termination plus 15% of the SaaS Fees then due for the remainder of the
initial term;
b. if you terminate during the second year of the initial term, 100% of the SaaS Fees
through the date of termination plus 10% of the SaaS Fees then due for the remainder
of the initial term; and
c. if you terminate after the second year of the initial term, 100% of the SaaS Fees through
the date of termination plus 5% of the SaaS Fees then due for the remainder of the
initial term.
SECTION G – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE
1. Intellectual Property Infringement Indemnification.
1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation
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infringes that third party’s patent, copyright, or trademark, or misappropriates its trade secrets,
and will pay the amount of any resulting adverse final judgment (or settlement to which we
consent). You must notify us promptly in writing of the claim and give us sole control over its
defense or settlement. You agree to provide us with reasonable assistance, cooperation, and
information in defending the claim at our expense.
1.2 Our obligations under this Section G(1) will not apply to the extent the claim or adverse final
judgment is based on your use of the Tyler Software in contradiction of this Agreement,
including with non-licensed third parties, or your willful infringement.
1.3 If we receive information concerning an infringement or misappropriation claim related to the
Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for
you the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a
functional equivalent, in which case you will stop running the allegedly infringing Tyler Software
immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you
may continue to use the Tyler Software consistent with the terms of this Agreement.
1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software
is enjoined by a court of competent jurisdiction, in addition to paying any adverse final
judgment (or settlement to which we consent), we will, at our option, either: (a) procure the
right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional
equivalent. This section provides your exclusive remedy for third party copyright, patent, or
trademark infringement and trade secret misappropriation claims.
2. General Indemnification.
2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and
against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including
reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent
caused by our negligence or willful misconduct; or (b) our violation of PCI-DSS requirements or a
law applicable to our performance under this Agreement. You must notify us promptly in
writing of the claim and give us sole control over its defense or settlement. You agree to
provide us with reasonable assistance, cooperation, and information in defending the claim at
our expense.
2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our
agents, officials, and employees from and against any and all third-party claims, losses,
liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for
personal injury or property damage to the extent caused by your negligence or willful
misconduct; or (b) your violation of a law applicable to your performance under this Agreement.
We will notify you promptly in writing of the claim and will give you sole control over its defense
or settlement. We agree to provide you with reasonable assistance, cooperation, and
information in defending the claim at your expense.
3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO
THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER
WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT
NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR
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FITNESS FOR A PARTICULAR PURPOSE.
4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT,
OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY
OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO
YOUR ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) DURING THE INITIAL TERM, AS SET FORTH
IN SECTION F(1), TOTAL FEES PAID AS OF THE TIME OF THE CLAIM; OR (B) DURING ANY RENEWAL
TERM, THE THEN-CURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE PARTIES
ACKNOWLEDGE AND AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN
RELIANCE UPON THIS LIMITATION OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED UNDER
APPLICABLE LAW, THE EXCLUSION OF CERTAIN DAMAGES, AND EACH SHALL APPLY REGARDLESS
OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF
LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS G(1) AND G(2).
5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,
IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR
CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES.
6. Insurance. During the course of performing services under this Agreement, we agree to maintain
the following levels of insurance: (a) Commercial General Liability of at least $1,000,000; (b)
Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $1,000,000; (d)
Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella
Liability of at least $5,000,000. We will add you as an additional insured to our Commercial General
Liability and Automobile Liability policies, which will automatically add you as an additional insured
to our Excess/Umbrella Liability policy as well. We will provide you with copies of certificates of
insurance upon your written request.
SECTION H – GENERAL TERMS AND CONDITIONS
1. Additional Products and Services. You may purchase additional products and services at the rates
set forth in the Investment Summary for twelve (12) months from the Effective Date by executing a
mutually agreed addendum. If no rate is provided in the Investment Summary, or those twelve (12)
months have expired, you may purchase additional products and services at our then-current list
price, also by executing a mutually agreed addendum. The terms of this Agreement will control any
such additional purchase(s), unless otherwise specifically provided in the addendum.
2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will
be valid for twelve (12) months from the Effective Date.
3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming
aware of a dispute under this Agreement. You agree to cooperate with us in trying to reasonably
resolve all disputes, including, if requested by either party, appointing a senior representative to
meet and engage in good faith negotiations with our appointed senior representative. Senior
representatives will convene within thirty (30) days of the written dispute notice, unless otherwise
agreed. All meetings and discussions between senior representatives will be deemed confidential
settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar
applicable state rule. If we fail to resolve the dispute, then the parties shall participate in non-
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binding mediation in an effort to resolve the dispute, with each party bearing their own costs. If the
dispute remains unresolved after mediation, then either of us may assert our respective rights and
remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from
seeking necessary injunctive relief during the dispute resolution procedures.
4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation,
sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt
certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will
reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a
copy. For clarity, we are responsible for paying our income taxes, both federal and state, as
applicable, arising from our performance of this Agreement.
5. Nondiscrimination. We will not discriminate against any person employed or applying for
employment concerning the performance of our responsibilities under this Agreement. This
discrimination prohibition will apply to all matters of initial employment, tenure, and terms of
employment, or otherwise with respect to any matter directly or indirectly relating to employment
concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that
is unrelated to the individual's ability to perform the duties of a particular job or position, height,
weight, marital status, or political affiliation. We will post, where appropriate, all notices related to
nondiscrimination as may be required by applicable law.
6. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S.
Citizenship and Immigration Services Verification Division for all of our employees assigned to your
project.
7. Subcontractors. We will not subcontract any services under this Agreement without your prior
written consent, not to be unreasonably withheld.
8. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of,
either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement
without the prior written consent of the other party; provided, however, your consent is not
required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or
purchase of substantially all of our assets.
9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in
performing its obligations under this Agreement to the extent that the delay is caused by Force
Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the
party whose performance is delayed provides the other party with written notice explaining the
cause and extent thereof, as well as a request for a reasonable time extension equal to the
estimated duration of the Force Majeure event.
10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you
and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have
the right to make any claim or assert any right under this Agreement. This provision does not affect
the rights of third parties under any Third Party Terms.
11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and
us with respect to the subject matter hereof, and supersedes any prior agreements, understandings,
13
and representations, whether written, oral, expressed, implied, or statutory. Purchase orders
submitted by you, if any, are for your internal administrative purposes only, and the terms and
conditions contained in those purchase orders will have no force or effect. This Agreement may
only be modified by a written amendment signed by an authorized representative of each party.
12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the
remainder of this Agreement will be considered valid and enforceable to the fullest extent
permitted by law.
13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced
by either party, such non-enforcement will not act as or be deemed to act as a waiver or
modification of this Agreement, nor will such non-enforcement prevent such party from enforcing
each and every term of this Agreement thereafter.
14. Independent Contractor. We are an independent contractor for all purposes under this Agreement.
15. Notices. All notices or communications required or permitted as a part of this Agreement, such as
notice of an alleged material breach for a termination for cause or a dispute that must be submitted
to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the
following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail,
return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of
proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United
States Postal Service authorized mail center with proper postage (certified mail, return receipt
requested) affixed and addressed to the other party at the address set forth on the signature page
hereto or such other address as the party may have designated by proper notice. The consequences
for the failure to receive a notice due to improper notification by the intended receiving party of a
change in address will be borne by the intended receiving party.
16. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and
promotional materials.
17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of
performance of this Agreement, may be exposed to confidential information and that disclosure of
such information could violate rights to private individuals and entities, including the parties.
Confidential information is nonpublic information that a reasonable person would believe to be
confidential and includes, without limitation, personal identifying information (e.g., social security
numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will
not disclose any confidential information of the other party and further agrees to take all reasonable
and appropriate action to prevent such disclosure by its employees or agents. The confidentiality
covenants contained herein will survive the termination or cancellation of this Agreement. This
obligation of confidentiality will not apply to information that:
(a) is in the public domain, either at the time of disclosure or afterwards, except by breach of
this Agreement by a party or its employees or agents;
(b) a party can establish by reasonable proof was in that party's possession at the time of initial
disclosure;
(c) a party receives from a third party who has a right to disclose it to the receiving party; or
(d) is the subject of a legitimate disclosure request under the open records laws or similar
14
applicable public disclosure laws governing this Agreement; provided, however, that in the
event you receive an open records or other similar applicable request, you will give us
prompt notice and otherwise perform the functions required by applicable law.
18. Business License. In the event a local business license is required for us to perform services
hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact
information so that we may timely obtain such license.
19. Governing Law. This Agreement will be governed by and construed in accordance with the laws of
your state of domicile, without regard to its rules on conflicts of law.
20. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple
originals, any of which will be independently treated as an original document. Any electronic, faxed,
scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment
hereto will be deemed an original signature and will be fully enforceable as if an original signature.
Each party represents to the other that the signatory set forth below is duly authorized to bind that
party to this Agreement.
21. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this
Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve
the right to negotiate and customize the terms and conditions set forth herein, including but not
limited to pricing, to the scope and circumstances of that cooperative procurement.
22. Client Trademarks. For clients licensing DHD Tyler Software only:
a. During the Term, Client hereby grants Tyler a nonexclusive, paid-up, nontransferable right to use
Client’s trademarks, trade names, service marks, logos, trade dress, trade name, or other indicia
of sources or origin of Client (“Client Marks”) for purposes of providing the SaaS Services pursuant
to the Agreement. The Client Marks are and will remain the exclusive property of Client and this
Agreement gives Tyler no rights therein except for a limited license to reproduce the Client Marks
for the sole purpose of allowing Tyler to provide services pursuant to the terms of this Agreement
and as otherwise contemplated by this Agreement. All goodwill associated with the Client Marks
will inure to the benefit of Client.
b. Client warrants that Client Marks and Data furnished by Client to Tyler will not infringe or
misappropriate any patent, copyright, trademark, or other proprietary right of any third party. To
the extent necessary to provide the SaaS Services, Client represents and warrants that it will
provide all access to and information about Client Marks and Data in a timely manner. Client
represents and warrants that (a) it has all rights necessary and appropriate to allow Tyler and its
contractors to access and use the Client Marks and Data, and (b) it will not take or allow to be
taken and action that would result in any harmful code or materials to be provided or submitted
to Tyler.
15
23.Contract Documents. This Agreement includes the following exhibits:
Exhibit A Investment Summary
Schedule 1: Migration Modules
Schedule 2: Munis Investment Summary
Schedule 3: EnerGov Investment Summary
Schedule 4: DHD Investment Summary
Exhibit B Invoicing and Payment Policy
Schedule 1: Business Travel Policy
Exhibit C Service Level Agreement
Schedule 1: Support Call Process
Exhibit D Third Party Terms
Schedule 1: DocOrigin End User License Agreement
Schedule 2: MyGovPay/VirtualPay and IVR
Exhibit E Statement of Work
Exhibit F Modifications
Exhibit G Annual Support and Hosting Statement of Work (DHD Only)
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as
of the date(s) set forth below.
Tyler Technologies, Inc. City of Vernon, California
By: By:
Name: Name:
Title: Title:
Date: Date:
Address for Notices: Address for Notices:
Tyler Technologies, Inc. City of Vernon
One Tyler Drive 4305 S. Santa Fe Avenue
Yarmouth, ME 04096 Vernon, CA 90058
Attention: Chief Legal Officer Attention: ______________________________
Carlos Fandino
City Administrator
Finance Director
ATTEST:
__________________________
Lisa Pope, City Clerk
APPROVED AS TO FORM:
__________________________
Arnold M. Alvarez-Glasman,
Interim City Attorney
Exhibit A
1
Exhibit A
Investment Summary
The following Investment Summary details the software and services to be delivered by us to you under
the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not
otherwise defined will have the meaning assigned to such terms in the Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Exhibit A
Schedule 1
1
Exhibit A
Schedule 1
Migration Modules
Accounts Receivable Support
Contract Management Support
Fixed Assets Support
GL/AP/PG Support
GASB Support
Inventory Support
Payroll Support
Project Accounting Support
State Package Support
Tyler Output Processing Support
Applicant Tracking Support
Code Enforcement Support
Applicant Tracking Support Web
Human Resources Support
LaserFiche interface Support
Accounts Payable Support Web
Tyler Payments - Hosting Fee
Accounts Receivable Support Web
Business Licensing Support
Licensing Support Web
Parcel Manager Support
Bid & Quote Support
Permits & Inspections Support
Tyler Cashiering Support
Bid & Quote Support Web
Contract Management Support Web
CAFR Statement Builder Upgrade Support
Quoted By:Jason Cloutier
Date:10/14/2020
Quote Expiration: 7/26/2020
Quote Name:City of Vernon-ERP-Munis
Quote Number: 2020-101542-3
Quote Description: Munis Tyler Hosted (Updated 10/14/2020)
Sales Quotation For
City of Vernon
4305 S Santa Fe Ave
Vernon, CA 90058-1714
Phone +1 (323) 583-8811
SaaS
Description Annual Fee Net # Years Total SaaS Fee Impl. Hours
Productivity:
Munis Analytics & Reporting $30,256.00 3.0 $90,768.00 104
Additional:
Accounting/GL $34,676.00 3.0 $104,028.00 0
Accounts Payable $10,278.00 3.0 $30,834.00 0
Budgeting $10,278.00 3.0 $30,834.00 0
Capital Assets $9,893.00 3.0 $29,679.00 0
Cash Management $7,121.00 3.0 $21,363.00 0
Contract Management $4,446.00 3.0 $13,338.00 0
Inventory $9,893.00 3.0 $29,679.00 0
Project and Grant Accounting $7,151.00 3.0 $21,453.00 0
Purchasing $17,259.00 3.0 $51,777.00 0
ExecuTime Time & Attendance $6,782.00 3.0 $20,346.00 0
ExecuTime Time & Attendance Mobile Access $1,798.00 3.0 $5,394.00 0
Human Resource and Talent Management $3,835.00 3.0 $11,505.00 0
Payroll w/ESS $4,738.00 3.0 $14,214.00 0
Accounts Receivable $8,595.00 3.0 $25,785.00 0
General Billing $4,730.00 3.0 $14,190.00 0
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 1 of 10
Exhibit A
Schedule 2
Tyler Cashiering $12,910.00 3.0 $38,730.00 0
Tyler Ready Forms Processing $8,017.00 3.0 $24,051.00 0
Tyler Content Manager SE $12,512.00 3.0 $37,536.00 0
eProcurement $6,782.00 3.0 $20,346.00 0
UB Interface $1,836.00 3.0 $5,508.00 0
Utility Billing CIS $8,341.00 3.0 $25,023.00 0
IVR Gateway $4,663.00 3.0 $13,989.00 0
Citizen Self Service $10,440.00 3.0 $31,320.00 0
TOTAL:$237,230.00 $711,690.00 104
Tyler Software and Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Financials:
Accounting/GL $119,655.00 256 $44,800.00 $20,000.00 $184,455.00 $0.00
Accounts Payable $35,467.00 72 $12,600.00 $0.00 $48,067.00 $0.00
Budgeting $35,467.00 96 $16,800.00 $0.00 $52,267.00 $0.00
Capital Assets $34,139.00 112 $19,600.00 $0.00 $53,739.00 $0.00
Cash Management $24,573.00 72 $12,600.00 $0.00 $37,173.00 $0.00
Contract Management $15,346.00 56 $9,800.00 $0.00 $25,146.00 $0.00
Inventory $34,139.00 112 $19,600.00 $0.00 $53,739.00 $0.00
Project & Grant Accounting $24,676.00 88 $15,400.00 $0.00 $40,076.00 $0.00
Purchasing $59,553.00 256 $44,800.00 $0.00 $104,353.00 $0.00
Human Capital Management:
ExecuTime Time & Attendance (350)$21,065.00 128 $22,400.00 $0.00 $43,465.00 $0.00
ExecuTime Time & Attendance Mobile Access $5,585.00 0 $0.00 $0.00 $5,585.00 $0.00
Human Resources & Talent Management $13,231.00 88 $15,400.00 $7,000.00 $35,631.00 $0.00
Payroll w/ESS $16,351.00 168 $29,400.00 $11,800.00 $57,551.00 $0.00
Revenue:
Accounts Receivable $29,663.00 168 $29,400.00 $0.00 $59,063.00 $0.00
General Billing $16,322.00 96 $16,800.00 $11,200.00 $44,322.00 $0.00
Tyler Cashiering $44,552.00 72 $12,600.00 $0.00 $57,152.00 $0.00
UB Interface $5,102.00 24 $4,200.00 $0.00 $9,302.00 $0.00
Utility Billing CIS $15,811.00 472 $82,600.00 $27,200.00 $125,611.00 $0.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 2 of 10
Exhibit A
Schedule 2
Tyler Software and Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Productivity:
Tyler ReadyForms Processing (including
Common Form Set)
$24,900.00 0 $0.00 $0.00 $24,900.00 $0.00
Tyler Content Manager SE $43,180.00 64 $11,200.00 $0.00 $54,380.00 $0.00
IVR Gateway $12,954.00 48 $8,400.00 $0.00 $21,354.00 $0.00
eProcurement $23,407.00 56 $9,800.00 $0.00 $33,207.00 $0.00
Citizen Self Service $29,663.00 96 $16,800.00 $0.00 $46,463.00 $0.00
Sub-Total: $684,801.00 $455,000.00 $77,200.00 $1,217,001.00 $0.00
Less Discount:$478,561.00 $0.00 $38,600.00 $517,161.00 $0.00
TOTAL: $206,240.00 2600 $455,000.00 $38,600.00 $699,840.00 $0.00
Other Services
Description Quantity Unit Price Unit Discount Extended Price
Modification: Time of use electric billing - July 2022 Release (Version
2022.2)
1 $60,000.00 $0.00 $60,000.00
Modification: KVAR billing calculation -- July 2022 Release (Version
2022.2)
1 $10,000.00 $0.00 $10,000.00
Munis Executive Insights Implementation 1 $10,500.00 $0.00 $10,500.00
Project Management 336 $175.00 $0.00 $58,800.00
Tyler ReadyForms Processing Configuration 1 $3,000.00 $0.00 $3,000.00
VPN Device 1 $4,000.00 $0.00 $4,000.00
TOTAL:$146,300.00
3rd Party Hardware, Software and Services
Description Quantity Unit Price Unit Discount Total Price Unit Maintenance Unit Maintenance
Discount
Total Year One
Maintenance
Tyler Secure Signature System with 2
Keys
1 $1,650.00 $0.00 $1,650.00 $0.00 $0.00 $0.00
3rd Party Hardware Sub-Total:$0.00 $1,650.00 $0.00
TOTAL:$1,650.00 $0.00
Summary One Time Fees Recurring Fees
Total Tyler Software $206,240.00 $0.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 3 of 10
Exhibit A
Schedule 2
Summary One Time Fees Recurring Fees
Total SaaS $0.00 $237,230.00
Total Tyler Services $639,900.00 $0.00
Total 3rd Party Hardware, Software and
Ser vices
$1,650.00 $0.00
Summary Total $847,790.00 $237,230.00
Contract Total
(Excluding Estimated Travel Expenses)
$1,559,480.00
Estimated Travel Expenses $156,180.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 4 of 10
Exhibit A
Schedule 2
Detailed Breakdown of Conversions (included in Contract Total)
Description Unit Price Unit Discount Extended Price
Accounting - Actuals up to 3 years $2,000.00 $1,000.00 $1,000.00
Accounting - Budgets up to 3 years $2,000.00 $1,000.00 $1,000.00
Accounting Standard COA $3,000.00 $1,500.00 $1,500.00
Accounts Payable - Checks up to 5 years $4,500.00 $2,250.00 $2,250.00
Accounts Payable - Invoice up to 5 years $5,500.00 $2,750.00 $2,750.00
Accounts Payable Standard Master $3,000.00 $1,500.00 $1,500.00
General Billing - Bills up to 5 years $5,000.00 $2,500.00 $2,500.00
General Billing - Recurring Invoices $4,000.00 $2,000.00 $2,000.00
General Billing Std CID $2,200.00 $1,100.00 $1,100.00
Human Resources - Certifications $1,400.00 $700.00 $700.00
Human Resources - Education $1,400.00 $700.00 $700.00
Human Resources - PM Action History up to 5 years $1,400.00 $700.00 $700.00
Human Resources - Position Control $1,400.00 $700.00 $700.00
Human Resources - Recruiting $1,400.00 $700.00 $700.00
Payroll - Accrual Balances $1,500.00 $750.00 $750.00
Payroll - Accumulators up to 5 years $1,400.00 $700.00 $700.00
Payroll - Check History up to 5 years $1,200.00 $600.00 $600.00
Payroll - Deductions $1,800.00 $900.00 $900.00
Payroll - Earning/Deduction Hist up to 5 years $2,500.00 $1,250.00 $1,250.00
Payroll - Standard $2,000.00 $1,000.00 $1,000.00
Payroll - State Retirement Tables $1,400.00 $700.00 $700.00
Utility Billing - Assessments $1,200.00 $600.00 $600.00
Utility Billing - Backflow $1,200.00 $600.00 $600.00
Utility Billing - Balance Forward AR $5,600.00 $2,800.00 $2,800.00
Utility Billing - Budget Billing $3,600.00 $1,800.00 $1,800.00
Utility Billing - Consumption History up to 5 years $2,000.00 $1,000.00 $1,000.00
Utility Billing - Flat Inventory/Containers $3,600.00 $1,800.00 $1,800.00
Utility Billing - Service Orders $2,300.00 $1,150.00 $1,150.00
Utility Billing - Services $3,600.00 $1,800.00 $1,800.00
Utility Billing - Standard $4,100.00 $2,050.00 $2,050.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 5 of 10
Exhibit A
Schedule 2
Detailed Breakdown of Conversions (included in Contract Total)
Description Unit Price Unit Discount Extended Price
TOTAL: $38,600.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 6 of 10
Exhibit A
Schedule 2
Optional SaaS
Description Annual Fee Net # Years Total SaaS Fee Impl. Hours
Additional:
Socrata Open Finance $28,000.00 3.0 $84,000.00 0
Tyler Detect $37,000.00 3.0 $111,000.00 0
TOTAL:$65,000.00 $195,000.00 0
Optional Other Services
Description Quantity Unit Price Discount Extended Price
Install Fee - Socrata Open Finance 1 $7,000.00 $0.00 $7,000.00
Install Fee - Tyler Detect 1 $1,000.00 $0.00 $1,000.00
TOTAL: $8,000.00
Optional 3rd Party Hardware, Software and Services
Description Quantity Unit Price Unit Discount Total Price Unit Maintenance Unit Maintenance
Discount
Total Year One
Maintenance
Cash Drawer 1 $260.00 $0.00 $260.00 $0.00 $0.00 $0.00
Hand Held Scanner - Model 1950GSR 1 $450.00 $0.00 $450.00 $0.00 $0.00 $0.00
Hand Held Scanner Stand 1 $30.00 $0.00 $30.00 $0.00 $0.00 $0.00
ID Tech MiniMag USB Reader 1 $62.00 $0.00 $62.00 $0.00 $0.00 $0.00
Printer (TM-S9000) 1 $1,623.00 $0.00 $1,623.00 $0.00 $0.00 $0.00
3rd Party Hardware Sub-Total: $0.00 $2,425.00 $0.00
TOTAL: $2,425.00 $0.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for
six (6) months from the Quote date or the Effective Date of the contract, whichever is later.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 7 of 10
Exhibit A
Schedule 2
Tyler Discount Detail
Description License License Discount License Net Maintenance
Basis
Year One Maint
Discount
Year One Maint
Net
Financials:
Accounting/GL $119,655.00 $119,655.00 $0.00 $0.00 $0.00 $0.00
Accounts Payable $35,467.00 $35,467.00 $0.00 $0.00 $0.00 $0.00
Budgeting $35,467.00 $35,467.00 $0.00 $0.00 $0.00 $0.00
Capital Assets $34,139.00 $34,139.00 $0.00 $0.00 $0.00 $0.00
Cash Management $24,573.00 $0.00 $24,573.00 $0.00 $0.00 $0.00
Contract Management $15,346.00 $15,346.00 $0.00 $0.00 $0.00 $0.00
Inventory $34,139.00 $34,139.00 $0.00 $0.00 $0.00 $0.00
Project & Grant Accounting $24,676.00 $24,676.00 $0.00 $0.00 $0.00 $0.00
Purchasing $59,553.00 $59,553.00 $0.00 $0.00 $0.00 $0.00
Payroll/HR:
ExecuTime Time & Attendance (350)$21,065.00 $0.00 $21,065.00 $0.00 $0.00 $0.00
ExecuTime Time & Attendance Mobile Access $5,585.00 $0.00 $5,585.00 $0.00 $0.00 $0.00
Human Resources & Talent Management $13,231.00 $13,231.00 $0.00 $0.00 $0.00 $0.00
Payroll w/ESS $16,351.00 $16,351.00 $0.00 $0.00 $0.00 $0.00
Revenue:
Accounts Receivable $29,663.00 $29,663.00 $0.00 $0.00 $0.00 $0.00
General Billing $16,322.00 $16,322.00 $0.00 $0.00 $0.00 $0.00
Tyler Cashiering $44,552.00 $44,552.00 $0.00 $0.00 $0.00 $0.00
UB Interface $5,102.00 $0.00 $5,102.00 $0.00 $0.00 $0.00
Utility Billing CIS $15,811.00 $0.00 $15,811.00 $0.00 $0.00 $0.00
Productivity:
Citizen Self Service $29,663.00 $0.00 $29,663.00 $0.00 $0.00 $0.00
eProcurement $23,407.00 $0.00 $23,407.00 $0.00 $0.00 $0.00
IVR Gateway $12,954.00 $0.00 $12,954.00 $0.00 $0.00 $0.00
Tyler Content Manager SE $43,180.00 $0.00 $43,180.00 $0.00 $0.00 $0.00
Tyler ReadyForms Processing (including
Common Form Set)
$24,900.00 $0.00 $24,900.00 $0.00 $0.00 $0.00
TOTAL: $684,801.00 $478,561.00 $206,240.00 $0.00 $0.00 $0.00
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 8 of 10
Exhibit A
Schedule 2
Comments
Tyler recommends the use of a 128-bit SSL Security Certificate for any Internet Web Applications, such as the Munis Web Client and the MUNIS Self Service applications if
hosted by the Client. This certificate is required to encrypt the highly sensitive payroll and financial information as it travels across the public internet. There are various vendors
who sell SSL Certificates, with all ranges of prices.
Conversion prices are based on a single occurrence of the database. If additional databases need to be converted, these will need to be quoted.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and
remitting. Installations are completed remotely, but can be done onsite upon request at an additional cost.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii)
daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a
class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees
of the initial training can thereafter train the remaining users.
The Tyler Software Product Tyler ReadyForms Processing must be used in conjunction with a Hewlett Packard printer supported by Tyler for printing checks.
Any forms included in this quote are based on the standard form templates provided. Custom forms, additional forms and any custom programming are subject to additional fees
not included in this quote. The additional fees would be quoted at the time of request, generally during the implementation of the forms. Please note that the form solution
provided requires the use of approved printers. You may contact Tyler's support team for the most current list of approved printers.
In the event Client acquires from Tyler any edition of Tyler Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler
applications only. If Client wishes to use Tyler Content Manager software with non-Tyler applications, Client must purchase or upgrade to Tyler Content Manager Enterprise
Edition.
Payroll library includes: 1 PR check, 1 direct deposit, 1 vendor from payroll check, 1 vendor from payroll direct deposit, W2, W2c, ACA 1095B, ACA 1095C and 1099 R.
General Billing library includes: 1 invoice, 1 statement, 1 general billing receipt and 1 miscellaneous receipt.
Includes digitizing two signatures, additional charges will apply for additional signatures.
Project Management includes project planning, kickoff meeting, status calls, task monitoring, verification and transition to support.
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 9 of 10
Exhibit A
Schedule 2
Comments
Personnel Actions Forms Library includes: 1 Personnel Action form - New and 1 Personnel Action Form - Change.
Tyler's pricing is based on the scope of proposed products and services being obtained from Tyler. Should portions of the scope of products or services be removed by the Client,
Tyler reserves the right to adjust prices for the remaining scope accordingly.
Tyler Content Manager SE includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB.
Financial library includes: 1 A/P check, 1 EFT/ACH, 1 Purchase order, 1099M, 1099INT, 1099S, and 1099G.
The Munis SaaS fees are based on 175 concurrent users. Should the number of concurrent users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any
resulting changes in the pricing categories.
Development modifications, interfaces and services, where applicable, shall be invoiced to the client in the following manner: 50% of total upon authorized signature to proceed
on program specifications and the remaining 50% of total upon delivery of modifications, interface and services.
As a new Tyler client, you are entitled to a 30-day trial of the Tyler Detect cybersecurity service. Please reference https://www.tylertech.com/services/tyler-detect for more
information on the service and contact CybersecuritySales@tylertech.com to initiate the trial.
2020-101542-3 - Munis Tyler Hosted (Updated 10/14/2020) CONFIDENTIAL 10 of 10
Exhibit A
Schedule 2
Quoted By:Christina Young
Date:10/13/2020
Quote Expiration: 12/31/2020
Quote Name:Vernon-ERP-EnerGov
Quote Number: 2019-95055-2
Quote Description: EnerGov - Full Suite - SaaS
Sales Quotation For
City of Vernon
4305 S Santa Fe Ave
Vernon, CA 90058-1714
Phone +1 (323) 583-8811
SaaS One Time Fees
Description # Years Annual Fee Impl. Hours Impl. Cost Data Conversion
Additional:
Tyler 311/Incident Management - Software 3.0 $17,600.00 0 $0.00 $0.00
EnerGov Community Development Suite (15) - Software 3.0 $18,000.00 0 $0.00 $0.00
EnerGov Citizen Self Service - Business Management - Software 3.0 $14,000.00 0 $0.00 $0.00
EnerGov Citizen Self Service - Community Development - Software 3.0 $14,000.00 0 $0.00 $0.00
EnerGov e-Reviews - Software 3.0 $21,600.00 0 $0.00 $0.00
Tyler GIS (30) - Software 3.0 $6,000.00 0 $0.00 $0.00
EnerGov iG Workforce Apps (15) - Software 3.0 $6,000.00 0 $0.00 $0.00
EnerGov Report Toolkit - Software 3.0 $2,000.00 0 $0.00 $0.00
EnerGov Business Management Suite (5) - Software 3.0 $6,000.00 0 $0.00 $0.00
EnerGov Content Management API - Software 3.0 $3,200.00 0 $0.00 $0.00
EnerGovAdv Server Extensions Bundle - Software 3.0 $6,400.00 0 $0.00 $0.00
TOTAL: $114,800.00 0 $0.00 $0.00
Tyler Software and Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Additional:
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 1 of 8
Exhibit A
Schedule 3
Tyler Software and Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
EnerGovAdv Server Extensions Bundle $16,000.00 176 $30,800.00 $0.00 $46,800.00 $0.00
EnerGov Business Management Suite (5)$15,000.00 508 $88,900.00 $15,275.00 $119,175.00 $0.00
EnerGov Citizen Self Service - Business
Management
$35,000.00 48 $8,400.00 $0.00 $43,400.00 $0.00
EnerGov Citizen Self Service - Community
Development
$35,000.00 48 $8,400.00 $0.00 $43,400.00 $0.00
EnerGov Community Development Suite (15)$45,000.00 1280 $224,000.00 $34,075.00 $303,075.00 $0.00
EnerGov Content Management API $8,000.00 100 $17,500.00 $0.00 $25,500.00 $0.00
EnerGov e-Reviews $54,000.00 152 $26,600.00 $0.00 $80,600.00 $0.00
EnerGov iG Workforce Apps (15)$15,000.00 40 $7,000.00 $0.00 $22,000.00 $0.00
EnerGov Report Toolkit $5,000.00 0 $0.00 $0.00 $5,000.00 $0.00
Tyler 311/Incident Management $44,000.00 110 $19,250.00 $0.00 $63,250.00 $0.00
Tyler GIS (30)$15,000.00 0 $0.00 $0.00 $15,000.00 $0.00
Sub-Total: $287,000.00 $430,850.00 $49,350.00 $767,200.00 $0.00
Less Discount:$39,300.00 $0.00 $0.00 $39,300.00 $0.00
TOTAL: $247,700.00 2462 $430,850.00 $49,350.00 $727,900.00 $0.00
Other Services
Description Quantity Unit Price Unit Discount Extended Price
EnerGov Business Management Forms Library (6 Forms) 1 $10,200.00 $0.00 $10,200.00
EnerGov Community Development Forms Library (5 Forms) 1 $10,200.00 $0.00 $10,200.00
Project Management 304 $175.00 $0.00 $53,200.00
TOTAL: $73,600.00
Summary One Time Fees Recurring Fees
Total Tyler Software $247,700.00 $0.00
Total SaaS $0.00 $114,800.00
Total Tyler Services $553,800.00 $0.00
Total 3rd Party Hardware, Software and
Ser vices
$0.00 $0.00
Summary Total $801,500.00 $114,800.00
Contract Total $1,145,900.00
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 2 of 8
Exhibit A
Schedule 3
Detailed Breakdown of Conversions (included in Contract Total)
Description Unit Price Unit Discount Extended Price
EnerGov Business Management $15,275.00 $0.00 $15,275.00
EnerGov Community Development $34,075.00 $0.00 $34,075.00
TOTAL: $49,350.00
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 3 of 8
Exhibit A
Schedule 3
Optional SaaS One Time Fees
Description # Years Annual Fee Impl. Hours Impl. Cost Data Conversion
Additional:
Tyler Content Manager SE-Software- 3.0 $27,000.00 0 $0.00 $0.00
TOTAL:$27,000.00 0 $0.00 $0.00
Optional Tyler Software & Related Services
Description License Impl. Hours Impl. Cost Data Conversion Module Total Year One Maintenance
Productivity:
Tyler Content Manager SE $75,000.00 0 $0.00 $0.00 $75,000.00 $0.00
TOTAL: $75,000.00 0 $0.00 $0.00 $75,000.00 $0.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for
six (6) months from the Quote date or the Effective Date of the contract, whichever is later.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
Tyler Discount Detail
Description License License Discount License Net Maintenance
Basis
Year One Maint
Discount
Year One Maint
Net
Additional:
EnerGovAdv Server Extensions Bundle $16,000.00 $0.00 $16,000.00 $0.00 $0.00 $0.00
EnerGov Business Management Suite (5)$15,000.00 $0.00 $15,000.00 $0.00 $0.00 $0.00
EnerGov Citizen Self Service - Business
Management
$35,000.00 $0.00 $35,000.00 $0.00 $0.00 $0.00
EnerGov Citizen Self Service - Community
Development
$35,000.00 $16,800.00 $18,200.00 $0.00 $0.00 $0.00
EnerGov Community Development Suite (15) $45,000.00 $22,500.00 $22,500.00 $0.00 $0.00 $0.00
EnerGov Content Management API $8,000.00 $0.00 $8,000.00 $0.00 $0.00 $0.00
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 4 of 8
Exhibit A
Schedule 3
Tyler Discount Detail
Description License License Discount License Net Maintenance
Basis
Year One Maint
Discount
Year One Maint
Net
EnerGov e-Reviews $54,000.00 $0.00 $54,000.00 $0.00 $0.00 $0.00
EnerGov iG Workforce Apps (15)$15,000.00 $0.00 $15,000.00 $0.00 $0.00 $0.00
EnerGov Report Toolkit $5,000.00 $0.00 $5,000.00 $0.00 $0.00 $0.00
Tyler 311/Incident Management $44,000.00 $0.00 $44,000.00 $0.00 $0.00 $0.00
Tyler GIS (30)$15,000.00 $0.00 $15,000.00 $0.00 $0.00 $0.00
TOTAL: $287,000.00 $39,300.00 $247,700.00 $0.00 $0.00 $0.00
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 5 of 8
Exhibit A
Schedule 3
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and
subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download
by the Client;
•Fees for hardware are invoiced upon delivery;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client
(for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align
with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below.
o Implementation and other professional services fees shall be invoiced as delivered.
o Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of
custom desktop procedures, by module.
o Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into
Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on a time and
materials basis.
o Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning
Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be
invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
o If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
o Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations: Tyler will invoice Client 50%
of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the
applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on
this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual
service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with
the existing annual term for the service, with renewals to occur as indicated in the Agreement.
•Expenses associated with onsite services are invoiced as incurred.
Conversion prices are based on a single occurrence of the database. If additional databases need to be converted, these will need to be quoted.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 6 of 8
Exhibit A
Schedule 3
Comments
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and
remitting. Installations are completed remotely, but can be done onsite upon request at an additional cost.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii)
daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a
class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees
of the initial training can thereafter train the remaining users.
In the event Client acquires from Tyler any edition of Tyler Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler
applications only. If Client wishes to use Tyler Content Manager software with non-Tyler applications, Client must purchase or upgrade to Tyler Content Manager Enterprise
Edition.
Project Management includes project planning, kickoff meeting, status calls, task monitoring, verification and transition to support.
Tyler's pricing is based on the scope of proposed products and services being obtained from Tyler. Should portions of the scope of products or services be removed by the Client,
Tyler reserves the right to adjust prices for the remaining scope accordingly.
Tyler Content Manager SE includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB.
The Munis SaaS fees are based on 175 concurrent users. Should the number of concurrent users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any
resulting changes in the pricing categories.
EnerGov e-Reviews requires Bluebeam Studio Prime, at an estimated yearly subscription cost of $3,000/100 users. Further pricing detail is available by contacting Bluebeam at
https://www.bluebeam.com/solutions/studio-prime
Business Management Forms Library Includes: 1 Licensing - Business License, 1 Licensing - Business License Renewal, 1 Licensing - Business License Delinquent, 1 Licensing
- Profession License, 1 Licensing - Profession License Renewal, 1 Licensing --Profession License Delinquent.
Community Development Forms Library Includes: 1 Permits - Building, 1 Permits - Trade, 1 Planning - Certificate, 1 Permits - Occupancy/Completion, 1 Code - Violation
Notice.
Development modifications, interfaces and services, where applicable, shall be invoiced to the client in the following manner: 50% of total upon authorized signature to proceed
on program specifications and the remaining 50% of total upon delivery of modifications, interface and services.
EnerGov Business Management: Tyler leads and owns the configuration of 15 unique business transactions, 15 template business transactions, 8 geo-rules and 8 automation
events. Configuration elements beyond this will be owned by the client.
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 7 of 8
Exhibit A
Schedule 3
Comments
EnerGov Community Development: Tyler leads and owns the configuration of 25 unique business transactions, 25 template business transactions, 15 geo-rules and 15 automation
events. Configuration elements beyond this will be owned by the client.
***Services are listed as "not to exceed" per item***
2019-95055-2 - EnerGov - Full Suite - SaaS CONFIDENTIAL 8 of 8
Exhibit A
Schedule 3
Quoted By:Christina Young
Date:10/14/2020
Quote Expiration: 1/12/2021
Quote Name:City of Vernon CA DHD
Quote Number: 2020-113368
Quote Description: City of Vernon CA DHD CUPA EH
Sales Quotation For
City of Vernon
4305 S Santa Fe Ave
Vernon, CA 90058-1714
Phone +1 (323) 583-8811
EnerGov SaaS - Silver
Description Term Monthly Fee Users/Units Annual Fee
Core Software:
EnerGov Community Health 3 $178.00 10 $21,360.00
Extensions:
EnerGov Citizen Self Service - (CH) Inspection Downloads Only 3 $88.00 Site License $1,051.00
Sub-Total: $22,411.00
Less Discount: $3,398.00
TOTAL: $19,013.00
EnerGov Professional Services
Description Hours/Units Unit Price Extended Price Year One
Maintenance
Letters and Forms Development (5 pack)4 $6,250.00 $25,000.00 $0.00
Professional Implementation Services 510 $185.00 $94,350.00 $0.00
TOTAL: $119,350.00 $0.00
2020-113368 - City of Vernon CA DHD CUPA EH CONFIDENTIAL 1 of 4
Exhibit A
Schedule 4
Summary One Time Fees Recurring Fees
Total Tyler Software $0.00 $0.00
Total SaaS $0.00 $19,013.00
Total Tyler Services $119,350.00 $0.00
Total 3rd Party Hardware, Software and
Ser vices
$0.00 $0.00
Summary Total $119,350.00 $19,013.00
Year One Contract Total $138,363.00
Contract Total $176,389.00
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for
six (6) months from the Quote date or the Effective Date of the contract, whichever is later.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
2020-113368 - City of Vernon CA DHD CUPA EH CONFIDENTIAL 2 of 4
Exhibit A
Schedule 4
Comments
CUPA Programs
-CUPA configuration/implementation/PM/Training hours: 160 x $185/hour
-Includes all hosting and data center services.
-Data Conversion from single source for Contact, Establishment, Permit, Inspection and Complaint Type.
-Training provided via webinar, optional onsite available (travel billed at actual cost plus applicable agency fees).
CUPA Programs
-Includes up to (10) Reports, Forms, Printable Documents for Permits, Inspections and Complaints related to each CUPA Program as
listed below.
-Includes all standard and pre-formatted data reports listed in the Reporting and Analysis module and up to (5) Custom Reports.
• Aboveground Petroleum Storage Act (APSA) Program
•Area Plans for Hazardous Materials Emergencies
•California Accidental Release Prevention (CalARP) Program
•Hazardous Materials Release Response Plans and Inventories (Business Plans)
•Hazardous Material Management Plan (HMMP) and Hazardous Material Inventory Statements (HMIS) (California Fire Code)
•Hazardous Waste Generator and Onsite Hazardous Waste Treatment (tiered permitting) Programs
•Underground Storage Tank Program
-Includes up to (5) annual report modifications, including State mandated form changes for CUPA programs.
-Includes all State mandated library modifications and fee updates for CUPA programs.
-Additional modules, users, new functionality billed at prevailing rates.
-CERS integration included.
Environmental Health Programs (Permits, Inspections, Violations)
Environmental Health Programs
EH configuration/implementation/PM/Training hours: 350 x $185/hours
Up to (10) EH Reports, forms, documents
Food Program
•Vehicles
•Fixed Facility
•Film Permitting
Storm Water Program
•Compliance/Evaluations/Reviews
Solid Waste Program
•Vehicles/Yards/Sites
•Medical Wastes
•Household Hazardous Wastes
2020-113368 - City of Vernon CA DHD CUPA EH CONFIDENTIAL 3 of 4
Exhibit A
Schedule 4
Comments
•E Wastes
Garment Program
•Manufacturing
•Commercial Laundry
Water/Waste-Water Systems
•Sampling/Monitoring
•Drinking Water
•Water supply
•Cross-connection/Back Flow
•Wells
•Liquid Wastes
Animal and Vector Control
•Traps/Inspections
Non-Food Vehicles
•Laundry Vehicles
•Offal/Rendering Vehicles
•Solid Waste Collection Vehicles
•Liquid Waste Vacuum Pumpers
2020-113368 - City of Vernon CA DHD CUPA EH CONFIDENTIAL 4 of 4
Exhibit A
Schedule 4
Exhibit B
1
Exhibit B
Invoicing and Payment Policy
We will provide you with the software and services set forth in the Investment Summary of the
Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in
the Agreement.
Invoicing: We will invoice you for the applicable software and services in the Investment Summary as
set forth below. Your rights to dispute any invoice are set forth in the Agreement.
1. SaaS Fees. SaaS Fees are invoiced on an annual basis, beginning on the commencement of the
initial term as set forth in Section F (1) of this Agreement. Your annual SaaS fees for the initial
term are set forth in the Investment Summary. Upon expiration of the initial term, your annual
SaaS fees will be at our then-current rates. Beginning on the commencement of the initial term,
Client shall no longer be required to pay annual support fees for the Migration Modules.
2. License Fees. License fees are invoiced 100% on the date when we make the applicable Tyler
Software available to you for downloading (the “Available Download Date”).
3. Other Tyler Software and Services.
3.1 VPN Device: The fee for the VPN device will be invoiced upon installation of the VPN.
3.2 Implementation and Other Professional Services (including training): Implementation and
other professional services (including training) are billed and invoiced as delivered, at the
rates set forth in the Investment Summary.
3.3 Consulting Services: If you have purchased any Business Process Consulting services, if they
have been quoted as fixed-fee services, they will be invoiced 50% upon your acceptance of
the Best Practice Recommendations, by module, and 50% upon your acceptance of custom
desktop procedures, by module. If you have purchased any Business Process Consulting
services and they are quoted as an estimate, then we will bill you the actual services
delivered on a time and materials basis.
3.4 Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted
Data, by conversion option, and 50% upon Client acceptance to load the converted Data into
Live/Production environment, by conversion option. Where conversions are quoted as
estimated, we will bill you the actual services delivered on a time and materials basis.
3.5 Requested Modifications to the Tyler Software: Requested modifications to the Tyler
Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the
applicable modification. You must report any failure of the modification to conform to the
Exhibit B
2
specifications within thirty (30) days of delivery; otherwise, the modification will be deemed
to be in compliance with the specifications after the 30-day window has passed. You may
still report Defects to us as set forth in this Agreement.
3.6 Other Fixed Price Services: Other fixed price services are invoiced as delivered, at the rates
set forth in the Investment Summary. For the avoidance of doubt, where “Project Planning
Services” are provided, payment will be due upon delivery of the Implementation Planning
document.
4. Third Party Products.
4.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced
when we make it available to you for downloading.
4.2 Third Party Software Maintenance: The first year maintenance for the Third Party Software
is invoiced when we make it available to you for downloading.
4.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery.
4.4 Third Party Services: Fees for Third Party Services, if any, are invoiced as delivered, along
with applicable expenses, at the rates set forth in the Investment Summary.
5. Expenses. The service rates in the Investment Summary do not include travel expenses.
Expenses for Tyler delivered services will be billed as incurred and only in accordance with our
then-current Business Travel Policy, plus a 10% travel agency processing fee. Our current
Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of receipts will be
provided upon request; we reserve the right to charge you an administrative fee depending on
the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and
mileage logs are not available.
6. Credit for Prepaid Maintenance and Support Fees for Migration Modules. Client will receive a
credit for the maintenance and support fees prepaid for the Migration Modules for the time
period commencing on the commencement of the initial term, as set forth in Section F (1) of this
Agreement. Migration Modules are listed at Exhibit A, Schedule 1
Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We
prefer to receive payments electronically. Our electronic payment information is available by contacting
AR@tylertech.com.
Exhibit B
Schedule 1
1
Exhibit B
Schedule 1
Business Travel Policy
1. Air Travel
A. Reservations & Tickets
The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight
within two hours before or after the requested departure time, assuming that flight does not add
more than three hours to the employee’s total trip duration and the fare is within $100 (each way)
of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a
connecting flight that is within two hours before or after the requested departure time and that
does not add more than three hours to the employee’s total trip duration, the connecting flight
should be accepted.
Employees are encouraged to make advanced reservations to take full advantage of discount
opportunities. Employees should use all reasonable efforts to make travel arrangements at least
two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is
mandatory. When booking less than seven (7) days in advance, management approval will be
required.
Except in the case of international travel where a segment of continuous air travel is six (6) or more
consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall
not be reimbursed for “Basic Economy Fares” because these fares are non-refundable and have
many restrictions that outweigh the cost-savings.
B. Baggage Fees
Reimbursement of personal baggage charges are based on trip duration as follows:
• Up to five (5) days = one (1) checked bag
• Six (6) or more days = two (2) checked bags
Baggage fees for sports equipment are not reimbursable.
Exhibit B
Schedule 1
2
2. Ground Transportation
A. Private Automobile
Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the
current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated
by using the employee's office as the starting and ending point, in compliance with IRS regulations.
Employees who have been designated a home office should calculate miles from their home.
B. Rental Car
Employees are authorized to rent cars only in conjunction with air travel when cost, convenience,
and the specific situation reasonably require their use. When renting a car for Tyler business,
employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when
three or more employees are traveling together. Tyler carries leased vehicle coverage for business
car rentals; except for employees traveling to Alaska and internationally (excluding Canada),
additional insurance on the rental agreement should be declined.
C. Public Transportation
Taxi or airport limousine services may be considered when traveling in and around cities or to and
from airports when less expensive means of transportation are unavailable or impractical. The
actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the
airport, tips are included in the per diem rates and will not be reimbursed separately.
D. Parking & Tolls
When parking at the airport, employees must use longer term parking areas that are measured in
days as opposed to hours. Park and fly options located near some airports may also be used. For
extended trips that would result in excessive parking charges, public transportation to/from the
airport should be considered. Tolls will be reimbursed when receipts are presented.
3. Lodging
Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently
located in relation to the traveler's work assignment. Typical hotel chains include Courtyard,
Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local
hotel, the hotel reservation should note that discount and the employee should confirm the lower
rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be
noted in their travel profiles so that the employee can take advantage of any lower club rates.
“No shows” or cancellation fees are not reimbursable if the employee does not comply with the
hotel’s cancellation policy.
Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed
separately.
Exhibit B
Schedule 1
3
Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO,
and HomeAway. Employees who elect to make such reservations shall not be reimbursed.
4. Meals and Incidental Expenses
Employee meals and incidental expenses while on travel status within the continental U.S. are in
accordance with the federal per diem rates published by the General Services Administration.
Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel
expenses. Per diem rates are available at www.gsa.gov/perdiem.
Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided
separately by the Department of State and will be determined as required.
A. Overnight Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a
trip are governed as set forth below.
Departure Day
Depart before 12:00 noon Lunch and dinner
Depart after 12:00 noon
Return Day
Dinner
Return before 12:00 noon Breakfast
Return between 12:00 noon & 7:00 p.m. Breakfast and lunch
Return after 7:00 p.m.* Breakfast, lunch and dinner
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
The reimbursement rates for individual meals are calculated as a percentage of the full day per diem
as follows:
Breakfast 15%
Lunch 25%
Dinner 60%
B. Same Day Travel
Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim
lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the
event they return home after 7:00 p.m.*
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
Exhibit B
Schedule 1
4
5. Internet Access – Hotels and Airports
Employees who travel may need to access their e-mail at night. Many hotels provide free high
speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If
an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for
internet access at airports are not reimbursable.
6. International Travel
All international flights with the exception of flights between the U.S. and Canada should be
reserved through TMC using the “lowest practical coach fare” with the exception of flights that are
six (6) or more consecutive hours in length. In such event, the next available seating class above
coach shall be reimbursed.
When required to travel internationally for business, employees shall be reimbursed for photo fees,
application fees, and execution fees when obtaining a new passport book, but fees related to
passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure
taxes are reimbursable.
The cost of vaccinations that are either required for travel to specific countries or suggested by the
U.S. Department of Health & Human Services for travel to specific countries, is reimbursable.
Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section.
Exhibit C
1
Exhibit C
Service Level Agreement
I. Agreement Overview
This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It
outlines the information technology service levels that we will provide to you to ensure the availability of
the application services that you have requested us to provide. All other support services are documented
in the Support Call Process.
II. Definitions. Except as defined below, all defined terms have the meaning set forth in the
Agreement.
Attainment: The percentage of time the Tyler Software is available during a calendar quarter, with
percentages rounded to the nearest whole number.
Client Error Incident: Any service unavailability resulting from your applications, content or equipment, or
the acts or omissions of any of your service users or third-party providers over whom we exercise no
control.
Downtime: Those minutes during which the Tyler Software is not available for your use. Downtime does
not include those instances in which only a Defect is present.
Service Availability: The total number of minutes in a calendar quarter that the Tyler Software is capable
of receiving, processing, and responding to requests, excluding maintenance windows, Client Error
Incidents and Force Majeure.
III. Service Availability
The Service Availability of the Tyler Software is intended to be 24/7/365. We set Service Availability goals
and measures whether we have met those goals by tracking Attainment.
a. Your Responsibilities
Whenever you experience Downtime, you must make a support call according to the procedures outlined
in the Support Call Process. You will receive a support incident number.
You must document, in writing, all Downtime that you have experienced during a calendar quarter. You
must deliver such documentation to us within 30 days of a quarter’s end.
The documentation you provide must evidence the Downtime clearly and convincingly. It must include,
for example, the support incident number(s) and the date, time and duration of the Downtime(s).
b. Our Responsibilities
When our support team receives a call from you that Downtime has occurred or is occurring, we will work
with you to identify the cause of the Downtime (including whether it may be the result of a Client Error
Incident or Force Majeure). We will also work with you to resume normal operations.
Exhibit C
2
Upon timely receipt of your Downtime report, we will compare that report to our own outage logs and
support tickets to confirm that Downtime for which we were responsible indeed occurred.
We will respond to your Downtime report within 30 day(s) of receipt. To the extent we have confirmed
Downtime for which we are responsible, we will provide you with the relief set forth below.
c. Client Relief
When a Service Availability goal is not met due to confirmed Downtime, we will provide you with relief
that corresponds to the percentage amount by which that goal was not achieved, as set forth in the Client
Relief Schedule below.
Notwithstanding the above, the total amount of all relief that would be due under this SLA per quarter
will not exceed 5% of one quarter of the then-current SaaS Fee. The total credits confirmed by us in one
or more quarters of a billing cycle will be applied to the SaaS Fee for the next billing cycle. Issuing of such
credit does not relieve us of our obligations under the Agreement to correct the problem which created
the service interruption.
Every quarter, we will compare confirmed Downtime to Service Availability. In the event actual
Attainment does not meet the targeted Attainment, the following Client relief will apply, on a quarterly
basis:
Targeted Attainment Actual Attainment Client Relief
100% 98-99% Remedial action will be taken.
100% 95-97% 4% credit of fee for affected calendar quarter
will be posted to next billing cycle
100% <95% 5% credit of fee for affected calendar quarter
will be posted to next billing cycle
You may request a report from us that documents the preceding quarter’s Service Availability, Downtime,
any remedial actions that have been/will be taken, and any credits that may be issued.
IV. Applicability
The commitments set forth in this SLA do not apply during maintenance windows, Client Error Incidents,
and Force Majeure.
We perform maintenance during limited windows that are historically known to be reliably low-traffic
times. If and when maintenance is predicted to occur during periods of higher traffic, we will provide
advance notice of those windows and will coordinate to the greatest extent possible with you.
V. Force Majeure
You will not hold us responsible for not meeting service levels outlined in this SLA to the extent any failure
to do so is caused by Force Majeure. In the event of Force Majeure, we will file with you a signed request
that said failure be excused. That writing will at least include the essential details and circumstances
supporting our request for relief pursuant to this Section. You will not unreasonably withhold its
acceptance of such a request.
Exhibit C
Schedule 1
1
Exhibit C
Schedule 1
Support Call Process
Support Channels
Tyler Technologies, Inc. provides the following channels of software support:
(1) Tyler Community – an on-line resource, Tyler Community provides a venue for all Tyler clients
with current maintenance agreements to collaborate with one another, share best practices and
resources, and access documentation.
(2) On-line submission (portal) – for less urgent and functionality-based questions, users may create
unlimited support incidents through the customer relationship management portal available at
the Tyler Technologies website.
(3) Email – for less urgent situations, users may submit unlimited emails directly to the software
support group.
(4) Telephone – for urgent or complex questions, users receive toll-free, unlimited telephone
software support.
Support Resources
A number of additional resources are available to provide a comprehensive and complete support
experience:
(1) Tyler Website – www.tylertech.com – for accessing client tools and other information including
support contact information.
(2) Tyler Community – available through login, Tyler Community provides a venue for clients to
support one another and share best practices and resources.
(3) Knowledgebase – A fully searchable depository of thousands of documents related to
procedures, best practices, release information, and job aides.
(4) Program Updates – where development activity is made available for client consumption
Support Availability
Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday –
Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Clients may receive coverage
across these time zones. Tyler’s holiday schedule is outlined below. There will be no support coverage
on these days.
New Year’s Day Thanksgiving Day
Memorial Day Day after Thanksgiving
Independence Day Christmas Day
Labor Day
Exhibit C
Schedule 1
2
Issue Handling
Incident Tracking
Every support incident is logged into Tyler’s Customer Relationship Management System and given a
unique incident number. This system tracks the history of each incident. The incident tracking number is
used to track and reference open issues when clients contact support. Clients may track incidents, using
the incident number, through the portal at Tyler’s website or by calling software support directly.
Incident Priority
Each incident is assigned a priority number, which corresponds to the client’s needs and deadlines. The
client is responsible for reasonably setting the priority of the incident per the chart below. This chart is
not intended to address every type of support incident, and certain “characteristics” may or may not
apply depending on whether the Tyler software has been deployed on customer infrastructure or the
Tyler cloud. The goal is to help guide the client towards clearly understanding and communicating the
importance of the issue and to describe generally expected responses and resolutions.
Priority
Level Characteristics of Support Incident Resolution Targets
1
Critical
Support incident that causes (a)
complete application failure or
application unavailability; (b)
application failure or unavailability in
one or more of the client’s remote
location; or (c) systemic loss of multiple
essential system functions.
Tyler shall provide an initial response to Priority Level 1
incidents within one (1) business hour of receipt of the
support incident. Tyler shall use commercially
reasonable efforts to resolve such support incidents or
provide a circumvention procedure within one (1)
business day. For non-hosted customers, Tyler’s
responsibility for lost or corrupted Data is limited to
assisting the client in restoring its last available database.
2
High
Support incident that causes (a)
repeated, consistent failure of essential
functionality affecting more than one
user or (b) loss or corruption of Data.
Tyler shall provide an initial response to Priority Level 2
incidents within four (4) business hours of receipt of the
support incident. Tyler shall use commercially
reasonable efforts to resolve such support incidents or
provide a circumvention procedure within ten (10)
business days. For non-hosted customers, Tyler’s
responsibility for loss or corrupted Data is limited to
assisting the client in restoring its last available database.
3
Medium
Priority Level 1 incident with an existing
circumvention procedure, or a Priority
Level 2 incident that affects only one
user or for which there is an existing
circumvention procedure.
Tyler shall provide an initial response to Priority Level 3
incidents within one (1) business day of receipt of the
support incident. Tyler shall use commercially
reasonable efforts to resolve such support incidents
without the need for a circumvention procedure with the
next published maintenance update or service pack. For
non-hosted customers, Tyler’s responsibility for lost or
corrupted Data is limited to assisting the client in
restoring its last available database.
Exhibit C
Schedule 1
3
Priority
Level Characteristics of Support Incident Resolution Targets
4
Non-
critical
Support incident that causes failure of
non-essential functionality or a
cosmetic or other issue that does not
qualify as any other Priority Level.
Tyler shall provide an initial response to Priority Level 4
incidents within two (2) business days. Tyler shall use
commercially reasonable efforts to resolve such support
incidents, as well as cosmetic issues, with a future
version release.
Incident Escalation
Tyler Technology’s software support consists of four levels of personnel:
(1) Level 1: front-line representatives
(2) Level 2: more senior in their support role, they assist front-line representatives and take on
escalated issues
(3) Level 3: assist in incident escalations and specialized client issues
(4) Level 4: responsible for the management of support teams for either a single product or a
product group
If a client feels they are not receiving the service needed, they may contact the appropriate Software
Support Manager. After receiving the incident tracking number, the manager will follow up on the open
issue and determine the necessary action to meet the client’s needs.
On occasion, the priority or immediacy of a software support incident may change after initiation. Tyler
encourages clients to communicate the level of urgency or priority of software support issues so that we
can respond appropriately. A software support incident can be escalated by any of the following
methods:
(1) Telephone – for immediate response, call toll-free to either escalate an incident’s priority or to
escalate an issue through management channels as described above.
(2) Email – clients can send an email to software support in order to escalate the priority of an issue
(3) On-line Support Incident Portal – clients can also escalate the priority of an issue by logging into
the client incident portal and referencing the appropriate incident tracking number.
Remote Support Tool
Some support calls require further analysis of the client’s database, process or setup to diagnose a
problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote
support tool. Support is able to quickly connect to the client’s desktop and view the site’s setup,
diagnose problems, or assist with screen navigation. More information about the remote support tool
Tyler uses is available upon request.
Exhibit D
Schedule 1
1
Exhibit D
Schedule 1
DocOrigin End User License Agreement
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Exhibit D
Schedule 1
2
Exhibit D
Schedule 1
3
Exhibit D
Schedule 1
4
Exhibit D
Schedule 1
5
Exhibit D
Schedule 1
6
Exhibit D
Schedule 2
1
Exhibit D
Schedule 2
MyGovPay/VirtualPay and IVR
1. MyGovPay/VirtualPay Licensing. Access to MyGovPay and/or Virtual Pay is hereby granted if Customer
elects to use MyGovPay or VirtualPay, products of Tyler Technologies (Powered by Persolvent), designed for
Citizen Users to use for processing online payments.
(a) Special MyGovPay/VirtualPay Definitions.
“Merchant Agreement” means the agreement between Customer and Persolvent that provides for the
Merchant Fees.
“Merchant Fees” means direct costs levied by Visa/Mastercard/Discover or other payment card companies
for Interchange Fees, Dues, Assessments and Occurrence Fees, over which Tyler Technologies has no
authority.
“MyGovPay” means the Product of Tyler Technologies that allows members of the public to pay for
Customer’s services with a credit or other payment card on the Customer’s citizen-facing web portal.
“Persolvent” means Persolvent, formerly BankCard Services Worldwide, a Payment Card Industry (PCI)
compliant processing agent through which the EnerGov Software passes credit card transactions.
“Use Fees” means the Technology Fees, Authorization Fees and Program/Convenience Fees as listed in Use
Fees Table in Section 2, titled MyGovPay/VirtualPay.
“VirtualPay” means the Product of Tyler Technologies that allows the Customer to accept and process
citizen user’s credit or other payment card using the EnerGov Software.
(b) Conditions of Use. If customer elects to use MyGovPay and/or VirtualPay the following terms apply:
(1) Customer must apply for and agree to a Merchant Agreement with Persolvent.
(2) Customer agrees that Citizen Users will be subject to Use Fees as listed in Use Fees table in Section
2.
(3) Customer agrees that Use Fees are separate from and independent of Merchant Fees.
(4) Customer agrees that this Agreement does not represent any modification to Customer’s Merchant
Agreement with Persolvent.
(5) Customer agrees that Use Fees are for use on the MyGovPay/VirtualPay online system and will not
be deposited or owed to Customer in any way.
(6) Customer agrees that MyGovPay’s and VirtualPay’s ability to assess Use Fees is dictated by the Card
Associations whose rules may change at any time and for any reason. If MyGovPay and/or
VirtualPay, for any reason, are unable to process payments using Use Fees, Customer agrees that
MyGovPay/VirtualPay reserves the right to negotiate a new pricing model with Customer for the
continued use of MyGovPay and/or VirtualPay.
2. MyGovPay/VirtualPay Fees. Customer agrees that the Use Fees set forth on the following page will apply
if Customer elects to use MyGovPay/VirtualPay.
USE FEES TABLE FOLLOWS ON NEXT PAGE
Exhibit D
Schedule 2
2
Use Fees
EnerGov’s MyGovPay (Online / card-not-present payments)**
MyGovPay (Online Payments) MyGovPay (Online
Payments)
Percentage Based Fee + Transaction Fee
Option 1:
Government Entity Paid 2.79% $0.20
Option 2:
Patron Paid 3.29% N/A
**ACH processing is available for a fee of $20 per month and $0.30 per transaction.
EnerGov’s VirtualPay (retail card present)
VirtualPay (Retail Payments) Virtual Pay (Retail Payments)
Percentage Based Fee + Transaction Fee
Option 1:
Government Entity Paid 2.59% $0.15
Option 2:
Patron Paid 2.99% N/A
Patron Paid fees will be communicated as "Service Fees" to the cardholder, at the time of transaction. In
the event that the average monthly transaction amount is below $30, Contractor reserves the right to
apply an additional $0.20 service fee above the quoted rates above.
3. Interactive Voice Response (“IVR”). If IVR is selected by Customer and included in the pricing, the
following additional terms and conditions shall apply of this Agreement:
(a) Network Security. Customer acknowledges that a third-party is used by Tyler Technologies to process
IVR Data. Customer’s content will pass through and be stored on the third-party servers and will not be
segregated or in a separate physical location from servers on which other customers’ content is or will be
transmitted or stored.
(b) Content. Customer is responsible for the creation, editorial content, control, and all other aspects of
content to be used solely in conjunction with the EnerGov Software.
(c) Lawful Purposes. Customer shall not use the IVR system for any unlawful purpose.
(d) Critical Application. Customer will not use the IVR system for any life-support application or other
critical application where failure or potential failure of the IVR system can cause injury, harm, death, or
other grave problems, including, without limitation, loss of aircraft control, hospital life-support system, and
delays in getting medicate care or other emergency services.
(e) No Harmful Code. Customer represents and warrants that no content designed to delete, disable,
deactivate, interfere with or otherwise harm any aspect of the IVR system now or in the future, shall be
knowingly transmitted by Customer or Users.
(f) IVR WARRANTY. Except as expressly set forth in this Agreement, TYLER TECHNOLOGIES MAKES NO
REPRESENTATION AND EXTENDS NO WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING
WARRANTIES OF TITLE, NON-INFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE
FOR IVR.
Revised: 7/24/2020
Statement of Work
Tyler Technologies
Prepared for:
City of Vernon, CA
4305 S Santa Fe Ave
Vernon, CA 90058
Prepared by:
Jason Cloutier
One Tyler Drive, Yarmouth, ME 04096
Tyler Technologies, Inc.
www.tylertech.com
Exhibit E
Exhibit E
2 / 66
Table of Contents
1. Executive Summary .............................................................................................................................. 6
1.1 Project Overview ........................................................................................................................... 6
1.2 Product Summary ......................................................................................................................... 6
1.3 Project Timeline ............................................................................................................................ 7
1.4 Project Methodology Overview .................................................................................................... 8
2. Project Governance .................................................................................................................... ....... 9
2.1 Client Governance ......................................................................................................................... 9
2.1.1 Client Project Manager ......................................................................................................... 9
2.1.2 Steering Committee .............................................................................................................. 9
2.1.3 Executive Sponsor(s) ........................................................................................................... 10
2.2 Tyler Governance ........................................................................................................................ 10
2.2.1 Tyler Project Manager ......................................................................................................... 10
2.2.2 Tyler Implementation Management ................................................................................... 10
2.2.3 Tyler Executive Management ............................................................................................. 10
2.3 Acceptance and Acknowledgment Process ................................................................................ 10
3. Overall Project Assumptions ................................................. .......................................................... 12
3.1 Project, Resources and Scheduling ............................................................................................. 12
3.2 Data Conversion .......................................................................................................................... 13
3.3 Data Exchanges, Modifications, Forms and Reports .................................................................. 13
3.4 Hardware and Software .............................................................................................................. 13
3.5 Education .................................................................................................................................... 14
4. Implementation Stages ............................................................................................................... 15
4.1 Work Breakdown Structure (WBS) ............................................................................................. 15
4.2 Initiate & Plan (Stage 1) .............................................................................................................. 17
4.2.1 Tyler Internal Coordination & Planning .............................................................................. 17
4.2.2 System Infrastructure Planning ........................................................................................... 18
4.2.3 Project/Phase Planning ....................................................................................................... 19
4.2.4 Project Schedule ................................................................................................................. 20
4.2.5 Stakeholder Presentation ................................................................................................... 21
Exhibit E
3 / 66
4.2.6 Control Point 1: Initiate & Plan Stage Acceptance .............................................................. 22
4.3 Assess & Define (Stage 2) ............................................................................................................ 23
4.3.1 Fundamentals Review ......................................................................................................... 23
4.3.2 Current/Future State Analysis ............................................................................................. 24
4.3.3 Data Conversion Planning & Mapping ................................................................................ 25
4.3.4 Standard 3rd Party Data Exchange Planning....................................................................... 26
4.3.5 Modification Analysis & Specification, if contracted .......................................................... 27
4.3.6 Forms & Reports Planning .................................................................................................. 28
4.3.7 System Deployment ............................................................................................................ 29
4.3.8 Control Point 2: Assess & Define Stage Acceptance ........................................................... 30
4.4 Build & Validate (Stage 3) ........................................................................................................... 32
4.4.1 Configuration & Power User Training ................................................................................. 32
4.4.2 Data Conversion & Validation ............................................................................................. 33
4.4.3 Standard 3rd Party Data Exchange Validation .................................................................... 34
4.4.4 Modification Delivery & Validation, if contracted .............................................................. 35
4.4.5 Forms & Reports Validation ................................................................................................ 36
4.4.6 Control Point 3: Build & Validate Stage Acceptance ........................................................... 37
4.5 Final Testing & Training (Stage 4) ............................................................................................... 38
4.5.1 Cutover Planning ................................................................................................................. 38
4.5.2 User Acceptance Testing (UAT) ........................................................................................... 39
4.5.3 End User Training ................................................................................................................ 40
4.5.4 Control Point 4: Final Testing & Training Stage Acceptance ............................................... 41
4.6 Production Cutover (Stage 5) ...................................................................................................... 42
4.6.1 Final Data Conversion, if applicable .................................................................................... 42
4.6.2 Production Processing & Assistance ................................................................................... 43
4.6.3 Transition to Tyler Support ................................................................................................. 44
4.6.4 Schedule Post-Production Services, if applicable ............................................................... 45
4.6.5 Control Point 5: Production Cutover Stage Acceptance ..................................................... 46
4.7 Phase/Project Closure (Stage 6) .................................................................................................. 47
4.7.1 Close Phase/Project ............................................................................................................ 47
4.7.2 Control Point 6: Phase/Project Closure Stage Acceptance ................................................. 48
5. Roles and Responsibilities .................................................................................................................. 49
Exhibit E
4 / 66
5.1 Tyler Roles and Responsibilities .................................................................................................. 49
5.1.1 Tyler Executive Management ............................................................................................. 49
5.1.2 Tyler Implementation Management ................................................................................... 49
5.1.3 Tyler Project Manager ......................................................................................................... 49
5.1.4 Tyler Implementation Consultant ....................................................................................... 50
5.1.5 Tyler Sales ........................................................................................................................... 51
5.1.6 Tyler Software Support ....................................................................................................... 51
5.1.7 Tyler SaaS Technicians ........................................................................................................ 51
5.2 City Roles and Responsibilities .................................................................................................... 51
5.2.1 City Executive Sponsor ........................................................................................................ 51
5.2.2 City Steering Committee ..................................................................................................... 52
5.2.3 City Project Manager .......................................................................................................... 52
5.2.4 City Functional Leads .......................................................................................................... 53
5.2.5 City Power Users ................................................................................................................. 54
5.2.6 City End Users ..................................................................................................................... 54
5.2.7 City Technical Support ........................................................................................................ 54
5.2.8 City Upgrade Coordinator ................................................................................................... 55
5.2.9 City Project Toolset Coordinator ......................................................................................... 55
5.2.10 City Change Management Lead .......................................................................................... 55
6. EnerGov Conversion Summary ........................................................................................................... 56
6.1 Community Development ........................................................................................................... 56
6.2 Business Management ................................................................................................................ 56
7. Munis Conversion Summary............................................................................................................... 58
7.1 Accounting COA .......................................................................................................................... 58
7.2 Accounting - Actuals ................................................................................................................... 58
7.3 Accounting - Budgets .................................................................................................................. 58
7.4 Accounts Payable Master ............................................................................................................ 58
7.5 Accounts Payable - Checks .......................................................................................................... 58
7.6 Accounts Payable - Invoices ........................................................................................................ 58
7.7 General Billing CID....................................................................................................................... 58
7.8 General Billing – Recurring Invoices ............................................................................................ 59
7.9 General Billing – Bills ................................................................................................................... 59
Exhibit E
5 / 66
7.10 Payroll ......................................................................................................................................... 59
7.11 Payroll - Deductions .................................................................................................................... 59
7.12 Payroll – Accrual Balances .......................................................................................................... 59
7.13 Payroll – Accumulators ............................................................................................................... 59
7.14 Payroll – Check History ............................................................................................................... 59
7.15 Payroll – Earning/Deduction Hist. ............................................................................................... 59
7.16 Payroll – PM Action History ........................................................................................................ 60
7.17 Payroll – Position Control ............................................................................................................ 60
7.18 Payroll – State Retirement Tables ............................................................................................... 60
7.19 Payroll – Certifications ................................................................................................................ 60
7.20 Payroll – Education ..................................................................................................................... 60
7.21 Utility Billing ................................................................................................................................ 60
7.22 Utility Billing –Assessments ........................................................................................................ 60
7.23 Utility Billing –Backflow .............................................................................................................. 60
7.24 Utility Billing –Balance Forward AR ............................................................................................. 60
7.25 Utility Billing –Budget Billing ....................................................................................................... 61
7.26 Utility Billing –Consumption History ........................................................................................... 61
7.27 Utility Billing –Flat Inventory/Containers .................................................................................... 61
7.28 Utility Billing –Service Orders ...................................................................................................... 61
7.29 Utility Billing –Services ................................................................................................................ 61
8.EnerGov Definitions .............................................................................................................................. 62
8.1 “Template Business Transactions” .............................................................................................. 62
8.2 “Unique Business Transactions” ................................................................................................. 62
8.3 “Geo-Rules” ................................................................................................................................. 62
8.4 “Intelligent Objects (IO)” ............................................................................................................. 63
8.5 “Intelligent Automation Agents (IAA)” ....................................................................................... 63
8.6 “EnerGov SDK/API (Toolkits)” ..................................................................................................... 63
9.Glossary ................................................................................................................................................ 64
Exhibit E
6 / 66
1 Executive Summary
1.1 Project Overview
The Statement of Work (SOW) documents the Project Scope, methodology, roles and responsibilities,
implementation Stages, and deliverables for the implementation of Tyler products.
The Project goals are to offer the City of Vernon, CA the opportunity to make the City more accessible
and responsive to external and internal customer needs and more efficient in its operations through:
Streamlining, automating, and integrating business processes and practices
Providing tools to produce and access information in a real-time environment
Enabling and empowering users to become more efficient, productive and responsive
Successfully overcoming current challenges and meeting future goals
1.2 Product Summary
Below, is a summary of the products included in this Project, as well as reference to the City’s functional
area utilizing the Tyler product(s). Refer to the Implementation Stages section of this SOW for information
containing detailed service components.
[PRODUCT] [APPLICATION]
DHD Digital Health Department
EnerGov Community Development
EnerGov Business Management
ExecuTime Time & Attendance
Tyler Content Manager Document Management
Munis Financial Management
Munis Procurement
Munis Human Capital Management
Munis Utility Billing
Munis Accounts Receivable and Collections
Munis Tyler Reporting Services
Exhibit E
7 / 66
1.3 Project Timeline
The Project Timeline establishes a start and end date for each Phase of the Project. Developed during the
Initiate & Plan Stage and revised as mutually agreed to, if needed, the timeline accounts for resource
availability, business goals, size and complexity of the Project, and task duration requirements.
Phase Functional Areas Software Modules Duration
1 Munis Financials •Accounting/GL
•Accounts Payable
•Budgeting
•Capital Assets
•Cash Management
•Contract Management
•Inventory
•Project & Grant Accounting
•Purchasing
•eProcurement
12 months
1 Munis Productivity •Munis Analytics & Reporting
•Tyler Ready Forms
•Tyler Content Manager SE
Included in Phase 1
2 Munis Human Capital
Management &
ExecuTime
•Payroll w/Employee Self Service
•Human Resources & Talent Management
•ExecuTime Time & Attendance + Mobile Access
9 months
3 Munis Utility Billing •Accounts Receivable
•General Billing
•Tyler Cashiering
•UB Interface
•Utility Billing CIS
•IVR Gateway
12 months
4 EnerGov •EnerGov Advanced Server Extensions Bundle
•EnerGov Business Management Suite
•EnerGov Citizen Self Service – Business Management
•EnerGov Community Development Suite
•EnerGov Citizen Self Service – Community
Development
•EnerGov e-Reviews
•EnerGov iG Workforce Apps
•EnerGov Report Toolkit
•Tyler GIS
•EnerGov Content Management API
•Tyler 311/Incident Management
12 months
5 Digital Health
Department •DHD/“EnerGov Community Health”
•Community Health Inspection Downloads
12 months
Exhibit E
8 / 66
1.4 Project Methodology Overview
Tyler bases its implementation methodology on the Project Management Institute’s (PMI) Process Groups
(Initiating, Planning, Executing, Monitoring & Controlling, and Closing). Using this model, Tyler developed
a 6-stage process specifically designed to focus on critical project success measurement factors.
Tailored specifically for Tyler’s public sector clients, the project methodology contains Stage Acceptance
Control Points throughout each Phase to ensure adherence to Scope, budget, timeline controls, effective
communications, and quality standards. Clearly defined, the project methodology repeats consistently
across Phases, and is scaled to meet the City’s complexity, and organizational needs.
Exhibit E
9 / 66
2 Project Governance
The purpose of this section is to define the resources required to adequately establish the business
needs, objectives, and priorities for the Project; communicate the goals to other project participants; and
provide support and guidance to accomplish these goals. Project governance also defines the structure
for issue escalation and resolution, Change Control review and authority, and organizational Change
Management activities.
The preliminary governance structure establishes a clear escalation path when issues and risks require
escalation above the project manager level. Further refinement of the governance structure, related
processes, and specific roles and responsibilities occurs during the Initiate & Plan Stage.
The path below illustrates an overall team perspective where Tyler and the City collaborate to resolve
project challenges according to defined escalation paths. In the event project managers do not possess
authority to determine a solution, resolve an issue, or mitigate a risk, Tyler implementation management
and the City steering committee become the escalation points to triage responses prior to escalation to
the City and Tyler executive sponsors. As part of the escalation process, each project governance tier
presents recommendations and supporting information to facilitate knowledge transfer and issue
resolution. The City and Tyler executive sponsors serve as the final escalation point.
2.1 Client Governance
Depending on the City’s organizational structure and size, the following governance roles may be filled by
one or more people:
2.1.1 Client Project Manager
The City’s project manager(s) coordinate project team members, subject matter experts, and the overall
implementation schedule and serves as the primary point of contact with Tyler. The City project
manager(s) will be responsible for reporting to the City steering committee and determining appropriate
escalation points.
2.1.2 Steering Committee
The City steering committee understands and supports the cultural change necessary for the Project and
fosters an appreciation of the Project’s value throughout the organization. Oversees the City project
manager(s) and the Project and through participation in regular internal meetings, the City steering
committee remains updated on all project progress, project decisions, and achievement of project
milestones. The City steering committee also provides support to the City project manager(s) by
communicating the importance of the Project to all impacted departments. The City steering committee
is responsible for ensuring the Project has appropriate resources, provides strategic direction to the
project team, for making timely decisions on critical project issues or policy decisions. The City steering
committee also serves as primary level of issue resolution for the Project.
Exhibit E
10 / 66
2.1.3 Executive Sponsor(s)
The City’s executive sponsor provides support to the Project by allocating resources, providing strategic
direction, and communicating key issues about the Project and the Project’s overall importance to the
organization. When called upon, the executive sponsor also acts as the final authority on all escalated
project issues. The executive sponsor engages in the Project, as needed, in order to provide necessary
support, oversight, guidance, and escalation, but does not participate in day-to-day project activities. The
executive sponsor empowers the City steering committee, project manager(s), and functional leads to
make critical business decisions for the City.
2.2 Tyler Governance
2.2.1 Tyler Project Manager
The Tyler project manager(s) have direct involvement with the Project and coordinates Tyler project team
members, subject matter experts, the overall implementation schedule, and serves as the primary point
of contact with the City. As requested by the City, the Tyler project manager(s) provide regular updates to
the City’s steering committee and other Tyler governance members.
2.2.2 Tyler Implementation Management
Tyler implementation management has indirect involvement with the Project and is part of the Tyler
escalation process. Tyler project manager(s) consult implementation management on issues and
outstanding decisions critical to the Project. Implementation management works toward a solution with
the Tyler project manager(s) or with the City management, as appropriate. Tyler executive management
is the escalation point for any issues not resolved at this level. The name(s) and contact information for
this resource will be provided and available to the project team.
2.2.3 Tyler Executive Management
Tyler executive management has indirect involvement with the Project and is part of the Tyler escalation
process. This team member offers additional support to the project team and collaborates with other
Tyler department managers, as needed, in order to escalate and facilitate implementation project tasks
and decisions. The name(s) and contact information for this resource will be provided and available to the
project team.
2.3 Acceptance and Acknowledgment Process
All Deliverables and Control Points must be accepted or acknowledged following the process below.
Acceptance requires a formal sign-off while acknowledgement may be provided without formal sign-off at
the time of delivery. The following process will be used for accepting or acknowledging Deliverables and
Control Points:
•The City shall have five (5) business days from the date of delivery, or as otherwise mutually
agreed upon by the parties in writing, to accept or acknowledge each Deliverable or Control
Point. If the City does not provide acceptance or acknowledgement within five (5) business days,
Exhibit E
11 / 66
or the otherwise agreed upon timeframe, not to be unreasonably withheld, Tyler deems the
Deliverable or Control Point as accepted.
•If the City does not agree the particular Deliverable or Control Point meets requirements, the City
shall notify Tyler project manager(s), in writing, with reasoning within five (5) business days, or
the otherwise agreed-upon timeframe, not to be unreasonably withheld, of receipt of the
Deliverable.
•Tyler shall address any deficiencies and redeliver the Deliverable or Control Point. The City shall
then have two (2) business days from receipt of the redelivered Deliverable or Control Point to
accept or again submit written notification of reasons for rejecting the milestone. If the City does
not provide acceptance or acknowledgement within two (2) business days, or the otherwise
agreed upon timeframe, not to be unreasonably withheld, Tyler deems the Deliverable or Control
Point as accepted.
Exhibit E
12 / 66
3 Overall Project Assumptions
3.1 Project, Resources and Scheduling
•Project activities will begin after the Agreement has been fully executed.
•The City has the ability to allocate additional internal resources if needed. The City also ensures
the alignment of their budget and Scope expectations.
•The City and Tyler ensure that the assigned resources are available, they buy-into the change
process, and they possess the required business knowledge to complete their assigned tasks
successfully. Should there be a change in resources, the replacement resource should have a
comparable level of availability, buy-in, and knowledge.
•Tyler and City provide adequate resources to support the efforts to complete the Project as
scheduled and within the constraints of the Project budget.
•Abbreviated timelines and overlapped Phases can result in Project delays if there are not
sufficient resources assigned to complete all required work as scheduled.
•Changes to Project Plan, availability of resources or changes in Scope may result in schedule
delays, which may result in additional charges to the Project.
•Tyler provides a written agenda and notice of any prerequisites to the City project manager(s) ten
(10) business days prior to any scheduled on site or remote sessions.
•Tyler provides notice of any prerequisites to the City project manager(s) a minimum of ten (10)
business days prior to any key deliverable due dates.
•City users complete prerequisites prior to applicable scheduled activities.
•Tyler provides guidance for configuration and processing options available within the Tyler
software. The City is responsible for making decisions based on the options available.
•In the event the City may elect to add and/or modify current business policies during the course
of this Project, such policy changes are solely the City’s responsibility to define, document, and
implement.
•The City makes timely Project related decisions in order to achieve scheduled due dates on tasks
and prepare for subsequent training sessions. Decisions left unmade may affect the schedule, as
each analysis and implementation session builds on the decisions made in prior sessions.
•Tyler considers additional services out of Scope and requires additional time and costs be
requested via Change Request approved through the Change Control process.
Exhibit E
13 / 66
•The City will respond to information requests in a comprehensive and timely manner, in
accordance with the Project Plan.
3.2 Data Conversion
•The City is responsible for uploading their Eden database to Kiteworks and maintaining crosswalks
of old to new codes. Validation logs will be provided with each conversion pass. Tyler and the
City will work together to resolve validation errors.
•Multiple data passes will occur and it is the City’s responsibility to review and verify the accuracy
of each data conversion. Tyler will provide guidance and documentation on how to review data
conversions.
•In some situations utilizing Munis imports is a more efficient process than conversions. Tyler’s
implementation staff will discuss the pros/cons of each import and conversion during the Assess
& Define Stage of each Phase.
3.3 Data Exchanges, Modifications, Forms and Reports
•The City ensures the 3rd party data received conforms to a Tyler standard format.
•The 3rd party possesses the knowledge of how to program their portion of the interaction and
understands how to manipulate the data received.
•Client is on a supported, compatible version of the 3rd party software or Tyler standard Data
Exchange tools may not be available.
•The City is willing to make reasonable business process changes rather than expecting the
product to conform to every aspect of their current system/process.
•Any Modification requests not expressly stated in the contract are out of Scope. Modifications
requested after contract signing have the potential to change cost, Scope, schedule, and
production dates for project Phases. Modification requests not in Scope must follow the Project
Change Request process.
3.4 Hardware and Software
•Tyler will initially Install the most current generally available version of the purchased Tyler
software.
•The City will provide network access for Tyler modules, printers, and Internet access to all
applicable City and Tyler project staff.
•The City has in place all hardware, software, and technical infrastructure necessary to support the
Project.
Exhibit E
14 / 66
• The City’s system hardware and software meet Tyler standards to ensure sufficient speed and
operability of Tyler software. Tyler will not support use of software if the City does not meet
minimum standards of Tyler’s published specifications.
3.5 Education
Throughout the Project lifecycle, the City provides a training room for Tyler staff to transfer
knowledge to the City’s resources, for both onsite and remote sessions. The City will provide staff
with a location to practice what they have learned without distraction. If Phases overlap, the City
will provide multiple training facilities to allow for independent sessions scheduling without
conflict.
The training room is set up in a classroom setting. The City determines the number of
workstations in the room. Tyler recommends every person attending a scheduled session with a
Tyler Consultant or Trainer have their own workstation. However, Tyler requires there be no
more than two (2) people at a given workstation.
The City provides a workstation which connects to the Tyler system for the Tyler trainer
conducting the session. The computer connects to a City provided projector, allowing all
attendees the ability to actively engage in the training session.
The City testing database contains the Tyler software version required for delivery of the
Modification prior to the scheduled delivery date for testing.
The City is responsible for verifying the performance of the Modification as defined by the
specification.
Users performing user acceptance testing (UAT) have attended all applicable training sessions
prior to performing UAT.
Exhibit E
15 / 66
4 Implementation Stages
4.1 Work Breakdown Structure (WBS)
The Work Breakdown Structure (WBS) is a hierarchical representation of a Project or Phase broken down
into smaller, more manageable components. The top-level components are called “Stages” and the
second level components are called “work packages.” The work packages, shown below each Stage,
contain the high-level work to be done. The detailed Project Plan, developed during Initiate & Plan and
finalized during Assess & Define, will list the tasks to be completed within each work package. Each Stage
ends with a “Control Point”, confirming the work performed during that Stage of the Project.
Exhibit E
16 / 66
Exhibit E
17 / 66
4.2 Initiate & Plan (Stage 1)
The Initiate & Plan Stage creates a foundation for the Project through identification of City and Tyler
Project Management teams, development of implementation management plans, and the provision and
discussion of system infrastructure requirements. City participation in gathering information is critical.
Tyler Project Management teams present initial plans to stakeholder teams at Stage end.
4.2.1 Tyler Internal Coordination & Planning
Prior to Project commencement, Tyler management staff assigns project manager(s). Tyler provides the
City with initial Project documents used in gathering basic information, which aids in preliminary planning
and scheduling. City participation in gathering requested information by provided deadlines ensures the
Project moves forward in a timely fashion. Internally, the Tyler project manager(s) coordinate with sales
to ensure transfer of vital information from the sales process prior to scheduling a Project Planning
Meeting with the City’s team. During this step, Tyler will work with the City to establish the date(s) for the
Project/Phase Planning session.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 Tyler Internal Coordination & Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Assign Tyler project manager A R I I I
Provide initial Project documents to
Client A I R C I
Sales to Implementation knowledge
transfer A I R C
Internal planning and phase
coordination A R C
Exhibit E
18 / 66
4.2.2 System Infrastructure Planning
The City provides, purchases or acquires hardware according to hardware specifications provided by Tyler
and ensures it is available at the City’s site. The City completes the system infrastructure audit, ensuring
vital system infrastructure information is available to the Tyler implementation team, and verifies all
hardware compatibility with Tyler solutions.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 System Infrastructure Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Provide system hardware
specifications I R A I C
Make hardware available for
Installation I C A R
Install system hardware, if
applicable I C A R
Complete system infrastructure
audit I C A R
Exhibit E
19 / 66
4.2.3 Project/Phase Planning
Project and Phase planning provides an opportunity to review the contract, software, data conversions
and services purchased, identify Applications to implement in each Phase (if applicable), and discuss
implementation timeframes. The Tyler project manager(s) deliver an Implementation Management Plan,
which is mutually agreeable by City and Tyler.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 Project/Phase Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Perform Project/Phase Planning A R I C C I
Deliver implementation
management plan A R C C I
Exhibit E
20 / 66
4.2.4 Project Schedule
Client and Tyler will mutually develop an initial Project Schedule. The initial schedule includes, at
minimum, enough detail to begin Project activities while the detailed Project Plan/schedule is being
developed and refined.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 Project Schedule
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Develop initial Project Schedule A R I C I I
Deliver Project Plan and schedule for
Project Phase A R I I I C C I I I
Client reviews Project Plan & initial
schedule C I A R C C C
Client approves Project Plan & initial
schedule I I A R C C I I I I I
Exhibit E
21 / 66
4.2.5 Stakeholder Presentation
City stakeholders join Tyler project manager(s) to communicate successful Project criteria, Project goals,
Deliverables, a high-level milestone schedule, and roles and responsibilities of Project participants.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 1 Stakeholder Presentation
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Present overview of Project
Deliverables, Project Schedule and
roles and responsibilities
A R I I I I C I I I I I I I
Communicate successful Project
criteria and goals I R C A C I I C I I
Exhibit E
22 / 66
4.2.6 Control Point 1: Initiate & Plan Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below. Advancement to the
Assess & Define Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
4.2.6.1 Initiate & Plan Stage Deliverables
• Implementation Management Plan
o Objective: Update and deliver baseline management plans to reflect the approach to the
City’s Project.
o Scope: The Implementation Management addresses how communication, quality control,
risks/issues, resources and schedules, and Software Upgrades (if applicable) will be
managed throughout the lifecycle of the Project.
o Acceptance criteria: City reviews and acknowledges receipt of Implementation
Management Plan.
• Project Plan/Schedule
o Objective: Provide a comprehensive list of tasks, timelines and assignments related to the
Deliverables of the Project.
o Scope: Task list, assignments and due dates
o Acceptance criteria: City acceptance of schedule based on City resource availability and
Project budget and goals.
4.2.6.2 Initiate & Plan Stage Acceptance Criteria
• Hardware Installed
• System infrastructure audit complete and verified
• Implementation Management Plan delivered
• Project Plan/Schedule delivered; dates confirmed
• Stakeholder Presentation complete
Exhibit E
23 / 66
4.3 Assess & Define (Stage 2)
The primary objective of Assess & Define is to gather information about current City business processes
and translate the material into future business processes using Tyler Applications. Tyler uses a variety of
methods for obtaining the information, all requiring City collaboration. The City shall provide complete
and accurate information to Tyler staff for analysis and understanding of current workflows and business
processes.
4.3.1 Fundamentals Review
Fundamentals Review provides functional leads and Power Users an overall understanding of software
capabilities prior to beginning current and future state analysis. The primary goal is to provide a basic
understanding of system functionality, which provides a foundation for upcoming conversations
regarding future state processing. Tyler utilizes a variety of methods for completing fundamentals training
including the use of eLearning, videos, documentation, and walkthroughs.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Assess & Define
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Schedule fundamentals review &
provide fundamentals materials &
prerequisites, if applicable
A R I C I I I
Complete fundamentals materials
review and prerequisites I A R I C
Ensure all scheduled attendees are
present I I A R C I
Facilitate fundamentals review A R I I I
Exhibit E
24 / 66
4.3.2 Current/Future State Analysis
City and Tyler evaluate current state processes, options within the new software, pros and cons of each
option based on current or desired state, and make decisions about future state configuration and
processing.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Current/Future State Analysis
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Provide Current/Future State
analysis materials to the City, as
applicable
A R I C I I
Conduct Current & Future State
analysis A R I C I C
Provide pros and cons of Tyler
software options A R I C I C
Make Future State Decisions
according to due date in the Project
Plan
I I C A R I C I
Record Future State decisions A R I C I C
Exhibit E
25 / 66
4.3.3 Data Conversion Planning & Mapping
This entails the activities performed to prepare to convert data from the City’s Legacy System
Applications to the Tyler system. Tyler staff and the City work together to complete Data Mapping for
each piece of data (as outlined in the Agreement) from the Legacy System to a location in the Tyler
system.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Data Conversion Planning & Mapping
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Review contracted data
conversion(s) options A R I C C C C
Map data from Legacy System to
Tyler system I C I A C C R
Pull conversion data extract I I A C C R
Run balancing Reports for data
pulled and provide to Tyler I I A C R I
Review and approve initial data
extract A I C R I I
Correct issues with data extract, if
needed I C C A C C R
Exhibit E
26 / 66
4.3.4 Standard 3rd Party Data Exchange Planning
Standard Data Exchange tools are available to allow clients to get data in and out of the Tyler system with
external systems. Data exchange tools can take the form of Imports and Exports, and Interfaces.
A Standard Interface is a real-time or automated exchange of data between two systems. This could be
done programmatically or through an API. It is Tyler’s responsibility to ensure the Tyler programs operate
correctly. It is the City’s responsibility to ensure the third party program operates or accesses the data
correctly.
The City and Tyler Project Manager(s) will work together to define/confirm which Data Exchanges are
needed (if not outlined in the Agreement). Tyler will provide a file layout for each Standard Data
Exchange.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Standard 3rd Party Data Exchange Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Review Standard or contracted Data
Exchanges A R C I I C
Define or confirm needed Data
Exchanges I C A C C R
Exhibit E
27 / 66
4.3.5 Modification Analysis & Specification, if contracted
Tyler staff conducts additional analysis and develops specifications based on information discovered
during this Stage. The City reviews the specifications and confirms they meet City’s needs prior to
acceptance. Out of Scope items or changes to specifications after acceptance may require a Change
Request.
Tyler’s intention is to minimize Modifications by using Standard functionality within the Application,
which may require a City business process change. It is the responsibility of the City to detail all of their
needs during the Assess and Define Stage. Tyler will write up specifications (for City approval) for
contracted program Modifications. Upon approval, Tyler will make the agreed upon Modifications to the
respective program(s). Once the Modifications have been delivered, the City will test and approve those
changes during the Build and Validate Stage.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Modification Analysis & Specification, if contracted
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Analyze contracted modified
program requirements A C R C C I C C
Develop specification document(s) A I C R I I I I
Review specification document(s);
provide changes to Tyler, if
applicable
I C C A R I C C
Sign-off on specification
document(s) and authorize work I I A R C I I C
Exhibit E
28 / 66
4.3.6 Forms & Reports Planning
City and Tyler project manager(s) review Forms and Report needs. Items that may be included in the
Agreement are either Standard Forms and Reports or known/included Modification(s). Items not included
in the Agreement could be either City-developed Reports or a newly discovered Modification that will
require a Change Request.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 Forms & Reports Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Review required Forms output A R C I C I
Review and complete Forms options
and submit to Tyler I I A R C
Review in Scope Reports A R I C C
Identify additional Report needs I C A R C
Add applicable tasks to Project
schedule A R I C C I I I
Exhibit E
29 / 66
4.3.7 System Deployment
The Tyler Technical Services team Installs Tyler Applications on the server (hosted or client-based) and
ensures the platform operates as expected.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 2 System Deployment
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Install contracted software on server A I R I C
Ensure platform operates as
expected A I R I C
Exhibit E
30 / 66
4.3.8 Control Point 2: Assess & Define Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below. Advancement to the
Build & Validate Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
4.3.8.1 Assess & Define Stage Deliverables
•Completed analysis Questionnaire
o Objective: Gather and document information related to City business processes for
current/future state analysis as it relates to Tyler approach/solution.
o Scope: Provide comprehensive answers to all questions on Questionnaire(s).
o Acceptance criteria: City acceptance of completed Questionnaire based on thoroughness
of capturing all City business practices to be achieved through Tyler solution.
•Data conversion summary and specification documents
o Objective: Define data conversion approach and strategy.
o Scope: Data conversion approach defined, data extract strategy, conversion and
reconciliation strategy.
o Acceptance criteria: Data conversion document(s) delivered to the City, reflecting
complete and accurate conversion decisions.
•Modification specification documents, if contracted
o Objective: Provide comprehensive outline of identified gaps, and how the modified
program meets the City’s needs.
o Scope: Design solution for Modification.
o Acceptance criteria: City accepts Modified Specification Document(s) and agrees that the
proposed solution meets their requirements.
•Completed Forms options and/or packages
o Objective: Provide specifications for each City in Scope form, Report and output
requirements.
o Scope: Complete Forms package(s) included in agreement and identify Report needs.
o Acceptance criteria: Identify Forms choices and receive supporting documentation.
•Installation checklist
o Objective: Installation of purchased Tyler software.
o Scope: Tyler will conduct an initial coordination call, perform an installation of the
software included in the Agreement, conduct follow up to ensure all tasks are complete,
and complete server system administration training, unless the City is hosted.
o Acceptance criteria: Tyler software is successfully installed and available to authorized
users, City team members are trained on applicable system administration tasks.
4.3.8.2 Assess & Define Stage Acceptance Criteria
•Tyler software is installed.
•Fundamentals review is complete.
•Required Form information complete and provided to Tyler.
Exhibit E
31 / 66
• Current/Future state analysis completed; Questionnaires delivered and reviewed.
• Data conversion mapping and extractions completed and provided to Tyler.
Exhibit E
32 / 66
4.4 Build & Validate (Stage 3)
The objective of the Build & Validate Stage is to prepare the software for use in accordance with the City’s
needs identified during the Assess and Define Stage, preparing the City for Final Testing and Training.
4.4.1 Configuration & Power User Training
Tyler staff collaborates with the City to complete software configuration based on the outputs of the
future state analysis performed during the Assess and Define Stage. Tyler staff will train the City Power
Users to prepare them for the Validation of the software. The City collaborates with Tyler staff iteratively
to Validate software configuration.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
•
STAGE 3 Build & Validate
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Perform configuration A R I R I
Power User process and Validation
training A R I C I C I
Validate configuration I C A C R C
Exhibit E
33 / 66
4.4.2 Data Conversion & Validation
Tyler completes an initial review of the converted data for errors. With assistance from the City, the Tyler
Data Conversion Team addresses items within the conversion program to provide the most efficient data
conversion possible. With guidance from Tyler, the City reviews specific data elements within the system
and identifies and Reports discrepancies in writing. Iteratively, Tyler collaborates with the City to address
conversion discrepancies prior to acceptance.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
•
STAGE 3 Data Conversion & Validation
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Write and run data conversion
program against Client data A I C R C
Complete initial review of data
errors A I C R I I C
Review data conversion and submit
needed corrections I C I A C R C
Revise conversion program(s) to
correct error(s) A I C R I I C C
Exhibit E
34 / 66
4.4.3 Standard 3rd Party Data Exchange Validation
Tyler provides training on Data Exchange(s) and the City tests each Data Exchange.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 3 Standard 3rd Party Data Exchange Validation
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Train Data Exchange(s) processing in
Tyler software A R C I I I C I
Coordinate 3rd Party Data Exchange
activities I I A C C R
Test all Standard 3rd party Data
Exchange(s) I C A C I R C
Exhibit E
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4.4.4 Modification Delivery & Validation, if contracted
Tyler delivers in Scope Modification(s) to the City for preliminary testing. Final acceptance will occur
during the Final Testing and Training Stage.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 3 Modification Delivery & Validation, if contracted
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Develop and deliver contracted
modified program(s) A I C I R I C I C I C
Test contracted modified
program(s) in isolated database I C C A C R C
Report discrepancies between
specification and delivered
contracted modified program(s)
I I I A R C C
Make corrections to contracted
modified program(s) as required A I C I R I C C I
Exhibit E
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4.4.5 Forms & Reports Validation
Tyler provides training on Standard Forms/Reports and the City tests each Standard Form/Report.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 3 Forms & Reports Validation
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Standard Forms & Report training A R I C C I
Test Standard Forms & Reports I C C A C R C
Exhibit E
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4.4.6 Control Point 3: Build & Validate Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below. Advancement to the Final Testing &
Training Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
4.4.6.1 Build & Validate Stage Deliverables
• Initial data conversion
o Objective: Convert Legacy System data into Tyler system.
o Scope: Data conversion program complete; deliver converted data for review.
o Acceptance criteria: Initial error log available for review.
• Data conversion verification document
o Objective: Provide instructions to the City to verify converted data for accuracy.
o Scope: Provide self-guided instructions to verify specific data components in Tyler
system.
o Acceptance criteria: City accepts data conversion delivery; City completes data issues log.
• Installation of Modifications on the City’s server(s) *except for hosted Clients
o Objective: Deliver Modification(s) in Tyler software.
o Scope: Program for Modification is complete and available in Tyler software, Modification
testing.
o Acceptance criteria: Delivery of Modification(s) results in objectives described in the City-
signed specification.
• Standard Forms & Reports Delivered
o Objective: Provide Standard Forms & Reports for review.
o Scope: Installation of all Standard Forms & Reports included in the Agreement.
o Acceptance criteria: Standard Forms & Reports available in Tyler software for testing in
Stage 4.
4.4.6.2 Build & Validate Stage Acceptance Criteria
• Application configuration completed.
• Standard Forms & Reports delivered and available for testing in Stage 4.
• Data conversions (except final pass) delivered.
• Standard 3rd party Data Exchange training provided.
• Modifications delivered and available for testing in Stage 4.
• The City and Tyler have done a review of primary configuration areas to Validate
completeness and readiness for testing and acceptance in Stage 4.
Exhibit E
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4.5 Final Testing & Training (Stage 4)
During Final Testing and Training, Tyler and the City review the final Cutover plan. A critical Project
success factor is the City understanding the importance of Final Testing and Training and dedicating the
resources required for testing and training efforts in order to ensure a successful Production Cutover.
4.5.1 Cutover Planning
City and Tyler project manager(s) discuss final preparations and critical dates for Production Cutover.
Tyler delivers a Production Cutover Checklist to outline Cutover tasks to help prepare the City for success.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 4 Cutover Planning
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Cutover Planning Session A R C I C C C C C C
Develop Production Cutover
Checklist A R C I I C C I I C
Exhibit E
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4.5.2 User Acceptance Testing (UAT)
The City performs User Acceptance Testing to verify software readiness for day-to-day business
processing. Tyler provides a Test Plan for users to follow to ensure proper Validation of the system.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 4 User Acceptance Testing (UAT)
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Deliver Test Plan for User
Acceptance Testing A R C I I
Perform User Acceptance Testing I C A R C C C I I C I
Accept modified program(s), if
applicable I I I A R C I C C
Validate Report performance I C C A C R C
Exhibit E
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4.5.3 End User Training
End Users attend training sessions to learn how to utilize Tyler software. Training focuses primarily on
day-to-day City processes that will be delivered via group training, webinar, eLearnings and/or live
training sessions.
Unless stated otherwise in the Agreement, Tyler provides one occurrence of each scheduled training or
implementation topic with up to the maximum number of users as defined in the Agreement, or as
otherwise mutually agreed. City users who attended the Tyler sessions may train any City users not able
to attend the Tyler sessions or additional sessions may be contracted at the applicable rates for training.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 4 End User Training
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Conduct user training sessions A R C I I I I I
Conduct additional End User training
sessions I I A C I R I I I I
Exhibit E
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4.5.4 Control Point 4: Final Testing & Training Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below. Advancement to the Production
Cutover Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
4.5.4.1 Final Testing & Training Stage Deliverables
• Production Cutover checklist
o Objective: Provide a detailed checklist outlining tasks necessary for production Cutover.
o Scope: Dates for final conversion, date(s) to cease system processing in Legacy System,
date(s) for first processing in Tyler system, contingency plan for processing.
o Acceptance criteria: Definition of all pre-production tasks, assignment of owners and
establishment of due dates.
• User Acceptance Test Plan
o Objective: Provide testing steps to guide users through testing business processes in Tyler
software.
o Scope: Testing steps for Standard business processes.
o Acceptance criteria: Testing steps have been provided for Standard business processes.
4.5.4.2 Final Testing & Training Stage Acceptance Criteria
• Production Cutover Checklist delivered and reviewed.
• Modification(s) tested and accepted, if applicable.
• Standard 3rd party Data Exchange programs tested and accepted.
• Standard Forms & Reports tested and accepted.
• User acceptance testing completed.
• End User training completed.
Exhibit E
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4.6 Production Cutover (Stage 5)
City and Tyler resources complete tasks as outlined in the Production Cutover Plan and the City begins
processing day-to-day business transactions in the Tyler software. Following Production Cutover, the City
transitions to the Tyler support team for ongoing support of the Application.
4.6.1 Final Data Conversion, if applicable
The City provides final data extract and Reports from the Legacy System for data conversion and Tyler
executes final data conversion. The City may need to manually enter into the Tyler system any data added
to the Legacy System after final data extract.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 5 Final Data Conversion, if applicable
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Provide final data extract C I I A C I I I I R
Provide final extract balancing
Reports I I A C R I
Convert and deliver final pass of
data A I I R I I I C
Validate final pass of data I C C I A C R C
Load final conversion pass to
Production environment I I I A C I C R
Exhibit E
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4.6.2 Production Processing & Assistance
Tyler staff collaborates with the City during Production Cutover activities. The City transitions to Tyler
software for day-to day business processing.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 5 Production Processing & Assistance
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Production processing C C I I A R R R R R R I I
Provide production assistance A R C I C C C C C C
Exhibit E
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4.6.3 Transition to Tyler Support
Tyler project manager(s) introduce the City to the Tyler Support team, who provides the City with day-to-
day assistance following Production Cutover.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 5 Transition to Tyler Support
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Develop internal support plan I A R C C C C C C C
Conduct transfer to Support
meeting A I C R C C C C I I C I I
Exhibit E
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4.6.4 Schedule Post-Production Services, if applicable
Tyler provides post-production services if included in the Agreement. Prior to scheduling services, the
Tyler project manager(s) collaborate with City project manager(s) to identify needs.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 5 Schedule Post-Production Services, if applicable
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Identify topics for post-production
services C C A R I C I
Schedule services for post-
production topics A R I C C I C I
Exhibit E
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4.6.5 Control Point 5: Production Cutover Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below. Advancement to the Phase/Project
Closure Stage is dependent upon Tyler’s receipt of this Stage Acceptance.
4.6.5.1 Production Cutover Stage Deliverables
• Final data conversion, if applicable
o Objective: Ensure (in Scope) Legacy System data is available in Tyler software in
preparation for production processing.
o Scope: Final passes of all conversions completed in this Phase.
o Acceptance criteria: Data is available in production environment.
• Support transition documents
o Objective: Define strategy for on-going Tyler support.
o Scope: Define support strategy for day-to-day processing, conference call with City
Project Manager(s) and Tyler support team, define roles and responsibilities, define
methods for contacting support.
o Acceptance criteria: the City receives tools to contact support and understands proper
support procedures.
4.6.5.2 Production Cutover Stage Acceptance Criteria
• Final data conversion(s) delivered.
• Processing is being done in Tyler production.
• Transition to Tyler support is completed.
• Post-live services have been scheduled, if applicable.
Exhibit E
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4.7 Phase/Project Closure (Stage 6)
Project or Phase closure signifies full implementation of all products purchased and encompassed in the
Phase or Project. The City moves into the next cycle of their relationship with Tyler (next Phase of
implementation or long-term relationship with Tyler Support).
4.7.1 Close Phase/Project
The City and Tyler project manager(s) review the list of outstanding Project activities and develop a plan
to address them. The Tyler project manager(s) review the Project budget and status of each contract
Deliverable with the City project manager(s) prior to closing the Phase or Project.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed
STAGE 6 Close Phase/Project
TYLER CLIENT
TASKS Tyler Executive Manager Tyler Implementation Manager Tyler Project Manager Tyler Implementation Consultant Tyler Data Conversion Experts Tyler Forms & Reports Experts Tyler Modification Programmers Tyler Technical Support Tyler Sales Client Executive Sponsor Client Steering Committee Client Project Manager Client Functional Leads Client Change Management Leads Client Power Users Client Department Heads Client End Users Client Technical Leads Client Project Toolset Coordinator Client Upgrade Coordinator Review outstanding Project activities
and develop action plan A R C C C I C I C
Review Project budget and status of
contract Deliverables A R I I C
Exhibit E
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4.7.2 Control Point 6: Phase/Project Closure Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below. This is the final acceptance for the
Phase/Project.
4.7.2.1 Phase/Project Closure Stage Deliverables
• Phase/Project reconciliation report
o Objective: Provide comparison of contract Scope and Project budget.
o Scope: Contract Scope versus actual, analysis of services provided and remaining budget,
identify any necessary Change Requests or Project activity.
o Acceptance criteria: Acceptance of services and budget analysis and plan for changes, if
needed.
4.7.2.2 Phase/Project Closure Stage Acceptance Criteria
• Outstanding Phase or Project activities have been documented and assigned.
• Phase/final Project budget has been reconciled.
• Tyler Deliverables for the Phase/Project are complete.
Exhibit E
49 / 66
5 Roles and Responsibilities
5.1 Tyler Roles and Responsibilities
Tyler assigns project manager(s) prior to the start of each Phase of the Project. The project manager(s)
assign additional Tyler resources as the schedule develops and as needs arise. One person may fill
multiple project roles.
5.1.1 Tyler Executive Management
• Provides clear direction for Tyler staff on executing on the Project Deliverables to align with
satisfying the City’s overall organizational strategy.
• Authorizes required project resources.
• Resolves all decisions and/or issues not resolved at the implementation management level as part
of the escalation process.
• Offers additional support to the project team and is able to work with other Tyler department
managers in order to escalate and facilitate implementation project tasks and decisions.
• Acts as the counterpart to the City’s executive sponsor.
5.1.2 Tyler Implementation Management
• Acts as the counterpart to the City steering committee.
• Assigns initial Tyler project personnel.
• Works to resolve all decisions and/or issues not resolved at the Project Management level as part
of the escalation process.
• Attends City steering committee meetings as necessary.
• Provides support for the project team.
• Provides management support for the Project to ensure it is staffed appropriately and staff have
necessary resources.
• Monitors project progress including progress towards agreed upon goals and objectives.
5.1.3 Tyler Project Manager
The Tyler project manager(s) provides oversight of the Project, coordination of resources between
departments, management of the project budget and schedule, effective risk and issue management, and
is the primary point of contact for all Project related items.
• Contract Management
o Validates contract compliance throughout the Project.
o Ensures Deliverables meet contract requirements.
o Acts as primary point of contact for all contract and invoicing questions.
o Prepares and presents contract milestone sign-offs for acceptance by City project
manager(s).
o Coordinates Change Requests, if needed, to ensure proper Scope and budgetary compliance.
• Planning
Exhibit E
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o Update and deliver Implementation Management Plan.
o Defines project tasks and resource requirements.
o Develops initial project schedule and full scale Project Plan.
o Collaborates with City project manager(s) to plan and schedule project timelines to achieve
on-time implementation.
• Implementation Management
o Tightly manages Scope and budget of Project; establishes process and approval matrix with
the City to ensure Scope changes and budget planned versus actual are transparent and
handled effectively and efficiently.
o Establishes and manages a schedule and resource plan that properly supports the Project
Plan that is also in balance with Scope/budget.
o Establishes risk/issue tracking/reporting process between the City and Tyler and takes all
necessary steps to proactively mitigate these items or communicates with transparency to
the City any items that may impact the outcomes of the Project.
o Collaborates with the City’s project manager(s) to establish key business drivers and success
indicators that will help to govern project activities and key decisions to ensure a quality
outcome of the project.
o Sets a routine communication plan that will aide all project team members, of both the City
and Tyler, in understanding the goals, objectives, current status and health of the project.
• Team Management
o Acts as liaison between project team and Tyler manager(s).
o Identifies and coordinates all Tyler resources across all applications, Phases, and activities
including development, forms, installation, reports, implementation, and billing.
o Provides direction and support to project team.
o Builds partnerships among the various stakeholders, negotiating authority to move the
Project forward.
o Manages the appropriate assignment and timely completion of tasks as defined in the Project
Plan, task list, and Production Cutover Checklist.
o Assesses team performance and adjusts as necessary.
o Interfaces closely with Tyler developers to coordinate program Modification activities.
o Coordinates with in Scope 3rd party providers to align activities with ongoing project tasks.
5.1.4 Tyler Implementation Consultant
• Completes tasks as assigned by the Tyler project manager(s).
• Performs problem solving and troubleshooting.
• Follows up on issues identified during sessions.
• Documents activities for on site services performed by Tyler.
• Provides conversion Validation and error resolution assistance.
• Recommends guidance for testing Forms and Reports.
• Tests software functionality with the City following configuration.
• Assists during Production Cutover process and provides production support until the City
transitions to Tyler Support.
• Provides product related education.
Exhibit E
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• Effectively facilitates training sessions and discussions with City and Tyler staff to ensure
adequate discussion of the appropriate agenda topics during the allotted time.
• Conducts training (configuration, process, conversion Validation) for Power Users and the City’s
designated trainers for End Users.
• Clearly documents homework tasks with specific due dates and owners, supporting and
reconciling with the final Project Plan.
• Keeps Tyler project manager(s) proactively apprised of any and all issues which may result in the
need for additional training, change in schedule, change in process decisions, or which have the
potential to adversely impact the success of the Project prior to taking action.
5.1.5 Tyler Sales
• Provide sales background information to Implementation during Project initiation.
• Support Sales transition to Implementation.
• Provide historical information, as needed, throughout implementation.
5.1.6 Tyler Software Support
• Manages incoming client issues via phone, email, and online customer incident portal.
• Documents and prioritizes issues in Tyler’s Customer Relationship Management (CRM) system.
• Provides issue analysis and general product guidance.
• Tracks issues and tickets to timely and effective resolution.
• Identifies options for resolving reported issues.
• Reports and escalates defects to Tyler Development.
• Communicates with the City on the status and resolution of reported issues.
5.1.7 Tyler SaaS Technicians
• Provides maintenance of hosted server hardware, operating system, and Software Upgrades.
• Provides IT-related services for server environment.
• Provides remote technical assistance and tracks issues.
• Provides systems management and disaster recovery services within hosting services.
• Adds new City users; SaaS determines user names incorporating a unique client identifier and
user initials.
• Performs Tyler Software Upgrades through coordination with the City.
5.2 City Roles and Responsibilities
City resources will be assigned prior to the start of each Phase of the project. One person may be
assigned to multiple project roles.
5.2.1 City Executive Sponsor
• Provides clear direction for the Project and how the Project applies to the organization’s overall
strategy.
• Champions the Project at the executive level to secure buy-in.
• Authorizes required Project resources.
Exhibit E
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•Resolves all decisions and/or issues not resolved at the City steering committee level as part of
the escalation process.
•Actively participates in organizational change communications.
5.2.2 City Steering Committee
•Works to resolve all decisions and/or issues not resolved at the project manager level as part of
the escalation process.
•Attends all scheduled steering committee meetings.
•Provides support for the project team.
•Assists with communicating key project messages throughout the organization.
•Prioritizes the project within the organization.
•Provides management support for the project to ensure it is staffed appropriately and staff have
necessary resources.
•Monitors project progress including progress towards agreed upon goals and objectives.
•Has the authority to approve or deny changes impacting the following areas:
o Cost
o Scope
o Schedule
o Project Goals
o City Policies
5.2.3 City Project Manager
The City shall assign project manager(s) prior to the start of this Project with overall responsibility and
authority to make decisions related to project Scope, scheduling, and task assignment, and communicates
decisions and commitments to the Tyler project manager(s) in a timely and efficient manner. When the
City project manager(s) do not have the knowledge or authority to make decisions, he or she engages the
correct resources from City to participate in discussions and make decisions in a timely fashion to avoid
Project delays.
•Contract Management
o Validates contract compliance throughout the Project.
o Ensures invoicing and Deliverables meet contract requirements.
o Acts as primary point of contact for all contract and invoicing questions.
o Signs off on contract milestone acknowledgment documents.
o Collaborates on and approves Change Requests, if needed, to ensure proper Scope and
budgetary compliance.
•Planning
o Review and acknowledge Implementation Management Plan.
o Defines project tasks and resource requirements for City project team.
o Collaborates in the development and approval of the initial Project Plan and Project Plan.
o Collaborates with Tyler project manager(s) to plan and schedule Project timelines to achieve
on-time implementation.
•Implementation Management
Exhibit E
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o Tightly manages Project budget and Scope and collaborates with Tyler project manager(s) to
establish a process and approval matrix to ensure Scope changes and budget planned versus
actual are transparent and handled effectively and efficiently.
o Collaborates with Tyler project manager to establish and manage a schedule and resource
plan that properly supports the Project Plan, as a whole, that is also in balance with
Scope/budget.
o Collaborates with Tyler Project manager(s) to establishes risk/issue tracking/reporting
process between the City and Tyler and takes all necessary steps to proactively mitigate these
items or communicates with transparency to Tyler any items that may impact the outcomes
of the Project.
o Collaborates with Tyler Project manager(s) to establish key business drivers and success
indicators that will help to govern Project activities and key decisions to ensure a quality
outcome of the Project.
o Routinely communicates with both City staff and Tyler, aiding in the understanding of goals,
objectives, current status, and health of the Project by all team members.
• Team Management
o Acts as liaison between project team and stakeholders.
o Identifies and coordinates all City resources across all modules, Phases, and activities
including data conversions, forms design, hardware and software installation, reports
building, and satisfying invoices.
o Provides direction and support to project team.
o Builds partnerships among the various stakeholders, negotiating authority to move the
Project forward.
o Manages the appropriate assignment and timely completion of tasks as defined in the Project
Plan, task list, and Production Cutover Checklist.
o Assesses team performance and takes corrective action, if needed.
o Provides guidance to City technical teams to ensure appropriate response and collaboration
with Tyler Technical Support Teams to ensure timely response and appropriate resolution.
o Coordinates in Scope 3rd party providers to align activities with ongoing Project tasks.
5.2.4 City Functional Leads
• Makes business process change decisions under time sensitive conditions.
• Communicates existing business processes and procedures to Tyler consultants.
• Assists in identifying business process changes that may require escalation.
• Attends and contributes business process expertise for current/future state analysis sessions.
• Identifies and includes additional subject matter experts to participate in Current/Future State
Analysis sessions.
• Provides business process change support during Power User and End User training.
• Completes performance tracking review with client project team on End User competency on
trained topics.
• Provides Power and End Users with dedicated time to complete required homework tasks.
• Act as an ambassador/champion of change for the new process.
• Identifies and communicates any additional training needs or scheduling conflicts to City project
manager.
• Prepares and Validates Forms.
Exhibit E
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•Actively participates in all aspects of the implementation, including, but not limited to, the
following key activities:
o Task completion
o Stakeholder Presentation
o Implementation Management Plan development
o Schedule development
o Maintenance and monitoring of risk register
o Escalation of issues
o Communication with Tyler project team
o Coordination of City resources
o Attendance at scheduled sessions
o Change Management activities
o Modification specification, demonstrations, testing and approval assistance
o Conversion Analysis and Verification Assistance
o Decentralized End User Training
o Process Testing
o User Acceptance Testing
5.2.5 City Power Users
•Participate in Project activities as required by the project team and project manager(s).
•Provide subject matter expertise on City business processes and requirements.
•Act as subject matter experts and attend current/future state and validation sessions as needed.
•Attend all scheduled training sessions.
•Participate in all required post-training processes as needed throughout Project.
•Participate in Conversion Validation.
•Test all Application configuration to ensure it satisfies business process requirements.
•Become Application experts.
•Participate in User Acceptance Testing.
•Adopt and support changed procedures.
•Complete all Deliverables by the due dates defined in the Project Plan.
•Demonstrate competency with Tyler products processing prior to Production Cutover.
•Provide knowledge transfer to City staff during and after implementation.
5.2.6 City End Users
•Attend all scheduled training sessions.
•Become proficient in Application functions related to job duties.
•Adopt and utilize changed procedures.
•Complete all Deliverables by the due dates defined in the Project Plan.
•Utilize software to perform job functions at and beyond Production Cutover.
5.2.7 City Technical Support
•Coordinates updates and releases with Tyler as needed.
•Coordinates the copying of source databases to training/testing databases as needed for training
days.
Exhibit E
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•Extracts and transmits conversion data and control reports from City’s Legacy System per the
conversion schedule set forth in the Project Plan.
•Coordinates and adds new users and printers and other Peripherals as needed.
•Validates all users understand log-on process and have necessary permission for all training
sessions.
•Coordinates Interface development for City third party Data Exchanges.
•Develops or assists in creating Reports as needed.
•Ensures onsite system hardware meets specifications provided by Tyler.
•Assists with software Installation as needed.
5.2.8 City Upgrade Coordinator
•Becomes familiar with the Software Upgrade process and required steps.
•Becomes familiar with Tyler’s releases and updates.
•Utilizes Tyler Community to stay abreast of the latest Tyler releases and updates, as well as the
latest helpful tools to manage the City’s Software Upgrade process.
•Assists with the Software Upgrade process during implementation.
•Manages Software Upgrade activities post-implementation.
•Manages Software Upgrade plan activities.
•Coordinates Software Upgrade plan activities with City and Tyler resources.
•Communicates changes affecting users and department stakeholders.
•Obtains department stakeholder sign-offs to upgrade production environment.
5.2.9 City Project Toolset Coordinator
•Ensures users have appropriate access to Tyler project toolsets such as Tyler University, Tyler
Community, Tyler Product Knowledgebase, SharePoint, etc.
•Conducts training on proper use of toolsets.
•Validates completion of required assignments using toolsets.
5.2.10 City Change Management Lead
•Validates users receive timely and thorough communication regarding process changes.
•Provides coaching to supervisors to prepare them to support users through the project changes.
•Identifies the impact areas resulting from project activities and develops a plan to address them
proactively.
•Identifies areas of resistance and develops a plan to reinforce the change.
•Monitors post-production performance and new process adherence.
Exhibit E
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6 EnerGov Conversion Summary
6.1 Community Development
• Permit Master basic information
• Plan Master basic information
• Plan & Permit Contacts
o Unique (keyed) contacts converted to global contacts
o Non-keyed contacts converted to a Memo Custom Field or standard note
• Sub-permit Associations – Visible in Workflow and Attached Records
• Reviews and Approvals
• Projects
• Permit Renewals
• Bonds and Escrow
• Contractors
• Initialized Workflows
• Inspections and Inspection Cases
• Meetings and Hearings
• Activities and Actions
• Conditions
• Fees
• Holds
• Notes
• Parcels and Addresses
• Payments and Fee History
• Zones
• Code Case Master basic information
• Code Requests
• Code Case Contacts and Properties
o Unique (keyed) contacts converted to global contacts
o Non-keyed contacts converted to a Memo Custom Field or standard note
• Violations
o Fees
o Payments
o Notes
6.2 Business Management
• Business Entity (Only for Business Licensing)
• License Master basic information
• License Contacts
o Unique (keyed) contacts converted to global contacts
o Non-keyed contacts converted to a Memo Custom Field or standard note
• Reviews and Approvals – Converted to Activity
• Fees
Exhibit E
57 / 66
•Bonds and Escrow
•Activities and Actions
•Conditions
•Notes
•Holds
•Initialized Workflows
•Contractors
•Business Types and NAICS Codes
•Payment and Fee History
•Code Case Master basic information
•Code Requests
•Code Case Contacts and Properties
o Unique (keyed) contacts converted to global contacts
o Non-keyed contacts converted to a Memo Custom Field or standard note
•Parcels and Addresses
•Meetings and Hearings
•Violations
o Fees
o Payments
o Notes
Exhibit E
58 / 66
7 Munis Conversion Summary
7.1 Accounting COA
•Chart of Accounts segments, objects, character codes, project codes (if applicable),
organization codes (if applicable), control accounts budget rollups, fund attributes, due
to/due from accounts
•Requires the use of a Tyler provided spreadsheet for design and entry of the data to be
converted
7.2 Accounting - Actuals
•Summary account balances
•Up to 3 years
7.3 Accounting - Budgets
•Original budget, budget adjustments, revised budget summaries for accounts
•Up to 3 years
7.4 Accounts Payable Master
•Vendor Master file including names, addresses, SSN/FID, contacts, phone numbers
•Multiple remittance addresses
•Year-to-date 1099 amounts
7.5 Accounts Payable - Checks
•Check header data including vendor, warrant, check number, check date, overall check
amount, GL cash account and clearing information
•Check detail data including related document and invoice numbers for each check
•Up to 5 years
7.6 Accounts Payable - Invoices
•Invoice header data containing general information for the invoice
•Invoice detail data containing line-specific information for the invoice
•Up to 5 years
7.7 General Billing CID
•Customer information
Exhibit E
59 / 66
7.8 General Billing – Recurring Invoices
• General Billing Invoices that are sent on a regular basis
• Header records with general information about the invoice
• Detail records with line-specific information
7.9 General Billing – Bills
• 5 years of open and closed invoices
• General Ledger information so open invoices can be processed in Munis
7.10 Payroll
• Payroll Employee Master data including data such as name, address, SSN, legacy employee
ID, date of birth, hire date, activity status (such as active/inactive), leave/termination code
and date, phone(s), e-address, marital status, gender, race, personnel status (such as full-
time, part-time, etc.), highest degree, advice-delivery (print/email/both) and check location,
plus primary group, job, location, and account information
7.11 Payroll - Deductions
• Employee Deductions - including employee ID, deduction codes, tax information, and direct
deposit information
7.12 Payroll – Accrual Balances
• Employee Accrual Balances including Vacation, Holiday, and other Leave balances
• Start of year balance, earned to date, used to date
7.13 Payroll – Accumulators
• YTD, QTD, MTD amounts for employee pay and deductions
• Needed for mid-calendar-year go-live
• May not be needed if converting earnings/deductions history
• Up to 5 years
7.14 Payroll – Check History
• Up to 5 years, additional years must be quoted. We convert amounts for earnings and
deductions in employee check history, check number and date.
7.15 Payroll – Earning/Deduction Hist.
• Up to 5 years, additional years must be quoted. Earning and deduction history broken down
my individual codes (earnings and deduction) and amounts per pay period, the detail of these
lines, sums the check history in opt 4.
Exhibit E
60 / 66
7.16 Payroll – PM Action History
•A variety of Personnel actions, such as job or salary changes and dates these events occurred.
•Up to 5 years
7.17 Payroll – Position Control
•Position, description, status, job code, bargaining group, location, number of employees
allowed for each, FTE percentage, GL account, and max/min grade and step
7.18 Payroll – State Retirement Tables
•Specific state-required data, plus related service years information, when appropriate
•Needed for some states
7.19 Payroll – Certifications
•Certification area and certification type codes, certification number and effective date,
expiration date, and required-by date, codes for certification level and subjects
7.20 Payroll – Education
•Codes, for institution, type of degree, and area(s) of study
7.21 Utility Billing
•Account Master data including previous and current customer owner information- address
info, phone, fax, SSN number, FID number, account status, parcel number, location street,
apartment, city, state, zip, book number, read sequence, account start and end date, EFT
bank information
7.22 Utility Billing –Assessments
•Assessments are improvement costs that are spread across to property owner
•Utility Billing conversion option 4 (balance forward AR) must also be purchased in order to
convert assessments
7.23 Utility Billing –Backflow
•Account information, backflow device information, backflow type, and backflow violations
7.24 Utility Billing –Balance Forward AR
•Account balance forward information converted as total amount due. If the client’s business
practices require current due and past due bills this can be broken into three balance forward
bills(current balance due and up to two past due balance bills).These can be converted to one
Exhibit E
61 / 66
balance forward charge code or separate balance forward charge codes, and converted to
the account/customer, if the client’s legacy data contains this information.
•If late penalties will be applied in Munis after the conversion, balance forward amounts must
be converted by charge code
7.25 Utility Billing –Budget Billing
•Converts information for budget average billing by account, customer and service. Legacy
data must include: calculated budget amount by service; number of periods remaining until
plan renews; budget plan balance/credit amount, broken out by service/customer; additional
amortized amount by service.
7.26 Utility Billing –Consumption History
•History of meter readings, usage, read dates, usage days, bill amounts, bill dates, read codes
•Up to 5 years
7.27 Utility Billing –Flat Inventory/Containers
•Inventory for non-metered items tied to recurring service billing – flat rate is tied to inventory
item(s)/item type(s) (vs consumption/usage). Trash/recycling containers, dumpsters, roll off
containers, light poles, cable/internet equipment.
7.28 Utility Billing –Service Orders
•Service Orders data associated with accounts, including meter repairs, checks for leaky
meter, reread a meter due to high reading
7.29 Utility Billing –Services
•Current service codes, service status, type, factor, condo units, bill cycle codes, , current
deposits held on account including unpaid deposit amounts, winter usage, current meter(s)
associated with service, meter readings( current and previous), meter usage (current and
previous) and sales tax information.
Exhibit E
62 / 66
8 EnerGov Definitions
8.1 “Template Business Transactions”
• A pre-defined and pre-configured EnerGov business process from EnerGov’s “Best
Management Template”.
• The following modifications to Template Business Transactions are considered within scope:
o Any changes to required inspections within the workflow
o Any changes to the required plan reviews within the workflow
o Adding up to 2 additional actions to the workflow
o Configuration of fees, allowing creation of up to 3 new fees to accommodate
o Any changes to custom field layouts that are directly related to fees or included reports
• Customization/Configuration of any of these parameters beyond the scope listed above will
require the respective business process to be considered a “Unique Business Transaction”, as
described below.
Note: All transaction counts are quantified in the comments of the Investment Summary.
8.2 “Unique Business Transactions”
• Unique configuration of workflow or business process steps & actions, including output
actions
• Unique Fee configuration
• Unique Custom field configuration
8.3 “Geo-Rules”
• An automation event that references GIS data. Current geo-rule action types are:
Alert • Displays a pop-up with a custom message to the user, notifying them of
certain spatial data (i.e. noise abatement zones; flood zones; etc.).
Block • Places a block on the case and prevents any progress or updates from
occurring on the record (i.e. no status changes can be completed, no fees can
be paid, the workflow cannot be managed, etc.)
Block with
Override
• Places a block on the case and prevents any progress or updates from
occurring on the record (i.e. no status changes can be completed, no fees can
be paid, the workflow cannot be managed, etc.) However, the block can be
overridden by end-users who have been given the proper securities.
Exhibit E
63 / 66
Fee Date •Populates the CPI vesting date on the record if vesting maps are used by the
jurisdiction.
Field
Mapping
•A custom field or any field inherent in the EnerGov application can
automatically populate with information based on spatial data.
Required
Action
•A workflow action can automatically populate in the workflow details for the
particular record (i.e. plan, permit, code case, etc.) that requires the action
based on certain spatial data related to the case.
Required
Step
•A workflow step can automatically populate in the workflow details for the
particular record (i.e. plan, permit, code case, etc.) that requires the step
based on certain spatial data related to the case.
Zone
Mapping
•The zone(s) automatically populate on the “Zones” tab of the record (i.e. plan,
permit, code case, etc.).
8.4 “Intelligent Objects (IO)”
•Key components for automatically and reactively triggering geo-rules, computing fees, and
generating emails, alerts and other notifications.
8.5 “Intelligent Automation Agents (IAA)”
•A tool designed to automate task in a proactive manner by setting values and generating
emails and other tasks. On a nightly basis, a Windows service sweeps the EnerGov system
looking for IAA tasks that need to be run, then the associated actions are performed. The IAA
does not generate alerts or errors. Custom SQL queries are not Tyler deliverables.
8.6 “EnerGov SDK/API (Toolkits)”
•API’s developed by Tyler Technologies for extending the EnerGov Framework and
functionality to external agencies and systems. Full documentation is available for each
toolkit upon request.
Note: The EnerGov toolkits and related documentation are simply tools that allow clients to
create applications and integrations. The purchase of a toolkit/API does not imply any
development related services from Tyler Technologies. The client is responsible for working with
their IT staff and VAR’s to develop any necessary applications and integrations except as
otherwise noted in the Investment Summary or for any “in-scope” integrations.
Exhibit E
64 / 66
9 Glossary
Word or Term Definition
Application A computer program designed to perform a group of coordinated
functions, tasks or activities for the benefit of the user.
Change Control A systematic approach for managing change governing how Change
Requests will be received, assessed and acted on.
Change Management An approach for ensuring that changes are thoroughly and smoothly
implemented and that the lasting benefits of change are achieved. The
focus is on the global impact of change with an intense focus on people
and how individuals and teams move from the current situation to the
new one.
Change Request A form used as part of the Change Control process whereby changes in
the Scope of work, timeline, resources, and/or budget are revised and
agreed upon by participating parties.
Consumables Items that are used on a recurring basis, usually by Peripherals.
Examples: paper stock or scanner cleaning kits.
Control Point Occurring at the end of each Stage, the Control Point serves as a formal
client review point. Project progress cannot continue until the client
acknowledges the agreed upon Deliverables of the Stage have been
met or agree on an action plan to make the Deliverable acceptable and
move to next Stage while executing final steps of current Stage.
Cutover The point when a client begins using Tyler software in production.
Data Exchange A term used to reference Imports and Exports, and Interfaces which
allow data to be exchanged between an external system and Tyler
software.
Data Mapping The process of mapping fields from the Legacy System to the
appropriate location in the new system from one or more sources.
Deliverable A tangible or intangible object/document produced as a result of the
Project that is intended to be delivered to a client (either internal or
external) or vendor at a specific time.
End User The person for whom the software is designed to use on a day-to-day
basis.
Forms A document which is typically printed on a template background and
only captures data for one record per page. Forms are provided to
entity customers whether internal (employees) or external (citizens).
Imports and Exports A process within the system that a user is expected to run to consume
(Import) or produce (Export) a specifically defined file format/layout.
Interface A real-time or automated exchange of data between two systems.
Exhibit E
65 / 66
Install References the initial installation of software files on client services and
preparing the software for use during configuration. The version
currently available for general release will always be used during the
initial install.
Legacy System The system from which a client is converting.
Modification Modification of software program package to provide individual client
requirements documented within the Scope of the Agreement.
Peripherals An auxiliary device that connects to and works with the computer in
some way. Examples: mouse, keyboard, scanner, external drive,
microphone, speaker, webcam, and digital camera.
Phase A portion of the Project in which specific set of related products are
typically implemented. Phases each have an independent start,
Production Cutover and closure dates but use the same
Implementation Plans as other Phases within the Project. Phases may
overlap or be sequential and may have the same Tyler project manager
and Tyler project team or different individuals assigned.
Power User An experienced client person or group who is (are) an expert(s) in the
client business processes, as well as knowledgeable in the requirements
and acceptance criteria.
Project The Project includes all implementation activity from Plan & Initiate to
Closure for all products, Applications and functionality included in a
single Agreement. The Project may be broken down into multiple
Phases.
Project Plan The Project Plan serves as the master blueprint for the Project. As
developed, the Project schedule will become a part of the Project Plan
and outline specific details regarding tasks included in the Project Plan.
Project Planning Meeting Occurs during the Plan & Initiate Stage to coordinate with the Client
project manager to discuss Scope, information needed for project
scheduling and resources.
Questionnaire A document containing a list of questions to be answered by the client
for the purpose of gathering information needed by Tyler to complete
the implementation.
RACI A chart describing level of participation by various roles in completing
tasks or Deliverables for a Project or process. Also known as a
responsibility assignment matrix (RAM) or linear responsibility chart
(LRC).
Reports Formatted to return information related to multiple records in a
structured format. Information is typically presented in both detail and
summary form for a user to consume.
Scope Products and services that are included in the Agreement.
Exhibit E
66 / 66
Software Upgrade References the act of updating software files to a newer software
release.
Stage The top-level components of the WBS. Each Stage is repeated for
individual Phases of the Project and requires acknowledgement before
continuing to the next Stage. Some tasks in the next Stage may begin
before the prior Stage is complete.
Stakeholder Presentation Representatives of the Tyler implementation team will meet with key
client representatives to present high level Project expectations and
outline how Tyler and the Client can successfully partner to create an
environment for a successful implementation.
Standard Included in the base software (out of the box) package.
Statement of Work (SOW) Document which will provide supporting detail to the Agreement
defining Project -specific activities and Deliverables Tyler will provide to
the client.
Test Plan Describes the testing process. Includes “Test Cases” to guide the users
through the testing process. Test cases are meant to be a baseline for
core processes; the client is expected to supplement with client specific
scenarios and processes.
Validation (or to validate) The process of testing and approving that a specific Deliverable,
process, program or product is working as expected.
Work Breakdown
Structure (WBS)
A hierarchical representation of a Project or Phase broken down into
smaller, more manageable components.
Exhibit E
Exhibit F
1
Exhibit F
Modifications
Modification: Time of use electric billing.
• Delivery / Availability Date: July 2022 (Version 2022.2)
• Cost: $60,000.00
• Description: The City of Vernon has requested a modification to the MUNIS Utility Billing system
to enable Time of Use electric billing using one single Service/Rate on the Account. MUNIS UB
will be enhanced to allow for multiple Rate Tables to be defined for a single Rate Master. Using
a new “TOU code” field on the Rate Table screen each Rate Table will be assigned to a Time of
Use period. The TOU Codes will be new Miscellaneous codes (user definable) and will be used
to distinguish one TOU period from another; examples, “On-Peak” and “Off-Peak”. With these
codes the total On-Peak KWH usage (or KW read) and total Off-Peak KWH usage (or KW read)
can be collected/passed separately (per meter) from the meter reading system and be billed at
their corresponding rates. MUNIS UB will not store interval readings or calculate the total KWH
usage per TOU period, but instead will expect the total KWH (or KW) per TOU period per billing
period to be passed from the meter reading solution. In this case it will be Itron MVRS-90, for
which a new meter reading import file format will be created. Consumption units from each
channel on the meter will be stored in consumption history and printed on the bill statement,
along with the reading time, charge amount, and TOU code.
Modification: City of Vernon KVAR billing calculation.
• Delivery / Availability Date: July 2022 (Version 2022.2)
• Cost: $10,000.00
• Description: Additionally there will be a modification to match the City of Vernon KVAR billing
calculation. A new KVAR charge calculation that 1) divides KWH by KW to determine hours,
2)divides KVAR by hours to establish a KVAR max, and 3) bills the difference between the KVAR
max and 20% of peak KW against a rate. The modification will match the provided calculation.
Exhibit F
2
Exhibit G
1
Exhibit G
Annual Support and Hosting Statement of Work
In the event of a conflict between the terms of this Support tatement of Work and the Agreement, the
terms and conditions of this Support Statement of Work shall prevail. This Support Statement of Work
and the Agreement represents the complete agreement regarding the subject matter and replaces any
oral or written communications between the Client and Tyler.
I. Overview
As more particularly described in the Agreement, the DHD System Maintenance includes a non-
transferrable, limited, nonexclusive limited right to use the SaaS Services for named Client staff. This
includes:
• The use of the Client Production System in the offices,
• The use of the offline version of the System (“Field Client”),
• Software support, i.e. correction of System-generated errors and identified bugs in the approved
and implemented System functionality, and work stoppage issues created by these errors,
• Hosting of Client data and complete System application,
• Technical support to Client staff handled through Client and Tyler Maintenance Support team for
modules on the current production System.
• Software Support
A. Software Version Releases
1. Although there are no formal software version releases, the DHD system is periodically
updated to include system-wide improvements and features. As these updates are
completed, they are implemented to the live system at no additional charge to the Client.
2. Tyler will notify the Client of any software modifications and revisions. The notification
shall include, but may not be limited to, a statement describing the effect of including the
software change on the system, application programs, data files, workstation functions and
services, and personnel training recommendations.
B. Client Issue Tracker
The System includes the Client Issue Tracker module. The Client System Administrators (CSAs)
are able to enter issues, open tickets, and enter requests. CSAs can also monitor the progress of
the ticket as it moves through the system and are alerted when the issue is resolved. Each issue
is assigned a priority level and a status, so pending issues can be addressed in order from highest
priority to lowest as defined by Client and specified to Tyler staff.
Exhibit G
2
C. Bug/Error/Break Fixes
1. Bugs, errors, and breaks are defects in the product, that is, a deviation between the
functionality of the product and its actual performance. A bug fix is required to change the
code to repair the bug. Bug fixes could be associated with a single line of code or large
portions of code thus requiring more development time.
2. Critical Bugs are defined as problems that create a Client work stoppage, problems that
affect the Client’s ability to use the System as it was designed, problems that prevent the
Client from doing business, or problems that prevent the Client from submitting data to the
System.
a) If the Client reports an issue as a Critical Bug, Tyler staff will review and verify the
status. If the issue does not qualify as a Critical Bug as defined above, Tyler staff will
update the issue status, assign it to a Work Order, and notify Client.
3. Escalated Issues are defined as those issues that do not meet the qualifications of a Critical
System Bug but still need to be addressed and corrected as soon as possible, e.g. before all
other issues in Issue Tracker except Critical Bugs. Only Tyler staff is able to Escalate Issues.
The types of issues that can be elevated to an Escalated Issues status are:
a) Time-sensitive or urgent report requests that have a hard date and/or time
deadline, such as media requests or legislative reports,
b) Time-sensitive or urgent change requests that have a hard date and/or time
deadline, such as state-mandated changes regarding permit renewals, licensing, or billing.
Additional charges may apply to escalated change requests that fall outside the original
Scope of Work.
4. Critical Bugs and Escalated Issues receive top priority in the maintenance schedule. When
Critical Bugs and Escalated Issues are reported, they are verified by Tyler, acknowledged, and
typically resolved within twenty-four (24) hours. If a Critical Bug will take longer than twenty-
four (24) hours to correct, the Client will be notified of the proposed correction within twenty-
four (24) hours. If there are more than three (3) Escalated Issues in the Client System at one
time, a Work Order will be created containing only the Escalated Issues, and will be moved
into the development schedule as soon as possible. The estimated turnaround for Escalated
Issues is seven (7) business days.
5. A Work Order is defined as a list of issues, grouped by issue priority and system module,
created by Tyler staff and approved by the Client. Work Orders may contain up to twenty (20)
issues and must be approved by Client signature before added to the maintenance schedule.
Once a Work Order is complete, the Client will have 30 calendar days to review, test, and
accept the Work Order by Client signature, or reject the changes in writing, with detailed
documentation of the reasons for rejection. Once the Client accepts the Work Order, the
changes will be pushed to the Client Production System within two (2) business days. All items
within a Work Order will be pushed to production at one time, not piecemeal. The estimated
turnaround time for Work Orders is sixty (60) to ninety (90) business days.
Exhibit G
3
a) Once a Work Order is pushed to the production system and verified by Client, the
Client will sign a completion form, indicating acceptance of all the issues within the Work
Order. No additional Work Orders will be moved into development until the completion
form is signed.
D. State-Mandated Changes
1. During the course of this contract, the federal, state, or county laws, ordinances, policies,
or procedures may be changed or updated, and require the addition of fields to system
screens and/or format changes to printable forms, or a change in the format in which the data
is collected or output on a standard form directly relating to a module included in the Client
Production System. Tyler will accommodate up to one (1) form change and ten (10) field
changes per module annually. Further changes will be quoted on a case-by-case basis at the
standard rate of $200 per hour.
2. In the event that major functionality or report changes are required as the result as a law
or ordinance change, the upgrade may require additional funding and will be quoted on a
case-by-case basis at the standard rate of $200 per hour.
E. System Enhancements
1. System Enhancements are defined as change requests and feature requests, which affect
System appearance and/or functionality not included in the existing System functionality or
that fall outside the system Scope of Work and/or approved system documentation.
2. The Tyler Project Team on a case-by-case basis evaluates change requests. Each change
request will be reviewed against the original System scope of work and approved
specifications, and will be quoted to the Client at the standard per-hour development rate.
3. Feature requests are evaluated by the Tyler Project Team on a case-by-case basis. Each
request will be reviewed against the original scope of work and approved system
specifications, and will be quoted to the Client at the standard per-hour development rate.
4. All changes and enhancements to the system will be quoted to the client on a case-by-
case basis. No billable work will be performed until both parties sign a written agreement
that includes scope of work, project timeline, and approved payment milestones.
5. Changes and features are first implemented and tested on Tyler’s Development server.
After the change is approved internally, it is pushed to the Testing server. This server is the
Client’s testing environment, which is an exact replica of the production system. This testing
environment is standard in the system, and there is no extra fee for this feature. Once the
enhancements have been fully tested and approved by the Client, they are pushed to the
production system where they are immediately available to all users. There is no downtime
for any user, and no extra software installations are necessary.
6. Change and feature requests will be addressed in ninety (90) to one hundred and twenty
(120) working days, depending on type of request, complexity, and current development
schedule.
Exhibit G
4
F. Priorities
The Priority field helps define an issue’s importance to the Client and is used to determine delivery
dates. The options are: Very High, High, Medium, Low, and Very Low.
1. The “Very High” status is reserved for Work Stoppage bugs only. The status of a Work
Stoppage is strictly reserved for bugs that are preventing use of the system. Work Stoppage
Bugs are corrected within 24 hours unless otherwise notified by the Tyler Maintenance Team.
2. In the event of a major issue that impacts production, procedures are in place to allow
immediate attention to focus on that item whether it requires programming resources or
other Tyler staff participation.
3. All escalation is handled through Tyler technical support. Depending on the type of issue,
the system may escalate an item to one department or another (for example, Database
Administration, Project Management, or Development). Any time an issue is escalated to
senior technical staff the Client will receive an estimated correction time and a reason for the
escalation to senior tech staff.
G. Project Procedures
Each deliverable document or Work Order will be approved in accordance with the following
procedure:
1. One printed draft of the deliverable document is submitted to the Client Project Manager,
with a deliverable acceptance document including an approval signature page. It is the Client
Project Manager’s responsibility to make and distribute additional copies to the other
reviewers.
2. Within five (5) business days the Client Project Manager will either approve the
deliverable or provide the Tyler Project Team written documentation of the discrepancies.
3. The Tyler Project Manager will resubmit, in electronic form, the final version of the
deliverable document to the Client Project Manager for approval. The Client Project Manager
will provide final written approval within five (5) working days.
4. Reasonable delays in this approval process will be considered and allowed if agreed by
the Tyler and the Client Project Manager.
H. Escalation Procedure
When a conflict arises between Client and Tyler, the project team member(s) will first strive to
resolve the problem internally. The following procedure will be followed if resolution is required
to a conflict arising during the performance of this SOW:
1. Level 1: If the project team cannot resolve the conflict within five (5) working days, the
Client Project Manager and Tyler Project Manager will meet to resolve the issue.
Exhibit G
5
2. Level 2: If the conflict is not resolved within five (5) working days after being escalated to
Level 1, the Client Project Sponsor will meet with the Tyler Project Executive and Project
Manager to resolve the issue.
3. Level 3: If the conflict remains unresolved after Level 2 intervention, resolution will be
addressed in accordance with the Project Change Control Procedures or termination of this
SOW, the Hosting SOW, and contract under the terms of the Agreement.
4. During any conflict resolution, Tyler agrees to provide services relating to items not in
dispute, to the extent practicable pending resolution of the conflict.
I. Rate for Additional Work
1. Changes to the system appearance and functionality will be quoted on a case-by-case
basis at a rate of $200 per hour. This price covers all project management and development
staff time. Travel and other expenses are not included in the per-hour price and may be
quoted separately as necessary. No billable work or travel will be performed until both
parties sign a written agreement that includes scope of work, project timeline, and approved
payment milestones.
II. System Hosting
System Hosting includes hardware support and maintenance for all Tyler-controlled equipment involved
in hosting the Client’s system, data and application storage, data and application backups, and disaster
recovery.
A. Connectivity
The DHD system is accessed through an Internet browser and an Internet connection. No
additional Client connectivity is required to access the full functionality of the production DHD
system.
B. Data Storage
The data storage subsystem is configured with 9 terabytes of storage and can be expanded at any
time if necessary for the term of the contract.
C. Backups
The System is 100% web-browser based and is hosted on servers that Tyler maintains. Tyler is
responsible for backups, security administrations, and problem resolutions. Tyler will run nightly
backups of all data. The following backups are performed:
1. Nightly differentials,
2. Weekly move backup,
3. Monthly backup rotation.
Exhibit G
6
D. Disaster Recovery
In the event that data recovery is necessary following a disaster that would render data in the
primary database unrecoverable, Tyler would look first to the most recent incremental backup of
data and attempt to restore. In the event that both the primary database and the incremental
backup experienced a catastrophic failure, Tyler would restore from the nightly incremental
backup. In the event that all three of these data sources were unavailable or had catastrophic
failures, Tyler would retrieve the most recent daily or weekly backup from the long-term backup
storage and restore. An exception to this process would be if data were available from another
backup source maintained at the Client site – at that point, if the client felt their copy was the
most up-to-date, Tyler would restore data from the copy the Client deemed appropriate.
E. Hardware Support
Hardware is defined as the processor(s), RAM, hard disk(s), motherboard, NIC card, and other
related components included in the Tyler server assigned to the Client System. All hardware
components directly relating to the Client System will function properly and any failed component
will be replaced immediately at no additional Client cost. The replacement process will begin
when the cause of the problem has been determined. Hardware replacement is guaranteed to
take no more than four (4) hours.
F. Network Availability
Network uptime occurs when the functionality of all Tyler network infrastructure including
cabling, switches, and routers, is operating as designed. Network downtime occurs if the Tyler
servers are unable to transmit and/or receive data, and if the Client opens a service ticket for the
incident in the System ticket-tracking module. Network downtime is measured from the time the
Client ticket is opened to the time the issues is resolved and the Tyler network comes back online.
The Tyler network will be available 99.9% of the time, excluding scheduled maintenance or
upgrades approved by both Client and Tyler.
G. Infrastructure Guarantee
Critical systems include all power and HVAC infrastructure, UPS equipment, and cabling. Power
supplies of individual servers are not included (see below for Hardware Guarantee). Critical
systems downtime occurs when a Tyler server assigned to Client System is shut down because of
power or heat problems, and if the Client opens a service ticket for the incident in the Client
System ticket tracking module. Critical system downtime is measured from the time the Client
ticket is opened to the time the issue is resolved and the Tyler server comes back online. Tyler
critical systems, including power and HVAC, are available 99.9% of the time, excluding scheduled
maintenance periods.
H. Maintenance and escalation (scheduled and unscheduled)
1. Tyler will notify Client at least 48 hours in advance of any scheduled network downtime
for System maintenance and service.
Exhibit G
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2. In the event of an unscheduled outage, Tyler will immediately notify the Client contact,
informing them of the outage and its estimated length. Should the outage last more than
four hours Tyler will provide an update to Client every four hours as to the system status.
3. All updates and notifications will be delivered via email to the Client contact.
I. Remedies
1. Should a Tyler outage occur that results in Client system unavailability in excess of the
guaranteed uptimes, Tyler will credit Client 5% of the monthly SaaS fee for every 5% of
downtime with 95% as the first credit threshold. Credits will be applied toward future SaaS
payments.
J. Exceptions
1. Delinquent customers may not take advantage of our uptime guarantee. Client must
request all credits in writing within three (3) calendar days of the reported downtime, and the
downtime must be from a single occurrence.
III. Customer Support
A. On-line Support: System includes online text based help down to the field level. Users can
hover the mouse over a field and popup text help for that field will appear.
B. Telephone Support: Telephone support for Client System Administrators between the
hours of 8:00 AM and 6:00 PM EST. There is a 24-hour emergency support line available for Client
System Administrators, but not general staff. General staff issues should be first directed to the
Client District System Administrator to determine that the issue does not pertain to Client policy.
If the issue is a legitimate system use issue and the Client District System Administrator is unable
to assist the user, the Client District System Administrator may call the Support line to receive
additional assistance from a Tyler staff member.
C. Virtual Support: Tyler technical staff can remote in to the application so that they can see
the exact screen that an employee is on at any time. This allows them the ability to assist as if
they were sitting next to the employee. The Client has to allow access to the system through the
Client firewall.
D. User Manual: Electronic user manual documentation is configured to reflect the custom
features of Client’s specific version on the application.
IV. Roles and Responsibilities
Role Responsibilities
Application Support (Table
Maintenance)
The Client will be responsible for making some table changes to
the system using Tyler-developed tools through the DHD system.
The Client will also be responsible for using Issue Tracker to
request changes to the system that are not available to them
Exhibit G
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Role Responsibilities
through the system. Tyler is responsible for fully supporting the
application.
Communication The Client is responsible for appointing a System Administrator
who can verify and enter Issue Tracker items, set up users, etc.
This position requires no special software or hardware knowledge
and does not require a major time investment. Tyler is responsible
for notifying the client of scheduled outings, updates on system
changes, etc. Both the Client and Tyler are responsible for
communication about the DHD system.
Connection The Client is responsible for monitoring and ensuring that the
internet connection is working properly.
Hardware Maintenance The Client is responsible for all hardware purchased, installed, and
used by the Client. Tyler is responsible for application and server
hardware and peripheral equipment pertaining to those servers.
Information Services
Technical
The Client is responsible for maintaining Client’s own technical
staff as it relates to the Client’s existing infrastructure. Tyler will
be responsible for everything that applies to the production
system, data storage, and application and server hardware.
Network Support The Client is responsible for maintaining their own network
system so that users are able to access the Internet and a web
browser. Tyler is responsible for all network support to application
and data servers.
Security Monitoring The Client is responsible for monitoring Internet security and any
other security measures already in place. Additionally, the Client
will be responsible for maintaining the integrity of the internal
user security (permissions, passwords, etc.). Tyler is responsible
for monitoring security at the data and application server level.
Software Updates Tyler is responsible for all software updates on the application.
The Client is responsible for other applicable software updates on
the Client’s hardware (operating systems, Internet browser, etc.).
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