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2018-09-18 City Council Agenda PacketPage 1 California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City’s website at www.cityofvernon.org. Americans with Disabilities Act (“ADA”): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Tuesday, September 18, 2018, 09:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Yvette Woodruff-Perez, Mayor William J. Davis, Mayor Pro-Tem Luz Martinez, Council Member Leticia Lopez, Council Member Melissa Ybarra, Council Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATION 1.Human Resources Employee Service Pin Awards for August 2018 Recommendation: No action required by City Council. This is a presentation only. 1. Service Pin List for August 2018 2.Human Resources Recognition of Retiring Employee - Michael DeFrank, Water Superintendent 1 Regular City Council Meeting Agenda September 18, 2018 Page 2 Recommendation: A. Acknowledge and present a proclamation to retiring employee Michael DeFrank, Water Superintendent in recognition of his dedicated service to the City of Vernon. 1. Proclamation - M. DeFrank 3.Fire Department Badge Presentation Ceremony Recommendation: No action required by City Council. This is a presentation only. 4.Public Works A Presentation from the California High-Speed Rail Authority Presented by: Representatives from the California High-Speed Rail Authority Recommendation: No action required by City Council. This is a presentation only. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 5.City Clerk Claim for Damages from Jesus Amador Areas Rodrigues received on September 10, 2018 Recommendation: A. Receive and File Claim for Damages- Jesus A. Areas Rodrigues - 9-10-18.pdf 6.City Clerk Minutes of the Regular City Council Meeting held September 4, 2018 Recommendation: A. Receive and File City Council Minutes 09-04-18 7.City Clerk Minutes of the Special Oversight Board of the Successor Agency to the Redevelopment 2 Regular City Council Meeting Agenda September 18, 2018 Page 3 Agency Meeting held January 24, 2018 Recommendation: A. Receive and File Oversight Board of Successor to RDA Minutes 01-24-18 (Special) 8.City Clerk Abolish the Oversight Board of the Successor Agency to the Redevelopment Agency Recommendation: A. Find that the dissolution of the Oversight Board of the Successor Agency to the Redevelopment Agency does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an administrative activity that will not result in direct or indirect physical changes to the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Abolish the Vernon Oversight Board of the Successor Agency to the Redevelopment Agency. 1. Notice of Los Angeles County Oversight Boards Consolidation - July 1, 2018 2. Los Angeles County Condensed Instructions 9.City Clerk A Resolution of the City Council of the City of Vernon adopting an amended Biennial Code Review Update to the Master Conflict of Interest Code for the City of Vernon and all Agencies, Boards, and Commissions affiliated with the City Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve resolution adopting an amended and updated Master Conflict of Interest Code for the City of Vernon and all affiliated agencies, boards and commissions, which incorporates all recommendations from the various affiliated City of Vernon governing bodies and City staff review effective immediately; and C. Repeal all other existing Conflict of Interest Codes for the City of Vernon and all other City of Vernon affiliated governing bodies. 1. Biennial Code Review - Summary of Recommended Changes 2. Resolution - Master Conflict of Interest Code 10.Finance/ Treasury 3 Regular City Council Meeting Agenda September 18, 2018 Page 4 Approval of City Payroll Warrant Register No. 747 Covering the Period of August 01 through August 31, 2018 Recommendation: A. Approve City Payroll Warrant Register No. 747 which totals $4,672,442.60 and consists of the following: 1) Ratification of direct deposits, checks and taxes totaling $3,714,961.40. 2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $957,481.20. 1. City Payroll Warrant Register No. 747 11.Finance/ Treasury Approval of Gas Account Warrant Register No. 250 Covering the Period of August 28 through September 10, 2018 Recommendation: A. Approve Gas Account Warrant Register No. 250 which totals $838,375.00 and consists of the following: 1) Ratification of electronic payments totaling $838,375.00. 1. Gas Account Warrant Register No. 250 12.Finance/ Treasury Approval of Operating Account Warrant Register No. 7 Covering the Period of August 28 through September 10, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 7 which totals $5,921,883.80 and consists of the following: 1) Ratification of electronic payments totaling $5,670,595.94. 2) Ratification of the issuance of early checks totaling $226,142.01. 3) Authorization to issue pending checks totaling $25,145.85. 4) Voided check No. 600789 totaling $500.00. 1. Operating Account Warrant Register No. 7 13.Fire Department Fire Department Activity Report for the Period of August 1 through August 15, 2018 Recommendation: 4 Regular City Council Meeting Agenda September 18, 2018 Page 5 A. Receive and file. 1. Fire Department Activity Report - 08/01/18 to 08/15/18 14.Fire Department Approval of Second Amendment to Agreement Number C-127390 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon in Connection with the Fiscal Year 2015 Urban Areas Security Initiative Grant Program Recommendation: A. Find that approval of the amendment proposed is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the Second Amendment to Agreement Number C-127390 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon in connection with the Fiscal Year 2015 Urban Areas Security Initiative (“2015 UASI”) grant program, in substantially the same form as submitted herewith, and authorize the Mayor to execute all necessary documents. Due to a reallocation of 2015 UASI funds, the City of Los Angeles approved and increased the City of Vernon’s grant funds by $99,601.00. 1. Second Amendment to Agreement Number C-127390 between the City of Los Angeles and the City of Vernon 15.Fire Department Donation of 2004 Auxiliary Urban Search and Rescue Trailer to Rio Hondo College Fire Academy Recommendation: A. Find that approval of the proposed donation is exempt under the California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Authorize the donation of a surplus 2004 Auxiliary Urban Search and Rescue (USAR) Trailer, to be conveyed to Rio Hondo College Fire Academy; and C. Approve a donation and release agreement, in substantially the same form as submitted herewith, with Rio Hondo College Fire Academy to use and retain the USAR Trailer as needed for training of Fire Technology students; and D. Authorize the City Administrator to execute the Deed of Gift and Donation Agreement and Release on behalf of the City of Vernon. 1. Deed of Gift and Donation Agreement and Release with Rio Hondo College Fire Academy 5 Regular City Council Meeting Agenda September 18, 2018 Page 6 16.Police Department Drug Enforcement Administration Agreement Recommendation: A. Find that the approval of the proposed agreement is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve an agreement with the Drug Enforcement Administration, in substantially the same form as submitted herewith, for a one (1) year term; and C. Authorize the Police Chief to execute the agreement with the Drug Enforcement Administration (DEA) for continued participation in the Southwest Border Initiative (SWBI) taskforce with an effective date of October 1, 2018. 1. DEA Agreement 17.Police Department Office of Traffic Safety Grant Agreement Recommendation: A. Find that the approval of the proposed agreement is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve an agreement between the City of Vernon and the Office of Traffic Safety, in substantially the same form as submitted herewith, for a one (1) year term; and C. Authorize the City Administrator, Police Chief, and Police Lieutenant to execute an agreement between the City of Vernon and the Office of Traffic Safety for participation in the Selective Traffic Enforcement Program (STEP) with an effective date of October 1, 2018. 1. OTS STEP Grant Agreement 18.Public Utilities Notification to the California Water Resources Control Board of City’s Intent to Destroy Well 5 Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) review, because notifying a state agency of the City’s intent to destroy a well is an administrative activity that does not constitute a “project” under CEQA Guidelines section 15378. When actual plans for destruction of the subject well are presented to the City Council, further CEQA analysis will be conducted; and 6 Regular City Council Meeting Agenda September 18, 2018 Page 7 B. Authorize the City Administrator to notify the California Water Resources Control Board that the City plans to destroy Well 5. 1. Correspondence from the California Water Boards - System No. 1910167 - Water System Inspection of the City of Vernon 2. California Water Resources Control Board Water Well Destruction Standards 19.Public Works Acceptance of Electrical Easement at 2626 26th Street (APN 6302-001-030) Recommendation: A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. 1. Electrical Easement - 2626 26th St 2. Certificate of Acceptance - EE 2626 26th NEW BUSINESS 20.City Administration Negotiations with the Fire Protection District of Los Angeles County for the Provision of Fire Protection, Paramedic and Incidental Services Recommendation: A. Find that authorizing negotiations with the Fire Protection District of Los Angeles County is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Authorize the City Administrator to initiate exploratory negotiations with the Fire Protection District of Los Angeles County ("LA County Fire") to ascertain service scope and costs associated with the provision of fire protection, paramedic, and incidental services for the City of Vernon. 1. County of Los Angeles - Fire Feasibility Study 2. Vernon Fire Standards of Cover Report Prepared by Matrix ORAL REPORTS City Administrator Reports – brief reports on activities and other brief announcements. City Council Reports – brief AB1234 reports, or report on: activities, announcements, or directives to staff.7 Regular City Council Meeting Agenda September 18, 2018 Page 8 CLOSED SESSION 21.City Attorney CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 1 22.City Attorney CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION Government Code Section 54956.9(d)(1) Chavez v. City of Vernon Los Angeles Superior Court, Case No. BC719460 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City’s website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 13th day of September, 2018. By: ________________________________ Maria E. Ayala City Clerk 8 City Council Agenda Item Report Agenda Item No. COV-291-2018 Submitted by: Veronica Avendano Submitting Department: Human Resources Meeting Date: September 18, 2018 SUBJECT Employee Service Pin Awards for August 2018 Recommendation: No action required by City Council. This is a presentation only. Backgroud: Submitted herewith is a list of employees who are eligible to receive their service pin based on the number of service years with the City of Vernon. Fiscal Impact: None. ATTACHMENTS 1. Service Pin List for August 2018 9 AUGUST ANNIVERSARY EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS Mauro Trujillo Public Utilities Water Foreman 8/28/1988 30 Ana M Swinford Police Police Dispatcher 8/23/1993 25 Maryam Farajzadeh Public Utilities Associate Electrical Engineer 8/11/2008 10 James D. Moore Public Works Electrical Inspector, Senior 8/5/2013 5 Sandra R. Dolson City Clerk Administrative Assistant 8/28/2013 5 Brian Linnert Public Utilities Water Maintenance Worker 7/8/2008 10 2018 SERVICE PIN LIST 10 City Council Agenda Item Report Agenda Item No. COV-162-2018 Submitted by: Lisette Grizzelle Submitting Department: Human Resources Meeting Date: September 18, 2018 SUBJECT Recognition of Retiring Employee - Michael DeFrank, Water Superintendent Recommendation: A. Acknowledge and present a proclamation to retiring employee Michael DeFrank, Water Superintendent in recognition of his dedicated service to the City of Vernon. Backgroud: Historically, the City Council has issued proclamations in honor of retiring City employees. Michael DeFrank, Water Superintendent will be retiring from the City of Vernon after providing over thirty-four (34) years of service to the City. During his career with the City of Vernon, Mr. DeFrank held the following positions: Hired as a temporary Engineering Aide on June 21, 1982, hired as a full-time Engineering Aide III on March 18, 1984, Engineering Aide II effective July 17, 1989, Engineering Aide I effective September 1, 1996, Engineering Assistant I effective July 1, 1999, Project Engineer effective July 15, 2001, Public Works Project Coordinator effective April 20, 2014, and promoted to Water Superintendent effective September 4, 2017 (the classification he currently holds). Mr. DeFrank worked on various critical projects such as: *The seismic retrofit and exterior coating of the Elevated Water Storage Tank. *The design, drilling, installation and site development of new Well 19 and Well 20, and rehabilitation and liner installation of Well 11. *The testing, design and installation of the pump equipment and site development of Well 21. *The replacement and upgrade of the backup power emergency generator in the City Hall basement. *The installation of the 6” high pressure steel gas main in 50th St. that feeds the two Gas Turbines at the City Power Plant, and the installation of the recycled water main that feeds the Power Plant. *Multiple water main installations and replacement projects including Saco St., Bandini Blvd., Washington Blvd., Malburg Way, Seville Ave., Maywood Ave., Loma Vista Ave, Fruitland Ave. and Everett Ave. *Multiple reservoir rehabilitation, repair and coating projects including the 10 Million Gallon Reservoir under the parking structure at City Hall, and the six 1 Million Gallon Above Ground Steel Reservoirs at Pumping Plant 2 and Pumping Plant 3. *The installation of multiple backup power emergency generators at various well sites and pumping plants including Well 18, Well 19, Pumping Plant 2 and Pumping Plant 3. *Multiple water well pump, booster pumps and stormwater pumps motor repair and replacement projects. *Multiple water well rehabilitation and development projects, and the abandonment and destruction of Well 18. *Multiple collaborations with I.T. in the development of the City’s GIS system. *Development and maintenance of multiple databases to track City costs, work orders and employee time, all of which are still used by the Public Works Department.11 Mr. DeFrank was hired on March 18, 1984, and meets the eligibility requirements under CalPERS to retire from the City of Vernon effective September 27, 2018. Fiscal Impact: There is no additional fiscal impact on the current operating budget as a result of this recommended action. ATTACHMENTS 1. Proclamation - M. DeFrank 12 ~~ ~ ~" ' ,~ r ~ ,~ ,{~'.r p{ i ~,~` Y f p 'F V~ ~ ,. % ,mot, i ~. ~ ! U r A PROCl~AMA TION OF THE MA YOR AND THE CITY COUNCIL OF THE CITY OF VERNON COMMENDING MICHAEL DEFRANKFOR HIS MANY YEARS OF SERVICE TO THE CITY OF VERNON I~HEKEAS, Michael DeFrank has been employed by the City of Tlernon since March 78, 7984, and has faithfully served the City of Tlernon for over 34 years; and I~HEKEAS, Michael DeFrank will retire from the City of Vernon ~ective September 27, 2078, as a I-Ylater Superintendent; and WIHEKEAS, during the course of his employment with the City of ~ Vernon, Michael DeFran~ held the positions of temporary EngineeringAide ~ctivoe June 27, 7982, EngineeringAide III ~ective March 78, ~~84, Engineering~lide II ~ctive July 77, 7989, EngineeyingAide I ~ective Se~itember 7, 7996, EngineerzngAs~irtant I ~ctive Juy ~, 7999, P~ject Engineer ~ctive July ~5, 2007, Public lYlork.r P~ject Coordinator ~ecti~~e ~ri120, 2074, and ~arill ~tire as Dater Superintendent, aposition he has held since September4, 2077; and WIHEI~Ef1S, Michael DeFran~ aa~orked on many critical projects during his Vernon career, such as: the seismic ~t~fit and eacterior coating of the Elevated I-Plater Storage Tank; the design, drilling, installation and site development of neav Dell 7 9 and Wlell 20, and rehabilitation and liner installation of lYlell 7 7; the testing deszgn and installation of the pump equipment and .rite development of Wlell2l; the n~lacement and upgrade of the backup poaver eme~encygenerator in the City Hall basement; the installation of the 6"high pressure steel gas main in 50'x' St. that feeds the tivo Gas Turbines at the City Pozver Plant, and the installation of the recycled water main that feeds the 1'oiver Plant; multiple Zvatermain installations and n~lacementp~rojects including Saco St., Bandini Blvd , Wla rhington Blvd., Malbuyg I~ay, Seville Avg., Maywood Ave., Loma Ui rta Ave, Fnntland Ave. and EverettAve; multiple re.rerr~oir rehabilitation, re~iair and coating pr jectr inclzrding the 70 Million Gallon Reservoir under the parking structure at City Hall, and the six 7 Million Gallon Above Ground Steel Keserr~oirr at Pumping Plant 2 and Pumping Plant 3; the installation of multiple backup power emergentgenerators at various well sites and pumping plants including Wlell 78, Wlell ~9, Pumping Plant 2 and Pumping Plant 3; multiple water well pump, boosterpump and stormivaterpump motor impair and emplacementprojectr; multiple water aa~ell habilitation and developmentp~njects, and the abandonment and destruction of Dell 78; multiple collaborations with I.T. in the development of the City's GIS stem, and development and maintenance of multiple databases to tracl~ City costs, work orders and employee time, all of which are still used by the Public• I~ork.r Department; and WIHEKEAS, during his long and distinguished career with the City of Vernon, Michael DeFrank has zvon the deepest respect of his colleagues through his leadership and his many contributions to the City; and WIHEKFAS, it is an honor to express our appreciation to Michael DeFrank for his exemplary service to the City of Vernon and avish Michael good health upon his retirement and for continued .recce rs in life's pursuits; and I~HEKEAS, the Mayor and the City Counczl of the City of ~ Vernon, on behalf ~of its employees, residents and bu~inesre.r, avish to commend and thank Michael DeFrank for his manyyearr of seance to the City and invite recognition of his contributions and achievements NO Imo, THEI~EFOAE, THE MAYOR AND THE CITY CO UNCIL OF THE CITY OF VEI~NON, ON BEHALF OF ITS EMPLOYEES, KESIDENTS AND B USINESSES HEREBY COMMEND MICHAEL DEF~TK FOA HIS 112~1Y YEARS' OF SEKVICE TO THE CITY. THIS PKOCL.~~TION IS BEING PRESENTED TO MICHAEL ~EFI~INK BY THE HONORABLE MAYOR YVETTE W~OODKUFF-PEAEZ FOKAND ON BEI-ELF OF THE CITY COUNCIL OF THE CITY OF VEANON THIS 78"' DAY OF SEPTEMBEK TlYlO THOUSAND AND EIGHTEEN. CITE' F O By: YVE I,YIOODI~UFF-PEKE ,Mayor 13 City Council Agenda Item Report Agenda Item No. COV-307-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: September 18, 2018 SUBJECT Badge Presentation Ceremony Recommendation: No action required by City Council. This is a presentation only. Backgroud: Periodically, the Fire Department conducts an internal written and practical examination for the position of Fire Captain in an effort to establish a promotional list for any vacancies that may occur. Due to the recent retirement of a Fire Captain, a position in that rank became available as of September 1, 2018. Based on the promotional list created, it was determined that Firefighter/Paramedic Chadrick McGovney be promoted to the Fire Captain position effective September 16, 2018. Fiscal Impact: None. ATTACHMENTS  14 City Council Agenda Item Report Agenda Item No. COV-268-2018 Submitted by: Daniel Wall Submitting Department: Public Works Meeting Date: September 18, 2018 SUBJECT A Presentation from the California High-Speed Rail Authority Presented by: Representatives from the California High-Speed Rail Authority Recommendation: No action required by City Council. This is a presentation only. Backgroud: Ten years ago, when Californians went to the polls to decide whether the state should build a high-speed rail system, they voted, “Yes.” They did so because they recognized that an environmentally clean, fast and efficient high-speed rail system would fundamentally transform how people move around the state, put people to work building the system, spur economic growth and new industries, and help achieve our state’s ambitious environmental objectives. While high speed-rail promises many state and regional benefits, there are also significant impacts that high speed rail will bring to the City of Vernon. Representatives from the California High-Speed Rail Authority will present information on the status of this project and its potential impacts on the City of Vernon. Fiscal Impact: None. ATTACHMENTS  15 16 17 18 19 20 21 22 Page1 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, AUGUST 21, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA Members Present:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra Members Absent:Luz Martinez CALL TO ORDER & FLAG SALUTE The meeting was called to order at 9:00 a.m. by Mayor Yvette Woodruff-Perez; Finance Director William Fox led the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced that there were no changes to the agenda. PUBLIC COMMENT No public comment provided. PRESENTATION 1)Presentation of Grantee Certificates and Report on FY 2018/2019 Docket I Grants Awarded by Vernon CommUNITY Fund Grant Committee Recommendation:A. Find that receiving this report on grants awarded by the Vernon CommUNITY Fund Grant Committee is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Present Certificates to FY 2018/2019 Docket I Grant Recipients; and C. Receive and file this report, as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code. City Clerk Maria Ayala announced the certificate awardees and provided a brief description of their organization. They were presented with certificates by Mayor Woodruff-Perez. CONSENT CALENDAR 2)Approval of Purchase Contract with ECS Imaging, Inc. for the provision of Laserfiche Enterprise Content Management Solutions and Support Recommendation:A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Authorize the issuance of a Purchase Contract with ECS Imaging, Inc in an amount not to exceed $139,149.00 for a period of three years from August 22, 2018 through August 21, 2021; and C. Authorize the City Administrator to execute the proposed purchase contract for the provision of Laserfiche Enterprise Content Management (ECM) solutions and support services for City Hall. 3)Ratification of Mayor's Appointment of an Eligible Individual to Serve on the Green Vernon Commission 23 Regular City Council Meeting September 4, 2018 Recommendation:A. Find that the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because the ratification of the Mayor's appointment of an eligible individual to serve on the Green Vernon Commission is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Ratify the Mayor's appointment of Alan Franz to serve on the Green Vernon Commission in a Business Representative Seat for a four year term that will expire on June 30, 2022. 4)Minutes of the Regular City Council Meeting held August 21, 2018 Recommendation:A. Receive and File 5)Claim for Damages from James R. Harbin Jr. received August 22, 2018 Recommendation:A. Receive and File 6)Ratification of Warrant Registers to Record Voided Checks Recommendation:A. Ratify the following warrant registers to record voided checks: 1) Operating Account Warrant Register No. 5 to record voided Check No. 600590 in the amount of $8,517.10 issued 08/07/18 to Burhenn & Gest, LLP. 7)Approval of Operating Account Warrant Register No. 6 Covering the Period of August 14 through August 27, 2018 Recommendation:A. Approve Operating Account Warrant Register No. 6 which totals $13,796,576.80 and consists of the following: 1) Ratification of electronic payments totaling $13,426,745.09. 2) Ratification of the issuance of early checks totaling $338,876.03. 3) Authorization to issue pending checks totaling $30,955.68. 8)Approval of RDA Obligation Retirement Account Warrant Register No. 45 Covering the Period of July 10 through August 27, 2018 Recommendation:A. Approve RDA Obligation Retirement Account Warrant Register No. 45 which totals $210.00 and consists of the following: 1) Ratification of electronic payments totaling $210.00. 9)Approval of Federal Funds for Street Improvements Account Warrant Register No. 23 Covering the Period of August 14 through August 27, 2018 Recommendation:A. Approve Federal Funds for Street Improvements Account Warrant Register No. 23 which totals $35,426.68 and consists of the following: 1) Ratification of electronic payments totaling $35,426.68. 10)Amendment No. 2 to the Services Agreement with Epic Land Solutions, Inc. for Infrastructure Valuation in Accordance with GASB 34 and 51 Recommendation:A. Find that entering into an amendment with Epic Land Solutions, who is the appraiser currently providing infrastructure valuation services, in accordance with GASB 34 and 51 is exempt under the California Environmental Quality Act (CEQA), because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. Even if such were considered a project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), 24 Regular City Council Meeting September 4, 2018 the general rule is that CEQA only applies to activities that may have a significant effect on the environment; and B. Approve Amendment No. 2 with Epic Land Solutions, Inc. ("Epic") which will extend the time for the completion of the project until December 31, 2018 for an additional amount of $80,000; and C. Authorize the City Administrator to execute Amendment No. 2 with Epic in substantially the same form as submitted herewith, in order to complete phase 2 of the infrastructure valuation in accordance with GASB 34 and 51. 11)Fire Department Activity Report for the Period of July 16 through July 31, 2018 Recommendation:A. Receive and file. 12)Sale of 1994 Seagrave Type 1 Pumper Recommendation:A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Accept an offer from Rio Hondo College to purchase one (1) 1994 Seagrave Type 1 Pumper (“Engine”) in the amount of $3,000 and authorize staff to proceed with the sale of the Engine. 13)Sale of 1998 American LaFrance Tractor Drawn Aerial Recommendation:A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Accept an offer from the City of Brea to purchase one (1) surplus 1998 American LaFrance Tractor Drawn Aerial (“Truck”) in the amount of $49,999; and C. Approve a Purchase and Sale Agreement with the City of Brea ("Agreement"), for the purchase of the surplus Truck, in substantially the same form as submitted herewith; and D. Authorize the City Administrator to execute the Agreement and all related documents as necessary to carry out the sale of the surplus Truck. 14)Vernon Police Department Activity Log and Statistical Summary for the period of July 16 through July 31, 2018 Recommendation:A. Receive and file. 15)Vernon Police Department Activity Log and Statistical Summary for the period of August 1 through August 15, 2018 Recommendation:A. Receive and file. 16)Acceptance of Electrical Easement at 2959 E. 50th Street (APN 6303-024- 007) Recommendation:A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and 25 Regular City Council Meeting September 4, 2018 B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. 17)Award of a Services Agreement to Mariposa Landscapes, Inc. for Grounds Maintenance Services Recommendation:A. Find that approval of the proposed Agreement with Mariposa Landscapes, Inc. is exempt from the California Environmental Quality Act (CEQA) review in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part (h) (maintenance of existing landscaping), because the project is merely to maintain the existing landscaping and general lawn care; and B. Approve a Services Agreement with Mariposa Landscapes, Inc., in substantially the same form as submitted herewith, for a three (3) year term in an amount not-to-exceed $128,952 ($42,984 per year) for Grounds Maintenance Services; and C. Authorize the City Administrator to execute the Services Agreement with Mariposa Landscapes, Inc. with an effective date of October 1, 2018. It was moved by William Davis and seconded by Leticia Lopez to approveConsent Calendar Items 2 through 17. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None ORDINANCE 18)Ordinance No. 1256 - An Ordinance of the City Council of the City of Vernon, California, adding Article VIII to Chapter 12 of the Vernon Municipal Code to Establish a Construction and Demolition Debris Recycling Program Recommendation:A. Find that approval of the proposed Ordinance is categorically exempt from California Environmental Quality Act (“CEQA”) review under CEQA Guidelines Section 15308 (“actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment”). Here, the Ordinance involves amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction and demolition debris recycling program, which will establish procedures for protection of the environment; and B. Approve the second reading and adopt Ordinance No. 1256, amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, by adding Article VIII to establish a construction and demolition debris recycling program. Public Works Director Daniel Wall reported on the proposed. No public comment provided. It was moved by William Davis and seconded by Leticia Lopez to: A. Find that approval of the proposed Ordinance is categorically exempt from California Environmental Quality Act (“CEQA”) review under CEQA Guidelines Section 15308 (“actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment”). Here, the Ordinance involves amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction and demolition debris recycling program, which will establish procedures for protection of the environment; and 26 Regular City Council Meeting September 4, 2018 B. Approve the second reading and adopt Ordinance No. 1256, amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, by adding Article VIII to establish a construction and demolition debris recycling program. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None NEW BUSINESS 19)Authorize the Issuance of Purchase Orders to Howard Industries, Inc., ERMCO Distribution Transformers, and PanAmerica Supply, Inc. to Furnish and Deliver Padmount Transformers (Bid Specification #TR3-2018-PM1 ) Recommendation:A. Find that approval of the proposed purchase of Padmount Transformers is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bids from Howard Industries, Inc., ERMCO Distribution Transformer, and PanAmerica Supply, Inc. as the lowest responsive and responsible bidders and reject all other bids; and C. Authorize the issuance of a purchase order to Howard Industries, Inc., to furnish and deliver distribution padmount transformers (Bid Specification #TR3-2018-PM1) bid item numbers 3, 4 and 5 for a three (3) year term with a not-to-exceed amount of $136,072; and D. Authorize the issuance of a purchase order to ERMCO Distribution Transformers to furnish and deliver distribution padmount transformers (Bid Specification #TR3-2018-PM1) bid item numbers 1 and 7 for a three (3) year term with a not-to-exceed amount of $222,587; and E. Authorize the issuance of a purchase order to PanAmerica Supply, Inc. to furnish and deliver distribution padmount transformers (Bid Specification #TR3-2018-PM1) bid item numbers 2 and 6 for a three (3) year term with a not-to-exceed amount of $253,275. General Manager Kelly Nguyen reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by William Davis to: A. Find that approval of the proposed purchase of Padmount Transformers is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bids from Howard Industries, Inc., ERMCO Distribution Transformer, and PanAmerica Supply, Inc. as the lowest responsive and responsible bidders and reject all other bids; and C. Authorize the issuance of a purchase order to Howard Industries, Inc., to furnish and deliver distribution padmount transformers (Bid Specification 27 Regular City Council Meeting September 4, 2018 #TR3-2018-PM1) bid item numbers 3, 4 and 5 for a three (3) year term with a not-to-exceed amount of $136,072; andD. Authorize the issuance of a purchase order to ERMCO Distribution Transformers to furnish and deliver distribution padmount transformers (Bid Specification #TR3- 2018-PM1) bid item numbers 1 and 7 for a three (3) year term with a not-to-exceed amount of $222,587; andE. Authorize the issuance of a purchase order to PanAmerica Supply, Inc. to furnish and deliver distribution padmount transformers (Bid Specification #TR3-2018-PM1) bid item numbers 2 and 6 for a three (3) year term with a not-to-exceed amount of $253,275. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None 20)A Resolution Approving and Authorizing the Execution of an Master Services Agreement for Upstream Internet Access Services with Centurylink Communications, LLC Recommendation:A. Find that approval of the proposed action in this staff report is exempt under the California Environmental Quality Act ("CEQA"), because it is a governmental administrative activity that will not have any effect on the environment and is therefore not a “project” as that term is defined by CEQA Guidelines section 15378; and B. Adopt a Resolution approving and authorizing the execution of an Master Services Agreement for Upstream Internet Access Services with Centurylink Communications, LLC. General Manager Nguyen reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by Leticia Lopez to: A. Find that approval of the proposed action in this staff report is exempt under the California Environmental Quality Act ("CEQA"), because it is a governmental administrative activity that will not have any effect on the environment and is therefore not a “project” as that term is defined by CEQA Guidelines section 15378; and B. Adopt a Resolution approving and authorizing the execution of an Master Services Agreement for Upstream Internet Access Services with Centurylink Communications, LLC. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None 21)Authorize the Issuance of a Purchase Order to One Source Distributors to Furnish and Deliver Overhead Automatic Reclosers (Bid Specification #AR- 2018-1) Recommendation:A. Find that approval of the proposed purchase of Overhead Automatic Reclosers is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the installation of Overhead Automatic Reclosers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bid from One Source Distributors as the lowest responsive and responsible bidder and reject all other bids; and C. Approve and authorize the issuance of a purchase order to One Source Distributors to furnish and deliver four (4) 15 KV and sixteen (16) 25 KV 28 Regular City Council Meeting September 4, 2018 Overhead Automatic Reclosers (Bid Specification #AR-2018-1) for a three (3) year term with a not-to-exceed amount of $878,238.20. General Manager Nguyen reported on the proposed. No public comment provided. It was moved by William Davis and seconded by Leticia Lopez to: A. Find that approval of the proposed purchase of Overhead Automatic Reclosers is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the installation of Overhead Automatic Reclosers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bid from One Source Distributors as the lowest responsive and responsible bidder and reject all other bids; and C. Approve and authorize the issuance of a purchase order to One Source Distributors to furnish and deliver four (4) 15 KV and sixteen (16) 25 KV Overhead Automatic Reclosers (Bid Specification #AR-2018-1) for a three (3) year term with a not-to-exceed amount of $878,238.20. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None 22)Award of a Services Agreement to Priority Building Services, LLC for Janitorial Services Recommendation:A. Find that awarding the contract to Priority Building Services, LLC is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and B. Approve a Services Agreement with Priority Building Services, LLC, in substantially the same form as submitted herewith, for a three (3) year term in an amount not-to-exceed $367,668 ($122,556 per year) for the City's janitorial services; and C. Authorize the City Administrator to execute the Services Agreement with Priority Building Services, LLC with an effective date of October 1, 2018. Director Wall reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by Leticia Lopez to: A. Find that awarding the contract to Priority Building Services, LLC is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and B. Approve a Services Agreement with Priority Building Services, LLC, in substantially the same form as submitted herewith, for a three (3) year term in an amount not-to-exceed $367,668 ($122,556 per year) for the City's janitorial services; and C. Authorize the City Administrator to execute the Services Agreement with Priority Building Services, LLC with an effective date of October 1, 2018.. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None 23)Authorization to Issue Payment to Western Allied Corporation for Heating and Air Conditioning Services and Establish New Blanket Purchase Contracts for Fiscal Year 2018-19 Recommendation:A. Find that the approval to paying additional expenses and issue blanket purchase contracts to Western Allied Corporation is exempt 29 Regular City Council Meeting September 4, 2018 from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and B. Authorize staff to issue payment to Western Allied Corporation for an additional $36,540.66 to cover outstanding invoices on existing purchase contracts; and C. Authorize the Public Works Department to establish a blanket purchase contract with Western Allied Corporation for Fiscal Year 2018-19 in the amount of $25,000; and D. Authorize the Public Utilities Department to establish a blanket purchase contract with Western Allied Corporation for Fiscal Year 2018-19 in the amount of $35,000. Director Wall reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by Leticia Lopez A. Find that the approval to paying additional expenses and issue blanket purchase contracts to Western Allied Corporation is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a “project’ as defined by CEQA Guidelines, Section 15378; and B. Authorize staff to issue payment to Western Allied Corporation for an additional $36,540.66 to cover outstanding invoices on existing purchase contracts; and C. Authorize the Public Works Department to establish a blanket purchase contract with Western Allied Corporation for Fiscal Year 2018-19 in the amount of $25,000; and D. Authorize the Public Utilities Department to establish a blanket purchase contract with Western Allied Corporation for Fiscal Year 2018-19 in the amount of $35,000. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None 24)Award of a Services Agreement to Alta Planning + Design, Inc. for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Recommendation:A. Find that approval of the proposed action is categorically exempt under the California Environmental Quality Act (“CEQA”) in accordance with Section 15306, because the scope of the agreement consists of data collection, research, and preparation of a study / plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project; and B. Approve a Services Agreement with Alta Planning + Design, Inc. (“Alta”), in substantially the same form as submitted herewith, for a term of approximately eighteen (18) months in an amount not-to-exceed $229,471.00 for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan (the “Plan”); and C. Authorize the City Administrator to execute the Services Agreement with Alta. Director Wall reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by Leticia Lopez to: A. Find that approval of the proposed action is categorically exempt under the California Environmental Quality Act 30 Regular City Council Meeting September 4, 2018 (“CEQA”) in accordance with Section 15306, because the scope of the agreement consists of data collection, research, and preparation of a study / plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project; and B. Approve a Services Agreement with Alta Planning + Design, Inc. (“Alta”), in substantially the same form as submitted herewith, for a term of approximately eighteen (18) months in an amount not-to-exceed $229,471.00 for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan (the “Plan”); and C. Authorize the City Administrator to execute the Services Agreement with Alta.. Motion carried, 4 - 0. Yes:Yvette Woodruff-Perez, William Davis, Leticia Lopez, Melissa Ybarra No:None ORAL REPORTS City Administrator Fandino reported on the following: various Fire Department incidents throughout the City; Vernon Fire Department tours; the Mendocino Wildfire Incident; Police Department Homeless Outreach; various Police Department incidents throughout the City; and the League of California Cities Expo taking place September 12-14. The City Council entered closed session at 9:29 a.m. CLOSED SESSION 25)CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 1 26)CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (2) Government Code Section 54956.9(d)(1) Name of Case: Reina Lopez vs. City of Vernon LASC Case No. BS713375 Name of Case: Jerry Chavez vs. City of Vernon LASC Case No. BC719460 At 9:40 a.m. the City Council exited closed session. Senior Deputy City Attorney Zaynah Moussa reported that three items were discussed, no reportable action was taken. ADJOURNMENT With no further business, at 9:40 a.m., Mayor Woodruff-Perez adjourned the meeting. ________________________ Melissa Ybarra Mayor ATTEST: _________________________ Maria E. Ayala City Clerk 31 MINUTES OF THE SPECIAL MEETING OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF VERNON HELD TUESDAY, JANUARY 24, 2018, IN THE COUNCIL CHAMBER OF THE CITY HALL LOCATED AT 305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT:David Vela, William J. Davis, Mary Gallagher, and Kelly Nguyen MEMBERS ABSENT:Jonathan S. Fuhrman Prior to the call to order, the Board came to a consensus to appoint Member Gallagher to Chair Pro-Tem for the purposes of facilitating the meeting due to the absence of Chair Fuhrman. The meeting was called to order at 11:07 a.m. by Member Vella led the flag salute. CHANGES TO THE AGENDA Deputy City Clerk Matthew Ceballos announced that there are no changes to the agenda. PUBLIC COMMENT Chair Pro-Tem Gallagher announced that this was the time allotted for public comment and inquired whether anyone in the audience wished to address the Board. MINUTES – TO BE RECEIVED AND FILED 1.Minutes of the Special Meeting of the Oversight Board of the Successor Agency to the Redevelopment Agency of the City of Vernon held January 19, 2017 2.Minutes of the Special Meeting of the Oversight Board of the Successor Agency to the Redevelopment Agency of the City of Vernon held May 16, 2017 It was moved by Vela and seconded by Davis to approve Minutes of the Special Meeting of the Oversight Board of the Successor Agency to the Redevelopment Agency of the City of Vernon held January 19, 2017 and the Special Meeting of the Oversight Board of the Successor Agency to the Redevelopment Agency of the City of Vernon held May 16, 2017. Motion carried, 4-0. Fuhrman: Absent Vela: Yes Davis: Yes Gallagher: Yes Kelly Nguyen: Yes 32 Oversight Board of the Successor Agency to the Redevelopment Agency Special Meeting Minutes January 24, 2018 Page 2 of 3 ACTION ITEMS 3.A Resolution of the Oversight Board of the Successor Agency to the Redevelopment Agency of the City of Vernon approving the Recognized Obligation Payment Schedule for the period July 1, 2018 through June 30, 2019, and approving certain related actions pursuant to California Health & Safety Code Sections 34177(l), 34177(m) and 34180(g) Recommendation: A.Find that adoption of the proposed resolution for approval of the Recognized Obligation Payment Schedule for 2018-2019 (July 1, 2018 through June 30, 2019) is exempt under the California Environmental Quality Act (“CEQA”) because it is a government fiscal activity that will not result in any change to the environment and, therefore, is not a “project” as defined by CEQA Guidelines Section 15378. Even assuming the activity were a “project”, it would be exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B.Adopt a resolution to approve the 2018-2019 annual Recognized Obligation Payment Schedule (“ROPS”) in substantially the same form as presented herewith; and C.Authorize Successor Agency staff, City Attorney, and special counsel to negotiate with the Los Angeles County Auditor-Controller and Department of Finance to assure the provisions of said resolution are appropriately effectuated. Member Vela inquired about the CEQA language on this item, Senior Deputy City Attorney Brian Byun explained that CEQA language is on all action items presented for approval. It was moved by Vella and seconded by Davis to approve Resolution No. OB-45. Motion carried, 4-1. Fuhrman: No Vela: Yes Davis: Yes Gallagher: Yes Nguyen: Yes ORAL REPORTS 4.Cancellation of the Regular Meeting scheduled to be held on February 6, 2018, at 4:00 p.m. 33 Oversight Board of the Successor Agency to the Redevelopment Agency Special Meeting Minutes January 24, 2018 Page 3 of 3 5.Brief reports on activities, other brief announcements, and directives to staff. Finance Director William Fox briefly reported on the Bond Agency Rating update and the county consolidating the oversight board. With no further business, at 11:14 a.m., the meeting was adjourned by Chair Pro-Tem Gallagher. ________________________ Yvette Woodruff-Perez Mayor ATTEST: _________________________ Maria E. Ayala Secretary 34 City Council Agenda Item Report Agenda Item No. COV-282-2018 Submitted by: Matthew Ceballos Submitting Department: City Clerk Meeting Date: September 18, 2018 SUBJECT Abolish the Oversight Board of the Successor Agency to the Redevelopment Agency Recommendation: A. Find that the dissolution of the Oversight Board of the Successor Agency to the Redevelopment Agency does not constitute a “project” pursuant to section 15378(b)(2) of the Guidelines to the California Environmental Quality Act (“CEQA”), because it constitutes an administrative activity that will not result in direct or indirect physical changes to the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and B. Abolish the Vernon Oversight Board of the Successor Agency to the Redevelopment Agency. Backgroud: California Health and Safety Code Section 34179 required that there be an oversight board consisting of seven members established for each of the former California redevelopment agencies' successor agencies to supervise the activities of the successor agency and the wind down of the dissolved redevelopment agency's affairs pursuant to AB26. Due to Senate Bill 107, the Oversight Board of the Successor Agency to the Redevelopment Agency (OB) duties have now been consolidated into one of five Countywide Oversight Boards, as of July 1, 2018. The Los Angeles County Auditor-Controller (A-C) is responsible for providing administrative support staff to the consolidated Oversight Boards. Because the Vernon OB has no present purpose due to the County consolidation, Staff recommends it be abolished. Successor Agency staff will be responsible for submitting Agenda Entries and corresponding Supporting Documents to County Commission Staff per the County instructions. Fiscal Impact: None. ATTACHMENTS 1. Notice of Los Angeles County Oversight Boards Consolidation - July 1, 2018 2. Los Angeles County Condensed Instructions 35 JOHN NAIMO AUDITOR-CONTROLLER COUNTY OF LOS ANGE L ES DEPARTMENT OF AUDITOR-CONTROLLER KENNETH HAHN HALL OF ADMINISTRATION 500 WEST TEMPLE STREET, ROOM 525 LOS ANGELES, CALIFORNIA 90012-3873 PHONE: (213) 974-8301 FAX: (213) 626-5427 ADDRESS ALL CORRESPONDENCE TO: PROPERTY TAX APPORTIONMENT DIVISION 500 W. TEMPLE ST., ROOM 484 LOS ANGELES, CA 90012-3554 March 17, 2017 TO: FROM: All Appointing Agencies and Successor Agencies within Los Angeles County Guy Zelenski, Chief� Property Tax Apportionment Division SUBJECT: NOTICE OF LOS ANGELES COUNTY OVERSIGHT BOARDS CONSOLIDATION-JULY 1, 2018 In September 2015, the State of California approved Senate Bill No. 107 (SB 1 07) which guides the final technical steps in the dissolution of local redevelopment agencies. SB 1 07 calls for significant changes to the redevelopment dissolution process, with additional clarifications and regulatory amendments that are intended to streamline the dissolution process. SB 1 07 makes several process changes related to Oversight Boards. The legislation calls for counties with more than 40 Oversight Boards (i.e., Los Angeles County) to consolidate into five Oversight Boards. One Oversight Board for each of the five County Supervisorial Districts. Each consolidated Oversight Board shall have jurisdiction over each Successor Agency located within its borders. If a Successor Agency has territory located within more than one Supervisorial District, the County Board of Supervisors shall, no later than July 15, 2018, determine which Oversight Board shall have jurisdiction over that Successor Agency. SB 107 moves the date of Oversight Board consolidation from July 1, 2016 to July 1, 2018. Because of these provisions, on July 1, 2018 each of the local Oversight Boards in Los Angeles County will be consolidated into one of five Countywide Oversight Boards. The Los Angeles County Auditor-Controller (A-C) is responsible for providing administrative support staff to the consolidated Oversight Boards. The A-C may authorize another County entity to staff the consolidated Oversight Board or may select a city to , "' staff the board, with approval from the Department of Finance. The A-C will later survey jurisdictions to identify cities that are interested in staffing the consolidated Oversight Boards. · Help Conserve Paper-Print Double-Sided 'To Enrich Lives Through Effective and Caring Service" - 2 - 36 All Appointing Agencies and Successor Agencies within Los Angeles County March 17, 2017 Page 2 The five consolidated Oversight Boards will have the authority to oversee and direct the Successor Agencies to expeditiously retire all enforceable obligations and liquidate or dispose of assets identified in the Long Range Property Management Plan. The Oversight Board will also continue its role in approving the administrative cost allowance, as well as reviewing the Recognized Obligation Payment Schedule. SB 107 provides that the Oversight Board for a particular Successor Agency will cease to exist when the Successor Agency has been formally dissolved. The consolidated Oversight Boards will cease to exist when all of the Successor Agencies in the County have been formally dissolved. Pursuant to SB 1 07, each of the five consolidated Oversight Board members are appointed as follows: {1) One member may be appointed by the County Board of Supervisors. {2) One member may be appointed by the City Selection Committee established pursuant to Government Code Section 50270. {3) One member may be appointed by the Independent Special District Selection Committee established pursuant to Government Code Section 56332 for the types of special districts that are eligible to receive property tax revenues pursuant to Section 34188. {4) One member may be appointed by the County Superintendent of Education to represent schools if the superintendent is elected. If the County Superintendent of Education is appointed, then the appointment made pursuant to this paragraph shall be made by the County Board of Education. {5) One member may be appointed by the Chancellor of the California Community Colleges to represent community college districts in the County. {6) One member of the public may be appointed by the County Board of Supervisors. {7) One member may be appointed by the recognized employee organization representing the largest number of Successor Agency employees in the County. The Governor may appoint individuals to fill any Oversi'ght Board member position that has not been filled by July 15, 2018 or any member position that remains vacant for more than 60 days. The A-C will work with appointing entities to identify consolidated Oversight Board members and alternates. As previously mentioned, the A-C will be surveying jurisdictions to identify cities that are interested in providing administrative support staffing to the consolidated Oversight Boards. If you have questions or concerns about the Oversight Board consolidation process please contact me at (213) 97 4-8533 or gzelenski@auditor.lacounty.gov and Kristina Burns at (213) 97 4-8362 or kburns@auditor.lacounty.gov. - 3 - 37 All Appointing Agencies and Successor Agencies within Los Angeles County March 17, 2017 Page 3 GZ:KB c: John Naimo, Auditor-Controller - 4 - 38 Responsibilities •We are requesting that the Successor Agencies be responsible for submitting Agenda Entries and corresponding Supporting Documents to Commission Staff, including Staff Reports and Resolutions, via email, by the designated Submission Deadline Date (SDD). •Commission Services will secure necessary signatures from the Chair for resolutions and other documents, and will forward said documents to each Successor Agency and its counsel for submission to the State Department of Finance. •The Successor Agencies will continue their current interaction process with the Department of Finance (DOF) and shall be responsible for submitting required documents to the DOF, including the ROPS summary page, resolutions, and any other related documents. •We are requesting that the Successor Agencies advise Commission Staff of intended PowerPoint Presentations and provide the Presentation with the other required documents by the SDD. Commission Staff will provide the laptop, screen and projector. If utilizing a flashdrive at the meeting, please provide to Commission Staff no later than 30 minutes prior to the meeting. 39 The Successor Agencies will transmit their Agenda Entries and Supporting Documents to Commission Services at: LACOBSubmittal@bos.lacounty.gov SUBJECT LINE Must include information in the following order: ●Date of meeting using two-digit numbers (08-20-18) ●Name of City, i.e., (Pomona) ●Number of Agenda Items (2) Sample: 08-20-18; Pomona; 2 Submittal Process and Timeline 40 EMAIL Submittal Process BODY OF EMAIL Must include: ●The agenda entries and the order in which you want the items to appear. (Note: Entries may be adjusted for the continuity of the agenda). ●The number of supporting documents for each item after the entry. Sample: 1. Adopt a Resolution Approving the Sale of Property in the 1600 Block of West Mission Boulevard in Pomona, California (APN’s 8349-002-900, 8349-009-901, 8349-002-902 & 8349-003-900) to Golden Ticket Mission 71, LLC, for the Purchase Price of $565,000. (2) 2.Adoption of a Resolution Approving the Sale of 1300 S. Reservoir Street in Pomona, California (APN’s 8327-019-900 ) to Yum Yum Donut Shops, Inc. for the Purchase Price of $270,000. (2) 41 NOTE: Please appropriately label attachments upon submission in order to clearly identify which agenda entry it belongs to. 42 EMAIL Submittal Process – Supporting Documents – Late Submissions We are asking that the Successor Agencies contact Commission Staff by the SDD if your Supporting Document(s) will not be ready by the Agenda Posting Date. In that instance: Please provide the Agenda Entry and indicate what date the Supporting Documents will be available. Commission Staff will upload a link as a placeholder for the document on the Agenda, when launched will read: “Pending Submission” or “Documents were not available at the Posting of the Agenda. Documents are anticipated to be available at the meeting.” If we receive the documents prior to the posting of the Agenda, we will make the necessary copies. If the documents are received by Commission Staff after posting the Agenda, we are requesting that the Successor Agency brings 12 complete sets of the document to the meeting at least 30 minutes prior to the Call to Order. Extremely large documents may receive a bounce-back from our email server (Note: over 20 mb). If that occurs, we are requesting that the documents be provided on a flash drive or link. We are exploring other options for the transmittal of large documents, in the interim, we are requesting that they not be sent piecemeal. 43 City Council Agenda Item Report Agenda Item No. COV-223-2018 Submitted by: Matthew Ceballos Submitting Department: City Clerk Meeting Date: September 18, 2018 SUBJECT A Resolution of the City Council of the City of Vernon adopting an amended Biennial Code Review Update to the Master Conflict of Interest Code for the City of Vernon and all Agencies, Boards, and Commissions affiliated with the City Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve resolution adopting an amended and updated Master Conflict of Interest Code for the City of Vernon and all affiliated agencies, boards and commissions, which incorporates all recommendations from the various affiliated City of Vernon governing bodies and City staff review effective immediately; and C. Repeal all other existing Conflict of Interest Codes for the City of Vernon and all other City of Vernon affiliated governing bodies. Backgroud: The Political Reform Act requires each local agency to adopt and update its Conflict of Interest Code ("Code") biennially. The Code must enumerate the positions "which involve the making or participation in the making of decisions which may foreseeably have a material effect on any financial interest of that position." The Code must also specify the categories of financial disclosure that are required for each designated position. Each individual holding a position listed within the Code must file a "Statement of Economic Interest" (the "Form 700") and disclose his or her financial interests in the specified categories. The City, and its affiliated agencies, boards and commissions reviewed their conflict of interest codes in the manner prescribed by Government Code Sections 87302 (a) and 87303. Staff recommends the approval of the proposed Master Conflict of Interest Code which incorporates the review and recommendations from City Staff, and City-affiliated agencies, boards, and commissions. All recommendations have been reviewed and approved by the Office of the City Attorney. Fiscal Impact: None. ATTACHMENTS 1. Biennial Code Review - Summary of Recommended Changes 2. Resolution - Master Conflict of Interest Code 44 COV - 2018 Biennial Code Review - Summary of Recommended Changes Positions REQUIRING Review Department Position Title Disclosure Categories & Notes City Administration Executive Assistant to the City Admin.1, 2, 3 City Administration Public Information Officer 1, 2, 3 City Attorney Legal Administrative Analyst 1, 2, 3 Admin Analyst Position In City Admin Is A Designated Filing Position With Corresponding Disclosure Categories 1, 2, 3 Finance Assistant Buyer 2, 3 Finance Business And Account Supervisor 1, 2, 3 Same Classification Exists In VPU Finance Buyer 2, 3 Fire Assistant Fire Marshal 1, 2, 3 Fire Fire Administrative Analyst 1, 2, 3 Admin Analyst Position In City Admin Is A Designated Filing Position With Corresponding Disclosure Categories 1, 2, 3 Fire Fire Code Inspector, Senior 1, 2, 3 Health Deputy Director Of Health And Environmental Control 1, 2, 3 Health Environmental Specialist, Temp 1, 2, 3 Public Works Building And Planning Manager 1, 2, 3 Public Works Fleet Supervisor 1, 2, 3 45 Public Utilities Administrative Analyst 1, 2, 3 Public Utilities Assistant Civil Engineer 2, 3 Public Utilities Assistant Resource Scheduler 2, 3 Public Utilities Assistant General Manager Of Public Utilities 1, 2, 3 Public Utilities Business And Account Supervisor 1, 2, 3 Same Classification Exists In Finance Public Utilities Electric Service Planner 1, 2, 3 Public Utilities Engineering Aide 2, 3 Public Utilities Integrated Resource Manager 1, 2, 3 Public Utilities Key Accounts Specialist 1, 2, 3 Public Utilities Principal Electrical Engineer 1, 2, 3 Public Utilities Principal Resource Planner 1, 2, 3 Public Utilities Principal Resource Scheduler/Trader 1, 2, 3 Public Utilities Utilities Compliance Administrator 1, 2, 3 Public Utilities Utilities Compliance Analyst 2, 3 Public Utilities Utilities Dispatcher, Senior 2, 3 Public Utilities Water Administrator 1, 2, 3 Public Utilities Water Foreman 1, 2, 3 Public Utilities Water Project Coordinator 1, 2, 3 Public Utilities Water Project Specialist 1, 2, 3 Public Utilities Water Superintendent 1, 2, 3 46 Positions to be ABOLISHED from COI: Department Position Title Notes City Administration Purchasing Agent Finance Purchasing Agent Finance Purchasing Assistant Finance Risk Manager Health Chief Deputy Director of Health and Environmental Control Public Works Deputy Director of Public Works, Water & Development Services Public Works Director of Public Works, Water & Development Services Public Works Public Works and Water Foreman Public Works Public Works and Water Superintendent Public Works Public Works Foreman Public Works Public Works Water Project Coordinator Public Utilities Director of Gas and Electric Public Utilities Electrical Resources Planning and Development Manager Public Utilities Supervising Electrical Engineer Public Utilities Telecommunications System Engineer Public Utilities Utilities Compliance Manager 47 Departments with NO CHANGES Police City Clerk Human Resources Department Title Changes Old Title NEW TITLE Public Works, Water and Development Services Department Public Works Department Gas and Electric Department Public Utilities Bodies to ABOLISH Industrial Development Authority Vernon Historical Preservation Society 48 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING AN AMENDED MASTER CONFLICT OF INTEREST CODE FOR DESIGNATED CITY OFFICERS AND EMPLOYMENT CLASSIFICATIONS AS REQUIRED BY THE POLITICAL REFORM ACT, AND REPEALING ALL RESOLUTIONS IN CONFLICT THEREWITH WHEREAS, on September 20, 2016, the City Council of the City of Vernon adopted Resolution No. 2016-51 adopting a Master Conflict of Interest Code for the City of Vernon and all Agencies, Boards, and Commissions affiliated with the City that incorporates by reference the standard model conflict of interest code of the Fair Political Practices Commission; and WHEREAS, the Political Reform Act (Government Code Sections 81000, et seq.), requires state and local government agencies to adopt and promulgate conflict of interest codes for each department of the City; and WHEREAS, the Fair Political Practices Commission (the “FPPC”), has adopted a regulation (2 Cal. Code of Regulations Section 18730), that contains the terms of a standard conflict of interest code and may be incorporated by reference as the City’s code; and WHEREAS, the standard conflict of interest code may be amended by the FPPC after public notice and hearing to conform to amendments in the Political Reform Act; and WHEREAS, Section 4.5 of the Charter of the City of Vernon provides that regulations pertaining to any subject or model codes may be adopted by reference, in their original form or with amendments; and WHEREAS, Government Code Section 87306.5 requires the City 49 - 2 - to review and revise its Master Conflict of Interest Code biennially in even-numbered years; and WHEREAS, in accordance with Government Code Sections 87306 and 87306.5, the Master Conflict of Interest Code has been reviewed; and WHEREAS, the City Council of the City of Vernon has deleted, added and/or modified certain job titles and wishes to adopt a Master Conflict of Interest Code for the City of Vernon and all agencies, boards and commissions to reflect current positions for designated employees required to report financial interests under designated disclosure categories. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378. SECTION 3: Effective September 18, 2018, the City Council of the City of Vernon hereby adopts the Master of Conflict of Interest Code, by reference, the terms of 2 Cal. Code of Regulations Section 18730, and any amendments to it duly adopted by the FPPC. That Regulation, along with Appendix No. 1, designating positions and establishing disclosure requirements, which is attached hereto and incorporated by reference, shall constitute the Master Conflict of 50 - 3 - Interest Code of the City of Vernon. SECTION 4: The following positions are not covered by this Master of Conflict of Interest Code because individuals holding these positions must file under Government Code Section 87200, and, therefore, are listed for informational purposes only: Mayor, City Administrator, City Attorney, City Treasurer, Chief Administrative Officer, City Council members, and other public officials who manage public investments. Individuals holding the above-listed positions may contact the FPPC for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The FPPC makes the final determination whether a position is covered by Government Code Section 87200. SECTION 5: The City Council of the City of Vernon hereby delegates the authority to carry out the duties of filing officer to the City Clerk or Deputy City Clerk, and individuals holding designated positions shall file their statements with the City Clerk, or Deputy City Clerk, who will retain the statements and make the statements available for public inspection and reproduction pursuant to Government Code Section 81008. SECTION 6: All resolutions or parts of resolutions, specifically Resolution No. 2016-51, not consistent with or in conflict with this resolution are hereby repealed. / / / / / / / / / / / / / / / / / / 51 - 4 - SECTION 7: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, of the City of Vernon shall cause this resolution and the City Clerk’s certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 18th day of September, 2018. Name: Title: Mayor / Mayor Pro-Tem ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Zaynah Moussa, Senior Deputy City Attorney 52 - 5 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. _______, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, , and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of September, 2018, at Vernon, California. Maria E. Ayala, City Clerk (SEAL) 53 1 APPENDIX NO. 1 The positions listed below are designated positions in the City of Vernon. DESIGNATED POSITIONS DISCLOSURE CATEGORIES CITY OF VERNON: CITY ADMINISTRATION DEPARTMENT: Administrative Analyst 1, 2, 3 Deputy City Administrator 1, 2, 3 Economic Development Manager 1, 2, 3 Executive Assistant to the City Administrator 1, 2, 3 Information Technology Analyst 1, 2, 3 Information Technology Analyst, Senior 1, 2, 3 Information Technology Manager 1, 2, 3 Information Technology Programmer/Analyst 1, 2, 3 Information Technology Technician 1, 2, 3 Public Information Officer 1, 2, 3 CITY ATTORNEY DEPARTMENT: Deputy City Attorney 1, 2, 3 Deputy City Attorney, Senior 1, 2, 3 Legal Administrative Analyst 1, 2, 3 CITY CLERK DEPARTMENT: City Clerk 1, 2, 3 Deputy City Clerk 2, 3 FINANCE/TREASURER DEPARTMENT: Assistant Buyer 2, 3 Assistant Finance Director 1, 2, 3 Business and Account Supervisor 1, 2, 3 Buyer 2, 3 Deputy City Treasurer 1, 2, 3 FIRE DEPARTMENT: Assistant Fire Chief 1, 2, 3 Assistant Fire Marshal 1, 2, 3 Fire Administrative Analyst 1, 2, 3 Fire Battalion Chief 1, 2, 3 Fire Chief 1, 2, 3 Fire Code Inspector 1, 2, 3 Fire Code Inspector, Senior 1, 2, 3 Fire Marshal 1, 2, 3 54 2 HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT: Deputy Director Of Health And Environmental Control 1, 2, 3 Director of Health and Environmental Control 1, 2, 3 Environmental Specialist 1, 2, 3 Environmental Specialist, Temp 1, 2, 3 Environmental Specialist, Senior 1, 2, 3 HUMAN RESOURCES DEPARTMENT: Director of Human Resources 1, 2, 3 Human Resources Analyst 2, 3 Human Resources Analyst, Senior 1, 2, 3 POLICE DEPARTMENT: Police Captain 1, 2, 3 Police Chief 1, 2, 3 Police Lieutenant 1, 2, 3 PUBLIC WORKS DEPARTMENT: Assistant Engineer 1, 2, 3 Assistant Planner 1, 2, 3 Associate Engineer 1, 2, 3 Building Inspector, Senior 1, 2, 3 Building And Planning Manager 1, 2, 3 Civil Engineer 1, 2, 3 Electrical Inspector 1, 2, 3 Fleet Supervisor 1, 2, 3 Plumbing and Mechanical Inspector 1, 2, 3 Principal Civil Engineer 1, 2, 3 Project Engineer 1, 2, 3 Stormwater and Special Projects Analyst 1, 2, 3 PUBLIC UTILITIES: Administrative Analyst 1, 2, 3 Assistant Civil Engineer 2, 3 Assistant General Manager Of Public Utilities 1, 2, 3 Assistant Resource Scheduler 2, 3 Associate Electrical Engineer 2, 3 Associate Resource Scheduler 2, 3 Business And Account Supervisor 1, 2, 3 Electrical Engineer 2, 3 Electric Service Planner 1, 2, 3 Engineering Aide 2, 3 Gas Systems Superintendent 1, 2, 3 General Manager Of Public Utilities 1, 2, 3 Key Accounts Specialist 1, 2, 3 55 3 Principal Electrical Engineer 1, 2, 3 Principal Resource Planner 1, 2, 3 Principal Resource Scheduler/Trader 1, 2, 3 Resource Planner 2, 3 Resource Scheduler 2, 3 Utilities Compliance Administrator 1, 2, 3 Utilities Compliance Analyst 2, 3 Utilities Dispatcher 2, 3 Utilities Dispatcher, Senior 2, 3 Utilities Engineering Manager 1, 2, 3 Utilities Operation Manager 1, 2, 3 Water Administrator 1, 2, 3 Water Foreman 1, 2, 3 Water Project Coordinator 1, 2, 3 Water Project Specialist 1, 2, 3 Water Superintendent 1, 2, 3 ALL DEPARTMENTS: Consultants * BUSINESS AND INDUSTRY COMMISSION: Chairperson 1, 6 Commission Member 1, 6 Consultants 1, 6 Executive Director 1, 6 Legal Counsel 1, 6 Secretary 1, 6 Vice Chairperson 1, 6 GREEN VERNON COMMISSION Chairperson 1, 6 Commission Counsel 1, 6 Commission Director 1, 6 Commission Member 1, 6 Consultants * Secretary 1, 6 Vice Chairperson 1, 6 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY Chairperson 1, 6 Consultants * Directors 1, 6 Executive Director 1, 6 Legal Counsel 1, 6 Treasurer 1, 6 56 4 Vice Chairperson 1, 6 VERNON CommUNITY FUND GRANT COMMITTEE Chairperson 1, 6 Committee Members 1, 6 Consultants 1, 6 Counsel 1, 6 Executive Director 1, 6 Secretary 1, 6 Treasurer 1, 6 Vice Chairperson 1, 6 VERNON HOUSING COMMISSION Chairperson 1, 4, 5 Commission Counsel 1, 4 ,5 Commission Director 1 ,4, 5 Commissioner 1, 4, 5 Consultants * Secretary 1, 4, 5 Treasurer 1, 2, 3 Vice Chairperson 1, 4, 5 *Consultants who fill a “designated position” must file in the same manner as a direct employee filling the same “designated position” would be required to file. With respect to consultants that do not fill a “designated position” listed herein, the City Administrator shall determine in writing if a particular consultant performs a range of duties requiring disclosure under this Code. The City Administrator’s written determination shall include a description of the consultant’s duties and a statement of the disclosure required. A copy of that determination shall be filed with the City Clerk and a copy forwarded to the City Council. 57 5 Disclosure Categories Individuals holding designated positions must report their interests according to the following corresponding disclosure categories to which their position has been assigned. Such individuals shall be required to disclose such interests to the extent that their economic interests may foreseeably be affected materially by any decision made or participated in by the individual by virtue of his or her position. 1. All Vernon Real Property. All interests in real property within the City of Vernon, within two miles of the City, or within two miles of any City controlled property. Real property used primarily as the official’s personal residence (such as a home or personal vacation home) need not be disclosed. 2. All Vernon Investments. All investments and business positions from sources located in, doing business in, or planning to do business in the City of Vernon. 3. All Vernon Income and Gifts. All income, including loans, gifts and travel payments, from sources located in, doing business in, or planning to do business in the City of Vernon. 4. Vernon Housing Investments. Investments or business positions in sources which provide services, goods, supplies, materials, equipment or machinery of the type utilized for City of Vernon controlled housing. 5. Vernon Housing Related Income and Gifts. Income, including loans, gifts and travel payments, from sources which: a. Have an interest in residential property in the City, within two miles of the City, or within two miles of residential property controlled by the City; or b. Provide services, goods, supplies, materials, equipment or machinery of the type utilized for City of Vernon controlled housing. 6. Board Members. All investments, business positions and sources of income (including loans, gifts and travel payments) which are subject to the authority and/or subject matter jurisdiction of the Board, Agency, Authority, Committee, or Commission on which the member serves. 58 6 CITY OF VERNON et. al. CONFLICT OF INTEREST CODE The Political Reform Act of 1974, as amended (Government Code Sections 81000, et seq.), requires state and local government agencies to adopt conflict of interest codes. The Fair Political Practices Commission has adopted a regulation, 2 California Code of Regulations Section 18730, which contains the terms of a standard conflict of interest code which may be incorporated by reference and which may be amended by the Fair Political Practices Commission after public notice and hearing to conform to amendments of the Political Reform Act. The terms of the standard conflict of interest code in 2 California Code of Regulations Section 18730 and any amendments thereto, along with Appendix A and Appendix B in which officials and employees are designated and disclosure categories are established, are hereby incorporated by reference and shall constitute the Conflict of Interest Code. Members of the governing body shall not be financially interested in any contract made by the governing body or in any contract they make in their capacity as members of their respective governing body as provided in Government Code Sections 1090, et seq. A member shall not be considered to be financially interested in a contract if his or her interest is included within a legally recognized exception. 59 City Council Agenda Item Report Agenda Item No. COV-317-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: September 18, 2018 SUBJECT Approval of City Payroll Warrant Register No. 747 Covering the Period of August 01 through August 31, 2018 Recommendation: A. Approve City Payroll Warrant Register No. 747 which totals $4,672,442.60 and consists of the following: 1) Ratification of direct deposits, checks and taxes totaling $3,714,961.40. 2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $957,481.20. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared City Payroll Warrant Register No. 747 covering claims and demands presented during the period of August 01 through August 31, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS 1. City Payroll Warrant Register No. 747 60 Raquei Franco 1 9′1lr2018 8:48 AM PAYROLL WARRANT REGISTER CIy of Vernon No.747 Month of August 2018 I hereby Certify: that claims or demands covered by the above listed warrants have been audited as to accuracy and availability of funds for payments thereof; and that said claims or demands are accurate and that funds are available for payments thereof. This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Council of the City of Vernon and that all of said warrants are approved for pay- ments DATE DATE WilliarTI Fox Page 1 of 1 PayrollWarranl Regider Memo : Waranl Director of Finance Dab ゝC?項・6゛ 二RI`|■ パ〉|` 61 Pavro∥s reported forthe month of Auoust: 07/08/18-07/21/18, 07/03/18-07/21/18, 07′22/18-03/04/18, 08705/18‐08/18′18, 08′05/18‐08/18/18, Payment Method Date Paydate 03/02′18 Paydate 03/02′18 Paydate 08/16′18 Paydate 08/30′18 Paydate 08/30′18 Payment Description Amount Total net payroll and payroll taxes CHECKS ACH ACH CHECKS ACH ACH CHECKS ACH ACH CHECKS ACH ACH ACH ACH 08′02ノ 18 08′02′18 08/02/18 08/02/18 08/02′18 08/02/18 08′16′18 08′16/18 08/16′18 03/30′18 03/30′18 08/30/18 08/30/18 03/30′18 08′02/18 08′02/18 08702/18 08/02/18 08/02/18 08′02/18 08′02/18 08/02′18 08/16′18 08/16′18 08/16′18 08/16′18 08′16′18 08′16/18 08′16/18 03/30′18 08/30/18 08/30′18 08′30′18 08′30/18 08′30/18 08′30/18 03/30/18 Net payroll, checks Net payroll, direct deposits Payroll taxes Net payroll, checks Net payroll, direct deposits Payroll taxes Net payroll, checks Net payroll, direct deposits Payroll taxes Net payroll, checks Net payroll, direct deposits Payroll taxes Net payroll, direct deposits Payroll taxes S 12,02101 874,50392 242,29749 91000 61194546 13,58562 17,26772 935,13667 279,76982 16,74907 953,23476 285,21606 15,06761 7,25619 3,714,96140 41,42520 251,54873 2,81906 40874 3,92506 3,29900 1,81325 21,88054 43,15225 259,46280 2,81906 2,73600 40874 3,29900 1,81325 42,83461 251153202 2.45030 98941 40874 3,29900 1,90225 13,25419 957,481.20 ACH ACH ACH 600584 ACH ACH ACH ACH ACH ACH ACH ACH 600693 ACH ACH ACH ACH ACH 600835 600815 ACH ACH ACH ICMA CalPERS Califo「nia State Disbursement Unt U S DeptofEduca∥on IBEW Dues Vernon Firemen's AssociaJon Vernon Po∥ce Ofrcersi Bendnt Associalon CalpERS ICMA CalPERS California State Disbursement Unl Teamsters Loca1 911 U S Dept Of Education Vernon Firernen's Association Vernon Police OfFcers'Benent Associa∥on iCMA CalPERS California State Disbursement Unl Franchise Tax Board U S DeptofEduca∥on Vernon Firemen's AssociaJon Vernon Po∥ce Officers'Beneft Associa∥on lCMA Payroll related disbursements, paid through General bank account Total net payroll, taxes, and related disbunsements S 4,672,442.60 62 City Council Agenda Item Report Agenda Item No. COV-319-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: September 18, 2018 SUBJECT Approval of Gas Account Warrant Register No. 250 Covering the Period of August 28 through September 10, 2018 Recommendation: A. Approve Gas Account Warrant Register No. 250 which totals $838,375.00 and consists of the following: 1) Ratification of electronic payments totaling $838,375.00. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Gas Account Warrant Register No. 250 covering claims and demands presented during the period of August 28 through September 10, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS 1. Gas Account Warrant Register No. 250 63 CiTY OF VERNON GAS ACCOUNT WARRANT REGISTER NO.250 SEPTEMBER l■2018 I hereby certify that claims and/or demands included in above listed warrant register have been audited for accuracy and availability of funds for payments and that said claims and/or demands are accurate and that the funds are available for payments thereof. atV/&u-%f VV∥liam Fox This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Council of the City of Vernon and that all of said warrants are approved for payments except Warrant Numbers: 互理 型 墜 L上 上二ZttlL墜 Printed:9/11/2018 7:29:55AM 64 CiTY OF VERNON GAS ACCOUN「 WARRANT REGISTER NO.250 SEPTEMBER 18,2018 ELECrRONIC κCOuNr■‐ HVttc ‐ 三二 ||=|| ■ぽl.茫 驚誦事vEN00R NAME ANOI"UIMBFRI 二 NvMo「|||||||| 三二二AMOUNT DESCRIPT'ON ‐ | ■■■|■■■1 lNVOiCE 001581-THE GAS COMPANY 056.5600.500160 S 838′375.00 Natural Gas 07/18 201807GS025 08/30/2018 744 5838′375.00 TOTAL ELECTRONIC s 838,375.00 Printed:9/11/2018 7:29:5SAM Pase 1 of 2 65 CITY OF VERNON GAS ACCOUNT WARRAN「REGiSTER NO.250 SEPTEMBER l■2018 RECAP BY FUND 056-NATURAL GAS GRAND TOTAL TOTAL CHECKS TO BE PRINTED 0 ELECTRONiC TOTAL EARLY CHECK TOTAL WARRANT TOTAL GRAND TOTALS S 838,375.00 S 0.00 5 0.00 5 838,375.00 5 838,375.00 S 0.00 S 0.00 S 838,375.00 Printed:9/11′2018 7:29:5SAM Paae 2 of 2 66 City Council Agenda Item Report Agenda Item No. COV-318-2018 Submitted by: John Lau Submitting Department: Finance/ Treasury Meeting Date: September 18, 2018 SUBJECT Approval of Operating Account Warrant Register No. 7 Covering the Period of August 28 through September 10, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 7 which totals $5,921,883.80 and consists of the following: 1) Ratification of electronic payments totaling $5,670,595.94. 2) Ratification of the issuance of early checks totaling $226,142.01. 3) Authorization to issue pending checks totaling $25,145.85. 4) Voided check No. 600789 totaling $500.00. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 7 covering claims and demands presented during the period of August 28 through September 10, 2018, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: None. ATTACHMENTS 1. Operating Account Warrant Register No. 7 67 CiTY OF VERNON OPERAT:NG ACCOUNT WARRANT REGlSTER NO。7SEPTEMBER 18′2018 I hereby certify that claims and/or demands included in above listed warrant register have been audited for accuracy and availability of funds for payments and that said claims and/or demands are accurate and that the funds are available for This is to certify that the claims or demands covered by the above listed warrants have been audited by the City Council of the City of Vernon and that all of said warrants are approved for payments except Warrant Numbers: Void Checks: 500789 FinanCe Director 闘α…襲じc口 てぃ晨R`1■ も` payments thereof. w∥liam Fox P“nted:9/11ノ 20187:21:39AM 68 C:TY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSTER NO.ア SEPTEMBER 18′2018 ELECrRONiC ACCOUNr :NVOiCE PAYMEN「 PAYMENT PAYMENr VENDOR NAME AND NUMBER NUMBER AMOUNr D曖 てR]「■ON :NVOiCE P。0。■ DATE NUMBER AMOUNT 005182-ANTHEM BLUE CROSS 011.1026.502031 S 011.1026.502031 S 011.210222 S 020210222 S 055.210222 S 056210222 5 057.210222 S 011.210222 5 020210222 S 055.210222 S 056.210222 5 057.210222 S 011210222 S 011.210222 S 011.210222 S 011.210222 S 011.210222 S 011.210222 5 055.210222 S 0111004.530034 S 324.18 Cobra 5,811.21 Early Retirees 2t,788.32 Dental PPO lnsurance: Payment 1,295.60 Dental PPO lnsurance: Payment 4,188.30 Dental PPO lnsurance: Payment 398.56 Dental PPO lnsurance: Payment 62.20 Dental PPO lnsurance: Payment 1,388.il Dental HMO lnsurance: Payment 135.05 Dental HMO lnsurance: Payment 321.82 Dental HMO lnsurance: Payment 45.02 Dental HMO lnsurance: Payment 5.74 Dental HMO lnsurance: Payment 132.83 EE1045 Being Billed by City 148.98 EE0835 Added Deps to be Adj Next Bill -90.42 EE0957 Removed Deps & Changed Plan to -14.36 EE1064 Added Dep to be Adj Next Bill -45.02 New EE1104 to be Added Next Bill 14.35 EE1101 New Hire fr Last Bill 58.42 EE1102 New Hire fr Last Bill 1.32 RoundingAdjustment 433592E 578188D Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 Ben209247 7339 S 35,970.76 Printed:9/11′2018 7:21:39AM 08/30/2018 Page l of 49 69 CITY OF VERNON OPERATING ACCOuNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 ELECrRONIC ~1 ‐ ‐ ‐‐ ‐‐PAVMENT PAYMENT ‐ PAYMENT V=NDOR NAMEAND NUMBER ■ ‐ NUMBLR■ ■ ■ IAMOむ Nす OESCR,p■ON‐ ‐ | ‐ ・ ■■ | ■ INVOiC= ■ ・ | |:0.1 ・ ・ ・ DATEI ・ ‐‐1む Mi:n ‐ |‐ ・ AMOむ NT oo5772- BLUE SHIELD OF CALIFORNIA 011.1026.502031 s 011.1025.502031 s otL.2to227 s o20.2l022r s 055.210221 s 056.210221 s os7.2to22L s oLL.2tO221 s o20.2to22l s 055.210221 s ot1.2LO227 s 020.21022r s 055.210227 s os6.2to22l s ott.2to221 s 020.2!022t s o55.2t1221 s 057.2r022L s 0L1..21:0227 s oLt.ztoz2t s ott.2to22L s olt.2to227 s 011.2t0227 s Printed: 9/11/2018 7:21:39AM 60,659 32 Earlv Rejrees 3,991.03 Cobra lll′007.54 MediCalHigh HMO:Payment 7′604.89 MedicalHigh HMO:Payment 28′604.73 Medica!High HMO:Payment 4,753 80 MedicalHigh HMO:Pavment 539.50 Medica!High HMO:Pavment 18′881 82 Medical High PPO:Payment 239.00 Medica!High PPO:Pavment 3′824.18 Medical High PPO:Pavment 46′955.22 Medica:HSA PPO:Pavment 3′903.34 MediCal HSA PPO:Pavment 4′351.78 Medica:HSA PPO:Pavment 557.62 Medical HSA PPO:Pavment 69,404 92 Medica:Low HMO:Payment 3′215.80 MedicalLow HMO:Payment 15′981.56 Medica:Low HMO:Pavment 238.20 MedicalLow HMO:Pavment l′006.07 EE1045 Being Bi:ied by Citv 3′596.82 COBRA EE1067 to be Adi NeXt Bill ‐1,798.40 EEl104 to be Added Next B∥!1,157.00 EEl101Ju!y Prem 703.79 E[0836 July Prem 181980010926 181980010946 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Ben209249 Page 2 of49 70 CllY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO.7 SEPttEMBER 18′2018 005172- BLUE SH:ELD OF CAL:FORN:A 055210221 011.210221 011.1004.530034 557.62[El102 NeW Hire Adj fr Last Bill -633.34 EE1064 Added DeptO be Adi Next B∥|2.22 Rounding Adiustment Ben209249 Ben209249 Ben209249 08/30/2018 7340 S 389′30603 001605- LUZ MARTINEZ 011.1001.502030 S 5OO.OO HSA Employer Contribution O9lO]./78-080818 08/30/2018 7341 5 500.00 001906‐W:LLIAM DAV:S 011.1001502030 S 500 00 HSA Employer Contributlon 09/01/18~080718 08/30/2018 7342 5 50000 003158-AETNA HEALTH OF CALIFORN:A 011.1026.502031 011.1026.502031 10,053.64 Medicare PPO Re●rees 2′656.52 Medicare HMO Reづ rees 31232143 31232930 08/30/2018 7343 S 12,710.16 005929-ACCELA′!NC 011.9019.590110 011.9019590110 INVACC41076 !NVACC41076 011.0013285 0110013285 L,67 0.45 Accela Decade EnvisionConnect Hosti ng 3,942.80 Accela Decade EnvisionConnect Hosting 08/30/2018 7344 S 5′61325 000267‐BROADBAND LLC 0571057500173 S 4′250.00 Dedicated lnternet Service~IN09152018200374 057.00000534 08/30/2018 7345 S 4′250.00 004500‐lCE US OTC COMMODITγ MARKErS, 1′250.00 Printed:9/11/20187:21:39AM 0559200.596200 S 1,250.00 0TC Commission AttuStment 718001688088 08/30/2018 7346 S PaRe 3 of49 71 CITY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 003053- LEVEL3 COMMUN:CAT10NS, 057.1057.500173 S LLC 4,554.05 Fiber Optic lnternet Access Contract -72308278 0570000051 08/30/2018 7347 5 4,55405 005149-SHARE CORPORAT10N 011120010 011120010 011120010 011.120010 011120010 011120010SSSSSS 182.96 0515-414 Gel Vandal Mark Remover′ 13020 0515‐450 HD:C Uitra‐Qt.′#04190103 315.00 0515-473 PeaPod il―Kivvi Grapefruit. 26490 0620-990 Sunscreen Lotion Packs. 85.34 Freight 84.85 Sales Tax 9 5% 62984 62984 62984 62984 62984 62984 0110013292 011.0013292 011.0013292 011.0013292 011.0013292 08/30/2018 7348 S 1′063.25 001079‐S!EMENS:NDUSTRY′lNC 011.1043.590000 S 695.70 Traffic Signal Maintenance 5620021471 08/30/2018 7349 S 695.70 000059‐SO CALED!SON 055.9200.500170 055.9200.500170 055.9200.500170 67,760.00 VictoⅣille‐Lugo vernon 08/18 24′669.00 Laguna Be∥08/18 160′160.00 Mead‐Laguna Be∥08/18 7500938792 7500938793 7500938794 08/31/2018 7350 S 252′589.00 001581‐THE GAS COMPANY 0565600550022 S 131′288.39 Period:07/18 080918 08/28/2018 7351 S 131,288.39 006347-YOURMEMBERSHIP.COM′ !NC 249.00 P“nted:9/11ノ 20187:21:39AM 011.1026.550000 S 249 00 JOb Pos●ng R36751237 08/30/2018 7352 5 Page 4 of 49 72 C:lY OF VERNON OPERAT,NG ACCOUNT WARRANT REGlSTER NO.7 SEPTEMBER 18′2018 005559-PAESSLER AG 011.9019.590110 011.9019.5901105S 4′016.25 PRTG 2500-36 maintenance~ -602.44 15%EDU/NGO/GOV R20180702125030 011.00132711 R20180702125030 011.00132711 08/30/2018 7353 S 002517-SO CAL PUBLIC POWER AUTHORITY 055.7200.596702 5 88′183.15 Resolutlon Bi:!ing 08/30/2018 7354 S 88′183.15 005371‐DC CONSUピ 「lNG SERV!CES′ LLC 055.8200.590000 5 184,250.78 EmergencyTurbineRepair 22529 08/30/2018 7355 S 184′25078 Printed:9/11/20187:21:39AM Page 5 of49 ELECrRONIC 73 CiTY OF VERNON OPERATING ACCOUNT WARRANT REGiSttER NO.7 SEPTEMBER 18′2018 ELECTRONlC PAVME嘔 ,~ME"TI‐‐PAYM「NT tビ 1面 高 漁 :1[:::17●M‐|■■淵 講 :轟 :鳳 61■■――・ 歯 ぬ “ ‐―16。 「 ‐ ・ DATE‐‐ DATE NUMB「RI I AMoU町 2182888 2182888 2182888 2182888 2182888 2182888 2182889 2182889 2182889 2182889 2182889 2182889 2182889 000209‐ MERR!MAC ENERGY GROUP 011 120030 011120030 011.120030 011120030 011.120030 011120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 011.120030 5,981.57 DieselFuel. 7.67 AB32 Fee 5 07 Federa1 0il Spill Tax 852.48 State Diesel Excise Tax 2 37 Lust Fee 914.49 Clear Diesei Sales Tax 9,074.37 Unleaded Fuel. 13.83 CA Enviro/Fed Oil Sp∥I Tax 5.90 CA Ch∥dhood Lead Fee 10.93 AB32 Fee l′638.81 State Gasoline Excise Tax 3.93 Lust Fee 483.61 Fue:Sales Tax 4.50% 011.0013309 011.0013309 011.0013309 011.0013309 0110013309 011.0013309 011.0013309 0110013309 0110013309 0110013309 011.0013309 08/31/2018 7356 S 18′99503 002517‐SO CAL PUBLIC POWER AUTHORITY 0559200.500154 S 137′338.17 Astoria 2 So:ar Praect ATSP0818 08/31/2018 7357 S 137′338.17 Printed:9/11/20187:21:39AM Page 6 of 49 74 CITY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO.7 SEPttEMBER 18′2018 002412-CALIFORNIA!SO 055.9200.500150 S 0559200.500150 S 055.9200.500190 S 0559200.500170 S 055.9200.500150 S 0559200.500150 S 055.9200.500150 S 055.9200.500190 S 055.9200.500150 S 0559200.500170 S 055.9200.500190 S 0559200.500210 S 0559200.500150 S 0559200.500210 S Recalculation Charges 04/15 Recalculation Charges 11/15 Recalculation Charges 11/15 Recalculation Charges 11/15 Recalculation Charges 05/15 Recalculation Charges 12/14 Recalculation Charges 03/15 Recalculation Charges 03/15 Recalculation Charges 08/18 Recalculation Charges 08/18 Recalcu lation Charges 08/18 Recalculation Charges 08/18 lnitial Charges 08/18 lnitial Charges 08/18 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 201808283139488 200 49.31 797.10 318 ‐186.64 6516 683.99 96.24 -0.68 55′035.63 2′421.41 492.88 220.41 203′02104 16′565.91 Pnnted:9/11/20187:21:39AM Page 7 of 49 75 C:TY OF VERNON OPERATING ACCOUNT WARRANT REGiSIER NO.フ SEPttEMBER 18′2018 002412-CA日 FORNIA iSO 0559200.500170 0559200.500190 -49′10793 !nija:Charges 08/18 ‐6′793.03 :ni●al Charges 08/18 201808283139488 200 201808283139488 200 09/05/2018 7358 S 223,363.98 005506‐ BEST BEST&KRIEGER′LLP 011.1024.593200 5 28,549.51 Re: lnvestigation of Health Department 828256 09/05/2018 7359 S 28′549.61 003037‐AIR RESOURCES BOARD 0558200500230 S 88.00 AB Cost of lmplementation Fee Regulation lNVC118255 09/05/2018 7360 S 88.00 005155-STEVEN FROBERG 0111021.596200 S 100.00 Grant Committee StiPend 081518 09/05/2018 7361 S 100.00 006198‐JRM 0558100.596200 S 36′330.67 Security Services 1910 09/05/2018 7362 5 36′330.67 002459‐PORT CANAVERAL PWR CONSULTANTS 055.9000.596200 5 26′000.00 Consul●ng Services VERNPVHJULY2018 09/05/2018 7363 S 26′000.00 005433‐RUTAN 8tTUCKER′LLP 011.1024.593200 S 0111024593200 S 011.1024.593200 S 0111024.593200 S 011.1024.593200 S Re: General Re: Torres/Ong Litigation Re: Garcia-Ma rtinez Litigation Re: General Labor Re: Malkenhorst Enforcement of Judgment 110.00 10,024.35 16463 175.00 1′026.39 815223 815224 815225 815226 815414 11′500.37 Printed:9/11/20187:21:39AM 09/05/2018 7364 S Page 8 of49 76 CITY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSIER NO。7SEPTEMBER 18′2018 003407-VERNON POLICE OFFICERS BENEF!T 011210250 1,902.25 Police Association Member Dues: Payment Ben209673 08/30/2018 7365 S 1′902.25 003141-VERNON FIREMENS ASSOCIAT10N 011.210250 3,299.00 Fire House Fund: Payment Ben209675 08/30/2018 7366 S 3′299.00 003168‐lCMA RETIREMENT TRUST 457 011.210220 020210220 055.210220 056210220 057.210220 011.210220 S 32′578.62 5 883.54 S 7′971.93 S l′325.53 5 74.99 5 13′254.19 Deferred Compensation: Payment Deferred Compensation: Payment Deferred Compensation: Payment Deferred Compensation: Payment Deferred Compensation: Payment Deferred Compensation: Payment" Ben209663 Ben209663 Ben209663 Ben209663 Ben209663 Ben209663 08/30/2018 7367 S 56′088.80 003146-CiTY OF VERNON′FSA ACCOUNT 011100013 011.100013 620.45 FSA―Dependent:Pavment 186.53 FSA―Medical:Pavment Ben209671 Ben209671 08/30/2018 7368 5 806.98 P●nted:9ノ 11/20187:21:39AM Page 9 of 49 77 CITY OF VERNON OPERATlNG ACCOUNT WARRANT REG:STER NO.7 SEPTEMBER 18′2018 000714- CALPERS 011.210240 020.210240 055210240 056.210240 057.210240 011.210240 020.210240 055.210240 056.210240 057.210240 011.210240 011210240 011.1004530034 203′160.95 9,383.83 34′53519 3′316.95 585.38 18600 14.33 36.37 3.72 045 308.85 -0.93 ‐0.07 Ben209665 Ben209665 Ben209665 Ben209665 Ben209665 3en209665 Ben209665 Ben209665 Ben209665 Ben209665 Ben209665 3en209665 Ben209665 PERS Contributions: Payment PERS Contributions: Payment PERS Contributions: PaYment PERS Contributions: Payment PERS Contributions: Payment PERS Survivor's Benefit: Payment PERS Survivor's Benefit: Payment PERS Survivor's Benefit: Payment PERS Survivor's Benefit: Payment PERS Survivor's Benefit: Payment PERS Buy-back: Payment PERS Survivor's Benefit - Paymenr Rounding adjustment 09/04/2018 7369 5 251,531.02 P"nted:9/11ノ 20187:21:39AM Page 10 of 49 78 CITY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18,2018 004075‐THE DEPARTMENT OF THE TREASURY 057210210 011.210210 020.210210 055210210 056210210 011210210 020210210 055.210210 056.210210 057210210 011.210210 055210210 011.210210 011.210210SSSSSSSSSSSSSS 437.38 Federal Withholding: Payment 139,840.29 Federal Withholding: Payment 5,49t.49 Federal Withholding: Payment 23,337 .55 Federal Withholding: Payment 2,7 16.89 Federal Withholding: Payment 30,499.16 Medicare: Payment 1,446.84 Medicare: PaYment 6,743.46 Medicare: Payment 598.60 Medicare: PaYment 99.20 Medicare: PaYment 2,613.58 Social Security Tax: Payment 97.94 Social SecuritYTax: PaYment 4,799.37 Federal withholding: Paymenr 1,017.00 Medicare: Paymenf Ben209667 Ben209667 3en209667 Ben209667 Ben209667 Ben209667 Ben209667 Ben209667 Ben209667 Ben209667 3en209667 Ben209667 3en209667 Ben209667 08/31/2018 7370 S 219′138.75 Pnnted:9/11/20187:21:39AM Page ll of49 79 CiTY OF VERNON OPERAT:NG ACCOUNT WARRANT REGISTER NO.7 SEPTEMBER 18′2018 001635- EMPLOYMENT DEVELOPMENT DEPT 011.210210 020.210210 055210210 056.210210 057210210 011.210210 58′150.62 2′220.42 10,233.76 1′087.81 20107 1′439.82SSSSSS State Withholding: Payment State Withholding: Payment State Withholding: Payment State Withholding: Payment State Withholding: Payment State Withholding: Payment- Ben209669 Ben209669 Ben209669 Ben209669 Ben209669 Ben209669 08/31/2018 737t 5 73′33350 004074-STATE DISBURSEMENT UN!T 011.210260 011210260 011210260 969.23 Child Support:Pavment l′402.15 Chi:d Support:Payment 78.92 Ch∥d Support:Pavment Ben209677 Ben209677 Ben209677 09/04/2018 7372 5 2′450.30 003266-AON RISKINSURANCE SERV!CES WE 011.1004.503035 S 819.00 Audit - Business Auto Physical DamaBe 8200000245873 09/07/2018 7373 S 819.00 001401‐CENTRAL BAS!N MVVD 020.1084.500130 S 28,584.26 Potable Water Breakdown VERJUL18 09/07/2018 7374 S 28′584.26 002426-CH2M H!LL ENG!NEERS′:NC 055.9000.596200 S 4′036.32 Env Support Serv:ces 381155324 09/07/2018 7375 S 4′036.32 002517‐SO CAL PUBL!C POWER AUTHOR!lγ 81′19826 Pnnted:9/11/20187:21:39AM 055.9200500154 S 81,198.26 Ante10pe DSR l So!ar ProleCt DSR10818 09/07/2018 7376 S Page 12 of49 80 CITY OF VERNON OPERATlNG ACCOUNT WARRANT REG:STER NO.フ SEPTEMBER 18′2018 055.9200.500154 S 48′196.49 Puente H∥ls Landfi∥Gas Prolect PHL0818002517-SO CAL PUBL!C POWER AUTHOR:lγ 09/07/2018 7377 S 48′196.49 001658-WATER REPLENiSHMENT DISTRiCr 020.1084.500110 5 191,909.82 Groundwater Production & Assessment-081418 09/07/2018 7378 S 191′909.82 005460‐ ETC DEPOT 011.9019.520010 011.9019520010 011.9019520010 0119019520010 011.9019.520010 944.00 2MP HDCVIBULLET CAMERA′27~ 65.00 DC12V′10AMP′9CH′POWER SUPPLY~ 2.20 MALE PiGTAIL~ 165.00 8 ChannelPenta‐brid 1080P Mini lU lll.74 Sales Tax 9.5% 907317 907317 907317 907317 907317 0110013237 011.0013237 011.0013237 0110013237 09/07/2018 7379 S 1′28794 002458‐ABB′lNC 055.8000.900000 055.8000.900000 12′362 00 VOY-15G′OUTD00R applica6on′150 kV l,174.39 Sales Tax 9.5% 7103946121 7103946121 055.0002656 09/07/2018 7380 S 13′53639 Printed:9ノ 11/20187:21:39AM Page 13 of49 81 CrY OF VERNON OPERATlNG ACCOUNT WARRANT REGiSTER NO。7SEPTEMBER 18′2018 006346‐SAFEWバ YS!GN COMPANY 011.1043900000 011.1043.900000 0111043.900000 0111043.900000 0111043.900000 0111043900000 011.1043900000 011.1043.900000 011.1043.900000 011.1043.900000 011.1043.900000 011.1043.900000 011.1043.900000 011.1043.900000 011.1043.900000 011.1043.900000 011.1043.900000 0111043900000 0111043.900000 0111043.900000 0111043.900000 011.1043.900000 011.1043900000 101.00 26.08 1′577.55 1,459.12 20860 104.30 31.28 538.80 404.10 5215 15.64 1′887.48 134.82 80.82 9387 5215 10952 109.52 195.57 70.40 41.73 52.15 125.16 Type 1 0切 ect Marker′18∥X18∥′OMl‐1Type 2 0切 eCt Marker′6"X15"′OM2-lH. Left Turn Vield On Green(mOunted on stOp Signs,30"′Rl‐1.′.080 Alum.′ Road Closed Signs′48"X30"′Rll-2′ Rcad Ciosed To Thru TrafFic′48∥X30"′ A!l Wav(plaque),18∥X6∥′Rl-3P′ 080 Speed Llm■(35)SignS′R2-1,30∥XSpeed Llm■(40)SignS′R2-1,30"X Speed Lim■{25)SignS′R2-1′24"X Tow―Awav No Stopping An、面me′R26L No U‐Turn(mounted on mast arm)′R3-4′ No U Turn(mounted on signa!po!e)′ No U Turn Signs,R3‐4′36∥X36∥′.080 Right Lane Must Tbrn Right′R3‐7′36:〕XKeep Right Sign′R4‐7′24"X30∥′.080 No Ped Crossinじ Use Crosswaik with No Ped Crossing′Use Crosswalk with Do Not Enter Signs′′R5‐1′30∥X30∥′ One Way(Right Arrow)′R6‐1,54∥X18"′ One VVav(Right Arrow)′R6-2,12∥X18"′ End Schoo!Speed Limit′S5‐3′24"X School Crossing∥Ahead"′SW24-3(CA)′ 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 0110013168 011.0013168 0110013168 011.0013168 011.0013168 011.0013168 011.0013168 011.0013168 0110013168 011.0013168 0110013168 011.0013168 0110013168 011.0013168 011.0013168 011.0013168 011.0013168 011.0013168 011.0013168 011.0013168 011.0013168 0110013168 011.0013168 Printed:9ノ 11/20187:21:39AM Page 14 of49 82 ClTY OF VERNON OPERAT]NG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 006346-SAFEWバ Y SIGN COMPANY 011.1043.900000 0111043900000 0111043.900000 011.1043.900000 0111043.900000 0111043900000 0111043.900000 011.1043.900000 0111043.900000 011.1043.900000 0111043.900000 011.1043.900000 0111043900000 0111043.900000 0111043.900000 0111043.900000 011.1043900000 0111043.900000 2′82870 65.19 65.19 1′050.66 130.38 10776 125.72 161.64 71.87 93.87 9.78 9.78 19.56 19.56 62860 89.80 89.80 1,238.77 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 13616 Grade Cross!ng Advance Warning′W10-1′ 90d Tum Arrow(LEFT)′Wl‐1′3σ :X30"′ 90d Turn Arrow(R!GHT)′Wl‐1′30・X Pedestrian Signs,Wll-2′36∥X36∥′ No Outlet Signs′W14‐2′30"X30", 080 Downward Arrow Poinung Left(plaque)′ Ahead Sign(plaque)′W16‐9P′24∥X12∥′ Curve Ahead Arrow∥Chevron Sign"′Wl‐8′ Stop Ahead Sign′W3‐1,30"X30∥′.080 Lane Ends(Merge Le負 ),W4-2′3♂IX Exempt(25‐131-C)′W46A′(CA)′15"X Exempt(2H-1.40‐C}′W46A(CA)′15∥XExempt(2H‐148-C)′W46A(CA),1ダ :X Exempt(2H‐1.56-C)′W46A(CA)′15∥XNumber of Tracks(2)′W48(CA)′.080 Number of Tracks(4)′W48{CA)′.080 Number of Tracks(9)′W48(CA)′.080 Sales Tax 9.5% 011.0013168 011.0013168 011.0013168 0110013168 011.0013168 011.0013168 011.0013168 011.0013168 0110013168 0110013168 011.0013168 0110013168 011.0013168 0110013168 011.0013168 011.0013168 011.0013168 14′278.44 Printed:9/11ノ 20187:21:39AM 09/07/2018 7381 S Page 15 of 49 83 CITY OF VERNON OPERATING AC00UNT WARRANT REGISTER NO.7 SEPTEMBER 18′2018 005594- US BANK CORPORATE 0111002596600 0111002596500 0558000.590000 0559000.596500 055.8000.596700 055.8200.590000 0111049590000 011.9019520010 011.9019.520010 011.9019.520010 0119019.590110 011.1060596700 055.9000.520000 0559000.596700 011.1049520000 055.8000.540000 055.8100.540000 0201084540000 055.9000.596600 055.9000.550000 0111026.596900 011.1003.596700 011.1004520000 Books & Publications Conference / C. Fandino Supplies Travel Training / B. Montoya Repairs & Maintenance Repairs & Maintenance lT Supplies lT Supplies lT Supplies lT Repairs & Maintenance Credit Supplies Training Supplies Uniforms Uniforms Uniforms Books & Publications Advertisement / Promotion Employee Functions Conference Supplies 19.32 525.00 654.99 44.64 107.62 1,75807 55.28 3624 1′030.85 126.34 2′686.00 ‐2′000.00 90.86 99.00 351.57 247.45 3′029.39 79.96 143.10 629.63 71.49 50.00 1′00072 072318 072318 072318{10) 072318(10} 072318{10) 072318(10) 072318(11) 072318(12) 072318(12) 072318(12) 072318(12) 072318(13) 072318(14) 072318(14) 072318(15) 072318(16) 072318{16) 072318(16) 072318(16) 072318(16) 072318(17) 072318{18) 072318{19) printed:9ノ 11/20187:21:39AM Page 16 of49 84 CITY OF VERNON OPERATING ACCOuNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 005594‐US BANK CORPORATE 0111031596500 011.1031.520000 0111031.596700 0111031550000 011.1043.520000 011.1043.520000 0111049.520000 0111049.590000 011.1031.570000 055.8000.520000 055.9000.550000 0111043520000 0111021.550000 0111001.596500 011.1021.550000 011.1031.520000 0111031.540000 0111031.590000 oll 1026.596700 011.1026.596900 0559000.596550 055.9000.596500 055.9000550000 133 82 Hoteヽ /A.Miranda 130.74 SuppheS 425.00 Training/A.Miranda 129 30 Badge Frame 436.80 Supplies -18.95 Credit 51 36 Supp!ies l14.79 Repairs(l Maintenance 45.94 VehiC!e Expense 107 27 Supplies l′255.97 Unifbrms 166 22 Supplies 18.00 Vehicle Expense 650.00 Conference/W.Davis 909.31 Community Outreach Event 171.00 Supp!ies 735.00 UnifOrms 305.65 RadiO Repairs 663.57 Membership Dues 902 99 Emp10yee Func●ons 41.66 Cable Subscription 534 97 Air∥ne l′055.15 Advettsement 072318(2} 072318(2) 072318(2) 072318(2) 072318{20) 072318(21) 072318{22} 072318(23) 072318{24) 072318(25) 072318(25) 072318(26) 072318(27) 072318(27) 072318{27) 072318(28) 072318(28) 072318(28) 072318(29) 072318(29) 072318(3) 072318(30) 072318(30) Printed:9/11/20187:21:39AM Page 17 of49 85 CITY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 005594-US BANK CORPORATE 055.9000.596500 055,7100.520000 0559000.596550 oll 1031.570000 0111031.520000 oll 1033.560000 oll 1033.520000 011.1033.520000 011.1033.520000 011.1043.596550 056.5600520000 0111031.520000 oll 1031.594200 0111033.520000 oll 1002.520000 0111023.596600 0111001.596500 0111001.596500 011.1021.550000 011199999 055.9000.520000 055.8000.590000 011.1049590000 47.93 Travel ExPense 314.64 Supplies 41.66 Cable SubscriPtion 9.00 Vehicle ExPense 48.17 Pet SuPPlies 92.98 Cable SubscriPtion 284.62 Supplies 558.44 Supplies 302.81 Supplies 295.00 MembershiP Dues 219.00 Supplies 110.35 Pet SupPlies L,522.88 Medical Waste Services 1,618.91 SuPPlies 2,O4O.49 SuPPlies 23.96 LA Times SubscriPtion 739.45 Hotels / W. Davis 525.00 Travel Expense / Y. Woodruff-Perez 23.82 Advertisement / Promotion 3.99 To Be Reimbursed 229.92 SuPPlies 63.42 Repairs & Maintenance 386.96 Repairs & Maintenance 072318(30) 072318(31} 072318(31) 072318{32) 072318(33) 072318(34) 072318(35) 072318(36) 072318(37) 072318{38) 072318(39) 072318(4) 072318(40) 072318{41) 072318{42) 072318(42) 072318(42) 072318(42) 072318(42) 072318(42) 072318(43) 072318(43) 072318(44) Printed:9/11/20187:21:39AM Page 18 of 49 86 ClTY OF VERNON OPERAT]NG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 005594-US BANK CORPORAT[011.1043.520000 011.9019.520010 011.9019.520010 0119019520010 011.9019.590110 011.9019.590110 oll 1024.596700 011.1024.510000 011.1004.596500 011.1004.596550 0111049.520000 011.1033.550000 011.1033.596500 0111031570000 0201084540000 0558400520000 oll.1026.596900 011.1026.596905 011.1004.520000 011.1033.596600 011.1043520000 011.1049.520000 011.1049.520000 389.25 Supplies 65.07 lT Supplies 704.54 lT Supplies 79.46 lT Supplies 75.00 lT Repairs & Maintenance 80.00 lT Repairs & Maintenance 525.00 Conference 7.25 Postage Stamps 413.74 Airline 500.00 Conference 3,135.91 SupPlies 769.24 CommunitY Outreach Event 525.00 Conference 75.83 Vehicle ExPense 320.92 Uniforms 297.00 Supplies / H. Gonzalez 980.46 Employee Functions 72.72 Meals /lnterview Panels 55.08 SupPlies 415.00 Advertisement 74.81 Supplies 3,028.17 Supplies -38.31 Credit 072318{45) 072318(46) 072318{46) 072318(46) 072318{46) 072318(46) 072318(47) 072318(47) 072318{48) 072318(48) 072318{49) 072318(5) 072318(5) 072318(50) 072318(51) 072318(51) 072318(52) 072318(52) 072318(53) 072318(54) 072318(55) 072318(56) 072318(56) Pnnted:9/11/20187:21:39AM Page 19 of49 87 ClIV OF VERNON OPERATlNG ACCOUNT WARRANT REGISTER NO.7 SEPTEMBER 18′2018 005594-US BANK CORPORATE 0111049.520000 011.1043.520000 0111049520000 0111049.590000 011.1033.520000 0111031570000 0111033.520000 011.1033.520000 055.9100.520000 055.9000.550000 0111026.596900 011.1026.596900 011.1046590000 056.5600520000 011.1031.520000 011.5031.560000 011.1033.520000 1′289.59 Supp:ies 56 34 Supp:ies 439.91 Supplies 427.15 Repairs〔贅Maintenance 164.25 Supplies 78.07 Vehicle Expense 228.30 Supplies 108.12 Supplies 22.72 Supplies l′204.50 Advertisement/PrOmO●On 6872 Emp!Ovee Funcjons 180.20 Sanitation Rental 350.00 Repairs 8t Maintenance 13.14 Suppiies 484.40 Supplies 53.54 Cable Subscrip●on 260.73 Supp:ies 072318(57) 072318{58) 072318(58) 072318(59) 072318(6) 072318(60) 072318{61) 072318(62) 072318(63) 072318(63) 072318(64) 072318(64) 072318(65) 072318(7) 072318{8) 072318(8) 072318(9) 09/07/2018 7382 S 47′500.31 Pnnted:9/11/20187:21:39AM Page 20 of49 88 C:TY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 002412‐CAL!FORN:A ISO 055.9200.500150 S 055.9200.500170 S 0559200.500190 S 055.9200.500150 S 055.9200.500210 S 0559200500170 S 055.9200.500190 S 055.9200.500150 S 0559200500190 S 055.9200.500210 S 055.9200.500240 S 0559200500170 S 055.9200.500150 S 055.9200.500170 S ReCa:cula●on Charges 05/18 RecaiCu:a●on Charges 05/18 Recalculation Charges 05/18 1ni●al Charges 08/18 !ni●al Charges 08/18 !nijal Charges 08/18 ini●al Charges 08/18 Recalcula●on Charges 07/18 Recalculation Charges 07/18 Reca:cu!a●on Charges 07/18 Recalcu!ation Charges 07/18 Reca!cula●on Charges 07/18 Recalcu!ajon Charges 08/18 Reca:cula●on Charges 08/18 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 201808213139417 613 108.50 141.09 -288.85 309′619.13 16′12978 ‐78′067.33 ‐7′357.48 21′202.37 141.52 5837 133.42 -49′11036 57′067.66 2′778.77 P“nted1 9/11/20187:21:39AM Page 21 of49 89 CrrY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 002412-CALIFORNIA ISO 055.9200.500190 0559200500210 125.42 Recalcula●on Charges 08/18 77.57 Recalcula●on Charges 08/18 201808213139417 613 201808213139417 613 08/28/2018 7383 S 272,75958 002808‐DEUTSCHE BANK TRUST CO.0559200.500163 056.5610596710 1′444′80000 WC!Auc●on 496′650.00 WC:AuctlonSS 082118 082118 08/28/2018 7384 S l′941′450.00 005067‐B10FUEL GENERAT!ON SERV!CES′L055.9200.500162 S 76′238.75 8iomethane 06/18‐07/18 RPS72018 08/28/2018 7385 S 76′238.75 001206-DELL MARKETING LP 0119019.590110 0119019.590110 011.9019.590110 2,876 00 PowerEdge R720XD Upgrades and Extensions l′795 64 PowerEdge R530 Upgrades and Extensions 2′737.48 APOS_PowerEdge_Orca_R720 10253818298 10253818298 10253818298 0110013270 011.0013270 0110013270 08/28/2018 7386 S 7′409.12 003944-HOWARDINDUSTR!ES′lNC 055.9100.900000 055.9100900000 055.9100.900000 37′139.00 7200V-480V-1′500KVA~ 49′498.00 7200V-480V-2′500KVA~ 8′230.52 Sales Tax 9.5%SSS54022720552 54022720552 54022720552 055.0002606 055.0002606 08/28/2018 7387 S 94′867.52 005943-INLAND EMPIRE ENERGY CENTER′L7′000.00 Pnnted:9/11/20187:21:39AM 055.9200.500180 S 7,000.00 Energy Purchase 08/18 08/28/2018 7388 5 Page 22 of49 90 C17Y OF VERNON OPERATING ACCOUNT WARRANT REGlSTER NO。フ SEPTEMBER 18′2018 005658- POWER SETTLEMENTS CONSULTING 055.9200.596200 0559200596200 055.9200596200 9′017.65 COnsul●ng Services 07/18 9,017.65 Consu:●ng Services 08/18 9,017.65 Consulting Services 09/18 VERN32 VERN33 VERN34 08/28/2018 7389 S 27,05295 005925‐SH:!NTERNAT!ONAL CORP 0119019.520010 0119019520010 011.9019520010 725.90 Havis TSD-101 - LCD monitor - 11'6" - 5.00 California RecYcling Fee- 68.96 Sales Tax 9.5% 308542053 B08542053 B08542053 ol1 0013238 011.0013238 08/28/2018 7390 S 79986 005784‐ZONES′!NC 011.9019.860000 011.9019.860000 011.9019.860000 011.9019.860000 011.9019.860000 011.9019.860000 011.9019.860000 011.9019.860000 011.9019.860000 0119019.860000 011.9019.860000 K10313410102 K10313410102 K10313410103 K10313410103 K10313410104 K10313410104 K10313410105 K10313410105 K10313410106 K10313410107 K10313410108 011.0013184 011.0013184 0110013184 011.0013184 011.0013184 011.0013184 ol1 0013184 7′522.03 005036638-NEW l CiSCO SYSTEMS~ 714.59 Sales Tax 9.5% 2,686.44 005059903‐NEVV l C:SCO SYSTEMS~ 255.21 Sales Tax 9.5% 7′522.03 005036585‐NEVV l CISCO SYSTEMS~ 714.59 Sa!es Tax 9.5% 3,761.01 005049719-NEW l CiSCO SYSTEMS~ 357.30 Sales Tax 9.5% 2′14916 005036647-NEW 2C:SCO SYSTEMS~ 2,162.88 005169325-NEW lC:SCO SYSTEMS~ 6′769.83 005127177-NEVV l CISCO SYSTEMS~ 34′615.07 Printed:9/11/20187:21:39AM 09/07/2018 7391 S Page 23 of 49 91 ClTY OF VERNON OPERATING ACCOuNT WARRANT REGiSTER NO.フ SEPTEMBER 18,2018 000714- CALPERS 055.9200.502020 011.1001.502020 oll 1002.502020 011.1003.502020 011.1004.502020 oll 1024.502020 011.1026.502020 0111031.502020 011.1033.502020 0111040.502020 0111041.502020 oll.1043.502020 0111046.502020 oll 1047.502020 011.1048.502020 011.1049.502020 057.1057.502020 oll 1060.502020 020.1084.502020 056.5600.502020 055.7100.502020 0557200.502020 0558000.502020 Monthly Expense of UAL" Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL" Monthly ExPense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL" Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 100000015379417 11,490.00 1′158.97 6′913.98 4′476.10 13,068.62 7′893.13 6′234.57 13,26845 5′63509 3′99652 7′833.18 21′301.45 3′736.75 2′717.63 1′518.68 3′377.06 899.22 10′23109 16′046.03 5′29539 3′017.37 579.50 7′253.68 P“nted:9ノ 11/20187:21:39AM Page 24 of49 92 CiTY OF VERNON OPERAT:NG ACCOUNT WARRANT REGISTER NO.7 SEPTEMBER 18′2018 000714- CALPERS 055.8100.502020 0559000502020 0119019.502020 055.9100.502020 oll.1031.502020 011.1033.502020 Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UeL- Monthly Expense of UAL- Monthly Expense of UAL- Monthly Expense of UAL- 100000015379417 100000015379417 100000015379417 100000015379417 100000015379433 100000015379433 13′348.38 10′271.06 4,99565 13′268.45 130′884.34 238′636.66 09/04/2018 7392 S 569,347.00 0111043560000 S 78.62 Peド lod:07/16/18-08/14/18 081518000059-SO CALED:SON 09/05/2018 7393 S 78.62 001581-THE GAS COMPANY 011.1033.560000 S 011.1048.560000 S 011.1033.560000 S 011.1033.560000 S 011.1049560000 S 011.1043.560000 S 020.1084.560000 S 056.5600.560000 S 011.1049.560000 S 13.25 Period:07/18 28.40 Period:07/18 79.45 Period1 07/18 33.02 Period:07/18 118.1l Period:07/18 59.05 Period1 07/18 59.05 Period:07/18 20.67 Period:07/18 15.48 Period:07/18 080918(2) 080918(3) 080918(4) 080918(5) 081018 081018 081018 081018(2) 081018(3) 08/30/2018 7394 S 426.48 S 5′670′595。94 P“nted:9ノ 11/20187:21:39AM TOTAL ELECTRON:C Page 25 of49 93 CITY OF VERNON OPERATlNG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18,2018 003143‐AFLAC 011.210223 020.210223 055.210223 056.210223 057210223 011.210223 020.210223 055.210223 056.210223 011.1004.530034SSSSSSSSSS 8,536.04 AFLAC (Pre-Tax): PaYment 1,302.85 AFLAC (Pre-Tax): PaYment 1,715.30 AFLAC (Pre-Tax): PaYment 92.78 AFLAC (Pre-Tax): PaYment 6.06 AFLAC (Pre-Tax): Payment L,228.56 AFLAC (PostTax): PaYment 7.93 AFLAC (PostTax): Payment 212.95 AFLAC (PostTax): Payment t44.72 AFLAC (PostTax): Payment 0.41 Rounding Adjustment Ben209237 Ben209237 Ben209237 Ben209237 Ben209237 Ben209237 Ben209237 3en209237 Ben209237 Ben209237 08/28/2018 600773 S 13′247.61 005666‐BAⅨTER:SFRAME WORKS& BADGE 0114031.520000 S 917.60 DispatchersFlag 30901 08/28/2018 600774 S 917.60 006293-B―L:NE INVEST:GAT10NS′lNC 011.1031.596200 S 860.62 Background lnvestigation 1010 08/28/2018 600775 S 860.62 000256-CALPORTLAND COMPANY 011.1043520000 0111043.520000 547 86 Concrete 615.93 Concrete 93766801 93784712 08/28/2018 600776 S 1′163.79 001229‐C!lY OF LOS ANGELES TREASURER 1′840.13 Pnnted:9/11/20187:21:39AM 011.1043.590000 S 1,840 13 Tramc signal Maintenance 07/18‐09/18 94MA190000013 08/28/2018 600777 S Page 26 of49 EARLV CHECKS 01"DOi“AMビ A“D籠 むⅢILi 94 CiTY OF VERNON OPERATlNG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 003142-COLON:AL LIFE 011210223 020.210223 055210223 056.210223 011210223 0111004530034 5,239.90 Colonial Supp lns (Pre-Tax): Payment 506.84 Colonial Supp lns (Pre-Tax): Payment l,tt2.l8 Colonial Supp lns (Pre-Tax): Payment 833.24 Colonial Supp lns (Pre-Tax): Payment 415.16 Colonial (Post Tax): Payment 0.05 Rounding Adjustment Ben209235 Ben209235 Ben209235 Ben209235 Ben209235 Ben209235 08/28/2018 600778 S 8′208.37 000947-DAILY JOURNAL CORPORAT10N 056.5600.596600 0201084596600 020.1084.596600 055.9100.596600 210.00 Pub!icajon Services 92.40 Publica●on Services 92.40 Publica6on Services 109 20 Pub:ication Services B3152950 B3159065 33159070 B3161676 08/28/2018 600779 5 50400 002334- FLUKE[LECTRONiCS 011.1033.596200 S 103.00 item#2488405~36974351 0110012904 08/28/2018 600780 S 103.00 P"nted:9ノ 11/20187:21:39AM Page 27 of49 95 CrY OF VERNON OPERAT:NG ACCOUNT WARRANT REG:STER NO.フ SEPTEMBER 18′2018 005350-HAULAWバ Y RUBB:SH SERVICE CO′ 011.1048.596200 011.1048.596200 0111033520000 011.1033520000 011.1033.520000 0111033520000 0558400.596200 055.8400.596200 0111048.596200SSSSSSSSS 57.50 Disposal & Recycling Services 213.00 Disposal & Recycling Services 57.50 Disposal & Recycling Services 67.50 Disposal & Recycling Services 67.50 Disposal & Recycling Services 67.50 Disposal & Recycling Services 142.00 Disposal & Recycling Services 57.50 Disposal & Recycling Services 2,582.70 Disposal & Recycling Services 87X01279 87X01280 87X01281 87X01282 87X01283 87X01284 87X01285 87X01286 87X01287 08/28/2018 600781 S 3′34270 003065‐HDL COREN&CONE 011.1004.596200 S 1,250.00 Contract Services Property Tax-254321N 08/28/2018 600782 5 1′250.00 011.9019.590110 S 3,746.59 CODE ENFORCEMENT SOFTWARE~126481N 011.0013284000346‐ HDLSOF「WARE′LLC 08/28/2018 600783 S 3′74659 0111043596200 S 185.00 Food Truck lncentive 082018006402‐JOB HUERTA 08/28/2018 600784 S 186.00 006399-JOE MAR POLYGRAPH&INV 011.1031.596200 S SVC′:225.00 P“nted:9/11/20187:21:39AM 225.00 Pre-Employment Polygraph Exam 201807017 08/28/2018 600785 S Page 28 of49 96 CiTY OF VERNON OPERATING ACCOuNT WARRANT REGiS「ER NO。7SEPTEMBER 18′2018 000971‐ KJSERVICES ENV!RONMENTAL CONSU 011.1040.595200 S 340.00 Used Oil Recyc!ing Program 08/28/2018 600786 S 005340‐LA P00L GUYS 0111049.590000 S 194.00 Pool Maintenance 08/28/2018 600787 S 194.00 006377‐LOGME:N USA′INC 011.9019590110 S 1,782.00 GO TO ASS:ST REMOTE SUPPORT CONCURRENT 1207261346 011.0013298 08/28/2018 600788 S 1′782.00 Pnnted:9/11/20187:21:39AM Page 29 of49 P:0■■ ■‐ ■‐DATE 97 CllY OF VERNON OPERAT'NG ACCOUNT WARRANT REGiSTER NO。7SEPTEMBER 18′2018 000534‐MUTUAL OF OMAHA 011.210223 020.210223 055.210223 056210223 057.210223 0111026.502030 011210223 011.210223 020.210223 055.210223 056.210223 057.210223 011210223 020.210223 055.210223 056.210223 057.210223 011.210223 353.45 Voluntary Life lnsurance: Payment 26.87 Voluntary Life Insurance: Payment 70.90 Voluntary Life lnsurance: Payment 7.15 Voluntary Life lnsurance: Payment 0.92 Voluntary Life lnsurance: Payment 1.85 EE1045 Adj: No Paycheck 1.85 EE1104to beAdded Next PR 3,202.94 Long-Term Disa bility I nsu ra nce: Payment 492.24 Long-Term Disability I nsu ra nce: Payment 1,406.18 Long-Term Disability lnsurance: Payment 367.32 Long-Term Disa bility I nsu ra nce: Payment 2.32 Long-Term Disability lnsurance: Payment 2,568.25 Voluntary Life lnsurance: Payment 138.23 Voluntary Life lnsurance: Payment 691.62 Voluntary Life lnsurance: Payment 137.00 Voluntary Life lnsurance: Payment 33.75 Voluntary Life lnsurance: Payment -1.85 EE1104 VLIFE processed on 2nd check Ben208888 Ben208888 Ben208888 Ben208888 Ben208888 Ben208888 Ben208888 Ben209233 Ben209233 Ben209233 Ben209233 3en209233 Ben209233 Ben209233 Ben209233 Ben209233 Ben209233 Ben209233 08/28/2018 600790 S 9′511.00 003792-NO QUE NO CATER:NG 186.00 P●nted:9/11/20187:21:39AM 011.1043596200 S 186.00 Food Truck lncentive 082018 08/28/2018 600791 S Page 30 of49 EARLY CHECKS ‐ ■ | ■ | ■‐ | ・ ‐ | VEN00R NAME AND NUMBER 98 ClTY OF VERNON OPERAT:NG ACCOUNT WARRANT REGIS「ER NO。7SEPTEMBER 18′2018 004040-OS.SYSTEMS′INC 0111033.596200 0111033.596200 011.1033.596200 0111033.596200SSSS 140 00 Product#:SPL3‐SR03-Large~ 140.00 Product#:SPLB―SROB―X Large~ 140.00 Product#:SPLB―SROB―X Large~ 41.78 Freight 96189 96189 96189 96189 0110013181 011.0013181 011.0013181 0110013181 08/28/2018 600792 S 461.78 000163- PROFORMA EXPR[SS GRAPHiCS 011.1031.520000 S 1,014 95 Citatlon Books 660013665 08/28/2018 600793 s 1′014.95 001457-QUINN COMPANY 011.1046.520000 0111046.520000 011.1046.520000 011.1046.520000 23.37 300-4994 switch assy 50.77 206-1668 bootloader 320.31 195-6341 wheelassy. 37.48 Sales Tax 9.5% PC810821836 PC810821836 PC810821836 PC810821836 011.0013259 0110013259 011.0013259 08/28/2018 600794 5 431.93 004336‐SANTA FE BUILDING MA!NTENANCE 0558400.596200 055.9000.596200 011.1049590000 0111049.590000 464.00 Janitorial Services 07/18 1′611.00 Jan■o●al Services 07/18 6′368.00 」anitorial Services 07/18 191.77 Janitorial Services 07/18 17103 17103 17104 17121 08/28/2018 600795 S 8′634.77 002079-SO CALJOINT POLE COMMiTTEE 668.06 P"nted:9/11ノ 20187:21:39AM 055.9100.596200 S 558.06 Operating ExPense 07118 19956 08/28/2018 600796 S Page 31 of49 EARLV CHECKS 99 CITY OF VERNON OPERAT]NG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 006403-THE HABIT RESTAURANTS′ LLC 011.1043.596200 S 186.00 Food Truck lncentive 082018 08/28/2018 600797 S 186.00 000141-THOMSON REUTERS―WEST 011.1024596600 011.4031.596200 306.00 West lnformation Charges 160.74 West lnformation Charges 838654729 838675738 08/28/2018 600798 S 466.74 000449-UNDERGROUND SERV:CE ALERT 0201084.596200 S 109.00 New Ticket Charges 720180775 08/28/2018 600799 5 109.00 003903‐US HEALTHVVORKS MEDICAL 011 1026 597000 S GROUP′ 446.00 Medica!Services 3372191CA 08/28/2018 600800 S 446.00 0111043.590000 5 9′145 00 Street Sweeping Services 07/18 LB4038005699‐WEBCO LB LLC 08/28/2018 600801 S 9′145.00 000005-A THRONE CO′INC 011.1033.596200 S 122.43 Portable Restrooms 533891 08/30/2018 600802 S 122.43 004681-AEG SOLUT!ONS′INC 011.120010 011120010 011.120010 80340 2700-500 24#Color Bond 24∥X150:― 35.00 Freight 76 32 Sa:es Tax 9 5% 73828 73828 73828 011.0013297 011.0013297 91472 printed:9/11ノ 2018 7:21:39AM 08/30/2018 600803 5 Page 32 of49 100 CITY OF VERNON OPERATING ACCOUNT WARRANT REG:STER NO.7 SEPTEMBER 18′2018 000946‐ALHAMBRA FOUNDRY CO LTD 011.120010 011120010 011.120010 1,94136 0755-200 23-1/4"C.0.BLK CITR 6∥ 2,032.00 0755‐201 23‐1/4H C.0.BLK C:TR Cover 377 47 Sales Tax 9.5% 110516 110516 110516 011.0013293 011.0013293 08/30/2018 600804 S 4,350.83 006054- 3EARCOM 0114031.520000 011.4031.520000 0114031.520000 0114031.520000 1′375.00 PartNo MT-9P88SL~ 1′375 00 Part No RR-9P88SL~ 25.00 Freight 263 64 Sales Tax 9 5% 4714660 4714660 4714660 4714660 011.0013229 011.0013229 0110013229 08/30/2018 600805 S 3′038.64 001571‐BEN'S GENERAL STORE 011.1026.596900 011.1026.596900SS 382.00 Employee Event Deposit 495.48 Employee Event Final Payment 082118 082118(2) 08/30/2018 600806 S 877.48 005026‐CAPITAL ACCOUNTING PARTNERS,L 011.1004595200 S 1′980.00 UserFees 80870 08/30/2018 600807 5 1′980.00 000256-CALPORTLAND COMPANY 011.1043520000 S 626.89 Concrete 93801051 08/30/2018 600808 S 626.89 000310-CRAIG WELDING SUPPLY′C0 0111047.520000 S 170.82 P面 nted:9/11/20187:21:39AM 170.82 Welding supplies~627279 0110013213 08/30/2018 600809 S Page 33 of 49 EARLY CHECKS 101 CiTY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO。7SEPTEMBER 18′2018 000947-DA!LY JOURNAL CORPORAT10N 011.1024.596600 S 915.42 Subscrip●on 072518 08/30/2018 600810 S 91542 002566- DEWEY PEST CONTROL 0111033590000 0111033.590000 011.1033.590000 011.1033590000 27.00 Period:07/18 25.00 Period:07/18 25.00 Period:07/18 25.00 Period:07/18SSSS 11938577 11938578 11938579 11941201 08/30/2018 60081l S 102.00 005874- DOUBL[TREE BY H:LTON 011.1026.596900 S 1′637.50 3rd Dep.EE Recognijon Ho!idav Event 082718 08/30/2018 600812 S 1′637.50 001746‐ENTENMANN―ROViN CO 0111033.520000 S 766.20 Fire Badges 073018 08/30/2018 600813 S 76620 001956‐IGNACiO ESTRADA∥l011.1031.596500 S 2616日 rearms/TaC●Cal Rlle Adv 082318 08/30/2018 600814 S 26.16 004181‐FRANCHISE TAX BOARD 020210260 055210260 148.41 Garnishment: Payment 841.00 Garnishment: Payment Ben209661 Ben209661 08/30/2018 60081s s 98941 Pnnted:9/11/20187:21:39AM Page 34 of49 102 CITY OF VERNON OPERAT:NG ACCOUNT WARRANT REG:STER NO。フ SEPTEMBER 18′2018 006378-GEC DURHAM:NDUSTR!ES′ INC 0558000.900000 S 055.8000.900000 S 0558000.900000 S 2,715.00 ModeiNo.:TAB21~ 1′890.30 ModelNo.:TCB41~ 4′762.80 ModeiNo.:AD20~ G118401427 G118401427 6118401427 055.0002652 055.0002652 055.0002652 08/30/2018 600816 S 9′36810 006302‐HASA′:NC 020.1084.500140 020.1084.500140 020.1084.500140 0201084.500140 020.1084500140 163.16 Sodium Hypoch!orite 195.79 Sodium Hypochlorite 163.16 Sodium Hypochlorite 146.84 Sodium Hypochiorite 163.16 Sodium HypochloriteSSSSS 608490 608491 608492 608493 608494 08/30/2018 600817 5 83211 001800-JSB FIRE PROTECT10N′LLC 011.1033.595200 5 2,07 1.17 Professional Services 18207 08/30/2018 600818 S 2,07111 000804- LBJOHNSON HARDWARE C0 055.8400.590000 ■1055.8400.590000 31.12 Hardware Supplies- 88.63 Hardware Supplies- 698282 698414 055.0002675 0550002675 08/30/2018 600819 5 119.75 003604- LiEBERT CASS:DY WHITMORE 011.1026596200 S 3′470 00 ERC Membership 1459754 08/30/2018 600820 S 3′470.00 004148-LUC:Tγ ′lNC 1,800.00 Pnnted:9/11/20187:2■39AM 0119019860000 S 1,800.00 Remote Assistance - per hour 625732 011.0013149 08/30/2018 600821 S Page 35 of49 EARLY CHECKS ⅢI“INAMIふ INⅢ‐|||||| 103 ClTY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 001150-MCMASTER CARR SUPPLY COMPANY 0558000590000 S 149.69 Hardware SupPlies-67660232 055.0002676 08/30/2018 600822 5 149.69 001957‐TODD NEWrON 0111031596500 S 1 64 Firearms/TaC●Ca!Rine Adv 082318 08/30/2018 600823 5 1.64 000629-OPEN ACCESS TECHNOLOGY 055.9200.596200 S INTL 793.44 EleCtronic Tagging~139597 0550002669 08/30/2018 600824 S 793.44 006385-ORBIT EVENT RENTALS 011.1021.550000 S 3,498.04 Equipment Rental 40183 08/30/2018 600825 S 3′498.04 005934-O'RE!LLY AUTO PARTS 0111046.520000 011.1046.520000 011.1046.520000 011.1046520000 0111046.520000 011.1046.520000 011.1046.520000 011.1046.520000 011.1046520000 171.40 Auto Parts & Accessories- 150.30 Auto Parts & Accessories- 39.53 Auto Parts & Accessories- 179.89 Auto Parts & Accessories- 59.00 Auto Parts & Accessories- -t79.89 Credir 279.97 Auto Parts & Accessories- 417.18 Auto Parts & Accessories- 215.40 Auto Parts & Accessories-SSSSSSSSS3049174258 3049175337 3049175700 3049176433 3049176438 3049176442 3049176576 3049177101 3049178578 011.0013190 011.0013190 0110013190 011.0013190 0110013190 011.0013190 011.0013190 0110013190 011.0013190 08/30/2018 600826 S 1′332.78 003782-CARLOS OUR!QUE 1254 P∥nted:9/11/20187:21:39AM 011.1031.596500 S 12.54 Firearms/TaCtiCal Rifle Adv 082318 08/30/2018 600827 S Page 36 of 49 104 CITY OF VERNON OPERAT]NG ACCOUNT WARRANT REGISTER NO。7SEPTEMBER 18′2018 EARLY CHECKS T■■■■‐■‐,1∴■|■1摯 翼「 I N淵 圧I‐・1驚 高解VENDORINAME AND NUMBER■ ■ I NUMBE薇 ‐ ■ |■ IAM00N'DESCR:P'10N ‐ ■ | || ‐ ‐ ■ ■ l"●olC=||| 003332- P&FD:STRIBUTORS 056 5600 520000 5 2′764 50 Pipe&Fitjngs~1230841N 056.0000521 08/30/2018 600828 S 2′764.50 001457-QUINN COMPANY 011.1046.520000 S 14.12 231-0687 front whee:studs 0111046520000 S 12.43 226-4346 rear whee:stud 011.1046.520000 S 2.52 Sa:es Tax 9.5% 0111046.590000 S ll.76 Fre:ght PC810822151 011.0013262 PC810822151 011 0013262 PC810822151 PC810822304 011.0013262 08/30/2018 600829 5 4083 006404‐ Radix Fire Protectlon lnc 011 199999 5 311.50 Pald in error:Refund GBL‐011684 Ref000209600 08/30/2018 600830 S 311.50 003859 - RTCHARD p GUESS MD, tNC 011.1033.596200 s 750.00 Medical Director Fees-080118 08/30/2018 600831 5 750.00 001158-SOUTH COAST AQMD 011.1033.590000 5 120 26 AnnualRenewa!Fees 011.1033.590000 5 406.79 AnnualRenewa!Fees 011.1033.590000 5 406 79 Annual RenewalFees 011.1033590000 5 406.79 Annua!Renewa!Fees 0111033.590000 S 131.79 Emissions Fees 011.1033.590000 S 131.79 Emissions Fees 0111033.590000 S 131.79 Emissions Fees 011.1033590000 S 131.79 Emisslons Fees 3307335 3307357 3307359 3307360 3310457 3310519 3310521 3310522 08/30/2018 600832 S l′867.79 Printed:9/11ノ 20187:21:39AM Page 37 of49 105 CiTY OF VERNON OPERATING ACCOUNT WARRANT REGlSTER NO.フ SEPTEMBER 18′2018 |||| |‐‐ ■ | ■ |・ | ■ | | ‐ ACCOuNT‐| |‐ | ■ | :NVOiCE I‐ ||‐ ■ ■ ■ ・ | | ■ ■ ‐‐ ・ ■ | || || || ‐| ■‐ || | ■ | ■‐■ ■PAVMENT ‐ CHECK ■ ■PAYMEN町 “ り,98 NAME‐ ^N,NUMBFl ‐ NUM●ER ■ | ‐ ■AM9UNF DESCRIP■ON‐ ‐ | ■ ‐ | ■ ■ | ||‐‐lNV01,E‐ 1 1 ■‐P`0。1 ■ ■■| ■‐ DATE■ NUMBER I‐ ●AMOUNr EARLY CHECKS 000838‐STANCIL CORPORAT10N 0119019.590110 S 0119019.590110 S 800.00 Equipment Serial Number:- 800.00 Equipment Serial Number:- 9747 9747 011.0013382 0110013382 08/30/2018 600833 S 1,60000 001124-THE LiGHTHOUSE′INC 011.1046520000 0111046.520000 011.1046.520000 011.1046.520000 011.1046520000 735.84 Auto Parts~ 248.13 AutO Parts~ 61 21 Auto Parts~ 189.38 Auto Parts~ 59.29 Auto Parts~SSSSS423022 423023 423524 425161 425820 0110013191 0110013191 0110013191 011.0013191 0110013191 08/30/2018 600834 S 1′293.85 004441‐U.S.DEPT OF EDUCAT10N NAT10NA 011210260 408.74 Garnishment: Payment Ben209659 08/30/2018 600835 S 408.74 000404-W.!.S.E′lNC 011.1046520000 011.1046.520000 0111046.520000 011.1046.520000 116008001 116008001 116008002 116008002 0110013243 011.0013243 24.28 CRC 03005 mulfi-purpose corrosion 2.31 Sales Tax 9.5% 48.55 CRC 03005 multi-purpose corrosion 4.61 Sales Tax 9.5% 08/30/2018 600836 S 79.76 002886‐VVALTERS VVHOLESALE ELECrrR!C′CO 011.1049520000 011.1049.520000 280 32 Electrica!Hardware~ 222.99 Electrical Hardware~ Sll1097153001 Sll1097153002 011.0013215 011.0013215 503.31 Pnnted:9/11/20187:21:39AM 08/30/2018 600837 5 Page 38 of 49 106 CilY OF VERNON OPERAT]NG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 EARLY CHECKS 「T■ ・ ‐ | ■ ‐ ‐ | ‐ PAYMENT CHECК I PAYMENT V=NDOR NAME AND NOMI=RI I‐ |‐ NUMBL薇 ・ ‐ | ・ ■・ ●AM00NT D目 にRipTloN ‐ | ・ ・ ‐ | | ■ ■ |"V01CE・ ||| |||.0■■‐■‐| ■ DATE ・ ・ 籠OM`E薇 |‐ ・ AM60NT 001153-ZUMARINDUSTRIES′lNC 011.1043.520000 S 344.93 Regulatory signs~ 011.120010 S 146 63 Regulatory Signs~ 011.1043.520000 S ‐50.55 Credit~ 178234 011.0013216 178323 011.0013216 178392 011.0013216 08/30/2018 600838 S 441.01 003668‐lVETTE ALFARO 011.1031.595500 S 10.90 Active Shooter Situatons 080618 09/04/2018 600839 5 10.90 001721‐CALOX′INC 0111033590000 S 15.00 0xvgen Bottle Rel∥ 011.1033590000 S 15.00 0xygen Bottle Rel∥ 466125 476690 09/04/2018 600840 5 30.00 003088‐ CLiNICAL LA3 0F SAN 020 1084.500140 5 804 00 Lab Services BERNARDINO 964107 09/04/2018 600841 5 804.00 000947‐DAILY JOURNAL CORPORAT10N 055.9100.596500 S 105.00 Publication Services B3161686 09/04/2018 600842 5 105.00 000970‐DANGELO CO 011.120010 S 73.51 Water Parts- 020.1084.520000 s 153.30 Water Parts- 011.120010 S 747.64 Water Parts- 011.120010 S 708.25 Water Parts- S1338998006 011.0013214 S1341019001 011.0013214 S1342295001 011.0013214 S1343023001 011.0013214 09/04/2018 600843 S l,68270 Pnnted:9/11/20187:21:39AM Page 39 of49 107 CllY OF VERNON OP[RATlNG ACCOUNT WARRANT REGiSTER NO.7 SEPTEMBER 18′2018 000227-ANTHONY ENC:NAS∥011.2031.596500 S 198.03 Advance Roadside lmpaired Driving 080918 09/04/2018 600844 5 198.03 0111033.590000 S 011.1033.590000 S 1′641.00 1tem Code:021 Large~ 155 90 Sa!es Tax 9.5% PD351 PD351 0110013387006393-GASSER―OLDS CO.′!NC 09/04/2018 600845 S 1′796.90 006370- HAAS「ECH′INC 0111060.596200 S 1,350.00 Consulting Services 22001 09/04/2018 600846 S 1,350.00 000999- INTERSTATE GAS SERVICES′ lNC 0565600596200 S 13,331.25 Consul●ng services 07/18 7021441 09/04/2018 600847 S 13′331.25 001060‐ L!FE‐ASSiST′:NC 0111033.520000 011.1033.520000 1′862 73 MedicalSupplies~ 44 07 Medica:Supplies~ 864195 865415 011.0013224 0110013224 09/04/2018 600848 S 1′906.80 003332-P&F DiSTR:BUTORS 056.5600.590000 056.5600.590000 056.5600590000 056.5600.590000 056.5600.590000 665.00 Rotary Peeler′CP 2∥ 716.00 Rotary Peeier′CP 3∥ 775.00 Rotary peeler′CP 41 18 13 Freight 204.82 Sa:es Tax 9.5% 1232031N 123203:N 1232031N 1232031N 1232031N 056.0000531 056.0000531 056.0000531 2,378.95 Pnnted:9/11ノ 20187:21:39AM 09/04/2018 600849 S Page 40 of 49 108 CITY OF VERNON OPERATING ACCOUNT WARRANT REG:STER NO。7SEPTEMBER 18′2018 003728- PHYS10-CONTROL′:NC.′0119019.520010 011.9019520010 0119019.520010 011.9019.520010SSSS 1,024.25 3G Modem(Verレ On,customer needs data 97.31 Sales Tax 9 5% 209.00 Data p!anfor3G Modem(VenzOn)_1 19.77 Sales Tax 9.5% 118062630 118062630 418175422 418175422 011.0013287 0110013287 09/04/2018 600850 S 1,350.33 001943‐PLUMB:NG&:NDUSTR!AL SUPPLY 0111049.520000 011.1049520000 011.1049.520000 0111049.520000SSSS 191.63 Plumbing&Bui!ding Hardware~ 164.61 Plumbing&Bui!ding Hardware~ 18.07 Plumbing&Building Hardware~ 25.97 P!umbing&Bu∥ding Hardware~ S1203670001 S1206034001 S1206366001 S1206391001 0110013209 011.0013209 0110013209 011.0013209 09/04/2018 600851 S 400.28 003787‐RW LYALL&COMPANY′!NC 0565600.900000 056.5600.900000 5,766 56 SPL0190~ 547.83 Sa!es Tax 9.5% 148631 148631 0560000499 09/04/2018 600852 S 6,314.39 000171‐SHOETER!A 0111043.520000 011.1049520000 147.81 SteelToe Work Boots~ 153 44 SteelToe Work Boots~SS1311571N 1311581N 011.0013205 011.0013205 09/04/2018 600853 S 301.25 000125-FERNANDO VALENZUELA 198.03 p●nted:9/11ノ 20187:21:39AM 011.2031.596500 S 198.03 Advance Roadside lmpaired Driving 080918 09/04/2018 600854 S PaRe 41 of49 109 CilY OF VERNON OPERAT]NG ACCOUNT WARRANT RECiSTER NO.7 SEPTEMBER 18′2018 =鳳 I=LlllDl由 MB:1・ 1 躙 ・||‐|‐淵 鞣6畿 面116出 |‐|■|.。..‐ ■|1器 ■N淵 ::11‐1窯 事事OE"D6薇 NAM:触 D■OMBLR‐ ■ N6MBER‐ ‐ ・ ・ ハ ー ‐・ ・ ・ 1 lNV61と L‐ ・ EARLY CHECKS 001695‐VULCAN MATERIALS CO 011.1043.520000 S 011.1043.520000 S 0111043.520000 5 242.00 Aspha!t~ 163 16 Asphalt~ 486.36 Asphalt~ 71875765 71877436 71879516 011.0013274 011.0013274 011.0013274 09/04/2018 6oo8ss s 89152 002075-WE:DMANN ELECTRICAL TECHNOLOGY 0558000.590000 S 235.5001:Samples~5900215017 055.0002680 09/04/2018 600856 S 23550 002811‐AREA E FIRE CH:EFS ASSOCiAT,ON 0111033.596550 5 500.00 Annual MembershiP Dues'082818 09/06/2018 600857 S 500.00 001948‐AT&T 011.9019.560010 S 011.9019.560010 S 011.9019.560010 S 0559000.560010 S 011.9019560010 S 011.9019.560010 S 056.5600.560010 S 056.5600.560010 S 0119019.560010 S 20.32 Period1 07/06‐08/05 2′530 14 Period:07/10-08/09 18.87 Period:07/10-08/09 227 68 Period:07/10-08/09 1′193.83 Period:07/10-08/09 1,295 91 Period:07/10-08/09 590.39 Period:07/10-08/09 20.53 Period:07/10‐08/09 18.96 Period:07/15‐08/14 11725371 11741912 11741913 11741914 11741915 11741916 11741917 11742016 11781561 5,916.63 P"nted:9/11ノ 20187:21:39AM 09/06/2018 600858 5 Page 42 of 49 110 CiTY OF VERNON OPERAT:NG ACCOUNT WARRANT REGiSTER NO。7SEPTEMBER 18,2018 EARLY CHECKS 002889‐AT&T MOBIL:Tγ 011.9019560010 S 46.23 Period:07/09/18-08/08/18 832176480X08162 018 09/06/2018 600859 S 4623 005529‐BR:AN BYUN 011.1024.596700 S 425.00 Nati:Asian Pac.Am.Bar Assin 082018 09/06/2018 600860 S 42500 000620‐DEPT OF TOX:C SUBSTANCES 011.123100 CTRL 011.123100 011.123100 3,479.76 Former Thermador lndustrial Site 3,552.95 Former Thermador lndustrial Site 251.87 Former Thermador lndustrial SiteSSS 17SM3183 18SM0191 18SM1890 09/06/2018 600861 S 7,284.59 006217-EVAN BR00KS ASSOCIATES′ !NC 011.3043.596200 S 30,106.19 Project Management Services 180089 09/06/2018 600862 S 30′106.19 003783‐GAUT!ER LAND COMPANY 011.1040.400900 S 1,111.36 Ref.lst&2nd Parce!#6302009034 082118 09/06/2018 600863 5 1,111.36 000007‐ DANIEL KIMES 011.1033.596700 S 150.00 Reimb.Batalion Chiefls Academv 082918 09/06/2018 600864 S 150.00 004741‐MATR!X CONSULT:NG GROUP 011.1002.596200 S 4′200 00 Standard of Cover Study 1817(5) 09/06/2018 600865 S 4,200.00 006228‐ M:LLSOFT LLC 9′625.00 P“nted:9ノ 11/20187:21:39AM 0119019.595210 S 9,625.00 Computer Programming Services 278 09/06/2018 600866 S Page 43 of49 111 CITY OF VERNON OPERATING ACCOUNT WARRANtt REGttTER NO.7 SEPttEMBER 18′2018 001072‐ANA RUEDA 011.1026.596700 011.1026596500 40.00 Notary Public Renewal 22.81 Notary Public Renewal 082918 082918 09/06/2018 600867 5 62.81 011.1040.400900 S 473 84 Ref lst&2nd Parce!#6304015007 082018006406- STEPHEN L SMITH 09/06/2018 600868 S 473.84 003903‐ US HEALTHWORKS MEDICAL GROUP′ 0111026597000 S 356.00 Medical Services 3377323CA 09/06/2018 600869 S 356.00 001481‐VER:ZON W!RELESS 011.9019560010 S 831.60 Period:07/11-08/10 9812506331 09/06/2018 600870 S 831.60 055.8400.596200 S 2,195.00 Air Conditioner Maintenance 27309006120‐WESTERN ALLIED CORPORAT:ON 09/06/2018 600871 S 2′196.00 005708-WILLDAN ENGINE[R:NG 011.1041595200 5 7′150 00 Code Enforcement Services 219687 09/06/2018 600872 5 7′150.00 000743-XEROX FINANC:AL SERVICES′ LLC 011.9019.590110 S 3,219 30 Lease Payment 1267899 09/06/2018 600873 S 3′219.30 S 226,142.01 Pnnted:9/11/20187:21:39AM TOTAL EARLY CHECKS Page 44 of49 112 CITY OF VERNON OPERAT:NG ACCOUNT WARRANT REG:STER NO.7 SEPTEMBER 18′2018 WARRANTS 000946-ALHAMBRA FOUNDRY CO LTD 011.120010 011.120010 011120010 1,941.36 0755-200 23‐1/4∥C.0.Black C.:.T.R 2′03200 0755‐201 23-1/4"C.O Black C.:.T.R. 377.47 Sales Tax 9.5% 110657 110657 110657 0110013379 011.0013379 09/18/2018 600874 S 4′35083 000193-JOHN CUSOLITO 011.1033502030 011.1033.502030 150 00 Vision Benents/J.cuSOlito 427.20 Vision Benents/D.Cuso!ito 082718 082718(2) 09/18/2018 600875 S 577.20 000947‐DA:LYJOURNAL CORPORAT10N 011.1003.550000 S 147.00 Pub!ication Services B3166842 09/18/2018 600876 S 147.00 000227-ANTHONY ENC:NAS∥011.1031.520000 S 62.70 Reirnb.DU!Checkpoint Supplies 090618 09/18/2018 600877 5 62.70 000524‐ FERGUSON WATERWORKS 011.120010 011.120010 011.120010 011120010SSSS 972.47 3069‐622 14∥X6∥S.S.Tapping sleeve l′235.08 3069-632 14∥X8" S.S Tapping Sieeve l′691.84 3069-642 14∥X10・ SS.Tapping Sleeve 370 43 Sales Tax 9 5% 641355 641355 641355 641355 011.0013278 011.0013278 0110013278 09/18/2018 600878 S 4′269.82 005832-F00THILL COMMUN:CAT10NS′LLC 843.13 Pnnted:9/11/20187:21:39AM 0111033594000 S 843.13 E79 Antenna Cable Replacement 09/18/2018 600879 S Page 45 of 49 113 CiTY OF VERNON OPERATING ACCOUNT WARRANT REGiSTER NO。7SEPTEMBER 18′2018 WARRANTS ■‐ |■ ■ ||| ■■ ■| ■ ■ ACC00NT■・ ■‐ ■ ■1 lNVOIC= ||■ |■ ■ |■ ・ ‐ ‐ ・ ・・ ・ ■‐ ■‐ | ■ ■■ |■ IPAYMENTI ■ CHECK I■ PAYMEN暉 準 ,00R NAME‐響 p.Nり V,FR ‐ Nり “ ,1■■.■|‐ |‐‐ 1押 M‐9り NT P甲 'Rl町 ]oN I‐ ■| | ■| ・ ■ 1"Ⅵ,19E■ |‐ IP・ 9■ ■‐ ■ ■DATE■. |"UMBEl ■ AMoり NT 005920-SUNEET GUPTA 020.1084.502030 s 300.00 Vision Benefits / D. Gomez 082118 09/18/2018 600880 5 300.00 ooo201 - GUSTAVO HERRERA 011.1025.596800 s 1,215.00 Tuition Reimbursement 080818 09/18/2018 600881 S l′215.00 005093-JCL TRAFFiC SERVICES 011.1043.520000 S 885.00 JBC(Orange)open TOp Deiineators- 96711 011.1043.520000 5 588.00 JBC 8#Base′:tem Code:8#JBC Base′ 96711 011.1043.520000 5 875.00 18"Orange Cone with(1)Renec●ve 96711 011.1043.520000 S l′456.00 28∥7#Orange Cone with(2)Reflective 96711 011.1043.520000 S 361.38 Sa!es Tax 9.5%96711 011.0013380 011.0013380 011.0013380 011.0013380 09/18/2018 600882 5 4,165.38 006409 - M|CHELLE DUONG, O.D. 011.1043.502030 s 300.00 vision Benefits / A. Alvarez 082718 09/18/2018 600883 S 300.00 002173- CHARLES MONTOYA 055 8000 596700 5 719 50 EUSERC Mee●ng 082218 09/18/2018 600884 5 719.50 003775-S:LVAlS PR!NTING NEIWORK 055.7100.520000 S 947.00 Quanjty:28′00~ 0557100.520000 5 89.97 SaleS Tax 9.5% 26797 26797 055.0002688 09/18/2018 600885 S l,036.97 P“nted:9/11/20187:21:39AM Page 46 of 49 114 ClTY OF VERNON OPERAT:NG ACCOuNT WARRANT REGiS「ER NO.7 SEPTEMBER 18′2018 WARRANTS .■‐ ■ ■■■ ・ |VENDOR NAME AND NUMBER 000376-」[RRICK TORRES ACCOuNF I I III‐ ■:NVOiC= ‐| || | ■‐ | ■ ■ | ■ || | |■‐ |■ ‐■ ■| ■| |・ | I PAYMENT■ ‐ ■ICHECK ‐ ■ PAYMEN「 NUMBER I AMOuNI DESCRIPT10印 ■. . ‐ . ‐ ‐lNⅥ 'lCl. ■. . P,9・ 1‐ .‐ DAI NUMBER ‐‐ AMOUNI 0111060.502030 S 0111060.502030 S 011.1060502030 S 0111060.502030 S 398.00 Vision Benefits / J. Torres 388.00 Vision Benefits / G. Torres 248.00 Vision Benefits / F. Torres 248.00 Vision Benefits / C. Torres 082718 082818 082818(2) 082818(3) 09/18/2018 600886 S 1′282.00 005170-TRAFF!C SAFtt CORP 011.1043900000 S 0111043.900000 S 011.1043.900000 S 2′180.00 S卜 TS40VVl1236SlA~ 247.50 AC―TS40BDSPFS‐Y~ 230 61 Sa!es Tax 9.5% 64461:N 64461:N 644611N 011.0013373 0110013373 09/18/2018 600887 S 2′658.11 003903- US HEALTHWORKS MED!CAL 011.1026.597000 S GROUP′ 313.00 Medical Services 3380770CA 09/18/2018 600888 S 313.00 005888-WH!T「lER V:S!ON CENTER 0111033.502030 011.1033.502030 011.1033502030SSS 416.00 Vision Benefits / M. Schauster 148.00 Vision Benefits / Z. Schauster 416.00 Vision Benefits / J. Schauster 082818 082818{2) 082818(3) 09/18/2018 600889 S 980.00 003584‐WiLL:AMS DATA MANAGEMENT 011.1003.596200 0111003.596200 375.00 Storage Services 1,550.21 Storage Services 440648 441864 09/18/2018 600890 S 1′925.21 P"nted:9/11/20187:21:39AM TOTAL WARRANTS S 25,145.85 Page 47 of49 115 ClTY OF VERNON OPERAT:NG ACCOUNT WARRANT REG“TER NO.フ SEPTEMBER 18′2018 RECAP BY FUND FUND ELECrRONIC TOTAL EARLY CHECK TOTAL WARRANT TOTAL GRAND TOTALS 011-GENERAL 020-WATER 055-L!GHT&POWER 056-NATURAL GAS 057-FIB[R OPTIC GRAND TOTAL TOTAL CHECKS TO BE PRINTED 17 1,506′948.67 5 272′834.18 3,230′57462 648,291.09 11′947.38 171′793.10 S 4′806.59 22,30705 27,192.22 4305 23,089.38 S 300.00 1,756.47 0.00 0.00 1′701′831.15 277′940.77 3,254′638.14 675,483.31 11′990.43 5,670,595.!14 s 226′142.01 S 25,145.85 s 5′921′883.80 Printed:9/11/2018 7:21:39AM Page 48 of49 116 C:TY OF VERNON OPERATING ACCOUNT WARRANT REG:STER NO.7 SEPTEMBER l&2018 VO:DL:ST CHECК NUMBER VENDOR NAME 600789 MARTINEZ S 50000 P■nted 9′11/20187:21:39AM Patte 49 o'49 117 City Council Agenda Item Report Agenda Item No. COV-299-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: September 18, 2018 SUBJECT Fire Department Activity Report for the Period of August 1 through August 15, 2018 Recommendation: A. Receive and file. Backgroud: Attached is a copy of the Vernon Fire Department Activity Report which covers the period of August 1, 2018 through August 15, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public Service Programs and Routine Maintenance. Fiscal Impact: None. ATTACHMENTS 1. Fire Department Activity Report - 08/01/18 to 08/15/18 118 This Period Last Year This This Year Last Year To Date Period To Date ACTIVITY TYPE FIRE PREVENTION: Regular Inspections (#):111 833 8 941 Re-Inspections (#):3 144 2 97 Spec. Haz. Inspections (#):0 82 1 28 Total Inspections: 114 1059 11 1066 Total Staff Hours:117 1579 17 1522 TRAINING (HOURS): Firefighting 92 1630 118 1568 Hazardous Materials 38 592 32 575 Safety 129 1969 135 1933 Apparatus Operations 128 1985 139 1920 Equipment Operations 129 1987 132 1894 CPR 0 39 2 63 First Aid 36 475 24 490 Total Hours:552 8677 582 8443 PRE-INCIDENT (HOURS): Planning 79 1296 76 1368 District Familiarization 91 1313 70 1437 Total Hours:170 2609 146 2805 PERIODIC TEST (HOURS): Hose Testing 0 6 0 9 Pump Testing 0 6 0 27 Total Hours: 0 12 0 36 VERNON FIRE DEPARTMENT COMPANY ACTIVITIES August 1, 2018 to August 15, 2018 Page 1 119 PUBLIC SERVICE PROGRAMS (HOURS) School Programs 0 31 2 56 Fire Brigades 0 0 0 11 Emergency Preparedness 8 210 17 206 Total Hours:8 241 19 273 ROUTINE MAINTENANCE (HOURS): Station 124 1853 132 1762 Apparatus 129 1901 127 1775 Equipment 132 1956 128 1816 Total Hours:385 5710 387 5353 Grand Total Hours:1232 18828 1151 18432 :Fireactivity Page 2 120 City Council Agenda Item Report Agenda Item No. COV-301-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: September 18, 2018 SUBJECT Approval of Second Amendment to Agreement Number C-127390 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon in Connection with the Fiscal Year 2015 Urban Areas Security Initiative Grant Program Recommendation: A. Find that approval of the amendment proposed is exempt from California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve the Second Amendment to Agreement Number C-127390 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon in connection with the Fiscal Year 2015 Urban Areas Security Initiative (“2015 UASI”) grant program, in substantially the same form as submitted herewith, and authorize the Mayor to execute all necessary documents. Due to a reallocation of 2015 UASI funds, the City of Los Angeles approved and increased the City of Vernon’s grant funds by $99,601.00. Backgroud: On March 15, 2016, the City Council of the City of Vernon adopted Resolution No. 2016-12 approving participation in the 2015 UASI grant program. The City of Los Angeles approved and awarded $144,599.00 to the City of Vernon’s Fire and Police Departments to fund the purchase of chemical, biological, radiological, nuclear and explosive (“CBRNE”), Hazardous Materials and Urban Search & Rescue training and equipment, Physical Security Enhancement Equipment and Personal Protective Equipment. On September 20, 2016, the City Council of the City of Vernon approved the First Amendment to Agreement Number C-127390 of City of Los Angeles Contract between the City of Los Angeles and the City of Vernon, to reallocate $70,000.00 of the approved UASI 15 grant funds to the City of Long Beach Fire Department to fund a contractor that would provide education curriculum for the LA/LBUA region. As a result of the reallocation, the total awarded amount of UASI 15 grant funds was decreased to $74,599.00. On April 19, 2018, the California Office of Emergency Services approved an extension of the UASI 15 performance period to July 31, 2018 and increased the City of Vernon’s grant allocation by $99,601.00 for funding the purchase of fire equipment for the Fire Department’s Regional Training Center, resulting in a total allocation of $174,200.00 in UASI 15 funds. The proposed amendment has been reviewed and approved as to form by the City Attorney’s Department. Fiscal Impact: The 2015 UASI Grant is 100% reimbursable and there are no cost-share or match requirements. The City of Los Angeles will reimburse the City of Vernon for all purchased equipment up to the awarded grant funds. To receive 121 reimbursement for equipment purchased using grant funds, the Fire department will be responsible for submitting all required documents/paperwork to the City of Los Angeles, demonstrating that the items were delivered and paid within the specified time frame. ATTACHMENTS 1. Second Amendment to Agreement Number C-127390 between the City of Los Angeles and the City of Vernon 122 Second Amendment, UASI 15 City of Los Angeles and City of Vernon 1 SECOND AMENDMENT TO AGREEMENT NUMBER C-127390 OF CITY OF LOS ANGELES CONTRACT BETWEEN THE CITY OF LOS ANGELES AND THE CITY OF VERNON THIS SECOND AMENDMENT to Agreement Number C-127390 (“Second Amendment”) is made and entered into by and between the City of Los Angeles, a municipal corporation (the “City”), and the City of Vernon, a municipal corporation (the “Subgrantee” or “Subrecipient”). WITNESSETH WHEREAS, the City and Subrecipient entered into that certain City of Los Angeles Contract Number C-127390 (the “Agreement”) related to the Fiscal Year 2015 Urban Areas Security Initiative Grant (“UASI 15” or the “Grant”), whereby the City agreed to disburse UASI 15 grant funds to Subrecipient in accordance with the UASI 15 approved budget and Subrecipient agreed to use the grant funds to support the development and sustainment of core capabilities as outlined in the National Preparedness Goal by addressing the unique equipment, training, planning, organization, and exercise needs of the Los Angeles/Long Beach Urban Area (“LA/LBUA”), and assisting it in building an enhanced and sustainable capacity to prevent, protect against, mitigate, respond to, and recover from acts of terrorism; such Agreement having a term of September 1, 2015 to May 31, 2018 with an original allocation of UASI 15 grant funds to Subrecipient in the amount of One Hundred Forty- Four Thousand Five Hundred Ninety-Nine Dollars ($144,599.00), and the execution of said Agreement having been authorized by the Los Angeles Cit y Council (C.F. #15- 0734, 1/26/16); and W HEREAS, on or about March 15, 2016, the California Office of Emergency Services (“CalOES”) approved a reallocation of Grant funds such that Subrecipient’s UASI 15 funding originally allocated for the purchase of Chemical, Biological, Radiological, Nuclear and Explosives (“CBRNE”) equipment in the amount of Seventy Thousand Dollars ($70,000) was reallocated to the City of Long Beach Fire Department to fund a contractor that will provide educational curriculum for t he LA/LBUA region (the “Reallocation”), thereby decreasing Subrecipient’s UASI 15 grant allocation by the Reallocation amount resulting in a total allocated amount of UASI 15 funds to Subrecipient of Seventy-Four Thousand Five Hundred Ninety-Nine Dollars ($74,599.00) (the “Reallocation Modification”), such Reallocation Modification having been authorized by the Los Angeles City Council (C.F. #15-0734, 5/4/16); and WHEREAS, on or about April 19, 2018, the California Office of Emergency Services (“CalOES”) approved an extension of the UASI 15 performance period to July 31, 2018 (the “Grant Extension”), such Grant Extension having been accepted by the 123 Second Amendment, UASI 15 City of Los Angeles and City of Vernon 2 City pursuant to authorization provided under Section 14.8 of the Los Angeles Administrative Code (“Section 14.8”); and WHEREAS, the City and Subrecipient desire to increase the Subrecipient’s UASI 15 grant fund allocation amount by Ninety-Nine Thousand Six Hundred One Dollars ($99,601.00) for funding the purchase of fire equipment for the Fire Department’s Regional Training Center, resulting in a total allocation of One Hundred Seventy-Four Thousand Two Hundred Dollars ($174,200.00); such increase having been authorized by the Los Angeles City Council (C.F. #15-0734, ______); and WHEREAS, the City, through its Mayor’s Office of Public Safety (“Mayor’s Office”), which has been designated by the City to administer the Agreement and the projects contemplated therein, and Subrecipient each desires to enter into this Second Amendment to: (a) extend the term of the Agreement to reflect the Grant Extension ; (b) increase the compensation due to the Subrecipient by Ninety-Nine Thousand Six Hundred One Dollars ($99,601.00); and (c) make such other changes as are required in connection with the foregoing, all as detailed elsewhere in this Second Amendment and as authorized by the Los Angeles City Council (C.F. #15-0734, ______) and Section 14.8; and WHEREAS, Section 3.12 of the Agreement provides for amendments to the Agreement; and WHEREAS, this Second Amendment is necessary and proper to continue and/or complete certain activities authorized under the Agreement; and NOW, THEREFORE, the City and Subrecipient hereby covenant and agree that the Agreement be amended, effective September 1, 2015, as follows: 1. Section 1.2 of this Agreement entitled “Subaward Information and Period of Performance” is hereby amended in its entirety to read as stated within the quotation marks in the following paragraph: “Subrecipient hereby accepts the following subaward (“Subaward”) of the Federal award upon the terms and conditions set forth in this Agreement: Subaward amount: $174,200.00 Subaward Period of Performance (“Term”): September 1, 2015 to July 31, 2018 Match Requirement: None The term of this Agreement shall be the “Term” as set forth in this Section 1.2.” 124 Second Amendment, UASI 15 City of Los Angeles and City of Vernon 3 3. Except as herein amended or modified, all terms and conditions of the Agreement shall remain unchanged and in full force and effect by way of this Second Amendment. 4. This Second Amendment may be executed in one or more counterparts, each of which will be deemed an original, but all of which to gether will constitute one and the same instrument. This Second Amendment includes three (3) pages which constitute the entire understanding and agreement of the parties with respect to the matters set forth herein. 125 Second Amendment, UASI 15 City of Los Angeles and City of Vernon 4 IN WITNESS WHEREOF, the City and Subrecipient have caused this Second Amendment to be executed by their duly authorized representatives. APPROVED AS TO FORM: MICHAEL N. FEUER, City Attorney By Deputy City Attorney Date For: THE CITY OF LOS ANGELES ERIC M. GARCETTI, Mayor By Eric M. Garcetti, Mayor Date ATTEST: HOLLY L. WOLCOTT, City Clerk By Deputy City Clerk Date APPROVED AS TO FORM AND LEGALITY: By City Attorney Date For: The City of Vernon, a municipal corporation By Date [SEAL] ATTEST: By City Clerk Date City Business License Number: _________________________________ Internal Revenue Service ID Number: ____________________________ Council File/OARS File Number: C.F. #15-0734 Date of Approval: ________ City Contract Number C-127390 126 City Council Agenda Item Report Agenda Item No. COV-308-2018 Submitted by: Adriana Ramos Submitting Department: Fire Department Meeting Date: September 18, 2018 SUBJECT Donation of 2004 Auxiliary Urban Search and Rescue Trailer to Rio Hondo College Fire Academy Recommendation: A. Find that approval of the proposed donation is exempt under the California Environmental Quality Act (“CEQA”) review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Authorize the donation of a surplus 2004 Auxiliary Urban Search and Rescue (USAR) Trailer, to be conveyed to Rio Hondo College Fire Academy; and C. Approve a donation and release agreement, in substantially the same form as submitted herewith, with Rio Hondo College Fire Academy to use and retain the USAR Trailer as needed for training of Fire Technology students; and D. Authorize the City Administrator to execute the Deed of Gift and Donation Agreement and Release on behalf of the City of Vernon. Backgroud: Rio Hondo College Fire Academy has expressed interest in acquiring the USAR trailer for training purposes. The proposed donation of the surplus trailer will provide Fire Technology students at Rio Hondo College Fire Academy with the opportunity to train in non-life threatening situations utilizing a trailer that is past its service life for an emergency response. The Rio Hondo Fire Academy is a regional academy located in Santa Fe Springs that relies on the donation of equipment from Area E Fire Agencies in order to educate and train the next generation of firefighters. The City Attorney’s office has reviewed and approved the proposed Deed of Gift/Donation Agreement and Release as to form. Fiscal Impact: None. ATTACHMENTS 1. Deed of Gift and Donation Agreement and Release with Rio Hondo College Fire Academy 127 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 Exclusively Industrial Deed of Gift to Rio Hondo Community College Fire Academy The City of Vernon (hereafter, “Donor”) hereby donates and conveys the physical property described below to Rio Hondo Community College Fire Academy, subject to the Donation Agreement and Release (“Agreement”) attached hereto and incorporated herein by reference, to use, retain or dispose of pursuant to the terms and conditions set forth in the Agreement. 1. Donor Information: Agency Name: City of Vernon, Fire Department Agency Address: 4305 Santa Fe Avenue Vernon, CA. 90058 Agency Contact: Bruce K. English, Fire Chief Telephone Number: (323) 583-8811 ext. 287 2. Description of Property: 2004 Auxiliary Urban Search and Rescue (USAR) Trailer License Plate # 1185668 CITY OF VERNON __________ Authorized Donor Representative Date Carlos Fandino, City Administrator RIO HONDO COLLEGE FIRE ACADEMY _____________________________________ __________ DONEE REPRESENTATIVE Date Teresa Dreyfuss, Superintendent/President 128 Page 2 City of Vernon, 4305 Santa Fe Avenue, Vernon, California 90058 – Telephone (323) 583-8811 Donation Agreement and Release This Donation Agreement and Release (“Agreement”), conveying one (1) 2004 Auxiliary Urban Search and Rescue (USAR) Trailer (the “Property”), is entered into between the City of Vernon, through its Fire Department (“Donor”) and the Rio Hondo College Fire Academy (“Donee” and together with Donor, the “Parties”) with reference to the following: Recitals Rio Hondo College Fire Academy is located in Santa Fe Springs, Ca. For over 40 years, the Rio Hondo College Fire Academy has trained hundreds of fire technology students who have continued on to become professional firefighters throughout the United States Rio Hondo College Fire Academy has expressed interest in acquiring the trailer for training purposes. The proposed donation of the surplus trailer will provide Fire Technology students at Rio Hondo College Fire Academy with the opportunity to train in non-life threatening situations utilizing a trailer that is past its service life for an emergency response. Agreement 1. Donor shall convey the Property to Donee as soon as practicable upon approval of this Agreement by the City Council of the City of Vernon (the “City Council”) and upon full execution of the Agreement. 2. Conveyance of the Property shall be deemed to have occurred when Donee takes delivery thereof. 3. Donor does not warrant the Property to be fit for any particular purpose, and Donee accepts the Property “as is.” 4. Donee may inspect the Property at a time and place agreed upon by the Parties prior to delivery. 5. Upon delivery of the Property, Donor shall not be liable or in any other way responsible for any defects or for failure of the Property to perform its intended purpose. Nor shall Donor be liable or in any other way responsible for any loss, damage, or injury to third parties arising from or caused by defects in the Property or in any part thereof. 6. Donee shall defend, indemnify and hold harmless Donor, its officers, directors, elected officials, agents, employees and attorneys from and against all claims, suits and damages asserted by Donee and/or any third party arising out of or in any way related to the ownership, conveyance or use of the Property. 129 Page 3 City of Vernon, 4305 Santa Fe Avenue, Vernon, California 90058 – Telephone (323) 583-8811 7. Donee represents that the Property will only be used for the purpose(s) described in the Recital(s) above, unless otherwise agreed to in writing by the Parties. 8. This Agreement shall be interpreted in accordance with the laws of the State of California, without regard to its conflict of laws rules. 9. By its signature below, Donee represents that it is a legal entity authorized to make and enter into contracts and that the signatory is authorized to bind Donee under this Agreement. In witness whereof, the Parties hereto have executed the Agreement on the dates indicated below. City of Vernon By: Carlos Fandino, City Administrator Date Attest: Maria E. Ayala, City Clerk Approved as to form: Zaynah Moussa, Senior Deputy City Attorney Rio Hondo College Fire Academy By: Teresa Dreyfuss, Superintendent/President Date 130 City Council Agenda Item Report Agenda Item No. COV-287-2018 Submitted by: Robert Sousa Submitting Department: Police Department Meeting Date: September 18, 2018 SUBJECT Drug Enforcement Administration Agreement Recommendation: A. Find that the approval of the proposed agreement is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve an agreement with the Drug Enforcement Administration, in substantially the same form as submitted herewith, for a one (1) year term; and C. Authorize the Police Chief to execute the agreement with the Drug Enforcement Administration (DEA) for continued participation in the Southwest Border Initiative (SWBI) taskforce with an effective date of October 1, 2018. Backgroud: Since 2008, the Vernon Police Department (VPD) has dedicated one Detective to participate in the SWBI narcotics investigation taskforce. The goal of the SWBI narcotics taskforce is to disrupt illicit drug traffic in the region by immobilizing targeted violators and trafficking organizations, and gather and report intelligence data relating to narcotics trafficking and dangerous drugs. Participation in the SWBI taskforce has been advantageous for the VPD. The assigned Detective has gained vast experience and knowledge from the taskforce investigations. The VPD has also utilized resources from the taskforce with multifaceted investigations when there is a need for additional personnel and expertise. In addition, participation in the taskforce provides the VPD revenues from asset forfeiture proceeds related to narcotics investigations. In order to continue its participation in the SWBI taskforce, the VPD must enter into an annual agreement with DEA. City legal staff has reviewed and approved the agreement as to form. Fiscal Impact: There is no fiscal impact by the approval of the SWBI taskforce agreement. ATTACHMENTS 1. DEA Agreement 131 STATE AND LOCAL TASK FORCE AGREEMENT BETWEEN THE DRUG ENFORCEMENT ADMINISTRATION LOS ANGELES FIELD DIVISION AND VERNON POLICE DEPARTMENT PROVISIONAL STATE AND LOCAL TASK FORCE AGREEMENT This agreement is made this I't day of October,2018, between the United States Department of Justice, Drug Enforcement Administration (hereinafter "DEA"), and the Vernon Police Department (hereinafter "VPD "). The DEA is authorized to enter into this cooperative agreement concerning the use and abuse of controlled substances under the provisions of 2l U.S.C. $ 873. WHEREAS there is evidence that trafficking in narcotics and dangerous drugs exists in the Los Angeles area and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of, the parties hereto agree to the following: 1. The Sensitive Investigations Unit (Los Angeles - Southwest Border 5)(hereinafter "SIIJ") will perform the activities and duties described below: a. disrupt the illicit drug traffic in the area by immobilizing targeted violators and trafficking organizations; b. gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and c. conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the SIU's activities will result in effective prosecution before the courts of the United States and the State of California. 2. To accomplish the objectives of the Task Force, the VPD agrees to detail one (1) experienced officers to the Task Force for a period of not less than two (2) years. During this period of assignment, the officers will be under the direct supervision and control of DEA supervisory personnel assigned to the SIU. 3. Any VPD officers assigned to the SIU shall adhere to DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the SIU. Officers assigned to the SIU shall also remain subject to the policies, procedures and regulations of their parent agency. Any conflict between DEA policies and procedures and those of the parent agency shall be resolved by the DEA Special Agent in Charge or his designee, and the chief law enforcement officials of the participating agencies. 132 4. The officers assigned to the SIU shall be deputized as Task Force Officers of DEA pursuant to 21 U.S.C. Section 878. 5. To accomplish the objectives of the SIU, DEA will assign Six Special Agents to the SIU. DEA will also, subject to the availability of annually appropriated funds or any continuing resolution thereof, provide necessary funds and equipment to support the activities of the DEA Special Agents and officers assigned to the SIU. This support will include: office space, office supplies, travel funds, funds for the purchase of evidence and information, investigative equipment, training, and other support items. 6. The shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all requirements imposed by or pursuant to the regulations of the United States Department of Justice implementing those laws, 28 C.F.R. Part 42, Subparts C, F, G, H and I. 7. The term of this agreement shall be effective from the date in paragraph number one until September 30,2019. This agreement may be terminated by either party on thirty days' advance written notice. Billing for all outstanding obligations must be received by DEA within 90 days of the date of termination of this agreement. DEA will be responsible only for obligations incurred by VPD during the term of this agreement. For the Drug Enforcement Administration: Date: David J. Downing Special Agent in Charge For the Vernon Police Department Date Anthony Miranda Chief of Police ATTEST APPROVED AS TO FORM Maria E. Ayala. City Clerk ATTACHMENTS: Zaznah Moussa, Senior Deputy City Attorney (l). OJP Form 406116 (3-91): Certifications Regarding Lobbying; Debarment, Suspensions and Other Responsibility Matters; and Drug Free Workplace Requirements. (2). Roster of Local, State, or Federal Agency Personnel Assigned to the United States Drug Enforcement, Los Angeles Field Division. 133 ATTACI{AN ENDORSE,D OJP.4O61 I{ERE 134 @ U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTH ER RESPONSI BILITY MATTERS ; AND DRUG.FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instruclions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restriclions on Lobbying" and 28 CFR Part 67,'Government-wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants).'The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section'1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) lf any funds olher than Federal appropriated funds have been paid or will be paid lo any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperalive agreemenl, lhe undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instruclions; (c) The undersigned shall reguire that the language of this cer- tification be Included in the award documents for all subawards at all liers (including Subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub- recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DTRECT RECIPTENT) public (Federal, State, or local) lransaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certificationt and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510- A. The applicant certifies that it and its principals: (a) Are not presenlly debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal courl, or volunlarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- lion been convicled of or had a civil judgment rendered againsl them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a 3. DRUG.FREEWORKPLACE (GRANTEES OTHER THAN INDIVIDUALS} As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620- A. The applicant certifies that it will or will continue to provide a drugJree workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) lvlaking it a requirement that each employee to be engaged in the performance of the granl be given a copy of the st,te-ment required by paragraph (a); (d) Notifying the employee in the statemenl required by para- graph (a) that, as a condition of employment under the grant, the employee will- oJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2.4061/3 AND 4061/4 WHTCH ARE OBSOLETE 135 (1) Abide by the terms of tha statement; and (2) Notily lhe employer in writinq o{ his or her Conviction lor aviolation-ol a..cfirhinal drug statute occurring in lh6 workplace no later than live calendar days alter such coilviotlon; within 10 Checf f if there are workplace on tile that are not identified here. 630 a grant;and (f) Taking on6 ol the iollowino actlons. wlthin 30 calendar -day! g[ -raceiving notice und6r subpaiagraph (dX2), with respocr ro any emproyee wno ts So convhted- (1) Taking appropriate personnel action aoalhst such an employeer up lo ano including termination, colalbtent with therequir6menti of he Flehabilitaflon Act of 1973, E$l emended: or may use Qhggf E if the State has electod to comptete OJP Form4Ailn.- DRUG.FBEE WORKPLACE(GRANTEES WHO ARE |ND|VIDUALS) a As _requlrad by _!he-Qru*Fre6 WqrkplacerAc! ot 1988, and irnolerrientsd al 28 CFR ?art 67. Suboart F. for oranteeis. ai delined at 28 CFFI Part 67; Sections 67.615 arid 67.52& A. As a condition ol lhe granl, l gerttfy that I will not engagein the unlawlul manufactu-re, distribution, disoensino, oosses-sion,. or use of a controlled substanbe ih conditibn any activily wilh the grant; and or ment,'or (g) Making a good faith effon to continue to maintain a druo-tr6€ workplace through implementation of paragraphs (a), (bJ, (c), (d), (e), and (f). E, f|e. grantee m_ay insert in, the space provided below thesrle(s) ror tho penormance ot work.done in Gonnection withthe bpecific grarit: Place ol Perlormance (Street address, city, country, stale, zipcoda) oia o I the D. Avonue, As he duly authorized representative ol the applicant, I hereby csrtify that the applicant will comply with the above certilications, 1. Grantae Name and Address: Vernon Police Department 4305 S. Sante Fe Avenue Vernon, CA 90058 2, Application Number and/or proiect Name 3. Grantes lBSl/endor Number Anthony Miranda, Chief of Police, Vernon Police Department 4. Typed Name and'IlilE ol Authorized ReprdS6ntativa 5. Signature 6. Date 136 City Council Agenda Item Report Agenda Item No. COV-290-2018 Submitted by: Robert Sousa Submitting Department: Police Department Meeting Date: September 18, 2018 SUBJECT Office of Traffic Safety Grant Agreement Recommendation: A. Find that the approval of the proposed agreement is exempt from California Environmental Quality Act (“CEQA”) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Approve an agreement between the City of Vernon and the Office of Traffic Safety, in substantially the same form as submitted herewith, for a one (1) year term; and C. Authorize the City Administrator, Police Chief, and Police Lieutenant to execute an agreement between the City of Vernon and the Office of Traffic Safety for participation in the Selective Traffic Enforcement Program (STEP) with an effective date of October 1, 2018. Backgroud: The Vernon Police Department (VPD) has been awarded a grant through the Office of Traffic Safety (OTS) to participate in a Selective Traffic Enforcement Program (STEP). The goals of the program include the following: Reduce the number of persons killed and/or injured in traffic collisions; reduce the number of persons killed and/or injured in DUI related collisions; and raise public awareness about DUI enforcement activities in the Los Angeles County region. In order to accomplish the goals of the program, participating agencies will be required to take part in various enforcement activities which include saturation patrol details, motorcycle safety enforcement, distracted driving enforcement, pedestrian and bicycle enforcement, and DUI checkpoints. VPD staff will coordinate enforcement activities as required on an overtime basis. The VPD will receive reimbursement for a majority of the overtime related costs (benefits cost not included). The VPD has participated in this program for a number of years and has been successful in attaining the goals specified. To participate in the program, law enforcement agencies are required to sign an agreement to receive reimbursement for personnel overtime costs. Reimbursements will be made within 90 days of receipt of an invoice, activity log, and quarterly traffic collision reports. The term of this agreement shall remain in effect until September 30, 2019. Legal staff has reviewed and approved the proposed agreement as to form. Fiscal Impact: 138 There are sufficient overtime funds in the FY2018-2019 VPD budget for participation in STEP. The projected overtime reimbursement for the annual participation is approximately $70,000.00. ATTACHMENTS 1. OTS STEP Grant Agreement 139 8/15/2018 10:35:10 AM Page 1 of 15 State of California – Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PT19142 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS INFORMATION NAME: Carolyn Vu DUNS #: 060883022 ADDRESS: 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 REGISTERED ADDRESS: 4305 S. Santa Fe Avenue CITY:Vernon ZIP+4:90058-1714 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Vernon 4. AGENCY UNIT TO ADMINISTER GRANT From: 10/01/2018 Vernon Police Department To: 09/30/2019 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary collision factors, distracted driving, night -time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $70,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:  Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub -Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances  Exhibit B* – OTS Grant Program Manual *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached here to. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are du ly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF AGENCY NAME: Nicholas Perez PHONE: 323-587-5171 NAME: Carlos Fandino PHONE: (323) 583-8811 TITLE: Lieutenant FAX: 323-826-1486 TITLE: City Administrator FAX: 323-826-1438 ADDRESS: 4305 S. Santa Fe Avenue Vernon, CA 90058 ADDRESS: 4305 S. Santa Fe Avenue Vernon, CA 90058-1714 EMAIL: nperez@covpd.org EMAIL: cfandino@ci.vernon.ca.us (Signature) (Date) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: Anthony Miranda PHONE: (323) 583-8811 ext 114 NAME: Rhonda L. Craft PHONE: (916) 509-3030 TITLE: Chief of Police FAX: TITLE: Director FAX: (916) 509-3055 ADDRESS: 4305 Santa Fe Ave Vernon, CA 90058 ADDRESS: 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 EMAIL: amiranda@covpd.org EMAIL: rhonda.craft@ots.ca.gov (Signature) (Date) (Signature) (Date) 140 8/15/2018 10:35:10 AM Page 2 of 15 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 164-AL-19 20.608 0521-0890-101 2018 2018 29/18 $45,000.00 402PT-19 20.600 0521-0890-101 2018 2018 29/18 $25,000.00 AGREEMENT TOTAL $70,000.00 AMOUNT ENCUMBERED BY THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above. $70,000.00 PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE  $70,000.00 141 8/15/2018 10:35:10 AM Page 3 of 15 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER PT19142 1. PROBLEM STATEMENT The City of Vernon's target population for enforcement efforts is DUI drivers, as well as those who commit other violations (speed, distracted driving, turning/yielding violations, etc.) that may contribute to traffic collisions. Our mission is to continue to be simple in concept: reduce traffic collisions and in doing so, reduce injuries and deaths associated to such collisions. The City of Vernon Public Works Traffic Engineering Division conducted a Traffic Collision Review Report in 2014. Included in the report are the most frequent locations of traffic collisions and a list of the top primary collision factors. Current statistics (refer to Traffic Data Summary below) from 2015-2017 indicate the top primary collision factors have remained the same. In examining the OTS Collision Rankings for 2015, we have also identified the below problem areas that we recognize need to be addressed. As a part of the Group G, Vernon had the following rankings: Total Fatal and Injury: 3/12 Alcohol Involved: 2/12 Had Been Drinking Driver < 21: 1/12 Had Been Drinking Driver 21 - 34: 3/12 Motorcycles: 3/12 Pedestrians: 3/12 Bicyclists: 1/12 Composite: 2/12 Speed Related: 5/12 Nighttime (9:00 pm - 2:59am) 2/12 Hit and Run: 1/12 Grant funds and activities will help us to reduce traffic collisions, therefore reducing associated injuries and deaths. Our target population is not just limited to "infractions violators" and/or "DUI suspects." The Vernon Police Department sincerely wants our entire community to know that traffic safety is a major priority to us. That is one of the reasons why the Press Release (via newspapers and social media) during the cycle of the grant is so important; it communicates to the public that there is an emphasis and priority on traffic safety in our City. We intend to continue to drive home this message, through educational handouts at checkpoints and/or during routine public contacts. The following is a traffic data summary, including 2017 statistics:  3 fatal collisions with 3 victims (2 more than 2016)  167 collisions with 249 victims (7 more collisions and 17 more victims than 2016)  7 alcohol involved collisions with injuries, with 14 injured victims (3 more collisions and 7 more victims than 2016)  6 collisions involving injured pedestrian victims (1 more than 2016), with no fatalities  13 collisions involving injured bicycle victims (1 more than 2016), with no fatalities 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic collisions. 2. Reduce the number of persons injured in traffic collisions. 3. Reduce the number of pedestrians killed in traffic collisions. 4. Reduce the number of pedestrians injured in traffic collisions. 5. Reduce the number of bicyclists killed in traffic collisions. 6. Reduce the number of bicyclists injured in traffic collisions. 7. Reduce the number of persons killed in alcohol-involved collisions. 8. Reduce the number of persons injured in alcohol-involved collisions. 9. Reduce the number of persons killed in drug-involved collisions. 10. Reduce the number of persons injured in drug-involved collisions. 142 8/15/2018 10:35:10 AM Page 4 of 15 11. Reduce the number of persons killed in alcohol/drug combo-involved collisions. 12. Reduce the number of persons injured in alcohol/drug combo-involved collisions. 13. Reduce the number of motorcyclists killed in traffic collisions. 14. Reduce the number of motorcyclists injured in traffic collisions. 15. Reduce hit & run fatal collisions. 16. Reduce hit & run injury collisions. 17. Reduce nighttime (2100 - 0259 hours) fatal collisions. 18. Reduce nighttime (2100 - 0259 hours) injury collisions. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 1 2. Participate and report data (as required) in the following campaigns, National Walk to School Day, NHTSA Winter & Summer Mobilization, National Bicycle Safety Month, National Click it or Ticket Mobilization, National Teen Driver Safety Week, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 10 3. Develop (by December 31) and/or maintain a “ HOT Sheet” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 3 7. Conduct DUI Saturation Patrol operation(s). 12 8. Conduct Traffic Enforcement operation(s), including but not limited to, primary collision factor violations. 17 9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 10 10. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary collision factor violations by motorcyclists and other drivers. 2 11. Conduct Nighttime (1800-0559) Click It or Ticket enforcement operation(s). 1 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle collisions resulting from violations made by pedestrians, bicyclists, and drivers. 3 3. METHOD OF PROCEDURE A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.  All training needed to implement the program should be conducted this quarter.  All grant related purchases needed to implement the program should be made this quarter.  In order to develop/maintain the “Hot Sheets,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot 143 8/15/2018 10:35:10 AM Page 5 of 15 Sheets may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision locations.Media Requirements  Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October 1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off press releases and any related media advisories, alerts, and materials must be emailed for approval to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, 14 days prior to the issuance date of the release. B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.Media Requirements  Send all grant-related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator. The following requirements are for grant-related activities and are different from those regarding any grant kick-off release or announcement.  If an OTS-supplied, template-based press release is used, there is no need for pre-approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press.  If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date.  Press releases reporting the immediate and time-valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press.  Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media coverage and to report the results.  Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event.  Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication.  Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS Coordinator for specifics and format-appropriate logos.  Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)  Invoice Claims (due January 30, April 30, July 30, and October 30)  Quarterly Performance Reports (due January 30, April 30, July 30, and October 30)  Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.  Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.  Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s 144 8/15/2018 10:35:10 AM Page 6 of 15 accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 145 8/15/2018 10:35:10 AM Page 7 of 15 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PT19142 FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION TOTAL AMOUNT 164 AL-19 20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $45,000.00 402PT-19 20.600 State and Community Highway Safety $25,000.00 COST CATEGORY CFDA TOTAL COST TO GRANT A. PERSONNEL COSTS Positions and Salaries Full-Time $0.00 Overtime DUI/DL Checkpoints 20.608 $22,500.00 DUI Saturation Patrols 20.608 $17,000.00 Benefits-Overtime 1.45% 20.608 $573.00 Traffic Enforcement 20.600 $12,000.00 Distracted Driving 20.600 $7,000.00 Motorcycle Safety 20.600 $1,400.00 Night-time Click It Or Ticket 20.600 $1,400.00 Pedestrian and Bicycle Enforcement 20.600 $2,100.00 Benefits-Overtime 1.45% 20.600 $347.00 Part-Time $0.00 Category Sub-Total $64,320.00 B. TRAVEL EXPENSES In State Travel 20.600 $753.00 $0.00 Category Sub-Total $753.00 C. CONTRACTUAL SERVICES $0.00 Category Sub-Total $0.00 D. EQUIPMENT $0.00 Category Sub-Total $0.00 E. OTHER DIRECT COSTS DUI Checkpoint Supplies 20.608 $4,927.00 Category Sub-Total $4,927.00 F. INDIRECT COSTS $0.00 Category Sub-Total $0.00 GRANT TOTAL $70,000.00 146 8/15/2018 10:35:10 AM Page 8 of 15 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER PT19142 BUDGET NARRATIVE PERSONNEL COSTS QUANTITY DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. 3 DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. 12 Benefits-Overtime 1.45% - Overtime Benefits Medicare - 1.45% 1 Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. 17 Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. 10 Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. 2 Night-time Click It Or Ticket - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. 1 Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. 3 Benefits-Overtime 1.45% - Overtime Benefits Medicare - 1.45% 1 TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the Governor's Highway Safety Association Conference and the International Association of Chiefs of Police Annual DRE Conference, both held in Anaheim. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. 1 CONTRACTUAL SERVICES - EQUIPMENT - OTHER DIRECT COSTS DUI Checkpoint Supplies - on-scene supplies needed to conduct sobriety checkpoints. Costs may include 28” traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. 1 INDIRECT COSTS - 147 8/15/2018 10:35:10 AM Page 9 of 15 STATEMENTS/DISCLAIMERS Program Income default statement: There will be no program income generated from this grant. Enforcement Grant Quota Disclaimer: Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. 148 8/15/2018 10:35:10 AM Page 10 of 15 State of California – Office of Traffic Safety GRANT AGREEMENT Exhibit A GRANT NUMBER PT19142 CERTIFICATIONS AND ASSURANCES HIGHWAY SAFETY GRANTS (23 U.S.C. CHAPTER 4 AND SEC. 1906, PUB. L. 109-59, AS AMENDED) Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place the State in a high -risk grantee status in accordance with 49 CFR §18.12. The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: • 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended • 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Part 1300—Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safet y agency will compl y with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:  Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21;  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);  The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; 149 8/15/2018 10:35:10 AM Page 11 of 15  Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low- Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and  Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). The State highway safet y agency—  Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted;  Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non-Discrimination Authorities identified in this Assurance;  Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT’s or NHTSA’s access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority;  Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance;  Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: “During the performance of this contract/funding agreement, the contractor/funding recipient agrees — a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectl y in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in appendix B of 49 CFR part 2l and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safet y office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program. 150 8/15/2018 10:35:10 AM Page 12 of 15 POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDE RAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for makin g or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to compl y with the requirements of 2 CFR parts 180 and 1200. 151 8/15/2018 10:35:10 AM Page 13 of 15 2. The inability of a person to provide the certification required below will not necessaril y result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primar y tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agenc y may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agenc y to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transa ction be entered into, it shall not knowingl y enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntaril y excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transa ction knowingl y enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agenc y may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; 152 8/15/2018 10:35:10 AM Page 14 of 15 (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen propert y; (c) Are not presently indicted for or otherwise criminally or civill y charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerat ed in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primar y tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Participant Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to compl y with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transa ction be entered into, it shall not knowingl y enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntaril y excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 153 8/15/2018 10:35:10 AM Page 15 of 15 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingl y enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available r emedies, including suspension or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presentl y debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Bu y America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase forei gn produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. LAW ENFORCEMENT AGENCIES All subrecipient law enforcement agencies shall comply with California law regarding profiling. Penal Code section 13519.4, subdivision (e), defines “racial profiling” as the “practice of detaining a suspect based on a broad set of criteria which casts suspicion on an entire class of people without any individualized suspicion of the particular person being stopped.” Then, subdivision (f) of that section goes on to provide, “A law enforcement officer shall not engage in racial profiling.” 154 City Council Agenda Item Report Agenda Item No. COV-303-2018 Submitted by: Fred Cardenas Submitting Department: Public Utilities Meeting Date: September 18, 2018 SUBJECT Notification to the California Water Resources Control Board of City’s Intent to Destroy Well 5 Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) review, because notifying a state agency of the City’s intent to destroy a well is an administrative activity that does not constitute a “project” under CEQA Guidelines section 15378. When actual plans for destruction of the subject well are presented to the City Council, further CEQA analysis will be conducted; and B. Authorize the City Administrator to notify the California Water Resources Control Board that the City plans to destroy Well 5. Backgroud: The City owns and operates a domestic water distribution system that provides high quality drinking water to approximately 1,000 metered connections. Construction of the system started in the mid-1930s and at peak operations served up to 12,000 acre feet per year of water in the mid-1990s. The City relied on a combination of imported and ground water to supply the customer demands. Today, the demand for water has dropped to 7,000 acre feet per year and the City provides daily demands purely with groundwater. Between the mid-1930s through 2018, the City constructed 21 wells to meet customer demand. Currently, there are eight (8) active wells (and one back-up well) that produce 7,800 acre feet per year on a five-day week pumping schedule. In order to improve the ground water production reliability, the Water Division initiated plans to construct two new wells (Wells 22 and 23) and rehabilitate three (3) existing wells. The two proposed wells will increase annual production to approximately 12,300 acre feet per year. On April 25, 1938 the City completed construction of Well 5. The well was operated until 1977 and, at that time, Volatile Organic Compounds (VOCs) and excessive sand were detected in the well. The well is 81 years in age and records could not be found that indicate the date when the well was decommissioned and the wellhead equipment was removed. Due to drought conditions, the Water Division staff commissioned several technical memoranda in 2008 to determine if retrofitting of the well was feasible. The memoranda defined the following: •State’s compliance process to restore the well •Recommended well development and pump testing to address the water quality and sanding issues •Recommended the installation of an expensive liner due to the condition of the well’s original casing. Since commissioning of the technical memoranda, the well has remained idle and it is uncertain whether or not further degradation of the well has occurred. 155 The State Water Resources Control Board (Board) is the ruling regulatory compliance agency which oversees how production wells are destroyed. Prior to Board standards, wells were abandoned by capping the well port 12 to 18 inches below grade. Today, the standard requires destruction of the well casing by sealing it with concrete or by other more drastic methods such as explosives. The sole purpose of destroying wells by these methods is to prevent groundwater contamination. The process requires the City to submit a destruction plan to the Board based on the Board's established minimum standards (Attachment 2). The Board reviews the plan and issues an order as to the preferred method for destruction of the well based on information provided by the City. As a point of reference, the City has abandoned or destroyed 11 wells since becoming a water purveyor. On August 21, 2017 the Board completed an inspection of the City of Vernon’s water system and listed Well 5 as a deficiency (Attachment 1). A deficiency is an order requiring definitive action. The Board ordered the City to respond by January 1, 2018 to either rehabilitate or destroy the well. Staff responded in January 2018 that more time was needed to investigate possible rehabilitation of the well. The Board agreed to allow time for further investigation. Staff completed the investigation and determined that Well 5 has met its intended life. To confirm the water quality and sanding issues requires expensive well development and pump testing. The cost to perform the well development, installation of the liner, pump testing and wellhead retrofit is estimated between $600,000 and $700,000. It would be of greater benefit if the funds were redirected to the rehabilitation of an existing well which does not contain known contaminates and is younger in age. The following process will be used to destroy Well 5: •Notification to the Board of the City intent to destroy the well •Receipt of Board acknowledgement or recommendations •Preparation of destruction specifications based on minimum Board standards •Review and approval of specifications by the Board •Preparation of Cost Estimate and Notice Inviting Bids •Approval (as to form) of Notice Inviting Bids by City’s Legal Office •Review and approval of specifications and Notice Inviting Bids by City Administration •Award of contract by City Council Fiscal Impact: None. ATTACHMENTS 1. Correspondence from the California Water Boards - System No. 1910167 - Water System Inspection of the City of Vernon 2. California Water Resources Control Board Water Well Destruction Standards 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 Water Well Standards CHAPTER II. STANDARDS Section 23. Requirements for Destroying Wells. A. Preliminary Work. Before the well is destroyed, it shall be investigated to determine its condition, details of construction, and whether there are obstructions that will interfere with the process of filling and sealing. This may include the use of downhole television and photography for visual inspection of the well. 1. Obstructions. The well shall be cleaned, as needed, so that all undesirable materials, including obstructions to filling and sealing, debris, oil from oil-lubricated pumps, or pollutants and contaminants that could interfere with well destruction are removed for disposal. The enforcing agency shall be notified as soon as possible if pollutants and contaminants are known or suspected to be in a well to be destroyed. Well destruction operations may then proceed only at the approval of the enforcing agency. The enforcing agency should be contacted to determine requirements for proper disposal of materials removed from a well to be destroyed. 2. Where necessary, to ensure that sealing material fills not only the well casing but also any annular space or nearby voids within the zone(s) to be sealed, the casing should be perforated or otherwise punctured. 3. In some wells, it may be necessary or desirable to remove a part of the casing. However, in many instances this can be done only as the well is filled. For dug wells, as much of the lining as possible (or safe) should be removed prior to filling. 179 B. Filling and Sealing Conditions. Following are requirements to be observed when certain conditions are encountered: 1. Wells situated in unconsolidated material in an unconfined groundwater zone.In all cases the upper 20 feet of the well shall be sealed with suitable sealing material and the remainder of the well shall be filled with suitable fill, or sealing material. (See Figure 9A, of Bulletin 74- 81.) 2. Well penetrating several aquifers or formations. In all cases the upper 20 feet of the well shall be sealed with impervious material. In areas where the interchange of water between aquifers will result in a significantNote 22 deterioration of the quality of water in one or more aquifers, or will result in a loss of artesian pressure, the well shall be filled and sealed so as to prevent such interchange. Sand or other suitable inorganic material may be placed opposite the producing aquifers and other formations where impervious sealing material is not required. To prevent the vertical movement of water from the producing formation, impervious material must be placed opposite confining formations above and below the producing formations for a distance of 10 feet or more. The formation producing the deleterious water shall be sealed by placing impervious material opposite the formation, and opposite the confining formations for a sufficient vertical distance (but no less than 10 feet) in 180 both directions, or in the case of "bottom" waters, in the upward direction. (See Figure 9B.) In locations where interchange is in no way detrimental, suitable inorganic material may be placed opposite the formations penetrated. When the boundaries of the various formations are unknown, alternate layers of impervious and pervious material shall be placed in the well. 3. Well penetrating creviced or fractured rock. If creviced or fractured rock formations are encountered just below the surface, the portions of the well opposite this formation shall be sealed with neat cement, sand- cement grout, or concrete. If these formations extend to considerable depth, alternate layers of coarse stoneNote 23 and cement grout or concrete may be used to fill the well. Fine grained material shall not be used as fill material for creviced or fractured rock formations. 4. Well in noncreviced, consolidated formation. The upper 20 feet of a well in a noncreviced, consolidated formation shall be filled with impervious material. The remainder of the well may be filled with clay or other suitable inorganic material. 5. Well penetrating specific aquifers, local conditions. Under certain local conditions, the enforcing agency may require that specific aquifers or formations be sealed off during destruction of the well. C. Placement of Material. The following requirements shall be observed in placing fill or sealing material in wells to be destroyed: 1. The well shall be filled with the appropriate material (as described inSubsection D of this section) from the bottom of the well up. 2. Where neat cement grout, sand-cement grout, or concrete is used, it shall be poured in one continuous operation. 181 3. Sealing material shall be placed in the interval or intervals to be sealed by methods that prevent free fall, dilution, and/or separation of aggregate from cementing materials. 4. Where the head (pressure) producing flow is great, special care and methods must be used to restrict the flow while placing the sealing material. In such cases, the casing must be perforated opposite the area to be sealed and the sealing material forced out under pressure into the surrounding formation. 5. In destroying gravel-packed wells, the casing shall be perforated or otherwise punctured opposite the area to be sealed. The sealing material shall then be placed within the casing, completely filling the portion adjacent to the area to be sealed and then forced out under pressure into the gravel envelope. 6. When pressure is applied to force sealing material into the annular space, the pressure shall be maintained for a length of time sufficient for the cementing mixture to set. 7. To assure that the well is filled and there has been no jamming or "bridging" of the material, verification shall be made that the volume of material placed in the well installation at least equals the volume of the empty hole. D. Materials. Requirements for sealing and fill materials are as follows: 1. Impervious Sealing Materials. No material is completely impervious. However, sealing materials shall have such low permeability that the volume of water passing through them is of small consequence. Suitable impervious materials include neat cement, sand-cement grout, concrete, and bentonite clay, all of which are described in Section 9, Subsection D, "Sealing Material" of these standards; and well- 182 proportioned mixes of silts, sands, and clays (or cement), and native soils that have a coefficient of permeability of less than 10 feet per year.Note 24 Used drilling muds are not acceptable. 2. Filler Material. Many materials are suitable for use as a filler in destroying wells. These include clay, silt, sand, gravel, crushed stone, native soils, mixtures of the aforementioned types, and those described in the preceding paragraph. Material containing organic matter shall not be used. E. Additional Requirements for Wells in Urban Areas. In incorporated areas or unincorporated areas developed for multiple habitation, to make further use of the well site, the following additional requirements must be met (see Figure 9C): 1. A hole shall be excavated around the well casing to a depth of 5 feet below the ground surface and the well casing removed to the bottom of the excavation. 2. The sealing material used for the upper portion of the well shall be allowed to spill over into the excavation to form a cap. 3. After the well has been properly filled, including sufficient time for sealing material in the excavation to set, the excavation shall be filled with native soil. F. Temporary Cover. During periods when no work is being done on the well, such as overnight or while waiting for sealing material to set, the well and surrounding excavation, if any, shall be covered. The cover shall be sufficiently strong and well enough anchored to prevent the introduction of foreign material into the well and to protect the public from a potentially hazardous situation. 183 City Council Agenda Item Report Agenda Item No. COV-292-2018 Submitted by: Lissette Melendez Submitting Department: Public Works Meeting Date: September 18, 2018 SUBJECT Acceptance of Electrical Easement at 2626 26th Street (APN 6302-001-030) Recommendation: A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a “project” as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. Backgroud: The property located at 2626 26th Street is being developed and an easement is needed for the installation and maintenance of City owned electrical conduit and equipment serving the property. The Public Works Department has received a fully executed Electrical Easement by Mass Transit Properties, LLC, owners for the property at the above-mentioned location, Assessor’s Parcel No. 6302-001-030. The easement has been reviewed and approved by the Vernon Public Utilities Department and has been approved as to form by the City Attorney’s Office. Fiscal Impact: Acceptance of the proposed Electrical Easement has no fiscal impact. ATTACHMENTS 1. Electrical Easement - 2626 26th St 2. Certificate of Acceptance - EE 2626 26th 184 RECORDING REQUESTED BY and WHEN RECORDED MAIL TO: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attn: City Clerk MAIL TAX STATEMENTS TO: Exempt SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE EASEMENT (ELECTRICAL) APN: 6302-001-030 DOCUMENTARY TRANSFER TAX IS NONE —NOT REQUIRED SEC. 11922 REVENUE TAXATION CODE. FOR VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, MASS TRANSIT PROPERTIES, LLC, a California limited liability company (the "Grantor") HEREBY GRANTS) TO: City of Vernon, a municipal corporation (the "Grantee") An easement for every purpose beneficial to the Vernon Public Utilities Department, including, but not limited to, the right to construct, lay, install, use, maintain, alter, add to, repair, replace, inspect and remove underground and overhead electric and other public utilities, consisting of pole, guys and anchors, crossarms, wires, cables, conduits, manholes, vaults, pull boxes, markers and other fixtures and appliances with the right of ingress and egress in, on, over, under, across and through that certain real property in the City of Vernon, County of Los Angeles, State of California, as described in Exhibit "A" attached hereto and incorporated herein by this reference, and as more particularly shown on the map attached hereto as Exhibit "B" and incorporated herein by this reference. This easement is on a portion of the property owned by the Grantor. The Grantee, and its employees shall have free access to said facilities and every part thereof, at all times, for the purpose of exercising the rights herein granted. Date: Julv 18 , 2018 "Grantor" MASS TRANSIT PROPERTIES, LLC a California limited liability company Michael Dou~an, Chief Financial Officer Name, Title Signature Name, Title Signature 185 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy. or validity of that document. State of California County o ~7 ° ~ w ~~ rn~ /~ v~Gi C On / 20 /~ before me,/~`~/Gtr / /I~- 7 /I~G~ . a e nsert ame o 3 otaiy u ~ is an ~t e w • / A / 1 personally appeared GL. who proved to me on the basis of satisfactory evidence to be the person(~j whose name(~f is/~e subscribed to the within instrument and acknowledged to me that he/~e/tJ~ executed the same in his/11 h~ authorized capacity(j,~), and ~ that by his signature) on the instrument the person(,, or the entity upon behalf on which the persons) acted, executed t11e instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. Signature '~w lG~'1~L (Seal) MARIA CRISTINA RAMIREZ Commission #~ 2145375 Notary Public: - C~tfforni, ~C los Angeles bounty -- M Comm. Ex Tres Mar 6.2020 186 EXHIBIT A t7~i~~1~Yy~l~r[•1►1 TWO STRIPS OF LAND LYING WITHIN LOT 5 OF THE CHIPLEY ANQ BAKER TRACT, IN THE RANCHO SAN ANTONIO, IN THE CITY OF VERNON, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER PARTITION MAP FILED IN CASE N0. 2672 OF THE 17TH JUDICIAL DISTRICT COURT, MORE PARTICULARLY DESCRIBED AS FOLLOWS: STRIP 1 A STRIP OF LAND, 5 FEET WIDE, THE CENTERLINE OF SAID STRIP IS DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF TRACT N0. 2720, RECORDED IN BOOK 28, PAGE 50 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, BEING IN THE SOUTHERLY LINE OF 26TH STREET, 40 FEET WIDE, AS CONVEYED TO THE CITY OF VERNON BY DEED RECORDED IN BOOK 5282, PAGE 57 OF DEEDS, RECORDS OF SAID COUNTY; THENCE ALONG SAID SOUTHERLY LINE OF 26TH STREET NORTH 88' 33' 45" EAST 228.52 FEET; THENCE PARALLEL WITH THE EASTERLY LINE OF SAID LOT 5, SOUTH 1' 54' 15" EAST 255.50 FEET TO THE TRUE POINT OF BEGINNING OF THIS DESCRIPTION; THENCE SOUTH 22' 02' 0" WEST 29.42 FEET; THENCE SOUTH 32,60 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE NORTHWESTERLY HAVING A RADIUS OF 10 FEET; THENCE SOUTHWESTERLY ALONG SAID CURVE AN ARC DISTANCE OF 15.71 FEET; THENCE WEST 55.89 FEET TO A POINT DESIGNATED AS POINT "A". THE SIDE LINES OF SAID EASEMENT SHALL BE LENGTHENED OR SHORTENED TO TERMINATE TO THE EASTERLY LINE OF LOT 5 AND TO THE EASTERLY LINE OF STRIP 2 AS DESCRIBED HEREON. STRIP 2 A STRIP OF LAND, 18 FEET WIDE, HAVING 14 FEET LYING NORTHERLY AND 4 FEET LYING 50UTHERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT DESIGNATED POINT "A", SOUTH 77' 22' 04'~ WEST 14 FEET. PREPARED BY: SEABOARD ENGINEERING COMPANY BY: Q- ~ j~rn✓ ~~Zt~rB MARITES A. DIZON, PLS9246 DATE ELECTRICAL EASEMENT 2626 26th STREET, VERNON, CA SCALE 1 "=30'0" SEABOARD ENGINEERING COMPANY gag No. 17- 027 DRAWN BY: ASC 1415 E COLORADO STREET, STE 205 DATE: O5/16/2O1 H GLENDALE, CALIFORNIA 91205 CHECKED BY: TEL. (310) 277-7337 (818) 550 0339 PAGE 1 aF 1 M.D. SEABOARD~SEABOARDENGCO.COM 187 EXHIBIT B ~~ ~, ~! i W~~ i Q!~ ~I 26th STREET _ ~ L~.---------------------------------b------------------------------- 847.33' N 8833'45" E x~ o -------a-------------------- - ---------------------~N 88°33'45" E ~ 231 52 • -- ------------- ------------- ------------------- -------- 228.52' i~ FD. 4-3'o/s PK N&W ~ ~ PCB ~ i~ "LS 5411 "SPREADERS o~ NORTH EAST II, ~n PER CO. PtiN~B CORNER OF ~ ~ ~ 1122/284-285 ~i TRACT 2720 I~ ~ ~ N I II ~ L~ 1 ~ II I O ~~ PARCEL A N i~ } ~ or. LOT 5 i -' ~~ CHIPLEY &BAKER TRACT II w ~ ~ ~'' I' w z~ !~J i L1 ; a TPOB 14'x18' EASEMENT LINE L2 ~ _j 8'x10' SLAB BOX ~ --~ L3 ~~ I L4 C1 i W i POINT "A" (`~? I i~ i~ ' II LINE DATA ~ L1 S22°2'0"W 29.42' ~ (__N 8833'45'_E 329.92' - L2 SOUTH 32.60' L3 WEST 55.89' L4 S77°22'4"W 14.00' i ~~ SG ~ CURVE "C1" ~pr1~ ~~P~~ES A, p~~o G~~ LEGEND: RAoius =~o.o' ~- ~ ~ ~, ~ ~ LENGTH=15.71' ~~~~~~~Q EASEMENT ~ = 90°~' `~ Nd, g246 * ~ a~~,' ------- PROPERTY LINE \ STgT~OFCRti~~~~\P — - - CENTER LINE ELECTRICAL EASEMENT 2626 26th STREET, VERNON, CA SCALE 1"=X00'0" SEABOARD ENGINEERING COMPANY 1415 E COLORADO STREET, STE 205 JOB N0. 17-027 DRAWN BY: ASC DATE: 05/16/2018 GLENDALE, CALIFORNIA 91205 TEL. (310) 277-7337 (818) 550 0339 CHECKED BY: M.D. PAGE OF SEABOARD~SEABOARDENGCO.COM ~ 2 188 EXHIBIT B PARCEL A TPOB por. LOT 5 CHIPLEY &BAKER TRACT L1~ STRIP 2 8'x10' SLAB BOX ~~ L2 14'x18' EASEMENT LINE POINT"A" ~~ ~ ~ ~ ~ i L3 ~ ~ ,,~ ~~,. L4 o C vi LINE DATA L1 S22°2'0"W 29.42' L2 SOUTH 32.60' L3 WEST 55.89' L4 S77°22'4"W 14.00' CURVE "C1" RADIUS =10.0' LENGTH=15.71' d = 90°0' LEGEND: ~`~ ;~~~~~j EASEMENT — — PROPERTY LINE — - - — CENTER LINE 0 o N o N ,~,; ~ ~ ~ 0 J u.. O ~~ J . J i ~ ~ ~ S.0 ' d- ;~ ~~ 1 ~ No. 9246 ~ ~~~ ELECTRICAL EASEMENT 2626 26th STREET, VERNON, CA SCALE 1"=30'0" SEABOARD ENGINEERING COMPANY JOB N0. 17-027 DRAWN BY: ASC 141 G E D O LOR CDO IFORN AT~91205 205 DATE: 0 511 6/2 0 1 8 CHECKED BY: TEL. (310) 277-7337 (818) 550 0339 M.D. SEABOARDC~SEABOARDENGCO.COM PAGE 2 OF 2 189 CERTIFICATE OF ACCEPTANCE (California Government Code Section 27281) This is to certify that interests in real property conveyed to or created in favor of the City of Vernon by that certain Electrical Easement dated July 18, 2018, executed by Mass Transit Properties, LLC, is hereby accepted by the undersigned officer on behalf of the City pursuant to the authority conferred by Minute Order by the City Council of the City on September 18, 2018, and the grantee consents to recordation thereof by its duly authorized officer. Dated: _______________, 2018 CITY OF VERNON ________________________________ YVETTE WOODRUFF-PEREZ, Mayor ATTEST: MARIA E. AYALA, City Clerk APPROVED AS TO FORM: BRIAN BYUN, Senior Deputy City Attorney 190 City Council Agenda Item Report Agenda Item No. COV-309-2018 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: September 18, 2018 SUBJECT Negotiations with the Fire Protection District of Los Angeles County for the Provision of Fire Protection, Paramedic and Incidental Services Recommendation: A. Find that authorizing negotiations with the Fire Protection District of Los Angeles County is exempt from California Environmental Quality Act (“CEQA”) review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a “project” as defined by CEQA Guidelines section 15378; and B. Authorize the City Administrator to initiate exploratory negotiations with the Fire Protection District of Los Angeles County ("LA County Fire") to ascertain service scope and costs associated with the provision of fire protection, paramedic, and incidental services for the City of Vernon. Backgroud: The City periodically reviews its fire protection and related services to ensure that community needs are effectively met, that department staffing is appropriate, and that the City is utilizing the most cost effective option for service delivery. In June 2012, the City of Vernon requested a proposal for the provision of Fire Protection, Paramedic, and Incidental Services from LA County Fire. Accordingly, a feasibility study was prepared by LA County Fire to outline the recommendations for proposed staffing in the City, and to provide preliminary findings regarding the benefits to such an arrangement, the evaluation of any increased risk exposures and costs, and the evaluation of the City's financial solvency (Attachment 1). The study/proposal from LA County Fire was evaluated by City leaders and, ultimately, the City opted to retain its own Fire Department. Since the initial feasibility study was completed in September of 2013, the City has continued to focus on streamlining costs, analyzing new revenue streams, increasing efficiencies Citywide, and is committed to securing the City's long-term future. Each department has been instructed to focus upon cost containment and resource optimization. Because of the fact that Fire Department expenditures, year-over-year, make up a large percentage of the City's general fund budget, the costs for such services remain under scrutiny by the general public and City staff responsible for ensuring fiscal responsibility. It is the duty of City leadership to ascertain its most viable options for serving the residents and businesses of Vernon in the most cost effective, efficient manner possible. Discussion City management staff have pursued an analysis of Fire Department operations and fiscal landscape in recent months. A Vernon Fire Department Standards of Cover assessment was conducted by Matrix Consulting Group (“Matrix”) wherein a multitude of factors in the department were identified and analyzed (Attachment 2). The study was comprehensive and accounted for the large industrial composition of the City, the Class 1 Fire Department rating, minimum staffing levels, call volume, effective response, city size, number of fire stations and equipment, etc. In sum, the191 data compiled in the final report equated to very specific recommendations from the consulting firm. According to Matrix, strategic improvement opportunities exist in the areas of minimum staffing levels and station numbers/locations. Matrix has recommended a reduction in staffing levels for each shift from 21 personnel to 17 personnel and has recommended the closure of Station 78, with the relocation of the rescue ambulance. The implementation of each of these recommendations would result in significant savings for the City. The information obtained through the Matrix study provides a valuable tool with which staff may navigate and evaluate options as it relates to the City’s long-term objectives and best interests. The City is not unique in its pursuit for overall cost savings, as financial obligations related to Other Post Employment Benefits (“OPEB”) and pensions present monumental challenges on the horizon for all municipalities. A trend that is becoming more widespread is that in which cities are opting to establish contracts with county agencies for the provision of fire protection, paramedic, and incidental services due to the savings they are able to recognize. Consistent with the prior feasibility review in 2012, and as a counterpart to the Matrix study results, City staff is now recommending an updated comparison of costs and services available through LA Country Fire. For context, LA County currently maintains a contractual agreement with the City of Commerce. The City of Commerce, although not identical to Vernon, has many characteristics in common with the City. Based upon current figures, it is estimated that the City of Commerce will pay approximately $11.0 million in fiscal year 2018/2019 for services rendered by LA County Fire versus the City of Vernon which is estimating that this year’s fiscal year expenditures for the Fire Department will be approximately $19.2 million. In an effort to uphold good governance practices, maintain transparency and fiscal accountability, and exhaust all due diligence, the City Administrator is seeking City Council’s authorization to enter into negotiations with LA County Fire to determine the cost for services rendered in the City of Vernon. At the time of their last feasibility study, the estimated cost of service deliverables was $11.9 million. It is the City Administrator’s recommendation that an updated cost assessment of services be acquired in order to properly evaluate all options for the City as they pertain to Fire Protection, Paramedic, and Incidental Services. Fiscal Impact: There is no fiscal impact associated to the authorization of negotiations with LA County Fire. ATTACHMENTS 1. County of Los Angeles - Fire Feasibility Study 2. Vernon Fire Standards of Cover Report Prepared by Matrix 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 Fire Department Standard of Cover Document CITY OF VERNON, CALIFORNIA FINAL REPORT August 2018 232 TABLE OF CONTENTS 1. Introduction and Executive Summary 1 2. Organization and Area Overview 3 3. Fire Department Services 8 4. Community Risk Assessment 17 5. Fire Protection Systems Dynamics 54 6. Evaluation of Deployment and Performance 67 7. Strategic Improvement Opportunities 84 233 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 1 1 Introduction and Executive Summary In early 2018, the Matrix Consulting Group began a project to create a Community Risk Assessment and Standard of Cover document for the City of Vernon. This report includes the project teams’ research and analysis of the department and community that includes risk assessment, staffing, response capabilities, and deployment analysis. 1. Study Scope of Work The periodic review of fire protection services should occur on a regular basis to ensure appropriate availability of resources, operation readiness, and management practices are in place. The focus of this study is a review of the operations of the Fire Department and its operational needs. As a result, the scope of this project was comprehensive and included: • Community Risk Assessment; • Response time analysis; • Resource locations; • Response network; • Staffing and manpower. This assessment is intended to provide an analysis of the fire protection system and identify areas the department can become more effective and efficient in the response to calls for service for fire and emergency medical needs. 2. Methodology Used in the Study To understand and evaluate fire protection issues facing Vernon, the project team undertook an assessment of Department’s operations. The principal approaches utilized by the project team in this study included, but were not limited to, the following: • Internal Interviews – members of the project team individually interviewed executive, management, and supervisory staff of the City of Vernon and the Fire Chief. • Data Collection – the project team collected a wide variety of external and internal data documenting the structure, operations and organization, including: – Department staffing and scheduling 234 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 2 – Documentation reflecting operations management – Numerous output data reflecting services provided – Various other performance information This data was summarized in a ‘descriptive profile’ of the Department, which was reviewed by the City of Vernon staff to ensure we had a factual foundation for the study. This approach ensured that the project team had an appropriate understanding of the Department. Data was collected over the past several months and presented in interim deliverab les. Throughout this process, the project team reviewed facts, findings, and conclusions through these interim deliverables with the Fire Department. 3. Summary of Recommendations Throughout this report the project team provides evaluation and analysis o f the staffing, organization, and services provided by the Vernon Fire Department. The table below provides a summary list of all the recommendations appearing at the end of this report. OPERATIONS Reduce the minimum staffing of each shift from 21 personnel to 17 personnel. Establish call processing time benchmark performance objectives of 64 seconds of the emergency calls for service 90% of the time Establish turnout time benchmark performance objectives of 60 seconds for EMS responses and 80 seconds for fire and special operations responses 90% of the time. Establish travel time baseline performance objectives for the first arriving unit of 5 minutes 12 seconds and baseline performance objectives of 10 minutes 24 seconds for a first alarm as signment 90% of the time. Develop a mechanism to monitor and report the performance against the established benchmark and baseline objectives at least annually. Develop a mechanism to annually update the Community Risk Assessment and Standard of Cover document. 235 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 3 2 Organization and Area Overview This chapter provides an overview of the governance, organization and general characteristics of the City of Vernon and the Vernon Fire Department. 1. Area Characteristics Vernon is located about 5 miles south of downtown Los Angeles and encompasses 5 square miles. The population is 112 according to the 2010 census or 22 people per square mile. It was incorporated in 1905 in an effort to promote industrial development along the railroads in the area. The industrial era began in 1919 with two stockyards and the meat packing industry. Through the years a variety of indust ries have been located in Vernon including Alcoa, Studebaker, and Vernon Kilns. Today, there are approximately 1,800 businesses with the main industries including food service manufacturing, metalworking, and the manufacture of glass and plastic equipment employing about 55,000 people. Vernon is governed by a five-member City Council. Each member of the council is elected to a five-year term with elections for one member held each year during the April municipal elections. The City Administrator oversees daily operations that includes pu blic relations and finance. Vernon also owns its own distribution systems for water, electric, natural gas and fiber optic. Initially fire protection services to the City was provided by local company fire brigades, land owners, and the Los Angeles City Fire Department. Other cities in the area such as Maywood and Huntington Park had organized fire departments and provided some support. In the mid to late 1920’s the Vernon Fire Department was organized by ordinance. The Fire Department began operations from a single station expanding to the 4 stations used today. 2. Climate The climate for the area is a Mediterranean style climate. The average high is 75 degrees and the average low is 55 degrees. Rainfall in the area averages 15 inches with January, February, and March recorded as the wettest months and June, July, and August being the driest. The area is also subject the El Niño and La Niño conditions creating wetter and drier conditions respectively. 236 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 4 3. Topography Covering an area of 5 square miles the area is relatively flat. Outside the City limits the San Gabriel Mountains are to the north and considered a recreational area. The Los Angeles River transverses the northeast section of the City and is a primary drainage channel for the region. It is concrete lined allowing for water to move freely. 4. Financial Resources The Fire Department is supported primarily through the general fund of the City. This fund has a variety of revenue sources with the larger revenue amounts coming from property taxes, utility users tax, sales tax, business licenses, and franchise fees. General administrative services, grant proceeds, in-lieu taxes add to the revenues as well. In addition to the General Fund, the Fire Department generates revenue through permit fees, inspection fees and other reimbursements. The table below outlines the revenue collected for the past three years and the final approved budget for the current fiscal year. Vernon Fire Department Revenue 2015 Actual 2016 Actual 2017 Actual 2018 Budget Fire Permit Fees $45,429 $63,240 $55,361 $60,000 Alarm Permits $7,320 $24,003 $13,338 $15,000 Filming Permits $30,564 $10,297 $21,488 $18,000 Special Event Permit Fees $1,605 $1,926 $1,284 $1,200 Annual Business Fire Inspection $155,191 $275,996 $179,762 $280,000 Annual Business Fire Re-Inspection $3,891 $14,313 $9,515 $10,000 Five Year Sprinkler System Testing $10,650 $15,900 $12,300 $9,000 False Alarm Fees $46,948 $54,817 $49,070 $30,000 Fire Extinguisher Training $200 $400 $500 $500 Fire Service (Santa Ana College) $16,279 $14,945 $8,120 $22,000 Fines and Penalties $2,200 $14,700 $3,600 $6,000 Plan Check Fees $45,075 $46,216 $42,567 $40,000 Copies and Publications $58 $53 $77 $250 Miscellaneous Revenues $7,661 $59,878 $41,115 $7,000 Strike Team Overtime Reimbursement $76,050 $262,621 $124,793 $150,000 EMS Transport Fees $119,131 $173,397 $151,892 $135,000 Grant Revenues $260,494 $303,285 $1,062,239 $95,000 Total Revenue $828,744 $1,335,988 $1,777,021 $878,950 It is important to note that there has been a significant decline in grant revenues over the 4-year period. This is due to the fact that the Los Angeles County Area has diverted significant amounts of Urban Areas Security Initiative (UASI) and State Homeland Security Program (SHSP) funding to the Los Angeles Regional Interoperable 237 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 5 Communications System (LA RICS) initiative. The funding diversions to LA RICS will continue until grant year 2019. Additionally, grants such as Staffing for Adequate Fire & Emergency Response (SAFER) are being awarded to fire departments that have seen a reduction in staffing due to budget shortfalls. Despite the supply of funds being limited, the City and Fire Department should work together to identify and apply for grant funds to help offset rising operating costs. The following table illustrates the operating expenditures and capital investments for the Fire Department. Vernon Fire Department Budget Dept. Number Line Item 2015 Actual 2016 Actual 2017 Actual 2018 Budget 1033 Salaries - Regular $6,425,541 $7,163,254 $7,402,918 $7,573,632 1033 Salaries - Premiums $1,523,442 $1,845,417 $2,376,187 $2,041,041 1033 Salaries - O.T. $2,238,112 $2,479,383 $1,954,164 $1,800,000 1033 Retirement $2,994,482 $3,808,478 $4,310,544 $4,621,823 1033 Insurance Premiums - Medical $907,781 $943,665 $1,217,014 $1,197,614 1033 FICA Taxes $147,034 $157,812 $166,645 $165,513 1033 Claims Expenditure - Worker's Comp $453,377 $322,224 $122,962 $241,414 1033 Insurance - Property $0 $0 $0 $36,443 1033 Office Expense $3,099 $3,898 $3,219 $3,000 1033 Supplies $134,521 $166,965 $134,872 $117,500 1033 Uniforms $46,004 $44,996 $38,589 $51,900 1033 Advertisement/Promotion $0 $7,338 $1,200 $1,200 1033 Utilities $108,261 $106,348 $103,167 $85,000 1033 Vehicle Expense $215,116 $216,355 $216,100 $213,000 1033 Repairs & Maintenance $18,798 $19,149 $13,412 $33,674 1033 Repairs & Maintenance - IT $1,456 $1,952 $2,412 $3,000 1033 Professional Services - Technical $30,464 $25,605 $23,192 $26,000 1033 Professional Services - Other $28,161 $67,456 $68,906 $83,380 1033 Travel $3,602 $5,210 $5,555 $4,500 1033 Membership Dues $2,104 $3,365 $3,841 $3,500 1033 Books & Publications $931 $1,818 $1,685 $2,000 1033 Employee Development & Training $13,900 $38,398 $26,095 $39,500 1033 Capital Equipment - Non-Auto $399,610 $164,916 $177,588 1033 Capital Outlay $26,786 $0 $0 $301,800 1036 Salaries - Regular $0 $0 $13,373 $35,704 1036 Salaries - Premiums $0 $0 $2,675 $13,217 1036 Retirement $0 $0 $7,174 $22,166 1036 Insurance Premiums - Medical $0 $0 $1,587 $4,034 1036 FICA Taxes $0 $0 $253 $709 238 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 6 Vernon Fire Department Budget Dept. Number Line Item 2015 Actual 2016 Actual 2017 Actual 2018 Budget 1036 Supplies $8,732 $2,999 $5,797 $6,200 1036 Utilities $894 $817 $3,029 $4,000 1036 Repair and Maintenance $5,992 $9,657 $34,867 $13,000 1036 Professional Services - Other $155,708 $243,893 $230,014 $280,000 1036 Memberships $1,656 $0 $1,656 $2,000 1036 Employee Development & Training $0 $0 $0 $0 1036 Capital Equipment - Non-Auto $18,034 $66,334 $27,681 $0 1036 Capital Equipment - Auto $0 $0 $0 $92,000 1036 Capital Outlay $0 $0 $0 $0 2033 Capital Equipment - Non-Auto $102,362 $1,217,921 $999,339 $0 3033 Supplies $0 $11 $0 $0 Total General Expenditures $16,015,959 $19,135,635 $19,697,709 $19,119,464 Hazardous Waste 6033 Salaries - Premiums $120,698 $141,932 $137,678 $134,726 6033 Benefits $0 $0 $0 $62,965 6033 Supplies $21,356 $18,555 $9,127 $25,040 6033 Vehicle Expense $0 $0 $0 $0 6033 Professional Services - Other $0 $3,355 $6,970 $0 6033 Books & Publications $0 $0 $0 $0 6033 Employee Development & Training $0 $0 $1,544 $0 6033 Capital Outlay $30,896 $169,195 $600,251 $0 Total Hazardous Waste $172,950 $333,037 $755,569 $222,731 Fire Department Operating Expenditures $16,188,909 $19,468,672 $20,453,278 $19,342,195 Other Post-Employment Benefits Unfunded OPEB $21,995,059 $23,661,117 $14,953,569 $15,540,549 OPEB $1,756,172 $1,851,173 $1,212,112 $1,271,375 Total Fire Department Expenditures $39,940,140 $44,980,962 $36,618,959 $36,154,119 Fire Department Staffing (positions filled) 74 74 71 66 The post-employment benefits are not necessarily operating costs but are shown here to identify unfunded benefits that do have an impact on the cost of fire protection in the City. It is expected that the City’s financial obligation for OPEB liability will increase slightly over the next several years. For example, the Fire Department Unfunded Actuarial Accrued Liability Increased from $14.95 million to $15.54 million from FY 2017 – FY 2018. The City’s costs relative to retirement are also anticipated to rise year over year. For example, in FY 2018, the City calculated that the retirement obligation for the Fire Department was approximately $4.62 million. This figure is projected to steadily increase 239 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 7 over the course of the next 10 years to an amount of approximately $10.20 million in FY 2028. Fire department staffing illustrates the number of positions filled during the fiscal year. The table below illustrates the number of off -duty hours attributed to injuries while on duty. Injury on Duty Fiscal Year Time (in hours) Full Time Equivalent 2015 4,248 1.46 2016 6,384 2.19 2017 3,160 1.09 2018 2,008 0.91 For 2018 the time and full-time equivalent is through March 31 or the first nine months of the fiscal year. Based on the firefighter’s schedule, there is an average of 2,928 hours worked for the year. For 2015 dividing the hours for the injury, 4,248, by the hours available, 2,928, the full-time equivalent of 1.46 is shown. 240 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 8 3 Fire Department Services This chapter provides an overview of the fire protection system including organization of the department, resources available to the department, and services provided by the department. 1. Organization of the Fire Department In the mid to late 1920’s the Vernon Fire Department was organized by ordinance. The VFD is an all hazard response agency, responding to fires, emergency medical emergencies, hazardous materials incidents, natural and man -made disasters, mutual aid assistance to neighboring departments and related emergencies in an effort to reduce life and property loss. The Department provides support to the regional specialized rescue and hazardous material team. In addition, Fire Rescue inspects businesses and properties to ensure compliance with the adopted fire code and City Ordinances, performs origin and cause fire investigations, provides plan review, assists with code enforcement, and conducts public education programs. 2. Physical Resources Fire Chief/Fire Marshal Operations Battalion Chief Captain (5) Engineer (5) FF/Paramedic (4) Firefighter (6) Battalion Chief Captain (5) Engineer (5) FF/Paramedic (4) Firefighter (6) Battalion Chief Captain (5) Engineer (5) FF/Paramedic (4) Firefighter (6) Assistant Chief / Training (Vacant) Fire Administrative Analyst Sr. Adiminstrative Assistant Fire Marshal (Vacant) Sr. Fire Code Inspector Fire Prevention Assistant (Vacant) Administrative Captain (Vacant) 241 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 9 Service to the City of Vernon is provided from four fire stations. The following map illustrates the locations of the four fire stations. The Fire Department is an all career department providing fire suppression, emergency medical response and special operations response to the community. The Fire Department operates from four fire stations and utilizes a three-platoon system to staff those stations. Daily staffing is a minimum of 21 that includes 1 Battalion Chief, 5 Captains, 5 Engineers, 4 Firefighter/Paramedics, and 6 Firefighters. The tables below outline the apparatus and staffing for each of the four stations. Station 76 Facility Location: 242 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 10 3375 Fruitland Avenue Description of Use Serves as Headquarters and includes Administration, Fire Prevention, Training, and covers the south-central portion of the City. Year Constructed 1955 Renovations 1997 Square Footage 9,264 Apparatus Space Two drive-through bays Assigned Apparatus Unit ID Year Description Type Staffing Engine 76 2009 Seagrave Type 1 Engine 3 Truck 76 1998 Spartan/LTI Aerial 4 Reserve Ladder 1998 American LaFrance Aerial Prevention 76 2009 Ford Escape Admin. Prevention 78 2009 Ford Escape Admin. Chief 76 2009 Chevrolet Tahoe Admin. Battalion 76 2009 Chevrolet Suburban Command 1 Prevention 77 2009 Ford Escape Admin. Utility 76 2004 Ford Crew Cab Utility Station 77 Facility Location: 4301 Santa Fe Avenue Description of Use Serves as a general fire station with Engine 77, houses the reserve apparatus, and covers the western section of the City. Year Constructed 2005 Renovations None Square Footage 6,320 first floor; 2,931 second floor Apparatus Space Three drive-through bays Assigned Apparatus Unit ID Year Description Type Staffing Engine 77 2016 Pierce Type 1 Engine 4 Reserve Engine 1998 Seagrave Type 1 Engine Reserve Engine 2002 Seagrave Type 1 Engine Reserve Engine 2002 Seagrave Type 1 Engine Haz Mat 77 2007 Spartan/SVI Specialty Utility 77 2001 Ford Dually Utility 243 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 11 Station 78 Facility Location: 2800 Soto Street Description of Use Serves as a general fire station with Engine 78, houses the rescue ambulance, and covers the north-central section of the City. Year Constructed 1961 Renovations None Square Footage 5,754 Apparatus Space Double width single drive-through bay Assigned Apparatus Unit ID Year Description Type Staffing Engine 78 2016 Pierce Type 1 Engine 4 Rescue Ambulance 78 2016 Ford/Leader Ambulance 2 Reserve Ambulance 78 2002 Ford/North Star Ambulance USAR 78 2016 Pierce Rescue Utility 78 2004 Ford Crew Cab Utility Station 79 Facility Location: 4530 Bandini Boulevard Description of Use Serves as a general fire station with Engine 79 and covers the eastern section of the City. Year Constructed 1957 Renovations 2018 (Interior modifications were made to bathroom, kitchen, and office) Square Footage 2,688 Apparatus Space Two non-drive through bays Assigned Apparatus Unit ID Year Description Type Staffing Engine 79 2009 Seagrave Type 1 Engine 3 Reserve Engine 79 1994 Seagrave Type 1 Engine 244 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 12 3. Services The mission of the Vernon Fire Department is to protect and preserve lives, property, and the environment, by providing dedicated and skillful service. The table below provides a summary of the emergency response services provided by the VFD in support of their mission statement. Vernon Fire Department Services Summary Service Resource Capability Shift Staffing Capability Fire Suppression 4 Staffed Engines 21 personnel 1 Staffed Aerial Automatic and Mutual Aid resources available Emergency Medical Services 4 Staffed Engines 21 personnel 1 Staffed Rescue Ambulance 1 Staffed Aerial Truck 1 Battalion Chief Vehicle Extrication 4 Staffed Engines 1 Staffed Aerial Truck 1 Staffed Rescue Ambulance 1 Battalion Chief 21 personnel High Angle Rescue 3 Staffed Engines 21 personnel 1 Staffed Aerial Truck Automatic and Mutual Aid resources available 1 cross staffed USAR Truck 1 Staffed Rescue Ambulance 1 Battalion Chief Confined Space Rescue 3 Staffed Engines 21 personnel 1 Staffed Aerial Truck Automatic and Mutual Aid resources available 1 cross staffed USAR Truck 1 Staffed Rescue Ambulance 1 Battalion Chief Swift Water rescue 3 Staffed Engines 21 personnel 1 Staffed Aerial Truck Automatic and Mutual Aid resources available 1 cross staffed USAR Truck 1 Staffed Rescue Ambulance 1 Battalion Chief Trench Rescue 3 Staffed Engines 21 personnel 1 Staffed Aerial Truck Automatic and Mutual Aid resources available 1 cross staffed USAR Truck 1 Staffed Rescue Ambulance 1 Battalion Chief Structural Collapse 3 Staffed Engines 21 personnel 1 Staffed Aerial Truck Automatic and Mutual Aid resources available 1 cross staffed USAR Truck 1 Staffed Rescue Ambulance 1 Battalion Chief 245 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 13 High Angle Rescue 2 Staffed Engines 1 Staffed Aerial Truck 1 cross staffed USAR Truck 1 Staffed Rescue Ambulance 1 Battalion Chief 21 personnel Hazardous Materials Call 3 Staffed Engines 21 personnel 1 Staffed Aerial Truck Automatic and Mutual Aid resources available 1 cross staffed Haz-Mat Unit 1 Staffed Rescue Ambulance 1 Battalion Chief In further support of the mission, the VFD provides fire prevention services to the City through inspections and public education. There is one full time personnel assigned to Fire Prevention that performs regular inspection services for the City. There is also a Sr. Administrative Assistant that assist the Fire Prevention Services with counter duties and the general programming of day-to-day operations. 4. Automatic and Mutual Aid Resources Vernon participates in mutual aid and automatic aid programs within the Los Angeles area. Through these agreements, additional resources can be accessed when assistance is needed in the City. Although mutual aid is not always guaranteed, the combined mutual aid and automatic aid agreements in place provide additional coverage in the City in the event of a major incident. Automatic Aid agreements allow resources from nearby stations to simultaneously respond with Vernon Fire units to calls in the City. The following types of mutual and automatic aid are available to Vernon: • Mutual Aid Unified Response via Verdugo Fire Communications (VFCC ): As a contract city with Verdugo Fire Communications, the response matrix provid es each member with resources from other VFCC member departments. • Automatic Aid with LA County (LaCoFD): Vernon has an automatic aid agreement with LaCoFD which provides one (1) staffed truck company, one (1) staffed engine company and one (1) staffed paramedic squad. The IV automatic aid agreement boundaries are limited to the Maywood/Huntington Park areas. • Automatic Aid with Los Angeles City Fire Department: The automatic aid agreement is for Alameda Corridor responses only. • Mutual Aid with Area E: Vernon is within Area E. Vernon can request available resources from the Cities of Compton, Downey, Santa Fe Springs and La Habra Heights Volunteer Fire Department. 246 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 14 The tables below outline the automatic aid department, station, apparatus available and the staffing for each. Los Angeles City Fire Department Facility Location Apparatus Staffing 3401 South Central Avenue Engine 14 4 Rescue 14 2 Rescue 814 2 1601 South Santa Fe Avenue Engine 17 4 Rescue 17 2 Foam Tender 17 1192 East 51st Street Engine 21 4 Light Force 21 5 - 6 Rescue 21 2 Rescue 821 2 2927 Whittier Boulevard Engine 25 4 Rescue 25 2 Los Angeles County Fire Department Facility Location Apparatus Staffing 930 South Eastern Avenue Engine 3 3 - 4 Quint 3 4 Squad 3 2 6031 Rickenbacker Road Battalion 3 1 Engine 27 3 - 4 Quint 27 4 6320 Pine Avenue Engine 163 3 - 4 Squad 163 2 6301 South Santa Fe Avenue Battalion 13 1 Engine 164 3 - 4 Quint 164 4 Squad 164 2 3255 Saturn Avenue Engine 165 3 - 4 In 2006 the Vernon Fire Department combined with Compton, Montebello, Santa Fe Springs, and Downey to create an Urban Search and Rescue (USAR) Regional Task Force. This established a team that could be self -sufficient for about 24 hours prior to other regional or national assets becoming available. It also provides additional personnel that are generally needed in technical rescue type incidents. A similar arrangement has been made for hazardous materials incidents that also includes the City of Long Beach. 247 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 15 5. Insurance Services Office The Insurance Services Office (ISO) surveys communities across the country to assign a public protection classification (PPC) grade. This grade is used as a tool to establish property insurance rates for an area. While this survey should not be used as a standalone plan for providing fire suppression services it does have some usefu l information for the fire protection system in general. In December 2014 the ISO performed a survey for the City of Vernon and City recently underwent an ISO recertification review. The survey reviews communications, water supply, and the Fire Rescue Division. The results of the ISO survey graded the Vernon Fire Department as a Class 1 on a scale of 1 – 10 with 1 being the best. The table below outline the scores for each of these components. Insurance Services Survey Category Available Credit Earned Credit Emergency Communications 10 8.75 Fire Department 50 45.93 Water Supply 40 37.06 Community Risk Reduction 5.5 4.5 To put the public protection classification (PPC) for Vernon into perspective, the following charts illustrate the current PPC classifications in California and Nationwide. 248 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 16 The highlighted bar illustrates where Vernon fits in the State of California. There are 31 Class 1 departments in the State of California, which is the highest grade based on water supply, communications systems, fire department resources and fire prevention activites. Nationally, Vernon is one of 305 fire departments to achieve a grade of Class 1 of the 43,094 departments that have been assessed by the Insurance Services Office. 31 148 204 192 152 73 21 2 40 38 10 0 50 100 150 200 250 1 2 3 4 5 6 7 8 9 10 11Number of DepartmentsISO PPC Class ISO PPC Classifications for California 305 1482 3456 7033 9311 7321 3327 597 1583 7417 1262 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 1 2 3 4 5 6 7 8 9 10 11Number of DepartmentsISO PPC Class ISO PPC Classifications Nationwide 249 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 17 4 Community Risk Assessment Risk is defined as the possibility of loss or injury or other unwelcome adverse circumstance or event. As a community, we try to reduce the effects of the unwanted events through mitigation efforts prior to an emergency and using services such as police departments, public works, health departments and fire departments. 1. Risk Factors and Categories Determining the fire and non-fire risks in a community provides the foundation to develop resource deployment strategies to reduce the effects of the unwanted events or circumstances. There are three primary components used in the risk assessment. • Identification – what are the hazards faced by the community. • Probability – the likelihood that an unwanted event will occur within a given period of time. Events that occur daily is highly probable while those that occur annually are less likely. • Consequence – the measure of disparate outcome that can be defined by loss of life, loss of property and loss of historic values. • Occupancy Risk – an assessment of the built upon area and the types of structures in the area, their occupancies, and any special risks that may be present. The graph above illustrates the correlation between the probability of occurrence and consequences of that occurrence. The result of this graph then allows for the identification HIGH PROBABILITY LOW CONSEQUENCE MODERATE HAZARD HIGH PROBABILITY HIGH CONSEQUENCE MAXIMUM HAZARD REMOTE HAZARD LOW PROBABILITY LOW CONSEQUENCE HIGH HAZARD LOW PROBABILITY HIGH CONSEQUENCE DISTRIBUTION CONCENTRATIONPROBABILITYCONSEQUENCE 250 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 18 of the hazard class. The four hazard classes are defin ed as follows: (1) Maximum Risk An area classified as maximum risk should be of substantial size and contain properties presenting a high risk of life loss, loss of economic value to the community, or large loss damage to property if destroyed. Such areas would ordinarily be the highest fire flow areas and have a high probability of events. The structures within them may lack built in fire protection features and may contain occupants not capable of self -preservation. Maximum risk areas include the following: • Major shopping and business centers, large department stores, shopping malls, multi-story hotels, and office properties. • Concentrations of high risk industrial and commercial properties including hazardous materials facilities. • Concentrations of theaters, cinemas, clubs, dance halls, bars and other areas with potential for large life loss. • Occupancies with occupants that may require assistance such as non-ambulatory or restrained persons (i.e., nursing homes and hospitals). • Any occupancy over 10,000 square feet without built-in fire protection. • Emergency medical, rescue, special operations incidents requiring multiple alarms. Maximum risks frequently impact a fire agency's needs for multiple alarm capability and an adequate assessment of its ability to concentrate resources. Failure to identify these risks often results in the inability to effectively control these incidents. (2) High Risk A high-risk area is defined as one that contains properties or hazards presenting a substantial risk of life loss, a severe financial impact on the community, or unusual potential damage to property if there is a fire and has a low probability of events. Examples of such areas include the following: • Strip shopping centers and business centers not exceeding two stories. • Concentrated areas of revenue generating properties or high job loss to the community if business is lost. 251 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 19 • Infrastructure facilities such as schools, city, state, and federal facilities. • Properties deemed to be of historical value to the community. • Any building with life safety and fire load beyond the reach of pre-connected hose lines (200 feet). • Concentrated areas of single or two story multi-family dwellings. • Any occupancy over 10,000 square feet with built -in fire protection not classified as a maximum risk. • Emergency medical, rescue, special operations incidents requiring a first alarm. (3) Moderate/Typical Risk An area is classified as a moderate fire risk when it contains built up areas of average size and the risk of life loss or damage to property if there is a fire in a single occupancy is usually limited to the occupants. In certain areas such as small apartment complexes, the risk of death or injury may be relatively high. Concentrations of property may vary, but generally will be of limited extent. Probability of f ire events are high along with frequent, routine non-fire risks resulting in a service demand other than fire. Examples of moderate risk areas include the following: • Developments of generally detached single family housing. • Apartments with pre-connected hose line access (200 feet). • Industrial or commercial buildings under 5,000 square feet without built in fire protection. • Emergency medical, rescue, special operations incidents requiring three units or less. These risks are often the greatest factor in the distribution of fire stations to ensure fair and equitable access to initial attack capability. 252 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 20 2. Wildland Fires The California Department of Forestry and Fire Protection identify the wildland fire threat areas and assigns a fire hazard severity to the various areas. The City is not within a hazard zone as identified by the California Department of Forestry and Fire Protection. However, there are areas around the City and in the region that are in the high hazard zones that may affect the City in terms of mutual aid response, increased traffic patterns, or other non-fire related activities. The map below outlines the local responsibility areas that are relatively close to the City of Vernon that could impact the City. 253 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 21 3. Flood Zones The City is not located in a FEMA designated flood zone, and therefore, does not have to abide by any flood mitigation requirements. However, the LA River basin runs through the northeast sector of the City. This concrete lined basin provides a pathway for storm water run-off from heavy rains and thunderstorms. It has been reported the water flow can reach speeds of 45 mph through this spillway. Based on calculations from FEMA, the probability of flooding is 0.2% over the course of one year for the area shown. 4. Earthquakes 254 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 22 There are not any fault lines directly involving the City. An earthquake event that could impact Vernon would trigger the deployment of agencies with whom the City has contracted for mutual aid resources; and they would work in tandem with available City resources. Because of its location in Southern California, Vernon is in a region that has a significant threat of earthquakes. There are several fault zones in the area that include the San Andreas Fault, the Newport-Inglewood Fault, the San Jacinto Fault, and the Whittier-Elsinore Fault. A significant earthquake along any one of these faults could cause significant damage, casualties, and other threats to life and property. These effects could be aggravated by aftershocks along with fires, landslides and da m failures. A major earthquake could exceed the response capability of not only the City but also the County and State. Earthquakes are not predictable however; the Southern California Earthquake Center indicates the probability of an earthquake of magnitude 7 or larger in the region before 2024 is 80% to 90%. The map below outlines the faults in the region. 6. Transportation Hazards 255 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 23 (1) Railroads There is a significant presence of railroads in the City. This includes a small rail yard in the middle of the City that serves the industry in the area. Use of rail for the transportation of hazardous chemicals is very common in the industrial setting along other raw materials used in the manufacturing process. Rail companies, like other commercial transportation companies, are regulated and have controls in place to mitigate risks associated with the transportation of hazardous materials. The map below displays the rail lines in the City. There are rail yards in the City with others just outside the City Limits. (2) Roadway Network 256 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 24 There are no interstate expressway systems that are directly within the City. However, Interstate 5 and the Santa Monica Freeway are nearby. Within the mutual aid framework, responses to the freeway system may be required to assist other departments. Any hazardous material incidents on the freeways may influence the City through increased traffic or an actual release. There is a network of roadways in the City that serve a high volume of truck traffic through the area. The map below outlines the major roadways and secondary roadways within the City and in the adjacent areas. 257 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 25 7. Physical Hazards With a very small population it makes the City of Vernon unique in that the entire City is virtually an industrial area. This results in a small number of places of assembly, day care center, and educational facilities. However, it increases the number and types of industrial and storage facilities in the area. Businesses operating in the City are highly regulated and have in place their own internal controls to mitigate hazards to their employees, and businesses and residents in the surrounding areas. Additionally, Vernon’s Health Department enforces standards that address hazardous conditions. A specific list of physical target hazards was developed for the City and the table below displays the target hazard and the number of facilities in the City. Physical Target Hazards Type of Hazard Number of Facilities Aerosol Products greater than 500 lbs. 256 Combustible Dust Producing Operations. 19 Combustible Fibers greater than 100 cubic feet. 8 Flammable and Combustible Liquids. 49 Hazardous Materials Storage Facilities. 74 High Piled Storage greater than 500 square feet. 146 Industrial Ovens. 20 Lumber Yards and Wood Working Plants. 11 Miscellaneous Combustibles Storage greater than 2,500 cubic feet. 22 Repair Garages and Motor Fuel Dispensing. 24 Spraying and Dipping Operations. 18 Waste Handling Operations. 7 Should a catastrophic event occur, the City would call upon its automatic and mutual aid partners to assist in the mitigation of the incident. Mutual aid responses are not always guaranteed; however, the City has armed itself with multiple automatic and mutual aid agreements to adequately prepare itself in the event of a major situation impacting Vernon. The maps on the following pages highlight the locations of these facilities in the City. 258 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 26 (1) Aerosol Products greater than 500 lbs. 259 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 27 (2) Combustible Dust Producing Operations 260 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 28 (3) Combustible Fibers greater than 100 cubic feet 261 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 29 (4) Flammable and Combustible Liquids 262 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 30 (5) Hazardous Materials Storage Facilities 263 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 31 (6) High Piled Storage greater than 500 square feet 264 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 32 (7) Industrial Ovens 265 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 33 (8) Lumber Yards and Wood Working Plants 266 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 34 (9) Miscellaneous Combustibles Storage greater than 2,500 cubic feet 267 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 35 (10) Repair Garages and Motor Fuel Dispensing 268 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 36 (11) Spraying and Dipping Operations 269 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 37 (12) Waste Handling Operations 270 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 38 6. Historical Workload The Fire Department responds to emergency and non-emergency calls for service. The following tables illustrate the activities of the Department grouped by the type of call or detail. Vernon Calls for Service 2015 2016 2017 Total Pct. Alarm Activations 394 404 532 1,330 27.3% Auto Accidents 282 296 316 894 18.3% Emergency Medical Calls 445 469 597 1,511 31.0% Hazardous Conditions 33 57 57 147 3.0% Hazardous Materials 13 20 5 38 0.8% Investigations 29 11 0 40 0.8% Move Up Calls 7 4 2 13 0.3% Rescue Calls 3 7 19 29 0.6% Service Calls 29 35 27 91 1.9% Smoke Scare 2 17 18 37 0.8% Strike Team 0 2 3 5 0.1% Structure Fire 13 37 42 92 1.9% Vegetation/Brush Fires 26 24 24 74 1.5% Vehicle Fires 14 22 22 58 1.2% Mutual Aid Given 135 159 245 539 11.1% Calls for Service 1,425 1,564 1,909 4,898 100.0% Mutual Aid Received 132 91 6 229 As shown above, medical calls account for most of calls for service at 36% of the call volume. Alarm activations account for 28% of the call volume. It is also important to note that 11.1% of the calls for service were providing mutual aid to neighboring communities. In fact, Vernon provides far more mutual aid than it receives. 271 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 39 The table below illustrates the types of calls for mutual aid given. Mutual Aid Given 2015 2016 2017 Total Pct. Alarm Activations 4 4 9 17 0.3% Auto Accidents 13 6 23 42 0.9% Emergency Medical Calls 39 42 60 141 2.9% Hazardous Conditions 3 11 12 26 0.5% Hazardous Materials 4 9 1 14 0.3% Investigations 3 0 1 4 0.1% Move Up Calls 36 25 25 86 1.8% Rescue Calls 2 1 4 7 0.1% Service Calls 3 5 4 12 0.2% Smoke Scare 2 5 3 10 0.2% Strike Team 2 5 21 28 0.6% Structure Fire 20 41 74 135 2.8% Vegetation/Brush Fires 3 4 7 14 0.3% Vehicle Fires 1 1 1 3 0.1% Calls for Service 135 159 245 539 100.0% About 2.9% of the mutual aid calls given were medical calls. The table below illustrates the mutual aid received from other departments. Mutual Aid Received 2015 2016 2017 Total Pct. Alarm Activations 15 6 0 21 0.4% Auto Accidents 37 24 0 61 1.3% Emergency Medical Calls 32 26 1 59 1.2% Hazardous Conditions 12 8 0 20 0.4% Hazardous Materials 1 3 0 4 0.1% Investigations 4 2 0 6 0.1% Move Up Calls 6 3 2 11 0.2% Rescue Calls 2 0 0 2 0.0% Service Calls 1 4 0 5 0.1% Smoke Scare 2 3 0 5 0.1% Strike Team 0 2 3 5 0.1% Structure Fire 11 2 0 13 0.3% Vegetation/Brush Fires 7 7 0 14 0.3% Vehicle Fires 2 1 0 3 0.1% Calls for Service 132 91 6 229 100.0% Medical calls and auto accidents account for the largest call type in which the City of Vernon received assistance from other departments. The tables following tables illustrate the call types for each station and units in the City. 272 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 40 Station 76 Calls for Service Engine 76 2015 2016 2017 Total Pct. Alarm Activations 164 133 160 457 9.4% Auto Accidents 86 84 91 261 5.4% Emergency Medical Calls 141 147 172 460 9.4% Hazardous Conditions 19 18 14 51 1.0% Hazardous Materials 2 3 1 6 0.1% Investigations 13 4 0 17 0.3% Move Up Calls 6 1 2 9 0.2% Rescue Calls 1 3 1 5 0.1% Service Calls 11 11 6 28 0.6% Smoke Scare 2 6 6 14 0.3% Strike Team 2 7 14 23 0.5% Structure Fire 12 25 19 56 1.1% Vegetation/Brush Fires 13 7 6 26 0.5% Vehicle Fires 5 4 3 12 0.2% Calls for Service 477 453 495 1,425 100.0% Station 76 Calls for Service Truck 76 2015 2016 2017 Total Pct. Alarm Activations 307 340 504 1,151 23.6% Auto Accidents 31 35 46 112 2.3% Emergency Medical Calls 29 39 31 99 2.0% Hazardous Conditions 16 18 18 52 1.1% Hazardous Materials 3 6 5 14 0.3% Investigations 5 2 0 7 0.1% Move Up Calls 1 1 0 2 0.0% Rescue Calls 3 6 19 28 0.6% Service Calls 6 18 10 34 0.7% Smoke Scare 3 5 6 14 0.3% Strike Team 0 0 0 0 0.0% Structure Fire 25 46 58 129 2.6% Vegetation/Brush Fires 7 7 0 14 0.3% Vehicle Fires 1 1 2 4 0.1% Calls for Service 437 524 699 1,660 100.0% 273 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 41 Station 77 Calls for Service Engine 77 2015 2016 2017 Total Pct. Alarm Activations 196 161 158 515 10.6% Auto Accidents 80 114 117 311 6.4% Emergency Medical Calls 174 178 235 587 12.0% Hazardous Conditions 18 29 25 72 1.5% Hazardous Materials 17 15 5 37 0.8% Investigations 7 3 0 10 0.2% Move Up Calls 0 0 0 0 0.0% Rescue Calls 1 2 8 11 0.2% Service Calls 13 13 14 40 0.8% Smoke Scare 2 8 9 19 0.4% Strike Team 0 0 0 0 0.0% Structure Fire 13 27 25 65 1.3% Vegetation/Brush Fires 10 9 8 27 0.6% Vehicle Fires 5 7 6 18 0.4% Calls for Service 536 566 610 1,712 100.0% Station 78 Calls for Service Engine 78 2015 2016 2017 Total Pct. Alarm Activations 265 199 131 595 12.2% Auto Accidents 118 96 82 296 6.1% Emergency Medical Calls 95 127 147 369 7.6% Hazardous Conditions 19 27 25 71 1.5% Hazardous Materials 6 12 4 22 0.5% Investigations 13 3 0 16 0.3% Move Up Calls 3 2 3 8 0.2% Rescue Calls 5 6 10 21 0.4% Service Calls 2 9 2 13 0.3% Smoke Scare 2 6 6 14 0.3% Strike Team 0 0 3 3 0.1% Structure Fire 14 30 26 70 1.4% Vegetation/Brush Fires 16 13 12 41 0.8% Vehicle Fires 4 10 10 24 0.5% Calls for Service 562 540 461 1,563 100.0% 274 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 42 Station 78 Calls for Service Squad 78 2015 2016 2017 Total Pct. Alarm Activations 3 8 3 14 0.3% Auto Accidents 275 276 306 857 17.6% Emergency Medical Calls 440 463 592 1,495 30.7% Hazardous Conditions 14 12 7 33 0.7% Hazardous Materials 3 7 4 14 0.3% Investigations 2 0 0 2 0.0% Move Up Calls 1 0 0 1 0.0% Rescue Calls 1 3 17 21 0.4% Service Calls 2 6 1 9 0.2% Smoke Scare 2 3 2 7 0.1% Strike Team 0 0 0 0 0.0% Structure Fire 12 24 22 58 1.2% Vegetation/Brush Fires 6 3 0 9 0.2% Vehicle Fires 2 1 2 5 0.1% Calls for Service 763 806 956 2,525 100.0% Station 79 Calls for Service Engine 79 2015 2016 2017 Total Pct. Alarm Activations 70 62 97 229 4.7% Auto Accidents 102 71 87 260 5.3% Emergency Medical Calls 78 60 108 246 5.0% Hazardous Conditions 18 21 20 59 1.2% Hazardous Materials 3 9 0 12 0.2% Investigations 11 2 1 14 0.3% Move Up Calls 38 27 23 88 1.8% Rescue Calls 2 2 9 13 0.3% Service Calls 6 11 4 21 0.4% Smoke Scare 3 10 8 21 0.4% Strike Team 0 0 7 7 0.1% Structure Fire 20 33 51 104 2.1% Vegetation/Brush Fires 10 13 18 41 0.8% Vehicle Fires 6 13 7 26 0.5% Calls for Service 367 334 440 1,141 100.0% 275 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 43 The following table displays the total number of calls for service handled by the Fire Department by each hour and day of the week for the past three years. All calls were included to provide an overall view of the fire protection system. All Calls for Service by Hour and Weekday 2015-2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 16 14 13 4 13 20 17 97 1 am 20 14 11 15 16 17 23 116 2 am 12 23 13 12 20 16 20 116 3 am 15 15 19 16 16 14 14 109 4 am 13 14 10 9 13 18 27 104 5 am 13 22 18 23 25 33 11 145 6 am 19 27 33 26 24 25 24 178 7 am 14 39 32 42 32 31 18 208 8 am 16 41 39 54 37 46 34 267 9 am 22 53 53 53 43 61 27 312 10 am 28 48 64 45 57 56 34 332 11 am 14 49 54 51 50 61 24 303 12 pm 17 51 42 47 58 49 31 295 1 pm 25 56 43 48 44 53 23 292 2 pm 23 56 48 50 54 58 44 333 3 pm 18 62 52 48 39 54 31 304 4 pm 20 40 38 43 46 55 26 268 5 pm 20 45 44 42 47 50 26 274 6 pm 18 34 32 25 34 23 22 188 7 pm 12 30 14 19 20 31 20 146 8 pm 12 13 17 20 15 28 12 117 9 pm 19 9 18 22 27 21 21 137 10 pm 18 19 16 11 24 20 19 127 11 pm 12 12 17 21 22 14 10 108 Total 416 786 740 746 776 854 558 4,876 The calls for service varied by time of day and day of the week. The call volume is heaviest during the middle part of the day and during normal work week of Monday through Friday. The calls peak at about the 10 am hour with the slowest hour being midnight. 276 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 44 The following chart further illustrates the calls for service by hour of the day. As illustrated above, calls begin to increase at the 8 am hour peaking at the 10 am hour and remain steady until the 3 pm hour. The calls begin to decline at the 4 pm hour with midnight being the slowest hour of the day. 0 50 100 150 200 250 300 350 12a 3a 6a 9a 12p 3p 6p 9p Calls by Hour of the Day 2015-2017 277 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 45 The following tables illustrates the data for calls in the City of Vernon, with mutual aid responses removed. The calls for service handled by the Fire Department in the City of Vernon by each hour and day of the week for the past three years is displayed below. Vernon Calls for Service by Hour and Weekday 2015-2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 12 13 13 3 14 15 11 81 1 am 18 12 10 14 14 14 19 101 2 am 9 21 12 11 18 12 18 101 3 am 15 15 17 13 14 13 12 99 4 am 12 12 10 11 13 14 26 98 5 am 13 19 18 22 23 30 7 132 6 am 17 26 33 27 21 25 18 167 7 am 10 37 28 43 33 33 13 197 8 am 14 37 37 52 34 43 35 252 9 am 17 51 50 50 41 54 25 288 10 am 23 44 61 44 51 51 31 305 11 am 9 44 43 41 43 54 20 254 12 pm 12 45 39 45 55 44 28 268 1 pm 19 47 40 43 40 50 21 260 2 pm 20 47 45 47 46 51 39 295 3 pm 13 49 45 42 36 43 22 250 4 pm 14 36 34 43 39 42 21 229 5 pm 16 40 39 40 44 45 20 244 6 pm 13 31 33 22 28 20 14 161 7 pm 10 24 9 18 18 26 17 122 8 pm 7 12 15 17 14 27 9 101 9 pm 18 8 15 20 24 17 16 118 10 pm 15 18 15 10 18 16 16 108 11 pm 11 9 16 23 17 11 7 94 Total 337 697 677 701 698 750 465 4,325 278 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 46 Mutual aid calls for service handled by the Fire Department by each hour and day of the week for the past three years is displayed below. Mutual Aid Calls for Service by Hour and Weekday 2015 - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 4 2 1 1 0 5 5 18 1 am 3 2 2 2 2 3 3 17 2 am 2 3 1 1 2 4 0 13 3 am 1 0 2 1 2 2 2 10 4 am 0 2 2 0 0 5 1 10 5 am 0 3 2 2 2 4 4 17 6 am 1 1 0 0 2 2 7 13 7 am 4 3 2 0 0 0 5 14 8 am 2 3 4 4 3 2 0 18 9 am 4 2 6 2 4 7 2 27 10 am 4 5 4 5 5 7 1 31 11 am 5 5 11 9 6 6 3 45 12 pm 4 4 2 4 3 5 4 26 1 pm 5 8 3 5 5 3 0 29 2 pm 2 10 7 6 7 7 4 43 3 pm 5 13 4 6 2 11 9 50 4 pm 4 4 6 0 6 12 6 38 5 pm 4 6 4 2 3 6 7 32 6 pm 6 4 2 3 6 3 7 31 7 pm 1 7 5 0 1 4 2 20 8 pm 4 1 4 3 1 1 3 17 9 pm 1 2 6 2 4 4 4 23 10 pm 3 1 1 2 4 3 3 17 11 pm 1 3 1 0 2 2 3 12 Total 70 94 82 60 72 108 85 571 279 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 47 All calls for service handled by Engine 76 by each hour and day of the week for the past three years is displayed below. Engine 76 Calls for Service by Hour and Weekday 2015 - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 5 7 2 1 4 3 4 26 1 am 8 5 5 3 4 1 5 31 2 am 5 6 4 3 6 3 6 33 3 am 6 5 4 3 1 2 3 24 4 am 5 4 4 5 3 2 4 27 5 am 7 10 9 9 9 10 3 57 6 am 6 9 14 11 5 11 3 59 7 am 4 16 2 11 6 12 5 56 8 am 5 14 16 22 13 6 10 86 9 am 6 15 13 16 13 18 9 90 10 am 3 13 19 10 14 16 10 85 11 am 3 17 14 12 15 17 7 85 12 pm 2 15 9 9 20 13 7 75 1 pm 8 15 8 11 15 13 6 76 2 pm 10 12 17 13 21 11 9 93 3 pm 8 19 14 14 6 13 6 80 4 pm 7 15 10 16 12 13 6 79 5 pm 9 12 12 13 12 22 6 86 6 pm 4 13 8 13 10 5 7 60 7 pm 1 6 3 8 8 6 4 36 8 pm 2 3 4 7 2 10 2 30 9 pm 7 3 4 7 8 6 6 41 10 pm 5 4 5 4 4 3 7 32 11 pm 3 0 5 6 6 3 1 24 Total 129 238 205 227 217 219 136 1,371 280 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 48 All calls for service handled by Truck 76 by each hour and day of the week for the past three years is displayed below. Truck 76 Calls for Service by Hour and Weekday 2015 - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 5 6 4 3 7 6 7 38 1 am 4 8 4 5 5 10 4 40 2 am 2 3 6 6 8 7 2 34 3 am 6 3 6 3 4 6 4 32 4 am 3 2 6 4 4 3 9 31 5 am 5 8 3 8 7 7 1 39 6 am 10 13 11 12 9 8 8 71 7 am 5 18 11 9 7 10 6 66 8 am 5 18 12 22 10 17 18 102 9 am 7 20 16 21 13 23 8 108 10 am 12 17 28 19 19 22 11 128 11 am 4 16 20 16 15 21 4 96 12 pm 6 19 11 14 15 16 11 92 1 pm 3 16 10 15 11 12 6 73 2 pm 8 22 15 19 20 18 12 114 3 pm 3 18 12 13 12 12 9 79 4 pm 2 7 11 16 7 16 9 68 5 pm 5 12 11 3 11 14 7 63 6 pm 4 13 7 6 9 8 7 54 7 pm 2 8 6 6 4 8 5 39 8 pm 3 2 5 5 5 10 1 31 9 pm 8 3 6 7 14 7 4 49 10 pm 4 9 10 4 8 5 6 46 11 pm 7 3 5 11 4 1 1 32 Total 123 264 236 247 228 267 160 1,525 281 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 49 All calls for service handled by Engine 77 by each hour and day of the week for the past three years is displayed below. Engine 77 Calls for Service by Hour and Weekday 2015 - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 7 7 5 1 5 10 6 41 1 am 5 2 2 10 3 9 8 39 2 am 3 10 4 4 5 9 9 44 3 am 6 7 7 6 6 8 4 44 4 am 4 2 5 6 5 5 10 37 5 am 2 4 5 5 6 9 3 34 6 am 3 13 13 3 5 6 8 51 7 am 4 10 13 15 11 12 3 68 8 am 4 10 10 11 14 18 9 76 9 am 8 19 18 22 15 24 6 112 10 am 6 24 24 17 20 15 13 119 11 am 4 13 16 16 18 25 6 98 12 pm 6 22 16 22 24 23 15 128 1 pm 5 20 13 14 18 23 4 97 2 pm 6 14 10 21 16 25 17 109 3 pm 4 14 18 13 15 21 7 92 4 pm 5 10 13 21 11 21 6 87 5 pm 7 15 15 16 15 17 5 90 6 pm 6 10 13 4 10 9 4 56 7 pm 5 10 2 7 6 14 6 50 8 pm 4 4 2 6 7 10 3 36 9 pm 4 3 5 8 7 6 6 39 10 pm 2 7 6 3 5 5 9 37 11 pm 5 4 4 9 5 2 2 31 Total 115 254 239 260 252 326 169 1,615 282 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 50 All calls for service handled by Engine 78 by each hour and day of the week for the past three years is displayed below. Engine 78 Calls for Service by Hour and Weekday 2015 - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 3 3 6 1 9 7 6 35 1 am 3 7 4 7 3 5 6 35 2 am 3 5 6 6 4 7 4 35 3 am 4 1 10 5 8 6 5 39 4 am 4 5 3 2 7 4 10 35 5 am 4 4 6 10 13 9 1 47 6 am 6 9 9 11 11 14 8 68 7 am 3 7 16 15 12 5 6 64 8 am 6 10 12 15 10 14 12 79 9 am 7 12 12 15 9 19 11 85 10 am 7 18 20 13 13 14 10 95 11 am 3 6 12 6 16 14 7 64 12 pm 6 16 15 7 12 10 6 72 1 pm 10 13 17 15 12 10 10 87 2 pm 2 18 13 9 13 16 11 82 3 pm 7 13 7 15 14 20 7 83 4 pm 7 9 12 13 17 14 5 77 5 pm 5 12 16 11 14 12 7 77 6 pm 6 5 6 4 10 7 2 40 7 pm 2 10 5 6 5 7 9 44 8 pm 3 4 2 9 2 8 4 32 9 pm 11 2 5 4 12 7 6 47 10 pm 5 4 8 4 8 7 5 41 11 pm 2 2 7 11 7 3 3 35 Total 119 195 229 214 241 239 161 1,398 283 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 51 All calls for service handled by Rescue Ambulance 78 by each hour and day of the week for the past three years is displayed below. Rescue Ambulance 78 Calls for Service by Hour and Weekday 2015 - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 8 6 6 1 9 11 8 49 1 am 12 3 2 5 5 4 14 45 2 am 8 14 4 7 8 3 15 59 3 am 6 7 9 7 8 7 10 54 4 am 7 9 6 6 6 7 12 53 5 am 6 7 11 12 12 18 6 72 6 am 6 13 17 11 11 13 10 81 7 am 6 17 13 29 16 16 10 107 8 am 7 15 20 23 16 25 17 123 9 am 12 23 29 26 17 31 13 151 10 am 8 24 26 30 29 26 13 156 11 am 6 21 23 20 27 27 10 134 12 pm 5 21 18 28 34 22 17 145 1 pm 13 23 21 31 21 30 8 147 2 pm 11 27 23 29 22 22 22 156 3 pm 7 27 19 24 22 28 9 136 4 pm 14 18 20 19 27 24 10 132 5 pm 12 26 24 29 30 26 12 159 6 pm 12 16 24 15 17 12 9 105 7 pm 7 14 4 10 11 14 14 74 8 pm 3 6 10 9 8 13 7 56 9 pm 9 5 8 7 8 8 11 56 10 pm 7 5 9 6 7 9 12 55 11 pm 6 4 8 10 9 7 5 49 Total 198 351 354 394 380 403 274 2,354 284 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 52 All calls for service handled by Engine 79 by each hour and day of the week for the past three years is displayed below. Engine 79 Calls for Service by Hour and Weekday 2015 - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 12 am 5 1 4 1 5 4 0 20 1 am 5 5 3 5 5 3 5 31 2 am 1 7 3 7 7 1 2 28 3 am 1 1 3 3 3 5 4 20 4 am 2 2 1 2 1 8 4 20 5 am 5 9 0 2 6 5 6 33 6 am 4 4 3 4 5 2 8 30 7 am 4 8 5 10 8 5 6 46 8 am 5 10 9 13 6 8 9 60 9 am 5 9 14 9 10 13 6 66 10 am 11 8 16 10 9 16 3 73 11 am 3 16 14 14 16 13 3 79 12 pm 3 6 11 10 12 7 4 53 1 pm 6 16 10 11 6 7 5 61 2 pm 4 16 17 9 9 11 11 77 3 pm 10 23 15 9 11 15 18 101 4 pm 1 7 7 5 8 15 11 54 5 pm 4 9 9 7 7 8 7 51 6 pm 3 6 8 7 8 4 6 42 7 pm 4 10 7 4 3 5 7 40 8 pm 6 4 8 2 4 5 5 34 9 pm 5 3 13 3 4 2 4 34 10 pm 5 7 3 4 5 5 2 31 11 pm 4 4 2 2 2 5 5 24 Total 106 191 185 153 160 172 141 1,108 285 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 53 The map below illustrates the calls using GIS technology to outline where many of the calls are occurring. As illustrated, the highest volume of calls is in the central section of the City. 286 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 54 5 Fire Protection System Dynamics In making decisions about a fire protection system, it is important to understand the science behind the location of resources, the deployment strategies of those resources, and the other parts necessary to form an effective fire protection system. For many years the Insurance Services Office (ISO) set a standard through their efforts with the Public Protection Classification system. This system is designed to limit the exposure of insurers to large losses and catastrophic events. There are now three major sources of information to which responders, local policymakers, and the public can refer when determining the most appropriate response objectives for their community:  The Insurance Services Office (ISO) provides basic information regarding distances between fire stations. However, this “objective” does little to recognize the unique nature of every community’s road network, population, calls for service, call density, etc. The scoring is based on the distances between fire stations, fire department resources, emergency communication systems, water supply and fire prevention activities. The better each of these areas score, the higher the grade.  The National Fire Protection Association (NFPA) promulgated a document entitled: “NFPA 1710: Objective for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments.” This document (NFPA 1710) was published in 2001 and generated a great deal of dialogue and debate – which is still ongoing.  The Commission on Fire Accreditation International (CFAI) in its “Objectives of Coverage” manual places the responsibility for identifying “appropriate ” response objectives on the locality. These objectives should be developed following a comprehensive exercise in which the risks and hazards in the community are compared to the likelihood of their occurrence. Nationally, a great deal of effort and research has been put into developing performance objectives for the delivery of fire and emergency medical services. This effort is critical for local governments making decisions about deployment and location of emergency 287 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 55 resources. The objectives promoted for Fire/Rescue and EMS providers have their basis derived from research that has been conducted in these two critical issues: • What is the key point in a fire’s “life” for gaining control of the blaze while minimizing the impact on the structure of origin and on those structures around it? • What is the impact of the passage of time on survivability for victims of cardiac arrest? 1. Fire Protection Services The chart that follows, shows a typical “flashover” curve for interior structure fires. T he point in time represented by the occurrence of “flashover” is critical because it defines when all of the contents of a room become involved in the fire. This is also the point at which a fire typically shifts from “room and contents” to a “structure” fire – involving a wider area of the building and posing a potential risk to the structures surrounding the original location of the fire. Note that this illustration depicts a fire from the moment of inception – not from the moment that a fire is detected or reported. This demonstrates the importance of early detection and fast reporting as well as rapid dispatch of responding units. This also shows the critical need for a rapid (and sufficiently staffed) initial response – by quickly initiating the attack on a fire, “flashover” can be averted. The points below describe the major changes that occur at a fire when “flashover” occurs: 288 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 56 • It is the end of time for effective search and rescue in a room involved in the fire. It means the likely death of any person trapped in the room – either civilian or firefighter. • After this point in a fire is reached, portable extinguishers can no longer have a successful impact on controlling the blaze. Only larger hand-lines will have enough water supply to affect a fire after this point. • The fire has reached the end of the “growth” phase and has entered the fully developed phase. During this phase, every combustible object is subject to the full impact of the fire. • This also signals the changeover from “contents” to “structure” fire. This is also the beginning of collapse danger for the structure. Structural collapse begins to become a major risk at this point and reaches the highest point during the decay stage of the fire (after the fire has been extinguished). It should be noted that not every fire will reach flashover – and that not every fire will “wait” for the 8-minute mark to reach flashover. A quickly responding fire crew can do things to prevent or delay the occurrence of flashover. These op tions include: • Application of portable extinguisher or other “fast attack” methodology. • Venting the room to allow hot gases to escape before they can cause the ignition of other materials in the room. • Not venting a room – under some circumstances this will actually stifle a fire and prevent flashover from occurring. Each of these techniques requires the rapid response of appropriately trained fire suppression resources that can safely initiate these actions. In the absence of automatic fire suppression systems, access to interior fires can again be limited by a safety requirement related to staffing levels. OSHA and related industry standards require the presence of at least 2-firefighters on the exterior of a building before entry can be made to a structure in which the environment has been contaminated by a fire. In the absence of a threat to life demanding immediate rescue, interior fire suppression operations are limited to the extent a fire service delivery system can staff, to assuring a mi nimum of 4- people actively involved in firefighting operations. 2. Emergency Medical Services The second issue to consider is the delivery of emergency medical services. One of the primary factors in the design of emergency medical systems is the ability to deliver basic 289 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 57 CPR and defibrillation to victims of cardiac arrest. The graph below, demonstrates the survivability of cardiac patients as related to time from onset: This graph illustrates that the chances of survival of cardiac arrest diminish approximately 10% for each minute that passes before the initiation of CPR and/or defibrillation. These dynamics are the result of extensive studies of the survivability of patients suffering from cardiac arrest. While the demand for services in EMS is wide ranging, the survival rates for full-arrests are often utilized as benchmarks for response time standards as they are more readily evaluated because of the ease in defining patient outcomes (a patient either survives or does not). This research results in the recommended objective of provision of basic life support within 4-minutes of notification and the provision of advanced life support within 8 minutes of notification. Considering the response time continuum, the response time goal for emergency services is to provide BLS within 6 minutes of the onset of the incident (including detection, dispatch and travel time) and ALS within 10 minutes. This is often used as the foundation for a two-tier system where fire resources function as first responders with additional (ALS) assistance provided by responding ambulance units and personnel. Additionally, recent research is beginning to show the impact and efficacy of rapid deployment of automatic defibrillators to cardiac arrests. This research – conducted in King County (WA), Houston (TX) and as part of the OPALS study in Ontario, Canada – shows that the AED can be the largest single contributor to the successful outcome of a cardiac arrest – particularly when accompanied by early delivery of CPR. It is al so important to note that these medical research efforts have been focused on a small fraction of the emergency responses handled by typical EMS systems – non-cardiac events make up the large majority of EMS and total system responses and this research does not attempt to address the need for such rapid (and expensive) intervention on these events. 290 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 58 3. Response Time Goals and Objectives Response time to an emergency or call for assistance has been broken down into measurable and non-measurable segments. The response time continuum begins when the state of normalcy changes to a recognizable emergency. The following chart outlines the cascade of events that occurs once an emergency starts or is recognized. Those highlighted points represent hard data or that which is quantitative versus soft data or that which is subjective and unknown. Response Time Continuum State of Normalcy Discovery of Emergency Reaction to Emergency Call Received by PSAP Call Processing Response Units Notified Turnout Time Units Responding Travel Time Units Arriving Mitigation Begins Mitigation Completed State of Normalcy Returns The highlighted points in the chart above represent three segments that can be used for evaluation; call processing, turnout time, and travel time. Each of these components represent a different point in the response time continuum and through their measurement and evaluation areas for improvement can be identified. Below are the definitions for the three components:  Call Processing is the defined as beginning when the call taker answers the call and ends with the dispatching of appropriate emergency services.  Turnout Time is defined as beginning when the emergency service receives the call and is on the apparatus responding (wheels rolling) to the call. 291 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 59  Travel Time is defined as beginning when the apparatus and personnel begin the response (wheels rolling) and ends once on location of the emergency (wheels stopped). The National Fire Protections Association (NFPA), Center for Publics Safety Excellence (CPSE), and the Insurance Services Office (ISO) offered reference points for communities to follow relative to fire service responses, however, only NFPA 1710 offers any specificity. It is important to note that the performance objectives (in terms of response times) provided in the NFPA 1710 document are derived from the basic research previously described. These include the following (all are taken from section 4.1.2.1.1 of NFPA 1710):  One minute four seconds (64 seconds) for the processing of an incoming emergency phone call, including the completion of the dispatching of fire response units.  “One minute twenty seconds (80 seconds) for turnout time for fire related incidents.” This is also called reflex time, reaction time, “out -the-chute” time, etc. This is the time that elapses between dispatch and when the units are actively responding.  “One minute (60 seconds) for turnout time for emergency medical incidents.” This is also called reflex time, reaction time, “out-the-chute” time, etc. This is the time that elapses between dispatch and when the units are actively responding.  “Four minutes (240 seconds) or less for the arrival of the first arriving engine company at a fire suppression incident and / or 8 minutes (480 seconds) or less for the deployment of a full first-alarm assignment at a fire suppression incident.”  “Four minutes (240 seconds) or less for the arrival of a unit with first responder or higher-level capability at an emergency medical incident.”  “Eight minutes (480 seconds) or less for the arrival of an advanced life support unit at an emergency medical incident, where this service is provided by the fire department.”  In section 4.1.2.1.2, NFPA 1710 goes on to state: “The fire department shall establish a performance objective of not less than 90 percent for the achievement of each response time objective specified in 4.1.2.1.1” It is important to note the “and / or” found in the initial response objective statement. This indicates that a system would meet the intent of the standard if it can reasonably plan to deliver either the single unit, 4-minute travel time standard, the first alarm, 8-minute travel 292 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 60 time standard, or both. It should also be noted that it is implied that the total time allotted is additive with each successive event. For example, a system which arrived on -scene in 6-minutes or less 90% of the time (from time of dispatch) would be in compliance – even if the turnout time was longer than a minute (though that should clearly be improved). It is also critical to note that these time objectives apply to emergency calls for service – there is nothing in NFPA 1710 (nor in any other objective) that suggests that communities cannot establish a differential response to calls for service determined to be non - emergency in nature. Previously the Center for Public Safety Excellence had defined benchmark and baseline response times for each of the three components. They have since determined they are not a standard making organization and decided to leave the establishment of response time standards to others. However, their body of work is significant and has been used by numerous communities across the country and is included here. The Center for Public Safety Excellence (CPSE) uses a population and density component to determine what the performance of the fire department should be to meet best practices and does not require a set number of personnel per piece of apparatus, but rather that an effective response force can be delivered to an emergency scene in a timely manner. 293 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 61 The table below defines the population demographics as it relates to the delivery of emergency services. Demographic Risk Categories Risk Category Definition Urban An area with a population density greater than 1,000 people per square mile. Suburban Area An area with a population density of 500 - 1,000 people per square mile. Rural Area An area with a population density of less than 500 people per square mile. The expression of response time has changed. In years past the measurement was expressed as an average of time. This essentially represents how the system or department is performing 50% of the time and is not a true reflection of how a department is performing. With the research that has been performed in developing performance standards and practices the use of fractal time has become the best practice in the measurement and presentation of response time components. Fractal response time measures how often (as a percent of calls) a department can perform within each response time component. The NFPA and CPSE use the 90th percentile as the standard to meet for benchmark and baseline crite ria. The definitions for the criteria of each service area are defined in the table below. CPSE also gives a community a range of acceptable performance standards from “Baseline”, minimally accepted performance to “Benchmark”, fully compliant with best p ractices. CPSE had previously set the following performance standards for urban, suburban and rural areas: Service Area / Population Density Response Travel Time Standards Urban: Population density of over 1,000 per square mile 1st Unit 2nd Unit 1st Alarm Balance Performance Benchmark 4 minutes 8 minutes 8 minutes 90% Baseline 5 minutes/12 seconds 10 minutes 24 seconds 10 minutes/24 seconds 90% Suburban: Population density between 500 and 1,000 per square mile Benchmark 5 minutes 8 minutes 10 minutes 90% Baseline 6 minutes/30 seconds 10 minutes/24 seconds 13 minutes 90% Rural: Population density of less than 500 per square mile Benchmark 10 minutes 14 minutes 14 minutes 90% Baseline 13 minutes 18 minutes/12 seconds 18 minutes/12 seconds 90% 294 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 62 4. Effective Response Force There are several tasks, which must occur simultaneously to adequately combat different types of fires. The absence of adequate personnel to perform these tasks requires each task to be prioritized and completed in chronological order. These fire ground tasks include command, scene safety, search and rescue, water supply, fire attack, pump operations, ventilation, back up, and rapid intervention. An initial full alarm assignment should be able to provide personnel to accomplish the following tasks:  Establish incident command outside of the hazard area. This will allow coordination and direction of the incoming emergency response personnel and apparatus. A minimum of one person should be dedicated to this task.  Establish an uninterrupted water supply of at least 400 gallons per minute for 30 minutes. Once established the supply line can be maintained by the pump operator to ensure uninterrupted water supply. A minimum of one person is assigned to this task that can then assume support role.  Establish an effective water flow rate of 300 gallons per minute. This will be supplied to a minimum of two hand lines each operating at a minimum flow of 100 gallons per minute. Each hand line must have two individuals assigned with one serving as the attack line and the other as a back-up line.  Provision of one support person to handle the hydrant hookup, utility control, forcible entry, and assist in deploying fire hose lines.  Establish a search and rescue team. Each team will consist of a minimum of two.  Establish a ventilation team. Each team will consist of a minimum of two personnel.  Establish an initial rapid intervention team (RIT). Each RIT team shall consist of a minimum of two properly trained and equipped personnel. Critical tasking will vary depending on the size and nature of the incident. The Center for Public Safety Excellence (CPSE) provides a suggestive list of tasks that need to be completed at a fire situation based on the risk. A similar list is provided wi thin the NFPA 1710 document. The CPSE analysis, from the 8th edition, is summarized in the table below showing the minimum required personnel to mitigate the initial emergency response requirements by occupancy risk. Critical Tasks for the Effective and Efficient Control of Structural Fires 295 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 63 Critical Task Maximum Risk High Risk Moderate Risk Low Risk Attack Line 4 4 4 2 Search and Rescue 4 2 2 0 Ventilation 4 2 2 0 Backup Line 2 2 2 2 Rapid Intervention 2 2 0 0 Pump Operator 1 1 1 1 Water Supply 1* 1* 1* 1* Support (Utilities) 1* 1* 1* 1* Command 1 1 1 1 Safety Officer 1 1 1 1 Salvage/Overhaul 2 0 0** 0 Command Aid 1 1 0 0 Operations Chief 1 1 0 0 Logistics 1 0 0 0 Planning 1 0 0 0 Staging Officer 1 1 0 0 Rehabilitation 1 1 0 0 Division Supervisors 2 1 0 0 High-rise Evacuation 10 0 0 0 Stairwell Support 10 0 0 0 Total Personnel 50-51 21-22 14-15 8-9 *Tasks can be performed by the same individual **Task can be performed by the attack crew Occupancy risks in the table above are generally defined as:  Low Risk – Small out-buildings or single car detached garages. These are generally less than 500 square feet.  Moderate Risk – Single family homes of wood frame construction generally 2,000 square feet in size.  High Risk – Apartment buildings, offices, mercantile and industrial occupancies.  Maximum Risk – Schools, nursing homes hospitals or other high life hazard occupancies. Explosive plants and high-rise buildings are also included in this category. It is interesting to note that the four-person companies discussed in some areas of NFPA 1710 are not maintained in the description of primary tasks to be accomplished on the fire ground – recognition that the requirements of the response in the field are dynamic and 296 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 64 do not fit neatly into size and shape of any particular response configuration. These objectives apply to the initial and follow-up response for reported structure fires. The document does not suggest that this response be mounted for all incidents. A task analysis for emergency medical calls analyzes three different types of calls or patient conditions. These three types of calls usually require the most effort on the part of the response team. Other calls or patient types can generally be handled with two or three personnel. Many times, especially in trauma calls, there are multiple patients. The table below outlines the tasks for handling these critical patients and the number of responders it may require for a successful outcome. Critical Tasks for Effective Patient Care Critical Task Cardiac Arrest Stroke Multi-System Trauma Patient Assessment 2 per patient 2 per patient 2 per patient Airway Management/Intubation 2 per patient 2 per patient 2 per patient Cardiac Defibrillation 1 N/A N/A CPR 1 N/A N/A EKG Monitoring 1 1 1 IV/Pharmacology 1 1 1 Splint/Bandage/Immobilization N/A N/A 1 Patient Lifting/Packaging 2 – 4 2 – 4 2 – 4 Medical Information Collection 1 1 1 It is incumbent upon the fire department to have a response plan in place to ensure enough personnel are on scene to accomplish the stated critical tasks in a timely fashion. Structure fires are very labor-intensive incidents with any number of factors, su ch as weather, making the task that much more difficult. Adding to the critical tasks and staffing issues is the OSHA requirement of two in – two out in 1910.134(g)(4). This regulation states that if entry into an Immediately Dangerous to Life and Health (IDLH) atmosphere is necessary, two firefighters must enter together and remain in contact with each other. In addition, there must be two firefighters located outside the IDLH atmosphere for potential rescue if needed. This is a mandatory requirement. The concept of an effective response force carries through for other responses by the fire department. The tables below outline the critical tasks for an effective response force for those responses. Critical Tasks for Hazardous Materials Critical Task High Risk Low Risk 297 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 65 Command/Safety 2 1 Liaison 1 1 Decontamination 4 4 Research Support 2 1 Team Leader, Entry Team, Backup Team 6 6 Total Personnel 15 13 Critical Tasks for Initial Wildland Urban Interface Fires Critical Task Non-Hydrant Hydranted Command/Safety 1 1 Pump Operations 1 1 Attack Line 2 2 Structure Protection 3 2 Water Supply 1 0 Tender Operator 2 0 Exposure Lines 2 0 Total Personnel 12 6 298 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 66 Critical Tasks for Technical Rescue Incidents Critical Task Swift Water High/Low Angle Confined Space Trench Command/Safety 1 1 2 2 Rescue Team 3 2 2 2 Backup Team 2 2 2 2 Patient Care 2 2 2 3 Rope Tender 2 0 0 0 Upstream Spotter 2 0 0 0 Downstream Safety 2 0 0 0 Rigger 0 1 1 0 Attendant 0 1 1 0 Ground Support 0 4 4 0 Edge Person 0 1 0 0 Shoring 0 0 0 5 Total Personnel 14 14 14 14 Critical Tasks for Hazardous Materials Critical Task High Risk Low Risk Command/Safety 2 1 Liaison 1 1 Decontamination 4 4 Research Support 2 1 Team Leader, Entry Team, Backup Team 6 6 Total Personnel 15 13 For Vernon the typical risks present require an initial response force of between 15 – 22 personnel. There is a robust mutual aid system in the region that also factors into the development of an effective response force that does not require daily staffin g levels of 22 personnel as neighboring agencies are able to quickly respond to provide personnel to make up the response force. This provides Vernon with options for staffing that will be discussed in the next section of the report. 299 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 67 6 Evaluation of Deployment and Performance This chapter compares and evaluates the deployment and performance of the Fire Department as it relates to the performance objectives outlined and described in the previous chapter. 1. Response Time Computer Aided Dispatch (CAD) data for 2015, 2016, and 2017 was examined and evaluated. The data is not without issues such as coding problems, transcription errors, and equipment failures. The project team uses the following mechanism to address these issues. Only qualified data is used to calculate response time and any related components. To be considered the data must meet the following criteria: • The incident must have been unique • The incident must have involved at least one fire department unit being dispatched to the call. • Calls that are missing data are not used in the computations for call processing, turnout time, travel time, or call duration. • Any call with usually long times or times sorted incorrectly (arrived before dispatch time) were removed. • Non-emergency responses are removed, only emergency responses are included. After filtering the data using the methodology outlined above, the remaining incidents represent the response time for calls for service handled by the Fire Department. The table below outlines the filtering process in terms of records used in the response time calculations. CAD Filtering 2015 2016 2017 Total Number of Records 2,587 2,532 2,848 Records Filtered Out 128 152 152 Records Used in Calculations 2,459 2,380 2,696 Pct. Of Records Used 95.1% 94.0% 94.7% 300 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 68 Within the discussion of response time there are two terms used that must be defined. Both benchmark and baseline provide a point in which measurement can be made. The benchmark is the point that is the goal or industry best practice. The National Fire Protection Association (NFPA) standards are generally regarded as industry best practice. Baseline is generally based on the initial observations or otherwise what is acceptable to the community. The Center for Public Safety Excellence (CPSE) had previously established baseline times but has since determined they are not a standard making organization and decided to leave the establishment of response time standards to others. However, their body of work is significant and has been used by numerous communities across the country and is included here. Their baseline times are calculated as 70% of the benchmark times. 2. Call Processing The public safety answering point (PSAP) is within the Vernon Police Department and handles dispatching services for police, emergency medical, and fire services. A backup dispatch center is located in another sector of the City. NFPA 1221 Standard for the Installation, Maintenance and Use of Emergency Services Communications Systems establishes the call processing benchmarks as outlined in the table below. NFPA 1221 Time Requirements Component Target Performance Calls Answered Within 15 seconds 95% Within 40 seconds 99% Call Processing Within 64 seconds 90% Within 106 seconds 95% Call Processing for: Within 90 seconds 90% * EMD * Language Translation * TTY/TDD Device Services * Hazardous Materials Within 120 seconds 99% * Technical Rescue * Text Message * Unable to Determine Location Additionally, NFPA 1710: Objective for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments in section 4.1.2.1.1 provides a benchmark call processing time: One minute four seconds (64 seconds) for the processing of an incoming emergency phone call, including the completion of the dispatching of fire response units. The table below illustrates the performance of the dispatch center for the City of Vernon. 301 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 69 Call Processing System Performance Performance Measure 2015 2016 2017 VFD Performance Variance VFD Performance Variance VFD Performance Variance Benchmark 1:04 2:15 1:11 1:56 0:52 1:11 0:07 Baseline 1:30 0:45 0:26 - 0:19 Average 1:23 0:55 0:26 The times are shown in two formats, the average and the 90 th fractal time. The average response time is an average of the call processing time for the calls evaluated. The benchmark time shown is a measurement using a 90% fractal time and represents the goal or industry best practice. For example, the turnout time benchmark is 60 seconds at 90% of the time for emergency medical calls and the City of Vernon has a turnout time of 1:55 90% of the time in 2017. The column marked as variance represents the difference between the benchmark and the actual performance. For example, in 2017 the department was 55 seconds over the benchmark of 1 minute . 3. Turnout Time Turnout time is a measurable time segment that begins when the emergency service receives the call and is on the apparatus responding (wheels rolling) to the call. NFPA 1710: Objective for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments in section 4.1.2.1.1 provides the following performance objectives for turnout time:  “One minute twenty seconds (80 seconds) for turnout time for fire and special operations.”  “One minute (60 seconds) for turnout time for emergency medical services.” The tables below illustrate the performance of the Vernon Department for turnout time for emergency medical calls and fire related calls. 302 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 70 Turnout Time - EMS Calls System Performance Performance Measure 2015 2016 2017 VFD Performance Variance VFD Performance Variance VFD Performance Variance Benchmark 1:00 2:03 1:03 2:11 1:11 1:55 0:55 Baseline 1:30 0:33 0:41 0:25 Average 1:18 1:20 1:08 Turnout Time - Fire and Special Operations System Performance Performance Measures 2015 2016 2017 VFD Performance Variance VFD Performance Variance VFD Performance Variance Benchmark 1:20 2:38 1:38 2:31 1:31 2:12 1:12 Baseline 1:30 1:08 1:01 0:42 Average Avg.: 1:43 1:32 1:20 The times are shown in two formats, the average and the 90 th fractal time. The average response time is an average of the turnout time for the calls evaluated. The benchmark time shown is a measurement using a 90% fractal time and represents the goal or industry best practice. For example, the turnout time benchmark is 60 seconds at 90% of the time for emergency medical calls and the City of Vernon has a turnout time of 1:55 90% of the time in 2017. The column marked as variance represents the difference between the benchmark and the actual performance. For example, in 2017 the department was 55 seconds over the benchmark of 1 minute for emergency medical calls. The tables on the following pages illustrate the turnout time for each unit in the Vernon Fire Department for emergency medical calls and fire related calls. 303 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 71 Turnout Time - Emergency Medical Calls Unit Performance Unit Performance Measure 2015 2016 2017 VFD Performance Variance VFD Performance Variance VFD Performance Variance Engine 76 1:00 2:01 1:01 2:03 1:03 1:38 0:38 1:30 0:31 0:33 0:08 Avg.: 1:15 1:15 0:59 Engine 77 1:00 2:23 1:23 2:15 1:15 1:48 0:48 1:30 0:53 0:45 0:18 Avg.: 1:18 1:21 1:05 Engine 78 1:00 2:26 1:26 2:33 1:33 2:17 1:17 1:30 0:56 1:03 0:47 Avg.: 1:31 1:27 1:19 Engine 79 1:00 2:13 1:13 2:32 1:32 1:53 0:53 1:30 0:43 1:02 0:23 Avg.: 1:28 1:20 1:05 Squad 78 1:00 1:53 0:53 2:00 1:00 1:54 0:54 1:30 0:23 0:30 0:24 Avg.: 1:14 1:16 1:07 Truck 76 1:00 3:29 2:29 2:50 1:50 2:21 1:21 1:30 1:59 1:20 0:51 Avg.: 1:39 1:31 1:15 304 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 72 Turnout Time - Fire Related Calls Unit Performance Unit Performance Measure 2015 2016 2017 VFD Performance Variance VFD Performance Variance VFD Performance Variance Engine 76 1:20 2:22 1:02 2:16 0:56 2:07 0:47 1:30 0:52 0:46 0:37 Avg.: 1:31 1:30 1:14 Engine 77 1:20 2:32 1:12 2:44 1:24 2:03 0:43 1:30 1:02 1:14 0:33 Avg.: 1:27 1:30 1:08 Engine 78 1:20 2:38 1:18 2:24 1:04 2:27 1:07 1:30 1:08 0:54 0:57 Avg.: 1:50 1:39 1:36 Engine 79 1:20 2:36 1:16 2:31 1:11 2:36 1:16 1:30 1:06 1:01 1:06 Avg.: 1:41 1:29 1:30 Squad 78 1:20 2:36 1:16 2:57 1:37 2:21 1:01 1:30 1:06 1:27 0:51 Avg.: 1:51 1:32 1:11 Truck 76 1:20 2:35 1:15 2:23 1:03 2:01 0:41 1:30 1:05 0:53 0:31 Avg.: 1:45 1:23 1:16 4. Distribution of Resources Distribution is the measure of getting initial resources to an emergency to begin mitigation efforts. This is measured in a variety of ways including percentage of square miles, percentage of road miles and travel time. The Insurance Services Office (ISO) has used road miles for many years. With the advent of GIS technology and improved computer aided dispatch (CAD) systems, the use of actual travel time is another more accurate measure for the distribution of resources. Travel time is a measurable time segment that begins when the apparatus and personnel begin the response (wheels rolling) and ends once on location of the emergency (wheels stopped). NFPA 1710: Objective for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments in section 4.1.2.1.1 provides the following performance objectives for travel time of the first arriving unit:  “Four minutes (240 seconds) or less for the arrival of the first ar riving engine 305 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 73 company at a fire suppression incident.”  “Four minutes (240 seconds) or less for the arrival of a unit with first responder or higher-level capability at an emergency medical incident.” The performance measures shown above are benchmark tra vel times. These times represent the industry best practices. The baseline performance measure is generally defined as the travel time the fire department is currently achieving and is acceptable to the community. For Vernon, the baseline time of 5:12 is used and is based on the CPSE model for travel time in an urban demographic. The table below illustrates the travel time for initial arriving unit of the Vernon Fire Department. Travel Time System Performance Performance Measure 2015 2016 2017 VFD Performance Variance VFD Performance Variance VFD Performance Variance Benchmark 4:00 4:52 0:52 5:09 1:09 5:16 1:16 Baseline 5:12 - 0:20 - 0:03 0:04 Average 2:56 3:05 2:05 3:16 3:16 The times are shown in two formats, the average and the 90 th fractal time. The average response time is an average of the travel time for the calls evaluated. The benchmark time shown is a measurement using a 90% fractal time and represents the goal or industry best practice. For example, the travel time benchmark is 4 minutes at 90% of the time for calls for service and the City of Vernon has a travel time of 5:16 90% of the time in 2017. The column marked as variance represents the difference between the benchmark and the actual performance. For example, in 2017 the department was 1 minute and 16 seconds over the benchmark of 4 minutes. Using the same data for 2017 the department was 4 seconds over the baseline travel time of 5 :12 minutes. There is an extensive use of mutual and automatic aid in the area. The foll owing table illustrates the travel time for those calls beyond the City Limits. 306 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 74 Travel Time Mutual Aid Calls System Performance Performance Measure 2015 2016 2017 VFD Performance Variance VFD Performance Variance VFD Performance Variance Benchmark 4:00 20:06 16:06 24:37 20:37 22:27 18:27 Baseline 5:12 14:54 19:25 17:15 Average 8:53 11:39 11:37 The tables below represent the same travel time data as shown for the City of Vernon above for each primary response unit. Travel Time Unit Performance Unit Benchmark 2015 2016 2017 VFD Performance Variance VFD Performance Variance VFD Performance Variance Engine 76 4:00 4:18 0:18 4:19 0:19 4:32 0:32 5:12 - 0:54 - 0:53 - 0:40 Avg.: 2:33 2:38 2:48 Engine 77 4:00 3:16 - 0:44 4:28 0:28 5:06 1:06 5:12 - 1:56 - 0:44 - 0:06 Avg.: 2:05 2:51 3:03 Engine 78 4:00 5:05 1:05 4:29 0:29 4:05 0:05 5:12 - 0:07 - 0:43 - 1:07 Avg.: 2:53 2:46 2:23 Engine 79 4:00 5:28 1:28 6:02 2:02 6:21 2:21 4:00 0:16 0:50 1:09 5:12 3:10 3:15 3:50 Squad 78 4:00 4:58 0:58 5:09 1:09 5:14 1:14 5:12 - 0:14 - 0:03 0:02 Avg.: 3:12 3:17 3:27 Truck 76 4:00 5:14 1:14 5:59 1:59 5:59 1:59 5:12 0:02 0:47 0:47 Avg.: 3:25 3:58 4:20 The response times are shown in two formats, the average and the 90th fractal time. The average time is an average of the time for the calls in each category. The benchmark time shown is a measurement using a 90% fractal time and represents the goal or industry best practice. For example, the travel time benchmark is 4 minutes at 90% of the time and Engine 76 has a travel time of 4:32 90% of the time in 2017. The column marked as 307 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 75 variance represents the difference between the benchmark and the actual performance. For example, in 2017 Engine 76 was 32 seconds over the benchmark of 4 minutes. To further illustrate the distribution of resources, the map below displays both the four- minute benchmark travel time and the baseline travel time of 5 minutes and 12 seconds. 308 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 76 5. Concentration Concentration is generally described as the ability of the fire department to get the appropriate number of personnel and resources to the scene of an emergency to effectively mitigate the incident. There are two parts to this component whic h is an effective response force and the amount of time to get the resources in place. (1) First Alarm Assignment Travel Time The first part to the concentration model is the travel time for the remainder of the first alarm assignment. The concentration of resources is necessary to ensure the effective response force arrives in a timely manner. Much like the distribution of resources, the concentration is dependent on the population density. It is not reasonable or financially possible for a rural area to have the same concentration of resources that is in an urban setting. Travel time is a measurable time segment that begins when the apparatus and personnel begin the response (wheels rolling) and ends once on location of the emergency (wheels stopped). NFPA 1710: Objective for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments in section 4.1.2.1.1 provides the following performance objectives for travel time of the first arriving unit:  “Eight minutes (480 seconds) or less for the deployment of a full first -alarm assignment at a fire suppression incident.” The performance measures shown above are benchmark travel times. These times represent the industry best practices. The baseline performance measure is generally defined as the travel time the fire department is currently achieving and is acceptable to the community. Vernon does not have a baseline travel time set for the full first -alarm assignment. CPSE has previously established a baseline travel time of 10 minutes and 24 seconds for the full first alarm assignment. For purposes of evaluation this travel time will be used. (2) Effective Response Force There are several tasks, which must occur simultaneously to adequately combat different types of fires. The absence of adequate personnel to perform these tasks requires each task to be prioritized and completed in chronological order. These fire ground tasks include command, scene safety, search and rescue, water supply, fire attack, pump operations, ventilation, back up, and rapid intervention. 309 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 77 An initial full alarm assignment should be able to provide personnel to accomplish the following tasks:  Establish incident command outside of the hazard area. This will allow coordination and direction of the incoming emergency response personnel and apparatus. A minimum of one person should be dedicated to this task.  Establish an uninterrupted water supply of at least 400 gallons per minute for 30 minutes. Once established the supply line can be maintained by the pump operator to ensure uninterrupted water supply. A minimum of one person is assigned to this task that can then assume support role.  Establish an effective water flow rate of 300 gallons per minute. This will be supplied to a minimum of two hand lines each operating at a minimum flow of 100 gallons per minute. Each hand line must have two individuals assigned with one serving as the attack line and the other as a back-up line.  Provision of one support person to handle the hydrant hookup, utility control, forcible entry, and assist in deploying fire hose lines.  Establish a search and rescue team. Each team will consist of a minimum of two.  Establish a ventilation team. Each team will consist of a minimum of two personnel.  Establish an initial rapid intervention team (RIT). Each RIT team shall consist of a minimum of two properly trained and equipped personnel. (3) Evaluation of the Concentration of Resources Computer Aided Dispatch (CAD) data for 2015, 2016, and 2017 was examined and evaluated for the table below. To be considered for inclusion the following conditions were required to be met:  The incident must have building fire as the incident type.  All the units dispatched must have an enroute time and an arrival time recorded. It was assumed if the unit did not arrive on scene that it was cancelled. To be considered as meeting the concentration both the travel time and a minimum of 21 personnel had to arrive on location. Apparatus staffing was counted based on the minimum staffing of the apparatus. Cross staffed apparatus was considered as a part of the response and counted as a tandem unit with the Engine Company in the same station. For example, US&R 78 and Engine 78 combined did not exceed the staffing for the 310 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 78 station. Vernon Fire Department 2015 Distribution Concentration Time Percent Met Time Percent Met Benchmark 4:00 100.00% 8:00 75.00% Baseline 5:12 100.00% 10:24 75.00% 2016 Distribution Concentration Time Percent Met Time Percent Met Benchmark 4:00 100.00% 8:00 25.00% Baseline 5:12 100.00% 10:24 25.00% 2017 Distribution Concentration Time Percent Met Time Percent Met Benchmark 4:00 100.00% 8:00 0.00% Baseline 5:12 100.00% 10:24 0.00% The automatic aid companies were not included in the CAD data beginning in 2016, which is the reason for the drop in meeting the concentration component as the project team was unable to account for their arrival time. The map below illustrates the concentration of resources with an eight-minute travel time. This includes resources from Vernon and automatic aid resources. 311 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 79 Within the eight-minute travel time Vernon has 41 – 50 personnel in the western and northeastern portions of the City and 31 – 40 personnel through the central section of the City well within the 21 personnel measurements. The following map illustrates the concentration of resources using the baseline travel time of 10 minutes and 24 seconds. 312 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 80 Within the baseline travel time of 10 minutes and 24 seconds the map illustrates as many as 66 personnel can reach most areas of the City with 40 – 52 firefighters along the east and west city limits. 313 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 81 6. Concurrent Calls and Reliability The concept of distribution and concentration of resources can be influenced by other contributing factors including unit hour utilization and concurrent calls for service. Unit hour utilization is calculated by taking the total hours the unit is committed to an incident divided by the total available hours. Expressed as a percentage, it identifies the amount of time the unit is committed but more importantly the amount of time the unit is available. Within the framework of the 90th percentile performance standards the amount of available time can have an impact in meeting that standard. If utilization rates are too high the units are often unavailable for immediate response. 314 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 82 The table below illustrates the unit hour utilization for the past three years in hours and minutes for responding to and mitigating emergency calls. Unit Hour Utilization Unit 2015 2016 2017 Hours Committed % of Time Average Time per Call Hours Uncommitted % of Time Hours Committed % of Time Average Time per Call Hours Uncommitted % of Time Hours Committed % of Time Average Time per Call Hours Uncommitted % of Time Engine 76 172:15 2.0% 25:50 8,587:44 98% 165:04 1.9% 23:05 8,594:55 98.1% 191:00 2.2% 25:59 8,568:59 97.8% Truck 76 100:02 1.1% 21:04 8,659:57 98.9% 157:07 1.8% 19:03 8,602:52 98.2% 189:43 2.2% 17:31 8,570:16 97.8% Engine 77 162:34 1.9% 23:30 8,597:25 98.1% 253:48 2.9% 27:26 8,506:11 97.1% 218:06 2.5% 23:25 8,541:53 97.5% Engine 78 137:50 1.6% 21:53 8,622:09 98.4% 176:31 2.0% 20:10 8,583:28 98% 163:16 1.9% 23:10 8,596:43 98.1% Squad 78 446:06 5.1% 45:13 8,313:53 94.9% 520:52 5.9% 39:37 8,239:07 94.1% 537:05 6.1% 37:18 8,222:54 93.9% Engine 79 114:53 1.3% 24:22 8,645:06 98.7% 132:16 1.5% 25:51 8,627:43 98.5% 179:20 2.0% 29:43 8,580:39 98% A review of this data indicates the units are not over utilized. Strike team calls were not considered as those calls typical ly do not utilize on-duty crews and do not influence the unit utilization of the Fire Department in its daily responses. 315 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 83 Concurrent calls for service also play a part in the fire protection system and the delivery of service. The table below illustrates the concurrent calls for service for 2015 through 2017. Concurrent Calls for Service Calls 2015 2016 2017 Total % 1 1,107 1,092 1,397 3,596 82.70% 2 137 206 296 639 14.70% 3 15 29 49 93 2.14% 4 0 6 7 13 0.30% 5+ 0 0 7 7 0.16% Total 1,259 1,333 1,756 4,348 100% Over the past three years about 97.4% of the calls have either occurred as a single incident or with a second call occurring at the same time. The table above only contains calls for the City of Vernon and mutual aid calls. Strike team calls were not considered as those calls typically do not utilize on-duty crews and do not influence the daily responses of the Fire Department. 316 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 84 7 Strategic Improvement Opportunities This chapter provides the project team recommendations for providing appropriate fire and rescue services for the City of Vernon. Recommendation: Reduce the minimum staffing of each shift from 21 personnel to 17 personnel. A review of several performance measurements indicates the reduction of staffing will not adversely affect the fire protection system in the City of Vernon. Over 76% of the calls in Vernon are for emergency medical calls, auto accidents, and alarm activations. These calls are generally dispatched with one engine company. Structure fires in Vernon account for 1.9% of the call volume. Call concurrence and unit utilization are other performance measures to identify the resources needs of a community. In Vernon, over 80% of the time the calls for service are single calls with about 15% of the time there are two concurrent calls. The unit hour utilization identifies the amount of time response units are committed to incidents. The resources in Vernon are committed to incidents in a range of 2% to 6% of the time. Uncommitted time is consistently over 95% for all units. This indicates these units are generally available when a call for service occurs. The extensive use of automatic mutual aid and the availability of mutual aid companies provides additional resources to the City when needed. Over the past three years the City has provided more assistance to its neighbors than it has received. This should be accomplished by closing Station 78 and relocating the rescue ambulance. This staffing and deployment will result in having 2 engine companies (76 and 79) staffed with 3 personnel, one engine company (77) staffed with 4 personnel, the l adder company staffed with 4 personnel, rescue staffed with 2 personnel and a Battalion Chief daily. There may be several other cost savings resulting from the closure of Station 78. These depend on the City’s utilization plans for the building. The first is cost avoidance of up to $655,700 in planed capital improvements to the station and potential costs of up to $190,353 in annual operating costs for the station may be avoided. Any further reductions in personnel may impact service delivery in the City. The current use of shift personnel to conduct business fire and life safety inspections has eliminated the need for fire prevention personnel, but requires adequate staffing to ensure there is 317 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 85 time to conduct these inspections during the work day. The Fire Department also serves as the OSHA required confined space rescue component for several businesses in the City. These businesses file the appropriate OSHA required permit to have the Fire Department serve as the team. Fire personnel also provide other services such as fully restoring sprinkler systems to service when heads are damaged, which saves the businesses from having to hire a private contractor. If further reductions are required in the Fire Department the City could reduce staffing to 16 personnel daily by staffing engine 77 with 3 personnel daily. This engine also cross staffs the hazardous materials unit. This would impact the ability of the Fire Department to staff the hazardous materials unit and respond to State calls as the State requir es 4 personnel on a hazardous materials response. The City could also reduce by eliminating the to practice of providing EMS transport services in the City and contracting with a private EMS firm to provide the service. Not staffing the EMS transport unit would result in a daily staffing of 15 personnel. This may result in longer scene times as the low call volume in Vernon would not necessitate the need for a private provider to keep an ambulance in the City at all time, resulting in VFD personnel responding to initiate care and await the arrival of an ambulance. The closure of Station 78 may open several other issues related to travel time and concentration of resources. The map below illustrates the benchmark and basel ine travel time for the City of Vernon. 318 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 86 In terms of the benchmark 4-minute travel time there are some small areas along the northern City limits that cannot be reached in a 4 minute travel time with the closure of station 78; however, this area is in the range of the baseline travel time of 5 minutes and 12 seconds. 319 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 87 Using the benchmark travel time of 8 minutes, the map below illustrates the change in the concentration of resources if Station 78 is closed. Within the eight-minute benchmark travel time an effective response force of over 21 personnel can be maintained with the closure of Station 78. Using the baseline travel time 320 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 88 of 10 minutes and 24 seconds, the map below illustrates the change in the concentration of resources if Station 78 is closed. The concentration of resources using the baseline travel time still has the number of personnel above the 21 personnel needed on the first alarm assignment. 321 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 89 Recommendation: Establish call processing time benchmark performance objectives of 64 seconds of the emergency calls for service 90% of the time. Recommendation: Establish turnout time benchmark performance objectives of 60 seconds for EMS responses and 80 seconds for fire and special operations responses 90% of the time. Recommendation: Establish travel time baseline performance objectives for the first arriving unit of 5 minutes 12 seconds and baseline performance objectives of 10 minutes 24 seconds for a first alarm assignment 90% of the time. The fire protection system contains several components including response time, personnel, and other resources designed to reduce the effects of unfriendly fires. The creation of these performance objectives provides direction to the members of the department and establishes the expectations of their performance related to response time. In addition, through these objectives the public understands and knows what to expect from the Fire Department. Recommendation: Develop a mechanism to monitor and report the performance against the established benchmark and baseline objectives at least annually. Once the performance objectives are established , the Fire Department will need to monitor its performance on a regular basis. There is no cost associated with this other than the time for an individual to compile and analyze the data. These performance measures are typically reported quarterly, but should be done a minimum of annually to allow the City to be informed of the performance of the Fire Department relative to established objectives. It is important to note that the Vernon Fire Department has been working with the Interagency Communications Interoperability (ICI) radio system and Verdugo Fire Communications to upgrade electronic features to improve the reliability of response data. At this time, data utilized for this report is via a Radio Frequency (RF) network that has limited coverage within the stations. The following technological improvements are now being implemented to create a more reliable data network for the Vernon Fire Department. • Updating Mobile Data Computers (MDC’s) • Transitioning from the RF network to a more reliable broadband connectivity network. 322 FINAL Standard of Cover Document VERNON, CALIFORNIA Matrix Consulting Group Page 90 • Installing an ICI tower, which will provide increased “in building” radio communications. The data from the CAD program can have issues that will affect the results. One mechanism to address these issues includes using only qualified data to calculate response time and any related components. To be considered the data must meet the following criteria: • The incident must have been unique • The incident must have involved at least one fire department unit being dispatched to the call. • Calls that are missing data are not used in the computations for call processing, turnout time, travel time, or call duration. • Any call with usually long times or times sorted incorrectly (arrived before dispatch time) should be removed. • Non-emergency responses are removed, only emergency responses are included. After filtering the data in this manner, the remaining incidents can be used to determine compliance with the established performance objectives. Recommendation: Develop a mechanism to annually update the Community Risk Assessment and Standard of Cover document. The risk to the community will change through a variety of mechanisms such as new development, changes in the occupancies and buildings. changes in the demographics of the community, or other changes in the emergency services. As these changes occur the Fire Department should evaluate its deployment strategy to ensure adequate service levels continue to be provide. Significant changes may require a change in resource allocations to address the new risk profile of the City. Monitoring the performance objectives will provide an additional mechanism to address any changes in the fire protection system. The community risk analysis and standard of cover provides a mechanism for the Fire Department to address those changing needs and be responsive to the community. 323 City Council Agenda Item Report Agenda Item No. COV-321-2018 Submitted by: Eva Muro Submitting Department: City Attorney Meeting Date: September 18, 2018 SUBJECT CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 1 Recommendation: Backgroud: Fiscal Impact: ATTACHMENTS  324