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20210504 City Council Agenda Packet Agenda City of Vernon Regular City Council Meeting Tuesday, May 04, 2021, 09:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Melissa Ybarra, Mayor William Davis, Mayor Pro Tem Carol Menke, Council Member Diana Gonzales, Council Member Leticia Lopez, Council Member MEETING ATTENDANCE PROTOCOLS Based on California Department of Public Health guidelines and in accordance with Governor Newsom's Executive Order N-29-20, City Council meetings will transition to a hybrid format that includes both in-person and Zoom public participation. Physical distancing and reduced capacity in the Council Chambers will be enforced. Additionally, temperatures will be taken upon entry and masks must be worn in City Hall. The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar-cc or by calling (408) 638-0968, Meeting ID 953-6457-5628#. You may submit comments to PublicComment@ci.vernon.ca.us with the subject line “May 4, 2021 City Council Meeting Public Comment Item #__.” Comments received prior to 8 a.m., Tuesday, May 4, 2021, will be read into the record. CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. Regular City Council Meeting Agenda May 04, 2021 Page 2 of 6 PRESENTATIONS 1. City Administration DMV/Donate Life California Month Recommendation: Present a proclamation acknowledging the month of April 2021 as "DMV/Donate Life California Month". 1. Proclamation - DMV/Donate Life 2. City Administration City Administrator Report: • American Public Power Association's Safety Award of Excellence and RP3 Reliability Award • Gas Customer Connection and Safety Measures • California Housing and Community Development Local Early Action Plan Grant Award • Annual E-Waste Event - May 2021 • Vernon Mobile Vaccination Program Update • Free Little Libraries Recommendation: No action is required by City Council. This is a presentation only. 3. Finance/Treasury Fiscal Year 2021-2022 Budget Study Session Recommendation: No action required by City Council. This is a presentation only. 1. FY 2021-2022 Budget Summary All Funds 2. FY 2021-2022 Proposed Budget CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 4. City Clerk Approval of Minutes Recommendation: Approve the April 20, 2021 Regular City Council meeting minutes. 1. 20210420 City Council Minutes Regular City Council Meeting Agenda May 04, 2021 Page 3 of 6 5. Finance/Treasury Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 66, for the period of April 4 through April 17, 2021, totaling $3,788,437.38 and consisting of ratification of electronic payments totaling $3,575,390.98 and ratification of the issuance of early checks totaling $213,046.40. 1. Operating Account Warrant Register No. 66 6. Finance/Treasury Redevelopment Agency Obligation Retirement Account Warrant Register Recommendation: Approve Redevelopment Agency Obligation Retirement Account Warrant Register No. 60, for the period of April 4 through April 17, 2021 and consisting of ratification of electronic payments totaling $2,332.00. 1. Redevelopment Agency Obligation Retirement Account Warrant Register No. 60 7. Public Works Public Works Department Monthly Report Recommendation: Receive and file the March 2021 Building Report. 1. Public Works Department Report March 2021 8. Public Works Agreements for Contract Building Inspection and Plan Check Services Recommendation: A. Approve and authorize the City Administrator to execute a Services Agreement with Mel Greene & Associates, Inc, in substantially the same form as submitted, for a three (3) year term in an amount not-to-exceed $600,000 for building inspection and plan check services; and B. Approve and authorize the City Administrator to execute a Services Agreement with Interwest Consulting Group, Inc, in substantially the same form as submitted, for a three (3) year term in an amount not-to-exceed $600,000 for building inspection and plan check services. 1. Melvyn Green - Services Agreement on-call Building Plan Check and Inspection 2. Interwest - Services Agreement on-call Building Plan Check and Inspection Regular City Council Meeting Agenda May 04, 2021 Page 4 of 6 9. Public Works Agreements for On-Call Civil Engineering Services Recommendation: A. Approve and authorize the City Administrator to execute a Services Agreement with Quantum Quality Consulting, Inc, in substantially the same form as submitted, for a three (3) year term in an amount not-to-exceed $600,000 for on-call civil engineering services; and B. Approve and authorize the City Administrator to execute a Services Agreement with Hartzog & Crabill, Inc, in substantially the same form as submitted, for a three (3) year term in an amount not-to-exceed $600,000 for on-call civil engineering services. 1. Quantum Services Agreement on-call Civil Engineering 2. HCL Services Agreement on-call Civil Engineering 10. City Administration Motorola Service Agreement Recommendation: Approve and authorize the City Administrator to execute a service agreement with Motorola for maintenance service in an amount not to exceed $17,076.37. 1. Motorola Service Agreement 11. City Administration COVID-19 Resident Grant Assistance Program Fund Allocation Recommendation: Authorize an additional fund allocation in the amount of $9,500 for the COVID-19 Resident Grant Assistance Program. 1. GAP City Council Update dated March 16, 2021 2. GAP City Council Update dated April 20, 2021 NEW BUSINESS 12. Public Utilities Services Agreement with Jacobs Engineering Group, Inc. Recommendation: A. Find that the proposed action is statutorily exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines §15262, because the project only involves feasibility or planning studies for possible future actions which the City has not approved, adopted, or funded; B. Find that the best interests of the City are served by a direct award of a Services Agreement to Jacobs Engineering Group, Inc. (Jacobs); and C. Approve and authorize the City Administrator to execute the Services Agreement with Jacobs in substantially the same form as submitted, to prepare an Air Quality Assessment for proposed power generation changes at Station A, in an amount not to exceed $19,962. 1. Services Agreement with Jacobs Engineering Group, Inc. Regular City Council Meeting Agenda May 04, 2021 Page 5 of 6 ORAL REPORTS City Administrator Reports on Activities and Other Announcements. City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff. CLOSED SESSION 13. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9(d)(1) A. Bicent (California) Malburg LLC et al. v. City of Vernon et al., Los Angeles Superior Court Case No. 19STCV08859 and JAMS Reference No. 1100107175 B. City of Vernon v. Bicent (California) Malburg LLC Los Angeles Superior Court Case No. 19STCP02411 and JAMS Reference No. 1220062657 14. CONFERENCE WITH LEGAL COUNSEL – THREAT TO PUBLIC SERVICES OR FACILITIES Government Code Section 54957(a) Consultation with: Vernon Police Department CLOSED SESSION REPORT ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted in accordance with applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours prior to the meeting. Dated this 29th day of April, 2021. By: __________________________________ Sandra Dolson, Administrative Secretary Regular City Council Meeting Agenda May 04, 2021 Page 6 of 6 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.1-1). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page. Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.