Loading...
20220607 Board of Library Trustees Agenda Packet Regular Board of Library Trustees Meeting Tuesday, June 7, 2022 Page 1 of 2 Agenda City of Vernon Regular Board of Library Trustees Meeting Tuesday, June 7, 2022, 9:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Leticia Lopez, President Crystal Larios, President Pro Tem William Davis, Trustee Judith Merlo, Trustee Melissa Ybarra, Trustee MEETING ATTENDANCE PROTOCOLS Assembly Bill 361 (AB 361) authorizes public meetings to take place via teleconference because State and Local officials are recommending measures to promote social distancing. Meetings are conducted in a hybrid format that includes both in-person and Zoom public participation. The public is encouraged to view the meeting at https://www.cityofvernon.org/webinar- cc or by calling (408) 638-0968, Meeting ID 856-7899-1301#. You may address the Board of Library Trustees via Zoom or submit comments to PublicComment@cityofvernon.org with the meeting date and item number in the subject line. CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the Board of Library Trustees on any matter that is within the subject matter jurisdiction of the Board of Library Trustees. The public will also be given a chance to comment on matters which are on the posted agenda during Board of Library Trustees deliberation on those specific matters. Regular Board of Library Trustees Meeting Tuesday, June 7, 2022 Page 2 of 2 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar. 1. City Clerk Approval of Minutes Recommendation: Approve the June 2, 2020 Regular and October 6, 2020 Special Board of Library Trustees meeting minutes. 1. 20200602 Library Minutes 2. 20201006 Library Minutes NEW BUSINESS 2. City Clerk Board of Library Trustees Temporary Ad Hoc Committee Recommendation: Select a member to fill the vacancy on the Library Temporary Ad Hoc Committee established to work with staff to determine a plan to reestablish the Vernon Public Library. ORAL REPORTS Brief reports, other brief announcements, and/or directives to staff. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 2nd day of June, 2022. By: _____________/s/__________________ Sandra Dolson, Administrative Secretary Board of Library Trustees Agenda Item Report Submitted by: Sandra Dolson Submitting Department: City Clerk Meeting Date: June 7, 2022 SUBJECT Approval of Minutes Recommendation: Approve the June 2, 2020 Regular and October 6, 2020 Special Board of Library Trustees meeting minutes. Background: Staff has prepared and hereby submits the minutes for approval. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. 20200602 Library Minutes 2. 20201006 Library Minutes MINUTES VERNON BOARD OF LIBRARY TRUSTEES REGULAR MEETING TUESDAY, JUNE 2, 2020 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER President Lopez called the meeting to order at 10:38 a.m. FLAG SALUTE Given that the meeting immediately followed the City Council meeting, there was no need to conduct the flag salute. ROLL CALL PRESENT:Leticia Lopez, President (via remote access) Melissa Ybarra, President Pro Tem William Davis, Trustee Carol Menke, Trustee Diana Gonzales, Trustee STAFF PRESENT: Carlos Fandino, City Administrator Arnold Alvarez-Glasman, Interim City Attorney Lisa Pope, City Clerk Scott Williams, Finance Director Jim Enriquez, Interim Fire Chief Abraham Alemu, Public Utilities General Manager Fredrick Agyin, Health and Environmental Control Director Michael Earl, Human Resources Director Anthony Miranda, Police Chief Dan Wall, Public Works Director APPROVAL OF THE AGENDA MOTION President Pro Tem Ybarra moved and Trustee Davis seconded a motion to approve the agenda. The question was called and the motion carried unanimously. PUBLIC COMMENT None. Regular Vernon Board of Library Trustees Meeting Minutes Page 2 of 2 June 2, 2020 CONSENT CALENDAR 1.Approval of Minutes Recommendation: Approve the June 4, 2019 Regular Board of Library Trustees meeting minutes. MOTION President Pro Tem Ybarra moved and Trustee Gonzales seconded a motion to approve the June 4, 2019 Regular Board of Library Trustees meeting minutes. The question was called and the motion carried unanimously. NEW BUSINESS 2.Reestablishment of the Vernon Public Library Recommendation: Provide recommendations on a future Vernon Public Library and create a Library Ad Hoc Committee to work with staff to determine a plan for the Vernon Public Library. City Clerk Pope presented the staff report. MOTION President Pro Tem Ybarra moved and Trustee Gonzales seconded a motion to establish the Library Ad Hoc Committee of President Lopez and Trustee Menke to work with staff to determine a plan to reestablish the Vernon Public Library. The question was called and the motion carried unanimously. ORAL REPORTS Brief reports on activities, other brief announcements, and directives to staff. None. ADJOURNMENT With no further business, President Lopez adjourned the meeting at 10:46 a.m. ________________________ LETICIA LOPEZ, President ATTEST: ____________________ LISA, POPE, City Clerk (seal) MINUTES VERNON BOARD OF LIBRARY TRUSTEES SPECIAL MEETING TUESDAY, OCTOBER 6, 2020 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER President Lopez called the meeting to order at 9:01 a.m. FLAG SALUTE President Lopez lead the Flag Salute. ROLL CALL PRESENT:Leticia Lopez, President (via remote access) Melissa Ybarra, President Pro Tem William Davis, Trustee Carol Menke, Trustee Diana Gonzales, Trustee STAFF PRESENT: Carlos Fandino, City Administrator Arnold Alvarez-Glasman, Interim City Attorney Lisa Pope, City Clerk APPROVAL OF THE AGENDA MOTION President Pro Tem Ybarra moved and Trustee Gonzales seconded a motion to approve the agenda. The question was called and the motion carried unanimously. PUBLIC COMMENT None. NEW BUSINESS 1.Update from the Board of Library Trustees Library Ad Hoc Committee (President Lopez and Trustee Menke) Recommendation: Receive update from the Library Ad Hoc Committee and approve the proposed Little Free Library project, recommending the City Council approve the associated funding. Special Vernon Board of Library Trustees Meeting Minutes Page 2 of 2 October 6, 2020 City Clerk Pope presented the staff report. Trustee Menke noted that the Little Free Library was an interim solution and the ad hoc committee would continue working on a plan for a permanent library. President Pro Tem Ybarra suggested a book drive in order to stock the Little Free Libraries. MOTION Trustee Menke moved and President Pro Tem Ybarra seconded a motion to approve the proposed Little Free Library project, recommending the City Council approve the associated funding. The question was called and the motion carried unanimously. ORAL REPORTS Brief reports on activities, other brief announcements, and directives to staff. None. ADJOURNMENT With no further business, President Lopez adjourned the meeting at 9:08 a.m. ___________________________________ LETICIA LOPEZ, President ATTEST: ____________________ LISA, POPE, City Clerk (seal) Board of Library Trustees Agenda Item Report Submitted by: Lisa Pope Submitting Department: City Clerk Meeting Date: June 7, 2022 SUBJECT Board of Library Trustees Temporary Ad Hoc Committee Recommendation: Select a member to fill the vacancy on the Library Temporary Ad Hoc Committee established to work with staff to determine a plan to reestablish the Vernon Public Library. Background: Municipal Code Section 2.24.050 authorizes the Board of Library Trustees, consisting of five Council Members to make and enforce all rules, regulations, and bylaws necessary for the administration of the library, prescribe duties and powers of the librarian, purchase books, and purchase property or equip building for such libraries. At its June 2, 2020 meeting, the Board of Library Trustees established the Library Temporary Ad Hoc Committee of no more than two Trustees to work with staff to determine a plan to reestablish the Vernon Public Library. President Lopez and Trustee Menke were appointed to serve on the Temporary Ad Hoc Committee. The Temporary Ad Hoc Committee conducted meetings and on October 6, 2020, the Board of Library Trustees approved the proposed Little Free Library project. The meeting scheduled for June 1, 2021 was cancelled and subsequently one of the two seats became vacant. The Board of Trustees has the opportunity to select a member to fill the vacancy. Staff recommends the selection of a new member to the Temporary Ad Hoc Committee to fill vacant position; and to work with staff to study the future re-establishment of the Vernon Public Library. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: None.