20231107 Joint Special City Council/BIC/GVC/VCFGC/VHC Agenda PacketAgenda
City of Vernon
Joint Special City Council / Commission / Committee Meeting for
Ethics Training
Tuesday, November 7, 2023, 9:30 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the meeting at https://www.cityofvernon.org/webinarcc or
by calling (408) 6380968, Meeting ID #. You may address the Council via Zoom or submit
comments to PublicComment@cityofvernon.org with the meeting date and item number in
the subject line.
CALL TO ORDER
FLAG SALUTE
ROLL CALL
APPROVAL OF AGENDA
PUBLIC COMMENT
Members of the public interested in addressing the City Council during this Special
meeting may address any item which has been described in the notice of this Special
Meeting in accordance with Government Code Section 54954.3(a).
PRESENTATIONS
1.AB1234 Ethics, Ralph M. Brown Act, and California Public Records Act
Training
Recommendation:
No action required by [City Council]. This is a presentation only.
ADJOURNMENT
On November 9, 2023, the foregoing agenda was posted in accordance with the
applicable legal requirements. Regular and Adjourned Regular meeting agendas may be
amended up to 72 hours and Special meeting agendas may be amended up to 24 hours
in advance of the meeting.
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00
a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal
Code Section 2.04.020).
Copies of all agenda items and backup materials are available for review in the City Clerk
Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are
available for public inspection during regular business hours, Monday through Thursday,
7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at
www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disabilityrelated services are available to enable persons with a disability to participate
in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance
with ADA, if you need special assistance, please contact the City Clerk department at
CityClerk@cityofvernon.org or (323) 5838811 at least 48 hours prior to the meeting to
assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items,
which are not listed on the agenda but are within the subject matter jurisdiction of the City
Council. The City Council cannot take action on any item that is not on the agenda but
matters raised under Public Comment may be referred to staff or scheduled on a future
agenda. Comments are limited to three minutes per speaker unless a different time limit is
announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the
applicant and appellant will be given 15 minutes to present their position to the City
Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set
for under Public Comment. If you challenge any City action in court, you may be limited to
raising only those issues you or someone else raised during the public hearing, or in
written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the
public wishes to discuss an item, it may be removed from the calendar for individual
consideration. Council Members may indicate a negative or abstaining vote on any
individual item by so declaring prior to the vote on the motion to adopt the Consent
Calendar. Items excluded from the Consent Calendar will be taken up following action on
the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public
Comment.
New Business items are matters appearing before the Council for the first time for formal
action. Those wishing to address the Council on New Business items shall follow the
guidelines for Public Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act,
Government Code Section 54956.9. Based on the advice of the City Attorney, discussion
of these matters in open session would prejudice the position of the City. Following Closed
Session, the City Attorney will provide an oral report on any reportable matters discussed
and actions taken. At the conclusion of Closed Session, the Council may continue any item
listed on the Closed Session agenda to the Open Session agenda for discussion or to
take formal action as it deems appropriate.
Dated: November 9, 2023
AgendaCity of VernonJoint Special City Council / Commission / Committee Meeting forEthics TrainingTuesday, November 7, 2023, 9:30 AMCity Hall, Council Chamber4305 Santa Fe Avenue, Vernon, CaliforniaCrystal Larios, MayorJudith Merlo, Mayor Pro TemMelissa Ybarra, Council MemberLeticia Lopez, Council MemberJesus Rivera, Council MemberThe public is encouraged to view the meeting at https://www.cityofvernon.org/webinarcc orby calling (408) 6380968, Meeting ID #. You may address the Council via Zoom or submitcomments to PublicComment@cityofvernon.org with the meeting date and item number inthe subject line.CALL TO ORDERFLAG SALUTEROLL CALLAPPROVAL OF AGENDAPUBLIC COMMENTMembers of the public interested in addressing the City Council during this Specialmeeting may address any item which has been described in the notice of this SpecialMeeting in accordance with Government Code Section 54954.3(a).PRESENTATIONS
1.AB1234 Ethics, Ralph M. Brown Act, and California Public Records Act
Training
Recommendation:
No action required by [City Council]. This is a presentation only.
ADJOURNMENT
On November 9, 2023, the foregoing agenda was posted in accordance with the
applicable legal requirements. Regular and Adjourned Regular meeting agendas may be
amended up to 72 hours and Special meeting agendas may be amended up to 24 hours
in advance of the meeting.
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00
a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal
Code Section 2.04.020).
Copies of all agenda items and backup materials are available for review in the City Clerk
Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are
available for public inspection during regular business hours, Monday through Thursday,
7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at
www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disabilityrelated services are available to enable persons with a disability to participate
in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance
with ADA, if you need special assistance, please contact the City Clerk department at
CityClerk@cityofvernon.org or (323) 5838811 at least 48 hours prior to the meeting to
assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items,
which are not listed on the agenda but are within the subject matter jurisdiction of the City
Council. The City Council cannot take action on any item that is not on the agenda but
matters raised under Public Comment may be referred to staff or scheduled on a future
agenda. Comments are limited to three minutes per speaker unless a different time limit is
announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the
applicant and appellant will be given 15 minutes to present their position to the City
Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set
for under Public Comment. If you challenge any City action in court, you may be limited to
raising only those issues you or someone else raised during the public hearing, or in
written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the
public wishes to discuss an item, it may be removed from the calendar for individual
consideration. Council Members may indicate a negative or abstaining vote on any
individual item by so declaring prior to the vote on the motion to adopt the Consent
Calendar. Items excluded from the Consent Calendar will be taken up following action on
the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public
Comment.
New Business items are matters appearing before the Council for the first time for formal
action. Those wishing to address the Council on New Business items shall follow the
guidelines for Public Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act,
Government Code Section 54956.9. Based on the advice of the City Attorney, discussion
of these matters in open session would prejudice the position of the City. Following Closed
Session, the City Attorney will provide an oral report on any reportable matters discussed
and actions taken. At the conclusion of Closed Session, the Council may continue any item
listed on the Closed Session agenda to the Open Session agenda for discussion or to
take formal action as it deems appropriate.
Dated: November 9, 2023
AgendaCity of VernonJoint Special City Council / Commission / Committee Meeting forEthics TrainingTuesday, November 7, 2023, 9:30 AMCity Hall, Council Chamber4305 Santa Fe Avenue, Vernon, CaliforniaCrystal Larios, MayorJudith Merlo, Mayor Pro TemMelissa Ybarra, Council MemberLeticia Lopez, Council MemberJesus Rivera, Council MemberThe public is encouraged to view the meeting at https://www.cityofvernon.org/webinarcc orby calling (408) 6380968, Meeting ID #. You may address the Council via Zoom or submitcomments to PublicComment@cityofvernon.org with the meeting date and item number inthe subject line.CALL TO ORDERFLAG SALUTEROLL CALLAPPROVAL OF AGENDAPUBLIC COMMENTMembers of the public interested in addressing the City Council during this Specialmeeting may address any item which has been described in the notice of this SpecialMeeting in accordance with Government Code Section 54954.3(a).PRESENTATIONS1.AB1234 Ethics, Ralph M. Brown Act, and California Public Records ActTrainingRecommendation: No action required by [City Council]. This is a presentation only.ADJOURNMENTOn November 9, 2023, the foregoing agenda was posted in accordance with the
applicable legal requirements. Regular and Adjourned Regular meeting agendas may be
amended up to 72 hours and Special meeting agendas may be amended up to 24 hours
in advance of the meeting.
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00
a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal
Code Section 2.04.020).
Copies of all agenda items and backup materials are available for review in the City Clerk
Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are
available for public inspection during regular business hours, Monday through Thursday,
7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at
www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disabilityrelated services are available to enable persons with a disability to participate
in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance
with ADA, if you need special assistance, please contact the City Clerk department at
CityClerk@cityofvernon.org or (323) 5838811 at least 48 hours prior to the meeting to
assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items,
which are not listed on the agenda but are within the subject matter jurisdiction of the City
Council. The City Council cannot take action on any item that is not on the agenda but
matters raised under Public Comment may be referred to staff or scheduled on a future
agenda. Comments are limited to three minutes per speaker unless a different time limit is
announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the
applicant and appellant will be given 15 minutes to present their position to the City
Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set
for under Public Comment. If you challenge any City action in court, you may be limited to
raising only those issues you or someone else raised during the public hearing, or in
written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the
public wishes to discuss an item, it may be removed from the calendar for individual
consideration. Council Members may indicate a negative or abstaining vote on any
individual item by so declaring prior to the vote on the motion to adopt the Consent
Calendar. Items excluded from the Consent Calendar will be taken up following action on
the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public
Comment.
New Business items are matters appearing before the Council for the first time for formal
action. Those wishing to address the Council on New Business items shall follow the
guidelines for Public Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act,
Government Code Section 54956.9. Based on the advice of the City Attorney, discussion
of these matters in open session would prejudice the position of the City. Following Closed
Session, the City Attorney will provide an oral report on any reportable matters discussed
and actions taken. At the conclusion of Closed Session, the Council may continue any item
listed on the Closed Session agenda to the Open Session agenda for discussion or to
take formal action as it deems appropriate.
Dated: November 9, 2023
AgendaCity of VernonJoint Special City Council / Commission / Committee Meeting forEthics TrainingTuesday, November 7, 2023, 9:30 AMCity Hall, Council Chamber4305 Santa Fe Avenue, Vernon, CaliforniaCrystal Larios, MayorJudith Merlo, Mayor Pro TemMelissa Ybarra, Council MemberLeticia Lopez, Council MemberJesus Rivera, Council MemberThe public is encouraged to view the meeting at https://www.cityofvernon.org/webinarcc orby calling (408) 6380968, Meeting ID #. You may address the Council via Zoom or submitcomments to PublicComment@cityofvernon.org with the meeting date and item number inthe subject line.CALL TO ORDERFLAG SALUTEROLL CALLAPPROVAL OF AGENDAPUBLIC COMMENTMembers of the public interested in addressing the City Council during this Specialmeeting may address any item which has been described in the notice of this SpecialMeeting in accordance with Government Code Section 54954.3(a).PRESENTATIONS1.AB1234 Ethics, Ralph M. Brown Act, and California Public Records ActTrainingRecommendation: No action required by [City Council]. This is a presentation only.ADJOURNMENTOn November 9, 2023, the foregoing agenda was posted in accordance with theapplicable legal requirements. Regular and Adjourned Regular meeting agendas may beamended up to 72 hours and Special meeting agendas may be amended up to 24 hoursin advance of the meeting.Guide to City Council ProceedingsMeetings of the City Council are held the first and third Tuesday of each month at 9:00a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon MunicipalCode Section 2.04.020).Copies of all agenda items and backup materials are available for review in the City ClerkDepartment, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and areavailable for public inspection during regular business hours, Monday through Thursday,7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website atwww.cityofvernon.org or copies may be purchased for $0.10 per page.Disabilityrelated services are available to enable persons with a disability to participatein this meeting, consistent with the Americans with Disabilities Act (ADA). In compliancewith ADA, if you need special assistance, please contact the City Clerk department atCityClerk@cityofvernon.org or (323) 5838811 at least 48 hours prior to the meeting toassure arrangements can be made.The Public Comment portion of the agenda is for members of the public to present items,which are not listed on the agenda but are within the subject matter jurisdiction of the CityCouncil. The City Council cannot take action on any item that is not on the agenda butmatters raised under Public Comment may be referred to staff or scheduled on a futureagenda. Comments are limited to three minutes per speaker unless a different time limit isannounced. Speaker slips are available at the entrance to the Council Chamber.Public Hearings are legally noticed hearings. For hearings involving zoning matters, theapplicant and appellant will be given 15 minutes to present their position to the CityCouncil. Time may be set aside for rebuttal. All other testimony shall follow the rules as setfor under Public Comment. If you challenge any City action in court, you may be limited toraising only those issues you or someone else raised during the public hearing, or inwritten correspondence delivered to the City Clerk at or prior to the public hearing.Consent Calendar items may be approved by a single motion. If a Council Member or thepublic wishes to discuss an item, it may be removed from the calendar for individualconsideration. Council Members may indicate a negative or abstaining vote on anyindividual item by so declaring prior to the vote on the motion to adopt the ConsentCalendar. Items excluded from the Consent Calendar will be taken up following action onthe Consent Calendar. Public speakers shall follow the guidelines as set forth under PublicComment.New Business items are matters appearing before the Council for the first time for formalaction. Those wishing to address the Council on New Business items shall follow theguidelines for Public Comment.Closed Session allows the Council to discuss specific matters pursuant to the Brown Act,
Government Code Section 54956.9. Based on the advice of the City Attorney, discussion
of these matters in open session would prejudice the position of the City. Following Closed
Session, the City Attorney will provide an oral report on any reportable matters discussed
and actions taken. At the conclusion of Closed Session, the Council may continue any item
listed on the Closed Session agenda to the Open Session agenda for discussion or to
take formal action as it deems appropriate.
Dated: November 9, 2023
How to Build and Maintain the Public’s
Trust: Practical Ethics and the Law
(AB 1234 Training)
Rachel Richman, Partner
1
Item 1 Page 1 of 136
AB 1234 adopted in 2006 in
response to City of Bell
scandal
2
Item 1 Page 2 of 136
Item 1 Page 3 of 136
4
“I’m Not Like Those Officials”
Know the rules to make sure your name does not show up in the FPPC’s
“Hall of Shame”…
Summaries of Past Enforcement Cases A-Z
www.fppc.ca.gov
Item 1 Page 4 of 136
FPPC “Heat Map”
The FPPC prosecutes
hundreds of cases
every year. This map
details the location
FPPC cases
prosecuted.
5
Item 1 Page 5 of 136
FPPC Enforcement Cases
FPPC Enforcement Decisions
In the Matter of Pete P.; FPPC No. 17/1396 Pete P., a Planning
Commissioner for the City, failed to timely file an Assuming
Office Statement of Economic Interests, in violation of
Government Code Section 87202 (1 count). Fine: $200.
In the Matter of Eric M. FPPC No. 15/2201 County Supervisor
failed to disclose gifts from a concert promotor for several
years on his SEI Form then sponsored and voted in favor of vote
to extend a permit for the concert promotor within the prior
12 months of the decision. FPPC fine $9,500
6
Item 1 Page 6 of 136
7
Ethics Laws
California law
promotes ethics:
1.by requiring public
disclosure
2.by prohibiting certain
actions
3.by punishing violations
Item 1 Page 7 of 136
Agenda
1.Fair, Open and Impartial
Processes and Decision
Making (Brown Act/CPRA)
2.Personal Advantages
and Perks of Office
3.Personal Financial Gain
4.Ethics Principles
8
Item 1 Page 8 of 136
9
Goals
That’s a lot of law
to cover in one
session…
1.Spot the Issues
2.Ask for Help
3.Failure has
Consequences
4.Ethics in Practice
BE SAFE
Item 1 Page 9 of 136
10
Goals
1.Familiarize you with
laws that govern your
service and when to
ask questions
2.Encourage you to think
beyond legal
restrictions
Allow for open
discussions on real
world scenarios and
strengthen your
knowledge
Satisfy your AB 1234
requirement
Item 1 Page 10 of 136
11
Attorney Advice
The sooner you speak to legal counsel the better,
but remember…
The City Attorney represents the City not you
personally.
Reliance on advice from legal counsel is not a
defense if your actions result in a violation.
Only a formal advice letter from the Fair
Political Practices Commission protects you
from violations of FPPC regulations.
Item 1 Page 11 of 136
Part l: Transparency Laws
12
Item 1 Page 12 of 136
13
The Brown Act
All meetings of the
legislative body of a
local agency must be
open and public
All persons must be
permitted to attend
any meeting
Item 1 Page 13 of 136
The Brown Act
Basic Rule: Meetings of the City Council, its Standing Committees and other designated Committees are subject to the Brown Act.
What is a Meeting?
any gathering of a majority of the members of a legislative body
at the same time and location
to hear, discuss, deliberate or take action upon any item which is within its subject matter jurisdiction
14
Item 1 Page 14 of 136
Improper Meetings
Caution: “A majority of the
members of a legislative body
shall not...use a series of
communications of any kind,
directly or through
intermediaries, to discuss,
deliberate, or take action on
any item of business that is
within the subject matter
jurisdiction of the legislative
body.
§ 54952(b)(1)
15
Item 1 Page 15 of 136
Improper Serial Meeting
Daisy Chain: If Member A contacts Member B, and
Member B contacts Member C, and so on, until a
quorum has been involved, this type of “serial meeting”
may result in a violation of the Brown Act.
16
Item 1 Page 16 of 136
Improper Serial Meeting
Hub and spoke: An intermediary -- such as a City staff
member or even an applicant -- contacts at least a
quorum of the members to develop a collective
concurrence on action to be taken by the legislative
body.
17
Item 1 Page 17 of 136
Individual Meetings - OK
A City employee or official may:
engage in “separate conversations or communications” outside of a meeting
in order to “answer questions or provide information”
so long as that person “does not communicate to members of the legislative body the comments or positions of any other member or members.”
§ 54952.2(b)(2).
18
Item 1 Page 18 of 136
The Choice Is Yours
You are unsure how to vote at an
upcoming meeting and request
information from the City Manager.
Should you:
a) Copy the email to the entire Council.
b) Hit “Reply All” when the City Manager
responds to you and the entire Council.
c) Only email the City Manager.
d) None of the above.
19
Item 1 Page 19 of 136
Technology “Meetings”
Use of e-mail or other technology/media
by a majority of a legislative body to
discuss, deliberate, or take action on
items within the body’s jurisdiction
violates the Brown Act.
20
Item 1 Page 20 of 136
Email/Text//Technology
Avoid sending e-mails/texts to the whole body.
If necessary, provide information only.
Do not solicit a response.
Be careful replying to e-mails/texts.
Do not communicate your position or make a commitment on a pending matter.
Do not direct a reply to a majority of the body.
Think carefully before sending any e-mail/texts.
Remember, your e-mail can be forwarded by others to a majority of the body.
The Internet has a long memory.21
Item 1 Page 21 of 136
Social Media – AB 992
Amends Government Code section
54952.2 to add new provisions
Applies from January 1, 2020
through January 1, 2026
Item 1 Page 22 of 136
Direct Response Prohibited
AB 992 prohibits even one member of the
legislative body from responding in any manner
to any other member’s social media posts: “A
member of the legislative body shall not
respond directly to any communication on an
internet-based social media platform regarding
a matter that is within the subject matter
jurisdiction of the legislative body that is made,
posted, or shared by any other member of the
legislative body.”
Applies to just one response, making it a
violation of the Brown Act regardless of whether
a majority of the legislative body read the
response.
Item 1 Page 23 of 136
Emojis = Discussion
AB 992 prohibits a majority of the members of the
legislative body from using social media to
“discuss among themselves” business of a specific
nature that is within the subject matter
jurisdiction of the legislative body.
Prohibits “communications made, posted, or
shared on an internet-based social media platform
between members of a legislative body, including
comments or use of digital icons that express
reactions to communications made by other
members of the legislative body.”
The prohibition against members “discussing
among themselves” specifically includes emojis.
Item 1 Page 24 of 136
Hypothetical
Which of the following is a violation?
a) You post on social media and only
one other Director responds with
comments.
b) One Director “likes” your post.
c) One Director posts “ _” in response.
d) All of the above.
e) None of the above.
25
Item 1 Page 25 of 136
Teleconferencing
Meetings may be conducted by teleconferencing (i.e., any electronic audio or video connection) under the following conditions:
Agendas must be posted at teleconference locations specifying all teleconference locations;
There is public access to teleconference locations;
There is public opportunity to speak at each teleconference location; and
All votes are taken by roll call.
26
Item 1 Page 26 of 136
AB 2449 Additional Process for
Remote Meeting Attendance
Just Cause
Caregiving,
Contagious illness,
Disability
Travel
Notify legislative body of valid reason
Quorum present
Only 2x’s a calendar year
ER Circumstances
Physical or family ER prevents attendance
Must ask for approval from Council
Can be addressed at the meeting even if didn’t get on the agenda/or provide a description of ER of 20 words or less (no personal medical info)
No more than 3 months or 20% of meetings in a year
Quorum present
Item 1 Page 27 of 136
AB 361 – Emergency
Teleconferencing
In response to COVID-19 and recognition of emergencies- earthquake;
pandemic, civil unrest
Meetings may be held remotely without observing normal teleconferencing
requirements if certain emergency findings are made
City Council must pass a Resolution making the above findings-
Lasts for 30 day period
Governor ended the State of Emergency due to COVID-19 February 28,
2022 therefore findings for AB 361 wont be able to be made if based on
COVID-19
28
Item 1 Page 28 of 136
Rules on Public Participation:
Place must be open and accessible (ADA)
Access to agenda materials
Opportunity to speak on agenda items or on matters w/in
agency jurisdiction
Opportunity to record meetings (if non-disturbing)
Additional time for non-English speakers
29
Item 1 Page 29 of 136
Avoid These Headlines
[City] Flouts the Law: Locked
Doors, Elevators Keep Citizens
from Council Meeting
City held a council meeting at 10:00 AM. But allegedly none
of the 4 doors to meeting were open. There was an elevator
that was only accessible to employees with cards. When
citizens confronted staff, only a journalist was let in.
30
Item 1 Page 30 of 136
We need thick skin
sometimes
City sued longtime critic of City Council
and lost and was ordered to pay
resident’s legal fees of $117,741.
City argued use of snippets of Council
meetings that were critical of Council
violated copyright law and caused
irreparable harm.
Court stated lawsuit
was “meritless”
31
Item 1 Page 31 of 136
Brown Act: Agenda
Requirements
Rule: Brief description of item (20 words or less)
Substantial compliance is the test.
Courts will look at whether the agenda language, considered as a whole, gives the public more than a "clue."
32
Item 1 Page 32 of 136
Brown Act:
Internet Agenda Posting
Govt. Code §54954.2
An online posting of an agenda shall
be posted on the primary Internet
Web site homepage of a city …that
is accessible through a prominent,
direct link to the current agenda.
33
Item 1 Page 33 of 136
Public Comment
During public comments on non-
agendized items a Councilmember may:
a) Have a 5-minute conversation with a
member of the public.
b) Approve a $5000 grant to the Farmer’s
Market if they ask and really need it.
c) Request donations to his/her political
campaign.
d) None of the above.
34
Item 1 Page 34 of 136
Non-Agendized Items
Action or discussion on any item not appearing on the posted agenda is generally prohibited.
Officials may only:
Briefly respond to public statements or questions.
Ask a question for clarification.
Make a brief announcement.
Make a brief report on his or her activities.
Provide a reference to staff or other sources for factual information.
Request staff to place the matter on a future agenda and report back to the legislative body in a subsequent meeting.
§ 54954.2(a)(2)
35
Item 1 Page 35 of 136
Requesting Items to be on the
Agenda
City does not have a policy but has a
practice
Request during Council or Commission
Comments/Oral Reports
Can also be requested during the
discussion of another item
Make the request clear and concise so
staff and other Council members
understand the request
Item 1 Page 36 of 136
Hypothetical
The League sent an email to a councilmember
asking the City to take a position in support of
some upcoming legislation. You should:
a) Give direction to staff under council
comments to draft a letter on behalf of the City
providing support for the Council to sign.
b) Direct staff to return with the item on the
Agenda at the next Council meeting.
c) Forward the email to the CityManager to have
a draft letter prepared for the Councilmembers
to sign and send.
37
Item 1 Page 37 of 136
Closed Sessions
Closed sessions are an exception to the rule
that agency meetings must be open and
public.
The disclosure of confidential information is
prohibited unless the legislative body
authorizes the disclosure of the information.
“Confidential information” means
communication made in closed session that is
specifically related to the basis for the closed
session meeting.
38
Item 1 Page 38 of 136
AVOID THESE HEADLINES
DA’s Office Chastises Council – Spring 2020
A City Council was scolded for trying to uncover who complained that
the Council had violated the state law regarding open meetings. The
County District Attorney’s Office sent a letter to the City Council and
City Attorney regarding allegations that they violated the Brown Act.
The letter and complaint stem from a July 8 meeting when the City
Council held a closed-session discussion regarding threatened litigation,
but abruptly voted to terminate contracts with the two nonprofit
organizations.
There is no reading of the Brown Act that would allow the council
to cite Cal. Gov. Code § 54956.9, go into closed session, and come
out to vote to terminate the contracts with the chamber and
visitors bureau. On its face, the action taken during the closed
session and the ensuing vote was a violation of the Brown Act,”
District Attorney’s office.
39
Item 1 Page 39 of 136
Brown Act Violations
Consequences
Request to Cure/Action Invalidated
Civil Action to prevent future violations
Costs and Attorney’s Fees
Criminal Charges
Each member of a legislative body who attends a
meeting of that legislative body where action is
taken in violation of any provision of this chapter,
and where the member intends to deprive the
public of information to which the member knows or
has reason to know the public is entitled under this
chapter, is guilty of a misdemeanor.
Gov. Code §§ 54959, 54960, 54960.1
40
Item 1 Page 40 of 136
41
Access to Public Records
Access to public records is a
constitutional right in California
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What is a Public
Record?
Public Record” means:
Any writing
Containing information relating to the
conduct of the public’s business
Prepared, owned, used or retained by
any state or local City,
Regardless of physical form or
characteristic.
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Public Records
Rule: All of the City’s public records
must be disclosed to the public, upon
request, unless there is a specific reason
not to do so.
As described by one court: “Islands of
privacy floating in a sea of disclosure.”
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Avoid These Headlines
City Settles Lawsuit Over Alleged Public Records Act Violation
Resident won access to records about mold conditions at a neighbor's home as well as $10,568 for attorney fees as part of a settlement with the City.
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Avoid These Headlines
L.A. County has repeatedly violated state open records laws,
L.A. Times lawsuit alleges
Mar 21, 2018
The Los Angeles Times has sued L.A. County, accusing it of
repeatedly and routinely flouting laws designed to ensure
government transparency.
Over the last year alone, county officials have refused to
release information about the status of homicide
investigations, allegations of misconduct against prosecutors
and even mundane information such as email addresses for
Sheriff’s Department employees, the lawsuit says.
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Pop Quiz
Which of the following is a public record subject to disclosure:
a) A message sent from your City email account.
b) A message about City business sent from your personal email account on your personal device.
c) A message about City business sent from your personal email account using a City device.
d) All of the above.
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Personal Devices/Public Records
City of San Jose v. Superior Court
City employees‘ or officials’ communications about
official agency business may be subject to disclosure as
“public records” retained by the agency under the
CPRA, even if the employees used personal e-mail or
text message accounts in their preparation or
transmission
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Expanded Scope of a Public Record
Not every document is a “public record.”
New Test:
Does it relate in some substantive way to the
conduct of the public’s business?
Or is it primarily personal?
Factors: content; context; purpose; audience;
was the individual acting within the scope of
their employment or office.
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49
Part II:
Personal Advantages
& Perks
Legal Limitations on
Official Benefits and Perks
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Pop Quiz
The salary of executive officials (City Manager,
Dept. Heads) may be approved:
a) Whenever they want.
b) At a regular meeting.
c) At a special meeting.
d) In closed session.
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Elected Officers
Compensation
Generally fixed by
statute.
Cannot be acted on at
a special meeting.
Automatic increases
not permitted.
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52
Expense Reimbursement
General Rule: Actual and Necessary Expenses
City Policy: Cities should have a written policy specifying
reimbursable activities and rates
Reporting: Timely use of report forms (with receipts
documenting the expenses); oral report at subsequent
meeting in some cases
Penalty : loss of reimbursement privilege; restitution; civil
penalties and 3x value of misused resources; jail; ban
from public office
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Pop Quiz
If you take your spouse on official business,
you can charge the following to the City:
a) Room.
b) Spouse’s meals.
c) Mileage.
d) Both (a) and (c).
e) None of the above.
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54
Remember…
Your expense report forms are
PUBLIC RECORDS
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55
GIFTS
What is a Gift?
Anything of value you receive
for which you do not provide
monetary or other
consideration of equal or
greater value.
May include discounts and
rebates if not also given to
the general public.Report - $50 or more in
a year/source
Limit -
$590/year/source
$590
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Gifts
Options when you receive a gift over $50:
Decide if you want to report it on your Form
700.
-If yes, report on your Annual Form 700
If not, then within 30 days:
Reimburse the donee for the fair market value,
Return the gift unused, or
Donate the gift to charity (no deductions).
If the gift exceeds $590, you have a duty to:
reject it or “buy down” the value.
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57
Disclosure of Gifts
Must report gifts on your Form
700 if:
Total value of all gifts from that
source during the calendar year
is greater than $50.
Gift are reportable regardless of
the location of the donor.
Tip : If the amount is unknown, you
must make a good faith estimate
of the item’s fair market value.
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Pop Quiz
When are meals not considered
“gifts”?
a) If provided at a party at a personal
residence.
b) You don’t know any other attendees
at the event.
c) You take turns paying for the meal.
d) You get food poisoning.
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Gifts
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Other Gifts
There is a rule for everything:
Gifts through family members
Attendance at Invitation-Only Events
Wedding gifts
Dating exception
Behested Payments
Travel
See FPPC Guide: Limitations and Restrictions on Gifts, Honoraria, Travel and Loans
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Gifts
FPPC Enforcement Decisions:
“J. L.” as a Mayor of City, failed to timely disclose gifts of two meals totaling $253.39 on his Statement of Economic Interests. All gifts were from one consultant.
Penalty: $200.
Spurred by an investigation by the Ventura County District Attorney’s Office into the activities of one city’s officials, the Fair Political Practices Commission found 205 government officials across the state failed to properly report gifts from the same companies.
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Avoid These Headlines
Los Angeles -- Mayor and four city councilmen were fined
for ethics violations for receiving gifts worth more than
$100 and tickets to Hollywood's hottest awards shows, the
city ethics commission voted Tuesday.
The mayor was fined $20,849 by the city commission. He
had earlier been fined $21,000 by the state's Fair Political
Practice Commission.
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Gifts
FPPC Enforcement Decision
Fine: $6,500
“M. R.” Director of Recreation and Parks received gifts
including free golf course access, range access, cart use,
lessons and merchandise discounts that exceeded the reporting
threshold of $50, and failed to report these gifts on his Annual
Statements of Economic Interests. He also impermissibly
influenced a governmental decision by assisting in the
negotiations of agreements with Valley Golf Course and
recommending to the City Council that it enter into and amend
agreements with Valley Golf Course, which was the source of
a gift that exceeded the annual gift limit.
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64
Prohibition on Gratuities or Rewards
It is a misdemeanor to receive any kind of
gratuity or reward for performing one’s duties.
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Pop Quiz
Can public officials accept “tips” for a job
well done?
a) Never.
b) Always.
c) Only if you do an extra good job.
d) Yes, if you have a performance based
contract.
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New in 2023 –
Vernon Gift Policy
Adopted by Council and effective as of today
Goes a step further than the Political Reform Act
Applies to all City employees, elected and appointed
officials
Prohibits any gift or gratuity for the performance of an
act which the employee/official would otherwise be
expected to perform as part of regular duties from any
entity or individual with business before the City
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Vernon Gift Policy, cont.
What is “business before the City”?
A person or entity has business before the City is, within 12
months of offering a gift, they:
1) has or will submit a bid or proposal to the City to
perform services or provide supplies/equipment; OR
2) has or will apply to the City for a permit, license, or
regulatory approval of any kind
Exceptions:
City policy does not prohibit gifts that fall within one of
the Political Reform Act exemptions,
OR a gift that is:
i) consumable and placed in a shared space, ii) has a FMV
of $50 or less, and iii) the cumulative value of any gifts
received from a single person or entity does not exceed
$50 within any calendar year
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Honoraria
Receipt of honoraria (e.g., any payment for a speech, article, attendance at a conference, event or similar gathering) is prohibited
Exception: Speech or article in connection with private business
Tip : You can return or donate the honoraria within 30 days of receipt.
Item 1 Page 68 of 136
Avoid These Headlines
Ex-member of governor's Cabinet pays $5,400 in ethics fines
SACRAMENTO — A former member of Gov. Schwarzenegger's Cabinet who resigned paid $5,400 in fines to a state watchdog agency for violating a ban on accepting speaking fees.
“R. M.” who led the State and Consumer Services Agency for three years, resigned after the Los Angeles Times reported that she had accepted speaking fees, including $15,000 from Pfizer and $13,500 from Bristol-Myers Squibb while the drug companies were lobbying her .
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Misuse of Public Resources
Rule: No use of public funds or resources for personal, non-public
purposes, including campaigns.
“Public Resources” includes staff time, office equipment and
supplies, but excludes incidental or minimal uses.
Penalties: disqualification from office, jail, civil penalties up to
$1000/day plus 3x the value of the unlawful use.
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71
Gifts of Public Funds
Local agencies are
prohibited from making a
“gift” of public money or
anything of value.
Expenditures for public
purposes are not
considered gifts even if a
private party incidentally
benefits.
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Misuse of Public Resources
Current and former officials to be tried for embezzlement
Current and former city officials were charged with embezzlement. The charges stem from a series of trips city officials made to New York allegedly to get a higher bond rating. During the trips, prosecutors said officials improperly used city money to treat themselves to baseball games and Broadway shows that had nothing to do with city business.
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POP QUIZ
Which are not permitted:
a) Making a few personal copies on the
agency copy machine.
b) Calling your spouse from an agency
phone.
c) Using an agency truck to pick up a
new mattress.
d) All of the above.
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Misuse of Public Resources
Top fire officials suspected of driving county vehicles while collecting $1,000
monthly personal car allowance.
SAN BERNARDINO - San Bernardino County Fire Chief was placed on unpaid
administrative leave Wednesday after county supervisors evaluated a human
resources report alleging he and a Deputy Fire Chief improperly drove county
vehicles for personal use. They reportedly used a county trailer to move personal
belongings between 2 cities. The two may have also violated county policy by
driving county vehicles while collecting a roughly $1,000 monthly personal car
allowance.
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Mass Mailing Prohibition
Rule: No newsletter or other mass mailing may be sent at public expense.
Purpose: Conserve resources, no advantages for incumbents
Application:
200+ items/month
official “featured”
Penalties: Criminal liability; restitution.
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Avoid these Headlines
The Public Eye: City fined
$2,000 for newsletter
containing prohibited
photos
City was fined $2,000 by the California Fair
Political Practices Commission last week for
blanketing households with a newsletter that
contained photos of City Council members, a
violation of the Political Reform Act.
The State considers such activities a prohibited
form of campaigning with taxpayer funds that
gives incumbents an unfair advantage.
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77
Restrictions on Loans
Officials cannot receive loans:
from anyone within the official’s
City or with whom the City
contracts; or
greater than $500 (except in writing and with clear
terms)
Exceptions: loans received by the official’s campaign
committee; normal bank and credit indebtedness; and
loans from family members
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Solicitations of Political Support
Soliciting campaign funds
from City officers or
employees is unlawful
(except when included as
part of a communication to a
significant segment of the
community).
Conditioning employment and
compensation decisions on
political support is also
prohibited.
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79
Part III:
Personal Financial Gain
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Bribery & Extortion
Requesting, receiving, or agreeing to receive anything
of value, including an “advantage,” in exchange for
official action, or using an official position to gain
something of value, is a crime.
Penalties: criminal fines, forfeiture of office and disqualification
from office.
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81
Bribery & Extortion
Mayor resigns after bribery arrest
Mayor steps down. A councilman and the former head of code enforcement are
also accused of taking money from a marijuana clinic owner.
Mayor resigned after he, a councilman and a former official were charged
in late June with federal bribery in an unfolding corruption scandal,
officials said. The Councilmember and the former head of code
enforcement, are accused of taking $17,000 in bribes from a marijuana
dispensary owner who was working as an FBI informant. The officials
allegedly took the bribes in exchange for their help in opening a store
in the small blue-collar city, according to federal authorities.
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82
Beverly Hills developer faces federal bribery charge in
L.A. County lease deal
Real estate developer was arrested Wednesday on a felony
charge of bribing a Los Angeles County employee in exchange
for a government lease worth $45 million, federal law
enforcement officials said. May 2018
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83
Conflicts of Interest Rules
Political Reform Act
Government Code §87100
and following, and the
Regulations of the Fair
Political Practices
Commission (FPPC)
Contractual Conflicts
Government Code §1090
(FPPC and AG)
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84
Purpose of Conflict Rules
Public officials owe
paramount loyalty to
the public
Personal or private
financial interests
should not be allowed
to enter into the
decision making
process
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85
Disclosure of Financial Interests
Statements of
Economic Interests
“Form 700”
Purpose:
alert officials of
personal interests that
might be affected
inform the public
about potential
conflicts
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86
The Who, What, When and Where of
Disclosure
Who? All “designated” officials.
What? Interests in real property, investments, business positions, sources of income and gifts.
When? Upon assuming office, annually (by 4/1), and upon leaving office.
Where? File with City Clerk, which will send it, if required, to the FPPC. (Online Process as well)
Note: The documents are public records and late filers may face fines or penalties.
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Form 700 Reporting
FPPC Enforcement Decisions:
J. W., as a Member of the Sunshine
Ordinance Task Force for the City, and
failed to timely file the Annual Statement of
Economic Interests.
Fine: $200
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88
Can I Participate?
Conflict-of-Interest Rules
Political Reform Act
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89
General Rule of Disqualification
A public official may not:
- make/participate/influence
- a governmental decision
- that will have a foreseeable and
material financial effect on
- the official’s economic interests
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The Choice Is Yours
The best time to discuss a potential
conflict with the City’s Attorney is:
a) At a meeting because it is convenient
and will save money.
b) After the action/decision so you know
all the facts.
c) As early as possible.
d) Never, because it’s not a privileged
communication.
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91
Recognizing and Seeking Advice
The conflict rules and regulations are complex.
Recognizing potential conflicts is essential.
Talk early on with City counsel and consider seeking advice from the FPPC when economic interests may be affected (positively or negatively) by a decision.
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Five Financial Interest
Categories
Source of Income
Business management, employment or
investment
Real Property
Gifts
Personal Financial Effect
NEW Campaign Contribution over $250
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93
Economic Interests
Sources of Income
Any source of income
of $500 or more during
the prior 12 months for
you or your spouse or
domestic partner.
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Economic Interests
94
FPPC Enforcement Decisions:
Assistant City Manager violated the conflict of interest disclosure and disqualification provisions by failing to disclose his interests in an Orange Julius franchise located in a shopping mall and by participating in decisions relating to a major expansion and restoration of the mall.
Fine: $18,000
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Economic Interests
FPPC Enforcement Decisions:
Robert S, a member of a city council, attempted to
use his official position to influence a governmental
decision in which he had a financial interest, by
speaking before the Planning Commission regarding
the approval of an application for the subdivision of
land owned by a client.
Fine: $3,000
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96
Economic Interests
Business management,
employment or investment
Any business entity in which
an official is a director,
officer, partner, trustee,
manager or employee.
Any business entity in which
an official has a direct or
indirect investment of
$2,000 or more.
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Economic Interests
97
FPPC Enforcement Decisions:
Robert B, while a member of a Utilities District Board of
Directors, he made governmental decisions in which he knew, or
had reason to know, he had a financial interest, by voting to
approve numerous claim summaries that included payments
made to a corporation in which he held the position of Director.
Fine: $12,000
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Economic Interests
FPPC Enforcement Decisions:
Simon L. was on the City Planning Commission. Prior to that, he was a
member of the Design Review Committee for four years. While serving
on the Design Review Committee, Simon L. twice voted in favor of
applications submitted by clients of his architectural firm, in
violation of Government Code Section 87100 (2 counts).
Simon L. also failed to disclose sources of income on the Statements
of Economic Interests filed for his positions on the Design Review
Committee and the Planning Commission in violation of Government
Code Sections 87202, 87204, and 87300 (2 counts).
Fine: $10,000
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Pop Quiz
Interests in real property are:
a) A potential ground for a conflict of
interest.
b) Not a conflict if it is your home
because of the homestead exemption.
c) Not a problem as long as your property
is more than 300 feet away.
d) Always a conflict if the property is
within the City’s jurisdiction.
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100
Economic Interests
Real Property Any real property
interest worth $2,000 or more
Can includes leasehold interests
Be alert for any projects w/in 500
feet presumed material impact
Any decisions that may affect the
land use or value from 500 to
1000 feet.
Over 1,000 presumed not to have
a conflict
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Economic Interests
FPPC Enforcement Decisions:
A City Councilmember, violated conflict of interest laws
by voting to obtain a $491,520 state grant to extend a
water and sewer line to an area of the city where he
owned real property and operated an inn and restaurant.
Fine: $4,000
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Economic Interests
Leasehold Interests
Public official has a financial interest in a lease if the
lease is for longer than one month and the official owes
rent of $2,000 or more over a 12-month period.
The impacts of the decision on the official’s leasehold
interests in residential or commercial property are
considered material if the decision will:
Change the termination date of the lease;
Increase or decrease the potential rental value of
the property;
Change the official's actual or legally allowable
use of the real property; or
Impact the official's use and enjoyment of the real
property.
No distance parameters as there are for Real Property
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Campaign contributions
over $250 Recusal NEW
Effective January 1, 2023 (does not apply retroactively)
City official prohibited from participating in making or,
in any way attempting to influence the decision in a
proceeding involving a license, permit, entitlement for
land use, contract (except competitively bid, labor or
employment contracts), or franchises
where the official has willfully or knowingly received a
contribution exceeding $250 from a party, participant
or party/participant agent
12 months before the process and the officer knows or
has reason to know of the party’s financial interest in
the decision
Participant broadly defined
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Campaign contributions
over $250 restrictions NEW
Prohibits elected officials from accepting,
soliciting or directing contributions of
more than $250 from
any party, participant or
party/participant agent
while a proceeding involving a license,
permit, entitlement for land use, contract
(except competitively bid, labor or
employment contracts), and franchises is
pending and
for 12 months following the date a final
decision is made.This Photo by Unknown Author is licensed under
CC BY-SA
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Campaign contributions
over $250 Cure NEW
Prior to decision:
May determine to return so you fall under $250
from the party or participant so you can
participate.
Must return within 30 days of knowing or should
have known about the contribution and disclose
the contribution and return within 30 days
Note: Legally Requirement Participation applies
After decision:
If did not knowingly or willfully accept, solicit or
direct the contribution, official may avoid a
violation if return portion over $250 within 14 days
of acceptance.
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106
Exceptions to Potential Economic Interest
Conflicts
Two exceptions to
potential financial
conflicts:
The “public
generally”
The “legally required
participation”
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107
Public Generally
Exception
Decisions that affect a broad
range of persons or interests
may be exempted: 25% of all
businesses, all real property,
or all individuals.
15% if only real property
interest is your home (new
2020)
Examples: Water rate
decisions; Sign Code
amendments
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108
Legally Required Participation
Exception
May apply if a conflict disqualifies so many officials
that there is no longer a quorum to make a decision.
Note: Does not apply: (1) quorum could later be met; (2)
to break a tie vote.
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109
Conflicts Created By Future Employment
the revolving door…
May not participate in decisions involving a prospective employer (includes interviews and negotiations).
Officials and senior management may not represent parties before their former City for one year after leaving office.
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Conflicts Created By Future
Employment
FPPC Enforcement Decisions:
Kelli M, while acting in her capacity as a member of a
School District Board of Trustees voted to approve a
contract with the law firm for legal/professional for
an amount not to exceed $100,000. However, the day
before the vote, Kelli M. had received and
accepted a job offer from the same law firm.
Fine: $4,000
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111
Common Law Conflict:
Personal Interests or Bias
Personal interests or biases
(positive or negative) about the
facts or the parties may cast
doubt on your ability to make a
fair decision.
Need to exercise power with at
least the appearance of
disinterested skill, zeal, and
diligence.
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Personal Interests or Bias
Procedural due process requires an unbiased
decision maker:
Personal (non-financial) interest in
outcome.
Bias of loyalty/friendship to individual
involved.
Informational bias due to receipt of
information outside of public hearing.
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Public Interest vs. Personal
Interest
City of Fairfield v. Superior Court (1975) 14 Cal.3d 768:
“A councilman has not only a right but an obligation to discuss issues of vital concern with his constituents and to state his views on matters of public importance. . . . Campaign statements…do not disqualify the candidate from voting on matters which come before him after his election.”
Nasha v. City of Los Angeles (2004) 125 Cal.App.4th 470:
Plaintiff was seeking to develop five lots in Los Angeles. While the matter was pending before the Planning Commission, one of the Commissioners authored an article attacking the Plaintiff’s project. The Planning Commission voted to deny the project and, in the lawsuit filed by the Plaintiff against the City of Los Angeles, the Court found that the Planning Commission’s decision should be set aside due to an unacceptable probability of actual bias on the part of the Commissioner who authored the article.
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114
What Happens If Disqualified?
If disqualified:
Identify the applicable interest (with
specificity).
Step down from the dais and leave the
room/log off (unless on consent
calendar).
Refrain from any discussion or
participation.
Exception: You can participate as a member
of public from the audience on matters
affecting personal economic interests. Limited
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Due Process and
Ex Parte Contacts
•“Ex parte” communications occur when decision makers receive evidence outside of the noticed hearing
•This can include site visits, speaking with parties/witnesses, conducting outside research, or reading social media
•Because the affected party has a right to comment on the basis for the decision, decision makers should either avoid ex parte contacts, or should disclose any facts gathered outside the hearing or ex parte contacts at the very beginning of the hearing
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116
Contractual Conflicts of Interest
Government Code §1090
Section 1090 prohibits
officials and employees
from having financial
interests in contracts
made by them in their
official capacities or any
board of which they are
members.
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Pop Quiz
When is it legal to enter into a contract with your agency:
a) If you use a third-party intermediary (e.g., real estate
broker).
b) If you disclose your interest in advance to the Board and
abstain from participating.
c) If you receive only a small payment or get less than fair
market value.
d) If you are the best service provider available.
e) Never.
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118
Contractual Conflicts of Interest
If a public official or
employee has a
financial interest in a
contract, the contract
is prohibited
regardless of whether
the official participates
in or abstains from the
actual decision.
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Avoid These Headlines
119
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120
Violations of § 1090
If contract is made in violation of
§1090, the contract will be
deemed void.
All monies paid under the
contract must be returned to
the local City.
Willful violations may be
punished by fine, imprisonment
and disqualification from public
office.
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121
Contractual Conflicts of Interest
There are also exceptions for:
“Remote interests” (§1091)
(landlord or tenant
of contracting party)
Still must abstain from voting
“Non-interests” (§1091.5)
(non-compensated officer
of a non-profit)
May vote
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122
Contractual Conflicts of Interest
Interests Deemed Non-Interests:
Non-Profit Board Positions:
If a public official sits as a non-compensated member you may vote on a contract provided:
The interest as a sitting Board Members is disclosed at the time first consideration of the contract and that is reflected in the minutes
City Commissions/Bodies:
Government salary, per diem, reimbursement is deemed a non-interest in a contract.
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Part IV: General Ethical
Principles
Universal Ethical Values:
Professional/Trustworthy
Community First
Respect
Fairness
123
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124
Ethics Laws vs. Ethics
Law = minimum standards
What we must do
Floor - not the Ceiling
Ethics = What an official should do
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Be Professional
This value looks like:
I come prepared to meetings, having read and studied any materials and information provided to me.
I respect confidential information.
I follow through and take responsibility for my actions.
I keep my knowledge and skills current.
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Pop Quiz
There is an important City meeting tomorrow, but you also have a major project due at work. Should you:
a) Skim the meeting agenda package during work breaks the best you can.
b) Have your spouse read the materials and advise what to do.
c) Remain silent at the meeting and consent to the staff recommendation.
d) None of the above.
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Community First
This value looks like:
I make impartial decisions, free of narrow political interests and financial and other personal interests that might impair my independence of judgment or action.
I comply with both the spirit and the letter of the law (Constitution, State law, City Code, City Policies).
I do not use City resources or my position for personal gain.
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Be Trustworthy
This value looks like:
I act truthfully with the public, City officials, and staff.
I use accurate information.
I do what I say I will do.
I use my title only when conducting official City business, carefully considering whether I am exceeding or appearing to exceed my authority.
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Be Respectful
This value looks like:
I treat people with courtesy and
equitably.
I listen carefully.
I am engaged – I ask questions.
I involve staff.
I work towards consensus.
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The Choice Is Yours
It’s acceptable to:
a) Reject an application because the
applicant is unpleasant.
b) Only consider City staff’s position on a
decision.
c) Encourage questions from members of the
public during meetings.
d) None of the above.
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Fairness
This value looks like:
I focus on merits not on personalities.
I promote public involvement.
I provide more process than required.
I consider all sides.
I apply policies consistently.
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Final Questions to Ask
What would inspire public
confidence?
What decision best serve
the interests of the
community as a whole?
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Public Perception
What would you want to read about on the front page?
Even if you are confident about the “right thing to do” – Don’t forget about public perception.
The public needs to believe that “the right thing has been done.”
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Public Perception
Some Good News….
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Resources
FPPC: 1-866-ASK-FPPC and on the
web at www.fppc.ca.gov
Attorney General: www.ca.ag.gov
CSDA:
https://www.csda.net/home
League of California Cities:
www.cacities.org
Institute for Local Government:
www.ca.ilg.org
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Questions?
Thank You!
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