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20231107 City Council Agenda PacketRegular City Council Meeting Agenda November 7, 2023 Page 1 of 5 Agenda City of Vernon Regular City Council Meeting Tuesday, November 7, 2023, 9:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue, Vernon, California Crystal Larios, Mayor Judith Merlo, Mayor Pro Tem Melissa Ybarra, Council Member Leticia Lopez, Council Member Jesus Rivera, Council Member The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings. You may address the Council in the Council Chambers, via mail or email to PublicComment@cityofvernon.org, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting). CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar. 1. Meeting Minutes Recommendation: Approve the October 17, 2023 Regular City Council Meeting Minutes. 2. Claims Against City Regular City Council Meeting Agenda November 7, 2023 Page 2 of 5 Recommendation: Receive and file the claim submitted by State Farm Auto Insurance Company on behalf of Evette Calderon. 3. Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 119, for the period of September 17 through September 30, 2023, totaling $9,190,973.66 and consisting of ratification of electronic payments totaling $9,024,589.22 and ratification of the issuance of early checks totaling $166,384.44. 4. Redevelopment Agency Obligation Retirement Account Warrant Register Recommendation: Approve Redevelopment Agency Obligation Retirement Account Warrant Register No. 67, for the period of July 9 through September 30, 2023, and consisting of ratification of electronic payments totaling $1,000. 5. Public Works Department Monthly Report Recommendation: Receive and file the September 2023 Building Report. 6. Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Agreement Recommendation: Approve and authorize the City Administrator, Police Chief, and Police Sergeant to execute a Professional Services Agreement with the Office of Traffic Safety, in substantially the same form as submitted, for participation in STEP for a one-year term, with an effective date of October 1, 2023. 7. Quarterly Report of Cash and Investments Recommendation: Receive and file the Cash and Investments Report for the quarter ended September 30, 2023. 8. Services Agreement with Fujitsu Network Communications, Inc. Recommendation: A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use; B. Find that the best interests of the City are served by a direct award of an agreement with Fujitsu Network Communications, Inc. without a competitive selection process pursuant to Vernon Municipal Code (VMC) Section 3.32.110 (B)(2); and C. Approve and authorize the City Administrator to execute a Services Agreement with Fujitsu Network Communications, Inc. in substantially the same form as submitted, in an amount not to exceed $444,586.80, for a three-year term for services related to the fiber optics system internet access operations. 9. Services Agreement with StoneX Financial, Inc. - FCM Division Recommendation: Regular City Council Meeting Agenda November 7, 2023 Page 3 of 5 Approve and authorize the City Administrator to execute a Services Agreement with StoneX Financial, Inc. – FCM Division, in substantially the same form as submitted, to provide energy risk management services for Vernon Public Utilities in an amount not-to-exceed $180,000. 10. Acceptance of Dedications for Rights of Way or Easements for Public Use Recommendation: Adopt Resolution No. 2023-25 authorizing the City Administrator to accept on the City’s behalf dedications for rights of way or easements for public use. 11. Notice of Completion for Contract No. 20230179 Citywide Striping and Pavement Markings FY22-23 Recommendation: A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review in accordance with CEQA Guidelines Section 15301 because the project consists of the maintenance, repair, or minor alteration of existing structures and involves negligible or no expansion of an existing use; B. Accept the work of WGJ Enterprises Inc., dba PCI, as related to City Contract No. 20230179; and C. Authorize the Director of Public Works to execute and submit the Notice of Completion for the project to the Los Angeles County Recorder’s Office. 12. Purchase of Police Patrol Vehicle for Police Department Recommendation: Approve and authorize the issuance of a purchase contract with National Auto Fleet Group for the purchase of a new police patrol vehicle for a total amount not-to-exceed $64,000. 13. Master Scope of Work Agreement and Support and Maintenance Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation Recommendation: A. Approve and authorize the City Administrator to execute a Master Scope of Work Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation (Advanced), in substantially the same form as submitted, to conduct a data conversion and upgrade the existing Infinity Customer Information System (CIS) billing platform for an amount not-to-exceed $262,000; B. Authorize a contingency amount of ten percent (10%) or $26,200, for updates and coding development, and unforeseen expenses not included in the proposal, and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary; and C. Approve a Support and Maintenance Agreement with Advanced, in substantially the same form as submitted, to provide software support to the Infinity CIS billing system for an amount not-to-exceed $166,871.02, for a three-year term. Regular City Council Meeting Agenda November 7, 2023 Page 4 of 5 NEW BUSINESS 14. April 9, 2024 General Municipal Election Recommendation: A. Adopt Resolution No. 2023-26 calling and giving notice of an all-mail ballot General Municipal Election to be held on Tuesday, April 9, 2024, for the election of a City Council Member as required by the provisions of the Charter of the City of Vernon and to submit a ballot measure to the voters to establish a transient occupancy tax; B. If desired, determine authors of arguments and rebuttals; C. Direct the City Clerk to transmit a copy of the measure to the City Attorney for preparation of the impartial analysis; and D. Adopt Resolution No. 2023-27 requesting the Board of Supervisors of the County of Los Angeles render specified services to the City relating to the conduct of a General Municipal Election to be held on Tuesday, April 9, 2024. 15. Administrative Policy Manual – City Gift Policy Recommendation: A. Adopt Administrative Policy Manual Section 1.6 – City Gift Policy; and B. Authorize the City Administrator to execute and distribute the Policy to all City officials and employees including Council Members, and Board, Commission and Committee members. ORAL REPORTS 16. City Administrator Reports on Activities and Other Announcements 17. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff CLOSED SESSION 18. Conference with Legal Counsel - Existing Litigation Government Code Section 54956.9(d)(1) City of Whittier, et al. v. Los Angeles Superior Court, et al. Orange County Superior Court Case No. 23STVP03579 19. Conference with Legal Counsel - Existing Litigation Government Code Section 54956.9(d)(1) City of Vernon v. 3M Company (f/k/a Minnesota Mining and Manufacturing Co.), et al. Master Docket No.: 2:18-mn-2873-RMG CLOSED SESSION REPORT ADJOURNMENT On November 2, 2023, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting. Regular City Council Meeting Agenda November 7, 2023 Page 5 of 5 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page. Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@cityofvernon.org or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate. City Council Agenda Report Meeting Date:November 7, 2023 From:Lisa Pope, City Clerk Department:City Clerk Submitted by:Sandra Dolson, Administrative Secretary Subject Meeting Minutes Recommendation Approve the October 17, 2023 Regular City Council Meeting Minutes. Background Staff has prepared and submits the minutes for approval. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. October 17, 2023 Regular City Council Meeting Minutes MINUTES VERNON CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 17, 2023 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Mayor Larios called the meeting to order at 9:01 a.m. FLAG SALUTE Mayor Larios led the Flag Salute. ROLL CALL PRESENT: Crystal Larios, Mayor Judith Merlo, Mayor Pro Tem Melissa Ybarra, Council Member Leticia Lopez, Council Member Jesus Rivera, Council Member STAFF PRESENT: Angela Kimmey, Deputy City Administrator Zaynah Moussa, City Attorney Lisa Pope, City Clerk Scott Williams, Finance Director Fredrick Agyin, Health and Environmental Control Director Michael Earl, Human Resources Director Robert Sousa, Police Chief Dan Wall, Public Works Director Todd Dusenberry, Public Utilities General Manager Ramzi Raufdeen, Public Utilities Integrated Resources Manager APPROVAL OF THE AGENDA MOTION Council Member Ybarra moved and Mayor Pro Tem Merlo seconded a motion to approve the agenda. The question was called and the motion carried unanimously. PUBLIC COMMENT None. Regular City Council Meeting Minutes Page 2 of 4 October 17, 2023 PRESENTATIONS 1. Employee Service Pin Awards Human Resources Director Earl announced and the City Council recognized the September 2023 Employee Service Pin Award recipient. 2. City Administrator Report Deputy City Administrator Kimmey provided information on various topics including New Business Welcome, Vernon Business Milestones, Health and Wellness Grants, Update on Clean-Up Efforts, Pink Patch Project, Business Engagement and Community Events. CONSENT CALENDAR MOTION Council Member Lopez moved and Council Member Ybarra seconded a motion to approve the Consent Calendar. The question was called and the motion carried unanimously. The Consent Calendar consisted of the following items: 3. Meeting Minutes Recommendation: Approve the October 3, 2023 Regular City Council Meeting Minutes. 4. Claims Against City Recommendation: Receive and file the claims submitted by Gabriela Nubia Rojas Palacios and Jennifer Beas. 5. City Payroll Warrant Register Recommendation: Approve City Payroll Warrant Register No. 808, for the period of September 1 through September 30, 2023, totaling $2,989,186.50 and consisting of ratification of direct deposits, checks and taxes totaling $1,979,738.61 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $1,009,447.89 paid through operating bank account. 6. Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 118, for the period of September 3 through September 16, 2023, totaling $4,516,762.48 and consisting of ratification of electronic payments totaling $4,123,445.19 and ratification of the issuance of early checks totaling $393,317.29. 7. Fire Department Activity Report Recommendation: Receive and file the August 2023 Fire Department Activity Report. 8. Police Department Activity Report Recommendation: Receive and file the August 2023 Police Department Activity Report. Regular City Council Meeting Minutes Page 3 of 4 October 17, 2023 9. Service Level Performance Agreements with USIP Communications, LLC Recommendation: A. Approve and authorize the City Administrator to execute a Service Level Performance Agreement and issue Change Orders with USIP Communications, LLC (USIPCOM), in substantially the same form as submitted, in an amount not-to-exceed $333,252 and up to a 15% contingency of $49,988, to provide the primary feed for Upstream Internet Access Services for three years; and B. Approve and authorize the City Administrator to execute a Service Level Performance Agreement and issue Change Orders with USIPCOM, in substantially the same form as submitted, in an amount not-to-exceed $289,704 and up to a 15% contingency of $43,456, to provide the backup feed for Upstream Internet Access Services for three years. 10. Lease Agreement with WEA CA, PC (WEA) Recommendation: Approve and authorize the City Administrator to execute a Lease Agreement with WEA, in substantially the same form as submitted, for a one-year term. 11. Professional Services Agreement with Northwest Electrical Services, LLC to Perform Technical Design, Controls, Automation and Analytical Services Recommendation: A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities/equipment and involves negligible or no expansion of an existing use; B. Find that the best interests of the City are served by a direct award of an agreement with Northwest Electrical Services, LLC without a competitive selection process pursuant to Vernon Municipal Code Section 3.32.110(B)(2); C. Approve and authorize the City Administrator to execute a Professional Services Agreement with Northwest Electrical Services LLC, in substantially the same form as submitted for a three-year term from November 17, 2023, through November 16, 2026, in an amount not to exceed $2,719,903 to provide technical design, controls, automation, construction, and analytical services for Vernon Public Utilities Department; and D. Authorize a contingency amount of five percent (5%), or $135,995.15, for any unforeseen changes in fees or other expenses not included in the proposal, and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary. 12. Audited Financial Reports Recommendation: A. Receive and file the Fiscal Year 2021-22 Annual Financial Statements; and B. Extend submittal of the Fiscal Year 2022-23 Final Audit and Report to Council to January 16, 2024. NEW BUSINESS 13. Vernon Public Utilities 2023 Integrated Resource Plan (IRP) Public Utilities General Manager Dusenberry and Public Utilities Integrated Resources Manager Raufdeen presented the staff report. Regular City Council Meeting Minutes Page 4 of 4 October 17, 2023 MOTION Council Member Ybarra moved and Council Member Rivera seconded a motion to: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378; B. Approve and adopt the Vernon Public Utilities 2023 IRP; and C. Authorize the General Manager of Public Utilities to take all necessary actions to implement the IRP, consistent with California State law mandates, including but not limited to periodic updates and IRP revisions. The question was called and the motion carried unanimously. ORAL REPORTS 14. City Administrator Reports on Activities and Other Announcements. Deputy City Administrator Kimmey announced that the City would be participating in the Great California Shake Out on October 19, 2023; and reminded the Council and community of upcoming events including the Non-Profit Grant Workshop on October 18, at 10 a.m., Career Day on October 18, at 5:30 p.m., and the Halloween Spooktacular on October 26, at 5 p.m. 15. City Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff. Mayor Larios discussed her attendance at the Latino Heritage Month celebration hosted by City of Los Angeles Mayor Bass. ADJOURNMENT Mayor Larios adjourned the meeting at 9:28 a.m. ______________________________ CRYSTAL LARIOS, Mayor ATTEST: ____________________________ LISA POPE, City Clerk (seal) City Council Agenda Report Meeting Date:November 7, 2023 From:Lisa Pope, City Clerk Department:City Clerk Submitted by:Yonnie Parker, Deputy City Clerk Subject Claims Against City Recommendation Receive and file the claim submitted by State Farm Auto Insurance Company on behalf of Evette Calderon. Background The City received the following claim and, pursuant to Vernon Municipal Code Section 2.23.040, the claim is being presented to the City Council as soon after filing as possible. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. State Farm Insurance Company on behalf of Evette Calderon Claim Name of Claimant Amount Demanded Date Received State Farm Auto Insurance Company on behalf of Evette Calderon $3,207.05 October 10, 2023 City Council Agenda Report Meeting Date:November 7, 2023 From:Scott Williams, Director of Finance Department:Finance Submitted by:Efren Peregrina Renteria, Finance Specialist Subject Operating Account Warrant Register Recommendation Approve Operating Account Warrant Register No. 119, for the period of September 17 through September 30, 2023, totaling $9,190,973.66 and consisting of ratification of electronic payments totaling $9,024,589.22 and ratification of the issuance of early checks totaling $166,384.44. Background Vernon Municipal Code Section 2.32.060 indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 119 covering claims and demands presented during the period of September 17 through September 30, 2023, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact The fiscal impact of approving Operating Account Warrant Register No. 119, totals $9,190,973.66. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on Operating Account Warrant Register No. 119. Attachments 1. Operating Account Warrant Register No. 119 OPERATING ACCOUNT WARRANT REGISTERCity of VernonNo.119I hereby Certify: that claims or demands covered by the This is to certify that the claims or demandsabove listed warrants have been audited as to accuracycovered by the above listed warrants have beenand availability of funds for payments thereof; and thataudited by the City Council of the City of Vernonsaid claims or demands are accurate and that funds areand that all of said warrants are approved for pay-available for payments thereof.ments except Warrant Numbers:Scott A. WilliamsDATEDirector of Finance / City TreasurerDATEDate:Page 1 of 1Operating Account Warrant Register 119 : Warrant10/30/2023 166,384.449/18/2023 3,750.00Invoice Description Account PO or Contract Line Item Amount091423 HEALTH & WELLNESS EMPLOYEE EVENT 011-010-120-529670 20240137 3,750.00Invoice Total: 3,750.009/21/2023 112.17Invoice Description Account PO or Contract Line Item Amount38962309200859VEHICLE BATTERY 011-040-420-522000 240021 112.17Invoice Total: 112.179/21/2023 3,143.50Invoice Description Account PO or Contract Line Item Amount307621 LEGAL SERVICES 011-010-115-529200 LD-0044-1 102.00Invoice Total: 102.00307622 LEGAL SERVICES 011-010-115-529200 LD-0044-1 3,041.50Invoice Total: 3,041.509/21/2023 3,437.05Invoice Description Account PO or Contract Line Item Amount23SM0424 FORMER THERMADOR CLEAN UP 011-020-200-529225 HD-0035 3,437.05Invoice Total: 3,437.059/21/2023 4,650.00Invoice Description Account PO or Contract Line Item AmountVPD23007 BACKGROUND INVESTIGATION 011-030-300-529215 20240126 1,150.00Invoice Total: 1,150.00VPD23008 BACKGROUND INVESTIGATION 011-030-300-529215 20240126 1,200.00VENDOR - 5078 - BURKE, WILLIAMS & SORENSEN, LLP PAYMENT # 611739VENDOR - 620 - DEPT OF TOXIC SUBSTANCES CTRL PAYMENT # 611740VENDOR - 6567 - DONALD C. LACHER PAYMENT # 611741CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023EARLY CHECKS TOTAL:VENDOR - 5914 - NBC CONSULTING, INC PAYMENT # 611737VENDOR - 4448 - BATTERY SYSTEMS, INC PAYMENT # 611738Page 1 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023Invoice Total: 1,200.00VPD23009 BACKGROUND INVESTIGATION 011-030-300-529215 20240126 1,150.00Invoice Total: 1,150.00VPD23010 BACKGROUND INVESTIGATION 011-030-300-529215 20240126 1,150.00Invoice Total: 1,150.009/21/2023 830.09Invoice Description Account PO or Contract Line Item Amount092123 GARNISHMENT 011-000-000-210260 830.09Invoice Total: 830.099/21/2023 2,569.99Invoice Description Account PO or Contract Line Item Amount1GA517 PARTS & SUPPLIES 055-050-586-529000- 240096 888.38Invoice Total: 888.381GA938 PARTS & SUPPLIES 055-050-586-529000- 240113 1,681.61Invoice Total: 1,681.619/21/2023 950.00Invoice Description Account PO or Contract Line Item Amount18134 MICROSOFT EXCHANGE SUPPORT 011-010-110-529210 20240113 280.00Invoice Total: 280.0018290 MICROSOFT EXCHANGE SUPPORT 011-010-110-529210 20240113 670.00Invoice Total: 670.009/21/2023 500.49Invoice Description Account PO or Contract Line Item Amount092123 GARNISHMENT 011-000-000-210260 500.49Invoice Total: 500.49VENDOR - 5333 - LA COUNTY SHERIFF'S DEPT. PAYMENT # 611745VENDOR - 4181 - FRANCHISE TAX BOARD PAYMENT # 611742VENDOR - 2887 - HARRINGTON INDUSTRIAL PLASTICS, PAYMENT # 611743VENDOR - 7412 - JOSEPH SYSTEMS INC PAYMENT # 611744Page 2 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/21/2023 250.00Invoice Description Account PO or Contract Line Item Amount24 SEAT REPAIR 011-040-420-529000 240165 250.00Invoice Total: 250.009/21/2023 474.00Invoice Description Account PO or Contract Line Item Amount80440840 ACCT N23-0940273978 MEDICAL SERVICES 011-010-120-529700 474.00Invoice Total: 474.009/21/2023 400.00Invoice Description Account PO or Contract Line Item Amount8817 TIRE REPAIR 011-040-420-529000 240013 165.00Invoice Total: 165.008822 TIRE REPAIR 011-040-420-529000 240013 165.00Invoice Total: 165.008879 TIRE REPAIR 011-040-420-529000 240013 70.00Invoice Total: 70.009/21/2023 50.00Invoice Description Account PO or Contract Line Item Amount118210 LEGAL SERVICES 011-010-115-529200 LD-0043-1 50.00Invoice Total: 50.009/21/2023 2,984.25Invoice Description Account PO or Contract Line Item Amount521151159 PRE-BOOKING PHYSICAL EXAMINATIONS 011-030-300-529215 20230054 2,984.25Invoice Total: 2,984.25VENDOR - 3908 - RAFAEL A. LOPEZ PAYMENT # 611748VENDOR - 3725 - RICHARD D JONES, A PROFESSIONAL PAYMENT # 611749VENDOR - 380 - STACY MEDICAL CENTER PAYMENT # 611750VENDOR - 610 - LEONARDO GOMEZ VAZQUEZ PAYMENT # 611746VENDOR - 6586 - OCCUPATIONAL HEALTH CENTERS OF PAYMENT # 611747Page 3 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/21/2023 900.00Invoice Description Account PO or Contract Line Item Amount23090714 EVALUATION SERVICES 011-010-120-529700 900.00Invoice Total: 900.009/21/2023 4,961.25Invoice Description Account PO or Contract Line Item AmountP020118101 ANNUAL SAPHPHIRE LEVEL SUPPORT 055-050-586-529110- 240030 4,961.25Invoice Total: 4,961.259/21/2023 225.00Invoice Description Account PO or Contract Line Item Amount090123 ACCOUNT NO. 350.09 HYDRANT 011-030-305-526000 225.00Invoice Total: 225.009/21/2023 16,780.00Invoice Description Account PO or Contract Line Item Amount1398501 ENVIRONMENTAL CONSULTING PROJECT 230509.0007011-020-200-529225 20230057 1,862.50Invoice Total: 1,862.501398540 CONSULTING SERVICES PROJECT 230509.0080011-020-200-529225 20230057 5,968.75Invoice Total: 5,968.751398575 CONSULTING SERVICES PROJECT 230509.0125011-020-200-529225 20230057 2,927.50Invoice Total: 2,927.501407205 CONSULTING SERVICES PROJECT 230509.0080011-020-200-529225 20230057 2,596.25Invoice Total: 2,596.251407211 CONSULTING SERVICES PROJECT 230509.0125011-020-200-529225 20230057 2,862.50VENDOR - 6997 - TRINITY CONSULTANTS, INC PAYMENT # 611754VENDOR - 1159 - SUSAN SAXE-CLIFFORD, PH.D. PAYMENT # 611751VENDOR - 7287 - TELEDYNE INSTRUMENTS, INC PAYMENT # 611752VENDOR - 282 - TRI-CITY MUTUAL WATER COMPANY PAYMENT # 611753Page 4 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023Invoice Total: 2,862.501407235 ODOR STUDY PROJECT 230510.0001 011-020-200-529225 20230076 562.50Invoice Total: 562.509/21/2023 11,167.37Invoice Description Account PO or Contract Line Item Amount14719193 JANITORIAL SERVICES 09/23 011-040-415-529000 CS-1414 11,167.37Invoice Total: 11,167.379/26/2023 959.16Invoice Description Account PO or Contract Line Item Amount092123 EMPLOYEE MEDICAL CONTRIBUTION 011-000-000-210221 593.76092123 EMPLOYEE MEDICAL CONTRIBUTION 055-000-000-210221 365.40Invoice Total: 959.169/26/2023 6,161.00Invoice Description Account PO or Contract Line Item Amount091823 FLOOD CONTROL PERMIT NO. FCDP2019000559011-040-430-660000 6,161.00Invoice Total: 6,161.009/28/2023 1,500.00Invoice Description Account PO or Contract Line Item Amount2023-23-024 MEMBERSHIP IN DISASTER MANAGEMENT AREA E011-030-300-529550 1,500.00Invoice Total: 1,500.009/28/2023 3,292.42Invoice Description Account PO or Contract Line Item Amount95945916 CONCRETE 011-040-430-522000 CS-1463 1,633.13Invoice Total: 1,633.13VENDOR - 2683 - LOS ANGELES COUNTY DEPT. OF PAYMENT # 611758VENDOR - 1544 - AREA E DISASTER MANAGEMENT PAYMENT # 611759VENDOR - 256 - CALPORTLAND COMPANY PAYMENT # 611760VENDOR - 7276 - UNIVERSAL BUILDING MAINTENANCE, PAYMENT # 611755VENDOR - 4239 - HSA BANK PAYMENT # 611757Page 5 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/202395974674 CONCRETE 058-070-700-529000 20240059 1,659.29Invoice Total: 1,659.299/28/2023 17,706.19Invoice Description Account PO or Contract Line Item Amount20097 INMATE BOOKING FEES 06/23 011-030-300-529220 PD-0181 5,639.10Invoice Total: 5,639.1020196 INMATE BOOKING FEES 07/23 011-030-300-529220 PD-0181 5,533.85Invoice Total: 5,533.8520350 INMATE BOOKING FEES 08/23 011-030-300-529220 PD-0181 6,533.24Invoice Total: 6,533.249/28/2023 396.50Invoice Description Account PO or Contract Line Item Amount21592 DOOR MAINTENANCE 011-040-415-529000 20240003 396.50Invoice Total: 396.509/28/2023 1,063.13Invoice Description Account PO or Contract Line Item Amount280044 PARTS & SUPPLIES 058-070-700-529000 240024 1,063.13Invoice Total: 1,063.139/28/2023 2,677.29Invoice Description Account PO or Contract Line Item Amount236195 PRESSURE REGULATOR 055-050-586-520140- 240087 2,677.29Invoice Total: 2,677.299/28/2023 1,150.00Invoice Description Account PO or Contract Line Item AmountVPD23011 BACKGROUND INVESTIGATION SERVICE 011-030-300-529215 20240126 1,150.00VENDOR - 7611 - DLE EQUIPMENT, INC PAYMENT # 611764VENDOR - 6567 - DONALD C. LACHER PAYMENT # 611765VENDOR - 3846 - CITY OF HUNTINGTON PARK PAYMENT # 611761VENDOR - 331 - COMMERCIAL DOOR OF LOS ANGELES PAYMENT # 611762VENDOR - 1336 - CURRENT WHOLESALE ELECTRIC PAYMENT # 611763Page 6 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023Invoice Total: 1,150.009/28/2023 58.00Invoice Description Account PO or Contract Line Item Amount090223 LIVE SCAN REIMBURSEMENT 011-010-120-529215 58.00Invoice Total: 58.009/28/2023 100.00Invoice Description Account PO or Contract Line Item Amount091323 ATTENDANCE STIPEND VCFGC MEETING 09.13.23011-010-140-529215 100.00Invoice Total: 100.009/28/2023 62.00Invoice Description Account PO or Contract Line Item Amount091523 LIVE SCAN REIMBURSEMENT 011-010-120-529215 62.00Invoice Total: 62.009/28/2023 13,116.25Invoice Description Account PO or Contract Line Item Amount99550723 GRAFFITI REMOVAL 07/23 011-040-430-529215 20230030 13,116.25Invoice Total: 13,116.259/28/2023 1,456.42Invoice Description Account PO or Contract Line Item Amount13673356 PARTS & SUPPLIES 055-050-586-520235- 240079 72.78Invoice Total: 72.7813712337 PARTS & SUPPLIES 055-050-586-520235- 240079 1,230.39Invoice Total: 1,230.3913714629 PARTS & SUPPLIES 055-050-586-520235- 240079 153.25VENDOR - 1355 - HACH COMPANY PAYMENT # 611770VENDOR - 5875 - FRANCISCO M GAVINA, JR PAYMENT # 611767VENDOR - 7692 - GERARD GARCIA PAYMENT # 611768VENDOR - 7503 - GRAFFITI PROTECTIVE COATINGS, INC PAYMENT # 611769VENDOR - 7691 - FARZANA BHUIYAN PAYMENT # 611766Page 7 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023Invoice Total: 153.259/28/2023 9,616.09Invoice Description Account PO or Contract Line Item AmountINV103476 AQUEOUS AMMONIA DELIVERY 055-050-586-520235- LP-0766 9,616.09Invoice Total: 9,616.099/28/2023 630.00Invoice Description Account PO or Contract Line Item Amount361710 OIL TESTING 055-050-586-529000- 240041 126.00Invoice Total: 126.00365192 OIL TESTING 055-050-586-529000- 240041 378.00Invoice Total: 378.00397002 OIL TESTING 055-050-586-529000- 240041 126.00Invoice Total: 126.009/28/2023 2,745.14Invoice Description Account PO or Contract Line Item Amount18607 BODY DAMAGE REPAIR 011-040-420-522000 240164 512.1418607 BODY DAMAGE REPAIR 011-040-420-529000 240164 2,233.00Invoice Total: 2,745.149/28/2023 1,720.00Invoice Description Account PO or Contract Line Item Amount2732 SEWC ADMIN SERVICES 07/23 095-095-905-705000- 1,720.00Invoice Total: 1,720.009/28/2023 128.98Invoice Description Account PO or Contract Line Item Amount55094IN WORK BOOTS 011-040-415-522000 240093 128.98VENDOR - 3122 - J&H AUTO BODY PAYMENT # 611773VENDOR - 971 - KEVIN J SALES PAYMENT # 611774VENDOR - 171 - L&M FOOTWEAR PAYMENT # 611775VENDOR - 2208 - HILL BROTHERS CHEMICAL CO PAYMENT # 611771VENDOR - 7404 - INSIGHT SERVICES, INC PAYMENT # 611772Page 8 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023Invoice Total: 128.989/28/2023 4,691.55Invoice Description Account PO or Contract Line Item Amount2797 AUTO REPAIR 011-040-420-522000 240169 4,691.55Invoice Total: 4,691.559/28/2023 100.00Invoice Description Account PO or Contract Line Item Amount091323 ATTENDANCE STIPEND VCFGC MEETING 09.13.23011-010-140-529215 100.00Invoice Total: 100.009/28/2023 7,146.08Invoice Description Account PO or Contract Line Item Amount69136 PARTS & MAINTENANCE 055-050-586-529000- 240081 6,557.64Invoice Total: 6,557.6469247 PARTS & MAINTENANCE 055-050-586-529000- 240081 588.44Invoice Total: 588.449/28/2023 828.55Invoice Description Account PO or Contract Line Item Amount202200 AUTO PARTS 011-040-420-522000 240014 140.27Invoice Total: 140.27202432 AUTO PARTS 011-040-420-522000 240014 436.91Invoice Total: 436.91202857 AUTO PARTS 011-040-420-522000 240014 113.60Invoice Total: 113.60203008 AUTO PARTS 011-040-420-522000 240014 103.85Invoice Total: 103.85VENDOR - 309 - NAPA AUTO PARTS PAYMENT # 611779VENDOR - 7488 - LA AUTO BODY PAYMENT # 611776VENDOR - 7223 - MICHELLE YBARRA PAYMENT # 611777VENDOR - 2316 - MITECH CONTROLS PAYMENT # 611778Page 9 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023203063 AUTO PARTS 011-040-420-522000 240014 33.92Invoice Total: 33.929/28/2023 3,750.00Invoice Description Account PO or Contract Line Item Amount092523 HEALTH & WELLNESS EMPLOYEE EVENT (BALANCE)011-010-120-529670 20240137 3,750.00Invoice Total: 3,750.009/28/2023 316.00Invoice Description Account PO or Contract Line Item Amount80376854 ACCT N23-0940273978 MEDICAL SERVICES 011-010-120-529700 316.00Invoice Total: 316.009/28/2023 6,460.80Invoice Description Account PO or Contract Line Item Amount3122246 TEMPORARY STAFFING WEEK ENDING 09/10/23055-050-595-529215 20230183 3,230.40Invoice Total: 3,230.403122522 TEMPORARY STAFFING WEEK ENDING 09/17/23055-050-595-529215 20230183 3,230.40Invoice Total: 3,230.409/28/2023 997.96Invoice Description Account PO or Contract Line Item AmountB23I047 TESTING SERVICES 055-050-586-520232- 20240041 997.96Invoice Total: 997.969/28/2023 1,721.71Invoice Description Account PO or Contract Line Item AmountVENDOR - 7584 - POCH STAFFING, INC PAYMENT # 611782VENDOR - 470 - POSITIVE LAB SERVICE PAYMENT # 611783VENDOR - 7252 - PURE PROCESS FILTRATION, INC PAYMENT # 611784VENDOR - 5914 - NBC CONSULTING, INC PAYMENT # 611780VENDOR - 6586 - OCCUPATIONAL HEALTH CENTERS OF PAYMENT # 611781Page 10 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/202385120 FILTER SUPPLIES 055-050-586-529003- 240082 1,721.71Invoice Total: 1,721.719/28/2023 86.00Invoice Description Account PO or Contract Line Item Amount072423 LIVE SCAN REIMBURSEMENT 011-010-120-529215 86.00Invoice Total: 86.009/28/2023 100.00Invoice Description Account PO or Contract Line Item Amount091323 ATTENDANCE STIPEND VCFGC MEETING 09.13.23011-010-140-529215 100.00Invoice Total: 100.009/28/2023 4,462.50Invoice Description Account PO or Contract Line Item Amount13561 ERP IMPLEMENTATION CONSULTANT 07/23011-010-110-529210 FI-0034 4,462.50Invoice Total: 4,462.509/28/2023 3,279.94Invoice Description Account PO or Contract Line Item Amount90038465 THERMAL IMAGING MONOCULAR 011-030-300-522000 240157 3,279.94Invoice Total: 3,279.949/28/2023 70.56Invoice Description Account PO or Contract Line Item Amount90036880 THERMAL IMAGING MONOCULAR HARDCASE011-030-300-522000 240157 70.56Invoice Total: 70.56VENDOR - 7680 - SELLMARK CORPORATION PAYMENT # 611788VENDOR - 7680 - SELLMARK CORPORATION PAYMENT # 611789VENDOR - 7695 - RAFAEL SEPULVEDA PAYMENT # 611785VENDOR - 6717 - RONIT DAHAN-EDRY PAYMENT # 611786VENDOR - 7057 - SDI PRESENCE, LLC PAYMENT # 611787Page 11 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/28/2023 392.05Invoice Description Account PO or Contract Line Item Amount73995 FRONT AXLE REPAIR 011-040-420-522000 240008 22.0573995 FRONT AXLE REPAIR 011-040-420-529000 240008 275.00Invoice Total: 297.0574857 FRONT WHEEL ALIGNMENT 011-040-420-529000 240008 95.00Invoice Total: 95.009/28/2023 1,791.50Invoice Description Account PO or Contract Line Item Amount090623 PARKING REVENUE DISTRIBUTION 08/23 011-030-300-529220 1,791.50Invoice Total: 1,791.509/28/2023 595.35Invoice Description Account PO or Contract Line Item Amount2602202 REMOTE GRIP SWITCHES 011-030-300-522000 595.35Invoice Total: 595.359/28/2023 251.00Invoice Description Account PO or Contract Line Item Amount436012563 PEST CONTROL SERVICES 011-040-415-529000 CS-1408 95.00Invoice Total: 95.00436299726 PEST CONTROL SERVICES 011-040-415-529000 CS-1408 156.00Invoice Total: 156.009/28/2023 2,780.00Invoice Description Account PO or Contract Line Item AmountINV202300968 METER REPROGRAMMING 055-050-586-529000- 20240081 2,780.00Invoice Total: 2,780.00VENDOR - 7664 - TRIMARK ASSOCIATES, INC PAYMENT # 611794VENDOR - 5419 - SUPERIOR CT OF CAL OF LA PAYMENT # 611791VENDOR - 1371 - SUREFIRE, LLC PAYMENT # 611792VENDOR - 6985 - THE TERMINIX INTERNATIONAL PAYMENT # 611793VENDOR - 1973 - STEVEN J. BURRIS PAYMENT # 611790Page 12 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/28/2023 977.16Invoice Description Account PO or Contract Line Item Amount091923 RETIREE HEALTH REIMBURSEMENT Q3 2023011-010-120-513035 977.16Invoice Total: 977.169/28/2023 2,912.00Invoice Description Account PO or Contract Line Item Amount17545 CAR WASH SERVICES 011-040-420-527000 20240053 2,912.00Invoice Total: 2,912.00VENDOR - 1799 - VICTOR VASQUEZ PAYMENT # 611795VENDOR - 6372 - XPRESS WASH, INC PAYMENT # 611796Page 13 of 31 9,024,589.229/22/2023 1,443.60Invoice Description Account PO or Contract Line Item Amount87103 CROSSING GUARD SERVICES 08/6/23-8/19/23011-010-160-529215 20240119 1,443.60Invoice Total: 1,443.609/22/2023 37,842.50Invoice Description Account PO or Contract Line Item Amount58 GRAFFITI REMOVAL 07/23 011-040-430-529215 20240066 9,045.00Invoice Total: 9,045.0060 GRAFFITI REMOVAL 08/23 011-040-430-529215 20240066 6,918.75Invoice Total: 6,918.7561 GRAFFITI REMOVAL 08/23 011-040-430-529215 20240066 7,278.75Invoice Total: 7,278.7562 GRAFFITI REMOVAL 08/23 011-040-430-529215 20240066 8,775.00Invoice Total: 8,775.0064 GRAFFITI REMOVAL 09/23 011-040-430-529215 20240066 5,825.00Invoice Total: 5,825.009/22/2023 162.50Invoice Description Account PO or Contract Line Item Amount974920 LEGAL SERVICES 011-010-115-529200 LD-0036-1 162.50Invoice Total: 162.509/22/2023 141.88Invoice Description Account PO or Contract Line Item Amount082123 WOMEN LEADERS IN LAW ENFORCEMENT (WLLE) CONFERENCE011-030-300-529500 141.88Invoice Total: 141.88VENDOR - 5506 - BEST BEST & KRIEGER, LLP PAYMENT # 15786VENDOR - 7244 - BRITTANY GONZALEZ PAYMENT # 15787CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023ELECTRONIC TOTAL:VENDOR - 1490 - ALL CITY MANAGEMENT SERVICES, INC. PAYMENT # 15784VENDOR - 7393 - APPLY THE PRESSURE GROUP PAYMENT # 15785Page 14 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/22/2023 25,655.00Invoice Description Account PO or Contract Line Item Amount107032 AUGUST 2023 055-050-590-520160 25,655.00Invoice Total: 25,655.009/22/2023 34,062.50Invoice Description Account PO or Contract Line Item Amount08231347301 AUGUST 2023 055-050-590-520160 34,062.50Invoice Total: 34,062.509/22/2023 646.73Invoice Description Account PO or Contract Line Item Amount4164266623 UNIFORM RENTAL SERVICE 055-050-586-524000- LP-0663 224.634164266623 UNIFORM RENTAL SERVICE 056-060-600-524000 LP-0663 79.154164266623 UNIFORM RENTAL SERVICE 058-070-700-524000 LP-0663 155.074164266623 UNIFORM RENTAL SERVICE 055-050-550-524000 LP-0663 15.364164266623 UNIFORM RENTAL SERVICE 055-050-555-524000 LP-0663 172.52Invoice Total: 646.739/22/2023 38,737.50Invoice Description Account PO or Contract Line Item Amount5012954 AUGUST 2023 055-050-590-520160 38,737.50Invoice Total: 38,737.509/22/2023 16.00Invoice Description Account PO or Contract Line Item Amount080823 2 DAY BASIC PEER SUPPORT TRAINING 011-030-300-529500 16.00Invoice Total: 16.00VENDOR - 6661 - CYNTHIA MACIEL PAYMENT # 15792VENDOR - 6298 - CIMA ENERGY, LP PAYMENT # 15789VENDOR - 5490 - CINTAS CORPORATION NO. 2 PAYMENT # 15790VENDOR - 7099 - CRC MARKETING, INC PAYMENT # 15791VENDOR - 2060 - CALPINE CORPORATION PAYMENT # 15788Page 15 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/22/2023 2,300.00Invoice Description Account PO or Contract Line Item Amount116094000316 PUBLIC WORKS CONFERENCE PROJECT 011-040-415-660000 20230136 2,300.00Invoice Total: 2,300.009/22/2023 172,944.73Invoice Description Account PO or Contract Line Item Amount92019416 FIBER OPTICS NETWORK EQUIPMENT 059-080-800-660000 20230184 172,944.73Invoice Total: 172,944.739/22/2023 40.00Invoice Description Account PO or Contract Line Item Amount080923 TRAINING: IDI LEVEL II INTERMEDIATE CORE COURSE011-030-300-529500 40.00Invoice Total: 40.009/22/2023 4,999.61Invoice Description Account PO or Contract Line Item AmountINV243132 SECURITY AWARENESS TRAINING SUBSCRIPTION011-010-110-529110 240159 4,999.61Invoice Total: 4,999.619/22/2023 24.45Invoice Description Account PO or Contract Line Item Amount128322 PARTS & SUPPLIES 011-040-420-522000 240123 12.22Invoice Total: 12.22128324 PARTS & SUPPLIES 011-040-420-522000 240123 12.23Invoice Total: 12.239/22/2023 158.38Invoice Description Account PO or Contract Line Item AmountVENDOR - 7299 - MELISSA HERNANDEZ PAYMENT # 15798VENDOR - 1956 - IGNACIO ESTRADA III PAYMENT # 15795VENDOR - 6531 - KNOWBE4, INC PAYMENT # 15796VENDOR - 804 - LB JOHNSON INDUSTRIAL HARDWARE PAYMENT # 15797VENDOR - 7533 - DAMION PASION JONES PAYMENT # 15793VENDOR - 1701 - FUJITSU NETWORK COMMUNICATIONS PAYMENT # 15794Page 16 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023082123 WOMEN LEADERS IN LAW ENFORCEMENT (WLLE) CONFERENCE011-030-300-529500 158.38Invoice Total: 158.389/22/2023 122,178.10Invoice Description Account PO or Contract Line Item Amount5172 AUGUST 2023 055-050-590-520160 122,178.10Invoice Total: 122,178.109/22/2023 3,980.00Invoice Description Account PO or Contract Line Item AmountCOV4255 ANNUAL UPS TESTING 055-050-586-529000- 20240105 3,980.00Invoice Total: 3,980.009/22/2023 16.00Invoice Description Account PO or Contract Line Item Amount053023 TRAINING: ADVANCE ROADSIDE IMPAIRED DRIVING ENFORC011-030-300-529500 16.00Invoice Total: 16.009/22/2023 1,447.18Invoice Description Account PO or Contract Line Item AmountS100211069002PARTS & SUPPLIES 058-070-700-529000 240027 1,378.56Invoice Total: 1,378.56S100215189001PARTS & SUPPLIES 058-070-700-522000 240027 68.62Invoice Total: 68.629/22/2023 65,493.11Invoice Description Account PO or Contract Line Item AmountVENDOR - 6446 - RAYMOND GODOY PAYMENT # 15801VENDOR - 6340 - S & J SUPPLY COMPANY, INC PAYMENT # 15802VENDOR - 2517 - SCPPA PAYMENT # 15803VENDOR - 6318 - MIECO, LLC PAYMENT # 15799VENDOR - 6248 - MILLENNIUM UPS, LLC PAYMENT # 15800Page 17 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20230923 RESOLUTION BILLING 09/23 055-050-580-529550 46,887.210923 RESOLUTION BILLING 09/23 055-050-590-529215 4,801.120923 RESOLUTION BILLING 09/23 055-050-580-529215 660.000923 RESOLUTION BILLING 09/23 055-050-590-529215 1,114.610923 RESOLUTION BILLING 09/23 055-050-580-529215 5,450.000923 RESOLUTION BILLING 09/23 055-050-580-529215 5,450.000923 RESOLUTION BILLING 09/23 055-050-580-529670 1,130.17Invoice Total: 65,493.119/22/2023 32,478.70Invoice Description Account PO or Contract Line Item AmountPHL0923 AUGUST 2023 055-050-590-520154 32,478.70Invoice Total: 32,478.709/22/2023 768.38Invoice Description Account PO or Contract Line Item Amount082123 WOMEN LEADERS IN LAW ENFORCEMENT CONFERENCE011-030-300-529500 768.38Invoice Total: 768.389/22/2023 265,938.51Invoice Description Account PO or Contract Line Item Amount091123 AUGUST 2023 055-050-590-525022 265,938.51Invoice Total: 265,938.519/22/2023 1,000.00Invoice Description Account PO or Contract Line Item Amount202308GS023 AUGUST 2023 055-050-590-520160 1,000.00Invoice Total: 1,000.009/22/2023 4,615.20VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15807VENDOR - 7110 - WATERLINE TECHNOLOGIES, INC PAYMENT # 15808VENDOR - 2517 - SCPPA PAYMENT # 15804VENDOR - 6887 - TERESA FLORES PAYMENT # 15805VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15806Page 18 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023Invoice Description Account PO or Contract Line Item Amount5646820 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375646821 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 404.84Invoice Total: 404.845646822 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375646825 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375646828 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375646830 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375649436 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375649442 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375649443 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375649460 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 337.37Invoice Total: 337.375651823 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 364.35Invoice Total: 364.355651824 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 377.85Invoice Total: 377.855651826 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 431.83Invoice Total: 431.839/22/2023 227,295.46Invoice Description Account PO or Contract Line Item AmountVENDOR - 7489 - WEA CA PC PAYMENT # 15809Page 19 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023INV0076 PUBLIC HEALTH SERVICES 011-020-200-529230- 20240109 187,110.00Invoice Total: 187,110.00INV0077 HEALTH OFFICER SERVICES 08/23 011-020-200-529230- HD-0054 5,650.00Invoice Total: 5,650.00INV0078 PUBLIC HEALTH SERVICES 09/23 011-020-200-529230- 20240109 34,535.46Invoice Total: 34,535.469/22/2023 1,380.93Invoice Description Account PO or Contract Line Item Amount1823030-02 AIR CONDITIONING SERVICE & REPAIR 011-040-415-529000 CS-1500 940.50Invoice Total: 940.50910561 AIR CONDITIONING SERVICE & REPAIR 011-040-415-529000 CS-1500 440.43Invoice Total: 440.439/19/2023 2,925,365.52Invoice Description Account PO or Contract Line Item Amount230176 ELECTRIC SYSTEM MAINTENANCE 08/23 055-000-000-200400 LP-0761-1 2,925,365.52Invoice Total: 2,925,365.529/22/2023 1,467,245.77Invoice Description Account PO or Contract Line Item Amount202309193161229002INITIAL CHARGES 06/23 055-050-590-520150 (640.59)202309193161229002INITIAL CHARGES 06/23 055-050-590-520170 (146.43)202309193161229002INITIAL CHARGES 06/23 055-050-590-520190 (38.22)202309193161229002INITIAL CHARGES 09/23 055-050-590-520150 430,360.99202309193161229002INITIAL & REVISED CHARGES 055-050-590-520170 4,508.08VENDOR - 6120 - WESTERN ALLIED CORPORATION PAYMENT # 15810VENDOR - 3049 - PETRELLI ELECTRIC, INC PAYMENT # 15816VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 15817Page 20 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023202309193161229002INITIAL CHARGES 09/23 055-050-590-520190 4,838.00202309193161229002INITIAL CHARGES 09/23 055-050-590-520210 10,605.78202309193161229002INITIAL CHARGES 08/23 055-050-590-520170 (43,482.78)202309193161229002INITIAL CHARGES 08/23 055-050-590-520150 932,215.56202309193161229002INITIAL CHARGES 08/23 055-050-590-520180 116,105.63202309193161229002INITIAL CHARGES 08/23 055-050-590-520190 73.51202309193161229002INITIAL CHARGES 08/23 055-050-590-520210 3,608.61202309193161229002INITIAL CHARGES 08/23 055-050-590-520240 9,237.63Invoice Total: 1,467,245.779/22/2023 584,669.50Invoice Description Account PO or Contract Line Item Amount4101043 NATURAL GAS 08/23 055-050-590-520160 584,669.50Invoice Total: 584,669.509/27/2023 155,850.00Invoice Description Account PO or Contract Line Item Amount21291356 AUGUST 2023 055-050-590-520160 155,850.00Invoice Total: 155,850.009/27/2023 863.63Invoice Description Account PO or Contract Line Item Amount21908 OPERATING EXPENSES 08/23 055-050-585-529215 863.63Invoice Total: 863.63VENDOR - 6262 - MERCURIA ENERGY AMERICA, LLC PAYMENT # 15818VENDOR - 1994 - BP ENERGY COMPANY PAYMENT # 15819VENDOR - 2079 - SO CAL JOINT POLE COMMITTEE PAYMENT # 15820Page 21 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/27/2023 965,400.00Invoice Description Account PO or Contract Line Item AmountGASI0018390301REVAUGUST 2023 055-050-590-520160 965,400.00Invoice Total: 965,400.009/28/2023 7,254.08Invoice Description Account PO or Contract Line Item AmountIVC33203 TPA FEES 10/23 011-010-120-529220 7,254.08Invoice Total: 7,254.089/28/2023 3,696.00Invoice Description Account PO or Contract Line Item Amount20194 TRAFFIC SIGNAL MAINTENANCE 08/23 011-040-430-529000 CS-1303 3,696.00Invoice Total: 3,696.009/28/2023 643.77Invoice Description Account PO or Contract Line Item Amount4167790868 UNIFORM RENTAL SERVICE 055-050-586-524000- LP-0663 224.634167790868 UNIFORM RENTAL SERVICE 056-060-600-524000 LP-0663 79.154167790868 UNIFORM RENTAL SERVICE 058-070-700-524000 LP-0663 153.324167790868 UNIFORM RENTAL SERVICE 055-050-550-524000 LP-0663 15.364167790868 UNIFORM RENTAL SERVICE 055-050-555-524000 LP-0663 171.31Invoice Total: 643.779/28/2023 18,340.50Invoice Description Account PO or Contract Line Item Amount30022594 AUGUST 2023 055-050-590-520160 18,340.50Invoice Total: 18,340.50VENDOR - 5490 - CINTAS CORPORATION NO. 2 PAYMENT # 15824VENDOR - 2143 - CITY OF PASADENA PAYMENT # 15825VENDOR - 6086 - MACQUARIE ENERGY NORTH AMERICA PAYMENT # 15821VENDOR - 4303 - ATHENS INSURANCE SERVICES, INC PAYMENT # 15822VENDOR - 7026 - BEAR ELECTRICAL SOLUTIONS, INC PAYMENT # 15823Page 22 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/28/2023 13,349.00Invoice Description Account PO or Contract Line Item Amount100223 WASTEWATER TREATMENT SURCHARGE FY 23-24055-050-586-520232- 13,349.00Invoice Total: 13,349.009/28/2023 205.00Invoice Description Account PO or Contract Line Item AmountB3730594 PUBLICATION SERVICES 011-040-430-525000 205.00Invoice Total: 205.009/28/2023 332.49Invoice Description Account PO or Contract Line Item Amount155943 PARKING CITATION PROCESSING 08/23 011-030-300-529220 PD-0180 332.49Invoice Total: 332.499/28/2023 26,185.50Invoice Description Account PO or Contract Line Item Amount14445 DATA LOSS PREVENTION 011-010-110-529110 240146 26,185.50Invoice Total: 26,185.509/28/2023 2,188.75Invoice Description Account PO or Contract Line Item Amount364779 PROFESSIONAL SERVICES 08/23 055-050-580-529225 20240064 2,188.75Invoice Total: 2,188.759/28/2023 276.00Invoice Description Account PO or Contract Line Item Amount20451 ENVIRONMENTAL SERVICES 011-040-415-529000 CS-1377 276.00Invoice Total: 276.00VENDOR - 6519 - EN ENGINEERING, LLC PAYMENT # 15830VENDOR - 4438 - FLEMING ENVIRONMENTAL, INC PAYMENT # 15831VENDOR - 947 - DAILY JOURNAL CORPORATION PAYMENT # 15827VENDOR - 6191 - DATA TICKET, INC PAYMENT # 15828VENDOR - 4484 - DIGITAL SCEPTER CORPORATION PAYMENT # 15829VENDOR - 1085 - COUNTY SANITATION DISTRICTS OF LA PAYMENT # 15826Page 23 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/28/2023 1,787.77Invoice Description Account PO or Contract Line Item Amount154671 PARTS & SUPPLIES 058-070-700-529000 230296 1,787.77Invoice Total: 1,787.779/28/2023 2,074.95Invoice Description Account PO or Contract Line Item Amount9795258905 PARTS & SUPPLIES 011-040-415-522000 240117 153.96Invoice Total: 153.969827961898 PARTS & SUPPLIES 011-040-415-522000 240117 415.65Invoice Total: 415.659835162794 PARTS 011-040-415-522000 240117 184.40Invoice Total: 184.409842307135 PARTS & SUPPLIES 011-040-415-522000 240117 688.75Invoice Total: 688.759843519910 PARTS & SUPPLIES 011-040-415-522000 240117 323.28Invoice Total: 323.289845670653 PARTS & SUPPLIES 011-040-415-522000 240117 308.91Invoice Total: 308.919/28/2023 3,750.00Invoice Description Account PO or Contract Line Item AmountSEP21202330147DAILY DATA ANNUAL SUBSCRIPTION 055-050-590-529600 3,750.00Invoice Total: 3,750.009/28/2023 440.00Invoice Description Account PO or Contract Line Item Amount092623 TUITION REIMBURSEMENT 011-010-120-529680 440.00Invoice Total: 440.00VENDOR - 1712 - GRAINGER, CO PAYMENT # 15833VENDOR - 55 - INTELLIGENCE PRESS, INC PAYMENT # 15834VENDOR - 1668 - LORENZO GAYTAN PAYMENT # 15835VENDOR - 399 - GARVEY EQUIPMENT COMPANY PAYMENT # 15832Page 24 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/28/2023 9,418.00Invoice Description Account PO or Contract Line Item Amount103671 GROUNDS MAINTENANCE 07/23 011-040-415-529000 CS-1413 4,709.00Invoice Total: 4,709.00104126 GROUNDS MAINTENANCE 08/23 011-040-415-529000 CS-1413 4,709.00Invoice Total: 4,709.009/28/2023 2,621.15Invoice Description Account PO or Contract Line Item Amount28290984 SPECIALTY GASES 055-050-586-529000- LP-0790 1,167.36Invoice Total: 1,167.3628298806 SPECIALTY GASES 055-050-586-529000- LP-0790 1,044.83Invoice Total: 1,044.8328339403 SPECIALTY GASES 055-050-586-529000- LP-0790 408.96Invoice Total: 408.969/28/2023 4,339.05Invoice Description Account PO or Contract Line Item Amount29471 LIFTGATE INSTALLATION 011-040-420-522000 240170 3,109.0529471 LIFTGATE INSTALLATION 011-040-420-529000 240170 1,230.00Invoice Total: 4,339.059/28/2023 300.00Invoice Description Account PO or Contract Line Item Amount092023 RESERVE OFFICER UNIFORM STIPEND 07/23011-030-300-524000 300.00Invoice Total: 300.009/28/2023 1,078.92VENDOR - 403 - RICHARD VELASQUEZ PAYMENT # 15839VENDOR - 3900 - RICHARDS, WATSON & GERSHON PAYMENT # 15840VENDOR - 6422 - MARIPOSA LANDSCAPES, INC PAYMENT # 15836VENDOR - 6520 - MATHESON TRI-GAS, INC PAYMENT # 15837VENDOR - 4111 - PACIFIC COMMERCIAL TRUCK BODY PAYMENT # 15838Page 25 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023Invoice Description Account PO or Contract Line Item Amount244135 PROFESSIONAL SERVICES 08/23 095-095-905-705020- 1,078.92Invoice Total: 1,078.929/28/2023 10,816.00Invoice Description Account PO or Contract Line Item Amount10246 SECURITY SERVICES 07/23 011-040-415-529215 20230234 10,816.00Invoice Total: 10,816.009/28/2023 218.30Invoice Description Account PO or Contract Line Item Amount27611 BUSINESS CARDS 011-040-400-522000 240155 108.6127611 BUSINESS CARDS 011-040-405-522000 240155 109.69Invoice Total: 218.309/28/2023 100.00Invoice Description Account PO or Contract Line Item Amount091323 ATTENDANCE STIPEND VCFGC MEETING 09.13.23011-010-140-529215 100.00Invoice Total: 100.009/28/2023 10,949.27Invoice Description Account PO or Contract Line Item AmountIN198903 INTERNET SERVICE PROVIDER 059-080-800-520173 20240045 5,471.47Invoice Total: 5,471.47IN201502 INTERNET SERVICE PROVIDER 059-080-800-520173 20240045 5,477.80Invoice Total: 5,477.809/28/2023 500.00Invoice Description Account PO or Contract Line Item AmountVENDOR - 7663 - WEST SOTO STREET PARTNERS PAYMENT # 15845VENDOR - 3775 - STAPLEMAN MEDIA SERVICES, INC. PAYMENT # 15842VENDOR - 5155 - STEVEN FROBERG PAYMENT # 15843VENDOR - 7343 - USIPCOMMUNICATION, LLC PAYMENT # 15844VENDOR - 6198 - S&S LABOR FORCE, INC PAYMENT # 15841Page 26 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023091923 RENTAL FEE 10/23 055-050-595-529703- 20240080 500.00Invoice Total: 500.009/28/2023 50,647.50Invoice Description Account PO or Contract Line Item Amount182303001 AIR CONDITIONING SERVICE & REPAIR 011-040-415-529000 CS-1500 17,869.50Invoice Total: 17,869.501823030A01 AIR CONDITIONING SERVICE & REPAIR 011-040-415-529000 CS-1500 7,904.00Invoice Total: 7,904.00910479 AIR CONDITIONING SERVICE & REPAIR 011-040-415-529000 CS-1500 24,874.00Invoice Total: 24,874.009/29/2023 678,425.27Invoice Description Account PO or Contract Line Item Amount202309263161327668RECALC CHARGES 06/23 055-050-590-520150 (2,778.99)202309263161327668RECALC CHARGES 06/23 055-050-590-520170 411.88202309263161327668RECALC CHARGES 06/23 055-050-590-520190 192.28202309263161327668INITIAL CHARGES 09/23 055-050-590-520170 (3,829.31)202309263161327668INITIAL CHARGES 09/23 055-050-590-520190 4,455.93202309263161327668INITIAL CHARGES 09/23 055-050-590-520210 11,586.60202309263161327668INITIAL CHARGES 09/23 055-050-590-520150 668,386.88Invoice Total: 678,425.279/28/2023 91.58Invoice Description Account PO or Contract Line Item AmountVENDOR - 714 - CALPERS PAYMENT # 15917VENDOR - 6120 - WESTERN ALLIED CORPORATION PAYMENT # 15846VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 15848Page 27 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023100000017276348MONTHLY EXPENSE OF UAL (PROSECUTOR CLASSIC)011-010-115-512020 91.58Invoice Total: 91.589/28/2023 396,325.00Invoice Description Account PO or Contract Line Item Amount100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-010-100-512020 1,743.83100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-010-105-512020 17,081.61100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-010-125-512020 7,728.34100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-010-130-512020 26,751.94100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-010-115-512020 4,359.58100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-010-120-512020 12,325.71100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-030-300-512020 20,925.96100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-040-400-512020 15,020.72100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-040-405-512020 12,325.71100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-040-430-512020 30,794.45100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-040-420-512020 7,054.59100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-040-435-512020 792.65100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-040-410-512020 4,438.84100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-040-415-512020 6,222.30VENDOR - 714 - CALPERS PAYMENT # 15918Page 28 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)059-080-800-512020 198.16100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-020-200-512020 15,853.00100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)058-070-700-512020 27,227.53100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)056-060-600-512020 13,356.15100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-575-512020 6,658.26100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-595-512020 4,478.47100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-550-512020 5,588.18100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-555-512020 30,160.33100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-570-512020 1,228.61100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-580-512020 22,669.77100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)011-010-110-512020 13,039.09100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-585-512020 19,895.52100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-586-512020- 51,522.25100000017276499MONTHLY EXPENSE OF UAL (MISC CLASSIC & PREPA)055-050-590-512020 16,883.45Invoice Total: 396,325.009/28/2023 382,646.92Invoice Description Account PO or Contract Line Item Amount100000017276531MONTHLY EXPENSE OF UAL (FIRE CLASSSIC)011-030-305-512020 382,646.92Invoice Total: 382,646.92VENDOR - 714 - CALPERS PAYMENT # 15919Page 29 of 31 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/20239/28/2023 919.50Invoice Description Account PO or Contract Line Item Amount100000017276515MONTHLY EXPENSE OF UAL (FIRE PEPRA) 011-030-305-512020 919.50Invoice Total: 919.509/28/2023 248,987.08Invoice Description Account PO or Contract Line Item Amount100000017276507MONTHLY EXPENSES OF UAL (POLICE CLASSIC)011-030-300-512020 248,987.08Invoice Total: 248,987.089/28/2023 520.50Invoice Description Account PO or Contract Line Item Amount100000017276525MONTHLY EXPENSES OF UAL (POLICE PEPRA)011-030-300-512020 520.50Invoice Total: 520.50VENDOR - 714 - CALPERS PAYMENT # 15920VENDOR - 714 - CALPERS PAYMENT # 15921VENDOR - 714 - CALPERS PAYMENT # 15922Page 30 of 31 FUND EARLY CHECKS TOTALELECTRONIC TOTALGRAND TOTAL011 - GENERAL $ 120,559.03 $ 1,222,516.46 $ 1,343,075.49 055 - LIGHT & POWER $ 41,382.99 $ 7,568,001.16 $ 7,609,384.15 056 - GAS $ 13,514.45 $ 13,514.45 058 - WATER $ 2,722.42 $ 35,386.07 $ 38,108.49 059 - FIBER $ 184,092.16 $ 184,092.16 095 - SEWC JPA $ 1,720.00 $ 1,078.92 $ 2,798.92 $ 166,384.44 $ 9,024,589.22 $ 9,190,973.66 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 119DATE 11/7/2023TotalPage 31 of 31 City Council Agenda Report Meeting Date:November 7, 2023 From:Scott Williams, Director of Finance Department:Finance Submitted by:Efren Peregrina Renteria, Finance Specialist Subject Redevelopment Agency Obligation Retirement Account Warrant Register Recommendation Approve Redevelopment Agency Obligation Retirement Account Warrant Register No. 67, for the period of July 9 through September 30, 2023, and consisting of ratification of electronic payments totaling $1,000. Background Vernon Municipal Code Section 2.32.060 indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Redevelopment Agency Obligation Retirement Account Warrant Register No. 67 covering claims and demands presented during the period of July 9 through September 30, 2023, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact The fiscal impact of approving Redevelopment Agency Obligation Retirement Account Warrant Register No. 67, totals $1,000. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on RDA Obligation Retirement Account Warrant Register No. 67. Attachments 1. Redevelopment Agency Obligation Retirement Account Warrant Register No. 67 RDA OBLIGATION RETIREMENT ACCOUNTCity of VernonNo.67I hereby Certify: that claims or demands covered by the This is to certify that the claims or demandsabove listed warrants have been audited as to accuracy covered by the above listed warrants have beenand availability of funds for payments thereof; and that audited by the City Council of the City of Vernonsaid claims or demands are accurate and that funds are and that all of said warrants are approved for pay-available for payments thereof. ments except Warrant Numbers:Scott A. WilliamsDATEDirector of Finance / City TreasurerDATEDate:Page 1 of 1RDA ACCOUNT 67 : Warrant10/30/2023 1,000.009/8/2023 1,000.00Invoice Description Account PO or Contract Line Item Amount4161217242090120 SB1029 FILING RDA TAX ALLOCATION BONDS 2022 SERIES090-090-900-5292200 FI-0033 1,000.00Invoice Total: 1,000.00CITY OF VERNONRDA OBLIGATION RETIREMENT ACCOUNTWARRANT REGISTER NO. 67DATE 11/07/2023ELECTRONIC TOTAL:VENDOR - 1413 - BLX GROUP, LLC PAYMENT # 15717Page 1 of 2 FUND EARLY CHECKS TOTAL ELECTRONIC TOTALGRAND TOTAL090 - RDA $ - $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 CITY OF VERNONRDA OBLIGATION RETIREMENT ACCOUNTWARRANT REGISTER NO. 67DATE 11/07/2023TotalPage 2 of 2 City Council Agenda Report Meeting Date:November 7, 2023 From:Daniel S. Wall, P.E., Director of Public Works Department:Public Works Submitted by:Rosa Garibay, Permit Technician Subject Public Works Department Monthly Report Recommendation Receive and file the September 2023 Building Report. Background The attached building report consists of total issued permits, major projects, demolition permits, new building permits and certificates of occupancy status reports for the month of September 2023. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Public Works Department September 2023 Building Report Construction Value Number of Permits Permit Fees Collected Year to Date Fees Year to Date Permits Construction Value Number of Permits Permit Fees Collected Year to Date Fees Year to Date Permits Permit Difference Valuation Difference July 3,142,154$ 32 -$ 32 2,812,203$ 36 42,235$ 42,235$ 36 13%-11% August 12,576,749$ 59 -$ 91 3,884,905$ 35 45,085$ 87,320$ 71 -22%-69% September 18,150,011$ 59 -$ 150 52,180,758$ 39 476,571$ 563,891$ 110 -27%187% October 6,149,088$ 53 -$ 203 November 2,912,883$ 38 -$ 241 December 1,673,193$ 16 -$ 257 January 2,905,362$ 29 -$ 286 February 7,609,375$ 39 -$ 325 March 8,123,602$ 39 -$ 364 April 13,792,618$ 44 134,015$ 134,015$ 408 May 30,439,792$ 35 257,268$ 391,283$ 443 June 39,412,017$ 35 312,084$ 703,366$ 478 FY 2022/2023 FY 2023/2024 Year to Date Monthly Report Summary City of Vernon Building Division 0 10 20 30 40 50 60 70 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 Monthly FY 2022/2023 Fees Collected FY 2023/2024 Fees Collected FY 2022/2023 Number of Permits FY 2023/2024 Number of Permits 0 100 200 300 400 500 600 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 Year to Date FY 2022/2023 Permit Fees Collected FY 2023/2024 Permit Fees Collected FY 2022/2023 Year to Date Permits FY 2023/2024 Year to Date Permits PERMIT ISSUANCE SUMMARY (09/01/2023 TO 09/30/2023) FOR CITY OF VERNON Permit Type Permit Work Class*Permits Issued Square Feet Valuation Fees Paid Certificate of Occupancy $10,373.00 $0.00 0 13Certificate of Occupancy $10,373.00 $0.00 0 13CERTIFICATE OF OCCUPANCY TOTAL: Commercial $419,383.95 $48,400,000.00 0 1New Construction $419,383.95 $48,400,000.00 0 1COMMERCIAL TOTAL: Contractor Declaration $0.00 $65,000.00 0 31Contractor Declaration $0.00 $65,000.00 0 31CONTRACTOR DECLARATION TOTAL: Demolition $801.34 $20,000.00 254,895 2Demolition $801.34 $20,000.00 254,895 2DEMOLITION TOTAL: Electrical $6,378.91 $187,950.00 0 7Electrical $6,378.91 $187,950.00 0 7ELECTRICAL TOTAL: Engineering $19,840.00 $27,088.00 0 17Encroachment Regular $4,960.00 $0.00 0 6Encroachment Utility $24,800.00 $27,088.00 0 23ENGINEERING TOTAL: Industrial $3,690.33 $295,000.00 8,350 3Remodel $3,690.33 $295,000.00 8,350 3INDUSTRIAL TOTAL: Industrial Wastewater $360.00 $0.00 0 2Industrial Wastewater $360.00 $0.00 0 2INDUSTRIAL WASTEWATER TOTAL: Mechanical $22,854.70 $1,971,350.00 0 4Mechanical $22,854.70 $1,971,350.00 0 4MECHANICAL TOTAL: Miscellaneous $14,894.19 $836,620.00 0 11Miscellaneous $14,894.19 $836,620.00 0 11MISCELLANEOUS TOTAL: Owners Declaration $0.00 $0.00 0 1Owners Declaration $0.00 $0.00 0 1OWNERS DECLARATION TOTAL: Plumbing $4,761.96 $119,837.99 0 8Plumbing $4,761.96 $119,837.99 0 8PLUMBING TOTAL: Roofing $3,805.93 $350,000.00 0 3Roofing $3,805.93 $350,000.00 0 3ROOFING TOTAL: Special Event $536.00 $0.00 76,425 4Special Event Permit * Double-click the Permit Work Class Name while in the browser to see Permit details for that Work Class. Page 1 of 24305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMIT ISSUANCE SUMMARY (09/01/2023 TO 09/30/2023) Permit Type Permit Work Class*Permits Issued Square Feet Valuation Fees Paid $536.00 $0.00 76,425 4SPECIAL EVENT TOTAL: $512,640.31 $52,272,845.99 339,670 113GRAND TOTAL: * Double-click the Permit Work Class Name while in the browser to see Permit details for that Work Class. Page 2 of 24305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) FOR CITY OF VERNON CERTIFICATE OF OCCUPANCY C-2020-1469 Type: Certificate of Occupancy District: Vernon Main Address:4578 49Th St Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6304017004 Vernon, CA 90058 Application Date: 04/01/2020 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $0.00 Last Inspection: 02/07/2022 Fee Total: $885.00 Finaled Date: 09/06/2023 Assigned To: Rosa Garibay Additional Info: Business License #: GBL-000293-2023 Construction Type: III-B Zone: I OCC Class: S-1 Variance: No CUP: No Parcel: 6304017004 Square Footage: 0.00 Health Department Approval: No Business License Application Number: GBL-000293-2023 Business Address: 4578 49th Street26653 Business Name: Nuconic Packaging, LLC dba Easy Pak, LLC Type of Business Operation: LLC Previous Use: Warehousing of plastic finished goods and raw materials Proposed Use: Warehousing of plastic finished goods and raw materials Describe Operation: Warehousing of plastic finished goods and raw materials Number of Stories: 1 Ground Floor (Sq. Ft.): 26653 Total Sq. Ft. of Building to be occupied.: 26653 Total Sq. Ft. of Building: 26653 Men: 5 Women: 2 Is the building presently occupied?: Yes Are you occupying the entire building?: Yes General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: Yes Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: Warehouse good plastic C-2021-1739 Type: Certificate of Occupancy District: Vernon Main Address:4519 Everett Ave Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6304022037 Vernon, CA 90058 Application Date: 07/19/2021 Zone: Issue Date: 09/11/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $0.00 Last Inspection: 08/23/2021 Fee Total: $1,046.00 Finaled Date: 09/11/2023 Assigned To: Rosa Garibay Additional Info: Business License #: GBL-011904 Construction Type: III-B Zone: I OCC Class: S-1 Variance: No CUP: No Parcel: 6304022037 Square Footage: 0.00 Health Department Approval: No Business License Application Number: GBL-011904 Business Address: 4519 Everett Avenue, Vernon, CA 9 Business Name: Gold Wing Trading, Inc. Type of Business Operation: Corporation Previous Use: Warehousing and distribution of general merchandise Proposed Use: Warehousing and distribution of general merchandise Page 1 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Describe Operation: Warehousing and distribution of general merchandise Number of Stories: 1 Ground Floor (Sq. Ft.): 69900 Total Sq. Ft. of Building to be occupied.: 38900 Men: 10 Women: 0 Is the building presently occupied?: No Are you occupying the entire building?: No General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No C-2021-1775 Type: Certificate of Occupancy District: Vernon Main Address:1951 Vernon Ave Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6302017043 Vernon, CA 90058 Application Date: 09/07/2021 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/07/2022 Valuation: $0.00 Last Inspection: 03/15/2022 Fee Total: $885.00 Finaled Date: 09/06/2023 Assigned To: Rosa Garibay Additional Info: Business License #: GBL-000288-2023 Construction Type: III-B Zone: I OCC Class: S-2 Variance: No CUP: No Parcel: 6302017043 Square Footage: 0.00 Health Department Approval: No Business License Application Number: GBL-000288-2023 Business Address: 1951 Vernon Avenue Business Name: Best Deal Brokerage LLC Dba Best Produce Type of Business Operation: LLC Previous Use: Warehousing and distribution of fruits and vegetables Proposed Use: Warehousing and distribution of fruits and vegetables Describe Operation: Warehousing and distribution of fruits and vegetables Number of Stories: 1 Ground Floor (Sq. Ft.): 130000 Total Sq. Ft. of Building to be occupied.: 12000 Men: 3 Women: 1 Is the building presently occupied?: Yes Are you occupying the entire building?: Yes General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: Wholesale of fresh fruit and vegetables Page 2 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) C-2022-1932 Type: Certificate of Occupancy District: Vernon Main Address:3450 Vernon Ave Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6303011052 Vernon, CA 90058 Application Date: 08/01/2022 Zone: Issue Date: 09/11/2023 Sq Ft: 0 Expiration: 01/30/2023 Valuation: $0.00 Last Inspection: 01/12/2023 Fee Total: $885.00 Finaled Date: 09/11/2023 Assigned To: Denise Palomares Additional Info: Application Reviewed By:: Denise Palomares Business License #: GBL-000305-2023 Construction Type: III-B Zone: I OCC Class: F-1, S-2 Building Vacant ~ 2 YR: No Parcel: 6303011052 Square Footage: 0.00 Health Department Approval: No Approved for OCC: Jan 30 2023 12:00AM Business License Application Number: GBL-000305-2023 Business Address: 3450 Vernon Avenue Business Name: California Ranch Foods Company Inc. Type of Business Operation: Corporation Previous Use: storage Proposed Use: Food processing Describe Operation: Food processing Number of Stories: 2 Ground Floor (Sq. Ft.): 33140 Mezzanine / Second Floor (Sq. Ft.): 9018 Total Sq. Ft. of Building to be occupied.: 42158 Men: 20 Women: 20 Is the building presently occupied?: Yes Are you occupying the entire building?: Yes General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: Yes Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: Food processing and storage C-2023-1992 Type: Certificate of Occupancy District: Vernon Main Address:4726 Everett Court Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6304025036 Vernon, CA 90058 Application Date: 01/23/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 10/31/2023 Valuation: $0.00 Last Inspection: 03/24/2023 Fee Total: $885.00 Finaled Date: 09/28/2023 Assigned To: Denise Palomares Additional Info: Application Reviewed By:: Denise Palomares Business License #: GBL-000337-2023 Construction Type: V-B Zone: I OCC Class: F-1 Type of Use: Garment Cutting Building Vacant ~ 2 YR: No Parcel: 6304025009 Square Footage: 0.00 Health Department Approval: Yes Health Department Comments: APPROVED IN EDEN Approved for OCC: Sep 27 2023 12:00AM Business License Application Number: GBL-000337-2023 Business Address: 4726 Everett Court Business Name: TMS Cutting & Fusing, Inc. Type of Business Operation: Corporation Previous Use: cutting and fusing Proposed Use: garment cutting Describe Operation: garment cutting Number of Stories: 1 Ground Floor (Sq. Ft.): 16160 Total Sq. Ft. of Building to be occupied.: 16160 Men: 10 Women: 2 Is the building presently occupied?: No Are you occupying the entire building?: No General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Page 3 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: garment cutting C-2023-1993 Type: Certificate of Occupancy District: Vernon Main Address:4726 Everett Court Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6304025036 Vernon, CA 90058 Application Date: 01/24/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 10/31/2023 Valuation: $0.00 Last Inspection: 03/24/2023 Fee Total: $385.00 Finaled Date: 09/28/2023 Assigned To: Denise Palomares Additional Info: Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Application Reviewed By:: Denise Palomares Business License #: GBL-000339-2023 Construction Type: V-B Zone: I OCC Class: F-1 Type of Use: Garment Cutting Variance: No CUP: No Building Vacant ~ 2 YR: No Parcel: 6304025009 Square Footage: 0.00 Health Department Approval: Yes Health Department Comments: APPROVED IN EDEN Approved for OCC: Sep 27 2023 12:00AM Business License Application Number: GBL-000339-2023 Business Address: 4726 Everett Court Business Name: Dreams Trim and Binding Type of Business Operation: Corporation Previous Use: garment manufacturing Proposed Use: garment cutting Describe Operation: garment cutting Number of Stories: 1 Ground Floor (Sq. Ft.): 16160 Total Sq. Ft. of Building to be occupied.: 4000 Men: 1 Women: 2 Is the building presently occupied?: No Are you occupying the entire building?: No General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Description: garment cutting COO-2023-0017 Type: Certificate of Occupancy District: Vernon Main Address:3251 E 26Th St Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 5169033016 Vernon, CA 90023 Application Date: 06/15/2023 Zone: Issue Date: 09/14/2023 Sq Ft: 0 Expiration: 03/12/2024 Valuation: $0.00 Last Inspection: 08/22/2023 Fee Total: $385.00 Finaled Date: 09/14/2023 Assigned To: Rosa Garibay Additional Info: Page 4 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Application Reviewed By:: Denise Palomares Business License #: .GBL-000117-2023 Construction Type: III-B Zone: I OCC Class: B Type of Use: Office use only Building Vacant ~ 2 YR: No Parcel: 5169033016 Square Footage: 2000 Health Department Approval: Yes Health Department Approval Date: Jul 11 2023 12:00AM Health Department Comments: 7/10/23 SPOKE WITH NADER. BOX-IN-BOX-OUT OF GARMENTS, NO HAZMAT OR FORKLIFTS ON SITE. EMAILED NEG. DECLARATION. 7/11/23 RECEIVED NEG. DECLARATION BY EMAIL AND CLEARED IN THE SYSTEM. Approved for OCC: Sep 14 2023 12:00AM Business License Application Number: GBL-000117-2023 Business Address: 3251 E 26th Street Vernon CA 90058 Business Name: Infinite North Inc.Type of Business Operation: Corporation Previous Use: Wholesale Garment Proposed Use: Wholesale Garment Describe Operation: Office use only Number of Stories: 1 Ground Floor (Sq. Ft.): 34128 Mezzanine / Second Floor (Sq. Ft.): 2500 Total Sq. Ft. of Building to be occupied.: 2000 Total Sq. Ft. of Building: 34128 Men: 1 Women: 2 Is the building presently occupied?: Yes Are you occupying the entire building?: No General office ONLY?: Yes Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: Certificate of Occupancy COO-2023-0039 Type: Certificate of Occupancy District: Vernon Main Address:2380 E 57Th St Status: Temp Workclass: Certificate of Occupancy Project: Parcel: 6308019017 Vernon, CA 90058 Application Date: 07/11/2023 Zone: Issue Date: 09/13/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $0.00 Last Inspection: 09/05/2023 Fee Total: $2,092.00 Finaled Date: Assigned To: Denise Palomares Additional Info: Business License #: GBL-000154-2023 Construction Type: III-B Zone: I OCC Class: S-1 Type of Use: Warehousing and distribution Building Vacant ~ 2 YR: No Approved for Temp OCC: Sep 12 2023 12:00AM Parcel: Square Footage: 55000 Health Department Approval: Yes Health Department Approval Date: Sep 5 2023 12:00AM Health Department Comments: 8/2/2023- FACILITY IN PLAN CHECK. 9/5/2023 - PLAN CHECK FINAL BY THO DO. PERMIT ISSUED. FACILITY CLEARED. Business License Application Number: GBL-000154-2023 Business Address: 2380 E. 57th st. Vernon CA, 90058 Business Name: European Imports INC Page 5 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Type of Business Operation: Corporation Previous Use: Food Distribution Proposed Use: Food Distribution Describe Operation: Warehousing and distribution Number of Stories: 2 Ground Floor (Sq. Ft.): 55000 Total Sq. Ft. of Building to be occupied.: 55000 Men: 15 Women: 0 Is the building presently occupied?: No Are you occupying the entire building?: No General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: Yes Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: Food Distribution COO-2023-0058 Type: Certificate of Occupancy District: Vernon Main Address:3375 Slauson Avenue Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6310004015 Vernon 90058 Application Date: 08/24/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $0.00 Last Inspection: 09/06/2023 Fee Total: $385.00 Finaled Date: 09/12/2023 Assigned To: Rosa Garibay Additional Info: Application Reviewed By:: Denise Palomares Business License #: EBL-000266-2023 Construction Type: III-B Zone: I OCC Class: B Type of Use: Office use only CUP: Yes Building Vacant ~ 2 YR: No Parcel: 6310004015 Square Footage: 600 Health Department Approval: Yes Health Department Approval Date: Sep 6 2023 12:00AM Health Department Comments: 9/6/2023-OFFICE SPACE. FACILITY CLEARED IN THE SYSTEM. Approved for OCC: Sep 12 2023 12:00AM Business License Application Number: EBL-000266-2023 Business Address: 3375 Slauson Ave #211 Vernon CA 90058 Business Name: Los Angeles County Firemen's Benefit & Welfare Type of Business Operation: Non Profit Previous Use: office Proposed Use: office Describe Operation: Office use only Number of Stories: 2 Ground Floor (Sq. Ft.): 45000 Total Sq. Ft. of Building to be occupied.: 600 Men: 0 Women: 0 Is the building presently occupied?: Yes Are you occupying the entire building?: No General office ONLY?: Yes Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Page 6 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: Office COO-2023-0060 Type: Certificate of Occupancy District: Vernon Main Address:4515 E 48Th Street Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6304019010 Vernon, CA 90058 Application Date: 08/28/2023 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $0.00 Last Inspection: 08/29/2023 Fee Total: $885.00 Finaled Date: 09/06/2023 Assigned To: Rosa Garibay Additional Info: Application Reviewed By:: Business License #: GBL-000274-2023 Construction Type: V-B Zone: I OCC Class: S-1 Variance: No CUP: No Parcel: 6304019010 Square Footage: 0.00 Health Department Approval: Yes Health Department Approval Date: Aug 29 2023 12:00AM Health Department Comments: NEGATIVE DECLARATION RECEIVED Business License Application Number: GBL-000274-2023 Business Address: 4515 E 48th street, Vernon, CA 90058 Business Name: Puffle Inc. Type of Business Operation: Corporation Previous Use: Warehousing of home appliances Proposed Use: Warehousing of home appliances Describe Operation: Warehousing of home appliances Number of Stories: 1 Ground Floor (Sq. Ft.): 7780 Total Sq. Ft. of Building to be occupied.: 7780 Total Sq. Ft. of Building: 31452 Men: 1 Women: 0 Is the building presently occupied?: No Are you occupying the entire building?: No General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: E-Commerce, Warehousing home appliances, assembling COO-2023-0063 Type: Certificate of Occupancy District: Vernon Main Address:4641 District Blvd Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: Vernon, CA 90058 Application Date: 08/30/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $0.00 Last Inspection: 09/06/2023 Fee Total: $885.00 Finaled Date: 09/12/2023 Assigned To: Rosa Garibay Additional Info: Business License #: GBL-000285-2023 Construction Type: III-B Zone: I OCC Class: Type of Use: S1 Variance: No CUP: No Parcel: Square Footage: 0.00 Health Department Approval: Yes Health Department Approval Date: Sep 6 2023 12:00AM Health Department Comments: 9/6/2023 - SPOKE WITH EDDIE. NO FOOD WILL BE STORED AT THE FACILITY. NEGATIVE DECLARATION EMAILED. VP 9/6/2023 - RECEIVED NEGATIVE DECLARATION. VP Business License Application Number: GBL-000285-2023 Business Address: 4641 District Blvd. Vernon Business Name: Kinnex International, Inc. Page 7 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Type of Business Operation: Corporation Previous Use: Warehouse and distribution of toys Proposed Use: Warehouse and distribution of toys Describe Operation: Warehouse and distribution of toys Number of Stories: 1 Ground Floor (Sq. Ft.): 8000 Mezzanine / Second Floor (Sq. Ft.): 0 Total Sq. Ft. of Building to be occupied.: 8000 Total Sq. Ft. of Building: 30000 Men: 1 Women: 0 Is the building presently occupied?: Yes Are you occupying the entire building?: No General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: Warehouse and distribution of toys COO-2023-0076 Type: Certificate of Occupancy District: Vernon Main Address:3809 Soto St Status: Temp Workclass: Certificate of Occupancy Project: Parcel: 6302020058 Vernon, CA 90058 Application Date: 09/19/2023 Zone: Issue Date: 09/20/2023 Sq Ft: 0 Expiration: 03/18/2024 Valuation: $0.00 Last Inspection: 09/20/2023 Fee Total: $770.00 Finaled Date: Assigned To: Rosa Garibay Additional Info: Business License #: GBL-000321-2023 Construction Type: V-B Zone: I OCC Class: B Type of Use: B Variance: No CUP: Yes Building Vacant ~ 2 YR: No Approved for Temp OCC: Sep 20 2023 12:00AM Parcel: 6302020058 Square Footage: 2000 Health Department Approval: Yes Health Department Approval Date: Sep 19 2023 12:00AM Health Department Comments: 9/19/2023 - PLAN CHECK FINALED, PERMIT ISSUED. VP Business License Application Number: GBL-000321-2023 Business Address: 3809 Soto Street, Vernon, CA 90058 Business Name: Starbucks Coffee Type of Business Operation: Corporation Previous Use: Coffee shop Proposed Use: Coffee shop Describe Operation: Coffee shop Number of Stories: 1 Ground Floor (Sq. Ft.): 2000 Total Sq. Ft. of Building to be occupied.: 2000 Men: 5 Women: 5 Is the building presently occupied?: No Are you occupying the entire building?: No General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: Yes Trade School?: No Hazardous waste facility?: No Trash-to-energy facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Page 8 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: Yes Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: Coffee shop COO-2023-0079 Type: Certificate of Occupancy District: Vernon Main Address:5761 S Anderson St Status: Finaled Workclass: Certificate of Occupancy Project: Parcel: 6308019036 Vernon, CA 90058 Application Date: 09/28/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 03/26/2024 Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/28/2023 Assigned To: Denise Palomares Additional Info: Application Reviewed By:: Denise Palomares Business License #: GBL-011558 Construction Type: V-B Zone: I OCC Class: F-1 Type of Use: Garment Cutting Building Vacant ~ 2 YR: No Parcel: 6308019036 Square Footage: 0.00 Health Department Approval: Yes Approved for OCC: Sep 28 2023 12:00AM Business License Application Number: GBL-011558 Business Address: 5761 Anderson Street Business Name: Superstar Apparel Inc. DBA Cameo Type of Business Operation: LLC Previous Use: clothing manufacturer Proposed Use: garment cutting Describe Operation: garment cutting Number of Stories: 1 Ground Floor (Sq. Ft.): 17850 Total Sq. Ft. of Building to be occupied.: 7850 Men: 3 Women: 6 Is the building presently occupied?: No Are you occupying the entire building?: No General office ONLY?: No Will more than 20% of build be utilized incidental: No Retail or Commercial use, Bar, Restaurant, Fuel St: No Trade School?: No Hazardous waste facility?: No Refinery, Petroleum related use or Petroleum Stora: No Public storage (including mini-storage) Facility?: No Power Plant or Cogeneration facility?: No Recycling facility?: No Freight or Truck terminal including Truck Parking?: No Operation that involves slaughtering of animals?: No Operation that involves manufacturing of manure?: No Operation that involves the rendering of animals?: No Operation of a junk or salvage yard, including an: No Contractor yard (outdoor or indoor storage of equi: No Will your facility generate excess litter that wil: No Will your operation have any outside storage?: No Will you be occupying a building or portion of a b: No Will your operation create noise in excess of 75 D: No Will your operation create vibration in excess of: No Will your business use any radioactive materials o: No Will radioactivity, when measured at the lot line,: No Will you operate any electrical or electromagnetic: No Will your operation include the storage of or invo: No Will you have bulk storage of flammable liquids or: No Will your storage height be over l2-feet from the: No Will your operation utilize more then 500 acre fee: No Will you have refrigerated trucks parked onsite in: No Will your business discharge an industrial waste s: No Will the facility have any of the following equipm: No Will any of the following operations be performed?: No Description: EDEN APPLICATION: C-2019-1345 - Garment cutting Business PERMITS ISSUED FOR CERTIFICATE OF OCCUPANCY: 13 COMMERCIAL B-2023-5725 Type: Commercial District: Vernon Main Address:4701 S Santa Fe Ave Status: Issued Workclass: New Construction Project: Parcel: 6308014031 Vernon, CA 90058 Application Date: 01/09/2023 Zone: Issue Date: 09/20/2023 Sq Ft: 0 Expiration: 03/26/2024 Valuation: $48,400,000.00 Last Inspection: 09/28/2023 Fee Total: $419,383.95 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: B-2023-5725 School Development Fee Paid: No Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: New build of data center approx. 240,000 square feet PERMITS ISSUED FOR COMMERCIAL: 1 Page 9 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) CONTRACTOR DECLARATION CONT-2023-0107 Type: Contractor Declaration District: Vernon Main Address:2211 E 27Th Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6302008025 Vernon 90058 Application Date: 09/05/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/12/2023 Assigned To: Denise Palomares Additional Info: Related applications: ROF-2023-0017 License Class: C39 Contractors State License No.: 1096838 Contractors State License Expiration Date: Mar 31 2025 12:00AM City of Vernon License Number: CBL-000169-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: ICW GROUP Policy Number: WSA 5068502 00 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: INSTALL NEW SKYLIGHTS CONT-2023-0108 Type: Contractor Declaration District: Vernon Main Address:2099 E 27Th Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6302009034 Vernon 90058 Application Date: 09/05/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/05/2023 Assigned To: Denise Palomares Additional Info: Related applications: PLB-2023-0022 PLB-2023-0023 Licensed Contractor's Declaration: Yes License Class: C36 Contractors State License No.: 685980 Contractors State License Expiration Date: Mar 31 2024 12:00AM City of Vernon License Number: CBL-000289-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: State Compensation Insurance Fund Policy Number: 3012790 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0109 Type: Contractor Declaration District: Vernon Main Address:2247 Lindsay Status: Finaled Workclass: Contractor Declaration Project: Parcel: Glendora, CA 91740 Application Date: 09/05/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/05/2023 Assigned To: Rosa Garibay Additional Info: Related applications: B-2023-5890 Licensed Contractor's Declaration: Yes License Class: B, C61/D63, C15, C10 Contractors State License No.: 949919 Contractors State License Expiration Date: Jul 31 2025 12:00AM City of Vernon License Number: CBL-009491 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: Valley Forge Insurance Company Policy Number: 7036239932 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Page 10 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) CONT-2023-0110 Type: Contractor Declaration District: Vernon Main Address:1901 E 55Th Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: Vernon 90058 Application Date: 09/06/2023 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/06/2023 Assigned To: Denise Palomares Additional Info: Related applications: ELE-2023-0059 Licensed Contractor's Declaration: Yes License Class: C10 Contractors State License No.: 1015569 Contractors State License Expiration Date: Jun 30 2024 12:00AM City of Vernon License Number: CBL-000296-2023 City of Vernon License Expiration Date: Dec 30 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: No Maintain a workers' compensation insurance: No Carrier: N/A Policy Number: N/A Performance of the work: Yes Lender''s Name (If None, so Indicate): None Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: Replace stolen electrical service conduit and wire CONT-2023-0111 Type: Contractor Declaration District: Vernon Main Address:2465 Fruitland Avenue Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6308011011 Vernon 90058 Application Date: 09/07/2023 Zone: Issue Date: 09/07/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/12/2023 Assigned To: Denise Palomares Additional Info: Related applications: DEM-2023-0011, DEM-2023-0004 Licensed Contractor's Declaration: Yes License Class: C-10 Contractors State License No.: 1032044 Contractors State License Expiration Date: Oct 31 2023 12:00AM City of Vernon License Number: CBL-000303-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: L.C.J Insurance Services, INC. Policy Number: CPS7670409 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: Solar Panel Installation CONT-2023-0112 Type: Contractor Declaration District: Vernon Main Address:4575 Loma Vista Avenue Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6304022059 Vernon 90058 Application Date: 09/07/2023 Zone: Issue Date: 09/07/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/12/2023 Assigned To: Denise Palomares Additional Info: Related applications: MISC-2023-0008, MISC-2023-0007 Licensed Contractor's Declaration: Yes License Class: B, C-8, C-9, C-61, D12, C51, C39 Contractors State License No.: 616856 Contractors State License Expiration Date: Mar 31 2025 12:00AM City of Vernon License Number: CBL-000290-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: Zurich American Insurance Company Policy Number: WC 918487509 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Page 11 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Owner's Acknowledgement and Verification12: Yes CONT-2023-0113 Type: Contractor Declaration District: Vernon Main Address:3163 E Vernon Avenue Status: Issued Workclass: Contractor Declaration Project: Parcel: 6303005036 Vernon 90058 Application Date: 09/08/2023 Zone: Issue Date: 09/08/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: DEM-2023-0011 (Pork Cuts Building, Ham Building, and Bacon Building Demo) Licensed Contractor's Declaration: Yes License Class: B, C21 Contractors State License No.: 685192 Contractors State License Expiration Date: Mar 31 2024 12:00AM City of Vernon License Number: CBL-000251-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: No Maintain a workers' compensation insurance: Yes Carrier: State Comp. Insurance Fund Policy Number: 9161690 Performance of the work: No Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: Contractor's Declaration for DEM-2023-0011 CONT-2023-0114 Type: Contractor Declaration District: Vernon Main Address:2601 Soto Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6302001002 Vernon, CA 90058 Application Date: 09/08/2023 Zone: Issue Date: 09/08/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/11/2023 Assigned To: Denise Palomares Additional Info: Related applications: Demo for 2601 Soto st Vernon Ca Licensed Contractor's Declaration: Yes License Class: B Contractors State License No.: 1003504 Contractors State License Expiration Date: May 21 2024 12:00AM City of Vernon License Number: CBL-000279-2023 City of Vernon License Expiration Date: Sep 30 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: Starr Indemnity liability company Policy Number: 100000463800 Performance of the work: Yes Lender''s Name (If None, so Indicate): NA Lender''s Address: NA Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: Contractors declaration CONT-2023-0115 Type: Contractor Declaration District: Vernon Main Address:2709 E 37Th St Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6302002031 Vernon, CA 90058 Application Date: 09/11/2023 Zone: Issue Date: 09/11/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/12/2023 Assigned To: Denise Palomares Additional Info: Related applications: License Class: A, B Contractors State License No.: 932018 Contractors State License Expiration Date: Jun 30 2024 12:00AM City of Vernon License Number: CBL-000281-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: IMA, Inc.Policy Number: 37WEAAJ3ZHY Performance of the work: Yes Page 12 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0116 Type: Contractor Declaration District: Vernon Main Address:5353 S Downey Road Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6310002029 Vernon 90058 Application Date: 09/12/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/12/2023 Assigned To: Rosa Garibay Additional Info: Related applications: MEC-2023-0004 License Class: C38 Contractors State License No.: 381378 Contractors State License Expiration Date: Sep 30 2023 12:00AM City of Vernon License Number: CBL-011978 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: The Brokerage, an Alera Group Company Policy Number: 54309696 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0117 Type: Contractor Declaration District: Vernon Main Address:2035 E Vernon Ave Status: Finaled Workclass: Contractor Declaration Project: Parcel: Vernon, CA 90058 Application Date: 09/12/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/13/2023 Assigned To: Denise Palomares Additional Info: Related applications: IND-2023-0016 License Class: B Contractors State License No.: 1029145 Contractors State License Expiration Date: Jul 21 2025 12:00AM City of Vernon License Number: CBL-000283-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: State Compensation Insurance Fund Policy Number: 9324114-22 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0118 Type: Contractor Declaration District: Vernon Main Address:2003-2033 E Vernon Ave Status: Finaled Workclass: Contractor Declaration Project: Parcel: Vernon, CA 90058 Application Date: 09/12/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/13/2023 Assigned To: Denise Palomares Additional Info: Related applications: IND-2023-0021 Licensed Contractor's Declaration: Yes License Class: B Contractors State License No.: 1029145 Contractors State License Expiration Date: Jul 31 2025 12:00AM City of Vernon License Number: CBL-000283-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: State Compensation Insurance Fund Policy Number: 9324114-22 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Page 13 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) CONT-2023-0119 Type: Contractor Declaration District: Vernon Main Address:2380 E 57Th Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: Vernon 90058 Application Date: 09/13/2023 Zone: Issue Date: 09/13/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/14/2023 Assigned To: Rosa Garibay Additional Info: Related applications: ELE-2023-0064 Licensed Contractor's Declaration: Yes License Class: C-10 Contractors State License No.: 874997 Contractors State License Expiration Date: Mar 31 2024 12:00AM City of Vernon License Number: CBL-000315-2023 City of Vernon License Expiration Date: Sep 30 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: AIU Insurance Policy Number: WC 034277839 CA Performance of the work: Yes Lender''s Name (If None, so Indicate): none Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0120 Type: Contractor Declaration District: Vernon Main Address:5010 Loma Vista Ave Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6304013027 Vernon, CA 90058 Application Date: 09/14/2023 Zone: Issue Date: 09/14/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/18/2023 Assigned To: Denise Palomares Additional Info: Related applications: Licensed Contractor's Declaration: Yes License Class: B Contractors State License No.: 971167 Contractors State License Expiration Date: Jan 31 2024 12:00AM City of Vernon License Number: CBL-000318-2023 City of Vernon License Expiration Date: Jan 21 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: STATE fUND Policy Number: 9145578 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0121 Type: Contractor Declaration District: Vernon Main Address:3049 E Vernon Avenue Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6303005034 Vernon 90058 Application Date: 09/14/2023 Zone: Issue Date: 09/14/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/27/2023 Assigned To: Denise Palomares Additional Info: Related applications: DEM-2023-0014 Licensed Contractor's Declaration: Yes License Class: B, C21 Contractors State License No.: 685192 Contractors State License Expiration Date: Mar 31 2024 12:00AM City of Vernon License Number: CBL-000251-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: No Maintain a workers' compensation insurance: Yes Carrier: State Comp. Insurance Fund Policy Number: 9161690 Performance of the work: No Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Page 14 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Description: Contractor's Declaration for DEM-2023-0014 CONT-2023-0122 Type: Contractor Declaration District: Vernon Main Address:3100 E 44Th Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6303016005 Vernon 90058 Application Date: 09/15/2023 Zone: Issue Date: 09/15/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/18/2023 Assigned To: Denise Palomares Additional Info: Related applications: MISC-2023-0014 Licensed Contractor's Declaration: Yes License Class: B, C-8, C-9, C-61/D12, C51, C39 Contractors State License No.: 616856 Contractors State License Expiration Date: Mar 31 2025 12:00AM City of Vernon License Number: CBL-000290-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: Zurich American Insurance Company Policy Number: WC 918487509 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0123 Type: Contractor Declaration District: Vernon Main Address:3809 Soto Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6302020058 Vernon 90058 Application Date: 09/18/2023 Zone: Issue Date: 09/18/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/18/2023 Assigned To: Denise Palomares Additional Info: Related applications: MICS-2023-0043 ELE-2023-00585 License Class: C45 Contractors State License No.: 873011 Contractors State License Expiration Date: Feb 29 2024 12:00AM City of Vernon License Number: CBL-000298-2023 City of Vernon License Expiration Date: Sep 30 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: No Maintain a workers' compensation insurance: Yes Carrier: State Compensation Insurance Policy Number: 9284193-23 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0124 Type: Contractor Declaration District: Vernon Main Address:2323 E 52Nd Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6308016015 Vernon 90058 Application Date: 09/20/2023 Zone: Issue Date: 09/20/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/20/2023 Assigned To: Denise Palomares Additional Info: Related applications: Licensed Contractor's Declaration: Yes License Class: C - 39 Contractors State License No.: 684960 Contractors State License Expiration Date: Mar 31 2024 12:00AM City of Vernon License Number: CBL-012519 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: INSURANCE COMPANY OF THE WEST Policy Number: WSD506330901 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Page 15 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) CONT-2023-0125 Type: Contractor Declaration District: Vernon Main Address:4309 District Boulevard Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6304022064 Vernon 90058 Application Date: 09/20/2023 Zone: Issue Date: 09/20/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/20/2023 Assigned To: Denise Palomares Additional Info: Related applications: Licensed Contractor's Declaration: Yes License Class: C - 39 Contractors State License No.: 684960 Contractors State License Expiration Date: Mar 31 2024 12:00AM City of Vernon License Number: CBL-012519 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: INSURANCE COMPANY OF THE WEST Policy Number: wsd506330901 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0126 Type: Contractor Declaration District: Vernon Main Address:5415 S Santa Fe Avenue Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6308016032 Vernon 90058 Application Date: 09/21/2023 Zone: Issue Date: 09/21/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/21/2023 Assigned To: Rosa Garibay Additional Info: Related applications: B-2023-5753 Licensed Contractor's Declaration: Yes License Class: B Contractors State License No.: 797455 Contractors State License Expiration Date: Jul 31 2024 12:00AM City of Vernon License Number: CBL-000220-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: State Fund Policy Number: 9146073 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0127 Type: Contractor Declaration District: Vernon Main Address:6023 Alcoa Avenue Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6310027027 Vernon 90058 Application Date: 09/22/2023 Zone: Issue Date: 09/22/2023 Sq Ft: 0 Expiration: Valuation: $15,000.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/25/2023 Assigned To: Denise Palomares Additional Info: Related applications: Permit Number: ELE-2023-0052 Licensed Contractor's Declaration: Yes License Class: b Contractors State License No.: 1092170 Contractors State License Expiration Date: Jun 30 2024 12:00AM City of Vernon License Number: CBL-000325-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: State Found Policy Number: 1852435-2023 Performance of the work: Yes Lender''s Name (If None, so Indicate): none Lender''s Address: none Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Page 16 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Description: adding new outlets and upgrading the subpanel. CONT-2023-0128 Type: Contractor Declaration District: Vernon Main Address:2532 E 49Th Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6308010024 Vernon 90058 Application Date: 09/25/2023 Zone: Issue Date: 09/25/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/25/2023 Assigned To: Denise Palomares Additional Info: Related applications: ELE-2023-0043 PLB-2023-0014 IND-2023-0004 MEC-2023-0006 COM2023-0004 Licensed Contractor's Declaration: Yes License Class: B Contractors State License No.: 1032307 Contractors State License Expiration Date: Oct 31 2023 12:00AM City of Vernon License Number: CBL-000327-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: STATE FUND Policy Number: 9241494 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0129 Type: Contractor Declaration District: Vernon Main Address:3200 Washington Boulevard Status: Finaled Workclass: Contractor Declaration Project: Parcel: 5169023031 Vernon 90058 Application Date: 09/26/2023 Zone: Issue Date: 09/26/2023 Sq Ft: 0 Expiration: Valuation: $50,000.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/26/2023 Assigned To: Denise Palomares Additional Info: Related applications: MISC-2023-0048 Licensed Contractor's Declaration: Yes License Class: B, C,-10 Contractors State License No.: 1089103 Contractors State License Expiration Date: Mar 31 2024 12:00AM City of Vernon License Number: CBL-2000313-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: TBD Policy Number: TBD Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: SEISMIC ANCHORAGE FOR LADDER TO (E) STEEL COLUMN FOR 3200 E WASHINGTON CONT-2023-0130 Type: Contractor Declaration District: Vernon Main Address:4801 E 50Th Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6304014012 Vernon 90058 Application Date: 09/26/2023 Zone: Issue Date: 09/26/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/27/2023 Assigned To: Denise Palomares Additional Info: Related applications: ELE-2023-0062 IND-2023-0025 MEC-2023-0016 Licensed Contractor's Declaration: Yes License Class: Class B Contractors State License No.: 1005084 Contractors State License Expiration Date: Jun 30 2025 12:00AM Page 17 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) City of Vernon License Number: CBL-012513 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: XL Specialty Insurance Co Policy Number: CWG740998403 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0131 Type: Contractor Declaration District: Vernon Main Address:4567 Loma Vista Avenue Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6304022059 Vernon 90058 Application Date: 09/27/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/27/2023 Assigned To: Denise Palomares Additional Info: Related applications: IND-2023-0032 B-2021-4507 Licensed Contractor's Declaration: Yes License Class: B, C20 Contractors State License No.: 766813 Contractors State License Expiration Date: Oct 31 2023 12:00AM City of Vernon License Number: CBL-000333-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: Wesco Insurance Company Policy Number: WWC3554328 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0132 Type: Contractor Declaration District: Vernon Main Address:5503 Boyle Avenue Status: Issued Workclass: Contractor Declaration Project: Parcel: 6310011001 Vernon, CA 90058 Application Date: 09/27/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: MISC-2023-0064 Licensed Contractor's Declaration: Yes License Class: C-45 Contractors State License No.: 1071711 Contractors State License Expiration Date: Dec 31 2024 12:00AM City of Vernon License Number: 0000 City of Vernon License Expiration Date: Jun 1 2024 12:00AM Maintain a Certificate of Consent to Self-Insure: No Maintain a workers' compensation insurance: Yes Carrier: ADP Policy Number: 8l595334 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: For permit MISC-2023-0064 CONT-2023-0133 Type: Contractor Declaration District: Vernon Main Address:4950 E 49Th Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6304014014 Vernon 90058 Application Date: 09/27/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/27/2023 Assigned To: Denise Palomares Additional Info: Related applications: MEC-2023-0018 Page 18 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Licensed Contractor's Declaration: Yes License Class: C-20 Contractors State License No.: 1048955 Contractors State License Expiration Date: Feb 28 2025 12:00AM City of Vernon License Number: CBL-000335-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: SECURITY NATIONAL INSURANCE COMPANY Policy Number: swc1425297 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0134 Type: Contractor Declaration District: Vernon Main Address:2613 S Soto Street Status: Issued Workclass: Contractor Declaration Project: Parcel: 6302001002 Vernon 90023 Application Date: 09/27/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: Demolition of 2601 Soto St Vernon Ca additional work added to remove foundation and slab Licensed Contractor's Declaration: Yes License Class: B Contractors State License No.: 1003504 Contractors State License Expiration Date: May 21 2024 12:00AM City of Vernon License Number: CBL-000279-2023 City of Vernon License Expiration Date: Sep 30 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: Starr Indemnity liability insurance Policy Number: 100000463801 Performance of the work: Yes Lender''s Name (If None, so Indicate): na Lender''s Address: na Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: Additional work for 2601 Soto Remove foundation and slab CONT-2023-0135 Type: Contractor Declaration District: Vernon Main Address:4228 Ladoga Ave Status: Finaled Workclass: Contractor Declaration Project: Parcel: Application Date: 09/28/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/28/2023 Assigned To: Rosa Garibay Additional Info: Related applications: License Class: b Contractors State License No.: 985675 Contractors State License Expiration Date: Sep 30 2024 12:00AM City of Vernon License Number: cbl-000336-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: No Carrier: Norgaurd Insurance Company Policy Number: RAWC447479 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: IND-2023-0019 Page 19 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) CONT-2023-0136 Type: Contractor Declaration District: Vernon Main Address:3109 Bandini Boulevard Status: Issued Workclass: Contractor Declaration Project: Parcel: 6303002013 Vernon 90023 Application Date: 09/28/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: Assigned To: Additional Info: Related applications: Permit #MISC-2023-0040 Licensed Contractor's Declaration: Yes License Class: B, C-8, C-9, C-61/D-12, C51, C39 Contractors State License No.: 616856 Contractors State License Expiration Date: Mar 31 2025 12:00AM City of Vernon License Number: CBL-000290-2023 City of Vernon License Expiration Date: Dec 31 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: Zurich American Insurance Company Policy Number: WC 918487509 Performance of the work: Yes Lender''s Name (If None, so Indicate): Lender''s Address: Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes CONT-2023-0137 Type: Contractor Declaration District: Vernon Main Address:2601 Soto Street Status: Finaled Workclass: Contractor Declaration Project: Parcel: 6302001002 Vernon, CA 90058 Application Date: 09/29/2023 Zone: Issue Date: 09/29/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 10/02/2023 Assigned To: Denise Palomares Additional Info: Related applications: 2601 Soto Vernon Ca Licensed Contractor's Declaration: Yes License Class: B Contractors State License No.: 1003504 Contractors State License Expiration Date: May 21 2024 12:00AM City of Vernon License Number: CBL-000279-2023 City of Vernon License Expiration Date: Sep 30 2023 12:00AM Maintain a Certificate of Consent to Self-Insure: Yes Maintain a workers' compensation insurance: Yes Carrier: Starr Indemnity Liability Company Policy Number: 100000463801 Performance of the work: Yes Lender''s Name (If None, so Indicate): NA Lender''s Address: NA Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: Declaration PERMITS ISSUED FOR CONTRACTOR DECLARATION: 31 DEMOLITION DEM-2023-0007 Type: Demolition District: Vernon Main Address:2601 Soto Street Status: Approved Workclass: Demolition Project: Parcel: 6302001002 Vernon, CA 90058 Application Date: 08/16/2023 Zone: Issue Date: 09/11/2023 Sq Ft: 4,895 Expiration: 03/11/2024 Valuation: $20,000.00 Last Inspection: Fee Total: $801.34 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: Sewer cap application was applied for, Pest control was taken care of. How much soil is exposed?: None Disturbed Acres: 0 Is it more than 5000 Sq. Ft. Redevelopment: No Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Comments: PLAN CHECK NOT APPLICABLE Health Department Approval Date: Aug 22 2023 12:00AM Page 20 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Description: Demolish structure above grade demo only. No foundation or slab DEM-2023-0011 Type: Demolition District: Vernon Main Address:3049 E Vernon Avenue Status: Issued Workclass: Demolition Project: Parcel: 6303005034 Vernon 90058 Application Date: 09/05/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 250,000 Expiration: 03/11/2024 Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: DEM-2023-004 DEM-2023-009 How much soil is exposed?: Less Than 1 Acre Disturbed Acres: 250000 Is it more than 5000 Sq. Ft. Redevelopment: No Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Comments: 9/7/2023-PLAN CHECK NOT APPLICABLE. Health Department Approval Date: Sep 7 2023 12:00AM Description: Demolition of Bacon Building, Ham Building and Main Annex Building - tied to permit DEM-2023-0004 PERMITS ISSUED FOR DEMOLITION: 2 ELECTRICAL ELE-2023-0043 Type: Electrical District: Vernon Main Address:2532 E 49Th Street Status: Issued Workclass: Electrical Project: Parcel: 6308010024 Vernon 90058 Application Date: 07/27/2023 Zone: Issue Date: 09/25/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $50,000.00 Last Inspection: Fee Total: $1,346.75 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: T/I Renovation office & restroom 5,850 sq. in existing warehouse ELE-2023-0052 Type: Electrical District: Vernon Main Address:6023 Alcoa Avenue Status: Issued Workclass: Electrical Project: Parcel: 6310027027 Vernon 90058 Application Date: 08/07/2023 Zone: Issue Date: 09/25/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $15,000.00 Last Inspection: 09/27/2023 Fee Total: $686.91 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 8 2023 12:00AM Health Department Comments: NOT APPLICABLE Description: adding new outlets and upgrading lights from florescent fixtures to new L.E.D. ELE-2023-0054 Type: Electrical District: Vernon Main Address:2020 25Th Street Status: Issued Workclass: Electrical Project: Parcel: 6302009018 Application Date: 08/14/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $8,250.00 Last Inspection: Fee Total: $549.60 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: ELE-2023-0054 Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 16 2023 12:00AM Health Department Comments: PLAN CHECK NOT APPLICABLE Page 21 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Description: LED warehouse lighting. Light swap out. ELE-2023-0055 Type: Electrical District: Vernon Main Address:3809 Soto Street Status: Issued Workclass: Electrical Project: Parcel: 6302020058 Vernon 90058 Application Date: 08/22/2023 Zone: Issue Date: 09/18/2023 Sq Ft: 0 Expiration: 03/18/2024 Valuation: $800.00 Last Inspection: 09/20/2023 Fee Total: $184.15 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: MISC-2023-0043 was created and this electrical application Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 31 2023 12:00AM Health Department Comments: PLAN CHECK NOT APPLICABLE Description: 1 SIGN - INTERNALLY ILLUMINATED DOUBLE SIDED CABINET/MONUMENT FOR STARBUCKS DRIVE THRU ELE-2023-0059 Type: Electrical District: Vernon Main Address:1901 E 55Th St Status: Issued Workclass: Electrical Project: Parcel: Vernon, CA 90058 Application Date: 08/29/2023 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $10,000.00 Last Inspection: Fee Total: $572.48 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: ELE-2023-0059 Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Replace stolen electrical service conduit and wire ELE-2023-0062 Type: Electrical District: Vernon Main Address:4801 E 50Th Street Status: Issued Workclass: Electrical Project: Parcel: 6304014012 Vernon 90058 Application Date: 09/08/2023 Zone: Issue Date: 09/26/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $85,000.00 Last Inspection: Fee Total: $1,789.39 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: This application coincides with the Industrial Remodel and Mechanical permit applications already submitted for 4801 E 50th Street. Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Supplying power to newly installed mechanical equipment. Installation of new lighting fixtures in various areas of facility interior. Demolition of abandoned conduit runs. ELE-2023-0064 Type: Electrical District: Vernon Main Address:2380 E 57Th Street Status: Issued Workclass: Electrical Project: Parcel: Vernon, CA 90058 Application Date: 09/08/2023 Zone: Issue Date: 09/26/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $18,900.00 Last Inspection: 09/28/2023 Fee Total: $1,249.63 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: ELE-2023-0064 Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Sep 19 2023 12:00AM Health Department Comments: PLAN CHECK NOT APPLICABLE. VP Description: Reconfiguration of Branch Circuits Using existing panels . PERMITS ISSUED FOR ELECTRICAL: 7 Page 22 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) ENGINEERING E-2023-0025 Type: Engineering District: Vernon Main Address:2825 E 44Th Street Status: Issued Workclass: Encroachment Regular Project: Parcel: 6303013057 Vernon 90058 Application Date: 06/09/2023 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $2,000.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 2 2023 12:00AM Estimated Date Of Completion: Aug 4 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Luis Cardenas - Wiring Connections Contractor''s 24 HR Contact Number:: 818-232-6746 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Charter Spectrum proposes to place fiber on (4) existing utility poles. Charter spectrum proposes to excavate to place (1) NEW Anchor at pole tag#2625VP, and (1) NEW Riser. Charter spectrum proposes to excavate 15' by method of open trenching to place conduit, excavate to place (1) NEW 2'x3' vault. Contractor: Wiring Connections (3) Construction Days. E-2023-0037 Type: Engineering District: Vernon Main Address:2035 Vernon Ave Status: Issued Workclass: Encroachment Regular Project: Parcel: 6302017043 Vernon, CA 90058 Application Date: 05/04/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 03/26/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Jul 17 2023 12:00AM Estimated Date Of Completion: Jul 18 2023 12:00AM Is Annual Permit?: No Name: Wiring Connection Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: 2035 E. Vernon Ave - PID #4074745. Aerial cable installation on existing utility poles (820') E-2023-0039 Type: Engineering District: Vernon Main Address:3700 S Santa Fe Ave Status: Issued Workclass: Encroachment Regular Project: Parcel: 6302019028 Vernon, CA 90058 Application Date: 06/23/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Jun 27 2023 12:00AM Estimated Date Of Completion: Jun 29 2023 12:00AM Is Annual Permit?: No Name: Wiring Connection Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Aerial cable installation on existing utility poles (120') Page 23 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) E-2023-0040 Type: Engineering District: Vernon Main Address:2425 E 30Th St Status: Issued Workclass: Encroachment Regular Project: Parcel: 6302005012 Vernon, CA 90058 Application Date: 06/23/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 03/26/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Jul 3 2023 12:00AM Estimated Date Of Completion: Jul 6 2023 12:00AM Is Annual Permit?: No Name: Turn Around Communications Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: LOCATION: 2425 E 30th St. / S Santa Fe Ave & E 30th St. DESCRIPTION: 878' aerial cable installation on (11) existing poles. Place (3) new down guy and anchors. E-2023-0049 Type: Engineering District: Vernon Main Address:5041 S Santa Fe Avenue Status: Issued Workclass: Encroachment Regular Project: Parcel: 6308015019 Vernon 90058 Application Date: 06/29/2023 Zone: Issue Date: 09/21/2023 Sq Ft: 0 Expiration: 03/19/2024 Valuation: $8,000.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 29 2023 12:00AM Estimated Date Of Completion: Aug 31 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Wiring Connections Contractor''s 24 HR Contact Number:: 818-232-6746 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Charter Spectrum proposes to overlash 261' of fiber to existing facilities on (3) existing utility poles. Charter Spectrum proposes to place 30' of new fiber from (1) pole to private property. Contractor: Wiring Connection (2) Construction days. E-2023-0054 Type: Engineering District: Vernon Main Address:3301 Fruitland Avenue Status: Issued Workclass: Encroachment Regular Project: Parcel: 6303027002 Vernon 90058 Application Date: 07/06/2023 Zone: Issue Date: 09/21/2023 Sq Ft: 0 Expiration: 03/19/2024 Valuation: $6,000.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 17 2023 12:00AM Estimated Date Of Completion: Aug 18 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Luis Cardenas (Wiring Connections) Contractor''s 24 HR Contact Number:: 818-232-6746 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Page 24 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Description: Charter Spectrum proposes to overlash approximately 1,529' to (16) existing utility poles. Charter Spectrum proposes to attach 60" of NEW fiber from (1) existing utility pole to (1) existing building. TCP: 2016 MUTCD - (TA-6) Construction days: 2 days Contractor: Wiring Connections E-2023-0065 Type: Engineering District: Vernon Main Address:4383 Fruitland Avenue Status: Issued Workclass: Encroachment Regular Project: Parcel: 6304026002 Vernon 90058 Application Date: 07/20/2023 Zone: Issue Date: 09/15/2023 Sq Ft: 0 Expiration: 03/13/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Sep 18 2023 12:00AM Estimated Date Of Completion: Sep 21 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Wiring Connections Inc.Contractor''s 24 HR Contact Number:: Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Attachment of fiber optic cable to existing utility poles E-2023-0068 Type: Engineering District: Vernon Main Address:3364 Slauson Avenue Status: Issued Workclass: Encroachment Regular Project: Parcel: 6310027047 Vernon 90058 Application Date: 07/25/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $8,000.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Sep 25 2023 12:00AM Estimated Date Of Completion: Oct 1 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Wiring Connection Inc Contractor''s 24 HR Contact Number:: 818-232-6746 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Charter Spectrum proposes to excavate by method of boring and open trenching to place 725' of NEW conduit. Place (6) 3'x5' bore pits and place (11) 1'x1' pot holes. Charter Spectrum proposes to place (1) NEW 2'x3' vault and access (1) existing vault. General Contractor: Wiring Connection Inc. Estimated Construction Duration: 6 Days Traffic Control: Creating a custom TCP E-2023-0072 Type: Engineering District: Vernon Main Address:2301 E 55Th Street Status: Issued Workclass: Encroachment Regular Project: Parcel: 6308016028 Vernon 90058 Application Date: 08/08/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 03/26/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,489.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 28 2023 12:00AM Estimated Date Of Completion: Sep 1 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Wiring Connection Page 25 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Contractor''s 24 HR Contact Number:: Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: tie-in to existing pole#n/t in sidewalk, 322' overlash from existing pole#1055VP to existing pole#3195VP, place vertical ground rod (VGR) attached in the pole to 1" wooden molding toward the base in sidewalk, remove & replace concrete sidewalk 140 sq ft, place 1" anchor queen post in csw, 60' new strand from existing pole#3195VP E-2023-0073 Type: Engineering District: Vernon Main Address:2850 Santa Fe Avenue Status: Issued Workclass: Encroachment Regular Project: Parcel: 6302005005 Vernon 90058 Application Date: 08/09/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 03/26/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 28 2023 12:00AM Estimated Date Of Completion: Sep 1 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Wiring Connection Contractor''s 24 HR Contact Number:: 714-414-1312 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: 354' overlash from exiting pole#n/t to existing pole#n/t E-2023-0074 Type: Engineering District: Vernon Main Address:4770 E 50Th Street Status: Issued Workclass: Encroachment Regular Project: Parcel: 6304013029 Vernon 90058 Application Date: 08/09/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 03/26/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 28 2023 12:00AM Estimated Date Of Completion: Sep 1 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Wiring Connection Contractor''s 24 HR Contact Number:: 626 430-3320 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: tie-in to existing pole#3278VP in sidewalk, 900' overlash from existing pole#3278VP to existing pole#2512VP E-2023-0076 Type: Engineering District: Vernon Main Address:3049 E Vernon Avenue Status: Issued Workclass: Encroachment Regular Project: Parcel: 6303005034 Vernon 90058 Application Date: 08/15/2023 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $2,000.00 Last Inspection: Fee Total: $1,489.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 17 2023 12:00AM Estimated Date Of Completion: Aug 17 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Premier Pipe Inc.Contractor''s 24 HR Contact Number:: 9092974808 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Page 26 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Clean and Video Sanitary Sewer. E-2023-0078 Type: Engineering District: Vernon Main Address: Status: Issued Workclass: Encroachment Regular Project: Parcel: Application Date: 08/16/2023 Zone: Issue Date: 09/29/2023 Sq Ft: 0 Expiration: 03/27/2024 Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 19 2023 12:00AM Estimated Date Of Completion: Aug 20 2023 12:00AM Is Annual Permit?: No Name: Cedro Construction Contractor''s 24 HR Contact Number:: (805) 827-0977 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: Yes Health Acknowledgement: No Fire Acknowledgement: No Description: LOCATION: E 50th St & S Soto St. to S Boyle Ave and 50th St DESCRIPTION: Grind 4” of pavement and pave 4” - full street E-2023-0085 Type: Engineering District: Vernon Main Address: Status: Issued Workclass: Encroachment Regular Project: Parcel: Application Date: 08/24/2023 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,821.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Aug 30 2023 12:00AM Estimated Date Of Completion: Aug 31 2023 12:00AM Is Annual Permit?: No Name: Towers Communications Inc.Contractor''s 24 HR Contact Number:: 385-253-0667 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: LOCATION: S. Santa Fe Ave & E Vernon Ave LOCATION: Access ex. pole for splice work (see TCP for pole location) E-2023-0087 Type: Engineering District: Vernon Main Address:2709 E 37Th Street Status: Issued Workclass: Encroachment Regular Project: Parcel: 6302002031 Vernon 90058 Application Date: 08/31/2023 Zone: Issue Date: 09/22/2023 Sq Ft: 0 Expiration: 03/20/2024 Valuation: $88.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Sep 11 2023 12:00AM Estimated Date Of Completion: Sep 13 2023 12:00AM Dig Alert Number: B231661027 Dosh Permit Number: Is Annual Permit?: No Name: Mammoth Electric Contractor''s 24 HR Contact Number:: 714-803-5448 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Install electrical utility conduit 2-4" and AT&T conduit 2-4". Page 27 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) E-2023-0089 Type: Engineering District: Vernon Main Address:5681 S Downey Rd Status: Fees Due Workclass: Encroachment Utility Project: Parcel: 6310004012 Vernon, CA 90058 Application Date: 09/01/2023 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date Of Completion: Nov 30 2023 12:00AM Is Annual Permit?: No Utility Company: SoCal Gas Name: ARB Contractor''s 24 HR Contact Number:: 949-283-0176 No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Estimated Date of Commencement: Oct 9 2023 12:00AM Description: Following the in-line inspection (ILI) of L765 P3 completed in May 2021, SoCalGas PIEx will be conducting (2) validation digs to confirm the data retrieved from the inspection tool and a total of (3) short segments. This permit request is for Short Segment 30-6205. The pipeline will be excavated (8' x 12') and fully exposed, inspected, and any repairs will be made that are deemed necessary. E-2023-0090 Type: Engineering District: Vernon Main Address: Status: Fees Paid Workclass: Encroachment Utility Project: Parcel: Application Date: 09/06/2023 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,489.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Sep 7 2023 12:00AM Estimated Date Of Completion: Oct 25 2023 12:00AM Is Annual Permit?: No Utility Company: AT&T No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: LOCATION: 3300 Bandini Blvd, 3308 Bandini Blvd. DESCRIPTION: Place (2) ground-beds. Trench & place approx. 5 ft. of 4"- PCV. Place (2) anchors. Place (2) down guys. Place approx. 174 ft. of 6M strand. Place approx. 548 ft. 12-fiber tail. OCALC approved 8/24/23. E310-A02KRN7 REL 0-2 ASE (14 DAY JOB) E-2023-0091 Type: Engineering District: Vernon Main Address: Status: Issued Workclass: Encroachment Regular Project: Parcel: Application Date: 09/06/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Sep 21 2023 12:00AM Estimated Date Of Completion: Sep 22 2023 12:00AM Is Annual Permit?: No Name: Fiber Tech Solutions, Inc.Contractor''s 24 HR Contact Number:: 310-720-1505 Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Temporary traffic control Device & sign replacement in City of Vernon Right of way for installation of (1) new anchor & down guy in City of Vernon Right Away. E-2023-0093 Type: Engineering District: Vernon Main Address:3001 Sierra Pine Avenue Status: Issued Workclass: Encroachment Regular Project: Parcel: 6303002028 Vernon 90058 Application Date: 09/11/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $1,000.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Oct 26 2023 12:00AM Estimated Date Of Completion: Oct 27 2023 12:00AM Dig Alert Number: Dosh Permit Number: Is Annual Permit?: No Name: Wiring Connection Contractor''s 24 HR Contact Number:: Luis Cardenas Railroad Crossing, Conveyor, & Tunnels Across St: No Railroad Tracks, Pipeline or Conduits: No Pipelines, Conduits, or Metering Manhole Across St: No Page 28 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Building Footing, Traffic Sensor, Sign, Monitoring: No Asphalt Pavement: No Concrete Pavement and Driveway: No Concrete Curb and Gutter: No Trench Excavations: No Monument Replacement: No No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: Charter Spectrum proposes to Excavate 7' by method of open trenching to place conduit for future fiber placement. Excavate to place (1) NEW 2'x3' vault. Charter proposes to Over-lash fiber on (12) existing utility poles. Charter to place (1) riser on existing pole tag#2369VP E-2023-0107 Type: Engineering District: Vernon Main Address:4333 S Maywood Status: Fees Paid Workclass: Encroachment Utility Project: Parcel: 6304021019 Vernon 90058 Application Date: 09/21/2023 Zone: Issue Date: 09/25/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Oct 21 2023 12:00AM Estimated Date Of Completion: Jan 21 2024 12:00AM Dig Alert Number: Dosh Permit Number: 0 Is Annual Permit?: No Utility Company: SoCal Gas Name: SOCALGAS Contractor''s 24 HR Contact Number:: 800-427-2200 No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: ADDRESS: 4333 S MAYWOOD AVE CROSS STREET: CHARTER STREET JOB DESCRIPTION: EXCAVATE TO REPAIR GAS LEAK. NO CUT AND BORE. NO AGF. 1) 3'X2 ASPHALT CUT. LOCATED 300' N/CL OF CHARTER ST & 20' E/CL OF MAYWOOD AVE. E-2023-0118 Type: Engineering District: Vernon Main Address: Status: Fees Due Workclass: Encroachment Utility Project: Parcel: Application Date: 09/29/2023 Zone: Issue Date: 09/29/2023 Sq Ft: 0 Expiration: 03/27/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Dec 28 2022 12:00AM Estimated Date Of Completion: Mar 28 2023 12:00AM Is Annual Permit?: No Utility Company: SoCal Gas No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: LOCATION: 2041 E. 25TH ST. DESCRIPTION: AFTER-THE-FACT Service Replacement, paving needed. No cut and bore. (2) 3x3 asphalt cuts. 54-483057/5497494/2022-0583 E-2023-0119 Type: Engineering District: Vernon Main Address:3188 Slauson Ave Status: Fees Due Workclass: Encroachment Utility Project: Parcel: 6310027037 Vernon, CA 90058 Application Date: 09/29/2023 Zone: Issue Date: 09/29/2023 Sq Ft: 0 Expiration: 03/27/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Estimated Date of Commencement: Feb 20 2023 12:00AM Estimated Date Of Completion: May 20 2023 12:00AM Is Annual Permit?: No Utility Company: SoCal Gas No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: AFTER-THE-FACT Leak repair at service, paving needed. No cut and bore. (1) 4x2 asphalt cut 54-304165/5314967/2200-0583 E-2023-0120 Type: Engineering District: Vernon Main Address: Status: Fees Due Workclass: Encroachment Utility Project: Parcel: Application Date: 09/29/2023 Zone: Issue Date: 09/29/2023 Sq Ft: 0 Expiration: 03/27/2024 Valuation: $0.00 Last Inspection: Fee Total: $1,157.00 Finaled Date: Assigned To: Yesenia Barajas Additional Info: Page 29 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Estimated Date of Commencement: Jun 29 2023 12:00AM Estimated Date Of Completion: Sep 29 2023 12:00AM Is Annual Permit?: No Utility Company: SoCal Gas No Fee Permit: No Health Acknowledgement: No Fire Acknowledgement: No Description: LOCATION: 3645 E 26TH ST. DESCRIPTION: AFTER-THE-FACT Leak repair at service, paving needed. No cut and bore. (1) 4x2 asphalt cut. 54-321887/5332959/2200-0583 PERMITS ISSUED FOR ENGINEERING: 23 INDUSTRIAL IND-2023-0007 Type: Industrial District: Vernon Main Address:2532 E 49Th St Status: Issued Workclass: Remodel Project: Parcel: 6308010024 Vernon, CA 90058 Application Date: 07/11/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 5,850 Expiration: 03/25/2024 Valuation: $35,000.00 Last Inspection: Fee Total: $1,089.35 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: IND-2023-0004 Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 8 2023 12:00AM Health Department Comments: PLAN CHECK NOT REQUIRED Description: Renovation office with restroom - demolition IND-2023-0019 Type: Industrial District: Vernon Main Address:2350 E 48Th St Status: Issued Workclass: Remodel Project: Parcel: 6308015043 Vernon, CA 90058 Application Date: 08/17/2023 Zone: Issue Date: 09/28/2023 Sq Ft: 2,500 Expiration: 03/26/2024 Valuation: $10,000.00 Last Inspection: Fee Total: $572.48 Finaled Date: Assigned To: Rosa Garibay Additional Info: Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 24 2023 12:00AM Health Department Comments: 8/22/2023-EMAILED LANCE REQUESTING CLARIFICATION REGARDING THE INTENDED USE OF THE FACILITY. 8/24/2023-SPOKE WITH LANCE. THE SCOPE OF WORK FOR THE PERMIT IS ONLY TO PERFORM DEMOLITION WORK. NO FOOD EQUIPMENT OR FOOD OPERATION IS INVOVLED. FUTURE TENANT MAY BE A FOOD BUSINESS AND WILL SUBMIT PLANS FOR REVIEW. Description: DEMO COOLER BOX IND-2023-0032 Type: Industrial District: Vernon Main Address:4567 Loma Vista Ave Status: Issued Workclass: Remodel Project: Parcel: 6304022059 Vernon, CA 90058 Application Date: 09/18/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: 03/27/2024 Valuation: $250,000.00 Last Inspection: 09/29/2023 Fee Total: $2,028.50 Finaled Date: Assigned To: Rosa Garibay Additional Info: Health Department Approval: No Related applications: See Eden permit, Industrial Remodel B-2021-4507 Director Approval: No Fire Acknowledgement: No Description: Build new cooler and freezer box Page 30 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) PERMITS ISSUED FOR INDUSTRIAL: 3 INDUSTRIAL WASTEWATER IWW-2023-0007 Type: Industrial Wastewater District: Vernon Main Address:4383 Exchange Ave Status: Issued Workclass: Industrial Wastewater Project: Parcel: Vernon, CA 90058 Application Date: 08/11/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $0.00 Last Inspection: Fee Total: $180.00 Finaled Date: Assigned To: Rosa Garibay Additional Info: Tennant Name: Tennant Phone: Description: IW Permit Revision # 22719 IWW-2023-0008 Type: Industrial Wastewater District: Vernon Main Address:2970 E 50Th St Status: Issued Workclass: Industrial Wastewater Project: Parcel: Vernon, CA 90058 Application Date: 08/16/2023 Zone: Issue Date: 09/20/2023 Sq Ft: 0 Expiration: 03/18/2024 Valuation: $0.00 Last Inspection: Fee Total: $180.00 Finaled Date: Assigned To: Rosa Garibay Additional Info: Tennant Name: Tennant Phone: Description: Permit Renewal for Permit # 21146 PERMITS ISSUED FOR INDUSTRIAL WASTEWATER: 2 MECHANICAL B-2021-4871 Type: Mechanical District: Vernon Main Address:4921 Gifford Ave Status: Issued Workclass: Mechanical Project: Parcel: 6304016014 Vernon, CA 90058 Application Date: 08/19/2021 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $100,000.00 Last Inspection: Fee Total: $1,978.23 Finaled Date: Assigned To: Rosa Garibay Additional Info: Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Installation of new rubber lined ferric chloride mixing tank on existing concrete pad. B-2022-5695 Type: Mechanical District: Vernon Main Address:4801 50Th St Status: Issued Workclass: Mechanical Project: Parcel: 6304013029 Vernon, CA 90058 Application Date: 12/13/2022 Zone: Issue Date: 09/28/2023 Sq Ft: 0 Expiration: 01/01/2024 Valuation: $1,252,200.00 Last Inspection: 04/11/2023 Fee Total: $13,913.01 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: B-2023-5814 Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Building 50. Install new emissions controll equipment and minor alterations for improved airflows MEC-2023-0004 Type: Mechanical District: Vernon Main Address:5353 S Downey Road Status: Issued Workclass: Mechanical Project: Parcel: 6310002029 Vernon 90058 Application Date: 06/26/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $613,000.00 Last Inspection: Fee Total: $6,459.63 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: MEC-2023-0004 Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Page 31 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Health Department Comments: 7/20/2023 PLAN CHECK MAY BE REQUIRED. WILL CONTACT CONTRACTOR TO INQUIRE Health Department Approval Date: Aug 8 2023 12:00AM Description: Refrigeration Work for Heat Recovery System MEC-2023-0011 Type: Mechanical District: Vernon Main Address:2020 E 25Th Street Status: Issued Workclass: Mechanical Project: Parcel: 6302009018 Vernon 90058 Application Date: 08/14/2023 Zone: Issue Date: 09/20/2023 Sq Ft: 0 Expiration: 03/18/2024 Valuation: $6,150.00 Last Inspection: Fee Total: $503.83 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: Replaced HVAC unit Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Comments: PLAN CHECK NOT APPLICABLE Health Department Approval Date: Aug 16 2023 12:00AM Description: Replaced HVAC 3 ton unit. HVAC swap out. PERMITS ISSUED FOR MECHANICAL: 4 MISCELLANEOUS B-2021-4872 Type: Miscellaneous District: Vernon Main Address:4921 Gifford Ave Status: Issued Workclass: Miscellaneous Project: Parcel: 6304016014 Vernon, CA 90058 Application Date: 08/19/2021 Zone: Issue Date: 09/06/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $5,000.00 Last Inspection: 09/12/2023 Fee Total: $458.88 Finaled Date: Assigned To: Rosa Garibay Additional Info: Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: anchorage and structure calculation B-2023-5753 Type: Miscellaneous District: Vernon Main Address:5415 Santa Fe Ave Status: Issued Workclass: Miscellaneous Project: Parcel: 6308016032 Vernon, CA 90058 Application Date: 01/23/2023 Zone: Issue Date: 09/21/2023 Sq Ft: 0 Expiration: 03/19/2024 Valuation: $15,000.00 Last Inspection: Fee Total: $0.00 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: B-2023-5753 Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Installation of an above ground DEF tank along with fuel dispenser. MISC-2023-0008 Type: Miscellaneous District: Vernon Main Address:4575 Loma Vista Ave Status: Issued Workclass: Miscellaneous Project: Parcel: 6304022059 Vernon, CA 90058 Application Date: 05/10/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $140,000.00 Last Inspection: Fee Total: $2,345.70 Finaled Date: Assigned To: Rosa Garibay Additional Info: Director Approval: No Fire Acknowledgement: No Health Department Approval: No Page 32 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) MISC-2023-0014 Type: Miscellaneous District: Vernon Main Address:3100 E 44Th Street Status: Issued Workclass: Miscellaneous Project: Parcel: 6303016005 Vernon 90058 Application Date: 05/19/2023 Zone: Issue Date: 09/18/2023 Sq Ft: 0 Expiration: 03/18/2024 Valuation: $40,000.00 Last Inspection: Fee Total: $1,175.15 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: MISC-2023-0014 Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Comments: PLAN CHECK NOT APPLICABLE. VP Health Department Approval Date: Aug 28 2023 12:00AM Description: Strengthening Repair of Roof Purlins MISC-2023-0030 Type: Miscellaneous District: Vernon Main Address:4701 S Santa Fe Ave Status: Issued Workclass: Miscellaneous Project: Parcel: Vernon, CA 90058 Application Date: 07/18/2023 Zone: Issue Date: 09/07/2023 Sq Ft: 0 Expiration: 03/05/2024 Valuation: $50,000.00 Last Inspection: Fee Total: $1,346.75 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: MISC-2023-0030 Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Comments: PLAN CHECK NOT REQUIRED Health Department Approval Date: Jul 20 2023 12:00AM Description: Medium voltage cable from the transformer as it transitions to the switchgear. MISC-2023-0035 Type: Miscellaneous District: Vernon Main Address:3257 E 26Th Street Status: Issued Workclass: Miscellaneous Project: Parcel: 5169033016 Vernon 90058 Application Date: 08/01/2023 Zone: Issue Date: 09/11/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $3,020.00 Last Inspection: Fee Total: $284.89 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: Future High Pile Storage Plan Submittal Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Installation of prefabricated pallet racking inside warehouse. No field welding is required. Fire Department Approval included in scope of work under separate submittal MISC-2023-0041 Type: Miscellaneous District: Vernon Main Address:4701 S Santa Fe Ave Status: Issued Workclass: Miscellaneous Project: Parcel: Vernon, CA 90058 Application Date: 08/21/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $200,000.00 Last Inspection: Fee Total: $2,897.15 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: Building Permit B-2023-5725 Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Stair N MISC-2023-0042 Type: Miscellaneous District: Vernon Main Address:4701 S Santa Fe Avenue Status: Issued Workclass: Miscellaneous Project: Parcel: 6308014031 Vernon 90058 Application Date: 08/21/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $300,000.00 Last Inspection: Fee Total: $3,816.90 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: Building Permit B-2023-5725 Director Approval: No Fire Acknowledgement: No Health Department Approval: No Page 33 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Description: Stair SE and Rail MISC-2023-0043 Type: Miscellaneous District: Vernon Main Address:3809 Soto Street Status: Issued Workclass: Miscellaneous Project: Parcel: 6302020058 Vernon 90058 Application Date: 08/22/2023 Zone: Issue Date: 09/18/2023 Sq Ft: 0 Expiration: 03/18/2024 Valuation: $2,000.00 Last Inspection: 09/20/2023 Fee Total: $184.15 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: Sign permit application and electrical application submitted for this sign permit Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Comments: PLAN CHECK NOT APPLICABLE Health Department Approval Date: Aug 30 2023 12:00AM Description: 1 SIGN - INTERNALLY ILLUMINATED DOUBLE SIDED CABINET/MONUMENT FOR STARBUCKS DRIVE THRU MISC-2023-0046 Type: Miscellaneous District: Vernon Main Address:2211 E 27Th Street Status: Issued Workclass: Miscellaneous Project: Parcel: 6302008025 Vernon 90058 Application Date: 08/24/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $31,600.00 Last Inspection: Fee Total: $1,037.87 Finaled Date: Assigned To: Denise Palomares Additional Info: Health Department Comments: 9/6/2023 - PLAN CHECK NOT APPLICABLE. VP Health Department Approval Date: Sep 6 2023 12:00AM Related applications: ROF-2023-0017 Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Description: INSTALL NEW SKYLIGHTS MISC-2023-0048 Type: Miscellaneous District: Vernon Main Address:3200 Washington Boulevard Status: Issued Workclass: Miscellaneous Project: Parcel: 5169023031 Vernon 90058 Application Date: 08/24/2023 Zone: Issue Date: 09/26/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $50,000.00 Last Inspection: Fee Total: $1,346.75 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: B-2022-5589 Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Comments: PLAN CHECK NOT APPLICABLE. Health Department Approval Date: Aug 30 2023 12:00AM Description: SEISMIC ANCHORAGE FOR LADDER TO (E) STEEL COLUMN FOR 3200 E WASHINGTON PERMITS ISSUED FOR MISCELLANEOUS: 11 OWNERS DECLARATION OWN-2023-0006 Type: Owners Declaration District: Vernon Main Address:2020 E 25Th Street Status: Finaled Workclass: Owners Declaration Project: Parcel: 6302009018 Vernon 90058 Application Date: 09/07/2023 Zone: Issue Date: 09/07/2023 Sq Ft: 0 Expiration: Valuation: $0.00 Last Inspection: Fee Total: $0.00 Finaled Date: 09/20/2023 Assigned To: Denise Palomares Additional Info: Related applications: MEC-2023-0011 Owner Builder Declaration1: Yes Owner Builder Declaration2: Yes Owner Builder Declaration3: Yes Sec.: 7044 Reason for Exemption: Owner/builder Page 34 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Owner's Acknowledgement and Verification1: Yes Owner's Acknowledgement and Verification 2: Yes Owner's Acknowledgement and Verification3: Yes Owner's Acknowledgement and Verification4: Yes Owner's Acknowledgement and Verification5: Yes Owner's Acknowledgement and Verification6: Yes Owner's Acknowledgement and Verification7: Yes Owner's Acknowledgement and Verification8: Yes Owner's Acknowledgement and Verification9: Yes Owner's Acknowledgement and Verification10: Yes Owner's Acknowledgement and Verification11: Yes Owner's Acknowledgement and Verification12: Yes Description: HVAC replacement PERMITS ISSUED FOR OWNERS DECLARATION: 1 PLUMBING B-2023-5890 Type: Plumbing District: Vernon Main Address:2905 50Th St Status: Issued Workclass: Plumbing Project: Parcel: 6303024010 Vernon, CA 90058 Application Date: 04/12/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $13,000.00 Last Inspection: Fee Total: $641.13 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: b-2023-5749 Industrial Wastewater Permit: No Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Adding roof drains to new roof PLB-2023-0006 Type: Plumbing District: Vernon Main Address:2709 E 37Th Street Status: Issued Workclass: Plumbing Project: Parcel: 6302002031 Vernon 90058 Application Date: 05/31/2023 Zone: Issue Date: 09/12/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $20,000.00 Last Inspection: Fee Total: $486.05 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: Industrial Wastewater Permit: No Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Jun 7 2023 12:00AM Health Department Comments: NOT APPLICABLE Description: Sewer Cap PLB-2023-0014 Type: Plumbing District: Vernon Main Address:2532 E 49Th Street Status: Issued Workclass: Plumbing Project: Parcel: 6308010024 Vernon 90058 Application Date: 07/27/2023 Zone: Issue Date: 09/25/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $30,000.00 Last Inspection: 10/03/2023 Fee Total: $1,003.55 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: ELE-2023-0043 PLB-2023-0014 Industrial Wastewater Permit: No Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 15 2023 12:00AM Health Department Comments: PLAN CHECK NOT APPLICABLE Description: T/I Renovation office & restroom 5,850 sq. in existing warehouse PLB-2023-0022 Type: Plumbing District: Vernon Main Address:2051 E 27Th St Status: Issued Workclass: Plumbing Project: Parcel: 6302009031 Vernon, CA 90058 Application Date: 08/08/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $25,000.00 Last Inspection: 09/06/2023 Fee Total: $915.76 Finaled Date: Assigned To: Rosa Garibay Additional Info: Page 35 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Related applications: PLB-2023-0022 PLB-2023-0023 Industrial Wastewater Permit: No Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 22 2023 12:00AM Health Department Comments: PLAN CHECK NOT APPLICABLE Description: 2 toilets, 2 handwash sinks, 1 water heater, 1 kitchen sink, 1 bar sink, 1 water fountain PLB-2023-0023 Type: Plumbing District: Vernon Main Address:2099 E 27Th St Status: Issued Workclass: Plumbing Project: Parcel: 6302009034 Vernon, CA 90058 Application Date: 08/08/2023 Zone: Issue Date: 09/05/2023 Sq Ft: 0 Expiration: 03/04/2024 Valuation: $25,000.00 Last Inspection: 09/06/2023 Fee Total: $915.76 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: PLB-2023-0022 PLB-2023-0023 Industrial Wastewater Permit: No Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 16 2023 12:00AM Health Department Comments: 8/16/2023-LUIS VISSONI CONFIRMED THAT FOOD CASTLE IS NO LONGER IN OPERATOR. THE FACILITY IS NOW AN ART STORAGE BUSINESS. PLAN CHECK NOT APPLICABLE Description: 3 toilets, 3 handwash sinks,1 water heater, 1 kitchen sink, 1 bar sink, 1 water fountain PLB-2023-0029 Type: Plumbing District: Vernon Main Address:2601 Soto Street Status: Finaled Workclass: Plumbing Project: Parcel: 6302001002 Vernon, CA 90058 Application Date: 08/16/2023 Zone: Issue Date: 09/11/2023 Sq Ft: 0 Expiration: 03/11/2024 Valuation: $1,200.00 Last Inspection: 09/14/2023 Fee Total: $184.15 Finaled Date: 09/15/2023 Assigned To: Denise Palomares Additional Info: Related applications: I will also apply for A building demolition permit for this property to demolish building. Industrial Wastewater Permit: No Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 21 2023 12:00AM Health Department Comments: PLAN CHECK NOT REQUIRED Description: I am going to demolish the building. I need to cap the sewer PLB-2023-0030 Type: Plumbing District: Vernon Main Address:3220 E 26Th Street Status: Issued Workclass: Plumbing Project: Parcel: Vernon 90023 Application Date: 08/22/2023 Zone: Issue Date: 09/19/2023 Sq Ft: 0 Expiration: 03/18/2024 Valuation: $4,637.99 Last Inspection: 09/19/2023 Fee Total: $431.41 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: PLB-2023-0025 Industrial Wastewater Permit: No Director Approval: No Fire Acknowledgement: No Health Department Approval: Yes Health Department Approval Date: Aug 23 2023 12:00AM Health Department Comments: 8/23/23-HEALTH DEPARTMENT AWARE OF THE REPAIRS TO THE SEWER LINE. PLAN REVIEW NOT REQUIRED. Description: Permit to repair/replace deteriorated pipe. Pipe location is underneath production floor, beneath cement. Pipe is part of drainage system with discharge to sewer connection. Page 36 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) PLB-2023-0034 Type: Plumbing District: Vernon Main Address:2757 Leonis Boulevard Status: Issued Workclass: Plumbing Project: Parcel: 6308002012 Vernon 90058 Application Date: 09/15/2023 Zone: Issue Date: 09/27/2023 Sq Ft: 0 Expiration: 03/25/2024 Valuation: $1,000.00 Last Inspection: Fee Total: $184.15 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: DEM-2023-0003 Industrial Wastewater Permit: No Director Approval: No Fire Acknowledgement: No Health Department Approval: No Description: Termination of sewer laterals (6) at the PL. PERMITS ISSUED FOR PLUMBING: 8 ROOFING ROF-2023-0024 Type: Roofing District: Vernon Main Address:5010 Loma Vista Avenue Status: Issued Workclass: Roofing Project: Parcel: 6304013027 Vernon 90058 Application Date: 09/14/2023 Zone: Issue Date: 09/18/2023 Sq Ft: 0 Expiration: 03/26/2024 Valuation: $190,000.00 Last Inspection: 09/28/2023 Fee Total: $1,703.50 Finaled Date: Assigned To: Rosa Garibay Additional Info: Related applications: Is Building unreinforced structure? URM: No Is there more than one building on this property?: Yes 3. Will the entire building be reroofed?: No Will some or all of the existing roove be removed: No Describe asbestos removal process if applicable.: 5. Are there any property line wall or firewalls?: No Describe new roof assembly.: 1.- Apply Tri-Built asphalt primer on top of the existing roofing material 2.- Apply polifresko APP torch down cool roof roofing material What is the existing roof deck?: The existing roof deck is wood with wood beams How will the roof covering be fastened?: We will use asphalt primer Work performed in public right of way?: No Director Approval: No Health Acknowledgement: No Fire Acknowledgement: No Description: New roofing on top of the existing roofing material with asphalt primer ROF-2023-0026 Type: Roofing District: Vernon Main Address:2323 E 52Nd Street Status: Issued Workclass: Roofing Project: Parcel: 6308016015 Vernon 90058 Application Date: 09/20/2023 Zone: Issue Date: 09/21/2023 Sq Ft: 0 Expiration: 03/19/2024 Valuation: $70,200.00 Last Inspection: Fee Total: $978.23 Finaled Date: Assigned To: Denise Palomares Additional Info: Related applications: Is Building unreinforced structure? URM: No Is there more than one building on this property?: No 3. Will the entire building be reroofed?: Yes Will some or all of the existing roove be removed: No Describe asbestos removal process if applicable.: 5. Are there any property line wall or firewalls?: Yes Describe new roof assembly.: SPRAY COATING SYSTEM WITH TROPICAL #921 ELASTOMERIC COATING. What is the existing roof deck?: CAPSHEET How will the roof covering be fastened?: CRRC #0656-0001 / ICC #ESR-3913 Work performed in public right of way?: No Director Approval: No Health Acknowledgement: No Fire Acknowledgement: No Description: Clean roof of all dirt and debris and spray Tropical #921 White Elastomeric Coating System to commercial building. Class-A material - CRRC #0656-0001 / ICC #ESR-3913 ROF-2023-0027 Type: Roofing District: Vernon Main Address:4309 District Boulevard Status: Issued Workclass: Roofing Project: Parcel: 6304022064 Vernon 90058 Application Date: 09/20/2023 Zone: Issue Date: 09/21/2023 Sq Ft: 0 Expiration: 03/19/2024 Valuation: $89,800.00 Last Inspection: Fee Total: $1,124.20 Finaled Date: Assigned To: Denise Palomares Additional Info: Page 37 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Related applications: Is Building unreinforced structure? URM: No Is there more than one building on this property?: No 3. Will the entire building be reroofed?: Yes Will some or all of the existing roove be removed: No Describe asbestos removal process if applicable.: 5. Are there any property line wall or firewalls?: Yes Describe new roof assembly.: TROPICAL #921 ELASTOMERIC COATING SYSTEM. CLASS-A MATERIAL What is the existing roof deck?: Plywood How will the roof covering be fastened?: CRRC #0656-0001 / ICC #ESR-3913 Work performed in public right of way?: No Director Approval: No Health Acknowledgement: No Fire Acknowledgement: No Description: Clean roof of all dirt and debris and spray Tropical #921 White Elastomeric Coating System to commercial building. Class-A material - CRRC #0656-0001 / ICC #ESR-3913 PERMITS ISSUED FOR ROOFING: 3 SPECIAL EVENT SPEV-2023-0007*Type: Special Event District: Vernon Main Address:2600 S Soto Street Status: Expired Workclass: Special Event Permit Project: Parcel: 6303003018 Vernon 90023 Application Date: 08/02/2023 Zone: Issue Date: 09/18/2023 Sq Ft: 17,136 Expiration: 10/02/2023 Valuation: $0.00 Last Inspection: Fee Total: $134.00 Finaled Date: Assigned To: Denise Palomares Additional Info: Type Of Event: Celebration Description Of Event: Event to celebrate the 30th Anniversary of JC Sales. Free food will be provided in addition to a vendor area. End Date: Sep 27 2023 12:00AM Time Of Event: 10 AM - 3 PM Date of Inspection: Aug 9 2023 12:00AM Time of inspection: 9AM Total anticipated number of attendees: 1000 Will Food Be served: Yes Will Alcohol Be Served?: No Will tents/canopies be used that exceed 400 sqft: Yes Description of tents/canopies: Multiple 10'x10' EZ-UP style tents, and 1 or 2 large eating tents Does the event have sufficient parking available?: Yes Does the event location have sufficient restrooms?: Yes Will decorations be used?: Yes If Yes, Please list what type: Oxygen-filled balloon arch (Not Helium) Contact for Decorations: Luis Silva (Luis@JCSales.net) Phone: 323-260-8762 Will Candles/open flame devices be used?: No If yes, please list what type:: Health Department Approval: No Description: 30th Anniversary Celebration SPEV-2023-0008 Type: Special Event District: Vernon Main Address:4820 Everett Court Status: Finaled Workclass: Special Event Permit Project: Parcel: 6304025035 Vernon 90058 Application Date: 08/03/2023 Zone: Issue Date: 09/11/2023 Sq Ft: 39,289 Expiration: 09/12/2023 Valuation: $0.00 Last Inspection: Fee Total: $134.00 Finaled Date: 09/11/2023 Assigned To: Denise Palomares Additional Info: Type Of Event: Warehouse Sale Description Of Event: Sept. 9th from 8am – 1pm. We will be hosting a Warehouse Furniture Sale where we are inviting the public to our outside area and the 2 nd floor of our building on 4820 Everett Court, Vernon, California 90058 to take a look around and purchase any furniture we wish to sell, that of which they must take themselves after purchase. End Date: Sep 9 2023 12:00AM Time Of Event: 7am - 1pm Date of Inspection: Aug 11 2023 12:00AM Page 38 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Time of inspection: Any time and any date Total anticipated number of attendees: 300 Will Food Be served: No Will Alcohol Be Served?: No Will tents/canopies be used that exceed 400 sqft: No Description of tents/canopies: N/A Does the event have sufficient parking available?: Yes Does the event location have sufficient restrooms?: Yes Will decorations be used?: No If Yes, Please list what type: N/A Contact for Decorations: N/A Phone: 424-523-2203 Will Candles/open flame devices be used?: No If yes, please list what type:: N/A Health Department Approval: No Description: We will be hosting a Warehouse Furniture Sale where we are inviting the public to our outside area and the 2 nd floor of our building on 4820 Everett Court, Vernon, California 90058 to take a look around and purchase any furniture we wish to sell, that of which they must take themselves after purchase. SPEV-2023-0009 Type: Special Event District: Vernon Main Address:5175 Soto Street Status: Finaled Workclass: Special Event Permit Project: Parcel: 6308002800 Vernon 90058 Application Date: 08/08/2023 Zone: Issue Date: 09/14/2023 Sq Ft: 0 Expiration: 09/18/2023 Valuation: $0.00 Last Inspection: Fee Total: $134.00 Finaled Date: 09/14/2023 Assigned To: Denise Palomares Additional Info: Type Of Event: Vintage Clothing Sample Sale Parking lot Page 39 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Description Of Event: On Saturday, September 16th Torgom Trading Company, Inc. is planning its Next TORGOM SURPLUS MARKET Event. This event is a Vintage Clothing Sample Sale. The purpose for the event is to sale our over stock merchandise that we have. This event is specially catered to the people who DO NOT have seller Permits. You DO NOT need a seller's permit or a business license for this event, it is open to the General Public. We will have 3 Police Officers on stand by in case of Emergencies, and we also have staff that is 1st aid - CPR - AED Trained on site. The Line starts at 2:00 AM, the doors open at 5:00 AM, and the event is closed by 1:00 PM. 5 AM - 7 AM : EARLYBIRD ADMISSION // 7:01 AM - 1PM : GENERAL ADMISSION We sell all Merchandise by the pound; At $ 6.00 per pound and TICKETS are NO REFUNDS/ NO EXCHANGES. Please be sure to email or call me if you have any questions. We also invite you to come to our event. All City of Vernon personnel are invited as our guests with proof of City ID. We hope to see you at the next Surplus Market event! End Date: Sep 16 2023 12:00AM Time Of Event: 1:00 pm Date of Inspection: Sep 16 2023 12:00AM Time of inspection: 4:00 AM Total anticipated number of attendees: 400 Will Food Be served: No Will Alcohol Be Served?: No Will tents/canopies be used that exceed 400 sqft: No Description of tents/canopies: 10 ft x 10 ft 27 tents Does the event have sufficient parking available?: No Does the event location have sufficient restrooms?: Yes Will decorations be used?: No If Yes, Please list what type: Contact for Decorations: Phone: Will Candles/open flame devices be used?: No If yes, please list what type:: Health Department Approval: No Page 40 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 PERMITS ISSUED BY TYPE (09/01/2023 TO 09/30/2023) Description: Torgom Vintage clothing Sample Sale Date: 9/16/2023 (Saturday) Time: 5:00 am - 1:00 pm Place: Torgom Warehouse Parking lot : 5175 S. Soto St. Vernon, CA, 90058 SPEV-2023-0011 Type: Special Event District: Vernon Main Address:2901 Saco Street Status: Finaled Workclass: Special Event Permit Project: Parcel: 6302010002 Vernon 90058 Application Date: 08/31/2023 Zone: Issue Date: 09/11/2023 Sq Ft: 20,000 Expiration: 09/12/2023 Valuation: $0.00 Last Inspection: Fee Total: $134.00 Finaled Date: 09/11/2023 Assigned To: Denise Palomares Additional Info: Type Of Event: Drive Thru Pet Vaccination Clinic Description Of Event: This event offers free cat and dog vaccinations + flea and tick meds to low income families with pets who otherwise could not afford veterinary care. Everyone volunteers their time to run this monthly clinic, including veterinarians with the Southern California Veterinary Medical Association. Event takes place the second Sunday of each month. Participants must reserve their spots, which is limited to 125 families. The event takes place from 8:30am to 10:30am. No more than 25 cars at a time. End Date: Sep 10 2023 12:00AM Time Of Event: 8:30am Date of Inspection: Aug 31 2023 12:00AM Time of inspection: 3:00 Total anticipated number of attendees: 125 Will Food Be served: No Will Alcohol Be Served?: No Will tents/canopies be used that exceed 400 sqft: No Description of tents/canopies: Does the event have sufficient parking available?: Yes Does the event location have sufficient restrooms?: Yes Will decorations be used?: No If Yes, Please list what type: Contact for Decorations: Phone: Will Candles/open flame devices be used?: No If yes, please list what type:: Health Department Approval: No Description: Free drive thru pet vaccination clinic by reservation, for low income families with pets, the second Sunday of each month. In Modernica's parking lot. PERMITS ISSUED FOR SPECIAL EVENT: 4 GRAND TOTAL OF PERMITS: 113 * Indicates active hold(s) on this permit Page 41 of 414305 South Santa Fe Avenue, Vernon, CA 90058October 03, 2023 City Council Agenda Report Meeting Date:November 7, 2023 From:Robert Sousa, Chief of Police Department:Police Submitted by:Gustavo Herrera, Lieutenant - Services Division Subject Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Agreement Recommendation Approve and authorize the City Administrator, Police Chief, and Police Sergeant to execute a Professional Services Agreement with the Office of Traffic Safety, in substantially the same form as submitted, for participation in STEP for a one-year term, with an effective date of October 1, 2023. Background The Vernon Police Department (VPD) has received a grant through the Office of Traffic Safety (OTS) to participate in STEP. The goals of the program include the following: reduce the number of persons killed and/or injured in traffic collisions; reduce the number of persons killed and/or injured in Driving Under the Influence (DUI) related collisions; and raise public awareness about DUI enforcement activities in the Los Angeles County region. In order to accomplish the goals of the program, participating agencies will be required to take part in various enforcement activities which include saturation patrol details, motorcycle safety enforcement, distracted driving enforcement, pedestrian and bicycle enforcement, and DUI checkpoints. VPD staff will coordinate enforcement activities as required on an overtime basis. The VPD will receive reimbursement for a majority of the overtime-related costs (benefits calculated at 1.45%). The VPD has participated in this program for a number of years and has been successful in attaining the goals specified. To engage in the program, law enforcement agencies are required to sign an agreement to receive reimbursement for personnel overtime costs. Reimbursements will be made within 90 days of receipt of an invoice, activity log, and quarterly traffic collision reports. The OTS Grant Agreement is for a one-year term and shall remain in effect until September 30, 2024. The proposed agreement has been reviewed and approved as to form by the City Attorney's Office. Fiscal Impact Award of the grant will result in $112,000 in additional revenue to the General Fund. The grant funds will cover a majority of the projected overtime costs for VPD’s annual participation in the OTS STEP. Attachments 1. Office of Traffic Safety STEP Agreement 9/25/2023 9:05:41 AM Page 1 of 18 State of California – Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PT24215 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Vernon From: To: 10/01/2023 09/30/2024 4. AGENCY UNIT TO ADMINISTER GRANT Vernon Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $112,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:  Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances  Exhibit B* – OTS Grant Program Manual  Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: TITLE: EMAIL: PHONE: ADDRESS: Daniel Onopa Sergeant donopa@covpd.org (323) 587-5171 4305 Santa Fe Ave Vernon, CA 90058 ADDRESS: Carlos Fandino City Administrator cfandino@ci.vernon.ca.us (323) 583-8811 4305 S. Santa Fe Avenue Vernon, CA 90058-1714 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Robert Sousa Chief of Police rsousa@covpd.org (323) 583-8811 ext 114 4305 Santa Fe Ave Vernon, CA 90058 ADDRESS: Barbara Rooney Director barbara.rooney@ots.ca.gov (916) 509-3030 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 (Signature) (Date) (Signature) (Date) Sgt. Daniel Onopa (Oct 2, 2023 09:19 PDT)Oct 2, 2023 9/25/2023 9:05:41 AM Page 2 of 18 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #: REGISTERED ADDRESS: CITY: ZIP+4: ZMK4GCEKJ7G3 4305 S Santa Fe Avenue Vernon 90058-1714 ADDRESS: 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 164AL-24.1 20.608 0521-0890-101 2022 43/22 BA/22 $25,500.00 402PT-24.1 20.600 0521-0890-101 2022 43/22 BA/22 $12,580.00 164AL-24 20.608 0521-0890-101 2023 12/23 BA/23 $49,500.00 402PT-24 20.600 0521-0890-101 2023 12/23 BA/23 $24,420.00 AGREEMENT TOTAL $112,000.00 AMOUNT ENCUMBERED BY THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above. $112,000.00 PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $112,000.00 9/25/2023 9:05:41 AM Page 3 of 18 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER PT24215 1. PROBLEM STATEMENT The City of Vernon will use grant funds for enforcement efforts to target DUI drivers, as well as those who commit other violations (speed, distracted driving, turning/yielding violations, etc.) that may contribute to traffic crashes. Our mission would continue to be simple in concept: continue to educate the public about the dangers and consequences of DUI drivers, and reduce traffic crashes and in doing so, reduce injuries and deaths associated to such crashes. The City of Vernon Public Works Traffic Eng ineering Division conducted a Traffic Crash Review Report in 2014. Included in the report are the most frequent locations of traffic crashes and a list of the top primary crash factors. Current statistics from 2018-2020 indicate the top primary crash factors have remained the same. In examining the OTS Crash Rankings for 2020, we have also identified the below problem areas that we recognize and need to be addressed. As a part of the Group G, the City of Vernon had the following rankings: Total Fatal and Injury: 3/32 Alcohol Involved: 2/32 Had Been Drinking Driver < 21: 2/32 Had Been Drinking Driver 21-34: 2/32 Motorcycles: 1/32 Pedestrians: 3/32 Bicyclists: 1/32 Composite: 1/32 Speed Related: 1/32 Nighttime (9pm-2:59am): 1/32 Hit and Run: 1/32 With the assistance and activities a STEP grant offers our department, we will strive to reduce traffic crashes, therefore reducing injuries and deaths associated with traffic crashes. Our target population is not just limited to “infraction violators” and/or “DUI suspects.” The Vernon Police Department sincerely wants our entire community to know that traffic safety is a major priority to us. That is one of the reasons why the Press Release during the cycle of a grant is so important, because it communicates to the public that there is an emphasis and priority on traffic safety in our city. We intend to continue to drive home this message, through educational handouts at checkpoints and/or during routine public contacts. The following is a traffic data summary, including 2022 statistics: - 2 Fatal crashes with 2 victims (2 more than 2020, 1 more than 2021 ). - 171 Injury crashes with 213 victims (36 more crashes than 2020, and 15 more than 2021). - 9 Alcohol involved crashes with injuries (5 more than 2020, and same as 2021), with no fatalities. - 12 Pedestrians were injured in crashes (6 more than 2020, and 2 more than 2021), with no fatalities. - 12 Bicyclists were injured in crashes (1 more than 2020, and 1 more than 2021), with no fatalities. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of bicyclists killed in traffic crashes. 6. Reduce the number of bicyclists injured in traffic crashes. 7. Reduce the number of persons killed in alcohol-involved crashes. 9/25/2023 9:05:41 AM Page 4 of 18 8. Reduce the number of persons injured in alcohol-involved crashes. 9. Reduce the number of persons killed in drug-involved crashes. 10. Reduce the number of persons injured in drug-involved crashes. 11. Reduce the number of persons killed in alcohol/drug combo-involved crashes. 12. Reduce the number of persons injured in alcohol/drug combo-involved crashes. 13. Reduce the number of motorcyclists killed in traffic crashes. 14. Reduce the number of motorcyclists injured in traffic crashes. 15. Reduce hit & run fatal crashes. 16. Reduce hit & run injury crashes. 17. Reduce nighttime (2100 - 0259 hours) fatal crashes. 18. Reduce nighttime (2100 - 0259 hours) injury crashes. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 1 2. Participate and report data (as required) in the following campaigns; Quarter 1: National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 10 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 6 7. Conduct DUI Saturation Patrol operation(s). 12 8. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations. 12 9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 3 10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 4 11. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety. 2 12. Participate in highly visible collaborative DUI Enforcement operations. 4 13. Participate in highly visible collaborative Traffic Enforcement operations. 4 9/25/2023 9:05:41 AM Page 5 of 18 14. Send law enforcement personnel to DUI Checkpoint Planning and Management training. 2 3. METHOD OF PROCEDURE A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.  All training needed to implement the program should be conducted in the first quarter.  All grant related purchases needed to implement the program should be made in the first quarter.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations. Media Requirements Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO. B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements The following requirements are for all grant-related activities:  Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.  The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.  If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.  Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).  Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the 9/25/2023 9:05:41 AM Page 6 of 18 OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.  Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.  Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs.  Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.  Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3 – Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)  Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.  Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.  Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 9/25/2023 9:05:41 AM Page 7 of 18 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PT24215 FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION TOTAL AMOUNT 164AL-24 20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $75,000.00 402PT-24 20.600 State and Community Highway Safety $37,000.00 COST CATEGORY FUND NUMBER UNIT COST OR RATE UNITS TOTAL COST TO GRANT A. PERSONNEL COSTS Straight Time $0.00 Overtime DUI/DL Checkpoints 164AL-24 $7,800.00 6 $46,800.00 DUI Saturation Patrols 164AL-24 $1,400.00 12 $16,800.00 Collaborative DUI Enforcement 164AL-24 $1,400.00 4 $5,600.00 Benefits for 164AL OT @ 1.45% 164AL-24 $69,200.00 1 $1,003.00 Traffic Enforcement 402PT-24 $1,400.00 12 $16,800.00 Distracted Driving 402PT-24 $1,400.00 3 $4,200.00 Pedestrian and Bicycle Enforcement 402PT-24 $1,400.00 4 $5,600.00 Collaborative Traffic Enforcement 402PT-24 $1,400.00 4 $5,600.00 Benefits for 402PT OT @ 1.45% 402PT-24 $33,600.00 1 $487.00 Category Sub-Total $102,890.00 B. TRAVEL EXPENSES In State Travel 402PT-24 $4,313.00 1 $4,313.00 $0.00 Category Sub-Total $4,313.00 C. CONTRACTUAL SERVICES $0.00 Category Sub-Total $0.00 D. EQUIPMENT $0.00 Category Sub-Total $0.00 E. OTHER DIRECT COSTS DUI Checkpoint Supplies 164AL-24 $4,797.00 1 $4,797.00 Category Sub-Total $4,797.00 F. INDIRECT COSTS $0.00 Category Sub-Total $0.00 GRANT TOTAL $112,000.00 9/25/2023 9:05:41 AM Page 8 of 18 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER PT24215 BUDGET NARRATIVE PERSONNEL COSTS DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Benefits for 164AL OT @ 1.45% - Medicare 1.45% Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel Benefits for 402PT OT @ 1.45% - Medicare 1.45% TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum and the California Traffic Safety Summit. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES - EQUIPMENT - OTHER DIRECT COSTS DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, r eflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping). INDIRECT COSTS - STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. 9/25/2023 9:05:41 AM Page 9 of 18 9/25/2023 9:05:41 AM Page 10 of 18 State of California – Office of Traffic Safety GRANT AGREEMENT Exhibit A GRANT NUMBER PT24215 Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State r ules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS The State will comply with applicable statutes and regulations, including but not limited to:  23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;  2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. NONDISCRIMINATION (applies to all subrecipients as well as States) The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:  Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);  49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);  The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;  Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low -income populations);  Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));  Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation). The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively. GENERAL ASSURANCES 9/25/2023 9:05:41 AM Page 11 of 18 In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that: “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rig hts Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional -wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted. SPECIFIC ASSURANCES More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assura nces with respect to its Federally assisted Highway Safety Grant Program: 1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations. 2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source: “The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.” 3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations. 4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith. 6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property. 7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties: a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. 8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods: a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property. 9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub -recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or complian ce reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review 9/25/2023 9:05:41 AM Page 12 of 18 upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contrac ts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing be low is/are authorized to sign this ASSURANCE on behalf of the Recipient. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) The Subgrantee will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. The grantee's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation, and employee assistance programs; 4. The penalties that may be imposed upon employees for drug violations occurring in the workplace; 5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— 1. Abide by the terms of the statement; 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted— 1. Taking appropriate personnel action against such an employee, up to and including termination; 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. POLITICAL ACTIVITY (HATCH ACT) (applies to all subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to all subrecipients as well as States) CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 9/25/2023 9:05:41 AM Page 13 of 18 This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or loca l legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activiti es include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the a doption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to all subrecipients as well as States) INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other reme dies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lowe r tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective par ticipant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS— PRIMARY TIER COVERED TRANSACTIONS 9/25/2023 9:05:41 AM Page 14 of 18 1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, per son, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in th is transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION— LOWER TIER COVERED TRANSACTIONS 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is prese ntly debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 9/25/2023 9:05:41 AM Page 15 of 18 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufacture d products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory qualit y, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justific ation for approval by the Secretary of Transportation. CERTIFICATION ON CONFLICT OF INTEREST (applies to subrecipients as well as States) GENERAL REQUIREMENTS No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, a ccept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal inter est in or a tangible personal benefit from an entity considered for a subaward. Based on this policy: 1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations. 2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct. DISCLOSURE REQUIREMENTS No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a gran t or cooperative agreement, whose objectivity may be impaired because of an y related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy: 1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict. 2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict. 3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, prop osed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. 9/25/2023 9:05:41 AM Page 16 of 18 POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Mes saging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company- owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 9/25/2023 9:05:41 AM Page 17 of 18 INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS 1. Each agency is allowed a total of FIVE (5) GEMS Users. 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. CURRENT GEMS USER(S) 1. Gustavo Herrera Title: Sergeant Media Contact: Yes Phone: (323) 587-5171 Email: gherrera@covpd.org 2. Rafael Landa Title: Corporal Media Contact: Yes Phone: (323) 587-5171 Email: rlanda@covpd.org 3. Daniel Onopa Title: Sergeant Media Contact: Yes Phone: (323) 587-5171 Email: donopa@covpd.org State of California – Office of Traffic Safety OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C GRANT NUMBER PT24215 GRANT DETAILS Grant Number: PT24215 Agency Name: Vernon Police Department Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $112,000.00 Authorizing Official: Carlos Fandino Fiscal Official: Robert Sousa Grant Director: Daniel Onopa 9/25/2023 9:05:41 AM Page 18 of 18 Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add/Change Remove Access {{[] c12_es_:signer1}} Add as a media contact? Yes No {{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }} Name Job Title {{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} Email address Phone number GEMS User 2 Add/Change Remove Access Add as a media contact? Yes No {{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }} Name Job Title {{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }} Email address Phone number GEMS User 3 Add/Change Remove Access Add as a media contact? Yes No {{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }} Name Job Title {{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }} Email address Phone number GEMS User 4 Add/Change Remove Access Add as a media contact? Yes No {{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }} Name Job Title {{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }} Email address Phone number GEMS User 5 Add/Change Remove Access Add as a media contact? Yes No {{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }} Name Job Title {{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }} Email address Phone number Form completed by: Date: As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. {{Name1_es_:signer2:fullname }} Signature Name Grant Director Date Title Sgt. Daniel Onopa (Oct 2, 2023 09:18 PDT)Oct 2, 2023 Sgt. Daniel Onopa (Oct 2, 2023 09:19 PDT)Sgt. Daniel Onopa Oct 2, 2023 City Council Agenda Report Meeting Date:November 7, 2023 From:Scott Williams, Director of Finance Department:Finance Submitted by:Joaquin Leon, Deputy City Treasurer Subject Quarterly Report of Cash and Investments Recommendation Receive and file the Cash and Investments Report for the quarter ended September 30, 2023. Background On June 6, 2023, City Council adopted Resolution No. 2023-12 approving an Annual Statement of Investment Policy for Fiscal Year 2023-2024 (Investment Policy). The Investment Policy sets forth the course of action necessary to guide the decision making of the City Council, City Treasurer, and those authorized to make investment decisions in the administration of the City’s investment portfolio. In accordance with the City's Investment Policy, the City Treasurer shall render a quarterly report of investments to City Council. The Cash and Investments Report provides an overview of the City’s cash and investment portfolio which reflects how the City’s investment program meets policy objectives. Staff manages the composition of the investment portfolio, conducting periodic cash flow analyses, and benchmarking portfolio performance. For the quarter ended September 30, 2023, the City's investments are in line with anticipated projections. As noted in the attached Cash and Investments Report for the quarter ended September 30, 2023, the City's portfolio is in compliance with the City's Annual Statement of Investment Policy and the City has the ability to meet its budgetary expenditure requirements for the next six months. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. September 2023 Quarterly Cash and Investments Report City Council Agenda Report Meeting Date:November 7, 2023 From:Todd Dusenberry, General Manager of Public Utilities Department:Public Utilities Submitted by:Adriana Ramos, Administrative Analyst Subject Services Agreement with Fujitsu Network Communications, Inc. Recommendation A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use; B. Find that the best interests of the City are served by a direct award of an agreement with Fujitsu Network Communications, Inc. without a competitive selection process pursuant to Vernon Municipal Code (VMC) Section 3.32.110 (B)(2); and C. Approve and authorize the City Administrator to execute a Services Agreement with Fujitsu Network Communications, Inc. in substantially the same form as submitted, in an amount not to exceed $444,586.80, for a three-year term for services related to the fiber optics system internet access operations. Background The Vernon Public Utilities (VPU) Fiber Division receives dedicated wholesale internet circuits from upstream service providers. These internet circuits are then provisioned through networking equipment at City Hall and other utility facilities to provide reliable internet services to Vernon business and residential customers. The City has utilized Fujitsu Network Communications, Inc. (Fujitsu) for maintenance and network monitoring of the fiber network system since its inception in 2004. On October 20, 2020, the City Council approved a three-year Services Agreement with Fujitsu for the maintenance of equipment and services related to fiber operations. That agreement is set to expire on November 6, 2023. VPU’s Fiber Division is highly satisfied with the work and services provided by Fujitsu. Fujitsu’s equipment has continuously proven to be highly reliable. Additionally, Fujitsu has provided the capability for remote managed services to the fiber system over the last nineteen years. Their services include 24/7 monitoring of key network devices, most of which are manufactured at the Fujitsu factory facility, monthly reporting and customized reports, incident ticket management, program and project management, and problem management restoration. The City’s existing networking equipment has reached the ten-year life expectancy for this type of equipment. Therefore, on March 21, 2023, the City Council approved a Labor and Materials Contract with Fujitsu for $717,765.97 to upgrade the existing fiber optics network system and perform related network migration services to facilitate the reliability and future growth of VPU’s fiber system. The new networking equipment installation is expected to be completed by the end of the 2023 calendar year. The proposed agreement is exempt from competitive bidding pursuant to Section 3.32.110(A)(10) of the Vernon Municipal Code (VMC) and can be exempt from competitive selection pursuant to Section 3.32.110(B)(2) if a direct award is found to be in the best interests of the City. Section 3.32.110(B)(3) of the VMC indicates that the City Council has the authority to make such a finding when the proposed contract exceeds $100,000. As this staff report outlines, the City's best interests are served by a direct award based on Fujitsu’s demonstrated consistency and reliability, which is critical to VPU and its customers. Moreover, VPU staff is recommending a direct award of this services agreement to Fujitsu to continue to provide network monitoring and related troubleshooting support to the City's residential and business customers without an interruption of coverage. The City's upgraded networking equipment is built around Fujitsu's transport and network distribution equipment. The replacement, maintenance, and network monitoring services by another vendor would require a complete overhaul of the fiber network system as the software used by the upgraded server equipment is only compatible with Fujitsu’s software, which is currently proprietary to Fujitsu. The selection of a new vendor would result in higher expenses and a much longer network transition period for the City as the Electric, Natural Gas and Water Fund receive the benefit of the SCADA System and related monitoring services as do VPU’s customers. If VPU opted to select a new vendor to provide these services, the installation of new equipment, including network engineering and management support services, would result in service interruption and added costs to customers, as their internet services would be down for an extended period of time with no guarantee of reliable service as it exists today. Ultimately, changing from proprietary equipment to compatibility with another vendor would be extremely costly for the City. Therefore, staff recommends that the City Council approve the proposed Services Agreement in the amount of $444,586.80 to provide fiber maintenance and monitoring services. The Services Agreement has been reviewed and approved as to form by the City Attorney’s Office. Fiscal Impact The fiscal impact is not-to-exceed $444,586.80 for the term of three years. Funds for the service agreement are available in the FY 2023-24 Fiber Fund, Professional Services - Other Account No. 059-080-800-529215 in the amount of $77,000. However, approval of this action would require an additional appropriation of $71,195.60 in Fiber Fund, Professional Services - Other Account No. 059-080-800-529215 from available fund balance. Funds will be budgeted in subsequent fiscal years. Attachments 1. Services Agreement Page 1 of 22 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND FUJITSU NETWORK COMMUNICATIONS, INC. FOR SERVICES RELATED TO THE FIBER OPTIC SYSTEM INTERNET ACCESS OPERATIONS COVER PAGE Contractor: Fujitsu Network Communications, Inc. Responsible Principal of Contractor: Keith Lerch, Sales Client Executive Notice Information - Contractor: Fujitsu Network Communications, Inc. 2801 Telecom Parkway Richardson, TX 75082 Attention: FNC Legal Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Todd Dusenberry, General Manager of Public Utilities Telephone: (323) 583-8811 ext. 579 Commencement Date: November 7, 2023 Termination Date: November 6, 2026 Consideration: Total not to exceed $444,586.80 (includes all applicable sales tax); and more particularly described in Exhibit B Records Retention Period Three (3) years, pursuant to Section 12.20 Page 2 of 22 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND FUJITSU NETWORK COMMUNICATIONS, INC. FOR SERVICES RELATED TO THE FIBER OPTIC SYSTEM INTERNET ACCESS OPERATIONS This Agreement is made between the City of Vernon, a California charter City and California municipal corporation (“City”), and Fujitsu Network Communications, Inc., a California corporation (“Contractor”). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on November 7, 2023. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Contractor's proposal to the City ("Proposal") dated October 10, 2023 Exhibit “A”, a copy which is attached to and incorporated into this Agreement by reference. 2.2 All services shall be performed to the specifications set forth in this Agreement. 2.3 All services shall be performed in a competent and professional manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Agreement. 3.2 Contractor shall not subcontract any services to be performed by it under this Agreement without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Agreement shall commence on November 7, 2023, and it shall continue until November 6, 2026, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of Page 3 of 22 the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Agreement, shall not exceed $444,586.80 without the prior authorization of the City, as appropriate, and written amendment of this Agreement. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Agreement. Materials shall be of the highest quality. The above Agreement fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and Page 4 of 22 interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 The City will be invoiced annually for scheduled services, as set forth in Exhibit B. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services scheduled and/or performed. 6.3 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.4 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.5 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below for the duration of the Page 5 of 22 Agreement, including any extensions thereto. Where the City of Vernon is included as an additional insured, the Contractor’s policies shall afford primary coverage. i. Automobile Liability with limits of $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this Agreement by agreeing to defend, indemnify, and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the Contractor under the performance of the services. iii. General Liability with limits of $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Commercial General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be included on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Agreement. Contractor’s insurance policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or self-insurance. (1) If Contractor employs other contractors as part of the services rendered, Contractor shall ensure that any subcontractor who provides services under this Agreement will carry insurance which meets the requirements set forth herein. iv. Technology Errors and Omissions coverage in a sum of $1,000,000 each claim/occurrence and $2,000,000 policy aggregate, where such risk is applicable. Applicable aggregates must be identified. Contractor shall include but not be limited to, claims involving unintentional infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, the release of private information, alteration of electronic information, and network security. The policy shall provide coverage for breach response costs, regulatory fines, penalties, and credit monitoring expenses with limits sufficient to respond to these obligations. v. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners: Page 6 of 22 (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against the City, its directors, commissioners, officers, employees, and volunteers for losses arising from the performance of this Agreement or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in the performance of this Agreement. vi. Contractor shall ensure that it will notify the City in the event of cancellation of any of the insurance policies included in this clause. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish the City with an Acord certificate of insurance for each policy. Each certificate is to be executed by a person authorized by that insurer to bind coverage on its behalf or an authorized representative of Contractor’s insurance broker. The certificate(s) must be in an Acord form. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify the City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Agreement; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 11.0 LIMITATION OF LIABILITY. The City acknowledges and agrees that: 11. 1 Contractor' s maximum liability to the city for any claim(s) arising from or relating to this contract, whether in contract, or tort, or otherwise shall not exceed the total fees payable by City to Contractor for the services for the month(s) in which the event(s) or circumstance(s) giving rise to the claim(s) occurred. In no event will Contractor or its supplier(s) be liable for any special, consequential, indirect, punitive, or incidental damages, including but Page 7 of 22 not limited to damages caused by the city's failure to perform any of its responsibilities, loss of data, loss of revenue or profits, even if Contractor or its supplier(s) have been advised of the possibility of such damages. Such limitation shall not limit any insurance coverage payment(s) due to City pursuant to the terms of this agreement. 12.0 GENERAL TERMS AND CONDITIONS. 12.1 INDEPENDENT CONTRACTOR. 12.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 12.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 12.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 12.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) Page 8 of 22 years after completion or earlier termination of this Agreement. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 12.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 12.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 12.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Agreement shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and executed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 12.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 12.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Agreement or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 12.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, Page 9 of 22 State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof. Violation of any law material to performance of this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 12.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 12.11 INTERPRETATION. 12.11.1 Applicable Law. This Agreement shall be deemed an agreement and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 12.11.2 Entire Agreement. This Agreement, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 12.11.3 Written Amendment. This Agreement may only be changed by written amendment executed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Agreement shall be of no force or effect. 12.11.4 Severability. If any provision in this Agreement is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Agreement. 12.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail. Page 10 of 22 12.11.6 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 12.12 TIME OF ESSENCE. Time is strictly of the essence of this Agreement and each and every covenant, term, and provision hereof. 12.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Agreement, and its execution of this Agreement has been duly authorized. 12.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 12.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attn: Todd Dusenberry, General Manager of Public Utilities 4305 Santa Fe Avenue Vernon, CA 90058 Email: tdusenberry@cityofvernon.org With a Copy to: City of Vernon Attn: Carlos R. Fandino, Jr., City Administrator 4305 Santa Fe Avenue Vernon, CA 90058 Email: cfandino@cityofvernon.org If to the Contractor: Fujitsu Network Communications, Inc. Attn: FNC Legal (legal.fnc@fujitsu.com) 2801 Telecom Parkway Richardson, TX 75082 Page 11 of 22 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 12.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 12.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 12.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. The Agreement shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 12.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City Page 12 of 22 for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 12.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 12.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 12.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 12.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 12.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Page 13 of 22 Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay. 12.24 PREVAILING WAGES. The provisions of California Labor Code 1770, et seq., regarding the payment of prevailing wages on public works, and related regulations, apply to all City agreements. In addition, the selected consultant and/or any subcontractor must be currently registered and qualified (including payment of any required fee) with the State Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the State Department of Industrial Relations. 12.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Agreement, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “C”. [Signatures Begin on Next Page]. Page 14 of 22 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation By: ____________________________ Carlos Fandino, City Administrator Fujitsu Network Communication, Inc., a California corporation By: Name: Title: ATTEST: _______________________________ Lisa Pope, City Clerk By: Name: Title: APPROVED AS TO FORM: _______________________________ Zaynah N. Moussa, City Attorney Page 15 of 22 EXHIBIT A CONTRACTOR'S PROPOSAL Page 16 of 22 QUOTATION FUJITSU NETWORK COMMUNICATIONS 2801 Telecom Parkway Richardson, TX 75082 Quotation #:Q-4219-r04 Quote Date:10/10/23 Quotation valid until:02/07/24 Customer:SFDC#:2021-057428 City of Vernon Project Information: City of Vernon Location of Sites: City Hall (CH); Fire Station (FS), Control Center (CC)Sales Contact:Keith Lerch Number of Network Devices: 24 Prepared by:Mike Wietecha o FW9500 = 1 (FS - Optical)Renewal Term:From Migration +3 Yrs o CDS = 4 (FS - Optical) o Juniper MX204 = 2 (CH - Ethernet) o Juniper QFX5120 = 2 (CH - Ethernet) o S100 = 7 (CC & CH - Optical) o Firewall = 2 (CH - Ethernet) o Servers = 5 (CH - Server) o CPE = 1 (CH - CPE) Item Part Number and Description Annual Price Discounted Annual Price (Fault MGT) Qty Term Total Price NOC: Fault Management for devices indicated above 10 MNS-S-FM-O (Optical)$3,801.18 $3,231.00 12 3 $116,316.00 20 MNS-S-FM-E (Ethernet)$2,351.76 $1,999.00 6 3 $35,982.00 30 MNS-S-FM-S (Servers)$485.88 $413.00 5 3 $6,195.00 40 MNS-S-FM-A (CPE)$200.00 $170.00 1 3 $510.00 o 24x7x365 Monitor & Notify & Troubleshoot o Automated Notification of Alarms (e.g., via email/text) o Monthly Reporting/Customized Reports o Incident Ticket Management o Program & Project Management o Service Delivery Manager o Remote Break/Fix Ownership to Restoration o Problem Management Restoration o OEM Maintenance Support/Third-Party Support 50 MNS-S-PROV10 $6,831.00 3 $20,493.00 o Remote Provisioning o One Block of 10 Move, Add, Changes (MAC's). May not use more than 10 MAC's during any 1 month period 60 MNS-S-DVPN $11,286.00 3 $33,858.00 o Connectivity Fee Maintenance Support Pkg (MSP) 70 SE.1-2357 $77,077.60 3 $231,232.80 Maintenance Support for devices and sites indicated above o Software Maintenance and Upgrade o Repair & Return o On Site Maintenance with a NBD response time TOTAL $444,586.80 Assumptions: General Information: 3. Fujitsu’s NOC connections of the managed network will be the responsibility of customer unless otherwise indicated above (offered under MNS-S-SVPN or MNS-S-DVPN) 1. Device count based on network assumptions indicated above 2. Customer will maintain maintenance agreements with vendor of selection. 4. Provisioning will be the responsibility of customer unless otherwise indicated above (offered under part number MNS-S-PROV10). 5. Monthly activity report will be delivered no later than 1 month following the closure of the previous month's activity. 6. Any network issues related to the carrier side will be handled specifically by the carrier for resolution. FNC will troubleshoot and resolve issues related to managed devices only. 7. Provisioning: Move, Add, Change will be executed during a scheduled maintenance window as defined in the statement of work. 8. OSM- Break/Fix on initial sites: Customer will ensure replacement hardware (if needed) will be available prior to technician arriving at site location. 9. Remote Technical Assistance is a required component in all Maintenance Support Pkgs, but is omitted from the MSP package on this quote since Fault Management will be in place. Fault Mgmt customers may obtain technical assistance by calling the TAC and identifying themselves as a NOC customer. If an MSP is purchased without device management, there will be an additional charge to add this component to any packages offered on this quote. 1. Quotation valid for 120 days from issue date above. All prices are in US Dollars unless otherwise noted. 2. All SLAs will be billed annually, in advance of service, unless otherwise agreed. 3. All multi-year SLAs will have an annual review of network growth to determine any price changes resulting there from, unless otherwise agreed. 4. Receipt of a Purchase Order by FNC constitutes the customer's acceptance of the pricing and terms of this quotation. 5. Customer will reference quotation number listed on document for ordering purposes Appendix A-1 Description of Services 1. FAULT MANAGMENT The component of network management concerned with detecting, isolating and restoring problems in the managed network. It is the process of identifying and locating faults in the network . This could include discovering the existence of the problem, identifying the source, and possibly repairing (or at least isolating the rest of the network from) the problem. 2. INCIDENT MANAGEMENT The process to restore a normal service operation as quickly as possible and to minimize the impact on business operations , thus ensuring that the best possible levels of service quality and availability are maintained. 3 PROBLEM MANAGEMENT The process of resolving incidents and problems caused by end-user errors or network infrastructure issues and preventing recurrence of such incidents. NOTE: An incident is an event that disrupts normal operation. A problem is an underlying issue that could lead to an incident. 4. TRAFFIC RESTORATION Action taken to repair and return to service one or more telecommunications network(s), device or circuit. 5. INVENTORY/ASSET TRACKING The detailed recording and updating of information that describes the Inventory/Assets within the managed network. Information such as the device/unit name, serial numbers, date-of-manufacture, release or version numbers which are typically used for replenishment , carrying costs of inventory, asset management, inventory forecasting, inventory evaluation, inventory visibility, physical inventory, availab le physical space for inventory, quality management, replenishment, returns and defective goods, and demand forecasting assistance. 6. CIRCUIT RESOURCE TRACKING The detailed recording of the complete path of circuits within the managed network ; including the identification tags, originating and terminating devices and locations, pass -through devices and locations, and any details necessary to provide advice and guidance to the customer about circuit terminations, customer assignments, bandwidth u tilization and other specific details for troubleshooting or for the customers' engineering purposes. 7. THIRD PARTY MANAGEMENT Carrier/Vendor Coordination of outsourced logistics services . Logistic services encompass anything that involves management of the way resources are moved to the areas where they are required. 8. BREAK/FIX Defined as support for troubleshooting, isolating and resolving troubles within the managed circuits, networks or network devices up to the first demarcation point from the managed devices listed in an SOW. 9. SOFTWARE SUBSCRIPTIONS: This service describes Software Subscriptions that are available from FNC for software Products licensed to Customer and identified by an FNC-designated part number. The subscriptions below must be purchased at the time Customer pays the applicable RTU license fee for the applicable software Product. 9.1 NE Software Subscription. The NE Software Subscription grants Customer the right to receive all Major, Minor, and Maintenance release level software that becomes generally available for the NE Software Products Customer is currently using and for which Customer has paid FNC the applicable license fee. If Customer is not on the most recent Release of software for applicable NEs when this subscription is purchased , Customer may be required to update to that Release before being eligible for subsequent software updates. The software updates may be made available to the Customer to download from an FNC website . Customer is responsible for implementing any software update or upgrade provided by FNC under this subscription. 9.2 Element Manager (Craft Interface) Software Subscription. The Element Manager (Craft Interface) Software Subscription permits Customer to download from an FNC website copies of element manager (craft interface) software (e .g. NETSMART® 500) applicable to the Products covered as indicated in the quotation document provided at the time of purchase. FNC may track the type and number of copies of element manager (Craft Interface) software that Customer downloads to ensure the numb er of copies of such downloaded software is reasonable and applicable to the Products covered by this subscription. 10. ON-SITE SUPPORT - WITHIN A MUTUALLY AGREED TIME. 10.1 Scope of this Service. During the applicable term of this Service, FNC will, subject to the below terms and conditions of this provision and within a response time mutually agreed upon and entered on the SLA applicable to the purchase of this Service, dispatch a qualified technician to arrive at the site designated by Customer on t he applicable SLA. Unless otherwise agreed by the parties and noted on the applicable SLA, a "day" or "business day" is defined as the customary working hours, Monday through Friday, at the Customer location, excluding mutually agreed holidays. 10.2 Prerequisite to Providing This Service . Before FNC can implement this Service for the Products identified on the applicable SLA, Customer must advise FNC, in writing, of the specific location(s) to be covered by this Service . After receiving all such information, FNC will have up to 45 days to deploy applicable personnel and Product in various locations to meet Customer 's requirements. FNC will not be obligated to meet the mutually agreed upon response time until the sooner of (a) FNC advising Customer that it has completed all deployment requirements for applicable personnel and Products; or (b) the 45 day period has elapsed. However, while FNC is completing its deployment requirements, FNC will make every commercially reasonable effort to provide on-site personnel as soon as possible. During the applicable term of this Service, if Customer deploys FNC furn ished equipment that Customer wants to have covered by this Service to a site other than one already identified pursuant to this section, FNC will not be obligated to meet the mutually agreed upon response time until Customer has advised FNC of the new location and then the sooner of (a) FNC advising Customer that it has completed all deployment requirements for applicable personnel and Products; or (b) 45 days elapse after Customer advises FNC of the new location. 10.3 Contacting TAC to Request Expedited On -Site Support. During the applicable term of this Service, if Customer believes it has a need for on -site support Customer should immediately contact FNC's TAC to log a CSR. 10.4 Dispatching On-Site Support. If FNC concurs that on -site support is necessary to resolve Customer's concern, FNC will dispatch technical support personnel to arrive at Customer's site within the mutually agreed upon response time after FNC receives Customer's request. FNC's obligation to respond in a time that is shorter than "next business day" is subject to fulfillment of Section 5.2 of this provision for the applicable Product. A "next business day" response is subject to (a) if FNC received Customer 's request and confirms the problem before 4:00 PM (central time) on the business day the request was received, the advance replacement equipment will be shipped to arrive the next business day; (b) if FNC received Customer's request and confirms the problem after 4:00 PM (central time) on the business day the request was received , the advance replacement equipment will be shipped to arrive within 24 hours after the beginning of the next business day. Except as otherwise set forth in this Article , all travel and living costs for such personnel will be borne by FNC. 10.5 Customer's Obligation to Make Site Available. Customer is responsible for ensuring FNC personnel access upon their arrival to the site where the support is to be performed. If FNC is unable to obtain access to the site, Customer agrees that FNC has the rig ht to invoice Customer, and Customer agrees to pay for travel and living expenses for the applicable trip made by FNC personnel. 11. REPAIR AND RETURN. 11.1 Scope of this Service. During the applicable term of this Service, FNC will repair or replace any qualifying equipment, component, or hardware (individually or collectively "equipment") that is part of the covered Product (e.g. "FLASHWAVE®1 " 4xxx" family or "entire network"), identified by Customer on the applicable SLA, that does not materially conform to FNC 's specifications. 11.2 Returning Equipment for Repair. Before Customer can return any equipment that Customer believes is in need of repair, Customer must first obtain an RMA from FNC in accordance with the Article entitled WARRANTY in the GENTS Supplementary Terms and Conditions . Return of equipment to the repair facility designated by FNC is at Customer's expense. 11.3 Repair, or No Trouble Found. This Service is for repair or replacement of equipment only, it does not include updating software and FNC will not, under any circumstances, have any liability or obligation for any Customer data contained in or on any equipment sent to FNC for repair. FNC will test returned equipment against FNC's applicable hardware specifications , exclusive of separately licensed software. If FNC determines there is "No Trouble Found" (NTF) with the equipment, Customer agrees to issue a purchase order to FNC for FNC's then current fee for each returned item found to be NTF. Except for equipment discussed in Section 5 of this Service description, if FNC determines that it is unable to repair the returned equipment, FNC will replace the equipment provided similar equipment is available or provide Customer with functionally equivalent equipment. Equipment that is repaired, replacement equipment, or equipment found to be NTF will be returned to Customer 's point of shipment at FNC 's expense. 11.4 Equipment Not Covered by this Service. Equipment that (a) has not been used or maintained in accordance with FNC 's applicable specifications, documentation, and instructions ; or (b) has not been packed for return in accordance with instructions provided by FNC or using reasonable care (e.g . avoiding the possibility of electrostatic discharge damage when packing equipment for return); or (c) has been subjected to accident, disaster, neglect, abuse, misuse, visible damage (e.g. burned, cracked, etc.), or physically damaged by attempted repair or modification by anyone other than FNC or its authorized service representatives without FNC's prior consent, does not qualify for repair or replacement under the charge for this Service, and unless the parties have otherwise mutually agreed, any such equipment will be returned to Customer at FNC's expense. 1 FLASHWAVE® is a trademark of Fujitsu Network Communications, Inc. (USA) All Rights Reserved. EXHIBIT B SCHEDULE The City will be invoiced in advance of scheduled services in the amount of $148,195.60 per year for a not-to-exceed total of $444,586.80. Item Part Number and Description Annual Price Discounted Annual Price (Fault MGT) Qty Term Total Price NOC: Fault Management for devices indicated above 10 MNS-S-FM-O (Optical)$3,801.18 $3,231.00 12 3 $116,316.00 20 MNS-S-FM-E (Ethernet)$2,351.76 $1,999.00 6 3 $35,982.00 30 MNS-S-FM-S (Servers)$485.88 $413.00 5 3 $6,195.00 40 MNS-S-FM-A (CPE)$200.00 $170.00 1 3 $510.00 o 24x7x365 Monitor & Notify & Troubleshoot o Automated Notification of Alarms (e.g., via email/text) o Monthly Reporting/Customized Reports o Incident Ticket Management o Program & Project Management o Service Delivery Manager o Remote Break/Fix Ownership to Restoration o Problem Management Restoration o OEM Maintenance Support/Third-Party Support 50 MNS-S-PROV10 $6,831.00 3 $20,493.00 o Remote Provisioning o One Block of 10 Move, Add, Changes (MAC's). May not use more than 10 MAC's during any 1 month period 60 MNS-S-DVPN $11,286.00 3 $33,858.00 o Connectivity Fee Maintenance Support Pkg (MSP) 70 SE.1-2357 $77,077.60 3 $231,232.80 Maintenance Support for devices and sites indicated above o Software Maintenance and Upgrade o Repair & Return o On Site Maintenance with a NBD response time TOTAL $444,586.80 EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. City Council Agenda Report Meeting Date:November 7, 2023 From:Todd Dusenberry, General Manager of Public Utilities Department:Public Utilities Submitted by:Adriana Ramos, Administrative Analyst Subject Services Agreement with StoneX Financial, Inc. - FCM Division Recommendation Approve and authorize the City Administrator to execute a Services Agreement with StoneX Financial, Inc. – FCM Division, in substantially the same form as submitted, to provide energy risk management services for Vernon Public Utilities in an amount not-to-exceed $180,000. Background Vernon Public Utilities (VPU) provides essential services to the City’s business and residential community, including a full range of dependable, high-quality, and competitive electric, water, natural gas, and fiber optic services. As an electric and natural gas provider, VPU has significant energy and natural gas procurement requirements for its retail electric and natural gas customers and its operation of the natural gas-powered Malburg Generating Station. On November 15, 2022, the City Council adopted Resolution No. 2022-40, approving VPU’s Energy Risk Management Policy (Policy). The Policy was updated to provide a procedural framework to assist VPU in managing its operating risk and reducing its financial exposure to daily market prices in procuring natural gas and energy. The Policy establishes operating and financial procedures for purchasing and selling energy and natural gas, which is commercially reasonable to ensure that Vernon receives optimum value in its procurements. The Policy specifically addresses the management of the energy and gas portfolio through designated procedures and requirements. The Policy also provides a framework to maintain proper controls over portfolio activities. The ultimate focus of the Policy is to provide a series of recommendations that can be implemented over time to provide clear direction and guidance based on established thresholds. Additionally, it will provide an approach that includes recommendations and strategies for the procurement of gas, to hedge under more diverse market conditions, and to create as much cost and budget certainty as possible. For this agreement, the City intends to piggyback on a current agreement between Imperial Irrigation District (IID) and StoneX Financial, Inc. - FCM Division (StoneX). IID is the third-largest public power provider in California and serves more than 152,000 customers across 6,471 miles of Southern California’s desert. Piggybacking is expressly authorized by Vernon Municipal Code (VMC) Section 3.32.110(A)(5), which exempts a contract from competitive bidding and competitive selection so long as the services can be purchased from a vendor offering the same prices, terms, and conditions as in a previous award from another public agency by competitive bid and, in the opinion of the Finance Director, it is to the advantage of the City to do so. IID issued a Request for Proposals for Energy Risk Management Services on or around December 12, 2022, and selected StoneX as the company with the most competitive pricing and best suited to provide energy price risk management services. The agreement between IID and StoneX includes set monthly costs for ongoing services. By leveraging the IID negotiated terms and prices through piggybacking, the City will save time and resources that would otherwise be used in preparation for and during a vendor selection process. As authorized by the VMC, the City’s Finance Department agrees that piggybacking on IID’s agreement with StoneX would be to the City’s advantage. StoneX’s proposal to the City includes the same services as those in their agreement with IID - policy and procedure review, hedge strategy maintenance, counterparty credit evaluation, and ongoing position and credit reporting/tracking - for the same monthly costs and fees. StoneX has over 33 years of experience providing risk management services and software products to manage energy price and credit risks. The proposed Services Agreement will allow StoneX to provide energy risk management services related to the procurement of power and natural gas. StoneX has a proven track record of over three decades in providing energy risk management services and software products to manage energy price and credit risks. StoneX services to VPU will focus on the following: 1. Review of VPU’s current Energy Risk Management Policy and procedures assessment to ensure that the policy continues to align with industry best practices; 2. Hedge strategy review to assist VPU in making any needed hedge plan updates to best manage VPU’s energy portfolio consistent with budget, operational, and market conditions to drive energy and related natural gas decisions; 3. Risk analysis reporting to assist with deal tracking and validation along with mark-to- market reports and scenario analysis reports; 4. Credit risk evaluation, tracking, and reporting of VPU’s counterparties and assist in setting limits for approved counterparties, credit tracking, credit exposure reports along with credit news reports; and 5. On-going hedge strategy consulting and market intelligence updates including market and industry trends along with supply/demand and pricing data. This market data will be utilized to assist with hedge strategy implementation so that power supply costs are adequately hedged, which assists VPU in maintaining stable and affordable rates. In the future, and with the necessary training and internal controls consistent with the Policy guidelines, VPU plans to utilize financial hedging along with physical hedging to improve the overall management and control of power supply costs. Staff recommends that the City Council approve the proposed Services Agreement in the amount of $180,000 to provide energy risk management services for VPU. The Services Agreement has been reviewed and approved as to form by the City Attorney’s Office. Fiscal Impact The fiscal impact is not-to-exceed $180,000 for the term of three years. Sufficient funds are available in the Electric Fund, Administration Department, Professional Services-Other, Account No. 055-050-580-529215 for the current fiscal year and will be budgeted in subsequent years. Attachments 1. Services Agreement with StoneX Financial, Inc. - FCM Division Page 1 of 18 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND STONEX FINANCIAL INC. FOR ENERGY RISK MANAGEMENT SERVICES COVER PAGE Contractor: StoneX Financial, Inc. – FCM Division Responsible Principal of Contractor: Michele Owens; Director, Risk Policy & Advisory Notice Information - Contractor: StoneX Financial Inc. – FCM Division 1251 NW Briarcliff Parkway, Suite 800 Kansas City, MO 64116 Attention: Legal Email: DG-RKContracts@StoneX.com Notice Information – City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Todd Dusenberry, General Manager of Public Utilities Telephone: (323) 583-8811 ext. 579 Commencement Date: November 7, 2023 Termination Date: November 6, 2026 Consideration: Total not to exceed $180,000 (includes all applicable sales tax); and more particularly described in Exhibit B Records Retention Period Three (3) years, pursuant to Section 11.20 Page 2 of 18 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND STONEX FINANCIAL INC. FOR ENERGY RISK MANAGEMENT SERVICES This Agreement is made between the City of Vernon, a California charter City and California municipal corporation (“City”), and StoneX Financial Inc. – FCM Division, a Florida corporation (“Contractor”). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on November 7, 2023. 2.0 SCOPE OF SERVICES. 2.1 Contractor and Imperial Irrigation District Energy Department (hereinafter, “IID”) previously entered into a competitively bid service agreement, which commenced on April 10, 2023 and terminates on March 31, 2026 (IID Contract). A copy of the IID Contract is attached hereto and incorporated herein reference as Exhibit “D”. The Contractor is offering the City the same services and pricing for Energy Risk Management Services that were offered and agreed to between IID and the Contractor. Contractor shall perform all work necessary to complete the services set forth in Contractor’s proposal to the City (Proposal) dated September 13, 2023, Exhibit “A”, a copy which is attached to and incorporated into this Agreement by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Agreement. 3.2 Contractor shall not subcontract any services to be performed by it under this Agreement without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Agreement shall commence on November 7, 2023, and it shall continue until November 6, 2026, unless terminated at an earlier date pursuant to the provisions thereof. Page 3 of 18 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference. 5.2 Contractor’s grand total compensation for the entire term of this Agreement, shall not exceed $180,000 without the prior authorization of the City, as appropriate, and written amendment of this Agreement. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Agreement. Materials shall be of the highest quality. The above Agreement fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required Page 4 of 18 by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.3 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY’S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor’s services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to claims of Contractor’s gross negligence or willful misconduct, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 EXCLUSION OF WARRANTIES. Except for the express warranties in this agreement, (a) each party hereby disclaims all warranties, either express, implied, statutory, or otherwise under this agreement, and (b) contractor specifically disclaims all implied warranties of merchantability, and fitness for a particular purpose. Each party understands that neither party Page 5 of 18 makes any guarantee, express or implied, to the other party of profit, or of any particular economic results from the services provided hereunder. contractor shall use best efforts in providing the services. City hereby explicitly acknowledges and agrees that contractor makes no representations or guarantees related to the services and contractor assumes no liability for outcomes related to City’s use of the services. 11.0 LIMITATION OF LIABILITY. In no event will either party be liable to the other or to any third party for any loss of use, revenue, or profit or loss of data or for any consequential, incidental, indirect, exemplary, special, or punitive damages whether arising out of breach of contract, tort (including negligence), or otherwise, regardless of whether such damage was foreseeable and whether or not such party has been advised of the possibility of such damages. Such excluded damages include, but are not limited to, loss of good will, loss of profits, loss of use and interruption of business. 12.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below for the duration of the Agreement, including any extensions thereto. The policies shall state that they afford primary coverage. i.Automobile Liability with limits of $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii.Contractor agrees to subrogate automobile liability resulting from performance under this Agreement by agreeing to defend, indemnify, and hold harmless the City and its respective employees, agents, and City Council from and against claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. iii.General Liability with limits of $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Commercial General Liability “occurrence” form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be included on the policy as additional insureds with respect to liability arising out of Contractor’s performance of this Agreement. (1) If the Contractor employs other contractors as part of the services rendered, Contractor’s Protective Coverage is required. Contractor may include all subcontractors as insured under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from Page 6 of 18 performance under this Agreement by agreeing to defend, indemnify, and hold harmless the City and its respective employees, agents, and City Council from and against claims, liabilities, suits, losses, damages, injuries and expenses, including costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. iv. Professional Errors and Omissions coverage in an amount not less than $1,000,000 per claim and the annual aggregate, covering all acts, errors, omissions, and negligence in the performance of services for the City or on behalf of the City hereunder. Such insurance shall be maintained in force at all times during the term of the Agreement and for a period of 5 years thereafter for services completed during the duration of the Agreement. The City shall be given at least 30 days’ notice of the cancellation or expiration of the aforementioned insurance for any reason. v. Excess Coverage – Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self -insurance shall be called upon. Any umbrella or excess liability policy will be in the “following form.” It will contain a provision to the effect that if the underlying aggregate is exhausted, the excess coverage will drop down as primary insurance. vi. Contractor shall comply with the applicable sections of the California Labor Code concerning workers’ compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers’ compensation insurance in accordance with the laws of California for all of the subcontractor’s employees. Compliance is accomplished in one of the following manners: (1) Provide a copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers’ compensation insurance with statutory limits and Employer’s Liability Insurance with a limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against the City, its directors, commissioners, officers, employees, and volunteers for losses arising from the performance of this Agreement or (3) Provide a “waiver” form certifying that no employees subject to the Labor Code’s Workers’ Compensation provision will be used in the performance Page 7 of 18 of this Agreement. vii.Each insurance policy included in this clause shall be endorsed to state that coverage shall not be canceled except after thirty (30) days prior written notice to the City. viii.Insurance shall be placed with insurers with a Best’s rating of no less than A-VIII. ix.Prior to the commencement of performance, Contractor shall furnish the City with a certificate of insurance for each policy. Each certificate must be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by the City. City may require complete, certified copies of any or all policies at any time. x.Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify the City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney’s fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City’s option; (b) immediately terminate this Agreement and seek damages from the Agreement resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney’s fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 13.0 GENERAL TERMS AND CONDITIONS. 13.1 INDEPENDENT CONTRACTOR 13.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 13.1.2 Contractor acknowledges that Contractor and any subcontractors, Page 8 of 18 agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers’ compensation insurance benefits. 13.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 13.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. Contractor shall remain the sole and exclusive owner of all right, title, and interest in and to the documents and materials provided to City as part of the services, including all intellectual property rights therein, and Contractor hereby grants City a limited, irrevocable, perpetual, non-exclusive, non-transferable, non-sublicenseable license to use any such documents and materials for any and all purposes reasonably necessary for City’s receipt and use of the services. These documents and materials shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Agreement. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 13.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 13.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. Page 9 of 18 13.6 WAIVER. The City’s waiver of any term, condition, breach, or default of this Agreement shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and executed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 13.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 13.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Agreement or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City’s sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 13.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof. Violation of any law material to performance of this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 13.10 ATTORNEY’S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 13.11 INTERPRETATION. 13.11.1 Applicable Law. This Agreement shall be deemed an agreement and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. Page 10 of 18 13.11.2 Entire Agreement. This Agreement, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 13.11.3 Written Amendment. This Agreement may only be changed by written amendment executed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Agreement shall be of no force or effect. 13.11.4 Severability. If any provision in this Agreement is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Agreement. 13.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail. 13.11.6 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 13.12 TIME OF ESSENCE. Time is strictly of the essence of this agreement and each and every covenant, term, and provision hereof. 13.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Agreement, and its execution of this Agreement has been duly authorized. 13.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of Page 11 of 18 any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 13.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Richard Corbi, Planning and Analysis Manager 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: StoneX Financial Inc. -- FCM Division Attention: Legal 1251 NW Briarcliff Parkway, Suite 800 Kansas City, MO 64116 DG-RKContracts@StoneX.com Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 13.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 13.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days’ written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor’s failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor’s exclusive remedy for termination without cause. 13.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. This Agreement shall terminate unless such default is cured before the effective date of termination stated in such Page 12 of 18 notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 13.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 13.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 13.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor’s records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than Page 13 of 18 the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 13.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 13.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 13.23 [RESERVED] 13.24 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Agreement, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not main tain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “C”. [Signatures Begin on Next Page]. Page 14 of 18 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation By: ____________________________ Carlos Fandino, City Administrator StoneX Financial Inc. -- FCM Division, a Florida corporation By: Name: Title: ATTEST: _______________________________ Lisa Pope, City Clerk By: Name: Title: APPROVED AS TO FORM: _______________________________ Zaynah N. Moussa, City Attorney Page 15 of 18 EXHIBIT A CONTRACTOR'S PROPOSAL ENERGY PRICE RISK MANAGEMENT SERVICES September 13, 2023 StoneX Financial Inc., FCM Division Page 2 of 17 2023 Table of Contents 1.Executive Summary 2.Project Organization and Key Personnel 2.1. Project Organization 2.2. Project Team – Highlighted California Utility Work 3.Proposed Method to Accomplish the Work 3.1. Periodic Energy Risk Management Policy/Procedures Assessment 3.2. Hedge Strategy Design Review and Maintenance 3.3. Counterparty Credit Risk Evaluation and News Reporting 3.4. Know-Risk™ Credit and Position Tracking/Reporting System 3.5. On-Going Hedge Strategy Consulting & Market Intelligence 4.Project Schedule 5.Cost Proposal StoneX Proposal Contacts Info Name: Michele Owens Title: Director, Risk Policy & Advisory Address: 230 South LaSalle Street, Suite 10-500, Chicago, IL 60604 Phone: (312)373.8250 Email: michele.owens@stonex.com Name: Dan Conrath Title: Senior Energy Market Advisor Address: 230 South LaSalle Street, Suite 10-500, Chicago, IL 60604 Phone: (312)373.8250 Email: dan.conrath@stonex.com StoneX Financial Inc., FCM Division Page 3 of 17 2023 1. Executive Summary For over 33 years, StoneX Financial Inc. (StoneX), has been providing risk management services and software products to manage energy price and credit risk. StoneX became a wholly owned subsidiary of StoneX Group Inc. in 2010 and its services and products are now offered through the FCM Division of StoneX. StoneX’s parent company, StoneX Group Inc. (NASDAQ: SNEX), is a Fortune 100 company providing customers across the globe with execution and advisory services in commodities, capital markets, currencies, asset management, and more. StoneX Group Inc. serves more than 50,000 clients representing mainly commercial customers through a network of over 80 offices around the world. Our StoneX FCM Division is focused on continuing our steadfast expertise in energy risk management for both utility and retail industrial/commercial customers. Spanning over three decades, StoneX has provided services similar to those being requested by the City of Vernon Public Utilities (Vernon) to over 70 entities, including policy and procedure review, hedge strategy maintenance, counterparty credit evaluation, and on-going position and credit reporting/tracking. As a result, StoneX has a unique insight in the progression and trends of the energy industry. The StoneX customer base includes investor-owned and municipal gas and electric utilities (municipals represent roughly 30% of our utility base) that collectively buy over 2 TCF of natural gas annually. This consumption represents approximately 12% of the total natural gas usage in the United States and approximately 25% of residential and commercial natural gas demand in the U.S. annually. Our expansive client base in the utility industry gives us a thorough understanding of what utilities require to develop and operate an on-going energy risk management program. StoneX combines its unique expertise in developing and implementing energy price risk management programs with on-going support in position reporting and counterparty credit tracking. StoneX’s corporate structure and experience offers a diverse team of energy professionals that provide clients with a comprehensive menu of risk management services. Dan Conrath and Michele Owens who have worked with California based utilities for the last 20 years will be designated as the key StoneX contacts in implementing energy risk management services for Vernon. StoneX Financial Inc., FCM Division Page 4 of 17 2023 Service Summary Periodic Energy Risk Management Policy/Procedures Assessment •StoneX will review Vernon’s energy/credit policy and procedures documentation as requested and outline any needed updates to align with industry best practices •Findings will be outlined in a formal document with results presented to senior management/staff upon request •The review will include internal controls, hedge strategy objectives, and credit monitoring components Hedge Strategy Design Review and Maintenance •StoneX will review Vernon’s methodology used for hedge strategy design and execution as requested •StoneX will guide Vernon in making any needed hedge plan updates to best manage Vernon’s combined energy portfolio in light of budget targets and the approved horizon •StoneX will be available to assist Vernon with hedge plan execution and evaluating current operational and market conditions that drive energy hedge and procurement decisions Risk Analysis Reporting via Know-Risk™ •StoneX, via its online software system, Know-Risk™, will assist with deal tracking and validation •Mark-to-market reports and scenario analysis reports will be updated daily and available online through Know-Risk™ for Vernon generation or a push from StoneX Credit Risk Evaluation, Tracking & Reporting •StoneX will conduct creditworthiness evaluations of Vernon’s counterparties and assist in setting limits for approved counterparties •StoneX will document the limit compliance process through the credit tracking feature of Know-Risk™ •Credit exposure and scenario analysis reports will be available daily through Know-Risk™ and sent monthly to Vernon along with a Credit News Watch Report •On an annual basis, or more frequently as deemed necessary, StoneX will help Vernon analyze whether the original credit evaluation scores remain effective for current counterparties •Any credit risk mitigation or security tools such as Parental Guaranties and Letters of Credit will be reviewed to verify acceptable commercial terms On-Going Hedge Strategy Consulting and Market Intelligence •Daily, weekly, and monthly market updates in the energy complex will include market and industry trends along with more specific supply/demand and pricing data •The StoneX HedgeMonitor Pro Package provided will bring simplicity, consistency and confidence to Vernon’s procurement decisions •StoneX will utilize this market data and information to assist with Hedge Strategy implementation •StoneX personnel will be available for on-site workshops as well as Risk Oversight Committee meetings as needed StoneX Financial Inc., FCM Division Page 5 of 17 2023 2. Project Organization and Key Personnel 2.1. Project Organization Project Team Organizational Structure Project Team Overview, Responsibilities and Experience Michele Owens, Director Risk Policy & Advisory, Key Contact- Project Manager Responsibilities: Main Oversight, Transaction and Agreement Review, Collateral Security Review, Know- Risk™/Software Oversight, Energy and Credit Policy/Procedure Analysis, Credit Evaluations, Collateral Security Review, and Reporting Coordination with Know-Risk™ software team Additional Experience in CA Utility Market: See descriptions for for CA Investor-Owned Utility, CA Municipal Utiliies A B and C, and CA Power Cooperative detailed further below in section 2.2 - PROJECT TEAM - HIGHLIGHTED CALIFORNIA UTILITY WORK. Dan Conrath, Senior Energy Market Advisor, Key Contact Responsibilities: Lead Visionary Hedge Strategy Design, Collaborative Oversight, Policy Design Experience in CA Utility Market: See descriptions for CA Investor-Owned Utility, CA Municipal Utiliies A B and C, CA Irrigation District, and CA Power Cooperative detailed further below in section 2.2 - PROJECT TEAM - HIGHLIGHTED CALIFORNIA UTILITY WORK. Chris Amedeo, Senior Vice President Responsibilities: Hedge Strategy Design, Operational Procurement, Transaction and Agreement Review Additional Experience in CA Utility Market: See descriptions for CA Investor-Owned Utility, CA Municipal Utiliies A B and C, CA Irrigation District, and CA Power Cooperative detailed further below in section 2.2- PROJECT TEAM - HIGHLIGHTED CALIFORNIA UTILITY WORK. Carl Neill, Senior Market Analyst Responsibilities: Energy Market Reports and Energy Market Analysis StoneX Financial Inc., FCM Division Page 6 of 17 2023 Additional Experience in CA Utility Market: See descriptions for CA Investor-Owned Utility, CA Municipal Utiliies A and B, CA Irrigation District, and CA Power Cooperative detailed further below in section 2.2 - PROJECT TEAM - HIGHLIGHTED CALIFORNIA UTILITY WORK. Jake Blood, Risk Manager Responsibilities: Policy Review + Credit Risk Mitigation through Counterparty Evaluation and Reporting Additional Experience in CA Utility Market: See descriptions for CA Municipal Utilities A and B detailed further below in section – 2.2 PROJECT TEAM - HIGHLIGHTED CALIFORNIA UTILITY WORK. Nick Dowell, Senior Risk Management Software Engineer Keval Shah, Risk Management Software Engineer Responsibilities: Design, Maintenance and Data Input for Know-Risk™ and Markit-View™ Additional Experience in CA Utility Market: See descriptions for CA Municipal Utiliies A and B detalied further below in section 2.2 - PROJECT TEAM - HIGHLIGHTED CALIFORNIA UTILITY WORK. 2.2. Project Team – Highlighted California Utility Work To protect the confidentiality of our client base, we have summarized the type of customer CA Utility the StoneX Project Team has worked with. CA Investor-Owned Utility In 1996, StoneX began working with this utility, one of the largest combination natural gas and electric utilities in the United States, serving approximately 15 million people. Initial work included the development of a risk management strategy for the natural gas distribution company. Later work concentrated on the natural gas for power hedging program. StoneX also provided educational workshops to the power group before this department began to utilize financial power transactions. CA Irrigation District This customer-owned electric utility, irrigation and domestic water provider hired StoneX in 2001 to assist with the execution of natural gas price financial hedge strategies. In addition to brokering underlying natural gas price exposure, StoneX works with this utility to identify and control basis differentials against NYMEX using NYMEX/CME ClearPort. CA Power Cooperative In 2001, StoneX was retained to customize a risk management program approach for this entity with membership open to municipalities, rural electric cooperatives, irrigation districts and other publicly owned entities interested in the purchase, aggregation, scheduling and management of electrical energy. StoneX continued to provide on-going risk management services for this entity for two decades. CA Municipal Utility A StoneX was hired by this municipal utility in 2002 to formalize an energy risk management program. This entity is a community-owned utility that serves about 45,000 households with over 100,000 residents in the State of California using hydro and gas generation. The initial phase of this project was completed in 2003 and this entity has chosen to utilize StoneX’s on-going consulting services to date – which include counterparty risk management, software tracking for price/credit risk exposure, periodic reviews of the hedge program as well as Market Intelligence reporting and hedge execution advisory. StoneX Financial Inc., FCM Division Page 7 of 17 2023 CA Municipal Utility B In 2004, this entity, hired StoneX to assist with the creation of a policy to mitigate credit and to help in the documentation of departmental standard operating procedures (SOP). IN 2005, StoneX was hired to review existing Risk Management Policy documentation, assist in the establishment of effective oversight committee reporting, and to conduct a follow up SOP compliance review. In 2007, this entity asked StoneX to assist with the implementation of the Credit Policy counterparty review. In 2008, StoneX was hired for on-going services including routine policy/procedure reviews, hedge plan monitoring/ execution/ tracking, Know-Risk™ portfolio valuation, and counterparty credit evaluations / monitoring/ reporting. In 2022, this entity hired StoneX as its broker for financial hedging. CA Municipal Utility C In 2004, this municipal utility hired StoneX to assist with the creation of a policy to mitigate credit risk and for the creation of a standard operating procedures and controls manual. StoneX created a credit risk mitigation policy that was customized to meet this entity’s size and structure. Additionally, StoneX worked with this entity to ensure industry best practices were in place across the organization to implement business objectives and risk management policy. A formal Procedures and Controls document was drafted to allow for streamlined and seamless processes in the on-going operation of the utility. StoneX Financial Inc., FCM Division Page 8 of 17 2023 3.Proposed Method to Accomplish the Work 3.1. Periodic Energy Risk Management Policy/Procedures Assessment StoneX is available to assist Vernon in reviewing its Energy Risk Management and Counterparty Credit Policies and Procedures on a yearly basis. Vernon’s program will be reviewed against the most recently identified industry best practices. StoneX’s annual Utility Hedge Survey provides a sound resource for this comparison (and roughly 30% of StoneX’s client base is a municipal or cooperative utility). Below is a sample of results from a recent survey on hedge program objectives: Any needed revisions discovered will be addressed with a recommended solution. StoneX can provide a results review to Vernon, as well as present the results to senior management/staff as requested. An illustration of potential assessment results can be found below: Policy Review •Evaluate risk management program objectives given current goals •Assess hedge objectives, risk tolerance levels, and company policies •Review composition and role of oversight committee •Evaluation of internal control guidelines (such as authorizations & required reporting) •Review risk management policies for adherence to industry standards StoneX Financial Inc., FCM Division Page 9 of 17 2023 Procedure and Internal Controls Review • Assess departmental roles and responsibilities • Evaluate hedge approval process and authorization procedures • Evaluate reporting requirement processes • Review process flow for transaction execution and reconciliation Hedge Strategy Objectives and Parameters Review • Evaluate hedge strategy objectives in comparison to industry best practices • Ensure objectives follow energy risk management policy goals • Ensure objectives specify benchmarks and the strategy implementation overall structure • Evaluate hedge parameters against recent industry standards Credit Monitoring and Risk Analytics Review • Review credit risk mitigation policy • Review counterparty evaluation methodology and acceptable transacting exposure limit structure • Review contractual requirements (ISDAs, NAESB, etc.) • Evaluate credit reporting analytics for oversight, reporting frequency, types of reporting, limit exceed notifications/procedures, and financial stability monitoring • Examine credit mitigation tools (netting, set-off, guaranties, letters of credit, etc.) 3.2. Hedge Strategy Design Review and Maintenance Hedge Strategy Design Review • Review Vernon’s quantifiable methodology used for hedge strategy design and execution • Utilize industry best practices comparisons for any recommended updates identified Hedge Strategy Design Maintenance • Guide Vernon in making any needed hedge plan updates to best manage Vernon’s combined energy portfolio optionality given budget targets, market liquidity, and the approved horizon • Assist Vernon with hedge plan execution procedures and evaluating current operational and market conditions that drive energy hedge and procurement decisions • Assist with on-going monitoring of the energy portfolio and hedge plan target status (see examples below under the Know-Risk™ Hedge Target Report section) 3.3. Counterparty Credit Risk Evaluation and Credit News Reporting The establishment of a methodical credit policy is a key component to help address the unpredictable financial characteristics of participants in the energy industry today. While the initial credit evaluation is important in deciding whether or not to conduct business with a given company, the ability to monitor on-going exposure in a timely manner remains vital. StoneX will work with Vernon to evaluate current limit assumptions in place and verify if those values hold true. Any updates identified will be incorporated. StoneX proposes to apply the credit risk evaluation methodology for initial and on-going financial strength review of Vernon’s counterparties as outlined below: StoneX Financial Inc., FCM Division Page 10 of 17 2023 Initial Counterparty Credit Strength Evaluation • Help Vernon apply a practical scoring model for classification into distinct risk categories compliant with Vernon’s Risk Management Policy & Procedures pertaining to Credit Procedures • Based on resulting scores, work with Vernon on assigning appropriate credit limits • When credit scoring required data is not readily available, StoneX will work with Vernon on identifying credit risk mitigation tools to make the company viable (i.e. Parental Guaranties or Letters of Credit) • Once credit risk mitigation tools are under negotiation with prospective counterparties, StoneX will guide Vernon on the appropriate commercial terms given agreement magnitude and potential exposure • StoneX will also aid Vernon in recommending/reviewing Master Agreement documents for appropriate credit support terms such as netting for inclusion Sample Counterparty Credit Review Sample Counterparty Classification and Contingencies List Monthly Exposure and Credit News Reporting • Send comprehensive exposure report results to designated Vernon personnel on a monthly basis (see example in next section) or more frequently as requested • Monitor credit news and distribute a Credit Watch Report each month with any news found on current or prospective Vernon counterparties StoneX Financial Inc., FCM Division Page 11 of 17 2023 Sample Credit Watch News Report Periodic Updates of Initial Counterparty Evaluations ▪ On an annual basis, or more frequently as deemed necessary, help analyze whether the original credit evaluation scores remain effective for current counterparties ▪ Alert Vernon to changes in class that may require credit limit revisions 3.4. Know-Risk™ Credit and Position Tracking/Reporting System StoneX’s Know-Risk™ online software system provides a central system, both client and consultant accessible, for counterparty entry, physical and financial deal capture, credit risk management, market risk management, and report generation. System Capabilities • Know-Risk™ is designed to track positions and generate reports for all energy products • The Know-Risk™ system has “user type” classifications that allow for varying levels of access (e.g., administrator, validator, trader, read-only) • Individual login credentials will be generated for each staff member designated by Vernon • Audit trail functionality: Activity within Know-Risk™ is tracked and can be viewed via the “system log,” and questions over who took what action and when can be easily identified • Vernon may designate as many portfolios as need to manage its energy risk exposure StoneX Financial Inc., FCM Division Page 12 of 17 2023 Data Input & Logistics • Counterparty Entry o Approved counterparties and credit limits (including netting/setoff as applicable) o Accounts receivable/payable data • Position Entry o Initial & on-going positions o All positions entered have a validation feature • Price Entry and Updates: o Market prices will be updated by StoneX through Mark-It View™ on a daily basis o For products outside of Mark-It View™’s offerings, StoneX will work with Vernon on an appropriate solution or derived price • Report Generation: o Reports are updated every business day and can be generated by StoneX or Vernon o If Vernon would like StoneX to generate and submit reports, StoneX will work with Vernon in setting up an appropriate reporting/submission schedule Reports & Risk Metrics (Generated via Know-Risk™ Daily) • Credit Exposure • Mark-to-Market • Hedge Target Report • Variance to Budget (VTB)/Variance to Market (VTM) Report • Scenario Analysis Technical Support • StoneX will be available to provide training on Know-Risk™ for Vernon staff • StoneX will be available via phone/email during business hours for technical support Security Features & Specifications • Prices used for report generation come from independent source, Mark-It View™, and are reviewed for outliers daily • Codero provides Know-Risk™’s primary server hosting. Codero (Phoenix, AZ) provides SAS 70 Type II certification, 24/7/365 network monitoring, fire suppression systems, power backup and redundant HVAC systems • StoneX has its own dedicated server and each client has an individual database within the server • All communication between the browser and the server is encrypted using TLS 1.2 (sha256RSA 2048 Bits) • In addition, all system passwords are encrypted using Triple AES • Servers are backed up daily Platforms Included • Know-Risk™: Main report generation platform that tracks hedge positions, budgets, and counterparties and performs mark-to-market, variance to budget, margin, risk assessment, and credit exposure calculations StoneX Financial Inc., FCM Division Page 13 of 17 2023 Know-Risk™ Report Examples: Counterparty Tracking & Credit Exposure Report Functionality ✓ Allows user to enter/track positions by counterparty, set/track credit limits for each counterparty, and calculate the current credit exposure to each counterparty ✓ Allows user to stress market prices to evaluate possible exposure under varying scenarios Features ✓ User can choose to run the report for most recent close or any historical market trading date ✓ Data can be copied into Microsoft Excel ✓ Marked-to-market data for current trades is input via transparent pricing points or proxies Uses ✓ Daily calculation of credit exposure and stressed analysis ✓ In instances where netting has been negotiated with a counterparty, calculates overall exposure to account for the “net” effect of accounts payable/receivable ✓ Any collateral margin collected can be incorporated to calculate total exposure Sample Counterparty Entry Sample Credit Exposure Report Know-Risk™ Report Example: Mark-to Market Report Report Functionality ✓ Compares all positions to current market prices to assess profit/loss for a given portfolio Features ✓ User can choose to run the report for most recent close or any historical market trading date ✓ Query can be filtered by trade date, deal ticket, tenure date, location, portfolio, counterparty, option type, option strike, or side (or a combination of these) ✓ Query can also be sorted by tenure date, trade date, side, deal ticket, location, option type, portfolio, or counterparty ✓ Exportable to Microsoft Excel Uses ✓ Daily comparison of hedged position values to current market values StoneX Financial Inc., FCM Division Page 14 of 17 2023 ✓ Provides consolidated view of all current hedged positions SAMPLE Mark-to-Market Report Know-Risk™ Report Example: Hedge Target Report Report Functionality ✓ Graph displays market price in comparison to price trigger targets and time trigger targets Features ✓ User can choose to run the report for most recent close or any historical market date Uses ✓ Track overall daily hedge plan status & monitor market for execution triggers Know-Risk™ Report Example: Variance to Budget (VTB)/Variance to Market Report /(VTM) Report Functionality ✓ Compares current position value to budget target and at the current market Features ✓ User can choose to run the report for most recent close or any historical market date ✓ Data can be copied into Microsoft Excel, graph can copy/paste into program of choice StoneX Financial Inc., FCM Division Page 15 of 17 2023 Uses ✓ Overall VTB or individual budgeted locations snapshot for management meetings and reports ✓ Track portfolio/position value and VTB/VTM daily 3.5. On-Going Hedge Strategy Consulting & Market Intelligence From extensive experience in working in the energy industry, StoneX’s team of Dan Conrath, Chris Amedeo, and Michele Owens have knowledge on how to evaluate Vernon’s portfolio mix or how to vet prospective deals and the potential exposure tied to those opportunities. Hedge Portfolio Maintenance and Monitoring • Assist with entering hedge targets, budgets, & transactions in Vernon’s Know-Risk™ system On-Going Support • Available at any time during business hours to assist Vernon with strategy or market questions • Provide phone conferences monthly or more frequently as needed to discuss market conditions, counterparty credit risk, hedge strategy effectiveness, industry best practices, and any additional issues that may affect Vernon’s ability to properly analyze future energy risks • Provide on-site workshops to the executives and staff on complicated hedging topics as needed • Attend Risk Oversight Committee meetings on an as-needed basis • Provide Vernon with the opportunity to attend StoneX’s annual client meeting that serves as a forum to talk with similar entities StoneX Market Intelligence StoneX’s market intelligence products are designed to bring simplicity, consistency and confidence to Vernon’s energy risk management decisions. Variance to Market/Budget StoneX Financial Inc., FCM Division Page 16 of 17 2023 StoneX HedgeMonitor Pro Package • StoneX HedgeMonitor Pro: adding HedgeMonitor Pro to an existing hedge program methodology and combining it with regularly scheduled strategy discussions between the procurement team and StoneX representatives will provide another level of comfort to senior management regarding the execution of Vernon’s risk management objectives. HedgeMonitor Pro combines Value and Economics with Momentum to display quantifiable hedge recommendations. Weekly Deliverables: o Precipice (Momentum): a multi-dimensional trading system that provides timeframe directional trades (entry & exits points) as well as the Precipice Index used in the HedgeMonitor Pro o The StoneX Market Indicator (Economics): analyzes major market drivers affecting price and quantifies them into a “very bearish” to “very bullish” gauge o The StoneX Value Matrix (Value): a historical lookback of price used to identify value o Supporting charts to illustrate the core factors driving the market Monthly Deliverables: o High level market commentary and key takeaways Monthly Market Update Call with StoneX Commodity Experts Your team of StoneX in-house market analysts will provide a customized monthly market update on Vernon’s energy commodity exposure via video conferencing. Market conditions, hedge strategy effectiveness, industry best practices and any additional issues that may affect Vernon’s ability to properly analyze future price risks will be discussed. Designated Point of Contact & Access to StoneX Commodity Experts Vernon will have a primary point of contact at StoneX that will facilitate communication, deliver market intelligence updates and facilitate any one-off requests. Additionally, Vernon’s team of StoneX in-house market analysts will be available throughout the month via phone and email for any market and strategy questions that arise. General Daily and Weekly Market Commentary Reports StoneX produces general daily and weekly commodity reports that cover fundamental and technical market information driving prices. Vernon’s staff will receive these via email and/or the MyStoneX portal. StoneX Financial Inc., FCM Division Page 17 of 17 2023 4. Project Schedule 5. Cost Proposal SCOPE OF WORK Proposed Cost  Periodic Energy Risk Management Policy/Procedures Review  Know-Risk™ Term Deal Position Tracking and Mark-to-Market Reporting  Know-Risk™ Credit Limit Status Reporting  Counterparty Credit Risk Evaluation, Collateral Review & Credit News  On-Going Hedge Strategy Consulting & Market Intelligence $5,000/month for a 36 month contract term Expenses Included Page 16 of 18 EXHIBIT B SCHEDULE StoneX Financial Inc., FCM Division Page 17 of 17 2023 4. Project Schedule 5. Cost Proposal SCOPE OF WORK Proposed Cost  Periodic Energy Risk Management Policy/Procedures Review  Know-Risk™ Term Deal Position Tracking and Mark-to-Market Reporting  Know-Risk™ Credit Limit Status Reporting  Counterparty Credit Risk Evaluation, Collateral Review & Credit News  On-Going Hedge Strategy Consulting & Market Intelligence $5,000/month for a 36 month contract term Expenses Included Page 17 of 18 EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor certifies and represents that its employee handbook states that it is an "Equal Opportunity Employer", which prohibits discrimination against any applicant or employee based on protected class or characteristic. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. Page 18 of 18 EXHIBIT D SERVICE AGREEMENT BETWEEN STONEX FINANCIAL INC. AND IMPERIAL IRRIGATION DISTRICT DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Chris Amedeo 4/20/20234/26/2023 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 1 of 12 [This document is property of the Contract Administrator – Do Not Alter Additions may be suggested in writing.] Energy Risk Management Services CONSULTING SERVICES TERMS & CONDITIONS 1.0 The Parties This Contract is made by and between the Imperial Irrigation District (“IID”) an irrigation district established under Division 11 of the California Water Code, Sections 20500 et seq. and StoneX Financial, Inc. (“Consultant”). 2.0 Paragraph Headings and Definitions 2.1 Paragraph headings in this Contract are for convenience only, and are not to be construed to define, limit, expand, interpret, or amplify the provisions of this Contract. When initially capitalized in this Contract or amendments hereto, the following words or phrases shall have the meanings specified: 2.2 Best Efforts - Those efforts that a competent, experienced, and prudent Consultant would use to perform and complete the requirements of this Contract in a timely manner, exercising the degree of care, competence, and prudence customarily imposed on a consultant performing similar work in the State of California. 2.3 Contract - This Contract, including all referenced documents, between IID and Consultant for the performance of the Work, and any subsequent written modifications executed by IID and Consultant. 2.4 Consultant - The legal entity that executes this Contract with IID to perform the Work. 2.5 Contract Manager - The title of the person designated by IID to be its representative with authority to act for IID regarding this Contract and the Work of Consultant. 2.6 Force Majeure - An act of God, or event beyond the control of a party, including an act or omission of government, act or omission of civil or military authority, strike or lockout, act of a public enemy, war, blockade, insurrection, riot, epidemic, landslide, earthquake, fire, storm, lightning, flood, washout, or civil disturbance which could not have been avoided through the exercise of reasonable care and prudence. 2.7 Milestone - A principal event specified in the Contract relating to an intermediate completion date of a portion of the work, or a period of time within which the portion of the work should be performed prior to Substantial Completion of all the Work. 2.8 Work - All or a part or phase of the obligations undertaken by Consultant pursuant to the Contract. 3.0 Scope of Work 3.1 IID hereby retains and engages Consultant, and Consultant accepts such engagement, to perform the services in the manner and for the compensation hereinafter specifically provided. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 2 of 12 3.2 Specific Scope of Work: The Specific Scope of Work to be performed under this contract is contained on Exhibit 1, herein attached. 4.0 Manner of Compensation 4.1 IID shall compensate Consultant for Work performed by Consultant by paying Consultant, on a “Not-to- Exceed” basis: 4.2 Not-to-Exceed Price Amount: The total compensation for all Services performed under this Contract shall not exceed One Hundred Eighty Thousand Dollars ($180,000.00) including expenses. 4.3 The compensation due under the Firm-Fixed Monthly Price method shall be comprised of the entire amount of labor, whether direct labor, direct non-labor expenses, support or miscellaneous costs for the accomplishment of the Work on a monthly basis. 4.3.1 Firm-Fixed Monthly Price: A monthly fixed amount of Five Thousand ($5,000.00) as full compensation for all work described in this Contract. 4.3.2 Direct Non-Labor Expenses - shall only be those that directly result from, or are needed to facilitate, the accomplishment of direct labor expenses. The parties may enter into a further arrangement in which all or certain non-labor expenses shall be approved by IID prior to being incurred by Consultant. 4.3.2.1 Direct Non-Labor Expenses - shall include the following, so long as such costs are reasonable and identifiable costs substantiated with detailed receipts for these expense and directly applicable to the Work: 4.3.2.1.1 testing expenses, such as surveys, and specialty sub-Consultants; 4.3.2.1.2 communication expenses, such as telephone, fax, express mail charges and postage; 4.3.2.1.3 reproduction costs, such as printing, copying, and binding, and; 4.3.2.1.4 travel and subsistence costs, such as airfare, mileage, meals, and accommodations. 4.3.3 Exclusion of Expenses - Expenditures such as pay-per-view movies, video games, liquor cabinet or bar bills, or any type of alcoholic beverage on restaurant receipts, charged to the hotel bill or credit card, are the consultant’s responsibility and are not reimbursable by the IID. 5.0 Payment 5.1 Invoices - IID shall pay Consultant for Services rendered by Consultant hereunder on the basis of monthly invoices for the period ending on the final day of the month. IID shall pay each invoice within 30 days after receipt. Invoices shall include, project description, the description and breakdown of costs, any Milestones applicable to the invoiced costs, the month such costs were incurred, and total expenses billed to date. 5.2 Exclusion of Expenses - Expenditures such as pay-per-view movies, video games, liquor cabinet or bar bills, or any type of alcoholic beverage on restaurant receipts, charged to the hotel bill or credit card, are the consultant’s responsibility and are not reimbursable by the IID. 5.3 Consultant shall notify the IID in writing when eighty (80) percent of the Contract’s Scope of Work has been completed. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 3 of 12 6.0 Schedule of Work 6.1 The Consultant shall perform all work and provide all deliverables in accordance with the Schedule of Work, which is attached hereto and incorporated herein as Exhibit 1. 6.2 The Consultant shall immediately notify the IID, in writing, upon learning about any potential cause which may impact the schedule for any phase of the work as called for in Exhibit 1, Schedule of Work. The Consultant shall provide a detailed description of the potential cause and an estimate of its impact on the Project's cost and schedule in the written notice. 6.3 Immediately after assessing the impact of the identified schedule delay(s), the Consultant shall assign any and all required resources to mitigate any impacts and/or delays to ensure the project can meet all future requirements. Failure to meet any two (2) of the Milestones of the approved schedule will constitute a material breach that may cause the termination this Contract with any unpaid balances being released in their entirety to the IID. 7.0 Time Of Completion 7.1 Time Is Of The Essence - With regard to all contract Milestones and all time limits stated in this Contract “time is of the essence." Consultant shall, at all times, endeavor to meet or beat any dates associated with any Milestones specified in this Contract. 7.2 Completion dates for specific Milestones for the Work in accordance with this Contract, are specified in Exhibit 1. All design Work contemplated in this Contract, with the exception of Work associated with Bidding and Construction Services, is to be completed no later than the dates listed in Exhibit 1. 8.0 Audits and Records 8.1 Audit - IID reserves the right to designate a representative(s) to perform an audit of all records associated with the Contract. IID shall not have access to Consultant’s composition of fixed overhead rates or lump sums, the financial make up of payroll burdens or to any costs expressed as a percentage of direct labor costs. If Consultant fails to provide supporting documentation for any costs charged to IID to IID’s satisfaction, then Consultant agrees to reimburse IID for those costs. The right to audit shall extend during the length of this contract and for a period of three (3) years, or longer if required by law, following the date of final payment under this contract. Consultant agrees to retain all necessary records/documentation for the entire length of this audit period. 8.2 Books and Records - Consultant shall upon request provide to IID copies of ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to IID. 9.0 Control of the Work 9.1 The Consultant shall not commence any work until the Consultant has been directed to do so by a written Notice to Proceed from the IID. In the event that the schedule for the Work may be impacted by delays in the issuance of the Notice to Proceed the schedule shall be adjusted to accommodate such delays. 9.2 Consultant shall report on all Work performed for IID through IID's Contract Administrator and any designated representatives. Consultant shall comply with any coordination and completion criteria specified by IID, and shall diligently prosecute each phase of the Work. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 4 of 12 10.0 Changes The IID, without invalidating this Contract, may by written order make changes within the general scope of work, and/or, the time of completion, and/or to the dates and times of deliverables as required by this Contract by altering, adding to and/or deducting from the services to be performed and/or the time for performance. Changes may also be requested by the Consultant who will seek a change pursuant to the provisions of this Section. Consultant shall immediately notify the IID, in writing, upon learning about any potential cause which may impact the Contract Price. Any change sought herein must be agreed to in writing by both parties prior to its execution. If any changes created under this Section 10.0 causes an increase or decrease in the Consultant's cost of, or the time required for, or the performance of any part of the Work under this Contract, the IID shall make an equitable adjustment to the Contract Price, Schedule of Work, or both and shall amend the Contract accordingly in writing. The Consultant must submit any proposal for adjustment under this clause within 30 calendar days from the date of receipt of the written request for change from IID or at the time the Consultant presents the change to IID. All such changes in the services shall be in writing and shall be performed subject to the provisions of this Contract. 11.0 Ownership of Documents 11.1 Documents - Original project documents, including reproducible record prints of drawings, calculations, estimates, designs, specifications, field notes and data prepared in the course of performing the Services, shall become the property of IID. All final reports including reconnaissance reports, pre-feasibility reports and feasibility reports shall be the property of IID. Documents, drawings, specifications, and electronic information/data, including computer aided drafting and design (“CADD”), prepared by Consultant pursuant to this agreement are not intended or represented to be suitable for reuse by IID or others on extensions of the Project or on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at IID’s sole risk and without liability to Consultant. IID assumes full responsibility for such changes unless IID has given Consultant prior notice and has received from Consultant written consent for such changes. Electronic data delivered to IID is for IID'S convenience and shall not include the professional stamp or signature of an engineer or architect. IID agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with the decline of accuracy or readability of electronic data due to inappropriate storage conditions or duration. 11.2 Confidentiality In performing services under this Contract, Consultant will gain access to proprietary information concerning IID's business processes including, but not limited to, water and power business issues, information relating to personnel, customers, energy and water trading and transfers, generation, energy and water contracts, transmission and distribution systems, as well as information, product of proposals or final work from other consulting firms working for the IID in related matters containing information which is proprietary in nature, including, but not limited to, unnamed consultant proposals and work product regarding design, construction and other related matters associated with other projects, or any other work the IID may have at the time of this Contract relating to its Work directly or indirectly. All written recommendations, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created especially for this project by or provided to Consultant in connection with the performance of this Contract shall be held confidential by Consultant. Consultant shall not, without the prior written consent of IID, use such materials for any purposes other than the performance of the services under this Contract. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Contract. Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use IID’s name or insignia, photographs relating to the project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Contract in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of IID. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 5 of 12 12.0 Duties of Consultant 12.1 Degree of Care - In the performance of its services hereunder, Consultant shall exercise that degree of skill and judgment commensurate with that which is normally exercised by recognized professional Consultants in the same discipline, with respect to services of a similar nature, in accordance with all applicable rules, laws and regulations. 12.2 Licenses - Consultant represents and warrants to IID that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature, which are legally required of Consultant to practice its profession. Consultant represents and warrants to IID that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. 12.3 Use of IID Documentation 12.3.1 The IID will make available to the Consultant documentation, including but not limited to, drawings, specification, owner’s manuals, manufacturer’s documentation, or previous design documentation regarding existing facilities and/or equipment associated with the Work of this Contract. 12.3.2 The Consultant may use this documentation as the basis for its design. If said documentation is found to be inadequate, the Consultant will notify the IID of these inadequacies in writing. The Consultant will take full responsibility for the final design and indemnify and hold harmless the IID for any and all claims, suits, losses or damages arising out of negligent acts, errors or omissions of the Consultant attributable to the design effort. 12.4 Standards of Performance 12.4.1 The Consultant shall be responsible for the adequacy of its own work and that of all Subcontractors under contract to the Consultant for this Project. Where approval by the IID, it is understood to be conceptual approval only and does not relieve the Consultant of responsibility for complying with all laws, codes, industry standards and liability for damages caused by errors, omission, noncompliance with industry standards, or negligence on the part of the Consultant or its Subcontractors. 12.4.2 The Consultant expressly declares that the services to be provided under this Contract shall be performed exercising Best Efforts. The Consultant shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services. 12.5 Consultant represents that it has, or will secure at its own expense, all necessary personnel required to perform the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the IID. 12.5.1 All of the services required herein under shall be performed by the Consultant or under its supervision, except when otherwise instructed by the IID, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under state and local law to perform such services. 12.5.2 Any changes or substitutions in the Consultant’s key personnel must be made known to the IID’s representative and written approval must be granted by the IID’s representative before said change or substitution can become effective. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 6 of 12 12.5.3 Consultant warrants that all services shall be performed by skilled and competent personnel to the highest professional standards in the field. 12.5.4 All of the Consultant’s personnel (and all Subcontractors) while performing Work in accordance with this Agreement shall comply with all IID and/or legal requirements governing conduct, safety and security. 13.0 Duties of IID 13.1 Reviews and Approvals - The IID shall review and provide comments on and/or approval of all submittals made by the Consultant in accordance with the schedule for the Scope of Work included in Exhibit 1. The IID shall provide all comments and/or approvals in writing. In the event that IID reviews are delayed from the timelines established in the schedule, the Consultant shall be entitled, at IID’s sole discretion, to either an increase in contract time or compensation for the costs incurred as the direct result of IID’s lateness in providing such reviews and approvals. 14.0 Suspension IID may, upon 10-calendar day written notice, direct Consultant to suspend performance on any or all of the services under the Contract for a specified period of time. If any suspension is not occasioned by the fault of Consultant, this Contract may be supplemented to compensate Consultant for extra costs incurred due to the suspension, provided that any claim for adjustment is supported by appropriate cost documentation, subject to audit, and asserted within twenty days after the date IID issues a notice for resumption of the services under the Contract. Consultant shall be entitled to an extension to any work schedule to the extent a delay was caused by the suspension. Upon receipt of a suspension notice, Consultant shall (1) discontinue the Work under the Contract, (2) place no further orders or subcontracts, (3) suspend all orders and subcontracts, (4) protect and maintain all completed Work, and (5) otherwise mitigate IID's costs and liabilities for those areas of work suspended. Consultant shall resume services under the Contract after such suspension on 10-calendar days written notice from IID. 15.0 Termination 15.1 Under the terms hereunder, IID may, at any time and for any reason, terminate this Contract upon not less than 21 days written notice to Consultant. Under such circumstances, this Contract and shall terminate on the date set forth in such written notice. 15.2 Termination For Cause - If Consultant shall fail to diligently, timely and expeditiously perform any of its respective obligations under this Contract, and such failure shall have continued for 10 days after IID has delivered written notice thereof to Consultant; or Consultant shall make a general assignment for the benefit of its creditors, a receiver or trustee shall have been appointed on account of Consultant's insolvency, Consultant otherwise shall be or become insolvent, or an order for relief shall have been entered against Consultant under Chapter 7 or Chapter 11 of Title 11 of the United States Code; or Consultant otherwise shall be in default under the Contract and such default shall not have been cured within 10 days after IID has delivered written notice to Consultant; then, IID, upon 7 days' prior written notice to Consultant, immediately may terminate this Contract for cause. 15.2.1 Upon termination of this Contract for cause, Consultant shall be entitled only to payment of that portion of services performed for which Consultant has not been paid and which Consultant has actually satisfactorily performed, up to the date of such termination; provided, however, that: 15.2.1.1 No allowance shall be included for any out-of-pocket costs and expenses incurred by Consultant by reason of the termination of this Contract. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 7 of 12 15.2.1.2 Nothing contained in this Contract shall limit in any manner any rights or remedies otherwise available to IID by reason of a default by Consultant under this Contract including, without limitation, the right to seek full reimbursement from Consultant for all costs and expenses incurred or to be incurred by IID by reason of Consultant's default hereunder and which IID would not have otherwise incurred if Consultant had not defaulted hereunder. 15.3 Termination For Convenience - In the event that IID terminates this Contract for reasons other than those set forth above Consultant shall be entitled to payment for services performed which have not been paid to Consultant and which shall compensate Consultant for all services actually and satisfactorily performed by Consultant up to the date of such termination, plus an amount equal to reasonable and actual out-of-pocket costs and expenses incurred by Consultant and directly attributable to the termination of this Contract. 15.4 Termination For Nonpayment - If Consultant does not receive payment within 30 days from the date it is due and payable hereunder, Consultant shall have the right, upon not less than 10 days written notice to IID, to terminate this Contract. Consultant shall be entitled to compensation for all services performed satisfactorily under the Contract. If within the 10-day period IID effects payment, the notice of termination shall have no further force or effect and Consultant shall continue to perform the services hereunder as if the notice of intention to terminate had not been given. 15.5 Duties of Consultant Upon Termination - Upon any termination of this Contract Consultant shall: 15.5.1 Discontinue all of its services under the Contract from and after the date of the notice of termination, except as may be required to complete any item or portion of services to a point where discontinuance will not cause unnecessary waste or duplicative work or cost, for which services, Consultant, if it has terminated this Contract for nonpayment, shall be compensated in the manner and to the extent that Consultant otherwise would have been compensated under the terms of this Contract. 15.5.2 Cancel, or, if so directed by IID, transfer to IID all or any of the commitments and Contracts made by Consultant relating to the services, to the extent they may be canceled or transferred by Consultant. 15.5.3 Transfer to IID in the manner, to the extent, and at the time directed by IID, all supplies, materials and other property produced as a part of, or acquired in the performance of Consultant's services. 15.5.4 Take such other actions as IID may reasonably direct. 16.0 Relationship of Parties Consultant shall, for all purposes, be an independent contractor as to IID and under no circumstances shall the relationship of employer and employee arise between the agents or employees of Consultant and IID. 17.0 Assignment and Subcontracting 17.1 Non-Assignment - A substantial inducement to IID for entering into this Contract is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Contract will be permitted only with the express consent of the IID. Consultant shall not subcontract any portion of the work to be performed under this Contract without the written authorization of IID. If IID consents to such subcontract, Consultant shall be fully DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 8 of 12 responsible to IID for all acts or omissions of the subcontractor. Nothing in this Contract shall create any contractual relationship between IID and subcontractor nor shall it create any obligation on the part of the IID to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 17.2 Successors and Assigns - This Contract shall be binding upon the successors and assigns of each of the parties hereto in respect to all of the provisions hereof. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any of the parties, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the parties to this Contract. 18.0 Laws and Regulations Consultant will comply in the performance of the Contract with all laws and regulations applicable to Consultant in its performance of the Contract. 19.0 Insurance Consultant agrees to maintain and provide the following insurance throughout the time that Consultant performs work under this Contract: 19.1 Commercial General Liability Insurance - Commercial General Liability Insurance shall be provided on an occurrence form or equivalent. Claims made or modified occurrence forms will not be accepted. Total limits for all coverages shall be no less than $1,000,000 per occurrence and general aggregate. IID and its employees and agents shall be added as additional insured using an ISO form. 19.2 Auto Liability Insurance - Primary coverage shall be written on a Business Auto Coverage form that provides coverage for any auto. If coverage is written on an ISO form, symbol 1 (any auto) must be included. Limits shall be no less than $1,000,000 per accident. If consultant owns no autos then endorsements to the Commercial General Liability Insurance policy for non-owned and hired vehicles are acceptable. 19.3 Workers' Compensation – Workers' Compensation coverage providing workers' compensation statutory benefits as required by law. (This provision shall not apply if Consultant has no employees performing work under this Agreement, however, in such case Consultant must sign the “Certificate of Exemption from Workers Compensation Insurance” included in Exhibit 2 attached to this Contract.) 19.4 Professional Liability Insurance - Professional liability coverage with policy limits of not less than $1,000,000 effective during the pendency of the work which is the subject of this Contract, and covering claims made not less than one year following completion of all the work. 20.0 Indemnification Consultant and IID shall both indemnify each other in proportion to their comparative fault as established under California law. 21.0 Consequential Damage Limitation Consultant shall not be liable for consequential damages, defined as breach of contract damages not recoverable under California law. Consultant shall not be liable for lost profits or business interruption damages under any cause of action. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 9 of 12 22.0 Force Majeure In the event either party by reason of a Force Majeure is rendered unable to perform its duties under this Contract then upon the party giving written notice of the particulars and estimated duration of Force Majeure to the other party within 5 calendar days after knowledge of the occurrence of the Force Majeure, the party may have the time for performance of its duties extended for the period equal to the time performance is delayed by the Force Majeure. The effects of the Force Majeure shall be remedied with all reasonable dispatch, and the party giving notice shall use Best Efforts to eliminate and mitigate all consequences. A Force Majeure for which notice has not been given shall be an un-excused delay. 23.0 Attorneys' Fees If either party to this Contract shall bring any action, claim, appeal, or alternative dispute resolution proceedings, for any relief against the other, declaratory or otherwise, to enforce the terms of or to declare rights under this Contract (collectively, an Action), the losing party shall pay to the prevailing party a reasonable sum for attorneys' fees and costs incurred in bringing and prosecuting such Action and/or enforcing any judgment, order, ruling, or award (collectively, a Decision) granted therein. Any Decision entered in such Action shall provide for the recovery of attorneys' fees and costs incurred in enforcing such Decision. The court or arbitrator may fix the amount of reasonable attorneys' fees and costs on the request of either party. For the purposes of this paragraph, attorneys' fees shall include, without limitation, fees incurred in the following: (1) post-judgment motions and collection actions; (2) contempt proceedings; (3) garnishment, levy, and debtor and third party examinations; (4) discovery; and (5) bankruptcy litigation. "Prevailing party" within the meaning of this paragraph includes, without limitation, a party who agrees to dismiss an Action on the other party's payment of the sums allegedly due or performance of the covenants allegedly breached, or who obtains substantially the relief it seeks. 24.0 Governing Law and Venue This Contract shall be interpreted in accordance with the substantive and procedural laws of the State of California. All actions or proceedings arising in connection with this Contract shall be tried and litigated exclusively in State court located in the County of Imperial, State of California and Federal court located in the County of San Diego, State of California. The aforementioned choice of venue is mandatory, thereby precluding the possibility of litigation between the parties with respect to or arising out of this Contract in any jurisdiction other than that specified in this paragraph. Each party hereby waives any right it may have to assert the doctrine of forum non conveniens or a similar doctrine or to object to venue with respect to any proceeding brought in accordance with this paragraph, and stipulates that the State and Federal courts located in the Counties of Imperial and San Diego, respectively, California, shall have in personam jurisdiction and venue over each of them for the purpose of litigating any dispute or proceeding arising out of or related to this Contract. Each party hereby authorizes service of process sufficient for personal jurisdiction in any action against it at the address and in the manner for the giving of notice as set forth in this Contract. 25.0 Integration This Contract and any exhibits hereto, as well as other documents referred to in this Contract, constitute the entire Contract between the parties with regard to the subject matter hereof and thereof. This Contract supersedes all previous Contracts between or among the parties. There are no Contracts, representations, or warranties between or among the parties other than those set forth in this Contract. 26.0 Authorized Representatives and Notices 26.1 Representatives - Prior to commencement of the work under the Contract, IID and Consultant shall agree on the designation of a representative authorized to act in behalf of each party. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 10 of 12 26.2 Notice and Communications - All communications relating to the day-to-day activities under this Contract shall be exchanged between the representatives of IID and Consultant. All legal notices and communications required under or related to this Contract shall be in writing, and shall be delivered personally or mailed by certified mail, postage prepaid, return receipt requested, to the representatives of IID and Consultant identified below. Notice shall be effective on the date of delivery. To: Imperial Irrigation District To: StoneX Financial, Inc. Laurie M. Franks Michele Owens Contract Administrator Director, Risk Advisory & Policy P.O. Box 937 230 South LaSalle Street, Suite 10-500 Imperial, CA 92251 Chicago, IL 60604 Phone: (760) 339-9712 Phone: (312) 373-8250 Fax: (760) 339-9702 Fax: (312) 277-3349 E-Mail: lmfranks@iid.com E-Mail: Michele.owens@stonex.com 26.3 A party may change or supplement the information exchanged concerning authorized representatives and notices by giving the other party written notice of the new information in the manner set forth above. 26.4 Invoicing – Invoices must be submitted in the form of mail or pdf format by email and include the following information:  Vendor name  Remit address (if different than business address)  Service agreement number (810000XXXX) (do not include # in front of number)  Invoice number and date  Tax amount (if applicable)  Total payable  Invoice back-up should follow the requirements in Section 5.1. Email: Mail: accountspayable@iid.com Imperial Irrigation District mjimenez@iid.com P.O. Box 937 Imperial, CA 92251 27.0 Waiver The failure of IID to insist upon strict performance of any of the terms and conditions of this Contract, or to exercise or delay the exercise of any rights or remedies provided by this Contract or by law, or the acceptance of work or payment for work shall not release Consultant from any of the responsibilities or obligations imposed by law or by this Contract and shall not be deemed a waiver of any right of IID to insist upon strict performance of this Contract. None of the provisions of the Contract shall be considered waived by either party except when such waivers are agreed upon in writing by the parties. 28.0 Survival of Obligations and Liabilities The termination, cancellation, or acceptance of the work under the Contract shall not relieve Consultant of its obligations for work completed prior to the effective date of such termination, cancellation, or acceptance, nor shall it relieve Consultant of its liabilities at law or under this Contract. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 11 of 12 29.0 Severability If any provision of this Contract or the application thereof to any person or circumstance shall, at any time or to any extent, be invalid or unenforceable, the remainder of this Contract shall not be affected thereby, and each such provision shall be valid and enforceable to the fullest extent permitted by law. However, if either party in good faith determines that the finding of illegality or un-enforceability adversely affects the material consideration for its performance under this Contract such party may, by giving written notice to the other party, terminate this Contract. 30.0 Employment of IID Staff by Consultant This Contract may be unilaterally and immediately terminated by the IID if the Consultant or any of its Subcontractors knowingly employs an individual who, within (12) months immediately preceding such employment, did in the individual's capacity as an IID officer or employee, participate in, negotiate with or otherwise have an influence on the recommendation of the formation of this contract made to the Imperial Irrigation District’s Board of Directors in connection with the selection of the Consultant and its Subcontractors. 31.0 Prevailing Rates of Wages 31.1 When required by statute, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which this Contract is to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in Chapter 1 (commencing with Section 1720) Part 7, Division 2 of the Labor Code, shall be paid to all eligible workers employed on this public work. Copies of the prevailing rate of per diem wages are on file at IID and are available for inspection by any interested party upon request. In accordance with the provision of the California Labor Code, IID has obtained from the Director of Industrial Relations of the State of California his determination of the general prevailing rates of per diem wages in the locality in which the work is to be performed. 31.2 To the extent applicable, should the prevailing wage rate be officially increased, decreased, or eliminated a corresponding adjustment shall be made to the Contact Price, which shall reflect the effect of that change in or elimination of the prevailing wage rate. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractor shall comply with Labor Code Section 1777.5 for all apprenticeable occupations. 32.0 Release of Public Information 32.1 Selection announcements, contract awards, and all data (with special emphasis on any and all customer- related information) provided to the Consultant by the IID shall be protected from public disclosure by the Consultant and its Subconsultants and/or Subcontractors. The IID shall be solely responsible for answering requests to inspect public records. Except as necessary for the performance of this Contract, DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 12 of 12 all other information relating to the items to be delivered or services to be performed under this Contract may not be disclosed to anyone outside the IID without prior written approval from the IID. 32.2 Dissemination or public disclosure includes, but is not limited to, access to information by any other person, or entity (except authorized/approved subcontractors), publication of technical or scientific papers, Radio, T.V., Newspaper or Trade journals, advertising, or any other proposed public release. The Consultant shall provide adequate physical protection to such information so as to preclude access by any person, entity, or media not authorized by the IID. The Consultant is responsible for the enforcement of this clause on its Subconsultants and/or Subcontractors. 32.3 If the Consultant desires to release information to the public, the Consultant must submit in writing to the IID a copy of said information and a request for authorization for release no less than 30 days prior to the required release date. Consultant shall not release the information unless the requested written authorization has been received from IID. 32.4 Consultant shall not use IID’s name or insignia, photographs relating to the project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Contract in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of IID. 33.0 Warranty Consultant will re-perform any of the Work which is defective, incomplete, or which results in systems which are not fully functional. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Exhibit 1 SCOPE OF WORK DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Exhibit 1 SCOPE OF WORK Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 1 of 1 Exhibit 1 – Scope of Work The Scope of Work shall consist of the official information provided in Secondary Request for Proposals (SRFP) # 466 “Energy Risk Management Services” and the Consultant’s Response to SRFP #466. Special Conditions: The monthly rate includes all expenses and will be valid through March 31, 2026. DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Exhibit 2 CERTIFICATE OF EXEMPTION FORM WORKER’S COMPENSATION INSURANCE DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 Imperial Irrigation District - Consulting Services Agreement (rev. 6/21/18) Page 1 of 1 Exhibit 2 – Certificate of Exemption Form, Worker’s Compensation Insurance IMPERIAL IRRIGATION DISTRICT CERTIFICATE OF EXEMPTION FORM WORKER’S COMPENSATION INSURANCE SUBJECT: __________________________________________________________________________________ CONTRACT # ________________________________ DATED________________________________________ I hereby certify that, in the performance of the work for which this Contract is entered into, I shall not employ any person in any manner so as to become subject to the Worker’s Compensation Laws of the State of California. Executed on this _____ day of _______________, 20___, at ________________, California. _________________________________________________________________ Individual or Company Name _________________________________________________________________ Officer / Owner Name and Title _________________________________________________________________ Officer / Owner Signature _________________________________________________________________ Fed. Tax I.D. Number DocuSign Envelope ID: 5787AA1F-C2CB-4888-9D8C-4194386A3626 1 December 12, 2022 INVITATION LETTER Secondary Request for Proposal No. 466 Energy Risk Management Services Prospective Respondents: Imperial Irrigation District is soliciting proposals from qualified firms to provide energy risk management services in regards to the procurement of purchase power and natural gas on a firm-fixed basis. IID will receive responses until 5:00 p.m., Local Time, Thursday, January 19, 2023. Your response to this solicitation must be in accordance with the complete Secondary Request for Proposal package, which includes: SRFP466 Invitation Letter.pdf Invitation Letter SRFP466 Response Forms.docx Response Forms SRFP466 Secondary Proposal Information.docx Proposal Information SRFP406 Attachment C.pdf Confidentiality & Non-Disclosure Agreement SRFP406 Attachment D.pdf Energy Risk Management Policy SRFP406 Attachment E.pdf Authorized Transaction Policy SRFP406 Attachment F.pdf Wholesale Counterparty Risk Mgmt Policy SRFP466 Terms Conditions.pdf Terms and Conditions CRITICAL DATES FOR ACTION: 1. Questions and Answers Questions concerning this Secondary Request for Proposal should be directed in writing, no later than 5:00 p.m., Local Time, Tuesday, January 3, 2023 to Mr. Marty P. Holbrook, purchasing agent, via email to: purchasing@iid.com. Responses to questions received will be provided digitally for download on our website www.iid.com, under this solicitation listing to all participants no later than 5:00 p.m., Local Time, Thursday, January 5, 2023. 2. Proposal Due Date Imperial Irrigation District will receive responses until 5:00 p.m., Local Time, Thursday, January 19, 2023 at the office of the Purchasing Agent, 235 East Barioni Boulevard, PO Box 937, Imperial, CA 92251-0937 PLANHOLDER NOTIFICATION In order to be considered an official planholder and receive notifications and addenda relevant to this solicitation, you MUST be registered as an approved vendor on Imperial Irrigation District’s online solicitation website. Imperial Irrigation District is exempt from payment of Federal Excise Taxes, but is liable for payment of applicable California Sales and Use Taxes. RESPONSE INFORMATION Responses should be presented using the response forms provided, and must be labeled in accordance with the labeling requirements document attached to this letter. Your response should contain all information required by this complete Secondary Request for Proposal. Please provide ONE ORIGINAL HARDCOPY RESPONSE, 2 December 12, 2022 Secondary Request for Proposal No. 466 FIVE COMPLETE HARDCOPY DUPLICATES OF THE RESPONSE, AND AN ADDITIONAL DIGITAL COPY OF THE FULL RESPONSE ON A CD, DVD OR USB THUMB DRIVE. This is a Secondary Request for Proposal only; it is not a contract. IID is not committed to pay any costs incurred with your reply to this request or solicitation of our business. IID expressly reserves the right to accept or reject any or all responses, or any portion thereof, and to waive any informality in responses received. All respondents are hereby informed that Imperial Irrigation District does not tolerate unethical practices by bidders to secure contracts which might result in unlawful activity, including, but not limited to, rebates, kickbacks, or other unlawful considerations. California Government Code Section 87100 specifically prohibits government agency from participating in the process of awarding public contracts when such employees have a relationship with a person or business entity seeking a contract with that agency. Responses shall be delivered to the purchasing agent at Imperial, California, on or before the day and hour set in this invitation letter. Respondents must mark their response in accordance with the SECONDARY REQUEST FOR PROPOSAL LABELING REQUIREMENTS included in this Invitation Letter. Any responses received after the scheduled due date and time will be returned unopened. IID will not be responsible for responses received late because of delays by a third party delivery service; i.e., U.S. Mail, UPS, FedEx, etc. It is the sole responsibility of the respondent to submit his response in proper time, with all items filled in, using the response forms provided for that purpose. Telephonic quotations, telegraphic, facsimile transmission or other openly transmitted responses, or responses which are delivered in improperly marked enclosures are considered to be improperly presented and are unacceptable. Respondents are cautioned to mark their responses in strict accordance with the instructions. IID is an irrigation district established under Division 11 of the California Water Code, Sections 20500 et seq. IID is not compelled, for purposes of this project, to comply with the procedural requirements for competitive bidding on public works contracts as set out in the California Public Contracts Code. IID reserves the right to privately evaluate responses. IID may evaluate responses received for responsiveness and other criteria. IID reserves the right to reject any and all responses submitted for any reason or to per form work on projects itself. Furthermore, a preferential advantage of an automatic 5 points out of 100 evaluation points will be given to vendors or contractors which operate permanent, authorized business in IID’s service area. The service area covers all of the Imperial County and portions of Riverside County, California. A person filing a notice of protest will be required, at the time the notice is filed, to post a bond with a good and solvent surety authorized to do business in California, or submit other security, in a form approved by the purchasing agent. The purchasing agent shall hold the bond or other security until a determination is made on the protest. A bond posted or other security submitted with the notice of protest must be in an amount equal to the lesser of: (i) Twenty-five (25) percent of the total value of the solicitation submitted by the person filing the notice of protest; or (ii) Five thousand dollars ($5,000). A notice of protest filed in accordance with these provisions operates as a stay of action in relation to the awarding of any contract until a determination is made on the protest. 3 December 12, 2022 Secondary Request for Proposal No. 466 If the protest is upheld, the bond posted or other security submitted with the notice of protest will be returned to the person who posted the bond or submitted the security. If the protest is rejected, a claim may be made against the bond or other security by the district in an amount equal to the expense incurred by the district because of the unsuccessful protest. Any monies remaining after the claim has been satisfied will be returned the person who posted the bond or submitted the security. IID's Headquarters facility and General Offices are located at 333 East Barioni Boulevard, Imperial, CA 92251. The Purchasing Offices are located on the adjacent block at 235 East Barioni Boulevard, Imperial, CA 92251- 0937. Responses to invitations to bid, primary requests for proposals, secondary requests for proposals, qualifications requests and general correspondence intended for the purchasing section should be delivered as shown: 1.Deliveries via the United States Postal Service should be addressed to Post Office Box 937 and/or 333 East Barioni Boulevard address. 2.Hand deliveries, express, UPS, common carrier and other non-postal deliveries should be addressed to 235 East Barioni Boulevard. 3.IID will not be responsible for responses received late because of delays by a third party delivery service; i.e., U.S. Mail, UPS, FedEx, etc. If you have a question concerning proper delivery address, please contact the Imperial Irrigation District purchasing section at 760-339-9253. The purchasing building is open Monday – Thursday 7:30 a.m. to 5:30 p.m., closed during the lunch hour from 12:00 – 1:00 p.m. We are closed alternating Fridays. Scheduled working Fridays our hours are from 8:00 a.m. to 5:00 p.m., closed during the lunch hour from 12:00 - 1:00 p.m. (See 2022 and 2023 calendars attached) Yours very truly, MARTY P. HOLBROOK Purchasing Agent Enclosures 4 SECONDARY REQUEST FOR PROPOSAL LABELING REQUIREMENTS Responses to solicitations must be sealed and delivered to the purchasing agent at Imperial California, on or before the date and time listed in the invitation letter. Deliveries via the United States Postal Service should be addressed to Post Office Box 937 and/or 333 East Barioni Boulevard, Imperial, CA 92251. Hand deliveries, express, UPS, common carrier and other non-postal deliveries should be addressed to 235 East Barioni Boulevard, Imperial, CA 92251. Your response packet envelope should be clearly marked with the solicitation number in the lower left hand corner as indicated in the illustration below. Some solicitations may accept email delivery of response documents. Only when indicated in the invitation letter will email responses be allowed. Imperial Irrigation District expressly reserves the right to accept or reject any or all responses, or any portion thereof, to waive any informality in responses received and to make award in part or whole. The District also reserves the right to privately evaluate solicitations and to delay the award not more than 60 working days. SECONDARY REQUEST FOR PROPOSAL SRFP No.: 466 Due Date: 01/19/2023 Time Due: 5:00 pm PROVIDE ONE ORIGINAL AND FIVE COMPLETE COPIES, IN ADDITION, A DIGITAL COPY OF THE FULL PROPOSAL RESPONSE FORM ON A CD, DVD OR USB THUMB DRIVE. DATED MATERIAL – DELIVER IMMEDIATELY 5 IID’S 2022 WORKING SCHEDULE CALENDAR 6 IID’S 2023 WORKING SCHEDULE CALENDAR City Council Agenda Report Meeting Date:November 7, 2023 From:Daniel S. Wall, P.E., Director of Public Works Department:Public Works Submitted by:Daniel S. Wall, P.E., Director of Public Works Subject Acceptance of Dedications for Rights of Way or Easements for Public Use Recommendation Adopt Resolution No. 2023-25 authorizing the City Administrator to accept on the City’s behalf dedications for rights of way or easements for public use. Background The City generally requires applicants to dedicate rights of way or easements for public use when such a dedication is needed to allow for public access, road or sidewalk widening, or to accommodate public improvements and utilities. In order for these real property conveyances to be recorded in the official records of the County, the City must formally accept them and provide evidence of such acceptance in the form of a resolution or Certificate of Acceptance. Historically, the City of Vernon has accepted these dedications by action of City Council, however the California Government Code allows Council to delegate this acceptance to a City officer. Government Code Section 27281(b) permits the City Council to authorize, by general resolution, one or more City officers to accept and execute instruments conveying an interest in real property on behalf of the City. The recommended action would eliminate the need for staff to request City Council approval of dedications for a right of way or public easement by authorizing the City Administrator, or designee, to accept and execute such dedications after Public Works or Public Utilities staff have reviewed and recommended approval. Streamlining the public dedication process would improve efficiency and save City time and resources. City Council would retain approval authority for development agreements and other project approvals as required under the Vernon Municipal Code. Prior to accepting any dedication for rights of way or easements for public use, the City Attorney will review the document or instrument to ensure it is legally acceptable. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Resolution No. 2023-25 RESOLUTION NO. 2023-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AUTHORIZING THE CITY ADMINISTRATOR TO ACCEPT ON THE CITY’S BEHALF DEDICATIONS FOR RIGHTS OF WAY OR EASEMENTS FOR PUBLIC USE SECTION 1. Recitals. A. Government Code Section 27281(a) provides that instruments conveying an interest in real property to the City may not be recorded without a Certificate of Acceptance from the City Council. B. Government Code Section 27281(b) provides that the City Council may, by a general resolution, authorize one or more officers to accept instruments conveying an interest in real property by executing a Certificate of Acceptance. C. The City Council desires to authorize the City Administrator, or designee, to accept and consent to dedications for rights of way or easements for public use consistent with approved projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon finds and determines that the above recitals are true and correct. SECTION 3. The City Council of the City of Vernon does hereby authorize the City Administrator to accept dedications for rights of way or easements for public use consistent with approved projects. SECTION 4. Pursuant to Government Code Section 27281(a), a Certificate of Acceptance shall be utilized for recordation. SECTION 5. Prior to accepting any offer of dedication for rights of way or easements for public use, the City Attorney or designee shall ensure the document or instrument is in a legally acceptable format. / / / / / / / / / Resolution No. 2023-25 Page 2 of 2 _______________________ SECTION 6. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED November 7, 2023. ________________________ CRYSTAL LARIOS, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: ZAYNAH N. MOUSSA, City Attorney City Council Agenda Report Meeting Date:November 7, 2023 From:Daniel S. Wall, P.E., Director of Public Works Department:Public Works Submitted by:Yesenia Barajas, Senior Administrative Assistant Subject Notice of Completion for Contract No. 20230179 Citywide Striping and Pavement Markings FY22-23 Recommendation A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review in accordance with CEQA Guidelines Section 15301 because the project consists of the maintenance, repair, or minor alteration of existing structures and involves negligible or no expansion of an existing use; B. Accept the work of WGJ Enterprises Inc., dba PCI, as related to City Contract No. 20230179; and C. Authorize the Director of Public Works to execute and submit the Notice of Completion for the project to the Los Angeles County Recorder’s Office. Background On May 16, 2023, the City Council awarded City Contract No. 20230179 Citywide Striping and Pavement Markings FY22-23 in the amount of $342,005 including a contingency of $10,000 to WGJ Enterprises Inc., dba PCI. The final construction cost was $268,615.33. This project consisted of repainting all City street lane lines and legends and modifying the existing southbound approach at Atlantic Boulevard and District Boulevard. City Contract No. 20230179 was conmpleted on September 26, 2023, in accordance with the project specifications and City Staff expectations. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Notice of Completion RECORDING REQUESTED BY AND WHEN RECORDED, RETURN TO: City of Vernon Attention: City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE For the benefit of City of Vernon No fee per Government Code Section 27383 APN: [N/A] NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT, PURSUANT TO CIVIL CODE SECTION 9024: 1. The undersigned is the owner, or corporate officer of the owner, of the interest or estate below in the property hereinafter described. 2. The full name of the owner is The City of Vernon. 3. The full address of the owner is 4305 Santa Fe Avenue, Vernon, CA 90058. 4. The nature of the interest or estate of the owner is In Fee. 5. A work of improvement on the property hereinafter described was completed and accepted on November 7, 2023. The work was Citywide Striping and Pavement Markings per City Contract No. 20230179. 6. The name of the contractor, if any, for such work of improvement was WGJ Enterprises Inc., dba PCI. The property on which said work of improvement was completed is in the City of Vernon, County of Los Angeles, State of California, and is described as follows: repainting all City Street lane lines and legends and modifying the existing southbound approach at Atlantic Boulevard and District Boulevard. Dated: November 7, 2023 I, Daniel Wall, Director of Public Works, verify the foregoing Notice of Completion on behalf of the City of Vernon; I have read said Notice and know the contents thereof; and I have personal knowledge of the facts stated herein. I declare under penalty of perjury that the foregoing is true and correct. _______________________________ Daniel Wall, Director of Public Works On __________, before me, Lisa Pope, City Clerk for the City of Vernon, personally appeared Daniel Wall, Director of Public Works for the City of Vernon, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person, or entity upon behalf of which he acted, executed the instrument. WITNESS my hand and official seal. _________________________________ Lisa Pope, City Clerk A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. City Council Agenda Report Meeting Date:November 7, 2023 From:Robert Sousa, Chief of Police Department:Police Submitted by:Gustavo Herrera, Lieutenant - Services Division Subject Purchase of Police Patrol Vehicle for Police Department Recommendation Approve and authorize the issuance of a purchase contract with National Auto Fleet Group for the purchase of a new police patrol vehicle for a total amount not-to-exceed $64,000. Background The Police Department (PD) conducts an annual assessment of the patrol vehicle fleet to identify the vehicle(s) in need of replacement. The evaluation consists of the useful life of vehicles and equipment in terms of age, mileage, and usage. The vehicles are also reviewed and analyzed for safety history and operating performance to determine if it is appropriate to replace a vehicle or piece of equipment at a later date. After careful evaluation, one patrol vehicle has been identified for replacement. The PD has identified National Auto Fleet Group as a vendor that can deliver one 2024 Ford F- 150 Police Responder truck. The vehicle is available through this vendor under Sourcewell contract # 091521-NAF, and thereby exempt from the City’s competitive bidding requirements pursuant to Vernon Municipal Code (VMC) Section 3.32.110 (A)5, as Sourcewell is a government agency and service cooperative that provides access to competitively bid contracts. Moreover, it is in the opinion of the Finance Director, it is to the advantage of the City to purchase the desired vehicle through the Sourcewell contract. The replaced vehicle will be taken out of the fleet inventory and either transferred to another City Department or sold at auction. Per VMC Section 3.32.030(B), City Council approval is required if, in the 12 months preceding the effective date of a proposed new, renewed, or otherwise amended contract, the City has paid or awarded the vendor more than $100,000. Within the past 12 months, the City has paid or awarded National Auto Fleet Group a total of approximately $300,000 in contracts. Fiscal Impact The fiscal impact is not-to-exceed $64,000. Sufficient funds are available in General Fund, Police Department, Capital Equipment – Auto Account No.011-030-300-660010 for the current fiscal year. Attachments 1. National Auto Fleet Group Quote City Council Agenda Report Meeting Date:November 7, 2023 From:Todd Dusenberry, General Manager of Public Utilities Department:Public Utilities Submitted by:Adriana Ramos, Administrative Analyst Subject Master Scope of Work Agreement and Support and Maintenance Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation Recommendation A. Approve and authorize the City Administrator to execute a Master Scope of Work Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation (Advanced), in substantially the same form as submitted, to conduct a data conversion and upgrade the existing Infinity Customer Information System (CIS) billing platform for an amount not-to-exceed $262,000; B. Authorize a contingency amount of ten percent (10%) or $26,200, for updates and coding development, and unforeseen expenses not included in the proposal, and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary; and C. Approve a Support and Maintenance Agreement with Advanced, in substantially the same form as submitted, to provide software support to the Infinity CIS billing system for an amount not-to-exceed $166,871.02, for a three-year term. Background Vernon Public Utilities (VPU) Customer Service billing system is operated by Advanced Utility Systems, a division of N. Harris Computer Corporation (Advanced), Infinity CIS Version 2.0 software. The Infinity CIS platform supports billing for all electric, water and gas utilities which includes the City’s vital time-of-use rate tariffs for Vernon residential and commercial customers. For the past ten years, the Advanced billing system has provided reliable and accurate data, as demonstrated through the nearly 3,000 monthly bills that have been issued by VPU with no billing issues. Currently, VPU is the only customer serviced by Advanced that is operating under the Infinity CIS Version 2.0 software that is outdated and for which vendor support is limited. Advanced stated they only have one to two team members on staff who are familiar and capable to modify code on the legacy Version 2.0. As is typical with software systems, older versions reach a point of end of mainstream support as new and improved versions become available and the focus shifts to support the new versions. Thus, conducting a data conversion and a system upgrade (Project) to Version 5.0 of the Advanced billing software is necessary to ensure that adequate support is available for this essential billing system. The proposed Master Scope of Work Agreement encompasses all aspects of Vernon’s Infinity CIS upgrade, including but not limited to project management, requirements gathering, data integrity and clean up, data conversion, configuration including interfaces, and training. The Project is expected to be implemented over the next eight months. Conversion to the Advanced Version 5.0 system would also assist the utility in its migration to the Tyler Technologies (Tyler) Enterprise Resource Planning (ERP) Munis software platform as it will further make it possible to easily automate the delivery of daily transfer files. On December 1, 2020, the City Council approved the Tyler ERP implementation, which included a module for the Munis Utility Billing Customer Information System. It is anticipated that VPU’s Customer Service billing system will transition to the Tyler Munis system by June 2025, as critical software components are currently in the development phase. Key electric calculations such as Kilovolt-Ampere Reactive (KVAR), Demand Charge Proration modification, and KVAR factor modification are being developed by Tyler. Delivery of these critical billing features and testing of Time of Use are necessary to successfully execute electric billing and to synchronize these components with VPU’s other utility billing services (water, natural gas, and fiber). The Advanced software is critical to VPU’s revenue stream, as it is used to bill customers for electricity, water, and natural gas, generating approximately $193 million for the City on an annual basis. To retain its reliable, accurate billing capability, VPU staff recommends that the City Council approve the proposed Advanced Master Scope of Work Agreement for the CIS billing platform upgrade and related Support and Maintenance Agreement. 1. The Advanced Master Scope of Work Agreement in the amount of $262,000 (consisting of estimated Data Conversion Cost: $100,000 and System Upgrade: $162,000) will allow VPU to conduct a data conversion and upgrade for the existing Infinity CIS billing system. The recommended contingency amount of ten percent (10%) or $26,200 would be for any unforeseen expenses necessary for the conversion. 2. The Support and Maintenance Agreement in the amount of $166,871.02 (including estimated increases for years two and three) will provide the Information Technology Division software support to the Infinity CIS billing system for a three-year term. The Support and Maintenance Agreement will allow staff to remain current with software updates and will allow staff to contact the vendor with software questions as the need arises. The proposed Master Scope of Work Agreement and Support and Maintenance Agreement with Advanced are each exempt from competitive bidding and competitive selection requirements pursuant to Vernon Municipal Code (VMC) Sections 3.32.110 (A)(2) and (B)(1), as the platform upgrade, any necessary equipment, and support and maintenance services can only be obtained from Advanced. The Infinity CIS software used by VPU’s Customer Service Division is only compatible with Advanced software and is proprietary to Advanced. The Master Scope of Work Agreement and the Support and Maintenance Agreement have been reviewed and approved as to form by the City Attorney’s Office. Fiscal Impact The Fiscal Impact is not to exceed $288,200 for the Master Scope of Work Agreement for the data conversion and upgrade of the existing Infinity CIS billing system from Advance’s Version 2.0 to Version 5.0. Approval of this action requires a modified appropriation of $288,200 for a Transfer Out from Electric Fund, Administration, Professional Services-Other, Account Number 055-050-580-529215 and a Transfer In Electric Fund, Administration, Capital Outlay, Account Number 055-050-580-660000. Funds for a three-year term Support and Maintenance Agreement were included in the Fiscal Year 2023-24 Electric Fund, Customer Service, Professional Services-IT, Account Number 055- 050-575-529210 budget in the amount of $50,000. However, approval of this action would require a modified appropriation of $2,700.55 for a Transfer Out from Electric Fund, Customer Service, Repairs & Maintenance-IT, Account Number 055-050-575-529110 and a Transfer In Electric Fund, Customer Service, Professional Services-IT, Account Number 055-050-575-529210. Funds will be budgeted in subsequent years. Attachments 1. Master Scope of Work Agreement 2. Support and Maintenance Agreement Vernon Scope of Work For the Implementation of Infinity CIS v5 October 6, 2023 Vernon V5 Upgrade - Master Scope of Work Final.docx Page 2 of 36 Table of Contents Introduction ................................................................................................................................................. 3 Vernon Points of Contact ........................................................................................................................... 4 Primary Point of Contact (POC) ................................................................................................................ 4 Other Contact(s) ........................................................................................................................................ 4 Project Scope .............................................................................................................................................. 5 Definitions .................................................................................................................................................... 6 Roles and Responsibilities ........................................................................................................................ 7 Advanced Responsibilities: ....................................................................................................................... 7 Vernon Responsibilities: ............................................................................................................................ 7 Constraints and Assumptions ................................................................................................................... 9 Task 1 – Project Management .................................................................................................................. 11 Subtask 1.1 – Project Planning ............................................................................................................... 11 Change Control Process .................................................................................................................... 11 Subtask 1.2 – Status Reports .................................................................................................................. 11 Subtask 1.3 – Quarterly Sponsor Review ............................................................................................... 12 Task 2 – Infinity CIS Interfaces ................................................................................................................ 13 Subtask 2.1 – Interfaces ......................................................................................................................... 13 Subtask 2.1.1 – Meter Reading Import/Export – MV90 Interface ...................................................... 13 Subtask 2.1.2 – Lockbox Interface ..................................................................................................... 13 * Subtask 2.1.3 – Invoice Cloud API (NEW) ...................................................................................... 14 ** Subtask 2.1.4 – Invoice Cloud BIF Interface (NEW) ...................................................................... 14 Exclusions ............................................................................................................................................... 15 Task 3 - Implementation Approach ......................................................................................................... 16 Subtask 3.1 – Phase 1 – Project Initiation .............................................................................................. 16 Subtask 3.2 – Phase 2 – Functional Discovery Analysis ........................................................................ 17 Subtask 3.2.1 – Functional Discovery Analysis Workshops .............................................................. 17 Subtask 3.3 – Phase 3 – Interface Discovery ......................................................................................... 18 Subtask 3.4 – Phase 4 – Other Discoveries............................................................................................ 19 Subtask 3.4.1 – Reports Discovery .................................................................................................... 19 Subtask 3.4.2 – Bill Print and/or Notices & Receipt Discovery .......................................................... 20 Subtask 3.5 – Phase 5 – Data Integrity Check/Clean Up & Initial Data Conversion/Configuration ........ 21 Subtask 3.5.1 - Version 3 Data Integrity Check and Clean up ........................................................... 21 Subtask 3.5.2 - Infinity CIS Initial Upgrade Conversion, Data Validation and Testing ....................... 22 Subtask 3.6 – Phase 6 – Core Team Training ........................................................................................ 24 Subtask 3.7 – Phase 7 – Reports Development and Delivery ................................................................ 24 Subtask 3.8 – Phase 8 – Interface Delivery ............................................................................................ 25 Subtask 3.9 – Phase 9 – Software Testing ............................................................................................. 26 Subtask 3.10 – Phase 10 – End User Training ....................................................................................... 30 Subtask 3.11 – Phase 11 – Cut-Over Plan/Go/No Go Criteria ............................................................... 31 Subtask 3.12 – Phase 12 – Transition to Live ......................................................................................... 32 Subtask 3.13 – Phase 13 – Post Go Live................................................................................................ 33 Schedule 1 – Fee Structure and Services Payment Milestones ........................................................... 34 Fee Structure ........................................................................................................................................... 34 Approvals ................................................................................................................................................... 36 Vernon V5 Upgrade - Master Scope of Work Final.docx Page 3 of 36 Introduction The project is defined as the upgrade of Infinity CIS, by Advanced Utility Systems (Advanced) for City of Vernon (Vernon). The current CIS Infinity version 2 (‘v2”) instance will be upgraded to Infinity CIS Version 5 (“v5”), Advanced’s comprehensive customer information and utility billing software as defined in this scope of work. This also takes into consideration some of the work that can be reused as part of the former upgrade being paused. This document describes the Scope of Work (SOW) to be delivered by Advanced, as well as defines the principal activities and deliverables of both Advanced and Vernon for this project. The project as outlined in this Scope of Work (SOW) encompasses all aspects of Vernon’s Infinity CIS upgrade, including but not limited to project management, requirements gathering, data integrity and clean up, data conversion, configuration including interfaces, and training. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 4 of 36 Vernon Points of Contact Primary Point of Contact (POC) Name: Title: Organization: Address: Phone: Email: Website: Other Contact(s) Name: Title: Organization: Address: Phone: Email: Vernon V5 Upgrade - Master Scope of Work Final.docx Page 5 of 36 Project Scope Advanced and Vernon agree to cooperatively manage the cost, schedule, and scope of the project. Project scope is limited to the tasks and deliverables identified in this SOW and responses to the functional requirements attached to this document. Items not included in this SOW and it’s appendices are to be considered out of scope. Advanced will provide the following Infinity CIS upgrade services to Vernon: • Project Management • Discovery Workshops (Functional, Interface and Modifications, Reports and Bill Print) • V3 Data Integrity Check and Clean up in Vernon’s upgrade environment • Conversion of data from CIS Infinity Version 2 to Infinity CIS v5 (Advanced will not convert any data not created in Infinity CIS v2 and was converted from the original legacy system). • Note: Advanced will only convert maximum of 5 years of data. If additional data is required to be converted, this request will be reviewed and managed via the Change Control Process. • V4 Data Integrity Check and Clean up in Vernon’s upgrade environment • Data refreshes (Initial, Functional, ITC1, UAT, Go-Live) • Conversion of current Bill Print(s)/Notice(s)/Receipts formats from Crystal Reports XI to Crystal Reports 2013 (as identified via the Discovery Session) • Conversion of Standard canned reports and custom Advanced created reports format from Crystal Reports XI to Crystal Reports 2013 (as identified via the Discovery Session) • Remote web based Core Team Training • Remote web based End User Training • Conversion of interfaces as identified in Task 2 • Conversion of required billing formulas • Technical Support • REST API Vernon V5 Upgrade - Master Scope of Work Final.docx Page 6 of 36 Definitions Name Definition Baseline Accounts A cross selection of accounts types and services that are used for testing purposes the CIS Solution BRD Business Requirements Document created by Advanced that defines the requirements for software modification(s) and non-configurable interfaces required by Vernon. CIS Customer Information and billing System. Infinity CIS The Advanced Customer Information and billing System. CIS Solution All Advanced licensed software (Infinity CIS) and related implementation services. Vernon Owned Control Forms Configuration areas of the system that are the responsibility of the Vernon (including but not limited to service orders, actions, letters, security, admin). Configuration Changes to the software that do not require source code or structural data model changes. Core Team Training Instructor led training delivered remotely by Advanced to the identified Project Team members of Vernon on the generic CIS Solution Defect - High A code or configuration defect that makes a component of the CIS Solution unusable or inoperable. This error is a loss of the capability of the CIS Solution to perform an important business function . High defects include: (i) loss of the capability of the CIS Solution to perform an important business function; (ii) a workaround does not exist, and testing this function cannot be performed until the problem has been corrected. Defect - Medium A code or configuration defect that significantly limits the CIS Solution's ability to conform to the documentation. This limitation stops the user from performing the normal use of the CIS Solution; however, a mutually agreed upon workaround does exist. Testing can continue on a module of the CIS Solution with a workaround. Defect - Low A code or configuration defect that limits the capability of the CIS Solution, but is cosmetic or minor in nature. There is a practical workaround or the defect does not impact Vernon’s operation of the CIS Solution in any significant respect. End User Training Instructor led (remotely) of the CIS Solution delivered by Advanced in coordination with the Vernon Core Team to Vernon employee base utilizing specific areas of the system. Modification A change to the code base or a structural data model change. CIS Infinity V2 Vernon’s current customer information and billing system to be replaced by Infinity CIS. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 7 of 36 Roles and Responsibilities The roles and responsibilities are summarized below. Advanced Responsibilities: 1. Advanced will maintain project communications with Vernon’s Project Manager. 2. Advanced will manage the efforts of the Advanced staff and coordinate Advanced activities with the Vernon’s Project Manager. 3. Advanced will conduct regular (e.g. weekly or as required) telephone status report conversations with the Vernon’s Project Manager. 4. Advanced will participate in weekly reviews with Vernon’s project team. Participation can be waived by mutual agreement. 5. Advanced will provide timely responses to critical issues raised by Vernon’s Project Manager. 6. Advanced will prepare and submit a status report that includes: the accomplishments of the previous month, activities planned for the current month and an update to the Project Schedule in Smartsheet format, as well as an update to the action item list. 7. Advanced will prepare and submit project change proposals to Vernon’s Project Manager as necessary. 8. Advanced will resolve deviations from the Project Schedule. 9. Advanced will monitor the project to ensure that support resources are available as scheduled. 10. Advanced will coordinate and oversee the installation of all Advanced licensed software. 11. Advanced will install all Advanced licensed software in one (1) production and one (1) test instance on Vernon supplied hardware and will support the production environment throughout the implementation and both environment after implementation and go live. 12. Advanced will coordinate and oversee the implementation efforts of all modifications and interfaces identified in this SOW (exclusive to the Infinity CIS side of the interface). 13. Advanced will monitor and support all testing phases, i .e., functional, integrated, and User Acceptance Testing. Application consultants will be available to answer questions and resolve issued generated during testing. Vernon Responsibilities: 1. Vernon will provide information required to configure and convert data into the CIS Solution. 2. Vernon will establish a Project Team that is representative of the operational areas that will be affected by this project. 3. Vernon will designate a Project Manager who will manage the efforts of Vernon Project Team and/or staff and coordinate activities with the Advanced’s Project Manager. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 8 of 36 4. Vernon’s Project Manager must ensure that Vernon’s personnel have the time, resources, and expertise to carry out their respective tasks and responsibilities. 5. Vernon’s Project Manager or designee will participate in the scheduled (e.g. weekly or as required) status meetings with the Advanced’s Project Manager. 6. Vernon will review current business practices, consider and/or adopt new business practices as needed. 7. Vernon will provide timely responses to critical issues raised by the Advanced’s Project Manager. 8. Vernon will make available meeting spaces as required for project meetings. Meeting spaces should be equipped with a white board and markers, flip chart, LCD projector, conference phone and internet connection. 9. Vernon shall establish a training/testing room that will provide space, computers (with necessary software) and access to the software for the number of users specified in the contract. The training room will be equipped with a white board and markers, flip chart, LCD projector, conference phone and internet connections. 10. Vernon will ensure mutually agreed upon Change Orders are approved and process in accordance with the Change Order Procedure. 11. Vernon Staff will attend scheduled training sessions. 12. Vernon will perform testing as required including functional testing, integration testing, and user acceptance testing and will provide the documented test cases and results to Advanced utilizing the Advanced Testing Tool (Smartsheet). 13. Vernon will perform manual cut over tasks identified in the data conversion and the cutover plan. 14. With support from Advanced, Vernon will be responsible to create, configure and test all Vernon Owned Control Forms (including but not limited to service orders, actions, letters, security, admin). Advanced will provide training Vernon on the same. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 9 of 36 Constraints and Assumptions 1. All prices are quoted in US dollars. 2. The Fixed Cost will be firm for the services identified herein through the project’s duration of 9 months and 1 month of post-implementation support. If circumstances occur that result in delays to the project, any extensions will be reviewed and managed via the Change Control Process. 3. Vernon will upgrade CIS Infinity Version 2 to the recommended release prior to Advanced conducting any data integrity or data cleanup activities. 4. Vernon recognizes that this is a project and not normal daily operations. All team members may not be accustomed to the demands of a project and will have to readily adjust to the needs of meeting deadlines and multi-tasking for this project to be successful. 5. Staffing issues will be resolved between Vernon and the Advanced Project Managers. Both parties will make every reasonable effort to maintain stable project staffing for the life of the proj ect and minimize disruption to the project. 6. Vernon will strive to make a reasonable effort to minimize the impact of competing initiatives within the organization that may have a negative impact to the project. If this cannot occur: i) Vernon will define an escalation path which defines who can resolve resource allocation conflicts, determine the priority of the conflicting work, and communicate with the affected parties, including the Project Managers of both projects. ii) Advanced will make commercially reasonable efforts to work around any conflicting priorities. Depending on the length of time the resource is not available and task the conflict occurs on, this could result in a delay in the project schedule. If these delays result in extended project timelines, a Change Order will be issued to outline the impacts to schedule and cost. iii) Impacts and/or changes to project resources by either party are the responsibility of that same party to replace and provide knowledge transfer that will mitigate the risk of the resource loss. 7. Prompt decision-making and problem resolution will be required by both parties to achieve an on- time, on-budget project completion. It is expected most decisions and/or problems will be resolved within five (5) business days (or to a mutually agreed t o timeframe). Reasonable efforts will be made to meet the requirements. 8. Vernon will empower Vernon's project team members to make decisions related to configuration and business processes. For some key decisions Vernon team may be required to elevate the decision process to the executive team. Vernon will work to minimize the escalation of decisions to keep the decision process as streamlined and timely as possible. 9. Vernon and Advanced will ensure their respective Project Team members are available for meetings, workshops, discussions and conference calls upon request by either organization with reasonable notice. All Project Team members will respond to information requests by either organization within (5) Business Days unless otherwise agreed to, to minimize delays in the project. 10. Both parties agree to work a reasonable number of additional hours (when required) to help complete project deliverables and project timelines as agreed upon by both Project Managers. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 10 of 36 11. All Vernon and Advanced Project Team members are expected to take normal vacation and holiday days throughout the course of the project except during stages of the project w here their presence is critical. 12. Vernon is willing to consider and implement, when mutually acceptable, Advanced’ “Best Practices” to minimize the need for software modifications to the extent these practices meet the CIS Solution Requirements. 13. Advanced’s implementation team will recommend configurations and processes based on its industry experience and knowledge of the Advanced solution. Vernon is willing to consider and implement, when mutually acceptable, Advanced’ “Best Practices” to minimize the need for software modifications to the extent these practices meet the CIS Solution Requirements. This may not always be possible, but Vernon will approach each opportunity from this perspective. In the event that Vernon rejects any of Advanced’s Best Practices recommendations, Vernon will be required to sign an acknowledgement of such decision. This document will describe Advanced’s concerns about Vernon’s requested functionality, and Vernon’s acceptance that a subsequent reversal or modification of such functionality shall be considered an increase in project scope at the agreed upon hourly rate. Furthermore, this document shall describe any impact to Advanced’s ability to provide ongoing support, including any impacts to the annual software subscription fee. 14. When onsite Advanced agrees to work within Vernon standard business hours whenever possible with the understanding that travel days may impact onsite days. Additionally, it is important to note that there may be times in the project where key staff may be required to work extra hours or hours outside of the standard business hours. For example, cutover is typically done over the weekend. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 11 of 36 Task 1 – Project Management Project management occurs throughout the project. Advanced will have primary responsibility for the successful completion of this project as defined in the Scope of Work, including the management of all Advanced resources and tasks. Advanced will be responsible for conducting project related administrative activities including the development and updates, as required, to the project schedule. The Advanced Project Manager (PM) will provide oversight and guidance to Advanced staff to ensure successful completion of Advanced led/assigned activities and related project tasks. Similarly, the Vernon PM will provide oversight and guidance to Vernon staff to ensure successful completion of Vernon led/assigned activities and related project tasks. Subtask 1.1 – Project Planning Advanced and Vernon will partner together for successful project execution. Project Initiation will involve all members of the Advanced and Vernon project team. Prior to the remote Project Kickoff meeting, Advanced and Vernon will assemble their respective teams who will review this SOW in preparation of the Project Kickoff meeting. It is also highly recommended that the Vernon review the Infinity CIS upgrade documentation prior to the Project Kickoff meeting. The Project Schedule for Vernon identifies the activities, deliverables and resources required for the successful upgrade of Infinity CIS. The Advanced PM and the Vernon PM will review the Project Schedule and internal project dates that may affect project milestones (for example, third party delivery dates). Vernon is responsible for managing the timelines and deliverables of any third-party vendor, to ensure they meet the requirements of the approved Project Schedule. The Advanced PM and the Vernon PM will finalize the project schedule within 2 weeks of the Project Kickoff meeting. Any significant changes to the project timeline during the project are to be communicated and reviewed by the Project Sponsors of Vernon and at Advanced. Significant changes affecting the overall scope of the project may necessitate the use of a Scope of Work Amendment process. (See Change Control). Change Control Process Advanced will coordinate a joint effort with Vernon to document a Change Control process to manage project scope. The Change Control process will identify how changes are initiated and their impact on the project will be identified, documented and communicated to Vernon. Appropriate sign-off channels will be developed for Change Order approval. Subtask 1.2 – Status Reports Status reporting provides a mechanism for monitoring and controlling the project progress. Advanced will use various methods to communicate regularly with Vernon including status reports and status meetings. Additional project communications will be performed via E-mail and telephone on an as needed basis. Advanced’s Project Manager will attend status meetings with Vernon Project Manager either in person or via telephone conference call to focus on project status/progress, issues which could impact project schedule, technical or operational issues affecting the project and risk assessment. These meetings shall occur on a weekly basis. Advanced will provide a weekly status report documenting work in progress compared to schedule, issues, actions, risks and budget. Advanced will also provide a monthly summary of project progress, including significant risks and issues resolved and significant risks and issues raised. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 12 of 36 Subtask 1.2 – Deliverables Subtask 1.2 Deliverables • Weekly Status Meeting and Report • Monthly Project Progress Summary Subtask 1.3 – Quarterly Sponsor Review Advanced will prepare a Quarterly Sponsor Review to be attended by project management and project sponsor staff from both Vernon and Advanced. The quarterly sponsor review meeting will review progress to date, future actions, and will validate, on a quarterly basis, that the Go Live date is still achievable for both parties. The dates for these meeting will be determined jointly by the Vernon and the Advanced PM. Subtask 1.3 – Deliverables Subtask 1.3 Deliverables • Quarterly Sponsor Review Vernon V5 Upgrade - Master Scope of Work Final.docx Page 13 of 36 Task 2 – Infinity CIS Interfaces, Modifications & Reports This task covers the Infinity CIS interfaces to existing Vernon systems, and/or related products in the Infinity product suite. Development effort may be required by the vendor for the system to which Advanced is interfacing. These vendor costs, if any, are the responsibility of Vernon and are not in scope. Advanced will document the status of development, whether conducted by Vernon or Advanced, in the weekly status reports. Subtask 2.1 – Interfaces The following group of interfaces will require efforts from Advanced, and pot entially Vernon staff or a third-party vendor, to support the specific interface requirements. Advanced will develop the following group of interfaces required by Vernon under this SOW. The specific system Modifications required to support a specific interface will be determined during the Interface Discovery workshop. For Interfaces introduced that are not currently in CIS V3, Advanced will create Business Requirements Document (BRD) and Use Case Document for each interface requiring development effort from Advanced’s technical staff (not applicable to existing Vernon interfaces) Subtask 2.1.1 – Meter Reading Import/Export – MV90 Interface Vernon requires a batch interface to import and export meter reading files. Action Responsible Party Configure meter reading import interface similar to Infinity CIS v2 Advanced Configure meter reading export interface similar to Infinity CIS v2 Advanced Subtask 2.1.2 – Lockbox Interface Vernon requires a one-way batch interface to import customer lockbox payment files to Infinity CIS. Action Responsible Party Configure an interface to import lockbox files similar Infinity CIS v2 Advanced Subtask 2.1.3 – Collection Agency Interface Vernon requires a one-way batch interface to export of delinquent customer information from CIS Infinity to Vernon’s collection agency. Action Responsible Party Provide Collection Agency file layout Vernon Configure file layout in Infinity CIS Advanced Implement file export interface in Infinity CIS Advanced Run file export process in Infinity CIS to generage the collection agency file Vernon Send the file to collection agency Vernon Vernon V5 Upgrade - Master Scope of Work Final.docx Page 14 of 36 Subtask 2.1.4 – OCR file Interface Vernon requires a one-way batch interface to import miscellaneous payments in Infinity CIS. Action Responsible Party Provide payment file layout Vernon Configure payment file layout in Infinity CIS Advanced Implement payment file import interface in Infinity CIS Advanced Run file import process in Infinity CIS Vernon * Subtask 2.1.5 – Invoice Cloud API (NEW) Vernon requires a real-time interface between Infinity CIS and Invoice Cloud for bill presentment and posting customer payment back in Infinity CIS. Action Responsible Party Install Advanced SOAP API Advanced Call SOAP API to post payments to Infinity CIS Invoice Cloud Call SOAP API to retrieve bill image Invoice Cloud ** Subtask 2.1.6 – Invoice Cloud BIF Interface (NEW) Action Responsible Party Configure billing information file (BIF) interface Advanced SFTP BIF output (flat file) to Invoice Cloud Vernon * Vernon currently doesn’t subsribe to Advanced SOAP API and thus the other option to post payments back in Infinity CIS will be for Advanced to build an import payment interface. ** Vernon currently doesn’t have the BIF Interface and manages BIF output to Invoice Cloud through database query that output the data based on Invoice Cloud BIF requirements. Vernon is comfortable continuing with this solution. Note that any interfaces or file exchanges with outside systems not listed above will be considered out of scope. In the event that any additional items not listed above are identified during the project implementation, the jointly developed Change Order process as defined in Subtask 1.1 will be followed. Subtask 2.2 – Modifications (Database - Stored Procedures, Views & Triggers) Vernon has confirmed that Database - Stored Procedures, Views and Triggers that have been created are read only for the purpose of reporting and no updates or inserts are being performed. Vernon will continue to own and manage all modifications related to database. Should the need for modifications arise, they shall be addressed according to the Change Control process as defined in Subtask 1.1. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 15 of 36 Subtask 2.3 – Reports As part of the upgrade project, Advanced will convert the standard reports that come with the Infinity CIS system. Vernon will own and create all custom reports required. Currently Vernon generates many reports outside of the Infinity CIS system. Any additional reports will need to be reviewed and actioned by Vernon. Should Vernon desire Advanced to convert any additional reports, they shall be addressed according to the Change Control process as defined in Subtask 1.1 Exclusions The following have been excluded from this Scope of Work, unless noted otherwise: 1. Rate Structural Changes Advanced will provide normal rate updates throughout the course of the implementation at no extra charge providing the rate change occurs during the implementation timeframe. A rate change that departs substantially from the current rate structures that are in force at the time of contract signing and/or as documented in the Functional Discovery document will follow the jointly developed Change Order Process as defined in Subtask 1.1. 2. Third Party Payment Processor Real Time credit/debit card payment processing is provided via an interface to an Advanced partner payment processing vendor namely; Invoice Cloud or Paymentus. Any payment transaction fees charged by the payment processing vendor are the responsibility of Vernon. Vernon must have a contract with the payment processor to which the solution will be integrated prior to the start date of Functional Testing as defined in the project schedule. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 16 of 36 Task 3 - Implementation Approach This task covers the implementation approach Advanced will take to upgrade and reimplement Vernon’s CIS Solution. Advanced will implement a phased approach as described herein. Subtask 3.1 – Phase 1 – Project Initiation The Advanced PM will work with the Vernon Project Manager and staff to organize project information for the preparation of the Project Schedule (see Task1). The Advanced PM will organize and present all the information required to start the project and will, at a minimum, address the following areas: • Project Schedule • Software Provisioning in the hardware supplied by Vernon (On Prem) • Training Course Syllabus for Core Team, Technical Team, and End User Training (part of the Training Plan) • Issues Tracking Tool set-up and overview • Access to CIS Infinity Entity Relationship Diagram and Data Dictionary • Project Team Contact List which includes users that need access to the Issues Tracking Tool • Overview of the operations of Infinity CIS via online conference • Functional Discovery agendas delivery and review The Advanced PM will oversee the daily activities of the project and work in conjunction with the Vernon’s Project Manager and staff to ensure effective management of staff resourcing, forward planning initiatives and day to day project deliveries. Subtask 3.1 – Deliverables Subtask 3.1 Deliverables • Project Kickoff Meeting • Initial Project Schedule • Training Course Agenda • Issues Tracking Tool Overview • Project Team Contact List Subtask 3.1 – Entry Criteria Criteria Responsible Party ✓ Contracts signed Advanced and Vernon ✓ Transition discussion from Sales to Professional Services Advanced and Vernon ✓ CIS Environments in place Advanced and Vernon ✓ Project Team identified Advanced and Vernon Vernon V5 Upgrade - Master Scope of Work Final.docx Page 17 of 36 Subtask 3.1 – Exit Criteria Criteria Responsible Party ✓ Environments provisioned and signed off Advanced and Vernon ✓ 3.1 Deliverables completed Advanced Subtask 3.2 – Phase 2 – Functional Discovery Analysis Advanced will review the detailed data and business requirements of Vernon. This analysis will provide an association between Vernon’s business practices and the required Infinity CIS configuration. The Functional Discovery Analysis phase will be led by Advanced and broken out into functional workshops. The workshops review the functional areas of the system and are the basis for how Advanced will configure, and convert the required business functions, business logic and data in the system. Subtask 3.2.1 – Functional Discovery Analysis Workshops Advanced will conduct Functional Discovery Analysis Workshops. These workshops will be led by Advanced to appropriately review and confirm all required information for the areas listed below. Advanced and Vernon will identify the necessary Vernon staff needed to attend these workshops two to four weeks in advance. Reports and Bill Print discoveries as outlined in Subtask 3.4 will be separate from the main functional discovery workshops and will be conducted at a time indicated in the Project Schedule. Advanced will deliver a Functional Discovery Document that will address the items from the functional requirements and include, at a minimum, the following areas: 1. Foundation Review of the basic system set up areas and logical business rules including but not limited to account types, servicesand customer/account information. 2. Billing Review of the entire meter reading to billing process with a review of all processing and exceptions reporting. 3. Rates Review of the rate tariff and functional requirements for setting up rates, including but not limited to formulas, proration and multipliers . 4. Cashiering Review of all payment types, interfaces, automated clearing house, endorsements, receipts and unapplied payments processing. 5. Collections Review of all collections procedures, payment arrangements, exemptions, penalties, notices, disconnections, agency, add to tax/liens, tax certification, bankruptcy and write-off processes including all applicable fees. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 18 of 36 Subtask 3.2.1 – Deliverables Subtask 3.2.1 Deliverables • Functional Discovery Workshop • Functional Discovery Document Subtask 3.2.1 – Entry Criteria Criteria Responsible Party ✓ Functional Discovery Agendas delivered Advanced ✓ Chart of Accounts, Rates, Configurable Interfaces Files Layouts, All As Is Process Flows gathered Vernon Subtask 3.2.1 – Exit Criteria Criteria Responsible Party ✓ Vernon Core Team and/or SME’s attendance at Functional Workshop Vernon ✓ Functional Discovery Workshops conducted Advanced ✓ Functional Discovery Document delivered Advanced ✓ Review and edits/Sign Off of Functional Discovery Document 10 days from receipt of each iterative version Vernon Subtask 3.3 – Phase 3 – Interface Discovery Advanced will conduct an Interface Discovery Analysis Workshop. Advanced will provide a Discovery Agenda and working with Vernon will identify necessary Vernon staff needed to attend this workshop two weeks in advance. Advanced will review with Vernon all interfaces identified in Task 2, to be developed in Infinity CIS. Advanced will summarize the Interface Discovery discussions in an Interface Discovery Summary document that will be provided to Vernon to review and update as required. Below are the minimum topics that will be covered: • Functional (business) requirements analysis • Use Case analysis Advanced will create a detailed Business Requirements Document (BRD) and a Use Case Document for each development interface and modification requiring development (items in subtasks 2.1) for review and acceptance by Vernon. Configuration only type interfaces identified will not require a BRD. Advanced will review the documentation with Vernon remotely and update as required. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 19 of 36 Subtask 3.3 – Deliverables Subtask 3.3 Deliverables • Interface Discovery Agenda • Interface Discovery Workshop • Interface Discovery Summary • Use Case Document(s) Subtask 3.3 – Entry Criteria Criteria Responsible Party ✓ Interface Discovery Agenda delivered Advanced ✓ 3rd Party Vendor participation secured (if applicable) Vernon ✓ Staff SME participation secured Vernon Subtask 3.3 – Exit Criteria Criteria Responsible Party ✓ Interface Discovery Workshop complete Advanced ✓ SME attendance and 3rd Party Vendor (if applicable) attendance at Interface Discovery Workshop Vernon ✓ Interface Discovery Summary Document delivered Advanced ✓ Use Case Document(s) delivered Advanced ✓ Review and edits/Sign Off of Interface Discovery Summary 10 days from receipt of each iterative version Vernon Subtask 3.4 – Phase 4 – Other Discoveries Subtask 3.4.1 – Reports Discovery Advanced will convert the standard reports that are part of the Infinity CIS v2 to Infinity CIS v5. Any custom report in the CIS system will be considered out of scope and will follow the Change Order process as identified in Subtask 1.1. Vernon will need to provide the logic to complete these reports. Advanced will conduct a Reports Discovery Workshop for any custom reports requirements. This workshop will be led by Advanced. Subtask 3.4.1 – Deliverables Subtask 3.4.1 Deliverables • Reports Discovery • Reports Analysis Spreadsheet Vernon V5 Upgrade - Master Scope of Work Final.docx Page 20 of 36 Subtask 3.4.1 – Entry Criteria Criteria Responsible Party ✓ Reports Analysis Spreadsheet delivered Advanced ✓ Reports Analysis Spreadsheet populated with all Vernon’s reports one month prior to scheduled Reports Discovery Workshop Vernon ✓ Analysis of Reports Discovery Spreadsheet complete and available for Reports Discovery Workshop Advanced Subtask 3.4.1 – Exit Criteria Criteria Responsible Party ✓ Reports Discovery Workshop conducted Advanced ✓ SME attendance at Reports Discovery Workshop Vernon ✓ Determination of custom reports delivered in CIS Advanced Subtask 3.4.2 – Bill Print and/or Notices & Receipt Discovery Advanced will convert the existing standard Bill Prints and/or Notices that are part of the Infinity CIS v2 to Infinity CIS v5. Any custom bill prints/notices built outside of the CIS system and/or custom built in the CIS system will be considered out of scope and will follow the Change Order process as identified in Subtask 1.1. Vernon will need to provide the logic to complete these changes. Advanced will conduct a Bill Print/Notice Discovery Workshop for any custom bill print/notice requirements. This workshop will be led by Advanced. Subtask 3.4.2 – Deliverables Subtask 3.4.2 Deliverables • Bill Print Discovery Workshop • Bill Print Specifications Subtask 3.4.2 – Entry Criteria Criteria Responsible Party ✓ Bill Print Samples provided Advanced ✓ Agenda for Bill Print/Notices & Receipt Discovery delivered Advanced ✓ Bill print vendor capabilities/restrictions Vernon Subtask 3.4.2 – Exit Criteria Criteria Responsible Party Vernon V5 Upgrade - Master Scope of Work Final.docx Page 21 of 36 ✓ Bill Print/Notices & Receipt Discovery Workshop conducted Advanced ✓ SME attendance at Discovery Workshop Vernon ✓ Bill Print Specifications Document delivered Advanced ✓ Review and edits/Sign Off of Use Case Document(s) 10 days from receipt of each iterative version Vernon Subtask 3.5 – Phase 5 – Data Integrity Check/Clean Up & Initial Data Conversion/Configuration Subtask 3.5.1 - Version 3 Data Integrity Check and Clean up Prior to the Infinity CIS upgrade conversion, the V3 Integrity Check Utility will be run by Advanced in coordination with Vernon within the Version 2 Upgrade Environment. The Version 2 Upgrade Environment must be refreshed from production by Vernon prior to running the V3 Integrity Check Utility. The V3 Integrity Check Utility will report on data integrity issues within the Version 2 database, which, if not resolved, will prevent the successful upgrading of the Version 2 database to the Infinity CIS database. The V3 Data Integrity Check utility will find and report on data integrity issues, such as missing links (orphaned records), code look-ups and unpopulated required fields, Advanced staff will analyze issues reported by the Integrity Check Utility and prepare SQL scripts as required to resolve data issues and to review with the Vernon team via a Data Discovery session. Data fixes will be applied by Advanced in the Upgrade Environment. Vernon will review data fixes and once approved, Vernon will run scripts and make data changes in your V2 Production Environment. Subtask 3.5.1 – Deliverables Subtask 3.5.1 Deliverables • Run V3 Integrity Check Utility on CIS Infinity Version 2 Upgrade Environment (Refreshed) • Identify, resolve and update data changes into CIS Infinity Version 2 Upgrade Environment prior to the initial conversion of the V2 database to Infinity CIS • Initial Configuration Rollout • Develop and run V2 data clean up scripts in the Version 2 Upgrade Environment prior to the initial conversion of the V2 database to Infinity CIS • Refresh Version 2 Upgrade Environment from Version 2 Production Environment Subtask 3.5.1 – Entry Criteria Criteria Responsible Party Vernon V5 Upgrade - Master Scope of Work Final.docx Page 22 of 36 ✓ New data cut that includes 100% of the agreed upon data from CIS V2 and provided no later than 2 weeks prior to Initial Rollout Vernon ✓ Data Validation Parameters Finalized Advanced and Vernon ✓ Functional Discovery Document signed off per timelines outlined in project schedule and no later than 2 months prior to scheduled rollout Vernon ✓ Baseline Accounts established, documented and provided to Advanced Vernon Subtask 3.5 – Exit Criteria Criteria Responsible Party ✓ Initial Configuration complete to include no less than 70% of the total configuration requirements outlined in the Functional Discovery Document, excluding all configurable interfaces Advanced ✓ Data Validation reviewed jointly and anomalies under investigation by both parties Advanced and Vernon ✓ All generic testing documents delivered including: conversion, End to End Testing, Bill Print Scenarios Advanced ✓ Review of Issues Tracking Tool Advanced ✓ Commencement of conversion testing against Baseline Accounts Vernon Subtask 3.5.2 - Infinity CIS Initial Upgrade Conversion, Data Validation and Testing Once the Version 3 data integrity and cleanup process is complete Advanced will convert Vernon’s V2 data and load into Vernon’s Infinity CIS Environment. Advanced will supply a data validation report confirming both Version 2 and Infinity CIS systems are in balance and will release the system for testing by Vernon. The initial Infinity CIS Upgrade Conversion will average one to two days. The length of time necessary for conversion is dependent on several key factors including the size of the current database and number of years of data being converted. NOTE: The upgrade conversion routine does not automate the upgrade of interfaces, Vernon security settings, hyperlinks, saved reporting criteria, information bars, billing formulas, bill prints, notices & receipts and custom reports. Advanced and Vernon will need to configure these manually as identified below. Advanced is responsible for converting/configuring ▪ All billing formulas required by Vernon in Infinity CIS ▪ Current bill prints, notices and receipts Vernon V5 Upgrade - Master Scope of Work Final.docx Page 23 of 36 ▪ Generic Information Bars ▪ Interfaces (Delivered at Integration Testing) Vernon is responsible for converting/configuring: ▪ User security ▪ Hyperlinks o Configuration of security is required for the Integration Testing phase. Prior to the completion of the Initial Upgrade Conversion Vernon will select a group of Baseline Accounts. Baseline Accounts provide Vernon’s staff with a point of reference when completing testing. The Baseline Accounts represent a cross-section of account types and include accounts handled differently than “normal” accounts. For example, a sample of an account for each rate code, an account with automatic withdrawal, accounts with multiple meters, and account with compound meters are all examples of accounts that should be included in Vernon’s Baseline Accounts, as applicable. As part of the Initial Upgrade Conversion, Vernon will undertake testing of the Infinity CIS Upgrade conversion. Vernon’s project manager will coordinate the completion of the Infinity CIS Upgrade conversion testing and submit any issues identified in Team Support. This testing will provide Advanced with information relating to upgrade conversion anomalies to be corrected. R e-testing of identified conversion issues will be necessary. During Initial Upgrade Conversion testing (and subsequent test phases), Advanced will access Vernon’s server in order to upload data corrections, with the assistance of Vernon’s technical staff. The users will re-test anomalies based on initial test results and established Baseline Accounts. Subtask 3.5.2 Deliverables • Advanced Convert CIS Infinity Version 2 database to Infinity CIS database • Advanced Deliver Data Validation Report which validates conversion accuracy between V2 and V5 • Advanced Review and deliver initial V5 data conversion load with Vernon • Advanced Time the process to convert and load data • Advanced Configure generic Information Bars • Vernon Review and approve the Data Validation Report • Vernon Run reports currently used by Vernon for balancing system in V2 in V2 and V5 to confirm versions are in balance • Vernon Load refreshed Infinity CIS test database onto Advanced FTP site (required for troubleshooting and billing formula conversion) • Vernon Identify Baseline Accounts for testing • Vernon Create test scripts and share with Advanced • Vernon Run CIS Infinity V5 Data Validation Tool to compare and validate V2 data. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 24 of 36 Subtask 3.6 – Phase 6 – Core Team Training Advanced will provide 2 weeks of Core Team Training to the Vernon Core Team. Core Team Training will be conducted remotely via WebEx for the core team following the initial V5 conversion rollout. Users will be trained to ensure that they can access the system and navigate through Infinity CIS for testing purposes. To ensure an efficient and effective parallel process, Advanced recommends setting up a separate area for testing and training. The core team training is designed to train users on the new user interface (UI) and changes in key functional areas including AccountView, System Administration, Security, Cash, Billing, Collections, Service Orders, Reports, and Inventory. Core Team training assumes users are familiar with Version 2 and Vernon’s business processes and does not include introductory or basic training to users unfamiliar with Version 2 functionality and processes. Subtask 3.6 – Deliverables Subtask 3.6 Deliverables • Standard CIS Infinity CIS Training Agendas • Completion of Instructor-Led remote Core Team Training Subtask 3.6 – Entry Criteria Criteria Responsible Party ✓ Agenda delivered Advanced ✓ Where applicable, Training Room/workstations/software/participants available for training Vernon ✓ Infinity CIS System QA’d and prepared for Training Advanced Subtask 3.6 – Exit Criteria Criteria Responsible Party ✓ Instructor-Led remote Core Team Training delivered Advanced ✓ 90% Attendance rate from Core Team at all sessions Vernon Subtask 3.7 – Phase 7 – Reports Development and Delivery Reports in Infinity CIS V2 identified during Reports Discovery will be converted to Infinity CIS system for review and acceptance by Vernon. Any custom reports identified at Reports Discovery will be developed and delivered by Advanced once Vernon has signed off on the specifications. Any custom reports unidentified at the Reports Discovery will be recognized as out of scope and follow the Change Order Process. Subtask 3.7 – Deliverables Subtask 3.7 Deliverables • Custom Reports Specification, Development & Delivery (if applicable) Vernon V5 Upgrade - Master Scope of Work Final.docx Page 25 of 36 Subtask 3.7 – Entry Criteria Criteria Responsible Party ✓ Attendance by SME at Reports Discovery Workshop Vernon ✓ Reports Discovery Workshop complete Advanced Subtask 3.7 – Exit Criteria Criteria Responsible Party ✓ Custom Reports Specification Document(s) delivered for all identified custom reports Advanced ✓ Review and edits/Sign Off Custom Reports Specification Document(s) 10 days from receipt of each iterative version Vernon ✓ Custom Report(s) Delivery at start of ITC1 Advanced ✓ Custom Reports(s) Testing and Signoff no later than the end of UAT Vernon Subtask 3.8 – Phase 8 – Interface Delivery Once an interface has been implemented, unit tested and QA’d internally by Advanced, Vernon will be notified that the interface is ready to be released and available for testing or Vernon will be notified that the interface is ready to be released and deployed in Vernon’s environment through an executable or build. Subtask 3.8.1 – Deliverables Subtask 3.8.1 Deliverables • Interfaces are ready for Vernon to test Subtask 3.8.1 – Entry Criteria Criteria Responsible Party ✓ File Layout for each interface provided during Interfaces Discovery Vernon ✓ 3rd Party Vendor participation in Interface Discovery process (if applicable) Vernon ✓ ✓ Vernon Subtask 3.8.1 – Exit Criteria Criteria Responsible Party ✓ Interfaces delivered Advanced Vernon V5 Upgrade - Master Scope of Work Final.docx Page 26 of 36 ✓ Testing of interfaces with 3rd party vendor participation (if applicable) Vernon Subtask 3.9 – Phase 9 – Software Testing Advanced will support all software testing through possible combinations of onsite support, remote support and video conferencing online support. Validated testing criteria will be used to determine if the testing phase is complete and the system is ready for the next cycle of testing. The Advanced PM will provide Vernon with generic test scripts. Modification of test scripts to match Vernon’s specific business scenarios is the responsibility of Vernon. From the test scripts Vernon will create an ITC Plan (Integration Testing Cycle), and User Acceptance Test (UAT) Plan. At the start of each test cycle, a full data conversion using a fresh data extract will be performed to exercise the data conversion process and to update any required data fixes that are found through testing. Data Conversion is an iterative process and will require fixes throughout all testing phases based on the outcomes of each testing phase. With each data conversion Advanced will provide and Vernon will verify all balancing metrics that were agreed upon in the Data Conversion Discovery. Deficiencies found during the Software Testing Phase will be entered into the Issues Tracking Tool for the correction of configuration, data conversion and/or system deficiencies. Deficiencies will be entered into the Issues Tracking Tool by Vernon. The Issues Tracking Tool maintains a history of analysis and problem resolution. The Issues Tracking Tool will be managed and maintained by the Advanced PM and will be reviewed with both Advanced and Vernon staff to ensure the issues are being actively worked and tested. The Advanced PM will be proactive in the resolution of items logged in the Issues Tracking Tool so that they will be resolved within a timely manner. The Advanced PM or designate will document to the Vernon Project Manager (in detail) the issue or defect, the resolution or workaround alternative, if applicable. Advanced will provide a technical point of contact during all testing phases, Advanced will provide responses that include justification and mitigation plans , where applicable. Vernon will provide Advanced with evidence through Test Cases utilizing the Advanced Testing Tool (Smartsheet) and various other methods of testing documentation that testing is being done and progressing through the test phases. The software testing phase is divided into the following test cycles : Subtask 3.9.1 – Functional Testing Functional testing will utilize the baseline accounts to confirm that the data conversion and basic functions in the system are working as expected. Individual accounts will be reviewed and will run through a meter to cash process. In the review of these individual accounts, Vernon will be tasked with testing each rate element in the system and documenting the results to confirm that the billing process works prior to starting a cycle billing process. This rate testing will be done against a series of baseline accounts and will look at each rate scenario and all of the associated proration activities that can affect a rate calculation. Functional Testing is modular and does not test the system end-to-end utilizing interfaces. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 27 of 36 Subtask 3.9.1 – Functional Testing Deliverables Subtask 3.9.1 Deliverables • Functional Test Data Conversion Refresh and Validation Report • Rates Testing Matrix Subtask 3.9.1 – Entry Criteria Criteria Responsible Party ✓ Configuration complete in accordance to the requirements outlined in the Functional Discovery Document and excluding all interfaces and modifications Advanced ✓ Data Refresh timelines recorded for the data cut, conversion and load Advanced and Vernon ✓ Customized Testing Documents designed and functional test cases created in Advanced Testing Tool Vernon ✓ Executed Contract with Payment Processor Vernon Subtask 3.9.1 – Exit Criteria Criteria Responsible Party ✓ Testing of all applicable functional modules using customized test documents and test cases, reporting any anomalies in Issues Tracking Tool Vernon ✓ Retesting of fixed conversion items, testing of conversion additions and report anomalies in Issues Tracking Tool Vernon ✓ Functional Data Validation jointly reviewed and anomalies under investigation by both parties Advanced and Vernon ✓ Rates Testing Completion and anomalies reported in Issues Tracking Tool Vernon ✓ Successful resolution of 70% of critical configuration type tickets reported no less than 15 days from scheduled ITC1 Refresh start date Advanced Subtask 3.9.2 - Integration Testing Cycle (ITC) ITC will utilize test scripts/cases customized by Vernon to confirm that the data conversion and business processes are functioning as expected. ITC1 is intended to exercise full scale testing of the system incorporating the testing of interfaces and modifications scheduled for ITC1. It includes testing of all end to end processes and all Vernon Owned Control Forms (service orders, actions, letter generation, security, admin). Vernon V5 Upgrade - Master Scope of Work Final.docx Page 28 of 36 Subtask 3.9.2 – Integration Testing Deliverables Subtask 3.9.2 Deliverables • ITC1 Data Conversion Refresh and Validation Report • ITC1 Build Release for Modifications • Subtask 3.9.2 – Entry Criteria ITC1 Criteria Responsible Party ✓ Completion of testing of all applicable functional modules using customized test documents and test cases and anomalies reported in Issues Tracking Tool Vernon ✓ Customized Testing Documents designed and ITC1 test cases created in Advanced Testing Tool Vernon ✓ Successful retesting of fixed conversion items and testing of remaining conversion additions. Anomalies reported in Issues Tracking Tool Vernon ✓ ITC Data Validation reviewed jointly and anomalies under investigation by both parties Advanced and Vernon ✓ Rates Testing Completed and any anomalies reported in Issues Tracking Tool Vernon ✓ Successful resolution of 70% of critical path configuration type tickets reported no less than 10 days from ITC1 Refresh start date Advanced ✓ Interfaces complete Advanced ✓ Vernon Owned Control Forms 60% complete which must include Service Order Types Vernon Subtask 3.9.2 – Exit Criteria ITC1 Criteria Responsible Party ✓ Technical and training daily support for initial week of ITC1 Testing Advanced ✓ Build Release(s) (if applicable) applied for Interfaces Advanced ✓ Testing of interfaces with 3rd party vendor participation (if applicable) and anomalies reported in Issues Tracking Tool Vernon ✓ Successful resolution of 80% of critical path configuration type tickets reported no less than 10 days from scheduled UAT Refresh start date Advanced ✓ Successful resolution of 80% of conversion type tickets reported no less than 10 days from scheduled UAT Refresh start date Advanced ✓ Bill Print Testing complete and anomalies reported in Issues Tracking Tool Vernon Vernon V5 Upgrade - Master Scope of Work Final.docx Page 29 of 36 ✓ Reports Testing Complete and anomalies reported in Issues Tracking Tool Vernon ✓ Cycle Billing Testing Complete and anomalies reported in Issues Tracking Tool Vernon ✓ Vernon Owned Control Forms 80% complete Vernon Subtask 3.9.3 - User Acceptance Testing (UAT) The final phase of testing is UAT and starts with a code freeze. Only critical path items will be altered during this phase as agreed upon by both parties after analyzing the risk of introducing these changes. Once complete, the UAT constitutes acceptance of the system as ready for Go Live. In combination with staff training readiness and organization readiness, the UAT and its acceptance help to drive the Go/No Go criteria that lock down the live date of the software. Advanced will coordinate with Vernon to select the integration test scripts that will be used during UAT. The Advanced PM will work with Vernon to ensure that test results for each testing phase provide evidence that Infinity CIS capabilities have been properly integrated and tested in Vernon’s test environment. Advanced will work with Vernon to support performance tests. Subtask 3.9.3 – User Acceptance Testing Deliverables Subtask 3.9.3 Deliverables • UAT Data Conversion Refresh and Validation Report • UAT Acceptance Criteria Subtask 3.9.3 – Entry Criteria Criteria Responsible Party ✓ UAT Data Validation reviewed jointly and anomalies under investigation by both parties Advanced and Vernon ✓ Retested interfaces and modifications with 3rd party vendor participation (if applicable) and anomalies reported in Issues Tracking Tool Vernon ✓ Successful resolution of 90% of critical path configuration type tickets reported no less than 10 days from sche duled UAT Refresh start date Advanced ✓ Successful resolution of 90% of conversion type tickets reported no less than 10 days from scheduled UAT Refresh start date Advanced ✓ Bill Print Testing completed and signed off Vernon ✓ Reports Testing completed and signed off Vernon ✓ System Code Freeze Advanced ✓ Final review of Vernon Owned Control Forms Vernon Vernon V5 Upgrade - Master Scope of Work Final.docx Page 30 of 36 Subtask 3.9.3 – Exit Criteria Criteria Responsible Party ✓ Successful testing of all end to end processes Vernon ✓ Successful resolution of all critical path conversion and configuration type tickets Advanced ✓ Successful completion of all Vernon Owned Control Forms Vernon ✓ Regression and stress test executed successfully Vernon ✓ Successful testing of Payment Processor Vernon Subtask 3.10 – Phase 10 – End User Training Advanced will provide 1 week of Infinity CIS End User training to Vernon to secure a working knowledge of Infinity CIS. As part of the Training Plan, Advanced will work with Vernon to jointly create the appropriate Training Matrices (part of the Training Plan) that will identify classes and the Advanced and Vernon staff attendance needs. End User training assumes users are familiar with Version 2 and Vernon’s business processes and does not include introductory or basic training to users unfamiliar with Version 2 functionality and processes. End User Training will be conducted by a combination of instructor led sessions in accordance with the Training Matrix and with Vernon availability to answer participant questions pertaining to Vernon business practices. Each End User training session will have an attendance sheet that matches the End User training schedule. Once each session is complete, Vernon will sign-off on a Training Session Sign-off Form signifying that the training session has been completed. Subtask 3.10 – Deliverables Subtask 3.10 Deliverables • Completion of Instructor Led End User Training • Training Session Attendance Report • Training Session Signoff form Subtask 3.10 – Entry Criteria Criteria Responsible Party ✓ End User Training Plan Matrix delivered Advanced ✓ End User Training Plan Matrix completed Vernon ✓ End User Training Schedule created Advanced and Vernon Vernon V5 Upgrade - Master Scope of Work Final.docx Page 31 of 36 Subtask 3.10 – Exit Criteria Criteria Responsible Party ✓ All End User Training sessions required for Go Live complete Advanced ✓ End Users absent or requiring additional assistance/training from End User Training identified Advanced ✓ Additional training plan developed and provided to End Users identified as requiring additional assistance/training complete for Go Live Vernon Subtask 3.11 – Phase 11 – Cut-Over Plan/Go/No Go Criteria Vernon will assist Advanced in the construction of Go/No-Go criteria. These criteria shall be used to determine whether or not to proceed to Phase 12 - Transition to Live. Criteria shall be measured on a weekly basis starting no later than the commencement of User Acceptance Testing. When all criteria are met, Vernon shall issue formal authorization to proceed with the Cut-Over Plan to production. The Advanced PM will develop a Cut-Over Plan throughout the lifecycle of the project in preparation for a final transition to live. This plan details the steps and responsibilities for Advanced and Vernon to transition the CIS Solution to Vernon production (live) environment. The Cut-Over Plan will include but not be limited to the following items: • Full emergency contact information • Detailed steps and communications of when data extract is obtained and data conversion is returned • Ordered steps for ensuring balancing of the system • Determination of whether a test system is refreshed at the same time as production for any required process testing • Post-cut-over checklist • Criteria that determine when the system will be turned over to end user staff • A formal release from Advanced that documents that the system has been handed to Vernon in full balance Subtask 3.11 – Cut-Over Plan/Go/No Go Deliverables Subtask 3.11 Deliverables • Go/No Go Criteria • Cut-Over Plan • Formal Vernon Authorization to Transition to Live Subtask 3.11 – Entry Criteria Criteria Responsible Party ✓ System is in a readiness state for all critical path items Advanced and Vernon ✓ Vernon has invoked Change Management plan (employees, customers, vendors) Vernon ✓ End Users trained Advanced or Vernon Vernon V5 Upgrade - Master Scope of Work Final.docx Page 32 of 36 Subtask 3.11 – Exit Criteria Criteria Responsible Party ✓ Cut-Over Plan finalized Advanced and Vernon ✓ Organizational Readiness Plan finalized Advanced and Vernon ✓ Go/No Go Meeting Advanced and Vernon ✓ Authorization to Go Live Vernon ✓ Post Cut-Over List of Tasks Advanced and Vernon Subtask 3.12 – Phase 12 – Transition to Live The cutover to live will occur over a weekend and will be coordinated by the Advanced PM and Vernon staff. The transition to live will have a new and final data conversion in which the data validation parameters, bill codes, rate mapping and transaction codes will all be approved by Vernon and the Advanced PM. Subtask 3.12 – Deliverables Subtask 3.12 Deliverables • Final Cut-Over Plan Report • Final Release Data Conversion Refresh and Validation Report • AR Balancing Report • Year and month active confirmation • AR Summary Details Report • Transaction Code Report • Rates Report Subtask 3.12 – Entry Criteria Criteria Responsible Party ✓ Execution of Cut-Over Plan Advanced and Vernon ✓ End Users trained Advanced and Vernon ✓ 3rd Party Vendors communicated and on board Vernon ✓ Execution of Organizational Readiness Plan Advanced and Vernon Subtask 3.12 – Exit Criteria Criteria Responsible Party ✓ Go Live Signed Off Vernon ✓ Post Live Items identified Advanced Vernon V5 Upgrade - Master Scope of Work Final.docx Page 33 of 36 Subtask 3.13 – Phase 13 – Post Go Live Advanced will assist Vernon throughout the post live implementation phase to identify and respond to any needs and concerns. During the Post Go Live period, Advanced will supply, as per the agreement, remote communications, and online support through video conferencing to ensure a smooth transition to Customer Success. During this phase of the project, the following items will be supplied to Vernon: • Weekly PM and technical staff meetings to review all high-priority items. • Remote communications and video conference customer support. • Introduction and transition to Support . Throughout the Post Go Live period, the Advanced PM will continue to act as primary resource for all issues. Upon completion of the Post live support period, Vernon will transition to the Advanced’s Customer Success Department as per the Support and Maintenance agreement. Subtask 3.13 – Deliverables Subtask 3.13 Deliverables • Monthly Post Live Support Log • Transition to Support Subtask 3.13 – Entry Criteria Criteria Responsible Party ✓ Go Live Signed Off Vernon ✓ Post Live Punch List Items Identified Advanced Subtask 3.13 – Exit Criteria Criteria Responsible Party ✓ Post Live Punch List Items resolved Vernon and Advanced ✓ Project Completion documented Advanced ✓ Transition to Customer Success Group Advanced Vernon V5 Upgrade - Master Scope of Work Final.docx Page 34 of 36 Schedule 1 – Fee Structure and Services Payment Milestones Fee Structure V2 to V5 Upgrade Professional Services Fees Line Item Price Discount (20%) Project Management $ 25,000.00 $ 20,000.00 Data Conversion $ 125,000.00 $ 100,000.00 Installation & Configuration $ 75,000.00 $ 60,000.00 Interfaces $ 12,500.00 $ 10,000.00 Bill Print, Notices & Reports $ 25,000.00 $ 20,000.00 Training $ 20,000.00 $ 16,000.00 On Prem Install/SOAP API/ REST API $ 20,000.00 $ 16,000.00 Post Live Support $ 25,000.00 $ 20,000.00 5 Licences $ 0.00 Total $ 327,500.00 $ 262,000.00* *Note 1: Discount (20%) is billable rate drop from $250/Hr to $200/Hr ** Note 2: Advanced can offer testing assistance via Advanced Managed Services as part of a separate SOW if needed. V3 to V5 Upgrade Annual Fees Line Item Price Infinity CIS v5 Platform $ 5,200.00 Licence M&S, SOAP API & REST API $ 15,000.00 Total $ 20,200.00 ** Additional services required by Vernon through the end of Post Live and approved through the Change Control Process (e.g. requirement changes or changes to the project scope) will be billed at a rate of $250/hour. Services required after that period will be billed in accordance with the Support and Maintenance Agreement. Vernon V5 Upgrade - Master Scope of Work Final.docx Page 35 of 36 Payment Milestones Vernon will be billed monthly by Advanced for milestones signed off and accepted during the month. The service fees milestones are as follows: Reference Milestone - Vernon will be billed monthly for all milestones completed during the month (i.e. one invoice per month) Invoice Amount CT1 Contract Signing $ 78,600.00 MP1 Project Management 1 $ 5,240.00 MP2 Project Management 2 $ 5,240.00 MP3 Project Management 3 $ 5,240.00 MP4 Project Management 4 $ 5,240.00 MP5 Project Management 5 $ 5,240.00 MP6 Project Management 6 $ 5,240.00 MP7 Project Management 7 $ 5,240.00 MP8 Project Management 8 $ 5,240.00 MP9 Installation of Infinity CIS on a single on prem environment $ 39,300.00 MP10 Installation of SOAP API on a single on prem environment $ 7,860.00 MP11 Installation of REST API on a single on prem environment $ 5,240.00 MP12 Delivery of Functional Discovery Workshop $ 10,480.00 MP13 Initial Conversion Rollout $ 13,100.00 MP14 Initial Configuration Rollout $ 13,100.00 MP15 Completion of Core Team Training $ 13,100.00 MP16 Data Refresh #2 Load (Functional Testing) $ 13,100.00 MP17 Data Refresh #3 Load (ITC) $ 13,100.00 MP18 Data Refresh #4 Load (UAT) $ 13,100.00 Total Services $ 262,000.00 Annual Fees: Fee Type Milestone Invoice Amount Infinity v5 Platform 100% due on Infinity CIS v5 Go Live. $ 5,200.00 Licences, REST/SOAP API 100% due on Infinity CIS v5 Go Live. $ 15,000.00 Total Annual Fees $ 20,200.00 Vernon V5 Upgrade - Master Scope of Work Final.docx Page 36 of 36 Approvals IN WITNESS WHEREOF the parties hereto have duly executed this Scope of Work to be effective as of the Effective Date. N. HARRIS COMPUTER CORPORATION Per: Name: Hari Subramaniam Title: Executive Vice President CITY OF VERNON Per: Name: Title: Per: Name: Title: Attest: ________________________ Lisa Pope, City Clerk Approved as to Form: ________________________ Zaynah Moussa, City Attorney SUPPORT AND MAINTENANCE AGREEMENT THIS AGREEMENT made as of the19th day of October, 2023. BETWEEN: N. HARRIS COMPUTER CORPORATION (“Harris”) - and – THE CITY OF VERNON (“Organization”) RECITALS 1.Harris has licensed to Organization certain Software pursuant to a Software License Agreement; 2.The Organization wishes to receive support and maintenance services related to the Software; and 3.Harris shall provide the support and maintenance services related to the Software. NOW THEREFORE, in consideration of the mutual covenants set out in this support and maintenance agreement (the “Support and Maintenance Agreement”) and for other good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged), the parties agree as follows: 1.Defined terms: (1) “Release” means an Update and an Upgrade. (2) “Software” means the software products that are listed in Exhibit 1 and includes any Update(s) or Upgrade(s) that have been provided to Organization. Third Party Software is not included in the definition of Software except where this License Agreement explicitly states otherwise. (3) “Update” means any published changes, additions or corrections to the Software that primarily include a minor modification or enhancement to the Software related to a bug fix, minor additional functionality or legislative changes. An Update is designated by a change in the right-most digit in the version number (for example, a change from X.1 to X.2). (4) “Upgrade” means a major overhaul of the Software which is a complete new published version of the Software that modifies, revises or alters the Software and adds features, functionality or enhancements to such Software. An Upgrade is designated by a change in the number to the left of the decimal point in the version number (for example, a change from 1.X to 2.X. DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE 2.This Support and Maintenance Agreement is the exclusive statement of the entire support and maintenance agreement between Harris and Organization. 3.Harris shall provide software support primarily via telephone and electronic mail in addition to site visits only when necessary. The support services will be provided only during the hours of operation as described in Exhibit 2 hereto and which are in effect as of the Start Date (July 1, 2023), as such services may, at Harris’s sole discretion, be modified or supplemented from time to time. To enable Harris to provide effective support, the Organization will establish auto remote access procedures compatible with Harris’s then current practices which may be revised over time. 4.This Support and Maintenance Agreement becomes effective from the date hereof. 5.In consideration for the support services specified in Section 2, Organization shall pay the “Support and Maintenance Fee” as detailed in Exhibit 1 below. The Support and Maintenance Fee will be billed annually in advance each year of the Term (including any renewals or extensions) beginning on the Start Date and thereafter on the anniversary of the Start Date or on an alternative date mutually agreed to by both parties. Harris may change the Support and Maintenance Fee from time to time on each one-year anniversary of the Agreement during its Term (including any renewal terms) but Organization shall only be billed once per year. It is specifically understood that, due to certain complications and circumstances, the invoice for the July 1, 2023 to June 30, 2024 annual fee has not be paid as of the making of this Agreement, but that Harris will waive any additional fees or remedies for non-payment so long as the invoice is paid on or before October 30, 2023. 6.In addition to the Support and Maintenance Fee, Organization shall reimburse Harris for its direct expenses in providing support services (“Billable Fees”) pursuant to this Agreement which include: (i)its direct travel expenses which are excluded from the total fees amount described in the Statement of Work, including, but not limited to reasonable hotel, airfare, car rental, tolls, parking and airline and travel agent fees; (ii) courier services, photocopying, faxing and reproduction, all reasonable travel costs (hotel and airfare) including a travel time rate of $75.00 per hour; (iii) a per diem rate of $70.00 for week days and a $140.00 for weekends and statutory holidays that includes all meal, food and telecommunications expenses (receipts to be provided upon Organization’s request); (iv) a mileage charge based on the current U.S. Internal Revenue Service recommended rate per mile, long distance telephone calls; and (v) all other reasonable expenses incurred in the performance of Harris's duties including courier services and documentation copying or production; and (vi) Any direct expense in excess of $500 must be pre-approved in writing by Organization. 7.Harris may update its reimbursement policies and rates related to the Billable Fees from time to time, in which case such updated policies shall apply for purposes of this Agreement, provided that such updated reimbursement policies must generally apply to all clients of Harris. 8.Harris shall supply all Updates to Organization at no additional charge other DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE than the payment of the Support and Maintenance Fee. Updates and Upgrades may require additional services to be performed by Harris outside of the scope of those services provided by Harris including additional training not covered by any agreement(s) for the installation and implementation of the Update and Upgrades that will be subject to the Harris’s then-prevailing policies, terms and Billable Fees related to pricing and hourly rates. All such services shall be performed subject to a newly negotiated Scope of Work. 9.All Updates of the Software and all those services listed in Exhibit 2 which are included as part of Organization’s Software support will be made available to Organization at no additional charge other than the payment of the Support and Maintenance Fee. 10.All payments hereunder shall be in U.S. dollars and shall be net of any taxes, tariffs or other governmental charges. Harris shall be responsible for paying all taxes, fees, assessments and premiums of any kind payable on its employees and operations. Any tax Harris may be required to collect or pay upon the sale, use or delivery of the support and maintenance services described in this Support and Maintenance Agreement shall be paid by Organization and such sums shall be due and payable to Harris upon receipt of an invoice therefore. Any taxes levied in relation to the services required for a Release shall be paid by Organization. For the sake of clarity, all of the fees listed in this Support and Maintenance Agreement are not inclusive of any applicable taxes: the Organization shall be responsible for the payment of any applicable duties and sales/consumption taxes. 11.The term of this Support and Maintenance Agreement shall be three years. Organization shall pay the then prevailing Support and Maintenance Fee in advance for each term of the Support and Maintenance Agreement and where the notice of non- renewal has not been provided in accordance with these terms, the Organization is obliged to pay the Support and Maintenance Fee for the then applicable term; notwithstanding the foregoing, Harris shall not increase annual support and maintenance fees more than Eight (8%) percent in any year. The termination of this Support and Maintenance Agreement by Organization shall not affect the existing license agreement(s). Harris shall neither refund any Support and Maintenance Fees nor any Billable Fees if this Support and Maintenance Agreement is terminated. Organization acknowledges that if this Support and Maintenance Agreement is terminated, then it will not be eligible to receive the benefits of this Support and Maintenance Agreement including the right to Releases or to access the source code in escrow upon the occurrence of any event of default. 12.Title to and ownership of all proprietary rights in the Releases and all related proprietary information supplied by Harris in providing the services pursuant to this Support and Maintenance Agreement shall at all times remain with Harris, and Organization shall acquire no proprietary rights by virtue of this Support and Maintenance Agreement. 13.Harris shall have the right to terminate this Support and Maintenance Agreement immediately if: (a) Organization attempts to assign this Support and Maintenance Agreement or any of its rights hereunder without complying with the relevant license DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE agreement; or (b) Organization has not paid an invoice within ninety (90) days of the start of a renewal term. 14.Unless otherwise agreed to by the parties, all notices required hereunder shall be made in accordance with the provisions of the relevant license agreement. 15.Either party’s lack of enforcement of any provision in this Support and Maintenance Agreement in the event of a breach by the other shall not be construed to be a waiver of any such provision and the non-breaching party may elect to enforce any such provision in the event of any repeated or continuing breach by the other. 16.The parties agree that the terms and conditions contained herein shall prevail notwithstanding any variations on any orders, e-mails or other correspondence submitted by Organization. 17.Proprietary or confidential portions of this Support and Maintenance Agreement shall be deemed confidential in nature and neither Organization nor Harris shall divulge those provisions to any third party except as may be required by law. 18.(a) Termination of this Support and Maintenance Agreement shall not affect any right of action of either party arising from anything which was done or not done, as the case may be, prior to the termination taking effect. (b) The Organization and Harris recognize that circumstances may arise entitling the Organization to damages for breach or other fault on the part of Harris arising from this Support and Maintenance Agreement. The parties agree that in all such circumstances the Organization’s remedies and Harris’s liabilities will be limited as set forth below and that these provisions will survive notwithstanding the termination or other discharge of the obligations of the parties under this Support and Maintenance Agreement. (c) FOR BREACH OR DEFAULT BY HARRIS OR OTHERWISE IN CONNECTION WITH THIS SUPPORT AND MAINTENANCE AGREEMENT, INCLUDING A BREACH OR DEFAULT ENTITLING THE ORGANIZATION TO RESCIND OR BE DISCHARGED FROM THE PROVISIONS OF THIS SUPPORT AND MAINTENANCE AGREEMENT, THE ORGANIZATION’S EXCLUSIVE REMEDY, IN ADDITION TO ELECTING IF SO ENTITLED TO RESCIND OR BE DISCHARGED FROM THE PROVISIONS OF THIS SUPPORT AND MAINTENANCE AGREEMENT, SHALL BE PAYMENT BY HARRIS OF THE ORGANIZATION’S DIRECT DAMAGES TO A MAXIMUM AMOUNT EQUAL TO, AND HARRIS SHALL IN NO EVENT BE LIABLE IN EXCESS OF, THE AMOUNT OF FEES ACTUALLY PAID BY THE ORGANIZATION TO HARRIS UNDER THIS SUPPORT AND MAINTENANCE AGREEMENT DURING THE THEN-CURRENT TERM (NOT TO EXCEED 12 MONTHS) OF THE SUPPORT AND MAINTENANCE AGREEMENT UP TO AND INCLUDING THE DATE OF TERMINATION. (d) IN NO EVENT SHALL ANY DAMAGES INCLUDE, NOR SHALL DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE HARRIS BE LIABLE FOR, ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES EVEN IF HARRIS HAS BEEN ADVISED OF THE POSSIBILITY THEREOF. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, HARRIS SHALL NOT BE LIABLE FOR LOST PROFITS, LOST BUSINESS REVENUE, FAILURE TO REALIZE EXPECTED SAVINGS, OTHER COMMERCIAL OR ECONOMIC LOSS OF ANY KIND, OR FOR ANY CLAIM WHATSOEVER AGAINST THE ORGANIZATION BY ANY OTHER PARTY. (e) CLAUSES (i) AND (ii) SHALL APPLY IN RESPECT OF ANY CLAIM, DEMAND OR ACTION BY THE ORGANIZATION IRRESPECTIVE OF THE NATURE OF THE CAUSE OF ACTION UNDERLYING SUCH CLAIM, DEMAND OR ACTION, INCLUDING, BUT NOT LIMITED TO, BREACH OF CONTRACT, RESCISSION OF CONTRACT, OR TORT. 19. The parties hereby confirm that the waivers and disclaimers of liability, releases from liability, limitations and apportionments of liability, and exclusive remedy provisions expressed throughout this Support and Maintenance Agreement shall apply even in the event of default, negligence (in whole or in part), strict liability or breach of contract of the person released or whose liability is waived, disclaimed, limited, apportioned or fixed by such remedy provision, and shall extend to such person’s affiliates and to its shareholders, directors, officers, employees and affiliates. 20. Where remedies are expressly afforded by this Support and Maintenance Agreement, such remedies are intended by the parties to be the sole and exclusive remedies of the Organization for liabilities of the Harris arising out of or in connection with this Support and Maintenance Agreement, notwithstanding any remedy otherwise available at law or in equity. 21. This Agreement shall be governed by the laws of the State of California, without regard to its conflicts of law principles. 22. This Support and Maintenance Agreement may not be assigned by the Organization unless, concurrently with any such assignment, the Organization assigns its rights under, and complies with the provisions of the relevant license agreement. 23. This Support and Maintenance Agreement shall be binding upon the successors and assigns of the parties and enure to the benefit of the successors and permitted assigns of the parties. 24. The invalidity or unenforceability of any provision or covenant contained in this Support and Maintenance Agreement shall not affect the validity or enforceability of any other provision or covenant herein contained and any such invalid provision or covenant shall be deemed to be modified to the extent necessary in order to render such provision valid and enforceable; if such provision may not be so saved, it shall be severed and the remainder of this Agreement shall remain in full force and effect. 25. This Support and Maintenance Agreement may be executed in counterparts (whether by facsimile signature or in PDF format via e-mail or otherwise), each of which when DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE so executed shall constitute an original and all of which together shall constitute one and the same agreement. IN WITNESS WHEREOF, the Parties have executed this Support and Maintenance Agreement to be effective as of July 1, 2023. N. HARRIS COMPUTER CORPORATION Per: Name: Title: THE CITY OF VERNON Per: Name: Title: ATTEST: ___________________________________ Lisa Pope, City Clerk Date: _____________________________________ APPROVED AS TO FORM: _____________________ Zaynah N. Moussa, City Atorney Date: ______________________________________ DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE Yusuf Jiwajee Senior Director, Client Services City Administrator Carlos Fandino Exhibit 1 Annual Support and Maintenance Fee Payment Schedule Jul 1, 2023 – Jun 30, 2024 •CIS Infinity – annual fee…………..…………….……. $52,700.55 DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE Exhibit 2 Standard Support and Maintenance Services – Standard Guidelines The purpose of this Exhibit 2 is to provide our customers with information on our standard coverage, the services which are included as part of your annual software support, a listing of call priorities, an outline of our escalation procedures and other important details. Harris reserves the right to make modifications to this document as required; provided, however, Harris shall not reduce the scope of support provided hereunder without the prior consent of the Organization. The services listed below are services that are included as part of your software support. •800 Toll Free Telephone support •Software for Life - Guaranteed Support on your existing applications for life - Scheduled assistance for installations, updates/upgrades and other special projects (there may be charges depending on the scope of work) •Technical troubleshooting and issue resolution •E-mail support call logging and notification •eSupport access 24 x 7 with the following on-line benefits: - Log and close calls - View and update calls - Update contact information - Access published documentation - Access available downloads - Access Support knowledge base - Participate in Discussion Forums •Standard software releases and updates - Defect corrections (as warranted) - Planned enhancements - State and/or Federal mandated changes (charges may exist depending on scope) - Participation in beta program - Release notes •Customer Care Program - Quarterly News Letter with support tips - Technical support bulletins - Communication on new products and services - On-site visits (as required) •Design review for potential enhancements or custom modifications •Ability to attend the annual customer conference (attendance fees apply) DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE Help Desk Hours Our standard hours of support are from 8:00 a.m. EST to 8:00 p.m. EST, Monday to Friday, excluding designated statutory holidays. After hours telephone support is available from 8:00 p.m. EST through to 8:00 a.m. EST. Weekend and holiday assistance is available and must be scheduled in advance and in most cases is billable. Response Times Response times will vary and are dependent on the priority of the call. We do our best to ensure that we deal with incoming calls in the order that they are received, however calls will be escalated based on the urgency of the issue reported. Our response time guidelines are as follows: Priority 1: 1 - 4 hours Priority 2: 1 - 8 hours Priority 3: 1 - 24 hours Call Priorities In an effort to assign our resources to incoming calls as effectively as possible, we have identified three types of call priorities, 1, 2 and 3. A Priority 1 call is deemed by our support staff to be an Urgent or High Priority call, Priority 2 is classified as a Medium Priority and Priority 3 is deemed to be a Low Priority. The criteria used to establish guidelines for these calls are as follows: Priority 1 – High •Security issues •System Down (Software Application, Hardware, Operating System, Database) •Inability to process bills •Program errors without workarounds •Aborted postings or error messages preventing data integration and update •Performance issues of severe nature impacting critical processes Priority 2 - Medium •System errors that have workarounds •Reports calculation issues •Printer related issues (related to interfaces with our software and not the printer itself) •Hand-held issues not preventing billing •Performance issues not impacting critical processes •Usability issues •Workstation connectivity issues (Workstation specific) Priority 3 - Low •Report formatting issues •Training questions, how to, or implementing new processes •Aesthetic issues •Issues with workarounds •Recommendations for enhancements on system changes •Questions on documentation DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE Call Process All issues or questions reported to support are tracked via a support call or ticket; our support analysts cannot provide assistance unless a support call or ticket is logged. Our current process for logging calls and tickets includes the following: eSupport (via website), email, phone and fax. • Your ticket must contain at a minimum: your organization name, contact person, software product and version, module and/or menu selection, nature of issue, detailed description of your question or issue and any other information you believe pertinent. • Our ticketing system or one of our support analysts will provide you with a ticket ID to track your issue. • Your ticket will be assigned to the first available support representative. • As the support representative assigned to your ticket investigates your issue, you will be contacted and advised as to where the issue stands and the course of action that will be taken for resolution. If we require additional information, you will be contacted by the assigned support representative to supply the information required. • All correspondence and actions associated with your ticket will be tracked in our support ticketing system. At any time, if available to you, you may log onto our ticketing system to see the status of your call. • Once your issue has been resolved, you will receive an automated notification by email that your ticket has been closed. This email will contain the entire event history of the issue from the time the ticket was created and leading up to the resolution of the issue. You also have the option of viewing both your open and closed tickets, if available to you, via our support ticketing system. • Contact the support department at your convenience for a status update on your development issues, or log onto our ticketing system (if available to you) to view your issues on-line. Escalation Process Our escalation process is defined below. This process has been put in place to ensure that issues are being dealt with appropriately. If at any time you are not completely satisfied with the resolution of your issue, you are encouraged to escalate with the support department as follows: Level 1: Contact the support analyst working on your issue Level 2: Contact the Team Lead Level 3: Contact the Manager of Support Level 4: Contact the Vice President of Support Services Level 5: Contact the Executive Vice President DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE Holiday Schedule Below is a listing of statutory holidays. Please note that support services will be closed on designated days as outlined below. New Year's Day Closed President’s Day Closed Memorial Day Closed Independence Day Closed Labor Day Closed Thanksgiving Closed Christmas Eve Early Closure Christmas Day Closed New Year’s Eve Early Closure Billable Support Services The services listed below are services that are out of scope of your support and maintenance agreement and are therefore considered billable services. •Extended telephone training •Forms redesign or creation (includes Bill Prints, Notice Prints and Letters) •Setup and changes to interfaces or creation of new interface •Setup of new services or changes to services (PAP, ACH, etc.) •File imports/exports •Custom modifications (reports, bills, forms, reversal of customizations) •Setting up additional companies / agencies / tokens / general ledgers •Data conversions / global modification to setup table data •Database maintenance, repairs and optimization •Installations / re-installations (workstations, servers) Test Databases and Environments We support customers in the maintenance of independent test environments for testing purposes. This allows customers the opportunity to test fixes, modifications, new business processes and/or scenarios without risking any potentially unwanted changes to the live environment. Connection Methods To ensure we can effectively support our clients, we require that a communication link is established and maintained between our two sites. It is the Organization’s responsibility to ensure the connection is valid at your location so that we can connect to your site and resolve any issues. Our preferred method of connection is through Remote Desktop which can be accomplished using a VPN account and the MS Windows Remote Desktop client or a variety of remote connection tools (logmein.com, TeamViewer, join.me, VNC, etc). Harris will work with the client to establish a mutually agreeable remote connection policy. DocuSign Envelope ID: 2D348240-C605-4261-AAEC-2F9FD4588BAE City Council Agenda Report Meeting Date:November 7, 2023 From:Lisa Pope, City Clerk Department:City Clerk Submitted by:Lisa Pope, City Clerk Subject April 9, 2024 General Municipal Election Recommendation A. Adopt Resolution No. 2023-26 calling and giving notice of an all-mail ballot General Municipal Election to be held on Tuesday, April 9, 2024, for the election of a City Council Member as required by the provisions of the Charter of the City of Vernon and to submit a ballot measure to the voters to establish a transient occupancy tax; B. If desired, determine authors of arguments and rebuttals; C. Direct the City Clerk to transmit a copy of the measure to the City Attorney for preparation of the impartial analysis; and D. Adopt Resolution No. 2023-27 requesting the Board of Supervisors of the County of Los Angeles render specified services to the City relating to the conduct of a General Municipal Election to be held on Tuesday, April 9, 2024. Background Pursuant to Vernon Charter Section 5.1 and Municipal Code Section 2.28.020, the City of Vernon conducts all-mail ballot General Municipal Elections on the second Tuesday of April each year. The City Council is required to adopt various resolutions to begin the election process. Resolution Calling the Election The first resolution calls the election on Tuesday, April 9, 2024, for the election of one member of the City Council for a full five (5) year term and to submit a ballot measure to the voters to establish a transient occupancy tax. Ballot Measure On August 31, 2023, zoning changes went into effect allowing hotels in the City of Vernon. Transient occupancy taxes (TOT) are not paid by residents nor hotel operators but instead are paid by visitors staying in hotels and help fund local services visitors use while staying in the City. The zoning changes also allow the development of single-family and multifamily residential properties. The TOT would apply to short-term rental (less than 30 days) of those properties typically through e-commerce sites such as Airbnb. Of the 88 cities in Los Angeles County, only 15 cities including Vernon do not have a TOT. The average rate for the 73 cities with a TOT is 10.5%. The rate for the cities’ immediately surrounding Vernon is 14% for the City of Los Angeles, 12% for County Unincorporated, 12% for Commerce, 5% for Maywood, and 5% for Huntington Park. Staff recommends a 10% TOT. The proposed ballot measure requires approval by a simple majority of those casting ballots on the measure. Pursuant to California Elections Code Section 13119(b), the proposed ballot language must include an estimate of the annual revenue to be raised by the tax. Because there are no existing hotels in Vernon, staff conducted an analysis of projected TOT revenue in conjunction with Willdan Financial Services, a third-party consultant with expertise in public sector finance and TOT studies. Based on a conservative estimate of 20 hotel rooms in the rezoned areas and using a weighted average of Revenue per Available Room based on the total room inventory in three selected submarkets (Los Angeles – Southeast, Pasadena/Glendale/Burbank, and South Bay), staff and Willdan estimate total annual hotel revenue of $845,390. With the proposed TOT rate of 10%, the City could expect to collect approximately $84,539 in annual TOT revenues. Written Arguments and Rebuttals The Elections Code provides regulations for written arguments and rebuttals, including deadlines for submission. Arguments are due no later than November 21, 2023, and rebuttals must be submitted by December 4, 2023. If the City Council desires to delegate this responsibility to one or two members, it should determine the authors. Impartial Analysis Elections Code Section 9280 provides for the City Attorney to prepare an impartial analysis, showing the effect of the measure. The impartial analysis is due on the same date as the initial arguments, November 21, 2023. Resolution Requesting County Services The second resolution requests the services of the Los Angeles County Elections Department to provide appropriate forms, signature verification services, and prepare, print, and mail official ballots and ballot materials. Candidate Statement Regulations Elections Code Section 13307 allows candidates to prepare a candidate statement for inclusion in the voter’s pamphlet. On October 21, 2014, the Council adopted Resolution No. 2014-64 adopting regulations regarding candidate statements submitted to voters. This resolution applies to the April 2024 election. Nomination Period The nomination period begins on December 18, 2023, at which time candidates may obtain nomination papers and required filing materials from the City Clerk Department. The last day to file nomination papers is January 16, 2024. If the incumbent fails to file, the nomination period will be extended to January 22, 2024. Ballot Drop-Off Locations In prior elections, the City has offered an additional ballot drop-off location on election day. Staff will consider options for providing the best value for voters and will inform voters of such. Fiscal Impact The fiscal impact is estimated at $20,000. Sufficient funds are available in the General Fund, City Clerk Department, Elections Account No. 011-010-125-529300 for the current fiscal year. Attachments 1. Resolution No. 2023-26 2. Resolution No. 2023-27 3. Resolution No. 2014-64 RESOLUTION NO. 2023-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON, CALIFORNIA, CALLING AND GIVING NOTICE OF AN ALL-MAIL BALLOT GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 9, 2024, FOR THE ELECTION OF A CITY COUNCIL MEMBER AS REQUIRED BY THE PROVISIONS OF THE CHARTER OF THE CITY OF VERNON AND TO SUBMIT A BALLOT MEASURE TO THE VOTERS TO ESTABLISH A TRANSIENT OCCUPANCY TAX SECTION 1. Recitals. A. In April 2024, the term of one Vernon City Council Member will expire. B. Under the provisions of the City of Vernon Charter, a General Municipal Election shall be held on April 9, 2024, for the election of one Municipal Officer. C. Additionally, the City Council desires to submit a ballot measure to the voters to add Vernon Municipal Code Section 3.22, establishing a transient occupancy tax. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. Pursuant to the requirements of the State of California, and the Vernon Charter and Municipal Code, there is called and ordered to be held in the City of Vernon, California, on Tuesday, April 9, 2024, a General Municipal Election conducted by all-mail ballot for the purpose of electing one (1) Member of the City Council for the full term of five (5) years and submitting a ballot measure to the voters. SECTION 4. The City Council, pursuant to its rights and authority, does order submitted to the voters at the General Municipal Election the following question: Shall the measure establishing a ten percent (10%) transient occupancy tax to fund general services in the City of Vernon, such as street and sidewalk repairs, public safety, and City health services, to be paid by hotel guests staying within the City of Vernon, providing an estimated $84,539 annual revenue for general government use until ended by voters, with all funds locally controlled, be adopted? YES NO SECTION 5. Pursuant to California Constitution Article XIIIC, the measure requires approval by a majority vote of those casting ballots on the measure. Resolution No. 2023-26 Page 2 of 12 _______________________ SECTION 6. The full text of the ordinance is attached as Exhibit A and shall be printed in the Voter Information Pamphlet. SECTION 7. The ballots to be used at the election shall be in form and content as required by law. SECTION 8. The City Clerk is authorized, instructed, and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election by all-mail ballot. SECTION 9. Pursuant to the Municipal Code and Charter, the Election shall be conducted by all-mail ballot, and shall be conducted pursuant to California Elections Code Section 4100, et seq. Ballots cast in this Election shall be returned to the Office of the City Clerk no later than 8:00 p.m. on election day in order to be counted. Ballots postmarked on election day and received no later than seven (7) days following the day of the election will also be counted. SECTION 10. In accordance with Elections Code Section 15651(b), in the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the Elections Official, a special runoff election shall be conducted to resolve the tie vote and such special runoff election is to be held on a Tuesday not less than 40 days nor more than 125 days after the administrative or judicial certification of the election which resulted in a tie vote. SECTION 11. In all particulars not recited in this resolution, the Election shall be held and conducted as provided by law for holding municipal elections. SECTION 12. Notice of the time and place of holding the Election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law. SECTION 13. The City Council of the City of Vernon authorizes the City Clerk to administer said Election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill. / / / / / / / / / Resolution No. 2023-26 Page 3 of 12 _______________________ SECTION 14. The City Clerk of the City of Vernon shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED November 7, 2023. _____________________________ CRYSTAL LARIOS, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: _______________________________ ZAYNAH N. MOUSSA, City Attorney ORDINANCE NO. 1294 AN ORDINANCE OF THE CITY OF VERNON ADDING VERNON MUNICIPAL CODE CHAPTER 3.22 ESTABLISHING A TRANSIENT OCCUPANCY TAX THE PEOPLE OF THE CITY OF VERNON ORDAIN AS FOLLOWS: SECTION 1. Vernon Municipal Code Chapter 3.22, Transient Occupancy Tax, is hereby added to read as follows: 3.22.010 Definitions. For the purposes of this chapter, certain words and terms are defined and shall be construed as herein set forth unless otherwise expressly stated, or unless the context clearly indicates a different intention. Words defined herein may have different definitions in different chapters of this Code. "Block Reservation" means an arrangement whereby a person reserves, whether on an exclusive or non-exclusive basis, a room or block/group of rooms, for a defined period of time under a written or oral agreement with an operator, intending for such room(s) to be occupied by that person's employees or agents on an intermittent, periodic, or "as needed" basis during that defined period of time. A block reservation arrangement shall not constitute a Qualifying Rental Agreement. "Person" means any individual, firm, partnership, joint venture, association, social club, fraternal organization, joint stock company, corporation, estate, trust, business trust, receiver, trustee, syndicate, or any other group or combination acting as a unit. "Hotel" means any structure, or any portion of any structure, which is occupied or intended or designed for occupancy by transients for dwelling, lodging or sleeping purposes, and includes any hotel, inn, tourist home or house, motel, studio hotel, bachelor hotel, lodging house, rooming house, apartment house, hostel, bed and breakfast, time-share project rental unit, dormitory, public or private club, mobile home or house trailer at a fixed location, duplex, triplex, single-family dwelling, or other similar structure or portion thereof. "Occupancy" means the use or possession, or the right to use or possess, any room or rooms or portion thereof, in any hotel for dwelling, lodging or sleeping purposes. "Operator" means the person who is proprietor of the hotel, whether in the capacity of owner, lessee, sublessee, mortgagee in possession, time-share project owners' association licensee, or any other capacity. Where the operator performs his functions through a managing agent of any type or character other than an employee, the managing agent shall also be deemed an operator for the purposes of this chapter and shall have the same duties and liabilities as his principal. Compliance with the provisions of this Resolution No. 2023-26 Page 4 of 12 ________________________ Ordinance No. 1294 Page 2 of 9 _______________________ chapter by either the principal or the managing agent shall be considered to be compliance by both. "Rent" means the consideration charged, whether or not received, for the occupancy of space in a hotel valued in money, whether to be received in money, goods, labor or otherwise, including all receipts, cash, credits and property and services of any kind or nature, without any deduction therefrom whatsoever. “Tax Administrator" means the Finance Director of the City, or appointed designee; provided, however, that if such official position of the City is eliminated, then “Tax Administrator” means the officer of the City with substantially similar duties and responsibilities, or appointed designee. "Time-Share Project" means a structure or real property (including airspace) in which either a time-share estate or a time-share use (as those terms are defined in California Business and Professions Code Section 11212) and any similar form of ownership involving a right in perpetuity, for life, or for a term of years, to occupy any room, place or area has been sold. "Transient" means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license or other agreement for a period of thirty (30) consecutive calendar days or less, counting portions of calendar days as full days. Any such person so occupying or entitled to occupy space in a hotel shall be deemed to be a transient until the period of thirty (30) consecutive and uninterrupted days of occupancy has expired, unless there is an agreement in writing between the operator and the occupant providing for a longer period of occupancy. Any break or interruption in occupancy shall start a new thirty-day period subject to the tax. In the case of a block reservation, a person's employee or agent shall be deemed a transient if that employee or agent exercises or is entitled to occupancy of a room for a period of thirty (30) executive calendar days or less, regardless of the duration of any block reservation agreement. By way of example, if a corporation enters into a one-year block reservation agreement with an operator and one of the corporation's employees occupies a room for thirty (30) calendar days, the employee shall be deemed a transient whose occupancy is subject to the tax, notwithstanding the fact that the block reservation agreement has a duration longer than thirty (30) calendar days. 3.22.020 - TAX IMPOSED For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of ten percent (10%) of the rent charged by the operator. The tax constitutes a debt owed by the transient to the City which is extinguished only by payment to the operator or to the City. The transient shall pay the tax to the operator of the hotel at the time the rent is paid. If the rent is paid in installments, a proportionate share of the Resolution No. 2023-26 Page 5 of 12 ________________________ Ordinance No. 1294 Page 3 of 9 _______________________ tax shall be paid with each installment. The unpaid tax shall be due upon the transient's ceasing to occupy space in the hotel. 3.22.030 - EXEMPTIONS No tax shall be imposed upon: (a) Any person as to whom, or any occupancy as to which, it is beyond the power of the City to impose the tax herein provided. (b) Any federal or State of California officer or employee when on official business. (c) Any officer or employee of a foreign government who is exempt by reason of express provision of federal law or international treaty. (d) The occupancy of an owner of a timeshare estate in a room or rooms in a timeshare project, or the guest of an owner. (e) The occupancy by right of an owner of a membership-camping contract in a camping site at a privately-owned campground, or the guest of an owner. (f) The occupancy of facilities operated by a local governmental entity. (g) The occupancy by a transient exempt from payment of transient occupancy tax by treaty or federal or state law. No exemption shall be granted except upon a claim therefor made at the time rent is collected and under penalty of perjury upon a form prescribed by the Tax Administrator. 3.22.040 - RESPONSIBILITY OF OPERATOR Each operator shall collect the tax imposed by this Chapter to the same extent and at the same time as the rent is collected from each transient. The amount of tax shall be separately stated from the amount of the rent charged, and each transient shall receive a receipt for payment from the operator. No operator of a hotel shall advertise or state in any manner, whether directly or indirectly, that the tax or any part thereof will be assumed or absorbed by the operator, or that it will not be added to the rent, or that, if added, any part will be refunded, except in the manner hereinafter provided. If an operator collects the rent but fails to collect the tax imposed by this chapter for any reason, the operator shall be required to pay the tax. 3.22.050 – REGISTRATION A. Prior to the commencement of business, every person engaging in or conducting business as an operator of a hotel renting to transients within the city shall file with the Resolution No. 2023-26 Page 6 of 12 ________________________ Ordinance No. 1294 Page 4 of 9 _______________________ tax administrator an application for a transient occupancy registration permit (the “permit”) for each place of business. Every application for a permit shall be made upon a form prescribed by the Tax Administrator. B. At the time of making an application for a permit, the applicant shall pay a registration fee equal to an amount established by a resolution of the City Council. C. The permit shall, among other things, state the following: 1. The name, address, and contact information for the operator; 2. The hotel address; 3. The date upon which the permit was issued; 4. The following statement: “This transient occupancy registration permit signifies that the person named on the face hereof has fulfilled the requirements of the transient occupancy tax chapter by registering with the Tax Administrator for the purpose of collecting from transients the transient occupancy tax and remitting said tax to the Tax Administrator. This permit does not authorize any person to conduct any unlawful business in any unlawful manner, nor operate a hotel without strictly complying with all applicable laws, including, but not limited to, those requiring a permit from any board, commission, department or office of this city. This permit does not apply in lieu of such other permits which are otherwise required.” 3.22.060 - PERMIT REQUIRED No hotel subject to the provisions of this chapter shall operate without a valid transient occupancy tax permit. 3.22.070 - CURRENT INFORMATION During the effective duration of the transient occupancy registration permit, the operator shall promptly update, correct or supplement the information contained in the application on file with the city when necessary to keep the information contained therein current and accurate. 3.22.080 - OPERATOR NOT RELIEVED FROM OTHER PERMIT REGULATIONS Operators required to obtain a transient occupancy registration permit under this chapter shall not be relieved from obtaining any other permits for the privilege of carrying on any similar or related activity required under any other regulation of the city and shall remain subject to the regulatory provisions of all chapters of the municipal code. Resolution No. 2023-26 Page 7 of 12 ________________________ Ordinance No. 1294 Page 5 of 9 _______________________ 3.22.090 - REPORTING AND REMITTING Each operator shall, on or before the last day of the month following the close of each calendar quarter or of such different reporting period a return as may be established by the Tax Administrator, make a return to the Tax Administrator, on forms provided by him, of the total rents charged and received, the amount of tax collected for transient occupancies, and such other information as may be reasonably required. At the time the return is filed, the full amount of the tax collected shall be remitted to the Tax Administrator. The Tax Administrator may establish either shorter or longer reporting periods for any individual certificate holder or category of certificate holders if he deems it necessary or desirable in order to ensure collection of the tax or to increase the efficiency of its administration. Returns and payments are due immediately upon cessation of business for any reason. All taxes collected by operators pursuant to this chapter shall be held in trust for the account of the City until payment thereof is made to the Tax Administrator. 3.22.100 - PENALTIES AND INTEREST Original Delinquency - Any operator who fails to remit any tax imposed by this chapter within the time required shall pay a penalty of ten percent (10%) of the amount of the tax in addition to the amount of the tax. Continued Delinquency - Any operator who fails to remit any delinquent remittance on or before a period of thirty (30) days following the date on which the remittance first became delinquent shall pay a second delinquent penalty of ten percent (10%) of the amount of the tax in addition to the amount of the tax and the ten percent (10%) penalty first imposed. Fraud - If the Tax Administrator determines that the nonpayment of any remittance due under this chapter is due to fraud, a penalty of twenty-five percent (25%) of the amount of the tax shall be added thereto in addition to the above stated penalties. Interest - In addition to the penalties imposed, any operator who fails to remit any tax imposed by this chapter shall pay interest at the rate of one percent (1%) per month for each month or portion of a month that the tax shall be delinquent on the amount of the tax, exclusive of penalties, from the date on which the tax first became delinquent until paid. The interest shall be computed on a monthly basis and shall not be subject to proration for any portion of a month. Penalties Merged with Tax - Every penalty imposed and such interest as accrues under the provisions of this section shall become a part of the tax herein required to be paid. Resolution No. 2023-26 Page 8 of 12 ________________________ Ordinance No. 1294 Page 6 of 9 _______________________ 3.22.110 - PROCEEDINGS FOR REMEDY If any operator shall fail or refuse to collect the tax and to make, within the time provided in this chapter, any report and remittance of the tax or any portion thereof required by this chapter, the Tax Administrator shall proceed in such manner as may deemed best to obtain facts and information on which to base his estimate of the tax due. As soon as the Tax Administrator procures such facts and information upon which to base the assessment of any tax imposed by this chapter and payable by any operator who has failed or refused to collect the same and to make such report and remittance, the Tax Administrator shall proceed to determine and assess against such operator the tax, interest and penalties provided for by this chapter. In case such determination is made, the Tax Administrator shall give a notice of the amount so assessed by serving it personally or by depositing it in the United States mail, postage prepaid, addressed to the operator so assessed at his last known place of address. Such operator may within ten (10) days after the serving or mailing of such notice make application in writing to the Tax Administrator for a hearing on the amount assessed. If application by the operator for a hearing is not made within the time prescribed, the tax, interest and penalties, if any, determined by the Tax Administrator shall become final and conclusive and immediately due and payable. If such application is made, the Tax Administrator shall give not less than five (5) days written notice to the operator to show cause at a time and place fixed in the notice why the amount specified therein should not be fixed for such tax, interest and penalties. At such hearing, the operator may appear and offer evidence why such specified tax, interest and penalties should not be so fixed. After such hearing, the Tax Administrator shall determine the proper tax to be remitted and shall thereafter give written notice to the operator of such determination and the amount of such tax, interest and penalties. The amount determined to be due shall be payable after fifteen (15) days unless an appeal is taken. 3.22.120 - APPEAL Any operator aggrieved by any decision of the Tax Administrator with respect to the amount of such tax, interest and penalties, if any, may appeal to the City Administrator by filing a notice of appeal with the City Clerk within fifteen (15) days of the serving or mailing of the determination of tax due. The City Administrator shall fix a time and place for hearing such appeal, and the City Clerk shall give notice in writing to such operator at the last known place of address. The findings of the City Administrator shall be final and conclusive and shall be served upon the appellant in the manner prescribed above for service of notice of hearing. Any amount found to be due shall be immediately due and payable upon the service of notice. 3.22.130 - RECORDS Each operator shall maintain its financial and accounting records in accordance with established accounting practices acceptable to the Tax Administrator. It shall be the duty of every operator liable for the collection and payment to the City of any tax imposed by Resolution No. 2023-26 Page 9 of 12 ________________________ Ordinance No. 1294 Page 7 of 9 _______________________ this chapter to keep and preserve, for a period of three (3) years, all records as may be necessary to determine the amount of such tax as operator may have been liable for the collection and payment of to the City, which records the Tax Administrator shall have the right to inspect at all reasonable times. 3.22.140 - TAX DECLARED A DEBT-ACTION TO COLLECT Any tax required to be paid by any transient under the provisions of this chapter shall be deemed a debt owed by the transient to the City. Any such tax collected by an operator which has not been paid to the City shall be deemed a debt owed by the operator to the City. Any person owing money to the City under the provisions of this chapter shall be liable to an action brought in the name of the City of Vernon for the recovery of such amount. 3.22.150 - PENALTY FOR VIOLATIONS Any operator or other person who fails or refuses to furnish any return required to be made, or who fails or refuses to furnish a supplemental return or other data required by the Tax Administrator, or who renders a false or fraudulent return or claim, is guilty of a misdemeanor, and is required to make, render, sign or verify any report or claim who makes any false or fraudulent report or claim with intent to defeat or evade the determination of any amount due required by this chapter to be made, is guilty of a misdemeanor. 3.22.160 – REFUNDS A. Whenever the amount of any tax or penalty has been overpaid, paid more than once or has been erroneously or illegally collected or erroneously received by the city under this chapter, the overpayment may be refunded as provided in subsections B and C of this section, provided a claim in writing under penalty of perjury stating the specific grounds upon which the claim is founded is filed with the Tax Administrator within three years of the date of payment. The claim shall be on forms available from the Tax Administrator. B. An operator may claim a refund or take as a credit against taxes collected and remitted the amount overpaid, paid more than once or erroneously or illegally collected or received when it is established in a manner prescribed by the Tax Administrator that the person from whom the tax has been collected was not a transient; provided, however, that neither a refund nor a credit shall be allowed unless the amount of the tax so collected has either been refunded to the transient or credited to rent subsequently payable by the transient to the operator. C. A transient may obtain a refund of taxes overpaid or paid more than once or erroneously or illegally collected or received by the city by filing a claim in the manner provided in subsection A of this section, but only when the transient having paid the tax Resolution No. 2023-26 Page 10 of 12 ________________________ Ordinance No. 1294 Page 8 of 9 _______________________ to the operator establishes to the satisfaction of the Tax Administrator that the transient has been unable to obtain a refund from the operator who collected the tax. D. An operator who has remitted an amount in excess of the amount required to be paid by this chapter may receive a credit to the extent of the excess. If the excess is discovered as a result of an audit by the City, no claim need be filed by the operator. Such credit, if approved by the Tax Administrator shall be applied to any deficiency found or any further tax payments due under the rules prescribed by the Tax Administrator. E. No refund shall be paid under the provisions of this section unless the claimant establishes their right thereto by written records. 3.22.170 – ADDITIONAL REMEDIES A. Any violation of this chapter by the holder of a transient occupancy registration permit or any business license validly issued pursuant to this or any other chapter of the municipal code shall constitute grounds for modification, suspension and/or revocation of said permit and/or license. B. Nothing in this chapter shall preclude the city from pursuing other remedies provided by the City of Vernon Municipal Code, including, but not limited to, administrative fines or citations, denial or revocation of certificates of occupancy, issuance of stop work orders, and injunctive relief. SECTION 2. Any provision of the Vernon Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is repealed or modified to that extent necessary to affect the provisions of this Ordinance. SECTION 3. If any section, subsection, paragraph, sentence, clause, phrase, or portion thereof, of this Ordinance is declared by a court of competent jurisdiction to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. To this end, the provisions of this Ordinance are declared to be severable. SECTION 4. The City Clerk shall certify the adoption and publish this ordinance as required by law. / / / / / / / / / Resolution No. 2023-26 Page 11 of 12 ________________________ Ordinance No. 1294 Page 9 of 9 _______________________ SECTION 5. This Ordinance shall go into effect if approved by a majority of eligible voters casting ballots on the measure at the General Municipal Election to be held on April 9, 2024, and shall be executed by the Mayor upon certification by the City Council of the results of the election approving this ordinance. APPROVED AND ADOPTED ___________. _____________________________ CRYSTAL LARIOS, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: ZAYNAH N. MOUSSA, City Attorney Resolution No. 2023-26 Page 12 of 12 ________________________ RESOLUTION NO. 2023-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 9, 2024 SECTION 1. Recitals. A. A General Municipal Election will be held in the City of Vernon on April 9, 2024. B. In the course of conducting the election, it is necessary for the City to request services of the County of Los Angeles. C. All necessary expenses in performing these services shall be paid to the County by the City of Vernon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. Pursuant to the provisions of Elections Code Section 10002, the Vernon City Council requests that the Los Angeles County Board of Supervisors permit the County Election Department to provide the following services for use in conducting its election: 1. Provide appropriate forms for candidate statements, arguments and rebuttals and other forms required by the County; 2. Provide signature verification services as needed; 3. Print and mail official ballots and sample ballot booklet; and 4. Prepare and mail multilingual ballot materials in accordance with the Voting Rights Act. SECTION 4. The City shall reimburse the County for services performed when the work is completed and upon presentation to the City of a properly approved bill. / / / / / / / / / Resolution No. 2023-27 Page 2 of 2 _______________________ SECTION 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED November 7, 2023. _____________________________ CRYSTAL LARIOS, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: _________________________________ ZAYNAH N. MOUSSA, City Attorney RESOLUTION NO. 2014-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON REPEALING RESOLUTION NO. 2012-209 AND ADOPTING REGULATIONS REGARDING CANDIDATE STATEMENTS SUBMITTED TO VOTERS IN ANY GENERAL MUNICIPAL OR SPECIAL MUNICIPAL ELECTION WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency shall adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate's statement; and WHEREAS, on November 6, 2012, the City Council of the City of Vernon adopted Resolution No. 2012-209 adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at any general municipal or special municipal election; and WHEREAS, the City Council desires to repeal Resolution No. 2012-209 and adopt regulations regarding candidates statements submitted to the voters in any general or special municipal election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA), in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. SECTION 3: GENERAL PROVISIONS. Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for in any general municipal or special municipal election, may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate, and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate's nomination papers are filed. An electronic copy of the candidate statement should also be submitted to the office of the City Clerk when filing. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. SECTION 4: FOREIGN LANGUAGE POLICY. a. Pursuant to the Federal Voting Rights Act, the City is required to translate candidate statements into the following languages: Spanish. b. Pursuant to state law, the candidate may elect to have their candidate statement translated into any other additional foreign language(s). C. The City Clerk shall have all candidate statements translated into the languages required by the Federal Voting Rights Act and those additional languages requested by the candidate(s). SECTION 5: PAYMENT. The City Clerk shall print an English and Spanish voter information pamphlet to be mailed to all voters which shall include any additional translations of candidates who so 2 - request printing in the voter information pamphlet. All translations will be made available upon request in the City Clerk's Office. a. The candidate shall be required to pay for the cost of translating the candidates statement into any required foreign language and any other language(s) he or she has elected. The City Clerk shall select the person who provides the foreign language translation pursuant to the criteria set forth in Elections Code Section 13307(b). b. The candidate shall be required to pay the cost of printing, handling and mailing the candidate statement in English and Spanish in the voter information pamphlet, and be required to pay for said costs associated with their selection to include any other foreign language(s) in the voter information pamphlet. C. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to the Elections Code, and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter information pamphlet. Actual costs vary from one election to another. The actual candidate statement filing cost for a given election may be significantly more or less than the estimate, depending on the actual number of candidates who file statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for the additional actual expense or refund any excess amount paid, depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate 3 - the excess amount among the candidates and refund the excess amount paid within 30 days of the election. d. The City Clerk shall comply with all applicable State statutes, regulations, standards and guidelines published by the Secretary of State regarding candidates' statements, ballot designations and other procedural items. SECTION 6: ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 7: The City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nomination documents are issued. SECTION 8: All previous resolutions establishing Council policy on payment for candidates' statements, specifically Resolution No. 2012-20,9, are hereby repealed. SECTION 9: This resolution shall apply at the next ensuing general municipal or special municipal election and at each general municipal or special municipal election until repealed. 4 - SECTION 10: The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk's, or Deputy City Clerk's, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 21st day of October, 2014. ATTEST: L/ Ana BUC" Cei-t—y-tx]s. / Deputy City Clerk 010, a r , ms i r Name: W. Michael MCCOrmick Title: Mayor 5 - STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I, Aria Barcia , / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2014-64, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, October 21, 2014, and thereafter was duly signed by the Mayor or Mayor Pro -Tem of the City of Vernon. Executed this 23 day of October, 2014 at Vernon, California. SEAL) 6 - A`sa Bar yam'/ Deputy City Clerk City Council Agenda Report Meeting Date:November 7, 2023 From:Carlos Fandino, City Administrator Department:City Administration Submitted by:Lilia Hernandez, Assistant to City Administrator Subject Administrative Policy Manual – City Gift Policy Recommendation A. Adopt Administrative Policy Manual Section 1.6 – City Gift Policy; and B. Authorize the City Administrator to execute and distribute the Policy to all City officials and employees including Council Members, and Board, Commission and Committee members. Background City officials and employees are agents of the public and serve for the benefit of the public. While gifts may be well-intended gestures offered to City officials and employees in a genuine show of appreciation or gratitude, receiving gifts can present a host of issues for public officials and employees as the acceptance of gifts can convey an appearance of favoritism and conflict of interest. Gifts can be perceived as attempts to influence City operations and purchases, or as compensation for services rendered and can erode the public confidence in the impartiality of decision made by City officials and employees. The purpose of the proposed City Gift Policy (Policy) is to promote elevated standards of ethics in the City by establishing rules and guidelines for use by all elected and appointed City officials and employees as it relates to receiving/accepting of gifts. With the holiday season approaching, it is timely for the City Council to adopt the proposed Policy that is applicable to all elected and appointed City officials, City officers, including Board and Commission members and all City employees. The Policy prohibits any gift or gratuity for the performance of an act which they would be required or expected to perform in the regular course of their duties, or from any entity or individual with business before the City. The Policy does not prohibit the acceptance of any gift that meets one of the exceptions under the Political Reform Act or is (i) consumable and placed in a space where the item can be shared by City employees, (ii) has a fair market value of $50 or less, and (iii) the cumulative value of any such gifts received from a single source does not exceed $50.00 within any calendar year. The Policy does not prohibit a gift or donation to the City in furtherance of its governmental purposes. The City Gift Policy is supplemental to the gift limitations and reporting requirements set forth by the Political Reform Act and Fair Political Practices Commission (FPPC) relative to the acceptance and reporting of gifts. As noted in the Policy, the FPPC investigates suspected violations of the Political Reform Act, and other law enforcement agencies (the Attorney General or District Attorney) may initiate investigations under certain circumstances and may ultimately result in monetary fines, disqualification from holding elective office, in addition to other penalties that may be imposed. City employees in violation of this policy or any applicable gift and conflict of interest disclosure provision may also be subject to City discipline, up to and including termination. A draft of the Policy was provided to all employee bargaining units for review and no comments or requests to meet and confer were received. As stewards of the public’s trust, it is important that the public know that City officials and employees provide services and make decisions based on fair and objective criteria, and that gifts and other such gestures do not influence our actions. The City Gift Policy applies year- round. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Administrative Policy Manual Section 1.6 – City Gift Policy Page 1 of 4 ADMINISTRATIVE POLICY MANUAL Section 1.6 – City Administration CITY GIFT POLICY Approval:____________________________ City Administrator Effective Date:Responsible Department: City Administration Department PURPOSE AND SCOPE: The purpose of this policy is to promote elevated standards of ethics in the City by establishing rules and guidelines related to receiving and accepting gifts, for use by and applicable to elected and appointed City officials, City officers, including Board and Commission members, and all employees. POLICY: City officials and employees are agents of the public and serve for the benefit of the public. It is the policy of the City of Vernon to obey all applicable laws and requirements of the Political Reform Act relative to the acceptance and reporting of gifts. Nothing in this policy supersedes California State Law or Fair Political Practices Commission (FPPC) requirements. City officials and employees are responsible for reviewing and complying with applicable regulations related to the Vernon Conflict of Interest Code, the filing of Statements of Economic Interest, and any gift reporting or disclosure requirements. This policy also establishes requirements that are supplemental to the Political Reform Act. DEFINITIONS: As used in this policy: “Acceptance” is when a City official or employee has either actual possession of the gift or has acted exercising direction or control over the gift, including discarding the gift or turning it over to another person or group. “Business before the City”: A person or entity has "business before the City" if within twelve (12) months of offering a gift to a City official or employee, the person or entity: 1) has or will submit a bid or proposal to the City to perform services or provide supplies or equipment; or 2) has or will submit an application to the City for a permit, license or regulatory approval of any kind. “Gift” has the same meaning as under the Political Reform Act, commencing at California Government Code Sections 81000, et seq. The Political Reform Act provides the basic rule that a gift is a payment made by any person of anything of value, whether tangible or intangible, real or personal property, a good or service that provides a personal benefit to an official when the official does not provide full consideration for the value of the benefit received. A gift includes the forgiveness of a debt or obligation and a rebate or a discount in the price of anything of value unless the rebate or discount is offered in the ordinary course of business without regard to official status. Page 2 of 4 SECTION 1. GIFTS PROHIBITED City officials and employees shall not accept any gift or gratuity from anyone other than the City for the performance of an act which they would be required or expected to perform in the regular course of their duties, or from any entity or individual with business before the City (a “prohibited gift”). Any City official or employee who is offered or receives a prohibited gift shall advise the offeror of this policy and of the ultimate disposition of the proffered gift and shall provide the offeror an opportunity to withdraw or reclaim the gift. Nothing in this policy shall prohibit a gift or donation to the City in furtherance of its governmental purposes. SECTION 2. GIFTS NOT PROHIBITED This policy does not prohibit the acceptance or receipt of any gift that: 1) Meets one of the exceptions under the Political Reform Act (California Code of Regulations, Title 2, Division 6, Section 18942); or 2) Is (i) consumable and placed in a space where the item can be shared by City employees, (ii) has a fair market value of $50.00 or less, and (iii) the cumulative value of any such gifts received from a single source does not exceed $50.00 within any calendar year. SECTION 3. REPORTING REQUIREMENTS A. Reporting Gifts to City Officials and Employees City officials and employees covered by the City's Conflict of Interest Code (Designated Filers) must comply with FPPC requirements relative to filing an Assuming Office, Annual and Leaving Office Statement of Economic Interests (Form 700) filings by their designated due dates. Information is available in the City Clerk's Department regarding Designated Filers and filing requirements. The City Clerk's Department utilizes an electronic system for filing Form 700s. The gift limitations and disqualification requirements under the Political Reform Act are applicable to gifts that are not prohibited by this policy. B. Reporting Gifts to Domestic Partner, Spouse and Children Unless an exception applies, a gift to a Designated Filer’s domestic partner, spouse, or dependent child is considered a gift to the Designated Filer when there is no established working, social, or similar relationship between the donor/vendor and the domestic partner, spouse, or dependent child, or when there is evidence to suggest that the donor had a purpose to influence the Designated Filer. The Designated Filer shall indicate on their Form 700 any such reportable gift known to have been accepted during the relevant reporting period by the Designated Filer’s domestic partner, spouse, or dependent child. SECTION 4. ENFORCEMENT The FPPC investigates suspected violations of the Political Reform Act. Other law enforcement agencies (the Attorney General or district attorney) also may initiate investigations under certain Page 3 of 4 circumstances. If violations are found, the FPPC may initiate administrative enforcement proceedings and monetary fines. Instead of administrative prosecution, a civil action may be brought for negligent or intentional violations by the appropriate civil prosecutor (the FPPC, Attorney General, or district attorney), or a private party residing within the jurisdiction. In civil actions, the measure of damages is up to the amount or value not properly reported. A knowing or willful violation of any provision of the Political Reform Act is also a misdemeanor. Persons convicted of a misdemeanor may be disqualified from holding elective office, in addition to other penalties that may be imposed. The Political Reform Act also provides for numerous civil penalties, including monetary penalties and damages, and injunctive relief from the courts. City employees in violation of this policy or any applicable gift and conflict of interest disclosure provision may also be subject to City discipline, up to and including termination. For questions about how these regulations apply to specific facts or circumstances, please contact the City Attorney’s Office. To report a possible violation of this policy or any ethical regulations, please report such information through the normal chain of command (immediate supervisor, department head, Human Resources, City Administrator or City Attorney). Individuals who wish to remain anonymous can call the Whistleblower & Fraud Prevention Hotline at (844) 864-6371 or use the web portal at http://cityofvernon.ethicspoint.com. Page 4 of 4 City Gift Policy Acknowledgment I, ___[print name]_, have read and understand Administrative Policy Manual Chapter 1, Article 6 – CITY GIFT POLICY and agree to comply with the requirements of the policy. Employee Signature Date