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20230919 City Council Agenda PacketRegular City Council Meeting Agenda September 19, 2023 Page 1 of 4 Agenda City of Vernon Regular City Council Meeting Tuesday, September 19, 2023, 9:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue, Vernon, California Crystal Larios, Mayor Judith Merlo, Mayor Pro Tem Melissa Ybarra, Council Member Leticia Lopez, Council Member Jesus Rivera, Council Member The public is encouraged to view the agenda and meeting through CityofVernon.org/public meetings. You may address the Council in the Council Chambers, via mail or email to PublicComment@cityofvernon.org, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting). CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. Employee Service Pin Awards Recommendation: Recognize July and August 2023 Employee Service Pin Award recipients. 2. Proclamation Recognizing Daniel J. Santos Recommendation: No action required by City Council. This is a presentation only. Regular City Council Meeting Agenda September 19, 2023 Page 2 of 4 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar. 3. Meeting Minutes Recommendation: Approve the September 5, 2023 Regular City Council Meeting Minutes. 4. Claims Against City Recommendation: Receive and file the claims submitted by Sandra Dolson; Anton Tumas; and Antonio Yader. 5. Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 116, for the period of August 6 through August 19, 2023, totaling $10,209,573.82 and consisting of ratification of electronic payments totaling $9,641,098.93 and ratification of the issuance of early checks totaling $568,474.89. 6. City Payroll Warrant Register Recommendation: Approve City Payroll Warrant Register No. 807, for the period of August 1 through August 31, 2023, totaling $2,914,929.43 and consisting of ratification of direct deposits, checks and taxes totaling $1,875,188.18 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $1,039,741.25 paid through operating bank account. 7. Fire Department Activity Report Recommendation: Receive and file the July 2023 Fire Department Activity Report. 8. Police Department Activity Report Recommendation: Receive and file the July 2023 Police Department Activity Report. 9. Quarterly Housing Report Recommendation: Receive and file the September 2023 Quarterly Housing Report. 10. 2022 Power Source Disclosure Program Annual Report and Power Content Label Recommendation: A. Ratify the submission to the California Energy Commission (CEC) of the attestation signed by Vernon Public Utilities’ General Manager, of the veracity of the 2022 Power Source Disclosure Program Annual Report; and B. Approve the 2022 Power Content Label and authorize its submission to the CEC. Regular City Council Meeting Agenda September 19, 2023 Page 3 of 4 11. Services Agreement with ABB Motors and Mechanical Inc. (ABB) Recommendation: A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use; B. Approve and authorize the City Administrator to execute a Services Agreement with ABB, in substantially the same form as submitted, to procure spare parts for ABB’s GBA 1250 generator; for a total amount not-to-exceed $136,529.15 (consisting of $118,721 for parts and services, plus 15% or $17,808.15 for taxes and duties); and C. Authorize a contingency amount of ten-percent (10%) or $11,872, for any other expenses or costs not included in the proposal, and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary. 12. Memorandum of Understanding (MOU) with Dyrt Labs, Inc. (Dyrt) Recommendation: A. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; even if the action was considered a project under CEQA, it would be exempt in accordance with CEQA Guidelines Section 15308, because the composting pilot program is being carried out by a regulatory agency to maintain, restore, or enhance the environment, where the regulatory process includes procedures to protect the environment; and B. Approve and authorize the City Administrator to execute the MOU with Dyrt, in substantially the same form as submitted, for a composting pilot project for a three-month term with an option to extend the MOU for an additional three months for a total six-month pilot term. 13. Professional Services Agreement with CentralSquare Technologies, LLC (CentralSquare) for Dispatch and Mobile Software Recommendation: Approve and authorize the City Administrator to execute a Professional Services Agreement with CentralSquare, in substantially the same form as submitted, for a Public Safety Software System for a total amount not-to-exceed $582,117, for a three-year term. ORAL REPORTS 14. City Administrator Reports on Activities and Other Announcements 15. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff ADJOURNMENT On September 14, 2023, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting. Regular City Council Meeting Agenda September 19, 2023 Page 4 of 4 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page. Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@cityofvernon.org or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate. City Council Agenda Report Meeting Date:September 19, 2023 From:Michael Earl, Director of Human Resources Department:Human Resources Submitted by:Veronica Avendano, Human Resources Specialist Subject Employee Service Pin Awards Recommendation Recognize July and August 2023 Employee Service Pin Award recipients. Background The following employees are eligible to receive their service pin based on the number of service years with the City of Vernon: TEN YEARS OF SERVICE Sandra Dolson, Administrative Secretary, Hired August 2013 FIFTEEN YEARS OF SERVICE Angela Melgar, Finance Manager, Hired July 2008 Javier Valdez, Business & Account Manager, Hired July 2008 Maryam Farajzadeh, Associate Electrical Engineer, Hired August 2008 THIRTY YEARS OF SERVICE Ana Swinford, Police Dispatcher, Hired August 1993 Fiscal Impact There is no fiscal impact associated with this report. Attachments None. City Council Agenda Report Meeting Date:September 19, 2023 From:Michael Earl, Director of Human Resources Department:Human Resources Submitted by:Lisette Grizzelle, Senior Human Resources Analyst Subject Proclamation Recognizing Daniel J. Santos Recommendation No action required by City Council. This is a presentation only. Background Historically, the City has issued proclamations in honor of retiring City Employees. Daniel J. Santos will be retiring from the City of Vernon on September 30, 2023, after providing 28 years of service to the City. Daniel J. Santos was hired as a Police Officer, effective September 18, 1995 and was promoted to Police Sergeant effective January 21, 2007. Sergeant Daniel J. Santos held various assignments as a sworn Officer such as: Patrol Officer, Field Training Officer, DARE Officer, Bike Patrol Officer, Detective, Patrol Sergeant, K9 Sergeant, and Motor Sergeant. Throughout his career, Sergeant Santos received the DARE Award, Merit Award, Safe Driving Award, Traffic Safety Award, Educational Achievement Award, Citizen’s Appreciation Award, and earned the Basic, Intermediate, and Advanced Peace Officer Standards and Training certifications. Additionally, Sergeant Santos completed over 2,978 hours of training in the areas of Evidence Collection, Advanced Interview and Interrogation, Narcotics Investigations, Behavioral Analysis, Mental Health Decision Making, Covert & Entry Crisis, Defensive Tactics, Weapons of Mass Destruction, Pursuit Driving, Tactical Communications, Advanced Firearms and Rifle Training, First Aid, 1st Responder Rapid Deployment, Human Trafficking, Canine Program Manager, Assertive Supervision, and Taser Instructor. During his distinguished career with the City of Vernon, Sergeant Santos earned the deepest respect of his colleagues through his dedication, contributions, and commitment to the Vernon Police Department and the community. Sergeant Santos is an exemplary employee and will truly be missed. Daniel J. Santos was hired on September 18, 1995, and meets the eligibility requirements under CalPERS to retire from the City effective September 30, 2023. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Proclamation – Daniel J. Santos / / 1 I~"'~ ~ ~ f A PROCLAMATION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON COMMENDING DANIEL J. SANTOS FOR HIS MANY YEARS OF SERVICE TO THE CITY OF VERNON WHEREAS, Daniel J. Santos, (Sergeant Santos) has been a dedicated employee of the City of Vernon for 28 years and faithfully served in the Vernon Police Department, was hired on September 18, 1995, as a Police Officer, and promoted to Police Sergeant effective January 21, 2007; and WHEREAS, Sergeant Santos will retire from the City of Vernon effective September 30, 2023; a n d WHEREAS, Sergeant Santos held various assignments as a sworn Officer such as: Patrol Officer, Field Training Officer, DARE Officer, Bike Patrol Officer, Detective, Patrol Sergeant, K9 Sergeant, and Motor Sergeant; and WHEREAS, during his career, Sergeant Santos was recognized with several awards including the DARE Award, Merit Award, Safe Driving Award, Traffic Safety Award, Educational Achievement Award, Citizen's Appreciation Award; and WHEREAS, Sergeant Santos earned the Basic, Intermediate, and Advanced Peace Officer Standards and Training certifications, and completed over 2,978 hours of training in the areas of Evidence Collection, Advanced Interview and Interrogation, Narcotics Investigations, Behavioral Analysis, Mental Health Decision Making, Covert &Entry Crisis, Defensive Tactics, Weapons of Mass Destruction, Pursuit Driving, Tactical Communications, Advanced Firearms and Rifle Training, First Aid, 1st Responder Rapid Deployment, Human Trafficking, Canine Program Manager, Assertive Supervision, and Taser Instructor; and WHEREAS, during his long and distinguished career with the City of Vernon, Sergeant Santos has won the deepest respect of his colleagues through his dedication, contributions, and commitment to the Vernon Police Department and Community. Sergeant Santos is an exemplary employee and will truly be missed; and WHEREAS, it is an honor to express our appreciation to Sergeant Santos for his commendable service to the City of Vernon and wish Daniel good health upon his retirement and for continued success in life's pursuits. NOW, THEREFORE, THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND BUSINESSES HEREBY COMMEND AND THANK DANIEL J. SANTOS FOR HIS YEARS OF SERVICE TO THE CITY. THIS PROCLAMATION IS BEING PRESENTED TO DANIEL J. SANTOS BY THE HONORABLE MAYOR CRYSTAL LARIOS FOR AND ON BEHALF OF THE CITY COUNCIL OF THE CITY OF VERNON THIS 19th DAY OF SEPTEMBER TWO THOUSAND AND TWENTY-THREE. CIT OF VERNON B Y• CRYST L ARIOS, Mayor City Council Agenda Report Meeting Date:September 19, 2023 From:Lisa Pope, City Clerk Department:City Clerk Submitted by:Sandra Dolson, Administrative Secretary Subject Meeting Minutes Recommendation Approve the September 5, 2023 Regular City Council Meeting Minutes. Background Staff has prepared and submits the minutes for approval. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. September 5, 2023 Regular City Council Meeting Minutes MINUTES VERNON CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 5, 2023 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Mayor Larios called the meeting to order at 9:00 a.m. FLAG SALUTE Mayor Larios led the Flag Salute. ROLL CALL PRESENT: Crystal Larios, Mayor Judith Merlo, Mayor Pro Tem (arrived at 9:06 a.m.) Melissa Ybarra, Council Member Leticia Lopez, Council Member Jesus Rivera, Council Member STAFF PRESENT: Carlos Fandino, City Administrator Zaynah Moussa, City Attorney Lisa Pope, City Clerk Scott Williams, Finance Director Fredrick Agyin, Health and Environmental Control Director Michael Earl, Human Resources Director Robert Sousa, Police Chief Dan Wall, Public Works Director Todd Dusenberry, Public Utilities General Manager APPROVAL OF THE AGENDA MOTION Council Member Lopez moved and Council Member Ybarra seconded a motion to approve the agenda. The question was called and the motion carried 4-0, Mayor Pro Tem Merlo absent. PUBLIC COMMENT None. Regular City Council Meeting Minutes Page 2 of 4 September 5, 2023 PUBLIC HEARINGS 1. 2021-2029 Housing Element Update Public Works Director Wall presented the staff report. Mayor Larios opened the public hearing. There being no speakers, Mayor Larios closed the public hearing. MOTION Council Member Ybarra moved and Council Member Lopez seconded a motion to: A. Find that the proposed adoption of a Housing Element Update complies with the California Environmental Quality Act (CEQA) because a Final Program Environmental Impact Report (PEIR) was prepared for the Westside Zoning Code Amendments and on July 18, 2023, the City Council adopted Resolution No. 2023- 16 certifying the Final PEIR State Clearinghouse No. 2022040458; and B. Adopt Resolution No. 2023-20 approving and adopting an amended General Plan (2021- 2029 Housing Element Update). The question was called and the motion carried 4-0, Mayor Pro Tem Merlo absent. CONSENT CALENDAR MOTION Council Member Ybarra moved and Council Member Lopez seconded a motion to approve the Consent Calendar. The question was called and the motion carried 4- 0, Mayor Pro Tem Merlo absent. The Consent Calendar consisted of the following items: 2. Meeting Minutes Recommendation: Approve the August 15, 2023 Regular City Council Meeting Minutes. 3. Claims Against the City Recommendation: Receive and file the claims submitted by Cesar Sanchez Sanchez in the amount of $1,137.91; Levin & Nalbandyan Trial Lawyers on behalf of Raul Mojarro, for an undetermined amount; and Square-H Brands, Inc., for $14,120. 4. League of California Cities 2023 Annual Conference Voting Delegate and Alternate Recommendation: Appoint City Administrator Carlos Fandino as the voting delegate and Deputy City Administrator Angela Kimmey as the alternate to represent the City of Vernon at the General Assembly, scheduled for September 22, 2023 during the League of California Cities Annual Conference and Expo. 5. Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 115, for the period of July 23 through August 5, 2023, totaling $15,864,754.59 and consisting of ratification of electronic payments totaling $15,380,249.02 and ratification of the issuance of early checks totaling $484,505.57. Regular City Council Meeting Minutes Page 3 of 4 September 5, 2023 6. Federal Motor Carrier Safety Administration (FMCSA) and Pipeline and Hazardous Materials Safety Administration (PHMSA) Anti-Drug and Alcohol Policies Recommendation: A. Adopt Personnel Policies and Procedures Manual Policy III-8 and III-9 – FMCSA and PHMSA Anti-Drug and Alcohol Policies; and B. Authorize the City Administrator to make minor revisions as necessary, execute and distribute the policies to affected City Employees. 7. Community Development Block Grant Program Closeout for Coronavirus Response Rounds 2 and 3 Recommendation: Receive and file the report summarizing the accomplishments performed under the Community Development Block Grant Agreement 20-CDBG- CV-2-3-00153 and authorize staff to proceed with submitting required documents for closeout to the State. 8. Amendment No. 1 to the Attorney Services Agreement between the City of Vernon and Burke, Williams & Sorensen, LLP for specialized outside legal services Recommendation: Approve and authorize the City Administrator to execute Amendment No. 1 to the Attorney Services Agreement with Burke, Williams & Sorensen, LLP (Burke Williams), in substantially the same form as submitted, to increase the total not-to-exceed amount by an additional $125,000. ORAL REPORTS 9. City Administrator Reports on Activities and other Announcements. Mayor Pro Tem Merlo arrived at 9:06 a.m. City Administrator Fandino announced the upcoming Special Vernon CommUNITY Fund Grant Committee meeting at 10 a.m., and the Regular Housing Commission Meeting at 6 p.m. on September 13, 2023; Helping Hands Anniversary event on September 23, at 10 a.m.; City’s Spooktacular event on October 26; and proposed meeting schedule for the holiday season. 10. City Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff. None. RECESS Mayor Larios recessed the meeting to Closed Session at 9:07 a.m. CLOSED SESSION 11. Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)(1) Marisol Trujillo v. City of Vernon Workers Compensation Appeals Board Case No.: ADJ11853451 Regular City Council Meeting Minutes Page 4 of 4 September 5, 2023 12. Conference with Legal Counsel – Anticipated Litigation (Two cases) Government Code Section 54956.9(d)(2) Workers Compensation Claim of Daniel Onopa: Claim No. 21006990 Workers Compensation Claim of Patrick Cam: Claim No. 22003129 RECONVENE At 9:21 a.m., Mayor Larios adjourned Closed Session and reconvened the regular meeting. CLOSED SESSION REPORT City Attorney Moussa reported the Council met in Closed Session, discussed the items on the agenda, and took no reportable action. ADJOURNMENT Mayor Larios adjourned the meeting at 9:22 a.m. ______________________________ CRYSTAL LARIOS, Mayor ATTEST: ____________________________ LISA POPE, City Clerk (seal) City Council Agenda Report Meeting Date:September 19, 2023 From:Lisa Pope, City Clerk Department:City Clerk Submitted by:Yonnie Parker, Deputy City Clerk Subject Claims Against City Recommendation Receive and file the claims submitted by Sandra Dolson; Anton Tumas; and Antonio Yader. Background The City received the following claims and, pursuant to Municipal Code Section 2.23.040, the claims are being presented to the City Council as soon after filing as possible: Name of Claimant Amount Demanded Date Received Sandra Dolson $141.50 August 21, 2023 Anton Tumas $360 August 22, 2023 Antonio Yader $2,707.05 August 28, 2023 Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Sandra Dolson Claim 2. Anton Tumas Claim 3. Antonio Yader Claim City Council Agenda Report Meeting Date:September 19, 2023 From:Scott Williams, Director of Finance Department:Finance Submitted by:Efren Peregrina Renteria, Finance Specialist Subject Operating Account Warrant Register Recommendation Approve Operating Account Warrant Register No. 116, for the period of August 6 through August 19, 2023, totaling $10,209,573.82 and consisting of ratification of electronic payments totaling $9,641,098.93 and ratification of the issuance of early checks totaling $568,474.89. Background Section 2.32.060 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 116 covering claims and demands presented during the period of August 6 through August 19, 2023, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact The fiscal impact of approving Operating Account Warrant Register No. 116, totals $10,209,573.82. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on Operating Account Warrant Register No. 116. Attachments 1. Operating Account Warrant Register No. 116 OPERATING ACCOUNT WARRANT REGISTERCity of VernonNo.116I hereby Certify: that claims or demands covered by the This is to certify that the claims or demandsabove listed warrants have been audited as to accuracycovered by the above listed warrants have beenand availability of funds for payments thereof; and thataudited by the City Council of the City of Vernonsaid claims or demands are accurate and that funds areand that all of said warrants are approved for pay-available for payments thereof.ments except Warrant Numbers:Scott A. WilliamsDATEDirector of Finance / City TreasurerDATEDate:Page 1 of 1Operating Account Warrant Register 116 : Warrant9/12/2023 568,474.898/10/2023 15,555.70Invoice Description Account PO or Contract Line Item Amount19329482 SERVICE ACCOUNT BAN 9391060354 011-010-110-526010 214.06Invoice Total: 214.0619620599 SERVICE ACCOUNT BAN 9391053027 055-050-580-526010 20230186 257.32Invoice Total: 257.3219620600 SERVICE ACCOUNT BAN 9391053028 011-010-110-526010 20230186 2,076.07Invoice Total: 2,076.0719620602 SERVICE ACCOUNT BAN 9391053030 056-060-600-526010 20230186 705.17Invoice Total: 705.1719766753 SERVICE ACCOUNT BAN 9391053026 011-010-110-526010 20230186 48.98Invoice Total: 48.9819766754 SERVICE ACCOUNT BAN 9391053027 055-050-580-526010 20230186 257.32Invoice Total: 257.3219766755 SERVICE ACCOUNT BAN 9391053028 011-010-110-526010 20230186 2,119.25Invoice Total: 2,119.2519766756 SERVICE ACCOUNT BAN 9391053029 011-010-110-526010 20230186 1,393.85Invoice Total: 1,393.8519766757 SERVICE ACCOUNT BAN 9391053030 056-060-600-526010 20230186 705.17Invoice Total: 705.1719767188 SERVICE ACCOUNT BAN 9391060354 011-010-110-526010 20230186 219.19Invoice Total: 219.1919912952 SERVICE ACCOUNT BAN 9391053027 055-050-580-526010 20230186 242.88Invoice Total: 242.8819912953 SERVICE ACCOUNT BAN 9391053028 011-010-110-526010 20230186 1,888.79Invoice Total: 1,888.7919912955 SERVICE ACCOUNT 9391053030 056-060-600-526010 20230186 669.94Invoice Total: 669.94EARLY CHECKS TOTAL:VENDOR - 1948 - AT&T PAYMENT # 611522CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Page 1 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/202319913386 SERVICE ACCOUNT BAN 939106354 011-010-110-526010 20230186 207.79Invoice Total: 207.7920060959 SERVICE ACCOUNT BAN 9391053026 011-010-110-526010 20230186 48.58Invoice Total: 48.5820060960 SERVICE ACCOUNT BAN 9391053027 055-050-580-526010 20230186 251.18Invoice Total: 251.1820060961 SERVICE ACCOUNT BAN 9391053028 011-010-110-526010 20230186 1,968.29Invoice Total: 1,968.2920060962 SERVICE ACCOUNT BAN 9391053029 011-010-110-526010 20230186 1,365.02Invoice Total: 1,365.0220060963 SERVICE ACCOUNT BAN 9391053030 056-060-600-526010 20230186 699.79Invoice Total: 699.7920061394 SERVICE ACCOUNT BAN 9391060354 011-010-110-526010 20230186 217.06Invoice Total: 217.068/10/2023 408.70Invoice Description Account PO or Contract Line Item Amount19315245 SERVICE ACCOUNT BAN 9391054023 011-010-110-526010 24.04Invoice Total: 24.0419329047 SERVICE ACCOUNT BAN 9391053026 011-010-110-526010 48.08Invoice Total: 48.0819329150 SERVICE ACCOUNT BAN 9391055763 056-060-600-526010 24.04Invoice Total: 24.0419370349 SERVICE ACCOUNT BAN 9391053440 011-010-110-526010 24.08Invoice Total: 24.0819612083 SERVICE ACCOUNT BAN 9391054023 011-010-110-526010 20230186 24.49Invoice Total: 24.4919620701 SERVICE ACCOUNT BAN 9391055763 056-060-600-526010 20230186 24.49Invoice Total: 24.4919752796 SERVICE ACCOUNT BAN 9391054023 011-010-110-526010 20230186 24.49VENDOR - 1948 - AT&T PAYMENT # 611523Page 2 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 24.4919766856 SERVICE ACCOUNT BAN 9391055763 056-060-600-526010 20230186 24.49Invoice Total: 24.4919808083 ACCOUNT SERVICE BAN 9391053440 011-010-110-526010 20230186 23.56Invoice Total: 23.5619912951 SERVICE ACCOUNT BAN 9391053026 011-010-110-526010 20230186 46.52Invoice Total: 46.5219913054 SERVICE ACCOUNT BAN 9391055763 056-060-600-526010 20230186 23.26Invoice Total: 23.2619960088 SERVICE ACCOUNT BAN 9391053440 011-010-110-526010 20230186 24.29Invoice Total: 24.2920047031 SERVICE ACCOUNT BAN 9391054023 011-010-110-526010 20230186 24.29Invoice Total: 24.2920061062 SERVICE ACCOUNT BAN 9391055763 056-060-600-526010 20230186 24.29Invoice Total: 24.2920098524 SERVICE ACCOUNT BAN 9391053440 011-010-110-526010 20230186 24.29Invoice Total: 24.298/10/2023 2,266.40Invoice Description Account PO or Contract Line Item Amount0322403517707 SERVICE PERIOD 02/23-03/23 ACCT NO. 8310000922427055-050-590-526010 152.00Invoice Total: 152.007041846708 SERVICE PERIOD 01/23-02/23 ACCT NO. 8310000922427055-050-590-526010 152.00Invoice Total: 152.008472639704 SERVICE PERIOD 04/19-05/18/23 ACCT 831-000-9006723011-010-110-526010 20230186 1,962.40Invoice Total: 1,962.408/10/2023 92.46VENDOR - 1948 - AT&T PAYMENT # 611524VENDOR - 2889 - AT&T MOBILITY PAYMENT # 611525Page 3 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item Amount832176480X04162023SERVICE CHARGES ACCOUNT NO. 832176480011-010-110-526010 46.23Invoice Total: 46.23832176480X05162023SERVICE CHARGES ACCOUNT NO. 832176480011-010-110-526010 46.23Invoice Total: 46.238/10/2023 46.23Invoice Description Account PO or Contract Line Item Amount832176480X06162023SERVICE PERIOD 05/09-06/08/23 ACCT 832176480011-010-110-526010 46.23Invoice Total: 46.238/10/2023 2,980.76Invoice Description Account PO or Contract Line Item Amount5544313 ID CARDS FOR PD 011-010-110-522010 230262 1,787.36Invoice Total: 1,787.365544954 ID CARD CARDS PD 011-010-110-522010 230096 1,193.40Invoice Total: 1,193.408/10/2023 529.95Invoice Description Account PO or Contract Line Item Amount32318 KEY REPAIR 011-040-415-529000 CS-1465 18.07Invoice Total: 18.0732958 KEY REPAIR 011-040-415-529000 CS-1465 375.00Invoice Total: 375.0033158 KEY REPAIR 011-040-415-529000 CS-1465 136.88Invoice Total: 136.888/10/2023 75,172.86VENDOR - 6054 - BEAR COMMUNICATIONS INC PAYMENT # 611527VENDOR - 352 - BENITO ROBERTO PEREZ PAYMENT # 611528VENDOR - 7609 - CAMFIL CANADA INC PAYMENT # 611529VENDOR - 2889 - AT&T MOBILITY PAYMENT # 611526Page 4 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item AmountPJ229569 ENGINEERING & DESIGN 055-050-586-660000- 20230256 75,172.86Invoice Total: 75,172.868/10/2023 1,086.72Invoice Description Account PO or Contract Line Item Amount648676 WELDING SUPPLIES 011-040-435-522000 230025 90.89Invoice Total: 90.89648691 WELDING SUPPLIES 055-050-560-522000 230054 995.83Invoice Total: 995.838/10/2023 191.98Invoice Description Account PO or Contract Line Item Amount279308 PARTS & SUPPLIES 055-050-560-522000 230055 191.98Invoice Total: 191.988/10/2023 688.61Invoice Description Account PO or Contract Line Item Amount23076 MAINTENANCE ON EMERGENCY POWER 011-040-415-529000 CS-1439 688.61Invoice Total: 688.618/10/2023 6,633.50Invoice Description Account PO or Contract Line Item Amount41600LSG SERVICES THROUGH JUNE 2023 055-050-580-529200 LP-0662 6,633.50Invoice Total: 6,633.508/10/2023 17,707.50Invoice Description Account PO or Contract Line Item Amount186053 SUSTAINABILITY ACTION PLAN UPDATE 055-050-580-529215 HD-0052 5,778.75VENDOR - 7145 - DUNCAN WEINBERG GENZER & PAYMENT # 611533VENDOR - 7469 - ENVIRONMENTAL SCIENCE PAYMENT # 611534VENDOR - 310 - CRAIG WELDING SUPPLY, CO PAYMENT # 611530VENDOR - 1336 - CURRENT WHOLESALE ELECTRIC PAYMENT # 611531VENDOR - 5556 - DG ENERGY SERVICES, INC PAYMENT # 611532Page 5 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 5,778.75186632 SUSTAINABILITY ACTION PLAN 055-050-580-529215 HD-0052 11,928.75Invoice Total: 11,928.758/10/2023 7,277.00Invoice Description Account PO or Contract Line Item Amount50304D3 INSULATION REPAIRS 055-050-586-529000- LP-0802 7,277.00Invoice Total: 7,277.008/10/2023 848.42Invoice Description Account PO or Contract Line Item Amount4336554 COFFEE SUPPLIES 011-040-435-522000 230415 848.42Invoice Total: 848.428/10/2023 1,895.20Invoice Description Account PO or Contract Line Item Amount081023 GARNISHMENT 011-000-000-210260 1,895.20Invoice Total: 1,895.208/10/2023 433.22Invoice Description Account PO or Contract Line Item Amount080323 EXPENSE REIMBURSEMENT 055-050-586-529500- 433.22Invoice Total: 433.228/10/2023 122,339.24Invoice Description Account PO or Contract Line Item Amount202425 GWMA ANNUAL MEMBERSHIP DUES FY 23-24011-040-430-529550 15,000.00Invoice Total: 15,000.00UR22207 LAR UR2 WATERSHED MANAGEMENT PROGRAM FY22-23011-040-430-529225 50,750.79VENDOR - 5421 - GATEWAY WATER MGMT AUTHORITY PAYMENT # 611539VENDOR - 1926 - F. GAVINA & SONS, INC PAYMENT # 611536VENDOR - 4181 - FRANCHISE TAX BOARD PAYMENT # 611537VENDOR - 7661 - GARY WHEATON PAYMENT # 611538VENDOR - 7273 - F. D. THOMAS, INC PAYMENT # 611535Page 6 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 50,750.79UR22307 LAR UR2 WATERSHED MANAGEMENT PROGRAM FY23-24011-040-430-529225 56,588.45Invoice Total: 56,588.458/10/2023 212.84Invoice Description Account PO or Contract Line Item Amount9709695499 SAFETY VEST 055-050-555-522000 230056 212.84Invoice Total: 212.848/10/2023 953.12Invoice Description Account PO or Contract Line Item Amount9695384546 PARTS & SUPPLIES 055-050-555-522000 230056 123.75Invoice Total: 123.759700293914 PARTS & SUPPLIES 011-040-415-522000 230028 320.49Invoice Total: 320.499767978373 PARTS & SUPPLIES 011-040-415-522000 240117 508.88Invoice Total: 508.888/10/2023 2,820.96Invoice Description Account PO or Contract Line Item AmountINV00040397 PARTS & SUPPLIES 058-070-700-522000 230378 387.61Invoice Total: 387.61INV00060034 10" & 12" MJ ACCESSORY KITS 058-070-700-522000 230378 2,433.35Invoice Total: 2,433.358/10/2023 991.21Invoice Description Account PO or Contract Line Item Amount1129461 REPAIRS & MAINTENANCE 056-060-600-529000 230076 991.21Invoice Total: 991.21VENDOR - 768 - HD SUPPLY FACILITIES MAINTENANCE PAYMENT # 611542VENDOR - 4222 - HEATH CONSULTANTS INCORPORATED PAYMENT # 611543VENDOR - 1712 - GRAINGER, CO PAYMENT # 611540VENDOR - 1712 - GRAINGER, CO PAYMENT # 611541Page 7 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/10/2023 1,933.43Invoice Description Account PO or Contract Line Item Amount080223 PRIME DATA SUBSTATION CONTROL PANEL INSPECTION055-050-585-660000 1,933.43Invoice Total: 1,933.438/10/2023 2,200.00Invoice Description Account PO or Contract Line Item Amount2008267 AQMD CALIBRATION 055-050-586-529000- LP-0794 2,200.00Invoice Total: 2,200.008/10/2023 790.00Invoice Description Account PO or Contract Line Item Amount17990 CLOUD SUPPORT SERVICES FOR IT 011-010-110-529210 IT-0186 320.00Invoice Total: 320.0018024 CLOUD SUPPORT SERVICES FOR IT 011-010-110-529210 IT-0186 270.00Invoice Total: 270.0018043 CLOUD SUPPORT SERVICES FOR IT 011-010-110-529210 IT-0186 200.00Invoice Total: 200.008/10/2023 500.49Invoice Description Account PO or Contract Line Item Amount081023 GARNISHMENT 011-000-000-210260 500.49Invoice Total: 500.498/10/2023 974.09Invoice Description Account PO or Contract Line Item AmountIR0000033333 GASKETS 055-050-586-529000- 230091 747.45Invoice Total: 747.45VENDOR - 2548 - LAMONS GASKET COMPANY PAYMENT # 611548VENDOR - 7347 - INSTRUMENT & VALVE SERVICES PAYMENT # 611545VENDOR - 7412 - JOSEPH SYSTEMS INC PAYMENT # 611546VENDOR - 5333 - LA COUNTY SHERIFF'S DEPT. PAYMENT # 611547VENDOR - 6400 - IMAN TORBATI PAYMENT # 611544Page 8 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023IR0000033729 CUSTOM GASKETS 055-050-586-529000- 230101 137.07IR0000033729 CUSTOM GASKETS 055-050-586-529110- 230101 89.57Invoice Total: 226.648/10/2023 8,499.15Invoice Description Account PO or Contract Line Item AmountINVCOR1085 CORDICO LAW ENFORCEMENT WELLNESS APP011-030-300-529215 20230167 8,499.15Invoice Total: 8,499.158/10/2023 3,414.64Invoice Description Account PO or Contract Line Item Amount63952 INSPECT & RECONDITION WINDINGS 058-070-700-529000 LP-0746 3,414.64Invoice Total: 3,414.648/10/2023 343.88Invoice Description Account PO or Contract Line Item Amount5690002630 TRANSFORMER BANKS 055-050-550-529000 LP-0767 343.88Invoice Total: 343.888/10/2023 2,747.16Invoice Description Account PO or Contract Line Item Amount5690002631 TRANSFORMERS 055-050-550-529000 LP-0767 2,747.16Invoice Total: 2,747.168/10/2023 480.49Invoice Description Account PO or Contract Line Item Amount5690002632 TRANSFORMER LEONIS SUB BANK 055-050-550-529000 LP-0767 480.49Invoice Total: 480.49VENDOR - 7572 - MEGGER SYSTEMS & SERVICES INC PAYMENT # 611551VENDOR - 7572 - MEGGER SYSTEMS & SERVICES INC PAYMENT # 611552VENDOR - 7572 - MEGGER SYSTEMS & SERVICES INC PAYMENT # 611553VENDOR - 2732 - LEXIPOL, LLC PAYMENT # 611549VENDOR - 2361 - LITTLEJOHN REULAND CORP PAYMENT # 611550Page 9 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/10/2023 90.00Invoice Description Account PO or Contract Line Item Amount5690002633 FURANIC COMPOUNDS TEST 055-050-550-529000 LP-0767 90.00Invoice Total: 90.008/10/2023 206.94Invoice Description Account PO or Contract Line Item Amount5690003256 TRANSFORMER LEONIS BANK 055-050-550-529000 LP-0767 206.94Invoice Total: 206.948/10/2023 147.38Invoice Description Account PO or Contract Line Item Amount5690003359 TRANSFORMER KINETIC 055-050-550-529000 LP-0767 147.38Invoice Total: 147.388/10/2023 277.80Invoice Description Account PO or Contract Line Item Amount196429 AUTO PARTS 011-040-420-522000 240014 82.15Invoice Total: 82.15197090 AUTO PARTS 011-040-420-522000 240014 195.65Invoice Total: 195.658/10/2023 14,786.25Invoice Description Account PO or Contract Line Item Amount259520823034 PROFESSIONAL SERVICES - 06/23 055-050-580-529215 20230230 14,786.25Invoice Total: 14,786.258/10/2023 10,906.25Invoice Description Account PO or Contract Line Item Amount259520823035 SERVICES - JUNE 2023 055-050-580-529215 20230230 10,906.25VENDOR - 309 - NAPA AUTO PARTS PAYMENT # 611557VENDOR - 7618 - NORTHERN CALIFORNIA POWER PAYMENT # 611558VENDOR - 7618 - NORTHERN CALIFORNIA POWER PAYMENT # 611559VENDOR - 7572 - MEGGER SYSTEMS & SERVICES INC PAYMENT # 611554VENDOR - 7572 - MEGGER SYSTEMS & SERVICES INC PAYMENT # 611555VENDOR - 7572 - MEGGER SYSTEMS & SERVICES INC PAYMENT # 611556Page 10 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 10,906.258/10/2023 112.00Invoice Description Account PO or Contract Line Item Amount1271 CARWASH SERVICES 011-030-300-527000 230024 10.00Invoice Total: 10.001272 CAR WASH SERVICES - JUNE 2023 055-050-555-527000 230066 102.00Invoice Total: 102.008/10/2023 68.15Invoice Description Account PO or Contract Line Item AmountS1284052001 PARTS & SUPPLIES 011-040-415-522000 240056 68.15Invoice Total: 68.158/10/2023 350.00Invoice Description Account PO or Contract Line Item Amount080823 ANNUAL SERVICE FEE 011-010-120-529700 20240068 350.00Invoice Total: 350.008/10/2023 1,110.00Invoice Description Account PO or Contract Line Item AmountVE23011 ON-CALL TRAFFIC ENGINEERING SERVICE011-040-430-529215 CS-1201 10.00Invoice Total: 10.00VE23012 ON-CALL TRAFFIC ENGINEERING SERVICE011-040-430-529215 CS-1201 1,100.00Invoice Total: 1,100.008/10/2023 545.74Invoice Description Account PO or Contract Line Item Amount36219945 TIRES 011-040-420-522000 240127 538.74VENDOR - 6956 - QUANTUM QUALITY CONSULTING, INC PAYMENT # 611564VENDOR - 6371 - TIREHUB, LLC PAYMENT # 611565VENDOR - 870 - PARNUSU TOV SNC PAYMENT # 611561VENDOR - 1943 - PLUMBING & INDUSTRIAL SUPPLY PAYMENT # 611562VENDOR - 7656 - QUALITY PHYSICALS LLC PAYMENT # 611563Page 11 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/202336219945 TIRES 011-040-420-529000 240127 7.00Invoice Total: 545.748/10/2023 512.50Invoice Description Account PO or Contract Line Item Amount1398453 TECHNICAL CONSULTING PROJECT 220509.0028011-020-200-529225 20230057 512.50Invoice Total: 512.508/10/2023 3,600.00Invoice Description Account PO or Contract Line Item Amount1635 JPE EVALUATION SERVICES 056-060-600-529670 20240056 3,600.00Invoice Total: 3,600.008/10/2023 11,167.37Invoice Description Account PO or Contract Line Item Amount14571255 JANITORIAL SERVICES 08/23 011-040-415-529000 CS-1414 11,167.37Invoice Total: 11,167.378/10/2023 956.64Invoice Description Account PO or Contract Line Item AmountS123305213002FLOOD LIGHT 055-050-555-522000 230070 330.77Invoice Total: 330.77S123305213003MISC SUPPLIES 055-050-555-522000 230070 625.87Invoice Total: 625.878/17/2023 2,114.40Invoice Description Account PO or Contract Line Item AmountVENDOR - 1948 - AT&T PAYMENT # 611570VENDOR - 6619 - TYNER CONSULTING SERVICES, INC PAYMENT # 611567VENDOR - 7276 - UNIVERSAL BUILDING MAINTENANCE, PAYMENT # 611568VENDOR - 2886 - WALTERS WHOLESALE ELECTRIC, CO PAYMENT # 611569VENDOR - 6997 - TRINITY CONSULTANTS, INC PAYMENT # 611566Page 12 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023567218708 SERVICE PERIOD 03/23-04/23 ACCT NO. 8310000922427055-050-590-526010 152.00Invoice Total: 152.006961918704 SERVICE PERIOD 03/19-04/18/23 ACCT 8310009006723011-010-110-526010 20230186 1,962.40Invoice Total: 1,962.408/17/2023 105.00Invoice Description Account PO or Contract Line Item Amount305734 MONITORING SVCS 07/01/23 - 09/30/23 056-060-600-529215 240047 105.00Invoice Total: 105.008/17/2023 27,384.06Invoice Description Account PO or Contract Line Item Amount052423 SPECIAL PARCEL TAX REFUND 6310-027-050 FY22-23011-400-000-400900 27,384.06Invoice Total: 27,384.068/17/2023 996.00Invoice Description Account PO or Contract Line Item Amount072023 REFUND OF DUPLICATE PAYMENT 011-450-000-450420 996.00Invoice Total: 996.008/17/2023 14,220.00Invoice Description Account PO or Contract Line Item Amount10134 FENCE INSTALL 011-040-415-660000 20230220 6,440.00Invoice Total: 6,440.0010135 FENCE INSTALL 011-040-415-660000 20230188 7,780.00Invoice Total: 7,780.008/17/2023 2,022.59VENDOR - 7660 - BROOKE REGE PAYMENT # 611573VENDOR - 6397 - BUILT RITE FENCE COMPANY PAYMENT # 611574VENDOR - 4163 - CENTRAL FORD AUTOMOTIVE, INC. PAYMENT # 611575VENDOR - 7208 - BOYD & ASSOCIATES PAYMENT # 611571VENDOR - 6609 - BPP PAC IND REIT PROP OWNER 1 PAYMENT # 611572Page 13 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item Amount30504 AUTO PARTS 011-040-420-522000 240016 770.31Invoice Total: 770.3134523 INSTRUMENT CLUSTER REPAIR 011-040-420-522000 240133 562.2834523 INSTRUMENT CLUSTER REPAIR 011-040-420-529000 240133 690.00Invoice Total: 1,252.288/17/2023 15,176.50Invoice Description Account PO or Contract Line Item Amount011 SHARED SALVATION ARMY BED PROGRAM 3Q FY2023011-010-160-529215 20230074 7,460.00Invoice Total: 7,460.00202321 REIMBURSEMENT AGREEMENT 4TH QT 2023011-010-160-529215 20230074 7,716.50Invoice Total: 7,716.508/17/2023 2,490.33Invoice Description Account PO or Contract Line Item Amount236723 ANIMAL CONTROL SERVICES 011-020-200-529225 HD-0037 2,490.33Invoice Total: 2,490.338/17/2023 2,094.00Invoice Description Account PO or Contract Line Item Amount2300884VER01 TESTING SERVICES 058-070-700-529225 LP-0634 1,189.50Invoice Total: 1,189.502301102VER01 TESTING SERVICES 058-070-700-529225 LP-0634 904.50Invoice Total: 904.508/17/2023 21.99VENDOR - 310 - CRAIG WELDING SUPPLY, CO PAYMENT # 611579VENDOR - 1108 - CITY OF BELL PAYMENT # 611576VENDOR - 1473 - CITY OF DOWNEY PAYMENT # 611577VENDOR - 3088 - CLINICAL LAB OF SAN BERNARDINO PAYMENT # 611578Page 14 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item Amount648722 WELDING SUPPLIES 011-040-430-522000 230025 21.99Invoice Total: 21.998/17/2023 3,447.97Invoice Description Account PO or Contract Line Item Amount278936 PARTS & SUPPLIES 058-070-700-660000 230055 1,807.73Invoice Total: 1,807.73279309 PARTS & SUPPLIES 058-070-700-529000 230055 1,196.19Invoice Total: 1,196.19279310 PARTS & SUPPLIES 058-070-700-660000 230055 43.55Invoice Total: 43.55279521 PARTS & SUPPLIES 058-070-700-660000 230055 348.84Invoice Total: 348.84279523 PARTS & SUPPLIES 011-040-415-522000 230026 51.66Invoice Total: 51.668/17/2023 3,740.31Invoice Description Account PO or Contract Line Item Amount25885 MAINTENANCE & REPAIRS ON EPS 058-070-700-529000 LP-0772 1,318.98Invoice Total: 1,318.9825888 MAINTENANCE & REPAIRS ON EPS 058-070-700-529000 LP-0772 1,102.38Invoice Total: 1,102.3825889 MAINTENANCE & REPAIRS ON EPS 058-070-700-529000 LP-0772 1,318.95Invoice Total: 1,318.958/17/2023 522.00Invoice Description Account PO or Contract Line Item Amount41599LSG SERVICES THROUGH JUNE 2023 055-050-590-529200 LP-0662 522.00Invoice Total: 522.00VENDOR - 7145 - DUNCAN WEINBERG GENZER & PAYMENT # 611582VENDOR - 1336 - CURRENT WHOLESALE ELECTRIC PAYMENT # 611580VENDOR - 5556 - DG ENERGY SERVICES, INC PAYMENT # 611581Page 15 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/17/2023 2,320.00Invoice Description Account PO or Contract Line Item Amount320128 ON SITE TRAINING 011-040-430-529670 20230238 2,320.00Invoice Total: 2,320.008/17/2023 421.90Invoice Description Account PO or Contract Line Item Amount33075918 CAR RENTAL / CORBI 055-050-580-527000 421.90Invoice Total: 421.908/17/2023 2,477.32Invoice Description Account PO or Contract Line Item Amount108239 UNIFORM SUPPLIES 011-040-435-522000 230299 2,477.32Invoice Total: 2,477.328/17/2023 24,015.56Invoice Description Account PO or Contract Line Item Amount93147098 Valve Internal Components 055-050-586-529000- 230278 24,015.56Invoice Total: 24,015.568/17/2023 3,506.25Invoice Description Account PO or Contract Line Item Amount0219661 CONSULTING SERVICES 055-050-565-529215 20230123 3,506.25Invoice Total: 3,506.258/17/2023 10,890.00Invoice Description Account PO or Contract Line Item Amount99550623 GRAFFITI REMOVAL SERVICES 06/23 011-040-430-529000 20230030 10,890.00Invoice Total: 10,890.00VENDOR - 7503 - GRAFFITI PROTECTIVE COATINGS, INC PAYMENT # 611588VENDOR - 4730 - EXTREME SAFETY, INC PAYMENT # 611585VENDOR - 7535 - CELEROS FLOW TECHNOLOGY, LLC PAYMENT # 611586VENDOR - 7543 - GDS ASSOCIATES, INC PAYMENT # 611587VENDOR - 5229 - EHS INTERNATIONAL, INC PAYMENT # 611583VENDOR - 5355 - ENTERPRISE PAYMENT # 611584Page 16 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/17/2023 652.07Invoice Description Account PO or Contract Line Item AmountCIA6JZ PARTS & SUPPLIES 011-040-420-522000 240134 652.07Invoice Total: 652.078/17/2023 6,933.00Invoice Description Account PO or Contract Line Item Amount2713(2) GATE OPERATOR INSTALLATION 011-040-415-660000 20230246 2,850.00Invoice Total: 2,850.002714(2) GATE OPERATOR INSTALLATION 011-040-410-660000 20230246 4,083.00Invoice Total: 4,083.008/17/2023 39,959.57Invoice Description Account PO or Contract Line Item Amount7123612 SUPPLY AQUEOUS AMMONIA - MGS 055-050-586-520230- LP-0766 6,116.07Invoice Total: 6,116.077142928 SUPPLY AQUEOUS AMMONIA - MGS 055-050-586-520230- LP-0766 8,240.32Invoice Total: 8,240.327159624 SUPPLY AQUEOUS AMMONIA - MGS 055-050-586-520230- LP-0766 8,621.73Invoice Total: 8,621.737166102 SUPPLY AQUEOUS AMMONIA - MGS 055-050-586-520230- LP-0766 8,437.50Invoice Total: 8,437.50INV101613 SUPPLY AQUEOUS AMMONIA - MGS 055-050-586-520230- LP-0766 8,543.95Invoice Total: 8,543.958/17/2023 441.24Invoice Description Account PO or Contract Line Item Amount202753948 OFFSITE BACKUP TAPE STORAGE 011-010-110-526010 20240021 441.24Invoice Total: 441.24VENDOR - 2208 - HILL BROTHERS CHEMICAL CO PAYMENT # 611591VENDOR - 829 - IRON MOUNTAIN, INC PAYMENT # 611592VENDOR - 1346 - HAAKER EQUIPMENT COMPANY PAYMENT # 611589VENDOR - 7606 - HEAVENLY GARAGE DOOR & GATES PAYMENT # 611590Page 17 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/17/2023 148.83Invoice Description Account PO or Contract Line Item Amount0049519IN WORK BOOTS 011-040-430-522000 230032 148.83Invoice Total: 148.838/17/2023 62.00Invoice Description Account PO or Contract Line Item Amount081123 LIVE SCAN REIMBURSEMENT 011-010-120-529215 62.00Invoice Total: 62.008/17/2023 98.25Invoice Description Account PO or Contract Line Item Amount5690004474 PARTS & SUPPLIES 055-050-550-529000 LP-0767 98.25Invoice Total: 98.258/17/2023 1,331.14Invoice Description Account PO or Contract Line Item Amount197913 AUTO PARTS 011-040-420-522000 240014 113.85Invoice Total: 113.85197916 AUTO PARTS 011-040-420-522000 240014 869.82Invoice Total: 869.82197917 AUTO PARTS 011-040-420-522000 240014 59.09Invoice Total: 59.09197974 AUTO PARTS 011-040-420-522000 240014 26.01Invoice Total: 26.01198341 AUTO PARTS 011-040-420-522000 240014 262.37Invoice Total: 262.378/17/2023 14,498.00VENDOR - 6185 - NEWGEN STRATEGIES & SOLUTIONS, PAYMENT # 611597VENDOR - 7665 - MARTIN VAZQUEZ CARRILLO PAYMENT # 611594VENDOR - 7572 - MEGGER SYSTEMS & SERVICES INC PAYMENT # 611595VENDOR - 309 - NAPA AUTO PARTS PAYMENT # 611596VENDOR - 171 - L&M FOOTWEAR PAYMENT # 611593Page 18 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item Amount16334 PROFESSIONAL SERVICES - 06/23 056-060-600-529225 GD-0121 14,498.00Invoice Total: 14,498.008/17/2023 158.00Invoice Description Account PO or Contract Line Item Amount79994371 ACCT N23-0940273978 MEDICAL SERVICES011-010-120-529700 158.00Invoice Total: 158.008/17/2023 288.85Invoice Description Account PO or Contract Line Item AmountS1283996001 PARTS & SUPPLIES 011-040-415-522000 240056 100.61Invoice Total: 100.61S1284564001 PARTS & SUPPLIES 011-040-415-522000 240056 188.24Invoice Total: 188.248/17/2023 3,858.75Invoice Description Account PO or Contract Line Item AmountC10022520230331DESKOFFICER ONLINE REPORTING SYSTEM011-010-110-529110 230437 3,858.75Invoice Total: 3,858.758/17/2023 380.00Invoice Description Account PO or Contract Line Item AmountX2370ZVRN RECRUITMENT 011-010-120-529905 100.00Invoice Total: 100.00X2376ZVRN RECRUITMENT 011-010-120-529905 280.00Invoice Total: 280.008/17/2023 18,550.00VENDOR - 6884 - RELX, INC PAYMENT # 611600VENDOR - 805 - RIO HONDO COLLEGE PAYMENT # 611601VENDOR - 7057 - SDI PRESENCE, LLC PAYMENT # 611602VENDOR - 6586 - OCCUPATIONAL HEALTH CENTERS OF PAYMENT # 611598VENDOR - 1943 - PLUMBING & INDUSTRIAL SUPPLY PAYMENT # 611599Page 19 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item Amount13319 ERP IMPLEMENTATION CONSULTANT 011-010-110-529210 FI-0034 18,550.00Invoice Total: 18,550.008/17/2023 931.50Invoice Description Account PO or Contract Line Item Amount521150912 PRE-BOOKING PHYSICAL EXAMINATION 011-030-300-529215 20230054 931.50Invoice Total: 931.508/17/2023 2,082.00Invoice Description Account PO or Contract Line Item Amount08162023 PARKING REVENUE DISTRIBUTION 07/23 011-030-300-529220 2,082.00Invoice Total: 2,082.008/17/2023 461.25Invoice Description Account PO or Contract Line Item AmountP020104358 SALES TAX 055-050-586-529225- 461.25Invoice Total: 461.258/17/2023 2,621.96Invoice Description Account PO or Contract Line Item Amount351320 WELDING SERVICES 055-050-586-529000- 20230212 1,326.05Invoice Total: 1,326.05351329 WELDING SERVICES 055-050-586-529000- 20230212 1,295.91Invoice Total: 1,295.918/17/2023 562.50Invoice Description Account PO or Contract Line Item Amount1402980 ODOR ASSESSMENT PROJECT 230510.0001011-020-200-529225 20230076 562.50VENDOR - 7275 - TOTAL-WESTERN, INC PAYMENT # 611606VENDOR - 6997 - TRINITY CONSULTANTS, INC PAYMENT # 611607VENDOR - 380 - STACY MEDICAL CENTER PAYMENT # 611603VENDOR - 5419 - SUPERIOR CT OF CAL OF LA PAYMENT # 611604VENDOR - 7287 - TELEDYNE INSTRUMENTS, INC PAYMENT # 611605Page 20 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 562.508/17/2023 22,334.74Invoice Description Account PO or Contract Line Item Amount14330527 JANITORIAL SERVICES 06/23 011-040-415-529000 CS-1414 11,167.37Invoice Total: 11,167.3714461131 JANITORIAL SERVICES 07/23 011-040-415-529000 CS-1414 11,167.37Invoice Total: 11,167.378/17/2023 5,000.00Invoice Description Account PO or Contract Line Item Amount10028 VERNON ECONOMIC FORECAST & INDUSTRY UPDATE FY2023011-010-150-525000 5,000.00Invoice Total: 5,000.008/17/2023 1,302.13Invoice Description Account PO or Contract Line Item Amount848579209 SOFTWARE SUBSCRIPTION 06/23 011-010-110-529110 PD-0178 1,302.13Invoice Total: 1,302.13VENDOR - 545 - VERNON CHAMBER OF COMMERCE PAYMENT # 611609VENDOR - 141 - WEST PUBLISHING CORPORATION PAYMENT # 611610VENDOR - 7276 - UNIVERSAL BUILDING MAINTENANCE, PAYMENT # 611608Page 21 of 54 9,641,098.938/9/2023 569,368.02Invoice Description Account PO or Contract Line Item Amount9900000367015 RENEWAL - COMMERCIAL PROPERTY COVERAGE055-050-586-520035- 569,368.02Invoice Total: 569,368.028/9/2023 3,000.00Invoice Description Account PO or Contract Line Item Amount4161217018071423INTERIM ARBITRAGE REBATE REPORT ELECTRIC 21/22 A055-050-580-529225 FI-0033 3,000.00Invoice Total: 3,000.008/11/2023 2,404.08Invoice Description Account PO or Contract Line Item Amount86385 CROSSING GUARD SERVICES 06/23 011-010-160-529215 PD-0185 2,404.08Invoice Total: 2,404.088/11/2023 38,795.25Invoice Description Account PO or Contract Line Item Amount38 GRAFFITI ABATEMENT SERVICES 011-040-430-529215 20240066 7,419.00Invoice Total: 7,419.0040 GRAFFITI ABATEMENT SERVICES 011-040-430-529215 20240066 4,612.50Invoice Total: 4,612.5041 GRAFFITI ABATEMENT SERVICES 011-040-430-529215 20240066 3,892.50Invoice Total: 3,892.5042 GRAFFITI ABATEMENT SERVICES 011-040-430-529215 20240066 4,950.00Invoice Total: 4,950.0043 GRAFFITI ABATEMENT SERVICES 011-040-430-529215 20240066 3,633.75Invoice Total: 3,633.75VENDOR - 1490 - ALL CITY MANAGEMENT SERVICES, PAYMENT # 15490VENDOR - 7393 - APPLY THE PRESSURE GROUP PAYMENT # 15491ELECTRONIC TOTAL:VENDOR - 3266 - AON RISK INSURANCE SERVICES PAYMENT # 15486VENDOR - 1413 - BLX GROUP, LLC PAYMENT # 15487CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Page 22 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/202346 GRAFFITI ABATEMENT SERVICES 011-040-430-529215 20240066 14,287.50Invoice Total: 14,287.508/11/2023 102.00Invoice Description Account PO or Contract Line Item Amount971768 PROFESSIONAL SERVICES 07/23 011-010-130-529215 102.00Invoice Total: 102.008/11/2023 1,441.32Invoice Description Account PO or Contract Line Item AmountSI084752 HYDRALIC CYLINDER REBUILD 055-050-586-529000- 230363 75.00SI084752 HYDRALIC CYLINDER REBUILD 055-050-586-529000- 230363 1,366.32Invoice Total: 1,441.328/11/2023 644.65Invoice Description Account PO or Contract Line Item Amount4159396463 UNIFORM RENTAL SERVICE 055-050-586-524000- LP-0663 224.634159396463 UNIFORM RENTAL SERVICE 056-060-600-524000 LP-0663 79.154159396463 UNIFORM RENTAL SERVICE 058-070-700-524000 LP-0663 154.894159396463 UNIFORM RENTAL SERVICE 055-050-550-524000 LP-0663 15.364159396463 UNIFORM RENTAL SERVICE 055-050-555-524000 LP-0663 170.62Invoice Total: 644.658/11/2023 33,520.94Invoice Description Account PO or Contract Line Item Amount801772 CONSULTING SERVICES AGREEMENT 011-040-430-660000 CS-0099 3,844.85801772 CONSULTING SERVICES AGREEMENT 011-595-430-660000 CS-0099 29,676.09Invoice Total: 33,520.948/11/2023 32.00VENDOR - 1638 - DANIEL SANTOS PAYMENT # 15496VENDOR - 3975 - CNS ENGINEERS, INC PAYMENT # 15495VENDOR - 5506 - BEST BEST & KRIEGER, LLP PAYMENT # 15492VENDOR - 7519 - BURCKHARDT COMPRESSION (US) INC PAYMENT # 15493VENDOR - 5490 - CINTAS CORPORATION NO. 2 PAYMENT # 15494Page 23 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item Amount062023 TRAINING: ACADEMY INSTRUCTOR CERTIFICATION COURSE011-030-300-529500 32.00Invoice Total: 32.008/11/2023 43,877.09Invoice Description Account PO or Contract Line Item AmountVERN86 JANUARY 2023 055-050-590-529215 LP-0463 6,937.09Invoice Total: 6,937.09VERN87 FEBRUARY 2023 055-050-590-529215 LP-0463 7,388.00Invoice Total: 7,388.00VERN88 MARCH 2023 055-050-590-529215 LP-0463 7,388.00Invoice Total: 7,388.00VERN89 APRIL 2023 055-050-590-529215 LP-0463 7,388.00Invoice Total: 7,388.00VERN90 MAY 2023 055-050-590-529215 LP-0463 7,388.00Invoice Total: 7,388.00VERN91 JUNE 2023 055-050-590-529215 LP-0463 7,388.00Invoice Total: 7,388.008/11/2023 16.00Invoice Description Account PO or Contract Line Item Amount080923 TRAINING: PUBLIC RECORDS ACT 011-030-300-529500 16.00Invoice Total: 16.008/11/2023 464.50Invoice Description Account PO or Contract Line Item Amount20153 ENVIRONMENTAL SERVICES 011-040-415-529000 CS-1377 464.50Invoice Total: 464.50VENDOR - 5658 - DAVID E DAN PAYMENT # 15497VENDOR - 7336 - DONNA AGGERS PAYMENT # 15498VENDOR - 4438 - FLEMING ENVIRONMENTAL, INC PAYMENT # 15499Page 24 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/11/2023 493.89Invoice Description Account PO or Contract Line Item Amount92015830 FIBER EQUIPMENT UPGRADE 059-080-800-660000 20230184 493.89Invoice Total: 493.898/11/2023 5,234.25Invoice Description Account PO or Contract Line Item Amount165538 GOVQA FORTRESS HOSTING 011-010-110-660005 230394 5,234.25Invoice Total: 5,234.258/11/2023 16.00Invoice Description Account PO or Contract Line Item Amount080923 TRAINING: PUBLIC RECORDS ACT 011-030-300-529500 16.00Invoice Total: 16.008/11/2023 30,242.45Invoice Description Account PO or Contract Line Item AmountINV131006 ILAND BACKUP SERVER 011-010-110-529110 230243 30,242.45Invoice Total: 30,242.458/11/2023 33,581.29Invoice Description Account PO or Contract Line Item AmountD3404500035 SERVICES THROUGH 06/30/2023 055-050-560-520230 LP-0543 5,301.50D3404500035 SERVICES THROUGH 06/30/2023 055-050-586-529215- LP-0543 28,279.79Invoice Total: 33,581.298/11/2023 170.89Invoice Description Account PO or Contract Line Item Amount119937 SIGNS 011-040-430-522000 230434 170.89Invoice Total: 170.89VENDOR - 5093 - JCL TRAFFIC SERVICES PAYMENT # 15505VENDOR - 6061 - GREGORY GARCIA PAYMENT # 15502VENDOR - 7527 - ILAND INTERENET SOLUTIONS PAYMENT # 15503VENDOR - 6886 - JACOBS ENGINEERING GROUP, INC PAYMENT # 15504VENDOR - 1701 - FUJITSU NETWORK COMMUNICATIONS PAYMENT # 15500VENDOR - 6750 - GRANICUS, LLC PAYMENT # 15501Page 25 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/11/2023 8,100.00Invoice Description Account PO or Contract Line Item AmountJUL23 ADMINISTRATIVE SUPPORT SERVICE 011-010-140-529215 ca-0090 8,100.00Invoice Total: 8,100.008/11/2023 35,134.50Invoice Description Account PO or Contract Line Item Amount3262 RETENTION RELEASE FOR CS-1456 011-000-000-200106 4,429.263262 RETENTION RELEASE FOR CS-1456 011-000-000-200106 30,705.24Invoice Total: 35,134.508/11/2023 810.00Invoice Description Account PO or Contract Line Item Amount154853210 JUNE 2023 INSPECTION 055-050-570-529000 LP-0774 810.00Invoice Total: 810.008/11/2023 315.67Invoice Description Account PO or Contract Line Item Amount127151 PARTS & SUPPLIES 011-040-415-522000 230029 17.50Invoice Total: 17.50127201 PARTS & SUPPLIES 011-040-415-522000 230029 36.53Invoice Total: 36.53127325 SUPPLIES & PARTS 058-070-700-522000 230042 18.60Invoice Total: 18.60127413 PARTS & SUPPLIES 055-050-555-522000 230059 243.04Invoice Total: 243.048/11/2023 4,709.95Invoice Description Account PO or Contract Line Item AmountVENDOR - 2169 - KONECRANES, INC PAYMENT # 15508VENDOR - 804 - LB JOHNSON INDUSTRIAL HARDWARE PAYMENT # 15509VENDOR - 3053 - LEVEL 3 FINANCING, INC PAYMENT # 15510VENDOR - 5108 - JEMMOTT ROLLINS GROUP, INC PAYMENT # 15506VENDOR - 3674 - JOSE ANGEL FIERROS PAYMENT # 15507Page 26 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023648191152 INTERNET PROVIDER SERVICES 059-080-800-520173 20240063 4,709.95Invoice Total: 4,709.958/11/2023 3,231.01Invoice Description Account PO or Contract Line Item Amount28105975 SPECIALTY GASES 055-050-586-529000- LP-0790 2,832.85Invoice Total: 2,832.8528163987 SPECIALTY GASES 055-050-586-529000- LP-0790 398.16Invoice Total: 398.168/11/2023 148.94Invoice Description Account PO or Contract Line Item Amount10219192 PARTS & SUPPLIES 055-050-586-529000- 230053 104.49Invoice Total: 104.4910221040 PARTS & SUPPLIES 058-070-700-529000 230043 58.99Invoice Total: 58.9999966549 CREDIT - PARTS & SUPPLIES 055-050-586-529000- 230053 (14.54)Invoice Total: (14.54)8/11/2023 826.00Invoice Description Account PO or Contract Line Item AmountCINV199003 QUARTERLY NH3 SLIP TEST 055-050-586-520230- 20230210 826.00Invoice Total: 826.008/11/2023 1,269.99Invoice Description Account PO or Contract Line Item Amount29375 ARROW BOARD INSTALLATION 011-040-420-522000 240128 214.9929375 ARROW BOARD INSTALLATION 011-040-420-529000 240128 1,055.00Invoice Total: 1,269.99VENDOR - 4111 - PACIFIC COMMERCIAL TRUCK BODY PAYMENT # 15514VENDOR - 6520 - MATHESON TRI-GAS, INC PAYMENT # 15511VENDOR - 1150 - MCMASTER-CARR SUPPLY COMPANY PAYMENT # 15512VENDOR - 7286 - MONTROSE ENVIRONMENTAL GROUP, PAYMENT # 15513Page 27 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/11/2023 8,632.00Invoice Description Account PO or Contract Line Item AmountVERNPVHAPRIL2023TECHNICAL CONSULTING SERVICES 04/23055-050-580-529215 LP-0672 3,432.00Invoice Total: 3,432.00VERNPVHMAY2023TECHNICAL CONSULTING SERVICES 05/23055-050-580-529215 LP-0672 5,200.00Invoice Total: 5,200.008/11/2023 2,940.48Invoice Description Account PO or Contract Line Item Amount080723 COMPUTER LOAN 011-000-000-110021 2,940.48Invoice Total: 2,940.488/11/2023 479.54Invoice Description Account PO or Contract Line Item Amount2095548 SERVICE CALL 05/31/2023 058-070-700-529000 LP-0778 479.54Invoice Total: 479.548/11/2023 3,884.42Invoice Description Account PO or Contract Line Item AmountS100211067001PARTS & SUPPLIES 058-070-700-522000 230408 2,511.83Invoice Total: 2,511.83S100211069001PARTS & SUPPLIES 058-070-700-522000 230274 1,372.59Invoice Total: 1,372.598/11/2023 112,754.25Invoice Description Account PO or Contract Line Item Amount10011 SECURITY SERVICES 06/01/23 - 06/30/23 055-050-580-529215 20230234 11,536.25VENDOR - 6637 - RUSHER AIR CONDITIONING PAYMENT # 15517VENDOR - 6340 - S & J SUPPLY COMPANY, INC PAYMENT # 15518VENDOR - 6198 - S&S LABOR FORCE, INC PAYMENT # 15519VENDOR - 2459 - PORT CANAVERAL POWER PAYMENT # 15515VENDOR - 868 - RICHARD VILLEGAS PAYMENT # 15516Page 28 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 11,536.2510029 SECURITY SERVICES 06/01/23 - 06/30/23 055-050-555-529215 20230234 101,218.00Invoice Total: 101,218.008/11/2023 499.33Invoice Description Account PO or Contract Line Item Amount222304781 NOTIFICATIONS & SERVICES - JUNE 2023 055-050-565-529215230148 12.08222304781 NOTIFICATIONS & SERVICES - JUNE 2023 056-060-600-529215230148 12.08222304781 NOTIFICATIONS & SERVICES - JUNE 2023 058-070-700-529215230148 12.08222304781 NOTIFICATIONS & SERVICES - JUNE 2023 059-080-800-529215230148 12.09Invoice Total: 48.33620230798 TICKET SERVICES - JUNE 2023 055-050-565-529215 230185 112.75620230798 TICKET SERVICES - JUNE 2023 056-060-600-529215 230185 112.75620230798 TICKET SERVICES - JUNE 2023 058-070-700-529215 230185 112.75620230798 TICKET SERVICES - JUNE 2023 059-080-800-529215 230185 112.75Invoice Total: 451.008/11/2023 1,547.58Invoice Description Account PO or Contract Line Item Amount11413271434 PORTABLE POTTY SERVICE 011-040-415-529000 CS-1488 857.16Invoice Total: 857.1611413286928 PORTABLE POTTY SERVICE 011-040-430-529000 CS-1488 111.59Invoice Total: 111.5911413535694 PORTABLE RESTROOM SERVICES 02/28/23 - 03/27/23058-070-700-522000 20230178 85.03Invoice Total: 85.0311413605692 SERVICES 05/23/23 - 06/19/23 058-070-700-522000 20230178 159.03Invoice Total: 159.03INV00995485 PORTABLE POTTY SERVICE 011-040-430-529000 CS-1488 111.59Invoice Total: 111.59VENDOR - 449 - UNDERGROUND SERVICE ALERT OF SO PAYMENT # 15520VENDOR - 3601 - UNITED SITE SERVICES OF PAYMENT # 15521Page 29 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023INV01043701 PORTABLE POTTY SERVICE 011-040-430-529000 CS-1488 111.59Invoice Total: 111.59INV01123882 PORTABLE POTTY SERVICE 011-040-430-529000 CS-1488 111.59Invoice Total: 111.598/11/2023 5,049.26Invoice Description Account PO or Contract Line Item AmountIN195903 INTERNET PROVIDER SERVICES 059-080-800-520173 20240045 5,049.26Invoice Total: 5,049.268/11/2023 996.87Invoice Description Account PO or Contract Line Item Amount412090 FINANCE CHARGES 056-060-600-529000 230085 11.20Invoice Total: 11.20424809 FINANCE CHARGES 058-070-700-529000 230047 35.21Invoice Total: 35.2173686489 AGG & ASPHALT 058-070-700-529000 230047 451.14Invoice Total: 451.1473715209 AGG & ASPHALT 058-070-700-529000 240048 499.32Invoice Total: 499.328/11/2023 4,710.35Invoice Description Account PO or Contract Line Item Amount5632254 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 722.36Invoice Total: 722.365634348 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985634349 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985634351 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98VENDOR - 1695 - VULCAN MATERIALS COMPANY PAYMENT # 15523VENDOR - 7110 - WATERLINE TECHNOLOGIES, INC PAYMENT # 15524VENDOR - 7343 - USIPCOMMUNICATION, LLC PAYMENT # 15522Page 30 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 300.985634353 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985634354 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985634355 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985634358 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985639204 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985639205 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985639206 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 632.06Invoice Total: 632.065639207 SODIUM HYPOCHLORITE 058-070-700-520140 LP-0744 300.98Invoice Total: 300.985639245 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 346.13Invoice Total: 346.138/11/2023 5,650.00Invoice Description Account PO or Contract Line Item AmountINV0073 HEALTH OFFICER SERVICES 06/23 011-020-200-529225 HD-0054 5,650.00Invoice Total: 5,650.008/18/2023 7,695.00Invoice Description Account PO or Contract Line Item Amount59 GRAFFITI REMOVAL 08/23 011-040-430-529215 20240066 7,695.00Invoice Total: 7,695.00VENDOR - 7393 - APPLY THE PRESSURE GROUP PAYMENT # 15526VENDOR - 7489 - WEA CA PC PAYMENT # 15525Page 31 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/18/2023 14,865.83Invoice Description Account PO or Contract Line Item Amount6230005 TITLE 22 MONITORING THRU 06/30/23 058-070-700-529225 14,865.83Invoice Total: 14,865.838/18/2023 543,070.00Invoice Description Account PO or Contract Line Item Amount107987 JULY 2023 055-050-590-520160 543,070.00Invoice Total: 543,070.008/18/2023 68,165.00Invoice Description Account PO or Contract Line Item Amount5012671 JULY 2023 055-050-590-520160 68,165.00Invoice Total: 68,165.008/18/2023 70.00Invoice Description Account PO or Contract Line Item AmountB3726778 PUBLICATION SERVICES 011-010-125-525000 70.00Invoice Total: 70.008/18/2023 350.00Invoice Description Account PO or Contract Line Item AmountB3621067 PUBLICATION SERVICES 011-040-430-525000 175.00Invoice Total: 175.00B3693975 PUBLICATION SERVICES 011-040-430-525000 175.00Invoice Total: 175.008/18/2023 450.60Invoice Description Account PO or Contract Line Item Amount154823 PARKING CITATION PROCESSING 07/23 011-030-300-529220 PD-0180 450.60VENDOR - 6191 - DATA TICKET, INC PAYMENT # 15532VENDOR - 7099 - CRC MARKETING, INC PAYMENT # 15529VENDOR - 947 - DAILY JOURNAL CORPORATION PAYMENT # 15530VENDOR - 947 - DAILY JOURNAL CORPORATION PAYMENT # 15531VENDOR - 1917 - CENTRAL BASIN WATER ASSOCATION PAYMENT # 15527VENDOR - 7262 - CITADEL ENERGY MARKETING, LLC PAYMENT # 15528Page 32 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 450.608/18/2023 4,569.21Invoice Description Account PO or Contract Line Item AmountS5909213001 SUPPLIES 011-040-435-522000 240058 4,569.21Invoice Total: 4,569.218/18/2023 4,170.00Invoice Description Account PO or Contract Line Item Amount2062 EMERGENCY SEWER REPAIR 011-040-430-529000 20230228 4,170.00Invoice Total: 4,170.008/18/2023 6,780.00Invoice Description Account PO or Contract Line Item Amount3907 UNDERGROUND TANK STORAGE REMOVAL011-040-415-660000 20230160 6,780.00Invoice Total: 6,780.008/18/2023 4,311.68Invoice Description Account PO or Contract Line Item Amount165539 DISCLOSUREDOCS SUBSCRIPTION 011-010-110-529110 230438 4,311.68Invoice Total: 4,311.688/18/2023 6,149.47Invoice Description Account PO or Contract Line Item Amount33X11174 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 157.60Invoice Total: 157.6033X11176 WASTE DISPOSAL SERVICES 011-040-410-529215 CS-1371 102.00Invoice Total: 102.0033X11181 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 177.00VENDOR - 4438 - FLEMING ENVIRONMENTAL, INC PAYMENT # 15535VENDOR - 6750 - GRANICUS, LLC PAYMENT # 15536VENDOR - 5350 - HAUL-AWAY RUBBISH SERVICE CO., PAYMENT # 15537VENDOR - 1936 - EMPIRE CHEMICAL CO., INC PAYMENT # 15533VENDOR - 7309 - FAZE 1 CORP PAYMENT # 15534Page 33 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 177.0034X11425 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 188.65Invoice Total: 188.6534X11426 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 2,199.76Invoice Total: 2,199.7634X11427 WASTE DISPOSAL SERVICES 011-040-410-529215 CS-1371 102.00Invoice Total: 102.0034X11432 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 202.00Invoice Total: 202.0035X02087 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 351.50Invoice Total: 351.5035X02088 WASTE REMOVAL SERVICES 011-040-415-529215 CS-1371 835.46Invoice Total: 835.4635X02089 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 735.00Invoice Total: 735.0035X02090 WASTE DISPOSAL SERVICES 011-040-410-529215 CS-1371 102.00Invoice Total: 102.0035X02095 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 202.00Invoice Total: 202.0036X00115 WASTE DISPOSAL SERVICES 011-040-430-529215 CS-1371 171.50Invoice Total: 171.5036X00117 WASTE DISPOSAL SERVICES 011-040-410-529215 CS-1371 102.00Invoice Total: 102.0036X00118 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 319.00Invoice Total: 319.0036X00122 WASTE DISPOSAL SERVICES 011-040-415-529215 CS-1371 202.00Invoice Total: 202.008/18/2023 1,250.00Invoice Description Account PO or Contract Line Item AmountVENDOR - 4500 - ICE US OTC COMMODITY MARKETS, PAYMENT # 15538Page 34 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023723001688006 JULY 2023 055-050-590-529215 138.00Invoice Total: 138.00723001688088 JULY 2023 055-050-590-529215 1,112.00Invoice Total: 1,112.008/18/2023 953,250.00Invoice Description Account PO or Contract Line Item AmountGASI00183199 JULY 2023 055-050-590-520160 953,250.00Invoice Total: 953,250.008/18/2023 4,709.00Invoice Description Account PO or Contract Line Item Amount101221 GROUNDS MAINTENANCE AGREEMENT 011-040-415-529000 CS-1413 4,709.00Invoice Total: 4,709.008/18/2023 36,172.91Invoice Description Account PO or Contract Line Item Amount2226364 FUEL 011-000-000-120030 240130 36,172.91Invoice Total: 36,172.918/18/2023 4,936.00Invoice Description Account PO or Contract Line Item AmountCINV185004 COMPLIANCE TEST 055-050-560-520230 20230166 4,936.00Invoice Total: 4,936.008/18/2023 48,236.25Invoice Description Account PO or Contract Line Item Amount1839 PERFORM TECHNICAL DESIGN 07/23 058-070-700-660000 LP-0590-1 4,560.001839 PERFORM TECHNICAL DESIGN 07/23 058-070-700-529000 LP-0590-1 5,415.001839 PERFORM TECHNICAL DESIGN 07/23 058-070-700-660000 LP-0590-1 35,981.25VENDOR - 209 - MERRIMAC PETROLEUM, INC. PAYMENT # 15541VENDOR - 7286 - MONTROSE ENVIRONMENTAL GROUP, PAYMENT # 15542VENDOR - 5614 - NORTHWEST ELECTRICAL SERVICES, PAYMENT # 15543VENDOR - 6086 - MACQUARIE ENERGY NORTH AMERICA PAYMENT # 15539VENDOR - 6422 - MARIPOSA LANDSCAPES, INC PAYMENT # 15540Page 35 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20231839 PERFORM TECHNICAL DESIGN 07/23 055-050-560-529215 LP-0590-1 2,280.00Invoice Total: 48,236.258/18/2023 1,885.58Invoice Description Account PO or Contract Line Item Amount178515 TAGGING SERVICES - JULY 2023 055-050-590-529215 240022 942.79Invoice Total: 942.79179181 TAGGING SERVICES - AUGUST 2023 055-050-590-529215 240022 942.79Invoice Total: 942.798/18/2023 595.00Invoice Description Account PO or Contract Line Item AmountINV1401277 MAINTENANCE SUPPORT RENEWAL 055-050-585-529110 240124 595.00Invoice Total: 595.008/18/2023 4,589.12Invoice Description Account PO or Contract Line Item Amount2008222 AQMD CALIBRATIONS 055-050-586-529000- 20230106 4,589.12Invoice Total: 4,589.128/18/2023 25,530.00Invoice Description Account PO or Contract Line Item Amount8707 SECURITY SERVICES 1/29 - 2/10/23 055-050-580-529215 LP-0536 20,574.00Invoice Total: 20,574.009944 SECURITY SERVICES 04/09 - 04/15/23 055-050-580-529215 LP-0536 4,956.00Invoice Total: 4,956.008/18/2023 41,835.24Invoice Description Account PO or Contract Line Item AmountDH0823 AUGUST 2023 055-050-590-520154 41,835.24VENDOR - 6198 - S&S LABOR FORCE, INC PAYMENT # 15547VENDOR - 2517 - SCPPA PAYMENT # 15548VENDOR - 629 - OPEN ACCESS TECHNOLOGY INTL PAYMENT # 15544VENDOR - 5316 - OSMOSE UTILITIES SERVICES, INC PAYMENT # 15545VENDOR - 246 - ROSEMOUNT, INC PAYMENT # 15546Page 36 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 41,835.248/18/2023 324,991.53Invoice Description Account PO or Contract Line Item AmountATSP0823 AUGUST 2023 055-050-590-520154 324,991.53Invoice Total: 324,991.538/18/2023 206,745.00Invoice Description Account PO or Contract Line Item AmountDSR10823 AUGUST 2023 055-050-590-520154 206,745.00Invoice Total: 206,745.008/18/2023 24,669.00Invoice Description Account PO or Contract Line Item Amount7501580534 AUGUST 2023 RESERVATION OF RESERVE/FACILITIES055-050-590-520170 2,521.007501580534 AUGUST 2023 TRANSMISSION SERVICE 055-050-590-520170 22,148.00Invoice Total: 24,669.008/18/2023 1,050.00Invoice Description Account PO or Contract Line Item Amount118611301050123FIBER INTERNET SERVICES 011-010-110-526010 1,050.00Invoice Total: 1,050.008/18/2023 328.93Invoice Description Account PO or Contract Line Item Amount27608 SUPPLIES 011-030-300-522000 240052 328.93Invoice Total: 328.93VENDOR - 3775 - STAPLEMAN MEDIA SERVICES, INC. PAYMENT # 15553VENDOR - 2517 - SCPPA PAYMENT # 15550VENDOR - 59 - SO CAL EDISON PAYMENT # 15551VENDOR - 7419 - SPECTRUM BUSINESS PAYMENT # 15552VENDOR - 2517 - SCPPA PAYMENT # 15549Page 37 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/18/2023 158,340.90Invoice Description Account PO or Contract Line Item Amount14173 ERP SYSTEM UPGRADE 011-010-110-660005 IT-0152 (4,686.78)Invoice Total: (4,686.78)14173(2) ERP SYSTEM UPGRADE 011-010-110-660005 IT-0152 (5,600.00)Invoice Total: (5,600.00)14619 DUPLICATE PAYMENT OF INVOICES 011-010-110-660005 IT-0152 (13,622.32)Invoice Total: (13,622.32)45394388 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 12,600.00Invoice Total: 12,600.0045405969 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 9,100.00Invoice Total: 9,100.0045407920 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 29,675.00Invoice Total: 29,675.0045411453 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 60,000.00Invoice Total: 60,000.0045418155 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 24,675.00Invoice Total: 24,675.0045418794 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 7,700.00Invoice Total: 7,700.0045420741 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 8,400.00Invoice Total: 8,400.0045423782 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 5,600.00Invoice Total: 5,600.0045424640 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 2,100.00Invoice Total: 2,100.0045424641 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 1,400.00Invoice Total: 1,400.0045425950 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 4,200.00Invoice Total: 4,200.00VENDOR - 1447 - TYLER TECHNOLOGIES, INC PAYMENT # 15554Page 38 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/202345425951 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 2,800.00Invoice Total: 2,800.0045426732 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 1,400.00Invoice Total: 1,400.0045428594 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 4,200.00Invoice Total: 4,200.0045428595 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 1,400.00Invoice Total: 1,400.0045429615 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 4,900.00Invoice Total: 4,900.0045429616 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 2,100.00Invoice Total: 2,100.008/18/2023 3,500.00Invoice Description Account PO or Contract Line Item Amount45422133 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 700.00Invoice Total: 700.0045423783 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 1,400.00Invoice Total: 1,400.0045426734 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 700.00Invoice Total: 700.0045427408 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-660005 IT-0152 700.00Invoice Total: 700.008/18/2023 791.85Invoice Description Account PO or Contract Line Item AmountINV01042424 PORTABLE RESTROOM SERVICE 055-050-555-529215 20230195 228.54Invoice Total: 228.54INV01122875 PORTABLE RESTROOM SERVICE 055-050-555-529215 20230195 228.54Invoice Total: 228.54VENDOR - 3601 - UNITED SITE SERVICES OF PAYMENT # 15556VENDOR - 1447 - TYLER TECHNOLOGIES, INC PAYMENT # 15555Page 39 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023INV011283882 PORTABLE RESTROOM SERVICE 011-040-430-529000 CS-1488 111.59Invoice Total: 111.59INV01603173 PORTABLE RESTROOM SERVICE 011-040-430-529000 CS-1488 111.59Invoice Total: 111.59INV01759885 PORTABLE RESTROOM SERVICE 011-040-430-529000 CS-1488 111.59Invoice Total: 111.598/18/2023 52,652.92Invoice Description Account PO or Contract Line Item AmountGG1766W0723 JULY 2023 CAPACITY 055-050-590-520180 29,817.21GG1766W0723 JUNE 2023 ENERGY FLOW 055-050-590-520150 22,835.71Invoice Total: 52,652.928/18/2023 162,887.52Invoice Description Account PO or Contract Line Item Amount063023 GROUND WATER & ASSESSMENT (JUNE 2023)058-070-700-520110 162,887.52Invoice Total: 162,887.528/18/2023 5,650.00Invoice Description Account PO or Contract Line Item AmountINV0075 HEALTH OFFICER SERVICES 07/23 011-020-200-529230- HD-0054 5,650.00Invoice Total: 5,650.008/9/2023 237.00Invoice Description Account PO or Contract Line Item AmountL0336547920 UNEMPLOYMENT INSURANCE BENEFIT CHARGE055-050-586-513070- 11.00VENDOR - 7489 - WEA CA PC PAYMENT # 15559VENDOR - 1635 - EMPLOYMENT DEVELOPMENT DEPT PAYMENT # 15572VENDOR - 2227 - US DEPARTMENT OF ENERGY PAYMENT # 15557VENDOR - 1658 - WATER REPLENISHMENT DISTRICT PAYMENT # 15558Page 40 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023L0336547920 UNEMPLOYMENT INSURANCE BENEFIT CHARGE011-040-400-513070 226.00Invoice Total: 237.008/18/2023 42.82Invoice Description Account PO or Contract Line Item Amount062723 ACCT 89452 PERIOD 05/26/23 - 06/26/23 055-050-555-526000 42.82Invoice Total: 42.828/18/2023 83.68Invoice Description Account PO or Contract Line Item Amount062723(2) ACCT 61280 PERIOD 05/26/23 - 06/26/23 011-040-430-526000 83.68Invoice Total: 83.688/18/2023 572.05Invoice Description Account PO or Contract Line Item Amount070323(2) ACCT 48624 PERIOD 06/23 011-040-430-526000 572.05Invoice Total: 572.058/18/2023 200.83Invoice Description Account PO or Contract Line Item Amount061323 ACCT 13951 PERIOD 05/12/23 - 06/12/23 011-040-415-526000 112.90Invoice Total: 112.90071423 ACCT 13951 PERIOD 06/13/23 - 07/13/23 011-040-415-526000 87.93Invoice Total: 87.938/18/2023 556.68Invoice Description Account PO or Contract Line Item Amount070323 ACCT 26234 PERIOD 06/23 055-050-590-526010 556.68Invoice Total: 556.68VENDOR - 59 - SO CAL EDISON PAYMENT # 15577VENDOR - 59 - SO CAL EDISON PAYMENT # 15574VENDOR - 59 - SO CAL EDISON PAYMENT # 15575VENDOR - 59 - SO CAL EDISON PAYMENT # 15576VENDOR - 59 - SO CAL EDISON PAYMENT # 15573Page 41 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/18/2023 103.78Invoice Description Account PO or Contract Line Item Amount062323 ACCT 0863577777 PERIOD 05/23/23 - 06/22/23011-040-430-526000 103.78Invoice Total: 103.788/18/2023 60.18Invoice Description Account PO or Contract Line Item Amount062323(2) ACCT 8369059794 PERIOD 05/23/23 - 06/23/23011-040-430-526000 60.18Invoice Total: 60.188/17/2023 22,584.93Invoice Description Account PO or Contract Line Item Amount081523 WASTEWATER TREATMENT SURCHARGE 055-050-586-520230- 22,584.93Invoice Total: 22,584.938/17/2023 3,365.77Invoice Description Account PO or Contract Line Item Amount081723_MULTIPLEPARTS & SUPPLIES 011-040-410-522000 230049 2,048.47081723_MULTIPLEPARTS & SUPPLIES 011-040-415-522000 230049 1,253.13081723_MULTIPLEPARTS & SUPPLIES 011-040-430-522000 230049 64.17Invoice Total: 3,365.778/18/2023 37.55Invoice Description Account PO or Contract Line Item AmountVENDOR - 1085 - COUNTY SANITATION DISTRICTS OF PAYMENT # 15580VENDOR - 1552 - HOME DEPOT CREDIT SERVICES PAYMENT # 15581VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15582VENDOR - 778 - CALIFORNIA WATER SERVICE CO PAYMENT # 15578VENDOR - 778 - CALIFORNIA WATER SERVICE CO PAYMENT # 15579Page 42 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023061223 ACCT 12710008009 PERIOD 05/09/23 - 06/08/23011-040-415-526000 37.55Invoice Total: 37.558/18/2023 36.07Invoice Description Account PO or Contract Line Item Amount051123 ACCT 12710008009 PERIOD 04/10/23 - 05/09/23011-040-415-526000 36.07Invoice Total: 36.078/18/2023 40.40Invoice Description Account PO or Contract Line Item Amount071223 ACCT 12710008009 PERIOD 06/08/23-07/10/23011-040-415-526000 40.40Invoice Total: 40.408/18/2023 22.03Invoice Description Account PO or Contract Line Item Amount051223 ACCT 10220033335 PERIOD 04/11/23 - 05/10/23056-060-600-526000 22.03Invoice Total: 22.038/18/2023 22.58Invoice Description Account PO or Contract Line Item Amount061323 ACCT 10220033335 PERIOD 05/10/23 - 06/09/23056-060-600-526000 22.58Invoice Total: 22.588/18/2023 23.95Invoice Description Account PO or Contract Line Item Amount071323 ACCT 10220033335 PERIOD 06/09/23 - 07/10/23056-060-600-526000 23.95VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15586VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15587VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15583VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15584VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15585Page 43 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Total: 23.958/18/2023 16.89Invoice Description Account PO or Contract Line Item Amount051123(2) ACCT 02840008003 PERIOD 04/10/23 - 05/09/23011-030-305-526000 16.89Invoice Total: 16.898/18/2023 17.37Invoice Description Account PO or Contract Line Item Amount061223(2) ACCT 02840008003 PERIOD 05/09/23 - 06/08/23011-030-305-526000 17.37Invoice Total: 17.378/18/2023 16.73Invoice Description Account PO or Contract Line Item Amount071223(2) ACCT 02840008003 PERIOD 06/08/23 - 07/10/23011-030-305-526000 16.73Invoice Total: 16.738/16/2023 10.13Invoice Description Account PO or Contract Line Item Amount311182714002 OFFICE SUPPLIES 055-050-586-522000- 10.13Invoice Total: 10.138/16/2023 15.40Invoice Description Account PO or Contract Line Item Amount306714906002 OFFICE SUPPLIES 055-050-580-522000 15.40Invoice Total: 15.408/16/2023 17.51VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15592VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15593VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15589VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15590VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15591VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15588Page 44 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item Amount311133015002 OFFICE SUPPLIES 055-050-585-522000 17.51Invoice Total: 17.518/16/2023 22.17Invoice Description Account PO or Contract Line Item Amount311033983001 OFFICE SUPPLIES 055-050-590-522000 22.17Invoice Total: 22.178/16/2023 22.26Invoice Description Account PO or Contract Line Item Amount311185152001 OFFICE SUPPLIES 055-050-586-522000- 22.26Invoice Total: 22.268/16/2023 27.11Invoice Description Account PO or Contract Line Item Amount311100683001 OFFICE SUPPLIES 055-050-575-522000 27.11Invoice Total: 27.118/16/2023 28.97Invoice Description Account PO or Contract Line Item Amount311436475002 OFFICE SUPPLIES 056-060-600-522000 28.97Invoice Total: 28.978/16/2023 33.06Invoice Description Account PO or Contract Line Item Amount311185153001 OFFICE SUPPLIES 055-050-586-522000- 33.06Invoice Total: 33.068/16/2023 33.06VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15598VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15599VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15595VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15596VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15597VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15594Page 45 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Invoice Description Account PO or Contract Line Item Amount306854954001 OFFICE SUPPLIES 055-050-580-522000 33.06Invoice Total: 33.068/16/2023 37.80Invoice Description Account PO or Contract Line Item Amount311032797001 OFFICE SUPPLIES 055-050-590-522000 37.80Invoice Total: 37.808/16/2023 38.58Invoice Description Account PO or Contract Line Item Amount311164853001 OFFICE SUPPLIES 055-050-585-522000 38.58Invoice Total: 38.588/16/2023 55.32Invoice Description Account PO or Contract Line Item Amount3111648520001 OFFICE SUPPLIES 055-050-585-522000 55.32Invoice Total: 55.328/16/2023 61.72Invoice Description Account PO or Contract Line Item Amount311164840001 OFFICE SUPPLIES 055-050-585-522000 61.72Invoice Total: 61.728/16/2023 157.12Invoice Description Account PO or Contract Line Item Amount311182714001 OFFICE SUPPLIES 055-050-586-522000- 157.12Invoice Total: 157.12VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15605VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15601VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15602VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15603VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15600Page 46 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/16/2023 170.82Invoice Description Account PO or Contract Line Item Amount311164839001 OFFICE SUPPLIES 055-050-585-522000 170.82Invoice Total: 170.828/16/2023 170.87Invoice Description Account PO or Contract Line Item Amount311091073001 OFFICE SUPPLIES 055-050-575-522000 170.87Invoice Total: 170.878/16/2023 183.21Invoice Description Account PO or Contract Line Item Amount311436475001 OFFICE SUPPLIES 056-060-600-522000 183.21Invoice Total: 183.218/16/2023 190.20Invoice Description Account PO or Contract Line Item Amount314549732001 OFFICE SUPPLIES 056-060-600-522000 190.20Invoice Total: 190.208/16/2023 195.80Invoice Description Account PO or Contract Line Item Amount311041463001 OFFICE SUPPLIES 058-070-700-522000 195.80Invoice Total: 195.808/16/2023 224.96Invoice Description Account PO or Contract Line Item Amount306714906001 OFFICE SUPPLIES 055-050-580-522000 224.96Invoice Total: 224.96VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15611VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15608VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15609VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15610VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15606VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15607Page 47 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/14/2023 (7.71)Invoice Description Account PO or Contract Line Item Amount318471204001 OFFICE SUPPLIES 011-010-130-522000 (7.71)Invoice Total: (7.71)8/14/2023 7.71Invoice Description Account PO or Contract Line Item Amount318913622001 OFFICE SUPPLIES 011-010-130-522000 7.71Invoice Total: 7.718/14/2023 29.76Invoice Description Account PO or Contract Line Item Amount319392862001 OFFICE SUPPLIES 011-010-130-522000 29.76Invoice Total: 29.768/14/2023 1,481.10Invoice Description Account PO or Contract Line Item Amount323236864001 OFFICE SUPPLIES 011-010-130-522000 1,481.10Invoice Total: 1,481.108/15/2023 82,571.53Invoice Description Account PO or Contract Line Item Amount062223 PURCHASE CARD STATEMENT 06/23 999-000-000-200105 82,571.53Invoice Total: 82,571.538/15/2023 73,255.82Invoice Description Account PO or Contract Line Item Amount072423 PURCHASE CARD STATEMENT 07/23 999-000-000-200105 73,255.82Invoice Total: 73,255.82VENDOR - 5594 - US BANK CORPORATE PAYMENT # 15618VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15615VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15616VENDOR - 5594 - US BANK CORPORATE PAYMENT # 15617VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15612VENDOR - 2190 - OFFICE DEPOT PAYMENT # 15613Page 48 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/18/2023 66.38Invoice Description Account PO or Contract Line Item Amount072823 ACCT 89452 PERIOD 06/27/23 - 07/27/23 055-050-555-526000 66.38Invoice Total: 66.388/18/2023 82.09Invoice Description Account PO or Contract Line Item Amount072823(2) ACCT 61280 PERIOD 06/27/23 - 07/27/23 011-040-430-526000 82.09Invoice Total: 82.098/18/2023 556.68Invoice Description Account PO or Contract Line Item Amount080123 ACCT 26234 PERIOD 07/23 055-050-590-526010 556.68Invoice Total: 556.688/18/2023 575.15Invoice Description Account PO or Contract Line Item Amount080123(2) ACCT 48624 PERIOD 07/23 011-040-430-526000 575.15Invoice Total: 575.158/18/2023 112.05Invoice Description Account PO or Contract Line Item Amount081423 ACCT 13951 PERIOD 07/14/23 - 08/13/23 011-040-415-526000 112.05Invoice Total: 112.058/18/2023 60.18Invoice Description Account PO or Contract Line Item Amount072623 ACCT 8369059794 PERIOD 06/23/23 - 07/25/23011-040-430-526000 60.18Invoice Total: 60.18VENDOR - 778 - CALIFORNIA WATER SERVICE CO PAYMENT # 15625VENDOR - 59 - SO CAL EDISON PAYMENT # 15621VENDOR - 59 - SO CAL EDISON PAYMENT # 15622VENDOR - 59 - SO CAL EDISON PAYMENT # 15623VENDOR - 59 - SO CAL EDISON PAYMENT # 15619VENDOR - 59 - SO CAL EDISON PAYMENT # 15620Page 49 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/18/2023 97.55Invoice Description Account PO or Contract Line Item Amount072623(2) ACCT 0863577777 PERIOD 06/23/23 - 07/25/23011-040-430-526000 97.55Invoice Total: 97.558/18/2023 22.13Invoice Description Account PO or Contract Line Item Amount081023 ACCT 12710008009 PERIOD 07/10/23 - 08/08/23011-040-415-526000 22.13Invoice Total: 22.138/18/2023 21.10Invoice Description Account PO or Contract Line Item Amount081123 ACCT 10220033335 PERIOD 07/11/23 - 08/09/23056-060-600-526000 21.10Invoice Total: 21.108/18/2023 17.02Invoice Description Account PO or Contract Line Item Amount081023(2) ACCT 0284008003 PERIOD 07/10/23 - 08/08/23011-030-305-526000 17.02Invoice Total: 17.028/11/2023 169,932.06Invoice Description Account PO or Contract Line Item Amount2023080831-60740757RECALCULATION CHARGES 10/21 055-050-590-520150 (247.35)2023080831-60740757RECALCULATION CHARGES 10/21 055-050-590-520190 (855.86)VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15628VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15629VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 15633VENDOR - 778 - CALIFORNIA WATER SERVICE CO PAYMENT # 15626VENDOR - 1581 - THE GAS COMPANY PAYMENT # 15627Page 50 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20232023080831-60740757RECALCULATION CHARGES 10/21 055-050-590-520170 55.552023080831-60740757RECALCULATION CHARGES 10/20 055-050-590-520150 (8.72)2023080831-60740757RECALCULATION CHARGES 10/20 055-050-590-520190 (162.84)2023080831-60740757RECALCULATION CHARGES 04/23 055-050-590-520150 (5,221.00)2023080831-60740757RECALCULATION CHARGES 04/23 055-050-590-520170 511.032023080831-60740757RECALCULATION CHARGES 04/23 055-050-590-520190 (332.59)2023080831-60740757RECALCULATION CHARGES 08/22 055-050-590-520150 (4,013.21)2023080831-60740757RECALCULATION CHARGES 04/23 055-050-590-520170 (2,071.02)2023080831-60740757RECALCULATION CHARGES 04/23 055-050-590-520180 (74.31)2023080831-60740757RECALCULATION CHARGES 08/22 055-050-590-520190 814.522023080831-60740757INITIAL CHARGES 07/23 055-050-590-520190 (9,717.95)2023080831-60740757INITIAL CHARGES 07/23 055-050-590-520150 173,321.702023080831-60740757INITIAL CHARGES 07/23 055-050-590-520170 2,605.152023080831-60740757INITIAL CHARGES 07/23 055-050-590-520210 15,328.96Invoice Total: 169,932.068/11/2023 22,625.00Invoice Description Account PO or Contract Line Item Amount409507 JULY 2023 055-050-590-520160 22,625.00Invoice Total: 22,625.00VENDOR - 7225 - TWIN EAGLE HOLDINGS N.A., LLC PAYMENT # 15634Page 51 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/20238/18/2023 51,929.20Invoice Description Account PO or Contract Line Item Amount202308033160693817NERC WECC CHARGES 055-050-590-520240 51,929.20Invoice Total: 51,929.208/18/2023 1,334,784.23Invoice Description Account PO or Contract Line Item Amount202308153160818798RECALCULATION CHARGES 05/23 055-050-590-520150 (1,446.06)202308153160818798RECALCULATION CHARGES 05/23 055-050-590-520170 100.72202308153160818798RECALCULATION CHARGES 05/23 055-050-590-520190 (54.01)202308153160818798INITIAL CHARGES 07/23 055-050-590-520170 (73,370.69)202308153160818798INITIAL CHARGES 07/23 055-050-590-520190 (4,239.44)202308153160818798INITIAL CHARGES 07/23 055-050-590-520150 990,610.58202308153160818798INITIAL CHARGES 07/23 055-050-590-520180 124,691.38202308153160818798INITIAL CHARGES 07/23 055-050-590-520210 9,728.51202308153160818798INITIAL CHARGES 07/23 055-050-590-520240 8,793.79202308153160818798RECALCULATION CHARGES 04/23 055-050-590-520180 (306.67)202308153160818798RECALCULATION CHARGES 04/23 055-050-590-520210 (0.49)202308153160818798RECALCULATION CHARGES 04/23 055-050-590-520150 2,241.03VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 15635VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 15636Page 52 of 54 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023202308153160818798RECALCULATION CHARGES 04/23 055-050-590-520170 304.77202308153160818798RECALCULATION CHARGES 04/23 055-050-590-520190 166.97202308153160818798RECALCULATION CHARGES 07/21 055-050-590-520150 968.01202308153160818798RECALCULATION CHARGES 07/21 055-050-590-520190 (96.27)202308153160818798INITIAL CHARGES 08/23 055-050-590-520170 (191.18)202308153160818798INITIAL CHARGES 08/23 055-050-590-520190 370.55202308153160818798INITIAL CHARGES 08/23 055-050-590-520210 6,655.31202308153160818798INITIAL CHARGES 08/23 055-050-590-520150 269,857.42Invoice Total: 1,334,784.238/18/2023 161,652.00Invoice Description Account PO or Contract Line Item Amount4070697 JULY 2023 055-050-590-520160 161,652.00Invoice Total: 161,652.008/18/2023 14,891.99Invoice Description Account PO or Contract Line Item Amount292162580 MEDICAL RETIREES 08/23 011-010-120-513035 14,891.99Invoice Total: 14,891.998/9/2023 4,006,260.25Invoice Description Account PO or Contract Line Item Amount230140 ELECTRIC SYSTEM MAINTENANCE 07/23 055-000-000-200400 LP-0761-1 4,006,260.25Invoice Total: 4,006,260.25VENDOR - 6262 - MERCURIA ENERGY AMERICA, LLC PAYMENT # 15638VENDOR - 5182 - ANTHEM BLUE CROSS PAYMENT # 15673VENDOR - 3049 - PETRELLI ELECTRIC, INC PAYMENT # 15718Page 53 of 54 FUND EARLY CHECKS TOTAL ELECTRONIC TOTALGRAND TOTAL011 - GENERAL $ 313,219.39 $ 432,229.67 $ 745,449.06 055 - LIGHT & POWER $ 217,694.43 $ 8,807,390.00 $ 9,025,084.43 056 - NATURAL GAS $ 22,094.85 $ 707.22 $ 22,802.07 058 - WATER $ 15,466.22 $ 234,566.75 $ 250,032.97 059 - FIBER $ 10,377.94 $ 10,377.94 999 - POOLED CASH $ 155,827.35 $ 155,827.35 Total $ 568,474.89 $ 9,641,098.93 $ 10,209,573.82 CITY OF VERNONOPERATING ACCOUNTWARRANT REGISTER NO. 116DATE 9/19/2023Page 54 of 54 City Council Agenda Report Meeting Date:September 19, 2023 From:Scott Williams, Director of Finance Department:Finance Submitted by:Efren Peregrina Renteria, Finance Specialist Subject City Payroll Warrant Register Recommendation Approve City Payroll Warrant Register No. 807, for the period of August 1 through August 31, 2023, totaling $2,914,929.43 and consisting of ratification of direct deposits, checks and taxes totaling $1,875,188.18 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $1,039,741.25 paid through operating bank account. Background Section 2.32.060 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared City Payroll Account Warrant Register No. 807 covering claims and demands presented during the period of August 1 through August 31, 2023, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact The fiscal impact of approving City Payroll Warrant Register No. 807, totals $2,914,929.43. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on City Payroll Warrant Register No. 807. Attachments 1. City Payroll Account Warrant Register No. 807 PAYROLL WARRANT REGISTERCity of VernonNo.807Month ofAugust 2023I hereby Certify: that claims or demands covered by the This is to certify that the claims or demandsabove listed warrants have been audited as to accuracycovered by the above listed warrants have beenand availability of funds for payments thereof; and thataudited by the City Council of the City of Vernonsaid claims or demands are accurate and that funds areand that all of said warrants are approved for pay-available for payments thereof.mentsScott A. WilliamsDATEDirector of Finance / City TreasurerDATEDate:Page 1 of 1Payroll Warrant Register Memo August 2023 : Warrant9/12/2023 Payrolls reported for the month of August 07/16/2023 - 07/29/2023, Paydate 08/10/2023 07/29/2023 - 07/29/2023, Paydate 08/10/2023 (SP 871) 07/30/2023 - 08/12/2023, Paydate 08/24/2023 08/09/2023 - 08/09/2023, Paydate 08/24/2022 (SP 872) Payment Method Date Payment Description Amount ACH 08/10/23 Net payroll, checks 4,803.18$ ACH 08/10/23 Net payroll, direct deposits 751,494.53 ACH 08/10/23 Payroll taxes 189,471.88 ACH 08/24/23 Net payroll, checks 5,440.79 ACH 08/24/23 Net payroll, direct deposits 729,258.59 ACH 08/24/23 Payroll taxes 194,719.21 Total net payroll and payroll taxes 1,875,188.18 15723 08/10/23 Mission Square 27,380.39 15722 08/11/23 IBEW Dues 4,620.59 15721 08/11/23 Vernon Police Officers' Benefit Association 2,245.29 15726 08/11/23 CalPERS 249,337.17 15727 08/10/23 California State Disbursement Unit 41.53 15735 08/17/23 Blue Shield of California (active)285,112.48 15736 08/17/23 Blue Shield of California (retiree)96,390.88 15737 08/17/23 Blue Shield of California (cobra)1,452.32 15738 08/17/23 Metlife - Group Benefits 30,239.43 15739 08/21/23 EyeMed 3,914.00 15740 08/21/23 AFLAC 12,062.01 15741 08/31/23 Mutual of Omaha 14,054.48 15742 08/21/23 Colonial 6,420.05 15730 08/24/23 Mission Square 55,413.90 15729 08/25/23 Teamsters Local 911 2,900.00 15728 08/25/23 Vernon Police Officers' Benefit Association 2,245.29 15733 07/31/23 CalPERS 245,869.91 15734 07/27/23 California State Disbursement Unit 41.53 Payroll related disbursements, paid through Operating bank account 1,039,741.25 Total net payroll, taxes, and related disbursements 2,914,929.43$ Page 1 of 1 City Council Agenda Report Meeting Date:September 19, 2023 From:Carlos Fandino, City Administrator Department:City Administration Submitted by:Diana Figueroa, Administrative Analyst Subject Fire Department Activity Report Recommendation Receive and file the July 2023 Fire Department Activity Report. Background Attached is a copy of a Fire Department Activity Report which covers the period of July 1 through July 31, 2023. The report is provided by Los Angeles County Fire and consists of incident details and a summary for the month. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Fire Department Activity Report – July 2023 City Council Agenda Report Meeting Date:September 19, 2023 From:Robert Sousa, Chief of Police Department:Police Submitted by:Donna Aggers, Records Manager Subject Police Department Activity Report Recommendation Receive and file the July 2023 Police Department Activity Report. Background The Vernon Police Department’s activity report consists of activity during the specified reporting period, including a summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. July 2023 Police Department Activity Report City Council Agenda Report Meeting Date:September 19, 2023 From:Daniel S. Wall, P.E., Director of Public Works Department:Public Works Submitted by:Daniel S. Wall, P.E., Director of Public Works Subject Quarterly Housing Report Recommendation Receive and file the September 2023 Quarterly Housing Report. Background Staff presented this Quarterly Housing Report, for the period from June 2023 through August 2023, to the Vernon Housing Commission at its September 13, 2023 meeting. The report highlights rent, occupancy, inspections, repairs, and provides an update on the Westside Zoning changes. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. September 2023 Quarterly Housing Report Vernon Housing Commission September 13, 2023 Daniel Wall - Director of Public Works Quarterly Report September 13, 2023 Item 2 Staff Presentation Overview 2 1.Rent Register 2. Occupancy 3.Summary of Calls Received 4. Operations 5.Westside Update 6.Closing Public Works effectively manages City-owned housing and strives to provide outstanding service to its tenants. Rent Register 3 Outstanding rent balance as of 9/1/2023, is $8,577.43 •Staff has resumed pre-pandemic practices for past due notifications •A letter will be sent to all tenants in City-owned housing informing them of the procedures and applicable late fees for Non-Payment or Untimely Payment of rent Occupancy Block Properties Occupied Unoccupied Furlong 10 10 No Vacancies 50th 8 8 No Vacancies Fruitland 6 6 No Vacancies Vernon 2 1 Applicant Selection Process On-Going* *Ready to occupy – Lottery was conducted at Regular VHC Meeting on June 14, 2023 Summary of Calls Received 5 Month Calls Rcvd Types of Calls Avg. Days To CompleteRepairsQuestionsHousing Inquiries Other June 23 8 8 0 0 0 < 1 day July 23 5 5 0 0 0 < 1 day Aug 23 6 6 0 0 0 < 1 day Totals 19 19 0 0 0 < 1 day Operations 6 •All service requests addressed •Reviewing processes and will bring an item to the December VHC Meeting to provide updates and discuss recommended changes, if any. Westside Update – Mixed Use Zoning 9/13/23 •Rezoning approved by City Council on 8/1/2023 (effective 8/31/2023) •Housing Element Update previously reviewed by VHC adopted by City Council on 9/5/2023 •Staff has met with interested property owners •Staff plans to distribute a targeted mailing for all property owners in zoning districts •Vernon Mixed-Use Zoning featured in Urbanize LA on 8/16/2023 Public Works: 1.Follows established VHC Policies and Procedures in management practices including filling vacancies via lottery 2.Actively inspects and maintains City-owned residential properties in accordance with best practices for landlords 3.Manages housing costs in a fiscally responsible manner within the budget approved by the City Council 4.Stays abreast of current issues impacting City-owned properties and tenants (environmental, rental assistance, etc.) 5.Engages tenants through proactive and legally compliant communications to inform of actions and invite feedback 6.Plans for the future of housing in Vernon. 8 In Closing... City Council Agenda Report Meeting Date:September 19, 2023 From:Todd Dusenberry, General Manager of Public Utilities Department:Public Utilities Submitted by:Adriana Ramos, Administrative Analyst Subject 2022 Power Source Disclosure Program Annual Report and Power Content Label Recommendation A. Ratify the submission to the California Energy Commission (CEC) of the attestation signed by Vernon Public Utilities’ General Manager, of the veracity of the 2022 Power Source Disclosure Program Annual Report; and B. Approve the 2022 Power Content Label and authorize its submission to the CEC. Background In 1997, the California Legislature adopted Senate Bill 1305, adding Article 5, titled “Electricity Generation Source Disclosure” (Article 5) to the California Code of Regulations. Under state law (Public Utilities Code Sections 398.4 and 398.5), retail suppliers of electricity must annually: 1) disclose to their end use customers the electricity sources for their sales to those customers in the form of a Power Content Label; and 2) report this same information, together with supporting documentation in verified form, to the CEC, in the form of a Power Source Disclosure Annual Report. In 2009, Senate Bill 1305 Article 5 and Assembly Bill 162 (Stats. 2009. Ch. 313) were tied together requiring the information used to calculate the Power Content Label for each calendar year be sent to the CEC as a Power Source Disclosure Annual report by June 1st and independently audited by October 1st. In lieu of an independent audit, an authorized agent of the City must submit to the CEC, under penalty of perjury attesting to the accuracy of the annual Power Source Disclosure Report. Vernon Public Utilities submitted the 2022 Public Source Disclosure Program Annual Report and the Power Content calculations to the CEC on June 22, 2023, with the staff attestation. Todd Dusenberry, General Manager of Public Utilities, is the authorized agent who has verified that the information submitted to the CEC was true and correct to his best knowledge. Effective October 31, 2016, the CEC changed its submission rules and now requires, not only an authorized agent to verify the information, but also that the City Council approve the Power Source Disclosure Program Annual Report (attachment 1) and the Power Content Label (attachment 2) at a public meeting. Upon City Council's approval of the Power Content Label, staff will submit the document to the CEC and will provide this information to customers by posting the “Power Content Label” on the City’s website (www.cityofvernon.org). Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. 2022 Power Source Disclosure Program Annual Report 2. 2022 Power Content Label Version: April 2023 If you have questions, contact Power Source Disclosure (PSD) staff at PSDprogram@energy.ca.gov or (916) 639-0573. NOTE: Information submitted in this report is not automatically held confidential. If your company wishes the information submitted to be considered confidential an authorized representative must submit an application for confidential designation (CEC-13), which can be found on the California Energy Commissions's website at https://www.energy.ca.gov/about/divisions-and-offices/chief-counsels-office. WEBSITE URL FOR PCL POSTING http;//cityofvernon.org Submit the Annual Report and signed Attestation in PDF format with the Excel version of the Annual Report to PSDprogram@energy.ca.gov. Remember to complete the Retail Supplier Name, Electricity Portfolio Name, and contact information above, and submit separate reports and attestations for each additional portfolio if multiple were offered in the previous year. CITY, STATE, ZIP Vernon, CA 90058 PHONE (323) 583-8811 ext 579 EMAIL tdusenberry@ci.vernon.ca.us NAME Todd Dusenberry TITLE General Manager of Vernon Public Utilities MAILING ADDRESS 4305 S. Santa Fe Avenue CONTACT INFORMATION 2022 POWER SOURCE DISCLOSURE ANNUAL REPORT For the Year Ending December 31, 2022 RETAIL SUPPLIER NAME City of Vernon: Vernon Public Utilities ELECTRICITY PORTFOLIO NAME VPU General Power Mix Retail suppliers are required to use the posted template and are not allowed to make edits to this format. Please complete all requested information. GENERAL INSTRUCTIONS Version: April 2023 1,142,055 904,334 237,721 - 488,184 - 416,150 322,821 0.2827 DIRECTLY DELIVERED RENEWABLES Facility Name Fuel Type State or Province WREGIS ID RPS ID N/A EIA ID Gross MWh Procured MWh Resold Net MWh Procured Adjusted Net MWh Procured GHG Emissions Factor (in MT CO2e/MWh) GHG Emissions (in MT CO2e)N/A Antelope DSR1 - Antelope DSR1 Solar California W5083 63125A 60186 64113 64,113 64,113 - - RE Astoria 2 - Astoria 2 Solar California W4931 62691A 59977 92,900 92,900 92,900 - - Puente Hills Biomass & biowa California W448 60290A 10472 37,863 37,863 37,863 0.0031 116 Mesquite Solar 3, LLC Solar Arizona W4959 62897A 60308 10,301 10,301 10,301 - - Desert Harvest 2 - Desert Harvest 2 Solar California W10627 64329A 64103 32,908 32,908 32,908 - - Ameresco Johnson Canyon - Ameresco Johnson CBiomass & biowa California W3397 61353A 58397 1,662 1,662 1,662 0.5559 924 Ameresco Keller Canyon - Ameresco Keller Canyo Biomass & biowa California W2071 61298A 56897 2,279 2,279 2,279 0.0028 6 Ameresco Ox Mountain - Ameresco Ox Mountain Biomass & biowa California W2033 60022A 56895 10,902 10,902 10,902 0.0028 30 Ameresco San Joaquin - Ameresco San Joaquin Biomass & biowa California W3883 62433A 58436 5,282 5,282 5,282 0.0028 15 Ameresco Santa Cruz Energy - Santa Cruz Biomass & biowa California W2014 61297A 56428 1,405 1,405 1,405 0.0033 5 EE Kettleman Land - Centaurus - EE Kettleman La Solar California W4695 62422A 59633 1,373 1,373 1,373 - - Elevation Solar C - Elevation Solar C Solar California W5298 63192A 59964 4,792 4,792 4,792 - - Frontier Solar - Crow Creek Solar I Solar California W4962 62248A 60039 1,402 1,402 1,402 - - Hayworth Solar - Hayworth Solar Solar California W4719 62744A 59009 2,017 2,017 2,017 - - High Winds - High Winds, LLC Wind California W229 60726A 56075 757 757 757 - - Spicer_1_Units - Spicer Meadow Project Eligible hydro California W1260 61580A 54554 146 146 146 - - Western Antelope Blue Sky Ranch B - Western An Solar California W5300 61518A 59961 2,273 2,273 2,273 - - Meikle Wind - Meikle Wind Wind British ColumW5189 63268A P151 2,908 2,908 2,908 - - Cape Scott Wind - Cape Scott Wind Wind British ColumW3959 60600A P149 1,236 1,236 1,236 - - Seneca Sustainable Energy - Seneca Sustainable Biomass & biowa Oregon W2045 61090A 57457 6,708 6,708 6,708 0.0206 138 Moose Lake Wind - Moose Lake Wind Wind British ColumW7518 64287A P152 319 319 319 - - Pennask Wind Farm - Pennask Wind Farm Wind British ColumW5499 64015A P153 76 76 76 - - Shinish Creek Wind Farm - Shinish Creek Wind Fa Wind British ColumW5500 64041A P160 93 93 93 - - Quality Wind - Quality Wind Wind British ColumW3160 62247A P154 1,772 1,772 1,772 - - Dokie Wind - Dokie Wind Wind British ColumW1992 61360A P150 1,549 1,549 1,549 - - FIRMED-AND-SHAPED IMPORTS Facility Name Fuel Type State or Province WREGIS ID RPS ID EIA ID of REC Source EIA ID of Substitute Power Gross MWh Procured MWh Resold Net MWh Procured Adjusted Net MWh Procured GHG Emissions Factor (in MT CO2e/MWh) GHG Emissions (in MT CO2e) Eligible for Grandfathered Emissions? Dokie Wind - Dokie Wind Wind BC W1992 61360A P150 Unspecified 3,869 3,869 3,869 0.4280 1,656 Quality Wind - Quality Wind Wind BC W3160 62247A P154 Unspecified 14,009 14,009 14,009 0.4280 5,996 - - #N/A - - #N/A - - #N/A SPECIFIED NON-RENEWABLE PROCUREMENTS Facility Name Fuel Type State or Province N/A N/A N/A EIA ID Gross MWh Procured MWh Resold Net MWh Procured Adjusted Net MWh Procured GHG Emissions Factor (in MT CO2e/MWh) GHG Emissions (in MT CO2e)N/A Malburg Generating Station Natural gas California 56041 487,802 487,802 487,802 0.4344 211,918 Gonzales Natural gas California 56039 383 383 383 0.7095 271 Palo Verde Nuclear Arizona 6008 92,427 92,427 92,427 - - Hoover Large hydro Nevada 154 18,809 18,809 18,809 - - - - #N/A - - #N/A Retail Sales (MWh) Net Specified Procurement (MWh) Unspecified Power (MWh) Procurement to be adjusted 2022 POWER SOURCE DISCLOSURE ANNUAL REPORT SCHEDULE 1: PROCUREMENTS AND RETAIL SALES For the Year Ending December 31, 2022 City of Vernon: Vernon Public Utilities VPU General Power Mix GHG Emissions Intensity (in MT CO2e/MWh) Net Specified Natural Gas Net Specified Coal & Other Fossil Fuels Net Specified Nuclear, Large Hydro, Renewables, and ACS Power GHG Emissions (excludes grandfathered emissions) Instructions: Enter information about power procurements underlying this electricity portfolio for which your company is filing the Annual Report. Insert additional rows as needed. All fields in white should be filled out. Fields in grey auto-populate as needed and should not be filled out. For EIA IDs for unspecified power or specified system mixes from asset-controlling suppliers, enter "Unspecified Power", "BPA",or "Tacoma Power" as applicable. For specified procurements of ACS power, use the ACS Procurement Calculator to calculate the resource breakdown comprising the ACS system mix. Procurements of unspecified power must not be entered as line items below; unspecified power will be calculated automatically in cell N9. Unbundled RECs must not be entered on Schedule 1; these products must be entered on Schedule 2. At the bottom portion of the schedule, provide the other electricity end-uses that are not retail sales including, but not limited to transmission and distribution losses or municipal street lighting. Amounts should be in megawatt-hours. Version: April 2023 - - #N/A - - #N/A - - #N/A PROCUREMENTS FROM ASSET-CONTROLLING SUPPLIERS Facility Name Fuel Type N/A N/A N/A N/A EIA ID Gross MWh Procured MWh Resold Net MWh Procured Adjusted Net MWh Procured GHG Emissions Factor (in MT CO2e/MWh) GHG Emissions (in MT CO2e)N/A - #N/A - #N/A - #N/A - #N/A END USES OTHER THAN RETAIL SALES MWh Municipal usage (lighting, city buidings)8,579.782 Version: April 2023 28,544 RETIRED UNBUNDLED RECS Facility Name Fuel Type State or Province RPS ID Total Retired (in MWh) Arena Drop Hydroelectric Wa Idaho 64324A 1507 Cedar Creek - Cedar Creek Wind Colorado 60822A 7507 Fargo Drop - Fargo Drop Hydroelectric Wa Idaho 64326A 3045 Portneuf River Hydroelectric - Lava Power PlaHydroelectric Wa Idaho 61701A 1302 Mora Drop - Mora Drop Hydroelectric Wa Idaho 64306A 3985 Quichapa 1 LLC - Quichapa 1 LLC Solar Utah 64214A 1316 Quichapa 2 LLC - Quichapa 2 LLC Solar Utah 64216A 754 Quichapa 3 LLC - Quichapa 3LLC Solar Utah 64215A 878 Sierra Pacific Burlington - Sierra Pacific BurlinBiomass Washington 60596A 812 Sierra Pacific Burlington - SPI Burlington Ons Biomass Washington 60596A 6808 Weed Cogen - Weed Powerhouse Onsite Loa Biomass California 60501A 630 Total Retired Unbundled RECs 2022 POWER SOURCE DISCLOSURE ANNUAL REPORT SCHEDULE 2: RETIRED UNBUNDLED RECS For the Year Ending December 31, 2022 City of Vernon: Vernon Public Utilities VPU General Power Mix INSTRUCTIONS: Enter information about retired unbundled RECs associated with this electricity portfolio. Insert additional rows as needed. All fields in white should be filled out. Fields in grey auto- populate as needed and should not be filled out. Version: April 2023 Adjusted Net Procured (MWh) Percent of Total Retail Sales Renewable Procurements 304,914 26.7% Biomass & Biowaste 66,101 5.8% Geothermal - 0.0% Eligible Hydroelectric 146 0.0% Solar 212,079 18.6% Wind 26,588 2.3% Coal - 0.0% Large Hydroelectric 18,809 1.6% Natural gas 488,184 42.7% Nuclear 92,427 8.1% Other - 0.0% Unspecified Power 237,721 20.8% Total 1,142,055 100.0% 1,142,055 623 2.5% Total Retail Sales (MWh) GHG Emissions Intensity (converted to lbs CO2e/MWh) Percentage of Retail Sales Covered by Retired Unbundled RECs 2022 POWER SOURCE DISCLOSURE ANNUAL REPORT SCHEDULE 3: POWER CONTENT LABEL DATA For the Year Ending December 31, 2022 City of Vernon: Vernon Public Utilities VPU General Power Mix Instructions: No data input is needed on this schedule. Retail suppliers should use these auto-populated calculations to fill out their Power Content Labels. Version: April 2023 Net MWh Procured N/A Resource Type Resource Mix Factors Resource-Specific Procurements from ACS Biomass & biowaste - Geothermal - Eligible hydroelectric - Solar 0.00 - Wind - Coal - Large hydroelectric 0.84 - Natural gas - Nuclear 0.11 - Other 0.01 - Unspecified Power 0.04 - Net MWh Procured N/A Resource Type Resource Mix Factors Resource-Specific Procurements from ACS Biomass & biowaste - Geothermal - Eligible hydroelectric - Solar - Wind - Coal - Large hydroelectric 0.89 - Natural gas - Nuclear 0.06 - Other - Unspecified Power 0.05 - Bonneville Power Administration ASSET CONTROLLING SUPPLIER RESOURCE MIX CALCULATOR Tacoma Power Instructions:Enter total net specified procurement of ACS system resources into cell A8 or A23. In Column E, the calculator will determine quantities of resource-specific net procurement for entry on Schedule 1. Version: April 2023 2022 POWER SOURCE DISCLOSURE ANNUAL REPORT ATTESTATION FORM For the Year Ending December 31, 2022 City of Vernon: Vernon Public Utilities VPU General Power Mix 2022 POWER CONTENT LABEL Vernon Public Utilities www.cityofvernon.org Greenhouse Gas Emissions Intensity (lbs CO2e/MWh)Energy Resources VPU General Power Mix 2022 CA Power Mix Eligible Renewable1 26.7%35.8% Biomass & Biowaste 5.8%2.1% 623 422 Geothermal 0.0%4.7% Eligible Hydroelectric 0.0%1.1% Solar 18.6%17.0% Wind 2.3%10.8% Coal 0.0%2.1% Large Hydroelectric 1.6%9.2% Natural Gas 42.7%36.4% Nuclear 8.1%9.2% Other 0.0%0.1% Unspecified Power2 20.8%7.1% TOTAL 100.0%100.0% Percentage of Retail Sales Covered by Retired Unbundled RECs3:0% 1The eligible renewable percentage above does not reflect RPS compliance, which is determined using a different methodology. 2Unspecified power is electricity that has been purchased through open market transactions and is not traceable to a specific generation source. 3Renewable energy credits (RECs) are tracking instruments issued for renewable generation. Unbundled renewable energy credits (RECs) represent renewable generation that was not delivered to serve retail sales. Unbundled RECs are not reflected in the power mix or GHG emissions intensities above. For specific information about this electricity portfolio, contact: Vernon Public Utilities 323-583-8811 For general information about the Power Content Label, visit: https://www.energy.ca.gov/programs-and- topics/programs/power-source-disclosure-program VPU General Power Mix 2022 CA Utility Average 0 200 400 600 800 1000 VPU General Power Mix 2022 CA Utility Average City Council Agenda Report Meeting Date:September 19, 2023 From:Todd Dusenberry, General Manager of Public Utilities Department:Public Utilities Submitted by:Adriana Ramos, Administrative Analyst Subject Services Agreement with ABB Motors and Mechanical Inc. (ABB) Recommendation A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use; B. Approve and authorize the City Administrator to execute a Services Agreement with ABB ABB, in substantially the same form as submitted, to procure spare parts for ABB’s GBA 1250 generator; for a total amount not-to-exceed $136,529.15 (consisting of $118,721 for parts and services, plus 15% or $17,808.15 for taxes and duties); and C. Authorize a contingency amount of ten-percent (10%) or $11,872, for any other expenses or costs not included in the proposal, and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary. Background The Malburg Generation Station (MGS) power plant is operationally required to offer full resource adequacy to the California Independent System Operator (CAISO). MGS is a 139MW 2x1 combined cycle generating station comprised of two Siemens SGT-800 Combustion Turbines coupled to an air/water-cooled ABB Type GBA 1250 A LG Synchronous Generator (GBA 1250). MGS undergoes a scheduled major generator maintenance outage every 60,000 equivalent operating hours or roughly 6 to 8 years, referred to as an “L4 inspection”, and this historically takes place in the fall or spring when electric demand is lower. The generators have accumulated approximately 60,000 equivalent operating hours since the last L4 inspection, which requires them to be serviced this coming fall. MGS is scheduled for a maintenance outage from December 1, 2023 through December 16, 2023. To ensure compliance with the CAISO and continued operation of the MGS power plant, it is essential to provide maintenance of ABB’s Combustion Turbine Generators (CTGs) during the scheduled outage. During the scheduled outage, both CTG-1 and CTG-2 generators will be fully disassembled for service, including removing the central rotor. During this inspection, many electrical and mechanical items will be serviced and/or replaced. Most of these parts can only be replaced during this type of major maintenance due to the required removal of major components to allow access to these parts. Therefore, all parts provided by ABB are planned to be consumed during this inspection, requiring all parts to be purchased in advance and available on-site and on time. The proposed Services Agreement between the City and ABB is exempt from competitive bidding pursuant to Sections 3.32.110 (A)(2) and (B)(1) of the Vernon Municipal Code (VMC), as the necessary parts can only be provided by ABB, the original equipment manufacturer. ABB is the world’s leading supplier of synchronous motors and generators. Staff recommends City Council approve the proposed Services Agreement to procure spare parts for ABB’s GBA 1250 generator, in the amount of $118,721, plus 15% or $17,808.15 for taxes and duties for a total of $136,529.15, as well as a contingency amount of ten-percent (10%) or $11,872, for any other expenses or costs not included in the proposal, for a combined total not-to-exceed $148,401.15. The proposed Services Agreement has been reviewed and approved as to form by the City Attorney’s Office. Fiscal Impact The fiscal impact is not-to-exceed $148,401.15 (including the contingency). Sufficient funds are available in the VPU Budget, Electric Fund, MGS, Gas Turbine Account No. 055-050-586- 529005 for the current fiscal year. Attachments 1. Services Agreement – ABB Motors and Mechanical Inc. — SERVICE AGREEMENT ABB Motion OneCare Optimizing the performance of your investment Document Name ABB Motion OneCare Agreement offer Document Type Agreement ABB Company Name MOSE ABB Sales Office ABB Motors & Mechanical - Los Angeles ABB Contact Name Chris Pate Customer Name City of Vernon Quote Reference Number 230724-31691 Customer Reference Number Quote Revision Number - Customer Contact Name Ian Everts Quote Release Date 8/1/2023 — ABB Motion OneCare The modular service agreement tailored to your needs solution.abb/motion-onecare — ABB Motion OneCare The modular service agreement tailored to your needs solution.abb/motion-onecare 118,721.00 USD The ABB Motion OneCare Agreement supports you to make better decisions for your installed base through services tailored to your needs. This quote includes services and maintenance activities regulated by the attached annexes. This quote is valid for 30 days from the Quote Release Date. The total price of the One-Off Services (as specified in this ABB Motion OneCare Agreement) is: These prices are net and do not include any taxes such as, VAT, stamp fees, customs duties or any other expenses or cost not expressly mentioned in this proposal. ABB Standard Terms and Conditions apply [THIS QUOTATION] or [SELLER’S ACCEPTANCE OF THIS ORDER] IS EXPRESSLY LIMITED TO, AND EXPRESSLY MADE CONDITIONAL ON, BUYER’S ACCEPTANCE OF ABB’S TERMS AND CONDITIONS OF SALE ATTACHED HERETO. A COPY OF THE GTC IS AVAILABLE AT www.abb.com. SELLER OBJECTS TO ANY DIFFERENT OR ADDITIONAL TERMS. chris.d.pate@us.abb.com mario.vargas@us.abb.com Customer Details City of Vernon4963 S. Soto St90058Vernon, CAUnited States of America Contact details Carlos Fandinoi ABB Contact Name Chris Patechris.d.pate@us.abb.com ABB Sales Office ABB Motors & Mechanical - Los Angeles12850 Florence Ave90670Santa Fe SpringsUnited States of America Quote Release Date: 8/1/2023 Dear Carlos Fandino Quote Reference Number: 230724-31691 Date ABB Motors & Mechanical - Los Angeles Carlos Fandino DateChris Pate Page 3 / 4 City of Vernon Lisa Pope, City Clerk ATTEST: Zaynah Moussa, City Attorney APPROVED AS TO FORM: 118,721.00 USD Quote Reference Number: 230724-31691— Annex 1 - Services One-Off services Motors Service Feature Price S0014 - Parts Kits Spare Parts for GBA 1250 118721 USD Spare Parts for GBA 1250: These parts are associated with GBA 1250 SN: 8266445, 8266392 Description ABB Part # Qty Set of shaft seals w fixing parts 3BSM005928-D 4 Air Hose 3BSM033045-1 8 Loctite 5922 200ml 12360012-202 2 Jacking oil hose kit 3BSM019105-A 8 Thyristor 3BSM000249-1 1 Control pulse unit 1500 3BSM037750-B 1 L4 Rotor Kit GBA/AMS 1250A 3BSM021021-A 2 Consumables 1250-1250A 3BSM021004-A 2 Taxes and Duties will be charged at a rate of 15% of the total cost. Shipping is included in the price . Delivery will be DDP. 118,721.00 Total price Page 4 / 4 GTCs of Sale (2022-11 U.S.) Page 1 of 7 ABB GENERAL TERMS AND CONDITIONS OF SALE (2022-01 U.S. MO) 1. General. The terms and conditions contained herein, together with any additional or different terms contained in a proposal by ABB Inc., ABB Motors and Mechanical Inc., or any other ABB affiliate (individually and collectively referred to herein as “ABB”) or any such quotation and/or invoice (“Proposal”), if any, submitted to Purchaser (which Proposal, policies, addendum(s), if any, submitted to Purchaser shall control over any conflicting terms), constitute the entire agreement (the "Agreement") between the parties with respect to the purchase order and supersede all prior communications and agreements regarding the purchase order. Acceptance by ABB of the purchase order, or Purchaser's acceptance of ABB's Proposal, is expressly limited to and conditioned upon Purchaser's acceptance of these terms and conditions, payment for or acceptance of any performance by ABB being acceptance. These terms and conditions may not be changed or superseded by any different or additional terms and conditions proposed by Purchaser to which terms ABB hereby objects. No changes to any provision set forth herein shall be effective unless agreed to by Purchaser and ABB’s authorized representatives in writing. Unless the context otherwise requires, the term "Equipment" as used herein means all of the equipment, parts, accessories sold, and all software and software documentation, if any, licensed to Purchaser by ABB ("Software") under the purchase order. Unless the context otherwise requires, the term "Services" as used herein means all labor, supervisory, technical, and engineering, installation, repair, consulting, or other services provided by ABB under the purchase order. As used herein, the term "Purchaser" shall also include the initial end user of the Equipment and/or services; provided, however, that Article 14(a) shall apply exclusively to the initial end user. 2. Prices. (a) Unless otherwise specified in writing, all Proposals expire thirty (30) days from the date thereof and may be modified or withdrawn by ABB before receipt of Purchaser’s conforming acceptance. All quoted prices are subject to revision at any time by ABB upon written notice in the event of any increase in supplier, foreign exchange fluctuations, currency regulations, raw material, energy costs, governmental actions such as tariffs, or other factors beyond ABB’s control until delivery of the Equipment. If ABB implements a general or industry specific price adjustment for any Equipment, all orders for such Equipment that are confirmed by ABB but not yet shipped as of the effective date of such adjustment shall be re-priced accordingly by ABB. (b) Unless otherwise stated herein, Services prices are based on ABB’s standard business hours (8 a.m. to 5 p.m. Monday through Friday in accordance with the applicable time zone where ABB is providing the Services excluding any ABB-observed holidays (each, a “Business Day”)). Overtime and Saturday hours will be billed at one and one-half (1 1/2) times the hourly rate; and Sunday hours will be billed at two (2) times the hourly rate; holiday hours will be billed at three (3) times the hourly rate. If a Services rate sheet is attached hereto, the applicable Services rates shall be those set forth in the rate sheet. Rates are subject to change without notice. (c) The price does not include any federal, state, or local property, license, privilege, sales, use, excise, gross receipts, or other like taxes, and any other fees of any kind assessed by a governmental authority, which may now or hereafter be applicable. Purchaser agrees to pay or reimburse any such taxes which ABB or its suppliers are required to pay or collect. If Purchaser is exempt from the payment of any tax or holds a direct payment permit, Purchaser shall, upon purchase order placement, provide ABB a copy, acceptable to the relevant governmental authorities of any such certificate or permit. (d) The price includes customs duties and other importation or exportation fees, if any, at the rates in effect on the date of ABB’s Proposal. Any change after that date in such duties, fees, or rates, shall increase the price by ABB's additional cost. All drawback of duties paid hereunder shall accrue to ABB, and Purchaser shall cooperate with ABB in obtaining such payment, including, but not limited to, furnishing ABB with reasonable supporting documentation as may be required by ABB. 3. Payment. (a) Unless specified to the contrary in writing by ABB, payment terms are net cash, payable without offset, in United States Dollars, 30 days from date of invoice by wire transfer to the account designated by ABB in the Proposal. ABB is not required to commence or continue its performance unless and until invoiced payments have been received in a timely fashion. For each day of delay in receiving required payments, ABB shall be entitled to a matching extension of the schedule for delivery of the Equipment and/or Services. In the event payment is due on a day that does not fall on a Business Day, payments shall be due on the last Business Day preceding the relevant date. ABB may issue at its sole discretion invoices to Purchaser in digital format via e-mail, and such invoices shall be deemed as originals. Purchaser shall ensure that ABB has accurate and current Purchaser contact information including a valid e-mail address. (b) If in the reasonable judgment of ABB, the financial condition of Purchaser at any time prior to delivery does not justify the terms of payment specified, ABB may require payment in advance, payment security satisfactory to ABB and suspend its performance until said advance payment or payment security is received or may terminate the purchase order, whereupon ABB shall be entitled to receive reasonable cancellation of warranty charges. If delivery is delayed by Purchaser, payment shall be due on the date ABB is prepared to make delivery. Delays in delivery or nonconformities in any installments delivered shall not relieve Purchaser of its obligation to accept and pay for remaining installments. (c) Without notice of default being required to that effect, Purchaser shall pay, in addition to the overdue payment, a late charge equal to the lesser of 1 1/2% per month or any part thereof or the highest applicable rate allowed by law on all such overdue amounts plus all direct costs incurred by ABB in collecting any such overdue amounts, including, but not limited to, ABB’s attorneys' fees and court costs. Any such late fees or expenses may be invoiced separately by ABB. If Purchaser fails to make payment of any amounts due under any purchase order and fails to cure such default, then ABB may by written notice, at its option, suspend its performance under the purchase order until such time as the full balance is paid or terminate the purchase order, as of a date specified in such notice. In the event of suspension, cancellation, or termination hereunder, ABB will be entitled to recover all costs for work performed to date, including, but not limited to, raw materials, labor, or parts expended in anticipation of fulfilling the purchase order, costs associated with suspension, cancellation or termination of the work and all other costs recoverable at law. 4. Changes. (a) No changes requested by Purchaser affecting the purchase order are binding on ABB until and unless such proposed changes are (i) first reviewed by ABB and (ii) the parties mutually agree on any resulting adjustments to affected provisions, including, but not limited to, price, schedule, and guarantees. (b) ABB may, at its expense, make such changes in the Equipment or Services as it deems necessary, in its sole discretion, to conform the GTCs of Sale (2022-01 U.S.) Page 2 of 7 Equipment or Services to the applicable specifications. If Purchaser objects to any such changes, ABB shall be relieved of its obligation to conform to the applicable specifications to the extent that conformance may be affected by such objection. 5. Delivery. (a) All Equipment manufactured, assembled, or warehoused in the continental United States is delivered FCA ABB point of shipment, Incoterms® 2020 unless otherwise mutually agreed in writing. Equipment shipped outside the continental United States is delivered FCA Incoterms® 2020 United States port of export unless otherwise mutually agreed in writing. Purchaser shall be responsible for any and all demurrage or detention charges. (b) If the scheduled delivery of Equipment is delayed by Purchaser or by Force Majeure, ABB may move the Equipment to storage for the account of and at the risk of Purchaser whereupon it shall be deemed to be delivered. (c) Delivery dates are estimates only and are not guaranteed by ABB. ABB shall not be liable for any loss or damage of any nature incurred by Purchaser due to a delay in delivery and/or loss or damage of any Equipment in transport to the relevant delivery point. Shipping and delivery dates are contingent upon Purchaser's timely delivery to ABB of any instructions, approvals, licenses, authorizations, or of any other documentation required for ABB's performance hereunder. (d) Claims for shortages or other errors in delivery must be made in writing to ABB within ten (10) days of delivery. Equipment may not be returned except with the prior written consent of and subject to terms specified by ABB. Claims for damage after delivery shall be made directly by Purchaser with the common carrier. (e) In the event Purchaser refuses to accept delivery of the Equipment delivered in accordance with the Agreement, Purchaser shall be responsible for any and all costs, fees, and expenses incurred by ABB, including, but not limited to, demurrage or storage. 6. Title & Risk of Loss. Except with respect to Software (for which title shall not pass, use being licensed) title to Equipment shall transfer to Purchaser upon delivery according to the applicable freight term. Notwithstanding any agreement with respect to delivery terms or payment of transportation charges, risk of loss or damage with respect to the sale of Equipment shall pass from ABB to Purchaser at delivery as defined in this Agreement. 7. Inspection, Testing and Acceptance. (a) Any inspection by Purchaser of Equipment on ABB's premises shall be scheduled in advance to be performed during ABB’s normal working hours and subject to any and all rules and regulations in place at the ABB premises. (b) If the purchase order provides for factory acceptance testing, ABB shall notify Purchaser when ABB will conduct such testing prior to shipment. Unless Purchaser states specific objections in writing within ten (10) days after completion of factory acceptance testing, completion of the acceptance test constitutes Purchaser's factory acceptance of the Equipment and its authorization for shipment. (c) If the purchase order provides for site acceptance testing, testing will be performed by ABB personnel to verify that the Equipment has arrived at site complete, without physical damage, and in good operating condition. Completion of site acceptance testing constitutes full and final acceptance of the Equipment. If, through no fault of ABB, acceptance testing is not completed within thirty (30) days after arrival of the Equipment at the site, the site acceptance test shall be deemed completed and the Equipment shall be deemed accepted. 8. Warranties and Remedies. (a) Equipment and Services Warranty. ABB warrants that Equipment (excluding Software, which is warranted as specified in paragraph (d) below) shall be delivered free of defects in material and workmanship and that Services shall be free of defects in workmanship. The Warranty Remedy Period for Equipment (excluding Software and Spare Parts) shall be as follows: (a) for Equipment sold by ABB Motors and Mechanical Inc., represented by its NEMA Motors division, twelve (12) months after installation or eighteen (18) months after date of manufacture, whichever occurs first, and (b) for all other Equipment, twelve (12) months after installation or eighteen (18) months after date of shipment, whichever first occurs. The Warranty Remedy Period for new spare parts shall end twelve (12) months after date of shipment. If the purchase order includes the sale of refurbished or repaired parts, the Warranty Remedy Period for such parts shall end ninety (90) days after date of shipment. The Warranty Remedy Period for Services shall end ninety (90) days after the date of completion of Services. (b) Equipment and Services Remedy. If a nonconformity to the foregoing warranty is discovered in the Equipment or Services during the applicable Warranty Remedy Period, as specified above, under normal and proper use and provided the Equipment has been properly stored, installed, operated and maintained and written notice of such nonconformity is provided to ABB promptly after such discovery and within the applicable Warranty Remedy Period, ABB shall, at its option, either (i) repair or replace the nonconforming portion of the Equipment or re-perform the nonconforming Services or (ii) refund the portion of the price applicable to the nonconforming portion of Equipment or Services. If any portion of the Equipment or Services so repaired, replaced or re-performed fails to conform to the foregoing warranty, and written notice of such nonconformity is provided to ABB promptly after discovery and within the original Warranty Remedy Period applicable to such Equipment or Services or thirty (30) days from completion of such repair, replacement or re- performance, whichever is later, ABB will repair or replace such nonconforming Equipment or re-perform the nonconforming Services. The original Warranty Remedy Period shall not otherwise be extended. (c) Exceptions. ABB shall not be responsible for providing temporary power, removal, installation, reimbursement for labor costs or working access to the nonconforming Equipment, including disassembly and re-assembly of non-ABB supplied equipment, or for providing transportation to or from any repair facility, or for any other expenses incurred in connection with the repair or replacement, all of which shall be at Purchaser's risk and expense. ABB shall have no obligation hereunder with respect to any Equipment which (i) has been improperly repaired or altered; (ii) has been subjected to misuse, negligence, or accident; (iii) has been used in a manner contrary to ABB's instructions; (iv) is comprised of materials provided by or a design specified by Purchaser; or (v) has failed as a result of ordinary wear and tear. Equipment supplied by ABB but manufactured by others is warranted only to the extent of the manufacturer’s warranty, and only the remedies, if any, provided by the manufacturer will be allowed. (d) Software Warranty and Remedies. ABB warrants that, except as specified below, the Software will, when properly installed, execute in accordance with ABB's published specification. If a nonconformity to the foregoing warranty is discovered during the period ending one (1) year after the date of shipment and written notice of such nonconformity is provided to ABB promptly after such discovery and within that period, including a description of the nonconformity and complete information about the manner of its discovery, ABB shall correct the nonconformity by, at its option, either (i) modifying or making available to the Purchaser instructions for modifying the Software; or (ii) making available at ABB's facility necessary GTCs of Sale (2022-01 U.S.) Page 3 of 7 corrected or replacement programs. ABB shall have no obligation with respect to any nonconformities resulting from (i) unauthorized modification of the Software or (ii) Purchaser-supplied software or interfacing. ABB does not warrant that the functions contained in the software will operate in combinations which may be selected for use by the Purchaser, or that the software products are free from errors in the nature of what is commonly categorized by the computer industry as "bugs". (e) THE FOREGOING WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES OF QUALITY AND PERFORMANCE, WHETHER WRITTEN, ORAL, OR IMPLIED, AND ALL OTHER WARRANTIES INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USAGE OF TRADE ARE HEREBY DISCLAIMED. THE REMEDIES STATED HEREIN CONSTITUTE PURCHASER’S EXCLUSIVE REMEDIES AND ABB’S ENTIRE LIABILITY FOR ANY BREACH OF WARRANTY. (f) Any information and/or recommendations provided by ABB are provided in good faith. Purchaser acknowledges and it agrees that it shall not rely on any recommendations or other statements provided by or on behalf of ABB regarding suitability of ABB Products and/or Services including, but not limited to, any Product and/or Service literature or other communication, including any information on ABB’s website. ABB makes no representation, warranty, or guarantee, express or implied, that any results described herein will be achieved during end-use conditions, or as to the effectiveness or safety of any design or application incorporating ABB’s Products and/or Services. Any and all users shall be responsible for determining whether ABB Products and/or are suitable for their purposes through end user testing and/or analysis. Nothing in any document or statement, written or verbal, shall be deemed to amend or waive any provision of this Agreement unless agreed upon in writing by an authorized representative of ABB. 9. Intellectual Property Indemnification. (a) ABB shall defend at its own expense any action brought against Purchaser alleging that the Equipment or the use of the Equipment to practice any process for which such Equipment is specified by ABB (a “Process”) directly infringes a patent in effect in the United States, an European Union member state or the country of the Site (provided there is a corresponding patent issued by the U.S., UK or an EU member state), or any copyright or trademark registered in the country of the Site and to pay all damages and costs finally awarded in any such action, provided that Purchaser has given ABB prompt written notice of such action, all necessary assistance in the defense thereof and the right to control all aspects of the defense thereof including the right to settle or otherwise terminate such action in behalf of Purchaser. (b) ABB shall have no obligation hereunder and this provision shall not apply to: (i) any other equipment or processes, including Equipment or Processes which have been modified or combined with other equipment or process not supplied by ABB; (ii) any Equipment or Process supplied according to a design, other than an ABB design, required by Purchaser; (iii) any products manufactured by the Equipment or Process; (iv) any use of the Equipment or Process contrary to ABB instructions; (v) any patent issued after the date hereof; or (vi) any action settled or otherwise terminated without the prior written consent of ABB. (c) If, in any such action, the Equipment is held to constitute an infringement, or the practice of any Process using the Equipment is finally enjoined, ABB shall, at its option and its own expense, procure for Purchaser the right to continue using said Equipment; or modify or replace it with non-infringing equipment or, with Purchaser's assistance, modify the Process so that it becomes non-infringing; or remove it and refund the portion of the price allocable to the infringing Equipment. THE FOREGOING PARAGRAPHS STATE THE EXCLUSIVE LIABILITY OF ABB AND EQUIPMENT MANUFACTURER FOR ANY INTELLECTUAL PROPERTY INFRINGEMENT. (d) To the extent that said Equipment or any part thereof is modified by Purchaser, or combined by Purchaser with equipment or processes not furnished hereunder (except to the extent that ABB is a contributory infringer) or said Equipment or any part thereof is used by Purchaser to perform a process not furnished hereunder by ABB or to produce an article, and by reason of said modification, combination, performance or production, an action is brought against ABB, Purchaser shall defend and indemnify ABB in the same manner and to the same extent that ABB would be obligated to indemnify Purchaser under this "Intellectual Property Indemnification" provision. 10. Waiver of Consequential Damages. In no event shall ABB, its suppliers or subcontractors be liable for special, indirect, incidental or consequential damages, whether in contract, warranty, tort, negligence, strict liability or otherwise, including, but not limited to, loss of profits or revenue, loss of data, loss of use, loss of use of any of the Equipment or any associated equipment, cost of capital, cost of substitute equipment, facilities or services, downtime costs, delays, and claims of customers of the Purchaser or other third parties for any damages. 11. Limitation of Liability. (a) ABB's aggregate liability for all claims whether in contract, warranty, tort, negligence, strict liability, or otherwise for any loss or damage arising out of, connected with, or resulting from this Agreement or the performance or breach thereof, or from the design, manufacture, sale, delivery, resale, repair, replacement, installation, technical direction of installation, inspection, operation, or use of any equipment covered by or furnished under this Agreement, or from any services rendered in connection therewith, shall in no case (except as provided in the section entitled "Intellectual Property Indemnification") exceed the purchase order price allocable to the Equipment or part thereof or Services which gives rise to the claim. (b) All causes of action against ABB arising out of or relating to this Agreement or the performance or breach hereof shall expire unless brought within one (1) year of the time of accrual thereof. (c) In no event, regardless of cause, shall ABB be liable for penalties or penalty clauses of any description or for indemnification of Purchaser or others for costs, damages, or expenses arising out of or related to the Equipment and/Services. 12. Laws and Regulations. ABB does not assume any responsibility for compliance with federal, state, or local laws and regulations, except as expressly set forth herein, and compliance with any laws and regulations relating to the operation or use of the Equipment or Software is the sole responsibility of the Purchaser. All laws and regulations referenced herein shall be those in effect as of the Proposal date. In the event of any subsequent revisions or changes thereto, ABB assumes no responsibility for compliance therewith. If Purchaser desires a modification as a result of any such change or revision, it shall be treated as a change per Article 4. Nothing contained herein shall be construed as imposing responsibility or liability upon ABB for obtaining any permits, licenses or approvals from any agency required in connection with the supply, erection, or operation of the Equipment. This Agreement shall in all respects be governed by, and construed, interpreted and enforced in accordance with the laws of the State of New York, USA, excluding its conflicts of laws rules and the provisions of the United Nations Convention on Contracts for the International Sale of Goods, and both parties hereby agree that any litigation concerning, arising out of, or related to this Agreement, GTCs of Sale (2022-01 U.S.) Page 4 of 7 whether claims are based on contract, tort, equity or otherwise, shall be conducted only in the state or federal courts functioning in the State of New York, Manhattan County and waive the defense of an inconvenient forum in respect to any such litigation. If any provision hereof, partly, or completely, shall be held invalid or unenforceable, such invalidity or unenforceability shall not affect any other provision or portion hereof and these terms shall be construed as if such invalid or unenforceable provision or portion thereof had never existed. 13. OSHA. ABB warrants that the Equipment will comply with the relevant standards of the Occupational Safety and Health Act of 1970 ("OSHA") and the regulations promulgated thereunder as of the date of the Proposal. Upon prompt written notice from the Purchaser of a breach of this warranty, ABB will replace the affected part or modify it so that it conforms to such standard or regulation. ABB's obligation shall be limited to such replacement or modification. In no event shall ABB be responsible for liability arising out of the violation of any OSHA standards relating to or caused by Purchaser's design, location, operation, or maintenance of the Equipment, its use in association with other equipment of Purchaser, or the alteration of the Equipment by any party other than ABB. 14. Software License. (a) ABB owns all rights in or has the right to sublicense all of the Software, if any, to be delivered to Purchaser under this Agreement. As part of the sale made hereunder Purchaser hereby obtains a limited license to use the Software, subject to the following: (i) the Software may be used only in conjunction with equipment specified by ABB; (ii) the Software shall be kept strictly confidential; (iii) the Software shall not be copied, reverse engineered, or modified; (iv) the Purchaser's right to use the Software shall terminate immediately when the specified equipment is no longer used by the Purchaser or when otherwise terminated, e.g. for breach, hereunder; and (v) the rights to use the Software are non-exclusive and non-transferable, except with ABB's prior written consent. (b) Nothing in this Agreement shall be deemed to convey to Purchaser any title to or ownership in the Software or the intellectual property contained therein in whole or in part, nor to designate the Software a "work made for hire" under the Copyright Act, nor to confer upon any person who is not a named party to this Agreement any right or remedy under or by reason of this Agreement. In the event of termination of this License, Purchaser shall immediately cease using the Software and, without retaining any copies, notes or excerpts thereof, return to ABB the Software and all copies thereof and shall remove all machine-readable Software from all of Purchaser's storage media. 15. Intellectual Property, Inventions, and Information. (a) “Intellectual Property Rights” means all current and future rights in copyrights, trade secrets, trademarks, mask works, patents, design rights, trade dress, and any other intellectual property rights that may exist anywhere in the world, including, in each case whether unregistered, registered or comprising an application for registration, and all rights and forms of protection of a similar nature or having equivalent or similar effect to any of the foregoing. “Technology” means all inventions, discoveries, ideas, concepts, methods, code, executables, manufacturing processes, unique compositions, mask works, designs, marks, and works of authorship fixed in the medium of expression, and materials pertaining to any of the preceding; whether or not patentable, copyrightable, or subject to other forms of protection. (b) ABB shall maintain all right, title and interest in any Technology and Intellectual Property Rights that ABB owned, created, conceived, or discovered prior to entering into this Agreement, or owns, creates, or discovers separately from the activities contemplated by this Agreement. Unless otherwise agreed in writing by ABB and Purchaser, ABB shall have all right, title and interest in any Technology and Intellectual Property Rights that ABB creates, conceives, or discovers in furtherance of this Agreement, and ABB shall have all right, title and interest in any Technology and Intellectual Property Rights embodied in the Equipment and Services. Any design, manufacturing drawings or other information submitted to the Purchaser remains the exclusive property of ABB. Purchaser shall not, without ABB's prior written consent, copy or disclose such information to a third party, unless required by a public information request from a governmental body. Such information shall be used solely for the operation or maintenance of the Equipment and not for any other purpose, including the duplication thereof in whole or in part. 16. Force Majeure. ABB shall neither be liable for loss, damage, detention or delay nor be deemed to be in default for failure to perform when prevented from doing so by causes beyond its reasonable control including, but not limited, to acts of war (declared or undeclared), delays attributable to outbreaks, epidemics and pandemics (including quarantine), acts of God, fire, flood, strike, labor difficulties, earthquake, explosion, terrorist threats or acts, civil unrest, national or regional emergency, acts or omissions of any governmental authority or of Purchaser, compliance with government regulations, insurrection or riot, embargo or other import and/or export restrictions, delays or shortages in transportation or inability to obtain necessary labor, utilities, equipment, transportation, machinery, services, raw materials component parts, and other materials, or manufacturing facilities from usual sources or from defects or delays in the performance of its suppliers or subcontractors due to any of the foregoing enumerated causes (each, a “Force Majeure” event). In the event ABB experiences a Force Majeure event, ABB shall be excused of its obligations to supply the Equipment and/or Services (and shall not be required to secure any such replacements). ABB, in its sole discretion, reserves the right to determine any allocation of Products and/or Services to its affiliates and customers (whether or not under contract). In the event of delay due to any such cause, the date of delivery will be extended by period equal to the delay plus a reasonable time to resume production, and the price will be adjusted to compensate ABB for such delay. For purposes of clarification, Buyer’s failure to pay for any Equipment or Services set forth in a purchase order shall not constitute a Force Majeure event. 17. Cancellation. Special order, custom designed, and made-to-order Equipment are non-cancelable and non-returnable. Any other purchase order may be cancelled by Purchaser only upon prior written notice and payment of termination charges as set forth in the cancellation schedule included in the Proposal or payment of, including but not limited to, the purchase price of the work performed prior to the effective date of notice of termination, the costs identified to the purchase order incurred by ABB for work not completed, and all expenses incurred by ABB attributable to the termination, plus a fixed sum of ten (10) percent of the final total price to compensate for disruption in scheduling, planned production and other indirect costs. 18. Termination. (a) No termination by Purchaser for material default shall be effective unless, within fifteen (15) days after receipt by ABB of Purchaser's written notice specifying such default, ABB shall have failed to initiate and pursue with due diligence correction of such specified default. GTCs of Sale (2022-01 U.S.) Page 5 of 7 (b) If the event of termination by Purchaser for ABB’s material default, ABB shall reimburse Purchaser the difference between that portion of the Agreement price allocable to the terminated scope and the actual amounts reasonably incurred by Purchaser to complete that scope, and Purchaser shall pay to ABB the portion of the Agreement price allocable to Equipment completed and any amounts due for Services performed before the effective date of termination. (c) ABB may terminate the Agreement (or any affected portion thereof) immediately if: (i) Purchaser becomes insolvent/bankrupt, (ii) if ABB reasonably believes Buyer’s creditworthiness has been adversely impacted, (iii) or materially breaches the Agreement, including, but not limited to, failure or delay in Purchaser making any payment when due, or fulfilling any payment conditions. (d) ABB may also terminate the Agreement upon written notice to Purchaser in the event Purchaser has encountered a sale of all or substantially all of its assets or a change of control of ownership. 19. Export Control. (a) Purchaser represents and warrants that the Equipment and Services provided hereunder, and the "direct product" thereof are intended for civil use only and will not be used, directly or indirectly, for the production of chemical or biological weapons or of precursor chemicals for such weapons, or for any direct or indirect nuclear end use. Purchaser agrees not to disclose, use, export, or re-export, directly or indirectly, any information provided by ABB, or the "direct product" thereof as defined in the Export Control Regulations of the United States Department of Commerce, except in compliance with such Regulations. (b) If applicable, ABB shall file for a U.S. export license, but only after appropriate documentation for the license application has been provided by Purchaser. Purchaser shall furnish such documentation within a reasonable time after purchase order acceptance. Any delay in obtaining such license shall suspend performance of this Agreement by ABB. If an export license is not granted or, if once granted, is thereafter revoked, or modified by the appropriate authorities, this Agreement may be canceled by ABB without liability for damages of any kind resulting from such cancellation. At ABB's request, Purchaser shall provide to ABB a Letter of Assurance and End-User Statement in a form reasonably satisfactory to ABB. 20. Bribery and Corruption (a) Purchaser hereby warrants that it will not, directly or indirectly, and it has no knowledge that other persons will, directly or indirectly, make any payment, gift or other commitment to its customers, to government officials or to agents, directors and employees of Seller or any other party in a manner contrary to applicable laws (including but not limited to the Corruption of Foreign Public Officials Act (Canada), the Foreign Corrupt Practices Act (United States) and, where applicable, legislation enacted by member States and signatories implementing the OECD Convention Combating Bribery of Foreign Officials) and shall comply with all relevant laws, regulations, ordinances and rules regarding bribery and corruption. (b) Nothing hereunder shall render Seller liable to reimburse Purchaser for any such consideration given or promised. (c) Purchaser’s material violation of any of the obligations contained in Section 19(a) above may be considered by Seller to be a material breach hereunder and shall entitle Seller to terminate this agreement with immediate effect and without prejudice to any further right or remedies on the part of Seller hereunder or applicable law. Purchaser shall indemnify Seller for all liabilities, damages, costs, or expenses incurred as a result of any such violation of the above-mentioned obligations and termination of this agreement. (d) Purchaser understands that Seller’s Code of Conduct is available for consultation online at http://www.abb.com/integrity. Purchaser agrees to perform its contractual obligations hereunder with substantially similar standards of ethical behavior as those found in Supplier’s Code of Conduct. (e) Seller has established the following reporting channels where Purchaser and its employees may report suspected violations of applicable laws, policies, or standards of conduct: Web portal: www.abb.com/integrity Telephone: number specified on the above Web portal Mail: address specified on the above Web portal 21. Assignment. Any assignment of this Agreement or of any rights or obligations under the Agreement without prior written consent of ABB shall be void. 22. Nuclear. Equipment and Services sold hereunder are not intended for use in connection with any nuclear facility or activity, and Purchaser warrants that it shall not use or permit others to use Equipment or Services for such purposes, without the advance written consent of ABB. If, in breach of this, any such use occurs, ABB (and its parent, affiliates, suppliers and subcontractors) disclaims all liability for any nuclear or other damage, injury or contamination, including without limitation any physical damage to a nuclear facility itself, resulting from a nuclear incident and, in addition to any other rights of ABB, Purchaser shall indemnify and hold ABB (and its parent, affiliates, suppliers and subcontractors) harmless against all such liability including, but not limited to, any physical damage to the nuclear facility or surrounding properties, if any. Consent of ABB to any such use, if any, will be conditioned upon additional terms and conditions that ABB determines to be acceptable for protection against nuclear liability including but not limited to the requirement that the Purchaser and/or its end user customer shall have complete insurance protection against liability and property damage including without limitation physical damage to a nuclear facility itself or any surrounding properties, if any, resulting from a nuclear incident and shall indemnify ABB, its subcontractors, suppliers and vendors against all claims resulting from a nuclear incident including, but not limited to, any physical damage to the nuclear facility. 23. Resale. If Purchaser resells any of the Equipment or Services, the sale terms shall limit ABB's liability to the buyer to the same extent that ABB's liability to Purchaser is limited hereunder. Additionally, if the end- user intends to use the Equipment or Services in connection with any nuclear facility or activity, the Purchaser shall require the end-user to comply with the financial requirements under Price-Anderson Act (PAA) and secure a written release of liability which flows from the end-user to the benefit of ABB. 24. Environmental, Health and Safety Matters. (a) Purchaser shall be obligated to maintain safe working conditions at its facility or location (the “Site”), including the implementing of appropriate procedures regarding hazardous materials, confined space entry, and energization and de-energization of power systems (electrical, mechanical, and hydraulic) using safe and effective lock- out/tag-out (“LOTO”) procedures including physical LOTO or a mutually agreed upon alternative method. (b) Purchaser shall immediately advise ABB in writing of all applicable Site-specific health, safety, security and environmental requirements and procedures. Without limiting Purchaser’s responsibilities hereunder, ABB has the right but not the obligation to, from time to time, review, audit and inspect applicable health, safety, security and environmental documentation, procedures, and conditions at the Site. GTCs of Sale (2022-01 U.S.) Page 6 of 7 (c) If, in ABB’s reasonable opinion, the health, safety, or security of personnel or the Site is, or is likely to be, imperiled by security risks, the presence of or threat of exposure to Hazardous Materials, or unsafe working conditions, ABB may, in addition to other rights or remedies available to it, remove some or all of its personnel from Site, suspend performance of all or any part of the purchase order, and/or remotely perform or supervise work. Any such occurrence shall be considered a Force Majeure event. Purchaser shall reasonably assist in ensuring the safe departure of personnel from the Site. (d) Purchaser shall not require or permit ABB’s personnel to operate Purchaser’s equipment at Site. (e) Purchaser will make its Site medical facilities and resources reasonably available to ABB personnel who need medical attention. (f) ABB has no responsibility or liability for the pre-existing condition of Purchaser’s equipment or the Site, which is the sole responsibility of Purchaser. Prior to ABB starting any work at Site, Purchaser will provide documentation that identifies the presence and condition of any Hazardous Materials existing in or about Purchaser’s equipment or the Site that ABB may encounter while performing under this Agreement. The provision of such documentation shall in no way release Purchaser from its responsibility for said conditions. Purchaser shall disclose to ABB industrial hygiene and environmental monitoring data regarding conditions that may affect ABB’s work or personnel at the Site. Purchaser shall keep ABB informed of changes in any such conditions. (g) If ABB discovers conditions that differ to those represented by Purchaser and such conditions cause an increase in ABB's cost of, or the time required for, performance of any part of the work under the Agreement, an equitable adjustment in price and schedule shall be made. (h) If ABB encounters Hazardous Materials in Purchaser’s equipment or at the Site that require special handling or disposal, ABB is not obligated to continue work affected by the hazardous conditions. In such an event, Purchaser shall at its sole cost and expense eliminate the hazardous conditions in accordance with applicable laws and regulations so that ABB’s work under the Agreement may safely proceed, and ABB shall be entitled to an equitable adjustment of the price and schedule to compensate for any increase in ABB’s cost of, or time required for, performance of any part of the work. Purchaser shall properly store, transport, and dispose of all Hazardous Materials introduced, produced, or generated in the course of ABB’s work at the Site. (i) Purchaser shall indemnify ABB for any and all claims, damages, losses, and expenses arising out of or relating to any Hazardous Materials which are or were (i) present in or about Purchaser’s equipment or the Site prior to the commencement of ABB’s work, (ii) improperly handled or disposed of by Purchaser or Purchaser’s employees, agents, contractors, or subcontractors, or (iii) brought, generated, produced, or released on Site by parties other than ABB. 25. Confidentiality. (a) ABB and Purchaser (as to information disclosed, the “Disclosing Party”) may each provide the other party (as to information received, the “Receiving Party”) with Confidential Information in connection with this Agreement. “Confidential Information” means (a) information that is designated in writing as “confidential” or “proprietary” by Disclosing Party at the time of written disclosure, and (b) information that is orally designated as “confidential” or “proprietary” by Disclosing Party at the time of oral or visual disclosure and is confirmed to be “confidential” or “proprietary” in writing within fifteen (15) days after the oral or visual disclosure. In addition, prices for Products and Services shall be considered ABB’s Confidential Information. (b) Receiving Party agrees: (i) to use the Confidential Information only in connection with the Agreement and use of Products and Services, (ii) to take reasonable measures to prevent disclosure of the Confidential Information to third parties, and (iii) not to disclose the Confidential Information to a competitor of Disclosing Party. Notwithstanding these restrictions, each party shall permit access to the other's Confidential Information only to its employees who: (i) reasonably require access to Confidential Information for purposes approved by this Agreement, and (ii) have undertaken a binding obligation of confidentiality with respect to the confidential information of others entrusted to him or her, and (iii) have been apprised of the confidentiality obligations hereunder. ABB may disclose Confidential Information to its affiliates and subcontractors in connection with performance of the purchase order. A Receiving Party may only disclose Confidential Information to any other third party with the prior written permission of Disclosing Party, and in each case, only so long as the Receiving Party obtains a non-disclosure commitment from any such third party that prohibits disclosure of the Confidential Information and provided further that the Receiving Party remains responsible for any unauthorized use or disclosure of the Confidential Information. Receiving Party shall upon request return to Disclosing Party or destroy all copies of Confidential Information except to the extent that a specific provision of the Agreement entitles Receiving Party to retain an item of Confidential Information. ABB may also retain one archive copy of Purchaser’s Confidential Information. (c) The obligations under this Article 25 shall not apply to any portion of the Confidential Information that: (i) is or becomes generally available to the public other than as a result of disclosure by Receiving Party, its representatives or its affiliates; (ii) is or becomes available to Receiving Party on a non-confidential basis from a source other than Disclosing Party when the source is not, to the best of Receiving Party’s knowledge, subject to a confidentiality obligation to Disclosing Party; (iii) is independently developed by Receiving Party, its representatives or affiliates, without reference to the Confidential Information; (iv) is required to be disclosed by law or valid legal process provided that the Receiving Party intending to make disclosure in response to such requirements or process shall promptly notify the Disclosing Party in advance of such disclosure and reasonably cooperate in attempts to maintain the confidentiality of the Confidential Information. (d) As to any individual item of Confidential Information, the restrictions under this Article 25 shall expire five (5) years after the date of disclosure. This Article 25 does not supersede any separate confidentiality or nondisclosure agreement signed by the parties. 26. Non-Survival. The following Articles shall not survive termination or cancellation of this Agreement: 5, 7, 8, 17 and 18. All other Articles shall survive the termination or cancellation of the Agreement. 27. Entire Agreement. This Agreement constitutes the entire agreement between ABB and Purchaser. There are no agreements, understandings, restrictions, warranties, or representations between ABB and Purchaser other than those set forth herein or herein provided. As stated in Article 1 of this Agreement, ABB's Proposal, policies, addendum(s), if any, submitted to Purchaser, shall control over any conflicting terms. ABB specifically rejects any exceptions to this Agreement, Proposals, polices, and/or addendum(s) on the face of any purchase order. Purchaser shall advise ABB in writing of all conflicts, errors, omissions, or discrepancies among the Proposal, policies, addendum(s) and this Agreement immediately upon discovery. This Agreement shall supersede any standard, preprinted terms and conditions that are automatically attached to purchase orders issued by Purchaser. GTCs of Sale (2022-01 U.S.) Page 7 of 7 28. US Government Contracts. (a) This Article 28 applies only if the Agreement is for the direct or indirect sale of any Equipment and/or Services to any agency of the U.S. government and/or is funded in whole or in part by any agency of the U.S. government. (b) Purchaser agrees that all Equipment and Services provided by ABB meet the definition of “commercial-off-the-shelf” (“COTS”) or “commercial item” as those terms are defined in Federal Acquisition Regulation (“FAR”) 2.101. Purchaser agrees, consistent with FAR 12.212, that commercial computer software and commercial computer software documentation are licensed under ABB’s Software License. To the extent the Buy America(n) Act, Trade Agreements Act, or other domestic preference requirements are applicable to this Agreement, the country of origin of Equipment is unknown unless otherwise specifically stated by ABB in this Agreement. Purchaser agrees any Services offered by ABB are exempt from the Service Contract Act of 1965 (FAR 52.222-41). The version of any applicable FAR clause listed in this Article 28 shall be the one in effect on the effective date of this Agreement. (c) If Purchaser is an agency of the U.S. Government, then as permitted by FAR 12.302, Purchaser agrees that all paragraphs of FAR 52.212-4 (except those listed in 12.302(b)) are replaced with these Terms and Conditions. Purchaser further agrees the subparagraphs of FAR 52.212-5 apply only to the extent applicable for sale of COTS and/or commercial items and as appropriate for the Agreement price. (d) If Purchaser is procuring the Equipment or Services as a contractor, or subcontractor at any tier, on behalf of any agency of the U.S. Government, then Purchaser agrees that FAR 52.212-5(e) or 52.244-6 (whichever is applicable) applies only to the extent applicable for sale of COTS and/or commercial items and as appropriate for the purchase order price. 29. Data Protection. (a) The parties agree that the protection of personal data is very important. If Purchaser discloses personal data to ABB, ABB shall comply with all applicable data protection laws and regulations. Purchaser shall comply with all applicable data protection laws and regulations in respect of any personal data it receives from ABB in the course of receiving the Equipment or Services. (b) The parties agree that neither will withhold or delay its consent to any changes to this clause which are required to be made in order to comply with applicable data protection laws and regulations and/or with guidelines and order from any competent supervisory authority, and their application to the Equipment or Services from time to time and agrees to implement any such changes at no additional cost to the other party. (c) The parties acknowledge that the processing of personal data in accordance with this purchase order may require the conclusion of additional data processing agreements or additional data protection agreements. If and to the extent such additional data processing agreements or additional data protection agreements are not initially concluded as part of the purchase order, the parties shall, and shall ensure that their relevant affiliates or subcontractors shall, upon the other’s request promptly enter into any such agreement with an affiliate, as designated by the other party and as required by mandatory law or a competent data protection or other competent authority. 4 2 5 City Council Agenda Report Meeting Date:September 19, 2023 From:Freddie Agyin, Director of Health and Environmental Control Department:Health and Environmental Control Submitted by:Veronica Petrosyan, Deputy Director of Health and Environmental Control Subject Memorandum of Understanding (MOU) with Dyrt Labs, Inc. (Dyrt) Recommendation A. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; even if the action was considered a project under CEQA, it would be exempt in accordance with CEQA Guidelines Section 15308, because the composting pilot program is being carried out by a regulatory agency to maintain, restore, or enhance the environment, where the regulatory process includes procedures to protect the environment; and B. Approve and authorize the City Administrator to execute the MOU with Dyrt, in substantially the same form as submitted, for a composting pilot project for a three-month term with an option to extend the MOU for an additional three months for a total six-month pilot term. Background Signed into law in 2016, Senate Bill 1383 (SB 1383) is a statewide effort to reduce emissions of short-lived climate pollutants, which include greenhouse gases such as methane. Since the impacts of such pollutants are especially strong over the short term, efforts to reduce current emissions can have an immediate beneficial impact on climate change and public health. As landfills are a major source of methane, reducing the amount of organic waste that ends up in landfills is critical to reducing methane emissions. Accordingly, SB 1383 regulations aim to reduce organic waste disposal 75% by 2025 and recover at least 20% of currently disposed surplus food for consumption. SB 1383 requires all California jurisdictions, including the City of Vernon, to implement mandatory organic recycling programs aimed at residential and commercial solid waste generators. Jurisdictions are to report on program implementation and maintain records that demonstrate how they are complying with the law. To meet its SB 1383 procurement target goals and assist Vernon food manufacturers/producers in meeting SB 1383 organic waste diversion goals, the City would like to partner with Dyrt Labs, Inc. (Dyrt) in a cost-neutral composting pilot initiative that will include customized tracking software and use of Dyrt’s proprietary composting equipment. Dyrt provides a cost-effective solution for food producers to divert food waste from landfills and a turnkey waste tracking and organic management platform to show compliance with SB 1383 requirements. Dyrt offers in-vessel composting systems with data analytics to process food waste at the source. The proposed composting pilot project will consist of the following: 1. Waste stream tracking software specific to the City, businesses, and residential units. 4 2 5 2. Platform connecting businesses with service providers to manage all waste streams including but not limited to municipal solid waste, recycling, organics, and hazardous waste. 3. Residential food waste collection for the 75 residential households located within city limits and processing at one (1) community compost site for residential food waste management and public educational events located at Vernon Village Park, 4675 E 52nd Dr, Vernon, CA 90058. 4. Dyrt composter, made available to private businesses at a discounted rate of 20% under a purchase or lease agreement. Staff recommends approval of the MOU with Dyrt to pilot the food waste management platform that provides visibility and simplicity for large-scale food manufacturers/producers while assisting the City with SB 1383 compliance. The MOU has been approved as to form by the City Attorney’s Office. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Memorandum of Understanding with Dyrt Labs, Inc. 1 of 4 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING (MOU), dated as of September 19, 2023, sets forth certain nonbinding understandings and binding agreements between Dyrt Labs, Inc. (Dyrt), a Delaware corporation, and the City of Vernon (City), a California charter City and California municipal corporation, relating to a pilot project (Pilot) regarding composting activity in the City (Relationship). Dyrt and City are sometimes referred to individually as a “Party” and collectively as the “Parties”. 1. Enforceability of MOU. This MOU represents a shared goal of facilitating sustainability and composting activity in the City. Except as specifically set forth in Section 3 “Binding Agreements”, which shall be binding on the Parties in accordance with its terms, this MOU does not constitute a legally binding or enforceable agreement or commitment of either Party, nor does this MOU mandate any budgetary expenditures on behalf of the City. Any future contract for City composting or related services will be subject to applicable City procurement and/or competitive selection procedures set forth in Vernon Municipal Code Chapter 3.32. 2. Nonbinding Understandings. This Section 2 sets forth the nonbinding understandings of the Parties with respect to the Relationship. It is the present intention of the Parties that Dyrt and City will enter into a Relationship on the terms and conditions described in this Section 2. a. Pilot Project. The Pilot with the City includes development of a Web-based software service (Dyrt Software) designed to meet the City’s specifications relating to the processing, diversion, compliance tracking, finance, and customer engagement of the City’s composting and organic waste stream. In addition, the pilot will provide priority access to Dyrt’s proprietary hardware (Dyrt Composter) for use within City limits. The Parties acknowledge and agree that nothing in this MOU is intended to supplant or supersede processes and requirements in place for the collection of solid waste or waste hauling as set forth in City Municipal Code or state law. Dyrt acknowledges and agrees that it is not a solid waste handler/hauler as defined by Vernon Municipal Code Chapter 8.12 and that nothing in this MOU grants Dyrt a franchise or contract for waste handling services within the City. i. Term. The three (3) month pilot term (Initial Term) of this MOU shall commence on October 1, 2023, and shall continue until December 31, 2023. The Parties may mutually agree at least thirty (30) days before the end of the Initial Term to extend this MOU for an additional three (3) months, for a total six (6) month Pilot Term. Such extension must be in writing. ii. Dyrt Responsibilities. 1. Dyrt will work with City to develop and customize the Dyrt Software to serve City’s waste stream tracking needs relating to composting and organic waste. a. The City will be provided access to the Dyrt Software for the above purposes, and to view and manage applicable Dyrt Composters. 2. One Dyrt Composter or Community Compost Operation will be placed at Vernon Village Park, 4675 E 52nd Dr, Vernon, CA Memorandum of Understanding with Dyrt Labs, Inc. 2 of 4 90058 to be used for residential food waste collection for the 75 residential households within city limits, and will also be used for public educational events. 3. One or more Dyrt Composters will be placed at 2221 E 55th St, Vernon, CA 90058, and utilized for processing of organic waste from various sources within the city limits or within 5 miles of city limits. 4. Dyrt maintains the right to establish rates for the city and businesses which are comparable to rates offered to other government entities and businesses in and around Los Angeles County for the same or similar services. 5. Dyrt will maintain commercially reasonable levels of insurance appropriate for its business and operations. iii. City Responsibilities. 1. The above Dyrt responsibilities will be provided at no cost to the City. 2. City will cooperate and work with Dyrt to support the development of the Dyrt Software as described above. 3. City will provide the locations described above for siting Dyrt Composters, including any required electricity and infrastructure as the parties agree. 3. Binding Agreements. This Section 3 shall constitute a legally binding and enforceable agreement between the Parties. The Parties agree as follows: a. Publicity. i. City acknowledges that Dyrt intends to use and share this MOU with the Los Angeles Cleantech Incubator (LACI) to support an application for a LACI Pilot Program, and may also use and share this MOU and describe its terms in its reasonable discretion for additional grants and pilots, and for its fundraising, promotional and/or marketing purposes. b. Intellectual Property. All right, title, and interest to the Dyrt Software and all modifications, enhancements, and derivatives works thereof, and all associated graphics, user interfaces, logos and trademarks reproduced through the Dyrt Software, shall remain the sole and exclusive property of Dyrt. This MOU does not grant City any intellectual property license or rights in or to the Dyrt Software or any of its components, except to the limited extent that such rights are necessary for City’s use of the Software as specifically authorized by this MOU and in accordance with any Terms of Use associated with the Dyrt Software. City recognizes that the Dyrt Software and its components are protected by copyright and other laws. City hereby unconditionally and irrevocably assigns to Dyrt, its entire right, title and interest in and to any intellectual property rights that City may now or hereafter have in or relating to the Dyrt Software (including any rights in derivative works or patent improvements), whether held or acquired by operation of law, contract, assignment or otherwise, including as a result of input provided by City as a result of the activities contemplated in the Pilot or otherwise. Memorandum of Understanding with Dyrt Labs, Inc. 3 of 4 c. Costs and Expenses. Each Party shall be responsible for all of its costs and expenses associated with this MOU. d. Term and Termination. The rights and obligations of the Parties contained in this MOU shall expire three (3) months from the date hereof, unless extended as provided in Section 2(a)(i). Either Party may terminate this MOU upon thirty (30) days written notice without any obligation or liability to the other party, provided, however, that Sections 3(b) (Intellectual Property) and 3(e) (Governing Law) shall survive such termination. e. Governing Law. This MOU shall be governed by and construed in accordance with the internal laws of the State of California, without giving effect to any choice or conflict of law provision or rule (whether of the State of California or any other jurisdiction) that would cause the application of laws of any jurisdiction other than those of the State of California. f. Counterparts. This MOU may be executed in counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one agreement. Memorandum of Understanding with Dyrt Labs, Inc. 4 of 4 IN WITNESS WHEREOF, the Parties hereto have executed this MOU as of the date set forth above. DYRT DYRT LABS, INC By _________________ Name: Lee Robinson Title: CEO By: ________________ Name: Title: Address: 28987 Palos Verdes Dr E Rancho Palos Verdes, CA 90275 CITY CITY OF VERNON By __________________ Name: Carlos R. Fandino, Jr. Title: City Administrator ATTEST: ______________________ Lisa Pope, City Clerk APPROVED AS TO FORM: _______________________ Zaynah N. Moussa, City Attorney Address: 4305 Santa Fe Avenue Vernon, CA 90058 City Council Agenda Report Meeting Date:September 19, 2023 From:Robert Sousa, Chief of Police Department:Police Submitted by:Donna Aggers, Records Manager Subject Professional Services Agreement with CentralSquare Technologies, LLC (CentralSquare) for Dispatch and Mobile Software Recommendation Approve and authorize the City Administrator to execute a Professional Services Agreement with CentralSquare, in substantially the same form as submitted, for a Public Safety Software System for a total amount not-to-exceed $582,117, for a three-year term. Background The Vernon Police Department (VPD) utilizes various software systems and tools to conduct its daily operations and remain compliant with state and federal reporting mandates. The Mobile Systems used in the field, Computer Aided Dispatch (CAD) System, and Records Management System (RMS) are all critical in enabling the VPD to receive and respond to calls timely and to collect and share critical information about each call. VPD’s current Mobile System and CAD System (both in place since 1999) are no longer supported by their respective providers, as new versions are available. These systems are at the end of their serviceable life and are no longer capable of handling upgrades. Additionally, there is limited communication/data transfer capability between the current Mobile and CAD systems with the RMS. Thus, VPD looked to transition from the use of individual applications to a comprehensive system that could include Mobile systems, CAD and RMS as an all-in-one product. In July 2023, the Department issued a Request for Proposals (RFP) seeking proposals for a Public Safety Software System. Pursuant to Vernon Municipal Code (VMC) Section 3.32.080, the RFP was reviewed by the City Attorney and approved by the City Administrator. The RFP was posted on PlanetBids and emailed to five qualified vendors as required by VMC Section 3.32.130. In response to the RFP, two proposals were received by the July 31, 2023 deadline. The written proposals were subject to a review process by a panel of staff with extensive knowledge of the City’s Public Safety Software System requirements. Individual scores were applied by members of the selection panel using the weighted evaluation criteria set forth in the RFP. Once the scores were reviewed, CentralSquare held the top score. Utilizing the Pro-Suite software and hardware as proposed by CentralSquare in response to the RPF, will increase the overall efficiency of department operations. CentralSquare’s Pro-Suite provides various advantages for the VPD including increased functionality and reporting capabilities, as well as seamless communication and the ability to transfer information between dispatch, officers in the field, and records. Transitioning to a new system would also decrease the demand for Information Technology staff to maintain the currently unsupported applications, as the proposed Pro-Suite software and hardware package will be maintained by CentralSquare under an annual subscription. The subscription service will include updates, upgrades, system down issue handling, and hardware failure replacements. Based on the results of the RFP, staff recommends approval of a three-year agreement with CentralSquare to provide a Public Safety Software System for the City. CentralSquare met all the RFP criteria, including qualifications, responsiveness to the RFP, and references. CentralSquare has been an industry leader in public safety technology since 2003, serving over 8,000 organizations across North America. The proposed agreement has been reviewed and approved as to form by the City Attorney’s Office. Fiscal Impact The fiscal impact is not-to-exceed $582,117. Sufficient funds are available in General Fund, IT Department, Repairs & Maintenance - IT Account No. 011-010-110-529110 for the current fiscal year and will be budgeted in subsequent years. Attachments 1. CentralSquare Agreement SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND CENTRALSQUARE TECHNOLOGIES, LLC FOR A PUBLIC SAFETY SOFTWARE SYSTEM COVER PAGE Contractor: CentralSquare Technologies, LLC Responsible Principal of Contractor: Bret Kleber, Account Executive Notice Information - Contractor: CentralSquare Technologies, LLC 1000 Business Center Drive Lake Mary, FL 32746 Attention: Legal Department Telephone: (800) 727-8088 Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Robert Sousa, Police Chief Telephone: (323) 587-5171 Commencement Date: September 19, 2023 Termination Date: September 18, 2026 Consideration: Total not to exceed $582,116.76 (includes all applicable sales tax); and more particularly described in Exhibit B Records Retention Period Three (3) years, pursuant to Section 11.20 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND CENTRALSQUARE TECHNOLOGIES, LLC FOR A PUBLIC SAFETY SOFTWARE SYSTEM This Agreement is made between the City of Vernon, a California charter City and California municipal corporation (“City”), and CentralSquare Technologies, LLC, a limited liability company (“Contractor”). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on September 19, 2023. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the City’s Request for Proposals issued on or about July 6, 2023, and titled Public Safety Software System, and Contractor's proposal to the City ("Proposal") dated July 31, 2023, Exhibit “A”, a copy which is attached to and incorporated into this Agreement by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 2.4 DELIVERY. 2.4.1 Software. The Software shall be delivered in executable object code form only. Contractor shall initially deliver and install copies of the Software as set forth in the Statement of Work, in the quantities set forth in Exhibit B. Except as stated in Exhibit E: Maintenance Agreement, Contractor shall not be responsible for providing any updates, enhancements, modifications, revisions, additions, replacements, conversions or maintenance to the Software. 2.4.2 Server Hardware. Contractor shall ship Server Hardware provided under this Agreement as set forth in Exhibit B to City’s location at a mutually agreeable time in the project timeline. Items shipped via commercial carrier are FOB destination at the fixed price stated in Exhibit B. It shall be City’s responsibility to install all Hardware, and Server Hardware, as well as to perform proper facility preparation and maintenance (such as appropriate uninterrupted power, air conditioning, space, electrical drops, security, network equipment, network drops, etc.) not specified in this Agreement as being provided by Contractor, but necessary to accommodate equipment as specified in the Statement of Work before, during, and after installation. CentralSquare Technologies LLC Agreement Page 2 of 174 ________________________ 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Agreement. 3.2 Contractor shall not subcontract any services to be performed by it under this Agreement without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Agreement shall commence on September 19, 2023, and it shall continue until September 18, 2026, unless terminated at an earlier date pursuant to the provisions thereof. Upon mutual written agreement and amendment of this Agreement, the parties may negotiate two (2) one-year renewal terms, for a cumulative five (5) year term. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Agreement, shall not exceed $582,116.76 without the prior authorization of the City, as appropriate, and written amendment of this Agreement. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Agreement. Materials shall be of the highest quality. The above Agreement fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: CentralSquare Technologies LLC Agreement Page 3 of 174 ________________________ 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. CentralSquare Technologies LLC Agreement Page 4 of 174 ________________________ 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. Notwithstanding the foregoing, the aggregate liability of Contractor for any reason and upon any cause of action of claim, including, without limitation, Contractor’s obligation to indemnify and hold harmless under this agreement, shall be limited to direct damages which shall not exceed (i) the amount of the fees paid for the portion of the System giving rise to such claims in the aggregate, including, without limitation, breach of contract, breach of warranty, indemnity, negligence, strict liability, misrepresentations, and other torts; or (ii) for claims arising under annual maintenance, the amount of the maintenance fees paid for the term in which the claim arises. This limitation of liability shall not include or limit any required payment(s) due to or on behalf of City based on applicable insurance coverage. IN NO EVENT SHALL EITHER PARTY, THEIR SUBCONTRACTORS OR SUPPLIERS BE LIABLE WHETHER IN CONTRACT OR IN TORT FOR LOST PROFITS, LOST SAVINGS, LOST DATA, LOST OR DAMAGED SOFTWARE, OR ANY OTHER CONSEQUENTIAL OR INCIDENTAL DAMAGES ARISING OUT OF, OR OTHERWISE RELATED TO THIS CentralSquare Technologies LLC Agreement Page 5 of 174 ________________________ AGREEMENT, REGARDLESS OF WHETHER THE PARTY HAS NOTICE OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE. 9.1 INFRINGEMENT. Contractor will at its expense defend against any claim, action or proceeding by a third party (“Action” herein) for infringement by the Contractor Software of copyright or trade secrets, provided that City immediately notifies Contractor in writing of such Action and cooperates fully with Contractor and its legal counsel in the defense thereof. Contractor may in its discretion (i) contest, (ii) settle, (iii) procure for City the right to continue using the Contractor Software, or (iv) modify or replace the Contractor Software so that it no longer infringes (as long as the functionality and performance described in the Specifications substantially remains following such modification or replacement.) City may participate in the defense of such Action at its own expense. If Contractor concludes in its sole judgment that none of the foregoing options are commercially reasonable, and City’s use of the Contractor Software is permanently enjoined as a result of a judgment of a court of competent jurisdiction in such Action, then Contractor will return to City the Contractor Software subscription fee(s) paid by City under this Agreement less a prorated portion of said fee(s) for City’s use of the Contractor Software and the use granted in this Agreement shall terminate. In addition, in the event such Action results in a money judgment against City which does not arise, wholly or in part, from the actions or omissions of City, its officers, directors, employees, contractors, agents, or elected officials, or a third party, Contractor will indemnify Customer therefrom. Notwithstanding the above, Contractor shall have no duty under this Section with respect to any claim, action or proceeding arising from or related to infringements (i) by Third Party Software, including operating system software, or non-Server Hardware, (ii) arising out of modifications to the Contractor Software and/or Documentation not made by Contractor, (iii) resulting from use of the Contractor Software to practice any method or process which does not occur wholly within the Contractor Software, or (iv) resulting from modifications to the Contractor Software or Documentation prepared pursuant to specifications or other material furnished by or on behalf of City. This Section states the entire obligation of Contractor regarding infringement of intellectual property rights, and it will survive the termination of this Agreement. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Agreement, including any extensions thereto. The policies shall state that they afford primary coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including hired, and non-owned liability coverage. CentralSquare Technologies LLC Agreement Page 6 of 174 ________________________ ii. Contractor agrees to subrogate automobile liability resulting from performance under this Agreement by agreeing to defend, indemnify and hold harmless the City and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insured and under Contractors' policy shall be primary and non-contributory and will not seek contribution from the City's insurance or self-insurance. iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds with respect to liability arising out of the Contractor's performance of this Agreement. The additional insured coverage under the Contractor's policy shall be primary and non-contributory and will not seek contribution from the City's insurance or self-insurance. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this Agreement by agreeing to defend, indemnify and hold harmless the City and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. iv. Professional Errors and Omissions coverage of at least $1,000,000, where such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. v. Technology Professional Liability Errors and Omissions coverage of at least $2,000,000 per claim/occurrence and $4,000,000 policy aggregate. Coverage shall be sufficiently broad to respond to duties and obligations as undertaken by Contractor in this CentralSquare Technologies LLC Agreement Page 7 of 174 ________________________ Agreement and shall include but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, the release of private information, alteration of electronic information, extortion, and network security. The policy shall provide coverage for breach response costs, regulatory fines, penalties, and credit monitoring expenses with limits sufficient to respond to these obligations. vi. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with the laws of California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide a copy of the permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimum limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from the performance of this Agreement; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Agreement. vii. Contractor shall provide City with immediate notice of any insurance cancellation, non-renewal, or other material change. viii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. ix. Before commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate must be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies in the event of a covered claim. Should such event occur, the applicable policies shall only be shared with relevant legal counsel and directly required personnel, and only upon execution of a Non-Disclosure Agreement. x. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection CentralSquare Technologies LLC Agreement Page 8 of 174 ________________________ rights for premiums, attorney's fees, and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Agreement and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be CentralSquare Technologies LLC Agreement Page 9 of 174 ________________________ delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Agreement. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City, in accordance with Contractor’s Support provisions as set forth in Exhibit E. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Agreement shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and executed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Neither party shall assign or transfer this Agreement or any rights hereunder without the prior written consent of the other party. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation. CentralSquare Technologies LLC Agreement Page 10 of 174 ________________________ 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof. Violation of any law material to performance of this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Agreement shall be deemed an agreement and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Agreement, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Agreement may only be changed by written amendment executed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Agreement shall be of no force or effect. 11.11.4 Severability. If any provision in this Agreement is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Agreement. 11.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail. The terms of this CentralSquare Technologies LLC Agreement Page 11 of 174 ________________________ Agreement and any amendments thereto shall control over the City’s Request for Proposals and Contractor’s Proposal. 11.11.6 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this agreement and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Agreement, and its execution of this Agreement has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance,breach, or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Robert Sousa, Police Chief 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: CentralSquare Technologies, LLC Attention: Legal Department 1000 Business Center Drive Lake Mary, FL 32746 CentralSquare Technologies LLC Agreement Page 12 of 174 ________________________ Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD-PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). Either party may terminate this Agreement in whole or in part at any time, for any cause or without cause, upon thirty (30) calendar days' written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. The Agreement shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be thirty (30) days after the date of the notice, or a suitable timeframe as mutually agreed upon by the parties. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of any payments made by the City for service not subsequently performed in a timely and satisfactory manner. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared CentralSquare Technologies LLC Agreement Page 13 of 174 ________________________ by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.19.2. Additional Post-Termination Obligations. All provisions hereof relating to either party’s proprietary rights, confidentiality, non-disclosure and non-solicitation shall survive the termination or expiration of this Agreement. Any undisputed fees due as per the Payment Schedule for work completed prior to termination shall be paid by the City. In the event of termination of this Agreement prior to implementation of the Contractor Software, or termination due to City’s breach of Contractor’s intellectual property rights, the use of the Contractor Software granted under this Agreement shall also terminate and City shall remove all Server Hardware and at Contractor’s direction, either return or destroy the Server Hardware. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement. The Contractor shall, upon request, promptly deliver the records to the City of Vernon. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five CentralSquare Technologies LLC Agreement Page 14 of 174 ________________________ dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay. 11.24 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Agreement, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “C”. 12.0 CONTRACTOR ADDITIONAL TERMS AND CONDITIONS. 12.1 SOFTWARE SUBSCRIPTION ACCESS. 12.1.1 Access to Software. In consideration of City’s payment of the Subscription Fee set forth in Exhibit B, and subject to the terms and conditions set forth herein, Contractor hereby grants to City, and City accepts, a non-transferable and non-exclusive right to use certain Contractor software (the “Software”) identified in Exhibit B only for City’s own business purposes in object code format. 12.1.2 Copies and Modifications. No Contractor identifying marks, copyright or proprietary right notices may be deleted from the Software. City shall not decompile, or create by reverse engineering or otherwise, the source codes from the object code supplied hereunder, or adapt the Software in any way or use it to create a derivative work. Contractor shall not be responsible in any way for Software performance if the Software has been modified, except as modified by Contractor. 12.1.3 Contractor Server Access and Restrictions on Usage. City will ensure that all Contractor Server Hardware is directly network accessible (console level access) to Contractor at all times via SSH connection; reverse-tunnel or other secure methods of connection are not permitted except at the discretion of Contractor. There shall be no additional authorization or equipment required except as requested by Contractor. Cooperation of City’s IT CentralSquare Technologies LLC Agreement Page 15 of 174 ________________________ department is required with respect to implementation and/or maintenance of the SSH connection. The persistent SSH secured service connection is mandatory and necessary for the proper functionality of the managed server component and/or the Pro application by Contractor’s DevOps team. This connection is only utilized by Contractor’s CJIS-compliant employees for purposes that include but are not limited to, contractually mandated backups, installation of major and minor software releases and/or execution of the managed service component of the Agreement. City shall not allow any party, other than Contractor, to add, update, or delete database records or file system objects directly to or on the server or database except as provided for in the Contractor Documentation. City shall not access any Server Hardware except as provided in the Contractor Documentation or cause any software except the Software provided under this Agreement to be installed on or executed on the Server Hardware. 12.2 ADDITIONAL COMPONENTS AND THIRD-PARTY APPLICATIONS. Other components (hardware and/or software, collectively “Third-Party Components”) may be desired for use with the System. Contractor assumes no responsibility under this Agreement for obtaining and/or supporting any Third-Party Components except as expressly agreed herein. This includes, but is not limited to, networking equipment, workstations, servers for third-party systems, mobile networking equipment, and mobile workstations, laptops, or tablets. Unless otherwise established in this Agreement, Contractor, its employees and/or contractors shall not be obligated to install, utilize or otherwise maintain any type of third- party software application for any purposes. This includes, but is not limited to, VPN, MFA, etc., nor shall be obligated to utilize any type of RSA token and/or functionally similar device for purposes of access to any City network, system and/or data. City agrees to waive the use of same if required for network access. 12.3 THIRD-PARTY COSTS. Except as expressly agreed herein, Contractor assumes no responsibility for any third-party costs related to implementation of the System. This includes, but is not limited to, any third-party costs associated with the implementation of Interfaces as defined in the Statement of Work. 12.4 PROPRIETARY RIGHTS. Contractor represents that it is the owner of or otherwise has the rights to the Software and that it has the right to grant the use. Contractor retains title to the Software and its associated Documentation, including, without limitation, all copies and audiovisual aspects thereof and all rights to patents, copyrights, trademarks, trade secrets and other intellectual property rights inherent therein and appurtenant thereto. City shall CentralSquare Technologies LLC Agreement Page 16 of 174 ________________________ not, by virtue of this Agreement or otherwise, acquire any proprietary rights whatsoever in the Software or its associated Documentation, which shall be confidential information of Contractor and the sole and exclusive property of Contractor. Contractor hereby expressly reserves any right not expressly granted to City by this Agreement. No identifying marks, copyright or proprietary right notices may be deleted from any copy of the Software. All right and title to any third-party software provided by Contractor under this Agreement shall remain with the applicable vendor thereof. Nothing in this Agreement shall be construed as conveying title in the Software, its associated Documentation, or any third-party software to City. Any and all trademarks and trade names, which Contractor uses in connection with the License granted hereunder, are and shall remain the exclusive property of Contractor. Nothing contained in this Agreement shall be deemed to give City any right, title or interest in any trademark or trade name of Contractor. 12.5 CONFIDENTIALITY. Except as otherwise provided in this Agreement, City shall not sell, transfer, publish, disclose or otherwise make available any portion of the Software or its associated Documentation to others. City shall use reasonable best efforts to cooperate with and assist Contractor in identifying and preventing any unauthorized use, copying or disclosure of the Software or any portion thereof or any of the algorithms or logic contained therein or any other deliverables. Contractor agrees to maintain City’s confidential business information and confidential data, including PII (Personal Identifiable Information), to which Contractor gains access in confidence and to not disclose such information except as required to perform hereunder or as required by law. For the purposes of this Agreement, Contractor shall consider all City-provided material as confidential. Notwithstanding the above, Contractor shall own the copyrights, trade secrets, patent rights and other proprietary rights in and may use without restriction knowledge, information, ideas, methods, know-how, and copyrightable expression learned or acquired (including without limitation any feedback, suggestions, or other information or materials) as a result of or in connection with this Agreement to make modifications and enhancements to the Contractor Software or Documentation. City shall acquire no intellectual property ownership rights to the Contractor Software or Documentation as a result of such use, whether as author, joint author, or otherwise. Confidential information does not include any information which (a) is generally available to the public or becomes generally known to the public through no act or omission of Contractor or any violation of confidentiality; (b) is disclosed to Contractor by third parties without breach of confidentiality obligations; (c) is already in the CentralSquare Technologies LLC Agreement Page 17 of 174 ________________________ lawful or rightful possession of Contractor prior to receipt of the confidential information or (d) is developed independently by Contractor without use of the confidential information. Contractor maintains a security program for managing access to customer data – particularly HIPAA and CJIS information (“Security Approved Personnel”). This includes 1) a pre-employment background check; 2) security training required by Federal CJIS regulations; and 3) criminal background checks/fingerprints required by Federal or State regulations. Contractor will work with the City to provide reasonably required documentation (such as the CJIS Security Addendum Certification form). If required by the City, Contractor will provide paper fingerprint cards for such Security Approved personnel with the fingerprinting performed in the state of the Contractor’s staff’s job assignment. If the City requires fingerprints submitted in a form other than paper prints (such as Live Scan) or that such fingerprints be performed at the City’s site, the City will reimburse Contractor for the cost of Contractor Security Approved Personnel traveling to the City’s site or for a vendor (such as Live Scan) to travel to the applicable Contractor office location. This provision will apply during the installation of the Project and for the duration of the City’s Maintenance Agreement. Contractor may immediately terminate this Agreement, including all use rights granted herein, in the event City breaches any of its material confidentiality obligations regarding the Software and its associated Documentation. Confidentiality obligations of the Parties shall not extend to information that: (a) is, as of the time of its disclosure, or thereafter becomes part of the public domain through a source other than the receiving party; (b) was known to the receiving party at the time of its disclosure and such knowledge can be proven by documentation; (c) is independently developed by the receiving party; (d) is subsequently learned from a third party not under a confidentiality obligation to the providing party; or (e) is required to be disclosed pursuant to court order, subpoena, or government authority, whereupon the receiving party shall provide notice to the other party prior to such disclosure. 12.6 LIMITED WARRANTIES. 12.6.1 Software Warranties. Contractor warrants that: (i) it owns or otherwise has the rights in the Software and has the right to grant use of the Software as described in this Agreement. CentralSquare Technologies LLC Agreement Page 18 of 174 ________________________ 12.6.1.1 Wireless Service Limitations. Problems in the Contractor Software or transmission of data caused by wireless services, including cell phone carriers, cell phone devices and operating systems, and any personal settings on the devices are not warranted by Contractor, or covered under the terms of this Agreement. The City’s use of services provided by wireless service providers or carrier, or transmission of data from cell phone carriers, cell phones and operating systems, and the security, privacy, or accuracy of any data provided via such services is at the City’s sole risk. 12.6.2 Hardware and Third-Party Software Warranties. Contractor warrants that, at the time of delivery, the Hardware and Server Hardware will be new and unused. CentralSquare will be solely responsible for processing and managing of all Server Hardware and Third-Party Software warranty claims that may be necessary during the term of this Agreement. CONTRACTOR EXPRESSLY DISCLAIMS, AND CITY HEREBY EXPRESSLY WAIVES, ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 12.7 SURVIVAL. All provisions of this Agreement relating to proprietary rights, confidentiality, non-disclosure and to payment of fees by City shall survive termination of this Agreement. 12.8 LIMITATION OF ACTIONS. No action, regardless of form, arising out of or relating to this Agreement or the subject matter hereof may be brought by either party more than two (2) years after the cause of action has initially arisen, with the exception of either Party’s breach of its confidentiality or non-disclosure obligations herein or City’s violation of Contractor’s proprietary rights in the Software or any other software owned or licensed by Contractor. [Signatures Begin on Next Page]. CentralSquare Technologies LLC Agreement Page 19 of 174 ________________________ IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City and California municipal corporation By: ____________________________ Carlos Fandino, City Administrator CentralSquare Technologies, LLC, a limited liability company By: Name: Title: ATTEST: _______________________________ Lisa Pope, City Clerk By: Name: Title: APPROVED AS TO FORM: _______________________________ Zaynah N. Moussa, City Attorney CentralSquare Technologies LLC Agreement Page 20 of 174 ________________________ EXHIBIT A CONTRACTOR'S PROPOSAL CentralSquare Technologies LLC Agreement Page 21 of 174 ________________________ Bret Kleber Modernization Account Executive bret.kleber@centralsquare.com m: (720) 304-5973 Providing the City of Vernon a Modernized Public Safety Software Solution ____ July 31, 2023 COPY CentralSquare Technologies LLC Agreement Page 22 of 174 ________________________ 1000 Business Center Drive MORE INFO AT CENTRALSQUARE.COM Lake Mary, FL 32746 • 833-278-7877 July 31, 2023 Donna Aggers, Police Records Manager Vernon Police Department 4305 Santa Fe Avenue Vernon, CA 90058 Public Safety Software System Request for Proposals Dear Ms. Aggers: CentralSquare Technologies, LLC (CentralSquare) is pleased to respond to the above- referenced Request for Proposal for the City of Vernon (City). As an existing customer and after visiting with your team and conducting demonstrations many times over the past year, we have a great understanding of the City’s objective to obtain a fully integrated comprehensive public safety software system to modernize its current computer- aided dispatch (CAD), Records Management System (RMS), Mobile Computing System, and all related modules. We understand the City cares greatly about streamlining the processes for your personnel and that you struggle with reporting today. With these priorities in mind, this document proposes our CentralSquare Pro Suite solution. CentralSquare believes the public-safety industry has long been underserved by technology, and has built a system to maximize configurability, usability, and security to match the unique needs of each individual agency. CentralSquare provides a superior level of service and assumes greater responsibilities when compared to our competitors. This level of service includes, but is not limited to, complete responsibility for the CentralSquare Pro Suite appliance. By assuming this responsibility, CentralSquare maintains both the operating system software and the CentralSquare Pro Suite application software. CentralSquare’s standard support and maintenance services makes the system essentially worry free for supported agencies and their IT staff. This means CentralSquare Pro Suite customers can concentrate on the business of keeping their communities safe, knowing that all their software needs are being addressed by their trusted business partner. At CentralSquare, we are raising the bar that defines what public-safety professionals can expect of their software providers. Our developers take great lengths to ensure CentralSquare Pro Suite is cutting edge software by using the best platforms available and continually developing forward-moving product initiatives. DocuSign Envelope ID: C4504F08-DB59-468F-98F8-6A29D062E450 CentralSquare Technologies LLC Agreement Page 23 of 174 ________________________ 1000 Business Center Drive MORE INFO AT CENTRALSQUARE.COM Lake Mary, FL 32746 • 833-278-7877 The following individuals are available to discuss the City’s project in more detail: Bret Kleber, Account Executive 720.304.5973 bret.kleber@centralsquare.com Damon Marquis, Regional Sales Director 314.614.8727 damon.marquis@centralsquare.com This proposal is valid for 180 days from the due date. If we are fortunate enough to retain the City’s business, we will stand behind our commitment to deliver the required solution and complete the project with the same zealous pledge to customer support and service that we are known for throughout the U.S. Sincerely, Ron A. Anderson Chief Sales Officer Subcontractors CentralSquare has not proposed any subcontractors for this project. Company and Software History Zuercher Technologies, LLC has been providing public safety agencies with high-quality, fanatically supported software since 2003, including the proposed Pro Suite solution. In 2018, the merger of Superion, TriTech (including TriTech’s wholly owned subsidiary, Zuercher), and Aptean resulted in CentralSquare Technologies, LLC. Lawsuits CentralSquare has been involved in certain disputes from time to time in the ordinary course of business. For various reasons, including the existence of confidentiality obligations and related concerns, CentralSquare does not, as a policy, disclose the specifics of any particular dispute. However, CentralSquare has no recent dispute or legal action that, in its opinion, would materially impact its financial position or ability to fulfill any present or anticipated contractual obligations. CentralSquare has never filed bankruptcy or otherwise been subject to a reorganization or receivership of any sort. In addition, the company has never been disqualified from participation on a contract by any agency, public or otherwise. CentralSquare is more than just a software company, there are dedicated teams of people behind the processes! Click here for a video from your personal Account Executive, Bret Kleber. DocuSign Envelope ID: C4504F08-DB59-468F-98F8-6A29D062E450 CentralSquare Technologies LLC Agreement Page 24 of 174 ________________________ City of Vernon, CA Table of Contents ____ Disclaimer ................................................................................................................................... 4 Introduction ................................................................................................................................. 5 Understanding the City's Goals ............................................................................................. 5 General Scope of Work .............................................................................................................. 7 CAD (Core + Advanced) ....................................................................................................... 8 Mapping (Core) ................................................................................................................... 10 Mobile (Core) ...................................................................................................................... 11 Records (Core + Advanced) ................................................................................................ 12 Work Plan ................................................................................................................................. 15 Implementation Timeline ..................................................................................................... 15 Data Conversion Process .................................................................................................... 16 Training ............................................................................................................................... 16 Fees and Costs ........................................................................................................................ 17 CentralSquare Pro Suite Standard Pricing .......................................................................... 17 Ability of the Proposer to Perform ............................................................................................. 18 CentralSquare Mission and Purpose ................................................................................... 18 Implementation Team .......................................................................................................... 19 Experience and Reference .................................................................................................. 20 Affidavit of Non-Collusion ......................................................................................................... 21 Technical Requirements ........................................................................................................... 22 Legal Exceptions .................................................................................................................... 113 CentralSquare Technologies LLC Agreement Page 25 of 174 ________________________ City of Vernon, CA Page | 4 Disclaimer ____ The terms and conditions contained in this proposal will automatically expire 180 days from the date of the proposal, unless renewed, extended, or terminated earlier by written notice from CentralSquare Technologies, LLC. Unless otherwise stated, taxes that may be applicable are not reflected and will need to be paid by the client. Any modification pricing provided in this proposal is an estimate only. Detailed analysis of your specific requirements is needed prior to providing exact pricing. If applicable, the prices for hardware and system software products and services are subject to change and are submitted for your information only. The terms and policies of the hardware vendor govern any portion of this proposal related to hardware and system software products and services. If applicable, the prices and information on any third-party products and services are subject to change and are submitted for your information only. The terms and policies of any third-party vendor govern all portions of this proposal related to those products and services. This proposal is protected by copyright law and contains proprietary information and confidential trade secrets belonging to CentralSquare. This proposal is furnished and accepted on the express condition that portions of it shall not be duplicated or disclosed, in whole or in part, except to your staff and agents when necessary for evaluation purposes, without prior written consent of CentralSquare. Those confidential portions include, but are not limited to, pricing and client lists. All such proprietary information is clearly marked for your convenience. Any portions of this proposal that are not marked proprietary or confidential shall be available for public disclosure. ©2023 All Rights Reserved. CentralSquare Technologies LLC Agreement Page 26 of 174 ________________________ City of Vernon, CA Page | 5 Introduction Understanding the City's Goals After previous conversations with the City and a thorough review of the RFP requirements, CentralSquare understands that the City desires a system that is fully integrated to allow the City to improve its ability to share data and to increase end-user efficiency. Below are some areas of functionality that CentralSquare understands are especially important to the City to have in a new software system: Real-Time Information to First Responders Pro Suite provides responders with seamless communication and real-time connection between dispatchers, command staff, and partnering agencies. Staying current with developing situations via real-time call updates and system-wide alerts associated with people, vehicles, and addresses ensures officer safety. Time Savings by Reducing Data Entry With CentralSquare’s Pro Suite, known data is automatically populated to minimize duplicate data entry. Messages can be sent to other system individuals or predefined groups and may include active links to data records stored in the system. Master name, address, and vehicle indices allow for easy searching and linking of records. The master record includes all known data, as well as a complete history list displaying every record in the system it has been related to such as dispatch incidents, case involvements, citations, civil processes, warrants, inmate records, and much more. Understanding the City’s Goals ____ Objectives and Proposed Solutions CentralSquare Technologies LLC Agreement Page 27 of 174 ________________________ City of Vernon, CA Page | 6 Each associated record is only a click away from the master record, regardless of the module that record is accessed from. All personnel can easily view the alerts/warnings on names, addresses, and vehicles. Related records (such as additional case reports, warrants, and field identifications) are a click away. Just about any data in the system can be exported to a PDF, sent to an email, or printed out. Efficient Information Sharing and Searchable Records Stop answering the same questions and repeating the same tasks. When everyone in your agency knows that there is one place to go for the information they need, they can help themselves rather than asking you. Whether it is information about Calls for Service (CFS), alerts, accident reports, warrants, inmates, cases, reports, courts, citations, protection orders, permits, parking tickets, civil processes, sex offenders, narcotics, personnel training, fleet inspections or likely about anything other public-safety related data, there is just one source to search. Records Pro consolidates information that has traditionally been kept in different programs, documents, and spreadsheets and automates the data processing, organizing everything from case reports to parking tickets to digital evidence in a workflow that can be configured by each agency. Data is linked and searchable to easily navigate to the from one area to another, and to access attach files to case reports, including narratives, citations, property and evidence records, scanned files, photos, and links to videos. For example, officers and investigators can access information they need without contacting dispatch or the records clerk, and agencies can set unique workflows and permissions for each user based on their roles and responsibilities including patrol, investigations, juvenile, narcotics, and more. To provide the City with a solution that fulfills the desired functionality described above, CentralSquare is proposing CentralSquare CAD, Mapping, Mobile, Personnel, Records and Reporting, as well as a number of interfaces to third-party systems desired by the City. To ensure quality deliverables are implemented within the required timeline and identified budget, CentralSquare appoints a Project Manager as the principal CentralSquare contact who will be responsible for managing CentralSquare’s responsibilities related to the implementation of the Project, as described in a SOW and within the scope of the Agreement. The Project Manager uses a standardized methodology for project implementation, project management, and risk identification and management. CentralSquare’s Project Manager is responsible for Project scheduling and management of CentralSquare Project personnel and applicable Subcontractor/supplier resources, budget management, identification and management of Project risks, and communication with the City’s Project team. The CentralSquare Project Manager will be responsible for the collaborative coordination of City resources in an effort to ensure that avoidable Project delays will be minimized. CentralSquare Technologies LLC Agreement Page 28 of 174 ________________________ City of Vernon, CA Page | 7 General Scope of Work INNOVATIVE TECHNOLOGY ____ With threats to public safety increasing, the Pro Suite helps agencies leverage innovative technology for the fastest multi-agency, multi-discipline, and multi-jurisdiction response with the most efficient and effective resource utilization. With one unified system to cover more agency responsibilities across departments, agency staff is able to spend less time entering and retrieving information. The managed server model also means less time spent on IT. Agencies are able to configure the Pro Suite software to adapt to their evolving needs. With more automation and better use of data that provides the right information where it is needed, agencies are better informed, make better decisions, and are better equipped to accomplish their mission.  The managed server system provides reliable system backups, eliminates risk of unexpected repair, ensures servers are monitored, and provides unparalleled uptime.  The system uses one universal application and is integrated from end-to-end.  Data is shared seamlessly across the system with one shared master index for names, addresses, phone numbers, and vehicles.  The enhanced field operations keep responders better informed.  The system evolves with changes in agency policing, responsibilities, organizational structure, technology, business practices, and community needs. CentralSquare Public Safety Suite ____ Product Overviews CentralSquare Technologies LLC Agreement Page 29 of 174 ________________________ City of Vernon, CA Page | 8 CAD (Core + Advanced) DISPATCH MADE EASY ____ CAD is a configurable and easy-to-use computer-aided dispatch system. It works in multi-jurisdictional environments and can be set up either as a standalone product or tightly integrated with the rest of the Pro Suite. CAD was built for the time-critical nature of communications; every feature designed to increase efficiency and reduce response time. Integrated mapping enables quick unit recommendations and responses. Configurable, color-coded displays provide users with at-a-glance access to the unit and incident information they care about most. Users can quickly enter data and dispatch units. Staying current with developing situations via real-time call updates and system-wide alerts associated with people, vehicles, and addresses ensures officer safety. Detailed logs assist with analyzing response times, helping dispatchers be most effective. BUILT WITH FLEXIBILITY IN MIND ____ Everything from the incident code list to priority-based alarm times and beat plans can be configured for the agency. Many fields and features can be turned on or off to fit each agency’s procedures. CAD can also be configured for a call-taker or dispatcher workflow. Police, fire, and EMS can all be dispatched and managed from the system. The system also allows each dispatcher or group of dispatchers to set up views, which allow them to focus on the units and calls for which they are responsible. A fully customizable list of commands allows for any number of different commands to be built based on an agency’s needs/protocols. Each command includes the required fields in the specified sequence, eliminating the need for users to memorize codes, the correct order of information for each command, or any unique command line formatting requirements. Easy configuration lets dispatchers use tools such as drag-and- drop dispatching and easy-to-navigate menus to save time. CentralSquare Technologies LLC Agreement Page 30 of 174 ________________________ City of Vernon, CA Page | 9 TIGHT MAPPING INTEGRATION ____ Integration with CentralSquare Mapping Pro provides such features as 911 call plotting, CFS creation from the map, updating unit status/location from the map, and advanced address verification. Calls for service entered into CAD automatically plot on the map when a plottable address is entered, and those icons identify the same information as CAD, such as event type and priority level. Calls for service will blink on the map if an inactivity alarm goes off, ensuring that incidents receive prompt attention. GIS and AVL data power quickest path unit recommendations, allowing for the most efficient dispatching possible. MANAGE TOW ROTATIONS, BULLETINS, AND ALARM BILLING ____ All tow calls may be tracked in the system, including the responses (no answer or not available) and the locations of the vehicles that were towed. In addition, the system supports automatically rotating operator schedules to ensure that towing opportunities are distributed evenly across available operators. Alarm billing allows dispatchers to keep track of alarm calls and apply rules with regard to the number of false alarms allowed before the premise is charged. Bulletins allow groups of users, both mobile and desktop, to be quickly notified of BOLOs and other special instructions. Bulletin alerts can be created automatically based on triggering events, such as NCIC hits or location alerts. Bulletins can be linked to a name, vehicle, or address on the master database, generating an alert and flagging the record for all users. COMMUNICATE AND NOTIFY ____ CentralSquare CAD Pro’s integrated paging solution allows agencies to notify users of pertinent information. Paging can be triggered manually or can be configured to occur automatically on selected events or in relation to specific incident codes. The messages include automatic text blocks such as incident type, address, call details, or responding units, and can be sent to responders as email or SMS text message. An integrated instant messaging system allows dispatchers to quickly communicate with other dispatchers, other users, and even the units in the field. Messaging can be coupled with CentralSquare Mobile CAD Pro to deliver fully silent dispatches in situations where radio usage would negatively impact the situation. OFFICER SAFETY IS THE PRIORITY ____ Name, vehicle, and location alerts allow dispatchers and field officers alike to quickly and easily see when a record has been flagged with an alert, providing notification for officer safety reasons, warrant activity, HAZMAT, or other site-related danger warnings. CAD unit alarms provide both visible and audible alerts when it is time to perform status checks. CentralSquare Technologies LLC Agreement Page 31 of 174 ________________________ City of Vernon, CA Page | 10 Mapping (Core) AN EFFICIENT, FLEXIBLE MAPPING SOLUTION ____ Mapping is built on Esri-compatible mapping components and is tightly integrated with CAD. Many dispatch functions are available on the mapping screen, including commands which can be issued by clicking on a unit. The Mapping screen includes an active incident display and unit display with AVL functionality, routing, and unit status alerts. Mapping includes geospatial search and geospatial identification of correct emergency service numbers (ESN) for Phase II calls. Users can select which map layers to display, giving them the information needed at that point in time. Mapping can also be used to plot markers such as roadblocks, burn notices, or past incidents. EMPOWER AND INFORM EVERY DISPATCHER ____ Users can rapidly issue mapping, routing, and dispatch commands from the keyboard via the CAD command line. Calls for service blink on the map if an inactivity alarm goes off, ensuring that incidents receive prompt attention. Users can search the map quickly, utilizing names and telephone numbers, or search for map objects like 911 calls, active CFS, units, and map layers. These tools give dispatchers the information needed, when its needed. With a simple click on any map location, the system will show more information: ESN, county, postal zone, coordinates, nearest intersection, nearest address, and detailed CFS information. CentralSquare Technologies LLC Agreement Page 32 of 174 ________________________ City of Vernon, CA Page | 11 Mobile (Core) TAKE PRO SUITE ON THE ROAD ____ Mobile brings together all the features found at the core of the Pro Suite and packages them in an application built with mobility in mind. Users can access case reports, serve civil papers, monitor and respond to CAD calls for service, and interact with all of the same data found in the desktop version of the software. The system’s powerful user tools allow each officer to customize their dashboard, showing only the information important to them. There’s no double- entry of data required, nor is there ever a concern about users in the field not having access to critical officer safety information. CONSTRUCTED FOR MOBILE UNIT HARDWARE ____ CentralSquare Mobile Pro is user-friendly and built with customization and visibility in mind. Mobile includes touch-screen functionality, day and night modes, color-coded displays, flexible screen layout, and button customization, all of which helps to ensure that every mobile user is as efficient and comfortable as possible. CentralSquare Technologies LLC Agreement Page 33 of 174 ________________________ City of Vernon, CA Page | 12 Records (Core + Advanced) USER-FRIENDLY RECORDS MANAGEMENT ____ CentralSquare Records Pro consolidates and automates records processing for public-safety agencies. Records is seamlessly unified with all other CentralSquare Public Safety Suite Pro solutions. STREAMLINE THE PROCESS ____ Records provides a smooth workflow for case reporting and approval without the need for duplicate entry. Users can stay organized by attaching narratives, citations, search warrants, and evidence directly to their reports. Submitting it for approval is as easy as a few clicks, and the approval flow is just as simple. A process that used to take hours or days takes only minutes. CUSTOMIZE WORKFLOW ____ Every agency has a different approval process. Records includes a customizable workflow process that can be built around an agency’s business practices. Supervisors have easy access to reports with the ability to approve or reject individual pieces of a report or bulk sections of it. MORE THAN JUST CASE REPORTS ____ Records features comprehensive property and evidence tracking, including a detailed chain of custody log and fully customizable property locations and actions. Records also logs and tracks warrants, sex offender data, pistol permit information, bicycle registrations, and much more. CentralSquare Technologies LLC Agreement Page 34 of 174 ________________________ City of Vernon, CA Page | 13 TRACK EVERYTHING ____ Records can also be used to track pistol permits, bicycle registrations, and sex offenders. Records enables agencies to track as much information as possible and share it with those who require. it. MASTER NAMES, ADDRESSES, AND VEHICLES ____ Because of the unique single-database solution design, all record information is only entered and updated once to be avaialable to all authorized users. A master name shows every type of activity associated with an individual. Links to other records can be visualized with an integrated Link Analysis tool, built right into every master name. CASE REPORT MANAGEMENT ____ Records includes a comprehensive case report management system for full-spectrum tracking of every incident. Customizable report types allow the agency to configure unique form requirements, permissions, and workflow. A real-time validation and error checking tool allows for live integration with an agency’s state reporting system, preventing errors and saving time. CentralSquare Technologies LLC Agreement Page 35 of 174 ________________________ City of Vernon, CA Page | 14 MANAGE INVESTIGATIONS FROM START TO FINISH ____ Records includes integrated tracking for investigative leads, field identifications, and even a separate Intelligence Cases section for sensative reports. These additional investigative utilities link back to every associated master record, offering an unprecedented level of transparency and data history for every entry while simultaneously allowing an agency to limit or block access where appropriate. WARRANTS ____ Records also includes a full warrant tracking system. Warrant alerts are generated automatically on name, address, and vehicle records, displaying immediately anywhere else in the software that a master record is displayed. Warrants integrates tightly with Jail Pro, allowing a user to automatically book an individual off of an outstanding warrant, auto-filling all demographic and offense information available. PARKING TICKETS, CITATIONS, AND WARNINGS ____ Administrative functions, like the tracking of parking tickets, citations, and warnings, are also possible in Records Pro. Outstanding tickets and citations can become warrants, allowing agencies to automate the process of tracking fines and ensure that they are paid or enforced appropriately. Tight integration with Financial Pro means that tracking finances on citations and parking tickets has never been easier. Users can track payments and disbursements on each record. SEALING, EXPUNGEMENT, AND REDACTION ____ Pro Suite’s built-in tools for sealing, expungement, and redaction allow an agency to limit access to data as much or as little as needed. Printouts can be redacted directly from Pro Suite and also saved as external files oremailed. Sensative records can be sealed, allowing agencies to restrict access to specific users or groups. Automatic expungement periods can also be specified, allowing agencies to actively follow their local expungement guidelines without constant manual review of their data. CentralSquare Technologies LLC Agreement Page 36 of 174 ________________________ City of Vernon, CA Page | 15 Work Plan ____ Implementation Timeline CentralSquare Technologies uses a multi-phase approach to ensure a successful implementation for each client agency. Trained and experienced members of the CentralSquare implementation team move through the process with each agency to assure successful outcomes. Kickoff Meeting Upon contract signature, a kickoff meeting is scheduled to initiate the implementation process. Server Setup CentralSquare procures the Pro Suite servers. The CentralSquare DevOps team sets them up in the Sioux Falls Center of Excellence. The servers are then shipped to the agency for installation and racking on site. BPR The goal of the BPR is to confirm contractual requirements, demonstrate the Pro Suite solution, and have discussions about current City processes. All product needs and requests are reviewed. System Config CentralSquare works with City personnel to complete the planned configurations, configure and test interfaces, and begin data conversion. System Review Once configuration is complete, the CentralSquare project team will guide the City through end-to-end user testing of the configured solution. User Training CentralSquare provides hands-on solution training with real scenarios. Go Live CentralSquare provides support at Go Live. Any questions that arise are addressed immediately by the CentralSquare team, ensuring that the first day using the new system goes smoothly. System Acceptance The City reviews all aspects of the solution, data conversion, and interfaces, and any concerns are documented by the project team. This list of action items is addressed before the agency officially accepts the system. At this point, CentralSquare’s Support team takes over the day-to-day needs of the agency. CentralSquare Technologies LLC Agreement Page 37 of 174 ________________________ City of Vernon, CA Page | 16 Data Conversion Process WHAT IT MEANS TO PURCHASE A CENTRALSQUARE DATA CONVERSION ____ The data conversion process at the most basic level is extracting data from an existing dataset, applying an agreed-upon set of rules, and loading it into a new dataset. Data conversion is an event that culminates with final data movement. For ongoing data transformations, an interface should be considered. CentralSquare’s data conversion process is broken down into five steps, clearly outlining the work to be done by both the City and CentralSquare. The first step is to set a project scope. Explicit data sources must be identified and listed in the contract. These must include both legacy vendor and platform (SQL Server, MySQL, AS400, etc.). Conversions are purchased on a per module basis. A data discovery will be conducted with CentralSquare staff to formulate pricing. These modules align with modules as named within the CentralSquare software purchased and are explicit. For example, CentralSquare splits Civil into its own module separate from Records. Areas of data conversion can include: Administration (Inventory, Equipment, Fleet, K9, etc.), Computer Aided Dispatch (CAD), Personnel, and Records Management System (Cases, Arrests, Warrants, Pistol Permits, Property, Evidence, etc.). Training CentralSquare offers several options for end-user training. All of the training options provide hands-on use of the software with real-world examples. This means that when the Go Live date arrives, users are well-prepared to begin using the new software. The training plan will be customized for each project, taking into consideration the Pro Suite products and modules that are part of the project, included interfaces, the agencies and facilities involved, and many more factors. All CentralSquare training sessions are led by consultants or instructors. After completing the detailed walkthrough included in the Business Practice Review, the assigned CentralSquare consultants and instructors have thorough software and industry knowledge specific to the agency. CentralSquare will provide electronic copies of training documentation, including quick reference guides and agendas. Before the actual training at the end of implementation, and after the Business Practice Review, CentralSquare will provide several remote training/configuration sessions with a small build team from the agency to help configure the Pro Suite software. As noted, the specific training for a group of trainees is determined by working with the agency concerning roles and responsibilities to ensure that users get the necessary training. CentralSquare Technologies LLC Agreement Page 38 of 174 ________________________ City of Vernon, CA Page | 17 Fees and Costs ____ CentralSquare Pro Suite Standard Pricing CentralSquare is pleased to provide the following price proposal for the City. 22,582.02 36,272.24 Mobile AVL (Quantity 14) Mobile CAD (Quantity 14) Mobile Mapping (Quantity 14) Mobile NCIC (Quantity 14) Mobile Records (Quantity 14) Records Core Licenses Records Agency Site Licenses Records CA Crime Reporting (NIBRS) Records Crossroads Accident Reporting 2,920.68 Records Crossroads eCitations 39,924.00 2,500.00 CAD Core Licenses CAD Agency Site Licenses CAD Backup Seat Licenses CAD Basic Paging (SMTP/Email) CAD E911 (ANI/ALI) CAD Rip & Run 168,090.00 Mapping Core Licenses Project Management Mapping Agency Site Licenses (including AVL)Consulting Mapping Backup Seat Licenses Data Conversion Mapping TAIP Interface GIS JDIC/NCIC Interface (Basic Queries & Criminal History)Technical Training Travel & Living QUOTE TOTAL 272,288.94 103,275.94 WHAT SOFTWARE IS INCLUDED? Community Data Platform Reporting Core Licenses Reporting Universal Interface Engine CAD CLQ Location & Image Retrieval Production NCIC Virtual Server Warm Standby GIS Virtual Server Warm Standby NCIC Virtual Server FIRST YEAR SUBSCRIPTION TOTAL WHAT ARE THE RECURRING FEES? Mobile Core Licenses Production Server Training / Testing Server Warm Standby Server Production GIS Virtual Server Citizen Reporting Time Synchronization Interface SERVICES SERVERS / HARDWARE RECORDS / MOBILE SUITE Administration Core & Site Licenses Personnel Core & Site Licenses CAD / MAPPING ADMINISTRATION / PERSONNEL Esri Server License Esri Analyst Licsense Barcode Scanner & Printer Pack Field Ops (Quantity 14) CentralSquare Technologies LLC Agreement Page 39 of 174 ________________________ City of Vernon, CA Page | 18 Ability of the Proposer to Perform CentralSquare Mission and Purpose Building safer and smarter communities through software is CentralSquare Technologies’ mission and passion. CentralSquare Pro Suite was built from the ground up and is continually developed to meet the ever-changing needs of public-safety professionals. To achieve this goal, CentralSquare has adopted the multi-faceted strategy detailed below:  Keeping Usability a Priority  Working with Experts in the Industry  Developing and Maintaining High Standards  Committing to Research and Development  Recruiting Technical, High-Quality Staff CentralSquare is an industry leader in public safety and public administration technology, serving over 8,000 organizations from the largest metropolitan cities to counties and towns of every size across North America. Its technology platform provides solutions for public safety, including 911, computer-aided dispatch, records management, mobile, citations, evidence management, and corrections. For public administration agencies, CentralSquare provides software for finance, human capital management, payroll, utility billing, citizen engagement, asset management, regulatory compliance, and community development. CentralSquare's headquarters is located in Lake Mary, Florida. Highly skilled employees also operate out of Centers of Excellence in Greensboro, NC, Sioux Falls, SD, and Kelowna, BC. CentralSquare’s broad, unified, and agile software suite serves three in four citizens across North America. CentralSquare Mission and Purpose CentralSquare Technologies LLC Agreement Page 40 of 174 ________________________ City of Vernon, CA Page | 19 Implementation Team PROJECT MANAGER II – BRYON BORDERS ____ Mr. Borders has been with CentralSquare since 1998. As the project manager, Mr. Borders will provide excellent communication to the Pro Suite implementation team and the City’s project team to ensure that everyone’s expectations are aligned. He will make sure that all resources complete their duties and he will consistently review every aspect of the project to ensure that timelines are being met. ANDREW BLAND – GIS SPECIALIST III ____ Mr. Bland has more than 10 years of GIS experience in both the public and private sectors. With over four years of experience as a GIS Analyst at CentralSquare, he has assisted many agencies with a variety of GIS services. Mr. Bland will use the City’s current GIS data and transform it into a data map that functions seamlessly in the Pro Suite products. Mr. Bland will also support and maintain the map to ensure that the data is accurate and up-to-date. ELSON TAYLOR – CONSULTANT II ____ Mr. Taylor brings 20 years of public-safety communications experience, including roles as a Communications Supervisor and Director of Communications, to the Pro Suite team. His inside knowledge of the public-safety industry allows him to relate to agencies and give real-life examples of how Pro Suite can be configured to best fit the City’s needs. Mr. Taylor has the expertise necessary to work with the project manager to train end-users on the software during the implementation process. JUAN FRANQUEZ, TECHNICAL SERVICES MANAGER ____ Mr. Franquez is a dedicated manager with six years of experience managing and performing the implementation of public safety software systems. He will oversee the Technical Services team to deliver successful configuration and installation of CentralSquare’s products and services, the configuration of client’s systems, validation of pre-installation, and design of client systems, including hardware and third-party software. BOBBY SCHOENFLEDER, TECHNICAL SERVICES ENGINEER III ____ Mr. Schoenfleder is a Technical Services Engineer with over five years’ experience implementing interfaces for Public Safety customers. He has the strong customer focus and IT knowledge necessary to successfully implement interfaces for the City. He will work closely with the third-party vendors and the City to ensure that interfaces perform at maximum efficiency. CentralSquare Technologies LLC Agreement Page 41 of 174 ________________________ City of Vernon, CA Confidential and Proprietary Page | 20 Experience and Reference The following references are confidential and proprietary information to CentralSquare. This list is furnished and accepted on the express condition it shall not be duplicated or disclosed, in whole or in part, except to City staff and agents when necessary for evaluation purposes, without prior written consent of CentralSquare. If the City needs assistance setting up reference calls, please contact your Account Executive, Bret Kleber, or refteam@centralsquare.com. Bedford Police Department (Texas) Address, City, State 2121 L Don Dodson Drive Bedford TX 76021 Contact Debbie Carlisle, Technical Services Manager (817) 952-2403 or debbie.carlisle@bedfordtx.gov Client Since July 2018 Products Administration, AVL, AVL Playback, CAD, Field Ops, Jail (Short- Term Holding), Mapping, Mobile (AVL, CAD, Mapping and Records), Personnel, Records, and Reporting Mustang Police Department (Oklahoma) Address, City, State 650 E State Highway 153 Mustang, OK 73064 Contact Lieutenant Dylan Wilson (405) 436-7085 or dwilson@cityofmustang.org Client Since November 2018 Products Administration, AVL, CAD, Field Ops, Jail (Short-Term Holding), Mapping, Mobile (AVL, CAD, eCitations, Mapping, NCIC, and Records), Personnel, Records, and Reporting Sumter Police Department (South Carolina) Address, City, State 335 N Lafayette Drive Sumter, SC 29150 Contact Shirlene Skipper, Director (803) 983-4194 or sskipper@sumtersc.gov Client Since August 2018 Products Administration, CAD, Community Data Platform, CrimeView Analytics, Field Ops, Mapping, Mobile (CAD, NCIC, and Records), Personnel, Records, and Reporting The average Pro Suite implementation timeline is 12 to 18 months. Regarding project personnel, CentralSquare does not disclose project personnel specific to reference agencies. Personnel are assigned to a project following contract award to ensure the best fit and availability based on the award timeline. CentralSquare Technologies LLC Agreement Page 42 of 174 ________________________ March 2013 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) _______________________________________________________________, being first duly sworn deposes and says that he/she is ______________________________________________________________________ (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of______________________________________________________________________________________ (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct By:______________________________________ Title:________________________________ Date:____________________________________ Ron A. Anderson Chief Sales Officer CentralSquare Technologies, LLC Chief Sales Officer DocuSign Envelope ID: C4504F08-DB59-468F-98F8-6A29D062E450 7/26/2023 CentralSquare Technologies LLC Agreement Page 43 of 174 ________________________ Computer Aided Dispatch (CAD) General ID Requirement Yes Future Modify No Comments CA1 The system should allow authorized users to design and enforce an agency-wide standard CAD window layout to ensure consistency among workstations, but also to allow users flexibility in configuring their own CAD displays as allowed by the agency. X CA2 The system should include a minimum of the following for CAD window layout options: window sizes and arrangements, column options, widths, font types, font sizes, and default list-view filters. X CA3 The system should allow customized CAD windows to retain a user or agency’s preference for all layout options. X CA4 The system should support both command line and point-and-click entry for all CAD commands.X CA5 The system should support drag-and-drop issuance of CAD commands.X CA6 The system should allow authorized users to maintain lists of beats and beat plans.X CA7 The system should allow authorized users to maintain a list of bulletin types in addition to BOLOs and special instructions. X CA8 The system should allow authorized users to maintain a list of CFS dispositions.X CA9 The system should allow multiple dispositions to be specified for a single CFS.X CA10 The system should allow calls for service to be set up to require dispositions before they can be closed.X CA11 The system should allow authorized users to maintain a list of CFS link types (for example, Duplicate of and Related to) to tie multiple calls into the same physical event. X Computer Aided Dispatch Page 1 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 44 of 174 ________________________ CA12 The system should allow authorized users to maintain a list of CFS list filters (to organize information on the primary CFS windows). X CA13 The system should allow authorized users to maintain CFS priority levels.X CA14 The system should include inactivity alarm and unit status alarm values, along with the colors, for each CFS priority level.X CA15 The system should allow authorized users to maintain a list of CFS response codes.X CA16 The system should allow users to maintain a list of recurring scheduled calls for service, such as pager or siren tests. X CA17 The system should allow authorized users to maintain a list of fire and/or EMS stations.X CA18 The system should allow authorized users to maintain a list of CAD terminals.X CA19 The system should allow authorized users to maintain a list of dispatch timers used to alert call- takers and dispatchers to calls waiting to be dispatched. X CA20 The system should allow authorized users to set up additional web sites to open within CAD windows, without the standard browser controls or navigation features. X CA21 The system should support Caller Location Query, CLQ, functionality.X CA22 System should allow for bulletin records to be linked to the master name index. X CA23 System should allow for bulletin records to be linked to the master vehicle index. X CA24 System should allow for bulletin records to be linked to the master address index. X Calls for Service ID Requirement Yes Future Modify No Comments CB1 The system should track reporter/complainant data, including name, address, and call-back number.X Computer Aided Dispatch Page 2 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 45 of 174 ________________________ CB2 The system should allow unlimited narrative details to be added to a CFS.X CB3 The system should provide automatic date/time stamping and user ID tracking for all call-taker and dispatcher actions to track CFS activity, unit activity, radio log, etc. X CB4 The system should allow authorized users to manage check-in times for units based on CFS type. When a unit exceeds the allotted time, the system should provide visible and audible warnings to the call-taker or dispatcher. X CB5 The system should include an override/reset feature for the unit check-in time warnings.X CB6 The system should allow for filtering subsets or sorting the active or waiting calls within the CFS control panel. X CB7 The system should display key information about each CFS, such as incident number, call for service type, priority, status, assigned units, and incident address within the CFS control panel. X CB8 The system should allow the information displayed for a CFS within the CFS control panel to be configured per user or per agency. X CB9 The system should allow authorized users to manage dispatch timers based on CFS type and priority. The system should provide a visible and/or audible warning, alerting the call-taker or dispatcher that too much time has elapsed without assigning a unit(s) to the CFS. X CB10 The system should make narrative details available to all stations in real time. X CB11 The system should clearly display the SOP to the call-taker and dispatcher when a CFS is created with an incident code that has an SOP. X CB12 The system should be able to display the active and waiting calls for service through the CFS control panel. X Computer Aided Dispatch Page 3 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 46 of 174 ________________________ CB13 The system should allow the call-taker and dispatcher to enter free-text log entries for a CFS.X CB14 The system should auto-save narrative details after a specified period of inactivity on a CFS.X CB15 The system should allow a CFS to be created with a single click or keystroke from either the CAD product or from the mapping product.X CB16 The system should be able to immediately dispatch a new CFS without any mandatory fields.X CB17 The system should allow users to create traffic stop calls for service, with fields for entering key traffic stop data, including location and license plate number, in the order specified by the agency. X CB18 The system should allow the dispatch display to provide access to all CFS information, including incident type, nature of call, address, reporter and complainant names, and narrative. X CB19 The system should provide duplicate CFS suggestions based on address location.X CB20 The system should, after a dispatcher verifies a duplicated call, link the duplicate to the original call to provide access to the additional data. X CB21 The system should allow calls for service to be manually linked for any agency-defined reason.X CB22 The system should allow a "use caution" flag to be placed on any CFS.X CB23 The system should allow a CFS to be modified with priority modifiers such as Routine, Just Occurred, and In Progress throughout the life of the call. X CB24 The system should allow calls for service to be cleared at any time, including prior to dispatch.X CB25 The system should allow a call-taker and/or dispatcher to specify an unlimited number dispositions or reasons for clearing a CFS. X Computer Aided Dispatch Page 4 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 47 of 174 ________________________ CB26 The system should allow authorized users to view cleared calls for service but prevent unauthorized users from making any modifications to these cleared calls. X CB27 The system should allow reactivation of recently cleared calls for service and should also allow additional activity and dispatching of units to the original CFS. X CB28 The system should be able to generate a sequential reference number for a CFS for each jurisdiction/responding agency. X CB29 The system should provide a list of all state/NCIC queries run and associated returns. This list should be filtered by date, query type, user, and/or terminal.X CB30 The system should allow users to easily attach a state/NCIC query to a call for service so that the query and all returns are linked to the call.X CB31 The system should allow NCIC queries to run automatically when a vehicle or name is added to a CFS. X CB32 The system should allow all information captured within a CFS to be transferred to and available via the resulting Case report. X CB33 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with individual calls for service. X CB34 The system should allow users with access to calls for service to use the custom forms to enter and maintain the associated data. X Incident Codes ID Requirement Yes Future Modify No Comments CC1 The system should allow authorized users to maintain a list of CFS types (incident codes), including default priority levels and default modifiers.X Computer Aided Dispatch Page 5 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 48 of 174 ________________________ CC2 The system should allow authorized users to determine if incident reports are required for given incident codes or if incident reports will be automatically created in CAD. X CC3 The system should allow users to enter an unlimited number of incident codes for a CFS.X CC4 The system should allow incident codes to be associated with specific N-DEx codes for state and federal reporting.X CC5 The system should allow map icons to be assigned to each incident code for display of that incident/CFS on the map.X CC6 The system should allow incident codes to be changed at any time during the CFS.X CC7 The system should allow incident codes to be defined by the agency such that they will trigger the appropriate response assistance from 911 EMD systems, if so configured. X Unit Management ID Requirement Yes Future Modify No Comments CD1 The system should allow authorized users to maintain lists of unit information such as unit alarm times, unit details, unit list filters, unit locations, unit shifts, unit specialties, unit statuses, unit types, and the units themselves. X CD2 The system should allow authorized users to determine the length of unit alarm times and the frequency of the alarm tone. X CD3 The system should support filtering on the CAD window to select the units which meet specified criteria (has defibrillator, etc.). X CD4 The system should allow unit drill-down. That is, the user should be able to select a unit and use links to locate information about the personnel, vehicle, and equipment associated with that unit and jump to those records (if authorized). X Computer Aided Dispatch Page 6 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 49 of 174 ________________________ CD5 The system should have one or more CAD unit control windows which allow filtering and sorting units by key data.X CD6 The system should include key information about each unit in the CAD unit control window, such as unit type, call sign, details, status, incident assignment, beat, and location, configurable per user or per agency. X CD7 The system should allow a call-taker or dispatcher to view a list of active and waiting calls for service from the CAD control unit window and to dispatch the units to calls for service. X CD8 The system should allow a call-taker or dispatcher to update unit information such as status, location, and details from the CAD control unit window.X CD9 The system should allow call-takers and dispatchers to dispatch units from a displayed list of available units in the CFS control panel.X CD10 The system should allow call-takers and dispatchers to issue unit commands directly from the CFS window. X CD11 The system should support pre-built shift rosters and allow call-takers or dispatchers to place multiple units on shift with a single command. X CD12 The system should be able to re-assign a unit from one CFS to another with a single command and stack the original CFS against the re-routed unit.X CD13 The system should provide unlimited unit stacking for calls for service.X CD14 The system should allow a re-assigned unit to be sent back to the original CFS when the unit is cleared. X CD15 The system should allow one unit to be exchanged with another, automatically recording in the log that the first unit was initially dispatched and then switched with the second unit. X Computer Aided Dispatch Page 7 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 50 of 174 ________________________ CD16 The system should be able to group units so that subsequent commands apply to all units in the group. X CD17 The system should support the use of cross-staffed units.X CD18 The system should allow the call-taker or dispatcher to enter free-text messages from an officer in the CFS log. X CD19 The system should allow the CFS log to be queried by unit to generate a record of an individual officer's activity for a given time period. X Addresses and GIS ID Requirement Yes Future Modify No Comments CE1 The system should display a list of potential matches as characters for addresses are typed into the CFS address field. These potential matches should be reduced as additional characters are typed until only the matching address(es) is/are listed. X CE2 The system should allow users to suggest adding new addresses when existing address information does not exist.X CE3 The system should allow the call-taker to select a suggested match at any time to auto-populate the address field.X CE4 The system should, when possible, auto-populate the city, state and zip code based on the street address entered (if the address is already in the master address database). X CE5 The system should allow intersections to be entered as CFS addresses.X CE6 The system should allow mile markers to be entered as CFS addresses.X CE7 The system should allow the assignment of common address names such as "Vernon Street" to actual addresses, allowing call-takers and dispatchers to enter either one in a CFS. X Computer Aided Dispatch Page 8 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 51 of 174 ________________________ CE8 The system should allow the assignment of street name aliases. For example, "LB" might be assigned as a street alias for "Leonis Boulevard." Call-takers and dispatchers may choose to enter either the address or the alias. X CE9 The system should automatically alert the call-taker and/or dispatcher of a possible duplicate call based on address data. X CE10 The system should be integrated with GIS. Please describe the GIS integration.X CE11 The system should support specifying and auto- populating the beat and/or zone for a CFS.X Command Line ID Requirement Yes Future Modify No Comments CF1 The system should allow authorized users to maintain a list of CAD commands, including the actions which the system performs within each command. X CF2 The system should allow call-takers and dispatchers to enter commands via the command line using a few keystrokes.X CF3 The system should allow authorized users to create agency-specific commands for the command line.X CF4 The system should allow the command line to use natural language rather than cryptic key codes or a specific information order. X CF5 The system should use business logic to dynamically display only the necessary fields for the selected command in the command line. X CF6 The system should allow authorized users to arrange traffic stop fields in a CAD command to match the order they are called out to dispatchers at the agency. X CF7 The system should default the CFS number from the current CFS to the command line embedded in the CFS detail screen. X Computer Aided Dispatch Page 9 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 52 of 174 ________________________ CF8 The system should support multiple instances of the command line on multiple displays from the same workstation. X CF9 The system should allow users to run common state/NCIC queries directly from the command line.X Call-taker/Dispatcher ID Requirement Yes Future Modify No Comments CG1 The system should allow authorized users to take over any call-taker or dispatcher position.X CG2 The system should be able to be set up for a call- taker and/or dispatcher workflow, or for one user to fill both roles using the same windows. X CG3 The system should support either local or remote call- taker and/or dispatcher positions.X CG4 The system should support an unlimited number of call-taker and/or dispatcher positions.X CG5 The system should allow multiple call-takers or dispatchers or mobile users to enter data on the same CFS simultaneously. X CG6 The system should allow for units to be dispatched simultaneously with call-taking activities.X CG7 The system should make information immediately available to all stations as soon as any dispatcher, call-taker, or mobile unit updates a call. A CFS update indicator (for example, flashing text) should be visible to all stations. X CG8 The system should make all functions available from the call-taker and dispatcher positions for officer- initiated incidents (quick calls) and traffic stops.X Relationships ID Requirement Yes Future Modify No Comments CH1 The system should allow users to add unlimited involved persons to a CFS.X Computer Aided Dispatch Page 10 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 53 of 174 ________________________ CH2 The system should allow authorized users to set up an unlimited number of custom, configurable relationship types.X CH3 The system should allow authorized users to extend the list of CFS relationship types to include such types as arrestee, cited, reporter, driver of vehicle, and passenger. X CH4 The system should automatically check all involved persons’ names against the master name index. X CH5 The system should allow for the entry of anonymous reporters such as concerned citizen or anonymous female without creating a master name record for these entries. X CH6 The system should automatically transfer all names, including any involved persons, from the CFS record to any associated case reports. X Service Vehicles ID Requirement Yes Future Modify No Comments CI1 The system should include a list of service vehicle providers that need to maintain a rotation schedule, such as wreckers or private ambulances.X CI2 The system should automatically position the second company in the first position after the first company has been selected. X CI3 The system should allow the user to dispatch the next company, when unable to reach the first company in line, without manually moving the first company to the bottom of the rotation sequence. X CI4 The system should allow the user to override the rotation in the event a specific provider is requested.X CI5 The system should track attempts to contact service vehicle providers and the results of each attempt.X Tow Calls ID Requirement Yes Future Modify No Comments Computer Aided Dispatch Page 11 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 54 of 174 ________________________ CJ1 The system should allow authorized users to maintain lists of tow call information such as tow call statuses, tow operators, and tow operator schedules.X CJ2 The system should provide a means for recording when a vehicle needs to be towed, including vehicle identifying data, vehicle location, comments, and attempts to contact service vehicles.X CJ3 The system should allow vehicle data from a call for service to automatically populate the tow call.X CJ4 The system should ensure that tow calls are recorded as links for the related master vehicle records. X CJ5 The system should integrate the towing expenses billing with the financial product provided by the same vendor. X CJ6 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with individual tow calls. X CJ7 The system should allow users with access to tow calls to use the custom forms to enter and maintain the associated data. X Unit Recommendations ID Requirement Yes Future Modify No Comments CK1 The system should allow authorized users to maintain a list of run cards.X CK2 The system should allow agency-configurable run cards to define the required responders for each incident code. X CK3 The system should allow authorized users to define run cards by particular map layer(s) or by individual addresses. X CK4 The system should allow run cards to be applied to a single incident code or to multiple incident codes.X Computer Aided Dispatch Page 12 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 55 of 174 ________________________ CK5 The system should allow run cards to be based on/include the following additional criteria: day, time of day, number and type of units.X CK6 The system should allow units which match up with run card criteria to be differentiated with a tiebreaker (such as which one has been inactive for the longest period). X CK7 The system should prioritize units for recommendation based on factors including the following: - Department/jurisdiction - Specialties, training skills, and equipment - Closest path/shortest routing time to incident location - Time since last CFS assignment - Unit status X CK8 The system should allow the dispatcher to assign a recommended unit, assign all recommended units, or expand the list of units to view more recommendations. X CK9 The system should support the use of cascading unit recommendations.X Vehicles ID Requirement Yes Future Modify No Comments CL1 The system should store all vehicle information which is added to a CFS entry in the master vehicle index. X CL2 The system should allow multiple vehicles to be added to a CFS. X CL3 The system should include the following vehicle relationship types: traffic stops or traffic accidents, towed vehicles, abandoned vehicles, and unlimited agency-defined relationships types. X CL4 The system should automatically transfer vehicle information from a CFS to any associated case reports. X Computer Aided Dispatch Page 13 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 56 of 174 ________________________ Hazards and Alerts ID Requirement Yes Future Modify No Comments CM1 The system should visibly notify call-takers, dispatchers and officers of any alert information for names, addresses, and vehicles involved in a CFS. X CM2 The system should integrate hazards and alerts between all products so that alerts entered in one area are available in all others (for example, a dispatcher is alerted in CAD that a complainant has an outstanding warrant in RMS). X CM3 The system should allow unlimited narrative text for an alert.X CM4 The system should include both urgent and non- urgent alerts.X CM5 The system should allow alerts to be deactivated, if no longer relevant, but still maintained in the alert history. X CM6 The system should allow users to set an expiration date for each alert. Expired alerts should be retained but clearly marked as expired and non-urgent. X CM7 The system should display alerts triggered from any non-CAD area of the system to dispatchers in real- time based on the people involved, addresses, vehicles, etc. For example, any alerts for warrant hits or sex offender status should display when a reporting party name is entered in CAD. X CM8 The system should allow authorized users to create other name alert types, such as medical alerts, protection orders, etc. X CM9 The system should directly link alerts (such as warrant hits) to the triggering information.X CM10 The system should alert the call-taker and dispatcher and/or officer if hazardous material is stored at a site, including material name, amount, location on site, and cutoff information (if the data is available on the master address record). X CM11 The system should link hazardous material alerts to the relevant text from the Hazmat Guide stored in the system. X Computer Aided Dispatch Page 14 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 57 of 174 ________________________ CM12 The system should alert the call-taker and dispatcher and/or officer to protection system details for an address, such as fire alarm panel locations and sprinkler system details (if the data is available on the master address record). X CM13 The system should be able to alert the call-taker and dispatcher and/or officer to water supply details for an address (if the data is available on the master address record). X CM14 The system should alert the call-taker and dispatcher and/or officer to any officer safety warnings for an address such as unlocked firearms, and vicious dogs (if the data is available on the master address record). X CM15 The system should allow authorized users to create other address alerts such as known crash pads, drug sites, etc.X CM16 The system should allow authorized user to create agency-defined vehicle warnings.X CM17 The system should alert the call-taker and dispatcher and/or officer to any vehicle warnings. X CM18 The system should allow name, address, and vehicle alerts to be created during the call-taking and/or dispatch process. X CM19 The system should provide a means of granting or denying users permission to view or create specific name, address, and vehicle alert types so that these alerts can be used to store data such as confidential investigative information. X Call Scheduling ID Requirement Yes Future Modify No Comments CN1 The system should allow scheduling calls for future dispatch to help manage special events such as parades, festivals, funeral escorts, and prisoner transport. X CN2 The system should automatically create a CFS when the scheduled activity occurs.X Computer Aided Dispatch Page 15 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 58 of 174 ________________________ CN3 The system should allow scheduled calls to be set up to notify call-takers and dispatchers in advance of the actual event.X CN4 The system should allow a user, when scheduling a CFS, to specify which terminal will handle the CFS.X CN5 The system should remind a user who schedules a CFS to check the CFS date when calls are scheduled for dates that are not in the near future. X CN6 The system should allow scheduled calls to include unlimited narrative details.X CN7 The system should support location overrides for scheduled calls.X CN8 The system should be able to display a list of scheduled calls, either future or past.X CN9 The system should allow a CFS to be scheduled to recur according to a number of different times (for example, daily, the first Friday of the month, every other month, etc.) X External Messaging ID Requirement Yes Future Modify No Comments CO1 The system should include the ability to send messages externally via smtp and sms.X CO2 The system should support rip and run messaging via email or fax for communication with external agencies. X CO3 The system should allow authorized users to maintain lists of paging groups and paging message types. X CO4 The system should send automatic pages based on incident types.X CO5 The system should be able to notify users or groups via smtp or sms when specified calls for service are received. X Internal Messaging ID Requirement Yes Future Modify No Comments Computer Aided Dispatch Page 16 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 59 of 174 ________________________ CP1 The system should allow instant messages to be sent to multiple recipients, such as via a public message room accessible by all on-duty call-takers, dispatchers and officers. X CP2 The system should allow instant messages to be sent to specified user(s).X CP3 The system should provide visible and/or audible alerts or to bring the alert to the front of all other open windows when the user receives an instant message. X CP4 The system should allow for the inclusion of a number of different tones to designate different types of audible alerts. X CP5 The system should include an e-mail function that is internal to the system, allowing users to send e-mail- style messages to other users on the system. X CP6 The system should allow e-mail-style messages to include links to records within the system.X CP7 The system should allow a single e-mail-style message to be sent to one or more users.X CP8 The system should allow users to store or delete received e-mail-style messages.X CP9 The system should log all sent e-mail-style messages.X CP10 The system should provide a note pad function that allows call-takers and dispatchers to type in unlimited text and store the text within the system. X CP11 The system should stamp note pad entries with the date and time and user who created them.X CP12 The system should allow note pad entries to be set to automatically expire.X CP13 The system should be able to notify users or user groups via internal system messaging, or e-mail when specified calls for service are received.X CP14 The system should allow for call-takers and/or dispatchers to notify users and/or user groups of a CFS during any point of the call-taking or dispatching process. X Computer Aided Dispatch Page 17 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 60 of 174 ________________________ CP15 The system should allow bulletins such as BOLOs and special instructions to be issued to groups of officers based on type, jurisdiction, beat, etc. X CP16 The system should immediately make BOLOs available to the system’s mobile units.X CP17 The system should allow BOLOs to have files attached to them via upload or scanner.X Alarm Billing ID Requirement Yes Future Modify No Comments CQ1 The system should allow an alarm billing record to be created from an incident code with a false alarm disposition when the CFS is completed. X CQ2 The system should integrate the alarm billing with the financial product provided by the same vendor.X CQ3 The system should be able to automatically create invoices to bill persons or businesses for false alarms. X CQ4 The system should allow users to manually select charges for alarm billing.X CQ5 The system should allow users to save, print or email an alarm billing record directly from the record window. X CQ6 The system should allow users to sort and filter alarm billing records within the list-view window.X CQ7 The system should allow users to save, print or email a summary list of alarm billing records from the list-view window. X CQ8 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with alarm billing records. X CQ9 The system should allow users with access to alarm billing records to use the custom forms to enter and maintain the associated data. X CAD Reporting ID Requirement Yes Future Modify No Comments Computer Aided Dispatch Page 18 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 61 of 174 ________________________ CR1 The system should provide a report generator for building custom statistical and analytical reports from CAD data. The report generator should be provided by the same vendor and should not be a third-party application. X CR2 The system should restrict access to the report generator and individual report templates by user or user group. X CR3 The system should not allow a user who does not have access to particular data via the application user interface to gain access to that data via the report generator. X CR4 The system should allow the creator of the report template to build reports for any data entered into the CAD product. X CR5 The report generator should allow the creator of the report template to control layout and formatting options for each CAD report template. This includes such options as field arrangements, column widths, label text, font sizes, and line spacing. X CR6 The report generator should allow the creator of each CAD report template to choose which users can access and/or run the report and/or modify the report template. X CR7 The report generator should support the use of aggregate (math) functions including Sum, Average, Count, Count Blank, Minimum, and Maximum.X CR8 The report generator should allow data to be grouped or sorted by any data element.X CR9 The report generator should allow multiple data filters to be applied using "and/or" logic.X CR10 The report generator should allow CAD reports to be saved (as PDF, .XLS, or .CSV), printed, or emailed directly from the report. X CR11 The report generator should allow CAD report templates to be saved and modified at a later time.X Computer Aided Dispatch Page 19 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 62 of 174 ________________________ CR12 The report generator should support adding the CAD reports to user's dashboards.X CR13 The report generator should allow recurring CAD reports to be scheduled and automatically uploaded to a file-system or e-mailed to specified users on certain days and times. X CR14 The report generator should support ad-hoc queries.X CR15 The report generator should support creation of CAD reports such as the following: - Area/section activity - CFS priority analysis - Daily or shift-based CFS summary - CFS by month, by day of week, by hour of day - CFS by nature of call - CFS by source, by disposition - CFS by station, by call-taker or dispatcher - Response time analysis by area, section, priority - Summary of activity for an address or business name - Unit assignments X CR16 The system should be able to provide an officer activity report that includes felony and misdemeanor arrests, citations, vehicle checks, pedestrian checks, and patrol checks. X ANI/ALI Interface ID Requirement Yes Future Modify No Comments CS1 The system should include an interface to the 911 service provider.X CS2 The system should receive the raw spill data from the 911 service and import it into the CFS via a serial or IP connection. X CS3 The system should intelligently handle ANI/ALI rebids through the interface.X Computer Aided Dispatch Page 20 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 63 of 174 ________________________ CS4 The system should allow E911 calls, upon being answered, to automatically generate and populate the CFS entry window with all known data (for example, address, registered name, and phone number) from the call-in number. X Rip and Run Interface ID Requirement Yes Future Modify No Comments CT1 The system should include an interface to fax and email services.X CT2 The system should allow CFS information to be transmitted via this interface to third-parties (such as fire departments).X CT3 The system should allow authorized users to manage the settings for this interface (SMTP configurations, etc.)X Computer Aided Dispatch Page 21 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 64 of 174 ________________________ Mapping General ID Requirement Yes Future Modify No Comments MA1 The system should use mapping functionality which is based on ESRI-compatible mapping components. X MA2 The system should allow for unlimited map layers, including ESNs, counties, roads, railroads, postal zones, and aerial imagery.X MA3 The system should allow users to click on any point on the map to view information such as an ESN, county boundaries, postal zones, address, coordinates, and nearest intersection. X MA4 The system should include map panning and zooming functions.X MA5 The system should allow the user to re-center the map on a CFS, unit, or default location.X MA6 The system should allow users to calculate the distance between two points on the map.X MA7 The system should allow users to toggle aerial imagery for the map.X MA8 The system should allow authorized users to maintain a list of map marker types and assign corresponding map icons. X MA9 The system should ignore city, state and zip code data when searching for addresses if there are no matches. X MA10 The system should allow authorized users to configure any of the standard map actions as system hot keys.X MA11 The system should allow for geo-verification of addresses within CAD, RMS and JMS when the client map application is not open. X MA12 The system should allow agency GIS personnel to maintain map data.X Mapping 22 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 65 of 174 ________________________ CAD ID Requirement Yes Future Modify No Comments MB1 The system should integrate the mapping product with the CAD product and make the map accessible with a single click or keystroke from the CAD product. X MB2 The system should allow all dispatch functions to be available from the map.X MB3 The system should include map functions, such as zooming and plotting, on other dispatch windows.X MB4 The system should allow users to issue CAD commands directly from the map.X MB5 The system should automatically plot active and waiting calls for service on the map as they are entered, and automatically remove them from the map as they are cleared. X MB6 The system should display key CFS data on the map, including address, coordinates, nearest intersection, cross streets, incident code, priority level, and assigned units. X MB7 The system allows the map to filter units so that only certain units are displayed on the map.X MB8 The system should display dispatch alerts (if a CFS has been waiting past an agency-defined time to be dispatched) on the map. X Markers ID Requirement Yes Future Modify No Comments MC1 The system should allow the user to filter the units which are viewable on the map, such as on-duty units and/or off-duty units, or by unit type (law enforcement, fire, and EMS). X MC2 The system should display key unit data on the map, such as call sign unit type, and status.X MC3 The system should display unit alerts for officer safety checks (based on agency-defined times) on the map. X Mapping 23 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 66 of 174 ________________________ MC4 The system should allow map markers to expire and should allow those expired markers to either be removed from the map or grayed out upon expiration. X MC5 The system should roll-up multiple markers for units so that they take up less space, if those units are all at the exact same location. X MC6 The system should allow users to place agency- customizable map markers, without creating a CFS, for items such as controlled burns and road construction. X MC7 The system should allow users to search on customized map markers.X MC8 The system should plot the ESN on the map for Phase II calls.X MC9 The system should display a shaded area which represents the uncertainty distance around the origination points for Phase I and Phase II calls. X Routing ID Requirement Yes Future Modify No Comments MD1 The system should include a routing function on the map which allows routes to be drawn between any combination of unit locations, CFS addresses, and other addresses, including intersections, mile markers, and latitude/longitude coordinates. X MD2 The system should be able to mark road segments as closed for routing purposes. Barriers or closed segments should be displayed on the map.X MD3 The system should allow users to create bookmarks which capture both the location on the map as well as the zoom level and any currently enabled map layers. X MD4 The system should allow users to create a print preview of mapping routes. X Mapping 24 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 67 of 174 ________________________ MD5 The system should allow users to create a PDF of mapping routes and send them in an email. X Search ID Requirement Yes Future Modify No Comments ME1 The system should include geospatial search which supports the following: - Searching and pinning specific addresses including intersections, mile markers, and latitude/longitude coordinates - Searching for addresses within a radius - Searching for addresses within an area (polygon) drawn by the user - Searching and pinning addresses by person or business name X ME2 The system should allow all of the search results to be exported to a CSV file.X AVL ID Requirement Yes Future Modify No Comments MF1 The system should allow the map to show unit locations using AVL (if so equipped).X MF2 The system should auto-populate the CFS with the units AVL location for self-initiated calls (such as traffic stops). X MF3 The system should update the unit location with the nearest address.X MF4 The system should display the map coordinates for any unit having AVL.X MF5 The system should display units that do not have AVL on the map at their user-specified locations.X MF6 The system should allow units that do not have AVL to be assigned default locations by unit status.X AVL Playback ID Requirement Yes Future Modify No Comments Mapping 25 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 68 of 174 ________________________ MG1 The system should record AVL data to permit playback of data at a later time.X MG2 The AVL playback data should be exportable from the system using XML.X MG3 The system should allow authorized users to restrict those who are able to view historical AVL data.X Mapping 26 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 69 of 174 ________________________ GIS Services Data Migration and Scrubbing ID Requirement Yes Future Modify No Comments GA1 The vendor should provide GIS data migration and scrubbing services as part of the implementation.X GA2 The vendor should test the GIS data to ensure proper functioning.X GA3 The vendor should set up the data with the needed configuration and load it into the ArcGIS format.X GA4 The vendor should create address locator and network dataset files to support geocoding and map routing functionality.X GA5 The vendor should be capable of providing additional GIS services without involving a third party.X GIS Services 27 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 70 of 174 ________________________ Mobile General ID Requirement Yes Future Modify No Comments OA1 The system should allow mobile users to manage their own passwords.X OA2 The system should allow authorized users to maintain a list of mobile user locations so that mobile users do not have to manually type commonly used locations. X OA3 The system should allow authorized users to maintain a list of mobile user details such as "on foot", or "has passenger", so that mobile users do not have to enter commonly used details. X OA4 The system should allow authorized users to configure default intervals for check-in reminders.X OA5 The system should include options for visible and audible alerts, as well as allowing the window showing the alert to come to the front of other programs which may be running. X OA6 The system should allow an authorized user to identify which mobile users are logged in.X OA7 The mobile system should be completely integrated with the non-mobile CAD product.X OA8 The mobile system should be completely integrated with the non-mobile mapping product.X OA9 The mobile system should be completely integrated with the non-mobile RMS product.X OA10 The mobile system should include a UI which was specifically designed for entering data and navigating within a mobile environment. For example, users should be able to perform basic functions via the touch-screen or mouse, with minimal typing. X Mobile Page 28 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 71 of 174 ________________________ OA11 The mobile system should allow the user to adjust the font size for the display to ensure mobile readability. X OA12 The mobile system should include large buttons to support touch-screen access.X OA13 The system should use highly visible color-coding for UI elements such as windows and buttons.X OA14 The system should be easily switched between day and night mode display configurations.X OA15 The system should provide a mobile user- customizable dashboard that displays summary information from any modules which the user has permission to access. X OA16 The system should display a mobile user’s assigned tasks and overdue tasks on the user's dashboard. X Network ID Requirement Yes Future Modify No Comments OB1 The system should synchronize data between mobile workstations and system servers so that CAD, RMS, or civil process data entered on mobile units is immediately available on desktop workstations at the agency and vice versa, as long as the connection is maintained. X OB2 The system should use TCP/IP over HTTP with web service type calls for communication between the mobile workstation and the server. X OB3 The system should be compliant with FIPS-140 for all network communication, wireless and wired.X OB4 The system should support dual-factor authentication with a username and password and a USB dongle that meet FBI Security Addendum Requirements. X Mobile Page 29 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 72 of 174 ________________________ OB5 The system should support the mobile application on any modern mobile data terminal with the following specifications: - Modern Intel processor or equivalent - 512 MB RAM - 4 GB storage - 1024x768 touch-screen - Windows 7 or 8.x (32-bit or 64-bit) - Air card connection X OB6 The system should provide core mobile functionality on slower connections.X OB7 The system should manage data transfers based on network speed to optimize performance. X OB8 The system should allow authorized users to set upload and download limits and configure what types of data can be uploaded and/or downloaded based on connection speed. X OB9 The system should rely on intelligent connection handling, including reusing connections and retrying failed connections. X OB10 The system should require that the mobile application automatically check for software updates from the server when a user logs onto that mobile workstation. X OB11 The system should ensure that the server automatically pushes new updates to mobile workstations. X CAD ID Requirement Yes Future Modify No Comments OC1 The system should provide silent dispatch for mobile users.X OC2 The system should allow the mobile user to configure the mobile CAD screen to display the data most useful or relevant at any given time. X OC3 The system should allow screen layouts to be defined at the agency or user level. X Mobile Page 30 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 73 of 174 ________________________ OC4 The system should support fine-grained control of UI elements, which would allow common layouts of one area, but individual control of other areas.X OC5 The system should support individual user control of assignment responses.X OC6 The system should display data on the mobile CAD screen about on-duty units such as call sign, status, location, and key details (for example, has a ride- along). Information to be shown should be configurable per user or per agency. X OC7 The system should display data on the mobile CAD screen about active calls for service such as CFS number, priority, nature of call, address, and assigned units. Information to be shown should be configurable per user or per agency. X OC8 The system should allow mobile users to sort the units display to show only a subset of units, such as units in a specified beat, available units or assigned units. X OC9 The system should allow mobile users to see which units are using mobile CAD and are therefore available to receive communications through the mobile CAD system. X OC10 The system should allow mobile users to choose to see all active calls for service or only their assigned calls for service. X OC11 The system should allow multiple call-takers, dispatchers and/or mobile users to enter data on the same CFS simultaneously. X Mobile Page 31 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 74 of 174 ________________________ OC12 The system should allow mobile users to view all incident information available to call-takers and dispatchers. This includes: - Incident location - Nature of call - Priority - Beat - Complainant/reporter data and contact information - Narrative details - Any duplicate or linked incidents - Attached state/NCIC queries and returns X OC13 The system should allow mobile users to update data about their assigned CFS which was originally entered by call-takers or dispatchers. For example, they can update the street address if it was entered incorrectly or change the nature of the CFS after arriving on scene. All changes should be immediately viewable to call-takers, dispatchers and other mobile users. X OC14 The system should allow mobile users to add unlimited narrative details to an assigned CFS. These details should be viewable by call-takers, dispatchers and other mobile users. X OC15 The system should allow mobile users to create officer-initiated calls for service. This should automatically assign the initiating officer to that CFS. X OC16 The system should ensure that all information entered into an officer-initiated CFS is immediately viewable by call-takers, dispatchers and other mobile users. X OC17 The system should allow a mobile user to add a use caution flag on any CFS. This flag should be visible to all users viewing that CFS.X Mobile Page 32 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 75 of 174 ________________________ OC18 The system should allow mobile users to create officer-initiated traffic stop calls for service. This should be done with a single press, click, or keystroke and should automatically assign the initiating officer to that CFS. X OC19 The system should allow mobile users to assign themselves to calls for service with a single press, click, or keystroke. X OC20 The system should allow mobile users to self- status, that is to change the status on their own unit as though they were a call-taker or dispatcher. Self- statusing should be done with a single press, click, or keystroke. Status updates should be immediately visible to call-takers, dispatchers and other mobile users. X OC21 The system should include the self-statusing actions such as the following for mobile users: - Mark self as on duty and available for dispatch - Assign self to an incident - Mark self as enroute or on scene at an incident - Mark self as leaving scene or completing incident - Mark self as busy/unavailable for dispatch - Mark self as off-duty or on-call X OC22 The system should allow mobile users to update their own locations. Common locations (for example, North Station, South Station, Jail, and Hospital) should be accessible with a press or click. Location updates should be immediately visible to call-takers, dispatchers and other mobile users. X OC23 The system should allow mobile users to update their own key details. Common key details (for example, Has Ride-along, Has Prisoner, and On Foot) should be accessible with a button or click. Detail updates should be immediately visible to call- takers, dispatchers, and other mobile users. X Mobile Page 33 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 76 of 174 ________________________ OC24 The system should allow call-takers and dispatchers to continue to update statuses, locations, details, etc. for mobile users should an officer lose connection, step out of his/her vehicle, etc. X OC25 The system should ensure that mobile users are visibly alerted when the agency-defined check-in time for officer safety has passed. The mobile user should be able to check in with a single press, click, or keystroke. X OC26 The system should ensure that mobile users are visibly alerted when a call for service’s agency- defined dispatch timer (based on nature of incident and priority) has passed without any units having been assigned. X OC27 The system should allow a mobile user assigned to a call to stack himself/herself on a second call, providing a visible indication to call-takers, dispatchers and other mobile users that he/she will respond to the stacked call after handling the current call. X OC28 The system should allow a mobile user assigned to a call to reassign himself/herself to a higher priority call and stack himself/herself to the initial call.X OC29 The system should make all name, address and vehicle alerts highly visible to mobile users. Alert types may include outstanding warrants, officer safety threats, medical alerts, hazardous materials alerts, protection system or water supply information, and other agency-defined alert types. X OC30 The system should allow authorized mobile users to access all previous data for persons, businesses, addresses, and vehicles, such as prior calls for service, traffic stops, case relationships, tickets, jail stays, warrants, parking tickets, etc. X Mobile Page 34 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 77 of 174 ________________________ OC31 The system should allow mobile users to access common state/NCIC queries with a single press, click, or keystroke. X OC32 The system should automatically display the returns for state/NCIC queries to the initiating mobile user.X OC33 The system should allow instant messages to be sent to multiple recipients from the mobile CAD screen, such as via a public message room accessible by all on-duty call-takers, dispatchers and officers. X OC34 The system should allow mobile users to send and receive private instant messages.X OC35 The system should allow mobile users to send and receive private email-style messages.X OC36 The system should ensure that mobile users receive bulletins issued by call-takers and/or dispatchers such as BOLOS and special instructions (for example, an extra patrol at a specified address). X OC37 The system should allow authorized users to configure alerts for mobile users for events such as new CFS assignments for themselves and/or other responders, new state/NCIC query returns, new instant messages, new e-mail style messages, and new bulletins. Options include visible and audible alerts as well as forcing the mobile CAD display to the front of all other open windows. X Administration ID Requirement Yes Future Modify No Comments OD1 The system should allow mobile users to use the fleet management functionality as though they were not remote. X OD2 The system should allow mobile users to use the citizen feedback functionality as though they were not remote. X Mobile Page 35 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 78 of 174 ________________________ OD3 The system should allow mobile users to use the policy manual as though they were not remote.X OD4 The system should allow mobile users to use the canine management functionality as though they were not remote. X Civil Process ID Requirement Yes Future Modify No Comments OE1 The system should allow mobile users to interact with and perform all functions which are accessible from the desktop civil process product.X Mapping ID Requirement Yes Future Modify No Comments OF1 The system should allow mobile users to interact with and perform all functions which are accessible from the desktop mapping product. X OF2 The system should allow the map to automatically zoom to a call or a location based on the mobile unit's status. X OF3 The system should allow the mobile user to launch the map as an embedded window.X Records ID Requirement Yes Future Modify No Comments OG1 The system should allow mobile users to interact with and perform all functions which are accessible from the desktop RMS product.X OG2 The system should allow multiple users access for entering supplemental narratives at the same time.X Mobile Page 36 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 79 of 174 ________________________ Mobility Client Application Deployment ID Requirement Yes Future Modify No Comments MCA1 The application should be compatible with current Android and iOS platforms.X MCA2 The system should be available on both smartphones and tablets.X MCA3 The application should be available for download in public app stores.X MCA4 The administrative portion of the application should be web-based and accessible from any web- capable device. X Application Security ID Requirement Yes Future Modify No Comments MCB1 The application should allow administrators to approve or revoke usage for specific devices, compliant with CJIS Policy Manual section 5.5.2.4.X MCB2 The application should allow administrators to approve or revoke usage for specific users, compliant with CJIS Policy Manual section 5.5.2.4.X MCB3 The application should use the same login credentials as the CAD and/or RMS system.X MCB4 The application should be deployed in such away that multiple users can utilize the same device, if needed. X MCB5 The web-based administration portion of the application should require secure web login.X MCB6 The application should have the option of MFA at login via SMS message, compliant with CJIS Policy Manual section 5.6.2.2. X MCB7 The application should present a system use notification at login, compliant with CJIS Policy Manual section 5.5.4. X Point Tracking Page 37 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 80 of 174 ________________________ MCB8 The application should offer the abiility to lock a user out after 30 minutes of inactivity, compliant with CJIS Policy Manual section 5.5.5. X MCB9 The application should grant the ability to unlock a phone after a session lock using a PIN, compliant with CJIS Policy Manual section 5.6.2.1.2.X MCB10 The application should offer users the option to unlock a phone via biometric authentication (e.g., fingerprint or face (iOS)) instead of a PIN code. X MCB11 The application should allow for the user to reset their PIN within the app.X MCB12 The application should establish a secure connection with the CAD/RMS server without usage of a VPN. X MCB13 The application should transmit encrypted data that is FIPS 140-2 compliant.X CAD Functionality ID Requirement Yes Future Modify No Comments MCC1 Access to the CAD portion of the application should be restricted based on user permissions defined within the CAD system. X MCC2 The application should update CAD data in near real-time, and the user should be able to receive updates without manually refreshing the screen. X MCC3 The application should grant the ability to view active, pending, and stacked CFS records.X MCC4 The application should grant the ability to filter CFS on multiple criteria, including (but not limited to): - Responding Agencies - CFS Status - Priority - Jurisdiction (such as beat or zone) X Point Tracking Page 38 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 81 of 174 ________________________ MCC5 The application should grant the ability to view CFS details, including: - Incident Type - Priority - Call Taker - Location - CFS Jurisdiction - Common Address (i.e. business name) - CFS Creation Time - Cross Streets - Associated Alerts - Name Alerts - Vehicle Alerts - Address Alerts - Comments entered into the CFS by any users - Assigned Units, including Status and Agency - Ability to open each unit to see further details - Names and Vehicles associated with the CFS - Case Reports associated with the CFS X MCC6 The application should notify the user of a newly- assigned CFS via push notification, even when the application is not open on the device. X MCC7 The application should allow for quick searches of the CFS list.X MCC8 The application should show a list of CAD Units.X MCC9 The application should grant the ability to filter Units based on multiple criteria, including (but not limited to): - Responder Agency - Unit Status - Unit Jurisdiction - Unit Type X Point Tracking Page 39 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 82 of 174 ________________________ MCC10 The application should show unit details, including (but not limited to): - Personnel associated with the unit - Unit Agency - Unit Type - Unit Location - Unit Status - Assigned CFS Other Details X MCC11 The application should feature an interfactive map that includes: - Plotted CFS from the list of current CFS - Plotted units, including those with AVL - Ability to click a call or unit to see its details - Ability to quickly launch a native routing application for a plotted CFS - Ability to see the user's current location X MCC12 The application should allow for quick searches of the Unit list.X MCC13 The application should use the device's GPS technology to report the device's position back to CAD. X MCC14 The application should include settings that control the frequency of device location transmission to extend battery life. X MCC15 The application should allow users to log in as CAD units or non-CAD units with limited CFS editing abilities. X MCC16 The application should allow units that log in as a CAD unit to change their Unit Status.X MCC17 The application should allow users to add comments to the CFS.X MCC18 The application should allow users to assign themselves to a CFS.X RMS Functionality ID Requirement Yes Future Modify No Comments Point Tracking Page 40 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 83 of 174 ________________________ MCD1 Access to the RMS portion of the application should be restricted based on user permissions defined within the RMS. X MCD2 The application should allow users to capture media for upload to a case report file, including: - Photos - Audio - Notes X MCD3 The application should allow users to natively take photographs within the app.X MCD4 Photos captured within the application should not be accessible to other applications or galleries on the device. X MCD5 The application should allow users to import photos from other photo galleries on the device.X MCD6 The application should grant the ability to update photos with a description and comments before uploading. X MCD7 The application should grant the ability to update audio with a description and comments before uploading. X MCD8 The application should allow the user to upload multiple pieces of media simultaneously.X MCD9 The application should allow users to select the case report to receive uploaded media via the following methods: - A link to a case report found on a currently assigned CFS - A list of case reports that the user recently uploaded media to - Searching for older cases that the user has permission to access X MCD10 When uploads are complete, the media should require no further validation or importing in the RMS, and should be immediately accessible in the RMS. X State/NCIC Functionality Point Tracking Page 41 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 84 of 174 ________________________ ID Requirement Yes Future Modify No Comments MCE1 The application should allow users to run common State/NCIC queries from the mobile device or tablet. X MCE2 The application should display any pictures that are returned from a query. X MCE3 The application should allow an agency administrator to configure which queries are available in the app. X MCE4 The application should allow scanning of driver's license barcodes to prefill parameters necessary to execute people- and driver-related queries. X MCE5 The application should allow scanning of VIN barcodes to prefill parameters necessary to execute vehicle-related queries. X MCE6 The application should automatically remove State/NCIC query return results from the device within a few hours of running the query. X MCE7 The application should allow users to manually remove/clear a return from the device. X MCE8 The ability to run State/NCIC queries in the app should be based on user permissions within the CAD/RMS. X MCE9 The application should respect permissions in the app that indicate which queries a user has permission to run. X Point Tracking Page 42 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 85 of 174 ________________________ Personnel Personnel ID Requirement Yes Future Modify No Comments PA1 The system should allow authorized users to create and manage employee records.X PA2 The system should provide a guided step-by-step process (wizard) for entering a new person/user into the system to ensure that all steps are completed. X PA3 The system should allow unlimited photos to be attached to each employee record.X PA4 The system should allow bulk updating of employee records.X PA5 The system should retain records indefinitely for employees who are no longer with the agency and track the date(s) employees were in and out of service. X PA6 The system should allow authorized users to set up detailed permissions for each employee, both individually and within groups. X PA7 The system should allow authorized users to generate a permissions audit report for an employee which shows all areas of the system to which that person has access, what type of access it is, and how it is granted. X PA8 The system should allow authorized users to maintain lists of personnel job titles, personnel addressed as, personnel specialties, personnel groups, divisions, termination reasons and service types. X PA9 The system should allow authorized users to view and print a log of the changes to an employee's personnel records. X CentralSquare Technologies LLC Agreement Page 86 of 174 ________________________ PA10 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with individual personnel records. X PA11 The system should allow users with access to personnel records to use the custom forms to enter and maintain the associated data. X PA12 Agency-defined custom fields should be available in Personnel.X Employee Promotions ID Requirement Yes Future Modify No Comments PB1 The system should allow authorized users to create and maintain employee promotion records.X PB2 The system should allow employee promotion records to have files attached to them via upload or scanner. X PB3 Agency-defined custom fields should be available in Employee Promotions.X Employee Commendations ID Requirement Yes Future Modify No Comments PC1 The system should allow authorized users to create and maintain employee commendation records.X PC2 The system should allow authorized users to maintain a list of commendation types.X PC3 The system should allow employee commendation records to have files attached to them via upload or scanner. X PC4 Agency-defined custom fields should be available in Employee Commendations.X Employee Disciplinary Actions ID Requirement Yes Future Modify No Comments PD1 The system should allow authorized users to create and maintain employee disciplinary action records.X CentralSquare Technologies LLC Agreement Page 87 of 174 ________________________ PD2 The system should allow authorized users to maintain lists of offense types and disciplinary action types. X PD3 The system should allow employee disciplinary action records to have files attached to them via upload or scanner. X PD4 Agency-defined custom fields should be available in Employee Disciplinary Actions.X Employee Training ID Requirement Yes Future Modify No Comments PE1 The system should allow authorized users to create and maintain training records for employees.X PE2 The system should allow authorized users to manage lists of training locations, training certificates, and training categories. X PE3 The system should allow users to view a list of courses which will soon expire.X PE4 The system should allow training courses to be entered for an individual employee or entered in bulk with a single action for multiple employees (for example, all officers or dispatchers). X PE5 The system should be able to calculate the total training hours completed by each employee.X PE6 The system should allow users to view the number of training hours completed by an employee within a specified time frame (for example, annual training hours completed). X PE7 The system should display upcoming training/certification expirations in a highly visible manner. X PE8 The system should be able to list courses that were offered by the agency but declined by an employee.X PE9 The system should be able to store default course data for common training courses.X CentralSquare Technologies LLC Agreement Page 88 of 174 ________________________ PE10 The system should allow training records to have files attached to them via upload or scanner.X PE11 The system should allow authorized users to create unlimited custom form templates to associate agency-specified data with individual training records. X PE12 The system should allow users with access to training records to use the custom forms to enter and maintain the associated data. X PE13 Agency-defined custom fields should be available in Employee Training.X Citizen Feedback ID Requirement Yes Future Modify No Comments PF1 The system should provide a means for tracking citizen feedback.X PF2 The system should allow authorized users to maintain lists for feedback types, feedback actions, and feedback dispositions. X PF3 The system should allow a CFS or case report to be associated with the citizen feedback record.X PF4 The system should allow one or more officers or other users to be associated with the citizen feedback record. X PF5 The system should automatically check the reporting citizen's name against the master name index. X PF6 The system should allow citizen feedback records to have files attached to them via upload or scanner. X PF7 Agency-defined custom fields should be available in Citizen Feedback.X CentralSquare Technologies LLC Agreement Page 89 of 174 ________________________ Records Management System (RMS) Case Reports ID Requirement Yes Future Modify No Comments RA1 The system should allow authorized users to maintain a list of case report types (for example, patrol, investigations, narcotics, and juvenile). X RA2 The system should allow authorized users to build unlimited case report output templates (such as an internal report, a media report, and a state’s attorney report) and to specify which data is printed for each. X RA3 The system should allow authorized users to set up case report approval workflows which notify users to perform such tasks as completing cases, reviewing and approving cases, and kicking back cases for changes. X RA4 The system should support setting permissions for each case report type by user and/or user group.X RA5 The system should include the following default involvement types for case reports: offender, suspect, victim, and witness. X RA6 The system should allow authorized users to extend the list of case report involvement types to include such types as arrestee, cited, reporter, driver of vehicle, and passenger. X RA7 The system should support agency or user-defined notifications for case aging (for example, 30-days since creation), case referrals, and follow-ups.X RA8 The system should auto-populate case reports generated from calls for service data such as address, nature of the incident, complainant/reporter data, beat/zone, and NCIC queries and results. X Records Management System Page 47 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 90 of 174 ________________________ RA9 The system should make incident data such as responding units and unit response times readily available to assist in completing the case report when case reports are generated from calls for service. This incident data should be viewable alongside of the case report information. X RA10 The system should allow case reports to be generated without a corresponding call for service.X RA11 The system should allow call-takers and dispatchers to perform an automatic transfer of CFS data from CAD to the RMS when needed. This transfer should not be a one-time transfer but should be kept up to date as the CFS progresses. X RA12 The system should allow authorized users to maintain a list of case dispositions, including whether a disposition closes a case. X RA13 The system should allow a case report’s disposition (status) to be updated at any time. X RA14 The system should allow dispositions to be agency- defined, and should allow the case list to be queried by disposition to show a list of cases under investigation, cases sent to the state’s attorney, etc.X RA15 The system should allow multiple supplemental case narratives to be added by the primary officer or by other users. X RA16 The system should support multiple users adding multiple narratives to a case at the same time.X RA17 The system should allow the case narratives to include unlimited text.X RA18 The system should allow authorized users to create custom case narrative templates with section headings (for example, Synopsis, Details, and Actions Taken). X RA19 The system should allow a case report to specify assisting officers.X Records Management System Page 48 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 91 of 174 ________________________ RA20 The system should allow a case report to specify multiple offenses.X RA21 The system should allow a case report to specify multiple counts of a charge.X RA22 The system should allow an unlimited number of involvement types to be set up for and used on case reports. X RA23 The system should automatically generate required case report forms to gather additional necessary information (for example, arrest forms and citations) based on the selected involvement type(s).X RA24 The system should display the state, federal or local statute or offense descriptions for each offense within the case report screen. X RA25 The system should allow case reports to include multiple modi operandi for a single case report. X RA26 The system should allow case reports to record unlimited vehicles, such as vehicles involved in traffic stops or traffic accidents, towed vehicles, abandoned vehicles, and unlimited agency-defined vehicle relationship types. X RA27 The system should allow users to record vehicle information on citations, warnings, arrest forms, and field identification forms without having to manually re-enter data in each place. X RA28 The system should automatically transfer all vehicle information to a case report from an associated CFS. X RA29 The system should allow case reports to include unlimited case notes which are stamped with the date, time and name of the user who created them.X RA30 The system should allow for expunging individual names from case reports. Expunging the name involvement will automatically expunge the name from system forms such as the arrest and victim form. X Records Management System Page 49 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 92 of 174 ________________________ RA31 The system should allow authorized users to expunge individual offenses from a specified name on a case report. X RA32 The system should allow authorized users to view the original non-expunged case report.X RA33 The system should have an option to allow expunged records to be reverted back to include the original names and offenses. X RA34 They system should have an option to allow expunged records to be completely removed from the database so report writing tools can not be used to identify the original name or offense. X RA35 The system should allow historical reporting to continue to include the expunged records so the number of offenses does not change when items are expunged. The expunged names will not display within these reports. X RA36 The system should allow workflow activities to be created around Sealing and Expungement actions to help with verification processes.X RA37 The system should provide an agency and user- customizable dashboard that displays summary information from any modules which the user has permission to access (for example, that user’s open case reports, reports needing approval, or a list of recently added warrants). X RA38 Dashboards can be utilized with workflow options to display a list of all cases and tasks which require the users attention. X RA39 The system allows for automatic workflow routing based on the offense or state reporting code.X RA40 The system should allow access to sealed cases to be granted to users or user groups per case. X RA41 The system should allow authorized users to maintain the list of reasons for sealing cases.X RA42 The system should allow authorized users to update and correct previously entered data on a case report. X Records Management System Page 50 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 93 of 174 ________________________ RA43 The system should be able to support multiple case reports for the same event, with access to the reports restricted by user permissions. For example, a patrol report and an investigative report may be created about a single event and linked to each other. X RA44 The system should group case reports based on agency-defined criteria (for example, a string of car break-ins). Links should be provided between grouped case reports. X RA45 The system should create a full audit trail showing all activity related to the case report such as case report creation, adding and removing data, and approval history. Each audit entry should include the date, time, and user. X RA46 The system should support intelligent full-text searching of case report narrative fields. X RA47 The system should allow case reports to have files attached to them via upload or scanner.X RA48 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with individual case reports. X RA49 The system should allow users with access to case reports to use the custom forms to enter and maintain the associated data. X RA50 The system should include a configurable process (workflow) for reviewing and approving case reports. X RA51 The system should provide a means for users to indicate that a case report is ready for review and awaiting approval. X RA52 The system should restrict case report approvals to authorized users.X Records Management System Page 51 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 94 of 174 ________________________ RA53 The system should include configurable case routing for review and approval (for example, to a person’s supervisor, to any on-duty supervisor, or according to routing criteria completed by the user). X RA54 The system should allow case reports to be routed to multiple people for approval. X RA55 The system should alert users when a case report (or a component of a case report) has been completed and sent to them for approval. X RA56 The system should allow case report approvers to approve an entire case report or an individual component (for example, a primary narrative but not an attached citation). X RA57 The system should allow case report approvers to "kick back" an entire case report or a case report component. X RA58 The system should include a field for "kicked back" case reports and components which allows the case report approver to request needed changes.X RA59 The system should display a case report’s current approval status and should allow the case report list to be filtered by approval status. X RA60 The system should be able to lock approved case reports against future editing.X RA61 The system should allow authorized users to reactivate locked case reports.X RA62 The system should create a case report management audit trail that includes the date and time when the record was created, edited, saved, completed, forwarded for approval, closed, etc. X RA63 The system should allow authorized users to configure the case management tasks to match the case review and approval system the agency has in place. X Records Management System Page 52 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 95 of 174 ________________________ RA64 The system should automatically generate tasks for the users who need to complete case reports, approve case reports, perform investigative reviews, etc. X RA65 The system should allow users to manually create tasks for case reports. X RA66 The system should include as a dashboard part a list of the user's outstanding tasks or case reports which require action. X RA67 The system should support adding case referral forms to case reports and should also generate notification and follow up tasks for predetermined users or groups based on user input and scoring thresholds. X RA68 The system should include case report scoring functionality for investigators, with configurable scoring requirements. X RA69 The system should send case report scoring notifications via internal system messaging, e-mail, paging and/or SMS. X RA70 The system should notify specified users, including primary officers and their supervisors, when case reports have aged beyond an agency-specified time threshold. X RA71 The system should allow e-mail-style messages sent between users to contain links to case reports.X RA72 The system should notify users or user groups via internal system messaging, e-mail, paging and/or SMS when a case report has been assigned to them for completion and/or approval. X RA73 The system should allow for notifying individuals or groups when something new has been added to a case report. X RA74 The system should allow for notifying individuals or groups when an item has been approved on a Case Report. X Records Management System Page 53 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 96 of 174 ________________________ RA75 The system should include a list of calls for service which require case reports that have not yet been written. X RA76 The system should allow users to sort and filter case reports within the list-view screen. X RA77 The system should allow users to save, print or email a case report (including all associated records and attachments) directly from the record window. X RA78 The system should allow users to save, print or email a summary list of the case reports directly from the list-view window. X Case Leads ID Requirement Yes Future Modify No Comments RB1 The system should have a feature within case reports which allows for tracking all tips, leads, and tasks associated with the case. X RB2 The system will allow a user to assign leads to other users who are helping to gather information on the case. X RB3 The system allows for assigning a lead to an individual who doesn't have access to the full case report. The assignor can determine how much information about the case and lead should be granted to the assignee. The assignee will be allowed to add information to the leads assigned to them. X RB4 The system allows users to create new leads for a specific case even if they don't have access to the case. X RB5 The system shall allow the primary investigator to filter a list of all leads where the assignments have been completed and are ready for review. X RB6 The system should allow leads to be organized by agency-configurable values such as Interview a witness or Canvas the neighborhood. X Records Management System Page 54 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 97 of 174 ________________________ RB7 The system should allow the priority or urgency of each lead to be assigned.X RB8 The system should include names added to a lead to the system's Master Name record and allow it to be linked back to the lead. X RB9 The system should include Vehicles added to a lead to the system's Master Vehicle record and allow it to be linked back to the lead. X RB10 The system should allow Narratives to be added specific to each lead. The primary investigator can review the narrative and import the narrative into the case report if they determine the information should be included within the case report. X RB11 The system will allow for importing names, vehicles, and supplemental narratives from completed tasks into the Case Report. Information that is deemed unnecessary does not need to be imported into the case report. X RB12 The system should allow workflow to be automated to create tasks or notifications when a new lead is entered. X RB13 The system should allow workflow to be automated to create tasks or notifications when a new lead is assigned. X RB14 The system should allow workflow to be automated to create tasks or notifications when a new lead is completed. X RB15 The system should allow leads assigned to individuals to be displayed on their dashboards.X RB16 The system should allow Property and Evidence to be added to each lead.X RB17 The system should allow attachments to be added to each lead.X RB18 The system should allow for tracking tips and leads that are not associated with a specific case report. X Records Management System Page 55 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 98 of 174 ________________________ RB19 The system should include a report generator that allows user-defined reports to be created with the information collected within each of the leads.X Intelligence Case Reports ID Requirement Yes Future Modify No Comments RC1 The system should allow the system to track intelligence reports.X RC2 The system should ensure that intelligence case reports include all of the standard functionality and workflow as regular case reports. X RC3 The system should lock down the intelligence case reports so that only specified users have access to any of the data stored in those case reports.X RC4 The system should ensure that the intelligence case reports include links to warrants, protection orders, field identifications, other intelligence case reports and standard case reports. X RC5 The system should ensure that master name records which are associated with an intelligence report have an additional section of information which records information such as informant ID and the MO. X RC6 The system will allow authorized personnel to add and track notes on Informants to document all contacts with the individual. X RC7 The system should ensure that authorized users may choose to not submit intelligence cases to state reporting (IBR/UCR). X RC8 The system should allow Names, Offenses and Vehicles to be copied from an Intelligence Case into a normal case without the need to re-enter the information. X IBR Preparation ID Requirement Yes Future Modify No Comments Records Management System Page 56 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 99 of 174 ________________________ RD1 The system should perform IBR error checking and validation on the case report, including detailed error messages.X RD2 The system will provide a link to specific fields that need to be corrected for IBR validations.X RD3 The system should package the case reports in suitable format for IBR submittal.X RD4 The system should be able to provide CA State required reports - Anti-Reproductive Rights Crimes; Hate Crimes; Domestic Violence Crimes and Law Enforcement Officers Killed/Injured X Property/Evidence Management ID Requirement Yes Future Modify No Comments RE1 The system should allow users to create and maintain property/evidence records for case reports. X RE2 The system should allow users to manually assign a number to property/evidence items for purposes of displaying those items before the court.X RE3 The system should allow authorized users to maintain a list of property/evidence shelves, lockers, bins, and other locations. X RE4 The system should allow access tags to be defined for property/evidence items which would restrict access to certain users or user groups. X RE5 The system should eliminate the need to duplicate any property/evidence information after it has been entered into the system. X RE6 The system should support stolen property reports.X RE7 The system should support lost property reports.X RE8 The system should support found or recovered property reports.X RE9 The system should support contraband or seized property items property reports.X Records Management System Page 57 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 100 of 174 ________________________ RE10 The system should support evidence items reports.X RE11 The system should include business logic that allows the property/evidence forms to automatically adjust to the type of property selected and to display only the necessary fields for input of that type of property. X RE12 The system should include the appropriate data elements for each property and evidence type.X RE13 The system should allow users to set a target disposal date for each property/evidence item. X RE14 The system should allow a user to access the associated case report by a single click or keystroke from the property/evidence record. X RE15 The system should allow digital photos of each piece of property/evidence to be attached to the property/evidence record. X RE16 The system should be able to print barcodes for property/evidence items.X RE17 The system should be able to open a property/evidence record by scanning the item’s barcode. X RE18 The system should allow users to capture information regarding the intake, movement, release, and disposal of property and evidence and should produce appropriate chain-of-custody reporting. X RE19 The system should include a full audit trail for the chain of custody, including the date, time, start and end location, and personnel involved in each transaction. X RE20 The system tracking should include transferring property internally, transferring to/receiving from personnel, and transferring to/receiving from external entities (crime labs, etc.). X RE21 The system should allow only valid property movement based on an item’s current status, to enforce a valid chain of custody. X Records Management System Page 58 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 101 of 174 ________________________ RE22 The system should generate receipt forms for documenting movement of property and evidence.X RE23 The system should support electronic capture of signatures for the receipt forms. X RE24 The system should allow users to move and manage property/evidence in bulk.X RE25 The system should store and manage digital evidence such as audio, photos, documents, and video links. X RE26 The system should store a read-only checksum for digital files and provide a means of determining if anyone has tampered with the file. X RE27 The system should allow users to export digital evidence in bulk.X RE28 The system should allow tagging specific points on the timeline within audio files to provide a means for jumping directly to those points. X RE29 The system should display tagged time references in a chronological list to allow users to jump to the relevant information (for example, a confession) by selecting the tag. X RE30 The system should allow users to sort and filter property/evidence records within the list-view screen. X RE31 The system should allow users to save, print or email a summary list of the property/evidence records directly from the list-view window.X RE32 The system should allow users to save, print or email a property/evidence record directly from the record window. X RE33 The system should support intelligent full-text searching of property/evidence narrative fields. X Records Management System Page 59 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 102 of 174 ________________________ RE34 The system should be able to generate and print reports based on the property/evidence list such as: - Property nearing target disposal date - Property in temporary locations - Property out of agency custody X RE35 The system should offer the ability to audit a property location to determine if all expected physical items are within the specified location. Missing and extra items will be identified for the auditor. X RE36 The system should allow for creating custom forms for Property and Evidence.X RE37 The system should allow barcode labels to be configured to display any of the information available on the Property and Evidence screen.X RE38 The system should display thumbnail size pictures on the screen to help navigate to the photos of interest. X RE39 The system should allow multiple evidence photos to be printed on a single page using thumbnail- sized pictures. X RE40 Agency-defined custom fields should be available in Property and Evidence.X Arrests ID Requirement Yes Future Modify No Comments RF1 The system should allow users to create and maintain arrest forms.X RF2 The system should support multiple charges for a given person on a single arrest form.X RF3 The system should allow users to add an arrest form to a case report at the time of the original incident or any time after that. X RF4 The system should allow users to add supplemental arrest narratives to the original case report in the event of an arrest at a later date.X Records Management System Page 60 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 103 of 174 ________________________ RF5 The system should make the arrest information from the RMS available to the JMS for auto- populating the booking record. X Citations ID Requirement Yes Future Modify No Comments RG1 The system should allow users to create and maintain citation records.X RG2 The system should allow the citation number to be free-form text rather than a predefined number sequence. X RG3 The system should support use of different types of citations, including traffic citations and non-traffic citations. X RG4 The system should ensure that citations use the state-defined charges/offenses.X RG5 The citation should display on the master name record and/or vehicle name record.X RG6 The system should allow citations to be associated with case reports or created without a case report.X RG7 The system should allow users to save, print or email a summary list of the citation records directly from the list-view window. X RG8 The system should allow users to save, print or email a citation record directly from the record window. X RG9 The system should support intelligent full-text searching of citation narrative fields. X RG10 The system should allow citations to be manually linked to existing case reports.X RG11 Agency-defined custom fields should be available in Field Identifications.X Field Identifications ID Requirement Yes Future Modify No Comments RH1 The system should allow users to create and maintain field identification records.X Records Management System Page 61 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 104 of 174 ________________________ RH2 The system should allow users to create gang affiliations as part of the field identification process.X RH3 The system should allow users to save, print or email a summary list of the field identification records directly from the list-view window.X RH4 The system should allow users to save, print or email a field identification record directly from the record window. X RH5 The system should support full-text searching of field identification narrative fields. X RH6 The system should allow field identification records to be associated with case reports or created without a case report. X Warrants ID Requirement Yes Future Modify No Comments RI1 The system should allow users to create and maintain warrant records.X RI2 The system should allow authorized users to update the warrant status at any time.X RI3 The system should allow for addition of standard fees upon creation of the warrant.X RI4 The system should allow warrants to be organized by agency-configurable values.X RI5 The system should allow separate numbers, such as NCIC, docket, state case, or OCA to be included in the warrant record. X RI6 The system should allow data for the appropriate prosecutor to be included with each warrant.X RI7 The system should allow authorized users to change the status of a warrant for the following reasons: served on the person, recalled by the court, person booked on warrant charge, and other reasons defined by the agency. X RI8 The system should allow warrants to be sealed.X Records Management System Page 62 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 105 of 174 ________________________ RI9 The system should be able to generate a standard felony warrant letter from the warrant.X RI10 The system should restrict access to sealed warrants to specified users or user groups.X RI11 The system should keep track of cancelled warrants.X RI12 The system should automatically alert call-takers, dispatchers and/or officers when names with active warrants are involved in a CFS. X RI13 The system should flag any names from the master name index which have active warrants.X RI14 The system should track service attempts for warrants.X RI15 The system should allow authorized users to specify whether to charge for mileage on each warrant service attempt trip. X RI16 The system should allow users to make notes on warrants to record any data learned during service attempts that may aid in successful service. Each note should include the date, time, and username. X RI17 The system should allow warrants to have files attached to them via upload or scanner.X RI18 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with individual warrants. X RI19 The system should allow users with access to warrants to use the custom forms to enter and maintain the associated data. X RI20 The system should allow for creating workflow tasks for events such as adding a new warrant or clearing an existing warrant.X RI21 Agency-defined custom fields should be available in Warrants.X Protection Orders ID Requirement Yes Future Modify No Comments Records Management System Page 63 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 106 of 174 ________________________ RJ1 The system should allow for tracking protection orders.X RJ2 The system should ensure that the master name records for both the defendant and the complainant show a link for the protection order. X RJ3 The system should flag any names from the master name index which have active protection orders.X RJ4 The system should track service attempts for protection orders.X RJ5 The system should allow users to make notes on protection orders to record any data learned during service attempts that may aid in successful service. Each note should include the date, time, and username. X RJ6 The system should create a Sheriff's Return for successful service attempts.X RJ7 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with individual protection orders. X RJ8 The system should allow users with access to protection orders to use the custom forms to enter and maintain the associated data. X RJ9 The system should allow for creating Protection Order workflow tasks .X RJ10 Agency-defined custom fields should be available in Protection Orders.X Pawn Property ID Requirement Yes Future Modify No Comments RK1 The system should allow users to create and maintain pawn property records.X RK2 The system should allow users to attach digital photos to a pawn property record, either via an upload or directly from a camera.X Records Management System Page 64 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 107 of 174 ________________________ RK3 The system should allow pawn property records to have files attached to them via upload or scanner.X RK4 The system should allow users to save, print or email a summary list of the pawn property records directly from the list-view window. X RK5 The system should allow users to save, print or email a pawn property record directly from the record window. X RK6 The system should support intelligent full-text searching of pawn property narrative fields. X RK7 Agency-defined custom fields should be available in Pawn Property.X Sex Offenders ID Requirement Yes Future Modify No Comments RL1 The system should allow for tracking sex offenders.X RL2 The system should ensure that names and addresses entered into sex offender records are checked against the master indices and then added to those indices if they do not already exist.X RL3 The system should provide a list of registered sex offenders that is accessible by authorized users from any product. X RL4 The system should alert users to sex offender status whenever a sex offender’s name appears anywhere in the system. X RL5 The system should track sex offender check-in dates and alert users to an offender’s next required check-in date. X RL6 The system should be able to generate a printable list of sex offenders who are soon due to check in or who are overdue. X RL7 Agency-defined custom fields should be available in Sex Offenders.X Records Management System Page 65 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 108 of 174 ________________________ Bicycle Registrations ID Requirement Yes Future Modify No Comments RM1 The system should allow bicycle registrations to be tracked.X RM2 The system should ensure that names and addresses entered into bicycle registration records are checked against the master indices and then added to those indices if they do not already exist.X RM3 The system should track invoices, fees, and receipts associated with bicycle registrations.X RM4 The system should allow photographs to be attached to a bicycle registration record.X RM5 The system should provide a list of bicycle registrations that can be searched by any data element including serial number. X RM6 Agency-defined custom fields should be available in Bicycle Registrations.X Parking Tickets ID Requirement Yes Future Modify No Comments RN1 The system should allow parking tickets to be tracked.X RN2 The system should allow authorized users to change the status of a parking ticket for any number of reasons defined by the agency. X RN3 The system should ensure that the name, vehicle and/or address entered into parking ticket records use the master records. Parking ticket records should also use the name and address validation provided with the master name and master address records. X RN4 The system should allow parking ticket statuses to be changed in bulk.X RN5 The system should allow users to attach documents to parking ticket records.X Records Management System Page 66 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 109 of 174 ________________________ RN6 The system should track invoices, fees, and receipts associated with parking tickets.X RN7 The system should allow for an agency-defined sliding fee scale based on parking ticket age.X RN8 The system should provide a list of parking tickets that can be searched.X RN9 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with individual parking tickets. X RN10 The system should allow users with access to parking tickets to use the custom forms to enter and maintain the associated data. X RN11 Agency-defined custom fields should be available in Parking Tickets.X Pistol Permits ID Requirement Yes Future Modify No Comments RO1 The system should allow pistol permits to be tracked.X RO2 The system should ensure that names and addresses entered into pistol permit records are checked against the master indices and then added to those indices if they do not already exist.X RO3 The system should allow invoices associated with pistol permits to be printed or emailed directly from the pistol permit. X RO4 The system should allow authorized users to manage the fees which are charged for pistol permits. X RO5 The system should allow authorized users to manage permit subtypes.X RO6 The system should track fees associated with pistol permits.X Records Management System Page 67 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 110 of 174 ________________________ RO7 The system should allow receipts to be printed or emailed for paid invoiced directly from the pistol permit. X RO8 The system should maintain an outstanding balance when pistol permit fees are not paid in full.X RO9 The system should allow photographs or documents to be attached to a pistol permit record.X RO10 The system should provide a list of pistol permits that can be searched by any data element.X RO11 The system should allow authorized users to create unlimited custom form templates which are used to associate agency-specified data with individual pistol permits. X RO12 The system should allow users with access to pistol permits to use the custom forms to enter and maintain the associated data. X RO13 Agency-defined custom fields should be available in Pistol Permits.X RO14 The system should automatically change the status of a pistol permit once it expires. X Digital Lineups ID Requirement Yes Future Modify No Comments RP1 The system should allow authorized users to create digital lineups using mugshots stored in the system.X RP2 The system should allow users to choose demographic criteria to select mug shots for inclusion in digital lineups, including eye color, hair color, height, and weight. X RP3 The system should support exporting digital lineups to a ZIP file.X RP4 The system should allow users to randomly select photos for a digital lineup. X Accident Reports Records Management System Page 68 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 111 of 174 ________________________ ID Requirement Yes Future Modify No Comments RQ1 The system should track accident reports, including attached accident diagrams.X RQ2 The system should allow files to be attached to accident reports via upload or scanner.X RQ3 The system should allow accident reports to be related to case reports.X RQ4 Agency-defined custom fields should be available in Accident Reports.X Records Reporting ID Requirement Yes Future Modify No Comments RR1 The system should provide a report generator for building custom statistical and analytical reports from RMS data. The report generator should be provided by the same vendor and not be a third- party application. X RR2 The system should restrict access to the report generator and individual report templates by user or user group. X RR3 The system should not allow a user who does not have access to particular data via the application user interface to gain access to that data via the report generator. X RR4 The system should allow the creator of the report template to build reports for any data entered into the RMS product. X RR5 The report generator should allow the creator of the report template to control layout and formatting options for each administration report template. This includes such options as field arrangements, column widths, label text, font sizes, and line spacing. X RR6 The report generator should allow the creator of each RMS report template to choose which users can access and/or run the report and/or modify the report template. X Records Management System Page 69 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 112 of 174 ________________________ RR7 The report generator should support the use of aggregate (math) functions including Sum, Average, Count, Count Blank, Minimum, and Maximum. X RR8 The report generator should allow data to be grouped or sorted by any data element.X RR9 The report generator should allow multiple data filters to be applied using "and/or" logic.X RR10 The report generator should allow RMS reports to be saved (as PDF, .XLS, or .CSV), printed, or emailed directly from the report. X RR11 The report generator should allow administration report templates to be saved and modified at a later time. X RR12 The report generator should support adding the RMS reports to user's dashboards.X RR13 The report generator should allow recurring RMS reports to be scheduled and automatically uploaded to a file-system or e-mailed to specified users on certain days and times. X RR14 The report generator should support ad-hoc queries.X RR15 The system should include performance reports based on all information (date, time, etc.) captured in the case management system. These reports should show how long cases have been open, how long they took to close, what the officer workload is, and whether agency protocol was followed. X Records Management System Page 70 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 113 of 174 ________________________ RR16 The report generator should support creation of RMS reports such as the following: - Daily or shift-based summary of case reports - Summary of case reports for a specified time range - Summary of case reports by approval status or by disposition - Summary of case reports by offense or by nature of incident - Summary of case reports by geographical area - Summary of juvenile cases - Summary of arrests by officer - Summary of citations by officer - Officer case load report - Crimes within an area - Year-to-date crime totals - Comparison of crime statistics year over year - Outstanding warrants summary - Warrants served by serving officer - Unpaid parking ticket summary - Parking tickets issued broken down by officer X NIBRS Interface ID Requirement Yes Future Modify No Comments The system should include an interface to the state's NIBRS repository.X The system should allow users to export cases as text files via this interface. X Interface A ID Requirement Yes Future Modify No Comments The system should be able to interface with the Crossroads software for electronic traffic collision reporting and electronic citations. X Scheduled for the 23.3 release of Pro Suite Records Management System Page 71 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 114 of 174 ________________________ System (Global) General ID Requirement Yes Future Modify No Comments SA1 The system should allow all software products (CAD, RMS, JMS, etc.) to be configured and managed from one system window.X SA2 The system should allow authorized users to change commonly altered variables without intervention from the vendor or IT. X SA3 The system should allow multiple (unlimited) users to be logged into the system and using the same applications simultaneously.X SA4 The system should allow multiple (unlimited) users to view, add, and edit information in the same records simultaneously. X SA5 The system should provide global search functions for names, addresses, phone numbers, and vehicles. X SA6 The system should ensure that these search functions include SOUNDEX, partial, and wild-card searches. X SA7 The system should be able to generate a summary of each record displayed within these search results, including digital images. X SA8 The system should be able to print, save or email the search summary directly from the summary window. X SA9 The system should be able to print, save or email a list directly from the list view window.X SA10 The system should be able to print, save or email a record directly from the record detail window.X SA11 The system should allow the creation of an agency- specified header for use within printouts from the system. This header should include both an image and text. X System (Global)Page 72 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 115 of 174 ________________________ SA12 The system should allow authorized users to maintain a list of phone number types. X SA13 The system should allow authorized users to maintain a list of relationships (for example, spouse, neighbor, stranger, etc.) X SA14 The system should allow authorized users to maintain a list of agencies.X SA15 The system should allow authorized users to electronically redact reports from within the built in print preview option. X SA16 The system should allow authorized users to identify text or images within the report by drawing a box overtop of the item, and then the system should replace the underlying item with the box. X SA17 The system should convert redacted text to an image so that the text itself is no longer searchable or retrievable in any other fashion.X Security ID Requirement Yes Future Modify No Comments SB1 The system should provide multiple levels of data security control, including access by user and user group. X SB2 The system should be FIPS 140 compliant for all network communication, including wired and wireless communication. X SB3 The system should verify access by a username and its corresponding password.X SB4 The system should support integration with Active Directory.X SB5 The system should support integration with multiple Active Directory servers.X SB6 The system should support dual-factor authentication with a username and password and a USB dongle that meets FBI Security Addendum Requirements. X System (Global)Page 73 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 116 of 174 ________________________ SB7 The system should never display passwords and should store passwords as hashed values in the database. X SB8 The system should provide each user with a single username and password for the entire system.X SB9 The system should include the following agency- configurable password parameters: - Minimum length - Case sensitive - Required to use uppercase and lowercase - Required to include a numeral - Frequency of password changes - Number of previous passwords which cannot be reused X SB10 The system should be able to display agency- defined password parameters when users create or change a password. X SB11 The system should allow authorized users to determine when any user’s password was last changed and to change any user’s password.X SB12 The system should provide access levels, including view, edit, delete, and admin for each component of the system for users and user groups.X SB13 The system should track the user who last entered or updated any record as well as the date and time of the modification. X SB14 The system should store a read-only checksum for digital files and provide a means of determining if anyone has tampered with the file. X SB15 The system should be able to create an audit record each time a record is created, edited, or viewed.X SB16 The system should create an audit record each time an audio or video attached to a case report is exported from the system. X System (Global)Page 74 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 117 of 174 ________________________ SB17 The system should include a screen that displays users who are currently logged in. X SB18 The system should include a screen that displays successful and unsuccessful log-ins and password changes. X Architecture ID Requirement Yes Future Modify No Comments SC1 The system should use an n-tier architecture.X SC2 The system should use an SQL database.X SC4 The system should include all server hardware. Network equipment and workstations will be furnished by the agency.X SC5 The system should include 30-minute rolling backups of all data to an offsite location (not within the city or county) during which the system performance cannot be degraded. X SC6 The system should include a warm standby server in the event that the primary server becomes unavailable. X SC7 The system should ensure that the warm standby server includes the physical servers, server operating system software, server application and database software, installation, testing and configuration. X SC8 The system should replicate the production server data to the warm standby server in near real time.X SC9 The system should be configured to allow workstations to connect to the warm standby server in the event the primary server is unavailable.X SC10 The system should include a testing/training server.X SC11 The system should ensure that the testing/training server includes the physical servers, server operating system software, server application and database software, installation, testing and configuration. X System (Global)Page 75 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 118 of 174 ________________________ SC12 The system should ensure that the testing/training server allows the users to work with a copy of the production data without influencing the production environment. X User Interface ID Requirement Yes Future Modify No Comments SD1 The system should be able to perform data validation/error checking for fields in the system.X SD2 The system should allow specific fields to be designated as required to force users to enter essential information before saving a record. X SD3 The system should visibly identify required fields (for example, by color-coding them). If a user attempts to save a record without completing all required fields, The system should visibly notify the user of the remaining required fields (for example, by causing the required fields to flash). X SD4 The system should provide auto-completion for frequently entered information. Once the user begins typing, the appropriate data should automatically populate into the record. X SD5 The system should use the tab key to move between fields.X SD6 The system should include a spellchecker for narrative fields throughout the system. Users should be able to add words such as local place names to the spellchecker’s dictionary. X SD7 The system should allow users to use a shortcut key to jump to any menu or submenu link on an open screen, even if that screen is not currently in focus.X Integration ID Requirement Yes Future Modify No Comments System (Global)Page 76 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 119 of 174 ________________________ SE1 The system should ensure that all of its modules integrate with other modules (CAD, RMS, JMS, etc.), are provided by the same vendor, and are not third-party applications. X SE2 The system should use a single database, capable of being hosted on a single server, for all modules.X SE3 The system should allow all modules (CAD, RMS, JMS, etc.) to be accessible to authorized users from the same application window. X SE4 The system should allow all modules (CAD, RMS, JMS, etc.) to be accessible based on assigned permissions. All modules should be accessible with a single click or keystroke, without launching a separate program or application. X SE5 The system should provide a one-time, single point of data entry to allow information to be accessible from other modules in the system once it has been entered. X SE6 The system should have consistent user interface design throughout.X SE7 The system should be integrated to provide automatic transfer of critical information between software modules, including: - CFS data from CAD transfers to the case reports in RMS - Arrest or warrant data in RMS transfers to booking in JMS X SE8 The system should ensure that all modules share the same master records for names, addresses, property and vehicles and that these master indices are located within a single database. X SE9 The system should integrate alerts between all modules so that alerts entered in one area are available in all others (for example, a dispatcher is alerted in CAD when a complainant has an outstanding warrant in RMS). X System (Global)Page 77 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 120 of 174 ________________________ SE10 The system should provide an agency and user- customizable dashboard that displays summary information from any modules which the user has permission to access (for example, that user’s open case reports, the current jail roster, or a list of recently added warrants). X SE11 The system should be able to display dashboard reminders of overdue and soon-to-be-due tasks for users or user groups. X SE12 The system should be able to display web links on the dashboard to provide direct links to third-party websites via the default browser.X Master Name Index ID Requirement Yes Future Modify No Comments SF1 The system should use a single database, accessed from all modules, for storing the master name records. The system should link all activity of a person (or business) to a single master name record. If the system does not do the above, please explain the master name index architecture and functionality. X SF2 The system should link the master name record to and provide a list of all activity with which the person was involved, including calls for service, case reports, jail bookings, citations, parking tickets, warrants, registered vehicles, and anything built with custom modules. X SF3 The system should include links from the activity list on the master name record to any other record in which the person was involved, in the module the activity originated. Access to these records should be controlled by user permissions. X SF4 The system should include links to the master name index from name fields found throughout the system.X System (Global)Page 78 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 121 of 174 ________________________ SF5 The system should support advanced name searching based on any combination data elements in a master name record. X SF6 The system should allow first, middle and last names to be entered in any order in name fields.X SF7 The system should not require separate search fields for first, middle, and last names.X SF8 The system should allow searching for persons and businesses by full or partial names.X SF9 The system should connect the alias and the master name record so that searching for an alias finds that master record. X SF10 The system should include the option of using SOUNDEX when searching for names. X SF11 The system should permit the use of age ranges, as well as specified ages on master name records.X SF12 The system should eliminate the need to duplicate any name information after it has been entered into the system. X SF13 The system should allow users to update any basic data fields and add or modify other information on the master name record once it has been created.X SF14 The system should display the last modified date on each master name record.X SF15 The system should cross-reference each master name record to all other records associated with a person or business. X SF16 The system should automatically add names to the master name index when entered elsewhere in the system. X SF17 The system should allow users to manually enter names directly into the master name index.X SF18 The system should have built-in checking to reduce the possibility of creating duplicate master name records for the same person or business.X System (Global)Page 79 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 122 of 174 ________________________ SF19 The system should have the ability to merge duplicate name entries, giving the user the choice of which name data elements to keep for the merged record. X SF20 The system should allow users to select, view and merge multiple names at once to a single master name record rather than having to merge them one name at a time. X SF21 The system should store narrative comments linked to a name and display it upon inquiry for its master name record. X SF22 The system should display an address history for persons including dates of address changes.X SF23 The system should check all coded entries in the master name index for validity at the time of data entry. X SF24 The system should automatically check a name against outstanding warrants, known sex offenders and current jail inmates and notify or alert users accordingly. X SF25 The system should automatically display any user- entered name alerts (medical alerts, gang alerts, officer safety threats, and other agency-defined alert types). X SF26 The system should allow users to create new name alerts from or for a master name record.X SF27 The system should allow users to specify expiration dates on name alerts. Expired name alerts should remain attached to master name records for historical purposes. X Master Address Index ID Requirement Yes Future Modify No Comments SG1 The system should link all activity occurring at an address to a single master address record.X SG2 The system should eliminate the need to duplicate any address information after it has been entered into the system. X System (Global)Page 80 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 123 of 174 ________________________ SG3 The system should allow users to update any basic data fields and add or modify other information on the master address record once it has been created. X SG4 The system should use a single database, accessed from all software modules, for storing the master address index so that information entered about an address in JMS, for example, is available in RMS. If the system does not do the above, please explain the master address index architecture and functionality. X SG5 The system should ensure that the each master address record includes a listing of all persons and businesses known to reside at the address, which are included in the master name index. X SG6 The system should display the following related activities with master address records: calls for service, case reports, and civil process service. Activities should be listed in reverse chronological order for each master address record. X SG7 The system should include links from the activity list to any record in which the address was involved, in the module where the activity originated. Access to these records should be controlled by user permissions. X SG8 The system should provide a notification to the user that an address is either valid or invalid. For invalid addresses, the system should display a list of potential valid addresses. X SG9 The system should link to the master address index from address fields anywhere in the system.X SG10 The system should cross-reference each master address record to all other records associated with that address. X SG11 The system should allow users to manually enter addresses directly into the master address index.X System (Global)Page 81 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 124 of 174 ________________________ SG12 The system should provide a report that shows manually added addresses.X SG13 The system should have built-in checking to automatically merge differently-typed addresses that correspond to the same location (for example, "5000 Pacific Boulevard" and "5000 pacific blvd" should not create duplicate address records). X SG14 The system should be able to merge address records (for example, "NORMS Restaurant" and "2500 E. 2500 Slauson Ave." are the same address and should be treated as such). X SG15 The system should automatically display any user- entered address alerts (hazardous materials, alarm system, water supply information, officer safety threats, and other agency-defined alert types).X SG16 The system should allow users to create new address alerts from a master address record.X SG17 The system should allow users to specify expiration dates on address alerts. Expired address alerts should remain attached to the master address record for historical purposes. X SG18 The system should allow searching for address by house number, full or partial street name, state, or zip code. X SG19 The system should ensure that searching for a merged address record finds the appropriate master address record (for example, searching on "NORMS Restaurant" finds "2500 E. 2500 Slauson Ave.").X Master Vehicle Index ID Requirement Yes Future Modify No Comments SH1 The system should link all activity for a vehicle to a single master vehicle record.X System (Global)Page 82 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 125 of 174 ________________________ SH2 The system should eliminate the need to duplicate any vehicle information after it has been entered into the system. X SH3 The system should allow users to update any basic data fields and add or modify other information on the master vehicle record once the master vehicle record has been created. X SH4 The system should use a single database, accessed from all software modules, for storing the master vehicle index so that information entered about a vehicle in CAD, for example, is available in RMS. If the system does not do the above, please explain the master vehicle index architecture and functionality. X SH5 The system should include a listing in the master vehicle record, with history, of the vehicle's registered owners. X SH6 The system should display the following related activities with the master address index: calls for service, traffic stops, tow calls, case reports, citations, field identifications, and parking tickets. Activities should be listed in reverse chronological order for each master vehicle record. X SH7 The system should include links from the activity list to any record in which the vehicle was involved, in the module where the activity originated. Access to these records should be controlled by user permissions. X SH8 The system should link to the master vehicle record from vehicle fields anywhere in the system.X SH9 The system should cross-reference the master vehicle record to all other records associated with the vehicle. X SH10 The system should allow users to manually enter vehicles directly into the master vehicle index.X SH11 The system should have built-in checking to reduce the possibility of creating duplicate master vehicle records for the same vehicle. X System (Global)Page 83 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 126 of 174 ________________________ SH12 The system should check all coded entries in the master vehicle record for validity at the time of data entry. X SH13 The system should automatically display any user- entered vehicle alerts (including agency-defined alert types). X SH14 The system should allow users to create new vehicle alerts from a master vehicle record.X SH15 The system should allow users to specify expiration dates on vehicle alerts. Expired vehicle alerts should remain attached to the master vehicle record for historical purposes. X SH16 The system should support searching for vehicles by full or partial plate numbers.X SH17 The system should allow vehicles to be searched by any data element or combination of data elements (for example, vehicles registered to the name "Smith" and/or red pickup trucks). X Notifications/Messages ID Requirement Yes Future Modify No Comments SI1 The system should support "if", "then" and "when" business rules for notifications throughout the system. X SI2 The system should include system-wide business rules that allow authorized users to configure unlimited notification scenarios for users and workgroups. X SI3 The system should provide business logic which, from information entered into certain required fields, will automatically display other required and/or corresponding fields which pertain to the data already entered. X SI4 The system should include business rules that notify users and/or open up the next sequential required field(s) and/or window(s) based on the information added to the record. X System (Global)Page 84 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 127 of 174 ________________________ SI5 The system should include system-wide business rules that allow users and user groups to be notified via multiple communication channels including internal system messaging, e-mail, paging, and/or SMS. X SI6 The system should include an internal e-mail-style messaging system that supports the secure transmission of messages with attachments within the agency's network. X SI7 The system should warn users that they have unfinished tasks when they attempt to log out. X Statutes ID Requirement Yes Future Modify No Comments SJ1 The system should include federal, state, and local statutes. X SJ2 The system should allow authorized users to create and update local statutes and/or ordinances in the system. X SJ3 The system should provide a hotkey that can be used from anywhere in the system to search statutes by statute numbers, title, and/or text within a statute description. X Attachments ID Requirement Yes Future Modify No Comments SK1 The system should allow the attachment of files (for example, .DOC , .XLS, .JPG, .WAV) to specified record types. Attached files should be able to be opened or viewed on any workstation by authorized users who have the necessary third-party applications (such as MS Word or MS Excel). X SK2 The system should support scanning and attaching documents directly to records in the system without the need to first save them elsewhere.X System (Global)Page 85 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 128 of 174 ________________________ SK3 The system should store attached files on the vendor’s server within the vendor’s software (not on an open network folder) for security and ease of access. X Custom Forms ID Requirement Yes Future Modify No Comments SL1 The system should allow authorized users to create custom data collection forms to support agency- specified functionality, without any intervention from the vendor or IT. X SL2 The system should ensure that each custom form is associated with, and subordinate to, a non-custom form (the parent form).X SL3 The system should allow authorized users to create an unlimited number of custom forms.X SL4 The system should ensure that the custom forms are integral with the rest of the system and not provided via a third-party application.X SL5 The system should support printing the data from custom forms via an agency-defined output template and process similar to a mail merge. X SL6 The system should allow authorized users to add unlimited data items from the parent form when creating a custom form. X SL7 The system should allow authorized users to include as many fields for data collection as are necessary on custom forms, including entirely new fields (not previously stored in the database) as well as the following: - Names from the Master Name Index - Vehicles from the Master Vehicle Index - Addresses from the Master Address Index - Personnel, units, and other agency-defined lists X System (Global)Page 86 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 129 of 174 ________________________ SL8 The system should support the following types of agency-defined fields for custom forms: - Address - Automatic record sequence numbers - Multiple item select boxes - Vehicles/Dates/Times - Dollar value - Free form text - Names - Numbers - Signatures (for electronic signatures) - Checkboxes - Yes/No drop-downs - Drop-downs from agency-defined lists X SL9 The system should allow a custom form to create a relationship on master name or master address records when those fields are specified within the custom form. X SL10 The system should allow authorized users to specify the label for each field and data item on a custom form. X SL11 The system should allow authorized users to specify if each field on a custom form is required or not required. X SL12 The system should allow for setting the default value for each field.X SL13 The system should allow the authorized users to arrange the data items and fields in any order on the form. X SL14 The system should make the data items and fields on custom forms available to the built-in report generator. X SL15 The system should allow records captured via custom forms to be saved to an external file, emailed and/or printed. X Custom Modules ID Requirement Yes Future Modify No Comments System (Global)Page 87 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 130 of 174 ________________________ SM1 The system should permit authorized users to create custom modules designed to meet specific data collection, management, reporting, and output needs without intervention from the vendor or any additional costs. X SM2 The system should ensure that custom modules are part of the main software solution and not a third- party application. X SM3 The system should allow authorized users to create as many custom modules as desired.X SM4 The system should allow information captured in custom modules to be output from the system in accordance with agency-defined output templates.X SM5 The system should allow authorized users to include as many fields for data collection as are necessary within custom modules, including entirely new fields (not previously stored in the database) as well as the following: - Names from the Master Name Index - Vehicles from the Master Vehicle Index - Addresses from the Master Address Index - Personnel, units, and other agency-defined lists X SM6 The system should support the following types of agency-defined fields for custom modules: - Dates/times - Dollar value - Free form text - Names - Numbers - Signatures (for electronic signatures) - Checkboxes - Yes/No drop-downs - Drop-downs from agency-defined lists X SM7 The system should allow authorized users to specify all of the field labels for a custom module.X System (Global)Page 88 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 131 of 174 ________________________ SM8 The system should allow authorized users to arrange and display custom module fields in any order. X SM9 The system should allow all data included in a custom module to be searched and included in statistical reports. X SM10 The system should allow a custom module to create an relationship on master name or master address records when those fields are specified within the custom module. X SM11 The system should allow authorized users to define and filter the list view of the data included within the custom module. X SM12 The system should allow records from custom modules to be directly converted to PDF files within the system. X SM13 The system should allow records from custom modules to be attached to emails. X Support and Maintenance ID Requirement Yes Future Modify No Comments SN1 The vendor should provide a minimum of 3-4 major software updates (not bug fixes) per year as part of the vendor’s software maintenance agreement. Please include contact information for 5 existing customers who can verify this. X SN2 The vendor should schedule and perform software updates at no additional cost to the agency as part of the standard maintenance agreement.X SN3 The vendor should load all software updates on the vendor-provided testing/training server(s) before loading them on vendor-provided production servers. X SN4 The vendor should provide server operating system software and database software as part of the complete system. X System (Global)Page 89 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 132 of 174 ________________________ SN5 The vendor should include all updates, enhancements, new versions, and upgrades of the server operating system software and database software as part of its standard software maintenance agreement. X SN6 The vendor should ensure that the agency will not have to purchase any third-party server operating system software updates and/or newer versions as long as its software maintenance agreement is maintained. X SN7 The vendor should be responsible for the vendor- provided physical server(s). As necessary to support proper system functions, the vendor should either replace components and/or the entire server(s) as part of the standard maintenance agreement. This includes ensuring that system performance criteria are met and that the server(s) continue to meet the server operating system and database software requirements. X SN8 The vendor should provide, as part of the standard maintenance agreement, real-time 24x7x365 monitoring of the vendor-provided physical server(s) and operating system software to detect and manage any potential issues with the system. X SN9 The vendor should load all system software updates to the server and then automatically load updates to each client machine at next startup without any intervention from the vendor or IT. X Data Conversion ID Requirement Yes Future Modify No Comments SO1 The vendor should perform data conversion as part of the project.X SO2 The vendor should convert the following data: - Enterprise RMS - Vision CAD X System (Global)Page 90 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 133 of 174 ________________________ SO3 The vendor should ideally complete all data conversion before the go live date for the new system. X State/NCIC Queries ID Requirement Yes Future Modify No Comments SP1 The system should include an interface to the state/NCIC system.X SP2 The system should allow authorized users to run state/NCIC queries directly from within the system.X SP3 The system should restrict access to run state/NCIC queries to authorized users or user groups.X SP4 The system should allow NCIC query returns to populate Master Name and Master Vehicle records.X SP5 The system should provide a list of all state/NCIC queries which have been run and the associated returns. This list should be filterable by date, query type, user, and/or workstation. X System (Global)Page 91 of 91 7/26/2023 CentralSquare Technologies LLC Agreement Page 134 of 174 ________________________ City of Vernon, CA Page | 113 Legal Exceptions ____ Request for Proposals - Public Safety Software System 8. CONDITIONS FOR RESPONSES TO RFP H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City. CentralSquare Response: CentralSquare requests that in the event of a request for public release of relevant documents, the County shall provide CentralSquare with reasonable notice of the request so that CentralSquare may respond, as well as a copy of said request. 10. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the City’s standard form services agreement attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Agreement. The term of the Agreement shall not exceed three (3) years pursuant to the Vernon Municipal Code. CentralSquare Response: CentralSquare will negotiate in good faith with the City to arrive at a contract with mutually acceptable terms and conditions using the City’s standard form services agreement as the basis for negotiations. CentralSquare has provided exceptions and/or comments to certain sections of the City’s sample contract as provided in the RFP, and proposes that the resulting contract shall contain revised provisions. Additionally, CentralSquare requests that additional terms and provisions be included in the resultant contract, including but not limited to software license, warranties, and system acceptance. EXHIBIT B - STANDARD FORM AGREEMENT 4.0 TERM. The term of this Agreement shall commence on [state date], and it shall continue until [state date which may not be more than three years from the commencement date], unless terminated at an earlier date pursuant to the provisions thereof. CentralSquare Response: CentralSquare proposes that the “Term” provision of the resultant contract shall also include renewal language. The contract which will govern the project and implemented system will need to include terms and conditions relative to ongoing support and maintenance, the terms of which will control such ongoing maintenance and support for the life of the system. Therefore, mutually acceptable renewal language beyond the initial term will need to be included. CentralSquare Technologies LLC Agreement Page 135 of 174 ________________________ City of Vernon, CA Page | 114 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. CentralSquare Response: CentralSquare will indemnify and hold harmless the City for direct damages arising from the negligent or wrongful acts or omissions of CentralSquare, its employees or agents, subject to a limitation of liability provision as further defined in section 5.0 (copied below for reference) of CentralSquare’s Software License and Service Agreement: “5.0 Indemnification and Limitation of Liability CentralSquare shall indemnify, defend and hold harmless Customer from any and all claims, lawsuits or liability, including attorneys' fees and costs, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property or arising from a wrongful or negligent act, error or omission of CentralSquare, its employees, agents, contractors, or any subcontractor as a result of CentralSquare’s or any subcontractor’s performance pursuant to this Agreement; however, CentralSquare shall not be required to indemnify Customer for any claims or actions caused to the extent of the negligence or wrongful act of Customer, its employees, agents, or contractors. Notwithstanding anything to the contrary in the foregoing, if a claim, lawsuit or liability results from or is contributed to by the actions or omissions of Customer, or its employees, agents or contractors, CentralSquare’s obligations under this provision shall be reduced to the extent of such actions or omissions based upon the principle of comparative fault. Notwithstanding the foregoing, the aggregate liability of CentralSquare for any reason and upon any cause of action of claim, including, without limitation, CentralSquare’s obligation to indemnify and hold harmless under this agreement, shall be limited to direct damages which shall not exceed (i) the amount of the fees paid for the portion of the System giving rise to such claims in the aggregate, including, without limitation, breach of contract, breach of warranty, indemnity, negligence, strict liability, misrepresentations, and other torts; or (ii) for claims arising under annual maintenance, the amount of the maintenance fees paid for the term in which the claim arises. CentralSquare Technologies LLC Agreement Page 136 of 174 ________________________ City of Vernon, CA Page | 115 IN NO EVENT SHALL CENTRALSQUARE, ITS SUBCONTRACTORS OR SUPPLIERS BE LIABLE WHETHER IN CONTRACT OR IN TORT FOR LOST PROFITS, LOST SAVINGS, LOST DATA, LOST OR DAMAGED SOFTWARE, OR ANY OTHER CONSEQUENTIAL OR INCIDENTAL DAMAGES ARISING OUT OF, OR OTHERWISE RELATED TO THIS AGREEMENT, REGARDLESS OF WHETHER CENTRALSQUARE HAS NOTICE OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE.” 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Agreement, including any extensions thereto. The policies shall state that they afford primary coverage… CentralSquare Response: CentralSquare carries and maintains insurance in policy types and coverage amounts that meet or exceed the requirements of the City’s RFP. Upon award, CentralSquare will provide the City with a fully prepared Certificate of Insurance including the City as additional insured on all applicable policies. CentralSquare has reviewed the City’s insurance requirements and provides the following clarifications or exceptions: • AUTO – CentralSquare does not own any autos; therefore, CentralSquare’s auto policy will not include any language for owned autos. • CANCELLATION/NOTICE – CentralSquare’s insurance broker/carrier does not communicate directly with CentralSquare’s client base; all insurance related communications will be provided directly by CentralSquare. Therefore, the Certificate of Insurance will not contain any notice of cancellation or material change language. • FULL INSURANCE POLICIES – CentralSquare’s full insurance policies contain sensitive information relative to CentralSquare as a privately held company, and are never shared with its clients or the public. 11.0 GENERAL TERMS AND CONDITIONS 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. CentralSquare Response: For clarification purposes, CentralSquare will provide the deliverables and services, including but not limited to support and maintenance of the system, in accordance with CentralSquare’s standard support provisions and the terms of the mutually agreed upon contract. CentralSquare Technologies LLC Agreement Page 137 of 174 ________________________ City of Vernon, CA Page | 116 11.0 GENERAL TERMS AND CONDITIONS 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Agreement or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation. CentralSquare Response: CentralSquare proposes that the Assignment clause in the resultant contract be mutual; that neither party may assign the contract without the prior written consent of the other party, the consent of which may not be unreasonably withheld. 11.0 GENERAL TERMS AND CONDITIONS 11.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal. CentralSquare Response: CentralSquare proposes that the final negotiated contract shall include all applicable terms and conditions and will reflect the mutually agreed upon project. The RFP provides the City’s subjective criteria, to which Proposers have provided subjective responses based on the content of the RFP. The final negotiated contract and statement of work will provide the objective criteria for the project. CentralSquare proposes that the order of precedence be revised as follows: 1. Amendments to the Agreement 2. The Agreement 3. The Statement of Work 4. The RFP as modified by the Proposer’s response thereto. CentralSquare Technologies LLC Agreement Page 138 of 174 ________________________ City of Vernon, CA Page | 117 11.0 GENERAL TERMS AND CONDITIONS 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. The Agreement shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non- performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. CentralSquare Technologies LLC Agreement Page 139 of 174 ________________________ City of Vernon, CA Page | 118 CentralSquare Response: CentralSquare proposes a mutual termination provision, which grants either party the right to terminate if (i) for breach, following thirty (30) days’ notice to the defaulting party, provided that such default has not been cured within such thirty (30) day period, such provision substantially similar to the terms set forth in Section 6.0 of CentralSquare’s Software License and Service Agreement, excerpted below for the City’s review: Termination “6.2 By CentralSquare for Cause In addition to various other express rights of CentralSquare to terminate this Agreement set forth herein, CentralSquare shall also have the right to terminate this Agreement upon thirty (30) day’s prior written notice and cancel any unfulfilled portion of it by written notice to Customer due to Customer’s failure to comply with any material terms or conditions of this Agreement, or in other cases if: (i) Customer becomes bankrupt or insolvent or enters into any arrangement or composition with its creditors or if a receiver is appointed to direct the business of Customer, or (ii) Customer sells or assigns its rights, duties or obligations under this Agreement to any person or entity, in whole or in part, whether by assignment, merger, transfer or assets, sale of stock, operation of law or otherwise, without the express written permission of CentralSquare or (iii) upon Customer’s breach of the use or confidentiality and nondisclosure provisions contained herein, or (iv) upon a violation of CentralSquare’s proprietary rights hereunder. The termination of this Agreement shall automatically terminate and extinguish the right to use CentralSquare Software. 6.3 By Customer for Cause Customer may terminate this Agreement for cause based upon the failure of CentralSquare to comply with any material terms and/or conditions of the Agreement, provided that Customer shall give CentralSquare thirty (30) days’ written notice specifying CentralSquare’s failure. If within thirty (30) days after receipt of such notice, CentralSquare shall not have either corrected such failure or, in the case of failure which cannot be corrected in thirty (30) days, begun in good faith to correct said failure and thereafter proceeded diligently to complete such correction, then Customer may, at its option, place CentralSquare in default and the Agreement shall terminate on the date specified in such notice. 6.4 Termination without Cause After the fifth Renewal Term, this Agreement and the Software use granted herein may be terminated by either party by providing notice one-hundred eighty (180) days prior to the date the next Renewal Term payment is due. CentralSquare Technologies LLC Agreement Page 140 of 174 ________________________ City of Vernon, CA Page | 119 6.5 Post-Termination Obligations All provisions hereof relating to CentralSquare’s proprietary rights, confidentiality, non- disclosure and non-solicitation shall survive the termination or expiration of this Agreement. Any fees due as per Exhibit C: Payment Schedule for work completed prior to termination shall still be paid by Customer. In the event of termination of this Agreement prior to implementation of the CentralSquare Software, or termination due to Customer’s breach of CentralSquare’s intellectual property rights, the use of the CentralSquare Software granted under this Agreement shall also terminate and Customer shall remove all Server Hardware and at CentralSquare’s direction, either return or destroy the Server Hardware.” 11.0 GENERAL TERMS AND CONDITIONS 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. CentralSquare Response: CentralSquare will maintain all applicable records and other material related to the contract for the required timeframe but does not agree to the City’s conditions for inspection or audit. Any audit or inspection of CentralSquare’s records shall occur upon reasonable notice and shall take place at CentralSquare’s principal place of business. Any costs associated with such audit or inspection shall be the responsibility of the City. Additionally, the City’s access to such records will require the execution of applicable non-disclosure agreements. CentralSquare Technologies LLC Agreement Page 141 of 174 ________________________ EXHIBIT B SCHEDULE – PRICING AND PAYMENT DETAILS CentralSquare Technologies LLC Agreement Page 142 of 174 ________________________ CentralSquare Technologies LLC Agreement Page 143 of 174 ________________________ CentralSquare Technologies LLC Agreement Page 144 of 174 ________________________ CentralSquare Technologies LLC Agreement Page 145 of 174 ________________________ CentralSquare Technologies LLC Agreement Page 146 of 174 ________________________ CentralSquare Technologies LLC Agreement Page 147 of 174 ________________________ Payment Schedule The total amount of this contract is $272,288.94. City of Vernon Migration Terms The City of Vernon entered into a prior agreement for VISIONAir Software products with TriTech Software Systems (a CentralSquare Technologies company), and is a currently licensed end user of such VISIONAir Software. Whereas this Agreement is a migration from the legacy VISIONAir solution to CentralSquare Pro Suite, this Agreement will replace and supersede the City’s existing applicable VISIONAir Agreement and relevant system(s). The City must pay all applicable support fees for its existing VisionAIR system up to the date of Go Live for the Contractor software in order to receive the upgrade discount. The amounts due under this contract are as follows: Upon contract execution 50% $84,506.50 Completion of BPR 30% $50,703.90 Go Live 20% $33,802.60 Annual Subscription Fee – due upon Go Live 100% Year One $103,275.94 Year Two $103,275.94 Year Three $103,275.94 Year Four $103,275.94 Year Five $103,275.94 Travel Expenses and Other Reimbursements* Must be approved in advance by City Contractor shall deliver to City an invoice: (a) within thirty (30) days of completion of the corresponding milestone as evidenced above; and (b) thirty (30) days prior to each Anniversary Date for each annual Subscription Fee. All payments are due within thirty (30) days of receipt of any invoice. In the event of a disputed invoice, City shall pay the entire non-disputed portion of any such invoice. *Travel Expenses and Other Reimbursements: City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. CentralSquare Technologies LLC Agreement Page 148 of 174 ________________________ The remittance address for payments only is: CentralSquare Technologies 12709 Collection Center Drive Chicago, IL 60693 EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. CentralSquare Technologies LLC Agreement Page 149 of 174 ________________________ EXHIBIT D – STATEMENT OF WORK (ATTACHED) CentralSquare Technologies LLC Agreement Page 150 of 174 ________________________ 1 Exhibit D: Statement of Work CentralSquare will provide Software, Hardware, and Services substantially similar to those outlined below, in the quantities specified in the Quote. 1.0 Software The software detailed in the following sections includes, but is not limited to, the listed functionality. Pro Suite Base • Operating system software • Database software • Master name index • Master address index • Master vehicle index • Secure intra-Customer messaging • Configurable dashboard • Web address links • No duplicate data entry • Authentication CAD (Core) • Command-line entry • Bulletins • Configurable CAD Windows • Inactivity Alarms • Rip and Run • Full audit trail • Command Log • Triple I • Custom CAD Commands • Unit Alarms • ANI/ALI CAD (Advanced) • Alarm Billing • Alarm Calls • Nurse Calls • Scheduled and Recurring Scheduled Calls • Tow Calls • Custom Forms • NCIC Automation • Basic Paging • Run Cards and Unit Recommendation • Unit Specialties • Web windows CAD – Agency Site License • Allows agencies named herein to access and use Customer’s CentralSquare CAD system Note: Many items are configurable by agency. All other configuration must be agreed upon between Customer and Primary Agency. CentralSquare Technologies LLC Agreement Page 151 of 174 ________________________ 2 Mapping (Core) – Server Based • Command-line entry • Drag and drop commands • Visual status alerts • User-configurable map layers • GIS functions with map window closed • Quickest path unit recommendation • Active calls for service • Call for service click-through • Custom map markers • Address verification • Faster map functions (compared with non-server version) • Required for 15 or more AVL units Mapping – Agency Site License • Allows agencies named herein to access and use Customer’s CentralSquare Mapping system Note: Many items are configurable by agency. All other configuration must be agreed upon between Customer and Primary Agency. Mapping AVL • Vehicle locations on map • Call for service integration Mapping AVL – Agency Site License • Allows agencies named herein to access and use Customer’s CentralSquare Mapping AVL system Note: Many items are configurable by agency. All other configuration must be agreed upon between Customer and Primary Agency. Mapping AVL Playback • Displays on the map • View by time, by unit, by CFS • Print or export playback data Mobile Core • Grants access to the CentralSquare Mobile application Mobile AVL • Vehicles shown on map • Call for service integration CentralSquare Technologies LLC Agreement Page 152 of 174 ________________________ 3 Mobile CAD • User-configurable layouts • Day/Night mode • Instant messaging • Silent dispatch • Bulletins/BOLOS • NCIC queries Mobile Mapping • Active calls for service • Map Markers • Visual status alerts • User configurable map layers • Route from current location to CFS location Mobile Records • Cases • Warrants • Master index access (including mug shots and alerts) Personnel (Core) • Personnel Log • Full audit trail Personnel (Advanced) • Commendations • Disciplinary Actions • Positions • Promotions • Service History • Training • Citizen Feedback Personnel – Agency Site Licenses • Allows agencies named herein to access and use Customer’s CentralSquare Personnel system Note: Many items are configurable by agency. All other configuration must be agreed upon between Customer and Primary Agency. Public Safety Citizen Reporting (P2C) • Standalone application • Online reporting platform for citizens to report non- emergency incident reports Records (Core) • Case Reports • NIBRS/UCR Submission • Master Record Notes • Protection Orders • Warrants • Juvenile Referral List • Pawn Property • Pistol Permits • Sex Offenders • Full audit trail CentralSquare Technologies LLC Agreement Page 153 of 174 ________________________ 4 Records (Advanced) • Field Identifications • Expungement • Intelligence Cases • Investigative Leads • Form Requirements • Tow Calls • Bicycle Registrations • Parking Tickets • Custom Forms Records - Agency Site License • Allows agencies named herein to access and use Customer’s CentralSquare Records system Note: Workflow and personnel related items are configurable by agency. All other configuration must be agreed upon between Customer and Primary Agency. Reporting (Core) • Pre-defined reports • Custom reports • Ad-hoc reports • Drag and drop report building • Export to PDF, XLS, XML, TXT • Custom data filters • Statistical analysis • Scheduled reports • COMSTAT compatible • Emailed reports CentralSquare Field Ops • CJIS compliant mobile device app • Integrated photo and audio capture tools • Real-time CFS data access • Uses existing CentralSquare Suite user credentials Community Data Platform (CDP) • Search engine for CentralSquare Suite CAD and RMS Data • Up to 10 concurrent users supported • State-wide data sharing CentralSquare Technologies LLC Agreement Page 154 of 174 ________________________ 5 1.1 Interfaces All costs related to CentralSquare’s implementation of the following interfaces is represented in the Quote. Customer shall contact all interface third-party vendors notifying them about their integration to CentralSquare Suite. Any third-party costs or charges incurred related to the implementation of the following interfaces will be the responsibility of Customer. Any interfaces that cannot be deployed as part of System go-live due to Customer or a third-party vendor not being ready for deployment shall not delay Software or Hardware Acceptance. Customer shall not allow any party, other than CentralSquare, to add, update, or delete database records or file system objects directly to or on the server or database except as provided for in the CentralSquare Documentation. CentralSquare backend server software is wholly managed by CentralSquare and the Customer shall not attempt to access it, except as provided in the CentralSquare Documentation. Customer shall not cause any software except the Software provided under this Agreement to be installed on or executed on the Server Hardware. Refer to Statement of Work: 3.2 Implementation Process overview for interface implementation information. Standard Interfaces The following are sold as standard interfaces. There will be no software modifications or changes to these standard interfaces: 1.1.1 CAD – Basic Paging Interface (SMTP/Email) (Export) This is a one-way interface from CentralSquare CAD. Pages are sent via email from CentralSquare CAD. CentralSquare enables the paging functionality in CAD. Customer is responsible for configuring paging groups, templates, and trigger events for this interface. 1.1.2 CAD – E911 (ANI/ALI) Interface (Import) – Vesta This is a one-way interface from the 911 service provider to CentralSquare CAD. It prepopulates calls for service by parsing raw spill data from the 911 service and importing it. Customer is responsible for ensuring that: (a) 911 service provider sets up the serial connection from the 911 controller to CentralSquare CAD. (b) 911 spill data can be pushed to CentralSquare CAD at a decided upon frequency. (c) ALI data meets NENA standards 1.1.3 CAD – Rip and Run Interface (Fax/Email) This is a one-way interface from CAD to fax and email services. Completed Calls for Service (CFS) from CAD are output (printed) to the services. CentralSquare provides the connection from CentralSquare Suite to the SMTP server. Customer will provide CentralSquare with SMTP information for setup and will manage all user CentralSquare Technologies LLC Agreement Page 155 of 174 ________________________ 6 configurations. 1.1.4 Records –CA Crime Reporting (NIBRS) Interface This is a one-way interface from CentralSquare Records to CA NIBRS. Customer is able to select cases in CentralSquare Records and manually export those cases to a text file on the local file system. From there, Customer provides the file to the state system. CentralSquare creates functionality to support the text file export from CentralSquare Records. 1.1.5 Pro Suite –JDIC/NCIC Interface (Basic Queries) This is a two-way interface between Pro Suite and the CentralSquare-provided NCIC server. The following basic queries will be generated by Pro Suite and passed to the NCIC server: The CentralSquare-provided NCIC server then sends the queries on to NCIC and collects the results. Those query results are then sent back to Pro Suite. Customer is responsible for providing a network connection and the necessary authentication to the state message switch from the NCIC server. NCIC data mining results will only be returned for the state in which Customer is located. 1.1.6 Pro Suite – Time Synchronization Interface This is a one-way interface that uses NTP to keep all CentralSquare server’s clocks in sync. 1.2 Data Conversion CentralSquare will provide data conversion services from one (1) of Customer’s current software database sources to one (1) CentralSquare database module. For example, Customer’s current CAD database will be converted to CentralSquare CAD. The contents of the data conversion will be determined by the Data Conversion Specification documents. The listed data conversion services and their associated costs are based on CentralSquare's understanding of Customer's needs and current system. Any modules not explicitly listed in this section are not a part of the current project scope and will not be included in implementation. If additional module conversions are required, each one will come at an additional cost based on the scope of the work required for each. Customer shall work with its existing vendors to obtain unencrypted data for conversion in one of the following compatible formats: (a)MS SQL .bak files with database version and credential information from MSSQL Server 2008R2 or newer (b)MySQL .dump or .sql files with database version and credential information (c)PostgreSQL .sql files with database version and credential information (d)MS Access 2003 or newer .mdb files (e)CSV files with column headers and relationship mapping documentation (f)Oracle 10g or newer backup files 1.2.1 VisionAIR CAD Data will be converted into the CentralSquare CAD module from the VisionAIR database and data will be CentralSquare Technologies LLC Agreement Page 156 of 174 ________________________ 7 provided in one of the formats listed above. Data will be in a form substantially similar to that of the provided. 1.2.2 Enterprise RMS Data will be converted into the CentralSquare Records module from the Enterprise RMS database and data will be provided in one of the formats listed above. Data will be in a form substantially similar to that of the provided. 1.2.3 VisionAIR CAD Admin Data will be converted into the CentralSquare Jail module from the VisionAIR CAD Admin database and data will be provided in one of the formats listed above. Data will be in a form substantially similar to that of the provided. 1.2.4 VisionAIR CAD Personnel Data will be converted into the CentralSquare Records module from the VisionAIR CAD Personnel database and data will be provided in one of the formats listed above. Data will be in a form substantially similar to that of the provided. 1.2.5 One-Time GIS Data Set Up In CentralSquare’s efforts to make sure that Customer-supplied GIS data is working to the best of its abilities, CentralSquare will run a series of tests to ensure that the GIS data is ready for first installation. In addition, the data will be set up with the proper configuration and loaded into an ArcGIS map document that is required for the software to operate. Address locator and network dataset files will be created and updated for proper geocoding and routing abilities. A thorough GIS data review by Customer is imperative for an effective and organized CentralSquare software Go Live. CentralSquare cannot make any guarantees for the spatial nor the tabular accuracy of Customer-supplied GIS data as it pertains to geocoding results, routing, and searching. Customer understands that there are several steps involved to make the GIS data sufficiently perform the abovementioned functions. If Customer is unable to make these corrections on its end, a GIS data contract can be set up with CentralSquare to ensure the data is built according to the desired specifications. CentralSquare will apply one (1) GIS update per month to the Customer’s map as part of this contract. 2.0 Customer Hardware, Network and Power Requirements CentralSquare is not responsible for physical installation of the computer hardware required for operating CentralSquare Software. CentralSquare is not responsible for networking any hardware. Unless otherwise specified, Customer will be responsible for providing the following to meet the hardware, network and power requirements for the System. 2.1 Server Hardware 1. Three (3) rack-mount servers will be purchased by Customer as part of this agreement. 2. Three (3) CentralSquare Suite servers will be configured as follows: (a) One (1) Production server with Lantronix remote access device CentralSquare Technologies LLC Agreement Page 157 of 174 ________________________ 8 (b) One (1) Warm Standby server with Lantronix remote access device (c) One (1) Testing/Training server 3. The servers will be installed at Vernon Police, CA and a standby location. 4. In addition to the standard CentralSquare Suite operating environment, the Production and Standby servers will have the capability of running the following on a virtual machine: (a) One (1) virtual NCIC server (message switch) (b) One (1) virtual GIS server 5. Ten (10) inches of rack space is required at the primary server location for one (1) CentralSquare Suite Production rack-mounted server (3.5”), one (1) CentralSquare Suite Testing/Training rack- mounted server (3.5”), and one (1) Lantronix remote access device (3.0”). 6. Six and one-half (6.5) inches of rack space is required at the standby server location for one (1) CentralSquare Suite Standby rack-mounted server (3.5”) and one (1) Lantronix remote access device (3.0”). 2.2 Production and Testing/Training Server Network Requirements 1. Six (6) open Ethernet cables and ports to be used by one (1) CentralSquare Suite Production rack- mounted server, one (1) CentralSquare Suite Testing/Training rack-mounted server, and one (1) Lantronix remote access device. 2. Static IP addresses that include four (4) for the CentralSquare Suite Production rack-mounted server, three (3) for the CentralSquare Suite Testing/Training rack-mounted server, and one (1) for the Lantronix remote access device. 3. Network access that maintains low-latency and high bandwidth that includes a Virtual Private Network (VPN) to support remote users per the requirements that are set forth in the Network Requirement Specifications and Server Requirement Specification documents provided by CentralSquare. 2.3 Production and Testing/Training Server Power Requirements 1. One (1) uninterrupted power supply (UPS) that support 1000 watts. 2. Power supply that will handle dual 720 watts for one (1) CentralSquare Suite Production rack- mounted server, one (1) CentralSquare Suite Testing/Training rack-mounted server, and one (1) Lantronix remote access device. 3. Server cooling that will ensure the appropriate temperatures for one (1) CentralSquare Suite Production rack-mounted server, one (1) CentralSquare Suite Testing/Training rack-mounted server, and one (1) Lantronix remote access device. 2.4 Peripheral Hardware Records – Property & Evidence Barcode Scanner and Printer Package (Wasp) This contract will provide for one (1) property and evidence barcode scanner and printer package that will CentralSquare Technologies LLC Agreement Page 158 of 174 ________________________ 9 include one (1) wireless Wasp WWS550i barcode scanner, one (1) Wasp WPL305 label printer, and four (4) rolls of labels. 3.0 Services 3.1 Project Management Customer shall provide one primary Project Manager to be the main point of contact for CentralSquare. A single, Project Manager will be assigned to manage the project for all Customers included in this installation. Customer will identify a CentralSquare Build Team. With assistance from CentralSquare Implementation Analysts, Customer’s Build Team is responsible for the configuration of CentralSquare software. The Build Team should expect to devote 10-20% of each week of implementation to CentralSquare configuration work. Customer’s Project Manager and Build Team will work within standard business hours (7:00 AM CST to 7:00 PM CST, Monday through Friday) to enable mutual availability to work with CentralSquare on configuration and project activities. 3.1.1.1 Customer’s Dedicated Project Manager Responsibilities 1. Have the authority to speak for Customer from a project perspective. 2. Designate people responsible for specific roles as needed, examples below: (a) Module Subject Matter Experts (SMEs) (b) Hardware Project Manager (c) CentralSquare Build Team Members (d) Data Conversion Review Team Members (e) Interface points of contact at Customer (assigned per interface) 3. Involve Customer decision makers when needed 4. Escalate issues to the CentralSquare project manager 5. Eliminate roadblocks for completing project on schedule 6. Sign various project documents and ensuring signoff documents and deliverables are provided to CentralSquare project manager in a timely manner 7. Organize training schedules, training rooms, and training equipment 8. Provide real world scenarios for testing and review 3.1.2 CentralSquare Project Manager and Project Team From the start of the project, a CentralSquare project manager will work with Customer as the single point of contact for implementation of the CentralSquare Suite system. The project manager will develop and manage the implementation schedule and will coordinate with Customer to keep the project on track and on schedule. The project manager will conduct weekly status meetings to provide Customer with project CentralSquare Technologies LLC Agreement Page 159 of 174 ________________________ 10 updates. The CentralSquare project team, under the direction of the project manager, will visit pertinent areas of Customer and will meet with key Customer personnel to understand Customer’s operational needs and business rules. Team members will observe Customer’s daily operations first-hand and use that information to identify how the CentralSquare Suite system would best be configured to match and enhance Customer’s workflows. The project team will train Customer system administrators on configuration options and code table setup. 3.2 Implementation Process Overview CentralSquare uses a multi-phase approach to ensure a successful implementation for each Customer. Trained and experienced members of the CentralSquare implementation team move through the process with Customers to ensure successful outcomes. Timelines will be discussed with Customer’s project manager and will be mutually agreed upon to ensure a successful Go Live. 3.2.1 Kickoff Meeting Upon contract signature, a kickoff meeting is scheduled to initiate the implementation process, setting up a statement of work, server installations and scheduling the Business Practice Review (BPR). 3.2.2 Business Practice Review During this meeting, the CentralSquare project team works with Customer’s build team and will demo CentralSquare Suite modules and guide the agency on their configuration tasks. 3.2.2.1 Configuration Customer plays a large part in the configuration and setup of the final system. Configuration of CentralSquare software is guided by Consultants, via remote online sessions, but is considered a Customer responsibility to complete. 3.2.2.2 Data Conversion and GIS Data Conversion Data not contained in systems listed in Statement of Work: 1.2 Data Conversion will not be converted. Code tables, data mapping, and other system configuration will be entered by Customer with the assistance of a CentralSquare Consultant. Code tables will not be part of the converted data. A major part of data conversion is review of data that has been converted to CentralSquare software. Customer plays a key role in this data review. A thorough data conversion review by Customer is imperative for an effective and organized CentralSquare software Go Live. Customer should expect to devote 10-20% of each week of the data conversion process to CentralSquare configuration work. Each module converted will require participation of SMEs. See Statement of Work: 1.2.5 GIS Data Conversion for information regarding the GIS data conversion process. 3.2.2.3 Interfaces See Statement of Work: 1.1 Interfaces for a list of included interfaces. Customer tasks related to interfaces will start immediately after the initial CentralSquare kickoff meeting. Customer will set up conference calls with CentralSquare and each interface vendor within two weeks of contract signing or one week of kickoff call. Interfaces to and from CentralSquare software are created CentralSquare Technologies LLC Agreement Page 160 of 174 ________________________ 11 and tested internally before being available for Customer testing. Customer is responsible for initiating and facilitating the relationship(s) between CentralSquare and the third-party interface vendor(s). CentralSquare software interface specifications must be clearly defined in the Interface One Sheet or Interface Specifications Document. If applicable, each interface will be thoroughly tested by Customer before Go Live. 3.2.3 Final System Review Throughout the project, implementation analysts from CentralSquare will schedule sessions with Customer’s Build Team and end users to review any questions or concerns. 3.2.4 Train-the-Trainer and/or End User Training CentralSquare offers several options for end user training. All of the training options provide hands-on use of the software with real-world examples. Class sizes are limited to ensure that each individual has sufficient time to practice using the system. When the go live date arrives, users are well-prepared to begin using the new software. 3.2.5 Go Live CentralSquare provides on-site the day that the new system goes live. Any questions that arise are addressed immediately by the team, ensuring that the first day(s) using the new system goes smoothly. 3.2.6 Software Acceptance Customer acknowledges that the Software shall be deemed accepted on the date of delivery. In the event that a Customer notifies CentralSquare of a material non-conformity in the Software as compared with the Statement of Work, CentralSquare shall use commercially reasonable efforts to correct the reported non-conformity in accordance with the support provisions set forth in Exhibit E: Maintenance Agreement. 3.2.7 Hardware Acceptance Customer acknowledges that the Hardware shall be deemed accepted on the date of delivery. In the event that a Customer notifies CentralSquare of a material non-conformity in the Hardware as compared with the Statement of Work, CentralSquare shall use commercially reasonable efforts to correct the reported non-conformity. 3.3 Training and Go Live Support 3.3.1 Training CentralSquare staff will provide for remote training. 3.3.1.1 System Configuration and Training The first portion of training will be performed by the CentralSquare project team. Team members will train and guide Customer’s Build Team in configuring the CentralSquare Suite system, setting up and maintaining code tables, managing users and user rights, among other options. Through CentralSquare- guided configuration of the system, the Build Team becomes well versed in the CentralSquare software system administration. 3.3.1.2 Train-the-Trainer and/or End User Training Instructors will conduct detailed courses for each of Customer’s user groups (such as dispatchers or CentralSquare Technologies LLC Agreement Page 161 of 174 ________________________ 12 officers). The content of each course will be tailored to the features and functionality in CentralSquare software that each group needs to know and use. 3.3.2 Training Resources Training will be scheduled within standard business hours (7:00 AM CST to 7:00 PM CST, Monday through Friday). The training facilities and equipment will be provided by Customer based on the following: 3.3.2.1 Instructor Resources 1. One (1) computer with a network connection 2. Most recent CentralSquare Suite version installed and tested (includes login) 3. Two (2) projectors and two (2) screens set up and tested 3.3.2.2 Trainee Resources 1. Five (5) to ten (10) computers with network connections two (2) monitors required (three (3) monitors are suggested) 2. One (1) supervisor will attend every class to address policy questions 3. No more than ten (10) trainees in each class 4. Most recent CentralSquare Suite version installed and tested (includes login) 5. All third-party devices (i.e., printers, scanners, barcode reader, mugshot camera) connected and tested 3.3.3 Go Live Support CentralSquare staff will assist users with questions that arise during Go Live and will reinforce skills learned during the training sessions. CentralSquare staff will be on site for Go Live. CentralSquare Technologies LLC Agreement Page 162 of 174 ________________________ Exhibit E: Support Addendum 1.0 Term Support will be provided in accordance with this Support Addendum for the Term of the Agreement so long as all Subscription Fees are current and paid in full. 2.0 Software Updates While this Agreement remains in full force and effect, CentralSquare will maintain the Software by providing software updates and/or enhancements to Customer. All software updates provided to Customer by CentralSquare pursuant to the terms of this Agreement shall be subject to the terms and conditions of Section 2.0 License of this Agreement. CentralSquare will install software updates remotely. Customer is responsible for guaranteeing that sufficient, capable personnel that possess the appropriate technology skills and public safety knowledge are available during the maintenance window. All updates will occur during normal business hours. Normal business hours are defined as: 08:00-17:00 CT. Software updates are offered in the following time slots: 08:00-10:00 CST, 10:00-12:00 CST, 13:00-15:00 CST. CentralSquare Technologies will work with the Customer to schedule an agreeable time to occur during these time slots. 2.1 Included Updates Updates will be provided on an as-available basis and include the items listed below: 1. Bug fixes; 2. Enhancements to products provided under this Agreement; 2.2 Not-Included Updates Updates do not include: 1. Platform extensions including product extensions to different platforms (premise, hosted, cloud), different windowing system platforms, or different operating system platforms 2. New functions such as new modules, interfaces, components, products, or applications. 3.0 Hardware Updates Server Hardware updates consist of different types of hardware changes ranging from hardware replacement (such as replacing a hard disk), to hardware additions and hardware updates. Server Hardware updates require physical access to the servers. Customer is responsible for guaranteeing that sufficient, capable personnel that possess the appropriate technology skills and public safety knowledge are available during the maintenance window. All updates will occur during normal business hours. Normal business hours are defined as: 08:00-17:00 CT. Hardware updates are offered in the following time slots: 08:00-10:00 CST, 10:00-12:00 CST, 13:00-15:00 CST. CentralSquare Technologies will work with the Customer to schedule an agreeable time to occur during these time slots. CentralSquare Technologies LLC Agreement Page 163 of 174 ________________________ 4.0 Support 4.1 General Support CentralSquare shall provide phone and email support for the Software licensed under this Agreement and shall maintain a support center database to track any reported issues. Customer is required to accept and maintain updates to a supported version of the application(s) in order to maintain access to support services. No support will be provided for Software more than two versions back from the most recently released version. Support does not include custom programming services or training. Support is available 24 hours a day, seven days a week for CentralSquare Suite customers. 4.2 Remote Support The BeyondTrust/Bomgar and/or SecureLink remote support solutions shall be the method of remote access to customer systems and/or data. These solutions meet all requirements as contained in Section 5.5.6 of the FBI CJIS Security Policy (Remote Access). Use of either of these solutions enable customer agencies to remain CJIS compliant for purposes of FBI and/or state regulatory agency audits. VPN usage to connect to customer environments is prohibited. If previously contractually mandated, all costs associated with CentralSquare’s use of any technological device to mitigate against the risk of such connection shall be the responsibility of Customer. This includes but is not limited to jumpboxes, virtual machines, etc. Any access to Customer’s system and/or data shall be through the use of CentralSquare’s unique user SSO credentials, and all such access must be capable of being logged in accordance with FBI CJIS Security Policy. 4.3 GIS Data Maintenance GIS data updates and maintenance are defined as changes to the GIS data based on actual additions or changes to points (e.g. addresses), lines (e.g. roads), or layers (e.g. Emergency Service Zones) that occur after the date of the software install. CentralSquare will provide one (1) GIS update per month as part of this contract. 4.4 Server Hardware Maintenance CentralSquare will maintain the Server Hardware necessary to host the Software. This does not include any hardware except the CentralSquare Technologies’ supplied Server Hardware. “Server Hardware Maintenance” is defined as ensuring the operating system and/or applications as installed are current and up to date. A standby server is available for purchase by customer. This server replicates the production environment and is available to the customer for use in the event of a hardware and/or software failure of the production server. The training server is similar to the production server but it is not a mirror image of CentralSquare Technologies LLC Agreement Page 164 of 174 ________________________ same. The training server cannot be utilized as a production server or other means to support the agency with respect to the Pro application and/or interfaces thereto in the event of a hardware failure of the production server. In the event of a hardware and/or software failure, if the customer does not purchase a standby server, the customer acknowledges that the customer will be down for an extended period of time which could include, but not be limited to, an extended period of time while replacement hardware and/or software is attained and/or configured for use. 4.5 Customer Responsibilities 4.5.1 Access to Premises Customer shall provide CentralSquare with reasonable and timely access to the sites and personnel necessary for CentralSquare to perform its obligations under this Agreement. 4.5.2 CentralSquare Server Access Customer will ensure that all CentralSquare Server Hardware are directly network accessible to CentralSquare at all times via SSH. There shall be no additional authorization or equipment required except as requested by CentralSquare. The persistent SSH secured service connection is mandatory and necessary for the proper functionality of the managed server component and/or the Pro application by the CentralSquare Technologies DevOps team. This connection is only utilized by CentralSquare Technologies’ CJIS-compliant employees for purposes that include but are not limited to, contractually mandated backups, installation of major and minor software releases and/or execution of the managed service component of the Agreement. 4.5.3 Network Configuration Notification Requirements Customer shall notify CentralSquare regarding all updates to Customer’s network configuration, firewall changes, and IP address updates with a minimum twenty-four (24) hour notice prior to implementation of such changes. 4.5.4 System Administrator Customer is responsible for naming one or more System Administrators to serve as a primary point of contact between Customer and CentralSquare. At least one System Administrator must be available at all times. Customer will ensure that the System Administrators possesses the appropriate technology and public safety knowledge and skills to perform this role sufficiently. 4.5.5 Security Customer is responsible for providing all physical security. The customer is responsible for securing their network. 4.5.6 System Updates Customer shall work in good faith to allow CentralSquare to install System updates as requested by CentralSquare. CentralSquare Technologies LLC Agreement Page 165 of 174 ________________________ Community Data Platform Membership Page 1 of 9 COMMUNITY DATA PLATFORM MEMBERSHIP PROGRAM Client: City of Vernon (for the benefit of and use by Vernon Police Department) Membership A. CentralSquare Technologies, LLC (“CentralSquare”) offers qualifying Member Agencies access to IQ Search and CrimeMapping.com limited services (the Software and Services) as defined in this Agreement. B. Clients who wish to qualify as a Member Agency must: a. Be a CJIS compliant Law Enforcement Agency b. Agree to contribute data to the Community Data Platform including: i. CAD ii. RMS Incidents iii. RMS Arrests iv. RMS Warrants v. RMS Master Names c. Agree to allow CentralSquare to share their data with other Member Agencies and third parties as provided in this Agreement C. The Member Agency (also referred to herein as “Client”) will receive the following benefits: Free subscription to IQ Search for up to 10 Concurrent Users, limited to the following: Your Contributed Data Your State’s Participating Agencies National Participating Agencies RMS Incidents • QuickView (Date of Occurrence, Location, Incident Type Description, Case Status, RMS Case Number, Agency) YES YES CAD Call for Service • QuickView YES Free subscription to CrimeMapping.com Public access to: Radius searches of crime data from a specified location Map-based summary of RMS Incident statistics based on crime type, description, location, agency, date Register for alerts on RMS Incident activity within a certain radius of a location and/or crime type Map-based citizen/public access to categorized RMS Incidents A free 90-day trial to the national IQ Search service which includes full detailed searches. D. The Member Agency will receive up to 10 concurrent user licenses to the Community Data Platform. E. In consideration of the free subscription to IQ Search and CrimeMapping.com as defined above, Client understands and agrees that CentralSquare will process and anonymize CentralSquare Technologies LLC Agreement Page 166 of 174 ________________________ Community Data Platform Membership Page 2 of 9 data from the IQ Community Data Platform (the “Aggregate Data”) to provide further commercial services for its clients and third parties as described below. F. Full search concurrent user licenses can be purchased to increase concurrent user access and search/query builder capabilities. License Membership includes a limited non-exclusive, non-transferable license to use the Software and Services, located on CentralSquare’s servers, through Client’s computer(s). The Software and Services provide users an effective set of tools for conducting investigations, monitoring regional crime trends, and increasing transparency to the community. Client is expressly prohibited from sublicensing, selling, renting, leasing, providing service bureau or timeshare services, distributing or otherwise making the Software and Services available to third parties. Access and Passwords A. Access to IQ Search by Client’s authorized end users (“Authorized Users”) will require the use of a password. Client is responsible for management and control of passwords for its end users. B. Client acknowledges (i) that the protection of passwords issued to Authorized Users is an integral part of CentralSquare’s security and data protection process and procedures and, (ii) that CentralSquare will rely on Client utilizing and maintaining proper password control obligations and procedures. In the event that Client has reasonable cause to believe that a password is being improperly used by an Authorized User or used by an unauthorized person, Client shall promptly notify CentralSquare. CentralSquare reserves the right to deactivate a compromised password immediately upon notice from Client without further notice to Client or the affected Authorized User. CentralSquare shall have the right, at its sole cost and expense, to utilize an independent certified accounting firm, to verify the number of passwords that have been issued for use by Authorized Users of the Client and use of these passwords within Client’s organization in compliance with the terms of this Agreement. Termination A. This Agreement may be terminated by CentralSquare upon thirty (30) days’ written notice due to a material breach by Client. B. Either Party may terminate this Agreement for convenience upon thirty (30) days’ written notice to the other Party. Client Responsibilities A. Client will assign a Client Administrator to manage end user access and passwords. B. Client is responsible for providing hardware, operating system and browser software that meets CentralSquare’s technical specifications, as well as providing and maintaining a fast, stable, high-speed connection and remote connectivity for data contribution services as well as individual client user access. C. Client is solely responsible for the integrity of all data and information that is provided to CentralSquare under this Agreement (i.e., the Client Information), including CentralSquare Technologies LLC Agreement Page 167 of 174 ________________________ Community Data Platform Membership Page 3 of 9 completeness, accuracy, validity, authorization for use and integrity over time, regardless of form and format, and whether or not such data is used in conjunction with the Subscription Services. D. Client shall not attempt to decode, disassemble, copy, transmit, transfer or otherwise reverse engineer the Services, including, without limitation, the Software. E. Client is responsible for maintaining an active e-mail account for correspondence with CentralSquare. F. Client is responsible for proper firewall maintenance allowing for data to move from their on-premise data contributing system to the applicable IQ application. Confidentiality A. In association with the execution of this Agreement and CentralSquare’s participation in the use and support of the Software and Services, Client has obtained, will have access to, or will obtain confidential information regarding intellectual property of CentralSquare, the Software and Services and its contents, sales and marketing plans and other similar information (hereinafter referred to as "Confidential Information"). Client acknowledges that the Software and Services itself represents and embodies certain trade secrets and confidential information of CentralSquare. Client hereby agrees that, for itself and its shareholders, officers, directors, employees, and agents, Client shall not disclose any of CentralSquare’s trade secrets or Confidential Information without CentralSquare’s prior written consent for any such disclosure. B. In association with the execution of this Agreement and the participation of CentralSquare in the support of the Software and Services, CentralSquare has obtained or will obtain confidential information of Client regarding the business of Client or its customers (“Client Information”). CentralSquare shall not use any Client Information except as expressly set forth in this Agreement. C. Confidential Information of either Party shall not include any information that is (i) already known to the receiving Party at the time of the disclosure; (ii) publicly known at the time of the disclosure or becomes publicly known through no wrongful act or failure of the receiving Party; (iii) subsequently disclosed to receiving Party on a non-confidential basis by a third party not having a confidential relationship with the other Party hereto that rightfully acquired such information; (iv) communicated to a third party by receiving Party with the express written consent of the other Party hereto; or (v) legally compelled to be disclosed pursuant to a subpoena, summons, order or other judicial or governmental process, provided the receiving Party provides prompt notice of any such subpoena, order, etc. to the other Party so that such Party will have the opportunity to obtain a protective order. D. Each Party agrees to restrict access to the Confidential Information or Client Information of the other Party to those employees or agents who require access in order to use or support the Software and Services, acknowledging that certain Confidential Information or Client Information of each Party may be disclosed to Authorized Users as a necessary function of the Software and Services; and, except as otherwise provided, neither Party shall make Confidential Information or Client Information available to any other person or entity without the prior written consent of the other Party. E. Notwithstanding the foregoing, Client understands and agrees that CentralSquare may transfer Client Information to a third party hosting entity for the purposes of providing the communications infrastructure, hosting services and/or related support and other operations necessary to deliver all or certain portions of the Services; provided that CentralSquare Technologies LLC Agreement Page 168 of 174 ________________________ Community Data Platform Membership Page 4 of 9 CentralSquare, in turn, binds such third party to confidentiality and non-disclosure terms that are at least as protective of CentralSquare’s and Client’s interests as the terms stated herein. In addition, CentralSquare may also access and use Client Information and results or data, in a de-identified form, for data or analysis purposes (including for the purpose of preparing the Aggregate data and for crime data reporting), and may distribute the results of such analysis or data summaries to other Member Agencies or third parties provided no personally identifying information in the Client Information is disclosed. Client acknowledges that CentralSquare shall have no responsibility or liability for unauthorized access to or dissemination of Client Information by Authorized Users or other third parties, whether as a result of breach of data security, misappropriation or misuse of passwords or any other cause. Ownership and Rights A. CentralSquare owns all rights and title in and to the Software and Services. Further, Client agrees that the Software screens and any output of the Software, excepting the Client Information, are the property of CentralSquare and subject to United States and other patent, copyright, trademark, trade secret and other applicable laws and treaties and Client agrees that it shall not remove, alter or obstruct any ownership or use legends that CentralSquare places on any such screens or output of the Services. Nothing contained in this Agreement shall be construed as granting Client any rights in or to the Software and Services (including, without limitation, the Software and output of the Services), the deliverables from the implementation or additional services or related Confidential Information, other than the right to use the Software and Services and any applicable Confidential Information of CentralSquare during the Term, in accordance with this Agreement. B. Clients who elect to participate in the Membership Program contribute to a database of information utilized by members to conduct investigations, monitor regional crime trends, and increase transparency to their communities. Notwithstanding anything to the contrary herein, excluding CJIS data, or personally identifying data, Client agrees that CentralSquare has and retains all rights to use any data and information relating to the Software and Services that is uploaded, inputted, or otherwise submitted by Client for any commercial purposes during or after the term of this Agreement; and any information that constitutes, or results in, an improvement or other modification to the Software and Services. CentralSquare shall retain all rights and ownership to the Aggregate Data. C. As between the parties, CentralSquare agrees that all Client Information provided to CentralSquare under this Agreement for CentralSquare’s use in connection with the Software and Services is the property of Client; provided, however, CentralSquare shall have the right to retain Client Information in accordance with its obligations under the terms of this Agreement in the event that the return or the destruction of any Client Information is infeasible, and in any event may use and retain Client Information as provided in Section E of the “Confidentiality” section above. D. The term “Developments” shall mean all programs, upgrades, updates or other enhancements or modifications to the Software, if any, and all Documentation or other materials developed and/or delivered by CentralSquare in the course of providing technical support or otherwise, under this Agreement. E. Client will not have the ability to copy the Client Information entered onto the Software. Rather, CentralSquare shall retain the physical copy of the Software, title, right and interest in and to the Software, including upgrades, updates, and/or other enhancements or modifications to the Software in any medium, including but not limited to all copyrights, patents, trade secrets, trademarks, and other proprietary rights. CentralSquare Technologies LLC Agreement Page 169 of 174 ________________________ Community Data Platform Membership Page 5 of 9 F. CentralSquare reserves the right to provide free cloud storage only for those data items viewable as part of the Limited Search Capabilities. Additional data attached to contributions such as video, images, and other document types may induce optional storage fees for cloud retention. Liability A. THE SERVICES, SOFTWARE AND ANY DOCUMENTATION ARE MADE AVAILABLE FOR CLIENT'S USE “AS IS” AND EXCEPT AS OTHERWISE SPECIFICALLY STATED HEREIN, WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. B. CENTRALSQUARE DOES NOT WARRANT THAT THE SOFTWARE WILL OPERATE UNINTERRUPTED OR ERROR-FREE. CLIENT AGREES TO INDEMNIFY CENTRALSQUARE AGAINST ANY SUCH LIABILITY TO CLIENT, REGARDING THE CLIENT’S USE OF THE SERVICES, THE SOFTWARE AND ANY DOCUMENTATION OR OTHERWISE. IN NO EVENT SHALL CENTRALSQUARE BE LIABLE TO CLIENT OR ANY THIRD PARTY, WHETHER IN CONTRACT, TORT, OR OTHERWISE FOR INCIDENTAL, SPECIAL, INDIRECT, GENERAL, OR CONSEQUENTIAL DAMAGE OR LOSS OF ANY NATURE, INCLUDING BUT NOT LIMITED TO LOSS OF BUSINESS PROFITS, INCOME, LOSS OR USE OF DATA, WHICH MAY ARISE IN CONNECTION WITH THIS AGREEMENT OR THE USE OF OR INABILITY TO USE THE SERVICES, SOFTWARE AND ANY DOCUMENTATION EVEN IF CENTRALSQUARE HAD BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS CLAUSE SHALL SURVIVE FAILURE OF AN EXCLUSIVE REMEDY. C. CENTRALSQUARE DISCLAIMS ALL LIABILITY FOR THE ACCURACY AND/OR COMPLETENESS OF DATA, INCLUDING BUT NOT LIMITED TO DATA SUPPLIED WITH THE SOFTWARE OR AS ADDED OR MODIFIED BY CLIENT OR ANY THIRD PARTY, OR DATA AS PROCESSED ON CLIENT'S OR CENTRALSQUARE’S COMPUTER NETWORK. CLIENT BEARS THE ENTIRE RESPONSIBILITY FOR ITS COMPUTER NETWORK, INCLUDING CLIENT'S USE OF THE SOFTWARE, THE PERFORMANCE OF THE SERVICES AND THE SOFTWARE AND THE BEHAVIOR OF THE DATA ON EITHER CLIENT'S OR CENTRALSQUARE’S COMPUTER NETWORK. D. CENTRALSQUARE REPRESENTS AND WARRANTS TO CLIENT THAT, TO CENTRALSQUARE’S CURRENT AND ACTUAL KNOWLEDGE, THE SOFTWARE, WHEN USED IN ACCORDANCE WITH THIS AGREEMENT, DOES NOT VIOLATE ANY EXISTING U.S. COPYRIGHTS, PATENTS, TRADEMARKS, OR OTHER INTELLECTUAL PROPERTY RIGHTS OF ANY THIRD PARTY AS OF THE DATE OF THIS AGREEMENT. CENTRALSQUARE SHALL INDEMNIFY AND HOLD CLIENT HARMLESS FROM AND AGAINST ANY AND ALL ACTIONS, SUITS, PROCEEDINGS, CLAIMS, DEMANDS, LOSSES, LIABILITIES, COSTS AND EXPENSES, INCLUDING REASONABLE ATTORNEYS’ FEES, INCURRED BY CLIENT ARISING OUT OF ANY BREACH OF THIS WARRANTY ON THE PART OF CENTRALSQUARE. E. IN NO EVENT SHALL CENTRALSQUARE’S TOTAL CUMULATIVE LIABILITY HEREUNDER, FROM ALL CAUSES OF ACTION OF ANY KIND, WHETHER ARISING UNDER CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, BREACH OF WARRANTY OR OTHERWISE, EXCEED THE VALUE OF ONE ANNUAL TERM OF THE SUBSCRIPTION FEES FOR IQ SEARCH AND CRIMEMAPPING.COM. CentralSquare Technologies LLC Agreement Page 170 of 174 ________________________ Community Data Platform Membership Page 6 of 9 Assignment Client shall not transfer or assign any of its rights or obligations under this Agreement to any other person or entity without the express written permission of CentralSquare, which permission shall not be unreasonably withheld. Any assignment without such express written permission of CentralSquare shall result in the automatic termination of this Agreement. Notices Written notices required or permitted to be given under this Agreement shall be made to the parties at the following addresses and shall be presumed to have been received by the other party (i) (three) 3 days after mailing by the party when notices are sent by First Class Mail, postage prepaid; (ii) upon transmission (if sent via facsimile with a confirmed transmission report); or (iii) upon receipt (if sent by hand delivery or courier service). To Client: To CentralSquare: City of Vernon CentralSquare Technologies, LLC Attn: Attn: Contracts 4305 South Santa Fe Avenue 1000 Business Center Drive Vernon, CA 90058 Lake Mary, FL 32746 Governing Law Except to the extent that this Agreement is governed by the laws of the United States, this Agreement shall be governed, interpreted and enforced in accordance with the laws of the State of California, without regard to its conflict of law provisions. Support Services Support will be provided in accordance with Attachment A. This Agreement does not include any other CentralSquare subscription services. Additional subscription services purchased by Client will be subject to applicable fees. Agreement This Agreement may be executed in any number of identical counterparts, and each such counterpart shall be deemed a duplicate original thereof. City of Vernon, a California charter City and California municipal corporation By: ____________________________ Carlos Fandino, City Administrator CentralSquare Technologies, LLC, a Delaware Limited Liability Company By: Name: Title: ATTEST: _______________________________ Lisa Pope, City Clerk By: Name: Title: CentralSquare Technologies LLC Agreement Page 171 of 174 ________________________ Community Data Platform Membership Page 7 of 9 APPROVED AS TO FORM: _______________________________ Zaynah N. Moussa, City Attorney CentralSquare Technologies LLC Agreement Page 172 of 174 ________________________ Community Data Platform Membership Page 8 of 9 Schedule A TECHNICAL SUPPORT This Schedule describes the terms and conditions relating to technical support that CentralSquare will provide to Client during the Term of the Agreement. Technical Support Services: Client may contact CentralSquare for issues with IQ Search via the following: by phone at (800) 987-0911 or via the Customer Portal: https://support.centralsquare.com. Assistance may include remote connectivity, modem, or electronic bulletin board. Software Problem Reporting. Client may submit requests to CentralSquare identifying potential problems in the Software. Requests should be in writing and directed to CentralSquare by e-mail. CentralSquare retains the right to determine in its sole discretion the final disposition of all requests, and will inform Client of the disposition of each request. If CentralSquare decides in its sole judgment to act upon a request, it will do so by providing a bug fix as described above. Scheduled Maintenance. IQ applications may be unavailable periodically for system maintenance. Regular system maintenance includes installation of the IQ Updates, operating system updates/patches and updates to other third-party applications as needed. Clients are notified of maintenance periods via an email message. Exclusions from Technical Support Services: CentralSquare shall have no support obligations with respect to any third-party hardware or software product (“Nonqualified Product”). If CentralSquare provides support services for a problem caused by a Nonqualified Product, or if CentralSquare’s service efforts are increased as a result of a Nonqualified Product, CentralSquare will charge time and materials for extra service at its current published rates for custom software services. If, in CentralSquare’s opinion, performance of technical support is made more difficult or impaired because of a Nonqualified Product, CentralSquare shall so notify Client, and Client will immediately remove the Nonqualified Product at its own risk and expense during any efforts to render technical support under this Agreement. Client shall be solely responsible for the compatibility and functioning of Nonqualified Products with the Software. Client Responsibilities: In connection with CentralSquare’s provision of technical support as described herein, Client acknowledges that Client has the responsibility to do each of the following: 1) Provide hardware, operating system and browser software that meets CentralSquare’s technical specifications, as well as a fast, stable, high-speed connection and remote connectivity. 2) Maintain the designated computer system and associated peripheral equipment in good working order in accordance with the manufacturers’ specifications, and ensure that any problems reported to CentralSquare are not due to hardware malfunction; 3) Maintain the designated computer system at the latest code revision level deemed necessary by CentralSquare for proper operation of the Software; 4) Supply CentralSquare with access to and use of all information and facilities determined to be necessary by CentralSquare to render the technical support described herein; CentralSquare Technologies LLC Agreement Page 173 of 174 ________________________ Community Data Platform Membership Page 9 of 9 5) Perform any test or procedures recommended by CentralSquare for the purpose of identifying and/or resolving any problems; 6)At all times follow routine operator procedures as specified in the Documentation set forth in the online portal(s) used to access the service; 7)Other than CentralSquare’s confidentiality obligations with respect to Client Information as set forth in this Agreement, Client shall remain solely responsible at all times for the safeguarding of Client’s proprietary, confidential, and classified information; and 8)Ensure that the designated computer system is isolated from any process links or anything else that could cause harm before requesting or receiving remote support assistance. CentralSquare Technologies LLC Agreement Page 174 of 174 ________________________