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20090921 Regular City Council Meeting - AgendaCITY OF VERNON REGULAR CITY COUNCIL MEETING AGENDA MONDAY, SEPTEMBER 21, 2009, 9:00 A.M. COUNCIL CHAMBER 4305 SANTA FE AVENUE VERNON, CA 90058 Hilario "Larry Gonzales, Mayor W. Michael McCormick, Mayor Pro Tempore William "Bill" Davis, Councilmember Richard J. Maisano, Councilmember Dan Newmire, Councilmember Under the California Public Records Act, any records not exempt from disclosure that relate to an agenda item for the open session portion of this meeting are available in the City Clerk's Office of the City of Vernon City Hall located at 4305 Santa Fe Avenue, Vernon, California 90058 Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a city meeting, please contact the City Clerk's office at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule matters for consideration at a future City Council meeting. CALL TO ORDER MEMBERS PRESENT: MEMBERS ABSENT: CHANGES TO THE AGENDA PUBLIC COMMENT: The public is encouraged to address the City Council at this time on any matter listed on the agenda, including those matters listed under the Consent Calendar and Closed Session. The public is also encouraged to address the City Council at this time on any matter not on the agenda that is within the subject matter jurisdiction of the City Council. If you would like to comment concerning a matter that is noticed for a public hearing today, please wait until that hearing is formally opened before you make your comment. PROCLAMATION Commending and Honoring the Water Replenishment District of Southern California on its 50th Anniversary. Regular City Council Meeting Agenda September 21, 2009 Service Pins to be awarded to the following employees: Name Position Years ;Rosa mElia Gonzales j Senior Administrative Assistant 30 Carol Childers Fire Prevention/Civil Defense Assistant 30 Patrick Keye Systems Coordinator I 25 Richard Recano Systems Coordinator I 25 William Wilson Code Inspector 25 Ruben Herrera Utilityman III 20 Manuela Giron City Clerk 20 Cerissa Diaz Public Safety Dispatcher 10 Andrea Negrete Customer Service Representative 5 Minutes of the Regular City Council Meeting held August 26, 2009. Minutes of the Regular City Council Meeting held August 31, 2009. CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by Council. Those items removed will be considered immediately after the Consent Calendar. Community Services & Water 1. Building Department Report for the month of August 2009 Fire Department 1. Fire Department Activity Report for the period of August 16th through August 315t, 2009. Police Department 1. Police Department Activity Report for the period of August 16th through August 31St, 2009. Treasury Department 1. Ratification of the following warrant register to record a voided check: a. warrant Register No. 1281 to record voided Check No. 326747, in the amount of $40.00. Page 2 of 6 Regular City Council Meeting Agenda September 21, 2009 2. Ratification of wires for Warrant Register No. 1284 covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn from East West Bank which includes wire nos. 342 through 344 (inclusive), totaling $7,057.18. (Accounting period September 2009) 3. Ratification of the issuance of early checks for Warrant Register No. 1284, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $341,672.35, which includes Check Nos. 326952 through 327035 (Accounting period September 2009). 4. Warrant Register No. 1284, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $265,111.60, which includes Check Nos. 327036 through 327210 (Accounting period September 2009). 7. Ratification of wire transfers for Light & Power Warrant Register No. 249, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $1,822,484.06, which includes Wire Nos. 4392 through 4399 (Accounting period September 2009). S. Ratification of the issuance of early checks for Light & Power Warrant Register No. 249, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $119,735.00, which includes Check Nos. 506800 through 506828 (Accounting period September 2009). 6. Light & Power Warrant Register No. 249 covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $102,851.14, which includes Check Nos. 506829 through 506857 (Accounting period September 2009). 10. Ratification of wires for Gas Warrant Register No. 39 covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn from East West Bank which includes wire nos. 0044 through 0046 (inclusive), totaling $2,320,786.91. (Accounting Period September 2009). 8. Ratification of the issuance of early checks for Gas Warrant Register No. 39, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $34,168.40, which includes Check Nos. 209 through 214 (Accounting period September 2009) 9. Gas Warrant Register No. 39 covering claims and demands presented during the period of August 25, 2009 through September 14, drawn on East West Bank totaling $15,083.48, which includes Check Nos. 215 through 219 (Accounting period September 2009). Page 3 of 6 Regular City Council Meeting Agenda September 21, 2009 11. Ratification of City of Vernon Requisition from the Light & Power Capital Projects Custody Escrow Account No. 800452 covering claims and demands presented during the period of June 9, 2009, through September 8, 2009, drawn on The Bank of New York Mellon totaling $2,700.00, which includes Requisition No. CE356. (Accounting period September 2009). 12. Ratification of City of Vernon Requisitions from the Light & Power Capital Projects Custody Escrow Account No. 800458 covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on The Bank of New York Mellon totaling $120,562.50, which includes Requisition Nos. LPCP640 through LPCP642 (Accounting period September 2009). 13. City of Vernon Requisitions from the Light & Power Custody Escrow Account No. 800452 covering claims and demands presented during the period of September 9, 2009, through September 14, 2009, to be drawn on The Bank of New York Mellon totaling $2,280.00, which includes Requisition No. CE357. (Accounting Period September 2009). End of Consent Calendar Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Municipal Database License Agreement By and'Between the City of Vernon and Thomas Bros. Maps, a Division of RM Acquisitions, LLC d/b/a Rand McNally Providing the License for a Geographical Information Systems Digital Database for Use by the Vernon Police Department Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Managed Services Contract By and Between the City of Vernon and Fujitsu Network Communications, Inc., for Monitoring and Maintenance Services for City's High Speed Internet Service Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of Contract Change Order No. 6 to Standard Agreement for Mechanical and Operational Technical Support By and Between the City of Vernon and Wood Group Field Services, Inc., formerly known as Thomason Mechanical Corporation Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of Task Authorization No. 9 to the Professional Services Agreement By and Between the City of Vernon and R.W. Beck, Inc. Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of an Exclusive Listing Agreement and Schedule of Commissions By and Between the City of Vernon and Cushman & Wakefield of California, Inc. to Sell or Lease Property Located at 2200 E. 55th Street and 2001 E. 57th Street Page 4 of 6 Regular City Council Meeting Agenda September 21, 2009 Resolution of the City Council of the City of Vernon Providing for the Recognition of Certain Signatures on Warrants Issued by the City of Vernon to Withdraw Funds Deposited by the City of Vernon in any Bank Account Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of an Amendment No. 2 to an Amended Agreement for Tree Maintenance Services By and Between the City of Vernon and West Coast Arborists, Inc. Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Maintenance Agreement By And Between the City of Vernon And Canon Business Solutions, Inc., for Copier Maintenance. Resolution of the City Council of the City of Vernon Approving and Ratifying the Execution of a Wind Study Access Agreement By and Between the City of Vernon and Frances McNeel Relating to the Wind Project Request from the Council Department Manager for the City Council to appoint a voting delegate and two alternates to represent the City at the National League of Cities (NLC) Annual Meeting to be held November 14, 2009, at the conclusion of the Congress of Cities and Exposition in San Antonio Texas. Request from the Director of Business Services for ratification of the issuance of the following blanket purchase orders for the 2009-2010 Fiscal Year for the various departments at the specified limits: Community Services Vendor Description Napa Auto Parts Auto Parts Home Depot Building Materials D'Angelo Company Plumbing Hardware & Supplies Light & Power Vendor Description AVF Process Controls Gas Regulators, Relief Valves Bell Pipe & Supply Gas Pipe Supplies Home Depot Misc. Parts & Supplies Measurement Control Gas Meters, Various Gas Systems Supplies Menon Pipe & Supply Gas Piping & Fittings P & F Distributors Pipe Materials PE for SERV Connections Royal Wholesale Electrical Parts Walters Wholesale Electrical Parts Annual Limit $60,000.00 $36,000.00 $36,000.00 Annual Limit $84,000.00 $36,000.00 $36,000.00 $84,000.00 $36,000.00 $36,000.00 $27,000.00 $27,000.00 Page 5 of 6 Regular City Council Meeting Agenda September 21, 2009 HD Supply Utilities Transformers, Hardware, LTD Cable $250,000.00 Nevada wood Preserving Electrical Poles $250,000.00 Pennington Crossarm Company Crossarms $250;000.00 Wesco Distributions Transformers, Hardware, Cable $400,000.00 Western Utilities Transformers $400,000.00 Status Report on the City of Vernon Tehachapi Wind Project. .Conference/Seminar reports from Elected Officials for the period of August 31, 2009, through September 20, 2009. Reports from Departments and Council members - Department representatives and members of the City Council will provide a brief report on his or her activities and make other brief announcements. CLOSED SESSION Conference with Legal Counsel - Existing Litigation (Subdivision (a) of Section 54956.9) (a) Name Case: Gina R. Torres v. City_ of Vernon, et al.; USDC Case No. CV09-02684-SVW (CWx); (b) Name Case: Natural Resources Defense Council, Inc. and Santa Monica Baykeeper v. County of Los Angeles, et al.; Case No. USDC Case No. CV08-1467-AHM(PLAx) OPEN SESSION Closed Session Reports. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 161h day of September, 2009. By: Manuela Giron, City Clerk Page 6 of 6