20130521 Special City Council Meeting - Agenda (2) California Public Records Act ("PRA") : In compliance with the PRA, the documents
pertaining to agenda items, including attachments, which are presented to the City
Council in open session are available for public inspection. They may be inspected
during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa
Fe Avenue; Vernon, California 90058. No prior appointment is required.
Americans with Disabilities Act ("ADA") : In compliance with the ADA, if you need special
assistance to participate in a city meeting, please contact the City Clerk' s office at
(323) 583-8811. Notification of at least 48 hours prior to the meeting or time when
services are needed will assist the City staff in assuring that reasonable arrangements
can be made to provide accessibility to the meeting or service.
AGENDA
CITY OF VERNON
TUESDAY, MAY 21 , 2013 ,
SPECIAL CITY COUNCIL PUBLIC MEETING
(BUDGET STUDY SESSION)
7 : 30 A.M.
REGULAR CITY COUNCIL PUBLIC MEETING
9 : 00 A.M.
COUNCIL CHAMBER
4305 SANTA FE AVENUE
VERNON, CALIFORNIA
W. Michael McCormick, Mayor
William J. Davis, Mayor Pro-Tem
Richard J. Maisano, Council Member
Michael Ybarra, Council Member
Luz Martinez, Council Member
CALL TO ORDER SPECIAL MEETING 7:30 A.M.
PUBLIC COMMENT (Special Meeting) : At this time the public is encouraged
to address the City Council on any matter on the Special Meeting portion
of the Agenda (Budget Study Session) , only.
BUDGET STUDY SESSION
1 . Budget review for City Attorney Department, Information Technology
Department, Light and Power Department, and Finance Department .
Special and Regular City Council Meeting Agenda
May 21, 2013
CALL TO ORDER REGULAR MEETING 9:00 A.M. & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT - At this time the public is encouraged to address the City
Council on any matter that is within the subject matter jurisdiction of
the City Council'. The public will also be given a ' chance to comment on
matters which are on the posted agenda during City Council deliberation on
those specific matters .
PRESENTATION
1 . Service Pin Awards
Employee Name Job Title Years
1 . Daniel Calleros Police Chief 25
2 . Adriana Ramos Senior Administrative Assistant 5
CONSENT CALENDAR - All matters listed on the Consent Calendar are to be
approved with one motion. Items may be removed from the Consent Calendar
by Council. Those items 'removed will be considered immediately, after the
Consent 'Calendar'.
Claims Against the City (to be received and filed)
1 . Claim for Damages from the Law Office of Gilbert Saucedo,
representing Pablo Godinez Sr. , Daniel Lara, and Mariano Perez, was
received May 6, 2013 . Amount of claim is approximately $75, 000 . -
Received and Transmitted to the Department of Finance .
Minutes Approval
2 . Minutes of the Special City Council Meeting held May 1, 2013, to be
received and filed.
3. Minutes of the Special and Regular City Council Meeting held May 7,
2013, to be received and filed.
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Special and Regular City Council Meeting Agenda
May 21, 2013
Warrant Registers
4 . Approval of City Payroll Warrant Register No . 683, totaling
$2, 480, 587 . 58, which covers the period of March 10, through April 6,
2013, and consists of the following:
a. Ratification of direct deposits, checks and taxes totaling
$1, 787, 902 . 72; and
b. Ratification of checks and electronic fund transfers totaling
$692, 684 . 86 .
5 . Approval of City Warrant Register No . 1379, totaling $877, 828 . 31,
which covers the period of April 30, through May 13, 2013, and
consists of the following:
c. Ratification of wire transfers totaling $556, 074 . 24; and
d. Ratification of the issuance of early checks totaling
$144, 622 . 00; and
e. Authorization to issue pending checks totaling $177, 132 . 07 .
6. Approval of Light & Power Warrant Register No . 344, totaling
$4, 943, 068 . 23, which covers the period of April 30, through May 13,
2013, and consists of the following:
a. Ratification of wire transfers totaling $4, 771, 215 . 26; and
b. Ratification of the issuance of early checks totaling
$68, 123 . 84; and
c. Authorization to issue pending checks totaling $103, 729 . 13 .
7 . Approval of Gas Warrant Register No . 132, totaling $2, 466, 430 . 24,
which covers the period of April 30, through May 13, 2013, and
consists of the following:
a. Ratification of wire transfers totaling $2, 464, 534 . 23; and
b. Ratification of the issuance of early checks totaling $1, 042 . 71;
and
c. Authorization to issue pending checks totaling $853 . 30 .
Community Services and Water Department
8 . Building Department Report for the month of April 2013, to be
received and filed.
9. Approval of Amendment No. 1 extending the existing Services
Agreement for refuse collection, recycling and disposal services
between the City of Vernon and Consolidated Disposal Services, LLC
for a period of one-year, not to exceed the amount of $35,000 .
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Special and Regular City Council Meeting Agenda
May 21, 2013
Recommendation:
(1) Find the proposed Amendment No . 1, extending the existing
Services Agreement for refuse collection, recycling and disposal
services with Consolidated Disposal Services, LLC for a period
of one-year, is exempt under the California Environmental
Quality Act ("CEQA") in accordance with Section 15061 (b) (3) , the
general rule that CEQA only applies to projects that may have an
effect on the environment; and
(2) Authorize the City Administrator to enter into Amendment No . 1,
extending the existing Services Agreement for refuse collection,
recycling and disposal services between the City of Vernon and
Consolidated Disposal Service, LLC. The annual cost of service
shall not exceed $35, 000 . The Services Agreement will be made
effective July 1, 2013, and terminate effective July 1, 2014 .
10 . A Resolution of the City Council of the City of Vernon Authorizing
the Issuance of a Notice Inviting Sealed, Competitive Bids for the
Lease of 450 Acre Feet of the City of Vernon' s Allowed Pumping
Allocation for the 2012-2013 Fiscal Year.
Recommendation:
(1) Find that proposed Notice of Sealed Bids for the Lease of 450
Acre Feet of the City of Vernon' s Allowed Pumping Allocation
("APA") , with flex, for the 2012-2013 Fiscal Year is exempt
under the California Environmental Quality Act ("CEQA") in
accordance with Section 15061 (b) (3) , the general rule that CEQA
only applies to projects that may have an effect on the
environment; and
(2) Approve the Notice of Sealed Bids for the Lease of 450 Acre Feet
of the City of Vernon' s APA, with flex, for the 2012-2013 Fiscal
Year. The proposed lease will be for a period of one-year and
be effective July 1, 2013, through June 30, 2014 .
ll . Approval of Amendment No. 1 extending the existing Service Agreement
for Janitorial Services between the City of Vernon and Santa Fe
Building Maintenance for a period of one-year.
Recommendation:
(1) Find the proposed Amendment No . 1, extending the Service
Agreement with Santa Fe Building Maintenance ("Santa Fe") for
one-year, is exempt under the California Environmental Quality
Act ("CEQA") in accordance with Section 15061 (b) (3) , the general
rule that CEQA only applies to projects that may have an effect
on the environment; and
(2) Approve Amendment No . 1 extending the Service Agreement with
Santa Fe for janitorial services for a period of one-year with
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Special and Regular City Council Meeting Agenda
May 21, 2013
no increase in cost . The annual cost of service shall not
exceed $104, 926 . 20 . The Service Agreement will be made
effective August 1, 2013, and terminate effective July 1, 2014 .
Fire Department
12 . Activity Report for the period of April 16, through April 30, 2013,
to be received and filed.
Health Department
13. April 2013 Monthly Report, to be received and filed.
NEW BUSINESS
City Administration
1 . One-year Consulting Services Agreement with Mercury Public affairs
for strategic consulting and management services on City of Vernon
government relations, issues management, renewable energy projects,
and retention and expansion of utility customer base.
Recommendation:
(1) Find that approval of the proposed agreement is exempt from the
California Environmental Quality Act ("CEQA") in accordance with
Section 15061 (b) (3) , the general rule that CEQA only applies to
projects that may have an effect on the environment; and
(2) Authorize the City Administrator to enter into a consulting
service agreement with Mercury Public Affairs, in substantially
the same form presented, for a term of one year, June 1, 2013
through May 31, 2014, at a not to exceed cost of $400, 000, for
strategic consulting and management services on the City of
Vernon government relations, issue management, renewable energy
projects, and retention and expansion of utility customer base .
Competitive bidding is not required for this professional
service contract pursuant to Section 2 . 17 . 12 (A) (10) of the
Vernon Municipal Code . It is requested that the City Council
grant an exemption from the competitive selection process,
pursuant to Section 2 . 17 . 12 (B) (2) of the Vernon Municipal Code,
based upon a determination that the best interests of the City
are served by a direct award of the contract without a
competitive selection process, for the reasons set forth in the
staff report .
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Special and Regular City Council Meeting Agenda
May 21, 2013
OLD BUSINESS
1 . Request from Mayor Pro-Tem Davis to discuss the compensation of the
City Council members . (This matter had been continued from prior
meetings pending advice requested of the Fair Political Practices
Commission ("FPPC") , by Mayor Michael McCormick, which has now been
provided by FPPC letter, dated April 29, 2013. )
ORAL REPORTS
1 . City Administrator Reports - brief reports on activities and other
brief announcements by the City Administrator and Department Heads .
2 . City Council Reports -brief report on activities, announcements, or
directives to staff.
CLOSED SESSION
1 . CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code
§ 54956 . 9 (d) (2) .
Number of potential cases : 1
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of
California, that the foregoing agenda was posted on the bulletin board at the
main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue,
Vernon, California, and on the City' s website, not less than 72 hours prior to
the meeting set forth on this agenda. Dated this 16tn day of May 2013.
By:
Dana Reed
Interim City Clerk
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