20141118 Regular City Council Meeting - Agenda California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall,
4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's website at
www.cityofvemon.org.
Americans with Disabilities Act("ADA"): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the City Clerk's office at(323) 583-8811. Notification of at least 48
hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, November 18, 2014, 9:00 a.m.
Council Chamber
4305 Santa Fe Avenue
Vernon, California
05
� 'ID os�¢ W. Michael McCormick, Mayor
sl� LY pro William J. Davis, Mayor Pro-Tem
Richard J. Maisano, Council Member
Luz Martinez, Council Member
Vacant, Council Member
CALL TO ORDER& FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT -At this time the public is encouraged to address the City Council on any matter that is
within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. Personnel Matters - Service Pin Awards
October 2014 Anniversary
Employee Name Job Title Years
1. Armando Hinojos Utilities Dispatcher 20
2. Merit award to Vernon Police Officer Jose Ramos for his efforts in crime scene investigations.
Regular City Council Meeting Agenda
November 18, 2014
3. City of Vernon 1't Quarter 2014-2015 Financial Update by the Finance Director.
CONSENT CALENDAR-All matters listed on the Consent Calendar are to be approved with one motion.
Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be
considered immediately after the Consent Calendar.
Claims Against the City—Received and Filed
4. None.
Warrant Registers
5. Approval of City Payroll Warrant Register No. 701, totaling$3,997,153.87, which covers the
period of October 1,through October 31, 2014, and consists of the following:
a. Ratification of direct deposits, checks and taxes totaling $2,925,299.41; and
b. Checks and electronic fund transfers totaling $1,071,854.46.
6. Approval of City Warrant Register No. 1412, totaling $679,269.34,which covers the period of
October 28,through November 11, 2014, and consists of the following:
a. Ratification of wire transfers totaling $364,913.43; and
b. Ratification of the issuance of early checks totaling $185,107.12; and
c. Authorization to issue pending checks totaling $129,248.79.
7. Approval of Light & Power Warrant Register No. 377, totaling $3,155,256.53,which covers the
period of October 28, through November 11, 2014, and consists of the following:
a. Ratification of wire transfers totaling $3,109,793.81; and
b. Ratification of the issuance of early checks totaling $286.18; and
c. Authorization to issue pending checks totaling $45,176.54.
8. Approval of Gas Warrant Register No. 165, totaling $2,199,316.07,which covers the period of
October 28,through November 11, 2014, and consists of the following:
a. Ratification of wire transfers totaling$2,199,211.07; and
b. Authorization to issue pending checks totaling $105.00.
Fire Department
9. Activity Report for the period of October 16, through October 31, 2014, to be received and filed.
Health and Environmental Control Department
10. October 2014 Monthly Report, to be received and filed.
Page 2 of 6
Regular City Council Meeting Agenda
November 18, 2014
Police Department
11. Activity Log and Statistical Summary of Arrests and Activities for the period of October 16,
through October 31, 2014,to be received and filed.
Public Works, Water and Development Services Department
12. Building Department Report for the month of October 2014, to be received and filed.
13. Acceptance of Work of All American Asphalt regarding Contract No. CS-0487—Labor and
Equipment for Placement of Type II (REAS) Slurry Seal for the City Rubberized Slurry Seal
Phase III Project.
Recommendation:
(1) Find that this project and acceptance of the project work as proposed is categorically exempt
under the California Environmental Quality Act ("CEQA") in accordance with Section 15301,
Existing Facilities, part(c), existing highways and streets,because the project is merely to repair
existing streets; and
(2) Accept the work of All American Asphalt, for the Labor and Equipment for Placement of Type
II (REAS) Slurry Seal Project, Contract No. CS-0487.
14. Acceptance of Work of Petrochem Manufacturing, Inc. regarding Contract No. CS-0025—
Supply and Delivery of Slurry Material for the Citywide Rubberized Slurry Seal, Phase III
Project.
Recommendation:
(1) Find that this project and acceptance of the project work as proposed is categorically exempt
under the California Environmental Quality Act ("CEQA") in accordance with Section 15301,
Existing Facilities, part(c), existing highways and streets,because the project is merely to repair
existing streets; and
(2) Accept the work of Petrochem Manufacturing, Inc., for the Supply and Delivery of Slurry
Material, in accordance with Contract No. CS-0025.
15. Acceptance of the Electrical Easement by Dedeaux Properties,LLC for property located at 3305
Bandini Boulevard.
Recommendation:
(1) Find that the acceptance of the proposed Electrical Easement is categorically exempt under the
California Environmental Quality Act ("CEQA") in accordance with CEQA Guidelines Section
15061(b) (3),the general rule that CEQA only applies to projects that may have an effect on the
environment; and
(2) Accept the Electrical Easement, and authorize the Mayor to execute said document.
Page 3 of 6
Regular City Council Meeting Agenda
November 18, 2014
NEW BUSINESS
City Administration Department
16. Report on Docket I Grants Awarded by Vernon CommUNITY Fund Grant Committee; to be
received and filed pursuant to Section 2.167(e) of the Vernon Municipal Code.
17. Approval of Vernon CommUNITY Fund Grant Agreement Template.
Recommendation:
(1) Find that approval of the proposed Vernon CommUNITY Fund Grant Agreement template is
exempt under the California Environmental Quality Act("CEQA") in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the
environment; and
(2) Approve the proposed Vernon CommUNITY Fund Grant Agreement template to be used for all
grants awarded by the Vernon CommUNITY Fund Grant Committee and authorize the City
Administrator, or his designee, to complete and/or modify the agreement consistent with the
direction of the Grant Committee, and to execute each agreement.
18. Agreement with Fred MacFarlane for Strategic Consulting Services and to Serve as Senior
Advisor to the City Administrator.
Recommendation:
(1) Find that approval of the proposed agreement is exempt from the California Environmental
Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
(2) Authorize the City Administrator to enter into a new consulting services agreement with Fred
MacFarlane, in substantially the same form as submitted with the staff report, for a term of three
years, December 1, 2014 through November 30, 2017, at a total not to exceed cost of$480,000
and not to exceed$160,000 per year, for strategic consulting services and to serve as Senior
Advisor to the City Administrator. Competitive bidding is not required for this professional
services contract pursuant to Section 2.17.12(A)(10) of the Vernon Municipal Code. It is
requested that the City Council grant an exemption from the competitive selection process,
pursuant to Section 2.17.12(B)(2) of the Vernon Municipal Code, based upon a determination
that the best interests of the City are served by a direct award of the contract without a
competitive selection process, for the reasons set forth in the staff report.
19. Approval of the 1st Amendment to the Purchase and Sales Agreement for property located at
5119, 5201 and 5241 District Blvd and 4601 East 52nd Drive (Thermador).
Recommendation:
(1) Find that approval of the proposed 1st amendment is exempt from the California Environmental
Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
Page 4 of 6
Regular City Council Meeting Agenda
November 18, 2014
(2) Approve the 1 st Amendment to the Purchase and Sales Agreement for the property located at
5119, 5201 and 5241 District Blvd and 4601 East 52nd Drive, in substantially the same form as
submitted with the staff report.
City Clerk Department
20. Approval of items regarding the holding of a General Municipal Election on April 14, 2015:
A Resolution of the City Council of the City of Vernon, California, calling and giving notice of an
all-mail ballot general municipal election to be held on Tuesday,April 14, 2015, for the election
of a certain officer as required by the provisions of the charter of the City of Vernon.
A Resolution of the City Council of the City of Vernon, California, requesting the board of
supervisors of the County of Los Angeles to render specified services to the City relating to the
conduct of a general municipal election to be held on Tuesday,April 14, 2015.
Recommendation:
(1) Find that approval of the Resolutions is exempt under the California Environmental Quality Act
("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to
projects that may have an effect on the environment, as the proposed is administrative in nature;
and
(2) Approve the Resolution calling and giving notice for a General Municipal Election to be held on
Tuesday, April 14, 2015 for the Election of one (1) City Councilmember for the full term of five
(5) years; and
(3) Approve the Resolution requesting the Board of Supervisors of the County of Los Angeles to
render specified services to the City relating to the conduct of the General Municipal Election to
be held on Tuesday, April 14, 2015.
Fire Department
21. A Resolution of the City Council of the City of Vernon approving the City's participation in the
2013 State Homeland Security Grant Program by the Vernon Fire Department, approving and
authorizing the execution of a subrecipient agreement by and between the City of Vernon and
the County of Los Angeles and authorizing the execution of documents necessary to obtain said
rg ant.
Recommendation:
(1) Find that approval of the proposed resolution is exempt under the California Environmental
Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only
applies to projects that may have an effect on the environment; and
(2) Adopt a resolution approving and authorizing the execution of an Agreement between the
County of Los Angeles and the City of Vernon in connection with the Fiscal Year 2013 State
Homeland Security Grant Program. The County of Los Angeles has approved and awarded 2013
State Homeland Security Grant Program funds in the amount of$220,438 to the City of Vernon
Fire Department.
Page 5 of 6
Regular City Council Meeting Agenda
November 18, 2014
ORAL REPORTS
22. City Administrator Reports—brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
23. City Council Reports—brief report on activities, announcements, or directives to staff.
CLOSED SESSION
24. CITY COUNCIL PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
Government Code Section 54957
25. PUBLIC EMPLOYMENT
Government Code Section 54957(b)(1)
Title: City Administrator
26. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957
Title: Interim City Administrator
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting set forth on
this agenda. Dated this 131h day of November 2014.
By:
Ana Barcia
Deputy City Clerk
Page 6 of 6
° •"�_ RECEIVED
NOV 0 4 20%
IT CITY ADMINISTRATION
RECEIVED STAFF REPORT
NOV 05 2014 HUMAN RESOURCES DEPARTMENT
CITY CLERK'S OFFICE
DATE: November 18,2014
TO: Honorable Mayor and City Council
FROM: Teresa McAllister, Director of Human Resourc osff
RE: Service Pin Awards for October 2014
Recommendation
City Council to present Service Pins to those employees hired in October.
Baclmround
Submitted herewith lists the employees who are eligible to receive their service pins based on the
number of service years with the City of Vernon.
Fiscal Impact
None.
2414 SERVICE PIN LIST
OCTOBER ANNIVERSARY
EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS
Armando Hinojos Gas& Electric Utilities Dispatcher 10/16/1994 20
wR
Of Y@�*
RECEIVED
•= NOV 13 2014
R EC E I F1�®E D �4���ELr,rA��S�
CITY ADMINISTRATION
Nov 13 2014 STAFF REPORT
CITY CLERK'S OFFICE VERNON POLICE DEPARTMENT
DATE: November 18, 2014
TO: Honorable Mayor and City Council
FROM: Daniel Calleros, Police Chief /
RE: Merit Award Presentation
Recommendation
It is recommended that City Council present a merit award to Vernon Police Officer Jose
Ramos for his efforts in crime scene investigations that resulted in the identification of a
theft suspect through the use of DNA (Deoxyribonucleic acid) profiling.
Background
In January 2014, an attempt grand theft incident was reported in the 4300 block of
District Blvd., wherein two suspects attempted to steal a catalytic converter from a
parked vehicle. According to the witness, one of the suspects was under the victim's
vehicle and was in the process of cutting off the exhaust system catalytic converter with
a cordless power saw. When the witness confronted the suspect, the suspect crawled
from under the vehicle and immediately fled the scene on foot. The witness managed
to obtain the license plate number and a description of the suspect vehicle.
During the crime scene investigation process, rather than dusting the power saw for
latent prints, Officer Jose Ramos made the decision to conduct a DNA swabbing of the
portable power saw that was left at the scene by the suspects. The power saw and
other items were later collected as evidence and DNA Swab was submitted to the LA
County crime lab for processing and identification.
During the course of the follow-up investigation, Vernon Detectives located the
registered owner of the involved suspect vehicle. The owner of the vehicle was
interviewed regarding the attempt theft and he confessed to his participation. In
addition, he also provided the name of the accomplice. Detectives later presented the
case to the District Attorney's Office for criminal prosecution. Felony charges were filed
for the first suspect, but without a direct link and/or witness identification, the District
Attorney's Office declined to file charges for the second outstanding suspect.
In late July, Vernon Detectives received the results of the DNA sample from the
Department of Justice. The DNA profile resulted in a positive match for the suspect that
was implicated in the theft. With the positive DNA match for the second suspect, the
case was re-submitted to the District Attorney's Office for criminal prosecution. A felony
grand theft complaint was filed. With an active arrest warrant on file, Detectives will
actively pursue the arrest and conviction of the suspect identified through DNA.
Over the years as forensic investigation techniques have advanced, police are finding
them ever more useful in solving crimes. DNA was a crime-fighting tool that was once
reserved for solving murders and rapes, is now being used to identify criminals involved
in lower level crimes.
The DNA identification of the second suspect could not be possible without the great
investigative work conducted by Officer Jose Ramos. I commend Officer Ramos for his
careful and thoughtful approach to crime scene investigations and for being
instrumental in the identification of the outstanding suspect.
Fiscal Impact
None
I
City of Vernon
1st Quarter Financial Update
� pF VER
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1 J
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City Council Meeting
November 18, 2014
Overview
• First Quarter Financial Results
• Investments Portfolio
• PERS Pension Funding
• Bond Funding
• Additional Comments
1st Quarter EndingSeptember 30,, 2014
Revenues
(in $ millions)
3 Months 3 Months 3 Month Variance
Department Budget Actual (UNDER)/OVER
GOVERNMENTAL
General Government 9.0 9.6 0.6
Health 1.0 1.0 0.0
Public Safety 0.4 0.4 0.0
Public Works 1.0 0.4 0.6)
TOTAL GOVERNMENTAL 11.4 11.4 0.0
ENTERPRISE
Light and Power 56.7 54.7 (2.0)
Gas 16.2 14.4 (1.8)
Water 2.1 2.1 0.0
Fiber 0.1 0.2 0.1
TOTAL ENTERPRISE 75.1 71.4 3.7
CITY WIDE TOTAL REVENUES 86.5 82.8 3.7
1st Quarter EndingSeptember 30,, 2014
Expenditures
(in $ millions)
3 Months 3 Months 3 Month Variance
Department Budget Actual (UNDER)/OVER
GOVERNMENTAL
General Government 11.8 10.5 (1.3)
Health 0.5 0.4 (0.1)
Public Safety 6.4 5.4 (1.0)
Public Works 2.9 2.8 0.1
TOTAL GOVERNMENTAL 21.6 19.1 (2.5)
ENTERPRISE
Light and Power 82.1 79.5 (2.6)
Gas 16.2 14.2 (2.0)
Water 2.2 1.7 (0.5)
Fiber 0.2 0.1 0.1
TOTAL ENTERPRISE 100.7 95.5 5.2
CITY WIDE TOTAL EXPENDITURES 122.3 114.6 t7.7
Fiscal 2015 Year-End Forecast
Financial Comparison
( In $ Millions)
$300.0
$250.0
0
$200.0
c
$150.0
I $100.0
$50.0
$(50.0)
ENTERPRISE ENTERPRISE GOVERNMENTAL GOVERNMENTAL
REVENUES EXPENDITURES REVENUES EXPENDITURES
■2015 BUDGET $271.5 $271.5 $71.8 $71.8
■2015 FORECAST $262.0 $266.3 $71.2 $69.3
VARIANCE $(9.5) $(5.2) $(0.6) $(2.5)
5
Investment Portfolio Overview
As of September 30, 2014
(in $ Millions)
Minimum Actual Fair Value %
Required Credit Rating as of of
Description, Rating • • • 1Total
In custody of Treasurer:
Cash on Hand and on Deposit N/A N/A $ 16.8 16.0%
Local Agency Investment Fund None Not Rated 0.5 0.5%
Total in custody of Treasurer 17.3 16.4%
In custody of Trustee:
Deposits and Money Market Funds N/A jw- N/A , 42.8 40.7%
U.S. Treasury Notes None Aaa / AA+ 29.4 27.9%
Federal National Mortgage Association None t Aaa / AA+ 7.3 6.9%
Federal Home Loan Mortgage Corporation None Aaa / AA+ 6.1 5.8%
Federal Home Loan Banks None Aaa / AA+ * 2.3 2.2%
Total in custody of Trustee 87.9 83.6%
Total cash and investments held by Treasurer and Trustee $ 105.2 100.0%
Investment Maturities
As of September 30, 2014
(In $ Millions)
investment Maturities (in Months)
Fair Value
as • . 1 ' of
• - 1/14 12 Months Months • .-Total 1111�
-------------
Cash $ 17.2 $ 17.2 $ - 16.3%
Money Market Funds 42.4 42.4 - - 40.3%
Local Agency Investment Fund 0.5 0.50 - 0.5%
U.S. Treasury Notes 29.4 6.1 18.5 4.8 27.9%
Federal National Mortgage Association 7.3 4.9 ■ 2.4 6.9%
Federal Home Loan Mortgage Corporation 6.1 6.1 - - 5.8%
Federal Home Loan Banks 2.3 - 2.3 - 2.2%
Total Investments $ 105.2 $ 77.2 $ 23.2 $ 4.8 100.0%
• $77.2 million (73%) of investments mature in less than one year.
Investment Portfolio by Fund
As of September 30, 2014
(in $ Millions)
Cash and Investments Enterprise Governmental
. .
Restricted Cash (debt service, capital
improvement, grants, and rate
stabilization) 76. $ P4p.5'qC$ 81.0
Unrestricted Cash (available for City's
daily operation) 22.3 1.9 24.2
Totals $ 98.8 $ 6.4 $ 105.2
Investment Derivatives - Swaps
(in $ Millions)
Swaps)Investment Derivative Instruments Notional Derivative Gain/(Loss) Derivative
(Variable to Fixed Amount
2004 Series A Bonds
(City pays 3.607% and receives 62.87 of
LIBOR one-month index plus 0.119%) $ 90.2 $ (16.6) $ (1.5) $ (18.1)
2004 Series B Bonds
(City pays 3.542% and receives 62.87 of
LIBOR one-month index plus 0.119%) 83.6 13.7 0.4 13.3
Totals $ 173.8 $ 30.3 $ 1.1 $ 31.4
PIERS Pension Funding Update
(In $ Millions)
• Safety Plan Schedule of Funding Progress
Valuation Actuarial Asset Unfunded Funded
Date Liability Values Liability Ratio
6/30/2013 $195.5 $144.3 $51.2 73.8%
6/30/2012 187.8 156.9 30.9 83.5%
6/30/2011 169.9 149.2 20.6 87.9%
• Miscellaneous Plan Schedule of Funding Progress
Valuation Actuarial Asset Unfunded Funded
Date Liability Values Liability Ratio
6/30/2013 $122.7 $ 93.7 $29.1 76.3%
6/30/2012 116.8 101.7 15.1 87.1%
6/30/2011 108.1 97.2 10.9 89.9%
Bond Funding
• City is finalizing a bonding strategy for refinancing existing
debt and assessing additional requirements.
• In October 2014 an RFP process was initiated
— 10 Firms solicited
— Solicitation announcement in local newspaper
— Posting on City website
• Four responses have been received
— Citigroup
— Morgan Stanley
— J.P. Morgan Chase
— Stifel
• Final decision is imminent
• Bond placement expected early 2015
Additional Comments
• Long-term financial plan is continuing to be refined .
• Each department is closely monitoring its revenues
and expenditures against their budget.
• The three voter approved tax measures continue to
be collected .
• Annual audit has been completed with no significant
findings.
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RECEIVED R�.
RECEIVED
�v
NOV 13 2014 �`�•¢F„r,� NOV 13 2014
CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION
--
FINANCE/TREASURY DEPARTMENT {�
DATE: November 10, 2014
TO: Honorable Mayor and City Council
FROM: William Fox, Finance Director`J'5�L
RE: City Payroll Warrant Register for City Council Agenda of
November 18, 2014
It is recommended that the attached Payroll Warrant Register No. 701 be approved at the City Council meeting of November
18, 2014
Payroll Warrant Register No. 701 totals $3,997,153.87, and covers claims and demands presented for October 1, 2014 to
October 31, 2014, drawn from East West Bank, Payroll Account.
The following list details the components of Payroll Warrant Register No. 701:
1. Ratification of direct deposits, checks and taxes totaling $2,925,299.41; and
2. Checks and electronic fund transfers (EFT) paid through General bank account totaling $1,071,854.46.
Raquel Franco 1 11/10/2014 2:14 PM
PAYROLL WARRANT REGISTER
City of Vernon
No. 701 Month of October 2014
I hereby Certify: that claims or demands covered by the This is to certify that the claims or demands
above listed warrants have been audited as to accuracy covered by the above listed warrants have been
and availability of funds for payments thereof; and that audited by the City Council of the City of Vernon
said claims or demands are accurate and that funds are and that all of said warrants are approved for pay-
available for payments thereof. ments
William Fox DATE
Director of Finance
DATE
Date:
Page 1 of 1 Payroll Warrant Register Memo.xls:Warrant
Payrolls reported for the month of October:
09/07/14 -09/20/14, Paydate 10/02/2014
09/21/14 - 10/04/14, Paydate 10/16/2014
09/21/14 - 10/04/14, Paydate 1011612014
10/05/14 - 10118/14, Paydate 10/30/2014
10/05/14 - 10/18/14, Paydate 10/30/2014
Payment
Method Date Payment Description Amount
Checks 10/02/14 Net payroll, checks $ 36,649.60
ACH 10/02/14 Net payroll, direct deposits 708,210.80
ACH 10/02/14 Payroll taxes 203,286.10
Checks 10/16/14 Net payroll, checks 23,832.98
ACH 10/16/14 Net payroll, direct deposits 738,647.29
ACH 10/16/14 Payroll taxes 212,809.38
ACH 10/16/14 Net payroll, direct deposits 14,329.83
ACH 10/16/14 Payroll taxes 7,384.32
Checks 10/30/14 Net payroll, checks 31,558.91
ACH 10/30/14 Net payroll, direct deposits 727,964.01
ACH 10/30/14 Payroll taxes 205,665.08
ACH 10/30/14 Net payroll, direct deposits 9,873.29
ACH 10/30/14 Payroll taxes 5,087.82
Total net payroll and payroll taxes 2,925,299.41
ACH 10/02/14 ICMA 20,829.71
ACH 10/02/14 CalPERS 325,955.06
ACH 10/02/14 California State Disbursement Unit 4,502.90
345461 10/02/14 Sandra Bingman 2,000.00
345457 10/02/14 Sheriffs Department Garnishment 277.44
345453 10/02/14 Franchise Tax Board 267.70
345454 10/02/14 IBEW Dues 3,533.18
345463 10/02/14 Vernon Firemen's Association 3,215.00
345464 10/02/14 Vernon Police Officers' Benefit Association 1,887.60
ACH 10/16/14 ICMA 21,064.71
ACH 10/16/14 CalPERS 332,116.50
ACH 10/16/14 California State Disbursement Unit 3,809,16
345589 10/16/14 Sandra Bingman 2,000.00
345579 10/16/14 Franchise Tax Board 286.00
345593 10/16/14 Vernon Firemen's Association 3,215.00
345594 10/16/14 Vernon Police Officers' Benefit Association 1,887.60
ACH 10/30/14 ICMA 18,147.76
ACH 10/30/14 CalPERS 321,359.75
ACH 10/30/14 California State Disbursement Unit 216.79
345683 10/30/14 Franchise Tax Board 180.00
345690 10/30/14 Vernon Firemen's Association 3,215.00
345691 10/30/14 Vernon Police Officers' Benefit Association 1,887.60
Payroll related disbursements, paid through
General bank account 1,071,854.46
Total net payroll,taxes, and related disbursements $ 3,997,153.87
Page 1 of S
u�
RECEIVED .� � .
� RECEIVED
i•
NOV 13 Z014 "34f f%9v� NOV � J^* �0�4 i
CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION
FINANCE/TREASURY DEPARTMENT
DATE: November 12, 2014
TO: Honorable Mayor and City Council
FROM: William Fox, Finance Director
RE: City Warrant Register for City Council Agenda of November 18, 2014
It is recommended that the attached City Warrant Register No. 1412 be approved at the City Council meeting of
November 18, 2014.
City Warrant Register No. 1412 totals $679,269.34, and covers claims and demands presented during the period
of October 28 through November 11, 2014, drawn, or to be drawn, from East West Bank.
The following list details the components of City Warrant Register No. 1412.
1. Ratification of wire transfers totaling $364,913.43;
2. Ratification of the issuance of early checks totaling $185,107.12; and
3. Authorization to issue pending checks totaling $129,248.79.
0�p., //k
C+i f:; 7• CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
Y
4
I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed
register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and
payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant
funds are available for payments thereof. Numbers:
William Fox
Finance Director
Date:
Printed:11/12/2014 3:44:57PM Page 2 cf 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
WIRES
ACCOUNT DATE WIRE
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
STATE BOARD OF EQUALIZATION 011.200250 2,275.95 Fund 011 -3Q14Pmt 093014 1064
011.150199 13.19 Fund 055-3Q14Pmt 093014 1064
011.1004.466900 -0.14 Fund 011 -3Q14 Adjustment 093014 1064
10/30/2014 2,289.00
MAYER BROWN LLP 011.1002.596200 3,300.00 Independent Reform Monitor 34865071 1065
10/28/2014 3,300.00
DLA PIPER LLP(US) 011 1023.593200 1,199.35 Pechiney Property 3019490 1066
011.1023.593200 7,407.75 Pechiney Property 3041666 1066
10/30/2014 8,607.10
ICMA RETIREMENT TRUST 457 011.210220 18,147.76 Deferred Compensation: Payment Ben177274 1067
10/30/2014 18,147.76
CALPERS 011.210240 319,441.27 PERS Contributions: Payment Ben177276 1068
011.210240 234.36 PERS Survivor's Benefit: Payment Ben177276 1068
011.210240 1,684.12 PERS Buy-back: Payment Ben177276 1068
011.1004.502020 -0.16 PERS Contributions:Adjustment Ben177276 1068
11/03/2014 321,359.59
CITY OF VERNON, FSA ACCOUNT 011.100013 516.91 FSA- Dependent: Payment Ben177278 1069
011.100013 309.19 FSA-Medical: Payment Ben177278 1069
10/30/2014 826.10
STATE DISBURSEMENT UNIT 011.210260 216.79 Child Support-Additional: Payment Ben177280 1070
11/03/2014 216.79
Printed:11/12/2014 3:44:57PM Page 3 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
WIRES
ACCOUNT DATE WIRE
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
NIELSEN, MERKSAMER, 011.1002.596200 2,245.50 Professional Services 100114 1071
PARRINELLO
10/30/2014 2,245.50
VERIZON WIRELESS 011.9019.560010 38.05 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 27.08 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 167.71 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 266.37 Service Period: 09/08 - 10/07 100714VRS 1072
011.9019.560010 1,171 14 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 1,64051 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 592.57 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 12306 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 2,04493 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 228.99 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 182.41 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 1,391.59 Service Period: 09/08- 10/07 100714VRS 1072
011.9019.560010 47.18 Service Period: 09/08- 10/07 100714VRS 1072
11/06/2014 7,921.59
TOTAL WIRES $ 364,913.43
Printed: 11/12/2014 3:44:57PM Page 4 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
AEGIS ITS, INC. 011.1043.590000 1,500.00 Install Loops 8852 345680
10/30/2014 1,500.00
BROADBAND LLC 057.1057.500173 3,764.29 Internet Access Services— IN1115201420037 057.0000034 345681
44
10/30/2014 3,764.29
CROSSROADS SOFTWARE INC 011.1043.595200 654.00 Collision Reports 6212A 345682
10/30/2014 654.00
FRANCHISE TAX BOARD 011.210260 180.00 Garnishment: Payment Ben177268 345683
10/30/2014 180.00
JAMES MOORE 011.1041.596500 44.69 CALBO Training 101614 345684
10/30/2014 44.69
JOBS AVAILABLE INC. 011.1026.550000 312.00 Job Advertisement 1422053 345685
10/30/2014 312.00
RENAN CASTRO 011.1043.520000 52.30 Cable winch puller 102114 345686
10/30/2014 52.30
SOUTHERN CALIFORNIA EDISON 011.1043.560000 77.29 Service Period: 09/15- 10/15 101614 345687
10/30/2014 77.29
STAPLES ADVANTAGE 011.1033 510000 299.57 Office Supplies— 712500709000000 011.0010146 345688
1
011.1033 510000 26.96 Sales Tax 712500709000000 345688
1
Printed:11112/2014 3:44:57PM Page 5 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
10/30/2014 326.53
THE GAS COMPANY 011.1033.560000 133.37 Service Period: 09/10- 10/09 101514 345689
10/30/2014 133.37
VERNON FIREMEN'S 011.210250 3,215.00 Fire House Fund: Payment Ben177266 345690
ASSOCIATION
10/30/2014 3,215.00
ASSOCIATION VERNON POLICE 011.210250 1,887.60 Police Association Member Dues: Ben177264 345691
OFFI Payment
10/30/2014 1,887.60
VIRONEX, INC. 011.123100 88,243.00 Professional Services 6162 345692
10/30/2014 88.243.00
WENCESLAO REYNOSO 011.1041.596500 89.38 CALBO Training 101614 345693
10/30/2014 89.38
WESLEY CRUZ 011.1041.596500 134.06 CALBO Training 101614 345694
10/30/2014 134.06
AMA SERVICES, INC. 011.1048.590000 668.00 Maintenance& Repairs 10012014 345695
011.1048.590000 668.00 Maintenance & Repairs 10012014A 345695
011.1048.590000 876.00 Maintenance& Repairs 10022014 345695
011.1048.590000 400.00 Maintenance& Repairs 10082014 345695
011.1048.590000 575.00 Maintenance& Repairs 10082014A 345695
011.1048.590000 558.00 Maintenance& Repairs 10162014 345695
011.1048.590000 558.00 Maintenance& Repairs 10162014A 345695
Printed:11/12/2014 3:44:57PM Page 6 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
AMA SERVICES, INC. 011.1048.590000 587.00 Maintenance& Repairs 9242014 345695
011.1048.590000 689.00 Maintenance& Repairs 9242014A 345695
011.1048.590000 668.00 Maintenance& Repairs 9252014 345695
11/04/2014 6,247.00
ANDREA NEGRETE 011.1048.530015 172.10 Reimb/Possessory Interest Tax- 110314 345696
11/04/2014 172.10
AT&T 011.9019.560010 30.43 Service Period: 08/14 091014VRS 345697
011.9019.560010 2,202.66 Service Period: 08/14 091014VRS 345697
011.9019.560010 63.64 Service Period: 08/14 091014VRS 345697
011.9019.560010 3,379.93 Service Period: 08/14 091014VRS 345697
011.9019.560010 636.71 Service Period: 08/14 091014VRS 345697
011.9019.560010 1,088.90 Service Period: 08/14 091014VRS 345697
011.9019.560010 35.37 Service Period: 08/14 091014VRS 345697
011.9019.560010 2,495.96 Service Period: 08/14 091014VRS 345697
11/04/2014 9,933.60
AT&T 011.9019.560010 453.66 Service Period: 09/19- 10/18 2159885565 345698
11/04/2014 453.66
AT&T 011.9019.560010 200.91 Service Period: 08/20-09/19 092014 345699
11/04/2014 200.91
AT&T 011.9019.560010 152.00 Service Period: 08/19-09/18 2559325202 345700
11/04/2014 152.00
Printed:11/12/2014 3:44:57PM Page 7 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
AT&T MOBILITY 011.9019.560010 239.81 Service Period: 08/09-09/08 83217648OX09162 345701
014
11/04/2014 239.81
BRANDON GRAY 011.1031.596500 12.88 Annual Rifle Training 2014 102314 345702
11/04/2014 12.88
BRENNTAG PACIFIC, INC. 020.1084.500140 1,282.54 Chlorine 093014VRS 345703
020.1084.500140 871.47 Chlorine BP1449057 345703
11/04/2014 2,154.01
CHEVRON AND TEXACO 011.1031.570000 545.64 Service Period: 09/22- 10121 42587598 345704
BUSINESS
11/04/2014 545.64
DISH NETWORK 011.5031.560000 43.00 Service Period: 10/24- 11/23 101114 345705
11/04/2014 43.00
FERNANDO RODRIGUEZ 011.1031.596500 12.32 Annual Rifle Training 2014 102314 345706
11/04/2014 12.32
HECTOR MORENO 011.1048.530015 148.90 Reimb/Possessory Interest Tax- 110314 345707
11/04/2014 148.90
JERRICK TORRES 011 1060.596500 81.76 Vector Control Certification Workshop 100114 345708
011.1060.596500 44.80 Vector Control Certification 103014 345708
11/04/2014 126.56
JOE A. GONSALVES&SON 011.1002.596200 5,000.00 Professional Services 24835 345709
Printed:11/12/2014 3:44:57PM Page 8 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
11/04/2014 5,000.00
JOHN KRISTE 011.1048.560000 230.00 Meals&out of pocket expenses during 110314 345710
11/04/2014 230.00
LINDA JOHNSON 060.6060.596500 23.46 HAZWOPER 8hr Refresher Training 100114 345711
011.1060.596500 56.07 CalRecycle 102214 345711
11/04/2014 79.53
LORENZO GAYTAN 011.1031.596500 12.88 Annual Rifle Training 2014 102414 345712
11/04/2014 12.88
LYNDON ONG YIU 011.1060.596700 175.00 Public Health Lead Certification 102014 345713
011.1060.596500 197.28 CEHA 102014(B) 345713
11/04/2014 372.28
MARIA MADRIGAL 011.1031.596500 11.20 Annual Rifle Training 2014 102314 345714
11/04/2014 11.20
NICHOLAS PEREZ 011.1031.596500 10.64 Annual Rifle Training 2014 102314 345715
11/04/2014 10.64
ROBERT M. STERN 011.1002.596200 967.00 Service Period: 10/14 103114 345716
11/04/2014 967.00
SHIRT101.COM 011.1016.520000 3,202.14 Employee Polo Shirts 8127 345717
11/04/2014 3,202.14
SPRINT 011.9019.560010 311.80 Service Period: 09/02- 10/01 677975318155 345718
Printed:11/12/2014 3:44:57PM Page 9 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
11/04/2014 311.80
STAPLES ADVANTAGE 011.1004.520000 97.19 Office Supplies— 3245993246 011.0010158 345719
011.1004.520000 8.75 Sales Tax 3245993246 345719
11/04/2014 105.94
STEVEN FROBERG 011.1048.590000 230.00 Meal&out of pocket expenses during 110314 345720
11/04/2014 230.00
UPS 011.1041.520000 60.24 Service Period: 10/14 933312424 345721
011.1043.520000 9.92 Service Period: 10/14 933312424 345721
11/04/2014 70.16
BURHENN &GEST LLP 011.1024.593200 1,816.02 Legal Services 3044 345722
11/06/2014 1,816.02
EAN SERVICES, LLC 011.1025.596500 132.57 Car Rental Fees 3443668 345723
11/06/2014 132.57
EMPLOYMENT DEVELOPMENT 011.1002.502070 392.00 F. Taylor: UI Reimbursement— 102814 345724
DEPT.
011.1031.502070 5,764.00 R. Hill : UI Reimbursement— 102814 345724
11/06/2014 6,156.00
HECTOR GARCIA 011.1040.596200 300.00 Commission Member Stipend 102814 345725
011.1048.596200 400.00 Housing Commission Mtg: 12/11/13- 102814(B) 345725
11/06/2014 700.00
HILDA MORENO 011.1015.502030 179.00 Vision Benefits 103014 345726
Printed:11/12/2014 3:44:57PM Page 10 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
11/06/2014 179.00
JOHN KRISTE 011.1048.596200 500.00 Housing Commission Mtg: 12/11/13- 102814 345727
11/06/2014 500.00
KJ SERVICES 011.1060.595200 7,571.98 Recycling Program Activities 070314VRS 345728
11/06/2014 7,571.98
LEONARD GROSSBERG 011 1061.520000 289.89 Sustainability Open House 100914 345729
11/06/2014 289.89
LINDA JOHNSON 011.1061.596500 24.91 Southwestern Regional Round Table 092514 345730
060.6060.596500 14.50 Haz Mat IQ 092514(B) 345730
11/06/2014 39.41
LISETTE MICHEL 011 1026.596700 53.81 Halloween Event 110314 345731
11/06/2014 53.81
LUZA. MARTINEZ 057 1057 550000 121.95 Reimburse Internet Charges— 110614 345732
11/06/2014 121.95
LYNDON ONG YIU 060.6060.596500 8.03 HAZ MAT IQ 092314 345733
11/06/2014 8.03
MELISSA YBARRA 011.1048.596200 500.00 Housing Commission Mtg: 12/11/13- 102814 345734
057.1057.550000 121.95 Reimburse Internet Charges— 110614 345734
11/06/2014 621.95
Printed:11112/2014 3:44:57PM Page 11 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
MERRIMAC ENERGY GROUP 011.120030 9,965.79 Unleaded Fuel. 2142418/ 011.0010157 345735
2142419
011.120030 15.67 CA Enviro/Fed Oil Spill Tax 2142418/ 011.0010157 345735
2142419
011.120030 12.37 AB32 Fee Phase 3&4 2142418/ 011.0010157 345735
2142419
011.120030 1,602.36 State Gasoline Excise Tax 2142418/ 011.0010157 345735
2142419
011.120030 4.45 Lust Fee 2142418/ 011.0010157 345735
2142419
011.120030 6,286.90 Diesel Fuel. 2142418/ 011.0010157 345735
2142419
011.120030 7.70 AB32 Fee Phase 3&4 2142418/ 011.0010157 345735
2142419
011.120030 4.54 Federal Oil Spill Tax 2142418/ 011.0010157 345735
2142419
011.120030 261.36 State Diesel Excise Tax 2142418/ 011.0010157 345735
2142419
011.120030 2.38 Lust Fee 2142418/ 011.0010157 345735
2142419
011.120030 1,112.39 2142418/ 345735
2142419
11/06/2014 19,275.91
MICHAEL J. GAVINA 011.1040.596200 300.00 Commission Member Stipend 102814 345736
11/06/2014 300.00
PETER CORSELLI 011.1040.596200 200.00 Commission Member Stipend 102814 345737
11/06/2014 200.00
Printed:11/12/2014 3:44:57PM Page 12 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
RICHARD MAISANO 057.1057.550000 121.95 Reimburse Internet Charges— 110614 345738
11/06/2014 121.95
STAPLES ADVANTAGE 011.1003.520000 64.17 Officer Supplies, — 3245993243 011.0010161 345739
011.1003.520000 5.78 Sales Tax 3245993243 345739
011.1033.520000 167.14 Office Supplies— 3245993245 011.0010159 345739
011.1033.520000 15.04 Sales Tax 3245993245 345739
11/06/2014 252.13
SUSANA YBARRA 057.1057.550000 121.95 Reimburse Internet Charges— 110614 345740
11/06/2014 121.95
TRAFFIC SAFETY CORP. 011.1049.900000 3,590.00 Solar LED Flashing Wireless Ped Xing, 3576 011.0010116 345741
011.1049.900000 440.00 AC-TS40BDL3AFS-Y ADA Push Button, 3576 011.0010116 345741
LED&
011.1049.900000 1,425.00 SI-TS40W1 1 R30SB SOLAR LED 3576 011.0010116 345741
Flashing
011.1049.900000 1,425.00 SI-TS40W1 1 L30SB SOLAR LED 3576 011.0010116 345741
Flashing
011.1049.900000 619.20 Sales Tax 3576 345741
11/06/2014 7,499.20
U.S. HEALTHWORKS MEDICAL 011.1026.597000 1,773.00 HazMat Physicals 2580712CA 345742
GROUP
011.1026.597000 3,336.00 HazMat's/DDT's 2585771 CA 345742
011.1026.597000 2,133.00 HazMat Physicals/DOTS 2589166CA 345742
11/06/2014 7,242.00
Printed:11/12/2014 3:44:57PM Page 13 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
WILLIAM J. DAVIS 057.1057.550000 121.95 Reimburse Internet Charges- 110614 345743
11/06/2014 121.95
WILLIAM M. McCORMICK 057 1057.550000 121.95 Reimburse Internet Charges- 110614 345744
11/06/2014 121.95
TOTAL EARLY CHECKS $ 185,107.12
Printed:11112/2014 3:44:57PM Page 14 cf 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
AAA ELECTRIC MOTOR SALES 011.1049.520000 90.95 1/4 h.p. - FASCO#B206-Replacement 15949631 011.0010168 345745
011.1049.520000 8.22 Sales Tax 15949631 345745
99.17
ADLERHORST INTERNATIONAL, 011.1031.596700 266.66 K-9 TRAINING— 20943 011.0009925 345746
INC
266.66
ALL CITY MANAGEMENT 011.1031 594200 500.10 School Crossing Guard 36646 345747
SERVICES,
500.10
AMERIPRIDE UNIFORM SERVICES 011.1043.540000 61.27 Uniform Rental 1400949339 345748
011.1046.540000 26.89 Uniform Rental 1400949339 345748
011.1047.540000 15.68 Uniform Rental 1400949339 345748
011.1049 540000 16.25 Uniform Rental 1400949339 345748
020 1084.540000 54.85 Uniform Rental 1400949339 345748
011.1043.540000 449.44 Uniform Rental 1400959684 345748
011 1046.540000 192.92 Uniform Rental 1400959684 345748
011 1047.540000 96.46 Uniform Rental 1400959684 345748
011.1049.540000 202.46 Uniform Rental 1400959684 345748
020.1084.540000 398.56 Uniform Rental 1400959684 345748
1,514.78
AMY WANG 011.1033.502030 225.00 Vision Benefits 102714 345749
225.00
Printed:11/12/2014 3:44:57PM Page 15 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
ANTHONY KOSTALLAS, O.D. 011.1043.502030 275.00 Vision Benefits 102814 345750
275.00
AON RISK CONSULTANTS, INC. 011.1025.595200 5,950.00 Actuarial Study 311655PO968 345751
5,950.00
ATHENS INSURANCE SERVICES, 011.1026.594200 6,193.33 Monthly Fees IVC8430 345752
INC
6,193.33
BURRO CANYON SHOOTING PARK 011.1031.594200 60.00 SHOOTING RANGE USAGE- 92514L 011.0009928 345753
60.00
CALOX INC. 011.1033.520000 42.50 Cylinder Oxygen 35456 345754
011.1033.520000 29.00 Hazardous&Delivery Charge 42888 345754
011.1033.520000 88.50 Oxygen Gas 45286 345754
160.00
CANNON CORPORATION 020.1084.900000 155.00 Engineering&Design of Well 21 - 57332 011.0008022 345755
020.1084.900000 5,294.58 Elevated tank standpipe repair- 57500 011.0008210 345755
020.1084.900000 1,043.75 Engineering& Design of Well 21 - 57532 011.0008022 345755
6,493.33
CENTRAL BASIN WATER 020.1084.596200 2,914.15 Title 22 Monitoring 9140007 345756
ASSOCATION
2,914.15
CENTRAL FORD 011.1046.590000 127.50 Labor only to reprogram PCM to latest C76477 011.0010171 345757
Printed:11/12/2014 3:44:57PM Page 16 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
127.50
CERRITOS DODGE INC. 011.1046.520000 39.76 UM55XDVAG panel cowel 195267 011.0010143 345758
011.1046.520000 35.48 1AN571DVAA shield 195267 011.0010143 345758
011 1046.520000 6.77 Sales Tax 195267 345758
82.01
CHADRICK MCGOVNEY 011 1026 596800 409.60 Tuition Reimbursement 101814 345759
409.60
CITY OF HUNTINGTON PARK 011 1031.594200 5,076.50 Jail Booking Services— 15852 011.0009957 345760
5,076.50
COMPLETE THERMAL SERVICES 011.1049.590000 704.14 Repairs&Maintenance 26896 345761
INC.
011.1049.590000 17,379.00 Maintenance& Repairs 27283M 345761
18,083.14
CONSOLIDATED DISPOSAL 011.1033.520000 202.28 Disposal Service 093014VRS 345762
SERVICE
011.1043 596200 2,592.31 Disposal Service 093014VRS 345762
011 1048.596200 50.57 Disposal Service 093014VRS 345762
011.1049.596200 174.44 Disposal Service 093014VRS 345762
3,019.60
DDCC/DRIZEN-DOHS 011.1002.596200 5,816.75 Vendor to provide the following 5318 011.0010106 345763
5,816.75
DEWEY PEST CONTROL 011.1048.596200 40.00 Exterminating Services 102814VRS 345764
Printed:11/12/2014 3:44:57PM Page 17 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
DEWEY PEST CONTROL 011.1049.590000 171.00 Exterminating Services 102814VRS 345764
211.00
DYNAMIC BUILDERS, INC. 011.230230 7,500.00 Refund Security Deposit 102314 345765
7,500.00
ERNESTO SMITH 011.9019.502030 193.99 Vision Benefits 102214 345766
193.99
EUGENIO CERDA 011.1031.502030 125.50 Vision Benefits: Child 102214 345767
125.50
F. GAVINA& SONS INC. 011.120010 1,152.00 0500-100 Regular Coffee,42- 1.5 oz. 3293132 011.0010181 345768
011.120010 2,231.04 0500-105 Gavina Gourmet Drip Coffee, 3293132 011.0010181 345768
011.120010 15.68 0500-145 Coffee Filters, 12 cup 3293132 011.0010181 345768
011.120010 33.00 0500-161 Coffee Decanters for Decaf 3293132 011.0010181 345768
011.120010 4.40 Sales Tax 3293132 345768
3,436.12
FLEMING ENVIRONMENTAL, INC., 011.1049.590000 400.00 Site Inspections 10189 345769
011.1049.590000 700.00 Repairs&Maintenance 10194 345769
1,100.00
FRAZEE PAINT 011.120010 77.31 2990-402 Deep Base, 1 quart, part 42376 011.0010165 345770
011.120010 3.15 Paint Recycling Fee 42376 011.0010165 345770
011.120010 287.84 2991-400 Acri-Kote White- 1 gallon, 42376 011.0010165 345770
011.120010 12.00 Paint Recycling Fee 42376 011.0010165 345770
Printed:11/12/2014 3:44:57PM Page 18 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTE❑ CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
FRAZEE PAINT 011.120010 239.85 2995-403 Acri-Kote Accent Base, 5 42376 011.0010165 345770
011.120010 4.80 Paint Recycling Fee 42376 011.0010165 345770
011.120010 341.70 2997-300 Paint, District Grey-5 42376 011.0010165 345770
011.120010 9.60 Paint Recycling Fee 42376 011.0010165 345770
011.120010 87.86 Sales Tax 42376 345770
1,064.11
H & H WHOLESALE PARTS 011.1046.520000 128.52 ACD 10-9039 dexos 5w30 oil 1845033 011.0010141 345771
011.1046.520000 11.57 Sales Tax 1845033 345771
140.09
L.N CURTIS&SONS 011.1033.540000 3,910.00 SCBA Maintenance Services- 623116200 011.0009964 345772
3,910.00
LIFE-ASSIST, INC. 011.1033.520000 187.50 CXACE-AmbuG Perfit"m ACE Extrication 690314/690757 011.0010166 345773
011.1033.520000 171.98 IW16325- Emergency Thoracentesis 690314/690757 011.0010166 345773
Kit,
011.1033.520000 127.00 IT3066-PROTECTIVTM I.V. Catheters, 690314/690757 011.0010166 345773
20
011.1033.520000 123.50 IT1434- BD INSYTETm AUTOGUARDTm 690314/690757 011.0010166 345773
I.V.
011.1033.520000 70.00 SL8000-13113raun I.V. SOLUTIONS for 690314/690757 011.0010166 345773
011.1033.520000 40.40 BA1950- DUKAL Emergency Pressure 690314/690757 011.0010166 345773
011.1033.520000 140.70 EL9643-3MT11 RED DOTT11 Monitoring 690314/690757 011.0010166 345773
011.1033.520000 35.04 D14518- DYNAREX Instant Hot and Cold 690314/690757 011.0010166 345773
011.1033.520000 145.00 GL235- SAFEGRIP6 Powder-Free 690314/690757 011.0010166 345773
LATEX
Printed:11/12/2014 3:44:57PM Page 19 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
LIFE-ASSIST, INC 011.1033.520000 145.00 GL240-SAFEGRIPO Powder-Free 690314/690757 011.0010166 345773
LATEX
011.1033.520000 59.40 IN001-YEL-MEDICUTTM Paramedic 690314/690757 011.0010166 345773
Shears,
011.1033.520000 17.76 PL1008-ADLITETM Penlight with pupil 690314/690757 011.0010166 345773
011.1033.520000 53.98 T00023-ORG-C-A-TO Combat 690314/690757 011.0010166 345773
Application
011.1033.520000 103.90 OS01T-Aluminum Oxygen Cylinders, 690314/690757 011.0010166 345773
D„
011.1033.520000 13.00 TH975P-3M TempaoDOTTM 690314/690757 011.0010166 345773
Thermometers ,
011.1033.520000 10.62 TH427-ADTEMPTm Temple Touch TM 690314/690757 011.0010166 345773
011.1033.520000 123.73 Sales Tax 690314/690757 345773
1,568.51
LOS ANGELES COUNTY ASSES. 011.1041.595200 205.81 Maps& Postage 15ASRE092 345774
OFC.
205.81
LOS ANGELES COUNTY TAX 011.1048.530015 2,793.47 Secured Property Tax— 070114 345775
011.1048.530015 2,766.51 Secured Property Tax— 070114(B) 345775
011.1048.530015 2,755.67 Secured Property Tax— 070114(C) 345775
011 1048.530015 4,558.83 Secured Property Tax-- 070114(D) 345775
011.1048.530015 4,552.33 Secured Property Tax— 070114(E) 345775
17,426.81
MANDELL MUNICIPAL 011.1024.593200 282.00 Legal Services 093014 345776
COUNSELING
Printed:11/12/2014 3:44:57PM Page 20 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
282.00
MAYWOOD CAR WASH 011.1031.570000 378.00 Car and truck washing service- 538 011.0009948 345777
378.00
PACIFIC PRODUCTS&SERVICES 011.120010 547.25 3260-900 2" square 14ga. X 10' 18122 011.0010115 345778
INC.
011.120010 519.75 3260-901 2-1/2"square 7ga.X 30" 18122 011.0010115 345778
011.120010 650.75 3260-902 2"square 14ga.X 12' 18122 011.0010115 345778
011.120010 1,042.25 3260-905 2"square 14ga.X 20' 18122 011.0010115 345778
011.120010 245.79 Freight 18122 011.0010115 345778
011.120010 248.40 Sales Tax 18122 345778
3,254.19
PLANBAGS.COM 011.1041.520000 64.00 Plan bags- 42018 011.0010182 345779
011.1041.520000 77.00 Plan bags- 42018 011.0010182 345779
011.1041.520000 29.19 Freight 42018 011.0010182 345779
011.1041.520000 12.69 Sales Tax 42018 345779
182.88
PREMIER TANK, INC. 020.1084.900000 18,375.00 Elevated Tank Standpipe Repair VERNON001 345780
18,375.00
RIO HONDO BOYS&GIRLS CLUB 011.1031.550000 500.00 Annual Banquet Support 10221410 345781
500.00
ROLANDO GATICA 011.1041.466200 1,026.68 Refund on Overpayment#90354 101614 345782
011 1041.410210 1,579.50 Refund on Overpayment#90354 101614 345782
Printed:11/12/2014 3:44:57PM Page 21 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTED CHECKS _
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
ROLANDO GATICA 011.1041.466220 10.00 Refund on Overpayment#90354 101614 345782
2,616.18
S &A ENGINE, INC. 011.1046.520000 6.00 Q16PR-U spark plugs 37914 011.0010144 345783
011.1046.520000 75.00 808274 carburetor kit 37914 011.0010144 345783
011.1046.520000 6.95 0125 cleaner 37914 011.0010144 345783
011.1046.520000 5.85 691035 fuel filter 37914 011.0010144 345783
011.1046.520000 11.75 394018 ac filter 37914 011.0010144 345783
011.1046.520000 3.70 272490 pre-cleaner 37914 011.0010144 345783
011.1046.520000 9.70 30W oil 37914 011.0010144 345783
011.1046.520000 9.35 492932 oil filter 37914 011.0010144 345783
011.1046.520000 4.75 Shop supplies 37914 011.0010144 345783
011.1046.590000 112.50 Labor to diagnose and repair 37914 011.0010144 345783
011.1046.520000 11.97 Sales Tax 37914 345783
257.52
SAFARILAND, LLC 011.1031.520000 795.00 40MM Exact Impact Sponge Smokeless, 114137399 011.0010132 345784
011.1031.520000 265.00 40MM Marking Direct Impact Smokeless, 114137399 011.0010132 345784
011.1031.520000 42.58 Freight 114137399 011.0010132 345784
011.1031.520000 95.40 Sales Tax 114137399 345784
1,197.98
SILVA'S PRINTING NETWORK 011.1004.520000 280.45 No. 9 Envelopes- Self Addressed 25576 011.0010151 345785
011.1004.520000 25.24 Sales Tax 25576 345785
305.69
Printed:11/12/2014 3:44:57PM Page 22 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
STANCIL CORPORATION 011.9019.590110 815.00 Maintenance& Repairs 47065M 345786
815.00
STATE STREET LAUNDRY 011.1031.520000 52.20 Laundry Services— 100114 011.0009939 345787
52.20
STERICYCLE INC 011.1031.520000 272.01 Safe OSHA Compliance 3002798074 345788
272.01
THE DATALOK COMPANY 011.9019.560010 213.00 Offsite backup tape storage— 6090975394 011.0009984 345789
213.00
OF CALIF THE REGENTS OF THE 011.1024.596600 60.00 Municipal Law Handbook 10320415 345790
UN
60.00
TYLER TECHNOLOGIES, INC. 011.9019.860000 5,684.58 Permits/Inspections-Training 45119928 011.0009378 345791
5,684.58
WHITTIER POLICE DEPARTMENT 011.1031.570000 500.00 Annual Mutual Aid Vehicle Maint. MAV001(13) 345792
500.00
WILLIAM FOLTZ 011.1026.596800 154.00 Tuition Reimbursement 102414 345793
154.00
TOTAL PRINTED CHECKS $ 129,248.79
Printed:11/12/2014 3:44:57PM Page 23 of 24
CITY OF VERNON
WARRANT REGISTER NO. 1412
NOVEMBER 18, 2014
RECAP BY FUND
EARLY PRINTED
FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL
011 -GENERAL 5 364,913.43 $ 178,411.13 $ 101,012.90 $ 644,337.46
020-WATER 0.00 2,154.01 28,235.89 30,389.90
057- FIBER OPTIC 0.00 4,495.99 0.00 4,495.99
060- HAZARDOUS WASTE 0.00 45.99 0.00 45.99
GRAND TOTAL S 364,913.43 $ 185,107.12 $ 129,248.79 $ 679,269.34
TOTAL CHECKS TO BE PRINTED 49
Printed:11/12/2014 3:44:57PM Page 24 of 24
r.r..
SOF Ve
RECEIVED
RE07WED
NOV 1 3 2014
NOV 13 2014 �4 t �'�}
�'"xr iwo�.CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION
FINANCE/TREASURY DEPARTMENT
DATE: November 12, 2014
TO: Honorable Mayor and City Council
FROM: William Fox, Finance Director
RE: Light & Power Warrant Register for City Council Agenda of November 18, 2014
It is recommended that the attached Light & Power Warrant Register No. 377 be approved at the City Council
meeting of November 18, 2014.
Light & Power Warrant Register No. 377 totals $3,155,256.53, and covers claims and demands presented during
the period of October 28 through November 11, 2014, drawn, or to be drawn, from East West Bank.
The following list details the components of Light & Power Warrant Register No. 377:
1. Ratification of wire transfers totaling $3,109,793.81,
2. Ratification of the issuance of early checks totaling $286.18; and
3. Authorization to issue pending checks totaling $45,176.54.
of Vrb
Li � Iry,�jS
LIGHT& POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed
register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and
payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant
funds are available for payments thereof. Numbers:
William Fox
Finance Director
Date:
Printed:11/12/2014 3:54:56PM Page 2 cf 10
LIGHT& POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
WIRES
ACCOUNT DATE WIRE
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
ELEMENT MARKETS RENEWABLE 055.9200.500162 1,544,398.32 Natural Gas 590189 5696
10/27/2014 1,544,398.32
BIOFUEL GENERATION SERVICE 055.9200.500162 18,072.75 Biomethane RPS92014 5697
LLC
10/27/2014 18,072.75
ELEMENT MARKETS RENEWABLE 055.9200.500162 262,852.65 Natural Gas 590190 5698
10/27/2014 262,852.65
SCPPA 055.9200.500180 249,165.00 Minimum Cost PV1014 5699
055.9200.500150 90,051.00 Variable Cost PV1014 5699
055.9200.500180 22,789.78 Legislative Cost PV1014 5699
055.9200.500180 10,000.00 PSF Cost PV1014 5699
055.8100.596200 34,080.00 PSF Cost PV1014 5699
055.9000.596200 14,111.25 PSF Cost PV1014 5699
10/27/2014 420,197.03
CALIFORNIA ISO 055.9200.450340 -894.68 Revised Charges 07/14 201410223128500 5700
221
055.9200.500150 0.63 Initial Charges 10/14 201410223128500 5700
221
055.9200.450340 3,747.95 Revised Charges 09/14 201410223128500 5700
221
055.9200.500150 3.66 Revised Charges 10/14 201410223128500 5700
221
10/27/2014 2,857.56
Printed: 11/12/2014 3:54:56PM Page 3 of 10
LIGHT& POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
WIRES
ACCOUNT DATE WIRE
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
CALIFORNIA ISO 055.9200.500240 6,631.09 NERC WECC Charges 201410083128413 5701
630
10/29/2014 6,631.09
ICE TRADE VAULT LLC 055.9200.596200 375.00 Trade Vault Access TV13622 5702
10/30/2014 375.00
STATE BOARD OF EQUALIZATION 055.200230 87,252.84 Elec. Energy Surcharge-3Q14 093014(B) 5703
10/30/2014 87,252.84
ICE US OTC COMMODITY 055.9200.596200 1,200,00 OTC Commission Adjustment 914001688088 5704
MARKETS,
10/31/2014 1,200.00
SOUTHERN CALIFORNIA EDISON 055.9200 500170 102,440.00 Mead- Laguna Bell 7500477634 5705
055.9200.500170 43,340.00 Victorville- Lugo 7500477667 5705
055 9200.500170 24,669.00 Laguna Bell 7500477668 5705
10/31/2014 170,449.00
CERF SHELBY LLC 055.9200.500162 169,473.60 Natural Gas CR15000014 5706
11/03/2014 169,473.60
CALIFORNIA ISO 055 9200 500150 2.34 Initial Charges 10/14 20141028312854 5707
055 9200.500150 33.01 Initial Charges 10/14 20141028312854 5707
055.9200.500170 -4,261.94 Initial Charges 10/14 201410283128546 5707
878
055.9200.500150 221,149.54 Initial Charges 10/14 201410283128546 5707
878
Printed:11112/2014 3:54:56PM Page 4 of 10
LIGHT& POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
WIRES
ACCOUNT DATE WIRE
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
CALIFORNIA ISO 055.9200.500190 1,375.52 Initial Charges 10/14 201410283128546 5707
878
055.9200.500210 16,457.24 Initial Charges 10/14 201410283128546 5707
878
055.9200.500190 -136.68 Initial Charges 10/14 201410283128546 5707
878
055.9200.500150 26,744.95 Initial Charges 10/14 201410283128546 5707
878
055.9200.500170 2,928.44 Initial Charges 10/14 201410283128546 5707
878
11/03/2014 264,292.42
CANTON RENEWABLES, LLC 055.9200.500162 161,741.55 Natural Gas CRI10000081 5708
11/03/2014 161,741.55
TOTAL WIRES $ 3,109,793.81
Printed:11/12/2014 3:54:56PM Page 5 of 10
LIGHT & POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
EARLY CHECKS
ACCOUNT DATE CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
A-THRONE CO., INC. 055.8100.596200 95.06 Portable Restroom Rental 426852 511079
11/04/2014 95.06
EFRAIN SANDOVAL 055.9200.596500 23.81 Gas Scheduling Training 102914 511080
11/04/2014 23.81
L B JOHNSON HARDWARE CO.#1 055.8000.590000 50.91 Hardware Supplies— 090214VRS(B) 055.0002181 511081
055.8200.590000 77.64 Hardware Supplies— 090214VRS(B) 055.0002181 511081
055 8400.590000 14.95 Hardware Supplies— 090214VRS(B) 055.0002181 511081
11/04/2014 143.50
SHAWN SHARIFZADEH 055.9200.596500 23.81 Gas Scheduling Training 102914 511082
11/04/2014 23.81
TOTAL EARLY CHECKS $ 286.18
Printed:11/12/2014 3:54:56PM Page 6 of 10
LIGHT& POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
AMERICAN POWER SYSTEMS 055.8200.590000 920.00 Battery— 1107151N 055.0002224 511083
055.8200.590000 73.60 Sales Tax 8.0% 110715IN 511083
993.60
A-THRONE CO., INC. 055.8100.596200 95.06 Portable Restroom Rental 438462 511084
95.06
BASEM ANDRAWOS 055.9100.596500 46.70 ETAP Learning Center 101414 511085
46.70
CLINICAL LAB OF SAN 055.8400.596200 823.00 Lab Services 938920 511086
BERNARDINO
823.00
DC POWER SUPPORT, INC. 055.8200.900000 7,225.60 Battery— 10633 055.0002225 511087
055.8200.900000 650.30 Sales Tax 10633 511087
7,875.90
DEWEY PEST CONTROL 055.8400.590000 122.00 Pest Control Services 8886622 511088
122.00
EDWIN OCHOA 055.9200.502030 200.00 Vision Benefits 102114 511089
200.00
ETHOSENERGY FIELD 055.8200.590000 980.00 Maintenance&Repairs IN44207 511090
SERVICES,LLC
980.00
FIRST ENVIRONMENT OF 055.8200.500230 5,587.70 Professional Services 30474 511091
Printed:11/12/2014 3:54:56PM Page 7 of 10
LIGHT& POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
5,587.70
LATHAM&WATKINS LLP 055.9000.900000 1,693.50 Project Wind 140113604 511092
055.9000.900000 12,271.95 New Power Project 140113605 511092
13,965 45
MAYWOOD CAR WASH 055.8100.570000 42.00 Full Service Car Wash — 540 055.0002191 511093
42.00
MC AVOY&MARKHAM 055.120010 2,208.00 Meter, Part#= E37-0511, Model= 14426 055.0002221 511094
055.120010 198.72 Sales Tax 14426 511094
2,406.72
LLP ORRICK, HERRINGTON & 055.9000.593200 1,500.00 Legal Services 1480741 511095
SUTCL
1,500.00
PRECISION ENGINE CONTROLS 055.8200.590000 1,422.84 Field Service 250088170 511096
1,422.84
SPIEGEL&MCDIARMID, LLP. 055.9000.593200 2,030.00 Professional Services 210207182 511097
2,030.00
V-BAR, LLC 055.9000.900000 3,900.00 Meteorological data collection 093014 511098
3,900.00
WESCO DISTRIBUTION, INC. 055.120010 2,120.54 Current Transformer, outdoor KOR-11 BIL 114891 055.0002203 511099
055.120010 190.85 Sales Tax 114891 511099
Printed:11/12/2014 3:54:56PM Page 8 of 10
LIGHT& POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
2,311.39
WESCO RECEIVABLES CORP. 055.120010 802.00 Current Transformer, Ratio=400:5 Bar 113528 055.0002219 511100
055.120010 72.18 Sales Tax 113528 511100
874.18
TOTAL PRINTED CHECKS $ 45,176.54
Printed:11/12/2014 3:54:56PM Page 9 of 10
LIGHT& POWER
WARRANT REGISTER NO. 377
NOVEMBER 18, 2014
RECAP BY FUND
EARLY PRINTED
FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL
055-LIGHT& POWER $ 3,109,793.81 $ 286.18 $ 45,176.54 $ 3,155,256.53
GRAND TOTAL $ 3,109,793.81 $ 286.18 $ 45,176.54 $ 3,155,256.53
TOTAL CHECKS TO BE PRINTED 18
Printed:11/12/2014 3:54:56PM Page 10 of 10
_y�M
FZFCFIIIF-
CC aLT
NOV 1 4 3 201 '`yL• °' 4 Nov 1 3 20%
CITY CLERK'S OFFICE STAFF REPORT CITY ADMIN TRATION
FINANCE/TREASURY DEPARTMENT c
DATE: November 12, 2014
TO: Honorable Mayor and City Council
FROM: William Fox, Finance Director
RE: Gas Warrant Register for City Council Agenda of November 18, 2014
It is recommended that the attached Gas Warrant Register No. 165 be approved at the City Council meeting of
November 18, 2014.
Gas Warrant Register No. 165 totals $2,199,316.07, and covers claims and demands presented during the period
of October 28 through November 11, 2014, drawn, or to be drawn, from East West Bank.
The following list details the components of Gas Warrant Register No. 165:
1. Ratification of wire transfers totaling $2,199,211.07;
2. Authorization to issue pending checks totaling $105.00.
{0'F-v
o CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 165
NOVEMBER 18, 2014
�rr��Rr tKpUi
1 hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed
register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and
payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant
funds are available for payments thereof Numbers:
William Fox
Finance Director
Date:
Printed:11/12/2014 4:0T58PM Page 2 of 5
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 165
NOVEMBER 18, 2014
WIRES
ACCOUNT DATE WIRE
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT
BP ENERGY COMPANY 056.5600.500160 726,072.50 Natural Gas 1341442 291
10/27/2014 726,072.50
EDF TRADING NORTH AMERICA, 056.5600.500160 988,877.28 Natural Gas 147000 292
LLC
10/27/2014 988,877.28
THE GAS COMPANY 056.5600.550022 96,198.79 Natural Gas 100714 293
10/27/2014 96,198.79
CONOCO PHILLIPS COMPANY 056.5600.500160 89,450.00 Natural Gas 32650 294
10/27/2014 89,450.00
SHELL ENERGY NORTH AMERICA 056.5600.500160 164,825.00 Natural Gas 2539598 295
10/27/2014 164,825.00
NOBLE AMERICAS GAS& POWER 056.5600.500160 110,987.50 Natural Gas 4NRW 296
10/27/2014 110,987.50
CITIGROUP ENERGY INC. 056.5600.500167 22,800.00 Natural Gas 3834369 297
10/31/2014 22,800.00
TOTAL WIRES $ 2,199,211.07
Printed:11/12/2014 4:07:58PM Page 3 of 5
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 165
NOVEMBER 18, 2014
PRINTED CHECKS
ACCOUNT CHECK
VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT
SPY-TECH SURVEILLANCE, INC. 056.5600.900000 105.00 Central Station Alarm Monitoring— 790055 056.0000275 1217
105.00
TOTAL PRINTED CHECKS $ 105.00
Printed:11/12/2014 4:07:58PM Page 4 of 5
CITY OF VERNON
GAS DEPARTMENT
WARRANT REGISTER NO. 165
NOVEMBER 18, 2014
RECAP BY FUND
EARLY PRINTED
FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL
056-NATURAL GAS $ 2,199,211.07 $ 0.00 $ 105.00 $ 2,199,316.07
GRAND TOTAL $ 2,199,211.07 $ 0.00 $ 105.00 $ 2,199,316.07
TOTAL CHECKS TO BE PRINTED 1
Printed:11/12/2014 4:07:58PM Page 5 of 5
RECEIVED
NOV 12 2014 not,EIVE® �
REC r NOV 10 2014
CITY ADMINISTRATION
CITY CLERK'S OFFICE T
ELT[T��
FIRE DEPARTMENT
Michael A.Wilson,Fire Chief
4305 Santa Fe Avenue,Vernon,California 90058
Telephone(323)583-8811 Fax(323)826-1407
November 10, 2014
Honorable Mayor and City Council
City of Vernon
Honorable Members:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of
October 16, 2014 through October 31, 2014.
Respectfully Submitted,
4n4jo�wG
Michael A. Wilson
Fire Chief
MAW:ar
Fireletnow
E &sivefy Industnaf
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
October 16,2014 to October 31,2014
This Period Last Year This This Year
Last Year To Date Period To Date
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#): 54 1217 102 1187
Re-Inspections (#): 37 185 23 218
Spec. Haz. Inspections (#): 8 29 3 35
Total Inspections: 99 1431 128 1440
Total Man Hours: 134 1766 128 1728
TRAINING (HOURS):
Firefighting 101 1509 114 1780
Hazardous Materials 39 614 29 641
Safety 146 2550 136 2385
Apparatus Operations 142 2575 137 2412
Equipment Operations 142 2575 139 2401
CPR 2 31 0 63
First Aid 31 510 24 578
Total Hours: 603 10364 579 10260
PRE-INCIDENT (HOURS):
Planning 83 1341 110 1534
District Familiarization 100 1377 102 1637
Total Hours: 183 2718 212 3171
PERIODIC TEST(HOURS):
Hose Testing 8 8 0 8
Pump Testing 0 4 0 4
Total Hours: 8 12 0 12
Page I 1
This Period Last Year This This Year
Last Year To Date Period To Date
PUBLIC SERVICE PROGRAMS (HOURS)
School Programs 2 23 0 18
Fire Brigades 2 8 0 6
Emergency Preparedness 25 154 18 219
Total Hours: 29 185 18 243
ROUTINE MAINTENANCE (HOURS):
Station 136 2482 132 2339
Apparatus 141 2541 130 2425
Equipment 144 2531 139 2434
Total Hours: 421 7554 401 7198
Grand Total Hours: 1378 22599 1338 22612
Fireactivity
Page 12
VERNON FIDE DEPARTMENT
� Type of Incident Report
Total Incidents: 2014 = 62
Ocotber 16, 2014 - October 31, 2014 11/10/2014
INCIDENT TYPE
E ASSAULT VICTIM-D"" 1
E Auto vs Ped 1
E CHEST PAIN-D"* 2
E DIFFICULTY BREATHING-D""" 1
E FALL VICTIM-D"" 3
E HEART ATTACK-D" o 1
E HEMORRHAGE/CUT-D'"' 1
E PSYCH/BEHAVE/SUI ATT-D"" 2
E SEIZURE-D"• 1
E SICK PERSON-D"' 1
E Traffic Collision-A 1
E TRAFFIC COLLISION-D"' 10
E TRAUMATIC INJURIES-D... 5
E UNC PER/FAINTING (NEAR)-D... 3
E UNKNOWN PROBLEM-D*" 1
F Apartment Fire 1
F Fire Alarm No Reset 10
F Fire Alarm With Reset 1
F Fire Reported Out 1
F Investigation 1
F Water Flow Alarm No Reset 7
F Water Flow Alarm With Reset 3
S Moveup 2
S Special Request 1
S Water Problem 1
Incident Type Incident Date PREVENTION FOLLOW-UP? Shift
700 False alarm or false call, other 10/16/2014 03:17:07 No
700 False alarm or false call, other 1 011 6/2014 06:48:23 No
700 False alarm or false call, other 10/16/2014 07:16:17 No
311 Medical assist, assist EMS crew 10/16/2014 11:49:29 No
324 Motor vehicle accident with no injuries 10/16/2014 15:06:15 No
311 Medical assist, assist EMS crew 10/16/2014 15.18:22 No
311 Medical assist, assist EMS crew 10/16/2014 21:27:17 No
322 Motor vehicle accident with injuries 10/18/2014 00:41:06 No
321 EMS call, excluding vehicle accident with inju 10/18/2014 15:00:10 No
571 Cover assignment, standby, moveup 10/19/2014 15:08:05 No
735 Alarm system sounded due to malfunction 10/20/2014 08:06:40 No
700 False alarm or false call, other 10/20/2014 08:10:19 No
321 EMS call, excluding vehicle accident with inju 10/20/2014 08:24:54 No
321 EMS call, excluding vehicle accident with inju 10/20/2014 10:59:22 No
740 Unintentional transmission of alarm, other 10/20/2014 11:16:45 No
321 EMS call, excluding vehicle accident with inju 10/20/2014 12:36:19 No
700 False alarm or false call, other 10/20/2014 23:10:05 No
521 Water evacuation 10/21/2014 01:41:57 No
311 Medical assist, assist EMS crew 10/21/2014 15:05:41 No
111 Building fire 10/21/2014 15:35:56 No
311 Medical assist, assist EMS crew 10/21/2014 17:16:51 No
321 EMS call, excluding vehicle accident with inju 10/22/2014 12:05:06 No
322 Motor vehicle accident with injuries 10/22/2014 12:19:24 No
322 Motor vehicle accident with injuries 10/22/2014 15:42:00 No
571 Cover assignment, standby, moveup 10/22/2014 20:41:56 No
700 False alarm or false call, other 10/23/2014 05:29:52 No
311 Medical assist, assist EMS crew 10/23/2014 10:14:43 No
321 EMS call, excluding vehicle accident with inju 10/23/2014 10:44:19 No
322 Motor vehicle accident with injuries 10/23/2014 14:56:17 No
700 False alarm or false call, other 10/23/2014 15:57:29 No
321 EMS call, excluding vehicle accident with inju 10/23/2014 16:00:53 No
510 Person in distress, other 10/23/2014 20:17:24 No
321 EMS call, excluding vehicle accident with inju 10/24/2014 11:12:51 No
731 Sprinkler activation due to malfunction 10/24/2014 11:14:00 No
322 Motor vehicle accident with injuries 10/25/2014 00:44.14 No
321 EMS call, excluding vehicle accident with inju 10/25/2014 10.14:57 No
300 Rescue, EMS incident, other 10/25/2014 12:24:05 No
322 Motor vehicle accident with injuries 10/25/2014 15:26:40 No
321 EMS call, excluding vehicle accident with inju 10/25/2014 17:31:40 No
324 Motor vehicle accident with no injuries 10/26/2014 00:24:23 No
324 Motor vehicle accident with no injuries 10/26/2014 14:50:14 No
300 Rescue, EMS incident, other 10/27/2014 01:56:57 No
700 False alarm or false call, other 10/27/2014 11:24:06 No
700 False alarm or false call, other 10/27/2014 23:06:46 No
700 False alarm or false call, other 10/28/2014 00:39:49 No
522 Water or steam leak 10/28/2014 01:30:10 No
700 False alarm or false call, other 10/28/2014 07:08:51 No
311 Medical assist, assist EMS crew 10/28/2014 07:47:48 No
700 False alarm or false call, other 10/28/2014 10:25:29 No
741 Sprinkler activation, no fire-unintentional 10/29/2014 08:55:24 No
745 Alarm system activation,no fire,unintentional 10/29/2014 09:09:05 No
740 Unintentional transmission of alarm, other 10/29/2014 11:47:03 No
321 EMS call, excluding vehicle accident with inju 10/29/2014 14:28:20 No
300 Rescue, EMS incident, other 10/29/2014 22:33:55 No
700 False alarm or false call, other 1 0/30/201 4 00:04:35 No
740 Unintentional transmission of alarm, other 10/30/2014 16:39:00 No
700 False alarm or false call, other 10/31/2014 03:55:56 No
550 Public service assistance, other 10/31/2014 12:56:14 No
611 Dispatched & canceled en route 10/31/2014 15:35:16 No
745 Alarm system activation,no fire,unintentional 10/31/2014 17:06:40 No
323 Motor vehiclelpedestrian accident (MV Ped) 10/31/2014 23:13:53 No
500 Service Call, other 10/31/2014 23:34:39 No
VERNON FIRE
DEPARTMENT
Type of Incident Report
Total Incidents: 2013 =47
Ocotber 169 2013 - October 31, 2013 11/10/2014
INCIDENT TYPE
E DIABETIC-D*" 1
E Diff Breathing/Asthma-C 1
E DIFFICULTY BREATHING-D."" 2
E FALL/JUMPER-D*" 1
E FALL/STILL ON GROUND-D... 1
E HEART ATTACK-D."" 1
E SEIZURE/EPILEPTIC/HIST-DO** 1
E SEIZURE-D*'* 2
E SICK PERSON-D' 1
E TC VEHICLE OVER SIDE-D'" 1
E TRAFFIC COLLISION-D... 11
E UNKNOWN PROBLEM-D'" 4
F Commercial Fire 1
F Fire Alarm No Reset 4
F Fire Alarm With Reset 2
F Grass Fire 2
F Investigation 3
F Smoke 1
F Water Flow Alarm No Reset 1
F Water Flow Alarm With Reset 2
S MONTEBELLO REQUEST 1
S Open Hydrant 1
S Public Assist 1
S Water Problem 1
VERNON FIRE D
� Type of Incident Report
�Rr,r Total Incidents: 2014 - 1 ,047
January 1, 2014 - October 31, 2014
11/10/2014
INCIDENT TYPE INCIDENT TYPE INCIDENT TYPE
Area E Hazmat 1 E Psych/Behave/Sui Att-B 1 F Explosion 1
E Abdominal Pain-A 1 E PSYCH/BEHAVE/SUI ATT-D""- 9 F Fire Alarm No Reset 105
E ABDOMINAL PAIN-1)"' 14 E SEIZURE/EPILEPTIC/HIST-D"'" 1 F Fire Alarm With Reset 24
E ALLERGIC REACTION-D'" 2 E Seizure/Epileptic/History-A 1 F Fire Reported Out 2
E ANIMAL BITE-D'"' 2 E Seizure-A 1 F Gas Spill 1
E ASSAULT VICTIM/SEXUAL-D."' 1 E SEIZURE-D"' 13 F Grass Fire 6
E ASSAULT VICTIM-D""" 15 E Sick Person-A 1 F Haz Mat - Full 2
E Auto vs Ped 8 E SICK PERSON-D'" 61 F Hazmat- Smalll 2
E Back Pain-A 1 E STROKE-C'"" 1 F Investigation 40
E BACK PAIN-D'"' 3 E TC AUTO VS PED-D'" 2 F Natural Gas Leak- Inside 2
E Cardiac Arrest/Death-E 1 E TC BIKE/MOTORCYCLE-D""" 13 F Natural Gas Leak-Outside 4
E Chest Pain-C 2 E TC EJECTION-1)"' 1 F Odor Investigation 6
E CHEST PAIN-D'" 27 E TC OVERTURNED-DO" 2 F Residential Fire 5
E DIABETIC-D"" 8 E TC with Trapped People 4 F Rubbish Fire 8
E DIFF BREATHING/ASTHMA-D-*O' 7 E Traffic Collision-A 1 F Sheared Hydrant 3
E DIFFICULTY BREATHING-D."" 18 E TRAFFIC COLLISION-D'"' 153 F Smoke 4
E FALL VICTIM-DO" 26 E Traumatic Injuries-B 1 F Strike Team 4
E FALL/STILL ON GROUND-D." 3 E TRAUMATIC INJURIES-D"" 42 F Structure Fire 9
E Gun Shot Wound-A 1 E Unc Per/Fainting(Near)-C 2 F Tree Fire 1
E GUN SHOT WOUND-D""" 1 E UNC PER/FAINTING (NEAR)-D..' 28 F Truck/Rail Car Fire 1
E HAZMAT/BIOLOGICAL-D""• 1 E Unco Per/Fainting (Near)-A 1 F Vehicle Fire 12
E HAZMAT/CHEMICAL-D*'* 1 E UNKNOWN PROBLEM-D"'" 37 F Vehicle Leaking Gas 1
E HEADACHE-C'"' 3 F Apartment Fire 5 F Vehicle Overturned 5
E HEART ATTACK-D"' 9 F Arching Wires 1 F Water Flow Alarm No Reset 86
E HEAT EXPOSURE-D"'" 1 F Auto vs Structure 6 F Water Flow Alarm With Reset 59
E Hemorrhage/Cut-B 1 F Auto vs Train 1 F Wires Down 4
E HEMORRHAGE/CUT-D*" 8 F Blown Transformer 3 S Ladder Assist 1
E INGESTION-D"" 1 F Commercial Fire 30 S MONTEBELLO REQUEST 4
E MATERNITY-D"' 2 F Dumpster Fire 2 S Moveup 30
E Psych/Behave/Sul Att-A 1 F Electrical Short 2 S People Stuck In Elevator 1
INCIDENT TYPE
S Public Assist q
S Special Request 1
S Water Problem 1 1
U USAR-A 1
U USAR-BELOW GROUND-1)"a 1
VERNON FIRE DEPARTMENT
Type of Incident Report
ry1% Total Incidents: 2013 = 1 ,003
January 1, 2013 - October 31, 2013 11/1012014
INCIDENT TYPE INCIDENT TYPE INCIDENT TYPE
E Abdominal Pain-A 2 E MATERNITY-1)"' 2 F Dumpster Fire 1
E ABDOMINAL PAIN-1)"', 10 E PSYCH/BEHAVE/SU I ATT-D0" 5 F Electrical Short 3
E ALLERGIC REACTION-D"*" 1 E PSYCH/BHAV/SUI ATT VIO-D*'* 2 F Fire Alarm No Reset 91
E ASSAULT VICTIM/SEXUAL-D'" 1 E Psych/Bhav/Sul Att WpV-B 1 F Fire Alarm With Reset 26
E ASSAULT VICTIM-D'" 15 E SEIZURE/EPILEPTIC/HIST-WI" 2 F Fire Reported Out 1
E Auto vs Ped 13 E SEIZURE-D**" 10 F Gas Spill 2
E BACK PAIN-DO" 4 E Sick Person-A 2 F Grass Fire 3
E BURN VICTIM-D*'* 1 E Sick Person-C 2 F Illegal Burning 2
E CARDIAC ARREST/DEATH-Do" 3 E SICK PERSON-D*'* 59 F Investigation 15
E Cardiac Arrest/Death-E 2 E Sick Person-0 1 F Natural Gas Leak- Inside 2
E Chest Pain-A 1 E STROKE LESS THAN 2 HRS-C*"" 2 F Natural Gas Leak - Outside 5
E Chest Pain-C 1 E STROKE-C**" 4 F Odor Investigation 5
E CHEST PAIN-1)"' 23 E TC AUTO VS PED-D"" 3 F Pole Fire 3
E DIABETIC-D"* 8 E TC BIKE/MOTORCYCLE-W"* 2 F Residential Fire 4
E Diff Breathing/Asthma-C 1 E TC OVERTURNED-D" 4 F Rubbish Fire 5
E DIFF BREATHING/ASTHMA-D*" 4 E TC VEHICLE OVER SIDE-D,.. 1 F Sheared Hydrant 1
E DIFFICULTY BREATHING-D'" 12 E TC with Trapped People 6 F Smoke 3
E DOA/COLD/STIFF-Do* 1 E TRAFFIC COLLISION-D... 144 F Strike Team 3
E DOA/Non Recent-B 1 E Traumatic Injuries-B 2 F Structure Fire 23
E ELECTROCUTION-W1,11 1 E TRAUMATIC INJURIES-D' 31 F Vehicle Fire 16
E EYE INJURY/PROS-D"* 1 E Unc Per/Fainting(Near)-C 1 F Vehicle Leaking Gas 1
E FALL VICTIM-D*" 18 E UNC PER/FAINTING (NEAR)-D`*' 37 F Vehicle Overturned 5
E FALL/JUMPER-D"** 1 E Unco Per/Fainting (Near)-A 2 F Water Flow Alarm No Reset 97
E FALL/STILL ON GROUND-D*" 3 E UNKNOWN PROBLEM-DO" 47 F Water Flow Alarm With Reset 53
E HAZMATICHEMICAL-D'" 3 E UPGRADE ALS 1 F Wires Down 5
E HAZMAT/UNKNOWN-D*"* 2 F Apartment Fire 3 S Bee Swarm 1
E Hazmat/Unknown-0 1 F Auto vs Structure 5 S Flooding 1
E HEART ATTACK-DO" 12 F Auto vs Train 1 S Ladder Assist 1
E HEMORRHAGE/CUT-D"" 9 F Blown Transformer 1 S MONTEBELLO REQUEST 9
E INGESTION-D*" 3 F Commercial Fire 29 S Moveup 24
INCIDENT TYPE
S Open Hydrant 3
S Public Assist q
S Special Request 3
S Water Problem 10
U River Rescue 1
U Train Crash/Derailment 1
F Vy
No": Health and Environmental
Control Department RECEIVED
CITY CLEWS OFFIC' NOV 13 2014
CITY ADMINISTRATION
Memo
To: Mark Whitworth,City Administrator
1
From: Leonard Grossberg,Director/Health Officer -
Date: November 12,2014
Re: Transmittal of Health&Environmental Control Department Monthly Report
I am forwarding the attached subject report for October 2014 for submission to the City Council. I am
requesting that the report be placed on the normal City Council agenda.
Please let me know if you need additional information.
Attachment
9cLg:/mydoc/Z(HD/monthly reports/City Admin Transmittal Monthly Report Oct 2014
October 2014
MONTHLY REPORT
GAy1Td+ll�y ��
oED
i6�N 19Qy 4i
3
City of Vernon Health & Environmental Control Department
Leonard Grossberg, MPA, REHS
Director/ Health Officer
r
HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT
OCTOBER, 2014
HAZARDOUS MATERIALS CONTROL
Hazardous material activity for the month of October included continuing efforts on closure of hazardous
materials establishments and oversight of remediation projects. These closure and/or remediation projects
included: Pechiney Cast Plate on Fruitland Avenue, Kop Coat on district Blvd., Chef s Solutions on Soto
Street, and BSH/Thermador on District Boulevard.
Chief Deputy Director David LeDuff is coordinating the City's implementation of the data management
program, California Environmental Reporting System (CERS). The mandated program allows businesses
to report hazardous materials information electronically. The State provided grant funds to assist our
department's implementation of this program. In October, all CUPA facilities that had not yet submitted
their reports, were put on notice of non-compliance. All facilities that had not properly submitted the
required reports were notified to correct the deficiency at once. Over the next several months, all
facilities will be registered electronically and can expect to have a review of their submitted inventories
and documents.
Also, Director Leonard Grossberg attended a meeting related to Exide Technologies. The meeting was
held by the Air Quality Management District (AQMD)to disseminate information on the ongoing
permitting issues and new emission standards proposed to reduce lead, arsenic, and 1,3-butadiene from
lead-acid battery recycling facilities. The new regulations are tentatively scheduled to be approved and
go into effect in early 2015 for all lead-battery recycling facilities.
�k �k
Senior Environmental Specialist Jerrick Torres worked on several significant California Accidental
Release Prevention (CalARP) activities in October. Once they are reviewed, approved plans are posted
on the City web-page for a 45-day comment period that the public can provide comments on.
Part time employee Brett Koontz has been busy working on reviewing and providing comments on the
hundreds of submittals currently being processed through the California Environmental Reporting System
(CERS). Of the 500 businesses reporting, most have met the deadline, and the remaining businesses are
expected to be processed by the end of the year!
2
UNDERGROUND TANKS
No underground tanks were removed in October. Underground tank owners are continuing to consider
the economic benefits of having fuel on site vs. costs of complying with increasingly restrictive
underground tank testing and upgrading regulations.
Activities related to enhance leak detection testing of underground tank systems required by State law 989
were conducted at several facilities, including Oseguera Trucking, and Air Products.
FOOD PROGRAM
Senior Environmental Health Specialist Lyndon Ong Yiu, our food specialist, has been busy inspecting
food processing facilities. Lyndon approved six new plan checks. Lyndon continues to interact with the
Food Industry Business Roundtable (FIBR) by providing backflow training, and working on the new
Commissary Construction Guide.
One emergency response to a food facility was conducted due to a broken sprinkler head. The resulting
food products exposed to the water were quarantined and eventually destroyed.
ENVIRONMENTAL PROTECTION
Fifteen water samples were collected this month from different sampling locations in Vernon. The
samples were taken from three potable water supply systems in Vernon and were analyzed for potability.
All samples met State standards for potability.
Chief Deputy Director David LeDuff is coordinating with staff in issuing two Administrative
Enforcement Orders to facilities that are non-compliant during routine inspections. Class I violations
carry a mandatory penalty and fine, that can be adjudicated by the administering CUPA manager. In the
past month, our office has settled two cases, and sent notices of two more for review. The resulting
penalty fines are used by the Health Dept. for additional and reoccurring training.
senior Environmental Specialist Jerrick Torres also has been busy reviewing storm water construction
plans for 3222 and 3232 Washington, 3305 Bandini Blvd., and 3880 E. 26t" Street.
3
Senior Environmental Specialist Linda coordinated the annual "Sustainability Open House" at Fire
Station#2 on October 91h, which resulted in a great turn-out of city employees, and local businesses.
Over 160 guests participated, with 17 vendor booths, and 25 raffle winners.
Training continues to be demanding of staff time, as several inspectors spent time renewing certifications
and training in Vector Control, State Minimum Standards, Industrial Storm Water Permits, CUPA Forum,
and Lead Certification Testing.
PREVENT FOODBORNE ILLNESS THIS HOLIDAY SEASON -
SAFETY TIPS FOR HANDLING THE TURKEY DINNER
Washington, D.C. (SafetyAlerts) - "How long can a turkey be kept in the freezer?" This question is often
heard by the food safety specialists answering USDA"s Meat and Poultry Hotline. Although the optimum
freezing time for quality -- best flavor and texture -- is 1 year, consumers are usually surprised to learn
that, from a safety standpoint, frozen turkeys may be kept indefinitely in a freezer. Although turkey is
enjoyed year round, the peak time for buying, cooking, and storing whole turkeys is the November and
December holiday season. This is the time we see a large increase in the number of whole turkeys for
sale in our local grocery stores.
When choosing a Turkey this holiday season, consumers may see quite a few different terms on the label
of the birds. Although there is normally very little distinguishable difference in the quality and nutrition of
turkeys, understanding labeling definitions can help consumers make informed decisions and choose a
turkey that best meets their particular needs.
Labeling Definitions
BASTED or SELF-BASTED Bone-in poultry products (such as whole birds) that are injected or
marinated with a solution containing butter or other edible fat, broth, stock, or water, plus spices, flavor
enhancers, and other approved substances must be labeled as "basted" or "self-basted". The maximum
added weight of approximately 3% solution before processing is included in the net weight on the label.
Labels must include a statement identifying the total quantity and common or usual name of all
ingredients in the solution, e.g., "Injected with approximately 3% of a solution of (list of
ingredients)."
When using the terms "basted" or "self-basted" on boneless poultry products (such as turkey breasts and
roasts), the solution is limited to 8% of the weight of the raw poultry before processing.
FREE RANGE or FREE ROAMING In order to use these terms on a label, producers must demonstrate
to USDA that the poultry has been allowed access to the outside.
4
FRESH POULTRY Turkeys to be sold as "fresh" must be stored at a temperature no lower than 26
degrees F.
FROZEN POULTRY Turkeys sold as "frozen" must be stored at 0 degrees F or below.
FRYER-ROASTER TURKEY A young turkey, usually less than 16 weeks of age and of either sex.
HEN or TOM TURKEY The sex designation of"hen" (female) or "tom" (male)turkey is optional on the
label and is an indication of size rather than tenderness.
KOSHER "Kosher" may be used only on the labels of turkeys that are prepared under Rabbinical
supervision.
MINIMAL PROCESSING Minimally processed could include: (a)those traditional processes used to
make food edible or to preserve it or to make it safe for human consumption, e.g., smoking, roasting,
freezing, drying, and fermenting; (b)those physical processes which do not fundamentally alter the raw
product and/or which only separate a whole turkey into parts or grinding of the turkey.
NATURAL Turkey containing no artificial flavor or flavoring, coloring ingredient, chemical
preservative, or any other artificial or synthetic ingredient and is minimally processed (a process which
does not fundamentally alter the raw product)may be labeled "natural." The label must explain the use of
the term "natural" (e.g., no added colorings or artificial ingredients; minimally processed).
NO ANTIBIOTICS The term "no antibiotics added" may be used on labels for poultry products if the
producer sufficiently documents to FSIS that the animals were raised without antibiotics.
NO HORMONES Hormones are not allowed in raising poultry. Therefore, the claim "no hormones
added" cannot be used on the labels of poultry unless it is followed by a statement that says, "Federal
regulations prohibit the use of hormones."
ORGANIC The term "organic" has not yet been defined by the USDA, although the Department is
currently working on a definition. Until the definition is final, USDA is permitting certain meat and
poultry products to be labeled "certified organic by (name of certifying entity)." The label must be pre-
approved by USDA and the claim must meet certain basic criteria. The certifying entity must have
standards that define what constitutes an "organically produced" product and a system for ensuring that
the products meet those standards.
After You Buy Your Turkey
There are many steps and safeguards taken by the FSIS to help ensure your receive safe quality turkeys.
After you have purchased a bird, there are things you can do to prevent foodborne illness and ensure
quality.
FRESH TURKEYS - Those to be sold fresh are quick-chilled, prior to your purchase,to 40 degrees F or
lower, but must not go below a temperature of 26 degrees F. Fresh turkeys should be refrigerated and
used within 1 to 2 days from purchase, or they can be frozen for safe keeping.
5
FROZEN TURKEYS - Those to be sold frozen are rapidly frozen in blast freezers before they are
shipped to the stores. The commercial blast freezer quickly takes the turkey to a freezing temperature,
ensuring optimum safety and quality. They are then stored in freezers at 0 degrees F or below. Both fresh
and frozen turkeys are transported in refrigerated trucks to their destination.
After purchase, frozen turkeys should be placed in a freezer until ready to be thawed. There are three safe
ways to thaw a turkey:
1. Refri eg rator It is best to plan ahead for slow, safe thawing in the refrigerator. A large frozen item
like a turkey requires at least a day (24 hours) for every 4 to 5 pounds of weight. Once thawed in
the refrigerator, it can remain refrigerated for a day or two before cooking. Turkey thawed in the
refrigerator can be refrozen without cooking, although there may be some loss of quality.
2. Cold Water This method is faster than refrigerator thawing, but requires more attention. The
turkey should be in leak-proof packaging or a plastic bag. Submerge the turkey in cold tap water,
changing the water every 30 minutes. It will take about 30 minutes per pound. After thawing,
refrigerate the turkey and cook it promptly. Turkey thawed by the cold water method should be
cooked before refreezing.
3. Microwave After microwave thawing, cook the turkey immediately because some areas of the
turkey may become warm and begin to cook. Holding partially-cooked food is never
recommended because any bacteria present would not have been destroyed and may have reached
temperatures at which bacteria can grow. Foods thawed in the microwave should be cooked before
refreezing. Raw turkey skin color is off white to a cream color. The color under the skin can range
from pink to lavender or blue, depending on the amount of fat just under the skin.
Safe Cooking
Using a food thermometer is the only reliable way to ensure safety and to determine the "doneness" of
most foods. To be safe, a food must be cooked to an internal temperature high enough to destroy any
harmful bacteria that may be present. In fact, one of the critical factors in controlling bacteria in food is
controlling temperature. Pathogenic microorganisms grow very slowly at low temperatures (40 degrees F
and below), multiply rapidly in mid-range temperatures (the "Danger Zone"), and are killed at
temperatures above 160 degrees F. It is essential to use a thermometer when cooking meat and poultry to
prevent undercooking and, consequently, prevent foodborne illness.
Research has shown that, despite the critical importance of using a food thermometer, only 50 percent of
consumers use them. Cookware manufacturers are trying to change this by developing food thermometers
that are more visually appealing and easier to use. Some thermometers are larger and easier to read, some
come in fashionable colors, and some appeal to the "gadget-lovers." When cooking whole poultry,the
thermometer should be inserted into the thickest part of the thigh. If poultry is stuffed,the center of the
stuffing should be checked after the thigh reads 180 degrees F. The stuffing must reach 165 degrees F.
If cooking poultry parts, insert the thermometer into the thickest area, avoiding the bone. The
thermometer may be inserted sideways if necessary. When the food being cooked varies in thickness, the
temperature should be checked in several places.
For additional food safety information about meat, poultry, or eggs, call the toll-free USDA Meat and
Poultry Hotline at 1 (800) 535-4555.
9cLG:MyDocs/ZiHealth Dept/Monthly Reports/2014/Monthly October 2014.doc
6
of RECEIVED
r NOV 0 3 2014
t# tt tt�► CITY ADMINISTRATION
N0'w 0 5 ?J,+ POLICE DEPARTMENT
CITY CLERKS OFFICE Daniel Calleros, Chief of Police
4305 Santa Fe Avenue,Vernon, California 90058
Telephone (323)587-5171 Fax (323)826-1481
November 3, 2014
Honorable City Council
City of Vernon
Vernon, California
Honorable Members:
Attached are copies of the Vernon Police Department Activity Log and Statistical
Summary of Arrest and Activities which cover the period from 12:01 a.m., October
16, 2014 up to and including midnight of October 31, 2014.
Respectfully submitted,
VERNON POLICE DEPARTMENT
DANIEL CALLEROS
CHIEF OF POLICE
DC/dr
EZcfusivefy Industrial
VERNON POLICE DEPARTMENT
Department Activity Report
First Date: 10/16/2014
Jurisdiction: VERNON Last Date: 10/31/2014
Department Complaint All Units Primary Unit
Type Description
VPD
10-6 OFFICER IS 10-6 C7,961,962,10-10,WASH,EQUIPA 112 104
10-96H PICK UP THE JAIL PAPER WORK FROM HP JAIL 2 2
10-96M 10-96 MARY(MAIL DETAIL) 8 6
140 SUPPLEMENTAL REPORT 2 1
166R COURT ORDER VIOLATION REPORT 1 1
20001 R INJURY HIT AND RUN REPORT 7 2
20002 NON-INJURY HIT AND RUN 8 2
20002R NON-INJURY HIT AND RUN REPORT 8 7
211 S SILENT ROBBERY ALARM 15 4
245 ASSAULT WITH A DEADLY WEAPON 4 1
273.5R DOMESTIC VIOLENCE REPORT 7 3
415 DISTURBING THE PEACE 23 9
417 BRANDISHING A WEAPON 1 1
422R TERRORIST THREATS REPORT 3 1
459A AUDIBLE BURGLARY ALARM 137 66
459R BURGLARY REPORT 1 1
459VR BURGLARY TO A VEHICLE REPORT 1 1
484 PETTY THEFT 4 1
484R PETTY THEFT REPORT 12 6
487R GRAND THEFT REPORT 4 3
503R EMBEZZLEMENT REPORT 1 1
586 PARKING PROBLEM 15 12
586E PARKING ENFORCEMENT 1 1
594 VANDALISM 7 2
594R VANDALISM REPORT 3 2
602 TRESPASS 8 3
653MR ANNOYING PHONE CALLS REPORT 2 1
901 UNKNOWN INJURY TRAFFIC COLLISION 4 1
901T INJURY TRAFFIC COLLISION 15 4
902T NON-INJURY TRAFFIC COLLISION 38 25
902TR NON-INJURY TRAFFIC COLLISION REPORT 3 2
909C TRAFFIC CONTROL 3 2
909E TRAFFIC ENFORCEMENT 6 4
909T TRAFFIC HAZARD 5 3
911 911 MISUSE/HANGUP 18 9
911A CONTACT THE REPORTING PARTY 6 4
917A ABANDONED VEHICLE 1 1
925 SUSPICIOUS CIRCUMSTANCES 24 6
927 UNKNOWN TROUBLE 5 1
A459R ATTEMPT BURGLARY REPORT 2 1
AB109 PROBATION/PAROLE COMPLIANCE CHECKS 2 1
ASTVFD ASSIST VERNON FIRE DEPARTMENT 18 11
BOSIG BROKEN SIGNAL OR LIGHT 1 1
BOVEH BROKEN DOWN VEHICLE 17 14
CITCK CITATION CHECK 20 18
CIVIL CIVIL MATTER 5 3
CODE5 SURVEILLANCE/STAKE-OUT 3 2
COP COP DETAIL 4 2
1110312014 07:37:39 Page l of 2
VERNON POLICE DEPARTMENT
Department Activity Report
First Date: 10/16/2014
Jurisdiction: VERNON Last Date: 10/31/2014
Department Complaint All Units Primary Unit
Type Description
VPD
DET DETECTIVE INVESTIGATION 16 7
DETAIL DETAIL 4 3
DPTAST DEPARTMENTAL ASSIST 9 5
DUI DRIVING UNDER THE INFLUENCE 1 1
FILING OFFICER IS 10-6 REPORT WRITING 32 31
FOUND FOUND PROPERTY REPORT 1 1
FU FOLLOW UP 35 15
GTAR GRAND THEFT AUTO REPORT 6 4
HBC HAILED BY A CITIZEN 2 2
ILLDPG ILLEGAL DUMPING 2 1
k9 TRAINING K9 TRAINING REMINDER,OBTAIN LOCATION 1 1
LPR LICENSE PLATE READER 5 1
MISPR MISSING PERSON REPORT 1 1
PANIC ALARM PANIC ALARM/DURESS ALARM 3 1
PAPD PUBLIC ASSIST-POLICE 24 8
PATCK PATROL CHECK 56 35
PDO PROPERTY DAMAGE ONLY 4 2
PEDCK PEDESTRIAN CHECK 21 13
PRSTRAN PRISONER TRANSPORTED 7 7
REC RECOVERED STOLEN VEHICLE 1 1
RECKLESS DF RECKLESS DRIVING(23103) 1 1
REPO REPOSSESSION 3 3
ROADRAGE ROAD RAGE 2 1
RR RAIL ROAD PROBLEM 1 1
SEAACA SEAACA ANIMAL CALLS 1 1
TEST TEST CALL 1 1
TRAFFIC STOI TRAFFIC STOP 184 154
UNATTACHED UNATTACHED TRAILER 1 1
VCK VEHICLE CHECK 45 30
VEH RELEASE VEHICLE RELEASE 21 20
VIN VER VIN VERIFICATION 1 1
VMCVIO VERNON MUNICIPAL CODE VIOLATION 2 1
WARRANT WARRANT ARREST 2 1
WELCK WELFARE CHECK 25 8
WRNTSVC WARRANT SERVICE 8 8
Department: 1126 731
Overall: 1126 732
1110312014 07:37:39 Page 2 of 2
VERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 10/31/14
TRAFFIC COLLISIONS NO. PROPERTY RECOVERED
TOTAL 13 VEHICLES: $0.00
NON-INJURY 9
INJURY 4
Pedestrian
Fatalities
City Property Damage 5
Hit &Run(Misdemeanor) 4
Hit & Run(Felony) I
Persons Injured 6
VEHICLES STORED PROPERTY RECOVERED FOR
Unlicensed Driver 38 OTHER DEPARTMENTS
Traffic Hazards 2 VEHICLES: $1,000.00
Abandoned/Stored Vehicle
CITATIONS
Citations Iss (Prisoner Release) 9
Citations Iss (Moving) 112
Citations Iss (Parking) 22
Citations Iss (Total) 134
Hazardous 57
Non-Hazardous 55
Other Violations
CASES CLEARED BY ARREST
AR14-324 CR141928 273.5(A) PC
AR14-325 CR141930 594(A)PC
AR14-326 CR141937 273.5(A) PC
AR14-328 CR141960 273.5(A) PC
AR14-332 CR141970 273.6 PC
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS ARRESTED
PERIOD ENDING 10/31/14
ADULT FELONY ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
ASSAULT WITH A DEADLY WEAPON
BURGLARY
DOMESTIC VIOLENCE 3 3
GRAND THEFT
HIT AND RUN
IDENTITY THEFT
POSS. CONTROLLED SUBS.
POSS. STOLEN PROPERTY
RAPE
ROBBERY
VEHICULAR MANSLAUGHTER
VEHICLE THEFT
TOTAL FELONY ARRESTS 3 0 3
ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
BRANDISHING FIREARM
CRIMINAL THREATS
DRIVING UNDER THE INFLUENCE 1 1
HIT AND RUN
PETTY THEFT
POSS. NARC. PARAPHERNALIA
RESTRAINING ORDER VIOLATION
TRESPASSING
VANDALISM 1 1
_WARRANTS (BENCH/TRFC) 5 5
WARRANTS (FOREIGN)
TOTAL MISD. ARRESTS 7 1 8
JUVENILES DETAINED --- FELONY AND MISDEMEANOR
MALE FEMALE TOTAL
BURGLARY
PETTY THEFT
POSS. STOLEN PROPERTY
VANDALISM
VEHICLE THEFT
TOTAL JUVENILES DET. 0 0 0
TOTAL FELONY ARRESTS (ADULT)TO DATE: 108
TOTAL MISDEMEANOR ARRESTS (ADULT)TO DATE: 214
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE: $
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR)TO DATE: 333
VE NON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/16/2014
Jurisdiction: VERNON Last Date: 10/16/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Den Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018417
RPT 10/16/2014 00:28:23
DPTAST 6351 CEDAR,VERNON Departmem OCA Number RMS Juris
VPD CR20141901 CA0197300
VPD CHAVEZ,CELEST*1 L12 00:28:49 00:29:37 00:33:05 02:09:29
VPD RODRIGUEZ,FERISI 02:20:43 02:41:54
VPD VANOVER,DONAIK91 00:28:56 00:29:48 00:33:34 02:41:55
20141018422
CITE 10/16/2014 06:36:18
VI TRAFFIC STOP 4461 S SANTA FE AV,VERNON Departme�ri OCA Number RMS Juris
VPD CR20141902 CA0197300
VPD GAYTAN,LORENZ*M2 06:36:18 07:00:19
VPD VALENZUELA,FEI11-11 06:37:11 06:44:00
20141018429
RPT 10/16/2014 07:42:19 johnathan solis
20002R S SANTA FE AV//28TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141904 CA0197300
VPD VELASQUEZ,RIC1*2L1 07:42:44 07:52:55 08:42:36
20141018430
CITE 10/16/2014 07:54:45
VI TRAFFIC STOP S SANTA FE AV//VERNON AV,VERNON Departmem VPD R2 CR2 Number RMS Juris
0141903 CA0197300
VPD GAYTAN,LOREN2*M2 07:54:45 08:17:10
20141018436
CITE 10/16/2014 08:51:21
VI TRAFFIC STOP E SLAUSON AV//ALCOA AV,VERNON Departmem VPD R2 CR2 Number RMS Juris
0141905 CA0197300
VPD GAYTAN,LOREN2*M2 08:51:21 09:08:35
20141018440
CITE 10/16/2014 09:27:12
VI TRAFFIC STOP E SLAUSON AV//SANTA FE AV,VERNON Departmem OCA Number RMS Juris
VPD CR20141906 CA0197300
VPD GAYTAN,LOREN2*M2 09:27:19 09:59:19
10/17/2014 05:22:57 Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/16/2014
Jurisdiction: VERNON Last Dale: 10/16/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018446
RPT 10/16/2014 10:00:00 PADDED WAGON
484R 4329 BANDINI BL,VERNON Departmem OCA Number RMS Juris
VPD CR20141907 CA0197300
VPD ESCOBEDO,ALEX*21-3 10:01:19 10:01:20 10:19:53 10:32:30
VPD VASQUEZ,LUIS 21-2 10:19:48 10:32:30
20141018462
VI 10/16/2014 13:22:44
CITE TRAFFIC STOP DOWNEY RD//50TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141908 CA0197300
VPD GAYTAN,LOREN2*M2 13:22:44 14:13:05
20141018468
REPO 10/16/2014 13:51:59 FLOWSERVE
REPO 2300 E VERNON AV,VERNON Departmem OCA Number RMS Juris
VPD CR20141909 CA0197300
VPD RECORDS BURET*RECD 13:56:09 14:12:52
20141018469
VI 10/16/2014 14:53:11
CITE TRAFFIC STOP E SLAUSON AV//DOWNEY RD,VERNON Departmem OCA Number RMS Juris
VPD CR20141910 CA0197300
CITE
VI
VPD GAYTAN,LOREN2*M2 14:53:16 15:32:50
20141018474
VI 10/16/2014 16:11:38
CITE TRAFFIC STOP E 57TH//SANTA FE AV,VERNON Departmem OCA Number RMS Juris
VPD CR20141911 CA0197300
VPD GAYTAN,LOREN2*M2 16:11:38 17:03:01
1011712014 05:22:51 Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/17/2014
Jurisdiction: VERNON Last Date: 10/17/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Den Officer Unit Dispatch Enroule OnScene Depart Arrive Remove Comp
20141018490
VI 10/17/2014 06:44:13
RPT TRAFFIC STOP S ALAMEDA//25TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141913 CA0197300
CITE
VPD GAYTAN,LOREN2*M2 06:44:13 07:09:33
20141018493
VI 10/17/2014 07:17:15
Departmem OCA Number RMS Juris
TRAFFIC STOP S ALAMEDA//25TH,VERNON
CITE VPD CR20141914 CA0197300
RPT
VPD GAYTAN,LORE N2*M2 07:17:15 07:43:47
20141018495
VI 10/17/2014 07:50:17
TRAFFIC STOP E 25TH//ALAMEDA,VERNON Departmem OCA Number RMS Juris
RPT VPD CR20141915 CA0197300
CITE
VPD GAYTAN,LORENZ*M2 07:50:17 08:21:42
20141018501
VI 10/17/2014 09:11:47
Departmem OCA Number RMS Juris
TRAFFIC STOP SANTA FE//ZOE,VERNON
CITE VPD CR20141916 CA0197300
RPT
VPD GAYTAN,LOREN2*M2 09:11:47 10:19:17
20141018504
CITE 10/17/2014 10:19:13
Departmem OCA Number RMS Juris
TRAFFIC STOP 3375 E SLAUSON AV,VERNON
VI VPD CR20141917 CA0197300
RPT
VPD GAYTAN,LOREN2*M2 10:19:18 10:47:40
20141018508
1011812014 04:20:1: Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/17/2014
Jurisdiction: VERNON Last Date: 10/17/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018508
VI 10/17/2014 10:47:37
CITE TRAFFIC STOP PACIFIC BL//SLAUSON AV,VERNON Departmem OCA Number RMS Juris
VPD CR20141918 CA0197300
RPT
VPD GAYTAN,LOREN2*M2 10:47:42 11:11:21
20141018514
RPT 10/17/2014 11:52:56
VI TRAFFIC STOP EXCHANGE AV//DOWNEY RD,VERNON Departmem OCA Number RMS Juris
VPD CR20141919 CA0197300
CITE
VPD GAYTAN,LOREN2*M2 11:52:56 12:23:13
20141018521
RPT 10/17/2014 13:35:50
VI TRAFFIC STOP DOWNEY RD//50TH,VERNON Departmem VPD R2 CR2 Number RMS Juris
0141920 CA0197300
CITE
VPD GAYTAN,LOREN2*M2 13:35:50 14:14:14
20141018532
VI 10/17/2014 15:06:04
RPT TRAFFIC STOP S SOTO//50TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141921 CA0197300
CITE
VPD GAYTAN,LORENZ*M2 15:06:04 15:32:31
20141018535
RPT 10/17/2014 15:33:59
VI TRAFFIC STOP E VERNON AV//SANTA FE AV,VERNON Departmem OCA Number RMS Juris
VPD CR20141922 CA0197300
CITE
LAPD
VPD GAYTAN,LORENZ*M2 15:33:59 16:23:17
VPD STEVENSON,KENK92 15:52:39 16:38:18
10/18/2014 04:20:1: Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/18/2014
Jurisdiction: VERNON Last Date: 10/18/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Den Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018568
1015 10/18/2014 07:58:24 SPRINT 866-398-3284
CITY 902T 2321 E 38TH,VERNON Departmem OCA Number RMS Jur0
VPD CR20141923 CA0197300
RPT VPD CR20141924 CA0197300
VPD VILLEGAS,RICHA*2L11 08:03:39 08:18:52 09:10:27
VPD VELASQUEZ,RIC12L12 08:04:40 08:11:19 09:23:35
VPD VASQUEZ,LUIS 21L8 08:12:05 09:02:31
20141018592
NRD 10/18/2014 19:18:59 CHP Departmem OCA Number RMSJuris
VI WELCK E 25TH//SANTA FE AV,VERNON VPD CR20141925 CA0197300
VPD *1 L12 19:20:01 19:38:36 20:26:14
VPD 1 L11 19:22:56 20:26:14
VPD 1 L8 19:20:03 19:23:07 20:26:14
1011912014 05:55:2E Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/19/2014
Jurisdiction: VERNON Last Date: 10/19/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018605
RPT 10/19/2014 03:02:27 LAPD#570 Departmem OCA Number RMS Juris
902T 2627 S SOTO,VERNON VPD CR20141926 CA0197300
VPD HERNANDEZ,MIG*1L12 03:03:13 03:03:13 03:05:40 03:52:57
VPD LANDA,RAFAEL 11-8 03:03:44 03:05:41 03:52:57
20141018618
ASST 10/19/2014 10:10:11
RPT VMCVIO S DISTRICT BL//ATLANTIC BL,VERNON Departmem OCA Number RMS J300
VPD CR20141927 CA0197300
VPD HERNANDEZ.EDV*2L2 10:16:07 10:26:19 10:44:06
VPD CERDA,EUGENI021-3 10:17:12 10:18:31 10:44:06
20141018626
1015 10/19/2014 15:03:24 HPPD
Juris
RPT 273.5R 4601 S SOTO,VERNON DPDartmem O 20141928 NumberCA ��97300
VPD VILLEGAS,RICHA*21-1 15:09:30 15:35:48 17:47:34
VPD SANTOS,DANIEL 2S2 15:25:28 15:35:53 17:47:34
201410I8633
CITE 10/19/2014 21:52:43
VI TRAFFIC STOP S SANTA FE AV//25TH,VERNON DPDartmem CR20141929 Number RMS 97300
VPD GRAY,BRANDON*1 S1 21:52:44 22:30:46
VPD ZOZAYA,OSCAR 1 L1 21:52:45 21:52:46 21:56:35 22:30:46
VPD REYNA,JOSE S 1 L2 22:11:52 22:30:46
1012012014 05:22:31 Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/20/2014
Jurisdiction: VERNON Last Date: 10/20/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Den Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018665
1015 10/20/2014 09:27:45
101 0/ 3770 26TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141930 CA0197300
VPD ZAPIEN,DAVID *2S2 09:27:45 10:51:18
VPD HERNANDEZ,EDV21-11 09:27:50 09:29:36 09:46:48 11:48:22
VPD MADRIGAL,MARI/21-12 09:27:52 09:29:34 10:51:18
VPD VILLEGAS,RICHA2L8 09:28:01 09:29:32 09:49:45
20141018682
VI 10/20/2014 12:21:19
RMS Juris
RPT TRAFFIC STOP E 50TH//SOTO,VERNON DPDpartmem CR20141OCA 931 CAO 97300
CITE
VPD NEWTONJODD *M1 12:21:19 12:46:36
VPD HERNANDEZ,EDV2L1 1 12:27:45 12:30:08
20141018683
ASST 10/20/2014 12:25:54 DON Departmem OCA Number RMS Juris
RPT WELCK PACIFIC BL//SANTA FIE AV,VERNON VPD CR20141932 CA0197300
VPD ZAPIEN,DAVID *2S2 12:29:02 12:34:22 14-19-32
VPD HERNANDEZ,EDV21-11 12:30:08 12:34:16 14:19:41
VPD MADRIGAL.MARI/2L12 12:29:14 12:30:10
VPD WINEGAR,JERRY2L92 12:39:43 14:19:34
VPD CROSS,JEREMY 5D23 12:39:51 14:19:41
VPD MARTINEZ,GABR5D31 12:39:56 14:19:42
20141018696
RPT 10/20/2014 15:11:25 SPRINT 866-398-3284
WELCK 4810 EVERETT AV,VERNON
VPD HERNANDEZ,EDV*2L11 15:11:55 15:16:03 15:29:45
VPD VILLEGAS,RICHA2L8 15:11:57 15:22:57 15:29:45
VPD ZAPIEN,DAVID 2S2 15:12:35 15:16:06 15:29:46
10/21/2014 03:01:1.' Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Dale: 10/21/2014
.jurisdiction: VERNON Last Date: 10/21/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018722
REPO 10/21/2014 06:09:27
REPO 4510 S BOYLE AV,VERNON Department OCA Number RMS Juris
VPD CR20141933 CA0197300
VPD RECORDS BUREPRECD 06:1 D:37 06:19:17
20141018744
RPT 1012112014 11:49:44 TSD INTL
484R 4900 CORONA AV,VERNON Department OCA Number RMS Juris
VPD CR20141934 CA0197300
VPD MOSCOSO,CHRI:'2L11 11:53:26 11:59:28 12:59:18
VPD HERNANDEZ,EDV2L8 12:31:32 12:59:18
20141018755
RPT 10/21/2014 14:41:41
20002 BANDINI BL H ATLANTIC BL,VERNON Department OCA Number RMS J300
VPD CR20141935 CA0197300
VPD MOSCOSO,CHRI;"2L11 14:43:23 14:51:02 16:08:38
VPD MADRIGAL,MARWL12 15:43:02 15:50:36
VPD HERNANDEZ,EDV2L8 14:59:14 15:43:58
10/2212014 00:25:07 Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/22/2014
Jurisdiction: VERNON Last Date: 10/22/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Den Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018783
RPT 10/22/2014 07:28:24
487R E 55TH//SANTA FE AV,VERNON Departmem OCA Number RMS Juris
VPD CR20141936 CA0197300
VPD GAYTAN,LOREN2*21-12 07:31:12 07:36:49 08:18:09
20141018786
RPT 10/22/2014 08:16:31 SOFIA CRUZ Departmen� OCA Number RMS Juris
273.5R 3850 S SANTA FE AV,VERNON VPD CR20141937 CA0197300
VPD GAYTAN,LORENZ*2L12 08:18:20 08:19:41 08:22:49 09:22:12
VPD NEWTONJODD 2L10 08:19:35 08:26:57 08:32:24
VPD ESCOBEDO,ALE)(2L11 08:19:37 08:24:40 08:43:19
20141018806
RPT 10/22/2014 12:19:04
20001 R S SANTA FE AV//VERNON AV,VERNON Departmem OCA Number RMS Juris0
VI VPD CR20141939 CA01973300
VPD NEWTON,TODD *2L10 12:19:04 13:26:04
VPD ESCOBEDO,ALEX2L11 12:22:38 13:26:05
VPD GAYTAN,LOREN221-12 12:22:12 13:26:05
VPD WINEGAR,JERRY21-92 12:24:59 12:57:49
VPD ZAPIEN,DAVID 2S2 12:22:06 13:20:25
20141018811
RPT 10/22/2014 14:05:08
487R SAN PEDRO/16TH VERNON Departmenj OCA Number RMS Juris
,
LAPD VPD CR20141940 CA0197300
VPD PEREZ,NICK *DSAM 14:05:08 14:50:07
20141018813
RPT 10/22/2014 14:56:28
1015 FU 709 9TH ST.VERNON
VPD PEREZ,NICK *DSAM 14:56:41 16:45:49
VPD ENCINAS,ANTH05D35 14:56:41 17:42:11
20141018815
1012312014 02:05:51 Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/22/2014
Jurisdiction: VERNON Last Date: 10/22/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Deli Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018815
RPT 10/22/2014 15:40:42 T-MOBILE(877)653-7911 Departmem OCA Number RMS Juris
901T 4310 BANDINI BL,VERNON VPD CR20141941 CA0197300
VPD NEWTON,TODD *200 15:41:22 15:46:49 17:19:17
VPD ESCOBEDO,ALEM11 16:45:42 17:10:40
VPD ZAPIEN,DAVID 2S2 15:46:56 17:00:32
VPD STEVENSON,KENK92 16:17:51 17:10:43
20141018826
RPT 10/22/2014 20:33:36 TAKAOKYA
20002R 5600 BICKETT,VERNON Department Number RMS Juris
CR2
VPD CR20141942 CA0197300
VPD VALENZUELA,FEI*1L12 20:34:39 20:35:56
VPD HERNANDEZ,MIG1 L11 20:38:56 20:46:53 21:35:44
VPD CERDA,PAUL,JR 1L8 20:36:04 20:36:17 20:38:41
1012312014 02:05:51 Page 2 of 2
VERNON POLICE DEPARTMENT
Calf Log Report Type All Unit Times and Location with OCA 's
First Date: 10/23/2014
Jurisdiction: VERNON Last Dale: 10/23/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018851
SUP 10/23/2014 10:54:50
140 4305 S SANTA FE AV,VERNON
VPD GAYTAN,LORENZ*M2 10:55:10 11:02:59
VPD VELASQUEZ,RIC12STOF 11:18:40 11:18:47
20141018852
RPT 10/23/2014 11:09:09
VI TRAFFIC STOP SLAUSON AV//SANTA FE,VERNON Departmem OCA Number RMS Juris
VPD CR20141943 CA0197300
CITE
VPD GAYTAN,LORENZ*M2 11:09:09 11:29:29
20141018854
RPT 10/23/2014 11:46:11
503R 2535E 28TH VERNON Departmem OCA Number RMS Juris
,
VOID VPD CR20141944 CA0197300
VPD VASQUEZ,LUIS *21-12 11:50:35 11:50:45 11:54:19 14:39:45
20141018858
RPT 10/23/2014 13:38:33
TRAFFIC STOP 5975 SANTA FE,VERNON Departmem CR2 Number RMS Juris
VI VPD R20141945 CA0197300
CITE
VPD GAYTAN,LOREN2*M2 13:38:33 13:58:45
20141018859
CITE 10/23/2014 14:01:19
S Juris
VI TRAFFIC STOP SANTA FE//RANDOLPH,VERNON DeDparlmem O 200 419 her �97300
RPT M2
VPD GAYTAN,LOREN2*M2 14:01:19 14:34:51
20141018866
10/24/2014 06:07:0E Page 1 of 2
VERNON POLICE DEPARTMENT
Call-Log Report Type All Unit Times and Location with OCA Is
First Date: 10/23/2014
Jurisdiction: VERNON Last Date: 10/23/2014
Call Number Disp Ten Received Caller
Code Complaint Address En' Time
Den Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018866
NRD 10/23/2014 15:54:14
VI 902T CUDAHY//DISTRICT,VERNON Departmem OCA Number RMS Juris
VPD CR20141947 CA0197300
CITE
RPT
VPD ESCOBED0,ALE)(*2L11 15:56:33 15:56:36 15:58:08 17:03:36
VPD GAYTAN,LOREN2M2 15:58:31 15:59:08 16:58:56
20141018875
RPT 10/23/2014 19:55:35 T-MOBILE(877)653-7911 Departmenj OCA Number RMS Juris
PAPD LEONIS BL//SOTO,VERNON VPD CR20141948 CA0197300
VPD VALENZUELA,FEI"1Lll 19:57:57 19:58:26 20:04:42
VPD LANDA,RAFAEL 11-12 20:47:55 21:11:13
VPD RAMOS,JOSE 1 L8 19:57:59 19:58:28 20:04:44
VPD VANOVER,DONAIK91 20:04:39 21:11:13
1012412014 06:07:0f Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/24/2014
Jurisdiction: VERNON Last Dale: 10/24/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018887
RPT 10/24/2014 06:00:54 PONTRELLI LARICCHIA
459VR 6080 MALBURG WY,VERNON Departmem CR24141949 OCA Number CA01A01 ✓uric
VPD R297300
VPD VALENZUELA,FEI*1 L11 06:05:02 06:12:49 06:33:38
20141018907
CITE 10/24/2014 13:08:16
TRAFFIC STOP S SANTA FE AV//57TH,VERNON Departmem OCA Number RMS Jur0
VI VPD CR20141950 CA0197300
RPT
VPD GAYTAN,LOREN2*M2 13:08:16 13:30:06
20141018908
CITE 10/24/2014 13:35:28
uris
VI TRAFFIC STOP SLAUSON AV//SANTA FE,VERNON PDDartmem C 20 Number C 0197300
RPT
SRVD
VPD GAYTAN,LORENZ*M2 13:35:28 14:10:04
20141018910
1015 10/24/2014 14:22:13
RPT WARRANT 4305 S SANTA FE AV,VERNON
VPD ONOPA,DANIEL *5D34 14:22:13 16:15:31
VPD ENCINAS,ANTH05D35 14:47:12 16:15:32
20141018912
CITE 10/24/2014 14:48:40
uris
VI TRAFFIC STOP ALAMEDA//VERNON,VERNON DPDDartmeni C 20 Number
9 2 e1 0197300
RPT
VPD STEVENSON,KEN*K92 14:48:40 15:21:57
VPD GAYTAN,LOREN2M2 14:52:46 15:21:57
20141018918
1012512014 06:29:3L Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/24/2014
Jurisdiction: VERNON Last Date: 10/24/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018918
CITE 10/24/2014 16:22:25
TRAFFIC STOP E 57TH//SANTA FE AV,VERNON Departmem OCA Number RMS Jur0
VI VPD CR20141953 CA0197300
VPD GAYTAN,LORENZ'M2 16:22:25 16:38:23
20141018920
CITE 10/24/2014 18:00:56
VI TRAFFIC STOP S DISTRICT BL//ATLANTIC BL,VERNON VVPeDartmen� CR20OCA 4 Number CAO 97300
VPD GAYTAN,LORENZ"M2 18:00:56 18:40:35
20141018929
CITE 10/24/2014 21:47:27
VI TRAFFIC STOP ALAMEDA//21 ST,LOS ANGELES DeDpartmem CR20141955 Number CCAO 97300
VPD RAMOS,JOSE "1 L9 21 A728 22:44:16
VPD LANDA,RAFAEL 1 L11 22:09:45 22,44:16
10/25/2014 06:29:3L Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/25/2014
Jurisdiction: VERNON Last Date: 10/25/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Conti)
20141018937
RPT 10/25/2014 00:19:03
uris
CITY 901T 6011 MALBURG WY,VERNON DPDDartmem O 200 419 6 Number 97300
VPD LANDA,RAFAEL *11-11 00:19:04 01:21:54
VPD VALENZUELA,FE11L10 00:19:15 00:19:16 00:26:44 01:08:02
VPD HERNANDEZ,MIG1 L12 00:26:55 01:21:54
VPD RAMOS,JOSE 1 L9 00:47:24 01:08:00
VPD ESTRADA,IGNAC11 S1 00:42:10 01:12:46
20141018953
RPT 10/25/2014 09:48:36
927 BANDINI BL H SOTO.VERNON Departmem CR2 Number RMS Juris
VPD R20141957 CA0197300
VPD CR20141958 CA0197300
VPD VILLEGAS,RICHA*21-10 09:49:16 10:25:17 12:58:31
VPD VASQUEZ,LUIS 21-9 10:25:19 15:53:51
VPD SANTOS,DANIEL 2S2 11:40:35 15:33:44
VPD VELASQUEZ,RIC12STOF 12:01:08 12:32:53
VPD MARTINEZ,GABR5D31 12:34:53 20:54:20
VPD ONOPA,DANIEL 5D34 11:58:41 12:25:49 18:57:35 20:54:19
VPD ENCINAS,ANTH05D35 12:35:01 20:54:19
VPD PEREZ,NICK DSAM 12:34:49 20:54:20
VPD STEVENSON,KENK92 09:49:18 10:25:29 15:33:34
20141018958
RPCB 10/25/2014 11:42:03 UNIBEST Departmem OCA Number RMS Juris
ADV 459 2833 LEONIS BL,VERNON S/A 311 VPD CR20141959 CA0197300
RPT
VPD VILLEGAS,RICHA*21-10 13:31:37 13:37:28 14:51:25
20141018965
RPT 10/25/2014 16:44:17
273.5R 4420 E DISTRICT BL,VERNON Departmem OCA Number RMS Juris
VPD CR20141960 CA0197300
1012612014 01:07:01' Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/25/2014
.Jurisdiction: VERNON Last Date: 10/25/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018965
RPT 10/25/2014 16:44:17
273.5R 4420 E DISTRICT BL,VERNON Department OCA Number RMS Ju00
VPD CR20141960 CA0197304
VPD VELASQUEZ,RICI'2STOF 16:45:29 16:45:29 16:45:30 19:41:27
VPD ONOPA,DANIEL 5D34 18:57:39 19:41:14
20141018973
1098 10/25/2014 20:55:54
1015 DET 428 42ND PL, LOS ANGELES
VPD ENCINAS,ANTHO"5D35 20:55:54 21:05:47 22:50:23
VPD CERDA,EUGENIO11-12 21:37:18 22:19:39
VPD MARTIN EZ,GABR5D31 20:56:26 21:05:47 22:50:23
VPD ONOPA,DANIEL 5D34 20:56:10 20:56:05 22:35:28
VPD PEREZ,NICK DSAM 20:56:35 21:05:47 22:50:23
1012612014 01:07:0. Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/2612014
Jurisdiction: VERNON Last Date: 10/26/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141018992
1015 10/26/2014 08:59:36
WRNTSVC 6316 STAFFORD AV, HUNTINGTON PARK S/A F Departmem OCA Number RMS Juris
VPD CR20141961 CA0197300
VPD VASQUEZ.LUIS/V*2W8 08:59:36 09:31:28
20141018993
1015 10/26/2014 09:32:34
WRNTSVC 6336 ARBUTUS ST,HUNTINGTON PARK
VPD VASQUEZ,LU IS/V*2W8 09:32:34 09:38:49 13:06:59
20141018994
1015 10/26/2014 10:05:46
uds
RPT 2W8 WRNTSVC 3137 FLOWER ST, HUNTINGTON PARK DPDDartmem CR200OCA 41Number RMS
0197300
VPD VASQUEZ,LU IS/V*2W8 10:05:46 10:09:09 10:51:54
20141019004
RPT 10/26/2014 14:41:41 VERIZON WIRELESS 800 451 5242 4 Departmem OCA Number RMS Juris
245 E 37TH//SOTO,VERNON VPD CR20141963 CA0197300
VPD ESCOBEDO,ALEY*2L8 14:44:35 14:46:34 15:04:28
VPD HERNANDEZ,EDV2L11 14:47:39 15:27:02
VPD DOCHERTYWICH21-12 14:47:30 14:51:52 15:47:25
VPD VASQUEZ,LUIS/V2W8 14:47:11 15:04:31
10/27/2014 03:50:31 Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/27/2014
Jurisdiction: VERNON Last Date: 10/27/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141019047
RPT 10/27/2014 08:25:22
CKOK LPR S SOTO//26TH,VERNON DPDartment O 200 Number c 019 300
is
VREC
VPD MOSCOSO,CHRI:*2L11 08:27:45 08:25:22 08:42:53
VPD HERNANDEZ,EDV2L12 08:45:04 09:07:24
VPD VILLEGAS,RICHA2L9 08:26:12 08:31:44 08:47:51
VPD ZAPIEN,DAVID 2S2 08:26:33 08:27:23 09:06:27
VPD MARTINEZ,GABR5D31 08:29:03 09:07:25
20141019054
RPT 10/27/2014 09:25:54 EMA TEXTILE
484R 2947E 44TH,VERNON Department OCA Number RMS Juris
VPD CR20141965 CA0197300
VPD VILLEGAS,RICHA*2L9 09:28:56 09:31:56 09:53:49
20141019060
RPT 10/27/2014 11:24:22 US GROWERS Department OCA Number RMS Juris
REPO REPO 3141 E 44TH,VERNON VPD CR20141966 CA0197300
VPD RECORDS BURE/*RECD 12:31:36 12:33:20
1012812014 01:21:1: Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/28/2014
Jurisdiction: VERNON Last Date: 10/28/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141019094
RPT 10/28/2014 00:40:44 CULENARY BROWN
594R 3280E 44TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141967 CA0197300
VPD RAMOS,JOSE *1 L11 00:43:36 00:43:57 00:47:17 01:24:46
20141019106
VS 10/28/2014 08:29:52
VCK E 28TH//SANTA FIE AV,VERNON Department OCA Number RMS Juris
VPD CR20141968 CA0197300
VPD MOSCOSO,CHRI:*2L12 08:29:52 09:00:53
20141019112
RPT 10/28/2014 11:09:31
PDO ANDERSON//2ND,VERNON Department OCA Number RMS Juris
VPD CR20141969 CA0197300
VPD RECORDS BURET*RECD 11:12:03 11:18:06
20141019122
RPT 10/28/2014 14:48:37
166R 4200 S ALAMEDA,VERNON Department OCA Number RMS Juris
VPD CR20141970 CA0197300
VPD MOSCOSO,CHRI:*2L12 14:50:15 14:53:37 16:10:41 16:56:33
20141019137
RPT 10/28/2014 21:07:35
FOUND 2600 E 28TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141971 CA0197300
VPD VANOVER,DONAI*K91 21:07:35 21:26:52
20141019140
RPT 10/28/2014 21:19:08 EVELYN
902T S ATLANTIC BL//BANDINI BL,VERNON Departmem OCA Number RMS Juris
VPD CR20141972 CA0197300
VPD ZOZAYA,OSCAR *1 L11 21:20:23 21:24:14 21:28:14 22:42:10 21:54:30
20141019144
1012912014 00:53:5L Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/28/2014
.jurisdiction: VERNON Last Date: 10/28/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141019144
RPT 10/28/2014 21.59:34
SRVD TRAFFIC STOP 5525 S SANTA FE AV,VERNON VPD
CR2 Number1973RMS Ju00
VPi7 CR24141973 CA0197304
CITE
Vl
VPD CERDA.PAUL,JR "11-9 21:5934 22:48:11
VPD RAMOS,JOSE 11-10 22:04:25 22:00:48 22:03:53 22:47:35
VPD CERDA,EUGENIO11-12 22-22:39 22:47:34
10/29/2014 00:53:5L Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/29/2014
Jurisdiction: VERNON Last Date: 10/29/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Den Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141019159
RPT 10/29/2014 07:09:13 HPPD Departmem OCA Number RMS Juris
20001 R RANDOLPH//BOYLE AV,VERNON VPD CR20141974 CA0197300
VPD ESCOBEDO,ALEX*2L11 07:11:00 07:11:02 07:28:51 08:12:16
VPD MOSCOSO,CHRI:2L8 07:24:52 07:46:46
20141019160
CITE 10/29/2014 07:44:00
VI TRAFFIC STOP E 25TH//ALAMEDA,VERNON Departmem OCA Number Juris
VPD CR20141975 CA01A01 97300
VPD GAYTAN,LOREN2*21-12 07:44:00 08:12:09
20141019162
CITE 10/29/2014 08:16:04
TRAFFIC STOP E 27TH//SANTA FE AV,VERNON Departmem CR2 Number RMS Juris
VI VPD R20141976 CA0197300
VPD GAYTAN,LOREN2*21-12 08:16:04 08:36:12
20141019177
RPT 10/29/2014 11:01:41 SK TEXTILES
GTAR 2938E 54TH,VERNON Department OCA Number RMS Juris
VPD CR20141977 CA0197300
VPD NEWTON,TODD *M1 11:09:11 11:09:12 11:13:40 11:36:12
20141019202
CITE 10/29/2014 16:17:39
VI TRAFFIC STOP S SANTA FE AV//55TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141978 CA0197300
VPD GAYTAN,LOREN2*21-12 16:17:39 16:44:29
20141019210
RPT 10/29/2014 17:55:38 JUST IN TIME Departmem OCA Number RMS Juris
GTAR 6152 S BOYLE AV,VERNON VPD CR20141979 CA0197300
VPD ESCOBEDO,ALE)'*2L11 17:59:36 18:05:57 18:43:26
20141019217
RPT 10/29/2014 20:59:37 HUXTABLES KITCHES
484R 2100E 49TH,VERNON Departmem OCA Number RMS Juris
VPD CR20141980 CA0197300
1013012014 00:43:5i Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/29/2014
Jurisdiction: VERNON Last Date: 10/29/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141019217
RPT 10/29/2014 20:59:37 HUXTABLES KITCHES
484R 2100E 49TH,VERNON Departmen� OCA Number RMS Juris
VPD CR20141980 CA0197300
VPD CHAVEZ,CELEST*1L12 21:00:32 21:09:58 21:25:08 21:41:04
VPD VANOVER,DONAIK91 21:25:38 21:25:40
20141019219
ASST 10/29/2014 22:08:17 CITY OF VERNON
VOID MISPR 4305 S SANTA FE AV,VERNON VPDartmenr OCA
41 Number CA0197300
VPD CHAVEZ.CELEST*1 L12 22:16:31 22:16:33 22:24:52 00:26:08
20141019220
RPT 10/29/2014 22:10:09 AMERIPRIDE
484R 5920 ALCOA AV,VERNON Departmenj Number RMS Juris
CR2
VPD CR20141981 CA0197300
VPD VALENZUELA,FEI*1L11 22:13:14 22:15:55 22:17:18 23:03:29
VPD CERDA,PAUUR 11-10 22:13:17 22:15:57 22:16:45 22:22:15
VPD CERDA,EUGENIO11-9 22:17:16 22:21:17
1013012014 00:43:51 Page 2 of 2
VERN.ON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA 's
First Date: 10/3012014
Jurisdiction: VERNON Last Date: 1013012014
Call Number Disp Ten Received Caller
Code Comolaint Address
Dew offircer unit T)i-50atrh Enroute OnSeene Depart Arrive Remove Camp
20141019233
RPT 10130f2014 08:26 27
VI TRAFFIC STOP 3165 E SLAUSON AV,VERNON VPparfinerr� CCR20141983eT 0197300
CITE
VPD GAYTAN,LORENZ*M2 08:30:06 08:56:55
VPD PEREZ,NICK 2S2 08:40:11 08:56:57
20141019234
1098 10/3012014 08:30:59
RPT DIET 14733 FLEYNN, LA PUENTE
1015
VPD ENCINAS,ANTHO*5D35 08-31:12 08:30:59 10:59:20
VPD ONOPA,DANIEL 51D34 08:31:10 08:31:07 10:59i20
20141019238
CITE 10/30/2014 09:36:42
Juris
VI TRAFFIC STOP E VERNON AV lI SANTA FE AV,VERNON DPDartmem CR20141 84 er �97300
VPD GAYTAN,LORENZ*M2 09:38:07 10-10.38
VPD NEWTON,TODD M1 09:40:25 10.00:28
20141019246
CITE 10/30/2014 10:56:37
VI TRAFFIC STOP S SANTA FE AV//58TH,VERNON DPDartmenl CR20141 85 OCA Number CA01
VPD GAYTAN,LORENZ*M2 10:56:37 11:16:07
20141019251
VREC 10/30/2014 12:54:40
REC E 54TH//BICKETT,VERNON
VPD VASOUEZ,LUIS *2L11 12:54-40 14:00:49
20141019263
CITE 10/30/2014 15:50:18
VI TRAFFIC STOP E 57TH 1/SANTA FE AV,VERNON DPDartmenl C 2014Number8 R AO 97300
VPD GAYTAN,LORENZ*M2 15:51.43 16:19:08
10/31/2014 00:57:27 Page I of I
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/31/2014
Jurisdiction: VERNON Last Date: 10/31/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141019275
RPT 10/31/2014 00:09:23
20002 PACIFIC BL//SANTA FE AV,VERNON Departmem OCA Number CMS Juris
VI VPD CR20141989 CA0197300
1015
VPD VALENZUELA,FEI*l L1 00:09-59 00:10:12 00:13:23 03:49:35
VPD CHAVEZ,CELEST 1 L2 00:12:27 00:17:33 01:29:22
VPD LANDA,RAFAEL 1 L3 00:30:29 03:14:36
VPD ESTRADA,IGNAC11 S 1 00:29:55 01:46:54
VPD VANOVER,DONAIK91 00:10:00 00:10:13 00:17:14 01:43:06
20141019278
RPT 10/31/2014 04:38:58 HUXTABLES KITCHEN Departmem OCA Number RMS Juris
484R 2100 E 49TH,VERNON VPD CR20141990 CA0197300
VPD VANOVER,DONAI*K91 04:40:34 04:41:05 04:41:22
VPD VALENZUELA,FEIILI 04:41:25 04:46:18 05:06:56
20141019288
RPT 10/31/2014 08:32:27
Departmem OCA Number RMS Juris
VI 902T SEVILLE AV//45TH,VERNON VPD CR20141991 CA0197300
VPD DOCHERTY,MICH*2L12 08:34:42 08:43:51 10:10:15
20141019297
1098 10/31/2014 10:21:02 MARIO Departmem OCA:Number RMS Juris
RPT 902T E 46TH//PACIFIC BL,VERNON VPD CR20141992 CA0197300
VPD DOCHERTY,MICH*2L12 10:23:56 10:32:54 11:36:22
VPD VASQUEZ,LUIS 21-8 10:29:29 10:30:52 11:22:59
VPD STEVENSON.KENK92 10:24:11 10:27:21 11:36:23
20141019321
1015 10/31/2014 23:05:18 Departmem OCA Number RMS Juris
RPT PATCK 3221 E 46TH,VERNON VPD CR20141993 CA0197300
VPD CHAVEZ,CELEST*1L3 23:09:15 23:14:35 01:07:14
Page 1 of 2
11/01/2014 04:50:2E
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA Is
First Date: 10/31/2014
Jurisdiction: VERNON Last Date: 10/31/2014
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20141019321
1015 10/31/2014 23:0518
Juris
RPT PATCK 3221 E 46TH,VERNON PDartmem CR20141 93 OCA Number �97300
VPD VALENZUELA,FE11L1 23:25:08 23:25:10 23:27:59 00:20:36
VPD RAMOS,JOSE 1 L2 23:25:09 23:25:11 23:28:00 00:18:02 01:09:36
VPD GRAY,BRANDON 1S1 23:19:18 23:19:19 23:28:07 01:07:17
11/01/2014 04:50:2E Page 2 of 2
A. RECEIVED
n�►'E�
NOV 10 2014
RECEIVED
'•°�L*Lr°�``' CITY ADMINISTRATION
NOV 12 2014 STAFF REPORT
CITY CLERK'lWhMUNITY SERVICES & WATER DEPARTMENT
DATE: November 5,2014
TO: Honorable Mayor and City Council
PREPARED BY: Anthony Zarate,Permit Technician
J
APPROVED BY: Samuel Kevin Wilson,thrector Public Works,Water&Development Services
RE: OCTOBER 2014 BUILDING DEPARTMENT REPORT
Enclosed herewith is the Monthly Building Report for October 2014.Thank you.
City of Vernon
Building Department
..,,,xo•"'e Monthly Report-Prior Year Comparison - October, 2014
Type Value # of Permits
Demolition $3,500.00 1
Electrical $339,570.00 15
Industrial - Remodel $2,449,000.00 11
Mechanical $209,000.00 6
Miscellaneous Permit $768,204.00 12
Plumbing $151,389.00 6
Roofing $13,950.00 1
October 2014 TOTALS $3,934,613.00 52
PREVIOUS MONTHS TOTAL $46,286,732.00 514
YEAR TO DATE TOTAL $50,221,345.00 566
October 2013 TOTALS $2,578,309.00 60
PREVIOUS MONTHS TOTAL $35,943,476.00 525
PRIOR YEAR TO DATE TOTAL $38,521,785.00 585
'0'0/0P
Sarn,19Kken Wilson
Director of Public Works,Water&Development Services
�• City of Vernon
T
Building Department
Major Projects for the Month of October 2014
Project Address Tenant Description Job Value
Industrial-Remodel
3855 Soto St Farmer John Demo&replacement of freezer floor 90,500.00
APN 6302-020-059
5970 Alcoa Ave Ofi Markesa Insulated metal wall&ceiling panels, 85,000.00
APN 6310-027-039 modify exist.Stair,structural
modifications to roof framing.
2575 Santa Fe Ave Circle K Walking cooler and freezer 25,000.00
APN 6302-008-010
2424 26th St Jacob Supplies,Inc. Two new offices inside warehouse.Office 40,000.00
APN 6302-004-015 A 725 sq.ft.Office B 1754 sq.ft.
5601 Bickett St Katie K Inc. Add new office and rec.room at inside 90,000.00
APN 6310-015-036 existing mfg.building
3294 26th St Soex Build 3000 sq of mezzanine 60,000.00
APN 6303-002-021
3305 Bandini Blvd Natures Produce T.I.Coolers 1,800,000.00
APN 6303-001-005
3336 Fruitland Ave Jobbers Meat Packing,Co.,Inc. New cooler 212,000.00
APN 6310-002-015
1912 Vernon Ave TI for 1st floor(5,400) 30,000.00
APN 6308-013-015
9 Record(s) $2,432,500.00
Miscellaneous Permit
2520 Chambers St Millenium Products Equipment Filed with#89890 218,000.00
APN 6308-008-011
2717 Indiana St Exide Piping support bridge and foundation 50,000.00
APN 5243-022-009
5000 Pacific Blvd Whole Foods Market Foundation permit only 50,000.00
APN 6308-003-019
2717 Indiana St Exide Installation of RTO equipment 50,000.00
APN 5243-022-009 foundations approx.350 SF inside
building
5580 Alameda St H&N Foods Int Storage rack installation -- Sprinkler 287,604.00
APN 6308-017-039 system design is.30/2600 and 1 level of in
rack sprinklers-multi rows racks
3100 44th St Sas Textiles Knitting machinery enclosures 60,000.00
APN 6303-016-005
1890 25th St Vacant Demolition and removal of abandoned 30,000.00
APN 6302-009-039 concrete building slab and asphalt
paving-diversion(weight)totals of all
7 Record(s) S745,604.00
16 Permits Total V [nation: $3,178,104.00
Samuel Ze'viiXilson
Director of Pdblic Works,Water&Development Services
Page 1 of 1
CITY OF VERNON
BUILDING DEPARTMENT
CERTIFICATES OF OCCUPANCY (NEW BLDGS.)
MONTH OF OCTOBER 2014
NONE
A/ -
Samuel Kcv son
Director of Public Works, Water& Development Services
CITY OF VERNON
BUILDING DEPARTMENT
DEMOLITION PERMITS
MONTH OF OCTOBER 2014
Steve Kelsler
3636 26TH Street
Inside Redevelopment Area
600 sq. ft.
-x//
Samuel Kev� i n
Director of ublic Works, Water & Development Services
CITY OF VERNON
BUILDING DEPARTMENT
STATUS OF CERTIFICATES OF OCCUPANCY REQUESTS
MONTH OF OCTOBER 2014
REQUEST FOR INSPECTION 13
APPROVED 17
PENDING 180
TEMPORARY OCCUPANCIES 19
Samuel Ke=bficc
it
Director of Works, Water& Development Services
City of Vernon
Certificate of Occupancy - Applications
October 2014
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
Certificate of Occupancy
COO-003-713 2834 46th St Plates&Beyond Warehouse general merchandise 689.00 10,000
APN 6303-022-001
COO-003-715 2301 38th St G B Y Corp. Fabric cut&sew garments 300.00 5.000
APN 6302-014-016
COO-003-716 1955 48th St Kelly Toys Distr.of stuffed toys 689.00 25,760
APN 6308-014-025
COO-003-717 2465 Vernon Ave A D Cutting Service Inc. Garment cutting 689.00 31,680
APN 6308-006-011
COO-003-718 2713 Bonnie Beach PI Alternative Denim Works Llc Commercial laundry 689.00 13,500
APN 5243-020-010
COO-003-719 3653 Sierra Pine Ave Ms2 Technologies,LLC Warehouse general merchandise 689.00 23,635
APN 6303-002-012
COO-003-720 4730 26th St Tile Tech Pavers Tile products whse and distr. 689.00 U00
APN 6332-001-004
COO-003-721 4700 48th St Fabis Cutting service 300.00 10,260
APN 6304-015-007
COO-003-724 3130 Leonis Blvd Anaya's Cutting,Inc. Garment cutting room 815.00 77,742
APN 6303-025-009
COO-003-725 1901 55th St S N J Corporation Cutting of garments 689.00 33,620
APN 6308-016-027
COO-003-726 2848 54th St Tavares Cutting,Inc Garment cutting service 669.00 8,000
APN 6310-010-012
11/04/2014 3:46 pm Page 1 of 2
Q:\VemonPennils\VERN_IstPennits_CofO rpt
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
COO-003-727 2910 Alameda St Epic Image,Inc. Silk screen printing 689.00 9,200
APN 6302-011-017
COO-003-728 3003 Leonis Blvd Specialty Co Pack LLC Food processing plant 689.00 22,000
APN 6303-021-010
13 Record(s) Totals for Certificate of Occupancy: $8,305.00 280,197
13 Permits Total Fees Paid: $8,305.00
Total Valuation: $0.00
11/04/2014 3:46 pm Page 2 of 2
Q:%VemonPennits%VERN IstPermits_cafO rpt
City of Vernon
Certificate of Occupancy - Issued
October 2014
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
Certificate of Occupancy
10/01/2014 COO-003-204 2713 Bonnie Beach PI Pacific Blue Wash House,Inc Industrial uselcommercial laundry 220.00 13,500
APN 5243-020-022
10/01/2014 COO-003-329 3259 46th St Hansen And Clark Corporation Dba Premier Floodi Manufacturing of hardwood floors 220.00 14,000
APN 6303.016-001
1010112014 COO-003-393 4339 Fruitland Ave Night Star Transportation,Inc. Office use 200.00 200
APN 6304-026-009
1010112014 C00.003.432 2459 Vernon Ave Cal-York,LLC Dba Cal-York Distribution Repair of consumer electronics 210.00 11,420
APN 6302-018-017
10/01/2014 COO-003-576 2485 Vernon Ave Cali USA Manufacturing of garments 200.00 9.448
APN 6302-018-017
10/0112014 COO-003-585 4555 Everett Ave Final Touch Collection Inc Dba Ann&J Concept Manufacturing of garment 325.00 34.600
APN 6304-022-022
1 010 112 0 1 4 COO-003-677 Mao 26th St M-Textile Corporation Dba Goodies Warehousing of garments 81500 87,400
APN 6303-001-004
1 0101/2 0 1 4 COO-003-679 2021 38th St Noah Textile,Inc. Warehousing of textile 300.00 2,893
APN 6302-012-010
1 010 6/201 4 COO-003-382 4395 Ayers Ave Rom America,Inc. Warehousing of food products 280.00 25,500
APN 6304-001-009
101OW2014 COO-003-020 2300 52nd St LLC,Denim-Tech, Manufacturing of garments/laundry-dye 370.00 43.202
APN 6308-016-049
1010612014 COO-003-044 2401 27th St Design Concepts Inc. Manufacturing of fumiturelrefabricating 205.00 11.000
APN 6302-004-017
11/04/2014 3:48 pm Page 1 of 2
Q:lVemonPermits%VERN_IstPermrls Cofo rpt
Issued Permit No. Project Address Tenant Description Fees Paid Square Feet
10/08/2014 COO-003-688 2021 48th St Lighting Spot 26 Warehousing of electric supplies 23000 136,344
APN 6308-014-025
10/09/2014 COO-003-607 5080 Alameda St Damo Textile Inc.Dba Damo Clothing Warehousing of garments 38000 45,040
APN 6308-015-052
10/22/2014 COO-003-068 2485 Vernon Ave Lito's Cuffing Service Garment manufacturing-cutting of garments 200.00 8,026
APN 6302-018-017
10/22/2014 COO-003-351 4731 Fruitland Ave Catwalk To Sidewalk Inc. Dba Robin K Manufacturing,design and warehousing of 535.00 76.560
APN 6304-013-024 garments
10/29/2014 COO-003-663 4383 Fruitland Ave Ace Collection,Inc. Manufacturing of textiles 330.00 35,239
APN 6304-026-002
10/30/2014 COO-003-711 2910 Alameda St Project One Apparel,Inc. Manufacturing of garments 689.00 20,800
APN 6302-011-017
17 Record(s) Totals for Certificate of Occupancy: $5,709.00 575,172
17 Permits Total Fees Paid: $5,709.00
Total Valuation: $0.00
11/04/2014 3:48 prn Page 2 of 2
0:\VemonPennits\VERN_IstPennits_CofO rpt
OfVeRECEIVED
w� NOV 10 2014
CITY ADMINISTRATION
STAFF REPORT
PUBLIC WORKS, WATER AND DEVELOPMENT SERVICES
DATE: November 18,2014
TO: Honorable Mayor and City Council
PREPARED BY: Vincent A.Rodriguez,Public Works Project Coordinator
APPROVED BY: Samuel Kevin Wilson, Director of Public Works, Water and Development
Services
RE: Acceptance of Work of All American Asphalt regarding Contract No. CS-
0487—Labor and Equipment for Placement of Type H (REAS) Slurry Seal
for the City Rubberized Slurry Seal Phase III Project
Recommendation
It is recommended that the City Council:
1. Find that this project and acceptance of the project work as proposed in this staff
report is categorically exempt under the California Environmental Quality Act
(CEQA) in accordance with Section 15301, Existing Facilities, part (c), existing
highways and streets, because the project is merely to repair existing streets; and
2. Accept the work of All American Asphalt,for the Labor and Equipment for
Placement of Type II(REAS) Slurry Seal Project,Contract No. CS-0487.
Background
On August 19,2014,the Public Works,Water and Development Services Department
obtained City Council approval to ratify the advertisement for bids for Labor and Equipment for the
placement of the Rubberized Emulsion Aggregate Slurry(REAS) Seal, surface preparation,taping
(protection)of the manholes and valve covers, sweeping of the pavement prior to the laydown,
placement of the temporary striping tabs and any other work that was necessary for a complete job.
This project was split into two separate contracts,the other being Contract CS-0025,Citywide
Slurry Seal(REAS)Phase III which was for the purchase of the slurry material. The work has been
completed in accordance with the project specifications and it is recommended that the work be
accepted.
Fiscal Impact
On September 2, 2014, the "Labor and Equipment for Placement of Type II (REAS)
Slurry Seal Project (Contract CS-0487)" was awarded to All American Asphalt for an amount
not to exceed $66,123.00. The project was completed at budgeted cost. It is recommended that
the project be accepted and that the five percent (5%) retention of$3,306.15 be paid thirty-five
(35) days after the recordation of the Notice of Completion, except such amounts as are required
by law to be withheld by properly executed and filed notices to stop payment, or as may be
authorized by the contract to be further retained.
��1�310J111� .F". . RECEIVED
301JJOS
NOV 10 2014
tIOZ I T AON
�•`' CITY ADMINISTRATION
STAFF REPORT , G
PUBLIC WORKS, WATER AND DEVELOPMENT SERVICES
DATE: November 18,2014
TO: Honorable Mayor and City Council
PREPARED BY: Vincent A.Rodriguez,Public Works Project Coordinator
APPROVED BY: Samuel Kevin Wilson, Director of Public Works, Water and Development
Services
RE: Acceptance of Work of Petrochem Manufacturing, Inc. regarding Contract
No. CS-0025 — Supply and Delivery of Slurry Material for the Citywide
Rubberized Slurry Seal,Phase III Project
Recommendation
It is recommended that the City Council:
1. Find that this project and acceptance of the project work as proposed in this staff
report is categorically exempt under the California Environmental Quality Act
(CEQA) in accordance with Section 15301, Existing Facilities, part (c), existing
highways and streets, because the project is merely to repair existing streets; and
2. Accept the work of Petrochem Manufacturing,Inc.,for the Supply and Delivery of
Slurry Material,in accordance with Contract No. CS-0025.
Background
On September 2,2014,the Public Works,Water and Development Services Department
obtained City Council approval to enter an agreement with Petrochem Manufacturing,Inc.,for the
Supply and Delivery of Slurry Material for the Citywide Slurry Seal Phase III Project,Contract CS-
0025.
The City of Vernon piggybacked onto an existing contract between the City of Los
Angeles and Petrochem Manufacturing, Inc., ("PMI"). The City's use of an existing contract
from another public agency to enter into its own contract with the same vendor and equal terms
and conditions (known as piggybacking) is expressly authorized by Vernon Municipal Code
§ 2.1712(A)(5), and may be used in lieu of a separate competitive bidding process. The City of
Los Angeles used a competitive bidding process to obtain material and delivery cost from PMI
that are at rates substantially lower than Vernon could obtain if it were to complete the traditional
competitive bidding process itself.
This project was split into two separate contracts,the other being Contract CS-0487, Labor
and Equipment for Placement of Type II(REAS)Slurry Seal. The work has been completed in
accordance with the project specifications and it is recommended that the work be accepted.
Fiscal Impact
The estimated budget for the Purchase and Delivery of Slurry Material for the "Citywide
Slurry Seal Phase III Project", Contract CS-0025 was at an amount not to exceed $125,000.00.
The project was completed under budget for a total of$119,118.39. It is recommended that the
project be accepted and that the five percent (5%) retention of$5,955.92 be paid thirty-five (35)
days after the recordation of the Notice of Completion, except such amounts as are required by
law to be withheld by properly executed and filed notices to stop payment, or as may be
authorized by the contract to be further retained.
i pF V
RECEIVED
RECEIVED
NOV 13 2014 •��;_ „o�` °�' NOV 10 2014
CITY CLERK'S OFFICE STAFF REPORT CITYADMINISTRATI
PUBLIC WORKS, WATER & DEVELOPMENT SERVICES
DATE: November 18,2014
TO: Honorable Mayor and City Council
PREPARED BY: Lissette Melendez,Associa a Engineer
APPROVED BY: Samuel Kevin Wilson,Director of Public Works,Water&Development Services
RE: Electrical Easement—3305 Bandini Boulevard
Recommendation
It is recommended that the City Council:
1. Find that the acceptance of the Electrical Easement proposed in this staff report is
categorically exempt under the California Environmental Quality Act (CEQA) in accordance
with CEQA Guidelines Section 15061(b) (3), the general rule that CEQA only applies to
projects that may have an effect on the environment; and
2. Accept the Electrical Easement, attached to this staff report, and authorize the Mayor to
execute said document.
Background
The Department has received fully executed Electrical Easement by Dedeaux Properties, LLC for
the property located at 3305 Bandini Boulevard, assessor's parcel number 6303-001-015. The
property at the above mentioned location is being redeveloped and the easement is for the
installation and maintenance of City owned electrical conduit and equipment serving the property.
The easement has been reviewed and approved by the Gas & Electric Department and has been
approved as to form by the City Attorney's Office.
Fiscal Impact
Acceptance of the proposed Electrical Easement has no fiscal impact.
SKW:lm
Attachment
RECORDING REQUESTED BY
and
WHEN RECORDED MAIL TO:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: City Clerk
MAIL TAX STATEMENTS TO:
Exempt
SPACE ABOVE TEIIS LINE RESERVED FOR RECORDER'S USE
EASEMENT
APN: 6303-001-015
DOCUMENTARY TRANSFER TAX IS NONE—NOT REQUIRED SEC. 11922
REVENUE TAXATION CODE.
FOR VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY
ACKNOWLEDGED,
Dedeaux Properties,LLC (the"Grantor")
HEREBY GRANT(S) TO:
City of Vernon, a body corporate and politic("Grantee")
An easement for every purpose beneficial to the Vernon Light&Power Department, including,
but not limited to, the right to install underground and overhead electric and other public utilities,
with the right of ingress and egress over, under, across and through that certain real property in
the City of Vernon, County of Los Angeles, as described in Exhibit"A" attached hereto and
incorporated herein by this reference, and as more particularly shown on the map attached hereto
as Exhibit`B"and incorporated herein by this reference. This easement is on a portion of the
property owned by the Grantor.
Date: Aug Z�! ,2014
"Grantor"
Dedeaux Properties,LLC
Robert A. Santich Manager and Executive Vice President
IName, T' e
k r�
signature
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California County of l-OS pjtA/ � (SCZ.C-5
On _��i ii t Z� ZOI V beto re me, s �U
Date Here Insert Name and Title of the officer
personally appeared 1`oi A, 5R-(_S1q
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to
be the person whose nam%s) is/atk subscribed to the
within instrument and acknowledged to me that
he/*A/ 6y executed the same in his/F 6r/toir authorized
capacity(i ), and that by hislh lth,jeir signature(A on the
instrument the perso*, or the entity upon behalf of
which the person'acted, executed the instrument.
1AMES COWLES MOORS
T COMM. #2052,9051 1 certify under PENALTY OF PERJURY under the laws
f
{� Q. My
NOTARY PUBLIC•CALIFORNIAJ) of the State of California that the foregoing paragraph is
LOSANGELES COUNTY true and correct.
Comm.Expires JAN 18,2018
WITNESS my hand and official seal.
Signature-
- ,tip. OG"Mul-u-
Place Notary Seal Above Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:_ Signer's Name:.
❑ Individual ❑ Individual
❑ Corporate Officer—Title(s): ❑ Corporate Officer—Title(s):
❑ Partner—❑ Limited ❑ General ❑ Partner—❑ Limited ❑ General
❑ Attorney in Fact • ❑Attorney in Fact •
[I Trustee Top of thumb here ElTrustee Top of thumb here
❑ Guardian or Conservator ❑ Guardian or Conservator
❑ Other: ❑ Other:
Signer Is Representing: Signer Is Representing:
02007 National Notary Association-9350 De Soto Ave.,P.O.Box 2402-Chatsworth,CA 91313-2402•www.NationalNotaryorg Item#5907 Reorder:Call Toll-Free 1-800-676-6827
SNEDAKER LAND SURVEYING
P.O.BOX 2305
IRWINDALE,CALIFORNIA 91706
(626)841-2403 (626)966-7106 FAX
MAY 16,2014
EXIBIT A
ELECTRICAL EASEMENT
LEGAL DESCRIPTION
THAT PORTION OF THE RANCHO SAN ANTONIO, IN THE CITY OF VERNON, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:
A STRIP OF LAND 5.00 FEET WIDE LYING 2.50 FEET ON EACH SIDE OF THE
CENTERLINE DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE EASTERLY LINE OF LOT 12, TRACT
NO. 9734 RECORDED IN BOOK 160 PAGES 5 AND 6 OF MAPS IN THE OFFICE OF THE
LOS ANGELES COUNTY RECORDER WITH THE NORTHERLY LINE OF JNO. R.
TAYLOR'S VERNON AVENUE VILLA LOTS RECORDED IN BOOK 4 PAGE 42 OF
MAPS IN THE OFFICE OF SAID COUNTY RECORDER AS SHOWN ON A RECORD OF
SURVEY FILED IN BOOK 223 PAGES 65 AND 66 OF RECORDS OF SURVEY IN THE
OFFICE OF SAID COUNTY RECORDER. THENCE NORTH 88°27'13" EAST 500.63 FEET
ALONG THE NORTH LINE OF JNO. R. TAYLOR'S VERNON AVENUE VILLA LOTS TO
THE TRUE POINT OF BEGINNING; THENCE NORTH 57'53'30" EAST 9.28 FEET TO
THE BEGINNING OF A CURVE CONCAVE TO THE NORTHWEST HAVING A RADIUS
OF 5.00 FEET; THENCE ALONG SAID CURVE 5.19 FEET THROUGH A CENTRAL
ANGLE OF 59°28'06" DEGREES; THENCE NORTH 01'34'36" WEST 338.03 FEET TO
THE BEGINNING OF A CURVE CONCAVE TO THE SOUTHWEST HAVING A RADIUS
OF 5.00 FEET; THENCE ALONG SAID CURVE 7.24 FEET THROUGH A CENTRAL
ANGLE OF 83°00'26" DEGREES TO A POINT, SAID POINT BEING CALLED POINT A
FOR THE PURPOSES OF THIS LEGAL DESCRIPTION.
TOGETHER WITH A STRIP OF LAND 12.00 FEET WIDE LYING 7.16 NORTHERLY
AND 4.84 FEET SOUTHERLY OF THE LINE DESCRIBED AS FOLLOWS
BEGINNING AT SAID POINT A THENCE SOUTH 88°25'24" WEST 10.00 FEET
RICHARD M. SNEDAKER, P.L.S.NO. 7565 JOB NO. 12-020
SNEDAKER LAND SURVEYING
CERTIFICATE OF ACCEPTANCE
(California Government Code Section 27281)
This is to certify that interests in real property conveyed to or created in favor of the City of
Vernon by that certain Electrical Easement dated August 28, 2014, executed by Dedeaux
Properties, LLC is hereby accepted by the undersigned officer on behalf of the City pursuant to
the authority conferred by Minute Order by the City Council of the City on November 18, 2014,
and the grantee consents to recordation thereof by its duly authorized officer.
Dated: , 2014
CITY OF VERNON
W. MICHAEL MCCORMICK, Mayor
ATTEST:
ANA BARCIA, Deputy City Clerk
APPROVED AS TO FORM:
HEMA PATEL, City Attorney
O Y
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STAFF REPORT
CITY ADMINISTRATION
DATE: November 18,2014
TO: Honorable Mayor and City Council
FROM: Mark C.Whitworth, City Administrator
RE: Report on Docket I Grants Awarded by rnon CommUNITY Fund Grant
Committee
Recommendation
It is recommended that the City Council receive and file this report as it is being provided for
informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code.
Background
On November 12, 2014, the Vernon CommUNITY Fund Grant Committee (Grant Committee) held
its first grants award meeting. There were six grant applications on the first docket (listed below)
and all six were approved by the Grant Committee at the amounts and terms recommended.
Original Amount Amount Proposed
Applicant Reguested Recommended Term
East Los Angeles Women's Center $54,000 $54,000 1 vear
Southeast Rio Vista YMCA $150,000 $35,000 1 year
Plaza Community Services $75,000 $35,000 1 year
Rio Hondo Vernon Rotary Club $50,000 $12,500 1 year
California Children's Academy $250,000 $60,000 1 year
Boy Scouts of America LA Chapter $65,000 $48,000 1 year
Total $579,000 $244,500
Section 2.167(e) of the Vernon Municipal Code requires the Grant Committee Executive Director
(City Administrator)to provide the City Council a report of the grant related actions taken by the
Grant Committee within 30 days of any regular meeting and within 15 days of any special meeting
at which grants are awarded.
Fiscal Impact
The total recommended grant award amount of$244,500 is included in the 2014-2015 City Budget
and is within the recommended quarterly allocation of$250,000 for this fiscal year.
pF Y
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RE'C•EIVED
STAFF REPORT CI Nov 13 2014
CITY ADMINISTRATION CITY CLERK'S OFFICE
DATE: November 18,2014
TO: Honorable Mayor and City Council
FROM: Mark C. Whitworth, City Administrator
RE: Approval of Vernon CommUNITY Fund Gr nt Agreement Template
Recommendations
It is recommended that the City Council:
1. Find that approval of the proposed Vernon CommUNITY Fund Grant Agreement
template is exempt under the California Environmental Quality Act (CEQA) in
accordance with Section 15061(b)(3),the general rule that CEQA only applies to
projects that may have an effect on the environment.
2. Approve the proposed Vernon CommUNITY Fund Grant Agreement template to be
used for all grants awarded by the Vernon CommUNITY Fund Grant Committee and
authorize the City Administrator, or his designee,to complete and/or modify the
agreement consistent with the direction of the Grant Committee, and to execute each
agreement.
Background
Section 2.167(f) of the Vernon Municipal Code requires all Vernon CommUNITY Fund (VCF)
grant recipients to enter into a written agreement with the City.
The attached Grant Agreement was prepared by Jemmott Rollins Group, the philanthropic
consultant hired to assist the City with all VCF related activities and responsibilities, and has been
approved as to form by the City Attorney.
Upon award of grants by the Grant Committee, each grant recipient shall be required to execute a
Grant Agreement in substantially the same form as attached hereto. The Grant Agreement sets forth
the terms and conditions of the grant, including the amount and purpose(s) of the grant, written
reporting requirements, the return of any unused portion, and requirements respecting the use of the
VCF logo.
Fiscal Impact
There is no fiscal impact associated with the approval of the proposed Grant Agreement.
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Vernon CommUNITY Fund Grant Agreement
On [INSERT DATE]the Vernon CommUNITY Fund (Grantor) awarded a grant to [INSERT ORGANIZATION]
(Grantee) in the amount of$[INSERT AMOUNT] to support the following purposes:To support [INSERT
ORGANIZATION MISSION AND PROJECT DESCRIPTION].
Grantor and Grantee agree to the following terms and conditions of the grant:
1.Scope of Work:
Grantee shall use the grant funds solely for the purposes stated below, and Grantee shall repay to
Grantor any portion of the amount granted which is not used for those purposes.Any changes in the
purposes for which grant funds are spent must be approved in writing by Grantor before
implementation.
[INSERT SCOPE]
2.Amount of Grant:
$[INSERT AMOUNT], payable upon the Vernon CommUNITY Fund's receipt of this executed Grant
Agreement.
3.Conditions of Agreement:
Grantee agrees to the following conditions:
A. Reports. Grantee shall submit written reports to The Vernon CommUNITY Fund as follows:
• A narrative report describing in detail the use of the granted funds, compliance with the terms
of the grant and the progress made toward achieving the purposes of the grant.A financial
report detailing all expenditures resulting from the grant.
• A copy of materials(if applicable) produced as part of the grant.
The schedule for such reports is:
Final report: [INSERT DATE]
Please submit your report using your FluidReview account. If you have any questions about the grant
report, please reach out to Hayley Roberts,Senior Program Associate,The Vernon CommUNITY Fund by
email at vernoncommunit fund ci.vernon.ca.us or call her at 323.351.1198.
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411000- '4 � 8usine,3
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B. Expenditure of Grant Funds.Any funds not expended in accordance with the terms of this agreement
must be returned to Grantor.Grantee shall not use any portion of the funds granted herein to engage in
any grassroots or direct lobbying,to intervene in any political campaign on behalf of or in opposition to
any candidate for public office,to fund union activity,to induce or encourage violations of law or public
policy,to cause any improper private benefit to occur, nor to take any other action inconsistent with
Section 501(c)(3)of the Internal Revenue Code.
C. PATRIOT Act. Grantee agrees that it will use the grant funds in compliance with all applicable anti-
terrorist financing and asset control laws, regulations, rules and executive orders, including but not
limited to the USA Patriot Act of 2001.
D. Return of Funds. If Grantor, in its sole discretion, determines that Grantee violates or fails to carry out
any provision of this Agreement,Grantor may, in addition to any other legal remedies it may have,
refuse to make any further payments to Grantee, and Grantor may demand the return of all or part of
the unexpended grant funds,which the Grantee shall immediately repay to Grantor.
E. Records and Audits.Grantee must maintain these grant funds in a separate fund dedicated to
charitable purposes. A systematic accounting record shall be kept by Grantee of the receipt and expense
of such funds. Grantee shall retain original substantiating documents related to specific expenditures
and make these records available for Grantor's review upon request. Grantee shall be responsible for
maintaining adequate financial records of this grant.
F. No Further Obligations by Grantor.This grant is made with the understanding that Grantor has no
obligation to provide other or additional support or grants to Grantee.
G. Subgrantees. With regard to the selection of any subgrantees to carry out the purposes of this grant,
Grantee retains full discretion and control over the selection process,acting completely independently
of Grantor.There is no agreement,written or oral, by which Grantor may cause Grantee to choose any
particular subgrantee.
H. Licensing and Credentials. Grantee hereby agrees to maintain, in full force and effect,all required
governmental or professional licenses and credentials for itself, its facilities and for its employees and all
other persons engaged in work in conjunction with this agreement.
(.Organizational and Staff Changes. Grantee agrees to provide immediate written notice to Grantor if
significant changes or events occur during the term of this Agreement which could potentially impact
the progress or outcome of the grant, including,without limitation,changes in: a)the Grantee's
executive staff or key staff responsible for achieving the grant purposes, or b) losses in funding. In the
event that Grantee ceases its operations, Grantee shall transfer any property purchased with the grant
funds to Grantor.
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J. Liability, Disclaimers and Insurance Requirements. Grantee hereby irrevocably and unconditionally
agrees,to the fullest extent permitted by law,to defend, indemnify and hold harmless Grantor, its
officers, directors,trustees, employees and agents,from and against any and all claims, liabilities, losses
and expenses(including reasonable attorneys'fees)directly, indirectly, wholly or partially arising from
or in connection with any act or omission of Grantee, its employees or agents, in applying for or
accepting the grant, in expending or applying the funds furnished pursuant to the grant or in carrying
out the program or project to be funded or financed by the grant, except to the extent that such claims,
liabilities, losses or expenses arise from or in connection with any act or omission of Grantor, its officers,
directors,trustees, employees or agents. Grantees receiving grants in the amount of$75,000 or more
shall obtain from their insurance carriers certificates of insurance naming The Vernon CommUNITY Fund
as additional insured.
K. Identification of Grantor.Grant does not imply Grantor's sponsorship or endorsement.All of
Grantee's proposed external communications regarding Grantor or this grant, including approval of any
Grantor sponsorships, endorsements or use of the Grantor's logo, shall be submitted first to Grantor for
its review and approval. Grantor may request specific Vernon CommUNITY Fund branding provisions at
any time during the term of this grant.
L. Entire Agreement.Grantor reserves the right to withhold or suspend payments of grant funds if
Grantee fails to comply strictly with any of the terms and conditions of the Agreement.This Agreement
shall supersede any prior oral or written understandings or communications between the parties and
constitutes the entire agreement of the parties with respect to the subject matter hereof.This
Agreement may not be amended or modified,except in a written document signed by both Grantor and
Grantee.
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IN WITNESS WHEREOF,the parties have executed this Grant Agreement effective on the day of
, 20
[INSERT NAME], Grantee
Authorized Signature
Printed Name
Title
Date
CITY OF VERNON, Grantor
Authorized Signature
Printed Name
Title
Date
pF Vp
RECEIVED
NOV 13 2014
CITY CLERK'S OFFICE STAFF REPORT
CITY ADMINISTRATION
DATE: November 18,2014
TO: Honorable Mayor and City Council
FROM: Mark C. Whitworth, City Administrator
RE: Agreement with Fred MacFarlane for Strat gic Consulting Services and to
Serve as Senior Advisor to the City Administrator
Recommendations
It is recommended that the City Council:
1. Find that approval of the agreement proposed in this staff report is exempt from the
California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the
environment.
2. Authorize the City Administrator to enter into a new consulting services agreement with
Fred MacFarlane, in substantially the same form as submitted herewith, for a term of
three years, December 1, 2014 through November 30, 2017, at a total not to exceed cost
of$480,000 and not to exceed $160,000 per year, for strategic consulting services and to
serve as Senior Advisor to the City Administrator. Competitive bidding is not required
for this professional services contract pursuant to Section 2.17.12(A)(10) of the Vernon
Municipal Code. It is requested that the City Council grant an exemption from the
competitive selection process, pursuant to Section 2.17.12(B)(2) of the Vernon Municipal
Code, based upon a determination that the best interests of the City are served by a direct
award of the contract without a competitive selection process, for the reasons set forth in
the staff report.
Background
Fred MacFarlane has an extensive background in crisis communications, litigation support,
communications restructuring and public affairs, and has served a broad array of clients in
various industries. He formerly headed the public affairs practice at one of the top five crisis PR
firms in the nation and has served as press secretary for a number of public officials including
Los Angeles Mayor Tom Bradley and Rebuild LA Chairman Peter Ueberroth, among others.
The City first engaged Fred MacFarlane in January 2011 as part of the team assembled to defend
the City against disincorporation efforts by the State. Under the engagement, Mr. MacFarlane
provided and continues to provide strategic advice and hands-on, day-to-day management with
regard to the City's media and public relations needs. Mr. MacFarlane has been invaluable in
helping to create and promote a new and much needed, positive public image of Vernon.
Given the City's overwhelming commitment to full transparency and openness under its good
governance reforms, Mr. MacFarlane's experience and level of expertise have led to a natural
expansion of his role with the City in facilitating the successful implementation of that goal.
Over the last several years, Mr. MacFarlane's duties have grown to include overseeing all
aspects of the preparation and publication of the Vernon Quarterly, chairing a working policy
group created to address current issues relating to the Exide plant in Vernon, creating the
branding for the Vernon CommUNITY Fund and coordinating related efforts, developing
marketing strategies to assist the City in attracting and retaining major electricity users, and
collaborating on numerous policy issues that may impact Vernon's public image.
In December 2013, the City entered into its current agreement with Mr. MacFarlane, taking into
account his expanded role with the City. The current agreement expires on November 30, 2014.
As the City continues to advance and develop current and future projects, such as the Vernon
CommUNITY Fund, Vernon Village Park,the new Vernon Business and Industry Commission,
and the Kern County wind land, Mr. MacFarlane's advice and involvement will continue to be a
key component to the success of those efforts.
To that end, it is recommended that the City engage in a new agreement(attached hereto) with
Fred MacFarlane. The proposed new agreement uses the form previously approved by the City
Council and contains the required good governance provisions, including a clearly defined scope,
clearly defined deliverables, a fixed term that is not longer than three years, and fixed rates that
are similar to rates charged to other governmental entities and that will not be increased during
the term of the agreement, and an expenditure cap. It is a fixed fee agreement, which is
anticipated to be more cost effective than an hourly rate structure given that the scope entails
numerous projects and activities that will run simultaneously over the term of the agreement, and
that the workload in each month is expected to be significant given the hands-on, interactive
nature of most tasks.
Given Mr. MacFarlane's exemplary past performance and proprietary knowledge of Vernon's
issues, stakeholders and decision makers, and the fact that he is serving in a role that could not
reasonably be secured more economically (by employing a staff member, for example), an
exemption from the competitive selection process, pursuant to Section 2.17.12(B)(2) of the
Vernon Municipal Code, is appropriate as the best interests of the city are served by a direct
award of the contract without a competitive selection process.
The proposed new agreement with Mr. MacFarlane would be for a term of three years instead of
one and would simplify the definition of Mr. MacFarlane's role from Senior Strategic Policy
Advisor and Director of Communications to Senior Advisor to the City Administrator. All other
terms and conditions, including the fixed monthly fee of$13,000, would remain unchanged.
Fiscal Impact
The proposed three-year agreement shall not exceed a total amount of$480,000 and shall not
exceed $160,000 per year, inclusive of expenses. Sufficient funds are available in the 2014-2015
City Administration budget, and appropriate funds will be budgeted in subsequent fiscal years.
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND FRED
MACFARLANE FOR STRATEGIC CONSULTING SERVICES AND TO SERVE AS
SENIOR ADVISOR TO THE CITY ADMINISTRATOR
COVER PAGE
Contractor: Frederic MacFarlane
Responsible Principal of Contractor: Frederic MacFarlane
Notice Information - Contractor: Frederic MacFarlane
8401 Hannum Avenue
Culver City, CA 90230-6158
E I N: 80-0415539
Attention: Fred MacFarlane
Phone: (213) 369-8425
Email: fredmacfarlane@mac.com
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Mark C. Whitworth
City Administrator
Telephone: (323) 583-8811 ext. 398
Facsimile: (323) 826-1422
Commencement Date: December 1, 2014
Termination Date: November 30, 2017
Consideration: Total not to exceed $480,000 and not to
exceed $160,000 per year (includes all
applicable sales tax); and more particularly
described in Exhibit A
Records Retention Period Three (3) years, pursuant to Section 9.19
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND FRED
MACFARLANE FOR STRATEGIC CONSULTING SERVICES AND TO SERVE AS
SENIOR ADVISOR TO THE CITY ADMINISTRATOR
THIS Contract is made between the City of Vernon ("City"), a California charter city and
California municipal corporation ("City"), and Fred MacFarlane, a Sole Proprietorship
("Contractor').
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on November 18, j
2014.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall provide strategic policy advice and counsel to the City
Administrator of the City of Vernon in regard to the development of policy positions, strategies or
options on issues having significant policy and/or community implications and consequences for
the City of Vernon in a highly sensitive and changing political and intergovernmental
environment; and shall further act in an advisory capacity to promote informed policy
discussions on emerging issues that may affect the administration of the City of Vernon or its
resident and business community interests, to include, but not be limited to matters of federal,
state, regional and municipal policies that may have a direct or indirect impact on the City of
Vernon.
Contractor, in consultation with the City Administrator, shall fulfill the strategic
communications duties and responsibilities of the City of Vernon Director of Communications as
outlined in this Section and within that broader role function as the City's Public Information
Officer (PIO), in accordance with the City of Vernon Media Policy.
Contractor, while serving as Director of Communications, shall provide strategic
communications advice to the City Administrator and members of the City Council and oversee
the City of Vernon's strategic communications initiatives, message development and
dissemination, news media relations and public information programs, projects and activities, to
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include, but not be limited to the production and distribution of a City of Vernon news and
information quarterly print publication.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed according to the standards then prevailing
in the public policy and strategic communications consulting professions, and Contractor shall
comply with the provisions of all federal, state and local laws, regulations, and requirements
pertaining to the performance of services under this contract.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own
expense, all personnel required to perform the services under this Contract.
3.2 Contractor shall not subcontract any services to be performed by it
under this Contract without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or
by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be
fully qualified and authorized or permitted under State and local law to perform such services
and shall be subject to approval by the City.
4.0 TERM. The term of this Contract shall commence on December 1, 2014, and the
contract shall continue until November 30, 2017, unless terminated at an earlier date pursuant
to the termination provisions provided under Subsection 9.17.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are
comparable to and do not exceed the best rates offered to other governmental entities in and
around Los Angeles County for the same services. For satisfactory and timely performance of
the services, the City will pay Contractor a fixed monthly fee of$13,000. This fixed fee shall be
paid in accordance with the payment schedule set forth in Exhibit "A". Any services that would
result in billing the City in excess of the fixed monthly fee shall be approved by the City
Administrator in writing, prior to those services being performed.
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5.2 Contractor's grand total compensation for the entire term of this Contract,
shall not exceed $480,000 and shall not exceed $160,000 per year, without the prior
authorization of the City Council and written amendment of this Contract.
5.3 Except for those additional costs set forth in Exhibit "A", Contractor shall, at
its sole cost and expense, furnish all necessary and incidental labor, material, supplies,
facilities, equipment and transportation which may be required for furnishing services pursuant
to this Contract. Materials shall be of the highest quality. The above Contract fee shall include
all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone,
subsistence, and all related costs and expenses. Direct costs associated with the design,
layout, production, folding, sorting, printing and mail (postage) or electronic distribution of
collateral materials or public information publications approved by the City Administrator shall be
the sole financial responsibility of the City.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the
City an invoice for the services completed authorized expenses, and authorized extra work
actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including
a detailed description of the services completed, the number of hours spent, reimbursable
expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that
describes in reasonable detail the services and the extra work, if any, performed in the
immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient
detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after
the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services,
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authorized costs and authorized extra work covered by that invoice.
7.0 CHANGE ORDERS. There is no change order authority provided in this
Contract.
8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be
reasonably necessary for Contractor to perform its services; and will give any required decisions
as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's
services.
9.0 GENERAL TERMS AND CONDITIONS.
9.1 INDEPENDENT CONTRACTOR.
9.1.1 It is understood that in the performance of the services herein
provided for, Contractor shall be, and is, an independent contractor, and is not an agent or
employee of City and shall furnish such services in its own manner and method except as
required by this Contract. Further, Contractor has and shall retain the right to exercise full
control over the employment, direction, compensation and discharge of all persons employed by
Contractor in the performance of the services hereunder. Contractor shall be solely responsible
for, and shall indemnify, defend and save City harmless from all matters relating to the payment
of its employees, including compliance with social security, withholding and all other wages,
salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
9.1.2 Contractor acknowledges that Contractor and any subcontractors,
agents or employees employed by Contractor shall not, under any circumstances, be
considered employees of the City, and that they shall not be entitled to any of the benefits or
rights afforded employees of City, including, but not limited to, sick leave, vacation leave,
holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term
disability or workers' compensation insurance benefits.
9.2 CONTRACTOR NOT AGENT. Except as the City may authorize
in writing, Contractor and its subcontractors shall have no authority, express or implied, to act
on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
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9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications,
computer tapes, floppy disks and printouts, studies, memoranda, computation sheets and other
documents prepared by Contractor in furtherance of the work shall be the sole property of City
and shall be delivered to City whenever requested. Contractor shall keep such documents and
materials on file and available for audit by the City for at least three (3) years after completion or
earlier termination of this Contract. Contractor may make duplicate copies of such materials
and documents for its own files or for such other purposes as may be authorized in writing by
the City.
9.4 CORRECTION OF WORK. Contractor shall promptly correct any
defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without
additional cost to the City. The performance or acceptance of services furnished by Contractor
shall not relieve the Contractor from the obligation to correct subsequently discovered defects,
inaccuracy or incompleteness.
9.5 WAIVER. The City's waiver of any term, condition, breach or default of
this Contract shall not be considered to be a waiver of any other term, condition, default or
breach, nor of a subsequent breach of the one waived.
9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be
binding upon, the parties hereto and their respective heirs, successors and/or assigns.
9.7 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract
or any rights hereunder without the prior written consent of the City and approval by the City
Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or
transfer shall be null and void and shall constitute a material breach by the Contractor of its
obligations under this Contract. No assignment shall release the original parties or otherwise
constitute a novation.
9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal,
State, County and City laws, ordinances, rules and regulations, which are, as amended from
time to time, incorporated herein and applicable to the performance hereof, including but without
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limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of
this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.
9.9 ATTORNEY'S FEES. If any action at law or in equity is brought to
enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable
attorney's fees, costs and necessary disbursements in addition to any other relief to which such
party may be entitled.
9.10 INTERPRETATION.
9.10.1 Applicable Law. This Contract, and the rights and duties of
the parties hereunder(both procedural and substantive), shall be governed by and construed
according to the laws of the State of California.
9.10.2 Entire Agreement. This Contract, including any exhibits
attached hereto, constitutes the entire agreement and understanding between the parties
regarding its subject matter and supersedes all prior or contemporaneous negotiations,
representations, understandings, correspondence, documentation and agreements (written or
oral).
9.10.3 Written Amendment. This Contract may only be changed
by written amendment signed by Contractor and the City Administrator or other authorized
representative of the City, subject to any requisite authorization by the City Council. Any oral
representations or modifications concerning this Contract shall be of no force or effect.
9.10.4 Severability. If any provision in this Contract is held by any
court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be
deemed severed from this Contract, and the remaining provisions shall nevertheless
continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion
had never been part of this Contract.
9.10.5 Order of Precedence. In case of conflict between the
terms of this Contract and the terms contained in any document attached as an Exhibit or
otherwise incorporated by reference, the terms of this Contract shall strictly prevail.
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9.10.6 Choice of Forum. The parties hereby agree that this
Contract is to be enforced in accordance with the laws of the State of California, is entered into
and/or is to be performed in the City of Vernon and that all claims or controversies arising out of
or related to performance under this Contract shall be submitted to and resolved in a forum
within the County of Los Angeles at a place to be determined by the rules of the forum.
9.10.7 Duplicate Originals. There shall be two (2) fully signed
copies of this Contract, each of which shall be deemed an original.
9.11 TIME OF ESSENCE. Time is strictly of the essence of this contract and
each and every covenant, term and provision hereof.
9.12 AUTHORITY OF CONTRACTOR. The Contractor hereby represents
and warrants to the City that the Contractor has the right, power, legal capacity and authority to
enter into and perform its obligations under this Contract, and its execution of this Contract has
been duly authorized.
9.13 ARBITRATION OF DISPUTES. Any dispute for under $25,000
arising out of or relating to the negotiation, construction, performance, non-performance,
breach or any other aspect of this Contract, shall be settled by binding arbitration in accordance
with the Commercial Rules of the American Arbitration Association at Los Angeles, California
and judgment upon the award rendered by the Arbitrators may be entered in any court having
jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of
any claim filed or required to be filed against the City and reserves the right to conduct full
discovery.
9.14 INDEMNITY.
9.14.1 Contractor agrees to indemnify, hold harmless and defend
(even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by
law, the City, its City Council and each member thereof, and its officers, employees,
commission members and representatives, from any and all liability, loss, suits, claims,
damages, costs,judgments and expenses (including attorney's fees and costs of litigation)
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which in whole or in part result from, or arise out of, or are claimed to result from or to arise out
of:
A. any activity on or use of City's premises or facilities or any
performance under this Contract; or
B. any acts, errors or omissions (including, without limitation,
professional negligence) of Contractor, its employees, representatives, subcontractors, or
agents in connection with the performance of this Contract.
9.14.2 This agreement to indemnify includes, but is not limited to,
personal injury (including death at any time) and property or other damage (including, but
without limitation, contract or tort or patent, copyright, trade secret or trademark infringement)
sustained by any person or persons (including, but not limited to, companies, or corporations,
Contractor and its employees or agents, and members of the general public).
9.14.3. RELEASE. Contractor agrees to release and covenants
not to sue the City, its City Council and each member thereof, and its officers, employees,
commission members and representatives for any damage or injury (including death) to itself, its
officers, employees, agents and independent contractors damaged or claiming to be damaged
from any performance under this Contract.
9.15 INSURANCE. Contractor shall, at its own expense, procure and maintain
policies of insurance of the types and in the amounts set forth below, for the duration of the
Contract, including any extensions thereto. The policies shall state that they afford primary
coverage.
9.15.1 Automobile Liability with minimum limits of at least
$100,000/300,000/50,000 if written on a personal automobile liability form, for using a personal
vehicle; or an amount of$500,000 including owned, hired, and non-owned liability coverage if
written on a Commercial automobile liability form.
9.15.2 General Liability with minimum limits of at least $1,000,000
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combined single limits written on an Insurance Services Office (ISO) Comprehensive General
Liability "occurrence"form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its
directors, commissioners, officers, employees, agents and volunteers must be endorsed on the
policy as additional insureds as respects liability arising out of the Contractor's performance of
this Contract.
A. If Contractor employs other contractors as part of the services
rendered, Contractor's Protective Coverage is required. Contractor may include all
subcontractors as insureds under its own policy or shall furnish separate insurance for each
subcontractor, meeting the requirements set forth herein.
B. Blanket Contractual Coverage of at least $1,000,000 per
occurrence.
C. Products/Completed Operations coverage of at least $1,000,000
per occurrence.
D. Professional Errors and Omissions coverage in a sum of at least
$1,000,000 per occurrence. Applicable aggregates must be identified and claims history
provided to determine amounts remaining under the aggregate.
9.15.3 Contractor shall comply with the applicable sections of the
California Labor Code concerning workers' compensation for injuries on the job. Compliance is
accomplished in one of the following manners:
A. Provide copy of permissive self-insurance certificate approved by
the State of California; or
B. Secure and maintain in force a policy of workers' compensation
insurance with statutory limits and Employer's Liability Insurance with a minimal limit of
$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against
City, its directors, commissioners, officers, employees, and volunteers for losses arising from
performance of this Contract; or
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C. Provide a "waiver' form certifying that no employee subject to the
Labor Code's Workers' Compensation provision will be used in performance of this Contract.
9.15.4. Each insurance policy included in this clause shall be
endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written
notice to City.
9.15.5 Insurance shall be placed with insurers with a Best's rating
of no less than B:VIII.
9.15.E Prior to commencement of performance, Contractor shall
furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a
person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a
form approved by City. City may require complete, certified copies of any or all policies at any
time.
9.15.7 Failure to maintain required insurance at all times shall
constitute a default and material breach. In such event, Contractor shall immediately notify City
and cease all performance under this Contract until further directed by the City. In the absence
of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection
rights for premiums, attorney's fees and costs against Contractor by way of set-off or
recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract;
or (c) self insure the risk, with all damages and costs incurred, by judgment, settlement or
otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-
off or recoupment from any sums due Contractor.
9.1E NOTICES. Any notice or demand to be given by one party to the other
be given in writing and by personal delivery or prepaid first-class, registered or certified mail,
addressed as follows. Notice simply to the City of Vernon or any other City department is not
adequate notice.
If to the City:
City of Vernon
4305 Santa Fe Avenue
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Vernon, CA 90058
Attention: Mark C. Whitworth, City Administrator
If to the Contractor:
Frederic MacFarlane
8401 Hannum Avenue
Culver City, CA 90230-6158
Any such notice shall be deemed to have been given upon delivery, if personally
delivered, or, if mailed, upon receipt or upon expiration of three (3) business days from the date
of posting, whichever is earlier. Either party may change the address at which it desires to
receive notice upon giving written notice of such request to the other party.
9.17 TERMINATION FOR CONVENIENCE (Without Causes. City may
terminate this Contract in whole or in part at any time, for any cause or without cause, upon
thirty (30) calendar days' written notice to Contractor. If the Contract is thus terminated by City
for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a
prorated amount based on the services satisfactorily completed and accepted prior to the
effective date of termination. Such payment shall be Contractor's exclusive remedy for
termination without cause.
9.18 DEFAULT. In the event either party materially defaults in its obligations
hereunder, the other party may declare a default and terminate this Contract by written notice to
the defaulting party. The notice shall specify the basis for the default. The Contract shall
terminate unless such default is cured before the effective date of termination stated in such
notice, which date shall be no sooner than ten (10) days after the date of the notice.
Termination for cause shall relieve the terminating party of further liability or
responsibility under this Contract, including the payment of money, except for payment for
services satisfactorily and timely performed prior to the service of the notice of termination, and
except for reimbursement of(1) any payments made by the City for service not subsequently
performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining
substitute performance.
9.19 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its
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authorized auditors or representatives, shall have access to and the right to audit and reproduce
any of the Contractor's records to the extent the City deems necessary to insure it is receiving
all money to which it is entitled under the Contract and/or is paying only the amounts to which
Contractor is properly entitled under the Contract or for other purposes relating to the Contract.
The Contractor shall maintain and preserve all such records for a period of at
least 3 years after termination of the Contract.
The Contractor shall maintain all such records in the City of Vernon. If not, the
Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse
the City for all reasonable and extra costs incurred in conducting the audit at a location other
than the City of Vernon, including, but not limited to, such additional (out of the City) expenses
for personnel, salaries, private auditors, travel, lodging, meals and overhead.
9.20 CONFLICT. Contractor hereby represents, warrants and certifies that no
member, officer or employee of the Contractor is a director, officer or employee of the City of
Vernon, or a member of any of its boards, commissions or committees, except to the extent
permitted by law.
9.21 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor
constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five
dollars ($25) for each worker employed in the execution of this Agreement by the respective
Contractor or subcontractor for each calendar day during which the worker is required or
permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code
as a penalty paid to the City; provided, however, work performed by employees of contractors in
excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon
compensation for all hours worked in excess of 8 hours per day at not less than 11/ times the
basic rate of pay.
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9.22 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with
the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit
"B". Upon the City's request, certified payroll records shall promptly be provided to the City.
9.23 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor
certifies and represents that, during the performance of this Contract, it and any other parties
with whom it may subcontract shall adhere to equal employment opportunity practices to assure
that applicants, employees and recipients of service are treated equally and are not
discriminated against because of their race, religion, color, national origin, ancestry, disability,
sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that
it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal
Employment Opportunity Practices provisions as set forth in Exhibit "C".
[Signatures Begin on Next Page].
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IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated
in the introductory clause.
City of Vernon, a California charter city and Frederic MacFarlane, a Sole Proprietorship
California municipal corporation
By By:
Mark C. Whitworth, Name: Frederic MacFarlane
City Administrator
ATTEST:
Ana Barcia, Deputy City Clerk
APPROVED AS TO FORM:
Zaynah Moussa, Deputy City Attorney
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EXHIBIT A
PAYMENT SCHEDULE
For consulting services identified in Section 2.0, the City will compensate Frederic MacFarlane a
monthly fixed fee of$13,000.
If long-distance travel is required, related costs, including but not limited to, air fare, auto rental,
and lodging, shall be billed in addition to the monthly fee and shall only be made in accordance
with the City of Vernon Expense Reimbursement Policy and with the prior written approval of
the City.
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EXHIBIT B
LIVING WAGE PROVISIONS
Minimum Living Wages:
A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour
with health benefits, or$11.55 per hour without health benefits.
Paid and Unsaid Days Off:
Employers provide qualifying employees at least twelve compensated days off per year for sick
leave, vacation, or personal necessity, and an additional ten days a year of uncompensated
time for sick leave.
No Retaliation:
A prohibition on employer retaliation against employees complaining to the City with regard to
the employer's compliance with the living wage ordinance_ Employees may bring an action in
Superior Court against an employer for back pay, treble damages for willful violations. and
attorney's fees, or to compel City officials to terminate the service contract of violating
employers.
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A, Contractor certifies and represents that: during the performance of this Agreement, the
contractor and each subcontractor shall adhere to equal opportunity employment practices
to assure that applicants and employees are treated equally and are not discriminated
against because of their race_ religious creed, color, national origin. ancestry, handicap,
sex, or age. Contractor further certifies that it will not maintain any segregated facilities,
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity
Employer' or that all qualified applicants will receive consideration for employment without
regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the
performance of this Agreement, discriminated against applicants or employees because of
their membership in a protected class.
D- Contractor agrees to provide the City with access to, and, if requested to do so by City,
through its awarding authority, provide copies of ail of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or
permit any act which is prohibited by law.
18
STAFF REPORT NOV 12 2014
CITY ADMINISTRATION CIRCLERK'SOFFICE
DATE: November 18,2014
TO: Honorable Mayor and City Council
FROM: Mark C. Whitworth, City Administrator
RE: Approval of the 1st Amendment to the Pu chase and Sales Agreement for
property located at 5119, 5201 and 5241 District Blvd and 4601 East 52°d
Drive (Thermador)
Recommendations
It is recommended that the City Council:
1. Find that approval of the I" amendment proposed in this staff report is exempt from the
California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the
environment.
2. Approve the lst Amendment to the Purchase and Sales Agreement for the property
located at 5119, 5201 and 5241 District Blvd and 4601 East 52nd Drive, in substantially
the same form as submitted herewith .
Background
At the April 14, 2014, meeting the City Council approved Resolution No. 2014-13 which
approved the sale of approximately 8.29 acres of unimproved City property located at 5119,
5201 and 5241 District Blvd and 4601 East 52nd Drive (the "Thermador Property") to Pacific
Industrial, LLC (the "Buyer") for $7,992,436.00.
Since Council's approval the City has undertaken additional soil remediation and testing which
is anticipated to be completed by December 2014. The Buyer is requesting the following two
amendments to the purchase and sales agreement:
1) Amend Closing Date — The Buyer is requesting the closing date to be 15 days after
completion of the remediation work and issuance of the Soil No Further Action. The
buyer would also have the option to waive the foregoing and elect to close earlier upon
giving at least 10 business days prior written notice. The original agreement scheduled a
closing date of December 31, 2014.
2) Potential City Reimbursement of$100,000
The Buyer has offered to reimburse the City $100,000 for its remediation efforts if the
Buyer is not required to do any mitigation or remediation work after the Closing Date.
Fiscal Impact
There is no cost to the City however the City would potentially be reimbursed $100,000 for the
remediation work it has conducted on the property.
FIRST AMENDMENT
THIS FIRST AMENDMENT ("Amendment") is made as of November , 2014, between
CITY OF VERNON (the "Seller") and PACIFIC INDUSTRIAL, LLC, a Delaware limited
liability company (the"Buyer").
RECITALS:
A. The parties heretofore executed that certain Standard Offer, Agreement and Escrow
Instruction for Purchase of Real Estate dated April 2014 (as amended by the Addendum thereto, the
"Agreement").
B. The Buyer and Seller have reached an agreement to amend the terms of the
Agreement as hereinafter set forth.
C. Except as otherwise expressly provided for herein, capitalized terms used herein shall
have the same meaning as set forth in the Agreement.
NOW, THEREFORE, in consideration of the premises and for good and valuable
consideration,the receipt of which is hereby acknowledged, Seller and Buyer acknowledge and agree
as follows:
1. The Closing Date is currently December 31, 2014. The parties agree that the
Closing Date is hereby extended to the date that is 15 days after the completion of the Property
Remediation Work and issuance of the Soil NFA (provided that Buyer may at its option elect to
waive any or all of the foregoing and elect to close earlier, upon giving at least 10 business days
prior written notice thereof)(collectively, the"Completion Conditions").
2. If the Completion Conditions are satisfied, and Buyer is not required to perform or
have conducted or installed any mitigation work or actions on or with respect to the Property after
the Closing Date (including without limitation no vapor barriers, monitoring, or passive venting),
then on the Closing Date Buyer shall reimburse Seller$100,000.
3. The remaining terms and conditions of the Agreement remain in full force and effect.
4. This Amendment may be executed by the parties hereto individually or in
combination, in one or more counterparts, each of which shall be an original and all of which will
constitute one and the same Amendment.
5. The parties hereby agree that an executed facsimile copy of this Amendment may be
transmitted to either party and be deemed an original for purposes hereof.
[The remainder of this page is intentionally blank]
WEST\250580342.2
IN WITNESS WHEREOF,the parties hereto have executed this Amendment as of the day and
year first above written.
SELLER:
CITY OF VERNON
By:
Name: _
Title:
BUYER:
PACIFIC INDUSTRIAL, LLC,
a Delaware limited liability company
t
By:
Name: AAC/C
Title: /� l�v67C
W EST\250580342.2 2
r
RECEIVED
R E C E P,f FIF0 NOV 10 2014
�•�<<r tiwva
NOV 13 20114 CITY ADMINISTRATION
CITY CLERKS OFFICE STAFF REPORT
City Clerk Department
DATE: November 18, 2014
TO: Honorable Mayor and City Council
FROM: Ana Barcia, Deputy City Clerk tt)
RE: Approval of Resolution calling for a General Municipal Election to be Held
on Tuesday, April 14, 2015, for the Election of a Certain Officer and
Resolution Requesting the Board of Supervisors of the County of Los Angeles
to Render Specified Services to the City Relating to the Conduct of the
Special Municipal Election
Recommendation
It is recommended that the City Council:
1. Find that approval of the Resolutions is exempt under the California Environmental
Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have an effect on the environment, as the
proposed is administrative in nature; and
2. Approve the Resolution calling and giving notice for a General Municipal Election to be
held on Tuesday, April 14, 2015 for the Election of one (1) City Councilmember for the
full term of five (5) years; and
3. Approve the Resolution requesting the Board of Supervisors of the County of Los
Angeles to render specified services to the City relating to the conduct of the General
Municipal Election to be held on Tuesday, April 14, 2015.
Background
In accordance with Article XV, Section 2.118 of the Vernon Municipal Code, the City of Vernon
will conduct an all-mail ballot General Municipal Election ("election") on April 14, 2015, for the
purpose of electing one member of the City Council for a full term of five (5) years. The City
Council is required to adopt a resolution calling the election.
In addition, the City Clerk's office will request the services of the Los Angeles County Election
Department to prepare and furnish the City and/or Martin and Chapman various listings and
computer records of the names and addresses of eligible registered voters in the City of Vernon,
provide voter signature verification services, and to make available to the City additional election
equipment and assistance according to state law for the conduct of the General Municipal
Election. The request for assistance from the County is made by City Council resolution.
Fiscal Impact
Sufficient funds have been budgeted; costs to conduct the election are estimated to be
approximately$6,000 to $7,000.
RESOLUTION NO .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON, CALIFORNIA, CALLING AND GIVING NOTICE OF AN
ALL-MAIL BALLOT GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, APRIL 14, 2015, FOR THE ELECTION
OF A CERTAIN OFFICER AS REQUIRED BY THE PROVISIONS
OF THE CHARTER OF THE CITY OF VERNON
WHEREAS, under the provisions of the Charter of the City of
Vernon, a General Municipal Election shall be held on April 14, 2015,
for the election of a Municipal Officer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1 : Pursuant to the requirements of the Charter of
the City of Vernon and the Code of the City of Vernon, there is called
and ordered to be held in the City of Vernon, California, on Tuesday,
April 14, 2015, a General Municipal Election conducted by all-mail
ballot for the purpose of electing one (1) Member of the City Council
for the full term of five (5) years .
SECTION 2 : The ballots to be used at the election shall be
in form and content as required by law.
SECTION 3 : The City Clerk, or Deputy City Clerk, is
authorized, instructed and directed to procure and furnish any and all
official ballots, notices, printed matter and all supplies, equipment
and paraphernalia that may be necessary in order to properly and
lawfully conduct the election by all mail ballot .
SECTION 4 : Pursuant to the Code of the City of Vernon, and
other applicable provisions of the Charter of the City of Vernon and
Ordinances of the City of Vernon, said election shall be conducted by
all-mail ballot, and shall be conducted pursuant to Chapter 2 of
Division 4 (commencing with Section 4100) of the California Elections
Code only insofar as required by law, and only where not inconsistent
with the Charter and Ordinances of the City of Vernon. Mail ballots in
this Election shall be timely cast if they are received by the office
of the City Clerk in accordance with California Elections Code Section
4103, as amended by Senate Bill 29. As fully set forth in California
Elections Code Section 4103, mail ballots shall be timely cast if they
are received by the office of the City Clerk no later than three (3)
days after election day, and in accordance with Elections Code Section
4103 (b) .
SECTION 5 : In all particulars not recited in this
resolution, the election shall be held and conducted as provided by law
for holding municipal elections .
SECTION 6: Notice of the time and place of holding the
election is given and the City Clerk, or Deputy City Clerk, is
authorized, instructed and directed to give further or additional
notice of the election, in time, form and manner as required by law.
SECTION 7 : The City Clerk, or Deputy City Clerk, is
directed to forward without delay to the County Election Department a
certified copy of this resolution at the following address :
Mr. Dean C. Logan
Registrar-Recorder/County Clerk
Election Coordination Unit
12400 Imperial Highway, 2nd Floor, Room 2003
Norwalk, CA 90650
SECTION 8 : The City Council of the City of Vernon
authorizes the City Clerk, or Deputy City Clerk, to administer said
election and all reasonable and actual election expenses shall be paid
by the City upon presentation of a properly submitted bill .
- 2 -
SECTION 9: The City Clerk, or Deputy City Clerk, of the
City of Vernon shall certify to the passage, approval and adoption of
this resolution, and the City Clerk, or Deputy City Clerk, of the City
of Vernon shall cause this resolution and the City Clerk' s, or Deputy
City Clerk' s, certification to be entered in the File of Resolutions of
the Council of this City.
APPROVED AND ADOPTED this 18th day of November, 2014 .
Name :
Title: Mayor / Mayor Pro-Tem
ATTEST:
City Clerk / Deputy City Clerk
APPROVED AS TO FORM:
Zay h N. Moussa, Deputy City Attorney
- 3 -
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, City Clerk / Deputy City Clerk of the City
of Vernon, do hereby certify that the foregoing Resolution, being
Resolution No. , was duly passed, approved and adopted by the
City Council of the City of Vernon at a regular meeting of the City
Council duly held on Tuesday, November 18, 2014, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of November, 2014 at Vernon, California.
City Clerk / Deputy City Clerk
(SEAL)
- 4 -
RESOLUTION NO .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER
SPECIFIED SERVICES TO THE CITY RELATING TO THE
CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD
ON TUESDAY, APRIL 14, 2015
WHEREAS, on April 14, 2015, a General Municipal Election will
be held in the City of Vernon (the "City") , California; and
WHEREAS, in the course of conducting the election it is
necessary for the City to request services of the County of Los Angeles
(the "County") ; and
WHEREAS, all necessary expenses in performing these services
shall be paid by the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1 : Pursuant to the provisions of Section 10002 of
the Elections Code of the State of California, the Vernon City Council
requests that the Los Angeles County Board of Supervisors permit the
County Election Department to prepare and furnish the following for use
in conducting its election:
1 . A listing of County precincts with the number of
registered voters in each, so the City may consolidate
election precincts into City voting precincts, and maps
of the voting precincts;
2 . The computer record of the names and addresses of all
eligible registered voters in the City in order that the
City may:
a . Produce labels for vote-by-mail voters;
b. Print Rosters of Voters and Street Indexes;
3. Voter signature verification services as needed;
4 . Make available to the City election equipment and
assistance as needed according to state law.
SECTION 2 : The City shall reimburse the County for services
performed when the work is completed and upon presentation to the City
of a properly approved bill .
SECTION 3: The City Clerk, or Deputy City Clerk, is
directed to forward without delay to the Board of Supervisors and to
the County Election Department, each a certified copy of this
resolution at the following addresses :
a. Board of Supervisors, County of Los Angeles
Attn: Ms . Sachi A. Hamai, Executive Officer
Kenneth Hahn Hall of Administration
500 West Temple Street, Room 383
Los Angeles, CA 90012
b. Mr. Dean Logan
Registrar-Recorder/County Clerk
Election Coordination Unit
12400 Imperial Highway, 2nd Floor, Room 2003
Norwalk, CA 90650
- 2 -
SECTION 4 : The City Clerk, or Deputy City Clerk, of the
City of Vernon shall certify to the passage, approval and adoption of
this resolution, and the City Clerk, or Deputy City Clerk, of the City
of Vernon shall cause this resolution and the City Clerk' s, or Deputy
City Clerk' s, certification to be entered in the File of Resolutions of
the Council of this City.
APPROVED AND ADOPTED this 18th day of November, 2014 .
Name:
Title: Mayor / Mayor Pro-Tem
ATTEST:
City Clerk / Deputy City Clerk
APPROVED AS TO FORM:
j:��
ZaynV Moussa, Deputy City Attorney
- 3 -
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, City Clerk / Deputy City Clerk of the City
of Vernon, do hereby certify that the foregoing Resolution, being
Resolution No. , was duly passed, approved and adopted by the
City Council of the City of Vernon at a regular meeting of the City
Council duly held on Tuesday, November 18, 2014, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of November, 2014 at Vernon, California.
City Clerk / Deputy City Clerk
(SEAL)
4 -
RECEIVED
`���T txq�• NOV 10 2014
RECEIVED
NOV 13 2014 STAFF REPORT CITY ADMINISTRATION
CITY CLERK'S OFFICE FIRE DEPARTMENT �f
DATE: November 18, 2014
TO: Honorable Mayor and City Council
FROM: Michael A. Wilson, Fire Chief /`
RE: A Resolution of the City Council of the City of Vernon approving the City's
Participation in the 2013 State Homeland Security Grant Program by the
Vernon Fire Department and Approving and Authorizing the execution of a
Subrecipient Agreement by and between the County of Los Angeles and the
City of Vernon
Recommendation
It is recommended that the City Council:
1. Find that approval of the resolution proposed in this staff report is exempt under the
California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3),
the general rule that CEQA only applies to projects that may have an effect on the
environment.
2. Adopt a resolution approving and authorizing the execution of an Agreement between the
County of Los Angeles and the City of Vernon in connection with the Fiscal Year 2013
State Homeland Security Grant Program. The County of Los Angeles has approved and
awarded 2013 SHSGP funds in the amount of $220,438 to the City of Vernon Fire
Department.
Background
The U.S. Department of Homeland Security Title 44 C.F.R., through the Office of Grant and
Training, has provided financial assistance from the Homeland Security Grant Program, Catalog
of Federal Domestic Assistance 97.067 directly to the California Governor's Office of
Emergency Services (Cal OES) for the 2013 SHSGP Grant. The objective of the SHSGP Grant
is to address unique equipment, training, exercise and planning management needs and to assist
in building effective prevention and protection capabilities to prevent, respond to, and recover
from threats or acts of terrorism.
On December 3, 2013, the County of Los Angeles Board of Supervisors authorized the Chief
Executive Officer (CEO) to prepare and execute the 2013 SHSGP Grant Agreement. The
performance period of the 2013 SHSGP Grant is from September 1, 2013 to March 31, 2015.
The CEO is responsible for managing and overseeing the SHSGP Grant funds that are
distributed.
The Vernon Fire Department will use funding from the 2013 SHSGP Grant for the development
of a Regional Training Facility. The awarded funds would cover a portion of the props in the
sum of$220,438.00. Participation in the 2013 SHSGP Grant will provide the Vernon Fire
Department with new training capabilities that will allow the department and local agencies to
train in a safe and controlled environment.
Fiscal Impact
The 2013 SHSGP Grant is 100% reimbursable and there are no cost-share or match
requirements. The County of Los Angeles will reimburse the City of Vernon for all purchased
equipment up to the awarded grant funds. To receive reimbursement for equipment purchased
using grant funds, the Fire department will be responsible for submitting all required
documents/paperwork to the County of Los Angeles, demonstrating that the items were delivered
and paid within the specified time frame.
RESOLUTION NO .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING THE CITY' S PARTICIPATION IN THE
2013 STATE HOMELAND SECURITY GRANT PROGRAM BY THE
VERNON FIRE DEPARTMENT, APPROVING AND AUTHORIZING
THE EXECUTION OF A SUBRECIPIENT AGREEMENT BY AND
BETWEEN THE CITY OF VERNON AND THE COUNTY OF LOS
ANGELES AND AUTHORIZING THE EXECUTION OF DOCUMENTS
NECESSARY TO OBTAIN SAID GRANT
WHEREAS, the Department of Homeland Security, through the
Office for Domestic Preparedness, provides grant funding through a
State Homeland Security Grant Program to California to enhance the
ability of the state, urban areas, local jurisdictions, and certain
non-profit organizations, to prevent, deter, respond to and recover
from threats and incidents of terrorism (the "SHSGP Grant") ; and
WHEREAS, the County of Los Angeles Office of Emergency
Management is the sub-grantee for the 2013 SHSGP Grant and the City of
Vernon has been awarded a 2013 SHSGP Grant as a sub-recipient; and
WHEREAS, the County of Los Angeles will coordinate all
related activities with sub-recipients; and
WHEREAS, during the application and review process for the
2013 SHSGP Grant, the Vernon Fire Department requested funding for the
development of a Regional Training Facility, which would cover a
portion of the props in the sum of $220, 438 . 00, subject to approval by
the City Council; and
WHEREAS, the City of Vernon Fire Department has been awarded
the total sum of $220, 438 . 00 and the County of Los Angeles is
requiring a formal Subrecipient Agreement between the City of Vernon
and the County of Los Angeles outlining the requirements of the 2013
SHSGP Grant and is also requiring the completion and electronic
i
i
submittal of a Project Spending Plan for each line item within each
of the approved projects; and
WHEREAS, the 2013 SHSGP Grant is a reimbursable grant for
all authorized equipment purchases and training expenses with no
cost-sharing or match requirements; and
WHEREAS, participation in the 2013 SHSGP Grant will provide
the Vernon Fire Department with new training capabilities that will
allow the department and local agencies to train in a safe and
controlled environment; and
WHEREAS, by memo dated November 18, 2014, the Fire Department
has recommended that the City participate in the 2013 SHSGP Grant and
approve and authorize the execution of all necessary documents to
receive funding under the 2013 SHSGP Grant in the total sum of
$220, 438 . 00; and
WHEREAS, the City Council of the City of Vernon Fire
Department desires to participate in the 2013 SHSGP Grant and approve
and authorize the execution of the necessary documents to receive
funding under the 2013 SHSGP Grant in the total sum of $220, 438 . 00 .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE:
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct .
SECTION 2 : The City Council of the City of Vernon finds
that this action is exempt under the California Environmental Quality
Act (CEQA) , in accordance with Section 15061 (b) (3) , the general rule
that CEQA only applies to projects that may have an effect on the
environment .
SECTION 3 : The City Council of the City of Vernon hereby
2 -
approves the City' s participation in the 2013 SHSGP Grant.
SECTION 4 : The City Council of the City of Vernon hereby
approves the Subrecipient Agreement with the County of Los Angeles, in
substantially the same form as the copy which is attached hereto as
Exhibit A.
SECTION 5 : The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for,
and on behalf of, the City of Vernon and the City Clerk, or Deputy
City Clerk, is hereby authorized to attest thereto.
SECTION 6 : The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
action is deemed necessary or desirable for the purpose of
implementing and carrying out the purposes specified in the Agreement,
including without limitation, the execution of any and all documents
necessary for the purpose of securing grant funds for, and on behalf
of, the City of Vernon.
SECTION 7 : The City Council of the City of Vernon hereby
directs the City Clerk, or the Deputy City Clerk, to submit the
Agreement, executed by the City, and related documents to the County
of Los Angeles .
- 3 -
SECTION 8 : The City Clerk, or Deputy City Clerk, of the
City of Vernon shall certify to the passage, approval and adoption of
this resolution, and the City Clerk, or Deputy City Clerk, of the City
of Vernon shall cause this resolution and the City Clerk' s, or Deputy
City Clerk' s, certification to be entered in the File of Resolutions
of the Council of this City.
APPROVED AND ADOPTED this 18th day of November, 2014 .
Name:
Title: Mayor / Mayor Pro-Tem _
ATTEST:
City Clerk / Deputy City Clerk
APPROVED AS TO FORM:
Zayree . Moussa, Deputy City Attorney
for ma Patel, City Attorney
4 -
STATE OF CALIFORNIA }
} ss
COUNTY OF LOS ANGELES }
I, City Clerk / Deputy City Clerk of the City
of Vernon, do hereby certify that the foregoing Resolution, being
Resolution No. , was duly passed, approved and adopted by the
City Council of the City of Vernon at a regular meeting of the City
Council duly held on Tuesday, November 18, 2014, and thereafter was
duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of November, 2014, at Vernon, California.
City Clerk / Deputy City Clerk
(SEAL)
5 -
EXHIBIT A
Subrecipient Aqreement
Between the County of Los Angeles and
The City of Vernon
Grant Year 2013
Homeland Security Grant Program
HOA.1059836.1
SUBRECIPIENT AGREEMENT
BETWEEN THE COUNTY OF LOS ANGELES
AND
THE CITY OF VERNON
THIS AGREEMENT ("Agreement") is made and entered into by and between the County of
Los Angeles, a political subdivision of the State of California (the "County of Los Angeles"),
and the City of Vernon, a public agency(the "Subrecipient").
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Title 44 C.F.R. through the
Office of Grants and Training (G&T), has provided financial assistance from the Homeland
Security Grant Program (HSGP), Catalog of Federal Domestic Assistance (CFDA) 97.067
directly to the California Governor's Office of Emergency Services (Cal OES) for the 2013
HSGP; and
WHEREAS, the Cal OES provides said funds to the County of Los Angeles as its
Subgrantee, and the Chief Executive Officer (CEO) is responsible for managing and
overseeing the HSGP funds that are distributed to other specified jurisdictions within Los
Angeles County; and
WHEREAS, this financial assistance is being provided to the Subrecipient in order to
address the unique equipment, training, exercise and planning management needs of the
Subrecipient, and to assist the Subrecipient in building effective prevention and protection
capabilities to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of the
2013 HSGP grant from Cal OES for the Subrecipient in the amount of$220,438; and
WHEREAS, the CEO now wishes to distribute 2013 HSGP grant funds to the
Subrecipient, as'further detailed in this Agreement; and
WHEREAS, the CEO is authorized to enter into Subrecipient agreements with cities
providing for re-allocation and use of these funds; and to execute all future amendments,
modifications, extensions, and augmentations relative to the subrecipient agreements, as
necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing
this Agreement, and the County of Los Angeles Board of Supervisors on December 3, 2013
authorized the CEO to prepare and execute this Agreement.
NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:
1
HOA.1059836.1 HOA.1041413.1 GranWHSGP 2013/Subrecipient Agreements/Vernon Agreement
SECTION I
INTRODUCTION
§101. Parties to this Agreement
The parties to this Agreement are:
A. County of Los Angeles, a political subdivision of the State of California, having its
principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street,
Los Angeles, CA 90012; and
B. City of Vernon, a public agency, having its principal office at
4305 South Santa Fe Avenue, Vernon, CA 90058.
§102. Representatives of the Parties and Service of Notices
A. The representatives of the respective parties who are authorized to administer this
Agreement and to whom formal notices, demands and communications must be given
are as follows:
1. The representative of the County of Los Angeles is, unless otherwise stated in
this Agreement:
Alvia Shaw, Interim Director
Chief Executive Office, Los Angeles County (LAC)
222 S. Hill Street, 2nd Floor
Los Angeles, CA 90012
Phone: (213) 974-7315
Fax: (213) 687-3765
ashaw@ceo.lacounty.gov
With a copy to:
Craig Hirakawa, Grants Manager
Chief Executive Office, LAC
222 S. Hill Street, 2nd Floor
Los Angeles, CA 90012
Phone: (213) 974-1127
Fax: (213) 687-3765
chirakawa@ceo.lacounty.gov
2
HOA.1059836.1 HOA.1041413.1 Grants/HSGP 20131Subrecipient Agreements/Vernon Agreement
2. The representative of Subrecipient is:
Name and
Title:
Organization
Address:
City/State/Zip:
Phone:
Fax:
Email:
With a copy to:
Name and
Title:
Organization
Address:
City/State/Zip:
Phone:
Fax:
Email:
B. Formal notices, demands and communications to be given hereunder by either party
must be made in writing and may be effected by personal delivery, regular U.S. Postal
mail service and/or e-mail. In the event of personal delivery or email, the message will
be deemed communicated upon receipt by the County of Los Angeles. In the event of
mail service, the message will be deemed communicated as of the date of mailing.
C. If the name and/or title of the person designated to receive the notices, demands or
communications or the address of such person is changed, written notice must be
given, in accord with this section, within five (5) business days of said change.
3
HOA.1059838.1 HOA.1041413.1 Grants/HSGP 20131Subrecipient Agreements/Vemon Agreement
§103. Independent Partv
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the County of Los Angeles. An employee of Subrecipient is not, and will
not be deemed, an employee of the County of Los Angeles by virtue of this
Agreement, and Subrecipient must so inform each employee organization and each
employee who is hired or retained under this Agreement. Subrecipient must not
represent or otherwise hold out itself or any of its directors, officers, partners,
employees, or agents to be an agent or employee of the County of Los Angeles by
virtue of this Agreement.
§104. Conditions Precedent to Execution of This Agreement
Subrecipient must provide the following signed documents to the County of
Los Angeles, unless otherwise exempted:
A. Certifications and Disclosures Regarding Lobbying, attached hereto as Exhibit A and
made a part hereof, in accordance with §411.A.14 of this Agreement. Subrecipient
must also file a Disclosure Form at the end of each calendar quarter in which there
occurs any event requiring disclosure or which materially affects the accuracy of the
information contained in any Disclosure Form previously filed by Subrecipient.
B. Certifications Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion,
attached hereto as Exhibit B and made a part hereof, as required by Executive Order
12549 in accordance with §411.A.12 of this Agreement.
C. Certification Regarding Drug-Free Workplace, attached hereto as Exhibit C and made
a part hereof, in accordance with §411.A.13 of this Agreement.
D. Certification of Grant Assurances — Non-Construction Programs, attached hereto as
Exhibit D and made a part hereof, in accordance with §411.0 of this Agreement.
SECTION If
TERM AND SERVICES TO BE PROVIDED
§201. Performance Period
The performance period of this Agreement is from September 1, 2013 to
March 31, 2015, unless the County of Los Angeles, with Cal OES approval, provides
written notification to the Subrecipient that the performance period has been extended,
in which case the performance period will be so extended by such written notification,
as provided in §502, below.
4
HOA.1059836.1 HOA.1041413.1 Grants/HSGP 2013/Subrecipient Agreements/Vernon Agreement
§202. Use of Grant Funds
A. Subrecipient and the County of Los Angeles have previously completed a mutually
approved budget/expenditure plan, hereinafter "Budget," for the 2013 HSGP, which
has been approved by Cal OES. This information is contained in a copy of the Final
Grant Award Letter and Worksheet, attached hereto as Exhibit E.
Any request by Subrecipient to modify the Budget must be made in writing with the
appropriate justification and submitted to CEO for approval. If during the County of
Los Angeles review process, additional information or documentation is required, the
Subrecipient will have ten (10) business days to comply with the request. If the
Subrecipient does not comply with the request, CEO will issue written notification
indicating that the requested modification will not be processed. Modifications must be
approved in writing by the County of Los Angeles and Cal OES during the term of this
Agreement. Upon approval, all other terms of this Agreement will remain in effect.
Subreciplent must utilize grant funds in accordance with all Federal regulations and
State Guidelines.
B. Subrecipient agrees that grant funds awarded will be used to supplement existing
funds for program activities, and will not supplant (replace) non-Federal funds.
C. Subrecipient must review the Federal Debarment Listing at
hftp://www.epls._qov/epis/search.do prior to the purchase of equipment or services to
ensure the intended vendor is not listed and also maintain documentation that the list
was verified.
D. Prior to the purchase of equipment or services utilizing a sole source contract of
$100,000 or more, justification must be presented to CEO, who upon review will
request approval from Cal OES. Such approval in writing must be obtained prior to the
commitment of funds.
E. Subrecipient must provide any reports requested by the County of Los Angeles to the
CEO indicating Subrecipient's performance under this Agreement, including progress
on meeting program goals. Reports must be in the form requested by the County of
Los Angeles, and must be provided by the 15th of the following month. Subrecipient
must timely submit claims for reimbursement.
F. Subrecipient must provide a copy of their Annual Single Audit Report, as required by
Office of Management and Budget circular A-133, to CEO no later than March 31 st of
the year following the reporting period.
G. Subrecipient must provide a Corrective Action Plan to CEO within 30 days of any audit
finding.
H. Subrecipient will be monitored by the County of Los Angeles on an annual basis to
ensure compliance with Cal OES grant program requirements. The County of
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Los Angeles anticipates that said monitoring will include, at a minimum, one on-site
visit during the term of this Agreement.
I. Any equipment acquired pursuant to this Agreement must be authorized in the G&T
Authorized Equipment List(AEL) available online at htto://www.rkb.us and the Funding
Guidelines of the 2013 HSGP, Funding Opportunity Announcement, incorporated by
reference, and attached hereto as Exhibit F. Subrecipient must provide the County of
Los Angeles a copy of its most current procurement guidelines and follow its own
procurement requirements as long as they meet or exceed the minimum Federal
requirements. Federal procurement requirements for the 2013 HSGP can be found at
Office of Management and Budget Circular A-102, Title 44 C.F.R. Part 13.
Any equipment acquired or obtained with Grant Funds:
1. Will be made available under the California Disaster and Civil Defense Master
Mutual Aid Agreement in consultation with representatives of the various fire,
emergency medical, hazardous materials response services, and law
enforcement agencies within the jurisdiction of the applicant;
2. Will be consistent with needs as identified in the State Homeland Security
Strategy and will be deployed in conformance with that plan;
3. Will be made available pursuant to applicable terms of the California Disaster
and Civil Defense Master Mutual Aid Agreement and deployed with personnel
trained in the use of such equipment in a manner consistent with the California
Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue
Mutual Aid Plan.
J. Equipment acquired pursuant to this Agreement will be subject to the requirements of
Title 44, C.F.R. Part 13.32. For the purposes of this subsection, "Equipment" is defined
as tangible nonexpendable property, having a useful life of more than one year which
costs $5,000 or more per unit. Items costing less than $5,000, but acquired under the
"Equipment" category of the Grant must also be listed on any required Equipment
Ledger.
1. Equipment must be used by Subrecipient in the program or project for which it
was acquired as long as needed, whether or not the project or program
continues to be supported by Federal funds. When no longer needed for the
original program or project, the Equipment may be used in other activities
currently or previously supported by a Federal agency.
2. Subrecipient must make Equipment available for use on other like projects or
programs currently or previously supported by the Federal Government,
providing such use will not interfere with the work on the projects or program for
which it was originally acquired. First preference for other use must be given to
other programs or projects supported by the awarding agency.
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3. An Equipment Ledger must be maintained listing each item of Equipment
acquired with HSGP funds. The Equipment Ledger must be kept up to date at
all times. Any changes must be recorded in the Ledger within ten (10) business
days and the updated Ledger is to be forwarded to the County of Los Angeles'
Auditor-Controller Shared Services Division. The Equipment Ledger must
include: (a) description of the item of Equipment, (b) manufacturer's model and
serial number or other identification number, (c) the fund source/grant year of
acquisition of the Equipment, including the award number, (d) date of
acquisition, (e) the acquisition cost of the Equipment, (f) percentage of Federal
participation, (g) location and condition of Equipment and (h) disposition data,
including date and sale price, if applicable. Records must be retained pursuant
to Title 44 C.F.R. Part 13.32.
4. All Equipment obtained under this Agreement must have an appropriate
identification decal affixed to it, and, when practical, must be affixed where it is
readily visible.
5. A physical inventory of the Equipment must be taken by the Subrecipient and
the results reconciled with the Equipment Ledger at least once every two years
or prior to any site visit by State or Federal auditors/monitors. The Subrecipient
is required to submit a letter certifying as to the accuracy of the Equipment
Ledger to the County of Los Angeles, in the frequency as above.
K. Any planning paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding Opportunity Announcement or subsequent grant year
programs.
L. Any training paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding Opportunity Announcement, and must be first submitted to
CEO and then pre-authorized by Cal OES. A catalog of federally approved and
sponsored training courses is available at hftp://www.oip.usdom.-gov/odp/training.htm.
M. Any exercise paid pursuant to this Agreement must conform to the guidelines as listed
in 2013 HSGP, Funding Opportunity Announcement. Detailed Homeland Security
Exercise and Evaluation Program Guidance is available at http://hseer).dhs.gov.
N. Subrecipient must provide to County of Los Angeles a spending plan detailing the
required steps and timeframes required to complete the approved projects within the
grant timeframe. Subrecipient must submit the spending plan to County of Los
Angeles prior to final execution of the Agreement.
O. Any organization activities paid pursuant to this Agreement must conform to the
guidelines as listed in 2013 HSGP, Funding Opportunity Announcement.
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SECTION III
PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant
amount of$220,438 as expenditures are incurred and paid by Subrecipient and all
documentation is reviewed and approved by County of Los Angeles. All expenditures
must be for the purchase of equipment, exercises, training, and planning as described
in Section II of this Agreement. The grant amount represents the amount allocated to
Subrecipient in the 2013 HSGP Grant Award Letter from Cal OES.
B. Subrecipient must submit invoices to the County of Los Angeles Auditor-Controller
Shared Services Division requesting payment as soon as expenses are incurred and
paid, and the required supporting documentation is available. Said timeframe should
be within ten (10) business days of Subrecipient's payment to vendors and/or
prescribed due dates by CEO and/or Cal OES. Each reimbursement request must be
accompanied by the Reimbursement Form (attached hereto as Exhibit G). All
appropriate back-up documentation must be attached to the reimbursement form,
including purchase orders, invoices, proof of payment and packing slips.
For training reimbursements, Subrecipient must include a copy of the class roster
verifying training attendees, proof that prior approval was obtained from Cal OES and
that a Cal OES tracking number has been assigned to the course, and timesheets and
payroll registers for all training attendees.
For exercise reimbursements, Subrecipient must enter the After Action Report (AAR)
and Improvement Plan on the State Office of Domestic Preparedness secure portal
within 60 days following completion of the exercise and submit proof of State approval
of the AAR with the reimbursement request.
For planning reimbursements, Subrecipient must include a copy of the final tangible
product as a result of the planning project.
C. The County of Los Angeles may, at its discretion, and with Cal OES approval,
reallocate unexpended grant funds to another subrecipient. Said reallocation may
occur upon completion of an approved project, or by written notification from the
Subrecipient to the County of Los Angeles that a portion of the grant funds identified in
§301.A., above, will not be utilized. As provided in §502, below, any increase or
decrease in the grant amount specified in §301.A., above, may be effectuated by a
written notification by the County of Los Angeles to the Subrecipient.
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D. Payment of final invoice will be withheld by the County of Los Angeles until the County
of Los Angeles has determined that Subrecipient has turned in all supporting
documentation and completed the requirements of this Agreement.
E. It is understood that the County of Los Angeles makes no commitment to fund this
Agreement beyond the terms set forth herein.
F. 1. Funding for all periods of this Agreement is subject to continuing Federal
appropriation of grant funds for this program. In the event of a loss or reduction of
Federal appropriation of grant funds for this program, the Agreement may be
terminated, or appropriately amended, immediately upon notice to Subrecipient of
such loss or reduction of Federal grant funds.
2. County of Los Angeles will make a good-faith effort to notify Subrecipient, in writing,
of such non-appropriation at the earliest time.
SECTION IV
STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and do not,
and will not be deemed to, affect the meaning or construction of any of the terms or
provisions hereof. The language of this Agreement will be construed according to its
fair meaning and not strictly for or against either party.
§402. Applicable Law Interpretation and Enforcement
Each party's performance hereunder must comply with all applicable laws of the
United States of America, the State of California, and the County of Los Angeles. This
Agreement will be enforced and interpreted, as applicable, under the laws of the
United States of America, the State of California and the County of Los Angeles.
If any part, term or provision of this Agreement is held void, illegal, unenforceable, or in
conflict with any law of a Federal, State or Local Government having jurisdiction over
this Agreement, the validity of the remainder of the Agreement will not be affected
thereby.
Applicable Federal or State requirements that are more restrictive will be followed.
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§403. Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the
subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein.
§404. Breach
If any party fails to perform, in whole or in part, any promise, covenant, or agreement
set forth herein, or should any representation made by it be untrue, any aggrieved
party may avail itself of all rights and remedies, at law or equity, in the courts of law.
Said rights and remedies are cumulative of those provided for herein except that in all
events, no party may recover more than once, suffer a penalty or forfeiture, or be
unjustly compensated.
§405. Prohibition Against Assignment or Delegation
Subrecipient may not do any of the following, unless it has first obtained the written
permission of the County of Los Angeles:
A. Assign or otherwise alienate any of its rights hereunder, including the right to payment;
or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.
§406. Permits
Subrecipient and its officers, agents and employees must obtain and maintain all
permits and licenses necessary for Subrecipient's performance hereunder and must
pay any fees required therefor. Subrecipient further certifies that it will immediately
notify the County of Los Angeles of any suspension, termination, lapse, non renewal or
restriction of licenses, certificates, or other documents.
§407. Nondiscrimination and Affirmative Action
Subrecipient must comply with the applicable nondiscrimination and affirmative action
provisions of the laws of the United States of America, the State of California, and the
County of Los Angeles. In performing this Agreement, Subrecipient must not
discriminate in its employment practices against any employee or applicant for
employment because of such person's race, religion, national origin, ancestry, sex,
sexual orientation, age, physical handicap, mental disability, marital status, domestic
partner status or medical condition. Subrecipient must comply with Executive Order
11246, entitled "Equal Employment Opportunity," as amended by Executive Order
11375, and as supplemented in Department of Labor regulations (41 CFR Part 60).
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If required, Subrecipient must submit an Equal Employment Opportunity Plan to the
Department of Justice Office of Civil Rights in accordance with guidelines listed at
http://www.oip.usdoo.gov/about/ocr/eeop.htm.
Any subcontract entered into by the Subrecipient relating to this Agreement, to the
extent allowed hereunder, will be subject to the provisions of this §407 of this
Agreement.
§408. Indemnification
Each of the parties to this Agreement is a public entity. This indemnity provision is
written in contemplation of the provisions of Section 895.2 of the Government Code of
the State of California, which impose certain tort liability jointly upon public entities,
solely by reason of such entities being parties to an agreement, and the parties agree
that this indemnity provision will apply and will be enforceable regardless of whether
Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as
between themselves, consistent with the authorization contained in Government Code
Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or
upon any of its officers, agents, or employees by law, for injury caused by a negligent
or wrongful act or omission occurring in the performance of this Agreement, to the
same extent that such liability would be imposed in the absence of Government Code
Section 895.2. To achieve the above-stated purpose, each party agrees to indemnify
and hold harmless the other party for any liability arising out of its own negligent acts
or omissions in the performance of this Agreement (i.e., the Subrecipient agrees to
indemnify and hold harmless the County of Los Angeles for liability arising out of the
Subrecipient's negligent or wrongful acts or omissions and the County of Los Angeles
agrees to indemnify and hold harmless the Subrecipient for liability arising out of the
County of Los Angeles' negligent or wrongful acts or omissions). Each party further
agrees to indemnify and hold harmless the other party for liability that is imposed on
the other party solely by virtue of Government Code Section 895.2. The provisions of
Section 2778 of the California Civil Code are made a part hereof as if fully set forth
herein. Subrecipient certifies that it has adequate self insured retention of funds to
meet any obligation arising from this Agreement.
§409. Conflict of Interest
A. The Subrecipient covenants that none of its directors, officers, employees, or agents
may participate in selecting, or administering, any subcontract supported (in whole or
in part) by Federal funds where such person is a director, officer, employee or agent of
the subcontractor; or where the selection of subcontractors is or has the appearance
of being motivated by a desire for personal gain for themselves or others such as
family business, etc.; or where such person knows or should have known that:
1. A member of such person's immediate family, or domestic partner or
organization has a financial interest in the subcontract;
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2. The subcontractor is someone with whom such person has or is negotiating any
prospective employment; or
3. The participation of such person would be prohibited by the California Political
Reform Act, California Government Code §87100 et sea. if such person were a
public officer, because such person would have a "financial or other interest" in
the subcontract.
B. Definitions:
1. The term "immediate family" means domestic partner and/or those persons
related by blood or marriage, such as husband, wife, father, mother, brother,
sister, son, daughter, father in law, mother in law, brother in law, sister in law,
son in law, daughter in law.
2. The term "financial or other interest" means:
a. Any direct or indirect financial interest in the specific contract, including but
not limited to, a commission or fee, a share of the proceeds, prospect of a
promotion or of future employment, a profit, or any other form of financial
reward.
b. Any of the following interests in the subcontractor ownership: partnership
interest or other beneficial interest of five percent or more; ownership of
five percent or more of the stock; employment in a managerial capacity; or
membership on the board of directors or governing body.
C. The Subrecipient further covenants that no officer, director, employee, or agent may
solicit or accept gratuities, favors, or anything of monetary value from any actual or
potential subcontractor, supplier, a party to a sub agreement, (or persons who are
otherwise in a position to benefit from the actions of any officer, employee, or agent).
D. The Subrecipient may not subcontract with a former director, officer, or employee
within a one year period following the termination of the relationship between said
person and the Subrecipient.
E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the
Subrecipient must disclose to the County of Los Angeles any relationship, financial or
otherwise, direct or indirect, of the Subrecipient or any of its officers, directors or
employees or their immediate family with the proposed subcontractor and its officers,
directors or employees.
F. For further clarification of the meaning of any of the terms used herein, the parties
agree that references are made to the guidelines, rules, and laws of the County of Los
Angeles, State of California, and Federal regulations regarding conflict of interest.
G. The Subrecipient warrants that it has not paid or given and will not pay or give to any
third person any money or other consideration for obtaining this Agreement.
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H. The Subrecipient covenants that no member, officer or employee of Subrecipient may
have interest, direct or indirect, in any contract or subcontract or the proceeds thereof
for work to be performed in connection with this project during his/her tenure as such
employee, member or officer or for one year thereafter.
I. The Subrecipient must incorporate the foregoing subsections of this Section into every
agreement that it enters into in connection with this grant and must substitute the term
"subcontractor" for the term "Subrecipient" and "sub subcontractor" for
"Subcontractor".
§410. Restriction on Disclosures
Any reports, analyses, studies, drawings, information, or data generated as a result of
this Agreement are to be governed by the California Public Records Act (California
Government Code Sec. 6250 et seq.).
§411. Statutes and Regulations Applicable To All Grant Contracts
A. Subrecipient must comply with all applicable requirements of State, Federal, and
County of Los Angeles laws, executive orders, regulations, program and administrative
requirements, policies and any other requirements governing this Agreement.
Subrecipient must comply with applicable State and Federal laws and regulations
pertaining to labor, wages, hours, and other conditions of employment. Subrecipient
must comply with new, amended, or revised laws, regulations, and/or procedures that
apply to the performance of this Agreement. These requirements include, but are not
limited to:
1. Office of Management and Budget OMB Circulars
Subrecipient must comply with OMB Circulars, as applicable: OMB Circular
A-21 (Cost Principles for Educational Institutions); OMB Circular A-87 (Cost
Principles for State, Local, and Indian Tribal Governments); OMB Circular
A-102 (Grants and Cooperative Agreements with State and Local
Governments); Common Rule, Subpart C for public agencies or OMB Circular
A-110 (Uniform Administrative Requirements for Grants and Other Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit
Organizations); OMB Circular A-122 (Cost Principles for Non-Profit
Organizations); OMB Circular A-133 (Audits of States, Local Governments, and
Non-Profit Organizations.
2. Single Audit Act
Since Federal funds are used in the performance of this Agreement,
Subrecipient must, as applicable, adhere to the rules and regulations of the
Single Audit Act (31 USC Sec. 7501 et seq.), OMB Circular A-133 and any
administrative regulation or field memos implementing the Act.
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3. Americans with Disabilities Act
Subrecipient hereby certifies that, as applicable, it will comply with the
Americans with Disabilities Act 42, USC §§12101 et seg., and its implementing
regulations. Subrecipient will provide reasonable accommodations to allow
qualified individuals with disabilities to have access to and to participate in its
programs, services and activities in accordance with the provisions of the
Americans with Disabilities Act. Subrecipient will not discriminate against
persons with disabilities nor against persons due to their relationship to or
association with a person with a disability. Any subcontract entered into by
Subrecipient, relating to this Contract, to the extent allowed hereunder, will be
subject to the provisions of this paragraph.
4. Political and Sectarian Activity Prohibited
None of the funds, materials, property or services provided directly or indirectly
under this Agreement may be used for any partisan political activity, or to
further the election or defeat of any candidate for public office. Neither may any
funds provided under this Agreement be used for any purpose designed to
support or defeat any pending legislation or administrative regulation. None of
the funds provided pursuant to this Agreement may be used for any sectarian
purpose or to support or benefit any sectarian activity.
Subrecipient must file a Disclosure Form at the end of each calendar quarter in
which there occurs any event requiring disclosure or which materially affects the
accuracy of any of the information contained in any Disclosure Form previously
filed by Subrecipient. Subrecipient must require that the language of this
Certification be included in the award documents for all sub-awards at all tiers
and that all subcontractors certify and disclose accordingly.
5. Records Inspection
At any time during normal business hours and as often as either the County of
Los Angeles, the U.S. Comptroller General or the Auditor General of the State
of California may deem necessary, Subrecipient must make available for
examination all of its records with respect to all matters covered by this
Agreement. The County of Los Angeles, the U.S. Comptroller General and the
Auditor General of the State of California have the authority to audit, examine
and make excerpts or transcripts from records, including all Subrecipient's
invoices, materials, payrolls, records of personnel, conditions of employment
and other data relating to all matters covered by this Agreement.
Subrecipient agrees to provide any reports requested by the County of Los
Angeles regarding performance of this Agreement.
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6. Records Maintenance
Records, in their original form, must be maintained in accordance with
requirements prescribed by the County of Los Angeles with respect to all
matters specified in this Agreement. Original forms are to be maintained on file
for all documents specified in this Agreement. Such records must be retained
for a period five (5) years after termination of this Agreement and after final
disposition of all pending matters. "Pending matters" include, but are not limited
to, an audit, litigation or other actions involving records. The County of
Los Angeles may, at its discretion, take possession of, retain and audit said
records. Records, in their original form pertaining to matters covered by this
Agreement, must at all times be retained within the County of Los Angeles
unless authorization to remove them is granted in writing by the County of
Los Angeles.
7. Subcontracts and Procurement
Subrecipient must, as applicable, comply with the Federal, State and County of
Los Angeles standards in the award of any subcontracts. For purposes of this
Agreement, subcontracts include but are not limited to purchase agreements,
rental or lease agreements, third party agreements, consultant service contracts
and construction subcontracts.
Subrecipient must, as applicable, ensure that the terms of this Agreement with
the County of Los Angeles are incorporated into all Subcontractor agreements.
The Subrecipient must submit all Subcontractor agreements to the County of
Los Angeles for review prior to the release of any funds to the Subcontractor.
The Subrecipient must withhold funds to any Subcontractor agency that fails to
comply with the terms and conditions of this Agreement and their respective
Subcontractor agreement.
8. Labor
Subrecipient must , as applicable, comply with the Intergovemmental Personnel
Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements for
merit systems for programs funded under one of the 19 statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System Personnel
Administration (5 C.F.R. 900, Subpart F).
Subrecipient must comply, as applicable, with the provisions of the Davis-Bacon
Act (40 U.S.C. §§276a to 276a-7); the Copeland Act (40 U.S.C. §276c and 18
U.S.C. §874); the Contract Work Hours and Safety Standards Act (40 U.S.C.
§§327-333), regarding labor standards for federally-assisted construction
subagreements; and the Hatch Act (5 USC §§1501-1508 and 7324-7328).
Subrecipient must, as applicable, comply with the Federal Fair Labor Standards
Act (29 U.S.C. §201) regarding wages and hours of employment.
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None of the funds may be used to promote or deter union/labor organizing
activities. CA Gov't Code Sec. 16645 et seg.
9. Civil Rights
Subrecipient must, as applicable, comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of
race, color or national origin; (b) Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis
of disabilities; (d) the Age Discrimination act of 1975, as amended (42 U.S.C.
§§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug
Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of
1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to
non-discrimination in the sale, rental or financing of housing; (1) any other
nondiscrimination provisions in the specific statute(s) under which application
for Federal assistance is being made; Q) the requirements of any other
nondiscrimination statute(s) that may apply to the application; and
(k) P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
10. Environmental
Subrecipient must , as applicable, comply, or has already complied, with the
requirements of Titles it and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.L. 91-646), which provide for fair
and equitable treatment of persons displaced or whose property is acquired as
a result of Federal or federally-assisted programs. These requirements apply to
all interests in real property acquired for project purposes regardless of Federal
participation in purchases.
Subrecipient must comply, as applicable, with environmental standards which
may be prescribed pursuant to the following: (a) institution of environmental
quality control measures under the National Environmental Policy Act of 1969
(P.L. 91-190) and Executive Order(EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to
EO 11990; (d) evaluation of flood hazards in floodplains in accordance with
EO 11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act of
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1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State
(Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of
1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground
sources of drinking water under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523); (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood
Disaster Protection Act of 1973 §102(a) (P.L. 93-234).
Subrecipient must, as applicable, comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential
components of the national wild and scenic rivers system.
Subrecipient must, as applicable, comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead-
based paint in construction or rehabilitation of residence structures.
Subrecipient must, as applicable, comply with the Federal Water Pollution
Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the
chemical, physical and biological integrity of the Nation's waters.
Subrecipient must, as applicable, ensure that the facilities under its ownership,
lease or supervision that are utilized in the accomplishment of this project are
not listed in the Environmental Protection Agency's (EPA) list of Violating
Facilities and that it will notify the Federal Grantor agency of the receipt of any
communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing
by the EPA.
By signing this Agreement, Subrecipient warrants and represents that it will, as
applicable, comply with the California Environmental Quality Act (CEQA), Public
Resources Code §21000 et seq.
Subrecipient must, as applicable, comply with the Energy Policy and
Conservation Act (P.L. 94-163, 89 Stat. 871).
Subrecipient must comply, as applicable, with the provision of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et.
seq.) which prohibits the expenditure of most new Federal funds within the units
of the Coastal Barrier Resources System.
11. Preservation
Subrecipient must, as applicable, comply with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).
17
HOA.1059836.1 HOA.1 G41413.i Grants/HSGP 20131Subrecipient Agreements/Vernon Agreement
12. Suspension, Debarment Ineligibility and Voluntary Exclusion
Subrecipient must, as applicable, comply with Title 2 C.F.R. Part §3000,
regarding Suspension and Debarment, and Subrecipient must submit a
Certification Regarding Debarment, attached hereto as Exhibit B, required by
Executive Order 12549 and any amendment thereto. Said Certification must be
submitted to the County of Los Angeles concurrent with the execution of this
Agreement and must certify that neither Subrecipient nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from participation in this transaction by any Federal
department head or agency. Subrecipient must require that the language of
this Certification be included in the award documents for all sub-award at all
tiers and that all subcontractors certify accordingly.
13. Drug-Free Workplace
Subrecipient must , as applicable, comply with the federal Drug-Free Workplace
Act of 1988, 41 USC §701, Title 44 Code of Federal Regulations (CFR) Part
§17; the California Drug-Free Workplace Act of 1990, CA Gov't Code §§8350-
8357, and Subrecipient must complete the Certification Regarding Drug-Free
Workplace Requirements, attached hereto as Exhibit C, and incorporated
herein by reference. Subrecipient must require that the language of this
Certification be included in the award documents for all sub-award at all tiers
and that all subcontractors certify accordingly.
14. Lobbying Activities
Subrecipient must, as applicable, comply with 31 U.S.C.1362 and complete the
Disclosure of Lobbying Activities, (OMB 0038-0046), attached hereto as
Exhibit A, and incorporated herein by reference.
15. Miscellaneous
Subrecipient must, as applicable, comply with the Laboratory Animal Welfare
Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.).
B. Statutes and Regulations Applicable To This Particular Grant
Subrecipient must comply with all applicable requirements of State and Federal laws,
executive orders, regulations, program and administrative requirements, policies and
any other requirements governing this particular grant program. Subrecipient must, as
applicable, comply with new, amended, or revised laws, regulations, and/or
procedures that apply to the performance of this Agreement. These requirements
include, but are not limited to:
1. Title 44 CFR Part 13; EO 12372; U.S. Department of Homeland Security, Office
of State and Local Government Coordinatiori and Preparedness, Office for
18
HOA.1059836.i HOA.1041413.1 Grants/HSGP 2013/Subrecipient Agreements/Vernon Agreement
Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ
Office for Civil Rights.
Standardized Emergency Management System (SEMS) requirements as stated
in the California Emergency Services Act, Government Code Chapter 7 of
Division 1 of Title 2, §8607.1(e) and CCR Title 19, §§2445-2448.
Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative
agreements, including Part 18, Administrative Review Procedures; Part 20,
Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable
Research and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Department of Justice
Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in
State and Local Government Services; Part 38, Equal Treatment of Faith-based
Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities
Policies and Procedures; Part 61, Procedures for Implementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; Part 64, Floodplain Management and Wetland
Protection Procedures; Federal laws or regulations applicable to Federal
Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform
Administrative Requirements for Grants and Cooperative Agreements (including
sub-awards) with Institutions of Higher Learning, Hospitals and other Non-Profit
Organizations; and Part 83, Government-Wide Requirements for a Drug Free
Workplace (grants).
Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets
Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and
Administrative Guide for Grants, M7100.1, and all other applicable Federal
laws, orders, circulars, or regulations.
2. Travel Expenses
Subrecipient, as provided herein, will be compensated for Subrecipient's
reasonable travel expenses incurred in the performance of this Agreement, to
include travel and per diem, unless otherwise expressed. Subrecipient's total
travel for in-State and/or out-of-State and per diem costs must be included in
the contract budget(s). All travel, including out-of-State travel, that is not
included in the budget(s) will not be reimbursed without prior written
authorization from the County of Los Angeles.
Subrecipient's administrative-related travel and per diem reimbursement costs
will not be reimbursed. For programmatic-related travel costs, Subrecipient's
reimbursement rates may not exceed the amounts established under the grant.
19
HOA.1059836.1HOA_1041413.1Grants/HSGP 20131Subrecipient Agreements/Vemon Agreement
3. Noncompliance
Subrecipient understands that failure to comply with any of the above
assurances may result in suspension, termination or reduction of grant funds,
and repayment by the Subrecipient to the County of Los Angeles of any
unauthorized expenditures.
C. Compliance With Grant Requirements
To obtain the grant funds, the State required an authorized representative of the
County of Los Angeles to sign certain promises regarding the way the grant funds
would be spent. These requirements are included in the 2013 Funding Opportunity
Announcement and in the "Grant Assurances", attached hereto as Exhibit D. By
signing these Grant Assurances and accepting the Funding Opportunity
Announcement, the County of Los Angeles became liable to the State for any funds
that are used in violation of the grant requirements. Subrecipient will be liable to the
Grantor for any funds the State determines that Subrecipient used in violation of
these Grant Assurances. Subrecipient agrees to indemnify and hold harmless the
County of Los Angeles for any sums the State or Federal government determines
Subrecipient used in violation of the Grant Assurances.
§412. Federal State and Local Taxes
Federal, State and local taxes are the responsibility of the Subrecipient as an
independent party and not of the County of Los Angeles and must be paid prior to
requesting reimbursement. However, these taxes are an allowable expense under the
grant program.
§413. Inventions, Patents and Copyrights
A. Reporting Procedure for Inventions
If any project produces any invention or discovery (Invention) patentable or otherwise
under Title 35 of the U.S. Code, including, without limitation, processes and business
methods made in the course of work under this Agreement, the Subrecipient must
report the fact and disclose the Invention promptly and fully to the County of
Los Angeles. The County of Los Angeles will report the fact and disclose the Invention
to the State. Unless there is a prior agreement between the County of
Los Angeles and the State, the State will determine whether to seek protection on the
Invention. The State will determine how the rights in the Invention, including rights
under any patent issued thereon, will be allocated and administered in order to protect
the public interest consistent with the policy ("Policy') embodied in the Federal
Acquisition Regulations System, which is based on Ch. 18 of Title 35 U.S.C. Sections
200 et seq. (Pub. L. 95-517, Pub. L. 98-620, Title 37 CFR Part 401); Presidential
Memorandum on Government Patent Policy to the Heads of the Executive
Departments and Agencies, dated 2/18/1983); and Executive Order 12591, 4/10187,
52 FR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order
12618, 12122/87, 52 FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient
20
HOA.1059836.1 HOA.1041413.1 Granls/HSGP 2013/Subrecipient Agreements/Vernon Agreement
hereby agrees to be bound by the Policy, and will contractually require its personnel to
be bound by the Policy.
B. Rights to Use Inventions
County of Los Angeles will have an unencumbered right, and a non-exclusive,
irrevocable, royalty-free license to use, manufacture, improve upon, and allow others
to do so for all government purposes, any Invention developed under this Agreement.
C. Copyright Policy
1. Unless otherwise provided by the State or the terms of this Agreement, when
copyrightable material (Material) is developed under this Agreement, the
County of Los Angeles, at its discretion, may copyright the Material. If the
County of Los Angeles declines to copyright the Material, the County of Los
Angeles will have an unencumbered right, and a non-exclusive, irrevocable,
royalty-free license, to use, manufacture, improve upon, and allow others to do
so for all government purposes, any Material developed under this Agreement.
2. The State will have an unencumbered right, and a non-exclusive, irrevocable,
royalty-free license, to use, manufacture, improve upon, and allow others to do
so for all government purposes, any Material developed under this Agreement
or any Copyright purchased under this Agreement.
3. Subrecipient must comply with Title 24 CFR 85.34.
D. Rights to Data
The State and the County of Los Angeles will have unlimited rights or copyright license
to any data first produced or delivered under this Agreement. "Unlimited rights" means
the right to use, disclose, reproduce, prepare derivative works, distribute copies to the
public, and perform and display publicly, or permit others to do so; as required by Title
48 CFR 27.401. Where the data are not first produced under this Agreement or are
published copyrighted data with the notice of 17 U.S.C. Section 401 or 402, the State
acquires the data under a copyright license as set forth in Title 48 CFR 27.404(f)(2)
instead of unlimited rights. (Title 48 CFR 27.404(a)).
E. Obligations Binding on Subcontractors
Subrecipient must require all subcontractors to comply with the obligations of this
section by incorporating the terms of this section into all subcontracts.
§414. Child Support Assignment Orders
Under the terms of this Agreement, Subrecipient must comply with California Family
Code Section 5230 et seq_ as applicable.
21
HOA.1059836.1HOA 1041413.1Grants/HSGP 2013/Subrecipient Agreements/Vemon Agreement
§415. Minority, Women, And Other Business Enterprise Outreach Program
It is the policy of the County of Los Angeles to provide Minority Business Enterprises,
Women Business Enterprises and all other business enterprises an equal opportunity
to participate in the performance of all Subrecipient's contracts, including procurement,
construction and personal services. This policy applies to all of the Subrecipient's
contractors and sub-contractors.
SECTION V
DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should either party fail for any reason to comply with the contractual obligations of this
Agreement within the time specified by this Agreement, the non-breaching party
reserves the right to terminate the Agreement, reserving all rights under State and
Federal law.
§502. Amendments
Except as otherwise provided in this paragraph, any change in the terms of this
Agreement, including changes in the services to be performed by Subrecipient, that
are agreed to by the Subrecipient and the County of Los Angeles must be
incorporated into this Agreement by a written amendment properly signed by persons
who are authorized to bind the parties. Notwithstanding the foregoing, any increase or
decrease of the grant amount specified in §301.A., above, or any extension of the
performance period specified in §201, above, does not require a written amendment,
but may be effectuated by a written notification by the County of Los Angeles to the
Subrecipient.
SECTION VI
ENTIRE AGREEMENT
§601. Complete Agreement
This Agreement contains the full and complete Agreement between the two parties.
Neither verbal agreement nor conversation or other communication with any officer or
employee of either party will affect or modify any of the terms and conditions of this
Agreement.
§602. Number of Pages and Attachments
This Agreement may be executed in two (2) duplicate originals, each of which is
deemed to be an original. This Agreement includes (23) pages and (7) Exhibits which
constitute the entire understanding and agreement of the parties.
2
HOA.1059t3 A HOA.1041413.1Grants/HSGP 2013/Subrecipient Agreements/Vemon Agreement
IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this
Agreement to be executed by their duly authorized representatives.
COUNTY OF LOS ANGELES
By _
WILLIAM T FUJIOKA Date
Chief Executive Officer
By By
SACHI A. HAMAI JOHN NAIMO
Executive Officer, Board of Supervisors Acting Auditor-Controller
APPROVED AS TO FORM
RICHARD D. WEISS
Acting County Counsel
BY_
Senior Deputy County Counsel
BY_
City Representative/Title (Signature) (Print Name) Date
APPROVED AS TO FORM
BY—
City Attorney(Signature) (Print Name) Date
ATTEST
BY _
City Clerk (signature) (Print Name) Date
23
HOA.1059838.1 HOA.1041413.1 Grants/HSGP 2013/Subrecipient Agreements/Vemon Agreement
EXHIBITS
Exhibit A Certification and Disclosures Regarding Lobbying
Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions and
Exhibit C Certification Regarding Drug-Free Workplace
Exhibit D Certification of Grant Assurances
Exhibit E Final Grant Award Letter and Worksheet
Exhibit F Funding Guidelines
Exhibit G Reimbursement Form and Instructions
HOA.1059836.1
EXHIBIT A
Cal aES 2-M2
Approved by OMB 0346.0We
DISCLOSURE OF LOBBYING ACTIVITIES
Gom lete this form to disclose J o bbyinq activities pursuiant to 31 U.S.C. 1352
1.Type of Federal Action: 2. Status of Federal Action; 3. Report Type:
❑ a. contract ❑ a. bid/offerlapplication ❑ a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award d. loan For Material Change Only:
e. loan guarantee Year Quarter
I. loan insurance
date of last report
4. Name and Address of Reporting Entity: S. If Reporting Entity In No.4 Is Subawardee,
Enter Name and Address of Prime:
? Prime Subawardee
Tier, ffknown:
Congressional District,ffknown: Congressional District,ffknown:
6. Federal DepartmentlAgency: T. Federal Program Name/Description:
CFDA Number,if applicable:
8. Federal Action Number,ffknown: 9. Award Amount,If known:
10.a.Name and Address of Lobbying Entity I b. Individuals Performing Services
(If Individual,last name,fast name,M): (last name,first name,Ml-include address if different from 10a)
(attwh Continuation Sheet(a)SF-LLL-A,if rmcammy)
11.Amount of Payment(check all that apply) 13.Type of Payment(check afl that apply):
Actual _�� Planned :J a. retainer
12.Form of Payment(check all that apply). ) b. one-time fee
a. cash c commi99ron
1 b. in-kind;specify; ; 0. Contingent fiat
I e. deferred
nature — value { other, specify,
14. Brief Description of Services Performed or to be Performed and Date(s)of Service,Including offlcer(s),employee(s),or
Members)contacted,for Payment Indicated In item 11: (Fisch ContinusUen Sheets)SF-LLL-A,if necaseary)
1S. Continuation Sheets)SF-LLL-A attached: t) Yes :0 No
16. Informaton re#uewted Ihrough this form is authorized by Title 31 tI-S-C- Secrlon t352 Signature:
This disclosure of lobbying activities is a nvterial representation of fact upon which Name:
reliance was placed by the#er above when this transaction was made or ente red into This di=losure is required pursuant to 31 U.&C. 1352. This information will be Title-
reported to the Congress wm�annually and%0 be available for public insptclion- Any Telephone:
so
pern who fails to file the required diedosu re small be subject to a oiviE Pena Is y of not (area welt)
less than$1(1,000 and not more than$100,000 for each such f$i1,)re- Dale:
Federal Use Only: Authorized for Local Reproduction
Standard Form—LLL
Disclosure of Lobbying Activities-Cal OES 2-232(Revised 71812013)
Approved by OMB 034"046
DISCLOSURE OF LOBBYING ACTIVITIES
CONCONTINUA71ON SHEET
Continuation of 10 a-b: additional sheets may be added if necessary
Reporting Entity:
Last Name First Name MI
Address City Zip
Last Name First Name MI
Address City Zip
Last Name First Name MI
Address -— City Zip
Last Name First Name MI
Address city Zip — —
Continuation of 14: (additional sheets may be added if necessary)
Brief Description of Services and Payments indicated in item 11:
Authorized for Local Reproduction
Standard Form—LLL-A
Disclosure of Lobbying Activities-Cal OES 2-232(Revised 7/92013)
Cal OES 2-232
Approved by OMB 0346-0046
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal
recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing,
pursuant to Title 31 U.S.C. Section 1352. The filing of a form is required for each payment or agreement
to make payment to any lobbying entity for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation
Sheet for additional information if the space on the form is inadequate. Complete all items that apply for
both the initial fling and material change report. Refer to the implementing guidance published by the
Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is andlor has been secured
to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a
material change to the information previously reported, enter the year and quarter in which the
change occurred. Enter the date of the last previously submitted report by this reporting entity
for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include
Congressional District, if known. Check the appropriate classification of the reporting entity that
designates if it is, or expects to be, a prime or sub-award recipient. Identify the tier of the
subawardee, e.g., the first subawardee of the prime is the 1 st tier. Subawards include but are
not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks"Subawardee,"then enter the full name,
address, city, state and zip code of the prime Federal recipient. Include Congressional District, if
known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least
one organizational level below agency name, if known. For example, Department of
Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If
known, enter the full Catalog of Federal Domestic Assistance(CFDA) number for grants,
cooperative agreements, loans, and loan commitments.
B. Enter the most appropriate Federal identifying number available for the Federal action identified
in item 1 (e.g,, Request for Proposal (RFP) number; Invitation for Bid (IFB) number; sub-grant
announcement number;the contract, subgrant, or loan award number; the application/proposal
control number assigned by the Federal agency). Include prefixes, e.g.,"RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the
Federal agency, enter the Federal amount of the award/loan commitment for the prime entity
identified in item 4 or 5.
Disclosure of Lobbying Activities-Cal OES 2-232(Revised 7/8/2013)
Cal OES 2-232
Appm"d by OMB 0348-0046
10. (a.) Enter the full name, address,city, state and zip code of the lobbying entity engaged by the
reporting entity identified in item 4 to influence the covered Federal action.
(b.) Enter the full names of the individual(s) performing services, and include full address if
different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity
(item 4)to the lobbying entity (item 10). Indicate whether the payment has been made(actual)
or will be made (planned). Check all boxes that apply. If this is a material change report, enter
the cumulative amount of payment made or planned to be made.
12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-
kind contribution, specify the nature and value of the in-kind payment.
13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will
be expected to perform, and the date(s) of any services rendered. Include all preparatory and
related activity, not just time spent in actual contact with Federal officials. Identify the Federal
official(s)or employee(s)contacted or the officer(s), employee(s),or Member(s)of Congress
that were contacted.
15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
16.The certifying official shall sign and date the form, print his/her name,title, and telephone
number.
Public reporting burden for this collection of information is estimated to average 30 minutes per
response, including time for reviewing instructions, searching existing data sources,gathering and
maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this collection of Information,
including suggestions for reducing this burden,to the mice of Management and Budget,
Paperwork Reduction Project(0348-0046),Washington, D.C. 20503.
Disclosure of Lobbying Activities-Cal OES 2-232(Revised 71812013)
EXHIBIT B
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations Implementing Executive Order 12549,
Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants'
responsibilities.
(READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE
COMPLETING)
1. The prospective recipient of Federal assistance funds certifies that neither it
nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
2. Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
AGREEMENT NUMBER w
CONTRACTORIBORROWERIAGENCY
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE DATE
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this document,the prospective recipient of Federal assistance
is providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance
was placed when this transaction was entered into. If tit is later determined that he
prospective recipient of Federal assistance funds knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available
remedies, including suspension andlor debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written
notice to the person to which this agreement Is entered, if at any time the prospective
recipient of Federal assistance funds learns that its certification was erroneous, when
submitted or has become erroneous by reason of changed circumstances.
4. The terms"covered transaction," "debarred," "suspended," "ineligible," "lower tier
covered transaction,""participant,""person," " primary covered transaction," 'principal,"
"proposal," and"voluntarily excluded,' as used in this clause, have the meanings set out
in the Definitions and Coverage sections of rules implementing Executive Order 12549.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal
that, should the proposed covered transaction be entered into, it shall not knowingly
enter into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation on this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective recipient of Federal assistance funds further agrees by submitting this
proposal that it will include the clause titled"Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions,"
without modification, in all lower tier covered transactions and in all solicitations for lower
tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction, unless it knows that the certification is
erroneous_ A participant may decide the method and frequency by which it determines
the eligibility of its principals. Each participant may, but is not required to, check the List
of Parties Excluded from Procurement or Non Procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this clause,
The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under Paragraph 5 of these instructions, if a
participant In a covered transaction knowingly enters into a lower tier covered
transaction with a person who is suspended, debarred, ineligible, or voluntary excluded
form participation in this transaction, in addition to other remedies available to the
Federal Government, the department or agency with which this transaction originated
may pursue available remedies, including suspension and/or debarment.
EXHIBIT C
CERTIFICATION REGARDING DRUG-FREE WORKPLACE ACT REQUIREMENTS
The Contractor certifies that It will provide a drug free workplace, In accordance with State law and State
Employment Development Department(EDD)Directive No. D907 by:
1 Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the Contractor's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition.
2. Establishing a drug-free awareness program to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The Contractor's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
3. Making it a requirement that each employee to be engaged in the performance of this
program be given a copy of the statement required by paragraph 1,above.
4. Notifying the employee in the statement required by paragraph 1. that, as a condition of
employment under this program, the employee will
a. Abide by the terms of the statement, and
b Notify the Contractor of any criminal drug statute convictions for a violation occurring in
the workplace no later than five days after such conviction.
5 Notifying the County within ten days after receiving notice under subparagraph 4.b. from an
employee or otherwise receiving actual notice of such conviction.
6. Taking one of the following actions, within 30 days of receiving notice under subparagraph
4.b.with respect to any employee who is so convicted by taking appropriate personnel action
against such an employee, up to and including termination.
7. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of the provision of this certification.
CONTRACTORIAGENCY
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE OF AUTHORIZED REPRESENTATIVE
DATE
EXHIBIT D
California Governor's Office of Emergency Services
FY2013 Grant Assurances
(All HSGP Applicants)
Name of Applicant:
Address:
City: State: Zip Code:
Telephone Number:_ _ _ Fax Number:
E-Mail Address:
As the duly authorized representative of the Applicant,I certify that the Applicant named above:
1. Will assure that all allocations and use of funds under this grant will be in accordance with the Fiscal Year
2013 HSGP Funding Opportunity Announcement.
2. Will assure that grant funds will support efforts related to providing an integrated mechanism to enhance
the coordination of national priority efforts to prepare for,prevent,respond to,and recover from terrorist
attacks,major disasters and other emergencies.
3. Has the legal authority to apply for federal assistance and has the institutional,managerial and financial
capability to ensure proper planning,management and completion of the grant provided by the U.S.
Department of Homeland Security(DHS)/Federal Emergency Management Agency(FEMA)and sub-
granted through the State of California,California Governor's Office of Emergency Services(Cal OES).
4. Will assure that grant funds are used for allowable,fair,and reasonable costs only and will not be
transferred between grant programs(for example: State Homeland Security Program and Urban Area
Security Initiative)or fiscal years.
5. Will comply with any cost sharing commitments included in the FY2013 Investment Justifications
submitted to DHS/FEMA/Cal OES,where applicable.
6. Will establish a proper accounting system in accordance with generally accepted accounting standards and
awarding agency directives.
7. Will give the DHS/FEMA,the General Accounting Office,the Comptroller General of the United States,
the Cal OES,the Office of Inspector General,through any authorized representatives,access to,and the
right to examine,all paper or electronic records,books,and documents related to the award,and will
permit access to its facilities,personnel and other individuals and information as may be necessary,as
required by DHS/FEMA or Cal OES,through any authorized representative,with regard to examination of
grant related records,accounts,documents,information and staff.
8. Will require any subrecipients,contractors,successors,transferees,and assignees to acknowledge and agree
to comply with applicable provisions governing DHS/FEMA access to records,accounts,documents,
information,facilities,and staff.
a. Recipients must cooperate with any compliance review or complaint investigation conducted by
DHS/FEMA or Cal OES.
b. Recipients must give DHS/FEMA and Cal OES access to and the right to examine and copy records,
accounts,and other documents and sources of information related to the grant and permit access to
Page I Initials __
facilities,personnel,and other individuals and information as may be necessary,as required by
DHS/FEMA and Cal OES program guidance,requirements,and applicable laws.
c. Recipients must submit timely,complete,and accurate reports to the appropriate DHS/FEMA and
Cal OES officials and maintain appropriate documentation to support these reports.
d. Recipients must comply with all other special reporting,data collection,and evaluation requirements,
as prescribed by law or detailed in program guidance.
e. If,during the past three years,the Recipient has been accused of discrimination on the grounds of
race,color,national origin(including limited English proficiency),sex,age,disability,religion,or
familial status,the Recipient must provide a list of all such proceedings,pending or completed,
including outcome and copies of settlement agreements to the DHS/FEMA/Cal OES awarding office
and the DHS Office of Civil Rights and Civil Liberties.
f. In the event any court or administrative agency makes a finding of discrimination on grounds of race,
color,national origin(including limited English proficiency),sex,age,disability,religion,or familial
status against the Recipient,or the Recipient settles a case or matter alleging such discrimination,
Recipients must forward a copy of the complaint and findings to the DHS/FEMA Component and/or
awarding office.The United States has the right to seek judicial enforcement of these obligations.
9. Will comply with any other special reporting,assessments,national evaluation efforts,or information or
data collection requests,including,but not limited to,the provision of any information required for the
assessment or evaluation of any activities within this agreement,or detailed in the program guidance.
10. Agrees that funds utilized to establish or enhance state and local fusion centers must support the
development of a statewide fusion process that corresponds with the Global Justice/Homeland Security
Advisory Council(HSAC)Fusion Center Guidelines,follow the federal and state approved privacy
policies,and achieve(at a minimum)the baseline level of capability as defined by the Fusion Capability
Planning Tool.
11. Will initiate and complete the work within the applicable timeframe,in accordance with grant award terns
and requirements,after receipt of approval from Cal OES,and will maintain procedures to minimize the
amount of time elapsing between the award of funds and the disbursement of funds.
12. Will provide timely,complete and accurate progress reports,and maintain appropriate documentation to
support the reports,and other such information as may be required by the awarding agency,including the
Initial Strategy Implementation Plan(ISIP),within 45(forty-five)days of the award,and update these
reports and related documentation via the Grant Reporting Tool(GRT)twice each year.
13. Will provide timely notifications to Cal OES of any developments that have a significant impact on award-
supported activities,including changes to key program staff:
14. Agrees to be non-delinquent in the repayment of any federal debt.Examples of relevant debt may be found
in OMB Circular A-129,form SF-424,item#17,and include delinquent payroll and other taxes,audit
disallowances,and benefit overpayments.
15. Will comply with the requirement of 31 U.S.C.Section 3729,which sets forth that no subgrantee,Recipient
or subrecipient of federal payments shall submit a false claim for payment,reimbursement or advance.
Administrative remedies may be found in 38 U.S.C.Section 3801-3812,addressing false claims and
statements made.
16. Will comply with all federal and state laws,executive orders,regulations,program and administrative
requirements,cost principles,audit requirements,policies and any other terms and conditions applicable to
this award.
17. Will comply with all applicable provisions of DHS/FEMA's regulations,including Title 44 of the Code of
Federal Regulations,Part 13,Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments,including the payment of interest earned on advances.
Page 2 Initials
18. Will comply with Office of Management and Budget(OMB)Circular A-102,Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and Local Governments(also known as the
"A-102 Common Rule"),found under FEMA regulations at Title 44,Code of Federal Regulations(CFR)
Part 13,"Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments";OMB Circular A-110,Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education,Hospitals,and Other Non-Profit Organizations,relocated to 2 CFR
Part 215;requirements for allowable costs/cost principles in the A-102 Common Rule,OMB Circular A-
110(2 CFR§215.27);OMB Circular A-21,Cost Principles for Educational Institutions,relocated to 2 CFR
Part 2-20;OMB Circular A-87,Cost Principles for State,Local,and Indian Tribal Governments,relocated to
2 CFR Part 225;OMB Circular A-122,Cost Principles for Non-Profit Organizations,relocated to 2 CFR
Part 230;and OMB Circular A-133,Audits of States,Local Governments and Non-Profit Organizations,as
applicable.
19. Will comply with all provisions of the Federal Acquisition Regulations including,but not limited to,Title
48 CFR Part 31.2,Part 31.2 Contract Cost Principles and Procedures,Contracts with Commercial
Organizations.
20. Will comply with provisions of the Hatch Act(5 U.S.C. §§ 1501-1508 and 7324-7328),which limits the
political activities of employees whose principal employment activities are funded in whole or in part with
federal funds.
21. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes,or
presents the appearance of,personal or organizational conflict of interest,or personal gain for themselves or
others,particularly those with whom they have family,business,or other connections.
22. Understands and agrees that federal funds will not be used,directly or indirectly,to support the enactment,
repeal,modification or adoption of any law,regulation,or policy,at any level of government,without the
express prior written approval from DHS/FEMA and Cal OES.
23. Will comply with all applicable lobbying prohibitions and laws,including those found in United States
Code Title 31, § 1352,et seq.,and agrees that none of the funds provided under this award maybe
expended by the Recipient to pay any person to influence,or attempt to influence an officer or employee of
any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of
Congress in connection with any federal action concerning the award or renewal of any federal contract,
grant,loan,or cooperative agreement.
24. Agrees that,to the extent contractors or subcontractors are utilized,will use small,minority-owned,
women-owned,or disadvantaged businesses,to the extent practicable.
25. Will comply with Title 2 of the Code of Federal Regulations regarding duplication of benefits,whereby any
cost allocable to a particular federal award or cost objective under the principles provided for in this
agreement may not be charged to other federal awards to overcome fund deficiencies.
26. Will ensue that federal funds do not replace(supplant) funds that ha%ne been budgeted for the same purpose
through non-federal si)=c& SubgrantecF and subrecipients may he required to dcrrtonstratc and docLvnem
than a reduction in rton-federal resources occurred for re3snns other than the receipt or expected receip[of
federal funds.
27. Will comply,if applicable,with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. §§4801 et
seq.),which prohibits the use of lead based paint in construction or rehabilitation of structures.
28. Will comply with all federal and state laws and regulations relating to civil rights protections and
nondiscrimination.These include,but are not limited to:
Page 3 Initials
a. Title VI of the Civil Rights Act of 1964,Public Law 88-352,(42 U.S.C. §2000d et seq.),,as
amended,which prohibits discrimination on the basis of race,color and national origin.
b. Title IX of the Education Amendments of 1972,as amended(20 U.S.C. § 1681 et seq.),which
prohibits discrimination on the basis of gender.
c. The Americans with Disabilities Act,as amended,which prohibits Recipients from discriminating on
the basis of disability(42 U.S.C. § 12101 et seq.).
d. Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C. §794),which prohibits
discrimination on the basis of disability in any program receiving federal financial assistance.
e. The Age Discrimination Act of 1975,as amended(42 U.S.C. § 6101 et seq.),which prohibits
discrimination on the basis of age.
f. The Drug Abuse Office and Treatment Act of 1972(P.L.92-255),as amended,relating to
nondiscrimination on the basis of drug abuse.
g. The Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of
1970(P.L.91-616),as amended,relating to nondiscrimination on the basis of alcohol abuse or
alcoholism.
h. Sections 523 and 527 of the Public Health Service Act of 1912(42 U.S.C.290 dd-3 and 290 ee-3),as
amended,relating to confidentiality of alcohol and drug abuse patient records.
i. Title VIE of the Civil Rights Act of 1968(42 U.S.C. § 3601 et seq.,as implemented by 24 CFR Part
100),as amended,relating to nondiscrimination in the sale,rental and financing of housing.
j. Title 44 of the Code of Federal Regulations(CFR)Parts 7, 16,and 19 relating to nondiscrimination.
k. The requirements of any other nondiscrimination provisions in the specific statute(s)under which the
application for federal assistance is being made and any other applicable statutes.
1. Will,in the event that a federal or state court or federal or state administrative agency makes a finding
of discrimination after a due process hearing on the grounds or race,color,religion,national origin,
gender,or disability against a Recipient of funds,the Recipient will forward a copy of the finding to
the Office of Civil Rights,Office of Justice Programs.
m. Will provide an Equal Employment Opportunity Plan,if applicable,to the Department of Justice
Office of Civil Rights within 60 days of grant award.
n. Will comply,and assure the compliance of all its subgrantees and contractors,with the
nondiscrimination requirements and all other provisions of the current edition of the Office of Justice
Programs Financial and Administrative Guide for Grants,M7100.1.
29. Will comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act o€1970(42 U.S.C. §4601 et seq. [P.L.91-646]),which provides for fair
and equitable treatment of persons displaced or whose property is acquired as a result of federal or
federally-assisted programs.These requirements apply to all interested in real property acquired for project
purposes regardless of federal participation in purchases.Will also comply with Title 44 CFR,Part 25,
Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally Assisted Programs.
30. Will comply with all provisions of DHS/FEMA's regulation 44 CFR Part 10,Environmental
Considerations.
31. Will comply with all applicable federal,state,and local environmental and historical preservation(EHP)
requirements.Failure to meet federal,state,and local EHP requirements and obtain applicable permits may
jeopardize federal funding. Agrees not to undertake any project having the potential to impact EHP
resources without the prior written approval of DHS/FEMA and Cal OES,including,but not limited to,
ground disturbance,construction,modification to any structure,physical security enhancements,
communications towers,any structure over 50 years old,and purchase and/or use of any sonar equipment.
The subgrantee must comply with all conditions and restrictions placed on the project as a result of the EHP
review.Any construction-related activities initiated without the necessary EHP review and approval will
result in a noncompliance finding,and may not be eligible for reimbursement with DHS/FEMA and
Page 4 Initials
Cal OES funding.Any change to the scope of work will require re-evaluation of compliance with the EHP.
If ground-disturbing activities occur during the project implementation,the subgrantee must ensure
monitoring of the disturbance. If any potential archeological resources are discovered,the subgrantee will
immediately cease activity in that area and notify DHS/FEMA and Cal OES and the appropriate State
Historic Preservation Office.
32. Any construction activities that have been initiated prior to the full environmental and historic preservation
review could result in a non-compliance finding.Subgrantees must complete the DHS/FEMA EHP
Screening Form(OMB Number 1660-0115/FEMA Form 024-0-01)and submit it,with all supporting
documentation,to their Cal OES program representative,for processing by the DHS/FEMA Grants
Program Directorate EHP.
33. Grantees should submit the FEMA EHP Screening Form for each project as soon as possible upon receiving
their grant award.The Screening Form for these types of projects is available at:
www.fema, ov/doc/ ovemment! ant'bulletinsJinf 9 � i crcenin me= 0C
34. Will ensure that the facilities under its ownership,lease or supervision,which shall be utilized in the
accomplishment of this project,are not on the Environmental Protection Agency's(EPAs)List of Violating
Facilities,and will notify Cal OES and the DHS/FEMA of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating if a facility to be used in the project is under
consideration for listing by the EPA.
35. Will provide any information requested by DHS/FEMA and Cal OES to ensure compliance with applicable
laws including,but not limited to,the following:
a. Institution of environmental quality control measures under the Archaeological and Historic
Preservation Act,Endangered Species Act,and Executive Orders on Floodplains(11988),and
Environmental Justice(EO12898)and Environmental Quality(EO11514).
b. Notification of violating facilities pursuant to EO 11738.
c. Assurance of project consistency with the approved state management program developed under the
Coastal Zone Management Act of 1972(16 U.S.C. § 1451 et seq.).
d. Conformity of federal actions to State(Clean Air)Implementation Plans under Section 176(c)of the
Clean Air Act of 1955,as amended(42 U.S.C. § 7401 et seq.).
e. Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,as
amended,(P.L. 93-523).
f. California Environmental Quality Act(CEQA),California Public Resources Code Sections 21080-
21098,and California Code of Regulations,Title 14,Chapter 3 Sections 15000-15007.
g. Wild and Scenic Rivers Act of 1968 (16 U.S.C.§ 1271 et.seq.)related to protecting components or
potential components of the national wild and scenic rivers system.
h. Applicable provisions of the Coastal Barrier Resources Act(P.L.97-348)dated October 19, 1982(16
USC 3501 et seq.),which prohibits the expenditure of most new federal funds within the units of the
Coastal Barrier Resources System.
36. Will comply with Standardized Emergency Management System(SEMS)requirements as stated in the
California Emergency Services Act,Government Code,Chapter 7 of Division 1 of Title 2,§8607.1(e)and
CCR Title 19, §§2445,2446,2447,and 2448.
37. Agrees that subgrantees and subrecipients collecting Personally Identifiable Information(PII)must have a
publically-available privacy policy that describes what PII they collect,how they plan to use the PH,
whether they share PH with third parties,and how individuals may have their PII corrected where
appropriate. Subgrantees and subrecipients may also find DHS Privacy Impact Assessments,guidance and
templates online at h :I/www. v 1'b a ac vac is faidance june2010,pdf and at
ht ://www. hs. ov/xlib /assets/ 'vac J rivac is t late. respectively.
Page 5 Initials
38. Agrees that all DHS/FEMA-funded project activities carried on outside the United States are coordinated as
necessary with appropriate government authorities and that appropriate licenses,permits, and approvals are
obtained.
39. Will comply with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a),whereby
all subgrantees,recipients,and subrecipients must ensure that all conference,meeting,convention,or
training space,funded in whole or in part with federal funds,complies with the fire prevention and control
guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C.§ 2225.
40. Agrees that all publications created or published with funding under this grant shall prominently contain the
following statement: "This document was prepared under a grant from FEMA's Grant Programs
Directorate, U.S.Department of Homeland Security.Points ofview or opinions expressed in this document
are those ofthe authors and do not necessarily represent the official position or policies ofFEMA's Grant
Programs Directorate or the U.S.Department of Homeland Security." The Recipient also agrees that,
when practicable,any equipment purchased with grant funding shall be prominently marked as follows:
"Purchased with funds provided by the U.S.Department of Homeland Security."
41. Acknowledges that DHS/FEMA reserves a royalty-free,nonexclusive,and irrevocable license to reproduce,
publish,or otherwise use,and authorize others to use,for federal government purposes: a)the copyright in
any work developed under an award or sub-award;and b)any rights of copyright to which a Recipient or
sub-recipient purchases ownership with federal support. The Recipient agrees to consult with DHS/FEMA
and Cal OES regarding the allocation of any patent rights that arise from,or are purchased with,this
funding and has requested through the State of California,federal financial assistance to be used to perform
eligible work approved in the submitted application for federal assistance and after the receipt of federal
financial assistance,through the State of California,agrees to the following:
a. Promptly return to the State of California all funds received which exceed the approved,actual
expenditures as determined by the federal or state government.
b. In the event the approved amount of the grant is reduced,the reimbursement applicable to the amount
of the reduction will be promptly refunded to the State of California.
c. Property and equipment purchased under the HSGP reverts to Cal OES if the grant funds are
deobligated or disallowed and not promptly repaid.
d. HSGP funds used for the improvement of real property must be promptly repaid following
deobligation or disallowment of costs,and Cal OES reserves the right to place a lien on the property
for the amount owed.
e. Separately account for interest earned on grant funds,and will return all interest earned,in excess of
$100 per federal fiscal year.
42. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S C. §§4728.4763)relating to
prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R.
900,Subpart F).
43. Will comply,if applicable,with the Laboratory Animal Welfare Act of 1966(P.L.89-544,as amended,7
U.S.C.2131 et seq.)pertaining to the care,handling,and treatment of warm blooded animals held for
research,teaching,or other activities supported by this award of assistance.
44. Will comply with the minimum wage and maximum hour provisions of the Federal Fair Labor Standards
Act(29 U.S.C.201),as they apply to employees of institutions of higher education,hospitals,and other
non-profit organizations.
45. Agrees that"Classified national security information,"as defined in Executive Order(EO) 12958,as
amended or updated via later executive order(s),means information that has been determined pursuant to
EO 12958 to require protection against unauthorized disclosure and is marked to indicate its classified
status when in documentary form_No funding under this award shall be used to support a contract,
Page 6 Initials v
subaward,or other agreement for goods or services that will include access to classified national security
information if the Award Recipient has not been approved for and granted access to such information by
appropriate authorities.
46. Agrees that where an Award Recipient has been approved for and has access to classified national security
information,no funding under this award shall be used to support a contract,subaward,or other agreement
for goods or services that will include access to classified national security information by the contractor,
subrecipient,or other entity without prior written approval from the DHS Office of Security,Industrial
Security Program Branch(ISPB),or,an appropriate official within the federal department or agency with
whom the classified effort will be performed. Such contracts,subawards,or other agreements shall be
processed and administered in accordance with the DHS"Standard Operating Procedures,Classified
Contracting by States and Local Entities,"dated July 7,2008;EOs 12829, 12958, 12968,and other
applicable executive orders;the National Industrial Security Program Operating Manual(NISPOM); and
other applicable implementing directives or instructions. Security requirement documents may be located
at:h—qR:I/www.dhs.p—ov/xovnbWffanWindex.shhu
47. Immediately upon determination by the Award Recipient that funding under this award may be used to
support a contract,subaward,or other agreement involving access to classified national security information
pursuant to paragraph 47,and prior to execution of any actions to facilitate the acquisition of such a
contract,subaward,or other agreement,the Award Recipient shall contact ISPB,and the applicable federal
department or agency,for approval and processing instructions.
DHS Office of Security ISPB contact information:
Telephone:20244 7-5346
Email:DD254Administrative$ecurity@dhs,gov
Mail:Department of Homeland Security
Office of the Chief Security Officer
ATTN:ASD/Industrial Security Program Branch
Washington,D.C.20528
48. Will comply with the requirements regarding Data Universal Numbering System(DUNS)numbers.If
recipients are authorized to make subawards under this award,they must first notify potential subrecipients
that no entity may receive or make a subaward to any entity unless the entity has provided a DUNS number.
49. For purposes of this award term,the following definitions will apply:
a. "Data Universal Numbering System(DUNS)"number means the nine digit number established and
assigned by Dun and Bradstreet,Inc.(D&B)to uniquely identify business entities.A DUNS number
may be obtained from D&B by telephone(currently 866-705-571 l)or the Internet,currently at
http://fcdp,ov.dnb.com/wcbform.
b. "Entity",as it is used in this award term,means all of the following,as defined at 2 CFR Part 25,
Subpart C,as a governmental organization,which is a state,local government,or Indian Tribe; or a
foreign public entity;or a domestic or foreign nonprofit organization;or a domestic or foreign for-
profit organization;or a federal agency,but only as a subrecipient under an award or subaward to a
non-federal entity.
c. "Subaward"means a legal instrument to provide support for the performance of any portion of the
substantive project or program for which you received this award and that you as the Recipient award
to an eligible subrecipient.It does not include your procurement of property and services needed to
cant'out the project or program(for further explanation,see§ 210 of the attachment to OMB
Circular A-133,"Audits of States,Local Governments,and Non-Profit Organizations')and may be
provided through any legal agreement,including an agreement that you consider a contract.
d. "Subrecipient"means an entity that receives a subaward from you under this award,and is
accountable to you for the use of the federal funds provided by the subaward.
Page 7 Initials
50. Will comply,as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C. Section 276a to 276a-7),
the Copeland Act(40 U.S.C. § 276c and 18 U.S.C. § 874),and the Contract Work Hours and Safety
Standards Act(40 U.S.C. §§ 327-333),regarding labor standards for federally-assisted construction sub-
agreements.
51. Agrees that equipment acquired or obtained with grant funds:
a. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense
Master Mutual Aid Agreement,in consultation with representatives of the various fire,emergency
medical,hazardous materials response services,and law enforcement agencies within the jurisdiction
of the Applicant,and deployed with personnel trained in the use of such equipment in a manner
consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and
Rescue Mutual Aid Plan.
b. Is consistent with needs as identified in the State Homeland Security Strategy and will be deployed in
conformance with that Strategy.
52. Will comply with the financial and administrative requirements set forth in the current edition of the DHS
Financial Management Guide.
53. Agrees that all allocations and use of funds under this grant will be in accordance with the FY 2013
Homeland Security Grant Program Funding Opportunity Announcement,and the California Supplement to
the FY 2013 Homeland Security Grant Program Funding Opportunity Announcement.All allocations and
use of funds under this grant will be in accordance with the Allocations,and use of grant finding must
support the goals and objectives included in the State and/or Urban Area Homeland Security Strategies as
well as the investments identified in the Investment Justifications which were submitted as part of the
California FY2013 Homeland Security Grant Program application.Further,use of FY I3 funds is limited to
those investments included in the California FYI Investment Justifications submitted to DHS/FEMA and
Cal OES and evaluated through the peer review process.
54. Will comply with Homeland Security Presidential Directive(HSPD)-5,Management of Domestic Incidents.
The adoption of the National Incident Management System(Nl[MS)is a requirement to receive federal
preparedness assistance,through grants,contracts,and other activities.The NIMS provides a consistent
nationwide template to enable all levels of government,tribal nations,nongovernmental organizations,and
private sector partners to work together to prevent,protect against,respond to,recover from,and mitigate
the effects of incidents,regardless of cause,size,location,or complexity.
55. Will comply with OMB Standard Form 424B Assurances—Non-construction Programs,whereby the
awarding agency may require subgrantees and subrecipients to certify to additional assurances.
56. Will not make any award or permit any award(subgrant or contract)to any party which is debarred or
suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under
Executive Order 12549 and 12689,"Debarment and Suspension". As required by Executive Order 12549,
Debarment and Suspension,and implemented at 44 CFR Part 17,for prospective participants in primary
covered transactions,the Applicant will provide protection against waste,fraud and abuse,by debarring or
suspending those persons deemed irresponsible in their dealings with the federal government.Applicant
certifies that it and its principals:
a. Are not presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a
denial of federal benefits by a state or federal court,or voluntarily excluded from covered transactions
by any federal department or agency.
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining,attempting to obtain,or performing a public(federal,state,or local)transaction or contract
under a public transaction,violation of federal or state antitrust statutes or commission of
embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,
or receiving stolen property.
Page 8 Initials
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(federal,state,or local)with commission of any of the offenses enumerated in paragraph(1)(b)of this
certification; and have not within a three-year period preceding this application had one or more
public transactions(federal,state,or local)terminated for cause or default;and
d. Where the Applicant is unable to certify to any of the statements in this certification,he or she shall
attach an explanation to this application.
57. WiIl comply with requirements to acknowledge federal funding when issuing statements,press releases,
requests for proposals,bid invitations,and other documents describing projects or programs funded in
whole or in part with federal funds.
58. Will comply with requirements that publications or other exercise of copyright for any work first produced
under federal financial assistance awards hereto related unless the work includes any information that is
otherwise controlled by the government(e.g.,classified information or other information subject to national
security or export control laws or regulations).For any scientific,technical,or other copyright work based
on or containing data first produced under this award,including those works published in academic,
technical or professional journals,symposia proceedings,or similar works,the recipient grants the
government a royalty-free,nonexclusive and irrevocable license to reproduce,display,distribute copies,
perform,disseminate,or prepare derivative works,and to authorize others to do so,for government
purposes in all such copyrighted works.The Recipient shall affix the applicable copyright notices of 17
U.S.C. §401 or 402 and an acknowledgement of government sponsorship(including award number)to any
work first produced under an award.
59. Will obtain,via Cal OES,the prior approval from DHS on any use of the DHS seal(s),logos,crests or
reproductions of flags or likenesses of DHS agency officials,including use of the United States Coast
Guard seal,logo,crests or reproductions of flags or likenesses of Coast Guard officials.
60. Will comply with the requirements of the Preference for U.S.Flag Air Carvers:Travel supported by U.S.
Government funds requirement,which states preference for the use of U.S. flag air carriers(air carriers
holding certificates under 49 U.S.C. §41102)for international air transportation of people and property to
the extent that such service is available,in accordance with the International Air Transportation Fair
Competitive Practices Act of 1974(49 U.S.C. §40118)and the interpretative guidelines issued by the
Comptroller General of the United States in the March 31, 1981,amendment to Comptroller General
Decision B 138942.
61. Will comply with the requirements of the Drug-Free Workplace Act of 1988(41 U.S.C. §701 et seq.),
which requires that all organizations receiving grants from any federal agency agree to maintain a drug-free
workplace.The Recipient must notify the awarding office if an employee of the recipient is convicted of
violating a criminal drug statute.Failure to comply with these requirements may be cause for debarment.
These regulations are codified at 2 CFR 3001.
62. Will comply with the requirements of the government-wide award term which implements§ 106(g)of the
Trafficking Victims Protection Act(TVPA)of 2000,as amended(22 U.S.C. §7104),located at 2 CFR Part
175.This is implemented in accordance with OMB Interim Final Guidance,Federal Register,Volume 72,
No. 218,November 13,2007.In accordance with Section 106(g)of the TVPA,as amended,requires the
agency to include a condition that authorizes the agency to terminate the award,without penalty,if the
Recipient or a subrecipient engages in severe forms of trafficking in persons during the period of time that
the award is in effect,procures a commercial sex act during the period of time that the award is in effect;or
uses forced labor in the performance of the award or subawards under the award.Full text of the award term
is provided at 2 CFR§ 175.15.
63. Will comply with the requirements of Executive Order 13166,Improving Access to Services for Persons
with Limited English Proficiency,and resulting agency guidance;national origin discrimination includes
discrimination on the basis of limited English proficiency(LEP).To ensure compliance with Title VI,
Page 9 Initials
Recipients must take reasonable steps to ensure that LEP persons have meaningful access to your programs.
Meaningful access may entail providing language assistance services,including oral and written translation,
where necessary.Recipients are encouraged to consider the need for Ianguage services for LEP persons
served or encountered both in developing budgets and in conducting programs and activities.For assistance
and information regarding LEP obligations,go to hqp://www,lep.gov.
64. Will comply with the requirements of 42 U.S.C. §7401 et seq.and Executive Order 11738,which provides
for the protection and enhancement of the quality of the nation's air resources to promote public health and
welfare and for restoring and maintaining the chemical,physical,and biological integrity of the nation's
waters is considered research for other purposes.
65. Will comply with the requirements of the federal regulations at 45 CFR Part 46 and the requirements in
DHS Management Directive 026-04,Protection of Human Subjects,prior to implementing any work with
human subjects.The regulations specify additional protections for research involving human fetuses,
pregnant women,and neonates(Subpart B);prisoners(Subpart C);and children(Subpart D).The use of
autopsy materials is governed by applicable state and local law and is not directly regulated by 45 CFR Part
46.
66. Will comply with the requirements of the National Environmental Policy Act(NEPA),as amended,42
U.S.C. §4331 e1 seq.,which establishes national policy goals and procedures to protect and enhance the
environment,including protection against natural disasters.To comply with NEPA for its grant-supported
activities,DHS requires the environmental aspects of construction grants(and certain non-construction
projects as specified by the Component and awarding office)to be reviewed and evaluated before final
action on the application.
67. Will comply with the requirements of§ 1306(c)of the National Flood Insurance Act,as amended,which
provides for benefit payments under the Standard Flood Insurance Policy for demolition or relocation of a
structure insured under the Act that is located along the shore of a lake or other body of water and that is
certified by an appropriate state or local land use authority to be subject to imminent collapse or subsidence
as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical
levels.These regulations are codified at 44 CFR Part 63.
68. Will comply with the requirements of the Flood Disaster Protection Act of 1973,as amended(42 U.S.C. §
4001 et seq.),which provides that no federal financial assistance to acquire,modernize,or construct
property may be provided in identified flood-prone communities in the United States,unless the community
participates in the National Flood Insurance Program and flood insurance is purchased within one year of
the identification.The flood insurance purchase requirement applies to both public and private applicants
for DHS support.Lists of flood-prone area that are eligible for flood insurance are published in the Federal
Register by FEMA.
69. Will comply with the requirements of Executive Order 11990,which provides that federally funded
construction and improvements minimize the destruction,loss,or degradation of wetlands.The Executive
Order provides that,in furtherance of§ 101(b)(3)of NEPA(42 U.S.C. §4331(b)(3)),federal agencies,to
the extent permitted by law,must avoid undertaking or assisting with new construction located in wetlands
unless the head of the agency finds that there is no practicable alternative to such construction,and that the
proposed action includes ail practicable measures to minimize harm to wetlands that may result from such
use.In making this finding,the head of the agency may take into account economic,environmental,and
other pertinent factors.The'public disclosure requirement described above also pertains to early public
review of any plans or proposals for new construction in wetlands.This is codified at 44 CFR Part 9.
70. Will comply with the requirements of the Uniting and Strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism Act(USA PATRIOT Act),which amends 18 U.S.C. §§
175-175c.Among other things,it prescribes criminal penalties for possession of any biological agent,toxin,
or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic,protective,
pa5c 10 J-1itials
bona fide research,or other peaceful purpose.The act also establishes restrictions on access to specified
materials. "Restricted persons,"as defined by the act,may not possess,ship,transport,or receive any
biological agent or toxin that is Iisted as a select agent.
71. Understands the reporting of subawards and executive compensation rules,including first tier subawards to
Cal OES.
a. Applicability.Unless you are exempt as provided in paragraph d.of this award term,you must report
each action that obligates$25,000 or more in federal funds that does not include Recovery funds(as
defined in§ 1512(a)(2)of the American Recovery and Reinvestment Act of 2009,
b. Where and when to report:you must report on each obligating action described in the following
paragraphs to Cal OES.For subaward information,report no later than the end of the month
following the month in which the obligation was made. (For example,if the obligation was made on
November 7,2011,the obligation must be reported by no later than December 31,2011.)
c. What to report: You must report the information about each obligating action that the submission
instructions posted in Information Bulletin 350,to Cal OES.To determine if the public has access to
the compensation information,see the U.S. Security and Exchange Commission total compensation
filings at htt�;//www.sec.govlanswerslexecomu.htm. Subgrantees must report subrecipient executive
total compensation to Cal OES by the end of the month following the month during which you make
the subaward.Exemptions include: if,in the previous tax year,you had gross income,from all
sources,under$300,000,you are exempt from the requirements to report on subawards,and the total
compensation of the five most highly compensated executives of any subrecipient.
d. Reporting Total Compensation of Recipient Executives:You must report total compensation for each
of your five most highly compensated executives for the preceding completed fiscal year,if
i. the total federal funding authorized to date under this award is$25,000 or more;
ii. in the preceding fiscal year,you received 80 percent or more of your annual gross revenues
from federal procurement contracts(and subcontracts)and federal financial assistance
subject to the Transparency Act,as defined at 2 CFR 170.320(and subawards);and
$25,000,000 or more in annual gross revenues from federal procurement contracts(and
subcontracts)and federal financial assistance subject to the Transparency Act,as defined at
2 CFR 170.320(and subawards);and
iii. The public does not have access to information about the compensation of the executives
through periodic reports filed under§ 13(a)or 15(d) of the Securities Exchange Act of
1934(15 U.S.C.78m(a),78o(d))or§6104 of the Internal Revenue Code of 1986.(To
determine if the public has access to the compensation information,see the U.S. Security
and Exchange Commission total compensation filings at
http://www.sec.p,ovlanswers/execomo.htm.)
iv. Subrecipient Executives.Unless you are exempt as provided above,for each first-tier
subrecipient under this award,you shall report the names and total compensation of each of
the subrecipient's five most highly compensated executives for the subrecipient's preceding
completed fiscal year,if in the subrecipient's preceding fiscal year,the subrecipient
received 80 percent or more of its annual gross revenues from federal procurement
contracts(and subcontracts) and federal financial assistance subject to the Transparency
Act,as defined at 2 CFR 170.320(and subawards);and$25,000,000 or more in annual
gross revenues from federal procurement contracts(and subcontracts),and federal financial
assistance subject to the Transparency Act(and subawards);and the public does not have
access to information about the compensation of the executives through periodic reports
filed under§ 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),
78o(d))or§ 6104 of the Internal Revenue Code of 1986.
72. Understands that failure to comply with any of the above assurances may result in suspension,termination,
or reduction of grant funds.
Page 11 Initials
The undersigned represents that he/she is authorized by the above named Applicant to enter into this agreement
for and on behalf of the said Applicant.
Signature of Atidwrized Agent_ _
Printed Nance of Authorized Agent:.
Title; late._ _.
Page 12
EXHIBIT E
EDMUND G.BRowN JR. MARK S.GHILARDUCCI
GOVERNOR DIRECTOR
Cal OES
OOYERNOR'S OFFICE
OF EMERGENCY 5111WCES
September 20,2013
William T.Fujioka
Chief Executive Officer
Los Angeles County
500 West Temple St.
Los Angeles, CA 90012
SUBJECT: NOTIFICATION OF SU13GR.ANTEE AWARD APPROVAL
FY 2013 Homeland Security Grans:Program(HSGP)
Grant#2013-00110 Cal OES ID#037-00000
Subgrantee Performance Period: August 29, 2013 to May 31,2015
Dear Mr.Fujioka:
The California Governor's Office of Emergency Services (Cal OES)has approved your FYI 3
Homeland Security Grant Program(HSGP)award in the amount of$9,296,087. Once your
completed application is received and approved,you may request reimbursement of eligible
grant expenditures using the Cal OES Financial Management Forms Workbook available at
www.caloes.ca.sov.
During the review process,a Cal DES representative examined and evaluated your FYI HSGP
grant application. As a result of this review, some of your funded projects may have been
assigned performance milestones shorter than the subgrantee performance period,based in part
on information provided in your application and submitted workbook. Performance milestones
will be used by Cal OES to both determine the appropriate date to disencumber funds awarded
under this grant and re-direct them to other needs across the State and as indicators of
performance and grant management capacity in future competitive grant applications.
Activities: Amount Completion Date
All Projects $4,648,044 9/31/14
Additionally,Aviation/Watercraft requests,Establisb/Enbance Emergency Operations Center
(EOC)projects,projects requiring EHP review and sole source procurement requests will require
additional approvals from Cal OES. Subgrantees must obtain written approval for these
activities prior to incurring any costs, in order to be reimbursed for any related costs under this
grant. Subgrantees are required to obtain a performance bond for any equipment item over
3650 ScHRmvER AVENUE,MATHER,CA 95655
GRANTS MANAGEMENT
(916)845-8506 TVLEPHONE,(916)845-8511 FAX
Mr. William T.Fuj ioka
September 20,2013
Page 2
$250,000,or any vehicle,aviation,or watercraft(regardless of the cost)financed with homeland
security dollars.Please submit performance bonds to your Program Representative.
Following acceptance of this award,you must enter your grant information into the U.S.Office
of Grants and Training, Grant Reporting Tool(GRT), for the December 2013 Biannual Strategy
Implementation Report(BSIR)period. The GRT can be accessed online at
https:H%uw.rep2rting.odp.dhs.gov/. Semi-annual performance reports must be prepared and
submitted to Cal OES via the GRT for the duration of the grant period or until all activities are
completed and the grant is formally closed. Failure to submit performance reports could result in
grant reduction,suspension,or termination.
This grant is subject to all policies and provisions of the Federal Single Audit Act of 1984 and
the Single Audit Act Amendments of 1996. Any funds received in excess of current needs,
approved amounts,or those found owed as a result of a final review or audit,must be refunded to
the State within 30 days upon receipt of an invoice from Cal OES.
Your dated signature is required on this letter. Please sign and return the original to your
Cal OES Program Representative within ten days of receipt, and keep a copy for your files.
For further assistance,please feel free to contact your Cal OES Program Representativc or the
Homeland Security Grants Unit(HSGU)at(916) 845-8510.
Sincerely,
U'6J gCC_CuL__'
MARK S. GHILARDUCCI
Director
William T.Fujioka,Chief Executive Officer Date
Los Angeles County
CIry of Vernon
2013 HSGP Projects
Sub recipient Item Number Project Project Name. FundingSource bolu[ion Area Sub- -
Disciplrne - 5Aution Area Total Obliated
Category
Enhance Homeland Security
Vernon 4 A Exercise,Evaluation and Training HSGP-SHSP FS HSGP-Training Staff Expenses 10,802
Programs
Enhance Homeland Security Caridui:VAtterWE
Vernon 10 B Exercise,Evaluation and Training HSGP-SHSP FS HSGP-Exercse 9,636
Programs valuate
Vernon 21 E Enhance Catasands Incideophicnt
CBRNE and All HSGP-SHSP FS HSGP-Training Staff Expenses 200.000-
Hazards Incident Planning
220,438
Sub recipient Project# Project Course Name FundingSolution Area Expenditure f ^TrainingEHP A Part of a
Source Discipline Feedback Number' Total M Approval Idantd*d Most` Procurement Sole source Estmated Cost
Sub Category Category Activity Trainee(s) Date over 100k Involved
13-31467;
1 HSGP-Staff +I 13-31468;
Vernon 4.3t A Fire Ground Survival Training HSGP_SHSP FS ExpensesI OT/Backfill 14-31651; Classroom 1000 LA.City No No 10,802
f 14-31652;
14-31657
Chlorine Cylinder Emergencies
Training: 14-32462;
Vernon 21.2 E Pipe famfFlttlng Training: HSGP_SHSP FS HSGP-Staff OT Backflll 14-32466; Field]Based/Expenses / 14-32469; 225 Vernon Yes No 200,000
Fuel Tanker Rollover Training 14-32473
Rall Car Emergency Operations
y
subraeipient ell. - Solrrtion Area Sub Ex Date vF:AAR .Part ofb -
fl Prii rct ".-.Exarc[seTf[[e.. .Fundin Source Dlscipllne. pendlture hate of [ Exercise. Sole Svuiee
;.._:�; ;:��?":'..:.,r:.=i -6•,3: _ •g Cate EHP Rppiov5l Date 'Identified Hvst .entered Into. Pmeuremerit
-: -` .,�., �`..-. 8cry Category Exerclse Ar-tiviry im,vWed Estimated Cost
.. � HSEEP war took
Six dparatlonal Area moblle exercises in
Vernon 10 B multiple distlpllnes Including CBR N E, HSGP-SHSP FS Corldu Attend E Staff Functional
I75AR,HA2MA7 valuate
' Bost Yes No 9,635
EXHIBIT F
Appendix C — Funding Guidelines
Grantees must comply with all the requirements in 44 CFR Part§13 and 2 CFR Part
§215.
In general,grantees should consult with their FEMA Headquarters Program Analyst
prior to making any Investment that does not clearly meet the allowable expense criteria
established by the FOA. Funding guidelines established within this section support the
five mission areas—Prevention, Protection, Mitigation, Response, and Recovery—and
associated core capabilities within the NPG.
Management and Administration (SHSP, UASI, and OPSG)
Management and administration (M&A)activities are those defined directly relating to
the management and administration of HSGP funds, such as financial management and
monitoring. The amount of M&A is specified in each year's FOA. For additional
information on SHSP and UASI M&A, refer to IB 365. For additional clarification on
OPSG M&A, refer to IB 378. Both IBs can be found at
httP.1Arww.fema._, oc o"I rants/aranf-programs-directorate-information-bulletins.
Allowable Investments made In support of the HSGP priorities as well as other
capability-enhancing projects must fall into the categories of planning, organization,
exercises, training, or equipment.
Indirect Cost Rate
Indirect costs are allowable only if the applicant has an approved indirect cost rate with
the cognizant Federal agency. A copy of the approved rate (a fully executed,
agreement negotiated with the applicant's cognizant Federal agency) is required at the
time of application. Indirect costs will be evaluated as part of the application for Federal
funds to determine if allowable and reasonable.
Planning (SHSP, UASI, and OPSG)
SHSP and UASI funds may be used for a range of emergency preparedness and
management planning activities and that support Performance Objectives such as
THIRA, SPR and Planning, by placing an emphasis on updating and maintaining a
current EOP that conforms to the guidelines outlined in CPG 101 v.2. Development and
maintenance of a THIRA must align to CPG 201. Planning must include participation
from all stakeholders in the community who are able to contribute critical perspectives
and may have a role in executing the plan. Planning should be flexible enough to
address incidents of varying types and magnitudes.
Grantees must use the CPG 101 v.2: Developing and Maintaining Emergency
Operations Plans in order to develop robust and effective plans. For additional
information, please see http://www.fema.aov/,odf/about/divisions/nad/CPG 101 V2.pdf,
56
Appendix C—Funding Guidelines
Organization (SHSP and UASI Only)
Organizational activities include:
• Program management;
• Development of whole community partnerships, through groups such as Citizen
Corp Councils;
• Structures and mechanisms for information sharing between the public and
private sector;
• Tools, resources and activities that facilitate shared situational awareness
between the public and private sectors;
• Operational Support;
• Utilization of standardized resource management concepts such as typing,
inventorying, organizing, and tracking to facilitate the dispatch, deployment, and
recovery of resources before, during, and after an incident;
• Responding to an increase in the threat level under the National Terrorism
Advisory System (NTAS), or needs in resulting from a National Special Security
Event; and
• Paying salaries and benefits for personnel to serve as qualified intelligence
analysts.
States and Urban Areas must justify proposed expenditures of SHSP or UASI funds to
support organization activities within their IJ submission by using historical data or other
analysis. All States are allowed to utilize up to 50 percent (50%) of their SHSP funding
and all Urban Areas are allowed up to 50 percent (50%) of their UASI funding for
personnel costs. At the request of a recipient of a grant, the Administrator may grant a
waiver of the 50 percent (50%) limitation noted above. Organizational activities under
SHSP and UASI include:
• Intelligence analysts. Per the Personnel Reimbursement for Intelligence
Cooperation and Enhancement(PRICE) of Homeland Security Act(Public Law
110412), SHSP and UASI funds may be used to hire new staff and/or contractor
positions to serve as intelligence analysts to enable information/intelligence
sharing capabilities, as well as support existing intelligence analysts previously
covered by SHSP or UASI funding. In order to be hired as an intelligence
analyst, staff and/or contractor personnel must meet at least one of the following
criteria:
- Successfully complete training to ensure baseline proficiency in
intelligence analysis and production within six months of being hired;
and/or,
- Previously served as an intelligence analyst for a minimum of two years
either in a Federal intelligence agency, the military, or State and/or local
law enforcement intelligence unit
As identified in the Maturation and Enhancement of State and Major Urban Area Fusion
Centers priority, all fusion centers analytic personnel must demonstrate qualifications
that meet or exceed competencies identified in the Common Competencies for State,
57
Appendix C—Funding Guidelines
Local, and Tribal Intelligence Analysts, which outlines the minimum categories of
training needed for intelligence analysts. A certificate of completion of such training
must be on file with the SAA and must be made available to FEMA Program Analysts
upon request. In addition to these training requirements, fusion centers should also
continue to mature their analytic capabilities by addressing shortfalls in analytic
capability identified during the fusion center's annual assessment.
• Overtime costs. Overtime costs are allowable for personnel to participate in
information, investigative, and intelligence sharing activities specifically related to
homeland security and specifically requested by a Federal agency. Allowable
costs are limited to overtime associated with federally requested participation in
eligible fusion activities including anti-terrorism task forces, Joint Terrorism Task
Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime
Transportation Security Act of 2002), DHS Border Enforcement Security Task
Forces, and Integrated Border Enforcement Teams. Grant funding can only be
used in proportion to the Federal man-hour estimate, and only after funding for
these activities from other Federal sources (i.e., FBI JTTF payments to State and
local agencies) has been exhausted. Under no circumstances should DHS grant
funding be used to pay for costs already supported by funding from another
Federal source.
• Operational overtime costs. In support of efforts to enhance capabilities for
detecting, deterring, disrupting, and preventing acts of terrorism, operational
overtime costs are allowable for increased security measures at critical
infrastructure sites. SHSP or UASI funds for organizational costs may be used to
support select operational expenses associated with increased security
measures at critical infrastructure sites in the following authorized categories:
- Backfill and overtime expenses for staffing State or Major Urban Area
fusion centers;
Hiring of contracted security for critical infrastructure sites;
Participation in Regional Resiliency Assessment Program (RRAP)
activities;
Public safety overtime;
- Title 32 or State Active Duty National Guard deployments to protect critical
infrastructure sites, including all resources that are part of the standard
National Guard deployment package (Note: Consumable costs, such as
fuel expenses, are not allowed except as part of the standard National
Guard deployment package); and
- Increased border security activities in coordination with CBP, as outlined
in M 135.
SHSP or UASI funds may only be spent for operational overtime costs upon prior
approval provided in writing by the FEMA Administrator.
Note: States with UASI jurisdictions can use funds retained at the State level to
reimburse eligible operational overtime expenses incurred by the State (per the above
58
Appendix C—Funding Guidelines
guidance limitations and up to a maximum of 50 percent (50%) of the State share of the
UASI grant). Any UASI funds retained by the State must be used in direct support of
the Urban Area. States must provide documentation to the UAWG and FEMA upon
request demonstrating how any UASI funds retained by the State would directly support
the Urban Area.
Equipment(SHSP and UASI)
The 21 allowable prevention, protection, mitigation, response, and recovery equipment
categories and equipment standards for HSGP are listed on the web-based version of
the Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB), at
https.1Avww.rkb.us. Unless otherwise stated, equipment must meet all mandatory
regulatory and/or DHS-adopted standards to be eligible for purchase using these funds.
In addition, agencies will be responsible for obtaining and maintaining all necessary
certifications and licenses for the requested equipment.
Grantees (including sub-grantees) that are using HSGP funds for emergency
communications equipment should comply with the FY2013 SAFECOM Guidance for
Emergency Communication Grants, including provisions on technical standards that
ensure and enhance interoperable communications. SAFECOM Guidance can be
found at htho://www.safecomprogram., orovvlcrent/Default.aspx. Grantees investing in
broadband-related investments should review IB 386: Clarification on Use of
DHS/FEMA Public Safety Grant Funds for Broadband-Related Expenditures and
Investments, and consult their FEMA Headquarters Program Analyst on such
Investments before developing applications. Relocating existing systems operating in
the T-Band is also allowable.
Grant funds may be used for the procurement of medical countermeasures.
Procurement of medical countermeasures must be conducted in collaboration with
State/city/local health departments who administer Federal funds from HHS for this
purpose. Procurement must have a sound threat based justification with an aim to
reduce the consequences of mass casualty incidents during the first crucial hours of a
response. Prior to procuring pharmaceuticals, grantees must have in place an inventory
management plan to avoid large periodic variations in supplies due to coinciding
purchase and expiration dates. Grantees are encouraged to enter into rotational
procurement agreements with vendors and distributors. Purchases of pharmaceuticals
must include a budget for the disposal of expired drugs within each fiscal year's the
period of performance for HSGP. The cost of disposal cannot be carried over to
another FEMA grant or grant period.
Training (SHSP and UASI)
States, territories, and Urban Areas may use HSGP funds to develop and/or maintain a
homeland security training program. Allowable training-related costs under HSGP
include the establishment, support, conduct, and attendance of training specifically
identified under the SHSP and UASI programs and/or in conjunction with emergency
preparedness training by other Federal agencies (e.g., HHS and DOT). Training
conducted using HSGP funds should address a performance shortfall identified through
59
Appendix C—Funding Guidelines
an After Action ReporUImprovement Plan (AARIIP) or other assessments (e.g., National
Emergency Communications Plan [NECP] Goal Assessments) and contribute to
building a capability that will be evaluated through a formal exercise. Exercises should
be used to provide the opportunity to demonstrate and validate skills learned in training,
as well as to identify training shortfalls. Any training or training shortfalls, including
those for vulnerable populations including children, the elderly, pregnant women, and
individuals with disabilities or access and functional needs, should be identified in the
AAR/IP and addressed in the State or Urban Area training cycle. All training and
exercises conducted with HSGP funds should support the development and testing of
the jurisdiction's Emergency Operations Plan (EOP) components or specific annexes,
and validation of completed corrective actions from previous exercises or real world
events, where applicable. Grantees are encouraged to use existing training rather than
developing new courses. When developing new courses, grantees are encouraged to
apply the Analysis Design Development and Implementation Evaluation (ADDIE) model
of instruction design (https:/lwww.firstrespondertraining.gov).
Exercises (SHSP and UASl)
Exercises conducted with FEMA support should be managed and executed in
accordance with HSEEP. HSEEP Guidance for exercise design, development, conduct,
evaluation, and improvement planning is located at https://hseev.dhs.g,
All capabilities exercised using HSGP funding must be NIMS compliant. More
information is available online at the NIC at
http:l/www.fema.gov/emer, e�ncylnims/index.shtm.
All States and Urban Areas are required to conduct a Training and Exercise Planning
Workshop (TEPW)and develop and/or update a Multi-Year Training and Exercise Plan
(TEP) on an annual basis. This plan should be informed by the principles and tenants
of the National Exercise Program (NEP). Such plans should take into consideration
anticipated training and exercise needs of the respective jurisdiction for at least the
immediate year, with exercises being targeted to provide responders the opportunity to
utilize training received. The plan should include a training and exercise schedule along
with the States' and Urban Areas' priority capabilities to assist in focusing the allocation
of available exercise resources. This Plan is to be submitted to the State's respective
Exercise Program point of contact. The State Exercise Program point of contact should
submit a copy of the Plan to hseep.@dhs.gov. All scheduled training and exercises
included in the Plan should be entered in the HSEEP National Exercise Schedule
(NEXS) System, located in the HSEEP Toolkit on the HSEEP website. A TEPW user
guide and a template of the Multi-Year Training and Exercise Plan can be found on the
HSEEP website at hht s:!/hseep,dhs.gov. States and Urban Areas are also encouraged
to participate in their respective FEMA Regional Training and Exercise Workshop
(conducted annually) and coordinate/integrate CDC PHEP, ASPR HPP, State and
Urban Area exercise initiatives accordingly.
Other Federally funded preparedness programs have similar exercise and training
requirements. Exercise and training activities should be coordinated across the
60
Appendix C—Funding Guidelines
jurisdiction(s) to the maximum extent possible to include the Whole Community and to
foster better coordination working relationships across the enterprise.
Grantees must develop AARIIPs following the completion of exercises funded under this
program; the use of HSEEP is strongly encouraged. AAR/IPs are to be submitted to
hseep(&dhs.gov. Please ensure the documents are encrypted (password-protected)
and the password is also sent to hseep(&dhs.gov via a separate email.
Maintenance and Sustainment (SHSP, UASI, and OPSG)
The use of FEMA preparedness grant funds for maintenance contracts, warranties,
repair or replacement costs, upgrades, and user fees are allowable under all active and
future grant awards, unless otherwise noted. With the exception of maintenance plans
purchased incidental to the original purchase of the equipment, the period covered by a
maintenance or warranty plan must not exceed the period of performance of the specific
grant funds used to purchase the plan or warranty.
Grant funds are intended to support the NPG by funding projects that build and sustain
the core capabilities necessary to prevent, protect against, mitigate the effects of,
respond to, and recover from those threats that pose the greatest risk to the security of
the Nation. In order to provide grantees the ability to meet this objective, the policy set
forth in GPD's IB 379 (Guidance to State Administrative Agencies to Expedite the
Expenditure of Certain DHS/FEMA Grant Funding) allows for the expansion of eligible
maintenance and sustainment costs which must be in 1) direct support of existing
capabilities; (2) must be an otherwise allowable expenditure under the applicable grant
program; (3) be tied to one of the core capabilities in the five mission areas contained
within the National preparedness Goal, and (4) shareable through the Emergency
Management Assistance Compact. Additionally, eligible costs must also be in support
of equipment, training, and critical resources that have previously been purchased with
either Federal grant or any other source of funding other than DHSIFEMA preparedness
grant program dollars.
Law Enforcement Terrorism Prevention Allowable Costs (SHSP and UASI Only)
The following activities are eligible for use of LETPA focused funds:
• Maturation and enhancement of designated State and major Urban Area fusion
centers, including information sharing and analysis, threat recognition, and
terrorist interdiction, and training/ hiring of intelligence analysts;
• Implementation and maintenance of the Nationwide SAR Initiative (NS1),
including training for front line personnel on identifying and reporting suspicious
activities;
• Implementation of the "If You See Something, Say Something TM' campaign to
raise public awareness of indicators of terrorism and terrorism-related crime and
associated efforts to increase the sharing of information with public and private
sector partners, including nonprofit organizations. Note that DHS requires that
the Office of Public Affairs be given the opportunity to review and approve any
public awareness materials (e.g., videos, posters, tri-folds, etc.) developed using
CI
Appendix C—Funding Guidelines
HSGP grant funds for the "If You See Something, Say SomethingT'M" campaign to
ensure these materials are consistent with the Department's messaging and
strategy for the campaign and the initiative's trademark;
• Training for countering violent extremism; development, implementation, and/or
expansion of programs to engage communities that may be targeted by violent
extremist radicalization; and the development and implementation of projects to
partner with local communities to prevent radicalization to violence, in
accordance with the Strategic Implementation Plan (SIP) to the National Strategy
on Empowering Local Partners to Prevent Violent Extremism in the United
States; and
• Increase physical security, via law enforcement personnel and other protective
measures by implementing preventive and protective measures related to at-risk
nonprofit organizations.
For additional information, refer to the Building Law Enforcement Terrorism Prevention
Capabilities priority within Appendix B —Program Specific Priorities.
Critical Emergency Supplies (SHSP and UASI Only)
In furtherance of DHS's mission, critical emergency supplies, such as shelf stable food
products, water, and basic medical supplies are an allowable expense under SHSP and
UASI. Prior to allocating grant funding for stockpiling purposes, each State must have
FEMA's approval of a viable inventory management plan, an effective distribution
strategy, sustainment costs for such an effort, and logistics expertise to avoid situations
where funds are wasted because supplies are rendered ineffective due to lack of
planning.
The inventory management plan and distribution strategy, to include sustainment costs,
will be developed and monitored by FEMA GPD with the assistance of the FEMA
Logistics Management Directorate (LMD). GPD will coordinate with LMD and the
respective FEMA Region to provide program oversight and technical assistance as it
relates to the purchase of critical emergency supplies under UASI. GPD and LMD will
establish guidelines and requirements for the purchase of these supplies under UASI
and monitor development and status of the State's inventory management plan and
distribution strategy.
States (through their Emergency Management Office) are strongly encouraged to
consult with their respective FEMA Regional Logistics Chief regarding disaster logistics-
related issues. States are further encouraged to share their FEMA approved plans with
local jurisdictions and Tribes to meet minimum inventory management plan
requirements when using FEMA grant funds.
Construction and Renovation (SHSP and UASI Only)
Project construction using SHSP and UASI funds may not exceed the greater of
$1,000,000 or 15 percent (15%) of the grant award. For the purposes of the limitations
on funding levels, communications towers are not considered construction.
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Appendix C—Funding Guidelines
Written approval must be provided by FEMA prior to the use of any HSGP funds for
construction or renovation. When applying for construction funds, including
communications towers, at the time of application, grantees must submit evidence of
approved zoning ordinances, architectural plans, any other locally required planning
permits, and a notice of Federal interest. Additionally, grantees are required to submit a
SF-424C Budget and Budget detail citing the project costs.
When applying for funds to construct communication towers, grantees and sub-grantees
must submit evidence that the FCC's Section 106 review process has been completed
and submit all documentation resulting from that review to GPD using the guidelines in
EHP Supplement prior to submitting materials for EHP review. Grantees and sub-
grantees are also encouraged to have completed as many steps as possible for a
successful EHP review in support of their proposal for funding (e.g., coordination with
their State Historic Preservation Office to identify potential historic preservation issues
and to discuss the potential for project effects; compliance with all state and EHP laws
and requirements). Projects for which the grantee believes an Environmental
Assessment(EA) may be needed, as defined in 44 CFR 10.8 and 10.9, must also be
identified to the FEMA Program Analyst within six months of the award. Completed EHP
review materials for construction and communication tower projects must be submitted
no later than 12 months before the end of the period of performance. EHP review
materials should be sent to andehpinfo@ferna;gov.
HSGP Program grantees using funds for construction projects must comply with the
Davis-Bacon Act(40 U.S.C. 3141 of seq.). Grant recipients must ensure that their
contractors or subcontractors for construction projects pay workers employed directly at
the work-site no less than the prevailing wages and fringe benefits paid on projects of a
similar character. Additional information, including Department of Labor (DOL) wage
determinations, is available from the following website
htt ://www.dol. ov/com liance/laws/com -dbra.hfm.
OPSG funds may not be used for any type of construction.
Personnel (SHSP and UASI)
Personnel hiring, overtime, and backfill expenses are permitted under this grant in order
to perform allowable HSGP planning, training, exercise, and equipment activities.
Personnel may include but is not limited to: training and exercise coordinators, program
managers for activities directly associated with SHSP and UASI funded activities,
intelligence analysts, and statewide interoperability coordinators (SWIC). A personnel
cost cap of up to 50 percent (50%) of total SHSP and UASI program funds may be used
for personnel and personnel-related activities. Grantees who wish to seek a waiver from
the personnel cost cap must provide documentation explaining why the cap should be
waived; waiver requests will be considered only under extreme circumstances. in
general, the use of SHSP and UASI funding to pay for staff and/or contractor regular
time or overtime/backfill is considered a personnel cost.
For further details, SAAs should refer to IB 358 or contact their FEMA Headquarters
Program Analyst.
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Appendix C—Funding Guidelines
HSGP funds may not be used to support the hiring of any personnel for the purposes of
fulfilling traditional public health and safety duties or to supplant traditional public health
and safety positions and responsibilities.
Definitions for hiring, overtime, backfill-related overtime, and supplanting remain
unchanged from FY 2012 HSGP.
Operational Packages (OPacks) (SHSP and UASI)
Applicants may elect to pursue operational package (OPack) funding, such as Canine
Teams, Mobile Explosive Screening Teams, and Anti-Terrorism Teams, for new
capabilities as well as sustain existing OPacks. Applicants must commit to minimum
training standards to be set by the Department for all Federally funded security
positions. Applicants must also ensure that the capabilities are able to be deployable,
through EMAC, outside of their community to support regional and national efforts.
When requesting OPacks-related projects, applicants must demonstrate the need for
developing a new capability at the expense of sustaining existing core capability.
Applicants are reminded that personnel-related activities associated with OPacks will be
subject to the PRICE Act requirements in which all States are allowed to utilize up to 50
percent (50%) of their SHSP funding and all Urban Areas are allowed up to 50 percent
(50%) of their UASI funding for personnel costs.
Western Hemispheric Travel Initiative (SHSP)
In addition to the expenditures outlined above, SHSP funds may be used to support the
implementation activities associated with the Western Hemisphere Travel Initiative
(WHTI), including the issuance of WHTI-compliant tribal identification cards. More
information on the WHTI may be found at
htfA.//www.dhs.4oy_Mles/Arograms/ac 1200693579776.shtm or
http://www.vetyouhome._gov/html/eng map. trn .
Other Secure Identification Initiatives (SHSP)
SHSP funds may also be used to support the Department's additional efforts to
enhance secure identification, including driver's license and identification security
enhancements. Activities that facilitate secure identification, including IT enhancements
for identification management and verification systems are a priority. DHS is currently
developing and implementing a number of screening programs in which secure '
identification credentials figure prominently. These include the Transportation Worker
Identification Credential (TWIG) program which promotes tamper-resistant biometric
credentials for workers who require unescorted access to secure areas of ports,
vessels, outer continental shelf facilities, and all credentialed merchant mariners; and
the credentialing of first responders which entails enhancing real-time electronic
authentication of identity and attribute(s) (qualification, certification, authorization, and/or
privilege) of emergency responselcritical government personnel responding to terrorist
attacks or other catastrophic events.
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Appendix C—Funding Guidelines
If identified as a priority in the State THIRA, States may continue implementing activities
previously funded through the Driver's License Security Grant Program (DLSGP) that
focus on securing driver's license and identification card issuance processes. Initiatives
related to securing identification should:
• Have the greatest impact upon reducing the issuance and use of fraudulent
driver's license and identification cards;
• Reduce the cost of program implementation for individuals, States, and the
Federal government;
• Driver's license identification material requirements;
• Expedite State progress toward meeting minimum security standards; and
• Plan and expedite State-specific activities to support Federal data and document
verification requirements and standards.
Operations (OPSG)
The intent of OPSG is to focus on operational aspects of enhancing coordination
between Federal, State, local, tribal, and territorial law enforcement agencies to
increase the security of the United States borders. While equipment is an allowable
expense, OPSG is not intended to be an equipment-centric grant.
• Operational Overtime. Operational overtime costs associated with law
enforcement activities, in support of border law enforcement agencies for
increased border security enhancement. Per the PRICE of Homeland Security
Act(Public Law 110-412), all grantees are allowed to utilize up to 50 percent
(50%) of their OPSG funding for personnel related costs, which include overtime
activities. At the request of a grant recipient, the FEMA Administrator may waive
the 50 percent (50%) personnel cap. Waiver decisions are at the discretion of
the FEMA Administrator and will be considered on a case-by-case basis. A
formal OPSG personnel waiver request should:
- Be requested on official letterhead, include a written justification, and be
signed by the authorized representative of the SAA;
- Include a budget and method of calculation of personnel costs both in
percentage of the grant award and in total dollar amount. To avoid
supplanting issues, the request must also include a three-year staffing
history for the requesting entity;
- Include an approved Operations Order from the CBP/BP Sector office
which supports the SAA's written justification;
- Be coordinated with the CBP Sector and OBP; and
- Be forwarded electronically by the SAA to FEMA GPD Program Analyst.
• Part Time Personnel. OPSG funds may be used to pay additional current part
time law enforcement personnel salaries in order to bring them to temporary full
time status.
• Travel, Per Diem, and Lodging. Travel and per diem include costs associated
with the d epic yment/redeployment of personnel to border areas and for travel
associated with law enforcement entities assisting other local jurisdictions in law
enforcement activities. In addition, costs to support up to six month deployment
65
Appendix C—Funding Guidelines
of law enforcement personnel to critical Southwest Border locations to support
operational activities (travel costs must be in accordance with applicable travel
regulations).
• Vehicle and Equipment Rentals
• Vehicle/Equipment Maintenance
• Fuel Cost and/or Mileage Reimbursement. There is no cap for reimbursement of
operational activities.
• Activate Reserve State, local, tribal, and territorial law enforcement personnel.
Supporting a request to the Governor to activate, deploy, or redeploy specialized
National Guard Units/Package and/or elements of State law enforcement to
increase or augment specialized/technical law enforcement elements operational
activities.
• Backfill: Costs associated with backfill for personnel supporting operational
activities.
• Law Enforcement Readiness. Use of OPSG funds may be used to increase
operational, material, and technological readiness of State, local, tribal, and
territorial law enforcement agencies.
Unallowable Costs (OPSG)
OPSG unallowable costs include costs associated with staffing and general IT
computing equipment and hardware, such as personal computers, faxes, copy
machines, modems, etc. OPSG is not intended as a hiring program. Therefore,
applying funds toward hiring full-time or permanent sworn public safety officers is
unallowable. OPSG funding shall not be used to supplant inherent routine patrols and
law enforcement operations or activities not directly related to providing enhanced i
coordination between local and Federal law enforcement agencies. Finally,
construction and/or renovation costs are prohibited under OPSG. Applicants should I
refer to 113 356 or contact their FEMA Headquarters Program Analyst at (800) 368-6498
for guidance and clarification.
Examples of Allowable Activities for SHSP and UASI
Planning Activities
Examples of planning activities include:
• Developing hazard/threat-specific annexes that incorporate the range of
prevention, protection, mitigation, response, and recovery activities
• Developing and implementing homeland security support programs and adopting
DHS national initiatives including but not limited to the following-
- Implementing the NPG, NPS, and the Whole Community Approach to
Security and Emergency Management including efforts to support
strengthening of capacity among whole community partners
- Pre-event recovery planning
- Implementing the National Infrastructure Protection Plan (NIPP) and
associated Sector Specific Plans
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Appendix C—Funding Guidelines
Enhancing and implementing SCIPs and Tactical lnteroperable
Communications Plans (TICPs) that align with the goals, objectives, and
initiatives of the National Emergency Communications Plan (NECP)
Costs associated with the adoption, implementation, and sustainment of
the NIMS, including implementing the NIMS National Credentialing
Framework
- Modifying existing incident management and EOPs to ensure proper
alignment with the coordinating structures, processes, and protocols
described in the National Frameworks
- Establishing or enhancing mutual aid agreements
- Developing communications and interoperability protocols and solutions
consistent with NIMS/ICS that include communications support forfaith-
based and voluntary organizations
- Developing emergency communications SOPs and plain language
protocols
- Integrating emergency communications SOPS across jurisdiction,
disciplines, and levels of government
- Conducting local, regional, and tribal program implementation meetings
Developing or updating resource inventory assets in accordance to NIMS-
typed resource definitions issued by the NIC
Designing State and local geospatial data systems
- Developing and conducting public education and outreach campaigns,
including promoting individual, family, and organizational emergency
preparedness and support for the campaign to build and sustain national
preparedness as required by the NPS; alerts and warnings education;
promoting training, exercise, and volunteer opportunities; informing the
public about emergency plans, evacuation routes, shelter locations; and
evacuation plans as well as CBRNE prevention awareness
- Designing programs to address targeting at-risk populations and engaging
them in emergency management planning efforts
- Developing and sustaining Citizen Corps Councils and CERTs
- Activities, materials, services, tools and equipment to achieve planning,
protection, mitigation, response and recovery that is inclusive of people
with disabilities (physical, programmatic and communications access for
people with physical, sensory, mental health, intellectual and cognitive
disabilities)
- Preparing materials for SPRs
- WHTI implementation activities including the issuance of WHTI-compliant
tribal identification cards
• Conducting statewide emergency communications and preparedness planning,
including the following activities:
- Conducting/attending planning and governance meetings
- Engaging and expanding the participation of the whole community in
emergency communications planning, response, and risk identification
- Participating in THIRA development and follow-on capability estimation
processes
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Appendix C—Funding Guidelines
- Collecting and using data (e.g., NECP Goal Assessments, findings from
national-level exercises) to assess user needs, capabilities, and gaps, and
to facilitate coordination and asset-sharing
- Assessing emergency communications needs and assets and integrating
needs into State plans (e.g., SCIP, SPR, and broadband plans)
- Coordinating with SWIC, SAA, and State-level planners to ensure
proposed investments align to statewide plans (e.g., SCIP, State
broadband plan) and comply with technical requirements
• Developing related terrorism prevention activities including:
- Developing THIRAs that reflects a representative makeup and
composition of the jurisdiction
- Developing initiatives that directly support local efforts to understand,
recognize, prepare for, prevent, mitigate, and respond to pre-operational
activity and other crimes that are precursors or indicators of terrorist
activity, in accordance with civil rights/civil liberties protections
- Developing law enforcement prevention activities, to include establishing
and/or enhancing a fusion center
- Hiring an IT specialist to plan, develop, and implement the IT applications
necessary for a fusion center
- Developing and planning for information/intelligence sharing groups
- Integrating and coordinating the fire service, emergency management,
public health care, public safety, and health security data-gathering
(threats to human and animal health) within designated fusion centers to
achieve early warning, monitoring, and mitigation of threats
- Hiring and training privacy, security, and/or fusion liaison officers (FLO)
coordinators to support fusion center operations
- Integrating and coordinating private sector participation with fusion center
activities
- Developing and implementing preventive radiological/nuclear detection
activities
- Acquiring systems allowing connectivity to State, local, tribal, territorial,
and Federal data networks, such as the National Crime Information Center
(NCIC) and Integrated Automated Fingerprint Identification System
(IAFIS), as appropriate
- Planning to enhance security during heightened alerts, terrorist incidents,
and/or during mitigation and recovery
- Accessible public information/education: printed and electronic materials,
public service announcements, seminars/town hall meetings, and web
postings coordinated through local Citizen Corps Councils
- Volunteer programs and other activities to strengthen citizen participation
- Conducting public education campaigns including promoting suspicious
activity reporting and preparedness; individual, family, and organizational
emergency preparedness; promoting the National Preparedness and
Ready campaigns; and/or creating State, regional, or local emergency
preparedness efforts that build upon the Ready campaign
68
Appendix C—Funding Guidelines
- Evaluating Critical Infrastructure Protection (CIP) security equipment
and/or personnel requirements to protect and secure sites
- CIP cost assessments, including resources (e.g., financial, personnel)
required for security enhancements/deployments
- Underwater Terrorist Protection Plans
• Developing and enhancing risk centric capabilities-based plans and protocols,
including but not limited to:
- Community-based planning to advance "whole community" security and
emergency management
- Incorporating govern me nt/non-governmental collaboration, citizen
preparedness, and volunteer participation into State and local government
homeland security strategies, policies, guidance, plans, and evaluations
- Developing, enhancing, maintaining a current EOP that conforms to the
guidelines outlined in the CPG 101 v.2
- Planning for the relocation of existing systems operating in the T-Band
- Developing or enhancing local, regional, or Statewide strategic or tactical
interoperable emergency communications plans including such actions to
support communications with faith-based and voluntary entities who act as
immediate responders in disaster
- Developing protocols or SOPS for specialized teams to incorporate the
use of equipment acquired through this grant program
- Developing terrorism prevention/protection plans
- Developing plans, procedures, and requirements for the management of
infrastructure and resources related to HSGP and implementation of State
or Urban Area Homeland Security Strategies
- Developing plans for mass evacuation and pre-positioning equipment
- Developing or enhancing plans for responding to mass casualty incidents
caused by any hazards
- Developing or enhancing applicable procedures and operational guides to
implement the response actions within the local plan including patient
tracking that addresses identifying and tracking children, access and
functional needs population, and the elderly and keeping families intact
where possible
- Developing or enhancing border security plans
- Developing or enhancing cybersecurity and risk mitigation plans
- Developing or enhancing secondary health screening protocols at major
points of entry (e.g., air, rail, port)
- Developing or enhancing agriculture/food security risk mitigation,
response, and recovery plans
- Developing public/private sector partnership emergency response,
assessment, and resource sharing plans
- Developing or enhancing plans to engage and interface with, and to
increase the capacity of, private sector/non-governmental entities working
to meet the human service response and recovery needs of survivors
- Developing or updating local or regional communications plans
69
Appendix C—Funding Guidelines
- Developing plans to support and assist jurisdictions, such as port
authorities and rail and mass transit agencies
- Developing or enhancing continuity of operations and continuity of
government plans
- Developing or enhancing existing catastrophic incident response and
recovery plans to include and integrate Federal assets provided under the
NRF
- Developing plans and response procedures for adjudicating, validating
and responding to an alarm from a chemical or biological detector
(response procedures should include emergency response procedures
integrating local first responders)
- Developing or enhancing evacuation plans
- Developing mechanisms for utilizing the National Emergency Family
Registry and Locator System (NEFRLS)
- Developing or enhancing plans to prepare for surge capacity of volunteers
- Developing or enhancing the State EMS systems
- Developing or enhancing plans for donations and volunteer management
and the engagementlintegration of private sectorinon-governmental
entities, and faith-based organizations in preparedness, mitigation,
response, and recovery activities
- Developing school preparedness plans
- Developing preparedness plans for child congregate care facilities,
including group residential facilities,juvenile detention facilities, and
public/private child care facilities
- Developing plans to educate youth on disaster preparedness
- Ensuring jurisdiction EOPs adequately address warnings, emergency
public information, evacuation, sheltering, mass care, resource
management from non-governmental sources, unaffiliated volunteer and
donations management, and volunteer resource integration to support
each Emergency Support Function, to include appropriate considerations
for integrating activities, materials, services, tools and equipment to
achieve planning inclusive of people with disabilities (physical,
programmatic and communications access for people with physical,
sensory, mental health, intellectual and cognitive disabilities). Developing
and implementing civil rights, civil liberties, and privacy policies,
procedures, and protocols
- Designing and developing State, local, tribal, and territorial geospatial data
systems
- Developing and implementing statewide electronic patient care reporting
systems compliant with the National Emergency Medical Services
Information System (NEMSIS)
- Costs associated with inclusive practices and the provision of reasonable
accommodations and modifications to provide full access for children and
adults with disabilities
• Preparing and submitting SCIPs for SHSP, grantees are required to submit to the
Office of Emergency Communications as part of an annual SCIP Implementation
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Appendix C—Funding Guidelines
■ Preparing and submitting reports to the Office of Emergency Communications
(DEC) on progress of implementing that State's SCIP and achieving
interoperability at the interstate, State, county, regional, and city levels
6 Updating and implementing SCIP and TICP to:
Address findings and gaps identified in AARs from real world incidents
and planned exercises, NECP Goal assessments, other State-level
preparedness reports and assessments
- Incorporate the NPS and DHS Whole Community initiatives
Address plans for implementation of the Federal Communications
Commission (FCC) narrowband requirements
Describe strategic broadband planning activities and initiatives in
preparation for the future deployment of the Nationwide Public Safety
Broadband Network (NPSBN)
• Developing or conducting assessments, including but not limited to:
- Developing pre-event recovery plans
- Conducting point vulnerability assessments at critical infrastructure
sites/key assets and develop remediationlsecurity plans
- Participating Regional Resiliency Assessment Program (RRAP) activities
- Conducting or updating interoperable emergency communications
capabilities assessments at the local, regional, or Statewide level (e.g.,
Communications Assets and Mapping [CASM])
- Developing border security operations plans in coordination with CBP
- Developing, implementing, and reviewing Area Maritime Security Plans for
ports, waterways, and coastal areas
- Updating and refining threat matrices
- Conducting cyber risk and vulnerability assessments
- Conducting assessments and exercising existing catastrophic incident
response and recovery plans and capabilities to identify critical shortfalls
that cannot be met by existing local, regional, and State resources
- Activities that directly support the identification of specific catastrophic
incident priority response and recovery projected needs across disciplines
(e.g., law enforcement, fire service, EMS, public health, behavioral health,
public works, agriculture, information technology, and citizen
preparedness)
- Activities that directly support the identification of pre-designated
temporary housing sites
- Activities that support the identification and development of alternate care
sites
- Conducting community assessments, surveys, and research of
vulnerabilities and resource needs to determine how to meet needs and
build effective and tailored strategies for educating individuals conducting
assessments of the extent to which compliance with the integration
mandate of disability laws is being achieved
- Conducting or updating interoperable emergency communications
capabilities and broadband needs assessments at the local, regional, or
Statewide level
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Appendix C—Funding Guidelines
- Soft target security planning (e.g., public gatherings)
Developing, hosting, or participating in bombing prevention/counter-improvised
explosives device (IED)-specific planning initiatives to include:
- Incorporating appropriate IED-specific intelligence and threat analysis
when developing and maintaining a THIRA;
- Conducting inventories and assessments of capabilities or typed resource
using the counter-IED-specific DHS National Capabilities Analysis
Database (NCAD) program for use in applicable THIRAs, preparedness
reporting, or strategies;
- Conducting DHS Multi-Jurisdiction IED Security Planning (MJIEDSP)
workshops to develop THIRA-based plans and strategies that maximize
the use of limited resources;
- Developing IED hazard-specific EOP annexes.
Identifying resources for medical supplies necessary to support children during
an emergency, including pharmaceuticals and pediatric-sized equipment on
which first responders and medical providers are trained
• Ensuring subject matter experts, durable medical equipment, consumable
medical supplies and other resources required to assist children and adults with
disabilities to maintain health, safety and usual levels of independence in general
population environments
• Developing and implementing a community preparedness strategy for the
State/local jurisdiction
• Building and expanding governance structures to:
- Include representatives from multiple agencies,jurisdictions, disciplines,
levels of government, Tribes, rural areas, subject matter experts, and
private industry
- Integrate statewide leadership and governance structures into broader
statewide planning efforts (e.g., statewide broadband planning activities,
grants coordination activities, needs assessments) to ensure emergency
communications needs are represented
- Conduct outreach and education on emergency communications needs
and initiatives to stakeholder groups
• Establishing, expanding, and maintaining volunteer programs and volunteer
recruitment efforts that support disaster preparedness and/or response
- Citizen support for emergency responders is critical through year-round
volunteer programs and as surge capacity in disaster response, including
but not limited to: Citizen Corps Councils, Programs and Organizations,
CERTs, Fire Corps, Medical Reserve Corps (MRC), Neighborhood
Watch/U SAo nWatch, Volunteers in Police Service (YIPS), and jurisdiction
specific volunteer efforts
• Establishing and sustaining Citizen Corps Councils
• Working with youth-serving organizations and houses of worship to develop and
sustain youth and faith-based preparedness programs
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Appendix C—Funding Guidelines
Organization Activities
The following organization activities in support of public-private partnerships are
allowable expenses.
• Program management:
- Salary for a dedicated liaison who acts as the primary point of contact,
coordinates the public-private partnership and ensures proper
implementation of the strategic plan
- Facilities, including meeting space and work space for private sector
liaisons. Grantees are encouraged to use free space/locations/facilities,
whenever possible, prior to the rental of space/locations/facilities
- Supplies needed to support regular communications
- Implementation of infrastructure resilience enhancement options
described in a RRAP report
• Utilization of standardized resource management concepts such as typing,
inventorying, organizing, and tracking to facilitate the dispatch, deployment, and
recovery of resources before, during, and after an incident
• Sustain partnership efforts to include:
Support for in-person meetings, events, and workshops that bring the
public and private sectors together. Grantees are encouraged to use free
spacello cation slfacilities, whenever possible, prior to the rental of
spa cello cations/facilities
- Web-based and social media tactics (webinars, emails, newsletters, alerts,
databases, online collaboration tools, website development and
maintenance, etc.)
Innovative approaches for reaching the Whole Community to include
translated material for individuals that are blind and or have low vision
capability and those with English as a second language and coalitions
among citizens.
- Leverage already existing structures and mechanisms, such as Citizen
Corps, for sharing information and engaging members of the Whole
Community to include: for-profit and not-for-profit entities, faith based and
community organizations, youth-serving and youth advocates, those that
support socio-economic and diverse cultures
• Structures and mechanisms for information sharing between the public and
private sector.
- Tools, software, programs, and other mechanisms that support two-way
information sharing during normal and emergency operations
- Means to receive input or feedback from the private sector, and
encourage participation from civic leaders from all sectors
- Regular and timely communications on subjects relating to all phases of
emergency management, such as newsletters, emails, and alerts
• Tools, resources and activities that facilitate shared situational awareness
between the public and private sectors
- Web-based and new media platforms that allow real-time information
exchange
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Appendix C —Funding Guidelines
- Asset mapping, such as participation in FEMA's Total Asset Visibility and
LogViz initiatives
- A seat(s) in the emergency operation center, or virtual EOC
Operational Support:
Tools for identifying and tracking available paid and unpaid disaster
response resources
- Dedicated space and equipment for private sector representation within a
State, county, or city emergency operation center
A dedicated business emergency operations center that works with the
State, county or city EOC (not construction)
Tools for real time information sharing between the public and private
sector
- Licensing, screening, or other requirements for access to real EOC or
virtual EOC
• Federal Emergency Response Official (F/ERO) Credentialing and Validation:
- Working group meetings and conferences relating to emergency
responder credentialing and validation
- Compiling data to enter into an emergency responder repository
- Coordinating with other State, local, territorial, and tribal partners to
ensure interoperability among existing and planned credentialing and
validation systems and equipment
- Planning to incorporate emergency responder identity and credential
validation into training and exercises.
- This supports our efforts to address grant money for the FIERO program
and further solidifies those efforts in additional to our independent efforts
that Darcy has already worked.
Continuity of Operations 1 Continuity of Government Planning (COOP/COG)
Grant Funding Opportunity
COOP/COG planning is the fundamental responsibility of every government
agency that performs an essential function at the State and local level. In order to
conduct necessary emergency operations, recovery actions, and other key
essential functions during a large-scale or catastrophic event, the agency must
have effective Continuity plans in place to support continued operations.
Continuity efforts also provide the foundational basis for COG programs, such as
succession planning, which are designed to ensure the survival of not only
leadership at the State and local level, but also an enduring constitutional
government. State and local plans to address COOP/COG issues should be
consistent with the Nations Continuity Policy described in Homeland Security
Presidential Directive 20 (HSPD-20); the National Continuity Policy
Implementation Plan (NCPIP); and Continuity Guidance Circular's 1 (CGC 1) and
2 (CGC 2), which provides guidance for State, local, territorial, and tribal
governments, and private sector organizations in developing robust Continuity
plans and programs in support of a comprehensive and integrated national
continuity capability. Continuity issues to address include, but are not limited to:
74
Appendix C—Funding Guidelines
- Determine essential functions and activities, interdependencies, and
resources needed to perform them
- Establish orders of succession and delegations of authority to key
agency positions and establish and maintain current roster(s) of fully
equipped and trained COOP personnel with the authority to perform
essential functions
- Provide for the identification and preparation of alternate operating
facilities for relocated operations
- Provide for the regular training, testing, and exercising of COOP
personnel, systems, and facilities
- Provide for reconstitution of agency capabilities, and transition from
continuity operations to normal operations
Training Information
Training Information Reporting System ("Web-Forms"). Web-Forms is an electronic
form/data management system built to assist the SAA and its designated Statetterhtory
Training Point of Contact (TPOC) with the reporting of State and Federal sponsored
training supported by HSGP funds. Web-Forms can be accessed through the FEMA
Toolkit located at http.-Ilvvww.firstrespondertraining.govladmin.
FEMA resources include a number of different training sources:
• FEMA Provided Training. These programs or courses are developed for and
delivered by institutions and organizations funded by FEMA. This includes the
Center for Domestic Preparedness (CDP), the Emergency Management Institute
(EMI) and the National Training and Education Division (NTED) training partner
programs including, the Competitive and Continuing Training Grant programs,
the National Domestic Preparedness Consortium (NDPC) and the Rural
Domestic Preparedness Consortium (RDPC).
• Training Not Provided by FEMA. These courses are either State sponsored or
Federal sponsored, coordinated and approved by the SAA or their designated
TPOC, and fall within the FEMA mission scope to prepare State, local, tribal, and
territorial personnel to prevent, protect against, mitigate, respond to, and recover
from acts of terrorism or catastrophic events.
• State Sponsored Courses. These courses are developed for and/or delivered by
institutions or organizations other than Federal entities or FEMA and are
sponsored by the SAA or their designated TPOC.
• Federal Sponsored Courses. This catalog lists courses developed for and/or
delivered by institutions funded by Federal entities other than FEMA. These
courses are listed at http://www.firstrespondertraining.gov.
• Approved State and Federal Sponsored Course Catalog. This catalog lists State
and Federal sponsored courses that fall within the FEMA mission scope, and
have been approved through the FEMA course review and approval process. An
updated version of this catalog can be accessed at
htt ://www.firstres ondertrainin ov.
75
Appendix C—Funding Guidelines
• Additionally the new National Preparedness Directorate (NPD) Online Course
Catalog (OCC) allows access to courses delivered by the CDP, EMI, and NTED.
It can be accessed at http://traininv.fema.govlocc_l..
• Joint Training and Exercises with the Public and Private Sectors. These courses
are sponsored and coordinated by private sector entities to enhance public-
private partnerships for training personnel to prevent, protect against, mitigate,
respond to, and recover from acts of terrorism or catastrophic events.
Each FEMA training partner should contact the SAA or designated TPOC for locations
within the State that are appropriate for the training. When the direct delivery funds are
exhausted, the training partner can continue to offer the classes to the States through
the Excess Delivery Acquisition Program (EDAP).
EDAP allows an NTED training partner to charge for a course delivery when the Federal
grant that developed the program is completed or more deliveries of a requested class
are needed than the grant funds can accommodate. The cost per class is approved by
FEMA so that States pay for the cost of instruction only, not the curriculum development
costs that were paid by FEMA training grant funds. HSGP funds can be used to pay for
the delivery of these classes within a State at the request of the SAA/TPOC.
Attending Training Not Provided by FEMA (State and Federal Sponsored
Courses). States, territories, and Urban Areas are not required to request approval
from FEMA for personnel to attend training not provided by FEMA (State or Federal
sponsored courses) provided that the training is coordinated with and approved by the
SAA or TPOC and falls within the FEMA mission scope and the jurisdiction's EOP and
strategy of preparing State, local, tribal, and territorial personnel or citizens to prevent,
protect against, mitigate, respond to, and recover from acts of terrorism or catastrophic
events.
FEMA will conduct periodic reviews of all State, territory, and Urban Area training
funded by FEMA. These reviews may include requests for all course materials and
physical observation of, or participation in, the funded training. If these reviews
determine that courses are outside the scope of this guidance, grantees will be asked to
repay grant funds expended in support of those efforts.
State and Federal-Sponsored Course Catalog. Courses approved through NTED will
be added to the approved State and Federal Sponsored Course Catalog. Courses
identified within this catalog may be attended on an unlimited basis within any
State/territory as long as the training is coordinated and approved by the SAA/TPOC. A
full description of the NTED Course Development, Review, and Approval Process, as
well as the approved course catalog, can be found at
htt .//www.firstrespondertrainina. Lovlodp weMorms. NTED will respond to the initial
request for review within 15 days with one of the following outcomes:
76
Appendix C—Funding Guidelines
• Course concept is approved as consistent with the State plan and the State
should submit the full course package for subject matter expert review and
comment or
• Course concept is disapproved as inconsistent with State plan, FEMA guidance,
or is exactly the same as another course in the catalog (no need for another
approval, refer to the curriculum already developed and approved).
At any time, the SANTPOC (for State sponsored courses) or the Federal agency POC
(for Federal sponsored courses) may request the addition of a course to the
corresponding approved catalog by submitting the associated Web-Form (i.e., Request
for Addition to the Approved State-Sponsored Catalog)for review. If a class on the
same subject is already in the catalog, the submitting State should provide
documentation as to why the course is unique, after contacting the owner(s) of the other
courses to review the curriculum. This step is required to avoid unnecessary duplication
of similar courses in the catalog, allow States to share course development costs,
permit all States to have access to new or unique courses developed by other
providers, and allow States to direct their training dollars to delivery rather than
development. If it is determined that the proposed course meets the above listed
criteria, the providing entity (SAA/TPOC or Federal Agency POC) will be invited to
submit the Course Review and Approval Request Form along with all supporting
training materials_
States, territories, and Urban Areas are no longer required to submit non-FEMA
approved courses to NTED for review under the current course review and approval
process. In previous years, FEMA funding guidance and 1 or funding opportunity
announcements identified that the SAAITPOC was allowed three deliveries of the same
course within a State/territory before a non-FEMA approved training course was
required to go through the NTED State course review and approval process. Although
the current State course review and approval process is still available to any State,
there is no longer a requirement to submit a course for review after three deliveries.
For further information on developing courses using the instructional design
methodology and tools that can facilitate the process, SAAs and TPOCs are
encouraged to review the NTED Responder Training Development Center (RTDC)
available at http.11www.firstrespondertrarning.gov/rtdc/stafel.
FEMA funds must be used to supplement, not supplant, existing funds that have been
appropriated for the same purpose.
States and territories are required to conduct a Training and Exercise Plan Workshop to
identify and set training and exercise program priorities and develop a multi-year
schedule of exercise events and supporting training activities to meet priorities. A Multi-
year Training and Exercise Plan will developed following the Training and Exercise Plan
Workshop to include training and exercise priorities identified by elected and appointed
officials and whole community stakeholders. Further guidance concerning the Multi-
year Training and Exercise Plan can be found in the Exercises section.
77
Appendix C—Funding Guidelines
Joint Training and Exercises with the Public and Private Sectors. Trainings and
exercises designed to enhance private sector and public sector coordination are
allowable. Overtime pay for first responders and emergency managers who participate
in public-private training and exercises is allowable. In addition, States, territories,
Tribes, and local units of government are encouraged to incorporate the private sector
in government-sponsored training and exercises.
Training and exercises for the public or civilian volunteer programs supporting first
responders, including CERT, before, during and after disasters should address the
needs of the Whole Community. Allowable training includes: all-hazards safety such as
emergency preparedness, basic first aid, lifesaving skills, crime prevention and
terrorism awareness, school preparedness, youth preparedness, public health issues,
mitigation/property damage prevention, safety in the home, light search and rescue
skills, principles of NIMS/ICS, volunteer management, serving and integrating people
with disabilities, pet care preparedness, training necessary to participate in volunteer
activities, fulfill surge capacity roles, integration and coordination of faith community
roles, communication in disaster or promotes individual, family, or whole community
safety and preparedness. Exercises that include members of the public or that are
conducted for the public should be coordinated with local CERT and Citizen Corps
Councils as well as organizations outside of emergency management and focus on the
importance of personal preparedness and protective actions.
Allowable Training Costs
Allowable training-related costs include, but are not limited to, the following:
• Developing, Delivering, and Evaluating Training. Includes costs related to
administering the training, planning, scheduling, facilities, materials and supplies,
reproduction of materials, disability accommodations, and equipment. Training
should provide the opportunity to demonstrate and validate skills learned, as well
as to identify any shortfalls in these skills. Any training shortfalls, including those
for children and individuals with disabilities or access and functional needs,
should be identified in the AAR/IP and addressed in the training cycle.
Expenditures to provide necessary non-structural accommodations for persons
with disabilities and other access and functional needs is allowable (e.g., sign
language interpreters, Communication Access Real-time.Translation [CART] and
other modifications of policies and practices to fully include participants with
disabilities). Stakeholders are also encouraged to leverage existing training
provided via educational/professional facilities and to incorporate non-traditional
methodologies such as the internet, distance learning, or home study whenever
such delivery supports training objectives. Pilot courses and innovative
approaches to training citizens and instructors are encouraged.
• Training that promotes individual, family, or community safety and preparedness
is encouraged, including: all-hazards safety training such as emergency
preparedness, basic first aid, lifesaving skills, crime prevention and terrorism
awareness, school preparedness, public health issues, mitigation/property
78
Appendix C--Funding Guidelines
damage prevention, safety in the home, light search and rescue skills, principles
of NIMS/ICS, volunteer management and volunteer activities, serving and
integrating people with disabilities, pet care preparedness, CPRIAED training,
identity theft workshops, terrorism awareness seminars, and disability-inclusive
community preparedness conferences. The delivery of the CERT Basic Training
Course and supplemental training for CERT members who have completed the
basic training, the CERT Train-the-Trainer Course, and the CERT Program
Manager Course are strongly encouraged.
• Conducting, hosting, or participating in training related to IED prevention,
protection, mitigation, or response to include:
— Awareness and education for the public, private sector and first
responders;
— Suspicious activity identification and reporting;
-- Management of bomb threats;
— Physical protective measures;
— Diversion control measures for dual-use explosive precursor chemicals;
— Training for specialized IED prevention and protection teams or OPacks
such as Public Safety Bomb Squads, Explosives Detection Canine
Teams, and Mobile Explosive Device Screening Teams in accordance
with applicable guidelines, certification, or accreditation requirements.
• Overtime and Backfill. The entire amount of overtime costs, including payments
related to backfilling personnel, which are the direct result of attendance at FEMA
and/or approved training courses and programs, are allowable. These costs are
allowed only to the extent the payment for such services is in accordance with
the policies of the State or unit(s) of local government and has the approval of
the State or the awarding agency, whichever is applicable. In no case is dual
compensation allowable. That is, an employee of a unit of government may not
receive compensation from their unit or agency of government and from an
award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such
work may benefit both activities.
• Travel. Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses
by employees who are on travel status for official business related to approved
training.
• Hiring of Full or Part-Time Staff or Contractors/Consultants. Payment of salaries
and fringe benefits to full or part-time staff or contractors/consultants must be in
accordance with the policies of the State or unit(s) of local government and have
the approval of the State or awarding agency, whichever is applicable. Such
costs must be included within the funding allowed for program management
personnel expenses. In no case is dual compensation allowable.
• Certification/Recertirication of Instructors. States are encouraged to follow the
NTE Instructor Quality Assurance Program to ensure a minimum level of
competency and corresponding levels of evaluation of student learning. This is
particularly important for those courses that involve training of trainers_ This
information is contained in IB 193, issued October 20, 2005. Additional
information can be obtained at
http✓Avww.fema..gov/good guidance/downloadI10946.
79
Appendix C—Funding Guidelines
Exercise Requirements
Training and Exercise Plan Workshop. States and Urban Areas are required to conduct
an annual Training and Exercise Plan Workshop (TEPW). A Multi-year Training and
Exercise Plan must be developed from the workshops on an annual basis and
submitted to the State's respective Exercise Program Point of Contact. The State
Exercise Program Point of Contact should submit a copy of the State and Urban Area
plans to hseepAdhs.aov.
The Training and Exercise Plan will include the State's program priorities and a Multi-
Year Training and Exercise Plan (schedule) that supports the identified priorities and
aligned capabilities. in addition to submission of the Multi-Year Training and Exercise
Plan to hseeP(a)dhs.Qov, all scheduled training and exercises should be entered in the
HSEEP National Exercise Scheduling (NEXS) System, located in the HSEEP Toolkit on
the HSEEP website htt s://hsee .dhs. ov. A TEPW user guides and a template of the
Multi-Year Training and Exercise Plan can be found on the HSEEP website
httns.11hseeD.dhsgov.
States must complete a cycle of progressive exercise activities during the period of this
grant. Exercises conducted by States and Urban Areas may be used to fulfill similar
exercise requirements required by other grant programs. For example, HHS
preparedness programs require joint exercises between public health departments, the
health care sector and medical countermeasure authorities including law enforcement
which could provide collaborative opportunities. To this end, grantees are encouraged
to invite representatives/planners involved with other federally-mandated or private
exercise activities. States and Urban Areas are encouraged to share, at a minimum,
the multi-year training and exercise schedule with those departments, agencies, and
organizations included in the plan.
• Exercise Scenarios. The scenarios used in HSGP-funded exercises must be
based on the State/Urban Area's THIRA. The scenarios used in HSGP-funded
exercises must focus on testing capabilities, must be large enough in scope and
size to exercise multiple activities and warrant involvement from multiple
jurisdictions and disciplines and non-govemmental organizations, and take into
account the needs and requirements for individuals with disabilities. Exercise
scenarios should align with priorities and capabilities identified in the Multi-year
Training and Exercise Plan.
• Special Event Planning. If a State or Urban Area will be hosting a special event
(e.g., Super Bowl, G-8 Summit), the special event planning should be considered
as a training or exercise activity for the purpose of the Multi-Year Training and
Exercise Plan. The State or Urban Area should plan to use SHSP or UAS1
funding to finance training and exercise activities in preparation for those events.
States and Urban Areas should also consider exercises at major venues (e.g.,
arenas, convention centers) that focus on evacuations, communications, and
command and control. States should also anticipate participating in at least one
Regional Exercise annually. States must include all confirmed or planned special
events in the Multi-year Training and Exercise Plan.
80
Appendix C-Funding Guidelines
• Exercise Evaluation and Improvement. Exercises should evaluate performance
of capabilities against the level of capabilities required. Guidance related to
exercise evaluation and improvement planning is defined in the HSEEP located
at https://hseep.dhs.gov.
• Self-Sustaining Exercise Programs. States are expected to develop a self-
sustaining exercise program. A self-sustaining exercise program is one that is
successfully able to implement, maintain, and oversee the Multi-year Training
and Exercise Plan, including the development and delivery of HSGP-funded
exercises. The program must utilize a multi-disciplinary approach to the
development and delivery of exercises, and build upon existing plans, training,
and equipment.
• Role of Non-Governmental Entities in Exercises. Non-governmental
participation in all levels of exercises is strongly encouraged. Leaders from non-
governmental entities should be included in the planning, conduct, and
evaluation of an exercise. State, local, tribal, and territorial jurisdictions are
encouraged to develop exercises that test the integration and use of non-
governmental resources provided by non-govemmental entities, defined as the
private sector and private non-profit, faith-based, community, disability, volunteer,
and other non-governmental organizations. Non-governmental participation in
exercises should be coordinated with the local Citizen Corps Council(s) or their
equivalent and other partner agencies. The scenarios used in HSGP-funded
exercises must focus on validating existing capabilities, must comply with and be
large enough in scope and size to exercise multiple activities and warrant
involvement from multiple jurisdictions and disciplines and non-governmental
organizations, and take into account the needs and requirements for individuals
with disabilities.
Allowable Exercise Costs
Allowable exercise-related costs include:
• Funds Used to Design, Develop, Conduct, and Evaluate an Exercise. Includes
costs related to planning, meeting space and other meeting costs, facilitation
costs, materials and supplies, travel, and documentation. Grantees are
encouraged to use government or free public spa cellocationslfacilities, whenever
available, prior to the rental of spacellocationslfacilities. Exercises should
provide the opportunity to demonstrate and validate skills learned, as well as to
identify any shortfalls in these skills. Any exercise or exercise shortfalls,
including those for children and individuals with disabilities or access and
functional needs, should be identified in the AARIIP and addressed in the
exercise cycle.
• Full or part-time staff may be hired to support exercise-related activities. Such
costs must be included within the funding allowed for program management
personnel expenses.
• The applicant's formal written procurement policy or 44 CFR 13.36—whichever is
more stringent—must be followed.
81
Appendix C—Funding Guidelines
• Overtime and Backfill. The entire amount of overtime costs, including payments
related to backfilling personnel, which are the direct result of time spent on the
design, development, and conduct of exercises are allowable expenses. These
costs are allowed only to the extent the payment for such services is in
accordance with the policies of the State or unit(s) of local government and has
the approval of the State or the awarding agency, whichever is applicable. In no
case is dual compensation allowable. That is, an employee of a unit of
government may not receive compensation from their unit or agency of
government AND from an award for a single period of time (e.g., 1:00 p.m. to
5:00 p.m.), even though such work may benefit both activities.
• Travel. Travel costs are allowable as expenses by employees who are on travel
status for official business related to the planning and conduct of exercise
project(s) or HSEEP programmatic requirements as described in the HSEEP
(e.g., Training and Exercise Plan).
• Supplies. Supplies are items that are expended or consumed during the course
of the planning and conduct of the exercise project(s) (e.g., gloves, non-sterile
masks, and disposable protective equipment).
• Disability Accommodations. Materials, services, tools and equipment for
exercising inclusive of people with disabilities (physical, programmatic and
communications access for people with physical, sensory, mental health,
intellectual and cognitive disabilities).
• Other Items. These costs include the rental of equipment and other expenses
used specifically for exercises, costs associated with inclusive practices and the
provision of reasonable accommodations and modifications to provide full access
for children and adults with disabilities.
Unauthorized Exercise Costs
Unauthorized exercise-related costs include:
• Reimbursement for the maintenance and/or wear and tear costs of general use
vehicles (e.g., construction vehicles), medical supplies, and emergency response
apparatus (e.g., fire trucks, ambulances).
• Equipment that is purchased for permanent installation and/or use, beyond the
scope of exercise conduct(e.g., electronic messaging signs).
82
Appendix C—Funding Guidelines
EXHIBIT G
�.w LOS ANGELES COUNTY
DEPARTMENT OF AUDITOR-CONTROLLER/SHARED SERVICES DIVISION
HOMELAND SECURITY GRANT REIMBURSEMENT FORM
Please submit legible supporting documents,files and completed reimbursement form at: 1. Enter Grant
Grants Uuditor.iacounW.�vr► Year:
In the event e-mail is not available,you can mall your claims to(please do not fax or send duplicates):
Department of Auditor-Controller 2013
Shared Services Division/Attn:Grants Unit
3470 Wilshire Blvd.,Suite 812
Los Angeles,CA 90010
1.Sub-fed pient's Nam e:(reimbursement check will be made payable to the name enter here) 3.Taxpayer ID#: 4.Contact's Name:
2.Mailing Address(please let us know where you want your check delivered,including attention line If necessary): 4.Contact's phone:
4.Contact's e-mail:
1,SOLUTION AREA 2.ITEM N 3.PROJECT 4.EHP required? 5.VENDOR'S INVOICE# 6.PURCHASE METHOD 7.CLAIM AMOUNT
(e.g.equipment,training, (e.g.17.020) ALPHA (Environmental S Historic (if services,supplies or equipment (If services,supplies or (indicate the amount per
planning,exercise) (e.g.D) Preservaaon) were purchased, please attach equipment are being claimed) each line)
No YOS(attach invoices) Competitive Sole Source?
prior State Bid? (aaach prior State
Approval) Approval for
purchase of$100K
or more to a single
vendor)
I
8.TOTAL $
SECTIONFOR SSD USE ONLY
Under Penalty of Perjury I certify that(please use the checkbox):
1.1 am the duly authorized officer of the claimant herein and this claim is in all respect true and correct. All STAMP WITH RECEIVED DATE HERE:
expenditures were made In accordance with applicable laws,rules,regulations and grant conditions and
assurances.
❑ 2.All Instructions for this forth were followed and all the supporting documentation(per instructions)is
Included with this claim.
3.
AUTHORIZED SIGNATURE DATE
d,
AUTHORIZED PRINTED NAME AUTHORIZED TITLE
$, AUTHORIZED CONTACT INFORMATION of different from Section El): ASSIGNED CLAIM TRACKING NO.:
PHONEM
E-MAIL:
Revised on 06/19/2012
COUNTY OF LOS ANGELES
DEPARTMENT OF AUDITOR-CONTROLLER/SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURITY GRANT REIMBURSEMENT FORM
Purpose of this form:
To assist sub-recipients in completing the Homeland Security Grant Reimbursement form. We appreciate your
participation in this program, for questions or suggestions please use our e-mail below to contact us. Please do
not send these instructions to us, they are to be used for your guidance only.
In numeral 1 of this section, please enter the year of the grant program that you are submitting for reimbursement. In
addition, please help us expedite the process of your Homeland Security claims by:
+ Completing the reimbursement forms correctly and according to these instructions.
+ Submitting your claims using our e-mail—>Grants@auditor.lacounty.gov(please do not fax documents).
0 Sending your claims only once(we do not require original documents and duplicates will slow down our process)_
• Using the checkboxes to ensure all the required supporting documents and files accompany your claim form.
Supporting documents are flagged for your convenience with a checkbox within the corresponding areas.
• Ensuring that all documents attached to your claims are legible .
a Submitting claims timely. We do not guarantee the process of claims that are submitted late or too close to the
final due date. Reimbursable expenditures need to be charged within the performance period of the grant and
submitted to us as soon as they are incurred.
SECTION B: SU8-RBClPlE19r'S INF0RMATlQN
The following numerals provide the instructions to fill in the corresponding numeral in the form:
1. Please enter the name of the agency requesting the reimbursement. The name of the agency should be typed
according to its signed agreement and as you need it to appear In the payee line of the reimbursement check.
2. Please enter the complete address (street number and name, city, zip code)and attention line where you will need
to receive the reimbursement check. Please note that this is not necessary for L.A. County departments.
3. Please enter the tax ID of the governmental entity requesting reimbursement. Please leave blank for L.A. County
departments.
4. Please enter the information of the person that can assist us with detail claim questions.
SECTION:Q. DETAIL.C.L.AIM IN FOR MATIO.
In order to expedite your claim, in this area's grid, include a maximum of five(5)invoices or reimbursements
char es one charge or one invoice per line . The invoices or charges need to share the same solution area,project
alpha and item#. In addition, invoices from one fiscal year should be claimed separate from invoices of another fiscal
year. For example:an invoice dated.tune 2012 (FY 11112)should not be combined with an invoice dated October 2012
(FY 12/13)in the same claim request.
The following numerals provide the instructions to fill in the corresponding numeral In the form:
1. Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant.
Examples of solution areas are: equipment,training, planning or exercise.
2. Enter the item#corresponding to the claim. This information is found in the latest budget of the grant. An
example of Item#is 17.020.
3. Enter the project alpha corresponding to the claim. This information is found in the latest budget of the grant. An
example of project alpha is D.
4. Check with an X under either yes or no according to the claim's Environmental &Historical Preservation(EHP)
requirements from the State. EHP approval needs to be obtained from the State arior to the purchase of certain
equipment items(see AEL description)or training/exercise projects. Please attach the following:
a) R State EHP Approval: if required by the state for your claim.
Revised on 1/30/2014 Page 1 of 5
COUNTY OF LOS ANGELES
DEPARTMENT OF AUDITOR-CONTROLLER/SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURITY GRANT_REIMBURSEMENT FORM
5, If the expenditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice#in
the grid area. Please note that you are responsible for following acceptable purchasing policies and for
documenting your procurement process. Additionally please include the following documentation with your claim:
a) ❑ Copy of the invoice: Please attach an invoice that provides sufficient information to be used as a cross
reference with the items described in your grant line item and AEL#. When the invoice includes items
that are not being claimed or that belong to different claims or grants, please circle and designate on the
invoice the items that you are requesting for reimbursement. Each item circled must have a project#, a
funding source, and a total Purchase orders and price quotes will not be accepted in the place of the
invoice.
b) ❑ Copy of the purchase order
c) ❑ Print out of the corresponding AEL#(Authorized Equipment List number). The AEL listing can be
found at: https://www.rkb.usifema_grants,cfm
d) ❑ Proof of payment of the invoice: The proof of payment for L.A.County Departments Is the printout from
e-CAPS showing that the check cleared the bank. The proof of payment for other than L.A. County
Department is the corresponding copy of the bank's cleared check.
e) ❑ Calculations for use tax paid:When use tax is paid, clearly show the calculations of the use tax in the
invoice included in your claim.
f) Proof of payment of the use tax: Please provide official documents which authenticate the remittance of
the use tax to the state,the amount and the reference to the invoice being claimed.
9) ❑ Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing
at hops://www.sam.gov/portal/public/SAM/(you will need a usemame and a password; if you don't please
create an account) . The listing needs to be queried Qrfor to the purchase of the items being claimed.
This will certify that the vendor is allowed by the state.
B. If you are claiming services, supplies or any other type of items purchased thru a vendor or contractor, please
select with an X the method that you used to acquire the items (do not leave blank). Please note that competitive
bid and sole source are the only two valid purchasing methods.
a) ❑ Sole Source State Approval: for non-bid purchases of$100,000 or more to a single vendor or a single
project, please attach the sole source approval from the State. The approval needs to be requested from
the State prior to the purchase of the items.
7. Enter the amount of your claim after you verify that your budget is sufficient to cover your request. When the
amount of the budget is not sufficient, please let CDAT know of the possible need for budget modification.
8. Enter the"Total Amount"by adding the subtotal claims included in each line.
1050-TION D.,SURA4,P1 IE�1T rC. gvll
The following numerals provide the instructions to fill in the corresponding numeral in the form:
1. Please read and check the box provided if you are an authorized signor.
2. Please read and check the box provided if you are an authorized signor.
3. Please sign the claim if you are an authorized signor of your agency.
4& When the authorized person is the same as the contact person in Section B you do not need to enter the
5. authorized contact information. If the authorized person and the contact person in Section B are different, please
enter all the fields in this area as requested
Revised on 1/302014 Page 2 or 5
COUNTY OF LOS ANGELES
DEPARTMENT OF AUDITOR-CONTROLLER/SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURITY GRANT REIMBURSEMENT FORM
SOLUTfOht tiREA
For Equipment Claims:
a) ❑ Equipment Inventory Listing(Print out&Excel File): Please include both the printout of the listing and
the corresponding excel file with your claim. The excel file is used to submit your claim with the state and
the printout as backup document for audits. If there is no serial#for your equipment please assign a
valid ID tag,or write"Consumable" (if it applies)do not write N/A or leave the corresponding space blank.
• ,1 Please ensure that the following information is in your listing: project#,alpha,equipment description,
AEL#,AEL title, invoice#,vendor,total cost, invoice date,acquired date, serial#, condition and
disposition,deployed location and grant year. Please provide the complete address of the deployed
location.
Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear,
or Explosive)in the column titled "Equipment Description&Quantity". This only applies to vehicles with
AEL#12VE-00-MISS (Vehicle Specialized Mission:CBRNE).
You need to inform us of any changes on the Items above*1. This applies to each piece of
equipment added in the Inventory Listing, including when the items are disposed and/or no longer
useful. We will update the master inventory listing (per grant requirement)according to the
information you give us. Please make sure that you Include all the attachments that are necessary
to provide us with the requested information.
b) ❑ Grant-Funded Typed Resource Report(Excel File): Please complete and include with your claim the
excel file titled"grant-fundedtypedresourcetool_051612"starting with the 2011 SHSHP and subsequent
grants.
For Training Claims:
a) ❑ State-Sponsored Training Reporting Form(with the tracking request#): Please add this form along
with the Training Request Form Training Officer(POC), which you completed at the website,to the
claim's backup documentation. All the backup documentation submitted for the training claim needs to
agree with the training period and the detail description on the Training Reporting Form and the line item
of the Grant.
b) Receipts and paid invoices: please include the complete copy of the receipts and paid invoices with
your claim for itemized costs such as air plane tickets, hotel stays, instructor's fees,workshop cost,
facilities fees, consulting services,etc. Additionally, you will need to include the documents requested in
numeral 5 under Section C.
c) ❑ Grant-Funded Typed Resource Report(Excel File): Please complete and include with your claim the
excel file titled"grant-fundedtypedresourcetool_051612"starting with the 2011 SHSHP and subsequent
grants.
If you are including personnel cost with your training claim, please add the following:
d) Documents that certify completion of the training:please attach supporting documents that show the
class name, dates of training,#of hours of the training class, printed name and signature of individual
taking the class and approval signature from supervisor or trainer(attach the information for backfilled
positions also). Examples of documents that certify completion of training are:
Attendance sheets (signed by employee and instructor)
a Sign in sheets (same as above) • Signed training certificates
Revised on 1/30/2014 Page 3 of 5
COUNTY OF LOS ANGELES
DEPARTMENT OF AUDITOR-CONTROLLER/SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURITY GRANT REIMBURSEMENT FORM
For TralninaCialms (Continue
e) ❑ Summary Listing of Charges: Please use the Training Summary Sheet form provided in this claim
packet that clearly shows the breakdown of the training charges per employee and that match the total
claimed, This form includes the following: employee name, assignment, job title, date, salary, hours
claimed, regular rate, overtime rate, employee benefits rate,claim amount per employee, clear
calculations of amount claimed per employee and total (equal to the amount claimed).
Please ensure that the Training Summary Sheet is verifiedlapproved by an authorized signatory,
with printed name and title,and dated.
f) F1 Backup for the Benefits Rate: 1f you are adding benefits to your claim, please make sure that you
include the official calculation for the rate used.
g) Timecards: Include a printout of the corresponding timecards. Manual timecards need to indicate the#
of hours charged per day to the grant, supervisor's signature,employee name and signature. Automatic
system generated timecards need to be final approved and include the name of the employee and hours
charged per day to the grant
h) Explanation of timekeeping codes:When the supporting documentation(timesheet, payroll register,
etc.)includes timekeeping codes please provide a printout with the explanation of the usage as detailed
as possible.
ij Payroll register: The payroll register needs to clearly support and explain the amount claimed per
employee. It also needs to show the salary, hourly rate, employee benefits and overtime rate.
j) Roster of backfilled positions:When you are claiming overtime for a backfilled position, please attach
the backfilled roster to your claim.The roster needs to include the name of the backfilling employees,a
short description of duties performed,the corresponding employee whose duties were covered and the
dates accordingly. Please make sure that the roster is signed and that you include documentation
corresponding to the employee covered by the backfilling position.
For Planning Claims:
a) ❑ Deliverable(or final product): Please include with your claim the final product of the planning activity
(deliverable)that was identified in the grant award.
b) Signed Certificate of Completion:The certificate of completion can be an e-mail confirming that the
planning activity was completed.
c) Invoices: If your planning claim includes charges invoiced by vendors, please see requirements and
documents you need to attach to your claim form under Section C(numeral 5 and numeral 6).
d) Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost,
please see d)to i)under Training Claim(supporting documents needed)and add to the documentation.
For Exercise Claims:
a) Proof of State Approval of After Action Report(AAR): In order for your AAR to be approved you have
to submit it to the State using the ODP Portal (see link below),within 60 days following the completion of
the exercise. You need to notify the State when the AAR is uploaded so they can proceed with the
approval process.
https://hseep.dhs.gov/DHS_SSO/
b) Invoices: If your exercise claim includes charges invoiced by vendors please see requirements and
documents you need to attach to your claim form under Section C (numeral 5 and numeral 6).
Revised on 1/30/2014 Page 4 of 5
COUNTY OF LOS ANGELES
DEPARTMENT OF AUDITOR-CONTROLLER/SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE HOMELAND SECURITY GRANT REIMBURSEMENT FORM
For Exercise Claims (Continued):
c) M Supporting Documentation for Personnel Cost. When your exercise claim includes personnel cost,
please see d)to i) under Training Claim(supporting documents needed)and add to the documentation.
For Ora an Izol Ion C I@Lims: Please see above b and c I Under Exercls¢Claims
Revised on 1 13 012 01 4 Page 5 of 5
STATE HOMELAND SECURITY GRANT
EQUIPMENT INVENTORY
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Training Summary
Sheet
2013 HSGP
Jurisdiction Name:
Training Provider:
OHS Approved Course Title:
Non-SLGCP Course Title&OHS Tracking No.
(requires pre-approval thru OEM)
Date of Course:
Class/Exercise Duration/Hours:
TRAINING TRAINING TRAINING END E�,yovee
EMP NO. ay_& YEE NAME ASSIGNMENT RECLIESTt< START QATE DATE s uRv 21 REG RATE 2LPM Q� Cum
T HOURS TOTAL
s s s
it
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6
5 W
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GRAND TOTAL
Whm ec Signature
Print Name and Tala Dale
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
PLANNING ROSTER
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GRAND TOTAL
FMFW v1.UIF OOM
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
EXERCISE ROSTER _
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Plumber Bardee
BRAND TOTAL
FMPW v1 09-06109