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20150317 Regular City Council Meeting - Packet California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the City Clerk's Office at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's website at www.cityofvemon.org. Americans with Disabilities Act("ADA"): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the City Clerk's office at(323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon pF vE� Regular City Council Meeting Tuesday, March 17, 2015, 9:00 a.m. Council Chamber 4305 Santa Fe Avenue Vernon, California 05 � 'ID os�¢ W. Michael McCormick, Mayor sl� LY pro William J. Davis, Mayor Pro-Tem Richard J. Maisano, Council Member Luz Martinez, Council Member Melissa Fbarra, Council Member CALL TO ORDER& FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT -At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. If you would like to comment concerning a matter that is noticed for a public hearing today, please wait until that hearing is formally opened before making your comment. PRESENTATIONS 1. Personnel Matters - Service Pin Awards. February 2015 Anniversary Employee Name Job Title Years Darren Simpkins Firefighter 25 Barry Schoolmeester Firefighter 25 Regular City Council Meeting Agenda March 17, 2015 Michael Rogers Fire Engineer 25 Steven Coster Fire Engineer 25 Donald Quiroz Electric Operations Supervisor 25 2. Lifesaving Recognition Award Presentation. 3. A Proclamation of the City Council of the City of Vernon Declaring the Month of March 2015 as "American Red Cross Awareness Month". 4. A Proclamation of the Mayor and the City Council of the City of Vernon Declaring the Week of March 23-27, 2015, as "Multiple Sclerosis Awareness Week". 5. Children's Hospital Los Angeles and the St. Baldrick's Foundation Event Presentation. PUBLIC HEARING 6. Public Comment on the establishment of Natural Gas Surcharge to Fund Participation in the California Air Resources Board ("CARB") Cap-and-Trade Allowance Program, for Gas distributed and supplied by the City within its boundaries. A Resolution of the City Council of the City of Vernon to approve, establish and implement a natural gas surcharge to fund participation in the California Air Resources Board ("CARB") cap-and-trade allowance program, for gas distributed and supplied by the City within its boundaries. Recommendation: (1) Find that approval of the Resolution is exempt under the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Adopt a resolution approving, establishing and implementing a new natural gas rate schedule, "G-CARB,"that will collect funds needed to cover the cost of greenhouse gas emission allowances associated with the "cap-and-trade"program created by the California Air Resources Board("CARB"); and (3) Find that the cost adjustment tariff as attached to the resolution be approved with an effective date of April 1, 2015. CONSENT CALENDAR-All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. Page 2 of 8 Regular City Council Meeting Agenda March 17, 2015 Claims Against the City—Received and Filed 7. None Minutes—To be Received and Filed 8. Minutes of the Regular City Council Meeting held February 17, 2015. 9. Minutes of the Regular City Council Meeting held March 3, 2015. Warrant Registers 10. Approval of City Payroll Warrant Register No. 705, totaling$3,071,344.36,which covers the period of February 1, through February 28, 2015, and consists of the following: a. Ratification of direct deposits, checks and taxes totaling $2,299,163.73; and b. Checks and electronic fund transfers totaling$772,180.63. 11. Approval of City Warrant Register No. 1420, totaling $1,336,446.81,which covers the period of February 24,through March 9, 2015, and consists of the following: a. Ratification of wire transfers totaling $669,036.22; and b. Ratification of the issuance of early checks totaling $476,460.82; and c. Authorization to issue pending checks totaling $190,949.77. 12. Approval of Light& Power Warrant Register No. 385, totaling $3,572,384.50,which covers the period of February 24, through March 9, 2015, and consists of the following: a. Ratification of wire transfers totaling $3,425,630.67; and b. Ratification of the issuance of early checks totaling $76,308.01; and c. Authorization to issue pending checks totaling $70,445.82. 13. Approval of Gas Warrant Register No. 173, totaling $1,694,876.58,which covers the period of February 24, through March 9, 2015, and consists of the following: a. Ratification of wire transfers totaling $1,679,167.74; and b. Ratification of the issuance of early checks totaling $15,218.44; and c. Authorization to issue pending checks totaling $490.40. City Administration Department 14. A Resolution of the City Council of the City of Vernon expressing the City's firm support of the Los Angeles Air Force Base and the Space and Missile Systems Center and stating that any relocation attempt of the space and missile systems center would be detrimental to national defense and the mission of the Los Angeles Air Force Base. Page 3 of 8 Regular City Council Meeting Agenda March 17, 2015 Recommendation: (1) Find the adoption of the Resolution is exempt under the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Adopt a resolution expressing the City's firm support of the Los Angeles Air Force Base and the Space and Missile Systems Center and stating that any relocation attempt of the Space and Missile Systems Center would be detrimental to national defense and the mission of the Los Angeles Air Force Base. 15. City Administrator Determination of Consultants Required to File Annual Statement of Economic Interests (Form 700) for Calendar Year 2014. Recommendation: (1) City Council and City Clerk receive and file the "City Administrator Determination of Consultants Required to File Statements of Economic Interests (Form 700) Under the Vernon Conflict of Interest Code for Calendar Year 2014", consistent with the requirements of the California Political Reform Act and the Conflict of Interest Codes for the City of Vernon and all City of Vernon agencies, boards, and commissions. 16. Report on Docket II Grants Awarded by Vernon CommUNITY Fund Grant Committee; to be received and filed pursuant to Section 2.167(e) of the Vernon Municipal Code. Recommendation: (1) Receive and file the report as it is provided for informational purposes only,pursuant to Section 2.167(e) of the Vernon Municipal Code. Fire Department 17. Activity Report for the period of February 16 through February 28, 2015, to be received and filed. Health and Environmental Control Department 18. February 2015 Monthly Report,to be received and filed. Police Department 19. Activity Log and Statistical Summary of Arrests and Activities for the period of February 16, through February 28, 2015, to be received and filed. Public Works,Water and Development Services Department 20. February 2015 Monthly Building Department Report, to be received and filed. Page 4 of 8 Regular City Council Meeting Agenda March 17, 2015 NEW BUSINESS City Administration Department 21. Approval of the 2nd Amendment to the Purchase and Sales Agreement for property located at 5119, 5201 and 5241 District Blvd and 4601 East 52nd Drive (Thermador). Recommendation: (1) Find that approval of the 2nd amendment proposed in this staff report is exempt from the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Approve the 2nd Amendment to the Purchase and Sales Agreement for the property located at 5119, 5201 and 5241 District Blvd and 4601 East 52nd Drive, to: a. Update the Indemnity Agreement (Exhibit E) to reflect the City's efforts in obtaining a conditional closure from DTSC in substantially the same form as submitted herewith. b. Approve the Bill of Sale and General Assignment c. Approve the Certification of Non-Foreign Status City Attorney Department 22. Approving and authorizing the execution of an At-Will Employment Agreement by and between the City of Vernon and Brian W. Byun. Recommendation: (1) Find that the approval of the proposed agreement is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule is that CEQA only applies to activities that may have an effect on the environment; and (2) Approve the At-Will Employment Agreement with Brian W. Byun, in substantially the same form as submitted herewith, effective March 18, 2015. The proposed Agreement is the standard at-will employment agreement form approved by City Council for other executive and management positions. Finance Department 23. Authorization to enter into contracts with J.P. Morgan and Citigroup for investment banking and underwriting services to restructure the 2009 Series Electric System Revenue Bonds, terminate the 2004 Series A&B Interest Rate Swap Agreements, and issue new bonds. Recommendation: (1) Find that entering into a contract with an investment underwriter whose sole business is to provide investment underwriting services are exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3). The general rule is that CEQA only applies to activities that may have an effect on the environment. Investment underwriting service activities are not subject to CEQA; and Page 5 of 8 Regular City Council Meeting Agenda March 17, 2015 (2) Approve the selection of J.P. Morgan as the senior-managing underwriter for the proposed 2009 Series Bond refunding, 2004 Series A & B Investment Derivative Instruments conversion, and new 2015 bond financing activities; and (3) Approve the selection of Citigroup as the co-managing underwriter for the proposed 2009 Series Bond refunding, 2004 Series A& B Investment Derivative Instruments conversion, and new 2015 bond financing activities. Gas and Electric Department 24. Approval to enter into a services agreement with Power Engineers, Inc. (PEI) for the Development of Spill Prevention, Control, and Countermeasure (SPCC) Plan for Distribution Stations, Switching Stations and Customer Substations. Recommendation: (1) Find that the approval of the proposed services agreement is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15302 (C),because the proposed contract consists of the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity; and (2) Approve the proposed services agreement with Power Engineers, Inc. (PEI) for the development and certification of Spill Prevention, Control, and Countermeasure (SPCC) Plan for four distribution stations, two switching stations, thirteen(13) customer substations and the Soto Yard large transformer warehouse and enter into a contract, for an amount not-to-exceed $40,918 and authorize the Director of Finance to execute the services agreement on behalf of the City. Pursuant to § 2.17.02 (B) of the Vernon Municipal Code, this agreement requires City Council approval due to the cumulative monetary value of all contracts in effect at the City for this particular contractor. It is further recommended that the City Council End that the contract is exempt from competitive bidding requirements pursuant to Vernon Municipal Code § 2.17.12 [A-10 & B-1]: Exemptions because this is a contract for a professional service and it is for an expenditure under $50,000. Health and Environmental Control Department 25. Approval to Schedule the 2015 Electronic Waste (E-Waste) Recycling Event. Recommendation: (1) Find that because the proposed one-day waste collection event at the fire station is an action taken to protect the environment and constitutes normal operations of the fire station, the activity is categorically exempt from the California Environmental Quality Act("CEQA"), pursuant to CEQA Guidelines sections 15308 (actions taken to protect the environment), 15323 (normal operations of public facilities) and 15061 (b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Approve scheduling the next City of Vernon E-Waste event for April 27, 2015 at Fire Station#1 at 3375 Fruitland Ave.,using the vendor Arion Global, Inc. Page 6 of 8 Regular City Council Meeting Agenda March 17, 2015 Human Resources Department 26. A Resolution of the City Council of the City of Vernon adopting an amended and restated citywide fringe benefits and salary resolution in accordance with government code section 20636(B)(1) and repealing all resolutions in conflict therewith. Recommendation: (1) Find the approval of the Resolution is exempt under the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Adopt the resolution, effective March 17, 2015, adopting an amended and restated Citywide Fringe Benefits and Salary resolution, to reflect the addition of Section 22 — Stand-By Policy. 27. Adopt City of Vernon Personnel Policy and Procedure,Dress Code Policy I-15, and Administrative Manual Policies, Taxation on City Vehicles Used by City Employees 1.1, City Owned Vehicle Authorization and Use Policy 1.2. Recommendation: (1) Find that approval of the proposed personnel and administrative policies and procedures are exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Adopt the Personnel Policy and Procedure, Dress Code Policy I-15; and Administrative Manual policies, Taxation on City Vehicles Used by City Employees 1.1 and City Owned Vehicle Authorization and Use Policy 1.2; and incorporate each into the Personnel Policies and Procedures Manual and the Citywide Administrative Manual respectively; and (3) Authorize the City Administrator and the Director of Human Resources to execute and distribute the above-referenced policies to all employees. Public Works, Water and Development Services Department 28. Approval to enter into the Subrecipient Agreement between the City of Vernon and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority for the purposes of the Proposition 84 Grant Program. Recommendation: (1) Find that approval of the Agreement proposed in this staff report is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment, and find that for the construction and installation of two (2)tree box filters in a transportation corridor are categorically exempt under the CEQA in accordance with Guidelines Section 15303, Class 3 because: (i)no significant physical changes will occur as a result of this approval; (ii)the project will consist of minor construction and connection to an existing facility(catch basin) to improve the water quality in the Los Angeles River, (iii)the project is an area where all public services and facilities are available to allow for maximum development permissible in the General Plan, Page 7 of 8 Regular City Council Meeting Agenda March 17, 2015 (iv)the project does not involve significant amounts of hazardous substances, and(v)the area is not in an environmentally sensitive area; and (2) Approve the Subrecipient Agreement between the City of Vernon("City") and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority("GWMA"), in substantially the same form as submitted herewith, and authorize the City Administrator to execute the Subrecipient Agreement on behalf of the City. ORAL REPORTS 29. City Administrator Reports—brief reports on activities and other brief announcements by the City Administrator and Department Heads. 30. City Council Reports—brief report on activities, announcements, or directives to staff. CLOSED SESSION 31. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (2) Government Code § 54957(b)(1) Titles: City Attorney and Deputy City Attorney ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 12th day of March 2015. By: Maria E. Ayala City Clerk Page 8 of 8 o v RECEIVED alb 6�e, s •�VECY 7%�� MAR 0 3 2015 C W\ STAFF REPORT CITY ADMINISTRATION HUMAN RESOURCES DEPARTMENT 22 DATE: March 17,2015 TO: Honorable Mayor and City Council 4 FROM: Teresa McAllister, Director of Human Resource RE: Service Pin Awards for February 2015 Recommendation City Council to present Service Pins to those employees hired in February. Background Submitted herewith lists the employees who are eligible to receive their service pins based on the number of service years with the City of Vernon. Fiscal Impact None. Lf) Lr) W N N N N N O O O O x (01, � � a\ N N N N O H > L O !;J c ~ O z r-4 Z .bo .M � V V w w CIS Ln NW A a w z w W O G N m N �I W U U W ct o _r- V R PRECEWED 2015 £LY,N�Jz li4 A 0 5 201.E MAR 1 2 C��YCI.ERKSOFF�CE STAFF REPORT CITY ADMINISTRATION FIRE DEPARTMENT DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Michael A. Wilson,Fire Chiefl RE: Lifesaving Recognition Award Presentation Recommended The Fire Department will present lifesaving recognition awards to Engineer Greg Bringhurst, Paramedic Thomas Egan, Firefighter James Espalin, Engineer Jeff James, Captain Daniel Kimes, Captain Michael Langer and Paramedic Manuel Vazquez for their professional actions that resulted in saving the life of a heart attack victim. Background On July 14, 2014 at 0713 hours, Engine 12 was dispatched to a heart attack incident involving an employee at CR Laurence on Vernon Avenue. One minute and 21 seconds later when the unit arrived to the scene, they were directed to a second floor office area in CR Laurence's building. Once there,they found a man in his 50s lying face-up on the floor in full cardiac arrest. Captain Kimes immediately assessed the individual's airway, breathing and pulse while Firefighter Espalin set up the Automated External Defibrillator (AED), and Engineer Bringhurst applied the AED defibrillator pads. Firefighter Espalin started the AED to evaluate the patient's heart rhythm while Captain Kimes began setting up the oxygen ventilator. The patient was found to have a shockable rhythm. At that point, they "cleared" so the patient could be shocked. The first shock restored his pulse for a few seconds, but his heart went back into ventricular fibrillation and they began CPR. Rescue 141 arrived on scene. HazMat 151 was requested to provide additional manpower. A second shock was issued with no change in the patient's rhythm. At that time, HazMat arrived on scene. Over the next 10 minutes, they continued CPR. A third shock was issued with no change. During the course, heart attack medications were administrated and CPR was continued. A fourth shock was issued and the patient gasped for air. He began breathing on his own and his heart resumed a regular rhythm. Rescue 141 transported the patient to White Memorial Hospital. By the time Vernon paramedics had re-stocked their unit, the patient was sitting up in his hospital bed and talking to his attending emergency room physicians. He was admitted at White Memorial Hospital, and following further treatment, he was released to continue his recovery at home. The department has trained hard for many years to deal with this exact kind of life-saving emergency. On this incident, there was more than 150 combined years of experience on thousands of calls. The fire department commends Engineer Bringhurst, Paramedic Egan, Firefighter Espalin, Engineer James, Captain Kimes, Captain Langer and Paramedic Vazquez for their outstanding work. Fiscal Impact None. F v�A RECEIVED 1,�C1.ER�SgFEI ��ELY,N�J�� MAR 10 2015 C STAFF REPORT CITY ADMINISTRATION FIRE DEPARTMENT r Of DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Michael A. Wilson,Fire Chief/ . RE: A Proclamation Declaring the Month of March 2015 as "American Red Cross Awareness Month" Recommendation It is recommended that the City Council proclaim the month of March 2015 as "American Red Cross Awareness Month" in celebration of the American Red Cross mission to prevent, prepare for, respond to and recover from emergencies. Background As one of the nation's premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. Since 1943, the President of the United States has proclaimed March as Red Cross Month. Red Cross Month is a month-long observance recognizing the American Red Cross as a true reflection of the humanitarian and volunteer spirt and call on Americans to make a donation, volunteer, take a class or give blood. In support of the American Red Cross mission, staff recommends that the City Council proclaim the month of March 2015 as "American Red Cross Awareness Month." r f M A PROCLAMATION OF THE CITY CO UNCIL OF THE CITY OF VERNON DECLARING THE MONTH OFIVIARCH2O15AS `AMERICAN RED CROSS AWARENESS MONTH" WHEREAS,American Bed Cross Month is a month-long observance recognising the American Red Cross(the `wed Cross')as a true reflection of the humanitarian and volunteer spirit and calls on Americans to make a donation, volunteer take a class or donate blood; and WHEREAS, the American Bed Cross Los Angeles Region uses this opportunity to educate communities about the services provided to the public each and every day;and WHEREAS, in 2014 the Bed Cross provided disaster relief assistance to 600 families and supported 2016 clients by providing shelter,food, emotional support and other necessities;and WHEREAS, in 2014nearly 125,473 individuals locally were trained in CPR,First Aid, aquatics, babysitting wilderness First Aid, and water safety courses;and WHEREAS, across Southern California the Bed Crossprovided 400,000 potentially lifesaving bloodproducts forpatients in need in 2014;and WHEREAS, 4,470 volunteers hepedprovide direct service to the community locally;and WHEREAS, the City of Vernon wishes to invite all residents and businesses within the City of Vernon to participate in American Red Cross Awareness Month to encourage individuals,families and businesses to prepare themselves for disasters by getting an emergency kit, making a plan, and being informed through preparedness education classes. N01Y, THEREFORE, THE CITY COUNCIL OF THE CITY OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND BUSINESSES HEREBY DECLARES THE MONTH OF MARCH 2O15 AS AMERICAN RED CROSS AWARENESS MONTH. THIS PROCLAMATION IS BEING PRESENTED TO THE AMERICAN RED CROSS AWARENESS MONTH BY THE HONORABLE MAYOR W. MICHAEL MCCORMICK FOR AND ON BEHALF OF THE CITY COUNCIL OF THE CITY OF VERNON THIS 17TIj DAY OF MARCH TWO THOUSAND AND FIFTEEN. CITY OF VERNON By: k" - W. MICHAEL MCCORMICK,Mayor qF veR RECEIVED MAR 11 2015 STAFF REPORT CITY ADMINISTRATION POLICE DEPARTMENT DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Daniel Calleros, Chief of Police (*1 RE: A PROCLAMATION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON DECLARING THE WEEK OF MARCH 23-27, 2015,AS "MULTIPLE SCLEROSIS AWARENESS WEEK". Recommendation It is recommended that the City Council proclaim the week of March 23-27, 2015, as Multiple Sclerosis Awareness Week in support of the National Multiple Sclerosis Society's efforts in mobilizing people and resources to drive research for a cure, and addressing the challenges of those affected by Multiple Sclerosis. Background Multiple Sclerosis ("MS") is an unpredictable and often disabling disease of the central nervous system that disrupts the flow of information between an individual's body and brain. Approximately 400,000 individuals have MS in the United States, and more than 2.3 million are affected worldwide. The National Multiple Sclerosis Society is a national, non-profit organization dedicated to enriching the quality of life for those affected by Multiple Sclerosis (MS), and provides programs and services to address the challenges faced by many individuals affected by MS. This proclamation by the Vernon City Council recognizes March 23-27, 2015, as Multiple Sclerosis Awareness Week and calls the observance to the attention of the Vernon community. Attachments: None 1�, r Ti I A PROCLAMATION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON DECLARING THE WEEK OF M4RCH23 27, 2015, AS MULTIPLE SCLEROSIS AWARENESS WEEK WHEREAS,Multiple Sclerosis (`MS') is a chronic, often disabling disease that attacks the central nervous gstem and damages or destroys the protective covering surrounding the nerves, leading to reduced communication between the brain and nerve pathways;and WHEREAS,MS can result in significant health impacts, including visual problems, he min fatigue, difficulty with balance and coordination, and various levels of impaired mobility;and WHEREAS, approximately 400,000 individuals have MS in the United States, and more than 2.3 million are affected worldwide;and W IEREAS, the National Multiple Sclerosis Society (the `YVIS Society') is a national, non-profit organisation dedicated to enriching the quality of life for those affected by MS;and WHEREAS, the MS Society provides vital programs and services to assist the MS community in learning about different treatment options, medical equipment distribution, cooling accessories for heat-sensitive individuals, and educational events and activities;and WHEREAS, the City of Vernon wishes to invite all residents and businesses within the City of Vernon to participate in Multiple Sclerosis Awareness WYleek to recogni.Ze, understand and support individuals whose lives are affected by MS. NO tiY, THEREFORE, THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND BUSINESSES, HEREBY DECLARES THE WEEK OF MARCH 23-27, 2015,AS MULTIPLE SCLEROSIS AWARENESS WEEK THIS PROCLAMATION IS BEING PRESENTED TO THE NATIONAL MULTIPLE SCLEROSIS SOCIETY BY THE HONORABLE MAYOR W MICHAEL MCCORMICK FOR AND ON BEHALF OF THE CITY CO UNCIL OF THE CITY OF VERNON THIS 17m DAY OF MARCH, TWO THO USAND AND FIFTEEN. CITY OF VERNON W MICHAEL MCCORMICK,Mayor .-cove RECEIVED MAR 1 MAR 10 2015 C1�C�E� STAFF REPORT CITY ADMINISTRATION FIRE DEPARTMENT DATE: March 17,2015 TO: Honorable Mayor and City Council FROM: Michael A. Wilson,Fire Chief , RE: Children's Hospital Los Angeles and the St. Baldrick's Foundation Event Presentation Recommendation It is recommended that the City Council: Allow a brief presentation during the March 17, 2015 City Council meeting by a representative of the Vernon Fire Department to discuss the upcoming blood drive and charity event scheduled to take place on March 24, 2015. Background On March 24, 2015, the Vernon Fire Department and Vernon Fireman's Association will host a joint charity event to benefit the Children's Hospital Los Angeles and the St. Baldrick's Foundation. The event will be held at Fire Station#1 located at 3375 Fruitland Avenue between 7:00 AM— 1:00 PM. Children's Hospital Los Angeles (CHLA) is a 501(c)(3) nonprofit hospital for pediatric care. CHLA has been named the best children's hospital on the West Coast and is among the top five in the nation for clinical excellence with its selection to the prestigious U.S. News & World Report Honor Roll. Many of their patients need blood transfusions to recover from surgery, provide immune support during cancer treatment, and help patients deal with life-threatening blood disorders. Half of the blood collected is donated through the 'on location' blood drives. The St. Baldrick's Foundation is a 501(c)(3) non-profit public charity. St. Baldrick's Foundation is a childhood cancer charity funding research to help find cures for children with cancer. The Foundation raises money for childhood cancer research primarily through head-shaving events. Since 2000, St. Baldrick's Foundation volunteers have organized nearly 4,200 head-shaving events and shaved over 190,500 heads,raising over $118 million for life-saving childhood cancer research. Fiscal Impact None. 1. o r '!•now 4305 Santa Fe Avenue ofernon Vernon,CA 90058 (323)583-8811 L��V�tY tMflV� NOTICE OF PUBLIC HEARING The City Council of the City of Vernon will conduct a public hearing, which you may attend. PLACE: Vernon City Hall City Council Chambers 4305 Santa Fe Avenue Vernon, CA 90058 DATE & Tuesday, March 17,2015 at 9:00 a.m. TIME: (or as soon thereafter as the matter can be heard) SUBJECT: Consider evidence to establish and implement a new natural gas rate schedule that will take effect on April 1, 2015 to collect funds needed to cover the cost of greenhouse gas emission allowances associated with the "cap-and-trade" program created by the California Air Resources Board ("CARB") REQUEST: All parties are invited to be present and to submit statements orally or in writing before or during the applicable public hearing REVIEW OF Subject documents are available for inspection by the public at THE FILE: Vernon City Hall, City Clerk Department. 4305 Santa Fe Avenue, Vernon, California 90058, Monday through Thursday, 7:00 a.m. to 5:30 p.m. and on the City's website at: 11ttp://"ww•.citrofvernon.orLZgovernment/public- meetin gsk,�/city-council PROPOSED Staff plans to recommend that the Vernon City Council detennine CEQA that the proposals will not have a significant effect on the environment and FINDING: are exempt from the California Environmental Quality Act (CEQA) If you desire to challenge the actions taken by the City Council or any portion thereof in court, you may be limited to raising only those issues you or someone else raised at the applicable hearing described in this notice or in written correspondence delivered to the City of Vernon during, or before,the hearing. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without further official notice of the public ing. Dated: Carlos Fandino, Jr.. Director o non Gas & Electric i pF V LL� N RECEIVED M� Ito r y,�e MAR 10 2O I V P/ 1`�y` vo sVf.GY INOV STAFF REPORT CITY ADMINISTRATION VERNON GAS & ELECTRIC DEPARTMENT DATE: March 17,2015 TO: Honorable Mayor and City Council FROM: Carlos R. Fandino,Jr., Director of Vernon Gas & Electric ��iIf RE; Establishment of Natural Gas Surcharge to Fund Participation in the California Air Resources Board ("CARB") Cap-and-Trade Allowance Program, for Gas distributed and supplied by the City within its boundaries Recommendation It is recommended that: 1. The City Council find that the approval requested in this staff report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and 2. The City Council conduct a public hearing and adopt a resolution approving, establishing and implementing a new natural gas rate schedule, "G-CARB," that will collect funds needed to cover the cost of greenhouse gas emission allowances associated with the "cap- and-trade"program created by the California Air Resources Board ("CARB"); and 3. The City Council find that the cost adjustment tariff as attached to the resolution be approved with an effective date of April 1, 2015. Background The Global Warming Solution Act of 2006, also known as Assembly Bill ("AB") 32, requires that California Greenhouse Gas ("GHG") emissions in 2020 be at the same levels as that of the year 1990, or an estimated 15% reduction compared to what emissions might otherwise have been in 2020. CARB was authorized to develop regulations to reach this goal, and the cap-and- trade program is one of several tools designed by CARB to do so. Under the terms of the CARB cap-and-trade program, an overall limit on GHG emissions from capped sectors of the state's economy was established and covered facilities subject to the cap are able to trade permits, or allowances, to emit GHGs up to the capped amount. 1 CARB's implementation of the cap-and-trade program started in November 2012. The program was designed to phase in covered entities' participation over three compliance periods. The first period (calendar years 2013 and 2014) included electric distribution companies. CARB has freely allocated allowances to Vernon for its electric utility. Vernon utilizes the proceeds from the sale of any allowances not used to meet its compliance obligation exclusively for the benefit of retail electric ratepayers, and consistent with the goals of AB32. The City's gas utility cap-and-trade compliance obligations are distinct from those made for the electric utility. For Vernon's electric system, the Council previously approved Resolution No. 2011-184, dated November 15, 2011, to implement a surcharge for the electric system. In 2015, as the second compliance period has begun, the scope of the cap-and-trade program has expanded such that natural gas suppliers have become covered entities with a compliance obligation based on retail gas sales and transportation. As was the case with the electric utility, Vernon has been given freely allocated allowances for the gas utility for the purpose of mitigating the cost impact of cap-and-trade to retail customers. The volume of allowances provided by CARB that are available to be used directly to meet compliance obligations is not enough to cover all of Vernon's gas utility GHG emissions for two reasons. The first reason is program design, and the second is because of load growth on the Vernon gas system over the past three years. Finally, proceeds from auction sales of any of Vernon's freely allocated allowances must be used for the benefit of retail gas ratepayers, may not be volumetrically refunded, and must be consistent with the goals of AB 32. This necessitates the implementation of an energy efficiency program for natural gas, which will be addressed in a separate request from this one for a CARB j Surcharge. i Resources Needed Implementation of this surcharge will require modification to Vernon's utility billing software that must be done by Vernon's outside vendor. The cost for the modifications will not be significant, and administration time of the surcharge, once in place, will be minimal. Customer Communication Because implementation of the surcharge will be significant to some larger customers, the gas department has strategically prioritized customers into three categories for proactive contact: 1) Customers that will receive a visit from staff explaining the surcharge, 2) Customers that will receive a phone call from staff explaining the surcharge, and 3) All customers will receive a letter of explanation. Customers are being told about the surcharge, and also informed that an incentive program will follow that will enable them to receive rebate money to help pay for gas efficiency measures. Rate Schedule G-CARB VG&E's proposed Schedule G-CARB is attached as Exhibit A to the resolution. The rate schedule shows a formula for the determination of the surcharge. Administratively, the intent is that the surcharge would be adjusted annually,but it can also be adjusted more often if needed to keep the account from getting too far out of balance. The overall design of the cap-and-trade i i I program will cause the surcharge to increase over the next several years. It is requested that this new rate schedule be effective April 1, 2015. Billing Presentation of Surcharge The surcharge is proposed to show on the billing statement below"Total Charges for Meter" and above "Vernon Utility User Tax." The surcharge will be labeled "CA Greenhouse Gas Surcharge." An example billing presentation is attached. Accounting A new natural gas "sub-department" has been named "5610 AB-32." This sub-department will track all revenue and expenditures associated with the cap-and-trade program, including a reasonable level of administrative and overhead costs, and future expenditures for natural gas rebates to Vernon's gas customers. Establishment of this sub-department will also enable ongoing monitoring of the surcharge fund balance for the purpose of adjusting the level of the surcharge. All AB-32 cap-and-trade activities in the natural gas department will be kept separate from similar activities in the electric department. Presently, the initial surcharge is estimated to be $0.025 per Therm. Based on current delivered gas prices (commodity and transportation) of approximately $0.50 per Therm, the surcharge represents about a five percent overall increase in cost. Fiscal Impact I i The net fiscal impact of the cap and trade program to the Gas Division, by design, will be zero. Revenue during the first year is estimated to be approximately $600,000. Of that amount, approximately half will be used to pay for purchased emission allowances, and half will be reserved for funding a natural gas rebate program. Some funds will also be used to cover administrative and overhead costs. Attachments: 1. Example gas bill i I CITY OF VERNON LIGHT&POWER DEPT.-CUSTOMER SERVICE DIVISION Regular Bill PREVIOUS BALANCE $23,0$0.00 4305 SR,N IA FE g BILLING ADJUSTMENTS $0.00 43 5 S N, CAFE AVE.AVE.IA 90058 BILLING DATE 01/07/2015 PAYMENTS AND PAYM.ADJ. $23,050.02CR BILLING NUMBER 2679321 DEPOSIT REFUNDS $0.00 ACCOUNT NUMBER 00006015 CYCLE 58 SPECIAL CHARGES $0.00 CUSTOMER NUMBER 00004863 BOOK NUMBER 01 CURRENT CHARGES $28,853.28 SERVICE ADDRESS 1946 E 46TH ST OUTAGE BLOCK# TOTAL AMOUNT DUE $28,853.28 Current Charges Due By: January 27, 2015 PLEASE ENTER AMOUNT PAID ROYAL PRINTEX INC CYAY1flf— kS)L L- L-J l TO GAS CUSTOMER GPrRg ATTN: BRIAN HUH 1� f1 V 1946 E 46TH ST VERNON CA 90068 0100004863000060152679321002885328201501277 PLEASE RETURN THIS PORTION WITH YOUR PAYMENT CITY OF VERNON K EP PHIS PORTION FOR YOUR RECORDS BILLING DATE 01/07/2015 PREVIOUS BALANCE $23,050.02 BILLING NUMBER 2679321 BILLING ADJUSTMENTS $0.00 ACCOUNT NUMBER 00006015 CYCLE 58 PAYMENTS AND PAYM.ADJ. $23,050.02CR CUSTOMER NUMBER 00004863 BOOK NUMBER 01 DEPOSIT REFUNDS $0.00 SERVICE ADDRESS 1946 E 46TH ST OUTAGE BLOCK# SPECAL CHARGES $0.00 Service Type Meter Read Date Read Date Days Previous Present Consumption BTU Conv Number From To Read Read Factor _ Gas 00811417 12/01/2014 01/01/2015 31 472729 477720 49910 1.03300 Regular Bill Transaction Description Usage Rate Charge Billing 23,050.02 Payment-Thank You 23,050.02CR Balance Forward 0.00 Monthly Service Charge 50.00 Rate Total Therms 51557 GS2-Gas G-2 Small Transportation Charge Tier 1 4187 0.17312 724.85 Commercial Smaller Transportation Charge Tier 2 47370 0.07735 3,664.07 Commodity Charge 51557 0.46500 23,974.01 Commodity Admin. Fee 51557 0.00300 154.67 Total Charges for Meter-00811417 28,567.60 Vernon Utility User Tax(1%) 285.68 Total Current Bill 28,853.28 Total Amount Due 28,853.28 Pago 1 COV-65M 3/06 RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON TO APPROVE, ESTABLISH AND IMPLEMENT A NATURAL GAS SURCHARGE TO FUND PARTICIPATION IN THE CALIFORNIA AIR RESOURCES BOARD ("CARB" ) CAP-AND- TRADE ALLOWANCE PROGRAM, FOR GAS DISTRIBUTED AND SUPPLIED BY THE CITY WITHIN ITS BOUNDARIES WHEREAS, in connection with the operation of the Vernon natural gas system, the City owns, operates and maintains a gas distribution system, which includes not only mains and appurtenances but also meters, laterals and other connection infrastructure; and WHEREAS, the California Air Resources Board ("CARB" ) has been authorized by California Assembly Bill 32 ("AB 32" ) to develop regulations, including the Cap-and-Trade Program to reduce California' s greenhouse gas . ("GHG" ) emissions to 1990 levels by 2020; and ; and WHEREAS, under the terms of the CARB cap-and-trade program, an overall limit on GHG emissions from capped sectors of the state' s economy was established and covered facilities subject to the cap are able to trade permits, or allowances, to emit GHGs up to the capped amount; and WHEREAS, by memorandum dated March 17 , 2015, the Director of Gas & Electric has recommended that the City Council approve, establish and implement a new natural gas rate schedule, Surcharge for Greenhouse Gas Emissions ("G-CARB" ) , " that will collect funds needed to cover the cost of greenhouse gas emission allowances associated with the "cap- and-trade" program created by CARB; and WHEREAS, the City Council of the City of Vernon desires to approve, establish and implement the new natural gas rate schedule, Surcharge for Greenhouse Gas Emissions ("G-CARB" ) , effective April 1, 2015; and WHEREAS, the City Council of the City of Vernon held a public hearing on March 17, 2015, to consider evidence to establish and implement a new natural gas rate schedule that will take effect on April 1, 2015 to collect funds needed to cover the cost of greenhouse gas emission allowances associated with the "cap-and-trade" program created by CARB; and WHEREAS, the City Council of the City of Vernon has heard and considered all evidence, both written and oral, presented in consideration of the proposed rate schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS : SECTION 1 : The City Council of the City of Vernon hereby i finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA) , in accordance with Section 15061 (b) (3) , the general rule j I that CEQA only applies to projects that may have an effect on the environment . SECTION 3 : Effective April 1, 2015, the City Council of the City of Vernon hereby approves the Surcharge for Greenhouse Gas i Emissions ( "G-CARB") natural gas rate schedule, a copy of which is attached hereto as Exhibit A. 2 - SECTION 4 : The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 17th day of March, 2015 . Name : Title: Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: i,nni-x Zay a Mo ssa, Deputy City Attorney I 3 - I STATE OF CALIFORNIA } ss COUNTY OF LOS ANGELES ) I, City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. J. was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, March 17, 2015, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of March, 2015, at Vernon, California. City Clerk / Deputy City Clerk (SEAL) i 4 - I EXHIBIT A i CITY OF VERNON NATURAL GAS DEPARTMENT Schedule G-CARB SURCHARGE FOR GREENHOUSE GAS EMISSIONS PURPOSE This surcharge is to cover costs associated with the cap-and-trade program implemented by the California Air Resources Board (GARB) for natural gas utilities in California beginning in the year 2015. This program is a result of Assembly Bill 32, "The California Global Warming Solutions Act of 2006." The purpose of the statewide cap-and-trade program is to reduce greenhouse gas emissions. APPLICABILITY This schedule applies to all City of Vernon gas utility customers, except any customer with greenhouse gas emissions large enough to require them to participate independently in the CARB cap-and-trade program. DETERMINATION OF SURCHARGE The surcharge shall be determined based on the formula shown below. CA Greenhouse Gas Surcharge = Cost of Greenhouse Gas Emission Allowances Purchased Total Therms Transported The Cost of Greenhouse Gas Emission Allowances Purchased will vary during each year. A i representative average cost may be used for the purpose of setting the surcharge. Total Therms Transported are Therms transported to Vernon customers that are either purchased commodity service or transportation-only service. Total Therms Transported shall not include Therms delivered to Vernon customers participating independently in the CARB cap-and-trade program. Cap-and-trade auction proceeds and limited use holding account emission allowance value shall be used for the benefit of retail ratepayers consistent with the goals of Assembly Bill 32. Accordingly, the volumetric surcharge shall not be reduced by the value of auction proceeds or by the value of limited use holding account emission allowances. Page 1 of 2 I City of Vernon Council Resolution 2015-XX effective April 1,2015 A Surcharge Fund Balancing Account shall be established to track all revenue and expenditures associated the Vernon's participation in the cap-and-trade program. The Surcharge Fund Balance Account may be positive or negative. True up of the Fund Balance shall be achieved by adjusting the surcharge slightly from time to time, and shall be done in a manner that avoids spikes in the surcharge. i I i i i I Page 2 of 2 City of Vernon Council Resolution 2015-XX effective April 1,2015 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, FEBRUARY 17, 2015, IN THE COUNCIL CHAMBER OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: McCormick, Davis, Maisano, Martinez MEMBERS ABSENT: None The meeting was called to order at 9:00 a.m. by Mayor McCormick,who also led the flag salute. CHANGES TO THE AGENDA Mayor McCormick announced that there are no changes to the agenda. PUBLIC COMMENT Mayor McCormick announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation. No public comment provided. PRESENTATIONS 1. Personnel Matters - Service Pin Awards. January 2015 Anniversary Employee Name Job Title Years 1. Jerry Winegar Police Lieutenant 25 2. Donald Vanover Police Officer 20 3. Belinda Arellano Police Dispatcher 15 �4. Shirley Salas Business License Clerk 20 Director of Human Resources Teresa McAllister reported on Police Lieutenant Jerry Winegar's years' of service. Mr. Winegar was in attendance and was presented with a service pin by Mayor McCormick. Employees Arellano, Salas, and Vanover were recognized but were not in attendance. 2. Presentation by John Van de Kamp of his January 31, 2015, Independent Reform Monitor Report. Independent Reform Monitor John Van de Kamp reported on his January 31, 2015 report. At the conclusion, Van de Kamp asked the Council to state their priorities for the City for the next six (6)months, and/or whether there are any other issues that were missed in his report. Councilmember Maisano responded that the City needs to continue its course in bond refinancing efforts; balancing the budget; and being patient with how employee increases are handled, noting that economic stability could change. Maisano emphasized the importance of infrastructure funding and the importance of managing utility costs to customers. The City should continue on the same course. Mayor McCormick responded that the City's budget and finances are a priority; he stated that the City needs to continue to attract and retain businesses in Vernon. Regular City Council Meeting Minutes February 17, 2015 Mayor Pro-Tem Davis noted the importance of welcoming new residents, as Vernon's population will double; and as renewable energy requirements are set to increase, determine how other utilities will mitigate the costs. He is in agreement with Van de Kamp on the need to advertise and attract new businesses to Vernon. Davis reported on the City's past efforts to attract new businesses. Councilmember Martinez is in agreement with Council's previous statements, and looks forward to the City continuing on the same path. Van de Kamp advised that the City has quality staff, and that the City is functioning more cohesively than in the past. The City should continue to work on and address its current issues. PUBLIC HEARINGS 3. Public Comment on the City's intent to vacate a portion of Ayers Avenue south of Bandini Boulevard and adoption of a Negative Declaration. Resolution No. 2015-07-A Resolution of the City Council of the City of Vernon vacating a portion of Ayers Avenue south of Bandini Boulevard and adopting a negative declaration pursuant to the California Environmental Quality Act. Recommendation: (1) Adopt the resolution vacating a portion of Ayers Avenue south of Bandini Boulevard and adopting a negative declaration pursuant to the California Environmental Quality Act, which Authorizes the sale of Ayers Avenue; and (2) Authorize the City Administrator to execute a quitclaim deed, on behalf of the City, remising, releasing and quitclaiming any interest and claim by the City of Vernon in the property. Director of Public Works, Water and Development Services Kevin Wilson reported and explained the proposed vacation. At 9:44 a.m., Mayor McCormick opened the public hearing for public comment. With no response, at 9:44 a.m. the public hearing was closed. It was moved by Davis and seconded by Maisano to approve Resolution No. 2015-07. Motion carried, 4-0. CONSENT CALENDAR It was moved by Maisano and seconded by Martinez to approve all matters listed under the Consent Calendar under one motion. Motion carried, 4-0. Claims Against the City—Received and Filed 4. None Minutes—To be Received and Filed 5. Minutes of the Regular City Council Meeting held February 3, 2015. Warrant Registers 6. Ratification of the following City Warrant Registers to record the following voided checks: a. City Warrant Register No. 1409 to record voided Check No. 345342 in the amount of$15.00; and b. City Warrant Register No. 1416 to record voided Check No. 346283 in the amount of$90.00; and Page 2 of 8 Regular City Council Meeting Minutes February 17, 2015 c. City Warrant Register No. 1416 to record voided Check No. 346272 in the amount of$997.53. 7. Ratification of Light and Power Warrant Register No. 378, to record voided Check No. 511117 in the amount of$150.75. 8. Approval of City Payroll Warrant Register No. 704, totaling $2,711,985.09,which covers the period of January 1, through January 31, 2015, and consists of the following: a. Ratification of direct deposits, checks and taxes totaling $1,961,783.17; and b. Checks and electronic fund transfers totaling $750,201.92. 9. Approval of City Warrant Register No. 1418, totaling $1,026,142.74, which covers the period of January 27, through February 9, 2015, and consists of the following: a. Ratification of wire transfers totaling $476,053.30; and b. Ratification of the issuance of early checks totaling $384,694.32; and c. Authorization to issue pending checks totaling $165,395.12. 10. Approval of Light & Power Warrant Register No. 383, totaling $3,218,635.17, which covers the period of January 27, through February 9, 2015, and consists of the following: a. Ratification of wire transfers totaling $3,207,481.72; and b. Ratification of the issuance of early checks totaling $11,031.45; and c. Authorization to issue pending checks totaling $122.00. 11. Approval of Gas Warrant Register No. 171, totaling $1,936,405.48,which covers the period of January 27, through February 9, 2015, and consists of the following: a. Ratification of wire transfers totaling $1,901,370.93; and b. Ratification of the issuance of early checks totaling $4,820.99; and c. Authorization to issue pending checks totaling $30,213.56. City Administration Department 12. A Proclamation of the Mayor and the City Council of the City of Vernon commending and honoring Giovanni Chaidez for his service and support of his community. 13. Council Conference Attendance Report to the 2015 Independent Cities Association Winter Seminar. City Attorney Department 14. Request to Approve an Amendment No. 1 to the Attorney Services Agreement with Lewis Brisbois Bisgaard & Smith LLP regarding Civil Litigation Legal Services. Recommendation: (1) Find that the approval of the amendment proposed in this staff report is exempt under the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule is that CEQA only applies to activities that may have an effect on the environment; and (2) Approve Amendment No. 1 to the Attorney Services Agreement with Lewis Brisbois Bisgaard & Smith LLP, in substantially the same form as submitted with the staff report, for an additional one year period for an amount not-to-exceed $50,000.00, to provide civil litigation legal services on an as needed, on-call basis. Page 3 of 8 Regular City Council Meeting Minutes February 17, 2015 Fire Department 15. Activity Report for the period of January 1 through January 15, 2015, to be received and filed. Police Department 16. Activity Log and Statistical Summary of Arrests and Activities for the period of January 16, through January 31, 2015, to be received and filed. Public Works,Water and Development Services Department 17. Building Department Report for the month of January 2015, to be received and filed. 18. Acceptance of Work of Ramona Inc. Company regarding Contract No. CS-0421 — 55th Street Storm Drain Improvements Project. Recommendation: (1) Affirm that accepting the work of Ramona Inc. Company, for the 55th Street Storm Drain Improvements Project, Contract No. CS-0421, is categorically exempt under the California Environmental Quality Act("CEQA") in accordance with CEQA Guidelines Section 15303,New Construction or Conversion of Small Structures, part(d),because the project is merely to construct a new storm drain system that would result in no permanent effects on the environment; and (2) Accept the work of Ramona Inc. Company, as part of the 55th Street Storm Drain Improvements Project, Contract No. CS-0421. NEW BUSINESS Fire Department 19. Approval of a Notice Inviting Bids for a Fire Department Training Facility Contractor. Recommendation: (1) Find that approval of the proposed Notice Inviting Bids is exempt under the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment and the City is only taking an administrative action to approve the Notice Inviting Bids; and (2) Approve the Notice Inviting Bids for a Fire Department Training Facility Contractor, in substantially the same form as submitted with the staff report. Fire Chief Michael Wilson conducted the oral report. It was moved by Maisano and seconded by Martinez to approve the Notice Inviting Bids for a Fire Department Training Facility Contractor. Motion carried, 4-0. Human Resources Department 20. Resolution No. 2015-08 -A Resolution of the City Council of the City of Vernon authorizing the City to obtain state and federal summary criminal history information for employment,licensing or certification purposes. Recommendation: (1) Find that approval of the proposed resolution is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and Page 4 of 8 Regular City Council Meeting Minutes February 17, 2015 (2) Adopt the resolution authorizing the City of Vernon to obtain State and Federal Summary Criminal History information for employment, licensing, or certification purposes. Director of Human Resources Teresa McAllister reported on the proposed and advised that the policy will be presented at an upcoming Council meeting. It was moved by Maisano and seconded by Davis to approve Resolution No. 2015-08. Motion carried, 4-0. Police Department 21. Approval of an Interagency Memorandum of Agreement for Mental Evaluation Unit Partnership between the Los Angeles County and the Cities in the Southeast Region. Recommendation: (1) Find that the approval of the proposed Interagency Memorandum of Agreement ("MOA") is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b) (3), the general rule is that CEQA only applies to projects that may have an effect on the environment; and (2) Approve the MOA with the Los Angeles Department of Mental Health, in substantially the same form as submitted with the staff report, and authorize the Mayor to execute the MOA on behalf of the City, for the purpose of forming a mental health evaluation unit in the Southeast region that will assist law enforcement agencies with providing mental health-related clinical services to members of the public during field situations. Police Chief Daniel Calleros provided the oral report on the proposed MOA. Independent Reform Monitor John Van de Kamp requested further explanation and examples on the proposed. In response, Calleros explained the services and resources that will be available and provided. Van de Kamp is in support of the program. In response to Mayor Pro-Tem Davis, Calleros advised that the Vernon Police Department will not need to increase its staff as a result of this program. It was moved by Davis and seconded by Martinez to approve the Interagency Memorandum of Agreement for Mental Evaluation Unit Partnership with Los Angeles County and Cities in the Southeast Region. Motion carried, 4-0. Public Works,Water and Development Services Department 22. Authorization to Accept Electrical Easement at 3480 26th Street. Recommendation: (1) Find that the acceptance of the proposed Electrical Easement is categorically exempt under the California Environmental Quality Act("CEQA") in accordance with CEQA Guidelines Section 15061(b) (3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Accept the Electrical Easement, in substantially the same form as attached to the staff report, and authorize the Mayor to execute said document. Director of Public Works, Water, and Development Services Kevin Wilson reported on the easement. In response to Mayor Pro-Tern Davis, Wilson advised that the easement is specific to the referenced building location. Page 5 of 8 Regular City Council Meeting Minutes February 17, 2015 It was moved by Maisano and seconded by Martinez to authorize and accept the Electrical Easement at 3480 26th Street. Motion carried, 4-0. OLD BUSINESS 23. City Council Determination in the Grievance Appeal Process Regarding the City of Vernon Firemen's Association Grievance of Article, Three, Section 7 of the 2012-2014 MOU—Merit Step Advancement. Recommendation: (1) Find that the staff report outlining the background of and staff s recommendation to deny a grievance filed by the City of Vernon Firemen's Association("VFA") is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Deny the grievance filed on behalf of the Vernon Firemen's Association, and all represented VFA employees alleging breach of merit salary step provision in applicable 2012-2014 Memorandum of Understanding between the VFA and the City. Mayor McCormick announced that this item had been deferred from the January 20, 2015, City Council meeting. Director of Human Resources Teresa McAllister confirmed that staff had no additional comments to report. Mayor McCormick inquired whether the Vernon Firemen's Association ("VFA") had any additional comments. There were no comments from VFA. It was moved by Davis and seconded by Maisano to approve staff s recommendation and deny the grievance filed on behalf of the Vernon Firemen's Association alleging breach of merit salary step provisions in applicable 2012-2014 Memorandum of Understanding. Motion carried, 4-0. ORAL REPORTS 24. City Administrator Reports—brief reports on activities and other brief announcements by the City Administrator and Department Heads. 25. City Council Reports—brief report on activities, announcements, or directives to staff. Police Chief Daniel Calleros reported on two recent incidents in the City, including the recovery of a stolen vehicle due to the City's Automatic License Plate Reader System. Police Captain Michael Gillman reported on vandalism incidents. Mayor McCormick reported on vandalism observed in the City. Fire Chief Michael Wilson provided an update on the recruitment process for the firefighter position. Wilson additionally reported on the Department's upcoming EMS compliance audit, the auctioning of surplus items,upcoming CERTs training, upcoming blood drive and St. Baldrick's event. Wilson reported on the department's response to recent incidents. Director of Public Works, Water and Development Services Kevin Wilson announced and reported on a second public workshop concerning proposed zoning ordinance amendments held February 5, 2015. Staff intends to present the proposed amendments to the City Council at the March 17, 2015, meeting. Wilson also provided a report on a recent large water main rupture that occurred on 37th Street on February 10, 2015. In response to Mayor Pro-Tern Davis' inquiries, Wilson provided information on the water loss, confirmed that there was no chemical contamination, and explained the department's water flow control. In further response, Wilson advised that the cause is unknown. Page 6 of 8 Regular City Council Meeting Minutes February 17, 2015 Director of Gas and Electric Carlos Fandino reported on three power outages and noted that many are a result of the City's aging infrastructure. Fandino also reported on the introduction of SB350 by President Pro-Tem of the California State Senate Kevin De Leon which proposes to increase renewable energy standards, he advised that he will provide updates to the Council as information becomes available. Finance Director William Fox provided an update on the bond refinancing, and reported on the City's budget process for fiscal year 2015-2016. Director of Health and Environmental Control Leonard Grossberg reported on the posting of health alerts on the department's webpage on the City's website. Grossberg announced the Green Vernon Commission meeting scheduled to be held on March 18, 2015, at 3:30 p.m., and noted that the Commission will be discussing AQMD's proposed Rule 415. Director of Human Resources Teresa McAllister announced that Human Resources Department ("HR")has moved into their new HIPAA compliant offices. McAllister reported on HR staff s attendance to various trainings. Economic Development Manager and Successor Agency Staff Alex Kung reported on the League of California Cities' webinar regarding the Governor's budget proposal that would impact former Redevelopment Agencies. Kung announced that the next Oversight Board to the Successor Agency meeting is scheduled to be held on April 2, 2015, at 4:00 p.m. Kung additionally reported that the Vernon Business and Industry Commission held its first meeting on February 12, 2015. The Commission set a quarterly regular meeting schedule on the second Thursday at 9:00 a.m. during the months of February, May, August, and November. City Administrator Mark Whitworth introduced new City Clerk Maria E. Ayala. City Clerk Maria E. Ayala announced that this day is Vernon's Special Election. Ayala reported on the canvassing of the election. Whitworth reported on the importance of Independent Reform Monitor John Van de Kamp's reports and thanked him for his efforts. Whitworth further reported on the Vernon Business and Industry Commission's first meeting. Whitworth reported on attendance and discussions at the Independent Cities Association Winter Seminar. Whitworth also reported on the Vernon Chamber of Commerce's working group regarding proposed AQMD Rule 415. Whitworth announced the Vernon CommUNITY Fund Grant Committee meeting on February 18, 2015, at 10:00 a.m. and that the lottery for the Vernon Village Park Apartment housing would be conducted on March 3, 2015 at 6:00 p.m. CLOSED SESSION At 10:31 a.m. the City Council entered into closed session to discuss the following agendized item. 26. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Case: Daniel Onopa vs. City of Vernon Workers Compensation Appeals Board Claim No. 12002824 At 10:38 a.m., the City Council exited closed session. City Attorney Hema Patel announced that there is no reportable action. Page 7 of 8 Regular City Council Meeting Minutes February 17, 2015 With no further business, Mayor McCormick adjourned the meeting at 10:38 a.m. W. Michael McCormick Mayor ATTEST: Maria E. Ayala City Clerk Page 8 of 8 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, MARCH 3, 2015, IN THE COUNCIL CHAMBER OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: McCormick, Davis, Maisano, Martinez, and Ybarra MEMBERS ABSENT: None The meeting was called to order at 9:00 a.m. by Mayor McCormick. Mayor McCormick introduced Noe Saucedo, a high school sophomore from Bishop Mora Salesian High School, who led the flag salute. CHANGES TO THE AGENDA Mayor McCormick announced that there are no changes to the agenda. PUBLIC COMMENT Mayor McCormick announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation. No public comment provided. ELECTION MATTERS 1. Resolution No. 2015-09—A Resolution of the City Council of the City of Vernon, California, reciting the fact of the Special Municipal Election held on February 17, 2015, declaring the results and such other matters as provided by law. Recommendation: (1) Find that approval of the Resolution is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment as this is merely an administrative item; and (2) Adopt the attached resolution declaring the results of the Special Municipal Election held February 17, 2015, declaring that Melissa Ybarra is elected to the office of member of the City Council; and (3) Authorize the City Clerk to deliver the Certificate of Election and administer the Oath of Office to Melissa Ybarra. City C1crk Maria Ayala briefly reported on the February 17, 2015, Special Municipal Election. It was moved by Maisano and seconded by Davis to Approve Resolution No. 2015-09. Motion carried, 4-0. 2. Oath (Affirmation) of Office. City Clerk Maria Ayala presented the Certificate of Election to Councilmember Ybarra and administered her Oath of Office. Councilmember Ybarra took a moment to say a few words in accepting her newly elected position and thanking those that supported her, and looking forward to working with the City and the business community to keep Vernon growing stronger and transparent. PRESENTATIONS 3. Presentation by the Police Chief on Part 1 Crime and Arrest Statistics for the period of 2010-2014. Regular City Council Meeting Minutes March 3, 2015 Police Chief Daniel Calleros provided a brief PowerPoint presentation on the overall crime in the area for the provided time period. Indicating that the crime level in the City has been maintained in comparison to neighboring areas. Mayor Pro-Tem Davis asked if there were plans to improve police response time. Chief Calleros responded that the department is in the process of hiring additional officers. Independent Reform Monitor John Van de Kamp inquired from the Chief as to the impact on the City by Proposition 47. Chief Calleros responded that although there has been a very small spike in repeat offenders, it is not significant. CONSENT CALENDAR It was moved by Davis and seconded by Martinez to approve all matters listed under the Consent Calendar under one motion. Motion carried, 5-0. Claims Against the City—Received and Filed 4. None Warrant Registers 5. Approval of City Warrant Register No. 1419, totaling $1,656,237.00, which covers the period of February 10, through February 23, 2015, and consists of the following: a. Ratification of wire transfers totaling $1,368,751.46; and b. Ratification of the issuance of early checks totaling $84,204.07; and c. Authorization to issue pending checks totaling $203,281.47. 6. Approval of Light & Power Warrant Register No. 384, totaling $4,780,070.16, which covers the period of February 10, through February 23, 2015, and consists of the following: a. Ratification of wire transfers totaling $4,653,874.79; and b. Ratification of the issuance of early checks totaling $26,983.60; and c. Authorization to issue pending checks totaling $99,211.77. 7. Approval of Gas Warrant Register No. 172, totaling $16,848.66,which covers the period of February 10, through February 23, 2015, and consists of the following: a. Ratification of the issuance of early checks totaling $5,505.99; and b. Authorization to issue pending checks totaling $11,342.67. City Administration Department 8. Authorization to enter into a lease agreement, for approximately four months, for a section of the city yard located at 2221 55th Street,Vernon,with NRC Environmental Services Inc. Recommendation: (1) It is recommended that the City Council find that approval of the proposed parking lot lease agreement between the City of Vernon and NRC Environmental Services Inc. (NRC), is exempt under the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) It is recommended that the City Council authorize the City Administrator to enter into a lot lease agreement, for approximately four months, located at 2221 55th Street, Vernon, to NRC at the determined market rate rent. The lease shall automatically, without further action by either parry, become a month to month Page 2 of 8 Regular City Council Meeting Minutes March 3, 2015 lease that may be terminated by either party upon thirty(30) days' prior written notice to the other, with or without cause, and without penalty or termination fee. Fire Department 9. Activity Report for the period of January 16 through January 31, 2015, to be received and filed. 10. Activity Report for the period of February 1 through February 15, 2015, to be received and filed. Health and Environmental Control Department 11. January 2015 Monthly Report, to be received and filed. Police Department 12. Activity Log and Statistical Summary of Arrests and Activities for the period of February 1 through February 15, 2015, to be received and filed. NEW BUSINESS City Administration Department 13. Acceptance of Mayor McCormick's resignation from the Vernon Housing Commission and reassignment of Council Member Elect, Melissa Ybarra, to the Vernon Housing Commission Resident(City Councilmember) Seat for the term ending August 10, 2017. Recommendation: (1) Find that the recommended actions are exempt from the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Accept Mayor McCormick's resignation from the Resident(City Council member) seat on the Vernon Housing Commission, effective March 3, 2015; and (3) Reassign Council Member Elect Melissa Ybarra to the Resident(City Council member) seat on the Vernon Housing Commission, effective March 3, 2015, thereby creating a vacant Resident(non-City Councilmember) seat. Mayor McCormick announced his resignation from the Vernon Housing Commission, with his resignation Councilmember Ybarra, currently seated on the Commission, will transition into the Resident(Councilmember) seat. A new member will be appointed to fill the vacancy at a future meeting. Deputy City Administrator Kristen Enomoto reported that the City still has applications on file from those interested in serving on the Commission. It was moved by Davis and seconded by Martinez to accept Mayor McCormick's resignation from the Vernon Housing Commission and reassign Council member Ybarra to the Resident (City Council member) seat. Motion carried, 5-0. City Attorney Department 14. Resolution No. 2015-10—A Resolution of the City Council of the City of Vernon approving the notice inviting bids, bid form and project specifications, instructions to bidders and specifications and contract. Recommendation: (1) Find that approval of the forms of documents is exempt under the California Environmental Quality Act("CEQA"), in accordance with Section 15061(b)(3), Page 3 of 8 Regular City Council Meeting Minutes March 3, 2015 the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Adopt the resolution approving the general form of bid specifications and competitive bidding documents under the Competitive Bidding and Purchasing Ordinance. City Attorney Hema Patel introduced the item. These forms are in adherence to the purchasing ordinance that was passed by Council in the past. Independent Reform Monitor John Van de Kamp inquired from Ms. Patel on how these forms were developed. Ms. Patel responded that her office worked with various departments throughout the City, with the Public Works Department taking a lead on the preference of the formatting of the documents and the Legal Department reviewing for legal compliance and comparison to other cities' similar documents. It was moved by Maisano and seconded by Martinez to approve Resolution No. 2015-10. Motion carried, 5-0. Fire Department 15. Resolution No. 2015-11 —A Resolution of the City Council of the City of Vernon approving and authorizing the City's participation in the 2014 Urban Areas Security Initiative Grant Program, approving and authorizing the execution of an agreement by and between the City of Vernon and the City of Los Angeles, and authorizing the execution of documents necessary to obtain the grant. Recommendation: (1) Find that approval of the proposed agreement is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Adopt the resolution approving and authorizing the City's participation in the 2014 Urban Areas Security Initiative Grant Program, approving and authorizing the execution of an agreement by and between the City of Vernon and the City of Los Angeles, and authorizing the execution of documents necessary to obtain the grant. The City of Los Angeles has approved and awarded 2014 UASI grant funds in the amount of$898,507.00 to the City of Vernon's Fire and Police Departments. Battalion Chief Dave Kimes introduced the item. It was moved by Maisano and seconded by Davis to approve Resolution No. 2015-11. Motion carried, 5-0. Gas and Electric Department 16. Element Markets Renewable Energy,LLC Amendment, Security Agreements, and Waiver of the Replacement Energy Supplier's signature to the Security Agreement. Recommendation: (1) Find that approval of the proposed services agreement is exempt under the California Environmental Quality Act("CEQA") in accordance with Section 15301(b), the general rule that CEQA only applies to projects that may have an effect on the environment; and (2) Authorize the Director of Gas and Electric to execute the following in substantially the same form as attached to the staff report: a. The March 3, 2015, Letter Agreement submitted by Element Markets Renewable Energy, LLC ("Element"); and b. The attached Amendment No. 1 to the Amended and Restated Biomethane Transaction Confirmations; and Page 4 of 8 Regular City Council Meeting Minutes March 3, 2015 c. The Security Agreements. Director of Gas and Electric Carlos Fandino provided the oral report on the proposed recommendation. It was moved by Maisano and seconded by Martinez to authorize the Director of Gas and Electric to execute the actions Re. Element Markets Renewable Energy, LLC Amendment, Security Agreements, and Waiver of the Replacement Energy Supplier's signature to the Security Agreement. Motion carried, 5-0. 17. Approve the Issuance of a Notice Inviting Bids for the Procurement and Installation of Allison Turbine Control System Upgrade. Recommendation: (1) Find that approval of the proposed issuance of a Notice Inviting Bid is exempt under the California Environmental Quality Act ("CEQA") in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment,because the system upgrade referenced in the staff report merely augments the existing control system and improves efficiency and reliability of energy produced in Vernon; and (2) Approve the issuance of a Notice Inviting Bids entitled"Turnkey Design, Equipment, Fabrication, Testing, Operational and Ready-in-Service Control System Upgrade for Two Existing Aero-Derivative Gas Turbines Used for Power Generation" in substantially the same form as attached to the staff report. Staff estimates that the total purchase price will be between $400,000 and $500,000, as the exact price will not be determined until the bids have been received and reviewed. Director of Gas and Electric Carlos Fandino provided the oral report and explained the process involved, and responded to questions from Council. It was moved by Davis and seconded by Maisano to approve the issuance of Notice Inviting Bids for the procurement and installation of Allison Turbine control System Upgrade. Motion carried, 5-0. 18. Approval of a Services Agreement with Power Engineers,Inc. (PEI) for the Grounding Study for Eight Distribution Stations, Switching Stations and Customer Substations. Recommendation: (1) Find that approval of the proposed services agreement is exempt under the California Environmental Quality Act ("CEQA") in accordance with Section 15302(C), because the proposed contract consists of the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity; and (2) Approve the services agreement, in substantially the same form as submitted with the staff report, with Power Engineers, Inc. (PEI) for the Substation Grounding Study for eight electric distribution substations for an amount not-to-exceed $142,251 and authorize the City Administrator to execute the services agreement on behalf of the City. Director of Gas and Electric Carlos Fandino explained the process involved and responded to questions by Council regarding the upgrades on the grounding. It was moved by Davis and seconded by Martinez to approve the service agreement with Power Engineers, Inc. Motion carried, 5-0. Public Works,Water and Development Services Department Page 5 of 8 Regular City Council Meeting Minutes March 3, 2015 19. Approval of a Program Supplement No. M002 Rev. 2 to Administering Agency- State Agreement with Caltrans for Federal-Aid Project No. 07-5139, the Atlantic Blvd. Bridge Rehabilitation and Widening Project. Recommendation: (1) Find that the work associated with the proposed agreement is within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act("CEQA") in accordance with Section 15063; and (2) Approve the Program Supplement No. M002 Rev. 2 to Administering Agency- State Agreement(the "Agreement") for Federal-Aid Project No. 07-5139, the Atlantic Blvd. Bridge Rehabilitation and Widening Project(the "Project"), Federal Project No. DBPL02-5139(010),with Caltrans, in substantially the same form as submitted with the staff report, to provide $1,163,018.61 in federal funds for the engineering design, right way acquisition support and coordination services as described below, and authorize the Mayor and City Clerk to execute the agreement on behalf of the City. Director of Public Works, Water and Development Services Kevin Wilson presented on the recommendation. Mr. Wilson responded to questions from the Council regarding the actual widening; and to questions from John Van de Kamp on the impact the bridge would have on traffic. It was moved by Davis and seconded by Maisano to approve the Program Supplement No. M002 Rev. 2 to Administering Agency-State Agreement with Caltrans for Federal-Aid Project No. 07- 5139. Motion carried, 5-0. 20. Approval to Advertise a Notice Inviting Bids for Citywide Traffic Signal Maintenance Contract No. CS-0541. Recommendation: (1) Find the approval of the notice inviting bids is categorically exempt under the California Environmental Quality Act("CEQA") in accordance with CEQA Guidelines Section 15301, Existing Facilities Class 1, maintenance, because this project only consists of maintenance and repair of the City's traffic signals; and (2) Approve and authorize the advertisement of a Notice Inviting Bids for Citywide Traffic Signal Maintenance, Contract No. CS-0541, in substantially the same form as submitted with the staff report. Director of Public Works, Water and Development Services Kevin Wilson presented on the recommendation. It was moved by Maisano and seconded by Martinez to authorize advertisement of a Notice of Inviting Bids for Contract No. CS-0541. Motion carried, 5-0. ORAL REPORTS 21. City Administrator Reports—brief reports on activities and other brief announcements by the City Administrator and Department Heads. Police Chief Daniel Calleros reported on recent incidents in the City including: a grand theft investigation; and an update on a recent fatal traffic collision. Chief Calleros also introduced newly hired Police Dispatcher, Jessica Davis. Police Captain Michael Gillman had no current reports on graffiti or vandalism. Battalion Chief Dave Kimes reported on a recent fire in a furniture manufacturer; and, the fire department is currently undergoing "Green Cell Training". Page 6 of 8 Regular City Council Meeting Minutes March 3, 2015 Director of Public Works, Water and Development Services Kevin Wilson provided an update on the following: City Hall remodeling project; construction and demolition throughout the City; and an update on the Meta Housing Project. Director of Gas and Electric Carlos Fandino provided updates and/or reports on: traveling to Washington DC to meet with Senator Boxer and Congresswoman Roybal-Allard to discuss various legislative issues; recent outages in the City; on Senator DeLeon's SB350; enforcement on non-compliance for RPS; participation in the first CARB auction for compliance period; item being brought forward to the next Council meeting that will have an impact on the City's gas customers. Finance Director William Fox provided updates on the following: budget planning process for next fiscal year; and the City's bonding project. Director of Health and Environmental Control Department Leonard Grossberg reported on collecting documents and insurance information for the next e-waste event to bring to the next City Council meeting for consideration. Director of Human Resources Teresa McAllister reported on the following: professional development and succession training a supervisor and manager training will be provided; general update on the recent joint labor management meeting with the Teamsters; upcoming employee informational meeting on March 11; HR staff attended the recent Labor Relations Council Update session. Economic Development Manager and Successor Agency Staff Alex Kung, provided an update on the Governor's trailer bill to the state budget impacting that could impact the redevelopment agency. Mr. Kung also reported that the City received a WARN Act from V&L Produce, as this company will be closing and having significant layoffs. Senior Advisor to the City Administrator Fred MacFarlane provided an update on the Vernon CommUNITY Fund Grant (ceremonial) check presentations scheduled for March 13; and reported on a tentative event being planned to welcome residents into the new housing project, with more information to come on this event. City Administrator Mark Whitworth reported that six new grants (Docket II) were awarded at the February 18 Vernon CommUNITY Fund Grant Committee Meeting. Mr. Whitworth also provided a brief update on: potential agenda items for the upcoming Vernon Housing Commission meeting; Vernon Chamber of Commerce event on March 5 at 7:30 a.m., Networking Breakfast; Police Officer and Firefighter of the Year Awards will be conducted at Steven's Steakhouse on March 5 at 11:30 a.m.; update on recent AQMD Meetings; received a note from Congresswoman Roybal-Allard on her new appointment to the Homeland Security Commission for the United States; and announced that the Meta Housing Project lottery will be conducted at 6 p.m. tonight. City Administrator and Department Heads congratulated new Councilmember Ybarra. 22. City Council Reports—brief report on activities, announcements, or directives to staff. Mayor Pro-Tem Davis, Councilmember Martinez, and Councilmember Maisano each congratulated Councilmember Ybarra on her new appointment. CLOSED SESSION At 10:27 a.m. the City Council entered into closed session to discuss the following agendized items. 23. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (2) Government Code § 54957(b)(1) Page 7 of 8 Regular City Council Meeting Minutes March 3, 2015 Titles: City Attorney and Deputy City Attorney 24. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (6) Government Code Section 54956.9(d)(1) (a) Jurupa Avenue Limited Partnership v. City of Vernon, et al. Los Angeles Superior Court Case No. BC516913 (b) Mirage Bottling Group, Inc. (U.S. Bankruptcy Court, Central District of California Case Nos. 2:12-bk-35770-ER; 2:14-ap-01806-ER. (c) In the Matter of the Calculation of Final Compensation of Bruce Malkenhorst, Sr. CalPERS Case No. 2012-0671 (d) Bruce Malkenhorst, Sr. v. City of Vernon, et al. Los Angeles Superior Court Case No. BC516321 Court of Appeal of California Case No. B258793 (e) Bruce Malkenhorst, Sr. v. State of California, et al. United States District Court Case No. SACV 14-00269 (f) Los Angeles Unified School District v. County of Los Angeles, et al. Los Angeles Superior Court Case No. BS 108180 At 10:54 a.m. the City Council exited closed session. City Attorney Hema Patel announced that there is no reportable action. With no further business, at 10:54 a.m. Mayor McCormick adjourned the meeting. W. Michael McCormick Mayor ATTEST: Maria E. Ayala City Clerk Page 8 of 8 z o w I Q ® s o "' C/1) L LO LJJ ca ,-- N cc O ZE } F— N � U N cli E am LL O U i W C O � O D N U o ~ 60- o o Q H Z � } c W -a ca :3 > E a N C a ii o C- S�c o_cU o C s W E o ao o •6 z 76 W (D d L +� N a)o re,� ry O O 4 T C14 (� '0 a U 00 C s � C N U O Q 7 C � LIJ O cv Q o °- U 0� o cu U) -0 Q ~ C M m X Q W 'V cu O LL 0 co 6} ) �+O- L •� C V � U C ca r N O U) O Cli � N N �_ Z C U O N d O O + N � cn U L TCo •� -0 a) _ a s E cm O s m a) 0 � 4- C "O ® tY� cc O +_' elf +r O cn O (6 N (C6 N � U cn i O C � C.)E _ r- O � �' O ca � U = CU — U W N O L O OLL N 0- LL H v k ) ; y . # \ � \ U U 5 \ % ca � � » 2c % - IL } k 0 o > . � o � � 7CO U � � / / o / 2 � k CO s � $ U % co � m - § & 2 LO N \ 7 k S m % 2 ) 7 $ 2 � U- LU � � � k � . \ 2 4- cn r k © � m CO f o o § ry k \ � t � o L ° U @ E .2 p > OEo ® ° as > 4 C,3 m m � U Z Payrolls reported for the month of February: 01/11/15 -01/24/15, Paydate 02/05/15 01/11/15 -01/24/15, Paydate 02/05/15 01/11/15 -01/24/15, Paydate 02/05/15 01/11/15 -01/24/15, Paydate 02/05/15 01/25/15 -02/07/15, Paydate 02/19/15 Payment Method Date Payment Description Amount Checks 02/05/15 Net payroll, checks $ 22,213.15 ACH 02/05/15 Net payroll, direct deposits 699,913.54 ACH 02/05/15 Payroll taxes 190,510.43 Checks 02/05/15 Net payroll, checks 22,867.44 ACH 02/05/15 Net payroll, direct deposits 267,324.94 ACH 02/05/15 Payroll taxes 148,312.76 ACH 02/05/15 Payroll taxes 215.90 Checks 02/05/15 Net payroll, checks 100.42 ACH 02/05/15 Net payroll, direct deposits 1,711.50 ACH 02/05/15 Payroll taxes 922.96 _Checks 02/19/15 Net payroll, checks 23,495.05 ACH 02/19/15 Net payroll, direct deposits 719,801.18 ACH 02/19/15 Payroll taxes 201,774.46 Total net payroll and payroll taxes 2,299,163.73 ACH 02/05/15 ICMA 23,883.78 ACH 02/05/15 CalPERS 326,403.64 ACH 02/05/15 California State Disbursement Unit 3,838.07 346549 02/05/15 Sandra Bingman 2,000.00 346542 02/05/15 Franchise Tax Board 2,026.63 346544 02/05/15 IBEW Dues 2,668.63 346551 02/05/15 Vernon Firemen's Association 3,215.00 346552 02/05/15 Vernon Police Officers'Benefit Association 1,887.60 ACH 02/05/15 ICMA 15,764.64 ACH 02/05/15 ICMA 7,336.75 . ACH 02/19/15 ICMA 26,004.87 ACH 02/19/15 CalPERS 342,318.08 ACH 02/19/15 California State Disbursement Unit 3,438.51 346673 02/19/15 Sandra Bingman 2,000.00 346669 02/19/15 Franchise Tax Board 2,026.83 346678 02/19/15 Teamsters Local 911 2,265.00 346681 02/19/15 Vernon Firemen's Association 3,215.00 346682 02/19/15 Vernon Police Officers' Benefit Association 1,887.60 Payroll related disbursements, paid through General bank account 772,180.63 Total net payroll,taxes, and related disbursements $ 3,071,344.36 Page 9 of 1 z 0 0 Uj Lo tE o N C �O N Lij WCD U � V 4- 0 N U � U cY c� m - Ln _0 -0 CD a) W N My ~ a u, w CU aQo ` �o U` o �L oNocoa O 0. N O lq- Z W O o � N ,'. 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Whitworth, City Administrator RE: A Resolution of the City Council of the City of Vernon expressing the City's firm support of the Los Angeles Air Force Base and the Space and Missile Systems Center and stating that any relocation attempt of the Space and Missile Systems Center would be detrimental to national defense and the mission of the Los Angeles Air Force Base. Recommendations It is recommended that the City Council: 1. Find the adoption of the resolution proposed in this staff report is exempt under the California Environmental Quality Act(CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2. Adopt a resolution expressing the City's firm support of the Los Angeles Air Force Base and the Space and Missile Systems Center and stating that any relocation attempt of the Space and Missile Systems Center would be detrimental to national defense and the mission of the Los Angeles Air Force Base. Background The Los Angeles Air Force Base (LAAFB) and the Space and Missile Systems Center (SMC) are critical assets to the aerospace industry and the nation's ability to design the military technology necessary to adequately provide for our national defense. As national defense continues to rely more on intelligence gathering, the role the SMC has played in developing, acquiring, fielding and sustaining our military space systems cannot be overstated. The SMC has provided the nation with highly sophisticated intelligence gathering infrastructure that has significantly contributed to the U.S. military's advancement in missions such as Operation Desert Storm and Operation Iraqi freedom. LAAFB's and SMC's location bolsters its strategic importance to our national defense due to the following factors: • Access to an unmatched skilled workforce available only in Los Angeles provides LAAFB with unparalleled built-in benefits to advance our nation's defense mission. This brain trust, consisting of 5,879 directly employed military, civilian, and contractor workers and 11,776 indirectly employed, has made its home in Los Angeles and would be unlikely to migrate anywhere else if either the LAAFB or SMC moved some of its operations. • Los Angeles County remains the top location for aerospace and defense in the nation— still home to major prime contractor operations, such as Northrop Grumman, Lockheed Martin, Boeing, Raytheon, and Honeywell, as well as home to more small and mid-sized companies in the A&D supply chain than anywhere else in the nation. • Los Angeles County graduates more engineers than any other region and has developed sophisticated programs at community colleges and universities to meet the needs of the aerospace and defense industry well into the future. The LAAFB and the SMC have proven to be critical assets to our national defense both in the past as well as for the foreseeable future. Los Angeles provides LAAFB and SMC vital talent and connections to the country's largest aerospace manufacturing base. Any relocation attempt of the SMC would be detrimental to national defense and the mission of the LAAFB. We must remain vigilant so that these assets to our national security and regional economy are not threatened by closure or relocation. On February 2, 2015, City of Vernon Mayor Michael McCormick attended Los Angeles Mayor Eric Garcetti's "Meeting of the Mayors," where 4th District County Supervisor Don Knabe announced that he would be introducing a motion in support of LAAFB at the Board of Supervisor's meeting on February 3, 2015. Mayor Garcetti urged the mayors in attendance to sign a letter in support of the LAAFB to the Secretary of Defense and the Secretary of the Air Force and to issue individual letters and resolutions. Mayor McCormick signed the letter in support of the LAAFB along with Mayor's from the following cities: Los Angeles, El Segundo, Downey, Temple City, South El Monte, South Pasadena, Artesia, Lomita, South Gate, Palos Verdes Estates, Paramount, Torrance, Monterey Park, Carson, Claremont, Duarte, Maywood, Industry, Montebello, Glendale, Lynwood, and Hermosa Beach. Additionally, on February 24, 2015, the city of South Gate adopted a resolution opposing the closure or relocation of the LAAFB and the SMC. Fiscal Impact There is no fiscal impact associated with adopting the attached resolution. Attachment RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON EXPRESSING THE CITY' S FIRM SUPPORT OF THE LOS ANGELES AIR FORCE BASE AND THE SPACE AND MISSILE SYSTEMS CENTER AND STATING THAT ANY RELOCATION ATTEMPT OF THE SPACE AND MISSILE SYSTEMS CENTER WOULD BE DETRIMENTAL TO NATIONAL DEFENSE AND THE MISSION OF THE LOS ANGELES AIR FORCE BASE WHEREAS, the Los Angeles Air Force Base ("LAAFB" ) and the Space and Missile Systems Center ( "SMC" ) are critical assets to the aerospace industry and the nation' s ability to design the military technology necessary to adequately provide for our national defense; and WHEREAS, the SMC has provided the nation with highly sophisticated intelligence gathering infrastructure that has significantly contributed to the U.S . military' s advancement in missions such as Operation Desert Storm and Operation Iraqi freedom; and WHEREAS, LAAFB and the SMC have proven to be critical assets to our national defense both in the past as well as for the foreseeable future; and WHEREAS, any relocation attempt of the SMC would be detrimental to national defense and the mission of the LAAFB; and WHEREAS, by memorandum dated March 17, 2015, the City Administrator has recommended that the City support the Los Angeles Air Force Base and the Space and Missile Systems Center and stating that any relocation attempt of the Space and Missile Systems Center would be detrimental to national defense and the mission of the Los Angeles Air Force Base; and WHEREAS, we, the members of the Vernon City Council, do hereby urge the members of the U. S . Senate, House of Representatives and the President of the United States to reevaluate our nation' s defense priorities, recognize the strategic importance of maintaining a strong national defense through the full utilization of Los Angeles Air Force Base in its present location in El Segundo, California, and remove L.A. Air Force Base and its Space and Missile Systems Center from the U. S . Defense Department ' s base realignment and closure (BRAC) list . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1 : The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA) , in accordance with Section 15061 (b) (3) , the general rule that CEQA only applies to projects that may have an effect on the environment . SECTION 3 : The City Council of the City of Vernon hereby states its firm support of the Los Angeles Air Force Base and the Space and Missile Systems Center and stating that any relocation attempt of the Space and Missile Systems Center would be detrimental to national defense and the mission of the Los Angeles Air Force Base . - 2 - SECTION 4 : The City Clerk, or Deputy City Clerk, of the I City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 17th day of March, 2015 . Name : Title : Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROV TO FORM- Hema ity torney 3 - STATE OF CALIFORNIA ) i ss COUNTY OF LOS ANGELES ) I, City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, March 17, 2015, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of March, 2015, at Vernon, California. City Clerk / Deputy City Clerk (SEAL) - 4 - pF V R R fi�� 4` MAR 12 Z015 QNFtY iN9J CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION DATE: March 17,2015 TO: Honorable Mayor and City Council Maria E. Ayala, City Clerk FROM: Mark C. Whitworth, City Administrator RE: City Administrator Determination of Cons!iltants Required to File Annual Statements of Economic Interests (Form 700) for Calendar Year 2014 Recommendation Consistent with the requirements of the California Political Reform Act and the Conflict of Interest Codes for the City of Vernon and all City of Vernon agencies, boards, and commissions, it is recommended that the City Council and City Clerk receive and file the attached report entitled "City Administrator Determination of Consultants Required to File Statements of Economic Interests (Form 700) Under the Vernon Conflict of Interest Code for Calendar Year 2014. Background California's Political Reform Act requires certain Vernon employees, officials, and consultants to file Statements of Economic Interests (Form 700). These filings are intended to increase governmental transparency by allowing the public to determine whether public officials are making governmental decisions that may impact their own economic interests. California law also requires Vernon to have adopted a local conflict of interest code to designate those employees, officials, and consultants who make or participate in the making of decisions in which they may have a private financial interest. Vernon's Conflict of Interest Codes provide the following filing requirements for consultants: "Consultants who fill a "designated position" must file in the same manner as a direct employee filling the same "designated position" would be required to file. With respect i to consultants that do not fill a"designated position" listed herein, the City Administrator shall determine in writing if a particular consultant performs a range of duties requiring disclosure under this Code. The City Administrator's written determination shall include a description of the consultant's duties and a statement of the disclosure required. A copy of that determination shall be filed with the City Clerk and a copy forwarded to the City Council." A copy of the City Administrator's written determination respecting consultants for calendar year 2014 is attached as Exhibit A. Based upon review by and discussion with the respective Department Heads, City Attorney, and City Clerk, the determination lists the eleven individuals who I concluded to be "consultants", a description of each consultant's duties, and the disclosure categories required for each consultant. Notable Changes from the 2013 Determination 1. Dana Reed of Reed & Davidson was removed from the list as he resigned from the Acting City Clerk position in November 2013. Although Mr. Reed is still under contract with the City, he did not fill a "designated position" in 2014, nor did he perform a range of duties otherwise requiring disclosure under the City's Conflict of Interest Code. 2. Chuck Bailey of Interwest Consulting Group, Inc. was removed from the list because no services were provided in 2014. Mr. Bailey remains under contract with the City to perform services comparable to those of a Plan Checker and Senior Electrical Inspector. 3. James S. Barger of JSB Fire Protection, LLC provided services comparable to those of a Fire Plan Checker rather than those of a Code Inspector. The disclosure requirements for Mr. Barger remain the same. 4. Gustavo Lamanna of Kane, Ballmer & Berkman has been removed from the list as this contract and Mr. Lamanna's role as Legal Counsel to the Successor Agency was terminated in mid-December 2014, and the Leaving Office Form filed at that time fulfills all filing obligations for 2014. 5. Craig Underwood of BLX Group did not serve in a role comparable to that of an Assistant Finance Director, but he continued to provide general financial consulting and perform governmental filings on behalf of the City, and is therefore still required to file under the City's Code. The disclosure requirements for Mr. Underwood remain the same. 6. Michael Berwanger of Public Financial Management, Inc. has been added to the list as he served in a role comparable to an Assistant Finance Director. 7. Fred MacFarlane has been added to the list as he served as a Senior Advisor to the City Administrator and the City's Public Information Officer. 8. John Van de Kamp of Mayer Brown, LLP has been removed from the list as his role and scope as the City's Reform Monitor is not comparable to a "designated position" and limits his interactions to recommendations only. Although Mr. Van de Kamp's role and scope were the same in 2013 and 2014, under the review and advice of the current City Attorney, it was determined that Mr. Van de Kamp does not perform a range of duties requiring disclosure under the City's Code. Fiscal Impact None. 2 EXHIBIT A 3 CITY ADMINISTRATOR DETERMINATION OF CONSULTANTS REQUIRED TO FILE STATEMENTS OF ECONOMIC INTERESTS (FORM 700) UNDER THE VERNON CONFLICT OF INTEREST CODE FOR CALENDAR YEAR 2014 Background. City Council Resolutions 2014-01 and 2014-61 designate certain city employees as individuals required to file Statements of Economic Interests (Form 700) with the City Clerk. Resolutions 2014-01 and 2014-61 also state the following: Consultants who fill a "designated position" must file in the same manner as a direct employee filling the same "designated position" would be required to file. With respect to consultants that do not fill a "designated position" listed herein, the City Administrator shall determine in writing if a particular consultant performs a range of duties requiring disclosure under this Code. The City Administrator's written determination shall include a description of the consultant's duties and a statement of the disclosure required. A copy of that determination shall be filed with the City Clerk and a copy forwarded to the City Council. Determination. After conferring with each respective Department Head and the City Attorney to review the duties performed by all consultants in 2014, the City Administrator determined that for calendar year 2014, the following consultants are the only non-city employees that must file a Form 700 with the Vernon City Clerk on or before April 1, 2015. These consultants must file because they either fill a "designated position" or perform "a range of duties requiring disclosure under this code." No consultants that work for the Police department are required to file a Form 700. Name Company Reasons for decision that Statement of Disclosure Economic Interests must be filed. Required Public Works, Water and Development Services Melvin Green Melvin Green Serves as "Plan Checker" and "Civil 1, 2, 3 &Associates, Engineer." Provides structural plan check Inc. services. Recommends whether entitlements (e.g. permits) should be issued, denied, suspended or revoked. Laura Stetson Moore Drafted the General Plan Zoning and the 1, 2, 3 lacofano related environmental documentation. Goltsman, Drafted revisions to land use element, Inc. zoning code, CEQA documents. Jason Smith JAS Serves as "Plan Checker" and "Civil 1, 2, 3 Consulting Engineer", and Certified Access Specialist. Provides structural plan check services. Recommends whether permits should be issued or denied. 4 Fire Department James S. Barger JSB Fire Serves as "Fire Plan Checker". 1, 2, 3 Protection, Recommends whether permits should be LLC issued, denied, suspended or revoked. Housing Commission Stuart Leviton Reed & Serves as "Commission Counsel" for 17 4, 5 Davidson, Housing Commission. LLP _ Finance Department Craig Underwood BLX Group Provides general financial consulting and 1, 2, 3 performs government filings on behalf of the City. Michael Berwanger Public Serves in a role comparable to "Assistant 1, 2, 3 Financial Finance Director". Conducts valuation of Management swaps. Provides portfolio management and Inc. general financial consulting advice. Presents analyses of his judgment on best investments and best financial practices. City Administration Fred MacFarlane Fred Serves as Senior Advisor to the City 1, 2, 3 MacFarlane Administrator and the City's Public Information Officer. Vernon CommUNI Y Fund Grant Committee Frances E. Jemmott, Serves in role comparable to "Executive 1, 6 Jemmott Rollins Group, Director" for the Vernon CommUNITY Fund Inc. Grant Committee. Established framework for advertisement and allocation of available grant funds. Performs due diligence and site visits for applicants and _grantees. Gas and Electric _ Peter Hervish Port Serves in a role comparable to "Manager". 1, 2, 3 Canaveral Issues reports on wind land in Kern County. Issues recommendations regarding capacity and energy payments, purchasing and selling of property and equipment. Dan Bergmann Interstate Gas Serves in a role comparable to "Manager". 1, 2, 3 Service Develops tariffs. Assists on DOT projects. Advises on purchases of equipment. 5 B STAFF REPORT C CITY ADMINISTRATION DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Mark C. Whitworth, City Administrator RE: Report on Docket II Grants Awarded by 4rnon CommUNITY Fund Grant Committee Recommendation It is recommended that the City Council receive and file this report as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code. Background On February 18, 2015, the Vernon CommUNITY Fund Grant Committee (Grant Committee) held its second grants award meeting. There were six grant applications on the second docket (listed below) and all six were approved by the Grant Committee at the amounts and terms recommended. Original Amount Amount Proposed Applicant Reguested Recommended Term Community Partners on behalf of Las Fotos Project $10,000 $10,000 1 year National Day Laborer Union on behalf of Immi ant Youth Coalition $60,000 $5,000 1 year Jovenes, Inc. $200,000 $75,000 1 year Tides Center on behalf of Abriendo Puertas $250,000 $40,000 1 year Southeast Churches Service Center $75,000 $50,000 1 year Southeast Community Development Corporation $158,900 $75,000 1 year Total $753,900 $255,000 Section 2.167(e) of the Vernon Municipal Code requires the Grant Committee Executive Director (City Administrator) to provide the City Council a report of the grant related actions taken by the Grant Committee within 30 days of any regular meeting and within 15 days of any special meeting at which grants are awarded. Fiscal Imp act N k The total recommended grant award amount of$255,000 is included in the 2014-2015 City Budget and is in line with the recommended quarterly allocation of approximately $250,000 for this fiscal year, i i i RECEIVED f MAR 10 2015 CO �► CITY ADMINISTRATION �S®� nt`� zti ''`` CVA FIRE DEPARTMENT Michael A.Wilson,Fire Chief 4305 Santa Fe Avenue,Vernon,California 90058 Telephone (323)583-8811 Fax(323)826-1407 March 10, 2015 Honorable Mayor and City Council City of Vernon I Honorable Members: Attached is a copy of the Vernon Fire Department Activity Report which covers the period of February 16, 2015 through February 28, 2015. Respectfully Submitted, � r lil(ceh ael A. ikon Fire Chief MAW:ar Fireletnow E CcCusivefy IndustriaC VERNON FIRE DEPARTMENT COMPANY ACTIVITIES February 16,2015 to February 28,2015 This Period Last Year This This Year Last Year To Date Period To Date ACTIVITY TYPE FIRE PREVENTION: Regular Inspections (#): 19 186 24 200 Re-Inspections (#): 3 29 16 55 Spec. Haz. Inspections (#): 1 1 0 17 Total Inspections: 23 216 40 272 Total Man Hours: 46 317 78 432 TRAINING(HOURS Firefighting 85 391 86 368 Hazardous Materials 18 111 33 161 Safety 105 497 111 504 Apparatus Operations 105 494 113 509 Equipment Operations 105 495 114 511 CPR 24 34 0 13 First Aid 58 126 20 99 Total Hours: 500 2148 477 2165 PRE-INCIDENT (HOURS): Planning 71 310 98 345 District Familiarization 76 333 90 367 Total Hours: 147 643 188 712 PERIODIC TEST(HOURS Hose Testing 0 8 0 26 Pump Testing 0 0 0 10 Total Hours: 0 8 0 36 Page 1 PUBLIC SERVICE PROGRAMS (HOURS) School Programs 0 4 0 8 Fire Brigades 0 0 0 8 Emergency Preparedness 12 47 9 45 Total Hours: 12 51 9 61 ROUTINE MAINTENANCE (HOURS): Station 106 481 107 481 Apparatus 126 501 108 496 Equipment 107 489 114 499 Total Hours: 339 1471 329 1476 Grand Total Hours: 1044 4638 1081 4882 :Fireactivity Page 2 in 0 N a 0 z w 2 � t O aIL OC II o N Ln N w � � � oR IA N ■� V m ° N ONO P a IL = R z �do MEMO L. 0 z r � � N �- M •- �- e- N �- � N � M � M � � �-- �O M i i Q aUl L� r 06 • � j ud ; � � � ? 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Shift 611 Dispatched &canceled en route 02/17/2015 08:47:23 No 112 Fires in structures other than in a building 02/17/2015 10:24:44 No 321 EMS call, excluding vehicle accident with inju 02/17/2015 12:33:13 No 740 Unintentional transmission of alarm, other 02/17/2015 12:35:04 No 311 Medical assist, assist EMS crew 02/18/2015 06:59:38 No 611 Dispatched &canceled en route 02/18/2015 10:23:36 No 311 Medical assist, assist EMS crew 02/18/2015 10:45:42 No 311 Medical assist, assist EMS crew 02/18/2015 14:54:29 No 311 Medical assist, assist EMS crew 02/18/2015 15:36:33 No 311 Medical assist, assist EMS crew 02/18/2015 16:11:35 No 322 Motor vehicle accident with injuries 02/18/2015 17:17:35 No 311 Medical assist, assist EMS crew 02/19/2015 05:49:05 No 700 False alarm or false call, other 02/19/2015 07:38:34 No 311 Medical assist, assist EMS crew 02/19/2015 08:11:59 No 311 Medical assist, assist EMS crew 02/19/2015 12:50:00 No 311 Medical assist, assist EMS crew 02/19/2015 17:22:49 No 311 Medical assist, assist EMS crew 02/20/2015 00:00:32 No 324 Motor vehicle accident with no injuries 02/20/2015 03:22:41 No 745 Alarm system activation,no fire,u n intentional 02/20/2015 06:40:23 No 321 EMS call, excluding vehicle accident with inju 02/20/2015 09:42:50 No 321 EMS call, excluding vehicle accident with inju 02/20/2015 11:44:35 No 321 EMS call, excluding vehicle accident with inju 02/20/2015 17:23:17 No 321 EMS call, excluding vehicle accident with inju 02/20/2015 20:09:48 No 150 Outside rubbish fire, other 02/21/2015 07:45:45 No 322 Motor vehicle accident with injuries 02/21/2015 10:37:50 No 700 False alarm or false call, other 02/21/2015 12:10:58 No 322 Motor vehicle accident with injuries 02/21/2015 14:35:24 No 322 Motor vehicle accident with injuries 02/22/2015 04:27:24 No 311 Medical assist, assist EMS crew 02/22/2015 05:27:34 No 700 False alarm or false call, other 02/22/2015 14:49:39 No 611 Dispatched &canceled en route 02/22/2015 19:54:08 No 700 False alarm or false call, other 02/23/2015 01:03:06 No 321 EMS call, excluding vehicle accident with inju 02/23/2015 03:56:48 No 700 False alarm or false call, other 02/24/2015 10:08:22 No 611 Dispatched &canceled en route 02/24/2015 17:57:02 No 322 Motor vehicle accident with injuries 02/25/2015 07:33:01 No 700 False alarm or false call, other 02/26/2015 07:03:41 No 321 EMS call, excluding vehicle accident with inju 02/26/2015 10:23:10 No 700 False alarm or false call, other 02/26/2015 13:51:52 No 745 Alarm system activation,no fire,unintentional 02/27/2015 04:49:19 No 321 EMS call, excluding vehicle accident with inju 02/27/2015 08:16:25 No 745 Alarm system activation,no fire,unintentional 02/27/2015 10:48:37 No 745 Alarm system activation,no fire,u ni ntentional 02/28/2015 00:12:00 No 321 EMS call, excluding vehicle accident with inju 02/28/2015 01:44:38 No 321 EMS call, excluding vehicle accident with inju 02/28/2015 05:54:59 No 322 Motor vehicle accident with injuries 02/28/2015 10:04:00 No 622 No incident found on arrival at dispatch addr 02/28/2015 14:02:24 No 0 N O M INN w I=, t w a V a� LnI oC n L o wC � N N clV 2 C � jM■i■1 Q. 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MAR ��ftT IND CITY CUASu lUHealth and Environmental Control Department Memo RECEIVED MAR 11 2015 To: Mark Whitworth,City Administrator CITY A D M I N I STRATI O N From: Leonard Grossberg,Director/Health Officer Date: March 11,2015 Re: Transmittal of Health&Environmental Control Department Monthly Report I am forwarding the attached subject report for February 2015 for submission to the City Council. I am requesting that the report be placed on the normal City Council agenda. Please let me know if you need additional information. Attachment 9cLg:/mydoc/Z/HD/month1y reports/City Admin Transmittal Monthly Report Feb 2015 k HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT February 2015 MONTHLY REPORT ��ti1F041 Amok 905 �G � rodNpf'� dS City of Vernon Leonard Grossberg, Director/ Health Officer i HEALTH&ENVIRONMENTAL CONTROL DEPARTMENT MONTHLY REPORT FEBRUARY,2015 HAZARDOUS MATERIALS CONTROL The annual Certified Unified Program Agency(CUPA)Conference was held in San Diego, California from February 2-5,2015. The conference provided a large number of training sessions in all CUPA Programs including hazardous waste,California Accidental Release Prevention Program,Emergency Response, Site Mitigation,Underground Tanks,and others. Scholarship funds generated by State-wide enforcement case settlements allowed several of our staff members to attend the conference at a reduced cost to the City. Every year our department assists in the preparation of annual hazardous waste reports and the payment of fees associated with the generation of hazardous waste by City departments. Copies of hazardous waste manifests,which are prepared for each shipment of hazardous waste to treatment,storage and disposal facilities, are assembled to prepare summary reports and fee calculations. Examples of hazardous waste generated by the City include: I Polychlorinated biphenyls(PCB's)in transformers(Light&Power Department) Waste solvent,paint and oil(Community Services Department) Contaminated sand and absorbent from abandoned spills on streets(Fire Department) Staff monitored ongoing environmental assessments and remediation at several businesses which are going through the closure/demolition process. These included the former sites of. Kop-Coat on District Boulevard, Thermador on District Blvd., Service Oil on Atlantic Blvd.,2939 Bandini Blvd.,and Pechiney on Fruitland Ave. I i Director Leonard Grossberg attended a meeting with Air Quality Management District(AQMD) representatives at their Diamond Bar office to discuss Rule 1420.1 which would enact stringent controls for , emissions of lead and arsenic from battery recycling facilities. This rule is targeting Exide Technologies on Indiana Street. Only one Emergency Response was overseen and responded to by our department: We investigated a large l caustic-liquid spill at Exide Technologies as a result of a late notification by Exide. The on-going I I� investigation may result in an"Administrative Enforcement Order"by this department due to violations noted during the investigation. UNDERGROUND TANKS One underground tank was removed in February. A 10,000 gallon diesel fuel tank was removed from A-1 Express on Maywood Ave. Final disposition on closure is pending final oversight review by the Regional Water Quality Control Board(RWQCB)due to minor contamination found in the soils. Only clean sites may be authorized for closure by our department,and sites with contamination need to be referred to RWQCB for cleanup oversight. The City has 68 underground storage tanks still remaining under permit, and has removed 1218 tanks since it started tracking removals! Senior Environmental Specialist Linda Johnson conducted an annual Monitoring and Certification Test at Cardlock Fuels on Santa Fe Ave. in February. These annual tests are conducted at all underground storage i tank facilities to test the effectiveness of the monitoring system for possible leaks within the fueling and storage systems. Linda also conducted an AB989 test at Holliday Rock which is required every 3 years at tank facilities. i Chief Deputy Director David LeDuff completed and submitted to the State Water Resources Control Board the semi-annual UST report,documenting our Underground Storage Tank Program status. i Senior Environmental Specialist Lyndon Ong Yiu conducted one tank test in February. FOOD PROGRAM The annual permit renewal and certification program for retail food vehicles was conducted during the end i of January and beginning of February. Almost one hundred mobile hot food facility vehicles were inspected for compliance with food sanitation and fire safety requirements. In addition,cold food facility trucks were certified. Several mobile hot food facility vehicles were closed during the inspection program for serious health code violations. Senior Environmental Specialist Lyndon Ong Yiu continues to provide safety assurance and guidance for food facilities by conducting cross-connection inspections, initial and follow-up testing for backflow devices, and attending meetings with the Mobile Food Committee to develop guidance and rules to regulate a large part of the mobile food industry. In addition, he investigated a referral from Los Angeles County Environmental Health which was looking at a possible source in Vernon that may be distributing frozen Raccoon meat for human consumption. No evidence was found to substantiate the complaint. I 3 ENVIRONMENTAL PROTECTION Water samples were collected by Senior Environmental Specialist Linda Johnson from sixteen(16)locations which include the three potable water supply systems in Vernon. All samples met State standards for potability,and were negative for e-coli/total coliform counts. Chief Deputy Director David LeDuff prepared and submitted the Annual 2014 Rabies Report to Los Angeles County. Chief Deputy Director David LeDuff continues to coordinate and provide business assistance in navigating the new California Environmental Reporting System(CERS). Chief Deputy Director David LeDuff coordinated with Public Works,Water and Development Services in in conducting research on the possibility of developing a housing ordinance. In addition,he conducted housing inspections with Public Works and Vernon's Housing Coordinator, and provided several recommendations after the inspections. I The Storm Water Program continues to be very active. Senior Environmental Specialist Jerrick Torres reviewed storm water development plans for infiltration feasibility, conducted reviews on Storm Water Pollution Prevention Program(SWPPP)submittals,conducted two RMP audits and issued two Administrative Enforcement Orders for failure to submit reports in a timely manner. February was also a busy month for Director Leonard Grossberg. He started the bi-annual LEA/CalRecycle audit and evaluation which looks at our solid waste program's progress in meeting directives from Cal Recycle; attended several meetings and workshops to discuss AQMD Rule 415 for Rendering Odors; completed the assignment of the Non-Exclusive Franchise Agreement for Commercial Solid Waste Collection from Crown Disposal to Recology,Inc.;and continued to address questions and issues related to the Exide Technologies plant in Vernon. Finally, Staff was busy with training in February,as several members went to San Diego for the annual CUPA Conference. Later in the month,staff attended training in Organics Collection presented by SWANA in Long Beach,Healthy Homes Code Enforcement,and our new Environmental Specialist Erik Cheng completed his 40 hour HazWoper Training. 4 Secondhand Smoke An Unequal Danger February 2015 -r clisigns 58 million 1 in 4 nonsmokers (58 million people) in the US are still exposed to secondhand smoke (SHS). All, 2in5 About 2 in every 5 children(including 7 in 10 black children) are exposed to SHS. 1 in 3 More than 1 in 3 nonsmokers who live in rental housing are exposed to SHS. 5 i No level of secondhand smoke (SHS) exposure is safe. SHS exposure occurs when nonsmokers breathe in smoke exhaled by smokers or from burning tobacco products. It kills more than 400 infants and 41,000 adult nonsmokers* every year. Exposure to SHS among US nonsmokers has declined, but progress has not been the same for everyone. SHS exposure is more common among children ages 3 to 11 years, blacks, people living below the poverty level, and those who rent housing. State and city officials can help protect children and adult nonsmokers from SHS in the places they live, visit, and work by using proven methods to eliminate smoking in: • Indoor areas of all public places such as restaurants, bars, casinos, and other private worksites. • Multiunit housing such as apartments, condominiums, and government funded housing. *Infant deaths due to secondhand smoke-related Sudden Infant Death Syndrome. Deaths among nonsmoking adults due to secondhand smoke-related lung cancer and heart disease. 58 million nonsmokers in the US are still exposed to secondhand smoke. Who is most at risk? SHS exposure dropped by half from 1 in 2 nonsmokers in 1999-2000 to 1 in 4 nonsmokers in 2011- 2012, but exposure remains especially high for certain groups. • 2 in 5 children(about 15 million)ages 3 to 11 are exposed to SHS. • Nearly half of black nonsmokers are exposed to SHS, including 7 in 10 black children. • More than 2 in 5 nonsmokers who live below the poverty level are exposed to SHS. • More than 1 in 3 nonsmokers who live in rental housing are exposed to SHS. Homes are a major source of exposure. Eliminating smoking in indoor spaces fully protects nonsmokers from exposure to SHS. Half of the US population is covered by state or local smoke-free laws that do not allow indoor smoking in worksites and public places, including restaurants and bars. Most people have adopted smoke-free rules in their home. Still, exposure in the home remains a significant problem. • The home is the primary source of SHS exposure for children. • About 80 million(1 in 4)Americans live in multiunit housing and can be exposed to unwanted SHS in their homes. SHS from units or common areas where smoking occurs can seep into smoke-free units. • Many who live in public housing are especially affected by SHS, including children,the elderly, and people with disabilities. I I 'i s Exposure to secondhand smoke differs I I I I among children ages 3-11 by race/'ethnicity 100 41% 90 ................. a..... -. � E f 34% P so J a 70 f 21% q �........ 60 c- l;. 22% F 40 .. ..y.. uWr: - •:.i r�. 24% 3 20 1_ 10 43% 0 3 21% 1999-2000 2001-2002 2003-2004 2005.2006 2007-2008 2009-2010 2011-2012 le Non-Hispanic black children *Data come from measuring Wining.which 19% Is a marker of secondhand smoke exposure J Non-Hispanic white children found In the blood. 37% Mexican-American children SOURCE:National Health and Nutrition SOURCE National Health and Nutrition Examination Survey Data 1999.2012. Examination Survey Data 1999.2012. • • Chart 1: Chart detailing the higher exposure rates to second hand smoke of certain groups of nonsmoking Americans. Nonsmoking Americans ages 3-11 years 41%higher exposure rate, ages 12-19 years 34%higher exposure rate, age 20 years and older 21%higher exposure rate. Nonsmoking white Americans 22%higher exposure rate, black 47% higher exposure rate, Mexican American 24%higher exposure rate. Nonsmoking Americans below the poverty level 43% higher exposure rate, at the poverty level 21%higher exposure rate. Nonsmoking Americans who own their home 19%higher exposure rate, renters 37%higher exposure rate. • Chart 2: Graph detailing how exposure to secondhand smoke differs among children ages 3-11 by race and ethnicity. Graph shows that non-Hispanic black children have the highest exposure compared to non-Hispanic white children and Mexican-American children. 9cLG.My_Docs/Z/Health De Wqnfldy ReM Feb 2015.doc 7 RECEIVED of MAR 0 2 2015 f + CITY ADMINISTRATION COW S POLICE DEPARTMENT Daniel Calleros,Chief of Police 4305 Santa Fe Avenue,Vernon,California 90058 Telephone(323)587-5171 Fax(323)826-1481 March 2, 2015 Honorable City Council City of Vernon Vernon, California Honorable Members: Attached are copies of the Vernon Police Department Activity Log and Statistical Summary of Arrest and Activities which cover the period from 12:01 a.m., February 16, 2015 up to and including midnight of February 28, 2015. Respectfully submitted, VERNON POLICE DEPARTMENT DANIEL CALLEROS CHIEF OF POLICE DC/dr r,cfusivefy Industriaf VERNON POLICE DEPARTMENT Department Activity Report First Date: 02/16/2015 Jurisdiction: VERNON Last Date: 02/28/2015 Department Complaint All Units Primary Unit � Type Description F 10-6 OFFICER IS 10-6 C7,961,962,10-10,WASH,EQUIPR 92 89 10-96M 10-96 MARY(MAIL DETAIL) 4 4 140 SUPPLEMENTAL REPORT 2 1 20002 NON-INJURY HIT AND RUN 7 3 20002R NON-INJURY HIT AND RUN REPORT 10 5 211 S SILENT ROBBERY ALARM 4 1 242 BATTERY 10 3 245 ASSAULT WITH A DEADLY WEAPON 4 1 273.5 DOMESTIC VIOLENCE 2 1 415 DISTURBING THE PEACE 30 8 422R TERRORIST THREATS REPORT 6 4 459A AUDIBLE BURGLARY ALARM 107 50 459R BURGLARY REPORT __..,4,..._....:_. 2 459VR BURGLARY TO A VEHICLE REPORT 484R PETTY THEFT REPORT 8 4 487R GRAND THEFT REPORT 7 4 586 PARKING PROBLEM 594 VANDALISM 5 1 594R VANDALISM REPORT '2 2 602 TRESPASS 11 5 653MR ANNOYING PHONE CALLS REPORT 1 1 901 UNKNOWN INJURY TRAFFIC COLLISION 5 1 901T INJURY TRAFFIC COLLISION 1':1 3 901TR INJURY TRAFFIC COLLISION REPORT =2 1 902T NON-INJURY TRAFFIC COLLISION 40 20 902TR NON-INJURY TRAFFIC COLLISION REPORT 2 1 909T TRAFFIC HAZARD 1 1 911 911 MISUSE/HANGUP >2 2 911A CONTACT THE REPORTING PARTY 2Q 13 917A ABANDONED VEHICLE 4 - 3 925 SUSPICIOUS CIRCUMSTANCES 21 9 ASTVFD ASSIST VERNON FIRE DEPARTMENT 3'0 45 BOSIG BROKEN SIGNAL OR LIGHT 2 BOVEH BROKEN DOWN VEHICLE 11 9 CCDETAIL COUNCIL CHAMBERS DETAIL CITCK CITATION CHECK 16 14 CIVIL CIVIL MATTER 6 2 CODE5 SURVEILLANCE/STAKE-OUT 1 1 DET DETECTIVE INVESTIGATION 21 7 DPTAST DEPARTMENTAL ASSIST 3 3 FILING OFFICER IS 10-6 REPORT WRITING 9 18 FU FOLLOW UP 4 GTAR GRAND THEFT AUTO REPORT :4 1 HBC HAILED BY A CITIZEN 10 6 ID THEFT RPT IDENTITY THEFT REPORT 1 1 JAILPANIC TEST THE JAIL PANIC ALARM BUTTON 1 1 LOJACK LOJACK HIT 1 1 LPR LICENSE PLATE READER -4 i 0310212015 02:22:26 Page I of 2 � y VERNON POLICE DEPARTMENT Department Activity Report First Date: 02/16/2016 Jurisdiction: VERNON Last Date: 02/28/2015 Department Complaint All Units Primary Unit Type Description r MISPR MISSING PERSON REPORT 1., 1 MR60 MISC REPORT 1" 1 PAPD PUBLIC ASSIST-POLICE fj` 3 PATCK PATROL CHECK 46 35 PDO PROPERTY DAMAGE ONLY 1; 1 PEDCK PEDESTRIAN CHECK 44. 23 PRSTRAN PRISONER TRANSPORTED 2 2 REC RECOVERED STOLEN VEHICLE TO 3 RECKLESS DF RECKLESS DRIVING(23103) 9 5 RR RAIL ROAD PROBLEM 5" 4 SPEED SPEED CONTEST OR SPEEDING(23109) 2 1 TRAFFIC STOI TRAFFIC STOP 193 148 VCK VEHICLE CHECK 54 _"`" 33 VEH RELEASE VEHICLE RELEASE �;$ t"t:; r r ,_..8 WELCK WELFARE CHECK 3` I WRNTSVC WARRANT SERVICE 10 10 Department: 976 627 Overall: 976 628 i I a` I 03/0212015 02:22:26 Page 2 of 2 VERNON POLICE DEPARTMENT Police Activity Report Period Ending: 02/28/15 TRAFFIC COLLISIONS NO. PROPERTY RECOVERED TOTAL 17 VEHICLES: $0.00 NON-INJURY 10 INJURY 7 Pedestrian Fatalities City Property Damage 6 Hit&Run(Misdemeanor) 4 Hit&Run(Felony) Persons Injured 5 VEHICLES STORED PROPERTY RECOVERED FOR Unlicensed Driver 21 OTHER DEPARTMENTS Abandoned/Stored Vehicle 11 VEHICLES: $23,200.00 Traffic Hazard 1 CITATIONS Citations Iss (Prisoner Release) 2 Citations Iss (Moving) 96 Citations Iss (Parking) 15 Citations Iss (Total) ill Hazardous 43 Non-Hazardous 52 Other Violations 1 CASES CLEARED BY ARREST AR15-043 CR150311 242 PC AR15-046 CR150335 10851 VC VERNON POLICE DEPARTMENT REPORT FOR PERSONS ARRESTED PERIOD ENDING 03/15/15 ADULT FELONY ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL ASSAULT WITH A DEADLY WEAPON BURGLARY CRIMINAL THREATS DRIVING UNDER THE INFLUENCE 1 1 GRAND THEFT IDENTITY THEFT POSS. CONTROLLED SUBS. POSS. STOLEN PROPERTY RAPE ROBBERY VEHICULAR MANSLAUGHTER VEHICLE THEFT 1 1 TOTAL FELONY ARRESTS 1 1 2 ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL BATTERY 1 1 CRIMINAL THREATS DRIVING UNDER THE INFLUENCE FALSE INFO TO PEACE OFFICER PETTY THEFT POSS. NARC. PARAPHERNALIA RESISTING ARREST TRESPASSING VANDALISM WARRANTS (BENCH/TRFC) 1 1 WARRANTS (FOREIGN) 1 1 TOTAL MISD. ARRESTS 3 0 3 JUVENILES DETAINED --- FELONY AND MISDEMEANOR MALE FEMALE TOTAL BURGLARY PETTY THEFT POSS. 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A > > > ARM O O N d y� Lo - .'?`� Q N LL !NWHO U- N Y U o H o > o ti U f �' cr LLI > w co o a a H co ` ri O o 0 0 V r- v. 0 m C � CQ 01 M �y O o a [� M N � zLO r� M 00 N V -N N N M - U 0 M O N O O O O O r- N A>..N � - N O O C*` O O Z v 0 N G q Z O > � a "O g }� 000 \1 Z ¢ N NJ N vi O N N a W g� � Z 2 J W N N v Z V ¢ d W N N v ~ W W Q Q `Iv V e O ¢ W U U U a. > > > > � c Yo A o� W o, U o N y O N U O O O � � � O 01 z �' v Z N �j W R '� > N h p a. > In w Zs c ti V N- f{CF wERRECEIVED tr0.0 MAR 10 2015 jA CITY ADMINISTRATION G`r G'�Y£CY IN OJ STAFF REPORT PUBLIC WORKS, WATER & DEVELOPMENT SERVICES DEPARTMENT DATE: March 5,2015 TO: Honorable Mayor and City Council s PREPARED BY: Anthony Zarate, miinistrative Secretary APPROVED BY: Samuel Kevin Wilso Director of Public Works,Water&Development Services RE: MONTHLY BUILDING DEPARTMENT REPORT Enclosed herewith is the Monthly Building Report for the month of February 2015.Thank you. City of Vernon Building Department Monthly Report-Prior Year Comparison -February, 2015 Type Value # of Permits Electrical $163,340.00 11 Grading $235,239.00 2 Industrial -Remodel $476,200.00 7 Mechanical $177,320.00 5 Miscellaneous Permit $69,100.00 7 Plumbing $72,800.00 3 Roofing $35,000.00 2 February 2015 TOTALS $1,228,999.00 37 PREVIOUS MONTHS TOTAL $7,994,104.00 55 YEAR TO DATE TOTAL $9,223,103.00 92 February 2014 TOTALS $7,962,836.00 49 PREVIOUS MONTHS TOTAL $2,341,174.00 51 PRIOR YEAR TO DATE TOTAL $10,304,010.00 100 Samuel evin ilson Director of Public Works,Water&Development Services City of Vernon Building Department r`GO�`LT,NJJ�7 Major Projects for the Month of February 2015 Project Address Tenant Description Job Value Grading 5820 Alameda St Westlake Engineering Inc. Asphalt paving 20,000.00 APN 6308-018-014 2939 Bandini Blvd Vacant Remove 6"of existing asphalt and 215,239.00 APN 6303-002-020 reconstruct with 3"inches of new asphalt. 2 Record(s) $235,239.00 Industrial-Remodel 3425 Vernon Ave Remove old equipment,remove unsued 367,200.00 APN 6303-007-030 piping&conduit,remove non bearig, partitions. 2528 37th St Strada Development Install new imp wall 74,000.00 APN 6302-020-038 2 Record(s) $441,200.00 Miscellaneous Permit 2522 37th St National Dying Reinforce existing roof structure 30,000.00 APN 6302-020-038 2213 27th St T-Mobile Install(3)new antennas,install(3)new 20,000.00 APN 6302-008-025 RRU's,Relocate(3)existing antennas, Paint to match I 2 Record(s) $50,000.00 Roofing 2639 Soto St Remove portion of roof 24,000.00 APN 6302-001-016 1 Record(s) $24,000.00 7 Permits Total Valuation: $750,439.00 I Samuel e i iIson Director of Public Works,Water&Development Services Page 1 of 1 CITY OF VERNON BUILDING DEPARTMENT NEW BUILDINGS FOR THE MONTH OF FEBRUARY 2015 NONE I �I SamuelNilson Director of Public Works, Water& Development Services CITY OF VERNON BUILDING DEPARTMENT DEMOLITION PERMITS MONTH OF FEBRUARY 2015 NONE Sam i o Wilson Director Public Works, Water& Development Services I CITY OF VERNON BUILDING DEPARTMENT STATUS OF CERTIFICATES OF OCCUPANCY REQUESTS MONTH OF FEBRUARY 2015 REQUEST FOR INSPECTION 23 APPROVED 15 PENDING 217 TEMPORARY OCCUPANCIES 21 Samue ilson Director of Public Works, Water& Development Services (D (D c0 N o O O o O O N N cD OD Cl) Cl) O O O O (D O w N o � OD to Oct Oct 0 (D o ° L co N r (OV � N 0)N � N Q d V O O O O O O O O O O O O O O O O O O (R O O O Q, (7) 0) M 0) 0) 0) 0) 0) 0) 0) 0) OD OD OD oD OD O - OD OD co OD OD V1 co (D cD co O c0 co (D (D co c0 N LL Y N n y � y c O) (D�^ co yy L 0) On. 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O d O _ C N O N (p (p (O w (O _ d O pz z Z OZ O ®. iQ MQ IL IL MQ vQ U N� N co O 0)® a to v N Cl) N1 Ch M E N O O O O CL O O O O 0 0 0 0 O w CL U U U U y o4 N L'E r u vd0 0 0 CD o N N N N d cE 7 N y N€d O O O O T O d r a ® GJ�ftY tNOVa STAFF REPORT CITY ADMINISTRATION DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Mark C. Whitworth, City Administrator 1�1� I M V4 RE: Approval of the 2nd Amendment to the Purchase and Sales Agreement for property located at 5119, 5201 and 5241 District Blvd and 4601 East 52°d Drive (Thermador) Recommendations It is recommended that the City Council: 1. Find that approval of the 2nd amendment proposed in this staff report is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2. Approve the 2"d Amendment to the Purchase and Sales Agreement for the property located at 5119, 5201 and 5241 District Blvd and 4601 East 52ud Drive, to: a. Update the Indemnity Agreement (Exhibit E) to reflect the City's efforts in obtaining a conditional closure from DTSC in substantially the same form as submitted herewith. b. Approve the Bill of Sale and General Assignment c. Approve the Certification of Non-Foreign Status Background At the April 14, 2014 meeting the City Council approved Resolution No. 2014-13 which approved the sale of approximately 8.29 acres of unimproved City property located at 5119, 5201 and 5241 District Blvd and 4601 East 52nd Drive (the "Thermador Property") to Pacific Industrial, LLC (the"Buyer") for$7,992,436.00. At the November 24, 2014 meeting City Council approved the first amendment to the Purchase and Sale Agreement between Pacific Industrial, LLC and the City. The agreement amended the closing date to be 15 days after completion of remediation work and the issuance of the Soil No Further Action by California Department of Toxic Substance Control (DTSC) or sooner. In addition, Pacific Industrial, LLC offered to reimburse the City $100,000 if no additional mitigation measures or remediation work was required as a result of the City's soil remediation efforts. Since November 2014, the City and Pacific Industrial have worked with DTSC to successfully obtain a conditional closure / comfort letter on the soil remediation efforts. The conditional closure will allow Pacific Industrial to develop the property with the installation of a vapor barrier (institutional control), and an active ventilation system at the buyers cost. After construction the City will continue to monitor and inspect the progress of the ventilation system and report its findings to DTSC. The estimated total future cost to monitor and inspect for three years is approximately $44,300. After three years the City will work with DTSC to determine whether future monitoring will be required and if a No Further Action letter can be issued. If City Council approves the 2"d amendment, staff anticipates escrow to close on March 18"' 2015. If approval is granted staff also seeks approval for the Bill of Sale and General Assigmnent and Certification of Non-Foreign Status. Fiscal Impact 2014/2015 budget- No Fiscal Impact 2015/2016-2017/2018 budget-Approximately$44,300 in total. INDEMNITY AGREEMENT THIS INDEMNITY AGREEMENT (this "Indemnity") is made and entered into as of the _ day of March, 2015, by and between the CITY OF VERNON, a municipal corporation ("Seller") and PACIFIC INDUSTRIAL, LLC, a Delaware limited liability company, its successors and assigns ("Buyer").. RECITALS A. Seller and Buyer are parties to that certain Standard Offer, Agreement and Escrow Instructions for Purchase of Real Estate dated for reference purposes only April 2014, as amended from time to time (the "PSA"). Pursuant to the PSA, Seller has offered to sell, and Buyer has offered to purchase, real property commonly known as 5119, 5201, and 5241 District Boulevard and 4601 East 52nd Drive, Vernon, California (collectively, the "Property"). B. Seller has completed certain remediation work on the Property as set forth in the PIC Environmental Services Report (the "Report") dated January 13, 2015 (referred to in the PSA as the "Property Remediation Work"). Prior to the date fee title to the Property was transferred to Buyer (the "Closing"), Seller has performed the Property Remediation Work and prepared a report which recommended Institutional Controls including the construction of a sub slab vapor venting and barrier system, ongoing vapor monitoring as well as the recording of a Land Use Covenant on the Property. The DTSC has approved this report which is functionally a conditional NFA. C. The recommendations for further activity are presented in the document entitled Operations and Maintenance and Engineering Controls Work Plan, OU2 Industrial Property, 5119-5309 District Blvd Vernon California 90058 prepared by Hazard Management Consulting Inc. and dated February 10, 2015 ("O&M Plan"). The O&M Plan was approved by the DTSC (as hereafter defined). D. The final Soil NFA letter as contemplated by the PSA will be issued once the Seller and DTSC complete certain documentation. The Seller will be completing the Land Use Covenant and shall enter into an agreement with the DTSC to provide financial assurance that the post remediation requirements as laid out by DTSC shall be implemented. Buyer shall be responsible at its sole cost and expense for installation of the soil vapor barrier and monitoring systems. Seller shall remain responsible at its sole cost and expense for all post remediation obligations including monitoring and inspections as presented in the O&M Plan (the "Seller Obligations"). Notwithstanding the foregoing, Seller shall not be responsible or liable for any Seller Obligations arising out of or resulting from Buyer's negligence in the installation of the soil vapor barrier and monitoring systems. Seller shall provide copies of all correspondence and reports related to the implementation of the O&M Plan to Buyer. E. Prior investigations have identified ground water problems on the Property, from both historic site operations and resulting from a release at the adjacent Service Oil Property (as defined in the Work Plan). 1 Indemnity Agreement WEST\255423704.5 F. The California Department of Toxic Substances Control ("DTSC") has asserted jurisdiction over the Property and all remedial activities on the Property with respect to both soils and ground water; as of the Closing DTSC has directed the Seller to further investigate groundwater and has created an Operable Unit (OU3) that may include further obligations with respect to the groundwater. G. As of the Closing, Seller has obtained a Scheduled Location Pollution Liability Policy (the "Environmental Insurance Policy") insuring Seller as the named insured and Buyer as an additional insured. The Environmental Insurance Policy is attached hereto as Exhibit A. Capitalized terms when used herein shall have the meanings ascribed to them in the Environmental Insurance Policy unless expressly defined otherwise herein or in the PSA. H. Pursuant to Subsection 9.1(c)f. of the Addendum to the PSA, Seller agreed to provide Buyer with an indemnity against certain matters related to the ground water in and under the Property, and this Indemnity is entered into pursuant to that Subsection. NOW THEREFORE, for good and sufficient consideration, Buyer and Seller hereby agree as follows: 1. Term. This Indemnity shall become effective as of the date hereof, and shall terminate on the later of (a) the tenth (10th) anniversary after the date hereof; or (b) the date that DTSC (or its designee) issues a letter of "no further action" or other written confirmation in form as provided below at Section 3 that no further action will be required with respect to the ground water in or under the Property, which the Seller agrees it shall use its best efforts to promptly obtain (the "Term"). Notwithstanding the foregoing, Seller will perform the Seller Obligations (whether occurring during the Term or thereafter). 2. Seller Indemnity of Buyer. Upon and after the date hereof, Seller shall indemnify, hold harmless and defend the Buyer (and its successors, assigns, agents, affiliates, owners, members and employees) from and against any and all loss, damage, expense, third party claims including property damage and impacts to health, and Business Interruption Costs, resulting from the presence of chlorinated solvents and other hazardous materials in ground water in and under the Property; provided however that Seller shall have no indemnity obligation under this Indemnity for any such claims for loss or Business Interruption Costs due to hazardous materials placed on, in or under the Property after the date hereof by persons other than Seller, or from any such claims for loss or Business Interruption Costs arising solely from the acts or failure to act of Buyer; and provided further, the Buyer shall be responsible to pay the first One Hundred Thousand Dollars ($100,000) (the "Deductible") of such Claims. Buyer may, at any time during the Term, elect to waive its rights under this Section 2. Costs or expenses related to the ongoing investigation or remediation of groundwater, as may be required by DTSC, shall not be considered a claim expense subject to the Deductible referenced above. 2 Indemnity Agreement WEST\255423704.5 3. Other Costs to be Paid by Seller. In addition to the indemnity obligations of Seller set forth at Section 2, Seller shall be responsible (a) to pay the costs of all premiums payable under the Environmental Insurance Policy; and (b) to respond to all directives and remedial requirements as imposed by the DTSC including all costs to investigate, monitor and remediate if and as required by DTSC or its designee during the Term (including without limitation installing ground water monitoring systems on the Property if and as required by DTSC or its designee and monitoring the ground water wells, if any are installed). Seller shall discharge these duties in a commercially reasonable manner and take all actions reasonably necessary to obtain a No Further Action letter from the DTSC for the groundwater conditions. Seller shall request DTSC to provide its proposed form of NFA letter prior to its execution and delivery by DTSC (the "Draft NFA Letter"). Seller shall deliver the Draft NFA Letter to Buyer with a request that Buyer propose such modifications, if any, Buyer considers to be reasonable and appropriate under the circumstances. Seller, and at Buyer's election, Buyer shall negotiate with DTSC to obtain a final form of NFA Letter which includes Buyer's requested revisions. An NFA letter shall be considered final if and when, (y) DTSC has considered and responded to Seller's and Buyer's proposed modifications to the Draft NFA Letter, and (z) no further actions of any kind, including monitoring, are required by the DTSC. Buyer shall cooperate at no cost to Buyer (except as may be required to pay the Deductible), as reasonably required by Seller to enable Seller to perform its obligations, if any, under clause (b) of this Section. At the completion of the required investigation and/or remediation, Seller shall be responsible to remove all equipment and materials brought onto the Site and abandon all monitoring wells installed, all at Seller's expense. 4. Maximum Liability. In no event shall Seller's liability hereunder exceed Twenty Million Dollars ($20,000,000) in the aggregate. 5. Notice of Claims. Buyer agrees to immediately notify Seller in writing if it or any of its employees, officers or agents, becomes aware of any Claims arising in connection with the ground water in or under the Property. All notices shall be by personal delivery or receipted mail; addresses for notice are set forth at Exhibit B. 6. Binding on Seller; California Law. This Indemnity shall be binding upon Seller during the Term and inure to the benefit of the Buyer and its successors and assigns, and shall benefit future owners of a fee interest in the Property during the Term. This Indemnity shall be governed under the laws of the State of California, and shall be construed in accordance with and governed by the laws of said State, except to the extent that any of such laws may now or hereafter be preempted by Federal law. 7. Amendment. This Indemnity may not be modified, amended, revised, revoked, terminated, changed or varied in any way whatsoever except by the express terms of a writing duly executed by the Buyer and Seller. 3 indemnity Agreement WEST\255423704.5 [SIGNATURE PAGE FOLLOWS] 4 Indemnity Agreement W EST\255423704.5 IN WITNESS WHEREOF, Seller and Buyer have executed this Indemnity as of the day and year first written above. SELLER THE CITY OF VERNON, CALIFORNIA, a municipal corporation By: Name: Title: BUYER PACIFIC INDUSTRIAL, LLC, a Delaware limited liability company By: Name: Title: 5 Indemnity Agreement WEST\255423704.5 CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT File No: STATE OF California )SS APN No: COUNTY OF ) On before me, Notary Public,personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal, Signature This area for official notarial seal. OPTIONAL SECTION CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to till in the data below,doing so may prove invaluable to persons relying on the documents, F] INDIVIDUAL 0 CORPORATE OFFICER(S) TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT 0 TRUSTEE(S) GUARDIAN/CONSERVATOR 0 OTHER SIGNER IS REPRESENTING: Name of Person or Entity Name of Person or Entity OPTIONAL SECTION Though the data requested here is not required by law,it could prevent fraudulent reattachment of this form. THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED BELOW TITLE OR TYPE OF DOCUMENT: NUMBER OF PAGES DATE OF DOCUMENT SIGNERS) OTHER THAN NAMED Re roduced by First American Title Insurance Company National Commercial SerJ11/200 6 Indemnity Agreement WEST\255423704.5 CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT File No: STATE OF California )SS APN No: COUNTY OF ) On before me, Notary Public,personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal, Signature This area for official notarial seal, OPTIONAL SECTION CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to till in the data below,doing so may prove invaluable to persons relying on the documents. 0 INDIVIDUAL CORPORATE OFFICER(S) TITLE(S) PARTNER(S) ❑ LIMITED ❑ GENERAL ATTORNEY-IN-FACT TRUSTEE(S) 0 GUARDIAN/CONSERVATOR OTHER SIGNER IS REPRESENTING: Name of Person or Entity Name of Person or Entity OPTIONAL SECTION Though the data requested here is not required by law,it could prevent fraudulent reattachment of this form. THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED BELOW TITLE OR TYPE OF DOCUMENT: NUMBER OF PAGES DATE OF DOCUMENT SIGNERS)OTHER THAN NAMED Reproduced by First American Title Insurance Company National Commercial Services I l/200 7 Indemnity Agreement WEST\255423704.5 8 Indemnity Agreement WEST\255423704.5 EXHIBIT A Scheduled Location Pollution Liability Policy Issued by Allied World 9 Indemnity Agreement WEST\255423704.5 EXHIBIT B Addresses for Notice City of Vernon Attn: 4305 Santa Fe Avenue Vernon, CA 90058 T: (323) 826- Pacific Industrial, LLC Attn: Neil Mishuda 6272 Pacific Coast Highway Suite #E Long Beach, CA 90803 T: (562) 546-0253 10 Indemnity Agreement WEST\255423704,5 BILL OF SALE AND GENERAL ASSIGNMENT THIS BILL OF SALE AND GENERAL ASSIGNMENT(this "Bill of Sale") is made this day of March, 2015, by the City of Vernon, a California charter City and California municipal corporation, ("Transferor"), in favor of 5119 District Boulevard Investors,LLC ("Transferee"), to be delivered and effective on the "Effective Date" (as defined below). WITNESSETH: Transferor and 5119 District Boulevard Investors,LLC ("Buyer") are parties to that certain Standard Offer, Agreement and Escrow Instructions for Purchase of Real Estate dated for reference purposes only April 2014 (the "Agreement"), granting Buyer an option to purchase real property "Property" (as defined in the Agreement). Buyer exercised its option under the Agreement and thereafter assigned its rights and obligations pursuant to the Agreement to Transferee. Pursuant to the terms of the Agreement, Transferor is obligated to transfer to Transferee any and all of Transferors right, title and interest in and to certain personal property in connection with delivery of the Grant Deed from Transferor to Transferee (the "Deed") at the closing of the real property "Property" (as defined in the Agreement) 1. Assignment and Assumption. For value received, receipt and sufficiency of which are hereby acknowledged, Transferor hereby sells, assigns, transfers, conveys and delivers to Transferee, without representation or warranty of any kind whatsoever, on an"AS-IS"basis, absolutely and not as security, all of its present and future right, title and interest in and to the following personal property (collectively, the "Personal Property"): (i) Any and all personal property owned by Transferor located on or used specifically in the conduct of the ownership of the real property described within the Deed (the "Property"): and (ii) Any and all other property, general intangibles, rights in or to property and contractual rights which Transferor may have in connection with its ownership of the Property, including, (A) any and all agreements, licenses, permits and entitlements, existing sewer capacity water discharge units that apply to the Property, (B) all contract rights, including without limitation, environmental indemnity agreements, environmental insurance policies, warranties from contractors, architects, engineers and material and labor suppliers whether written or implied, relating to the Property and (C) all easements, licenses and rights of way, occupancy or use agreements affecting or relating to the Property(collectively, the "Contracts"). Transferee accepts the assignment and assumes and agrees to perform as a direct obligation all the obligations of Transferor which arise after the Effective Date(as defined in Section 2. below) and accordingly agrees to indemnify, protect,hold harmless and defend (with counsel approved by Transferor)Transferor and its officers, employees, successors and assigns, from and against any and all claims, causes of action, obligations, liabilities, losses, damages, costs and expenses (including attorneys' fees, disbursements, and court costs as an item of loss and as may be incurred in connection with the enforcement of the indemnity obligation), arising out of breach or alleged breach or default by Transferee of its obligations under this Assignment. Transferor shall remain liable for all of Transferors obligations under the Contracts accruing prior to the date hereof. Transferor agrees to indemnify,protect, hold harmless and defend (with counsel approved by Transferee)Transferee and its officers, employees, successors and assigns, from and against any and all claims, causes of action, obligations, liabilities, losses, costs, damages and expenses (including attorneys' fees, disbursements, and court costs as an item of loss and as may be incurred in connection with the enforcement of the indemnity obligation) arising out of breach or any alleged breach or default by Transferor of its obligations under this Assignment. 2.Effectiveness, This Assignment shall be deemed effective on the date("Effective Date")the Deed is filed for record with the Los Angeles County Recorder's Office. If any provision of this Assignment shall be held invalid or unenforceable for any reason and to any extent,the remainder of this Assignment shall not be affected,but shall be enforced to the greatest extent permitted bylaw. Each party agrees to sign any other and further instruments and documents as may be reasonably necessary or proper in order to accomplish the intent of this Assigrunent. This Assignment shall inure to the benefit of the parties and their respective successors and assigns. 3. Attorneys'Fees. In any action between the parties to enforce any of the terms or provisions of this Assignment the prevailing party in the action shall be entitled,in addition to damages,to injunctive relief or other relief,to its reasonable costs and expenses,including,without limitation,costs and reasonable attorneys'fees. 4. Capacity t� o Sign. All parties covenant that they possess all necessary capacity and authority to sign and enter into this Assignment. All individuals signing this Assignment for a party who is a corporation,a partnership,or other legal entity,or signing pursuant to a power of attorney or as a trustee, guardian,conservator or in any other legal capacity,covenant that they have the necessary capacity and authority to act for,sign,and bind the respective entity or principal on whose behalf they are signing. Transferor agrees to execute such documents as may reasonably requested by Transferee's lender to effect this Assignment,provided that Transferor shall incur no cost or liability in connection therewith. 5. Counterparts. This Assignment may be signed in multiple counterparts and by different parties in separate counterparts. Each counterpart shall be deemed an original agreement, and all of them together shall constitute one agreement among all the parties signing any of the counterparts. Signed copies of this Agreement exchanged by facsimile transmission or electronic pdf signatures via email shall be binding as if the same were an original signature. [Signatures Begin on Next Page]. Transferor: Transferee: By: By: Name: Name: W. Michael McCormick Its: Its:Mayor ATTEST: Maria E.Ayala,City Clerk APPROVED AS TO FORM: Hema Patel, City Attorney CERTIFICATION OF NON-FOREIGN STATUS 1. Section 1445 of the Internal Revenue Code provides that a transferee of a U.S. real property interest must withhold tax if the transferor is a foreign entity. 2. In order to inform 5119 District Boulevard Investors, LLC("Transferee)that withholding of tax is not required upon disposition of a U.S. real property interest by the City of Vernon, a California charter City and California municipal corporation, ("Transferor),the undersigned hereby certifies and declares by means of this Certification that: A. Transferor is not a foreign corporation,foreign partnership,foreign trust,or foreign estate(as these terms are defined in the Internal Revenue Code and h-icome Tax Regulations); B. Transferor's tax identification number is 95-6000808; and C. Transferor's office address is 4305 Santa Fe Avenue,Vernon, CA 90058 3. Transferor understands that this Certification may be disclosed to the Internal Revenue Service by Transferee and that any false statement contained in this Certification may be punished by fine or imprisonment or both. 4. Transferor understands that Transferee is relying on this Certification in deter pining whether withholding is required,and Transferee may face liabilities if any statement in this Certification is false. The undersigned declares under penalty of perjury under the laws of the State of California that the information contained in this Certification is true and correct. City of Vernon By: Name: W. Michael McCormick Its: Mayor ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Hema Patel, City Attorney c+g v� ♦ RECEIVED !Ga'Yl;Y.l�O Jg4Q' MAR 0 9 2015 E C V CITY ADMINISTRATION MAR 12 ZD15 STAFF REPORT CITY CIERWSOFFICE CITY ATTORNEY'S OFFICE DATE: March 17,2015 TO: Honorable Mayor and City Council FROM: Hema Patel, City Attorney �90vu RE: Approving and authorizing the execution of an At-Will Employment Agreement by and between the City of Vernon and Brian W. Byun Recommendation It is recommended that the City Council: 1. Find that the approval of the agreement proposed in this staff report is exempt under the California Environmental Quality Act(CEQA) in accordance with Section 15061(b)(3),the general rule is that CEQA only applies to activities that may have an effect on the environment. 2. Approve the At-Will Employment Agreement (the "Agreement") with Brian W. Byun, in substantially the same form as submitted herewith, effective March 18, 2015. The proposed Agreement is the standard at-will employment agreement form approved by City Council for other executive and management positions. Background The Human Resources Department has conducted an executive recruitment to find the most qualified candidate to fill the position of Deputy City Attorney. A broad outreach to potential candidates was conducted, resulting in many more qualified candidates than could be interviewed. As a result, the Human Resources Department filtered the applicants with an additional screening criteria. The resulting applications were reviewed with Human Resources staff, and the City Attorney's Office, and nine (9) applicants were invited to participate in a first-round interview conducted by an internal screening panel. The interview panel consisted of the City Attorney, City Administrator, Director of Human Resources, Director of Gas & Electric and the Police Chief. The three (3) highest-ranking candidates were referred to the second round interview with the City Attorney's Office. The City Attorney's Office conducted the final round interviews with the three (3) highest- ranking candidates on February 11, 2015. After thorough consideration and deliberation, the City Attorney's Office unanimously determined Brian W. Byun to be the best-qualified candidate to meet the needs of the City and the City Attorney's Office. As such, after reviewing dozens of applications and interviewing the top candidates, the City Attorney has selected Brian W. Byun, subject to approval of an At-Will Employment Agreement. The Agreement establishes an effective date of March 18, 2015, and a minimum starting salary of$146,016.00 per year, plus all benefits provided to executive personnel. Fiscal Impact The approximate annual cost to fill the Deputy City Attorney position as proposed in this staff report is $188,686 (salary of $146,016.00, plus fringe benefits). The approximate cost for the remainder of this fiscal year is $55,034, and sufficient funds have been budgeted in the FY 2014- 2015 budget. AT-WILL EMPLOYMENT AGREEMENT (NON-SAFETY) BETWEEN THE CITY OF VERNON AND BRIAN W. BYUN This Agreement is between the City of Vernon ("City") and Brian W. Byun_("Employee"). Recitals City desires to employ Employee as an at-will employee in the position of Deputy City Attorney. Employee desires to be the Deputy City Attorney and acknowledges that such employment is at-will. The City Attorney, pursuant to the authority granted by the City of Vernon Charter and City Council, agrees to hire Employee, as an at-will employee, subject to the terms and conditions identified below. AGREEMENT Section 1'. TERM The effective date of this Agreement shall be March 18, 2015. Either party may terminate this Agreement pursuant to the provisions set forth below. Employee is an at-will employee and may be terminated, with or without cause, upon thirty (30) days written notice. Employee may resign with thirty (30) days advance notice as set forth in Section 8 below. Section 2: DUTIES A. City engages Employee as the Deputy City Attorney to perform the functions and duties specified in the job description for the position (Attachment "A", incorporated herein by this reference), as the same may be modified by the City Attorney, from time to time, and to perform such other legally permissible and proper duties and functions as the City Attorney shall, from time to time, assign. B. Employee agrees that to the best of his ability and experience that he will at all times conscientiously perform the duties and obligations required, either express or implied, by the terms of this Agreement, the ordinances, resolutions and adopted policies of the City of Vernon and the laws and regulations of the State of California and the United States. C. As a public employee, Employee is required to work a full and complete work week pursuant to the established work schedule as determined by the City Attorney, and devote whatever time is necessary to fulfill the employment responsibilities and duties as identified in this Agreement. D. During the term of this Agreement, Employee is required to have and maintain a valid California Driver's license. E. Employee acknowledges that in connection with the performance of his duties, he will obtain information from City employees and third parties that is of a confidential nature. Employee agrees that he will not disclose such confidential information other than to officers and employees of the City who have been authorized to have access to such information. Employee further agrees that if he has a question as to the confidentiality of information obtained in the course of his employment, he will contact the City Attorney for advice. Section 3: EXCLUSIVE EMPLOYMENT Employee agrees to focus his professional time, ability and attention to City business during the term of this Agreement. Consequently, Employee agrees not to engage in any other business pursuits, whatsoever, directly or indirectly, render any services of a business, commercial, or professional nature to any other person or organization, for compensation, without the prior written consent of the City Attorney. This does not preclude Employee from volunteering his services to other entities or individuals as long as such volunteer services are not in conflict with the services to be provided by Employee under this Agreement. Section 4: COMPENSATION As compensation for the services to be rendered by Employee, City agrees to pay Employee a base starting salary of no less than $146,016.00, per year, payable in twenty-six (26) biweekly installments at the same time as other employees of the City are paid and subject to customary withholding. Salary adjustments (merit increases), if any, in Employee's salary during the term of this Agreement shall be at the sole discretion of the City Attorney based upon the City Attorney's evaluation of Employee's job performance and within the base salary range established by the City Council or as otherwise approved by the City Council. Any and all adjustments shall be in accordance with City personnel policies and procedures. Employee's salary shall be reflected in the City's publicly available salary schedule. Section 5: BENEFITS A. Retirement As an employee of the City of Vernon, Employee will be enrolled in the California Public Employees Retirement System (PERS) retirement plan, as such plan may be amended by the City Council. As of the date of this employment agreement, such plan includes the 2.7% @ 55 benefit formula for"classic" miscellaneous employees or the 2.0% at 62 benefit formula for "new" miscellaneous employees. The Employee pays for the employee contribution to PERS. B. Other Executive Management benefits Employee shall receive all benefits specified by the then current Resolutions of the City Council of Vernon for Executive Management Staff, including, without limitation, those related to Vacation, Administrative Leave, Holidays, Sick Leave, Medical and Dental Insurance, Life Insurance, Flexible Benefits Plans, Vision Care, Other Leaves, and Deferred Compensation, and other types of leave in accordance with the Personnel and Policies and Procedures Manual. Section 6: TERMINATION AND SEVERANCE PAY A. Employee is an at-will employee and serves at the will and pleasure of the City Attorney and may be terminated at any time, without cause, subject to the conditions of paragraphs B and C of this section. B. In the event that Employee is terminated by the City Attorney for reasons other than physical or mental incapacity, and other than those reasons noted in paragraph E, -2- below, the City agrees to pay the employee a severance package equal to six (6) months of base salary. C. To be eligible for severance pay, as identified in paragraph B, of this section, Employee shall fulfill all of his obligations under this Agreement and shall sign acknowledgment and release of claims against the City. Such acknowledgement and release appears as Attachment "B" to this Agreement. D. All severance payments shall be paid within thirty (30) calendar days of the date Employee executes the acknowledgement and release of claims against the City. E. Notwithstanding paragraphs A, B and C, above, if Employee is terminated due to retirement, insubordination, incapacity, dereliction of duty, addiction to a controlled substance or alcohol, conviction of a crime involving moral turpitude or involving personal gain to him or abuse of his office or position or any felony or for a breach of this Agreement, City shall have no obligation to pay any severance provided in this section. Furthermore, Employee agrees that any severance provided shall be fully reimbursed to the City if the Employee is convicted of a crime involving an abuse of his office or position. F. Upon termination, Employee shall be paid for all earned, but unused, vacation time. Section 7: EXECUTIVE COMPENSATION LIMITATIONS If Employee is paid leave salary during a pending investigation, any salary provided for that purpose shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position. If Employee is provided funds for any legal criminal defense during his employment with the City, any funds provided for that purpose shall be fully reimbursed to the City if the Employee is convicted of a crime involving an abuse of his office or position. If this Agreement is terminated, any cash settlement related to the termination that Employee may receive from the City shall be fully reimbursed to the City if Employee is convicted of a crime involving an abuse of his office or position. Section 8: RESIGNATION / RETIREMENT Employee may resign at any time. Employee may retire, provided he is eligible for retirement, at any time. Employee agrees to provide thirty (30) calendar days advance written notice of the effective date of his resignation or retirement. In the event Employee retires or resigns, Employee shall be entitled to payment for earned, but unused, vacation time, but not to severance pay as delineated in Section 7, paragraph B, above. Section 9: DISABILITY If Employee is permanently disabled or otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of thirty (30) calendar days beyond any earned sick leave, City shall have the option to terminate this Agreement; however, the City's option to terminate under this Section shall be limited by its obligation to engage in the interactive process for reasonable accommodations and to provide reasonable accommodations as required by law. Nothing in this Section shall be construed to limit or restrict Employee's -3 - benefits or rights under workers' compensation or the Public Employees Retirement System ("PERS"). However, an employee terminated under this section is not eligible for severance pay, as delineated in Section 7 of this Agreement. In cases of disability, Employee shall be compensated for any earned, but unused, vacation leave. Section 10: GENERAL PROVISIONS A. Notice Any notices required by this Agreement shall be in writing and either delivered in person or by first class, certified, return receipt requested US Mail with postage prepaid. Such notice shall be addressed as follows: TO CITY: City Attorney City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 TO EMPLOYEE: Brian W. Byun 4958 Marlborough Drive San Diego, CA 92116 B Entire Agreement The text of this Agreement shall constitute the entire and exclusive agreement between the parties. All prior oral or written communications understanding or agreements between the parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or modification to this Agreement may be made except by a written agreement signed by the Employee and the City Attorney and approved as to form by the City Attorney. C Assignment This Agreement is not assignable by either the City or Employee. D Severability In the event that any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be void are wholly inseparable from the remaining portions of this Agreement. E. Effect of Waiver The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions in this Agreement by the other party shall not be deemed a waiver of that term, covenant or condition, nor shall any waiver or relinquishment of any right or power at any one -4- time or times be deemed a waiver or relinquishment of that right or power for all or any other time or times. F. Jurisdiction Any action to interpret or enforce the terms of this Agreement shall be held exclusively in a state court in Los Angeles County, California. Employee expressly waives any right to remove any such action from Los Angeles County. G. Effective Date This Agreement shall take effect on March18, 2015. [Signatures Begin on Next Page]. -5 - IN WITNESS WHEREOF, the City of Vernon has caused this Agreement to be signed and executed on its behalf by its City Attorney, and executed by the Employee. City of Vernon, a California charter City and California municipal corporation Dated: By: Hema P. Patel, City Attorney ATTEST: Ana Barcia, Deputy City Clerk Approved as to form: Hema Patel, City Attorney -6- In signing this Agreement, Employee understands and agrees that his employment status is that of an at-will employee and that his rights to employment with the City are governed by the terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of the City of Vernon which might otherwise apply to employees of the City. Employee further acknowledges that he was given the opportunity to consult with an attorney prior to signing this Agreement. Signed: Dated: Employee -7- ATTACHMENT A Job Description -8- ATTACHMENT B ACKNOWLEDGEMENT AND RELEASE This is to confirm that on this date I have received severance pay in the amount of $ pursuant to my employment agreement with the City of Vernon. I acknowledge that, in accepting such severance pay, I am releasing the City, its employees, officers and agents, from any and all claims of any kind or nature I had or may have had against the City arising from my employment with the City, including but without limitation, age discrimination claims under the Age Discrimination in Employment Act and the Older Workers Benefit Protection Act. I further acknowledge that this Acknowledgment and Release releases the City from and waivers any claims I may have against the City, its employees, officers and agents, stemming from my employment relationship, including the severance thereof, to the fullest extent permissible under the law. I further acknowledge that this waiver extends to all claims, known and unknown, relative to my employment with and cessation of my employment with the City. I specifically waive the application of Civil Code §1542, which provides: A general release does not extent to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor. I have had the opportunity to consult with legal counsel relative to this Acknowledgement and Release, and I had a reasonable period of time within which to consider signing this Acknowledgement and Release. I have signed this Acknowledgement and Release voluntarily and willingly. Dated: Employee -9- ,VJXr { r . RECEIVED ;v MAR 1 1 2015 CITY ARAINISTRATION ,Feet �L STAFF REPORT MAR 12 n15 Finance Department FILE DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Director of Finance,William Fox `'- RE: AUTHORIZATION TO ENTER INTO CONTRACTS WITH J.P. MORGAN AND CITIGROUP FOR INVESTMENT BANKING AND UNDERWRITING SERVICES TO RESTRUCTURE THE 2009 SERIES ELECTRIC SYSTEM REVENUE BONDS, TERMINATE THE 2004 SERIES A&B INTEREST RATE SWAP AGREEMENTS,AND ISSUE NEW BONDS RECOMMENDATION 1. Find that entering into a contract with an investment underwriter whose sole business is to provide investment underwriting services are exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3). The general rule is that CEQA only applies to activities that may have an effect on the environment. Investment underwriting service activities are not subject to CEQA. 2. Approve the selection of J.P. Morgan as the senior-managing underwriter for the proposed 2009 Series Bond refunding, 2004 Series A&B Investment Derivative Instruments conversion, and new 2015 bond financing activities. 3. Approve the selection of Citigroup as the co-managing underwriter for the proposed 2009 Series Bond refunding, 2004 Series A&B Investment Derivative Instruments conversion, and new 2015 bond financing activities. BACKG OUND The City performed a long term financial planning effort to help evaluate its future financial and operational requirements.An important element of the financial planning effort was an examination of the debt profile of its electric system bonds. The Vernon Chamber and the Electric Rate Advisory Committee both expressed support for examining the current debt profile in order to provide electric rate stability and reduce the financial volatility caused by the 2004 Series A& B Investment Derivative Instruments, more commonly known as the interest rate SWAPS. After careful analysis and collaboration with PFM, the City's financial advisors, it was determined that the 2009 Series bonds and the two interest rate SWAPS contracts are eligible for refunding. Vernon Gas & Electric (VGE) has also identified additional capital funding requirements for the next five years necessary to maintain electric system reliability. Based on the advice of PFM and a comprehensive review of the City's existing debt and future capital needs, City staff recommends the issuance of 2015 Series Bonds this spring. These new bonds will help provide customer electric rate stability by retiring portions of the 2009 Series Bonds and lengthening the maturities, terminating the two interest rate swap contracts and financing said debt with low interest rate bonds, and possibly obtaining additional funding to address electric system reliability requirements. In order to accomplish this new bonding requirement, the City selected PFM to act as our Financial Advisors, and Orrick, Herrington& Sutcliffe LLP as our bond and disclosure counsel. The final element of the bonding transaction team is that of the underwriter. BOND UNDERWRITER SELECTION PROCESS Although exempt from the competitive bidding process pursuant to City Code Article IV Section 2.17.12(A) (10), contract for professional services, the City took a conservative and transparent approach and issued a Request for Proposals (RFP) for underwriting services in October 2014. As part of this process ten firms that specialize in public power bond financing were solicited. In addition, the RFP was placed on the City's website to allow any other interested parties to respond. As a result, four proposals were received.They were from Stifel Nicolaus&Company, Citigroup, J.P. Morgan, and Morgan Stanley. The four proposals were scored by the City's financial advisor, PFM. The best overall value providing the lowest overall cost taking into consideration both low transaction issuance costs and projected future interest costs were found in the proposals of J.P. Morgan and Citigroup. ESTIMATED FISCAL IMPACT The total estimated amount of the debt transactions is estimated to be $100 million. This includes refunding of current debt for cash flow relief, termination of the two existing interest rate swap agreements, and to fund capital requirements in order to maintain existing electric system reliability. NEXT STEP IN BOND PROCESS Upon finalizing the 2015 Series bond financial requirements and disclosure documents, City Council will be briefed on the specifics of the bonding transaction before proceeding with the final sale. At that time, Council will be requested to approve a resolution to move forward with the bond transaction and grant authority to the Director of Finance to accept or reject bids and set the interest rates on the bonds sold. A calculation will be done by the City's Financial Advisor to determine the lowest cost investor bids to be accepted. This information will be brought forward to City Council and will be incorporated into the authorizing resolution. COUNCIL POLI_CY CONSIDERATION This action supports the City Council's strategic goals to maintain fiscal responsibility, electric rate stability, and electric system reliability. This also takes into consideration the requests of businesses for additional electric rate certainty. WF: MH v� OF VEA E pp 15 Mrnt II', o te�P MAR 1 1 2015 MAR 12 Z0 n CITY CLERK'S QFFIGE STAFF REPORT CITY ADM IN ISTRATI ON VERNON GAS & ELECTRIC DEPARTMENT DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Carlos Fandino Jr., Director of Vernon Gas & Electric RE: Request for approval to enter into a services agreement with Power Engineers, Inc. (PEI) for the Development of Spill Prevention, Control, and Countermeasure (SPCC) Plan for Distribution Stations, Switching Stations and Customer Substations Recommendation It is recommended that the City Council: 1. Find that the approval of the proposed services agreement is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15302 (C), because the proposed contract consists of the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity; and 2. Approve the proposed services agreement with Power Engineers, Inc. (PEI) for the development and certification of Spill Prevention, Control, and Countermeasure (SPCC) Plan for four distribution stations, two switching stations, thirteen (13) customer substations and the Soto Yard large transformer warehouse and enter into a contract, for an amount not-to-exceed $40,918 and authorize the Director of Finance to execute the services agreement on behalf of the City. Pursuant to § 2.17.02 (B) of the Vernon Municipal Code, this agreement requires City Council approval due to the cumulative monetary value of all contracts in effect at the City for this particular contractor. It is further recommended that the City Council find that the contract is exempt from competitive bidding requirements pursuant to Vernon Municipal Code § 2.17.12 [A-10 & B-1]: Exemptions because this is a contract for a professional service and it is for an expenditure under $50,000. Background Vernon Gas & Electric Department own, operates and maintains four distribution stations, two switching stations and thirteen (13) customer substations (collectively, the "substations") and the Soto Yard. These facilities contain oil filled equipment that require spill control and management. In accordance with Title 40 of the Federal Regulations Part 112 (40 CFR 112), State of California, Los Angeles County, and Vernon code and permit requirements, the Department is required to have certified SPCC plans for each substations. Oil Pollution Prevention Regulations promulgated under the Clean Water Act, and later amended by the Oil Pollution Act of 1990, require facilities to prepare and implement a plan to contain oil and prevent and discharge into navigable waters or adjourning shorelines on the United States. Because of the quality of oil used in electrical equipment in Vernon substations and the close proximity to the Santa Ana River, the substations are subject to SPCC requirements (under Article 40 CFR 112). As permitted in the City's Purchasing Manual, the Department is requesting approval to enter into a contract with Power Engineers, Inc. (PEI). Since the contract is for a professional service and under $50,000, it is exempted by the Code from Competitive Bidding (Sec. 2.17.12 [A-10 & B-1]: Exemptions). PEI is offering identical pricing, terms and conditions as those provided to the City of Burbank which are highly favorable to the City. The development of revised and certified SPCC plan that complies with 40 CFR 112 for all city owned, maintained and operated electric substations is a requirement and mandated by federal regulations. The substations consist of Vernon, Leonis, Ybarra, McCormick, Byron Jackson, Kinetics, Flowserve, Trigas, Owill, PABCO, Farmer John, Exxon Mobile, US Growers, CWS Industries, 7-UP, CMI, Exide and the Soto Yard. Fiscal Impact The proposed development and certification of the Spill Prevention, Control, and Countermeasure (SPCC) Plan for the twenty distribution substations, customer substations and the Soto Yard is estimated at a not to exceed cost of $40,918. The scope for this project is included in 2014-2015 budget and the funds are available. Attachments i I i SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND POWER ENGINEERS INC., FOR THE DEVELOPMENT OF SPILL PREVENTION, CONTROL, AND COUNTERMEASURE (SPCC) PLAN FOR DISTRIBUTION STATIONS, SWITCHING STATIONS AND CUSTOMER SUBSTATIONS COVER PAGE Contractor: Power Engineers, Inc. Responsible Principal of Contractor: Dev Birla, P.E./PMP Senior Project Manager Notice Information - Contractor: Power Engineers, Inc. 731 East Ball Road, Suite 100 Anaheim, CA 92805 Attention: Dev Birla, P.E./PMP Senior Project Manager Phone: (714) 507-2732 Email: dev.birla@powereng.com Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Carlos Fandino, Director of Gas& Electric Telephone: (323) 583-8811 ext. 834 Facsimile: (323) 826-1408 Commencement Date: March 18, 2015 Termination Date: March 17, 2016 Consideration: Total not to exceed $40,918.00 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 9.19 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND POWER ENGINEERS INC., FOR THE DEVELOPMENT OF SPILL PREVENTION, CONTROL, AND COUNTERMEASURE (SPCC) PLAN FOR DISTRIBUTION STATIONS, SWITCHING STATIONS AND CUSTOMER SUBSTATIONS This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and Power Engineers, Inc., a California corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals issued by the City of Burbank in May 2014, Exhibit "A", and Contractor's proposal to the City ("Proposal") dated January 15, 2015, Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed according to the accepted standards of skill, care and diligence then prevailing in the engineering profession. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Contract shall commence on March 18, 2015, and it shall continue until March 17, 2016, unless terminated at an earlier date pursuant to the 2 i thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit"C". 5.2 Contractor's grand total compensation for the entire term of this Contract, including change orders, shall not exceed $40,918.00, without the prior authorization of the City Administrator and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient 3 detail to measure performance will be returned,when feasible, within seven (7) days of City's receipt of invoice, and line items subject to dispute will not be processed for payment. City agrees to pay when due that portion not in dispute. 6.5 City will pay Contractor the undisputed amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. The Director of the Gas & Electric Department shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator, shall have the authority to issue administrative change orders to increase the compensation due Contractor under this Contract, but the combined total amount of such change orders shall not exceed $40,918. 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 GENERAL TERMS AND CONDITIONS. 9.1 INDEPENDENT CONTRACTOR. 9.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent or employee of City and shall furnish such services in its own manner and method except as required by this Contract. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment 4 of its employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 9.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 9.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered at no charge to City if Contractor had already been paid to prepare said documents. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. City shall not gain ownership of any intellectual property of Contractor that was used to create the deliverables. Contractor shall grant to City a nonexclusive, perpetual, royalty-free, world-wide, limited license under copyright to use solely for its own benefit, for internal purposes only, and only with its own personnel and without rights to sublicense, such Contractor I as is necessary for City to make the agreed use of the deliverables as contemplated by this Agreement. The City acknowledges that Contractor's drawings and specifications, including all documents on electronic media, were designed solely with respect to the project, and agrees to hold Contractor harmless from any claim, or liability to the extent caused by any improper reuse or improper modification of the 5 documents by the City or an agent of the City. 9.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work caused by a failure to meet accepted standards of care, skill and diligence, without additional cost for a period of one (1)year from completion of the work. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy or incompleteness. 9.5 WAIVER. The City's waiver of any term, condition, breach or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. 9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors and/or assigns. 9.7 NO ASSIGNMENT. Contractor shall not assignor transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties or otherwise constitute a novation. 9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City-laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. 9.9 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which such party may be entitled. 6 9.10 INTERPRETATION. 9.10.1 Applicable Law. This Contract, and the rights and duties of the parties hereunder(both procedural and substantive), shall be governed by and construed according to the laws of the State of California. 9.10.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation and agreements (written or oral). 9.10.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 9.10.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 9.10.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 9.10.6 Choice of Forum. The parties hereby agree that this Contract is to be enforced in accordance with the laws of the State of California, is entered into and/or is to be performed in the City of Vernon and that all claims or controversies arising out of or related to performance under this Contract shall be submitted to and resolved in a forum within the County of Los Angeles at a place to be determined by the rules of the forum. 7 9.10.7 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 9.11 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term and provision hereof. Contractor shall strictly comply with the schedule for the work agreed upon between the Parties, except to the extent City expressly authorizes a delay in writing in advance. 9.11.1 FORCE MAJEURE. Contractor shall not be responsible for delays caused by factors beyond Contractor's reasonable control, including but not limited to delays because of external strikes, external lockouts, external work slowdowns or external stoppages, accidents, acts of God, failure of any governmental or other regulatory authority to act in a timely manner, failure of the City to furnish timely information or approve or disapprove of Contractor's Services or work product promptly, or delays caused by faulty performance by the City or by City's direct contractors. When such delays beyond Contractor's reasonable control occur, the City agrees that Contractor shall not be responsible for damages caused by the delay, nor shall Contractor be deemed to be in default of this Agreement to the extent caused by the delay. In the event of such delay, the Schedule shall be extended for a period of time equal to such delay. 9.12 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 9.13 RESOLUTION OF DISPUTES. The Parties shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement, or any breach hereof or any work performed hereunder, promptly by negotiation between executives who have authority to settle the controversy. Any party may give the other party written notice of any dispute not resolved during the normal course of business. Such notice shall include a statement of that party's position and documentation supporting that parties claim and the name and title of the 8 executive who will be representing that party and any other person who will accompany the executive. The receiving party shall respond in kind within fifteen (15) days of the date of notice. Within thirty (30) days after delivery of the initial notice, the executives of both parties shall meet at a mutually acceptable time and place and use good faith efforts to resolve the dispute. If dispute is not then resolved, either party may give the other written notice that these executive negotiations are concluded. Negotiations pursuant to this Section shall be confidential and shall be treated as compromise and settlement negotiations for purposes of Law and rules of evidence. Time requirements herein may be modified upon mutual written consent of the parties. 9.13.2. MEDIATION. In the event that the parties are unable to settle the dispute through direct negotiations as set forth above, all remaining controversies or claims shall then be submitted to mediation within ten (10) days from written notice of concluded negotiation following the Commercial Mediation Rules published by the American Arbitration Association. Unless the parties agree otherwise, mediation shall be held in Los Angeles, CA. This Agreement to mediate and any other agreement or consent to mediate entered into in accordance with this Agreement shall be specifically enforceable under the prevailing law of any court having jurisdiction. Unless otherwise agreed, the Parties shall evenly split the costs of mediation. 9.13.3. RESERVATION OF RIGHTS. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 9.14 INDEMNITY. Contractor agrees to indemnify, defend, and hold harmless (even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by law, the City, its City Council and each member thereof, and its officers, employees, commission members and representatives, from any and all liability, loss, suits, claims, damages, costs,judgments and expenses (including attorney's fees and costs of litigation) to the extent such damages result from, or arise out of, or are claimed to result from or to arise out 9 of: 1) any activity, other than the performance of professional services, on or use of City's premises or facilities or any performance under this Contract; or 2) any negligent or improper acts, errors or omissions(including,without limitation, professional negligence)of Contractor, its employees, representatives, subcontractors,or agents in connection with the performance of professional services under this Contract. If it is finally adjudicated that liability was caused by the comparative active negligence or willful misconduct of an indemnified party, Consultant may submit a claim to the City for reimbursement of reasonable attorneys' fees and defense costs in proportion to the established comparative liability of the indemnified party. 1) This agreement to indemnify includes, but is not limited to, personal injury (including death at any time)and property or other damage (including, but without limitation, contract or tort or patent, copyright, trade secret or trademark infringement) sustained by any person or persons (including, but not limited to, companies, or corporations, Contractor and its employees or agents, and members of the general public). 9.14.1 RELEASE. Contractor agrees to release and covenants not to sue the City, its City Council and each members thereof, and its officers, employees, commission members and representatives for any damage or injury (including death) to itself, its officers, employees, agents and independent contractors damaged or claiming to be damaged from any performance under this Contract. 9.15 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amount set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. i. Automobile Liability with minimum limits of at least $100,000/300,000/50,000 if written on a personal automobile liability form, for using a personal vehicle; or an amount of$500,000 including owned, hired, and non-owned liability coverage if 10 i written on a Commercial automobile liability form. ii. General Liability with minimum limits of at least$1,000,000 combined single limits written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, and employees, must be endorsed on the policy as additional insured as respects liability arising out of the Contractor's performance of this Contract. If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insured under its own policy of shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. iii. Professional Errors and Omissions coverage in a sum of at least $1,000,000 per claim and $2,000,000 in the aggregate. iv. Contractor shall comply with the applicable sections of the California Labor Code concerning worker's compensation for injuries on the job. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. V. Each insurance policy included in this clause shall be endorsed to state 11 that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vi. Insurance shall be placed with insurers with a Best's rating of no less than B.VIII. vii. Prior to commencement of performance, Contract shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. Contractor shall not allow any subcontractors to do any work relating to this contract until each subcontractor has provided proof of insurance coverage to the City meeting the requirements set forth herein. viii. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or(c) self- insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set- off or recoupment from any sums due Contractor. 9.16 NOTICES. Any notice or demand to be given by one party to the other be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Carlos Fandino, Director of Gas & Electric 4305 Santa Fe Avenue Vernon, CA 90058 12 If to the Contractor: Power Engineers, Inc. Attention: Dev Birla, P.E./PMP, Senior Project Manager 431 East Ball Road, Suite 100 Anaheim, CA 92805 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 9.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services performed prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 9.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of(1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. 9.19 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access 13 i to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least 3 years after termination of the Contract. The Contractor shall, upon request, promptly deliver the records to the City. City agrees that Contractor may provide said records to the City electronically, via a file share site, or may provide the City with a flash drive of all relevant documents. If the City has a good faith basis to believe that Contractor may not have provided City all relevant records to the City, Contractor shall reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 9.20 CONFLICT. Contractor hereby represents, warrants and certifies that no member, officer or employee of the Contractor is a director, officer or employee of the City of Vernon, or a member of any of its boards, commissions or committees, except to the extent permitted by law. 9.21 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'h times the basic rate of pay. 14 9.22 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 9.23 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". 9.24 LIMITATION OF LIABILITY AND WAIVER OF DAMAGES. City i covenants to not hold Contractor liable to the extent Contractor's liability to the City exceeds the greatest of the following: (a) insurance limits stated in Section 15, above; (b) general liability of $2,000,000. Further, City shall not hold Contractor liable for consequential damages. This waiver of consequential damages is made regardless that(i) either party has been advised of the possibility of such damages and (ii) that such damages may be foreseeable. [Signatures Begin on Next Page]. 15 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated in the introductory clause. City of Vernon, a California charter City Power Engineers, Inc., a California and California municipal corporation corporation By: By: William Fox, Finance Director Name: Title: ATTEST: By: i Ana Barcia, Deputy City Clerk Name: Title: APPROVED AS TO FORM: Hema Patel, City Attorney 16 EXHIBIT A REQUEST FOR PROPOSALS 17 i City of Burbank Burbank Water and Power(BWP) Burbank, California Request for Proposal Engineering Services SPILL PREVENTION CONTROL&COUNTERMEASURE (SPCC) PLAN For BWP SUBSTATIONS By Electrical Services Division Transmission and Distributing Section Substation Engineering Group March 2014 crry OR CITY OF BURBANK Waterer BURBANK WATER AND POWER 164 W.Magnolia Blvd. Burbank,California 91503 Request for Proposal for Engineering Services for SPCC Plan Update for BWP Substations Prepared By � �� .�y�� ..,� Date David Hernandez Principal Electrical Engineer, Substations Reviewed 4-, _ Date 31 1'i By Kim Yapp Envirotnnental anager,Power Supply 1 � Reviewed Date ` 7 By Mike Kelley Electrical Equipment Manager Approv Date By esartch _ta &I�Engineering Manager 2 1. INTRODUCTION 1.1 General Burbank Water" and Power is requesting proposals for consultant engineering services for developing and certifying an SPCC plan in accordance with Title 40 of the Code of Federal Regulations Part 112 (40 CFR 112), State of California, Los Angeles County, and City of Burbank code or permit requirements. The proposals shall be submitted in the following format and tabs: 1. Work Plan 2. Schedule of work plan 3. Project experience developing and certifying SPCC plans, including whether the experience was specific to public or private utility substations located in California. 4. Key project personnel including Consultant's subcontractor(s) 5. Price and staff-hours breakdown (submit Excel spreadsheet electronically).See Appendix A 6. Exceptions 1.2 Fee Estimate Assumptions Your fee estimate should incorporate the following assumptions: 1. The Consultant will be given 4 months from the date of issuing the contract to finish the project and issue the final report. 2. Fees should include the cost, plus any estimated expenses. 1.3 Background Oil Pollution Prevention Regulations promulgated under the Clean Water Act, and later amended by the Oil Pollution Act of 1990, require facilities to prepare and implement a.plan to contain oil and prevent any discharges into navigable waters or adjoining shorelines of the United States. Because of the quantity of oil used in electrical equipment in the Burbank Water and Power (BWP) substations and the close proximity to the Santa Ana River, the substations are subject to SPCC requirements(under Article 40 CFR 112). BWP has 14 distributing substations, 4 switching stations, and 2 large customer substations (Warner and NBC). None of the substations are manned. The SPCC plan will be kept at the Electrical Services Building at 164 W. Magnolia Blvd. in Burbank, CA. 3 1.4 Scope The Consultant shall furnish all labor, materials, equipment, supplies, transportation, and all other resources necessary to develop and certify a SPCC plan including a comprehensive field investigation and site visits, in conjunction with a BWP Qualified Electrical Worker (QEW), to each distributing, switching, and customer substation listed in Section 1.5. As required by 40 CFR 1112.3 (d), the Consultant shall provide a licensed Professional Engineer or his/her agent to visit and examine all Fisted substations. This effort shall be accomplished through a four-phase program. The first phase (Phase 1) consists of a kickoff meeting and review of existing station drawings. Phase I also requires the Consultant to visit each BWP Substation and perform a field investigation/evaluation to validate the transformer oil containment and oil storage capacities at each station and collect the necessary facility/equipment information that is required to be included in the SPCC. The Consultant will accomplish this by collecting field measurements, gathering location information, checking secondary containment methods and documenting oil storage capacities and locations. This task will be accomplished in conjunction with BWP personnel to maximize the exchange of beneficial information regarding SPCC implementation, procedures, and requirements. The Second phase (Phase II) shall involve the Consultant identifying any noncompliance with the 40CFR112 and provide several conceptual methods to bring the substation into compliance. The third phase (Phase 111) shall involve the Consultant developing an SPCC plan that meets all requirements of 40 CFR 112 and based on the documented information and site visits in Phase I and II and submitting Draft SPCC plan to BWP for review. The fourth phase (Phase IV) shall involve the Consultant incorporating BWP's comments from the Draft SPCC into a Final SPCC Plan, certified by a licensed Professional Engineer according the requirements of 40 CFR 112.3 (d)and providing training to BWP personnel as required by 40 CFR 112.7 (f). 1.5 List of BWP Substations 1.5.1 Distributing Substations 1) Alameda (decommissioned but still exists) 2) Burbank Substation 3) Clybourn Substation 4) Flower Substation 5) Golden State Substation 6) Hollywood Way Substation 7) Keystone Substation 8) McCambridge Substation 9) Naomi Substation 10)Pacific Substation (decommissioned but still exists) 11)San Jose Substation 4 i 12)Town Substation 13)Winona Substation 14)Victory Substation Note: Alameda Substation has been decommissioned, but it still contains oil filled equipment so it needs to be included in the SPCC plan. Pacific Substation has been unloaded and will be decommissioned this year, but it still contains oil filled equipment so it needs to be included in the SPCC plan. 1.5.2 Switching Substations 1) Capon Substation 2) Lincoln Substation 3) Olive Substation 4) Valley Substation 1.5.3 Customer Substations 1) NBC Substation 2) Warner Substation See Appendices B and C for the address and location of the substations. See Appendices D, E, and F for a listing of oil filled transformers, regulators,and circuit breakers at these stations. Not included in these lists are any outdoor station power transformers, potential transformers, and current transformers. Also, not included in these lists are distribution transformers (pad mount and overhead) and oil filled distribution switches that are stored in Valley, Lincoln, and varying stations. 1.6 Deliverables The following are the project deliverables: 1) Provide an inventory list of all oil filled equipment in each station including station location,transformer serial number,transformer description (i.e. Burbank A-1, Clybourn 52-3), transformer location,type of oil,volume of oil in gallons,discharge controls and any other information required under 40 CFR 112, including the general plan requirements in section 112.7. 2) Document discharge prevention measures,countermeasures for discharge discovery, procedures for handling discharges and all other information required by 40 CFR 112 for inclusion into the SPCC. 3) Identify any noncompliance issues with the regulation 40 CFR 112 in the substations. 4) Provide solutions for mitigating noncompliance issues including costs to bring the substation in compliance with the regulation 40CFR 112. 5 i 5) Develop and certify an SPCC plan that complies with 40 CFR 112 for all BWP substations listed in Section 1.5. 6) On-site training that meets the requirements of 40 CFR 112 including detailing the specific requirements of BWP's SPCC plan. 6 2. PROJECT ADMINISTRATION AND MANAGEMENT 2.1 BWP Furnished Material BWP will supply the Consultant upon request with copies (electronic files)of existing site, grading,or equipment plans which include equipment locations. 2.2 Points of Contact The BWP Project Manager for this project is David Hernandez,Principal Electrical Engineer at (818) 238-3579. 2.3 Site Visits and Meetings—Agenda and Responsibilities Site visits and meetings are to be combined whenever possible. The Consultant shall prepare a meeting notice and agenda for each meeting attended by the Consultant. In addition to developing an agenda, the Consultant shall prepare a presentation, appropriate for the occasion, and handle the administrative details of the meeting. The administrative details the Consultant shall perform include: notify potential attendees of the meeting arrangements, dates (at least 10 days prior to the meeting), pass out an attendance sheet at the meeting, and take minute notes of the meeting. 2.4 Project Schedule i A project schedule is required utilizing MS Project 2010. The schedule shall be updated on a monthly basis. 7 3. SPCC PLAN DEVELOPMENT 3.1 Phase I: Kickoff Meeting,Site Visit/Field Investigation and Data Validation The Consultant shall initiate the project with a kickoff meeting/site-visit to Burbank Water and Power(BWP). During this site visit the Consultant shall evaluate the substations and verify the locations and quantities of oil-filled electrical equipment, containers, and any associated containment. The Consultant shall identify substation modifications that have occurred since the site plans or equipment plans were last updated. The Consultant shall evaluate BWP site plans and equipment plans for technical accuracy and completeness. The Consultant shall work with BWP personnel to gather information about the inspection process and record keeping. The Consultant shall provide a licensed Professional Engineer or his/her agent to visit all BWP substation facilities and perform a comprehensive field investigation. The purpose of this field investigation is to identify and gather information about the substation compliance with the requirements of 40 CFR 112 including checking grade, drainage and location of substation from storm drainage system, etc. The field investigation task can be combined with other site visits being performed under separate delivery orders. 3.3 Phase II: Identify Noncompliance and Mitigation The Consultant shall identify and document the noncompliance in the existing substations based on the 40 CFR 112. Consultant shall propose several conceptual methods to bring the substation to compliance with the regulation. Theses conceptual methods to include rough cost estimate. The Consultant shall send this information to BWP for Review. BWP will need 3 weeks to review the information. The Consultant shall then schedule and conduct an onsite review meeting with BWP personnel. At this meeting, the Consultant shall discuss any noncompliance with the existing substations and the recommended method to bring the substations to compliance. 3.4 Phase III: Develop Draft SPCC Plan and Conduct Review Meeting The Consultant shall develop a draft SPCC plan that meets all the requirements of 40 CFR, including Part 112.7 General requirements for SPCC with information gathered during the execution of the tasks in Phase I & II. This shall include incorporating information gathered during the field investigation and all information from applicable regulatory documents. The Consultant shall review the inspection and record keeping process as required by the 40 CFR 112 and provide recommendation to improve the process. The Consultant shall submit the draft SPCC plan to BWP for review and comment. BWP will need 3 weeks to review and respond to comments. The Consultant shall then schedule and conduct an onsite review meeting with BWP personnel. At this meeting the Consultant shall discuss the BWP's comments, and upon agreement by all the parties involved the Consultant 8 shall make recommendations for the comments to be incorporated into a final draft of the SPCC plan. 3.4 Phase IV: Develop Final Draft SPCC& Provide Training The Consultant shall certify the final draft of the SPCC Plan and provide copies to BWP. The Consultant shall provide instructional spill response training to BWP Personnel. The training exercise should be geared to cover the regulatory requirements to demonstrate that these personnel are trained in accordance with their level of response in regards to the SPCC Plan. This training should include: the operation and maintenance of equipment to prevent discharges; discharge procedure protocols; applicable pollution control laws, rules, and regulations; general facility operations; and, the contents of the facility SPCC Plan. Following the training,the Consultant shall document the training provided. This shall include, but not be limited to, discussion of the release scenario,topics covered, the date training provided, name and organization of individuals trained. This training information shall be documented in a draft summary report that is submitted to BWP. I I 9 I APPENDIX A—Price and staff-hours breakdown TOTAL TASK DESCRIPTION Man COMMENTS _ Hours Costs Phase I� ---- -�Hours- -- Project Management _ _ Engineering Administrative Support Field Work Misc Expenses Sub-Total Cost of Phase I Phase 11 Project Management _ Engineering Administrative Support Field Work Misc Expenses Sub-Total Cost of Phase 11 Phase III Pro ect Management -Engineering Administrative Support Field Work Misc Expenses Sub-Total Cost of Phase 111 Phase IV Project Management Engineering Administrative Support Field Work Misc Expenses Sub-Total Cost of Phase IV TOTAL COST 10 APPENDIX B—BWP Substation Locations Alameda Distributing Station 3600 W. Alameda Ave. 91505 Bexel Customer Station(pad mount) 2701 N Ontario St Burbank Switching Station 120 N. Lake St. 91502 Capon Switching Station 3900 W. Verdugo Ave. 91505 Clybourn Distributing Station 3150 Clybourn Ave. 91505 Flower Distributing Station 911 S. Flower St. 91502 Golden State Distributing Station 2201 W. Pacific Ave. 91506 Hollywood Way Distributing Station 3514 W. Alameda Ave. 91505 Howard Business Park Customer Stations 2820 N. Ontario&2860 N. Ontario 91504 (pad mount) Jackbilt Customer Substation(pad mount) 2913 N. Ontario St. Keystone Distributing Station 413 S. Keystone 91505 Lincoln Switching Station 1820 N. Lincoln St. 91506 McCambridge Distributing Station 1520 N. San Fernando Blvd. 91504 Molding Corporation Customer Station 2701 N. Ontario St. 91504 (pad mount) Naomi Distributing Station 228 S.Naomi St. 91506 NBC Substation 130 S. California St. 91505 Olive Switching Station 120 N. Lake St. 91502 Pacific Distributing Station 3120 W. Pacific Ave. 91505 Qwest Customer Station(pad mount) 3015 Winona Ave. 91504 San Jose Distributing Station 522 N.Third Street 91502 Town Distributing Station 39 E. Olive Ave. 91502 Valley Switching Station 3315 W. Victory Blvd. 91505 Victory Distributing Station 3101 W. Victory Blvd. 91505 Warner Substation 4000 Warner Blvd. 91505 Winona Distributing Station 3020 Winona Ave. 91504 11 APPENDIX C—BWP Transmission Map with Stations(not including some customer pad mount stations n Lb' ki Transmission Map tt ` v Y t�' t:I l A t < &maw F k tit 1� Fr.t:fiWf i 46Hl� VI.R:flli7�! I..egand UWP 34.5kV W ,yam ^L N r.w�Mt�t� GOW n --^---SCE 99kV LAOWP 34.5kV LAMP 23GkV 1 inch=3,500 fit 12 APPENDIX D—Transformers Database as of 8.2.2022.xis City of Burbank `transformer Database Record Station Status Manufacturer Serial T 1 Alameda Active McGraw-Edison 18111-3 T 2 Alameda Active McGraw-Edison 18111-1 T 3 Alameda Active McGraw-Edison 18111-6 T 4 Alameda Active McGraw-Edison 18111-4 T 5 Alameda Active McGraw-Edison 18111-2 T 6 Alameda Active McGraw-Edison 18111-5 Standard Transformer T 7 Naomi Active Co. 174878 T 8 Salvage Salvage Allis-Chalmers 1588751 T 9 Salvage Salvage Allis-Chalmers 1588754 T 10 Salvage Salvage Allis-Chalmers 1588750 T 11 Burbank Active Allis-Chalmers 2-6311-01798-1 T 12 Burbank Active Allis-Chalmers 2-6311-01798-2 T 13 Salvage Salvage Westinghouse 4087925 T 14 Salvage Salvage Westinghouse 4087926 T 15 Salvage Salvage Westinghouse 4087927 Pennsylvania T 16 Burbank N/Active Transformer Co. 21263-1 Pennsylvania T 17 Burbank N/Active Transformer Co. 21263-3 Pennsylvania T 18 Burbank N/Active Transformer Co. 21263-2 Federal Pacific Electric T 19 Burbank Salvage Co. 20931-1 T 20 Burbank N/Active Allis-Chalmers 2-6311-02017-1 T 21 Salvage Salvage T 22 Salvage Salvage T 23 Salvage Salvage T 24 Salvage Salvage T 25 Salvage Salvage T 26 Salvage Salvage T 27 Salvage Salvage T 28 Burbank N/Active Allis-Chalmers 224 72 30 13 T 29 Burbank N/Active Allis-Chalmers 224 722 9 T 30 Burbank N/Active Allis-Chalmers 224 7222 8 T 31 Burbank N/Active Moloney Electric Co. 891 554 T 32 Salvage Salvage T 33 Salvage Salvage T 34 Salvage Salvage T 35 Salvage Salvage T 36 Salvage Salvage T 37 Salvage Salvage T 38 Flower Active Standard 143412 T 39 Flower Active Standard 143410 T 40 Flower Active Standard 143411 T 41 Flower Active Standard 177857 T 42 Flower Active Standard 179845 01-8225-52020- T 43 Lincoln Active Allis-Chalmers 1 01-8225-52020- T 44 Lincoln Active Allis-Chalmers 2 T 45 Clybourn Active Standard 180876 T 46 Clybourn Active Standard 180875 T 47 Salvage Salvage McCambr T 48 idge Active McGraw-Edison 29272-6 McCambr T 49 idge Active McGraw-Edison 29272-2 McCambr T 50 idge Active McGraw-Edison 29272-1 McCambr T 51 idge Active McGraw-Edison 29272-5 McCambr T 52 idge Active McGraw-Edison 29272-3 McCambr T 53 idge Active McGraw-Edison 29272-4 McCambr Standard Transformer T 54 idge Active Co. 177856 T 55 Naomi Active Federal Pacific 21119-1 T 56 Naomi Active Allis-Chalmers 3629165 14 T 57 Naomi Active H.K. Porter Co., Inc. W279818 T 58 Salvage Salvage T 59 Salvage Salvage T 60 Salvage Salvage T 61 Salvage Salvage T 62 Salvage Salvage T 63 Salvage Salvage T 64 Olive Active Westinghouse 6537562 T 65 Olive Active Wagner Electric Corp. 9T1014 T 66 Olive Active GE H 409851 T 67 Salvage Salvage Wagner Electric Corp. 9S 2459 T 68 Salvage Salvage Wagner Electric Corp. 9Y 1297 Central Transformer T 69 Olive Active Corp. 53281 1 T 70 Pacific Active Allis-Chalmers 1869554 T 71 Pacific Active Allis-Chalmers 1869555 T 72 Pacific Active Allis-Chalmers 1869556 T 73 Pacific Active Moloney Electric Co. 654987 T 74 Pacific Active Moloney Electric Co. 654988 T 75 Pacific Active Moloney Electric Co. 6544990 Standard Transformer T 76 Town Active Co. 180171 Standard Transformer T 77 Town Active Co. 180172 T 78 Town Active Delta Star Inc. W279817 Central Transformer T 79 Lincoln Storage Corp. 7979-1 T 80 Valley Active Wagner Electric Corp. 9 P 22 47 T 81 Salvage Salvage Standard Transformer T 82 Salvage Salvage Co. 158349 Standard Transformer T 83 Salvage Salvage Co. 158351 Standard Transformer T 84 Salvage Salvage Co. 158350 T 85 Salvage Salvage Pennsylvania 27093-2 T 86 Salvage Salvage Pennsylvania 27093-3 15 T 87 Salvage Salvage Pennsylvania 27093-1 T 88 Victory Active McGraw-Edison 8781-1 T 89 Victory Active McGraw-Edison 8781-6 T 90 Victory Active McGraw-Edison 8781-3 Standard Transformer T 91 Victory Active Co. 180170 T 92 Victory Active McGraw-Edison 8781-4 T 93 Victory Active McGraw-Edison 8781-2 T 94 Victory Active McGraw-Edison 8781-5 T 95 Salvage Salvage T 96 Salvage Salvage T 97 Salvage Salvage T 98 Salvage Salvage T 99 Salvage Salvage T 100 Salvage Salvage T 101 Salvage Salvage Allis-Chalmers 1588753 T 102 Salvage Salvage Allis-Chalmers 1588752 T 103 Salvage Salvage Allis-Chalmers 1588755 T 104 Storage Active Standard Transformer PCC 1091 T 105 Winona Active Central Transformer 4663-2 T 106 Winona Active Central Transformer 4663-3 T 107 Winona Active Central Transformer 4663-1 T 108 Winona Active Central Transformer 4042-1 T 109 Winona Active Central Transformer 4042-3 T 110 Winona Active Central Transformer 4042-2 T 111 Winona Active Standard Transformer 179846 T 112 Salvage Salvage T 113 Salvage Salvage F.P.E 120260 Gardner Electric Mfg. T 114 Salvage Salvage Co. 62803 Gardner Electric Mfg. T 115 Salvage Salvage Co. 62804 Gardner Electric Mfg. T 116 Salvage Salvage Co. 65298 Gardner Electric Mfg. T 117 Salvage Salvage Co. 80086 T 118 Salvage Salvage Gardner Electric Mfg. 80087 16 Co. T 119 Salvage Salvage GE G-856440 Central Transformer T 120 Olive PP Active Corp. 5328-1 Standard Transformer T 121 Olive PP Active Co. 172785 T 122 Olive P P Active Westinghouse 7370607 T 123 Olive P P Active Westinghouse 7370605 T 124 Olive P P Active Westinghouse 7376486 T 125 Olive P P Active Westinghouse 7376485 Molding T 126 Corp Active Westinghouse Sat-1557-0101 T 127 Storage Storage Westinghouse Sat-1556-0101 T 128 Salvage Salvage Westinghouse SDV 8913-0102 T 129 San Jose Active Federal Pacific 50808-1 T 130 San Jose Active Federal Pacific 50808-2 T 131 Hwd Way Active H.K. Porter Co., Inc E-72651085 T 132 Hwd Way Active H.K. Porter Co., Inc E-72661285 Golden T 133 State Active McGraw-Edison C-07078-5-1 Golden T 134 State Active McGraw-Edison C-07078-5-2 T 135 Yard Active RTE 886003667 T 136 Yard Active RTE 886003668 Sierra/Rebuilt by US T 137 NBC Active Trans 0390-2387 T 138 NBC Active Square D Company 900975-A1 T 139 Keystone Active Pauwels 95.4.5900 T 140 Keystone Active Pauwels 95.4.5899 North American T 141 Valley Active Transformer 70618-A Virginia Transformer 46012MA01 3- T 142 Warner Active Corp. 9723A Virginia Transformer 46012MA014- T 143 Warner Active Corp. 9723B T 144 Burbank Active GE Prolec G944-01 T 145 Capon Active ABB 211302-01 17 T 146 Capon Active ABB 211301-01 T 147 Hwd Way Active ABB 1 ZYN 12021-001 T 148 Hwd Way Active ABB 1 ZYN 12021-002 T 149 Mag PP Active Areva 316546 T 150 Mag PP Active Areva 316547 T 151 Mag PP Active Areva 215485-01 T 152 Mag PP Active Areva 215486-01 T 153 Mag PP Active Fortune Elec. 'Co. D032883 T 154 Mag PP Active Fortune Elec. Co. D032769-1 T 155 Mag PP Active Fortune Elec. Co. D032769-2 T 156 Olive Active ABB 1ZTR252301 T 157 Olive Active ABB 12TR252302 T 158 Burbank Active Delta Star Inc. F73051207 T 159 Burbank Active Delta Star Inc. F73041207 I 18 i APPENDIX E-Regulators Database as of 8.07.2012.xls Record Station Manufacturer Serial OIL VOLUME R 209 Pacific GE Q561200-TVR 90 R 210 Pacific GE 0561201-TVR 90 R 211 Pacific GE Q561202-TVE 90 R 382 Lincoln GE MO 48711 PKP 90 R 383 Burbank GE MO 48712PKP 90 R 384 Burbank GE MO 48713PKP 90 R 388 Alameda GE MO 48717PKP 90 R 389 Alameda GE MO 48719PKP 90 R 390 Alameda GE MO 48720PKP 90 R 391 Salvage GE MO 4872OPKP 90 R 392 Town GE MO 48721 PKP 90 R 393 Winona GE MO 48722PKP 90 R 394 Naomi GE MO 48865PKP 90 R 395 Naomi GE MO 488656PKP 90 R 396 Naomi GE MO 48867PKP 90 R 397 Lincoln GE MO 48868PKP 90 R 398 Alameda GE MO 48869PKP 90 R 399 Lincoln GE MO 4887OPKP 90 R 400 Winona yard GE M 584817 PLT 90 R 401 Winona yard GE M 584818 PLT 90 R 402 Winona yard GE M 584968 PAU 90 R 403 Flower GE M 584969 PAU 90 R 404 Flower GE M 584970 PAU 90 R 405 Flower GE M 584971 PAU 90 R 406 Winona GE M 584972 PAU 90 R 407 Winona GE M 584973 PAU 90 R 408 GE M 808364 PDU 90 R 409 Winona GE M 808365 PDU 90 R 410 Winona GE M 808366 PDU 90 R 411 Winona GE M 808367 PDU 90 R 412 Salvage GE M 808368 PDU 90 R 413 Salvage GE M 808369 PDU 90 R 414 Salvage GE M 808370 PDU 90 R 415 R 416 Alameda GE M 812080 PHX 90 R 417 Alameda GE M 812081 PHX 90 R 418 Alameda GE M 812088 PHX 90 R 419 Flower GE M 812084 PHX 90 R 420 Flower GE M 812086 PHX 90 R 421 Salvage GE M 812089 PHX 90 R 422 Town GE M 812090 PHX 90 R 423 Town GE M 812137 PHX 90 R 424 Town GE M 812138 PHX 90 R 425 Alameda GE M 812087 PHX 90 R 426 Alameda GE M 812085 PHX 90 R 427 Alameda GE M 812139 PHX 90 19 R 428 Flower McGraw-Edison 86 ZE 679-001 122 R 429 Flower McGraw-Edison 86 ZE 679-002 122 R 430 Flower McGraw-Edison 86 ZE 679-003 122 R 431 Town McGraw-Edison 86 ZE 679-004 122 R 432 Town McGraw-Edison 86 ZE 679-005 122 R 433 Town McGraw-Edison 86 ZE 679-006 122 R 434 Town McGraw-Edison 86 ZE 679-007 122 R 435 Town McGraw-Edison 86 ZE 679-008 122 R 436 Town McGraw-Edison 86 ZE 679-009 122 R 437 Town McGraw-Edison 86 ZE 679-010 122 R 438 Town McGraw-Edison 86 ZE 679-011 122 R 439 Town McGraw-Edison 86 ZE 679-012 122 R 440 Town McGraw-Edison 86 ZE 679-013 122 R 441 Town McGraw-Edison 86 ZE 679-014 122 R 442 Town McGraw-Edison 86 ZE 679-015 122 R 443 Winona McGraw-Edison 86 ZE 679-016 122 R 444 Winona McGraw-Edison 86 ZE 679-017 122 R 445 Winona McGraw-Edison 86 ZE 679-018 122 R 446 Winona McGraw-Edison 86 ZE 679-019 122 R 447 Winona McGraw-Edison 86 ZE 679-020 122 R 448 Winona McGraw-Edison 86 ZE 679-021 122 R 449 Alameda McGraw-Edison 86 ZE 679-022 122 R 450 Alameda McGraw-Edison 86 ZE 679-023 122 R 451 Alameda McGraw-Edison 86 ZE 679-024 122 R 452 Alameda McGraw-Edison 86 ZE 679-025 122 R 453 Alameda McGraw-Edison 86 ZE 679-026 122 R 454 Alameda McGraw-Edison 86 ZE 679-026 122 R 455 Alameda McGraw-Edison 86 ZE 679-028 122 R 456 Alameda McGraw-Edison 86 ZE 679-030 122 R 457 Alameda McGraw-Edison 86 ZE 679-031 122 R 458 Victory McGraw-Edison 86 ZE 679-032 122 R 459 Victory McGraw-Edison 86 ZE 679-033 122 R 460 Victory McGraw-Edison 86 ZE 679-034 122 R 461 McCambridge McGraw-Edison 86 ZE 679-035 122 R 462 McCambridge McGraw-Edison 86 ZE 679-036 122 R 463 McCambridge McGraw-Edison 86 ZE 679-037 122 R 464 McCambridge McGraw-Edison 86 ZE 679-038 122 R 465 McCambridge McGraw-Edison 86 ZE 679-037 122 R 466 Yard McGraw-Edison 86 ZE 679-040 122 R 467 Burbank McGraw-Edison 86 ZE 679-041 122 R 468 Lincoln McGraw-Edison 86 ZE 679-042 122 R 469 Burbank McGraw-Edison 86 ZE 679-043 122 R 470 Winona McGraw-Edison 87ZL516-001 122 R 471 Winona McGraw-Edison 87ZL516-002 122 R 472 Winona McGraw-Edison 87ZL516-003 122 R 473 Winona McGraw-Edison 87ZL516-004 122 R 474 Winona McGraw-Edison 87ZL516-005 122 R 475 Winona McGraw-Edison 87ZL516-006 122 R 476 Winona McGraw-Edison 87ZL516-007 122 R 477 Winona McGraw-Edison 87ZL516-008 122 20 R 478 Winona McGraw-Edison 87ZL516-009 122 R 479 Winona McGraw-Edison 87ZL516-010 122 R 480 Winona McGraw-Edison 87ZL516-011 122 R 481 Winona McGraw-Edison 87ZL517-001 122 R 482 Winona McGraw-Edison 87ZL517-002 122 R 483 Winona McGraw-Edison 87ZL517-003 122 R 484 Winona McGraw-Edison 87ZL517-004 122 R 485 Lincoln McGraw-Edison 87ZL517-005 122 R 486 Lincoln McGraw-Edison 87ZL517-006 122 R 487 Lincoln McGraw-Edison 87ZL517-007 122 R 488 Lincoln McGraw-Edison 87ZL517-008 122 R 489 Pacific McGraw-Edison 87ZL517-009 122 R 490 Flower McGraw-Edison 87ZL517-010 122 R 491 McCambridge McGraw-Edison 87ZL518-001 122 R 492 Flower McGraw-Edison 87ZL518-002 122 R 493 Flower McGraw-Edison 87ZL518-003 122 R 494 Flower McGraw-Edison 87ZL518-005 122 R 495 Flower McGraw-Edison 87ZL518-006 122 R 496 Flower McGraw-Edison 87ZL518-007 122 R 497 Flower McGraw-Edison 87ZL518-008 122 R 498 Lincoln McGraw-Edison 87ZL518-009 122 R 499 Lincoln McGraw-Edison 87ZL518-010 122 R 500 Alameda McGraw-Edison 87ZK604-001 122 R 501 McCambridge McGraw-Edison 87ZK604-002 122 R 502 McCambridge McGraw-Edison 87ZK604-003 122 R 503 McCambridge McGraw-Edison 872K604-004 122 R 504 Flower McGraw-Edison 87ZK604-005 122 R 505 Flower McGraw-Edison 87ZK604-006 122 R 508 Pacific McGraw-Edison 87ZK604-007 122 R 507 Flower McGraw-Edison 87ZK604-008 122 R 508 Pacific McGraw-Edison 87ZK604-009 122 R 509 Pacific McGraw-Edison 87ZK604-010 122 R 510 McCambridge McGraw-Edison 87ZK604-011 122 R 511 McCambridge McGraw-Edison 87ZK604-012 122 R 512 McCambridge McGraw-Edison 87ZK604-013 122 R 513 Flower McGraw-Edison 87ZK604-014 122 R 514 Flower McGraw-Edison 87ZK604-015 122 R 515 Flower McGraw-Edison 87ZK604-016 122 R 516 McCambridge McGraw-Edison 87ZK604-019 122 R 517 McCambridge McGraw-Edison 87ZK604-020 122 R 518 Lincoln McGraw-Edison 87ZK604-017 122 R 519 Flower McGraw-Edison 87ZK604-018 122 R 520 Flower McGraw-Edison 87ZL518-004 122 R 521 Spare GE M 179964 PZC 90 R 522 Spare GE M 179965 PZC 90 R 523 Flower GE M 179966 PZC 90 R 524 Winona GE M 179967 PZC 90 R 525 Winona GE M 179908 PZC 90 R 526 Winona GE M 179970 PZC 90 R 527 Victory GE M 179971 PZC 90 21 I R 528 Victory GE M 179972 PZC 90 R 529 Victory GE M 179973 PZC 90 R 530 Victory GE M 179974 PZC 90 R 531 Victory GE M 179975 PZC 90 R 532 Victory GE M 179976 PZC 90 R 533 Victory GE M 179977 PZC 90 R 534 Victory GE M 179978 PZC 90 R 535 Victory GE M 179985 PZC 90 R 536 Victory GE M 179986 PZC 90 R 537 Victory GE M 179987 PZC 90 R 538 Victory GE M 179988 PZC 90 R 539 Victory GE M 179990 PZC 90 R 540 Victory GE M 179991 PZC 90 R 541 Victory GE M 179992 PZC 90 R 542 Lincoln GE M 179993 PZC 90 R 543 Burbank GE M 179994 PZC 90 R 544 Lincoln GE M 179995 PZC 90 R 545 Lincoln GE M 179996 PZC 90 R 546 Lincoln GE M 179997 PZC 90 R 547 Lincoln GE M 179998 PZC 90 R 548 Lincoln GE M 179999 PZC 90 R 549 Lincoln GE M 180000 PZC 90 R 550 Lincoln GE M 179969 PZC 90 R 551 Alameda Sub. GE M 179979 PND 90 R 552 Alameda Sub. GE M 179980 PND 90 R 553 Alameda Sub. GE M 179981 PND 90 R 554 Alameda GE M 179982 PND 90 R 555 Alameda GE M 179983 PND 90 R 556 Alameda GE M 179984 PND 90 R 557 Lincoln GE M 179989 PND 90 j R 558 Lincoln GE M 180001 PND 90 R 559 Lincoln GE M 180002 PND 90 R 560 Victory GE M 180003 PND 90 R 561 Victory GE M 180027 PND 90 R 562 Victory GE M 180028 PND 90 R 563 Victory GE M 180029 PND 90 R 564 Victory GE M 180030 PND 90 R 565 Victory GE M 180031 PND 90 R 566 Victory GE M 180235 PND 90 R 567 Victory GE M 180236 PND 90 R 568 Victory GE M 180237 PND 90 R 569 Pacific GE M 180238 PND 90 R 570 Pacific GE M 180239 PND 90 R 571 Pacific GE M 180240 PND 90 R 572 Naomi GE P803826 TXE 90 R 573 Naomi GE P803563 TWE 90 R 574 Naomi GE P803564 TWE 90 R 575 Flower GE P803823 TXE 90 R 576 R 577 Flower GE P803559 TWE 90 22 R 578 Town GE P803820 TXE 90 R 579 Town GE P803824 TXE 90 R 580 Town GE P803821 TXE 90 R 581 Town GE P804115 TXE 90 R 582 Town GE P803557 TWE 90 R 583 Town GE P803560 TWE 90 R 584 McCambridge GE P803829 TXE 90 R 585 McCambridge GE P803558 TWE 90 R 586 McCambridge GE P804398 90 R 587 R 588 McCambridge GE P804403 TXE 90 R 589 McCambridge GE P804113 TXE 90 R 590 McCambridge GE P803822 TXE 90 R 591 McCambridge GE P804114 TXE 90 R 592 McCambridge GE P804118 TXE 90 R 593 Town GE P803825 TXE 90 R 594 Town GE P804394 90 R 595 Town GE P804110 TXE 90 R 596 Flower GE P804388 TXE 90 R 597 Flower GE P804393 TXE 90 R 598 Flower GE P804401 TXE 90 R 599 Town GE P804397 TXE 90 R 600 Town GE P804391 TXE 90 R 601 Town GE P804400 TXE 90 R 602 Naomi GE P804117 TXE 90 R 603 Naomi GE P804116 TXE 90 R 604 Naomi GE P803561 TXE 90 R 605 Flower GE P804112 TXE 90 R 606 Flower GE P804106 TXE 90 R 607 Flower GE P804107 TXE 90 R 608 Naomi GE P803827 TXE 90 R 609 Naomi GE P804392 TXE 90 R 610 Naomi GE P804399 TXE 90 R 611 Town GE P804109 TXE 90 R 612 Town GE P604402 TXE 90 R 613 Town GE P804385 TXE 90 R 614 Lincoln GE P804396 TXE 90 R 615 Lincoln GE P804386 TXE 90 R 616 Lincoln GE P804390 TXE 90 R 617 McCambridge GE P804387 TXE 90 R 618 Victory GE P804395 TXE 90 R 619 Victory GE P804389 TXE 90 R 620 Victory GE P804111 TXE 90 R 621 Flower GE P804384 TXE 90 R 622 Flower GE P804108 TXE 90 R 623 McCambridge Siemens 5735-1 94 R 624 McCambridge Siemens 5735-2 94 R 625 McCambridge Siemens 5735-3 94 R 626 McCambridge Siemens 5735-4 94 R 627 McCambridge Siemens 5735-5 94 23 i R 628 McCambridge Siemens 5735-6 94 R 629 McCambridge Siemens 5748-1 94 R 630 Naomi Siemens 5748-2 94 R 631 McCambridge Siemens 5748-3 94 R 632 McCambridge Siemens 5748-4 94 R 633 McCambridge Siemens 5748-5 94 R 634 McCambridge Siemens 5748-6 94 R 635 McCambridge Siemens 5778-1 94 R 636 Naomi Siemens 5778-2 94 R 637 Naomi Siemens 5778-3 94 R 638 Naomi Siemens 5778-4 94 R 639 Naomi Siemens 5778-5 94 R 640 Naomi Siemens 5778-6 94 R 641 Naomi Siemens 5778-7 94 R 642 Victory Siemens 5778-8 94 R 643 Victory Siemens 5778-9 94 R 644 Victory Siemens 5778-10 94 R 645 Victory Siemens 5778-11 94 R 646 Victory Siemens 5778-12 94 R 647 Victory Siemens 5778-13 94 R 648 Clybourn Siemens 5778-14 94 R 649 Clybourn Siemens 5778-15 94 R 650 Flower GE 0107022 TXG 90 R 651 Flower GE 107023 TXG 90 R 652 Lincoln Siemens 5804-5 94 R 653 Naomi Siemens 5804-6 94 R 654 Naomi Siemens 5836-2 94 R 655 Naomi Siemens 5836-4 94 R 656 Naomi Station Siemens 5836-5 94 R 657 Lincoln R 658 Clybourn Siemens 5836-7 94 R 659 Clybourn Siemens 5873-1 94 R 660 Clybourn Siemens 5873-2 94 R 661 Siemens 5873-3 94 R 662 Naomi Siemens 5873-4 94 R 663 Naomi Siemens 5873-5 94 R 664 Naomi Siemens 5873-6 94 R 665 Naomi Siemens 5873-7 94 R 666 Clybourn Siemens 5873-8 94 R 667 Clybourn Siemens 5873-9 94 R 668 Lincoln Siemens 5873-10 94 R 669 Clybourn Siemens 5873-11 94 R 670 Clybourn Siemens 94 R 671 Naomi Siemens 5873-13 94 R 672 Naomi Siemens 5873-14 94 R 673 Naomi Siemens 5873-15 94 R 674 Naomi Siemens 5873-16 94 R 675 Naomi Siemens 5873-17 94 R 676 Naomi Siemens 5873-18 94 R 677 Naomi Siemens 5873-19 94 24 R 678 Naomi Siemens 5873-20 94 R 679 Naomi Siemens 5873-21 94 R 680 Clybourn Siemens 5873-22 94 R 681 Clybourn Siemens 5873-23 94 R 682 Clybourn. Siemens 5873-24 94 R 683 Naomi Siemens 5748-2 94 R 684 Naomi Station Siemens 5873-27 94 R 685 Lincoln Siemens 5873-28 94 R 686 Lincoln Siemens 5873-29 94 R 687 Lincoln Siemens 5873-30 94 R 688 Town 2 Siemens 5873-31 94 R 689 Town 2 Siemens 5873-32 94 R 690 Town 2 Siemens 5873-33 94 R 691 Lincoln Siemens 5873-34 94 R 692 Lincoln Siemens 5873-36 94 R 693 Clybourn Siemens 5873-37 94 R 694 Naomi Siemens 5873-38 94 R 695 Clybourn Siemens 5873-40 94 R 696 Alameda 10 Siemens 5873-42 94 R 697 Town 21 Siemens 5836-1 94 R 698 Town 21 Siemens 5873-39 94 R 699 Town 21 Siemens 5873-41 94 R 700 Lincoln Siemens 5888-4 94 R 701 Lincoln Siemens 5888-5 94 R 702 Victory Siemens 5888-5 94 R 703 Lincoln GE Q551693 90 R 704 Lincoln GE 0551694 90 R 705 Lincoln GE Q551695 90 R 706 Lincoln GE Q551696 90 R 707 Lincoln GE Q551697 90 R 708 Lincoln GE 0551698 90 R 709 Lincoln GE Q551699 90 R 710 Lincoln GE Q551700 90 R 711 Lincoln GE Q551701 90 R 712 Winona GE Q551702 90 R 713 Winona GE Q551703 90 R 714 Winona GE Q551704 90 R 715 Winona GE 0551705 90 R 716 Winona GE Q551706 90 R 717 Winona GE 0551707 90 R 718 Naomi GE Q561188 90 R 719 Naomi GE Q561189 90 R 720 Lincoln GE Q561184 90 R 721 Lincoln GE Q561185 90 R 722 Lincoln GE Q561186 90 R 723 Lincoln GE Q561187 90 R 724 Yard GE Q561188 90 R 725 Yard GE Q561189 90 R 726 Naomi GE Q561190 90 R 727 Town GE Q561191 90 25 I R 728 Town GE Q561192 90 R 729 Town GE Q561193 90 R 730 Winona GE Q561194 90 R 731 Winona GE Q561195 90 R 732 Winona GE Q561196 90 R 733 Winona GE Q561197 90 R 734 Winona GE Q561198 90 R 735 Winona GE Q561199 90 R 736 Winona GE Q574898 90 R 737 Winona GE Q574899 90 R 738 Winona GE Q574900 90 R 739 Shop GE Q574901 90 R 740 Shop GE Q574902 90 R 741 Shop GE Q574903 90 R 742 Lincoln GE Q574904 90 R 743 Town GE Q574905 90 R 744 Lincoln GE Q574906 90 R 745 Alameda GE 0574907 90 R 746 Lincoln GE Q574908 90 R 747 Lincoln GE 0574909 90 26 APPENDIX F—BWP Breaker Database as of 8.01.2012.xis(GCBs only) Gal. Of Oil Per No. Of Record Station Manufacturer Serial Number Style Tank Tanks B 1 Salvage B 4 Alameda GE 0141A3479-203 OCB 265 1 B 5 Alameda GE 0141A3479-204 OCB 265 1 B 6 Alameda GE 0139A2556-203 OCB 91 3 B 7 Alameda KE 24768 OCB 30 3 B 8 Alameda KE 24769 OCB B 9 Yard ITE 41-43541-101 OCB 76 1 B 10 Alameda ITE 42-10269-1011 OCB 76 1 B 11 Alameda ITE 41-10269-1021 OCB 76 1 B 12 Alameda GE 0442A4254-218 OCB 60 1 B 13 Alameda GE 0442A4254-219 OCB 60 1 B 14 Alameda GE 0442A4880-212 OCB 60 1 B 15 Alameda GE 0442A4885-203 OCB 60 1 B 16 Alameda GE 0442A3818-201 OCB 60 1 817 Alameda GE 044213818-202 OCB 60 1 B 18 Alameda GE 0442A4880-213 OCB 60 1 B 19 Alameda GE 0442A4880-214 OCB 60 1 B 20 Alameda GE 0442A4880-215 OCB 60 1 B 21 Yard ITE 41-43541-201 OCB B 22 Yard ITE 41-10071-304 OCB 74 1 B 23 Yard ITE 41-53681-201 OCB 74 1 B 24 Yard ITE 41-53681-301 OCB 74 1 B 25 Storage ITE 41-10269-1031 OCB 76 1 B 26 Salvage B 27 Salvage B 86 Clybourn Hitachi, Ltd. 440033-1 OCB 220 1 B 87 Clybourn Hitachi, Ltd. 440033-2 OCB 220 1 B 88 Clybourn GE 0141A3287-206 OCB 265 1 B 89 Clybourn Hitachi, Ltd. 440033-3 OCB 220 1 B 99 Flower Westinghouse 1-37Y6085 OCB 170 1 8100 Flower GE 0139A2790-202 OCB 91 3 B 101 Flower Westinghouse 2-37Y6085 OCB 170 1 B 102 Flower Hitachi 440033-4 OCB 220 1 B 103 Flower GE 0141A3287-205 OCB 265 1 B 104 Flower Hitachi 431371-1 OCB 220 1 B 105 Flower KE 31098 OCB 37 3 B 106 Flower KE 31779 OCB 37 3 B 107 Flower ITE 41-10131-0101 OCB 76 1 B 108 Flower Westinghouse 2-11V1155 OCB 45 1 B 109 Flower ITE 41-43541-303 OCB 74 1 B 110 Flower KE 31093 OCB 130 1 13111 Flower KE 31094 OCB 130 1 B 112 Flower KE 31095 OCB 130 1 B 113 Flower KE 30296 OCB 130 1 B 114 Flower KE 30293 OCB 130 1 B 115 Flower KE 31096 OCB 130 1 27 B 116 Flower KE 30292 OCB 130 1 B 117 Flower ITE 41-53766-203 OCB 74 1 B 118 Flower ITE 41-53766-202 OCB 74 1 B 119 Flower GE 0442A3817-201 OCB 60 1 B 120 Flower GE 0442A4254 220 OCB 60 1 B 121 Flower GE 0442A4254-221 OCB 60 1 McGraw- B 123 Lincoln Edison 19436 OCB 530 1 McGraw- B 124 Lincoln Edison 21195 OCB 800 1 McGraw- B 125 Lincoln Edison 19437 OCB 530 1 McGraw- B 126 Lincoln Edison 19438 OCB 530 1 McGraw- B 127 Lincoln Edison 19439 OCB 530 1 B 129 Lincoln ITE 41-20325-1021 OCB 240 1 8130 Lincoln ITE 41-20325-1031 OCB 240 1 B 131 Lincoln ITE 41-20325-1041 OCB 240 1 B 132 Lincoln ITE 41-20325-1051 OCB 240 1 B 133 Lincoln ITE 41-20325-1062 OCB 240 1 B 134 Lincoln ITE 41-20325-1072 OCB 240 1 B 135 Lincoln ITE 41-20325-1082 OCB 240 1 B 136 Lincoln ITE 41-20325-1092 OCB 240 1 B 137 Lincoln GE 0141A3287-202 OCB 265 1 B 138 Lincoln GE 0141A3287-201 OCB 265 1 B 139 Lincoln GE 0139A2530-201 OCB 91 3 B 140 Yard GE 0139A2530-202 OCB 91 3 B 142 Lincoln ITE 41-33441-102 OCB 240 1 B 143 Lincoln ITE 41-33441-101 OCB 240 1 McCambri B 145 dge GE 0139A2683-202 OCB 91 3 McCambri B 146 dge GE 0139A2683-203 OCB 91 3 McCambri B 147 dge GE 0139A2683-204 OCB 91 3 McCambri B 148 dge GE 0139A2683-205 OCB 91 3 McCambri B 149 dge KE 29390 OCB 37 3 McCambri B 150 dge KE 29389 OCB 37 3 McCambri B 151 dge ITE 41-53681-101 OCB 76 1 McCambri B 152 dge Westinghouse 1-11V1155 OCB 45 1 McCambri B 153 dge GE 0442A4254-201 OCB 60 1 McCambri B 154 dge GE 0442A4254-202 OCB 60 1 McCambri B 155 dge GE 0442A4254 203 OCB 60 1 McCambri B 156 dge GE 0442A4254-204 OCB 60 1 28 McCambri B 157 dge GE 0442A4253-201 OCB 60 1 McCambri 158 dge GE 0442A4254-205 OCB 60 1 McCambri B 159 dge GE 0442A4254-206 OCB 60 1 McCambri B 160 dge GE 0442A4254-207 OCB 60 1 McCambri B 161 dge GE 0442A4254-208 OCB McCambri B 162 dge ITE 41-53766-101 OCB 74 1 McCambri B 163 dge ITE 41-53766-201 OCB 74 1 McCambri B 164 dge ITE 41-43541-301 OCB 74 1 B 165 Winona Allis Chalmers 39399-1 OCB 55 1 B 167 Naomi Westinghouse 2-37Y3837 OCB 170 1 B 168 Naomi Westinghouse 1-37Y3837 OCB 170 1 B 189 Naomi Westinghouse 3-37Y3837 OCB 170 1 B 170 Naomi GE 0139A2743-201 OCB 91 3 K-6566157 DF- B 171 Naomi GE 201 OCB 91 3 B 192 NBC Westinghouse 3-37Y6085 OCB 170 1 B 193 NBC Westinghouse 4-37Y6085 OCB 170 1 B 194 NBC ITE 41-20516-1011 OCB 315 1 B 195 NBC GE 0139A2683-206 OCB 91 B 196 NBC Westinghouse 11V1052-1 OCB 45 1 B 197 NBC Westinghouse 11V1052-2 OCB 45 1 B 198 Lincoln Westinghouse 39Y7392 OCB 205 3 B 199 Lincoln Westinghouse 1-37Y3743 OCB 205 3 B 200 Lincoln GE 0139A7701-206 OCB 255 3 McGraw- B 201 Lincoln Edison 21193 OCB 800 1 B 202 Lincoln GE 0139A7701-205 OCB 255 3 B 203 Lincoln GE 0139A7701-203 OCB 3 B 204 Lincoln Westinghouse 37Y7389 OCB 205 3. B 205 Lincoln Westinghouse 1-37Y4738 OCB 205 3 B 206 Lincoln GE 0139A7701-202 OCB 255 3 B 207 Lincoln GE 0139A7701-201 OCB 255 3 McGraw- B 208 Lincoln Edison 21194 OCB 800 1 B 209 Lincoln GE 0139A7701-204 OCB 255 3 McGraw- B 210 Lincoln Edison 21192 OCB 800 1 B 212 Pacific GE 0139A2194-505 OCB 91 3 B 213 Pacific GE 0139A2194-503 OCB 91 3 B 214 Pacific GE 0139A2688-202 OCB 91 3 B 215 Pacific GE 0139A2194-504 OCB 91 3 B 216 Pacific GE 0 1 39A2194-506 OCB 91 3 B 230 Town GE 0139A2683-208 OCB 91 3 B 231 Town GE 0139A2683-209 OCB 91 3 B 232 Town GE 0139A2683-210 OCB 91 3 29 B 233 Town GE 0141A2712-202 OCB 91 3 B 234 Town Westinghouse 5-37Y6085 OCB 170 1 B 256 Storage Westinghouse 1-37Y1794 OCB 73 3 B 257 Storage Westinghouse 2-37Y1794 OCB 73 3 B 258 Storage GE 0442A6961-101 VCB McGraw- B 259 Valley Edison 19440 OCB 530 1 B 260 Valley Westinghouse 2-37Y3134 OCB 205 3 B 261 Valley Westinghouse 3-37Y3134 OCB 205 3 B 262 Valley Westinghouse 1-37Y3134 OCB 205 3 B 263 Valley Westinghouse 1-37Y3128 OCB 205 3 B 264 Yard Westinghouse 3-37Y3128 OCB 205 3 B 265 Yard Westinghouse 2-37Y3128 OCB 205 3 B 266 Valley Westinghouse 1-37Y1532 OCB 112 3 K-6566135 BB- B 267 Valley GE 201 OCB 130 3 K-6566157 DF- B 268 Valley GE 204 OCB 91 3 B 269 Valley GE 0139A2688-201 OCB 91 3 K-6566157 DF- B 270 Valley GE 202 OCB 91 3 B 271 Valley GE 0139A2194-502 OCB 91 3 K-6566157 DF- B 272 Valley GE 206 OCB 91 3 K-6566157 DF- B 273 Valley GE 203 OCB 91 3 K-6566157 DF- B 274 Valley GE 205 OCB 91 3 B 275 Valley GE 0139A2194-501 OCB 91 3 B 276 Valley GE 0139A2122-201 OCB 91 3 B 277 Valley GE 0141A3480-201 OCB 265 1 B 282 Storage ITE 41-10153-0101 OCB 76 1 B 285 Victory GE 0139A2529-201 OCB 91 3 B 286 Victory GE 0141A2712-201 OCB 91 3 B 287 Victory GE 0139A2556-201 OCB 91 3 B 288 Victory Hitachi 440033-5 OCB 220 1 B 289 Victory GE 0139A2529-203 OCB 91 3 B 290 Victory KE 21646 OCB 115 3 B 291 Victory ITE 41-10225-1011 OCB 76 B 292 Victory KE 21647 OCB 115 3 B 293 Victory GE 0442A4880-201 OCB 60 1 B 294 Victory GE 0442A4880-202 OCB 60 1 B 295 Victory GE 0442A4880-203 OCB 60 1 B 296 Victory GE 0442A4880-204 OCB 60 1 B 297 Victory GE 0442A6209-101 OCB 60 1 B 298 Victory GE 0442A4880-205 OCB 60 1 B 299 Victory GE 0442A4880-206 OCB 60 1 B 300 Victory GE 0442A4880-207 OCB 60 1 B 301 Victory GE 0442A4880-208 OCB 60 1 B 302 Victory GE 0442A6209-102 OCB 60 1 B 303 Victory GE 0442A4880-209 OCB 60 1 B 304 Victory GE 0442A4880-210 OCB 60 1 30 B 305 Victory GE 0442A4880-211 OCB 60 1 B 306 Victory GE 0442A4970-201 OCB 60 1 B 308 Warner GE 0141A3479-202 OCB 265 1 B 309 Warner GE 0141A3479-201 OCB 265 1 B 310 Warner GE 0141A3232-201 OCB 265 1 B 311 Warner GE 0141 A3232-202 OCB 265 1 B 312 Storage GE 0141 A3232-203 OCB 265 1 B 313 Warner GE 0442A4885-204 OCB 60 1 B 314 Warner GE 0442A4885-205 OCB 595 1 B 315 Winona GE 0141A3287-203 OCB 265 1 B 316 Winona GE 0 141 A3287-208 OCB 265 1 B 317 Winona GE 0141A3287-207 OCB 265 1 8318 Winona GE 0139A2683-211 OCB 91 3 B 319 Winona GE 0141A3287-204 OCB 265 1 B 320 Winona GE 0139A2683-207 OCB 91 3 B 321 Winona ITE 41-20088-101 OCB 240 1 B 322 Winona KE 30295 OCB 37 3 B 323 Winona KE 30061 OCB 37 3 B 324 Winona ITE 41-10071-101 OCB 76 1 B 325 Winona GE 0442A4254-209 OCB 60 1 B 326 Winona GE 0442A4254-210 OCB 60 1 B 327 Winona GE 0442A3054-201 OCB 60 1 B 328 Winona GE 0442A4885-201 OCB 60 1 B 329 Winona GE 0442A4254-211 OCB 60 1 B 330 Winona GE 0442A4254-212 OCB 60 1 B 331 Winona GE 0442A4254-213 OCB 60 1 B 332 Winona GE 0442A4254-214 OCB 60 1 B 333 Winona GE 0442A4885-202 OCB 60 1 B 334 Winona GE 0442A4254-215 OCB 60 1 B 335 Winona GE 0442A4254-216 OCB 60 1 B 336 Winona GE 0442A4254-217 OCB 60 1 B 337 Winona ITE 41-10071-201 OCB 1 B 338 Yard ITE 41-10071-301 OCB 74 1 B 339 Winona GE 0442A3590-201 OCB 60 1 B 340 Winona Allis Chalmers 39213-1 OCB 55 1 B 343 Burbank KE 30059 OCB B 344 Winona ITE 41-10071-302 OCB 74 1 B 345 Winona ITE 41-10071-303 OCB 74 1 B 351 Storage GE 0139A2529-202 OCB B 352 Storage Allis Chalmers 39399-2 OCB 55 1 B 354 Alameda Westinghouse 1-37Y6572 OCB 170 1 B 355 Alameda Westinghouse 2-37Y6572 OCB 170 1 B 356 Alameda Westinghouse 3-37Y6572 OCB 170 1 McCambri B 362 dge GE 0139A2683-201 OCB 91 3 B 363 Town ITE 41-2079-201 OCB 315 1 B 364 Town ITE 41-20791-202 OCB 315 1 B 365 San Jose ITE 41-20791-101 OCB 315 1 B 366 San Jose ITE 41-20791-102 OCB 315 B 367 San Jose ITE 41-20791-103 OCB 315 1 B 368 San Jose ITE 41-20791-104 OCB 315 1 31 EXHIBIT B PROPOSAL 18 a City of Vernon Spill Prevention, Control, & Countermeasure (SPCC) Plan for Vernon Substations REVISED Proposal 'CONTACTS: Dev Biria, P.E.IPMP Senior Project Manager (714)507-2732 Charles Hutchinson, A1CP .Senior Regulatory eialist (248)7880352 CONCEPTION TO COMPLETION— A proposal fmrn: POWER Engineers is ready to work hard for your success. 4" POWER x ENGINEERS POWER ENGINEERS,INC 731 EAST BALL ROAD SUITE POWERANAHEIMIM,CA 92805 USA ti ENGINEERS PNoNE 714-507-2700 Fax 714-507-2799 January 19,2015 Mr. Ali Nour,P.E. City of Vernon Department of Gas and Electric 4305 Santa Fe Avenue Vernon,CA 90058 Subject: Engineering Services for a Spill Prevention,Control,&Countermeasure(SPCC) Plan for Vernon Substations Dear Mr. Nour: Thank you for meeting with Charles Hutchinson and I on December 11,2014 to discuss the SPCC Plan for Vernon Substations and review the work POWER has recently completed for Burbank Water and Power(BWP). During the meeting,you and I discussed the possibility of piggy-backing on the BWP award as it was a comparatively bid project and award. We mentioned during the meeting that we will be happy to extend the same offer to the City of Vernon,if interested. We understand that you have decided to pursue that option to piggy- back on the BWP award and we are glad to confirm our offer to you via this revised proposal. Our proposal for Engineering Services is to provide a Spill Prevention, Control,& Countermeasure(SPCC)Plan for Vernon's 20 Substations and Customer Stations. The list of substations includes: Bee-Jay,Kinetic,McCormick, Ybarra,Vernon,Leonis,Owill, Trigas,Pabco,FJ East,FJ Main W.,FJ Distribution Center,FJ,Flowscrve,Exxon Mobil, US Growers Cold Storage,CWS Industries,7-Up,CMJ Freight-Trans. and Soto Yard. Vernon Department of Gas and Electric will enjoy the following benefits by selecting POWER as your consultant for this project: Vernon experience and familiarity: Since 2008,POWER has worked with the City of Vernon to provide engineering services for numerous critical projects for the Vernon electric system. POWER has also worked with other electrical utilities in the area such as Burbank,Los Angeles,Pasadena,Riverside,and the Imperial Irrigation District.We have a strong understanding of local concerns and issues and the right background to work effectively with your staff to accomplish your project goals. This will allow a quick start on the project with little or no start-up time and cost to obtain accurate project data. SPCC Plan expertise:POWER's team of engineers and environmental planners has successfully completed many SPCC Plans for numerous new and existing substation and power generation facilities in California,specifically for municipal power utilities such as Riverside Public Utilities and BWP. POWER has extensive experience helping clients comply with the SPCC requirements included in Title 40 Code of Federal Regulations Part 112. www.powereng.com BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM POWER ENGINEERS,INC. January 19,2015 Page 2 Local presence for rapid response to Vernon: Our Anaheim office is located near the City of Vernon and perhaps you are aware that I live in Burbank.I can be readily available for site visits and review meetings as well as for impromptu meetings at Vernon's office or at the project site. Timely delivery:We have a track record of delivering what we promise and when we promise it. Relevant Project Manager Experience:Before joining POWER as a senior project manager,I successfully led projects covering all aspects of power delivery at BWP.I am familiar with some of the substation sites and with the Vernon electric system. This proposal will be valid for 60 days.The schedule of charges will be the same as for the BWP proposal and attached. This work will be performed consistent with the mutually agreed terms and conditions for the BWP contract or Vernon DG Impacts Study Project, whichever is acceptable. We are excited at the prospect of maintaining a good working relationship with the City of Vernon,and you can be certain we will take a proactive interest in your success. Our desire is to build a long-term partnership with the City of Vernon based on trust,quality,and mutual success. If you have any questions regarding our proposal,please contact me at(714)507-2732 or via a-mail at dev.birlaLa�,nowerell,:com. Again,thank you for this opportunity.We look forward to working with you. Sincerely, Dev Birla,P.E.,PMP Project Manager cc:MPD BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM POWER ENGINEERS CONTENTS 1. WORK PLAN 1 ` Z SCHEDULE OF WORK PLAN - _ - 3. PROJECT EXPERIENCE R• :F�,,•N5. i 4, KEYPROJECT PERSONNEL s ~ 5. PRICE AND STAFF HOURS BREAKDOWN POWER has performed environmental site assessments for many substation and generation sites,documented 6. CLARIFICATIONS guidelines for compliance,and designed new SPCC systems. APPENDIX A:FIELD INVESTIGATION LOG APPENDIX B: PROJECT LOCATION MAPS VERNON SERVICE TERRITORY DETAILED MAP OF VERNON SUBSTATION APPENDIX C:SPCC TRAINING MATERIALS BO'I 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM CONTENTS 1 ''1, POWER X ENGINEERS 1. WORK PLAN POWER proposes to develop a Draft and certified and Final Spill Prevention,Control,&Countermeasure(SPCC)Plan for 20 substations that the City of Vernon(Vernon)owns,maintains,and operates. POWER will conduct a site visit for each of the substations. During the site visits,POWER will note instances of noncompliance with regulatory requirements in Title 40 Code of Federal Regulations(CFR)Part 112, which sets requirements for oil pollution prevention.POWER will provide Vernon with up to five(5)conceptual methods and associated rough cost estimates for bringing the substations into compliance with The POWER Advantage: regulatory requirements.Additionally,POWER will provide on-site instructional spill response training to Vernon personnel. POWER Sistory of working with Vernon to organized this Work Plan utilizing a four-phase approach for developing complete substation engineering the Draft and certified and Final SPCC Plan for Vernon's substations. projects PHASE Ia KICKOFF MEETING, SITE VISIT/FIELD wea knowledge and Geographic INVESTIGATION, AND DATA VALIDATION Information System data that allowed us to map this project's substation locations POWER will travel to the Vernon office in Vernon,California for the (see attached Project location Map) kickoff meeting. Prior to the kickoff meeting,POWER's Senior Regulatory Specialist will review the most recent amendments to the Knowledge of Vernon's planned U.S. Environmental Protection Agency's oil pollution prevention facilities,information easily incorporated requirements in Title 40 CFR Part 112.The new information from this to keep the SPCC Plan as current as review will be shared in the kickoff meeting discussions and the possible subsequent evaluation of each substation's site plans and equipment plans for technical accuracy and completeness.This review will also help answer questions that Vernon personnel might have about their substations. During the kickoff meeting,POWER will request information about physical and procedural changes that might have taken place since the substations'site plans and/or equipment plans were last updated.These changes could include,but are not limited to: • Adding or removing oil-filled operational equipment or bulk storage containers to or from substations. • Grading activities that affect substation yard drainage patterns. • Installing,modifying,or removing secondary containment systems or equipment. • Revising substation security procedures,spill response procedures, training for oil-handling personnel,and/or inspection and recordkeeping procedures. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 1.WORK PLAN 1 1 POWER ENGINEERS, INC. • Designing,constructing,operating,and maintaining the substation in a manner that could materially affect its potential to discharge oil in harmful quantities,as described in Title 40 CFR Part 112, Section 1(b). After the kickoff meeting,POWER and Vernon personnel will conduct a comprehensive field investigation of the substations. Having Vernon personnel accompany POWER during the field investigations will allow both parties to quickly exchange information about substation operations and ask and answer questions on-site. The purpose of the field investigations will be to document existing conditions at the substations,inventory equipment that could contain oil, subject to the requirements in Title 40 CFR Part 112 and applicable California requirements,and to validate the information received during the kickoff meeting.At each substation,POWER will record handwritten notes and take photographs to document: • Oil storage quantities and locations • Active and/or passive secondary containment systems • On-and off-site drainage patterns • Storm water infrastructure • Surface water resources,including nearby drainage ditches,creeks, rivers,and streams,and particularly each substation's distance from navigable waters • Adjacent land uses • Site security measures Appendix A includes the Field Investigation Log that POWER developed and will use to document existing conditions at each substation. POWER will complete a separate Log for each substation and include the Log in the SPCC Plan for each substation. Per Title 40 CFR Part 112,only containers with a shell capacity of 55 U.S. gallons of oil or greater will be counted toward each substation's aggregate aboveground oil storage capacity. For purposes of this project, oil quantities will fall into one of two categories: oil-filled operational equipment or bulk storage containers. Oil-filled operational equipment includes transformers,voltage regulators,capacitors,circuit breakers,oil switches, and similar electrical equipment in which the mineral oil is present solely to enable operation of the device and to dissipate heat. Bulk storage containers include aboveground storage tanks,such as gasoline or diesel fuel tanks,but may include containers of other kinds of oil. Per Title 40 CFR Part 112,oil-filled operational equipment is not a bulk storage container. During the field investigations,POWER will observe and document the condition and adequacy of oil-filled operational equipment,including spare oil-filled equipment stored in the substations such as spare transformers and oil circuit breakers,bulk storage containers,and BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 1.WORK PLAN 1 2 POWER ENGINEERS,INC. secondary containment systems subject to Title 40 CFR Part 112 and applicable California requirements.Volumes of secondary containment will be calculated to determine adequate capacity. POWER's Senior Regulatory Specialist will note changes,when necessary,to update existing substation site plans and/or equipment plans. PHASE II: IDENTIFY NONCOMPLIANCE AND MITIGATION After completing Phase I,POWER will identify and document instances of noncompliance with the regulatory requirements in Title 40 CFR Part 112. POWER will provide up to five(5)conceptual methods and associated rough cost estimates to bring the substation(s)into compliance.The conceptual methods may include,but are not limited to, streamlining substation inspection procedures and personnel training, improving substation fencing and lighting to strengthen site security, updating substation alarm systems,and updating secondary containment systems,where applicable. POWER will submit a letter report to Vernon that will document the instances of noncompliance and the conceptual methods and associated rough cost estimates to bring the substation(s) into compliance.After Vernon reviews the report,POWER will schedule and conduct one(1)on-site review meeting with Vernon persomicl to discuss the instances of noncompliance and POWER's recommendations. It is important to note that Title 40 CFR Part 112 sets different secondary Know/edge is POWER: containment requirements for oil-filled operational equipment and bulk storage containers. More specifically,Section 112.7(k)states that if a facility has had no single discharge from any oil-filled operational POWER tracks regulatory changes equipment exceeding 1,000 U.S.gallons or no two discharges each to develop effective plans that meet exceeding 42 U.S.gallons within any 12-month period in the three years requirements and save time and prior to the SPCC Plan certification date,a facility owner can choose to money implement alternative measures in lieu of providing general secondary containment for oil-filled operational equipment.The alternative measures include: • Establishing and documenting the facility procedures for inspections or a monitoring program to detect equipment failure and/or a discharge. • Providing an oil spill contingency plan in accordance with Title 40 CFR Part 109 and a written commitment of manpower,equipment,and materials required to expeditiously control and remove any quantity of oil discharged that may be harmful. POWER will discuss the condition of the substations' secondary containment systems with Vernon personnel. In contrast to the requirements for oil-filled operational equipment, Section 112.8(c)states that facility owners must ensure that bulk storage tank installations feature a secondary means of containment for the entire BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 1.WORK PLAN 1 3 POWER ENGINEERS,INC. capacity of the largest single container and sufficient freeboard to contain precipitation. If structural repairs or improvements are required for either oil-filled operational equipment or bulk storage containers,POWER will make recommendations to bring the substation(s)into compliance. PHASE///a DEVEL OP DRAFT SPCC PLAN AND "INDUCT REVIEW MEETING After organizing the information collected in Phases I and II above, POWER will develop a Draft SPCC Plan,which will: • Comply with applicable oil pollution prevention requirements in Title 40 CFR Part 112. • Provide a physical description of each substation,including one(1) project location map that will depict the Vernon substation locations, and one(1)substation-specific map for each substation. • Describe oil storage facilities and the potential for a spill to occur at each substation. • Describe spill prevention measures at each substation. • Present spill control and countermeasure protocols. • Present spill reporting requirements. • Provide recommendations for improving Vernon's inspection and recordkeeping process. • Present the procedure for amending and evaluating the SPCC Plan. Appendix B includes the Project Location Map that POWER created for the Draft SPCC Plan's introduction.Appendix B also includes a map of the Vernon Substation.POWER will create the same kind of substation-specific map for each of the remaining substations. The Draft SPCC Plan will be organized such that general information pertinent to the substations will be provided in the Plan's introduction, with the remainder of the Plan to include substation-specific information. POWER will submit the Draft SPCC Plan in electronic format to Vernon for review and comment.After Vernon provides comments on the Draft SPCC Plan,POWER will schedule and conduct one(1)on-site review meeting with Vernon personnel to address Vernon comments. At the conclusion of the on-site review meeting,POWER will recommend incorporating Vernon comments into a certified and Final SPCC Plan, and set a date for submitting the certified and Final SPCC Plan to Vernon. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 1.WORK PLAN 1 4 POWER ENGINEERS,INC. 'T/F/ED Ali rRA/N/NG After incorporating Vernon comments on the Draft SPCC Plan,POWER will submit a certified and Final SPCC Plan to Vernon.A POWER Professional Engineer licensed in California will certify the Final SPCC Plan,which POWER will submit in electronic and hard copy formats. POWER will use tabbed dividers for the hardcopy Plan to separate the Plan's introduction and the substation-specific information. Additionally,POWER will provide on-site instructional spill response training to Vernon personnel at the Vernon office in Vernon,California. The training will feature an MS PowerPoint presentation on regulatory ' SPCC requirements and will be tailored to Vernon personnel's SPCC responsibilities and the contents of Vernon's certified and Final SPCC Plan. Appendix C includes SPCC Training Materials,which POWER developed and will use during the training session(s). At the end of the training,POWER will summarize the training topics that were covered, answer questions,and administer a short SPCC Quiz. POWER will document the training in a Draft Summary Report to Vernon. The Draft Summary Report will include a description of topics covered and oil discharge scenarios,and the sign-in sheet(s)that POWER will provide to record the training date(s)and time(s),names of personnel in attendance, and the Vernon divisions that personnel represent.Appendix C also includes the sign-in sheet. • Phases I through IV of the Work Plan above will require four(4) months to complete from the date that POWER receives Vernon's written Notice-To-Proceed. • Vernon will provide project-related information,including updated maps and/or substation drawings,in a timely manner to ensure the project adheres to the agreed-upon schedule. • All applicable Vernon substations will be identified prior to the kickoff meeting. • POWER will make four(4)trips to the Vernon office,including the project kickoff meeting and field investigation,on-site review meeting to discuss Vernon comments on the conceptual methods and associated rough cost estimates,on-site review meeting to discuss Vernon comments on the Draft SPCC Plan, and on-site instructional spill response training. Travel will be kept to a minimum and only two(2)trips are budgeted for the Senior Regulatory Specialist:the kickoff meeting and field investigation and the on-site instructional spill response training. The Senior Regulatory Specialist will be available via conference call for the two(2)review meetings. POWER's Project Manager will attend the kickoff meeting and one day of field investigations and the two(2)review meetings. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 1.WORK PLAN 1 5 POWER ENGINEERS,INC. • The kickoff meeting and site visit/field investigation will occur during the same week. The kickoff meeting will be held at Vernon's office in Vernon,California. • Vernon personnel will accompany POWER's Senior Regulatory Specialist to conduct one field investigation for each substation.The first day of field investigations may occur shortly after the kickoff meeting. Should the kickoff meeting occur during the morning,the field investigations may begin in the afternoon. • POWER's Senior Regulatory Specialist estimates that it will require thirty-six(36)hours to forty(40)hours to complete the field investigations.Additional time,extending beyond the budgeted one- week timeframe for the kickoff meeting and the field investigations, may be needed to visit substations not identified prior to the kickoff meeting. • This proposal does not include any design effort to bring Vernon substations into compliance with applicable regulations. • Vernon will require only one(1)round of review of the conceptual methods and associated rough cost estimates. Such review will require three(3)weeks for Vernon to complete. • Vernon will require only one(1)round of review of the Draft SPCC Plan. Such review will require three(3)weeks for Vernon to complete. • POWER will require one(1)week to incorporate Vernon comments on the Draft SPCC Plan and to produce the certified and Final SPCC Plan. • POWER's Senior Regulatory Specialist will travel to Vernon's office to conduct the on-site instructional spill response training, which will require one(1),eight-hour day to complete. Budgeted expenses include costs for preparing 10 copies of the training materials. • Meeting notices,agendas,attendance sheets,minutes,and presentations as applicable,for the kickoff meeting and on-site review meetings at Vernon's office. • An MS Project-formatted project schedule updated monthly as necessary. • One(1)updated inventory list of oil-filled operational equipment and bulk storage containers for each substation. • Discharge prevention measures applicable to the substations for inclusion in the Draft and certified and Final SPCC Plan. • One(1)letter report documenting instances of noncompliance and conceptual methods and associated rough cost estimates for bringing the substation(s)into compliance with regulatory requirements. • One(1)Draft SPCC Plan in electronic format to cover the substations. • One(1)certified and Final SPCC Plan in electronic and hard copy formats to cover the substations. • On-site instructional spill response training for Vernon personnel. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 1.WORK PLAN 1 6 POWER ENGINEERS,INC. • One(1)Draft Summary Report documenting on-site instructional spill response training for Vernon personnel. BUDGET POWER's total cost for completing Phases I through IV above is not to exceed$40,918 for labor and expenses. The table in Section 5,Price and Staff Hours Breakdown,presents a Ime item breakdown by Phase for man-hours and costs,including expenses. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 1.WORK PLAN 1 7 POWER ENGINEERS 2. SCHEDULE OF WORD( PLAN POWER proposes the following tentative Project Schedule to complete Work Plan Phases I through IV. POWER will update the Project Schedule on a monthly basis as necessary. The Project Schedule is also attached in MS Project 2010 format. PHASF February 2,2015 Receive City of Vernon Notice-To- Proceed February 9,2015 Conduct Kickoff Meeting February 9-13,2015 Conduct Site Visit/Field Investigation and Validate Substation Information PHASE February 16-20,2015 Prepare Letter Report February 24,2015 Submit Letter Report to City of Vernon March 17,2015 Receive City of Vernon Comments on Letter Report March 20,2015 Conduct On-site Review Meeting March 18-April 15,2015 Prepare Draft SPCC Plan April 16,2015 Submit Draft SPCC Plan to City of Vernon May 7,2015 Receive City of Vernon Comments on Draft SPCC Plan May 8,2015 Conduct On-site Review Meeting PHASE/V May 11-14,2015 Prepare certified and Final SPCC Plan May 15,2015 Submit certified and Final SPCC Plan to City of Vernon May 19,2015 Conduct On-site Instructional Spill Response Training May 21,2015 Prepare Draft Summary Report May 25,2015 Submit Draft Summary Report to City of Vernon BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 2.SCHEDULE OF WORK PLAN 1 1 C ti J M N N N N - N O h N N C N Q N ei N � m _ v Q N M N N 'M N �tI1 M M L.1 11 i W � O u � E E c q N V Z i f rj Q N H ZOO w Q > >v m v m v m A m m J A a v b y v v v v m C + + N a. r1 r1 . a. ttf N y 2• Q N to LL N N Vf N to VI T Z y� ` N Vf Vf V1 LL LL LL LL LL LL LL LL LL N E �e y 7 a0 LL Vf Vf LL O .ti N N �D h w N N N V m O O DLO O a+ D O a q A � Z N N V1 N N Vi N N Vt U1 N N u) N N Vf C C 0 Lm .� ti m Ln .•+ .-i Vf V1 e•1 e-I c-1 .-� r1 'i 1 Q N M \\M M O O R h 0 V C \\\\\\ \\\\\ \\\\\ \\\\\\ O N Ln N N N N N fIl N N M M LnV V Ln Ln Ln �(1 m �fl N Ln I N V1 Vf VI N N V1 N N Vf Vf ul N Vf N N �fl N N In N NON N NON Ni 14 N M M In m Q o o o n C v v 9 v 9 9 -o m m �o w •o v m A � v co �o m o m .+ o Nvavv o tivvv ,� vovav E m o ao .roiHlLn vo - o � �- i O m m gm - a I °• u > � c - c y Y c > 3 u c u c o c g o 0 0 0 • cc o a n z one E uu° � ° uc c o c -o- 0c c u w u °" u a `yoc vyu a+ z m E p` O W m E c v = Q E a v a E o a E a j y {°{iJ� c e y a s yy c y y a v c y y a e c �p W,W O O N aJ d O N W O N 7 0 7 Z C �0 OC U U � �0 Q. Vf cc U O. N cc V N S WW y 6 G C6 o. N O` G a O POWER ENGINEERS 3. PROJECT EXPERIENCE CITY OF BURBANK,BURBANK WATER AND POWER— �� SUBSTATIONS SPCC Plan California POWER developed a Draft and Final SPCC Plan for 21 substations that Burbank Water and Power(BWP)owns and operates.The Draft and Final SPCC Plan is based on the most current oil pollution prevention requirements POWER'S Project Manager and Senior Regulatory Specialist attended the project kickoff meeting to review the project's purpose and need and substation data,and to discuss the project's deliverables and schedule.Along with BWP �Y -4 substation personnel,POWER visited each substation to document oil storage POWER has more than 30 years of locations and quantities,containment systems,spill response equipment,site experience designing and constructing drainage patterns,and adjacent land uses.POWER also documented instances of substations. Our environmental planning noncompliance with oil pollution prevention requirements and provided department prepared SPCC Plans for conceptual methods and cost estimates for bringing the substations into facilities in Arizona, California, Colorado, compliance.POWER then prepared a Draft and certified Final SPCC Plan for Idaho, and Wyoming.We stay on top of the substations,incorporated BWP comments on the Plan,and provided on-site regulatory changes to ensure that the instructional spill response training for BWP substation personnel. plans we prepare meet the most current requirements and to provide clear CITY OF RIVERSIDE,RIVERSIDE PUBLIC UTILITIES— answers to your questions. SUBSTATIONS SPCC Plan Review and Update California POWER reviewed and updated Riverside Public Utilities' (RPU) Substation Group's SPCC Plan based on the most current oil pollution prevention requirements. The updated Plan included 18 substations and two mobile substation units. POWER's Project Manager and Senior Regulatory Specialist attended the project kickoff meeting to review the project's purpose and need and substation data,and to discuss the project's deliverables and schedule.Along with RPU substation personnel,POWER visited each substation to document oil storage locations and quantities,containment systems,spill response equipment, site drainage patterns,and adjacent land uses. POWER also documented instances of noncompliance with oil pollution prevention requirements and provided conceptual methods and cost estimates for bringing the Plan and substations into compliance. POWER then prepared Draft and certified Final Draft SPCC Plans for the substations,incorporated RPU comments on the Plans,and provided on-site instructional spill response training for RPU substation personnel. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 3.PROJECT EXPERIENCE 11 POWER ENGINEERS,INC. CITY OF RIVERSIDE,RIVERSIDE PUBLIC UTILITIES— GENERATION FACILITIES SPCC Plan Review and Update California POWER reviewed and updated the SPCC Plans for three RPU generation facilities that share space with three RPU substations. POWER's Senior Regulatory Specialist attended the project kickoff meeting,conducted site visits,and documented noncompliance with the requirements at Title 40 CFR Part 112. POWER then prepared Draft and certified Final Draft SPCC Plans for the generation facilities, incorporated RPU comments on the Plans,and provided on-site instructional spill response training for RPU generation personnel. TERRA-GEN POWER,LLC SPCC Plan Development for Alta Wind Project California POWER developed seven Draft and certified Final SPCC Plans for seven phases of the Alta Wind Project near Mojave,California. POWER environmental and substation engineering staff attended the project kickoff meeting and conducted site visits with Terra-Gen Power staff. POWER documented oil storage locations and quantities,potential spill sources,spill prevention and control measures,site drainage patterns, and other existing environmental conditions and features near the wind energy facilities.Each SPCC Plan included information collected during the site visit. POWER reviewed the most recent amendments to Title 40 CFR Part 112 to ensure that each SPCC Plan complied with applicable regulatory requirements. TERRA-GEN POWER, LLC SPCC Plan Development for San Gorgonio Westwinds II Wind Facility California POWER reviewed and updated an SPCC Plan for Terra-Geri Power's San Gorgonio Westwinds II wind facility near Palm Springs,California. POWER documented facility information and existing conditions surrounding the facility. POWER prepared Draft and certified Final SPCC Plans for the facility based on the most current oil pollution prevention requirements. EVERPOWER WIND HOLDINGS SPCC Plan Review and Update for Mustang Hills Wind Facility California POWER updated an SPCC Plan for EverPower's Mustang Hills wind facility near Mojave,California. EverPower purchased Phase VI of the Alta Wind Project from Terra-Gen Power and renamed it Mustang Hills. POWER had prepared an SPCC Plan for Phase VI.The SPCC Plan required an update because EverPower's facility also included a storage warehouse and substation equipment co-located with Terra-Gen Power substation equipment. POWER conducted a site visit to document the BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 3.PROJECT EXPERIENCE 1 2 POWER ENGINEERS,INC. warehouse's oil storage locations and quantities and spill response equipment,drainage facilities surrounding the warehouse,and existing conditions in and around the substation. POWER then developed Draft and certified Final SPCC Plans for the Mustang Hills wind facility. TERRA-GEN POWER,LLC SPCC Plan Development for Ridge Crest Wind Facility Colorado POWER prepared Draft and certified Final SPCC Plans for Terra-Gen Power's Ridge Crest wind facility near Peetz,Colorado. POWER conducted a site visit with Terra-Gen Power staff to document facility information and existing conditions surrounding the facility. TERRA-GEN POWER, LLC SPCC Plan Development for Foote Creek Wind Facilities Wyoming POWER prepared Draft and certified Final SPCC Plans for Terra-Gen Power's Foote Creek wind facilities near Foote Creek,Wyoming. POWER conducted a site visit with Terra-Gen Power staff to document facility information and existing conditions surrounding the facilities. UNITED ELECTRIC CO-OP,INC. SPCC Plan Review and Development Idaho POWER prepared eight Draft and certified Final SPCC Plans for seven existing substations and an existing UEC Service Yard in Minidoka and Cassia counties,Idaho. POWER reviewed and revised existing SPCC Plans,which were prepared several years ago for four of the substations, and developed new SPCC Plans for the three remaining substations and the UEC Service Yard. POWER environmental and substation engineering staff attended the project kickoff meeting and conducted site visits with UEC staff to document oil storage locations and quantities, potential spill sources,spill prevention and control measures,on-site and off-site drainage patterns,nearby waterways,and surrounding land uses at each facility.POWER included this information in each SPCC Plan and created regional and site-specific maps for each Plan.Additionally, the project included a review of the most recent amendments to Title 40 CFR Part 112. IDAHO POWER COMPANY Oil Containment Facilities Evaluation Idaho POWER performed environmental assessments of oil-handling and oil containment facilities at 220 electrical substations and 19 large hydroelectric generating plants. POWER evaluated environmental compliance issues and assessed the risk of environmental degradation due to oil spills.The project involved auditing the facilities'compliance with Title 40 CFR Part 112 and applicable state regulations. POWER BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 3.PROJECT EXPERIENCE 1 3 POWER ENGINEERS,INC. documented the status of each facility,recommended containment alternatives,and prepared cost estimates for each recommendation. MORENCI WATER AND ELECTRIC COMPANY Copper Verde Transformer Addition Arizona POWER revised the existing SPCC Plan to reflect substation modifications. POWER performed design,procurement,construction and commissioning services for the addition of the second 345/230/24.9 kV 120/160/200 MVA autotransformer bay to the Copper Verde substation.Other equipment additions included two 345 kV circuit breakers and one 230 kV circuit breaker. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 3.PROJECT EXPERIENCE 1 4 POWER "ENGINEERS 4. KEY PROJECT PERSONNEL ��-- POWER ENGINEERS' TEAM Our Project Manager,Dev Birla,Senior Regulatory Specialist,Charles Hutchinson,and Senior Project Engineer,Ron Beltran,are highly L qualified personnel who have been chosen to develop the City of Vernon's Spill Prevention,Control,and Countermeasure(SPCC)Plan -._ because they have familiarity with many similar projects and have direct, applicable experience working with the City of Vernon's personnel and tl processes.Their cumulative experience will provide invaluable insight �t throughout the life of the project. Our project team brings more than 48 Dev Birla, P.E./PMP—Project Manager years of experience in engineering and Mr. Birla is an electrical engineer with extensive experience leading and environmental regulatory services to deliver acost-effective SPCC Plan for managing power delivery projects from inception to close-out including City of Vernon's substations. planning,design,and construction. He enjoyed a successful career at Burbank Water and Power(BWP)for 31 years before retiring as Transmission and Distribution Engineering Manager.He managed hundreds of projects for BWP ranging from substations to transmission lines,distribution overhead and underground lines,and customer stations with budgets up to$25 million per year. He also performed zero"-based Our project team provides the budgets based on metrics and performance indices. following experience necessary Mr. Birla was responsible for the modernization of BWP's engineering for the SPCC Plan to run and work practices by introducing a design-build concept,gas-insulated smoothly., substations,safer and easy to use transmission and distribution equipment,and devices such as aluminum conductor and cable,pad- >Proposed experienced team mount equipment,pre-molded cable splices,polymer terminators and is available to conduct this insulators,underground cable replacement,and distribution transformer exciting project for the City and pole replacement programs.As a result of these initiatives,BWP has one of the highest reliability levels in the nation and received the of Burbank American Public Power Association's RP3 award for reliable electric >SPCC experience operations three years in a row. >High-quality service in a cost-effective manner Charles Hutchinson,AICP—Senior Regulatory Specialist >Proven track record Mr. Hutchinson is an environmental planner and environmental scientist with experience in land use planning and analysis,environmental compliance and permitting,and environmental resource impact analyses. He has a thorough understanding of Title 40 Code of Federal Regulations(CFR)Parts 109 and 112 and has developed many SPCC Plans for public and private entities in Arizona,California,Colorado, Idaho,and Wyoming. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 4.KEY PROJECT PERSONNEL I 1 POWER ENGINEERS, INC. Ron Beltran, P.E.-Senior Project Engineer Mr. Beltran has extensive experience in all facets of electrical engineering,including substation automation and protective relaying in systems from distribution level up to 500 W. As a direct employee of large organizations such as Mobil Oil and Pacific Gas and Electric,Mr. Beltran coordinated across these organizations with groups such as engineering, system protection,construction,construction test,and operations. Mr. Beltran has also served as an Application Engineer in Protective Relaying for GE and ABB supporting utilities and large industrial clients in the Western U.S.in the area of relay settings,scheme design,testing,commissioning,and fault analysis.Ron will review, sign, and stamp the Final SPCC Plan for certification. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 4.KEY PROJECT PERSONNEL 1 2 DEV BIRLA, P.E./PMP SENIOR PROJECT MANAGER YEARS OF EXPERIENCE EXPERIENCE SUMMARY 33 Mr.Birla is an electrical engineer with extensive experience leading and EDUCATION managing power delivery projects from inception to close-out including > M.S.,Electrical Engineering, planning,design,and construction.He enjoyed a successful career at Communications and Controls, Burbank Water and Power(BWP)for 31 years before retiring as California State University,Los Transmission and Distribution Engineering Manager.He managed hundreds Angeles, 1987 of projects for BAT ranging from substations to transmission lines, >B.S.,Electrical Engineering,Punjab distribution overhead and underground lines,and customer stations with University, 1970 budgets up to$25 million per year.He also performed zero-based budgets based on metrics and performance indices. AREAS OF EXPERTISE > Overhead and underground line design Mr.Birla was responsible for the modernization of B WP's engineering and and construction work practices by introducing design-build concept,gas-insulated > Distribution and customer GIS substations,underground cable replacement,distribution transformer and substations + pole replacement programs. As a result of these initiatives,BWP has one of > Distribution planning the highest reliability levels in the nation and received the American Public > Energy Control Center Operations Power Association's RP3 award for reliable electric operations three years in a row. LICENSING > P.E.,Electrical:California Los Angeles Department of Water&Power, Power System > Project Management Professional Reliability Evaluation,California SPECIAL TRAINING Senior Engineer for a study to evaluate LADWP's Power System Reliability > Relay Protection,IEEE Short Technical Plan.POWER performed a third-party assessment of the PSRP and provided Courses recommendations to support the utility in seeking increased funding for reliability improvements.As a former Engineering Manager/Project Manager CERTIFICATION with one of LADWP's neighboring municipal utilities,Mr.Birla contributed > Project Management Professional specific expertise and local knowledge to all aspects of the project.Tasks included reviewing all components of the overall plan;developing and reviewing questions for Q&A sessions with LADWP staff;leading the internal discussion with POWER's project team including subject matter experts in Distribution,Substations and Transmission;and providing specific feedback on LADWP's capital prioritization methodology and distribution of funds among different components of PSRP.Mr.Birla also played a major role in developing the study recommendations and reviewing the summary report. Burbank Water and Power,Keystone Distributing Station, California Senior Electrical Engineer/Project Manager responsible for overseeing and managing the design and construction of the substation.Disney Studios required this substation to accommodate the addition of more soundstages and office space. Introduced first Gas Insulated Switchgear(five positions, three lines and two transformer banks)for 34,500-Volt and arc-resistant Air Insulated Switchgear(double bus—eight feeders and one capacitor bank)for 12,470-Volt,two 33.6 WA 34,500-Volt to 12470-Volt with LTCs on low DEV BIRLA, P.E./PMP 2 POWER ENGINEERS,INC. side and one two-staged switched 12,470-volt Capacitor bank.Aesthetically very pleasing,the substation blended well with its surrounding Disney Studio buildings and received second rank award from Electric Light and Power Magazine. Burbank Water and Power,Olive Switching Station Upgrade, California Transmission and Distribution Engineering Manager/Project Manager responsible for overseeing the overall design and modifications of the switching station.The scope of this project involved replacement and upgrade of all 69 kV Oil Circuit Breakers with modem state of the art SF6 Circuit Breakers,disconnect switches and busses and 69 kV to 34.5 kV power transformers.This project was required due to addition of Magnolia Power Plant.Power transformers delivering power to five distributing stations were undersized and did not meet the Planning and the Operating Criteria of BWP.Additionally,the existing circuit breakers and related equipment exceeded short-circuit and normal ratings.This project improved the safety,capacity and reliability of Olive Switching Station. Burbank Water and Power,Capon Switching Station,California Principal Electrical Engineer/Project Manager responsible for managing the project from inception to close out including overseeing design and construction of the switching station.This project consisted of design and construction of 69 kV to 34.5 kV GIS switching station and line getaways for five 69 kV and nine 34.5 kV volt lines on Warner Ranch Studios in Burbank. Due to lack of availability of appropriate sites within the Media District Area and public opposition to substations in residential areas,site selection for this project was very challenging.Capon was the first 69 kV GIS Substation energized on the west coast,has the smallest foot print(1/8 size of land for open rack design with double the capacity),and required a City Charter Change.This design-build project dramatically improved the reliability of the whole network by reducing circuit overloads. Burbank Water and Power,Burbank Substation Replacement and 34.5 kV Network Upgrade, California Transmission and Distribution Engineering Manager/Project Manager responsible for initial planning to project closeout including design, construction and reporting progress to BAT Board and the City Council. This project was a multiple-year project with four different phases of the project and involved replacement of an old open-rack substation,66 years old,located close to the Administration Building.This new 34.5 kV substation replaced a 12.47 kV substation at another location on the BWP Campus.The biggest challenge was layout of equipment on a very small site, line getaways and interfacing with existing underground infrastructure, including coordination of arranging outages with Energy Control Center and Power Plant. Burbank Water and Power,Modification of Golden State Substation,California Transmission and Distribution Engineering Manager/Project Manager responsible for overseeing the design and construction of the substation.This i DEV BIRLA, P.E./PMP 1 3 POWER ENGINEERS, INC. project involved the improvement of reliability and flexibility in the operation of this substation.This substation experienced two prolonged outages due to poor initial design and construction.A high side bus did not exist since it was adjacent to a switching station. Low side of the transformer banks connected only to the operating bus in metal clad switchgear without a direct connection with the transfer bus.This situation created two operating problems—circulating current on the low side due to taps from the ring bus configuration of adjacent switching station and no benefit of transfer bus on the low side if the operating bus goes out as connection to low side of banks were via operating bus.High side was added and connection between transfer bus and low side of transformer banks were established to reduce the probability of prolonged outages. Burbank Water and Power, Distribution Design and CIP, California Supervising Electrical Engineer responsible for managing distribution overhead and underground line design including customer stations.Reviewed summer feeder peak loads and routed circuits to the areas short of capacity in summer months.Balanced loads on all three phases to prevent circuit overloads and imbalances to prevent power outages.Calculated loads on distribution transformers and issued work orders to replace overloaded transformers to prevent outages and oil spills.Completed installation of pole mounted capacitor banks and adjusted settings of substation voltage regulators to maintain voltage profile at the customers'panels within operating limits.Reduced power outages due to overloading and imbalance of 4,160-volt circuits and improved the voltage profile.Reduced system losses and improved operation of system due to modernization of equipment in the field. Burbank Water and Power,Cable Replacement Program, California Senior Electrical Engineer responsible for transmission and distribution projects.BWP had old,undersized PILC for 34.5 kV system and butyl rubber 5 kV cable which was approaching 50 years of age.BWP experienced power outages due to cable failures.After considering all facts and future trends,it was concluded that all cable over 50 years old should be replaced by EPR Cable and all modern practices should be utilized,such as,splices vs. hand taping,polymer terminators and surge arresters. Within a ten year period all PILC cable was replaced with EPR.The replacement program was based on available fiends but the goal was at least one circuit mile per year. I f� CHARLES HUTCHINSON, AICP SENIOR REGULATORY SPECIALIST YEARS OF EXPERIENCE EXPERIENCE SUMMARY 16 Mr. Hutchinson is an environmental planner and environmental scientist with EDUCATION experience in land use planning and analysis,environmental compliance and >M.U.S.,Urban Studies,Community permitting,and environmental resource impact analyses.He has a thorough Planning,Old Dominion University, understanding of Title 40 Code of Federal Regulations(CFR)Parts 109 and 2007 112 and has developed many Spill Prevention,Control,and Countermeasure >B.S.,Integrated Science and (SPCC)Plans for public and private entities in Arizona,California,Colorado. Technology,James Madison University, Idaho,and Wyoming. He also has a thorough understanding of NEPA and 1998 public involvement processes and has co-authored NEPA documents for the Bureau of Land Management,Federal Highway Administration,National AREAS OF EXPERTISE Park Service,and the U.S.military.He has provided NEPA analyses for air >Environmental compliance,permitting, quality,cultural resources,hazardous materials,land use,parks and and approval recreational facilities,socioeconomic resources,and traffic and transportation >Environmental planning resources. > Grant writing >Land use planning City Of Burbank,Burbank Water And Power—Substations > Master planning for parks and SPCC Plan,California recreational facilities >NEPA documentation:CE,EA,and EIS POWER developed a Draft and Final SPCC Plan for 21 substations that > Public involvement and facilitation Burbank Water and Power(BWP)owns and operates.The Draft and Final > Socioeconomic analysis SPCC Plan is based on the most current oil pollution prevention > Transportation:access management requirements.POWER's Project Manager and Senior Regulatory Specialist strategies attended the project kickoff meeting to review the project's purpose and need and substation data,and to discuss the project's deliverables and schedule. SPECIAL TRAINING Along with BWP substation personnel,POWER visited each substation to > 40-Hour Hazardous Waste Operations document oil storage locations and quantities,containment systems,spill and Emergency Response response equipment,site drainage patterns,and adjacent land uses.POWER (HAZWOPER)Training,2000 also documented instances of noncompliance with oil pollution prevention requirements and provided conceptual methods and cost estimates for CERTIFICATIONS bringing the substations into compliance.POWER then prepared a Draft and > American Institute of Certified Planners, certified Final SPCC Plan for the substations,incorporated BWP comments American Planning Association,2007 on the Plan,and provided on-site instructional spill response training for > Charrette Planner,National Charrette BWP substation personnel. Institute,2006 Riverside Public Utilities,Substation and Generation Facilities, SEMINARS California > "Future Energy Development in Idaho", 2010 APA Idaho Conference Senior Regulatory Specialist who prepared SPCC Plans for 18 substations, > "Renewable Energy Development in two mobile substation units,and three generation facilities.Mr.Hutchinson Idaho",2013 APA Idaho Conference attended the project kickoff meetings,conducted site visits with RPU substation and generation personnel,reviewed the most recent amendments AFFILIATIONS to oil pollution prevention requirements,documented instances of >Member,American Planning noncompliance,and coordinated project information with RPU managers to Association prepare and submit Draft and certified Final Draft SPCC Plans.Mr. > Member,Idaho Chapter of the American Hutchinson also provided on-site instructional spill response training for Planning Association(APA Idaho) RPU's substation and generation personnel. > Executive Board Member, APA Idaho CHARLES HUTCHINSON,AICP 2 POWER ENGINEERS,INC. Riverside Public Utilities, Riverside Energy Resource Center Permitting, Units 3&4, California Environmental Specialist who prepared the project's Storm Water Pollution Prevention Plan(SWPPP)and coordinated its submittal and approval with the Santa Ana Regional Water Quality Control Board.Mr.Hutchinson also assisted in preparing the Notice of Intent and coordinated project activities with Riverside Public Utilities for an application for a Small Power Plant Exemption(SPPE).POWER oversaw the permitting efforts for a new 95 megawatt(MW)peaking plant as part of complete Owner's Engineer services for Units 3 and 4 at the City's Riverside Energy Resource Center. POWER prepared an application for a SPPE for submittal to the California Energy Commission to obtain a Mitigated Negative Declaration.POWER also obtained air quality permits,prepared the SWPPP and photo- simulations,coordinated project details with local agencies and jurisdictions, oversaw site surveys,and performed geotechnical analyses at the proposed site. Terra-Gen Power, LLC,Alta Wind Project,California Senior Regulatory Specialist who prepared seven Draft and certified Final SPCC Plans for Alta Wind Project Phases I-V,VI,and VIII near Mojave, California.Mr.Hutchinson coordinated with Terra-Gen Power to enable POWER to conduct site visits to each wind farm.He documented spill sources and prevention and control measures for the project's wind turbines, substations,and operation and maintenance facility.Mr.Hutchinson also documented drainage patterns,nearby waterways,and surrounding land uses to include in each SPCC Plan and to create maps for each Plan.He reviewed the most recent amendments to Title 40 CFR Part 112,Title 40 CFR Part 109 concerning contingency planning,and the California Aboveground Petroleum Storage Act to ensure that each SPCC Plan complied with applicable regulatory requirements.POWER provided the above environmental services to add to its on-going design and engineering services for the Alta Wind Project. Terra-Gen Power, LLC,San Gorgonio Westwinds II Wind Facility, California Senior Regulatory Specialist who reviewed and updated an SPCC Plan for Terra-Gen Power's San Gorgonio Westwinds II wind facility near Palm Springs,California.Mr.Hutchinson documented facility information and existing conditions surrounding the facility.He also prepared Draft and certified Final SPCC Plans for the facility based on the most current oil pollution prevention requirements. EverPower Wind Holdings, Mustang Hills Wind Facility, California Senior Regulatory Specialist who updated an SPCC Plan for EverPower's Mustang Hills wind facility near Mojave,California.EverPower purchased Phase VI of the Alta Wind Project from Terra-Gen Power and renamed it Mustang Hills.Mr.Hutchinson had prepared an SPCC Plan for Phase VI. The SPCC Plan required an update because EverPower's facility also included a storage warehouse and substation equipment co-located with Terra-Gen Power substation equipment.Mr.Hutchinson conducted a site CHARLES HUTCHINSON,AICP 3 POWER ENGINEERS,INC. visit to document the warehouse's oil storage locations and quantities and spill response equipment,drainage facilities surrounding the warehouse,and existing conditions in and around the substation.He then developed Draft and certified Final SPCC Plans for the Mustang Hills wind facility. Imperial Irrigation District,150 MW El Centro Unit 3 Repower, California Environmental Planner who prepared the Worker Environmental Awareness Program(WEAP)presentation for project construction personnel.The WEAPpresentation includes policies and procedures for protecting air and water quality,as well as for biological,cultural,and paleontological resources.The presentation also includes policies and procedures for handling hazardous materials and for clean-up and disposal of hazardous waste.POWER was the Owners Engineer(OE)for the Imperial Irrigation District on a project involving installation of a new GE PG7121EA gas turbine at the El Centro Unit 3.Work involved the replacement of the 1957- era Unit 3 oil-fired boiler.The project evolved into a completely new combined cycle unit with POWER leading the development of the project. The combined cycle power plant was ultimately designed to use Siemens SGT-800 Dry Low NO,,gas turbines,HRSGs,and a Siemens SST-600 steam turbine fired by natural gas.The Siemens equipment was chosen because of its high efficiency,load following capability and ability to achieve low NO,, emissions without a requirement for steam or demineralized water injection, reducing the cost and complexity of the plant and conserving water.The HRSGs were equipped with an SCR and CO catalyst to reduce NOX and CO emissions. POWER's scope included complete project management during the development phase of the project.This included permitting,negotiating equipment agreements,developing a bid package with 30%design,pre- qualifying contractors,bidding,and evaluation.In March 2010,the project received unanimous support and approval from the Imperial Irrigation District's Board of Directors. Terra-Gen Power, LLC, Ridge Crest Wind Facility, Colorado I Senior Regulatory Specialist who prepared Draft and certified Final SPCC Plans for Terra-Gen Power's Ridge Crest wind facility near Peetz,Colorado. POWER conducted a site visit with Terra-Gen Power staff to document facility information and existing conditions surrounding the facility. Terra-Gen Power, LLC, Foote Creek Wind Facilities,Wyoming Senior Regulatory Specialist who prepared Draft and certified Final SPCC Plans for Terra-Gen Power's Foote Creek wind facilities near Foote Creek, Wyoming.POWER conducted a site visit with Terra-Gen Power staff to document facility information and existing conditions surrounding the facilities. United Electric Co-op,Inc.,SPCC Plans, Idaho Environmental Planner who prepared eight Draft and certified Final SPCC Plans for seven existing substations and an existing UEC Service Yard in Minidoka and Cassia counties,Idaho.Mr.Hutchinson reviewed and revised CHARLES HUTCHINSON,AICP 4 POWER ENGINEERS,INC. existing SPCC Plans,which were prepared several years ago for four of the substations,and developed new SPCC Plans for the three remaining substations and the UEC Service Yard.Mr.Hutchinson and POWER substation engineering staff led the project kickoff meeting and conducted site visits with UEC staff to document oil storage locations and quantities, potential spill sources,spill prevention and control measures,on-site and off- site drainage patterns,nearby waterways,and surrounding land uses at each facility.Mr.Hutchinson included this information in each SPCC Plan and created regional and site-specific maps for each Plan.Additionally,he reviewed the most recent amendments to Title 40 CFR Part 112,Title 40 CFR Part 109,and spill reporting requirements included in the Idaho Administrative Procedures Act to ensure that each SPCC Plan complied with applicable regulatory requirements. Idaho Power Company, Hemingway 500 kV Substation,Idaho Environmental Planner who prepared the Hemingway Substation's SPCC Plan.Mr.Hutchinson coordinated with POWER's substation design and engineering staff to understand substation geography and identify locations for reactors and transformers.He reviewed the most recent amendments to Title 40 CFR Part 112 to ensure that the project's SPCC Plan met all applicable requirements.POWER provided engineering design for Idaho Power Company's(IPCo)Hemingway transmission project.POWER assisted IPCo in planning and constructing facilities to improve overall reliability of the existing system.Greenfield substation design includes a 500 kV switchyard.Civil design included site grading and drainage system.POWER designed a control building featuring energy-efficient lighting and provided on-site construction management. Morenci Water and Electric Company, Copper Verde Transformer Addition,Arizona Environmental Specialist who revised the existing SPCC Plan to reflect substation modifications.POWER performed design,procurement, construction and commissioning services for the addition of the second 345/230/24.9 kV 120/160/200 MVA autotransformer bay to the Copper Verde substation.Other equipment additions included two 345 kV circuit breakers and one 230 kV circuit breaker.POWER purchased the materials and equipment with the exception of the autotransformer and high voltage circuit breakers. Public Utility District No. 1 of Snohomish County, Route Selection Study for Second Stanwood to Camano 115 kV Transmission Line,Washington Project Coordinator who collected land use information;met with local,state, and federal agencies to identify permit requirements and solicit agency comments;developed routing criteria;analyzed alternative routes;prepared the Draft and Final Route Selection Study;and participated in community open houses to solicit public input and answer project-related questions.The project is a routing study for a new 115 kV transmission line connecting the District's existing North Stanwood Substation with the North Camano Substation on Camano Island.POWER conducted a field reconnaissance and a data survey to determine areas of constraint and opportunity for power line routing.Alternative routes were identified. dtlENGINEERS RON BELTRAN, P.E. SENIOR PROJECT ENGINEER YEARS OF EXPERIENCE EXPERIENCE SUMMARY 24 Mr.Beltran has extensive experience in project management and in all facets EDUCATION of electrical engineering including substation automation and protective >M.B.A.,University of California,Irvine, relaying in systems from distribution level up to 500 W.He has served as a 1996 Project Manager on substation construction projects with responsibility for >B.S.E.,Electrical Engineering,Stanford design,major equipment specification,construction management and University, 1989 commissioning.Mr.Beltran has managed a diverse collection of personnel in the execution of such projects,including designers,drafters,construction AREAS OF EXPERTISE inspectors,engineers,electrical technicians and outside consultants.As a >Project management direct employee of large organizations such as Mobil Oil and Pacific Gas and > Engineering management Electric,Mr.Beltran coordinated across these organizations with groups such > Project engineering as engineering,system protection,construction,construction test and > Substation automation and protective operations. Mr. Beltran has also served as an Application Engineer in relaying Protective Relaying for GE and ABB supporting utilities and large industrial > Industrial power systems clients in the Western U.S.A.in the area of relay settings,scheme design, > Electrical system construction and testing,commissioning,and fault analysis.Mr.Beltran currently serves as a commissioning Regional Manager in POWER'S Substation Business Unit,managing offices in Anaheim,San Diego,and Phoenix. LICENSING >P.E.,Electrical:California Confidential Client,Irrigation District Interconnection Substation, California AFFILIATIONS > Senior Member,IEEE Power Project Manager for the design and construction of a new 92 kV- 13.2 kV Engineering Society and Industry substation for POWER's client that interconnects into the Irrigation District Application Society system.Design and engineering includes civil/structural and electrical >National Society of Professional disciplines as well as the development of relay settings for the 92 kV line, Engineers substation transformer,bus differential,and 13.2 kV distribution system. > Society of Hispanic Professional Engineers Simbol Minerals, Imperial Irrigation District Interconnection >National Society of Hispanic MBAs Substation,California PUBLICATIONS Served as Project Manager on the design and construction of a new 92 kV- > Automatic Transfer Schemes-paper 13.2 kV substation for Simbol Materials that interconnects into the Imperial presented at the IEEE Petroleum Irrigation District system.Design and engineering includes civil/structural Chemical Industry Conference in and electrical disciplines as well as the development of relay settings for the Cincinnati,Ohio,2008 92 kV line;substation transformer;bus differential and 13.2 kV distribution system. NRG Inc.,Ivanpah Solar Generating Facility, Owners Engineer, California Served as a Technical Advisor to review utility interconnection design and coordinate activities with SCE.Project is nearly 300 MW. RON BELTRAN, P.E. 2 POWER ENGINEERS,INC. Southern California Gas Co.and Solar Reserve,Solar Interconnection Analysis, California Served as a consultant to provide input on potential grid interconnection for various sized Solar PV plants.Provided conceptual single line diagrams.The location of the potential interconnections is in both SCE and PG&E territory. Southern California Edison, Numerous Substation Design Projects, California Served various roles from Project Engineer to QA/QC reviewer on a portfolio of SCE substation design projects throughout their territory. Projects included 66 kV line relaying replacements utilizing GE L90/SEL 311 C;and various circuit breaker/transformer bank replacements and a new 220 kV solar interconnection switchyard. Los Angeles Department of Water and Power, Sylmar HVDC Ground Electrode System Study, California Served as Project Manager on portion to provide system monitoring for a possible new HVDC ground electrode system.Also serving as a Senior Electrical Engineer to provide QA/QC of reports looking at overall feasibility of HVDC ground electrode system off the coast of Malibu. Southern California Edison, Breaker Replacement Projects, California Served as Senior Electrical Engineer performing QA/QC review of electrical design for projects to replace three 15 kV distribution line breakers and two 66 kV line breakers. Pacificorp, Copco 2 Substation -115 kV Line Relaying, California Served as the Senior Electrical Engineer responsible for reviewing and approving all electrical design drawings.The project involved the installation of new line and breaker relaying for an existing 115 kV terminal. Naval Facilities Engineering Command, Marine Corps Air Station -Yuma 69 kV-12.47 kV Substation,Arizona Served as Senior Electrical Engineer responsible for reviewing all electrical design drawings,specifications,and calculations for adherence to industry and Arizona Public Service(A-PS) standards. Served as the liaison to APS on all substation automation and protection issues and was responsible for creating the protective relaying settings and associated documentation for the suite of SEL relays applied on the project including the SEL 351, SEL 387, and SEL 587Z.Relaying applications include transformer protection,Bus protection,and 12.47 kV distribution protection with breaker failure logic. The project also required the configuration of LTCs and transformer paralleling systems and the logic for a 15 kV bus transfer scheme. RON BELTRAN, P.E. 3 POWER ENGINEERS,INC. Southern California Edison,Tehachapi Renewable Transmission Project Segments 4-11, California Served as SCE Project Engineer responsible for all engineering work taking place at Vincent Substation in Palmdale.Responsibility included the technical oversight and schedule management of all aspects of engineering design including civil/structural,architectural,and indoor/outdoor electrical design.The$100 million project involved the construction of a new control building;remodeling of an existing building to house relaying;installation of temporary control facilities;significant additions/modifications to both the 220 kV and 500 kV bus;the installation of 2 X 200 Mvar 500 kV shunt capacitor banks with hybrid GIS switching breakers;new 48 VDC and 250 VDC battery systems;new digital fault recorder,phasor measurement unit (PMU),and RTU;modification of existing RAS schemes;and associated new 220 kV and 500 kV protective relaying schemes.Relaying schemes utilize SEL(421,311L),GE(L90/D60/C60),and RFL(9745,9785) equipment and adhere to SCE standards.The project required significant interface with SCE substation Construction and Maintenance;TDBU Engineering;Operations and Test personnel.Also managed the tasks of outside consultants. GE Digital Energy-Multilin, Customer Product Acceptance Testing,Multiple States Worked with various electric utilities to provide in-depth technical guidance to implement new protective relaying solutions. Worked with Southern California Edison protection and automation personnel on developing the necessary logic and relay settings to implement the GE UR C70 for shunt capacitor bank protection.Also worked with Bonneville Power Administration on transformer protection and high-speed 500 kV transmission line protection of series compensated lines. GE Digital Energy-Multilin, Customer Training,Multiple States Provided product-specific and general training. Worked to develop and implement a training session for Western Area Power Administration on 500 kV transmission line relaying utilizing the GE UR L90 and GE UR D60.The session was both theoretical and hands-on in nature for relay technicians and electrical engineers.Also performed a training session for Sacramento Municipal Utilities District on the GE UR T60 for transformer protection and the GE UR B90 for bus protection. Imperial Irrigation District, Hydro Generation Protective Relay Upgrade, California Served as Project Manager responsible for tasks such as design review and approval;relay settings development,construction management/coordination;and final commissioning.The project involved replacing 23 existing electromechanical relaying systems for generators with microprocessor technology. I CITY OF VERNON DEPARTMENT OF GAS AND ELECTRIC SPCC PLAN FOR VERNON SUBSTATIONS PRICE AND STAFF HOURS BREAKDOWN TASK DESCRIPTION TOTAL COMMENTS Man Hours Costs Phase I Project Management 2 $368 Engineering 24 $3,176 Administrative Support 5 $498 Field Work 54 $7,008 Miscellaneous Expenses N/A $1,800 Includes roundtrip airfare, lodging, meals, and rental car. Sub-Total Cost of Phase 1 85 $12,860 Phase II Project Management 2 $368 Engineering 34 $4,466 Includes PM attending on-site review meeting at Vernon DG&E. Administrative Support 5 $498 Field Work 0 $0 Miscellaneous Expenses N/A $0 Sub-Total Cost of Phase 11 41 $5,332 Phase III Project Management 1 $184 Engineering 114 $14,234 Includes PM attending on-site review _meeting at Vernon DG&E. _ Administrative Support 5 $481 Field Work N/A $0 Miscellaneous Expenses N/A $280 Includes GIS software use for mapping. Sub-Total Cost of Phase 120 $16,179 111 BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 5.PRICE AND STAFF HOURS BREAKDOWN 1 1 POWER ENGINEERS, INC. ■'ha5e 'v . � 1. i 4 'F # i..'IS 4 Project Management 1 184 Engineering 40 $5,315 Administrative Support 4 $378 Field Work N/A $0 Includes roundtrip airfare, lodging, Miscellaneous Expenses N/A $1,680 meals, rental car, and printing training materials and the certified Final Draft SPCC Plan. I Sub-Total Cost of Phase 45 $7,557 � IV TOTAL COST 291 $40,918 Note: POWER will invoice Vernon DG&E monthly. I I BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 5. PRICE AND STAFF HOURS BREAKDOWN 2 Page 1 POWER ENGINEERS,INC. SCHEDULE OF CHARGES—2014—CITY OF VERNON This standard Schedule of Charges is for professional services. Unless agreed otherwise,charges for work on continuing projects will be based on the then current Schedule of Charges. A new Schedule of Charges will be issued to be effective January 1 of each new year and as necessary on an intermediate basis to accommodate new items or revised charges. Invoices will be submitted monthly and/or upon completion of the work and will be due and payable when issued. All accounts not paid within thirty(30)days after Owner's receipt of the invoice will bear a SERVICE CHARGE OF 1.0%PER MONTH for each month the invoice is unpaid. PERSONNEL CLASSIFICATION President.................................................................................................................................................................................................................$230.00/hr. Executive Vice President Senior Project Manager IV ProjectManager Director........................................................................................................................................................................................$212.00/hr. Senior Project Manager III SeniorProject Manager II.......................................................................................................................................................................................$198.00/hr. SeniorProject Manager I........................................................................................................................................................................................$184.00/hr. Senior Project Engineer III Strategic Consultant III ProjectManager III.................................................................................................................................................................................................$172.00/hr. Project Lead IV Construction Manager III Senior Project Engineer II Strategic Consultant II Senior Consultant III ProjectManager II..................................................................................................................................................................................................$154.00/hr. Project Lead III Strategic Consultant I Senior Consultant II Project Engineer III Construction Manager II Senior Project Engineer I Engineer V ProjectManager I...................................................................................................................................................................................................$132.00/hr. Project Lead II Construction Manager I Environmental Specialist IV Project Engineer II Engineer IV Designer V Project Administrator III Senior Consultant I Consultant III ProjectLead I..........................................................................................................................................................................................................$123.00/hr. Project Engineer I Engineer III Designer IV Environmental Specialist III Procurement Specialist III Scheduling Specialist III Project Administrator 11 Consultant II EngineerII—...........................................................................................................................................................................................................$114.00/hr. Designer III Technician IV Environmental Specialist II Procurement Specialist II Scheduling Specialist II Project Administrator I Programmer III Consultant I EngineerI...............................................................................................................................................................................................................$103.00/hr. Designer II Technician III Environmental Specialist I Procurement Specialist I Field Representative IV Scheduling Specialist I Project Managers Assistant III Programmer II DesignerI.................................................................................................................................................................................................................$90.00/hr. Drafter I II Technician II Administrative Assistant I Field Representative III Staff Assistant II Project Managers Assistant 11 Programmer I DrafterII....................................................................................................................................................................................................................$76.00/hr. Staff Assistant Field Representative II Project Managers Assistant I DrafterI.....................................................................................................................................................................................................................$61 00/hr. General Office Assistant Field Representative I Personnel with specialized experience are employed by or on retainer to POWER. Charges for these specialists are negotiated on an individual basis depending on the assignment. Professional time for depositions and testimony is charged at 1.5 times the rate for services;full-day minimums apply. City of Vernon 2014 Fees (7/7/14)rt Page 2 POWER ENGINEERS,INC. SCHEDULE OF CHARGES 2014-CITY OF VERNON This standard Schedule of Charges is for professional services. Unless agreed otherwise,charges for work on continuing projects will be based on the then current Schedule of Charges. A new Schedule of Charges will be issued to be effective January 1 of each new year and as necessary on an intermediate basis to accommodate new items or revised charges. Invoices will be submitted monthly and/or upon completion of the work and will be due and payable when issued. All accounts not paid within thirty(30).days after Owner's receipt of the invoice will bear a SERVICE CHARGE OF 1.0%PER MONTH for each month the invoice is unpaid. SPECIAL APPLICATION SOFTWARE REPRODUCTION Level I Software $10.00/hr. Drawings—Black&White Level II Software" $20.00/hr. Large Scale Drawings(C Size) $1.90/ea. Level III Software'"' $35.00/hr. Large Scale Drawings(D Size) $3.30/ea. Level IV Software""' $60.00/hr. Large Scale Drawings(E Size) $5.50/ea. 'Level I Software includes,among others:CPM,Traverse PC, Drawings—Color Structural Design,Foundation Design,HVAC Design,Conveyor Large Scale Drawings(C Size) $6.00/ea. Design, Rockwell RSView & RSLogix, Subnet Solutions Large Scale Drawings(D Size) $10.901ea. Substation Server.net, Subnet Solutions Substation Explorer, Large Scale Drawings(E Size) $17.50/ea. and Wonderware. " Level II Software includes, among others: ArcPro, ASPEN Documents—Black&White OneLiner, ESA Easy Power, Milsoft Windmil, OSI ETAP, Single-sided Copies 8 x l l$0.05/ea. 11 x 17$0.15/ea. Pathloss V5, SKM PTW, SynerGee DPA/G (Distribution Double-sided Copies 8 x 11$0.10/ea. Primary Analysis/Graphics), Smart Plant P&ID, Smart Plant Instrumentation, SIMFLEXS, DPAG, PTW, Harmflo, Matlab, Documents—Color PLS-CADD,TL-CADD,AutoCAD,MicroStation,Drafting Station Single-sided Copies 8 x 11$0.50/ea. 11 x 17$1.00/ea. w/software,and specialized estimating programs. Double-sided Copies 8 x 11$1.00/ea. Spiral Comb $2.65/ea. ""Level III Software includes, among others: CDEGS 3 Ring Binder Dependent on size (RESAP/MALZ), GE PSLF, PSCAD (PSCAD/EMTDC), PTI Special Copy Center Projects(Labor) $45.001hr. PSS/E,WinIGS,Smart Plant 3D,PDS,Rebis,GIS Workstation, SURVEY EQUIPMENT and Engineering Workstation. —Level IV Software includes,among others:CDEGS,CDEGS Survey Equip.to support field crew $70.00/day (HiFREQ), COMSOL Multiphysics, Sigma SUP, STRI Line GIPS Equipment 2 Units $60.00/hour $350.00/day Performance Software,and Animation. GPS Equipment 3 Units $80.00/hour $450.00/day This Schedule of Charges will remain in effect until December 31 of the year designated in the title. On January 1 of the following year,and on each anniversary date thereafter during the remaining term,an adjustment to the rates will be calculated based upon the Consumer Price Index for All Urban Consumers(CPI-U)as listed on the ftp://ftp.bis.gov/pub/Si)ecial.reauests/cpi/cpiai.txt website based on the period column, specifically December to December.Note that the Dec-Dec information will not become available until approximately January 15 of each year. The adjustment calculation is as follows:the immediate preceding year rates multiplied times the above described Pricing Index. Labor rates will be rounded to the nearest dollar.Special application software,reproduction and survey equipment will be rounded to the nearest cent. All other expenses such as rental equipment,photography,transportation,rental vehicles,shipping,outside computer services,lodging,meals,other reproduction,express mail,courier/delivery service,subcontractors and special supplies are charged at cost plus a carrying and handling charge of 10%. Communication Charge-including but not limited to long distance telephone and fax,charged at 1%of labor billing charges. CAD Usage Charge—charged at 3%of labor billing charges. City of Vernon 2014 Fees (7f7/14)rt POWER ENGINEERS 6. CLARIFICATIONS This work will be performed consistent with mutually agreed terms and conditions for BWP contract or Vernon DG Impacts Study Project, whichever is acceptable. There is no exception to the stated scope of work in the BWP RFP. Schedule of charges are the same for both BWP and Vernon. Schedule of work is similar to the BWP proposal and submitted in this proposal. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM 6.CLARIFICATIONS 1 1 4 CITY OT BURBANK STANDARD PURCHASE ORDER NO ► PURCHASING DIVISION 140457 REV 0 1,1 li1' 301 EAST OLIVE AVENUE P.O.BOX 6459 Paoe 1 of 1 c BURBANK,CALIFORNIA 91510-6459 (818)238-5466 THE ABOVE NUMBER MUST APPEAR ON ALL INVOICES,SHIPPING PAPERS,PACKAGES,AND 30-JUL-2014 CORRESPONDENCE ucanwuvunu PLEASE DELIVER TO: TERMS: VENDOR NAME AND ADDRESS: BURBANK WATER&POWER ROM: Delivery POWER ENGINEERS INC ELECTRICAL ENGINEERING 9320 SOUTHWEST BARBUR BLVD 164 W MAGNOLIA BLVD PAYMENT: Net 30 SUITE 200 BURBANK,CA 91502 PORTLAND, OR 97219- REQ NO: 43799 REQUESTED BY: CESAR ANCHETA VENDOR NO: 41714 PHONE NO: (503)892-6718 ITEM DESCRIPTION QTY UOM I UNIT PRICE I TOTAL AMOUNT COMMENCEMENT DATE: JUNE 30,2014 COMPLETION DATE: OCTOBER 1,2014. TO PROVIDE SPILL PREVENTION,CONTROL AND COUNTERMEASURE(SPCC)PLAN FOR THE DISTRIBUTION STATIONS, SWITCHING STATIONS,AND CUSTOMER SUBSTATIONS TO THE CITY OF BURBANK WATER AND POWER DEPARTMENT, ELECTRICAL ENGINEERING DIVISION,AS FURTHER DESCRIBED IN THE PROFESSIONAL SERVICES AGREEMENT DATED MAY 28,2014 1 PROVIDE SPILL PREVENTION,CONTROL AND Dollar 40,918.00 COUNTERMEASURE(SPCC)PLAN INSURANCE: VENDOR SHALL MAINTAIN CURRENT,VALID,COMMERCIAL GENERAL LIABILITY WITH SEPARATE ADDITIONAL INSURED ENDORSEMENT,AUTO LIABILITY,WORKERS'COMPENSATION,AND ERRORS AND OMISSIONS INSURANCE DOCUMENTS ON FILE IN THE CITY OF BURBANK PURCHASING OFFICE DURING THE EFFECTIVE DATES OF THIS ORDER. INSURANCE DOCUMENTS SHALL BE APPROVED BY THE BURBANK CITY ATTORNEY'S OFFICE BEFORE THEY ARE CONSIDERED VALID. FAILURE TO PROVIDE SUCH INSURANCE WHEN REQUESTED OR UPON RENEWAL SHALL CAUSE THE CITY TO STOP WORK IN PROGRESS AND WITHHOLD PAYMENTS UNTIL T14E INSURANCE IS BROUGHT INTO COMPLIANCE. REFER QUESTIONS TO(818)238-.5466 BUYER NAME: LISA VILLEGAS TOTAL 40,918.00 VENDOR CONTACT: ERIK HALE NQTICF.: This order is suhject to the terms and conditions shown on the face and reverse side hereof. The City is exempt from Federal Excise Tax. MAIL INVOICE IN DUPLICATE TO: CITY OF BURBANK,CALIFORNIA BURBANK WATER&POWER ELECTRICAL ENGINEERING 164 W MAGNOLIA BLVD Burbank,CA 91502 PURCHASING MANAGER TERMS AND CONDITIONS Acceptance of order constitutes acceptance of the terms,prices,delivery instructions,specifications and conditions stated therein, including the following: Vendor agrees to save the City harmless from any liability arising from the misuse or infringement of any patented or copyrighted articles sold hereunder. City reserves the right to cancel all or any portion of this order if not filled within the time specified. City also reserves the might to correct typographical errors wherever they may appear in this order. Municipalities are exempt from Federal Excise and Transportation Taxes. Prices shall EXCLUDE Federal Taxes.Exemption Certificate will be furnished on request. Transportation charges must be prepaid be vendor on all purchases where the FOB point is other than Burbank,California.These charges may be added to vendor's invoice and shall be shown as a separate item. No charges for transportation,containers, packing, etc.,will be allowed vendor unless so specified in this order. In case of default by the vendor, the City may procure the articles or services from other sources and may default from unpaid balance due the vendor or may collect against the bond or surety, if any, for excess costs so paid.The prices paid by the City shall be considered the prevailing market price at the time such purchase is made. Reasonable attorney's fee shall be awarded City in the event suit is filed and City recovers excess costs. Cost of inspection on deliveries or offers for delivery, which do not meet specifications, will be the account of the vendor. Vendor will not be held liable for failure or delay in the fulfillment of this order if hindered or prevented by fire, strikes, or Acts of God. This order, attachment, and/or documents cited in this order represent the entire Agreement between the City and the Vendor. The laws of the State of Califomia<shall govern this transaction. All payments made to California Non Residents (not qualified with the Secretary of State) for services provided in the State of California are subject to a 7%withholding which will be paid directly to the State of California. FoC ii o e iiifuiii ation see CA FTB Publication 1017. i PROFESSIONAL SERVICES AGREEMENT DATE: May 28,2014 PARTIES: "CLIENT THE CITY OF BURBANK,a municipal corporation Designated Official: Name:: Ronald E.Davis Title; General Manager,BWP Telephone: 818-238-3550 Mailing Address: 164 W.Magnolia Blvd. P.O.Box 631 Burbank,CA 91503-0631 THE"CONSULTANT" POWER ENGINEERS INC. Representative: Name: Erik Hale Title:Project Management Director Telephone: 503-892-6718 Mailing Address: 9320 Southwest Barbur Blvd,Suite 200 Portland,OR 97219 TERM: Commencement dater June 30,2014 Completion date: October 1,2014 COST OF SERVICE: Not to exceed$40,918(the"Cost of Services Cap") THIS AGREEMENT MUST BE FIRST EXECUTED BY THE CONSULTANT OR ITS DULY AUTHORIZED REPRESENTATIVE AND APPROVED AS TO FORM BY THE CITY ATTORNEY BEFORE THE AGREEMENT MAY BE EXECUTED ON BEHALF OF THE CITY OF BURBANK. REQUESTS FOR A WAIVER OF TERMS MUST BE IN WRITING AND PRESENTED TO THE CITY ATTORNEY'S OFFICE AT THE TIME THIS AGREEMENT IS DELIVERED TO PSA-City 2012 Page 1 04-23-12 THE CITY ATTORNEY'S OFFICE FOR REVIEW AND APPROVAL AS TO FORM. I PSA-City 2012 Page 2 04-23-12 1.0 Services. Consultant, as an independent contractor, agrees to perform during the term of this Agreement, each and every service set forth on the"Scope of Services" attached to this Agreement as Exhibit"A." The initiation of service by the Consultant will commence upon receipt of a written notice from the Designated Official authorizing Consultant to proceed, and only to the extent of such authorization. The services of the Consultant shall include the making of all investigations, studies, and analysis required by the conditions involved in each request of the Designated Official. 2.0 Compensation. The Client shall pay for the services of Consultant either on a time-and-material basis or on a fixed-price basis,depending upon the agreed cost of the applicable service as indicated on the "Schedule of Compensation" which is set forth in Exhibit "B." No payment for expenses or labor shall be paid by Client unless it is related to a service, which is referred to in the Scope of Services.The Cost of Service may be increased,on a one time basis,by 10%of the original Cost of Services or$10,000,whichever is less with the prior written approval of the Designated Official; provided, that such increase may not exceed the monies that have been previously approved for in the budget for the Scope of Services. Any additional increase in the cost of service designated on the first page of this Agreement must have the prior written approval and authorization of the Designated Official; provided, further, that any increase that exceeds the budgeted amount originally approved by the City Council must be approved by the City Council. 3.0 Payment. If the service specified in the Scope of Services is to be paid for on a fixed-price basis,then Client shall pay for services of Consultant the total fixed price according to the progress payment schedule established in the Schedule of Compensation. If,however, payment is to be made on a time-and-material basis,then Consultant shall,at the end of each calendar month in which services are performed or expenses are incurred under this Agreement, and prior to the tenth day of the following month, submit to the Client a verified invoice prepared in the manner prescribed by the Client and the Designated Official. Client's payment to Consultant shall be made within thirty (30) days of either the date of completion of each phase as set forth in the progress schedule if Consultant's Compensation is a fixed price, or the date of Consultant's invoice if compensation is calculated on time-and-material basis,whichever is applicable. 4.0 Standard of Skill. Consultant, and Consultant's staff, if any, is skilled in the professional calling necessary to perform the work agreed to be done pursuant to this Agreement. Client relies upon the skill of the Consultant, and Consultant's staff,if any,to do and perform such work in a skillful manner, and Consultant agrees to thus perform Consultant's work. The accep- tance of Consultant's work by the Client shall not operate as a release of the Consultant from such standard of care and workmanship. 5.0 Independent Contractor. Consultant is retained and employed by Client only to the extent set forth in this Agreement, and the Consultant's relationship to the Client is that of an independent contractor. Consultant shall be free to dispose of all portions of Consultant's time and activities which Consultant is not obligated to devote to the Client in such a manner and to such persons, firms, or corporations as the Consultant sees fit except as expressly provided in this Agreement. Consultant shall not be considered to have the status of an employee under this Agreement or be entitled to participate in any insurance,medical care, vacation,sick leave,or other PSA-City 2012 Page 3 04-23-12 benefits provided for Client's officers or employees. 6.0 Indemnification. To the fullest extent provided by law, Consultant shall defend, indemnify and hold harmless the Client and its officers,agents,and employees, against all claims for personal injury, property damage, or wrongful death that pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, and employees. The Consultant's obligations under this Section of the Agreement shall survive the termination of the Agreement and the completion of the performance of the work required by the Agreement. The parties expressly agree that this indemnity provision does not include, and in no event shall the Consultant be required to assume, any obligation or duty to defend any claims, causes of action, demands, or lawsuits in connection with or arising out of this Project to the extent such claims do not arise or result from the services rendered by the Consultant, including such duty found in California Civil Code 2778. 7.0 Termination of Agreement. Either party may terminate this Agreement at any time during the term of the Agreement by giving the other party thirty (30) days notice in writing. This Agreement may be extended beyond the term only by the written agreement of both parties prior to the expiration of the term of the Agreement. 8.0 Safety Requirement. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL-OSHA. The Client reserves the right to issue restraint or cease and desist orders to the Consultant when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. To the extent that the Consultant is at the work site,it shall use all commercially reasonable efforts within its control to maintain the work sites free of hazards to persons and property resulting from its operations. Any hazardous condition noted by the Consultant,which is not the result of his operations,shall immediately be reported to the Client. 9.0 Insurance. Consultant shall maintain the following insurance coverage throughout the tern of this Agreement, and upon request Consultant shall show Client evidence of such coverage: 9.1 Automobile Insurance. If Consultant uses, or intends to use, a personal automobile in the performance of this Agreement, automobile liability insurance with limits of not less than$100,000.00 per person and $300,000.00 per accident for bodily injury and not less than $25,000.00 per accident for property damage. Waiver Approved: City Attorney or designee PSA-City 2012 Page 4 04-23-12 Management Services Director or designee 9.2 Workers' Compensation Insurance. Workers' Compensation Insurance and Employer's Liability Insurance on any employees of Consultant performing services under this Agreement. This insurance cannot be waived, but does not apply if Consultant is a sole proprietor and provides a written statement to that effect. 9.3 General Liability and Property Damage Insurance. Unless expressly waived and such waiver is evidenced by the signature of the requisite officers of the client designated in this paragraph, Consultant shall maintain general liability insurance and property damage insurance in the amount equal to$1,000,000.00. When this coverage is required,the Client shall be named as an additional insured on a separate endorsement to the insurance policy,in a form as approved by the City Attorney's Office. The endorsement shall require the insurance company to provide Client a minimum of ten(10)days notice of the cancellation of the policy. Waiver Approved: City Attorney or designee Management Services Director or designee 9.4 Errors and Omissions Insurance. Errors and Omissions Insurance which includes coverage for professional malpractice, in the amount of$1,000,000.00. The policy shall provide for coverage of all claims occurring during the term of the policy notwithstanding the fact that the claim may be asserted subsequent to the expiration of the policy for a minimum period of three'(3)years. Waiver Approved: City Attorney or designee Management Services Director or designee 9.5 Limitation of Liability. Client agrees to limit Consultant's liability for insurable events arising from Consultant's performance to the insurance limits herein,or to the total compensation payable to the Consultant for the Service under which the liability arises,whichever is greater. Consultant's liability for non-insurable events including breach of contract or warranty shall not exceed$250,000. Neither shall have any liability to the other,regardless of the theory of recovery,including breach of contract or negligence, for any indirect, incidental, special, or consequential damages, cost or expense whatsoever. 10.0 Miscellaneous Insurance Requirements. PSA-City 2012 Page 5 04-23-12 10.1 Recovery from Consultant's Insurance. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, the Consultant shall look solely to its insurance for recovery. 10.2 Failure to Secure. If Consultant at any time during the term of this Agreement, should fail to secure or maintain any insurance required under this Agreement, the Client shall be permitted to obtain such insurance in the Consultant's name or as an agent of the Consultant and shall be compensated by the Consultant for the cost of the insurance premiums at the maximum rate permitted by law computed from the date written notice is received that the premiums have been paid. Such costs can be assessed by deducting such costs from any amounts due and payable to the Consultant as compensation under the terms of this Agreement, 10.3 Additional'Insured. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as an additional insured and an additional insured named under this Agreement shall not be held liable for any premium or expense of any nature on this policy or any extension thereof. Any other insurance held by an additional insured shall not be required to contribute toward any loss or expense covered by the insurance provided by this policy. Proceeds from any policy or policies shall be payable to the Client primarily,and to the Consultant secondarily,if necessary. 10.4 Evidence of Insurance. If requested by the Client, when reasonably required in connection with a claim, Consultant shall furnish true, correct and complete copies of the insurance policies to the Designated Official or City Attorney's Office, with such insurance policies in form and substance satisfactory to the Client. 11.0 Work Product. 11.1 Deliverables. Consultant shall deliver to the Client the studies, plans; specifications, or other documents as are identified in the Scope of Services; and Consultant shall, upon completion of all work, submit to the Client all information developed in the course of the Consultant's services. Consultant shall, in such time and in such form as the Client may require, furnish reports concerning the status of services required under this Agreement. Consultant shall, upon request by Client and upon completion or termination of this Agreement,deliver to the Client all material finnished to Consultant by the Client. Consultant shall have the right to retain one copy consistent with good professional practices for legal and archival reasons,subject to the restrictions on disclosure contained in Section 11.3 of this Agreement. 11.2 Ownership. Client shall not gain ownership of any intellectual property that Consultant uses to create project documents or deliverables. Consultant shall grant to Client a nonexclusive,perpetual, royalty-free, world-wide, limited license under copyright to use solely for its own benefit, for internal purposes only, and only with its own personnel without rights to sublicense, such intellectual property that belongs to Consultant as is necessary for Client to make the agreed use of the deliverables as contemplated by this Agreement. PSA-City 2012 Page 04-23-12 11.3 Confidentiality.. Consultant may be granted access to information that is exempt from disclosure to the public (Government Code Section 6254 and 6254.16) and may contain "trade secrets" (see Government Code Section 6254.7) when it is necessary for Consultant to perform its obligations pursuant to this Agreement. If Consultant is granted such access to confidential information, Consultant shall not be considered to be a member of the public as that term is used in Government Code Section 6254.5. Consultant shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications,reports, or other information pertaining to the projects assigned to Consultant by the Client or other information to which the Consultant has had access during the term of this Agreement without the prior written approval of the Designated Official during the term of this Agreement and fora period of two(2)years after the termination of this Agreement. 11.4 Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts,and other such information required by the Client or the Designated Official. The Consultant shall maintain adequate records on services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide access to the Designated Official or his designees at all proper times to such books and records, and gives the Designated Official or his designees the right to examine and audit such books and records and to make transcripts as necessary, and to allow inspection of all work,data,documents,proceedings,and activities related to this Agreement. 12.0 Assimment. This Agreement is personal to the Consultant. Any attempt at assignment by the Consultant shall be void unless approved in writing by the Designated Official. Consultant's services pursuant to this Agreement shall be provided by the Representative or directly under the supervision of the Representative and Consultant shall not assign another to supervise the Consultant's performance of this Agreement without the prior written approval of the Client, by and through the Designated Official 13.0 Miscellaneous Terms. 13.1 Nuisance. Consultant shall not maintain,commit,or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement. 13.2 Permits and Licenses. Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 13.3 Conflict of Interest. Consultant agrees to be familiar with and comply with all applicable federal,state,and local conflict of interest laws. 13.4 Waiver. A waiver by the Client of any breach of any term, covenant, or condition contained in this Agreement shall not be deemed to be a waiver of any subsequent breach PSA-City 2012 Page 7 04-23-12 of the same or any other term, covenant, or condition contained in this Agreement whether of the same or different character. 13.5 Notices. Any notice required by this Agreement to be given in writing to the persons, at the addresses specified on the first page of this Agreement. Either party may change the specified person or address at which it is to'receive notices by so advising the other party in writing. 13.6 Mediation. The parties agree to submit all claims, disputes or other matters in question between the parties arising out of or relating to this Agreement or breach thereof to mediation prior to the institution of any litigation. 13.7 Anti-Terrorism Laws; Sanctions. The Consultant represents and warrants that: a. it is not a person described or designated in the Specially Designated Nationals and Blocked Persons List of the Office of Foreign Assets Control,United States Department of the Treasury("OFAC")or in Section l of Executive Order No. 13224, 66 Fed. Reg. 49,079(2001),issued by the President of the United States of America(Executive Order Blocking Property and Prohibiting Transactions With Persons Who Commit,Threaten to Commit,or Support Terrorism); b. it does not engage in any dealings or transactions with any such persons described in sub- clause(a)above;and c. is nototherwise blocked, subject to sanctions under or engaged in any activity in violation of other United States economic sanctions, including but not limited to,Trading with the Enemy Act,the International Emergency Economic Powers Act,the Comprehensive Iran Sanctions, Accountability and Divestment Act or any other similar law or regulation with respect to Iran or any other country,the Sudan Accountability and Divestment Act,any OFAC Sanctions Program,or any economic sanctions regulations administered and enforced by the United States or any enabling legislation or executive order relating to any of the foregoing. The Consultant further agrees to promptly deliver notice to the Client if the representations and warranties set forth above are no longer true and correct. 138 Severability. If any part,term, or provision of this Agreement shall be held illegal,unenforceable, or in conflict with any law of a federal,state, or local governmental having jurisdiction overthis Agreement,the validity of the remaining portions or provisions shall not be affected by such holding.. 13.9 Governing Law. The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. 13.10 Integrated Contract. This Agreement represents the entire Agreement PSA-City 2012 Page 8 04-23-12 i between the Client and the Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. In the event an inconsistency arises between any exhibit and any term of this Agreement,the terms of this Agreement shall prevail. This Agreement shall bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. In recognition of the obligations stated in this Agreement,the parties have executed this Agreement on the date indicated above. "CONSULTANT" "CLIENT" -7/7/Uliq Signature Signa e L' Ic ue-Ie- RonaldE. Davis Name(please print) Name(please print) ►�4 ��� 0 General Manager,BWP Title Title ATTEST: Approved as to Form Office of the City Clerk Office of the City Attorney By: �.—' By: Signature ature Zizette Mullins C.A—, Name(please print) Name(please print) Cily Clerk i lt- N k Title Title PSA-City 2012 Page 9 04-23-12 EXHIBIT A SCOPE OF SERVICES Under this scope of work, POWER will provide a Spill Prevention, Control & Countermeasure (SPCC) Plan for BWP's fourteen distributing stations, four switching stations, and two customer substations. The detailed work to be performed is as followed: • Provide meeting notices,agendas,attendance sheets,minutes,and presentations as applicable,for the kickoff meeting and on-site review meetings at BWP's office. • Provide an MS Project-formatted project schedule updated monthly as necessary. • Provide one(1)updated inventory list of oil-filled operational equipment and bulk storage containers for each substation. • Provide discharge prevention measures applicable to the substations for inclusion in the Draft and certified and Final SPCC Plan. • Provide one(1)letter report documenting instances of noncompliance and conceptual methods and associated rough cost estimates for bringing the substation(s)into compliance with regulatory requirements. • Provide one(1)Draft SPCC Plan in electronic format. • Provide one(1)certified and Final SPCC Plan in electronic and hard copy formats. • Provide on-site instructional spill.response training for BWP personnel. • Provide one(1)Draft Summary Report documenting on-site instructional spill response training for BWP personnel. PSA-City 2012 Page 10 04-23-12 EXHIBIT B SCHEDULE OF COMPENSATION Work for this scope will be invoiced approximately monthly,for a not to exceed price of $40,918.00,including 291'hours of labor and applicable expenses. The rate sheet for engineering services by POWER is listed on the following two pages.. I PSA-City 2012 Page 11 04-23-12 PROFESSIONAL SERVICES AGREEMENT DATE: May 28,2014 PARTIES: "CLIENT" THE CITY OF BURBANK,a municipal corporation Designated Official: Name: Ronald E.Davis Title: General Manager,BWP Telephone: 818-238-3 550 Mailing Address: 164 W.Magnolia Blvd. P.O.Box 631 Burbank, CA 91503-0631 THE "CONSULTANT" POWER ENGINEERS INC. Representative: Name:Erik Hale Title:Project Management Director Telephone: 503-892-6718 Mailing Address: 9320 Southwest Barbur Blvd, Suite 200 Portland,OR 97219 TERM: Commencement date: June 30,2014 Completion date: October 1,2014 COST OF SERVICE: Not to exceed$40,918 (the"Cost of Services Cap") THIS AGREEMENT MUST BE FIRST EXECUTED BY THE CONSULTANT OR ITS DULY AUTHORIZED REPRESENTATIVE AND APPROVED AS TO FORM BY THE CITY ATTORNEY BEFORE THE AGREEMENT MAY BE EXECUTED ON BEHALF OF THE CITY OF BURBANK. REQUESTS FOR A WAIVER OF TERMS MUST BE IN WRITING AND PRESENTED TO THE CITY ATTORNEY'S OFFICE AT THE TIME THIS AGREEMENT IS DELIVERED TO j I I PSA-City 2012 Page l 04-23-12 I THE CITY ATTORNEY'S OFFICE FOR REVIEW AND APPROVAL AS TO FORM. i PSA-City 2012 Page 2 04-23-12 1.0 Services. Consultant, as an independent contractor, agrees to perform during the term of this Agreement, each and every service set forth on the "Scope of Services" attached to this Agreement as Exhibit "A." The initiation of service by the Consultant will commence upon receipt of a written notice from the Designated Official authorizing Consultant to proceed, and only to the extent of such authorization. The services of the Consultant shall include the making of all investigations, studies, and analysis required by the conditions involved in each request of the Designated Official. 2.0 Compensation. The Client shall pay for the services of Consultant either on a time-and-material basis or on a fixed-price basis, depending upon the agreed cost of the applicable service as indicated on the "Schedule of Compensation" which is set forth in Exhibit "B." No payment for expenses or labor shall be paid by Client unless it is related to a service, which is referred to in the Scope of Services.The Cost of Service may be increased, on a one time basis, by 10% of the original Cost of Services or$10,000, whichever is less with the prior written approval of the Designated Official; provided, that such increase may not exceed the monies that have been previously approved for in the budget for the Scope of Services. Any additional increase in the cost of service designated on the first page of this Agreement must have the prior written approval and authorization of the Designated Official; provided, further, that any increase that exceeds the budgeted amount originally approved by the City Council must be approved by the City Council. 3.0 Payment. If the service specified in the Scope of Services is to be paid for on a fixed-price basis, then Client shall pay for services of Consultant the total fixed price according to the progress payment schedule established in the Schedule of Compensation. If,however,payment is to be made on a time-and-material basis,then Consultant shall, at the end of each calendar month in which services are performed or expenses are incurred under this Agreement, and prior to the tenth day of the following month, submit to the Client a verified invoice prepared in the manner prescribed by the Client and the Designated Official. Client's payment to Consultant shall be made within thirty (30) days of either the date of completion of each phase as set forth in the progress schedule if Consultant's Compensation is a fixed price, or the date of Consultant's invoice if compensation is calculated on a time-and-material basis,whichever is applicable. 4.0 Standard of Skill. Consultant, and Consultant's staff, if any, is skilled in the professional calling necessary to perform the work agreed to be done pursuant to this Agreement. Client relies upon the skill of the Consultant, and Consultant's staff, if any, to do and perform such work in a skillful manner, and Consultant agrees to thus perform Consultant's work. The accep- tance of Consultant's work by the Client shall not operate as a release of the Consultant from such standard of care and workmanship. 5.0 Independent Contractor. Consultant is retained and employed by Client only to the extent set forth in this Agreement, and the Consultant's relationship to the Client is that of an independent contractor. Consultant shall be free to dispose of all portions of Consultant's time and activities which Consultant is not obligated to devote to the Client in such a manner and to such persons, firms, or corporations as the Consultant sees fit except as expressly provided in this Agreement. Consultant shall not be considered to have the status of an employee under this Agreement or be entitled to participate in any insurance, medical care, vacation, sick leave,or other NSA-City 2012 Page 3 04-23-12 benefits provided for Client's officers or employees. 6.0 Indemnification. To the fullest extent provided by law, Consultant shall defend, indemnify and hold harmless the Client and its officers,agents, and employees, against all claims for personal injury, property damage, or wrongful death that pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, and employees. The Consultant's obligations under this Section of the Agreement shall survive the termination of the Agreement and the completion of the performance of the work required by the Agreement. The parties expressly agree that this indemnity provision does not include, and in no event shall the Consultant be required to assume, any obligation or duty to defend any claims, causes of action, demands, or lawsuits in connection with or arising out of this Project to the extent such claims do not arise or result from the services rendered by the Consultant, including such duty found in California Civil Code 2778. 7.0 Termination of Agreement. Either party may terminate this Agreement at any time during the term of the Agreement by giving the other parry thirty (30) days notice in writing. This Agreement may be extended beyond the term only by the written agreement of both parties prior to the expiration of the term of the Agreement. i 8.0 Safety Requirement. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public and to meet or exceed the safety standards outlined by CAL-OSHA. The Client reserves the right to issue restraint or cease and desist orders to the Consultant when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. To the extent that the Consultant is at the work site, it shall use all commercially reasonable efforts within its control to maintain the work sites free of hazards to persons and property resulting from its operations. Any hazardous condition noted by the Consultant,which is not the result of his operations,shall immediately be reported to the Client. 9.0 Insurance. Consultant shall maintain the following insurance coverage throughout the term of this Agreement, and upon request Consultant shall show Client evidence of such coverage: 9.1 Automobile Insurance. If Consultant uses, or intends to use, a personal automobile in the performance of this Agreement, automobile liability insurance with limits of not less than $100,000.00 per person and $300,000.00 per accident for bodily injury and not less than $25,000.00 per accident for property damage. Waiver Approved: City Attorney or designee PSA-City 2012 Page 4 04-23-12 i Management Services Director or designee 9.2 Workers' Compensation Insurance. Workers' Compensation Insurance and Employer's Liability Insurance on any employees of Consultant performing services under this Agreement.. This insurance cannot be waived, but does not apply if Consultant is a sole proprietor and provides a written statement to that effect. 9.3 General Liability and Property Damage Insurance. Unless expressly waived and such waiver is evidenced by the signature of the requisite officers of the client designated in this paragraph, Consultant shall maintain general liability insurance and property damage insurance in the amount equal to$1,000,000.00. When this coverage is required,the Client shall be named as an additional insured on a separate endorsement to the insurance policy,in a form as approved by the City Attorney's Office. The endorsement shall require the insurance company to provide Client a minimum of ten(10)days notice of the cancellation of the policy. Waiver Approved: City Attorney or designee Management Services Director or designee 9.4 Errors and Omissions Insurance. Errors and Omissions Insurance which includes coverage for professional malpractice, in the amount of$1,000,000.00. The policy shall provide for coverage of all claims occurring during the term of the policy notwithstanding the fact that the claim may be asserted subsequent to the expiration of the policy for a minimum period of three(3)years. Waiver Approved: City Attorney or designee I Management Services Director or designee 9.5 Limitation of Liability. Client agrees to limit Consultant's liability for insurable events arising from Consultant's performance to the insurance limits herein, or to the total compensation payable to the Consultant for the Service under which the liability arises, whichever is greater. Consultant's liability for non-insurable events including breach of contract or warranty shall not exceed$250,000. Neither shall have any liability to the other,regardless of the theory of recovery, including breach of contract or negligence, for any indirect, incidental, special, or consequential damages, cost or expense whatsoever. 10.0 Miscellaneous Insurance Requirements. PSA-City 2012 Page 5 04-23-12 i 10.1 Recovery from Consultant's Insurance. Consultant agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, the Consultant shall look solely to its insurance for recovery. 10.2 Failure to Secure. If Consultant at any time during the term of this Agreement, should fail to secure or maintain any insurance required under this Agreement, the Client shall be permitted to obtain such insurance in the Consultant's name or as an agent of the Consultant and shall be compensated by the Consultant for the cost of the insurance premiums at the maximum rate permitted by law computed from the date written notice is received that the premiums have been paid. Such costs can be assessed by deducting such costs from any amounts due and payable to the Consultant as compensation under the terms of this Agreement. 10.3 Additional Insured. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as an additional insured and an additional insured named under this Agreement shall not be held liable for any premium or expense of any nature on this policy or any extension thereof. Any other insurance held by an additional insured shall not be required to contribute toward any loss or expense covered by the insurance provided by this policy. Proceeds from any policy or policies shall be payable to the Client primarily,and to the Consultant secondarily,if necessary. 10.4 Evidence of Insurance. If requested by the Client, when reasonably required in connection with a claim, Consultant shall furnish true, correct and complete copies of the insurance policies to the Designated Official or City Attorney's Office, with such insurance policies in form and substance satisfactory to the Client. 11.0 Work Product. 11.1 Deliverables. Consultant shall deliver to the Client the studies, plans, specifications, or other documents as are identified in the Scope of Services; and Consultant shall, upon completion of all work, submit to the Client all information developed in the course of the Consultant's services. Consultant shall, in such time and in such form as the Client may require, furnish reports concerning the status of services required under this Agreement. Consultant shall, upon request by Client and upon completion or termination of this Agreement, deliver to the Client all material furnished to Consultant by the Client. Consultant shall have the right to retain one copy consistent with good professional practices for legal and archival reasons, subject to the restrictions on disclosure contained in Section 11.3 of this Agreement. 11.2 Ownership. Client shall not gain ownership of any intellectual property that Consultant uses to create project documents or deliverables. Consultant shall grant to Client a nonexclusive, perpetual, royalty-free, world-wide, limited license under copyright to use solely for its own benefit, for internal purposes only, and only with its own personnel without rights to sublicense, such intellectual property that belongs to Consultant as is necessary for Client to make the agreed use of the deliverables as contemplated by this Agreement. PSA-City 2012 Page 6 04-23-12 11.3 Confidentiality.. Consultant may be granted access to information that is exempt from disclosure to the public (Government Code Section 6254 and 6254.16) and may contain"trade secrets" (see Government Code Section 6254.7)when it is necessary for Consultant to perform its obligations pursuant to this Agreement. If Consultant is granted such access to confidential information, Consultant shall not be considered to be a member of the public as that term is used in Government Code Section 6254.5. Consultant shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to Consultant by the Client or other information to which the Consultant has had access during the term of this Agreement without the prior written approval of the Designated Official during the term of this Agreement and for a period of two (2)years after the termination of this Agreement. 11.4 Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such,information required by the Client or the Designated Official. The Consultant shall maintain adequate records on services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide access to the Designated Official or his designees at all proper times to such books and records, and gives the Designated Official or his designees the right to examine and audit such books and records and to make transcripts as necessary, and to allow inspection of all work,data, documents,proceedings,and activities related to this Agreement. 12.0 Assignment. This Agreement is personal to the Consultant. Any attempt at assignment by the Consultant shall be void unless approved in writing by the Designated Official. Consultant's services pursuant to this Agreement shall be provided by the Representative or directly under the supervision of the Representative and Consultant shall not assign another to supervise the Consultant's performance of this Agreement without the prior written approval of the Client,by and through the Designated Official. 13.0 Miscellaneous Terms. 13.1 Nuisance. Consultant shall not maintain,commit,or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement. 13.2 Permits and Licenses. Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 13.3 Conflict of Interest. Consultant agrees to be familiar with and comply with all applicable federal,state,and local conflict of interest laws. 13.4 Waiver. A waiver by the Client of any breach of any term, covenant, or condition contained in this Agreement shall not be deemed to be a waiver of any subsequent breach PSA-City 2012 Page 7 04-23-12 of the same or any other term, covenant, or condition contained in this Agreement whether of the same or different character. 13.5 Notices. Any notice required by this Agreement to be given in writing to the persons, at the addresses specified on the first page of this Agreement. Either party may change the specified person or address at which it is to receive notices by so advising the other party in writing. 13.6 Mediation. The parties agree to submit all claims, disputes or other matters in question between the parties arising out of or relating to this Agreement or breach thereof to mediation prior to the institution of any litigation. 13.7 Anti-Terrorism Laws; Sanctions. The Consultant represents and warrants that: a. it is not a person described or designated in the Specially Designated Nationals and Blocked Persons List of the Office of Foreign Assets Control, United States Department of the Treasury("OFAC") or in Section 1 of Executive Order No. 13,224, 66 Fed. Reg. 49,079 (2001), issued by the President of the United States of America(Executive Order Blocking Property and Prohibiting Transactions With Persons Who Commit,Threaten to Commit,or Support Terrorism); b. it does not engage in any dealings or transactions with any such persons described in sub- clause(a) above; and c. is not otherwise blocked, subject to sanctions under or engaged in any activity in violation of other United States economic sanctions,including but not limited to, Trading with the Enemy Act,the International Emergency Economic Powers Act,the Comprehensive Iran Sanctions, Accountability and Divestment Act or any other similar law or regulation with respect to Iran or any other country,the Sudan Accountability and Divestment Act,any OFAC Sanctions Program,or any economic sanctions regulations administered and enforced by the United States or any enabling legislation or executive order relating to any of the foregoing. The Consultant further agrees to promptly deliver notice to the Client if the representations and warranties set forth above are no longer true and correct. 13.8 Severability. If any part, term, or provision of this Agreement shall be held illegal, unenforceable, or in conflict with any law of a federal, state, or local governmental having jurisdiction over this Agreement, the validity of the remaining portions or provisions shall not be affected by such holding. 13.9 Governing Law. The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. 13.10 Integrated Contract. This Agreement represents the entire Agreement PSA-City 2012 Page 8 04-2342 between the Client and the Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. In the event an inconsistency arises between any exhibit and any term of this Agreement, the terms of this Agreement shall prevail. This Agreement shall bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. In recognition of the obligations stated in this Agreement,the parties have executed this Agreement on the date indicated above. "CONSULTANT" "CLIENT" Signature Signature Ronald E. Davis Name(please print) Name(please print) General Maina,_�,cr,_BWP Title Title ATTEST: Approved as to Form Office of the City Clerk Office of the City Attorney By: By: /'�U_a,___ Signature iature 6 Zizette Mullins �^- Name(please print) Name(please print) City Clerk _ Sr Ir 'k � Title Title PSA-City 2012 Page 9 04-23-12 EXHIBIT A SCOPE OF SERVICES Under this scope of work, POWER will provide a Spill Prevention, Control & Countermeasure (SPCC) Plan for BWP's fourteen distributing stations, four switching stations, and two customer substations. The detailed work to be performed is as followed: • Provide meeting notices,agendas,attendance sheets,minutes, and presentations as applicable, for the kickoff meeting and on-site review meetings at BWP's office. • Provide an MS Project-formatted project schedule updated monthly as necessary. • Provide one(1)updated inventory list of oil-filled operational equipment and bulk storage containers for each substation. • Provide discharge prevention measures applicable to the substations for inclusion in the Draft and certified and Final SPCC Plan. • Provide one(1)letter report documenting instances of noncompliance and conceptual methods and associated rough cost estimates for bringing the substation(s)into compliance with regulatory requirements. • Provide one(1)Draft SPCC Plan in electronic format. • Provide one(1)certified and Final SPCC Plan in electronic and hard copy formats. • Provide on-site instructional spill response training for BAT personnel. • Provide one(1)Draft Summary Report documenting on-site instructional spill response training for BWP personnel. PSA-City 2012 Page 10 04-23-12 EXHIBIT B SCHEDULE OF COMPENSATION Work for this scope will be invoiced approximately monthly,for a not to exceed price of $40,918.00,including 291 hours of labor and applicable expenses. The rate sheet for engineering services by POWER is listed on the following two pages. PSA-City 2012 Page 11 04-23-12 POWER ENGINEERS APPENDIX A - FIELD INVESTIGATION LOG Enclosed is the Field Investigation Log. BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM APPEN©IX A-FIELD INVESTIGATION LOG 1 1 CITY OF VERNON DEPARTMENT OF GAS AND ELECTRIC FIELD INVESTIGATION LOG Substation Name: Date: Vernon Staff: POWER Staff: Type/Identification Number Oil Storage Type/Identification Number Oil Storage Capacity(gallons) Capacity(gallons) -77 i i Qiulk;S,tora 'e E" ui"ment, Other, 77777 Type/Identification Number Oil Storage Type/Identification Number Oil Storage Capacity(gallons) Capacity(gallons) I I I Description: Yes I No Yes I No Description: Description: NO L z . ate Secal, Fencing? Lighting? Si na e? Yes No Yes No Yes No Description: Description: Description: I " � N � NE NW"� S,�. . . ",-N ,:_..NEB NW_� .S SE . SWr E _ . .W.,.=, SE SW E I W Receivin'',"Vilaters, ,.., x „ ., , ;Distance`ehtli)irsct�on"fromSife Notes: Canals Feet or Miles Direction Creeks Feet or Miles Direction i Ditch es Feet or Miles Direction Lake(s) Feet or Miles Direction Rivers Feet or Mile(s) Direction La"nI t1s Descri"tioii _ Distance from Slte ` �ireotiin"from:Site.` I Photo'ra h N�itnber ,,. POOO ton:and, e I i I i POWER ENGINEERS APPENDIX B - MAPS Enclosed are the following maps: • Figure 1: Project Location Map • Figure 2: Vernon Substation BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM APPENDIX B-MAPS 11 . ! \ e , ! - co ` , At a 22 | ) 0to `\ j m - \ - § % \ 2 C \ u a LL ) ) � \ � k , * . g Ix §C . , . § \ : ~ 0 (D \ g f 2$ W g O 4) - \ 6, l v/ r ` } i RAM � • ..»�•ak, � µto�t' �}x �.y�;17� �y.� -{I 9A4,_., y.. ,�, •{, .. iii ,r. y,1,+r,.--�-�+w '` }tt E1 9! tdT'r0 8 LI. Bo --4w u G, I��ti 3' R{,� .... ��_+...^'.."._+�•'�nr4 � I � "�+, � . iP.�� n s . �o=t 0 ■`. I IL Ni4 [ v. ,s.al. , aw•.SLY ,�•f'. I.EI t esd* r �M1 's ,Tom• �i 4• � � ; , R r 1lernon. substaatlion i ..� �, .. � � '�� - '•�i i 71E rVe � .T I t •� .:~ } n �M �.•may' t' 11 r 1 T�iPws^a�.d:aKa.-+t--m-•< - .. .-,�':`" ....� N .;�- �*t' ?. I �.4.. ke �iF �� �y�r #..NI i ev.r►•,»�,� �,,"f7bfa1„t 1, iilf'ntttet�Id��H� I t' 7 ttit#.. v►flidil# I,. > t r b 1 • t 'M�Igl�flt.iA.. CITY OF VERNON DEPARTMENT ^ REGIONAL FACILITY LOCATION OF GAS AND ELECTRIC {POWER T : ENGINEERS A ii-e l ed d0 1'ar1< FI0URE2 r A1lgt les nT�nirt,efl, VERNON SUBSTATION N fill n 1 i n gl1 5 FACILITY LOCATION Legend , - _w[' Vernon f'"'J1 City of Vernon yali 131 II :_15+o Rig Substation 1. . Gas and Electric Feet _1 ).,onnav t_ �srt,ia JANUARY 2015 0 100 200 300 5 Rmt Date:V912015 r PaN:R:A35445_3u,bankMMWIApplica0onslE_City_o(_VemonlV1101 Sbstabon Detail Templae-Regional Location-Rg Xnd POWER ENGINEERS APPENDIX C - SPCC TRAINING MATERIALS Enclosed are the following SPCC Training Materials: • Selected Terms and Definitions • Training Presentation Outline • SPCC Quiz • Sign-in Sheet BOI 194-131431 CITY OF VERNON SPCC PLAN REV(1/19/15)AGM APPENDIX C-SPCC TRAINING MATERIALS 1 1 SPILL PREVENTION, CONTROL, & COUNTERMEASURE (SPCC) TRAINING SELECTED TERMS AND DEFINITIONS Bulk storage container:Any container used to store oil. These containers are used for purposes including,but not limited to,the storage of oil prior to use,while being used,or prior to further distribution in commerce. Oil-filled electrical, operating,or manufacturing equipment is not a bulk storage container. This definition applies to bulk storage containers that have the capacity to store 55 gallons or more. Discharge:Any spilling,leaking,pumping,pouring,emitting,emptying,or dumping of oil. Facility: Any mobile or fixed,onshore or offshore building,property,parcel,lease,structure,installation, equipment,pipe,or pipeline used in oil well drilling operations,oil production,oil refining,oil storage, oil gathering,oil processing,oil transfer,oil distribution, and oil waste treatment,or in which oil is used, as described in Appendix A to 40 CFR 112. Contiguous or non-contiguous buildings,properties,parcels, leases,structures,installations,equipment,pipes,or pipelines under the ownership of the same person may be considered separate facilities. Harmful Quantities:Discharges of oil in such quantities that the Administrator has determined may be harmful to the public health or welfare or the environment of the United States include discharges of oil that violate applicable water quality standards;or cause a film or sheen upon or discoloration of the surface of the water or adjoining shorelines or cause a sludge or emulsion to be deposited beneath the surface of the water or upon adjoining shorelines. Navigable Waters:Navigable Waters of the U.S. means"navigable waters"as defined in Section 502(7) of the Federal Water Pollution Control Act, and includes all navigable Waters of the United States,as defined in judicial decisions prior to passage of the 1972 Amendments to the FWPCA(Pub. L. 92-500), and tributaries of such waters;interstate waters;intrastate lakes,rivers,and streams which are utilized by interstate travelers for recreational or other purposes; and intrastate lakes,rivers, and streams from which fish or shellfish are taken and sold in interstate commerce. Oil: Oil of any kind or in any form,including,but not limited to: fats,oils,or greases of animal,fish or marine mammal origin;vegetable oils,including oils from.seeds,nuts,fruits,or kernels;and,other oils and greases,including petroleum,fuel oil,sludge, synthetic oils,mineral oils,oil refuse,or oil mixed with wastes other than dredged spoil. Oil-filled operational equipment: Equipment that includes an oil storage container(or multiple containers)in which the oil is present solely to support the function of the apparatus or the device. Oil- filled operational equipment is not considered a bulk storage container,and does not include oil-filled manufacturing equipment(flow-through process). Examples of oil-filled operational equipment include, i but are not limited to,hydraulic systems,lubricating systems(e.g.,those for pumps,compressors and other rotating equipment,including pumpiack lubrication systems),gear boxes,machining coolant systems,heat transfer systems,transformers,circuit breakers,electrical switches,and other systems containing oil solely to enable the operation of the device. Oil Spill Removal Organization: An entity that provides oil spill response resources,and includes any for-profit or not-for-profit contractor,cooperative,or in-house response resources that have been established in a geographic area to provide required response resources. i i SPILL PREVENTION, CONTROL, & COUNTERMEASURE (SPCC) TRAINING PRESENTATION OUTLINE 1. SPCC Plan Purpose and Need 2. Regulatory Framework a. U.S.EPA Jurisdiction b. Oil Pollution Prevention Regulations(SPCC Rule) c. Oil Pollution Act of 1990 d. SPCC Rule Amendments e. Key Terms f. Bulk Storage Containers g. Oil-filled Operational Equipment 3. Regulatory Requirements a. General Requirements included in Title 40 CFR Part 112, Section 7 b. Facility-specific Requirements included in Title 40 CFR Part 112, Section 8 4. City of Vernon's SPCC Plan for Substations a. Oil Storage Quantities and Locations b. Oil Transfer Operations c. Personnel Training d. Inspections and Recordkeeping e. Spill Prevention Measures f. Spill Response,Control,and Countermeasures g. Spill Response Equipment h. Spill Notification Flow Chart i. Spill Reporting and Agency Notification j. SPCC Plan Amendment and Evaluation 5. Summary 6. Questions and Answers 7. SPCC Quiz CITY OF VERNON SPILL PREVENTION, CONTROL, & COUNTERMEASURE (SPCC) QUIZ Name: 1. What agency is responsible for administering the oil pollution prevention regulations at Title 40 CFR Part 112? 2. What are two examples of oil-filled operational equipment? 3. A bulk storage container is considered to be oil-filled operational equipment. TRUE FALSE 4. The aboveground aggregate storage capacity that triggers the need for an SPCC Plan is: A. 42,000 U.S.gallons B. 55 U.S. gallons C. 1,320 U.S. gallons D. None of the above. 5. Is the Los Angeles River considered to be a navigable water? YES NO 6. Facility owners or operators must keep inspection records on file for 5 years. TRUE FALSE 7. How often do oil-handling personnel need to receive SPCC training? A. Every 5 years B. Every year C. Every 6 months D. Every 3 years 8. For qualified oil-filled operational equipment,a facility owner or operator can choose to implement alternative measures in lieu of providing general secondary containment. TRUE FALSE 9. What must you do before,during, and after unloading or transferring oil between a tank truck and oil containers? Before: 1 j I i During: After: 10. Name four things that a supervisor/operator should inspect the substation for. 1. 2. 3. 4. 11. Appropriate lighting is NOT necessary for substation security. TRUE FALSE 12. What is the purpose of SPCC training? A. Prevent oil discharges. I B. Control and contain oil discharges. j i C. Protect the public's health and safety. D. All of the above. 13. Only 55-gallon drums are considered to be bulk storage containers. TRUE FALSE 14. List three examples of containment equipment/structures. 1. 2. 3. I 15. Qualified oil-filled operational equipment must include SIZED secondary containment. I TRUE FALSE 2 CITY OF VERNON DEPARTMENT OF GAS AND ELECTRIC Name of Training Instructor Training Date Training Objectives 1.Understand the purpose of the SPCC Rule. Charles Hutchinson,AICP To Be Determined 2.Understand how the SPCC Rule applies to you. 3.Understand what to do in the event of an oil discharge. Name of Attendee Division/Department Title/Position Telephone Number 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. I I i. 64. Why POWER? >> Local Presence >> Environmental Expertise Endirraering Experience i A proposal from: CZPOWER A�ENGINEERS 731 E. Ball Road,Suite 1001 Anaheim,CA 92805/USA/www.powereng.com EXHIBIT C SCHEDULE 19 Page 1 POWER ENGINEERS,INC. SCHEDULE OF CHARGES—2014—CITY OF VERNON This standard Schedule of Charges is for professional services. Unless agreed otherwise,charges for work on continuing projects will be based on the then current Schedule of Charges. A new Schedule of Charges will be issued to be effective January 1 of each new year and as necessary on an intermediate basis to accommodate new items or revised charges. Invoices will be submitted monthly and/or upon completion of the work and will be due and payable when issued. All accounts not paid within thirty(30)days after Owners receipt of the invoice will bear a SERVICE CHARGE OF 1.0%PER MONTH for each month the invoice is unpaid. PERSONNEL CLASSIFICATION President.................................................................................................................................................................................................................$230.00/hr. Executive Vice President Senior Project Manager IV ProjectManager Director........................................................................................................................................................................................$212.00/hr. Senior Project Manager III SeniorProject Manager II.......................................................................................................................................................................................$198.00/hr. SeniorProject Manager I........................................................................................................................................................................................$184.00/hr. Senior Project Engineer III Strategic Consultant III ProjectManager III.................................................................................................................................................................................................$172.00/hr. Project Lead IV Construction Manager III Senior Project Engineer II Strategic Consultant II Senior Consultant III ProjectManager II..................................................................................................................................................................................................$154.00/hr. Project Lead III Strategic Consultant I Senior Consultant II Project Engineer III Construction Manager II Senior Project Engineer I Engineer V ProjectManager I...................................................................................................................................................................................................$132.00/hr. Project Lead II Construction Manager I Environmental Specialist IV Project Engineer II Engineer IV Designer V Project Administrator III Senior Consultant I Consultant III ProjectLead I..........................................................................................................................................................................................................$123.00/hr. Project Engineer I Engineer III Designer IV Environmental Specialist III Procurement Specialist III Scheduling Specialist III Project Administrator II Consultant II EngineerII..............................................................................................................................................................................................................$114.00/hr. Designer III Technician IV Environmental Specialist II Procurement Specialist II Scheduling Specialist II Project Administrator I Programmer III Consultant I EngineerI...............................................................................................................................................................................................................$103.00/hr. Designer II Technician III Environmental Specialist I Procurement Specialist I Field Representative IV Scheduling Specialist I Project Managers Assistant III Programmer II DesignerI.................................................................................................................................................................................................................$90.00/hr. Drafter III Technician II Administrative Assistant I Field Representative III Staff Assistant II Project Managers Assistant II Programmer I DrafterII....................................................................................................................................................................................................................$76.00/hr. Staff Assistant Field Representative II Project Managers Assistant I DrafterI.....................................................................................................................................................................................................................$61.00/hr. General Office Assistant Field Representative I Personnel with specialized experience are employed by or on retainer to POWER. Charges for these specialists are negotiated on an individual basis depending on the assignment. Professional time for depositions and testimony is charged at 1.5 times the rate for services;full-day minimums apply. City of Vernon 2014 Fees (7/7/14)rt Page 2 POWER ENGINEERS,INC. SCHEDULE OF CHARGES—2014—CITY OF VERNON This standard Schedule of Charges is for professional services. Unless agreed otherwise,charges for work on continuing projects will be based on the then current Schedule of Charges. A new Schedule of Charges will be issued to be effective January 1 of each new year and as necessary on an intermediate basis to accommodate new items or revised charges. Invoices will be submitted monthly and/or upon completion of the work and will be due and payable when issued. All accounts not paid within thirty(30)days after Owners receipt of the invoice will bear a SERVICE CHARGE OF 1.0%PER MONTH for each month the invoice is unpaid. SPECIAL APPLICATION SOFTWARE REPRODUCTION Level I Software* $10.00/hr. Drawings—Black&White Level II Software** $20.00/hr. Large Scale Drawings(C Size) $1.90/ea. Level III Software*** $35.00/hr. Large Scale Drawings(D Size) $3.30/ea. Level IV Software**** $60.00/hr. Large Scale Drawings(E Size) $5.50/ea. *Level I Software includes,among others:CPM,Traverse PC, Drawings—Color Structural Design,Foundation Design,HVAC Design,Conveyor Large Scale Drawings(C Size) $6.00/ea. Design, Rockwell RSView & RSLogix, Subnet Solutions Large Scale Drawings(D Size) $10.90/ea. Substation Server.net, Subnet Solutions Substation Explorer, Large Scale Drawings(E Size) $17.50/ea. and Wonderware. ** Level II Software includes, among others: ArcPro, ASPEN Documents—Black&White Onel-iner, ESA Easy Power, Milsoft Windmil, OSI ETAP, Single-sided Copies 8 x 11$0.05/ea. 11 x 17$0.15/ea. Pathloss V5, SKIM PTW, SynerGee DPA/G (Distribution Double-sided Copies 8 x 11$0.10/ea. Primary Analysis/Graphics), Smart Plant P&ID, Smart Plant Documents—Color Instrumentation, SIMFLEXS, DPAG, PTW, Harmflo, Matlab, PLS-CADD,TL-CADD,AutoCAD,MicroStation,Drafting Station Single-sided Copies 8 x 11$0.50/ea. 11 x 17$1.00/ea. w/software,and specialized estimating programs. Double-sided Copies 8 x 11$1.00/ea. Spiral Comb $2.65/ea. ***Level III Software includes, among others: CDEGS 3 Ring Binder Dependent on size (RESAP/MALZ), GE PSLF, PSCAD (PSCAD/EMTDC), PTI Special Copy Center Projects(Labor) $45.00/hr. PSS/E,WinIGS,Smart Plant 3D,PDS,Rebis,GIS Workstation, and Engineering Workstation. SURVEY EQUIPMENT ****Level IV Software includes,among others:CDEGS,CDEGS Survey Equip.to support field crew $70.00/day (HiFREQ), COMSOL Multiphysics, Sigma SLIP, STRI Line GPS Equipment 2 Units $60.00/hour $350.00/day Performance Software,and Animation. GPS Equipment 3 Units $80.00/hour $450.00/day This Schedule of Charges will remain in effect until December 31 of the year designated in the title. On January 1 of the following year,and on each anniversary date thereafter during the remaining term,an adjustment to the rates will be calculated based upon the Consumer Price Index for All Urban Consumers(CPI-U)as listed on the ff p://ftp.bls.ciov/pub/si)ecial.reauests/cpi/cpiai.txt website based on the period column, specifically December to December.Note that the Deo-Dec information will not become available until approximately January 15 of each year. The adjustment calculation is as follows:the immediate preceding year rates multiplied times the above described Pricing Index. Labor rates will be rounded to the nearest dollar.Special application software,reproduction and survey equipment will be rounded to the nearest cent. All other expenses such as rental equipment,photography,transportation,rental vehicles,shipping,outside computer services,lodging,meals,other reproduction,express mail,courier/delivery service,subcontractors and special supplies are charged at cost plus a carrying and handling charge of 10%. Communication Charge-including but not limited to long distance telephone and fax,charged at 1%of labor billing charges. CAD Usage Charge—charged at 3%of labor billing charges. City of Vernon 2014 Fees (7/7/14)rt EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wanes: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 20 1 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer' or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 21 1 Y� �s`�'`Fo RECEIVE® Xe MAR 10 2015 CITY ADMINISTRATION ,SD���Cti STAFF REPORT ST HEALTH & ENVIRONMENTAL CONTROL DEPARTM 4 DATE: March 17,2015 TO: Honorable Mayor and City Council FROM: Leonard Grossberg, Director/Health Officer RE: Approval to Schedule the 2015 Electronic Waste (E-Waste) Recycling Event It is recommended that the City Council: 1. Find that because proposed one day waste collection event at the fire station is an action taken to protect the environment and constitutes normal operations of the fire station, the activity is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines sections 15308 (actions taken to protect the environment), 15323 (normal operations of public facilities) and 15061 (b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2. Approve the scheduling of the next City of Vernon E-Waste event for April 27, 2015, at Fire Station#1 at 3375 Fruitland Ave., using the vendor Arion Global, Inc. Background: With the success of electronic waste collection events held in Vernon (August 2007, February 2008, September 2008, April 2009, October 2009, July 2010, May 2011, May 2012, March 2013, and May 2014) and continuing interest by the business community, staff requests your approval to schedule another event for April 27, 2015. For 2015, staff is using the same vendor, Arion Global, Inc. ("Arion"), as last year, which is headquartered in nearby Commerce to help us collect and properly dispose of e-wastes and also some universal wastes that are generated by Vernon businesses. Arion will provide e-waste pick-up and disposal services at no cost to the City, as Arion should be able to profit somewhat from the value of the material it accepts. Some Universal Wastes require special handling, and to facilitate removal, that service is provided for a nominal fee to the public. Please see the attached flyer for additional information. This year's 2015 E-Waste Recycling Event is tentatively scheduled for Monday, April 27, 2015, at Fire Station #1 at Fruitland and Downey Road. Arion will provide the necessary equipment and most of the manpower (some participation by our department of Public Works, Water & Development Services personnel may be required for logistical purposes). Arion has stated it will collect a fee for Universal Wastes only ($.25 per foot for fluorescent light tubes, $3.50 for mixed fluorescents & $ 1.50/pound batteries). All electronic wastes (e-wastes) will be collected and disposed of for free. Attached are copies of the proposed event flyer and communications we have received from Arion including an agreement, proof of insurance, and a list of items that would be accepted for free at the recycling event. Fiscal impact: Since Arion Global, Inc. is providing the service at no cost to the City,the only fiscal impact to the City will be providing manpower during the event to facilitate the loading and unloading of e-wastes being brought in. Two utility workers from the Public Works, Water&Development Services with one forklift, and two field staff from the Environmental Health Department will provide assistance from 10:00 am until 2:00 pm that day. Attachments 9cLG:E-Waste/Event Memo to City Council 2015.doc KP01-F-1 ARION OLOBpLINC. SERVICE AGREEMENT: Recycling,Asset Management,Data Destruction Scope of Work The purpose of this agreement is to define activities,terms and conditions for services provided to The City of Vernon ("Customer") located at 3375 Fruitland Ave. Vernon, Ca 90058. Arion Global, Inc. will provide 'recycling event management'which will include labor, documentation, loading/unloading for electronic and universal waste being dropped off at the designated location. Activities and Terms and conditions are listed in the sections below. Services Requested: ® Recycling Event Management ® Electronic Recycling ® Battery Recycling ® Bulb Recycling ® Certificate of Recycling (COR) TERMS and CONDITIONS: The recycling event scheduled for Monday,April 27, 2015 will be managed by Arion Global. Event hours will be 10am—2pm.All electronic equipment will be recycled at no cost to the Customer. All documentation/reporting/logs will be handled by Arion Global. Bulbs and batteries will be accepted and billed to individual companies/customers at a rate of$.25/ft for fluorescent tubes, $3.50/lb for mixed fluorescents and $1.50/lb for batteries.Arion Global will deal directly with any organization or persons who choose to recycle bulb and/or batteries during the event. All electronic/universal waste will be cleared away within 24 hrs of the end of the event day All material collected will be taken for processing at the local Arion Global facility located in Commerce, Ca. All certificates and weight reports will be provided via email to the Customer immediately after processing is complete. Additional requested services are available upon request and provided after Customer consent. All universal waste,with the exception of polychlorinated biphenyl(PCB)containing material,is accepted only if it is properly labeled and packaged. Arion Global,Inc.will send additional instructions on packaging and labeling of electronic and universal waste after the Customer signs this[proposed]Service Agreement. In accepting this proposed Service Agreement, Customer agrees to Arion Global, Inc.terms and conditions. This Agreement is dated as of and effective as of 3/2/14. Arion Global, Inc. By: By: Gilbert Villanueva, Recycling Specialist City of Vernon Arion Global,Inc. 1 2919 Tanager Ave.Commerce,California Tel(323)418 2266;Fax(888)782 3074; www.arionglobal.com POLICYHOLDER COPY SC P.O. BOX 8192, PLEASANTON, CA 94588 INSURANCE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 03-06-2015 GROUP: POLICY NUMBER: 9102660-2014 CERTIFICATE ID: 12 CERTIFICATE EXPIRES:04-10-2015 06-13-2014/04-10-2015 CITY OF VERNON SC 3375 FRUITLAND AVE VERNON CA 90058-3713 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period that will expire or did expire as indicated above. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or to which it may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions, of such policy. Authorized Representative President and CEO EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE. ENDORSEMENT #0015 ENTITLED ADDITIONAL INSURED EMPLOYER EFFECTIVE 2015-03-06 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. NAME OF ADDITIONAL INSURED: CITY OF VERNON ENDORSEMENT #1600 - LERNER, PAVEL PRIES SEC TRES - EXCLUDED. ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 09-03-2014 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. EMPLOYER ARION GLOBAL, INC SC 2919 TANAGER AVE COMMERCE CA 90040 [P10,H0] (REv.7-2014) PRINTED : 03-06-2015 DATE(MM/DDIYYYY) A CERTIFICATE OF LIABILITY INSURANCE 3/3/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jose Herrera NAME: United Western Insurance Brokers PHONE (626)397-4700 FAX No•(626)683-7682 www.uwib.com LIC#OD73849 E-MAIL ADDRESS:Jose@uwib.com 525 Cordova St. , 2nd Floor INSURERS AFFORDING COVERAGE NAIC# Pasadena CA 91101 INSURERA:TO a Insurance Company INSURED INSURER BAllmerica Financial Benefit 41840 j Arion Global INSURERC: 2 919 Tanager Ave INSURER D: INSURER E Commerce CA 90040 INSURERF: COVERAGES CERTIFICATE NUMBER:14 15 GL AU REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DDIYYYY MM/DD/YYYY GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ 100,000 A CLAIMS-MADE Fx]OCCUR L6602200-01 8/23/2014 8/23/2015 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 X POLICY PRO LOC $ AUTOMOBILE LIABILITY Ee COMBID LIMIT 1,000,000 B X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED W3-A107491-01 9/13/2014 9/13/2015 BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident Uninsured motorist combined $ 11000,000 UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY _71Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIO I E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Certificate holder is named as Additional Insured as respects the operations of the named insured, if required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Vernon ACCORDANCE WITH THE POLICY PROVISIONS. Leonard Grossberg 3375 Fruitland Ave AUTHORIZED REPRESENTATIVE Vernon, CA 90058 E Schirding / E2/JOSE ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025 rgmnnt;i m Tha Ar.r)Pn nama anrf Innn arc ranicfararl marlrc of Arr1Rr1 c4 pF VE$ `7 C 4 FORN 14) 6� Gst'EtY lN��' City of Vernon E-Waste Recpcfinyv Event The City of Vernon Health Department, along with Arion Global, Inc., has scheduled a business electronics waste (e-waste) recycling event in Vernon! For one day only, Vernon businesses will be able to drop-off most e-wastes and the City will provide for the removal and disposal for free. When: Monday April 27, 2015 From 10:00 AM until 2:00 PM Where: Vernon Fire Station 41 3375 Fruitland Ave. (Enter on driveway next to 3345 Fruitland Ave., and follow the arrows) Items allowed: Personal computers/laptops, CRT monitors/TV's/plasma/LCD screens, keyboards, mice/trackballs, type writers, copiers/faxes, telephones/cell phones, answering machines, pagers, radios, stereos/speakers, VCR's/DVD players, remote controls, modems/servers, circuit boards, and hard drives. (Only items listed can be accepted; no household hazardous wastes such as paint, solvents, pesticides, oils, etc., are permitted) In addition: E-wastes will be collected for free/Universal wastes require additional fees: Loose batteries will be accepted at $1.50 / lb. Straight fluorescent tubes will be accepted at $.25 / foot, and mixed fluorescent bulbs at $3.50 / lb. No computer cartridges will be accepted this time. (For questions or for businesses requiring special handling or large loads are encouraged to contact us at 3231583-8811 extension 231.) o°o 0 � 0 00 o. o 0 Electronic Waste Accepted At Our Recycling Event: Personal Computers Monitors Servers Copiers Batteries (AA, AAA, C, D, 9V) DVD players @ $1.50 /pound Electric typewriters Typewriters Electronic games Hard drives Computers Laptops Telephones Telephone equipment Microwave ovens* Scanners Televisions Tape players Testing equipment Two-way radios Stereos Transparency makers Uninterruptible power supplies VCRs Word processors Printed circuit boards Mobile (cell) phones Modems Pagers PDA's Printers Radios Remote controls Answering machines Camcorders CD players Mixed Fluorescents: $3.50 / lb; Straight tubes $ .25/foot i v S'1�.G 4eFOlN � G fT.4li �� ���n•� I 1AR 0 5 2015 STAFF REPORT MAR 12 Z015 HUMAN RESOURCES DEPARTMENT DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Teresa McAllister, Director of Human Resources 46P RE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING AN AMENDED AND RESTATED CITYWIDE FRINGE BENEFITS AND SALARY RESOLUTION TO ADD SECTION 22 — STAND-BY POLICY Recommendation It is recommended that the City Council: 1. Find that approval of the resolution proposed in this staff report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2. Adopt the attached resolution, effective March 17, 2015, adopting an amended and restated Citywide Fringe Benefits and Salary resolution, to reflect the addition of Section 22—Stand-By Policy. Background A current need exist to have non-represented employees in the Information Technology Division to be placed on stand-by to respond to major incidents and emergencies during non-working hours which require immediate attention to availability of qualified individuals with expertise in operating, maintaining, restoring and repairing the City's technology systems. The attached resolution adds Section 22, Stand-by Policy and is consistent with similar situated employees designated in other employee groups. Stand-by duty requires that an employee be accessible, available, and physically able to report to work during non-working hours. The employee must possess a City issued mobile phone device that remains available for immediate contact. The employee must be ready, willing, and able to respond to an emergency or incident or request for assistance based on a pre-arranged schedule. Employees on stand-by must respond to the mobile phone call immediately and be able to respond to the City within one (1) hour of being called upon. The Stand-by Policy does not apply to FLSA exempt and Executive employees. Budget Impact: The approximate cost for the remainder of fiscal year 2014-2015 for one Information Technology staff to be placed on stand-by is $9,851.00 and can be absorbed in the Information Technology Division budget. RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING AN AMENDED AND RESTATED CITYWIDE FRINGE BENEFITS AND SALARY RESOLUTION IN ACCORDANCE WITH GOVERNMENT CODE SECTION 20636 (b) (1) AND REPEALING ALL RESOLUTIONS IN CONFLICT THEREWITH WHEREAS, on February 3 , 2015, the City Council of the City of Vernon adopted Resolution No. 2015-05, adopting an amended and restated Citywide Fringe Benefits and Salary Resolution to (a) correct the annual and monthly salary of the Director of Human Resources classification (b) correct the monthly salary of the Fire Chief (c) transfer the IT Group from the Gas & Electric Department to the City Administration Department; (d) delete the Programmer/Analyst classification and (e) correct the pay grade of City Council members and the Mayor; and WHEREAS, by memorandum dated March 17, 2015, the Director of Human Resources has recommended the adoption of an amended and restated Citywide Fringe Benefits and Salary Resolution to add Section 22- Stand-By Policy to the Fringe Benefits and Salary Resolution; and WHEREAS, the City Council desires to adopt an amended and restated Citywide Fringe Benefits and Salary Resolution, a copy of which is attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS : SECTION 1 : The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA) , in accordance with Section 15061 (b) (3) , the general rule that CEQA only applies to projects that may have an effect on the environment . SECTION 3 : Effective March 17, 2015, the City Council of the City of Vernon hereby approves the amended and restated Citywide Fringe Benefits and Salary Resolution, a copy of which is attached hereto as Exhibit A. SECTION 4 : All resolutions or parts of resolutions, specifically Resolution No. 2015-05, not consistent with or in conflict with this resolution are hereby repealed. SECTION 5 : The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 17th day of March, 2015 . Name: Title: Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED.AS TO FORM: �7KI yv� Zayna Moussa, Deputy City Attorney - 2 - STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I, City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, March 17, 2015, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of March, 2015 , at Vernon, California. City Clerk / Deputy City Clerk (SEAL) - 3 - EXHIBIT A d\/�» City of Vernon . FRINGE BENEFITS AND SALARY RESOLUTION Effective March 17, 2015 ! � � TABLE OF CONTENTS FRINGE BENEFITS AND SALARY RESOLUTION PART 1 — FRINGE BENEFITS Introduction: .........................................................................................................4 Section1: Holiday.............................................................................................4 Section 2: Administrative Leave Time...............................................................6 Section3: Overtime...........................................................................................8 Section 4: Compensatory Time....................................................................... 10 Section5: Court Time ..................................................................................... 11 Section6: Vacation ......................................................................................... 12 Section7: Sick Leave...................................................................................... 14 Section 8: Family Sick Leave (Kin Care) ........................................................ 16 Section 9: Bereavement Leave....................................................................... 17 Section10: Jury Duty ....................................................................................... 19 Section 11: Automobile Allowance and Reimbursement for Expenses............. 20 Section 12: Health Insurance............................................................................ 22 Section 13: Dental Insurance............................................................................ 24 Section 14: Vision Insurance............................................................................. 25 Section 15: Life Insurance................................................................................. 26 Section 16: Deferred Compensation Plan......................................................... 27 Section 17: CalPERS Retirement Plan ............................................................. 28 Section 18: Retiree Medical Insurance.............................................................. 30 Section 19: Longevity Program ......................................................................... 32 Section 20: Bilingual Pay .................................................. .............................. 34 Section 21: Uniform Allowance ......................................................................... 35 Section 22. Stand-by Policy .............................................................................. 36 PART II — CLASSIFICATION AND COMPENSATION Section1. Purpose.......................................................................................... 39 Section 2. The Compensation Plan................................................................. 39 Section 3. The Classification Plan:.................................................................. 39 EXHIBIT A— CLASSIFICATION AND COMPENSATION PLAN................................ 40 I 2 PART 1 I FRINGE BENEFITS 3 INTRODUCTION The Fringe Benefit and Salary Resolution shall apply to all employees and officers of the City of Vernon. Exceptions, additions, and/or limitations to this basic policy may be found in respective Memoranda of Understanding or employment contracts. The existence of these policies shall not create or imply any employment contract or vested right of employees. For those employees covered in respective memoranda of understanding (MOU), the provisions set forth in the applicable MOU shall prevail in the event that there is any conflict between provisions established in this Resolution and any provisions established in the respective MOU. The provisions set forth in this Resolution or as amended from time to time shall be effective upon City Council adoption, unless a specific effective date is stated therein. PART 1 — FRINGE BENEFITS Section 1. HOLIDAYS A. Authorized holidays are as set forth in Table 1, attached hereto and incorporated herein by reference. Municipal offices shall be closed on such holidays. B. The dates for observation of holidays shall be approved by the City Council. C. If an authorized holiday falls on a Sunday, the following Monday shall be treated as the holiday. Holidays falling on a Friday, or Saturday, shall not be granted as an authorized holiday to employees. D. An employee whose regular shift assignment falls on an authorized holiday and who is required to work on that day shall be paid at his/her regular hourly rate of pay for the holiday, plus his/her regular hourly rate including any applicable overtime pay for the actual hours he/she was required to work on the authorized holiday. E. Temporary and part-time employees are not eligible for paid holidays. G. All full-time employees may use vacation time or compensatory time for a religious holiday (not listed herein as an authorized holiday) with the prior approval of the department head. If there is insufficient accumulated time, the employee may request the time as unpaid leave of absence. 4 TABLE 1 - HOLIDAY HOLIDAY Janus 15t- New Year's Da 3rd Monday in Janus - Martin Luther King Jr. Da 31d Monday in February - Presidents Da March 31 st- Cesar Chavez Da The Last Monday in May Memorial Da July 4th— Independence Da The 1 st Monday in September— Labor Da The 2nd Monday in October— Columbus Da November 111h—Veterans Da The 4th Thursday in November-Thanksgiving Da December 24th— Christmas Eve December 25th— Christmas Da December 316t— New Year's Eve And other days as such designated by City Council. 5 Section 2. ADMINISTRATIVE LEAVE A. Executive and Management - Includes City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors shall receive, effective January 1 of each calendar year, 80 hours of Administrative leave. B. The 80 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year. C. Executive and Management staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated administrative leave hours during the year of hire as identified below: Hired, Promoted, or Reclassified on Administrative Leave or Between January 1 — March 31 80 hours April 1 — June 30 60 hours Jul 1 — Sept. 30 40 hours Oct 1 — Dec. 31 20 hours D. Mid-Management — Staff who are designated as exempt in accordance with the Fair Labor Standards Act shall receive, effective January 1 of each calendar year, 60 hours of Administrative leave E. The 60 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year. F. Mid-Management FLSA exempt staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated administrative leave hours during the year of hire as identified below: Hired, Promoted, or Reclassified on or Administrative Leave Between January 1 — March 31 60 hours April 1 — June 30 45 hours Jul 1 — Sept. 30 30 hours Oct 1 — Dec. 31 15 hours G. All Administrative leave requests should be approved by the department head or City Administrator at least ten days in advance of the date to be taken, although 6 the department head retains discretion to approve the use of Administrative Leave in special circumstances. H. The City Administrator or his/her designee may grant additional administrative leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff. i � I Section 3. OVERTIME A. It shall be the duty of all department heads to operate their respective departments with a minimum amount of overtime. If the best interests of the City require that an employee work beyond the forty (40) hours of work scheduled, such employee shall be compensated as set forth hereinafter. B. The department head may reschedule the workweek of employees in positions not exempt from the FLSA to allow credit for productive hours actually worked on one day (excluding lunch periods) towards the regular paid workweek schedule. For example, if an employee works twelve (12) hours on one day (based on a ten (10) hour day), the entire twelve hours will be recorded on the time card as paid worked time. In this example, the department may schedule the employee to work only eight (8) hours on one of the other scheduled workdays in the workweek, as long as the employee's hours for the workweek do not fall below the minimum paid work hours schedule. C. All overtime requests must have prior written authorization of the respective department head or designee prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon thereafter as practicable. D. Except as may be provided in specific memoranda of understanding, employees will be paid overtime at time and a half (1.5) of their regular hourly rate for all eligible hours worked in excess of forty (40) hours in a single workweek. I E. Holidays (regular, in-lieu), vacation time, sick leave, compensatory time, paid jury duty leave, and bereavement leave shall count as time worked for the purposes of computing overtime. Unpaid jury leave, disciplinary suspensions, and administrative leave shall not count as time worked for the purpose of computing overtime. F. In the event a part-time or temporary employee is required to work beyond his/her assigned working hours, compensation shall be at the normal hourly rate up to forty (40) hours per workweek. For hours worked beyond forty (40) in a workweek, such employee shall be compensated at the rate of one and one-half of (1.5) said employee's hourly rate. G. If an employee works on his/her regular day off, the employee will receive paid compensation or receive compensatory time, at the employee's discretion. With a mutual agreement between an employee and his/her supervisor, an employee's regular day off may be rescheduled to another day off in the same pay period. I. An employee is expected to begin work no more than five (5) minutes prior to the beginning of his or her scheduled start time, and to stop work no later than five I i 8 (5) minutes after the end of his or her scheduled ending time. An employee who wishes to begin or end work at a different time must obtain written approval from his or her department head prior to working the different or additional time. J. Straight time and overtime will be compensated in six (6) minute segments of time. K. While overtime should be attempted to be distributed equally amongst all employees in a given classification, the department head retains discretion to assign such overtime. L. The City Administrator, department heads and those management employees designated by the City Administrator as exempt under the provisions of the Fair Labor Standards Act (FLSA) shall not be subject to the provisions of this section relating to overtime, but shall work such hours as may be necessary for the effective operation of their respective departments. M. Please refer to Human Resources Policy, Salary Plan Administration II-3 9 Section 4. COMPENSATORY TIME A. All regular full-time employees may request to accrue compensatory time in lieu of cash payment for overtime worked. The total compensatory time accrued is calculated by multiplying the number of hours of overtime worked by the applicable overtime rate (1, 1.5 or 2), and is subject to the approval of the department head. B. Compensatory time may be accumulated up to a maximum of sixty (60) hours. It is at the employee's option whether to receive overtime compensation or compensatory time accruals up to the 60-hour limit. C. Compensatory time shall be taken in 15-minute increments. Scheduling of compensatory time requires prior approval and must be preceded by a ten (10) day notice of intended use from the employee. Management may waive the ten (10) day notice in cases of emergency. D. Employees who have reached the 60-hour limit shall receive overtime compensation. There are no cash payouts of compensatory time once an employee has elected compensatory accrual. 10 Section 5. COURT TIME A. The required presence in a court of law of any employee subpoenaed to testify in a matter arising within the course and scope of his/her City employment shall be compensated in accordance with the below provisions. B. For each day that the presence of the employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City, the employee shall be given a paid leave of absence. C. For each day an employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City that is outside of the employee's regularly scheduled work shift, the employee shall be given a paid leave of absence. D. An employee who needs to appear in court on any other matter not arising out of the course and scope of employment with the City shall be expected to use their accrued paid leave to make such appearance, or unpaid leave if no leave is available. i i f Section 6. VACATION A. Except as provided for in respective memoranda of understanding, every full time employee who has been in the continuous employment of the City shall receive annual vacation leave as set forth in below: Mid-Management and Confidential Staff: Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual 1 st year thru 4th year 80 3.08 5t" year thru 9th year 100 3.85 10th year thru 14th year 120 4.62 15th year thru 24th year 160 6.16 25t" year and more 190 7.31 Executive and Management Staff: Include the City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors. Continuous Years of Service. Vacation Hours Earned Bi-Weekly Accrual I 1St year thru 4th year 120 4.62 5t" year thru loth year 150 5.77 10t" year thru 15t" year 170 6.54 15th year thru 25th year 185 7.12 25t" year and more 190 7.31 i i i B. Mid-Management and Confidential staff shall be allowed to accumulate and carry over to the next calendar year a maximum number of hours equal to the number of hours the employee accrued during the immediately preceding year. In or about January of each year, employees shall be compensated for unused accrued vacation benefit in excess of the allowed accumulated amount referenced herein. C. Executive and Management staff shall be allowed to accumulate up to a maximum accrual cap of 480 hours. Upon reaching the 480-hour maximum accrual cap, the employee shall stop accruing vacation leave benefit until such time he/she brings the vacation accrual below the 480-hour maximum accrual. D. Vacation leave shall be scheduled with the approval of the City Administrator or department head or his or her designee by submitting a Leave Request Form in 12 I writing, within ten (10) business days before the beginning of the vacation. Vacation leave requests for extended times (3 weeks or more), unless an unforeseen emergency exists, shall be submitted at least thirty (30) days in advance of the beginning of the vacation. E. Vacations shall be approved subject to the needs of the department. The employee's seniority and wishes will be factors that are considered during the scheduling process. F. Vacation leave requests shall not be in excess of such leave actually earned at the time it is requested or in excess of the regular scheduled workweek. G. No vacation leave shall be accumulated by employees while they are on an unpaid leave of absence. H. Vacation may be taken prior to the completion of the employee's probationary period under special circumstances and with the approval of the department head. I. In the event one or more City holidays fall within a vacation period, such holidays shall not be charged as vacation leave. J. Upon separation from City employment, compensation shall be paid for vacation leave that has.been earned but not taken. K. Vacation leave shall be requested in fifteen (15) minute increments. L. The department head retains discretion to cancel previously authorized vacation in the case of an emergency. M. The City Administrator or his /her designee may grant additional leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff. 13 Section 7. SICK LEAVE A. All full-time employees shall accrue up to 80 hours of sick leave per calendar year, at a rate of 3.08 of sick leave hours per pay period. B. Employees shall only receive sick leave accrual while they are in a paid status. C. The City shall allow annual carry-over of sick leave hours for full-time employees up to a maximum accrual cap of 960 hours. This bank of carry-over sick leave would provide a cushion for long-term illnesses and injuries. D. Any sick leave hours exceeding 960 hours will be compensated for at the end of the calendar year at 50% of the employee's hourly rate. E. Sick leave shall be allowed on account of actual illness, for the diagnosis, care, or treatment of an existing health condition or preventative care for an employee or an employee's family member (including to care for a parent-in-law, grandparent, grandchild, or a sibling, in addition to child, parent, spouse or registered domestic partner). Sick leave shall also be allowed for an employee for certain purposes related to being a victim of domestic violence, sexual assault, or stalking. Preventive health care shall include medical and dental appointments (if such appointments cannot be arranged other than during working hours) and injury not arising out of and in the course of employment. Sick leave shall be used in increments of fifteen (15) minutes and shall not be taken in excess of time earned at the time it is taken. F. Foreseeable sick leave requires advance notification, while unforeseeable sick leave requires notice as soon as practicable. If sick leave on account of any of the above illnesses exceeds two (2) consecutive working days, the employee, prior to return to work, shall submit a statement of such disability illness or injury from the employee or family member's physician. The statement shall certify the physical condition of the employee/employee's family member that prevented the employee from performing the duties of said employee's position during the period of absence. The department head or designee, in accordance with departmental procedure, shall approve all sick leaves. Notwithstanding the above, the City may require verification of sick leave use whenever it has reason to believe there is misuse, abuse or a pattern of abuse. G. Abuse of sick leave, and excessive leave, may constitute grounds for disciplinary action. Abuse of sick leave includes, but is not limited to, not adhering to sick leave policies, using sick leave for purposes not enumerated in this policy, and falsifying or misstating facts when using sick leave. A pattern of sick leave usage on Mondays, Thursdays, and immediately before and after holidays and/or vacations may be evidence of sick leave abuse. A violation of this policy will result in corrective action including counseling and/or disciplinary action, and/or a mandatory referral to the City's Employee Assistance Program. This 14 determination of abuse does not apply to an employee's use of sick leave under an approved family, medical, and/or pregnancy disability leave in accordance with state and federal laws. H. If in the opinion of the department head it appears that an employee may be establishing a pattern of abuse of sick leave or frequent or excessive absences, a statement establishing the need for sick leave from the employee's physician may be required as a condition of approved sick leave. I. Employees may use accrued compensatory or vacation leave for extended sick leave absence because of a prolonged and continuing illness and/or medical treatment after sick leave has been exhausted. J. Employees are required to use accumulated sick leave concurrently with absences on account of a work related injury arising out of and in the course of his/her employment. In cases where the injury suffered is covered by Workers Compensation Insurance, accumulated sick leave must be used concurrently to make up the difference between Workers Compensation Insurance allowance and full base pay. Please refer to Personnel Policy, Family and Medical leave Policy. K. If an employee resigns from the City with 20 years or more of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. L. If an employee retires from the City with 15 or more years of continuous service, but fewer than 20 years, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. If an employee retires from the City with 20 or more years of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 100% of his/her then current regular hourly rate of pay. 15 I Section 8. FAMILY SICK LEAVE (KIN CARE) In any calendar year, employees may use the employee's accrued and available sick leave entitlement, in an amount not more than the sick leave that would be accrued during six months at the employee's then current rate of entitlement, for qualifying family illness as follows: Sick leave for family illnesses will be allowed only for the sickness of the spouse of, or the children of, or mother or father of, the employee living within the same household. In the case of joint custody of a child, illness of the child occurring at the other custodial parent's house may also qualify. The department head shall approve all family sick leaves and a statement establishing the need for sick leave from a physician may be required as a condition of payment while on such leave. I I i i 1 I i i 16 Section 9: BEREAVEMENT LEAVE A. Permanent full-time employees, regardless of period of service, may in the event of death or if death appears imminent, of any "immediate family member" as defined below, including the equivalent relatives of a registered domestic partner, be allowed up to the equivalent of four (4) work days (total hours may vary depending on work schedule) of bereavement leave without loss of salary. Relative All Regular Employees S ouse 4 work days Child 4 work days Registered 4 work days Domestic Partner Step-Child 4 work days Parent 4 work days Step-Parent 4 work days Mother-in-law 4 work days Father-in-law 4 work days Grandchild 4 work days Step-Grandchild 4 work days Grandparent 4 work days -Grandparent-in-law 4 work days Brother 4 work days Sister 4 work days Step-Sister 4 work days Step-Brother 4 work days Daughter-in-law 4 work days Son-in-law 4 work days Brother-in-law* 4 work days Sister-in-law* 4 work da s Brother-in-law and sister-in-law are defined as the spouse of the employee's sibling or the sibling of the employee's spouse. B. Bereavement leave is paid over a maximum of seven (7) workdays and is paid in thirty-minute increments. The bereavement leave begins on the first regularly scheduled workday as requested by the employee. If the employee learns of the death while at work, he or she is entitled to leave work immediately; this partial day leave will not be counted towards the bereavement leave. C. Bereavement leave must be authorized by the Department head and must be utilized within fifteen (15) days of employee learning of the death, or of the date of foreseen imminent death of the immediate family member, unless special circumstances require that the leave begin at a later date. Such requests to the Department head shall be made within 15 days of the employee learning of the 17 death or of the date of foreseen imminent death and shall not be unreasonably denied. D. Representatives may be selected by the Department head to attend with pay the funeral of a co-worker in said department on behalf of the City if the funeral of the deceased co-worker occurs during working hours; provided the funeral is held within a reasonable distance of City limits. 18 Section 10: JURY DUTY A. All regular full-time employees summoned to serve on jury duty shall be provided "Jury Duty Pay" and there shall be no loss of compensation. An employee will be compensated up to two weeks at full pay for jury duty. The employee must provide notice of the expected jury duty to his or her supervisor as soon as possible, but in no case later than 14 calendar days before the expected start date of the jury duty. B. An employee on call for jury duty is expected to report to work. An employee who is called in for jury duty does not have to report to work before or after appearing in court. All employees shall obtain verification of the hours of jury duty performed using verification forms as may be supplied by the court. C. Except as herein provided, employees shall remit to the City any compensation received for those days while on jury duty and shall receive regular pay for the time served. Employees shall be reimbursed by the City for the mileage portion of the jury duty compensation. Jury duty performed on an employee's regular day off shall not be compensated by the City and the employee shall be entitled only to the jury's compensation for duty performed on such employee's regular day off. Employees assigned to jury duty on a City authorized holiday will be considered to have taken such a holiday and will receive regular holiday pay, but the employee shall be entitled to the jury compensation for duty performed on such holiday. 19 Section 11: AUTOMOBILE ALLOWANCE AND REIMBURSEMENT FOR EXPENSES A. Any employee who is required to use said employee's personal automobile in the course of employment with the City shall be reimbursed for each mile actually traveled on official business in accordance with the per mile reimbursement rate allowed by the Internal Revenue Service in effect at the time of such travel. B. Any employee who is required to travel in the performance of his or her duties or to attend an authorized meeting or conference which is of benefit to the City shall be reimbursed for reasonable expenses incurred for transportation, meals, lodging and incidentals. Automobile allowance and reimbursement for expenses shall be recommended by the department head or designee and approved by the City Administrator pursuant to the provisions of the City of Vernon Travel and Meeting Expense Reimbursement Administrative Policy. No allowance shall be made for transportation between the employee's home and the place where such person is normally employed by the City. C. Certain employees serving in specified classifications shall receive a monthly automobile allowance as set forth below and incorporated herein by reference; alternatively, specified employees may opt to receive use of a City- owned vehicle and fuel. 1 Classification Amount 1 I City Administrator $600.00 or City Vehicle City Attorney $400.00 Finance Director $400.00 j Fire Chief City Vehicle & Fuel Assistant Fire Chief City Vehicle & Fuel Fire Marshal City Vehicle & Fuel Administrative Fire Captain City Vehicle & Fuel Fire Training Captain City Vehicle & Fuel Gas & Electric Director $400.00* Utility Operations Manager City Vehicle & Fuel Police Chief City Vehicle & Fuel Health Director $400.00 I 20 Police Admin. Lieutenant City Vehicle & Fuel Police Canine Officer #1 City Vehicle & Fuel Police Canine Officer#2 City Vehicle & Fuel Police Captain City Vehicle & Fuel Police Lieutenant City Vehicle & Fuel Police Motor Officer#1 City Vehicle & Fuel Police Motor Officer #2 City Vehicle & Fuel Public Works, Water & $400.00 Development Services Directo D. Wherever an automobile allowance is made to any employee for the use of their personal automobile, such allowance shall not be payable whenever the employee is on vacation, leave of absence, or otherwise absent the entire calendar month, unless otherwise specified by the City Administrator. E. The City shall not be responsible for repairs or any additional costs for upkeep, fuel, lubrication, replacement in whole or in part, or other expenses in connection with any such vehicle beyond the respective amounts set forth above. *Fringe benefits for the Director of Gas and Electric classification have historically included and currently include use of a City-owned vehicle and fuel. Accordingly, the current Director of Gas and Electric may continue to use a City-owned vehicle and fuel in-lieu of receiving the $400 monthly automobile allowance. Once the current City- owned vehicle is due for replacement or the current incumbent leaves the position, whichever occurs first, the Director of Gas and Electric classification will receive the$400 monthly automobile allowance. f I I 21 I� i Section 12: HEALTH INSURANCE A. The City offers various medical plans to employees under a Section 125 Cafeteria plan (non-cash out). The City reserves the right to select, administer, or fund any fringe benefit program involving insurance that now exist or may exist in the future. The City will adhere to the cafeteria plan requirements in accordance with IRS Section 125 regulations. B. The City shall contribute for each full-time employee up to the maximum amounts as set forth below per pay period, toward the cost of his/her medical plan as outlined in Subsection A through C below. In the event an employee does not exhaust nor exceed his/her monthly medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of dental, vision, supplemental or ancillary plans offered through the City and approved by the Director of Human Resources. a. For employees enrolled in either the HMO or PPO (non-HSA) medical plans, the City shall pay up to $1,050 per month of the cost of the plan for employees and their eligible dependents (spouse, registered domestic partners and qualified dependents) The cost of any plan selected by the employee that exceeds $4,050 shall be paid by the employee through a pre-tax payroll deduction. b. Effective January 1, 2015, employees enrolled in either the HMO or PPO (Non-HSA) medical plans, the City shall increase the amount by $70.00 and pay up to $1120.00 toward the monthly medical allowance. c. For Employees enrolled in the PPO/HSA plan, the City shall pay up to $800 per month of the monthly cost of the plan for employees and their eligible dependents (spouse, registered domestic partners and qualified dependents). In addition, for each employee enrolled in a PPO/HSA plan, annually the City shall make lump sum contributions to a health savings account (HSA) as follows: $1,500 in January and $500 each in March, June, and September. The cost of any PPO/HSA plan selected by the employee that exceeds $800 shall be paid by the employee through a pre-tax payroll deduction. d. Effective January 1, 2015, employees enrolled in the PPO/HSA medical plan, the City shall increase the amount by $70 and pay up to $870 toward the monthly cost of the plan for employees and their eligible dependents. 22 C. City Council members are entitled to the same medical benefits offered to the management and confidential employees. The City shall not pay or reimburse any medical-related health, vision, or dental costs not covered by the City's insurance program or Medicare for City Council members or their eligible dependents or spouses. D. The City shall not provide or reimburse the City Council members or their dependents or spouses for expenses incurred relating to a PERS long-term health care benefit. i I i I 1 23 Section 13: DENTAL INSURANCE The City of Vernon provides a dental insurance plan to full-time employees. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion toward the purchase of dental insurance for himself/herself and eligible dependents (spouse, registered domestic partners and qualified dependents). The cost of any plan selected by the employee that exceeds his/her monthly employer medical allowance shall be paid by the employee through a pre-tax payroll deduction. 24 I Section 14: VISION INSURANCE The City of Vernon provides a vision care plan to full-time employees. The City shall pay 100% of the cost of such a plan for employees only. Employees shall have the option of purchasing vision care for their dependents at a cost of $6.95 for one dependent or $13.95 for two or more dependents. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for vision care. i 25 Section 1S: LIFE INSURANCE The City provides a $20,000 life insurance plan to full-time employees. The City shall pay 100% of the cost of such plan for employees. The City's agreement to pay full or partial costs of said premiums shall not create or ripen into a vested right for said employee. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for supplemental life insurance. 26 Section 16: DEFERRED COMPENSATION PLAN Employees are eligible to participate in the City's Deferred Compensation Program. 27 ' Section 17: CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS) CONTRIBUTION MISCELLANEOUS EMPLOYEES A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time employees hired before January 1, 2013 with 2.7% at 55 PERS retirement benefit plan. As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.0% at 62 PERS retirement benefit plan. B. Employees shall be responsible for paying 100% of their PERS employee's contributions. C. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows: a. Gov't Code Section: 20042 — (Classic Members Only) One Year Final Compensation New employees hired on or after January 1, 2013 who meet the definition of new member under PEPRA shall receive 3 Year Average Final Compensation i b. Gov't Code Section: 21024 - Military Service Credit as Public Service C. Gov't Code Section: 21624, 21626, 21628 — Post Retirement Survivor Allowance d. Gov't Code Section: 21548 — Pre-Retirement Option 2W Death Benefit d. Gov't Code Section: 21573 — Third Level of 1959 Survivor Benefits D. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code. 28 I i I SAFETY EMPLOYEES A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time safety employees hired before January 1, 2013 with 3.0% at 50 PERS retirement benefit plan. As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS safety members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.7% at 57 PERS retirement benefit plan. B. Employees shall be responsible for paying their PERS nine percent (9%) employee's contributions. C. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows: a. Gov't Code Section: 20042 — (Classic Members Only) One Year Final Compensation New employees hired on or after January 1, 2013 who meet the definition of new member under PEPRA shall receive 3 Year Average Final Compensation b. Gov't Code Section: 20124 - Military Service Credit as Public Service C. Gov't Code 21574 —4t" Level 1959 Survivor Benefit (Fire members only) d. Gov't Code Section: 21571 — Basic Level of 1959 Survivor Benefit (Police members only) e. Gov't Code Section: 21624, 21626, 21628 — Post Retirement Survivor Allowance f. Gov't Code Section: 21548 - Pre-Retirement Option 2W Death Benefit (Fire members only) g. Gov't Code Section 20965 — Credit for Unused Sick Leave D. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code. 29 I Section 18: RETIREE MEDICAL - NON-SAFETY EMPLOYEES A. The City will pay up to the amount equivalent to the then current, lowest cost, employee only HMO insurance premium for the City's medical and/or dental insurance premium(s) for all full-time employees designated as Executive, Management, Mid-Management and Confidential who retire at age 60 or later with at least twenty(20)years of continuous uninterrupted service. B. Retired employees will be permitted to enroll in a higher-cost plan and pay the amount in excess of the HMO equivalent. C. All full-time regular employees with at least thirty (30) years of continuous uninterrupted service who retire before the age of sixty (60) years will be permitted to pay their medical and/or dental insurance premiums, and, upon reaching the age of sixty (60), the City will pay up to the amount equivalent to the then current lowest cost, employee only HMO medical and/or dental insurance premium(s). D. All full-time regular employees, who retire with a minimum of ten (10) years of continuous uninterrupted service with the City, may pay the premium(s) for medical and/or dental insurance. E. All retiree medical and/or dental insurance benefits provided pursuant to subsections A, B, and C above, shall be for retired employees only and shall not include their spouses or other dependents. F. All retired employees who receive medical and/or dental insurance benefits pursuant to subsections A, B, or C above and who reach the age of sixty-five (65), are required to be enrolled in Medicare, and shall show proof of such enrollment, where upon the City's insurance policy will become supplemental coverage, if applicable. G. Should the retired employee fail to pay any premiums due for the cost of the insurance premium for the City's medical-dental insurance program for any three (3) consecutive months, or should the coverage otherwise lapse for any reason other than City's non-payment, then the City's obligation to make further payment j under the retiree medical benefits program shall automatically terminate and cease, without the need for further notice. H. The City's obligation to make any payment under the retiree medical benefits program shall automatically terminate and cease upon the death of the retired employee. I. The offer of the retiree medical benefits is not a vested right for future years. J. City Council members are entitled to the same retiree medical benefits offered to all i 30 1, full-time regular employees as identified under the citywide resolution for retiree medical benefits in effect at the time Council members retire. 31 i Section 19: LONGEVITY PROGRAM A. LONGEVITY PROGRAM FOR EMPLOYEES EMPLOYED ON OR BEFORE JUNE 30, 1994. The City has established a longevity program for all employees. The longevity program described herein will apply to all employees, except Department Heads and employees covered in a collective bargaining agreement, employed on or before June 30, 1994. a. Five (5) Years of Service. All eligible employees who have five (5) years of consecutive uninterrupted service on or before July 1, 1986, shall receive an additional five percent (5%) per month of their base salary effective July 1, 1986, and every year thereafter until reaching the next step. Employees upon reaching their 5th anniversary date after July 1, 1986, shall be entitled to said five percent (5%) per month upon said anniversary date. b. Ten (10) Years of Service. All eligible employees who have ten. (10) years of consecutive uninterrupted service on or before July 1, 1987, shall receive an additional ten percent (10%) per month of their base salary effective July 1, 1987, and every year thereafter until reaching the next step. Employees upon reaching their 10th anniversary date after July 1, 1987, shall be entitled to said ten percent (10%) per month upon said anniversary date. c. Fifteen (15) Years of Service. All eligible employees who have fifteen (15) years of consecutive uninterrupted service on or before July 1, 1988, shall receive an additional fifteen percent (15%) per month of their base salary effective July 1, 1988, and every year thereafter until reaching the next step. Employees upon reaching their 15th anniversary date after July 1, 1988, shall be entitled to said fifteen percent (15%) per month upon said anniversary date. d. Twenty (20) Years of Service. All eligible employees who have twenty (20) years of consecutive uninterrupted service on or before July 1, 1989, shall receive an additional twenty percent (20%) per month of their base salary effective July 1, 1989, and every year thereafter. Employees upon reaching their 20th anniversary date after July 1, 1989, shall be entitled to said twenty percent (20%) per month upon said anniversary date. e. Thirty 30 Years of Service — Fire - Sworn J All eligible fire employees who have been appointed to a position ranking above Captain and who have thirty (30) years of consecutive uninterrupted service on or before July 1, 1991, shall receive an additional twenty-five percent (25%) of their base salary per month effective July 1, 1991, and every year thereafter. Employees in 32 i said position upon reaching their 30th anniversary date after July 1, 1991, shall be entitled to said twenty-five percent (25%) per month upon said anniversary date. f. Compensation Not Cumulative. Payment of the aforesaid longevity compensation shall not be cumulative and only the highest applicable longevity pay shall be paid. B. LONGEVITY PROGRAM FOR EMPLOYEES ON OR AFTER JULY 1, 1994 AND ON OR BEFORE DECEMBER 31, 2013. The longevity program described in Section B herein will apply to all employees, except Department Heads and employees covered in a collective bargaining agreement, employed on or after July 1, 1994. a. Five (5) Years of Service. All eligible employees who are employed on or after July 1, 1994 and on or before December 31, 2013, who attain five (5)years of consecutive uninterrupted service shall receive an additional five percent (5%) per month of their base salary. Such employees upon reaching their 5th anniversary date shall be entitled to receive said five percent (5%) per month upon said anniversary date. Further, such employees will not be entitled to receive any additional percentage increase to their base salary for further service. This subsection shall only apply to employees hired on or after July 1, 1994 and on or before December 31, 2013. 1 1 33 j 1 I Section 20: BILINGUAL PAY A program is hereby established for all employees whose regular and essential job duties as described in their job description provide for interaction with the public on a regular basis, allowing said employee to be compensated for bilingual skills after the employee demonstrates proficiency in speaking Spanish (the ability to read and write in Spanish may also be tested, if necessary), which proficiency would be determined by successful completion of a proficiency test administered by the Human Resources Department. Those employees who successfully demonstrate this skill would be eligible to receive an additional One Hundred Twenty-Five Dollars ($125.00) per month for bilingual pay. 34 Section 21: UNIFORM ALLOWANCE A. If an employee's job classification requires him/her to wear a uniform while on duty, as designated by the City or employee's Department, the City will provide and launder such uniform. B. For the Administrative Secretary and Police Records Manager that works in the Police Department, the City will provide the initial set of uniforms to the employees. The newly hired employee will receive: two (2) class A uniforms; two (2) class B uniforms; two (2) polo shirts and one (1) jacket or sweater. On all subsequent anniversary dates the City will provide an annual uniform purchase and maintenance allowance of $600.00. The employee's uniforms shall meet the applicable regulations for his/her job classification pursuant to City/Departmental policies. C. The monetary value of uniforms shall be reported to CalPERS in accordance with CCR 571(a) and as defined by GC 7522.04(f) 35 I i Section 22: STAND-BY POLICY The purpose of the Stand-by Policy is to have employees on stand-by to respond to major incidents and emergencies during non-working hours which require immediate attention to availability of qualified individuals with expertise in operating, maintaining, restoring and repairing the City's technology systems. A. It is presently anticipated that the need for stand-by is for one (1) Information Technology staff, with the understanding that actual stand-by staffing, if any, remains at the discretion of the department head. B. The Stand-by Policy does not apply to FLSA exempt managers and Executive staff. C. Stand-by duty requires that an employee be accessible, available, and physically able to report to work. The employee must possess a City issued mobile phone device that remains available for immediate contact. The employee must be ready, willing, and able to respond to an emergency or incident or request for assistance based on a pre-arranged schedule. Employees on stand-by must respond to the mobile phone call immediately and be able to respond to the City within one (1) hour of being called upon. The department head or designee will determine if an employee is qualified to perform stand-by duties. The stand by duty period shall be defined by the Department Head. D. Employees on "stand—by" shall receive two (2) hours of regular straight time j compensation for each date that the employee is assigned to be on stand-by. 1 Stand-by time is not counted as hours worked for purposes of overtime calculation as employees are not restricted in their activities and may engage in non-work related personal activities. On City-recognized Holidays where City Hall is closed, employees on stand-by will be compensated four (4) hours of straight time compensation. E. An employee assigned to stand-by who is not available to report will be subject to appropriate disciplinary action, unless the employee provides sufficient notice to their immediate supervisor of their incapacity to respond prior to the call back so that appropriate arrangements can be made for stand-by coverage. F. When an employee on "stand-by" is called back to the City, he/she shall be entitled to "stand-by" pay. Call back duty does not occur when an employee is held over from his/her prior shift, or is working planned overtime. An employee called back to duty shall be paid a minimum of four (4) hours of pay at the applicable overtime rate. Time begins when the call back request is received and ends when the employee returns home. If work is performed remotely, the employee shall receive hour for hour compensation at the applicable overtime rate. 36 G I G. The employee will at times remain able to immediately respond to any emergencies. H. Each employee on stand-by duty is accountable to all of the rules and regulations of the City. I. In the event of a call back, the employee will wear his/her City uniform, if applicable. I I I 37 PART II i i CLASSIFICATION AND COMPENSATION PLAN i i i I 38 I Section 1. PURPOSE Exhibit A to this resolution is enacted pursuant to the City of Vernon City Charter to provide for the classification and compensation of City officers and employees, and to conform to the principle of equal pay for equal work. Officers and employees of the City of Vernon shall receive compensation and costs in accordance with the amounts set forth in the attached compensation plan. Section 2. THE COMPENSATION PLAN The basic compensation plan for the various employee units, groups and non- classified employees, as of the date of adoption of this plan is hereby established as set forth in Exhibit A, Citywide Classification and Compensation Plan, which is attached hereto and incorporated herein by reference. The City Administrator shall have authority to create and maintain salary steps to implement the provisions of this Section. Salaries granted pursuant to this provision shall be reported to PERS as compensation earned. Please refer to Human Resources Policy II-3, Salary Plan for specific policy and procedures. Section 3. THE CLASSIFICATION PLAN The classification plan includes the allocation of class titles to salary ranges for City officers and employees. The Classification Plan further includes the allocation of class titles to salary ranges for those employees that are designated as,exempt from the classified service. These exempt classes are for elective officers; persons appointed by the City Council, including the City Administrator, and City Attorney; persons appointed by the City Administrator, including department head or designees; and persons appointed by the City Attorney pursuant to City of Vernon Municipal Code that serve in an "at will" capacity subject to the terms and conditions of an employment contract and are so designated in the plan as "non-classified." The classification plan as of the date of adoption of this plan is hereby established as set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. The Human Resources Director, with approval by the City Administrator or his/her designee, is responsible for maintenance of the Classification Plan, including the allocation of new or changed positions to the appropriate class, the recommendation of proper salary ranges within the provision of pay administration, maintenance of up- to-date class specifications, and the preparation of reports and recommendations on revisions to the Classification Plan. Please refer to Human Resources Policy II-1, Classification Plan Administration for specific policy and procedures. 39 EXHIBIT A CLASSIFICATIQN AND COMPENSATION PLAN 40 City of Vernon 1 of 19 Classification and Compensation Plan Effective March 17, 2015 New class Occupational Job-Farn flies and Code . . Periodyll Add Stand-by Policy to FBSR OFFICIALSELECTED 1025 Council Member E 001 $25,368 $2,114 n/a $975.69 1030 Mayor E 001 $25,368 $2,114 n/a $975.69 ADMINISTRATION '• 1010 City Administrator E E50 Min $237,840 $19,820 $114,3462 $9,147.69 Max $289,104 $24,092 $138.9923 $11,119.38 1015 Deputy City Administrator E M40 Step 1 $146,016 $12,168 $70.2000 $5,616.00 Step 2 $153,312 $12,776 $73.7077 $5,896.62 Step 3 $160,980 $13,415 $77.3942 $6,191.54 Step 4 $169,032 $14,086 $81.2654 $6,501.23 Step 5 $177,492 $14,791 $85.3327 $6,826.62 1020 Economic Development Manager E M36 Step 1 $120,132 $10,011 $57.7558 $4,620.46 Step 2 $126,132 $10,511 $60.6404 $4,851.23 Step 3 $132,444 $11,037 $63.6750 $5,094.00 Step 4 $139,056 $11,588 $66.8538 $5,348.31 Step 5 $146,016 $12,168 $70.2000 $5,616.00 Information TechnoloqV Group 1625 Information Technology Analyst NE C26 Step 1 $73,752 $6,146 $35.4577 $2,837 Step 2 $77,436 $6,453 $37.2288 $2,978 Step 3 $81,300 $6,775 $39.0865 $3,127 Step 4 $85,368 $7,114 $41.0423 $3,283 Step 5 $89,640 $7,470 $43.0962 $3,448 1620 Information Technology Analyst, Senior NE C29 Step 1 $85,368 $7,114 $41.0423 $3,283 Step 2 $89,640 $7,470 $43.0962 $3,448 Step 3 $94,128 $7,844 $45.2538 $3,620 Step 4 $98,832 $8,236 $47.5154 $3,801 Step 5 $103,776 $8,648 $49.8923 $3,991 1610 Information Technology Manager E M37 Step 1 $126,132 $10,511 $60.6404 $4,851 Step 2 $132,444 $11,037 $63.6750 $5,094 Step 3 $139,056 $11,588 $66.8538 $5,348 Step 4 $146,016 $12,168 $70.2000 $5,616 Step 5 $153,312 $12,776 $73.7077 $5,897 1630 Information Technology Technician NE C21 Step 1 $57,780 $4,815 $27.7788 $2,222 Step 2 $60,672 $5,056 $29.1692 $2,334 Step 3 $63,696 $5,308 $30.6231 $2,450 City of Vernon 2 of 19 Classification and Compensation Plan Effective March 17, 2015 PAY .1 lass Occupational job Families and Job Code, SAJGRA�E] Hour y Pay Period Annual *Add Stand-by Policy to FBSR Step 4 $66,888 $5,574 $32.1577 $2,573 Step 5 $70,224 $5,852 $33.7615 $2,701 1615 Programmer/Analyst E C30 Step 1 $89,640 $7,470 $43.0962 $3,448 Step 2 $94,128 $7,844 $45.2538 $3,620 Step 3 $98,832 $8,236 $47.5154 $3,801 Step 4 $103,776 $8,648 $49.8923 $3,991 Step 5 $108,960 $9,080 $52.3846 $4,191 ATTORNEY • 1110 City Attorney E E47 Min $205,452 $17,121 $98.7750 $7,902.00 Max $252,000 $21,000 $121.1538 $9,692.31 1115 Deputy City Attorney E M38 Step 1 $132,444 $11,037 $63.6750 $5,094 Step 2 $139,056 $11,588 $66.8538 $5,348 Step 3 $146,016 $12,168 $70.2000 $5,616 Step 4 $153,312 $12,776 $73.7077 $5,897 Step 5 $160,980 $13,415 $77.3942 $6,192 1525 Legal Secretary NE C21 Step 1 $57,780 $4,815 $27.7788 $2,222 Step 2 $60,672 $5,056 $29.1692 $2,334 Step 3 $63,696 $5,308 $30.6231 $2,450 Step 4 $66,888 $5,574 $32.1577 $2,573 Step 5 $70,224 $5,852 $33.7615 $2,701 OFFICECITY CLERK'S 1310 City Clerk E E38 Min $132,444 $11,037 $63.6750 $5,094.00 I Max $160,980 $13,415 $77.3942 $6,191.54 i 1315 Deputy City Clerk NE C25 ! Step 1 $70,224 $5,852 $33.7615 $2,700.92 Step 2 $73,752 $6,146 $35.4577 $2,836.62 Step 3 $77,436 $6,453 $37.2288 $2,978.31 Step 4 $81,300 $6,775 $39.0865 $3,126.92 Step 5 $85,368 $7,114 $41.0423 $3,283.38 1320 Records Management Assistant NE C20 Step 1 $55,032 $4,586 $26.4577 $2,116.62 � Step 2 $57,780 $4,815 $27.7788 $2,222.31 Step 3 $60,672 $5,056 $29.1692 $2,333.54 Step 4 $63,696 $5,308 $30.6231 $2,449.85 Step 5 $66,888 $5,574 $32.1577 $2,572.62 City of Vernon 3 of 19 Classification and Compensation Plan Effective March 17, 2015 New Class PAY • . . . . Classes FLSA.. .. *Add Stand-by Policy to FBSR Y1 $69,840 $5,820 $33.5769 $2,686.15 ADMINISTRATIVE AND CLERICAL GROUP 1505 Administrative Aide (part-time hourly) NE C5 Step 1 05 ------ $40.0000 ------ 1530 Administrative Assistant NE G13 Step 1 $39,108 $3,259 $18.8019 $1,504.15 Step 2 $41,076 $3,423 $19.7481 $1,579.85 Step 3 $43,116 $3,593 $20.7288 $1,658.31 Step 4 $45,276 $3,773 $21.7673 $1,741.38 Step 5 $47,544 $3,962 $22.8577 $1,828.62 1530 Administrative Assistant, (Confidential) NE C13 Step 1 $39,108 $3,259 $18.8019 $1,504.15 Step 2 $41,076 $3,423 $19.7481 $1,579.85 Step 3 $43,116 $3,593 $20.7288 $1,658.31 Step 4 $45,276 $3,773 $21.7673 $1,741.38 Step 5 $47,544 $3,962 $22.8577 $1,828.62 1520 Administrative Assistant, Senior NE G17 Step 1 $47,544 $3,962 $22.8577 $1,828.62 Step 2 $49,908 $4,159 $23.9942 $1,919.54 Step 3 $52,416 $4,368 $25.2000 $2,016.00 Step 4 $55,032 $4,586 $26.4577 $2,116.62 Step 5 $57,780 $4,815 $27.7788 $2,222.31 Y1 $59,484 $4,957 $28.5981 $2,287.85 1510 Administrative Secretary NE C20 Step 1 $55,032 $4,586 $26.4577 $2,116.62 Step 2 $57,780 $4,815 $27.7788 $2,222.31 Step 3 $60,672 $5,056 $29.1692 $2,333.54 Step 4 $63,696 $5,308 $30.6231 $2,449.85 Step 5 $66,888 $5,574 $32.1577 $2,572.62 Grandfathered - G1 $66,216 $5,518 $31.8346 $2,546.77 Grandfathered - G2 $69,864 $5,822 $33.5885 $2,687.08 Grandfathered - G3 $73,704 $6,142 $35.4346 $2,834.77 1500 Executive Assistant to the City Administrator NE C24 Step 1 $66,888 $5,574 $32.1577 $2,572.62 Step 2 $70,224 $5,852 $33.7615 $2,700.92 Step 3 $73,752 $6,146 $35.4577 $2,836.62 Step 4 $77,436 $6,453 $37.2288 $2,978.31 Step 5 $81,300 $6,775 $39.0865 $3,126.92 GROUP 1250 Account Clerk NE G14 Step 1 $41,076 $3,423 $19.7481 $1,579.85 Step 2 $43,116 $3,593 $20.7288 $1,658.31 Step 3 $45,276 $3,773 $21.7673 $1,741.38 Step 4 $47,544 $3,962 $22.8577 $1,828.62 I City of Vernon 4 of 19 Classification and Compensation Plan Effective March 17, 2015 New Class PAY • . . . . .. • . . Add Stand-by Policy to FBSR Step 5 $49,908 $4,159 $23.9942 $1,919.54 1247 Account Clerk, Senior NE G18 Step 1 $49,908 $4,159 $23.9942 $1,919.54 Step 2 $52,416 $4,368 $25.2000 $2,016.00 Step 3 $55,032 $4,586 $26.4577 $2,116.62 Step 4 $57,780 $4,815 $27.7788 $2,222.31 Step 5 $60,672 $5,056 $29.1692 $2,333.54 1240 Accountant NE C22 Step 1 $60,672 $5,056 $29.1692 $2,333.54 Step 2 $63,696 $5,308 $30.6231 $2,449.85 Step 3 $66,888 $5,574 $32.1577 $2,572.62 Step 4 $70,224 $5,852 $33.7615 $2,700.92 Step 5 $73,752 $6,146 $35.4577 $2,836.62 1230 Accountant, Senior NE C26 Step 1 $73,752 $6,146 $35.4577 $2,836.62 Step 2 $77,436 $6,453 $37.2288 $2,978.31 Step 3 $81,300 $6,775 $39.0865 $3,126.92 Step 4 $85,368 $7,114 $41.0423 $3,283,38 Step 5 $89,640 $7,470 $43.0962 $3,447.69 1220 Assistant Finance Director E M36 Step 1 $120,132 $10,011 $57.7558 $4,620.46 Step 2 $126,132 $10,511 $60.6404 $4,851.23 Step 3 $132,444 $11,037 $63.6750 $5,094.00 Step 4 $139,056 $11,588 $66.8538 $5,348.31 Step 5 $146,016 $12,168 $70.2000 $5,616.00 1248 Business License Clerk NE G16 Step 1 $45,276 $3,773 $21.7673 $1,741.38 Step 2 $47,544 $3,962 $22.8577 $1,828.62 Step 3 $49,908 $4,159 $23.9942 $1,919.54 Step 4 $52,416 $4,368 $25.2000 $2,016.00 Step 5 $55,032 $4,586 $26.4577 $2,116.62 1225 Deputy City Treasurer E M34 Step 1 $108,960 $9,080 $52.3846 $4,190.77 Step 2 $114,408 $9,534 $55.0038 $4,400.31 Step 3 $120,132 $10,011 $57.7558 $4,620.46 Step 4 $126,132 $10,511 $60.6404 $4,851.23 Step 5 $132,444 $11,037 $63.6750 $5,094.00 1210 Director of Finance/City Treasurer E E41 Min $153,312 $12,776 $73.7077 $5,896.62 Max $186,360 $15,530 $89.5962 $7,167.69 Y1 $210,000 $17,500 $100.9615 $8,076.92 I 1245 Payroll Specialist NE C19 I i City of Vernon 5 of 19 Classification and Compensation Plan Effective March 17, 2015 New Class PAY Occupational Job Families and Job Classes]�A •• ! o • •• *Add Stand-by Policy to FBSR Step 1 $52,416 $4,368 $25.2000 $2,016.00 Step 2 $55,032 $4,586 $26.4577 $2,116.62 Step 3 $57,780 $4,815 $27.7788 $2,222.31 Step 4 $60,672 $5,056 $29.1692 $2,333.54 Step 5 $63,696 $5,308 $30.6231 $2,449.85 1248 Public Housing Property Coordinator NE C16 Step 1 $45,276 $3,773 $21.7673 $1,741.38 Step 2 $47,544 $3,962 $22.8577 $1,828.62 Step 3 $49,908 $4,159 $23.9942 $1,919.54 Step 4 $52,416 $4,368 $25.2000 $2,016.00 Step 5 $55,032 $4,586 $26.4577 $2,116.62 1235 Purchasing Assistant NE G20 Step 1 $55,032 $4,586 $26.4577 $2,116.62 Step 2 $57,780 $4,815 $27.7788 $2,222.31 Step 3 $60,672 $5,056 $29.1692 $2,333.54 Step 4 $63,696 $5,308 $30.6231 $2,449.85 Step 5 $66,888 $5,574 $32.1577 $2,572.62 GROUPFIRE 5015 Assistant Fire Chief E FM41 Step 1 $153,312 $12,776 $73.7077 $5,896.62 Step 2 $160,980 $13,415 $77.3942 $6,191.54 Step 3 $169,032 $14,086 $81.2654 $6,501.23 Step 4 $177,492 $14,791 $85.3327 $6,826.62 Step 5 $186,360 $15,530 $89.5962 $7,167.69 I 5025 Fire Battalion Chief(P) NE FM38 Step 1 $132,444 $11,037 $45.4821 $5,094.00 Step 2 $139,056 $11,588 $47.7527 $5,348.31 Step 3 $146,016 $12,168 $50.1429 $5,616.00 Step 4 $153,312 $12,776 $52.6484 $5,896.62 Step 5 $160,980 $13,415 $55.2816 $6,191.54 5030 Fire Captain (P) NE F31 Step 1 $94,128 $7,844 $32.3242 $3,620 Step 2 $98,832 $8,236 $33.9396 $3,801 Step 3 $103,776 $8,648 $35.6374 $3,991 Step 4 $108,960 $9,080 $37.4176 $4,191 Step 5 $114,408 $9,534 $39.2885 $4,400 5010 Fire Chief E E45 Min $186,360 $15,530 $89.5962 $7,168 Max $226,512 $18,876 $108.9000 $8,712 5050 Fire Code Inspector NE G25 Step 1 $70,224 $5,852 $33.7615 $2,701 City of Vernon 6 of 19 Classification and Compensation Plan Effective March 17, 2015 ew Class PAY . . . . Classes FLSA. a.. Period, Add Stand-by Policy to F8SR Step 2 $73,752 $6,146 $35.4577 $2,837 Step 3 $77,436 $6,453 $37.2288 $2,978 Step 4 $81,300 $6,775 $39.0865 $3,127 Step 5 $85,368 $7,114 $41.0423 $3,283 5040 Fire Engineer(P) NE F28 Step 1 $81,300 $6,775 $27.9190 $3,127 Step 2 $85,368 $7,114 $29.3159 $3,283 Step 3 $89,640 $7,470 $30.7830 $3,448 Step 4 $94,128 $7,844 $32.3242 $3,620 Step 5 $98,832 $8,236 $33.9396 $3,801 5020 Fire Marshall NE FM33 Step 1 $103,776 $8,648 $49.8923 $3,991 Step 2 $108,960 $9,080 $52.3846 $4,191 Step 3 $114,408 $9,534 $55.0038 $4,400 Step 4 $120,132 $10,011 $57.7558 $4,620 Step 5 $126,132 $10,511 $60.6404 $4,851 i 5060 Firefighter(P) NE F25 Step 1 $70,224 $5,852 $24.1154 $2,701 Step 2 $73,752 $6,146 $25.3269 $2,837 Step 3 $77,436 $6,453 $26.5920 $2,978 Step 4 $81,300 $6,775 $27.9190 $3,127 Step 5 $85,368 $7,114 $29.3159 $3,283 5045 Firefighter/Paramedic(P) NE F28 Step 1 $81,300 $6,775 $27.9190 $3,127 Step 2 $85,368 $7,114 $29.3159 $3,283 Step 3 $89,640 $7,470 $30.7830 $3,448 Step 4 $94,128 $7,844 $32.3242 $3,620 Step 5 $98,832 $8,236 $33.9396 $3,801 5035 Firefighter/Paramedic Coordinator(P) NE F29 Step 1 $85,368 $7,114 $29.3159 $3,283 Step 2 $89,640 $7,470 $30.7830 $3,448 Step 3 $94,128 $7,844 $32.3242 $3,620 Step 4 $98,832 $8,236 $33.9396 $3,801 Step 5 $103,776 $8,648 $35.6374 $3,991 GAS& ELECTRIC DEPARTMENT 8010 Director of Gas and Electric E E48 Min $215,736 $17,978 $103.7192 $8,298 Max $262,224 $21,852 $126.0692 $10,086 Business and . . 8710 Business and Account Supervisor E M31 Step 1 $94,128 $7,844 $45.2538 $3,620 Step 2 $98,832 $8,236 $47.5154 $3,801 Step 3 $103,776 $8,648 $49.8923 $3,991 City of Vernon 7 of 19 Classification and Compensation Plan Effective March 17, 2015 PAY Occupational Job Familiesand 4ob Classes •. i . • •• Add Stand-by Policy to FBSR Step 4 $108,960 $9,080 $52.3846 $4,191 Step 5 $114,408 $9,534 $55.0038 $4,400 Compliance • • 8615 Utilities Compliance Analyst NE G27 Step 1 $77,436 $6,453 $37.2288 $2,978 Step 2 $81,300 $6,775 $39.0865 $3,127 Step 3 $85,368 $7,114 $41.0423 $3,283 Step 4 $89,640 $7,470 $43.0962 $3,448 Step 5 $94,128 $7,844 $45.2538 $3,620 8610 Utilities Compliance Manager E M35 Step 1 $114,408 $9,534 $55.0038 $4,400 Step 2 $120,132 $10,011 $57.7558 $4,620 Step 3 $126,132 $10,511 $60.6404 $4,851 Step 4 $132,444 $11,037 $63.6750 $5,094 Step 5 $139,056 $11,588 $66.8538 $5,348 Customer Servig • • 8530 Utilities Customer Service Representative NE G17 Step 1 $47,544 $3,962 $22.8577 $1,829 Step 2 $49,908 $4,159 $23.9942 $1,920 Step 3 $52,416 $4,368 $25.2000 $2,016 Step 4 $55,032 $4,586 $26.4577 $2,117 Step 5 $57,780 $4,815 $27.7788 $2,222 8510 Utilities Customer Service Supervisor NE M25 Step 1 $70,224 $5,852 $33.7615 $2,701 Step 2 $73,752 $6,146 $35.4577 $2,837 Step 3 $77,436 $6,453 $37.2288 $2,978 Step 4 $81,300 $6,775 $39.0865 $3,127 Step 5 $85,368 $7,114 $41.0423 $3,283 Electric Operations Gr• • 8040 Electric Operations Supervisor E M35 Step 1 $114,408 $9,534 $55.0038 $4,400 Step 2 $120,132 $10,011 $57.7558 $4,620 Step 3 $126,132 $10,511 $60.6404 $4,851 Step 4 $132,444 $11,037 $63.6750 $5,094 Step 5 $139,056 $11,588 $66.8538 $5,348 8035 Electric Operator NE 130 Step 1 $89,640 $7,470 $43.0962 $3,448 Step 2 $94,128 $7,844 $45.2538 $3,620 Step 3 $98,832 $8,236 $47.5154 $3,801 Step 4 $103,776 $8,648 $49.8923 $3,991 Step 5 $108,960 $9,080 $52.3846 $4,191 City of Vernon 8 of 19 Classification and Compensation Plan Effective March 17, 2015 ew Class PAY 777 . . . . . . o .. 1'1 1 "Add Stand-by Policy to FBSR 8050 Metering Technician NE 129 Step 1 $85,368 $7,114 $41.0423 $3,283 Step 2 $89,640 $7,470 $43.0962 $3,448 Step 3 $94,128 $7,844 $45.2538 $3,620 Step 4 $98,832 $8,236 $47.5154 $3,801 Step 5 $103,776 $8,648 $49.8923 $3,991 8045 Power Plant Operator NE 128 Step 1 $81,300 $6,775 $39.0865 $3,127 Step 2 $85,368 $7,114 $41.0423 $3,283 Step 3 $89,640 $7,470 $43.0962 $3,448 Step 4 $94,128 $7,844 $45.2538 $3,620 Step 5 $98,832 $8,236 $47.5154 $3,801 8055 Substation Technician NE 129 Step 1 $85,368 $7,114 $41.0423 $3,283 Step 2 $89,640 $7,470 $43.0962 $3,448 Step 3 $94,128 $7,844 $45.2538 $3,620 Step 4 $98,832 $8,236 $47.5154 $3,801 Step 5 $103,776 $8,648 $49.8923 $3,991 8030 Utilities Dispatcher NE 133 Step 1 $103,776 $8,648 $49,8923 $3,991 Step 2 $108,960 $9,080 $52.3846 $4,191 Step 3 $114,408 $9,534 $55.0038 $4,400 Step 4 $120,132 $10,011 $57.7558 $4,620 Step 5 $126,132 $10,511 $60.6404 $4,851 8025 Utilities Dispatcher, Senior NE 134 Step 1 $108,960 $9,080 $52.3846 $4,191 Step 2 $114,408 $9,534 $55.0038 $4,400 Step 3 $120,132 $10,011 $57.7558 $4,620 Step 4 $126,132 $10,511 $60.6404 $4,851 Step 5 $132,444 $11,037 $63.6750 $5,094 8015 Utilities Operations Manager E M38 Step 1 $132,444 $11,037 $63.6750 $5,094 Step 2 $139,056 $11,588 $66.8538 $5,348 Step 3 $146,016 $12,168 $70.2000 $5,616 Step 4 $153,312 $12,776 $73.7077 $5,897 Step 5 $160,980 $13,415 $77.3942 $6,192 GroupEngineering . 8130 Associate Electrical Engineer NE 129 Step 1 $85,368 $7,114 $41.0423 $3,283 Step 2 $89,640 $7,470 $43.0962 $3,448 Step 3 $94,128 $7,844 $45.2538 $3,620 Step 4 $98,832 $8,236 $47.5154 $3,801 Step 5 $103,776 $8,648 $49.8923 $3,991 City of Vernon 9 of 19 { Classification and Compensation Plan Effective March 17, 2015 Ciass • .. . . Classes FLS PAY • • . ,,,] • Period Add Stand-by Policy to FBSR 8140 Computer Aided Drafting Technician NE G20 Step 1 $55,032 $4,586 $26.4577 $2,117 Step 2 $57,780 $4,815 $27.7788 $2,222 Step 3 $60,672 $5,056 $29.1692 $2,334 Step 4 $63,696 $5,308 $30.6231 $2,450 Step 5 $66,888 $5,574 $32.1577 $2,573 Y1 $70,860 $5,905 $34.0673 $2,725 8125 Electrical Engineer NE 131 Step 1 $94,128 $7,844 $45.2538 $3,620 Step 2 $98,832 $8,236 $47.5154 $3,801 Step 3 $103,776 $8,648 $49.8923 $3,991 Step 4 $108,960 $9,080 $52.3846 $4,191 Step 5 $114,408 $9,534 $55.0038 $4,400 8115 Supervising Electrical Engineer NE M33 Step 1 $103,776 $8,648 $49.8923 $3,991 Step 2 $108,960 $9,080 $52.3846 $4,191 Step 3 $114,408 $9,534 $55.0038 $4,400 Step 4 $120,132 $10,011 $57.7558 $4;620 j Step 5 $126,132 $10,511 $60.6404 $4;851 8110 Utilities Engineering Manager E M40 Step 1 $146,016 $12,168 $70.2000 $5,616 Step 2 $153,312 $12,776 $73.7077 $5,897 Step 3 $160,980 $13,415 $77.3942 $6,192 Step 4 $169,032 $14,086 $81.2654 $6,501 Step 5 $177,492 $14,791 $85.3327 $6,827 Gas Grgyp j 8215 Gas Systems Specialist NE 130 Step 1 $89,640 $7,470 $43.0962 $3,448 Step 2 $94,128 $7,844 $45.2538 $3,620 Step 3 $98,832 $8,236 $47.5154 $3,801 Step 4 $103,776 $8,648 $49.8923 $3,991 Step 5 $108,960 $9,080 $52.3846 $4,191 YC1 $109,656 $9,138 $52.7192 $4,218 8210 Gas Systems Superintendent E M34 Step 1 $108,960 $9,080 $52.3846 $4,191 Step 2 $114,408 $9,534 $55.0038 $4,400 Step 3 $120,132 $10,011 $57.7558 $4,620 Step 4 $126,132 $10,511 $60.6404 $4,851 Step 5 $132,444 $11,037 $63.6750 $5,094 8220 Gas Systems Technician NE 126 Step 1 $73,752 $6,146 $35.4577 $2,837 i Step 2 $77,436 $6,453 $37.2288 $2,978 Step 3 $81,300 $6,775 $39.0865 $3,127 Step 4 $85,368 $7,114 $41.0423 $3,283 City of Vernon 10 of 19 Y Classification and Compensation Plan Effective March 17, 2015 NeT 'Class PAY Code Occupat I ional Job'Famliliesand Job Classes FLsd P y GRADEj Annual Monthly. Hourly a Period Add Stand-by Policy to FBSR Step 5 $89,640 $7,470 $43.0962 $3,448 Resource 8435 Assistant Resource Scheduler NE 128 Step 1 $81,300 $6,775 $39.0865 $3,127 Step 2 $85,368 $7,114 $41.0423 $3,283 Step 3 $89,640 $7,470 $43.0962 $3,448 Step 4 $94,128 $7,844 $45.2538 $3,620 Step 5 $98,832 $8,236 $47.5154 $3,801 8430 Associate Resource Scheduler NE 130 Step 1 $89,640 $7,470 $43.0962 $3,448 Step 2 $94,128 $7,844 $45.2538 $3,620 Step 3 $98,832 $8,236 $47.5154 $3,801 Step 4 $103,776 $8,648 $49.8923 $3,991 Step 5 $108,960 $9,080 $52.3846 $4,191 8410 Electric Resources Planning & Dev. Mngr E M41 Step 1 $153,312 $12,776 $73.7077 $5,897 Step 2 $160,980 $13,415 $77.3942 $6,192 Step 3 $169,032 $14,086 $81.2654 $6,501 Step 4 $177,492 $14,791 $85.3327 $6,827 Step 5 $186,360 $15,530 $89,5962 $7,168 8425 Electric Service Planner NE G26 Step 1 $73,752 $6,146 $35.4577 $2,837 Step 2 $77,436 $6,453 $37.2288 $2,978 Step 3 $81,300 $6,775 $39.0865 $3,127 Step 4 $85,368 $7,114 $41.0423 $3,283 Step 5 $89,640 $7,470 $43.0962 $3,448 8415 Resource Planner NE 135 Step 1 $114,408 $9,534 $55.0038 $4,400 Step 2 $120,132 $10,011 $57.7558 $4,620 Step 3 $126,132 $10,511 $60.6404 $4,851 Step 4 $132,444 $11,037 $63.6750 $5,094 i Step 5 $139,056 $11,588 $66.8538 $5,348 8420 Resource Scheduler NE 132 Step 1 $98,832 $8,236 $47.5154 $3,801 Step 2 $103,776 $8,648 $49.8923 $3,991 Step 3 $108,960 $9,080 $52.3846 $4,191 Step 4 $114,408 $9,534 $55.0038 $4,400 Step 5 $120,132 $10,011 $57.7558 $4,620 Telecommunica!!gqLgjqqp 8315 Telecommunications Specialist NE 5320 j Step 1 $81,192 $6,766 $39.0346 $3,123 Step 2 $76,956 $6,413 $36.9981 $2,960 Step 3 $72,948 $6,079 $35.0712 $2,806 i City of Vernon 11 of 19 a Classification and Compensation Plan Effective March 17, 2015 New Class 'PAY Occupational Job Families and Job Classes FLSA •. .D . • •• *Add Stand-by Policy to FBSR Step 4 $69,144 $5,762 $33.2423 $2,659 Step 5 $65,544 $5,462 $31.5115 $2,521 Step 6 $62,124 $5,177 $29.8673 $2,389 Step 7 $58,884 $4,907 $28.3096 $2,265 Step 8 $55,812 $4,651 $26.8327 $2,147 8310 Telecommunications Systems Engineer NE 5330 Step 1 $109,656 $9,138 $52.7192 $4,218 Step 2 $103,944 $8,662 $49.9731 $3,998 Step 3 $98,520 $8,210 $47.3654 $3,789 Step 4 $93,384 $7,782 $44.8962 $3,592 Step 5 $88,512 $7,376 $42.5538 $3,404 Step 6 $83,892 $6,991 $40.3327 $3,227 Step 7 $79,524 $6,627 $38.2327 $3,059 Step 8 $75,384 $6,282 $36.2423 $2,899 2015 Deputy Dir. of Health &Environmental Control E M35 Step 1 $114,408 $9,534 $55.0038 $4,400 Step 2 $120,132 $10,011 $57.7558 $4,620 Step 3 $126,132 $10,511 $60.6404 $4,851 Step 4 $132,444 $11,037 $63.6750 $5,094 Step 5 $139,056 $11,588 $66.8538 $5,348 2010 Director of Health and Environmental Control E E43 Min $169,032 $14,086 $81.2654 $6,501 Max $205,452 $17,121 $98.7750 $7,902 2030 Environmental Specialist NE G24 Step 1 $66,888 $5,574 $32.1577 $2,573 Step 2 $70,224 $5,852 $33.7615 $2,701 Step 3 $73,752 $6,146 $35.4577 $2,837 Step 4 $77,436 $6,453 $37.2288 $2,978 Step 5 $81,300 $6,775 $39.0865 $3,127 2025 Environmental Specialist, Senior NE G28 Step 1 $81,300 $6,775 $39.0865 $3,127 Step 2 $85,368 $7,114 $41.0423 $3,283 Step 3 $89,640 $7,470 $43.0962 $3,448 Step 4 $94,128 $7,844 $45.2538 $3,620 Step 5 $98,832 $8,236 $47.5154 $3,801 Grandfathered-Hired before July 1, 2014 G1 $95,916 $7,993 $46.1135 $3,689 Grandfathered-Hired before July 1, 2014 G2 $101,196 $8,433 $48.6519 $3,892 Grandfathered-Hired before July 1, 2014 G3 $106,764 $8,897 $51.3288 $4,106 Grandfathered-Hired before July 1, 2014 G4 $112,632 $9,386 $54.1500 $4,332 HUMAN • GROUP 1410 Director of Human Resources E E40 Min $146,016 $12,168 $70.2000 $5,616.00 Max $177,492 $14,791 $85.3327 $6,826.62 City of Vernon 12 of 19 Y Classification and Compensation Plan Effective March 17, 2015 Add Stand-by Policy to FBSR Y1 $196,000 $16,333.34 $94.2308 $7,538.46 1420 Human Resources Analyst NE C26 Step 1 $73,752 $6,146 $35.4577 $2,836.62 Step 2 $77,436 $6,453 $37.2288 $2,978.31 Step 3 $81,300 $6,775 $39.0865 $3,126.92 Step 4 $85,368 $7,114 $41.0423 $3,283.38 Step 5 $89,640 $7,470 $43.0962 $3,447.69 1415 Human Resources Analyst, Senior E M32 Step 1 $98,832 $8,236 $47.5154 $3,801.23 Step 2 $103,776 $8,648 $49.8923 $3,991.38 Step 3 $108,960 $9,080 $52.3846 $4,190.77 Step 4 $114,408 $9,534 $55.0038 $4,400.31 Step 5 $120,132 $10,011 $57.7558 $4,620.46 1425 Human Resources Assistant NE C17 Step 1 $47,544 $3,962 $22.8577 $1,828.62 Step 2 $49,908 $4,159 $23.9942 $1,919.54 Step 3 $52,416 $4,368 $25.2000 $2,016.00 Step 4 $55,032 $4,586 $26.4577 $2,116.62 Step 5 $57,780 $4,815 $27.7788 $2,222.31 iPOLICE GROUP 4035 Police Cadet NE 3180 Step 1 $37,560 $3,130 $18.0577 $1,445 Step 2 $35,604 $2,967 $17.1173 $1,369 Step 3 $33,756 $2,813 $16.2288 $1,298 Step 4 $31,992 $2,666 $15.3808 $1,230 Step 5 $30,324 $2,527 $14.5788 $1,166 Step 6 $28,740 $2,395 $13.8173 $1,105 Step 7 $27,252 $2,271 $13.1019 $1,048 Step 8 $25,824 $2,152 $12.4154 $993 4015 Police Captain E PM39 Step 1 $139,056 $11,588 $66.8538 $5,348 Step 2 $146,016 $12,168 $70.2000 $5,616 Step 3 $153,312 $12,776 $73.7077 $5,897 Step 4 $160,980 $13,415 $77.3942 $6,192 Step 5 $169,032 $14,086 $81.2654 $6,501 4010 Police Chief E 46 Min $195,672 $16,306 $94.0731 $7,526 Max $237,840 $19,820 $114.3462 $9,148 4020 Police Lieutenant NE PM36 Step 1 $120,132 $10,011 $57.7558 $4,620 Step 2 $126,132 $10,511 $60.6404 $4,851 Step 3 $132,444 $11,037 $63.6750 $5,094 Step 4 $139,056 $11,588 $66.8538 $5,348 i l City of Vernon 13 of 19 Classification and Compensation Plan Effective March 17, 2015 New Class • . . . . PAY . . . .. *Add Stand-by Policy to FBSR Step 5 $146,016 $12,168 $70.2000 $5,616 4030 Police Officer NE P025 Step 1 $70,224 $5,852 $33.7615 $2,701 Step 2 $73,752 $6,146 $35.4577 $2,837 Step 3 $77,436 $6,453 $37.2288 $2,978 Step 4 $81,300 $6,775 $39.0865 $3,127 Step 5 $85,368 $7,114 $41.0423 $3,283 Y1 $83,784 $6,982 $40.2808 $3,222 Y2 $88,404 $7,367 $42.5019 $3,400 Y3 $93,252 $7,771 $44.8327 $3,587 4025 Police Sergeant NE P030 Step 1 $89,640 $7,470 $43.0962 $3,448 Step 2 $94,128 $7,844 $45.2538 $3,620 Step 3 $98,832 $8,236 $47.5154 $3,801 Step 4 $103,776 $8,648 $49.8923 $3,991 Step 5 $108,960 $9,080 $52.3846 $4,191 Y1 $102,012 $8,501 $49.0442 $3,924 Y2 $107,616 $8,968 $51.7385 $4,139 j Y3 $113,544 $9,462 $54.5885 $4,367 Police Suppqy group 4125 Civilian Court Officer NE G17 Step 1 $47,544 $3,962 $22.8577 $1,829 Step 2 $49,908 $4,159 $23.9942 $1,920 Step 3 $52,416 $4,368 $25.2000 $2,016 Step 4 $55,032 $4,586 $26.4577 $2,117 Step 5 $57,780 $4,815 $27.7788 $2,222 4130 Police Dispatcher NE G18 Step 1 $49,908 $4,159 $23.9942 $1,920 Step 2 $52,416 $4,368 $25.2000 $2,016 Step 3 $55,032 $4,586 $26.4577 $2,117 Step 4 $57,780 $4,815 $27.7788 $2,222 Step 5 $60,672 $5,056 $29.1692 $2,334 4115 Police Dispatcher, Lead NE G20 Step 1 $55,032 $4,586 $26.4577 $2,117 Step 2 $57,780 $4,815 $27.7788 $2,222 Step 3 $60,672 $5,056 $29.1692 $2,334 Step 4 $51,516 $4,293 $24.7673 $1,981 Step 5 $66,888 $5,574 $32.1577 $2,573 I 4110 Police Records Manager NE M27 Step 1 $77,436 $6,453 $37.2288 $2,978 Step 2 $81,300 $6,775 $39.0865 $3,127 I Step 3 $85,368 $7,114 $41.0423 $3,283 Step 4 $89,640 $7,470 $43.0962 $3,448 Step 5 $94,128 $7,844 $45.2538 $3,620 City of Vernon 14 of 19 Classification and Compensation Plan Effective March 17, 2015 Class Occupational . . . . Classes FLSA PAY .. GRADE] .. Fdd Stand-by Policy to FBSR 7 4135 Police Records Technician NE G14 Step 1 $41,076 $3,423 $19.7481 $1,580 Step 2 $43,116 $3,593 $20.7288 $1,658 Step 3 $45,276 $3,773 $21.7673 $1,741 Step 4 $47,544 $3,962 $22.8577 $1,829 Step 5 $49,908 $4,159 $23.9942 $1,920 Y1 $51,540 $4,295 $24.7788 $1,982 4120 Police Records Technician, Lead NE G16 Step 1 $45,276 $3,773 $21.7673 $1,741 Step 2 $47,544 $3,962 $22.8577 $1,829 Step 3 $49,908 $4,159 $23.9942 $1,920 Step 4 $52,416 $4,368 $25.2000 $2,016 Step 5 $55,032 $4,586 $26.4577 $2,117 • ' � ' '• 7015 Deputy Director of PW, Water and Dev. Sery E M38 Step 1 $132,444 $11,037 $63.6750 $5,094 Step 2 $139,056 $11,588 $66.8538 $5,348 Step 3 $146,016 $12,168 $70.2000 $5,616 Step 4 $153,312 $12,776 $73.7077 $5,897 Step 5 $160,980 $13,415 $77.3942 $6,192 7010 Director of PW, Water and Development Sery E E46 Min $195,672 $16,306 $94.0731 $7,526 Max $237,840 $19,820 $114.3462 $9,148 Building and Planning Group 7215 Building Inspector, Senior NE G27 Step 1 $77,436 $6,453 $37.2288 $2,978 Step 2 $81,300 $6,775 $39.0865 $3,127 Step 3 $85,368 $7,114 $41.0423 $3,283 Step 4 $89,640 $7,470 $43.0962 $3,448 Step 5 $94,128 $7,844 $45.2538 $3,620 Y1 $96,612 $8,051 $46.4481 $3,716 7225 Electrical Inspector NE G25 Step 1 $70,224 $5,852 $33.7615 $2,701 Step 2 $73,752 $6,146 $35.4577 $2,837 Step 3 $77,436 $6,453 $37.2288 $2,978 Step 4 $81,300 $6,775 $39.0865 $3,127 Step 5 $85,368 $7,114 $41.0423 $3,283 7250 Permit Technician NE G17 Step 1 $47,544 $3,962 $22.8577 $1,829 Step 2 $49,908 $4,159 $23.9942 $1,920 Step 3 $52,416 $4,368 $25.2000 $2,016 Step 4 $55,032 $4,586 $26.4577 $2,117 Step 5 $57,780 $4,815 $27.7788 $2,222 City of Vernon 15 of 19 4 Classification and Compensation Plan Effective March 17, 2015 ,'Class PAY • • . . • Classes FLSA Code, •nthly Hourly Pay Period "Add Stand-by Policy to FBSR 7220 Assistant Planner NE G22 Step 1 $60,672 $5,056 $29.1692 $2,334 Step 2 $63,696 $5,308 $30.6231 $2,450 Step 3 $66,888 $5,574 $32.1577 $2,573 Step 4 $70,224 $5,852 $33.7615 $2,701 Step 5 $73,752 $6,146 $35.4577 $2,837 7235 Plumbing and Mechanical Inspector NE G25 Step 1 $70,224 $5,852 $33.7615 $2,701 Step 2 $73,752 $6,146 $35.4577 $2,837 Step 3 $77,436 $6,453 $37.2288 $2,978 Step 4 $81,300 $6,775 $39.0865 $3,127 Step 5 $85,368 $7,114 $41.0423 $3,283 Engineering •up(Public Wgrks 7140 Assistant Engineer NE G24 Step 1 $66,888 $5,574 $32.1577 $2,573 Step 2 $70,224 $5,852 $33.7615 $2,701 Step 3 $73,752 $6,146 $35.4577 $2,837 Step 4 $77,436 $6,453 $37.2288 $2,978 Step 5 $81,300 $6,775 $39.0865 $3,127 7135 Associate Engineer NE G28 Step 1 $81,300 $6,775 $39.0865 $3,127 Step 2 $85,368 $7,114 $41.0423 $3,283 Step 3 $89,640 $7,470 $43.0962 $3,448 Step 4 $94,128 $7,844 $45.2538 $3,620 Step 5 $98,832 $8,236 $47.5154 $3,801 7118 Civil Engineer NE M32 Step 1 $98,832 $8,236 $47.5154 $3,801 Step 2 $103,776 $8,648 $49.8923 $3,991 Step 3 $108,960 $9,080 $52.3846 $4,191 Step 4 $114,408 $9,534 $55.0038 $4,400 Step 5 $120,132 $10,011 $57.7558 $4,620 7145 Engineering Aide NE G21 Step 1 $57,780 $4,815 $27.7788 $2,222 Step 2 $60,672 $5,056 $29.1692 $2,334 Step 3 $63,696 $5,308 $30.6231 $2,450 Step 4 $66,888 $5,574 $32.1577 $2,573 Step 5 $70,224 $5,852 $33.7615 $2,701 7115 Principal Civil Engineer E M36 Step 1 $120,132 $10,011 $57.7558 $4,620 Step 2 $126,132 $10,511 $60.6404 $4,851 Step 3 $132,444 $11,037 $63.6750 $5,094 Step 4 $139,056 $11,588 $66.8538 $5,348 Step 5 $146,016 $12,168 $70.2000 $5,616 City of Vernon 16 of 19 Classification and Compensation Plan Effective March 17, 2015 New Class PAY, Occupational Job Families and Job Classes FLSA Code GRADE Annual Monthly • .• *Add Stand-by Policy to FBSR 7120 Project Engineer NE G30 Step 1 $89,640 $7,470 $43.0962 $3,448 Step 2 $94,128 $7,844 $45.2538 $3,620 Step 3 $98,832 $8,236 $47,5154 $3,801 Step 4 $103,776 $8,648 $49.8923 $3,991 Step 5 $108,960 $9,080 $52.3846 $4,191 7125 Stormwater and Special Projects Analyst NE G27 Step 1 $77,436 $6,453 $37.2288 $2,978 Step 2 $81,300 $6,775 $39.0865 $3,127 Step 3 $85,368 $7,114 $41.0423 $3,283 Step 4 $89,640 $7,470 $43.0962 $3,448 Step 5 $94,128 $7,844 $45.2538 $3,620 Facilities Maintenangg • • 7720 Facilities Maintenance Worker NE G16 Step 1 $45,276 $3,773 $21.7673 $1,741 Step 2 $47,544 $3,962 $22.8577 $1,829 Step 3 $49,908 $4,159 $23.9942 $1,920 Step $52,416 $4,368 $25.2000 $2,016 Step 5 $55,032 $4,586 $26.4577 $2,117 7735 Facilities Maintenance Worker, Lead NE G22 Step 1 $60,672 $5,056 $29.1692 $2,334 Step 2 $63,696 $5,308 $30.6231 $2,450 Step 3 $66,888 $5,574 $32.1577 $2,573 Step 4 $70,224 $5,852 $33.7615 $2,701 Step 5 $73,752 $6,146 $35.4577 $2,837 YC1 $74,808 $6,234 $35.9654 $2,877 j 7730 Facilities Maintenance Worker, Senior NE G18 Step 1 $49,908 $4,159 $23.9942 $1,920 Step 2 $52,416 $4,368 $25.2000 $2,016 Step 3 $55,032 $4,586 $26.4577 $2,117 Step 4 $57,780 $4,815 $27.7788 $2,222 Step 5 $60,672 $5,056 $29.1692 $2,334 ' Garage Grg.Up 7530 Mechanic NE G19 Step 1 $52,416 $4,368 $25.2000 $2,016 Step 2 $55,032 $4,586 $26.4577 $2,117 Step 3 $57,780 $4,815 $27.7788 $2,222 Step 4 $60,672 $5,056 $29.1692 $2,334 Step 5 $63,696 $5,308 $30.6231 $2,450 7520 Mechanic, Lead NE G23 � Step 1 $63,696 $5,308 $30.6231 $2,450 Step 2 $66,888 $5,574 $32.1577 $2,573 Step 3 $70,224 $5,852 $33.7615 $2,701 Step 4 $73,752 $6,146 $35.4577 $2,837 K City of Vernon 17 of 19 y Classification and Compensation Plan �g r Effective March 17, 2015 PAY class Occupational . . Families andjob Classes FLSA ,Code ■ • • .• FAdd Stand-by Policy to FBSR Step 5 $77,436 $6,453 $37.2288 $2,978 7525 Mechanic, Senior NE G21 Step 1 $57,780 $4,815 $27.7788 $2,222 Step 2 $60,672 $5,056 $29.1692 $2,334 Step 3 $63,696 $5,308 $30.6231 $2,450 Step 4 $66,888 $5,574 $32.1577 $2,573 Step 5 $70,224 $5,852 $33.7615 $2,701 Meter Readi!lg Group 7830 Meter Reader NE G18 Step 1 $49,908 $4,159 $23.9942 $1,920 Step 2 $52,416 $4,368 $25.2000 $2,016 Step 3 $55,032 $4,586 $26.4577 $2,117 Step 4 $57,780 $4,815 $27.7788 $2,222 Step 5 $60,672 $5,056 $29.1692 $2,334 7820 Meter Reader, Lead NE G20 Step 1 $55,032 $4,586 $26.4577 $2,117 Step 2 $57,780 $4,815 $27.7788 $2,222 Step 3 $60,672 $5,056 $29.1692 $2,334 Step 4 $63,696 $5,308 $30.6231 $2,450 Step 5 $66,888 $5,574 $32.1577 $2,573 Street • • 7430 Street Maintenance Worker NE G15 Step 1 $43,116 $3,593 $20.7288 $1,658 Step 2 $45,276 $3,773 $21.7673 $1,741 Step 3 $47,544 $3,962 $22.8577 $1,829 Step 4 $49,908 $4,159 $23.9942 $1,920 Step 5 $52,416 $4,368 $25.2000 $2,016 7425 Street Maintenance Worker, Senior NE G18 Step 1 $49,908 $4,159 $23.9942 $1,920 Step 2 $52,416 $4,368 $25.2000 $2,016 Step 3 $55,032 $4,586 $26.4577 $2,117 Step 4 $57,780 $4,815 $27.7788 $2,222 Step 5 $60,672 $5,056 $29.1692 $2,334 Warehouse Group 7630 Warehouse Worker NE G16 Step 1 $45,276 $3,773 $21.7673 $1,741 Step 2 $47,544 $3,962 $22.8577 $1,829 Step 3 $49,908 $4,159 $23.9942 $1,920 Step 4 $52,416 $4,368 $25.2000 $2,016 Step 5 $55,032 $4,586 $26.4577 $2,117 7620 Warehouse Worker, Lead NE G21 Step 1 $57,780 $4,815 $27.7788 $2,222 Step 2 $60,672 $5,056 $29.1692 $2,334 City of Vernon 18 of 19 Classification and Compensation Plan Effective March 17, 2015 New Class PAY • . . • . . Classes FLSA.• o .. `Add Stand-by Policy to FBSR Step 3 $63,696 $5,308 $30.6231 $2,450 Step 4 $66,888 $5,574 $32.1577 $2,573 Step 5 $70,224 $5,852 $33.7615 $2,701 Y1 $73,704 $6,142 $35.4346 $2,835 7625 Warehouse Worker, Senior NE G18 Step 1 $49,908 $4,159 $23.9942 $1,920 Step 2 $52,416 $4,368 $25.2000 $2,016 Step 3 $55,032 $4,586 $26.4577 $2,117 Step 4 $57,780 $4,815 $27.7788 $2,222 Step 5 $60,672 $5,056 $29.1692 $2,334 Public Works and Water Operations GLQu• 7330 Public Works Foreman E M26 Step 1 $73,752 $6,146 $35.4577 $2,837 Step 2 $77,436 $6,453 $37.2288 $2,978 Step 3 $81,300 $6,775 $39.0865 $3,127 Step 4 $85,368 $7,114 $41.0423 $3,283 Step 5 $89,640 $7,470 $43.0962 $3,448 7320 Public Works and Water Foreman E M28 Step 1 $81,300 $6,775 $39.0865 $3,127 Step 2 $85,368 $7,114 $41.0423 $3,283 Step 3 $89,640 $7,470 $43.0962 $3,448 Step 4 $94,128 $7,844 $45.2538 $3,620 Step 5 $98,832 $8,236 $47.5154 $3,801 7310 Public Works and Water Superintendent E M33 Step 1 $103,776 $8,648 $49.8923 $3,991 Step 2 $108,960 $9,080 $52.3846 $4,191 Step 3 $114,408 $9,534 $55.0038 $4,400 Step 4 $120,132 $10,011 $57.7558 $4,620 Step 5 $126,132 $10,511 $60.6404 $4,851 7130 Public Works Project Coordinator NE G29 Step 1 $85,368 $7,114 $41.0423 $3,283 Step 2 $89,640 $7,470 $43.0962 $3,448 Step 3 $94,128 $7,844 $45.2538 $3,620 Step 4 $98,832 $8,236 $47.5154 $3,801 Step 5 $103,776 $8,648 $49.8923 $3,991 7132 Public Works Water Project Coordinator NE G29 Step 1 $85,368 $7,114 $41.0423 $3,283 Step 2 $89,640 $7,470 $43.0962 $3,448 Step 3 $94,128 $7,844 $45.2538 $3,620 Step 4 $98,832 $8,236 $47.5154 $3,801 Step 5 $103,776 $8,648 $49,8923 $3,991 I City of Vernon 19 of 19 Classification and Compensation Plan Effective March 17, 2015 Class • .. . . . . PAY .. • o • . . Fd Stand-by Policy to FBSR 7325 Street and Water Crew Leader NE G24 Step 1 $66,888 $5,574 $32.1577 $2,573 Step 2 $70,224 $5,852 $33.7615 $2,701 Step 3 $73,752 $6,146 $35.4577 $2,837 Step 4 $77,436 $6,453 $37.2288 $2,978 Step 5 $81,300 $6,775 $39.0865 $3,127 Water . . 7930 Water Maintenance Worker NE G17 Step 1 $47,544 $3,962 $22.8577 $1,829 Step 2 $49,908 $4,159 $23.9942 $1,920 Step 3 $52,416 $4,368 $25.2000 $2,016 i Step 4 $55,032 $4,586 $26.4577 $2,117 Step 5 $57,780 $4,815 $27.7788 $2,222 7925 Water Maintenance Worker, Senior NE G22 Step 1 $60,672 $5,056 $29.1692 $2,334 Step 2 $63,696 $5,308 $30.6231 $2,450 Step 3 $66,888 $5,574 $32.1577 $2,573 Step 4 $70,224 $5,852 $33.7615 $2,701 Step 5 $73,752 $6,146 $35.4577 $2,837 I 1 RECEWED 1 MAR 12 215 E��SpF��CE "EtY N° CITY ADMINISTRATION L� STAFF REPORT IMol HUMAN RESOURCES DEPARTMENT DATE: March 17, 2015 TO: Honorable Mayor and City Council FROM: Teresa McAllister, Director of Human Resources JAII_� RE: ADOPTION OF CITY OF VERNON PERSONNEL POLICY AND PROCEDURE, DRESS CODE POLICY I-15, AND ADMINISTRATIVE MANUAL POLICIES, TAXATION ON CITY VEHICLES USED BY CITY EMPLOYEES 1.1, CITY OWNED VEHICLE AUTHORIZATION AND USE POLICY 1.2. Recommendation It is recommended that the City Council: 1. Find that approval of the proposed personnel and administrative policies and procedures in this staff report are exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2. Adopt the attached Personnel Policy and Procedure, Dress Code Policy I-15, and Administrative Manual policies, Taxation on City Vehicles Used by City Employees 1.1, City Owned Vehicle Authorization and Use Policy 1.2, and incorporate them into the Personnel Policies and Procedures Manual and the Citywide Administrative Manual. 3. Authorize the City Administrator and the Director of Human Resources to execute and distribute the above-referenced policies to all employees. Background The Human Resources Department is responsible for maintaining and managing the City's Personnel Policies and Procedures. Prior to 2013, a comprehensive review of the Personnel Policies and Procedures had not been conducted in over twenty (20) years. In line with the City's good governance reforms, the City commenced and is continuing its comprehensive review of its policies and procedures, including the incorporation of new policies and programs designed to benefit the City, its employees, and surrounding communities. To ensure a more efficient and effective method in maintaining and managing the City's personnel policies and procedures, the City Council on November 20, 2012, approved Resolution No. 2012-231 that incorporates all personnel policies into the Personnel Policies and Procedures Manual. The manual is designed to provide a uniform and consistent system for human resource administration throughout the City. In addition, the manual will provide employees with greater clarity with respect to personnel policies, and promote effective communication among managers, supervisors, and employees. As such, on February 17, 2015, City staff has presented the below policies and procedures to the City's labor organizations in order to meet in good faith on policies requiring a meet and confer process, and to receive employee comment regarding the adoption of such policies and procedures. Each group was asked to provide any comments by February 26, 2015. As of March 2, 2015, City staff received no recommended revisions from the employee labor organizations, and the following updated policies are hereby presented to the City Council for consideration and adoption into the Personnel Policies and Procedures Manual and the Citywide Administrative Manual: 1. Dress Code Policy I-15 (new) 2. Taxation on City Vehicles Used by City Employees 1.1, (new) 3. City Owned Vehicle Authorization and Use Policy 1.2 (new) Budget Impact• There is no budget impact. pF VET City of Vernon, California Human Resources Policies and Procedures Director of Human Resources tY 1N9�y� City Administrator Number:1-15 Effective Date: SUBJECT: DRESS CODE PURPOSE: It is the City's policy that work attire should complement an environment that reflects an efficient, orderly, and professionally operated organization. This policy is intended to define appropriate "business attire" during normal business operations and "casual business attire" on Thursdays. POLICY: Employees of the City of Vernon are required to dress appropriately for the jobs they are performing. This policy shall apply when employees are engaging in official City business or are otherwise representing the City. All City employees are expected to maintain high personal and professional standards. One of the most noticeable expressions of these standards is dress and appearance. All employees are representatives of the City and therefore dress and appearance should: 1. Present a professional or identifiable appearance for external and internal customers as well as the public. 2. Promote a positive working environment. 3. Limit distractions caused by inappropriate dress. 4. Ensure and promote safety while at work. 5. Dress in a manner that is normally accepted in comparable operations. Appropriate Attire 1. Neat and Well-Groomed — During working hours, employees should appear neat and professional at all times. Employees are expected to be suitably attired and well groomed, and ensure that their clothing is clean, ironed and not torn, ripped or stained. Number: 1-1 S Effective Date 2. Professional Attire — Employees should use common sense and good judgment in determining what to wear to work. Generally, if the employee is doubtful about some clothing, it is not appropriate. 3. Where uniforms are required, they must be worn during work hours. The uniforms should be neat and clean when the employee arrives for work. 4. Job Specific —This dress code policy is a general guideline, but employees should take into consideration any job specific safety concerns or requirements. Employees who regularly lift machinery or heavy materials should not wear dangling clothing or jewelry that may get caught in machinery and should wear comfortable, slip-resistant, safety shoes at all times. 5. Jewelry is acceptable except where it constitutes a health or safety hazard. 6. Good personal hygiene is required. 7. Attire and footwear must be appropriate for work setting, particularly if there is public contact. 8. Department heads have discretion to further expand on what is considered appropriate attire within their respective departments/divisions. Prohibited Attire Some attire is unacceptable for work at any time. The following list provides some examples, although it is not a complete list: 1. Any clothing, jewelry, or tattoos that contain an offensive word, message or slogan or picture directed at race, sexual orientation, gender, age, religion, disability, or is otherwise considered to be offensive or harassing in some way. 2. Cutoffs or shorts 3. Gym wear or beachwear 4. Clothing that reveals the employee's under garments 5. Spandex, Lycra or leggings 6. Tank tops, tube tops, halter-tops, or shirts with spaghetti straps. 7. Off the shoulder tops 8.. Lounge wear (i.e; pajama pants) 2 Number: 1-1 S Effective Date: 9. Sweatshirts or sweatpants 10.Miniskirts 11.Flip-flops 12.Any clothing that reveals the employee's stomach, full back, cleavage, or chest, or otherwise revealing attire. 13. If logos are on clothing, these logos should not promote contractors or vendors that may conduct business with the City. The City recognizes the growing popularity of casual business attire and the positive effects of this shift to boost employee morale, improve quality, encourage more open communication and increased productivity, whereby creating a more comfortable work environment. Therefore, casual business attire will be permitted on Thursdays. Jeans shall be considered appropriate casual business attire, provided that the jeans are in good condition (i.e., clean, have no holes, no bleaching designs, and no frayed ends. The City reserves the right to continue, extend, revise, or revoke this policy at its discretion. Exceptions to this require the prior approval of the Department Head and the City Administrator. On those occasions, employees are still expected to present a neat appearance and are not permitted to wear items inconsistent with this policy. Special Accommodations It is the intent of this policy to comply with all applicable state, local and federal laws prohibiting discrimination on the basis of color, race, religion, sex, or national origin. The City will make every effort to reasonably accommodate employees with a disability or with religious beliefs that may make it difficult for said employees to comply fully with the dress code policy. Employees should contact their Department Head to request such a reasonable accommodation. Department Heads and the Human Resources Department will work with the employee to develop a reasonable accommodation to meet the employee's specific needs while complying to the greatest extent possible with the general policy of the City of Vernon. Disciplinary Action Department Heads and managers are responsible for enforcing the dress code in their areas of responsibility. This includes documenting incidents related to violations, monitoring situations to spot abuses, taking appropriate and timely action, and counseling employees who are inappropriately dressed. Counseling shall be conducted in a discreet and private manner. If an employee's clothing fails to meet policy 3 Number: 1-15 Effective Date standards it will be considered as reporting not ready to work, and the employee may be sent home. Employees who are sent home to change their attire must utilize their own accrued leave time, or time off without pay. Subsequent violations of this policy may lead to progressive discipline, up to and including termination. Requests for advice and assistance in administering or interpreting this policy should be directed to the Human Resources Department. PROCEDURE: Responsibility Action Human Resources 1. Employees shall receive the dress code policy upon commencement of employment and/or through initial email distribution and by posting it on the City of Vernon Human Resources web page. Employees 2. Responsible for adhering to this policy. Department Heads and Managers 3. Enforce the dress code policy in their areas of responsibility. If questionable attire is worn, the respective Department Head or department supervisor/manager will hold a personal, private discussion with the employee to advise and counsel the employee regarding the inappropriateness of the attire. If an obvious policy violation occurs, the Department Head will hold a private discussion with the employee and ask the employee to go home and change his/her attire immediately as appropriate. 4 u ADMINISTRATIVE POLICY MANUAL TAXATION ON CITY Section 1.1 —Miscellaneous VEHICLES USED BY CITY �- `� `f EMPLOYEES Approval: City Administrator Effective Date: Responsible Department: Finance Dept. PURPOSE OF THE POLICY: The purpose of this policy is to implement regulations and create administrative procedures for the Finance Department as set forth by the Internal Revenue Service (IRS) regarding the tax reporting required for government-owned vehicles provided to employees. According to the IRS, personal use of a government-owned vehicle is generally a taxable fringe benefit and is considered to be a form of pay. Accordingly, the fair market value of such benefit must be included in the employee's wages unless specifically excluded pursuant to IRS regulations. LIMITATIONS OF THE POLICY: This policy shall apply to City employees that have been duly authorized and approved by the City Administrator or designee to use a City-owned vehicle for official City business. This policy does not establish the rules and procedures that govern the assignment, use and reporting requirements of City vehicles including take-home vehicles. Please refer to Administrative Policy Section 1.2 — City Vehicle Authorization and Use for such rules and procedures. This policy is subject to change based on any changes made by the IRS. The City will adhere to current applicable IRS rules and regulations regarding government-owned vehicles provided to employees. DEFINITIONS: Take-home vehicle—Any vehicle that is owned, leased, rented or otherwise under the care, custody or control of the City and is taken from the City premises after normal working hours to remain in "home storage" overnight for use of a City employee or authorized representative for a bona fide City purpose. Bona-fide City purpose —A bona fide City purpose is conducting official City business only. Bona fide City purpose does not include personal use or assignment of a take home vehicle as a benefit or as compensation. Personal use — Includes the value of commuting to and from work in a government-owned vehicle, even if the vehicle is taken home for the convenience of the employer. The personal use of a City-owned vehicle is a taxable fringe benefit and the value of such fringe benefit must be included in wages and is subject to income, social security, and Medicare tax withholding. Personal use may be excluded as a de minimis benefit (infrequent and of little value). Employee — An employee is an elected official, or an employee as defined by the IRS requirements. Fringe benefit—According to the IRS, a fringe benefit is a form of pay for the performance of services. For example, the City provides an employee with a fringe benefit when the employee is allowed to use a City vehicle to commute to and from work. Any fringe benefit that is provided by the City is taxable and must be included in the employee's pay unless the law specifically excludes it. 1 Taxation on City Vehicles used by City Employees—Section 1.1 Qualified non-personal use vehicles (Exempt vehicles) —According to IRS regulations and guidelines and for the purposes of tax calculation only, certain vehicles and equipment, particularly emergency and utility service vehicles, designated by IRS regulations are exempt for the purpose of increased tax liability. A qualified non-personal use vehicle is any vehicle the employee is not likely to use more than minimally for personal purposes because of its design. This exemption means that the taxable income of the employee assigned one of the following vehicles will not be affected. According to IRS Publication 15-B, qualified non-personal use vehicles generally include the following vehicles: • Clearly marked, through painted insignia or words, police, fire, and public safety vehicles. The employee must be on-call, required to commute in the vehicle, and be prohibited from personal travel outside the jurisdiction. • Unmarked vehicles used by law enforcement officers if the use is officially authorized. The officer must be authorized to carry a firearm, execute search warrants and make arrests. • An ambulance or hearse used for its specific purpose. • Any vehicle designed to carry cargo with a loaded gross vehicle weight over 14,000 pounds. • Delivery trucks with seating for the driver only, or driver plus a folding jump seat. • A passenger bus with a capacity of at least 20 passengers used for its specific purpose. • School buses. • Tractors and other special purpose farm vehicles. • Bucket trucks, cement mixers, combines, cranes and derricks, dump trucks, flatbed trucks, forklifts, qualified moving vans, qualified specialized utility repair trucks, and refrigerated trucks. • Pickup trucks with a loaded gross vehicle weight of 14,000 pounds or less is a qualified non-personal use vehicle if it has been specifically modified so it is not likely to be used more than minimally for personal purposes. All other Employer-Provided Vehicles (Non-exempt Vehicles) — According to IRS guidelines and for purposes of tax liability calculation only, all other City-owned vehicles that are not listed above and do not meet the criteria to be exempt vehicles are classified as "non-exempt." For employees who have been provided with a vehicle that does not meet the "qualified non-personal use (exempt vehicle)" criteria, the personal use of the vehicle is a taxable fringe benefit. This means that a tax liability will be incurred by the employee to whom the use of the vehicle is assigned. Example: A City owned pickup truck has the name of the City marked on the vehicle. Usually the employee is allowed to take the vehicle home because he/she is "on call."The vehicle is not a qualified non-personal use vehicle, thus the commuting value is a non-cash taxable fringe benefit. Example: An employee takes a City vehicle home in order to avoid exposing it to harm. The vehicle has a City seal on the door and is not to be used for personal use. If this is an infrequent occurrence (less than once a month) this may be excludable as a de minimis fringe benefit. If this is a frequent or regular occurrence, the commuting may be valued using the commuting rule (see below) because there is a non-compensatory business purpose for the employee taking the vehicle home. If the vehicle is not a qualified non-personal use vehicle as discussed above, and the employee drives it home, there is a taxable commuting benefit. 2 Taxation on City Vehicles used by City Employees—Section 1.1 Fringe benefit valuation rules for take-home vehicles — In the absence of a vehicle's qualification as a non-personal use vehicle, there are three methods that can be used in compliance with IRS regulations, to value the personal use (including commuting) of the employer-owned vehicle provided to the employee for income and FICA tax purposes: 1) Cents- Per-Mile rule, 2) Commuting Rule and 3) Lease Value Rule. The following valuation methods are in summary format, the City will adhere to the valuation rules as described in the IRS publications. The valuation rules for take-home vehicles are summarized below: 1) Cents-Per-Mile Rule: Under the cents-per-mile rule, the value of the use of a vehicle is the standard mileage rate (57.5 cents per mile in 2015) multiplied by the number of personal miles driven. However, this rule is not available for a car if its fair market value in the first year of use by the employee in 2014 exceeds $16,000 and for a truck or van if its value exceeds $17,300. It also must be driven at least 10,000 miles during the year. If either the mileage requirement or the value limitation is not satisfied, the annual lease value described below would need to be used. 2) Commuting Value Rule: If the City provides a vehicle to an employee and prohibits personal use of it except for commuting to and from work, the employee is taxed on the commuting use at a rate of $1.50 per one-way commute. To qualify for this alternative, the City must have a written policy prohibiting personal use other than for commuting and "de minimus" personal use (such as a stop for a personal errand on the way between a business delivery and the employee's home). It is also necessary that the employee be required for"bona fide non- compensatory reasons"to travel to and from work in the vehicle. Being on call or standby would be such a reason. Finally, the employee may not be an elected official of the City or an employee whose annual pay is at least Federal Government Executive Level V ($148,700 for 2015) or more. 3) Lease Value Rule: This method is used if neither of the rules (1) or (2) above is applicable. If the City provides a vehicle to an employee which is generally available to him or her, and is subject to personal use in addition to commuting, the employee must be subject to taxation on the personal use. This requires that the personal and business use be substantiated (presumably through a daily log). It calculates the value of the benefit by determining the annual lease value of the vehicle as follows: a. Determine the fair market value of the vehicle when first made available. b. Determine the annual lease value (ALV) from the table in IRS Publication 15-B, which is based on a four-year lease term. This value will generally stay the same for each year. If the vehicle remains in service after four years, it must be revalued and the ALV recomputed. c. Multiply the annual lease value by the percentage of personal miles out of the total miles driven by the employee. d. If you provide fuel, you must add its fair market value to the lease amount; you may use 5.5 cents per mile for this purpose. This is the value of the taxable benefit. POLICY PROCEDURES: 1. Department Heads will complete and submit the "Take-Home Vehicle Assignment Authorization Request form for approval by the City Administrator or designee. This request will be reviewed annually by July 1st by the Department Head and 3 Taxation on City Vehicles used by City Employees—Section 1.1 resubmitted to the City Administrator for approval. Department Heads are responsible for initiating the annual re-approval process. This request will be accompanied by an acknowledgement form signed by the employee acknowledging having read and received this policy. 2. After obtaining approval from the City Administrator, the Department Head will forward the approved "Take-Home Vehicle Assignment Authorization Request" form to the City's Finance Department, Payroll Division. The Finance Department will be the primary repository for the approved "Take-Home Vehicle Assignment Authorization Request" forms. The Finance Department will not maintain documents for police undercover vehicles. For security purposes, all records for police undercover vehicles will be maintained in the Police Department following approval by the City Administrator or designee. 3. Department Heads are responsible for notifying the Finance Department in writing at least five days prior to the end of the pay period if there are any changes to the status of an employee's assignment of a take-home vehicle. 4. Once an on-call assignment has been approved by the City Administrator or designee, new requests are only necessary when changes in status (new employee, reassignment of duties, employee transfers, etc.) occur as part of the annual review. 5. Departments will be responsible for submitting the approved "Vehicle Take-Home Trip Log" forms to the Finance Department, Payroll Division no later than five working days after the end of each month, so that auto fringe benefit withholdings required by the IRS can be applied to the salary of the employee receiving the benefit. FINANCE DEPARTMENT'S RESPONSIBILITIES: Fringe benefits are considered to be a form of pay, so the fair market value of such benefits must be included in the employee's wages unless specifically excluded by federal tax rules. The Finance Department shall be responsible for: 1. Determining the appropriate valuation method to be used to calculate the value of each City employee's taxable benefit based on the careful assessment of the approved "Take-Home Vehicle Assignment Authorization Request"form. 2. Input commute trip data into the payroll system for auto fringe benefit withholding. 3. Update auto fringe benefit data in the payroll system. EMPLOYEE RESPONSIBILITIES: 1. Employees who fail to comply with the requirements of this policy may be subject to disciplinary action according to appropriate City disciplinary procedures. 2. Where employees do not have valid authorization for use of a take-home vehicle in compliance with the above procedures, or during unforeseen emergency situations, such taxable value may be based on one of the valuation methods described above. The fair market value of fuel may also be taxable if a City credit card is used or the employee uses fuel owned by the City for those employees with unauthorized take- home vehicles. 3. For those employees with unauthorized take-home vehicle assignments that are not in compliance with the above procedures, in the event that the City failed to identify 4 Taxation on City Vehicles used by City Employees—Section 1.1 the appropriate taxable amount and the City is liable for the employee's portion of the payroll taxes, the City shall have the right to deduct such payroll taxes from any future salary payments to the employee. Where the employee is no longer employed by the City, the City has the right to pursue any means necessary to recover payroll taxes paid on behalf of the employee. 4. This policy shall comply with all federal laws and regulations applicable to any aspect of this policy. 5. If the assigned vehicle is non-exempt as described above, the employee to whom it is assigned will incur the tax liability described above. That employee will be responsible for completing a new W-4 to adjust withholdings for this liability, if necessary. 6. Employees will be required to complete the daily"Vehicle Take-Home Trip Log"form for the non-exempt City vehicle and submit for the appropriate approval by the Department Head. 5 ADMINISTRATIVE POLICY MANUAL "� • `W �o CITY OWNED VEHICLE Section 1.2—Miscellaneous `o , AUTHORIZATION AND USE p�A 4�{ POLICY Approval: �1', =j9 6 City Administrator Effective Date: Responsible Department: Finance Dept. PURPOSE OF THE POLICY: The purpose of this policy is to establish guidelines and procedures governing the assignment, use, and control of City-owned vehicles utilized as transportation for employees engaged in City business. According to the Internal Revenue Service (IRS), the personal use of a government-owned vehicle is a taxable fringe benefit and is considered a form of pay, so the fair market value of such benefits must be included in the employee's wages unless specifically excluded by federal tax rules. Please refer to Administrative Policy 1.1 regarding regulations as set forth by the IRS regarding government-owned vehicles provided to employees. Administrative Policy 1.3 establishes the reimbursement procedures for the use of privately owned vehicles and/or public transportation by City employees during the performance of official duties. POLICY: This policy applies to all employees and elected officials who have been duly authorized by the City Administrator or designee to use a City-owned vehicle for official business. The term "City- owned" vehicle as used in this policy shall also include vehicles leased by the City. Any violation of this policy may result in the appropriate level of discipline in accordance with applicable disciplinary procedures. A. Employee Transportation Policy Employees requiring transportation to perform their official duties may be authorized to utilize the following types of transportation in accordance with the criteria set forth in this policy: 1 A City-owned vehicle permanently assigned to the department for use by a particular employee position. Overnight use of such vehicles must be approved annually in accordance with this policy. 2. A City-owned vehicle checked out from either the Public Works Department fleet pool or a departmental car on an "as needed" basis. Overnight use of such vehicles will require prior written approval by the City Administrator. 3. Privately-owned vehicles with reimbursement for associated expenses as specified in Administrative Policy 1.3. 4. Public transportation, such as bus or taxi, on an "as needed" basis with reimbursement for costs incurred by the employee, as specified in Administrative Policy 1.3. 1 City Owned Vehicle Authorization and Use Policy 5. Rental of vehicles may be authorized to meet specialized or emergency needs, with reimbursement available as specified in Administrative Policy 1.3. B. Use of City-Owned Vehicles 1. City-owned vehicles shall only be used for official business, except for trips to/from the employee's home and City workplace when specifically authorized in conformance with this policy. 2. Minimal personal use (such as stopping for food while on City business), other than commuting, is permitted. The City may require and maintain any records relating to vehicle and fuel usage, which it deems necessary or appropriate to monitor and evaluate compliance with this Policy. 3. No employee may use the vehicle to commute to and from work without written authorization from the City Administrator. Should the City elect to provide a vehicle to an employee for that use, the decision shall be made for non-compensatory business reasons, based upon a finding that the City requires the employee to commute to and/or from work in the vehicle. Minimal personal use while commuting is permitted (such as a stop for a personal errand on the way between a business delivery and the employee's home). 4. Employees planning to use a City vehicle for out of state travel shall consult and obtain approval from the City Administrator prior to travel. 5. Any employee that is provided a vehicle allowance or use of a vehicle is required to promptly notify Human Resources Department if he or she, or any other individual, uses the vehicle for any personal purpose other than incidental personal use. 6. Each employee that is provided a City vehicle used to commute to and/or from work or for more than incidental personal use will then incur taxable income, which will be included in the employee's wages. Please refer to Administrative Policy 1.1 —Taxation on use of City-Owned Vehicle for Personal Use. 7. City-owned vehicles shall be operated only by City employees, elected or appointed officials, or by persons designated by City contract to operate such vehicles. 8. In addition to the employee assigned or permitted to drive a City vehicle, he or she may allow other authorized employees (as set forth in Paragraph 6 above), to operate the vehicle if they have a valid driver's license and are 25 years of age or older. Vehicles assigned to employees to be taken home shall not be operated by a driver other than the employee assigned for any use other than City business. 9. With the approval of the Department Head, employees assigned or permitted to drive a City vehicle may allow non-City passengers to drive in the vehicle if the purpose of the travel is for City business related matters. 2 City Owned Vehicle Authorization and Use Policy 10. No City-owned vehicle shall be driven to and kept at any employee's home or any location other than the regular work location, except as authorized by the City Administrator or designee. 11. Employees should report needed repairs to their Department Head and or the Lead Mechanic. Needed repairs would include, but not be limited to, lighting, servicing, licensing, etc. 12. Employees are expected to operate vehicles and/or equipment safely, lawfully, and courteously. It is the policy of the City to provide a safe working environment that protects our employees and members of the public from injury and property loss. The City is committed to safe responsible employee driving behavior that reduces the risk of personal injury and property loss. 13. Employees must maintain each vehicle in a clean and neat manner at all times and are expected to have vehicles washed at the City's designated car wash service. 14. Any person authorized to drive either personal or City-owned vehicles on official City business must possess a valid California motor vehicle driver's license for the class of vehicle to be operated. Should an employee's driver's license expire, be revoked, or suspended, the employee shall immediately notify his or her supervisor. At the time of the license invalidity, the employee's City vehicle-usage privileges will be suspended until the employee's driver's license has been fully restored and validated. Suspension, revocation, or cancellation of an employee's driver's license when a valid license is required for the employee's job classification may subject the employee to disciplinary action up to and including termination. 15. Each employee or designated person assigned or permitted to operate a City vehicle shall participate in vehicle safety and defensive driving training as may be required by the City of Vernon. C. Authorization for Assignment of City-Owned Vehicles City vehicles will not be authorized to individuals as compensation or as a condition of employment. Generally, employees should use their own vehicles when conducting City business and will be reimbursed for the use of such vehicle or will receive a monthly vehicle allowance. When a privately owned vehicle is not available or appropriate for City business use, a City-owned vehicle may be checked out of the departmental or City fleet pool, except that employees receiving a car allowance shall not use City pool vehicles except when written approval by the City Administrator has been received. The authorization process for assignment of take-home City-owned vehicles includes the following: 1. Department Heads will complete and submit the "Take-Home Vehicle Assignment Authorization Request'form for approval by the City Administrator or designee. This request will be reviewed annually by July 1st by the Department Head and resubmitted to the City Administrator for approval. Department Heads are responsible for initiating the annual re-approval process. This request will be accompanied by an acknowledgement form signed by the employee acknowledging they have read and received this policy. 3 City Owned Vehicle Authorization and Use Policy 2. After obtaining approval from the City Administrator, the Department Head will forward the approved "Take-Home Vehicle Assignment Authorization Request" form to the City's Finance Department, Payroll Division. The Finance Department will be the primary repository for the approved "Take- Home Vehicle Assignment Authorization Request"forms. Except for police undercover vehicles, where for security purposes, all records for police undercover vehicles will be maintained in the Police Department following approval by the City Administrator or designee. 3. Department Heads are responsible for notifying the Finance Department in writing at least five days prior to the end of the pay period, if there are any changes to the status of an employee's assignment of a take-home vehicle. 4. If the assigned vehicle is non-exempt from IRS reporting requirements, the employee to whom it is assigned will incur the tax liability described in Policy 1.1 —Taxation on the Use of City-Owned Vehicles for Personal Use. 5. Once the City Administrator or designee has approved an on-call assignment, new requests are only necessary when changes in status (new employee, reassignment of duties, employee transfers, etc.) occur as part of the annual review. 6. Departments will be responsible for submitting the approved "Vehicle Take- Home Trip Log" forms for non-exempt City vehicles to the Finance Department, Payroll Division no later than five working days after the end of each month, so that fringe benefits withholdings can be applied to the employee's salary receiving the benefit. D. Authorization for Vehicle Allowance Any monthly vehicle allowance shall not exceed the rates set forth in the Fringe Benefit and Salary Resolution. A monthly car allowance as authorized by the City Administrator is based on the following conditions: 1. If the employee is regularly classified as executive or management, a car allowance may be authorized in an amount not to exceed the amount specified in the Fringe Benefit and Salary resolution. Executive or management employees who are on an unpaid leave of absence shall not be entitled to car allowance during such leave. 2. In deciding to recommend car allowances, the employee's Department Head shall consider how much the employee uses his/her personal vehicle for City business and the degree to which a car allowance is a part of employee benefits. Requests to consider automobile allowance are to be submitted to the City Administrator. 3. Each employee receiving a car allowance shall provide for the use of a passenger vehicle in good repair and appearance, and insured at least to the extent required by state law. (Suggested coverage is $100,000 per person and $300,000 per incident for personal injury and $50,000 for property damage.) 4. Individuals authorized to receive the monthly automobile allowance must personally bear the expenses associated with the operation and maintenance of 4 City Owned Vehicle Authorization and Use Policy their vehicles. The City will not provide gas, oil, mileage, service or repair of any kind to personal vehicles. E. Seat Belts All vehicles used for City business, both City-owned and privately owned, shall be equipped with seat belts, which conform to the requirements of State law. It shall be the responsibility of the driver operating a vehicle on City business to ensure that all occupants of that vehicle are wearing seat belts while the vehicle is in operation. F. Mobile Communication Device, Cell Phone, and Computer Use Safe driving practices, as well as the California Vehicle Code, require the use of a hands-free device when using a mobile communication device during the operation of a motor vehicle. Employees shall not operate laptop computers, navigational devices, or any other device that may cause vehicle operator distraction while operating a vehicle in the course of conducting City business. Exception: Sworn law enforcement officers may use a wireless telephone while operating an authorized emergency vehicle, in the course and scope of his or her duties. G. Smoking Prohibited in Vehicles Smoking is expressly prohibited in all City vehicles and/or equipment. H. Impaired Driving 1. The driver must not operate a vehicle when his/her ability to do so is impaired or influenced by alcohol, illegal drugs or other illegal substances, prescribed or over-the-counter medication, or illness, fatigue or injury. 2. The employee driver is obligated to report to his/her supervisor any reason that may affect his/her ability to drive or operate a vehicle safely. I. Proof of Insurance Employee drivers must ensure that the vehicle's current insurance card is kept in the vehicle at all times. J. Accident Reporting 1. Employees involved in any vehicle accident, regardless of the nature or severity, involving a City vehicle, shall, when possible, first check on the safety and welfare of all persons involved and seek immediate medical attention should it be required for themselves or others. If safe under the circumstances, move the vehicle to a location out of the way of traffic. 2. Drivers shall always have a law enforcement officer investigate any accident that involves a City vehicle. This will help ensure that City of Vernon is protected from unwarranted claims. Do not discuss fault with, or sign anything from anyone except for a police officer, a representative from the City's Finance or City Attorney's Office, or an authorized representative from the City. 3. Drivers shall notify their supervisor immediately of the accident and complete the Vehicle Accident Report. Making false statements on vehicle accident reports is strictly prohibited and could result in disciplinary and/or legal action. 5 City Owned Vehicle Authorization and Use Policy 4. Drivers shall cooperate fully with the City's Finance Department and/or City Attorney's Office in the handling of the claim. K. Traffic Violations 1. All citations, fines, or other criminal penalties while operating a City vehicle or personal vehicle on City business are the personal responsibility of the driver. These costs are not reimbursable by the City of Vernon and must be paid promptly by the driver. 2. Any City employee who receives a traffic citation while operating a City vehicle or personal vehicle while on City business shall immediately report same incident to his/her supervisor. 3. Intentional abuse, moving violations, reckless operation, or negligent actions while operating any City vehicle or personal vehicle while on City business may result in the suspension of employee driving privileges, and/or further disciplinary action. 6 �pR 12 2�1� O E RECEIVE® T MAR 10 2015 B�Vf LT�NOJ STAFF REPORT CITY ADMINISTRATION PUBLIC WORKS, WATER & DEVELOPMENT SERVICES DATE: March 17,2015 TO: Honorable Mayor and City Council PREPARED BY: Claudia Arellano,Storm ater&Special Projects Analyst APPROVED BY: Samuel Kevin Wilson,Director of Public Works,Water&Development Services RE: Approval to enter into the Subrecipient Agreement between the City of Vernon and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority for the purposes of the Proposition 84 Grant Program Recommendation It is recommended that the City Council: 1) Find that approval of the Agreement proposed in this staff report is exempt under the California Environmental Quality Act(CEQA)in accordance with Section 15061(b)(3),the general rule that CEQA only applies to projects that may have an effect on the environment, and find that for the construction and installation of two(2)tree box filters in a transportation corridor are categorically exempt under the CEQA in accordance with Guidelines Section 15303, Class 3 because: (i)no significant physical changes will occur as a result of this approval; (ii)the project will consist of minor construction and connection to an existing facility(catch basin)to improve the water quality in the Los Angeles River, (iii)the project is an area where all public services and facilities are available to allow for maximum development permissible in the General Plan, (iv)the project does not involve significant amounts of hazardous substances,and(v)the area is not in an environmentally sensitive area. 2) Approve the Subrecipient Agreement between the City of Vernon("City")and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority("GWMA"), in substantially the same form as submitted herewith, and authorize the City Administrator to execute the Subrecipient Agreement on behalf of the City. Background The Los Angeles Regional Board of the State Water Resources Control Board(Regional Board) approved the National Pollutant Discharge Elimination System (NPDES)Permit for Waste Discharge Requirements for Municipal Separate Storm Sewer System(MS4)Discharges within the Coastal Watersheds of Los Angeles County, except those discharges originating from the City of Long Beach (hereinafter referred to as the Municipal NPDES Permit)on November 8, 2012. The effective date of the Municipal NPDES Permit is December 28,2012. i The Municipal NPDES Permit places an emphasis on coordination of resources and efforts between the Permittees such as Integrated Watershed Planning. As such,the Public Works Department has been working cooperatively with GWMA cities and others to make better use of the limited resources while making an effort to comply with the Municipal NPDES Permit. As you may know,the City of Vernon is participating with the cities of Bell Gardens,Downey, Lynwood,Norwalk,Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, and Whittier (hereinafter referred to as"Participating Cities")in the Proposition 84 grant funding application to install stormwater treatment systems(hereinafter referred to as the"Project"). GWMA contracted with a consultant to lead the coordination and was awarded$1,073,820 in grant funds with a local match of $270,220. The Project includes stormwater pollution prevention devices(i.e.Tree box Low Impact Development [LID] Best Management Practices [BMPs]; Bioswale LID BMPs, and;Bioretention Tree box LID BMPs)to be installed along transportation corridors. Such devices will assist the Participating Cities in meeting water quality standards. As previously reported,the Municipal NPDES Permit incorporated a number of enforceable Total Maximum Daily Loads(TMDLs). To attempt to achieve TMDL compliance with the water quality standards the Permittees are required to implement and install non-structural and structural BMPs. More specifically,the City's portion of grant funds is for two(2)tree box LID BMPs. The tree box LID BMPs are slated to be installed on 26'Street: 1)one tree box will be installed west of Indiana Avenue,and;2)one tree box will be installed east of Indiana Avenue. The tree box LID BMPs will be the City's first pilot project to achieve TMDL compliance. The value of the two(2)tree box LID BMPs to be installed in the City's jurisdiction is $92,185.45, including construction, project management and j monitoring with a total local match of$18,565.45. The Public Works Department budgeted for this project. GWMA has entered into a Grant Agreement dated June 12,2014 (Exhibit A to Subrecipient Agreement)with the SWRCB to assist in facilitating the receipt,processing, and reimbursement of the Grant Agreement funding. GWMA will handle the notice inviting bids and contracts with the low j responsible bidder. GWMA will require 100%of the grant amount including the local match. Once GWMA has begun to incur costs on the Project and pay the contractor's invoices,GWMA will submit reimbursement requests to the SWRCB subsequently reimbursing the Participating Cities minus the 20% local match amount for the Participating Cities separately. The timeline for construction of the Project is scheduled to commence in July 2015 and completed no later than March 31,2017. Purpose of the Subrecipient Agreement The purpose of the Project is to decrease the loading of metals into the Los Angeles River, as it pertains to the City of Vernon. As such, GWMA is entering into separate Subrecipient Agreements with the Participating Cities essentially assembling this as a reimbursement project. Fiscal Impact The City's grant amount is for a not to exceed amount of$92,185.45 with a 20% local match of $18,565.45. Funds have been budgeted for the Project in the Street Operations account(1043). CA Enclosure: 1) Subrecipient Agreement SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF VERNON AND THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY This Subrecipient Agreement("Agreement") is dated , 2015 ("Effective Date") and is between the City of Vernon, a California charter City and California municipal corporation ("Subrecipient") and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority, a California Joint Powers Authority ("GWMA"). RECITALS A. GWMA has entered into that certain Proposition 84 Stormwater Grant Program Grant Agreement No. 14-443-550 dated December 4, 2014 ("Grant Agreement") with the State Water Resources Control Board ("State Water Board"), attached hereto as Exhibit "A" and incorporated herein as though set forth in full,by which GWMA will receive One Million Seventy- Three Thousand Eight Hundred Twenty Dollars ($1,073,820.00) for the Multi-Agency/Multi- Watershed Project to assist the Cities of Bell Gardens, Downey, Lynwood, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill,South Gate,Vernon and Whittier("GWMA Members") in implementing Low Impact Development ("LID") Best Management Practices ("BMPs") that will decrease the loading of metals at multiple sites along the Los Angeles River, San Gabriel River and Los Cerritos Channel, and their tributaries, including the construction of a total of twenty-two (22)tree box filters,twenty(20)bioretention tree wells and one thousand two hundred (1,200) linear feet of bioswale (the "Project"). B. Subrecipient shall deposit with GWMA a total amount of Ninety-Two Thousand One Hundred Eighty Five Dollars and Forty-Five Cents ($92,185.45) for GWMA to handle the competitive bidding process and to award a contract to construct and implement Subrecipient's share of the Project by constructing a total of two (2) tree box filters, (collectively "LID BMPs") within its jurisdiction along the Los Angeles River, and its tributaries (the "Sub-Project"). C. GWMA will provide a design template and specifications signed by a civil engineer to the Subrecipient. It shall be the Subrecipient's sole responsibility to incorporate the provided documentation into its city plans signed by the Director of the Department of Public Works,Water & Development Services, as the City Engineer. D. GWMA will designate a total amount of Seventy Three Thousand Six Hundred Twenty Dollars ($73,620.00) of the grant funds from the State Water Board for construction and implementation of the Sub-Project("Subrecipient Grant Funds"). E. Subrecipient understands and acknowledges that it is committing to pay its share to install a specific number of LID BMPs to prevent and reduce metals pollution in stormwater and demonstrate desired environmental results in compliance with the Grant Agreement. The parties therefore agree as follows: 1. SUBRECIPIENT OBLIGATIONS 12664-0003\1808174v 1.doc 1.1 Permits and License. Subrecipient shall assist GWMA in procuring all permits and licenses necessary to accomplish the Sub-Project, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the Sub-Project work. 1.2 Commitment to Cost-Share. Subrecipient shall invest a minimum of Eighteen Thousand Five Hundred Sixty Five Dollars and Forty-Five Cents ($18,565.45) of its own funds (the "Cost-Share Amount"), which constitutes at least twenty percent(20%) of the estimated cost of the Sub-Project, to the Sub-Project, in accordance with the Grant Agreement. GWMA shall document and submit documentation to the State Water Board reflecting Subrecipient's internal costs and total Sub-Project costs to demonstrate the Subrecipient's required cost share obligations under this Agreement and the Grant Agreement. If, upon completion of the Sub-Project, Subrecipient has provided its own funds in an amount less than twenty percent(20%)of the actual cost of the Sub-Project, Subrecipient shall deposit with GWMA the difference between the Cost- Share Amount and twenty percent(20%) of the actual cost of the Sub-Project. 1.3 Income Restrictions. Subrecipient shall pay to the State Water Board any refunds, rebates, credits or other amounts (including interest thereon) accruing to or received by Subrecipient,to the extent that they are properly allocable to costs for which Subrecipient has been reimbursed with Subrecipient Grant Funds by GWMA under this Agreement. 1.4 Compliance with Grant Agreement. Subrecipient shall comply with all grantee responsibilities of the Grant Agreement and shall perform its respective obligations under and in accordance with the Grant Agreement. In the event that State Water Board determines Subrecipient has breached the grantee obligations under the Grant Agreement, Subrecipient will be solely responsible for complying with any State Water Board demands, determinations, fines or other such actions or penalties initiated by State Water Board because of the breach. No non- breaching GWMA Member,non-participating GWMA Member, or GWMA as a whole shall be in any way responsible for satisfying any State Water Board demands made in response to a breach of the Grant Agreement by Subrecipient. If Subrecipient is found in breach of the Grant Agreement, it shall remain obligated under this Agreement and remain responsible to fulfill its obligations under this Agreement. The State Water Board may withhold all or any portion of the Subrecipient Grant Funds provided for by this Agreement in the event that Subrecipient has materially violated, or threatens to materially violate, any term, provision, condition or commitment of the Grant Agreement; or Subrecipient fails to maintain reasonable progress toward completion of the Sub-Project. 1.5 Approvals, Entitlements and Permits. If public agency approvals, entitlements or permits are required for implementation of the Sub-Project, Subrecipient shall promptly assist GWMA in obtaining such approvals, entitlements and permits and submit signed copies of the same to GWMA prior to commencement of Sub-Project work. If the Sub-Project is carried out on lands not owned by Subrecipient, Subrecipient shall obtain adequate rights-of-way for the useful life of the Sub-Project. For purposes of this Agreement, the "useful life" of any constructed portions of the Sub-Project begins upon completion of construction and continues until fifty (50) years thereafter for pipelines and structures and twenty(20)years for all else. Review or approval of Sub-Project applications, documents, permits, plans and specifications or other Sub-Project information by the State Water Board is for administrative purposes only and does not relieve Page 2 of 13 12664-0003\1808174v 1.doc Subrecipient of its responsibility to properly plan, design, construct, operate,maintain, implement and otherwise carry out the Sub-Project. 1.6 Compliance with Laws, Regulations, Etc. Subrecipient shall, at all times, comply with, and require its contractors and subcontractors to comply with, all applicable federal and state laws,rules, guidelines,regulations and requirements,including, if applicable,Water Code Section 5103(e). Without limiting the foregoing, Subrecipient shall, to the extent possible, comply with the provisions of the adopted environmental mitigation plan for the term of this Agreement, or the useful life of the Sub-Project, whichever is later. Subrecipient certifies that it is not required to file a Statement of Diversion and Use pursuant to Water Code Section 5101. 1.7 Compliance with Urban Water Management Planning Act. Subrecipient certifies that the Sub-Project complies with the Urban Water Management Planning Act(Cal. Water Code, § 10610 et seq.). 1.8 Consistency with Watershed Management Plan. Subrecipient certifies that any watershed protection activity under taken as part of the Sub-Project will be consistent with the applicable adopted local watershed management plans and the applicable Water Quality Control Basin adopted by a Regional Water Board or the State Water Board, where such plans exist. Any such activity occurring in the San Gabriel and Los Angeles watersheds shall be consistent with the San Gabriel and Los Angeles River Watershed and Open Space Plan,as adopted by the San Gabriel and Lower Los Angeles Rivers and Mountain Conservancy and the Santa Monica Mountains Conservancy. 1.9 Water Conservation and Efficiency Programs. Subrecipient has appropriate water conservation and efficiency programs in place. Subrecipient shall comply with the State Water Board's Drought Emergency Water Conservation regulations in Sections 863-865 of Title 23 of the California Code of Regulations. If applicable, Subrecipient shall assist GWMA in preparing a description of its progress and compliance with these Water Conservation regulations in GWMA's reports submitted pursuant to Section 6 of this Agreement. 1.10 State Water Board Disclosure Requirements. Subrecipient shall include the following disclosure statement in any document, written report or brochure prepared, in whole or in part, pursuant to this Agreement: "Funding for this project has been provided in full or in part through an agreement with the State Water Resources Control Board. The contents of this document do not necessarily reflect the views and policies of the State Water Resources Control Board, nor does mention of trade names or commercial products constitute endorsement or recommendation of use." Further, Subrecipient shall post signage in a prominent location at Sub-Project sites or at Subrecipient's City Hall that includes the State Water Board's logo, available from GWMA, and the following disclosure statement: "Funding for this project has been provided in full or in part through an agreement with the State Water Resources Control Board." Page 3 of 13 12664-0003\1808174v1.doc 1.11 Operations and Maintenance. Subrecipient shall maintain and operate the facility and structures constructed or improved as part of the Sub-Project throughout the useful life of the Sub-Project,consistent with the purposes for which the Grant Agreement was made. Subrecipient assumes all operations and maintenance costs of the facilities and structures; GWMA and the State Water Board shall not be liable for any cost of such maintenance, management or operation. Subrecipient may be excused from operations and maintenance only upon the written approval of the Deputy Director of the Division of Financial Assistance(the"Division"). For purposes of this Section 1.11, "operation costs" include direct costs incurred for material and labor needed for operations,utilities,insurance and similar expenses. "Maintenance costs"include ordinary repairs and replacements of a recurring nature necessary to prolong the life of capital assets and basic structures, and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. 1.12 Continuous Use of Sub-Project; Lease or Disposal of Sub-Project. Subrecipient, except as provided in this Agreement and the Grant Agreement, shall not abandon, substantially discontinue use of, lease or dispose of the Sub-Project, or any significant part or portion thereof during the useful life of the Sub-Project without the prior written approval of the Deputy Director of the Division. The Deputy Director may condition the approval,as determined to be appropriate by him or her, including a condition requiring repayment of all grant funds or any portion of all remaining grant funds covered by this Agreement together with accrued interest and any penalty assessments that may be due. 2. DISBURSEMENT OF FUNDS 2.1 Deposit of Funds. Within thirty (30) calendar days of the execution of this Agreement, Subrecipient shall deposit with GWMA an amount not-to-exceed Ninety Two Thousand One Hundred Eighty Five Dollars and Forty-Five Cents ($92,185.45), which shall constitute the total estimated cost of Subrecipient's Sub-Project (which includes the Cost-Share Amount and the Subrecipient Grant Funds amount). 2.2 Reimbursement of Funds; Insufficient Funds. Upon Subrecipient's compliance I with the requirements set forth in this Agreement, GWMA shall apply to the State Water Board for reimbursement of Sub-Project costs. Within thirty (30) calendar days of GWMA's receipt of reimbursement funds for the Sub-Project costs from the State Water Board, GWMA shall reimburse Subrecipient in an amount equal to the reimbursement funds received from the State Water Board. The total amount of funds that GWMA reimburses to Subrecipient shall in no event exceed the dollar amount listed in Section 2.1 of this Agreement, which said dollar amount shall constitute GWMA's full obligation to Subrecipient,unless GWMA receives additional funds from the State Water Board for the completion of the Sub-Project or unless GWMA opts to shift the funds currently allocated under the Grant Agreement from other GWMA Members' sub-projects to the Sub-Project. In such case, the parties shall amend the Agreement to reflect the additional sum and, if applicable, the additional LID BMPs to be constructed under the Sub-Project. If the Subrecipient Grant Funds are insufficient to complete the Sub-Project, Subrecipient shall secure and provide such additional non-State Water Board grant funds necessary to complete the Sub- Project. Reimbursement, if any,to Subrecipient by GWMA in accordance with this Section 2.2 is conditioned upon receipt of the grant funds by GWMA from the State Water Board and obtaining all required approvals from the State Water Board, including environmental clearances. If the Page 4 of 13 12664-0003\1808174v 1.doc grant funds are not forthcoming from the State Water Board, for any reason, GWMA shall not have any obligation to reimburse Subrecipient through any other source of GWMA funds. If the grant funds are reduced by the State Water Board, for any reason, Subrecipient shall secure and provide such additional funds necessary to complete the Sub-Project and GWMA shall not have any obligation to reimburse Subrecipient for such additional funds through any other source of GWMA funds. 2.3 Cost Overruns. At no time shall GWMA or a non-participating GWMA Member be liable for any cost associated with the Project, including the Sub-Project. In the event that the grant funds are not forthcoming from the State Water Board for any reason, or if the Subrecipient Grant Funds are insufficient to cover costs for the Sub-Prof ect in any way,GWMA and the GWMA Members that are not named as the Subrecipient under this Agreement shall not be held liable for any costs. Subrecipient shall be solely responsible for any costs associated with the Sub-Project in the event that the grant funds are not forthcoming for any reason, or in the event that the Subrecipient Grant Funds are insufficient to cover costs for the Sub-Project in any way. 3. TERM i 3.1 Term. This Agreement shall commence on the Effective Date and shall continue through final payment to Subrecipient plus thirty-five (35) years, unless earlier terminated in accordance with Section 7.3 or amended. 4. COORDINATION OF WORK 4.1 Implementation of Sub-Project. After the execution of all subrecipient agreements with all GWMA members participating in the Project, GWMA shall manage the Notice Inviting Bids for the Project and the construction of the Sub-Project in accordance with the Scope of Work set forth in Exhibit A of the Grant Agreement. The parties, upon mutual written agreement, may amend the total number of LID BMPs required to be installed by Subrecipient during the term of this Agreement. Subrecipient shall immediately notify GWMA of events or proposed changes that could affect the scope,budget or work performed under this Agreement prior to the termination of this Agreement pursuant to Section 3.1. Subrecipient shall not undertake any substantial change in the scope of the Sub-Project until Subrecipient has provided written notice of the proposed change to GWMA and the State Water Board has given written approval of the change. 4.2 Subrecipient Representative. The Subrecipient Representative for Subrecipient shall be the Director of the Department of Public Works, Water & Development Services of the j City of Vernon or such person as may be designated by the Director of the Department of Public Works, Water&Development Services in writing. GWMA shall refer any decisions that must be made by Subrecipient to the Subrecipient Representative. Any approval by Subrecipient required under this Agreement shall mean the approval of the Subrecipient Representative, unless the Subrecipient Representative informs GWMA that the decision must be made by City Council. 4.3 GWMA Representative. The GWMA Representative shall be the Executive Director, or such person as may be designated by the Executive Director in writing. It shall be Subrecipient's responsibility to ensure that the GWMA Representative is kept informed of the progress of the performance of the Sub-Project and Subrecipient shall refer any decisions that must I Page 5 of 13 12664-0003\1808174v Ldoc be made by GWMA to the GWMA Representative. Any approval by GWMA required under this Agreement shall mean the approval of the GWMA Representative, unless the GWMA Representative informs Subrecipient that the decision must be made by the Board of Directors. 4.4 Independent Contractor. Subrecipient is,and shall at all times remain as to GWMA and to all GWMA Members not named as subrecipients under this Agreement, a wholly independent contractor. Subrecipient shall have no power to incur any debt, obligation or liability on GWMA's behalf or on behalf of any GWMA Member not named as a subrecipient under this Agreement. Neither GWMA nor any of its agents shall have control over the conduct of Subrecipient or any of Subrecipient's employees, except as set forth in this Agreement. Subrecipient shall fully comply with the worker's compensation laws regarding the Subrecipient and Subrecipient's employees. Subrecipient shall indemnify and hold GWMA and all GWMA Members not named as subrecipients under this Agreement harmless from any failure of Subrecipient to comply with applicable workers' compensation laws. 5. MANDATORY LIABILITY COVERAGE 5.1 Coverag . Throughout the useful life of the Sub-Project, Subrecipient shall provide and maintain insurance against fire, vandalism and other loss, damage or destruction of the LID BMPs constructed pursuant to this Agreement. 5.2 Memorandum of Coverage. Subrecipient shall file with GWMA upon the execution of this Agreement, a memorandum of coverage issued by the California Joint Powers Insurance Authority, or the equivalent, as accepted by GWMA's Risk Manager, that shall provide that no cancellation, major change in coverage, expiration, or nonrenewal will be made during the term of this Agreement, without thirty (30) calendar days' written notice to GWMA and the State Water Board prior to the effective date of such cancellation or change in coverage. 5.3 Additional Insurance Requirements. The insurance coverage shall provide (i) that the coverage shall extend to GWMA, and each of its officers, agency, employees and volunteers and(ii)that the coverage shall operate as primary coverage. 5.4 Coverage Requirements. This insurance shall be issued by a company or companies admitted to transact business in the State of California. Subrecipient shall require each consultant or contractor retained by Subrecipient to implement the Sub-Project to obtain liability coverage at least as comprehensive as required under this Section 5 of this Agreement and shall require GWMA and its officers, agents, employees, and volunteers to be named as additional named insured on such coverage. Subrecipient shall also require each consultant and contractor to obtain workers' compensation coverage at not less than the minimum required under California law. 5.5 Use of Insurance Proceeds. In the event of any damage to or destruction of the Sub- Project or any larger system to which it is a part, the net proceeds of insurance shall be applied to the reconstruction, repair or replacement of the damaged or destroyed parts of the Sub-Project or its larger system. Subrecipient shall begin such reconstruction, repair or replacement as expeditiously as possible and shall pay out of such net proceeds all costs and expenses in Page 6 of 13 12664-0003\1808174v 1.doe connection with such reconstruction, repair or replacement so that the same shall be completed and the larger system shall be free of all claims and liens. 6. REPORTS,AUDITS,RECORDS, INSPECTIONS AND REVIEWS 6.1 Reports. GWMA shall prepare and submit regional progress and project reports to the State Water Board to fulfill the GWMA's reporting obligations under the Grant Agreement. Subrecipient shall assist GWMA by providing all requested documentation as GWMA prepares and submits progress and project reports to the State Water Board. Subrecipient shall comply with all other reporting requirements required of subrecipients and subgrantees under the Grant Agreement,including,if applicable,the reporting requirements specified in Paragraph G of Exhibit B of the Grant Agreement. 6.2 Audits and Records. GWMA, the State Water Board, the Bureau of State Audits, the Governor of the State, the Internal Revenue Service, or any authorized representative of the foregoing may review and copy any records and supporting documentation pertaining to the performance of this Agreement. The Division, at its option, may call for an audit of financial information relative to the Sub-Project, where the Deputy Director of the Division determines that an audit is desirable to assure program integrity or where such an audit becomes necessary because of federal requirements. Where such an audit is call for,the audit shall be performed by a certified public accountant. The audit shall be in the form required by the Division. Subrecipient shall maintain such records for a possible audit for a minimum of thirty-five (35) years after final payment, unless a longer period of records retention is stipulated. Auditor(s) shall have access to such records during normal business hours and allow interviews of any employees who might reasonably have information related to such records. Further, Subrecipient shall include a similar right of GWMA and the State of California to audit records and interview staff in any contract related to performance of this Agreement. 6.3 Records. Without limiting the requirement in Section 9.2 of this Agreement to maintain Sub-Project accounts in accordance with generally accepted accounting principles, Subrecipient shall,to the extent applicable: 6.4 Establish an official file for the Sub-Project that adequately documents all significant actions relative to the Sub-Project; 6.5 Establish separate accounts that adequately and accurately depict all amounts received and expended on the Sub-Project, including all portions of grant funds received under this Agreement; 6.6 Establish separate accounts that adequately depict all income received that is attributable to the Sub-Project, especially including any income attributable to portions of grant funds disbursed under this Agreement; 6.7 Establish an accounting system that will adequately depict final total costs of the Sub-Project, including both direct and indirect costs; Page 7 of 13 12664-0003\1808174v 1.do c i 6.8 Establish such accounts and maintain such records as may be necessary for the state to fulfill federal reporting requirements,including any and all reporting requirements under federal tax statutes or regulations; and 6.9 If a Force Account is used by Subrecipient for any phase of the Sub-Project, establish an account that documents all employee hours and associated tasks charged to the Sub- Project per employee. 6.10 Inspections. The State Water Board,the Bureau of State Audits, or any authorized representative of the foregoing, shall have suitable access to the Sub-Project sites at all reasonable times during Sub-Project implementation and thereafter for the useful life of the Sub-Project to ascertain compliance with the Grant Agreement and its goals. 7. ENFORCEMENT OF CONTRACT 7.1 Applicable Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California and the United States, as applicable. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of Los Angeles or the United States District Court in the Central District of California,or any other appropriate court in Los Angeles County, and Subrecipient covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. Pending the resolution of disputes arising under this Agreement by the parties or a court of competent jurisdiction, Subrecipient shall continue to fulfill and comply with all the terms, provisions, commitments and requirements of this Agreement. 7.2 Assignment. Subrecipient shall not assign this Agreement, either in whole or in part, without GWMA's prior written consent. 7.3 Termination. GWMA may terminate this Agreement if GWMA receives notice from the State Water Board that the Grant Agreement has been terminated by giving written notice to Subrecipient. In the event of the State Water Board's termination of the Grant Agreement upon the violation by GWMA, Subrecipient or any other GWMA Member subrecipient of any material provision of the Grant Agreement, Subrecipient shall, upon demand, immediately repay to the State Water Board an amount equal to the Subrecipient Grant Funds distributed to Subrecipient prior to such termination. In the event of such termination, interest shall accrue on Subrecipient's amounts due at the highest legal rate from the date that notice of termination is mailed to GWMA from the State Water Board to the date Subrecipient's full repayment. 7.4 Waiver. Waiver by any party of any of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. 7.5 No Third Party Rights. The parties to this Agreement do not create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or of any duty, covenant, obligation or undertaking established in this Agreement. 7.6 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are i i Page 8 of 13 12664-0003\1808174v 1.doc cumulative and the exercise by any party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default, or any other default by the other parties. 7.7 Legal Action. In addition to any other rights or remedies, any party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to complete specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.8 Attorneys' Fees. If any party to this Agreement is required to initiate or defend or is made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief that may be granted, whether legal or equitable, shall be entitled to actual attorneys' fees. Attorneys' fees shall include attorneys' fees on any appeal, and in addition a party entitled to attorneys' fees shall be entitled to all other costs for investigating such action, taking depositions and discovery and all other costs incurred in such litigation. 7.9 Damages for Breach Affecting Tax Exempt Status. In the event that any breach of any of the provisions of this Agreement by Subrecipient results in the loss of tax exempt status for any state bonds, or such breach results in an obligation on the part of the State to reimburse the federal government by reason of any arbitrage profits, Subrecipient shall immediately reimburse the State Water Board in an amount equal to any damages paid by or loss incurred by the State due to such breach. 7.10 Related Litigation. Under no circumstances may Subrecipient use any portion of the Subrecipient Grant Funds from any disbursements under this Agreement to pay costs associated with any litigation Subrecipient pursues against the State Water Board or any Regional Water Board. Regardless of the outcome of any such litigation, and notwithstanding any conflicting language in this Agreement, Subrecipient agrees to complete the Sub-Project funded by this Agreement or to repay the Subrecipient Grant Funds,plus interest. 8. INDEMNIFICATION 8.1 Indemnification. Neither GWMA nor any officer or employee thereof, nor any member of GWMA that is not named as a Subrecipient in this Agreement, shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by Subrecipient,its officers,agents,employees,contractors and subcontractors under this Agreement. Subrecipient shall fully indemnify, defend and hold GWMA,the State Water Board and the State (collectively, the "Indemnitees") harmless from and against any and all losses, claims, damages, liabilities or expenses, of every conceivable kind, character and nature whatsoever, arising out of, resulting from or in any way connected with(1)the Sub-Project or the conditions,occupancy,use, possession,conduct or management of,work done in or about,or the planning,design,acquisition, installation or construction of the Sub-Project or any part thereof; (2) the carrying out of any of the transactions contemplated by this Agreement and any related document; (3) any violation of any applicable law, rule or regulation, any environmental law (including the Federal Comprehensive Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act, the California Hazardous Waste Control Law, Section 13304 of Page 9 of 13 12664-0003\1808174v1.doe i California Water Code and any successors to said laws), rule or regulation or the release of any toxic substance on or near the Sub-Project site(s); or (4) any untrue statement or alleged untrue statement of any material fact or omission or alleged omission to state a material fact necessary to make the statements required to be stated therein, in light of the circumstances under which they were made, not misleading with respect to any information provided by Subrecipient for use in any disclosure document utilized in connection with any of the transactions contemplated by this Agreement. To the fullest extent permitted by law, Subrecipient shall pay and discharge any judgment or award entered or made against the Indemnitees with respect to any such claim or action, and any settlement, compromise or other voluntary resolution. The provisions of this Section 8.1 shall survive the expiration or termination of this Agreement. i 9. MISCELLANEOUS PROVISIONS 9.1 Conflict of Interest. Subrecipient certifies that it is in compliance with applicable state and federal conflict of interest laws. 9.2 Fiscal Management Systems and Accounting Standards. Subrecipient agrees that, at a minimum, its fiscal control and accounting procedures shall be sufficient to permit tracing of the grant funds to a level of expenditure adequate to establish that the Subrecipient Grant Funds have not been used in violation of state law,this Agreement or the Grant Agreement. Subrecipient shall maintain separate Sub-Project accounts in accordance with generally accepted accounting principles. 9.3 Discovery of Potential Archeological or Historical Resources. Should potential archeological or historical resources be discovered during implementation of the Sub-Project, all Sub-Project work in the area shall cease until (1) a qualified archeologist has evaluated the situation and made recommendations regarding preservation of the resources and (2) the Deputy Director of the Division has determined what actions should be taken to protect and preserve the resource. Subrecipient shall implement appropriate actions as directed by the Division. 9.4 Nondiscrimination. During the performance of this Agreement, Subrecipient and its consultants and contractors shall not unlawfully discriminate, harass or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, sexual orientation, physical disability (including HIV and AIDS), mental disability,medical condition(cancer), age(over 40),marital status and denial of family care leave. Subrecipient and its consultants and contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Subrecipient and its consultants and contractors shall comply with the provisions of the Fair Employment and Housing Act (Cal. Gov. Code, § 12990) and the applicable regulations promulgated thereunder(Cal. Regs.,tit. 2, § 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of regulations, are incorporated into this Agreement by this reference and made a part hereof as if set forth in full. Subrecipient and its consultants and contractors shall give written notice of its obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement, if any. Subrecipient shall include the nondiscrimination and compliance provisions in this Section 9.4 in all subcontracts to perform Sub-Project work under this Agreement. Subrecipient's failure to carry Page 10 of 13 12664-0003\1808174v 1.doc out the requirements set forth in this Section 9.4 and applicable requirements in Part 33 of Title 40 of the Code of Federal Regulations is a breach of a material provision of this Agreement that may result in its termination. 9.5 Discovery of Unexpected Endangered or Threatened Species. Should federal or state protected species, as defined in the federal and state Endangered Species Acts, be unexpectedly encountered during implementation of the Sub-Project, Subrecipient shall promptly notify GWMA. This notification is in addition to Subrecipient's obligations under the federal and state Endangered Species Acts. 9.6 Rights in Data. All data, plans, drawings, specifications, reports, computer programs, operating manuals, audio and video recordings,notes and other written or graphic work produced in the performance of this Agreement shall be in the public domain. Subrecipient may disclose, disseminate and use in whole or in part, any final form data and information received, collected and developed under this Agreement, subject to appropriate acknowledgment of credit to the State Water Board for financial support. Subrecipient shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so. 9.7 Notices. (a) Subrecipient shall notify GWMA at least twenty(20)working days prior to any public or media event publicizing the accomplishments or results of this Agreement and provide the opportunity for attendance and participation by GWMA and State Water Board representatives. (b) Any notices, bills, invoices or reports required by this Agreement shall be given by first class U.S. mail or by personal service. Notices shall be deemed received on (i) the day of delivery if delivered by hand or overnight courier service during Subrecipient's and GWMA's regular business hours or by facsimile before or during regular business hours; or (ii) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth below, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section 9.6(b). All notices shall be delivered the parties at the following addresses: To GWMA: Attn: Grace J. Kast, Executive Officer Gateway Regional Water Management Authority 16401 Paramount Boulevard Paramount, California 90723 Facsimile: 562-634-8216 To Subrecipient: Attn: Samuel Kevin Wilson, Director of Public Works, Water&Development Services City of Vernon 4305 Santa Fe Avenue Vernon, California 90058 Facsimile: 323-826-1435 Page 11 of 13 12664-0003\1808174v 1.doc 9.8 Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the parties to this Agreement. 9.9 Word Usage. Unless the context clearly requires otherwise, (a)the words "shall," "will" and "agrees" are mandatory and "may" is permissive; (b) "or" is not exclusive; and (c) "includes" or"including" are not limiting. 9.10 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.11 Integration;Amendment. It is understood that there are no oral agreements between the parties of this Agreement affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 9.12 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement, on behalf of said party; (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) entering into this Agreement does not violate any provision of any other agreement to which said party is bound. 9.13 Exhibits; Precedence. Exhibit A is incorporated into this Agreement by this reference. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of Exhibit A,the provisions of this Agreement shall prevail, except that all state grant fund requirements contained in Exhibit A shall prevail over the provisions of this Agreement. 9.14 Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal,invalid or unenforceable for any reason,the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect. Page 12 of 13 12664-0003\1808174v 1.doe i The parties are signing this Agreement on the date stated in the introductory clause. GWMA Subrecipient Los Angeles Gateway Region Integrated City of Vernon Regional Water Management Joint Powers a California charter City and California Authority, a California Joint Powers Authority municipal corporation By: By: Name: Name: Title: Title: ATTEST: ATTEST: By: By: Name: Name: Title: Title: APPROVED AS TO FORM: APPROVED AS TO FORM: By: By: Name: Name: Title: Title: I i Page 13 of 13 12664-0003\1808174v 1.do c EXHIBIT A GRANT AGREEMENT (Attached) I i i j i I A-1 12664-0003\1808174v1.doc FOR STATE USE ONLY DGS REGISTRATION NO, c F r o 162 PROPOSITION 84 STORMWATER GRANT PROGRAM GRANT AGREEMENT BETWEEN THE STATE WATER RESOURCES CONTROL BOARD, hereinafter called "State"or"State Water Board" AND GATEWAY WATER MANAGEMENT AUTHORITY, hereinafter called "Grantee" MULTI-AGENCY/MULTI-WATERSHED PROJECT TO INCORPORATE LOW IMPACT DEVELOPMENT (LID) BEST MANAGEMENT PRACTICES (BMPs) INTO MAJOR TRANSPORTATION CORRIDORS, hereinafter called "Project' AGREEMENT NO. 14-443-550 The State and Grantee hereby agree as follows: PROVISION(S). The following provision(s) authorize the State Water Board to enter into this type of Grant Agreement: Pub. Resources Code, §75050(m) (Prop. 84 Stormwater Contamination Reduction and Prevention) PURPOSE.The State shall provide a grant to and for the benefit of Grantee for the purpose of implementing LID BMPs that will decrease the loading of metals into the Los Angeles River, San Gabriel River, and Los Cerritos Channel, and their tributaries. GRANT AMOUNT.The maximum amount payable under this Agreement shall not exceed$1,073,820. TERM OF AGREEMENT. The term of the Agreement shall begin on OCTOBER 1, 2014 and continue through final payment plus thirty-five (35) years unless otherwise terminated or amended as provided in the Agreement. HOWEVER, ALL WORK SHALL BE COMPLETED BY MARCH 31, 2017. ABSOLUTELY NO FUNDS MAY BE REQUESTED AFTER APRIL 30,2017. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Agreement will be: State Water Board Grantee: Gateway Water Management Authority Name: Spencer Joplin, Grant Manager Name: Grace Kast, Project Director Address: 1001 1 Street, 16 Floor Address: 16401 Paramount Blvd City, Zip: Sacramento, CA 95814 City, Zip: Paramount,CA 90723 Phone: 916 341-5636 Phone: 626 485-0338 Fax: 916 341-5707 Fax: 562 634-8216 e-mail: SJo@lin!2waterboards.ca.gov e-mail: Gracekast.gatewav!2@mail.com Direct all inquiries to: State Water Board Grantee: Gateway Water Management Authority Section: Division of Financial Assistance Section: Attention: Michele Stebbins, Program Analyst Name: John Hunter, Grant Contact Address: 1001 1 Street, 17 InFloor Address: 6131 Oran ethor a Avenue, Suite 300 City, Zip: Sacramento, CA 95814 Cit , Zip: Buena Park,CA 90620 Phone: 916 341-5665 Phone: 562 802-7880 Fax: 916 341-5296 Fax: 562 802-2297 e-mail: M tebbins waterboards.ca. ov e-mail: Jhunt r ilh .net Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 2 of 20 Either party may change its Project Representative upon written notice to the other party. STANDARD PROVISIONS.The following exhibits are attached and made a part of this Agreement by this reference: Exhibit A SCOPE OF WORK—WORK TO BE PERFORMED BY THE GRANTEE Exhibit B INVOICING, BUDGET DETAIL AND REPORTING PROVISIONS Exhibit C GENERAL TERMS &CONDITIONS Exhibit D SPECIAL CONDITIONS GRANTEE REPRESENTATIONS. The Grantee accepts and agrees to comply with all terms, provisions, conditions, and commitments of this Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and commitments made by the Grantee in its application, accompanying documents, and communications filed in support of its request for grant funding. Grantee shall comply with and require its contractors and subcontractors to comply with all applicable laws, policies and regulations., IN WITNESS THEREOF, the parties have executed this Agreement on the dates r�fart#*4�e Y Grantee Signaturq Darrin Polhemus, Depu irector i State Water Resources Control Board, Division of Financial Assistance �- ICL3• Grantee Typed/Printed Name Date Title Reviewed by Office of Chief Counsel Date: Date Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 3 of 20 EXHIBIT A SCOPE OF WORK—WORK TO BE PERFORMED BY THE GRANTEE A. PLANS AND GENERAL COMPLIANCE REQUIREMENTS 1. In order for the State Water Board and Regional Water Quality Control Board (Regional Water Board) staff to verify work was adequately performed or conducted, Global Positioning System (GPS) information for project site and monitoring locations must be identified for this Project. Submittal requirements for GPS data are available at: httr)://www.waterboards.ca.aov/water issues/proarams/orants loans/grant info/docs/ops.pdf. 2. The Grantee shall prepare and submit a Monitoring and Reporting Plan (MRP)that does all of the following: 1) identifies the nonpoint source(s) of pollution to be prevented or reduced by the Project;2) describes the baseline water quality or quality of the environment to be addressed;3) describes the manner in which the Project will be effective in preventing or reducing pollution and in demonstrating the desired environmental results; and 4)describes the monitoring program, including, but not limited to,the methodology,frequency,and duration of monitoring. The MRP shall be organized as follows, and may be submitted as separate documents or in one report. 2.1 Project Assessment and Evaluation Project Assessment and Evaluation Plan (PAEP) describes the manner in which the Project will be effective in preventing or reducing pollution and in demonstrating the desired environmental results. PAEP details the methods of measuring Project benefits and reporting them in accordance with a PAEP. Grantee shall not implement monitoring and performance assessment and/or evaluation actions prior to PAEP approval by the Grant Manager. Guidance for preparing the PAEP is available at http://www.waterboards.ca.aov/water issues/proarams/grants loans/pae0ndex.shtml. 2.2 Monitoring Plan All projects that include water quality or environmental monitoring must prepare a Monitoring Plan (MP). At a minimum, all MPs must: 1) describe the baseline water quality or quality of the environment to be addressed;2) identify the non-point source(s) of pollution to be prevented or reduced by the Project;and 3) provide GPS information for all sampling locations. The MP must include a description of the monitoring program and objectives,types of constituents to be monitored, methodology,the frequency and duration of monitoring, and the sampling location for the monitoring activities. Any costs related to monitoring data collected prior to and not supported by the approved MP will not be reimbursed. Changes to the MP must be submitted to the Grant Manager for review and a decision regarding approval prior to implementation. Guidance for preparing an MP is available at: http://www.waterboards.ca.aov/water issuestrograms/grants loans/arant info/index.shtml#plans. I 2.3 Quality Assurance and Project Plan If water quality monitoring is undertaken,the Grantee shall also prepare, maintain,and implement a Quality Assurance Project Plan (QAPP) in accordance with the State Water Board's Surface Water Ambient Monitoring Program's (SWAMP)QAPP and data reporting requirements, and the USEPA QAPP, EPA AQ/R5, 3/01. Water quality monitoring data includes physical,chemical, and biological monitoring of any surface water. The QAPP shall be submitted to the State Water Board's Quality Assurance Officer for review and a decision regarding approval. Any costs related to monitoring data collected prior to and not supported by the approved QAPP will not be reimbursed. Guidance for preparing the QAPP is available at: http://www.waterboards.ca.00v/water issues/programs/grants loans/grant info/index.shtml. Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 4 of 20 The Grantee shall upload a pdf version of the final approved document(s)to the Financial Assistance Application Submittal Tool(FAAST) system. 2.4 Data Management The Grantee shall upload all water quality data obtained through its implementation of the MP to the California Environmental Data Exchange Network(CEDEN). The Grantee shall also provide a receipt of successful data submission, which is generated by CEDEN, to the Grant Manager prior to submitting a final invoice. Guidance for submitting data, including required minimum data elements and data formats, is available at htto://www.ceden.org or the Regional Data Centers(RDCs) (Moss Landing Marine Lab, San Francisco Estuary Institute, Southern California Coastal Water Research Project, or Central Valley RDC). Contact information for the RDCs is included in the CEDEN web link. 3. Activities supported by grant funds are projects under the California Environmental Quality Act(CEQA) and must comply with CEQA requirements. Work on the Project cannot begin until the State Water Board has reviewed the CEQA documentation submitted by the Grantee and given environmental clearance. If the work is conducted on federal land,the Grantee must also comply with the National Environmental Policy Act(NEPA). Proceeding with work subject to CEQA and/or NEPA without environmental clearance by the State Water Board shall constitute a breach of a material provision of this Agreement. 4. If public agency approvals, entitlements, or permits are required, such approvals, entitlements or permits must be obtained and signed copies submitted to the Grant Manager before work begins. If the Project is carried out on lands not owned by the Grantee, the Grantee must obtain adequate rights of way for the useful life of the Project. 5. State Disclosure Requirements—Include the following disclosure statement in any document, written report,or brochure prepared in whole or in part pursuant to this Agreement: "Funding for this project has been provided in full or in part through an agreement with the State Water Resources Control Board. The contents of this document do not necessarily reflect the views and policies of the State Water Resources Control Board, nor does mention of trade names or commercial products constitute endorsement or recommendation for use." Signage shall be posted in a prominent location at Project site (if applicable) or at the Grantee's headquarters and shall include the State Water Board color logo(available from the Program Analyst): C A L I P C R N I A Water Boards \r.re rr.rF+ +F\O VPC F'1 ca.rr+oF\o.+o and the following disclosure statement: "Funding for this project has been provided in full or in part through an agreement with the State Water Resources Control Board." 6. The Grantee shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within Item 5 of this exhibit. Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 5 of 20 B. PROJECT-SPECIFIC REQUIREMENTS 1. Project Management 1.1 Provide all technical and administrative services as needed for Agreement completion;monitor, supervise,and review all work performed;and coordinate budgeting and scheduling to ensure the Agreement is completed within budget,on schedule, and in accordance with approved procedures, applicable laws, and regulations. 1.2 Notify the Grant Manager at least fifteen (15)working days in advance of upcoming meetings, workshops, and trainings. 1.3 Conduct pre-,during, and post-construction photo monitoring and submit to the Grant Manager. 1.4 Conduct periodic and final site visits with the Grant Manager. 2. Planning, Design, and Engineering 2.1 Complete the preliminary design plans and specifications and submit to the Grant Manager for review and approval. The design plans will include a minimum of: twenty-two (22)tree box filters; twenty(20) bioretention tree wells;and one thousand,two hundred (1200) linear feet of bioswale at multiple sites along the Los Angeles River, San Gabriel River,and Los Cerritos Channel and their tributaries. 2.2 Complete the final design plans and specifications and prepare a summary identifying any changes from the preliminary design plans in Item 2.1. Submit the plans and summary of changes to the Grant Manager for review and approval prior to preparing bid documents in item 2.3. 2.3 Complete the bid documents and advertise the Project for bid. Submit the awarded bid documents to the Grant Manager in an electronic format. 3. Construction and Implementation 3.1 Award the construction contract and submit the Notice to Proceed to the Grant Manager in an electronic format. 3.2 Complete construction activities in accordance with approved final design plans and specifications. 3.3 Submit as-built drawings to the Grant Manager in an electronic format. 3.4 Prepare and submit an Operations and Maintenance Plan to the Grant Manager for review and approval. 4. Monitoring and Performance 4.1 Monitor in accordance with the approved MP. 4.2 Analyze monitoring results, document implementation of monitoring in accordance with the MP,and include a summary report of the monitoring results in the associated quarterly progress report. A summary of all monitoring results shall be included in the Final Project Report. 5. Education and Outreach 5.1 Create a press release that informs the public of basic stormwater issues and notifies them of local community events. Send the press release to a minimum of six(6)to local media outlets and submit a copy of the press release to the Grant Manager. Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 6 of 20 5.2 Conduct a minimum of one(1) community event annually in each of the Los Angeles River, Los Cerritos Channel, and Lower San Gabriel River watersheds,for a total of at least three(3) events to educate the community about stormwater pollution sources and prevention. Submit the community event materials to the Grant Manager. 5.3 Conduct an informal survey at each event in Item 5.2 to assess the increase in stormwater awareness. Submit educational materials and survey results for each event to the Grant Manager. 5.4 Develop and distribute outreach materials related to metals pollution in stormwater,to local schools in each watershed. Submit the outreach materials to the Grant Manager. 5.5 Coordinate with local schools to attend the appropriate community events identified in Item 5.2 and submit student attendance information to the Grant Manager. I I Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 7 of 20 TABLE OF ITEMS FOR REVIEW ITEM DESCRIPTION CRITICAL DUE ESTIMATED 7 DATE DUE DATE EXHIBIT A—SCOPE OF WORK—WORK TO BE PERFORMED BY THE GRANTEE A. PLANS AND GENERAL COMPLIANCE REQUIREMENTS 1. GPS information for Project site and monitoring locations Day 90 2. Monitoring and Reporting Plan 2.1 Project Assessment and Evaluation Plan (PAEP) Day 90 2.2 Monitoring Plan (MP) Day 90 2.3 Quality Assurance Project Plan (QAPP) Day 90 2.4 Proof of Water Quality Data Submission to CEDEN Before Final Invoice 3. Copy of Final CEQA/NEPA Documentation Day 30 4. Public Agency Approvals, Entitlements,or Permits As Needed B. PROJECT-SPECIFIC REQUIREMENTS 1. Project Management 1.2 Notification of Upcoming Meetings,Workshops, and Ongoing Trainings 1.3 Pre-, During, and Post-Construction Photos Ongoing 1.4 Periodic and Final Site Visits Ongoing 2. Planning, Design, and Engineering 2.1 Preliminary Design Plans and Specifications December 2014 2.2 Final Plans and Specifications and Summary of Changes February 2015 2.3 Awarded Bid Documents March 2015 3. Construction and Implementation 3.1 Notice to Proceed March 31, 2015 3.3 As-Built Drawings September 2016 3.4 Operations and Maintenance Plan October 2016 5. Education and Outreach 5.1 Copy of Press Release Ongoing 5.2 Community Event Materials November 2016 5.3 Survey Results November 2016 5.4 School Outreach Materials December 2016 5.5 Attendance Information December 2016 Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 8 of 20 ITEM DESCRIPTION CRITICAL DUE ESTIMATED DATE DUE DATE EXHIBIT B—INVOICING, BUDGET DETAIL,AND REPORTING PROVISIONS A. INVOICING Quarterly G. REPORTS 1. Progress Reports within forty-five (45)days following the Quarterly end of the calendar quarter(March,June, September, and December) 2. Annual Progress Summaries Annually by 9/30 3. Natural Resource Projects Inventory(NRPI) Survey Form Before Final (If applicable) Invoice 4. Draft Final Project Report January 31,2017 5. Final Project Report February 28, 2017 6. Final Project Summary Before Final Invoice 7. Final Project Inspection and Certification Before Final Invoice Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 9 of 20 EXHIBIT B INVOICING, BUDGET DETAIL, AND REPORTING PROVISIONS A. INVOICING 1. Invoices shall be submitted using the invoice template provided by the State Water Board. The invoice must be itemized based on the line items specified in the Budget. The original invoice shall be submitted to the State Water Board's Grant Manager on a quarterly basis consistent with the reporting schedule in Section GA of this exhibit. The address for submittal is: Spencer Joplin, Grant Manager State Water Resources Control Board 1001 1 Street, 16`h Floor Sacramento, CA 95814 2. Invoices submitted in any other format than the one provided by the State Water Board will cause an invoice to be disputed. In the event of an invoice dispute,the State Water Board's Grant Manager will notify the Grantee by initiating an"Invoice Dispute Notification"form. Payment will not be made until the dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as provided above may result in return of the invoice to the Grantee. Payment shall be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States mail. The State Water Board Grant Manager has the responsibility for approving invoices. 3. Supporting documentation (e.g., receipts) must be submitted with each invoice to request reimbursement for grant funds as well as to support Match Funds invoiced. The amount claimed for the Personnel Services line item and Professional and Consultant Services line item must include a calculation formula (i.e., hours or days worked times the hourly or daily rate=total amount claimed). Invoice payment shall be made only after receipt of a complete,adequately supported, properly documented and accurately addressed invoice. 4. The Grantee shall not request disbursement for any cost until such cost has been incurred and has been paid by or is due and payable by the Grantee. Although it is agreed that actual payment of such cost by the Grantee is not required as a condition of the grant disbursement, all grant disbursements received by the Grantee shall be paid to contractors and vendors within thirty(30)days from receipt of the funds. In the event that the Grantee fails to disburse grant funds to contractors or vendors within thirty(30)days from receipt of the funds,the Grantee shall immediately return such funds to the State Water Board. Interest shall accrue on such funds from the date of disbursement through the date of mailing of funds to the State Water Board. If the Grantee held such funds in interest-bearing accounts, any interest earned on the funds shall also be due to the State Water Board. 5. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with,federal or state laws, rules, or regulations,or which may require any rebates to the Federal Government,or any loss of tax-free status on state bonds, pursuant to any Federal statute or regulation. 6. Notwithstanding any other provision of this Agreement,the Grantee agrees that the State Water Board may retain an amount equal to ten percent(10%)of the grant amount specified in this Agreement until completion of the Project to the reasonable satisfaction of the State Water Board. Any retained amounts due to the Grantee will be promptly disbursed to the Grantee, without interest,upon completion of the Project. 7. The invoice shall contain the following information: a. The date of the invoice; b. The time period covered by the invoice, i.e., the term "from"and"to"; c. The total amount due;and Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 10 of 20 d. Original signature and date (in ink) of Grantee or its authorized representative. e. Final invoice shall be clearly marked"FINAL INVOICE"and submitted NO LATER THAN APRIL 30, 2017. B. PROHIBITION OF INDIRECT COSTS The grant funds for this Agreement are the proceeds from the sale of general obligation bonds. As such, grant funds may not be used for any indirect costs. "Indirect Costs"means those costs that are incurred for a common or joint purpose benefiting more than one cost objective and are not readily assignable to the Project (i.e.,costs that are not directly related to the Project). Examples of Indirect Costs include, but are not limited to:central service costs;general administration of the Grantee;non-project-specific accounting and personnel services performed within the Grantee organization;depreciation or use allowances on buildings and equipment;the costs of operating and maintaining non-project-specific facilities;tuition and conference fees; and, generic overhead or markup. Any invoice submitted including Indirect Costs will cause that invoice, in its entirety,to be disputed and will not be paid until the dispute is resolved. This prohibition applies to the Grantee and any subcontract or sub-agreement for work on the Project that will be reimbursed with grant funds pursuant to this Agreement. (Gov. Code, § 16727.) C. BUDGET CONTINGENCY CLAUSE The maximum amount to be encumbered under this Agreement for the 2014-15 fiscal year ending June 30, 2015 shall not exceed ONE MILLION, SEVENTY-THREE THOUSAND, EIGHT HUNDRED TWENTY DOLLARS ($1,073,820). If the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of the State Water Board to make any payments under this Agreement. In this event,the State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Agreement. Nothing in this Agreement shall be construed to provide the Grantee with a right of priority for payment over any other Grantee. If this Agreement's funding for any fiscal year is reduced or deleted by the Budget Act, by Executive Order,or by order of the Department of Finance,the State shall have the option to either cancel this Agreement with no liability occurring to the State,or offer an Agreement amendment to the Grantee to reflect the reduced amount. D. LINE ITEM BUDGET PROP 84 MATCH TOTAL Direct Project Administration Costs $ 0 $ 35,980 $ 35,980 Planning/Design/Engineering/Environmental $ 0 $ 78,500 $ 78,500 Equipment($5,000 or more per item) $ 0 $ 0 $ 0 Construction/implementation $1,073,820 $ 75,135 $1,148,955 Monitoring/Performance $ 0 $ 69,700 $ 69,700 Education/Outreach $ 0 $ 10,905 $ 10,905 TOTAL $1,073,820 $270,220 $1,344,040 i Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 11 of 20 E. BUDGET LINE ITEM FLEXIBILITY 1. Line Item Adjustment(s). Subject to the prior review and approval of the Grant Manager,adjustments between existing line item(s) may be used to defray allowable direct costs up to fifteen percent(15%) of the total grant amount(excluding Match Funds), including any amendment(s)thereto. Line item adjustments in excess of fifteen percent(15%) shall require a formal Agreement amendment. If the Line Item Budget includes an amount for Personnel Services,that amount is based on the hours, classifications, and rates submitted by the Grantee in its application. Any changes to the hours, classifications, and rates must be approved, in advance and in writing,by the Grant Manager. 2. Procedure to Request an Adjustment.Grantee may submit a request for an adjustment in writing to the State Water Board. Such adjustment may not increase or decrease the total grant amount allocated per fiscal year. The Grantee shall submit a copy of the original Agreement Budget sheet reflecting the requested changes. Changes shall be noted by striking the original amount(s)followed with revised change(s)in bold and underlined. Budget adjustments deleting a budget line item or adding a new budget line item requires a formal amendment and are not permissible under this provision. The State Water Board may also propose adjustments to the budget. 3. Remaining Balance. In the event the Grantee does not submit invoices requesting all of the funds encumbered under this Grant Agreement, any remaining funds revert to the State.The State Water Board will mail a Notice of Project Completion letter to the Grantee stating that the project file is closed,the final invoice is being processed for payment, and any remaining balance will be disencumbered and unavailable for further use under the Grant Agreement. F. MATCH FUNDS 1. The Grantee agrees to provide match funds in the amount of TWO HUNDRED SEVENTY THOUSAND, TWO HUNDRED TWENTY DOLLARS ($270,220) (Match Funds)for this Project. This Match Funds amount is based on Line Item Budget categories,funding sources, and amounts submitted by the Grantee in its application and during the negotiation of this Agreement. Any Match Funds line item changes or adjustments in Match Funds classifications or sources requested by Grantee must be approved,in advance and in writing, by the Grant Manager. 2. If, upon completion of the Project,the Grantee has provided match funds in an amount that is less than the Match Funds amount set forth in paragraph FA above,then the State Water Board may proportionately reduce the grant amount and/or Grantee's Match Funds amount, provided the reduced amount(s)satisfy statutory requirements and State Water Board Guidelines. G. REPORTS 1. PROGRESS REPORT. Grantee shall submit quarterly progress reports to the State Water Board's Grant Manager within forty-five (45) days following the end of the calendar quarter(March,June, September, and December). a. The progress reports shall provide a brief description of the work performed, accomplishments during the quarter, milestones achieved, monitoring results(if applicable), and any problems encountered in the performance of the work under this Agreement. Grantee shall document all contractor activities and expenditures in progress reports. b. The invoice should accompany the progress report. The invoice should reflect charges for the work completed during the reporting period covered by progress report. The invoice cannot be paid prior to submission of a progress report covering the invoice reporting period. 2. ANNUAL PROGRESS SUMMARIES. Prepare and provide an Annual Progress Summary annually by September 30. The summary must be no more than two(2)pages, and shall include pictures as appropriate. Upload an electronic copy of the Annual Progress Summary in pdf format to the FAAST system. The summary shall include the following: Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 12 of 20 a. A summary of the conditions the Project is meant to alleviate,the Project's objective,the scope of the Project,and a description of the approach used to achieve the Project's objective. b. A summary of the progress made to date, significant milestones achieved, and the current schedule of completing the Project. c. An evaluation of the effectiveness of the Project to date in preventing or reducing pollution and alleviating the Project's original conditions. 3. NATURAL RESOURCE PROJECTS INVENTORY(NRPI) SURVEY FORM. If available at the completion of this Project,the Grantee shall complete and submit electronically a NRPI Project Survey Form found at httpl/www.ice.ucdavis.edu/nrpi. 4. DRAFT FINAL PROJECT REPORT. Prepare and submit to the Grant Manager, for review and comment, a Draft Final Project Report in a format provided by the Grant Manager 5. FINAL PROJECT REPORT. Prepare a Final Project Report that addresses,to the extent feasible, comments made by the Grant Manager on the Draft Final Project Report. Submit one (1) reproducible master and an electronic copy of the final. Upload an electronic copy of the final report in pdf format to the FAAST system. 6. FINAL PROJECT SUMMARY. Prepare a brief summary of the information contained in the Final Project Report, including before and after pictures, as appropriate. Upload an electronic copy of the Final Project Summary in pdf format to the FAAST system. 7. FINAL PROJECT INSPECTION AND CERTIFICATION. Upon completion of the Project,the Grantee shall provide for a final inspection and shall certify that the Project has been completed in accordance with this Agreement, any final plans and specifications submitted to the State Water Board,and any amendments or modifications thereto. If the Project involved the planning, investigation, evaluation, design, or other work requiring interpretation and proper application of engineering,or other professionals,the final inspection and certification shall be conducted by a California Registered Civil Engineer or other appropriate California registered professional. The results of the final inspection and certification shall be provided to the Grant Manager. 8. The Grantee agrees to expeditiously provide, during work on the Project and throughout the term of this Agreement,such reports,data, information,and certifications that may be reasonably required by the State Water Board. H. PAYMENT OF PROJECT COSTS The Grantee agrees that it will provide for payment of its full share of Project costs and that all costs connected with the Project will be paid by the Grantee on a timely basis. I. AUDIT DISALLOWANCES The Grantee agrees it shall return any audit disallowances to the State Water Board. J. FRAUD AND MISUSE OF PUBLIC FUNDS All invoices submitted shall be accurate and signed under penalty of perjury. Any and all costs submitted pursuant to this Agreement shall only be for the tasks set forth herein. The Grantee shall not submit any invoice containing costs that are ineligible or have been reimbursed from other funding sources unless required and specifically noted as such (i.e., match costs). Any eligible costs for which the Grantee is seeking reimbursement shall not be reimbursed from any other source. Double or multiple billing for time,services,or any other eligible cost is illegal and constitutes fraud. Any suspected occurrences of fraud,forgery, embezzlement,theft,or any other misuse of public funds may result in suspension of disbursements of grant funds and/or termination of this Agreement requiring the repayment of all funds disbursed hereunder. Additionally, the Deputy Director of the Division of Financial Assistance may request an audit pursuant to Exhibit C, paragraph 4 and refer the matter to the Attorney General's Office or the appropriate district attorney's office for criminal prosecution or the imposition of civil liability. (Civ. Code, §§ 1572-1573; Pen.Code, §§470, 489-490.) Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 13 of 20 EXHIBIT C GENERAL TERMS&CONDITIONS 1. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or agreement not incorporated in the Agreement is binding on any of the parties. 2. APPROVAL: The Grantee will not proceed with any work on the Project until authorized in writing by the State Water Board. 3. ASSIGNMENT: This grant is not assignable by the Grantee, either in whole or in part,without the written consent of the State Water Board. 4. AUDIT: The Grantee agrees the State Water Board,the Bureau of State Audits,the Governor of the State, the Internal Revenue Service,or any authorized representative of the foregoing shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Division of Financial Assistance (Division), at its option, may call for an audit of financial information relative to the Project,where the Deputy Director of the Division determines that an audit is desirable to assure program integrity or where such an audit becomes necessary because of federal requirements. Where such an audit is called for,the audit shall be performed by a certified public accountant independent of the Grantee and at the cost of the Grantee. The audit shall be in the form required by the Division. The Grantee agrees to maintain such records for a possible audit for a minimum of thirty-five(35) years after final payment, unless a longer period of records retention is stipulated. The Grantee agrees to allow the auditor(s)access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further,the Grantee agrees to include a similar right of the State to audit records and interview staff in any contract related to performance of this Agreement. (Gov.Code, §8546.7; Pub. Contract Code, § 10115 et seq.) 5. BONDING: Where contractors are used, the Grantee shall not authorize construction to begin until each contractor has furnished a performance bond in favor of the Grantee in the following amounts: faithful performance(100%) of contract value;labor and materials (100%)of contract value. This requirement shall not apply to any contract for less than$25,000.00. (Civ. Code, §9550; Pub. Contract Code,§7103.) 6. COMPLIANCE WITH LAW, REGULATIONS, ETC.: The Grantee agrees that it will, at all times, comply with and require its contractors and subcontractors to comply with all applicable federal and state laws, rules, guidelines, regulations, and requirements.Without limitation of the foregoing,the Grantee agrees that,to the extent applicable,the Grantee will comply with the provisions of the adopted environmental mitigation plan for the term of this Agreement, or the useful life of the Project,whichever is longer. 7. COMPUTER SOFTWARE: The Grantee certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Agreement for the acquisition, operation or maintenance of computer software in violation of copyright laws. 8. CONFLICT OF INTEREST: The Grantee certifies that it is in compliance with applicable state and/or federal conflict of interest laws. 9. CONTINUOUS USE OF PROJECT;LEASE OR DISPOSAL OF PROJECT: The Grantee agrees that, except as provided in the Agreement, it will not abandon, substantially discontinue use of, lease,or dispose of the Project or any significant part or portion thereof during the useful life of the Project without prior written approval of the Deputy Director of the Division. Such approval may be conditioned as determined to be appropriate by the Deputy Director of the Division, including a condition requiring repayment of all grant funds or any portion of all remaining grant funds covered by this Agreement together with accrued interest and any penalty assessments which may be due. 10. DAMAGES FOR BREACH AFFECTING TAX EXEMPT STATUS: In the event that any breach of any of the provisions of this Agreement by the Grantee shall result in the loss of tax exempt status for any state bonds, or if such breach shall result in an obligation on the part of the State to reimburse the federal government by Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 14 of 20 reason of any arbitrage profits,the Grantee shall immediately reimburse the State in an amount equal to any damages paid by or loss incurred by the State due to such breach. 11. DATA MANAGEMENT: This Project includes appropriate data management activities so that Project data can be incorporated into appropriate statewide data systems. 12. DISPUTES: The Grantee shall continue with its responsibilities under this Agreement during any dispute.Any dispute arising under this Agreement which is not otherwise disposed of by agreement shall be decided by the Deputy Director of the Division, or his or her authorized representative.The decision shall be reduced to writing and a copy thereof furnished to the Grantee and to the State Water Board's Executive Director.The decision of the Division shall be final and conclusive unless,within thirty(30)calendar days after mailing of the Division decision to the Grantee, the Grantee mails or otherwise furnishes a written appeal of the decision to the State Water Board's Executive Director.The decision of the State Water Board's Executive Director shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious,or arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. In connection with any appeal under this clause,the Grantee shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder,the Grantee shall continue to fulfill and comply with all the terms, provisions,commitments, and requirements of this Agreement. This clause does not preclude consideration of legal questions, provided that nothing herein shall be construed to make final the decision of the State Water Board,or any official or representative thereof,on any question of law. 13. ENVIRONMENTAL CLEARANCE (CEQA/NEPA/STREAMBED ALTERATION): a. No work that is subject to the California Environmental Quality Act(CEQA)or National Environmental Policy Act(NEPA) may proceed under this Agreement until documents that satisfy the CEQA/NEPA process are received by the Grant Manager and the State Water Board has given environmental clearance. No work that is subject to an Environmental Impact Report or a Mitigated Negative Declaration may proceed until and unless approved by the Deputy Director of the Division. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required. Proceeding with work subject to CEQA and/or NEPA without environmental clearance by the State Water Board shall constitute a breach of a material provision of this Agreement. b. If this Project includes modification of a river or stream channel, it must fully mitigate environmental impacts resulting from the modification. The Grantee must provide documentation that the environmental impacts resulting from such modification will be fully mitigated considering all of the impacts of the modification and any mitigation,environmental enhancement, and environmental benefit resulting from the Project, and whether,on balance,any environmental enhancement or benefit equals or exceeds any negative environmental impacts of the Project. 14. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS: The Grantee agrees that, at a minimum, its fiscal control and accounting procedures will be sufficient to permit tracing of grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of state law or this Agreement. The Grantee further agrees that it will maintain separate Project accounts in accordance with generally accepted accounting principles. 15. GOVERNING LAW: This grant is governed by and shall be interpreted in accordance with the laws of the State of California. 16. GRANTEE'S RESPONSIBILITY FOR WORK: The Grantee shall be responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement, including, but not limited to, contractors, subcontractors, suppliers,and providers of services. The Grantee shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. The State will not mediate disputes between the Grantee and any other entity concerning responsibility for performance of work. 17. INCOME RESTRICTIONS: The Grantee agrees that any refunds, rebates, credits, or other amounts (including any interest thereon) accruing to or received by the Grantee under this Agreement shall be paid by Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 15 of 20 the Grantee to the State,to the extent that they are properly allocable to costs for which the Grantee has been reimbursed by the State under this Agreement. 18. INDEPENDENT ACTOR: The Grantee, and its agents and employees, if any, in the performance of this Agreement,shall act in an independent capacity and not as officers,employees or agents of the State Water Board. 19. INSPECTION: The State Water Board,the Bureau of State Audits, or any authorized representative of the foregoing, shall have suitable access to the Project site at all reasonable times during Project implementation and thereafter for the useful life of the Project to ascertain compliance with this Agreement and its goals. The Grantee acknowledges that the Project records and location are public records. 20. INSURANCE: Throughout the useful life of the Project,the Grantee shall provide and maintain insurance against fire,vandalism and other loss,damage, or destruction of the facilities or structures constructed pursuant to this Agreement, if any. This insurance shall be issued by a company or companies admitted to transact business in the State of California. The insurance policy shall contain an endorsement specifying that the policy will not be cancelled or reduced in coverage without thirty(30) days prior written notice to the State Water Board. In the event of any damage to or destruction of the Project or any larger system of which it is a part,the net proceeds of insurance shall be applied to the reconstruction, repair or replacement of the damaged or destroyed parts of the Project or its larger system. The Grantee shall begin such reconstruction, repair, or replacement as expeditiously as possible and shall pay out of such net proceeds all costs and expenses in connection with such reconstruction, repair or replacement so that the same shall be completed and the larger system shall be free of all claims and liens. 21. NONDISCRIMINATION: a. During the performance of this Agreement,the Grantee and its consultants and contractors shall not unlawfully discriminate, harass,or allow harassment against any employee or applicant for employment because of sex, race,color, ancestry, religious creed, national origin, sexual orientation, physical disability(including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status,and denial of family care leave. b. The Grantee, its consultants,and contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. c. The Grantee, its consultants,and contractors shall comply with the provisions of the Fair Employment and Housing Act(Gov. Code,§ 12990) and the applicable regulations promulgated thereunder(Cal. Code Regs.,tit. 2, §7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12990,set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. d. The Grantee, its consultants, and contractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement, if any. e. The Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement. Failure by the Grantee to carry out these requirements and applicable requirements of 40 C.F.R.part 33 is a breach of a material provision of this Agreement which may result in its termination. 22. NO THIRD PARTY RIGHTS: The parties to this grant Agreement do not create rights in, or grant remedies to, any third party as a beneficiary of this grant Agreement,or of any duty, covenant, obligation or undertaking established herein. Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 16 of 20 23. NOTICE: a. The Grantee shall notify the State Water Board prior to conducting construction, monitoring, demonstration, or other implementation activities such that State Water Board and/or Regional Water Board staff may observe and document such activities. b. The Grantee shall promptly notify the State Water Board of events or proposed changes that could affect the scope,budget,or work performed under this Agreement. The Grantee agrees that no substantial change in the scope of the Project will be undertaken until written notice of the proposed change has been provided to the State Water Board, and the State Water Board has given written approval for such change. c. Discovery of any potential archeological or historical resource. Should a potential archeological or historical resource be discovered during implementation of the Project,the Grantee agrees that all work in the area of the find will cease until a qualified archeologist has evaluated the situation and made recommendations regarding preservation of the resource,and the Deputy Director of the Division has determined what actions should be taken to protect and preserve the resource. The Grantee agrees to implement appropriate actions as directed by the Division. d. Discovery of any unexpected endangered or threatened species,as defined in the federal or California Endangered Species Acts. Should a federal or state protected species be unexpectedly encountered during implementation of the Project,the Grantee agrees to promptly notify the Deputy Director of the Division. This notification is in addition to the Grantee's obligations under the federal or state Endangered Species Acts. e. The Grantee shall notify the State Water Board at least ten (10)working days prior to any public or media event publicizing the accomplishments and/or results of this Agreement and provide the opportunity for attendance and participation by State Water Board's representatives. f. The Grantee shall promptly notify the State Water Board in writing of completion of work on the Project. g. The Grantee shall promptly notify the State Water Board in writing of any cessation of all major construction work on the Project where such cessation of work is expected to or does extend for a period of thirty(30) days or more and of any circumstance,combination of circumstances,or condition,which is expected to or does delay completion of construction for a period of ninety (90)days or more beyond the estimated date of completion of construction previously provided. 24. OPERATIONS& MAINTENANCE: The Grantee shall maintain and operate the facility and structures constructed or improved as part of the Project throughout the useful life of the Project, consistent with the purposes for which this Grant was made. The Grantee assumes all operations and maintenance costs of the facilities and structures;the State Water Board shall not be liable for any cost of such maintenance, management or operation. The Grantee may be excused from operations and maintenance only upon the written approval of the Deputy Director of the Division. For purposes of this Agreement,"operation costs" include direct costs incurred for material and labor needed for operations,utilities, insurance, and similar expenses. "Maintenance costs"include ordinary repairs and replacements of a recurring nature necessary to prolong the life of capital assets and basic structures,and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. 25. PERMITS,CONTRACTING,AND DEBARMENT:The Grantee shall procure all permits and licenses necessary to accomplish the work contemplated in this Agreement,pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. Any contractors, outside associates,or consultants required by the Grantee in connection with the services covered by this Agreement shall be limited to such individuals or firms as were specifically identified and agreed to during negotiations for this Agreement, if any, or as are specifically authorized by the State Water Board's Grant Manager during the performance of this Agreement. Any substitutions in,or additions to,such contractors, associates,or consultants, shall be subject to the prior written approval of the State Water Board's Grant Manager. The Grantee shall not contract with any party who is debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549,."Debarment and Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 17 of 20 Suspension". The Grantee shall not contract with any individual or organization on USEPA's List of Violating Facilities. (40 CFR, Part 31.35;Gov. Code, §4477)www.echo.epa.gov.The Grantee certifies to the best of its knowledge and belief,that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded by any federal department,the California Department of Industrial Relations (DIR) or Grantee; b. Have not within a three (3)-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal,state or local)transaction or contract under a public transaction;violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any of the offenses enumerated in paragraph (b)of this certification; and, d. Have not within a three (3)-year period preceding this application/proposal had one or more public transactions (federal, state or local)terminated for cause or default. 26. PREVAILING WAGES AND LABOR COMPLIANCE: If applicable, the Grantee agrees to be bound by all the provisions of the Labor Code regarding prevailing wages and shall monitor all contracts subject to reimbursement from this Agreement to assure that the prevailing wage provisions of the Labor Code are being met. The Grantee certifies that it has a Labor Compliance Program (LCP) in place or has contracted with a third party that has been approved by the Director of DIR to operate an LCP. Current DIR requirements may be found at htto://www.dir.ca.aov/lco.asr). For more information,please refer to DIR's Public Works Manual at: httg://www.dir.ca.aov/dise/PWManualCombined.r)df. 27. PROFESSIONALS: The Grantee agrees that only licensed professionals will be used to perform services under this Agreement where such services are called for. All technical reports required pursuant to this Agreement that involve planning, investigation,evaluation, or design,or other work requiring interpretation and proper application of engineering or geologic sciences, shall be prepared by or under the direction of persons registered to practice in California pursuant to Business and Professions Code, sections 6735, 7835, and 7835.1. To demonstrate compliance with California Code of Regulations,title 16, sections 415 and 3065, all technical reports must contain a statement of the qualifications of the responsible registered professional(s). As required by these laws, completed technical reports must bear the signature(s) and seal(s) of the registered professional(s) in a manner such that all work can be clearly attributed to the professional responsible for the work. 28. RECORDS: Without limitation of the requirement to maintain Project accounts in accordance with generally accepted accounting principles,the Grantee agrees to: a. Establish an official file for the Project which shall adequately document all significant actions relative to the Project; b. Establish separate accounts which will adequately and accurately depict all amounts received and expended on this Project, including all grant funds received under this Agreement; c. Establish separate accounts which will adequately depict all income received which is attributable to the Project, especially including any income attributable to grant funds disbursed under this Agreement; d. Establish an accounting system which will adequately depict final total costs of the Project, including both direct and indirect costs; e. Establish such accounts and maintain such records as may be necessary for the state to fulfill federal reporting requirements, including any and all reporting requirements under federal tax statutes or regulations; and, Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 18 of 20 f. If a Force Account is used by the Grantee for any phase of the Project, establish an account that documents all employee hours, and associated tasks charged to the Project per employee. 29. RELATED LITIGATION: Under no circumstances may a Grantee use funds from any disbursement under this Grant Agreement to pay costs associated with any litigation the Grantee pursues against the State Water Board or any Regional Water Board. Regardless of the outcome of any such litigation, and notwithstanding any conflicting language in this Agreement,the Grantee agrees to complete the Project funded by this Agreement or to repay all of the grant funds plus interest. 30. RIGHTS IN DATA: The Grantee agrees that all data, plans,drawings,specifications, reports, computer programs, operating manuals,audio and video recordings, notes,and other written or graphic work produced in the performance of this Agreement shall be in the public domain. The Grantee may disclose,disseminate and use in whole or in part, any final form data and iinformation received,collected, and developed under this Agreement, subject to appropriate acknowledgement of credit to the State Water Board for financial support. The Grantee shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so. 31. STATE REVIEWS AND INDEMNIFICATION:The parties agree that review or approval of Project applications, documents, permits, plans and specifications or other Project information by the State Water Board is for administrative purposes only and does not relieve the Grantee of its responsibility to properly plan,design,construct,operate,maintain, implement,or otherwise carry out the Project.To the extent permitted by law,the Grantee agrees to indemnify, defend and hold harmless the State Water Board and the State against any loss or liability arising out of any claim or action brought against the State Water Board .and/or the State from and against any and all losses,claims,damages,liabilities or expenses, of every conceivable kind,character and nature whatsoever arising out of, resulting from, or in any way connected with (1)the Project or the conditions,occupancy, use, possession, conduct or management of,work done in or about, or the planning, design,acquisition, installation or construction, of the Project or any part thereof; (2) the carrying out of any of the transactions contemplated by this Agreement or any related document; (3) any violation of any applicable law, rule or regulation, any environmental law(including,without limitation,the Federal Comprehensive Environmental Response, Compensation and Liability Act,the Resource Conservation and Recovery Act,the California Hazardous Substance Account Act,the Federal Water Pollution Control Act,the Clean Air Act,the California Hazardous Waste Control Law and California Water Code, section 13304, and any successors to said laws), rule or regulation or the release of any toxic substance on or near the System;or, (4) any untrue statement or alleged untrue statement of any material fact or omission or alleged omission to state a material fact necessary to make the statements required to be stated therein, in light of the circumstances under which they were made,not misleading with respect to any information provided by the Grantee for use in any disclosure document utilized in connection with any of the transactions contemplated by this Agreement.To the fullest extent permitted by law,the Grantee agrees to pay and discharge any judgment or award entered or made against the State Water Board and/or the State with respect to any such claim or action,and any settlement,compromise or other voluntary resolution.The provisions of this section shall survive the term of this Agreement. 32. SUPPLEMENTAL ENVIRONMENTAL PROJECTS: Grant Funds shall not be used for supplemental environmental projects required by Regional Water Boards. 33. STATE WATER BOARD ACTION,COSTS,AND ATTORNEY FEES:The Grantee agrees that any remedy provided in this Agreement is in addition to and not in derogation of any other legal or equitable remedy available to the State Water Board as a result of breach of this Agreement by the Grantee,whether such breach occurs before or after completion of the Project,and exercise of any remedy provided by this Agreement by the State Water Board shall not preclude the State Water Board from pursuing any legal remedy or right which would otherwise be available. In the event of litigation between the parties hereto arising from this Agreement,it is agreed that each party shall bear its own filing costs and attorney fees. 34. TERMINATION, IMMEDIATE REPAYMENT, INTEREST: This Grant Agreement may be terminated by written notice at any time prior to completion of the Project, at the option of the State Water Board,upon violation by the Grantee of any material provision after such violation has been called to the attention of the Grantee and after failure of the Grantee to bring itself into compliance with the provisions of this Agreement within a reasonable time as established by the State Water Board. In the event of termination, the Grantee agrees, upon demand,to immediately repay to the State Water Board an amount equal to the amount of grant Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 19 of 20 funds disbursed to the Grantee prior to such termination. In the event of termination, interest shall accrue on all amounts due at the highest legal rate of interest from the date that notice of termination is mailed to/from the Grantee to the date of full repayment by the Grantee. 35. TIMELINESS: Time is of the essence in this Agreement. The Grantee shall proceed with and complete the Project in an expeditious manner. 36. TRAVEL AND PER DIEM: Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the California Department of Human Resources. These rates may be found at httpJ/www.calhr.ca.gov/emr)lovees/Pages/travel-reimbursements.asgx. Reimbursement will beat the State travel and per diem amounts that are current as of the date costs are incurred by the Grantee. No travel outside the State of California shall be reimbursed unless prior written authorization is obtained from the Grant Manager. 37. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable,then the parties agree that all other provisions of this Agreement shall continue to have full force and effect and shall not be affected thereby. 38. URBAN WATER MANAGEMENT: The Grantee certifies that this Project complies with the Urban Water Management Planning Act(Water Code, § 10610 et seq.). This shall constitute a condition precedent to this Agreement. 39. USEFUL LIFE OF PROJECT: For the purpose of this Agreement,the useful life of any constructed portions of this Project begins upon completion of construction and continues until fifty(50) years thereafter for pipelines and structures and twenty(20) years for all else. 40. VENUE: The State Water Board and the Grantee hereby agree that any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the County of Sacramento, California,or in the United States District Court in and for the Eastern District of California. The Grantee hereby waives any existing sovereign immunity for the purposes of this Agreement. 41. WAIVER AND RIGHTS OF THE STATE WATER BOARD: Any waiver of rights with respect to a default or other matter arising under the Agreement at any time by either party shall not be considered a waiver of rights with respect to any other default or matter. Any rights and remedies of the State provided for in this Agreement are in addition to any other rights and remedies provided by law. 42. WATER CONSERVATION AND EFFICIENCY PROGRAMS: The Grantee acknowledges that it has appropriate water conservation and efficiency programs in place, and that this provision constitutes a condition of the grant award. A web link with examples of water conservation and efficiency programs is available at: httoJ/www.waterboards.ca.gov/waterriahts/water issues/oroarams/drouoht/conservation.shtmi. The Grantee also agrees to comply with the State Water Board's Drought Emergency Water Conservation regulations in sections 863-865 of title 23 of the California Code of regulations. If applicable,the Grantee agrees to include a discussion of progress and compliance in its reports submitted pursuant to Exhibit B of this Agreement. 43. WATER RIGHTS: The Grantee acknowledges that its eligibility for this Grant award is conditioned on its compliance with Water Code section 5103(e),if applicable. The Grantee further certifies that it is not required to file a Statement of Diversion and Use pursuant to Water Code section 5101. 44. WATERSHED MANAGEMENT PLAN CONSISTENCY: The Grantee certifies that any watershed protection activity undertaken as part of this Project will be consistent with the applicable, adopted, local watershed management plans and the applicable Water Quality Control Plan (Basin Plan and/or Statewide) adopted by a Regional Water Board or the State Water Board,where such plans exist. Any such activity occurring in the San Gabriel and Los Angeles watersheds shall be consistent with the San Gabriel and Los Angeles River Watershed and Open Space Plan as adopted by the San Gabriel and Lower Los Angeles Rivers and Mountain Conservancy and the Santa Monica Mountains Conservancy. 45. WITHHOLDING OF GRANT DISBURSEMENTS: The State Water Board may withhold all or any portion of the grant funds provided for by this Agreement in the event that the Grantee has materially violated,or threatens to materially violate, any term, provision, condition, or commitment of this Agreement;or the Grantee fails to maintain reasonable progress toward completion of the Project. Gateway Water Management Authority State Water Board Grant Agreement No. 14-443-550 Page 20 of 20 EXHIBIT D SPECIAL CONDITIONS Proposition 84 Stormwater Grant Program 1. The Grantee certifies that it is a local public agency(i.e., one of the following: a city,county,city and county, district,or a joint powers authority comprised entirely of local public agencies). 2. The Grantee certifies that this Project is intended to achieve one of the purposes set forth in Public Resources Code section 75050.2(a). 3. The Grantee certifies that any real property or interests in real property acquired for this Project shall be acquired from a willing seller. 4. The Grantee certifies that it is providing a match in the amount of at least 20%of the total Project cost. 5. The Grantee certifies that in no event will it complete this Project later than MARCH 31, 2017. It acknowledges that this condition is a material condition of this Agreement.