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20170919 Regular City Council Meeting - Packet California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's website at www.cityofvemon.org. Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Of V Tuesday, September 19, 2017, 9:00 a.m. v~� F°"" off City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Melissa Ybarra,Mayor s�1"tix 1?49 A Yvette Woodruff-Perez,Mayor Pro-Tem William J. Davis, Council Member Luz Martinez, Council Member Leticia Lopez, Council Member CALL TO ORDER& FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. A Proclamation of the Mayor and the City Council of the City of Vernon commending Darren J. Simpkins for his many years of service to the City of Vernon 2. Service Pin Awards for August 2017 Presented by: Michael Earl, Director of Human Resources Regular City Council Meeting Agenda September 19, 2017 NAME DEPARTMENT TITLE YEARS John A. Cusolito Fire Fire Captain 30 William C. Niesley Fire Fire Captain 30 Stephen G. Agon Fire Fire Captain 30 Roberto C. Sousa Police Police Captain 20 3. Lower Los Angeles River Revitalization Plan Presented by: Mark Stanley, Representative for the Rivers and Mountains Conservancy Agency CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. Claims Against the City—Received and Filed 4. None Warrant Registers 5. Ratification of the following City Warrant Register to record the following voided checks: A. City Warrant Register No. 1468 to record voided Check No. 354072 in the amount of$100.00; and B. City Warrant Register No. 1469 to record voided Check No. 354121 in the amount of$100.00. 6. Approval of City Payroll Warrant Register No. 735, totaling $4,738,807.43, which covers the period of August 1 through August 31, 2017 and consists of the following: A. Ratification of direct deposits, checks and taxes totaling $3,735,642.38; and B. Checks and electronic fund transfers (EFT) totaling $1,003,165.05. 7. Approval of City Warrant Register No. 1479, totaling $1,211,260.36, which covers the period of August 29 through September 11, 2017, and consists of the following: A. Ratification of wire transfers totaling $1,009,801.73; and Page 2 of 7 Regular City Council Meeting Agenda September 19, 2017 B. Ratification of the issuance of early checks totaling $168,635.37; and C. Authorization to issue pending checks totaling $32,823.26. 8. Approval of Light & Power Warrant Register No. 444, totaling $3,955,202.57, which covers the period of August 29 through September 11, 2017, and consists of the following: A. Ratification of wire transfers totaling $3,823,432.61; and B. Ratification of the issuance of early checks totaling $87,135.85; and C. Authorization to issue pending checks totaling $44,634.11. 9. Approval of Gas Warrant Register No.232,totaling$25,409.90,which covers the period of August 29 through September 11, 2017, and consists of the following: A. Ratification of the issuance of early checks totaling $25,409.90. City Administration Department 10. Approval to Renew Maintenance Agreement with Tyler Technologies, Inc. Recommendation: A. Find that approval of the proposed action is exempt under the California Environmental Quality Act("CEQA")review,because it is continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve the renewal of the Maintenance Agreement with Tyler Technologies, Inc. in an amount not to exceed $79,344.46 for a period of one year commencing on January 1, 2018. The renewal is exempt from competitive bidding and competitive selection pursuant to Section 2.17.12(A)(2) of the Vernon Municipal Code as maintenance services are for a proprietary software and are available from only one vendor. Health and Environmental Control Department 11. August 2017 Monthly Report Police Department 12. Activity Log and Statistical Summary of Arrests and Activities for the period of August 16, through August 31, 2017 to be received and filed 13. Drug Enforcement Administration Agreement Page 3 of 7 Regular City Council Meeting Agenda September 19, 2017 Recommendation: A. Find that granting authority to execute the referenced agreement is exempt from California Environmental Quality Act ("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Authorize the Police Chief to execute an agreement with the Drug Enforcement Administration (DEA), in substantially the same form as submitted herewith, for continued participation in the Southwest Border Initiative (SWBI)taskforce. 14. Office of Traffic Safety Grant Agreement Recommendation: A. Find that granting authority to execute and submit the above-referenced agreement and related documents is exempt from California Environmental Quality Act ("CEQA")review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project"as defined by CEQA Guidelines section 15378; and B. Authorize the City Administrator to execute an agreement between the City of Vernon and the Office of Traffic Safety, in substantially the same form as submitted herewith, for participation in the Selective Traffic Enforcement Program(STEP). Public Works Department 15. Building Department Report for the Month of August 2017 16. Approval of Amendment No. 3 to Contract CS-0448 with Haul-Away Rubbish Service Company, Inc. for Refuse Collection, Recycling and Disposal Services Recommendation: A. Find that approval of the proposed amendment to the Agreement with Haul-Away Rubbish Service Company, Inc. is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a"project' as defined by CEQA Guidelines, Section 15378; and B. Authorize the City Administrator to execute Amendment No. 3 to Contract CS-0448, in substantially the same form as submitted herewith, for the purpose of providing a brief extension to the Agreement with Haul-Away Rubbish Service Company, Inc. dated October 1, 2014, with no increase to the not-to-exceed cost of$123,800.00. Page 4 of 7 Regular City Council Meeting Agenda September 19, 2017 NEW BUSINESS City Administration Department 17. Award of Managed Print Services Agreement to MRC Xerox Recommendation: A. Find that approval of the services agreement proposed in this staff report is exempt from the California Environmental Quality Act ("CEQA"),because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Approve a Services Agreement with MRC Xerox, in substantially the same form as submitted herewith, for a three-year term in an amount not-to-exceed$104,040.00 per year for managed print services; and C. Authorize the City Administrator to execute a Services Agreement with MRC Xerox with an effective date of September 19, 2017; and D. Authorize the City Administrator to issue change orders for an amount not-to-exceed $50,000.00 over the three-year term of the agreement. City Attorney Department 18. A Resolution of the City Council of the City of Vernon approving the general form of a Three Party City-Developer-Consultant Professional Services Agreement pursuant to Article IV of Chapter 2, Section 2.17.34 of the Vernon Municipal Code Recommendation: A. Find that approval of the forms of contract and of related documents in this staff report is exempt from California Environmental Quality Act ("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached Resolution approving the general form of a Three Party City-Developer- Consultant Professional Services Agreement pursuant to Article IV of Chapter 2, Section 2.17.34 of the Vernon Municipal Code. Public Works Department 19. Purchase of Two Ford Series Utility Vehicles (One 2017 Ford F-550 Cab Model and One 2017 Ford F-250 Model) Page 5 of 7 Regular City Council Meeting Agenda September 19, 2017 Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because purchasing vehicles is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378.And even if such an action were a"project,"it would be exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Approve the purchase of two Ford F Series utility vehicles (one 2017 Ford F-550 Cab Model with dump bed and one 2017 Ford F-250 with a utility body) for a total cost of$113,245.90. 20. A Resolution of the City Council of the City of Vernon opposing the California High-Speed Rail Authority's currently proposed alignment for the High-Speed Rail Project Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act("CEQA")review,because it is a general policy and procedure making activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached Resolution declaring the City's opposition to the California High-Speed Rail Authority's currently proposed alignment for the High-Speed Rail Project. Presently, the alignment for the High-Speed Rail will negatively impact Vernon's economy, as it will lead to the acquisition of properties within Vernon city limits that are zoned for industrial land use. Public Utilities Department 21. Award of Service Agreements to AM Ortega Construction, Inc. and Michels Corporation for Natural Gas Construction and Repair Services Recommendation: A. Find that awarding the service agreements as outlined in the staff report is exempt from California Environmental Quality Act ("CEQA") review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. And even if such activity were deemed a"project,"it would be categorically exempt from CEQA review in accordance with CEQA Guidelines section 15301 (repair, maintenance or minor alteration of existing public facilities and mechanical equipment) and 15302 (replacement or reconstruction of existing structures and facilities), as well as section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and Page 6 of 7 Regular City Council Meeting Agenda September 19, 2017 B. Approve a Service Agreement with A.M. Ortega Construction,Inc. ("AM Ortega"),as the primary provider for services regarding natural gas construction and repair support services, for a total compensation amount not-to-exceed $300,000 per year, and a grand total amount not-to-exceed $900,000 over the three-year term of the agreement; and i. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with AM Ortega to be effective October 1, 2017; and ii. Authorize the City Administrator to issue change orders that may increase compensation for AM Ortega in an amount not-to-exceed $30,000 per year; and C. Approve a Service Agreement with Michels Corporation ("Michels") as the secondary provider for services regarding natural gas construction and repair support services,for a total compensation amount not-to-exceed $300,000 per year, and a grand total amount not-to-exceed $900,000 over the three-year term of the agreement; and i. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with Michels to be effective October 1, 2017; and ii. Authorize the City Administrator to issue change orders that may increase compensation for Michels in an amount not-to-exceed$30,000 per year. ORAL REPORTS 22. City Administrator Reports—brief reports on activities and other brief announcements. 23. City Council Reports —brief AB 1234 reports, or report on: activities, announcements, or directives to staff. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall,located at 4305 Santa Fe Avenue, Vernon, California, and on the City's website,not less than 72 hours prior to the meeting set forth on this agenda. Dated this 14th day of September 2017. By: Maria E. Ayala City Clerk Page 7 of 7 RECEIVED RECEIVED rt v fit. SEP 14 zo17 SEP 1 1 2017 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION HUMAN RESOURCES DEPARTMENT L.f jvf DATE: September 19, 2017 TO: Honorable Mayor and City Council FROM: Michael A. Earl, Director of Human Resources 4� Originator: Lisette M. Grizzelle, Senior Human Resources Analyst RE: RECOGNITION OF RETIRED EMPLOYEE — DARREN J. SIMPKINS, FIREFIGHTER Recommendation A. It is recommended that the City Council acknowledge and present a proclamation to retired employee Darren J. Simpkins, Firefighter, in recognition of his dedicated service to the City of Vernon. Bacl ound Historically, the City Council has issued proclamations in honor of retiring City employees. Darren J. Simpkins, Firefighter, retired from the City of Vernon after providing over twenty- seven (27) years of service to the City. During his career with the City of Vernon, Firefighter Simpkins held the position of Firefighter and was elected Firefighter of the Year in 1995. Firefighter Simpkins completed Hazardous Materials training and became a Hazardous Materials Specialist. He also completed Urban Search and Rescue certification. Firefighter Simpkins assisted with the development of the new Firefighter's Vertical Ventilation Training Program. During his career he served at each of the four fire stations. Firefighter Simpkins was hired on February 26, 1990, and met the eligibility requirements under CalPERS to retire from the City of Vernon effective September 2, 2017. Fiscal Impact There is no additional fiscal impact on the current operating budget as a result of this recommended action. Attachment 1. Proclamation in Recognition of Retired Employee—Darren J. Simpkins Page 1 of 1 of A PROCLAMATION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON COMMENDING DARRENJ. SIMPKINS FOR HIS MANY YEARS OF SERVICE TO THE CITY OF VERNON WHEREAS, Damn J. Simpkins has been employed by the City of Vernon since February 26, 1990, and has faithfully sewed the City of Vernon for over 27years;and WHEREAS, Darren J Simpkins has retired from the City of Vernon effective September 2, 2017, as a Firefighter; and WHEREAS, during the course of his employment with the City of Vernon, Darren J. Simpkins held the position of Firefighter and served at each of the four fire stations;and WHEREAS, Darren J Simpkins completed Hatiardous Materials training and became a Ha;ardous Materials Specialist;completed Urban J earth and Rescue certification;assisted with the development of the new Firefighter's Vertical Ventilation Training Pmgram;and was elected Firefighter of the Year in 1995;and WHEREAS, during his long and distinguished career mith the City of Vernon, Damn J. Simpkins has won the deepest respect of his colleagues through his leadership and his many contributions to the City;and WHEREAS,it is an honor to express our appreciation to Darren J. Simpkins for his exemplary service to the City of Vernon and wish Darren good health upon his retirement and for continued success in life r pursuits;and WHEREAS, the Mayor and the City Council of the City of Vernon, an behalf of its employees, residents and businesses, wish to commend and thank Damn J. Simpkins for his marryyean of service to the City and invite recognition of his contributions and achievements. NOW, THEREFORE, THE MAYOR AIVD THE CITY COUNCIL OF THE CITY OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDEATS AND BUSINESSES HEREBY COMMENDS DARREN J. SIMPKINS FOR HIS MANY YEARS OF SERVICE TO THE CITY. THIS PROCIAMATION IS BEING PR£:SENTED TO DARRFN J. SLAfPKIj -S BY I14E HO:'ORABLF MAYOR MELISSA YBARRA FOIE ANT O N BEH,4j_F OF THE CM'Co U: 'CTL OF TFIE CM'OF VERNON THIS 19T H DAY OF SEPTF_MBER TWO TH0 USAND AND SE VENTEEN. CITY OF VERNON MJE 11A YIBIA1164h, Mayor . w. RECRdVED L RECEIVED SEP 1 1 2017 „�. SEP 0 6 2017 CITY CLERK'S OFflCf STAFF REPORT CITY ADMINISTRATION HUMAN RESOURCES DEPARTMENT C$ C(- DATE: September 19,2017 TO: Honorable Mayor and City Council FROM: Michael A. Earl, Director of Human Resources Originator: Veronica Avendano,Administrative 7eckreitary RE: Service Pin Awards for August 2017 Recommendation A. City Council to present service pins to those employees hired in August. Background Submitted herewith is a list of employees who are eligible to receive their service pin based on the number of service years with the City of Vernon. Fiscal Impact None. Attachment(s) 1. August 2017 Service Pin employee list. Page 1 of 1 017 SERVICE PIN LIST AUGUST ANNIVERSARY EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS John A.Cusolito Fire Fire Captain 8/17/1987 30 William C. Niesley Fire Fire Captain 8/17/1987 30 Stephen G. Agon Fire Fire Captain 8/17/1987 30 Roberto C.Sousa Police Police Captain 8/11/1997 20 RECEIVED ' SEP 12 2017 { SEP 14 2017 0 ITY ADM INi STRATI0N CITY CLERK'S OFFICE STAFF REPORT PUBLIC WORKS DEPARTMENT Cf DATE: September 19,2017 TO: Honorable Mayor and City Council FROM: Daniel Wall,Director of Public Work Originator: Brandon Araujo, Project Engineer J!,_A. RE: Lower Los Angeles River Revitalization Plan A presentation will be delivered by the Rivers and Mountains Conservancy on the Lower Los Angeles River Revitalization Plan. Background In 2015, Assembly Bill 530(Rendon) authorized the California Secretary of Natural Resources, in coordination with the Los Angeles County Board of Supervisors,to appoint a local working group to develop a revitalization plan for the Lower Los Angeles River. The "Lower Los Angeles River" refers to the section of the Los Angeles River from the City of Vemon's northern limits to the mouth of the river in Long Beach. This working group consists of non-governmental organizations and 12 cities along the river including the City of Vernon. The working group first met in May 2016 and is set to finalize the revitalization plan in February 2018. Fiscal Impact There is no fiscal impact to receive and file a presentation by the Rivers and Mountains Conservancy on the status of the Lower Los Angeles River Revitalization Plan. Attachment l) PowerPoint presentation on the Lower Los Angeles River Revitalization Project � r ■ owe r ive r ON wom000kow evi a iza ion an LOWER LA RIVER Project Upda«. J g ou d N f 1l'b1TJ� LOWERILARIVER Assembly Bill 530 ■ In 2015, Governor Jerry Brown signed Assembly Bill 530 (Rendon), authorizing the creation of a local "Working Group" to develop the Lower LA River Revitalization Plan. , of LOS ' RIVERS AND MOUNTAINS1144,0 CONSERVANCY X; CIAOF01 �1' Office of the San Gabriel and County of Assembly Speaker, Lower Los Angeles Los Angeles State of California Rivers and Mountains Conservancy LOWER LA RIVER F' r Plannin Process i YTV Process Schedule Fall Winter I Spring Summer Fall Winter Task 2016 2016 2017 2017 2017 2017 Evaluate existing conditions Develop concept plans and options Prepare draft and final plan -- ---- ---1- -- Community Engagement LOWER LA RIVER Plan Development Structure FPO VNORKING GROUP AGENCY STAFF 8 CONSULTANTS • TECHNICAL AND COMMUNITY ADVISORS (AS NEEDED) LOWER WLRNER WorkingGroup Members 39 Total, includes 12 Cities in the Southeast + NGOs Businesses —Chamber of Commerce Council of Watershed Health Prevention Institute California Assembly District 63, East Yard Communities for Public Counsel Speaker Anthony Rendon Environmental Justice Regional Water Quality Control Board City of Bell Friends of the LA River(FoLAR) River LA City of Bell Gardens From Lot to Spot (FLTS) The Nature Conservancy City of Cudahy Gateway Cities COG The Trust for Public Land City of Downey Gateway Water Management Authority Trails4All City of Huntington Park Heal the Bay Urban Waters Federal Partnership City of Long Beach Long Beach Conservation Corps Water Replenishment District City of Los Angeles Los Angeles Conservation Corps Watershed Conservation Authority City of Lynwood Los Angeles County Bike Coalition Watts Reimagined City of Maywood Los Angeles County 1 st District City of Paramount Los Angeles County 2nd District City of South Gate Los Angeles County 4th District City of Vernon Los Angeles Neighborhood Land 4dvi Trust LOWER LA RIVER Plan Element Committees Community Economics, Health and Equity WORKING GROUP Water and Community Environment Engagement Pwbfic Realm Implementation River Segment _ , Committees ' M kk.01kVtm Park /0000 Cowny Vernon to 4PAh Cw. Rio Hondo . . . . . . .: . . Rio Hondo to �. Compton Creek ' • NONE . ■ MENEM Compton Creek to LA River outlet '9s�� BTUO M LOWER LA RIVER .L FC D 2] •,f Lower Los Angeles River Revitalization Plan GUIDING PRINCIPLES LOWER LA RIVER Slide 10 CD). Update Guiding Principles Corhiran,Dusadee,7/18/2017 Water and Environment ■ Manage Flood Risk ■ Enhance Local Water Capture and Use ■ Improve Water Quality ■ Conserve and Restore Habitat, Biodiversity, and Floodplain Functions LOWER LA R11IEp Public Realm ■ Enhance Connectivity A. r ■ Create Public Spaces ■ Enhance Consistent User Experience and Access fx LOWER LA RIVER Community Economics, Health, and Equity ■ Prevent gentrification-induced displacement ■ Address homelessness ■ Support and develop local business and workforce ■ Increase equitable community access and assets ■ Promote wellness and physical activity ■ Increase community green infrastructure LOWERLARNER Community Engagement ` ■ Listen to the community's needs to improve the - -- Lower LA River � • ■ Build awareness of the Lower LA River and promote revitalization ■ Continue to work with the community while r building projects 1, LOWER LR RIVER ML 4 �r -- gg _ Q ortunities � � . S i4�i Y�L P. -m- LOWERLARIVER pp Engagement ortunities ■ Community Presentations - , ■ Lower LA River Bike Tours ■ Trails Usage Education Sessions ' += ■ Pop-up Booths in Local Neighborhoods ■ Community Workshops ■ Online Questionnaire ■ Quarterly Newsletter ■ Monthly Working Group Meetings -PORN .�. LOWER LA RIVER Community Outreach : Previous Events Kick Off Events Community Workshops 00 r . 1 Community Outreach : Previous Lower - Bike Tours Working Group Meetings now , E _ - _ � , . . �.� �� ■ � .� Community Outreach : Previous Events Trails Usage Education Sessions Pop-Up Booths JFF�;j V I V1 yj _ .GS LOWER LA►RIVER LA River Movie Night= 2017 FLZS== � � / � � }�� . � ��' ® ■�. . \ . � . � . Upcoming Outreach Events 5 ■ Sept 7t", 2017- Working Group Meeting, Huntington � Park f- ■ August to October - Community Outreach Phase 2 Lever LA River Bike Tours Pop-up Booths in Local Neighborhoods Community Workshops ■ Community Celebration Events in .. —g ,On LOWER LA RIVER _ Learn More Visit www.LowerLARiver.org Attend a Working Group Meeting or join us at an event in your community! . mL LOWER LA RIVER 7'�il.-aa'*� iia�� _ -F ��i■ 1�7;i...�� .n4-��1�i r��A� �� .��r ,e�� ' I Pi I lip OKA ower aver LOWERLARIVER eve a � za ion an Project Updates RECEIVED ,...., � . .� RECEIVED SEP 14 2017 ' SEP 12 2017 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION FINANCE/TREASURY DEPARTMENT DATE: September 12, 2017 TO: Honorable Mayor and City Council FROM: William Fox, Finance Director D RE: Ratification of the City Warrant Registers for City Council Agenda of September 19, 2017 It is recommended that the ratification of the following warrant registers to record the following voided checks be considered at the City Council meeting of September 19, 2017. 1. City Warrant Register No. 1468 to record voided Check No. 354072 in the amount of$100.00 issued 03/21/17 to Froberg, Steven. 2. City Warrant Register No. 1469 to record voided Check No. 354121 in the amount of$100.00 issued 03/14/17 to Froberg, Steven. CITY OF VERNON ACCOUNTS PAYABLE CHECK NO. 354072 RIWOCI?AIINm N47!! IRQ NLSIEIR 0WRWrKW DWCWNT ALR MI 022217 02/22/2017 SPECIAL VERNON HOUSING COMMISSION 0.00 100.00 v* * 146E 03'2A11-7 v0 tp I )j)E C IQ _ L.- Vo:vF-D ON 'DmN 100-00 PLEASE DETACH BEFORE DEPOSITING PAYA6LE rHROUC1k City of Vemon EAST WEST BAM HLpNT FLOOR M7 4305 Santa Fe Ave ' SM LINO.CON �104 Vemon,CA 90058 y y (323)583 8811 t#ATE.0 q� -.:eGII AMWNT 4 r 005155 03121=17 354072 1G0,00 PAY One Hundred Dollars and No Cents TO THE FROBERG, STEVEN NON-NEGOTIABLE ORDER 3386 50TH STREET OF VERNON, CA90058 NON-NEGOTIABLE COPY COPY COPY COPY COPY CITY OF VERNON ACCOUNTS PAYABLE CHECK NO. 354121 w•' NAB: DATE ' -11,aWXWM . pMR TM pL5=NT NAQUNT�9&*- 121416 12/14/2016 VERNON HOUSING COMMISSION: 12114/16 0.00 100.00 I S5► C,t,§* V'fplutc c 3Mi 4 f WF' 4140 0410411-7 wipeb VJ,D c(`a ir�71 s 4 �u{,�t� s,ti<F 100.00 PLEASE DETACH BEFORE DEPOSITING PAVAOE THROUGH ••. City of Vemon FAST VW-STBAW 4305 Santa Fe Ave 2000 SANMARWO G91101 sLtmm Vernon,CA 90058 Offle + (323)583-8811 '�'� T 005155 103/14/2017 354121 100.00 PAY One Hundred Dollars and No Cents TO THE FROBERG, STEVEN NON-NEGOTIABLE ORDER 3386 50TH STREET OF VERNON, CA90058 NON-NEGOTIABLE COPY COPY COPY COPY COPY IV RECEIVED SEP 14 2017 RECEIVED {.rv1 *it CITY CLERK'S OFFICE SEP 12 2017 STAFF REPORT CITY ADMINISTRATION FINANCE/TREASURY DEPARTMENT CrOf DATE: September 12, 2017 TO: Honorable Mayor and City Council FROM: William Fox, Finance DirectorV--�Zf RE: City Payroll Warrant Register for City Council Agenda of September 19, 2017 It is recommended that the attached Payroll Warrant Register No. 735 be approved at the City Council meeting of September 19, 2017 Payroll Warrant Register No. 735 totals $4,738,807.43, and covers claims and demands presented for August 1, 2017 to August 31, 2017, drawn from East West Bank, Payroll Account. The following list details the components of Payroll Warrant Register No. 735: 1. Ratification of direct deposits, checks and taxes totaling $3,735,642.38; and 2. Checks and electronic fund transfers (EFT) paid through General bank account totaling 1,003,165.05 Raquel Franco j 911212017 8:38 AM PAYROLL WARRANT REGISTER City of Vernon No. 735 Month of August 2017 1 hereby Certify: that claims or demands covered by the This is to certify that the claims or demands above listed warrants have been audited as to accuracy covered by the above listed warrants have been and availability of funds for payments thereof; and that audited by the City Council of the City of Vernon said claims or demands are accurate and that funds are and that all of said warrants are approved for pay- available for payments thereof. ments William Fox DATE Director of Finance — DATE Date: Page 1 of 1 Payroll Warrant Register Memo Warrant Payrolls reported for the month of August: 07/09/17-07/22/17, Paydate 08/03/17 07/09/17-07/22/17, Paydate 08/03/17 07/22/17-07/22/17, Paydate 08/03/17 07/2311 7-08/05/17, Paydate 08/17/17 07/23/17-08/05/17, Paydate 08/17/17 07/23/17-08/05/17, Paydate 08/17/17 08/06/17-08/19/17, Paydate 08/31/17 08/06/17-08/19/17, Paydate 08/31/17 Payment Method Date Payment Description Amount Checks 08/03/17 Net payroll, checks $ 22,982.95 ACH 08/03/17 Net payroll, direct deposits 847,890.84 ACH 08/03/17 Payroll taxes 275,326.38 ACH 08/03/17 Net payroll, direct deposits 78,026.20 ACH 08/03/17 Payroll taxes 42.285.85 Checks 08/03/17 Net payroll, checks 2,260.76 ACH 08/03/17 Net payroll, direct deposits 61,619.29 ACH 08/03/17 Payroll taxes 15,646.05 Checks 08/17/17 Net payroll, checks 25,535.68 ACH 08/17/17 Net payroll, direct deposits 885,291.54 ACH 08/17/17 Payroll taxes 297,207.16 Checks 08/17/17 Net payroll, checks 4,770.27 ACH 08/17/17 Net payroll, direct deposits 12,001.52 ACH 08/17/17 Payroll taxes 4,093.51 ACH 08/17/17 Net payroll, direct deposits 12,730.30 ACH 08/17/17 Payroll taxes 6,560.07 ACH 08/31/17 Payroll taxes 27,109.97 ACH 08/31/17 Net payroll, direct deposits 842,486.63 ACH 08/31/17 Payroll taxes 265,618.60 ACH 08/31/17 Net payroll, direct deposits 5,116.76 ACH 08/31/17 Payroll taxes 1,082.05 Total net payroll and payroll taxes 3,735,642.38 ACH 08/03/17 ICMA 42,951.10 ACH 08/03/17 CalPERS 249,792.86 ACH 08/03/17 California State Disbursement Unit 2,942.38 355379 08/03/17 Sandra Bingman 2,000.00 355390 08/03/17 L.A. County Sheriffs Office 510.00 355385 08/03/17 Franchise Tax Boad 200.00 ACH 08/03/17 IBEW Dues 3,556.64 ACH 08/03/17 Vernon Firemen's Association 3,222.00 ACH 08/03/17 Vemon Police Officers' Benefit Association 1,930.76 ACH 08/03/17 ICMA 66,815.45 ACH 08/03/17 CalPERS 22,659.64 ACH 08/03/17 CalPERS 250,447.04 ACH 08/17/17 ICMA 46,330.68 ACH 08/17/17 Califomia State Disbursement Unit 2,942.38 ACH 08/17/17 Teamsters Local 911 2,370.00 355497 08/17/17 L.A. County Sheriffs Office 510.00 355492 08/17/17 Franchise Tax Boad 200.00 ACH 08/17/17 Vernon Firemen's Association 3,172.00 ACH 08/17/17 Vernon Police Officers' Benefit Association 1,930.76 Page 7 of 2 Payment Method Date Payment Description Amount ACH 08/17/17 CaIPERS 4,365.57 ACH 08/31/17 ICMA 41,076.29 ACH 08/31/17 CaIPERS 244,143.89 ACH 08/31/17 California State Disbursement Unit 2,248.15 355629 08/31/17 L.A. County Sheriffs Office 510.00 355623 08/31/17 Franchise Tax Boad 200.00 ACH 08/31/17 Vernon Firemen's Association 3,122.00 ACH 08/31/17 Vernon Police Officers' Benefit Association 1,926.14 ACH 08/31/17 CaIPERS 1,089.32 Payroll related disbursements, paid through General bank account 1,003,166.05 Total net payroll,taxes,and related disbursements $ 4,738,807.43 Page 2 of 2 i RECEIVED RECEIVED S SEP 14 2017 EP 12 2017 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATIO FINANCE/TREASURY DEPARTMENT C DATE: September 12, 2017 TO: Honorable Mayor and City Council_ FROM: William Fox, Finance Director + RE: City Warrant Register for City Council Agenda of September 19, 2017 It is recommended that the attached City Warrant Register No. 1479 be approved at the City Council meeting of September 19, 2017. City Warrant Register No. 1479 totals $1,211,260.36, and covers claims and demands presented during the period of August 29 through September 11, 2017, drawn, or to be drawn, from East West Bank. The following list details the components of City Warrant Register No. 1479: 1. Ratification of wire transfers totaling $1,009,801.73; 2. Ratification of the issuance of early checks totaling $168,635.37; and 3. Authorization to issue pending checks totaling $32,823.26. .1 ,a+■.. f' CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 PS Sr 1Mp I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant funds are available for payments thereof. Numbers: William Fox Finance Director Date: Printed:9/12/2017 9:14 13AM Page 2 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT WATER REPLENISHMENT 020.1084.500110 179,756.28 Groundwater Production&Assessment- 082417 1674 DISTRICT 09107/2 017 179,756.28 BENEFIT ASSOCIATION VERNON 011.210250 1,926.14 Police Association Member Dues: Ben200489 1675 POL Payment 08/31/2017 1,926.14 VERNON FIREMENS ASSOCIATION 011.210250 3,122.00 Fire House Fund: Payment Ben200491 1676 08131/2017 3,122.00 ICMA RETIREMENT TRUST 457 011.210220 41,076.29 Deferred Compensation: Payment Ben200485 1677 08/31/2017 41,076.29 CITY OF VERNON, FSAACCOUNT 011.100013 606.92 FSA- Dependent: Payment Ben200487 1678 011.100013 354.37 FSA- Medical: Payment Ben200487 1678 08/31/2017 961.29 CALPERS 011.210240 247,857.66 PERS Contributions: Payment Ben200483 1679 011.210240 242.73 PERS Survivor's Benefit: Payment Ben200483 1679 011.210240 409.07 PERS Buy-back: Payment Ben200483 1679 011.210240 -4,365.57 PERS Contributions: Special PR- Ben200483 1679 011.199999 449.29 PERS Contribution Adj: Keye Retirement Ben200483 1679 011.199999 0.93 PERS Contribution Adj: Keys Sury Ben200483 1679 Benefit 011.199999 -592.35 PERS Contribution Adj: Cases PEPRA Ben200483 1679 Adj 011.1015.530034 -0.15 PERS Contributions: Rounding Ben200483 1679 Adjustment Printed:9/12/2017 9:14:13AM Page 3 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 09/05/2017 244,001.61 STATE DISBURSEMENT UNIT 011.210260 2,248.15 Child Support: Payment Ben200493 1680 09/05/2017 2,248.15 CENTRAL BASIN MWD 020.1084.500130 123,593.20 Potable Water Breakdown VERJUL17 1681 09/07/2017 123,593.20 AETNA HEALTH OF CALIFORNIA 011.1026.502031 9,041.68 Medicare PPO Retirees 31184753 1682 011.1026.502031 2,090.44 Medicare HMO Retirees 31185521 1682 09/08/2017 11,132.12 ANTHEM BLUE CROSS 011.1026.502031 2,776.50 COBRA 1582274A 1683 011.1026.502031 61,954.39 Retirees U165 541585C 1683 011.210221 309,340.51 All Active Employees 648619B 1683 011.210222 27,713.25 All Active Employees 648619E 1683 09/08/2017 401,784.65 STEVEN FROBERG 011.1048.596200 100.00 Special Vernon Housing Commission 022217 1684 011.1048.596200 100.00 Vernon Housing Commission: 12/14/16 121416 1684 09/08/2017 200.00 TOTAL WIRES $ 1,009,801.73 Printed:9/1212017 9:14:13AM Page 4 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT AQUA-METRIC SALES COMPANY 011.120010 4,340.80 2150-215 Sensus water meter, OMNI 4" 65803IN 011.0012409 355601 011.120010 379.82 Sales Tax 8.75 65803IN 355601 08/29/2017 4,720.62 DANN FROEHLICH DESIGN 011,1026.596200 220.05 Sr. Deputy Attorney Recruitment 081617 355602 Brochure 011.1026.596200 220.05 Deputy City Administrator Brochure 081617(2) 355602 011.1026.596200 220.05 Planning Manager Brochure 081617(3) 355602 08/29/2017 660.15 INC F GAVINA S SONS 011.120010 582.20 0500-100 Regular Coffee,42- 1,5 oz. 3796310 011.0012580 355603 011,120010 653.76 0500-105 Gavina Gourmet Drip Coffee 3796310 011.0012580 355603 12 011.120010 31.36 0500-145 Coffee Filters, 12 cup 3796310 011.0012580 355603 011.120010 1,824.00 0500-200 Coffee Beans,5#per bag, 3796310 011.0012580 355603 011.120010 500.90 0500-210 French Vanilla Powder,#546. 3796310 011.0012580 355603 011.120010 455.00 0500-220 Chocolate Powder,#665. 3796310 011.0012580 355603 011.120010 665.92 0500-230 Cream Powder,#3007 3796310 011.0012580 355603 011.120010 2.90 Sales Tax 3796310 355603 08/29/2017 4,716.04 TRUCK REPAIR CENTER IMPACT 011.1046.520000 262.59 PCM wire harness 6807 011.0012545 355604 TIR 011.1046.590000 135.00 Labor to diagnose and repair 6807 011.0012545 355604 011.1046.520000 24.29 Sales Tax 6607 355604 011.1046.520000 79.81 Crankshaft position sensor 6808 011.0012546 355604 011.1046.590000 75.00 Labor to diagnose and repair 6808 011.0012546 355604 Printed:9/12/2017 9:14:13AM Page 5 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT TRUCK REPAIR CENTER IMPACT 011.1046.520000 7.38 Sales Tax 6808 355604 TIR 08/29/2017 584.07 INC MEASUREMENT CONTROL 020.1084.520000 3,479.88 Zenner FHD30 Fire Hydrant Meters with 190330 011.0011957 355605 SYSTEM 020.1084.520000 636.38 EDDY gate valves for Zenner FHD30, 190330 011.0011957 355605 020.1084.520000 103.34 Zenner FHD30 nipples,2.5'NH X 3"MIP, 190330 011.0011957 355605 020.1084.520000 61.57 Freight 190330 011.0011957 355605 020.1084.520000 379.76 Sales Tax 190330 355605 08/29/2017 4,660.93 NORTH PARK HOA 011.1048.560000 270.00 Assoc Dues: 6010 Oak St. 081717 355606 011.1048.560000 270.00 Assoc Dues: 2915 60th Place 081717(2) 355606 08/29/2017 540.00 INC SECURITY NETWORK 011.1049.590000 250.00 Replace Front Office Motion Detector 45940S 355607 08/29/2017 250.00 SWEINHART ELECTRIC CO 011.1049.590000 611.34 Maintenance&Repairs 15536 355608 08/29/2017 611.34 INC ATHRONE CO 011.1043.520000 118.62 Portable Restrooms 504720 355609 011.1043.520000 118.80 Portable Restrooms 506984 355609 08/31/2017 237.42 AEGIS ITS, INC 011.1043.590000 1,225.71 Knockdown PPB Pole 21407 355610 08/31/2017 1,225.71 Printed 9/1212017 9:14:13AM Page 6 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT ALL AMERICAN ASPHALT 011.1043.900000 28,487.04 Progress Payment No. 2 175857 355611 011.1043.900000 1,250.13 Progress Payment No. 2 175857 355611 011.1043.900000 828.32 Progress Payment No. 2 175857 355611 08/31/2017 30,565.49 AREA E FIRE CHIEFS 011.1033.596550 500.00 Annual Membership Dues-- 082317 355612 ASSOCIATION 08/31/2017 500.00 INC ATHENS INSURANCE 011.1004.502090 75.00 Claims Entered 07/17 IVC14550 355613 SERVICES 08/31/2017 75.00 BURHENN&GEST LLP 011.1024.593200 1,352.18 Professional Services 3345 355614 08/31/2017 1,352.18 CAL DEPT OF PUBLIC HEALTH 011.1060.596550 225.00 Lead Cert. Renewal/L. Ong Yiu 082217 355615 08131/2017 225.00 CAL MUNICIPAL UTILITIES ASSOC 020.1084.596550 1,589.00 Water Utility Membership Dues 170854 355616 08/31/2017 1,589.00 CALIFORNIA WATER SERVICE 011.1043.560000 94.84 Period:08117 082217 355617 08/31/2017 94.84 EUGENIO CERDA 011.1031.596500 14.98 Firearms/Tactical Adv 082117 355618 08/31/2017 14.98 CITY OF WHITTIER 011.1026.596906 372.00 Livescan Fingerprint 8020000568 355619 Printed:9/12/2017 9:14:13AM Page 7 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 08/31/2017 372.00 GOODYEAR TIRE& RUBBER CO 011.1046.520000 824.67 P235155R17 goodyear eagle rs-a tires 44603537 011.0012447 355620 011.1046.590000 12.25 State tire fee 44603537 011.0012447 355620 011.1046.520000 72.16 Sales Tax 8.75 44603537 355620 08/31/2017 909.08 LLC DUNGAREES 020.1084.540000 554.64 Item No. S202- 1459397 011.0012468 355621 020.1084.540000 737.10 Item No. S202- 1459397 011.0012468 355621 020.1084.540000 702.00 Item No. 100272- 1459397 011.0012468 355621 020.1084.540000 280.80 Item No. B151- 1459397 011.0012468 355621 020.1084.540000 786.24 Item No. B159- 1459397 011.0012468 355621 020.1084.540000 547.56 Item No. 100590-- 1459397 011.0012468 355621 020,1084.540000 365.04 Item No. 100590- 1459397 011.0012468 355621 020.1084.540000 868.78 Item No. C003- 1459397 011.0012468 355621 020.1084.540000 678.64 Item No. C003-- 1459397 011.0012468 355621 020.1084.540000 269.20 Item No. K126- 1459397 011.0012468 355621 020.1084.540000 234.08 Item No. K126-- 1459397 011.0012468 355621 020.1084.540000 210.60 Item No. K87- 1459397 011.0012468 355621 020.1084.540000 177.92 Item No. K87- 1459397 011.0012468 355621 020.1084.540000 -47.12 Discount 1459397 011.0012468 355621 020.1084.540000 92.44 Item no. S202- 1462648 011.0012481 355621 020.1084.540000 224.64 Item. B151-- 1462648 011.0012481 355621 08131/2017 6,682.56 Printed 90212017 9:14 13AM Page 8024 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT ENTENMANN-ROVIN CO 011.1033.520000 63.62 Fire Badges 125564IN 355622 08/31/2017 63.62 FRANCHISE TAX BOARD 011.210260 200.00 Garnishment: Payment Ben200477 355623 08131/2017 200.00 HSA BANK 011.1040.502030 1,000.00 Initial Contribution 1 D.Wall 082317 355624 08/31/2017 1,000.00 INTERNATIONAL CODE COUNCIL 011.1060.596550 50.00 Cert. Renewal/J.Torres 082217 355625 08/31/2017 50.00 INC INTERSTATE GAS SERVICES 020.1084.596200 1,480.00 Consulting Services 07/17 7021386 355626 08/31/2017 1,480.00 K&B ENGINEERING 011.199999 5,000.00 Reimb Sec Deposit E-2016-0605 Rel000200473 355627 08/3112017 5,000.00 KRAZAN&ASSOCIATES„ INC. 060.6033.900000 3,118.00 Construction Testing&Inspection 116584822395 355628 08131/2017 3,118.00 LA COUNTY SHERIFF'S DEPT. 011.210260 510.00 Garnishment: Payment Ben200475 355629 08/31/2017 510.00 INC LANGUAGE LINE SERVICES 011.1031.594200 34.88 Interpretation Services 4113843 355630 08/31/2017 3488 LN CURTIS&SONS 011.1033.520000 2,306.97 G-Xtreme Jacket INV80134 355631 011.1033.590000 22.00 Respiratory Fit Testing INV97500 355631 Printed:9/1212017 9:14:13AM Page 9 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT LN CURTIS&SONS 011.1033.590000 22.00 Respiratory Fit Testing INV97507 355631 08/31/2017 2.350.97 MARIA MADRIGAL 011.1031.596500 18.19 Firearms/Tactical Rifle Adv 082117 355632 08/31/2017 18.19 MCMASTER CARR SUPPLY 020.1084.520000 161.64 Supplies 32554967 355633 COMPANY 08/31/2017 161.64 NET TRANSCRIPTS, INC. 011.1031.596200 553.95 Transcription Services 14184IN 355634 08131/2017 553.95 OFFICE DEPOT 011.1043.520000 130.21 Office Supplies- 080117_MULTIPLE 011.0012569 355635 011.1049.520000 40.26 Office Supplies- 080117_MULTIPLE 011.0012569 355635 011.120010 163.23 Office Supplies- 080117_MULTIPLE 011.0012569 355635 011.1043.520000 12.05 Sales Tax 080117_MULTIPLE 355635 011.1049.520000 3.72 Sales Tax 080117_MULTIPLE 355635 011.120010 15.09 Sales Tax 080117 MULTIPLE 355635 08/31/2017 364.56 PROFORMA EXPRESS GRAPHICS 011.1061.520000 180.00 City of Vemon Negative Declaration of 9015601840 011.0012475 355636 011.1061.520000 15.75 Sales Tax 8.75 9015601840 355636 08/31/2017 195.75 ANA GUINONES 011.1031.596500 35.84 Firearms/Tacticat Rifle Adv 082117 355637 08/31/2017 35.84 Printed:9/12/2017 9:14:13AM Page 10 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT Rio HONDO COLLEGE 011.1026.596905 55.20 Enrollment Fee S17144ZVRN 355638 08/31/2017 65.20 SO CAL EDISON 011.1043.560000 63.59 Period: 08117 081617 366639 08/31/2017 83.59 SO CAL LAND MAINTENANCE, INC 011.1049.590000 2,685.00 Maintenance Services 6182 355640 011.1049.590000 2,685.00 Maintenance Services 6330 355640 08131 l2017 5,370.00 SOUTH COAST AQMD 011.1033.590000 111.83 Rule 461 Liquid Fuel Dispensing System 3133683 355641 011.1033.590000 378.28 1 C E(50-500 HP) EM ELEC 3133705 355641 GEN-DIESEL 011.1033.590000 378.28 1 C E(50-500 HP)EM ELEC 3133707 355641 GEN-DIESEL 011.1033.590000 378.28 1 C E (50-500 HP)EM ELEC 3133708 355641 GEN-DIESEL 011.1033.590000 127.46 Flat Fee for Last FY Emissions 3136502 355641 011.1033.590000 127.46 Flat Fee for Last FY Emissions 3136564 355641 011.1033.590000 127.46 Flat Fee for Last FY Emissions 3136566 355641 011.1033.590000 127.46 Flat Fee for Last FY Emissions 3136567 355641 08/31/2017 1,756.51 STACY MEDICAL CENTER 011.1031.594200 655.00 Pre-Booking Exams&Custody Blood 521121002 355642 Draw 08/31/2017 655.00 INC SUPER CAN INDUSTRIES 011.1033.520000 1,351.70 Maintenance& Repairs 4245 355643 Pnnted:9/12/2017 9:14.13AM Page 11 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 08/31/2017 1,351.70 UNIVERSITY OF CA 011.1024.596600 415.94 CA Municipal Law Handbook 2017 10661123 355644 08/31/2017 415.94 PC US HEALTHWORKS MEDICAL 011.1026.597000 72.00 Medical Services 3166833CA 355645 GROU 011.1026.597000 119.00 Medical Services 3170280CA 355645 08/31/2017 191.00 VERNON CHAMBER OF 011.1023.550000 3,000.00 Board of Directors Annual Installation 8191 355646 COMMERCE 08/31/2017 3,000.00 INC W.I.S.E. 011.120010 178.20 0270-370 WD-40 Smart Straw, 12- 12 114880501 011.0012434 355647 011.120010 16.48 Sales Tax 8.75 114880501 355647 011.120010 444.60 0515-448 CRC Natural Degreaser, 12- 114880502 011.0012434 355647 011.120010 41.13 Sales Tax 8.75 114880502 355647 08/31/2017 680.41 INC WEST COAST ARBOR I STS 011.1043.590000 25,148.00 Tree Maintenance 126793 355648 08/31/2017 25,148.00 CALIFORNIA WATER SERVICE 011.1033.560000 73.58 Period:08/17 082217(2) 356649 09/05/2017 73.58 DEPT OF TOXIC SUBSTANCES 011.123100 2,065.09 Former Thermador Industrial Site 17SM0458 355650 CTRL 09/05/2017 2,065.09 Printed:9/12/2017 9:14:13AM Page 12 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.Q.# ISSUED NUMBER AMOUNT DISH NETWORK 011.5031.560000 50.50 Period: 09/17 081117 355651 09/05/2017 50.50 MERRIMAC ENERGY GROUP 011.1033.570000 2,628.44 Diesel Fuel- 2172604 011.0012642 355652 011.1033.570000 4.02 AB32 Fee 2172604 011.0012642 355652 011.1033.570000 2.66 Federal Oil Spill 2172604 011.0012642 355652 011.1033.570000 198.56 State Diesel Tax 2172604 011.0012642 355652 011.1033.570000 1.24 Lust Fee 2172604 011.0012642 355652 011.1033.570000 290.00 Clear Diesel Sales Tax 2172604 355652 011.1033.570000 1,358.28 Unleaded Fuel- 2172605 011,0012642 355652 011.1033.570000 2.26 CA Enviro/Fed Oil Spill Tax 2172605 011.0012642 355652 011.1033.570000 0.96 CA Childhood Lead Fee 2172605 ❑11.0012642 355652 011.1033.570000 1.78 AB32 Fee 2172605 011.0012642 355652 011.1033.570000 190.38 State Gasoline Excise Tax 2172605 011.0012642 355652 011.1033.570000 0.64 Lust Fee 2172605 011.0012642 355652 011.1033.570000 66.05 Sales Tax 4.25% 2172605 355652 011.1033.570000 874.76 Diesel Fuel-- 2172606 011.0012642 355652 011.1033.570000 1.28 AB32 Fee 2172606 011.0012642 355652 011.1033.570000 0.85 Federal Oil Spill 2172606 011.0012642 355652 011.1033.570000 63.36 State Diesel Excise Tax 2172606 011.0012642 355652 011.1033.570000 0.40 Lust Fee 2172606 011.0012642 355652 011.1033.570000 96.50 Clear Diesel Sales Tax 2172606 355652 09/05/2017 5,782.42 Printed:9/1212017 9.14:13AM Pape 13 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT MGA FLOORING CENTERS 011.1049.520000 975.00 CoveBase,6"Black Tue roll rubber base. 61756 011.0012610 355653 011,1049.520000 35.94 Special Order Supplies-Adhesive for 61756 011.0012610 355653 011.1049.520000 3.99 Special Order Putty Knife. 61756 011.0012610 355653 011.1049.520000 93.88 Sales Tax 61756 355653 09/05/2017 1,108.81 POWER DESIGN 011.9019.590110 2,253.02 Preventative Maintenance 41058 355654 09/05/2017 2,253.02 INC ALLSTAR FIRE EQUIPMENT 011.1033.540000 296.48 Haix Structure Boots- 200226 011.0012515 355655 011,1033.540000 284.05 Haix Structure Boots- 200243 011.0012515 355655 011.1033.540000 296.48 Haix Structure Boots- 200566 011.0012515 355655 09/07/2017 877.01 ASCE LA SECTION 011.1026.596905 200.00 Employment Ad- COV170831 355656 09/07/2017 200.00 VERONICA AVENDANO 011.1026.596500 40.77 Whitler PO Livescan& Raffle Prize OB3117 355657 09/07/2017 40.77 BROADBAND LLC 057.1057.500173 4,250.00 Internet Access Services- IN0915201720037 057.0000053 355658 44 09/07/2017 4,250.00 JERRY CHAVEZ JR 011.1031.596500 9.10 Firearms/Tactical Rifle Adv 082117 355659 09/07/2017 9.10 CURRENT WHOLESALE ELECTRIC 011.1049.900000 66.61 Electrical& Hardware Supplies- 247536 011.0012496 355660 Printed:9112/2017 9:14:13AM Page 14 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT CURRENT WHOLESALE ELECTRIC 011.1049.900000 150.26 Electrical& Hardware Supplies- 247777 011,0012496 355660 011.1049.900000 66.35 Electrical& Hardware Supplies- 247814 011.0012496 355660 011.1049.900000 2,062.06 Electrical& Hardware Supplies- 247896 011.0012496 355660 011.1049.900000 441.53 Electrical& Hardware Supplies- 247961 011.0012496 355660 011.1043.520000 246.22 Electrical&Hardware Supplies- 247962 011.0012496 355660 011.1049,900000 157.07 Electrical& Hardware Supplies- 247963 011.0012496 355660 09/07/2017 3,190.10 DALE'S TRANSPORT 011.1043.520000 35.00 Truck Washing/Steam Out Services- 255928 011.0012522 355661 011.1043.520000 35.00 Truck Washing/Steam Out Services- 256079 011.0012522 355661 011.1043.520000 40.00 Truck Washing/Steam Out Services- 256080 011.0012522 355661 011,1043.520000 35.00 Truck Washing/Steam Out Services- 256112 011.0012522 355661 020.1084.520000 35.00 Truck Washing/Steam Out Services-- 256113 011.0012522 355661 011.1043.520000 40.00 Truck Washing/Steam Out Services-- 256114 011.0012522 355661 09/07/2017 220.00 DANN FROEHLICH DESIGN 011.1026,596200 220.05 Utilities Administrator Brochure 083117 355662 09/07/2017 220,05 ECMS, INC 011.1033.540000 78.66 Turnout Cleaning- INV116205 011 0012516 355663 09/07/2017 78.66 ALEXY ESCOBEDO 011.1031.596500 17.12 Leadership Principles for Law 081717 355664 09/07/2017 17.12 IGNACIO ESTRADA III 011.1031.596500 35.31 Firearms/Tactical Rifle Adv 082117 355665 Printed:9/1212017 9:14:13AM Page 15 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.104 ISSUED NUMBER AMOUNT 09/07/2017 35.31 DIANA FIGUEROA 011.1002.520000 28.67 Framing of City Proclamation 082317 355666 09/07/2017 28.67 INC GE MOBILE WATER 011.1033.590000 90.22 Water Purification Service/Maintenance 98847386 355667 011.1033,590000 98.96 Water Purification SerwcelMaintenanve 98847387 355667 011.1033.590000 90.22 Water Purification ServicelMaintenance 98848033 355667 011.1033.590000 56.81 Water Purification ServlcelMalntenance 98852361 355667 011.1033.590000 170.43 Water Purification Service/Maintenance 98852421 355667 011.1033.590000 170.43 Water Purification Service/Maintenance 98852422 355667 011.1033.590000 90.22 Water Purification Service/Maintenance 98885764 355667 011.1033.590000 90.22 Water Purification Service/Maintenance 98886020 355667 011.1033.590000 98.96 Water Purification ServicefMaintemincu 98886022 355667 011.1033.590000 113.62 Water Purification Service/Maintenance 98891301 355667 011.1033.590000 113.62 Water Purification SorvicoiMainjon�ini;e 98891302 355667 011.1033.590000 56.81 Water Purification Service/Maintenance 98891377 355667 09/07/2017 1,240.52 GUSTAVO HERRERA 011.1031.596500 16.59 Leadership Principles for Law 081717 355668 09/07/2017 16.59 JOANNA HURTADO-TORRES 020.1084.596500 86.25 2nd Annual CA Water Data Summit 083117 355669 09/07/2017 86.25 JANINE K JENSEN, M.D. 011.1026.502031 47.70 Medical Services 1 V. Malkenhorst OB2917 355670 Printed:911212017 9:14:13AM Page 16 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 09/07/2017 47.70 RAFAEL LANDA 011.1031.596500 6.35 Leadership Principles for Law 081717 355671 09/07/2017 5.35 LB JOHNSON HARDWARE CO#1 011.1033.520000 21.40 Hardware Supplies- 690559 011.0012564 355672 011.1033,520000 12.85 Hardware Supplies- 690621 011,0012564 355672 011.1033.520000 6.77 Hardware Supplies-- 690673 011.0012564 355672 011.1033.520000 9.63 Hardware Supplies- 690881 011.0012564 355672 011.1033.520000 40.62 Hardware Supplies- 691060 011.0012564 355672 011.1033.520000 35.33 Hardware Supplies- 691574 011.0012564 355672 09/07/2017 126.60 INC LIFE ASSIST 011.1033.520000 1,250.91 Medical Supplies- 808663 011.0012565 355673 011.1033.520000 53.64 Medical Supplies- 808904 011.0012565 355673 011.1033.520000 2,133.94 Medical Supplies- 811251 011.0012565 355673 09/07/2017 3,438.49 LN CURTIS&SONS 011.1033.540000 420.61 Pro Warrington Boots- INV120480 011.0012519 355674 09/07/2017 420.61 OFFICE DEPOT 011.1033.520000 572.19 Office Supplies-- 954057363001 011.0012606 355675 011.1033.520000 52.93 Sales Tax 954057363001 355675 011.1033.520000 20.29 Office Supplies- 954057592001 011.0012606 355675 011.1033.520000 1.88 Sales Tax 954057592001 355675 09/07/2017 647.29 Printed:9/12/2017 9:14:13AM Page 17 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT INC OSCAR E VALENZUELA, DDS 011.1026.502031 145.00 Medical Services I V. Malkenhorst 083117 355676 09/07/2017 145.00 MICHAEL PADILLA 011.1026.596900 250.00 Deposit:2016 Employee Apprec. 12142017 355677 09/07/2017 250.00 RADIN CARDIOVASCULAR MED 011.1026.502031 15.64 Medical Services 1 B. Malkenhorst 080817 355678 GRP 09/07/2017 15.64 DANITA ROBERTSON 011.1031.596500 208.00 CCUG Training&Technology Seminar 090517 355679 09/07/2017 208.00 LLP RUTAN 8,TUCKER 011.1024.593200 1,600.50 Re: Malkenhorst PERS Litigation 784452 355680 011.1024,593200 25,034.23 Re:Torres I Ong Litigation 784456 355680 09/07/2017 26.634.73 SHOETERIA 020.1084.540000 134.32 Steel Toe Work Boots- 1179231N 011.0012527 355681 09/07/2017 134.32 THOMAS H. KANEGAE, M.D. 011.1026.502031 286.91 Medical Services 1 V. Malkenhorst 13321 355682 09/07/2017 286.91 TOTAL EARLY CHECKS $ 168,635.37 Printed 9/12/2017 9 14:13AM Page 18 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT LLC ADLERHORST 011.1031.596700 175.00 On-Site Training 08117 90636 355683 INTERNATIONAL 175.00 AGILITY RECOVERY 011.9019.520010 395.00 Emergency Services 09l17 A46206655 355684 395.00 ARROW INTERNATIONAL, INC. 011.1033.520000 385.35 Product Code: 9034TK— 95077857 011.0012601 355685 011.1033,520000 550.00 Product Code: 9018-VC-005— 95077857 011.0012601 355685 011.1033.520000 6.77 Freight 95077857 011.0012601 355685 011.1033.520000 86.52 Sales Tax 95077857 355685 1,028.64 INC ATHENS INSURANCE 011.1026.594200 5,216.66 TPA Fees 09117 IVC14651 355686 SERVICES 5,216.66 INC BOBCAT OF LOS ANGELES 011.1046.520000 38.50 E5NN9C331 EA fuel shut off cable P03641 011.0012548 355687 011.1046.520000 15.00 Freight P03641 011.0012548 355687 011.1046.590000 15.00 Freight P03641 011.0012548 355687 011.1046.520000 4.95 Sales Tax P03641 355687 73.45 RAFAEL CORTES JR 011.1046.502030 149.98 Vision Benefits 1 G.Arroyo 082417 355686 149.98 STEVE COSTER 011.1033.502030 150.00 Vision Benefits 1 T. Coster 083017 355689 150.00 Printed:9/12/2017 9:14:13AM Page 19 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT JEREMY CROSS 011.1031.502030 74.00 Vision Benefits 1 J.Cross 082217 355690 011.1031.502030 186.99 Vision Benefits 1 V. Cross 082217(2) 355690 260.99 GOODYEAR TIRE & RUBBER CO 011.1046.520000 406.98 P265160R17 Goodyear eagle rs-a tires 44807422 011.0012551 355691 011.1046.590000 5.25 State tire fee 44807422 011.0012551 355691 011.1046.520000 37.65 Sales Tax 44807422 355691 449.88 INC DIAMONDBACK FIRE& 060.6033.520000 192.50 Part No.4597194- 13608 011.0012602 355692 RESCUE 060.6033.520000 192.50 Part No.4594570 13608 011.0012602 355692 060.6033.520000 192.50 Part No.4597156- 13608 011,0012602 355692 060.6033.520000 53.42 Sales Tax 13608 355692 630.92 GTO AUTO GLASS 011.1046.590000 55.00 Labor only to repair chip on front W010482999 011.0012553 355693 55.00 H&H WHOLESALE PARTS 011.1046.520000 113.40 ACD 10-9234 5w-30 dexos synthetic 11NO173925 011.0012555 355694 011.1046.520000 214.56 MOT X05W200SP 5w-20 synthetic 11NO173925 011.0012565 355694 engine 011.1046.520000 30.34 Sales Tax 11NO173925 355694 358.30 HDL COREN&CONE 011.1004.596200 147.85 Audit Services- Property Tax 244621N 355695 147.85 Pnnted 9l12M17 9:14:13AM Page 20 o124 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P_O_# NUMBER AMOUNT HUNTINGTON PARK RUBBER 011.1031.520000 142.68 Supplies BB003286 355696 STAMP 142.68 INC JERRY'S AUTO BODY 011.1046.590000 72.00 Paint&materials 30815 011.0012549 355697 011.1046.590000 104.00 Labor to paint front grille white 30815 011.0012549 355697 011.1046.590000 6.66 Sales Tax 30815 355697 182.66 LOSANGELES FREIGHTLINER 011.1046.520000 341.16 A6806970098 weatherstrip WP1342111 011.0012554 355698 011.1046.520000 31.56 Sales Tax WP1342111 355698 372.72 BRUCE V MALKENHORST, SR 011.1026.502031 267.50 RX Reimbursements 082817 355699 267.50 NET TRANSCRIPTS, INC. 011.1031.596200 15.60 Transcription Services 14414IN 355700 15.60 INC PACIFIC COMMERCIAL TRUCK 011.1046.590000 250.00 Labor to re-weld arrowstick mounting 22930 011.0012550 355701 B 250.00 JOSE REYNA 011.1031.502030 188.96 Vision Benefits 1 J. Reyna 082217 355702 011.1031.502030 223.94 Vision Benefits 1 N. Meraz 082217(2) 355702 011.1031.502030 244.96 Vision Benefits 1 J. Kondash 082217(3) 355702 657.86 ROYAL TRUCK BODY 011.1046.520000 1,365.00 12"X 7" stainless steel vise brackets 263015IN 011.0012547 355703 Printed:9112/2017 9:14:13AM Page 21 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT ROYAL TRUCK BODY 011.1046.520000 625.00 R-13 ratchet tie-downs 263015IN 011.0012547 355703 011.1046.520000 613.80 402811236 Compartment shelves 263015IN 011.0012547 355703 011.1046.520000 240.86 Sales Tax 263015IN 355703 2,844.66 CONDITIONING INC SOUTH BAY 011.1049,900000 14,750.00 Install 3 Ductless Splits 20170517001 355704 HEA 14,750.00 SOUTH GATE COLLISION CENTER 011.1046,520000 460.00 Paint&material 13476 011.0012552 355705 011.1046.590000 150.00 Labor to color sand S buff 13476 011.0012552 355705 011.1046,590000 950.00 Labor to paint&clear coat 13476 011.0012552 355705 011,1046.520000 46.00 Sales Tax 10.00 13476 355705 1,606.00 JERRICK TORRES 011.1060.502030 203.00 Vision Benefits/C.Torres 081417 355706 011.1060.502030 209.00 Vision Benefits 1 F.Torres 081417(2) 355706 011.1060.502030 353.00 Vision Benefits/G. Torres 081417(3) 355706 011.1060.502030 359.00 Vision Benefits/J.Torres 081417(4) 355706 1,124.00 UPS 011.1041.520000 52.87 Period: 08/17 933312337(2) 355707 011.1041.520000 57.85 Period: 08/17 933312347 355707 110.72 WILLIAMS DATA MANAGEMENT 011.1003.596200 346.50 Storage Services 401533 355708 346.50 Printed:9/12/2017 9A4:13AM Page 22 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.Q.# NUMBER AMOUNT LLC WITTMAN ENTERPRISES 011.1033.596200 1,060.69 Billing Services 1707069 355709 1,060.69 TOTAL PRINTED CHECKS $ 32,823.26 Pnnted:9I1212017 9:14 13AM Page 23 of 24 CITY OF VERNON WARRANT REGISTER NO. 1479 SEPTEMBER 19, 2017 RECAP BY FUND EARLY PRINTED FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL, 011 -GENERAL 5 706,452.25 $ 146,437.67 32,192.34 s 885,082.26 020-WATER 303,349.48 14,829.70 0.00 318,179.18 057-FIBER OPTIC 0.00 4,250.00 0.00 4,250.00 060-HAZARDOUS WASTE 0.00 3,118.00 630.92 3,748.92 GRAND TOTAL $ 1,009,801.73 $ 168,635.37 $ 32,823.26 s 1,211,260.36 TOTAL CHECKS TO BE PRINTED 27 Pnnted: M 212017 9 14:13AM Page 24 of 24 RECEIVED F. (DECEIVED SEP 14 Z017 Lkr 41L SE? 12 2011 Can CLEFS OFFICE STAFF REPORT CITY ADMINISTRATION FINANCEITREASURY DEPARTMENT DATE: September 12, 2017 TO: Honorable Mayor and City Cou`nccil FROM: William Fox, Finance Director " RE: Light& Power Warrant Register for City Council Agenda of September 19, 2017 It is recommended that the attached Light & Power Warrant Register No. 444 be approved at the City Council meeting of September 19, 2017. Light & Power Warrant Register No. 444 totals $3,955,202.57, and covers claims and demands presented during the period of August 29 through September 11, 2017, drawn, or to be drawn, from East West Bank. The following list details the components of Light & Power Warrant Register No. 444: 1. Ratification of wire transfers totaling $3,823,432.61; 2. Ratification of the issuance of early checks totaling $87,135.86, and 3. Authorization to issue pending checks totaling $44,634.11. LIGHT & POWER WARRANT REGISTER NO. 444 F SEPTEMBER 19, 2017 1 hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant funds are available for payments thereof. Numbers: William Fox Finance Director Date: Primed 9/12/2017 9:0109AM Page 2 of 11 LIGHT & POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT LLC ICE US OTC COMMODITY 055.9200.596200 1,200.00 OTC Commission Adjustment 717001688088 6480 MARKE 08/30/2017 1,200.00 POWER SETTLEMENTS 055.9200.596200 8,755.00 Consulting Services 09117 VERN22 6481 CONSULTING 08/30/2017 8,755.00 SO CAL EDISON 055.9200.500170 147,160.00 Mead-Laguna Bell 07/17 7500822247 6482 055.9200.500170 62,260.00 Victorvilie-Lugo Vernon 08/17 7500822277 6482 055,9200.500170 24,669.00 Laguna Bell 08/17 7500822278 6482 08/30/2017 234,089.00 SO CAL PUBLIC POWER 055.9200.500154 50,331.92 Antelope DSR1 Solar Project DSR10817 6483 AUTHORITY 08/30/2017 50,331.92 SO CAL PUBLIC POWER 055.9200 500154 241,699.60 Puente Hills Landfill Gas Project PHLO817 6484 AUTHORITY 08/30/2017 241,699.60 DEUTSCHE BANK TRUST CO. 055.9200.500163 1,656,750.00 WCI Auction 082217 6485 055.150199 103,250.00 WCI Auction 082217 64485 08/29/2017 1,760,000.00 LLC BIOFUEL GENERATION 055.9200.500162 29,957.75 Biomethane 07/17 RPS72017 6486 SERVICE 08/29/2017 29,957.75 Printed:911212017 9:03:09AM Page 3 of 11 LIGHT & POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT CALIFORNIA ISO 055.9200.500150 -2.80 Recalculation Charges 08/17 201708293136083 6487 215 055.9200.500150 -1.77 Recalculation Charges 11/14 201708293136083 6487 215 055.9200.500150 18.97 Initial Charges 08/17 201708293136083 6487 215 055.9200.500170 70.76 Recalculation Charges 11114 201708293136083 6487 276 055.9200.500190 1.120.58 Recalculation Charges 11/14 201708293136083 6487 276 055.9200.500150 430.45 Recalculation Charges 11/14 201708293136083 6487 276 055.9200.500150 131,587.02 Initial Charges 08/17 201708293136083 6487 276 055.9200.500210 16,570.45 Initial Charges 08/17 201708293136083 6487 276 055.9200.500170 -6,599.51 Initial Charges 08/17 201708293136083 6487 276 055.9200.500190 -5,313.26 Initial Charges 08/17 201708293136083 6487 276 055.9200.500150 -9,043.97 Recalculation Charges 08/17 201708293136083 6487 276 055.9200.500170 -56.42 Recalculation Charges 08/17 201708293136083 6487 276 055.9200.500190 -337.78 Recalculation Charges 08/17 201708293136083 6487 276 055.9200.500210 -95.43 Recalculation Charges 08/17 201708293136083 6487 276 09/05/2017 128,347.29 Printed:9/12/2017 9:03:09AM Page 4 o1 11 LIGHT & POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE 12.04 ISSUED NUMBER AMOUNT BANK OF NEW YORK 055.9000.592010 2,300.00 Admin&Audit Confirmation Fee 2522042980 6488 09/07/2017 2,300.00 CALIFORNIA ISO 055.9200.500150 144,200.52 Initial Charges 08117 201709063236164 6489 465 055.9200,500170 1,194,203.76 Initial Charges 08117 201709063236164 6489 465 055.9200.500190 17,232.70 Initial Charges 08117 201709063236164 6489 465 055.9200.500210 11,075.65 Initial Charges 08117 201709063236164 6489 465 055.9200.500240 2,328.53 Initial Charges 08117 201709063236164 6489 465 055.9200.500150 403.32 Recalculation Charges 02116 201709063236164 6489 465 055.9200.500190 3,772.80 Recalculation Charges 02116 201709063236164 6489 465 055.9200.500170 -172.22 Recalculation Charges 02116 201709063236164 6489 465 055.9200.500150 -6,245.34 Recalculation Charges 08117 201709063236164 6489 465 055.9200.500190 425.06 Recalculation Charges 08117 201709063236164 6489 465 055.9200.500210 -61.07 Recalculation Charges 08117 201709063236164 6489 465 055.9200.500190 289.97 Recalculation Charges 08117 201709063236164 6489 465 055.9200.500150 226.98 Recalculation Charges 08117 201709063236164 6489 465 Printed:9/12/2017 9:03:09AM Page 5 of 11 LIGHT & POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.Ox ISSUED NUMBER AMOUNT CALIFORNIA ISO 055.9200.500170 -78.27 Recalculation Charges 08117 201709063236164 6489 465 055,9200.500190 -0.22 Recalculation Charges 08117 201709063236164 6489 465 09/08/2017 1.366.7 52,05 TOTAL WIRES S 3,823,432.61 r'nr:er. s':iz-t;J i 'J i!.!t::JAM Page 6 of 11 LIGHT & POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 EARLY CHECKS _ ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT INC ATHRONE CO 055.8100.596200 95.09 Portable Restrooms 507015 512868 055.8100.596200 90.81 Portable Restrooms 507726 512868 08/31/2017 185.90 CAL MUNICIPAL UTILITIES ASSOC 055,9000.596550 56,482.00 Electric Utility Membership Dues 170854(2) 512869 08/31/2017 56,482.00 INC COOPER'S COLD FOODS 055.7200.596702 4,029.00 Customer Incentive Program OB2917 512870 08/31/2017 4,029.00 LLC DRAKE CONTROLS-WEST 055.8200.590000 4,083.63 Maintenance& Repairs Q10000973 512871 08/31/2017 4,083.63 LLC DUNGAREES 055.8000.540000 405.45 Item No. FRS003- 1459414 055.0002533 512872 055.8100.540000 1,081.20 Item No. FRS003-- 1459414 055.0002533 512872 055.8000.540000 298.38 Item No. FRS003- 1459414 055.0002533 512872 055.8100.540000 547.03 Item No. FRS003-- 1459414 055.0002533 512872 055.8000.540000 99.46 Item No. FRS160- 1459414 055.0002533 512872 055.8000.540000 908.00 Item No. FRB159- 1459414 055.0002533 512872 055.8100.540000 1,191.75 Item No. FR13159- 1459414 055.0002533 512872 055.8000.540000 125.20 Item No. FRB240-- 1459414 055.0002533 512872 055.8100.540000 1,001.60 Item No. FR13240- 1459414 055.0002533 512872 055.8000.540000 142.74 Item No. 100432- 1459414 055.0002533 512872 055.8100.540000 142.74 Item No. 100432- 1459414 055.0002533 512872 055.8000.540000 163.80 Item No. 100432-- 1459414 055.0002533 512872 055.8000.540000 135.72 Item No. 102179- 1459414 055.0002533 512872 Printed:9/12/2017 9.03 09AM Page 7 of 11 LIGHT& POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT LLC DUNGAREES 055.8000.540000 1.045.98 Item No. 102182- 1459414 055.0002533 512872 055.8100.540000 1,220.31 Item No. 102182-- 1459414 055.0002533 512872 055.8100.540000 174.33 Item No. 102182- 1459414 055.0002533 512872 055.8100.540000 830.80 Item No. 100235_ 1459414 055.0002533 512872 055.8000.540000 196.56 Item No. 100235- 1459414 055.0002533 512872 055,8100.540000 393.12 Item No. 100235- 1459414 055.0002533 512872 055.8100.540000 556.92 Item No. 100234_ 1459414 055.0002533 512872 055.8000.540000 182.52 Item No. 100234- 1459414 055.0002533 512872 055.8100.540000 182.52 Item No. 100234-- 1459414 055.0002533 512872 055.8100.540000 -166.11 Discount 1459414 055.0002533 512872 055.8100.540000 491.40 Item no. 101625-- 1462650 055.0002535 512872 08/31/2017 11,351.42 1 WOOD DESIGN, INC. 055.7200.596702 2,616.59 Customer Incentive Program 082417 512873 08/31/2017 2,616.59 LA PACKING, CRATING 055.7200.596702 1,273.17 Customer Incentive Program 082417 512874 08131/2017 1,273.17 MAYWOOD CAR WASH 055.8100.570000 75.00 Full Service Car Wash- 925 055.0002410 512875 08131/2017 75.00 &SALES CO MCAVOY& 055.8000.900000 2,072.00 Item#E37-0501Centron, C1SDR3, CL20, 15402 055.0002509 512876 MARKHAM E 055.8000.900000 191.66 Sales Tax 8.75 15402 512876 08131/2017 2,263.66 Printed 9/12/2017 9:03 09AM Page 8 of 11 LIGHT & POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT INC WZI 055.8200.500230 4,480.00 Professional Services 12214 512877 08131/2017 4,480.00 IRENE CASTILLO 055.9000.596500 37.54 Communication Skills for Women 083117 512878 Seminar 09/07/2017 37.54 CURRENT WHOLESALE ELECTRIC 055.8400.590000 21.63 Electrical Supplies— 247996 055.0002539 512879 09/07/2017 21.63 LB JOHNSON HARDWARE CO#1 055.8400.590000 51.46 Hardware Supplies- 690660 055.0002541 512880 055.8400.590000 3.41 Hardware Supplies- 690677 055.0002541 512880 055.8400.590000 43.70 Hardware Supplies- 690876 055.0002541 512880 055.8400.590000 137.74 Hardware Supplies— 691028 055.0002541 512880 09/07/2017 236.31 TOTAL EARLY CHECKS $ 87,135.85 Printed;9112/2017 9:03 09AM Page 9 of 11 LIGHT & POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT IRENE CASTILLO 055.9000.502030 150.00 Vision Benefits 1 A. Castillo 083017 512881 150.00 DC SYSTEMS 055.9100,590110 4,500.00 RTIRIG Hardware Warranty- 1765 055.0002570 512882 055.9100.590110 17,400.00 RTIRIG Software&Services- 1765 055.0002570 512882 21,900.00 FEDEX 056.9000.520000 65.91 Pedod: 08/17 591018247 512883 65.91 INC POWER MONITORS 055.9100.590110 6,415.00 Revolution PQ Recorder- 1024MB, 10026171 055.0002574 512884 055.9100.590110 1,620.00 Ultra Slim Flexible CT, 4 CHANNEL, 10026171 055.0002574 512884 055.9100.590110 49.00 Clip, Revolution Mounting Clip 10026171 055.0002574 512884 055.9100.590110 40.94 Handling Packaging& Handling Charges 10026171 055.0002574 512884 055.9100.590110 91.70 Freight 10026171 055.0002574 512BB4 055.9100.590110 751.56 Sales Tax 10026171 512884 8,968.20 SURVALENT TECHNOLOGY INC. 055.9100.590110 12,650.00 1 Year-Silver SCADA Support Plan-- U17123 055.0002568 512885 055.9100.590110 900.00 1 Year WorldView Support- U17123 055.0002568 512885 13,550.00 TOTAL PRINTED CHECKS $ 44,634.11 Printed:9/12/2017 9:03:09AM Page 10 of 11 LIGHT 8r POWER WARRANT REGISTER NO. 444 SEPTEMBER 19, 2017 RECAP BY FUND EARLY PRINTED FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL 055-LIGHT&POWER $ 3,823,432.61 $ 87.135 85 44,634.11 $ 3,955,202.57 GRAND TOTAL $ 3,823,432.61 s 87,135.85 $ 44,634.11 $ 3,955,202.57 TOTAL CHECKS TO BE PRINTED 5 Printed:9112/2017 9:03:09AM Page 11 of 11 RECEIVED DECEIVED 1. S E P 14 2 017 ° DOM SEP 12 2W CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION FINANCE/TREASURY DEPARTMENT Cf DATE: September 12, 2017 TO-, Honorable Mayor and City Council FROM: William Fox, Finance Director' RE: Gas Warrant Register for City Council Agenda of September 19, 2017 It is recommended that the attached Gas Warrant Register No. 232 be approved at the City Council meeting of September 19, 2017. Gas Warrant Register No. 232 totals $25,409.90, and covers claims and demands presented during the period of August 29 through September 11, 2017, drawn, or to be drawn, from East West Bank. The following list details the components of Gas Warrant Register No. 232: 1. Ratification of the issuance of early checks totaling $25,409.90; and CITY OF VERNON GAS DEPARTMENT „ WARRANT REGISTER NO. 232 Is fiLr SEPTEMBER 19, 2017 I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant funds are available for payments thereof. Numbers: William Fox Finance Director Date: Printed 911212017 8:49:06AM Page 2 of 5 CITY OF VERNON GAS DEPARTMENT WARRANT REGISTER NO. 232 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT AMERIPRIDE UNIFORM SERVICES 056.5610.596702 1,600.00 Customer Incentive Program 082917 1618 08/31/2017 1,600.00 INC CALTROL 056.5600.900000 4,385.92 2"299h Fisher/Threaded regulator CD99024445 056.0000450 1619 056.5600.590000 387.03 Freight CD99024445 056.0000450 1619 056.5600.900000 405.70 Sales Tax CD99024445 1619 056.5600.590000 35.80 Sales Tax CD99024445 1619 08/31/2017 5,214.45 CALTROL, INC 056.5600.590000 3,086.16 2"CS820IR Fisher/Threaded Regulator CD99022838 056.0000450 1620 056.5600.900000 249.18 Freight CD99022838 056.0000450 1620 056.5600.590000 285.47 Sales Tax CD99022838 1620 056.5600.900000 23.05 Sales Tax CD99022838 1620 08/31/2017 3,643.86 INC EASTERN GROUP 056.5600.596600 312.50 Publication Services 44921 1621 PUBLICATIONS 08/31/2017 312.50 INC INTERSTATE GAS SERVICES 056.5600.596200 8,766.38 Consulting Services 07/17 7021387 1622 08/31/2017 8,766.38 MAYWOOD CAR WASH 056.5600.570000 56.00 Car Wash Services- 925(2) 056.0000408 1623 08/31/2017 56.00 INC A.M. ORTEGA 056.5600.595200 3,868.09 Construction &Repair Support 702424 1624 CONSTRUCTION 09/05/2017 3,868.09 Printed:9/121201 7 8:49:06AM Page 3 of 5 CITY OF VERNON GAS DEPARTMENT WARRANT REGISTER NO. 232 SEPTEMBER 19, 2017 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT CRAIG WELDING SUPPLY CO 056.5600.590000 28.41 Welding Supplies- 620809 056.0000461 1625 09/07/2017 28.41 GRAINGER CO 056.5600.590000 42.86 Hardware Supplies- 9515048016 056.0000465 1626 09/07/2017 42.86 P&F DISTRIBUTORS 056.5600.520000 1,629.06 Pipe&Fittings- 114932IN 056.0000454 1627 09/07/2017 1,629.06 INC SECURITY NETWORK 056.5600.596200 105.00 Alarm Monitoring 49043M 056.0000471 1628 09/07/2017 105.00 SMARDAN SUPPLY CO 056.5600.520000 143.29 Pipe&Fittings-- S3044169001 056.0000455 1629 09/07/2017 143.29 TOTAL EARLY CHECKS $ 25,409.90 Printed:9/12/2017 8:49:06AM Page 4 of 5 CITY OF VERNON GAS DEPARTMENT WARRANT REGISTER NO. 232 SEPTEMBER 19, 2017 RECAP BY FUND EARLY PRINTED FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL 056-NATURAL GAS 0.00 $ 25,409.90 GRAND TOTAL S 0.00 $ 25,409.90 $ 0.00 S 25,409.90 TOTAL CHECKS TO BE PRINTED 0 Printed:911212017 8:49 06AM Page 5 of 5 v RECEIVED ? + � SEP 14 Z017 CITY CLEWS OFFICE STAFF REPORT CITY ADMINISTRATION - IT DIVISION DATE: September 19, 2017 TO: Honorable Mayor and City Council FROM: Carlos R. Fandino,Jr., City Administrator G� Originator: Ernesto Smith, Information Technology Manager RE: Approval to Renew Maintenance Agreement with Tyler Technologies, Inc. Recommendation A. Find that approval of the proposed action is exempt under the California Environmental Quality Act ("CEQA") review, because it is continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378. B. Approve the renewal of the Maintenance Agreement with Tyler Technologies, Inc. in an amount not to exceed $79,344.46 for a period of one year commencing on January 1, 2018. The renewal is exempt from competitive bidding and competitive selection pursuant to Section 2.17.12(A)(2) of the Vernon Municipal Code as maintenance services are for a proprietary software and are available from only one vendor. Background Since 2006, staff has used Tyler Technologies' EDEN enterprise resource planning system to manage many of the City's core business functions. EDEN's product suite includes Financials, Human Resources, and Citizen Services applications; each integrated and designed with the familiar Windows-based user interface. EDEN products enhance collaboration between departments, increase workflow efficiency and enhance customer and constituent service. The system helps streamline the City's most important office tasks, including all aspects of accounting, budgeting and procurement at the enterprise level. The application source code and the support services are the proprietary property of Tyler Technologies, Inc. who works with more than 6,000 public-sector agencies nationwide and is the largest company in the country solely dedicated to providing software and services to government agencies. On March 15, 2016 the City Council approved a new Maintenance Agreement with Tyler Technologies, Inc., for a period of one year commencing on January 1, 2016. Subsequently, on January 10, 2017 the City Council approved the renewal of said agreement for an additional year. The City has the option of renewing the Maintenance Agreement with Tyler for another Page 1 of 2 one year term by paying a renewal invoice for software maintenance for the period of January 1, 2018 to December 31, 2018. The cost for maintenance for the upcoming calendar year will be $79,344.46, as specified in the attached estimate. All other terms and conditions of the agreement (which was approved by City Attorney at time of origination) remain the same. In accordance with the City's special good governance reform contract terms and procedures, Section 2.17.30(A) of the Vernon Municipal Code, this will be the last time the current agreement will be renewed, as the IT Division will request a new agreement from Tyler the following year. Tyler's maintenance includes remote maintenance and support, telephone support during established support hours, a copy of all major and minor releases to the Tyler Software including updates and enhancements and standard-reports support for the year. The annual maintenance support dues include coverage for the following modules: Cashiering, Workstation, General Ledger, Budget Preparation, Accounts Payable, Purchasing, GASB34 Reporting, Accounts Receivable, Contract Management, Fixed Assets, Payroll, Human Resources, Applicant Tracking, Inventory Control, Licensing, Project Accounting, Bid & Quote Management, Code Enforcement, Permits and Inspections and Parcel Manager. It is essential to purchase ongoing maintenance services for the City's Tyler Software to ensure that all modules used throughout the City operate adequately at all times and to address or correct problems with minimal delays or interruption to services. If the agreement is not renewed, maintenance and support would be obtained on a time and material basis and would require the separate purchase of software releases (including fixes, enhancements and patches); this would ultimately be costly for the City. Fiscal Impact The total cost of the annual maintenance is $79,344.46. Sufficient funds were allocated and are available in the Information Technology budget for the 2017/2018 fiscal year. Attachment 1. Tyler Technologies Maintenance Agreement 2. Tyler Technologies Remittance Page 2 of 2 • • ;• y e r . technologies MAINTENANCE AGREEMENT This Maintenance Agreement is made between Tyler Technologies, Inc.and Client. WHEREAS,Client selected Tyler to perform the services set forth in the Invoice and Tyler desires to perform such services under the terms of this Agreement; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement,Tyler and Client agree as follows: SECTION A—DEFINITIONS • "Agreement"means this Maintenance Agreement. • "Business Travel Policy" means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit 8. • "Client" means the City of Vernon. • "Defect"means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you,or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then-current Documentation. • "Documentation" means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • "Effective Date" means the date on which your authorized representative signs the Agreement. • "Force Majeure" means an event beyond the reasonable control of you or us, including,without limitation,governmental action,war, riot or civil commotion,fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • "Invoice"means the agreed upon cost proposal for the services attached as Exhibit A. • "Invoicing and Payment Policy" means the invoicing and payment policy. A copy of our current Invoicing and Payment Policy is attached as Exhibit B. • "Maintenance and Support Agreement'means the terms and conditions governing the provision of maintenance and support services to all of our customers. A copy of our current Maintenance and Support Agreement is attached as Exhibit C. • "Support Call Process"means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C. • "Third Party Hardware"means the third party hardware, if any, identified in the Invoice. • "Third Party Products" means the Third Party Software and Third Party Hardware. • "Third Party Software"means the third party software, if any, identified in the Invoice. • "Tyler"means Tyler Technologies, Inc., a Delaware corporation. • "Tyler Software" means our proprietary software, including any integrations, custom :• tyler 1 • ' modifications, and/or other related interfaces identified in the Invoice and licensed by us to you through this Agreement. • "we","us", "our"and similar terms mean Tyler. • "you" and similar terms mean Client. SECTION B—MAINTENANCE AND SUPPORT If you have purchased ongoing maintenance and support services, and continue to make timely payments for them according to our Invoicing and Payment Policy,we will provide you with maintenance and support services for the Tyler Software under the terms of our standard Maintenance and Support Agreement. If you have opted not to purchase ongoing maintenance and support services for the Tyler Software, the Maintenance and Support Agreement does not apply to you. Instead,you will only receive ongoing maintenance and support on the Tyler Software on a time and materials basis. In addition, you will: (i) receive the lowest priority under our Support Call Process; (ii) be required to purchase new releases of the Tyler Software, including fixes, enhancements and patches; (iii) be charged our then-current rates for support services, or such other rates that we may consider necessary to account for your lack of ongoing training on the Tyler Software; (iv) be charged for a minimum of two (2) hours of support services for every support call; and (v) not be granted access to the support website for the Tyler Software or the Tyler Community Forum. SECTION C—INVOICING AND PAYMENT;INVOICE DISPUTES 1. Invoicing and Payment. We will invoice you for all fees set forth in the Invoice per our Invoicing and Payment Policy,subject to Section C.(2). 2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this Agreement,you will provide us with written notice within thirty(30)days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice,an adjustment to the invoice,or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice. You may withhold payment of the amount(s)actually in dispute, and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within fifteen (15)days of notice of our intent to do so. SECTION D—TERM AND TERMINATION �•'•• tyler 1. Term. We provide maintenance and support services on an annual basis. The term shall commence on January 1, 2016,and remain in effect for one(1) year terms unless terminated in writing,with or without cause, by either party at least thirty(30)days prior to the effective date of termination. 2. Termination for Cause. If you believe we have materially breached this Agreement,you will invoke the Dispute Resolution clause set forth in Section F(1). You may terminate this Agreement for cause in the event we do not cure,or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty(30)day window set forth in Section F(1). In the event of termination for cause,you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received,or we have incurred or delivered, prior to the effective date of termination. 3. Termination Due to Lack of Appropriations. If you should not appropriate or otherwise receive funds sufficient to purchase, lease,operate, or maintain the software or services set forth in this Agreement,you may unilaterally terminate this Agreement effective on the final day of the fiscal year through which you have funding. You will make every effort to give us at least thirty(30) days written notice prior to a termination for lack of appropriations. In the event of termination due to a lack of appropriations, you will pay us for all undisputed fees and expenses related to the software and/or services you have received,or we have incurred or delivered, prior to the effective date of termination. Any disputed fees and expenses must have been submitted to the Invoice Dispute process set forth in Section F(1)at the time of termination in order to be withheld at termination. You will not be entitled to a refund or offset of previously paid license and other fees. 4. Termination Due to Force Majeure. Except for your payment obligations, either you or we may terminate this Agreement if a Force Majeure event suspends performance of scheduled tasks for a period of forty- five(45)days or more. in the event of termination due to Force Majeure,you will pay us for all undisputed fees and expenses related to the software and/or services you have received,or we have incurred or delivered, prior to the effective date of termination. Any disputed fees and expenses must have been submitted to the Invoice Dispute process set forth in Section F (1)at the time of termination in order to be withheld at termination. You will not be entitled to a refund or offset of previously paid license and other fees. SECTION E—INDEMNIFICATION,!IMITATION OF UABIUTY AND INSURANCE 1. Intellectual Property Infringement Indemnification. 1.1 We will defend you against any third party claim(s)that the Tyler Software or Documentation infringes that third party's patent, copyright,or trademark,or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment(or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance,cooperation,and information in defending the claim at our expense. 1.2 Our obligations under this Section E (1)will not apply to the extent the claim or adverse final judgment is based on your: (a)use of a previous version of the Tyler Software and the claim would have been avoided had you installed and used the current version of the Tyler Software, and we provided notice of that requirement to you; (b)combining the Tyler Software with any product or device not provided, contemplated,or approved by us; (c)altering or V.- tyler modifying the Tyler Software, including any modification by third parties at your direction or otherwise permitted by you;(d) use of the Tyler Software in contradiction of this Agreement, including with non-licensed third parties; or(e)willful infringement, including use of the Tyler Software after we notify you to discontinue use due to such a claim. 1.3 If we receive information concerning an infringement or misappropriation claim related to the Tyler Software,we may, at our expense and without obligation to do so,either: (a) procure for you the right to continue its use; (b) modify it to make it non-infringing;or(c) replace it with a functional equivalent, in which case you will stop running the allegedly infringing Tyler Software immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler Software consistent with the terms of this Agreement. 1.4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will,at our option,either: (a) procure the right to continue its use; (b) modify it to make it non-infringing; (c) replace it with a functional equivalent;or(d)terminate your license and refund the license fees paid for the infringing Tyler Software,as depreciated on a straight-line basis measured over seven (7)years from the Effective Date. We will pursue those options in the order listed herein. This section provides your exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims. 2. General Indemnification. 2.1 We will indemnify and hold harmless you and your agents,officials, and employees from and against any and all third-party claims, losses, liabilities,damages,costs, and expenses(including reasonable attorney's fees and costs)for(a)personal injury or property damage to the extent caused by our negligence or willful misconduct; or(b)our violation of a law applicable to our performance under this Agreement. You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance,cooperation,and information in defending the claim at our expense. 2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our agents,officials, and employees from and against any and all third-party claims, losses, liabilities, damages,costs, and expenses(including reasonable attorney's fees and costs)for personal injury or property damage to the extent caused by your negligence or willful misconduct;or(b)your violation of a law applicable to your performance under this Agreement. We will notify you promptly in writing of the claim and will give you sole control over its defense or settlement. We agree to provide you with reasonable assistance,cooperation, and information in defending the claim at your expense. 3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,WE HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS,WHETHER EXPRESS,IMPLIED,OR STATUTORY,INCLUDING,BUT NOT UMITED TO,ANY IMPLIED WARRANTIES,DUTIES,OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 4, LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, EACH PARTY'S LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT,WHETHER BASED ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY,SHALL BE tyter 4 LIMITED TO YOUR ACTUAL DIRECT DAMAGES,NOT TO EXCEED(A)PRIOR TO FORMAL TRANSITION TO MAINTENANCE AND SUPPORT,THE TOTAL ONE-TIME FEES SET FORTH IN THE INVESTMENT SUMMARY;OR(B)AFTER FORMAL TRANSITION TO MAINTENANCE AND SUPPORT,THE THEN- CURRENT ANNUAL MAINTENANCE AND SUPPORT FEE. THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN RELIANCE UPON THIS LIMITATION OF LIABILITY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS E(1)AND E(2). 5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY SPECIAL,INCIDENTAL, PUNITIVE,INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER,EVEN IF THE OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. fi. Insurance. During the course of performing services under this Agreement,we agree to maintain the following levels of insurance: (a)Commercial General Liability of at least$1,000,000; (b) Automobile Liability of at least $1,000,000; (c) Professional Liability of at least$1,000,000; (d) Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella Liability of at least$5,000,000. We will add you as an additional insured and provide you with copies of certificates of insurance upon your written request. SECTION F—GENERAL TERMS AND CONDITIONS 1. Dispute Resolution. You agree to provide us with written notice within thirty(30)days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within thirty(30)days of the written dispute notice,unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute,either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures. 2. Taxes. The fees in the Investment Summary do not include any taxes, including,without limitation, sales, use, or excise tax. If you are a tax-exempt entity,you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct-pay permit,you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state,as applicable, arising from our performance of this Agreement. 3. Nondiscrimination. We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment,tenure,and terms of employment,or otherwise with respect to any matter directly or indirectly relating to employment concerning race,color, religion, national origin,age, sex, sexual orientation,ancestry, disability that is unrelated to the individual's ability to perform the duties of a particular job or position, height, weight, marital status,or political affiliation. We will post,where appropriate,all notices related to nondiscrimination as may be required by applicable law. so tyler 4. living Wage. We (and any subcontractors we employ, shall comply with Vernon's Living Wage Ordinance, a copy of which is attached hereto and incorporated by reference. Upon Vernon's request, certified payroll records shall promptly be provided to Vernon. 5. E-Verify. We have complied, and will comply,with the E-Verify procedures administered by the U.S. Citizenship and Immigration Services Verification Division for all of our employees assigned to your project. 6. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld. 7. Binding Effect: No Assignment. This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s)or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however,your consent is not required for an assignment by us as a result of a corporate reorganization, merger, acquisition,or purchase of substantially all of our assets. In such an event, however,we will provide written notice (including the name, address and contact information for the assignee's representative)to you of such assignment within thirty(30)days of the effective date of such assignment. R. Force Maieure. Except for your payment obligations,neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten(10) business days of the Force Majeure event,the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event. 9. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement,and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party Terms. 10. Entire Agreement;Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations,whether written,oral, expressed, implied,or statutory. This Agreement may only be modified by a written amendment signed by an authorized representative of each party. 11. Severabiiity. If any term or provision of this Agreement is held invalid or unenforceable,the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law. 12. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this Agreement thereafter. 13. Independent Contractor. We are an independent contractor for all purposes under this Agreement. 14. Notices. All notices or communications required or permitted as a part of this Agreement,such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted ••:�:•. tylef to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a)actual receipt by the receiving party; (b)upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving party; (c)upon receipt by sender of proof of email delivery; or(d) if not actually received, five (5)days after deposit with the United States Postal Service authorized mail center with proper postage(certified mail, return receipt requested)affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party. 15. Client Lists. You agree that we may identify you by name in client lists, marketing presentations,and promotional materials. 16. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes,without limitation, personal identifying information(e.g., social security numbers) and trade secrets, each as defined by applicable state law. For the avoidance of doubt, neither this Agreement nor any information contained herein is confidential information; provided however, that the line-item pricing attached hereto as Exhibit 2 shall be deemed confidential information. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that: (a) is in the public domain, either at the time of disclosure or afterwards,except by breach of this Agreement by a party or its employees or agents; (b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure; (c) a party receives from a third party who has a right to disclose it to the receiving party;or (d) is the subject of a legitimate disclosure request under the California Public Records Act (Government Code§§6250 et seq.)("PRA")or similar applicable public disclosure laws governing this Agreement; provided,however,that in the event you receive a PRA or other similar applicable request,you will give us prompt notice and otherwise perform the functions required by applicable law. 17. Business License. In the event a local business license is required for us to perform services hereunder,you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license. 18. GoverninQ Law. This Agreement will be governed by and construed in accordance with the laws of your state of domicile,without regard to its rules on conflicts of law. 19. Attorney's Fees. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees,costs and necessary disbursements in addition to any other relief to which such party may be entitled. ti•'•• t y I e r 20. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic,faxed, scanned, photocopied,or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature. Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement. 21. Cooperative Procurement. To the maximum extent permitted by applicable law,we agree that this Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right to negotiate and customize the terms and conditions set forth herein, including but not limited to pricing, to the scope and circumstances of that cooperative procurement. 22. Contract Documents. This Agreement includes the following exhibits: Exhibit A Invoice Exhibit B Invoicing and Payment Policy Schedule 1: Business Travel Policy Exhibit C Maintenance and Support Agreement Schedule 1: Support Call Process IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s)set forth below. Tyler Technologies, Inc. City of Vernon By: By: Name' Abigail Diaz Name; "Ag/,1 S 4- 1V Title:Vice President&Associate General Counsel Title: i 11' Date: March 8.2016 Date: �2�I(Ar Address for Notices: Address for Notices: Tyler Technologies, Inc. City of Vernon One Tyler Drive 4305 Santa Fe Avenue Yarmouth, ME 04096 Vernon,CA 90058 Attention:Associate General Counsel Attention: ATTEST: NarlA E. Aya a OCity Clerk APPROVi*I) AS TO RM Brian un, DepV City Attorney 4 :•. tyler s • t y e r 0 technologies Exhibit A Invoice The following Invoice details the services to be delivered by us to you under the Agreement. This Invoice is effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. TO BE INSERTED a �:;:•. tyler 4 Remittance: •0 Tyler Technologies, Inc. • •• ••• tyler (FEIN 75-2303920) • P.O. Box 203556 Invoke No pets page • tE�chnologies Danes. TX 75320 3556 045-147701 12/01/2015 1 of 2 Empowering people who serve the public' Questions: Tyler Technologies-E RP 8 Schools Phone: 1-800-772-2260 Press 2,then 1 Fax: 1-866-673-3274 Email: ar®tylertech.com *045$ 147701 plot° Bill To: City of Vernon Ship Tor City of Vernon 4305 Santa Fe Avenue 4305 Santa Fe Avenue Vernon,CA 90058 Vernon, CA 90058 Customer No. Ord No PO Number Currency Terms Due Date 6584 70a32 U SD N ET30 12/31/2015 Fete Description Units Rate Extended Price Contract No.:VERNON,CITY OF Accounts Receivable Support I 3 396.57 3,39657 Maintenance:Slart OVJan12016, End:31/13ed2016 Contract Management Support 2,630.47 2.830.47 Maintenance:Start 01/Jan12016, End:311DwJ2016 LaserFiche interface Support 70761 707.61 Maintenance:Start:o11Jan/2016, End: 3I1Dec/2016 Forms Support 476.08 47608 Maintenance:Start 011Jan12016, End:311DarR016 Forms Support 1,66911 1,A6e.I I Maintenance:Start:011Jan12016. End:31IDwJ2016 Fixed Assets Support 3.396.57 3,396.57 Maintenance:Start:OI/Jard2016, End:31113ec/2018 GIJAP/PG Support 11.321.89 11,321-89 Maintenance:Start:01/Janr2016, End:31/DwJ2016 Inventory Support 1 5,265.86 5,265.88 Maintenance:Start:01/JarV2016, End:31/DecJ2016 Payroll Support 1 5.166.18 5.166.18 Maintenance:Start:011JarM16, End:31113ect2018 Project Accounting Support 1 4,245.70 4,245.70 Maintenance:Start 01/Jan/2016, End 31/Der12016 State Package Support 1 1.415.23 1.415.23 Maintenance Stan:0t/Janr2016, End:31/Dec/2016 Tyler Output Processing Support 1 1XW.79 1,839 79 Maintenance: Start:01/Jard2016, End:311DecJ2016 CORE Cashiering Support- 1 Station 4 5.377.89 5.377.89 Maintenance: Start:OliJan/2016, End--W)eC122016 Report Views Support 1 1,415.23 1.415.23 Maintenance:Snarl•010a. 2016, End: 31/13erJ2016 App"nt Tracking Support I 1.189.91 1,189.91 Maintenance:Snarl:011Jan12016, End:31A)WM16 Applicant Tracking Support Web 1 991 59 991.59 Maintenance: Start:01/Jan12016, End:31/DeG2016 Human Resources Support 1 2,181.50 2.181.50 LaserFiche interface Support 1 1,920.76 1,92076 Maintenance: Start Ot/Jan/2016, End:311Dec12016 Tyler Payments-Hosting Fee 1 2.134,18 2,134 18 Remittance: Invoice 0 Tyler Technolocjes.Inc. 000 41 0tyler (FEIN 75-2303920) 0 0 P.O. Box 2035% Inmk*No Date Pepe 11 e techndogleS Dallas. TX 75320-3556 045-147701 12JO112015 2 of 2 Empowering people who serve the public` Questions: Tyler Technologies- ERP&Schoots Phone: 1-800-772-2260 Press 2,then 1 Fax: 1-866-673-3274 Email: ar®tylertech.com Bill To: City of Vemon Ship Ta City of Vemon 4305 Santa Fe Avenue 4305 Santa Fe Avenue Vernon.CA 90058 Vernon,CA 90068 Customer No. Ord No PO Number Currency Terms Due Date a ;0= Unu NtIJ U IzK31P1U15 Dale Description Ulniita Elate E11terWed Price Maintenance:Start:01/JanQ016, End:3113ec:=l6 Tyler Cashiering Support 1 6.14643 6,146.43 Maintenance:Start 01/Jan/2016. End:31A)ecIM16 Business Licensing Support 1 2.400.95 2.40095 Maintenance:Stan:01/JarV2016, End 311pec/2016 Licensing Support Web 1 960.38 960.38 Maintenance:Start-.Ol/Jan2016. End: 31/Dec/2016 Parcel Manager Support 768.30 768.30 Maintenance:Start:Ot/Jan/2016, End: 31/Dec/2016 Accounts Receivable Support Web 1 1.344.53 1,34453 Maintenance:Start:01/Jan/2016. End:31/Dec/2016 Accounts Payable Support Web 1 1.05642 1,056.42 Maintenance:Start:01/Jan12016, End:31/DecJMIS Contract Management Support Web 1 1.056.42 1,056.42 Maintenance:Start:01/Jan2016, End:31/Dec=16 Bid d Quote Support 1 2,112.64 2.112.84 Maintenance: Start:011JwM16. End:31/DecMI6 CAFR Statement Builder Upgrade Support 1 1,153.39 1.15339 Maintenance: Start:O1/Janr2016. End:311Dec12016 Bid a Ouse Support Web 1 1.056.42 1,05642 Maintenance: Start:O1lJanr2016. End:31/DadMl6 Permits&Inspections Support 1 3.348.54 3,348.54 Maintenance:Start:01/Jan/2016. End:31/DecQ016 Cade Entorcement Support + 1,1tale 1,116.18 Maintenance: Start:01/Jan2016. End:31/DecM16 "ATTENTION"" Subtotal 79,661 92 Order your checks and force from -- Tyler Business Forms at 877-749-2090 or Sales Tax 0.001 tylerbusinessfomts.com to guarantee 100% compliance with your software. Invoice Total 79,661-92 1 • • •�• t y e r technologies Exhibit B Invoicing and Payment Policy We will provide you with the services set forth in the Invoice. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. Invoicin : We will invoice you for the applicable services fees in the Invoice as set forth below. Your rights to dispute any invoice are set forth in the Agreement. 1. Tyler Software Maintenance and Support Fees. Maintenance and support fees are invoiced annually in advance prior to January 1 of each year. Your fees for each subsequent year will be set at our then-current rates. 2. Expenses. The service rates in the Investment Summary do not include travel expenses. Expenses will be billed as incurred and only in accordance with our then-current Business Travel Policy, plus a 10%travel agency processing fee that applies to airfare, hotel, and car rental bookings. Our current Business Travel Policy is attached to this Exhibit B at Schedule 1. Copies of receipts will be provided upon request;we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available. Payment. Payment for undisputed invoices is due within forty-five(45)days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is: Bank: Wells Fargo Bank, N.A. 420 Montgomery San Francisco,CA 94104 ABA: 121000248 Account: 4124302472 Beneficiary: Tyler Technologies, Inc.—Operating tyler to • •••• •• t y I e r • Tom'. Exhibit B Schedule 1 Business Travel Policy 1. AirTravel A. Reservations&Tickets Tyler's Travel Management Company(TMC)will provide an employee with a direct flight within two hours before or after the requested departure time,assuming that flight does not add more than three hours to the employee's total trip duration and the fare is within$100(each way)of the lowest logical fare. If a net savings of$200 or more(each way)is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee's total trip duration,the connecting flight should be accepted. Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two(2)weeks in advance of commitments. A seven day advance booking requirement is mandatory. When booking less than seven days in advance,management approval will be required. Except in the case of international travel where a segment of continuous air travel Is scheduled to exceed six hours,only economy or coach class seating is reimbursable. B. Baggage Fees Reimbursement of personal baggage charges are based on trip duration as follows: • Up to five days=one checked bag • Six or more days=two checked bags Baggage fees for sports equipment are not reimbursable. 2 Ground Transportation A. Private Automobile Mileage Allowance—Business use of an employee's private automobile will be reimbursed at the current IRS allowable rate,plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point,in compliance with IRS regulations. V. tyler Employees who have been designated a home office should calculate miles from their home. B. Rental Car Employees are authorized to rent cars only in conjunction with air travel when cost,convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a"mid-size"or"intermediate"car. "Full"size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals;additional insurance on the rental agreement should be declined. C. Public Transportation Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip 115-18%)are reimbursable. In the case of a free hotel shuttle to the airport,tips are included in the per diem rates and will not be reimbursed separately. D. Parking&Tolls When parking at the airport,employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges,public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented. 3. Lodging Tyler's TMC will select hotel chains that are well established,reasonable in price,and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn,and Holiday Inn Express. If the employee has a discount rate with a local hotel,the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. "No shows"or cancellation fees are not reimbursable if the employee does not comply with the hotel's cancellation policy. Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately. A. Meals and Incidental Expenses Employee meals and incidental expenses while on travel status are in accordance with the federal per diem rates published by the General Services Administration. Incidental expenses include tips to maids,hotel staff,and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.lzov/oerdiem. ••'• tyler 12 • A. Overnight Travel For each full day of travel,all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below. Deoarture Dav Depart before 12:00 noon Lunch and dinner Depart after 12:00 noon Dinner Return Dav Return before 12:00 noon Breakfast Return between 12:00 noon&7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast,lunch and dinner *7:00 p.m.is defined as direct travel time and does not include time taken to stop for dinner The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows: • Breakfast 15% • Lunch 25% • Dinner 60% B. Same Day Travel Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.* *7:00 p.m.is defined as direct travel time and does not include time taken to stop for dinner 5. Internet Access—Hotels and Airports Employees who travel may need to access their e-mail at night. Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee's hotel charges for internet access it is reimbursable up to$10.00 per day. Charges for internet access at airports are not reimbursable. %*4- tyler Ve 13 • •�•'•• t y e r .. technologies Exhibit C Maintenance and Support Agreement We will provide you with the fotlowing maintenance and support services for the Tyler Software. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. 1. Maintenance and Support Fees. Your maintenance and support fees for the Tyler Software are listed in the Invoice,and your payment obligations are set forth in the Invoicing and Payment Policy. We reserve the right to suspend maintenance and support services if you fail to pay undisputed maintenance and support fees within thirty(30)days of our written notice. We will reinstate maintenance and support services only if you pay all past due maintenance and support fees, including all fees for the periods during which services were suspended. 2. Maintenance and Support Services. As long as you are not using the Help Desk as a substitute for our training services on the Tyler Software, and you timely pay your maintenance and support fees, we will,consistent with our then-current Support Call Process: 2.1 perform our maintenance and support obligations in a professional,good,and workmanlike manner,consistent with industry standards,to resolve Defects in the Tyler Software(limited to the then-current version and the immediately prior version); provided, however,that if you modify the Tyler Software without our consent,our obligation to provide maintenance and support services on and warrant the Tyler Software will be void; 2.2 provide telephone support during our established support hours; 2.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third Party Software, if any,in order to provide maintenance and support services; 2.4 provide you with a copy of all major and minor releases to the Tyler Software(including updates and enhancements)that we make generally available without additional charge to customers who have a maintenance and support agreement in effect;and 2.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with our then-current release life cycle policy. 3. Client Responsibilities. We will use all reasonable efforts to perform any maintenance and support services remotely. Currently,we use a third-party secure unattended connectivity tool called �;i•. t y I e r 14 Bomgar, as well as GotoAssist by Citrix. Therefore,you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way,you agree to provide us with full and free access to the Tyler Software,working space,adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features,or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain a VPN for backup connectivity purposes, 4. Hardware and Other Systems. If you are a self-hosted customer and, in the process of diagnosing a software support issue, it is discovered that one of your peripheral systems or other software is the cause of the issue,we will notify you so that you may contact the support agency for that peripheral system. We cannot support or maintain Third Party Products except as expressly set forth in the Agreement. in order for us to provide the highest level of software support,you bear the following responsibility related to hardware and software: (a) All infrastructure executing Tyler Software shall be managed by you; (b) You will maintain support contracts for all non-Tyler software associated with Tyler Software (including operating systems and database management systems, but excluding Third-Party Software, if any); and (c) You will perform daily database backups and verify that those backups are successful. 5. Other Excluded Services. Maintenance and support fees do not include fees for the following services: (a)initial installation or implementation of the Tyler Software; (b)onsite maintenance and support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (c) application design; (d)other consulting services; (e) maintenance and support of an operating system or hardware, unless you are a hosted customer; (f)support outside our normal business hours as listed in our then-current Support Call Process;or(g) installation, training services,or third party product costs related to a new release. Requested maintenance and support services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one(1)weeks' advance notice. 6. Current Support Call Process. Our current Support Call Process for the Tyler Software is attached to this Exhibit C at Schedule 1. ;:•. #yler 15 • • 100018 * tyler Is 4460410 Exhibit C Schedule 1 Support Call Process Support Channels Tyler Technologies, Inc. provides the following channels of software support: (1) Tyler Community—an on-line resource,Tyler Community provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another,share best practices and resources, and access documentation. (2) On-line submission (portal)—for less urgent and functionality-based questions, users may create unlimited support incidents through the customer relationship management portal available at the Tyler Technologies website. (3) Email—for less urgent situations, users may submit unlimited emails directly to the software support group. (4) Telephone—for urgent or complex questions,users receive toil-free, unlimited telephone software support. Support Resources A number of additional resources are available to provide a comprehensive and complete support experience: (1) Tyler Website—www.tylertech.com—for accessing client tools and other information including support contact information. (2) Tyler Community—available through login,Tyler Community provides a venue for clients to support one another and share best practices and resources. (3) Knowledgebase—A fully searchable depository of thousands of documents related to procedures, best practices, release information,and job aides. (4) Program Updates—where development activity is made available for client consumption Support Availability Tyler Technologies support is available during the local business hours of 8 AM to 5 PM(Monday— Friday)across four US time zones(Pacific, Mountain, Central and Eastern).Clients may receive coverage across these time zones.Tyler's holiday schedule is outlined below. There will be no support coverage on these New Years Day j Thanksgiving Day Memorial Day _ Day after Thanksgiving Independence Day Christmas Day Labor Day s•'� tyler 16 Issue Handling Incident Tracking Every support incident is logged into Tyler's Customer Relationship Management System and given a unique incident number.This system tracks the history of each incident.The incident tracking number is used to track and reference open issues when clients contact support.Clients may track incidents, using the incident number,through the portal at Tyler's website or by calling software support directly. Incident Priority Each incident is assigned a priority number,which corresponds to the clients needs and deadlines.The client is responsible for reasonably setting the priority of the incident per the chart below.The goal of this structure is to help the client clearly understand and communicate the importance of the issue and to describe expected responses and resolutions. Priority Characteristics of Support Incident Resolution Targets Level Support incident that causes(a) Tyler shall provide an initial response to Priority complete application failure or Level 1 incidents within one (1) business hour of application unavailability; (b) receipt of the support incident. Tyler shall use 1 application failure or unavailability commercially reasonable efforts to resolve such in one or more of the client's support incidents or provide a circumvention Critical remote location;or(c)systemic loss procedure within one(1) business day. Tyler's of multiple essential system responsibility for lost or corrupted data is limited functions. to assisting the client in restoring its last available database. Support incident that causes(a) Tyler shall provide an initial response to Priority repeated,consistent failure of Level 2 incidents within four(4)business hours of essential functionality affecting receipt of the support incident. Tyler shall use 2 more than one user or(b)loss or commercially reasonable efforts to resolve such corruption of data. support incidents or provide a circumvention High procedure within ten (10) business days. Tyler's I responsibility for loss or corrupted data is limited to assisting the client in restoring its last available database. Priority Level 1 incident with an I Tyler shall provide an initial response to Priority existing circumvention procedure, Level 3 incidents within one (1) business day of or a Priority Level 2 incident that receipt of the support incident. Tyler shall use affects only one user or for which commercially reasonable efforts to resolve such 3 there is an existing circumvention support incidents without the need for a Medium procedure. circumvention procedure with the next published maintenance update or service pack. Tyler's responsibility for lost or corrupted data is limited to assisting the client in restoring its last available database. -60•. tyler 17 Priority Characteristics of Support Incident Resolution Targets Level Support incident that causes failure Tyler shall provide an initial response to Priority 4 of non-essential functionality or a Level 4 incidents within two(2) business Non- cosmetic or other issue that does days. Tyler shall use commercially reasonable critical not qualify as any other Priority efforts to resolve such support incidents, as well as Level. cosmetic issues, with a future version release. Incident Escalation Tyler Technology's software support consists of four levels of personnel: (1) Level 1: front-line representatives (2) Level 2: more senior in their support role,they assist front-line representatives and take on escalated issues (3) Level 3: assist in incident escalations and specialized client issues (4) Level 4: responsible for the management of support teams for either a single product or a product group If a client feels they are not receiving the service needed, they may contact the appropriate Software Support Manager.After receiving the incident tracking number, the manager will follow up on the open issue and determine the necessary action to meet the client's needs. On occasion,the priority or immediacy of a software support incident may change after initiation.Tyler encourages clients to communicate the level of urgency or priority of software support issues so that we can respond appropriately.A software support incident can be escalated by any of the following methods: (1) Telephone—for immediate response, call toll-free to either escalate an incident's priority or to escalate an issue through management channels as described above. (2) Email—clients can send an email to software support in order to escalate the priority of an issue (3) On-line Support Incident Portal—clients can also escalate the priority of an issue by logging into the client incident portal and referencing the appropriate incident tracking number. Remote Support Tool Some support calls require further analysis of the client's database, process or setup to diagnose a problem or to assist with a question.Tyler will, at its discretion, use an industry-standard remote support tool.Support is able to quickly connect to the client's desktop and view the site's setup, diagnose problems,or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request. •'• tyler 18 s .r �• Remittance THIS IS NOT AN INVOICE ' " Tyler ies, Inc. • • r t IV 75-2303920) PROFORMAyI •''a' ies P.O. Box 203556 technologies Dallas, TX 75320-3556 Company order No. Date Page Empowering people who serve the public" Questions 045 97900 08/10/2017 1 of 3 Tyler Technologies- ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com To: City of Vernon Ship To: City of Vernon 4305 Santa Fe Avenue RECEIVE® 4305 Santa Fe Avenue Vernon, CA 90058 Vernon, CA 90058 AUG 2 3 2017 CITY ADMINISTRATION Customer Grp/nlo. Customer PDX Payment Terms Currency Code Ship Vla Salesperson Cd 1 6584 _ Net 30 LISD ELEC No.Item/Description!Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost Contract No.:VERNON,CITY OF 1 Renewal: EDEGAREC501 No 1 1 EA. 3,627.96 _00 3,62796 Accounts Receivable Support Maintenance Plan: ; Start: 01101/2018,End: 1213112018; Term: 12 months 7 Renewal: EDEGCMGT501 No 1 1EA 3,023.29 .00 3,02329 Contract Management Support Maintenance Plan: ; Start. 0110112018,End: 1213112018; Term: 12 months Renewal:EDEGFICH501 No 1 1 EA 75581 00 75581 LaserFiche interface Support Maintenance Plan: ; Start: 0110112018,End: 12131/2018; Term: 12 months A Renewal- EDEGFORM501 No 1 EA 50851 00 50851 Forms Support Maintenance Plan: ; Start: 01/0112018,End: 12/31/2018; Term: 12 months 5 Renewal: EDEGFORM501 No 1 FA 1.99537 r.r. 199517 Forms Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Tenn: 12 months 6 Renewal: EDEGFXAS501 No 1 1 EA 3,627.96 .00 3,627.96 Fixed Assets Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 7 Renewal: EDEGGAPG501 No 1 1 EA 12,093 16 00 12,093 16 GL1AP/PG Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months d Renewal: EDEGINVN501 No 1 1 EA 5,62459 00 5,624.59 Inventory Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 9 Renewal: EDEGPAYR501 No 1 1 EA 5,518.11 .00 5,51811 Payroll Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months • Remittance THIS IS NOT AN INVOICE ler Tyler Technologies, Inc. Ity (FEIN 75-2303920) PROFORMA t chnolr� IE5 P-0. Box 203556 Dallas, TX 75320-3556 Company order No. Date Page Empowering people who serve the public" Questions 045 97900 08/10/2017 2 of Tyler Technologies- ERP &Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No.Item/Descriptionl Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost 10 Renewal: EDEGPROJ501 No 1 1 EA 4,534.93 .00 4,534.93 Project Accounting Support Maintenance Plan: ; Start: 0110112018,End: 12131/2018; Term: 12 months 11 Renewal: EDEGSTPK501 No 1 1 EA 1,511.64 .00 1,511.64 State Package Support Maintenance Plan: ; Start: 0110112018,End: 12/31/2018; Term: 12 months 12 Renewal:EDEGTOPS501 No 1 1 EA 1,965.12 .00 1,965.12 Tyler Output Processing Support Maintenance Plan: ; Start: 01/0112018,End: 1213112018; Term: 12 months 13 Renewal: EDEGRPTV501 No 1 1 EA 1,511 64 .00 1,51164 Report Views Support Maintenance Plan: ; Start: 01/0112018,End: 1213112018; Term: 12 months 14 Renewal: EDEGATRK501 No 1 EA 1,27097 00 1,270.97 Applicant Tracking Support Maintenance Plan: ; Start: 01/0112018,End: 1213112018; Term: 12 months 15 Renewal: EDEWATRK501 No 1 EA 1,05914 00 1,05914 Applicant Tracking Support Web Maintenance Plan: ; Start: 01/01/2018,End: 1213112018; Term: 12 months 16 Renewal: EDEGHRIS501 No 1 EA 2,330.11 00 2,330.11 Human Resources Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 17 Renewal: EDEGFICH501 No 1 EA 2,051.61 .00 2,051.61 LaserFiche interface Support Maintenance Plan: ; Start: 0110112018,End: 1213112016; Term: 12 months 18 Renewal: EDEGTPHOST501 No 1 Fro 2,279.57 00 2.27957 Tyler Payments-Hosting Fee Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 19 Renewal: EDEGCASH501 No 1 EA 6,565.14 .00 6,56514 Tyler Cashiering Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 2D Renewal: EDEGLICS501 No 1 IEA 2,564.51 00 2,564.51 Business Licensing Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term; 12 months 21 Renewal: EDEWLICS501 No 1 1 EA 1.02580 00 1,02580 Licensing Support Web �• Remittance THIS IS NOT AN INVOICE .0 0 ler ( Technologies, Inc. PROFORMA FEIEIN 75-2303920) •0 a ty10 technologies P O. Box 203556 Company Order No. Date Page Dallas, TX 75320-3556 Empowering people who serve the public* Questions 045 97900 08/10t2017 3 of 3 Tyler Technologies- ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No.Item!Description/Comments Drop Ship 0 Users Quantity U1M Unit Price Disc% Total Cost Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 22 Renewal:EDEGPARC501 No 1 1 EA 820.64 .00 820.64 Parcel Manager Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 23 Renewal:EDEWAREC501 No 1 1 EA 1,436.12 .00 1,436.12 Accounts Receivable Support Web Maintenance Plan. ; Start, 0110112018,End: 1213112018; Term: 12 months 24 Renewal: EDEWAPAYS01 No 1 1 EA 1,128.39 .00 1,128.39 Accounts Payable Support Web Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 25 Renewal: EDEWCMGT501 No 1 1 EA 1.128.39 .00 1,128.39 Contract Management Support Web Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 26 Renewal:EDEGBID0501 No 1 1 EA 2,25677 .00 2.256.77 Bid&Quote Support Maintenance Plan: ; Start: 0110112018,End: 12/3112018; Term: 12 months 27 Renewal:EDEGCAFR501 No 1 1 EA 1,231.96 .00 1,231.96 CAFR Statement Builder Upgrade Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 28 Renewal: EDEWBID0501 No 1 1 EA 1,128.39 .00 1,128.39 Bid&Quote Support Web Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months 29 Renewal:EDEGPERMS01 No 1 1 EA 3,576.65 .00 3,576.65 Permits 8 Inspections Support Maintenance Plan: ; Start: 01101/2018,End: 1213112018; Term: 12 months 30 Renewal:EDEGCODE501 No 1 1 EA 1,192.21 00 1.192.21 Code Enforcement Support Maintenance Plan: ; Start: 0110112018,End: 1213112018; Term: 12 months Does not include any applicable taxes Order Total: 1 79,344.46 Calydmentx= RECEIVED Of or RECEIVED SEP 1 1 2011 tto SEP 0 6 2017 CITY CLERK'S OFFICE lei CITY ADMINISTRATION HEALTH&ENVIRONMENTAL CONTROL DEPARTMENT Keith Allen,Director/Health Officer 4305 Santa Fe Avenue,Vernon,California 90058 Telephone(323)583-8811 September 19,2017 Honorable City Council City of Vernon Vernon,California Honorable Members: Attached is a listing of the monthly activities for the Health and Environmental Control Department which cover the period from August 1, 2017 through August 31, 2017. Respectfull% submitted, L-" Keith Allen Director E(cfusivefy Industriaf OF DEP$RT, pgOMOTE � q1h VA 4 �O s�� of �� v~ HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT MONTHLY REPORT AUGUST,2017 HAZARDOUS MATERIALS CONTROL Our staff continued to conduct routine inspections and assisted business representatives to properly complete annual Hazardous Materials Business Plan forms using the new California Environmental Reporting System (CERS) which allows electronic submittals of hazardous materials inventories and permit information. Zero Class 1 violations were found, 22 Class 2/Minor violations were noted during routine inspections performed of hazardous materials facilities. Department staff will continue to monitor these facilities to ensure that all violations have been corrected. Please note: According to The California Department of Toxic Substances Control (DTSC), violation types are defined as: Class I Violation: The Health and Safety Code (HSC) section 25110.8.5 defines a Class I Violation as a violation that is a significant threat to human health or safety or the environment because of volume, hazardousness, and/or proximity to population at risk. A Class I Violation is also a violation that could result in a failure to ensure adequate financial assurance, perform corrective action or emergency cleanup; or a repeating Class II Violation committed by a recalcitrant violator. Class II Violation: The California Code of Regulation (CCR), title 22, section 66260.10 and Health and Safety Code (HSC) section 25110.8.5, subdivision (b) define a Class 11 Violation as a violation that is not a Class I Violation and does not meet the conditions of a Minor Violation. Minor Violation: The Health and Safety Code (HSC) section 25117.6 defines a Minor Violation as a subset of a Class II Violation that is not knowing, willful or intentional, does not enable the Respondent to gain an economic benefit for noncompliance, is not chronic or is not committed by a recalcitrant violator. . . . Closure and cleanup activities included the ongoing site assessments/closure at Exide Technologies on Indiana Street,the former Pechiney facility on Fruitland Avenue, and 4060 E. 26th Street at the former U.S. Fertilizer site. The Health Department continued to be an active participant with the Exide Technologies closure. Director Keith Allen and Chief Deputy Director David LeDuff engaged in regular conference call and in-person meetings with DTSC and other supporting agencies. Environmental Specialist, Gloria Valdivia,attended the LA County Dept of Public Health's"Let's Talk About Exide"community meetings. As a reminder, the City's website has an Exide information page for the public to obtain information. Chief Deputy Director David LeDuff reviewed the response from DTSC for update number six for the CUPA Evaluation by DTSC. Our department will continue to make progress in clearing all deficiencies. UNDERGROUND TANK PROGRAM No underground storage tanks were removed during the month. A total of four USTs were inspected, yielding one violation. . . . . FOOD PROGRAM Staff continued in conducting inspections of the food facilities throughout the City as part of a routine basis by the Department. No major violations were noted during these inspections. . . . . Environmental Health Specialist Erik Cheng conducted several plan checks and construction inspections of proposed remodeling and new construction for food facilities. Erik also monitored construction of new food facilities. This month was notable for vehicle inspections. Health Department staff inspected a total of over 250 vehicles. The annual wholesale food truck inspections were held at Fire Station #1 during the last 3 full weeks of July. This was the first year that we requested truck operators to make an appointment which seemed to be very helpful. ENVIRONMENTAL PROTECTION Health Department staff inspected 4 garment manufacturing facilities and found no major violations. . . . Environmental Specialist Erik Cheng met with Greater LA County Vector Control District staff at the Los Angeles River to show them where existing pockets of mosquito breeding frequently is observed. In collaboration with the Public Works, Water, and Development Services Department, Senior Environmental Specialist Jerrick Torres assisted with storm water inspections and plan reviews. Jerrick also inspected all active construction sites Citywide to ensure that storm water best management practices were being followed to prevent waste water discharge and runoff from entering the storm drain system. • • • • Greater LA County Vector Control District (GLACVCD) continues to provide mosquito control services throughout the City. An aedes mosquito was observed in a residential flower pot in Vernon. GLACVCD went door to door to educate residents on how to prevent mosquito breeding sources. The City has this information on the Health Department's website as well. SOLID WASTE PROGRAM Senior Environmental Health Specialist Linda Johnson conducted inspections of solid waste facilities throughout the City as part of a routine basis by the Department. No violations were noted during these inspections. Senior Environmental Specialist Linda Johnson attended a multi agency solid waste roundtable meeting. EMERGENCY RESPONSE The month of July was notable for emergency response actions. Department Registered Environmental Health Specialists responded to the following: illegal dumping complaint of industrial waste water into the storm drain; and a report of a large sink hole in an alleyway on private property. END '410 � 0 !)Czl,H PublicHealth News Release CALIFORNIA DEPARTMENT OF PUBLIC HEALTH FOR IMMEDIATE RELEASE September 1, 2017 PH 17-066 CONTACT: Corey Egel 1916.440.7259 1 CDPHgress@cdph.ca.gov CDPH Confirms First Human West Nile Virus Deaths of 2017 SACRAMENTO—The California Department of Public Health (CDPH) announced today three confirmed deaths in California due to West Nile virus (WNV). The deceased persons were residents of Kern, Los Angeles and San Bernardino counties. CDPH is unable to provide additional patient details including demographic information and name of hospital providing care to protect confidentiality. "West Nile virus can cause a deadly infection in humans, and the elderly are particularly susceptible," said CDPH Director and State Health Officer Dr. Karen Smith. "August and September are peak periods of West Nile virus transmission in the state so we urge everyone to take every possible precaution to protect themselves against mosquito bites." As of September 1, CDPH has reported 87 human cases of WNV from 13 California counties this year. Additionally, 239 dead birds from 30 counties have tested positive for WNV in 2017, and 2,284 mosquito samples from 24 counties have also tested positive for WNV this year. The numbers of WNV positive dead birds and mosquito samples are below those at this same time last year, but the number of positive mosquito samples exceeds the state's most recent five year average. West Nile virus is influenced by many factors, including climate, the number and types of birds and mosquitoes in an area, and the level of WNV immunity in birds. West Nile virus is transmitted to humans and animals by the bite of an infected mosquito. The risk of serious illness to most people is low. However, some individuals — less than one percent—can develop serious neurologic illnesses such as encephalitis or meningitis. People 50 years of age and older and individuals with diabetes or hypertension have a higher chance of getting sick, and are more likely to develop complications. CDPH recommends that individuals protect against mosquito bites and WNV by practicing the "Three Ds": 1. DEET—Apply insect repellent containing DEET, picaridin, oil of lemon eucalyptus or IR3535 according to label instructions. Repellents keep the mosquitoes from biting you. Insect repellents should not be used on children under two months of age. 2. DAWN AND DUSK— Mosquitoes that transmit West Nile Virus usually bite in the early morning and evening so it is important to wear proper clothing and repellent if outside during these times. Make sure your doors and windows have tight- fitting screens to keep out mosquitoes. Repair or replace screens that have tears or holes. 3. DRAIN — Mosquitoes lay their eggs on standing water. Eliminate all sources of standing water on your property by emptying flower pots, old car tires, buckets, and other containers. If you know of a swimming pool that is not being properly maintained, please contact your local mosquito and vector control agency. California's West Nile virus website includes the latest information on WNV activity in the state. Californians are encouraged to report dead birds on the website or by calling toll-free 1-877-WNV-BIRD (968-2473). www.cdph.ca.gov RECEIVED (0 RECEIVED SEP11Z017 SEP 052017 CITY CLERKS OFFICE � CITY ADMINI STRATION POLICE DEPARTMENT Anthony Miranda, Chief of Police 4305 Santa Fe Avenue,Vernon,California 90058 Telephone(323)587-5171 Fax(323)826-1481 September 5, 2017 Honorable City Council City of Vernon Vernon, California Honorable Members: Attached are copies of the Vernon Police Department Activity Log and Statistical Summary of Arrest and Activities which cover the period from 12:01 a.m., August 16, 2017 up to and including midnight of August 31, 2017. Respectfully submitted, VERNON POLICE DEPARTMENT -k ANTHONY MIRANDA CHIEF OF POLICE AM/gg Ei cfusivefy Industriaf -VERNON POLICE DEPARTMENT Department Activity Report First Date: 08/16/2017 Jurisdiction: VERNON Last Date: 08131/2017 Department Complaint All Units Primary Unit Type Description VPD 10-6 OFFICER IS 10-6 C7.961.962.10-10,WASH, EQUIPII 138 136 10-96H PICK UP THE JAIL PAPER WORK FROM HP JAIL 1 1 10-96M 10-96 MARY(MAIL DETAIL) 5 4 140 SUPPLEMENTAL REPORT 2 2 20001 INJURY HIT AND RUN 4 1 20001R INJURY HIT AND RUN REPORT 4 20002 NON-INJURY HIT AND RUN 7 2 20002R NON-INJURY HIT AND RUN REPORT 11 7 211 R ROBBERY REPORT 6 2 211 S SILENT ROBBERY ALARM 8 1 242 BATTERY 2 l 243R ASSAULT ON A PEACE OFFICER REPORT 2 1 273.5 DOMESTIC VIOLENCE 6 1 314 INDECENT EXPOSURE 1 1 415 DISTURBING THE PEACE 13 5 417 BRANDISHING A WEAPON 7 2 417R BRANDISHING A WEAPON REPORT 3 1 422R TERRORIST THREATS REPORT 3 2 459A AUDIBLE BURGLARY ALARM 128 73 459R BURGLARY REPORT 11 6 459V BURGLARY TO A VEHICLE 5 2 459VR BURGLARY TO A VEHICLE REPORT 2 2 470R FORGERY REPORT 1 1 484 PETTY THEFT 7 3 484R PETTY THEFT REPORT 16 8 487R GRAND THEFT REPORT 3 2 5150 SUBJECT WITH MENTAL DISABILITIES 3 1 586 PARKING PROBLEM 67 63 594 VANDALISM 3 1 594R VANDALISM REPORT 9 5 602 TRESPASS 31 14 901T INJURY TRAFFIC COLLISION 21 5 901TR INJURY TRAFFIC COLLISION REPORT 12 5 902T NON-INJURY TRAFFIC COLLISION 55 28 902TR NON-INJURY TRAFFIC COLLISION REPORT 3 2 909T TRAFFIC HAZARD 13 6 911A CONTACT THE REPORTING PARTY 18 10 911NR 911 CALL NO RESPONSE REQUIRED 2 1 917A ABANDONED VEHICLE 3 2 925 SUSPICIOUS CIRCUMSTANCES 19 9 927 UNKNOWN TROUBLE 2 1 A459 ATTEMPT BURGLARY 2 l A459R ATTEMPT BURGLARY REPORT 1 1 AB109 PROBATION/PAROLE COMPLIANCE CHECKS 2 1 ASTVFD ASSIST VERNON FIRE DEPARTMENT 23 13 BOSIG BROKEN SIGNAL OR LIGHT 4 1 BOVEH BROKEN DOWN VEHICLE 22 15 CITCK CITATION CHECK 6 4 0910212017 17:23:09 Page f of 1 VERNON POLICE DEPARTMENT Department Activity Report First Date: 08116/2017 Jurisdiction: VERNON Last Date: 08131/2017 Department Complaint All Units Primary Unit Type Description VPD CIVIL CIVIL MATTER 4 1 CODE5 SURVEILLANCE/STAKE-OUT 1 l COP COP DETAIL 4 4 DEMOSTRA DEMONSTRATION 7 3 DET DETECTIVE INVESTIGATION 26 13 DETAIL DETAIL 1 1 DOA DEAD ON ARRIVAL 15 I DPTAST DEPARTMENTAL ASSIST 3 2 DUI DRIVING UNDER THE INFLUENCE 4 2 DUI CKPT DUI CHECK POINT 1 1 DUITRAFFIC DUI CHECK POINT TRAFFIC 16 14 FILING OFFICER IS 10-6 REPORT WRITING 59 58 FOUND FOUND PROPERTY REPORT 3 2 FU FOLLOW UP 12 10 GTAR GRAND THEFT AUTO REPORT 10 7 HBC HAILED BY A CITIZEN 5 4 ILLDPG RPT ILLEGAL DUMPING REPORT 1 1 KTP KEEP THE PEACE 4 1 LOCATE LOCATED VERNON STOLEN VEHICLE 1 1 LOJACK LOJACK HIT 4 4 LPR LICENSE PLATE READER 4 1 MISPR MISSING PERSON REPORT 2 2 MR60 MISC REPORT 4 1 PAFD PUBLIC ASSIST-FIRE 1 1 PANIC ALARM PANIC ALARMIDURESS ALARM 8 2 PAPD PUBLIC ASSIST-POLICE 10 7 PATCK PATROL CHECK 113 87 PEDCK PEDESTRIAN CHECK 72 41 PLATE LOST OR STOLEN PLATES REPORT 1 1 PRSTRAN PRISONER TRANSPORTED 5 5 REC RECOVERED STOLEN VEHICLE 6 5 RECKLESS DF RECKLESS DRIVING(23103) 5 2 REPO REPOSSESSION 3 3 ROADRAGE ROAD RAGE 2 1 RR RAIL ROAD PROBLEM 11 3 SEAACA SEAACA ANIMAL CALLS 2 2 SPEED SPEED CONTEST OR SPEEDING(23109) 5 2 TRAFFIC STOI TRAFFIC STOP 286 238 VCK VEHICLE CHECK 107 86 VEH RELEASE VEHICLE RELEASE 8 7 VIN VER VIN VERIFICATION 2 1 VMCVIO VERNON MUNICIPAL CODE VIOLATION 1 1 WELCK WELFARE CHECK 3 2 Department: 1559 1089 Overall: 1559 1090 09/02/2017 17:23:09 Page 2 of 2 VERNON POLICE DEPARTMENT Police Activity Report Period Ending: 08/31/17 TRAFFIC COLLISIONS NO. PROPERTY RECOVERED TOTAL 21 VEHICLES: $6,700.00 NON-INJURY 12 INJURY 9 Pedestrian Fatalities City Property Damage 3 Hit &Run(Misdemeanor) 3 Hit&Run(Felony) 2 Persons Injured 16 VEHICLES STORED PROPERTY RECOVERED FOR Unlicensed Driver 10 OTHER DEPARTMENTS Abandoned/Stored Vehicle 10 VEHICLES: $2,000.00 Traffic Hazard 2 CITATIONS Citations Iss (Prisoner Release) 17 Citations Iss (Moving) 183 Citations Iss (Parking) 107 Citations Iss (Total) 290 Hazardous 112 Non-Hazardous 71 Other Violations 0 CASES CLEARED BY ARREST AR17-363 CR17-1473 23109(A)VC AR17-364 CRI7-1478 273.5(A) PC AR17-366 CRI7-1489 11377(A) HS AR17-369 CR17-1492 11364(A) HS AR17-371 CR17-1494 11364(A) HS AR17-373 CRI7-1508 602(0) PC AR17-375 CR17-1526 496(A) PC AR17-378 CR17-1541 20001(A) VC AR17-381 CR17-1568 496(A) PC VERNON POLICE DEPARTMENT REPORT FOR PERSONS ARRESTED PERIOD ENDING 9 15 2017 ADULT FELONY ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL ASSAULT WITH A DEADLY WEAPON BURGLARY CHILD NEGLECT GROSS VEHICLE MANSLAUGHTER HIT& RUN WARRANT(VERNON CASE) WARRANT(OUTSIDE AGENCY) TOTAL FELONY ARRESTS 0 0 0 ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL LARCENY DRIVING UNDER THE INFLUENCE 2 2 GRAND THEFT POSSESS CONTROLLED SUBSTANCE 1 1 POSSESS CONTROLLED PARAPHERNALIA 1 1 SPEED CONTEST TRESPASSING 1 1 WARRANT(VERNON CASE) 2 2 WARRANT(OUTSIDE AGENCY) 1 1 TOTAL MISD. ARRESTS 8 0 8 JUVENILES DETAINED --- FELONY AND MISDEMEANOR MALE FEMALE TOTAL BURGLARY RECEIVING STOLEN PROPERTY ROBBERY VEHICLE THEFT WARRANTS (BENCH) TOTAL JUVENILES DET. 0 0 0 TOTAL FELONY ARRESTS (ADULT)TO DATE: 83 TOTAL MISDEMEANOR ARRESTS (ADULT)TO DATE: 294 TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR)TO DATE: 5 TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR)TO DATE: 382 o U') cn r �o u� iv q v m Ito T T QM cLc) r] N N (l. 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J tO J QIn a M = Z Z QZ N O N O ¢ � UX - OQ ' W a WQML W Q Z ZV vm UNm , W CDCD Q w W WW Q N Q QJ� UY_W W � Z y DC7 C7 � z ¢ Z W aCa9 ru v O yLU2 O z � w � a o¢ » Ja a w : a � O2 � 0CY > 0 � = 0 < a L 4t N (7 co n as � aaa as c ❑ CDana ❑ '�1 o as IF, aaa ,�, as a �n aaaa > > >> > >> r > > > > > A Q o U N U N N O N O [�y ❑ E2 0 M d a' �►I '� U o a LU o LU a o v o o a O � V �1 RV Z ►I y o Z F w q r; O n 4 a a a w a a a c ii ego n O a: C = C= = = N IZ 7- w cc 0No allo 0No 0No a h a o 0 o a10, o c a o ro IN ti N � N O M N CJ O 0 N � Q 41 4'U ti m -q N r A UN U N �o V M M V fi Cl) M O N N o ,4cl O� W � 4 U'j cn _` N � Z 0 Z W 1� A 7 N Q W ; �`o, W O O Q b p ¢ Y •� N LLI ] Z •� ti a N ccLu O a y m 0 � 7 A � N � Q � CY r a o o � Z Fe, z Wa aA A O a o 0 � oNo 0 WOO a C> > U N a RECEIVED RECEIVED * SEP 0 5 2017 SEP 12 2017 CITY ADMINISTRATION CITY CLERK'S OFFICE STAFF REPORT VERNON POLICE DEPARTMENT DATE: September 19, 2017 TO: Honorable Mayor and Council Members FROM: Anthony Miranda, Chief of Police RE: Drug Enforcement Administration Agreement Recommendation A. Find that granting authority to execute the referenced agreement is exempt from California Environmental Quality Act("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Authorize the Police Chief to execute an agreement with the Drug Enforcement Administration (DEA), in substantially the same form as submitted herewith, for continued participation in the Southwest Border Initiative(SWBI) taskforce. Background Since 2008, the Vernon Police Department (VPD) has dedicated one Detective to participate in the SWBI narcotics investigation taskforce. The goal of the SWBI narcotics taskforce is to disrupt illicit drug traffic in the region by immobilizing targeted violators and trafficking organizations, and gather and report intelligence data relating to narcotics trafficking and dangerous drugs. Participation in the SWBI taskforce has been advantageous for the VPD. The assigned Detective has gained vast experience and knowledge from the taskforce investigations. The VPD has also utilized resources from the taskforce with multifaceted investigations when there is a need for additional personnel and expertise. In addition, participation in the taskforce provides the VPD revenues from asset forfeiture proceeds related to narcotics investigations. In order to continue its participation in the SWBI taskforce, the VPD must enter into an annual agreement with DEA. City legal staff has reviewed and approved the agreement as to form. Fiscal Impact There is no fiscal impact by the approval of the SWBI taskforce agreement. Attachment(s) 1. DEA agreement LOS ANGELES HIGHINTENSITY DRUG TRAFFICKING AREA SOUTHERN CALIFORNM DRUG TASK FORCE STATE AND LOCAL HIDTA TASK FORCE AGREEMENT BETWEEN THE DRUG ENFORCEMENT ADMINISTRATION AND THE VERNON POLICE DEPARTMENT This agreement is made this l st day of October 2017,between the United States Department of Justice, Drug Enforcement Administration(hereinafter "DEA"), and the Vernon Police Department(hereinafter "VPD"). The DEA is authorized to enter into this cooperative agreement concerning the use and abuse of controlled substances under the provisions of 21 U.S.C. § 873. WHEREAS, there is evidence that trafficking in narcotics and dangerous drugs exists in the Los Angeles High Intensity Drug Trafficking Area(Los Angeles, Orange, Riverside, and San Bernardino Counties), and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of the County of Los Angeles, the parties hereto agree to the following: 1. The Southern California Drug Task Force(hereinafter "SCDTF"), a Los Angeles High Intensity Drug Trafficking Area(hereinafter"LA-HIDTA") will perform the activities and duties described below: a. disrupt the illicit drug traffic in the area by immobilizing targeted violators and trafficking organizations; b. gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and c. conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the Task Force's activities will result in effective prosecution before the courts of the United States and the State of California. 2. To accomplish the objectives of the SCDTF, the VPD agrees to detail one(1) experienced officer to the SCDTF for a period of not less than two years. During this period of assignment, the VPD officer will be under the direct supervision and control of DEA supervisory personnel assigned to the Task Force. 3. The VPD officer assigned to the SCDTF shall adhere to DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the SCDTF. 4. The VPD officer assigned to the Task Force shall be deputized as a Task Force Officer of DEA pursuant to 21 U.S.C. Section 878. 5. To accomplish the objectives of the SCDTF, DEA will assign Special Agents to the SCDTF. DEA will also, subject to the availability of annually appropriated funds or any continuing resolution thereof, provide necessary funds and equipment to support the activities of the DEA Special Agents and officers assigned to the SCDTF. This support will include: office space, office supplies,travel funds, funds for the purchase of evidence and information, investigative equipment, training, and other support items. 6. The VPD shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all requirements imposed by or pursuant to the regulations of the United States Department of Justice implementing those laws, 28 C.F.R. Part 42, Subparts C, F, G, H and I. 7. The term of this agreement shall be effective from the date in paragraph number one until September 30, 2018. This agreement may be terminated by either party on thirty days'advance written notice. Billing for all outstanding obligations must be received by DEA within 90 days of the date of termination of this agreement. DEA will be responsible only for obligations incurred VPD during the term of this agreement. For the Drug Enforcement Administration: Date: David J. Downing Special Agent in Charge Los Angeles Field Division For the Vernon Police Department Date: _ Anthony Miranda Chief of Police ATTACHMENTS: (1). OJP Form 4061/6 (3-91): Certifications Regarding Lobbying; Debarment, Suspensions and Other Responsibility Matters; and Drug Free Workplace Requirements (2). Roster of Local, State, or Federal Agency Personnel Assigned to the United States Drug Enforcement, Los Angeles Field Division y U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER M CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the indructions for certification included in the regulations before completing this from. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,'New Restrictions on Lobbying'and 28 CFR Part 87, 'Govemment-wide Department and Suspension(Nonprocurement)and Government-wide Requirements for Drug-free Workplace(Grants)-' The certfficattions shall be treated as a material representation of fact upon reliance will be placed when the Department of Justice determines to award the covered transaction, grant,or cooperative agreement. 1. LOBBYING Public (i=eciwal, State, or local) krarawbon or contract under a Pubic xansao4on; vealaton of Federal ❑e State antitrust As rgquir$d by Section 1352, Title 31 of 1179 U.S. Code, and Publi es or cartrrniSslOfi of gmpeZZlement, theft, fort imp ad at 28 CFR Part 69, for per-wo ertlenrk7l d 2a bribery. laksMazitiori or destruction or reoortls, making Take ggran! or cooperative egraement over $1 M.00g, as d�e�� statements, or raca+ving stolen property_ 29 CFR Part 89,the applicant certifies that; (c) Are not presently indreled for or othse criminally or (aj No Federal apprapriale funds have bean paid Or will be civilly charged bya governmental entrtl+ {Federal. Stale, or p6d. by or on be all of the undersigned, to a parson for in- IocQ with Commiissm of ally of the offerises enumerated in %ancing or attempting to influence an offaoer r ertplloyee of paragraph (1)(b)of triis cartilication;and any agency, a Member of Congress, an officer or employee of Congress, or an ernpioyee of a Member or Congress in con- (d) Have not within a Ihree-year pe hod preceding this applica- nectlon vrith the making of any Fadefai granl, the entering nto Corr had one or micro truNc transaubans (Federal, State, or of any c❑overahve agraernant, and extension, cwtinuabon, local} larminaoled for cause or default.arid renewal, amersdmenl� or nwdfiGabon of any Federal g€an1 or cooperative agreement; B. Where the applicant is unable to certify to any of the tr If an funds other than Fed$raf a r r,ated Funds nave statements in this certification, he or she shall attach an ( 1 y pip of . explanation to this application, l}een pain or will be paid tc any persorw for iquencing or at- tempting to influence an ❑tficer or employee of arly agency, a Member of Congress, air officer or employee cf Congress, or DRUG-FREE WORKPLACE ors emplcyge Of a Member of Congress n connection will) leis GRANTEES OTHER THAN INDMDUALS) Fpoaral gra,nl or cooperative agreement, the und6r 7ned shall y C} togbying A 0ries'iin accordanceFwnth its irsifuekio S,osure of As implamented at 28eCFA Part 67. Subpart Act ogrrantee9$as deTined at 28 CFR Part 67 Sections 67�i 5 and 67.626 R} 7" undersigned shall fegerre that the Iang��age OfVS cell cation be rnduded in the award documia fof ail subawa:ds A. The applicant certifies that it will or will contime to provide at all tiers (induding subganta, contracts ur4or grants an drug-free d a workplace by, oaoperabva agreaments, and subcontracts) and trhar all sub- rgcipia?nta �alfcernty and disclose a0wrdiogly {a) Publishing a stakemerrk notgong employees [hat the urnlIawful marwfactura. distribution, di5pen ing, possas�on, OF use of a controlled Subsance L6 prolntaiW in [ha grantee's 2. DEBARMENT SUSPENSION,AND OTHSR workplace and specdyrn the ackions that will txe laxen against RESPONSIBILITY'MATTERS employees for violakior o�such prohibition; (DIRECT RECIPIENT) )) As required by Executive Gfdef 12549 09barment and inform eempoyeesanaboout�� drug-free awareness program ro Suspension, and implemented at 28 CFR Prt 67, for prospec- live_p_artidpants in primary ca'werad transactions, as defined at (1) The dangers of dnigs abuse in the workplace; 28 CFA Part ff7, Saiton 87-51¢ A. The applicant certifies that it and its principals: (2) The grantee's policy of maintaining a drug-free workplace; a) Are not resertl debarrgCt,suspended,proposed or debar- as- grey a,profile drug counseling, rehabiilation, and employee l p }}rr f assistance programs:and mgg�� declared ineligible sentenced to a dental of Federal benarrls by a Stata or i�ederM court, or voluntarily excluded (4) The penalties that may be imposed upon employees for from cove ed transactions by any Federal department drug abuse violations occurfing in the workplace; all agency: (r;) Makingg it a requirement that each employee to be engaged (b) Have not within a three-year period preceding this applica- in the pertormance of the grant be given a copy of the state- ron been convicted of or had a civil judgment rendered against mint requrred by paragraph ,a;: them for commission of fraud or a criminal oHerlse in connec- tion with obtaining,attempting to obtain,or performing a rd} Nokiiyirg the employee in the statement required by 6aragrapt� {a) ftl, as a condition of employment under the grant,the employ+p will- OJP FORM 4061/6(3-91)REPLACES OJP FORMS 4061/2,406213 AND 4061/4 WHICH ARE OBSOLETE. (1) Abide by the terms of the statement;and f (2) Notify the employer In writing of his or her conviction for a vwlatIon of a criminal drug statute occurring in the workplace — _ --— no later than;rve Calendar days after such conviction; (e Nopfying the ag ricy, in writing, within 10 caleroar gays gr rgCe,vtng notice under subparagraph Id};2) from an Check C 'rf there are workplace on file that are not identified pmplp�e or otherwise receiving actual rt,o Ce of BUCK oanvio- here_ Lion_ Ernpfoyers of convicled emptoyms must provide notice inoludinq position ti99 to; Department Of .justice. office of Secltan 67, 63 n of me regulations provides that a grantee that Justice F gramS. ATf N- C,,hrd Desk, 633 Indiana Avenue, is a State may elect to make one carkfrcal�on In each Federal N.W W98nington, D.G. 20531. Nolice snail . tide the idan• fiscal year A copy of watch should be included With ewh ap tificaticn number(s) A each affecled granl; pl!calion far Department of Juske iundirrg_ Slates and State agerecies may ect to use OJP Form 4Qf31fT. (f) Taking one of the following actions, wrthin 30 Calendar days respect to ramie employee who u sder taerdagia� (d)(2), with �ChpB117 E. if the State has elected to complete OJP Form t1) Talcng ap opriate pe,sonnal action agiiftst such an empfoyee, up to and +nVu0an termination consistent with the DRUG-FREE WORKPLACE requirement3 of ft Rehaoi6tafion Aee to pcat of 1933,as amended;or (GRANTEES WHO ARE iNDMDUALS) (2) SeWring in and drug abuse p ose53txya fede�al Statelrta rok�Jo�pal gram pate t wro eoi rdefined implemented 8 CF128 CFA Free Sections bgk15 arid Poe g�, as ment,or other appropriate agency; A_ As a condition of iris grant [ certify that I will not engage ( Malang a good faith effort to continue to maintain a dru - in iMe unlawful manokitcture astribution, dispensin posses- free wo through implementation of paragraphs (a). (bj, sion_ or use 01 a oonlxoied substance con�ition any (c),(d).(e),and ft activity wit3 the grant;arid B. The grantee may insert in the space provided below the B_ If cmvinoed of a ariminat drug offense resulting tram a sites) for the performance of work done in Connection with vmlation occurring during " conduct of any grans actmty. I the specific grant: wig report the conviction, in werting, wit-iin 10 calendar days of the conviction, to: D9pawnenl at Justice, Office of Justice Race of Performance (Street address, city, country, state, zip Programs, ATTN: Control DeSK. 633 Indiana Avenue, NX. code) WatNngton, D.C. 2053t. As the duly authorized representative of the applicant, f hereby certify that the applicant wiN comply with the above certifications. L 1. Grantee Name and Address: Vernon Police Department 4305 S. Sante Fe Avenue Vernon, CA 90058 2. Application Number and/or Project Name 3. Grantee IRS/Vendor Number Anthony Miranda,Chief of Police,Vernon Police Department 4. Typed Name and Title of Authorized Repre6Ontative 5. Signature 6. Date ROSTER OF LOCAL, STATE,OR FEDERAL AGENCY PERSONNEL ASSIGNED TO THE DEA TASK FORCE NAME OF AGENCY: Vernon Police Department 1. Kent Stevenson RECEIVED RECEIVEDi10 SEP 05 eon SEP 12 2017 CITY ADMINISTRATION CITY CLERK'S OFFICEp7� STAFF REPORT VERNON POLICE DEPARTMENT DATE: September 19, 2017 TO: Honorable Mayor and Council Members FROM: Anthony Miranda,Chief of Police RE: Office of Traffic Safety Grant Agreement Recommendation A. Find that granting authority to execute and submit the above-referenced agreement and related documents is exempt from California Environmental Quality Act("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Authorize the City Administrator to execute an agreement between the City of Vernon and the Office of Traffic Safety, in substantially the same form as submitted herewith, for participation in the Selective Traffic Enforcement Program (STEP). Background The Vernon Police Department (VPD)has been granted a grant through the Office of Traffic Safety to participate in a Selective Traffic Enforcement Program (STEP). The goals of the program include reduce the number of persons killed and/or injured in traffic collisions, reduce the number of persons killed and/or injured in DUI related collisions, and raise public awareness about DUI enforcement activities in the Los Angeles County region. In order to accomplish the goals of the program, agencies that participate in this program will be required to take part in various enforcement activities, including: saturation patrol details, motorcycle safety enforcement, distracted driving enforcement, pedestrian and bicycle enforcement, and DUI checkpoints. VPD staff will coordinate enforcement activities as required on an overtime basis. The VPD will receive reimbursement for a majority of the overtime related costs(benefits cost not included). The VPD has participated in this program for a number of years and has been successful attaining goals specified. To participation in the program, law enforcement agencies are required to sign an agreement to receive reimbursement for personnel overtime costs. Reimbursements will be made within 90 days of receipt of an invoice, activity log, and quarterly traffic collision reports. The term of this agreement shall remain in effect until September 30, 2018. Legal staff has reviewed and approved the proposed agreement as to form. Fiscal Impact There are sufficient overtime funds in the FY2017-2018 VPD budget for participation in the STEP. The projected overtime reimbursement for the annual participation is approximately $100,000.00. Attachment(s) 1. Copy of STEP agreement State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT18154 1. GRANT TITLE Selective Traffic Enforcement Program(STEP) 2. NAME OF AGENCY 3. Grant Period Vernon 4. AGENCY UNIT TO ADMINISTER GRANT From: 10/01/2017 Vernon Police Department To: 09/30/2018 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary collision factors,distracted driving,night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety,enforcement and public awareness in areas with a high number of bicycle and pedestrian collisions,and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $100.000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement. • Schedule A—Problem Statement,Goals and Objectives and Method of Procedure • Schedule B—Detailed Budget Estimate and Sub-Budget Estimate(if applicable) • Schedule B-1 —Budget Narrative and Sub-Budget Narrative(if applicable) • Exhibit A—Certifications and Assurances • Exhibit B*—OTS Grant Program Manual *Items shown with an asterisk(*),are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We,the officials named below,hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto. 8. Approval Signatures A. AUTHORIZING OFFICIAL OF DEPARTMENT B. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: Carlos Fandino PHONE. (32-3)583-8811 NAME: Rhonda L.Cmft PHONE: (916)509-3030 TITLE: City Administrator FAX: 323-926-1438 TITLE: Dicer FAX: (916)509-3055 ADDRESS: 4305 S.Santa Fe Avenue ADDRESS. 2208 Kausen Drive,Suite 300 Vernon,CA 90058-1714 Elk Grove,CA 95758 EMAIL: cfandino@ci.vemon-ca us EMAIL: rhondia-crafl@ots.ca.gov (Signature) (Date) (Signature) (Date) C. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS NUMBER NAME: Carolyn Vu DUNS#:060883022 ADDRESS: 2208 Kausen Drive,Suite 300 REGISTERED ADDRESS:4305 S. Santa Fe Avenue Elk Grove,CA 95758 CITY:Vernon ZIP+4:90058-1714 8/10/2017 4:37:27 PM Page 1 of 12 10. PROJECTED EXPEN-DITL`RES FUND CFDA ITEMIAPPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 402PT-18 20.600 0521-0890-101 2016 2016 23/16 $6,000.00 164-AL-18 20.608 0521-0890-101 2016 2016 23/16 $15,000.00 402PT-18 20.600 0521-0890-101 2017 2017 14/17 $24,000.00 164-AL-18 20.608 0521-0890-101 2017 2017 14/17 $55,000.00 AGREEMENT S 100,000.00 TOTAL AMOUNT ENCUMBERED BY THIS DOCUMENT $100.000.00 i CER i iF' upon my own personal knowledge that the budgeted funds jar the current budget year are available for the period and purpose of the PRIOR AMOUNT ENCUMBERED FOR THIS expenditure stated above. AGREEMENT S 0.00 ACCOUNTING OFFICER'S SIGNATURE DATE TOTAL AMOUNT ENCUMBERED TO DATE SIGNED $100,000.00 8/10/2017 4:37:27 PM Page 2 of 12 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT18154 Schedule A 1. PROBLEM STATEMENT The city of Vernon Public Works Traffic engineering division conducted a Traffic Collision Review Report in 2014. included in the report are the most frequent locations of traffic collisions and a list of the top primary collision factors(refer to traffic data summary). In examining the OTS Collision Ranking for 2014,we have also identified the below problem areas that we recognize need to be addressed. As a part of the Group G,Vernon had the following rankings: Total Fatal and Injury: 2/14 Alcohol Involved: 3/14 Had Been Drinking Driver<21 1/14 Had Been Drinking Driver 21-34 3/14 Motorcycles 7/14 Pedestrians 2/14 Bicyclists 1/14 Composite 2/14 Speed Related 7/14 Nighttime(9pm-2:59am) 1/14 Hit and Run 2/14 With the assistance and activities a STEP grant offers our department,we will strive to reduce traffic collisions, therefore reducing injuries and deaths associated with traffic collisions. Our target population is not just limited to"infraction violators"and/or"DUI suspects." The Vernon Police Department sincerely wants our entire community to know that traffic safety is a major priority to us. This is one of the reasons why the distribution of Press Releases during the cycle of a grant is so important,because it communicates to the public that there is an emphasis and priority on traffic safety in our city. We intend to continue to drive home this message,through educational handouts at checkpoints and/or during routine public contacts. The following is a traffic collision summary,using 2016 data: • l fatal collision with I victim(1 fewer than 2015). • 163 injury collisions with 236 victims(42 more collisions and 62 more victims than 2015). • 9 alcohol involved collisions with injuries(9 more than 2015),with no fatalities. • 7 pedestrians were injured in collisions(same as 2015),with no fatalities. 0 16 hicyeliSts were injured in collisions 01 more than 2015),with no fatalities. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic collisions. 2. Reduce the number of persons injured in traffic collisions. 3. Reduce the number of pedestrians killed in traffic collisions. 4. Reduce the number of pedestrians injured in traffic collisions. 5. Reduce the number of bicyclists killed in traffic collisions. 6. Reduce the number of bicyclists injured in traffic collisions. 7. Reduce the number of persons killed in alcohol-involved collisions. 8. Reduce the number of persons injured in alcohol-involved collisions. 9. Reduce the number of persons killed in drug-involved collisions. 10. Reduce the number of persons injured in drug-involved collisions. 11. Reduce the number of persons killed in alcohol/drug combo-involved collisions. 12. Reduce the number of persons injured in alcohol/drug combo-involved collisions. 13. Reduce the number of motorcyclists killed in traffic collisions. 14. Reduce the number of motorcyclists injured in traffic collisions. 15. Reduce hit&run fatal collisions. 16. Reduce hit&run injury collisions. 8/10/2017 4:37:27 PM Page 3 of 12 17. Reduce nighttime(2100-0259 hours)fatal collisions. 18. Reduce nighttime(2100-0259 hours) injury collisions. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off 1 press releases and media advisories,alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov,and copied to your OTS Coordinator,for ap proval 14 days prior to the issuance date of the release. 2. Participate and report data(as required)in the following campaigns,National Walk to 10 School Day,NHTSA Winter&Summer Mobilization,National Bicycle Safety Month, National Click it or Ticket Mobilization,National Teen Driver Safety Week,National Distracted Driving Awareness Month,National Motorcycle Safety Month,National Child Passenger Safety Week,and California's Pedestrian Safety Month. 3. Develop(by December 31)and/or maintain a" HOT Sheet" program to notify patrol and 12 traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing 2 (SFST)(minimum 16 hours)POST-certified training. 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving 2 Enforcement(ARIDE) 16 hour POST-certified training. 6. Conduct DUVDL Checkpoints.A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint.For combination DUI/DL checkpoints,departments should issue press releases that mention DL's will be checked at the DUVDL checkpoint. Signs for DUVDL checkpoints should read"DUI/Driver's License Checkpoint Ahead."OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours.When possible,DUI/DL Checkpoint screeners should be DRE-or ARIDE-trained. 7. Conduct DUI Saturation Patrol wemtion(s). 21 8. Conduct Traffic Enforcement operation(s), including but not limited to,primary collision 19 factor violations. 9. Conduct highly publicized Distracted Driving enforcement operation(s)targeting drivers 9 usi2S hand held cell phones and texting. 10. Conduct highly publicized Motorcycle Safety enforcement operation(s)in areas or during 3 events with a high number of motorcycle incidents or collisions resulting from unsafe speed,DUI, following too closely, unsafe lane changes,improper turning,and other primary collision factor violations by motorcvclists and other drivers. 11. Conduct Nighttime(1800-0559)Click It or Ticket enforcement operations. 1 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s)in areas or 6 during events with a high number of pedestrian and/or bicycle collisions resulting from violations made by pedestrians,bicyclists, and drivers. 3. METHOD OF PROCEDURE A. Phase 1—Program Preparation(V Quarter of Grant Year) • The police department will develop operational plans to implement the"best practice"strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the"Hot Sheets,"research will be conducted to identify the"worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions.The Hot Sheets may include the driver's name, last known address, DOB, description, current license status,and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision locations. Media Requirements 8/10/2017 4:37:27 PM Page 4 of 12 • Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories,alerts,and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov,and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. B. Phase 2—Program Operations(Throughout Grant Year) • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements • Send all grant-related activity press releases,media advisories,alerts and general public materials to the OTS Public Information Officer(PIO)at pio@ots.ca.gov,with a copy to your OTS Coordinator. • If an OTS template-based press release is used,the OTS PIO and Coordinator should be copied when the release is distributed to the press. If an OTS template is not used,or is substantially changed,a draft press release shall be sent to the OTS PIO for approval. Optimum lead time would be 10-20 days prior to the release date to ensure adequate turn-around time. • Press releases reporting the results of grant activities such as enforcement operations are exempt from the recommended advance approval process,but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre-publicity,but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press,media,and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety,through the National Highway Traffic Safety Administration. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance,a short description of any significant grant-related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough-cut of all printed or recorded material(brochures,posters,scripts,artwork,trailer graphics,etc.)to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Include the OTS logo,space permitting,on grant-funded print materials;consult your OTS Coordinator for specifics. C. Phase 3—Data Collection&Reporting(Throughout Grant Year) • Invoice Claims(due January 30,April 30,July 30,and October 30) • Quarterly Performance Reports(due January 30,April 30,July 30,and October 30) • Collect and report quarterly,appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted,procurement of grant-funded items,and significant media activities. Include status of grant-funded personnel,status of contracts,challenges,or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect,analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant,the Grant Director will complete the"Final Evaluation"section in the fourth/final Quarterly Performance Report(QPR).The Final Evaluation should provide a brief summary of the grant's accomplishments,challenges and significant activities.This narrative should also include whether goals and objectives were met,exceeded,or an explanation of why objectives were not completed. 5. ADMiNiSTRATIVE SUPPORT This program has full administrative support,and every effort will be made to continue the grant activities after grant conclusion. 8/10/2017 4:37:27 PM Page 5 of 12 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT18154 Schedule B FUND NUMBER CATALOG NUMBER FUND DESCRIPTION TOTAL AMOUNT (CFDA) 402PT 20.600 State and Community Highway $30,000.00 Safety 164AL 20.608 Minimum Penalties for Repeat $70,000.00 Offenders for Driving While Intoxicated COST CATEGORY CFDA TOTAL COST TO GRANT A. PERSONNEL COSTS Positions and Salaries Full-Time $0.00 Overtime DUVDL Checkpoints 20.608 $35,370.00 DUI Saturation Patrols 20.608 $28.476.00 Benefits Ca) 1.45% 20,608 $926.00 Traffic Enforcement 20.600 $13,243.00 Distracted Driving 20.600 $6,273.00 Motorcycle Safety 20.600 $2.091.00 Night-time Click It Or Ticket 20.600 $1,356.00 Pedestrian and Bicycle Enforcement 20.600 $4,182.00 Benefits(a) 1.45% 20.600 $394.00 Part-Time $0.00 Category Sub-Total $92,311.00 B. TRAVEL EXPENSES In State Travel 20.600 $2,461.00 $0.00 Category Sub-Total $2,461.00 C. CONTRACTUAL SERVICES $0.00 Category Sub-Total $0.00 D. EQUIPMENT $0.00 Category Sub-Total $0.00 E. OTHER DIRECT COSTS DUI Checkpoint Supplies 120.608 $4,328.00 PAS Device/Calibration Supplies 20.608 S900A0 Category Sub-Total $5,228.00 F. INDIRECT COSTS $0.00 Category Sub-Total $0.00 GRANT TOTAL $100,000.00 8/10/2017 4:37:27 PM Page 6 of 12 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT18154 Schedule 13-1 BUDGET NARRATIVE PERSONNEL COSTS QUANTITY DUI/DL Checkpoints-Overtime for grant funded law enforcement operations conducted by 5 appropriate department personnel. DUI Saturation Patrols-Overtime for grant funded law enforcement operations conducted by 21 appropriate department personnel. Benefits @ 1.45%-Overtime Benefits 1 Medicare- 1.45% Traffic Enforcement-Overtime for grant funded law enforcement operations conducted by appropriate 19 department personnel. Distracted Driving-Overtime for grant funded law enforcement operations conducted by appropriate 9 department personnel. Motorcycle Safety-Overtime for grant funded law enforcement operations conducted by appropriate 3 department personnel. Night-time Click It Or Ticket-Overtime for grant funded law enforcement operations conducted by 1 appropriate department personnel. Pedestrian and Bicycle Enforcement-Overtime for grant funded law enforcement operations 6 conducted by appropriate department personnel. Benefits @ 1.45%-Overtime Benefits 1 Medicare- 1.45% TRAVEL EXPENSES In State Travel-Costs are included for appropriate staff to attend conferences and training events 1 supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. All conferences,seminars or training not specifically identified in the Schedule B-1 (Budget Narrative)must be approved by OTS.All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES EQUIPMENT OTHER DIRECT COSTS DUI Checkpoint Supplies-on-scene supplies needed to conduct sobriety checkpoints. Costs may 1 include 28"traffic cones,MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10),traffic counters(maximum of 2),generator,gas for generators, lighting,reflective banners,electronic flares,PAS device supplies,heater,propane for heaters, fan,anti-fatigue mats,and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. PAS Device/Calibmtion Supplies-preliminary alcohol screening device to detect the presence of 1 alcohol in a person's breath and calibration supplies to ensure accuracy. Costs may include mouth pieces,las and accessories. INDIRECT COSTS 8/10/2017 4:37:27 PM Page 7 of 12 STATEMENTS/DLSCL.At HERS There will be no program income generated from this grant. Nothing in this'agreement'shall be interpreted as a requirement, formal or informal,that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the;goals and ob ectiv" 8/10/2017 4:37:27 PM Page 8 of 12 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT18154 Exhibit A CERTIFICATIONS AND ASSURANCES Failure to comply with applicable Federal statutes,regulations,and directives may subject Grantee Agency officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49 CFR§18.12. The officials named on the grant agreement,certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes,regulations,and directives and State rules,guidelines, policies and laws in effect with respect to the periods for which it receives grant funding.Applicable provisions include, but are not limited to,the following: • 23 U.S.C.Chapter 4—Highway Safety Act of 1966,as amended •49 CFR Part I 8—Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Part 1200—Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964(Pub.L. 88-352),which prohibits discrimination on the basis of race,color or national origin(and 49 CFR Part 21);(b)Title IX of the Education Amendments of 1972,as amended(20 U.S.C. 1681-1683 and 1685-1686),which prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C. 794),and the Americans with Disabilities Act of 1990(Pub. L. 101-336),as amended(42 U.S.C. 12101,et seq.),which prohibits discrimination on the basis of disabilities(and 49 CFR Part 27);(d)the Age Discrimination Act of 1975,as amended(42 U.S.C.6101-6107),which prohibits discrimination on the basis of age;(e)the Civil Rights Restoration Act of 1987(Pub.L. 100-259),which requires Federal-aid recipients and all sub-recipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities;(f)the Drug Abuse Office and Treatment Act of 1972(Pub. L. 92-255),as amended,relating to nondiscrimination on the basis of drug abuse;(g)the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970(Pub. L.91-616),as amended,relating to nondiscrimination on the basis of alcohol abuse or alcoholism;(h)Sections 523 and 527 of the Public Health Service Act of 1912,as amended(42 U.S.C. 290dd-3 and 290ee-3),relating to confidentiality of alcohol and drug abuse patient records;(i)Title VIII of the Civil Rights Act of 1968,as amended(42 U.S.C. 3 60 1,et seq.),relating to nondiscrimination in the sale,rental or financing of housing;0)any other nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made;and(k) the requirements of any other nondiscrimination statute(s)which may apply to the application. BUY AMERICA ACT The Grantee Agency will comply with the provisions of the Buy America Act(49 U.S.C. 53230)),which contains the following requirements: Only steel,iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest,that such materials are not reasonably available and of a satisfactory quality,or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent.Clear justification for the purchase of non- domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. POLITICAL ACTIVITY(HATCHACT) The Grantee Agency will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508)which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 8/10/2017 4:3727 PM Page 9 of 12 CERTIFICATION REGARDING FEDERAL LOBBYING Certification for Contracts,Grants,Loans,and Cooperative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that: 1. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions. 3. The undersigned shall require that the Ianguage of this certification be included in the award documents for all sub- award at all tiers(including subcontracts,sub-grants,and contracts under grant,loans,and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S.Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than S100,000 for each such failure. RESTRICTION ON STATE LOBBYING None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect(e.g.,"grassroots") lobbying activities,with one exception.This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials,in accordance with customary State practice,even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDINGDEBARMENT AND SUSPENSION Instructions for Primary Certification 1. By signing and submitting this grant agreement,the Grantee Agency Official is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction.The prospective participant shall submit an explanation of why it cannot provide the certification set out below.The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However,failure of the Grantee Agency Official to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later detenmined that the Grantee Agency Official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause or default. 4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this grant agreement is submitted if at any time the Grantee Agency Official learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred,suspended, ineligible, lower tier covered transaction,participant, person,primary covered transaction,principal,grant agreement, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29.You may contact the department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those regulations. 6. The Grantee Agency Official agrees by submitting this grant agreement that,should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who 8/10/2017 4:37:27 PM Page 10 of 12 is proposed for debarment under 48 CFR Part 9,subpart 9.4,debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency entering into this transaction. 7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause titled "Certification Regarding Debarment. Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,"provided by the department or agency entering into this covered transaction,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. R, A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9,subpart 9.4,debarred,suspended, ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may,but is not required to,check the list of Parties Excluded from Federal Procurement and Non- procurement Programs. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions,if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9,subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment,Suspension,and Other Responsibility Matters-Primary Covered Transactions 1. The Grantee Agency Official certifies to the best of its knowledge and belief,that its principals: a. Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded by any Federal department or agency, b. Have not within a three-year period preceding this grant agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public(Federal,State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery, falsification or destruction of record,making false statements,or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State or Local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification; and d. Have not within a three-year period preceding this application/grant agreement had one or more public transactions(Federal, State,or local)terminated for cause or default. 2. Where the Grantee Agency Official is unable to certify to any of the Statements in this certification,such prospective participant shall attach an explanation to this grant agreement. Instructions for Lower Tier Certification 1. By signing and submitting this grant agreement,the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification,in addition to other remedies available to the Federal government,the department or agency with which this transaction originated may pursue available remedies,including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant agreement is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred,suspended, ineligible, lower tier covered transaction,participant, person,primary covered transaction,principal, grant agreement, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29.You may contact the person to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this grant agreement that,should the proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9,subpart 9.4,debarred,suspended,declared ineligible,or 8/10/2017 4:37:27 PM Page 11 of 12 voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant fiuther agrees by submitting this grant agreement that it will include the clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,"without modification, in all Iower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9,subpart 9.4,debarred,suspended, ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may,but is not required to,check the List of Parties Excluded from Federal Procurement and Non- procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9,subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to other remedies available to the Federal government,the department or agency with which this transaction originated may pursue available remedies,including suspension and/or debarment. Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions: I. The prospective lower tier participant certifies,by submission of this grant agreement,that neither it nor its principals is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this grant agreement. 8/10/2017 4:37:27 PM Page 12 of 12 r *v RECEIVED SEP 12 2W 14 CITY ADMI141STRATION �►�� G .K '�urn►CE STAFF REPORT PUBLIC WORKS DEPARTMENT DATE: September 6,2017 TO: Honorable Mayor and City Council FROM: Daniel Wall,Director of Public Wor�'} Originator: Wendy Herrera,Permit Technician RE: MONTHLY BUILDING DEPARTMENT REPORT Enclosed herewith is the Monthly Building Report for the month of August 2017.Thank you. City of Vernon Building Department Monthly Report from 8/1/2017 to 8/3112017 Type V; lIoe #of Permits Commercial- Remodel $120,000.00 2 Demolition $10,000.00 1 Electrical $840,845.00 16 Industrial - Remodel $648,372.00 8 Mechanical $185,600.00 9 Miscellaneous $455,000.00 11 Plumbing $154,225.00 13 Roof $90,334.00 3 August 2017 TOTAL PERMITS $2,504,376.00 63 PREVIOUS MONTHS TOTAL $47,296,936.70 340 YEAR TO DATE TOTAL $49,801,312.70 403 August 2016 TOTAL PERMITS $11,945,697.53 72 PREVIOUS MONTHS TOTAL $78,131,972.84 427 PRIOR YEAR TO DATE TOTAL $90,077,670.37 499 Daniel Wall Director of Public Works City of Vernon Building Department Major Projects from 8/112017 to 8/3112017 Valuations >20,000 Permit No. Project Address Tenant Description Job Value Commercial -Remodel B-2017-1795 2500 ALAMEDA TI to create a catering restaurant 100000 APN 6302009043 1 Record(s) $100,000.00 Electrical B-2017-1797 2500 ALAMEDA TI to create a catering restaurant, 30000 APN 6302009043 power outlets for new kitchen B-2017-2143 4460 PACIFIC BLVD (2)400A service replacements, (1) 250000 APN 6308007019 genset, ATS, Fire pump, (2)MCC boards, Refeed existing motor leads for new MCCs. B-2017-1992 2959 50TH ST Charlies Pride Upgrade the incoming service. 28970 APN 6303024007 Meats B-2017-2046 4460 PACIFIC BLVD conduit only 200000 APN 6308007019 B-2017-2106 4900 BOYLE AVE Electrical main service to be 175000 APN 6303025013 replaced 4,000A, 277V1480V130,4W B-2017-2128 4505 BANDINI BLVD Remodel existing bathroom lighting 34000 APN 5243017012 on 1st&2nd floor B-2017-1943 4383 EXCHANGE AVE Relocate condensing units on roof. 60000 APN 6304021052 FIW B-2017-1942. B-2017-2103 4770 DISTRICT BLVD 40 pcs of 4.5 A max 240V 25000 APN 6304015013 8 Record(s) $802,970.00 Industrial -Remodel B-2017-2078 5580 ALAMEDA ST Renovate existing open office 28000 APN 6308017039 (adding new partition walls). New USDA clean room/test process. B-2017-2066 4415 BANDINI BLVD warehouse and cold storage, cooler 526372 APN 5243018013 room B-2017-2034 4525 DISTRICT BLVD New insulated cooling room inside 48500 APN 6304020021 existing cooling room. 3 Record(s) $602,872.00 Mechanical B-2017-1881 3007 FRUITLAND AVE New HVAC Units (1) package(3) 30000 APN 6303029009 split systems B-2017-1944 4383 EXCHANGE AVE Relocate condensing units on roof. 60000 APN 6304021052 FIW B-2017-1942. B-2017-2036 4525 DISTRICT BLVD 2 new fan coil units. Relocate 1 49500 APN 6304020021 existing fan coil unit. replace 1 existing condenser. F/W B-2017- 2034. 3 Record(s) $139,500.00 Miscellaneous B-2017-2100 6180 ALCOA AVE Demo of existing concrete slab for 60000 APN 6310027036 nrew freezer floor insulation B-2017-2116 2901 FRUITLAND AVE Removal of asbestos containing 200000 APN 6303029016 materials. B-2017-1942 4383 EXCHANGE AVE Roof re enforcement for mechanical 30000 APN 6304021052 units (2)and new platforms on roof B-2017-2127 2809 44TH ST Foundations 50000 APN 6303013042 B-2016-1343 2901 FRUITLAND AVE Removal of 8,219 sq ft of existing 75000 APN 6303029016 concrete floor in an existing building. Diversion (weight)totals shall be submitted to the city prior to final inspection. 5 Record(s) $415,000.00 Plumbing B-2017-1798 2500 ALAMEDA TI to create a catering restaurant, 25000 APN 6302009043 remodel/installation to support new kitchen B-2017-2097 4505 BANDINI BLVD Remove and re-install toilet, 21000 APN 5243017012 lavoratory and urinal. 2 Record(s) $46,000.00 Roof B-2017-2121 2322 VERNON AVE Remove all roofing and install#28 46454 APN 6308012012 base and (2)#11 plys and 1 cap sheet. Install tropics acrylic roof coating. B-2017-1983 2301 51 ST ST Low slop roof area 5700 sq.ft. 37600 APN 6308015015 Remove existing roof layers. Install new torch down system. 2 Record(s) $84,054.00 24 Permit(s) Total $2,190,396.00 f gel Wall Director of Public Works City of Vernon Building Department New Buildings Report-August 2017 None Director Public Works City of Vernon Building Department Demolition Report-August 2017 2626 26th St CEG Construction 24,048 s.f. niel Wall Director of Public Works w City of Vernon Building Department Status of Certificates of Occupancy Requests Month of August 2017 Request for Inspection 21 Approved 17 Pending 354 Temporary Occupancies 20 r Daniel Wall Director of Public Works 9/6/2017 City of Vernon Certificate of Occupancy Applications Date From 8/1/2017 to 8/31/2017 Permit No. Project Address Tenant Description Fees Paid Square Feet Certificate of Occupancy C-2017-0766 4625 50TH ST Mary&Rafa's Discount General 885.00 16800 APN 6304017011 Store merchandise C-2017-0767 6140 MALBURG WA` CPM One Source, Inc. Warehousing 885.00 26000 APN 6310027052 furniture C-2017-0768 5770 ANDERSON ST JC Sublimation Design office 385.00 1000 APN 6308019020 C-2017-0769 1840 27TH ST Vemon Sales, Inc. Wholesale distr. of 1,207.00 104200 APN 6302009028 general merchandise C-2017-0770 3200 BANDINI BLVD Ace& Reve Clothing, Inc. Stae garment 1,770.00 20348 APN 6303007032 boxes/office use. C-2017-0771 4820 ALCOA AVE H +C Wholesale CA Inc. 885.00 25258 APN 6303026017 C-2017-0772 2424 28TH ST J &J Textile, Inc Office Use 385.00 700 APN 6302005007 C-2017-0773 6180 ALCOA AVE Penguin Natural Foods, Inc. Dry and frozen food 885.00 13811 APN 6310027036 storage C-2017-0774 3030 ATLANTIC BLVI Home Fumiture International Warehousing 1,207.00 200000 APN 6314033002 f imiture C-2017-0775 4480 PACIFIC BLVD NB Brother Corp Garment 885.00 10000 APN 6308005012 Warehouse C-2017-0776 2015 48TH ST East Shore Garment Warehouse/office/m 885.00 25760 APN 6308014025 Company anufacturing of clothing C-2017-0777 5001 SOTO ST Indiev Auto manufacturing 0.00 118714 APN 6308002022 C-2017-0778 5001 SOTO ST Indiev Ev Auto 0.00 118714 APN 6308002022 Manufaccturing C-2017-0779 2655 SANTA FE AVE Ethan's Cutting Studio, Inc. Cutting Service 885.00 5600 APN 6302008015 C-2017-0780 2770 LEONIS BLVD Dos Marking and Grading 385.00 700 APN 6308002009 Inc C-2017-0781 3825 SANTA FE AVE Encore Division Inc DBA Warehouse for 385.00 3000 APN 6302015018 Loyal Vending vending machines C-2017-0782 2770 LEONIS BLVD Deals.4.U. Office Space 385.00 700 APN 6308002009 C-2017-0783 4516 LOMA VISTA A' Tempted Apparel Corp General Office for 885.00 10000 APN 6304020016 apparel company C-2017-0784 2011 27TH ST One Oak Apparel Group Inc. Garment 385.00 100 APN 6302009031 Manufacturing C-2017-0785 2914 54TH ST SNK Clothing Inc. Garment cutting 885.00 11500 APN 6310010007 C-2017-0786 3624 SOTO ST United Clinics 385.00 4300 APN 6303004039 Total for Certificate of Occupancy: 14,844.00 717,205.00 21 Permits(s) Total Fees 14,844.00 2 9/6/2017 City of Vernon Certificate of Occupancy Issued Date From 8/112017 to 8/31/2017 Issued Permit Project Address Tenant Description Fees Paid Square Feet Certificate of Occupancy 8/1/2017 C-2016-0573 4310 MAYWOOD AVE Wholesale Merchandisers Warehousing of 689.00 20000 APN 6304021039 DBA Concord Import Furniture 8/1/2017 C-2017-0732 3314 FRUITLAND AVE Apparel Science, Inc Manufacturing of 300.00 1096 APN 6310002017 Garments/Cutting 8/1/2017 C-2017-0738 5825 SANTA FE AVE BGOD Design Studio Garment 300.00 3200 APN 6308019011 Design/Samples 8/1/2017 C-2017-0742 2333 49TH ST Hart Street Productions Garment 385.00 2000 APN 6308015044 Design/Samples 8/1/2017 C-2017-0712 4819 49TH ST Young Star Wholesale Inc. Warehousing of 300.00 10000 APN 6304014003 General Merchandise 8/2/2017 C-2017-0610 2105 37TH ST Appleton's Custom Bars, Metal Fabrication of 300.00 2500 APN 6302010008 Inc. Motorcycle Handbars 8/3/2017 C-2017-0664 3155 BANDINI BLVD Isabelle Handbags Inc. Warehousing of 689.00 48000 APN 6303001008 Handbags 8/14/2017 C-2017-0756 2045 VERNON AVE Sam C Inc dba Sam Chang Office Use 385.00 50 APN 6302017024 Food 8/14/2017 C-2017-0753 5075 SANTA FE AVE T&B Textile Inc dba Office Use 385.00 1500 APN 6308015013 Urban Designs 8/14/2017 C-2017-0760 2011 27TH ST Paper Doll Apparel, Inc. Office Use 385.00 10 APN 6302009031 8/14/2017 C-2017-0729 5563 ALCOA AVE The Mochi Ice Cream Manufacturing of Ice 300.00 106328 APN 6310008008 Company dba Mikawaya Cream Mochi Ice Cream&My1Mo Mochi Ice Cream 8/17/2017 C-2017-0628 2333 49TH ST Advance Apparel of Los Manufacturing of 300.00 11480 APN 6308015044 Angeles Garments 8/17/2017 C-2016-0511 2770 LEONIS BLVD Rebel Rebel Office use 300.00 320 APN 6308002009 8/17/2017 C-2017-0694 5075 SANTA FE AVE J.Riche Inc Manufacturing of 300.00 4000 APN 6308015013 Garments/Cutting 8/17/2017 C-2016-0455 4825 DISTRICT BLVD Sky Dental Supply Inc. Warehousing of 689.00 43170 APN 6304010006 Dental Supplies 8/17/2017 C-2017-0686 3031 VERNON AVE Zohraj LLC dba J &J Oil Convenience Store 300.00 2500 APN 6302020053 with Gas Station 8/17/7017 C-2017-0684 4230 CHARTER ST Cory Casual, Inc. Garment 689.00 12000 APN 6304021031 Manufacturing Total for Certificate of Occupancy: 6,996.00 268,554.00 Total Fees r.9 17 Permits(s) 2 v RECEIVED R ECr IVE D SEP 13 2017 SEP 14 2011 CITY ADMINISTRATION C1�CLERK'S OFFICE STAFF REPORT PUBL IC W DEPARTMENT C� U C WORKS S DATE: September 19, 2017 TO: Honorable Mayor and City Council FROM: Daniel Wall,Director of Public Wor Originator: Anthony Zarate,Administrative Analyst RE: Approval of Amendment No. 3 to Contract CS-0448 with Haul-Away Rubbish Service Company, Inc. for Refuse Collection, Recycling and Disposal Services Recommendation A. Find that approval of the proposed amendment to the Agreement with Haul-Away Rubbish Service Company, Inc. is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a"project' as defined by CEQA Guidelines, Section 15378; and B. Authorize the City Administrator to execute Amendment No. 3 to Contract CS-0448, in substantially the same form as submitted herewith, for the purpose of providing a brief extension to the Agreement with Haul-Away Rubbish Service Company, Inc. dated October 1, 2014, with no increase to the not-to-exceed cost of$123,800.00. Background On October 1, 2014, the City entered into an agreement with Haul-Away Rubbish Service Company, Inc. ("Haul-Away") for the City's refuse collection, recycling and disposal services. Amendment No. 1 was required to include one additional City facility for waste collection and disposal services. Amendment No. 2 was later approved to include the collection and disposal of green waste at City Hall. This agreement has been in place for almost three(3)years and will soon reach its termination date of September 30, 2017. Pursuant to Section 2.17.30 of the City Code's reform measures, the Department of Public Works ("Department"), is currently conducting due diligence to select a vendor for the subject services. Under Section No. 8.3 of the agreement with Haul-Away, the Contract may only be changed by written amendment signed by the Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. In order to prevent the subject services from lapsing, staff is recommending that the existing contract with Page 1 of 2 Haul-Away be extended for an additional three (3) months, until December 31, 2017, or until the time the City enters into a new agreement with a vendor as a result of the ongoing Notice Inviting Bids process—whichever comes first. With the City's current procurement process for professional services, including the need to advertise, it is anticipated that a 3-month extension should be sufficient. Therefore, it is recommended that the City Council approve Amendment No.3 to extend the agreement with Haul- Away for three months from,October 1,2017 to December 31,2017,or as soon as the City secures a vendor for the subject services. The proposed amendment has been reviewed and approved as to form by the City Attorney's Office. Staff has provided notice to Haul-Away of the City's intent to extend the agreement and has advised that they are willing to continue to perform under the agreement with no change in compensation. Fiscal Impact There is no fiscal impact associated with the approval of Amendment No. 3 since the Contact dollar amount will remain the same. Although the amount of work will vary from month to month, it is anticipated that the actual cost of services will fall within the not-to-exceed amount of $123,800. Attachment 1. Amendment No. 3 to Agreement with Haul-Away Rubbish Service Company, Inc. Page 2 of 2 AMENDMENT NO.3 TO THE LABOR AND MATERIALS CONTRACT BETWEEN THE CITY OF VERNON AND HAUL-AWAY RUBBISH SERVICE COMPANY,INC., FOR REFUSE, COLLECTION, RECYCLING AND DISPOSAL SERVICES, CONTRACT NO. CS-0448 This Amendment("Amendment No. 3")to that certain Labor and Materials Contract for refuse, collection, recycling and disposal services (the "Contract"), is made as of September 19, 2017, by and between the City of Vernon, a California charter city and municipal corporation (the"City"), and Haul-Away Rubbish Service Company, Inc., a California corporation("Contractor"). WHEREAS,the City and Contractor are parties to a written Labor and Materials Contract, as amended,under which Contractor provides refuse, collection,recycling and disposal services("the Contract"); and WHEREAS,the City and Contractor desire to amend the Agreement to extend the Agreement, for no additional cost,until the earlier of(i) December 31,2017, or(ii)the effective date of a new agreement between the City and a vendor for the subject services. A copy of the correspondence from the Contractor dated September 7, 2017, is attached hereto as Exhibit A. NOW, THEREFORE, the parties to this Amendment No. 3 agree as follows: 1. The Agreement has been renewed until the earlier of(i)December 31, 2017, or (ii)the effective date of a new agreement between the City and a vendor for the subject services. 2. Except as expressly modified by this Amendment No. 3, all provisions of the Contract shall remain in full force and effect. 3. The provisions of this Amendment No. 3 shall constitute the entire contract of the parties with respect to the subject matter included in this Amendment No. 3 and shall supersede any other agreement, understanding, or arrangement, whether written or oral,between the parties with respect to the subject matter of this Amendment No. 3. 4. The person or persons executing this Amendment No. 3 on behalf of each of the parties warrants and represents that he or she has the authority to execute this Amendment No. 3 on behalf of that party and has the authority to bind that party to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties have signed this Amendment No. 3 as of the date stated in the introductory clause. [Signatures Begin on Next Page]. - 1 - CITY OF VERNON a California charter city Haul-Away Rubbish Service Company, Inc., a and municipal corporation California corporation Carlos Fandino, City Administrator Name: Title: ATTEST: By: Name: Maria E. Ayala, Deputy City Clerk Title: APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney - 2 - RECEIVED SEP 14 2017 STAFF REPORT CITY CLERK'S OFFICE CITY ADMINISTRATION - IT DIVISION DATE: September 19, 2017 TO: Honorable Mayor and City Council FROM: Carlos R. Fandino Jr., City Administrator Originator: Ernesto Smith, Information TecTino o Manager g gY RE: Award of Managed Print Services Agreement to MRC Xerox Recommendation A. Find that approval of the services agreement proposed in this staff report is exempt from the California Environmental Quality Act ("CEQA"), because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve a Services Agreement with MRC Xerox, in substantially the same form as submitted herewith, for a three-year term in an amount not-to-exceed $104,040.00 per year for Managed Print Services ("MPS"); and yC. Authorize the City Administrator to execute a Services Agreement with MRC Xerox with an effective date of September 19, 2017; and x D. Authorize the City Administrator to issue change orders for an amount not-to-exceed $50,000.00 over the three-year term of the agreement. l Background The Information Technology Division is requesting approval to award a services agreement to MRC Xerox for an MPS solution that will maximize efficiency and reduce overall printing costs. The primary objectives for acquiring the expertise of a vendor to manage print services are as follows: • Reduce total cost to the City • Reduce print volume • Reduce burden rates (staff time consumed for managing print supplies &repairs) • Optimize device utilization Page 1 of 2 • Streamline equipment maintenance and repair • Maintain high levels of user satisfaction Transitioning to a managed print services model will allow for better control and oversight of print usage thus resulting in reduced operating costs associated with print output while still meeting business needs. In order to select an appropriate firm to provide the aforementioned services, a Request for Proposals ("RFP") was issued on or around August 3, 2017 via the City website and was also mailed directly to a total of fourteen (14) organizations. Responses were required by August 17, 2017. A panel was comprised of internal staff from the Information Technology Division to evaluate nine (9) proposals received from qualified respondents in order to determine the vendor best suited to provide the services requested. A comprehensive, fair, and impartial evaluation of 1 proposals was conducted in accordance with the specifications set forth within the RFP document. Established criteria were used in reviewing and comparing the proposals to determine the most suitable firm. At the conclusion of the assessment, it was determined that MRC Xerox was the most compatible choice and should be awarded the services agreement for Managed Print Services. It is, therefore, recommended that City Council approve and authorize the City Administrator to execute a services agreement with MRC Xerox. The proposed agreement has been reviewed and approved by the City Attorney's Office. Fiscal Impact The total not-to-exceed value of the agreement with MRC Xerox is $104,040.00 per year for a three-year term, equating to a total contract value of $362,120.00 (including potential change orders equating to $50,000). The annual expense for the proposed services agreement with MRC Xerox has been included in the Information Technology budget for FY 2017/2018, and shall be anticipated for each subsequent year. Attachment(s) 1. Services Agreement with MRC Xerox Page 2 of 2 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND MRC XEROX, A SUBSIDIARY OF XEROX CORPORATION FOR MANAGED PRINT SERVICES COVER PAGE Contractor: MRC Xerox Responsible Principal of Contractor: Jim Potts, Vice President of Sales Notice Information - Contractor: MRC Xerox 17890 Castleton Street, Suite #128 City of Industry, CA 91748 Attention: Jim Potts, Vice President of Sales Phone: 949-788-0573 Ext: 4861 Email: igottst�mrc360.com Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Carlos R. Fandino Jr., City Administrator Telephone: (323) 583-8811 ext. 228 Email: cfandino(Dci.vernon.ca.us Commencement Date: September 19, 2017 I Termination Date: September 18, 2020 Consideration: Total not to exceed $362,120.00 (includes all applicable sales tax); and more particularly described in Exhibit C I Records Retention Period Three (3) years, pursuant to Section 10.20 I I i i i I June 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND MRC XEROX, A SUBSIDIARY OF XEROX CORPORATION FOR MANAGED PRINT SERVICES This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and MRC Xerox, a subsidiary of Xerox Corporation, a New York corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on September 19, 2017. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals issued on or about August 3, 2017 Exhibit "A", and Contractor's proposal to the City("Proposal") dated August 17, 2017, Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own i i expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. i 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. Page 2 of 21 The term of this Contract shall commence on September 19, 2017, and it shall continue until September 18, 2020, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Subject to section 7.0, Contractor's grand total compensation for the entire term of this Contract shall not exceed $362,120.00 without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. i 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the i services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. j 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. Page 3 of 21 i 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit 'C," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required i by law for the performance of the services required by this Agreement. Contractor shall have the i sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and I interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. � 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the i City an invoice for the services completed, authorized expenses, and authorized extra work i actually performed or incurred according to said schedule. I 6.2 Each such invoice shall state the basis for the amount invoiced, including I a detailed description of the services completed, the number of hours spent, reimbursable i expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. j 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, Page 4 of 21 I authorized costs, and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. The Information Technology Manager shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator, shall have the authority to issue administrative change orders to increase the compensation due to Contractor under this Contract, but the combined total amount of such change orders shall not exceed $50,000.00 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or i omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, i elected officials, agents or employees. i 9.2 INSURANCE. Contractor shall, at its own expense, procure and maintain policies E of insurance of the types and in the amounts set forth below, for the duration of the Contract, Page 5 of 21 including any extensions thereto. The policies shall state that they afford primary coverage. 9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. 9.2.2 General Liability with minimum limits of at least $1,000,000 per occurrence a with a combined aggregate of$2,000,000 written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. 9.2.3 If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. 9.2.4 Professional Errors and Omissions coverage of at least $2,000,000. 9.2.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners: (i) Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iii) Provide a "waiver" form certifying that no employees subject to the Labor Page 6 of 21 1 s i Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 9.2.7 Insurance shall be placed with insurers with a Best's rating of at least A- VIII. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.2.9 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all i performance under this Contract until further directed by the City. In the absence of satisfactory I insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from i sums due Contractor, at City's option; (b) immediately terminate this Contract; or(c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 10.0 GENERAL TERMS AND CONDITIONS. 10.1 INDEPENDENT CONTRACTOR. i 10.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services I hereunder. City assumes no liability for Contractor's actions and performance, nor assumes Page 7 of 21 I i responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 10.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 10.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 10.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor Page 8 of 21 i shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 10.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 10.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without Page 9 of 21 I limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 10.11 INTERPRETATION. 10.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 10.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 10.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 10.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. Page 10 of 21 10.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 10.11.8 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 10.11.9 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 10.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 10.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 10.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 10.15 NOTICES. Any notice or demand to be given by one party to the other Page 11 of 21 i must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Information Technology Manager 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: MRC, XEROX Attention: Jim Potts, Vice President of Sales 17890 Castleton Street, Suite #128 City of Industry, CA 91748 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 10.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. Page 12 of 21 10.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of a money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of(1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 10.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Page 13 of 21 i I 10.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 10.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. i 10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor i j constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five i dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or i 1 i permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in Page 14 of 21 excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1 Y2 times the basic rate of pay. 10.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 10.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. Page 15 of 21 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City MRC Xerox, a subsidiary of Xerox and California municipal corporation Corporation, a New York corporation By: By: Carlos R. Fandino Jr., City Name: Administrator Title: ATTEST: By: Name: Maria E. Ayala, City Clerk Title: APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney Page 16 of 21 EXHIBIT A REQUEST FOR PROPOSALS Page 17 of 21 City of Vernon Request for Proposals (RFP) Managed Print Services f �'troll l +r F pip 1 r +� i i City of Vernon Information Technology Division 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 t June 2017 I i i City of Vernon Managed Print Services Request for Proposals 1. INTRODUCTION AND PROJECT The City of Vernon is requesting proposals from qualified vendors with expertise in providing Managed Print Services (MSP). Through its Information Technology Division, the City seeks to identify a provider of MSP that will deliver the most efficient and cost effective printing model to serve the needs of the City. The City will select one firm, based on demonstrated competence and a cost effective approach to design, implement and manage the specific MPS needs defined in this Request for Proposals. i 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon has been developed as an industrial community. At the turn of the 201h century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's, Vernon was attracting large stockyards and meatpacking facilities. In the 1930's, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five- year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tern from its own membership to serve one-year terms. Labor Force: Vernon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire Management Association, International Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. 3. MANAGED PRINT SERVICES The City of Vernon is seeking a MPS solution that will maximize efficiency and reduce overall printing costs. The primary objectives are: to reduce total cost, reduce print volume, reduce burden rates (staff time managing print supplies & repairs), optimize device utilization, j streamline equipment maintenance and repair, and to maintain high levels of user satisfaction. Moving to a managed print services model will allow for better control and oversight of print usage thus resulting in reduced operating costs associated with print output while still meeting business needs. The selected vendor will enter into a service contract with the City for up to j three (3) years to provide Managed Print Services for the City of Vernon. i j Currently,the City of Vernon has approximately 100 desktop printers which include HP, Lexmark, and Brother models.The City has 13 Canon ImageRunner copiers and 2 Canon Plotters. Devices are located throughout various departments within City Hall as well as at other City Facilities (i.e. Page 2 of 34 June 2017 i i City of Vernon Managed Print Services Request for Proposals Power Plant, Fire Stations, etc.). Please see attached Exhibit C, for a list of current print devices and estimated print volume. 4. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of a highly qualified vendor to design, implement and maintain a managed print services program covering all print devices. Contractors are encouraged to submit proposals for one or more of the options below: Option 1- Manage existing fleet of print devices Option 2- Manage and replace entire fleet of print devices Option 3- Manage existing fleet of desktop printers and manage & replace Canon copiers For each of the options above, services provided should include the following: Device Management • Maintain a readily available, accurate and up to date detailed list of all printing devices and their respective locations throughout the City's departments/facilities • Provide quarterly usage reports for auditing (who is printing what and how much did it cost) • Provide a Citywide year end cost analysis that details total cost, costs by department, and includes a performance review along with recommendations to improve operations I and reduce costs further • Control, monitor, manage, and reduce overall print costs for the City • Provide the ability to monitor print volumes by device and create incentives for staff to reduce print volumes • Ability to expand or contract the overall size of document output fleet as needs change j' without penalties or refinancing of hardware and software (if applicable) Maintenance. Service & Repair • Service equipment on-site at the facility where equipment is located. If the device is replaced due to inoperability, the City of Vernon, requires that all hard drives be removed and retained by the City. The device must be wiped of all data before being removed from facility for disposal. • Provide Multi-brand device service & support for existing and new single function printers • Perform all preventative maintenance services on all devices at the manufacturer's suggested intervals and guarantee the use of only OEM parts and supplies for Canon copiers and Plotters. For desktop printers remanufactured toners are acceptable. • Provide full-service support for all printers during normal business hours (Monday— Thursday, 8 a.m.-5 p.m.)within the pricing proposed • Provide a four-hour service response, 2-hour call-back, and 4 hours on-site. The 4-hour requirement is calculated from the time the first phone call is made for support to the vendor until the appropriately trained technician is on site. • Replace troubled units with a like unit until the device is repaired correctly without cost to City of Vernon whenever any device has four repeat service calls Page 3 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals • Guarantee a loaner machine anytime equipment is down for more than three (3) business days. The loaner will remain on site until the original unit is repaired or replaced. In the unlikely event that a loaner is not available, a new unit will be provided. Consumables • Consumable supplies shall be delivered within 72 business hours(8 a.m. to 5 p.m., Monday through Thursday) of order, regardless of location. • Consumable supplies must meet original equipment manufacturer specifications. Vendor assumes all responsibility for hardware performance due to consumable supplies. Vendor retains ownership of all consumables inventory. Down time due to lack of consumable supplies will not be acceptable. • Additional costs will not be allowed for consumables (parts or toner). Paper will be provided by the City of Vernon. • Provide proactive vendor managed supplies alerts with help desk integration to initiate proper action. Support • Ensure that City of Vernon employees are continually satisfied with the printing/copying environment and services provided • Provide telephone support for City of Vernon staff. This phone access must be available to the City at no additional charge for as long as the Vendor is maintaining the equipment • Provide Multi-brand device support for existing and new single function printers • Provide proactive Vendor managed Break/Fix alerts with Help Desk integration to initiate proper action The vendor selected to provide the services specified above will enter into a service contract with the City for up to three (3)years. The vendor will assume full responsibility and risk for all printer supply needs and maintenance services. The expectation is that the City of Vernon will be responsible solely for the cost per print. Maintenance costs are included as part of the cost per print. The selected vendor shall be responsible for all facets of the management of a Managed Print Services program to include, but is not limited to, installation, support, service metering, supplies, billing, equipment moves, removals, short term rentals, loaners, etc. 5. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select one firm for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposals: At least three (3)years of experience providing Managed Print Services for government entities, public sector agencies, or clients similar in scale and complexity to the City of Vernon. Proven expertise in designing, deploying, and maintaining a successful managed print strategy. Ability to provide competitive rates on comprehensive cost of all equipment and services offered. B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of Page 4 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring bid: 1. 40% Qualifications, background and prior experience of the firm in the Service Area(s) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work. 2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. If rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state. 3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of proposer. 6. FORMAT AND DELIVERY OF RESPONSE Respondents are asked to submit one (1) unbound original, five (5) hard copies and one (1) electronic copy(via email to Esmith@ci.vernon.ca.us)of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5"X 11" pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1" jmargin on all boarders. i 2. Organize your submittal in the order described above. 3. Prominently label the package: "Managed Print Services"and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Ernesto Smith— Information Technology Manager 4305 Santa Fe Avenue Vernon, CA 90058 4. Responses are due on or before 5:00 p.m. on August 17, 2017. Late response will not be accepted. Page 5 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals 5. If you have any questions about this RFP, please contact Ernesto Smith at esmith@ci.vernon.ca.us. The deadline to submit questions regarding this RFP is 5:00pm on Thursday,August 10, 2017. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety(90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub-contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. Introduction: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer 3 to ensure quality deliverables that can be delivered within the required time frames and your identified budget. i D. General Scope of Work: Briefly summarize the scope of work as the proposer perceives or envisions it for each Service Area proposed. E. Work Plan: Present concepts for conducting the work plan and interrelationship of all projects. Define the scope of each task including the depth and scope of analysis or research proposed. F. Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations mayor may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer's most favorable terms and conditions, since selection and award may be made without discussion with any firm. All prices should reflect "not to exceed" amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for j disqualification of the Proposer. G. Ability of the Proposer to Perform: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past j experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. Provide a list of references. I The selected firm shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. H. Affidavit of Non-Collusion. Proposer must submit a completed and signed, "Affidavit of Page 6 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals Non-Collusion." (Copy attached as Exhibit A). 7. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda,changes,and amendments, if made,will be posted on the City's website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City's project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 8. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. i C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer,agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e-mail materials provided by any person other than designated contact staff of City shall not be considered binding. � E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject j to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. j H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City. i i Page 7 of 34 j June 2017 i City of Vernon Managed Print Services Request for Proposals 9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE The selected contractor shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. The contractor shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit"D" of the standard form contract, attached hereto as Exhibit B. Upon the City's request, certified payroll records shall promptly be provided to the City. 11. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three(3) years. I i i i I i i I i i I Page 8 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals EXHIBIT A AFFIDAVIT OF NON-COLLUSION i i I i I i Page 9 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) being first duly sworn deposes t and says that he/she is (hued"Sole Owner","Partner",'President,"Secretary",or other proper title) of Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; I That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: I a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not,in any manner,directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof,or divulge information or data relative thereto,to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other finnanncial interest with said bidder in his/her business. I certify under penalty of perjury that the above infonnation is correct By: Title: Date: Page 10 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals EXHIBIT B STANDARD FORM CONTRACT i i i i i i i I i I i Page 11 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR[BRIEF DESCRIPTION OF SERVICES] COVER PAGE i Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice Information - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: [insert name, title] Phone: [insert phone number] Facsimile: [insert fax number] Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: [insert department head] [insert department head title] Telephone: (323) 583-8811 ext. [insert] Facsimile: [insert fax number] Commencement Date: [insert commencement date] Termination Date: [insert termination date] Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 10.20 Page 12 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES] This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated Exhibit"A", and Contractor's proposal to the City ("Proposal") dated Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. i 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. I 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. ! 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or s by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. I j 4.0 TERM. Page 13 of 34 June 2017 I City of Vernon Managed Print Services Request for Proposals The term of this Contract shall commence on [state date], and it shall continue until [state date which may not be more than three years from the commencement date], unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit"C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, including change orders, shall not exceed [state amount]without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be 3 required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. i 5.4 City shall reimburse Contractor only for those costs or expenses j specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. Page 14 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not i included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit T," if the extra work has been approved by the City. i 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the i performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed completed,description of the services the number of hours spent, reimbursable P expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. Page 15 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals 6.5 City will pay Contractor the amount invoiced within thirty(30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. The Director of the Department of[identify department] shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator, shall have the authority to issue administrative change orders to increase the compensation due to Contractor under this Contract, but the combined total amount of such change orders shall not exceed [insert amount]. i 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions i jas promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's i services. 9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, i errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, jemployees, subcontractors, or invitees, provided for herein, or arising from the acts or i omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such Page 16 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. i 9.2.1 Automobile Liability with minimum limits of at least$1,000,000, including i owned, hired, and non-owned liability coverage if written on a Commercial automobile liability i form. I 9.2.2 General Liability with minimum limits of at least$1,000,000 per occurrence a with a combined aggregate of$2,000,000 written on an Insurance Services Office (ISO) i Comprehensive General Liability"occurrence"form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. 9.2.3 If Contractor employs other contractors as part of the services rendered, j Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, I meeting the requirements set forth herein. 9.2.4 Professional Errors and Omissions coverage of at least$2,000,000. a 9.2.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in one of the following manners: j (i) Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers'compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all Page 17 of 34 June 2017 i i City of Vernon Managed Print Services Request for Proposals rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iii) Provide a "waiver"form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty(30) days' prior written notice to City. 9.2.7 Insurance shall be placed with insurers with a Best's rating of at least A- VIII. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.2.9 Failure to maintain required insurance at all times shall constitute a default i and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or(c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 10.0 GENERAL TERMS AND CONDITIONS. 10.1 INDEPENDENT CONTRACTOR. 10.1.1 It is understood that in the performance of the services herein Page 18 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save 3 City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10.1.2 Contractor acknowledges that Contractor and any subcontractors, i agents or employees employed by Contractor shall not, under any circumstances, be i considered employees of the City, and that they shall not be entitled to any of the benefits or I I rights afforded employees of City, including, but not limited to, sick leave, vacation leave, j holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 10.2 CONTRACTOR NOT AGENT. Except as the City may authorize I in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 10.3 OWNERSHIP OF WORK. All documents and materials furnished by the i City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, I floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate Page 19 of 34 June 2017 I City of Vernon Managed Print Services Request for Proposals copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 10.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. f 10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this i Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design i drawings, estimates and other Contractor professional services necessary to rectify and correct i the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 10.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its Page 20 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 10.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 10.11 INTERPRETATION. i 10.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. i Contractor agrees that the State and Federal courts which sit in the State of California shall i have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. I 10.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements(written or oral). 10.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. Page 21 of 34 June 2017 i I I I City of Vernon Managed Print Services Request for Proposals 10.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 10.11.8 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 10.11.9 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. i 10.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. i 10.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has i been duly authorized. 10.14 ARBITRATION OF DISPUTES. Any dispute for under$25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having F Page 22 of 34 June 2017 i i i City of Vernon Managed Print Services Request for Proposals jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 10.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified i mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Information Technology Manager 4305 Santa Fe Avenue Vernon, CA 90058 I i If to the Contractor: i i I Any such notice shall be deemed to have been given upon delivery, if personally i delivered, or, if mailed, upon receipt, or upon expiration of three(3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 10.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the Page 23 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 10.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of i default by Contractor, the City reserves the right to procure the goods or services from other I sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing I j that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of(1) any payments made by the City I for service not subsequently performed in a timely and satisfactory manner, and (2) costs i incurred by the City in obtaining substitute performance. If this Agreement is terminated as i provided herein, City may require, at no additional cost to City, that Contractor provide all I finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor i shall be required to provide such document and other information within fifteen (15) days of the request. i Page 24 of 34 June 2017 i City of Vernon Managed Print Services Request for Proposals 10.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 10.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City r deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or i for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 10.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or Page 25 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'Y2 times the jbasic rate of pay. 10.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with I the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit i "D". Upon the City's request, certified payroll records shall promptly be provided to the City. i 10.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not i j discriminated against because of their race, religion, color, national origin, ancestry, disability, i Isex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment O Opportunity Practices provisions as set forth in Exhibit"E". PP Y [Signatures Begin on Next Page]. Page 26 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City [CONTRACTOR'S NAME, a [State and California municipal corporation incorporated in] corporation By: By: Melissa A. Ybarra, Mayor Name: Title: ATTEST: By: Name: Maria E. Ayala, City Clerk Title: APPROVED AS TO FORM: Hema Patel, City Attorney Page 27 of 34 June 2017 i i i City of Vernon Managed Print Services Request for Proposals EXHIBIT A REQUEST FOR PROPOSALS { I i t i I i I i i i Page 28 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals EXHIBIT B PROPOSAL i i i a i i i I i i I i i i I i I i i i I Page 29 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals EXHIBIT C SCHEDULE Page 30 of 34 June 2017 i City of Vernon Managed Print Services Request for Proposals EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick s leave, vacation, or personal necessity, and an additional ten days a year of uncompensated i time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in j Superior Court against an employer for back pay, treble damages for willful violations, and I attorney's fees, or to compel City officials to terminate the service contract of violating employers. i f i I i I I i I i I Page 31 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an 'Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. i I i i z i I i Page 32 of 34 June 2017 i City of Vernon Managed Print Services Request for Proposals EXHIBIT C City of Vernon Print Devices and Estimated Print Volume Monthly Average Volume for desk top printers: • BM—50,000 • Color—40,000 Monthly Average Volume for Canon Copiers: • BM—50,000 • Color—40,000 Model Quantity Brother MFC-8510 1 Brother MFC-8710 2 Brother MFC-8860 2 j Canon MF820 1 HP Color Laserjet 4700 1 j HP Color Laserjet 5500 1 HP Color Laserjet CM 2320 1 HP Color Laserjet CP2025 3 HP Color Laserjet CP3525 1 HP Color Laserjet M452 6 HP Color Laserjet M750 1 HP Color Laserjet MFP M476 8 HP Color Laserjet MFP M477 5 HP Laserjet 300 M375 3 HP Laserjet 3390 1 HP Laserjet 400 M451 8 HP Laserjet 400 M475 1 HP Laserjet 400 M401 2 HP Laserjet 4050 1 HP Laserjet 4240 3 HP Laserjet 4250 6 HP Laserjet 500 Color M551 5 HP Laserjet 5100 2 HP Laserjet 600 M602 1 HP Laserjet M426 1 HP Laserjet 3005 4 HP Laserjet 3015 1 HP Laserjest 4015 4 HP Laserjet CP1518 1 HP Laserjest M451 1 HP Laserjet M401 2 HP Laserjet 1020 1 Page 33 of 34 June 2017 City of Vernon Managed Print Services Request for Proposals HP Laserjet 2015 7 HP Laserjet P4515 1 Lexmark MS312 3 Canon IR 5075 1 Canon IR C5185 3 Canon IPF785 2 Canon IR ADV C5255 7 Canon C5020 1 Canon MF820 1 Canon PC1080F 1 Total 108 i i i i i i i I Page 34 of 34 June 2017 EXHIBIT B PROPOSAL { i 1 i Page 18 of 21 i I M RC i i A xerox Company Response to: City of Vernon Request for Proposals (RFP) Managed Print Services L4 pF VET I � 4 s�V LY iJS9 City of Vernon Information Technology Division Attention: Ernesto Smith — IT Manager 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 Prepared by: Janet Conklin, Strategic Account Manager Jim Potts, Vice President of Sales Government and Public Education Division 17890 Castleton Street, Suite #128, City of Industry Ca., 91748 August 16th, 2017 Table of Contents CITY OF VERNON ECover Letter .................................................................................................... ! Introduction /Company Data .......................................................................... GeneralScope of Work .................................................................................. WorkPlan ........................................................................................................ Feesand Cost ................................................................................................. PricingSchedule ............................................................................................ Ability of Proposer to Perform ...................................................................... Affidavit of Non-Collusion (Exhibit A) ........................................................... Pricing Options (Exhibit B.1, B.2 and B.3) .................................................... MRC Service Level Agreement - Supplement to Work Plan (Exhibit C) ...... Supplemental Materials (Brochures, Awards, Implementation Plan) Exhibit D Cover Letter MRC, Xerox Jim Potts, Vice President of Sales Jpotts@mrc360.com 17890 Castleton Street, Suite #128, City of Industry Ca., 91748 Janet K. Conklin, Strategic Account Manager Jconklin@mrcC360.com r 949-447-9606 (mobile) I f MRC Xerox, would like to thank the City of Vernon for the opportunity to respond to the Managed Print Services RFP. MRC Xerox is delighted to submit our response and to establish a long term relationship of mutual cooperation, social responsibility, and achieved success. MRC Xerox is California's largest and most respected consulting firm that specializes in workflow assessments and optimization. We are a subsidiary of the Global Division of Xerox. Our business is uniquely positioned to help government and public sector agencies to understand true cost breakdown, asset deployment, usage patterns and volumes along with the development of sustainable working practices and continuous improvement initiatives. We have successfully worked with many Government and Public Sector agencies locally and throughout California to achieve better financial results, improve operational efficiency and reduce environmental impact. MRC will agree to the standard contract terms as outlined within the RFP including the Living Wage Provisions and Equal Employment Opportunity Practice Provisions. MRC looks forward to building a long term partnership with the City of Vernon. Sincerely, Jim Potts Vice President of Sales MRC, a Xerox Company INTRODUCTION MRC, Xerox, is California's largest and most respected consulting firm that specializes in workflow assessments and optimization. We are a member of the Global Imaging Division of Xerox. Our business is uniquely positioned to organizations and local government to understand true cost breakdown, asset deployment, usage patterns and volumes along with the development of sustainable working practices and continuous improvement initiatives. We have successfully led various size cities and public sectors accounts to help streamline their technology, achieve better financial results, while improving their operational efficiency. MRC is a Xerox owned company. As a Xerox f owned company, we not only have the autonomy to serve our customers at a local level, but have the full support of a $22 Billion Global Corporation and their support e resources as well. t MRC has been a Xerox partner selling and servicing copiers since 1994. MRC, Xerox also has a long term history of expertly managing customer's desktop printers through proven assessments, detailed analytics, device management software tools, and mapping of departments for the past 15 years. MRC, Xerox has the proven track record of improving efficiencies while lowering the client's overall operational cost. I MRC, Xerox provides a closed loop process in our quarterly review meetings to help adjust for changes within the departmental usages. As a partner, our objectives are to i reduce IT staff time through our web based software and remote desktop support on copiers and printers. MRC 360 apps will allow for the automation of print supplies deliveries & repair), optimize device utilization, streamline equipment maintenance and repair, and maintain high levels of user satisfaction. MRC's goal is to be a consultative partner to the City of Vernon and to provide continuous feedback on how the City can continue to be productive while maintaining the most reliable technology and excellent service. General Scope of Work MRC, Xerox provides a proven methodology of assessment and analytics that utilizes the deployment of our 360 software apps to monitor client's network devices to manage their printer/ copier usage. We also conduct a site walk to pull local devices, and gather invoices to understand your existing expenditure. We partner up with key departments like IT, Finance, and Operations to gather sufficient data in order to provide appropriate recommendations that are tailored and designed to the organization's need. We work with end users to better understand their workflow and uncover their pain points. As a partner in the solution, we provide the feedback to our partner with real value add data. Our analytics help our clients to uncover the true cost of ownership of their operations with regards to printing cost, technology cost, and labor cost. We can also help to track Department Usage and Billing. MRC will also provide the following: • Maintain a readily available, accurate and up to date detailed list of all printing devices and their respective locations throughout the City's departments/facilities • Provide quarterly usage reports for auditing (who is printing what and how much did it cost) • Provide a Citywide year end cost analysis that details total cost, costs by department, and includes a performance review along with recommendations to improve operations and reduce costs further • Control, monitor, manage, and reduce overall print costs for the City • Provide the ability to monitor print volumes by device and create incentives for staff to reduce print volumes • Ability to expand or contract the overall size of document output fleet as needs change without penalties or refinancing of hardware and software (if applicable) • Qualified technicians to handle multiple brands of desktop printers like HP, Brother and Lexmark • Perform all preventative maintenance services on all devices at the manufacturer's suggested intervals. • Provide full-service support for all printers during normal business hours (Monday—Thursday, 8 a.m.-5 p.m.) within the pricing proposed • Guarantee a loaner machine anytime equipment is down for more than 3 business days. The loaner will remain on site until the original unit is repaired or replaced. In the unlikely event that a loaner is not available, a new unit will be provided. • Provide a four-hour service response, 1-hour call-back, and 4 hours on-site. The 4-hour requirement is calculated from the time the first phone call is made for support to the vendor until the appropriately trained technician is on site. • Replace troubled units with a like unit until the device is repaired correctly without cost to City of Vernon whenever any device has four repeat service calls j • Provide proactive vendor managed supplies alerts with help desk integration to initiate proper action • Provide a four-hour service response, 1-hour call-back, and 4 hours on-site. The 4-hour requirement is calculated from the time the first phone call is made for support to the vendor until the appropriately trained technician is on site. • Replace troubled units with a like unit until the device is repaired correctly without cost to City of Vernon whenever any device has four repeat service calls • Provide proactive vendor managed supplies alerts with help desk integration to initiate proper action. I i Work Plan 3 MRC strives to provide a well-planned and executed Implementation process for all Major Accounts. MRC has completed numerous large implementations within the State of California. It is crucial that once MRC is selected by the CITY OF VERNON approval committee, MRC will complete a thorough physical walkthrough of the sites before the implementation. During the physical walkthrough, the assessment team validates location, department, contact information, space, electrical, network access and overall strength of the recommendation. Our assessment team will be led by the following individuals: Jim Potts (VP), Janet Conklin (Strategic Account Manager), and additional supporting individuals due to the scope of the project. MRC/ Xerox team of individuals will lead the implementation, to include a Major Account Sales Manager, Customer Care Account Manager, Logistics coordinator, Lead Analyst, and Lead Service Technicians and Company Certified Trainers. Coordination and timeframe of the delivery and implementation process is discussed thoroughly with the CITY OF VERNON's Administration team and agreed upon. MRC proactive service approach allows for a quick resolution with our 1-4-24 service response creed and remote desktop support. Our Service Call center is also trained to resolve customer issues remotely. Currently, 25% of incoming service calls are solved over the phone. This is done through remote software and superior training for our call center employees. By having the opportunity to eliminate the need for a service call, MRC can maximize a company's service uptime. Should a service call be required, the customer will receive a call back within 1 hour with an estimated time of arrival. The average response time will be within 4 hours. Resolution should occur at the time the call is placed. Most parts required are available within the technician's car inventory. If a part needs to be ordered, resolution is still within 24 hours. Our copier technology also allows for a proactive service approach. Through our Smart Kits (CRU's), the majority of the copiers key components (fuser cartridges, ink cartridges, print cartridges) can allow a customer to resolve issues within a few minutes and eliminate a service call all together. MRC also installs a software application we call the "360 app". This application monitors all of the networked printers' supply levels. When a networked device reaches the 20% threshold the customer will receive an automatic shipment of supplies. In addition, the 360 app will automate meter reads for billing/accounting. Also, each device will be tagged with a sticker which provides the equipment with an asset ID# and service/supply phone number. End Users can simply pick up the phone and place a service call when there is an issue and refer their asset ID#. Or calls can be placed centralized with your IT department. MRC will tailor a plan to meet their needs for placing service calls or ordering toner. Another key differentiator is that we meet with our clients every 90 days or at shorter intervals based on the needs of the City. A dedicated non-sales resource, Account Manager will prepare a Quarterly Business Review that provides quarterly volume trends, billing, service history, and reports. This meeting allows the client to verify the accuracy of the volumes. Please See Attached MRC SLA agreement for more detailed information of our work plan and performance guarantees to supplement the requirements outlined within the City of Vernon RFP that we have agreed to. Fees and Costs: See Attached Pricing Exhibits Lease price for equipment will be guaranteed for the 36 month term. Price is protected and will not increase. Maintenance on lease is also locked for the term of the agreement. All services, parts and supplies are included (excludes staples and paper). Ability of the Proposer to Perform: MRC/Xerox is known for having a strong management team that focuses on "taking j care of the customer" and being involved in the community. MRC now has direct access to Xerox products, infrastructure and support, which translate to more offerings for customers. MRC has maintained a consistent No. 1 rating in customer satisfaction. As the top provider of document management solutions and managed print services, MRC will continue to provide the same familiar talent to serve our customers. MRC has completed numerous large and mdi size implementations within the local Government in the State of California. We have delivered, installed, trained and managed various Managed Print Services programs to help cities gain greater accountability, productivity, and cost reduction in their technology fleet. As a division within Xerox, we have significant resources at our disposal to meet our customer's needs and deliver customized solutions. Most of our larger customers have developed partnerships with MRC to provide a mix of services, in addition to providing MFP's. Our retention rate with our major account customers exceeds 90% due to our approach and experience. Some of the unique management tools we use for our important customers (and potential customers, like CITY OF VERNON) include: Assigned an Account Management Team: Our largest customers are assigned an account manager and supervisor whose sole focus is being an accessible resource for service, billing, deliveries, projects and monthly/quarterly account reviews in order to provide the highest level of service. This team is supplementing the sales operations team. Service call escalation: Our largest accounts are also "tagged" within our systems to push their calls to the front of the que. CITY OF VERNON would also be aligned with a Service Manager for any elevation requirements. In addition to the Public Sector references we outline below, we want to highlight some of our largest Managed Print Customers to demonstrate our expertise in the area of Managed Print Services. These examples are on a larger scale and also show MRC's ability to perform: Ebay Managed Print Services: MRC has been managing eBay and PayPal for 4 years. Currently, MRC manages over 1,000 devices across 40+ facilities in the US and South America. Some of eBay's remote sites are relatively small; in some areas less than 40 employees. MRC manages a fleet of HP printers, Xerox/ HP copiers, the FollowYou Printing software solution as well as an onsite print center. MRC has 8 employees onsite at the eBay/ PayPal headquarters in San Jose, California. Alere Managed Print Services: MRC has been managing Alere since 2014. After completing 20+ assessments of some of Alere's key sites across the globe, Alere chose MRC as their sole technology provider { for printing solutions. Currently MRC manages over 250 pieces of equipment at multiple locations throughout the US. Through our quarterly review process, we continue to strategize and plan the rollout of MRC's services to their top priority sites. i f i Biovia Managed Print Services: MRC has been managing Biovia for over 16 years. Currently, MRC manages 8 US locations. Biovia has roughly 50 devices throughout the country with proactive management on all devices. MRC provides a quarterly review every 90 days to collaborate on optimization, goals, improvements, and transparency into budgetary expenses. Other projects that MRC has implemented and managed for Biovia include digital order processing workflow, electronic signature utilizing Docusign, and integration with ERP AND CRM applications. We automated forms and contract generation utilizing Conga, SalesForce, and Docusign. Prindle Law Managed Print Services: MRC has been managing Prindle for over 10 years. Currently, MRC manages locations in Los Angeles and San Francisco. Prindle has over 100 desktop print devices under management. MRC provides a quarterly review with Prindle that has included customized billing and customized supply delivery solutions. Key Personnel Assigned to City of Vernon: Jim Potts: VP of Sales and Executive Leadership Sponsor for Public Sector Accounts and Bids. 19 years with MRC, A Xerox Company and 10 years with Xerox Direct. Held positions with Xerox in commercial sales, Public sector sales, Sales Management and currently part of the senior executive team at MRC. 12 years of managed print experience. Janet Conklin: Public Sector Account Manager, 2 years with MRC and over 10 years of industry sales experience and 6 years of Managed Print Experience. Janet will be the quarterback for your account in organizing the MRC resources to support your implementation. Katie Fleck: Customer Experience Director and Major Account Management Director. 6 years with MRC. Katie manages our team of account managers who are assigned to our major account customers. Her team is responsible for creating the Account Review packages and Analytics for our customers (as outlined by the City of Vernon). Her team also provides additional support for our customers as the key point of contact post sale to help with any customer care support for billing, service escalations, changes or additions to the fleet of printers and customized invoicing. r Mike Boucher: MRC Service Manager. Over 20 years as an employee of Xerox. Mike started his career as a technician and has been a service manager for the past 10 years managing a team of technicians in various territories throughout Southern California. Mike manages the team of technicians that would support the City of Vernon. He works closely with Janet, Katie and Jim and tracks the Key Performance Indicators as outlined within the MRC SLA so that we are providing the highest level of customer care to your City. Matt Baxley: MRC Analyst Manager. Over 10 years as an employee of MRC. Matt started his career as an MRC technician and has held various leadership roles managing other technicians. He currently manages our team of analysts that are assigned to support our customers on installs. Our analyst team will train your employees on how to use the new equipment that has been installed. In addition, our analyst team works with your IT department in installing the new equipment on your network and setting up scanning and app services. Matt also manages our Help Desk to help solve any analyst issues remotely. Harold Hendrix: Help Desk Manager. Over 10 years as an employee of MRC. Harold manages our call center in Southern California. Harold is responsible for insuring that our customers have a great experience when placing service calls and tracking service calls. Harold's team is also responsible in solving customer issues over the phone where appropriate by training his team through remote solve resources. Currently his team is solving customer service calls remotely 25% of the time to help customers avoid the time of service calls. References and List of Completed Projects similar in size & scope: • Account: City of Lake Forrest • Scope & Scale of Solution: Copiers and MPS 60+ devices under contract • Contact: Stephanie Smith • Title: City Clerk • Phone Number: (949) 461-3400 • Account: City of Glendora • Scope & Scale of Solution: 11 Copiers under contract • Contact: Dan Greenwood • Title: IT Manager • Phone Number: (626) 852-4862 • Account: Vanguard University • Scope & Scale of Solution: Copiers and MPS 150+ devices under contract • Contact: Serene Shahoud • Title: IT Department • Phone Number: (714) 619-6501 • Account: Coast Community Colleges • Scope & Scale of Solution: MPS with 600+ devices under contract • Contact: Craig Oberlin • Title: Chief IT l • Phone Number: (714) 438-6808 • Account: South Bay USD • Scope & Scale of Solution: Copiers and MPS 400+ devices under contract • Contact: Jennifer Smith • Title: Buyer, Purchasing Department • Phone Number: (619) 628-5385 • Account: YMCA • Scope & Scale of Solution: Copiers and MPS 100+ devices under contract • Contact: James Lee • Title: Director of IT • Phone Number: (714) 508-7620 More references are available upon request. Exhibit A Affidavit of Non-Collusion: See attachment { 3 r 1 f City of Vernon Managed Print Services Request for Proposals AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) SS COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is ZZ f�: F FI 5 1 Z) (Insert"Sole Owner","Partner","President,"Secretary",or other proper title) zof U ,,e Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; S That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner,directly or indirectly seek by agreement,communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof, or divulge information or data relative thereto, to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of per'u above information is correct By: Title: Z Date: Page 10 of 34 June 2017 Exhibit B.1 MRC Proposal Option 1- Manage existing fleet of print devices Expected Monthly Average Volume for desk top printers: B/W— 50,000 Color — 40,000 Cost Per Print for B/W: $.0099 Cost Per Print for Color: $.069 4 Pricing Notes: • Pricing is based on the 36 month service/supply agreement as outlined within the City of Vernon RFP • Pricing is based on a cost per print service/supply plan as requested within the City of Vernon RFP • Networked devices will allow for automatic meter reads through our MRC 360 application • Service/Supply Contract can be set up to bill per print or bill an allowance of pages j each month with a quarterly, semi-annual, or annual reconciliation. MRC can customize the MPS billing based on what meets the cities budgeting requirements { MRC will replace the Canon MF820 (listed on page 33 of the RFP) with a comparable HP unit at no cost to the city • MRC will replace the Canon PC1080F (listed on page 34 of the RFP) with a comparable HP unit at no cost to the city • The two wide format printers (Canon IPF785) are billed per square foot as common for engineering printers Exhibit B.2 MRC Proposal Option 2- Manage and replace entire fleet of print devices • MRC Does not recommend forcing change instead we will leverage your perfectly good existing technology and wrap everything under a managed print solution. s • Item #33 from the Q & A sheets states that there are no consistent issues with the current printer fleet which is another reason we do not recommend the expense of replacement i • We also noticed that many of the HP's fairly new or that many models you have today ! are reliable models that we recommend for client's older printer replacements However, if a change is required, the following recommendations would be made in order to respond to the bid with comparable average speeds and capabilities 1 Model Price Qtv Total • Black and White desktop printer replacement: HP402DN $9.80 38 $94 • Black and White desktop MFP printer replacement: HP426DN $11.78 8 $335 • Color desktop printer replacement: HP452DN $13.37 28 $373 • Color desktop MFP printer replacement: HPM477DN $16.76 20 375 • Total Monthly Payment (includes 15% quantity discount factored in) $999 Service/Supply Agreement For New Fleet of Printers • Cost Per Print for B/W: $.0099 • Cost Per Print for Color: $.069 Pricing Notes: • Cost per Print service/supply pricing is based on the 36 month service/supply agreement as outlined within the City of Vernon RFP • $999 Lease Payment based on 36 month term as indicated in the RFP Q & A • Networked devices will allow for automatic meter reads through our MRC 360 application • Service/Supply Contract can be set up to bill per print or bill an allowance of pages each month with a quarterly, semi-annual, or annual reconciliation. MRC can customize the MPS billing based on what meets the cities budgeting requirements • RFP did not indicate the specific # of desktop printers vs. desktop Multi Function Printers, so pricing is also outlined by device type in order to make not any errors in accounting for too many or not enough of a specific configuration type. We indicate the quantity of each type based on looking up each model on line and counting the # of each type, but changes can be made as appropriate for the city. • We recommend keeping the 2 Canon Wide Format printers. They are still sold as new and were introduced to the market just a couple years ago. The 2 wide format printers (Canon IPF785) are billed per square foot as common for engineering printer Exhibit B.3 MRC Proposal Option 3- Manage existing fleet of desktop printers and manage & replace Canon Copiers Copier Recommendation: Based on the average speed of your current devices at 50 pages per minute in color, The Xerox line of copiers has one model at 45 pages per minute color (Xerox B8045) and one model at 55 pages per minute color(Xerox B8055). Based on your volume of 50,000 BW and 40,000 color between 12 main Canon console copiers, the city could easily be supported at the 45 per minute option. Your average volume spread across the units is only 4,000 per month B/W and 3,000 per month color. It is also important to note that copiers rated speed don't tell the whole story of overall productivity. Xerox has consistently won time trials through BLI Laboratories that show our overall productivity when printing jobs is much faster than our competitors due to the print server technology built into Xerox devices. As a result, our 45 page per minute option can outperform another competitor's faster copier when testing multiple print jobs sent to devices at the same time with multiple sets. So our first Recommendation is to replace the Canon console copiers with a Xerox B8045 and replace the Canon MF820 with an HP477DN. As a second option, we have provided the 55 page per minute options as well. MRC believes that the Xerox B8045 provides the best value to the City. Other Copier Notes: • In lieu of the paper deck that you have today on your Canon's, the Xerox C8045 is designed with the high capacity paper drawers built right into the base model of the copier. The two upper drawers will hold 550 sheets of paper adjustable to letter, legal and 11 x 17. The high capacity drawers on the bottom hold 2000 sheets of paper. This design also saves on space. • All Xerox 8045's / 8055's include a Staple Finisher with hole puncher • The new Altalink series of copiers includes a new Tablet Interface design that is incredibly user friendly, It is mobile friendly right out of the box without any added software. It has enhanced scanning features that eliminate many steps that competitive copiers require today. It also includes an app gallery similar to today's mobile phones in order to grow with the city as technology evolves over ! time like printing from the cloud or scanning to many popular document management applications like Google Drive, Dropbox and Sharepoint. Exhibit B.3 (continued) Option 1 Recommendation: Price • Xerox B8045: $194 per month • Total # of units: 12 • Total Payment: $2,304 per month • Replacement for 1 Canon MF820 HP 477FDN Included Option 2: Price • Xerox B8055: $245 per month • Total # of units: 12 r • Total Payment: $2,940 per month • Replacement for 1 Canon MF820 HP 477FDN Included Service/Supply Agreement For New Fleet of Copiers • Cost Per Print for B/W: $.0055 • Cost Per Print for Color: $.055 Service/Supply Agreement For Existing Fleet of Printers • Cost Per Print for B/W: $.0099 • Cost Per Print for Color: $.069 Pricing Notes: • Cost per Print service/supply pricing is based on the 36 month service/supply agreement as outlined within the City of Vernon RFP • $2,304 lease payment for copier pricing is based on a 36 FMV lease • Networked devices will allow for automatic meter reads through our MRC 360 application • Cost per Print figures are fixed for the term. • Service/Supply Contract can be set up to bill per print or bill an allowance of pages each month with a quarterly, semi-annual, or annual reconciliation. MRC can customize the MPS billing based on what meets the cities budgeting requirements • The two wide format printers (Canon IPF785) are billed per square foot as common for engineering printers Exhibit C MRC Service Level Agreement Supplement to explanation of Work Plan MRC will adhere to the following service levels: I. TECHNICIAN ENGAGEMENT PROCESS A. Unscheduled Maintenance Service Calls will be placed by the end user to MRC Help Desk. All incidents will be logged into the service history for the specific piece of hardware in question, with the service call date and time stamped and automatically assigned to the primary account technician. B. Scheduled Maintenance Service Calls will be handled in the following manner: ja. On-Demand "at the time of service" preventative maintenance. MRC Service Technician will perform on-demand preventative maintenance during an unscheduled service call for machines identified by end users or in the immediate vicinity of the machine currently being service. b. Semi-Annual Inventory Checks. Twice per year, inventory will be validated by the Account Manager and a Service Technician. During these checks, the equipment will be re-inspected c. Equipment identified with excessive usage will be identified during the quarterly reviews and maintenance will be scheduled accordingly. C. Customer Callback (1 Business Hour). MRC PrintCare technician will respond to end user within sixty (60) minutes of notification of an equipment-related problem with an estimated time of arrival (ETA) for resolution or an estimated time to close the trouble ticket. D. Arrival Response Time (4 Business Hours). Standard response time for technician arrival to call location is four (4) hours. If it is determined that a device cannot be repaired within a preordained period of time, it will be replaced with a like device, "hot swap". E. Total Issue Resolution (24 Business Hours). Standard complete issue resolution will be within 24 business hours. IL ESCALATION PROCESS 1. Level 1: MRC helpdesk and local service technicians will handle level 1 incidents. 2. Level 2: MRC Service Manager. Escalation level 2, incidents that a service engineer is unable to remedy within 24 hours. 3. Level 3: MRC Project Manager/Customer Service Representative Escalation level 3, incidents that are unable to be remedy by our service engineer team. These could include billing incidents, customer service incidents, escalated business requirement incidents, etc. 4. Level 4: MRC Executive Oversight Escalation level 4, incidents that require executive intervention. These may include, billing accommodations, escalated customer service incidents, equipment replacement decisions, Loaner equipment, etc. Executive oversight is managed locally in Southern California. l III. TECHNICIAN SCHEDULE A. Standard business hours Monday-Friday 8am-5pm PST IV. QUARTERLY REVIEWS MRC will provide in-depth quarterly reviews to assess each model covered under the agreement. The review will contain and address the following: i. Spreadsheet on each model number, ID number, and location within the organization. 2. Detailed review on average monthly volume per machine 3. Detailed review of how many service calls were placed on each machine within the organization 4. Average response time for each machine within the organization s. MRC will furthermore provide an in depth graph demonstrating average monthly volume per machine. 6. MRC will provide a detailed look at annual volumes throughout the life of the contract creating an overview of copies done so far versus the expected life of the machine. 7. MRC will evaluate each machine and volume on a quarterly basis and if necessary make recommendations to move higher volume machines in order to maximize the expected life of each model. s. MRC will provide up to date, factual information on newest products and updates available on each machine placed within CLIENT. MRC agrees to follow best business practices and always provide information to the best of the industry knowledge to assist CLIENT in their need for up to date technology information. V. PERFORMANCE GUARANTEE i> Full coverage maintenance guarantee is 100% all inclusive and includes all parts, labor, freight for consumables preventative maintenance, toner and drums for equipment covered. I 2) Service Guarantee: A. The service guarantee ("Guarantee") provided by MRC covers only the service on Equipment under the Printcare Program and shall become effective ninety days from the date our services begin. The terms and conditions of the Guarantee are set forth in this Article. The following Key Performance Indicators will be measured to ensure level of service and support desired: i. Machine up-time to be no less than 95% based upon a rolling three (3) month average as verified by MRC's Quarterly Reviews (QRs). E Uptime is the total hours of actual business hours equipment is available less hours equipment is out of service for unscheduled t maintenance. SPR's will be delivered quarterly. Actual hours of business are defined as 8am-5pm, Monday— Friday. ii. Average Response Time to be no more than four (4) hours averages on average over a period of three (3) months. Average response time is calculated by the number of minutes between when a service call is placed to the time a Service Technician arrives on site. B. In the event MRC fails to achieve the metrics defined above for one (1) quarter 1 (3) month periods, an executive review meeting will take place to determine the issues that have caused the low performance indicators. MRC and CLIENT will agree upon an action plan to remedy the issues and execute the plan within 3 months. C. Key Performance Indicators (KPIs) will be measured using our supplied enterprise reporting software. II. Replacement Guarantee: If it is determined that despite repeated attempts at fixing an issue the equipment will not respond to repairs, the customer may request an equipment exchange. Requests must be made in writing to the VP of Service or the President of the company. If MRC cannot fix the system to the customer's satisfaction within 2 weeks from notification, the equipment will be replaced with a like system or an upgraded system with the same cost. Guarantees are contingent upon: 1. Customers must use supplies and service provided solely by MRC or its authorized delegates, i.e. a GISX sister company or a Xerox direct channel location. 1. "supplies" is defined as any toner, drum, maintenance kit, waste container or any other consumable product designed to keep the machine in working order. 2. Equipment must be covered by a MRC maintenance agreement. i Exhibit D Supplemental Documentation to RFP Response Included in Hard Copy Submissions dropped off at the City Brochure Sample Implementation Plan Xerox Awards and MPS Rankings { i i XEROXO . ALTA LIN K° COLOR MULTIFUNCTION P R I N T E R Smart, Secure and Connected C8030/C8035/C8045/C8055/C8070 21 ,U 0 ,t ConnedKey"' o ® ®® xerox N Xerox N[ci ink " C-80-30/C8035/C80/�5/C8055/C8070 Color Multih.,inc H(—)n Printer Xerox' AlLoLink devices provide new levels of capability and connectivity for mid-size, large workgroups and busy offices. With AltaLink, your extended workforce has instant and secure access to the documents, data and workflows it needs to work faster and more efficiently—from every location and with any device. SMART AND PRODUCTIVE Fewer maintenance hassles,less IT support, You've never seen a multifunction printer like high-capacity paper trays and the ability to P XEROX" coNNECTIKEY' this before.From its tablet-like user interface Print on varying paper sizes add up to increased uptimeand greater productivity. TECHNOLOGY—THE NEXUS to its right-out-of-the-box mobile-friendly OF YOUR COMPLETE connectivity options,the Xeroxr"AltaLink Scanning,printing and faxing can be done C8000 Series is the color multifunction device simultaneously,allowing for multitasking PRODUCTIVITY ECOSYSTEM today's workers have been waiting for, during peak periods—and your choice of From Xerox—the company that created the finishing options means you can configure modern workplace—we present the next evolution in workplace productivity.Wilh a Optimized for business processes,and easy to your AltaLinkdevice for any work environment consistent user experience across a wide range manage as a standalone device or as part of an and any document type,including booklets, of devices,mobile and cloud connectivity and a entire fleet,it's designed to enable multitasking brochures and pamphlets. growing library ofapps to expand functionality, and collaboration.Create customized workflows, you'll work faster,better and smarter. automate complex tasks,print and scan directly BUILT-IN SECURITY Intuitive User Experience to and from the cloud with services like Box` An entirely new—and yet entirely familiar Microsoft"OneDrlvel,Google Drive'",Dropbox.M The AltaLink C8000 Series Color Multifunction way to interact that includes a tablet-like and Microsoft Office 365',Connect any time, Printer provides the maximum level of security experience with gesture-based touchscreen from anywhere and any device. through our partnership with McAfee, controls and easy customization. proactively addressing risks at the fleet and Mobile and Cloud Ready With the touch of a button,you can go to our individual device level. Instant connectivity to cloud and mobile devices Xerox App Gallery and download simple,yet right From the user interface,with access to powerful,serverless apps to your AltaLink Multiple layers of security include data pre-loaded,cloud-hosted services that let color multifunction printer to increase user encryption,disk overwrite and industry you work where,when and how you want, productivity and shorten everyday tasks. certifications.At the user level,Secure Print Benchmark Security holds documents for release until they're Full multi-level protection for both Built-in mobile connectivity,including Near ready to be retrieved at the device. documents and data,ready to guard Field Communication(NFC)Tap-to-Pair, against and eliminate emerging threats optional Wi-Fi Direct',@PrintByXerox, and meet or exceed regulatory compliance. Google Cloud Print",Xerox°Print Service COLOR WHERE IT COUNTS Enables Next Generation Services Plug-in for Android""and Mopria'provides With high resolution output of 1200 x 2400 Work more efficiently and manage the time-saving convenience your workforce dpi,photo-quality color images and crisp text resources more effectively.Easy integration wants and needs. of Xerox'Managed Print Services enables will give your documents clarity and impact. You can also upgrade your Altal-ink C8000 remote monitoring of service delivery and consumables,plus remote configuration POWERFUL AND SCALABLE Series with the Xerox'EX-c C8000 Print Server for even more time savings. Powered by Fiery°,enabling office users to Your workgroLlps operate more efficiently and quickly,efficiently and cost effectively print Gateway to New Possibilities effectively with Altal-ink.Manage,monitor Instantly extend your capabilities with and upgrade your entire fleet with our professional-looking documents. access to the Xerox App Gallery,featuring E real-world apps designed to optimize digital Embedded Web Server,or provide interactive workflows.Commission our network of training and support right from your desktop partners to design innovative,business- with our remote user interface. specific solutions. Find out more about how you'll work smarter at www,connectkey.com. FINISHING APPLICATIONS [JInEnaUG r r s` © v _ m m , .� ID 1 Single-Pass Duplex Automatic Document Feeder 10 BR Booklet Maker Finisher(optional)provides ;, (DADF)saves time by simultaneously scanning both advanced finishing the capability to create 60-page sides of two-sided documents at up to 139 saddle-stitched booklets(2 to 15 sheets). Impressions per minute. 11 C-Fold/Z•Fold Unit(optional)adds three folds: (ODD 2 Convenience Stapler(optional)staples up to C-folcl,Z-Fold and Z-half-fold to the BR Finisher 50 sheets of 20 Ib/80 gsm media. or BR Booklet Maker Finisher. 3 Bypass Tray handles up to 100 sheets of 20lb/80 12 Offset Catch Tray(OCT)(standard on all j gsm,also feeds up to 110 lb Cover/300 gsm media. configurations and included with all finishers). 4 Two 520-sheet adjustable trays(standard with 13 Integrated Office Finisher(optional with i all configurations).Tray 1 handles media sizes up C8030/C8035)provides 500-sheet stacking to 11.7 x 17 in./A3 and Tray 2 handles media sizes and 50-sheet,single-position stapling. up to 12 x 18 in./SRA3. } 14 Office Finisher LX(optional with C8030/C8035/ 5 Envelope Kit(optional—replaces Tray 1)provides C8045/C805S)gives you advanced finishing trouble-Free feeding of up to 60 envelopes. functions at a great value,and offers optional crease/score and saddle stitch booklet making INTRODUCING MOBILE 6 High-Capacity Tandem Tray Module(optional) capable of 60-page booklets(2 to 15 sheets). DEVICE-LIKE TO U C H S C R E E N brings the total paper capacity up to 3,140 sheets. 15 Xerox°Integrated RFID Card Reader E1.0 SUPERIORITY 7 Four Tray Module(optional with C8030/C8035) (optional)adds card based authentication with (oP Meet our all-new,10.1-inch color touchscreen holds a total of 2,180 sheets. support for over 90 access cards. —the user interface that sets a higher 8 High-Capacity Feeder(optional)holds 2,000 sheets standard for custornization,ease of use 16 Near Field Communication(NFC)Top-to-Pair of letter/A4 paper,increasing the maximum paper and versatility. allows users to tap their mobile device to the capacity to 5,140 sheets. Altal-ink C8000 user panel and instant) connect P Y By presenting a Familiar"mobile" 9 Business Ready(BR)Finisher(optional)gives with the MFP. experience—with support for gestural input you advanced finishing functions at a great value. and task focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. A highly intuitive layout guides you through every task from start to finish,with a I natural hierarchy placing critical functions j ® 0 near the top of the screen and commonly - -- r„ * used opflons front and center.Don't like fI where a function or app Is located? Customize the layout to make it yours. This unmatched balance of hardware technology and software smarts helps everyone who interacts with the AltaLink C8000 Series get more work done,faster.Try our new UI at www.xerox.com/Altal.inkUl. Xerox Al[ciLink �` C803MC803�1C�3�)Li`�lCc�0':,).')/'C8070 can t�t�ey�� Color Multifunction Printer --------_---.___---------------------- -------------.---------_-----_-----.__._._.._------__-------__----- DEVICE SPECIFICATIONS Alta Link C8030 AltaLink C8035 AltaLink C8045 Alta Link C8055 AltaLink C8070 Speed(Color/Black-and-white) Up to 30/30 ppin Up to 35/35 ppm Up to 45/45 ppm Up to 50/5S ppm Up to 70170 ppm Monthly Duty Cycle` Up to 90,000 pages Up to I10,000 pages Up to 200,000 pages Up to 300,000 pages Up to 300,000 pages Hard Drive/Processoi/Memory Minimum 250 GB HDD/Intel''Atom„Quad Core 1.91 GHz/2 NIB Cache/8 GB system memory Connectivity 10/100/1000Bnse-T Ethernet,High-Speed USB 2.0 direct print,Wi-Fi Direct'with optional Xerox'USB Wireless Adapter,NFC Tap-to-Pair Optional Controller Xerox"EX-c C8000 Print Server Powered by Fiery' Copy and Print Resolution Copy:Up to 600 x 600 dpi;Print:Up to 1200 x 2400 dpi First-copy-out Time(as fast as) 8.1 seconds color/6.7 seconds black-and-white 7.8 seconds color/6.4 T2 seconds color/5.7 5.2 seconds color/4.9 (from platen/warmed-up state) seconds black-and-white seconds black-and-white seconds black-and-white First-print-out Time(as fast as) 6.5 seconds color/5.3 6.4 seconds color/5.2 6 5 seconds color/5.3 6.0 seconds color/4.7 4.7 seconds color/4.0 seconds black-and-white seconds black-and-white seconds block-and-white seconds black and-white seconds black-and-white Page Desa iption Languages Adobe'PostScript'3',Adobe PDF version 1.7,PCL°Sc/PCL 6,Optional XML Paper Specification(XPS) Paper Input Standard Single-Pass Duplex Automatic Document Feeder:130 sheets;Speed:up to 139 ipm(duplex);Sizes:3A x 4.9 in.to 11.7 x 17 in./85 x 12S mm to 297 x 432 mm Bypass Tray:100 sheets;Custom sizes:3.5 x 3.9 to 12.6 x 19 in./89 x 98 mm to 320 x 483 min(SEF) Tray 1:520 sheets,Custom sizes:5.5 x 7.2 in.to 11.7 x 17 in./140 x 182 mm to 297 x 432 mm(SEF) Tray 2:S20 sheets;Custom sizes:5.5 x 7.2 in.to 12 x 18 in./140 x 182 mm to SRA3(SEF) Choose One Four Tray Module(Trays 3 and 4-available with C8030/C8035):1,040 sheets:520 sheets each;Custom sizes:5.5 x 7.2 to 12 x 18 in./ 140 x 182 min to SRA3(SEF) High Capacity Tandem Tray Module:2,000 sheets;One 867-sheet paper tray and one 1,133-sheet paper tray;Sizes:8.5 x 11 in./A4 Optional High-Capacity Feeder(HCF):2,000 sheets;Size 8.5 x 11 in./A4 long edge feed Envelope Tray(replaces Tray 1):Up to 60 envelopes:#10 Commercial,Monarch,DL,CS Paper Output/ Standard Dual Offset Catch Tray(standard when finishers are not attached):250 sheets each;Face up Tray:100 sheets Finishing Optional Integrated Office Finisher(Available with C8030/C803S):S00-sheet stacker,50 sheets stapled,single-position stapling Office Finisher LX(Available with C803O/C8O35/C8N5/C8O55):2,000-sheet stacker,50 sheets stapled,2-position stapling,optional hole punch, optional booklet maker(score,saddle stitch 2 to 15 sheets(60 pages)) BR Finisher:3 000-sheet stacker and 500 sheet top tray,50-sheet multiposition stapling and 2/3-hole punching BR Booklet Maker Finisher:1,S00-sheet stacker and 500-sheet top tray,50-sheet multiposition stapling and 2/3-hole punching plus saddle-stitch booklet making(2 to 1 S sheets,60 pages)and V-folding C-Fold/Z-Fold Unit:Adds Z-folding,Letter Z-folding and Letter C-folding to the BR Finisher and BR Booklet Maker Finisher Convenience Stapler:50-sheet stapling(based on 80 gsm),includes Work Surface INTUITIVE USER EXPERIENCE Customize and Personalize Site,Function or Workflow Customization with Xerox App Gallery and Xerox" App Studio Print Drivers Job Identification,Bi-directional Status,Job Monitoring,Xerox'Global Print Driver',Xerox`Mobile Express Driver' Xerox'"Embedded Web Server PC or mobile-Status Information,Settings,Device Management,Cloning Remote Console/Preview Remote User Interface Print Features Print from USB,Sample Set,Personal Print,Saved Job,Booklet Creation,Store and Recall Driver Settings,Scaling,Job Monitoring,Application Defaults, Two-sided Printing,Draft Mode Scan and Fox Scan to USB/Email/Network(FTP/SMB),Scan File Formats:PDF,PDF/A,XPS,JPG,TIFF;Convenience Features:Scan to Home,Searchable PDF,Single/ Multi-page PDF/XPS/TIFF,Password-protected PDF,Fax Features:Walk-up Fax(one-line or three line options available,includes LAN Fax,Direct Fax,Fax Forward to Email),Fax dialing,Unified Address Book,Optical Character Recognition(OCR) MOBILE AND CLOUD READY Mobile Connectivity Apple"AirPnnN,Google Cloud Print"Ready,Xerox'Print Service Plug-in for Android',Moprial Print Service Plug-in for Android,NFC,Wi-Ft Direct Printing Mobile Printing @PrintByXerox,Xerox'Mobile Print,Xerox"Mobile Print Cloud,Xerox'Mobile Link App;Visit www.xerox.com/officernobile.apps for available apps. Cloud Connectivity Print from/Scan to Google Drive",Microsoft OneDrive DropBox",Microsoft Office 365'"',Box",Xerox"DocuShore' and more. -- ---------------------- ------ -------- - ---------..._.__... -- --------------------- BENCHMARK SECURITY ------__..____--------,_..___________...-____._---------_-_-.,...-.___.._....._.._a._..._..___.-..__.....__..__,-._..._..._-._._.____-_..-._.___..__._.______..-____ Network Security IPsec,HTTPS,SFTP and Encrypted Email,Network Authentication,SNMPv3,SHA-256 Hash Message Authentication,SSL,TLS,Security Certificates, Automatic Self-signed Certificate Device Access Firmware Verification,User Access and Internal Firewall,Port/IP/Domain Filtering,Audit Log,Access Controls,User Permissions,Smart Card Fnablement Kit(CAC/PIV/.NET),Xerox'Integrated RFID Card Reader E1.0 Data Protection Encrypted Hard Disk(AES 256-bit,FIPS 140-2,Validated)and Image Overwrite,McAfee"ePolicy Orchestrators,McAfee Integrity Control,Whitelisting, Job Level Encryption via HTTPS and Drivers Document Security Common Criteria Certification(ISO 15408)(undergoing evaluation),Encrypted Secure Print,FIPS Encrypted Print Drivers ENABLES NEXT GENERATION SERVICES ---_.--__...._._-------------__.______._____.-___.-____.-...._._.____------_.__.____.----__--_.-_ Print Management Xerox'Print Management and Mobility Suite,Configuration Cloning,Xerox'Standard Accounting,Equitrac,Y Soft,PoperCut and more partner solutions Managing Print Xerox"Device Manager,Xerox"Support Assistance,Auto Meter Read,Managed Print Services Tools Sustainability Cisco EnergyWise',Print User ID on Margins,Earth Smart Print Settings GATEWAY -I'D NEW POSSIBILITIES Cloud Services Xerox"Easy Translator,Xerox'Healthcare MFP(U.S.only),many additional services available Xerox App Gallery Many apps and cloud services available.Visit www.xerox.corn/appgalleiy for a growing selection of apps available for adding functions to the MFP. Maximum volume capacity expected in any one month.Not expected to be sustained on a regular basis. For rnore deta!led spccihcatlons, including the kites-ccrtifications, go to www.xerox.com/AltatinkC8000Specs. xerox ° @2017 Xerox Corporation.All rights reserved.Xerox@,Xerox and Design@,Alta LinkO,ConnectKey@,Docu Share@ @,Global Print Driver and Mobile Express Drlver0 are trademarks of Xerox Corporation in the United States and/or other countries.The information in this brochure is subject to change without notice.Updated 5/17 BR21021 AC8BR-01 UA - XEROX" ALTALINKO COLOR MULTIFUNCTION P R I N T E R Smart, Secure and Connected C8030/C8035/C8045/C8055/C8070 ' Vil, i i A } F+ it v CbnnectKey` �® xerox � X(,lox `" Altcrhnk C8030iC_803.`.�/C'80/i5/C:8055/C'8070 C010r M( 11tiful-Iction Printer Xerox° AltaLink devices provide new levels of capability and connectivity for mid-size, large workgroups and busy offices. With AltaLink, your extended workforce has instant and secure access to the documents, data and workflows it needs to work faster and more efficiently—from every location and with any device. SMARM AND PRODUCTIVE Fewer maintenance hassles,less IT support, ______..._-._----_------- -- --- - -- - You've never seen a multifunction printer like high-capacity paper trays and the ability to P XEROX`' CONNECTKEY`' this before.From its tablet-like user interface Print on varying paper sizes add up to increaseduptimeandyreaterproductivity. TECHNOLOGY—THE NEXUS to its right-out of-the-box mobile-friendly OF YOUR COMPLETE connectivity options,the Xerox'Altal-ink Scanning,printing and foxing can be done PRODUCTIVITY ECOSYSTEM C8000 Series is the color multifunction device simultaneously,allowing for multitasking today's workers have been waiting for. during peak periods and your choice of From Xerox—the company that created the finishing options means you can configure modern workplace—we present the next evolution in workplace productivity.With a Optimized for business processes,and easy to your AltaLink device for any work environment consistent user experience across a wide range manage as a standalone device or as part of an and any document type,including booklets, of devices,mobile and cloud connectivity and a entire fleet,it's designed to enable multitasking brochures and pamphlets. growing libfaryof appsto expand functionality, and collaboration.Create customized workflows, you'll work faster,better and smarter. automate complex tasks,print and scan directly Intuitive user Experience to and from the cloud with services like Boxes GUILT-IN SECURITY, An entirely new—and yet entirely familiar Microsoft'OneDrive",Google Drive"',Dropbox"` The Altal-ink C8000 Series Color Multifunction way to interact that includes a tablet-like and Microsoft Office 365'.Connect any time, Printer provides the maximum level of security experience with gesture-based touchscreen from anywhere and any device. through our partnership with McAfee, controls and easy customization. proactively addressing risks at the fleet and Mobile and Cloud Ready With the touch of a button,you can go to our individual device level. Instant connectivity to cloud and mobile devices Xerox App Gallery and download simple,yet right from the user interface,with access to powerful,serverless apps to your AltaL.ink Multiple layers of security include data pre-loaded,cloud-hosted services that let color multifunction printer to increase user encryption,disk overwrite and industry you work where,when and how you want. productivity and shorten everyday tasks. certifications.At the user level,Secure Print Benchmark Security holds documents for release until they're Full multi-level protection for both Built-in mobile connectivity,including Near ready to be retrieved at the device. documents and data,ready to guard Field Communication(NFC)Tap-to-Pair, against and eliminate emerging threats optional Wi-Fi Direct",@PrintByXerox, and meet or exceed regulatory compliance. Google Cloud Print',Xerox'Print Service COLOR WHERE IT COUNTS Enables Next Generation Services Plug-in for Android and Moprial provides With high resolution output of 1200 x 2400 Work more efficiently and manage the time-saving convenience your workforce dpi,photo-quality color images and crisp text resources more effectively.Easy integration wants and needs. of Xerox"Managed Print Services enables will give your documents clarity and impact. You can also upgrade your AltaLink C8000 remote monitoring of service delivery and consumables,plus remote configuration POWERFUL AND SCALABLE Series with the Xerox"EX-c C8000 Print Server for even more time savings. Powered by Fiery°,enabling office users to Your workgroups operate more efficiently and quickly,efficiently and cost effectively print Gateway to New Possibilities effectively with Altal-ink.Manage,monitor Instantly extend your capabilities with professional-looking documents, access to the Xerox App Gallery,featuring and upgrade your entire fleet with our real-world apps designed to optimize digital Embedded Web Server,or provide interactive workflows.Commission our network of training and support right from your desktop partners to design innovative,business- with our remote user interface. specific solutions. Find out more about how you'll work smarter at www.connectkey.com. 9 FINISHING APPLICATIONS r zr 1 Single-Pass Duplex Automatic Document Feeder 10 BR Booklet Maker Finisher(optional)provides � (DADF)saves time by simultaneously scanning both advanced finishing the capability to create 60-page sides of two-sided documents at up to 139 saddle-stitched booklets(2 to 15 sheets), impressions per minute. 11 C-Fold/Z-Fold Unit(optional)adds three folds. 2 Convenience Stapler(optional)staples up to C-fold,Z-fold and Z-half-fold to the BR Finisher 50 sheets of 20 Ib/80 gsm media. or BR Booklet Maker Finisher. 3 Bypass Tray handles up to 100 sheets of 20 Ib/80 12 Offset Catch Tray(OCT)(standard on all gsm,also feeds up to 110lb Cover/300 gsm media. configurations and included with all finishers). i 4 Two 520-sheet adjustable trays(standard with 13 Integrated Office Finisher(optional with i all configurations).Tray 1 handles media sizes up C8030/C8035)provides 500-sheet stacking I to 11.7 x 17 in./A3 and Tray 2 handles media sizes and 50-sheet,single-position stapling. up to 12 x 18 in.lSRA3. 14 Office Finisher LX(optional with C8030/C8035/ 5 Envelope Kit(optional—replaces Tray 1)provides C8045/C8055)gives you advanced finishing -------------____.__trouble-free feeding of up to 60 envelopes, functions at a great value,and offers optional crease/score and saddle-stitch booklet making INTRODUCING MOBILE 6 High-Capacity Tandem Tray Module(optional) capable of 60-page booklets(2 to 15 sheets). DEVICE-LIKE TO U C H S C R E E N brings the total paper capacity up to 3,140 sheets. 15 Xerox°Integrated RFID Card Reader E1.0 SUPERIORITY 7 Four Tray Module(optional with C8030/C8035) (optional)adds card based authentication with Meet our all-new,10.1-inch color touchscreen holds a total of 2,180 sheets. support for over 90 access cards. —the user interface that sets a higher 8 High-Capacity Feeder(optional)holds 2,000 sheets 16 Near Field Communication(NFC)Tap-to-Pair standard for customization,ease of use of fetter/A4 paper,increasing the maximum paper and versatility. allows users to tap their mobile device to the capacity to 5,140 sheets. AltaLink C8000 user panel and instant) connect P Y By presenting a familiar"mobile" 9 Business Ready(BR)Finisher(optional)gives with the MFP. experience—with support for gestural input you advanced finishing functions at a great value. and task-focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. A highly intuitive layout guides you through every task from start to finish,with a natural hierarchy placing critical functions near the top of the screen and commonly e, ire used options front and center.Don't like where a function or app is located? Customize the layout to make it yours. This uninatched balance of hardware technology and software smarts helps everyone who interacts with the Altatink� C8000 Series get more work done,faster.Try our new UI at www.xerox.com/AltaLinkt)l, Xerox AI oLink ' C8030/C80.35/C80/i5/C8055/C::80/0 coimectKey' Color WOtifu1-ICH011 Priinter. " ® io -_-___._._.-----_---..-_.____-_---------------------------_._------------------_-__._..__,----_--__.__.__..__..___._.__.._._.______..._.__.-------_. DEVICE S P E C I F I C AT I O N S AltaLink C8030 Altal-ink C8035 Altal-ink C8045 ----AltaLink C8055 AttaLink C8070 -.-_--....... . ---- -- ------ - --- -- --------- ----- --------- -- -- - ---- Speed(Co(or/Black-and-white) Up to 30/30 ppm Up to 35/35 ppm Up to 45/45 ppm Up to 50/55 ppm Up to 70170 ppm Monthly Duty Cycle' Up to 90,000 pages Up to I10,000 pages Up to 200,000 pages Up to 300,000 pages Up to 300,000 pages Hard Drive/Processor/Memory Minimum 250 GB HDD/Intel'}Atom"Quad Core 1.91 GHz/2 MB Cache/8 GB system memory Connectivity 10/100/1000Base-T Ethernet.,High-Speed USB 2.0 direct print,Wi-Fi Directx with optional Xerox USB Wireless Adapter,NFC Tap-to-Pair Optional Controller Xerox"EX-c C8000 Print Server Powered by Fiery' Copy and Print Resolution Copy:Up to 600 x 600 dpi;Print:Up to 1200 x 2400 dpi First-copy-out Time(as fast as) 8.1 seconds color/6.7 seconds black-and-white 7.8 seconds color/6A 7.2 seconds color/5.7 5.2 seconds color/4.9 (from platen/warmed-up state) seconds black-and-white seconds black-and-white seconds black-and-white First print-out Time(as fast as) 6.5 seconds color/5.3 6.4 seconds color/5.2 6.5 seconds color/5.3 6.0 seconds color/4.7 4.7 seconds color/4.0 seconds black-and-white seconds black-and-white seconds black-and-white seconds black-and-white seconds black-and-white Page Description Languages Adobe"PostScript 3"',Adobe PDF version 1.7,PCL°Sc/PCL 6,Optional XML Paper Specification(XPS) Paper Input Standard Single-Pass Duplex Automatic Document Feeder:130 sheets;Speed:up to 139 ipm(duplex),Sizes:3A x 4.9 in.to 11.7 x 17 in./85 x 125 mm to 297 x 432 mm Bypass Tray:100 sheets,Custom sizes:3.5 x 3.9 to 12.6 x 19 in./89 x 98 mm to 320 x 483 min(SEF) Tray 1:520 sheets,Custom sizes:5.5 x 7.2 in.to 11.7 x 17 i0140 x 182 min to 297 x 432 mm(SEF) Tray 2:520 sheets;Custom sizes:5.5 x 7.2 in.to 12 x 18 In./140 x 182 nun to SRA3(SEF) Choose One Four Tray Module(Trays 3 and 4-available with C8030/C8035):1,040 sheets;520 sheets each;Custom sizes:5.5 x 7.2 to 12 x 18 in./ 140 x 182 min to SRA3(SEF) High Capacity Tandem Tray Module:2,000 sheets;One 867-sheet paper tray and one 1,133-sheet paper tray;Sizes:8.5 x 11 in./A4 Optional High-Capacity Feeder(HCF):2,000 sheets;Size 8.5 x 11 in./A41ong edge feed Envelope Tray(replaces Tray 1):Up to 60 envelopes:410 Commercial,Monarch,DL,CS Paper Output/ Standard Dual Offset Catch Tray(standard when finishers are not attached):250 sheets each;Face up Tray:100 sheets Finishing Optional Integrated Office Finisher(Available with C8030/C803S):500-sheet stacker,50 sheets stapled,single-position stapling Office Finisher LX(Available with C8030/C8035/C8045/C8055):2,000 sheet stacker,50 sheets stapled,2-position stapling,optional hole punch, optional booklet maker(score,saddle stitch 2 to 15 sheets(60 pages)) BR Finisher:3,000-sheet stacker and 500-sheet top tray.50-sheet multiposition stapling and 2/3-hole punching BR Booklet Maker Finisher:1,500-sheet stacker and 500-sheet top tray,50 sheetmultiposition stapling and 2/3-hole punching plus saddle stitch booklet making(2 to 15 sheets,60 pages)and V-folding C-Fold/Z-Fold Unit:Adds Z-folding,Letter Z-folding and Letter C-folding to the BR Finisher and BR Booklet Maker Finisher Convenience Stapler:50-sheet stapling(based on 80 gsm),includes Work Surface _--------..-------._---.u_ _-. _------------ INTUITIVE USER EXPERIENCE Customize and Personalize Site,Function of Workflow Customization with Xerox App Gallery and Xerox"App Studio Print Drivers Job Identification,Bi-directional Status,Job Monitoring,Xerox'Global Print Driver',Xerox"'Mobile Express Driver' Xerox'Embedded Web Server PC or mobile-Status Information,Settings,Device Management,Cloning Remote Console/Preview Remote User Interface Print Features Print from USB,Sample Set,Personal Print,Saved Job,Booklet Creation,Store and Recall Driver Settings,Scaling,Job Monitoring,Application Defaults, Two-sided Printing,Draft blade Scan and Fax Scan to USB/Email/Network(FTP/SMB),Scan File Formats:PDF,PDF/A,XPS,JPG,TIFF;Convenience Features:Scan to Home,Searchable PDF,Single/ Multi-page PDF/XPS/TIFF,Password-protected PDF,Fax Features:Walk-up Fax(one-line or three-line options available,includes LAN Fax,Direct Fax,Fax Forward to Email),Fax dialing,Unified Address Book,Optical Character Recognition(OCR) -__-------_----_---_-------------------_____.___-__.__-_._.__- MOBILE AND CLOUD READY ---------- .-..__----_.__._.._..-.-'---_-__.._-...__----.-.___.__.___--..._..__... Mobile Connectivity Apple'Ar-Print',Google Cloud Print"Ready,Xerox"Print Service Plug-in for Android'",Mopna"Print Service Plug-in for Android,NFC,Wi-Fi Direct Printing Mobile Printing @PrintByXerox,Xerox'Mobile Print,Xerox'Mobile Print Cloud,Xerox"Mobile Link App;Visit www.xerox.com/officernobileapps for available apps. Cloud Connectivity Print from/Scan to Google Drive Microsoft OneDrive",DropBox'",Microsoft Office 365"',Box',Xerox"DocuShore�and more. - -------_.-----.__ -------------- -- ---... - BENCHMARK SECURII"Y Network Security IPsec,HTTPS,SFTP and Encrypted Email,Network Authentication,SNMPv3,SHA-256 Hash Message Authentication,SSL,TITS,Security Certificates, Automatic Self-signed Certificate Device Access Firmware Verification,User Access and Internal Firewall,Port/IP/Domain Filtering,Audit Log,Access Controls,User Permissions,Smart Card Enablement Kit(CAC/PIV/.NET),Xerox'Integrated RFID Card Reader E1.0 Dato Protection Encrypted Hard Disk(AES 256-bit,TIPS 140-2,Validated)and Image Overwrite,McAfee"ePolicy Orchestrator,McAfee Integrity Control,Whitelisting, Job Level Encryption via HTTPS and Drivers Document Security Common Criteria Certification(ISO 15408)(undergoing evaluation),Encrypted Secure Print,FIPS Encrypted Print Drivers ------------- ---- -- -_______._.-......._._.__._..---_ --------..---------- ---- ------------ -...,.. ------------------ ENABLES NEXT GENERATION SERVICES .... _,___.- ...........____. -------------- Print Management Xerox'Print Management and Mobility Suite,Configuration Cloning,Xerox"Standard Accounting Equitrac,Y Soft,PaperCut and more partner solutions Managing Print Xerox°'Device Manager,Xerox"Support Assistance,Auto Meter Read,Managed Print Services Tools Sustainability Cisco EnergyWis&,Print User ID on Margins,Earth Smart Print Settings GATEWAY TO NEW POSSIBILITIES Cloud Services Xerox Easy Translator,Xerox'Healthcare MFP(U.S.only),many additional services available Xerox App Gallery Many apps and cloud services available.Visit www.xerox.com/cippgaltery for a growing selection of apps available for adding functions to the MFP 'Maximum volume capacity expected in any one month.Not expected to be sustained on a regular basis. I'm more detailed SpeClficatiorS, MCILAMO the cethficclhonS. go to www.xerox.com/AltatinkC8000Specs. xerox 02017 Xerox Corporation.All rights reserved.Xerox@,Xerox and Design@,Altaltmk@,ConnectKey@,DocuShare@,Global Print Driver@ and Mobile Express Driver@ are trademarks of Xerox Corporation in the United States and/or other countries.The information in this brochure is subject to change without notice.Updated 5/17 BR21021 AC8BR 01 UA XEROXO ALTALINKO COLOR MULTIFUNCTION P R I N T E R Smart, Secure and Connected C8030/C8035/C8045/C8055/C8070 �ygyg 7 3 f ConneaKey"' o �® xerox f � Xerov Altal-ink C8030!C8035/C801-,5/C8055/C80/0 Color M1.11til'UncHon (Tinter Xerox' AltaLink devices provide new levels of capability and connectivity for mid-size, large workgroups and busy offices. With AltaLink, your extended workforce has instant and secure access to the documents, data and workflows it needs to work faster and more efficiently—from every location and with any device. SMART AND PRODUCTIVE Fewer maintenance hassles,less IT support, ---------- ------.._._.__.. - ._. You've never seen a multifunction printer like high-capacity paper trays and the ability to P XEROX" CONNECY'6CEY" this before.From its tablet-like user interface Print on varying paper sizes add up to increased uptime and greater productivity. TECHNOLOGY—THE NEXUS to its right-out-of-the-box mobile-friendly OF YOUR COMPLETE connectivityoptions,the Xerox`"'Altal-ink Scanning,printing and foxing can be done P PRODUCTIVITY ECOSYSTEM C8000 Series is the color multifunction device simultaneously,allowing for multitasking today's workers have been walling for. during peak periods—and your choice of From Xerox—the company that created the finishing options means you can configure modern workplace—we present the next evolution in workplace productivity.With a Optimized for business processes,and easy to your AltaLink device for any work environment consistent user experience across awide range manage as a standalone device or as part of an and any document type,including booklets, of devices,mobile and cloud connectivityand a entire fleet,it's designed to enable multitasking brochures and pamphlets. growing library of apps to expand functionality, and collaboration.Create customized workflows, you'll work faster,better and smarter. automate complex tasks,print and scan directly BUILT-IN SECURITY Intuitive User Experience to and from the Cloud with services like Box", An entirely new—and yet entirely familiar Microsoft"OneDrive,Google Drive',Dropbox The Altal-ink C8000 Series Color Multifunction way to interact that includes a tablet-like and Microsoft Office 365'.Connect any time, Printer provides the maximum level of security experience with gesture-based touchscreen from anywhere and any device. through our partnership with McAfee, controls and easy customization. proactively addressing risks at the fleet and Mobile and Cloud Ready With the touch of a button,you can go to our individual device level. Instontconnectivityto cloud and mobile devices Xerox App Gallery and download simple,yet right from the user interface,with access to powerful,serverless apps to your Altal-ink Multiple layers of security include data pre-loaded,cloud-hosted services that let color multifunction printer to increase user encryption,disk overwrite and industry you work where,when and how you want. productivity and shorten everyday tasks. certifications.At the user level,Secure Print Benchmark Security holds documents for release until they're Full multi-level protection for both Built-in mobile connectivity,including Near ready to be retrieved at the device. documents and data,ready to guard Field Communication(NEC)Tap-to-Pair, against and eliminate emerging threats optional Wi-Fi Direct',@PrintByXerox, and meet or exceed regulatory compliance. Google Cloud Print",Xerox'Print Service COLOR WHERE IT COUNTS Enables Next Generation Services Plug-in for Android"'and Moprial provides With high resolution output of 1200 x 2400 Work more efficiently and manage the time-saving convenience your workforce dpi,photo quality color images and crisp text resources more effectively.Easy integration wants and needs. will give your documents clarity and impact. of Xerox"Managed Print Services enables You can also upgrade your AltaLink C8000 remote monitoring of service delivery and consumables,plus remote configuration POWERFUL AND SCALABLE Series with the Xerox°EX-c C8000 Print Server For even more time savings. Powered by Fiery°,enabling office users to Your workgroups operate more efficiently and quickly,efficiently and cost effectively print Gateway to New Possibilities effectively with Altal-ink.Manage,monitor Instantly extend your capabilities with and upgrade your entire fleet with our professional-looking documents. access to the Xerox App Gallery,featuring Embedded Web Server,or provide interactive real-world apps designed to optimize digital workflows.Commission our network of training and support right from your desktop partners to design innovative,business- with our remote user interface. specific solutions. Find out more about how you'll work smarter at www.conriectkey.corn. FINISHING APPLICATIONS W �� y 1 Single-Pass Duplex Automatic Document Feeder 10 BR Booklet Maker Finisher(optional)provides , (DADF)saves time by simultaneously scanning both advanced finishing the capability to create 60-page sides of two-sided documents at up to 139 saddle-stitched booklets(2 to 15 sheets). impressions per minute. 11 C-Fold/Z-Fold Unit(optional)adds three folds- 2 Convenience Stapler(optional)staples up to C-fold,Z-fold and Z-half-fold to the BR Finisher 50 sheets of 20 Ib/80 gsm media. or BR Booklet Maker Finisher. 3 Bypass Tray handles up to'100 sheets of 20 Ib/80 12 Offset Catch Tray(OCT)(standard on all gsm,also feeds up to 110 lb Cover/300 gsm media. configurations and included with all finishers). 4 Two 520-sheet adjustable trays(standard with 13 Integrated Office Finisher(optional with all configurations).Tray 1 handles media sizes up C8030/C803S)provides 500-sheet stacking to 11.7 x 17 in./A3 and Tray 2 handles media sizes and 50-sheet,single-position stapling. t up to 12 x 18 in./SRA3. 14 Office Finisher LX(optional with C8030/C8035/ 5 Envelope Kit(optional—replaces Tray 1)provides C8045/C8055)gives you advanced finishing trouble-Free feeding of up to 60 envelopes. functions at a great value,and offers optional crease/score and saddle-stitch booklet making INTRODUCING MOBILE 6 High-Capacity Tandem Tray Module(optional) capable of 60-page booklets(2 to 15 sheets). DEVICE-LIKE TOU CH S C R E E N brings the total paper capacity up to 3,140 sheets. 15 Xerox°Integrated RFID Card Reader E1.0 SUPERIORITY 7 Four Tray Module(optional with C8030/C8035) (optional)adds card based authentication with P Meet our all-new,10.'I-inch color touchscreen holds a total of 2,180 sheets. support for over 90 access cards. —the user interface that sets a higher standard for customization,ease of use 8 High-Capacity Feeder(optional)holds 2,000 sheets 16 Near Field Communication(NFC)Tap-to-Pair of letter/A4 paper,increasing the maximum paper and versatility. allows users to tap their mobile device to the capacity to 5,140 sheets. Alta Link C8000 user panel and instant) connect P Y By presenting a familiar"mobile" with the MFP. experience—with support for gestural input 9 Business Ready(BR)Finisher(optional)glues P PP 9 P you advanced finishing functions at a great value. and tosk-focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. A highly intuitive layout guides you through every task from start to finish,with a natural hierarchy placing critical functions ® near the top of the screen and commonly _ used options front and center.Don't like where a function or app is located? -- �-�- Customize the layout to make it yours. This unmatched balance of hardware V technology and software smarts helps everyone who interacts with the Altal-inkc C8000 Series get more work done,faster.Try our new UI at www.xerox.com/AltaLinkUI. Xerox,;, /�ital_�r k'`` Cf3CJ30�C�3035/C �3C)z 5/C: Of�'�/C_: 010 Cori,ectKey ® oe Color Multifunction Printer DEVICE SPECIFICATIONS AltaLink C8030 AltaLink C8035 AltaLink C8045 AltoLink C8055 AttaLink C8070 -- --- - - --- ------------__ - - ----- ------------------- - - _- --- ---`-.. Speed(Color/Black-and-white) Up to 30/30 ppin Up to 35/35 ppm Up to 4S/45 ppm Up to SO/SS ppm Up to 70170 ppm Monthly Duty Cycle' Up to 90,000 pages Up to 110,000 pages Up to 200,000 pages Up to 300,000 pages Up to 300,000 pages Hard Drive/Processor/Memory Minimurn 2SO GB HDD/Intels Atom"Quad Core 1.91 GHz/2 MB Cache/8 GB system memory Connectivity 10/100/1000Bose-T Ethernet,High-Speed USB 2.0 direct print,Wi-Fi Direct'with optional Xerox''USB Wireless Adapter,NFC Tap-to-Pair Optional Controller Xerox'EX-c C8000 Print Server Powered by Fiery' Copy and Print Resolution Copy:Up to 600 x 600 dpi:Print:Up to 1200 x 2400 dpi First-copy-out Time(as fast as) 8.1 seconds color/6.7 seconds black-and-white 7.8 seconds color/6.4 7.2 seconds color/5.7 5.2 seconds color/4.9 (from platen/warmed-up state) seconds black-and white- seconds black-and-white seconds black-and-white First-print-out Time(as fast as) 6.5 seconds color/S.3 6.4 seconds color/5.2 6.5 seconds color/5.3 6.0 seconds color/4.7 4.7 seconds color/4.0 seconds black-and-white seconds black-and-white seconds black-and-white seconds black-and-white seconds black-and-white Page Description Languages Adobe'PostScript'3"',Adobe PDF version 1.7,PCL°5c/PCL 6,Optional XML Paper Specification(XPS) Paper Input Standard Single-Pass Duplex Automatic Document Feeder:130 sheets;Speed:up to 139 ipm(duplex):Sizes:3.4 x 4.9 in.to 11.7 x 17 in./85 x 125 tom to 297 x 432 mrn Bypass Tray:100 sheets:Custom sizes:3.5 x 3.9 to 12.6 x 19 in./89 x 98 into to 320 x 483 min(SEF) Tray 1:520 sheets:Custom sizes:S.S x 7.2 in.to 11.7 x 17 in./140 x 182 tom to 297 x 432 mm(SEF) Tray 2:S20 sheets;Custom sizes:5.5 x 7.2 in.to 12 x 18 in./140 x 182 torn to SRA3(SEF) Choose One Four Tray Module(Trays 3 and 4-available with C8030/C8035):1,040 sheets;520 sheets each;Custom sizes:5.5 x 7.2 to 12 x 18 in./ 140 x 182 torn to SRA3(SEF) High Capacity Tandem Tray Module:2,000 sheets:One 867-sheet paper tray and one 1,133-sheet paper tray;Sizes:8.5 x 11 in./A4 Optional High-Capacity Feeder(HCF):2,000 sheets:Size 8.5 x 11 in./A4 long edge feed Envelope Tray(replaces Tray 1):Up to 60 envelopes:#10 Commercial,Monarch,DL,C5 Paper Output/ Standard Dual Offset Catch Tray(standard when finishers are not attached):250 sheets each;Face Lip Tray:100 sheets Finishing Optional Integrated Office Finisher(Available with C8030/C8035):500-sheet.stacker,50 sheets stapled,single-position stapling Office Finisher LX(Available with C8030/C8035/0045/C8055):2.000-sheet stacker,50 sheets stapled,2-position stapling,optional hole punch, optional booklet maker(score,saddle stitch 2 to 15 sheets(60 pages)) BR Finisher:3,000-sheet stacker and 500-sheet top tray,50-sheet multiposition stapling and 2/3-hole punching BR Booklet Maker Finisher:1,500-sheet stocker and SOO-sheet top tray,SO-sheet multiposition stapling and 2/3-hole punching plus saddle-stitch booklet making(2 to 15 sheets,60 pages)and V-folding C-Fold/Z-Fold Unit:Adds Z-folding,Letter Z-folding and Letter C-folding to the BR Finisher and BR Booklet Maker Finisher Convenience Stapler:50-sheet stapling(based on 80 gsm),includes Work Surface __...__..�....__------... ._..-------------------.____.__- _____..._....___.._............ INTUITIVE USER EXPERIENCE _-. ._._...-..., ,_ ..--. ---------_-----.__. .. __...---_-_ ._.--------.------_._____.-__.-.-_-_..-___-.__. ..._._._.,........ Customize and Personalize Site Function or Workflow Customization with Xerox App Gallery and Xerox App Studio Print Drivers Job Identification,Bidirectional Status,Job Monitoring,Xerox'Global Print Driver',Xerox'Mobile Express Driver' Xerox"Embedded Web Server PC or mobile-Status Information,Settings,Device Management,Cloning Remote Console/Preview Remote User Interface Print Features Print from USB,Sample Set,Personal Print,Saved Job,Booklet Creation,Store and Recall Driver Settings,Scaling,Job Monitoring,Application Defaults, Two-sided Printing,Draft Mode Scan and Fax Scan to USB/Emait/Network(FTP/SMB),Scan File Formats:PDF,PDF/A,XPS,JPG,TIFF;Convenience Features:Scan to Home,Searchable PDF,Single/ Multi-page PDF/XPS/TIFF,Password-protected PDF:Fax Features:Walk-up Fax(one-line or three line options available,includes LAN Fax,Direct Fax,Fax Forward to Email),Fax dialing.Unified Address Book,Optical Character Recognition(OCR) - -------` .._.............. _.......-_---._._.,__.....-.....------ _-- -------- ------`-- --- - ------ -- - ...---- - MOBILE AND CLOUD READY .-------------------------_.-.__._._-__.-.__-___----.-.____.___._,._...._.-____._.___.. Mobile Connectivity Apple'AirPrint',Google Cloud Print"Ready,Xerox'Print Service Plug-in for Android'",Mopria'Print Service Plug-in for Android,NFC,WLFi Direct Printing Mobile Printing @PrintByXerox,Xerox'Mobile Print,Xerox'Mobile Print Cloud,Xerox`'Mobile Link App;Visit www.xerox.com/officemobiteapps For available apps. Cloud Connectivity Print from/Scan to Google Drive"',Microsoft"'OneDrive'-,DropBox",Microsoft Office 365",Box',Xerox'DocuShare"and more. BENCHMARK SECURITY Network Security [Psec,HTTPS,SFTP and Encrypted Email,Network Authentication,SNMPv3,SHA-256 Hash Message Authentication,SSL,TLS,Security Certificates, Automatic Self signedCertificate Device Access Firmware Verification,User Access and Internal Fuewall,Port/IP/Domain Filtering,Audit Log,Access Controls,User Permissions,Smart Card Enablement Kit(CAC/PIV/.NET),Xerox'Integrated RFID Card Reader E1.0 Data Protection Encrypted Hard Disk(AES 256-bit,LIPS 140-2,Validated)and Image Overwrite,McAfee'ePolicy Orchestrator',McAfee Integrity Control,Whitelisting, Job Level Encryption via HTTPS and Drivers Document Security Common Criteria Certification(ISO 15408)(undergoing evaluation),Encrypted Secure Print,FIPS Encrypted Print Drivers ENABLES NEXF GENERATION SERVICES Print Management Xerox`"Print Management and Mobility Suite,Configuration Cloning,Xerox'Standard Accounting,Equitrac,Y Soft,PoperCut and more partner solutions Managing Print Xerox"Device Manager,Xerox'Support Assistance,Auto Meter Read,Managed Print Services Tools Sustainability Cisco EnergyWis&,Print User ID on Margins,Earth Smart Print Settings GATEWAY TO NEW POSSIBILITIES - -.._.--- - ---_ _ ......-.._______._._______.__....___..__.-.r_____.___.._._____...._.-,.___._.__._._--_..�__._._.__-__. Cloud Services Xerox'Easy Translator,Xerox'Healthcare MIT(U.S.only),many additional services available Xerox App Gallery Many apps and cloud services available.Visit www.xerox.com/cippgciltery fora growing selection of apps available for adding functions to the MFP. 'Maximum volume capacity expected in any one month,Not expected to be sustained on a regular basis. Fol rnore detailed specifica(ions, mcILICh-IJ the latest ccrtIFI(CtL Of) go to www.xerox.com/AltalinkC8000Specs. Xerox ` 02017 Xerox Corporation.All rights reserved,XeroxO,Xerox and DesignO,Altalink0,ConnectKeyO,DocuShareO,Global Print Driver0 and Mobile Express DriverOO are trademarks of Xerox Corporation in the United States and/or other countries.The information in this brochure is subject to change without notice.Updated 5/17 BR21021 AC86R-011IA i w + An w MRC Response: Since all companies have different goals and concerns,no two MRC implementation plans are exactly alike. We start with a documented,measurable,results driven framework for implementation,which will be customized specifically for The City of Vernon based on your unique situation. Key milestones are outlined as follows; (dates are subject to the requirements of the City of Vernon.) Task to be accomplished 1 1 nw1 a • p Bid Response Janet Conklin Contract Award Schedule meeting with THE CITY OF VERNON to clarify implementation TBD requirements MRC team Develop communications plan for Janet Conklin Finalize configuration,walk through of locations Identify Principal Department Focal points Janet Conklin Ensure proper electrical requirements are in place MRC Team Ensure proper Ethernet connections for each device MRC Team Internal Xerox Team Meeting to assign Responsibilities Review&publish initial timeline&installation game-plan Janet Conklin EInstallation Identify Serial Numbers Equipment MRC Team 1 Plan&Design.Match Serial numbers to different locations MRC Team Identify Temporary Holding area for removal Equipment MRC Team TBD 1 Tag all Existing Desktop Equipment with Serial number/Asset# MRC Team TBD jConfirm list of all machines tagged for removal with Agency Janet Conklin TBD Provide access to loading dock required for Installation Team Janet Conklin TBD Network Assurance Document Completed MRC Team TBD Final Space,Network Drop&Electrical Check-off MRC Team TBD Develop and review"Who to call"list during installation Janet Conklin TBD Installation/enablement of equipment MRC Team TBD Pre loading of Xerox CentreWare Network Drivers MRC Team TBD Physical inspection&pre-configuration of equipment at MRC Warehouse in San TBD Diego MRC Team Staggered Install-MRC equipment PHASE 1 MRC Team TBD Staggered Install—MRC equipment PHASE 2 MRC Team TBD Task . be accomplished Staggered Install—MRC equipment PHASE 3 MRC Team TBD Staggered Install—MRC equipment PHASE 4 MRC Team TBD Enable Email Scanning MRC Team TBD Develop Device tracking system MRC Team TBD Review Agency Policies TBD Internal Team Meeting with District team Janet Conklin TBD Establish Quarterly Review Process Katie Fleck TBD Remove existing equipment(if required) MRC Team TBD Training Identify and clarify training per Dep.t Identified MRC Team TBD Identify special training requirements MRC Team TBD Publish Training Schedule Times&Locations MRC Team TBD Training implementation and on training implementation MRC Team TBD Reminder Flyer to each Dept.regarding "lunch and learn"on-site training TBD sessions MRC Team Schedule classroom sessions,if required MRC Team TBD Provide end-user product CDROM/Training Manual MRC Team TBD Schedule additional on-site,"walk-up"training as needed MRC Team TBD Service : Supplies Place Initial MRC supply order MRC Team TBD Order back-up Smart Kits for new MFDs MRC Team TBD Establish storage location for parts/supplies MRC Team TBD z Monitoring software loaded and active MRC Team TBD s i 3 l 2017 Document Imaging 20[7 Software Line of the Year BLI BUYERS LAB xe J r Xerox Corp. has been honored with the prestigious 2017 Software Line of the Year daward from the analysts at Buyers Lab (BLI) thanks to its... Wide range of office, enterprise and —� production-print document imaging solutions l Excellent portfolio of Xerox- Y L3 ! ' developed software offerings �jc , Nt M Unmatched breadth of ISV partner applications available to customers through Xerox Strong showing of all offerings tested 4 ® r!] 2by BLI in key areas such as features and productivity, ease of use and value Xerox App Gallery ` _. r............ In the document imaging business today, manufacturers and their reseller partners need a complete and compelling solutions portfolio to augment their hardware offerings in order to address customers' document-cen- tric pain points and solve business challenges. After careful evaluation of the in-house developed and third-party partner software offered by Xerox—including lab-based testing of its latest products—the analysts at Buyers Lab LLC (BLI) have recognized Xerox as the recipient of BLI's 2017 Document Imaging Software Line of the Year award. Given once a year, this award recognizes the document imaging OEM that offers the strongest solutions portfolio across the range of software categories BLI covers on its bliQ subscription service. "Winning BLI's Document Imaging Software Line of the Year award is I an impressive achievement, and Xerox has accomplished the feat four years running," noted Jamie Bsales, Director, Office Workflow Solutions I 1 j C��2016 Buyers Laboratory LLC.Reproduced with permission.For reprints,contact info@buyerslab.com. - of - Year Analysis, at BLI. "According to our analysis, Xerox offers an unmatched portfolio of both first-party and third-party software solutions. And in addition to being ranked best overall, Xerox also had the best showing in several key software categories, including print management and mobile printing applications." Exceptional Portfolio Xerox has not only among the widest Xerox"'oocushare p a array of office, enterprise and production a software in its arsenal, it also offers an impressive number of award-winning solutions... vcrsanntcanecuen r ya,ues • Xerox DocuShare 7: Outstanding Document Management Solution, m o„ Winter 2017 My Grout'. Wa;kc,races • 2016 Xerox ConnectKey Technology Site Home with Xerox App Gallery: Outstanding Achievement in Innovation, Summer 2016 cnfplaree Fonns nil�n ,. •' • Xerox Easy Translator Service: Out- standing Achievement in Innovation, Docushare's "My Docushare°° view Summer 2016 • XMediusFAX Cloud for Xerox Con- f nectKey: Outstanding MFP Fax Solution, aXerox Easy Translator Service Winter 2016 Heworder MyQed s '.Account Balance:951 Poges Please select your languago • Xerox App Studio: Outstanding Language Settings Send v n[maA Achievement in Innovation, Winter 2015 ..11" ",�etse;"e, -1-M Pdnt i • Xerox Mobile Print Solution: Outstand- 1;JedSi ae 5e°°ni Sc nag 3 i ing Enterprise Mobile Print Solution, atwarigin�15,.e AiJo[etee: Winter 2015 • Xerox Mobile Print Cloud: Outstanding Small Business Mobile Print Solution, Winter 2015 Xerox Easy Translator Service MFP user interface BuyersLab.eom CO 2016 Buyers Laboratory LLC.Reproduced with permission. 2017 Line of - Year Xerox earned points for several of its own class-leading software offerings, includ- ing the Xerox App Gallery for downloading time-saving "apps" and workflow shortcuts to Xerox MFPs with compatible ConnectKey technology, the unique Xerox Easy Translator Service for generating translation of hardcopy documents right at compatible MFPs, the Xerox FreeFlow family of production-print solu- tions, and the Xerox DocuShare line of document management products. Further solidifying the company's standing in BLI's analysis were the myriad best-of- breed partner applications Xerox sells, such as Nuance Communications Equit- rac print management offerings and AutoStore and eCopy ShareScan document capture/processing routing products, Print Audit's accounting and fleet manage- ment tools, XMediusFAX Cloud MFP fax suite and a host of others. i "The ConnectKey ecosystem 3i i , allows Xerox, our channel partners, and inde- pendent software vendors to provide Solutions i and Apps that deliver new productivity tools and innovative capabilities that were previously out , € of reach for multifunction printers, said Rui Fer- reira, Director/General Manager of Global Office i I Solutions of the Office and Solutions Business [ Group at Xerox. "Receiving the prestigious BLI 'Solution Line of the Year' reflects Xerox commit- ment to drive enable the highest level of produc- tivity for our customers and channel partners." Rui Ferreira Director/General Manager, Global Office Solutions, Xerox Office and Solutions Business Group i BuyersLab.eom (6)2016 Buyers Laboratory LLC.Reproduced with permission. About BLI's Line of the Year Awards Once a year in conjunction with its Winter Pick awards, BLI gives special rec- ognition to the OEMs whose product lines stand above the rest in the various document imaging arenas BLI's experts cover on the company's bliQ subscrip- tion service: MFPs, Printers, Scanners and Software. To determine the Software Line of the Year award recipient, BLI's experienced staff of analysts considers the imaging software each leading printer and MFP OEM officially sells and supports via its direct and independent sales channels. The OEM's own products, as well as products from partner ISVs (independent software vendors), are taken into account and the portfolio is judged on both the breadth and depth of the products offered. For the breadth of the portfolio, BLI's team considers how complete each vendor's line is across the most important classes of document imaging software including document management, docu- ment capture and workflow, cost accounting and recovery, print management, and more. Another consideration is the variety of offerings in each of those cat- egories to suit the needs of different size organizations, from small businesses to global enterprises. Judgment on the quality of the solutions is based on BLI's lab evaluations, which take into account a solution's feature set, value, ease of use and other attributes. Buyers Laboratory LLC • North America • Europe Asia Gerry Stoia, CEO U.S.ANALYSTS Robert Watts, LABORATORY j D Research Editor,Software Evaluation Deanna Flanick, CRO George Mikolay, Pete Emory,Director of U.S. robert.Wattsc.buyersiab,com Brian O'Connor, CFO Senior Product Editor,A3 MFPs Research and Lab Services george.mikolay!isbuyerslab.com Randy Dazo,Group Director, EUROPEAN ANALYSTS David Sweetnam, Director Office Document Technology Lisa Reider, of EMEA Research and Lab Senior Product Editor, Dr.Simon Plumtree, Services randy.dazaninfotrends.com Senior Editor Scanners and Environmental Jamie Bsales, Director, lisa.reider0,buyerslab.com simon.plumtree(;,buyerslab.com COMMERCIAL Office Workflow Gerry O'Rourke, Software Analysis Kaitlin Shaw, Priya Gohil, Software Analysis rslab.com Editor,Printers/A4 MFPs Senior Editor Director,BLI International jamie.bskaitlin.shaw(,9buyerslab.com priya.gohilC�=buyerslab.com Mike Fergus, Marlene Orr,Director, Vice President of Marketing � Office Equipment Lee Davis, Andrew Unsworth, Research Editor,Software Evaluation Associate Editor Product Anaysis , andrew.unsworth«.bu erslab.com T.R.Patrick rnarlene.orr's?bu erslab.com lee.davis<<buyerslab.com Y 3 Y Art Director BuyersLab.eom 10 2016 Buyers Laboratory LLC.Reproduced with permission. m ® O "0co m ' _ E O Ncn y N rn� -a O O N L s 1 > m fn > O X L C d a /S C L d p O u Ln O LL '� 'aA?9 N x V/ V L ti _ o p �. o D o ; L L2 N U AW O (ll O O a satillIgedeo 0 'O i U O ....... �_ U Q O C cn U U U CV Co a rn v C:cu .� 1 L o O O C d O N (ll U :3 p O U , i 1 C � uo Q U) IL N O cn 1 � -o L >%LL U lV c O O O a) c � O O 13) cu MEN,• ��j: �� aIS O a � • Cl) U • Rf _U O "= b U L U N cf) O O N � c� 1 _ ® ® ® ca ID N .cn a o c 4-0 CY _ (D � �-oa > o Q s o 1 V 0 > U .Q E a Q-p cts co .0 c� C U Cn U -0 G = ® Q p C3 O O O N ++ O U) • C 7 — �r C: U ._ N M O V O +. 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'> _ O U O O O .Q N O co • L = L O O N U C L X 1 C J3X Ol i_I 19zJ C') c Q C� co -a X EXHIBIT C SCHEDULE I i II Page 19 of 21 MRC PRICING SUMMARY BASED ON VOLUMES Exhibit B.1: Manage Existing Feet of Desktop Printers Volume Price Total Printer B&W 50000 $0.0099 $495.00 Printer Color 40000 $0.069 $2,760.00 Total Monthly Cost with Volume $3,255.00 Total Monthly Cost with Volume $39,060.00 Exhibit B.2: Replace Existing Fleet of Printers and Then Manage New Printers Volume Price Total Printers Leasing Cost $999.00 Printer B&W 50000 $0.0099 $495.00 Printer Color 40000 $0.069 $2,760.00 FT otal Monthly Costs $4,25400 otal Annual Costs $51,04800 Exhibit B.3: Replace Existing Copiers and Manage Plus Manage Existing Fleet of Printers 45 PPM Option 1: Xerox C8045 4 Volume Price Total I Copiers Leasing Cost $2,304.00 Copier B&W 50000 $0.0055 $275.00 I Copier Color 40000 $0.0550 $2,200.00 S Printer B&W 50000 $0.0099 $495.00 s Printer Color 40000 $0.0690 $2,760.00 Total Monthly Costs $8,034.00` Total Annual Costs $96,40800 I t Exhibit B.3: Replace Existing Copiers Plus Manage Existing Fleet of Printers 55 PPM Option 2: Xerox C8055 Volume Price Total Copiers Leasing Cost $2,940.00 Copier B&W 50000 $0.0055 $275.00 Copier Color 40000 $0.0550 $2,200.00 Printer B&W 50000 $0.0099 $495.00 Printer Color 40000 $0.0690 $2,760.00 Total Monthly Costs $8,670.00 Total Annual Costs $104,040.00 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. i s I I I Page 20 of 21 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. I I i i I Page 21 of 21 RECEIVED RECEIVED ~4 i i SEP 14 2017 SEP 11 2017 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION CITY ATTORNEYS OFFICE cf(v( DATE: September 19,2017 TO: Honorable Mayor and City Council FROM: Hema Patel, City Attorney Hrpw RE: A Resolution approving the general form of a Three Party City-Developer- Consultant Professional Services Agreement pursuant to Article IV of Chapter 2, Section 2.17.34 of the Vernon Municipal Code. Recommendation A. Find that approval of the forms of contract and of related documents in this staff report is exempt from California Environmental Quality Act ("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached Resolution approving the general form of a Three Party City- Developer-Consultant Professional Services Agreement pursuant to Article IV of Chapter 2, Section 2.17.34 of the Vernon Municipal Code. Background Pursuant to Article IV of Chapter 2, Section 2.17.34,the City Council shall approve,by resolution, among other things,general forms of agreements to be used by the City to do business with outside third parties. Such form agreements provide consistency,predictability,and efficiency to the business community and ensure the City's continued commitment to an open and transparent procurement process. The proposed form agreement here—a Three Party City-Developer-Consultant Professional Services Agreement—will serve to expedite the processing of certain multi-party arrangements where, specifically,a Consultant performs services for the direct benefit of the City and for the indirect benefit of a Developer,the City retains authority and discretion to evaluate the Consultant's work,and the Developer pays for the Consultant's services by depositing funds with the City for the City to make payment to the Consultant. Fiscal Impact There is no direct fiscal impact as a result of adopting the general form document. Standardizing documents and processes will sustain efficiencies and provide consistency and predictability that work to the financial benefit of Vernon and its business constituents over time. Attachment(s) 1. Proposed Resolution - 2 - RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING THE GENERAL FORM OF A THREE PARTY CITY-DEVELOPER-CONSULTANT PROFESSIONAL SERVICES AGREEMENT PURSUANT TO ARTICLE IV OF CHAPTER 2, SECTION 2 . 17 . 34 OF THE VERNON MUNICIPAL CODE WHEREAS, the City of Vernon (the "City" ) , is a municipal corporation and a chartered city of the State of California organized and existing under its Charter and the Constitution of the State of California; and WHEREAS, ensuring the continuance of an open and transparent purchasing and contracting process serves the interests of all of Vernon' s stakeholders and constituencies, including its individual, corporate and business residents, as well as labor organizations and workers within Vernon, all of whom deserve the highest quality of municipal services; and WHEREAS, on December 18, 2012, the City Council of the City of Vernon adopted Ordinance No. 1200 , as amended by Ordinance No. 1221 on May 20, 2014, amending Article IV of Chapter 2, Sections 2 . 17 through 2 . 31, to make necessary changes to the City' s purchasing system in order to create the foundation for an open and transparent, competitive bidding and purchasing process; and WHEREAS, Article IV of Chapter 2, Section 2 . 17 . 34 provides that the City Council shall approve, by Resolution, the general forms of agreements, purchase order/contract, terms and conditions for goods and services, notice inviting bids and request for proposals for use in City purchasing; and WHEREAS, on June 20, 2017, the City Council of the City of Vernon adopted Resolution No. 2017-31, approving general form documents, as well as the addition of several new forms, in order to update changes in current law or procedure and for use in City contracting; and WHEREAS, by memorandum dated September 19, 2017, the City Attorney has recommended the approval of the general form of a Three Party City-Developer-Consultant Professional Services Agreement, in order to expedite the processing of such multi-party arrangements where, specifically, the Consultant performs services for the direct benefit of the City and for the indirect benefit of the Developer, the City retains authority and discretion to evaluate the Consultant' s work, and Developer pays for the Consultant' s services by depositing funds with the City for the City to make payment to the Consultant; and WHEREAS, the City Council of the City of Vernon desires to approve the general form of a Three Party City-Developer-Consultant Professional Services Agreement . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1 : The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA) , because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378 . SECTION 3 : The City Council of the City of Vernon hereby approves and adopts the general form of a Three Party City-Developer- Consultant Professional Services Agreement for use by the City as - 2 - attached hereto as Exhibit A. SECTION 4 : The City Council of the City of Vernon hereby authorizes and empowers the City Attorney to make whatever administrative and non-material changes to the approved documents, as are necessary from time-to-time in order to carry out the intent of this Resolution. SECTION 5 : All resolutions or parts of resolutions, not consistent with or in conflict with this resolution are hereby repealed. SECTION 6 : The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 19th day of September, 2017 . Name : Title : Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: r Brim , Seni Deputy City Attorney - 3 - STATE OF CALIFORNIA } } ss COUNTY OF LOS ANGELES } I, _ City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, September 19, 2017, and thereafter was duly signed by the Mayor or Mayor Pro-Tern of the City of Vernon. Executed this day of September, 2017 , at Vernon, California. City Clerk / Deputy City Clerk (SEAL) 4 - EXHIBIT A THREE-PARTY CITY-DEVELOPER-CONSULTANT PROFESSIONAL SERVICES AGREEMENT This Three-Party City-Developer-Consultant Professional Services Agreement(the "Agreement") is entered into, as of[EFFECTIVE DATE] (the"Effective Date"), by and among the City of Vernon, a California charter City and California municipal corporation(the"city"), [DEVELOPER], a [STATE AND ENTITY TYPE] ("Developer"and together with the City and Consultant, the "Parties"), and [CONSULTANT], a [STATE AND ENTITY TYPE] ("Consultant"). RECITALS A. The City has received a proposal from Developer for development of[DESCRIPTION OF PROPOSED DEVELOPMENT], which requires issuance of[DESCRIPTION OF PERMITS AND APPROVALS] by the City(the `Project"). B. The City has determined that an environmental review is required prior to issuance of the Conditional Use Permit, under the California Environmental Quality Act(Cal. Pub. Res. Code §§ 21000-21189) ("CEQA")and the State CEQA Guidelines (14 C.C.R. §§ 15000 et seq.) ("Guidelines"). C. Developer has agreed to pay for the preparation, review and processing of any necessary environmental review documents and entitlements for the Project, as set forth herein. D. The City is authorized to execute this Agreement with Consultant if the total costs of the services performed pursuant to the Agreement are paid by Developer. E. The City desires to contract with Consultant for the preparation, review and processing of any necessary environmental review documents and entitlements, as described in the Consultant's proposal attached hereto as Exhibit A and incorporated herein by reference (the "Proposal"), and the Developer desires to join in this Agreement to agree to pay Consultant and City for such services. F. The parties to this Agreement understand that this Agreement does not commit City to approve the Project, and City retains full authority and discretion to review and approve, conditionally approve or deny the Project. NOW, THEREFORE, in consideration of the above recitals and of the mutual covenants hereinafter contained and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Performance of Services. Consultant agrees to perform professional services and provide deliverables to the City and Developer with respect to the Project, in accordance with the terms and conditions of this Agreement (collectively, the "Services"). 2. Standard of Performance. Consultant represents and warrants that each staff person to be assigned to perform the Services is fully qualified to conduct the work required hereunder. Consultant shall be responsible, to the level of competency presently maintained by other practicing professionals performing the same type of work in the State of California, for the Agreement between [CONSULTANT], the City of Vernon and [DEVELOPER] Page 2 of 9 professional and technical soundness, accuracy and adequacy of all work and materials furnished under this Agreement. 3. Scope of Services and Deliverables. The Scope of Services to be undertaken by Consultant and the deliverables to be provided to the City and Developer are set forth in the Scope of Work in the Proposal attached hereto as Exhibit A and incorporated herein by reference (the "Scope of Services"). 4. Changes. The Parties may at any time, by written agreement, change the Scope of Services to be provided by Consultant hereunder. Consultant, however, shall not commence implementation of such changes unless and until they are first approved by the City and Developer in writing. The City and Developer shall have no obligation to pay Consultant for any work not previously approved by the City and Developer in writing. Scheduled work may, however, be delayed by time needed to obtain written authorization of any change. 5. Time of Performance. Consultant agrees that it shall regularly and diligently perform the Services in the time and sequence specified in Exhibit A, unless otherwise terminated or extended consistent with the provisions of this Agreement(the "Term"). The City and Developer warrant their understanding that the Services that Consultant is to undertake are in part dependent on information, decisions and activities by others, including the City and Developer, which Consultant does not and cannot control, and that to the extent that delays occur due to such circumstances beyond Consultant's control, the time of performance cited in Exhibit A may be extended for a reasonable period of time not to exceed the length of the delay, unless agreed to by all Parties in writing. After consultation with Developer,the Term may be extended by letter in the reasonable discretion of City's Public Works Director or his/her designee, or by formal amendment to this Agreement executed by the Parties. 6. Compensation and Developer's Financial Obligation. For all labor, materials and services provided by Consultant, including all expenses, based on the fee schedule set forth in the Scope of Services, Consultant shall receive a total contract compensation not to exceed the amount set forth in Exhibit A, unless subsequently modified and approved by the City and Developer in writing(the "Nat-To-Exceed Fee"). Developer shall pay all costs for Consultant's performance of the work set forth in Exhibit A. Within five (5)calendar days of the effective date of this Agreement, Developer shall submit the Not-To-Exceed Fee, PLUS an additional payment in the amount of[INSERT AMOUNT] dollars (S[INSERT AMOUNT]) for the City's contract administrative costs in undertaking the environmental review and permit issuance process (the "Minimum Administrative Oversight Fee") or 25% of Consultant's total cost if Consultant exceeds the Not-To-Exceed Fee ("Exceeded Administrative Oversight Fee"). Consultant's right to compensation shall not be dependent upon the City's approval or disapproval of the Project, or upon the result of any City action relating to Developer. City, however, shall have no obligation to pay Consultant to the extent City has not received from Developer the full contract price of the Not-To-Exceed Fee and the Minimum Administrative Oversight Fee (together, the"Contract Price"). In the event the Consultant's total fee exceeds the Not-To-Exceed Fee ("Exceeded Fee"), Developer shall pay to City the difference between the Not-To-Exceed Fee and the Exceeded Fee, PLUS the difference between the Minimum Administrative Oversight Fee and the Exceeded Administrative Oversight Fee. Agreement between[CONSULTANT], the City of Vernon and [DEVELOPER] Page 3 of 9 7. Method and Time of Payment. 7.1. Developer shall pay to City, within five (5)days of the Effective Date of this Agreement, the Not-To-Exceed Fee. Developer acknowledges that City will not authorize Consultant to proceed under this Agreement under Developer has paid City the Not-To-Exceed Fee. 7.2. Consultant shall submit monthly invoices for all labor, materials and services including out-of-pocket expenses and reimbursables to City, with a copy to the Developer. The invoices shall contain a reasonably detailed statement of each task performed,the number of hours expended on each task,the professional who performed the task, his or her hourly rate, and the cost of materials.. 7.3. Prior to paying Consultant on account of any invoice, City shall deliver to Developer a copy of each invoice for its review. Developer may object to the payment of all or a portion of any invoice by written notice to City's Public Works Director delivered within ten (10)calendar days of the subject invoice transmittal date to Developer. The Public Works Director shall, at his or her sole discretion determine if such objection is warranted or not and give notice to Developer of his or her decision. Those invoices or portions thereof to which Developer has not objected within ten(10) days after delivery of the subject invoice shall be deemed approved by Developer and may be paid by the City, subject to section 7.5 below. 7.4. City may independent from Developer dispute any part of an invoice sent by Consultant by providing written notice of such dispute within ten (10)calendar days of the subject invoice transmittal date. Should the Developer or City itself dispute any part of an invoice sent by Consultant, the basis of such dispute shall be delivered to Consultant in writing within fifteen (15) calendar days of the subject invoice transmittal date. If a notice of dispute is received by Consultant from the City, Consultant reserves the right to reasonably modify the time of performance as set forth in the Scope of Services pending resolution of the dispute. 7.5. City shall pay Consultant for the services rendered, including any direct costs incurred, subject to any amounts disputed in good faith as described above, within thirty(30) days after approval by the City, provided the Parties to this Agreement understand and agree City shall have no obligation to pay Consultant unless City has received from Developer sufficient funds to make any payment to Consultant, including but not limited to the Not- To-Exceed Fee. 8. Additional Financial Obligations by Developer. 8.1. In the event that the City determines that CEQA requires additional environmental analysis or document preparation not covered in the Services to be provided by Consultant, including but not limited to preparation of a Mitigated Negative Declaration or an Environmental impact Report, and upon approval by the City and Developer of an amendment to the Scope of Services, then Developer shall transmit additional monies to the City for payment of these additional services and additional City administrative costs, within ten (10)calendar days of any such amendment to the Scope of Services. In addition to the above, Developer shall pay, within ten (10) calendar days of the request, any additional amounts required to compensate the City for its administrative costs Agreement between [CONSULTANT], the City of Vernon and [DEVELOPER] Page 4 of 9 related to the Project, as such additional amounts are agreed to by the City and Developer. 8.2. If at any time,the review process for the Project is terminated, or if the review process is completed, any unencumbered funds previously deposited by Developer shall remain in the possession of the City and, within thirty(30) days after the City's final payment to Consultant, the City shall refund all such remaining unencumbered funds to Developer. 9. Ownership of Report. Without prior written approval from the City and Developer, unless required by law or order of a court of competent jurisdiction, Consultant shall not provide, or disclose any of the contents of the report, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services to any person other than the City and Developer. All such reports, data, and exhibits shall be the separate property of each of the City and Developer, and the original shall be delivered to the City and Developer upon demand and without additional cost or expense to the City or Developer. Consultant shall have the right to retain copies of all of its work upon completion of the Services, subject to the non-disclosure requirement provided herein. 10. Sharing of Information. It is the intent of the parties that the report, data, exhibits or study results prepared, developed or assembled by Consultant are to be shared equally and concurrently with both the City and Developer. Consultant agrees that that no report, data, exhibits or study results shall be provided to either the City or Developer, unless those same materials have previously or simultaneously been provided to the other. Notwithstanding the foregoing, Consultant may, as it deems necessary, consult with either the City or Developer individually for the purpose of obtaining information required for the preparation of the report, data, exhibits or study results. 11. Insurance. Consultant shall maintain insurance in the minimum amounts set forth below before beginning work on the Project,and, upon the City's or Developer's request, provide the City or Developer with certificates evidencing full compliance with the requirements of this provision: [The below minimum amounts should be vetted by Finance on a case by case basis] Minimum Required Insurance Per Aggregate Occurrence a. Workers Compensation Statutory Employer's Liability................. $1,000,000 $2,000,000 b. Comprehensive General and Contractual Liability: Bodily injury or property damage ............ $1,000,000 $2,000,000 Personal injury, with employee exclusion $1,000,000 deleted r, Comprehensive Automobile Liability for all owned, hired and non-owned vehicles: Agreement between [CONSULTANT], the City of Vernon and [DEVELOPER] Page 5 of 9 Bodily injury and property damage.......... $1,000,000 $2,000,000 d. Professional Liability.................................... $2,000,000 $2,000,000 12. Indemnification. 12.1 Consultant agrees to indemnify, hold harmless and defend the City, Developer, and their respective affiliates, employees and agents from and against any Iiability, claim, demand or cause of action in which Consultant is named as a party thereto, and which action arises as a result of Consultant's negligent performance of the Services or breach of its obligations under this Agreement. The amount payable by Consultant with respect to such indemnification shall, however, be limited to the greater of(1) the amount paid by the proceeds of insurance identified herein and carried by Consultant, or(2) the amount of compensation actually paid to Consultant hereunder by Developer; provided such limitation shall not apply to any liability, claim, demand or cause of action based on Consultant's grossly negligent, intentional or willful misconduct or fraudulent actions. 12.2 Developer, independent of the indemnity obligation of Consultant above, agrees to defend, indemnify, hold harmless and defend the City, its elected officials and its employees from and against any liability, claim, demand or cause of action arising from any third party action brought against the City or its elected officials challenging the adequacy of the environmental review or the issuance of any permits or approvals for the Project. 13. Independent Contractor. Consultant shall perform the Services hereunder as an independent contractor, and no employee, partnership,joint venture or other joint or fiduciary relationship between Consultant, the City and Developer shall be implied hereby. This Agreement shall not be construed to authorize Consultant, or any of its employees or authorized agents, to act as the representative of the City or Developer, unless otherwise provided for in the Scope of Services. Consultant shall, at its own expense, secure and be responsible for any and all payments of income taxes, Social Security, State disability insurance compensation, unemployment compensation, and all other payroll deductions required by law, on behalf of itself, its officers, agents and employees, as well as any penalties assessed for the non-payment of the same. 14. Nondiscrimination. Consultant shall not discriminate against any employee or any applicant for employment because of race, religion, color, sex, sexual orientation, national origin, or disability, in accordance with all requirements of local, state and federal law. 15. Successors and Assigns. This Agreement shall be binding upon the successors, assigns and legal representatives of all Parties. 16. Assignment. Consultant agrees that it shall not assign or subcontract the Services described herein or any part thereof without the prior written approval of the City and Developer, which approval shall not be unreasonably withheld. Assignment in violation of this provision shall be voidable and shall, at the option of City and Developer, terminate this Agreement. Agreement between [CONSULTANT], the City of Vernon and[DEVELOPER] Page 6 of 9 17. Notice. Written notice under this Agreement shall be deemed to have been duly given if delivered in person or sent by(a) certified mail, return receipt requested, (b) a nationally recognized overnight courier, or(c) a facsimile transmission with automatic answer back, to the addresses set forth on the execution page of this Agreement. 18. Attorneys' Fees. In the event that Iitigation is necessary to enforce the provisions of this Agreement,the prevailing party in said litigation shall be entitled to recover reasonable attorneys' fees and costs from the opposing party in an amount determined by the court to be reasonable. 19. References. Any reference to the approval, consent, authorization or other action by"the City and Developer" in this Agreement shall mean the joint approval, consent, authorization or action of both parties. 20. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California,without regard to its conflict of laws principles. 21. Suspension and Termination. 21.1 The City or Developer may suspend or terminate this Agreement at any time by written notice to Consultant, whether or not Consultant is in default. Upon receipt of a termination notice, Consultant shall (a) promptly discontinue all Services affected (unless the notice directs otherwise), and(b) deliver, or otherwise make available to the City and Developer, all data, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing Services authorized hereunder, whether completed or in progress. 21.2 If the City or Developer seeks to resume Consultant's services on the Project within three (3) months following a notification of suspension, there shall be no change in Consultant's compensation. In the event the City or Developer seeks to resume Consultant's services on the Project after being suspended for more than three(3) months, Consultant's compensation shall be equitably adjusted. 21.3 Consultant may terminate this Agreement as a result of the City's or Developer's breach of their obligations under this Agreement, upon ten(10) days' written notice to the City and Developer if City and/or Developer fail to cure such breach within such period of time. Upon delivery of a termination notice, Consultant shall (a)promptly discontinue all Services affected (unless the notice directs otherwise), and(b)deliver, or otherwise make available to the City and Developer, all data, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing Services authorized hereunder, whether completed or in progress. 21.4 In the event that the termination of this Agreement is for any reason other than the fault of Consultant, then Consultant shall be compensated in accordance with the provisions of the Scope of Services for the Services performed and expenses incurred to the date of such suspension or termination, plus any reasonable costs and expenses which are reasonably incurred by Consultant to effect such suspension or termination. 22. Contract Term. The Term of this Agreement shall commence beginning on the date of execution by all the Parties and expire on the close of business on [INSERT END DATE], or Agreement between [CONSULTANT], the City of Vernon and[DEVELOPER] Page 7 of 9 the completion of the Services, whichever occurs earlier, unless extended by mutual written agreement of the parties. 23. Severability. If any clause, provision or section of this Agreement shall be ruled invalid by any court of competent jurisdiction, then the invalidity of such clause,provision or section shall not affect any of the remaining provisions hereof. 24. Waiver. Waiver by the City or Developer of any breach of any term, covenant, or condition herein contained shall not be deemed a waiver of such term, covenant or condition or any subsequent breach of the same or any other term, covenant, or condition herein contained. 25. Entire Agreement. This Agreement represents the entire agreement by and among the Parties and supersedes all prior negotiations, representations or agreements. This Agreement may be amended only by a written instrument signed by an authorized representative of Consultant,the City and Developer. 26. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement. [Signatures Begin on Next Page]. Agreement between[CONSULTANT], the City of Vernon and[DEVELOPER] Page 8 of 9 IN WITNESS WHEREOF,the Parties hereto, each of whom warrants that they are authorized to execute agreements on behalf of their respective party, have executed this Agreement on the date set forth below. City: City of Vernon Date: Melissa Ybarra, Mayor ATTEST: APPROVED AS TO FORM: Maria E. Ayala, City Clerk Hema Patel, City Attorney [CONSULTANT], a [STATE &FORM [DEVELOPER], a [STATE & FORM OF OF COMPANY] COMPANY] [ADDRESS] [ADDRESS] By: By: Print Name: Print Name: Title: Title: Date: Dale: By: By: Print Name: Print Name: Title: Title: Date: Date: Agreement between [CONSULTANT], the City of Vernon and [DEVELOPER] Page 9 of 9 EXHIBIT A PROPOSAL r RECEIVED RECIFInn�,ED ' � NA SEP 13 2017 SEP 14 2011 l�iY ADMiP�� RAT��I� CITY CLERK'S ME STAFF REPORT PUBLIC WORKS DEPARTMENT DATE: September 19,2017 TO: Honorable Mayor and City Council FROM: Daniel Wall, Director of Public Works Department"" Originator: Anthony Zarate, Administrative Analyst� RE: Purchase of Two Ford Series Utility Vehicles(One 201'7_VFord F-550 Cab Model and One 2017 Ford F-250 Model) Recommendation A. Find that the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because purchasing vehicles is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project"as defined by CEQA Guidelines Section 15378. And even if such an action were a"project,"it would be exempt from CEQA review in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Approve the purchase of two Ford F Series utility vehicles (one 2017 Ford F-550 Cab Model with dump bed and one 2017 Ford F-250 with a utility body) for a total cost of $113,245.90. Background The adopted FY 2017-2018 Budget for the Street Maintenance Division of the Public Works Department includes capital expenditures for the purchase of an F-550 dump truck and a Ford pickup with utility body. These new vehicles will replace a 1985 GMC Sierra 3500 Dump truck and a 2002 Dodge Ram 2500. Due to the scarcity of parts, the 1985 dump truck has become very difficult to maintain and will be sent to be auctioned as surplus upon arrival of the new truck. The 2002 Dodge Ram 2500 will be held in reserve to be used when other vehicles are out of service for maintenance or repair. Staff is recommending approval to purchase the two subject Ford F Series models. If approved, Department staff will work with Finance Department staff to process the orders promptly.Pursuant to Vernon Municipal Code("VMC") Section 2.17.12(A)(5), this type of purchase is exempt from Page 1 of 2 competitive bidding,stating"(A)Competitive bidding shall not be required for the following:...(5) Contracts (a) with other governmental entities for supplies, equipment or services; and (b) for supplies, equipment or services that can be purchased in cooperation with other public agencies, associations or when supplies, equipment or services can be purchased from a vendor offering the same prices, terms and conditions as in a previous award from the City or another public agency either by competitive bid or through a negotiated process and, in the opinion of the Finance Director, it is to the advantage of the City to do so." As such, the purchase is also exempt from competitive selection pursuant to VMC Section 2.17.12(B)(1). In the past, staff has used Rush Truck Centers to purchase new vehicles and equipment which includes Ford's Government Price Concession (GPC) discount pricing. Ford Motor Company's GPC for their State and Local Government Sales Program is designed to provide discounted vehicle pricing to eligible state and local government agencies. Furthermore,Rush Truck Centers, is a vendor for the commercial vehicle industry and offers Ford's GPC via Piggy-Back contracts. After the GPC discounts of$8,150 for the F-250 truck and $4,000 for the F-550 truck, the cost of the F-250 Model will be $41,247.00 and $71,998.90 for the Ford F-550 Cab Model, resulting in a total cost of$113,245.90 for both vehicles. Rush Truck Centers is located in the City of Whittier and provided staff with the pricing for the two vehicles. The Finance director has reviewed and approved the City's participation in Ford's GPC discount pricing per VMC Section 2.17.12(A)(5). Fiscal Impact Approval for the two Ford F Series vehicles (one 2017 Ford F-550 Cab Model and one Ford F- 250 Model) is for a total cost of$113,245.90. The Department budgeted $105,000 for two new vehicles in Fiscal Year 2017-18. However, enough funds are available in the Department's non- automobile account (011.1043.840000), to supplement the difference. The City's General Fund will also benefit from the surplus vehicle sale. Attachment 1. Quote from Rush Truck Centers (2) Page 2 of 2 * Ruse Truck Center,Whittler: 2450}fella Avenue ��C fi tTE� M wtti ier,CA90601 Retail Sales Order ,cyw•,cudumrL"niP c mm a rasC en+er rrk�order#x ere kgov#4�; City of Vcmon I? New 0 F.E"T.AppiicWe CVFL ';r„ur ar-y a used o FF-T E1c601pi_ 4305 Santa Fe Ave vemon CA 90058 I woke Ford Serer F-550 cftv blow Z�p. Year 2017 BadyType} Dump FetluralFaxb� Ruw,navlw Fcr Color 0XrORO WH TE Tim XL sera;* 1F1111f5GTX1-EEF9W115 v;wai,,sri«ama --— - -- ` Sbu*'A 729&&7 To ire drJivcrcd an or ahaeA E6 (3 20t7 Strool CN FF ^,—�•-,••_•• idYefAf 7kI fa M Yh� Fmr �••._New 3-4 Yard 11' dump Fold E}awn-%38S- MIchBBI J resFTt8r1 Wheien JF2LHTA, PCC13W, E00010A lights — I Ford Ngyback GPC 04999H (4,0W.04) Truck Will oeTrtled in Canty. E Gplg QI Lien $$t135 Drip J e5"J9$,QO Lion Now FactM Fald F,E,T. -- 0.00 - R E T"'r1re'Credit 0-00 .,r... Total FJrCb Y'Paid-KE-T 0,00 Qptronal ExWded VA L"rtm 0,00 Lccal Faxes _ 8,783-40 Vande t.icense.Trmew, Title, Regl"Gn Fee 0,00 - E6edro{skc Vda inie Rag:stmkin or - 2916 — TfSrCharge(net a govemme=kfit e) Total UsW VehK lvAdloumnicz (paid to Motor Vehid.9-Sottware Corp.) _ Left Tara!Balance CPwW Tire Recycling Fee — 10.50 Toul Hal Au0wancs nn-Usad Vehie*5) O,IxG OSIt Of G'RldIC�>ifAitC@ 4.Op DaCument ProomWng Charge TOW Cash aelNwed Pike 77,9989Q — - TOW Dawn Paymerk 0.00 Unpaid Cash Balar ica Due on Utrilvefy i 71,995.50 *Sao Teado-In details an page4 — A DOCUMENT PROCESSING CHARGE IS NOT A G9VWNKWrAL FEB.A Cuatw er,by the rfmc.dlpn tftAls Orxlor,othws to pun-ha�athq PrPautUSS T DOCUMEN PROCESSING CHARGE 15 NOT REWI ltm BY LAW,OUT MAY■E deSCibed above upon the Terms and Condidom Contained heroin_Customer CHARGED TO CUSTOMERS FOR HANDLING DOCUMENTS RELATINGTO-TWE SALE. acknowladgesthat CL sterner has readthe Terms and Commons of w order on A DOCUMENT PROCESSINS CHARGE MAY NOT EXCEED i10.00.THIS NOTICE IS Page 2 and has received a true copy dEthls Ordw and the Terms and Cortftions, R11QUIRM MY LAW. THE ADNNtSTRATIVE FEE 18 kOTA GOVFPMENTALFIE ' INSURANCE UNLESS A(rKARGE IS INCLUDED IN j}419 ORDER$W PUSUC LLrt,B1IUTY OR PROPERTY DAMAGE lb1*sllFtANCB.PAYMENT FONT SUCH COVERAiC+Er IS NOT PROVIDED BY THL4 4uROM NO TICE.No person Fy re*Ured as a ronditlon prnce4ent to ftrtn j6tjg tha 'S4:&I T T01�p,µr"i1tEYr-FI1U4L F.E-MAY VARY. NO <4 in aut M04CJly an teat y Insurance hit megoli sha il d ar FrLim haw ANYF-P--r dN71AHCEMSiKMr61LrTY0:EF.ALER dsiou9hapsfrcMrInsuranceagentc+rbrakes, `F 'NOTICE'THE FOLLOHgNGARE IMPORTANT PROVISIONSOFTHGOROER r TH4 ORDER CANCELS AND ffUnkCVM8-ANY PRIOR AGREEMENTS AND,AS OF THE RATE Customor'a 51grr#turs Delg I NUtfl F, GOMPRNEYHECOMPLETE AND ELUSIVE STATE61EN7 OF THE TFRW OF THE AGRFENE T9ETHr4EkTmrPAJEO, PFX4YiRERRESENTAIIOrtS,$aECPr ATPDH5ON OTHER AGNIE4tEprr ARE.-RF1 FnUp0gBy OFl`ERREGEIVED13Y- CFJBTOmM nr;.y WSY DE W wFUrRG ANO 3KCir-ICALLY wEwrinED Ar,n RmWm� EU $ALES RuF°RezEmrATA;E 0310. ; .EFL O-LIHILWA SL THEY WLL NOT RE RLMMC;,OR OR EHFDRCKABLF AGAINST I DEA OFFER ACCEPTED BY: f THEREARExGtFMwRwrE"ORALAGHEememsETriEEN THE PARTE;i AUTHORIZED REPRESENTATIVE Data t If RTC$lx CI,-,i i 1 Rush Truck Canter,Whittier 24,550,011,,E Avenue R!"7 6K ffC6 OM�T Ep .#rS7 mime,CA 90601 Customer Invoice 120"-753- TRUCK INFO RMA110N VE'NICUE-SALES AySaIe5-areTnUSVcIIarr. R-OrA YEAm 2017 Ford SEALOLkQ iFDUF5GTXHE995 i#y 3=15MM 72SM7 Factoq Paid FE-T, 0.00. SALMiSU�M MI man F-E,T.TIr*.Credit 0.() CUSTOMMM INFORMAMN Total Fa6tory Paid F.E.T. 0-00 OpWa I Exti%r.&�Wa rra rtWS 0-00 Sot M Ofty of Vemon Sub-Total W.M.00 ArORMS 4305 Santa Fe Ave TM Vemon > TE CA zw 90055 Dealer Paid F.E.T. Uo DATE new Oft USLV ew"w Mx LOMI Texas 5,783.40 V�hkje,Lkenw.Transfer,—,a--Reg atmftn Pee 0-00 New Eledmic Veh-fdo R1agWtrW!0n Trans Chafe(Ml.a govemnwUd ke) J;Wd to Motor Vehicle Sofhwre Corp.) 29.00 7m RealcAng Fee 10,50 Document Promdig Charge 80-00 ToW Cash De0vered Price 71,9GS.90 TotdDuwrl Payfrmnt 0.00 Unpaid Cash Balance Due on De I 4M 11,9W-90 TOW U3W Wide Alkmanw 0,00 ,Lfta Tow sawce Qww 0.00 0 P T 0 A L 1E a p M N Tam A N D fEAR MAKE WOML 3ZFJAL1Y0. TRAW A ALIJDVMJCE S S 0 R E RLI SH TRUCK CENTER Caftmis Air Rmommes llonnlI Clackbiatre, Aaaww M&qaft&am ftr*^w"*wMftft W"w a eft-WART he P*R ktax*w"trY�4mxdwwb w Vom w4ilam Vat PWM— .W.h(vd-%MTw 0xkn000bn#&kr-ag Wof?a WXNK Ww*mjW acunry af ON mma mww mm*jx o whid ffaf haetb bewafe roft plAwwwwow 4w.*lt Wg k xftmnoa wM pwd"CA49 CF CUW gWffMnWW M"M WWZ M C=W dwee dam ma. &?.afto vm is acm Roo T-"3mimur6aw..a vt w ay of"Ofiew hw*ufw IMMOCOMM%ho emu w*"M3A&*p1ft&am •130g'dut?swotn says bMM that rWaheLa%no the CU4W*IMMiC66*0(h0 .VM ft that-the set 1616.on d1w ad asqu maybowarwAff as U%Asa dwy pwnftCaffw=Ak Rmewtas a®d PAFq i mpApftmar*dw mqtW=vhMvWbe xrdq cr@mciWbyWw sbm arte le 1- CAsto.cher Invoke-we bue and coffed SUBJECT TO ADJ US7MEN-r-FINAL F.E-T,MAY VARY Nowly Pubk-_ AN*F.E.T.VARV=E RESPONSfBLF,OF DEALER WM 5-135 CA-12111 not a goverrunental fee Printed an&712017 at 7--46 PM. Rush Truck Centiar Whittier 01AM114M (562)692-7267 2440 KELLA-AVENUE WHIT"HER,CA.90601 -ice M Mike FreemanDale -Apnil 20,2017 Mum 0 z P salespefs ]WEal Purd%azer City.of Veman In"LaCt Ron/Eli Ad 4305 Santa Fe Ave city,Stale Vernon, Ca ZIP- -#'90058 Bus.Phdm: M SM-881 x 322 Cell Phoney Fax Number. 32a:826-1437 Res.Phone: I hereby agree to purchase from you under the Wm and cuxilitiom specxed,the following: Delivery is to be made or as soon thereafter as passible. It is agreed.hawa-wrar,UW riedWryft w tlwi;Maftfaduw wil beftblo 11w.failure to,afte 4d@&YW. YoDr. Make $eryb Names J3ody tyre. ig realm saiam EU 1 1 2017 Ford FSSG Contractor 12' 6.7L Diftell AubDmatiu GWIR. 9focx* wheelbase; Cab Lo Axle- Wkj: 19,500 White 729867 169 8411 IFOUFSGTXHEB96386 f > lbw Fadury Warranty on Cab and Chassis VEHICLE DESCPJPTION (1)Now Ford F660 Wmcl 6_7L Cab Chassis -S-Speed Aulornaltic TrSnarnission -4-98 Axis Ratio Dual Alternator;-High Capacity Tow Packs a -Trailer Brake Controller-,lack- XL D ir Pat kage -Power G rou �Wi r3dows Doors-Sym BlUe Tcovffi -Cruise Control 40'-Oil.Fuel Ta nk-1 I OV Outlet- (!4JNO*'3-4 Yard; Ellmilrunor.FOS-1 IA3496 1:1'.4!'x 96'Dun1 p Body- 10 quage Sues 17" Fold Sides-Taiilgaww Center-114 cab shield w sc reen'window Aul 9' by KIR-540 DoubliAcdng PUMP (Glass 40) E lectri c Host-8.6 Ton Lifting Capacity- .46-069ree Dump Ang le'lln'Cab dontmis-Tow Package Pin ta t H Etch 6 & &tax Plug Tarp M Whelen J E2LKTA 56" LED U966ar PICCOW Box STPKT94 Straps(4) ECCO:LEJD LWbitheads $70,006-00 Warranty 3 years) 36,000 Miles B UM per to Bummer 5 years 1100,000 Miles Power Train Ford P ack Incentive GPC FIN QP703 Program 0 04999H $(4,000,00) DESCRIPTION OF TRADE-IN CREDITS Cash Prira of-Vehicle&Accasscd" $66,0915.00 Year; Make-. payofftw I OCCUMOMWy PruparMflr,n 0hargo VIN. Used 7md*4PPAkww'Pm 0.75% Sales Tax- Lass Bal;wtv Ow*d anrradn4rii Elortmnic F-16 F-Lv 29-00 Mat Trade-In Allom%* Calff1pirma Tire Mm 10,50 Cash C+os+.n Payment ESL Ljc.Feciiii E—M M. Pt Toftl Cosh Pyl.-m S71.1a99-1,20 8 Less Total Crod'Ift 0 TDWCreditr. $ Unpa id Ca!5 h Sala::ce Otm S Notice to:the buyer: (1)Dd not:*n thii&'agmarnant before you reoit.pr!Pt contOni irty blank spaces to be filled in. (2)You are ended to a cc_T.&�P�!V tiro copy of this 11119(serrient- (3)If YOU default in Ilhe perbirrnance of yourobligiallons under this agreement the vehide may be repossessed SN yUd May be 811.d3fflCt W suit and liabW fur the unpok ii a n---evid . byihNagrepment. RECEIPT OF A FILLED4M COPY OF THISAGREEMENT This,orftr mmmizar Illm entire agreement partaluft to this purchase and no IS HEREBY ACKNOWLEDGED BY PURCHASER other agmarrientr of n-y Rind,vacua urpdmww ding cw w=ise whw&mver, udl be rowgrimeclL 1 havavgd the Pwmr pnrud haraw and agirm ir,i!m,P W 0thistwider the same as if it wars p6taLd&.mm my signature. VarverisacLarxilunder-daMaind accept all pnNWwm oifjl�e W*y�%MT=-'s I h, 7d W S or-zinty,Statement covering-this rewvehide that I em:ordering, L RUSH TRUCK CENTER Purchaser City of Vernon By Purchaser's Signature Fleet Coneession Management : Search Page 1 of 1 Walcame m-24a M 40* Fleet Concession Management HOME CONCESSIONYUMPIAL CONCESSION LOOKUP 7UfORIAL WWACf INFO COnCFSS1OMLOOKUP CONGEMON A EQU EST ENTRY CONCESSION REQUE97'RMEtv'/EDT' CONFACT115 FLF:ETCONOESSiON MANAGEMENT SEARCH — SistWFed: I C4CN.IFORWA :v 1#Mal Year. 2017 Whlric 22-FSEMES 1p v F&my 1 ypa: I IA2 me CC 0;?w -10 GPCT"p.. A9 TOUR 5ewui CR mmp,:-STATE;CZrAuFoM&A,MWEL VRAR.U14,VP.tM D:2A-"M-C:9 9V.eOWST"FM- E0'4V kO PC E!",GPC=ALA BID STATE VF-H[CLE 9EXDY GPG$ PRICE_LEVEL REF DATE RE FiV_ >! PC-rMy EXPIRI F1pH OAT€ CA 224% FJ2 MJ PW-fWQaU=GC DRW 4m 72S 03201e 04947H P�4'Nack WA CA. 22-FSEMES 86 FSGF5SO4712 RA--CC ORW 3wo m 3f3lrmiB 0¢910H Lo4i Nrh https:%/www.fleete-oncessions.deWercormection.com Dealer/scr localconcession.asp 8/7/2017 Ru ah,TruckCenter,Whittier 2450 Kelly Avenue RUC CEMR- wl;i CA90601 Retail Sales Order ww'Iv.n�ehl•urL•r,rnlw+t rnm Please enter my order ear tt*ki owing- City of Ve rno -- EI New 0-F.E.T.,Ap0wWe CuLmew's New t7 uaed ❑F.ET Exl MO 4305 Santa Fe Ave Vem6n CA 90M I Maloa Ford :Sankt, F-250 s ce Cil�— �;lele >ala Body type Utibty _ sM)583-Ml1 (323)826-1437 1 1cif -- R F&MMTaiD/ D.LreaaPh;-w Fr+ Cow- Off.'FI KD WiiTE Tries XL i J€ t>`177X7+��91iE�Z89�1 J, -; ' J- To tm deiliwied an or abmA J W272Q17 suldi may wtkr $ i Now F250 GhwAi:&VV Royal t fi,y Body00 _ loslallOon of Wheeien IECCO Lighting -- 3,8I .00 f;eft1A Tax ID a M eJ Freeman �r�E I i FcRrd Piggy;aac%CPC FIN OP703 04979M Truck W11 he Titled in County. 9ata off Lion Dyke 37,8 ,00 LJwmaidw Fact"Paid FF.E.T- 0_00 F.E.T.Tire Credit 0,00 I Total FaFa Padd F.E,T' 0.00 Optional Ekt9r ad WRITaMrWes 0.00 !ub-'fatal-- — 37,i320.66 Dealef Paid F-E.T. l aca� T2xes 3.309.25 VeWrde LAeerlse,Tiwiskr,T%e, Ftegiis"tiiw Fee T UW -- MecbroniG VeNde Rag trat&r or Transfer Charge(=a governmental fee) _ TatW Used Valk*Xkrwance 0.00. {paid to M Cw Vehk%SaWeam Corp-) !T Less TaW Balance Owed _ 4.00 Tiro Rmaidrtg Fee 8.75 Talal Nnt Atlowanm on UJZe¢_1teycy+� 4,Op Dowma It Prx"zsing Charge — — D.OD aepas ar r tilt l3elallae ��,�_ 0.00 Total Cash Di+veraG�d.Pn 4 ,247-00 _ Cash wehOrder 0.00 RAW Own Payment —� OM i r _ — —— — — — — — — — — — — — — 0-011 L.k id Cash Balance Due on De.every 41,247.00 -9ua Trade-I n OeftMB on P a$o 4 A LOC IJKKNT FFLOCESSING CHARGE ES NOT A GOVERNMENTAL PEE A Customer,by the execution of thls Order,offersto purcheaathe Products) DOW M EMT PROCESSING CHARGG 19 NOT REQEARED BY LAW,ILF.T MAY BE described above upon the Terms and Conditions contained httrern.Customer CHARGED TO CUSTOMERS FOR KANDLINO DOCUMENTS RELATING TO THE SALE- acknowledges that Curtomethas read the TerM&end Conditions of this Order an A uOCAMNS T PROCGSIINO CHARGE WAY NOT E%CRI D S1010.00.THIS NOTICE IS Page 2 and has recelred a true copy ufthis Order and the Terms and Conditlorts. Kau IRE 9 IY LAW. TFE=AOEEINISTRATiVE FEE IS NOT..A GOVERNMENTALFEE" LIMLE$$A CHARGE L3 IFICI DED IN THr5 OROER F13R PUKX LJABILJTYOR PROPCFVIV DAMAGE INSLRMtCJ,PAYMENT FOR$UCH COVERAGE JS NOT PROV1 DED BY THIS OFEDEFL WQT1G F.No person Es red as a=rkdmap Precedent to rinarwing the •SUBJECTTOADJUSTHFNT-FMW4LFET.MAY VARY.. purchase of an aoLoneohile MAI any IraneaAcin be negotla[ed or purchased ANY F.E.T.IP"MCE RESPONSIBILITY OF DEALER tnropyh r,Wrcuilar iPSum4t6 blpent or brokxr- NOTICE THE FGLLOWWGARE IMPORTANT PROVISIONS of THISOMER THRE OFMER GAMr-USAND 2WKR 99ES ANY PRIOR AGREEMENTSAN0,As OF THE-WE customer's$ighalare DdM FLFREOF, COWAISES HE COMPLETE AHD AWE STATEAENT OF TIME TERMS OF TRF AnIFIE-51019MV. ByngmR T?lE PARTIES. . IFAmyAaPResRxTATFoN9,SPECIICATICNSOROTTIERAGREEJENTSAItr Rfi Eb UFOU tlY OFFER RECEIVED BY- cuamNEK THEY mnisr au 1%VMFMO AND aPECIFIVILLT uxwTPHED AMU REFEREwCELI SALES RF,FRF ENTA1IV`: date IN TIAII.ORDER.OTHERWSE.TFhEY I+mL HOT ot&R1 okam ON OR E NPORcLuiLE AGAW flFnILER: ❑FFFR ACC F.PTED BY; THEREcARE NO UNWRITTEN ORAL AGREEMENTS BETWEEFA THE PARTIES. AUTHORIZED REPRESENTATIVE LTItth RTC f*t, Wia 1 Rush Truck Center, Whittler 2450'Kella Avenue =GWERS! whittler,cA9om Customer Invoke 1209-4752 www ruchtrud wen eracgm STRUCK INFORMATION VEHICLE SALES Ail-sales are in US Dollars¢ 2pi7 Ford MC{EL F-2517 sales Prh*. ; 37',S20-60 1FD7XZM9HEB2495i�Tack[r�a. 788197 F� F.E.T. 040 M9eli el Freeman F.E.T.Tire Creeft 0,1 CUSTOMER INFORMATION ToW Fragn P,aM F.E.T. Opikw*111lr nelad Wan anties 0. sowro Cit oryerr _ Sub-Tolzi 37,820, AWREss 4305 Santa Fe Ave — i CITY Vernon STAIM CA 2F 90056 Dealer Paid F.E:T. 0-4 DATI I ME"ORUSM ENGWE P.O. Local Taxes------- — -----... MOM o.-.y."._......_ ...T flaw Ve Kl*,l.fcenwL Trans.Ter,T%a.Rag'stmdor F m 0:0 — Electrol1c Vehicle Reg ts#ratban or Tranger Charge (riot a "mental fie) pai'd to Now Vehide SWIMr lre Corp.) '79,DC I Tlra Recyc ing Fee — &M DOp.t"Ot daro ing Charge." WIN) TOW Ceat1 DeUvered Pfte 41.247.00 Taal wwrl Payrront 0.40 Unpaid Cast;Balance Due on DoWery 41,247AO Total Used Vehicle Anowance (I'M ' a Less Total Balance Owed ^{0-M P T k O A - -- -- rg a V — - - k P - M i T I N IFUE)H N(S) rfj,ue rcnTM wona SEMAL W. TRkM A i ALLOWAN C i E Ft s RUSH TRUCK CENTER I By: Caswagk■Arc Rrsaurc to shard rrb,cl■kv m &WL&i ti.ar"&5tl w Qpmwo Cft"+a rw be ; e 61 Q&b7ia AkAnwi q OWiG koMw'a riaice Foe uma Msw woibbhfi P'af n" .i Ertr has bta.nt}�opOd'r Occ4'A .kMkm mo M wpd b uhasl m2oFk =e of r»i�tl'NI�WIf14pNRilllr�b+Myiteifmbe da�� — -- - irlLeYr 4m U tdd ftEl SR+C3;CffFRs0t&ftdi W_M}ft af.'ti JM�F= id M2 80 as WM Shear .tom OW%0+2;a MWV V ft AM aWeA.s e% dMr9 3in�yn��w�h Pnd*9 Carps ar apK�pvro'r�' *2tid�ae waded do to do a+oum6+_Myc�im y 6W W rrLMXQ MA ar Garod:t Fc Md oar df herl�lSsblessesar0�eprs tlrqem6s,VM;MM PAWAiMOWAL _--- Beingdulyswwsays flat he/she Signed the Q MwW InvoiM.tend Mal dn.stammeids set forth an oft r4 aai�n�imv sdrasrhe npdkaf�peadrq C+Ik,�Aik'i�ge ttari ICJiR9l Rgfiaa�c« �p�t�koe.eim nab e.peos,p ara�aabd ey atwr v u�r cusmmgr lnvAe afar Uwe DOW w pa SUQIECT TO ADJUSTMENT-FINAL F.E.T.MAY VARY. _ Notary Pubic Y F.E.T.VARIANCE RESPONSIBLE OF DEALER. --- ^nod a governmental ree Printed an 1317r72017 et 7:46 PM. Rush Truck Center Whittier owl (562)692-7267 2490 KELLAAVENUE rushtruelerenters_aara WHITTIER,CA.90601 oaw Apri]2-0.2017 • # ' # " Selespers«i: Mike Freeman. Puld em City 01 Vernon Content Ron/Eli Addmm 4305 Santa Fe Ave ab.States Ile r.D . Ca Zip: M'9m58 Btu.Phase: 323.583-Ml Y 322 Cell Phones Fax Number, 323-825-1437 f{es.Phone: I hereby agreeto purchase from you under the temtsand cuW&ns specified,the bbwkv, DeMry is to be made or as soon thareaf ftras posubie. it is agreed.however,that neither you ncerthe Menufacber hnitbe liable for faiurebo effed-delivery ummy, Year. 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Mak4; Docu meaiary Preparation C1*rge BO,00 1N= I, n")roElIn.Jrier 8.75'6 Sales Tax- 3,309.25 T qs 't}4Nd ash 1't d�F�rh Pe�rhic File Fee 29_t?0 fWlrradik lm 1131o,irilom CLtlfmnit FJm F*Q 8.75 -Cml?i Dawn Payairthrt Est.Lit.Fees ire mpt 7afaiCashPrica $41,217.0 • Less TadaJ Credits fNlie+lge; O To"ICnddl $ - Unpaid Cash Balance Due. 541,24i,00 Nrlicb to the buyer. {1)Do not sign this agipement before yah read lLor H ileontaineatyi 61arYtapgcas hi be filled ( You era erhUlled to a aomplatey h7ed•in GOpy Of phis epreemerd. you debiAlln the pedormarm ar:your ebrgations under Wit Mplanrent the veh]de maybe reposaeasedand you may ba hhubje�tta suit eWUbiiy for the unpaid indebwdnem evidenced by tWmagmemenL RECEIPT OF A FILLED-IF!COPY OF THIS AGREEMENT This-arderemprfe9 the entire agreeman pmWnirg to.uis pure how and no IS HEREBY ACKNOWLEDGED BY PURCHASER other agreement of any Idnc, vcraal undems Lr ryg v yruft"whalsoaver. wM be recognized. I!rave nta'lne:natter prinwa hereer ahr: 3ares to it as a part of this order the segre pa if Il.were printed above my signature. i have read,pad I understand and aomdo aq proviskmr,of the Wimledtn es :varrwq state.&-k cayering this new vehicle Ihal I em ordedn¢. RUSH TRUCK-CENTER Purchaser Cdy_of Vemon By _ __ Purthaser's Signature Fkct Concession Management :'Search Page 1 0 1 W■IcO,■■m-lra�l Fleet Concession Management HOME CONCESSION TUTORIAL CONCWS ON LOOKUP TUTORIAL CONTACT INN CONCESSION LOOKUP WNCE�SIOR REQUEST ENTRY CONCE$1,SON R 4um REVIEW/EDrF CONTACT US r-1,EETCMCESSION MAN AGET EWE:MARCH D SOWFed: CA CALIFORMIA �NadN Ye■r: 7Ca} �i v F Va**:. -j L GPS TYPE: AA v search YOUR SEARCH U RTMA-STATE CA-0ALCFL1Rnk WDEL YEAk 2017,VEMCLE-V--F FXM GQ 9OUf ZrnX'1QA-F2N 4X2 SUPERG9 FA;AftV.GPG'ALL STATE VEHICLE — -- WDY GPC i PfiiCE�E AFF DATE REPO IN GPC TYPE F-XFMRATDN DATE CA n-F-WRIES SQ X�4M SUPERC'd1$ Mao M SIM" 0/9M PIS NIA Pu CA n-r-WFASso X 4 CA WPBt �a49 »o Wtwl! 028" leer Nw Pusmhttps:/Iwww.flfttconcessions.de 6rconnectiorLoom/Dealeriscr_localconcession.asp 8/7/2017 v RECEIVED [DECEIVED SEP 1. 4 2017 ��{ SEP 14 2017 OF in CITY CLERK'S OFFICE CITY ADMINISTRATION STAFF REPORT PUBLIC WORKS DEPARTMENT DATE: September 19,2017 TO: Honorable Mayor and City Council FROM: Daniel Wall,Director,Public Work Originator: Brandon Araujo,Project Engineer,Public Works F-A- RE: A Resolution Opposing the California High-Speed Rail Authority's Currently Proposed Alignment for the High-Speed Rail Project Recommendation A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act("CEQA")review,because it is a general policy and procedure making activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached Resolution declaring the City's opposition to the California High-Speed Rail Authority's currently proposed alignment for the High-Speed Rail Project. Presently, the alignment for the High-Speed Rail will negatively impact Vernon's economy, as it will lead to the acquisition of properties within Vernon city limits that are zoned for industrial land use. Background The California High-Speed Rail Authority ("Authority") is responsible for the planning, design, construction and operation of a statewide High-Speed Train System that will be electric powered, steel wheel on steel rail, which will be capable of reaching speeds of 220 miles per hour. At ultimate build out,the system would extend from Sacramento to San Diego for a distance of about 800 miles, with up to 24 stations (the"High-Speed Rail Project"). The Authority recently informed City staff that the segment from Los Angeles to Anaheim has changed and the alignment of the high-speed rail will now have a tremendous negative impact on the City of Vernon. Previously, the proposed high-speed rail encroached partially on 261h Street and would have required roughly a 15-foot wide strip of right-of-way. While not insignificant,the remaining width of 26th Street could have accommodated one travel lane in each direction and one two-way left-turn lane. Public Works Department staff met with Authority staff and Authority staff informed City staff that the high-speed rail's alignment through the City had changed. The high-speed rail is currently proposed to curve to the south. Attachment A illustrates the numerous parcels that would have to be acquired by the Authority to accommodate the currently proposed alignment. These acquisitions would create a tremendous negative impact on the City of Vernon. It should be noted however that the alignment has not been finalized and may change in the future. Attachment B depicts the potential acquisitions required along 26th Street. Authority staff advised Public Works Department staff that 261h Street would be closed and relocated although Public Works Department staff have yet to see any conceptual plans as to how 26" Street would be relocated. Public Works Department staff have collaborated with the Finance and Public Utilities Departments on an analysis of the negative impacts to the City of Vernon of the potential acquisitions required along 26`h Street. A summary of that analysis is attached as Attachment C. Fiscal Impact There is no fiscal impact as a result of adopting the attached Resolution opposing the alignment currently proposed for the High-Speed Rail Project. The fiscal impact of the acquisition of parcels along 261h Street as shown in Attachment B is summarized in a table on Attachment C. Attachment 1) Resolution 2) Attachment A 3) Attachment B 4) Attachment C Page 2 of 2 RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON OPPOSING THE CALIFORNIA HIGH-SPEED RAIL AUTHORITY' S CURRENTLY PROPOSED ALIGNMENT FOR THE HIGH-SPEED RAIL PROJECT WHEREAS, the California High-Speed Rail Authority ( "Authority" ) is responsible for the planning, design, construction and operation of a statewide high-speed train system that will be electric- powered, steel wheel on steel rail, which will be capable of reaching speeds of 220 miles per hour, and which, at ultimate build-out, would extend from Sacramento to San Diego for a distance of about 800 miles, with up to 24 stations (the "High-Speed Rail Project" ) ; and WHEREAS, the Authority recently informed City staff that the segment from Los Angeles to Anaheim has changed and the alignment of the High-Speed Rail Project will now have a tremendous negative impact on the City and its economy, as it will require the acquisition of properties within City limits that are zoned for industrial land use; and WHEREAS, by memorandum dated September 19, 2017, the Director of Public Works has recommended the City Council oppose the alignment of the High-Speed Rail Project as it is currently proposed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS : SECTION 1 : The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA) , because the action is a general policy and procedure making activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378 . SECTION 3 : The City Council of the City of Vernon hereby states its opposition to the alignment currently proposed for the High-Speed Rail Project . SECTION 4 : The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 19th day of September, 2017 . Name: Title : Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: Bria Byun, Senior Deputy City Attorney - 2 - STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I, City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, September 19, 2017, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of , 2017, at Vernon, California. City Clerk / Deputy City Clerk (SEAL) - 3 - I ' I I I a a R R E I a I i # I I� I I 1` I Id F: t CD II � I r III D " .j � 1 Ali I II� f I•= i I V 1 I M F T • t i I C +II b 0 A O 1 yl: r i...- � � h I � r—t _ IL Pi I� r �I I if Ph I 7rrr•+-� rf af m°ems nay a �sz "zoa .mi I f F a� CITY OF VERNON ATTACHMENT C Impacts of the California High-Speed Rail's Currently Proposed Alignment on the City (as of August 8th, 2017) Total as Percentage of City Total Wide Total Total Jobs Displaced 1,213 2.70% Total Lot Area Impacted(sf) 2,519,497 2.54% Total Assessed Land Value Impacted $ 41,897,178 2.24% Total Assessed Improvements Value Impacted $ 49,865,390 2.73% Total Assessed Land Value+Assessed Improvements Value Impacted $ 91,762,568 2.48% Total Annual Revenue Loss from the City's Share of Property Taxes $ 78,197 1.84% Total Annual Revenue Loss from Business License Fees $ 92,467 1.68% Total Annual Revenue Loss from the Warehouse Tax $ 264,814 2.61% Total Annual Revenue Loss from the Public Safety Tax $ 47,860 2.36% Total Annual Revenue Loss from Electric Retail Sales $ 8,148,378 4.88% Total Annual Revenue Loss from Gas Retail Sales $ 3,948 0.01% Total Annual Revenue Loss from Utilities'Transfer to General Fund $ 937,063 4.88% Total Annual Revenue Loss from the Utility User Tax $ 81,523 4.11% Total Annual Revenue Loss to the General Fund I $ 1,501,924 2.34% 4 r, RECOVED SEP 14 7.017 SEP 14 2017 CITY CLERK'S OFFICE CITY ADMINISTRATION STAFF REPORT PUBLIC UTILITIES DEPARTMENT DATE: September 19,2017 TO: Honorable Mayor and City Council FROM: Kell Nguyen, General Manager of Public Utilit' Y g RE: Award of Service Agreements to AM Ortega Construction, Inc. and Michels Corporation for Natural Gas Construction and Repair Services Recommendation A. Find that awarding the service agreements as outlined in the staff report is exempt from California Environmental Quality Act ("CEQA") review, because such action is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. And even if such activity were deemed a"project," it would be categorically exempt from CEQA review in accordance with CEQA Guidelines section 15301 (repair, maintenance or minor alteration of existing public facilities and mechanical equipment) and 15302 (replacement or reconstruction of existing structures and facilities), as well as section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Approve a Service Agreement with A.M. Ortega Construction, Inc. ("AM Ortega"), as the primary provider for services regarding natural gas construction and repair support services, for a total compensation amount not-to-exceed $300,000 per year, and a grand total amount not-to-exceed $900,000 over the three-year term of the agreement; and i. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with AM Ortega to be effective October 1, 2017; and ii. Authorize the City Administrator to issue change orders that may increase compensation for AM Ortega in an amount not-to-exceed $30,000 per year; and i C. Approve a Service Agreement with Michels Corporation ("Michels") as the secondary provider for services regarding natural gas construction and repair support services, for a total compensation amount not-to-exceed $300,000 per year, and a grand total amount not-to-exceed $900,000 over the three-year term of the agreement; and i i 1 i. Authorize the City Administrator to execute a Service Agreement, in substantially the same form as submitted herewith, with Michels to be effective October 1, 2017; and ii. Authorize the City Administrator to issue change orders that may increase compensation for Michels in an amount not-to-exceed $30,000 per year. Background On June 15, 2017, City staff publicized the Request for Proposal ("RFP") for Natural Gas 1 Construction & Repair Support Services for the Vernon Public Utilities Department ("VPU"), as stated in Vernon Municipal Code section 2.17.14 requirements. The City received a total of two (2) timely proposals from qualified contractors. The two contractors providing proposals were AM Ortega Construction, Inc. and Michels Corporation. A panel of City staff was assembled and collaboratively participated in the selection of the most credible contractor to perform the services listed in the RFP. After a thorough review, AM Ortega received the highest rating, with Michels coming in a close second in the evaluation process. Staff recommends that both firms be selected to perform gas system construction repair services. The cost to retain services from both AM Ortega and i Michels is proposed at a not-to-exceed amount of $300,000 each year per contract. The grand total amount for each three (3) year term agreement is proposed not-to-exceed $900,000. AM Ortega and Michels are highly specialized in the gas industry and both are qualified to deliver the necessary services. In the event that AM Ortega is unable or unavailable to perform the required services in a timely manner, Michels would be asked to perform the required services. This gives VPU more flexibility and increased ability to respond to customer requests, new service installations and emergency situations. AM Ortega and Michels have addressed the Gas Division stated needs by providing responsive and responsible proposals to perform service orders for natural gas system construction&repair support services and have agreed to the scope of services detailed by the City in the published RFP. Conclusion In light of AM Ortega's attaining highest score in the RFP evaluation process, coupled with their past service to VPU, and Michels ranking a very close second in the evaluation process, staff recommends that City Council approve the award of two contracts, each for a three (3) year term and each in an amount not to exceed $300,000 per year. It is recommended that the City Administrator be granted the authority to issue change orders to increase the total compensation up to $30,000 per year for each agreement. The proposed Service Agreement for both AM Ortega and Michels have been reviewed and approved by the City Attorney's office. Fiscal Impact The proposed "not-to-exceed" cumulative amount (including potential change orders) is $330,000 per fiscal year, for a three-year term, with the cumulative total contract value not to E exceed $990,000. Any amount paid to either AM Ortega or Michels shall count toward the not- to-exceed amount. The first year cost has been incorporated in the VPU budget for fiscal year 2017/2018 and will be budgeted for subsequent years. 1 i Attachments) 1. Service Agreement with A.M. Ortega Construction, Inc. 2. Service Agreement with Michels Corporation i i i i i SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND MICHELS CORPORATION FOR NATURAL GAS CONSTRUCTION & REPAIR SUPPORT SERVICES COVER PAGE Contractor: Michels Corporation Responsible Principal of Contractor: Benjamin Nelson, Vice President Notice Information - Contractor: Michels Corporation 8250 White Oak Avenue, Suite 100 Rancho Cucamonga, CA 91730 Attention: Benjamin Nelson, Vice President Phone: (909) 466-0018 Facsimile: (909) 273-5808 Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Kelly Nguyen, General Manager of Public Utilities Telephone: (323) 583-8811 ext. 834 Facsimile: (323) 826-1408 i Commencement Date: October 1, 2017 Termination Date: September 30, 2020 Consideration: Total not to exceed $990,000 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 10.20 i a 1 r r a l June 2017 i a SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND MICHELS CORPORATION FOR NATURAL GAS CONSTRUCTION & REPAIR SUPPORT SERVICES This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and Michels Corporation, a Wisconsin corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on September 19, 2017. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals issued on June 15, 2017, Exhibit "A", and Contractor's proposal to the City ("Proposal") dated July 13, 2017, Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 2.4 Contractor shall serve as a stand-by capacity and only perform services upon the service order written request of the City and only in the event the primary Contractor, A.M. Ortega Construction Inc. ("AM Ortega") is unable to perform such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3 i 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be i i 2 June 2017 t i fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Contract shall commence on October 1, 2017, and it shall continue until September 30, 2020 unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor and AM Ortega grand total cumulative compensation for the entire term of this Contract, including change orders, shall not exceed $990,000 without the prior authorization of the City Council and written amendment of this Contract. To be clear, any amount paid to either Contractor or AM Ortega shall count toward the not-to-exceed amount. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses r specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: I 5.4.1 The actual costs of subcontractors for performance of any of the 3 June 2017 i i services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this i Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit 'C,' if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable 7 expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that 4 June 2017 I I describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. The General Manager of the Department of Public Utilities shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator shall have the authority to issue administrative change orders to increase the compensation due to Contractor under this Contract, but the combined total amount of such change orders shall not exceed $30,000 per fiscal year. 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be i reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. i 9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other i staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, 1 errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to I 1 5 June 2017 i I i professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. 9.2.2 General Liability with minimum limits of at least $1,000,000 per occurrence with a combined aggregate of$2,000,000 written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence"form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be z endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. 9.2.3 If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, i meeting the requirements set forth herein. i 9.2.4 Professional Errors and Omissions coverage of at least $2,000,000. I 9.2.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in 6 June 2017 one of the following manners: (i) Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iii) Provide a "waiver"form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 9.2.7 Insurance shall be placed with insurers with a Best's rating of at least A- Vlll. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with i a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.2.9 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's 3 7 June 2017 1 fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 10.0 GENERAL TERMS AND CONDITIONS. 10.1 INDEPENDENT CONTRACTOR. 10.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 10.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. r 10.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon I i f r $ June 2017 i termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 10.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to i Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 10.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or i breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. 3 i i E i Q June 2017 i No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 10.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 10.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.10 ATTORNEY'S FEES. If any action at law or in equity is brought to i enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. i 10.11 INTERPRETATION. 10.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. i Contractor agrees that the State and Federal courts which sit in the State of California shall I have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to { the jurisdiction thereof. i i a s i 10 June 2017 i I 10.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 10.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 10.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. i 10.11.8 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 1 10.11.9 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no i presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. i f 10.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. s 1 11 June 2017 I 10.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 10.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, i breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 10.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is i not adequate notice. If to the City: City of Vernon Department of Public Utilities 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Kelly Nguyen, General Manager of Public Utilities If to the Contractor: i Michels Corporation. 8250 White Oak Avenue, Suite 100 Rancho Cucamonga, CA 91730 i Attention: Benjamin Nelson i 1 I 12 June 2017 { Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 10.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 10.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force i 1 i i 13 June 2017 i i I Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 10.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 10.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. i The Contractor shall maintain all such records in the City of Vernon. If { not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a i I 14 June 2017 l location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 10.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in ' excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/ times the basic rate of pay. 10.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. i 10.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not 3 3 k i 2 3 15 June 2017 discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. 7 I i i 3 r 16 June 2017 3 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City Michels Corporation., a California and California municipal corporation corporation By: By: Carlos Fandino, City Administrator Name: Title: ATTEST: By: Maria E. Ayala, City Clerk Name: Title: APPROVED AS TO FORM: Hema Patel, City Attorney i i i F f f 17 June 2017 EXHIBIT A REQUEST FOR PROPOSALS a i i '? 18 June 2017 { City of Vernon Request for Proposals (RFP) Natural Gas Construction & Repair Support 7f�Y y D?II t � � N ANE Y s' W v � i City of Vernon Public Utilities Department 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 January 2017 City of Vernon Gas System Construction& Repair Support Request for Proposals 1. INTRODUCTION AND PROJECT The City of Vernon is requesting proposals for natural gas construction, emergency and repair support as needed for work on service laterals, its six-inch polyethylene (PE) gas distribution system, its ten-inch high pressure steel gas transmission system, two distribution regulator stations, and any other aspect of the City natural gas infrastructure that may need outside support. The City will select one or more Contractor, based on demonstrated competence, rates r and charges, and general availability to conduct the work described herein. 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history Vernon has been developed as an industrial community. At the turn of the 20th century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's Vernon was attracting large stockyards and meatpacking facilities. In the 1930's Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tern from its own membership to serve one-year terms. Labor Force: Vernon has approximately 250 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire Management Association, International Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. 3. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of highly qualified contractor(s)to assist in: The service agreement will enable the City of Vernon to call on contractor(s) for natural gas construction and repair support on its natural gas infrastructure which may need outside support, including but not limited to, its six-inch polyethylene (PE) gas y distribution system, its ten-inch high pressure steel gas transmission system, and the two distribution regulator stations. i I -2- January 2017 i i 1 City of Vernon Gas System Construction& Repair Support Request for Proposals The contractor(s) will perform work on as-needed basis. Each time City calls on contractor for support, a service order will be initiated by City, and agreed to mutually by City and contractor, having the following components: a) Detailed description of work, procedures including sketches or drawings as appropriate. b) A fixed cost of work, or estimated man hours and equipment costs, as agreed to by the parties, based on predetermined hourly rates and equipment costs, as included in the base contract. c) Timing for start and completion of work. d) Any other relevant information. All service orders will be approved by an appropriately authorized City of Vernon official. The following are examples of work that City may require of contractor(s): • Welding of high pressure steel gas pipe • Fusion of PE distribution line • Pressure testing of steel and PE pipe with appropriate documentation. • Excavation and installation of steel or PE pipe • Shoring of trenches and excavations Technical and maintenance support of regulator stations • Pipeline damage repair • Recovery from a natural disaster such as a major earthquake • Gas system support, as needed, in the event City does not have sufficient resources • Alterations of two or more sharp bends in the ten-inch steel transmission line prior to the next in-line assessment to occur in 2020 or earlier • Obtain encroachment permit &traffic control management. 4. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select one or more Contractor(s) for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposal: I. Must have employees with extensive experience working on natural gas pipeline and infrastructure. 11. Must be based within reasonable distance of City of Vernon in order to readily dispatch equipment and personnel. III. All personnel working on natural gas pipelines must be Operator Qualified and meet all Pipeline Hazardous Material Safety Administration (PHMSA) requirements. IV. Must be able to respond to some smaller jobs, such as three-man crew working for two days to complete a gas service connection. V. Pursuant to Labor Code 1725.5, must be registered with the Department of Industrial Relations (DIR). VI. Must be able to respond within a timely fashion. VII. The Contractor(s) shall apply for, obtain, and pay for all licenses required by -3- January 2017 i ''I City of Vernon Gas System Construction&Repair Support Request for Proposals governing authorities for the Work. Contractor(s) shall apply and pay for a City of Vernon business license. B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring bid: 1. 40% Qualifications, background and prior experience of the firm in the Service Area(s) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work. 2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. If rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state. 3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of proposer. 5. FORMAT AND DELIVERY OF RESPONSE Respondents are asked to submit four (4) hard copies and one (1) electronic copy of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5" X 11" pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1" margin on all boarders. 2. Organize your submittal in the order described above. 3. Provide one (1) unbound original of your firm's response and one electronic version (via email to jvaldez@ci.vernon.ca.us) -4- January 2017 City of Vernon Gas System Construction & Repair Support Request for Proposals 4. Prominently label the package: "Gas System Construction & Repair Support" and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Javier Valdez—Business &Account Supervisor 4305 Santa Fe Avenue 7 Vernon, CA 90058 5. Responses are due on or before 5:00 p.m. on Thursday, July 13, 2017. Late response will not be accepted. 6. If you have any question about this RFP should be sent solely via email to jvaldezaci.vernon.ca.us. Monday, July 3, 2017 on or before 5:00 p.m. is the deadline to submit any questions regarding the RFP. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub- contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. Introduction and General Scope: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. J D. Ability to Respond to Service Orders: As stated, accepted contractors will not be required to respond to service orders, but may do so provided mutual terms can be agreed upon. Please provide a general description of how readily personnel from your firm may be available for projects at Vernon and the parameters that would determine availability. E. Fees and costs: For services provided, City requests that proposers provide rate and fee schedules for personnel and equipment that will be fixed on an annual basis, but may be escalated at the end of the first and second years of the three- year term. Provide labor rates by job classification such as foreman, laborer, equipment operator, overtime, and holiday rate. Additionally, provide hourly equipment costs by type of equipment such as backhoe, excavator, dump truck, ' etc. Finally include any markups by contractor for items purchased for use on City -5 January 2017 i City of Vernon Gas System Construction& Repair Support Request for Proposals gas system. These rates and fees will be used for service orders leaving the variable for each job to be primarily time required. Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer's most favorable terms and conditions, since selection and award may be made without discussion with any firm. All prices should reflect "not to exceed" amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. F. Ability of the Proposer to Perform: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. Provide at least three professional references. The selected contractor(s) shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. G. Affidavit of Non-Collusion. Proposer must submit a completed and signed, "Affidavit of Non-Collusion." (Copy attached as Exhibit A). a 7. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION i r At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City's website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City's project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 8. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: I A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. i -6- January 2017 1 r . R s City of Vernon Gas System Construction& Repair Support Request for Proposals B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. 1 D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e- mail materials provided by any person other than designated contact staff of City shall not be considered binding. E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. t H. All submitted proposals and information included therein or attached thereto is subject to the California Public Records Act and may be subject to review in the event of an audit 9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST a The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE The selected consultant shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. The consultant shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit"D" of the standard form contract, attached hereto as Exhibit B. Upon the City's request, certified payroll records shall promptly be provided to the City. I January 2017 g i City of Vernon Gas System Construction& Repair Support Request for Proposals 11. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3)years. i t S i 7 i -8- January 2017 City of Vernon Gas System Construction& Repair Support Request for Proposals EXHIBIT A AFFIDAVIT OF NON-COLLUSION A -9- January 2017 1 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is (Insert"Sole Owner",'Partner',"President,"Secretary",or other proper title) of (Insert name of bidder) t who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership,company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal,or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner, directly or indirectly seek by agreement,communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon,or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. 1 I certify under penalty of perjury that the above information is correct By: Title: Date: March 2013 t City of Vernon Gas System Construction &Repair Support Request for Proposals EXHIBIT B STANDARD FORM CONTRACT t j { 1 - 10- January 2017 i a a W SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND[CONTRACTOR'S NAME] FOR NATURAL GAS OPERATIONAL SUPPORT SERVICES COVER PAGE Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice Information - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: (insert name, title] Phone: [insert phone number] Facsimile: [insert fax number] Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Kelly Nguyen Director of Gas & Electric Telephone: (323) 583-8811 ext. 834 Facsimile: (323) 826-1408 Commencement Date: [insert commencement date] Termination Date: (insert termination date] Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3)years, pursuant to Section 9.19 3 2 1 S 1 9 August 2013 I 3 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR NATURAL GAS OPERATIONAL SUPPORT SERVICES This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated , Exhibit "A", and Contractor's proposal to the City ("Proposal") dated , Exhibit"B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed according to the standards then prevailing in the [state] profession. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perfo rm the services under th is Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services i and shall be subject to approval by the City. i 2 August 2013 4.0 TERM. The term of this Contract shall commence on , and it shall continue until unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit"C". 5.2 Contractor's grand total compensation for the entire term of this Contract, including change orders, shall not exceed [state amount]without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the 1 3 August2013 i immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after t the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. The Director of the Department of Gas & Electric shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator, shall have the authority to issue administrative change orders to increase the compensation due Contractor under this Contract, but the combined total amount of such change orders shall not exceed [state amount]. 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 GENERAL TERMS AND CONDITIONS. 9.1 INDEPENDENT CONTRACTOR. 9.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent or employee of City and shall furnish such services in its own manner and method except as required by this Contract. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. Contractor shall be solely responsible 3 for, and shall indemnify, defend and save City harmless from all matters relating to the payment I 4 August 2013 3 i i 1 of its employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 9.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 9.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 9.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy or incompleteness. 9.5 WAIVER. The City's waiver of any term, condition, breach or default of this Contract shall not be considered to be a waiver of any other term, condition, default or i breach, nor of a subsequent breach of the one waived. 1 i l i t 5 August2013 a 9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors and/or assigns. 9.7 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or I transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties or otherwise constitute a novation. 9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. 9.9 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which such party may be entitled. r 9.10 INTERPRETATION. 9.10.1 Applicable Law. This Contract, and the rights and duties of the parties hereunder(both procedural and substantive), shall be governed by and construed according to the laws of the State of California. 9.10.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation and agreements (written or oral). J g August2013 1 u i 9.10.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 9.10.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 9.10.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 9.10.6 Choice of Forum. The parties hereby agree that this Contract is to be enforced in accordance with the laws of the State of California, is entered into and/or is to be performed in the City of Vernon and that all claims or controversies arising out of or related to performance under this Contract shall be submitted to and resolved in a forum within the County of Los Angeles at a place to be determined by the rules of the forum. 9.10.7 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 9.11 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term and provision hereof. 9.12 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 9.13 ARBITRATION OF DISPUTES. Any dispute for under$25,000 August 2013 3 a i arising out of or relating to the negotiation, construction, performance, non-performance, breach or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 9.14 INDEMNITY Contractor agrees to indemnify harmless and defend (even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by law, the City, its City Council and each member thereof, and its officers, employees, commission members and representatives, from any and all liability, loss, suits, claims, damages, costs, judgments and expenses (including attorney's fees and costs of litigation)which in whole or in part result from, or arise out of, or are claimed to result from or to arise out of: 9.14.1 Any activity on or use of City's premises or facilities or any performance under this Contract; or i 9.14.2 Any acts, errors or omissions (including,without limitation, { professional negligence) of Contractor, its employees, representatives, subcontractors, or agent in connection with the performance of this Contract. 9.14.3 This agreement to indemnify includes, but not limited to, personal injury (including death at any time) and property or other damage (including, but without limitation, contract or tort or patent, copyright, trade secret or trademark infringement) sustained by any person or persons (including, but not limited to, companies, or corporations, Contractor and its employees or agents, and members of the general public). 9.14.4 Contractor agrees to release and covenants not to sue the City, its City Council and each members thereof, and its officers, employees, commission members and representatives for any damage or injury (including death)to itself, its officers, employees, g August 2013 agents and independent contractors damaged or claiming to be damaged from any performance under this Contract. 9.15 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amount set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 9.15.1 Automobile Liability with minimum limits of at least $100,000/300,000/50,000 if written on a personal automobile liability form, for using a personal vehicle; or an amount of$500,000 including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. 9.15.2 General Liability with minimum limits of at least$1,000,000 combined single limits written on an Insurance Services Office (ISO) Comprehensive General Liability"occurrence"form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insured as respects liability arising out of the Contractor's performance of this Contract. (a) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as } insured under its own policy of shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (b) Blanket Contractual Coverage (if required by the city). (c) Products/Completed Operations Coverage (where such risk is applicable, as determined by the city). (d) Explosion, Collapse and/or Underground (X, C, and/or U) coverage (where such risk is applicable, as determined by the city). 9.15.3 Professional Errors and Omissions coverage in a sum of at least $1,000,000. Applicable aggregates must be identified and claims history provided to determine t amounts remaining under the aggregate. r i 9 � g August 2013 1 a i Y 9.15.4 Contractor shall comply with the applicable sections of the California Labor Code concerning worker's compensation for injuries on the job. Compliance is accomplished in one of the following manners: (a) Provide copy of permissive self-insurance certificate approved by the State of California; or(b) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of f subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or(c) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.15.5 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to _ City. 9.15.6 Insurance shall be placed with insurers with a Best's rating of no less than B. 9.15.7 Prior to commencement of performance, Contract shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.15.8 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self- insure the risk, with all damages and costs incurred, by judgment, settlement or 10 August 2013 3 i i otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set- off or recoupment from any sums due Contractor. 9.16 NOTICES Any notice or demand to be given by one party to the other be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: If to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally i delivered, or, if mailed, upon receipt or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 9.17 TERMINATION FOR CONVENIENCE (Without Cause) City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days'written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the 11 August2013 { i effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 9.18 DEFAULT In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of(1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. 9.19 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 9.19.1 The Contractor shall maintain and preserve all such records for a period of at least 3 years after termination of the Contract. 9.19.2 The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 9.20 CONFLICT. Contractor hereby represents warrants and certifies that no member, officer or employee of the Contractor is a director, officer or employee of the City of i 12 August 2013 1 Vernon, or a member of any of its boards, commissions or committees, except to the extent permitted by law. 9.21 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/z times the basic rate of pay. 9.22 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit"D". Upon the City's request, certified payroll records shall promptly be provided to the City. 9.23 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit"E". [Signatures Begin on Next Page]. r a 13 August 2013 1 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated in the introductory clause. City of Vernon, a California charter City [CONTRACTOR'S NAME, a[State and California municipal corporation incorporated in] corporation By: By: Carlos Fandino, City Administrator t Name: Title: ATTEST: By: Maria E. Ayala, City Clerk Name: Title: APPROVED AS TO FORM: Hema Patel, City Attorney i t r i 6 t z 14 August 2013 EXHIBIT A REQUEST FOR PROPOSALS i i i i 15 August2013 3 f7 li 1 r Y 3 I EXH�g�T B PROPOSA` 4 �� A�gust20�3 16 �y EXN�p,�T G SGNEpv`E ;I PU�ugt 2p13 1� zj l t_ t EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. r i i 18 August 2013 i i EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an 'Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. i 19 August 2013 EXHIBIT B PROPOSAL 7 4 p! S 19 June 2017 City of Vernon REQUEST FOR PROPOSAL µ Natural Gas Construction & Repair ryR Y_ Support July 12, 2017 n CHI 4 CORPORATION wwwAcheisms r-nation Enclosed Proprietary ic.tary 9�'��for ° n op�I n �,� e�°� t nrlipnts of thist�ropos€a! are riot to be d,sciosed to any party otter than thOS(,1 associated with gUt111fication evaluation,without lheexwesswrfften wopkiqg-, g 0$, e h e � consent of Michels Corporation „ Car CORPORATION Table of Contents 1. Cover Letter 2. Michels Proposal a. Michels Introduction b. Michels Pipeline Advantage c. Michels Pipeline West Reference List d. Labor and Equipment Rates e. Affidavit of Non-Collusion 3. Key Personnel 4. Sample Execution Plan 5. OQ Program 6. California State License 7. Consent Resolution Equal Opporluily Employer Re CORPORATION July 12, 2017 City of Vernon Attention: Javier Valdez— Business &Account Supervisor 4305 Santa Fe Avenue Vernon, CA 90058 RE: Gas System Construction&Repair Support Mr. Valdez: Michels Pipeline Construction, a division of Michels Corporation, would like to extend its appreciation for the opportunity to provide a proposal for the Gas System Construction & Repair Support RFP. Please see attached our completed proposal, as well as supplemental information for your review. If you have any questions or would like to discuss our proposal in further detail, please feel free to contact: Jim Zumwalt John Solis Regional Manager of Western Operations Senior Estimator 8250 White Oak Avenue, Suite 100 8250 White Oak Avenue, Suite 100 Rancho Cucamonga, CA 91730 Rancho Cucamonga, CA 91730 Office: (909) 466-0025 Office: (909) 466-0018 Mobile: (760) 903-3092 Mobile: (909) 273-5808 The following clarifications and assumptions pertain to this proposal: 1. Michels' proposal will remain firm for not less than 90 days from the date of submittal. 2. Michels intends to self-perform all aspects of work under this RFP, with the exception of third party services if required such as NDE inspection, hydro-test witness (CA Fire Marshall Certification), ground penetrating radar (GPR) and Nitrogen pumping services. Depending on in-house resource availability (as Michels typically self-performs), Michels may subcontract boring and horizontal directional drilling. Equal Opportunity Employer CORPORATION 3. Michels has attached for reference a standard template for Execution Plans. As needed, Michels will as a standard practice devise a Work Order specific execution plan prior to mobilization and to facilitate adequate planning, technical understanding of the work order scope, and consideration of variables from a quality and/or safety perspective that will be taken into consideration. 4. In addition to providing Work-Order specific firm or indicative pricing and execution plans, Michels will also provide dedicated safety personnel, project controls and QA/QC personnel as needed. 5. The labor rates as submitted shall be in effect for the term of the first contract year. Michels reserves to the right to adjust the labor rates as needed to account for wage escalation dictated by collective bargaining (Michels would have visibility to any increases by May of 2018 with proposed escalations submitted to City no later than July 2018. The same adjustment cycle would apply for each renewal year of the contract). The rates as submitted are applicable to any area within the City of Vernon and all of Los Angeles County as needed and as executed under the contract. 6. Michels will apply a 10% mark-up to any third party or subcontracted services. 7. Michels will apply a 10% mark-up to any permitting/inspection costs (non-City of Vernon). 8. Michels will apply a 10% mark-up to any material provided. Michels can also provide a standard unit price item list in lieu of cost + mark-up on material, which would be subject to annual adjustments per year under the contract. 9. Based on the volume of work, Michels may propose a percentage discount to equipment billing rates off of invoiced totals, but will not increase individual equipment rates as submitted for the first two years of the contract. 10.Michels' Rancho Cucamonga Operations Facility would be assigned to service the City under the term of this contract and any renewal periods. Michels' operations staff are local and on-call 24/7. Michels' field resources are local or can be pulled from nearby operating centers as needed and as the work stream fluctuates under this contract. 11.Michels can provide services on either a Time & Material (T&M), T&M Not To Exceed, unit price basis or lump sum basis depending on mutually agreeable terms as established under the contract. The goal presented here is to provide the City the most favorable and cost-predictive parameters depending on the level of engineering, and other details available under any particular Work-Order service request. Equal Opportunity Employer i i 3 i 'Car CORPORATION 12.Michels will have local estimating and execution personnel available to assist the City of Vernon in budgeting, forecasting and other project feasibility and constructability needs as they arise during the term of the contract. s Sincerely, r Benjamin Nelson Vice President— Pipeline Division, Western Operations i PO i i i i t j j1 1 i 1 y Box Brownsville, Equal Opportunity Employer l 9 Y�g i t CORPORATION About Michels and Our History Michels Corporation has been pioneering innovative new technologies for more than five decades, growing from a small pipeline construction company into one of the largest, most diversified utility contractors in North America. Michels delivers construction, engineering and procurement services that keep pace with growing demands in the energy, transportation and utility construction industries. Michels was founded by Dale Michels in 1959 in Brownsville, WI, as a small contractor that specialized in natural gas distribution construction. Guided by Dale Michels' spirit of innovation, Michels has grown to become a leading full-service utility and infrastructure contractor that completes projects throughout North America and beyond. Our services are constantly growing and evolving to meet our customers' needs and to provide them with solutions to complex problems. Our capabilities are bolstered by more than 4,000 employees and more than 10,000 pieces of equipment. In 2017, Michels was ranked No. 36 among Engineering News-Record's (ENR) Top 400 Contractors in the United States. Our bonding capacities for single projects are in excess of$390 million and our aggregate bonded work program is up to $1 billion. i Michels' work is performed by our 17 divisions and one affiliate, each of which is capable of working independently in specialized areas. We are also uniquely able to combine the collective strengths of our hard-working people, our expansive equipment fleet and our substantial experience into one team that can construct and manage projects from planning to completion. This unified approach allows Michels to provide innovative solutions, consistent quality and the convenience of having one key point of contact for all facets of a complex project. Facilities Michels Corporation remains headquartered in Brownsville, WI where our corporate offices, support staff and more than 100-acre yard are located. Additionally, Michels is supported by 30 permanent facilities across the United States and in Canada, and many temporary facilities and i yards throughout North America. i Our enviable yard serves as the hub for the maintenance and modification of our equipment as well as the customized fabrication of machinery and tools of all sizes. This allows us to develop creative solutions for specialized projects. s Page 1 i i l 01 CORPORATION Markets We Serve Michels' specialized services are designed to meet the demands of 10 key markets: Oil and Gas—Michels excels in the oil and gas market. Our teams are among the best at cutting- edge trenchless construction methods, including Direct Pipe, horizontal directional drilling and tunneling. We also remain true to our roots, offering gas distribution and mainline pipeline construction, pipeline maintenance and emergency repairs, and station and facility construction, including electrical and dewatering. Communications—Michels is a leader at planning, designing, installing, upgrading and delivering networks of all lengths. We offer a variety of solutions to build our customers' networks. Our construction methods include cable and rail plowing, cable blowing, directional drilling, trenching, and manhole and conduit construction. Power Delivery—Michels builds the electrical infrastructure the powers America. We specialize in the construction of substations, transmission and distribution lines. Our specially trained and equipped bare-hand teams work on live high-voltage lines. Our emergency response teams can be counted on to help our customers repair damage caused by storms and other natural disasters. Renewable Energy—Wind or solar, Michels has you covered.We have built complete wind farms from start to finish.Our renewable market services include overhead and underground collection systems, interconnects, substations, heavy civil and foundations. i Deep Foundations —Michels' design-build capabilities ensure cost-effective, engineered solutions for even the most complex deep foundations projects. We are capable of drilling bell caissons, building earth retention systems, driving piles, and completing marine construction projects. i Sewer and Water— Michels serves the sewer and water industry with a variety of construction methods. We use horizontal directional drilling, Direct Pipe and tunneling to install large- diameter water pipelines. We are also one of the largest installers of cured-in-place pipe (CIPP) lining systems for sewer mains, water mains, and other pressure pipes. Heavy Civil Construction — Michels' heavy civil services include site preparation, excavation, earthwork, road construction, environmental remediation and deep foundations. Our skilled tradespeople complete USACE projects. Our on-site mobile crushing units efficiently tackle the demolition and crushing of concrete and asphalt buildings and roads. i 1 Railway Work—From providing rail ballast to installing fiber, our teams are trained to work with and on the railway. Our rail-mounted plows provide an effective way to install cable and conduit jalong rail right-of-ways. Need to go under the rail way? No problem! Direct Pipe is a trenchless, safe way to install a pipe under the track. j Pagel 2 I i : I a I CORPORATION Construction Materials — Michels and aggregates go hand and hand. We offer crushed aggregates in many sizes, as well as landscape and building stone for residential and commercial uses. Our stunning granite is considered by many to be the perfect choice for landscapes, interiors and monuments. Transportation — Michels understands the complexities, scheduling demands and variety of transportation projects. We provide concrete and finishing work for large metro transit projects, and build foundations for bridges and other infrastructure. We also pave runways, taxiways, aprons and ramps, and complete on-site recycle crushing with our mobile spreads. Safety We take nothing more seriously than the health and safety of our people, our customers and the communities in which we work. We demonstrate our commitment by our first core value: We take pride in our reputation for quality work performed safely and with care for our environment. Safety awareness and training is driven from the top down by the Michels family and our executive managers who play an active role in fostering a culture that puts a premium on safe operations.All operations are supported by a dedicated,trained and qualified team of 150 safety professional who provide training and oversight to make sure everyone understands how to do the job without putting anyone at risk.Additionally everyone on a Michels job site has Stop Work Authority without fear of repercussion. At Michels, we view safety as a "Journey to Zero" incidents. Our primary goals are: no injuries to people, no damage to property and no harm to the environment. In Summary Michels would be honored to partner with you on this project. There are many reasons why we are uniquely qualified to work on this project, but one of the main Michels advantages is that we won't start your project until we understand how you want it to end. We have the experience, people and equipment necessary to complete the most challenging projects. We have a commitment to understanding your goals and tailoring solutions that exceed them while providing a safe, comprehensive approach with a wide range of resources, including in-house fabrication shops to build custom solutions and equipment to meet your projects' demands. When you partner with Michels as your contractor, you get a shared vision of how to safely and successfully execute your project. i I I Page 3 i a I 1 1 { a 0 CORPORATION THE MICHELS PIPELINE ADVANTAGE Michels is the largest full-service pipeline contractor in North America, with disciplines to handle transmission and distribution pipeline construction, horizontal directional drilling, fabrication, hydrostatic testing and pipeline rehabilitation, maintenance and repair, plant and facilities construction. By combining our collective strengths, we are able to assemble the ideas, people, and resources necessary to complete projects of all sizes and in all locations.As a privately owned company, our senior management team is easily accessible to operations at all times, able to make swift decisions and profits are reinvested into the business.We believe that self-performing the work results in safer construction and a higher quality, more consistent, end product. We maintain a wide array of state of the art, company-owned equipment, specialized pieces of equipment designed and fabricated internally, which guarantees that the right equipment will always be available for any project. We have an extensive support system available for our management teams and field crews that provides assistance with safety, environmental and quality control issues. 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N x N 0) F a x 2 LU zcc V a o2f FL 06 — Q E 06 > O c o. c 0-Nn p N N 1p 'n a O m 00 LJ' w Ln O Y W rl -4 'O^ O c j v LO u ltl In •++ �= Cn +. c L .0 j — U N = a a N ry a a Lr a v o a v °0 o N Ln Z Z Ln a g o O r u N ry > m N ^ c a J Q N cv a p p v Q a u �n v °� J c •� O U N v F a p 0 O O N � v r j N L `O O > 3 W Z a o x ° x x a m x o o m c o v a W >T U U Q Y Z a x = a `° m Z v m J C = x F = N Q m d \ 01p m oo m 1n m m m LD m m ry m m m N io m U 3 Ln N Ln m N N Ln N Ln n 00 Ln 'j- -1 00 m d• (A Z Z n Ln r� N lD lD n Ln n c-1 N a n l0 Ol O W M Ln m o ma) m � m M M w 00 m m 1-10; w 00 Ln 00 N rl rl co co 00 m M m m 0 m m v W Ln N l!7 N ('�1 M lfl Ln lD Ln n m N N Ol 2 L r O wO m N N O Cl) O LO Ol 01 w W r-4 1-1 0 V Ln O In O m m In O Ln O O O 0 O 00 00 LD _ W LO -:t w Ln 00 00 lD Ln LD It Ln Ln N N N m C z G W a d Y c E J E a3• C a c Y U U C O c N N O Y G y v >, v a) a) 0) On v VLL ai c0 c0 N J J ri (:JaiCJ OU f0 l0 L7 () c LJ 'n - a Y a a o r`0 o m c c o E o Y E ° v J s 3 0 u w W J J 1= - CC J F cc- WJ U W Z v v l L ti C T J J (p CIO (p V V U U v V v (D t N v a) n v O' j W W W 01 W O_ W a - Q a a — a c — — _ /6 f0 c .- z 3 a7 LD D W LO 0 m O L c Z J L L L Z O J l0 l0 Vi c ur a @ O a a a Cu a { o m a n u u $ u a n o 0 o a E - r z - - c u o v 0 0 0 u fO L f0 L L .um J f0 O f0 7 O O O f0 a a a Z a s a F F a u F u a u u u u I j 1 i } 1 **LABOR RATES FOR MAINLINE PIPELINE WORK** January 1, 2017 to December 31, 2017 HOURLY RATES FOR PERSONNEL State of California PER DIEM CLASSIFICATION STRAIGHT OVERTIME PER DAY Superintendent 143.70 201.20 216.00 Assistant Superintendent 121.50 169.10 216.00 Foreman 114.90 159.40 216.00 Engineer 113.30 157.10 216.00 Office Manager 101.40 139.90 216.00 Material Man 90.60 124.30 216.00 Office Clerk 79.80 108.50 216.00 Welder Foreman 124.00 164.80 105.00 Welder, Steward 121.50 161.30 105.00 Welder 120.70 160.10 105.00 Journeyman 120.70 160.10 45.00 j Welder Helper 79.50 104.70 45.00 ' Operator 1 99.50 131.70 Operator 2 97.10 128.30 Operator 3 94.80 124.90 Teamster 84.70 109.30 Skilled Laborer 71.60 95.30 45.00 Laborer 70.00 93.00 45.00 * All hours worked in excess of 8 hours per day and on Saturday or Sunday will be charged at the time and one half rate. * All hours worked on legal holidays will be charged at a double time rate, or as per the applicable union contract agreement. * All subcontractors, project specific material, third party rented equipment, fuel, freight, tax, t etc. will be billed on a cost+10% basis. * Per Diem: Superintendent through Office Clerk charged 7 days per week. I 1 i i I I I j MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY VEHICLES A 01 6X6 Off Road Haul Truck 118.75 A 02 Flatbed Dump Truck 30.65 A 03 Quad Axle Dump Truck 66.95 A 04 Skid Truck, Roll Off 46.45 A 05 Tandem Axle Dump Truck 45.25 A 06 Water Truck, Small (<3,000 Gal.) 30.25 A 07 Winch Truck 28.15 B 01 Pickup Truck, 1/2 Ton 20.75 B 02 Pickup Truck, 3/4 Ton 23.50 Col Semi Tractor 67.20 C 02 Semi Tractor W/Crane 62.95 E 01 Bridge Inspection Truck 25.60 E 02 Bus 16.50 E 03 Fuel Truck-< 3,000 gal. 30.00 E 04 Fuel Truck-4,000 gal. 81.60 E 05 Hydro Excavating Truck 153.65 E 06 Knuckle boom Truck 40.25 E 07 Lube Truck 41.45 E 08 Mat Loading Truck 67.60 E 09 Vacuum Truck 70.65 F 01 Utility Truck 1 Ton 27.20 F 02 Utility Truck 2 Ton 38.90 F 03 Pipe fitting Truck 28.15 F 04 Welding Truck 29.10 F 05 Mechanics Truck 30.25 G 01 Bucket Truck 35.50 G 02 Bucket Truck (48-60 Ft.) 41.70 G 03 Digger Derrick Truck 46.10 TRAILERS D 01 Arrow Board Trailer 6.35 D 02 Brush Chipper 16.75 D 03 Flat bed Trailer 3.35 D 04 Frac Tank 6.60 D 05 Low Boy Trailer- 2 Axle 9.95 D 06 Low Boy Trailer- 3 Axle 22.50 D 07 Low Boy Trailer-4 Axle 22.50 D 08 Office Trailer 22.50 D 09 Pintle Hitch Pipe Trailer 5.85 D 10 Pintle Hitch Trailer- 2 Axle 5.85 D 11 Pintle Hitch Trailer- 3 Axle 5.85 I 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 1 3 I MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY D 12 Pipe Trailer 5.85 D 14 Step deck Trailer 9.95 D 15 Survey Trailer- HDD 22.50 D 16 Tanker Trailer 5.85 D 17 Testing Trailer 22.50 D 18 Tool / Parts Trailer 22.50 D 19 Tool/ Parts Van 22.50 D 20 Vacuum Excavation Trailer 25.45 D 21 Traileze Tandem Axle Equip.Trailer 3.35 D 22 Coiled Pipe Trailer 3.35 D 23 40' Pipe Trailer 3.35 D 24 12' - 20' Wells Cargo Trailer 3.35 CRANES E 10 Telescopic Fork Lift (10K-12K LB) 49.50 E 11 Telescopic Man Lift 39.10 E 12 20 Ton RT Crane 39.00 E 13 30 Ton RT Crane 47.35 E 14 35 Ton RT Crane 71.15 E 15 45 Ton RT Crane 79.00 E 16 65 Ton RT Crane 101.45 E 17 75 Ton RT Crane 103.65 E 18 90 Ton RT Crane 139.45 E 19 130 Ton RT Crane 178.95 E 20 40/50 Ton Crawler Crane 65.70 E 21 60/80 Ton Crawler Crane 89.45 E 22 90/100 Ton Crawler Crane 124.15 E 23 Truck Crane 15 Ton 35.90 E 24 Truck Crane 25 Ton 50.65 E 25 Truck Crane 35 Ton 62.20 E 26 Timber Pro Logging Rig 124.10 TRENCHERS- Carbide teeth extra H 01 360 RT Trencher 16.35 H 02 660 RT Trencher 28.40 H 03 960 RT Trencher 52.65 H 04 TA- 65 - Barber Green 88.95 H 05 Tesmec Rock Saw 160.95 H 06 Tesmec 1175 326.15 H 07 Vermeer Rock Saw 137.40 H 08 Walk behind Trencher 6.70 S i 1 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 2 1 MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY BACKHOES/ EXCAVATORS Q 01 Mini Backhoe 18.85 Q 02 J-D 110 Backhoe 21.20 Q 03 NH LB 110/J-D 310 Backhoe 32.90 Q04 NH LB 115 Backhoe 46.95 Q 05 Mobile RT Excavator 85.00 N 01 Mini Excavator 18.85 N 02 J-D 35 Excavator 18.85 N 03 J-D 50 Excavator 18.85 N 04 CAT 315/J-D 135 Excavator 64.25 N 05 Komatsu 120 Excavator 64.25 N 06 CAT 320/322 Excavator 89.40 N 07 Komatsu 220 Excavator 89.40 N 08 CAT 330 Excavator 124.85 N 09 Komatsu 300 Excavator 124.85 N 10 J-D 350 Excavator 124.85 N 11 Komatsu 400 Excavator 145.75 N 12 CAT 345 Excavator 145.75 N 13 J-D 450 Excavator 145.75 EXCAVATOR ATTACHMENTS Sol Breaker- 110 Backhoe 9.40 S 02 Breaker- 322 &Smaller Excavator 24.00 S 03 Breaker- 330 Excavator 30.40 S 04 Breaker- 345 Excavator 38.10 i M 01 Compactor- Backhoe 5.10 M 02 Compactor- Excavator 8.90 M 03 Padding Bucket 42.70 M 04 Vacuum Pipe Lift 23.40 M 05 Sheeting Hammer 75.45 CRAWLER TRACTORS P 04 CAT- D-4- Dozer 35.40 P 05 CAT- D-5 - Dozer 51.00 P 06 CAT- D-6- Dozer 67.85 P 07 CAT- D-7- Dozer 86.65 P 08 CAT- D-8- Dozer 172.15 P 36 CAT- D-9 - Dozer 264.70 P 09 CAT- Challenger Tractor 34.20 P 10 CAT-Tack Tractor 77.95 P 11 Delta - W/ Brush Cutter 53.95 P 12 J-D 450 Dozer 35.40 P 13 J-D 850 Dozer 71.35 t 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 3 i I MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY P 14 800 Track Dump Truck 27.40 P 15 1500 Track Dump Truck 49.15 P 16 2200 Track Dump Truck 66.45 P 17 3300 Track Dump Truck 78.95 P 18 Posi-Track Loader 24.15 P 19 Posi-Track Loader w/Mower 30.20 P 20 Takeuchi Loader 23.20 P 21 Delta 150/190 Cable Plow 48.60 P 22 D7 Cable Plow 69.35 END LOADERS, RUBBER TIRE EQUIP., ROLLERS, P 23 Skid Steer Loader 29.15 P 24 CAT- 928 Loader 48.00 P 25 J-D 624J Loader 52.20 P 26 CAT- 936 Loader 65.75 P 27 CAT- 966 Loader 97.45 P 28 L 70 & 90-Volvo/J-D 544J Loader 52.20 P 29 L 120-Volvo Loader 52.70 P 30 L 150-Volvo Loader 75.75 P 31 Loader w/ Iron Wolf Grinder 135.50 P 32 Small Two drum Roller 23.50 P 33 Large Single Drum Roller 64.90 P 34 CAT- 140 G -Grader 120.00 P 35 CAT- 16 Grader 153.50 BENDING MACHINES- Bending set extra R 20 Pipe Bender- 6" - 20" 40.15 R 30 Pipe Bender- 22" - 36" 95.75 LANDSCAPE EQUIPMENT T 01 Small Utility Tractor 19.15 1 T 02 Tractor W/Broom 16.15 T 03 40 - 60 HP Farm Tractor 34.85 T 04 80 - 120 HP Farm Tractor 66.10 T 05 Chisel Plow 5.95 T 06 Disc 8.60 T 07 Power Rake 9.50 T 08 Rock Picker 6.20 T 09 Rock Rake 6.20 T 10 Seeder 6.20 J f ti 7 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 4 { i MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY SIDE BOOMS U 3 RT-Side boom 22.15 U 4 D-4-Side boom 76.70 U 5 D-5 - Delta Side boom 79.20 U 6 561 -Side boom 79.20 U 7 572 -Side boom 107.60 U 8 583 -Side boom 127.50 U 9 587 -Side boom 166.85 U 10 594-Side boom 166.85 GENERATORS V 01 0- 10 KW-Generator 7.00 V 02 11 -50 KW-Generator 21.50 V 03 51 - 125 KW-Generator 39.20 V 04 126 -400 KW-Generator 61.75 PUMPS W 03 3" Gas powered Pump 8.75 W 04 6" Diesel powered Pump 30.00 W 05 2" Electric Pump 3.45 W 06 3" Electric Pump 5.90 W 07 4" Electric Pump 15.25 W 08 6" Electric Pump 17.40 W 09 Concrete Pump 17.00 W 10 Dewatering Pump 56.85 W 11 Fill/Test Pump 64.70 W 12 Grout Pump 29.20 W 13 Slurry Pump 29.20 W 14 Small Triplex Pump 6.45 i W 15 Well Point (Per Day) 0.95 AIR COMPRESSORS X 00 Air Compressor 0-85 CFM 9.35 X 01 Air Compressor 90- 250 CFM 16.50 X 02 Air Compressor 425 CFM 34.45 X 03 Air Compressor 750 CFM 39.45 X 04 Air Compressor 900 CFM 59.45 X 05 Air Compressor 1200 CFM 69.45 X 06 Air Compressor 1600 CFM 79.45 j I f a a i i 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 5 3 i MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY BORING EQUIPMENT Z 2 Auger Bore 6" - 24" 93.90 Z 3 Auger Bore 30" - 60" 288.45 Z 4 Vermeer D10x15 89.35 Z 5 Vermeer D16x20A 89.35 Z 6 Vermeer D24x40A 112.90 Z 7 Vermeer D33x44 146.10 Z 8 Vermeer D50x100A 174.50 Z 9 Vermeer D100x120 233.70 Z 10 Mud rig, International 7600 70.35 Z 11 Mud Pump for DD50 60.50 Z 12 Mud Pump for DD150 79.95 Z 13 Hole Hog, 2" 5.90 Z 14 Hole Hog, 4" 6.75 Z 15 Hole Hog, 6" 7.65 Z 16 18" Casing Hammer 324.85 Z 17 24" Casing Hammer 356.45 Z 18 Ditch Witch 100 A/T HDD Drill Rig 357.25 Z 19 Ditch Witch 4020 A/T HDD Drill Rig 174.50 MISCELLANEOUS Y 01 Air Drill/Spade/ Hammer 3.65 Y 02 Air Monitor 8.95 Y 03 All Terrain Vehicle 10.25 Y 04 Arrow Hammer 20.45 Y 05 ATV- 6x6 18" Tracks 20.50 Y 06 ATV-with Tracks 11.15 Y 07 Beveling Machine 5.75 Y 08 Boat w/Motor 4.60 Y 09 Box Truck Foam System 52.25 Y 10 Butt Fusion Mach. 2"-6" 8.45 Y 11 Butt Fusion Mach. 8"-18" 16.70 Y 12 Butt Fusion Mach. 20"-36" 130.20 Y 13 Cable/Pipe Locator 5.40 Y 14 Chain Saw 6.00 Y 15 Circular Saw 1.85 Y 16 Compactor- Plate Hand Held 9.00 Y 17 Compactor- Rammer 10.35 Y 18 Concrete Saw 26.90 Y 19 Core Boring Machine 19.15 Y 20 Cut Off Saw 6.00 Y 21 Cutting torch w/Gases 5.75 Y 22 Epoxy Power Crete Coating 44.00 3 I i 1 I { 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 6 i MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY Y 23 Epoxy Spray System 33.40 Y 24 Ground Thaw unit 38.10 Y 25 Hydraulic Torque Wrench 59.90 Y 27 Hydro-Seeder 15.15 Y 28 Level, Laser 18.95 Y 29 Level,Transit 10.15 Y 30 Light Plant 11.95 Y 31 Manhole Ventilator US Y 32 Marooka Foam System 70.60 Y 33 Mats (per Day) 11.00 Y 34 Pipe Cradle 5.70 Y 35 Pipe Rollers 12.95 Y 36 Pipe Threading Machine 8.95 Y 37 Pressure Washer 22.65 Y 38 Road Plates -8' X 12' 6.25 Y 39 Road Plates -8" x 20' 8.10 Y 40 Sandblaster 32.65 Y 41 Sheeting Driver-air 12.20 Y 42 Sheeting Extractor 14.75 Y 43 Small Tools 17.90 Y 44 Sod Cutter 9.20 Y 45 SPY Deeper 3.40 Y 46 Straw Blower 13.90 Y 47 Top Soil Shredder 16.20 Y 48 Trench Shield 36.65 Y 49 Trimble 730 Total Station 58.15 Y 50 Water Canon 16.15 Y 51 Welder -< 250 amp 6.75 Y 52 Welder- > 250 amp 15.95 I Y 53 Asphalt Zipper 15.00 i i i i E i 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 7 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) Benjamin Nelson ,being first duly sworn deposes and says that he/she is Vice President (Insert"Sole Owner","Partner','President,"Secretary",or other proper title) of Michels Pipeline Construction, a division of Michels Corporation (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership,company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; i b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal,or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner, directly or indirectly seek by agreement,communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon,or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. a I certify under penalty of perjury that the above information is correct { By: Title: Vice President- Pipeline Division, Western Operations Date: July 12, 2017 March 2013 f � P jl CORPORATION City of Vernon Gas System Construction & Repair Support KEY PERSONNEL Michels Corporation provides the following key personnel resumes for this work. I Jim Zumwalt— General Manager • David Kendrick— Superintendent Y • Chuck Mackey— Safety t Equal ti a i 3 I Opportunity 1 i G 1CHL`,� s Jim R. Zumwalt CORPORATION Regional Manager, Western Operations PROFESSIONAL 2015— Present: Regional Manager, Western Operations EXPERIENCE Michels Pipeline Construction I Kirkland, WA Responsible for estimating, planning, and managing construction of pipeline,station fabrication, hydrostatic testing and various maintenance projects. Oversees the scheduling of multiple crews, materials,equipment, subcontractors, and controls all phases of construction. Responsible for cost controls,invoicing, union labor negotiations, owner contract agreements,and complete profit/loss accountability for multiple and simultaneous projects. 2014—2015: Senior Project Manager/Lead Estimator r Snelson Companies, Inc. I Sedro-Woolley, WA Managed all aspects of the PSEP(Pipeline Safety Enhancement Program)portfolio for Southern California Gas Company(SCG). Assisted with contract submittal,negotiations, and award process. Ensured compliance with all client requirements including but not limited to OCIP, contractual adherence,operator qualifications, safety program requirements,target pricing cost tracking, and open book accounting process. Engaged in pre construction planning and feasibility studies,assisted SCG with engineering,environmental, land,and permitting.Assisted with project development, planning, and execution of mainline,distribution, both high pressure and low pressure natural gas systems in both urban and rural areas. 2013—2014: General Superintendent, Mainline Division Arizona Pipeline Co. I Hesperia, CA Supervised multiple spreads. Responsible for safety,quality, production and reporting(employee time, progress etc.). Started and completed phase 2 of"SWG" Hwy 89 Lake Tahoe replacement project of 3+miles transmission/distribution along with multiple creek bores of the main inlets to Lake Tahoe,a sensitive environmental area that has stringent BMP requirements. 2011 —2012: General Superintendent ARB Supervised multiple crews for 2 different Clients both PG&E and So Cal Gas. Responsible for safety,quality, production, reporting and handled all union issues that came up including Pre- Jobs.Worked with the client PG&E and built the relationship between the client and contractor that is very valuable in this industry. 2011: Superintendent j, Herman Weissker, Inc. I Riverside, CA ' 2010—2011: Superintendent i Northern Pipeline 2007—2010: Superintendent/Project Manager Arizona Pipeline Co. I Hesperia, CA 2005—2007: Owner/Operator I Jimmy Z Backhoe 6725 116th Avenue NE,Suite 200 •Kirkland,WA 98033 1 425-952-6235 1/2 1 Revised 05/02/2016 I i PROJECT South West Gas I Hwy 89 transmission/distribution 9 mile 8" steel 6"PE PROFILES replacement; 13+million project bid&worked closely with crew and owner day in and day out took care of all change orders and billing—Lake Tahoe, CA • Paiute Pipeline Co. 119 miles 36 inch 17+ million project was laid and taken up in place for a NDot project in city and rural area including a lift station and 2 stations; Carson City, NV • South West Gas 14 mile 24 inch steel replacement inside city limits with a -10 FWY cased bore crossing with a launcher and receiver station; 4 mile 24 inch steel replacement inside city limits with a 1-10 FWY cased bore crossing with a launcher and receiver station, AZ TRAINING & First Aid/CPR Certified CERTIFICATIONS OSHA Competent Person • OSHA 10-Hour • OSHA 40-Hour Drug&Alcohol Awareness Training Class A License Associates in Mechanical Engineering California Contractors License#879188 • Environmental&Corrosion Control Traffic Control • OQ's for PG&E, SDG&E, South West Gas, So Cal Gas, Kinder Morgan • Certified Shoring • Certified Pipeline Welding Inspector CPWI+#63765421 x 3 e- 6725 116th Avenue NE,Suite 200•Kirkland,WA 98033 1 425-952-6235 2/2 1 Revised 05/02/2016 s .. David W. Kendrick CORPORATION Foreman PROFESSIONAL 2016— Present: Foreman EXPERIENCE Michels Pipeline Construction Kirkland, WA Oversee scheduling and budgets of all assigned project work. Directly supervise employees in work tasks to verify and ensure conformance to specifications,drawings,procedures, safety,and quality. Perform job takeoffs,monitor organization and mobilization of equipment and materials, utility locates, pre-construction meetings,onsite crew management and equipment operation for various i projects. 2013—2016: Foreman Barnard Pipeline, Inc. Woodland, CA 2011 —2012: Hydrotest Foreman ARB, Inc. I Lake Forest, CA 2008—2010: Foreman Rockford Corp. I Hillsboro, OR 2006—2007: Foreman Henkels & McCoy Bluebell, PA i PROJECT TransCanada Shoretree Compressor Station Analyzer Upgrades; Mechanical, PROFILES civil and instrumentation upgrades. —Standish, CA i I PG&E Integrity Dig Program; Throughout Service Territory E E TRAINING & Class A CDL 1 CERTIFICATIONS (OQ)Operator Qualification Veriforce Training OSHA 30 Certification • OSHA 10 Certification Hydrostatic Testing Operator Certified Railroad Training • CPR/AED/First Aid Training • Safety Training Passport • Competent Person Training Excavation Safety Training Confined Space Training • Gas Transmillion Clearance Certified Pipeline Training(80 Hours) 6725 116th Avenue NE,Suite 200•Kirkland,WA 98033 1425-952-6235 1/2 I Revised 11/29/2016 INDUSTRY Member, International Union of Operating Engineers Local 18 Columbus, OH INVOLVEMENT EQUIPMENT Effective in collaborating with crews in sub-contracting,ordering materials,and coordinating EXPERIENCE equipment and supplies. • Completed multiple gas distribution and mainline transmission pipeline across United States. Equipment and Facility Maintenance. EDUCATION Tri-Valley High School High School Diploma 1 i 1 , 3 t r I , 1 x 6723 116th Avenue NE,Suite 200•Kirkland,WA 98033 425-952-6235 2/2 Revised 11/29/2016 a a i } i s William "Chuck" Mackey CORPORATION HSE Coordinator PROFESSIONAL 2013— Present: HSE Coordinator EXPERIENCE Michels Pipeline Construction Brownsville, WI Development and implementation of on-site procedure, emergency response plan,on-site safety inspections, equipment inspections, and reporting to supervisors.Assigned the ' responsibility for coordinating and maintaining the company safety program.Advises management in matters of safety and health,and monitors day-to-day operations to ensure that the company's safety policies and procedures are followed. 2012—2013: Senior Safety Manager Spection, LLC Parma, MI 2012: Senior Safety Coordinator Precision Pipeline Company Eau Claire, WI 2010—2011: MBF Inspection Services Senior Safety Inspector Roswell, NM 2009—2010: Senior Safety Inspector Tulsa Inspection Resources Tulsa, OK 2009: Physical Therapist Assistant Rehab Care— McAlester Regional Health Center McAlester, OK , 2008: Safety Inspector MBF Inspection Services Roswell, NM 2004—2008: Owner/Operator Qualified Workplace Solutions McAlester, OK 2004—2005: Safety Director AOK Construction McAlester, OK 2003: Field Safety JoMax Construction Co. Great Bend, KS 1984— 1988: QM2 US Navy PROJECT TransCanada Keystone Gulf Coast Project; Mainline Spread 1 PROFILES Enbridge Flanagan South Pipeline Project; Mainline Spread 2 • Enbridge Flanagan South Spreads 1 and 2, and MS River HDD i TransCanada I Carty Lateral; Installation of 24 miles of 20"pipeline and meter station piping and buildings—Morrow County, OR 817 W.Main St. •Brownsville,Wr 53006-0128 1920.583.3132 1/2 1 Revised 11/11/2016 i J 1 1 a 1 i PROJECT Dakota Access Pipeline DAPL Spread 4; Construct and install approximately 380 PROFILES miles of 30"pipe from Linton, ND to Cherokee, IA.The project includes 13 directional drills. — (continued) Harrisburg, SD TRAINING $[ Medic First Aid/CPR/AED Trainer(Replaces MEDIC First Aid Authorized Instructor) CERTIFICATIONS Crosby ASME Rigging Trainer Development • Crosby McKissik Block Technology MEDIC First Aid Authorized Instructor First Aid/CPR Certified • OSHA 500 i OSHA 510 r EWeb00 • Competent Person Excavation a • COSS EDUCATION Carl Albert State College Poteau, OK Associates of Physical Therapist Assistant Brazosport Jr. College I Lake Jackson, TX Associates of General Electives i i s a i 817 W.Main St.•Brownsville,Wl 33006-0128 1920.583.3132 2/2 1 Revised 11/11/2016 { i a MICHELS PIPELINE CONSTRUCTION WORK PLAN Project OWNER TM Micn PIPELINE CONSTRICTION Jim Zumwalt Western Regional Manager Michels Work Plan - 6-22-17 REV#0 JOB #TBA The following is Michels Pipeline Construction's Work Plan for Project. i i i 7 u ,IPE=Eu,NST"UC°ON WORK PLAN TABLE OF CONTENTS JOB PREPARATION AND SAFETY .................................................................................... 2 SITE SPECIFIC HAZARD ASSESSMENT:.................................................................................................... 3 SITE SPECIFIC EMERGENCY RESPONSE PLAN (ERP): ................................................................................ 3 ORIENTATION:................................................................................................................................. 3 SUB-CONTRACTOR MANAGEMENT: ..................................................................................................... 3 H3E MANAGEMENT OVERVIEW:.........................................................................................................4 PROJECTMANAGEMENT ............................................................................................. 5 COORDINATION:............................................................................................................................... S DOCUMENTATION: ........................................................................................................................... 5 PROJECTCONTROLS:......................................................................................................................... S QUALITYCONTROL: .......................................................................................................................... 5 M|[ncB PERSONNEL:....................................................................................................................... 6 PROJECT CLOSEOUT:......................................................................................................................... G MEANS AND METHODS............................................................................................... 6 MOBILIZATION:................................................................................................................................ 6 WorkPlan:...............................................................................................................................................7 RESTORATIONPLAN: ......................................................................................................................... 7 DEMOBILIZATION:............................................................................................................................. 7 JOB PREPARATION AND SAFETY Job Safety and experienced key employees are held to high standard at Michels. Our key employees will assure a quality product for our customer, and provide pipeline construction knowledge for the local union dispatched employees. Their possible newfound knowledge will not only assist our efforts, but the pipeline integrity industry itself. Z1Pa8e KM REV#0 JOB#TBA 6-22-17 PIPELINE CONSTRUCTION WORK PLAN All contractor and subcontractor personnel will be responsible and held accountable for performing their work in accordance with Owner and Michels' HSE Program requirements, as well as all applicable regulations and safe work practices and procedures. SITE SPECIFIC HAZARD ASSESSMENT: A thorough Site Specific Hazard Assessment will be conducted upon project award that will encompass all facets of pipeline construction. Individuals conducting the assessment will pay special attention to the hazards associated with excavation safety, public/transportation safety and environmentally sensitive areas,etc.A Site Specific Safety Plan (SSSP)will then be developed i for the project based on the aforementioned hazard assessment, location of project, and scope of work. Specific Hazards that will be addressed in the Project • Working on hillsides, slopes, and mountainous terrain 0 Working around equipment • Protection of the public • Operating motor vehicles • Trucking— Hauling equipment/Permit loads • Winter working conditions SITE SPECIFIC EMERGENCY RESPONSE PLAN (ERP): The Site Specific Emergency Response Plan will be developed upon award of contract with input from all the project stakeholders. The ERP (Emergency Response Plan) is developed using information obtained during the Site Specific Hazard Assessment and is incorporated into the SSSP. An Accident/incident/injury reporting procedure with 24-hour emergency contacts, phone lists, and medical management plan will be developed and implemented.The ERP guidelines and information will be addressed with all personnel during the mandatory project/new hire orientation process. ORIENTATION: All Michels and subcontractor employees are required to attend a comprehensive project- specific orientation that is developed according to the SSSP. Orientations are delivered by an experienced member of the Project HSE team via PowerPoint and other visual tools in an interactive class room environment. All employee files and training records are maintained and available for review upon request. 3 SUB-CONTRACTOR MANAGEMENT: Subcontractors (at a minimum) will be required to have an active ISNetworld subscription with I acceptable HSE grades prior to performing any work for Michels. i y 3 Page I i KM REV#0 JOB#TBA 6-22-17 PIPELINE CONSTRUCTION MICHELS WORK PLAN All Subcontractors are vetted in a number of areas including: • HSE Training and Performance • HSE Improvement Plans • Licensing and Status • Work Experience and Past Projects • Equipment Fleet • Site Safety Plan specific to the work they've been hired to perform, unless the subcontractor is subscribing to Michels Corporation's Site Specific Safety Plan (SSSP). • Training documentation on file for all employees on site, specific to the contractor. • Proof of Anti-Drug and Alcohol program compliance (DOT on all regulated sites). • Diversity Status HSE MANAGEMENT OVERVIEW: Michels will continue to drive a safety-focused culture and reduce the number and severity of safety-related incidents through implementation of the following: • As previously mentioned, upon award of contract Michels will develop a Project/Site Specific Safety Plan (SSSP) that supplements Owner's program and requirements, and specifically addresses the hazards associated with the project. • Michels will appoint a HSE Manager to the project. The HSE Manager will report directly to the Director of HSE for Michels Corporation, and will be responsible for identifying hazardous conditions and/or practices and implementing a corrective action plan to mitigate the hazards. • All Michels personnel (including subcontractors) will be required to attend the Michels Project/New Hire Orientation training sessions (including pre-employment drug and alcohol screening) prior to being authorized to begin work. • All Michels sites (inclusive of subcontractors)will be subject to frequent documented HSE I audits to assess compliance, HSE culture and determine if any inadequacies exist and identify any opportunities for improvement. Project Communications will include but not limited to the following: • Weekly meetings will be conducted by Superintendent every Monday via Safety Alerts: (Michels, Customer Representatives, and Subcontractors). • HSE Leads (Michels and Client) discuss daily pertinent information and/or recent incidents, trends and KPIs. • Weekly Score Cards — Analyzing and communicating trends on projects to project management and personnel. i { a 4 Page 3 i 1 i j KM REV#0 JOB#TBA 6-22-17 PIPELINE ICHECONSTRUCTION S WORK PLAN PROJECT MANAGEMENT Michels' planning effort for this project has already begun.The bid estimate and schedule will be the starting point for producing a more detailed execution plan, resource plan and project construction schedule upon award.These plans will improve upon the bid plans submitted taking into account any changes previously not known with added details and listing resources needed for each activity. Owner's input in the schedule is welcomed during this phase of the project. During the planning phase the site specific safety plan will be drafted and submitted to Owner for review and approval. COORDINATION: During construction a look-ahead schedule will be distributed to the project team and respective Owner staff each week. The construction schedule will be updated based on actual progress on site and each activity that is behind will require a recovery plan to get it back on schedule. This updated construction schedule will be built using Microsoft Project and Microsoft Excel. Each morning the Superintendent will conduct a JSA, and execute the planned activity for that day. DOCUMENTATION: Michels' PM will work closely with the site-inspection staff to ensure all documentation is accurate and distributed timely. Both working together to make the project run as smoothly as possible.At the conclusion of the project all necessary documentation will be provided to Owner in the form of a job book and final invoicing will be done. a i PROJECT CONTROLS: Weekly cost reports will be reviewed by Michels' General Manager of Western Operations and VP of Western Operations. QUALITY CONTROL: Michels Quality Control team will review project documentation and perform an audit on the project. QC Staff will be familiar with Owner standards and procedures. i i I S Page I KM REV#0 JOB #TBA 6-22-17 PIPELINE WORK PLAN MICHELS PERSONNEL: Western Regional Manager Jim Zumwalt Foreman TBD PROJECT CLOSEOUT: In an effort to continually improve our operations, Michels' General Manager, Project Management, Safety Manager and Superintendent will conduct a post-project review and identify successes and failures on the project. Owner is encouraged to participate in this review. MEANS AND METHODS The job walk permitted all daylight work, thus if more work can be safely completed ahead of schedule Michels will do so. MOBILIZATION: All employees and sub-contractors for the project will be oriented into Michels and Owner's safety program, the SSSP, and environmental requirements for the project as mentioned above in "Job Preparation and Safety." Upon award, Michels will notify State and Local agencies in the form of a Dig Alert via USA North 811 prior to the project. As the respective Michels employees are orientating, Owner inspection staff can conduct their necessary steps to begin the project. For example, the LOM 204 Procedure, sweeps, notification of Owner management, and lastly photos of pre- construction. After safety and orientation, the final day of mobilization will be acquiring all materials and equipment needed to complete the project in the laydown areas. The entrance to the job-site will acquiring rumble plates, laydown areas will be delineated with safety fence, and ROW(Right- of-Way) established by the end of day. WORK PLAN: Once Michels has completely mobilized the entire crew will go through site specific training along with the required OQ's. Once work starts the ROW will be swept and all unknown utilities mark and located. We will pothole all needed utilities before any excavation activities. Michels will then identify the ends of each line to be removed and assess alignment, depth and distance from top of slope. In particular,if it is determined that the 16" line can be safely removed without the installation of sheet piling, Michels will anchor the ends of the pipeline to blocks, which are also anchored down by cables. Once the pipe has been anchored and cabling system 6 Page j I j KM REV#0 JOB#TBA 6-22-17 MICHEI.S PIPELINE CONSTRUCTION WORK P LA N securely affixed and stationary, the 16" will be exposed by mechanical excavation to a depth sufficient to eventually remove the entire section. Once the entire section has been exposed (which should take no more than 4 days), multiple excavators will be employed to carefully and in synchronicity, remove the pipe out of the partially excavated ditch and roll it up and away from the slope. The 10" line removal does not present the same challenges as the 16" based on its orientation to the slope, but in general it will be partially exposed and rolled out of the excavation (with no temporary anchoring system). Should it be determined based on further field reconnaissance that sheet piling along the slope of the 16" pipe section is required, then Michels intends to utilize approximately 300 LF of 25' long interlocking sheets (or 7,500 SF of sheet face). The sheets will be driven into the slope approximately 10-15 feet in depth as close to the 16" pipeline as possible, leaving a minimum exposed face of 10 feet in height along the entire 300 LF. We expect the sheet piles to take approximately 6-8 days to install and less time to remove. Michels contends at this juncture in our assessment of the sheet pile option,that this added safety component to protect the railroad from any inadvertent fall of the pipe down to the tracks, may actually increase the risk profile of the project by further disturbing the unstable properties of the slope. RESTORATION PLAN: Row will be put back to same as or better than original condition. DEMOBILIZATION: All equipment and materials will be removed from the project. All Owner inspection staff will receive all requested documentation, and project will come to a close. i i i 7 Page i : i i CORPORATION Michels Corporation is in compliance with both pipeline Federal codes, 192 Sub- Part N and 195 Sub-Part G. Attached is a copy of Michels' OQ plan. The Items supporting Michels' compliance are: t 1. Michels is a member of MEA and utilizes MEA consortium as follows; a. Has over 20 MEA evaluators b. Utilizes MEA's OQ plus software to track OQ qualifications c. Has over 1,000 MEA qualified personnel in its database d. Has authorization to teach the " MEA train the trainer' course 2. Michels is also a member of the Veriforce OQ program and has over 2,000 personnel in that database a. Michels has approximately 20 Veriforce evaluators b. Michels drug and alcohol program is in the Veriforce database 3. Michels is lastly a member of NCCER and ISNetworld a. Michels has nearly 4,000 qualified personnel in the database b. All of Michels safety statistics reside in the ISNetworld database c. Michels has qualified NCCER evaluators, trainers, and proctors d. Michels is both and NCCER training and assessment center e. Michels has qualified trainers to train over 120 liquids and gas covered tasks 4. Other compliance supporting documentation are: a. Michels has qualified gas pipeline designers b. All projects are built in accordance with CFR 192 and 195 plus the applicable State regulations c. Michels QA/QC program supports all client code issues and applicable codes including ASTM, ASME, API, and Phisma. 3 PO I i 3 i 1 1 3 3 i Equal Opportunity Ernployer 37 a f 1 f } 1"1�HF�s i� Michels Operator Qualification Program CORPORATION Purpose: Michels Corporation is committed to improving pipeline safety by ensuring that it has a qualified workforce, and that its operations and construction practices comply with all applicable Federal Pipeline Safety Regulations. Michels utilizes Midwest Energy Association (MEA), Veriforce, Energy Worldnet (EWN) and the National Center for Construction Education and Research (NCCER) as the primary Operator Qualification (OQ) consortiums to obtain and track a qualified workforce. Michels currently uses the MEA "CERCplus" record keeping system, along with EnergyU, EWN, Veriforce and ISNetworld databases to maintain associated OQ records. The Operator Qualification Program highlights the Regulatory requirements set forth in the Final Rule on Operator Qualification Regulations as mandated by the Office of Pipeline Safety (OPS) of the U.S. Department of Transportation's (DOT) Research and Special Programs Administration (RSPA). This document incorporates procedures and practices that Michels will utilize in achieving compliance with 49 Code of Federal Regulations (CFR) Part 192 and 49 CFR Part 195, and specifically Sections 192.801(Subpart N) and Sections 195.501 (Subpart G) respectively et seq. The procedures set forth herein commenced April 1, 2001. Scope: As it is recognized that 49 CFR Part 192 and 49 CFR Part 195, and specifically Sections 192.801(Subpart N) and Sections 195.501 (Subpart G) respectively et seq., are requirements of the Operator, the scope of the Michels OQ Program is to comply with the Operator's OQ Program. This Michels document is to ensure alignment with the Operator's Qualification Program, subject to the above listed CFR requirements. It is not to be used as, or supplant, a CFR accepted program. Definitions: Abnormal Operating Condition (AOQ: A condition, identified by the pipeline Operator (based upon MEA, Veriforce, NCCER or other accepted consortiums), which may indicate a malfunction of a component or deviation from normal operations that may: 1. Indicate a condition exceeding design limits. 2. Result in a hazard(s) to persons,property or the environment. i s Covered Task:An activity, identified by the operator, that: z 1. Is performed on a pipeline facility. 1 12/12/2016 1 : : .!HxtS _ Michels Operator Qualification Program CORPORATION 2. Is an operations or maintenance task. 3. Is performed as a requirement of 49 CFR Part 192 and 49 CFR Part 195. 4. Affects the operation or integrity of the pipeline. Evaluation: A documented process, established by the Operator and one of the accepted consortium programs, to determine an individual's ability to perform a covered task by any of the following: 1. Written examination. 2. Oral examination. 3. Work performance history review. 4. Observation during performance on the job,which cannot be the sole method of evaluation. 5. Simulation. 6. Other forms of approved assessment by the OQ consortium being utilized. Incident:Any of the following events: 1. An event that involves a release of gas or liquid product from a pipeline or of liquefied natural gas from a facility,that results in one or more of the below: a. A death or personal injury necessitating in-patient hospitalization. b. Estimated property damage, including cost of gas lost, of the Operator or others, or both, of$50,000 or more. r C. Unintentional estimated gas loss of three million cubic feet or more. s 2. An event that results in an emergency shutdown of a facility. 3. An event that is significant, in the judgment of the Operator, even though it did not meet the criteria of paragraphs (1) or (2). E 12/12/2016 2 _ Michels Operator Qualification Program CORPORATION Qualified:An individual who has been successfully evaluated and can: 1. Perform assigned covered tasks. 2. Recognize and react to abnormal operating conditions. Evaluator: An individual who possesses the required knowledge to: 1. Assess an individual's ability to perform covered and non-covered task. 2. Substantiate an individual's ability to recognize and react to abnormal operating conditions. Consortium (Qualified Program): A commercial program or consortium program such as MEA, Veriforce, NCCER, etc. that is managed by Michels and has qualified covered tasks accepted by the Operator. Training F Michels provides training on each of the MEA, NCCER, and Veriforce covered tasks with subject matter experts. Training includes: welding, fusion, installation of mains and services, maintenance work and any additional tasks required by the Operator specific to an OQ required project. Michels is also an accredited NCCER Assessment and Training Center. The documentation from training is stored in MEA's CERCplus Database, Veriforce or ISNetworld depending on the Operator's requirements. Michels also stores an electronic copy of all records that have been performed by Michels evaluators in accordance with federal regulations. Michels does not have access or maintain copies of OQ records that were performed by other Operators or : Third-Party OQ companies. Responsibilities f Michels responsibilities include: f 1. Senior Management review and overview. The OQ Administrator reports to the Senior Vice President of Pipeline and the Director of Health, Safety & Environment,who reviews all OQ matters. 2. Ensuring that a list of qualified employees is maintained and produced from F the required consortiums database. 3. Providing properly trained Evaluators to conduct evaluations. i 12/12/2016 3 6 a : _ Michels Operator Qualification Program CORPORATION 4. Establishing a process to assign only qualified individuals to perform covered tasks or to direct and observe non-qualified individuals. 5. Monitoring the qualification process to assure it is effective and that individuals performing covered tasks are qualified. 6. Maintaining the qualification requirements for covered tasks as specified by the pipeline Operator and the consortium that they require. 7. Maintaining the identified covered tasks and abnormal operating conditions as specified by the pipeline Operator and the consortium they use. 8. Providing training for both skills/performance and knowledge as required by the Operator. 9. OQ Reports will be on site, via paper copy or electronically, for all qualified individuals. The Health, Safety & Environmental (HSE) Department within Michels will be responsible for: 1. Coordinating the development and maintenance of the written Operator Qualification Program necessary for implementation. 2. Coordinating the identification of covered tasks and abnormal operating conditions (AOCs),which are identified by the Operator and the consortium. 3. Coordinating the process for the qualification of individuals and subsequent evaluation of qualified individuals and the re-qualification intervals E established by the Operator and consortium. k 4. Providing, acquiring and coordinating training that supports qualification. S. Providing qualified Evaluators to conduct evaluations. t6. Maintaining a database of qualified individuals that is available to support the assignment of qualified individuals to perform covered tasks or to direct and observe non-qualified individuals. I Procedure Identification of Covered Tasks and Abnormal Operating Conditions 12/12/2016 4 Michels Operator Qualification Program CORPORATION The identification of covered tasks and abnormal operating conditions that may be encountered while performing a covered task must be identified by the Operator as well as the re-qual interval &span of control, and will be coordinated by the Michels i HSE Department. Michels leadership is responsible for concurring with identified j covered tasks and abnormal operating conditions identified by the Operator. Changes that may affect covered tasks will be identified and reviewed. Covered tasks and abnormal operating conditions will be updated as necessary and communicated to the Operator and Michels for review and approval. Upon Operator approval, changes will be communicated to all affected individuals. Performance of Covered Tasks by Qualified and Non-Qualified Individuals Michels leadership shall: 1. Assure that a process is established to assign only qualified individuals to perform covered tasks (when required by the Operator's OQ plan), and to direct and observe non-qualified individuals. 2. Assure that individuals in the process of becoming qualified or non-qualified individuals who are performing covered tasks are directed and observed by a qualified individual. 3. Require supervision of non-qualified individuals by qualified individuals who will observe and direct an individual performing a covered task. The extent of the direct supervision is based upon the complexity of the covered task, and must be performed within a reasonable and safe distance to allow for the qualified person to take immediate steps to take corrective action(s) and/or avoid an AOC. Note: The intent of this provision is to ensure that non-qualified individuals performing covered tasks are subject to close observation by a qualified individual. Ultimately, the qualified individual is responsible for the performance of the covered tasks and must be able to take immediate action. The ratio of non-qualified individuals to a "qualified" individual should be kept to a minimum. This span of control is identified by the Operator. Evaluation that Individuals Performing Covered Tasks are Qualified j The evaluation of an individual's ability to perform covered tasks will be by a documented process. The evaluation of qualifications will include an individuals ability to: 12/12/2016 5 y F ��GNg`S Michels Operator Qualification Program CORPORATION 1. Perform assigned covered tasks. 2. Recognize and react to abnormal operating conditions that may be encountered during the performance of covered tasks for which qualified. ' The evaluation process and evaluations will be developed and maintained by the Michels HSE Department, and will concur with appropriate Michels leadership. The process may include any of the following evaluation methods: 1. Written examination. 2. Oral examination. 3. Observation during: a. Performance on the job, which cannot be the sole method of evaluation. b. On-the-job training. c. Simulations. d. Other forms of assessment. Evaluations will be conducted and documented by individuals that the Michels HSE Department has verified possess the required knowledge to: 1. Establish an individual's ability to perform covered and non-covered tasks. 2. Substantiate an individual's ability to recognize and react to abnormal operating conditions. Qualifications Completed by Others Qualifications completed under the programs or consortiums of other Operators, Contractors, Subcontractors or other entities may be accepted when Michels HSE Department and the Operator have: 1 1. Verified that the program is at least equal to this program. 2. Verified that the evaluation methods and evaluations used for qualification at least equal the requirements of the Operator's program. i I 1 12/12/2016 6 i J I ��cHF�s Michels Operator Qualification Program CORPORATION Qualifications (certifications) completed under the programs of agencies and associations,such as: • American Society of Nondestructive Testing (ASNT) • NACE International • Midwest Energy Association Energy Training Network (MEA) • American Petroleum Institute • NCCER(National Center for Construction Education Research) • Veriforce • Others as determined by the Michels HSE Department and Operator may be accepted. Michels will verify that such programs meet the requirements of this process. The Operator shall make the final decision regarding the evaluation of individuals and the performance of covered tasks on their facilities. The Operator is required to provide Michels a list of applicable tasks specific to each project. Incident Review In the event of an incident, as determined by an Operator, the performance of individuals involved will be reviewed. If it is determined that an individual's performance of a covered task contributed to the incident or cannot be discounted as a contributing factor, the individual's qualification for the covered task(s) that was being performed shall be suspended until such time as the individual's ability to perform the covered task has been established consistent with the documented evaluation process and the Operator has approved the reinstatement of the individual's qualifications. The individual can only perform such tasks under the direction and observation of a qualified person until reinstatement. All incidents shall be communicated to the Operator by a responsible party within Michels management. An individual's qualification to perform a covered task will be suspended and the individual can only perform the task under the direction and observation of a qualified individual for such items as: 1. Willful or repeated failure to perform covered tasks in accordance with established policies or procedures. 2. Physical impairment that prevents the individual from performing covered tasks. 3. When an individual's performance of a covered task contributed to an incident or cannot be discounted as a contributing factor. 4. Violation of policy regarding controlled substance or alcohol abuse. a i 12/12/2016 7 i : 1 'A _ Michels Operator Qualification Program CORPORATION 5. When there is reason to believe an individual is no longer qualified to perform a covered task. 6. When the individual will no longer be assigned to perform the covered task. The qualification maybe reinstated: 1. When Michels leadership and the Operator have determined and documented the reason why the suspension no longer applies. 2. The individual's ability to perform the covered task has been established consistent with the documented consortium evaluation process and the Operator has approved the reinstatement. 3. The individual has successfully completed training on the covered task(s). Changes Affecting Covered Tasks Changes in regulations, policies, procedures, equipment or techniques that are utilized to perform covered tasks shall be reviewed by the Michels HSE Department to: 1. Determine if the evaluation process and methods or evaluations require modification. 2. Determine the impact on an individual's qualification to perform covered tasks and if individual(s) should be evaluated again. 3. Communication of incidents and changes to covered tasks shall be handled through the Michels HSE Department and the Operator's OQ Department. The review shall be completed prior to implementation of the change. If it is determined that the change affects the qualification of individuals to perform covered tasks, action as concurred by Michels leadership and the Operator shall be taken. At a minimum, the change shall be communicated by appropriate methods to affected individuals, prior to its implementation. Identification of Covered Tasks and the Intervals at which Evaluation of the Individual's Qualification is Needed The Operator will coordinate the identification of covered tasks and the interval at which evaluations of the individual's qualification(s) are needed. Michels leadership is responsible to concur with the identified covered tasks and the interval at which 1 evaluation of an individual's qualifications) are required. The requalification of 12/12/2016 8 k' 7 i tt'�GNF�s _ Michels Operator Qualification Program CORPORATION individuals shall be completed on or before the determined re-qualification interval for a given covered task as identified by the Consortium and the Operator. The Michels HSE Department will track the subsequent qualifications and notify Leadership when an individual is due for re-evaluation. Michels leadership is responsible for the completion of the evaluations. Subcontractors and Other Entities The Michels HSE Department will develop and maintain clause(s) on Operator Qualification for inclusion in contracts with subcontractors and other entities that perform covered tasks. Subcontractors must have a plan approved by both Michels and the Operator. The Michels HSE and or QA/QC Department will coordinate audits of subcontractor and other entity compliance. Records Compliance Records Records that demonstrate achievement of this Qualification Procedure shall be maintained according to Federal Regulations and any specific requirement of the r Operator. The following records demonstrate achievement: f 1. The qualification procedure. t C 2. Identified covered tasks and abnormal operating conditions. 3. Evaluations of individuals whose performance contributed to an incident. 4. Evaluations of individuals when there is reason to believe they are no longer qualified. S. Review of changes affecting covered tasks. 6. Communication of changes that affect covered tasks. 7. Identification of covered tasks requiring subsequent evaluation and the evaluation interval. 8. Individual qualification records. i 9. Current documents are maintained in MEA's CERCplus, EnergyU, EWN, Veriforce and ISNetworld databases. i 12/12/2016 9 i i 3 _ Michels Operator Qualification Program CORPORATION Qualification Records Michels shall maintain records of the qualifications of individuals and upon request, Michels shall provide the Operator with the qualifications in the form of an OQ Report, but only for the OQ consortiums that the Operator subscribes too. The records shall include: 1. Identification of the qualified individual. 2. Identification of the covered tasks the individual is qualified to perform. 3. Dates of current qualification. 4. Qualification methods. 1 The Michels HSE Department shall assure that: 1. Current qualification records are maintained while the individual is performing the covered task(s). 2. Records of qualification are retained for a minimum of five years after the qualifications expire or an individual ceases to perform a covered task. Michels shall submit OQ records to the Operator on an as required/requested basis. The OQ Report will list each individual and their personal qualifications while performing identified covered task(s) on the Operator's facilities. i Audits Audits of the OQ process will be conducted annually and on a random basis by Michels QA/QC Audit Team and or OQ Administrator. Audits can also be conducted by the Operator upon request. } Audits can be completed on training, evaluation, and record keeping. Copies of both Knowledge-Based Testing and Performance Evaluations that were conducted by Michels evaluators, are maintained at Michels corporate headquarters in Brownsville,Wisconsin. t The Operator may request the credentials of trainers and evaluators for specific projects. x 12/12/2016 10 a i 3 ................... CONTRACTORS dca STATE LICENSE BOARD ACTIVE LICENSE ,-. 553612 CORP MICHELS CORPORATION DBA MICHELS PIPELINE - CONSTRUCTION i �,... .�A C10 C34 r 01/31/2019 www,cslb,ca,gov f t i 4 3 a i t a i i 3 7 3 I i #i J A7 3 3 CONSENT RESOLUTION OF THE BOARD OF DIRECTORS OF MICHELS CORPORATION JANUARY 2, 2017 "i The undersigned, being all of the Directors of MICHELS CORPORATION, a Wisconsin corporation, pursuant to Section 180.0821 of the Wisconsin Statutes, do hereby consent to the following acts taken without a meeting: RESOLVED: that any of the following elected officers and appointed managers shall have the ability to negotiate and execute contracts and agreements on behalf of Michels Pipeline Construction, a division of Michels Corporation, for the fiscal year ending December 31, 2017, or until their respective successors have been elected and qualified: Senior Vice President Robert C. Osborn Vice President, Central/Eastern Operations Matthew J. Westphal Vice President Major Projects David Bristol Vice President, Western Operations Benjamin G. Nelson General Manager, Estimating & Project Controls Benjamin Ploederl General Manager, Facilities Construction Eric Justman General Manager, Distribution Pete Fojtik General Manager, Central Region Kyle Melcher Assistant Secretary Daniel R. Schwartz Dated this 2nd day of January, 2017. Ruffi L. Michels, Dire or r Patrick D. Michels, Director r� i { i i i a t l EXH�g�T c SGNE�v`E 4 r; a, June Zp17 or 2� i 1 **LABOR RATES FOR MAINLINE PIPELINE WORK** January 1, 2017 to December 31, 2017 HOURLY RATES FOR PERSONNEL State of California PER DIEM CLASSIFICATION STRAIGHT OVERTIME PER DAY Superintendent 143.70 201.20 216.00 Assistant Superintendent 121.50 169.10 216.00 Foreman 114.90 159.40 216.00 Engineer 113.30 157.10 216.00 Office Manager 101.40 139.90 216.00 Material Man 90.60 124.30 216.00 Office Clerk 79.80 108.50 216.00 Welder Foreman 124.00 164.80 105.00 Welder, Steward 121.50 161.30 105.00 Welder 120.70 160.10 105.00 Journeyman 120.70 160.10 45.00 Welder Helper 79.50 104.70 45.00 Operator 1 99.50 131.70 Operator 2 97.10 128.30 fl Operator 3 94.80 124.90 Teamster 84.70 109.30 Skilled Laborer 71.60 95.30 45.00 Laborer 70.00 93.00 45.00 I F * All hours worked in excess of 8 hours per day and on Saturday or Sunday will be charged at F the time and one half rate. I * All hours worked on legal holidays will be charged at a double time rate, or as per the applicable union contract agreement. * All subcontractors, project specific material, third party rented equipment, fuel, freight, tax, etc. will be billed on a cost+10% basis. * Per Diem: Superintendent through Office Clerk charged 7 days per week. S gs t t 3 i MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY VEHICLES A 01 6X6 Off Road Haul Truck 118.75 A 02 Flatbed Dump Truck 30.65 A 03 Quad Axle Dump Truck 66.95 A 04 Skid Truck, Roll Off 46.45 A 05 Tandem Axle Dump Truck 45.25 A 06 Water Truck, Small (<3,000 Gal.) 30.25 A 07 Winch Truck 28.15 B 01 Pickup Truck, 1/2 Ton 20.75 B 02 Pickup Truck, 3/4 Ton 23.50 Col Semi Tractor 67.20 C 02 Semi Tractor W/Crane 62.95 E 01 Bridge Inspection Truck 25.60 E 02 Bus 16.50 E 03 Fuel Truck-< 3,000 gal. 30.00 E 04 Fuel Truck-4,000 gal. 81.60 E 05 Hydro Excavating Truck 153.65 E 06 Knuckle boom Truck 40.25 E 07 Lube Truck 41.45 E 08 Mat Loading Truck 67.60 E 09 Vacuum Truck 70.65 F 01 Utility Truck 1 Ton 27.20 F 02 Utility Truck 2 Ton 38.90 F 03 Pipe fitting Truck 28.15 F 04 Welding Truck 29.10 F 05 Mechanics Truck 30.25 G 01 Bucket Truck 35.50 G 02 Bucket Truck (48-60 Ft.) 41.70 G 03 Digger Derrick Truck 46.10 TRAILERS D 01 Arrow Board Trailer 6.35 D 02 Brush Chipper 16.75 D 03 Flat bed Trailer 3.35 D 04 Frac Tank 6.60 D 05 Low Boy Trailer- 2 Axle 9.95 D 06 Low Boy Trailer- 3 Axle 22.50 D 07 Low Boy Trailer-4 Axle 22.50 D 08 Office Trailer 22.50 D 09 Pintle Hitch Pipe Trailer 5.85 D 10 Pintle Hitch Trailer- 2 Axle 5.85 f D 11 Pintle Hitch Trailer- 3 Axle 5.85 r 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 1 i a MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D.# DESCRIPTION HOURLY D 12 Pipe Trailer 5.85 D 14 Step deck Trailer 9.95 D 15 Survey Trailer- HDD 22.50 D 16 Tanker Trailer 5.85 D 17 Testing Trailer 22.50 D 18 Tool / Parts Trailer 22.50 D 19 Tool / Parts Van 22.50 D 20 Vacuum Excavation Trailer 25.45 D 21 Traileze Tandem Axle Equip. Trailer 3.35 D 22 Coiled Pipe Trailer 3.35 D 23 40' Pipe Trailer 3.35 D 24 12' - 20' Wells Cargo Trailer 3.35 CRANES E 10 Telescopic Fork Lift (10K-12K LB) 49.50 E 11 Telescopic Man Lift 39.10 E 12 20 Ton RT Crane 39.00 E 13 30 Ton RT Crane 47.35 E 14 35 Ton RT Crane 71.15 E 15 45 Ton RT Crane 79.00 E 16 65 Ton RT Crane 101.45 E 17 75 Ton RT Crane 103.65 E 18 90 Ton RT Crane 139.45 E 19 130 Ton RT Crane 178.95 a E 20 40/50 Ton Crawler Crane 65.70 E 21 60/80 Ton Crawler Crane 89.45 E 22 90/100 Ton Crawler Crane 124.15 E 23 Truck Crane 15 Ton 35.90 E 24 Truck Crane 25 Ton 50.65 E 25 Truck Crane 35 Ton 62.20 E 26 Timber Pro Logging Rig 124.10 TRENCHERS- Carbide teeth extra H 01 360 RT Trencher 16.35 H 02 660 RT Trencher 28.40 H 03 960 RT Trencher 52.65 H 04 TA- 65 - Barber Green 88.95 H 05 Tesmec Rock Saw 160.95 H 06 Tesmec 1175 326.15 H 07 Vermeer Rock Saw 137.40 H 08 Walk behind Trencher 6.70 b 3 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 2 MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL E I.D. # DESCRIPTION HOURLY BACKHOES/ EXCAVATORS Q 01 Mini Backhoe 18.85 Q 02 J-D 110 Backhoe 21.20 Q 03 NH LB 110/J-D 310 Backhoe 32.90 Q04 NH LB 115 Backhoe 46.95 Q 05 Mobile RT Excavator 85.00 N 01 Mini Excavator 18.85 N 02 J-D 35 Excavator 18.85 N 03 J-D 50 Excavator 18.85 N 04 CAT 315/J-D 135 Excavator 64.25 N 05 Komatsu 120 Excavator 64.25 N 06 CAT 320/322 Excavator 89.40 N 07 Komatsu 220 Excavator 89.40 N 08 CAT 330 Excavator 124.85 N 09 Komatsu 300 Excavator 124.85 N 10 J-D 350 Excavator 124.85 N 11 Komatsu 400 Excavator 145.75 N 12 CAT 345 Excavator 145.75 N 13 J-D 450 Excavator 145.75 EXCAVATOR ATTACHMENTS Sol Breaker- 110 Backhoe 9.40 S 02 Breaker- 322 &Smaller Excavator 24.00 S 03 Breaker-330 Excavator 30.40 a S 04 Breaker-345 Excavator 38.10 M 01 Compactor- Backhoe 5.10 M 02 Compactor- Excavator 8.90 M 03 Padding Bucket 42.70 M 04 Vacuum Pipe Lift 23.40 M 05 Sheeting Hammer 75.45 CRAWLER TRACTORS P 04 CAT- D-4- Dozer 35.40 P 05 CAT- D-5 - Dozer 51.00 P 06 CAT- D-6 - Dozer 67.85 P 07 CAT- D-7- Dozer 86.65 P 08 CAT- D-8- Dozer 172.15 P 36 CAT- D-9 - Dozer 264.70 P 09 CAT- Challenger Tractor 34.20 P 10 CAT-Tack Tractor 77.95 P 11 Delta -W/ Brush Cutter 53.95 P 12 J-D 450 Dozer 35.40 P 13 J-D 850 Dozer 71.35 a { 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 3 3 i I i MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY P 14 800 Track Dump Truck 27.40 P 15 1500 Track Dump Truck 49.15 P 16 2200 Track Dump Truck 66.45 P 17 3300 Track Dump Truck 78.95 P 18 Posi-Track Loader 24.15 P 19 Posi-Track Loader w/Mower 30.20 P 20 Takeuchi Loader 23.20 P 21 Delta 150/190 Cable Plow 48.60 P 22 D7 Cable Plow 69.35 END LOADERS, RUBBER TIRE EQUIP., ROLLERS, P 23 Skid Steer Loader 29.15 P 24 CAT- 928 Loader 48.00 P 25 J-D 624J Loader 52.20 P 26 CAT- 936 Loader 65.75 P 27 CAT- 966 Loader 97.45 P 28 L 70 &90-Volvo/J-D 544J Loader 52.20 ti P 29 L 120-Volvo Loader 52.70 P 30 L 150-Volvo Loader 75.75 P 31 Loader w/ Iron Wolf Grinder 135.50 ,g P 32 Small Two drum Roller 23.50 s P 33 Large Single Drum Roller 64.90 P 34 CAT- 140 G - Grader 120.00 P 35 CAT- 16 Grader 153.50 BENDING MACHINES- Bending set extra R 20 Pipe Bender- 6" - 20" 40.15 R 30 Pipe Bender- 22" - 36" 95.75 k LANDSCAPE EQUIPMENT T 01 Small Utility Tractor 19.15 T 02 Tractor W/Broom 16.15 T 03 40- 60 HP Farm Tractor 34.85 T 04 80- 120 HP Farm Tractor 66.10 T 05 Chisel Plow 5.95 T 06 Disc 8.60 T 07 Power Rake 9.50 i T 08 Rock Picker 6.20 T 09 Rock Rake 6.20 I T 10 Seeder 6.20 i 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 4 MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY SIDE BOOMS U 3 RT-Side boom 22.15 U 4 D-4-Side boom 76.70 U 5 D-5 - Delta Side boom 79.20 U 6 561 -Side boom 79.20 U 7 572 -Side boom 107.60 U 8 583 -Side boom 127.50 U 9 587 -Side boom 166.85 U 10 594 -Side boom 166.85 GENERATORS V 01 0- 10 KW-Generator 7.00 V 02 11-50 KW-Generator 21.50 V 03 51 - 125 KW-Generator 39.20 V 04 126 -400 KW-Generator 61.75 PUMPS W 03 3" Gas powered Pump 8.75 W 04 6" Diesel powered Pump 30.00 W 05 2" Electric Pump 3.45 W 06 3" Electric Pump 5.90 W 07 4" Electric Pump 15.25 W 08 6" Electric Pump 17.40 W 09 Concrete Pump 17.00 W 10 Dewatering Pump 56.85 W 11 Fill /Test Pump 64.70 W 12 Grout Pump 29.20 W 13 Slurry Pump 29.20 W 14 Small Triplex Pump 6.45 W 15 Well Point (Per Day) 0.95 AIR COMPRESSORS X 00 Air Compressor 0-85 CFM 9.35 X 01 Air Compressor 90- 250 CFM 16.50 X 02 Air Compressor 425 CFM 34.45 X 03 Air Compressor 750 CFM 39.45 X 04 Air Compressor 900 CFM 59.45 X 05 Air Compressor 1200 CFM 69.45 X 06 Air Compressor 1600 CFM 79.45 i i i i i I 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 5 MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY BORING EQUIPMENT Z 2 Auger Bore 6" - 24" 93.90 Z 3 Auger Bore 30" - 60" 288.45 Z 4 Vermeer D10x15 89.35 Z 5 Vermeer D16x20A 89.35 Z 6 Vermeer D24x40A 112.90 Z 7 Vermeer D33x44 146.10 Z 8 Vermeer D50x100A 174.50 Z 9 Vermeer D100x120 233.70 Z 10 Mud rig, International 7600 70.35 Z 11 Mud Pump for DD50 60.50 Z 12 Mud Pump for DD150 79.95 Z 13 Hole Hog, 2" 5.90 Z 14 Hole Hog, 4" 6.75 Z 15 Hole Hog, 6" 7.65 Z 16 18" Casing Hammer 324.85 Z 17 24" Casing Hammer 356.45 Z 18 Ditch Witch 100 A/T HDD Drill Rig 357.25 Z 19 Ditch Witch 4020 A/T HDD Drill Rig 174.50 MISCELLANEOUS Y 01 Air Drill/Spade/ Hammer 3.65 Y 02 Air Monitor 8.95 Y 03 All Terrain Vehicle 10.25 Y 04 Arrow Hammer 20.45 Y 05 ATV- 6x6 18" Tracks 20.50 Y 06 ATV-with Tracks 11.15 Y 07 Beveling Machine 5.75 Y 08 Boat w/Motor 4.60 Y 09 Box Truck Foam System 52.25 Y 10 Butt Fusion Mach. 2"-6" 8.45 Y 11 Butt Fusion Mach. 8"-18" 16.70 Y 12 Butt Fusion Mach. 20"-36" 130.20 Y 13 Cable/Pipe Locator 5.40 Y 14 Chain Saw 6.00 Y 15 Circular Saw 1.85 Y 16 Compactor- Plate Hand Held 9.00 Y 17 Compactor- Rammer 10.35 Y 18 Concrete Saw 26.90 Y 19 Core Boring Machine 19.15 Y 20 Cut Off Saw 6.00 Y 21 Cutting torch w/Gases 5.75 Y 22 Epoxy Power Crete Coating 44.00 l 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 6 1 3 I i MICHELS CORPORATION 2017 EQUIPMENT RATES CONFIDENTIAL I.D. # DESCRIPTION HOURLY Y 23 Epoxy Spray System 33.40 Y 24 Ground Thaw unit 38.10 Y 25 Hydraulic Torque Wrench 59.90 Y 27 Hydro-Seeder 15.15 Y 28 Level, Laser 18.95 Y 29 Level, Transit 10.15 Y 30 Light Plant 11.95 Y 31 Manhole Ventilator 4.35 Y 32 Marooka Foam System 70.60 Y 33 Mats (per Day) 11.00 Y 34 Pipe Cradle 5.70 Y 35 Pipe Rollers 12.95 Y 36 Pipe Threading Machine 8.95 Y 37 Pressure Washer 22.65 Y 38 Road Plates- 8' X 12' 6.25 Y 39 Road Plates- 8" x 20' 8.10 Y 40 Sandblaster 32.65 Y 41 Sheeting Driver-air 12.20 Y 42 Sheeting Extractor 14.75 Y 43 Small Tools 17.90 Y 44 Sod Cutter 9.20 Y 45 SPY Jeeper 3.40 Y 46 Straw Blower 13.90 Y 47 Top Soil Shredder 16.20 Y 48 Trench Shield 36.65 Y 49 Trimble 730 Total Station 58.15 ' Y 50 Water Canon 16.15 Y 51 Welder-< 250 amp 6.75 I Y 52 Welder-> 250 amp 15.95 Y 53 Asphalt Zipper 15.00 I i i i I { 7/12/2017 Equipment mobilization/demobilization cost is not included. Page 7 i I { 1 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. i i i i i i i k 21 June 2017 1 f EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. i B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor; state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. {. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. i 22 June 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND A.M. ORTEGA CONSTRUCTION, INC. FOR NATURAL GAS CONSTRUCTION & REPAIR SUPPORT SERVICES COVER PAGE Contractor: A.M. Ortega Construction, Inc. Responsible Principal of Contractor: Archie Maurice Ortega, President Notice Information - Contractor: A.M. Ortega Construction, Inc. 10125 Channel Road Lakeside, CA 92040 Attention: Archie Maurice Ortega, President Phone: (619) 390-1988 Facsimile: (619) 390-1941 S Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Kelly Nguyen, General Manager j of Public Utilities Phone: (323) 583-8811 ext. 834 Facsimile: (323) 826-1408 i Commencement Date: October 1, 2017 Termination Date: September 30, 2020 Consideration: Total not to exceed $990,000 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 10.20 I June 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND A.M. ORTEGA CONSTRUCTION, INC. FOR NATURAL GAS CONSTRUCTION & REPAIR SUPPORT SERVICES This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and A.M. Ortega Construction, Inc., a California corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to j perform the services as hereinafter set forth as authorized by the City Council on September 19, 2017. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set s forth in the Request for Proposals issued on June 15, 2017, Exhibit "A", and Contractor's proposal to the City ("Proposal") dated July 13, 2017, Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. i 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 2.4 Contractor shall serve as a primary service provider. In the event Contractor cannot perform services, the City may request that Michels Corporation ("Michels") perform such services on a stand-by basis. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be 2 June 2017 fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Contract shall commence on October 1, 2017, and it shall continue until September 30, 2020 unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor and Michel's grand total cumulative compensation for the entire term of this Contract, including change orders, shall not exceed $990,000 without the prior authorization of the City Council and written amendment of this Contract. To be clear, any amount paid to either Contractor or Michels shall count toward the not-to-exceed amount. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be r i required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, k overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. d Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the i I� 'J i 3 June 2017 i services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed 3 without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not I included within the Scope of Services and which the parties did not reasonably anticipate would } be necessary at the time of execution of this Agreement. Compensation for any authorized I extra work shall be paid in accordance with the payment schedule as set forth in Exhibit T," if } the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at I Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. j6.2 Each such invoice shall state the basis for the amount invoiced, including 1 a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that g 4 June 2017 i describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. The General Manager of the Department of Public Utilities shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator shall have the authority to issue I administrative change orders to increase the compensation due to Contractor under this Contract, but the combined total amount of such change orders shall not exceed $30,000 per fiscal year. 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be i 1 reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's i services. 9.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.1 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to 5 June 2017 professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 9.2.1 Automobile Liability with minimum limits of at least $1,000,000, including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. 9.2.2 General Liability with minimum limits of at least $1,000,000 per occurrence with a combined aggregate of$2,000,000 written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. JJF 1 ' 9.2.3 If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insured under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. 9.2.4 Professional Errors and Omissions coverage of at least $2,000,000. 9.2.5 Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in 6 June 2017 one of the following manners: (i) Provide copy of permissive self-insurance certificate approved by the State of California; or (ii) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (iii) Provide a "waiver"form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.2.6 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. 9.2.7 Insurance shall be placed with insurers with a Best's rating of at least A- VIII. 9.2.8 Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.2.9 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's 7 June 2017 fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. 10.0 GENERAL TERMS AND CONDITIONS. 10.1 INDEPENDENT CONTRACTOR. 10.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for 1 3 Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 10.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. I 10.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 10.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon 8 June 2017 termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate f copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. f 10.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 10.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard I to the correction. 10.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. 9 June 2017 No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 10.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 10.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 10.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from t time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 10.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 10.11 INTERPRETATION. 10.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 10 June 2017 10.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 10.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 10.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 10.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of r the City's Request for Proposals shall control over the Contractor's Proposal. 10.11.8 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 10.11.9 Construction. In the event an ambiguity or question of i intent or interpretation arises with respect to this Agreement, this Agreement shall be construed f as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 10.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and I each and every covenant, term, and provision hereof. 11 June 2017 10.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. ? 10.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 3 i arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California i and judgment upon the award rendered by the Arbitrators may be entered in any court having i jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full I discovery. t ' 10.15 NOTICES. Any notice or demand to be given by one party to the other 1 s ' must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Department of Public Utilities 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Kelly Nguyen, General Manager of Public Utilities If to the Contractor: A.M. Ortega Construction, Inc. 10125 Channel Road Lakeside, CA 92040 Attention: Maurice Ortega An such notice shall be deemed to have been given y g e upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date 12 June 2017 of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 10.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 10.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for t termination without cause. k 10.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 13 June 2017 10.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of(1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 10.19.1 Additional Services. In the event this Agreement is terminated in f whole or in part as provided herein, City may procure, upon such terms and in such manner as i it may determine appropriate, services similar to those terminated. 10.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 14 June 2017 10.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 10.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 10.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code F as a penalty paid to the City; provided, however, work performed by employees of contractors in I excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/ times the basic rate of pay. 10.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 10.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that 15 June 2017 it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. i i r 1 f a 16 June 2017 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City A.M. Ortega Construction, Inc., a California and California municipal corporation corporation a By: By: Carlos Fandino, City Administrator Name: Title: ATTEST: By: Maria E. Ayala, City Clerk Name: Title: APPROVED AS TO FORM: Hema Patel, City Attorney F i f i 17 June 2017 EXHIBIT A REQUEST FOR PROPOSALS c Ff gf( 18 June 2017 City of Vernon r Request for Proposals (RFP) Natural Gas Construction & Repair Support u City of Vernon Public Utilities Department 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 January 2017 City of Vernon Gas System Construction& Repair Support Request for Proposals 1. INTRODUCTION AND PROJECT The City of Vernon is requesting proposals for natural gas construction, emergency and repair support as needed for work on service laterals, its six-inch polyethylene (PE) gas distribution system, its ten-inch high pressure steel gas transmission system, two distribution regulator stations, and any other aspect of the City's natural gas infrastructure that may need outside support. The City will select one or more Contractor, based on demonstrated competence, rates and charges, and general availability to conduct the work described herein. 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history Vernon has been developed as an industrial community. At the turn of the 20t' century the lands that make up Vernon were comprised largely of farmlands. The j F presence of three major rail lines in the area led influential business and property owners I to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's Vernon x was attracting large stockyards and meatpacking facilities. In the 1930's Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business friendly environment, low cost utilities and key location for trucking and E rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tern from its own membership to serve one-year terms. Labor Force: Vernon has approximately 250 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire Management Association, international Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. 3. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of highly qualified contractor(s)to assist in: The service agreement will enable the City of Vernon to call on contractor(s) for natural gas construction and repair support on its natural gas infrastructure which may need outside support, including but not limited to, its six-inch polyethylene (PE) gas distribution system, its ten-inch high pressure steel gas transmission system, and the two distribution regulator stations. -2- January 2017 City of Vernon Gas System Construction & Repair Support Request for Proposals The contractor(s) will perform work on as-needed basis. Each time City calls on contractor for support, a service order will be initiated by City, and agreed to mutually by City and contractor, having the following components: a) Detailed description of work, procedures including sketches or drawings as appropriate. b) A fixed cost of work, or estimated man hours and equipment costs, as agreed to by the parties, based on predetermined hourly rates and equipment costs, as included in the base contract. c) Timing for start and completion of work. d) Any other relevant information. All service orders will be approved by an appropriately authorized City of Vernon official. The following are examples of work that City may require of contractor(s): • Welding of high pressure steel gas pipe j • Fusion of PE distribution line • Pressure testing of steel and PE pipe with appropriate documentation. • Excavation and installation of steel or PE pipe E Shoring of trenches and excavations x • Technical and maintenance support of regulator stations • Pipeline damage repair f Recovery from a natural disaster such as a major earthquake E Gas system support, as needed, in the event City does not have sufficient resources • Alterations of two or more sharp bends in the ten-inch steel transmission line prior to the next in-line assessment to occur in 2020 or earlier • Obtain encroachment permit&traffic control management. 4. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select one or more Contractor(s) for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposal: I. Must have employees with extensive experience working on natural gas pipeline and infrastructure. II. Must be based within reasonable distance of City of Vernon in order to j readily dispatch equipment and personnel. III. All personnel working on natural gas pipelines must be Operator Qualified and meet all Pipeline Hazardous Material Safety Administration (PHMSA) requirements. IV. Must be able to respond to some smaller jobs, such as three-man crew working for two days to complete a gas service connection. V. Pursuant to Labor Code 1725.5, must be registered with the Department of Industrial Relations (DIR). VI. Must be able to respond within a timely fashion. VII. The Contractor(s) shall apply for, obtain, and pay for all licenses required by -3- January 2017 City of Vernon Gas System Construction&Repair Support Request for Proposals governing authorities for the Work. Contractor(s) shall apply and pay for a City of Vernon business license. B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to i any proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications ' set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring bid: 1. 40% Qualifications, background and prior experience of the firm in the Service Area(s) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work. 2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. If rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state. 3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of proposer. 5. FORMAT AND DELIVERY OF RESPONSE Respondents are asked to submit four (4) hard copies and one (1) electronic copy of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5" X 11" pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1" margin on all boarders. 2. Organize your submittal in the order described above. 3. Provide one (1) unbound original of your firm's response and one electronic version (via email to jvaldez@ci.vernon.ca.us) -4- January 2017 City of Vernon Gas System Construction & Repair Support Request for Proposals 4. Prominently label the package: "Gas System Construction & Repair Support" and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Javier Valdez—Business &Account Supervisor 4305 Santa Fe Avenue Vernon, CA 90058 5. Responses are due on or before 5:00 p.m. on Thursday, July 13, 2017. Late response will not be accepted. 6. If you have any question about this RFP should be sent solely via email to ivaldezCcD-cimernon.ca.us. Monday, July 3, 2017 on or before 5:00 p.m. is the deadline to submit any questions regarding the RFP. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. i B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub- contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. Introduction and General Scope: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. D. Ability to Respond to Service Orders: As stated, accepted contractors will not be required to respond to service orders, but may do so provided mutual terms can be agreed upon. Please provide a general description of how readily personnel from your firm may be available for projects at Vernon and the parameters that would determine availability. E. Fees and costs: For services provided, City requests that proposers provide rate and fee schedules for personnel and equipment that will be fixed on an annual n r basis, but may be escalated at the end of the first and second years of the three- year term. Provide labor rates by job classification such as foreman, laborer, equipment operator, overtime, and holiday rate. Additionally, provide hourly equipment costs by type of equipment such as backhoe, excavator, dump truck, etc. Finally include any markups by contractor for items purchased for use on City -5- January 2017 City of Vernon Gas System Construction& Repair Support Request for Proposals gas system. These rates and fees will be used for service orders leaving the variable for each job to be primarily time required. Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer's most favorable terms and conditions, since selection and award may be made without discussion with any firm. All prices should reflect "not to exceed" amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. F. Ability of the Proposer to Perform: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective t portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. Provide at least three professional references. The selected contractor(s) shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. G. Affidavit of Non-Collusion. Proposer must submit a completed and signed, "Affidavit of Non-Collusion." (Copy attached as Exhibit A). 7. ADDENDA CHANGES AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City's website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City's project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 8. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. -6- January 2017 City of Vernon Gas System Construction& Repair Support Request for Proposals B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. 4 D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e- mail materials provided by any person other than designated contact staff of City shall not be considered binding. E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto is subject to the California Public Records Act and may be subject to review in the event of an audit 9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE The selected consultant shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. The consultant shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit"D" of the standard form contract, attached hereto as Exhibit B. Upon the City's request, certified payroll records shall promptly be provided to the City. 7 January 2017 City of Vernon Gas System Construction& Repair Support Request for Proposals 11. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. t E i i i E f -8 - January 2017 City of Vernon Gas System Construction& Repair Support Request for Proposals EXHIBIT A AFFIDAVIT OF NON-COLLUSION i i r R yY z i 4 1 -9- January 2017 i AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is (insert"Sole Owner","Partner","President,"Secretary",or other proper title) of (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership,company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal,or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner,directly or indirectly seek by agreement,communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon,or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct By: Title: Date: March 2013 City of Vernon Gas System Construction & Repair Support Request for Proposals EXHIBIT B STANDARD FORM CONTRACT is a z s f S i� g f �f 41 i - 10- January 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR NATURAL GAS OPERATIONAL SUPPORT SERVICES COVER PAGE Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice Information - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: [insert name, title] i Phone: [insert phone number] Facsimile: [insert fax number] Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Kelly Nguyen Director of Gas & Electric Telephone: (323) 583-8811 ext. 834 Facsimile: (323) 826-1408 Commencement Date: [insert commencement date] Termination Date: [insert termination date] Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 9.19 August 2013 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR NATURAL GAS OPERATIONAL SUPPORT SERVICES This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation ("Contractor"). i The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to i perform the services as hereinafter set forth as authorized by the City Council on 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated , Exhibit"A", and Contractor's proposal to the City ("Proposal") dated , Exhibit"B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed according to the standards then prevailing in the [state] profession. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 2 August2013 , 4.0 TERM. The term of this Contract shall commence on , and it shall continue until unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are ' comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of 7 the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit"C". 5.2 Contractor's grand total compensation for the entire term of this Contract, including change orders, shall not exceed [state amount]without the prior authorization of the City Council and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment and transportation which may be 4 i required for furnishing services pursuant to this Contract. Materials shall be of the highest i quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. i 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. I 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the 3 August 2013 immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs and authorized extra work covered by that invoice. 7.0 CHANGE ORDERS. The Director of the Department of Gas & Electric shall have the authority to issue change orders for administrative and non-material changes to the scope of services and to the time for performance as long as the change orders do not increase the 't compensation due to Contractor under this Contract and as long as the time is not extended beyond three years. The City Administrator, shall have the authority to issue administrative change orders to increase the compensation due Contractor under this Contract, but the combined total amount of such change orders shall not exceed [state amount]. i 8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be u reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 9.0 GENERAL TERMS AND CONDITIONS. s 9.1 INDEPENDENT CONTRACTOR. 9.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent or employee of City and shall furnish such services in its own manner and method except as required by this Contract. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment 4 August 2013 i of its employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 9.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be ti considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, Y holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 9.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act 4 on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 9.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy or incompleteness. 9.5 WAIVER. The City's waiver of any term, condition, breach or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. 5 August 2013 9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors and/or assigns. 9.7 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties or otherwise constitute a novation. 9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of I this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. f 9.9 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which such party may be entitled. 9.10 INTERPRETATION. 9.10.1 Applicable Law. This Contract, and the rights and duties of the parties hereunder(both procedural and substantive), shall be governed by and construed according to the laws of the State of California. 9.10.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation and agreements (written or oral). 6 August 2013 9.10.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 9.10.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion i had never been part of this Contract. 9.10.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 9.10.6 Choice of Forum. The parties hereby agree that this Contract is to be enforced in accordance with the laws of the State of California, is entered into and/or is to be performed in the City of Vernon and that all claims or controversies arising out of or related to performance under this Contract shall be submitted to and resolved in a forum within the County of Los Angeles at a place to be determined by the rules of the forum. 9.10.7 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 9.11 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term and provision hereof. 9.12 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 9.13 ARBITRATION OF DISPUTES. Any dispute for under$25,000 7 August 2013 arising out of or relating to the negotiation, construction, performance, non-performance, breach or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full 3 discovery. r r 9.14 INDEMNITY Contractor agrees to indemnify harmless and defend (even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by law, the City, its City Council and each member thereof, and its officers, employees, commission members and representatives, from any and all liability, loss, suits, claims, damages, costs, judgments and expenses (including attorney's fees and costs of litigation)which in whole or in i part result from, or arise out of, or are claimed to result from or to arise out of: 9.14.1 Any activity on or use of City's premises or facilities or any performance under this Contract; or 9.14.2 Any acts, errors or omissions (including,without limitation, professional negligence) of Contractor, its employees, representatives, subcontractors, or agent in connection with the performance of this Contract. 9.14.3 This agreement to indemnify includes, but not limited to, personal injury (including death at any time) and property or other damage (including, but without limitation, contract or tort or patent, copyright, trade secret or trademark infringement) sustained by any person or persons (including, but not limited to, companies, or corporations, Contractor and its employees or agents, and members of the general public). 9.14.4 Contractor agrees to release and covenants not to sue the City, its City Council and each members thereof, and its officers, employees, commission members and representatives for any damage or injury (including death) to itself, its officers, employees, 8 August 2013 agents and independent contractors damaged or claiming to be damaged from any performance under this Contract. 9.15 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amount set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 9.15.1 Automobile Liability with minimum limits of at least $100,000/300,000/50,000 if written on a personal automobile liability form, for using a personal vehicle; or an amount of$500,000 including owned, hired, and non-owned liability coverage if written on a Commercial automobile liability form. 9.15.2 General Liability with minimum limits of at least $1,000,000 combined single limits written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence"form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insured as respects liability arising out of the Contractor's performance of this Contract. (a) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insured under its own policy of shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (b) Blanket Contractual Coverage (if required by the city). (c) Products/Completed Operations Coverage (where such risk is applicable, as determined by the city). (d) Explosion, Collapse and/or Underground (X, C, and/or U) coverage (where such risk is applicable, as determined by the city). 9.15.3 Professional Errors and Omissions coverage in a sum of at least $1,000,000. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. 9 August 2013 , k 9.15.4 Contractor shall comply with the applicable sections of the California Labor Code concerning worker's compensation for injuries on the job. Compliance is accomplished in one of the following manners: (a) Provide copy of permissive self-insurance certificate approved by the State of California; or(b) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or(c) Provide a "waiver"form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. 9.15.5 Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to 4 City. 9.15.6 Insurance shall be placed with insurers with a Best's rating of no less than B. 9.15.7 Prior to commencement of performance, Contract shall furnish E City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. 9.15.8 Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due Contractor, at City's option; (b) immediately terminate this Contract; or(c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or 10 August 2013 4 otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set- off or recoupment from any sums due Contractor. 9.16 NOTICES Any notice or demand to be given by one party to the other be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. i If to the City: I i If to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt or upon expiration of three(3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. I 9.17 TERMINATION FOR CONVENIENCE (Without Cause) City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the 11 August2013 effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 9.18 DEFAULT In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall i terminate unless such default is cured before the effective date of termination stated in such 4 notice, which date shall be no sooner than ten (10) days after the date of the notice. Termination for cause shall relieve the terminating party of further liability or a responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and I except for reimbursement of(1) any payments made by the City for service not subsequently 's performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. 9.19 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 9.19.1 The Contractor shall maintain and preserve all such records for a period of at least 3 years after termination of the Contract. 9.19.2 The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 9.20 CONFLICT. Contractor hereby represents warrants and certifies that no member, officer or employee of the Contractor is a director, officer or employee of the City of 12 August 2013 I i i i {i it Vernon, or a member of any of its boards, commissions or committees, except to the extent permitted by law. 9.21 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/2 times the basic rate of pay. 9.22 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit"D". Upon the City's request, certified payroll records shall promptly be provided to the City. 9.23 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status.. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit"E". [Signatures Begin on Next Page]. 13 August 2013 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date stated in the introductory clause. City of Vernon, a California charter City [CONTRACTOR'S NAME, a [State and California municipal corporation incorporated in] corporation 4 By: By: Carlos Fandino, City Administrator Name: Title: ATTEST: By: Maria E. Ayala, City Clerk Name: Title: APPROVED AS TO FORM: Hema Patel, City Attorney 14 August2013 EXHIBIT A REQUEST FOR PROPOSALS 4 ti I s 15 August2013 EXHIBIT B PROPOSAL I 16 August 2013 EXHIBIT C SCHEDULE 4 ti s 7 it "c s 3 f y� { S 17 August 2013 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. i R k f 18 August 2013 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS f i s A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 19 August 2013 EXHIBIT B PROPOSAL t ry G i 19 June 2017 California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise City of Vernon RFP For Natural Gas Construction & Repair Support—July 2017 1 { E E {F 3 Due: 13 July 2017, 5:00 PM Bid Prepared By: Steven C. Wood, PMP—Sr. Estimator/Project Manager Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise City of Vernon Attention: Javier Valdez 4305 Santa Fe Ave. Vernon, CA. 90058 RE: Natural Gas Construction & Repair Support Dear Mr. Valdez, A.M. Ortega Construction, Inc. is pleased to submit this proposal to provide Natural Gas Construction & Repair Support to the City of Vernon on an as-needed basis. If this contract is awarded to A.M. Ortega, we will field crews comprised of workers represented by the IBEW Locals 47 and 569 and the UA Locals 230, 250, 345, and 469, and lead by A.M. Ortega Operations Manager, David Real. i A.M. Ortega will comply with the general conditions as stipulated in the RFP instructions, and any applicable special terms and conditions which may be applicable to individual projects awarded under the agreement. We agree to furnish all necessary and incidental labor, services, materials, supplies, insurance, equipment and transportation, tools, and other facilities required for the prompt and efficient execution of the work at the appropriate hourly rates for labor and equipment, and at Cost Plus 10% for materials and services provided by vendors and subcontractors. This proposal is based upon an as-needed construction schedule to be determined by the City of Vernon, where the term of the Contract shall not exceed three (3) years. This proposal is valid for a period of not less than ninety(90) days. A.M. Ortega has a well-established safety program, detailed in the Safety Program section of this proposal, which has led to an excellent safety record. Our Experience Modification Ratings (EMR) for the previous four years are .89 (2012), .93 (2013), .95 (2014), and 1.23 (2015). You will find a detailed explanation of these EMR in the Safety Section. This proposal includes work to be performed by specialty subcontractors, including S.W V-Ditch, Hunsaker&Associates, South Coast Concrete, RTL Equipment, Western Rim Engineering, & Penhall Company. A.M. Ortega also employs aid party vendors for trucking and hauling, dump fees, and materials deliveries which vary depending on the project. A.M. Ortega reserves the right to substitute qualified subcontractors for non-specialized work as needed to complete the work. Included with this letter, you will find the following information that comprises our Proposal: 1. This Cover Letter(2 Pg.) 2. Introduction and Scope Summary(2 Pg.) 3. Description of Our Ability to Respond to Requests for Service (2 Pg.) 4. Rates and Charges (6 Pg.) 5. Evidence of Qualifications—Management Personnel Resumes (4 Pg.) 6. Evidence of Qualifications—Projects Performed for the City of Vernon, CA. 2010-2016 (1 Pg.) 7. Evidence of Qualifications—Selected Projects for Other Customers(2 Pg.) Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona,CA. 92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise 8. Evidence of Qualifications—Corporate References (1 Pg.) 9. Affidavit of Non-Collusion, Signed by A Corporate Officer(1 Pg.) 10. Department of Industrial Relations Registration Information (1 Pg.) You will also find the following attachment to our proposal: A. Safety Program Information I In accordance with the RFP instructions,the rates and charges in this proposal are inclusive of compliance with the City of Vernon's Living Wage Ordinance and applicable collective bargaining agreements. California State Prevailing Wages for Public Works Construction or Certified Payroll reporting are not included. Please do not hesitate to contact Steven Wood if you have any questions regarding this proposal. 3 3 Respectfully submitted, A.M. Ortega Construction,Inc. A General Engineering Contractor Steven C. Wood, PMP, Sr. Estimator/ Project Manager I I I Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise Introduction and General Scope A.M. Ortega Construction, Inc. has been providing Natural Gas Construction and Repair Support to the City of Vernon under a substantially similar contract for the past 5 years. Under the existing agreement, A.M. Ortega has deployed forces to assist the City in the installation of underground pipeline facilities on the 6"PE Distribution System and the 10" Steel Transmission System. We are intimately familiar with the City of Vernon's Standard Operating Procedures for the award and performance of work under this agreement, and are prepared to continue providing excellent customer service and the highest quality workmanship for the City's natural gas facilities. For the purposes of clarity, A.M. Ortega Construction, Inc understands the general scope of work for the Natural Gas Construction and Repair Support project to entail the following tasks to be performed on an as-needed basis, as indicated for the duration of the Service Agreement, by the City of Vernon: • 6" polyethylene (PE) gas distribution system r f • 10" high pressure steel gas transmission system • Two distribution regulator stations • Welding of high pressure steel gas pipe Fusion of PE distribution line • Pressure testing of steel and PE pipe • Excavation and installation of steel or PE pipe • Shoringof trenches and its above as lines p g • Technical and maintenance support or regulator stations • Pipeline damage repair • Recovery from a natural disaster such as a major earthquake • Gas system support, as needed, in the event the City does not have sufficient resources • Specialty smoothing of two or more sharp bends in the ten-inch steel transmission line prior to the next in-line assessment to occur in 2018 or earlier • Obtain encroachment permit and traffic control management • Any additional work as needed for the City's natural gas infrastructure Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise A.M. Ortega further understands that the scope is not limited to the above listed tasks. We are familiar with the City's project based award system, where individual projects are budgeted using the contract rates prior to the start of work on a Not to Exceed basis. Furthermore, we are accustomed to the City's procedures for inspections, Operator Qualifications review, and permitting. r f : 1 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)3604352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Allinority Business Enterprise Ability to Respond to Requests for Service A.M. Ortega Construction, Inc., has been serving all of Southern California since 1974. At present, A.M. Ortega has 2 central office locations and 2 additional dispatch yards. Our workforce consists of over 300 field employees in both our Gas Pipeline and Conduit Divisions. Our office and administrative team consists of approximately 50 Accounting Specialists, Estimators, Project Managers, Administrative Professionals, and Senior Management roles. In addition, our Fleet t Maintenance Department is fully staffed with mobile and shop based mechanics. Our Paving and Grading Divisions, based out of the Lakeside Corporate Headquarters, support Pipeline and Conduit projects throughout our service area. F A.M. Ortega Construction, Inc., is prepared to field up to twenty individual crews to complete projects covered by this RFP. These crews will be compromised of International Brotherhood of Electrical Workers (IBEW), Local Union 47 and Local Union 569, and the United Association Union of Plumbers, Fitters, Welders, and Service Technicians, as well as Local Unions 230, 250, 345, and 460. A.M. Ortega crews are composed entirely of men and women represented by these unions. Our crews would be sized according to the volume of work included in each project, and the schedule constraints of that project. In general, a crew for Gas System Construction & Repair Support would have 3 -8 members, including: i (1) Foreman i (1 -2) Equipment Operators (1) Arc Welder or Polyethylene Fuser (1) Welder's or Fuser's Helper or Apprentice (1 - 6) Underground Technicians or Metal Trades Laborers Such a crew would be provided with the following equipment: (1 -2) Crew Truck(s) (F-450 Utility Bed or Similar) (1) Welder's Rig (1 -2) Backhoe Loaders (1) PE Pipe Dolly(If Needed) (1)Air Compressor, 185 CFM (1) Pipe Trailer Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise Additional third party dump trucks, ready mix concrete trucks, and other delivery vehicles would be employed as needed. Generally speaking, A.M. Ortega is presently able to respond to an emergent request for service in the City of Vernon with as little as one day's advance notice, provided that the project is already prepared for work, including Underground Service Alert mark-out and permitting by the City. For non- emergency work, we are able to respond to requests for budgeting within five business days; proposals can be prepared within a week of responding to a request for proposal, and work can begin as early as 3 working days following acceptance of a budget proposal by the City and issuance of a job package and permit for construction. Preparation of traffic control plans, acceptance of documents by the City for permitting, and related procedural processes may extend this time. Throughout our 40 year history, A.M. Ortega has provided exceptional service to our utility company and private customers. Working to ensure that all our projects are completed on time and within the budget constraints provided, we have built a team of Superintendents, Estimators, Project Managers, Foreman, and field employees who are experts in the Companies' standards, municipal requirements, and safe work practices for the installation of electric and communications conduits and gas pipelines. A.M. Ortega crews are prepared to take on dry utilities construction projects from the generating k station to the customer house connection anywhere in the Southwest. With completed projects at every level of complexity, from riser replacements, customer secondary connections, and telecommunications service conduits to complete Rule 20A Distribution Conversions, Underground Electric Transmission duct bank projects, high pressure steel pipeline installations, and plastic main replacements with service tie-overs, as well as new development construction, A.M. Ortega crews have the experience necessary to continue to provide exceptional quality and on time completions for projects in Southern California and beyond. I Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 CALIFORNIA CONTRACTOR'S LICENSE#A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon Labor Rate Superintendent/General Foreman /Manager- Standard $ 110.00 HR Superintendent/General Foreman /Manager- Time and Half $ 160.00 HR Superintendent/General Foreman/Manager-Double Time $ 206.00 HR Foreman, Power Lineman - Standard $ 107.44 HR Foreman, Power Lineman -Double Time $ 202.94 HR ' Foreman, Operating Engineers - Standard $ 106.96 HR i; Foreman, Operating Engineers -Time and Half $ 155.40 HR Foreman, Operating Engineers -Double Time $ 203.82 HR Foreman, Electrician - Standard $ 83.19 HR Foreman, Electrician - Time and Half $ 112.32 HR Foreman, Electrician- Double Time $ 139.08 HR Power Lineman, Journeyman - Standard $ 102.05 HR i Power Lineman, Journeyman - Double Time $ 190.86 HR Electrician, Journeyman - Standard $ 81.75 HR Electrician, Journeyman - Time and Half $ 110.89 HR Electrician, Journeyman -Doubletime $ 137.64 HR Operating Engineer- Standard $ 105.57 HR Operating Engineer- Time and Half $ 153.30 HR Operating Engineer- Double Time $ 201.01 HR ' Pipe Fitter or Welder, Journeyman - Standard $ 98.80 HR Pipe Fitter or Welder, Journeyman - Time and Half $ 134.17 HR Pipe Fitter or Welder, Journeyman -Double Time $ 169.54 HR Laborer, Journeyman - Standard $ 82.74 HR Laborer, Journeyman - Time and Half $ 119.22 HR Laborer, Journeyman - Double Time $ 155.69 HR Welder Assistant, Journeyman - Standard $ 80.02 HR Welder Assistant, Journeyman -Time and Half $ 108.56 HR Welder Assistant, Journeyman - Double Time $ 137.08 HR Teamster/Driver- Standard $ 80.62 HR Teamster/Driver- Time and Half $ 116.05 HR Teamster/Driver- Double Time $ 151.47 HR Groundman - Standard $ 68.48 HR Groundman - Double Time $ 122.70 HR San Diego: 10125 Channel Road * Lakeside, CA 92040 * Ph (619) 390-1988 * Fax(619) 390-1941 Inland Empire: 244 N. Sherman Ave* Corona, CA * Ph (951) 360-1352 * Fax(951) 681-5920 CALIFORNIA CONTRACTOR'S LICENSE H A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Air Compressor < 180 CFM( ) $ 16.05 HR Air Compressor 180 CFM - 290 CFM( ) $ 22.47 HR Air Compressor 300 CFM( ) $ 38.52 HR Air Compressor > 300 CFM( ) $ 65.28 HR Air Tools 30 Lb. Hammer(Clay Spade)( ) $ 9.90 HR Air Tools 60 Lb. Hammer( ) $ 9.90 HR Air Tools 90 Lb. Hammer( ) $ 9.90 HR Air Tools Air Tamp (Powder Puff)( ) $ 9.90 HR Air Tools Chipping Gun( ) $ 9.90 HR Air Tools Miscellaneous ( ) $ 9.90 HR Air Tools Pneumatic Boring Device (Mole) 2"( ) $ 9.90 HR Air Tools Pneumatic Boring Device (Mole) 3"( ) $ 9.90 HR Air Tools Pneumatic Boring Device (Mole)4"( ) $ 9.90 HR Air Tools Pneumatic Boring Device (Mole)Motor( ) $ 9.90 HR Air Tools Sandblasting Pot( ) $ 9.90 HR Arrowboard Towable Standard( ) $ 12.84 HR Arrowboard Changeable Message Sign, Digital( ) $ 21.67 HR Arrowboard Changeable Message Sign, Standard( ) $ 21.67 HR Backhoe Compaction Wheel ( ) $ 26.22 HR Backhoe Breaker Attachment( ) $ 36.92 HR Backhoe Viber Plate Attachment( ) $ 36.92 HR Backhoe Compact (CAT:416 or JD:310 ) $ 44.94 HR Backhoe Standard(CAT:420 or JDAI0 or Case: 580 ) $ 51.36 HR Backhoe Large(CAT:450 or JD:710 ) $ 90.95 HR Boom Truck 10 Ton( ) $ 62.65 HR Boom Truck 25 Ton( ) $ 73.35 HR Cold Planner Wirtgen w/Conveyor( ) $ 347.75 HR Dozer 70HP(CAT:D3 or JD:450 or Case: 550 ) $ 36.04 HR Dozer 92HP(CAT:D4 or JD:550 or Case: 750 ) $ 43.47 HR Dozer 104HP(CAT:D5 or JD:650 or Case: 850 ) $ 62.38 HR Dozer 125HP(CAT:D6 or JD:750 or Case: 1150 ) $ 81.05 HR Dozer 247HP(CAT:D7 or JD:950 ) $ 139.01 HR Dozer 335HP(CAT:D8 or JD:1050 ) $ 185.97 HR Dozer Sideboom, Small(CAT:D3 or JDA50 ) $ 78.84 HR Dozer Sideboom, Large(CAT:D5 or JD:650 ) $ 105.18 HR Dump Truck 2 Yard ( ) $ 34.24 HR Dump Truck 5 Yard (Bobtail)( ) $ 42.80 HR CALIFORNIA CONTRACTOR'S LICENSE#A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Dump Truck 10 Yard (Ten-Wheel)( ) $ 53.50 HR Excavator 2000 LB. Machine(CAT:300.9 ) $ 25.00 HR Excavator 3200 Lb. Mach ine(CAT:301.4 ) $ 26.07 HR Excavator 3800 Lb. Machine(CAT:301.7 or JD:17 or Case: CX17 ) $ 26.07 HR Excavator 5100 Lb. Machine(CAT:302.4 ) $ 28.74 HR Excavator 5800 Lb. Mach ine(CAT:302.7 or JD:27 or Case: CX27 ) $ 31.42 HR Excavator 7500 Lb. Machine(CAT:303 or JD:35 or Case: CX31 ) $ 33.71 HR Excavator 8500 Lb. Machine(CAT:304 or Case: CX36 ) $ 36.45 HR Excavator 10000 - 1 1500 Lb. Machine(CAT:305 or JD:50 or Case: t CX55 ) $ 47.91 HR Excavator Compaction Wheel ( ) $ 69.55 HR Excavator Breaker Attachment( ) $ 90.95 HR Excavator Viber Plate Attachment( ) $ 90.95 HR Excavator 185004 (CAT:308 or JD:75G or Case: CX75 /CX80 ) $ 91.88 HR € Excavator 30000# - 33000#(CAT:311/312/314 or JD:130/135 or Case: CX 130 /CX l 45 ) $ 115.01 HR Excavator 41000#(CAT:318 ) $ 126.71 HR Excavator 38800#(CAT:316 or Case: CX 160 ) $ 128.97 HR Excavator 50000# - 55000#(CAT:323/321/320 or JD:210/245 or Case: ' CX 225 ) $ 157.55 HR Excavator 64000# - 70000#(CAT:326/328/329 or JD:290 or Case: CX 330 ) $ 163.95 HR Excavator 80000# - 90000#(CAT:336 or JD:350 or Case: CX350 ) $ 183.11 HR Excavator 120000#(CAT:345/349 or JDA70 or Case: CX370 ) $ 224.94 HR Excavator 150000#(CAT:374/385 or JD:670 or Case: CX700 ) $ 357.12 HR Forklift 5K Fixed Mast( ) $ 32.93 HR Forklift 5K Reach Lift (CAT:255C ) $ 43.89 HR Forklift lOK Reach Lift(CAT:1055 ) $ 69.07 HR Forklift 12K Reach Lift (CAT:1255 ) $ 71.81 HR Mechanical Tools Stress Relief Equipment( ) $ 9.90 HR Mechanical Tools Dead Weight Test Device( ) $ 23.49 HR Mechanical Tools Recording Clock( ) $ 23.49 HR Motor Grader Standard(CAT:140 ) $ 106.40 HR A_ CALIFORNIA CONTRACTOR'S LICENSE#A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Paving Machine Tack Sprayer/Emulsion Pot( ) $ 25.95 HR Paving Machine Power Screed( ) $ 35.79 HR Paving Machine Small - Trench Paver or Leeboy( ) $ 75.97 HR Paving Machine Spreader, Layton( ) $ 75.97 HR Paving Machine Medium - 6' Gates( ) $ 108.07 HR Paving Machine Large - Highway Class Paving Machine( ) $ 150.87 HR Pickup 1/2 Ton 4x2( ) $ 12.84 HR Pickup 1/2 Ton 4x4( ) $ 13.91 HR Pickup 3/4 Ton 4x2( ) $ 16.05 HR G Pickup 3/4 Ton 4x4( ) $ 17.12 HR Power Tools Air Blower( ) $ 9.90 HR Power Tools ARC Welder, Small, 120AMP( ) $ 9.90 HR Power Tools Chain Saw( ) $ 9.90 HR Power Tools Concrete Cutoff Saw, Hand( ) $ 9.90 HR Power Tools Generator, Small( ) $ 9.90 HR Power Tools Holiday Detector( ) $ 9.90 HR f Power Tools Misc. Powered Tool, Electric ( ) $ 9.90 HR Power Tools Pipe Locating Devices( ) $ 9.90 HR Power Tools Sprague Test Pump( ) $ 9.90 HR Power Tools Water Pump, Trash, < 3" Line( ) $ 9.90 HR Power Tools ARC Welder, Large( ) $ 17.39 HR Power Tools Concrete Saw, Walk Behind, <1 OHP( ) $ 17.39 HR Power Tools Generator, Large( ) $ 17.39 HR Power Tools Misc. Powered Tool, Gas or Diesel( ) $ 17.39 HR Power Tools Tapping Machine, PE( ) $ 17.39 HR Power Tools Viber Plate Compactor( ) $ 17.39 HR Power Tools Wacker Compactor(Jumping Jack)( ) $ 17.39 HR Power Tools Water Pump <4" Line ( ) $ 17.39 HR Power Tools Concrete Saw, Walk Behind, >IOHP( ) $ 22.74 HR Power Tools High Torque Machine( ) $ 28.09 HR Rigging Lowering Cradle <20"( ) $ 9.90 HR Rigging Pipe Roller<20"( ) $ 9.90 HR Rigging Lowering Cradle <48"( ) $ 17.39 HR Rigging Pipe Roller<48"( ) $ 17.39 HR Roller 3-5 Ton( ) $ 32.10 HR Roller 5-8 Ton( ) $ 48.15 HR Roller RTR( ) $ 58.85 HR Semi Truck Tractor( ) $ 32.10 HR CALIFORNIA CONTRACTOR'S LICENSE#A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Semi Truck Volumetric Mixer Truck( ) $ 90.95 HR Skid Steer Breaker Attachment ( ) $ 17.39 HR Skid Steer Cold Plane/Grinder Attachment( ) $ 17.39 HR Skid Steer Digging Attachment( ) $ 17.39 HR Skid Steer Mower Attachment( ) $ 17.39 HR n Skid Steer Sweeper Attachment( ) $ 17.39 HR Skid Steer< 1350#(CAT:216 or JD:313 or Case: SR130 or Bobcat: x S 130) $ 27.82 HR Skid Steer 1350-1600#(CAT:226 or JD:315 or Case: SR150 or Bobcat: 5770) $ 31.57 HR Skid Steer 1750-2000#(CAT:236 or JD:3 18 or Case: SV 185 or Bobcat: S510) $ 35.85 HR Skid Steer 2000#-2200#(CAT:242 or JD:320 or Case: SR200 or I Bobcat: S530) $ 38.52 HR I Skid Steer 2200#-2700#(CAT:252 or JD:326 or Case: SV250 or Bobcat: 5590) $ 42.27 HR Skid Steer 2700#-3150#(CAT:262 or JD:328 or Case: SV300 or Bobcat: 5650) $ 46.55 HR Skid Steer>3150#(CAT:272 or JD:332 or Bobcat: S750) $ 49.22 HR Skip Loader Standard( or JD:210 or Case: 570 ) $ 37.72 HR Traffic Control Beacon for Barricade( ) $ 0.80 DAY Traffic Control Cone/Deliniator/Channelizer( ) $ 1.34 DAY Traffic Control Sign for Barridcade( ) $ 1.34 DAY Traffic Control Barricade, Type I( ) $ 1.61 DAY Traffic Control Barricade, Type Il( ) $ 2.14 DAY Traffic Control Barricade, Type 1, Beacon( ) $ 2.41 DAY Traffic Control Barricade, Type I, Sign( ) $ 2.94 DAY Traffic Control Barricade, Type 11, Beacon( ) $ 2.94 DAY Traffic Control Barricade, Type 11, Sign( ) $ 3.48 DAY Traffic Control Barricade, Type III( ) $ 5.35 DAY Traffic Control Barricade, Type III, Beacon( ) $ 6.15 DAY Traffic Control Barricade, Type III, Sign( ) $ 6.69 DAY Trailer Equipment, Heavy Duty (Backhoe)( ) $ 16.05 HR Trailer Equipment, Light Duty( ) $ 16.05 HR Trailer Misc. (Landscaping)( ) $ 16.05 HR Trailer Misc. 1 Axel No Equipment( ) $ 16.05 HR Trailer Pipe Dolly (Reel Trailer)( ) $ 16.05 HR Trailer Pole Trailer( ) $ 16.05 HR CALIFORNIA CONTRACTOR'S LICENSE#A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Trailer Utility( ) $ 16.05 HR Trailer Light Tower( ) $ 17.39 HR Trailer Water Tank 500-750 Gal. ( ) $ 25.95 HR Trailer Small Dump Trailer( ) $ 32.10 HR Trailer Vacuum Pump 500-800 Gal. ( ) $ 42.00 HR Trailer Flat Deck 40' Semi( )( ) $ 90.95 HR Trailer Low Bed (3 Axle Equipment Semi)( ) $ 90.95 HR Truck, Flatbed l Ton 4x2( ) $ 17.92 HR Truck, Flatbed l Ton 4x4( ) $ 27.82 HR Truck, Flatbed 2 Ton 4x2( ) $ 32.10 HR Truck, Flatbed 2 Ton 4x4( ) $ 33.17 HR Truck, Utility Bed l Ton (Standard Crew Truck)( ) $ 24.61 HR Truck, Utility Bed 2 Ton ( ) $ 31.03 HR Truck, Utility Bed Mechanic's Truck( ) $ 39.06 HR 1 Water Truck 2000 Gal 4x2( ) $ 38.52 HR Water Truck 2000 Gal 4x4( ) $ 72.76 HR Water Truck 4000 Gal 4x2( ) $ 64.20 HR Water Truck 4000 Gal 4x4( ) $ 69.55 HR Water Truck 4000 Gal 6x6( ) $ 80.25 HR Water Truck 5000 Gal Tanker( ) $ 133.75 HR Welding Rig Oxy/Ace. Welder( ) $ 28.89 HR Welding Rig Plastic Fusion Specialist( ) $ 28.89 HR Welding Rig ARC Welder( ) $ 39.59 HR Wheel Loader 0 - 2 YD(CAT:924 or JD:444 ) $ 69.55 HR Wheel Loader 2 - 4 YD(CAT:966 or JD:744 ) $ 101.65 HR Wheel Loader 4 - 6 YD(CAT:980 or JD:844 ) $ 133.75 HR Additional Notes Equipment shall be billed according to the rated capacity or known determining factor,such as operating weight, horsepower, or functional output. Model numbers are listed by way of example only, and should be considered as demonstrative, not exclusive. Items not listed shall be billable at rate found in the most current edition of the Caltrans Equipment Rental Rates and Labor Surcharge handbook for that item of equipment. California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise PROJECT MANAGEMENT & KEY PERSONNEL Maurice Ortega—President and Owner With over 40 years of underground utility construction experience,Mr. Ortega continues to lead A.M. Ortega forward in providing high quality, on time service to our utility and private customers. 1974 -Present A.M. Ortega Construction, Inc. Owner / President Larry Knight—Vice President of Operations Mr. Knight brings over 35 years of experience in the power industry,including 16 years with major contracting companies where he held positions including Senior Vice President of Operations,Vice President, Chief Operating Officer,Director of Government Operations,and Division Manager. Prior to that,Mr. Knight spent 19 years with an investor owner utility on the west coast where he held a number of positions including Manager of Construction Services,Reengineering Project Manager, and Project Management Supervisor. He holds a Bachelor of Science in Business Management degree. 2016 -Present A.M. Ortega Construction, Inc. VP of Operations 2013 - 2015 Klondyke Construction, Pine Valley Power, Senior VP of Elemental Energy Operations VP and Chief 2012 -2013 CAM Contractors Operating Officer Director of 2012 PAR Electrical Contractors, Inc. Government Operations 2000 - 2012 PAR Electrical Contractors, Inc. Division Manager i 1981 - 2000 San Diego Gas and Electric Company Manager, Construction Services and Others John Dollman—Manager of Operations John joined A.M. Ortega in 2017 with over 10 years of experience in the utility industry.John's most j recent position as a Project Manager with SDG&E Construction Services,as well as previous roles, including Associate Contracting Agent and Category Manager within the Supply Management Department,Project Management Design and Planning team at the OC District and the FIRM Program have made John a valuable asset in his new position as the Manager of Operations and Business Development at A.M. Ortega Construction.John's extensive experience is enhanced by a bachelor's degree in Economics with a minor in Business Administration and Supply Management from the University of San Diego. 2017 - Present A.M. Ortega Construction, Inc. Manager of Operations Corporate Office: 10125 Channel Rd. Lakeside,CA.92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona,CA.92882 (951)360-1352 (951)681-5920 MUM =SMAUM California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise PROJECT MANAGEMENT & KEY PERSONNEL San Diego Gas and Electric Company Project Manager San Diego Gas and Electric Company Associate Contracting Agent Gregory Woodworth—Paving Department Manager Mr. Woodworth has decades of experience managing and supervising paving and concrete restoration projects throughout Southern California. s 2006 -Present A.M. Ortega Construction, Inc. Paving Dept. Manager 1995 -2006 J.F. Tejeda Company- Estimator,Project Manager Steven Wood—Sr. Estimator/ Project Manager Mr. Wood brings a diverse collection of education and management experience, along with 7 years of estimating and leading underground and overhead utility projects in the Southern California region as he continues to bid and manage projects for all types of underground dry utilities construction. 1 j Sr. Estimator, 2014-Present A.M. Ortega Construction, Inc. Project Manager g 2010 -2014 PAR Electrical Contractors, Inc. Project Coordinator Bryon Lively—Estimator Project Manager n' Y / 1 g 2017 -Present A.M. Ortega Construction, Inc. Estimator, Project Manager 2015—2017 Primoris Services Chief Estimator 2013—2015 Southern California Gas Company Sr. Estimator Heather Nature—Project Manager/ P6 Scheduler 2017 -Present A.M. Ortega Construction, Inc. Project Manager, P6 Scheduler 2015 -2017 A.M. Ortega Construction, Inc. Project Coordinator, P6 Scheduler 2012 -2015 PAR Electrical Contractors, Inc. Estimating Assistant, Bid Coordinator Corporate Office: 10125 Channel Rd. Lakeside,CA.92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona,CA.92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Allinority Business Enterprise PROJECT MANAGEMENT & KEY PERSONNEL David Hitzeman—General Superintendent David Hitzeman brings more than 30 years of underground utility construction experience in his j leadership of A.M. Ortega's field operations. Supervising multiple projects and foreman,Mr. Hitzeman has a long history of successful projects. 1996 -Present A.M. Ortega Construction,, Inc. Superintendent 1983 - 1996 A.M. Ortega Construction, Inc. Foreman Chuck Steadward—Superintendent Over 30 years of diverse underground utilities construction experience in Southern California makes Chuck Steadward a valuable asset to A.M. Ortega and our customers. 2014-Present A.M. Ortega Construction, Inc. Superintendent 2011 -2014 Southwest Administrators Superintendent 2004 -2011 Hood Corporation 2000 -2004 Doty Brothers 1990 - 2000 Herman Weissiker 1982 - 1990 Alex Robertson Joseph Radway—Superintendent Mr. Radway has worked in the utility industry for over 12 years and has been working on natural gas pipelines since 2009.Joseph's extensive shills and expertise make him a valuable asset to A.M. Ortega. 2015 -Present A.M. Ortega Construction, Inc. Superintendent 2009—2015 A.M. Ortega Construction, Inc. Foreman/Laborer 2004 - 2009 Various Companies Construction Laborer Tony Luck—Superintendent Mr. Luck,with 3 decades of experience working with Estimators, Project Managers and field crews on projects large and small, serves as A.M. Ortega's Grading Department Superintendent. 2010 -Present A.M. Ortega Construction, Inc. Superintendent 2007 -2010 Retail Development Advisors Superintendent 2006 -2007 Richmond American Homes Superintendent 1986 -2006 Erreca's ,Inc. Foreman Corporate Office: 10125 Channel Rd. Lakeside,CA.92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N.Sherman Ave. Corona,CA.92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Minority Batsiness Enterprise PROJECT MANAGEMENT & KEY PERSONNEL Alfredo Juarez—Superintendent Mr.Juarez has achieved over 8 years of success as a construction supervisor of various ranks at A.M. Ortega.Alfredo has demonstrated a proven track record of supervising up to 50 crew members, while ensuring optimal safety, quality, and efficiency. 2008 -Present A.M. Ortega Construction, Inc. Siperintendent Derek Sexton—Superintendent, Gas Distribution Derek Sexton contributes over 14 years of diverse knowledge and experience in several areas, including, Superintendent, Operator functions and Welding. Mr. Sexton consistently delivers outstanding performance and expertise in his field. 2015-2016 A.M. Ortega Construction, Inc. Superintendent— Gas Distribution 2006-2015 Northern Pipeline Truck Driver, Fitter Operator& Foreman Gas Welder& Safety Auditor Employee Development Trainer General Superintendent- Gas 2002-2006 A.M. Ortega Construction, Inc. Foreman / Superintendent Dustin Dailey—Superintendent, Gas Distribution Dustin Dailey has earned decades of experience in various roles with a number of contractors in gas distribution and transmission construction in Southern California. 2016 -Present A.M. Ortega Construction, Inc. Siperintendent Corporate Office: 10125 Channel Rd. Lakeside,CA.92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona,CA.92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise City of Vernon Projects Please find listed below a selection of projects A.M. Ortega completed for The City of Vernon in the last few months. Please note that this list is not exclusive, and has been selected to demonstrate our experience with the City's facilities and the various types of work performed by the contractor under this agreement. Popcornoplis—Install New Business Service.June 2017. Boyle Ave.—Install New Business Service.June 2017. 2700 Fruitland Ave. / Gavina Coffee—Install New Business Service.June 2017 2126 E. 52"" Street—Install New Business Service.June 2017 Fantasy Acdvewear—Install New Business Service.June 2017 2677 26"'Street—Install New Business Service. March 2017. 4415 Bandini Blvd. —Install New Business Service.August 2016 : 3305 Bandini Blvd. —Install New Business Service.August 2016 Alameda&25"' Street— Install New Business Service.June 2016 f District Blvd— Install New Business Service.June 2016 i i a 3 i I Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise RECENT PROJECTS FOR MEDIUM & LARGE DIAMETER PIPELINES Please find listed below a selection of projects A.M. Ortega completed for Utility customers between 2011 and the present. Please note that this list is not exclusive, and has been selected to demonstrate our experience with natural gas pipelines constructed under firm fixed bid contracts. { Southern California Gas Company: Bogert Trail Project September 2016—March 2017 E Location: Palm Springs, CA. Scope: Install new 6"MP pipeline facilities by various methods in the City of Palm Springs, CA. Replace services along new pipeline route. Included installations by auger boring, horizontal directional drilling, open trench, and air jet methods. San Diego Gas and Electric Company: Palomar Power Plant MSA Re-Design Phase II January 2017—March 2017 Location: Escondido, CA. Scope: Construct a new foundation and steel support structure for a new filter separator, install the filter separator, and tie in with 10" Steel pipe to the existing 30" launcher barrel and High Pressure MSA located at the Palomar Power Plant. Southern California Gas Company: USC Relocation Project November 2015—July 2016 Location: Los Angeles, CA. Scope: 8"PE and 10" Steel Main Installations by horizontal directional drill and open trench methods. San Diego Gas and Electric Company: Line 3010, Span 3008 February 2016 Location: Encinitas, CA. Scope: Excavate to expose, inspect, and recoat 30" Pipeline. Complete remedial grading at the site and restore. Southwest Gas Corporation: FRE "D" System Replacement July 2015—January 2016 Location: Scottsdale, AZ. Scope: Install 8970 LF of 8" Steel Main by open trench method. Southern California Gas Company: 20" Street and Ave. I September, 2015 Location: Lancaster, CA. Scope: 10", 6" and 4" Drop Sections Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 California Contractor's License#A,C10-4863 11 A Certified Allinor•ity Business Enterprise RECENT PROJECTS FOR MEDIUM & LARGE DIAMETER PIPELINES Southern California Gas Company: PSEP Banning Airport November 2015 g Location: Banning, CA. Scope: 30", 24" and 16" Steel Pipeline Installation for Valve Replacement and Automation Additional, earlier projects of note are listed below. San Diego Gas and Electric Company—Bear Valley Parkway 16" Installation 2900' of 16" Steel High Pressure Main (August 2015) f Southern California Gas Company—PSEP SL 36-1032 Section 2, Lompoc, CA. 2000' of 10" Steel High Pressure Main (May 2015) Southern California Gas Company—PSEP L-1013, Brea, CA. 140' of 24" Steel High Pressure Main (February 2015) Southern California Gas Company—PSEP SL 36-1032 Section 1, Lompoc, CA. 500' of 10" Steel High Pressure Main (July 2014) Southern California Gas Company—Stallion Springs, Tehachapi, CA. 21,000' of 10" Steel High Pressure Main (July 2012) Southern California Gas Company—Replacement Project Morro Bay, Atascadero, CA. 157 P of 8" and 10" Steel High Pressure Main (July 2011) Southern California Gas Company—MTA Bus Station, El Monte, CA. 1450' of20" Steel High Pressure Main (April 201 1) Southern California Gas Company—Arrow Route Reg Station Replacement, Rancho Cucamonga, CA. 130' of 6" and 8" Steel High Pressure Main (April 2011) Southern California Gas Company—Monterey and Gerald Ford Palm Desert, Rancho Mirage, CA. 8,300' of 6" Steel High Pressure Main (March 2011) Southern California Gas Company—Seal Beach Bridge Widening, Seal Beach, CA. 650' of 12" Steel High Pressure Main with 16" Tie-ins (March 2011) Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 . , California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise REFERENCES West-Tech Contracting, Inc. Contact: Russell Hervey, (760) 233-2570, 568 North Tulip St., Escondido, CA. 92025 SDG&E Contact: Rick DeGuzman, Construction Services Manager, (858) 654-8601 Habitat for Humanity Contact: Mike Shear, Construction Superintendent, (619) 283-4663, mikes@sdhfh.org Southern California Edison Contact: Mark Elsdon, SCE Construction Manager, (909) 374-3670 Westward Ho Manor, LLC. Contact: Nick Windel, Park Owner, (619) 379-7620 Southern California Gas Company Contact: Jesse Del Rio, Program Manager, (909) 322-8007 F University of California at San Diego Contact: Steve Horner, Site Construction Manager, (858) 336-5112 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619)390-1988 (619)390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR S7ATE OIL'01 LIFORNIII f SS COUNTY OF LOS ANCELES] Terra Chiaramonte , being first duly sworn deposes and says that he/she is Corporate Secretary T (Insert"Sole Owner","Partner',"President","Secretary",or other proper title) of A.M.Ortega Construction,Inc. o` (Insert name of bidder) F G who submits herewith to the City or Vernon a proposal; is That all statements of fact in such proposal are true; That such proposal was not made in the interest of or on behalf of any undisclosed person, Partnership,company,association,organization or corporation; i That such proposal is genuine and not collusive or sham; : 1 That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and fi►rtiler That prior to the public opening and reading of proposals,said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal,or that anyone should retrain from bidding or withdraw his proposal; c. Did not, in any manner,directly or indirectly seek by agreement,coin mullication or conference with anyone to raise or fix the proposal price of said bidder or of anyone else,or to raise of Fix any overhead profit or cost clement of this proposal price,or of that of anyone else; I cl. Did not,directly or indirectly,submit his proposal price or any breakdown thereof,or the contents thereof,or divulge information or data relative thereto,to nay corporation,partnership,company, association,organization, bid depository,or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon,or to any person or persons who have a partnership or other financial interest with bidder in his business. I certify under penalty of perjury that the above information is correct By: _ Title: Corporate Secretary e; 13 July 2017 State of California APPLICATION FOR PUBLIC WORKS CONTRACTOR REGISTRATION AFFIDAVIT DEPARTMENT OF INDUSTRIAL RELATIONS PWCR NUMBER: 1000004691 A.M.ORTEGA CONSTRUCTION INC. — — — I REGISTRATION INFORMATION Type:Renewal Fiscal Year:2018 10125 CHANNEL RD 10125 CHANNEL RD LAKESIDE CA 92040 LAKESIDE CA 92040 SAN DIEGO - - SAN DIEGO HNATURE@AMORTEGA.COM PROFESSIONAL EMPLOYER ORGANIZATION (PEO) - - Yes ✓',No INSURED BY CARRIER A.M.ORTEGA CONSTRUCTION INC. CAVIGNAC&ASSOCIATES 54303214 i 10/01/2016 10/01/2017 ✓I Yes _'No damages,interest,fines,or penalties pursuant to any final judgment,order,or determination by a court or any federal,state,or local administrative agency,including a confirmed arbitration award. ✓I Yes _..No the debarment of contractors from public works. !Yes t✓No public works projects on or after March 1,2015,or for all public works projects awarded on or after April 1,2015. Have you bid on a public works project after March 1.2015,or were you awarded a public works project after April 1,2015,without first being registered with the Department of Industrial Relations? Yes -- NO Chapter 9(commencing with Section 7000)of the Business and Professions Code;or(2)my business or trade is not subject to licensing by the CSLB. for and on behalf of the above named contractor. I certify under penalty of perjury that all of the above information provided is true and correct. I further acknowledge that any untruthful information provided in this application could result in the certification being canceled. 06/08/2017 I I Public Works Contractor Registration Affidavit-Page 1 of 2 06/08/2017 07:52 AM PWCR NUMBER: 1000004691 LEGAL ENTITY TYPE: CORPORATION C1352228 ARCHIE MAURICE ORTEGA TERRA CHIARAMONTE LARRY KNIGHT ARCHIE MAURICE ORTEGA 10125 CHANNEL RD LAKESIDE CA 92040 s r t t F S d I p[ i `t ($t f t Public Works Contractor Registration Affidavit-Page 2 of 2 06/08/2017 07:52 AM California Contractor's License#A,C10-486311 A Certified Minority Business Enterprise Safety Information for Proposals Dated: 5 January,2017 's is r l In accordance with your instructions, we are providing this package of information about the health and safety a policies, practices, and statistics of our company. Please find included in this package the following information: ' Cover Sheet This Page) 1 Current EMR Letter(10/3/16)..................................................................................................................2 EMRImprovement Plan...........................................................................................................................3 Safety Department Promotional Materials................................................................................................5 Explanationof Violations.........................................................................................................................6 Safety Department Organizational Chart..................................................................................................7 Corporate Health and Safety Plan.............................................................................................................8 OSHA 300A Sheets (2012-Present)........................................................................................................29 i Corporate Office; 10125 Channel Rd. Lakeside, CA.92040 (619)390-1988 (619)390-1941 Inland Empire; 224 N. Sherman Ave. Corona, CA. 92882 (951)360-1352 (951)681-5920 BUT Insurance Services of California,Inc. BB&T-John Burnham Insurance Services 750 B Street,Suite 2400 San Diego,CA 92101 (619)231-1010 Fax(619)236-9134 CA License#0619252 October 3, 2016 i 4, i I i I Mr. Ray Duncan A.M. Ortega Construction, Inc. 10125 Channel Rd. Lakeside, CA 92040 RE: Workers Compensation Experience Modification i Dear Ray, Please be advised that the WCIRB indicates your Experience Modification rate for the last three years is as follows: j 2016 - 112% 2015 - 123% 2014 - 95% Should you have any questions, or require any additional information, please do not hesitate to give us a call. Thank you. Sincerely, Denise Johnson Vice President BB&T-John Burnham Insurance Services BB&T Insurance Services of California,Inc. BB&T—John Burnham Insurance Services 750 B Street,Suite 2400 San Diego,CA 92101 (619)231-1010 Fax(619)236-9134 Ca License#0619252 February 20,2017 A.M.Ortega Construction, Inc. 10125 Channel Rd. Lakeside,CA 92040 RE: 2016 Experience Modification To Whom It May Concern: Experience rating was developed to provide employers with better than average loss records a savings on their workers'compensation premiums,while those with above average losses, pay a higher premium. Under normal circumstances,the experience modification is a reflection of an employer's past loss history. However,sometimes there are various factors that can impact an experience modification in a way that does not reflect a true loss picture. 4 A.M. Ortega Construction, Inc.'s 2016 experience modification factor of 112%is not a true representation of their dedication to safety and risk management.The main factor that is driving up the rating is due to loss development on the 2012 and 2013 policy periods.The losses on these policy s periods have grown larger than expected due to the litigation factors that are involved.The injuries themselves were not severe and were not caused by any negligence on the part of the employer or poor safety practices that were in place at the time of injury. Prior to this rating,A.M. Ortega's average experience modifier for the past 8 years is 96%. Including the current modifier of 112%,their average for the last 9 years is 98%which is still below the industry standard of 100%. i A.M.Ortega's continual and constant proactive approach to safety is responsible for limiting loss € frequency and mitigating the severity of workplace injuries.A.M.Ortega has obtained a dedicated safety consultant that is responsible for administering daily stretch and flex,toolbox topics,weekly job specific F safety meetings and mandatory training.Jobsites are inspected daily,personal protective gear is provided to all employees and a comprehensive disciplinary process is strictly enforced.All injuries and } near misses are investigated, post-accident drug tests are administered and all injured employees are sent immediately to an occupational clinic within the medical provider network. Below are further risk management protocols that have been put in place to promote safety awareness and injury prevention in the workplace: Formal First Aid Program New Medical Clinic Relationship Aggressive Return to Work Program Updated Incident/Accident Response Protocol Claims Management Protocols Enhanced Safety Training Tracking System Enhanced Hazard Communication and Correction BB&T Insurance Services of California,Inc. BB&T—John Burnham Insurance Services 750 B Street,Suite 2400 San Diego,CA 92101 (619)231-1010 Fax(619)236-9134 Ca License#0619252 Expanded New Hire and Employee Safety Training New Hire Screening Process Additional Safety Personnel Looking forward,assuming that incurred claims amounts remain unchanged, BB&T estimates that the 2017 experience modification rating will decrease below the 100%threshold. Please feel free to contact me with any questions you may have. Sincerely, Manuel Vargas Workers'Compensation Claims Analyst BB&T Insurance Services, Inc. (619)525-2644 mvarsas@bbandt.com i i i I I { 3 California Contractor's License#A-486311 Safety Program Information for Proposals Safety Department Promotional Material The safety of our fellow employees,the agents of the customer, and the public is the first priority of any A.M. Ortega employee,from the newest, most junior laborer,to the most senior members of our construction supervisory and professional staff.At A.M. Ortega,we strive to ensure that everyone who arrives at our jobsites or our office leaves that jobsite or office in the same condition as when they i arrived. In order to accomplish this goal,we have implemented a number of programs throughout our company to promote safe work practices and to respond proactively when incidents occur. I Safety Audits: As a part of our commitment to jobsite safety,A.M. Ortega audits our projects for compliance with our safe work practices manual, applicable local, State, and Federal Regulations,and industry best practices.Tertiary supervisors from our Safety and Compliance Department (k i conduct audits of each jobsite they visit.Additionally,our Superintendents and Project Managers conduct audits randomly on a monthly schedule to ensure compliance and continuity,and to demonstrate our management level support of our safety programs. Dedicated Safety Professionals: A.M. Ortega employs a staff of trained safety professionals as a part of our general operations process. At the present time,our staff includes one department manager,two safety engineers,one trainer, and one administrative specialist who are exclusively assigned to training, auditing,and compliance reporting for occupational and systems safety.This staff allows us to respond promptly and proactively to new developments in training requirements, best work practices, and policy changes, as well as emergent situations requiring specialized knowledge. Industry Leading Best Practices: Finally,A.M. Ortega works constantly to identify and adopt industry leading best practices with regard to work practices and safety policy.As a part of this effort,we have adopted proactive safety policies, such as requirements for ANSI Class 3 vests for all crews 5' working on the public right of way. Policy changes such as this one serve to standardize our operations and encourage safe work � ' practices,which protect our forces from injury and incidents on the jobsite. Conclusions: We hope that this information makes it clear that A.M. Ortega values the safety of our employees,customers,and the public very highly,and that we are working constantly to improve our practices to ensure the safety of all persons on our work sites. Main Office: 10125 Channel Road *Lakeside,CA 92040 *Ph(619)390-1988 *Fax(619 390-1941 Inland Empire: 11001 Beech Avenue *Fontana,CA 92337 *Ph(951)360-1352 *Fax(951)681-5920 • a 0 7 ® ° s • s e se ° so ® M s O 4; r � � Y `? e i A � g s 4 ry 4 e 3 a8 1 e n t a w � • s S ® s . ° e M a a � e� e • e a w a Or California Contractor's License N A-486311 Safety Program and Statistical Information for Requests for Proposal Summary of OSHA Citations: 2010 to Present A.M. Ortega Construction, Inc., has received only 1 notice of violation or citation from OSHA in the last 5 years. This Citation is summarized below. Date: 6/9/2014 Inspection Number 317387249 Summary of Citation: This Citation was issued when a crew foreman was unable to locate a set of required documents in order to present them to the OSHA inspector during an inspection. The documents were located after the fact, and the citation was issued for the foreman's inability to locate the documents at the time of the inspection. A.M. Ortega did not contest the citation. l i i w' S tl I {E Main Office: 10125 Channel Road *Lakeside,CA 92040 *Ph(619)390-1988 *Fax(619 390-1941 Inland Empire: 11001 Beech Avenue *Fontana,CA 92337 *Ph(951)360-1352 *Fax(951)681-5920 2016 ORTEGA CONSTRUCTION Corporate Safety and Health Program Safety Department Corporate Offices 10125 Channel Road Lakeside, CA 92040 Office 619-390-1988 Fax 619-390-1941 "a company committed to safety excellence" Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 1 Mgr i 1.0 Introduction The A. M.Ortega Construction Inc.Safety and Health Management System has been developed to provide a systematic approach to safety and health in order to have an incident free culture of safety. Scope I I The A.M.Ortega Construction Inc.Safety&Health Management System applies to all operations conducted by A. M. Ortega Construction Inc. Any new acquisition, project,joint venture or contract controlled by A. M.Ortega Construction Inc.shall follow its requirements. s s Terms and Definitions Audit—the systematic and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which the audit criteria are fulfilled. Audit program — a set of one or more audits planned for a specific time frame and directed towards a specific purpose. Note: An audit program includes all activities necessary for planning, organizing, and conducting the audits. Competence—demonstrated ability to apply safety and health management system knowledge and skills. Continual improvement—the process of enhancing the safety and health management system to achieve ongoing improvement in overall safety management performance. Contractor — an organization or individual providing services to another organization in accordance with agreed-upon specifications,terms,and conditions. Document—a medium containing information related to the safety and health management system. Employee — a person employed by the organization or a person under the day-to-day control of the organization. Employee representative —a non-managerial employee who is: (a) a representative of other employees according to the requirements of law or collective agreements;or (b)selected by non-managerial employees for other reasons. Doc No: SHIMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 2 Mgr Ergonomics — integrated knowledge derived from the social and technical sciences, used to match jobs, systems,products,and environments with the physical and mental attributes of the people involved. Hazard —a source of potential harm to an employee. a Incident — an occurrence, arising in the course of work, that could result in an injury or illness (includes near misses). i Legal requirements — requirements of applicable OHS federal, provincial/territorial, and municipal laws, regulations, and bylaws,and where applicable, provisions of the organization's collective agreements that relate to health and safety. Organization — a company, operation, undertaking, establishment, enterprise, institution, or association, or a part or combination thereof, that has its own management.An organization may be incorporated or j unincorporated, public or private. 1 Other requirements — other occupational health and safety provisions to which the organization subscribes. Procedure—a documented method to carry out an activity. Process—a set of interrelated or interacting activities,that transforms inputs into outputs. Record —a document that states results achieved or provides evidence of activities performed. Risk — a combination of the likelihood of the occurrence of a hazardous event and the severity of harm caused by the event. Safety health and safety management system(SHMS)—part of the overall management of the organization that addresses occupational,health and safety hazards and risks associated with its activities. System —a set of interrelated or interacting elements. Workplace parties— managers(including supervisors),employees,and employee representatives. I i I Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Revision Date: Initial Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Mgr Authority: President Issuing Dept: Safety Page: 3 j Safety and Health Management System Elements The following is a general listing and description of the A. M. Ortega Construction Inc. Safety and Health I Management System(SHMS)elements and their application. ■ Scope and Boundary POLICY ■ Policy Procedure I Policy Statement H _ Hazard Identification I Risk Control I Objectives IPLANNING i Legal Requirements I Safety &Health Programs i • Structure I Training I Communications .s • i Document &Operations Control I Emergencies Performance Measuring&Monitoring ■ Non-conformances I Records I Inspections Safety Management System Review Reviewing Effectiveness f 2.0 General Requirements 2.1 Leadership and Commitment 2.1.1 Management Commitment and Leadership Senior management of A. M. Ortega Construction Inc. shall provide leadership for safety and health activities and assume overall responsibility for the SHMS.This responsibility includes: • Establishing,actively promoting,and maintaining the SHMS; l I 1 i Doc No: SHMS I; A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 I Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 ` Date: 4 Preparation: Safety Authority: President Issuing Dept: Safety Page: 4 Mgr • Providing appropriate financial, human, and organizational resources to plan, implement, check, review, and correct the SHMS; • Defining roles, assigning responsibilities, establishing accountability, and delegating authority to implement an effective SHMS; • Establishing and implementing an safety and health policy and measurable objectives; • Reviewing the organization's SHMS at planned intervals; • Ensuring that employees and employee representatives are consulted;and • Encouraging active participation on the part of employees and contractors in the establishment and maintenance of the SHMS. 2.1.2 Management Representatives The A. M.Ortega Construction Inc.senior management shall,if warranted due to company workforce size, designate one or more representatives of management who, irrespective of other responsibilities, shall have defined roles,responsibilities and authority for ensuring that this SHMS is established,maintained and reviewed to support: • Effective processes to identify and eliminate or control work-related hazards and risks; • Reporting on the performance of the SHMS to senior management, employees, and employee representatives(if present)as appropriate for review and as the basis for improvement. 2.1.3 Employee Participation Employee participation is an essential aspect of the SHMS. A. M. Ortega Construction Inc. shall provide employees and employee representatives, if warranted due to company workforce size, with time and resources to participate effectively in the development of the safety and health policy and in the process of SHMS planning, implementation, training, evaluation, and corrective action; and encourage employee participation by providing mechanisms that: • Support employee participation,such as identifying and removing barriers to participation; • Establish workplace health and safety committees or employee representatives where required by legislation and,where applicable,collective agreements or other requirements;and • Ensure that employees and employee representatives are trained in,and consulted on,all aspects of SHMS associated with their work. 2.1.4 Commitment Statement The A. M. Ortega Construction Inc. Safety and Health Management System (SHMS) is driven by leadership and commitment from senior management and its readiness to provide resources for HSE matters. A. M. Ortega Construction Inc. is committed to providing a productive, safe and healthy work environment for our employees,contractors,clients,customers and visitors. Our commitments are communicated to all employees,contractors and suppliers and include: • To instill a corporate culture where harm to our staff through work is totally unacceptable; Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Revision Date: Initial Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Mgr Authority: President Issuing Dept: Safety Page: 5 � i • To be proactive in assessing health,safety and environmental hazards for new business, new and existing work systems, practices and equipment; • To encourage team problem solving at all levels of the organization to implement work practices that continually improve safety,environmental standards and productivity; • To report and investigate incidents and implement systems and practices that prevent reoccurrence; • To ensure compliance with legal requirements and industry standards; ' 0 To train managers and employees to competently perform work described in safe work `s procedures; • To provide information to all employees, contractors and customers that inform them of health safety and environmental issues relevant to A. M.Ortega Construction Inc.operations; • To ensure products are safe and without adverse environmental impact. • All A.M.Ortega Construction Inc.staff have a responsibility for implementing this safety and health management system by striving to achieve a zero tolerance towards hazards, incidents and injuries. • We continuously improve safety and health management by setting objectives, plans and performance measures and regularly reviewing progress against the targets set. • We involve our staff in safety and health management through training and by contributing in identifying,assessing and controlling hazards. 3.0 Policy OBJECTIVE The objective of the A. M. Ortega Construction Inc. Safety & Health Policy is to state its commitments to provide safe and healthy working conditions. It outlines the steps that are taken to meet these commitments and provides the framework for the A. M. Ortega Construction Inc. Safety & Health Management System. RESPONSIBILITIES Corporate Management • Adopts the A. M.Ortega Construction Inc. Health&Safety Policy and all legal requirements; • Requires that the policy be distributed to all operations for display; • Supports the implementation of the policy throughout all operations. Managers and Supervisors • Discusses the policy during induction orientation; • Communicates the requirements of the policy to all employees through safety&tailgate meetings; • Ensures the posted policy is current and easily visible. All Employees • Comply with the requirements of the policy and support implementation of the policy. Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 6 Mgr 3.1 Procedure In consultation with employees and employee representatives, A. M. Ortega Construction Inc. shall establish and maintain the safety and health policy and shall ensure that the policy: rIs appropriate to the nature, scale, and safety and health hazards and risks associated with A. M. j Ortega Construction Inc.activities; • Includes a commitment to comply with applicable safety and health legal requirements and other requirements; • Includes a commitment to protect employees and to ensure continual improvement; • Provides the framework for setting and reviewing safety and health objectives and targets; • Is documented,implemented, and maintained; E Is posted and communicated to all employees; • Is available to external interested parties,as appropriate; • Is discussed during safety meetings on an as-needed basis and is included in all site specific HSE ' plans which are received by employees; and 60 Every year the policy is reviewed for relevance and appropriateness to our company and amended as appropriate and disseminated again. : 4 3.2 Health and Safety Policy Statement We are committed to comply with all applicable safety and health legal requirements. We are committed to our guiding principles which include ensuring that Safety, Health and Environment is First — never compromise on the health and safety of our customers and our people and to manage responsibly the impact that our business has on the environment. The following points summarize our employee's commitments to Health and Safety: • Comply with Health and Safety regulations and related A. M. Ortega Construction Inc. policy and procedures. • Use all required personal protective equipment where indicated. • Decline to operate any machinery or equipment without proper instruction regarding safety and general operation. • All employees shall report unsafe conditions and/or hazards to their supervisors promptly. • Follow all A. M.Ortega Construction Inc.Safety Procedures and Practices. • Promptly report all injuries/incidents and work related diseases and actively participate in the Return to Work process in accordance with our Return to Work Policy. • Attend all required health and safety training. • Follow safe work instructions and assist in prevention. All A.M.Ortega Construction Inc.Managers and Supervisors are committed to take ownership of their areas of responsibility by ensuring that the following important activities occur: • Accept direct responsibility and accountability for all matters relating to Health and Safety for the employees and/or contractors they supervise directly and/or indirectly. • Deal promptly with employees' Health and Safety concerns and advise employees of actual and potential hazards that are known by the manager or supervisor. Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Revision Date: Initial Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 7 Mgr • Maintain and ensure transfer of knowledge of all duties and obligations under all relevant legislation,client requirements and A. M.Ortega Construction Inc. policies and procedures. • Ensure that employees use Personal Protective Equipment as prescribed in addition to following all safety procedure and practices. • Provide appropriate training in use of equipment,safe work practices and procedures and handling of hazardous materials. • Ensure that all contractors, suppliers, vendors and other visitors adhere to all A. M. Ortega Construction Inc. policies and procedures. • Investigate accidents/incidents and perform workplace inspections. • Review any accident investigation and facilitate the corresponding corrective action plan. • Assist any injured employee to the fullest possible extent including facilitating the Return to Work process in accordance to our Corporate Return to Work policy. • Continue to improve our safety and health management system and operational standards in all sites. !! Take every other reasonable precaution to protect employees. • Implement and enforce Health and Safety rules, regulations, policies, procedures and prescribed instructions. This policy is to be posted in all A. M.Ortega Construction Inc.facilities by the site supervisor. 3.3 Environmental Policy Statement A. M. Ortega Construction Inc. recognizes that environmental concerns are of critical importance. A. M. G Ortega Construction Inc. encourages its employees to join with the company in full acceptance of and compliance with this policy. We will create procedures that fully comply with federal, state and local l regulations. We will provide adequate training to our employees to ensure our workers are aware of these I procedures and are capable of following them. l Protection of the Environment We will employ practical measures to protect the environment. We will conserve and protect the water, air,and land resources we use.We will strive to eliminate any releases to land,air or water that may harm human health or the environment. Continuous improvement in our environmental performance will be a principal objective. Waste Management Policy Statement We will work to prevent waste and pollution at the source whenever possible. New facilities and improvements of existing operations will use processes designed to minimize the environmental effects of our operations and will incorporate functional pollution control equipment. Recycling and Waste Disposal We will support recycling programs where practical and will use environmentally safe treatment and disposal practices for waste that is not eliminated at the source or recycled. i Compliance Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2015 Date: Preparation: Safety Mgr Authority: President Issuing Dept: Safety Page: 8 We will manage existing facilities so that we meet or exceed legal requirements. We will implement programs and procedures to satisfy compliance. We will conduct compliance audits and monitor procedures and practices to evaluate our performance. Disclosure We will inform our employees of our progress in environmental issues. We will cooperate with the authorities and regulatory agencies in responding to inquiries. We will encourage our employees to report I to the Company conditions that they reasonably believe could be harmful to the environment or pose E f health or safety hazards so the Company can initiate prompt corrective actions. [ Commitment E Management will consider the environmental and cultural implications of its decisions. This policy is to be posted in all A. M.Ortega Construction Inc.facilities by the site supervisor. 3.4 Drug and Alcohol Policy Statement Any employee or contractor on duty or on company property who possesses,sells,receives,is impaired or is determined to have measurable levels of any alcohol or illegal drug in their blood or urine(no matter the amount), post drug/alcohol screen,will be subject to immediate disciplinary action or contract dismissal. Any employee or contractor involved in a job related incident while on duty or involving company equipment will be subject to a post-incident drug/alcohol screen. If an employee or contractor returns to work following an absence of more than 90 days a return to work screening shall occur. Follow up drug screening shall be applied when appropriate as determined by management. We reserve the right to conduct random drug and alcohol screenings on employees and contractors who perform safety-sensitive functions,such as driving company property or entering any worksite.Additionally, we also reserve the right to conduct unannounced random drug and alcohol screening on employees or contractors entering any worksite. We will require an employee or contractor to submit to a drug/alcohol screen if we have reasonable suspicion to believe that he/she has violated the prohibitions concerning alcohol and/or controlled substances based on observations concerning the appearance, behavior,speech or body odors of that person. Contractors or employees maintaining or using prescribed medications shall report the circumstances and effects to their supervisor.Some types of medications could have undesirable effects,and these can create a safety risk and endanger other contractors. Periodically, unannounced inspections will be made of persons entering or leaving company work sites by authorized company representatives. Entry onto company or client property is deemed to have provided consent to an inspection of a person,locker,vehicle,or any other personal effects. t d Doc No: SHMS F Q.M. Ortega Construction Inc. initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 9 Mgr i Any refusals to submit to a drug/alcohol screen will be treated as a positive test, resulting in immediate contract dismissal or disciplinary action, up to and employment termination.The contractor or employee refusing to submit to the test will be asked to sign a refusal document. If they refuse to sign the document, it will be noted and kept on file. Drug and alcohol screening will be performed by an approved and qualified medical clinic with a medical review officer authorized to perform the tests. All results are treated with confidentiality. If another contractor or employee comes to management with concern regarding another contractor or employee in reference to alcohol or substance abuse,we will treat that with discretion and confidentiality. We will pursue investigation and decide accordingly whether a drug and or alcohol screen is the appropriate step to take. All contractors and employees are subject to the policies explained above. This policy is to be posted in all A. M.Ortega Construction Inc.facilities by the site supervisor. 4.0 Planning OBJECTIVES • To identify,assess,record and control risks in the workplace for routine and non-routine activities while ensuring employees are involved during risk management processes; • To eliminate,as far as is practicable,the risk of human injury, illness or damage to property; • To promote planning as a means of achieving continuous improvement in our safety and health performance by utilizing risk management procedures when establishing our annual safety and health objectives. RESPONSIBILITIES A. M.Ortega Construction Inc.Safety Manager • Introduces planning and risk management procedures and assists site managers with implementation; • Determines risk levels for identified hazards and continually reviews legal and other requirements; • Utilizes risk management procedure results when establishing A. M. Ortega Construction Inc. annual safety and health objectives. Managers and Supervisors Implements planning and risk management procedures and ensures employees are involved. Employees Provide input to risk identification and assessment and follow risk control procedures. Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 10 Mgr HSE PLANNING PROCESS OVERVIEW Legal &Other Hazard Identification ■ Governmental HSE ■ Client Scope of Work ■ Job Safety Analysis CONTINUOUS Standards and Laws ■ Subcontractor Scope ■ Field Level Risk IMPROVEMENT ■ Client HSE Rules and of Work Assessment ■ Employee Input Requirements ■ Worksite Hazard ■ Risk Assessment ■ Annual Review ■ Internal SHMS Assessment Matrix ■ New Tasks Added ■ Subcontractor HSE ■ Pre-work Start Up ■ Employee Input ■ Corrective Actions :t Program Review ■ Specific Safety ■ Employee Input i Procedures j ■ Annual Stated a Objectives a 4.1 Hazard Identification OBJECTIVES To provide guidelines for identifying workplace hazards; • To ensure the potential hazards of new processes and materials are identified before they are introduced into the workplace; w To identify the jobs/tasks which require risk assessment. RESPONSIBILITIES : A. M. Ortega Construction Inc. Safety Manager, site managers, supervisors and employees as identified ! specific reference procedures and safety programs. I HAZARD IDENTIFICATION PROCEDURE A. M. Ortega Construction Inc. operations personnel notify the A. M. Ortega Construction Inc. Safety Manager if a new project is to begin. The A. M. Ortega Construction Inc. Safety Manager then conducts a baseline worksite hazard assessment which identifies the various tasks that are to be performed and the accompanying identified hazards. Inputs into the baseline hazard identification include,but are not limited to: • Scope of work • Legal and other requirements • Previous incidents and non-conformances • Sources of energy,contaminants and other environmental conditions that can cause injury • Walk through of work environment Doc No: SHIMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 11 Mgr 4.1.1 Defining Hazards A hazard is anything with the potential to harm life,health or property.Classifications of workplace hazards are divided into six groups: • Physical hazards such as noise,electricity, heat and cold • Chemical hazards such as toxic gases,noxious fumes and corrosive liquids • Ergonomic hazards such as the height of a workbench,the shape of a vehicle seat • Radiation hazards,for example,from x-ray machines,high powered lasers, radioactive materials • Biological hazards such as syringes containing potentially infected blood,etc. Hazards identifications(as examples)are to include: • Working Alone • Thermal Exposure • Isolation of Energy • Hearing Protection • Musculoskeletal Disorders • Bloodborne Pathogens • Confined Spaces • Driving • General Safety Precautions 4.1.2 Identifying Hazards A complete inspection of all work site tasks will be carried out by the Safety Manager in conjunction with employees.This will develop an inventory of all of the tasks conducted throughout the work site. Examples of types of tasks: grinding metal samples;transporting material from one area to another; decanting and mixing paints and solvents; operating machinery such as cranes, hoists and fork lift trucks; undertaking repair work inside confined spaces(such as holding tanks);undertaking cleaning and housekeeping work or spraying chemicals. I Additional areas for hazard identification include: : I f0 Activities of all persons having access to the workplace including contractors and visitors. • Infrastructure,equipment and materials at the workplace • Changes or proposed changes in A. M.Ortega Construction Inc.,its activities or materials • Modifications to the SHMS including temporary changes and their impacts on operations, processes and activities. • The design of work areas,processes,installations,machinery,operating procedures including their adaption to staff capabilities. 4.1.3 Continued Hazard Identification At existing locations employees shall be continually involved in the identification of hazards. Unidentified hazards are to be reported immediately and assessed for risk. Additional sources for ongoing hazard identification shall include: Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 12 Mgr Routine Activities • Job Hazard Analyses • Field Level Risk Assessments • Ergonomic assessments • Industrial hygiene surveys • Workplace Inspections • Purchasing and procuring t Job observations Audits • Document review Non-routine Activities • Accident/incident investigations • Following emergency situations It is also necessary to consider future tasks or situations that involve a change to the existing premises or process,or those which are non-routine. 4.1.4 Recording Hazard Identification Data Once gathered, the hazard identification data will be recorded by the Safety Manager on the Worksite Hazard Assessment form. It shall be dated and signed. 4.1.5 Certification of Hazard Assessment The A. M. Ortega Construction Inc. Safety Manager signs the certification portion of Worksite Hazard Assessment Form and includes it within the site specific HSE plan. 4.1.6 Review of Hazard Assessment Hazard assessments are formally reviewed annually. 4.2 Risk Assessment I OBJECTIVES • To assess the risk posed by each identified hazard • To prioritize the risks so recommended risk controls can be assigned RESPONSIBILITIES A. M. Ortega Construction Inc. Safety Manager, site managers, supervisors and employees as identified specific reference procedures and safety programs. Doc No: SHIMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 13 Mgr 4.2.1 Risk Assessment Procedure Each identified hazard is assessed for risk based on potential consequences of effecting injury to people, damage to assets,the environment or reputation of A. M.Ortega Construction Inc.. The frequency of risk exposure is then considered. Following risk assessment steps each risk assessed becomes classified as low,medium or high in accordance 1 with the A. M.Ortega Construction Inc. Risk Assessment Matrix shown below. 4.2.2 Risk Assessment Matrix Y The risk level of the hazard is recorded with the associated task on the worksite hazard assessment portion within the site specific HSE plan for the job site. 4 RISK ASSESSMENT MATRIX CONSEQUENCES (no in)urlesQ vvx� vlowwnloml ;no C Bht health;mh�or" (nfoderate fieahh; (e�ctensrve injuries;;' Cmuk pre fatar issue for env effect;slight localized env effect; majefenveffett, extensive damage FREQUENCY environment) impact) work delay) loss of production) massive effect) Intolerable . • .. gtd�y. (High Risk) (High Risk) ntolerable Intolerable Use Risk 01 w.t1VNk (Medium) --(High Risk) (High Risk) •,_ s Revlawfor Intolerable Intolerable My hrfprawamrnt ��n ([owli (High Risk) (High Risk) Ravlewfor Ravfewiar Intolerable .<. 1t7fpf+9Ve1Mt1E r OY61116r1t A M�fiMe 1,0 w(F (High Risk) Revlawfor Revfewfor Revfewfor 'lit { Xmprorrament ` trwovemehi lnrptovsment kfCltltied 4.3 Risk Control OBJECTIVES • To provide guidelines to control identified and assessed risks; • To emphasize the importance of understanding the hierarchy of controls for the effective elimination of identified risks within our workplaces. Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Initial Revision Date: Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Mgr Authority: President Issuing Dept: Safety Page: 14 RESPONSIBILITIES A. M. Ortega Construction Inc. Safety Manager, site managers, supervisors and employees as identified ti l specific reference procedures and safety programs. 4.3.1 Hierarchy of Controls e A. M. Ortega Construction Inc. shall use the following priorities when determining controls to identified hazards: • Elimination p; a Substitution I, Engineering controls ta Signage/Warning and or administrative controls • Personal Protective Equipment e k 4.3.2 Risk Controls i Risk assessed hazards are compiled with risk control methods including engineering or administrative controls and PPE required into the Worksite Hazard Assessment of the site specific HSE plan. No work will begin before the worksite hazard assessment is completed. Additionally, no risk assessed as High (Intolerable)shall be performed. 4.3.3 Emergency Control of Hazards Only those employees competent in correcting emergency controls of hazards may be exposed to the hazard and only the minimum number of competent employees may be exposed during hazard emergency control. An example is a gas leak in a building. Only those competent personnel with training on fire safety, gas supply shut off and other related controls will attempt to resolve the emergency control of a hazard. A. M. Ortega Construction Inc. will make every possible effort to control the hazard or under the supervision of client emergency response personnel in every emergency. 4.3.4 Accident Hazard Analysis(AHA) For those jobs with the highest injury or illness rates,jobs that are new to our operation,jobs that have undergone major changes in processes and procedures or jobs complex enough to require written instructions will have an Accident Hazard Analysis performed. AHAs are to be maintained in the Safety Manager's office for reference. 4.3.5 Job Safety Analysis (JSA) Prior to beginning any work task a Job Safety Analysis shall be conducted. The senior or designated person of the work team will conduct the JSA with the participation of other employees. The JSA shall be documented and submitted to the designated supervisor after the task is completed. Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Revision Date: Initial Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 15 Mgr 4.3.6 PPE Assessment&Matrix Personal Protective Equipment shall be identified via the A. M. Ortega Construction Inc. PPE Hazard Assessment Certification Form which shall be signed and dated by the Safety Manager. I 4.3.7 Site Specific HSE Plan(SSHP) a Each work location has a site specific HSE plan. Each employee reporting to a location shall receive a documented orientation from a A. M. Ortega i Construction Inc.supervisor that includes the SSHP for that site. t The SSHP contains the A. M. Ortega Construction Inc. Health and Safety Policy, site specific safety requirements as well as a PPE matrix and a signed site specific worksite hazard assessment for that location, I which the A. M.Ortega Construction Inc. has a responsibility to provide. F 4.4 Legal and Other Requirements OBJECTIVES f I • To describe the process developed to identify and have access to legal and other requirements; • To keep the information up to date and to communicate these requirements to those with compliance responsibilities. RESPONSIBILITIES A. M.Ortega Construction Inc.Safety Manager • Identify and ensure access to legal and other requirements. • Identifies,tracks and monitors legal and other requirements for work performed; • Provides updates and ensure accuracy and completeness of the A. M. Ortega Construction Inc. Safety& Health Compliance Matrix and communicates requirement changes to the site manager and supervisors. Site Manager and Supervisors • Notifies the A. M. Ortega Construction Inc. Safety Manager of new projects and communicates responsibilities to our employees; • Communicates facility and operational changes to the A. M. Ortega Construction Inc. Safety Manager. Employees • Follows all legal and other requirements. Doc No: SHMS A.M. Ortega Construction Inc. Initial Issue Date 08/31/2015 Safety Management System Revision Date: Initial Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Authority: President Issuing Dept: Safety Page: 16 Mgr PROCEDURE A. M. Ortega Construction Inc. operations personnel notify the A. M. Ortega Construction Inc. Safety Manager if a new project is to begin. The A. M.Ortega Construction Inc.Safety Manager then conducts an analysis which identifies the legal and other requirements that apply to the scope of work being performed. Employees are to have ready access to the current safety and applicable legislation as required. The IPad shall be utilized for this purpose. 4.4.1 Legal Requirements • Regulatory statutes applicable to the jurisdiction • Hazard or industry specific statutes and regulations • Municipal laws/regulations/by-laws Collective Agreements(e.g.those containing provisions for personal protective equipment) 4.4.2 Other Requirements z Client requirements • Agreements with contractors I • Industry and trade association codes • Standards that must be adhered to in the organization—e.g.ACGIH Threshold Limit Values a Identified legal and other requirements are listed on the A. M. Ortega Construction Inc. Safety & Health I Compliance Matrix. I Legal and other requirements are incorporated into the Worksite Hazard Assessment which is included in the site specific HSE plan for the project. 4.4.3 Means of Tracking Requirements Establish means of tracking all of the above(through internet,e-mail,safety bulletin boards etc) • A. M. Ortega Construction Inc. subscribes to those identified information services as required to be continually informed of regulatory scope changes. • A. M. Ortega Construction Inc. uses the internet to check on safety and health new or revised legislation for the scope of work being conducted. 4.4.4 Review of Requirements Legal and other requirements are reviewed annually. M o c _ a a n E O oCo 'u 'u c u c 'u hCa u c a 0 cc a `� a s `� a ll O N Vl cCN ito — M x 000 c 000 E vl o — o o v M • • g E ° o. 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G G > w Y u v Ln N O 'J L 0 m N tp L W O + u O a w Y a o a ♦+ C t7 E W E a a 0 V1 Q S w w 3 u Q1 Q f6 0 00 c GJ CD - o = o C J pl C M p O O O. �.W G ar � a 1 u w a1 W > ++ u Y LL u w u u O (6 O M N u Ol u Ol Ol ( ) Y N N N N N N c3 W v c c c c c Q Q o o c 0 0 0 0 0 N +, � a a a a a o_ >•. • O O O O O O 40 N — — — — — — C Q ¢ Q Q Q Q Y O ai u V) bi) v c °J w v 0 0 n o u t C W C � c9 a1 0 a O aJ n w E a s N c0 O N u u Q O' -O 2 � a � a O E 2 a LA > o al M a 0 coa 2 N 6! 4 7 i � N C N o E G o w o_ O 2 � m 7 N E E �n O s w d m (6 � � O N o• 4 p `2. v� j G W � p • . E C N C D d N O .� @ • d °�' °' R a (? O p C • °'" N Ono �. � R ,5 N � N N u N fl' ✓ N Q gC O O p > W io O t • a E � o- � � o � 3 G C m o osi o u Z• � .� K U O 6 u 4 or N V 4 O- • d m p. V N � � N 7•G f0 oD N N G G J p G r N O O N a Gc o 3 i"° • p C G O'� O � —0 p ° ° G O 3 3 y A d 7 3 3 O G O O G N N V • Ss ° w o u? W �ryr4 d' � 10 O d d J •� a -o E bA � '6 • • � � ua. U O- w 4 LL O u�► N w O 4M �. d _ N G •;� N 0 un fA W • � 01 O G 4 a _ N • Q V J O � "p• �� to N p m O U A U N E m y 4 N ep G v W � E O- d K W A.M. Ortega Construction Inc. Doc No: SHMs Initial Issue Date 08/31/15 Safety Management System Revision Date: Initial Version i j Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 i Date: j Preparation: Safety Mgr Authority: President Issuing Dept: Safety Page: 4.5 Written Safety and Health Goals,Objectives and Programs OBJECTIVES • To establish and maintain proactive documented safety and health objectives within A. M. Ortega Construction Inc.; • To have objectives consistent with our safety policy and our commitment to continual improvement. RESPONSIBILITIES A. M.Ortega Construction Inc.Safety Manager • Develops the safety and health objectives for A. M.Ortega Construction Inc.on an annual basis. • Occupational health and safety objectives and targets Site Manager and Supervisors Train employees on objectives. Employees Provide input into objectives planning through involvement. 4.5.1 Safety and Health Goals The A. M.Ortega Construction Inc.Safety Manager identifies goals by: • Aligning objectives with A. M. Ortega Construction Inc. policy, legal and other requirements, hazard abatement procedures • Making objectives specific, measurable and achievable • Gathering input from employees and interested parties • Incorporating Management Review procedure results Examples of goals include: • Reduction of risk levels • Elimination or reduction in frequency of undesired incidents • Implementing additional features of the A. M. Ortega Construction Inc. Safety & Health Management System After goals are identified the A.M.Ortega Construction Inc.Safety Manager prioritizes them and establishes a scope, objective, time scale, and target, responsibilities and resources requirements for each identified objective and provides a safety management program. Performance against developed goals is measured by and communicated to employees in memos,safety meetings and other as-needed methods. Developed goals are reviewed and modified on a quarterly basis. If circumstances have changed since the original formation of goals adjustments may be made and documented. A.M. Ortega Construction Inc. Doc No: SHMS g Initial Issue Date 08/31/15 Safety Management System Revision Date: Initial Version Revision No. 0 SAFETY& HEALTH MANAGEMENT SYSTEM Next Revision 08/31/2016 Date: Preparation: Safety Mgr Authority: President Issuing Dept: Safety Page: Progress on achieving goals is reviewed as part of the Key Performance Indicator procedure and Management Review procedure. 4.5.2 Objectives and Safety Programs To establish and maintain management programs to achieve identified safety and health goals. RESPONSIBILITIES u A. M.Ortega Construction Inc.Safety Manager i • Develops,documents and communicates the safety and health management programs to achieve identified safety and health objectives; r Monitors progress towards objectives; • Updates and revises safety and health management programs accordingly. i I Site Manager and Supervisors Implement safety management programs. EMPLOYEES Follow requirements of safety and health management programs. PROCEDURE The A. M. Ortega Construction Inc. Safety Manager establishes safety and health management programs based on objectives and responsible parties are notified of their requirements. Where significant modifications in working practices, processes or equipment are expected the management program will provide for new hazard identification and risk assessments. Progress for safety and health management programs is reviewed as part of the Key Performance Indicator procedure and Management Review procedure and shall be evaluated quarterly. 4.5.3 Written Annual Goals for 2015 OBJECTIVESCOPE PROGRAM TARGET RESPONSIBLE PARTIES RESOURCES All Operations Training Compliance 100%Training President Time I Training Compliance by 6/30/16 Implement SHMS All Operations SHMS Implementation Documentation by President Time I Administrative 6/31/16 w a3 d +3m{ G d m �C Z$ U Urr, rp X ¢$ o CA is o o o Y as N T n '0 w 411 +•� � a�s $ O � m g a sum w v A.�+ ..0 15. v m. Q. tQ► y; o to °, a� �x.�� v r`1 0 a q J h IN O E y 'a o N � a p �E (677 LL v N En c f m } o o" N i U rn a rn O N N m Y I Q C � - 1 3 o m o a T u a I c a v v v° E c U mC U m - c w U E c E o rn m L .L- d a Y fA U - N Z 0 a c € w E w o w inn O _ E � c o \y O c o 0 o - W •� o � M� 3 � O Y �_ o •i 1 0 0 .o. E � E � �n � ,'� o o v E�o t U 8� o EU `o O \V ,C'i �•�. 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H F m 0. a a �3 1 � W• w O a g o y U .9 iL ° E `� o Oh O aA 3, $0 a p Em o a m P41 ro `�aI - go C �I no yhy W M AA,, 3i a �L rx uu FF 9 C c c � El O � oo a 0 v/ b8 9 off F° A '4 Est u p $ s v y V N s (j) e-- lz o o O N O d� m CM A Y A @ O v m U w C w cr r d "m a0 C E4 p a iM qG y I r C5 N G,00 OD o ' son IT m o m Y'N age N j C MU) co 9 G F ai a a FN X E O CL 6.5 0. O 1 C O y a o o N ma9� 4 yi w = sitm s3 aUm ; �' V ';� to E � N ? � G " $ �• u a�� rAmR aco $5°g US a 3 %o d $7 C) M WO, •M 1 P w�° as @E c °' Emdu, o h° 3 't �� Wy4) Hb EXHIBIT C SCHEDULE i k E 4 p� t t 20 June 2017 CALIFORNIA CONTRACTOR'S LICENSE#A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon Labor Rate Superintendent/General Foreman/Manager- Standard $ 110.00 HR Superintendent/General Foreman /Manager-Time and Half $ 160.00 HR Superintendent/General Foreman/Manager-Double Time $ 206.00 HR Foreman, Power Lineman - Standard $ 107.44 HR Foreman, Power Lineman -Double Time $ 202.94 HR Foreman, Operating Engineers - Standard $ 106.96 HR Foreman, Operating Engineers - Time and Half $ 155.40 HR Foreman, Operating Engineers - Double Time $ 203.82 HR Foreman, Electrician - Standard $ 83.19 HR Foreman, Electrician - Time and Half $ 112.32 HR Foreman, Electrician -Double Time $ 139.08 HR Power Lineman, Journeyman - Standard $ 102.05 HR Power Lineman, Journeyman - Double Time $ 190.86 HR Electrician, Journeyman - Standard $ 81.75 HR Electrician, Journeyman - Time and Half $ 110.89 HR Electrician, Journeyman - Doubletime $ 137.64 HR Operating Engineer- Standard $ 105.57 HR Operating Engineer-Time and Half $ 153.30 HR Operating Engineer- Double Time $ 201.01 HR Pipe Fitter or Welder, Journeyman - Standard $ 98.80 HR Pipe Fitter or Welder, Journeyman - Time and Half $ 134.17 HR Pipe Fitter or Welder, Journeyman - Double Time $ 169.54 HR Laborer, Journeyman - Standard $ 82.74 HR Laborer, Journeyman - Time and Half $ 119.22 HR Laborer, Journeyman -Double Time $ 155.69 HR Welder Assistant, Journeyman - Standard $ 80.02 HR Welder Assistant, Journeyman - Time and Half $ 108.56 HR Welder Assistant, Journeyman - Double Time $ 137.08 HR Teamster/Driver- Standard $ 80.62 HR Teamster/Driver- Time and Half $ 116.05 HR Teamster/Driver- Double Time $ 151.47 HR Groundman - Standard $ 68.48 HR Groundman - Double Time $ 122.70 HR San Diego: 10125 Channel Road * Lakeside, CA 92040 * Ph (619) 390-1988 * Fax(619) 390-1941 Inland Empire: 244 N.Sherman Ave* Corona, CA * Ph (951) 360-1352 * Fax(951)681-5920 A CALIFORNIA CONTRACTOR'S LICENSE k A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Air Compressor < 180 CFM( ) $ 16.05 HR Air Compressor 180 CFM - 290 CFM( ) $ 22.47 HR Air Compressor 300 CFM( ) $ 38.52 HR Air Compressor > 300 CFM( ) $ 65.28 HR Air Tools 30 Lb. Hammer(Clay Spade)( ) $ 9.90 HR Air Tools 60 Lb. Hammer( ) $ 9.90 HR Air Tools 90 Lb. Hammer( ) $ 9.90 HR Air Tools Air Tamp (Powder Puff)( ) $ 9.90 HR Air Tools Chipping Gun( ) $ 9.90 HR Air Tools Miscellaneous ( ) $ 9.90 HR Air Tools Pneumatic Boring Device (Mole)2"( ) $ 9.90 HR Air Tools Pneumatic Boring Device (Mole) 3"( ) $ 9.90 HR i Air Tools Pneumatic Boring Device (Mole)4"( ) $ 9.90 HR f Air Tools Pneumatic Boring Device (Mole)Motor( ) $ 9.90 HR Air Tools Sandblasting Pot( ) $ 9.90 HR Arrowboard Towable Standard( ) $ 12.84 HR Arrowboard Changeable Message Sign, Digital( ) $ 21.67 HR I Arrowboard Changeable Message Sign, Standard( ) $ 21.67 HR Backhoe Compaction Wheel ( ) $ 26.22 HR Backhoe Breaker Attachment ( ) $ 36.92 HR Backhoe Viber Plate Attachment( ) $ 36.92 HR Backhoe Compact(CAT:416 or JD:310 ) $ 44.94 HR Backhoe Standard(CAT:420 or JDAI0 or Case: 580 ) $ 51.36 HR Backhoe Large(CAT:450 or JD:710 ) $ 90.95 HR Boom Truck 10 Ton( ) $ 62.65 HR Boom Truck 25 Ton( ) $ 73.35 HR Cold Planner Wirtgen w/Conveyor( ) $ 347.75 HR Dozer 70HP(CAT:D3 or JD:450 or Case: 550 ) $ 36.04 HR Dozer 92HP(CAT:D4 or JD:550 or Case: 750 ) $ 43.47 HR Dozer 104HP(CAT:D5 or JD:650 or Case: 850 ) $ 62.38 HR Dozer 125HP(CAT:D6 or JD:750 or Case: 1150 $ 81.05 HR Dozer 247HP(CAT:D7 or JD:950 ) $ 139.01 HR Dozer 335HP(CAT:D8 or JD:1050 ) $ 185.97 HR Dozer Sideboom, Small(CAT:D3 or JD:450 ) $ 78.84 HR Dozer Sideboom, Large(CAT:D5 or JD:650 ) $ 105.18 HR Dump Truck 2 Yard ( ) $ 34.24 HR Dump Truck 5 Yard (Bobtail)( ) $ 42.80 HR CALIFORNIA CONTRACTOR'S LICENSE#A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA kEquipment Description (Brand Name Equivalents) Rate-Bare Dump Truck 10 Yard (Ten-Wheel)( ) $ 53.50 HR Excavator 2000 LB. Mach ine(CAT:300.9 ) $ 25.00 HR y Excavator 3200 Lb. Mach ine(CAT:301.4 ) $ 26.07 HR I Excavator 3800 Lb. Machine(CAT:301.7 or JD:17 or Case: CX17 ) $ 26.07 HR Excavator 5100 Lb. Machine(CAT:302.4 ) $ 28.74 HR I j Excavator 5800 Lb. Mach ine(CAT:302.7 or JD:27 or Case: CX27 ) $ 31.42 HR Excavator 7500 Lb. Machine(CAT:303 or JD:35 or Case: CX31 ) $ 33.71 HR Excavator 8500 Lb.Machine(CAT:304 or Case: CX36 ) $ 36.45 HR ' Excavator 10000 - 11500 Lb. Machine(CAT:305 or JD:50 or Case: CX55 ) $ 47.91 HR Excavator Compaction Wheel ( ) $ 69.55 HR Excavator Breaker Attachment ( ) $ 90.95 HR Excavator Viber Plate Attachment( ) $ 90.95 HR Excavator 18500# (CAT:308 or JD:75G or Case: CX75 /CX80 ) $ 91.88 HR Excavator 30000# - 33000#(CAT:31 l/312/314 or JD:130/135 or Case: CX 130/CX 145 ) $ 115.01 HR Excavator 41000#(CAT:318 ) $ 126.71 HR Excavator 38800#(CAT:316 or Case: CX160 ) $ 128.97 HR Excavator 50000# - 55000#(CAT:323/321/320 or JD:210/245 or Case: CX 225 ) $ 157.55 HR Excavator 64000# - 70000#(CAT:326/328/329 or JD:290 or Case: CX 330 ) $ 163.95 HR Excavator 80000# - 90000#(CAT:336 or JD:350 or Case: CX350 ) $ 183.11 HR Excavator 120000#(CAT:345/349 or JDA70 or Case: CX370 ) $ 224.94 HR Excavator 150000#(CAT:374/385 or JD:670 or Case: CX700 ) $ 357.12 HR Forklift 5K Fixed Mast ( ) $ 32.93 HR Forklift 5K Reach Lift(CAT:255C ) $ 43.89 HR Forklift 10K Reach Lift(CAT:1055 ) $ 69.07 HR Forklift 12K Reach Lift(CAT:1255 ) $ 71.81 HR Mechanical Tools Stress Relief Equipment( ) $ 9.90 HR Mechanical Tools Dead Weight Test Device( ) $ 23.49 HR Mechanical Tools Recording Clock( ) $ 23.49 HR Motor Grader Standard(CAT:140 ) $ 106.40 HR i i I CALIFORNIA CONTRACTOR'S LICENSE#A-486311 1 3 ! Rates valid through March 31st,2018 I Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Paving Machine Tack Sprayer/Emulsion Pot( ) $ 25.95 HR I Paving Machine Power Screed( ) $ 35.79 HR Paving Machine Small - Trench Paver or Leeboy( ) $ 75.97 HR Paving Machine Spreader, Layton( ) $ 75.97 HR Paving Machine Medium - 6' Gates( ) $ 108.07 HR Paving Machine Large -Highway Class Paving Machine( ) $ 150.87 HR Pickup 1/2 Ton 4x2( ) $ 12.84 HR Pickup 1/2 Ton 4x4( ) $ 13.91 HR Pickup 3/4 Ton 4x2( ) $ 16.05 HR Pickup 3/4 Ton 4x4( ) $ 17.12 HR Power Tools Air Blower( ) $ 9.90 HR Power Tools ARC Welder, Small, 120AMP( ) $ 9.90 HR Power Tools Chain Saw( ) $ 9.90 HR Power Tools Concrete Cutoff Saw, Hand( ) $ 9.90 HR Power Tools Generator, Small( ) $ 9.90 HR Power Tools Holiday Detector( ) $ 9.90 HR Power Tools Misc. Powered Tool, Electric ( ) $ 9.90 HR Power Tools Pipe Locating Devices( ) $ 9.90 HR Power Tools Sprague Test Pump( ) $ 9.90 HR Power Tools Water Pump, Trash, < 3" Line( ) $ 9.90 HR Power Tools ARC Welder, Large( ) $ 17.39 HR Power Tools Concrete Saw, Walk Behind, <IOHP( ) $ 17.39 HR Power Tools Generator, Large( ) $ 17.39 HR Power Tools Misc. Powered Tool, Gas or Diesel( ) $ 17.39 HR Power Tools Tapping Machine, PE( ) $ 17.39 HR Power Tools Viber Plate Compactor( ) $ 17.39 HR Power Tools Wacker Compactor(Jumping Jack)( ) $ 17.39 HR Power Tools Water Pump <4" Line ( ) $ 17.39 HR Power Tools Concrete Saw, Walk Behind, >IOHP( ) $ 22.74 HR Power Tools High Torque Machine( ) $ 28.09 HR Rigging Lowering Cradle<20"( ) $ 9.90 HR Rigging Pipe Roller<20"( ) $ 9.90 HR Rigging Lowering Cradle <48"( ) $ 17.39 HR Rigging Pipe Roller<48"( ) $ 17.39 HR Roller 3-5 Ton( ) $ 32.10 HR Roller 5-8 Ton( ) $ 48.15 HR Roller RTR( ) $ 58.85 HR Semi Truck Tractor( ) $ 32.10 HR CALIFORNIA CONTRACTOR'S LICENSE it A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Semi Truck Volumetric Mixer Truck ( ) $ 90.95 HR l Skid Steer Breaker Attachment( ) $ 17.39 HR Skid Steer Cold Plane/Grinder Attachment( ) $ 17.39 HR Skid Steer Digging Attachment( ) $ 17.39 HR Skid Steer Mower Attachment( ) $ 17.39 HR Skid Steer Sweeper Attachment( ) $ 17.39 HR Skid Steer< 1350#(CAT:216 or JD:313 or Case: SR130 or Bobcat: S 130) $ 27.82 HR Skid Steer 1350-1600#(CAT:226 or JD:315 or Case: SR150 or Bobcat: 5770) $ 31.57 HR Skid Steer 1750-2000#(CAT:236 or JD:318 or Case: SV 185 or Bobcat: 5510) $ 35.85 HR Skid Steer 20004-2200#(CAT:242 or JD:320 or Case: SR200 or x Bobcat: S530) $ 38.52 HR Skid Steer 2200#-2700#(CAT:252 or JD:326 or Case: SV250 or Bobcat: 5590) $ 42.27 HR Skid Steer 2700#-3150#(CAT:262 or JD:328 or Case: SV300 or Bobcat: 5650) $ 46.55 HR Skid Steer>3 150#(CAT:272 or JD:332 or Bobcat: S750) $ 49.22 HR I Skip Loader Standard( or JD:210 or Case: 570 ) $ 37.72 HR Traffic Control Beacon for Barricade( ) $ 0.80 DAY Traffic Control Cone/Deliniator/Channelizer( ) $ 1.34 DAY Traffic Control Sign for Barridcade( ) $ 1.34 DAY Traffic Control Barricade, Type I( ) $ 1.61 DAY Traffic Control Barricade, Type II( ) $ 2.14 DAY Traffic Control Barricade, Type I, Beacon( ) $ 2.41 DAY Traffic Control Barricade, Type I, Sign( ) $ 2.94 DAY Traffic Control Barricade, Type II, Beacon( ) $ 2.94 DAY Traffic Control Barricade, Type II, Sign( ) $ 3.48 DAY Traffic Control Barricade, Type III( ) $ 5.35 DAY Traffic Control Barricade, Type III, Beacon( ) $ 6.15 DAY Traffic Control Barricade, Type III:, Sign( ) $ 6.69 DAY Trailer Equipment, Heavy Duty (Backhoe)( ) $ 16.05 HR Trailer Equipment, Light Duty( ) $ 16.05 HR Trailer Misc. (Landscaping)( ) $ 16.05 HR Trailer Misc. 1 Axel No Equipment( ) $ 16.05 HR Trailer Pipe Dolly (Reel Trailer)( ) $ 16.05 HR Trailer Pole Trailer( ) $ 16.05 HR CALIFORNIA CONTRACTOR'S LICENSE N A-486311 Rates valid through March 31st,2018 Labor and Equipment Rates - City of Vernon CA Equipment Description (Brand Name Equivalents) Rate-Bare Trailer Utility( ) $ 16.05 HR Trailer Light Tower( ) $ 17.39 HR Trailer Water Tank 500-750 Gal. ( ) $ 25.95 HR Trailer Small Dump Trailer( ) $ 32.10 HR Trailer Vacuum Pump 500-800 Gal.I p ( ) $ 42.00 HR Trailer Flat Deck(40' Semi)( ) $ 90.95 HR Trailer Low Bed (3 Axle Equipment Semi)( ) $ 90.95 HR Truck, Flatbed I Ton 4x2( ) $ 17.92 HR Truck, Flatbed 1 Ton 4x4( ) $ 27.82 HR Truck, Flatbed 2 Ton 4x2( ) $ 32.10 HR i Truck, Flatbed 2 Ton 4x4( ) $ 33.17 HR Truck, Utility Bed 1 Ton (Standard Crew Truck)( ) $ 24.61 HR Truck, Utility Bed 2 'Ton ( ) $ 31.03 HR Truck, Utility Bed Mechanic's Truck( ) $ 39.06 HR Water Truck 2000 Gal 4x2( ) $ 38.52 HR Water Truck 2000 Gal 4x4( ) $ 72.76 HR Water Truck 4000 Gal 4x2( ) $ 64.20 HR Water Truck 4000 Gal 4x4( ) $ 69.55 HR Water Truck 4000 Gal 6x6( ) $ 80.25 HR Water Truck 5000 Gal Tanker( ) $ 133.75 HR Welding Rig Oxy/Ace. Welder( ) $ 28.89 HR Welding Rig Plastic Fusion Specialist( ) $ 28.89 HR Welding Rig ARC Welder( ) $ 39.59 HR Wheel Loader 0 - 2 YD(CAT:924 or JDA44 ) $ 69.55 HR Wheel Loader 2 -4 YD(CAT:966 or JD:744 ) $ 101.65 HR Wheel Loader 4 - 6 YD(CAT:980 or JD:844 ) $ 133.75 HR Additional Notes Equipment shall be billed according to the rated capacity or known determining factor, such as operating weight, horsepower, or functional output. Model numbers are listed by way of example only, and should be considered as demonstrative, not exclusive. Items not listed shall be billable at rate found in the most current edition of the Caltrans Equipment Rental Rates and Labor Surcharge handbook for that item of equipment. EXHIBIT D LIVING WAGE PROVISIONS x Minimum Living Wages: i A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 21 June 2017 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. F B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the f performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. a D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. i i I 1 f I 1 i I 22 June 2017