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20180220 Regular City Council Meeting - Packet California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's website at www.cityofvemon.org. Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting Of V Tuesday, February 20, 2018, 9:00 a.m. v~� IF°"" o� City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Melissa Ybarra,Mayor s4, ItLY 1"9 Yvette Woodruff-Perez,Mayor Pro-Tem William J. Davis, Council Member Luz Martinez, Council Member Leticia Lopez, Council Member CALL TO ORDER& FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT - At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. A Proclamation of the Mayor and the City Council of the City of Vernon Commending Linda Johnson for her many years of service to the City of Vernon 2. Service Pin Presentations for January 2018 Presented by: Michael Earl, Human Resources Director Regular City Council Meeting Agenda February 20, 2018 January Anniversary NAME DEPARTMENT TITLE YEARS Bryan D. Dome Fire Fire Captain 20 Lorenzo Gaytan Police Police Corporal 20 Joaquin Leon Finance Deputy City Treasurer 10 Rafael Cortes Jr. Public Works Senior Mechanic 10 3. Current Outage Statistics and Analysis Presented by: Todd Dusenberry, Assistant General Manager 4. Second Quarter Fiscal Year 2018 City Wide Financial Update Presented by: William Fox, Finance Director CONSENT CALENDAR - All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. Claims Against the City—Received and Filed 5. Claim for Damages from Mayra Jimenez received February 15, 2018 Minutes—To be Received and Filed 6. Minutes of the Regular City Council Meeting held February 6, 2018 Warrant Registers 7. Approval of City Payroll Warrant Register No. 740, totaling $3,347,649.85, which covers the period of January 1 through January 31, 2018, and consists of the following: A. Ratification of direct deposits, checks and taxes totaling $2,687,465.69; and B. Checks and electronic fund transfers (ETF) paid through General bank account totaling $660,184.16. 8. Approval of City Warrant Register No. 1488, totaling $1,823,770.84, which covers the period of January 30 through February 12, 2018, and consists of the following: A. Ratification of wire transfers totaling $1,130259.37; and B. Ratification of the issuance of early checks totaling $626,318.81; and Page 2 of 7 Regular City Council Meeting Agenda February 20, 2018 C. Authorization to issue pending checks totaling $67,192.66. 9. Approval of Light & Power Warrant Register No. 453, totaling $961,379.31, which covers the period of January 30 through February 12, 2018, and consists of the following: A. Ratification of wire transfers totaling $948,002.63; and B. Ratification of the issuance of early checks totaling $13,376.68 10. Approval of Gas Warrant Register No. 241, totaling $286,303.71, which covers the period of January 30 through February 12, 2018, and consists of the following: A. Ratification of wire transfers totaling $266,824.26; and B. Ratification of the issuance of early checks totaling $19,479.45. City Administration Department 11. Lease Agreement with Bicent(California) Malburg LLC for a portion of 2800-2900 E. 50' Street, in Vernon, CA Recommendation: A. Find that approval of the proposed lease agreement with Bicent (California) Malburg LLC is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Approve a lease agreement with Bicent (California) Malburg LLC for a portion of the property located at 2800-2900 E. 501h Street, Vernon CA with a term beginning March 5, 2018 through April 30, 2018; and C. Authorize the City Administrator to enter into the proposed lease agreement in substantially the same form as submitted herewith with Bicent (California) Malburg LLC. Human Resources Department 12. A Resolution of the City Council of the City of Vernon authorizing the City to obtain State and Federal summary criminal history information for employment,licensing or certification purposes and repealing all resolutions in conflict therewith Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and Page 3 of 7 Regular City Council Meeting Agenda February 20, 2018 B. Adopt the attached resolution authorizing the City of Vernon Human Resources Department and the Police Department to access State and Federal Level Summary Criminal History Information for Employment Purposes. Health and Environmental Control Department 13. January 2018 Monthly Report Police Department 14. Activity Log and Statistical Summary of Arrests and Activities for the period of January 16, through January 31, 2018,to be received and filed Public Works Department 15. Building Department Report for the Month of January 2018 ORDINANCE 16. ORDINANCE NO. 1249 - An Ordinance of the City Council of the City of Vernon, California, adding Article VII to Chapter 22 of the Vernon Municipal Code to authorize Overload Vehicle Permits (Second Reading) Recommendation: A. Find that approval of the proposed Ordinance is exempt from California Environmental Quality Act ("CEQA") review, because it is not a "project" under CEQA, which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. See CEQA Guidelines section 15378. Even if the ordinance were to be considered a "project," under CEQA Guidelines Section 15061(b)(3), the ordinance would be exempt from CEQA review, because it does not have the potential for causing a significant effect on the environment, especially where, as here, adoption of the ordinance is being pursued to provide the legal basis for the current practice of issuing overload vehicle permits. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, the proposed Ordinance involves the establishment of Article VII of Chapter 22 of the Vernon Municipal Code authorizing issuance of overload vehicle permits and will not have any effect on the environment; and B. Approve the second reading, and adopt Ordinance No. 1249, establishing Article VII of Chapter 22 of the Vernon Municipal Code authorizing overload vehicle permits. Page 4 of 7 Regular City Council Meeting Agenda February 20, 2018 NEW BUSINESS Fire Department 17. Resolution of the City Council of the City of Vernon approving the City's participation in the 2016 State Homeland Security Program by the Vernon Fire Department, approving and authorizing the execution of a subrecipient agreement by and between the City of Vernon and the County of Los Angeles and authorizing the execution of documents necessary to obtain said grant Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA")review,because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving and authorizing the City's participation in the 2016 State Homeland Security Program ("2016 SHSP"), approving and authorizing the execution of an agreement by and between the City of Vernon and the County of Los Angeles, and authorize the Mayor and City Administrator to execute documents necessary to obtain the grant. The County of Los Angeles has approved and awarded 2016 SHSP grant funds in the amount of$70,000.00 to the City of Vernon's Fire Department. Human Resources Department 18. A Resolution of the City Council of the City of Vernon adopting an Amended and Restated Citywide Fringe Benefits and Salary Resolution in accordance with Government Code Section 20636(b)(1) and repealing all resolutions in conflict therewith Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, effective February 20, 2018 to reflect the following provisions: 1) Amend Exhibit A, Classification and Compensation Plan adopting the following revised and retitled job descriptions listed below: Facilities Maintenance Supervisor Street Maintenance Supervisor Street Maintenance Worker, Lead Page 5 of 7 Regular City Council Meeting Agenda February 20, 2018 2) Amend Exhibit A, Classification and Compensation Plan abolishing the following job description listed below: Legal Secretary 3) Amend Exhibit A, Classification and Compensation Plan by adopting the following new job descriptions and classification and compensation salary ranges listed below effective July 23, 2017: Classification Title Recommended Monthly Monthly Salary Grade Minimum Maximum Fleet Supervisor 27 $6,814 $8,283 Legal Administrative Analyst 1 26 1 $6,490 1 $7,888 4) Approve the recommended reclassification of a single incumbent in a new recommended classification as listed below effective July 23, 2017: Current Classification Salary Reclassification Salary Grade Recommendation Grade Executive Legal Secretary 23 Legal Administrative Analyst 26 C. Approve amended job description for one (1) classification title to more accurately reflect the duties, responsibilities and requirements of the position listed below: Utilities Dispatcher Public Works 19. Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 8 (Contract No. CS-0099) Recommendation: A. Find that the approval of the proposed change order in this staff report is within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act(CEQA)in accordance with Section 15063 of the CEQA Guidelines; and B. Approve Agreement Change Order No. 8, in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, authorizing CNS Engineers, Inc., to provide the additional engineering design and coordination services as described below for the additional cost of$57,306.27, increasing the total contract cost to $1,772,174.28 Page 6 of 7 Regular City Council Meeting Agenda February 20, 2018 ORAL REPORTS 20. City Administrator Reports brief reports on activities and other brief announcements. 21. City Council Reports brief AB1234 reports, or report on: activities, announcements, or directives to staff. CLOSED SESSION 22. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Government Code Section 54956.9(a) Name of Case: City of Vernon vs. Citigroup Energy Inc., et al. United States District Court Southern District of New York Case No. CV 16-2405 23. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 1 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall,located at 4305 Santa Fe Avenue, Vernon, California, and on the City's website,not less than 72 hours prior to the meeting set forth on this agenda. Dated this 151h day of February 2018. By: Maria E. Ayala City Clerk Page 7 of 7 f_* RECEIVED FEB 0 6 2318 FEB 12 2018 . - CITY CLERK OFF STAFF REPORT CITY ADMINISTRATION HUMAN RESOURCES DEPARTMENT CA- Z-�- 0 DATE: February 20, 2018 TO: Honorable Mayor and City Council FROM: Michael A. Earl, Director of Human Resources Originator: Lisette M. Grizzelie, Senior Human Resources Analyst RE: Recognition of Retired Employee — Linda Johnson, Environmental Specialist, Senior Recommendation A. It is recommended that the City Council acknowledge and present a proclamation to retiring employee Linda Johnson, Environmental Specialist, Senior in recognition of her dedicated service to the City of Vernon. Background Historically, the City Council has issued proclamations in honor of retiring City employees. Linda Johnson, Environmental Specialist, Senior retired from the City of Vernon after providing over ten (10) years of service to the City. During her career with the City of Vernon, Ms. Johnson held the following positions: Environmental Specialist and Environmental Specialist, Senior. During her career with the City of Vernon, she has been instrumental in developing and coordinating the City's solid waste and sustainability program, as well as ensuring that the City maintained full compliance with CalRecycle requirements. Ms. Johnson holds the following certifications: • Registered Environmental Health Specialist • Registered Environmental Assessor II • Cross Connection Control Program Specialist • 40-Hour Hazardous Waste Operations & Emergency Response • Food Establishment Plan Review • California Underground Storage Tanks Inspector • Advanced Underground Storage Tank training • Cal EPA Basic Inspector Academy Page 1 of 2 • Onsite Recycling & Tiered Permitting Ms. Johnson was hired on July 23, 2007 and met the eligibility requirements under CalPERS to retire from the City of Vernon effective February 1, 2018. Fiscal Impact There is no additional fiscal impact on the current operating budget as a result of this recommended action. Attachment(sl 1. Proclamation in Recognition of Retiring Employee — Linda Johnson Page 2 of 2 of tit A PROCLAMATION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON COMMENDING LINDA JOHNSON FOR HER MANY YEARS OF SERVICE TO THE CITY OF VERNON WHEREAS, Linda Johnson has been employed by the City of Vernon since July 23, 2007, and has faithful#served the City of Vernon for over 10years;and WHEREAS, Linda]ohnson has retired fram the City of Vernon effective February 1, 2018, as an Environmental Specialist, Senior;and WHEREAS, during the course of her employment with the City of Vernon,I1'nda Johnson held the positions of Environmental Specialist and Environmental Specialist, Senior;and WHEREAS, Ls'nda Johnson has been instrumental in developing and coordinating the City's solid waste and sustainability program, as well as ensuring that the City maintained full compliance with CalRecycle requirements;and WHEREAS, Linda Johnson holds the following certifications:RegisteredEnvironmentalHealth Specialist, Registered EnvironmentalAssessor II, Cross Connection Control Program Specialist, 40-Hour Hatiardous Waste Operations&Emergency Response, Food Establishment Plan Review, California Underground Storage Tanks Inspector,Advanced Underground Storage Tank training, Cal EPA Basic InspectorAcademy, and Onsite Recycling&Tiered Permitting and WHEREAS, during her long and dirtinguished career oath the City of Vernon, Linda Johnson has won the deepest respect of her colleagues through her leadership and her many contributions to the City;and WHEREAS, it is an honor to express our appreciation to Linda Johnson for her exemplary service to the City of Vernon and wish.Linda good health upon her retirement and for continued success in fife's pursuits;and WHEREAS, the Mayor and the City Council of the City of Vernon, on behalf of its employees, residents and businesses, wish to commend and thank Linda Johnson for her many years of service to the City and invite recognition of her contributions and achievements. NOW, THEREFORE, THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND B USINESSES HEREBY COMMENDS LINDA JOHNSON FOR HER MANY YEARS OF SERVICE TO THE CTTY. THIS PROCAMATTON IS BEING PRESENTED TO LINDA JOHNSON BY THE HONORABLE MAYOR MELISSA YBARRA FOR AND ON BEHALF OF THE CITY COUNCIL OF THE CITY OF VERNON THIS 20fh DAY OF FEBRUARY TWO TT IOUSAND AND I:I HTEE ', CITY OF VER 0I1 By, 5S YPA w , mayor RECEOVED RECIERIVED FEB 12 2018 �,� M 0 8 2018 C11Y CLERK'S OFFICE STAFF REPORT rITY ADMINISTRATION HUMAN RESOURCES DEPARTMENT DATE: February 20, 2018 TO: Honorable Mayor and City Council FROM: Michael A. Earl, Director of Human Resources Originator: Veronica Avendano, Administrative ecretary RE: Service Pin Awards for January 2018 Recommendation A. City Council to present service pins to those employees hired in January. Backeround Submitted herewith is a list of employees who are eligible to receive their service pin based on the number of service years with the City of Vernon. Fiscal Im act None. Attachment(s) 1. January 2018 Service Pin employee list. Page 1 of 1 2018 SERVICE PIN LIST JANUARY ANNIVERSARY EMPLOYEE'S NAME DEPARTMENT TITLE D.O.H YEARS Bryan D. Dome Fire Fire Captain 1/12/1998 20 Lorenzo Gaytan Police Police Officer 1/12/1998 20 Joaquin Leon Finance Deputy City Treasurer 1/28/2008 10 Rafael Cortes Jr. Public Works Senior Mechanic 1/22/2008 10 - F-1 REC P 'j RECEIVED �}, ITLi L1L� # } FEB7 O 1 LV J FEB 12 2018 r r Y CITY CLERK'S OFFICE STAFF REPORT CITY ADM 1 il I I RA-1 I U' PUBLIC UTILTIES DEPARTMENT DATE: February 20, 2018 TO: Honorable Mayor and City Council FROM: Kelly Nguyen, General Manager of Public Utilities RE: Presentation of Outages Vernon Public Utilities staff will deliver a presentation regarding current outage statistics and analysis. Backstround The purpose of the presentation will be to explore the analytics of electric outages in the City for 2017. Staff will present statistical information such as, but not limited to, the quantity, types, causes, and comparable analysis of outages in the City for 2017. Fiscal Impact None. Page 1 of l RECEIVED RECE FEB 12 2018 FEB 12 2018 CITY ADMINISTRATION CffY CLEWS OFFICI STAFF REPORT FINANCE DEPARTMENT 2.-- 12-tom DATE: February 20, 2018 TO: Honorable Members of the Vernon City Council FROM: William Fox, Finance Director UN RE: Second Quarter Fiscal Year 2018 City Wide Financial Update The City's Finance Director, William Fox, will deliver a presentation on the City's second quarter Fiscal Year 2018 financial results, current year forecasted results, investment portfolio, and additional comments on relevant activity. Background Following Best Practices and Good Governance Reform, the Finance Department provides a quarterly briefing to City Council. The briefing addresses year-to-date budget to actual results. Explanations of major revenue and expense variances between budget to actual results are provided along with forecasted results through the end of the current fiscal year. The investment portfolio is reviewed including types of accounts held, maturities, and any pending actions to be taken. Finally, relevant additional comments are provided on current activities in progress and any planned future actions. Fiscal Impact None Attachment(s) 2nd Quarter Financial Update Page 1 of 1 CLAIM FOR DAMAGES RESERVE FOR FILING STAMP TO PERSON OR PROPERTY CLAIM No. INSTRUCTIONS 1. Claims for death,injury to person or to personal property must be filed not later than six(6)months after the occurrence. (Gov. Code Sec.9112) 2. Claims for damages to real property must be filed not later than one(1)year after the occurrence. (Gov.Code Sec.911.2) 3. Read entire claim before filing. 4. See page 2 for diagram upon which to locate place of accident 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary,to give full details. SIGN EACH SHEET. 7. Claim must be filed with City Clerk. (Gov.Code Sec.915a) TO: CITY OF VERNON CITY COUNCIL Name of Claimant Age of Claimant natural person MAYRA JIMENEZ 31 Home Address of Claimant 1City and State H umber Business Address of Claimant City and State Business Telephone Number Give address to which you desire notices or communications to be sent reggarding this claim: LAW OFFICES OF SHARONA ESLAMBOLY HAKIM,8730 WILSHIRE BOULEVARD,SUITE 310 BEVERLY HILLS,CA 90211,(310)289-9100 How did DAMAGE or INJURY occur? Give full particulars. ON OR ABOUT AUGUST 17,2017 AT APPROXIMATELY 5:00 A.M.,CLAIMANT WAS WALKING ON EAST 49TH STREET WHEN SHE TRIPPED OVER A BENT POLE THAT WAS PROTRUDING OUT OF THE SIDEWALK CAUSING HER TO TRIP AND FALL FORWARD RESULTING IN INJURY. When did DAMAGE or INJURY occur? Give full particulars, date, time of day, etc.: AUGUST 17,2017,APPROXIMATELY 5:00 A.M. Where did DAMAGE or INJURY occur? Describe fully,and locate on diagram on reverse side of this sheet, where approximate, give street names and address and measurements from landmarks: 4707 EAST 49th STREET,VERNON CALIFORNIA 90058. (SEE PHOTOGRAPHS DEPICTING PROTRUDED BENT POLE ATTACHED HERETO AS EXHIBIT"A"). What particular ACT or OM ISS ION do you claim caused the injury or damage? Give names of City employees, if any, causing the injury or damage, if known: SEE ATTACHED. What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damages claimed: NECK,BACK,BILATERAL SHOULDERS,RIGHT LEG,RIGHT KNEE,EMOTIONAL DISTRESS,PAIN AND SUFFERING RELATED TO THE INJURY AND INCIDENT. WhatAMOUNTdo you claim of each item of injury ordamage asof date of presentation of thisclaim, giving basisof computation: $2,000,000.00 800,000.00-PAST AND FUTURE MEDICAL SPECIALS 200,000.00-PAST AND FUTURE LOSS OF EARNINGS/EARNINGS CAPACITY $1,000,000.00-GENERAL DAMAGES Give ESTIMATEDAMOUNTas faras knownyou claim on account of each item of prospective injury ordamage,giving basis of computation $800 000.00 PAST AND FUTURE MEDICAL SPECIALS; $200,000.00 PAST AND FUTURE LOSS OF EARNINGS/EARNINGS CAPACITY; $1,000,000.00-GENERAL DAMAGES. Were you insured at the time of the incident?If so,provide name of insurance company,policy numbers and amount of insurance payments received: CLAIMANT IS A MEDI-CAL RECIPIENT THROUGH THE STATE OF CALIFORNIA. Expenditures made on account of accident or Injury: (Date-Item) TO BE DETERMINED. (Amount) Name and address of Witnesses, Doctors and Hospitals: WHITE MEMORIAL HOSPITAL 1 E CESAR CHAVEZ AVENUE,LOS ANGELES,CA 90033;CLAIMANT'S HUSBAND: JUAN PALOMAR, READCAREFULLY For all accident claims place on following diagram names of streets, including North, East.South, and West: indicate place of accident by"X"and by showing house numbers or distances to street comers. If City Vehicle was Involved,designate by letter"A"location of City vehicle when you first saw it,and by"B"location of yourself or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by"A-1 and location of yourself or your vehicle at the time of accident by"81"and the point of Impact by'X." NOTE:if diagrams do not fit the situation, attach hereto a proper diagram signed by claimant. FOR AUTOMOBILE ACCIDENTS FOR OTHER ACCIDENTS LL SIDEWALK _A CURB CURB-t PARKWAY SIDEWALK .., 7 I declare, under penalty of perjury, that the foregoing, including any attachments, is true and correct. Typed/Printed Name: nature of Claimant or person filing on his/her behalf,giving Date: SHARONA ESLAMBOLY HAKIM rel*tonshiD to Claimant: 02/13/18 NOTE:ALL CLAIMANTS MAY BE REQUESTED TO BE EXAMINED AS TO T11 I UNDER OATH.PRESENTATION OF A FALSE CLAIM IS A FELONY(CAL. PEN.CODE SEC.72). CLAIMS MUST BE FILED WITH CITY CLERK(GOV.CODE SEC.915a).STATE LAW PROVIDES THAT IF YOU ARE NOT NOTIFIED OF ANY ACTION BY THE CITY OF THIS CLAIM WITHIN 45 DAYS OF FILING THEN THE CLAIM IS DEEMED DENIED(SEE GOV.CODE SEC.911.6&912.4) Rev.814/16 RE: MAYRA JIMENEZ ATTACHMENT TO CITY OF VERNON CLAIM FORM What particular ACT or OMISSION do you claim caused the injury or damage? On August 17, 2017,the CITY OF VERNON;CITY OF LOS ANGELES;COUNTY OF LOS ANGELES and/or its management, administrative, designers, planners, engineers, maintenance personnel, inspectors, contractors, and/or other employees, staff, agents or contractors, acting within the course and scope of their duties and/or employment failed to properly install, maintain, repair, operate, monitor and/or control the sidewalk at the accident site and/or controlled the street lights and/or provide adequate pedestrian walkways and for pedestrians (walking on East 491 Street at or near 4701 East 49h St vet,Vemon, Califonva, County of Los Angeles, State of California) to perceive, react and avoid coming into contact with a protruded bent pole sticking out of the sidewalk. This location created a trap for pedestrians. These failures, acts and omissions were inherently dangerous and created a peculiar risk and nuisance. The City of Vernon, City of Los Angeles, County of Los Angeles and/or its management, administrative, designers, planners, engineers, maintenance personnel, inspectors and/or other employees, staff, agents or contractors, acting within the course and scope of their duties and through negligent or wrongful acts or omissions created, or allowed to be created, a dangerous condition under Gov. Code § 835. The City of Vernon, City of Los Angeles, County of Los Angeles, and/or its management, administrative, designers, planners, engineers, maintenance personnel, inspectors and/or other employees, staff, agents or contractors, acting within the course and scope of their duties and/or employment negligently, unreasonably and improperly owned, operated, designed,planned, engineered, maintained, inspected,repaired, failed to repair, and controlled the s i d e w a 1 k; thereby creating dangerous conditions and exposing pedestrians to dangerous conditions. The governmental entities undertook to control the subject area, invited reliance on the subject area and are liable as it created a dangerous condition in doing so. The dangerous conditions created a reasonably foreseeable risk of the kind of injuries which were incurred, and (a) were created by a negligent or wrongful act or omission of an employee of the City of Vernon, City of Los Angeles, County of Los Angeles had actual or constructive notice of the dangerous conditions a sufficient time prior to the injury to have taken measures to protect against the dangerous conditions. These dangerous conditions and these acts and omissions of the City of Vernon, City of Los Angeles, County of Los Angeles (and its management, administrative, designers, planners, engineers, maintenance personnel, inspectors and/or other employees, staff, agents or contractors, acting within the course and scope of their duties) proximately caused the Claimant's injuries. Further, these dangerous conditions were directly attributable wholly or in substantial part to a negligent or wrongful act of these employees of the City of V e r n o n, C i t y o f L o s A n g e l e s, County of Los Angeles, these employees had the authority and the funds and other means immediately available to take alternative action which would not have created the dangerous condition; and/or these employees had the authority and it was his/her/their responsibility to take adequate measures to protect against the dangerous condition at the expense of the public entity and the funds and other means for doing so were immediately available to him/her/them, and he/she/they had actual or constructive notice of the dangerous condition a sufficient time prior to the injury to have taken measures to protect against the dangerous condition. Further, the City of Vernon, City of Los Angeles, County of Los Angeles, and its employees acting within the scope of their employment undertook, gratuitously or for consideration, to avoid, remedy and/or abate these dangerous conditions. These undertakings and promises were the kind that they recognized as necessary for the protection of third persons. These entities and their employees acting within the scope of their employment failed to exercise reasonable care in the performance of these undertakings and promises, the failure to exercise reasonable care resulted in physical harm to the third persons; and either (a) their carelessness increased the risk of such harm, or (b) the undertaking or promises were to perform a duty that the other owed to the third persons,or(c)the harm was suffered because either the other or the third persons relied on the undertaking. Due to these acts and failures to act and dangerous conditions, the City of Vernon, City of L o s Angeles, County of Los Angeles and its employees are liable for Claimant's injuries under the Government Code §§, including,but not limited to, 815.2(a), 820(a), 830.8, 835 and 840.2. Negligence of their agents and employees in the course of maintaining, operating, designing and constructing a public sidewalk. At said time and place, respondents, and each of them, by and through their employees, agents, servants, and independent contractors, proximately caused the damages as hereinafter mentioned to claimant, by negligently, wantonly, recklessly, tortuously, wrongfully, unreasonably and unlawfully: 1. Allowing the presence of a protruded bent pole sticking out of the side walk; 2. The absence of s t r e e t l i g h t s o r i n adequate street lights; 3. The absence of any safety barricades and protective devices, pedestrian warnings and the like in place to prevent pedestrian contact with the bent pole sticking out of the sidewalk. As a proximate result of said conduct of respondents, and each of them, claimant was caused to walk into and trip over a bent protruding pole sticking out of the subject sidewalk causing claimant to suffer mental,physical injuries and damages. The exact amount of damages will be stated according to proof,pursuant to Code of Civil Procedure Section 425.10. RESERVATION OF RIGHT TO AMEND AND/OR SUPPLEMENT THIS CLAIM: Claimant reserves the right to amend and/or supplement this Cl ' or Damages, including asserting new theories of liability or causes of action information or facts. Dated: February 13, 2018 EXHIBIT « A�� STOPPING, 2a.M. !6A.M. 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F' y: 3., W Il it � ,� 1 i ti � { Yt �Y� a , Y t a Iwo► .,..,. i Y w F 1 F u A 3 t d� 4 f i I� III�� ill �� °, r �� 'iVII� III«� a .�� MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, FEBRUARY 6, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Ybarra, Woodruff-Perez, Davis, Martinez, and Lopez MEMBERS ABSENT: None The meeting was called to order at 9:00 a.m. by Mayor Ybarra; Mayor Ybarra also led the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced there were no changes to the agenda. PUBLIC COMMENT Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether anyone in the audience wished to address the City Council. The public will also be given an opportunity to comment on matters on the posted agenda during Council deliberation. No public comment was provided. PUBLIC HEARING 1. ORDINANCE NO. 1249 -An Ordinance of the City Council of the City of Vernon, California, adding Article VII to Chapter 22 of the Vernon Municipal Code to authorize Overload Vehicle Permits (First Reading) Recommendation: A. Find that approval of the proposed Ordinance is exempt from California Environmental Quality Act ("CEQA") review, because it is not a "project" under CEQA,which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.See CEQA Guidelines section 15378. Even if the ordinance were to be considered a"project," under CEQA Guidelines Section 15061(b)(3),the ordinance would be exempt from CEQA review,because it does not have the potential for causing a significant effect on the environment, especially where, as here, adoption of the ordinance is being pursued to provide the legal basis for the current practice of issuing overload vehicle permits. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, the proposed Ordinance involves the establishment of Article VII of Chapter 22 of the Vernon Municipal Code authorizing issuance of overload vehicle permits and will not have any effect on the environment; and B. Conduct a Public Hearing and receive any comments from the public regarding the proposed Ordinance; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance establishing Article VII of Chapter 22 of the Vernon Municipal Code authorizing overload vehicle permits. Mayor Ybarra opened the public hearing at 9:02 a.m. Public Works Director Daniel Wall reported on the proposed. No public comment was provided. Regular City Council Meeting Minutes February 6, 2018 Mayor Ybarra closed the public hearing at 9:07 a.m. Councilmember Davis inquired as to how the overload issues were currently being handled, Director Wall stated that the California Highway Patrol was currently weighing overloaded trucks. It was moved by Davis and seconded by Martinez to approve the first reading, and adopt at a subsequent meeting, Ordinance 1249, establishing Article VII of Chapter 22 of the Vernon Municipal Code authorizing overload vehicle permits. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes PRESENTATIONS 2. Results of the Fiscal Year 2017 Financial Audit Presented by: Vasquez & Company LLP, Independent Certified Public Accountant Peggy McBride, Vasquez & Company LLP Independent Certified Public Accountant,provided a PowerPoint Presentation. Mayor Pro-Tern Woodruff-Perez requested a copy of the presentation as well as last year's financial audit report. CONSENT CALENDAR No public comment was provided. It was moved by Martinez and seconded by Lopez to approve all matters listed under the Consent Calendar under one motion as presented. Motion carried, 5-0. Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes Claims Against the City— Received and Filed 3. Claim for Damages from Jerry Chavez received January 23, 2048 4. Claim for Damages from Gloria Ajtun received January 23, 2018 Minutes — To be Received and Filed 5. Minutes of the Regular City Council Meeting held January 16, 2018 6. Minutes of the Special City Council Meeting held January 18, 2018 Warrant Registers 7. Ratification of the following City Warrant Register to record the following voided checks: A. City Warrant Register No. 1467 to record voided Check No. 353808 in the amount of$214.00; and Page 2 of 6 Regular City Council Meeting Minutes February 6, 2018 B. City Warrant Register No. 1474 to record voided Check No. 354914 in the amount of$1,900.10. 8. Approval of City Warrant Register No. 1487, totaling $2,517,098.03, which covers the period of January 9 through January 29, 2018, and consists of the following: A. Ratification of wire transfers totaling $1,940,818.15; and B. Ratification of the issuance of early checks totaling $548,081.10; and C. Authorization to issue pending checks totaling $28,198.78. 9. Approval of Light&Power Warrant Register No.452,totaling$7,006,471.60,which covers the period of January 9 through January 29, 2018, and consists of the following: A. Ratification of wire transfers totaling $6,867,580.54; and B. Ratification of the issuance of early checks totaling $129,749.70 C. Authorization to issue pending checks totaling $9,141.36 10. Approval of Gas Warrant Register No.240,totaling$2,562,294.62,which covers the period of January 9 through January 29, 2018, and consists of the following: A. Ratification of wire transfers totaling $2,552,163.33; and B. Ratification of the issuance of early checks totaling $10,131.29. City Clerk Department 11. A Resolution of the City Council of the City of Vernon,California making technical updates to the ballot language for the Utility Users Tax Measure R for the City's General Municipal Election of April 10, 2018, to comply with recent updates to California Elections Code Section 13119(b) Recommendation: A. Find that adoption of the proposed resolution is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity of government that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project"as defined by CEQA Guidelines section 15378; and B. Adopt a resolution updating (only) the ballot language for the Utility Users Tax Measure R for the General Municipal Election of April 10, 2018 to comply with recent updates in law to CA Elections Code §13119(b) effective January 1, 2018. Fire Department 12. Activity Report for the period of January 1 through January 15, 2018 Police Department 13. Activity Log and Statistical Summary of Arrests and Activities for the period of January 1, through January 15, 2018, to be received and filed Public Utilities Department 14. Renewable Portfolio Standard(RPS)Annual Status Report for Calendar Year 2017 Page 3 of 6 Regular City Council Meeting Minutes February 6, 2018 Recommendation: A. Find that the Renewable Portfolio Standard(RPS)Annual Status Report is exempt from California Environmental Quality Act (CEQA) review because, as a continuing administrative activity, such is not a "project" as defined in CEQA Guidelines Section 15378. And even if such activity were a"project," it would be exempt from CEQA review in accordance with CEQA Guidelines Section 15307 and 15308 because the RPS activity managed by Vernon Public Utilities is aligned with regulatory provisions to maintain, restore, or enhance the environment; and B. Receive and file the annual Renewable Portfolio Standard (RPS) Report for Calendar Year 2017, as report is for informational purposes only. 15. Authorize the Issuance of a Purchase Order with Schweitzer Engineering Laboratories, Inc. c/o Matzinger-Keegan Inc. (MKI) for Substation Real-Time Automation Controllers (RTAC) and Event Collection Software TEAM Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because accepting and awarding a quote is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As to the replacement of components of Vernon Public Utilities ("VPU") electric substation protective relay controllers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing equipment where the new equipment will be located on the same site as the equipment replaced and will have substantially the same purpose and capacity as the equipment replaced B. Authorize issuance of a Purchase Order to Schweitzer Engineering Laboratories, Inc. ("SEL") c/o Martzinger-Keegan, Inc. ("MKI") in an amount not to exceed $84,360.99 including taxes and fees, for the purchase of equipment related to the City's electric substation protective relay operations. 16. Authorize the Issuance of a Purchase Order to Omicron Electronics Corp USA ("Omicron") for one Omicron CMC 356 Test Set Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review because accepting and awarding a quote is an administrative activity that will not result in direct or indirect physical changes in the environment and,therefore, does not constitute a"project" as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers,the proposed action is exempt from CEQA review,in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Approve and authorize the issuance of a Purchase Order to Omicron Electronics Corp USA for an amount not to exceed $60,772.52, including taxes and fees, for one (1) Omicron CMC 356 Test Set and Accessories. Public Works 17. Building Department Report for the Month of December 2017 18. Acceptance of Electrical Easement at 4415 Bandini Boulevard (APN 5243-019-021) Page 4 of 6 Regular City Council Meeting Minutes February 6, 2018 Recommendation: A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a "project" as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. NEW BUSINESS Public Utilities Department 19. Desert Harvest or Maverick Solar Project — Power Sales Agreement Between the City of Vernon and the Southern California Public Power Authority Recommendation: A. Find that the approval requested in this staff report is not a "project" subject to the California Environmental Quality Act (CEQA) under Guidelines section 15378 because it involves the administrative activity of purchasing power; and even if this approval were a "project" subject to CEQA, the approval requested is exempt in accordance with CEQA Guidelines Section 15301(b), the general rule that CEQA only applies to projects that may have an effect on the environment because purchasing power is purely a financial transaction, and any construction that may occur by a private party in the future in reliance on this approval would be subject to CEQA review by another governmental agency at that time when actual details of any physical proposal would be more than speculative; and B. Approve the Desert Harvest or Maverick Solar Project Power Sales Agreement between the City of Vernon ("City") and Southern California Public Power Authority ("SCPPA"), in substantially the same form herewith, for the purpose of purchasing solar power with associated green attributes in compliance with the Renewable Resources Procurement Plan and Enforcement Program in force at the City; and C. Authorize the General Manager of Public Utilities to execute the Desert Harvest or Maverick Solar Project Power Sales Agreement between the City and SCPPA, in substantially the same form herewith, which includes the purchase of twelve (12) megawatts of solar power over the term of 25 years beginning with the project commercial operation date of December 1, 2020. General Manager Kelly Nguyen reported on the proposed. No public comment was provided. It was moved by Woodruff-Perez and seconded by Davis to approve the Desert Harvest or Maverick Solar Project Power Sales Agreement between the City of Vernon("City")and Southern California Public Power Authority ("SCPPA"), for the purpose of purchasing solar power with associated green attributes in compliance with the Renewable Resources Procurement Plan and Enforcement Program in force at the City and authorize the General Manager of Public Utilities to execute the Desert Harvest or Maverick Solar Project Power Sales Agreement between the City and SCPPA, which includes the purchase of twelve (12) megawatts of solar power over the term of 25 years beginning with the project commercial operation date of December 1, 2020. Motion carried, 5-0. Page 5 of 6 Regular City Council Meeting Minutes February 6, 2018 Ybarra: Yes Woodruff-Perez: Yes Davis: Yes Martinez: Yes Lopez: Yes ORAL REPORTS 20. City Administrator Reports—brief reports on activities and other brief announcements. City Administrator Carlos Fandino reported on the following: Power outages throughout the City; public informational meeting on February 14th regarding future power resource plans; First Police Department-wide meeting on February I st; February 2nd Huntington Park Police Department's bomb threat evacuation; Fire incidents throughout the City; California Municipal Utilities Association Capitol Day 2018; California League of Cities: City Manager's Department Meeting; Business and Industry Meeting on February 81h; and possible upcoming community outreach events. 21. City Council Reports—brief AB 1234 reports, or report on: activities, announcements, or directives to staff. At 9:38 a.m., the City Council entered into closed session to discuss the following agendized items: CLOSED SESSION 22. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9(d)(1) Jerrick Torres and Lyndon Ong Yiu vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC620265 At 9:51 a.m. the City Council exited closed session. City Attorney Hema Patel reported that one item was discussed and that no reportable action was taken. With no further business, at 9:51 a.m., Mayor Ybarra adjourned the meeting. Melissa Ybarra Mayor ATTEST: Maria E. Ayala City Clerk Page 6 of 6 F 'S I r .. + RECEIVED *NO ,, FEB 13 2018 RECIrc. TM CITY ADMINISTRATION FEB 14 2 3 STAFF REPORT CITYC1ERft'S u1c, FINANCE/TREASURY DEPARTMENT DATE: February 13, 2018 TO: Honorable Mayor and City Council FROM: William Fox, Finance DirectJ L RE: City Payroll Warrant Register for City Council Agenda of February 20, 2018 It is recommended that the attached Payroll Warrant Register No. 740 be approved at the City Council meeting of February 20, 2018 Payroll Warrant Register No. 740 totals $3,347,649.85, and covers claims and demands presented for January 1, 2018 to January 31, 2018, drawn from East West Bank, Payroll Account. The following list details the components of Payroll Warrant Register No. 740: 1. Ratification of direct deposits, checks and taxes totaling $2,687,465.69; and 2. Checks and electronic fund transfers (EFT) paid through General bank account totaling $660,184.16 Raquel Franco 1 2/13/2018 11 09 AM PAYROLL WARRANT REGISTER City of Vernon No. 740 Month of January 2018 1 hereby Certify: that claims or demands covered by the This is to certify that the claims or demands above listed warrants have been audited as to accuracy covered by the above listed warrants have been and availability of funds for payments thereof; and that audited by the City Council of the City of Vernon said claims or demands are accurate and that funds are and that all of said warrants are approved for pay- available for payments thereof. ments William Fox Director of Finance Date: Page 1 of 1 Payroll Warrant Register Memo(003):Warrant Payrolls reported for the month of January: 12/10/17- 12123/17, Paydate 01/04/18 12/10/17- 12/23/17, Paydate 01/04/18 12/10/17- 12/23/17, Paydate 01/04/18 12/10/17- 12/23/17, Paydate 01/04/18 12/24/17-01/06/18, Paydate 01/18/18 12/24/17-01/06/18, Paydate 01/18/18 Payment Method Date Payment Description Amount Checks 01/04/18 Net payroll, checks $ 19,163.40 ACH 01/04/18 Net payroll, direct deposits 901,496.16 ACH 01/04/18 Payroll taxes 310,990.17 Checks 01/04/18 Net payroll, checks 151.97 ACH 01/04/18 Net payroll, direct deposits 9,712.40 ACH 01/04/18 Payroll taxes 5,139.08 Checks 01/04/18 Net payroll, checks 133.90 ACH 01/04/18 Net payroll, direct deposits 2,680.90 ACH 01/04/18 Payroll taxes 1,443.20 ACH 01/04/18 Net payroll, direct deposits 89,764.89 ACH 01/04/18 Payroll taxes 47,150.32 Checks 01/18/18 Net payroll, checks 15,920.06 ACH 01/18/18 Net payroll, direct deposits 856,267.21 ACH 01/18/18 Payroll taxes 228,517.79 ACH 01/18/18 Net payroll, direct deposits 136,565.39 ACH 01/18/18 Payroll taxes 62,368.85 Total net payroll and payroll taxes 2,687,465.69 ACH 01/04/18 ICMA 45,868.02 ACH 01/04/18 CalPERS 246,501.26 ACH 01/04/18 California State Disbursement Unit 2,616.91 356643 01/04/18 Franchise Tax Board 955.22 356678 01/04/18 U.S. Dept of Education 408.74 ACH 01/04/18 IBEW Dues 3,418.64 ACH 01/04/18 Vernon Firemen's Association 3,354.00 ACH 01/04/18 Vernon Police Officers'Benefd Association 1,861.73 ACH 01/04/18 CalPERS 4,508.25 ACH 01/04/18 ICMA 24,500.00 ACH 01/18/18 ICMA 42,178.59 ACH 01/18/18 CalPERS 247,526.20 ACH 01/18/18 California State Disbursement Unit 2,616.91 ACH 01/18/18 Teamsters Local 911 2,790.00 356746 01/18/18 Franchise Tax Board 95522 356757 01/18/18 U.S. Dept of Education 408.74 ACH 01/18/18 Vernon Firemen's Association 3,354.00 ACH 01/18/18 Vernon Police Officers'Benefd Association 1,861.73 ACH 01/18/18 ICMA 24,500.00 Payroll related disbursements, paid through General bank account 660,184.16 Total net payroll,taxes,and related disbursements 3 3,347,649.85 Page 1 0!7 �w~ R.=`r'EIVED ; . � RECEIVED FEB 14 2018 ��w � FEB 13 2018 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION FINANCEITREASURY DEPARTMENT 04- 2' t `t"iv DATE: February 13, 2018 TO: Honorable Mayor and City Council FROM: William Fox, Finance Director RE: City Warrant Register for City Council Agenda of February 20, 2018 It is recommended that the attached City Warrant Register No. 1488 be approved at the City Council meeting of February 20, 2018. City Warrant Register No. 1488 totals $1,823,770.84, and covers claims and demands presented during the period of January 30 through February 12, 2018, drawn, or to be drawn, from East West Bank. The following list details the components of City Warrant Register No. 1488: 1. Ratification of wire transfers totaling $1,130,259.37; 2. Ratification of the issuance of early checks totaling $626,318.81; and 3. Authorization to issue pending checks totaling $67,192.66. f pir►%' i.l N Ft+ i fJ CITY OF VERNON WARRANT REGISTER NO. 1488 FEB RUARY 20, 2018 I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant funds are available for payments thereof. Numbers: William Fox Finance Director Date: Pdnled:2/13I2018 11:37;04AM Page 2 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT STATE BOARD OF EQUALIZATION 011.200250 923.86 Fund 011 -4017 Pmt 123117 1842 020.200250 11.73 Fund 020-4Q17 Pmt 123117 1842 011.150199 777.55 Fund 055-4017 Pmt 123117 1842 011.150199 317.60 Fund 056-4Q17 Pmt 123117 1842 011.1015.530034 0.26 Fund 011 -4017 Rounding Adjustment 123117 1842 01/31/2018 2,031.00 AETNA HEALTH OF CALIFORNIA 011.1026.502031 10,430.14 Medicare PPO Retirees 31201935 1843 011.1026.502031 2,635.08 Medicare HMO Retirees 31202781 1843 01/31/2018 13,065.22 ANTHEM BLUE CROSS 011.1026.502031 499.47 Cobra 418267E 1844 011.1026.502031 5,681.39 Early Retirees 564520D 1844 011.210222 31,101.18 Active 849205G 1844 01/31/201 B 37,282.04 BLUE SHIELD OF CALIFORNIA 011.210221 319,109.85 Active 180040019687 1845 011.1026.502031 54,181.99 Early Retirees 180040019968 1845 011.1026.502031 2,734.00 Cobra 180040020008 1845 01/31/2018 376,025.84 CHRISTIAN MOSCOSO 011.114010 5,003.00 Advanced Disability Pension Payment 012918 1846 01/31/2018 5,003.00 LEGACY LA YOUTH 011.1021.797000 150,000.00 Legacy LA Facility Renovation 012918 1847 DEVELOPMENT 02/01/2018 150,000.00 Pnnted:2/13/2018 11:37:04AM Page 3 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEB RUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT RAQUEL FRANCO 011.1015.502030 286.99 Vision Benefits/R. Franco 011118 1848 011.1015.502030 256.98 Vision Benefits/C. Franco 011118(2) 1846 02/06/2018 543.97 LLP RUTAN 8 TUCKER 011.1024.593200 6,040.07 Re:Torres/Ong Litigation 798151 1849 02/06/2018 6,040.07 SUEZ WTS SERVICES USA, INC. 011.1033.590000 90.28 Water Purification Services 99060146 1850 011.1033.590000 90.28 Water Purification Services 99105115 1850 011.1033.590000 90.28 Water Purification Services 99105418 1850 011.1033.590000 170.82 Water Purification Services 99126086 1850 02/06/2018 441.66 FEDEX 011.1033.520000 97.26 Period: 01/18 606113632 1851 02/02/2018 97.26 SO CAL EDISON 011.1043.560000 108.38 Period: 12/17 011718 1852 02/02/2018 108.38 THE GAS COMPANY 011.1033.560000 214.90 Period, 12/17 011118 1853 011.1033.560000 186.82 Period: 12/17 011118(2) 1853 011.1033.560000 37.03 Period: 12/17 011118(3) 1853 02/02/2018 438.75 THE GAS COMPANY 011.1048.560000 35.28 Period: 12/17 011118(4) 1854 011.1048.560000 30.55 Period: 11/17 121117(4) 1854 01/31/2018 65.83 Pnnled:211 3/201 8 11:37:04AM Page 4 o1 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT THE GAS COMPANY 011.1049.560000 385.36 Period: 12/17 011218 1855 011.1043.560000 192.68 Period: 12/17 011218 1855 020.1084.560000 192.67 Period: 12/17 011218 1855 011.1049.560000 517.74 Period: 12/17 011218(2) 1855 01/31/2018 1,288.45 THE GAS COMPANY 011.1033.560000 36.84 Period: 12/17 011118(5) 1856 01/31/2018 36.84 OFFICE DEPOT 011.1061.520000 337.25 Order No. 985108332001 985108332001 011.0012826 1857 011,1061.520000 32.04 Sales Tax 9.5% 985108332001 1857 011.1061.520000 28.49 Order No. 985108332001 985108488001 011.0012826 1857 011,1061.520000 2.71 Sales Tax 9.5% 985108488001 1857 011.1061.520000 17.59 Order No. 985108332001 985193222001 011.0012826 1857 011.1061.520000 1.67 Sales Tax 9.5% 985193222001 1857 011.1041.520000 37.79 Order No. 991284601001 991284169001 011.0012844 1857 011.1043.520000 8.79 Order No. 991284601001 991284169001 011.0012844 1857 011.1040.520000 35.37 Order No. 991284601001 991284169001 011.0012844 1857 011.1041.520000 3.59 Sales Tax 9.5% 991284169001 1857 011.1043.520000 0.84 Sales Tax 9.5% 991284169001 1857 011.1040.520000 3.36 Sales Tax 9.5% 991284169001 1857 011.1041.520000 12.99 Order No. 991284601001 991284601001 011.0012844 1857 011.1041.520000 1.23 Sales Tax 9.5% 991284601001 1857 011.1041.520000 89.99 Order No. 991284601001 991284602001 011.0012844 1857 Pnmed:2113l2018 11:3T04AM Page 5 o1 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20,2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT OFFICE DEPOT 011.1040.520000 89.99 Order No. 991284601001 991284602001 011.0012844 1857 011.1041.520000 8.55 Sales Tax 9.5% 991284602001 1857 011.1040.520000 8.55 Sales Tax 9.5% 991284602001 1857 011.1024.520000 119.29 Order No. 997181184001 997181184001 011.0012862 1857 011.1024.520000 11.33 Sales Tax 9.5% 997181184001 1857 011.1024.520000 23.99 Order No. 997181184001 997181433001 011.0012862 1857 011.1024.520000 2.28 Sales Tax 9.5% 997181433001 1857 011,1024.520000 27.95 Order No. 997181184001 997181434001 011,0012862 1857 011.1024.520000 2.66 Sales Tax 9.5% 997181434001 1857 011.1026.520000 45.90 Order No. 998426894001 998426894001 011,0012866 1857 011.1026,520000 4.36 Sales Tax 9.5% 998426894001 1857 011.1026.520000 9.29 Order No. 998426894001 998426940001 011.0012866 1857 011.1026.520000 0.88 Sales Tax 9.5% 998426940001 1857 02/02/2018 968.72 OFFICE DEPOT 011.1031.520000 280.57 Order No. 989403808001 989403808001 011.0012842 1858 011.1031.520000 26.65 Sales Tax 9.5% 989403808001 1858 011.1031.520000 41.80 Order No. 989403808001 989407871001 011.0012842 1858 011.1031.520000 3.97 Sales Tax 9.5% 989407871001 1858 011.1031.520000 19.99 Order No. 989403808001 989407872001 011.0012842 1858 011.1031.520000 1.90 Sales Tax 9.5% 989407872001 1858 011.1043.520000 47.36 Order No. 990498613001 990498613001 011.0012847 1858 011.120010 91.31 Order No. 990498613001 990498613001 011.0012847 1858 011,1043.520000 4.50 Sales Tax 9.5% 990498613001 1858 Printed:2113/2018 1137 NAM Page 6 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT OFFICE DEPOT 011.120010 8.67 Sales Tax 9.5% 990498613001 1858 011.1026.520000 44.82 Order No. 991442174001 991442174001 011.0012854 1858 011.1026.520000 4.26 Sales Tax 9.5% 991442174001 1858 011.1026.520000 13.15 Order No. 991442174001 991442237001 011.0012854 1858 011.1026.520000 1.25 Sales Tax 9.5% 991442237001 1858 011.1026.520000 7.48 Order No. 991442174001 992712415001 011.0012854 1858 011.1026.520000 0.71 Sales Tax 9.5% 992712415001 1858 011.1004.520000 42.39 Order No. 998794886001 998794BB6001 011.0012874 1858 011.1004.520000 4.03 Sales Tax 9.5% 998794BB6001 1858 011.1004.520000 7.82 Order No. 998794886001 998795020001 011.0012874 1858 011.1004.520000 0.74 Sales Tax 9.5% 998795020001 1858 02/07/2018 653.37 BENEFIT ASSOCIATION VERNON 011.210250 1,861.73 Police Association Member Dues: Ben204O43 1859 POL Payment 02/01/2018 1,861.73 IBEW LOCAL 47 011.210250 3,468.64 IBEW Dues: Payment Ben204O45 1860 02/01/2018 3,468.64 VERNON FIREMENS ASSOCIATION 011.210250 3,354.00 Fire House Fund: Payment Ben204O49 1861 02/01/2018 3,354,00 ICMA RETIREMENT TRUST 457 011.210220 45,482.53 Deferred Compensation: Payment Ben204O37 1862 02/01/2018 45,482.53 CITY OF VERNON, FSA ACCOUNT 011.100013 812.75 FSA- Dependent: Payment Ben204041 1863 Printed:2/1312018 11:37:04AM Page 7 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT CITY OF VERNON, FSA ACCOUNT 011.100013 186.53 FSA- Medical: Payment Ben204041 1663 02/01/2018 999.28 CALPERS 011.210240 242,192.87 PERS Contributions: Payment Ben204O39 1864 011.210240 239.01 PERS Survivor's Benefit: Payment Ben204O39 1864 011.210240 308.85 PERS Buy-back: Payment Ben204O39 1864 020.1084.502020 916.33 PERS Coniribution Adj: Cardenas fr Ben204039 1864 020.1084.502020 916.33 PERS Contribution Adj: Cardenas fr Ben204O39 1864 011.1015.530034 -1.24 PERS Contributions: Rounding Ben204039 1864 Adjustment 02/05/2018 244,572.15 STATE DISBURSEMENT UNIT 011.210260 2,616.91 Child Support: Payment Ben204047 1865 02/05/2018 2,616.91 CENTRAL BASIN MWD 020.1084.500130 39,644.94 Potable Water Breakdown VERDECI7 1866 020.1085.500130 29,037.56 Potable Water Breakdown VERDECI7 1866 02/08/2018 68,682.50 WATER REPLENISHMENT 020.1084.500110 164,208.84 Groundwater Production 8 Assessment-- 012318 1867 DISTRICT 02/08/2018 164,208.84 CALPERS 011.1026.502020 10.53 RBF: D. Keen 100000015172832 1868 011.1033.502030 295.80 RBF: M. Hansen 100000015178075 1868 02/13/2018 306.33 PATRICK A. KEYE 011.200100 616.06 Refund receipt#: 0012076 Ref000204342 1869 Printed:2/13/2018 11:37:04AM Page 8 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.Q.# ISSUED NUMBER AMOUNT 02/07/2018 616.06 TOTAL WIRES S 1,130,259.37 Pnnled:211317g18 11:37:04AM Page 9 01 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT INC ATHRONE CO 011.1033.596200 153.03 Portable Restrooms 6897 356856 01/30/2018 153.03 AFLAC 011.210223 13,376.11 Supplemental Ins- December 573429 356857 01/30/2018 13,376.11 ALTA PLANNING DESIGN 011.1043.596200 59.27 Professional Services 201535716 356856 011.3043.596200 448.57 Professional Services 201535716 356858 01/30/2018 507.84 AMERICAN LEGAL PUBLISHING 011.1003.596200 87.39 December 2017 S-7 Editing 119967 356859 CORP 01/30/2018 87.39 AT&T MOBILITY 011.9019.560010 45.00 Period: 12/09/17-01/08/18 83217648OX01162 356860 018 01/30/2018 45.00 LLP BURKE, WILLIAMS& 011.1024.593200 137.50 Professional Services 11/17 221421 356861 SORENSEN 01/30/2018 137.50 CENTRAL BASIN WATER 020.1084.596200 4,879.80 Title 22 Monitoring 12170005 356862 ASSOCATION 01/30/2018 4,879.80 CITY OF GLENDALE, FINANCE 011.1036.596200 52,059.00 Verdugo Fire Dispatch Fee GLN0000007546 356863 DEPT 011.1036.596200 28,174.94 Verdugo Communications Loan GLN0000007547 356863 Re-Payment Printed:2/13/2018 11:37 04AM Page 10 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 01/30/2018 80,233.94 COLONIAL LIFE 011.210223 8,605.89 Supplemental Ins- December 77136471201588 356864 01/30/2018 8,605.89 DANGELO CO 011.120010 3,455.30 3069-582 Tapping Sleeves, 12" X 6", S1323408001 011.0012820 356865 011.120010 863.82 3069-584 Tapping Sleeve, 12"X 6", S1323408001 011.0012820 356865 011.120010 410.32 Sales Tax 9.5% S1323408001 356865 01/30/2018 4,729.44 INC EASTERN GROUP 011.1043.550000 225.00 Publication Services 45179 356866 PUBLICATIONS 011.1043.550000 325.00 Publication Services 45202 356866 01/30/2018 550.00 INC FS CONTRACTORS 011.1043.900000 46,800.00 Citywide Sidewalk Repair 8 2351 356867 01/30/2018 46,800.00 INC GENERAL PUMP COMPANY 020.1084.590000 2,900.00 Install Vertical Turbine Booster Pump 26157 356868 01/30/2018 2,900.00 IRON MOUNTAIN 011.9019.560010 345.67 Storage Services 201495511 356869 01/30/2018 345.67 LLC JSB FIRE PROTECTION 011.1033.595200 4,110.75 Professional Services 17212 356870 01/30/2018 4,110.75 KJ SERVICES 011.1060.595200 300.00 Oil Payment Program 12/17 1147 356871 011.1060.595200 240.00 Oil Payment Program 12/17 1148 356871 Printed:2/13/2018 11:37:04AM Page 11 o1 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEB RUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 01/30/2018 540.00 INC LANGUAGE LINE SERVICES 011.1031.594200 33.97 Interpretation Services 4217154 356872 01/30/2018 33.97 LEAGUE OF CALIFORNIA CITIES 011.1004.596550 76.00 Membership Dues 2018 179179 356873 01/30/2018 76.00 LN CURTIS&SONS 011.1033.540000 3,029.59 G-Xtreme Turnout Gear- INV146357 011.0012576 356874 011.1033.540000 1,148.38 G-Xtreme Turnout Gear- INV147902 011.0012576 356874 01/30/2018 4,177.97 MGA FLOORING CENTERS 011.1048.590000 1,721.75 Replace Carpet& Padding 61805 356875 01/30/2018 1,721.75 MRC SMART TECHNOLOGY 011.9019.590110 9,689.95 Managed Print Services IN793610 356876 SOLUTIONS 01/30/2018 9,689.95 MUTUAL OF OMAHA 011.210223 6,057.54 LTD Insurance Premiums 683258015 356877 01/30/2018 6,057.54 MUTUAL OF OMAHA 011.210223 464.82 Voluntary Life Insurance: Payment Ben203428 356878 011.1026.502030 1.85 EE 1045 Adj: 01/18 no paycheck Ben203428 356878 011.1031.502030 1.85 Retiree 0611 Adj on Next Inv Ben203428 356878 011.1033.502030 3.70 Retiree 0917&0939 Adj on Next Inv Ben203428 356878 011.210223 3,679.64 Voluntary Life Insurance: Payment Ben203644 356878 011.199999 59.36 EE1089 Adj on Next Inv Ben203644 356878 Printed:2/13/2018 11:37:04AM Page 12 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 01/30/2018 4,211.22 NTS MIKEDON, LLC 011.120010 1,550.00 0730-200 Perma Patch Cold Mix, 60 lbs. 640138 011.0012841 356879 011.1043.520000 331.50 1/2" X&G100 Leg Bridle with Sling 640138 011.0012841 356879 011.120010 147.25 Sales Tax 9.5% 640138 356879 011.1043.520000 31.49 Sales Tax 9.5% 640138 356879 01/30/2018 2,060.24 PHYSIO-CONTROL, INC., 011.1033.596200 4,560.00 Technical Service Support 417197328 356880 01/30/2018 4,560.00 RICHARDS, WATSON &GERSHON 011.1024.593200 182.90 Re: Los Angeles MS4 Permit Petition 215121 356881 01/30/2018 182.90 SHIRLEY SALAS 011.1026.596900 6.69 Reimb. Halloween Luncheon 012318 356882 01/30/2018 6.69 SANTA FE BUILDING 011.1049.590000 191.77 Janitorial Services 12/17 16612 356883 MAINTENANCE 01/30/2018 191.77 SO CAL LAND MAINTENANCE, INC 011.1049.590000 2,685.00 Maintenance Services 6618 356884 01/30/2018 2,685.00 INC SO CAL OVERHEAD DOOR 011.1049.590000 6,947.55 Repairs& Maintenance 50562 356885 CO. 01/30/2018 6,947.55 STACY MEDICAL CENTER 011.1031.594200 600.00 Pre-Booking Exams&Custody Blood 521122985 356886 Draw Printed-2/13/2018 11:37:04AM Page 13 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 01/30/2018 600.00 THOMSON REUTERS-WEST 011.1024.596600 306.00 West Information Charges 837462392 356887 01/30/2018 306.00 TRITECH SOFTWARE SYSTEMS 011.9019.520010 1,800.00 Professional Service-VisionRMS Data PA0007143 011.0012772 356888 011.9019.520010 392.00 Project Management PA0007143 011.0012772 356888 011.9019.520010 1,000.00 Professional Service-SOL Installation PA0007143 011.0012772 356888 01/30/2018 3,192.00 UNDERGROUND SERVICE ALERT 020.1084.596200 79.23 New Ticket Charges 1220170769 356889 020.150199 155.17 New Ticket Charges 1220170769 356889 01/30/2018 234.40 PC US HEALTHWORKS MEDICAL 011,1026.597000 83.00 Medical Services 3241126CA 356890 GROU 011.1026.597000 179.00 Medical Services 3244005CA 356890 011.1026.597000 199.00 Medical Services 3250106CA 356890 01/30/2018 461.00 VERIZON WIRELESS 011.9019.560010 851.24 Period: Dec 11 -Jan 10 9799616590 356891 01/30/2018 851.24 VERIZON BUSINESS SERVICES 011.9019.560010 615.46 Period: 12/17 70677442 356892 01/30/2018 615.46 XEROX FINANCIAL SERVICES LLC 011.9019.590110 3,219.30 Lease Payment 1041611 356893 01/30/2018 3,219.30 Pnnted:2113/2018 11:37:04AM Page 14 o1 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT INC ALLSTAR FIRE EQUIPMENT 011.1033.540000 297.13 Haix Structure Boots- 203739 011.0012515 356894 02/01/2018 297.13 INC ATHENS INSURANCE 011.1026.594200 5,216.66 TPA Fees 01/18 IVC15284 356895 SERVICES 02/01/2018 5,216.66 CANNON CORPORATION 020.1084.900000 144.00 Engineering& Design of Well 21 -- 65300 011,0008022 356896 02/01/2018 144.00 CALPORTLAND COMPANY 011.1043.520000 1,668.21 Supplies 93553362 356897 02/01/2018 1,668.21 MATTHEW CEBALLOS 011.1003.596500 60.81 Laserfiche Empower Workshop 012318 356898 02/01/2018 60.81 CNS ENGINEERS, INC 011.2043.900000 39,009.23 Consulting Services For The Design Of 801739 011.0004903 356899 011.1043.900000 9,752.37 Consulting Services For The Design Of 801739 011.0004903 356899 02/01/2018 48,761.60 CRAIG WELDING SUPPLY CO 011.1047.520000 142.35 Welding Supplies- 623410 011.0012495 356900 02/01/2018 142.35 CURRENT WHOLESALE ELECTRIC 011.1049.520000 40.96 Electrical& Hardware Supplies- 250265 011.0012496 356901 011.1049.520000 30.10 Electrical&Hardware Supplies- 250266 011.0012496 356901 011.1049.520000 302.24 Electrical&Hardware Supplies- 250286 011.0012496 356901 011.1049.520000 38.27 Electrical&Hardware Supplies- 250306 011.0012496 356901 011.1049.900000 140.28 Electrical& Hardware Supplies- 250328 011.0012496 356901 Primed:2/13/201811,37:04AM Page 15o138 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT CURRENT WHOLESALE ELECTRIC 011.1049.520000 8.02 Electrical & Hardware Supplies- 250348 011.0012496 356901 02/01/2018 559.87 DALE'S TRANSPORT 011.1043.520000 35.00 Truck Washing/Steam Out Services 259474 011.0012522 356902 02/01/2018 35.00 DATA TICKET, INC. 011.1031.594200 166.75 Parking Citation Processing Service 83257 356903 011.1031.594200 617.40 Parking Citation Processing Service 84005 356903 011.1031.594200 635.55 Parking Citation Processing Service 84652 356903 011.1031.594200 326.15 Parking Citation Processing Service 92339 356903 02/01/2018 1,745.85 ECONOLITE SYSTEMS, INC. 011.1043.590000 3,358.50 Rolling Report 06/17 21057A 356904 011.1043.590000 1,575.06 Rolling Report 11/17 22062A 356904 011.1043.590000 146.22 Furnish 6' RSNS Panel 22105 356904 011.1043.590000 3,054.10 Preventative Maintenance 12/17 22131 356904 011.1043.590000 1,676.68 Pick Up& Deliver Pull Boxes 22216 356904 011.1043.590000 2,200.55 Rolling Report 12/17 22259A 356904 02/01/2018 12,011.11 FRANCHISE TAX BOARD 011.210260 955.22 Garnishment: Payment Ben204031 356905 02/01/2018 955.22 GARVEY EQUIPMENT COMPANY 011.1046.520000 51.46 Parts&Services-- 107473 011.0012491 356906 02/01/2018 51.46 GUARANTEE RECORDS 011.1041.595200 909.91 Storage Services 35169E 356907 MANAGEMENT, Pnnted:2/1 3120 1 8 W37:04AM Page 16 o1 30 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20,2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 02/01/2018 909.91 CONSTRUCTION SUPPLY HD 011.1043.520000 132.74 Hardware Supplies- 50007412490 011.0012505 356908 SUPPLY 02101/2018 132.74 HOME DEPOT CREDIT SERVICES 011.1033.520000 469.26 Small Tools& Plumbing Hardware- 122417_MULTIPL 011.0012517 356909 E 011.1043.520000 1,556.74 Tools& Plumbing Hardware- 122717_MULTIPL 011.0012508 356909 E 011.1048.520000 473.11 Tools& Plumbing Hardware- 122717 MULTIPL 011.0012508 356909 E 011.1049.520000 2,246.97 Tools& Plumbing Hardware-- 122717_MULTIPL 011.0012508 356909 E 02/01/2018 4,746.08 INC INTERSTATE GAS SERVICES 020.1084.596200 925.00 Consulting Services 12/17 7021405 356910 02/01/2018 925.00 LA COMMUNITY COLLEGE 011.1015.400410 2,216.44 Settlement Agreement&Mutual Release 013118 356911 DISTRICT 02/01/2018 2,216.44 INC LIFE ASSIST 011.1033.520000 1,686.64 Medical Supplies-- 834034 011.0012565 356912 02/01/2018 1,686.64 INC LONG BEACH BMW 011.1031.570000 2,111.54 Motorcycle Maintenance, 30743 011.0012558 356913 MOTORCYCLES 011.1031.570000 440.98 Motorcycle Maintenance- 30747 011.0012558 356913 02/01/2018 2,552.52 Pnnled;2/13/2018 11:37;04AM Page 17 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT ADRIAN LOYA 011.1026.596800 198.00 Tuition Reimbursement 010418 356914 02/01/2018 198.00 INC LUCITY 011.9019,520010 1,125.00 Remote Assistance(per hour) 623061 011.0012240 356915 02/01/2018 1,125.00 CLAUDIA LUNA 011.1016.596500 178.02 CAPPO 2018 012918 356916 02/01/2018 178.02 MARISELA MARTINEZ 011.1016.596500 169.84 CAPPO 2018 012818 356917 02/01/2018 169.84 MAYWOOD CAR WASH 011.1031.570000 342.00 Car Wash Services 970 011.0012557 356918 011.1043.570000 28.50 Car Wash Services- 971 011.0012521 356918 020.1084.570000 19.00 Car Wash Services 971 011.0012521 356918 011.1060.570000 28.50 Car Wash Services- 972 011.0012570 356918 02/01/2018 418.00 MERRIMAC ENERGY GROUP 011.120030 7,829.82 Diesel Fuel. 2180116 011.0012861 356919 011.120030 10.99 AB32 Fee 2180116 011.0012861 356919 011.120030 7.26 Federal Oil Spill Tax 2180116 011.0012861 356919 011.120030 1,220.76 State Diesel Excise Tax 2180116 011.0012861 356919 011.120030 3.39 Lust Fee 2180116 011.0012861 356919 011.120030 1,197.35 Clear Diesel Sales Tax 2180116 356919 011.120030 8,621.03 Unleaded Fuel. 2180117 011,0012861 356919 011.120030 14.74 CA Envirol Fed Oil Spill Tax 2180117 011.0012861 356919 Printed:2/13/2018 11:37:04AM Page 18 a138 CITY OF VERNON WARRANT REGISTER NO. 1488 FEB RUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT MERRIMAC ENERGY GROUP 011.120030 6.28 CA Childhood Lead Fee 2180117 011.0012861 356919 011.120030 11.64 AB32 Fee 2180117 011.0012861 356919 011.120030 1,745.98 State Gasoline Excise Tax 2180117 011.0012861 356919 011.120030 4.19 Lust Fee 2180117 011.0012861 356919 011.120030 468.14 Fuel Sales Tax 4.50% 2180117 356919 02JO112018 21,141.57 NAPA AUTO PARTS 011.1046.520000 829.05 Auto Parts&Accessories- 122817_MULTIPL 011 0012506 356920 E 02/01/2018 829.05 EDWIN OCHOA 011.1026.596800 425.00 Tuition Reimbursement 121717 356921 02/01/2018 425.00 PLUMBING& INDUSTRIAL SUPPLY 011.1049.520000 1,584.33 Plumbing& Building Hardware- S1195730001 011.0012502 356922 011.1049.520000 80.19 Plumbing& Building Hardware- S1195970001 011.0012502 356922 011.1049.520000 353.38 Plumbing& Building Hardware- S1195981001 011.0012502 356922 011.1049.520000 183.92 Plumbing& Building Hardware- S1196013001 011.0012502 356922 011.120010 14.24 Plumbing& Building Hardware- S1196201001 011.0012502 356922 011.1049.520000 22.58 Plumbing& Building Hardware, S1196205001 011.0012502 356922 011.1049.520000 17.79 Plumbing& Building Hardware- S1196266001 011.0012502 356922 011.1049.520000 34.30 Plumbing& Building Hardware- S1196292001 011.0012502 356922 011.1049.520000 62.25 Plumbing& Building Hardware- S1196906001 011.0012502 356922 02/01/2018 2,352.98 THOMSON REUTERS-WEST 011.4031.596200 1,071.86 West Information Charges 8374834418 356923 Printed:2/13/2M 11:37:04AM Page 19 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20,2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 02/01/2018 1,071.86 NATIONAL PAYMENT CENTER U.S. 011.210260 408.74 Garnishment: Payment Ben204O29 356924 D 02/01/2018 408.74 VERNON CHAMBER OF 011.1023.550000 5,000.00 Platinum Sponsor 8717 356925 COMMERCE 011.1023.550000 10,000.00 Golf Tournament 8736 356925 011.1023.550000 5,000.00 Chairman Circle 8871 356925 02/01/2018 20,000.00 CALMAT CO. 011.1043,520000 469.85 Asphalt-- 71670911 011,0012556 356926 011.1043.520000 123.78 Asphalt- 71670912 011.0012556 356926 02/01/2018 593.63 INC ZUMAR INDUSTRIES 011.120010 78.66 Regulatory Signs- 173217 011.0012504 356927 011.120010 699.57 Regulatory Signs- 173218 011.0012504 356927 02/01/2018 778.23 LLC ADLERHORST 011.1031,596700 175.00 K-9 Training- 98639 011,0012511 356926 INTERNATIONAL 02/06/2018 175.00 AT&T 011.9019.560010 20.25 Period: 12/06-01/05 10749793 356929 011.9019.560010 2,489.98 Period: 12110-01/09 10759385 356929 011.9019.560010 18.60 Period: 12/10- 01/09 10759386 356929 011.9019.560010 1,189.87 Period: 12/10-01/09 10759388 356929 Printed;2/13/2018 11:37:04AM Page 20 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20,2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT AT&T 011.9019.560010 1,285.25 Period: 12/10-01/09 10759389 356929 011.9019.560010 1,374.63 Period: 12/10-01/09 10759821 356929 011.9019.560010 18.60 Period: 12/15-01/14 10800146 356929 02/06/2018 6,397.18 BAJA ROOFING INSTALLATIONS& 011.1049.590000 48,500.00 Fluid Applied Reinforced Roof System 011918 356930 C 02/06/2018 48.500.00 BROADBAND LLC 057.1057.500173 4,250.00 Internet Access Services-- IN0215201820037 057.0000053 356931 44 02/06/2018 4,250.00 CALIFORNIA WATER SERVICE 011.1043.560000 122.51 Period: 01/18 012318 356932 02/06/2018 122.51 CITY OF DOWNEY 011.1060.595200 2,868.75 Animal Control Services- 231673 356933 02/06/2018 2,868.75 INC EASTERN GROUP 011.1004.550000 112.50 Publication Services 45218 356934 PUBLICATIONS 02/06/2018 112.50 ELLIS BUEHLER MAKUS LLP 011.1026.596200 4,600.00 Professional Services 8000 356935 02/06/2018 4,600.00 INC FLEMING ENVIRONMENTAL 011.1049.590000 475.00 Operator Site Inspections 12/17 13251 356936 02/06/2018 475.00 GALLS, LLC 011.1033.850000 243.70 Item#469NX75 MN- 8817653 011.0012789 356937 Printed:2M312018 11:37:04AM Page 21 o1 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT GALLS, LLC 011.1033.850000 23.15 Sales Tax 9.5% 8817653 356937 011.1033.850000 243.70 Item#469NX75 MN- 8817654 011.0012789 356937 011.1033.850000 23.15 Sales Tax 9.5% 8817654 356937 011.1033.850000 243.70 Item#469NX75 MN- 8817655 011.0012789 356937 011.1033.850000 23.15 Sales Tax 9.5% 8817655 356937 011.1033.850000 243.70 Item#469NX75 MN- B817656 011.0012789 356937 011.1033.850000 23.15 Sales Tax 9.5% B817656 356937 011.1033.850000 13,159.80 Item#469NX75 MN- 8924314 011.0012789 356937 011.1033.850000 1,250.11 Sales Tax 9.5% 8924314 356937 011.1033.850000 852.95 Item#469NX75 MN- 9019660 011.0012789 356937 011.1033.850000 81.03 Sales Tax 9.5% 9019660 356937 011.1033.850000 365.55 Item #469NX75 MN- 9142635 011.0012789 356937 011.1033.850000 34.73 Sales Tax 9.5% 9142635 356937 011.1033.850000 243.70 Item#469NX75 MN- 9142637 011.0012789 356937 011.1033.850000 23.15 Sales Tax 9.5% 9142637 356937 011.1033.850000 -266.85 Item#469NX75 MN-- OR9853342 011.0012789 356937 02/06/2018 16,811.57 INVESTIGATIVE POLYGRAPH SVC 011.1031.596200 490.00 Professional Services 245 356938 011.1031.596200 1,175.00 Professional Services 250 356938 02/06/2018 1,665.00 JONATHAN S. MONAT, PH.D. 011.1026.596200 1,700.00 Arbitrator's Fees 012618 356939 02/06/2018 1,700.00 Printed'2/13/2018 11 37:04AM Page 22 o1 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT LB JOHNSON HARDWARE CO#1 011.1033.520000 34.72 Hardware Supplies- 694473 011.0012564 356940 02/06/2018 34.72 LIFELOC TECHNOLOGIES 011.1031.590000 184.00 One-Year Extended Service Plan for four 10490025(2) 011.0012897 356941 011.1031.590000 184.00 One-Year Extended Service Plan for four 10490027 011.0012897 356941 011.1031.590000 184.00 One-Year Extended Service Plan for tour 10490028 011.0012897 356941 011,1031.590000 184.00 One-Year Extended Service Plan for four 10490031 011.0012897 356941 02/06/2018 736.00 BRIAN LINNERT 020.1084.596700 105.00 Reimb.Water Exam 8 Certificate 013118 356942 02/06/2018 105.00 NET TRANSCRIPTS, INC. 011,1031.596200 39.00 Transcription Services 160171N 356943 02/06/2018 39.00 OUALITY JET ROOTER, INC. 011.1049.590000 195.00 Plumbing Services 22450 356944 02/06/2018 195.00 SILVA'S PRINTING NETWORK 011,1060.520000 75.56 Business Cards 26624 356945 02/06/2018 75.56 UNIFIRST CORPORATION 011.1043.540000 66.32 Uniforms 3242011335 356946 011,1046.540000 22.77 Uniforms 3242011335 356946 011.1047.540000 12.33 Uniforms 3242011335 356946 011,1049.540000 22.32 Uniforms 3242011335 356946 020.1084.540000 6.93 Uniforms 3242011335 356946 011,1043.540000 61.93 Uniforms 3242014042 356946 Primed:2/13/2018 11:37:04AM Page 23 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.Ol ISSUED NUMBER AMOUNT UNIFIRST CORPORATION 011.1046.540000 22.77 Uniforms 3242014042 356946 011.1047.540000 12.33 Uniforms 3242014042 356946 011.1049.540000 45.87 Uniforms 3242014042 356946 020.1084.540000 6.93 Uniforms 3242014042 356946 011.1043.540000 71.82 Uniforms 3242016773 356946 011.1046.540000 22.77 Uniforms 3242016773 356946 011.1047.540000 12.33 Uniforms 3242016773 356946 011.1049.540000 149.95 Uniforms 3242016773 356946 020.1084.540000 6.93 Uniforms 3242016773 356946 011.1043.540000 55.86 Uniforms 3242019501 356946 011.1046.540000 22.77 Uniforms 3242019501 356946 011.1047.540000 12.33 Uniforms 3242019501 356946 011.1049.540000 19.85 Uniforms 3242019501 356946 020.1084.540000 10.53 Uniforms 3242019501 356946 02/06/2018 665.64 WILLIAMS DATA MANAGEMENT 011.1003.596200 360.50 Storage Services 418592 356947 02/06/2018 360.50 FRANCISCO JAVIER ANDRADE 011.1033.467100 50.00 Ref. Overpayment 020118 35694E 02/013/2018 50.00 ANTHEM BLUE CROSS OF 011.1033.467100 1,325.42 Ref. Overpayment RE229A24485 020118 356949 CALIFORNI 02/013/2018 1,325.42 Pnnted:2/13/2018 11:37:04AM Page 24 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEB RUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT AT&T 011.9019.560010 147.42 Period: Dec 20-Jan 19 012018 356950 011.9019,560010 523.05 Period: Dec 20-Jan 19 012018(2) 356950 02/08/2018 670.47 CA DEPARTMENT OF TAX& FEE 060.6060.520000 4,488.00 2017 Hazardous Waste Generator Fee 012418 356951 ADM 02/08/2018 4,488.00 CALIFORNIA WATER SERVICE 011.1033.560000 108.90 Period: 01/18 012318(2) 356952 02/08/2018 108.90 COLUMBIA RIVER FIRE& RESCUE 011.2033.850000 10,000.00 WRG Stand Along LPG Gas Props 020518 011.0012885 356953 02/08/2018 10,000.00 INC CROSSPOINT NETWORK 011.9019.520010 47.00 24vdc Page Speaker IN20181045 011.0012907 356954 SOLUTIO 011.9019.520010 12.00 Freight IN20181045 011.0012907 356954 011.9019.520010 4.47 Sales Tax 9.5% IN20181045 356954 02/08/2018 63.47 DIV OF THE STATE ARCHITECT 011.200235 880.80 4th Qtr 2017 SB1186 020718 356955 02/08/2018 880.80 INC EASTERN GROUP 011.1003.550000 325.00 Publication Services 45220 356956 PUBLICATIONS 02/08/2018 325.00 ANTHONY ENCINAS II 011,1031.596500 23.81 LEDS-FOS 013018 356957 02/08/2018 23.81 Prfnled;2/13/2018 11:37:04AM Page 25 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEB RUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT ETC DEPOT 011.9019.520010 198.00 RG59 SIAMESE CABLE 100OFT BLACK 905984 011.0012909 356958 FULL- 011.9019.520010 472.00 2MP HDCVI BULLET CAMERA, 905984 011.0012909 356958 2.7--12MM- 011.9019.520010 65.00 DC12V,13AMP,8CH,POWER SUPPLY- 905984 011.0012909 356958 011.9019.520010 0.88 MALE PIGTAIL 905984 011.0012909 356958 011.9019.520010 165.00 8CH 5 IN 1 1080P HD-CVI MINI I DVR, 905984 011.0012909 356958 011.9019.520010 85.58 Sales Tax 9.5% 905984 356958 02/08/2018 986.46 FIRE ETC 011.1033.850000 2,241.75 Fire Hose Replacement 109389 356959 02/08/2018 2,241.75 FRONTIER 011.9019.560010 54.87 Period:01/18 011618 356960 02/08/2018 54.87 GOVCONNECTION, INC. 011.9019.520010 1,210.83 Product Description- 55486027 011.0012870 356961 011.9019.520010 115.03 Sales Tax 9.5% 55486027 356961 02/08/2018 1,325.86 LLC HDL SOFTWARE 011.9019.590110 7,315.37 Permit Tracking Software- 119241N 011.0012908 356962 02/08/2018 7,315.37 LLC INTERSPACE INDUSTRIES 011.9019.520010 762.30 Filibuster(public sector meetings) 759 011.0011722 356963 011.9019.520010 355.50 CombiTower3 color Light Tower used with 759 011.0011722 356963 011.9019.520010 762.30 125mm remote numeric green/amber/red 759 011.0011722 356963 011.9019.520010 20.00 Freight 759 011.0011722 356963 Primed 2/13/2018 11:37:04AM Page 26 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 02/08/2018 1,900.10 INTER-VALLEY POOL SUPPLY 020.1084.500140 125.63 Sodium Hypochlorite 103424 356964 020.1084.500140 163.16 Sodium Hypochlorite 103425 356964 020.1084.500140 195.79 Sodium Hypochlorite 103426 356964 020.1084.500140 125.63 Sodium Hypochlorite 103427 356964 020.1084.500140 138.68 Sodium Hypochlorite 103428 356964 020.1084.500140 88.10 Sodium Hypochlorite 103610 356964 020.1084.500140 97.89 Sodium Hypochlorite 103611 356964 020.1084.500140 143.58 Sodium Hypochlorite 103612 356964 020.1084.500140 88.10 Sodium Hypochlorite 103613 356964 020.1084.500140 48.95 Sodium Hypochlorite 103614 356964 020.1084.500140 150.10 Sodium Hypochlorite 103615 356964 02/08/2018 1,365.61 IRON MOUNTAIN 011.9019.560010 149.21 Storage Services 130506 356965 011.9019.560010 136.42 Storage Services 201223192 356965 02/08/2018 285.63 LACPCA 011.1031.596700 300.00 Registration/A. Miranda 012218 356966 02/08/2018 300.00 GABRIEL MARTINEZ 011.1031.596500 23.81 LEDS-FOS 013018 356967 02/08/2018 23.81 LUZ MARTINEZ 011.1048.530015 117.88 Reimb. Possessory Interest Tax- 020518 356968 Pnnted:2/13/2018 11:37:04AM Page 27 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEB RUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 02/08/2018 117.88 MUSCULAR DYSTROPHY 011.1021.797000 10,000.00 CommUNITY Fund Grant 020118 356969 ASSOCIATION 02/08/2018 10,000.00 ANDREA NEMBACK 011.110021 2,007.08 Employee Computer Loan 012218 356970 02/08/2018 2,007.08 MILANAPIRKUKA 011,1033.467100 28.92 Ref. Overpayment 020118 356971 02/08/2018 28.92 PUENTE LEARNING CENTER 011.200200 125,000.00 CommUNITY Fund Grant 020118 356972 02/08/201 B 125,000.00 RAWLINGS FINANCIAL SERVICE 011.1033.467100 1,546.00 Ref. Overpayment R03687286FS2 020118 356973 02/08/201 B 1,546.00 JOSE REYNA 011.1031.596500 23.81 LEDS-FOS 013018 356974 02/08/2018 23.81 FERNANDO RODRIGUEZ 011.1031.596500 23.81 LEDS-FOS 013018 356975 02/08/2018 23.81 UNITED BUSINESS MAIL 011.1004.520000 7,000.00 Postage Replenishment 020518 356976 02/08/2018 7,000.00 ELIAS ZEPEDA 011.110021 2,354.22 Employee Computer Loan 012418 356977 02/08/2018 2,354.22 Printed:2/13/2018 11:3T04AM Page 28 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT TOTAL EARLY CHECKS S 626.31 B.81 Printed:2/13/2018 11:37:04AM Page 29 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT INC A THRONE CO 011.1043.520000 111.33 Portable Restrooms 517992 356978 011.1033.596200 122.43 Portable Restrooms 517996 356978 233.76 AMBERWICK CORP 011.1043-520000 1,529.73 Hazardous Waste Removal 49544 356979 1,529.73 LOU 011,1031.596550 595.00 Membership Dues 18182 356980 595.00 BATTERY SYSTEMS INC 011.120010 345.60 1210.260 Procell 9V Cell Alkaline 4294218 011.0012872 356981 011.120010 230.40 1210-280 Procell AAA Cell Alkaline 4294218 011.0012872 356981 011.120010 576.00 1210-290 Procell AA Cell Alkaline 4294218 011.0012872 356981 011.120010 460.80 1210-300 Procell C Cell Alkaline 4294218 011.0012872 356981 011.120010 460.80 1210-600 Procell D Cell Alkaline 4294218 011.0012872 356981 011.120010 197.00 Sales Tax 9.5% 4294218 356981 2,270.60 LLP BURKE, WILLIAMS& 011.1024.593200 1,736.00 Professional Services 12/17 222449 356982 SORENSEN 1,736.00 INC CALOX 011.1033.590000 122.50 Oxygen Bottle Refill 414276 356983 122.50 CAMINO REAL CHEVROLET 011.1046.520000 107.93 22766379 drivers side door weatherstrip CVCS130678 011.0012807 356984 011.1046.520000 84.99 20816085 drivers side door weatherstrip CVCS130678 011.0012807 356984 011.1046.520000 55.71 20835968 drivers side door weatherstrip CVCS130678 011.0012807 356984 Prinled:2/13/2018 11 37:04AM Page 30 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 PRRWM CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT CAMINO REAL CHEVROLET 011.1046.520000 107.93 22766380 passenger side door CVCS130678 011.0012807 356984 011.1046.520000 84.99 20816085 passenger side door CVCS130678 011.0012807 356984 011,1046.520000 58.93 20835969 passenger side door CVCS130678 011.0012807 356984 011.1046.590000 260.57 Labor to replace weatherstrips on both CVCS130678 011.0012807 356984 011.1046.590000 250.00 Labor to adjust 8 align both doors CVCS130678 011.0012807 356984 011.1046.520000 47.55 Sales Tax 9.5% CVCS130678 356984 1,058.60 ERIK CHENG 011.1060.502030 450.00 Vision Benefits/L. Chong 012918 356985 011.1060.502030 450.00 Vision Benefits/E. Chong 012918(2) 356985 011.1060.502030 450.00 Vision Benefits/K. Chong 012918(3) 356985 011.1060.502030 450.00 Vision Benefits/C. Chong 012918(4) 356985 1,800.00 CITY OF DOWNEY 011.1060.595200 3,768.25 Animal Control Services- 231870 356986 3,768.25 CITY OF HUNTINGTON PARK 011.1031.594200 4,526.50 Prisoner Booking Log 12/17 19554 356987 4,526.50 CLEAR INVESTIGATIVE 011.1048.431000 80.00 Background Check 99035 356988 ADVANTAGE 80.00 RAFAEL CORTES JR 011.1046.502030 183.98 Vision Benefits/J. Cortes 011118(2) 356989 183.98 Printed:2/13/2018 11 W,04AM Page 31 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT INC CROSSPOINT NETWORK 011.9019.520010 4,063.00 Mivoice Conference- IN20181033 011.0012868 356990 SOLUTIO 011.9019.520010 18.00 Freight IN20181033 011.0012868 356990 011.9019.520010 385.99 Sales Tax 9.5% IN20181033 356990 4,466.99 DEPT OF TOXIC SUBSTANCES 011.123100 2,999.35 Former Thermador industrial Site 17SM1624 356991 CTRL 2,999.35 DR DAVID N STEIN 020.1084.502030 450.00 Vision Benefits/D. Alvarado 011718 356992 020.1084.502030 450.00 Vision Benefits/J. Alvarado 011718(2) 356992 020.1084.502030 450.00 Vision Benefits/S. Alvarado 011718(3) 356992 020.1084.502030 450.00 Vision Benefits/L. Alvarado 011718(4) 356992 020.1084.502030 450.00 Vision Benefits/R. Alvarado 011718(5) 356992 011.1043.502030 450.00 Vision Benefits/J. Zermeno 012918 356992 2,700.00 ANTHONY ENCINAS II 011.1031.502030 113.00 Vision Benefits/A. Encinas II 011118(2) 356993 011.1031.502030 150.00 Vision Benefits/K. Encinas 011118(3) 356993 011.1031.502030 150.00 Vision Benefits/A. Encinas III 011118(4) 356993 011.1031.502030 93.00 Vision Benefits/J. Encinas 011118(5) 356993 506.00 LLC FOOTHILL COMMUNICATIONS 011.1036.520000 2,520.00 Emergency Equipment Installation 2303 356994 2,520.00 Printed:2/13/201 B 11.37:04AM Page 32 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT INC GOLDEN BELL PRODUCTS 011.120010 320.00 1898-100 D'Chlor Tablets, 145 tablets 16211 011.0012867 356995 011.120010 30.40 Sales Tax 9.5% 16211 356995 350.40 INC HAR-BRO ENVIRONMENTAL 011.1049.590000 2,092.00 Asbestos Removal 306 356996 2,092.00 HDL COREN 8 CONE 011.1004.596200 1,250.00 Contract Services Property Tax- 24884IN 356997 1,250.00 JCL TRAFFIC SERVICES 011.1043.520000 2,912.00 28", 7#, Orange Cone with (2) 93817 011.0012876 356998 011.1043.520000 905.00 18", 7#, Orange Cone with (2) 93817 011.0012876 356998 011.1043.520000 89.00 Temporary Carboard- No Parking Tow 93817 011.0012876 356998 011.1043.520000 490.00 24" X 24" (R1-1)Stop Signs, HIP 93817 011.0012876 356998 011.1043.520000 40.00 Freight 93817 011.0012876 356998 011.1043.520000 421.42 Sales Tax 9.5% 93817 356998 4,857.42 LLC JSB FIRE PROTECTION 011.1033.595200 2,139.26 Professional Services 18201 356999 2,139.26 DAVID KAWASAKI 011.1033.596700 200.00 Reimb. CA Paramedic Recertification 012318 357000 200.00 KEYSTONE UNIFORM DEPOT 011.4031.540000 2,898.55 Jacket Elbeco Shield 64745 011.0012895 357001 011.4031.540000 1,039.60 Jacket Elbeco Shield, Non-Standard 64745 011.0012895 357001 011.4031.540000 374.12 Sales Tax 9.5% 64745 357001 Printed:2/13/2018 11:37:04AM Page 33 of 38 CITY OF VERNON WARRANT REGISTER NO. 148E FEBRUARY 20, 2018 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT 4,312.27 KJ SERVICES 011.1060.466800 3,350.00 Oil Payment Program 0 1/18 1157 357002 3,350.00 ANDREW KRONER 011.1033.502030 149.98 Vision Benefits/A. Kroner 013018 357003 011.1033.502030 98.00 Vision Benefits/A. Kroner 013018(2) 357003 011.1033.502030 119.98 Vision Benefits/C. Kroner 013018(3) 357003 011.1033.502030 150.00 Vision Benefits/C. Kroner 013018(4) 357003 517.96 INC LIBERTY MFG 011.4031.594200 327.00 Range Maintenance 9879 357004 327.00 LN CURTIS & SONS 011.1033.520000 135.00 Fit Testing INV156311 357005 135.00 UPHOLSTERY NICK ALEXANDER 011.1046.520000 20.00 Material to repair hole on drivers side 3490 011.0012804 357006 REST 011.1046.590000 45.00 Labor to repair hole on drivers side 3490 011.0012804 357006 011.1046.520000 1.90 Sales Tax 9.5% 3490 357006 66.90 INC. PACIFIC TEK 011.1046.520000 530.00 60 gallon water tank- Includes lid, 10991 011.0012799 357007 011.1046.520000 150.00 3.2 gpm, 12 vdc, 35 psi flojet water 10991 011.0012799 357007 011.1046.520000 165.00 Air gap includes all plumbing parts to 10991 011.0012799 357007 011.1046.520000 24.95 5/8" X 30ft air/water hose ghm x ghf 10991 011,0012799 357007 011.1046.520000 185.00 1042-GH rapid reel stand alone garden 10991 011.0012799 357007 Printed 2/13/2018 11:37:04AM Page 34 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEB RUARY 20, 2018 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT INC, PACIFIC TEK 011.1046.590000 945.00 Labor to install the above water tank 10991 011.0012799 357007 011.1046.520000 81.76 Sales Tax 7.75% 10991 357007 011.1046.520000 540.00 60 gallon water tank- includes lid and 11003 011.0012800 357007 011.1046.520000 150.00 3.2 GPM, 12 VDC, 35 PSI FloJet water 11003 011.0012800 357007 011.1046.520000 160.00 Air gap includes all plumbing parts to 11003 011.0012800 357007 011.1046.590000 675.00 Labor to install water tank and related 11003 011.0012800 357007 011.1046.520000 65.88 Sales Tax 7.75% 11003 357007 3,672.59 HEMA PATEL 011.1024.502030 125.00 Vision Benefits/H. Patel 013018 357008 125.00 PREFERRED AERIAL 8 CRANE 011.1046.590000 200.00 Labor to perform annual boom inspection 14569 011.0012805 357009 011.1046.590000 200.00 Labor to perform annual boom inspection 14569 011.0012805 357009 011.1046.590000 275.00 Labor to perform annual boom inspection 14569 011.0012805 357009 011.1046.590000 200.00 Labor to perform annual boom inspection 14569 011.0012805 357009 011.1046.590000 275.00 Labor to perform annual boom inspection 14569 011.0012805 357009 011.1046.590000 200.00 Labor to perform annual boom inspection 14569 011.0012805 357009 011.1046.590000 225.00 Labor to perform annual boom inspection 14569 011.0012805 357009 011.1046.590000 225.00 Labor to perform annual boom inspection 14569 011.0012805 357009 011.1046.590000 75.00 Labor to perform proof load test (W169) 14569 011.0012805 357009 1,875.00 SANDY HOKAMA 011.1031.502030 300.00 Vision Benefits/I. Estrada 111 012918 357010 300.00 Primed:21I T2018 11:37:04AM Page 35 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# NUMBER AMOUNT TYLER SHOOK 011.1033.596700 200.00 Reimb. Cert. Exam Eval. Training 012318 357011 200.00 SILVA'S PRINTING NETWORK 011.1004.520000 59.00 Business Cards(Gloss UV) - 26641 011.0012896 357012 011.1004.520000 59.00 Business Cards (Gloss UV) - 26641 011.0012896 357012 011.1004.520000 59.00 Business Cards (Gloss UV) 26641 011.0012896 357012 011.1004.520000 16.82 Sales Tax 9.5% 26641 357012 193.82 RICHARD M. SNEDAKER 020.1084.596200 2,500.00 Professional Services 1711501 357013 2,500.00 STACY MEDICAL CENTER 011.1031.594200 1,090.00 Pre-Booking Exams& Custody Blood 521123190 357014 Draw 1,090.00 SUPPLYWORKS 011.120010 570.36 0515-481 MB3000 Mountain Peaks 422505420 011.0012836 357015 011.120010 7.95 Freight 422505420 011.0012836 357015 011.120010 54.94 Sales Tax 9.5% 422505420 357015 011.120010 81.48 0515-481 MB3000 Mountain Peaks 422962993 011.0012836 357015 011.120010 81.48 0515-482 MB3000 Linen Fresh 422962993 011.0012836 357015 Fragrance 011.120010 15.48 Sales Tax 9.5% 422962993 357015 011.120010 81.48 0515-482 MB3000 Linen Fresh 423655778 011.0012836 357015 Fragrance 011.120010 7.74 Sales Tax 9.5% 423655778 357015 011.120010 162.96 0515-482 MB3000 Linen Fresh 424820256 011.0012836 357015 Fragrance Pnnted:2/13/2018 11 37:04AM Page 36 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 PRINTED CHECKS ACCOUNT CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O,* NUMBER AMOUNT SUPPLYWORKS 011.120010 15.48 Sales Tax 9.5% 424820256 357015 011.120010 325.92 0515-482 MB3000 Linen Fresh 427098629 011,0012836 357015 Fragrance 011.120010 30.96 Sales Tax 9.5% 427098629 357015 1,436.23 INC W.I.S.E. 011.1049.520000 3,396.00 Wilton Vise Combo Pipe& Bench, 4-112", 115471301 011.0012839 357016 011.1049.520000 322.62 Sales Tax 9.5% 115471301 357016 3,718.62 WILLIAMS DATA MANAGEMENT 011.1003.596200 1,385.93 Storage Services 419808 357017 1,385.93 TOTAL PRINTED CHECKS $ 67,192.66 Prinled-2/13/2018 11:37:04AM Page 37 of 38 CITY OF VERNON WARRANT REGISTER NO. 1488 FEBRUARY 20, 2018 RECAP BY FUND EARLY PRINTED FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL 011 - GENERAL $ 895,330.97 $ 606,976.68 $ 62,442.66 $ 1,564,750.31 020-WATER 234,928.40 10,604.13 4,750.00 250,282.53 057- FIBER OPTIC 0.00 4,250.00 0.00 4,250.00 060- HAZARDOUS WASTE 0.00 4,488.00 0.00 4,488.00 GRAND TOTAL $ 1,130,259.37 s 626,318.81 $ 67,192.66 $ 1,823,770.84 TOTAL CHECKS TO BE PRINTED 40 Pnnted;2/13/2018 11'3T04AM Page 38 of 38 RECEIVED 43 FEB 13 2018 FAT rwo clrr aoMlIVisTRarrorr FEB 14 1201$ STAFF REPORT CITY CLER K'S 0 FA C E FINANCE/TREASURY DEPARTMENT 0� -2- 44 "`v DATE: February 13, 2018 TO: Honorable Mayor and City Council FROM: William Fox, Finance Director V RE: Light & Power Warrant Register for City Council Agenda of February 20, 2018 It is recommended that the attached Light & Power Warrant Register No. 453 be approved at the City Council meeting of February 20, 2018. Light & Power Warrant Register No. 453 totals $961,379.31, and covers claims and demands presented during the period of January 30 through February 12, 2018, drawn, or to be drawn, from East West Bank. The following list details the components of Light & Power Warrant Register No. 453: 1. Ratification of wire transfers totaling $948,002.63; 2. Ratification of the issuance of early checks totaling $13,376.68; and LIGHT & POWER # WARRANT REGISTER NO. 453 a4 4y ta FEB RUARY 20,2018 # r r }� + * IV&* I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant funds are available for payments thereof. Numbers: William Fox Finance Director Date: Pnnted:2/13/2018 10:55:57AM Page 2 of 10 LIGHT & POWER WARRANT REGISTER NO. 453 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT BLACK& VEATCH CORPORATION 055.9000.900000 28,750.00 Fixed Fee- Notice to Proceed 6702029 6607 01/29/2018 28,750.00 CALIFORNIA ISO 055.9200.500150 -10,111.95 Recalculation Charges 12/17 201801233137380 6608 982 055.9200.500210 -51.53 Recalculation Charges 12/17 201801233137380 6608 982 055.9200.500170 23,709.41 Recalculation Charges 12/17 201801233137380 6608 982 055.9200.500180 756.10 Recalculation Charges 12/17 201801233137380 6608 982 055.9200.500190 991.58 Recalculation Charges 12/17 201801233137380 6608 982 055.9200.500240 1,170.94 Recalculation Charges 12/17 201801233137380 6608 982 055.9200.500150 144,510.63 Initial Charges 01/18 201801233137380 6608 982 055.9200.500210 21,239.52 Initial Charges 01/18 201801233137380 6608 982 055.9200.500170 -39,368.17 Initial Charges 01/18 201801233137380 6608 982 055.9200.500190 -11,311.01 Initial Charges 01/18 201801233137380 6608 982 055.9200.500150 -16,596.48 Recalculation Charges 01/18 201801233137380 6608 982 055.9200.500170 466.61 Recalculation Charges 01/18 201801233137380 6608 982 055.9200.500190 253.28 Recalculation Charges 01/18 201801233137380 6608 982 Printed:2l13/2018 10'55:57AM Page 3 of 10 LIGHT & POWER WARRANT REGISTER NO. 453 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT CALIFORNIA ISO 055.9200.500210 85.25 Recalculation Charges 01/18 201801233137380 6608 982 055.9200.500150 550.28 Recalculation Charges 10/17 201801233137380 6608 982 055.9200.500170 -8,311.45 Recalculation Charges 10/17 201801233137380 6608 982 055.9200.500180 -460.16 Recalculation Charges 10/17 201801233137380 6608 982 055.9200.500190 -1,815.30 Recalculation Charges 10/17 201801233137380 6608 982 01/30/2018 105,707.55 LLC ICE US OTC COMMODITY 055.9200.596200 1,200.00 OTC Commission Adjustment 1217001688088 6609 MARKE 01/30/2018 1,200.00 SO CAL PUBLIC POWER 055.9200.500154 36,923.68 Antelope DSR 1 Solar Project DSR10118 6610 AUTHORITY 02/01/2018 36,923.68 SO CAL PUBLIC POWER 055.9200.500154 199,935.00 Puente Hills Landfill Gas Project PHLO118 6611 AUTHORITY 02/01/2018 199,935.00 SO CAL EDISON 055.9200.500170 147,160.00 Mead-Laguna Bell 12/17 7500841935 6612 055.9200.500170 24,669.00 Laguna Bell 7500841951 6612 02/01/2018 171,829.00 BANK OF NEW YORK MELLON, 055.9000.592010 1,160.00 Administration Fee 2522080242 6613 TRUST Printed:2/13/2018 10:55:57AM Page 4 o1 10 LIGHT & POWER WARRANT REGISTER NO. 453 FEB RUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 02/05/2018 1,160.00 INC KONECRANES 055.8400.590000 612.00 Quarterly Inspection Service SFS001014950 6614 02/05/2018 612.00 SHELL ENERGY NORTH AMERICA 055.9200.500154 97,500.00 Energy Purchase 01/18 1952585 6615 02/05/2018 97,500.00 CALIFORNIA ISO 055.9200.500150 128,024.04 Initial Charges 01/18 201801303137429 6616 083 055.9200.500210 15,162.43 Initial Charges 01/18 201801303137429 6616 083 055.9200.500170 -19,225.39 Initial Charges 01/18 201801303137429 6616 083 055.9200.500190 -8,357.55 Initial Charges 01/18 201801303137429 6616 083 055.9200.500150 -12,107.96 Recalculation Charges 01/18 201801303137429 6616 083 055.9200.500170 -40.98 Recalculation Charges 01/18 201BO1303137429 6616 083 055.9200.500210 -47.90 Recalculation Charges 01/18 201BO1303137429 6616 083 055.9200.500190 158.98 Recalculation Charges 01/18 201801303137429 6616 083 055.9200.500150 1,240.24 Recalculation Charges 04/15 201801303137429 6616 083 055.9200.500170 448.58 Recalculation Charges 04/15 201BO1303137429 6616 083 055.9200.500190 2,462.68 Recalculation Charges 04/15 201801303137429 6616 083 Printed:2113/2018 10:55.57AM Page 5 ci 10 LIGHT & POWER WARRANT REGISTER NO. 453 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 02/06/2018 107,717.17 VERIZON WIRELESS 055.9000.560010 659.80 Period: Nov 08- Dec 07 120717 MULTIPL 6617 E(2) - 055.8000.560010 1,052.97 Period: Nov 08- Dec 07 120717_MULTIPL 6617 E(2) 055.8200.560010 1,639.94 Period: Nov 08- Dec 07 120717_MULTIPL 6617 E(2) 01/31/2018 3,352.71 LLC INLAND EMPIRE ENERGY 055.9200.500180 79,380.00 Energy Purchases 03/18 5 6618 CENTE 02/08/2018 79,380.00 POWER SETTLEMENTS 055.9200.596200 9,017.65 Consulting Services 01/18 VERN26 6619 CONSULTING 055.9200.596200 9,017.65 Consulting Services 02118 VERN27 6619 02/08/2018 18,035.30 SO CAL PUBLIC POWER 055.122100 15,685.71 Resolution Billing 118 6620 AUTHORITY 02/06/2018 15,685.71 ADMINISTRATION CA 055.200230 80,214.51 Electrical Energy Surcharge 10/17-12/17 012918 6621 DEPARTMENT O 01/30/2018 80,214.51 TOTAL WIRES $ 948,002.63 Printed:2/13/2018 10:55:57AM Page 6 of 10 LIGHT & POWER WARRANT REGISTER NO. 453 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT EMERALD TRANSFORMER LA, LLC 055.8300.596200 2,183.17 Hazardous Waste Disposal Services 1001959109 513106 02/01/201 B 2,183.17 EMERALD TRANSFORMER, LOS 055.8300.596200 38.61 Hazardous Waste Disposal Services 1002069383 513107 ANGEL 02/01/2018 38.61 INC HAUL AWAY RUBBISH 055.8400.596200 167.00 Disposal & Recycling Services 7BX03782 51310E SERVICE 055.8400.596200 370.45 Disposal & Recycling Services 7BX03783 513108 055.8400.596200 142.00 Disposal& Recycling Services 7CX04001 513108 055.8400.596200 67.50 Disposal& Recycling Services 7CX04002 513108 02/01/2018 746.95 SHOETERIA 055.8100.540000 138.59 Steel Toe Work Boots- 121976IN 055.0002559 513109 02/01/2018 138.59 SO CAL EDISON 055.9100.596200 38.67 Bill of Sale for Joint Pole 7500830096 513110 055,9100.596200 3,761.00 Bill of Sale for Joint Pole 7500838424 513110 02/01/2018 3,799.67 INC A THRONE CO 055.8100.596200 84.00 Portable Restrooms 517993 513111 055,8100.596200 279.14 Portable Restrooms 517994 513111 055.8100.596200 88.95 Portable Restrooms 517995 513111 055.8100.596200 147.00 Portable Restrooms 6894 513111 055.8100.596200 348.92 Portable Restrooms 6895 513111 055.8100.596200 88.95 Portable Restrooms 6896 513111 Pnnted:2/13/2018 10:55:57AM Page 7 o1 10 LIGHT & POWER WARRANT REGISTER NO.453 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 02/06/2018 1,036.96 ASBURY ENVIRONMENTAL 055.8400.590000 150.00 Environmental Services 150000270183 513112 SERVICES 055.8400.590000 201.47 Environmental Services 150000270217 513112 02/06/2018 351.47 AT&T 055.9000.560010 325.79 Period: 12/10-01/09 10759387 513113 02/06/2018 325.79 DEWEY PEST CONTROL 055.8400.590000 122.00 Period: 12/17 11409634 513114 055.8400.590000 122.00 Period: 01/18 11544018 513114 02/06/2018 244.00 SIMON WIND, INC 055.9000.900000 3,020.00 Data Collection Services 1712 513115 02/06/2018 3,020.00 AT&T 055.9200.560010 242.63 Period: 01/19-02/18 3100707965 513116 055.9200.560010 152.00 Period: Dec 19-Jan 18 6732479307 513116 02/08/2018 394.63 MCMASTER CARR SUPPLY 055.8400.590000 153.40 Hardware Supplies- 52637348 055.0002543 513117 COMPANY 02/08/2018 153.40 INC OPEN ACCESS TECHNOLOGY 055.9200.596200 793.44 Electronic Tagging- 134608 055.0002552 513118 02/08/2018 793.44 SHOETERIA 055.9100.540000 150.00 Steel Toe Work Boots, 1229691N 055.0002559 513119 Pnnted:2/1312018 10-55:57AM Page 8 of 10 LIGHT & POWER WARRANT REGISTER NO. 453 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT 02/08/2018 150.00 TOTAL EARLY CHECKS S 13.376,68 PHnled;V13*018 1f}; &VAM Page 9 of 10 LIGHT & POWER WARRANT REGISTER NO. 453 FEBRUARY 20,2018 RECAP BY FUND EARLY PRINTED FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL 055- LIGHT&POWER 948,002.63 c; 13,376.68 $ 0.00 $ 961,379.31 GRAND TOTAL S 948,002.63 S 13,376.68 s 0.00 S 961,379.31 TOTAL CHECKS TO BE PRINTED 0 Pnnled 2113l2018 10:55:57AM Page 10 o1 10 RECEIVED R - VED FEB 13 2018 FEH 1 4 2018 t&F CITY CL'r-",'i CITY ADMINISTRATION i1"S OFFICE STAFF REPORT FINANCE/TREASURY DEPARTMENT 62,—i-t-led DATE: February 13, 2018 TO: Honorable Mayor and City Council FROM: William Fox, Finance Director ld",* RE: Gas Warrant Register for City Council Agenda of February 20, 2018 It is recommended that the attached Gas Warrant Register No. 241 be approved at the City Council meeting of February 20, 2018. Gas Warrant Register No. 241 totals $286,303.71, and covers claims and demands presented during the period of January 30 through February 12, 2018, drawn, or to be drawn, from East West Bank. The following list details the components of Gas Warrant Register No. 241: 1. Ratification of wire transfers totaling $266,824.26; 2. Ratification of the issuance of early checks totaling $19,479.45; and .j — ." 1t V A CITY OF VERNON ' GAS DEPARTMENT A * WARRANT REGISTER NO. 241 FEBRUARY 20, 2018 I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed register have been audited for accuracy and availability of funds for warrants have been audited by the City Council of the City of Vernon and payments and that said claims and/or demands are accurate and that the that all of said warrants are approved for payments except Warrant funds are available for payments thereof. Numbers: William Fox Finance Director Date: Printed:2/13/2018 11'03:37AM Page 2 01 6 CITY OF VERNON GAS DEPARTMENT WARRANT REGISTER NO. 241 FEBRUARY 20, 2018 WIRES ACCOUNT DATE WIRE VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT THE GAS COMPANY 056.5600.500160 182,960.00 Natural Gas 12/17 201712GS021 687 01/30/2018 182,960.00 THE GAS COMPANY 056.5600.550022 83,685.80 Period: 12/17 011218(4) 688 01/3 1/2018 83,685.80 VERIZON WIRELESS 056.5600.560010 143.32 Period: Nov 08- Dec 07 9797614731 689 01/31/2017 143.32 THE GAS COMPANY 056.5600.560000 35.14 Period: 12/17 011218(3) 690 02/02/2018 35.14 TOTAL WIRES $ 266,824.26 Printed:2/13/2018 11:03:37AM Page 3 of 6 CITY OF VERNON GAS DEPARTMENT WARRANT REGISTER NO. 241 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O.# ISSUED NUMBER AMOUNT INC A-BEST INDUSTRIAL 056.5600.520000 4,517.13 Service Connection Materials- IN10141 056.0000452 1670 056.5600.900000 72.36 AB-BVM-F4N-B- IN10142 056.0000477 1670 056.5600.900000 304.00 AB-NVKT-F-4N-C- IN10142 056.0000477 1670 056.5600.900000 404.70 DMC8-4N-S-- IN10142 056.0000477 1670 056.5600.900000 144.24 DLF8-4N-S- IN10142 056.0000477 1670 056.5600.900000 283.10 DLM8-8N-S- IN10142 056.0000477 1670 056.5600.900000 480.70 DTRF8-4N-S- IN10142 056.0000477 1670 056.5600.900000 695.80 T8-S-035-SS- IN10142 056.0000477 1670 056.5600.900000 341.70 DLF8-8N-S- IN10142 056.0000477 1670 056.5600.900000 743.30 AB-MOREST24-C-- IN10142 056.0000477 1670 056.5600.900000 209.96 AB-FSS202H-32080RF- IN10142 056.0000477 1670 056.5600.900000 159.72 AB-FS299H-SEAT/DISK- IN10142 056.0000477 1670 056.5600.900000 174.90 AB-F13-180E-- IN10142 056.0000477 1670 056.5600.900000 358.00 AB-GAUDDIF-2.5'04BK10-- IN10142 056.0000477 1670 056.5600.900000 30.00 Freight IN10142 056.0000477 1670 056.5600.900000 415.39 Sales Tax 9.5% IN10142 1670 01/30/2018 9,335.00 INC INTERSTATE GAS SERVICES 056.5600.596200 8,429.00 Consulting Services 12/17 7021406 1671 02/01/2018 8,429.00 INC A-BEST INDUSTRIAL 056.5600.590000 414.24 AB-TAPE-PI-1- IN10299 056.0000481 1672 056,5600.590000 414.24 AB-TAPE-PI-2- IN10299 056.0000481 1672 056.5600.590000 78.71 Sales Tax 9.5% IN10299 1672 Printed:2/13/2018 11:03:37AM Page 4 of 6 CITY OF VERNON GAS DEPARTMENT WARRANT REGISTER NO. 241 FEBRUARY 20, 2018 EARLY CHECKS ACCOUNT DATE CHECK VENDOR DISPLAY NUMBER AMOUNT DESCRIPTION INVOICE P.O,# ISSUED NUMBER AMOUNT 02/06/2018 907.19 AT&T 056.5600.560010 593.01 Period: 12/10-01/09 10759390 1673 056.5600.560010 20.25 Period: 12/10-01/09 10759489 1673 02/06/2018 613.26 DEWEY PEST CONTROL 056.5600.590000 65.00 Period: 11/17 11358889 1674 056.5600.590000 65.00 Period: 12/17 11427141 1674 056.5600,590000 65.00 Period:01/18 11526754 1674 02/06/2018 195.00 TOTAL EARLY CHECKS S 19,479.45 Pnnted 2/13/201 B 11:03:37AM Page 5 of 6 CITY OF VERNON GAS DEPARTMENT WARRANT REGISTER NO. 241 FEBRUARY 20,2018 RECAP BY FUND EARLY PRINTED FUND WIRE TOTAL CHECK TOTAL CHECK TOTAL TOTAL 056- NATURAL GAS $ 266,824.26 $ 19,479.45 ti ;1 00 'i 286,303.71 GRAND TOTAL $ 266,824.26 s 19,479.45 $ 0.00 5 286,303.71 TOTAL CHECKS TO BE PRINTED 0 Punted:2/1312018 11:03 37AM Page 6 ai 6 v r ' RECEIVED FEB 14 2 018 STAFF REPORT CITY CLERK'S OFFICE CITY ADMINISTRATION DATE: February 20,2018 TO: Honorable Mayor and City Council FROM: Carlos R. Fandino Jr., City Administrator " 2~t K` L C6- Originator: Lilia Hernandez, Executive Assistant to the City Administrator RE: Lease Agreement with Bicent (California) Malburg LLC for a portion of 2800-2900 E. 50111 Street, in Vernon, CA Recommendation A. Find that approval of the proposed lease agreement with Bicent (California) Malburg LLC is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve a lease agreement with Bicent (California) Malburg LLC for a portion of the property located at 2800-2900 E. 50ffi Street, Vernon CA with a term beginning March 5, 2018 through April 30, 2018; and C. Authorize the City Administrator to enter into the proposed lease agreement in substantially the same form as submitted herewith with Bicent(California) Malburg LLC. Background Bicent (California) Malburg LLC ("Bicent"), the current owner of the Malburg Generating Station("MSG")will be conducting necessary scheduled maintenance on MGS beginning March 5, 2018. Bicent approached the City regarding their interest in leasing a portion of the City lot located at 2800-2900 E. 50t` Street to be used for parking purposes during the planned maintenance. The City is currently in the process of selling the vacant lot located at 2800-2900 E. 50th Street. The intended buyer is aware of and in agreement with the terms of the proposed short-term lease to Bicent. The property will be in escrow for a portion of the leasing period and the City will collect and retain the rent proceeds as long as the City remains the owner. Upon the close of Escrow, any remaining rent due will be assigned to the buyer. Additionally, the attached estoppel certificate will be completed by Bicent and provided to the buyer. Page 1 of 2 Based on a review of current leasing rates of comparable vacant lots in the region, staff estimates the current market price to lease the lot is approximately $0.32 per square foot, or approximately $12,800.00 per month. The lease agreement includes standard insurance and indemnity provisions running in favor of the City. The lease agreement and the estoppel certificate have been reviewed and approved as to form by the City Attorney's Office. Fiscal Impact Leasing the property will generate approximately $23,893 of revenue for the City, less any rent assigned to the buyer of the property upon the close of Escrow. Attachment(s) 1. Lease Agreement 2. Estoppel Certificate Page 2 of 2 Execution Copy LEASE OF CITY LOT LOCATED AT 2800.2900 E. 50'h Street,Vernon CA This Lease of Vacant City Lot("Lease")is made this 3`d day of March, 2018(the"Effective Date") by and between the City of Vernon("Landlord")and Bicent(California)Malburg LLC,a Delaware limited liability company ("Tenant"). Landlord and Tenant(the "Parties")hereby agree as follows: I. PREMISES: The Parties agree that Landlord hereby leases to Tenant the real property commonly known as the western portion of the vacant lot adjacent to Soto Street and located at 2800-2900 E. 50`h Street, Vernon, California consisting of approximately 40,000 square feet (approximately 220 feet by 180 feet)and which property is precisely depicted on Exhibit A attached hereto and incorporated herein by this reference (the "Premises"). 2. RENTAL TERM: Tenant shall begin making payments to Landlord under the Lease beginning on March 5, 2018 (the "Rent Commencement Date"), and terminating on April 30, 2018 (the "Termination Date"). The Tenant agrees to vacate the Premises by no later than 11:59 p.m. on the Termination Date and the Lease shall terminate and be of no further validity or effect after the Termination Date, subject to Section 19(b)below. 3. PRIOR ACCESS: On the Effective Date, Tenant and Tenant's employees will have the right to access the Premises in order to install necessary signage and orange cones to demarcate parking areas in order to prepare the Premises for use as a parking lot for vehicles during the planned outage/maintenance at the Malburg Generating Station, which is scheduled to begin on the Rent Commencement Date pursuant to Section 5 below. To be clear, Landlord is permitting this prior access to Tenant as an accommodation, and for purposes of this Lease, the "Term" shall be defined as the Effective Date until the Termination Date. 4. RENT: a. Required Rent. The required rent is due on the first day of each month,except that the first month's rent is due upon execution of this Lease, as is the refundable deposit described in Section 16. Tenant shall make all checks for sums owed to Landlord payable to the City of Vernon, at 4305 Santa Fe Avenue, Vernon, California 90058 unless otherwise notified in writing by the City, in which case the checks shall be handled in the manner requested. Rent due for any period of less than one month shall be a pro-rata portion of the monthly installment. b. Rent. Starting on the Rent Commencement Date, the required rent shall be $12,800.00/month,with a pro-rated amount of$11,520.09 due for the month of March based on a daily rate of$426.67. C. Failure to timely pay. If Tenant does not pay the monthly rent within 6 calendar days from the I` day of the month, Tenant shall be required to pay an additional $640.00 of rent for the applicable month. Page 1 of 9 5. PARKING USE ONLY. Tenant shall cause the Premises to be used solely for the parking of vehicles used by its employees, vendors and contractors during the planned outage/maintenance at the Malburg Generating Station (the "Malburg Outage"). Tenant covenants and agrees that it will not use or permit the Premises or any part thereof, to be used for any disorderly, unlawful or illegal purposes and warrants that it will comply with all applicable laws and regulations, including, without limitation, all environmental laws. Vehicles cannot be repaired or fueled while on the Premises. 6. UNLAWFUL USES PROHIBITED. Tenant covenants and agrees that it will not use or permit the Premises, or any part thereof, to be used for any disorderly, unlawful or illegal purposes and warrants that it will comply with all applicable laws and regulations, including, without limitation, all environmental laws. 7. INSURANCE: At all times during the Term of this Agreement, Tenant shall procure and maintain insurance in full compliance with the requirements set forth in Exhibit B to this Agreement. S. MAINTENANCE, REPAIRS, ALTERATIONS: a. Inspection and Assumption of Risk. Tenant has completed a diligent inspection of the Premises. Tenant warrants that it thoroughly inspected the property, accepts the Premises "as is", with all faults, assumes all risks, known and unknown relating to the Premises, acknowledges that Landlord provides no warranties as to the condition of the Premises, and confirms Landlord has no obligation to improve, maintain,or repair the Premises. b. Duty to Maintain Premises. Tenant, at Tenant's expense, shall keep the Premises in good order,clean and free of debris and hazardous materials. Tenant shall not cause or allow the Premises to be used if the Premises are or become in any way dangerous. If Tenant determines that the Premises may include a dangerous condition, Tenant shall immediately notify Landlord in writing of such condition and shall request in writing authority from Landlord to complete any work necessary to remove such dangerous condition at Tenant's expense. C. No Improvements. Except for the signage and cones referred to in Section 3 above, in no event shall Tenant install or construct or maintain any improvements on the Premises without first: (1) obtaining the prior written consent of Landlord, and (2) obtaining any required permits. All such improvements shall be made and maintained in accordance with all applicable laws. Any improvements that are fixtures shall become the property of the Landlord at the termination of the Lease. d. No installations without approval. Tenant shall not place, use, or keep any building, shed, office, awning, projection, sign, device, or notice on the Premises without Landlord's prior written approval. 9. UTILITIES: Tenant shall be responsible for procuring service and paying for any and all utilities to be used by Tenant on the Premises. Page 2 of 9 10. HOLD HARMLESS: Tenant shall, to the maximum extent permitted by law, indemnify, protect,defend,and hold harmless Landlord and Landlord's employees,elected officials,agents and assigns from and against any and all liabilities, claims, obligations, damages, expenses (including, without limitation, reasonable attorneys'fees and costs),causes of action,suits,claims and judgments arising out of or resulting from (a) injury or damage to persons or property on the Premises; (b) the use of the Premises by Tenant and its employees, officers, directors, contractors, subcontractors, agents, representatives, invitees, and strangers; (c) damage caused to the Premises, including, without limitation, causing or permitting hazardous materials to be placed, stored, spilled, or left on the Premises; (d) Tenant's breach of its obligations under this Lease,and(e)Tenant's actions. 11. PERSONAL PROPERTY. Landlord shall not be liable for any damage to or theft or loss of any personal property located on the Premises. Landlord shall not be liable for any injury to Tenant or any other person in or about the Premises. Tenant shall pay all possessory interest taxes, if any, for any property related to the subject of this Agreement. 12. COMPLIANCE WITH LAWS AND REQUIREMENTS: Tenant shall at all times comply with all federal,state,and local laws applicable to the use and occupancy of the Premises,including,without limitation,laws related to environmental matters,health and safety matters,the Americans with Disabilities Act(ADA) and the National Pollution Discharge Elimination System(NPDES). 13. SECURITY:Tenant is solely responsible for the maintenance of safety,order,and security on the Premises, and acknowledges that Landlord shall not monitor, patrol, or secure the Premises, shall not prevent unauthorized persons from entering onto the Premises, and shall not ensure that unauthorized persons do not park in or loiter by the Premises. ' 14. ASSIGNMENT /SUBLETTING: Tenant shall not transfer or assign this Lease or sublet the whole or any part of the Premises without the prior written consent of Landlord, which consent may be denied in the sole and absolute discretion of the Landlord. Landlord may assign this Lease in its sole and absolute discretion and shall provide reasonable prior written notice to Tenant of any such assignment. 15. NOTICES: Whenever a party to this Lease is required or permitted to give or serve notice, request or demand to or on the other,such notice, request or demand shall be given or served upon the party to whom it is directed in writing and shall be delivered by overnight courier or forwarded by United States registered or certified mail, postage prepaid, posted in Los Angeles County, California, return receipt requested, and addressed as follows: If to Landlord: City of Vernon Attn: Carlos R. Fandino Jr., City Administrator 4305 Santa Fe Ave. Vernon, California 90058 1 Note to The City: we understand there is no gate at the Premises and because the Malburg Outage will me 24/7 and we expect the lot will be inconstant use,if there were a gate it would need to be left open at all times to allow for vehicle entry and exit. Page 3 of 9 If to Tenant: Bicent(California)Malburg LLC Attn: Ken Deane 9 Federal Street Easton, MD 21601 Notices delivered in such manner shall be deemed received upon actual receipt or refusal to accept delivery. Notice addresses may be changed by sending notice in accordance with the terms of this paragraph. 16. DEPOSIT AND TERMINATION OF LEASE. Tenant shall provide Lessor a refundable deposit of$12,800.00. At the termination of this Lease,Tenant shall surrender and deliver up the Premises to Landlord in the same condition as received, less normal wear and tear, free of debris and Tenant's personal items and equipment. If Tenant fails to return the Premises in such condition, then Lessor shall have the option of either(a)withholding all of the deposit until the Premises are returned to such condition, or(b)withholding a portion of the deposit to offset the damage suffered by Landlord,and returning the rest of the deposit. The right to withhold any portion of the deposit shall be in addition to all other remedies authorized by law. 17. LIENS PROHIBITED. Tenant shall not cause or permit any liens to be filed against the Premises, and shall cause any such lien that may be filed to be removed within 10 days after it has been filed. 18. BREACH OF AGREEMENT. Notwithstanding any other provision of this Agreement to the contrary, in addition to any other remedies that Landlord may have, if Tenant violates any of the terms of this Agreement, and Landlord provides 15 days written notice to Tenant to cure all violations of this Agreement (including having paid any required additional rent), and Tenant fails to cure the violations of that 15 day period,Landlord shall have the option to require Tenant to immediately quit the property. 19. MISCELLANEOUS PROVISIONS: a. Entire Agreement. This Lease represents the entire agreement between the parties as to the matters contained herein,and supersedes all prior and contemporaneous discussions,negotiations, and writings. This Lease may be modified only by an agreement in writing signed by all the parties to this Lease or their respective successors in interest. b. Modifications and Extensions. This Lease may not be modified or extended except pursuant to a written instrument signed by all Parties. If the City of Vernon is the Landlord at the time of modification or extension, any such modification or extension must be approved by the City Council. C. Attorney Fees to Prevailing Party. If either party to this Lease brings an action to enforce the terms hereof, or declare rights hereunder, the prevailing party in any such action, on trial or appeal, shall be entitled to its reasonable attorney's fees to be paid by the losing party as fixed by the court. Page 4 of 9 d. California Law. This Lease shall be governed by and construed under the internal laws of the State of California, without regard to conflicts of laws principles. e. Waiver. No waiver by Landlord of any provision hereof shall be deemed a waiver of any other provision. Landlord's consent to or approval of any act shall not be deemed to render unnecessary the obtaining of Landlord's consent to or approval of any subsequent acts by Tenant. Executed and effective as of the date first above written. [Signatures begin on next page] Page 5 of 9 LANDLORD TENANT City of Vernon Bicent (California) Malburg LLC By: By: .— Name: Carlos R. Fandino,Jr. Name: Title: City Administrator Title: ATTEST: Maria Ayala, City Clerk APPROVED AS TO FORM Brian Byun, Senior Deputy City Attorney Page 6 of 9 Execution Copv air- ` 220-Feet F J Page 7 of 9 EXHIBIT B INSURANCE REQUIREMENTS This Exhibit B is part of the Agreement entitled as the "Lease of City Lot"and all defined in the Agreement have the same meaning as in this Exhibit B and vice versa. Insurance Requirements for Property Leases Tenant shall procure and maintain, for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Tenant's operation and use of the Premises, including but not limited to actions by Tenant's contractors, subcontractors and employees on the Premises. MINIMUM SCOPE AND LIMITS OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability(CGL): Insurance Services Office Form CG 00-01 covering CGL on an "occurrence" basis, including property damage, bodily injury and personal injury with limits no less than $1,000,000 per occurrence, with a general or annual aggregate of$2,000,000. 2. Auto Liability: ISO Form Number CA 00 01 covering any auto(Code 1), or if Contractor has no owned autos, hire, (Code 8) and non-owned autos (Code 9), with a limit no less than 1,000,000 per accident for bodily injury and property damage, with a general or annual aggregate of$1,000,000. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury and disease. If the Tenant maintains higher limits than the minimums shown above, the Lessor requires and shall be entitled to coverage for the higher limits maintained. Other Insurance Provisions: The policies are to contain, or be endorsed to contain,the following provisions: 1. Additional Insureds. For General Liability, the Lessor, its officers, officials,employees, and volunteers, as well as all contractors, subcontractors and their employees, are to be covered as additional insured's with respect to liability arising out of ownership, maintenance, or use of that part of the premises leased to the Tenant. 2. Insurance is Primary. The Tenant's insurance coverage shall be primary insurance as respects the Lessor, its officers,officials, employees and volunteers. Any insurance or self-insurance maintained by the Lessor, its officers, officials,employees, or volunteers shall be excess of the Tenant's insurance and shall not contribute with it. Page 8 of 9 City of Vernon Insurance Requirements for Risk Management Property Leases 3. No subrogation. Each insurance policy required above shall contain, or be endorsed to contain, a waiver of all rights of subrogation against the Lessor. 4. Notice of Cancellation. Each insurance policy shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice(10 days for non- payment) has been given to the Lessor. 5. Lessor is Loss Payee. The Property insurance shall name the Lessor as Loss Payee as its interests may appear. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the Lessor. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Lessor. At the option of the Lessor, either: the Tenant shall obtain coverage to reduce or eliminate such deductibles or self- insured retentions as respects the Lessor, its officers, officials,employees,and volunteers and as well as contractors, subcontractors and their employees; or the Tenant shall provide a financial guarantee satisfactory to the Lessor guaranteeing payment of losses and related investigations,claim administration, and defense expenses. Verification of Coverage: Tenant shall furnish the Lessor with original certificates and amendatory endorsements or copies of the applicable policy language providing the insurance coverage required above. All certificates and endorsements are to be received and approved by the Lessor before Tenant occupies the premises. However, failure to obtain the required documents prior to utilizing the premises shall not waive the Tenant's obligation to provide them. Waiver of Subrogation: Tenant hereby grants to the Lessor a waiver of any right to subrogation which any insurer of said Tenant may acquire against the Lessor by virtue of the payment of any loss under such insurance.This provision applies regardless of whether or not the Lessor has received a waiver of subrogation endorsement from the insurer. Special Risks or Circumstances: The Lessor reserves the right to modify these requirements at any time, including limits, based on the nature of the risk, prior experience, insurer, coverage,or other special circumstances. Page 9 of 9 AIRCR � STANDARD ESTOPPEL CERTIFICATE - BY LESSEE TO WHOM IT MAY CONCERN: RE:Lease("Lease")dated Mach 5.2018 by and between The City of Vernon as Lessor,and Bicent(Caldomial Malburg.LLC: as Lessee,concerning the real property known as(street address,city,state,zip): 2BM2900 E.5&Street,Vernon CA ("Premises"),which Lease was amended and guaranteed by ("Guarantor(s)')(it will be presumed no amendments or guarantees exist unless they are specified above). Lessee hereby certifies as follows: 1. True copies of the above referenced Lease as amended and the guarantees,if arty,are attached hereto marked Exhibit'1'(Attach a copy of Lease,all amendments and guarantees.)Other than the documents included in Exhibit 1 there are no oral or written agreements or understandings between the Lessor and Lessee with respect to the Premises except(if there are no exceptions,write'NONE') 2. The Lease term commenced on�and ettplres on 3. The current monthly rent and expense pass-through,if arty,are as follows: Amount Day of Month Due Paid Up Through Year Rent Pass Through No rents or pass-throughs have been prepaid except as reflected in the Lease. (R will be presumed that no expense pass-throughs are ourrently required unless set forth above.) 4. The current amount of security deposit held by Lessor is 5. The Lease has not been modified,orally or in writing,since its execution,except as hereinabove identified. The Lease is in full force and effect and contains the entire agreement between Lessor and Lessee,except(if there are no exceptions,write"NONE"): 6. The improvements and space required to be provided by Lessor have been furnished and completed in all respects to the satisfaction of Lessee,and all promises of an inducement native by Lessor have been fulfilled except(if there are no exceptions,write'NONE*): 7. Lessee has no knowledge of any uncured defaults by Lessor or Lessee under the Lease,except(if there are no exceptions,write'NONE'):� B. There are no disputes between Lessor and Lessee concerning the Lease,the Premises or the improvements therein or thereon,except(if there are no exceptions,write'NONE"): 9. Lessee is in full and complete possession of the Premises and has not assigned or sublet any portion of the Premises,except(if there are no exceptions,write "NONE'): 10. Lessee has no knowledge of any prior sale,transfer,assignment or encumbrance of the Lessors interest in the Lease,except(if there are no exceptions,write 'NONE"): 11. Lessee has made no alterations or additions to the Premises,except(it there are no exceptions,write'NONE'): If alterations or additions have been made by Lessee,Lessee represents that to the best of its knowledge,all such alterations and additions were done in accordance with the terms of the Lease and in compliance with all applicable laws, rules and regulations,except(if there are no exceptions,write'NONE'): 12. The guarantees of the Guarantors named above are still in full force and effect,except(if there are no exceptions,write"NONE"): 13. Lessee is not currently the subject of a bankruptcy proceeding and to the best of its knowledge neither Lessor nor any Guarantor is involved in such a proceeding,except(if there are no exceptions,write'NONE'): _ 14. Lessee is aware that buyers,lenders and others wil rely upon the statements made in this Estoppel Certificate,and has therefore adjusted the language hereof as necessary to make it an accurate statement of the current facts concerning the Lease. If no such adjustments have been made,said parties may rely upon the statements in this form as printed. 15. Additional items(if there are no additional items,write"NONE"):_. DATE: (Fill in date of execution) By; Name Printed: Tide: Phone: Fax: Email: Page 1 of 2 INITIALS Last Edited:10/6/201711:00AM INITIALS O 2017 AIR CRE. All Rights Reserved. ESTLE-3.00,Revised 01-03-2017 By: Name Printed: Title: Phone: Fax: Email: _ Address; AIR CRE.SW North Brand Blvd,Suite 900,Glendale,CA 91203,Tel213-07-S777,Email wrrtracts@aircre.com NOTICE: No part ofthese works may be mproduoed in any form without permission in writing. Page 2of2 INITIALS Last Edited:10/6/2017 11:00AM INITIALS @ 2017 AIR CRE. All Rights Reserved. ESTLE-3.00,Revised 01-03-2017 RECEWED [DECEIVED FEB 12 2ot8 FEB 0 7 2018 �L11 CITY CLEWS OFFICE STAFF REPORT CITY ADMINISTRATION HUMAN RESOURCES DEPARTMENTS DATE: February 20,2018 TO: Honorable Mayor and City Council FROM: Michael A. Earl, Director of Human Resources Departments RE: A Resolution Authorizing the City of Vernon Human Resources Department and the Police Department to Access State and Federal Level Summary Criminal History Information for Employment Purposes Recommendation A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a"project" as defined by CEQA Guidelines Section l 5378; and B. Adopt the attached resolution authorizing the City of Vernon Human Resources Department and the Police Department to access State and Federal Level Summary Criminal History Information for Employment Purposes. Backaround California Penal Code Sections I I105(b)(11) and 13300(b)(11) allow cities to access criminal history information from the State Department of Justice and the Federal Bureau of Investigations for the purpose of fulfilling employment. certification, or licensing duties, when access is specifically authorized by City Council. Penal Code Sections 11105(b)(11) and 13300(b)(11) require the City Council to specifically authorize access to summary criminal history information for employment, licensing, or certification purposes. As such, City staff recommends City Council adopt the attached resolution authorizing the Human Resources Department and Police Department to obtain State and Federal summary criminal background information from the Department of Justice and the Federal Bureau of Investigation for employment purposes. City Council adopted a similar resolution (No. 2015-08) at their meeting on February 17, 2015 and following that action, applicant live scan fingerprint results have been sent to the Police Department. Staff believes it is more appropriate to have applicant live scan results sent to the Page 1 of 2 Human Resources Department for all city positiogs except for those in the Police Department; which will require an extensive background investigation. As such, the Human Resources Department has filed an application for an additional access account to receive live scan fingerprint results. The California State Department of Justice has requested the City submit a more recent resolution with its application. The proposed resolution repeals Resolution No. 2015-08 and provides a current and up to date resolution as requested by the State Department of Justice. Fiscal Impact There is no fiscal impact as a result of the adoption of the attached resolution. Attachment(s) 1. Resolution Page 2 of 2 RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AUTHORIZING THE CITY TO OBTAIN STATE AND FEDERAL SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT, LICENSING OR CERTIFICATION PURPOSES AND REPEALING ALL RESOLUTIONS IN CONFLICT THEREWITH WHEREAS, Penal Code Sections 11105 (b) (11) and 13300 (b) (11) authorize cities, counties, districts and joint powers authorities to access state and local summary criminal history information for employment, licensing or certification purposes; and WHEREAS, Penal Code Section 11105 (b) (11) authorizes cities, counties, districts and joint powers authorities to access federal level criminal history information by transmitting fingerprint images and related information to the Department of Justice to be transmitted to the Federal Bureau of Investigation; and WHEREAS, Penal Code Sections 11105 (b) (11) and 13300 (b) (11) require that there be a requirement or exclusion from employment, licensing, or certification based on specific criminal conduct on the part of the subject of the record; and WHEREAS, Penal Code Sections 11105 (b) (11) and 13300 (b) (11) require the City Council, board of supervisors, governing body of a city, county or district or joint powers authority to specifically authorize access to summary criminal history information for employment, licensing, or certification purposes; and WHEREAS, on February 17, 2015, the City Council of the City of Vernon, adopted Resolution No. 2015-08, authorizing the City to obtain State and Federal summary criminal history information for employment, licensing or certification purposes; and WHEREAS, by memorandum, dated February 20, 2018, the Director of Human Resources has recommended that the City Council authorize the Human Resources Department and the Police Department to obtain State and Federal summary criminal background information from the Department of Justice and the Federal Bureau of Investigation for employment purposes; and WHEREAS, the City Council desires to authorize the Human Resources Department and the Police Department to obtain State and Federal summary criminal background information from the Department of Justice and the Federal Bureau of Investigation for employment purposes . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS : SECTION 1 : The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA) , because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378 . SECTION 3 : The City Council of the City of Vernon hereby authorizes the Human Resources Department and the Police Department to obtain State and Federal summary criminal background information from the Department of Justice and the Federal Bureau of Investigation for employment purposes . SECTION 4 : All resolutions or parts of resolutions, specifically Resolution No. 2015-08, not consistent with or in conflict with this resolution are hereby repealed. - 2 - SECTION 5: The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 20th day of February, 2018 . Name : Title : Mayor / Mayor _Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: � t"� Brian Byun, Senior Deputy ty Attorney 3 - RECEIVED ECEIVED FEB 0 8 2018 FEB 12 2018ty tt CITYADMINIST A CITY 1 -te �. U ADMINISTRATION CLERK'S OMCE C w HEALTH&ENVIRONMENTAL CONTROL DEPARTMENT Keith Alien,Director/Health Officer 4305 Santa Fe Avenue,Vernon,California 90058 Telephone(323)583-8811 February 20, 2018 Honorable City Council City of Vernon Vernon, California Honorable Members: Attached is a listing of the monthly activities for the Health and Environmental Control Department which cover the period from January 1, 2018 through January 31, 2018. Respectfully submitted. ////�I;zx 'Z� � Keith Allen Director Ex,cfusivefy industriaf 03V13 039 Clpy OF 4ERNpN j',Sg DEPAJRp�� pgOMOTE4 vt �T YA 0 0 �v fL 4 G v~ January, 2018 MONTHLY REPORT Keith Allen, Director HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT MONTHLY REPORT JANUARY, 2018 HAZARDOUS MATERIALS CONTROL Our staff continued to conduct routine inspections and assisted business representatives to properly complete annual Hazardous Materials Business Plan forms using the new California Environmental Reporting System (CERS) which allows electronic submittals of hazardous materials inventories and permit information. Zero Class 1 violations were found, 14 Class 2/Minor violations were noted during routine inspections performed of hazardous materials facilities. Department staff will continue to monitor these facilities to ensure that all violations have been corrected. Please note: According to The California Department of Toxic Substances Control (DTSC), violation types are defined as: Class I Violation: The Health and Safety Code (HSC) section 25110.8.5 defines a Class I Violation as a violation that is a significant threat to human health or safety or the environment because of volume, hazardousness, and/or proximity to population at risk. A Class I Violation is also a violation that could result in a failure to ensure adequate financial assurance, perform corrective action or emergency cleanup; or a repeating Class 11 Violation committed by a recalcitrant violator. Class II Violation: The California Code of Regulation (CCR), title 22, section 66260.10 and Health and Safety Code (HSC) section 25110.8.5, subdivision (b) define a Class II Violation as a violation that is not a Class I Violation and does not meet the conditions of a Minor Violation. Minor Violation: The Health and Safety Code (HSC) section 25117.6 defines a Minor Violation as a subset of a Class II Violation that is not knowing, willful or intentional, does not enable the Respondent to gain an economic benefit for noncompliance, is not chronic or is not committed by a recalcitrant violator. Closure and cleanup activities included the ongoing site assessments/closure at Exide Technologies on Indiana Street, the former Pechiney facility on Fruitland Avenue, and 4060 E. 26th Street at the former U.S. Fertilizer site. The Health Department continued to be an active participant with the Exide Technologies closure. Director Keith Allen and Deputy Director David LeDuff engaged in regular conference call and in-person meetings with DTSC and other supporting agencies. As a reminder, the City's website has an Exide information page for the public to obtain information. UNDERGROUND TANK PROGRAM No underground storage tanks were removed during the month. A total of one USTs were inspected, yielding two violations, which were corrected. FOOD PROGRAM Staff conducted inspections of the food facilities throughout the City as part of a routine basis by the Department. No major violations were noted during these inspections. . . . . Environmental Health Specialist Erik Cheng conducted several plan checks and construction inspections of proposed remodeling and new construction for food facilities. Erik also monitored construction progress of new food facilities. ENVIRONMENTAL PROTECTION Health Department staff inspected 7 garment manufacturing facilities and found no major violations. . . . . In collaboration with the Public Works, Water, and Development Services Department, Senior Environmental Specialist Jerrick Torres assisted with storm water inspections and plan reviews. Jerrick also inspected all active construction sites Citywide to ensure that storm water best management practices were being followed to prevent waste water discharge and runoff from entering the storm drain system. Greater LA County Vector Control District(GLACVCD) continues to provide mosquito control services throughout the City. For all mosquito related complaints and services, please call the GLACVCD at (562) 944-9656. The City has this information available on the Health Department's website as well. SOLID WASTE PROGRAM Senior Environmental Health Specialist Linda Johnson conducted inspections of solid waste facilities throughout the City as part of a routine basis by the Department. No violations were noted during these inspections. . . . EMERGENCY RESPONSE The month yielded two emergency responses; an ammonia leak at a food processing plant, and a fire sprinkler discharge at a produce facility. . . MISCELLANEOUS The Department continues to work with IT on upgrading the Envision Connect system. Envision Connect is the field inspection computer software that the Department uses to perform inspections and conduct permit billing. END !)CDPH News Release CALIFORNIA DEPARTMENT OF PUBLIC HEALTH FOR IMMEDIATE RELEASE January 25, 2018 P H 18-007 CONTACT: Corey Egel 1916.440.7259 1 CDPHpressacdph.ca.gov CDPH Urges Caution When Collectingg and Eating Wild Mushrooms SACRAMENTO -As seasonal rains promote the growth of wild mushrooms, California Department of Public Health (CDPH) Director and State Public Health Officer Dr. Karen Smith is again reminding people that eating wild mushrooms can cause serious illness and even death. "Telling the difference between wild mushrooms that are r safe and those that are poisonous can be difficult for _ many people," said Dr. Smith. "Wild mushrooms should not be eaten unless they have been examined by a mushroom expert and determined to be edible." The most serious illnesses and deaths have been linked primarily to wild mushrooms known to cause liver damage, including Amanita phalloides (shown above left), also known as the "death cap" and Amanita ocreata (shown below at left), or `destroying angel." A bloom of Amanita phalloides last winter resulted in 14 mushroom poisonings in California that required hospitalization. Three of these cases required a liver transplant. According to the California Poison Control System (CPCS), 1,038 cases of poisonous mushroom ingestion were reported throughout the state from November 2016 to January 15, 2018. Among those cases: 0 16 suffered a major health outcome, such as liver failure leading to coma and/or a liver transplant, or kidney failure requiring dialysis. • 51 suffered a moderate health outcome, such as dehydration due to vomiting and diarrhea, or injury to the liver or kidney. • 433 were children younger than six years of age. Usually, the children ate a small amount of a mushroom growing in yards or neighborhood parks. • 522 were treated at a health care facility. • 16 were admitted to an intensive care unit. Eating poisonous mushrooms can cause abdominal pain, cramping, vomiting, diarrhea, liver damage or death. Anyone who develops symptoms after eating wild mushrooms should seek immediate medical attention. People who develop these symptoms, or their treating health care providers, should immediately contact CPCS at (800) 222-1222. Photos courtesy of Trent Pearce, Tilden Nature Area Download the audio Op from Or Rick Kreutzer, Chief of the Division of Environmental and Occupational Disease Control. www.cdph.ca.gov ��.;E RE RECl Q FEB 12 FEB Q 1 CITY CLERK'S OFFICE CITY ADM IgIgikA 1Grj POLICE DEPARTMENT XS-7-IeC Anthony Miranda, Chief of Police 4305 Santa Fe Avenue, Vernon, California 90058 Telephone(323)587-5171 Fax (323)826-1481 February 1, 2018 Honorable City Council City of Vernon Vernon, California Honorable Members: Attached are copies of the Vernon Police Department Activity Log and Statistical Summary of Arrest and Activities which cover the period from 12:01 a.m., January 16, 2018 up to and including midnight of January 31, 2018. Respectfully submitted, VERNON POLICE DEPARTMENT ANTHONY MIRANDA CHIEF OF POLICE AMlar E,XdCusiveC Industrid VERNON POLICE DEPARTMENT Department Activity Report First Date: 01/16/2018 Jurisdiction: VERNON Last Date: 01/3112018 Department Complaint All Units Primary Unit Type Description VPD 10-6 OFFICER IS 10-6 C7,961.962,10-10.WASH, EOUIPK 172 151 10-96H PICK UP THE JAIL PAPER WORK FROM HP JAIL 2 2 10-96M 10-96 MARY(MAIL DETAIL) 4 4 140 SUPPLEMENTAL REPORT 1 1 166 COURT ORDER VIOLATION 2 1 20002 NON-INJURY HIT AND RUN 15 6 20002R NON-INJURY HIT AND RUN REPORT 13 8 211 S SILENT ROBBERY ALARM 9 2 242 BATTERY 4 2 242R BATTERY REPORT 2 2 314 INDECENT EXPOSURE 7 3 415 DISTURBING THE PEACE 26 12 417 BRANDISHING A WEAPON 2 1 417R BRANDISHING A WEAPON REPORT 2 1 459 BURGLARY 8 2 459A AUDIBLE BURGLARY ALARM 105 56 459R BURGLARY REPORT 10 7 459S SILENT BURGLARY ALARM 2 1 459VR BURGLARY TO A VEHICLE REPORT 5 4 476R FRAUD REPORT 1 1 484 PETTY THEFT 6 2 484R PETTY THEFT REPORT 3 2 487 GRAND THEFT 4 l 487R GRAND THEFT REPORT 6 4 503R EMBEZZLEMENT REPORT 2 1 586 PARKING PROBLEM 55 47 586E PARKING ENFORCEMENT 1 1 594 VANDALISM 8 3 594R VANDALISM REPORT 14 5 602 TRESPASS 21 7 901 UNKNOWN INJURY TRAFFIC COLLISION 3 1 901T INJURY TRAFFIC COLLISION 16 5 902T NON-INJURY TRAFFIC COLLISION 70 35 902TR NON-INJURY TRAFFIC COLLISION REPORT 6 3 909T TRAFFIC HAZARD 6 4 911 911 MISUSE 1 HANGUP 5 3 911A CONTACT THE REPORTING PARTY 28 20 917A ABANDONED VEHICLE 1 1 925 SUSPICIOUS CIRCUMSTANCES 27 12 A487R ATTEMPT GRAND THEFT REPORT 1 1 AGGR ANI AGGRESSIVE ANIMAL 3 1 ASTVFD ASSIST VERNON FIRE DEPARTMENT 24 13 BOSIG BROKEN SIGNAL OR LIGHT 4 2 BOVEH BROKEN DOWN VEHICLE 14 9 CITCK CITATION CHECK 4 4 CIVIL CIVIL MATTER 3 2 COP COP DETAIL 2 2 DEAD ANIMAL DEAD ANIMAL FOR REMOVAL 1 1 02/01/2018 01:20:27 page I of ? VERNON POLICE DEPARTMENT Department Activity Report First Date: 01/16/2018 Jurisdictio►►: VERNON Last Date: 01/31/2018 Department Complaint All Units Primary Unit Type Description VPD DEMOSTRA DEMONSTRATION 7 5 DET DETECTIVE INVESTIGATION 30 16 DETAIL DETAIL 11 11 DPTAST DEPARTMENTAL ASSIST 2 2 ELDER RPT ELDER ABUSE REPORT 2 1 FILING OFFICER IS 10-6 REPORT WRITING 86 85 FOUND FOUND PROPERTY REPORT 1 1 FU FOLLOW UP 9 9 GTAR GRAND THEFT AUTO REPORT 6 3 HBC HAILED BY A CITIZEN 4 4 ILLDPG RPT ILLEGAL DUMPING REPORT 1 1 k9 TRAINING K9 TRAINING REMINDER.OBTAIN LOCATION 2 2 KTP KEEP THE PEACE 2 1 PANIC ALARM PANIC ALARMIDURESS ALARM 15 4 PAPD PUBLIC ASSIST-POLICE 5 4 PATCK PATROL CHECK 131 108 PEDCK PEDESTRIAN CHECK 78 40 PLATE LOST OR STOLEN PLATES REPORT 1 1 PRSTRAN PRISONER TRANSPORTED 6 5 REC RECOVERED STOLEN VEHICLE 11 5 RECKLESS DF RECKLESS DRIVING(23103) 1 1 REPO REPOSSESSION 5 5 SPEED SPEED CONTEST OR SPEEDING(23109) 2 1 SPEEDTRAILE TO BE USED WHEN THE TRAILERS ARE DEPLOY[ 3 1 TRAFFIC STOI TRAFFIC STOP 209 181 VCK VEHICLE CHECK 95 75 VEH RELEASE VEHICLE RELEASE 2 2 VIDEOCHECK VIDEO EQUIPMENT CHECK(10-96 V) 1 1 WELCK WELFARE CHECK 17 7 Department: 1475 1041 Overall: 1475 1041 02/01/2018 01:20:27 Page 2 of 2 VERNON POLICE DEPARTMENT Police Activity Report Period Ending: 01/31/18 TRAFFIC COLLISIONS NO. PROPERTY RECOVERED TOTAL 38 VEHICLES: S7,500.00 NON-INJURY 33 INJURY 5 Pedestrian Fatalities City Property Damage 4 Hit & Run (Misdemeanor) 9 Hit & Run (Felony) 0 Persons Injured 6 VEHICLES STORED PROPERTY RECOVERED FOR Unlicensed Driver OTHER DEPARTMENTS Abandoned/Stored Vehicle 4 VEHICLES: S 10,000.00 Traffic Hazard 1 CITATIONS Citations Iss (Prisoner Release) 12 Citations Iss (Moving) 142 Citations Iss (Parking) 84 Citations Iss (Total) 226 Hazardous 76 Non-Hazardous 65 Other Violations 1 CASES CLEARED BY ARREST AR 18-019 CR 18-0089 314 PC AR 18-020 CR 17-1846 243(D) PC AR 18-02 l CR 18-0098 11364(A) PC AR 18-022 CR 18-0127 602(0) PC AR 18-023 CR 18-0130 10851(A) VC AR 18-025 CR 18-0134 422 PC AR18-028 CR18-0158 487 PC AR 18-029 CR 18-0168 245(A) PC VERNON POLICE DEPARTMENT REPORT FOR PERSONS ARRESTED PERIOD ENDING: 1/3112018 ADULT FELONY ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL ASSAULT WITH A DEADLY WEAPON 1 1 BATTERY W/SERIOUS BODILY INJURY 1 1 GRAND THEFT 1 1 GRAND THEFT AUTO 1 1 THREATED CRIME W/INTENT TERRORIZE 1 1 WARRANT(VERNON CASE) WARRANT (OUTSIDE AGENCY) TOTAL FELONY ARRESTS 4 1 S ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL DOMESTIC VIOLENCE DRIVING UNDER THE INFLUENCE 1 1 POSSESS CONTROLLED PARAPHERNALIA 2 2 POSSESS CONTROLLED SUBSTANCE CRIMINAL THREATS TRESPASS: CLOSED LANDS 1 1 WARRANT (VERNON CASE) 1 1 WARRANT (OUTSIDE AGENCY) 1 1 TOTAL MISD. 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C o o O o O Ca N N N N N QI �_ O M ~ M ~ M N O N rn O v :y Z �. O w a a a a a c GO ^,j. r.n N �fi m N N N1 K1 p el �'• Z y •� ` � Qp0 Op0 CO OC a g � 2 % i ■ _ ( § % 2§& �Q & Con2 0! � Z� 7 � k. � « � k ■§ 28 it o0 B Go $ § � ko 2§r- � § ± k � O � � O � � k o G § > co� � $ j_ _ < § � J ko s } CD >: ( § a 7 § > Go Fe. 2 § § k2 cmM � Z Z 2 f � d � RECEIVED RECEIVED FEB 12 2018 5 FEB 12 2018 ,,.� CITY ADMINISTRATION CITY CLERK'S OFFICE STAFF REPORT Gi-2-- 12 0v PUBLIC WORKS DEPARTMENT DATE: February G,2018 TO: Honorable Mayor and City Council FROM: Daniel Wall,Director of Puhiic Work� Originator:Wendy Herrera,Permit Technician RE: MONTHLY BUILDING DEPARTMENT REPORT Enclosed herewith is the Monthly Building Report for the month of January 2018.Thank you. City of Vernon Building Department Monthly Report from 1/1/2018 to 1/3112018 Type Value #of Permits Electrical $199,230.00 14 Industrial -Addition $10,000.00 1 Industrial - Remodel $2,641,500.00 9 Mechanical $943,000.00 10 Miscellaneous $1,929,800.00 16 Plumbing $117,000.00 5 Roof $47,000.00 1 January 2018 TOTALS PERMITS: $5,887,530.00 56 PREVIOUS MONTHS TOTAL $0.00 0 YEAR TO DATE TOTAL $5,887,530.00 56 January 2017 TOTALS PERMITS: $2,169,450.00 40 PREVIOUS MONTHS TOTAL $0.00 0 PRIOR YEAR TO DATE TOTAL $2,169,450.00 40 Onniel W II Director of Public Works City of Vernon Building Department - Major Projects from 111/2018 to 1/31/2018 Valuations > 20,000 Perrnrt No. Project Address Tenant Description Job Electrical B-2018-2497 2211 27TH ST Electrical - remove and install new 30000 APN 6302008025 panel antennenas (3), Install new power line and ground line. FWI 13- 2017-2374 B-2017-2401 3285 VERNON AVE Install electrical for 3 condensing 30000 APN 6303006064 untis 8 fan coils. B-2017-2259 5370 BOYLE AVE Electrical TI 3,300 39000 APN 6310008012 3 Record(s) $99,000.00 Industrial - Remodel B-2018-2447 5050 EVERETT CT Pre-fab coolers and freezer. (5) 138000 APN 6304026017 coolers and (1)freezer. B-2017-2229 4408 BANDINI BLVD Convert existing dry storage into 2180000 APN 6304001020 freezer B-2017-2099 2419 28TH TI: interion remodel 110000 APN 6302004021 B-2017-2332 4641 PACIFIC BLVD Tenant improvement. 100000 APN 6308009027 B-2018-2470 5088 FRUITLAND AVE Demolition of existing concrete slab 32000 APN 6313022030 and construct new cooler and freezer slabs B-2017-2317 2850 VERNON AVE Tenant improvement-alteration of 38000 APN 6308001046 office area and restroom area. 6 Record(s) $2,598,000.00 Mechanical B-2017-2261 5370 BOYLE AVE HVAC for office. TI 3,300 42000 APN 6310008012 B-2017-2244 2900 AYERS AVE Harvest Meats NH3, A7-717 Refrigeration 750000 APN 6304001020 equipment and installation for cooler and freezer expansion B-2017-2397 3285 VERNON AVE Refrigeration system expansion (3) 100000 APN 6303006064 Condencing units and (8) Fan coils 3 Record(s) $892,000.00 Miscellaneous B-2017-2422 5300 BOYLE AVE rPlanet Earth Exterior and interior silos. 275000 APN 6310008020 Foundations and anchorage already permited under separate permit. B-2017-2378 5555 DISTRICT BLVD Matheson Tri-Gas Cold box structure concrete 100000 APN 6314019013 foundation B-2017-2390 4408 BANDINI BLVD Roof structure demolition. 94500 APN 6304001020 B-2017-2190 5300 BOYLE AVE rPlanet Earth Equipment platform for bulk 700000 APN 6310008020 handling systems B-2017-1813 4401 DOWNEY RD Installation of storage racks in an 310000 APN 6303017022 existing building. See permit 13- 2017-1672. B-2016-1636 5555 DISTRICT BLVD Cold Box equipment support 160000 APN 6314019013 structure B-2018-2466 5000 PACIFIC BLVD Loading dock 100000 APN 6308003901 B-2017-2266 5801 2ND ST Solar photovoltaic on commercial 61800 APN 6308018023 rooftop 198 kw pv B-2017-2374 2211 27TH ST T-Mobile Removal of tower equipment and 30000 APN 6302008025 installation of new tower equipment B-2017-2311 3285 VERNON AVE Coil installation and concrete pad 30000 APN 6303006064 for condensing unit. B-2017-2433 3170 SLAUSON AVE Beaver Paper Rack system installation. Maximum 25000 APN 6310027037 storage height 12 feet. 11 Record(s) $1,886,300.00 Plumbing B-2017-2260 5370 BOYLE AVE Plumbing for New TI. Restrooms, 60000 APN 6310008012 water heater, break room sinks and drinking fountains B-2017-2421 2200 27TH ST Install 2 floor sinks and 4" drainage 27000 APN 6302007026 piping. 2 Record(s) $87,000.00 Roof 13-2018-2467 2110 37TH ST Replace exist roof sheet& cover. 47000 APN 6302013044 1 Record(s) $47,000.00 26 Permit(s) Total $5,609,300.00 r Daniel Wall Director of Public Works City of Vernon Building Department ° Demolition Report-January 2018 None r Daniel Wa I Director of Public Works City of Vernon Building Department New Buildings Report-January 2016 None i Daniel Wall Director Public Works City of Vernon 4 Building Department Status of Certificates of Occupancy Requests •� Month of January 2018 Request for Inspection 36 Approved 6 Pending 388 Temporary Occupancies 23 Daniel Wall Director of public Works City of Vernon Certificate of Occupancy Applications Date From 1/1/2018 to 1/31/2018 Issued Permit No. Project Address Tenant Description Fees Paid Square Feet C-2018-0881 2034 27TH ST Shaghal, LTd. Warehouse electric 1,04600 73215 APN 6302009029 goods C-2018-0882 3155 LEONIS BLVD Joy-U International, Inc. Warehouse general 885.00 33530 APN 6303020009 merchandise C-2018-0883 2454 27TH ST Shosho Fashion, Inc. Office use 385.00 3000 APN 6302004023 C-2018-0884 3222 WASHINGTON AND Apparel Inc. Office 38500 4200 APN 5169023032 C-2018-0886 2312 38TH ST Ace Syndicate LLC Warehouse general 385.00 5000 APN 6302015013 merchandise C-2018-0887 5400 SANTA FIE AVE El Cano Garment cutting 885.00 10353 APN 6309004011 service C-2018-0888 1931 27TH ST Sport Lia Inc. dba HR Warehouse and 885.00 20000 APN 6302009026 Logistics general merchandise C-2018-0889 5525 SOTO ST Shason Inc. Warehouse/office 1,207.00 506580 APN 6309026019 C-2018-0890 2133 38TH ST ANB Apparel Inc. DBA Warehouse apparel 885.00 8000 APN 6302013028 A.Peach &office C-2018-0891 2019 48TH ST Gen X Clothing, Inc. Warehouse 885.00 25312 APN garments C-2018-0892 2019 48TH ST Gen X Echo B Com, Inc. office for online retail 385.00 448 APN C-2018-0893 5527 DISTRICT BLVD O& B Embroidery Garment embroidery 385.00 1200 APN 6314019012 C-2018-0894 4608 50TH ST ADM Flooring, Inc. Warehouse 885.00 22000 APN 6304013028 bathroom accessones C-2018-0895 2900 SANTA FIE AVE Ducky Trading Inc. Warehouse clothing 385.00 1800 APN 6302005003 C-2018-0896 3305 VERNON AVE Samc Inc Office 385.00 424 APN 6303006071 C-2018-0897 5500 BOYLE AVE Style Melody, Inc. Apparel 1,207.00 102400 APN 6310007008 C-2018-0898 5300 SANTA FE AVE KSA Fashion Group, Inc. Garment 1,046.00 50802 APN 6309003036 manufacturing Issued Permit No. Project Address Tenant Description Fees Paid Square Feet C-2018-0899 4501 50TH ST Omega Apparel Services Garment cutting 885.00 20000 APN 6304017012 services C-2018-0900 2525 27TH ST AD Cutting, Inc. Garment sewing 885.00 6000 APN 6302003021 contractor C-2018-0901 5760 2ND ST Deluxe Logistrics Inc. Warehouse general 885.00 8050 APN 6308019031 merchandise C-2018-0902 2068 37TH ST Two Dollar Clothing Co. Manufacturing and 885.00 16000 APN 6302012005 sales C-2018-0903 1980 25TH ST Formaker Inc. Office use 385.00 100 APN 6302009017 C-2018-0904 2767 LEONIS BLVD International Wholesale Warehouse 385.00 2200 APN C-2018-0905 2141 51ST ST Mando's Trucking Corp Warehouse 385.00 3370 APN 6308015017 C-2018-0906 3310 LEONIS BLVD Lincoln International Warehouse 885.00 9600 APN 6303026007 C-2018-0907 4480 PACIFIC BLVD American Hifi Ind 26 Inc Office and Repair 0.00 18500 APN 6308005012 C-2018-0908 2646 DOWNEY RD Brands Xclusive Warehouse 385.00 1000 APN 5192025008 C-2018-0909 2833 LEONIS BLVD. Urban Imports Int. Office use 0.00 350 APN 6303022004 C-2018-0910 3211 44TH ST lawrence wholesale dba Office use 385.00 2400 APN 6303011029 A&R Provisions C-2018-0911 3305 VERNON AVE Pitman Enterprise USA LLC Meat Processing 885.00 17445 APN 6303006071 DBA Noblesse Global C-2018-0912 4920 SOTO ST Pol Clothing Inc. Warehouse/office 1,046.00 66395 APN 6303023009 C-2018-0913 5207 DOWNEY RD Uway Packaging Supplies Warhousing 885.00 23528 APN 6310002010 C-2018-0914 2279 49TH ST T&B Textile Inc. Textile design 0.00 800 APN C-2018-0915 2355 37TH ST California Gift Center Inc. Office use 385.00 80 APN 6302006018 C-2018-0916 2325 38TH ST Vernon Central Warehouse Storage of 385.00 0 APN 6302014013 Inc.dba Sweetener sweeteneres tanks Products Company 2 Issued.Permit No. Project Address Tenant Description Fees Paid Square Feet C-2018-0885 2620 LEONIS BLVD JOILLIV, INC. Office use/sample 85.00 970 APN 6308003020 design Total for Certificate of Occupancy: 22.832.00 1,065,052.00 36 Permits(s) Total Fees Paid 22.832,00 City of Vernon Certificate of Occupancy Issued Date From 1/1/2018 to 1/31/2018 Issued Permit No. Project Address Tenant Description Fees Paid Square Feet 1/3/2018 C-2017-0859 2101 37TH ST Many Many, Inc. Manufacturing of 885.00 5400 APN 6302010008 garments/cutting 1/4/2018 C-2017-0827 2305 52ND ST Redrhino: The Epoxy Contractor 885.00 10000 APN 6308016012 Flooring Co warehousing/flooring services equipment 1/4/2018 C-2017-0861 4490 AYERS AVE Loot Crate Inc. Warehousing of 0.00 94769 APN 6304001023 general merchandise 1/4/2018 C-2016-0560 2215 27TH ST New Cingular Wireless Cell tower 300.00 160 APN 6302008025 PCS, LLC dba AT&T Mobility 1/4/2018 C-2017-0798 2665 SANTA FE AVE Spirit Hoods Office use 385.00 200 APN 6302008016 1/17/2018 C-2017-0804 3874 SANTA FE AVE Phoenix Fulfillment Group Showroom of art 885.00 5400 APN 6302018017 LLC Total for Certificate of Occupancy: 3,340.00 115,929.00 6 Permits(s) Total Fees Paid 3,340.00 1 rb RECEIVED . ?I ;. +" JAN 3_ � =- f Lays ,-, IVE CITY ADMINISTRATION FES 012018 STAFF REPORT CITY CLERK'S OFFICE PUBLIC WORKS DEPARTMENT DATE: February 6, 2018 TO: Honorable Mayor and City Council FROM: Daniel Wall, Director of Public Works Department RE: Ordinance to Establish Overload Vehicle Permits Recommendation A. Find that approval of the proposed Ordinance is exempt from California Environmental Quality Act ("CEQA") review, because it is not a"project"under CEQA, which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. See CEQA Guidelines section 15378. Even if the ordinance were to be considered a"project," under CEQA Guidelines Section 15061(b)(3), the ordinance would be exempt from CEQA review, because it does not have the potential for causing a significant effect on the environment, especially where, as here, adoption of the ordinance is being pursued to provide the legal basis for the current practice of issuing overload vehicle permits. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here,the proposed Ordinance involves the establishment of Article VII of Chapter 22 of the Vernon Municipal Code authorizing issuance of overload vehicle permits and will not have any effect on the environment; and B. Conduct a Public Hearing and receive any comments from the public regarding the proposed Ordinance; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance establishing Article VII of Chapter 22 of the Vernon Municipal Code authorizing overload vehicle permits. Background The California Vehicle Code (CVC) limits the weight, width, length, and height of vehicles that are allowed on public streets and highways. Division 15, Chapter 5, Article 4, of the CVC, allows the legislative body of any city through an ordinance to permit the operation and moving of Page 1 of 2 vehicles and loads upon streets and highways under their jurisdiction whose weight and/or size exceed the maximums allowed by the CVC. Approximately 20 overload vehicle permit requests are made to the City in an average month. The Public Works Department and The Police Department currently accommodate these requests. It has been recently brought to staff s attention that these permits are not valid without an ordinance allowing overload vehicle permits. In order to accommodate the needs of the business community, while at the same time protecting the City's infrastructure, staff recommends the adoption of the proposed ordinance establishing overload permits. The proposed article is shown as Exhibit"A". Fiscal Impact There is no fiscal impact for the establishment of overload vehicle permits. Attachment(s) 1. Public Hearing Notice 2. Proposed Ordinance Page 2 of 2 4305 Santa Fe Avenue -' City of Vernon Vernon,CA 90058 - ; - 4 (323) 583-8811 YL NOTICE OF PUBLIC HEARING REGARDING THE PROPOSED ORDINANCE ADDING ARTICLE VII (OVERLOADS)TO CHAPTER 22 OF THE VERNON MUNICIPAL CODE The City of Vernon will conduct a Public Hearing,which you may attend. PLACE: Vernon City Hall City Council Chamber 4305 Santa Fe Avenue Vernon,CA 90058 DATE & TIME: Tuesday,February 6,2018 at 9:00 a.m. (or as soon thereafter as the matter can be heard) PURPOSE/SUBJECT: Consider the adoption of an Ordinance to include Article VII in the Vernon Municipal Code,Chapter 22,Streets and Sidewalks regarding overload vehicles and repealing all prior ordinances and parts of ordinances in conflict therewith. DOCUMENTS Notice is hereby given that a hard copy of the proposed ordinance will be available for public review during normal business hours in the City Clerk Department,located FOR REVIEW: at 4305 Santa Fe Avenue,Vernon,California,between the hours of 7:00 a.m.and 5:30 p.m. Monday through Thursday. Please send your comments or questions to: Daniel Wall,Director of Public Works City of Vernon 4305 Santa Fe Avenue, Vernon,CA 90058 (323)583-8811 Ext. 305 Email: dwallCaci.vemon.ca.us PROPOSED CEQA FINDING: Staff will recommend that the City Council find that this action is not subject to California Environmental Quality Act(CEQA)review,because this ordinance is not a"project"under CEQA,which is defined as a whole of an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment.See CEQA Guidelines section 15378. Even if the ordinance were to be considered a"project"under CEQA,which is not the case,the ordinance would be covered by the general rule set forth in CEQA Guidelines Section 15061(b)(3)which provides that CEQA applies only to projects which have the potential for causing a significant effect on the environment.Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment,the activity is not subject to CEQA.Here,the ordinance involves the establishment of Article VII of Chapter 22 of the Vernon Municipal Code,which would authorize the City to issue overload vehicle permits in conformity with its current practice and will not have any effect on the environment. If you challenge the adoption of an Ordinance to include Article VII in the Vernon Municipal Code Chapter 22,Streets and Sidewalks,regarding overload vehicles and repealing all prior ordinances and part of ordinances in conflict therewith or any provision thereof in court,you may be limited to raising only those issues you or someone else raised at the hearing described in this notice or in written correspondence delivered to the City of Vernon at,or prior to,the meeting. Americans with Disabilities Act(ADA): In compliance with ADA,if you need special assistance to participate in the meeting,please contact the Office of the City Clerk at(323)583-881 l ext. 546. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without further notice of a public hearing. Dated: _ Maria E.Ayala,City Clerk ORDINANCE NO . 1249 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VERNON, CALIFORNIA, ADDING ARTICLE VII TO CHAPTER 22 OF THE VERNON MUNICIPAL CODE TO AUTHORIZE OVERLOAD VEHICLE PERMITS WHEREAS, the City of Vernon (the "City" ) is a municipal corporation and a chartered city of the State of California organized and existing under its Charter and the Constitution of the State of California; and WHEREAS, the California Vehicle Code ( "CVC" ) limits the weight, width, length, and height of vehicles that are allowed on public streets and highways; and WHEREAS, Division 15, Chapter 5, Article 4, of the CVC, allows the legislative body of any city through an ordinance to permit the operation and moving of vehicles and loads upon streets and highways under their jurisdiction whose weight and/or size exceed the maximums allowed by the CVC; and WHEREAS, by memorandum dated February 5, 2018, the Director of Public Works has recommended the adoption of an ordinance adding Article VII to Chapter 22 of the Vernon Municipal Code allowing the City to issue overload vehicle permits in order to accommodate the needs of the business community, while at the same time protecting the City' s infrastructure; and WHEREAS, a duly-noticed public hearing has been held to consider the proposed ordinance changes, and public testimony has been received and considered; and WHEREAS, the City Council desires to add Article VII to Chapter 22 of the Vernon Municipal Code to authorize issuance of overload vehicle permits . THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS : SECTION 1 : The City Council of the City of Vernon hereby finds and determines that all of the foregoing recitals are true and correct . SECTION 2 : The City Council finds that the adoption of this Ordinance is exempt from California Environmental Quality Act ( "CEQA" ) review, because it is not a "project" under CEQA, which is defined as an action directly undertaken by a public agency which has the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment . CEQA Guidelines section 15378 . Even if the ordinance were to be considered a "project, " under CEQA Guidelines Section 15061 (b) (3) , the ordinance would be exempt from CEQA review, because it does not have the potential for causing a significant effect on the environment, especially where, as here, adoption of the ordinance is being pursued to provide the legal basis for the current practice of issuing overload vehicle permits . where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, the Ordinance involves the establishment of Article VII of Chapter 22 of the Vernon Municipal Code authorizing issuance of overload vehicle permits and will not have any effect on the environment. SECTION 3 : Article VII of Chapter 22, of the Vernon Municipal Code, is hereby added as set forth in Exhibit A which is attached hereto and incorporated by reference. SECTION 4 : Any ordinance, part of an ordinance, or code - 2 - section in conflict with this Ordinance is hereby repealed. SECTION 5 : Severability. If any chapter, article, section, subsection, subdivision, paragraph, sentence, clause, phrase, or word in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof . The City Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more chapters, articles, sections, subsections, subdivisions, paragraphs, sentences, clauses , phrases or words be declared unconstitutional, or invalid, or ineffective. SECTION 6 : Book of Ordinances . The City Clerk, or Deputy City Clerk, shall attest and certify to the adoption of this Ordinance and shall cause this Ordinance and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the Book of Ordinances of the Council of this City. The City Clerk, or Deputy City Clerk, shall cause this ordinance to be published or posted as required by law. 3 - SECTION 7 : Effective Date . This Ordinance shall go into effect and be in full force and effect at 12 : 01 a .m. on the thirty- first (31st) day after its passage . APPROVED AND ADOPTED this 20ch day of February, 2018 . Name : Title: Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVgU AS TO FORM Brian'-5yun, Senior Deputy . ity Attorney - 4 - STATE OF CALIFORNIA } ss COUNTY OF LOS ANGELES ) I , - City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Ordinance, being Ordinance No . 1249 was duly and regularly introduced at a regular meeting of the City Council of the City of Vernon, held in the City of Vernon on Tuesday, February 6 , 2018 , and thereafter adopted at a meeting of said City Council held on Tuesday, February 20, 2018 , by the following vote : AYES : Councilmembers : NOES : Councilmembers : ASSENT: Councilmembers : And thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of February, 2018 , at Vernon, California. City Clerk / Deputy City Clerk (SEAL) 5 - EXHIBIT A ARTICLE VII. OVERLOADS Sec. 22.110: DEFINITIONS: As hereinafter used in this article, the following words are defined as follows: OVERLOAD: Shall mean any vehicle or combination of vehicles exceeding as to height, width, length, size or weight of vehicle or load the limitations set forth in Division 15 of the California Vehicle Code; PUBLIC UTILITY: Shall mean the City of Vernon Public Utilities Department and any person owning, operating or maintaining overhead light, power, telephone, telegraph, signal or other wires or underground structures necessary for public service; PUBLIC WORKS DIRECTOR_ Shall mean the Director of Public Works for the City or his/her designee. Whenever any other word or phrase used hereinafter in this article is not defined herein, the definition thereof contained in the California Vehicle Code shall be deemed to apply. Sec. 22.111: PERMIT REQUIREMENTS: A. It shall be unlawful for any person to move any overload upon any street in the City unless a permit therefor has been issued by the Public Works Director and is valid and unrevoked. B. Every permit shall be carried in the vehicle or combination of vehicles to which it refers and shall be open to inspection by any peace officer or traffic officer, any authorized agent of the California Department of Transportation, any inspector of the Public Works Department of the City, or any officer or employee charged with the care or protection of the highways. C. It shall be unlawful to move any overload contrary to the terms and conditions of the permit issued by the Public Works Director_ Sec. 22.112: INSPECTION PRIOR TO ISSUANCE OF PERMIT: Whenever it is determined by the Public Works Director that an inspection of the load to be moved is required prior to the issuance of a permit, arrangements shall be made by the applicant for the inspection of the load at the convenience of the Public Works Director prior to the issuance of any overload permit. Sec. 22.113: RESTRICTIONS ON MOVEMENT: It shall be unlawful for any person to move upon any street: A. Any overload on any Friday, Saturday, Sunday or day designated by the Council as a holiday; provided, however, that the Public Works Director may permit overloads to be moved on a Friday, Saturday or Sunday or on any such holiday if he/she finds that the movement of the overload may be made safely and without undue interference with traffic. Such permission, when granted, shall be included in and made a part of the permit required by Section 22.111; and B. Any overload in rainy or foggy weather, either day or night. This section shall not apply to any overload moved at the special instance and request of any authorized public officer in the event of flood, fire or other public disaster or exigency. Sec. 22.114: PARKING AND STOPPING: A. Parking: It shall be unlawful to park or to leave an unattended overload in and upon any street in the City between sunset and sunrise.Any such overload shall be moved off the traveled way or pavement so as not to interfere with passing traffic before it is left unattended. B_ Stopping: It shall be unlawful at any time to stop any overload in excess of fourteen feet(14') in width upon any street in the City, except as required by traffic signs or signals or traffic conditions, or while actually moving the overload or portion thereof onto or off of the adjacent private property.The Public Works Director may limit those hours during which such moving is permitted. Sec. 22.115: NIGHT MOVING: When any overload is moved at night,warning lights must be displayed indicating the clearance of such overload to the rear, to the front, and to each side; such lights must be at least four(4) in number and be visible from a distance of five hundred feet (500') to the front, to the rear, and to each side, respectively, of such overload. Whenever a load exceeds fourteen feet (14') in width, it shall be accompanied by two (2) pilot vehicles with flashing warning lights, one preceding and one following the overload. Sec. 22.116: OVERLOAD PERMIT FEES: No permit to move any overload shall be issued by the Public Works Director unless the applicant has first: A. Made written application therefor upon forms provided by the Public Works Director. The Public Works Director may require the applicant to furnish him with such information as he determines is necessary under the circumstances in order to carry out the provisions of this article,- B. Paid the fee in an amount designated in the Vernon Fee Resolution at the time the application is filed with the Public Works Director; and C_ Complied with all other applicable provisions of this article. Sec. 22.117: PROCEDURE UPON APPLICATION: The Public Works Director shall receive the application at least seven (7) calendar days prior to the proposed time of the move. The Public Works Director shall notify potentially affected public utilities, City departments, and/or agencies of the requested overload move, so that the affected utility, etc., may have time to review the request and respond accordingly. In such instances where an affected facility will have to be moved or altered, the applicant shall have on deposit with the owner of the affected facility an amount of money equal to the estimated cost to said affected party to make the necessary alterations to its facility. 22.118:ISSUANCE OF PERMIT: A. If the Public Works Director shall determine from the application, or upon such independent investigation as he/she deems necessary, that issuance of any permit would unreasonably subject highways, bridges or other public property or places to injury or damage or would create a hazard to life or property, the Public Works Director shall deny the application; otherwise, if the Public Works Director shall first determine that all applicable provisions of this article have been complied with, he/she shall issue a permit; but the Public Works Director in his discretion may limit the number of trips, establish seasonal or other time limitations within which the vehicle or vehicles described may be operated, or otherwise limit or prescribe conditions of operations, when necessary to assure against undue damage to road foundations, surfaces or structures or to protect highways, bridges or other public property or places from injury or damage or to protect life or property. B. Whenever any overload is proposed to be moved in more than one section or portion, a separate permit shall be issued for the moving of each section or portion of such overload. C. The Public Works Director shall determine the route over which each overload maybe moved in accordance with the clearance permitted by underpasses, overhead wires and other physical obstacles and conditions, and in accordance with the capability of any structure, roadway or other facility to support the load imposed thereon by the overload. D. The Public Works Director shall determine the times when the overload shall be moved in accordance with the provisions of this article and in accordance with public convenience and safety. Every such permit shall become and be void unless the moving of the overload shall be completed within the time specified in the application for such permit; provided, however, that the Public Works Director may extend such time when the moving of any overload or any section or portion thereof is rendered impracticable by reason of inclemency of the weather, strikes or other causes not within the control of the permittee. Sec. 22.119: EXTENDED USE PERMITS: A. The Public Works Director may issue permits for continuous movement of similar overloads over the same route for a period of up to one year; provided, however, that all such permits shall expire on the last calendar day of the year in which they were issued. B. No such permit shall be issued, however, unless the applicant shall post and maintain with the Public Works Director a policy of property damage insurance or a bond and a certificate of insurance in compliance with Section 22.121. C. The Public Works Director shall adopt such rules and regulations regarding the issuance of annual permits as he determines are necessary to control the moving, size and weight of the equipment, including the designation of routes to be traveled, days and hours during which movement is permitted and safety devices required in order to safeguard the public health, safety, welfare or property. Sec. 22.120: PERMIT CONTENTS AND LIMITATIONS: A. No permit to move any overload shall be valid unless it shall set forth specifically on its face and at a minimum: 1. The period of time for which it is to be effective,- 2 The route or routes over which the overload or overloads may be moved,- 3 The hours of the day or night during which the overload may be moved. Sec. 22.121: INSURANCE AND BONDS: A Every applicant for a permit to move any overload over any street within the City shall post and maintain with the Public Works Director before the permit is issued a policy of property damage insurance or a bond in an amount the Public Works Director deems satisfactory. Such policy or bond shall be first approved by the Public Works Director. Any such bond shall be conditioned on the permittee's promise to pay any and all loss or damage sustained by or done to any public property as a result of the movement of such overload, and that the principal shall indemnify the City for any such loss or damages. If the policy of property damage insurance or bond is insufficient to pay such costs, the balance may be recovered by the City from the permittee in any court of competent jurisdiction- B. In addition, every permittee shall carry and maintain for the full effective period of the permit, and any renewal thereof, bodily injury liability and property damage insurance including completed operations coverage, protecting the permittee from any and all claims and actions for bodily injury, including accidental death, and for property damage, which may directly or indirectly arise from, grow out of, or be attributable to, his operations or performance under the permit, whether such operations be by the permittee or by any subcontractor, or by any person directly or indirectly employed by either or any of them, in an amount the Public Works Director deems satisfactory for bodily injuries, including accidental death, to any one person; and subject to the same limit for each person in an amount the Public Works Director deems satisfactory on account of any one occurrence; and in an amount the Public Works Director deems satisfactory for property damage on account of any one occurrence. Said insurance shall indemnify and save harmless the City, its officers, employees and representatives from any and all claims and actions for bodily injury, including accidental death, and for property damage, which may directly or indirectly arise from, grow out of or be attributable to operations under the permit. However, said insurance need not protect against injury or death occurring to any officer, employee or representative while acting within the scope of his employment under the Workmen's Compensation Act. Said insurance shall provide that it will not be modified, changed or terminated until at least ten (10) days' notice thereof has been filed with the City Clerk. Lapse or termination of such insurance shall automatically void the permit. Sec. 22.122: OVERLOAD INSPECTOR FEES: A. Where the Public Works Director, as a condition of issuance of a permit to move any overload, requires an inspection of the overload at the site or requires it to be accompanied by an inspector, the applicant shall deposit in advance an amount to be determined by the Public Works Director to be adequate to cover the cost of inspection for the time deemed by the Public Works Director necessary for the performance of such service. B. At the completion of the moving of such overload, the Public Works Director shall deduct from such deposit a sum equal to the cost of providing such inspection and shall refund to the depositor any difference between the amount deposited and the amount so deducted. C. Notwithstanding the need for an inspector to inspect the overload at the loading site, or for the need for an inspector to accompany the overload through the City, the Public Works Director shall collect a fee to inspect the route traveled by the overload whenever the load exceeds twenty five feet (25') in width and/or seventeen feet(17') in height or, in the opinion of the Public Works Director, the overload may inflict damage to public or private property. Said inspection fee shall be in an amount designated in the City of Vernon Fee Resolution. Sec. 22.123, NO INTERFERENCE WITH PUBLIC UTILITY PROPERTY: No permittee shall interfere in any manner whatsoever with any property of any public utility, notwithstanding anything in the permit granted by the Public Works Director pursuant to the provisions of this article. Sec. 22.124: LIMITED EXEMPTION FOR GOVERNMENTAL AUTHORITIES: The provisions of this article shall apply to the United States, this State, counties, municipal corporations, school districts and to all other governmental bodies, agencies or instrumentalities; provided, however, that if any such government or governmental agency or instrumentality shall file with the Public Works Director an agreement in writing to pay all damages, costs or expenses which may be suffered or incurred by this City as a result of the movement of any overload by such government, agency or instrumentality, then it need not pay any permit fee or post any deposit, policy of property damage insurance or bond or maintain any insurance otherwise required by any such provision. This exemption shall not apply to any private contractor engaged by any governmental body nor to any equipment or vehicle not operated by an employee of the governmental body moving the overload under the supervision and control of an officer thereof. f RECEIVED ~ r �WED FEB 12 2018 F 2018 STAFF REPORT Cipi i,,�J-,,-1-flSTRAT10N CITY CLERK'S OFFICE FIRE DEPARTMENT DATE: February 20, 2018 TO: Honorable Mayor and City Council FROM: Bruce K. English Fire Chief AA Originator: Adriana Ramos, Fire Administrative Analyst RE: Approval of the 2016 SHSP Subrecipient Agreement between the County of Los Angeles and the City of Vernon in connection with the Fiscal Year 2016 State Homeland Security Program Recommendation A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving and authorizing the City's participation in the 2016 State Homeland Security Program ("2016 SHSP"), approving and authorizing the execution of an agreement by and between the City of Vernon and the County of Los Angeles, and authorize the Mayor and City Administrator to execute documents necessary to obtain the grant. The County of Los Angeles has approved and awarded 2016 SHSP grant funds in the amount of $70,000.00 to the City of Vernon's Fire Department. Background The U.S. Department of Homeland Security Title 2 Code of Federal Regulations through the Office of Grant and Training, has provided financial assistance for the State Homeland Security Program ("SHSP"), Catalog of Federal Domestic Assistance 97.067 directly to the California Governor's Office of Emergency Services ("Cal OES") for the 2016 SHSP Grant. The objective of the SHSP Grant is to address unique equipment, training, exercise and planning management needs and to assist in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism. On November 29, 2016, the County of Los Angeles Board of Supervisors authorized the Chief Executive Officer ("CEO") to prepare and execute the 2016 SHSP Grant Agreement. As such, Page 1 of 2 the CEO wishes to distribute 2016 SHSP grant funds to the City of Vernon in the amount of $70,000.00. The grant performance began on September 1, 2016. All purchases for this grant must be processed to the County of Los Angeles before the end of the performance period on March 31, 2019. The 2016 SHSP grant is administered by the County of Los Angeles and is managed and overseen by the CEO. The Vernon Fire Department will use funding from the 2016 SHSP Grant for Urban Search and Rescue ("USAR") and Hazardous Materials ("HAZMAT") Regional Training Center props and equipment. Participation in the 2016 SHSP Grant will provide the Vernon Fire Department with new training capabilities that will allow the department and local agencies to train in a safe and controlled environment. The City Attorney's office has reviewed and approved the proposed agreement as to form. Fiscal Impact The 2016 SHSP Grant is 100% reimbursable and there are no cost-share or match requirements. The County of Los Angeles will reimburse the City of Vernon for all purchased equipment up to the awarded grant funds. To receive reimbursement for equipment purchased using grant funds, the Fire department will be responsible for submitting all required documents/paperwork to the County of Los Angeles, demonstrating that the items were delivered and paid within the specified time frame. Attachment(s) 1. Proposed resolution with Subrecipient Agreement between the County of Los Angeles and the City of Vernon Page 2 of 2 RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING THE CITY' S PARTICIPATION IN THE 2016 STATE HOMELAND SECURITY PROGRAM BY THE VERNON FIRE DEPARTMENT, APPROVING AND AUTHORIZING THE EXECUTION OF A SUBRECIPIENT AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND THE COUNTY OF LOS ANGELES AND AUTHORIZING THE EXECUTION OF DOCUMENTS NECESSARY TO OBTAIN SAID GRANT WHEREAS, the Department of Homeland Security, through the Office for Domestic Preparedness, provides grant funding through a State Homeland Security Program to California to enhance the ability of the state, urban areas, local jurisdictions, and certain non-profit organizations, to prevent, deter, respond to and recover from threats and incidents of terrorism (the "SHSP Grant" ) ; and WHEREAS, the County of Los Angeles Office of Emergency Management is the sub-grantee for the 2016 SHSP Grant and the City of Vernon has been awarded a 2016 SHSP Grant as a sub-recipient; and WHEREAS, the County of Los Angeles will coordinate all related activities with sub-recipients; and WHEREAS, during the application and review process for the 2016 SHSP Grant, the Vernon Fire Department requested funding for the Urban Search and Rescue ( "USAR" ) and Hazardous Materials ( "HAZMAT" ) Regional Training Center props and equipment of $70, 000 . 00, subject to approval by the City Council ; and WHEREAS, the City of Vernon Fire Department has been awarded the total sum of $70, 000 . 00 and the County of Los Angeles is requiring a formal Subrecipient Agreement between the City of Vernon and the County of Los Angeles outlining the requirements of the 2016 SHSP Grant and is also requiring the completion and electronic submittal of a Project Spending Plan for each line item within each of the approved projects; and WHEREAS, the 2016 SHSP Grant is a reimbursable grant for all authorized equipment purchases and training expenses with no cost- sharing or match requirements; and WHEREAS, participation in the 2016 SHSP Grant will provide the Vernon Fire Department with new training capabilities that will allow the department and local agencies to train in a safe and controlled environment; and WHEREAS, by memo dated February 20, 2018, the Fire Department has recommended that the City participate in the 2016 SHSP Grant and approve and authorize the execution of all necessary documents to receive funding under the 2016 SHSP Grant in the total sum of $70, 000 . 00; and WHEREAS, the City Council of the City of Vernon desires to participate in the 2016 SHSP Grant and approve and authorize the execution of the necessary documents to receive funding under the 2016 SHSP Grant in the total sum of $70, 000 . 00 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE: CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA) , because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378 . 2 - SECTION 3 : The City Council of the City of Vernon hereby approves the City' s participation in the 2016 SHSP Grant . SECTION 4 : The City Council of the City of Vernon hereby approves the Subrecipient Agreement with the County of Los Angeles, in substantially the same form as the copy which is attached hereto as Exhibit A. SECTION 5 : The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to execute the Agreement for, and on behalf of , the City of Vernon and the City Clerk, or Deputy City Clerk, is hereby authorized to attest thereto. SECTION 6: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever action is deemed necessary or desirable for the purpose of implementing and carrying out the purposes specified in the Agreement, including without limitation, the execution of any and all documents necessary for the purpose of securing grant funds for, and on behalf of, the City of Vernon. SECTION 7 : The City Council of the City of Vernon hereby directs the City Clerk, or the Deputy City Clerk, to submit the Agreement, executed by the City, and related documents to the County of Los Angeles . - 3 - SECTION 8 : The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 20th day of February, 2018 . Name : Title : Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: Brian Byvn, Senior Deputy C ' ty At 4 STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I, City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, February 20, 2018, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this _ day of February, 2018 , at Vernon, California. City Clerk / Deputy City Clerk (SEAL) - 5 - EXHIBIT A State Homeland Security Program Subrecipient Agreement Grant Year 2016 Between the County of Los Angeles and the City of Vernon SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF VERNON THIS AGREEMENT ("Agreement") is made and entered into by and between the County of Los Angeles, a political subdivision of the State of California (the "County of Los Angeles"), and the City of Vernon, a public agency (the "Subrecipient"). W I T N E S S E T H WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal Regulations (CFR) through the Office of Grants and Training (G&T), has provided financial assistance for the State Homeland Security Program (SHSP), Catalog of Federal Domestic Assistance (CFDA) 97.067 — Homeland Security Grant Program directly to the California Governor's Office of Emergency Services (Cal OES) for the 2016 SHSP, FAIN #EMW 2016-SS-00102, Federal Award dated September 16, 2016. This Federal Award is not a R&D award; and WHEREAS, the Cal OES provides said funds to the County of Los Angeles (DUNS#052238763) as its Subgrantee, and the Chief Executive Office (CEO) is responsible for managing and overseeing the SHSP funds that are distributed to other specified jurisdictions within Los Angeles County, and WHEREAS, this financial assistance is being provided to the Subrecipient in order to address the unique equipment, training, organization, exercise and planning needs of the Subrecipient, and to assist the Subrecipient in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of the 2016 SHSP grant from Cal OES in the total amount of$10,415,280; and WHEREAS, the CEO now wishes to distribute 2016 SHSP grant funds to the Subrecipient in the amount of$70,000, as further detailed in this Agreement; and WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities providing for re-allocation and use of these funds; and to execute all future amendments, modifications, extensions, and augmentations relative to the subrecipient agreements, as necessary; and WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing this Agreement, and the County of Los Angeles Board of Supervisors on November 29, 2016 authorized the CEO to prepare and execute this Agreement. Page 1 NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows: SECTION I INTRODUCTION §101. Parties to this Agreement The parties to this Agreement are: A. County of Los Angeles, a political subdivision of the State of California, having its principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street, Los Angeles, CA 90012; and B. City of Vernon, a public agency, having its principal office at §102. Representatives of the Parties and Service of Notices A. The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands and communications must be given are as follows- 1. The representative of the County of Los Angeles is, unless otherwise stated in this Agreement: Jose Chew, Grant Director Chief Executive Office, Los Angeles County (LAC) 500 West Temple Street, Room B-79-2 Los Angeles, CA 90012 Phone (213) 974-1549 Fax: (213) 687-3765 jchew@ceo.lacounty.gov With a copy to: Craig Hirakawa, Grant Manager Chief Executive Office, LAC 500 West Temple Street, Room B-79-2 Los Angeles, CA 90012 Phone: (213) 974-1127 Fax: (213) 687-3765 chirakawa@ceo.lacounty.gov Page 2 2. The representative of Subrecipient is: Name and Title: Bruce K. English, Fire Chief Organization/DUNS # City of Vernon/06-088-3022 Address: 4305 Santa Fe Avenue City/State/Zip: Vernon,CA 90058 Phone: (323) 583-8811 ext. 287 Fax: (323) 826-1407 Email: benglish@ci.vernon.ca.us i I With a copy to.- Name and Title: David Lazar, Fire Battalion Chief Organization City of Vernon Address: 4305 Santa Fe Avenue City/State/Zip: Vernon,CA 90058 Phone: (323) 583-8811 ext. 511 Fax: (323) 826-1407 Email: , dlazar@ci.vernon.ca.us B. Formal notices, demands and communications to be given hereunder by either party must be made in writing and may be effected by personal delivery, regular U.S. Postal mail service and/or e-mail. In the event of personal delivery or email, the message will be deemed communicated upon receipt by the County of Los Angeles. In the event of mail service, the message will be deemed communicated as of the date of mailing. Page 3 C. If the name and/or title of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice must be given, in accord with this section, within five (5) business days of said change. §103. Independent Party Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the County of Los Angeles. An employee of Subrecipient is not, and will-not be deemed, an employee of the County of Los Angeles by virtue of this Agreement, and Subrecipient must so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient must not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the County of Los Angeles by virtue of this Agreement. §104. Conditions Precedent to Execution of This Agreement Subrecipient must provide the following signed documents to the County of Los Angeles, unless otherwise exempted: A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A and made a part hereof, in accordance with §411.A.14 of this Agreement. Subrecipient must also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by Subrecipient. B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, attached hereto as Exhibit B and made a part hereof, as required by Executive Order 12549 in accordance with §411.A.12 of this Agreement. C. Certification Regarding Drug-Free Workplace, attached hereto as Exhibit C and made a part hereof, in accordance with §411.A.13 of this Agreement. D. Certification of Grant Assurances — Non-Construction Programs, attached hereto as Exhibit D and made a part hereof, in accordance with §411.0 of this Agreement. SECTION II TERM AND SERVICES TO BE PROVIDED §201. Performance Period The performance period of this Agreement is from September 1, 2016 to March 31, 2019, unless the County of Los Angeles, with Cal OES approval, Page 4 provides written notification to the Subrecipient that the performance period has been extended, in which case the performance period will be so extended by such written notification, as provided in §502, below. §202. Use of Grant Funds A. Subrecipient and the County of Los Angeles have previously completed a mutually approved budget/expenditure plan, hereinafter "Budget," for the 2016 SHSP, which has been approved by Cal OES. This information is contained in a copy of the Final Grant Award Letter and Worksheet, attached hereto as Exhibit E. Any request by Subrecipient to modify the Budget must be made in writing with the appropriate justification and submitted to CEO for approval. If during the County of Los Angeles review process, additional information or documentation is required, the Subrecipient will have ten (10) business days to comply with the request. If the Subrecipient does not comply with the request, CEO will issue written notification indicating that the requested modification will not be processed. Modifications must be approved in writing by the County of Los Angeles and Cal OES during the term of this Agreement. Upon approval, all other terms of this Agreement will remain in effect. Subrecipient must utilize grant funds in accordance with all Federal regulations and State Guidelines B. Subrecipient agrees that grant funds awarded will be used to supplement existing funds for program activities, and will not supplant (replace) non-Federal funds. C. Subrecipient must review the Federal Debarment Listing at https://www.sam.gov/portaUSAM/#1 prior to the purchase of equipment or services to ensure the intended vendor is not listed and also maintain documentation that the list was verified. D. Prior to the purchase of equipment or services utilizing a sole source contract of $150,000 or more, justification must be presented to CEO, who upon review will request approval from Cal OES. Such approval in writing must be obtained prior to the commitment of funds. E. Subrecipient must provide any reports requested by the County of Los Angeles to the CEO indicating Subrecipient's performance under this Agreement, including progress on meeting program goals. Reports must be in the form requested by the County of Los Angeles, and must be provided by the 151h of the following month. Subrecipient must submit claims for reimbursement in a timely manner. Page 5 F. Subrecipient must provide an electronic copy of their Annual Single Audit Report, as required by 2 CFR Part 200, to CEO no later than March 31st (fiscal year ending June 30) or June 3011 (fiscal year ending September 30) of the year following the reporting period; G. Subrecipient will be monitored by the County of Los Angeles on an annual basis to ensure compliance with Cal OES grant program requirements. The County of Los Angeles anticipates that said monitoring will include, at a minimum, one on- site visit during the term of this Agreement. H. Subrecipient must provide a Corrective Action Plan to CEO within 30 days of any audit finding. I. Any equipment acquired pursuant to this Agreement must be authorized in the G&T Authorized Equipment List (AEL) available online at https://www.fema.gov/authorized-equipment-list and the Funding Guidelines of the 2016 SHSP, Funding Opportunity Announcement, incorporated by reference, and attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet or exceed the minimum Federal requirements. Federal procurement requirements for the 2016 SHSP can be found at Title 2 CFR Part 200.313. Any equipment acquired or obtained with Grant Funds: 1. Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant; 2. Will be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that plan; 3. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan. J. Equipment acquired pursuant to this Agreement will be subject to the requirements of Title 2 CFR Part 200.313. For the purposes of this subsection, "Equipment" is defined as tangible nonexpendable property, having a useful life of more than one year which costs $5,000 or more per unit. Items costing less than $5,000, but acquired under the "Equipment" category of the Grant must also be listed on any required Equipment Listing. 1. Equipment must be used by Subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or Page 6 program continues to be supported by Federal funds. When no longer needed for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency. 2. Subrecipient must make Equipment available for use on other like projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by the awarding agency. 3, An Equipment Listing must be maintained listing each item of Equipment acquired with SHSP funds. The Equipment Listing must be kept up to date at all times. Any changes must be recorded in the Listing within ten (10) business days and the updated Listing is to be forwarded to the County of Los Angeles Auditor-Controller Shared Services Division. The Equipment Property Records must be maintained that include: (a) a description of the property, (b) a serial number or other identification number, (c) the source of property, (d) who holds title, (e) the acquisition date, (f) and cost of the property, (g) percentage of Federal participation in the cost of the property, (h) the location, (i) use and condition of the property, 0) and any ultimate disposition data including the date of disposal and sale price of the property. Records must be retained by the subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the CFR. 4. All Equipment obtained under this Agreement must have an appropriate identification decal affixed to it, and, when practical, must be affixed where it is readily visible. 5. A physical inventory of the Equipment must be taken by the Subrecipient and the results reconciled with the Equipment Listing at least once every two years or prior to any site visit by State or Federal auditors/monitors. The Subrecipient is required to submit a letter certifying as to the accuracy of the Equipment Listing to the CEO, in the frequency as above. K. Any planning paid pursuant to this Agreement must conform to the guidelines as listed in 2016 SHSP, Funding Opportunity Announcement or subsequent grant year programs. I_. Any training paid pursuant to this Agreement must conform to the guidelines as listed in 2016 SHSP, Funding Opportunity Announcement, and must be first submitted to CEO and then pre-authorized by Cal DES. A catalog of federally approved and sponsored training courses is available at https:l/www.firstrespondertraining.gov/frt/. . M. Any exercise paid pursuant to this Agreement must conform to the guidelines as listed in 2016 SHSP, Funding Opportunity Announcement. Detailed Homeland Page 7 Security Exercise and Evaluation Program Guidance is available at https://hseep.preptoolkit.or-q . N. Subrecipient must provide to CEO a spending plan detailing the required steps and timeframes required to complete the approved projects within the grant timeframe. Subrecipient must submit the spending plan to CEO prior to final execution of the Agreement. O. Any organization activities paid pursuant to this Agreement must conform to the guidelines as listed in 2016 SHSP, Funding Opportunity Announcement. P. Any personnel activities paid pursuant to this Agreement must conform to the guidelines as listed in 2016 SHSP, Funding Opportunity Announcement. Q. Pursuant to this Agreement, indirect costs are not reimbursable. SECTION III PAYMENT §301. Payment of Grant Funds and Method of Payment A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant amount of$70,000 as expenditures are incurred and paid by Subrecipient and all documentation is reviewed and approved by County of Los Angeles. All expenditures must be for the purchase of equipment, exercises, training, and planning as described in Section II of this Agreement. The grant amount represents the amount allocated to Subrecipient in the 2016 SHSP Grant Award Letter from Cal OES. B. Subrecipient must submit reimbursement requests to the County of Los Angeles Auditor-Controller Shared Services Division requesting payment as soon as expenses are incurred and paid, and the required supporting documentation is available. Said timeframe should be within ten (10) business days of Subrecipient's payment to vendors and/or prescribed due dates by CEO and/or Cal OES. Each reimbursement request must be accompanied by the Reimbursement Form (attached hereto as Exhibit G). All appropriate back-up documentation must be attached to the reimbursement form, including the method of procurement, purchase orders, invoices, report of goods received, and proof of payment. For training reimbursements, Subrecipient must include a copy of the class roster verifying training attendees, proof that prior approval was obtained from Cal OES and that a Cal OES tracking number has been assigned to the course, and timesheets and payroll registers for all training attendees. Page 8 For exercise reimbursements, Subrecipient must enter the After Action Report (AAR) and Improvement Plan on the State Office of Domestic Preparedness secure portal within 60 days following completion of the exercise and submit proof of prior State approval of the AAR with the reimbursement request. For planning reimbursements, Subrecipient must include a copy of the final tangible product as a result of the planning project. C. The County of Los Angeles may, at its discretion, reallocate unexpended grant funds to another subrecipient. Said reallocation may occur upon approval by the County of Los Angeles of a Subrecipient reimbursement submission, inquiry from the County of Los Angeles to the Subrecipient regarding fund utilization, or by written notification from the Subrecipient to the County of Los Angeles that a portion of the grant funds identified in §301.A., above, will not be utilized. As provided in §502, below, any increase or decrease in the grant amount specified in §301.A., above, may be effectuated by a written notification by the County of Los Angeles to the Subrecipient. D. Payment of reimbursement request will be withheld by the County of Los Angeles until the County of Los Angeles has determined that Subrecipient has turned in all supporting documentation and completed the requirements of this Agreement. F, It is understood that the County of Los Angeles makes no commitment to fund this Agreement beyond the terms set forth herein. F. 1. Funding for all periods of this Agreement is subject to continuing Federal appropriation of grant funds for this program. In the event of a loss or reduction of Federal appropriation of grant funds for this program, the Agreement may be terminated, or appropriately amended, immediately upon notice to Subrecipient of such loss or reduction of Federal grant funds. 2. County of Los Angeles will make a good-faith effort to notify Subrecipient, in writing, of such non-appropriation at the earliest time. SECTION IV STANDARD PROVISIONS §401. Construction of Provisions and Titles Herein All titles or subtitles appearing herein have been inserted for convenience and do not, and will not be deemed to, affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement will be construed according to its fair meaning and not strictly for or against either party. Page 9 f §402. Applicable Law. Interpretation and Enforcement Each party's performance hereunder must comply with all applicable laws of the United States of America, the State of California, and the County of Los Angeles. This Agreement will be enforced and interpreted, as applicable, under the laws of the United States of America, the State of California and the County of Los Angeles. If any part, term or provision of this Agreement is held void, illegal, unenforceable, or in conflict with any law of a Federal, State or Local Government having jurisdiction over this Agreement, the validity of the remainder of the Agreement will not be affected thereby. Applicable Federal or State requirements that are more restrictive will be followed. §403. Integrated Agreement This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein. §404. Breach If any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein except that in all events, no party may recover more than once, suffer a penalty or forfeiture, or be unjustly compensated. §405. Prohibition Against Assignment or Delegation Subrecipient may not do any of the following, unless it has first obtained the written permission of the County of Los Angeles: A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §406. Permits Subrecipient and its officers, agents and employees must obtain and maintain all permits and licenses necessary for Subrecipient's performance hereunder and must pay any fees required therefor. Subrecipient further certifies that it will Page 10 immediately notify the County of Los Angeles of any suspension, termination, lapse, non-renewal or restriction of licenses, certificates, or other documents. §407. Nondiscrimination and Affirmative Action Subrecipient must comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America, the State of California, and the County of Los Angeles. In performing this Agreement, Subrecipient must not discriminate in its employment practices against any employee or applicant for employment because of such person's race, religion, national origin, ancestry, sex, sexual orientation, age, physical handicap, mental disability, marital status, domestic partner status or medical condition. Subrecipient must comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60). If required, Subrecipient must submit an Equal Employment Opportunity Plan to the Department of Justice Office of Civil Rights in accordance with guidelines listed at hftp:/&vww.oip.usdo'.qov/abouttocr/eeop.htm. Any subcontract entered into by the Subrecipient relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this §407 of this Agreement. §408. Indemnification Each of the parties to this Agreement is a public entity. This indemnity provision is written in contemplation of the provisions of Section 895.2 of the Government Code of the State of California, which impose certain tort liability jointly upon public entities, solely by reason of such entities being parties to an agreement, and the parties agree that this indemnity provision will apply and will be enforceable regardless of whether Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as between themselves, consistent with the authorization contained in Government Code Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. To achieve the above-stated purpose, each party agrees to indemnify and hold harmless the other party for any liability arising out of its own negligent acts or omissions in the performance of this Agreement (i.e., the Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for liability arising out of the Subrecipient's negligent or wrongful acts or omissions and the County of Los Angeles agrees to indemnify and hold harmless the Subrecipient for liability arising out of the County of Los Angeles' negligent or wrongful acts or omissions). Each party further agrees to indemnify and hold harmless the other party for liability that is imposed on the other party solely by virtue of Government Page 11 Code Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein. Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement. §409. Conflict of Interest A. The Subrecipient covenants that none of its directors, officers, employees, or agents may participate in selecting, or administrating, any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor; or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc.; or where such person knows or should have known that: 1. A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract; 2. The subcontractor is someone with whom such person has or is negotiating any prospective employment; or 3. The participation of such person would be prohibited by the California Political Reform Act, California Government Code §87100 et seg. if such person were a public officer, because such person would have a "financial or other interest" in the subcontract. B. Definitions: 1. The term "immediate family" means domestic partner and/or those persons related by blood or marriage, such as husband, wife, father, mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law. 2. The term "financial or other interest" means: a. Any direct or indirect financial interest in the specific contract, including but not limited to, a commission or fee, a share of the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward. b. Any of the following interests in the subcontractor ownership: partnership interest or other beneficial interest of five percent or more; ownership of five percent or more of the stock; employment in a managerial capacity; or membership on the board of directors or governing body. Page 12 C. The Subrecipient further covenants that no officer, director, employee, or agent may solicit or accept gratuities, favors, or anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent). D. The Subrecipient may not subcontract with a former director, officer, or employee within a one year period following the termination of the relationship between said person and the Subrecipient. E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the Subrecipient must disclose to the County of Los Angeles any relationship, financial or otherwise, direct or indirect, of the Subrecipient or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees. F. For further clarification of the meaning of any of the terms used herein, the parties agree that references are made to the guidelines, rules, and laws of the County of Los Angeles, State of California, and Federal regulations regarding conflict of interest. G. The Subrecipient warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this Agreement. H. The Subrecipient covenants that no member, officer or employee of Subrecipient may have interest, direct or indirect, in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafter. I. The Subrecipient must incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this grant and must substitute the term "subcontractor" for the term "Subrecipient" and "sub subcontractor" for"Subcontractor". §410. Restriction on Disclosures Any reports, analyses, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec. 6250 et seq.). Page 13 §411. Statutes and Regulations Applicable To All Grant Contracts A. Subrecipient must comply with all applicable requirements of State, Federal, and County of Los Angeles laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. Subrecipient must comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: 1. CFR Subrecipient must comply with Title 2 CFR Part 200. 2. Single Audit Act Since Federal funds are used in the performance of this Agreement, Subrecipient must, as applicable, adhere to the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any administrative regulation or field memos implementing the Act. 3. Americans with Disabilities Act Subrecipient hereby certifies that, as applicable, it will comply with the Americans with Disabilities Act 42, USC §§12101 et seg., and its implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the Americans with Disabilities Act. Subrecipient will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any subcontract entered into by Subrecipient, relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this paragraph. 4. Political and Sectarian Activity Prohibited None of the funds, materials, property or services provided directly or indirectly under this Agreement may be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Neither may any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation. None of the funds provided pursuant to this Agreement may be used for any sectarian purpose or to support or benefit any sectarian activity. Page 14 Subrecipient must file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by Subrecipient. Subrecipient must require that the language of this Certification be included in the award documents for all sub-awards at all tiers and that all subcontractors certify and disclose accordingly. 5. Records lnsr)ection At any time during normal business hours and as often as either the County of Los Angeles, the U.S. Comptroller General or the Auditor General of the State of California may deem necessary, Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement. The County of Los Angeles, the U.S. Comptroller General and the Auditor General of the State of California have the authority to audit, examine and make excerpts or transcripts from records, including all Subrecipient's method of procurement, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Subrecipient agrees to provide any reports requested by the County of Los Angeles regarding performance of this Agreement. 6. Records Maintenance Records, in their original form, must be maintained in accordance with requirements prescribed by the County of Los Angeles with respect to all matters specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records must be retained for a period five (5) years after termination of this Agreement and after final disposition of all pending matters. "Pending matters" include, but are not limited to, an audit, litigation or other actions involving records. The County of Los Angeles may, at its discretion, take possession of, retain and audit said records. Records, in their original form pertaining to matters covered by this Agreement, must at all times be retained within the County of Los Angeles unless authorization to remove them is granted in writing by the County of Los Angeles. 7. Subcontracts and Procurement Subrecipient must, as applicable, comply with the Federal, State and County of Los Angeles standards in the award of any subcontracts. For purposes of this Agreement, subcontracts include but are not limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Page 15 Subrecipient must, as applicable, ensure that the terms of this Agreement with the County of Los Angeles are incorporated into all Subcontractor agreements. The Subrecipient must submit all Subcontractor agreements to the County of Los Angeles for review prior to the release of any funds to the Subcontractor. The Subrecipient must withhold funds to any Subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor agreement. 8. Labor Subrecipient must, as applicable, comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System Personnel Administration (5 CFR 900, Subpart F). Subrecipient must, as applicable, comply with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7); the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874); the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements; and the Hatch Act (5 USC §§1501-1508 and 7324-7328). Subrecipient must, as applicable, comply with the Federal Fair Labor Standards Act (29 U.S.C. §201) regarding wages and hours of employment. None of the funds may be used to promote or deter union/labor organizing activities. CA Gov't Code Sec. 16645 et seq. 9. Civil Rights Subrecipient must, as applicable, comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of disabilities; (d) the Age Discrimination act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Page 16 Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records, (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; 0) the requirements of any other nondiscrimination statute(s) that may apply to the application; and (k) P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 10. Environmental Subrecipient must, as applicable, comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. Subrecipient must, as applicable, comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514.. (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.), (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection Act of 1973 §102(a) (P.L. 93-234). Subrecipient must, as applicable, comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. Subrecipient must, as applicable, comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. Page 17 Subrecipient must, as applicable, comply with the Federal Water Pollution Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the chemical, physical and biological integrity of the Nation's waters. Subrecipient must, as applicable, ensure that the facilities under its ownership, lease or supervision that are utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. By signing this Agreement, Subrecipient warrants and represents that it will, as applicable, comply with the California Environmental Quality Act (CEQA), Public Resources Code §21000 et seg. Subrecipient must, as applicable, comply with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871). Subrecipient must, as applicable, comply with the provision of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et. seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 11. Preservation Subrecipient must, as applicable, comply with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 12. Suspension, Debarment, Ineligibility and Voluntary Exclusion Subrecipient must, as applicable, comply with Title 2 CFR Part §3000, regarding Suspension and Debarment, and Subrecipient must submit a Certification Regarding Debarment, attached hereto as Exhibit B, required by Executive Order 12549 and any amendment thereto. Said Certification must be submitted to the County of Los Angeles concurrent with the execution of this Agreement and must certify that neither Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department head or agency. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly. Page 18 13. Drug-Free Workplace Subrecipient must, as applicable, comply with the federal Drug-Free Workplace Act of 1988, 41 USC §701, Title 44 Code of Federal Regulations (CFR) Part §17; the California Drug-Free Workplace Act of 1990, CA Gov't Code §§8350-8357, and Subrecipient must complete the Certification Regarding Drug-Free Workplace Requirements, attached hereto as Exhibit C, and incorporated herein by reference. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly. 14. Lobbying Activities Subrecipient must, as applicable, comply with 31 U.S.C.1352 and complete the Disclosure of Lobbying Activities, (OMB 0038-0046), attached hereto as Exhibit A, and incorporated herein by reference. 15. Miscellaneous Subrecipient must, as applicable, comply with the Laboratory Animal Welfare Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.). B. Statutes and Regulations Applicable To This Particular Grant Agreement ; Subrecipient must comply with all applicable requirements of State and Federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program. ; Subrecipient must, as applicable, comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: Title 2 CFR Part 200; EO 12372; U.S. Department of Homeland Security, Office of State and Local Government Coordination and Preparedness, Office for Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ Office for Civil Rights. i Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 of Title 2, §8607.1(e) and C C R Title 19, §§2445-2448. Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Part 38, Equal Treatment of Faith-based Page 19 Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; Part 64, Floodplain Management and Wetland Protection Procedures; Federal laws or regulations applicable to Federal Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub-awards) with Institutions of Higher Learning, Hospitals and other Non-Profit Organizations; and Part 83, Government-Wide Requirements for a Drug Free Workplace (grants). Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets i Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable Federal laws, orders, circulars, or regulations. 1. Travel Expenses Subrecipient, as provided herein, will be compensated for Subrecipient's reasonable travel expenses incurred in the performance of this Agreement, to include travel and per diem, unless otherwise expressed. Subrecipient's total travel for in-State and/or out-of-State and per diem costs must be included in the contract budget(s). All travel, including out- of-State travel, that is not included in the budget(s) will not be reimbursed without prior written authorization from the County of Los Angeles. Subrecipient's administrative-related travel and per diem reimbursement costs will not be reimbursed. For programmatic-related travel costs, Subrecipient's reimbursement rates may not exceed the amounts established under the grant. C. Compliance With Grant Requirements To obtain the grant funds, the State required an authorized representative of the County of Los Angeles to sign certain promises regarding the way the grant funds would be spent. These requirements are included in the 2016 Funding Opportunity Announcement and in the State's "Grant Assurances". By signing these Grant Assurances and accepting the Funding Opportunity Announcement, the County of Los Angeles became liable to the State for any funds that are used in violation of the grant requirements. The State's Grant Assurances are incorporated into this Agreement through Exhibit D. SUIDF8Gipient will be liable to the Granter for 2F;y 4inds the 2-t-Ale CdeteRnines Page 20 Pursuant to this Agreement, Subrecipient shall execute Exhibit D, accepting and agreeing to abide by all provisions, assurances, and requirements therein. Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for any sums the State or Federal government determines Subrecipient used in violation of the Grant Assurances. To the extent Exhibit D conflicts with language or provisions contained in this Agreement, or contains more restrictive requirements under Federal and State law, Exhibit D shall control. D. Noncompliance With Grant Requirements Subrecipient understands that failure to comply with any of the above assurances, including Exhibit D, may result in suspension, termination or reduction of grant funds, and repayment by the Subrecipient to the County of Los Angeles of any unauthorized expenditures. §412. Federal State and Local Taxes Federal, State and local taxes are the responsibility of the Subrecipient as an independent party and not of the County of Los Angeles and must be paid prior to requesting reimbursement. However, these taxes are an allowable expense under the grant program. §413. Inventions, Patents and Copyrights A. Reporting Procedure for Inventions If any project produces any invention or discovery ("Invention") patentable or otherwise under Title 35 of the U.S. Code, including, without limitation, processes and business methods made in the course of work under this Agreement, the Subrecipient must report the fact and disclose the Invention promptly and fully to the County of Los Angeles. The County of Los Angeles will report the fact and disclose the Invention to the State. Unless there is a prior agreement between the County of Los Angeles and the State, the State will determine whether to seek protection on the Invention. The State will determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy ("Policy") embodied in the Federal Acquisition Regulations System, which is based on Ch. 18 of Title 35 U.S.C. Sections 200 et seq. (Pub. L. 95-517, Pub. L. 98-620, Title 37 CFR Part 401), Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated 2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy. Page 21 B. Rights to Use Inventions As applicable, County of Los Angeles will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement. C. Copyright Policy 1. Unless otherwise provided by the State or the terms of this Agreement, when copyrightable material ("Material') is developed under this Agreement, the County of Los Angeles, at its discretion, may copyright the Material. If the County of Los Angeles declines to copyright the Material, the County of Los Angeles will have an unencumbered right, and a non- exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement. 2. The State will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement. 3. Subrecipient must comply with Title 24 CFR 85.34. D. Rights to Data The State and the County of Los Angeles will have unlimited rights or copyright license to any data first produced or delivered under this Agreement. "Unlimited rights" means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so; as required by Title 48 CFR 27.401. Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U.S.C. Section 401 or 402, the State acquires the data under a copyright license as set forth in Title 48 CFR 27.404(f)(2) instead of unlimited rights. (Title 48 CFR 27.404(a)). E. Obligations Binding on Subcontractors Subrecipient must require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts. §414. Child Support Assignment Orders Under the terms of this Agreement, Subrecipient must, as applicable, comply with California Family Code Section 5230 et seq. Page 22 §415. Minority, Women, And Other Business Enterprise Outreach Program It is the policy of the County of Los Angeles to provide Minority Business Enterprises, Women Business Enterprises and all other business enterprises an equal opportunity to participate in the performance of all Subrecipient's contracts, including procurement, construction and personal services. This policy applies to all of the Subrecipient's contractors and sub-contractors. SECTION V DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS §501, Defaults Should either party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the non-breaching party reserves the right to terminate the Agreement, reserving all rights under State and Federal law. §502. Amendments Except as otherwise provided in this paragraph, any change in the terms of this Agreement, including changes in the services to be performed by Subrecipient, that are agreed to by the Subrecipient and the County of Los Angeles must be incorporated into this Agreement by a written amendment properly signed by persons who are authorized to bind the parties. Notwithstanding the foregoing, any increase or decrease of the grant amount specified in §301.A., above, or any extension of the performance period specified in §201, above, does not require a written amendment, but may be effectuated by a written notification by the County of Los Angeles to the Subrecipient. SECTION VI ENTIRE AGREEMENT §601. Complete Agreement This Agreement contains the full and complete Agreement between the two parties. Neither verbal agreement nor conversation or other communication with any officer or employee of either party will affect or modify any of the terms and conditions of this Agreement. Page 23 §602. Number of Pages and Attachments This Agreement may be executed in two (2) duplicate originals, each of which is deemed to be an original. This Agreement includes (25) pages and (7) Exhibits which constitute the entire understanding and agreement of the parties. (Remainder of this page intentionally left blank] Page 24 IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this Agreement to be executed by their duly authorized representatives. COUNTY OF LOS ANGELES BY SACHI A. HAMAI Date Chief Executive Officer BY BY LORI GLASGOW JOHN NAIMO Executive Officer, Board of Supervisors Auditor-Controller APPROVED AS TO FORM MARY C. WICKHAM County Counsel BY Senior Deputy County Counsel BY City Representative/Title (Signature) (Print Name) Date APPROVED AS TO FORM BY City Attorney(signature) (Print Name) Date ATTEST BY City Clerk(Signature) (Print Name) Date Page 25 EXHIBITS Exhibit A Certification and Disclosure Regarding Lobbying Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Exhibit C. Certification Regarding Drug-Free Workplace Exhibit D Certification of Grant Assurances Exhibit E Final Grant Award Letter and Project Worksheet(s) Exhibit F Funding Guidelines Exhibit G Reimbursement Form and Instructions Cal OES 2-232 Approved by OM8 0348-0046 INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to Title 31 U S.0 Section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub-award recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; sub-grant announcement number; the contract, subgrant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g.,"RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. Disclosure of Lobbying Activities-Cal OE5 2-232(Revised 7/8/2013) Cal OES 2-232 Approved by 0108 0348-0046 10. (a.) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action (b.) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply, If this is a material change report, enter the cumulative amount of payment made or planned to be made. 12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in- kind contribution, specify the nature and value of the in-kind payment. 13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of Congress that were contacted. 15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached. 16 The certifying official shall sign and date the form, print his/her name, title, and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. Disclosure of Lobbying Activities-Cal OES 2-232(Revised 7/8/2013) EXHIBIT A Cal OES 2-232 Approved by OMB 0348-0046 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activi"es pursuant to 31 U-S-C- 1352 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a contract a bidlofferlapplication a_ initial filing b. grant b. initial award b. material change c cooperative agreement c post-award d loan For Material Change Only: e loan guarantee Year Quarter f. loan insurance date of last report 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: Prime Subawardee Tier, if known: Congressional District,if known: Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program NamelDescription: CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount,if known: 10.a. Name and Address of Lobbying Entity b. Individuals Performing Services (d individual,last name.first name, MI): (fast name,first Warne Mt-include address if different from 10a) (attach Continuation Sheets)SF-LLL-A if necessary) 11.Amount of Payment(check all that apply) 13.Type of Payment(check all that apply): Actual J Planned �� a. retainer 12. Form of Payment(check all that apply): J b. one-time fee J a. cash _J c. commission b in-kind;specify: _J d. contingent fee I e. deferred nature value J f. other;specify: 14. Brief Description of Services Performed or to be Performed and Date(s)of Service, including officer(s),employee(s),or Member(s)contacted,for Payment indicated in item 11: (attach continuation Sheets)SF-LLL-A,it necessary) 15. Continuation Sheets)SF-LLL-A attached: t) Yes J No 16. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. Signature This disclosure of lobbying activities is a material representation of fact upon which Name reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be Title reported to the Congress semi-annually and will be available for public inspection. Any Telephone: _ person who fails to file the required disclosure shall be subject to a civil penalty of not far"code) less than$10,000 and not more than$100,000 for each such failure_ Date: Federal Use Only: Authorized for Local Reproduction Standard Form—LLL Disclosure of Lobbying Activities-Cal OES 2-232(Revised 71812013) Approved by OMB 0348-0046 DISCLOSURE OF LOBBYING ACTIVITIES CONCONTINUATION SHEET Continuation of 10 a-b: additional sheets may be added if necessary Reporting Entity: Last Name First Name MI Address City - - Zip Last Name First Name MI Address City, - - Zip Last Name First Name MI Address City Zip Last Name First Name MI Address — — City Zip -- Continuation of 14: (additional sheets may be added if necessary) Brief Description of Services and Payments indicated in item 11: Authorized for Local Reproduction Standard Form—LLL-A Disclosure of Lobbying Activities-Cal OES 2-232 (Revised 718/2013) EXHIBIT B CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants' responsibilities. (READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE COMPLETING) 1. The prospective recipient of Federal assistance funds certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective recipient of Federal assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. AGREEMENT NUMBER CONTRACTORIBORROWERIAGENCY NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNATURE DATE INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this document, the prospective recipient of Federal assistance is providing the certification as set out below. 2. The certification In this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If tit is later determined that he prospective reciplent of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies,including suspension and/or debarment. 3 The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this agreement is entered, if at any time the prospective recipient of Federal esslstance funds leams that its certification was erroneous,when submitted or has become erroneous by reason of changed circumstances. 4 The terms"covered transaction," "debarred," "suspended,'"ineligible,'"lower tier covered transaclion,"participant,""person," "primary covered transaction," 'principal," "proposal."and'voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter Into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation on this covered transaction, unless authorized by the department or agency with which this transaction originated. 6 The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will Include the clause tilled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion tower Tier Covered Transactions,' without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7 A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Procurement or Non Procurement Proarams. 8 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant Is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under Paragraph 5 of these instructions, If a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded form participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension andlor debarment. EXHIBIT C STATE OF CALIFORNIA DRUG-FREE WORKPLACE CERTIFICATION STD. 21 COMPANY/ORGANIZATION NAME: The contractor or grant recipient named above hereby certifies compliance with Govemment Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or recipient will: i_ Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Govemment Code Section 8355(a). 2_ Establish a Drug-Free Awareness Program as required by Govemment Code Section 8355(b), to inform employees about all of the following: (a) The dangers of drug abuse in the workplace, (b) The person's or organization's policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations. 3. Provide as required by Govemment Code Section 8355(c), that every employee who works on the proposed contract or subgrant: (a) Will receive a copy of the company's drug-free policy statement, and (b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or subgrant ' CERTIFICATION I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above described certification I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. OFFICAL'S NAME DATE EXECUTED EXECUTED IN THE COUNTY OF -� CONTRACTOR or RECEIPEINT SIGNATURE TITLE I FEDERAL 1.D NUMBER 1 Drug-Free Workplace Certification STD_21 (Revised 7/2015) i I STATEMENT ON THE DRUG-FREE WORKPLACE To comply with the enactment of Senate Bill 1120, (Chapter 1170, Statutes of 1990), which established the Drug-Free Workplace Act of 1990, the (your agency) accordingly provides this statement of compliance. In order to maintain funding eligibility, state agencies, along with those in receipt of grant and contractual awards, must certify that they provide drug-free workplaces and have issued drug-free workplace statements to their employees [Section 8355(a) of the Government Code]. Consequently, in accordance with this directive, this statement is issued to meet this requirement. The (youragency), an agency within the State of California has adopted this statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and alcohol abuse in the workplace. These dangers include death and injury to the employee, co-workers, or the public resulting from accidents, dereliction of duty, poor judgment and carelessness. Substance abuse also results in lost productivity, reduced efficiency, and increased absenteeism by the substance abuser and interferes with the job performance of employees who do not use illegal or unauthorized substances. [Section 8355(b)(1)] California law prohibits the unlawful manufacture, dispensation, possession, or illegal use of a controlled substance. That prohibition extends to all places and includes the worksite of California state employees. [Section 8355(a)] Employees convicted of a violation of criminal drug statute, when the violation occurred at an employee's worksite, shall report the conviction to the granting and monitoring State agency upon conviction. [Section 8356(a)(1)(2)] In the event of the unlawful manufacture, distribution, dispensation, possession or illegal use of a controlled substance at a State worksite, the State may take disciplinary action pursuant to the law and/or require the satisfactory completion of a drug abuse assistance or rehabilitation program [Section 8355(b)(4)] The Employee Assistance Program (EAP) provides drug problem assessment and referral to appropriate counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to ensure the confidentiality of EAP records. Contact your personnel office for further information. It is the intent of the (your agency)to ensure by execution of this statement of compliance that each employee shall abide by the terms of this drug-free workplace statement. [Section 8355(c)] Drug-Free Workplace Certification STD 21 (Revised 712015) EXHIBIT D County of Los Angeles 2016 Grant Assurances As the duly authorized representative of (the "Applicant" or"Subrecipient"), I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost)to ensure proper planning, management and completion of the project described in this application, within prescribed timelines. I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the: (a) Applicable Federal Regulations (see below); (b) Federal Program Notice of Funding Opportunity (NOFO); (c) California Supplement to the NOFO; and (d) Federal and State Grant Program Guidelines. Federal Regulations Government cost principles, uniform administrative requirements and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (CFR) and updates are issued by the Office of Management and Budget (OMB) and can be found at hftp-//www.whitehouse.gov/omb/. Significant state and federal grant award requirements (some of which appear in the documents listed above) are set forth below. The Applicant hereby agrees to comply with the following: 1. Proof of Authority The Applicant will obtain written authorization from the city council, governing board or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board or authorized body agree: (a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required. (b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board or authorized body. (c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board or authorized body. (d) The official executing this agreement is, in fact, authorized to do so. This Proof of Authority must be maintained on file and readily available upon request. 2. Period of Performance The Applicant will initiate work after approval of the award and complete all work within the period of performance specified in the grant. Page 1 of 11 County of Los Angeles 2016 Grant Assurances 3, Lobbying and Political Activities As required by Section 1352, Title 31 of the U.S. Code (U.S.C.), for persons entering into a contract, grant, loan or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that.- (a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and §§7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency. 4. Debarment and Suspension As required by Executive Orders (EO) 12549 and 12689, and 2 CFR§200.212 and codified in 2 CFR Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection Page 2 of 11 County of Los Angeles 2016 Grant Assurances with obtaining, attempting to obtain, or performing a public (federal, state, or local)transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default. Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 5. Non-Discrimination and Equal Employment Opportunity The Applicant will comply with all federal statutes relating to non-discrimination. These include, but are not limited to, the following.- (a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) W352 and 42 U.S.C. §2000d et. seq.)which prohibits discrimination on the basis of race, color or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity; (c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs; (42 U.S.C. §§12101-12213.); (e) Age Discrimination Act of 1975, (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (f) Public Health Service Act of 1912 (42 U.S.C. §§290), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968(42 U.S.C. §3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing; (h) EO 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin; (i) EO 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; Page 3 of 11 County of Los Angeles 2016 Grant Assurances {j} California Public Contract Code §10295.3. which prohibits discrimination based on domestic partnerships and those in same sex marriages; (k) Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and (1) The requirements of any other nondiscrimination statute(s)which may apply to the application. In addition to the items listed in (a) through (1), the Applicant will comply with California's Fair Employment and Housing Act(FEHA). FEHA prohibits harassment and discrimination in employment because of ancestry, race, color, religious creed (including religious dress and grooming practices), sex(which includes pregnancy,childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave (California Government Code sections§§12940, 12945, 12945.2), military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions. 6, Drug-Free Workplace As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act. 7. Environmental Standards The Applicant wiil comply with state and federal environmental standards, which may be prescribed pursuant to the following, as applicable: (a) California Environmental Quality Act (CEQA) (California Public Resources Code §§21000- 21177), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§15000- 15387); (c) Federal Clean Water Act (CWA) (33 U.S.C. §1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955(42 U.S.C. §7401)which regulates air emissions from stationary and mobile sources; (e) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and EO 12898 on the Environmental Justice Act, and EO 11514 on Environmental Quality; (f) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to EO 11738; (g) Protection of wetlands pursuant to EO 11990; (h) Evaluation of flood hazards in floodplains in accordance with EO 11988; (i) Assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §1451 et seq.); Page 4 of 11 County of Los Angeles 2016 Grant Assurances (j) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §7401 et seq.); (k) EO 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act EO 11990 which requires preservation of wetlands; (1) The Safe Drinking Water Act of 1974, (P.L. 93-523); (m)The Endangered Species Act of 1973, (P.L. 93-205); (n) Wild and Scenic Rivers Act of 1968 (16 U.S.C. §1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2)subject to a cease and desist order pursuant to§13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions,- or 3) determined to be in violation of federal law relating to air or water pollution. 8. Audits ' For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the CFR, Part 200, Subpart F Audit Requirements. 9. Access to Records In accordance with 2 CFR §200.336, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision. ' 10. Conflict of Interest The Applicant will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 11. Financial Management False Claims for Payment The Applicant will comply with 31 U.S.0 §3729 which sets forth that no subgrantee, recipient or subrecipient shall submit a false claim for payment, reimbursement or advance. 12. Reporting -Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 108-282). specifically (a) the reporting of subawards obligating Page 5 of 11 County of Los Angeles 2016 Grant Assurances $25,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-Federal entity at 2 CFR Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 CFR Part 170 Reporting Subaward and Executive Compensation Information. 13. Whistleblower Protections The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. §2409, 41 U.S.C. §4712, and 10 U.S.C. §2324, 41 U.S.C. §4304 and §4310. 14. Human Trafficking The Applicant will comply with the requirements of Section 106(g)of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. §7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or(3) using forced labor in the performance of the award or subawards under the award. 15. Labor Standards The Applicant will comply with the following federal labor standards: (a) Comply with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. §3145 and 18 U.S.C. §874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction contracts or subcontracts. (b) Comply with the Federal Fair Labor Standards Act (29 U.S.C. §201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations. 16. Worker's Compensation The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job before commencing performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§3700 et seq. 17. Property-Related If applicable to the type of project funded by this federal award, the Applicant will.- (a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchase. (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard Page 6 of 11 County of Los Angeles 2016 Grant Assurances area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. (c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et seq.). (d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will: (a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project. (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications. (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 19. Use of Cellular Device While Driving is Prohibited Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving a motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services. 20. Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act(FOIA), 5 U.S.C. §552, and the California Public Records Rights Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process. Page 7 of 11 County of Los Angeles 2016 Grant Assurances 21. Reporting Accusations and Findings of Discrimination If during the past three years the recipient has been accused of discrimination on any basis the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the OHS financial assistance office and the OHS Office of Civil Rights and Civil Liberties (CRCL) by e-mail at crcl h .dhs. ov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190, Washington, D.C. 20528. In the event any court or administrative agency makes a finding of discrimination against the recipient or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the compliant and findings to the OHS Component financial assistance office and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations. 22.Acknowledgement of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. 23. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. 24. Best Practices for Collection and Use of Personally Identifiable Information OHS defines personally identifiable information (PI I)as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect PII are required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PII they collect. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template respectively. 25.Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. §§401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under federal financial assistance awards. 28. Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. §6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Page 8 of 11 County of Los Angeles 2016 Grant Assurances 27. Federal Debt Status All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129. 28. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. §41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §40118)and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942. 29. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. §2225a. 30. Non-supplanting Requirements All Applicants who receive awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal source. 31. Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. §200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 CFR Part 401 and the standard patent rights clause located at 37 CFR §401.14. 32. SAFECOM All Applicants who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. 33. Terrorist Financing All Applicants must comply with EO 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure compliance with the Order and laws. Page 9 of 11 County of Los Angeles 2016 Grant Assurances 34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant's currently active grants, cooperative agreements, and procurement contracts from all federal assistance office exceeds $10,000,000 for any period of time during the period of performance of this federal award, the Applicant must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 CFR Part 200, Appendix XII, the full text of which is incorporated here by reference in the terms and conditions of your award. 35. USA Patriot Act of 2001 All recipients must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA Patriot Act), which amends 16 U.S.C. §§175-175c. IMPORTANT The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds. All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for the County of Los Angeles, Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the County of Los Angeles or Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. All of the language contained within this document must be included in the award documents for all subawards at all tiers, including contracts under grants and cooperative agreements and subcontracts. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2016, Version 6.0, herby incorporated by reference, which can be found at: https://www.dhs.gov/sites/defauittfiles/publications/Fiscal%2OYear%202016%20DHS%2OGeneral%20T erms%20and%20Conditions.pdf. [Remainder of this page intentionally left blank] Page 10 of 11 County of Los Angeles 2016 Grant Assurances The undersigned represents that he/she is authorized by the above named Applicant to enter into this agreement for and on behalf of the said Applicant. Applicant shall abide by all assurances and requirements set forth herein. Applicant Name-- Signature of Authorized Agent Printed Name of Authorized Agent: Title: Data: [Remainder of this page intentionally left blank] Page 11 of 11 EXHIBIT E EDMUND G BRo%kN JR. MARK S.GHILARDUCCI GOVERNOR DIRECTOR Cal OFS GOVERNOR'S OFFICE RECEIVED SEP 2 3 2016 OF EMERGENCY SERVICES September 16, 2016 Sachi Hamai Interim Chief Executive Office Los Angeles County CEO/CDAT 222 South Hill Street, 2nd Floor Los Angeles, CA 90012 SUBJECT: NOTIFICATION OF SUBREC)PIENT AWARD APPROVAL FY 2016 Homeland Security Grant Program Grant#2016-0102, Cal OES ID#037-00000 Subrecipient Performance Period: September 1, 2016 to May 31,2019 Dear Ms. Hamai: The California Governor's Office of Emergency Services(Cal OES)approved your FY16 Homeland Security Grant Program (HSGP)award in the amount of$10,415,280. Once your completed application is received and approved, you may request reimbursement of eligible grant expenditures using the Cal OES Financial Management Forms Workbook available at www.caloes.ca.gov. During the review process,a Cal OES Program Representative will examine and evaluate your FY16 HSGP grant application Throughout the grant cycle, Cal OES will use performance milestones set in the Department of Homeland Security/FEMA Grants Reporting Tool as indicators of performance and grant management capacity and this information may be used in assessing future competitive grant applications. All activities funded with this award must be completed within the subrecipient performance period. You are required to comply with all applicable federal, state,and local environmental and historic preservation (EHP)requirements. Additionally,Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center projects, projects requiring EHP review,and sole source procurement requests and controlled equipment requests require additional approvals from Cal OES. Subrecipients must obtain written approval for these activities arior to incurring any costs, in order to be reimbursed for any related costs under this grant. Subrecipients are also required to obtain a performance bond prior to the purchase of any equipment item over $250,000, including any aviation or watercraft financed with homeland security dollars. Performance bonds must be submitted to your Program Representative no later than the time of reimbursement. 3650 SCEIRIF,VF.R AVENUE,MATHER,CA 95655 (916)845-8506 TELEPHONE,(916)845-851 1 FAx Sachi Hamai September 16,2016 Page 2 of 2 Following acceptance of this award, you must enter your grant information into the Department of Homeland Security/FEMA Grants Reporting Tool (GRT)for the Biannual Strategy Implementation Report(BSIR)period. The GRT can be accessed online at https://www.reporting.odp.dhs.gov/. Your agency must prepare and submit the BSIR to Cal OES via the GRT semi-annually for the duration of the grant performance period or until you complete all activities and the grant is formally closed. Failure to submit required reports could result in grant reduction,suspension, or termination. This grant is subject to all provisions of 2 CFR Part 200, Subpart F -- Audit Requirements. Any funds received in excess of current needs, approved amounts,or those found owed as a result of a final review or audit,must be refunded to the State within 30 days upon receipt of an invoice from Cal OES. __Your dated signature is required on this letter. Please sign and return the original to your _ Cal OES Program Representative within 20 days of receipt and keep a copy for your files. For further assistance,please feel free to contact your Cal OES Program Representative or the Homeland Security Grants Unit at (916) 845-8186. Sincerely. MARK S. GHILARDUCCI Director Sachi Hamai Date Los Angeles County CEO'CDAT 4 pry p iS ' m 0 e N p � Ln a o � z N IN W � O 6 q W dO A f P 4 IIC 2 C�44 EXHIBIT F Appendix C - Funding Guidelines Recipients must comply with all the requirements in 2 C.F.R. Part 200(Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards). In general, recipients should consult with their HQ Program Analyst prior to making any investment that does not clearly meet the allowable expense criteria established by the NOFO. Funding guidelines established within this section support the five mission areas—Prevention, Protection, Mitigation, Response,and Recovery—and associated core capabilities within the Goal. Allowable investments made in support of the HSGP priorities as well as other capability- enhancing projects must fall into the categories of planning,organization, exercises, training, or equipment. Continuity of Operations FEMA is designated as the Department of Homeland Security's lead agency for managing the nation's Continuity Program. To support this role,FEMA provides direction and guidance to assist in developing capabilities for continuing the federal and state, local, tribal, territorial government jurisdictions and private sector organizations'essential functions across a broad spectrum of emergencies. National Security Presidential Directive 51, National Security Presidential Directive 20, the National Continuity Policy Implementation Plan(NCPIP), the Federal Continuity Directive 1(FCD 1), and Continuity Guidance Circular 1 (CGC 1), and CGC 2 outline the following overarching continuity requirements for agencies and organizations and provide guidance, methodology, and checklists. For additional information on continuity programs, guidance, and directives, visit hp[VJ/www.f*ma.&ovl uidance-directives and htip:Jfwww.fema.gov/continuity- operations or contact the Regional Continuity_Manner. Planning(SHSP and UASI only) SHSP and UASI funds may be used for a range of emergency preparedness and management planning activities and such as those associated with the development, and review and revision of the THIRA, SPR, continuity of operations plans and other planning activities that support the Goal and placing an emphasis on updating and maintaining a current EOP that conforms to the guidelines outlined in CPG 101 v 2.0. Organizadon (SHSP and UASI Only) Organizational activities include: • Program management; • Development of whole community partnerships,through groups such as Citizen Corp Councils; • Structures and mechanisms for information sharing between the public and private sector; Page 54 of 86 Appendix C—Funding Guidelines • Implementing models,programs, and workforce enhancement initiatives to address ideologically-inspired radicalization to violence in the homeland; • Tools,resources and activities that facilitate shared situational awareness between the public and private sectors; • Operational Support; • Utilization of standardized resource management concepts such as typing, inventorying, organizing,and tracking to facilitate the dispatch, deployment, and recovery of resources before, during, and after an incident; • Responding to an increase in the threat level under the National Terrorism Advisory System(NTAS), or needs in resulting from a National Special Security Event; and • Paying salaries and benefits for personnel to serve as qualified intelligence analysts. States and Urban Areas must justify proposed expenditures of SHSP or UASI funds to support organization activities within their U submission. All SAAs are allowed to utilize up to 50 percent(50%)of their SHSP funding and all Urban Areas are allowed up to 50 percent(50%)of their UASI funding for personnel costs. At the request of a recipient of a grant, the FEMA Administrator may grant a waiver of the 50 percent(50%)limitation noted above. Requests for waivers to the personnel cap must be submitted by the authorized representative of the SAA(or recipient agency) to GPD in writing on official letterhead,with the following information: • Documentation explaining why the cap should be waived; • Conditions under which the request is being submitted; and • A budget and method of calculation of personnel costs both in percentage$of the grant award and in total dollar amount. To avoid supplanting issues, the request must also include a three-year staffing history for the requesting entity. Organizational activities under SHSP and UASI include: • Intelligence analysts. Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement(PRICE)of Homeland Security Act(Pub. L. No. l 10-412), SHSP and UASI funds may be used to hire new staff and/or contractor positions to serve as intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing intelligence analysts previously covered by SHSP or UASI funding. In order to be hired as an intelligence analyst, staff and/or contractor personnel must meet at least one of the following criteria: — Successfully complete training to ensure baseline proficiency in intelligence analysis and production within six months of being hired; and/or, Previously served as an intelligence analyst for a minimum of two years either in a Federal intelligence agency, the military,or state and/or local law enforcement intelligence unit. As identified in the priority entitled,Maturation and Enhancement of State and Major Urban Area Fusion Centers, all fusion center analytic personnel must demonstrate qualifications that meet or exceed competencies identified in the Common Competencies for State, Local, and Tribal Intelligence Analysts,which outlines the minimum categories of training needed for intelligence analysts. A certificate of completion of such training must be on file with the SAA Page 55 of 86 Appendix C —Funding Guidelines and must be made available to the recipient's respective HQ Program Analyst upon request. In addition to these training requirements, fusion centers should also continue to mature their analytic capabilities by addressing gaps in analytic capability identified during the fusion center's annual assessment. * Overtime costs. Overtime costs are allowable for personnel to participate in information, investigative, and intelligence sharing activities specifically related to homeland security and specifically requested by a federal agency. Allowable costs are limited to overtime associated wi4h federally requested participation in eligible fusion activities, including anti- terrorism task forces,Joint Terrorism Task Forces(JTTFs), Area Maritime Security Committees(as required by the Maritime Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams. Grant funding can only be used in proportion to the federal man-hour estimate,and only after funding for these activities from other federal sources(i.e., FBI JTTF payments to state and local agencies)has been exhausted. Under no circumstances should DHS/FEMA grant funding be used to pay for costs already supported by funding from another federal source. • Operational overtime costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting,and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased security measures at critical infrastructure sites. SHSP or UASI funds for organizational costs may be used to support select operational expenses associated with increased security measures at critical infrastructure sites in the following authorized categories: - Backf li and overtime expenses for staffing state or Major Urban Area fusion centers; - Hiring of contracted security for critical infrastructure sites; - Participation in Regional Resiliency Assessment Program activities; - Public safety overtime; - Title 32 or state Active Duty National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package(Note: Consumable costs, such as fuel expenses,are not allowed except as part of the standard National Guard deployment package); and - Increased border security activities in coordination with CBP. SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided in writing by the FEMA Administrator per the instructions in IB 379. Note: States with UASI jurisdictions can use funds retained at the state level to reimburse eligible operational overtime expenses incurred by the state(per the above guidance limitations and up to a maximum of 50 percent(50%)of the state share of the UASI grant). Any UASI funds retained by the state must be used in direct support of the Urban Area. States must provide documentation to the UAWG and DHS/FEMA upon request demonstrating how any UASI funds retained by the state would directly support the Urban Area. Page 56 of 86 Appendix C-Funding Guidelines Equipment(SHSP and UASI) The 21 allowable prevention,protection,mitigation,response, and recovery equipment categories and equipment standards for HSGP are listed on the Authorized Equipment List (AEL). The AEL is available at http://www.fema.gov/authorized-equipment-list. Unless otherwise stated,equipment must meet all mandatory regulatory and/or DHS/FEMA-adopted standards to be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. Grant funds may be used for the procurement of medical countermeasures. Procurement of medical countermeasures must be conducted in collaboration with state/city/local health departments who administer Federal funds from HHS for this purpose and with existing MMRS committees where available, in order to sustain their long term planning for appropriate, rapid, and local medical countermeasures, including antibiotics and antidotes for nerve agents,cyanide, and other toxins. Procurement must have a sound threat based justification with an aim to reduce the consequences of mass casualty incidents during the first crucial hours of a response. Prior to procuring pharmaceuticals,recipients must have in place an inventory management plan to avoid large periodic variations in supplies due to coinciding purchase and expiration dates. Recipients are encouraged to enter into rotational procurement agreements with vendors and distributors. Purchases of pharmaceuticals must include a budget for the disposal of expired drugs within each fiscal year's PoP for HSGP. The cost of disposal cannot be carried over to another DHS/FEMA grant or grant period. EMS electronic patient care data systems should comply with the most current data standard of the National Emergency Medical Services Information System(www.NEMSIS.org). Training(SHSP and UASI) Allowable training-related costs under HSGP include the establishment, support,conduct, and attendance of training specifically identified under the SHSP and UASI programs and/or in conjunction with emergency preparedness training by other Federal agencies (e.g.,HHS and DOT). Training conducted using HSGP funds should address a performance gap identified through a TEP or other assessments (e.g., National Emergency Communications Plan NECP Goal Assessments)and contribute to building a capability that will be evaluated through a formal exercise. Any training or training gaps, including those for children,older adults,pregnant women,and individuals with disabilities, individuals with limited English proficiency and others who also have or access and functional needs,should be identified in a TEP and addressed in the state or Urban Area training cycle. Recipients are encouraged to use existing training rather than developing new courses. When developing new courses, recipients are encouraged to apply the Analysis,Design, Development, Implementation and Evaluation model of instructional design. Exercises(SHSP and UASI) Exercises conducted with grant funding should be managed and conducted consistent with HSEEP. HSEEP guidance for exercise design,development, conduct,evaluation,and improvement planning is located at b.gps://www.fema.gov/exercise. Page 57 of 86 Appendix C—Funding Guidelines Maintenance and Sustainment(SHSP,UASI, and OPSG) The use of DHS/FEMA preparedness grant funds for maintenance contracts,warranties, repair or replacement costs,upgrades, and user fees are allowable,#s described in FEMA Policy FP 205- 402-125-1 under all active and future grant awards, unless otherwise noted. With the exception of maintenance plans purchased incidental to the original purchase of the equipment, the period covered by maintenance or warranty plan must not exceed the PoP of the specific grant funds used to purchase the plan or warranty. Grant funds are intended to support the Goal by funding projects that build and sustain the core capabilities necessary to prevent,protect against,mitigate the effects of,respond to, and recover from those threats that pose the greatest risk to the security of the Nation. In order to provide recipients the ability to meet this objective,the policy set forth in GPD's 113 379(Guidance to State Administrative Agencies to Expedite the Expenditure of Certain DHS/FEMA Grant Funding)allows for the expansion of eligible maintenance and sustainment costs which must be in 1)direct support of existing capabilities; (2)must be an otherwise allowable expenditure under the applicable grant program; (3)be tied to one of the core capabilities in the five mission areas contained within the Goal, and(4)shareable through the Emergency Management Assistance Compact. Additionally, eligible costs must also be in support of equipment,training, and critical resources that have previously been purchased with either federal grant or any other source of funding other than DHS/FEMA preparedness grant program dollars. Law Enforcement Terrorism Prevention Activities Allowable Costs(SHSP and UASi) Activities eligible for use of LETPA focused funds are outlined in the National Prevention Framework (and where capabilities are shared with the protection mission area, the National Protection Framework) and include but are not limited to: • Maturation and enhancement of designated state and major Urban Area fusion centers, including information sharing and analysis,threat recognition, terrorist interdiction, and training/hiring of intelligence analysts; • Coordination between fusion centers and other analytical and investigative efforts including, but not limited to Joint Terrorism Task Forces (JTTFs), Field Intelligence Groups(FIGs),High Intensity Drug Trafficking Areas(HIDTAs), Regional information Sharing Systems (RISS) Centers,criminal intelligence units, and real-time crime analysis centers; • Implementation and maintenance of the Nationwide SAR Initiative, including training for front line personnel on identifying and reporting suspicious activities; • Implementation of the "If You See Something, Say Something m"campaign to raise public awareness of indicators of terrorism and terrorism-related crime and associated efforts to increase the sharing of information with public and private sector partners, including nonprofit organizations. Note: DHS/FEMA requires that the Office of Public Affairs be given the opportunity to review and approve any public awareness materials (e.g., videos,posters, tri-folds, etc.)developed using HSGP grant funds for the "If You See Something, Say Something"4"campaign to ensure these materials are consistent with the Department's messaging and strategy for the campaign and the initiative's trademark; • Training for countering violent extremism; development, implementation, and/or expansion of programs to engage communities that may be targeted by violent extremist * Page 58 of 86 Appendix C—Funding Guidelines radicalization; and the development and implementation of projects to partner with local communities to prevent radicalization to violence, in accordance with the Strategic Implementation Plan(SIP)to the National Strategy on Empowering Local Partners to Prevent Violent Extremism in the United States; • Increase physical security, through law enforcement personnel and other protective measures by implementing preventive and protective measures at critical infrastructure site or at-risk nonprofit organizations; and • Building and sustaining preventive radiological and nuclear detection capabilities, including those developed through the Securing the Cities initiative. Controlled Equipment(SHSP, UASI, and OPSG) Grant funds may be used for the purchase of Controlled Equipment, however, because of the nature of the equipment and the potential impact on the community, there are additional and specific requirements in order to acquire this equipment. Refer to IB 407 Use of Grant Funds jar Controlled Equipment for the complete Controlled Equipment List, information regarding the Controlled Equipment Request Form, and a description of the specific requirements for acquiring controlled equipment with DHS/FEMA grant funds. For additional information on controlled equipment refer to Executive Order EO 13688 Federal Support for Local Law Enforcement Equipment Acquisition, and the Recommendations Pursuant to Executive Order 13688. Requirements for Small Unmanned Aircraft System (SHSP,UASI,and OPSG) All requests to purchase Small Unmanned Aircraft System (SUAS)with FEMA grant funding must also include the policies and procedures in place to safeguard individuals' privacy, civil rights, and civil liberties of the jurisdiction that will purchase,take title to, or otherwise use the SUAS equipment, see Presidential Memorandum: Promoting Economic Competitiveness While Safeguarding Privacy, Civil Rights, and Civil Liberties, ire Domestic Use of Unmanned Aircraft Systems, issued February 20, 2015. Critical Emergency Supplies(SHSP and UASI) In order to further DHS/FEMA' mission,critical emergency supplies, such as shelf stable products, water, and basic medical supplies are an allowable expense under SHSP and UASI. Prior to the allocation of grant funds for stockpiling purposes, each state must have DHS/FEMA's approval of a five-year viable inventory management plan which should include a distribution strategy and related sustainment costs if planned grant expenditure is over$100,000. If grant expenditures exceed the minimum threshold, the five-year inventory management plan will be developed by the recipient and monitored by FEMA GPD with the assistance of the FEMA Logistics Management Directorate(LMD). FEMA GPD will coordinate with LMD and the respective FEMA Region to provide program oversight and technical assistance as it relates to the purchase of critical emergency supplies under UASI. FEMA GPD and LMD will establish guidelines and requirements for the purchase of these supplies under UASI and monitor development and status of the state's inventory management plan. States(through their Emergency Management Office) are strongly encouraged to consult with their respective FEMA Regional Logistics Chief regarding disaster logistics- related issues. Page 59 of 86 Appendix C--Funding Guidelines States are further encouraged to share their DHS/FEMA approved plan with local jurisdictions and Tribes. Construction and Renovation (SHSP and UASI) Project construction using SHSP and UASI funds may not exceed the greater of$1,000,000 or 15 percent(15%)of the grant award. For the purposes of the limitations on funding levels, communications towers are not considered construction. Written approval must be provided by DHS/FEMA prior to the use of any HSGP funds for construction or renovation. When applying for construction funds, including communications towers, at the time of application, recipients must submit evidence of approved zoning ordinances, architectural plans, any other locally required planning permits,and a notice of federal interest. Additionally, recipients are required to submit a SF424C Budget and Budget detail citing the project costs. When applying for funds to construct communication towers, recipients and sub-recipients must submit evidence that the FCC's Section 106 review process has been completed and submit all documentation resulting from that review to GPD using the guidelines in EHP Supplement prior to submitting materials for EHP review. Completed EHP review materials for construction and communication tower projects must be submitted as soon as possible to get approved by the end of the PoP. EHP review materials should be sent to gpdehpinfb@fema.gov. HSGP Program recipients using funds for construction projects must comply with the Davis- Bacon Act(40 U.S.C. § 3141 et seq.). Recipients must ensure that their contractors or subcontractors for construction projects pay workers no less than the prevailing wages for laborers and mechanics employed on projects of a character similar to the contract work in the civil subdivision of the state in which the work is to be performed. Additional information regarding compliance with the Davis-Bacon Act, including Department of Labor(DOL)wage determinations, is available from the following website httv://www.dol.gov/whd/goveontractsldbra.htm. OPSG funds may not be used for any type of construction. Personnel (SHSP and UASI) Personnel hiring, overtime,and backfill expenses are permitted under this grant in order to perform allowable HSGP planning,training, exercise,and equipment activities. Personnel may include but are not limited to: training and exercise coordinators, program managers for activities directly associated with SHSP and UASI funded activities, intelligence analysts,and statewide interoperability coordinators(SWIC). For fiirther details,SAM should refer to IB#358, httv://www.fema.sov/pdf/povernmenttgMt/bulletins/info358.pdf,or contact their HQ Program Analyst. Page 60 of 86 Appendix C—Funding Guidelines HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional public health and safety duties or to supplant traditional public health and safety positions and responsibilities. The following are definitions as it relates to personnel costs: • Hiring. State and local entities may use grant funding to cover the salary of newly hired Personnel who are exclusively undertaking allowable/DHSFEMA program activities as specified in this guidance. This may not include new personnel who are hired to fulfill any non-DHS/FEMA program activities under any circumstances. Hiring will always result in a net increase of Full Time Equivalent(FTE)employees. • Overtime. These expenses are limited to the additional costs which result from personnel working over and above 40 hours of weekly work time as a direct result of their performance of DHS/FEMA-approved activities specified in this guidance. Overtime associated with any other activity is not eligible. • Backfill-related Overtime. Also called"Overtime as Backfill," these expenses are limited to overtime costs which result from personnel who are working overtime(as identified above)to perform the duties of other personnel who are temporarily assigned to DHS/FEMA-approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of FTE employees. • Supplanting. Grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Applicants or recipients may be required to supply documentation certifying that a reduction in non- federal resources occurred for reasons other than the receipt or expected receipt of federal F funds. Operational Packages (OPacks)(SHSP and UASI) Applicants may elect to pursue operational package(OPack) funding, such as Canine Teams, Mobile Explosive Screening Teams,and Anti-Terrorism Teams, for new capabilities as well as to sustain existing OPacks. Applicants must commit to minimum training standards to be set by the Department for all federally-funded security positions. Applicants must also ensure that the capabilities are able to be deployable,through EMAC, outside of their community to support regional and national efforts. When requesting new OPacks-related projects, applicants must demonstrate the need for developing a new capability at the expense of sustaining existing core capability. Western Hemispheric Travel Initiative(SHSP) In addition to the expenditures outlined above, SHSP funds may be used to support the implementation activities associated with the Western Hemisphere Travel Initiative(WHTI), including the issuance of WHTI-compliant tribal identification cards. More information on the WHTI may be found at hgp://www.dhs.itov/files/projzrams/gc 1200693579776.shtm or http://www.jzetyouhome.p,ov/htinI/�(Zng ma .html. Other Secure Identification Initiatives(SHSP) SHSP funds may also be used to support the Department's additional efforts to enhance secure identification, including driver's license and identification security enhancements. Activities that facilitate secure identification, including IT enhancements for identification management and Page 61 of 86 Appendix C—Funding Guidelines verification systems are a priority. DHS/FEMA is currently developing and implementing a number of screening programs in which secure identification credentials figure prominently. These include the Transportation Worker Identification Credential (TWIC)program which promotes tamper-resistant biometric credentials for workers who require unescorted access to secure areas of ports, vessels,outer continental shelf facilities, and all credentialed merchant mariners; and the credentialing of first responders which entails enhancing real-time electronic authentication of identity and attribute(s) (qualification, certification, authorization, and/or privilege)of emergency responselcritical government personnel responding to terrorist attacks or other catastrophic events. States may continue implementing activities previously funded through the Driver's License Security Grant Program(DLSGP)that focus on securing driver's license and identification card issuance processes. Initiatives related to securing identification should: • Have the greatest impact upon reducing the issuance and use of fraudulent driver's license and identification cards; • Reduce the cost of program implementation for individuals, states,and the Federal Government; • Driver's license identification material requirements; • Expedite state progress toward meeting minimum security standards;and • Plan and expedite state-specific activities to support federal data and document verification requirements and standards. Operations(OPSG) The intent of OPSG is to focus on operational aspects of enhancing coordination between federal, state, local, tribal,and territorial law enforcement agencies to increase the security of the United States Borders. • Operational Overtime. OPSG funds should be used for operational overtime costs associated with law enforcement activities, in support of border law enforcement agencies ' for increased border security enhancement. At the request of a recipient, the FEMA Administrator may waive the 50 percent(50%)personnel cap. Waiver decisions are at the discretion of the FEMA Administrator and will be considered on a case-by-case basis. A formal OPSG personnel waiver request should: Be requested on official letterhead, include a written justification, and be signed by the local jurisdiction; Include a budget and method of calculation of personnel costs both in percentage of the grant award and in total dollar amount; Include an approved Operations Order from the USBP Sector office which supports the local jurisdiction's written justification; and Be coordinated with the USBP Sector, SAA, and OBP. • Part Time Personnel. OPSG funds may be used to pay additional current part time law enforcement personnel salaries in order to bring them to temporary full time status. • Travel, Per Diem, and Lodging. Travel and per diem include costs associated with the deployment/redeployment of personnel to border areas and for travel associated with law enforcement entities assisting other local jurisdictions in law enforcement activities. In addition, costs to support up to six month deployment of law enforcement personnel to Page 62 of 86 Appendix C—Funding Guidelines critical Southwest Border locations to support operational activities(travel costs must be in accordance with applicable travel regulations). • Vehicle and Equipment Rentals. • Vehicle/Equipment Maintenance. • Fuel Cost and/or Mileage Reimbursement. There is no cap for reimbursement of operational activities. •Activate Reserve State, Local, Tribal, and Territorial Law Enforcement Personnel. Supporting a request to the Governor to activate, deploy,or redeploy specialized National Guard Units/Package and/or elements of state law enforcement to increase or augment specialized/technical law enforcement elements operational activities. • Backfill. Costs associated with backfill for personnel supporting operational activities. • Law Enforcement Readiness. Use of OPSG funds may be used to increase operational, material,and technological readiness of state, local, tribal, and territorial law enforcement agencies. Unallowable Costs (OPSG) OPSG unallowable costs include costs associated with staffing and general IT computing equipment and hardware, such as personal computers, faxes,copy machines, modems, etc. OPSG is not intended as a hiring program. Therefore,applying funds toward hiring full-time or permanent sworn public safety officers is unallowable. OPSG funding shall not be used to supplant inherent routine patrols and law enforcement operations or activities not directly related to providing enhanced coordination between local and federal law enforcement agencies. Finally, construction and/or renovation costs are prohibited under OPSG. Applicants should refer to IB 358 or contact their HQ Program Analyst at(800)368-6498 for guidance and clarification. Due to the nature of OPSG, training and exercise expenses are not allowable costs under OPSG. Unallowable Costs(SHSP, UASI and OPSG) Per FEMA policy, the purchase of weapons and weapons accessories is not allowed with HSGP funds. Prohibited Equipment(SHSP, UASI and OPSG) Grant funds may not be used for the purchase of Prohibited Equipment. Refer to 1B 407 Use of Grant Funds jar Controlled Equipment for the complete Prohibited Equipment List. For additional information on Prohibited Equipment see Executive Order(EO) 13688 Federal Support for Local Law Enforcement Equipment Acquisition,and the Recommendations Pursuant to Executive Order 13688. Additional Planning Information FEMA's National Preparedness Directorate(NPD) offers technical assistance(TA)that is designed to provide recipients and sub-recipients with specialized expertise to improve their emergency plans and planning. TA deliveries are designed specifically to improve and enhance the continuing development of state and local emergency management across the five mission areas of the Goal and across all core capabilities. TA provides the opportunity to engage emergency managers,emergency planners, and appropriate decision-makers in open discussion Page 63 of 86 Appendix C —Funding Guidelines of options to improve plans and planning in light of their jurisdiction's needs. There is no cost to approved jurisdictions for DHS/FEMA TA. TA deliveries combine current emergency management best practices with practical consideration of emerging trends, through discussion facilitated by DHS/FEMA contract specialists and with the support of FEMA Region operational specialists. While the invitation of participants is up to the requesting jurisdiction, DHS/FEMA encourages requesting jurisdictions to include the broadest practical range of its emergency managers and planners in all TA deliveries. TA deliveries should be made open to neighboring jurisdictions. As necessary, DHS/FEMA may also invite other Federal experts and practitioners to participate. Additionally, peer-to-peer representation may also be included from other jurisdictions that have recently used TA for the same planning issue. The TA catalog, showing the full range of TA available across all five mission areas and by all providers, and the TA request form can be accessed at hgR://www.fema.gov/national-incident- manaitement-s sy tem/fema-technical-assistance4vision. Additional Training Information Per DHS/FEMA Grant Programs Directorate Policy FP 207-008-064-1, Review and Approval Requirements for Training Courses Funded Through Preparedness Grants, issued on September 9,2013, states, territories,tribal entities and urban areas are no longer required to request approval from FEMA for personnel to attend non-DHS FEMA training as long as the training is coordinated with and approved by the state,territory, tribal or Urban Area Training Point of Contact(TPOC) and falls within the FEMA mission scope and the jurisdiction's Emergency Operations Plan(EOP). The only exception to this policy is for Countering Violent Extremism courses. DHS/FEMA will conduct periodic reviews of all state, territory, and Urban Area training funded by DHSIFEMA. These reviews may include requests for all course materials and physical observation of, or participation in, the funded training. If these reviews determine that courses are outside the scope of this guidance,recipients will be asked to repay grant funds expended in support of those efforts. For further information on developing courses using the instructional design methodology and tools that can facilitate the process, SAAs and TPOCs are encouraged to review the NTED Responder TrainingDevelopment Center(RTDC) website. DHS/FEMA Provided Training. These trainings include programs or courses developed for and delivered by institutions and organizations funded by DHS/FEMA. This includes the Center for Domestic Preparedness(CDP), the Emergency Management Institute(EMI), and the National Training and Education Division's (NTED) training partner programs including, the Continuing Training Grants, the National Domestic Preparedness Consortium(NDPC)and the Rural Domestic Preparedness Consortium (RDPC). Approved State and Federal Sponsored Course Catalogue. This catalogue lists state and federal sponsored courses that fall within the DHS/FEMA mission scope,and have been approved Page 64 of 86 Appendix C—Funding Guidelines through the FEMA course review and approval process. An updated version of this catalog can be accessed at hqp://www.firstresl2ondertraining•gov, Training Not Provided by DHS/FEMf4. These trainings includes courses that are either state sponsored or federal sponsored(non-DHS/FEMA), coordinated and approved by the SAA or their designated TPOC,and fall within the DHS/FEMA mission scope to prepare state, local, tribal,and territorial personnel to prevent,protect against, mitigate,respond to, and recover from acts of terrorism or catastrophic events. • State Sponsored Courses. These courses are developed for and/or delivered by institutions or organizations other than federal entities or DHS/FEMA and are sponsored by the SAA or their designated TPOC. • Joint Training and Exercises with the Public and Private Sectors. These courses are sponsored and coordinated by private sector entities to enhance public-private partnerships for training personnel to prevent, protect against, mitigate, respond to, and recover from acts of terrorism or catastrophic events. Overtime pay for first responders and emergency managers who participate in public-private training and exercises is allowable. In addition, states, territories,Tribes, and Urban Areas are encouraged to incorporate the private sector in government-sponsored training and exercises. Additional information on both DHS/FEMA provided training and other Federal and state training can be found at http://www.firstrespondertraining.pov. Training Information Reporting System ("Web-Forms'). Web-Forms are an electronic form/data management system built to assist the SAA and its designated state,territory and Tribal Training Point of Contact(TPOC). Reporting training activities through Web-Forms is not required under FY 2016 HSGP; however,the system remains available and can be accessed through the DHS/FEMA Toolkit located at http://www.firstrespondertraininp,.gov/admin in order to support recipients in their own tracking of training. Additional Exercise information Recipients that use HSGP funds to conduct an exercise(s) are encouraged to complete a progressive exercise series. Exercises conducted by states and Urban Areas may be used to fulfill similar exercise requirements required by other grant programs. Recipients are encouraged to invite representatives/planners involved with other Federally-mandated or private exercise activities. States and Urban Areas are encouraged to share, at a minimum, the multi- year training and exercise schedule with those departments, agencies, and organizations included in the plan. • Exercise Scenarios. The scenarios used in HSGP-funded exercises must be based on the state/Urban Area's THIRA and SPR. The scenarios used in HSGP-funded exercises must focus on validating capabilities, must be large enough in scope and size to exercise multiple activities and warrant involvement from multiple jurisdictions and disciplines and non-governmental organizations, and take into account the needs and requirements for individuals with disabilities, individuals with limited English proficiency and others with access and functional needs. Exercise scenarios should align with priorities and capabilities identified in the Multi-year TEP. Page 65 of 86 Appendix C—Funding Guidelines • Special Event Planning. If a state or Urban Area will be hosting a special event(e.g., Super Bowl,G-8 Summit),the special event planning should be considered as a training or exercise activity for the purpose of the Multi-year TEP. The state or Urban Area should plan to use SHSP or UASI funding to finance training and exercise activities in preparation for those events. States and Urban Areas should also consider exercises at major venues(e.g., arenas,convention centers) that focus on evacuations, communications, and command and control. • Regional Exercises. States should also anticipate participating in at least one Regional Exercise annually. States must include all confirmed or planned special events in the Multi-year TEP. • Role of Non-Governmental Entities in Exercises. Non-governmental participation in all levels of exercises is strongly encouraged. Leaders from non-governmental entities should be included in the planning, design, and evaluation of an exercise. State, local, tribal, and territorial jurisdictions are encouraged to develop exercises that test the integration and use of non-governmental resources provided by non-governmental entities,defined as the private sector and private non-profit, faith-based,community organizations. Participation in exercises should be coordinated with the local Citizen Corps Whole Community Council(s)or their equivalent and other partner agencies. Unauthorized Exercise Costs Unauthorized exercise-related costs include: Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles), medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances). # Equipment that is purchased for permanent installation and/or use, beyond the scope of the conclusion of the exercise (e.g., electronic messaging signs). Page 66 of 86 Appendix C—Funding Guidelines LOS ANGELES COUNTY/DEPARTMENT OF AUDITOR-CONTROLLER EXHIBIT G SHARED SERVICES DIVISION GRANT PAYMENT REQUEST Please submit tilltillble supporting documents,tiles and completed request romp at 1.Grant Name&Year: Gralntsiffl-auditor.lacounty.gov In the event e-mail is not available,you can mail your Grant payment request to(please do not tax or send duplicates): Department of Auditor-Controller Shared Services Division/Attn:Grants Unit 3470 Wilshire Blvd.,Suite 812 20_ tos Angeles,CA 9W10 I.Sub-recipients Name:(roftursemam clharJk will be crude psyame to the name enlr lake) 3.Taxpayer ID if: 4.Contact's Name 2.Mating Address(please let us know where you want your check delivered.inri,d'np attention Ine R nocrosary), 4.Contact's phone: 4.Contact's is-mail: 1.SOLUTION AREA, 2.ITEM# 3. 4.EHP required? 6.VENDOR'S INVOICE A 6.PURCHASE METHOD 7.CLAIM te.y a uymierii.Gari-rhy, (a g.17.020) PROJECT If eervlcaa,supplies or equipment 'if the purchase price is 5180K or more for a Non. AMOUNT planning,exercise) ALPHA were purchased, please attach Competitive Bid or a Sol*Souce,please allarh (indicate the (e.g.D) invoices (maximum or 6)and State's prior Approval. amount per each No Yes(attach indicate purchase method by Compatitive Nan n+npa4krxt me) rfor SLka completing numeral P Bid?(How B,d Sole Source APpo�al) many?) ...�... -- .... ----- -----•- .... 7 I I 8.TOTAL s SECTIONFOR t USE ONLY I Car*that(please use the dhacltbox): Y.1 em Hhe aWy awmxVm[1 of k;er or the rlv *M harem and afhu 01ares la n all reaped MA Ord EWML Ali #,ryendW4n were mWo WhaGWrawca with appr mleb3wa rUlas 04uLowns and yrwrcarhd11C10"■nd STAMP WITH RECEIVED DATE HERE: ❑ asiurancas 2,AN"IrWIDna iDf lt.,s form„tiro-Toifle -ed and althe iupoa4ng dawn nraeon 1p rnsMv Lions)is nrLded with this claim. AUTH01UIED SIGNATURE DATE 4. AUTHORQED PFUNTED NAME AUTtrORIZEO n E S. AUTHORIZED CONTACT INFORMATION IN dtrerent hom 5sceon 6)7 ASSIGNED INVOICE NO: PHONE• E-MAIL NOTE:This Form is intended for Internal SSD review purpose only. IteNsed on 11120/zol) DEPARTMENT OF AUDITOR-CONTROLLER/SHARED SERVICES DIVISION Purpose of these instructions: To assist sub-recipients in completing the Grant Payment Request. We appreciate your participation in this program,for questions or suggestions please use our e-mail below 10 contact us. Please do not send these instructions to us,they are to be used for your guidance only. In numeral 1 of this section,please enter the name and year of the grant program that you are submitting for payment. In addition,please help us expedite the process of your Homeland Security claims by: e Completing the Grant payment request correctly and according to these instructions • Submitting your Grant payment request using our e-mail—Grants@auditor-lacounty.gov(please do not fax documents). e Sending your Grant payment request only once(we do not require original documents and duplicates will slow down our process) e Using the chec kboxes to ensure all the required supporting documents and files accompany your Grant payment request. Supporting documents are flagged for your convenience with a checkbox within the corresponding areas e Ensuring that all documents attached to your Grant payment requests are legible. e Submitting Grant payment request timely. We do not guarantee the process of Grant payment requests that are submitted late or too close to the final due date. Reimbursable expenditures need to be charged within the performance period of the grant and submitted to us as soon as they are incurred. The following numerals provide the Instructions to fill In the corresponding numeral in the form: 1. Please enter the name of the agency requesting for payment. The name of the agency should be typed according to its signed agreement and as you need it to appear in the payee line of the reimbursement check 2. Please enter the complete address(street number and name,city,zip code)and attention line where you will need to receive the reimbursement check. Please note that this is not necessary for L.A.County departments. 3' Please enter the tax I of the governmental entity requesting payment Please leave blank for L.A County departments. 4. Please enter the information of the person that ran assist us with detail claim questions. In order to expedite your Grant payment request,in this area's grid,include a maximum of five 451 invoices or reimbursements charges Igne charge or one invoice per line). The invoices or charges need to share the same solution area,project alpha and item# In addition,invoices from one fiscal year should be claimed separate from invoices of another fiscal year. For example:an invoice dated June 2015(FY 14115)should not be combined with an invoice dated October 2015(FY 15116)in the same claim request. The following numerals provide the instructions to fill in the corresponding numeral In the form: 1. Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant.Examples of solution areas are equipment,training,planning or exercise. 2. Enter the item#corresponding to the claim This information is found in the latest budget of the grant An example of Item#is 17.020. 3. Enter the project alpha corresponding to the claim. This information is found in the latest budget of the grant. An example of project alpha is D. 4. Check with an X under either yes or no according to the claim's Environmental&Historical Preservation(EHP) requirements from the State EHP approval needs to be obtained from the State Drior to the start of the project on certain equipment items(see AEL description)or traininglexercise projects. Please attach the following: a) n State EHP Approval:if required by the state for your claim. 6. If the expenditures that you are claiming were purchased thru a vendor or contractor,please enter the invoice#in the grid area. Please note that you are responsible for following acceptable purchasing policies and for documenting your procurement process. Additionally please include the following documentation with your claim: a) ❑ Copy of the Invoice: Please attach an invoice that provides sufficient information to be used as a cross reference with the items described in your grant line item and AEL#. When the invoice includes items that are not being claimed or that belong to different claims or grants,please circle and designate on the invoice the items that you are requesting for reimbursement.Each item circled must have a project#,a funding source,and a total Purchase orders and price quotes will not be accepted in the place of the invoice. b) CQpy Af the purchase order c) Prhit out of the corresponding AEL#(Authorized Equipment List number). The AEL listing can be found at: https://www.rkb.us/ferna_grants.cfm d) Proof of payment of the invoice: The proof of payment for L.A.County Departments is the printout from e-CAPS showing that the check cleared the bank.The proof of payment for other than L A.County Department is the corresponding copy of the bank's dea red check. e) Calwlations for use tax paid: When use tax is paid,clearly show the calculations of the use tax in the invoice included in your claim f) Proof of payment of the use tax:Please provide official documents which authenticate the remittance of the use tax to the state,the amount and the reference to the invoice being claimed. g) Federal Debarment Listing:Please provide a screen print out of the queried Federal Debarment Listing at htt :/&vww. m ov/ Il ublicISAM. (you will need a usemame and a password;if you don't please create an account). The listing i needs to be queried grtor to the selection of the vendor. 6. If you are claiming services,supplies or any other type of items purchased 1hru a vendor or contractor,please indicate with an X the method that you used to acquire the items(do not leave blank or mark more than one). Please note that competitive bid,non-competitive bid or sole source are the only valid purchasing methods. a) ❑ Competitive Bid: for projects that received more than one bid. Please indicate number of bids received(must be more than one) b) Non-Competitive Bid: for single bid purchases of$150,000 or more to a single vendor or a single project,please attach the approval from the State. The approval needs to be requested from the State Prior to the start of the project. c) Sole Source: for non-bid purchases of$150,D00 or more to a single vendor or a single project,please attach the approval from the Stale. The approval needs to be requested from the State prior to the start of the project. 7. Enter the amount of your claim after you verify that your budget is sufficient to cover your request. When the amount of the budget is not sufficient, please let your Program Coordinator know of the possible need for budget modification, S. Enter the"Total Amount"by adding the subtotal claims included in each line. The following numerals provide the instructions to Fill In the corresponding numeral In the form: 1. Please read and check the box provided if you are an authorized signor, 2. Please read and check the box provided if you are an authorized signor, 3. Please sign the Grant payment request if you are an authorized signor of your agency. 4 3 When the authorized person is the same as the contact person in Section B you do not need to enter the authorized contact information.If the 5. authorized person and the contact person in Section B are different,please enter all the fields in this area as requested j I For Equipment Claims: a) ❑ Equipment Inventory Listing(Print out&Excel File):Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. If there is no serial# for your equipment please assign a valid ID tag,or write"Consumable"(Nit applies)or write NIA. please do NOT leave the corresponding space blank_ 'tPlease refer hInstructions I u f Additionally,please enter the appropriate CBRNE Mission(Chemical,Biological,Radiological,Nuclear,or Explosive)in the column tilled "Equipment Description 3 Quantity". This only applies to vehicles with AEL#12VE-00-MISS(Vehicle Specialized Mission:CBRNE). -- You need to Inform us of any changes on the items above"t. This applies to each piece of egd*inbnt-added In the Inventoy Listing,Including when the items are disposed andlor no longer useful. We will update the master inventory listing(per grant requirement)according to the Information you give us. Please make sure that you include all the attachments that are necessary to provide us with the requested information. For Training Claims: a) State-Sponsored Training Reporting Form(with the tracking request#):Please add this form a"with ft Training Request Form Training Officer(POC), which you completed at the website,to the claim's backup documentation. All the backup documentation submitted for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the line item of the Grant. Training request Vs must be obtained from the State prior to the start of the project. b) 0 Receipts and paid invoices:please include the complete copy of the receipts and paid invoices with your claim for itemized costs such as air plane tickets,hotel stays,instructors fees,workshop cost,facilities fees,consulting services,etc. Additionally,you will need to include the documents requested in numeral 5 under Section C. - If you are including personnel cost with your training claim,please add the following: c) ❑ Personnel List(Print out&Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. d) ❑ Documents that certify completion of the training:please attach supporting documents that show the Gass name,dates of training,# of hours of the training Gass,printed name and signature of individual taking the class and approval signature from supervisor or trainer (attach the information for backfilled positions also). Examples of documents that certify completion of training are: Attendance sheets (signed by employee and instructor) • Sign in sheets (same as above) a Signed training certificates e) n Summary Listing of Charges: Please use the Training Summary Sheet form provided in this claim packet that clearly shows the breakdown of the training charges per employee and that match the total claimed. This form includes the following:employee name, assignment, job title,date,salary,hours claimed,regular rate,overtime rate,employee benefits rate,claim amount per employee,clear calculations of amount claimed per employee and total(equal to the amount claimed) Please ensure that the Training Summary Sheet is verified/approved by an authorized signatory,with printed name and title,and dated. f) ❑ Backup for the Benefits Rate: If you are adding benefits to your claim,please make sure that you include the official calculation for the rate used. g) ❑ Timecards: Include a printout of the corresponding timecards. Manual timecards need to indicate the*of hours charged per day to the grant,supervisor's signature,employee name and signature. Automatic system generated timecards need to be approved and include the name of the employee and hours charged per day to the grant. h) Explanation of timekeeping codes:When the supporting documentation(timesheet,payroll register,etc.)indudes timekeeping codes please provide a printout with the explanation of the usage as detailed as possible. i) ❑ Payroll register: The payroll register needs to clearly support and explain the amount claimed per employee. it also needs to show the salary,hourly rate,employee benefits and overtime rate. +1,01V0001 IMOV4 1V 1+11..IY\IQ UM 1+0+++0 VI Y+p YCV1+H+u 11J. 0.111/IurOoa,p pl WI+MO.7bnM11Vu Vl VVROa�Mlwl l l�.u+o "IIlwvype whose duties were covered and the dates accordingly.Please make sure that the roster is signed and that you include documentation corresponding to the employee covered by the backfilling position. For Plannlna Claims: a) Deliverable for final product):Please include with your claim the final product of the planning activity(deliverable)that was identified in the grant award b) ❑ Signed Certificate of Completion:The certificate of completion can be an e-mail confirming that the planning activity was completed c) ❑ Invoices:If your planning claim includes charges invoiced by vendors,please see requirements and documents you need to attach to your claim form under Section C(numeral 5 and numeral 6). d) ❑ Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost,please see d)to i)under Training Claim(supporting documents needed)and add to the documentation. For Exercise Claims: a) ❑ Proof of State Approval of After Action Report(AAR):In order for your AAR to be approved you have to submit it to the State using the ODP Portal(see link below),within 90 days after completion of the exercise. You need to notify the State when the AAR is uploaded so they can proceed with the approval process, hops://hseep.dhs.gov/DHS_SSO/ b) ❑ Invoices:If your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your claim form under Section C(numeral 5 and numeral 6). c) ❑ Supporting Documentation for Personnel Cost: When your exercise claim includes personnel cost,please see d)to i)under Training Claim(supporting documents needed)and add to the documentation. r 0 anixa ' n C :P Exercise Claims 9 � t q dd S w � • � g V u z G � J 7 S 2 7 - Z Z H Z W III Hi Cr E* a D z Z V VL 3• R E ui Zoo � Equipment Inventory Listing Procedures for Completion OBJECTIVE: To provide an equipment inventory listing that links the State Homeland Security Workbook,to the Equipment Ledger and to the Equipment Listing to simplify the tracking and accountability:and to eliminate duplication and confusion. Field Date Element Procedure (1) Grant Name SHSP or EMPG (2) Sub-Recipient Name of your agency (3) Date of Report Date report completed(1) (4) Grant Year Grant Year of funds used to purchase equipment (5) Project Line Project Line(from Grant Workbook) (6) Project Alpha Project Alpha character(from Grant Workbook) (7) AEL No. Authorized Equip Listing No(from Grant Workbook) (8) Description Description of the equipment (9) Serial#or Other ID# Serial#or Other identification#used (10) Safecom consult Fill out either by Yes,No,or NIA (11) Source of Property Funding source,0,SHSP,EMPG,etc_ (12) Title Holder Name of agency(CitylDepartrnent) (13) Vendor Name Name of the vendor (14) Invoice Number Invoice number (15) Acquisition Date Date equipment acquired (16) Acquisition Cost Cost of the individual equipment item (17) %of Fed Part Fed participation in the cost of equipment (18) Location Location of equipment (19) Use&Condition Use&condition(2) (20) Disposition data Date of disposition (21) Sale Price Sale price,If applicable,or NIA for not applicable The Equipment Inventory Listingmust be completed in its entirety to meet the objective of the form. Note(1) This date should be the date the physical inventory of equipment was taken and the results reconciled with the equipment records(at least once every two years)_ (2) Indicate: N= New.D=Deployed.O=Out of Service,L=Lost&S=Stolen istri ution Copy maintained in sub-recipient file Copy forwarded to Shared Services Division ) I ` > , � § � § � 2 § ) � 2g e� §a § � � §\\} i � HIM t } /42 _2 � § 41 § @ g ! E � � G � §© 6 _ ) EIS / f ; 2 § a - $ - 0 z il o A 6L LU _o uw U w Z 1u W 0 V r - O +J) a z o a w 0 c� z 0 LL y � 2 a c Q � a s S x L W � ) U U LU in V Z w o�C � iu w O U- ° m w m u o iLL ' 0 O y1 O � 3 W o a z c� O J c a a � � Dy � N N eq S C � J C a a O � � n o Q � a O ? i� I I�IIIIII�IIIIIIIIIIIIAll9111 III��IA��I�I�I �I Ill!��fl�� I I�� 111111�II II ullll�ll��IIIII�I�I� �� I�li�i��I�Liu,iw 8.Notes on Personnel Cost: In neneral,costs associated with: F Work performed under contract for a specific deliverable DOES NOT count against the personnel cap, however, [, Work performed under contract for an undefined period, such as for personnel costs supporting operational activities, including general planning, training or exercise activities DO count against the personnel cap; and C Work performed by all non-contractor personnel, including for full-or part-time staff and operational overtime DO count against the personnel cap. The following examples would not count towards the„personnel cap: C Vendor installation of a radio tower; E Vendor training on new equipment purchased; f] Contractor hired to create an Emergency Operations Plan; ❑ Contractor hired to provide deliveries of ICS 400; and FI Contractor hired to assist with planning, training, evaluating, and reporting the effectiveness of a specific exercise. The a followings examples would count towards the uersonnel cam ❑ Contractor hired to be the State's WMD training instructor with no specific deliverables under contract; I Contractor hired to facilitate unidentified number of exercises throughout the performance period; LI Contractor hired to be the part-time auditor of Homeland Security Grants throughout the year; and Contractor hired to be an intelligence analyst. i �.� REIIKJ IMVED RECEIVED �° � �{ FEB 0 6 2018 FEB 12 Z018 CITY ADMINISTRATION CITY CLERK'S OFFICE STAFF REPORT HUMAN RESOURCES DEPARTMENTC4- 2" DATE: February 20, 2018 TO: Honorable Mayor and City Council FROM: Carlos Fandino Jr., City Administrator Originator: Michael A. Earl, Director of Human Resource RE: A Resolution Adopting an Amended and Restated Citywide Fringe Benefits and Salary Resolution in Accordance with Government Code Section 20636(b)(1) and Repealing All Resolutions in Conflict Therewith Recommendation A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, effective February 20, 2018 to reflect the following provisions: 1) Amend Exhibit A, Classification and Compensation Plan adopting the following revised and retitled job descriptions listed below: Facilities Maintenance Supervisor Street Maintenance Supervisor Street Maintenance Worker, Lead 2) Amend Exhibit A, Classification and Compensation Plan abolishing the following job description listed below: Legal Secretary 3) Amend Exhibit A, Classification and Compensation Plan by adopting the following new job descriptions and classification and compensation salary ranges listed below effective July 23, 2017: Page 1 of 4 Classification Title Recommended Monthly Monthly Salary Grade _ Minimum Maximum _ Fleet Supervisor 27 $6,814 $8,283 Legal Administrative Analyst 26 $6,490 $7,888 4) Approve the recommended reclassification of a single incumbent in a new recommended classification as listed below effective July 23, 2017: Current Classification Salary Reclassification Salary Grade Recommendation Grade Executive Legal Secretary 23 Legal Administrative Analyst 26 C. Approve amended job description for one (l) classification title to more accurately reflect the duties, responsibilities and requirements of the position listed below: Utilities Dispatcher Background Upon further review of the 2016-2017 classification and compensation studies conducted, three job description revisions and one reclassification are recommended. Additionally, a new classification is recommended as well as revisions to four existing job descriptions to more accurately reflect the responsibilities and duties performed with corresponding job titles. Abolish Job Description As a result of the recommendation to establish the new classification of Legal Administrative Analyst in the Legal Department, the Legal Secretary classification will no longer be needed. The Legal Secretary classification is a single incumbent position. Currently this position is vacant and not funded. Retitled Job Descriptions Human Resources is recommending title changes and minor revisions to the job descriptions listed below to more accurately reflect titles found in the market. and for internal alignment with similar classification job series. Current Classification Job Title Recommended Classification Job Title Facilities Foreman Facilities Maintenance Supervisor Street Foreman _ Street Maintenance Supervisor Street Crew Leader Street Maintenance Worker, Lead New Classification Human Resources is recommending the adoption of the new classification job description of Fleet Supervisor and to amend the Classification and Compensation Schedule to include this classification at salary range 27. Currently the Facilities Foreman, whose duties include Page 2 of 4 overseeing housing and facilities maintenance as well as warehousing, also oversees the maintenance of the City's fleet. While the garage staff conducts the maintenance of the fleet, each City Department manages the specifications, selection, and procurement of its own vehicles. Due to the complex technical nature of vehicle maintenance, the importance of a reliable fleet to all City operations, the high dollar value of our fleet, and the increasingly difficult regulatory environment in which this work is performed, fleet management and vehicle maintenance is a field that demands a dedicated specialist. It would be in the City's best interest to have a leader dedicated to not only the maintenance of these assets, but also to the citywide management of these assets. This recommended classification of Fleet Supervisor with duties and responsibilities similar to those of the existing Foreman Position in the Public Works Department would provide the leadership, supervision, and expertise needed for the management and maintenance of the City's fleet of vehicles and equipment. Human Resources is also recommending the adoption of the new classification job description of Legal Administrative Analyst and to amend the Classification and Compensation Schedule to include this classification at salary range 26. The Legal Department has job functions and duties designated at an Analyst level. This new classification more accurately describes the responsibilities and complex work functions being performed to assist and support the Department. Reclassifications Human Resources staff received an additional reclassification request from 2017 that was submitted through the budget process. Consistent with the City's Reclassification Policy, reclassification is defined as the reallocation of a position in one classification to a different classification as a result of a significant change in the duties, responsibilities, and/or qualification requirements of the position. A reclassification is typically recommended when the incumbent employee has been performing significantly different work or work at a different level of responsibility or complexity than is reflected in their current job description in excess of one year. Following review by Human Resources of the information provided, a reclassification is supported. As specified above, staff is recommending the following reclassification: One Executive Legal Secretary to Legal Administrative Analyst Revised Job Description Revisions to the existing Utilities Dispatcher job description designated to the Public Utilities Department is being recommended. The change in the minimum requirements and other minor updates are proposed to more accurately reflect current areas of responsibility and the working environment. Fiscal Impact The job description abolition, revisions and title changes proposed for the classifications in the Legal Department, Public Works Department and Public Utilities Department do not create a fiscal impact. The total additional estimated annual cost of the recommended new classification Page 3 of 4 of Fleet Supervisor is $112,612 including salary and salary related benefits. The additional estimated annual cost of the recommended reclassification from Executive Legal Secretary to Legal Administrative Analyst is $4,632 including salary and salary related benefits. Adequate funds are available in the 2017/2018 fiscal year budget to cover the additional costs associated with all of the recommendations included above. Attachment(s) 1. Resolution 2. Job Description for Facilities Maintenance Supervisor 3. Job Description for Fleet Supervisor 4. Job Description for Legal Administrative Analyst 5. Job Description for Street Maintenance Supervisor 6. Job Description for Street Maintenance Worker, Lead 7. Job Description for Utilities Dispatcher Page 4 of 4 Frr 1* a JOB DESCRIPTION Facilities Fe.a„Maintenance Supervisor Date Prepared: June 2014 Class Code: 73 1703 Date Revised: March, 2017 Date Revised: December 2017 SUMMARY: Under limited supervision, provides leadership and direction to public works staff members and prepares short- and long-range plans, goals and objectives for assigned projects. ESSENTIAL FUNCTIONS: -- Essential functions,as defined under the Americans with Disabilities Act may include any of the following representative duties,knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class,- employees may be assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Prioritizes, determines and assigns projects to work crews to ensure maximum use of staff resources; work areas include but are not limited to warehousing, garage, housing and facilities maintenance. • Reviews the progress of work projects and makes recommendations to assure work is performed in a timely and efficient manner. • Inspects and monitors work sites to ensure safety precautions are followed to protect workers and the general public. • Prepares time sheets, work reports and other records and reports. • Conducts inspections of work projects to ensure compliance with quality, appearance and conformance to time tables, work orders, specifications, policies and safety regulations. • Supervises subordinate staff; sets work priorities; creates work schedules; provides training; conducts performance evaluations; rewards and/or disciplines employees. • Bids and requisitions services, supplies and materials. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education,Training and Experience Guidelines: High school diploma or equivalent; AND seven years of experience, including five years of lead or supervisory experience in directing and/or leading a work crew in public works. Knowledge of: • City organization, operations, policies, and procedures. • Principles and practices of administrative management. • Principles and practices of effective employee supervision. • City infra-structure and boundaries. • Infrastructure and building construction, maintenance and repair. • Regulatory requirements for the operation, maintenance, and repair of City facilities and housing. • Principles and practices of public works, City facilities, garage and warehouse operations. • Principles and practices of project management. • Principles and practices of strategic planning. Facilities Faremantvlaintenance Supervisor Vernon CA 1 of 2 • Customer service standards and protocols. Skill in: • Directing the work of subordinate staff. • Defining problems, establishing facts and drawing valid conclusions. • Managing situations requiring diplomacy, fairness, firmness and sound judgment. • Interpreting and applying City, state and federal policies, laws and regulations. • Building effective teams and providing efficient customer services. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with managers, supervisors, staff, vendors, suppliers, utilities, contractors and the general public. • Operating a personal computer and various software applications. LICENSE AND CERTIFICATION REQUIREMENTS: Public Works Certificate desirable. Possession of a valid California State driver's license. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in an office and outdoor work environment. May be required to lift and carry up to 50 pounds. May be required to climb ladders. May be exposed to dangerous machinery and extreme weather conditions. Facilities Fnrernpi Maintenance Supervisor Vemon CA 2 of 2 5 rt u JOB DESCRIPTION Fleet Supervisor Date Prepared: November, 2017 Class Code: 7515 SUMMARY: Under limited supervision, manages the City's vehicle fleet, provides leadership and direction of short and long-range plans, goals and objectives for fleet and equipment maintenance and repair operations, and staff members. ESSENTIAL FUNCTIONS: -- Essential functions,as defined under the Americans with Disabilities Act, may include any of the following representative duties,knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not fisted below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Prioritizes, determines and assigns projects to mechanics to ensure maximum use of staff resources; work areas include but are not limited to garage, fleet and equipment maintenance and repair operations. • Reviews the progress of work and makes recommendations to assure work is performed in a timely and efficient manner. • Inspects and monitors the maintenance and repair of vehicles and equipment to ensure mechanical safety and reliability compliance with quality, appearance, and conformance to time tables, work orders, specifications, policies and safety regulations in order to protect operators and the general public and to minimize downtime. • Supervises subordinate staff; sets work priorities; creates work schedules, prepares time sheets, work reports; provides training; conducts performance evaluations; rewards and/or disciplines employees. • Coordinates and schedules monthly fleet maintenance, and related services with each city department, divisions and/or external vendors. • Makes recommendations for vehicle replacement. • Bids and requisitions services, supplies and materials needed to complete each repair and any other necessary items for the City's garage; enters all vendor orders and invoices into the automated computer system. • Approves work orders, monitors status of work orders, updates status in computes; and closes out work orders upon completion of work. • Schedules safety inspections and certification of shop equipment and maintains documentation. • Inspects and verifies new equipment. • Initiates purchase order and fund transfer between accounts or purchase order as needed. • Attends various seminars and training courses for professional development. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND seven (7) years of automotive maintenance and repair experience, including five (5) years of supervisory or lead experience in directing and/or leading mechanics. Fleet Supervisor Vernon CA 1 of 2 Knowledge of: • City organization, operations, policies, and procedures. • Principles and practices of administrative management. • Principles and practices of effective employee supervision. • Advanced principles and practices of the repair and maintenance of mechanical, electrical and computerized systems within vehicles and equipment. • Basic principles and practices of vehicle and heavy equipment maintenance and repair methods and techniques. • Automated work order systems, vehicle history records and repair parts inventories. • Customer service standards and protocols. • Federal motor safety regulations and state air resource and air quality standards. • Environmental guidelines and standards for the storage and disposal of hazardous materials. • Shop operations, including priority-setting, organization, time management, problem resolution, record keeping, and safety practices and procedures. • Regulatory requirements for the operation, maintenance, and repair of City Facilities and housing. • Principles and practices of strategic planning. Skill in: • Directing the work of subordinate staff. • Troubleshooting and diagnosing vehicle and equipment problems. • Managing situations requiring diplomacy, fairness, firmness and sound judgment. • Interpreting and applying City, state and federal policies, laws and regulations. • Building effective teams and providing efficient customer services. • Communicating effectively verbally and in writing. + Dealing tactfully and courteously with the public. + Reading and understanding technical manuals, blue prints, schematics, wiring diagrams, technical service bulletins and parts catalogs. • Using initiative, discretion and judgment within established procedures, guidelines, and rules. • Using shop equipment, including hand and power tools, diagnostic equipment, and testing and measuring equipment. • Establishing and maintaining cooperative working relationships with supervisors, co-workers, vendors, sales representatives and contractors. • Operating a personal computer and various software applications. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Class B Commercial Driver's License is required. Certification as an Automotive Service Excellence (ASE) Master Automobile (MA) or Master Truck (MT) Technician or a minimum of five (5) years of municipal experience as a Lead Mechanic (including the maintenance and repair of emergency vehicles) in California is required. Incumbents hired in this classification will be required to continuously work towards and obtain a first or second certification as an ASE MA or MT within 48 months from appointment date. Incumbents shall maintain all required ASE certifications. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in an outdoor work environment. May be exposed to dangerous machinery, extreme weather conditions, hazardous chemicals and infectious diseases. May be required to climb ladders. May be required to work in trenches or confined spaces. May be required to lift and carry items weighing up to 50 pounds. Fleet Supervisor Vemon CA 2 of 2 r �sT 1*� . JOB DESCRIPTION Legal Administrative Analyst Date Prepared: November 2017 Class Code: 1495 SUMMARY: Under general supervision, performs a wide variety of experienced journey level analytical, technical, complex and administrative tasks in support of a fast-paced legal department. The Legal Administrative Analyst performs highly skilled and confidential legal administrative functions supporting the City Attorney's Office; work requires the exercise of independent judgment, initiative and discretion based on knowledge of legal administrative policies and procedures and the municipal organization in performing daily activities. DISTINGUSHING CHARACTERISTICS: Legal Administrative Analyst is the experienced journey level in the Administrative job series; incumbents work under general supervision, and perform a variety of journey level analytical, technical, specialized and complex duties and administrative tasks in support of the City Attorney's Office. Incumbents report directly to the City Attorney. ESSENTIAL FUNCTIONS: -- Essential functions,as defined under the Americans with Disabilities Act, may include any of the following representative duties,knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Performs a variety of administrative, operational and analytical duties in support of the City Attorney's Office, including legal research, budget development, program coordination and monitoring, and departmental policy and procedure development, implementation and enforcement. • Identifies issues, collects data, analyzes alternatives and makes recommendations as to appropriate action, prepares and presents reports, participates in special projects and assignments. • Responds to and recommends resolution to difficult and sensitive inquiries and complaints. • Provides highly skilled legal, complex technical and confidential administrative support to the City Attorney and legal staff. • Assists the City Attorney with a variety of administrative tasks using discretion and independent judgment in accordance with general direction. • Serves as liaison to departments, agencies, and the general public; responds to inquiries from the public and other City employees; provides guidance and explanation of City procedures requiring understanding of policies and regulations, or refers inquiries to the appropriate authority. • Coordinates, prepares, reviews and compiles materials for City Council or other board, committee or agency meetings. • Prepares a wide range of legal documents, including but not limited to, ordinances, resolutions, agreements, and other documents required by court filings and proceedings involving the City. • Performs administrative tasks related to the preparation of leases, subpoenas, pleadings and legal opinions. • Reviews and reconciles monthly invoices; verifies accuracy of payments; identifies, reports, and reconciles discrepancies. • Prepares Request for Proposals and manages the approval, publication, and administration of the proposal review process. • Researches and prepares draft contracts and related inter office memorandum/staff report for Attorney review and approval as to form. • Prepares variety of materials, including drafts, letters, memos, reports, manuals, forms, and oversees databases of departmental records. Legal Administrative Analyst Vernon CA 1 of 3 • Receives and processes incoming mail; responds to some matters within scope of position and refers others to the City Attorney. • Receives visitors, answers, screens and directs telephone calls, maintains calendars and schedules appointments; makes travel and meeting arrangements as directed. • Participates in preparing the departmental budget and assists in monitoring budgetary expenditures, analyzing budget variances, processing and tracking invoices and managing accounting projects within the department and/or processing the Department's payroll, purchase orders, contracts, requisitions and reimbursement of travel and incidental expenses. • Establishes, maintains, and revises complex office filing systems, including electronic data storage and retrieval; maintains records of expenditures and departmental case files and other records; assembles materials and documents required by the City Attorney; prepares documents for storage, preservation or disposal. • Manages records and compliance with the records retention schedule for the City Attorney's Office. • Ensures efficient clerical procedures and makes recommendations on improvements. • May supervise and evaluate technical and administrative support staff. • Maintains state, national and local memberships for the City Attorney's Office. • Reviews claims against the City and assists with the City's response. • Screens incoming correspondence and inquiries and attempts to resolve them by researching files and records; explains rules, policies, and procedures; explains the proper use and completion of forms and documents; refers matters requiring policy interpretation to City Attorney for resolution. • Performs a wide variety of professional secretarial functions and specialized administrative functions including word processing, proofreading and editing a variety of materials, oversees the preparation, distribution, and noticing of various materials and documents. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education,Training and Experience Guidelines: Bachelor's degree in Business Administration or related field is required; AND five (5) years of professional level administrative support experience in a legal office environment or government agency, supporting senior level-personnel and one (1) of the required five (5) years of experience must include lead or supervisory responsibilities. Municipal/public sector government experience is highly desirable. Knowledge of: • City organization, operations, policies and procedures. • City Code, City Ordinances, and Standard Operating Manual. • Principles and practices of office administration. • Records management principles. + Telephone etiquette protocol. • Customer service standards and protocols. • State and Federal laws, statutes, regulations, rules and codes regulating City government. • Rules for formatting, preparation, filing and service of legal documents. • Legal terminology and legal citation formats. • Applicable state and federal legal procedures including court rules, court proceedings and deadlines. • Office practices and procedures including business correspondence, filing, and standard office equipment operation. • Relevant Computer software • Human resource management practices and principles. • Business computers and standard MS Office software applications. Skill in: • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. Legal Administrative Analyst Vernon CA 2 of 3 • Establishing and maintaining cooperative working relationships with co-workers and the public. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. Legal Administrative Analyst Vernon CA 3 of 3 �v s; 5 T ii JOB DESCRIPTION Street ForemanMaintenance Supervisor Date Prepared: March, 2017 Class Code: 73085 Date Revised: June 2017 Date Revised: December 2017 SUMMARY: Under limited supervision, provides leadership and direction of short and long-range plans, goals and objectives for assigned public works street operations and staff members. ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act may include any of the following representative duties, knowledge,and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees maybe assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following. • Prioritizes, determines and assigns projects to work crews to ensure maximum use of staff resources; work areas include but are not limited to asphalt paving, concrete work, trenching, tree trimming, graffiti control, sewer and storm drain operations, street striping and signage, weed and pest control, and traffic control • Reviews the progress of work projects and makes recommendations to assure work is performed in a timely and efficient manner. • Inspects and monitors work sites to ensure safety precautions are followed to protect workers and the general public. • Prepares time sheets, memorandums, work reports and other records and reports. • Conducts inspections of work projects to ensure compliance with quality, appearance and conformance to time tables, work orders, specifications, policies and safety regulations. • Supervises subordinate staff; sets work priorities; creates work schedules; provides training; conducts performance evaluations; rewards and/or disciplines employees. • Bids and requisitions services, supplies and materials. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education,Training and Experience Guidelines: High school diploma or equivalent; AND seven years of experience, including five years of lead or supervisory experience in directing and/or leading a work crew, in public works street operations. Knowledge of: • City organization, operations, policies, and procedures. • Best management practices in street operations. • Principles and practices of administrative management. • Principles and practices of effective employee supervision. • Principles and practices of sewer and storm drain construction. • Principles and practices of graffiti, trash, and weed remediation. • City infrastructure and boundaries. • Basic writing skills. Sireel Mamtenwxe 5upervi wFF4F@man Vemon,CA 1 of 2 • Concrete and asphalt construction, maintenance and repair. • Basics of pavement management systems and rehabilitation strategies. • Principles and practices of public works maintenance operations. • Emergency operations response. • Customer service standards and protocols. Skill in: • Directing the work of subordinate staff. • Defining problems, establishing facts and drawing valid conclusions. • Managing situations requiring diplomacy, fairness, firmness and sound judgment. • Interpreting and applying City, state and federal policies, laws and regulations. • Building effective teams and providing efficient customer services. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with managers, supervisors, staff, vendors, suppliers, utilities, contractors and the general public. • Operating a personal computer and various software applications. • Defensive driving. LICENSE AND CERTIFICATION REQUIREMENTS: Public Works Certificate from an accredited college is highly desirable California Water Environment Association, Collections System Maintenance, Grade I within one year of hire date. Possession of a valid State of California, Class B Driver's License is highly desirable. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in an office and outdoor work environment. May be required to lift and carry up to 50 pounds. May be required to climb ladders. May be exposed to dangerous machinery and extreme weather conditions. Sireet Maintenance supervisors=ari;mAn Vernon,CA 2 of 2 v r JOB DESCRIPTION Street Crew Lea Maintenance Worker, Lead Date Prepared: March 2014 Class Code: 74277322 Date Revised: June 2017 Date Revised: December 2017 SUMMARY: Under general supervision, Performs a variety of skilled sewer and storm drain repairs and maintenance for the i `s streets, Work responsibilities extend to rovidin p ides�work direction to street crews_. nn n•+rF of finlrl nnnrr�#inns ESSENTIAL FUNCTIONS: -- Essential functions,as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge,and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: I Provides da ily work direction over work crews ip re ares employee tirne sheets work re PortS urchase and contract documents. • Inspects and monitors work sites to ensures work crews are performing work in a safe manner; inspects and monitors traffic control methods for compliance to standards; verifies safety equipment is available and in use. • Assists the fn Tsupervisor with assigning and scheduling daily work and future projects. • Advises and assists sewer work crews in sewer cleaning and maintenance operations; performs troubleshooting and unplugging sewers; performs storm drain maintenance;conducts flow studies, confined space entry and repairs. • Assists the Health Department with spills and illegal discharge investigations. • Works with City engineers regarding street improvements projects and the scheduling of new jobs. • Prepares time sheets, work reports, and other records and reports; records all completed work orders. • Works on a street work crew and/or operates heavy equipment as part of work projects. • Performs standby and on-call duties as assigned; responds to after-hours emergencies as needed. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education,Training and Experience Guidelines: High school diploma or equivalent; AND five years of experience, including two years of supervisory or lead experience in maintenance operations complimented with related coursework. Knowledge of: • City organization, operations, policies, and procedures. • Principles and practices of administrative management. • Principles and practices of effective employee supervision. • Principles and practices of concrete, asphalt, storm drain, sewer drain construction maintenance and repair. C Street CFA-Ap 1 eade•Maintenance Worker, Lead Vemon CA 1 of 2 • City infra-structure and boundaries. • Principles and practices of public works maintenance operations. • Principles and practices of project management. • Principles and practices of strategic planning. • Principles and practices of graffiti removal, regulatory traffic signage and striping. • Customer service standards and protocols. Skill in: • Directing the work of subordinate staff. • Defining problems, establishing facts and drawing valid conclusions. • Managing situations requiring diplomacy, fairness, firmness and sound judgment. • Operating heavy motorized equipment and vehicles. • Using power and hand tools. • Building effective teams and providing efficient customer services. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with managers, supervisors, staff, vendors, suppliers, utilities, contractors and the general public. • Operating a personal computer and various software applications. LICENSE AND CERTIFICATION REQUIREMENTS: Possession of a valid California Class B Commercial Driver's License. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in an office and outdoor work environment. May be required to lift and carry up to 60 pounds. May be required to climb ladders. May be required to work in trenches or confined spaces. May be exposed to dangerous machinery and extreme weather conditions. Street CFew ^inten2nce 4Yorker.dead Vemon CA 2 of 2 F' aLy 1 t tLY IT- JOB DESCRIPTION Utilities Dispatcher Date Prepared: March 2014 Class Code: 8030 Date Revised: December 2017 SUMMARY: Under basic supervision, monitors real-time operations and maintenance activities of the City's electric generation and distribution systems; assigns operations and maintenance tasks to electric operators; oversees Critical Control Center activities including electric distribution, gas distribution monitoring and water distribution and pressure; tracks electrical market fluctuations. ESSENTIAL FUNCTIONS: -- Essential functions,as defined under the Americans with Disabilities Act,may include any of the following representative duties, knowledge,and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below,reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.Essential duties and responsibilities may include, but are not limited to, the following: • Monitors real-time operations and maintenance activities of the electric generation and distribution systems and water dtst6bution system; Monitors gas system on SCADALperforms duties within scope of authority and training, and in compliance with City policies, safety and quality standards; duties may vary according to job assignment. • S wise" versees activities of and 4! ssigns operationals and maintenance tasks to Electric Operators • Oversees Control Center activities such as distribution off electricity, maintaining positive water pressure through the use of wells and boosters, and tracksing electrical market fluctuations. • Schedules route changes to ensure flow of electricity; notifies appropriate agencies of changes; reenergizes circuits or lines for public safety and creates schedules fE ..ekend cc Creates --hed Iles for weekend neVerano • Monitors generation conditions by way of alarms, telemetry, status, modes of operation, etc. • Compiles, calculates and prepares routine gas, electric, water and bulk power reports, notifications or ad hoc reports on system disturbances, emergencies, or any unusual operating condition or action. • Coordinates and documents routine_ maintenance and unscheduled restoration activities with outside contractors. • Acts as primary point of contact for after-hours non-public safety calls for service. • Performs after hourlweekendtholiday monitoring of water distribution system in the absence of water crews. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High School diploma or GED; AND three years of electric utility operations experience. Utilities Dispatcher Vemon CA 1 of 2 Knowledge of: • City organization, operations, policies, and procedures. • Electric, water and bulk power utility operating concepts. • Basic electric principles, procedures and components, power system operations including power plant operations; fundamentals of alternating current circuits, and electrical safety policies and procedures. • Occupational hazards and safety precautions applicable to the work. • Personal computer operations. Skill in: • Monitoring and applying control system principles rationally to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists. • Keeping records as required by regulatory agencies. • Operating personal computers and specialized software applications including SCADA systems. • Remaining calm under stress or emergency conditions. • Maintaining a strong sense of propriety concerning confidential matters. • Building relationships and fostering teamwork and communicating effectively, both verbally and in wrinn . • 11r#�r�-,�}nlfi t Gge0VOly AX0- y..O.!rdOR WFItrR • Establishing and maintaining cooperative working relationships with managers, fellow employees, contractors, representatives fromef other utilities, outside consultants and the general public. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License is required. A valid State of California Grade II Water Distribution License is desired and must be obtained within two years Iafter the probationary period endsFequ+red. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in an electric generation plant; may to be exposed to energized equipment. Works rotating shifts, nights and weekends _:: ;; t.,Lially agreed upon set schejju, as required. Utilities Dispatcher Vemon CA 2 of 2 RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ADOPTING AN AMENDED AND RESTATED CITYWIDE FRINGE BENEFITS AND SALARY RESOLUTION IN ACCORDANCE WITH GOVERNMENT CODE SECTION 20636 (b) (1) AND REPEALING ALL RESOLUTIONS IN CONFLICT THEREWITH WHEREAS, on November 7, 2017, the City Council of the City of Vernon adopted Resolution No. 2017-61, adopting an amended and restated Citywide Fringe Benefits and Salary Resolution; and WHEREAS, by memorandum dated February 20, 2018, the City Administrator in conjunction with the Director of Human Resources, has recommended the adoption of an amended and restated Citywide Fringe Benefits and Salary Resolution and Classification and Compensation Plan to amend Exhibit A to the Classification and Compensation plan, to make the following changes effective February 20, 2018 : (i) adopt the revised and retitled job descriptions of the Facilities Maintenance Supervisor, Street Maintenance Supervisor, and Street Maintenance Worker, Lead, and, (ii) abolish the position of legal secretary; and WHEREAS, by the same memorandum dated February 20, 2018, the City Administrator in conjunction with the Director of Human Resources, has recommended the adoption of an amended and restated Citywide Fringe Benefits and Salary Resolution and Classification and Compensation Plan to amend Exhibit A to the Classification and Compensation plan, to make the following changes effective July 23 , 2017 : (i) adopt the new job descriptions and associated salary ranges of the Fleet Supervisor and Legal Administrative Analyst, and (ii) approve the reclassification of a single incumbent in the identified classification; and WHEREAS, to reflect the above-referenced changes, the City Council desires to adopt an amended and restated Citywide Fringe Benefits and Salary Resolution, a copy of which is attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS : SECTION 1 : The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt from California Environmental Quality Act ("CEQA" ) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378 . SECTION 3 : Effective February 20, 2018 , the City Council of the City of Vernon hereby approves the amended and restated Citywide Fringe Benefits and Salary Resolution, to (a) adopt the revised and retitled job descriptions of the Facilities Maintenance Supervisor, Street Maintenance Supervisor, and Street Maintenance Worker, Lead, and, (b) abolish the position of legal secretary, a copy of which is attached hereto as Exhibit A. SECTION 4 : Effective July 23 , 2017 , the City Council of the City of Vernon hereby approves the amended and restated Citywide Fringe Benefits and Salary Resolution, to (a) adopt the new job descriptions and associated salary ranges of the Fleet Supervisor and Legal Administrative Analyst, and (b) approve the reclassification of a single incumbent in the identified classification, a copy of which is attached hereto as Exhibit A. SECTION 5 : All resolutions or parts of resolutions, specifically Resolution No. 2017-61, not consistent with or in - 2 - conflict with this resolution are hereby repealed. SECTION 6 : The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 20th day of February, 2018 _ Name : Title : Mayor_/ Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: 10011�11� Brian Byun, Senior Deputy Ly Attorney - 3 - STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I, - City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, February 20, 2018, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of February, 2018 , at Vernon, California. City Clerk / Deputy City Clerk (SEAL) - 4 - EXHIBIT A OF VfR City of Vernon FRINGE BENEFITS AND SALARY RESOLUTION Adopted "'^.,�o�.--�^• 7 2917February 20,, 2018 TABLE OF CONTENTS FRINGE BENEFITS AND SALARY RESOLUTION PART 1 — FRINGE BENEFITS Introduction: .........................................................................................................4 Section1: Holiday.............................................................................................5 Section 2: Administrative Leave Time...............................................................6 Section3: Overtime ..........................................................................................8 Section 4: Compensatory Time........................................................................10 Section5: Court Time ......................................................................................11 Section6: Vacation..........................................................................................12 Section7: Sick Leave ......................................................................................14 Section 8: Family Sick Leave (Kin Care) .........................................................17 Section 9: Bereavement Leave........................................................................18 Section10: Jury Duty ........................................................................................20 Section 11: Automobile Allowance and Reimbursement for Expenses..............21 Section 12: Health Insurance.............................................................................23 Section 13: Dental Insurance.............................................................................24 Section 14: Vision Insurance .............................................................................25 Section 15: Life Insurance .................................................................................26 Section 16: Deferred Compensation Plan..........................................................27 Section 17: CaIPERS Retirement Plan ..............................................................28 Section 18: Retiree Medical Insurance ..............................................................30 Section 19: Longevity Program..........................................................................32 Section 20: Bilingual Pay ...................................................................................34 Section 21: Uniform Allowance..........................................................................35 Section 22. Stand-by Policy...............................................................................36 PART II — CLASSIFICATION AND COMPENSATION Section1. Purpose...........................................................................................39 Section 2. The Compensation Plan..................................................................39 Section 3. The Classification Plan....................................................................39 EXHIBIT A — CLASSIFICATION AND COMPENSATION PLAN.................................40 2 PART 1 FRINGE BENEFITS 4 INTRODUCTION The Fringe Benefit and Salary Resolution shall apply to all employees and officers of the City of Vernon. Exceptions, additions, and/or limitations to this basic policy may be found in respective Memoranda of Understanding or employment contracts. The existence of these policies shall not create or imply any employment contract or vested right of employees. For those employees covered in respective memoranda of understanding (MOU), the provisions set forth in the applicable MOU shall prevail in the event that there is any conflict between provisions established in this Resolution and any provisions established in the respective MOU. The provisions set forth in this Resolution or as amended from time to time shall be effective upon City Council adoption, unless a specific effective date is stated therein. PART 1 — FRINGE BENEFITS Section 1. HOLIDAYS A. Authorized holidays are as set forth in Table 1, attached hereto and incorporated herein by reference. Municipal offices shall be closed on such holidays. B. The dates for observation of holidays shall be approved by the City Council. C. If an authorized holiday falls on a Sunday, the following Monday shall be treated as the holiday. Holidays falling on a Friday, or Saturday, shall not be granted as an authorized holiday to employees. D. An employee whose regular shift assignment falls on an authorized holiday and who is required to work on that day shall be paid at his/her regular hourly rate of pay for the holiday, plus his/her regular hourly rate including any applicable overtime pay for the actual hours he/she was required to work on the authorized holiday. E. Temporary and part-time employees are not eligible for paid holidays. G. All full-time employees may use vacation time or compensatory time for a religious holiday (not listed herein as an authorized holiday) with the prior approval of the department head. If there is insufficient accumulated time, the employee may request the time as unpaid leave of absence. TABLE 1 - HOLIDAY HOLIDAY January 151 - New Year's Da 3" Monday in January - Martin Luther King Jr. Da 3' Monday in February - Presidents Da March 3151 - Cesar Chavez Da The Last Monday in May— Memorial Da July 41h — Independence Da The 111 Monday in September— Labor Da The 2"d Monday in October— Columbus Da November 11'h — Veterans Da The 411 Thursday in November - Thanksgiving Da December 241h— Christmas Eve December 2511— Christmas Day December 31 sl-- New Year's Eve And other days as such designated by C ty Council. 6 Section 2. ADMINISTRATIVE LEAVE A. Executive and Management - Includes City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors shall receive, effective January 1 of each calendar year, 80 hours of Administrative leave. B. The 80 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year. C. Executive and Management staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated administrative leave hours during the year of hire as identified below: Hired, Promoted, or Reclassified on Administrative Leave or Between _ January 1 — March 31 80 hours April 1 — June 30 60 hours Jul 1 — Sept. 30 40 hours Oct 1 — Dec. 31 20 hours D. Mid-Management — Staff who are designated as exempt in accordance with the Fair Labor Standards Act shall receive, effective January 1 of each calendar year, 60 hours of Administrative leave E. The 60 hours may not be carried over into the succeeding calendar year and is lost and not eligible for cash payout if not used by December 31 of each calendar year. F. Mid-Management FLSA exempt staff hired, promoted, or reclassified on or after April 1 of each calendar year shall be eligible to receive pro-rated administrative leave hours during the year of hire as identified below: Hired, Promoted, or Reclassified on or Administrative Leave Between January 1 — March 31 60 hours April 1 — June 30 45 hours Jul 1 — Sept. 30 30 hours Oct 1 — Dec. 31 15 hours G. All Administrative leave requests should be approved by the department head or City Administrator at least ten days in advance of the date to be taken, although the department head retains discretion to approve the use of Administrative Leave in special circumstances. H. The City Administrator or his/her designee may grant additional administrative leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff. 8 Section 3. OVERTIME A. It shall be the duty of all department heads to operate their respective departments with a minimum amount of overtime. If the best interests of the City require that an employee work beyond the forty (40) hours of work scheduled, such employee shall be compensated as set forth hereinafter. B. The department head may reschedule the workweek of employees in positions not exempt from the FLSA to allow credit for productive hours actually worked on one day (excluding lunch periods) towards the regular paid workweek schedule. For example, if an employee works twelve (12) hours on one day (based on a ten (10) hour day), the entire twelve hours will be recorded on the time card as paid worked time. In this example, the department may schedule the employee to work only eight (8) hours on one of the other scheduled workdays in the workweek, as long as the employee's hours for the workweek do not fall below the minimum paid work hours schedule. C. All overtime requests must have prior written authorization of the respective department head or designee prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be obtained as soon thereafter as practicable. D. Except as may be provided in specific memoranda of understanding, employees will be paid overtime at time and a half (1.5) of their regular hourly rate for all eligible hours worked in excess of forty (40) hours in a single workweek. E. Holidays (regular, in-lieu), vacation time, sick leave, compensatory time, paid jury duty leave, and bereavement leave shall count as time worked for the purposes of computing overtime. Unpaid jury leave, disciplinary suspensions, and administrative leave shall not count as time worked for the purpose of computing overtime. F. In the event a part-time or temporary employee is required to work beyond his/her assigned working hours, compensation shall be at the normal hourly rate up to forty (40) hours per workweek. For hours worked beyond forty (40) in a workweek, such employee shall be compensated at the rate of one and one-half of (1.5) said employee's hourly rate. G. If an employee works on his/her regular day off, the employee will receive paid compensation or receive compensatory time, at the employee's discretion. With a mutual agreement between an employee and his/her supervisor, an employee's regular day off may be rescheduled to another day off in the same pay period. I. An employee is expected to begin work no more than five (5) minutes prior to the beginning of his or her scheduled start time, and to stop work no later than five (5) k� minutes after the end of his or her scheduled ending time. An employee who wishes to begin or end work at a different time must obtain written approval from his or her department head prior to working the different or additional time. J. Straight time and overtime will be compensated in six (6) minute segments of time. K. While overtime should be attempted to be distributed equally amongst all employees in a given classification, the department head retains discretion to assign such overtime. L The City Administrator, department heads and those management employees designated by the City Administrator as exempt under the provisions of the Fair Labor Standards Act (FLSA) shall not be subject to the provisions of this section relating to overtime, but shall work such hours as may be necessary for the effective operation of their respective departments. M. Please refer to Human Resources Policy, Salary Plan Administration II-3 10 Section 4. COMPENSATORY TIME A. All regular full-time employees may request to accrue compensatory time in lieu of cash payment for overtime worked. The total compensatory time accrued is calculated by multiplying the number of hours of overtime worked by the applicable overtime rate (1, 1.5 or 2), and is subject to the approval of the department head. B. Compensatory time may be accumulated up to a maximum of eighty (80) hours. It is at the employee's option whether to receive overtime compensation or compensatory time accruals up to the 80-hour limit. C. Compensatory time shall be taken in 15-minute increments. Scheduling of compensatory time requires prior approval and must be preceded by a ten (10) day notice of intended use from the employee. Management may waive the ten (10) day notice in cases of emergency. D. Employees who have reached the 80-hour limit shall receive overtime compensation. There are no cash payouts of compensatory time once an employee has elected compensatory accrual. 11 Section 5. COURT TIME A. The required presence in a court of law of any employee subpoenaed to testify in a matter arising within the course and scope of his/her City employment shall be compensated in accordance with the below provisions. B. For each day that the presence of the employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City, the employee shall be given a paid leave of absence. C. For each day an employee is required in a court of law in response to an order or subpoena in relation to an incident or event arising out of the course and scope of employment with the City that is outside of the employee's regularly scheduled work shift, the employee shall be given a paid leave of absence. D. An employee who needs to appear in court on any other matter not arising out of the course and scope of employment with the City shall be expected to use their accrued paid leave to make such appearance, or unpaid leave if no leave is available. 12 Section 6. VACATION A. Except as provided for in respective memoranda of understanding, every full time employee who has been in the continuous employment of the City shall receive annual vacation leave as set forth in below: Mid-Management and Confidential Staff: Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual 1st year thru 41h year 80 3.08 5th year thru 9th year 100 3.85 10th year thru 141h year 120 4.62 15th year thru 241h year 160 6.16 251h year and more 190 7.31 Executive and Management Staff: Include the City Administrator, City Attorney, City Clerk, City Treasurer and the heads of all Departments as listed in the City Code or City Charter and their respective Deputies and Assistant Directors. Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual 1st year thru 4th year 120 4.62 5th year thru 10th year 150 5.77 101h year thru 151h year 170 6.54 15th year thru 251h year 185 7.12 25th year and more 190 7.31 B. Mid-Management and Confidential staff shall be allowed to accumulate and carry over to the next calendar year a maximum number of hours equal to the number of hours the employee accrued during the immediately preceding year. In or about January of each year, employees shall be compensated for unused accrued vacation benefit in excess of the allowed accumulated amount referenced herein. C. Executive and Management staff shall be allowed to accumulate up to a maximum accrual cap of 480 hours. Upon reaching the 480-hour maximum accrual cap, the employee shall stop accruing vacation leave benefit until such time he/she brings the vacation accrual below the 480-hour maximum accrual. D. Vacation leave shall be scheduled with the approval of the City Administrator or department head or his or her designee by submitting a Leave Request Form in writing, within ten (10) business days before the beginning of the vacation. 13 Vacation leave requests for extended times (3 weeks or more), unless an unforeseen emergency exists, shall be submitted at least thirty (30) days in advance of the beginning of the vacation. E. Vacations shall be approved subject to the needs of the department. The employee's seniority and wishes will be factors that are considered during the scheduling process. F. Vacation leave requests shall not be in excess of such leave actually earned at the time it is requested or in excess of the regular scheduled workweek. G. No vacation leave shall be accumulated by employees while they are on an unpaid leave of absence. H. Vacation may be taken prior to the completion of the employee's probationary period under special circumstances and with the approval of the department head. I. In the event one or more City holidays fall within a vacation period, such holidays shall not be charged as vacation leave. J. Upon separation from City employment, compensation shall be paid for vacation leave that has been earned but not taken. K. Vacation leave shall be requested in fifteen (15) minute increments. L. The department head retains discretion to cancel previously authorized vacation in the case of an emergency. M. The City Administrator or his /her designee may grant additional leave upon commencement of employment in order to attract highly qualified and experienced executive and management level staff. 14 Section 7. SICK LEAVE A. All full-time employees shall accrue up to 80 hours of sick leave per calendar year, at a rate of 3.08 of sick leave hours per pay period. B. In accordance with the Healthy Workplaces, Healthy Families Act of 2014, beginning July 1 , 2015, all part-time and temporary employees (excluding CalPERS retired annuitants) working for 30 or more days within a year shall be entitled to accrue paid sick days at the rate of one (1) hour per every 30 hours worked and shall be eligible to use accrued sick leave after satisfying a 90-day employment period C. Employees shall only receive sick leave accrual while they are in a paid status. D. The City shall allow annual carry-over of sick leave hours for full-time employees up to a maximum accrual cap of 960 hours and 48 hours for eligible part-time/ temporary employees. This bank of carry-over sick leave would provide a cushion for long-term illnesses and injuries. E. Any sick leave hours exceeding 960 hours (full-time) or 48 Hours (part-time will be compensated for at the end of the calendar year at 50% of the employee's hourly rate. F. Temporary employees are not eligible for cash-out of accrued sick leave hours. G. All employees who are rehired with a break in service of less than one year are entitled to have previously unpaid accrued and unused paid sick days reinstated. H. Sick leave shall be allowed on account of actual illness, for the diagnosis, care, or treatment of an existing health condition or preventative care for an employee or an employee's family member (including to care for a parent-in-law, grandparent, grandchild, or a sibling, in addition to child, parent, spouse or registered domestic partner). Sick leave shall also be allowed for an employee for certain purposes related to being a victim of domestic violence, sexual assault, or stalking. Preventive health care shall include medical and dental appointments (if such appointments cannot be arranged other than during working hours) and injury not arising out of and in the course of employment. Sick leave shall be used in increments of fifteen (15) minutes and shall not be taken in excess of time earned at the time it is taken. I. Foreseeable sick leave requires advance notification, while unforeseeable sick leave requires notice as soon as practicable. If sick leave on account of any of the above illnesses exceeds two (2) consecutive working days, the employee, prior to return to work, shall submit a statement of such disability illness or injury from the employee or family member's physician. The statement shall certify the physical condition of the employee/employee's family member that prevented the employee 15 from performing the duties of said employee's position during the period of absence. The department head or designee, in accordance with departmental procedure, shall approve all sick leaves. Notwithstanding the above, the City may require verification of sick leave use whenever it has reason to believe there is misuse, abuse or a pattern of abuse. J. Abuse of sick leave, and excessive leave, may constitute grounds for disciplinary action. Abuse of sick leave includes, but is not limited to, not adhering to sick leave policies, using sick leave for purposes not enumerated in this policy, and falsifying or misstating facts when using sick leave. A pattern of sick leave usage on Mondays, Thursdays, and immediately before and after holidays and/or vacations may be evidence of sick leave abuse. A violation of this policy will result in corrective action including counseling and/or disciplinary action, and/or a mandatory referral to the City's Employee Assistance Program. This determination of abuse does not apply to an employee's use of sick leave under an approved family, medical, and/or pregnancy disability leave in accordance with state and federal laws. K. If in the opinion of the department head it appears that an employee may be establishing a pattern of abuse of sick leave or frequent or excessive absences, a statement establishing the need for sick leave from the employee's physician may be required as a condition of approved sick leave. L. Employees may use accrued compensatory or vacation leave for extended sick leave absence because of a prolonged and continuing illness and/or medical treatment after sick leave has been exhausted. M. Employees are required to use accumulated sick leave concurrently with absences on account of a work related injury arising out of and in the course of his/her employment. In cases where the injury suffered is covered by Workers Compensation Insurance, accumulated sick leave must be used concurrently to make up the difference between Workers Compensation Insurance allowance and full base pay. Please refer to Personnel Policy, Family and Medical leave Policy. N. If an employee resigns from the City with 20 years or more of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. O. If an employee retires from the City with 15 or more years of continuous service, but fewer than 20 years, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 50% of his/her then current regular hourly rate of pay. If an employee retires from the City with 20 or more years of continuous service, he/she will be compensated for all unused sick leave hours in his/her sick leave bank at the time of separation at 100% of his/her then current regular hourly rate of pay. 16 P. If a temporary employee resigns or the temporary assignment has ended, he/she shall not be eligible for compensation of unused sick leave hours in his/her sick leave bank at the time of separation. 17 Section B. FAMILY SICK LEAVE (KIN CARE) In any calendar year, employees may use the employee's accrued and available sick leave entitlement, in an amount not more than the sick leave that would be accrued during six months at the employee's then current rate of entitlement, for qualifying family illness as follows: Sick leave for family illnesses will be allowed only for the sickness of the spouse of, or the children of, or mother or father of, the employee living within the same household. In the case of joint custody of a child, illness of the child occurring at the other custodial parent's house may also qualify. The department head shall approve all family sick leaves and a statement establishing the need for sick leave from a physician may be required as a condition of payment while on such leave. 18 Section 9: BEREAVEMENT LEAVE A. Permanent full-time employees, regardless of period of service, may in the event of death or if death appears imminent, of any "immediate family member' as defined below, including the equivalent relatives of a registered domestic partner, be allowed up to the equivalent of four (4) work days (total hours may vary depending on worts schedule) of bereavement leave without loss of salary. Relative All Regular Employee Spouse 4 work days Child 4 work days Registered 4 work days Domestic Partner Step-Child 4 work days Parent 4 work days Step-Parent 4 work days Mother-in-law 4 work days Father-in-law 4 work days Grandchild 4 work days Step-Grandchild 4 work days Grandparent 4 work days Grandparent-in-law 4 work days Brother 4 work days Sister 4 work days Step-Sister 4 work days Step-Brother 4 work days Daughter-in-law 4 work days Son-in-law 4 work days Brother-in-law* 4 work days Sister-in-law' 4 work days 'Brother-in-law and sister-in-law are defined as the spouse of the employee's sibling or the sibling of the employee's spouse. B. Bereavement leave is paid over a maximum of seven (7) workdays and is paid in thirty-minute increments. The bereavement leave begins on the first regularly scheduled workday as requested by the employee. If the employee learns of the death while at work, he or she is entitled to leave work immediately; this partial day leave will not be counted towards the bereavement leave. C. Bereavement leave must be authorized by the Department head and must be utilized within fifteen (15) days of employee learning of the death, or of the date of foreseen imminent death of the immediate family member, unless special circumstances require that the leave begin at a later date. Such requests to the Department head shall be made within 15 days of the employee learning of the 19 death or of the date of foreseen imminent death and shall not be unreasonably denied. D. Representatives may be authorized by the Department head to attend with pay the funeral of a co-worker in said department on behalf of the City if the funeral of the deceased co-worker occurs during working hours; provided the funeral is held within a reasonable distance of City limits. 20 Section 10: JURY DUTY A. All regular full-time employees summoned to serve on jury duty shall be provided "Jury Duty Pay' and there shall be no loss of compensation. An employee will be compensated up to two weeks at full pay for jury duty. The employee must provide notice of the expected jury duty to his or her supervisor as soon as possible, but in no case later than 14 calendar days before the expected start date of the jury duty. B. An employee on call for jury duty is expected to report to work. An employee who is called in for jury duty does not have to report to work before or after appearing in court. All employees shall obtain verification of the hours of jury duty performed using verification forms as may be supplied by the court. C. Except as herein provided, employees shall remit to the City any compensation received for those days while on jury duty and shall receive regular pay for the time served. Employees shall be reimbursed by the City for the mileage portion of the jury duty compensation. Jury duty performed on an employee's regular day off shall not be compensated by the City and the employee shall be entitled only to the jury's compensation for duty performed on such employee's regular day off. Employees assigned to jury duty on a City authorized holiday will be considered to have taken such a holiday and will receive regular holiday pay, but the employee shall be entitled to the jury compensation for duty performed on such holiday. 21 Section 11: AUTOMOBILE ALLOWANCE AND REIMBURSEMENT FOR EXPENSES A. Any employee who is required to use said employee's personal automobile in the course of employment with the City shall be reimbursed for each mile actually traveled on official business in accordance with the per mile reimbursement rate allowed by the Internal Revenue Service in effect at the time of such travel. B. Any employee who is required to travel in the performance of his or her duties or to attend an authorized meeting or conference which is of benefit to the City shall be reimbursed for reasonable expenses incurred for transportation, meals, lodging and incidentals. Automobile allowance and reimbursement for expenses shall be recommended by the department head or designee and approved by the City Administrator pursuant to the provisions of the City of Vernon Travel and Meeting Expense Reimbursement Administrative Policy. No allowance shall be made for transportation between the employee's home and the place where such person is normally employed by the City. C. Certain employees serving in specified classifications shall receive a monthly automobile allowance as set forth below and incorporated herein by reference; alternatively, specified employees may opt to receive use of a City- owned vehicle and fuel. Classification Amount City Administrator $600.00 or City Vehicle & Fuel City Attorney $400.00 Economic Development $400.00 Manager Finance Director $400.00 Fire Chief City Vehicle & Fuel Assistant Fire Chief City Vehicle & Fuel Fire Marshal City Vehicle & Fuel Administrative Fire Battalion City Vehicle & Fuel Chief Administrative Fire Captain City Vehicle & Fuel Fire Training Captain City Vehicle & Fuel General Manager of Public $400.00 Utilities 22 Assistant General Manager of City Vehicle & Fuel Public Utilities Industrial Development Director $400.00 Utilities Operations Manager City Vehicle & Fuel Utilities Engineering Manager City Vehicle & Fuel Police Chief City Vehicle & Fuel Health Director $400.00 Police Admin. Lieutenant City Vehicle & Fuel Police Canine Officer #1 City Vehicle & Fuel Police Canine Officer #2 City Vehicle & Fuel Police Captain City Vehicle & Fuel Police Lieutenant City Vehicle & Fuel Police Motor Officer #1 City Vehicle & Fuel Police Motor Officer #2 City Vehicle & Fuel Police Sergeant on Detective City Vehicle & Fuel Duty Public Information Officer $400.00 Public Works Director $400.00 D. Wherever an automobile allowance is made to any employee for the use of their personal automobile, such allowance shall not be payable whenever the employee is on vacation, leave of absence, or otherwise absent the entire calendar month, unless otherwise specified by the City Administrator. E. The City shall not be responsible for repairs or any additional costs for upkeep, fuel, lubrication, replacement in whole or in part, or other expenses in connection with any such vehicle beyond the respective amounts set forth above. 23 Section 12: HEALTH INSURANCE A. The City offers various medical plans to employees under a Section 125 Cafeteria plan (non-cash out). The City reserves the right to select, administer, or fund any fringe benefit program involving insurance that now exist or may exist in the future. The City will adhere to the cafeteria plan requirements in accordance with IRS Section 125 regulations. B. The City shall contribute for each full-time employee up to the maximum amounts as set forth below per pay period, toward the cost of his/her medical plan as outlined in Subsection A through C below. In the event an employee does not exhaust nor exceed his/her monthly medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of dental, vision, supplemental or ancillary plans offered through the City and approved by the Director of Human Resources. a. Effective July 1, 2016, employees shall receive a cafeteria plan contribution equal to the total premium costs of the Employee Only, Employee + Spouse, Employee + Child(ren), or Employee + Family Low Medical HMO, lowest cost Dental DMO, and lowest cost vision Plan that corresponds with the employees' benefit selection or$1,120, whichever is greater. The allotment amounts will vary based on the premium costs that go into effect on January 1 st of each calendar year. b. Employees that elect a health plan higher than the Low HMO medical, dental and/or vision, will be responsible for any applicable, excess premium costs; however, if employees opt out of dental and/or vision coverage, they may use the allotments for those respective coverages toward excess medical premiums. c. Employees who elect the PPO/HSA coverage shall receive an equal benefit to that described above, less $3,000 on an annual basis, which would instead be deposited to their HSA account. C. City Council members are entitled to the same medical benefits offered to the management and confidential employees. The City shall not pay or reimburse any medical-related health, vision, or dental costs not covered by the City's insurance program or Medicare for City Council members or their eligible dependents or spouses. D. The City shall not provide or reimburse the City Council members or their dependents or spouses for expenses incurred relating to a PERS long-term health care benefit. 24 Section 13. DENTAL INSURANCE The City of Vernon provides a dental insurance plan to full-time employees. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion toward the purchase of dental insurance for himself/herself and eligible dependents (spouse, registered domestic partners and qualified dependents). The cost of any plan selected by the employee that exceeds his/her monthly employer medical allowance shall be paid by the employee through a pre-tax payroll deduction. 25 Section 14. VISION INSURANCE The City of Vernon provides a vision care plan to full-time employees. The City shall pay 100% of the cost of such a plan for employees only. Employees shall have the option of purchasing vision care for their dependents at a cost of$6.95 for one dependent or$13.95 for two or more dependents. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for vision care. For all itemized benefit amounts specified in the City of Vernon Vision Plan (CVVP) that fall below $150 shall be raised to $150. 26 Section 15. LIFE INSURANCE The City provides a $20,000 life insurance plan to full-time employees. The City shall pay 100% of the cost of such plan for employees. The City's agreement to pay full or partial costs of said premiums shall not create or ripen into a vested right for said employee. In the event an employee does not exceed his/her monthly employer medical allowance, the employee shall be allowed to apply any unused portion towards the purchase of additional provided coverage for supplemental life insurance. 27 Section 16. DEFERRED COMPENSATION PLAN Employees are eligible to participate in the City's Deferred Compensation Program. 28 Section 17. CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS) CONTRIBUTION The City advises that it makes no representation to employees as to whether any of the compensation or payments in this document are subject to CalPERS service credit or pensionable income. Any determination by CalPERS to not fully credit the compensation and/or service time provided under this document is not a proper basis on which to pursue any claim or action against the City related to any determination made by CalPERS in connection with this document. MISCELLANEOUS EMPLOYEES A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time employees hired before January 1, 2013 with 2.7% at 55 PERS retirement benefit plan. As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.0% at 62 PERS retirement benefit plan. B. Employees shall be responsible for paying 100% of their PERS employee's contributions. C. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows: a. Gov't Code Section: 20042 — (Classic Members Only) One Year Final Compensation New employees hired on or after January 1 , 2013 who meet the definition of new member under PEPRA shall receive 3 Year Average Final Compensation b. Gov't Code Section: 21024 - Military Service Credit as Public Service C. Gov't Code Section: 21624, 21626, 21628 — Post Retirement Survivor Allowance d. Gov't Code Section: 21548 — Pre-Retirement Option 2W Death Benefit d. Gov't Code Section: 21573 — Third Level of 1959 Survivor Benefits 29 D. The payment to CalPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code. SAFETY EMPLOYEES A. The City shall maintain its contract with the California Employees Public Retirement System (PERS) that provides full-time safety employees hired before January 1, 2013 with 3.0% at 50 PERS retirement benefit plan. As a result of the recent passage of AB 340, Public Employee Pension Reform Act (PEPRA), new CalPERS safety members hired on or after January 1, 2013 who meet the definition of new member under PEPRA, shall be provided a 2.7% at 57 PERS retirement benefit plan. B. Employees shall be responsible for paying their PERS nine percent (9%) employee's contributions. C. The City provides additional supplemental retirement benefits to full-time employees under CalPERS as follows: a. Gov't Code Section: 20042 — (Classic Members Only) One Year Final Compensation New employees hired on or after January 1, 2013 who meet the definition of new member under PEPRA shall receive 3 Year Average Final Compensation b. Gov't Code Section: 20124 - Military Service Credit as Public Service C. Gov't Code 21574 —4I" Level 1959 Survivor Benefit (Fire members only) d. Gov't Code Section: 21571 — Basic Level of 1959 Survivor Benefit (Police members only) e. Gov't Code Section: 21624, 21626, 21628 — Post Retirement Survivor Allowance f. Gov't Code Section: 21548 - Pre-Retirement Option 2W Death Benefit (Fire members only) g. Gov't Code Section 20965 — Credit for Unused Sick Leave D. The payment to CatPERS made by the City on behalf of the affected employee shall not be considered as base salary but shall be considered an employer contribution pursuant to Section 414(h)(2) of the Internal Revenue Code. ;sa Section 18. RETIREE MEDICAL - NON-SAFETY EMPLOYEES A. The City will pay up to the amount equivalent to the then current, lowest cost, employee only HMO insurance premium for the City's medical and/or dental insurance premium(s) for all full-time employees designated as Executive, Management, Mid-Management and Confidential who retire at age 60 or later with at least twenty(20)years of continuous uninterrupted service. Eligible retirees may opt not to enroll in the City's medical and/or dental insurance coverage and instead receive a monthly reimbursement up to the then-current lowest cost City-offered Employee-only medical HMO and/or dental HMO insurance premium. Once an eligible retiree opts not to enroll in the City's medical and/or dental insurance, he or she will not be allowed to re-enroll. Once an eligible retiree who has opted out reaches Medi-care eligibility, the retiree shall receive a monthly reimbursement to the then-current cost of supplemental coverage. B. Eligible retirees will be permitted to enroll in a higher-cost plan and pay the amount in excess of the HMO equivalent. C. All full-time regular employees with at least thirty (30) years of continuous uninterrupted service who retire before the age of sixty (60) years will be permitted to pay their medical and/or dental insurance premiums, and, upon reaching the age of sixty (60),the City will pay up to the amount equivalent to the then current lowest cost, employee only HMO medical and/or dental insurance premium(s). D. All full-time regular employees, who retire with a minimum of ten (10) years of continuous uninterrupted service with the City, may pay the premium(s) for medical and/or dental insurance. E. All retiree medical and/or dental insurance benefits provided pursuant to subsections A, B, and C above, shall be for retired employees only and shall not include their spouses or other dependents. F. All retired employees who receive medical and/or dental insurance benefits pursuant to subsections A, B, or C above and who reach the age of sixty-five (65), are required to be enrolled in Medicare, and shall show proof of such enrollment, where upon the City's insurance policy will become supplemental coverage, if applicable. G. Should the retired employee fail to pay any premiums due for the cost of the insurance premium for the City's medical-dental insurance program for any two (2) consecutive months, or should the coverage otherwise lapse for any reason other than City's non-payment, then the City's obligation to make further payment under the retiree medical benefits program shall automatically terminate and cease, without the need for further notice. H. The City's obligation to make any payment under the retiree medical benefits program shall automatically terminate and cease upon the death of the retired employee. 31 I. The offer of the retiree medical benefits is not a vested right for future years. J. City Council members are entitled to the same retiree medical benefits offered to all full-time regular employees as identified under the citywide resolution for retiree medical benefits in effect at the time Council members retire. 32 Section 19. LONGEVITY PROGRAM A. LONGEVITY PROGRAM FOR EMPLOYEES EMPLOYED ON OR BEFORE JUNE 30, 1994. The City has established a longevity program for all employees. The longevity program described herein will apply to all employees, except Department Heads and employees covered in a collective bargaining agreement, employed on or before June 30, 1994. a. Five (5) Years of Service. All eligible employees who have five (5) years of consecutive uninterrupted service on or before July 1, 1986, shall receive an additional five percent (5%) per month of their base salary effective July 1, 1986, and every year thereafter until reaching the next step. Employees upon reaching their 5th anniversary date after July 1, 1986, shall be entitled to said five percent (5%) per month upon said anniversary date. b. Ten (10) Years of Service. All eligible employees who have ten (10) years of consecutive uninterrupted service on or before July 1, 1987, shall receive an additional ten percent (10%) per month of their base salary effective July 1, 1987, and every year thereafter until reaching the next step. Employees upon reaching their 10th anniversary date after July 1 , 1987, shall be entitled to said ten percent (10%) per month upon said anniversary date. c. Fifteen (151 Years of Service. All eligible employees who have fifteen (15) years of consecutive uninterrupted service on or before July 1, 1988, shall receive an additional fifteen percent (15%) per month of their base salary effective July 1, 1988, and every year thereafter until reaching the next step. Employees upon reaching their 15th anniversary date after July 1, 1988, shall be entitled to said fifteen percent (15%) per month upon said anniversary date. d. Twenty (20) Years of Service. All eligible employees who have twenty (20) years of consecutive uninterrupted service on or before July 1, 1989, shall receive an additional twenty percent (20%) per month of their base salary effective July 1, 1989, and every year thereafter. Employees upon reaching their 20th anniversary date after July 1, 1989, shall be entitled to said twenty percent (20%) per month upon said anniversary date. e. Thirty (30) Years of Service - Fire - Sworn All eligible fire employees who have been appointed to a position ranking above Captain and who have thirty (30) years of consecutive uninterrupted service on or before July 1, 1991, shall receive an additional twenty-five percent (25%) of their base salary per month effective July 1, 1991, and every year thereafter. Employees in said position upon reaching their 30th anniversary date after July 1, 1991, shall be entitled to said twenty-five percent (25%) per month upon said anniversary date. 33 f. Compensation_ Not Cumulative. Payment of the aforesaid longevity compensation shall not be cumulative and only the highest applicable longevity pay shall be paid. B. LONGEVITY PROGRAM FOR EMPLOYEES ON OR AFTER JULY 1, 1994 AND ON OR BEFORE DECEMBER 31, 2013. The longevity program described in Section B herein will apply to all employees, except Department Heads and employees covered in a collective bargaining agreement, employed on or after July 1, 1994. a. Five (5) Years of Service. All eligible employees who are employed on or after July 1 , 1994 and on or before December 31, 2013, who attain five (5)years of consecutive uninterrupted service shall receive an additional five percent (5%) per month of their base salary. Such employees upon reaching their 5th anniversary date shall be entitled to receive said five percent (5%)per month upon said anniversary date.Further, such employees will not be entitled to receive any additional percentage increase to their base salary for further service. This subsection shall only apply to employees hired on or after July 1, 1994 and on or before December 31, 2013. 34 Section 20. BILINGUAL PAY A program is hereby established for all employees whose regular and essential job duties as described in their job description provide for interaction with the public on a regular basis, allowing said employee to be compensated for bilingual skills after the employee demonstrates proficiency in speaking Spanish (the ability to read and write in Spanish may also be tested, if necessary), which proficiency would be determined by successful completion of a proficiency test administered by the Human Resources Department. Those employees who successfully demonstrate this skill would be eligible to receive an additional One Hundred Twenty-Five Dollars ($125.00) per month for bilingual pay. 35 Section 21. UNIFORM ALLOWANCE A. If an employee's job classification requires him/her to wear a uniform while on duty, as designated by the City or employee's Department, the City will provide and launder such uniform. B. For the Administrative Secretary and Police Records Manager that works in the Police Department, the City will provide the initial set of uniforms to the employees. The newly hired employee will receive: two (2) class A uniforms; two (2) class B uniforms; two (2) polo shirts and one (1) jacket or sweater. On all subsequent anniversary dates the City will provide an annual uniform purchase and maintenance allowance of $600.00. The employee's uniforms shall meet the applicable regulations for his/her job classification pursuant to City/Departmental policies. C. The monetary value of uniforms shall be reported to CalPERS in accordance with CC 571(a) and as defined by GC 7522.04(f) 36 Section 22. STAND-BY POLICY The purpose of the Stand-by Policy is to have employees on stand-by to respond to major incidents and emergencies during non-working hours which require immediate attention to availability of qualified individuals with expertise in operating, maintaining, restoring and repairing the City's technology systems. A. It is presently anticipated that the need for stand-by is for one (1) Information Technology staff, with the understanding that actual stand-by staffing, if any, remains at the discretion of the department head. B. The Stand-by Policy does not apply to FL.SA exempt managers and Executive staff. C. Stand-by duty requires that an employee be accessible, available, and physically able to report to work. The employee must possess a City issued mobile phone device that remains available for immediate contact. The employee must be ready, willing, and able to respond to an emergency or incident or request for assistance based on a pre-arranged schedule. Employees on stand-by must respond to the mobile phone call immediately and be able to respond to the City within one (1) hour of being called upon. The department head or designee will determine if an employee is qualified to perform stand-by duties. The stand by duty period shall be defined by the Department Head. D. Employees on "stand—by" shall receive two (2) hours of regular straight time compensation for each date that the employee is assigned to be on stand-by. Stand-by time is not counted as hours worked for purposes of overtime calculation as employees are not restricted in their activities and may engage in non-work related personal activities. On City-recognized Holidays where City Hall is closed, employees on stand-by will be compensated four (4) hours of straight time compensation. E. An employee assigned to stand-by who is not available to report will be subject to appropriate disciplinary action, unless the employee provides sufficient notice to their immediate supervisor of their incapacity to respond prior to the call back so that appropriate arrangements can be made for stand-by coverage. F. When an employee on "stand-by" is called back to the City, he/she shall be entitled to "stand-by' pay. Call back duty does not occur when an employee is held over from his/her prior shift, or is working planned overtime. An employee called back to duty shall be paid a minimum of four (4) hours of pay at the applicable overtime rate. Time begins when the call back request is received and ends when the employee returns home. If work is performed remotely, the employee shall receive hour for hour compensation at the applicable overtime rate. 37 G. The employee will at times remain able to immediately respond to any emergencies. H. Each employee on stand-by duty is accountable to all of the rules and regulations of the City. I. In the event of a call back, the employee will wear his/her City uniform, if applicable. 38 PART II CLASSIFICATION AND COMPENSATION PLAN 39 Section 1. PURPOSE Exhibit A to this resolution is enacted pursuant to the City of Vernon City Charter to provide for the classification and compensation of City officers and employees, and to conform to the principle of equal pay for equal work. Officers and employees of the City of Vernon shall receive compensation and costs in accordance with the amounts set forth in the attached compensation plan. Section 2. THE COMPENSATION PLAN The basic compensation plan for the various employee units, groups and non-classified employees, as of the date of adoption of this plan is hereby established as set forth in Exhibit A, Citywide Classification and Compensation Plan, which is attached hereto and incorporated herein by reference. The City Administrator shall have authority to create and maintain salary steps to implement the provisions of this Section. Salaries granted pursuant to this provision shall be reported to PERS as compensation eamed. Please refer to Human Resources Policy II-3, Salary Plan for specific policy and procedures. Section 3. THE CLASSIFICATION PLAN The classification plan includes the allocation of class titles to salary ranges for City officers and employees. The Classification Plan further includes the allocation of class titles to salary ranges for those employees that are designated as exempt from the classified service. These exempt classes are for elective officers; persons appointed by the City Council, including the City Administrator, and City Attorney; persons appointed by the City Administrator, including department head or designees; and persons appointed by the City Attorney pursuant to City of Vernon Municipal Code that serve in an "at will" capacity subject to the terms and conditions of an employment contract and are so designated in the plan as "non-classified." The classification plan as of the date of adoption of this plan is hereby established as set forth in Exhibit"A" which is attached hereto and incorporated herein by reference. The Human Resources Director, with approval by the City Administrator or his/her designee, is responsible for maintenance of the Classification Plan, including the allocation of new or changed positions to the appropriate class, the recommendation of proper salary ranges within the provision of pay administration, maintenance of up-to-date class specifications, and the preparation of reports and recommendations on revisions to the Classification Plan. Please refer to Human Resources Policy II-1, Classification Plan Administration for specific policy and procedures. 40 EXHIBIT A CLASSIFICATION AND COMPENSATION PLAN 41 V City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 " * Adopted February 20, 2018 r�rlX ilf4i} OCCUPATIONAL JOB FAMILIES AND JOB CLASSES a 1025 Councit Member F C1 01 $ 26.793 $ 2.233 N/A S 1,030 51 1030 Mayor E n 01 $ 26,793 $ 2,233 N/A $ 1,030.51 CITY ADMINISTRATION 1010 C+ty Administrator E E 50 Step 1 $ 251,156 $ 20,930 $ 1207483 $ 9,659.86 Step 1 $ 263,714 $ 21,976 $ 1267857 $ 10,142.86 Step 3 $ 276,900 $ 23,075 $ 133.1250 $ 10,650 00 Step 4 $ 290,745 $ 24,229 $ 139.7813 $ 11,182 50 Step 5 $ 305,282 $ 25,440 $ 1467703 $ 11,741 63 1015 Deputy City Administrator E M 40 Step 1 $ 154,188 $ 12,849 $ 74.1290 $ 5,930 32 Step 2 $ 161,898 S 13,491 $ 778355 $ 6,22684 Step 3 $ 169,993 $ 14,166 $ 81.7272 $ 6,S38.18 Step 4 $ 178,492 $ 14,874 $ 858136 $ 6,865.08 Step 5 $ 187,417 $ 15,618 $ 901043 $ 7,208.34 1020 Economic Development Manager E M 34 Step 1 $ 115,058 $ 9,588 5 SS 3162 $ 4,425.30 Step 2 5 120,811 $ 10,068 5 580820 $ 4,646.56 Step 3 5 126,851 $ 10,571 $ 60.9861 $ 4,878.99 Step 4 $ 133,194 $ 11,099 $ 640355 $ 5,12284 Step 5 $ 139,8S3 $ 11,654 $ 67 2372 S 5,378.98 1035 Public Information Officer E M 31 Step 1 $ 99,391 $ 8,283 $ 47.7842 $ 3,82273 Step 2 $ 104,361 $ 8,697 $ 50.1734 $ 4,013 87 Step 3 $ 109,579 $ 9,132 $ 52,6821 $ 4,214.57 Step 4 $ 115,058 5 9,588 $ 55 3162 $ 4,425.30 Step 5 $ 120,811 $ 10,068 $ 580820 5 4,646.56 1625 Information Technology Analyst NE C 26 Step 1 $ 77,875 $ 6,490 $ 374401 $ 2,995.21 Step 2 5 81,769 5 6,814 $ 39.3121 $ 3,144.97 Step 3 $ 85,858 5 7,155 $ 41.2778 $ 3,302.22 Step 4 $ 90,151 $ 7,513 $ 433416 $ 3,467.33 Step 5 $ 94,6S8 $ 7,888 $ 45.5087 $ 3,64070 1620 Information Technology Analyst,Senior NE C 30 Step 1 $ 94,659 $ 7,888 $ 455087 $ 3,640.70 Step 2 $ 99,391 $ 8,283 $ 47 7842 S 3,822.73 Step 3 $ 104,361 $ 8,697 $ 501734 $ 4,01387 Step 4 $ 109,579 $ 9,132 5 52,6821 $ 4,214.57 Step 5 $ 115,058 $ 9,588 5 SS 3162 $ 4,42530 1610 Information Technology Manager € M 37 Step $ 133,194 $ 11,099 $ 640355 $ 5,122.84 Step 2 $ 139,853 5 11,654 $ 67.2372 $ 5,37898 Step 3 5 146,946 $ 12,237 $ 70.5991 $ S,647.92 Step 4 $ 154,188 $ 12,849 $ 74.1290 $ 5,93032 Step 5 $ 161,898 S 13,491 $ 778355 $ 6,226.84 pare 1 of 20 City of Vernon ;rJ jr. Classification and Compensation Plan 5 Fiscal Year: 2017-2018 �VLs p' � •{ *` Adopted February 20, 2018 CLASS 990MM CODE OCCUPATIONAL JOB FAMILIES AND JOB CLASSES ffliiiiimniiiii 1630 Information Technology Technician NE C 22 Step 1 $ 64,068 $ 5,339 $ 30.8021 $ 2,464.17 Step 2 $ 67,272 $ 5,606 $ 32-3422 $ 2,587 38 Step 3 $ 70,635 $ 5,886 $ 339593 $ 2,71674 Step 4 $ 74,167 $ 6,181 $ 35-6573 $ 2,852 58 Step 5 $ 77,875 $ 6,490 $ 37.4401 $ 2,99521 1615 Programmer/Analyst E C 30 Step 1 $ 94,6S8 $ 7,888 $ 455087 $ 3,640.70 Step 2 $ 99,391 $ 8,283 $ 477842 $ 3,822 73 Step 3 $ 104,361 5 8,697 $ 501734 $ 4,01187 Step 4 $ 109,579 $ 9,132 $ 526821 $ 4,214.57 Step 5 $ 115,058 $ 9,588 $ 55 3162 $ 4,42530 OFF H�E 1110 City Attorney E E 49 Step 1 $ 239,197 5 19,933 $ 1149984 $ 9,199 87 Step 2 $ 251,156 $ 20,930 $ 1207483 $ 9,65986 Step 3 $ 263,714 5 21,976 $ 126 7857 $ 10,142 86 Step 4 $ 276,900 S 23,075 $ 1331250 $ 10,650 00 Step 5 $ 290,745 $ 24,229 $ 139.7813 $ 11,182.50 1115 Deputy City Attorney E M 38 Step 1 5 139,853 $ 11,654 $ 67.2372 $ 5,378.98 Step 2 5 146,846 $ 12,237 S 705991 $ S,647.92 Step 3 $ 154,188 $ 12.849 $ 74.1290 $ 5,930.32 Step 4 $ 161,898 $ 13,491 $ 77.8355 $ 6,226.84 Step 5 $ 169,993 $ 14,166 $ 81.7272 $ 6,538.18 2507 Executive Legal Secretary NE C 23 Step 1 $ 67,272 $ 5,606 $ 32 3422 $ 2,587 38 Step 2 $ 70,635 5 5,886 $ 33.9593 $ 2,716.74 Step 3 $ 74,167 5 6,181 $ 35-6573 $ 2,85258 Step 4 $ 77,875 5 6,490 $ 374401 $ 2,995.21 Step 5 $ 81,769 $ 6,814 S 393121 $ 3,144.97 1495 Legal Administrative Analyst NE C 26 Step 1 $ 77,875 $ 6,490 $ 37,4401 $ 2,995.21 Step 2 S 81,769 $ 6,814 $ 393121 $ 3,144.97 Step 3 $ 85,858 $ 7,155 $ 412778 $ 3,30222 Step 4 $ 90,151 $ 7,513 $ 43.3416 $ 3,467.33 Step 5 $ 94,658 $ 7,888 $ 455087 $ 3,640.70 46" Legal SeffetaFy N4 C 24 Step 1 6 61,017 6 5,,085 6 29-3357 $--2,34643 Step 2 $--64,069 6 5,,339 5 39.9921 $ 2,46437 `;tap-3 >; fi;,2;12 6 5,,666 6 32.3422 r t �col.�9 pi- �er Step 4 $�^,`35 $ 6,886 $ 33.9593 6 2,71644 Step-S $, 74467 6 648: 6 as 6573 $ 2,862.59 1213 Senior Deputy City Attorney € M 39 Step 1 $ 146,846 $ 12,237 $ 70.5991 $ 5,647.92 Step 2 $ 154,188 $ 12,849 S 74.1290 $ 5,93032 Step 3 $ 161,898 $ 13,491 $ 778355 $ 6,226.84 Step $ 169,993 $ 14,166 $ 817272 $ 6,53818 Step S $ 178,492 $ 14,874 $ 85.9136 $ 6,86508 Page 2 at 20 a< City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 Adopted February 20, 2018 '}tnr zx¢° • •P OCCUPATIONAL JOB FAMILIES AND JOB CLASSES ANNUALI MONTHLY1 HOURLY •• CJTY CLERK • 1310 City Clerk E E 41 Step 1 5 161,898 $ 13,491 $ 778355 5 6,22684 Step 2 S 169,993 $ 14,166 S 817272 $ 6,53818 Step 3 5 178,492 $ 14,874 $ 858136 $ 6,865.08 Step 4 $ 187,417 $ 15,618 $ 901043 $ 7,208-34 Step 5 $ 196,788 $ 16,399 S 946094 $ 7,568.76 1315 Deputy City Clerk NE C 76 Step 1 $ 77,875 $ 6,490 $ 37.4401 $ 2,995.21 Step 2 $ 81,769 $ 6,814 $ 39.3121 $ 3,14497 Step 3 $ 85,858 $ 7,155 $ 41,2778 5 3,30222 Step 4 $ 90,1S1 S 7,513 $ 433416 $ 3,46733 Step 5 5 94,658 $ 7,888 $ 455087 $ 3,640.70 1320 Records Management Assistant NE C 20 Step 1 $ 58,112 5 4.843 $ 279384 $ 2,23507 Step 2 5 61,017 $ 5,085 $ 293353 $ 2,346.83 Step 3 $ 64,068 $ 5,339 5 30.8021 S 2,464.17 Step 4 $ 67,272 $ 5,606 5 323422 5 2,58738 Step 5 $ 70,635 $ 5,886 $ 33 9S93 $ 2,71674 ADMINISTRATIVE • CLERICAL 15 ROUP 1531) Adminktrative Assistant 14E G 13 Step 1 5 41,299 $ 3,442 $ 198554 $ 1,588.43 Step 2 5 43.364 5 3,614 5 209482 $ 1,66785 Step 3 5 45,532 $ 3,794 5 218905 $ 1,75124 Step 4 $ 47,809 $ 3,984 5 22.9851 $ 1,838.81 Step 5 $ 50,199 $ 4,183 S 24 1343 S 1,930.74 1530 Administrative Assistant,(Confidential) NE [ 13 Step 1 $ 41,299 $ 3,442 $ 19-8554 $ 1,58843 Step 2 $ 43,364 5 3,614 $ 208482 $ 1,667.85 Step 3 $ 45,532 $ 3,794 $ 218905 $ 1,75124 Step 4 $ 47,809 5 3,984 $ 22.9851 $ 1,838.81 Step 5 50,199 $ 4,183 5 241343 $ 1,93074 1520 Administrative Assistant,Senior NE G 17 Step 1 $ 50,199 $ 4,183 $ 241343 $ 1,93074 Step 2 $ 52,709 $ 4,392 $ 25.3410 S 2,027.28 Step 3 $ 55,345 $ 4,612 $ 266080 $ 2,128.64 Step 4 $ 58.112 5 4,843 5 27.9384 $ 2.235.07 Step 5 5 61,017 $ 5,085 $ 29.3353 $ 2,346.83 1S20 Administrative Assistant,Senior(Confidential) NE C 17 Step 1 5 50,199 $ 4,183 5 24 1343 5 1,93074 Step 2 $ 52,709 $ 4,392 $ 253410 $ 2,02728 Step 3 $ 55,345 $ 4,612 $ 266080 S 2,128.64 Step 4 $ 58,112 $ 4,843 $ 279384 5 2,235.07 Step 5 $ 61,017 $ 5,085 $ 29-3353 $ 2,346.83 1510 Administrative Secretary NE C 70 Step 1 $ 58,112 5 4,843 $ 27-9384 $ 2,235.07 Step 2 5 61,017 $ 5,085 $ 29.3353 $ 2,346.83 Step 3 $ 64,068 $ 5,339 $ 30.8021 $ 2,46417 Step 4 $ 67,272 $ 5,606 $ 32.3422 $ 2,587.38 Step 5 S 70,635 $ 5,886 $ 33.9593 $ 2,716-74 Grandfathered- G3 S 73,704 $ 6,142 $ 35.4346 $ 2,834.77 Page 3 of 20 City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 Adapted February 20, 2018 LY f14V •r f : • : mlcamn�� -MONTHLY!� HOURLI PAY PERIOD. 1S00 Executive Assistant to the City Administrator NE C 24 Step 1 $ 70,635 $ 5,886 $ 339593 $ 2,716.74 Step 2 $ 74,167 $ 6,181 $ 35.6573 $ 2,852,58 Step 3 $ 77,875 $ 6,490 $ 37.4401 $ 2,995 21 Step 4 $ 81,769 $ 6,814 $ 39.3121 $ 3,144.97 Step 5 5 85,858 $ 7,155 $ 412778 5 3,302.22 1490 Administrative Analyst NE [ 26 Step 1 $ 77,875 $ 6,490 $ 37.4401 $ 2,99S 21 Step $ 81,769 $ 6,914 $ 393121 $ 3,144,97 Step 3 $ 85,858 $ 7,155 $ 412778 $ 3,30222 Step 4 $ 90,151 $ 7,513 $ 43.3416 $ 3,467.33 Step 5 $ 94,658 $ 7,888 $ 45,5087 $ 3,640.70 :-FFNANCE DEPARTMENT 1250 Account Clerk E G 14 Step 1 5 43,364 $ 3,614 $ 208482 S 1,667.85 Step 2 $ 45,532 $ 3,794 $ 218905 $ 1,75124 Step 3 $ 47,809 $ 3,984 $ 229851 $ 1,838.81 Step 4 $ 50,199 $ 4,183 $ 24.1343 $ 1,930.74 Step 5 $ 52,709 $ 4,392 $ 25,3410 $ 2,027.28 1247 Account Clerk,Senior NE G 18 Step 1 5 52,709 $ 4,392 $ 25.3410 5 2,02728 Step 2 $ 55,345 $ 4,612 5 266080 $ 2,128.64 Step 3 $ 58,112 $ 4,843 5 279384 $ 2,23S.07 Step 4 5 61,017 $ 5,085 $ 293353 $ 2,346.83 Step S $ 64,069 $ 5,339 $ 30.8021 $ 2,464.17 1240 Accountant NE C 22 Step 1 $ 64,068 $ 5,339 $ 308021 $ 2,464.17 Step 2 $ 67,272 $ 5,606 $ 32.3422 $ 2,58738 Step 3 $ 70,635 $ 5,886 $ 339593 $ 2,71674 Step 4 $ 74,167 5 6,181 $ 35 6S73 5 2,85258 Step 5 5 77,975 $ 6,490 $ 374401 $ 2,99521 1230 Accountant,Senior NE C 27 Step 1 $ 81,769 $ 6,814 $ 39.3121 $ 3,144.97 Step 2 $ 85,858 $ 7,155 $ 412778 $ 3,302.22 Step 3 5 90,151 $ 7,513 $ 43,3416 $ 3,467.33 Step 4 $ 94,658 $ 7,888 $ 45.5087 $ 3,640.70 Step 5 $ 99,391 5 8,283 $ 47.7842 5 3,822.73 1234 Assistant Buyer NE G 2U Step 1 5 S8,112 $ 4,843 $ 279384 $ 2,235.07 Step 2 5 61,017 5 5,085 $ 29 3353 $ 2,34683 Step 3 $ 64,069 $ 5,339 $ 30.8021 $ 2,464.17 Step 4 $ 67,272 $ 5,606 $ 32 3422 $ 2,587.38 Step 5 $ 70,635 $ 5,886 $ 33.9593 $ 2,716.74 1220 Assistant Finance Director E M 39 Step 1 $ 146,846 5 12,237 $ 70,5991 $ 5,647.92 Step 2 $ 154,198 $ 12,849 $ 74.1290 S 5,930.32 Step 3 $ 161,898 5 13,491 $ 77.835S $ 6,226.84 Step 4 $ 169,993 5 14,166 $ 817272 $ 6,538.18 Step 5 $ 178,492 $ 14,874 $ 85,8136 $ 6,865.08 Page 4 of 20 Of City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 ° *f * ` Adopted February 20, 2018 EMPLOYEE rr tJ : ► O: CLASSES FL5A • � N16101INVA HOURLY1 PAYPERIOD 1249 Business License Clerk N E G 16 Step 1 $ 47,909 5 3,994 $ 22.9851 $ 1,838.81 Step 2 $ 50,199 $ 4,183 $ 24 1343 $ 1,93074 Step 3 $ 52,709 $ 4,392 5 253410 5 2,027.28 Step 4 $ 55,345 $ 4,612 $ 266080 $ 2.128.64 Step 5 $ 58,112 $ 4,843 S 27.9384 $ 2,235.07 1237 Buyer NE G 23 Step 1 $ 67,272 $ 5,606 $ 323422 $ 2,58738 Step 2 $ 70,635 $ S,886 $ 339593 S 2,716 74 Step 3 $ 74,167 $ 6,181 $ 35.6573 $ 2,85258 Step 4 $ 77,875 $ 6,490 $ 37.4401 $ 2,995.21 Step 5 5 81,769 $ 6,814 $ 39.3121 5 3,14497 1225 Deputy City Treasurer E M 35 Step 1 $ 120,811 $ 10,068 $ 58.0820 $ 4,646.56 Step 2 $ 126,851 S 10,571 5 60.9861 $ 4,878.89 Step 3 $ 133,194 $ 11,099 $ 640355 $ 5,122.84 Step 4 $ 139,853 $ 11,654 $ 67-2372 $ 5,37898 Step 5 $ 146,846 $ 12,237 $ 70.5991 $ 5,64792 1210 Director of Finance/City Treasurer E T; 44 Step 1 5 187,417 $ 15,618 S 90.1043 $ 7,208 34 Step 2 $ 196,788 S 16,399 5 946094 $ 7,568.76 Step 3 $ 206,627 $ 17,219 $ 99.3399 $ 7,94719 Step 4 $ 216,958 $ 18,080 $ 104.3069 $ 8,34456 Step 5 $ 227,806 $ 18,994 $ 109.5223 S 8,761.78 1245 Payroll Specialist NE C 19 Step 1 $ 55,345 $ 4,612 $ 266080 $ 2,128.64 Step 2 $ 58,112 S 4,843 $ 279384 $ 2,235.07 Step 3 $ 61,017 $ 5,085 $ 293353 S 2,346-83 Step 4 $ 64,068 $ 5,339 $ 308021 S 2,464.17 Step 5 $ 67,272 $ 5,606 $ 323422 $ 2,58738 1248 Public Housing Property Coordinator NE C 16 Step 1 $ 47,809 $ 3,984 $ 22 9851 $ 1,838.81 Step 2 $ 50,199 $ 4,183 $ 241343 $ 1,93074 Step 3 $ 52,709 $ 4,392 $ 253410 5 2,027.28 Step S 55,345 S 4,612 $ 26.6080 5 2,128.64 Step 5 S 58,112 $ 4,843 5 27.9384 $ 2,235.07 1255 Risk Management Assistant NE G 17 Step $ 50,199 $ 4,183 $ 24.1343 S 1,93074 Step 2 $ 52,709 5 4,392 $ 25.3410 S 2,027.28 Step 3 $ 55,345 S 4,612 5 26.6080 5 2,12864 Step 4 S 58,112 S 4,843 5 27.9384 $ 2,235.07 Step 5 $ 61,017 $ 5,085 $ 29.3353 $ 2,346-83 FIRE DEPARTMENT 5015 Assistant Fire Chief E FM 42 Step 1 $ 169,993 $ 14,166 $ 817272 $ 6,538.18 Step 2 $ 179,492 $ 14,874 $ 85.8136 $ 6,96508 Step 3 $ 187,417 $ 15,618 $ 901043 $ 7,208.34 Step 4 $ 196,788 $ 16,399 $ 946094 $ 7,568.76 Step 5 $ 206,627 $ 17,219 $ 993399 $ 7,94719 Page 5 of 20 ►' City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 r '* Adopted February 20,2018 am IMOCCUP IONAL JOB FAMILIES AND JOB CLASSES AT 5033 Assistant Fire Marshal NE FM 29 Step 1 $ 90,151 $ 7,513 $ 43.3416 $ 3,467.33 Step 2 S 94,658 $ 7,988 $ 45.5087 $ 3,64070 Step 3 $ 99,391 $ 8,283 5 47.7842 $ 3,822 73 Step 4 $ 104,361 $ 9,697 $ 50.1734 $ 4,013.87 Step 5 $ 109,579 5 9,132 $ 52.6821 $ 4,214.57 5055 Fire Administrative Analyst NE C 26 Step 1 $ 77,875 5 6,490 $ 37.4401 5 2,995 21 Step 2 $ 81,769 $ 6,814 $ 39.3121 $ 3,144.97 Step 3 $ 85,858 5 7,155 5 412778 S 3,302 22 Step 4 $ 90,151 $ 7,513 $ 433416 $ 3,467.33 Step 5 $ 94,658 $ 7,888 $ 45.5087 $ 3,640.70 S02S Fire Battalion Chief(P) NE FM 38 Step 1 $ 139,853 $ 11,654 $ 48.0266 $ 5,37898 Step 2 $ 146,846 $ 12,237 5 50 4279 $ 5,64792 Step 3 $ 154,188 $ 12,849 $ 529493 $ 5,930,32 Step 4 $ 161,898 $ 13,491 5 55.5968 $ 6,226.84 Step 5 5 169,993 $ 14,166 $ 58-3766 $ 6,538,18 S025 Fire Battalion Chief (A) NE FMA 38 Step 1 $ 139,853 $ 11,654 $ 67.2372 $ 5,37898 Step 2 $ 146,946 $ 12,237 5 705991 $ 5,64792 Step 3 5 154,188 $ 12,849 5 74,1290 $ 5,930.32 Step 4 $ 161,898 $ 13,491 5 77.8355 $ 6,22684 Step 5 5 169,993 $ 14,166 $ 817272 $ 6,538 18 5030 Fire Captain(P) NE F 31 Step 1 $ 99,391 $ 8,283 $ 34.1316 $ 3,82273 Step 2 $ 104,361 $ 8,697 $ 35.8381 $ 4,01387 Step 3 $ 109,579 5 9,132 $ 37.6301 $ 4,21457 Step 4 $ 115,058 $ 9,588 $ 39.5116 $ 4,425.30 Step 5 $ 120,811 5 10,068 $ 414872 $ 4,646 56 5030 Fire Captain(A) NE FA 31 Step 1 $ 99,391 5 8,283 $ 47.7842 $ 3,822.73 Step 2 $ 104,361 5 8,697 $ 50.1734 $ 4,02387 Step 3 $ 109,579 5 9,132 $ 52.6821 $ 4,214 57 Step 4 $ 115,058 $ 9,588 $ 55.3152 $ 4,42530 Step 5 $ 120,811 $ 10,068 $ 58.0920 $ 4,64656 5010 Fire Chief E E 46 Step 1 $ 206,627 $ 17,219 $ 99.3399 $ 7,94719 Step 2 $ 216,958 $ 18,080 $ 104.3069 $ 8,344.56 Step 3 $ 227,806 $ 18,984 $ 109.5223 $ 8,76178 Step 4 $ 239,197 $ 19,933 $ 114,9984 $ 9,199 87 Step 5 $ 251,156 $ 20,930 $ 1207483 $ 9,659-86 5050 Fire Code Inspector NE G 25 Step 1 $ 74,167 $ 6,181 $ 35-6573 $ 2,85258 Step 2 $ 77,875 5 6,490 $ 37.4401 $ 2,99521 Step 3 $ 81,769 5 6,814 $ 393121 S 3,14497 Step $ 85,858 5 7,155 $ 412778 $ 3,302.22 Step 5 $ 90,151 $ 7,513 $ 43.3416 5 3.467.33 5049 Fire Code Inspector,Senior NE G 27 Step 1 $ 81,769 $ 6,814 $ 39.3121 $ 3,14497 Step 2 $ 85,858 $ 7,155 $ 412778 $ 3,302 22 Pare 6 of 20 City of Vernon Classification and Compensation Plan ' Fiscal Year: 2017-2018 *#�: Adopted February 20, 2018 r{LT 7H* CLASS[ CODE [OCCUPATIONAL JOB FAMILIES AND JOB CLASSES Step 3 $ 90,151 $ 7,513 $ 433416 $ 3,46733 Step 4 $ 94,658 $ 7,888 $ 45.5087 $ 3,640.70 Step 5 $ 99,391 5 8,283 $ 47.7842 $ 3,82273 5040 Fire Engineer(P) NE F 28 Step 1 5 85,858 $ 7,155 $ 29.4841 5 3,30222 Step 2 5 90,151 $ 7,513 $ 30.9583 $ 3,46733 Step 3 5 94,658 5 7,888 $ 32.5062 $ 3,64070 Step 4 $ 99,391 5 8,283 $ 341316 $ 3,822.73 Step 5 5 104,361 $ 8,697 $ 358381 $ 4,01387 5040 Fire Engineer(A) NE FA 28 Step 1 $ 85,858 $ 7,155 $ 41.2778 $ 3,302.22 Step 2 5 90,151 $ 7,513 $ 43.3416 $ 3.467.33 Step 3 $ 94,658 $ 7,888 $ 455087 $ 3,640.70 Step 4 $ 99,391 $ 8,283 5 477842 $ 3,82273 Step 5 $ 104,361 $ 8,697 5 50.1734 $ 4,01387 5020 Fire Marshal NE FM 38 Step 1 $ 139.853 $ 11,654 5 672372 $ 5,37898 Step 2 $ 146,846 $ 12,237 5 70.5991 $ 5,647,92 Step 3 $ 154,188 $ 12,849 $ 74.1290 $ S,930 32 Step 4 $ 161,898 $ 13,491 5 77.8355 S 6,226.84 Step 5 $ 169,993 $ 14,166 $ 81.7272 S 6,538.18 $060 Firefighter JP) NE F 25 Step 1 S 74,167 5 6,181 $ 254695 $ 2,852.58 Step 2 $ 77,875 5 6,490 $ 26.7429 $ 2,995.21 Step 3 $ 81,769 5 6,814 $ 28.0801 5 3,144.97 Step 4 $ 85,858 5 7,155 $ 29.4841 $ 3.302.22 Step 5 S 90,151 $ 7,513 $ 309583 $ 3,467.33 5060 Firefighter(A) NE FA 25 Step 1 $ 74,167 $ 6,181 $ 35.6573 $ 2,852.58 Step 2 $ 77,875 $ 6,490 $ 37.4401 $ 2,995 21 Step 3 $ 81,769 $ 6,814 5 393121 $ 3,144.97 Step 4 $ 85,858 $ 7,155 $ 412778 $ 3,302 22 Step 5 $ 90,151 $ 7,513 $ 43.3416 5 3,46733 5045 Firefighter/Paramedic(P) NE F 28 Step 1 $ 85,858 $ 7,155 $ 294841 5 3,30222 Step 2 $ 90,151 S 7,513 S 30.9583 5 3,467.33 Step 3 $ 94,658 $ 7,888 $ 325062 $ 3,64070 Step 4 $ 99,391 $ 8,283 $ 34.1316 $ 3,822.73 Step 5 $ 104,361 5 8,697 $ 35.8381 $ 4,013.87 5045 Firefighter/Paramedic(A) NE FA 28 Step 1 $ 85,858 $ 7,1S5 $ 41.2778 $ 3,302.22 Step 2 5 90,151 $ 7,513 5 43.3416 $ 3,467.33 Step 3 5 94,658 $ 7,888 S 455087 $ 3,640.70 Step 4 $ 99,391 $ 8,283 5 47.7842 $ 3,822.73 Step 5 5 104,361 $ 8,697 5 501734 $ 4,01387 5035 Firefighter/Paramedic Coordinator(P) NE F 29 Step 1 5 90,151 $ 7,513 5 309583 $ 3,467.33 Step 2 5 94,658 $ 7,888 $ 32.5062 $ 3,64070 Step 3 S 99.391 $ 8,283 $ 34.1316 $ 3,82273 Step 4 $ 104,361 $ 8,697 $ 35.8381 $ 4,01387 Step 5 $ 109,579 $ 9.132 $ 376301 S 4,214.57 Pace 7 0 20 City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 * r Adopted February 20, 2018 "", t,*OCCUPATIONAL JOB FAMILIES AND JOB CLASSES 5035 Firefighter/Paramedic Coordinator(A) NE FA 29 Step 1 $ 90,151 $ 7,513 $ 433416 S 3,467.33 Step 2 $ 94,658 $ 7,888 $ 455087 $ 3,640.70 Step 3 $ 99,391 $ 8,283 $ 477942 $ 3,822,73 Step 4 $ 104,361 $ 8,697 $ 501734 $ 4,01387 Step 5 $ 109,579 $ 9,132 $ 52.6921 $ 4,21457 • E NV I RONMCONTROL 2015 Deputy Director of Health&Environmental Control E M 37 Step 1 $ 133,194 $ 11,099 $ 640355 $ 5,122.84 Step 2 $ 139,853 $ 11,654 5 67 2372 $ 5,37898 Step 3 $ 146,846 5 12,237 S 705991 $ 5,647.92 Step 4 $ 154,188 $ 12,849 $ 74.1290 $ 5,930.32 Step S $ 161,898 $ 13,491 5 778355 $ 6,226,84 2010 Director of Health and Environmental Control E E 45 Step 1 $ 196,788 $ 16,399 $ 946094 $ 7,568.76 Step 2 $ 206,627 $ 17,219 $ 993399 $ 7,947 19 Step 3 S 216,958 $ 18,080 $ 1043069 $ 8,344.56 Step 4 $ 227,806 $ 18,984 $ 1095223 $ 8,761.78 Step 5 $ 239,197 S 19,933 $ 1149984 $ 9,199 87 2030 Environmental Specialist NE G 26 Step 1 $ 77,875 5 6,490 $ 37.4401 5 2,995 21 Step 2 $ 81,769 $ 6,814 $ 393121 $ 3,14497 Step 3 $ 85,858 $ 7,155 5 41.2778 $ 3,302.22 Step 4 $ 90,151 $ 7,513 $ 43.3416 $ 3,467.33 Step 5 $ 94,658 $ 7,888 $ 455087 $ 3,64070 2025 Environmental Specialist,Senior NE G 29 Step 1 5 90,151 $ 7,513 $ 43.3416 5 3,467.33 Step 2 $ 94,658 $ 7,888 $ 45.5087 5 3,64070 Step 3 $ 99,391 $ 8,283 $ 477842 $ 3,822.73 Step 4 $ 104,361 $ 8,697 $ 50.1734 5 4,013.97 Step 5 $ I09,579 5 9,132 5 526821 $ 4,214.57 G4-Grandfathered-Hired before July 1,2014 $ 112,632 S 9,386 $ 54.1500 5 4,332.00 2045 Environmental Health Intern NE Hourly Step 1 $ 1S.0000 1410 Director of Human Resources E E 42 Step 1 $ 169,993 5 14,166 S 817272 S 6,538.18 Step 2 $ 178,492 5 14,874 $ 858136 $ 6,865,08 Step 3 $ 187,417 5 15,618 $ 90.1043 $ 7,208.34 Step 4 S 196,788 $ 16,399 $ 94,6094 $ 7,568.76 Step 5 $ 206,627 $ 17,219 S 99.3399 $ 7,94719 1420 Human Resources Analyst NE C 26 Step 1 $ 77,875 $ 6,490 $ 374401 $ 2,995.21 Step 2 $ 81,769 $ 6,814 $ 393121 $ 3,144.97 Step 3 S 85,858 $ 7,155 $ 41 2778 $ 3,30222 Step 4 $ 90,151 $ 7,513 $ 433416 $ 3,467 33 Step 5 $ 94,658 $ 7,888 $ 45.5087 $ 3,640.70 2415 Human Resources Analyst,Senior E M 33 Step 1 $ 109,579 $ 9,132 $ 526821 5 4,214.57 Step 2 $ 115,058 $ 9,588 5 55-3162 $ 4,425.30 Step 3 $ 120,811 5 10,068 $ 580820 $ 4,646.56 Page 8 of 20 o City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 + Adopted February 20, 2018 *�L71t+p� t JM�IOCCUPATIONAL JOB FAM WES AND JOB CLASSESgi � � •r Step 4 $ 126,851 5 10,571 $ 609861 $ 4,878.89 Step 5 $ 133,194 5 11,099 $ 640355 $ 5,122.84 2425 Human Resources Assistant NE 0 17 Step 1 $ 50,199 $ 4,183 $ 24.1343 $ 1,930.74 Step 2 $ 52,709 $ 4,392 $ 2S 3410 5 2,027 28 Step 3 $ 55,345 $ 4,612 $ 26.6080 $ 2,128.64 Step 4 $ 58,112 $ 4,843 $ 279384 $ 2,235.07 Step 5 $ 61,017 $ 5,085 $ 293353 $ 2,346.83 3010 Industrial Development Director E f 39 Step 1 $ 146,846 $ 12,237 $ 705991 $ 5,64792 Step 2 $ 154,288 $ 12,849 $ 741290 $ 5,93032 Step 3 $ 161,898 $ 13,491 $ 77.8355 $ 6,226.84 Step 4 $ 169,993 $ 14,166 $ 817272 $ 6,53818 Step 5 $ 178,492 $ 14,874 $ 858136 5 6,96508 4035 Police Cadet NE 3180 Step 1 S 38,892 5 3,241 5 18.6981 $ 1,495 8S Step 2 $ 36,864 $ 3,072 $ 177231 $ 1,417.85 Step 3 S 34,944 $ 2,912 $ 16.8000 S 1,344 DO Step 4 S 33,120 $ 2,760 5 15.9231 $ 1,27385 Step 5 S 31,380 $ 2,615 $ 15.0865 $ 1,206 92 Step 6 $ 29,760 $ 2,480 $ 14.3077 $ 1,144.62 Step 7 $ 28,212 $ 2,351 $ 135635 $ 1,085.08 Step 8 $ 26,736 $ 2,228 $ 12.8538 $ 1,028.31 4015 Police Captain E PM 40 Step 1 $ 154,188 $ 12,849 $ 741290 $ 5,930.32 Step 2 $ 161,898 $ 13,491 5 778355 $ 6,22684 Step 3 $ 169,993 $ 14,166 $ 817272 $ 6,S38 18 Step 4 $ 178,492 5 14,874 5 85.8136 $ 6,86508 Step 5 $ 187,417 S 15,618 $ 901043 5 7,208 34 4010 Police Chief E E 47 Step 1 $ 216,958 $ 18,080 5 1043069 $ 8,344.56 Step 2 $ 227,806 S 18,984 $ 1095223 $ 8,76178 Step 3 $ 239,197 $ 19,933 $ 114.9984 $ 9,199 87 Step 4 $ 251,156 $ 20,930 $ 1207483 $ 9,65986 Step 5 $ 263,714 $ 21,976 $ 1267857 $ 10,142 86 4020 Police Lieutenant NE PM 37 Step 1 $ 133,194 $ 11,099 $ 64.0355 $ 5,122 84 Step 2 5 139,853 $ 11,654 $ 67.2372 $ 5,378.98 Step 3 5 146,846 $ 12,237 $ 70.5991 $ 5,647.92 Step 4 $ 154,188 $ 12,849 $ 74.1290 $ 5,930 32 Step S 5 161,898 $ 13,491 $ 778355 $ 6,226.84 4030 Police Officer NE PO 26 Step 1 $ 77,875 $ 6,490 $ 374401 $ 2,995.21 Step 2 $ 81,769 $ 6,814 $ 39,3121 5 3,14497 Step 3 $ 85,858 5 7,155 $ 412778 5 3,302.22 Step 4 $ 90,151 5 7,513 $ 43.3416 5 3,467.33 Step 5 $ 94,658 $ 7,888 5 45.5087 5 3,640.70 Page 9 of 20 01F v a* City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 `� *#* Adopted February 20, 2018 #r14. �M * JM OCCUPATIONAL JOB FAMILIES AND JOB CLASSES 4025 Police Sergeant NE PO 31 Step 1 $ 99,391 $ 8,283 $ 477842 $ 3,82273 Step 2 $ 104,361 $ 8,697 $ 501734 $ 4,013 87 Step 3 $ 109,579 $ 9,132 $ 52.6821 $ 4,21457 Step 4 $ 115,058 $ 9,588 $ 55.3162 $ 4,425.30 Step 5 5 120,811 $ 10,068 $ 580820 $ 4,646.56 4125 Civilian Court Officer NE G 17 Step 1 $ 50,199 $ 4,183 S 241343 $ 1,930.74 Step 2 $ 52,709 $ 4,392 $ 25.3410 $ 2,027.28 Step 3 5 55,345 5 4,612 $ 26.6080 $ 2,12864 Step 4 S 58,112 $ 4,843 $ 27.9384 $ 2,23S 07 Step 5 $ 61,017 $ 5,085 $ 29.3353 $ 2,34683 4123 Police Community Services Officer NE G 16 Step 1 $ 47,809 $ 3,984 S 22 9851 $ 1,83881 Step 2 $ 50,199 $ 4,183 $ 24.1343 $ 1,93074 Step 3 $ 52,709 $ 4,392 $ 25.3410 $ 2,027 28 Step 4 $ 55,345 $ 4,612 $ 26.6080 $ 2,128.64 Step 5 $ 58,112 $ 4,843 $ 27.9384 $ 2,23507 4130 Police Dispatcher NE G 20 Step 1 $ 58,112 5 4,843 S 279394 $ 2,23507 Step 2 $ 61,017 S 5,085 S 29.3353 5 2,346.83 Step 3 $ 64,068 $ 5,339 $ 302021 $ 2,464.17 Step 4 $ 67,272 $ 5,606 $ 32-3422 5 2,587.38 Step 5 $ 70,635 $ 5,886 5 33.9S93 5 2,716.74 4115 Police Dispatcher,Lead NE G 23 Step 1 $ 67,272 $ 5,606 $ 32.3422 $ 2,587.38 Step 2 $ 70,635 $ 5,886 $ 33.9593 $ 2,716-74 Step 3 $ 74,167 $ 6,181 $ 35 6S73 $ 2,852.58 Step 4 $ 77,875 $ 6,490 $ 37.4401 $ 2,995.21 Step S $ 81,769 $ 6,814 $ 39.3121 $ 3,14497 4110 Police Records Manager NE M 27 Step $ 81,769 S 6,814 S 393121 $ 3,144.97 Step 2 $ 85,858 $ 7,155 $ 412778 $ 3,302.22 Step 3 $ 90,151 5 7,513 $ 433416 $ 3,467.33 Step 4 $ 94,658 $ 7,888 $ 45-5087 5 3,640 70 Step 5 $ 99,391 $ 8,283 $ 47.7842 $ 3,822-73 413S Police Records Technician NE G 14 Step 1 $ 43,364 $ 3,614 5 208482 $ 1,667.85 Step 2 5 45,532 $ 3,794 $ 21 8905 $ 1,751.24 Step 3 $ 47,809 $ 3,984 $ 22.9851 $ 1,838.81 Step 4 $ 50,199 $ 4,183 $ 24.1343 $ 1,93074 Step 5 $ 52,709 $ 4,392 $ 253410 $ 2,027.28 4120 Police Records Technician,Lead NE G 17 Step 1 $ 50,199 $ 4,183 5 24.1343 $ 1,930.74 Step 2 S 52,709 $ 4,392 $ 25.3410 $ 2,027,28 Step 3 5 55,345 $ 4,612 $ 26-6080 5 2,128.64 Step 4 5 58,112 $ 4,843 $ 27.9384 S 2,235.07 Step 5 $ 61,017 5 5,085 5 29-3353 $ 2,34683 4145 Reserve Police Officer NE Stipend Step 1 S 3,600 Page 10 of 20 OF V City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 Adopted February 20, 2018 OCCUPATIONAL JOB FAMILIES AND JOB CLASSES MUNIN1111�HMMIMM 8008 General Manager of Public Utilities E E 48 Step 1 5 227,806 $ 18,994 $ 1095223 $ 8,761.78 Step 2 5 239,197 $ 19,933 $ 114.9984 $ 9,199.87 Step 3 $ 251,156 S 20,930 $ 120.7493 $ 9,65986 Step 4 $ 263,714 S 21,976 $ 1267857 S 10.142.86 Step 5 S 276,900 $ 23,075 S 133.12S0 $ 10,650.00 8011 Assistant General Manager of Public Utilities E M 43 Step 1 5 178,492 $ 14,874 $ 85 8136 S 6,86508 Step 2 5 187,417 $ 15,618 S 90.1043 $ 7,208.34 Step 3 S 196,788 $ 16,399 $ 94.6094 5 7,56876 Step 4 $ 206,627 $ 17,219 $ 993399 $ 7,947.19 Step 5 $ 216,958 5 18,080 $ 104.3069 $ 8,344.56 $710 Business and Account Supervisor E M 32 Step 1 $ 104,361 $ 8,697 $ 501734 $ 4,013.87 Step 2 S 109,579 $ 9,132 $ 52.6821 S 4,214.57 Step 3 $ 115,058 $ 9,588 $ 55,3162 $ 4,425.30 Step 4 S 120,811 S 10,068 $ 580820 5 4,646.56 Step 5 5 126,851 S 10,571 $ 609861 S 4,87889 9615 Utilities Compliance Analyst NE G 30 Step 1 $ 94,658 $ 7,888 $ 455087 $ 3,64070 Step 2 $ 99,391 $ 8,283 $ 477842 $ 3,82273 Step 3 5 104,361 $ 8,697 $ 50.1734 $ 4,01387 Step 4 5 109,S79 $ 9,132 $ 52.6821 5 4,21457 Step 5 5 115,058 5 9,588 S SS 3162 $ 4,42530 8606 Utilities Compliance Administrator E M 35 Step 1 $ 120.811 $ 10,068 $ 58.0820 S 4,64656 Step 2 $ 126,851 $ 10,S71 $ 60.9861 S 4,878.89 Step 3 $ 133,194 $ 11,099 $ 640355 $ 5,12284 Step 4 $ 139,853 $ 11,654 $ 67.2372 $ 5,378.98 Step 5 $ 146,846 $ 12,237 $ 70.S991 $ 5,647.92 8530 Utilities Customer Service Representative NE G 18 Step 1 $ 52,709 $ 4,392 $ 25.3410 $ 2,027,28 Step 2 $ 55,345 S 4,612 $ 266080 $ 2,128.64 Step 3 $ 58,112 S 4,843 $ 279384 $ 2,235.07 Step 4 5 61,017 $ 5,085 5 293353 $ 2,346.83 Step 5 5 64,068 5 5,339 5 308021 $ 2,464.17 8510 Utilities Customer Service Supervisor NE M 2fi Step 1 $ 77,875 $ 6,490 $ 37.4401 5 2,99521 Step 2 $ 81,769 $ 6,814 $ 39.3121 $ 3,144.97 Step 3 $ 85,858 $ 7,155 $ 41.2778 $ 3,302.22 Step 4 $ 90,151 $ 7,513 S 43,3416 $ 3,467.33 Step 5 $ 94,658 S 7,888 $ 45.5087 $ 3,64070 B040 Electric Operations Supervisor E 11A 36 Step 1 $ 126,851 $ 10,571 $ 609861 $ 4,87889 Step 2 $ 133,194 $ 11,099 $ 640355 $ 5,122.84 Step 3 $ 139,853 5 11,654 5 67.2372 5 5,378.98 Page 11 of 20 *' City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 #* Adopted February 20, 2018 OCCUPATIONAL JOB FAMILIES AND JOB Step 4 $ 146.846 $ 12,237 $ 70.5991 $ 5.647.92 Step 5 5 154,188 IS 12,849 5 74.1290 $ 5,930.32 $035 Electric Operator N E F 10 Step 1 5 94,658 $ 7,888 5 45.5087 5 3,640.70 Step 2 $. 99,391 $ 8,283 $ 477842 S 3.822.73 Step 3 5 104,361 S 8,697 $ 501734 $ 4,01387 Step $ 109,579 S 9,132 $ 52,6821 $ 4,214.57 Step 5 $ 115,058 $ 9,588 $ 553162 S 4,425.30 $053 Electrical Test Technician,Senior NE 31 Step 1 $ 99,391 $ 8,283 $ 477842 $ 3,822 73 Step 2 $ 104,361 S 8,697 $ 50.1734 5 4,013.87 Step 3 $ 109,579 S 9,232 $ 526821 S 4,21457 Step 4 $ 115,058 $ 9,588 S 55.3162 5 4,425 30 Step 5 $ 120,811 5 10,068 $ 58,0820 5 4,646.56 8050 Metering Technician NE 29 Step 1 $ 90,151 5 7,513 $ 43.3416 $ 3,46733 Step 2 $ 94,658 5 7,888 S 45,5087 5 3,64070 Step 3 $ 99,391 5 8,283 $ 47.7942 S 3,822.73 Step 4 $ 104,361 5 8,697 5 501734 S 4,01387 Step 5 $ 109,579 S 9,132 5 526821 $ 4,21457 3047 Metering Technician,Senior NE 1 31 Step 1 $ 99,391 S 8,283 5 47.7842 $ 3,822.73 Step 2 $ 104,361 S 8,697 S 50.1734 S 4,01387 Step 3 $ 109,579 S 9,132 $ 52.6821 $ 4,214 57 Step 4 $ 115,058 $ 9,588 $ 553162 5 4,42530 Step 5 $ 120,811 S 10,068 S $8.0820 S 4,646.56 8045 Power Plant Operator NE 1 29 Step 1 $ 85,858 5 7,155 5 412778 $ 3,302 22 Step 2 $ 90,151 S 7,513 5 43.3416 $ 3,467 33 Step 3 $ 94,658 $ 7,888 $ 455087 $ 3,64070 Step 4 $ 99,391 $ 8,283 $ 47.7942 $ 3,822.73 Step 5 $ 104,361 5 8,697 $ 50.1734 $ 4,01397 3055 Electrical Test Technician NE 1 29 Step 1 $ 90,151 5 7,513 5 43.3416 5 3,467.33 Step 2 $ 94,658 S 7,888 $ 45.5087 $ 3,64070 Step 3 $ 99,391 5 8,283 5 477842 $ 3,82273 Step 4 $ 104,361 $ 8,697 $ 50.1734 $ 4,01387 Step 5 5 109,579 5 9,232 $ 526821 $ 4,214.57 3030 Utilities Dispatcher NE 1 3 Step 1 $ 109,579 5 9,132 $ 52.6821 $ 4,214.57 Step 2 $ 115,058 5 9,588 $ 55.3162 $ 4,42530 Step 3 $ 120,811 $ 10,068 $ 58.0820 $ 4,64656 Step 4 $ 126,851 $ 10,571 $ 60.9861 $ 4,878.89 Step 5 $ 133,194 $ 11,099 $ 640355 $ 5,122.94 $015 Utilities Operations Manager E M 41 Step 1 $ 161,898 5 13,492 $ 77.8355 $ 6,22684 Step 2 $ 169,993 $ 14,166 $ 81.7272 $ 6,53818 Step 3 $ 178,492 5 14,874 $ 85.8136 5 6,86508 Step 4 5 187,417 $ 15,618 $ 90.1043 5 7,208.34 Step 5 $ 196,788 $ 16,399 $ 946094 $ 7,568.76 Pare 12 oT 20 o City of Vernon Classification and Compensation Plan ' . . . Fiscal Year: 2017-2018 Adopted February 20,2018 C)CCUPATIONAL JOB FAMILIES AND JOB CLASSES NEP.M M. 9R.Ma 111111M 8031 Utilities Project Coordinator NE 1 33 Step 1 S 109,579 S 9,132 $ 526821 $ 4,21457 Step 2 S 115,058 5 9,588 $ 55.3162 S 4,42530 Step 3 5 120,811 5 10,068 $ 580820 $ 4,646.56 Step 4 5 126,851 S 10,571 S 60.9861 $ 4,879.89 Step 5 S 133,194 $ 11,099 S 64.0355 $ 5,122.84 LUL31 r'.S a d L 41 8130 Associate Electrical Engineer NE 1 30 Step 1 $ 94,658 $ 7,888 5 45.5087 5 3,64070 Step 2 $ 99,391 $ 8,283 $ 477942 $ 3,82273 Step 3 $ 104,361 S 8,697 5 50,1734 $ 4,01387 Step 4 5 109,579 $ 9,132 $ 52.6921 $ 4,214.57 Step 5 $ 115,058 $ 9,588 $ 55.3162 5 4,42S.30 8140 Computer Aided Drafting Technician NE G Zn Step 1 $ 58,112 $ 4,843 5 27.9384 $ 2,235.07 Step 2 $ 61,017 S 5,085 5 29-3353 $ 2,346.83 Step 3 $ 64,068 $ 5,339 5 30.8021 $ 2,46417 Step 4 $ 67,272 $ 5,606 5 323422 $ 2,58738 Step 5 $ 70,635 $ 5,886 $ 33.9593 $ 2,716.74 9125 Electrical Engineer NE 1 15 Step 1 $ 120,811 5 10,068 $ 580820 $ 4,646.56 Step 2 5 126,851 5 10,S71 S 609861 $ 4,87989 Step 3 5 133,194 $ 11,099 $ 640355 $ 5,12284 Step 4 $ 139,853 $ 11,654 $ 67.2372 $ 5,37898 Step 5 $ 146,846 $ 12,237 5 705991 $ 5,647.92 8115 Supervising Electrical Engineer NE M 37 Step 1 S 133,194 $ 11,099 $ 64,0355 S 5,12284 Step 2 $ 139,853 $ 11,654 $ 67 2372 $ 5,378.98 Step 3 $ 146,846 $ 12,237 $ 705991 $ 5,647.92 Step 4 $ 154,188 $ 12,949 $ 74.1290 $ 5,930.32 Step 5 5 161,898 5 13,491 S 778355 $ 6,226.84 8110 Utilities Engineering Manager E M 42 Step 1 5 169,993 $ 14,166 S 81-7272 $ 6,538.18 Step 2 5 178,492 $ 14,874 5 85.8136 $ 6,865.08 Step 2 $ 187,417 $ 15,618 $ 901043 5 7,208.34 Step 4 5 196,788 $ 16,399 $ 94.6094 $ 7,568.76 Step 5 $ 206,627 $ 17,219 $ 993399 $ 7,947.19 8225 Gas Systems Specialist NE r 3fl Step 1 $ 94,658 $ 7,888 $ 45.5087 $ 3,64070 Step 2 5 99,391 $ 8.283 S 47.7842 $ 3,822.73 Step 3 5 104,361 S 8,697 $ 50.1734 5 4,013.87 Step 4 S 109,579 $ 9,132 5 52.6821 5 4,214.57 Step 5 S 115,059 $ 9,599 $ 55.3162 S 4,425.30 8210 Gas Systems Superintendent E M 36 Step 1 $ 126,851 $ 10,571 $ 609861 $ 4,878.89 Step 2 $ 133,194 $ 11,099 $ 64.03S5 $ 5,122.94 Step 3 $ 139,853 5 11,654 $ 67.2372 $ 5,37898 Step 4 5 146,946 S 12,237 $ 70-5991 $ 5,647.92 Step 5 $ 154,188 $ 12,849 5 74.1290 $ 5,930.32 Vi•e 13 of 20 City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 '* Adopted February 20, 2018 ;. .wws IMOCCUPATIONAL JOB FAMILIES AND JOB CLASSES � � .. 8220 Gas Systems Technician NE 1 26 Step 1 $ 77,875 $ 6,490 $ 37-4401 5 2,995 21 Step $ 81,769 $ 6,814 $ 39.3121 $ 3,14497 Step 3 $ 85,858 S 7,155 5 41-2778 $ 3,302 22 Step 4 $ 90,151 5 7,513 S 43.3416 $ 3,46733 Step 5 $ 94,658 $ 7,888 5 455087 $ 3,64070 .. 843S Assistant Resource Scheduler NE 1 28 Step 1 S 85,858 $ 7,155 $ 412778 $ 3,30222 Step 2 5 90,151 $ 7,513 $ 43.3416 $ 3,467.33 Step 3 $ 94,658 $ 7,888 $ 45.5087 $ 3,64070 Step 4 5 99,391 $ 8,283 $ 47.7842 $ 3,82273 Step 5 5 104,361 $ 8,697 $ 501734 $ 4,01387 8430 Associate Resource Scheduler NE I 3U Step 1 $ 94,658 $ 7,888 $ 45.5087 $ 3,640.70 Step 2 $ 99,391 $ 8,283 $ 47.7842 $ 3,822.73 Step 3 $ 104,361 5 8,697 $ 501734 $ 4,01387 Step 4 $ 109,579 5 9,132 $ 526821 $ 4,21457 Step 5 $ 115,058 5 9,588 $ 553162 $ 4,425.30 8405 Integrated Resources Manager E M 42 Step 1 $ 169,993 $ 14,166 5 817272 $ 6,53818 Step 2 $ 178,492 $ 14,874 5 85.8136 $ 6,86508 Step 3 $ 187,417 $ 15,618 $ 90.1043 $ 7,208 34 Step 4 $ 196,788 5 16,399 $ 94.6094 5 7,56876 Step 5 $ 206,627 $ 17,219 $ 993399 5 7,94719 8425 Electric Service Planner NE G 16 Step 1 S 77,875 $ 6,490 $ 37.4401 $ 2,99521 Step 2 $ 81,769 $ 6,814 $ 39-3121 $ 3,14497 Step 3 $ 85,858 $ 7,155 5 41.2778 $ 3,30222 Step 4 $ 90,151 S 7,513 $ 43.3416 $ 3,46733 Step 5 $ 94,658 5 7,888 5 45,5087 $ 3.64070 9422 Principal Resource Scheduler/Trader NE r 34 Step 1 $ 115,058 5 9,588 $ SS.3162 $ 4,425.30 Step 2 $ 120,812 5 20,068 $ 580820 $ 4,646.56 Step 3 $ 126,951 $ 10,571 $ 60.9861 S 4,878.89 Step 4 $ 133,194 $ 11,099 $ 640355 S 5,122.84 Step 5 $ 139,853 5 11,654 $ 67.2372 $ S,378.98 3415 Resource Planner NE 1 35 Step 1 5 120.811 5 10,068 $ 58.0820 $ 4,64656 Step 2 $ 126,851 5 10,571 $ 60.9861 $ 4,87889 Step $ 133,194 $ 11,099 $ 640355 $ S,122.84 Step 4 $ 139,853 S 11,654 $ 67.2372 $ 5,378.98 Step 5 $ 146,846 $ 12,237 5 70.5991 $ 5,647.92 8420 Resource Scheduler NE I 32 Step 1 $ 104,361 $ 8,697 $ 501734 5 4,013.87 Step 2 $ 109,579 S 9,132 $ 526821 5 4,21457 Step 3 $ 115,058 $ 9,588 $ 553162 $ 4,42530 Step 4 5 120,811 $ 10,068 $ 58.0820 $ 4,646.56 Step 5 5 126,851 S 10,571 $ 60-9861 $ 4,878.89 Page 14 of 2C Of # City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 Adopted February 20, 2018 ��LY til�Ox7 -OCCUPATIONAL JOB FAMILIES AND JOB CLASSES r7TMPz • 4, . , 7145 Engineering Aide NE G 21 Step 1 $ 61,017 $ 5,085 $ 29.3353 $ 2,346.83 Step 2 $ 64,068 $ 5,339 $ 308021 $ 2,464.17 Step 3 5 67,272 $ 5,606 $ 32.3422 $ 2,58738 Step 4 $ 70,635 5 5,886 $ 33.9593 5 2,716.74 Step 5 $ 74,167 $ 6,181 $ 35.6573 $ 2,852 58 7935 Meter Reader NE G k8 Step 1 $ 52,709 $ 4,392 $ 25,3410 $ 2,02728 Step 2 $ 55,345 $ 4,612 $ 26.6080 $ 2,12864 Step 3 $ 58,112 $ 4,843 $ 27.9384 $ 2,23S.07 Step 4 $ 61,017 $ 5,085 $ 293353 $ 2,346.83 Step 5 5 64,068 $ 5,339 $ 308021 $ 2,46417 7940 Meter Reader,Lead NE G 2ik Step 1 $ 58,112 $ 4,843 $ 279394 $ 2,235.07 Step 2 $ 61,017 $ 5,085 $ 29.3353 $ 2,346.83 Step 3 $ 64,068 $ S,339 $ 308021 5 2,46417 Step 4 5 67,272 $ 5,606 $ 32.3422 $ 2,58738 Step 5 $ 70,635 $ S,886 $ 339593 S 2,716.74 7905 Water Administrator E M 36 Step 1 $ 126,951 $ 10,571 $ 60.9861 $ 4,878.89 Step 2 $ 133,194 $ 11,099 $ 64 0355 $ 5,122.84 Step 3 $ 139,853 $ 11,654 $ 672372 5 5,37898 Step 4 $ 146,846 $ 12,237 $ 70.5991 $ 5,647 92 Step 5 $ 154,188 $ 12,849 $ 741290 $ S,930 32 7915 Water Foreman E M 27 Step 1 5 81,769 $ 6,814 $ 393121 $ 3,14497 Step 2 $ 85,858 $ 7,155 $ 41.2778 $ 3,302 22 Step 3 $ 90,151 $ 7,513 $ 43.3416 $ 3,467 33 Step 4 $ 94,658 $ 7,888 $ 455087 $ 3,640.70 Step 5 $ 99,391 $ 8,283 $ 47.7842 $ 3,82273 7930 Water Maintenance Worker NE G 18 Step 1 $ 52,709 $ 4,392 $ 25.3410 $ 2,027.28 Step 2 $ 55,345 $ 4,612 $ 26.6080 $ 2,128.64 Step 3 $ 58,112 $ 4,843 $ 27.9384 $ 2,235.07 Step 4 $ 61,017 $ 5,085 $ 293353 $ 2,34683 Step 5 $ 64,068 $ 5,339 $ 308021 $ 2,46417 7925 Water Maintenance Worker,Senior NE G 22 Step 1 $ 64,068 $ 5,339 $ 30.8021 $ 2,464.17 Step 2 $ 67,272 $ 5,606 $ 32.3422 $ 2,58738 Step 3 $ 70,635 $ 5,886 $ 33.9593 $ 2,71674 Step 4 $ 74,167 $ 6,181 $ 356573 $ 2,852 58 Step 5 $ 77,875 $ 6,490 $ 37.4401 $ 2,99521 7920 Water Project Coordinator NE G 30 Step 1 5 94,658 $ 7,888 $ 45.5087 $ 3,640.70 Step 2 $ 99,391 $ 8,283 $ 47.7842 $ 3,822.73 Step 3 $ 104,361 S 8,697 5 50.1734 $ 4,01387 Step 4 5 109,S79 $ 9,132 $ 52.6821 5 4,21457 Step 5 $ 115,058 $ 9,588 $ 55.3162 $ 4,425.30 7921 Water Project Specialist E M 35 Step 1 $ 120,811 $ 10,068 $ 58.0820 $ 4,646.56 Pip 1S of 20 ,,.�', ` V'r City of Vernon Classification and Compensation Plan i Fiscal Year: 2017-2018 r�`t« tt■o'� Adopted February 20, 2018 � + OCCUPATIONAL JOB FAMILIES AND JOB CLASSES Erg TM Step 2 $ 126,851 $ 10,571 $ 60.9861 $ 4,878.89 Step 3 S 133,194 $ 11,099 $ 64.0355 $ 5,122,84 Step 4 $ 139,853 $ 11,654 $ 67.2372 S 5,37898 Step 5 $ 146,846 $ 12,237 $ 705991 $ 5,647.92 7910 Water Superintendent E M 33 Step 1 $ 109,579 $ 9,132 $ 52.6821 $ 4,214.57 Step 2 $ 11S,058 $ 9,588 $ 55 3162 $ 4,425.30 Step 3 $ 120,811 $ 10,068 $ 58.0820 $ 4,646-56 Step 4 $ 126,851 $ 10,571 $ 60.9861 $ 4,878.89 Step 5 $ 133,194 $ 11,099 $ 64.0355 $. 5,122.84 • 7008 Director of Publk Works E E 44 Step 1 $ 187,417 $ 15,618 $ 90.1043 $ 7,209.34 Step 2 5 196,788 $ 16,399 $ 946094 $ 7,56876 Step 3 $ 206,627 $ 17,219 $ 993399 $ 7,94719 Step 4 $ 216,959 $ 18,080 $ 1043069 $ 8,344 56 Step $ 227,806 $ 18,984 $ 109.S223 $ 8,76178 7230 Building Inspector NE G 25 Step 1 $ 74,167 $ 6,181 $ 356573 $ 2,85258 Step 2 $ 77,875 $ 6,490 $ 37.4401 $ 2,995.21 Step 3 $ 81,769 $ 6,914 $ 393121 $ 3,14497 Step 4 $ 85,858 $ 7,155 $ 412778 $ 3,302 22 Step 5 $ 90,151 $ 7,S13 $ 433416 $ 3,46733 721S Building Inspector,Senior NE G 27 Step 1 $ 91,769 $ 6,814 $ 39.3121 5 3,14497 Step 2 $ 85,858 $ 7,155 $ 41.2778 $ 3,30222 Step 3 $ 90,151 $ 7,513 $ 43.3416 $ 3,46733 Step 4 $ 94,658 $ 7,888 $ 455087 $ 3,64070 Step 5 $ 99,391 $ 9,283 $ 47.7842 $ 3,822.73 7205 Building and Planning Manager E M 37 Step 1 $ 133,194 $ 11,099 $ 64 035S $ 5,122 84 Step 2 $ 139,853 $ 11,654 $ 672372 $ 5,37898 Step 3 $ 146,846 $ 12,237 $ 70.5991 $. 5,647.92 Step 4 $ 154,188 $ 12,849 $ 74.1290 $ 5,93032 Step 5 $ 161,898 $ 13,491 $ 77.835S $ 6,22684 7225 Electrical Inspector NE G 2S Step 1 S 74,167 5 6,181 $ 356573 $ 2,852.58 Step 2 $ 77,875 $ 6,490 $ 37.4401 $ 2,995.21 Step 3 $ 81,769 $ 6,814 $ 393121 $ 3,14497 Step $ 85,858 $ 7,155 $ 41.2778 $ 3,30222 Step 5 S 90,1S1 $ 7,513 S 433416 $. 3,46733 7223 Electrical Inspector,Senior NE G 27 Step 1 $ 81,769 $ 6,814 $ 39.3121 $ 3,14497 Step 2 $ 95,858 $ 7,1SS $ 41-2778 $ 3,30222 Step 3 $ 90,151 $ 7,513 $ 43.3416 $ 3,46733 Step 4 $ 94,658 $ 7,888 $ 455087 $ 3,640.70 Step 5 $ 99,391 $ 8,283 $ 47.7842 $ 3,822.73 72SO PermitTechnidan NE G 17 Step 1 $ 50,199 $ 4,183 $ 24.1343 $ 1,930.74 Pare 16 of 20 V ?�} City of Vernon A. Classification and Compensation Plan .A. Fiscal Year: 2017-2018 ` * # Adopted February 20, 2018 krar tri9't' . . -OCCUPATIONAL .: FAMILIES AND JOB CLASSES Step 2 $ 52,709 5 4,392 $ 253410 $ 2,02728 Step 3 S 55,34S S 4,612 $ 26.6080 5 2,128.64 Step 4 S 58,112 $ 4,843 S 27.9384 $ 2,235.07 Step 5 $ 61,017 S 5,085 5 293353 $ 2,346.83 7220 Assistant Planner NE 6 22 Step 1 5 64,068 5 5,339 5 308021 $ 2,46417 Step 2 S 67,272 S 5,606 5 323422 $ 2,587.38 Step 3 $ 70,635 5 5,886 S 339593 $ 2,716.74 Step $ 74,167 $ 6.181 $ 35.6573 $ 2,852.S8 Step 5 $ 77,875 5 6,490 $ 374401 5 2,995.21 7235 Plumbing and Mechanical Inspector NE G 25 Step 1 5 74,167 5 6,181 5 356573 $ 2,852.58 Step 2 $ 77,875 $ 6,490 $ 37.4401 $ 2,99S.21 Step 3 $ 81.769 5 6,814 $ 393121 $ 3,14497 Step 4 $ 85,858 S 7,1S5 S 41 2778 S 3,30222 Step 5 $ 90,151 5 7,513 5 433416 $ 3,46733 7217 Plumbing and Mechanical Inspector,Senior NE G 27 Step 1 $ 81,769 $ 6,814 $ 393122 S 3,14497 Step 2 $ 85,858 $ 7,155 $ 41.2778 S 3,302 22 Step 3 $ 90,151 5 7,513 $ 43 3416 $ 3,46733 Step 4 $ 94,658 S 7,888 5 455087 $ 3,64070 Step 5 5 99,391 $ 8,283 $ 47.7842 $ 3,82273 7240 Assistant Engineer NE G 25 Step 1 $ 74,167 5 6,181 5 356573 $ 2,852.58 Step 2 5 77,875 S 6,490 $ 37.4401 $ 2,99521 Step 3 $ 81,769 5 6.914 $ 393121 $ 3,14497 Step $ 85,8S8 5 7,155 $ 41.2778 $ 3,302.22 Step 5 S 90,151 5 7,513 $ 433416 $ 3,46733 7135 Associate Engineer NE G 29 Step 1 $ 90,151 $ 7,513 $ 433416 S 3,46733 Step 2 $ 94,658 $ 7,888 5 45.5087 $ 3,640.70 Step 3 $ 99,391 5 8,283 5 47.7842 S 3,82273 Step 4 $ 104,361 5 8,697 5 501734 $ 4,013.87 Step 5 5 109,579 $ 9,132 $ 526821 S 4,214.57 7119 Clwil Engineer NE M 32 Step 1 $ 104,361 5 8,697 S 50.1734 $ 4,013.87 Step 2 $ 109,579 $ 9,132 $ 52.6821 $ 4,214.57 Step 3 S 125,058 $ 9,588 $ 553162 S 4,425.30 Step 4 $ 120,811 $ 10,068 5 580820 5 4,646.56 Step 5 $ 126,851 $ 10,571 5 609861 $ 4,878.89 7145 Engineering Aide NE 6 21 Step 1 S 61,017 $ 5,085 $ 29.3353 $ 2,346.83 Step 2 $ 64,068 $ 5,339 5 30.8021 $ 2,464.17 Step 3 $ 67,272 5 5,606 $ 323422 $ 2,587.38 Step 4 5 70,635 $ S,886 $ 339593 $ 2,71674 Step 5 $ 74,167 $ 6,181 $ 356573 $ 2,852.58 711.5 Principal Civil Engineer E M 37 Step 1 5 133,194 $ 11,099 $ 64.0355 $ 5,122.84 Step 2 $ 139,853 S 11,654 S 67,2372 $ 5,37898 Page 17 of 20 City of Vernon +. Classification and Compensation Plan 4 Fiscal Year: 2017-2018 Adopted February 20,2018 J, OCCUPATIONAL JOB FAMILIES AND JOB CLASSES Step 3 S 146,846 $ 12,237 $ 70.5991 $ 5,64792 Step 4 5 154,188 S 12,849 $ 74.1290 $ 5,930.32 Step 5 $ 161,898 $ 13,491 $ 778355 $ 6,226.84 7120 Project Engineer NE G 31 Step 1 $ 99,391 5 8,283 $ 477842 $ 3,822.73 Step 2 $ 104,361 $ 8,697 $ 50.1734 $ 4,013.87 Step 3 $ 109,S79 $ 9,132 $ 52 6921 $ 4,21457 Step 4 S 115,058 $ 9,588 $ 55.3162 $ 4,42530 Step 5 5 120,811 $ 10,068 $ 58.0820 S 4,64656 712S Stormwater and Special Projects Analyst NE G 26 Step 1 $ 85,858 $ 7,155 5 41.2778 $ 3,302.22 Step 2 5 90,151 S 7,513 S 433416 $ 3,467.33 Step 3 $ 94,65S 5 7,898 S 45.5087 $ 3,640.70 Step 4 $ 99,391 5 8,283 $ 477842 $ 3,822.73 Step 5 5 104,361 $ 9,697 $ 50 1734 $ 4,01387 7720 facilities Maintenance Worker NE G 18 Step 1 5 52,709 5 4,392 5 253410 $ 2,02728 Step 2 $ S5,345 $ 4,612 $ 266080 $ 2,12864 Step 3 $ 58,112 5 4,843 $ 27.9384 $ 2,23507 Step 4 5 61,017 5 5,085 $ 293353 $ 2,346.83 Step 5 $ 64,068 $ 5,339 $ 30.8021 $ 2,46417 7735 Facilities Maintenance Worker,Lead NE G 23 Step 1 S 67,272 $ 5,606 $ 32.3422 $ 2,587.38 Step 2 5 70,635 S 5,986 5 33.9593 $ 2,716.74 Step 3 $ 74,167 5 6,181 5 356573 $ 2,852.58 Step 4 5 77,875 5 6,490 $ 37.4401 $ 2,995.21 Step 5 $ 81,769 $ 6,814 S 39.3121 $ 3,144.97 7730 Facilities Maintenance Worker,Senior NE G 20 Step 1 $ 58,112 5 4,843 $ 27.9384 $ 2,23507 Step 2 $ 61,017 5 5,085 $ 293353 $ 2,346.83 Step 3 $ 64,068 5 5,339 $ 308021 $ 2,464.17 Step 4 $ 67,272 5 5,606 $ 323422 $ 2,S87.38 Step 5 $ 70,635 $ 5,886 $ 339593 $ 2,716.74 t F ° 7530 Mechanic NE 6 19 Step 1 $ 55,345 5 4,612 $ 26.6080 $ 2,128.64 Step 2 $ 58,112 S 4,843 $ 27.9384 $ 2,235.07 Step 3 $ 61,017 $ 5,085 $ 293353 $ 2,346.83 Step 4 $ 64,068 $ 5,339 $ 308021 $ 2,46417 Step 5 $ 67,272 $ 5,606 5 323422 $ 2,587.38 7520 Mechanic,Lead NE G 25 Step 1 $ 74,167 5 6,181 $ 356573 $ 2,85258 Step 2 $ 77,875 $ 6,490 $ 37.4401 5 2,995.21 Step 3 $ 81,769 $ 6,814 $ 393121 $ 3,144.97 Step 4 $ 85,858 $ 7,155 $ 41.2778 $ 3,302.22 Step 5 $ 90,151 $ 7,513 5 433416 $ 3,467.33 7525 Mechanic,Senior NE G 21 Step 1 $ 61,017 $ 5,085 $ 29.3353 $ 2,346.83 Step 2 $ 64,068 $ 5,339 $ 308021 $ 2,46417 Step 3 5 67,272 5 5,606 $ 32.3422 $ 2,587.38 Page 19 of 20 City of Vernon Classification and Compensation Plan =k Fiscal Year: 2017-2018 Adopted February 20, 2018 OCCUPATIONAL JOB FAMILIES AND JOB CLASSES Step 4 $ 70,635 5 5,886 5 33-9593 5 2,716.74 Step 5 $ 74,167 5 6,181 5 356573 5 2,852 58 7430 Street Maintenance Worker NE G 15 Step 1 $ 45,532 $ 3,794 $ 21.890S $ 1,751.24 Step 2 $ 47,809 $ 3,984 $ 22.9851 $ 1,838.81 Step 3 S 50,199 $ 4,183 $ 24.1343 $ 1,93074 Step 4 $ 52,709 $ 4,392 $ 25.3410 $ 2,027.28 Step 5 $ 55,345 S 4,612 $ 26.6080 $ 2,128.64 7427 Street Maintenance Worker,Crew LeadeF NE G 23 Step 1 5 67,272 $ 5,606 $ 323422 $ 2,587.38 Step 2 5 70,635 $ 5,886 $ 339593 5 2,716.74 Step 3 S 74,167 $ 6,181 $ 356573 S 2,852.58 Step 4 $ 77,875 $ 6,490 5 37.4401 $ 2,99521 Step 5 $ 81,769 $ 6,814 $ 393121 5 3,144.97 7425 Street Maintenance Worker,Senior NE G 19 Step 1 $ 55,345 5 4,612 5 266080 $ 2,128.64 Step 2 $ 58,112 5 4,843 5 27-9384 $ 2,235.07 Step 3 S 61,017 $ 5,085 $ 293353 S 2,346.83 Step 4 $ 64,068 $ 5,339 $ 30.8021 $ 2,464.17 Step S $ 67,272 $ 5,606 $ 32.3422 $ 2,587.38 7630 Warehouse Worker ttl G 16 Step 1 $ 47,809 $ 3,984 $ 22.9851 $ 1,938.81 Step 2 $ 50,199 5 4,183 $ 24.1343 $ 1,93074 Step 3 $ 52,709 $ 4,392 $ 253410 $ 2,027.28 Step 4 5 55,345 $ 4,612 $ 266080 5 2,128 64 Step 5 S 58,112 S 4,843 $ 27-9394 5 2,23507 7620 Warehouse Worker,Lead NE G 21 Step 1 $ 61,017 5 5,085 $ 29 3353 $ 2,346.83 Step 2 $ 64,068 5 5,339 $ 30.8021 $ 2,46417 Step 3 5 67,272 $ 5,606 $ 32.3422 S 2,587.38 Step 4 $ 70,635 $ 5,886 $ 33.9593 $ 2,716.74 Step 5 $ 74,167 $ 6,181 $ 35.6573 S 2,852.58 7625 Warehouse Worker,Senior NE G 18 Step 1 5 52,709 S 4,392 $ 253420 $ 2,02728 Step 2 S 55,345 $ 4,612 $ 266080 5 2,12864 Step 3 5 58,112 $ 4,843 $ 27.9384 5 2,23507 Step 4 $ 61,017 $ 5,085 S 293353 $ 2,34683 Step 5 $ 64,068 5 5,339 5 30.8021 $ 2,464.17 7307 Facilities Maintenance Supervisor Feaeman F M 26 Step 1 $ 77,875 $ 6,490 5 37.4401 5 2,995.21 Step 2 $ 81,769 $ 6,814 5 39.3121 $ 3,14497 Step 3 $ 85,858 S 7,155 $ 412778 $ 3,30222 Step 4 5 90,151 $ 7,513 S 433416 5 3,467.33 Step 5 5 94,658 $ 7,888 5 455087 S 3,640.70 7515 Fleet Supervisor E M 27 Step 1 $ 81,769 5 6,814 $ 39.3121 $ 3,144.97 Step 2 S 85,8S8 $ 7,155 $ 41.2778 S 3,302-22 Pare 19 of 20 City of Vernon Classification and Compensation Plan Fiscal Year: 2017-2018 ` Adopted February 20, 2018 �a.r •r�� • IMOCCUPATIONAL JOB FAMILIES AND JOB CLASSES MIMME11111 ANNUAL j MONTH 11 HOURL) PAY PERIOD Step 3 $ 90,151 $ 7,513 $ 43.3416 $ 3,467.33 Step 4 $ 94,658 S 7,888 $ 45.5087 $ 3,640.70 Step 5 $ 99,391 S 8,283 $ 47.7842 S 3,822.73 7308 Street Maintenance Supervisor Foreman E M 26 Step 1 $ 77,875 $ 6,490 $ 37.4401 $ 2,995-21 Step 2 $ 81,769 $ 6,814 $ 39-3121 $ 3,14497 Step 3 5 85,858 $ 7,155 $ 41.2778 $ 3,302.22 Step 4 $ 90,151 $ 7,S13 $ 43.3416 $ 3,46733 Step 5 $ 94,658 $ 7,888 $ 455087 S 3,640.70 7300 Public Works-Superintendent E M 32 Step 1 $ 104,361 $ 8,697 $ 501734 S 4.013.87 Step 2 $ 109,S79 $ 9,132 $ 52.6821 $ 4,214.57 Step 3 $ 11S,058 $ 9,588 $ 55.3162 $ 4,42530 Step 4 S 120,811 $ 10,068 $ 580820 $ 4,64656 Step 5 5 126,851 $ 10,571 S 60.9861 $ 4,878,89 7130 Public Works Project Coordinator NE G 30 Step 1 $ 94,658 $ 7,888 $ 45.5087 $ 3,640.70 Step 2 $ 99,391 $ 8,283 $ 477842 5 3,822.73 Step 3 $ 104,361 S 8,697 $ 501734 $ 4,01387 Step 4 $ 109,S79 $ 9,132 $ 526821 $ 4,214.57 Step 5 $ 115,058 5 9,588 $ 55 3162 $ 4,42530 3 SIFeet r.FeW LeadeF Nfi 6 23 SteP4 S ra W.,27.2 5--686 a-32.3422 5 2,597-.38 Step 2 S- .0,635 ---5,886 $ 33.9593 $ 2,7 6.74 Step-3 $ 74,'�' $--6;383 $ 35.65:7 S 2,952.58 Step-4 , 77875 5-499 6 37 449! $ 2,995.21 5tep-5 6, o�7co a 6,914 $ 39.3121 3,144.97 (a)-The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes Page 20 of 20 RECEIVED RECEIVED FEB 12 2418 � ., FEB 01 118 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION PUBLIC WORKS DEPARTMENT Ot-l_-Ea -c DATE: February 20, 2018 TO: Honorable Mayor and City Council FROM: Daniel Wall, Director, Public Wor Originator: Brandon Araujo, Project Engineer, Public Works &A. RE: Atlantic Boulevard Bridge Rehabilitation and Widening Project, Agreement Change Order No. 8 (Contract No. CS-0099) Recommendation A. Find that the approval of the proposed change order in this staff report is within the Initial Study/Mitigated Negative Declaration prepared for this project pursuant to the provisions under the California Environmental Quality Act(CEQA)in accordance with Section 15063 of the CEQA Guidelines; and B. Approve Agreement Change Order No. 8, in substantially the same form as submitted herewith, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), Contract No. CS-0099, authorizing CNS Engineers, Inc., to provide the additional engineering design and coordination services as described below for the additional cost of$57,306.27, increasing the total contract cost to $1,772,174.28. Background The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931 and consists of concrete barrel arches with an earth-filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery serving not only the City of Vernon but is also a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. The Atlantic Boulevard Bridge over the Los Angeles River contract was awarded in November 2009 to CNS Engineers, Inc., for the design of the bridge rehabilitation and right-of-way acquisition support. The Atlantic Boulevard Bridge over the Los Angeles River contract will develop the plans for the proposed widening and rehabilitation of the bridge, which will include widening of the roadway bridge approaches, modifications of traffic signals, installation of California Public Utilities Commission-approved railroad grade crossings devices, and flood Page 1 of 3 control channel modifications. Right-of-way activities along Atlantic Boulevard consist of either Temporary Construction Easements (TCE) or permanent Street Easements (SE) to accommodate the widening of the bridge and roadway and construction activities. The project will also require the relocation of conflicting utilities, including power poles from the City's Public Utilities Department, which is concurrently developing relocation plans. Agreement Chanze Order Work The Agreement Change Order is required for several reasons. BNSF Railway, Inc. (BNSF) requested that the railroad flasher bridge that had originally been proposed should be replaced with a traffic signal. Doing so would address their concerns regarding safety when traversing the southern railroad crossing. In addition, since the labor and materials for the construction of a traffic signal are more common than a railroad flasher bridge, the Project Development Team believes this design change will lead to cost and schedule savings during the Construction phase of the project. Lastly, during a recent site visit, due to vehicles now queueing in the southbound direction,BNSF and the California Public Utilities Commission(CPUC)argued for the construction of another queue-cutter traffic signal at the north railroad crossing. Next, changes in the U.S. Army Core of Engineers' permitting process require an entirely new Section 408 permit that is not in CNS's scope of work. Lastly,when Agreement Change Order No. 7 was approved,the City planned on having new utility easements granted as a condition of approval for a new building at 3030 Atlantic Boulevard. As of now, that development is on hold and additional legal descriptions and exhibits are required to obtain the easements. The project schedule will be extended from December 31, 2018 to June 30, 2019. Agreement Change Order No. 8 has been approved as to form by the City Attorney's office. Fiscal Impact The City is receiving Federal funds for a range of 80% up to 88.53% of the previously approved project design cost and 88.53% of the previously estimated right-of-way acquisition and support costs. The current contract amount, including all previous change orders, is $1,714,868.01. The additional cost of Agreement Change Order No.8 is $57,306.27 which would bring the total contract amount to $1,772,174.28. The remaining amount of Federal funds currently available for the Preliminary Engineering phase of the project is $72,120.92. The cost share is shown below: (A) Outstanding Contract Amount $413,569.35 (B) Agreement Change Order No.8 $57,306.27 (C) Federal Share $72,120.92 Page 2 of 3 (A+B- ) Current City Share S428.384.00 The Current City Share is scheduled to be paid over the next two fiscal years. City staff will attempt to procure additional Federal funds or I-710 Early Action funds to cover the additional costs. The budget for this project in this Fiscal Year is captured in two line items from the 2017-2018 Fiscal Year budget: (D) Capital Expenditures - Atlantic Blvd Bridge Widening over $1,395,000.00 LA River- Design and Right of Way (E) 2043 440100 Federal Grant Revenues $1,135,680.00 (D-E) Net Project Expenses $259,320.00 Remaining FY2017-2018 Budget $210,558.40 As a part of the request for Agreement Change Order No. 6, dated November 26, 2014, with the original proposal dated April 22, 2009 and construction still years away at the time, the original budget for the bidding and construction support part of the original scope of work no longer reflected the consultants' costs due to inflation and that part of the scope of work was removed from the Consultant's scope of work. City staff will need to bring an additional change order to City Council prior to commencement of that phase of work. Attachments 1. Agreement Change Order No. 8 2. Request for Agreement Change Order No. 8 Page 3 of 3 CITY OF VERNON PUBLIC WORKS DEPARTMENT AGREEMENT CHANGE ORDER NO. 8 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River Contract No. CS-0099 FEDERAL PROJECT No. _DBPL02-5139(010), EDEN Project No. 103001 REQUESTED BY: City of Vernon Supplemental No. TO: CNS Engineers, Inc. CONTRACTOR P.O. No. 011.0004903 You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect,and apply to the additional work as if said work was originally included in the contract. The Atlantic Blvd. Bridge over the Los Angeles River project will be amended as stated hereon: Project Schedule Extension The project schedule will be extended from December 31, 2018 to June 30, 2019. Contract Cost Cost adjustment for the contract for additional engineering design, right-of-way acquisition support, and coordination services. The additional cost not to exceed: $57,306.27 Contract Amount (Base Bid) I . . . . . . . . . . . . . . . . . . . . . . . . $ 1,155,284.38 Amount of This Change Order I . . . . . . . . . . . . . . . . . . . . . . I - . I . - - - - - - - - - - $ 57,306.27 Amount of Previous Change Orders . . . . . , . . . . . . . $ 559,583.63 Total Change Orders I . . . . . . . . . . . . . . . . . . . - . - - . . . . . - - . . . . . . $ 616,889.90 Modified Contract Amount - - - - - - - - - - - - - - - - - - - - $ 1,772,174.28 By reason of this change order the time of S 181 Calendar Da completion will be increased by: y Approved: Date: Carlos Fandino,City Administrator Attest: Date: Maria E.Ayala,City Clerk We.the undersigned Contractor.have given careful consideration to the change proposed and hereby agree,if this proposal is approved,that we will provide all labor,equipment and materials,including overhead,except as may otherwise be noted above,and perform all services necessary for the work above specified.and will accept as full payment therefore the prices shown above Accepted Date: Consultant: By: Title: 4; Project File/Contractor/Purchasing Rev.01113 TCTKTSTEN]r emx Civil and Structural Engineers 11870 Pierce Street,Suite 265,Riverside,CA 92505 Phone:(951)687-1005/Fax:(951)667-3387/Web:w wwcnseng.com January 22, 2018 (Revised) Mr. Brandon Araujo, P.E. Project Engineer Public Works, Water, and Development Services City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 8 Dear Mr. Araujo: To facilitate the project development, we request a contract amendment for extra work with the following justifications: 1. Extend the contract from December 31, 2018 to June 30, 2019. The contract will expire on December 31, 2018. It is requested to be extended to June 30, 2019 due to the unforeseen delay in railroad coordination and USACOE 408 Permitting as described below. 2. Additional effort to redesign railroad-related traffic control plans at the south grade crossings (DOT#860246V) on Atlantic Blvd.: During the 4th CPUC Diagnostic Meeting, BNSF proposed a new design for traffic control at the south grade crossing on Atlantic Blvd. BNSF suggested the use of a traffic signal at the south grade crossing to control traffic in lieu of the current railroad cantilevers with railroad flashers and no gates. Approval was obtained from the CPUC and the City to proceed with the proposed traffic signal design and modification of the grade crossing design. 3. Additional effort to add a queue-cutter traffic signal at the north grade crossing (DOT #860247V)on Atlantic Blvd. in the southbound direction: Regular southbound spillback queuing from the Atlantic Blvd. /District Blvd. signalized intersection to the north grade crossing was observed in the field during the 4"' Diagnostic Meeting and confirmed by BNSF, CPUC and RailPros as being a more recently observed concern. Although the bridge will be widened to include a dedicated southbound right-turn lane and a median for a southbound left-turn pocket, potential queuing at the north grade crossing may still occur when the south grade crossing receives new train traffic in the near future. The addition of a southbound queue-cutter traffic signal at the north grade crossing on Atlantic Blvd. was agreed to by the CPUC and the City. 4. Additional effort to provide review support of the traffic control plans, and provide temporary grade crossing modification plans for each major phase of construction. Mr Brandon Araujo.P.E. January 22.2018 Page 2 of 3 5. Additional effort in obtaining a new USACOE Section 408 Permit: US Army Corps of Engineers (USACOE) recently issued a Section 408 Permitting Guideline on September 20, 2017, describing the process for review and approval of all requests to modify, alter, or occupy an existing USACOE-constructed public works project. A Section 408 Permit shall be required prior to issuance of a regular Section 404 Permit. The following notes are based on the conversation with USACOE and the Los Angeles County Public Works: • The Corps owns and maintains the channel, and therefore, the Section 408 Permit Application shall be submitted to USACOE directly. • Los Angeles County Flood Control is the underlying fee owner of the channel parcels (APNs 6304007900 and 6314033901) that will be impacted by the bridge widening. An encroachment permit as well as additional property rights shall be required through the County Flood Control office. • The proposed bridge widening and its associated channel improvements are considered minimal modifications in the channel, and therefore, USACE will be just interesting in seeing as-built drawings for the Operation and Maintenance section of the permitting application. • The permitting application shall require legal descriptions and plates for the proposed easements in the channel. • Section 404 and 408 Permits applications may be submitted concurrently; however, the 404 Permit will not be issued until the 408 Permit is approved. • NEPA documentation over five (5) years old may require updating. CNS recommends the City confirm and validate the 2012 NEPA Revalidation with Caltrans District 7 Local Assistance. CNS will be tasked to coordinate with USACOE and LA County Flood Control, and compile all supporting documents from the design team and the City to obtain the Section 408 Permit. 6. Additional Right of Way work in the BOX USA property (APN 6314033001): City requested the CNS team to prepare legal descriptions and plats for two easements (one TCE and one Overhead Easement) within the Box USA property. The estimated cost for all additional effort is $57,306.27. Current Amended Contract Amount: $1,714,868.01 Proposed New Amendment: $57,306.27 Total Proposed Amended Contract Amount: $1.772,l 74.28 Mr Brandon Araujo.P.E. Januan 22.20 18 Page 3 of 3 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal, please feel free to contact me at(951) 687-1005 ext.104 or by e- mail at james.lu(a�cnsen .com. Sincerely, James Lu, P.E., S.E. Project Manager 1 Principal CNS Engineers, Inc. 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Local.Vssistance Procedures Manual EXHIBIT 10-11 CITY OF VERNON COST PROPOSAL Federal Project No.5139(010) Caltrans EA No.0793210L Date. 1/22/2018 Project Name: Rehabilitation of Atlantic Bltd.Bridge over the Los Angeles Ri%er Consultant: CNS Engineers,Inc.(Prime Consultant) DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range 1100r, (2017) Total Project Manager(PM)/Principal Bridge Engineer James Lu 8 a S 83.25 S 666.00 Senior Bridge En_ineer Quyet Nguyen_ 8 if S 57.50 S 460.00 Bridee Design Enpincer Lynn Odgiiv 0 fir $ 44.60 S - CADD Designer Nan Li 0 a $ 35.00 S - Senior Road%%ay Manager _ Stc%e Hosford 52 it $ 57.25 $ 2.977.00 0 if S $ - 0 q+ S - $ - Subtotal Direct Labor Costs $ 4.103.00 Anticipated Salary Increases(5%)(Escalation) S 205 15 Total Direct Labor Costs(DLC) S 4,308.15 FRINGE BENEFITS Rate Total Total Fringe Benefits(FB) S - INDIRECT COSTS Total Overhead(OH) _% General and Administrative(G&A) % Total 0 Combined FB.OH and G&A) 137.07 % S 5.905.18 Total Indirect Costs(IC) S 5,905.18 FEE(PROFIT) Rate Total 10 % S L021.33 Fee(DLC+FB+IC) S 1,021.33 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1.Reproduction and Binding $ 2.Conference Calls $ 3.Transportation I Travel(Mileage%vill be IRS standard rate.) S - 4.Overnight Deliveries S Total Other Direct Costs $ - SUBCONTRACTOR COSTS KOA Corporation(Traffic) S Ovcrland,Pacific& Cutler(Ri&oi'%'a% Appraisstl and Acquisition) S - Stantee(Road►va).Right of VVay Easements) S 3.403.54 RailPros(Railroad) S 42.668.07 S Dotal Subcontractor Costs S 46,071.61 TOTAL CONTRACT COST I S 57,306. 7 0 r o ri r R N 69 6A 64 V? d3 iP. 69 E,9 di SFf 6R EP, d? 69 64 EP. 6R bA by i9 6A 69 ca � QOI a ° T `o F- `u 9 l� L Q i. iy L O m 64 i 9 � r o os �1 o Ar,, 6 r W C O > E c a > 0di U E CL M o `O o O y 0 t u ° c E -Q v_ ° � 2 `� a C dtina b v R U u U E c c vEi o CO �-' c ¢J aci OG - ❑ a O 'a ^ a CISE y ro v ` m ❑ Un e q aEi a c cu ci F' o c '� `° 'o E c y c .E C v�i cc y LA E Q ticR U T C ■.. =i. 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N Stantec Consulting Services Inc. 38 Technology Drive,Suite 100,Irvine CA 92618-5312 Stantec January 18, 2018 File:2073013430 Attention: James Lu CNS Engineers, Inc. 11870 Pierce Street,Suite 265 Riverside, CA 92505 Dear Mr. Lu: Reference: Cost Proposal to Prepare Two Additional R/W Easements Stantec Consulting Services Inc. (Stantec) is requesting a contract amendment for additional mapping services,which includes legal descriptions and depictions for 1 temporary construction easement and 1 permanent overhead utility easement for the Box USA site in Vernon, CA. The attached proposal includes the following information: • Scope of Services • Fee Summary Please feel free to respond with any questions or comments. Regards, STANTEC CONSULTING MVICES INC. r Susan Reid Project Manager Phone: {949)923-6223 Fax: (949) 923-6121 Susan.reid@stantec.com Design with community in mind January 18,2018 James Lu Page 2 of 2 Reference: Cosf Proposal to Prepare Two Additional R/W Easements Scope of Services Prepare 2 legal descriptions and depictions, one for the temporary construction easement and the second for an overhead utility easement at the Box USA site in the City of Vernon. The documents will be prepared and stamped by a Professional Land Surveyor and submitted to the City for processing.This fee includes addressing one set of comments from the City. It is assumed that our legal descriptions and depictions will be attached to easement documentation provided by the City for owner signature and recordation. City checking fees are not included in our estimated budget. Fee Summary See attached spreadsheet. TOTAL : $3,403.54 Design with community in mind v:\project5\204247700o\aoc\3Mcont\W1j=p= eRMyo*q"1801]eaocx Local Assistance Procedures Manual EXHIBIT CITY OF VERNON COST PROPOSAL TO PREPARE TWO ADDITIONAL R/W EASEMENTS Federal Project No Caltrans EA No Date I r l 8/2018 Project Name atlantic Bhd.Bridge over the Los Angeles Riper Consultant Stantec Consulting,Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2015) Total Stantec Team Leader Sherry Weinmeier 0 CW $ 8916 $ Drainage Lead Ke%in_Brandt 0 (d- S 66.35 $ Roadway Design Lead Ramesh Gupta _ I a $ 5352 E 5352 Drainage Design Engineer - _ SS 56 2525 $ Roadway Design Engineer Susan Reid 2 u $ 5369 $ 10738 Engineering Designer Ada Comelo _ _ 0 u S 3674 $ Survey Project Manager James Steines 4 u S 6250 $ 25000 Survey-Analyst _ 16 dt S 3966 S 63456 Administrative Ser ices 3 ai S 2500 $ 5000 Administrative Services 0 u $ Subtotal Direct Labor Costs $ 1.09546 Anticipated Salary Increases(5%)(Escalation) $ 5477 Total Direct Labor Costs(DLC) S 1.150.23 FRINGE BENEFITS Ryu Total 34% % $ 39108 Total Fringe Benefits(FB) S 391.08 INDIRECT COSTS Total Overhead(OH) • % General and Administrative(G&A) • % Total (*Combined OH and G&A) 135% % $ 1 552 81 Total Indirect Costs(IC) 5 1,552.81 FEE(PROFIT) Rate Total to % $ 30941 Fee(DLC+FB+IC) S 309.41 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation) 1 Reproduction and Binding S_ 2 Plotting $ 3 Transportation I Travel(Mileage will be IRS standard rate) S_ 4 Overnight Deliveries S 5 2-man Field Survey Truck and Equipment S Total Other Direct Costs S SUBCONTRACTOR COSTS Potholing 5 Aerial Mapping 5 TOTAL COST S 3,403.54 i�J 7 AIL ROS Page 1 of 7 Atlantic Blvd Bridge Widening Contract Amendment No. 4 Scope of Work Amendment November 22, 2017 During the 4th CPUC Diagnostic Meeting, BNSF proposed a new design for traffic control at the south grade crossing (DOT #860246V) on Atlantic Blvd. BNSF suggested the use of a traffic signal at the south grade crossing to control traffic in lieu of the current railroad cantilevers with railroad flashers and no gates. Approval was obtained from the CPUC and the City to proceed with the proposed traffic signal design and modification of the grade crossing design. While this suggestion will save the project significant material and construction costs, the design work goes beyond our current scope of work. Additionally, regular southbound spillback queuing from the Atlantic Blvd / District Blvd signalized intersection to the north grade crossing was observed in the field during the Diagnostic Meeting and confirmed by BNSF, CPUC and RailPros as being a more recently observed concern. Due to the regular queuing, the addition of a southbound queue-cutter traffic signal at the north grade crossing (DOT #860247V) on Atlantic Blvd was suggested by RailPros and agreed to by the CPUC and the City. Lastly, RailPros was asked to provide review support of the traffic control plans in regards to maintaining safe grade crossing warning to motorists during the various phases of construction. The Amendment No. 4 tasks outlined below are in addition to the tasks currently authorized on the project: • Additional general project management and coordination services due to the addition of the traffic signal at the south grade crossing and traffic control PS&E review and coordination. • Revising and updating the revised 95% Traffic Signal and Grade Crossing PS&E based on the addition of the traffic signal at the south grade crossing and the southbound queue- cutter traffic signal at the north grade crossing. • Review and provide comments on the traffic control PS&E in regards to maintaining safe grade crossing warning to motorists. • Provide Temporary Grade Crossing Modification Plans for each major phase of construction. 1 Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www. railpros . com ``�w 'L 'ROs Page 2 of 7 The attached cost proposal details our expected costs and staff to complete this additional work. RailPros is requesting $42,668.07 in additional authorization. We look forward to continuing to work with CNS and the City towards the successful completion of this project. Please feel free to contact us if you have any questions regarding this. Casey M urdie, PE, TE Project Manager RmLPRos l Ada Parkway JSuite 2001 Iry inelCalifomiaa92618 Direct 949.383.2338 1 Office 714.734.8765 1 Mobile 949.939.0683 L!asn_nnirdicd-rail n www.railpros.com Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www. railpros . com R AILPROS Page 3of7 CONTRACT AMENDMENT#4-ADDITIONAL SERVICES. 1.0 PROJECT MANAGEMENT 1.01 Meetings and Coordination Task Objective RailPros shall participate in project meetings as specified below, and perform general project coordination efforts with respective to the City, BNSF/LAJ, CPUC, and design team staff. RailPros Activities Addition of the following scope to this task: • General project coordination efforts to deliver a quality product for the addition of the traffic signal at the south grade crossing, the southbound queue-cutter traffic signal at the north grade crossing and traffic control PS&E review and coordination. • Meetings: No additional meetings anticipated. 1.03 Ouality Control and Ouality Assurance Task Objective RailPros shall perform quality control and quality assurance functions on the revised 95% design elements. RailPros Activities Addition of the following scope to this task: • Review the respective revised 95% plans, specifications and estimate in regards to the addition of the traffic signal at the south grade crossing and southbound queue-cutter traffic signal at the north grade crossing. We will review the plans from a constructability point of view to ensure that the design can be constructed as envisioned. Task Deliverables • RailPros Drawing Review Checklist with the revised 95% submittal with the addition of the traffic signal at the south grade crossing. 3.0 RAILROAD DESIGN COORDINATION 3.07 Review Stage Construction and Work Area Traffic Control Plans Task Objective RailPros will review and provide comments on the Stage Construction and Work Area Traffic Control PS&E in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. Also, RailPros will provide Temporary Grade Crossing Modification Plans for each major phase of construction as discussed during the CPUC Diagnostic Meeting. The Plans will not only become part of the plan set, but are a necessary addition to the G088B application for each crossing in order to obtain BNSF and LAJ approval. 1 Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www . railpros . com W77 sRAILPROS Page 4 of 7 RailPros Activities Addition of the following scope to this task: Review revised 95% and 100% PS&E Stage Construction and Work Area Traffic Control PS&E in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. • Prepare comments for the KOA design team staff's review and incorporation. + Provide Temporary Grade Crossing Modification Plans for each major phase of construction (up to 3 phases assumed for each grade crossing, 6 total sheets) Task Deliverables • Review of the revised 95% and 100% PS&E Stage Construction and Work Area Traffic Control PS&E in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. • Temporary Grade Crossing Modification Plans for each major phase of construction (up to 3 phases assumed, 6 total sheets). Key Understandings + Comments to the revised 95% and 100% Stage Construction and Work Area Traffic Control PS&E will be non-conflicting and will not change the design intent or configuration of the roadway, railroad crossing, and traffic signals. 5.0 95% PS&E Submittal 5.05 Traffic Signal Plans Task Objecti%e RailPros will develop revised 95%Traffic Signal Plans. RailPros Activities Addition of the following scope to this task: • Complete revised 95% Traffic Signal Plans for the addition of the traffic signal at the south grade crossing. • Complete revised 95% Traffic Signal Plans for the addition of the southbound queue- cutter traffic signal at the north grade crossing. Task Deliverables • Revised 95% Traffic Signal Plans for the traffic signal at the south grade crossing (2 new sheets) • Revised 95% Traffic Signal Plans for the incorporation of the southbound queue-cutter traffic signal at the north grade crossing. I Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (7141 734 - 8755 Irvine, CA92618 www. railpros . com � AIL ROs Page 5 of 7 Key Understandings Comments to the revised 95% design plans will be non-conflicting and will not change the design intent or configuration of the roadway, railroad crossing and traffic signals. 5.11 Grade Crossiniz Plans Task Objective RailPros will develop revised 95%Grade Crossing Plans. RailPros Activities Addition of the following scope to this task: • Revise the revised 95% Grade Crossing Plans with the addition of the traffic signal at the south grade crossing and the addition of the southbound queue-cutter traffic signal at the north grade crossing. (2 sheets) Key Understandings • Comments to the revised 95% design plans will be non-conflicting and will not change the design intent or configuration of the roadway, railroad crossing and traffic signals. 512 Special Provisions and Susmested Workday Schedule RailPros Acti%ities Addition of the following scope to this task: • Update Special Provisions with the addition of the traffic signal at the south grade crossing and the addition of the southbound queue-cutter traffic signal at the north grade crossing. 5.13 Ouantities and Cost Estimates RailPros Actin ities Addition of the following scope to this task: • Update Quantities and Cost Estimate with the addition of the traffic signal at the south grade crossing and the addition of the southbound queue-cutter traffic signal at the north grade crossing. 6.0I00% ME Submittal 6.05 Traffic Signal Plans Task Objective • RailPros will develop 100%Traffic Signal Plans of the traffic signal at the south grade crossing and the addition of the southbound queue-cutter traffic signal at the north grade crossing. RailPros Activities I Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www. raiIpros.com 7 7 � AIL ROs Page 6 of 7 Addition of the following scope to this task: • Develop 100%Traffic Signal Plans of the traffic signal at the south grade crossing. • Develop 100% Traffic Signal Plans for the incorporation of the southbound queue-cutter traffic signal at the north grade crossing. Task Deliverables 100%Traffic Signal Plans for the traffic signal at the south grade crossing (2 sheets) • 100% Traffic Signal Plans for the addition of the southbound queue-cutter traffic signal at the north grade crossing. Key Understandings • Comments to the revised 95% design plans will be non-conflicting and will not change the design intent or configuration of the roadway, railroad crossing and traffic signals. I Ada Parkway, Suite 200 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www. rallpros. com 7 -L�Em' AIL ROs Page 7 of 7 IN WITNESS WHEREOF, the parties hereto have executed this Contract in duplicate (each of which shall constitute an original) as of CNS ENGINEERS, INC. RAILPROS, INC. (PRIMARY CONSULTANT) (SUBCONSULTANT) Karen Hankinson, PE, TE Title: _ Title: Vice President Date: Date: November 22, 2017 1 Ada Parkway, Suite 200 P: (7141 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www. rallpros . com '^ E o 00 u u � N N c0 V N N O O N O N fl a 5 co O O O N r [D O m M Q co co m c10 m ti rn- cm] � � h in C O u] Ni cp c9 N c0 n i Q r f N J ca mLL LA '64 EA 49 69 _- 69 69 E9 69 64 LO h 00 76 N V N (D cD cam] ti O n O m qT K7 = h Q) t N N N V d ~ L 3 N n CIJ O. N L U CIJ U7 b9 cc (D cx1 N IT C* Lo N N co co Q N N co to Z C O c0 00 00 N Ncm I I r O d C O co Y � Y � O = 69 Z V N N 1�1 O v N O O C n N T n N '� h E yam � v o N QC} 69 N CN (D Q }. co CY) C (0 N y C a � CO o E ) +. C w O O U C N C U U O L o O IL N O C C Ol U 0 m O .'C CU m cc m CD cn N y U L p E 7 mcu cn L W Ilz O O d m O 76 _D U 47 Q U N C m O N O U go � Q) m -Q7 i �O fn c O U CV E ro C) q Q CO = C LJ g >' c �O -0 O o O NC3m N aH CO m Cvc . a O l Z) •o U` U U) C -�Q m U ac 4 ` mE m U O o U COU O a m p CD O O 0. a) m y � 0. _ d c w 'A 6 (7 N F Q) O 0 m W CO co O 1) m W N �as o m � C) cn m as N C7 an O cn . o € s m O co U .N y y aQ U N CC ctl O 0. ) 0> l0 Q N C N N 6) p f0 r+ ~ d CE a: H Of H N Q Q 0= r N 7 N � s m n m LO N co OC 0 U O O O O O r O a r-1 O ca Z O r O c+7 c7 O LO cn cn ir) p co N t.0 U m of cc 3 N i Y � �L M V a m ai -a c a Local Assislance Procedures Manual EXHIBIT 10-11 CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 11/22/2017 Project Name: Atlantic Blvd.Bridge over the Los Angeles River Consultant RailPros,Inc. DIRECT LABOR Hourl% Rate liourl) Rate Classification Name Range Hours (2017) Total Project Manager C.Murdie 711 a S 6(t.51 S 4,235.70 Sr. I ralTic Enginecr R I lankinson 57 tr S 92.00 S 5,244.00 Engineer N.Algam 186 Z+ S 29.00 S 5,208.00 Admin S.Shaubert 4 rt $ 22.28 S 89.12 Subtotal Direct Labor Costs $ 14,776.82 Anticipated Salar) Increases(5%)(Escalation) S 738.84 Total Direct Labor Costs(DLC) S 15,515.66 FRINGE BENFFI I S Rate Total r Total Fringe Benefits(FB) S INDIRECT COSTS Total Overhead(OH) % General and Administrative(G&A) 9fo Total (*Combined FB.OH and G&A) 150 io S 23 273,49 Total Indirect Costs(IC) S 23,273.49 FEE(PROFIT) Rate Total 10 °O S 3.878.92 Fee(DL('+FB+[C) S 3,878.92 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) l_Reproduction and Binding $ - 2.Plotting $ - 3.Transportation/Travel(Mileage will be IRS standard rate.) 90 miles/trip:3 trips S - 4 Overnight Deliveries $ - 5.Video Sure) S - Total Other Direct Costs S - SUBCONTRACTOR COSTS Total Cost $ 42,668.07 ADDITIONAL AUTHORIZATION REQUESTED FOR TOTAL COST TO $ 42,668.07 COMPLETE AND AMENDMENT No.4: