20180717 Regular City Council Meeting - Agenda (2) California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's website at
www.c ityo fvemon.org.
Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
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arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
OF
Tuesday, July 17, 2018, 09:00 AM
C� City Hall, Council Chamber
4305 Santa Fe Avenue
y Vernon, California
nipUNPIN, p t`� Yvette Woodruff-Perez,Mayor
William J. Davis,Mayor Pro-Tem
Luz Martinez, Council Member
Leticia Lopez, Council Member
Melissa Ybarra, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter
jurisdiction of the City Council The public will also be given a chance to comment on matters which are on the
posted agenda during City Council deliberation on those specific matters.
PRESENTATION
1. Police Department
Canine Retirement Proclamation
Recommendation:
A. The Police Department will conduct a presentation commending Police Canine Handler Oscar
Zozaya for his commitment to the Police Canine Program and recognize retired police canine
"Doby."
1. Proclamation- Officer Zozaya and Canine Doby
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Regular City Council Meeting Agenda
July 17,2018
2. Human Resources
Recognition of Retired Employee -Andrew G. Thompson, Street Maintenance Worker,
Senior
Recommendation:
A. It is recommended that the City Council acknowledge and present a proclamation to retired
employee Andrew G. Thompson, Street Maintenance Worker, Senior in recognition of his
dedicated service to the City of Vernon.
1. Proclamation- Andrew G. Thompson
3. Fire Department
Badge Presentation Ceremony
Presentation by: Fire Chief, Bruce K. English
Recommendation:
No action required by City Council This is a presentation only.
4. Human Resources
Employee Service Pin Awards for June 2018
Recommendation:
No action required by City Council. This is a presentation only.
1. 2018 Service Pm List- June
5. Public Works
A presentation from Evan Brooks Associates, Inc. for the Vernon-Huntington Park Open
Streets Event
Recommendation:
No action required by City Council This is a presentation only.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion, Items may be removed from the
Consent Calendar by any member of the Council Those items removed will be considered immediately after the
Consent Calendar.
6. City Clerk
Claim for Damages from P. Tillman received June 18, 2018
Recommendation:
A. Receive and File
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Regular City Council Meeting Agenda.
July 17,2018
Claim for Damages - P. Tillman 06-18-18
7. City Clerk
Minutes of the Regular City Council Meeting held June 19, 2018
Recommendation:
A. Receive and File
City Council Minutes 06-19-18
8. City Administration
City of Vernon Budget Book for Fiscal Year 2018/2019
Recommendation:
A. Find that receiving this report on the fiscal year 2018/2019 Budget Book is exempt from
California Environmental Quality Act("CEQA')review,because it is an administrative action that
will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a"project"as defined by CEQA Guidelines section 15378; and
B. Receive and file, as this item is for informational purposes only.
1. City of Vernon FY 2018/2019 Budget Book
9. City Administration
Council Conference Attendance Report
Recommendation:
A. Find that receiving this Council Conference Attendance Report is exempt from California
Environmental Quality Act("CEQA')review,because it is an administrative activity of government
that will not result in direct or indirect physical changes in the environment and therefore does not
constitute a 'project"as defined by CEQA Guidelines section 15378; and
B. Receive and file
10. Finance/Treasury
Ratification of Warrant Registers to Record Voided Checks
Recommendation:
A. Ratify the following warrant registers to record voided checks:
1) General Account Warrant Register No. 1488 to record voided Check No. 357008 in the
amount of$125.00.
2) General Account Warrant Register No. 1496 to record voided Check No. 357832 in the
amount of$99.21.
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Regular City Council Meeting Agenda
July 17,2018
1. Voided Checks
11. Finance/Treasury
Approval of Operating Account Warrant Register No. 3 Covering the Period of June 12
through July 09, 2018
Recommendation:
A. Approve Operating Account Warrant Register No. 3 which totals $14,545,959.38 and consists
of the following:
1) Ratification of electronic payments totaling$13,165,174.42.
2) Ratification of the issuance of early checks totaling$1,311,201.24.
3) Authorization to issue pending checks totaling$69,583.72.
4) Voided check No. 600129 totaling$3,451.42.
1. Operating Account Warrant Register No. 3
12. Finance/Treasury
Approval of City Payroll Warrant Register No. 745 Covering the Period of June 01
through June 30, 2018
Recommendation:
A. Approve City Payroll Warrant Register No. 745 which totals $2,941,772.13 and consists of the
following:
1) Ratification of direct deposits, checks and taxes totaling$2,324,241.99.
2) Checks and electronic fund transfers (EFT)paid through General bank account totaling
$617,530.14.
1. City Payroll Warrant Register No. 745
13. Finance/Treasury
Approval of RDA Obligation Retirement Account Warrant Register No. 44 Covering the
Period of April 24 through July 09, 2018
Recommendation:
A. Approve RDA Obligation Retirement Account Warrant Register No. 44 which totals $3,405.60
and consists of the following:
1) Ratification of electronic payments totaling$3,405.60.
1. RDA Obligation Retirement Fund Account Warrant Register No. 44
14. Fire Department
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Regular City Council Meeting Agenda
July 17,2018
Fire Department Activity Report for the Period of June 1 through June 15, 2018
Recommendation:
A. Receive and file.
1. Fire Department Activity Report- 06/01/18 to 06/15/18
15. Human Resources
Approval of Recommended Job Description Revisions for Four Classifications
Recommendation:
A. Find that approval of the attached job description revisions in this staff report is exempt from
California Environmental Quality Act(CEQA)review because it is an administrative activity that will
not result in direct or indirect physical changes in the environment and therefore does not constitute a
"project''as defined by CEQA Guidelines Section 15378; and
B. Approve the attached recornrnended job description revisions for the four classification titles
listed below:
Mechanic
Mechanic, Senior
Mechanic, Lead
Environmental Health Specialist, Temporary
1. Revised Mechanic Job Description
2. Revised Sr. Mechanic Job Description
3. Revised Lead Mechanic Job Description
4. Revised Temporary Environmental Specialist Job Description
16. Police Department
Approval of a Canine Purchase/Transfer Agreement with Vernon Police Officer Oscar
Zozaya
Recommendation:
A. Find that approval of the proposed actions is exempt from California Environmental Quality Act
("CEQA')review,because it is an administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a`project'as defined by
CEQA Guidelines section 15378; and
B. Approve the proposed Police Canine Purchase/Transfer Agreement for the purpose of
transferring ownership of retiring Vernon Police Canine Doby to Police Officer Oscar Zozaya
effective July 17, 2018; and
C. Authorize the City Administrator to execute the Police Canine Purchase/Transfer Agreement, in
substantially the same form as submitted herewith
1. Canine Purchase/Transfer Agreement- Doby
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Regular City Council Meeting Agenda
July 17,2018
17. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of June 1
through June 15, 2018
Recommendation:
A. Receive and file.
1. Police Department Activity Report- 06/01/18 to 06/15/18
18. Public Utilitie s
Approval to Submit Request for Disbursement of Funds from Escrow Agent
Commonwealth Land Title Company related to the Added Facilities Agreement with
rPlanetEarth Los Angeles, LLC
Recommendation:
A. Find that the proposed action is exempt under the California Environmental Quality Act
("CEQA'), because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a`project'as defined by CEQA
Guidelines section 15378;
B. Authorize the proposed request for Disbursement No. 1 of the existing Added Facilities
Agreement with rPlanetEarth Los Angeles, LLC, in substantially the same form as submitted
herewith, for electric service delivery in the amount of$723,155.58.
1. Fully Executed Added Facilities Agreement w RPaanetEarth Los Angeles, LLC
2. rPlanetEarth Disbursement No.1
19. Public Utilities
A Resolution Approving and Authorizing the Execution Of An Optical Fiber Use
Agreement with C.R. Laurence International, Inc. for Use of the City's Fiber Optic
Network
Recommendation:
A. Find that the adoption of the proposed resolution is exempt under the California.Environmental
Quality Act(CEQA)in accordance with CEQA Guidelines Section 15301(b)which exempts minor
extensions of utility services involving negligible or no expansion of use beyond that existing at the
time of the lead agency's determination, and under Section 15061(b)(3), the general rule that CEQA
only applies to projects that may have an effect on the environment, because the proposed resolution
will not require any construction, and the only physical change to the environment is stringing a few
hundred feet of fiber optic cabling(of roughly'/2 inch in diameter) from existing utility poles onto
private property, and
B. Adopt a Resolution Approving and Authorizing the Execution of an Optical Fiber Use
Agreement with C.R. Laurence International, Inc. for the Use of the City's Fiber Optic Network.
1. Resolution- Optical Fiber Use Agreement with C.R Laurence International, Inc.
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Regular City Council Meeting Agenda
July 17,2018
20. Public Works
Public Works Department May 2018 Monthly Building Report
Recommendation:
A. Receive and File.
1. Public Works Department May 2018 Building Report
21. Public Works
A Resolution Approving the Agreement for Billing of Direct Assessments with the Los
Angeles County Auditor-Controller to Collect and Distribute the Warehouse Special Parcel
Tax for Fiscal Year 2018/2019
Recommendation:
A. Find that the approval of the proposed resolution does not constitute a"project"pursuant to
sections 15378(b)(2) and(4) of the Guidelines to the California.Environmental Quality Act
("CEQA'), because it constitutes an administrative activity and government Jbnding mechanism that
does not involve any commitment to any specific project which may result in a potentially significant
impact on the environment; and even if the adoption of the proposed resolution did constitute a
project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule
that CEQA only applies to projects that may have a significant effect on the environment; and
B. Adopt a resolution approving and authorizing the Finance Director to execute an Agreement for
Billing of Direct Assessments (Warehouse Special Parcel Tax)with the Los Angeles County
Auditor-Controller's Office for the collection and distribution of the Warehouse Special Parcel Tax
for Fiscal Year 2018/2019; and
C. Authorize the Finance Director to file the Agency Information Sheet with the County of Los
Angeles Auditor-Controller for the Warehouse Special Parcel Tax.
1. Resolution Approving Warehouse Special Parcel Tax Agreement for Billing of Direct Assessment
FY 2018-2019
2. Agency Information Sheet
22. Public Works
A Resolution Approving the Agreement for Billing of Direct Assessments with the Los
Angeles County Auditor-Controller to Collect and Distribute the Public Safety Special
Parcel Tax for Fiscal Year 2018/2019
Recommendation:
A. Find that the approval of the proposed resolution does not constitute a`project"pursuant to
sections 15378(b)(2) and(4) of the Guidelines to the California.Environmental Quality Act
("CEQA'), because it constitutes an administrative activity and government funding mechanism that
does not involve any commitment to any specific project which may result in a potentially significant
impact on the environment; and even if the adoption of the proposed resolution did constitute a
project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule
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Regular City Council Meeting Agenda.
July 17,2018
that CEQA only applies to projects that may have a significant effect on the environment; and
B. Adopt a resolution approving and authorizing the Finance Director to execute an Agreement for
Billing of Direct Assessments (Public Safety Special Parcel Tax)with the Los Angeles County
Auditor-Controller for the collection and distribution of the Public Safety Special Parcel Tax for
Fiscal Year 2018/2019; and
C. Authorize the Finance Director to file the Agency Information Sheet with the Los Angeles
County Auditor-Controller for the Public Safety Special Parcel Tax.
1. Resolution Approving a Public Safety Tax Agreement for Billing of Direct Assessment FY
2018-2019
2. Agency Information Sheet
23. Public Works
A Resolution Approving the Warehouse Special Parcel Tax Rate Adjustment for Fiscal
Year 2018/2019
Recommendation:
A. Find that the approval of the proposed resolution does not constitute a"project"pursuant to
sections 15378(b)(2) and(4) of the Guidelines to the California.Environmental Quality Act
("CEQA'), because it constitutes an administrative activity and government Kmding mechanism that
does not involve any commitment to any specific project which may result in a potentially significant
impact on the environment; and even if the adoption of the proposed resolution did constitute a
project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule
that CEQA only applies to projects that may have a significant effect on the environment; and
B. Adopt a resolution setting the Warehouse Special Parcel Tax rate at$32.019 per 100 square
feet of gross area of land for Fiscal Year 2018/2019 and submitting the Warehouse Special Parcel
Tax List to the Los Angeles County Auditor-Controller.
1. Resolution- Warehouse Special Parcel Tax FY 2018-2019
2. Bureau of Labor Statistics Data CPI March 2018
3. 6-year History on Calculations of Special Parcel Taxes
24. Public Works
A Resolution Approving the Public Safety Special Parcel Tax Rate Adjustment for Fiscal
Year 2018/2019
Recommendation:
A. Find that the approval of the proposed resolution does not constitute a`project"pursuant to
sections 15378(b)(2) and(4) of the Guidelines to the California.Environmental Quality Act
("CEQA'), because it constitutes an administrative activity and government funding mechanism that
does not involve any commitment to any specific project which may result in a potentially significant
impact on the environment; and even if the adoption of the proposed resolution did constitute a
project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule
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Regular City Council Meeting Agenda.
July 17,2018
that CEQA only applies to projects that may have a significant effect on the environment; and
B. Adopt a resolution setting the Public Safety Special Parcel Tax rate at$0.03302 per square foot
of taxable parcel area for Fiscal Year 2018/2019 and submitting the Public Safety Special Parcel
Tax List to the Los Angeles County Auditor Controller.
1. Resolution- Public Safety Special Parcel Tax FY 2018-2019
2. Bureau of Labor Statistics Data CPI March 2018
3. 6-year History of Special Parcel Taxes Calculations
25. Public Works
Acceptance of Electrical Easement at 2825 44th Street(APN 6303-013-057)
Recommendation:
A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a
"project"as that term is defined under the California Environmental Quality Act(CEQA) Guidelines
Section 15378, and even if it were a project, it would be categorically exempt in accordance with
CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and
involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA
only applies to projects that may have a significant effect on the environment); and
B. Accept the Electrical Easement, in substantially the same form as attached to this staff report,
and authorize the Mayor to execute the Certificate of Acceptance.
1. Electrical Easement- 2825 44th
2. Certificate of Acceptance
NEW BUSINESS
26. Finance/Treasury
Property and Casualty Insurance Placements for Fiscal Year 2018-19
Recommendation:
A. Find that approval of the placement of property and casualty insurance for fiscal year 2018-19 is
exempt from California Environmental Quality Act(CEQA)review because it is a continuing
administrative and fiscal activity that will not result in direct or indirect physical changes in the
environment and, therefore does not constitute a`project,"as defined in Section 15378 of the
CEQA Guidelines; and
B. Approve and authorize the procurement of annual insurance coverage for fiscal year 2018-19,
provided the total annual premiums do not exceed $911,702. This includes the renewal of policies
for excess liability insurance, errors &omissions,property, excess workers' compensation, crime,
pollution liability, and environmental site liability, automobile physical damage, cyber liability,
terrorism coverage, and brokerage service fees.
1. FY 2018-19 Suni nary of Insurance Premiums
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27. Fire Department
A Resolution to Approve the 2017 UASI Subrecipient Agreement between the City of Los
Angeles and the City of Vernon in connection with the Fiscal Year 2017 Urban Areas
Security Initiative Grant Program
Recommendation:
A. Find that approval of the proposed action is exempt from California.Environmental Quality Act
("CEQN)review,because it is a government fiscal activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a`project"as defined by
CEQA Guidelines section 15378; and
B. Adopt the attached resolution approving and authorizing the City's participation in the 2017
Urban Areas Security Initiative Grant Program('2017 UASI'), approving and authorizing the
execution of an agreement by and between the City of Vernon and the City of Los Angeles, and
authorizing the execution of documents necessary to obtain the 2017 UASI grant finds in the
amount of$25,000.00 as approved and awarded by the City of Los Angeles to the Vernon Fire
Department.
1. Resolution- 2017 UASI Subrecipient Agreement with City of Los Angeles
28. Human Resources
A Resolution of the City Council of the City of Vernon Adopting an amended and restated
Citywide Fringe Benefits and Salary Resolution in accordance with Government Code
Section 20636(b)(1) and repealing all resolutions in conflict therewith
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act(CEQA)review, because it is an administrative activity that will not result
in direct or indirect physical changes in the environment and therefore does not constitute a`project"
as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary
Resolution, to reflect the following provisions:
1)Amend Exhibit A, Classification and Compensation Plan with revisions to the Director of Health
and Environmental Control salary grade. Director of Health and Environmental Control- Salary
Grade E43
1. Fringe Benefits and Salary Resolution
29. Public Utilities
Contract Award to Myers Controlled Power LLC to Furnish and Deliver Nine Medium
Voltage Circuit Breakers (Bid Specification#CB16-2018-1)
Recommendation:
A. Find that approval of the proposed purchase of 16KV circuit breakers is exempt from California
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Regular City Council Meeting Agenda
July 17,2018
Environmental Quality Act(CEQA)review, because such purchase is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a 'project"as defined by CEQA Guidelines Section 15378, and that even if such
purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines
section 15301,because it consists of the maintenance, repair or minor alteration of existing
equipment and involves negligible or no expansion of an existing use. The equipment referenced
herein merely replaces older equipment and improves electric system efficiency and reliability in
Vernon; and
B. Accept the bid from Myers Controlled Power LLC as the only responsive and responsible
bidder; and
C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to furnish and
deliver nine (9)Medium Voltage Circuit Breakers (Bid Specification#CB16-2018-1) for a two (2)
year term for a not to exceed amount of$225,157.18.
1. Notice Inviting Bids for CB16-2018-1
2. CB16-2018-1 - Myers Controlled Power LLC Bid
30. Public Utilities
Contract Award to Myers Controlled Power LLC to Furnish and Deliver Five Medium
Voltage Circuit Breakers (Bid Specification#CB16-2018-2)
Recommendation:
A. Find that approval of the proposed purchase of 16KV circuit breakers is exempt from California
Environmental Quality Act(CEQA)review, because such purchase is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a 'project"as defined by CEQA Guidelines Section 15378, and that even if such
purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines
section 15301,because it consists of the maintenance, repair or minor alteration of existing
equipment and involves negligible or no expansion of an existing use. The equipment referenced
herein merely replaces older equipment and improves electric system efficiency and reliability in
Vernon; and
B. Accept the bid from Myers Controlled Power LLC as the only responsive and responsible
bidder; and
C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to furnish and
deliver five (5)Medium Voltage Circuit Breakers (Bid Specification#CB16-2018-2) for a two (2)
year term for a not to exceed amount of$132,785.18.
1. Notice Inviting Bids for CB16-2018-2
2. CB16-2018-2 - Myers Controlled Power LLC Bid
ORAL REPORTS
City Administrator Reports—brief reports on activities and other brief announcements.
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Regular City Council Meeting Agenda.
July 17,2018
City Council Reports—brief AB1234 reports, or report on:activities, announcements, or directives to staff
CLOSED SESSION
31. Human Resources
Jeffrey S. Smith v. City of Vernon
Workers Compensation Appeals Board
WCAB NO: ADJ10265360
32. City Attorney
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting set forth on this
agenda. Dated this 12th day of July, 2018.
By:
Maria E. Ayala.
City Clerk
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