Loading...
20180904 Regular City Council Meeting - Packet California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda items, including attachments, which are presented to the City Council in open session are available for public inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's website at www.c ityo fvemon.org. Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Agenda City of Vernon Regular City Council Meeting OF Tuesday, September 04, 2018, 09:00 AM C� City Hall, Council Chamber 4305 Santa Fe Avenue y Vernon, California nipUNPIN, p t`� Yvette Woodruff-Perez,Mayor William J. Davis,Mayor Pro-Tem Luz Martinez, Council Member Leticia Lopez, Council Member Melissa Ybarra, Council Member CALL TO ORDER & FLAG SALUTE CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATION 1. City Administration Presentation of Grantee Certificates and Report on FY 2018/2019 Docket I Grants Awarded by Vernon CommUNITYFund Grant Committee Recommendation: A. Find that receiving this report on grants awarded by the Vernon COmmUNITY Fund Grant Committee is exempt from California.Environmental Quality Act("CEQA')review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a"project"as defined by CEQA Guidelines section 15378; and Page 1 Regular City Council Meeting Agenda September 04,2018 B. Present Certificates to FY 2018/2019 Docket I Grant Recipients; and C. Receive and file this report, as it is being provided for informational purposes only pursuant to Section 2.167(e)of the Vernon Municipal Code. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 2. City Administration Approval of Purchase Contract with ECS Imaging,Inc. for the provision of Laserfiche Enterprise Content Management Solutions and Support Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQN)review,because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a`project"as defined by CEQA Guidelines section 15378; and B. Authorize the issuance of a Purchase Contract with ECS Imaging, Inc in an amount not to exceed $139,149.00 for a period of three years from August 22, 2018 through August 21, 2021; and C. Authorize the City Administrator to execute the proposed purchase contract for the provision of Laserfiche Enterprise Content Management(ECM) solutions and support services for City Hall 1. EC S Imaging Estimate 3. City Administration Ratification of Mayor's Appointment of an Eligible Individual to Serve on the Green Vernon Commission Recommendation: A. Find that the proposed action is exempt from California.Environmental Quality Act("CEQA') review, because the ratification of the Mayor's appointment of an eligible individual to serve on the Green Vernon Commission is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project"as defined by CEQA Guidelines section 15378; and B. Ratify the Mayor's appointment of Alan Franz to serve on the Green Vernon Commission in a Business Representative Seat for a four year term that will expire on June 30, 2022. 1. 2018 GVC Announcement&Application 2. 2018 GVC Applications - Business Representative Seat 2 Page 2 Regular City Council Meeting Agenda September 04,2018 4. City Clerk Minutes of the Regular City Council Meeting held August 21, 2018 Recommendation: A. Receive and File City Council Minutes 08-21-18 5. City Clerk Claim for Damages from James R. Harbin Jr. received August 22, 2018 Recommendation: A. Receive and File Claim for Damages - I Harbin 082218 6. Finance/Treasury Ratification of Warrant Registers to Record Voided Checks Recommendation: A. Ratify the following warrant registers to record voided checks: 1) Operating Account Warrant Register No. 5 to record voided Check No. 600590 in the amount of$8,517.10 issued 08/07/18 to Burhenn&Gest, LLP. 7. Finance/Treasury Approval of Operating Account Warrant Register No. 6 Covering the Period of August 14 through August 27, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 6 which totals $13,796,576.80 and consists of the following: 1) Ratification of electronic payments totaling$13,426,745.09. 2) Ratification of the issuance of early checks totaling$338,876.03. 3) Authorization to issue pending checks totaling$30,955.68. 1. Operating Account Warrant Register No. 6 8. Finance/Treasury Approval of RDA Obligation Retirement Account Warrant Register No. 45 Covering the Period of July 10 through August 27, 2018 Recommendation: A. Approve RDA Obligation Retirement Account Warrant Register No. 45 which totals $210.00 3 Page 3 Regular City Council Meeting Agenda September 04,2018 and consists of the following: 1) Ratification of electronic payments totaling$210.00. 1. RDA Obligation Retirement Fund Account Warrant Register No. 45 9. Finance/Treasury Approval of Federal Funds for Street Improvements Account Warrant Register No. 23 Covering the Period of August 14 through August 27, 2018 Recommendation: A. Approve Federal Funds for Street Improvements Account Warrant Register No. 23 which totals $35,426.68 and consists of the following: 1) Ratification of electronic payments totaling$35,426.68. 1. Federal Funds for Street Improvements Warrant Register No. 23 10. Finance/Treasury Amendment No. 2 to the Services Agreement with Epic Land Solutions, Inc. for Infrastructure Valuation in Accordance with GASB 34 and 51 Recommendation: A. Find that entering into an amendment with Epic Land Solutions, who is the appraiser currently providing infrastructure valuation services, in accordance with GASB 34 and 51 is exempt under the California Environmental Quality Act(CEQA),because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project''as defined by CEQA Guidelines section 15378. Even if such were considered a project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule is that CEQA only applies to activities that may have a significant effect on the environment; and B. Approve Amendment No. 2 with Epic Land Solutions, Inc. ('epic')which will extend the time for the completion of the project until December 31, 2018 for an additional amount of$80,000; and C. Authorize the City Administrator to execute Amendment No. 2 with Epic in substantially the same form as submitted herewith, in order to complete phase 2 of the infrastructure valuation in accordance with GASB 34 and 51. 1. Amendment No. 2 with Epic Land Solutions, Inc. 11. Fire Department Fire Department Activity Report for the Period of July 16 through July 31, 2018 Recommendation: 4 Page 4 Regular City Council Meeting Agenda September 04,2018 A. Receive and file. 1. Fire Department Activity Report- 07/16/18 to 07/31/18 12. Fire Department Sale of 1994 Seagrave Type 1 Pumper Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA')review,because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a`project"as defined by CEQA Guidelines section 15378; and B. Accept an offer from Rio Hondo College to purchase one (1) 1994 Seagrave Type 1 Pumper ("Engine")in the amount of$3,000 and authorize staff to proceed with the sale of the Engine. 1. Offer Letter from Rio Hondo College 2. Rio Hondo College Liability Release Agreement 13. Fire Department Sale of 1998 American LaFrance Tractor Drawn Aerial Recommendation: A. Find that approval of the proposed action is exempt from California.Environmental Quality Act ("CEQA')review,because A is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a`project"as defined by CEQA Guidelines section 15378; and B. Accept an offer from the City of Brea to purchase one (1) surplus 1998 American LaFrance Tractor Drawn Aerial("Truck") in the amount of$49,999; and C. Approve a Purchase and Sale Agreement with the City of Brea("Agreement'), for the purchase of the surplus Truck, in substantially the same form as submitted herewith; and D. Authorize the City Administrator to execute the Agreement and all related documents as necessary to carry out the sale of the surplus Truck. 1. Purchase and Sales Agreement with City of Brea 14. Police Department Vernon Police Department Activity Log and Statistical Summary for the period of July 16 through July 31, 2018 Recommendation: A. Receive and file. 1. Police Department Activity Report- 07/16/18 to 07/31/18 5 Page 5 Regular City Council Meeting Agenda September 04,2018 15. Police Department Vernon Police Department Activity Log and Statistical Summary for the period of August 1 through August 15, 2018 Recommendation: A. Receive and file. 1. Police Department Activity Report- 08/01/18 to 08/15/18 16. Public Works Acceptance of Electrical Easement at 2959 E. 50th Street(APN 6303-024-007) Recommendation: A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a "project"as that term is defined under the California Environmental Quality Act(CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. 1. Electrical Easement- 2959 50th 2. Certificate of Acceptance 17. Public Works Award of a Services Agreement to Mariposa Landscapes,Inc. for Grounds Maintenance Services Recommendation: A. Find that approval of the proposed Agreement with Mariposa Landscapes, Inc. is exempt from the California Environmental Quality Act(CEQA)review in accordance with CEQA Guidelines Section 15301 (Existing Facilities),part(h) (maintenance of existing landscaping), because the project is merely to maintain the existing landscaping and general lawn care; and B. Approve a Services Agreement with Mariposa Landscapes, Inc., in substantially the same form as submitted herewith, for a three (3)year term in an amount not-to-exceed$128,952 ($42,984 per year) for Grounds Maintenance Services; and C. Authorize the City Administrator to execute the Services Agreement with Mariposa Landscapes, Inc. with an effective date of October 1, 2018. 1. Services Agreement with Mariposa Landscapes, Inc. ORDINANCE 6 Page 6 Regular City Council Meeting Agenda September 04,2018 18. Public Works Ordinance No. 1256 -An Ordinance of the City Council of the City of Vernon, California, adding Article VIII to Chapter 12 of the Vernon Municipal Code to Establish a Construction and Demolition Debris Recycling Program Recommendation: A. Find that approval of the proposed Ordinance is categorically exempt from California Environmental Quality Act("CEQA')review under CEQA Guidelines Section 15308 ("actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment'). Here, the Ordinance involves amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction and demolition debris recycling program, which will establish procedures for protection of the environment; and B. Approve the second reading and adopt Ordinance No. 1256, amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, by adding Article VIII to establish a construction and demolition debris recycling program. 1. Notice of Public Hearing- Construction&Demolition Debris Recycling Program 2. Ordinance No. 1256 - Establishing a Construction and Demolition Debris Recycling Program NEW BUSINESS 19. Public Utilities Authorize the Issuance of Purchase Orders to Howard Industries, Inc.,ERMCO Distribution Transformers, and PanAmerica Supply, Inc. to Furnish and Deliver Padmount Transformers (Bid Specification#TR3-2018-PM1 ) Recommendation: A. Find that approval of the proposed purchase ofPadmount Transformers is exempt from California Environmental Quality Act("CEQA')review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a 'project"as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bids from Howard Industries, Inc., ERMCO Distribution Transformer, and PanAmerica Supply, Inc. as the lowest responsive and responsible bidders and reject all other bids; and C. Authorize the issuance of a purchase order to Howard Industries, Inc., to furnish and deliver 7 Page 7 Regular City Council Meeting Agenda September 04,2018 distribution padmount transformers (Bid Specification#TR3-2018-PM 1)bid item numbers 3, 4 and 5 for a three (3)year term with a not-to-exceed amount of$136,072; and D. Authorize the issuance of a purchase order to ERMCO Distribution Transformers to fiurnish and deliver distribution padmount transformers (Bid Specification#TR3-2018-PM1)bid item numbers 1 and 7 for a three (3)year tern with a not-to-exceed amount of$222,587; and E. Authorize the issuance of a purchase order to PanAmerica Supply, Inc. to fiirnish and deliver distribution padmount transformers (Bid Specification#TR3-2018-PM 1)bid item numbers 2 and 6 for a three (3)year term with a not-to-exceed amount of$253,275. 1. Notice Inviting Bids - Specification#TR3-2018-PM1 to Furnish and Deliver Padmount Transformers 2. Howard Industries Bid 3. ERMCO Bid 4. PanAmerica Bid 5. Bid Evaluation- Padmount Transformers Bid Specification#TR3-2018-PM1 20. Public Utilitie s A Resolution Approving and Authorizing the Execution of an Master Services Agreement for Upstream Internet Access Services with Centurylink Communications,LLC Recommendation: A. Find that approval of the proposed action in this staff report is exempt under the California. Environmental Quality Act("CEQA'), because it is a governmental administrative activity that will not have any effect on the environment and is therefore not a"project"as that term is defined by CEQA Guidelines section 15378; and B. Adopt a Resolution approving and authorizing the execution of an Master Services Agreement for Upstream Internet Access Services with Centurylink Comn unications, LLC. 1. Centurylink Quote 2. Centurylink Resolution 21. Public Utilities Authorize the Issuance of a Purchase Order to One Source Distributors to Furnish and Deliver Overhead Automatic Reclosers (Bid Specification#AR-2018-1) Recommendation: A. Find that approval of the proposed purchase of Overhead Automatic Reclosers is exempt from California Environmental Quality Act("CEQA')review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project"as defined by CEQA Guidelines section 15378. As to the installation of Overhead Automatic Reclosers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the reconstruction of existing structures and facilities where the new structure will be located on the same 8 Page 8 Regular City Council Meeting Agenda. September 04,2018 site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bid from One Source Distributors as the lowest responsive and responsible bidder and reject all other bids; and C. Approve and authorize the issuance of a purchase order to One Source Distributors to furnish and deliver four(4) 15 KV and sixteen(16)25 KV Overhead Automatic Reclosers (Bid Specification#AR-2018-1) for a three (3)year term with a not-to-exceed amount of$878,238.20. 1. Notice Inviting Bids - Overhead Automatic Reclosers Specification#AR-2018-1 2. One Source Bid 3. Bid Evaluation- Automatic Recloser Bid Specification#AR-2018-1 22. Public Works Award of a Services Agreement to Priority Building Services, LLC for Janitorial Services Recommendation: A. Find that awarding the contract to Priority Building Services, LLC is exempt from California Environmental Quality Act(CEQA)review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a`project' as defined by CEQA Guidelines, Section 15378; and B. Approve a Services Agreement with Priority Building Services, LLC, in substantially the same form as submitted herewith, for a three (3)year term in an amount not-to-exceed$367,668 ($122,556 per year) for the City's janitorial services; and C. Authorize the City Administrator to execute the Services Agreement with Priority Building Services, LLC with an effective date of October 1, 2018. 1. Services Agreement with Priority Building Services, LLC 23. Public Works Authorization to Issue Payment to Western Allied Corporation for Heating and Air Conditioning Services and Establish New Blanket Purchase Contracts for Fiscal Year 2018-19 Recommendation: A. Find that the approval to paying additional expenses and issue blanket purchase contracts to Western Allied Corporation is exempt from California.Environmental Quality Act(CEQA)review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a"project' as defined by CEQA Guidelines, Section 15378; and B. Authorize staff to issue payment to Western Allied Corporation for an additional$36,540.66 to cover outstanding invoices on existing purchase contracts; and 9 Page 9 Regular City Council Meeting Agenda September 04,2018 C. Authorize the Public Works Department to establish a blanket purchase contract with Western Allied Corporation for Fiscal Year 2018-19 in the amount of$25,000; and D. Authorize the Public Utilities Department to establish a blanket purchase contract with Western Allied Corporation for Fiscal Year 2018-19 in the amount of$35,000. 1. Western Allied Corporation Invoices 24. Public Works Award of a Services Agreement to Alta Planning+Design, Inc. for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Recondation: A. Find that approval of the proposed action is categorically exempt under the California Environmental Quality Act("CEQA') in accordance with Section 15306,because the scope of the agreement consists of data collection, research, and preparation of a study/plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project; and B. Approve a Services Agreement with Alta Planning+Design, Inc. ("Alta"), in substantially the same form as submitted herewith, for a term of approximately eighteen(18)months in an amount not-to-exceed $229,471.00 for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan(the "Plan'); and C. Authorize the City Administrator to execute the Services Agreement with Alta. 1. Services Agreement with Alta Planning+Design, Inc. ORAL REPORTS City Administrator Reports—brief reports on activities and other brief announcements. City Council Reports—brief AB1234 reports, or report on:activities, announcements, or directives to staff CLOSED SESSION 25. City Attorney CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 1 26. City Attorney CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (2) 10 Page 10 Regular City Council Meeting Agenda September 04,2018 Government Code Section 54956.9(d)(1) Name of Case: Reina Lopez vs. City of Vernon LASC Case No. BS713375 Name of Case: Jerry Chavez vs. City of Vernon LASC Case No. BC719460 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California., that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 30th day of August, 2018. By: Maria E. Ayala City Clerk 11 Page 11 City Council Agenda Item Report Agenda Item No. COV-280-2018 Submitted by:Diana Figueroa Submitting Department:City Administration Meeting Date:September 4, 2018 SUBJECT Presentation of Grantee Certificates and Report on FY 2018/2019 Docket I Grants Awarded by Vernon CommUNITY Fund Grant Committee Recommendation: A. Find that receiving this report on grants awarded by the Vernon CommUNITY Fund Grant Committee is exempt from California.Environmental Quality Act("CEQA')review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and,therefore, does not constitute a`project"as defined by CEQA Guidelines section 15378; and B. Present Certificates to FY 2018/2019 Docket I Grant Recipients; and C. Receive and file this report, as it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code. Backgroud: On August 15, 2018, the Vernon CommUNITY Fund Grant Committee ("Grant Committee')held its first grant award meeting for the 2018/2019 Fiscal Year. There were four(4)Direct Service Grant applicants included on the first docket(listed below) and all four(4)were approved by the Grant Committee at the terms recommended: 1. Dolores Mission School Original Amount Requested: $40,000 Amount Recommended: $30,000 Proposed Term: I year 2. East Los Angeles Womeds Center(returning grantee) Original Amount Requested: $60,000 Amount Recommended: $45,000 Proposed Term: I year 3. Holy Angels Church of the Deaf(returning grantee) Original Amount Requested: $50,320 Amount Recommended: $45,000 Proposed Term: I year 4. Los Angeles Center for Law and Justice (returning grantee) Original Amount Requested: $50,000 Amount Recommended: $40,000 12 Proposed Term: 1 year Section 2.167(e)of the Vernon Municipal Code requires the Grant Committee Executive Director(City Administrator) to provide the City Council a report of the grant related actions taken by the Grant Conm ittee within 30 days of any regular meeting and within 15 days of any special meeting at which grants are awarded. Fiscal Impact: The Fiscal Year 2018/2019 Docket I total recommended grant award amount of$160,000 is included in the 2018/2019 City Budget and, although it exceeds the recommended quarterly allocation of$154,781 for direct service grants, there are sufficient funds in the overall budget for this fiscal year. The quarterly allocation available for grant awards for the remainder of the year will be adjusted accordingly. ATTACHMENTS 13 City Council Agenda Item Report Agenda Item No. COV-276-2018 Submitted by:Alexis Amado Submitting Department:City Administration Meeting Date:September 4, 2018 SUBJECT Approval of Purchase Contract with ECS Imaging, Inc. for the provision of Laserfiche Enterprise Content Management Solutions and Support Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act("CEQA')review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project"as defined by CEQA Guidelines section 15378; and B. Authorize the issuance of a Purchase Contract with ECS Imaging, Inc in an amount not to exceed $139,149.00 for a period of three years from August 22, 2018 through August 21, 2021; and C. Authorize the City Administrator to execute the proposed purchase contract for the provision of Laserfiche Enterprise Content Management(ECM) solutions and support services for City Hall. Backgroud: For over fifteen years, the City has used Laserfiche ECM software to manage a variety of documents and records. Laserfiche offers digital storage and automation that simplifies document, records and business process management. Laserfiche document records are easy to locate, fully text searchable and easily accessible. Laserfiche is the world's leading software for content management,business process automation, and productivity-boosting data analytics. Currently used by more than 34,000 organizations worldwide—including government, education, financial services and healthcare—Laserfiche solutions make organizations smarter, more collaborative, more efficient and more effective. Laserfiche is used by all departments in the City and is essential in staffs ability to effectively manage the great volume of documents and records retained by the City. For the past several years, the City has used the Laserfiche Rio ECM solution designed for large organizations that offers an unlimited number of repositories, and includes a licensing server, Laserfiche content servers, a feature-rich web interface, mobile applications,the Laserfiche Workflow system, a built-in auditing solution, high volume document capture and processing, electronic forms solution, and a fiilly customizable web portal. The Laserfiche Rio solution is only available through ECS Imaging,the designated Laserfiche Value Added Reseller(VAR) for the region. Pursuant to Vernon Municipal Code Section Sec. 2.17.12. (A)(2), the proposed purchase of licenses and support is therefore exempt from competitive bidding and competitive selection as the desired software and support are only available through one vendor. The proposed purchase would include the Laserfiche Rio features and support detailed in the attached estimate including product updates and enhancements as well as priority support consisting of 20 hours of on-site support and unlimited phone support. In addition to the estimate total of$109,149.00, staff is requesting an additional amount of $30,000 be included in the purchase order for the purchase of additional features, support and licenses as may become 14 necessary during the term of the contract. Upon approval by the City Council, purchasing staff will issue the purchase order accordingly. Fiscal Impact: The approximate cost per year is $36,3 83.00 for a total amount of$109,149.00 for the three-year term of the agreement, plus the $30,000 requested for additional necessary expenditures equates to a total not-to-exceed amount of$139,149.00 over the three-year term of the agreement. The annual cost for the first year of the agreement was included in the fiscal year 2018/2019 IT budget. Future costs will be budgeted accordingly in subsequent years. ATTACHMENTS • 1. EC S Imaging Estimate 15 ECS Imaging, Inc. Estimate 5905 Brockton Ave. Suite C Riverside, CA 92506-2416 Date Estimate# (951)-787-8768 7/22/2018 1 1294 (951)-787-0831 fax Name/Address Ship To City of Vernon City of Vernon Accounts Payable Ernesto Smith 4305 Santa Fe Ave Vernon,CA 90058 Due Date P.O. No. Terms Rep County 8/21/2018 Annual Renewal Net 30 Debbi 949-355-1148 Description Qty Rate Total E................................................................................................................................E................................................:.............................................................................................. ; 18-19 Annual €LF Rio System 1 0.00:: 0.00 € LF Rio User(200-499)LSAP 200° 120.00€ 24,000.00 LF Pilot Public Portal License with 25 Weblink and Retrieval 1 5,000.00:: 5,000.00 € Connections(LSAP) LF Quick Fields Complete LSAP 1 3,000.00 3,000.00 €LF Rio ScanConnect 10-pack LSAP 1 183.00:: 183.00 € LF Rio eCopy Connector Basic LSAP 4: 300.00 1,200.00 E ECS Priority Support consists of 20 hours of on-line or on-site 1 3,000.00:: 3,000.00 support time,unlimited phone support,and a 4 hour response time, €beginning 08/22/2018 and expiring 08/21/2019. Additional on-line € or on-site support will be billed at your current hourly support rate. Minimum on-site time is calculated at 4 hours. Support hours are i 7:30 am—5:00 pm,Monday—Friday.ECS may allow planned after € hours support in rare circumstances.In these circumstances Priority €Support will be billed at double the hourly rate. 19-20 Annual €LF Rio System 1 0.00:: 0.00 € LF Rio User(200-499)LSAP 200 120.00 24,000.00 €LF Pilot Public Portal License with 25 Weblink and Retrieval 1 : 5,000.00:: 5,000.00 € Connections(LSAP) LF Quick Fields Complete LSAP 1 3,000.00:: 3,000.00 i LF Rio ScanConnect 10-pack LSAP 1 : 183.00:: 183.00 € LF Rio eCopy Connector Basic LSAP 4 300.00 1,200.00 LSAP=LaserFiche Software Assurance Plan includes product updates and enhancements for 12 months. Subtotal Sales Tax (8.75%) Total 16 Page 1 ECS Imaging, Inc. Estimate 5905 Brockton Ave. Suite C Riverside, CA 92506-2416 Date Estimate# (951)-787-8768 7/22/2018 1 1294 (951)-787-0831 fax Name/Address Ship To City of Vernon City of Vernon Accounts Payable Ernesto Smith 4305 Santa Fe Ave Vernon,CA 90058 Due Date P.O. No. Terms Rep County 8/21/2018 Annual Renewal Net 30 Debbi 949-355-1148 Description Qty Rate Total E................................................................................................................................E................................................................................................................................................ ECS Priority Support consists of 20 hours of on-line or on-site 1 3,000.00 3,000.00 €support time,unlimited phone support,and a 4 hour response time, € beginning 08/22/2019 and expiring 08/21/2020. Additional on-line i or on-site support will be billed at your current hourly support rate. E i Minimum on-site time is calculated at 4 hours. Support hours are 7:30 am—5:00 pm,Monday—Friday.ECS may allow planned after €hours support in rare circumstances.In these circumstances Priority Support will be billed at double the hourly rate. :20-21 Annual LF Rio System 1 0.00E 0.00 €LF Rio User(200-499)LSAP 200 i 120.00 i 24,000.00 € LF Pilot Public Portal License with 25 Weblink and Retrieval 1 : 5,000.00E 5,000.00 Connections(LSAP) €LF Quick Fields Complete LSAP 1 : 3,000.001 3,000.00 € LF Rio ScanConnect 10-pack LSAP 1 : 183.00E 183.00 LF Rio eCopy Connector Basic LSAP 4: 300.00€ 1,200.00 € ECS Priority Support consists of 20 hours of on-line or on-site 1 3,000.00:: 3,000.00 € support time,unlimited phone support,and a 4 hour response time, beginning 08/22/2020 and expiring 08/21/2021. Additional on-line €or on-site support will be billed at your current hourly support rate. € i Minimum on-site time is calculated at 4 hours. Support hours are E 7:30 am—5:00 pm,Monday—Friday.ECS may allow planned after i hours support in rare circumstances.In these circumstances Priority Support will be billed at double the hourly rate. LSAP=LaserFiche Software Assurance Plan includes product updates and enhancements for 12 months. Subtotal Sales Tax (8.75%) Total 17 Page 2 ECS Imaging, Inc. Estimate 5905 Brockton Ave. Suite C Riverside, CA 92506-2416 Date Estimate# (951)-787-8768 7/22/2018 1 1294 (951)-787-0831 fax Name/Address Ship To City of Vernon City of Vernon Accounts Payable Ernesto Smith 4305 Santa Fe Ave Vernon,CA 90058 Due Date P.O. No. Terms Rep County 8/21/2018 Annual Renewal Net 30 Debbi 949-355-1148 Description Qty Rate Total E................................................................................................................................E................................................:..............................................»...............................................P All Software,Licenses and Updates will be downloaded from the 0.00 0.00 €Laserfiche website. LSAP=LaserFiche Software Assurance Plan includes product updates and enhancements for 12 months. Subtotal $109,149.00 Sales Tax (8.75%) $0.00 Total $109,149.00 18 Page 3 City Council Agenda Item Report Agenda Item No. COV-209-2018 Submitted by:Lilia Hernandez Submitting Department:City Administration Meeting Date:September 4, 2018 SUBJECT Ratification of Mayor's Appointment of an Eligible Individual to Serve on the Green Vernon Commission Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act("CEQA')review,because the ratification of the Mayor's appointment of an eligible individual to serve on the Green Vernon Commission is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a`project"as defined by CEQA Guidelines section 15378; and B. Ratify the Mayor's appointment of Alan Franz to serve on the Green Vernon Commission in a Business Representative Seat for a four year term that will expire on June 30, 2022. Backgroud: The Green Vernon Commission("GVC"or"Commission')was established in November of 2011 as the Sustainable Development and Energy Efficiency Commission. Renamed the Green Vernon Commission in May 2014, the Commission was created as part of the Good Governance Reform efforts to improve the environmental standards of the City and ensure open and transparent management of Vernon's Sustainable Action Plan. In addition to conducting periodic reviews of the Sustainability Action Plan for City operations and activities, the Commission is also intended to provide a forum for addressing the public's concerns related to sustainability and energy efficiency issues. The Commission is comprised of seven members form the Vernon Community:three representatives from Vernon's business community; two labor representatives; and two environmental representatives, one of whom shall be from the environmental-justice community. Commission members serve four year terms beginning in July. No person shall serve more than two (2) consecutive full four-year terms. On June 30, 2018, three of the seven seats on the GVC became vacant as the terms for the respective Comrnissioner's expired. Pursuant to Section 2.146 of the Vernon Municipal Code, Commission Members are selected by the Mayor and their appointment is ratified by the City Council. Accordingly, staff publicized the vacancies and has placed the ratification of one necessary appointment to a Business Representative Seat on the agenda for the September 4, 2018 City Council meeting. Staff also publicized vacancies in a Labor Representative Seat and an Environmental Representative Seat,but did not receive any interest forms. Staff will conduct a new recruitment to fill those seats at a later time. On or about June 20, 2018 City Staff broadly publicized the aforementioned vacancies and opportunity to serve on the Green Vernon Comnission by posting the attached announcement and interest form on the main page of the City's website and mailing copies to all businesses in Vernon(Attachment 1). As of the application deadline, five (5) completed applications were received and are included as attachments to this staff report(Attachment 2). Information 19 that may be personal has been redacted from the applications. The names of the individuals eligible to serve on the Commission in the vacant Business Representative Seat are listed below: 1. Jimmy Andreoli II 2. Alan Franz 3. Navdeep (Duncan) Sachdeva 4. Joshua Shadpour 5. Moshe Vanounou After reviewing the applications received, the Mayor notified staff of her selection of Mr. Alan Franz to serve on the Green Vernon Commission in the Business Representative Seat for a four year term to expire on June 30, 2022. Staff has placed the matter on the September 4, 2018 Council Meeting accordingly. The Green Vernon Commission meets quarterly at 3:30 p.m. on the third Wednesday in March, June, September and December. Upon the City Councirs ratification of a new Corrnnission member, the City Clerk will administer the Oath of Office to the new Connnissioner as necessary,prior to their participation in a Green Vernon Comnssion meeting. The next regular meeting of the Commission is scheduled for September 19, 2018. Fiscal Impact: There is no fiscal impact associated with the appointment of an individual to serve on the Green Vernon Commission. The Green Vernon Commssion has an approved budget for meetings and education for Commissioners. ATTACHMENTS • 1. 2018 GVC Announcement&Application • 2. 2018 GVC Applications - Business Representative Seat 20 Of, Vt r� �r r �r CITY ADMINISTRATION 4305 Santa Fe Avenue,Vernon, California 90058 Telephone(323)583-8811 June 20, 2018 TO: Representatives of the Vernon Business, Labor, and Environmental Communities SUBJECT: Seeking Interested Business Owners/Operators, Labor Representatives, and Environmental Representatives to Serve on the Green Vernon Commission Background: The Green Vernon Commission ("GVC" or "Commission") was established in November of 2011 as the Sustainable Development and Energy Efficiency Commission. Renamed the Green Vernon Commission in May 2014, the Commission was created as part of the Good Governance Reform efforts to improve the environmental standards of the City and ensure open and transparent management of Vernon's Sustainable Action Plan. In addition to conducting periodic reviews of the Sustainability Action Plan for City operations and activities, the Commission is also intended to provide a forum for addressing the public's concerns related to sustainability and energy efficiency issues. Composition and Terms: The Commission is comprised of seven members form the Vernon Community: three representatives from Vernon's business community; two labor representatives; and two environmental representatives,one of whom shall be from the environmental justice community. Commission members serve four year terms beginning in July. No person shall serve more than two (2) consecutive full four-year terms. To be eligible for appointment, each representative shall not have, at any time within the five (5) years preceding appointment: (i) been an employee or consultant of the City; or (ii) a financial interest in any contract, other than the lease of his or her residence or the provision of municipal services available to the public generally, to which the City is a party. No member of the Commission may at any time be a member of the City Council. Upcoming Vacancies and Invitation to Apply: On June 30,2018,three of the seven seats on the GVC will become vacant. The City seeks to fill vacancies in the seats listed below and encourages all qualified individuals to apply. Those with an interest in good government and experience or interest in sustainable development, energy efficiency, and environmental standards are especially needed to devote time to this important public body. The Commission is subject to state open meeting requirements (the Ralph M. Brown Act) and all laws and regulations related to good government. Appointees will be required to submit Statements of Economic Interests (Form 700s) annually. ■ Business Representative ■ Labor Representative ■ Environmental Justice Representative For more information on the Green Vernon Commission and related responsibilities,please refer to Ordinance No. 1222 available on the City's website (www.cityofvernon.org). To be considered for appointment to the 21 Commission,please complete and submit the form on the reverse by Monday, July 9, 2018 at 5:00pm. Eycrusive(y Industrial tit Ott p 1 V G1jtrYLT 1M0� CITY ADMINISTRATION 4305 Santa Fe Avenue,Vernon, California 90058 Telephone (323)583-8811 GREEN VERNON COMMISSION Prospective Commission Member Interest Form June 20, 2018 Appointing Category (please circle one): Business Rep Labor Environmental Rep Name: Business Name: Title: Vernon Address: Email: Phone: Qualifications and Reasons for Serving on the Commission (attach additional sheet if necessary): NOTE: By signing below, you affirm that you meet the eligibility requirements of the appointing category you have indicated. Signature: Note: Please submit completed form by Monday, July 9 at 5:00p.m. Mail form to: 4305 Santa Fe Avenue, Vernon, CA 90058, Attn: City Administration Email form to: Ihernandez(a)-ci.vernon.ca.us 22 City of Vernon,4305 Santa Fe Avenue,Vernon, California 90058—Telephone (323)583-8811 ecity ruott of ve ,i CITY ADMINISTRATION 4305 Santa Fe Avenue, Vernon, California 90058 Telephone(323) 583 8811 GREEN VERNON COMMISSION Prospective Commission Member Interest Form June 20, 2018 Appointing Category (please circle one): $usiness Rep Labor Environmental Rep Name: Business Name: '7r`'IUCJ � Title: C U�7 Vernon Address: ���U �r ��, ->. �j U Email: C at u� ry- 0 j, Z2 6U C Phone: _z- 3 - Z 6t�y - 2 r 3 c:) Qualifications andl Reasons for Serving on the Commission (attach additional sheet if necessary): a.- _A, NOTE: By signing below, you affirm that you meet the eligibility requirements of the appointing category you have indicated. Signature.'/ �f Note: Pleas completed it corn leted form b Monday, Jul 9 at 5:00 .m. Mail forno: 4305 Santa Fe Avenue, Vernon, CA 90058, Attn: City Administration Email form to: Ihernandez ci.vernon.ca.us 23 City of Vernon,4305 Santa Fe Avenue,Vernon, California 90058 Telephone(323)583-8811 F� t„ f t CITY ADMINISTRATION 4305 Santa Fe Avenue,Vernon, California 90058 Telephone(323)583-5811 GREEN VERNON COMMISSION Prospective Commission Member Interest Form June 20, 2018 Appointing Category(please circle one): Business Rep Labor Environmental Rep Name: _ 441-AW F;�A N:Z- ----- Business Name: 10uc..afak- f,46,L-A �►-+ � tire: Vernon Address: Lf 795 l .KAs Email: Phone: . 5*'?K 1?037 Qualifications and Reasons for Serving on the Commission (attach additional sheet if necessary): NOTE: By signing below u affirm that you meet tpte eligibility requirements of the appointing category you have indicated. Signature: Note: Please submit completed form by Monday, July 9 of 5:00P.m. Mail farm to: 4305 Santa Fe Avenue, Vernon, CA 90458, Attn: City Administration Email form to: itrernandev cimernon.ca.us 24 City of Vernon,4305 Santa Fe Avenue, Vernon,California 90058-Telephone(323)583-8811 i I have a passion for business and the environment, ) have worked in Vernon with two different companies for the past 16 years,and have always strived to keep our facilities operating efficiently and as low of an impact as possible on the environment. As a CEO and business owner, I ensure our impact on the surroundings is as minimal as possible and would enjoy participating in a similar fashion on a larger scale such the Green Vernon commission, Throughout my life I have been an outdoor enthusiast and have participated on energy initiatives such as building a solar powered car while earning my engineering degree in college. I will offer a unique perspective and have a creative problem solving mind. i i i 25 Pam' y� CITY ADMINISTRATION 4305 Santa Fe,Avenue,Vernon,California 90058 Telephone(323)583-8811 GREEN VERNON COMMISSION Prospective Commission Member Interest Form June 20, 2018 Appointing Category (please circle one): siness Rep Labor Environmental Rep Name: SA-(-& V b UAk(',}}-/�J Business Name: SIA104— MAW-0 f/U 6 Title: i7 Vernon Address: Email: � VAI(-AAI Mokh rukOLE SAtF ,Cal Phone: 3-3 5$ 3 '7'ZGo 1C 7•►Z'? b ualifications 9nd R asons for ervi g on th�mmission (attach add' Tonal sheet if necessary): lei NOTE: By signing below, you affirm that you meet the eligibility requirements of the appointing category you have indicated. Signature: _ If kWAA-- Note; Please submit completed form by Monday,July 9 at S:OOP.m. Mail form to: 4305 Santa Fe Avenue,Vernon, CA 90058, Attn: City Administration Email form to: Ihernandez ci.vernon.ca.us 26 City of Vernon,4305 Santa Fe Avenue,Vernon, California 90058-Telephone(323)583-8811 R CITE' ADMINISTRATION 43U5 Santa Ye Avenue, Vernon, California 90058 Telephone(323)383-8811 GREEN VERNON COMMISSION Prospective Commission Member Interest Form June 20, 2018 Appointing Category (please circle one): usiness Rep Labor Environmental Rep Name: _&AAL)" - &"";ejyY Business Name: T( �L �ro Title: p ro z Se L,.< Vernon Address: 5 �3`( P"LI t✓ Email: �c� 1n ( pV' FLVy- - LjAA Phone: 3to 22_6- Z)bg Qualifications and Reasons for Serving on the Commission (attach additional sheet if necessary): LLO �uIR a 4,�SS,v4]l 1[n yQ✓incl�l �- ( r- 4 R.,. NOTE: By signing below, you affirm that you meet the eligibility requirements of the appointing category you have indicated. Signature: Note: Please submit completed form by Monday, July 9 at 5:00P.m. Mail form to: 4305 Santa Fe Avenue, Vernon, CA 90058, Attn: City Administration Email form to: Ihernandez(&-ci.vernon.ca.us 27 Citv of Vernon,4305 Santa Fe Avenue, Vernon.,California 90058—Telephone(323)583-8811 t y of ZI C1TY ADMINIS RAT1 L 4305 Santa Fe Avenue,Vernon. California 9W58 Telephone(323)583-881] GREEN VERNONII MISSI N Prospective Commission Member Interest Form .June 20, 2018 Appoint' category please circle ones: Business Labor Environmental Rep Business E ame r' e CV { � 1 - Titie: r . 4 Vernon Address: S72 251nr- Email: �� ✓ _ �� Phone: Qualifigabons and R son for Serving on the Commission (attach additional sheet I necessary): Ot t,crry NOTE; By signing below, you affirm that you meet the eligibility requirements of the appointing category you have indicated. igna� u Note: Please submit completed form by Monday, July 8 at 5:0Ou.m. Mail form to: 4305 Santa Fe Avenue, Vernon, CA 90068, Attn: City Administration Email form to- lhernandeza-rixernvn-ca.us 28 City of Vemon, 4305 Santa Fe Avenge, Vernon,C,aIifomia 90058-Telephone (323)583-8911 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, AUGUST 21, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA CALL TO ORDER& FLAG SALUTE Members Present: Yvette Woodruff-Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra Members Absent: None The meeting was called to order at 9:00 a.m. by Mayor Yvette Woodruff-Perez; Public Works Director Daniel Wall led the flag salute. CHANGES TO THE AGENDA City Clerk Maria Ayala announced that there were no changes to the agenda. PUBLIC COMMENT No public comment provided. PUBLIC HEARING 1) An Ordinance of the City Council of the City of Vernon, California, adding Article VIII to Chapter 12 of the Vernon Municipal Code to Establish a Construction and Demolition Debris Recycling Program Recommendation: A. Find that approval of the proposed Ordinance is categorically exempt from California Environmental Quality Act ("CEQA") review under CEQA Guidelines Section 15308 ("actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment"). Here, the Ordinance involves amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction and demolition debris recycling program, which will establish procedures for protection of the environment; and B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting, an Ordinance amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, by adding Article VIII to establish a construction and demolition debris recycling program. Mayor Woodruff-Perez opened the Public Hearing at 9:03 a.m. Director Wall reported on the proposed. No public comment provided. Mayor Woodruff-Perez closed the Public Hearing at 9:05 a.m. It was moved by William Davis and seconded by Melissa Ybarra to: A. Find that approval of the proposed Ordinance is categorically exempt from California Environmental Quality Act ("CEQA")review under CEQA Guidelines Section 15308 ("actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment"). Here, the Ordinance involves amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction and demolition 29 Page 1 Regular City Council Meeting August 21, 2018 debris recycling program, which will establish procedures for protection of the environment; and B. Conduct a Public Hearing;and C. Approve the first reading,and adopt at a subsequent meeting, an Ordinance amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, by adding Article VIII to establish a construction and demolition debris recycling program. Motion carried, 5 - 0. Yes: Yvette Woodruff-Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra No: None PRESENTATION 2) Swear-In Ceremony Recommendation: No action required by City Council. This is a presentation only. City Clerk Maria Ayala administered the oath of office to Corporal Rafael Landa. Police Chief Anthony Miranda said a few words about the newly promoted Corporal Rafael Landa. City Clerk Ayala administered the oath of office to Sergeant Gustavo Herrera. Police Chief Miranda said a few words about the newly promoted Sergeant Gustavo Herrera. 3) Badge Presentation Ceremony Recommendation: No action required by City Council. This is a presentation only. City Clerk Ayala administered the oath of office to Fire Captain Robert Farrell. Fire Chief Bruce English said a few words about the newly promoted Fire Captain Robert Farrell. Fire Captain Robert Farrell said a few words about his time in Vernon and his promotion. 4) Recognition of Retiring Employee - Fire Captain John A. Cusolito Recommendation: A. It is recommended that the City Council acknowledge and present a proclamation to retiring employee John A. Cusolito, Fire Captain, in recognition of his dedicated service to the City of Vernon. City Clerk Ayala read the proclamation. Fire Chief English said a few words about John A. Cusolito and his service in the City of Vernon. 5) Employee Service Pin Awards for July 2018 Recommendation: No action required by City Council. This is a presentation only. City Clerk Ayala read the service pin awardees, City Administrator Fandino presented the service pins to Javier Valdez, Angela Melgar, and Hilda Moreno,who were all in attendance. 6) Muscular Dystrophy Association(MDA) Presentation Presentation by: Fire Engineer, Paul Johnson, and MDA Representative Recommendation: No action required by City Council. This is a presentation only. Vernon Fire Engineer Matthew Holtzendorff presented a check to representatives of the Muscular Dystrophy Association. The representatives thanked the Fire Department and the City for their time and donations. 30 Regular City Council Meeting August 21, 2018 Mayor Woodruff-Perez thanked the Fire Department for their time and effort in volunteering for the Fill-the-Boot campaign. CONSENT CALENDAR 7) Minutes of the Regular City Council Meeting held August 7, 2018 Recommendation: A. Receive and File 8) Ratification of Warrant Registers to Record Voided Checks Recommendation: A. Ratify the following warrant registers to record voided checks: 1) General Account Warrant Register No. 1489 to record voided Check No. 357056 in the amount of$23.81 issued 02/15/18 to Stevenson Jr, Kent. 2) General Account Warrant Register No. 1495 to record voided Check No. 357693 in the amount of$38.15 issued 05/10/18 to Herrera, Gustavo. 9) Approval of Operating Account Warrant Register No. 5 Covering the Period of July 31 through August 13, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 5 which totals $4,011,649.26 and consists of the following: 1) Ratification of electronic payments totaling $3,370,478.76. 2) Ratification of the issuance of early checks totaling $573,052.81. 3) Authorization to issue pending checks totaling $68,117.69. 10) Approval of City Payroll Warrant Register No. 746 Covering the Period of July 01 through July 31, 2018 Recommendation: A. Approve City Payroll Warrant Register No. 746 which totals $2,948,641.02 and consists of the following: 1) Ratification of direct deposits, checks and taxes totaling $2,334,012.37. 2) Checks and electronic fund transfers (EFT)paid through General bank account totaling $614,628.65. 11) Fire Department Activity Report for the Period of July 1 through July 15, 2018 Recommendation: A. Receive and file. 12) Federal Equitable Share Agreement and Annual Certification Report Recommendation: A. Find that granting authority to execute and submit the above-referenced agreement and related documents is exempt from California Environmental Quality Act("CEQA")review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a"project" as defined by CEQA Guidelines section 15378; and B. Approve the Federal Equitable Share Agreement and Annual Certification Report, in substantially the same form as submitted herewith; and C. Authorize the Police Chief and City Administrator to execute the Federal Equitable Share Agreement and Annual Certification Report and submit to the Department of Justice and the Department of the Treasury on behalf of the City of Vernon. 13) Rejection of Competitive Bids Received for Power Transformer Bid Specification No. TR3-2018-VS Recommendation: A. Find that approval of the proposed rejection of competitive bids received for Power Transformer Bid Specification No. TR3- 2018-VS is exempt from California Environmental Quality Act("CEQA") review,because accepting, awarding, and rejecting bids is an administrative 31 Regular City Council Meeting August 21, 2018 activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Reject all bids for "Specification No. TR3-2018-VS", a Notice Inviting Bids to furnish and deliver one (1)Power Transformer to the Public Utilities Department, due to a typographical error in technical specifications. 14) Amendment No. 1 to the Services Agreement between the City of Vernon and So Cal Land Maintenance, Inc., for Grounds Maintenance Services (Contract CS-0601) Recommendation: A. Find that approval of the proposed amendment to the Agreement with So Cal Land Maintenance is exempt from the California Environmental Quality Act(CEQA) review,because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a"project' as defined by CEQA Guidelines, Section 15378; and B. Approve Amendment No. 1 to Contract CS-0601 for the purpose of providing a ninety (90) day extension to the Agreement with So Cal Land Maintenance and increasing the existing not-to-exceed amount of$96,600 by an additional $8,055, for a total contract value of$104,655; and C. Authorize the City Administrator to execute Amendment No. 1 to Contract CS-0601, in substantially the same form as submitted herewith, extending the termination date of the Agreement with So Cal Land Maintenance to September 30, 2018. 15) Master Encroachment Agreement No. 428 between the City of Vernon and Time Warner Cable Information Services (California), LLC Recommendation: A. Find that the approval of the Master Encroachment Agreement(the "Agreement") is exempt under the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects which have the potential for causing a significant effect on the environment; and B. Approve Master Encroachment Agreement No. 428 between the City of Vernon and Time Warner Cable Information Services (California), LLC, in substantially the same form as submitted herewith; and C. Authorize the City Administrator to execute Agreement No. 428 between the City of Vernon and Time Warner Cable Information Services (California), LLC. 16) Approval of Change Order No. 1 and Acceptance of Work related to Contract CS-0541 —Traffic Signal Maintenance FY 2015 Project Completed by Aegis ITS Recommendation: A. Affirm that the action items related to the work of Aegis ITS for the Traffic Signal Maintenance FY2015 Project are categorically exempt under the California Environmental Quality Act(CEQA) in accordance with Section 15301, because this project only consists of maintenance and repair of the City's traffic signals and does not involve any expansion of existing facilities; and B. Approve Change Order No. 1 for the Traffic Signal Maintenance 2015 Project in the amount of$12,000 for extraordinary (emergency)work completed and extending the agreement for an additional one hundred twenty (120) days to ensure coverage of any outstanding invoices: and C. Authorize the City Administrator to execute Change Order No. 1 in substantially the same form as submitted herewith; and 32 Regular City Council Meeting August 21, 2018 D. Accept the work of Aegis ITS as related to the Traffic Signal Maintenance FY 2015 Project, Contract No. CS-0541, and authorize the staff to submit the Notice of Completion for the project to the County of Los Angeles Recorder's Office. 17) Acceptance of Work related to Contract CS-0804 - Citywide Slurry Seal, Phase V Project, Completed by Petrochem Materials Innovation, LLC (PMI) Recommendation: A. Affirm that accepting the work of Petrochem Materials Innovation, LLC, for the Citywide Slurry Seal, Phase V Project, Contract No. CS-0804, is categorically exempt under the California Environmental Quality Act(CEQA) in accordance with Section 15301, Existing Facilities, part(c), existing highways and streets,because the project is merely to repair existing streets; and B. Accept the work of Petrochem Materials Innovations, LLC (PMI) as related to the Citywide Slurry Seal, Phase V Project, Contract No. CS-0804, and authorize staff to submit the Notice of Completion for the project to the County of Los Angeles Recorder's Office. 18) Public Works Department July 2018 Monthly Building Report Recommendation: A. Receive and File. No public comment provided. It was moved by Luz Martinez and seconded by Leticia Lopez to approve Consent Calendar items 7 through 18. Motion carried, 5 - 0. Yes: Yvette Woodruff-Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra No: None ORAL REPORTS City Administrator Fandino reported on the following: various Fire Department incidents throughout the City; The Battle of La Mesa Plaque Dedication Ceremony; Police Department participation in the South East Motor Coalition; Family Game Night and Open Streets Community Events. Mayor Woodruff-Perez spoke about the La Mesa Event. City Administrator Fandino spoke about upcoming Halloween and Christmas community outreach events as pictures of the August community events were displayed. Mayor Woodruff-Perez inquired about voter registration at the events, City Clerk Ayala provided information on Voter Registration outreach and education efforts conducted by the Office of the City Clerk. The City Council entered closed session at 9:47 a.m. CLOSED SESSION 19) CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 1 At 10:07 a.m. the City Council exited closed session. City Attorney Hema Patel reported that of the one item was discussed, no reportable action was taken. 33 Regular City Council Meeting August 21, 2018 City Clerk Ayala announced that a Sate Resolution No. 683 commemorating the Battle of La Mesa Dedication Ceremony was delivered by Julia Juarez, representative of State Senator Ricardo Lara in recognition of the City's recent plaque installation ceremony. ADJOURNMENT With no further business, at 10:08 a.m., Mayor Woodruff-Perez adjourned the meeting. Yvette Woodruff-Perez Mayor ATTEST: Maria E. Ayala City Clerk 34 CLAIM FOR DAMAGES RESERVE FOR FILING STAMP TO PERSON OR PROPERTY CLAIM No INSTRUCTIONS 1. Claims for death, injury to person or to personal property muss be filed not later than 6 months after tha occurrence. (Gov. Code Sec- 911,2) 2. Claims for damages to real properly andlor breach of contract must be flied not later than 1 year after the occurrence (Gov- Bode Sec, 911.2) 3. Read entire claim before llling. 4. Sae page 2 for diagram up-on which to locate place of accident 5. This claim form must be signed on page 2 at botlorn. 6. Attach separate shaets, iI necessary, 10 give full details_ SIGN EACH SHEET. 7. Gila irn must be tiled with City Cierk (Gov- Code Ser- 915a) TO: CITY OF VERNON CITY COUNCIL Name of Claimant Age of Claimant (if �stural person) mil"�S ,� �� .- �-✓ �1Z. Home Address of Claimant City and State Number Business Address of Glaim ,nt City and rats Business Telephone Number Give address to which you desire notices or cammunlcatlons to be sent regarding INS claim: How did DAMAGE or INJURY occu? (31va full particulars., dOWRAILW Av� 7'oT,g,Ce A CC T-0e4 r ON 4¢-7 01Z I/c eec020 When did DAMAGE or INJURY occur? Give fult particulars, date, tlm 'of day: :1-/Z/.2,0/Ir /¢z fl '4'-s WharR did DZM-AGE 0r[NJUFtY occur? Describe fully,and locate on diagram on reverse side of this sheet.where approximate, give street names and address and measurements from landmarks: What particular ACT orOMIBSIONdo you cialm caused the lnJuryordamage? Give names of City ernployeescau sing the in]ury or damage, It known: Whal DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damages claimed: D,Q,zOa-vrr ,Pe'ep2 Q. What AMOUNT do you claim of each item of injury or damage as of date of presentation of this claim,giving basis of computatkux o Give ESTIMATED AMOUNT es far as known you claim on account of each item of prospective injury ordamage,giving basis of computation 35 Insurance payments received, If any, and name of Insurance Company. Expenditures [rude on account of accldenl or Injury. (Date - Items (Amount) Name and address of Witnesses, Doctors and Hosolials, All READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; Indicate place of accident by"X" and by showing house numbers or distances to street corners. If City Vehicle was Involved, deslgnale by letter"A"location of City vehicle when you first saw it, and by"B" location of yourself or your vehicle when you Ilmt saw City vehicle;location of City vehicle at time of accident by"A-1"and location of yourself or your vehicle at the time of accident by"B-1" and the point of impact by "X." NOTE: If diagrams do not fit the situation, attach hereto a proper diagram signed by claimant. FOR AUTOMOBILE ACCIDENTS ( 4OJO r eF FOR OTHER ACCIDENTS LZ==WALKJ CUFIB CURB, PARKWAY SIDEWALK Signature o1 Claimant or person filing on his behalf,giving Typed Name: Data= relationship to Claimant: g// 36 NOTE, All claimants maybe required to be examined as to their claim under oath. Presentation of a false C4916 is a felony. CLAIMS MUST BE FILED WITH CITY CLERK(GOV. CODE SEC. 915a). STATE OF CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL TRAFFIC COLLISION REPORT CHP$55 PAGE 1 REV.V-11)OPI 060 PAGE I OF 9 SPROMIL COIIOTTIONS �'�� �amm RXTY yUpltl/,l COrNtCT LOCAL REPORT NUMBER IiAAREG PFLPM L'VI\CORPORVTED LOS ANGELES SCPERIOR 9535-2018-03893 MT A Ar COUNTY witstrm dSTRYCT TEAT PAT OF INE.ER TOW AIMAY mmozwm OR 0 LOS ANGELES 007 NIONDAt' © To � No COL"�JMDre BCCLIRAEG ox YG DAY YEAq nYE Rom) NCIC A OFFICER I.D, Z BANDENI BLVD.(3600 BLOCK) 0710V2018 Id20 9535 017944 MILEPOST INFORMATION: an COOROERATES PHOTOORAPM MY: HOME Q 12 U L.ATRIDE 3.1.008614° Lownruoe-I IU04727o i AT ErtERsEcnoN ufTH: STATE Way REL OR. 46 FEET EAST OF DOWNEY RD yes © NG PARTYJ DRIVERS LJCEM NUMBER STATE CLAW AIR MAG SAFETY ECW. VEIL YEAR MAME I MODEL 190LOR LICENSE NUMBER STATE 1 �7 CA A bl G 2016 FREI TRaCfOR lW`RT Ca a RAME(FIRST,MIOOLCLAST) 2000 HtLNTRaILER1BLK © JA\TES RAY HAR$L\JR OVSIER7 wAME SAME AS DRIVER — TPIA STREET ADO"'� PENSKE LSGJRE\7ALCO. �1�� �I.• OWIF"ADORES! ❑ SAME AS DRIVER CITYI STATE I aP tRTE GREE`HILLS READENG PA 19603 LOS A\GELES CA 90047N pF VR'JBCLE ON ORDERS OF: � OFFICER ©OItlVER OTHEII�C11•STSEA HAIR EYES HBOHT 4h06RT eRTINDATE RACE RO�S TORT,IG- I 11 I ro DAr TEARBL1� BRtI 5-10 ISO 02R311989 B K.DEFECTS NONE APP I REFER TO NMRATIVE OTHER HOME PHONE BUSINESS PHONE EHTI.CATION 111111MER: ❑ �; UNKNOWN VEHICLE TTTe Om.. dE Van"DAMAGE STATE N WAA*M Alta EMI fit#JWe CARRIER POLICY NUMMEA 0- El- - ❑- 1♦� GREAT"'EST CASUALTY �� 25 I 54 ❑Moo ®MAJOR ❑ROLLavER DIR OF TRAVEI aY OR AIO IFHAT SPEED LJMI CA DOT 241605 R' B.JL\DL`rl BLVD 35 CAL.T Tcw>sc MCJTAa 131 IA{F PARTY ORNVER'S LICENSE NUMBER =Ss AIR BAG : !T',E'141 yet YEAR MAAE l MODEL I COLOR LICENSE NUMBER STATE 2 2006 GENSET TRAIN YLH OP.IVE NA✓IMI(FlRST,MIDDLE,LAST) BRCS\ :: ED%N'AF D SVLVTKO OwRER'S NAME U SAME AS DRIVES PEDES- ITREET A MESS UNION PACIFIC TFIA?• a.—R-. OVRIERI'S ADDRESS ❑ SAME AS DINER Aare CMISTATEIZIP 4341 E.R ASHEN GTO\BLVD. LOS ANGELES CA 90040 COMMERCE CA 90023 DpP03MON OF VEHICLE OR ORDERS OF: ❑ OFRCL71 ©oIYVER ❑OTHER OUST SEIc "I% EYES HEIGHT ✓+�I�-�- Iw MIRTH TE YEIIA I RACE DRIVEN AWAY V[ BL\ BLL 6-02 210 DS1061I963 I11 PRIOR MEC)IANICAL DEFECTS NONE A", ❑REFER TO NARRATTVE OTHER HOME PHONE BUSINESS PHONE VEICLE IDENTIFICATION NUMMEJL I ® ♦O♦L �l VEHICLE TYPE OE31CMRc VFH K:F DAMGE SHADE IN DAhi"EG ARIA VISU ARCS CARRIER POLCY willow El— ❑NONE [il— SELF-LNSURED 95 I ❑Moo E]MAJ'R ROLL-OVER R OIR OF TRAVEJ on STREET OR HIGHWAY SPEED LIMIT u DOT ♦ B NDLYI BL1"D. 35 cAL-T _TCFPSC MrJMX �] PARTY DRIVER'S LICENSE NUMBER STATE CLASS AIR BAG SAFETY EQUIP, YEH,TEAR MARE MODEL I COLOR LICENSE NUMBER STATE 3 DM%MR NAYEIFIRST.WOOLE LAST) OYREJrS IRAMe SAYE AS DRIVEN T STREET ADDRESS 11 .. - W MW-"ADORE" ❑SAYE AS DRIVER Pk-fSEEI CITY 15TATE'ZIP t+Ft OMPOWFION OF VEHICLE ON OImEERS OF ❑ OFFICEII ❑1IRIVE4 OTIp1 �GLIST SE% HAIR EYES HEIGHT WEIGHT S.A-VOA-E RACE ❑ MO DAY YEAR - PRIOR NECHANCRAL DEFECTS F NONE APP. I I REFER TO NARRATIVE OTHER HOME PHONE BUSINESS PHONE JEHICLE IDENTIFICATION NUMBER: VEN IMA yym DESCRIME VEHICLE DAMAGE SHADE IN DAMAGED AREA INSURANCE CARTER POLICY RUMMER tnK MORE ❑MWOR ❑MOD ❑MAJOR ❑ROLL-OVER DIR Of TRAVEL ON STREET OR HIGHWAY SPEED LIMIT U ,C£_ CJIL _TCP•PSC PREPARER'S NAPE OWATCH NOTIFIED RE�YIER'I NAYS DATE HSVIENED A.AGU LERA 017944 rE]y� ❑NO ®wA 31 A SANCHEZ 0181 88 07/1612018 37 AccREDITEO Oat " STATE OF CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL 'TRAFFIC COLLISION CODING CHIP 555 CARS PAGE 2IREV,D4-11)OPI 060 PAGE 2 OF 9 DATE OF COLUSION(MD DAY YAP, IWEMg. hCly# GF�IGEP.LD NU�EE? 07/02/20I8 Ii2) 45J3 017944 9535.;41$-03$9] ?ANiHF3 m■■AE GN1NA JwoAEas NOTJFIE:} PROPERry rl r 5 NO DAMAGE ?ES=1R ::M1-t?AW L-rL SEATING POSITION SAFETY EQUIPMENT I AIR BAG INATTENTION CODES 2CC11PANTS CHILD R^ E� S-UNKNOWN A A-NONE IN VEHICLE Q-IN VEHICLE USED L-AIR BAG DEPLOYED A-CELL PHONE HANDHELD B•UNKNOWN R-IN VEHICLE NOT USED M-AIR BAG NOT DEPLOYED B-CELL PHONE HANDSFREE fl C-LAP BELT USED S-IN VEHICLE USE UNKNOWN N•OTHER C-ELECTRONIC EQUIPMENT D-LAP BELT NOT USED T-IN VEHICLE IMPROPER USE D-RADIO/CD 2 3 s.DRIVER P-NOT REQUIRED E-SMOKING 2 TO 6-PASSENGERS E•SHOULDER HARNESS USED U-NONE IN VEHICLE F-SHOULDER HARNESS NOT USED i EJECTED FROM VEHICLE F_EATING G 7-STATION WAGON REAR G-LAPF_JtCu4�R r-ARNES5 USED M I C B YCLE HELMET G-CHILDREN ■ 8-REAR OCC TR1S"OR VAN H QAPRR +IOT USED 0-NOT EJECTED H-ANIMALS 9-POSITION UNKNOWN DRIVER PASSENGER J'PASSIVE R>[;9TiWNT USED X- -FULLY EJECTED I" PERSONAL HYGIENE 0.OTHER V-Np 2_PARTIALLY EJECTED J- READING K-# ��`������ W-YES Y-YES P-*Alryrr UIRED 5-UNKNOWN K-OTHER ITEMS MARKED BELOW FOLLOWED BY AN ASTERISK r)SHOULD BE EXPLAINED IN THE NARRATIVE. PRI■t.I tY COLiJISION FACTOR LIST NUMBER(0)OF PARTY AT FAULT TRAII'M CONTROL DEVICIES L 3 SPECLAL INFORMATION 1 3 MOVE14EhIT PR€CEd1FM A���'�13 'f■ f CONTROLS FUNCTp�NG A Ha2aRppU5 tiIATERUIL COLLkSION 224JZ(0] xo- x A S-C.PPE7 $ CONTAW r FU TI¢h■NG- B CELL PHONE IMNGHE D IH U LE B aR E M BOT 9lWPRQP;RORM CCONIZOL.SOBS J 0 E��I`A STRAJC�,r C CELL PN#NE HANDSF t{E E IN�;gE Cr RAN OFF ROAD D wJ C¢NT PRESENT+FA[T.0FV b C E L>r P NONE NOT IN USE p MUCING Fil h+T rLI7N —C OTHER DRIVER` TYPE OF COLLISION E SCHOOL 549 RELATM E MAKING LEFT%,' N D LNICNb�4`I' A SHM:HEA -ON F 75 FT fN4TCRTRUC>{COfII90 F MA UN0 U TURN 9 PE G 32 FT TRAILER CL*MBO G BIAC.SING C REAR END k N SLCti`.�NG r STUrPPo NU WEATIfflk IMARK 1 TO 2ITEMS) p A IDE 1 1 SING OTHER VEHICLE ACLEAR E I-riagiECr G CLOUT' F L'RNE❑ K 1{ P'AJRI9HG�IAI'IELVER C RAINMMC+ G +rt"Ul=r PEG£3rR1AN D L L ENTFA rwFIC H OT+tE.R' 1`RJrJN m 1e Ft.0;4.SiBILJTY FT" OTHER UNSAFE U %G N N PING INTO OFP051IN13 U6248 F flrHER` MOTOR VEHICLE WVOLVED WITH 4 0 PxRltid LIGHTING R PE_=,: _ .. P EP Fb M ACK&YL1GWr' CC.-_=,MOFINArrErfriow Cl-RA UNG'h41',IN VViY OTHER ASSOCIATED FACTORS A =-DER- FILED RA" B DUSK-6rcNN p Mc _' (MARK 1 TO 2ITEMSr DAARK= EETUG S E Psi-_ AG DARK-NO STREES LOWS Pa:E -STREET HiT 4*07Tr-*CT'ONING- a - -RaxawAlr 9ilRFACE SOBi{IET1 -DRUGC resec,�a� TM artev wP1�YSICAL A DRY FIXED O 3 {MARK iTO ITT n;) E WET A NOT BEEN IN?9NGC ERE VIN12N EVENT 13 HB.7-Uh�R WF.MN—CD SLLPPEfiY IwUDOY.O1LY.fTO.} INATTENTION C H66 -40TVNDEA IM^LLJENCE' ROADWAYOONpTTums) 95TOPAGO RAFFIC (K K 1 TD 2 ITEMSI P D HOC-i AIRNEYT ynJlp,lpyyt EQESTITRN'SACTpN9 NE I eLEA41 RAMP 1: UNteRDRL*J UEIVCE• A HOLES DEEP RUT- A kiO PEDESTWAKS INVOO E M RLr EM+, LgLONRDAOWA*" I PF&-VIOIJS3C+..LISIOfv F IMPAdRI¢NT•FNY$I{'}�' B CROSSING IN CROSSWALK- J VN AMILJIAR 41-H 94A0 G IMPAORIAEI■7 KNOWN Cd5rRLICTION ON R ,+,gy;,{Y' AT INTERSECTION K DEFEC71 H.EDUIP. � H NOT APP7<ICML E Q CONSTRUCTION-REPAIR ZONE C CROSSING IN�:ROSSh'AU4-x4 .e. E EDLIDED+iQADwAY QEIT}+ AT INTERSECTION ❑ I SL_f:W FATKay,ED' F FL u D CRMNG-NOT IN ROSSVPALK UNTNMOLVED VEHICLE Q {,OTHER' E w ROAD-IMUiUDES SHKULDER M OTr1ER' X H SO LJhUSUAL CONDITIONS F hOT IN ROAD NONE APPARENT O AF'P'9OJSC'+ING I LEAVI No SCHOOL BUS p+IUr44WAv V6i[kE SKETCH FOR SKETCH DLAGR_vNl,SEE PAGE 4 ILSCELLANE01.19 0 TRAILER RO INFO: INTERPOL INC. 750 COLLEGE RD.EAST PRINCETON,NJ 08540 VIN:3H3C412S3YT119782 i 38 ON JkTUNAMmALLY&"maTE6 w LwY STATE OF CALIFORNIA DEPARTMENT OF CALIFOR'AA HIGHWAY PATROL INJURED 1 WITNESSES/ PASSENGERS'" CFiF 555 CARS PAGE 3 tiI! "{"}REV QP1 06O PAGE 3 OF9 DATE OF COLUSION(MO DAY YEAR) TIYE(2100)=9535 OFFICER LD. NUMBER 071021ZO18 la?0 OL7944 9535-2013-03393 VYITNESS PASSENGER ASE SEx EXTENT OF INJURY('X'ONE) INJURED WAS('X'ONE) PARTY SEAT %R SAFETY EJECTED ONLY ONLY FATAL SUSPECTED SERIOUS SUSPECTED IANOR P08819LE NUMBER PCs BAG EOUIP INJURY INJURY INJURY IWURY 7?IVEP IA.. PF_D. SICYCLIST ]THE. ❑ # ) ❑ �39 NI NAME 1 O.O.B.I ADDRESS TELEPHONE STEW£\S%IITH (12 VI[978) 10402 DINES DR TEMPLE CITti'CA 91780 (385)215-5471 {INJURED ONLY)TRANSPORTER BY: EMS RUN NUMBER TAKEN TO: DESCRIBE INJURIES ❑ VICTIM OF VIOLENT CRIME NOTIFIED NAME:D.O.B 1 ADDRESS TELEPHONE (INJURED ONLY)TRANSPORTED BY: EMS RUN NUMBER TAKEN TO: DE$E RI19E INJL FtJES. ❑ VICTIM OF VIOLENT CRIME NOTIFIED ❑* ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ NAME 10.0,6.1 ACORESS TELEPHONE (INJURED ONLY)TRANSPORTED BY: EMS RUN NUMBER TAKEN TO: DESCRIBE KJURJES: ❑ VICTIM OF VIOLENT CRIME NOTIFIED ❑# ❑ ❑ ❑ L ❑ ❑ ❑ ❑ ❑ ❑ ❑ I NAME 1008 (ADDRESS TELEPHONE (INJURED ONLY)TRANSPORTED BY: EMS RUN NUMBER TAKEN T0: DESCRIBE INJURIES. VICTIM OF VIOLENT CRIME NOTIFIED ❑* ❑ ❑ I 1:17 ❑ ❑ 1010101 ❑ ❑ NAME,'D_C.B.f ADDRESS TELEPHONE (INJURED ONLY)TRANSPORTED BY: EMS RUN NUMBER TAKEN TO: DESCRIBE INJURIES. ❑ VICTIM OF VIOLENT CRIME NOTIFIED ❑# ❑ I ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ NAME I C.O.B I ADDRESS TELEPHONE (INJURED ONLY)TRANSPORTED BY: EMS RUN NUMBER TAKEN TO: DESCRIBE INJURIES: L VICTIM OF VIOLENT CRIME NOTIFIED 39 PREPARER'S NAME LO.NUMBER MO. DAY YEAR REVIEWER'S NAME MO. DAY YEAR j A.AGUILERA 017944 07lQ2l2018 N[A SANCHEZ 0 13 183 07115l2018 �� a.y.N rEgyA:IJ4ALLY AC ZRE24T ED AUENCY STATE OF CALIFORNIA SKETCH DIAGRAM C14P 555 Pa¢cAARn.G"-I } {}PI L1,,YPAGE ; OF DATE OF INCIDENT TIME-------] NCIC NllMR.:E ItF0FF710ER1.D- NUMBER 07/0212018 1420 9535 9535-2018-03893 ALL MEASUREMENTS ARE ARPRC xtmATE AND NOT TO SCALE UNLESS 9TA7I_D{SCALE= 1 -4n ini Blvd. Block Dirt Lot Railroad Signal I Raised Concrete C urb Sidewalk W-1 '!-1 Left Turn#2� .cis +- _ Solid White Left Line Turn#1 L i ira 6 ft. 13 ft � Raised Concrete Island E-2 Crosswalk Solid White Line Dirt Lot Railroad Tracks Raised Concrete f— Downey Rd. Curb PREPARED BY LD NUMBER DATE REVIEWER'S"ME D�kTE 40 A. A UILERA 0179" 07/02/2018 M A SANCHEZ 018188 07116/20i8 STATE OF CALIFORNIA NARRATIVEISU P PLE MENTAL PAGE 5 OF 9 DATE OF INCIDENT TIME NCIC NUMBER OFFICER I.D. NUMBER 07/02/2018 1420 9535 017944 9535-2018-03893 1 NOTIFICATION: 2 3 1 was dispatched to a call of a property damage only collision at approximately 1510 hours. 1 4 responded from 1-10 eastbound, west of Alameda St., and arrived on scene at approximately 1524 5 hours. 6 7 All times, speeds, and measurements are approximations. All measurements were obtained by 8 roll-meter. 9 10 11 STATEMENTS: 12 13 Party#1 (P-1) (Harbin)was contacted at the scene and related the following: P-1 was driving 14 Vehicle #1 (V-1) (FRE1) westbound on Bandini Blvd., east of Downey Rd., in the #1 lane, at 15 approximately 35 MPH. As P-1 approached the intersection with Downey Rd., he saw the traffic 16 light phase from green to yellow and then to red. P-1 then came to a stop past the limit line, with 17 his vehicle partially resting on the train tracks. P-1 then looked to his left and noticed a train (V-2) 18 stopped on the tracks, just south of Bandini Blvd. P-1 was stopped for approximately 5 to 10 19 seconds, when he began to hear a ringing bell sound. P-1 then saw the railroad crossing gate 20 come down between the tractor and the trailer. P-1 then saw the train begin to move slowly 21 towards him. P-1 was unable to drive off the tracks due to traffic to the front and rear of his 22 vehicle. The train continued forward, at which time P-1 exited his vehicle onto Bandini Blvd. P-1 23 then saw the train collide into his vehicle. 24 25 26 27 28 29 PREPARED BY I.D.NUMBER DATE REVIEWER'S NAME DATE 41 A. AGUILERA 017944 07/02/2018 M A SANCHEZ 018188 07/16/2018 STATE OF CALIFORNIA NARRATIIVEIS[1PPLEMENTAL PAGE 6 OF 9 DATE OF INCIDENT TIME NCIC NUMBER OFFICER LID. NUMBER 07102f2018 1420 9535 017944 9585-2018-03898 1 STATEMENTS: 2 3 Party #2 (P-2) (Smatko) was contacted via telephone on 07-12-2018 and related the following: P-2 4 was operating Vehicle #2 (V-2) (Genset) and was stopped on the train tracks, located south of 5 Bandini Blvd. and east of Downey Rd. P-2 was advised by Steven Smith (Witness #1) via radio, 6 that there was a tractor/trailer (V-1) stopped on the train tracks. W-1 then told P-2 to move the 7 train forward in order to activate the lights, bells, and railroad crossing gate. The train began to 8 move at approximately 3 MPH, when P-2 was advised by W-1 that the tractor/trailer was still on 9 the tracks. W-1 then told P-2 to stop the train. P-2 applied the brakes, but due to the train's size 10 and weight, it was unable to stop before colliding into the tractor/trailer. 11 12 Witness #1 (W-1) (Smith) was contacted via telephone on 07-10-2018 and related the following: 13 W-1 was standing on the lead tanker car, giving the train's engineer (P-2) (Smatko), who was at 14 the tail end of the train, commands via radio. W-1 related the train was stopped approximately 15 100 to 150 feet south of Bandini Blvd. W-1 had the engineer move the train forward to trip the 16 sensors that activated the lights, bells, and railroad crossing gate in order to warn the 17 tractorltrailer. As the train began to move, W-1 saw a tractor/trailer was still stopped on the tracks 18 W-1 then saw the railroad crossing gate come down between the cab of the tractor and the trailer. 19 W-1 then advised the engineer that a tractorltrailer was stopped on the tracks and had him stop 20 the train. W-1 immediately heard air escaping from the brakes, which meant the emergency 21 brakes had been activated. The train did not stop and continued forward at approximately 2 to 3 22 MPH. The train was approximately 20 to 30 feet from the tractor/trailer, when W-1 noticed it was 23 not going to stop in time. W-1 reacted by jumping of the train and landing on his two feet on the 24 ground. W-1 then saw the train collide into the tractor/trailer. 25 26 27 28 29 PREPARED BY I.D.NUMBER DATE REVIEWER'S NAME DATE 42 A. AGUILERA 017944 07/02/2018 M A SANCHEZ 018188 07/16/2018 STATE OF CALIFORNIA NARRATIVE)SUPPLEMENTAIL PAGE 7 OF q DATE C� INCICENT 71ME NCIC NUMBER OFFICER I.D. NUMBER 07l0 f2018 1420 9535 017944 9535-2018-03893 1 SUMMARY: 2 3 This collision occurred when Party#2 (P-2) (Smatko) was operating Vehicle #2 (V-2) (Genset) and 4 was stopped on the train tracks, located south of Bandini Blvd. and east of Downey Rd., facing 5 northbound. Party#1 (P-1) (Harbin)was driving Vehicle#1 (V-1) (FREI) westbound on Bandini 6 Blvd., east of Downey Rd., in the #1 lane, at approximately 35 MPH, approaching a solid green 7 traffic light. 8 9 P-2 accelerated V-2 northbound on the railroad tracks, in order to activate the lights, bells, and 10 railroad crossing gates on Bandini Blvd. At this time, P-1 came to a stop past the limit line (which 11 was located approximately 17 feet from the nearest rail) and partially on the railroad tracks, in 12 front of V-2, as the traffic light phased to red The railroad crossing signals then activated and due 13 to the stopped traffic, P-1 was unable to drive V-1 off the tracks. P-2 having knowledge of V-1 14 stopped on the tracks applied V-2's brakes. However, due to V-2's momentum and weight, it was 15 unable to stop before the right front of V-2 collided into the left front side of V-1. 16 17 After the collision, V-2 came to a stop on the railroad tracks, blocking the eastbound and 18 westbound lanes of Bandini Blvd., east of Downey Rd. V-1 came to rest with its cab, up against 19 V-2's lead tanker car, blocking the#1 lane of westbound Bandini Blvd. 20 21 The Summary was based on statements and vehicle damage. 22 23 24 AREA OF IMPACT(A.O.I.): 25 26 The A.O.I. (V-1 vs. V-2) was located approximately 46 feet east of the east roadway edge 27 prolongation of Downey Rd. and 17 feet south of the north roadway edge of Bandini Blvd. 28 29 The A.O.I. was established by statements and vehicle damage. PREPARED BY I.D NUMBER DATE REVIEWER'S NAME DATE 43 A. AGUILERA 017944 07/0212018 M A SANCHEZ 018188 07/16/2018 STATE OF CALIFORNIA I`dARRATIVEMPPLEMENTAL PAGE 8 OF 9 DATE OF INCIDENT I AlE NCI NUMEER OFFICER 1.0. NUMBER W C 2:2016 1420 9 535 0179 U 953 201"3893 1 CAUSE: 2 3 Party #1 (P-1) (Harbin) caused this collision by driving Vehicle #1 (V-1) (FRHT) in violation of 4 section 22452(b) VC, which states in part, "Before traversing a railroad grade crossing, the driver 5 of a vehicle described in subdivision (a) shall stop that vehicle not less than 15 nor more than 50 6 feet from the nearest rail of the track and while so stopped shall listen, and look in both directions 7 along the track, for an approaching train or on-track equipment and for signals indicating the 8 approach of a train or on-track equipment, and shall not proceed until he or she can do so safely. 9 Upon proceeding, the gears shall not be shifted manually while crossing the tracks." 10 11 The Cause was established by statements and vehicle damage. PREPARED BY I.D_NUMBER DATE REVIEWER'S NAME DATE 44 A.AGUILERA 017944 07/02/2018 M A SANCHEZ 018188 07/16/2018 STATE OF CALIFORNIA DEPARTMENT OF CALJFOR;RA HIGHYviY PATROL PAGE 4 OF TRUCK I BUS COLLISION SUPPLEMENTAL REPORT PARTY NI-OAM14 CHIP 555D(Rev. 1-07)OPI 062 DA,F OF GOLiJSJ 'IME(2A035 +-p N--MBE R CPMER I.O.NLIM=-- "R R 07102nOts 1420 9517 G17944 9535-2018-03893 GENERAL INSTRUCTIONS-COMPLETE THIS FORM FOR FACH OuALIFyLmG VEHICLE IF THE CRASH MEETS CRITERIA ON BACK OF THIS FORM. OI?A1L.IFVIN6 lltif�l�lA14�'IC1D1 THIS FORM IS BEING COMPLETED BECAUSE THIS VEHICLE IS a A truck or truck combination s 10,000 Ibs. GVWR I GCWR A bus with seats for 9 or more persons, including driver A vehicle of any type with a hazardous materials placard(includes auto,light truck,van, 10,000 lbs.or less) TOTAL INVOLVED VEHICLES IN THE CRASH AT THE TIME OF THE CRASH THIS VEHICLE WAS 2 ❑ Operating on a Trafficway open to the public(In-Transport) '-W&ER Or Dr PrSONS SUSTAINING FATAL JWURIES ❑ Parked an or off the Trafflcvuay i, rlr VJGER]F IKAA l0-E 50*d Tg0WWrm 1 ED QOR ANMWe*£1IELxA4 TRE41 NC W COMMERCIAL DRIVER LICENSE(COL) 0 0 Yes ❑ No NUMBER OF VEHICLES TOWED FROM SCENE DUE TO DISABLING DAMAGE CDL LICENSE CLASS)Check 43m) x❑Class A ❑ Class B Class C ❑ Class D ❑ Class M VEHICLE iNF6111UAMN VEHICLE CONFIGURATION(Enter one code from"owl ~�T CARGO BODY TYPE(Fitter aim code from below) C� l3 1-Passenger-ar tour f!vehtte trss H4"wd s Matenals Placard) 0-Not Applicable I No CaW Body 2-Light Truck LCvrly if werbde 11�HocaUlius ktMenrs Plarard) 1-Bus(seats for 9-15 people.inducing driver) 3-BW(seats!or¢7 5 P4%0.Including drl+wr 2-Bus(seats nor 18 people Or more,in*A*V driver) s-Bra(seats f[a 18 people or more.inckm V dn%wl 3-Van I Enclosed Box S-Single-Unit Truck(2 aides.6 fires) 4-Cage Tank 6-Sw qh Unit Trait(3 or more aAm) 5-Flamed 7-Truk I Trarler(s)(Slngle-Unit Truck with Traler(s)) 6-Dump 8-Track f Tractor(wrgwul tr ,aler,bobmil,or saddlemornt) 7-Corhorete Miner 9-Trackm I Sarni-Trieler!arse trailer) 6-Aub Transporter 10-Trat.Etr!pouaMs(two wallets) 9-Gr•UsQe I Refuse 11-Tractor ITriples(thee trailers) 10-GrarL Clips,GravN 99•tuber Truck>10,00016s (Trot listed above) 11-Pole r]VWR_GCWR fErner one code Irom baf3,&- use GCWR Ian Uwdk cnrehtei *M1Lj 12-Valtide Torrirlg Another Molar Vehicle ❑ 13-Inter odelChassis S4-O)w*r var;,-Body Ir1ol listed abaver 1-10 000 Ibs or Less HAZARDOUS MATERIAL$INVOLVEMENT 2-10.001-25.000 lbs_ 3-Gmatcr than 25 OM lbs- DIQ THE VEHICLE HAVE A FiA2-iAAT P4ACAP0-+Bus Use(Enter one code from below) [:]Yes rx NO ❑ IF YES,INCLUDE THE FOLLOWING INFORMATION FROM THE PLACARD 0•Nor a Bra 3-Irrteaty HM 4-Dgt t or name from diarrond or WT. 1-School(Public or Private) 4-Charter HM Class r 2-Transa 5-Other from bottom ofrjartxxld Was Haz-"released ham THIS vefetye's cargo1 . Yes t%j N w MOTOR CAMER IRFOM"TION - Le,E x❑ Interstate Carrier ❑ Intrastate Carrier ❑ Not In Commerce-Government ❑Not In Commerce-Other Trucks(Over 10,000 lbs.GVWR I GCWR) Carrier Name- AMADO TRUCKING,INC Carrier Street Address(P.O.Box Only if no street address): 1430 N MARIPOSA RD _ City/State/ZIP Code. NOGALES,AZ 85621 Phone Number: (520)281-1360 Carrier ID Number(s)- NONE USDOT# 241605 —_ MC I MX# 181180 State#CA SEWENC€OF EV€WIM ' NOTE FOR THIS VEHICLE LIST UP TO FOUR EVENTS Event 1:= Event 2:= Event 3:❑ Event 4 ❑ NON-COLUSIONS NON-COLLISIONS IConftrnrd) COLLISION INVOLVING I WITH(Continued) 1 Ran Off Road 9 Equprnent Failure(Tires Brakes Sleeorlg,etc) 15 Tran 2 Jeckwife 10 Other Nan-Collision 16 Peddcyds 3 Overturn(Rollow) 17 Aremal 15 Fixed Oblect 5 Cargo L ss or S ry COLL®ON RIVOLVNIG i WRH 19 Worth Zone Maintenance Equpmad 5 C+l9a Loss or Shdi 6 Explosion or Fire 12 Pedestrian 20 Other Maveahle Object 7 Separation of Units 13 Maw Vehicle In-Trenspon 95 Otter(Describe) 8 Goss Median I Carft w 14 Parked Motor Vehicle ORZPARED gr r4 IvTEVYED BY UTE 45 A ALLULleM 0,17944 tv1 A Sanchez 018188 071,16120 AW DL 208 W-flww A fl�,bW Agwwy TRAFFIC ACCIDENT RECORD CORRECTION REQUEST offivEn ixa.ww mmif-ll ''-k-31.'WJMI�f s; IA/ N< At MO) :":3 ClAYE 09&FTjj '4; t-COV41 N�iWI:Ft ............. PVK•.14F lgfzkssu::� Z-as vM6 6-S ----------- 6714 QWf 7- . .......... IMPORTANT INFORMATION Do not use this form to correct information regarding a liraft violatiordconoction. To C.0m4cl fraft vlojefjOITS1 convict,bris, use the form DL-207-Driver License Record CorrecrFon Reque.51=�Traffic ViotafionalConviclions OnN) The Department of Motor Vehicles (DMV) will use this form only to correct a traffic accident, which was feperted by the California Highway Patrol or o1herlaw enforcement agency through a Traffic Accident Report. DMV will be unable to correct any traffic accident information on your driver record vWthout the appropriate documents submitted with this form.The original Tratfic Accident Report must be submitted with this form accompanied by an amended or supplemental law enforcement Traffic Accident Report or an original signed letter of explanation. If a law enforcement officer did not prepare a traffic accident report, or you are uncertain who reported it.call DMV's Financtai Responsibility Unit at: (916)657-6677. This form and any documents that Support your request should be sent to the following address: DEPARTMENT OF MOTOR VEHICLES Mandatory Actions Unit,. KS J-233 P,O. Box 942890 Sacramemo,CA 94290-000! Please allow tour to six weeks front the date of-submission for the DMV to rawew and respond to your request. If you have any questions, please call: (916)657-6525. We recommend you keep copies of this completed form and any accompanying documents for your personal records. TRAFFIC ACCIDENT INFORMATION I was not involved in a traffic accident that occurred in or near: I was not at fault in the accident that occurred in or near, .......... . . ................ ............... .................. ............ ......................... .................... ....... Penal Code Section 11 5(a.)states every person who knowingly procures or offers any false or forged instrument to be filed, registered, or recorded in any public office within this state, which jn Wurr.ent, if genuine, might be filed or registered. or recorded under any law of this state or the United States, is guilty 01 afetw.y I certify urmher penalty of perjury under the laws of the State of California that the above informadon is true and correct. I a180 certify that I have read and Undsf$Wd all instructions and warnings on this form Inc"&ng the above provisions of Penal Code Section I 15(a), 4F DR TURN RESPONSE $ECTION DMV USE ONLY SECTION No supporting documentation attached Record correction updated on, .............................. ................ Missing signature NOTE: You may go to any DMV field office and pay $5-00 46 it you wish to get a copy of your updated driver record. .......... 2*i"PZ-V. WWW STATF F CALIFORNIA RATIVE/SUPPLEMENTAL 9 I CHIP 556(Rev. 7-90)OPI 065 Pageof DATE OF-NC;OENT:OCCURRENCE TQE 12k;0) r4C.0 NUMBER OFF;GER-D RUwaEi4 Vuua" 04f ONF •%-ONE TYPE SUPPLEMENTAL PJrAPPLIGAALEI _ Narrative _ Collision Report BA Update _ Fatal _ Hit and Run Update lc�Supplemental Other:_ Hazardous Materials — School Bus — Other _ i CrTYKX%NITYIJUDICIAL DISTRICT — — — REPORTING DISYFLCTWAT CITATION NUMBER CDG4YI C7 �$TATE HI3H'NAT VS.LATEQ -- v Yes He 44ZO/Z r Y TL� 2. 4 _ �, CAId, 6. 7. 11. _ 4� fiV•f1� 4r- 72-,-5-1f 4` GOGCr�SIUU/y �/�l�if� r4� 12. 14, ?" Gb/uf ��(✓� l/�Q�' .¢T 15 17GT � — I 18. yr 19- Q?1W lee 20 123 �/� �� _ tf 7- I 24 V. � '� 25 26. 27 30 � 1�4412 _lam,�x� - A W !u�r,�i &A �. 47 31. AVU140 PREPARER'S NAME ana;D NUMBER l QilX�F�� DATE REVIEWER'S NAME � DATE .� Use previous editions until depleted Cnp5560%9oar � CALIFORNIA .iATIVEISLJPPLEhNENTAL 556(n=. 7'90)oP066 �e�e '2 �r '7 `-. ' '^', ,~R�,ce LIE ', ^`.m'= � 'X':NE Narrative _ Collision Report BA Update __ Fatal �_� Hit and Run Update � Soou/omm»ta/ - o�mc _ Hazan*�oMamda|� -_ ��mwBms -- omec .~==~�=_ ___-_-__ :'n,coumr,.Jon/x ALn.orn/nr -- ---- ------ ------ � nspnmn~oo/aro.orns^r :nwn/uwwuM*ER / --__ __ ---- _ --- ----- --- ' uOCAnowoumADCr ---' ' ST VE.- � Yes No ------- ------- -_ - _ - _ - -- -- � � ' z » ----_ -__� -_-------' _---- . - _ -_ 4. o. _--- ____-__�-- _--_ _---------- ��^----~�_ ------- » ----_--------. r- z2w � °��^� --- --------_ y 10. 12. --- -----� ---- --------- 13. __ ---- _ ------ - 14. -- '- -_-- --- �---___ —+`m, 1r - ------- ------_' - ---- _ . 18. � - 19 � _ .20. � 21. %2. ' |ou u* uo 26 . - --- 27 28. 29- 30 ' ------ ----- 4 ov 8 pnePARsR'u NAME"~Iu ^mmesR o+nc °sv.swen-Swwws ----- --' - DATE tr A p te IV f ti41 dr . YJr. y 41 ;•�. . �` . 'r s F t# r 49 t . - 1 low y 14 4 MF 7 * i Ln '%s ct !l 4 V w .6 w. �. 1 .dti. � \ k I . � � . . #ƒ� �- i� . z . � - ' � . � . . { � . 1 z ». � � z . . � . . f ! 52 r a y 4 N t � z . � � ( � �\ ] . � . .Of AAAft � � . � . . ! i , % § - - _ . � � k CA ' City Council Agenda Item Report Agenda Item No. COV-297-2018 Submitted by:John Lau Submitting Department:Finance/Treasury Meeting Date:September 4, 2018 SUBJECT Ratification of Warrant Registers to Record Voided Checks Recommendation: A. Ratify the following warrant registers to record voided checks: 1) Operating Account Warrant Register No. 5 to record voided Check No. 600590 in the amount of$8,517.10 issued 08/07/18 to Burhenn&Gest, LLP. Backgroud: Section 2.13 of the Vernon Municipal Code indicates warrants covering claims or demands against the City are to be presented to City Council for its audit and approval. As such, it is recommended that the City Council review and approve the ratification of the aforementioned warrant registers to record the voided check listed. Fiscal Impact: None. ATTACHMENTS 56 City Council Agenda Item Report Agenda Item No. COV-300-2018 Submitted by:John Lau Submitting Department:Finance/Treasury Meeting Date:September 4, 2018 SUBJECT Approval of Operating Account Warrant Register No. 6 Covering the Period of August 14 through August 27, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 6 which totals $13,796,576.80 and consists of the following: 1) Ratification of electronic payments totaling$13,426,745.09. 2) Ratification of the issuance of early checks totaling$338,876.03. 3) Authorization to issue pending checks totaling$30,955.68. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 6 covering claims and demands presented during the period of August 14 through August 27, 2018, drawn, or to be drawn, from East West Bank for City Council approval Fiscal cal Impact: None. ATTACHMENTS • 1. Operating Account Warrant Register No. 6 57 Q� Yg�t CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 4 I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed warrants register have been audited for accuracy and availability of funds for payments and have been audited by the City Council of the City of Vernon and that all of said that said claims and/or demands are accurate and that the funds are available for warrants are approved for payments except Warrant Numbers: payments thereof j William Fox Finance Director Date: �U( 58 Printed:8/28/2018 10:03:OOAM CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 6 SEPTEMBER 4, 2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000267- BROADBAND LLC 057.1057.500173 $ 4,250.00 Dedicated Internet Service— IN08152018200374 057.0000053 4 08/14/2018 7283 $ 4,250.00 59 Printed:8/28/2018 10:03:OOAM Page 1 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002412- CALIFORNIA ISO 055.9200.500150 $ 26.24 Rerun 07/15 201808073239297 094 055.9200.500170 $ -4.21 Rerun 07/15 201808073239297 094 055.9200.500150 $ 151,849.85 Initial Charges 08/18 201808073239297 094 055.9200.500210 $ 11,770.57 Initial Charges 08/18 201808073239297 094 055.9200.500170 $ -86,085.21 Initial Charges 08/18 201808073239297 094 055.9200.500190 $ -5,243.70 Initial Charges 08/18 201808073239297 094 055.9200.500150 $ -106.80 Recalculation Charges 01/17 201808073239297 094 055.9200.500170 $ -2,213.94 Recalculation Charges 01/17 201808073239297 094 055.9200.500180 $ -0.55 Recalculation Charges 01/17 201808073239297 094 055.9200.500190 $ 433.78 Recalculation Charges 01/17 201808073239297 094 055.9200.500150 $ -235.40 Rerun 10/15 201808073239297 094 055.9200.500170 $ -105.81 Rerun 10/15 201808073239297 094 055.9200.500190 $ 4.48 Rerun 10/15 201808073239297 094 60 055.9200.500150 $ 128,479.57 Initial Charges 07/18 201808073239297 094 Printed:8/28/2018 10:03:OOAM Page 2 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002412- CALIFORNIA ISO 055.9200.500170 $1,229,674.92 Initial Charges 07/18 201808073239297 094 055.9200.500210 $ 5,723.02 Initial Charges 07/18 201808073239297 094 055.9200.500240 $ 7,278.59 Initial Charges 07/18 201808073239297 094 055.9200.500180 $ -2,128.81 Initial Charges 07/18 201808073239297 094 055.9200.500190 $ -475.39 Initial Charges 07/18 201808073239297 094 055.9200.500150 $ 36,529.01 Recalculation Charges 07/18 201808073239297 094 055.9200.500170 $ 9,553.79 Recalculation Charges 07/18 201808073239297 094 055.9200.500210 $ 141.84 Recalculation Charges 07/18 201808073239297 094 055.9200.500190 $ -130.68 Recalculation Charges 07/18 201808073239297 094 08/14/2018 7284 $1,484,735.16 61 Printed:8/28/2018 10:03:OOAM Page 3 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000447- CDW GOVERNMENT,INC. 011.9019.520010 $ 539.04 VIZIO E55-F1 E Series-55"Class NHT8461 011.0013236 011.9019.520010 $ 59.68 Peerless PT650 Tilt Wall Mounting Kit NHT8461 011.0013236 011.9019.520010 $ 947.48 Plantronics CS 540-headset-with NHT8461 011.0013236 011.9019.520010 $ 539.04 VIZIO E55-F1 E Series-55"Class NHT8461 011.0013236 011.9019.520010 $ 59.68 Peerless PT650 Tilt Wall Mounting Kit NHT8461 011.0013236 011.9019.520010 $ 137.64 Logitech M525-mouse-2.4 GHz 4 NHT8461 011.0013236 011.9019.520010 $ 14.00 RECYCLING FEE 35"AND OVER— NHT8461 011.0013236 011.9019.520010 $ 56.88 Sales Tax 9.5% NHT8461 011.9019.520010 $ 56.88 Sales Tax 9.5% NHT8461 011.9019.520010 $ 103.09 Sales Tax 9.5% NHT8461 011.9019.520010 $ 1,583.40 SanDisk X600 2.5"128GB SATA Solid NKV7495 011.0013236 011.9019.520010 $ 150.42 Sales Tax 9.5% NKV7495 08/16/2018 7285 $ 4,247.23 002176- CITY OF ANAHEIM 055.9200.500180 $ 80,500.00 Capacity Charges 07/18 EX0003402 08/16/2018 7286 $ 80,500.00 000071- CORRPRO COMPANIES,INC 056.5600.595200 $ 4,320.00 Terminal Board Replacement 509726 08/16/2018 7287 $ 4,320.00 62 Printed:8/28/2018 10:03:OOAM Paae 4 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000209- MERRIMAC ENERGY GROUP 011.120030 $ 7,917.53 Diesel Fuel. 2182428 011.0013240 011.120030 $ 9.95 AB32 Fee 2182428 011.0013240 V 011.120030 $ 6.57 Federal Oil Spill Tax 2182428 011.0013240 011.120030 $ 1,105.20 State Diesel Excise Tax 2182428 011.0013240 011.120030 $ 3.07 Lust Fee 2182428 011.0013240 011.120030 $ 1,210.41 Clear Diesel Sales Tax 2182428 011.120030 $ 12,577.57 Unleaded Fuel. 2182429 011.0013240 011.120030 $ 17.62 CA Enviro/Fed Oil Spill Tax 2182429 011.0013240 011.120030 $ 7.51 CA Childhood Lead Fee 2182429 011.0013240 011.120030 $ 13.91 AB32 Fee 2182429 011.0013240 011.120030 $ 2,087.09 State Gasoline Excise Tax 2182429 011.0013240 011.120030 $ 5.01 Lust Fee 2182429 011.0013240 011.120030 $ 661.82 Fuel Sales Tax 4.50% 2182429 011.1033.570000 $ 2,396.71 Diesel Fuel' 2182601 011.0013291 011.1033.570000 $ 2.88 AB32 Fee 2182601 011.0013291 011.1033.570000 $ 1.90 Federal Oil Spi►I Tax 2182601 011.0013291 011.1033.570000 $ 319.68 State Diesel Tax 2182601 011.0013291 011.1033.570000 $ 0.89 Lust Fee 2182601 011.0013291 011.1033.570000 $ 366.35 Clear Diesel Sales Tax 2182601 011.1033.570000 $ 1,937.57 Unleaded Fuel- 2182602 011.0013291 011.1033.570000 $ 2.59 CA Enviro/Fed Oil Spill Tax 2182602 011.0013291 011.1033.570000 $ 1.11 CA Childhood Lead Fee 2182602 011.0013291 63 011.1033.570000 $ 2.05 AB32 Fee 2182602 011.0013291 Printed:8/28/2018 10:03:OOAM Page 5 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000209- MERRIMAC ENERGY GROUP 011.1033.570000 $ 307.33 State Gasoline Excise Tax 2182602 011.0013291 011.1033.570000 $ 0.74 Lust Fee 2182602 011.0013291 011.1033.570000 $ 101.31 Fuel Sales Tax 4.50% 2182602 08/16/2018 7288 $ 31,064.37 006292- SEMPRA GAS&POWER 055.9200.500180 $ 3,000.00 Energy Purchase 07/18 104708 MARKETING, 08/16/2018 7289 $ 3,000.00 005925- SHI INTERNATIONAL CORP 011.9019.520010 $ 192.00 Havis C-DMM-2002-Mounting kit( B08544850 011.0013238 011.9019.520010 $ 356.50 Havis PKG-KB-201-Keyboard and B08544850 011.0013238 011.9019.520010 $ 52.11 Sales Tax 9.5% B08544850 08/16/2018 7290 $ 600.61 001079- SIEMENS INDUSTRY,INC 011.1043.590000 $ 3,239.00 Traffic Signal Maintenance 5610126080 011.1043.590000 $ 1,358.00 Traffic Signal Response Call Outs 5620021325 08/16/2018 7291 $ 4,597.00 006373- HIGH DESERT POWER 055.9200.500180 $ 12,320.00 Energy Purchase 08/18 INV00000088 PROJECT,LLC 08/20/2018 7292 $ 12,320.00 64 Printed:8/28/2018 10:03:OOAM Page 6 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002412- CALIFORNIA ISO 055.9200.450340 $ -7.74 Rerun 10/17 201808143239359 932 055.9200.500150 $ 344.71 Initial Charges 08/18 201808143239359 932 055.9200.500150 $ -7.19 Recalculation Charges 07/18 201808143239359 932 055.9200.500150 $ 73,446.39 Recalculation Charges 07/18 201808143239360 001 055.9200.500170 $ 2,578.32 Recalculation Charges 07/18 201808143239360 001 055.9200.500190 $ 2,455.52 Recalculation Charges 07/18 201808143239360 001 055.9200.500210 $ 132.24 Recalculation Charges 07/18 201808143239360 001 055.9200.500150 $ -144.04 Rerun 10/17 201808143239360 001 055.9200.500170 $ -16.36 Rerun 10/17 201808143239360 001 055.9200.500180 $ -664.60 Rerun 10/17 201808143239360 001 055.9200.500190 $ -45.04 Rerun 10/17 201808143239360 001 055.9200.500150 $ 682,837.34 Initial Charges 08/18 201808143239360 001 055.9200.500210 $ 16,279.47 Initial Charges 08/18 201808143239360 001 65 055.9200.500170 $ -209,801.05 Initial Charges 08/18 201808143239360 001 Printed:8/28/2018 10:03:OOAM Page 7 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002412- CALIFORNIA ISO 055.9200.500190 $ -1,235.27 Initial Charges 08/18 201808143239360 001 08/21/2018 7293 $ 566,152.70 003049- PETRELLI ELECTRIC,INC 055.200400 $1,088,738.74 Electric Service Maintenance 180157 08/17/2018 7294 $1,088,738.74 002517- SO CAL PUBLIC POWER 055.9200.500180 $ 266,500.00 Minimum Cost 08/18 PV0818 AUTHORITY 055.9200.500150 $ 57,622.00 Variable Cost 07/18 PV0818 055.122100 $ 10,000.00 PSF Cost 08/18 PV0818 08/22/2018 7295 $ 334,122.00 003336- BICENT(CALIFORNIA) 055.9200.500150 $ 359,274.88 Energy Related Payment 7201801 MALBURG LL 055.9200.500180 $3,512,233.80 Capacity Payment 7201801 055.9200.500150 $ -557.20 Fuel Burden 7201801 08/20/2018 7296 $3,870,951.48 001928- ADVANCED UTILITY SYSTEMS 055.7100.590110 $ 40,145.25 CIS Infinity Support MN00108131 08/23/2018 7297 $ 40,145.25 002533- BANK OF NEW YORK MELLON 055.9000.592010 $ 1,100.00 Depository Agent&Audit Confirmation 2522121709 05S.9000.592010 $ 2,350.00 Depository Agent&Trustee Fees 2522124244 055.9000.592010 $ 2,300.00 Administration&Audit Confirmation Fees 2522128764 08/23/2018 7298 $ 5,75(66 Printed:8/28/2018 10:03:OOAM Page 8 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 005986- ALFREDO CARDENAS 020.1084.502030 $ 500.00 HSA Employer Contribution— 080818 08/23/2018 7299 $ 500.00 004665- ELEMENT MARKETS 055.9200.500162 $ 215,105.84 Gas Purchase 04/18 RCO296 RENEWABLE NATU 055.9200.500162 $ 115,260.44 Gas Purchase 01/18 RC0916 055.9200.500162 $ 109,738.80 Gas Purchase 02/18 RC0917 055.9200.500162 $ 151,413.89 Gas Purchase 03/18 RC0918 055.9200.500162 $ 148,518.87 Gas Purchase 04/18 RC0919 055.9200.500162 $ 155,430.29 Gas Purchase 05/18 RC0920 055.9200.500162 $ 139,207.82 Gas Purchase 06/18 RC0921 055.9200.500162 $ 34,491.66 Gas Purchase 07/18 RC0922 055.9200.500162 $ 184,249.11 Gas Purchase 01/18 RC0923 055.9200.500162 $ 157,426.03 Gas Purchase 02/18 RC0924 055.9200.500162 $ 219,548.32 Gas Purchase 03/18 RC0925 055.9200.500162 $ 225,585.85 Gas Purchase 05/18 RC0927 055.9200.500162 $ 201,395.88 Gas Purchase 06/18 RC0928 055.9200.500162 $ 49,481.13 Gas Purchase 07/18 RC0929 08/23/2018 7300 $2,106,853.93 005108- JEMMOTT ROLLINS GROUP, 011.1021.797000 $ 13,750.00 Professional Services JUL18 INC 08/23/2018 7301 $ 13,750.00 67 Printed:8/28/2018 10:03:OOAM Page 9 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006198- 1RM 011.1031.596200 $ 23,582.00 Security Services 1901 08/23/2018 7302 $ 23,582.00 005034- KRONOS INCORPORATED 011.9019.860000 $ 302.33 Hardware&Software Usage Fees 11337348 011.9019.860000 $ 302.33 Hardware&Software Usage Fees 11337348 011.9019.590110 $ 3,888.15 Fire Personnel Scheduling Software 11343313 011.9019.860000 $ 302.33 Hardware&Software Usage Fees 11348668 011.9019.860000 $ 302.33 Hardware&Software Usage Fees 11348668 08/23/2018 7303 $ 5,097.47 004882- NEOGOV 011.9019.590110 $ 16,399.75 Performance Evaluation Software License INV24214 08/23/2018 7304 $ 16,399.75 005614- NORTHWEST ELECTRICAL 055.8100.596700 $ 3,186.00 Technical Design Services 1722 SERVICES, 055.8200.596200 $ 9,646.50 Technical Design Services 1722 020.1084.520000 $ 4,956.00 Technical Design Services 1722 055.8100.596700 $ 4,026.00 Technical Design Services 1725 05S.8200.596200 $ 531.00 Technical Design Services 1725 020.1084.900000 $ 5,796.00 Technical Design Services 1725 08/23/2018 7305 $ 28,141.50 005831- ARKADIN,INC 011.9019.560010 $ 90.47 Conferencing Charges 11638810718 08/23/2018 7306 $ 90.47 68 Printed:8/28/2018 10:03:OOAM Page 10 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006287- SONG N SONS GENERAL 011.1048.900000 $ 97,158.40 Progress Payment#4— 081418 CONSTRUCT] 08/23/2018 7307 $ 97,158.40 002227- US DEPARTMENT OF ENERGY 055.9200.S00150 $ 34,330.79 Boulder Canyon Project Charges 07/18 GG1766WO718 055.9200.500180 $ 22,941.49 Boulder Canyon Project Charges 07/18 GG1766WO718 08/23/2018 7308 $ 57,272.28 004442- WIRELESS INNOVATION 055.9000.900000 $ 1,180.00 Iridium 42497 LIMITED 08/23/2018 7309 $ 1,180.00 005784- ZONES,INC 011.9019.860000 $ 12,894.91 005059668-NEW 1 CISCO SYSTEMS— K10313410101 011.0013184 011.9019.860000 $ 1,225.02 Sales Tax 9.5% K10313410101 08/23/2018 7310 $ 14,119.93 003407- VERNON POLICE OFFICERS 011.210250 $ 1,813.25 Police Association Member Dues:Payment Ben209257 BENEFIT 08/16/2018 7311 $ 1,813.25 005392- TEAMSTERS LOCAL 911 011.210250 $ 2,214.00 Teamsters Local 911 Dues:Payment Ben209251 020.210250 $ 360.00 Teamsters Local 911 Dues:Payment Ben209251 055.210250 $ 172.80 Teamsters Local 911 Dues:Payment Ben209251 057.210250 $ 7.20 Teamsters Local 911 Dues:Payment Ben209251 011.210250 $ -18.00 EE0287 to be Adj Next PR Ben209251 08/16/2018 7312 $ 2,73 69 Printed:8/28/2018 30:03:OOAM Page 11 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 003141- VERNON FIREMENS 011.210250 $ 3,299.00 Fire House Fund:Payment Ben209261 ASSOCIATION 08/16/2018 7313 $ 3,299.00 003168- ICMA RETIREMENT TRUST 457 011.210220 $ 33,053.18 Deferred Compensation:Payment Ben209253 020.210220 $ 895.86 Deferred Compensation:Payment Ben209253 055.210220 $ 7,802.68 Deferred Compensation:Payment Ben209253 056.210220 $ 1,325.53 Deferred Compensation:Payment Ben209253 057.210220 $ 75.00 Deferred Compensation:Payment Ben209253 08/16/2018 7314 $ 43,152.25 003146- CITY OF VERNON,FSA 011.100013 $ 620.45 FSA-Dependent:Payment Ben209255 ACCOUNT 011.100013 $ 186.53 FSA-Medical:Payment Ben2092S5 08/16/2018 7315 $ 806.98 70 Printed:8/28/2018 10:03:OOAM Page 12 of43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000714- CALPERS 011.210240 $ 232,562.66 PERS Contributions:Payment Ben209241 020.210240 $ 9,540.65 PERS Contributions:Payment Ben209241 055.210240 $ 34,743.41 PERS Contributions:Payment Ben209241 056.210240 $ 3,360.57 PERS Contributions:Payment Ben209241 057.210240 $ 585.40 PERS Contributions:Payment Ben209241 011.210240 $ 186.93 PERS Survivor's Benefit:Payment Ben209241 020.210240 $ 14.30 PERS Survivor's Benefit:Payment Ben209241 055.210240 $ 36.39 PERS Survivor's Benefit:Payment Ben209241 056.210240 $ 3.72 PERS Survivor's Benefit:Payment Ben209241 057.210240 $ 0.46 PERS Survivor's Benefit:Payment Ben209241 011.210240 $ 308.85 PERS Buy-back:Payment Ben209241 011.210240 $ -21,880.54 PERS Contributions:Special PR Uniform Ben209241 011.1004.530034 $ -0.25 Rounding Adjustment Ben209241 08/17/2018 7316 $ 259,462.55 71 Printed:8/28/2018 10:03:OOAM Page 13 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 004075- THE DEPARTMENT OF THE 011.210210 $ 144,984.83 Federal Withholding:Payment Ben209243 TREASURY 020.210210 $ 5,650.80 Federal Withholding:Payment Ben209243 055.210210 $ 24,398.65 Federal Withholding:Payment Ben209243 056.210210 $ 2,583.13 Federal Withholding:Payment Ben209243 057.210210 $ 426.29 Federal Withholding:Payment Ben209243 011.210210 $ 31,183.18 Medicare:Payment Ben209243 020.210210 $ 1,467.40 Medicare:Payment Ben209243 055.210210 $ 6,271.22 Medicare:Payment Ben209243 056.210210 $ 582.04 Medicare:Payment Ben209243 057.210210 $ 97.84 Medicare:Payment Ben209243 011.210210 $ 2,396.60 Social Security Tax:Payment Ben209243 055.210210 $ 170.78 Social Security Tax:Payment Ben209243 011.210210 $ -9,423.64 Federal:Payment Special PR 8/2 Ben209243 011.210210 $ -1,335.16 Medi:Payment Special PR 8/2 Ben209243 08/17/2018 7317 $209,453.96 72 Printed:8/28/2018 10:03:OOAM Page 14 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001635- EMPLOYMENT DEVELOPMENT 011.210210 $ 58,992.92 State Withholding:Payment Ben209245 DEPT 020.210210 $ 2,281.03 State Withholding:Payment Ben209245 055.210210 $ 10,645.14 State Withholding:Payment Ben209245 056.210210 $ 1,027.29 State Withholding:Payment Ben209245 057.210210 $ 196.30 State Withholding:Payment Ben209245 011.210210 $ -2,826.82 State Withholding:Special PR 8/2 Ben209245 08/17/2018 7318 $ 70,315.86 004074- STATE DISBURSEMENT UNIT 011.210260 $ 969.23 Child Support:Payment Ben209259 011.210260 $ 1,402.15 Child Support:Payment Ben209259 011.210260 $ 78.92 Child Support:Payment Ben209259 055.210260 $ 368.76 Child Support:Payment Ben209259 08/17/2018 7319 $ 2,819.06 002468- DEPARTMENT OF WATER& 055.9200.500170 $ 21,870.00 Energy Purchase 07/18 GA191771 POWER 055.9200.500260 $ 575.00 Energy Purchase 07/18 GA191771 08/27/2018 7320 $ 22,445.00 001994- BP ENERGY COMPANY 056.5600.500160 $ 23,000.00 Natural Gas 07/18 1475522 08/27/2018 7321 $ 23,000.00 006298- CIMA ENERGY,LP 056.5600.500160 $ 152,483.20 Natural Gas 07/18 718790099396273 08/27/2018 7322 $ 152,48:73 Printed:8/28/2018 10:03:OOAM Page 15 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 004116- EDF TRADING NORTH 056.5600.500160 $ 1,671.00 Natural Gas 07/18 228704 AMERICA,LLC 08/27/2018 7323 $ 1,671.00 006086- MACQUARIE ENERGY,LLC 056.5600.500160 $ 941,464.20 Natural Gas 07/18 GAS100099337 08/27/2018 7324 $941,464.20 005908- PACIFIC SUMMIT ENERGY,LLC 056.5600.500160 $ 120,000.00 Natural Gas 07/18 221533 08/27/2018 7325 $ 120,000.00 005604- SEQUENT ENERGY 056.5600.500160 $ 193,616.86 Natural Gas 07/18 37447132 MANAGEMENT,LP 08/27/2018 7326 $ 193,616.86 006262- MERCURIA ENERGY AMERICA, 056.5600.500160 $1,358,514.18 Natural Gas 07/18 2279902 INC 08/27/2018 7327 $1,358,514.18 000153- CITIGROUP ENERGY,INC 056.5600.500167 $ 149,416.85 Pre-Paid COV Retail 7276447 056.5600.500168 $ -63,906.50 Pre-Paid SMUD 7276447 08/27/2018 7328 $ 85,510.35 000249- FEDEX 055.9000.520000 $ 82.30 Period:07/18 625718287 011.1026.520000 $ 48.12 Period:08/18 627144252 08/20/2018 7329 $ 130.42 001552- HOME DEPOT CREDIT 011.1033.520000 $ 82.14 Small Tools&Plumbing Hardware— 063018_MULTIPLE 011.0012517 74 SERVICES 08/17/2018 7330 $ 82.14 Printed:8/28/2018 30:03:OOAM Page 16 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001552- HOME DEPOT CREDIT 011.1048.900000 $ 49.92 SKU 0000-932-694— 072518_MULTIPLE 011.0013288 SERVICES 011.1048.900000 $ 49.98 SKU 0000-205-834— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 19.98 SKU 0000-205-059— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 49.98 SKU 0000-205-893— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 666.99 SKU 1002-246-131— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 597.82 SKU 1002-596-278— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 1,514.20 SKU 1002-246-127— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 3,505.56 SKU 1002-438-690— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 2,186.88 SKU 1002-064-124— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 667.03 SKU 1002-246-131— 072518_MULTIPLE 011.0013288 011.1048.900000 $ 878.77 Sales Tax 9.5% 072518_MULTIPLE 011.1048.520000 $ 602.76 Whirlpool Washing Machine,model 080218_MULTIPLE 011.0013305 011.1048.520000 $ 57.26 Sales Tax 9.5% 080218_MULTIPLE O8/22/2018 7331 $ 10,847.13 75 Printed:8/28/2018 10:03:OOAM Page 17 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002190- OFFICE DEPOT 011.120010 $ 77.94 Supplies 157563215001 011.120010 $ 7.40 Sales Tax 9.5% 157563215001 011.1002.520000 $ 57.96 Supplies 165038318001 011.1002.520000 $ 5.51 Sales Tax 9.5% 165038318001 011.9019.520000 $ 14.99 Supplies 165043501001 011.9019.520000 $ 1.42 Sales Tax 9.5% 165043501001 011.1033.510000 $ 295.66 Supplies 165328609001 011.1033.510000 $ 28.09 Sales Tax 9.5% 165328609001 011.1040.520000 $ 29.94 Supplies 165346719001 011.1043.520000 $ 34.28 Supplies 165346719001 011.1041.520000 $ 20.27 Supplies 165346719001 011.1040.520000 $ 2.85 Sales Tax 9.5% 165346719001 011.1043.520000 $ 3.26 Sales Tax 9.5% 165346719001 011.1041.520000 $ 1.92 Sales Tax 9.5% 165346719001 011.1004.520000 $ 107.17 Supplies 166037508001 011.1004.520000 $ 10.18 Sales Tax 9.5% 166037SO8001 08/17/2018 7332 $ 698.84 000059- SO CAL EDISON 055.8100.560010 $ 61.50 Period:07/18 073118 055.9200.560010 $ 729.44 Period:07/18 080218 011.1042.560000 $ 207.64 Period:07/18 080718 08/21/2018 7333 $ 99£76 Printed:8/28/2018 10:03:OOAM Page 18 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000059- SO CAL EDISON 011.1043.560000 $ 37.83 Period:07/18 073118(2) 08/23/2018 7334 $ 37.83 001617- UPS 011.1033.520000 $ 13.01 Period:07/18 933312298 011.1041.520000 $ 108.68 Period:07/18 933312298 011.1041.520000 $ 24.03 Period:07/18 933312308 08/20/2018 7335 $ 145.72 001617- UPS 011.1041.520000 $ 40.00 Period:07/18 933312318 011.1041.520000 $ 113.22 Period:07/18 933312328 08/27/2018 7336 $ 153.22 001481- VERIZON WIRELESS 055.9000.560010 $ 710.35 Period:May 08-Jun 07 060718_MULTIPLE( 2) 055.8000.560010 $ 1,209.67 Period:May 08-Jun 07 060718_MULTIPLE( 2) 055.8200.560010 $ 1,943.92 Period:May 08-Jun 07 060718_MULTIPLE( 2) 056.5600.560010 $ 199.17 Period:May 08-Jun 07 060718_MULTIPLE( 2) 08/20/2018 7337 $ 4,063.11 77 Printed:8/28/2018 10:03:OOAM Page 19 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001481- VERIZON WIRELESS 011.9019.560010 $ 182.25 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 184.79 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 292.85 Period:Jun 14-Jul 07 070718—MULTIPLE 011.9019.560010 $ 563.03 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 1,556.47 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 4,897.25 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 258.43 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 549.34 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 757.27 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 49.47 Period:Jun 14-Jul 07 070718 MULTIPLE 011.9019.560010 $ 259.07 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 190.26 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 519.16 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 546.84 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 1,626.75 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 3,433.80 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 268.77 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 473.05 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 726.61 Period:Jul 08-Aug 07 080718_MULTIPLE 011.9019.560010 $ 48.67 Period:Jul 08-Aug 07 080718_MULTIPLE 08/24/2018 7338 $ 17,384.13 TOTAL ELECTRONIC $13,426,74S7.-$ Printed:8/28/2018 10:03:OOAM Page 20 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006360- COMMUNITY PARTNERS 011.1021.797000 $ 35,000.00 CommUNITY Fund Grant 080218 08/14/2018 600668 $ 35,000.00 003978- GARY CARLSEN,DDS 011.1026.502031 $ 639.50 Medical Services/B.Malkenhorst 073118 08/14/2018 600669 $ 639.50 005421- GATEWAY WATER MGMT 011.1043.596550 $ 15,000.00 Membership Dues 201925 AUTHORITY 011.1043.595200 $ 9,505.85 Watershed Management Program LARUR2201807 011.1043.596200 $ 60,000.00 Watershed Management Program LARUR2201807 08/14/2018 600670 $ 84,505.85 006238- JONATHAN S MONAT 011.1026.596200 $ 2,550.00 Arbitrator's Fees 060418 08/14/2018 600671 $ 2,550.00 000304- MCAVOY&MARKHAM 055.8000.900000 $ 4,835.52 Centron Radio Meter 15657 ENGINEERING A 08/14/2018 600672 $ 4,835.52 001011- ANA MELENDEZ 011.110021 $ 1,716.00 Employee Computer Loan 073018 08/14/2018 600673 $ 1,716.00 001392- OSCAR E VALENZUELA,DDS, 011.1026.502031 $ 15.00 Medical Services/V.Malkenhorst 080718 INC 08/14/2018 600674 $ 15.00 79 Printed:8/28/2018 10:03:OOAM Page 21 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 004831- PACIFIC AUTO REPAIR 011.1046.520000 $ 325.00 Electric fuel pump 2110 011.0013257 011.1046.520000 $ 24.99 Fuel filter 2110 011.0013257 011.1046.520000 $ 28.00 Fuel pump relay 2110 011.0013257 011.1046.590000 $ 370.00 Labor to diagnose and repair 2110 011.0013257 011.1046.520000 $ 35.91 Sales Tax 9.5% 2110 011.1046.520000 $ 189.99 water pump kit 2112 011.0013256 011.1046.520000 $ 58.91 serpentine belt 2112 011.0013256 011.1046.520000 $ 46.00 coolant 2112 011.0013256 011.1046.590000 $ 475.00 labor to install new water pump 2112 011.0013256 011.1046.520000 $ 28.02 Sales Tax 9.5% 2112 08/14/2018 600675 $ 1,581.82 004451- QUALITY JET ROOTER,INC. 011.1049.590000 $ 875.00 Plumbing Repair 22812 011.1049.590000 $ 169.00 Clear Drain Line 22867 08/14/2018 600676 $ 1,044.00 80 Printed:8/28/2018 10:03:OOAM Page 22 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001457- QUINN COMPANY 011.1046.520000 $ 4,087.18 parts to rebuild unit WO810197589 011.0013241 011.1046.520000 $ 148.19 misc parts WO810197589 011.0013241 011.1046.520000 $ 50.00 misc parts WO810197589 011.0013241 011.1046.520000 $ 75.00 environmental recycle fee WO810197589 011.0013241 011.1046.590000 $ 290.00 labor to disassemble and inspect unit WO810197589 011.0013241 011.1046.590000 $ 1,748.63 labor to rebuild unit WO810197589 011.0013241 011.1046.590000 $ 360.00 labor to test unit WO810197589 011.0013241 011.1046.520000 $ 414.24 Sales Tax 9.5% WO810197589 08/14/2018 600677 $ 7,173.24 003903- US HEALTHWORKS MEDICAL 011.1026.597000 $ 78.00 Medical Services/D.Barker 3348751CA GROUP, 08/14/2018 600678 $ 78.00 001085- SANITATION DISTRICTS OF LA 055.8200.500230 $ 4,360.33 Wastewater Treatment Surcharge 081418 COU 08/14/2018 600679 $ 4,360.33 81 Printed:8/28/2018 10:03:OOAM Page 23 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001624- ALLSTAR FIRE EQUIPMENT,INC 011.1033.850000 $ 1,516.80 Phenix 1500 Series First Due Helmet— 207956 011.0013141 011.1033.850000 $ 650.00 Phenix P/N PHE 103 Ratchet Suspension 207956 011.0013141 011.1033.850000 $ 285.00 Phenix P/N PHE 1107 Detachable Nomex 207956 011.0013141 011.1033.850000 $ 2,375.00 Thorogood Model 807-6003 Hellfire 207956 011.0013141 011.1033.850000 $ 27.00 Freight 207956 011.0013141 011.1033.850000 $ 458.55 Sales Tax 9.5% 207956 011.1033.850000 $ 462.80 Pelican 2765 LED Headlamps 208182 011.0013141 011.1033.850000 $ 28.00 Freight 208182 011.0013141 011.1033.850000 $ 43.97 Sales Tax 9.5% 208182 011.1033.850000 $ 3,700.00 ProTech Model PT-BTNSC Titan Short Cuff 208630 011.0013141 011.1033.850000 $ 540.00 Majestic PAC III Nomex Flash Hood 208630 011.0013141 011.1033.850000 $ 402.80 Sales Tax 9.5% 208630 08/16/2018 600680 $ 10,489.92 005662- ANIXTER,INC 055.8000.900000 $ 2,500.00 86052— 389929500 055.0002643 055.8000.900000 $ 3,479.16 190502111— 389929500 055.0002643 055.8000.900000 $ 568.02 Sales Tax 9.5% 389929500 08/16/2018 600681 $ 6,547.18 006303- ARISTATEK,INC 055.8100.900000 $ 4,995.00 Qty:1-PEAC-WMD WIN V6 3YR— 2018051502 055.0002641 08/16/2018 600682 $ 4,995.00 001948- AT&T 011.9019.560010 $ 146.04 Period:06/20-07/19 072018 08/16/2018 600683 $ 14E82 Printed:8/28/2018 10:03:OOAM Page 24 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001336- CURRENT WHOLESALE 055.8000.590000 $ 442.27 Electrical Supplies- 253412 055.0002539 ELECTRIC SUP 055.8400.590000 $ 181.52 Electrical Supplies- 253606 055.0002539 08/16/2018 600684 $ 623.79 003585- EMERGENCY VEHICLE GROUP, 055.8100.900000 $ 18,531.38 Qty:1-Provide and install one(1) 23481 055.0002639 INC 055.8100.900000 $ 11,795.03 Labor 23481 055.0002639 055.8100.900000 $ 3,204.97 Sublets 23481 055.0002639 055.8100.900000 $ 1,684.57 Sales Tax 9.5% 23481 08/16/2018 600685 $ 35,215.95 005825- FRONTIER 011.9019.560010 $ 55.13 Period:07/16-08/15 071618 08/16/2018 600686 $ 55.13 001792- LA COUNTY ASSESSOR OFFICE 011.9019.590110 $ 64.00 SBF Abstract- 18ASRE313 011.0011950 08/16/2018 600687 $ 64.00 000058- LEADER EMERGENCY VEHICLES 011.1033.520000 $ 630.00 #10481154- 90216516 011.0013146 011.1033.520000 $ 378.30 #10410179- 90216516 011.0013146 011.1033.520000 $ 646.27 #101408642- 90216516 011.0013146 011.1033.520000 $ 11.25 #10407433- 90216516 011.0013146 011.1033.520000 $ 11.25 #10407436- 90216516 011.0013146 011.1033.520000 $ 54.75 #10410150- 90216516 011.0013146 011.1033.520000 $ 104.67 Sales Tax 9.5% 90216516 83 08/16/2018 600688 $ 1,836.49 Printed:8/28/2018 10:03:OOAM Page 25 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 003704- LONG BEACH BMW 011.1031.570000 $ 920.26 Motorcycle Maintenance— 32355 011.0013232 MOTORCYCLES 08/16/2018 600689 $ 920.26 006203- MRC SMART TECHNOLOGY 011.9019.590110 $ 14,275.88 Managed Print Services IN897537 SOLUTIONS 08/16/2018 600690 $ 14,275.88 000629- OPEN ACCESS TECHNOLOGY 055.9200.596200 $ 793.44 Electronic Tagging— 138936 055.0002669 INTL,I 08/16/2018 600691 $ 793.44 003900- RICHARDS,WATSON& 011.1024.593200 $ 31.05 Re:Los Angeles MS4 Permit Petition 217858 GERSHON 08/16/2018 600692 $ 31.05 004441- U.S.DEPT OF EDUCATION 011.210260 $ 408.74 Garnishment:Payment Ben209239 NATIONA 08/16/2018 600693 $ 408.74 000883- UNITED RENTALS(NORTH 011.1049.590000 $ 6,591.90 Spot Cooler 155963758002 AMERICA) 08/16/2018 600694 $ 6,591.90 001481- VERIZON WIRELESS 011.9019.560010 $ 182.25 Period:07/18 9810445585 08/16/2018 600695 $ 182.25 84 Printed:8/28/2018 10:03:OOAM Page 26 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001695- CALMAT,CO 020.1084.520000 $ 629.48 Asphalt- 71807500 011.0012556 020.1084.520000 $ 606.13 Asphalt- 71807501 011.0012556 020.1084.520000 $ 202.91 Asphalt- 71817385 011.0012556 020.1084.520000 $ 309.13 Asphalt- 71823060 011.0012556 020.1084.520000 $ 309.13 Asphalt- 71825096 011.0012556 020.1084.520000 $ 504.86 Asphalt- 71830293 011.0012556 020.1084.520000 $ 327.61 Asphalt- 71830294 011.0012556 020.1084.520000 $ 89.24 Asphalt- 71833786 011.0012556 011.1043.520000 $ 87.60 Asphalt- 71837045 011.0012556 08/16/2018 600696 $ 3,066.09 001360- WESCO DISTRIBUTION,INC 055.9100.900000 $ 2,992.05 37.5KVA-7200-120/240- 734771 055.0002644 055.9100.900000 $ 284.24 Sales Tax 9.5% 734771 055.9100.900000 $ 6,144.36 3.75KVA-7200-277- 734772 055.0002644 055.9100.900000 $ 9,098.73 16340Y-277V-37.5KVA- 734772 055.0002644 055.9100.900000 $ 1,448.09 Sales Tax 9.5% 734772 08/16/2018 600697 $ 19,967.47 004448- BATTERY SYSTEMS,INC 011.1046.520000 $ 648.87 Vehicle Batteries- 4490576 011.0013185 011.1046.520000 $ 740.92 Vehicle Batteries- 4517247 011.0013185 011.1046.520000 $ -988.50 Credit- 4518078 011.0013185 08/21/2018 600698 $ 401.29 85 Printed:8/28/2018 10:03:OOAM Page 27 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001973- CALIFORNIA FRAME&AXLE 011.1046.520000 $ 55.00 Front End Repairs— S0096 011.0013193 011.1046.520000 $ 171.S7 Front End Repairs— 50129 011.0013193 011.1046.520000 $ 578.48 Front End Repairs— 50232 011.0013193 011.1046.520000 $ 45.00 Front End Repairs— 50340 011.0013193 08/21/2018 600699 $ 850.05 000818- CAMINO REAL CHEVROLET 011.1046.520000 $ 152.68 Auto Parts— 11495 011.0013186 011.1046.520000 $ 75.76 Auto Parts— 12017 011.0013186 011.1046.520000 $ 88.30 Auto Parts— 12278 011.0013186 011.1046.520000 $ -235.25 Credit— CM99280 011.0013186 08/21/2018 600700 $ 81.49 86 Printed:8/28/2018 10:03:OOAM Page 28 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 004163- CENTRAL FORD 011.1046.520000 $ 92.61 Auto Parts- 320346 011.0013187 011.1046.520000 $ 52.90 Auto Parts- 320355 011.0013187 011.1046.520000 $ 233.62 Auto Parts- 320668 011.0013187 011.1046.520000 $ 108.89 Auto Parts- 321026 011.0013187 011.1046.520000 $ 34.07 Auto Parts- 321142 011.0013187 011.1046.520000 $ 16.37 Auto Parts- 321144 011.0013187 011.1046.520000 $ 58.60 Auto Parts- 321248 011.0013187 011.1046.520000 $ 167.09 Auto Parts- 321279 011.0013187 011.1046.520000 $ 178.92 Auto Parts- 321320 011.0013187 011.1046.520000 $ -164.46 Auto Parts- 321375 011.0013187 011.1046.520000 $ 180.33 Auto Parts- 321390 011.0013187 011.1046.520000 $ 225.76 Auto Parts- 321442 011.0013187 08/21/2018 600701 $ 1,184.70 001336- CURRENT WHOLESALE 011.1049.520000 $ 19.00 Electrical&Hardware Supplies- 253261 011.0013212 ELECTRIC SUP 011.1049.520000 $ 228.48 Electrical&Hardware Supplies- 253487 011.0013212 011.1049.520000 $ 233.17 Electrical&Hardware Supplies- 253488 011.0013212 011.1049.520000 $ 102.55 Electrical&Hardware Supplies- 253489 011.0013212 011.1048.520000 $ 86.54 Electrical&Hardware Supplies- 253678 011.0013212 011.1049.520000 $ 228.44 Electrical&Hardware Supplies- 253709 011.0013212 011.1049.520000 $ 380.71 Electrical&Hardware Supplies- 253751 011.0013212 08/21/2018 600702 $ 1,27E 87 Printed:8/28/2018 10:03:00AM Page 29 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000524- FERGUSON WATERWORKS 011.120010 $ 2,125.32 Water Parts- 640037 011.0013219 08/21/2018 600703 $ 2,125.32 006395- SANGHAK KIM 011.199999 $ 308.00 Ref 80%C-2018-1082 Ref000209360 08/21/2018 600704 $ 308.00 000804- LB JOHNSON HARDWARE CO 011.1049.520000 $ 14.49 Plumbing&Building Hardware- 697869 011.0013208 #1 011.1043.520000 $ 309.52 Plumbing&Building Hardware- 697884 011.0013208 011.1049.520000 $ 21.25 Plumbing&Building Hardware- 697961 011.0013208 011.1049.520000 $ 9.23 Plumbing&Building Hardware- 698099 011.0013208 011.1049.520000 $ 10.06 Plumbing&Building Hardware- 698256 011.0013208 011.1049.520000 $ 18.93 Plumbing&Building Hardware- 698332 011.0013208 011.1046.520000 $ 13.95 Plumbing&Building Hardware- 698381 011.0013208 011.1043.520000 $ 84.17 Plumbing&Building Hardware- 789497 011.0013208 08/21/2018 600705 $ 481.60 000309- NAPA AUTO PARTS 011.1046.520000 $ 1,810.39 Auto Parts&Accessories- 073118_MULTIPLE 011.0013192 08/21/2018 600706 $ 1,810.39 005544- 3SI SECURITY SYSTEMS,INC 011.9019.590110 $ 1,080.00 ANNUAL USAGE TRACKING 566136 011.0013299 08/23/2018 600707 $ 1,080.00 88 Printed:8/28/2018 10:03:OOAM Page 30 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000005- A THRONE CO,INC 011.1043.520000 $ 111.33 Portable Restrooms 533887 055.8100.596200 $ 84.00 Portable Restrooms 533888 055.8100.596200 $ 279.14 Portable Restrooms 533889 055.8100.596200 $ 88.95 Portable Restrooms 533890 08/23/2018 600708 $ 563.42 005348- AGILITY RECOVERY SOLUTIONS 011.9019.590110 $ 415.00 Disaster Recovery Services 54548 08/23/2018 600709 $ 415.00 001624- ALLSTAR FIRE EQUIPMENT,INC 011.1033.850000 $ 9,293.80 Lion BDU535-30 Navy Blue Long Sleeve 138386 011.0013182 011.1033.850000 $ 50.00 Set-up Fee 138386 011.0013182 011.1033.850000 $ 882.91 Sales Tax 9.5% 138386 08/23/2018 600710 $ 10,226.71 000314- ANGEL CITY DATA,INC 011.9019.590110 $ 1,800.00 81.25 hours— 16179 011.0012859 08/23/2018 600711 $ 1,800.00 001544- AREA E DISASTER 011.4031.596200 $ 1,656.00 Membership Dues 201924 MANAGEMENT BRD 08/23/2018 600712 $ 1,656.00 001948- AT&T 055.9000.560010 $ 225.87 Period:06/10-07/09 11601433 056.5600.560010 $ 582.85 Period:06/10-07/09 11601436 056.5600.560010 $ 20.27 Period:06/10-07/09 11601535 08/23/2018 600713 $ 82£89 Printed:8/28/2018 10:03:OOAM Page 31 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001948- AT&T 011.9019.560010 $ 559.21 Period:06/20-07/19 072018(2) 08/23/2018 600714 $ 559.21 001948- AT&T 055.9200.560010 $ 239.38 Period:07/19-08/18 071918 055.9200.560010 $ 152.00 Period:06/19-07/18 4361092400 08/23/2018 600715 $ 391.38 004303- ATHENS INSURANCE SERVICES, 011.1026.594200 $ 5,216.66 TPA Fees 07/18 IVC16393 INC 011.1026.594200 $ 5,216.66 TPA Fees 08/18 IVC16S64 08/23/2018 600716 $ 10,433.32 003135- BURHENN&GEST,LLP 011.1024.593200 $ 354.88 Professional Services 3461 08/23/2018 600717 $ 354.88 000947- DAILY JOURNAL CORPORATION 056.5600.596600 $ 210.00 Publication Services B3152947 056.5600.596600 $ 210.00 Publication Services B3152955 056.5600.596600 $ 210.00 Publication Services B3152961 08/23/2018 600718 $ 630.00 002566- DEWEY PEST CONTROL 055.8400.590000 $ 122.00 Period:07/18 11939297 056.5600.520000 $ 65.00 Period:07/18 11955682 08/23/2018 600719 $ 187.00 001746- ENTENMANN-ROVIN CO 011.1033.520000 $ 347.43 Paramedic Pin 137135IN 08/23/2018 600720 $ 347go Printed:8/28/2018 10:03:OOAM Page 32 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 004438- FLEMING ENVIRONMENTAL, 011.1049.590000 $ 650.00 Operator Site Inspections 07/18 13821 INC 011.1049.590000 $ 2,925.00 Annual Monitoring&Tests 13828 011.1049.590000 $ 775.00 Vapor Recovery Test 13867 08/23/2018 600721 $ 4,350.00 000456- GATEWAY CITIES COUNCIL OF 011.1043.596200 $ 10,000.00 Membership Dues FY 2018-2019 061418 GOVT 08/23/2018 600722 $ 10,000.00 004239- HSA BANK 011.1026.502030 $ 500.00 Employer Contribution 09/01/18 081518 08/23/2018 600723 $ 500.00 000706- INFRASTRUCTURE 020.1084.596200 $ 499.34 Professional Services 07/18 10951 ENGINEERING COR 08/23/2018 600724 $ 499.34 000829- IRON MOUNTAIN 011.9019.560010 $ 158.96 Storage Services 201663761 08/23/2018 600725 $ 158.96 006258- ANGELA KIMMEY 055.9000.596500 $ 85.74 SCPPA State Legislators Staff Tour 072318 055.9000.596500 $ 24.31 SCPPA Tour Prep&Materials Drop Off 072418(3) 055.9000.596500 $ 33.03 CMUA Wildfire Issues Workshop&Strategy 072418(4) 08/23/2018 600726 $ 143.08 003272- LANGUAGE LINE SERVICES,INC 011.1031.594200 $ 16.88 Interpretation Services 073118 08/23/2018 600727 $ 1(9 Printed:8/28/2018 10:03:OOAM Page 33 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O# DATE NUMBER AMOUNT 003257- LAWSON PRODUCTS,INC 011.1043.520000 $ 935.46 6 gallon Pick-Up Sentry Spill Response 9305988715 011.0013276 011.1043.520000 $ 88.87 Sales Tax 9.5% 9305988715 08/23/2018 600728 $ 1,024.33 003908- LOPEZ&LOPEZ TIRE SERVICE 011.1046.520000 $ 628.96 Tires,Accessories&Repairs- 20044 011.0013189 011.1046.520000 $ 288.20 Tires,Accessories&Repairs- 20046 011.0013189 011.1046.520000 $ 233.45 Tires,Accessories&Repairs- 20051 011.0013189 011.1046.520000 $ 113.55 Tires,Accessories&Repairs- 20102 011.0013189 011.1046.520000 $ 15.00 Tires,Accessories&Repairs- 20106 011.0013189 011.1046.520000 $ 15.00 Tires,Accessories&Repairs- 20153 011.0013189 011.1046.520000 $ 213.85 Tires,Accessories&Repairs- 20167 011.0013189 011.1046.520000 $ 45.00 Tires,Accessories&Repairs- 20175 011.0013189 011.1046.520000 $ 15.00 Tires,Accessories&Repairs- 20213 011.0013189 011.1046.520000 $ 397.70 Tires,Accessories&Repairs- 20231 011.0013189 011.1046,520000 $ 30.00 Tires,Accessories&Repairs- 20295 011.0013189 011.1046.520000 $ 18.00 Tires,Accessories&Repairs- 88810B 011.0013189 011.1046.520000 $ 30.00 Tires,Accessories&Repairs- 8889E 011.0013189 08/23/2018 600729 $ 2,043.71 000618- MTGL,INC 011.1043.900000 $ 182.00 Professional Services 59081 08/23/2018 600730 $ 182.00 002348- NEWARK ELEMENT14 055.8000.590000 $ 171.16 Electrical Parts- 30531970 055.0002673 055.8000.590000 $ 272.60 Electrical Parts- 30544827 055.0002673 92 08/23/2018 600731 $ 443.76 Printed:8/28/2018 10:03:OOAM Page 34 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006185- NEWGEN STRATEGIES& 055.9200.595200 $ 2,390.00 Professional Services 6806 SOLUTIONS 08/23/2018 600732 $ 2,390.00 004226- NIELSEN,MERKSAMER, 011.1002.596200 $ 471.50 Professional Services 07/18 80118 PARRINELLO 08/23/2018 600733 $ 471.50 006401- ONE CLOTHING,INC 055.7200.596702 $ 12,163.95 Customer Incentive Program 082018 08/23/2018 600734 $ 12,163.95 006153- RUSS BASSETT CORP 011.4031.520000 $ 2,683.68 Cabinet for Communications Center 86600 08/23/2018 600735 $ 2,683.68 003775- SILVA'S PRINTING NETWORK 011.1060.520000 $ 151.11 Business Cards 26619 08/23/2018 600736 $ 151.11 005790- SIMON WIND,INC 055.9000.900000 $ 1,000.00 Data Collection Services 1807 08/23/2018 600737 $ 1,000.00 000380- STACY MEDICAL CENTER 011.1031.596200 $ 1,475.00 Medical Services 521127729 011.1031.596200 $ 1,020.00 Medical Services 521127858 08/23/2018 600738 $ 2,495.00 006132- THYSSENKRUPP ELEVATOR 055.8400.590000 $ 4,794.00 Elevator Repairs Deposit 081518 CORPORAT 08/23/2018 600739 $ 4,79493 Printed:8/28/2018 10:03:OOAM Page 3S of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006371- TIREHUB,LLC 011.1046.520000 $ 523.60 P235/55R17 goodyear eagle rs-a tires 4109733 011.0013247 011.1046.520000 $ 181.50 P225/701115 goodyear wrangler sr-a tires 4212965 011.0013260 08/23/2018 600740 $ 705.10 002905- TLC PET MEDICAL CENTER 011.1031.596200 $ 56.00 Veterinary Services 368423 011.1031.596200 $ 2,140.30 Veterinary Services 371984 08/23/2018 600741 $ 2,196.30 005338- TNT FIREWORKS 011.1033.410211 $ 500.00 Ref.Fireworks Stand Deposits 082118 08/23/2018 600742 $ 500.00 006400- IMAN TORBATI 055.9100.596500 $ 52.32 RTAC Training 072618 08/23/2018 600743 $ 52.32 000282- TRI-CITY MUTUAL WATER 011.1033.560000 $ 157.50 Period:07/18 080118 COMPANY 08/23/2018 600744 $ 157.50 001714- UNIVERSITY OF CA 011.1024.596600 $ 437.79 CA Municipal Law Handbook 10771366 08/23/2018 600745 $ 437.79 003903- US HEALTHWORKS MEDICAL 011.1026.597000 $ 39.00 Medical Services 3359168CA GROUP, 08/23/2018 600746 $ 39.00 94 Printed:8/28/2018 10:03:00AM Page 36 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001695- VULCAN MATERIALS CO 020.1084.520000 $ 315.97 Asphalt— 71844788 011.0012556 020.1084.520000 $ 427.24 Asphalt— 71849858 011.0012556 011.1043.520000 $ 80.06 Asphalt— 71849859 011.0012556 020.1084.520000 $ 86.21 Asphalt— 71851759 011.0012556 011.1043.520000 $ 662.33 Asphalt— 71870166 011.0012556 08/23/2018 600747 $ 1,571.81 TOTAL EARLY CHECKS $ 338,876.03 95 Printed:8/28/2018 30:03:OOAM Page 37 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 WARRANTS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000005- A THRONE CO,INC 011.1043.520000 $ 111.33 Portable Restrooms 537595 055.8100.596200 $ 84.00 Portable Restrooms 537596 055.8100.596200 $ 279.14 Portable Restrooms 537597 055.8100.596200 $ 88.95 Portable Restrooms 537598 09/04/2018 600748 $ 563.42 004318- A-BEST INDUSTRIAL,INC 056.5600.900000 $ 399.30 AB-FS299H-SEAT/DISK"' IN11103 056.0000532 056.5600.900000 $ 3,373.20 AB-FS310-32A-RPRHARD— IN11103 056.0000532 056.5600.900000 $ 358.39 Sales Tax 9.5% IN11103 09/04/2018 600749 $ 4,130.89 001723- AFC HYDRAULIC SEALS& 011.1046.520000 $ 456.00 Seal kits for 2-1/2"rod x 5"bore 27080 011.0013263 REPAIR 011.1046.520000 $ 141.00 10 211 hose x 81"w12m12-12mj12 hose assy 27080 011.0013263 011.1046.520000 $ 131.00 10 211 hose x 81"w12m12ee hose assy 27080 011.0013263 011.1046.520000 $ 334.00 10 211 hose x 106"w12fjb12-12fj12 hose 27080 011.0013263 011.1046.520000 $ 95.00 10 211 hose x 48"w/12mj12-12fj12 hose 27080 011.0013263 011.1046.590000 $ 2,000.00 Labor to remove and reinstall hydraulic 27080 011.0013263 011.1046.590000 $ 900.00 Labor to disassemble,inspect,hone, 27080 011.0013263 011.1046.520000 $ 109.92 Sales Tax 9.5% 27080 09/04/2018 600750 $ 4,166.92 006308- ANAYA SERVICE CENTER 011.1046.590000 $ 70.00 Labor only to repair vacuum hoses to 30504 011.0013314 09/04/2018 600751 $ 7(96 Printed:8/28/2018 10:03:OOAM Page 38 of43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 WARRANTS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006376- BELL GARDENS AUTO BODY 011.1046.520000 $ 227.17 Parts to repair 080918 011.0013258 011.1046.520000 $ 175.00 Paint&supplies 080918 011.0013258 011.1046.590000 $ 265.00 Body labor 080918 011.0013258 011.1046.590000 $ 250.00 Paint labor 080918 011.0013258 011.1046.590000 $ 5.00 Miscellaneous 080918 011.0013258 011.1046.520000 $ 38.21 Sales Tax 9.5% 080918 09/04/2018 600752 $ 960.38 000818- CAMINO REAL CHEVROLET 011.1046.520000 $ 191.54 15102145 fan clutch CVCS143169 011.0013261 011.1046.520000 $ 96.29 15102144 fan blades CVCS143169 011.0013261 011.1046.590000 $ 520.00 Labor to diagnose and repair CVCS143169 011.0013261 011.1046.520000 $ 27.34 Sales Tax 9.5% CVCS143169 09/04/2018 600753 $ 835.17 003856- COMMERCIAL TIRE COMPANY 011.1046.520000 $ 929.70 LT215/851116 hankook rh12 10 ply tires 1147299 011.0013264 011.1046.590000 $ 10.50 State fire fee 1147299 011.0013264 011.1046.590000 $ 45.00 Disposal fee 1147299 011.0013264 011.1046.520000 $ 88.32 Sales Tax 9.5% 1147299 09/04/2018 600754 $ 1,073.52 006045- COMPRESSOR SERVICE 055.8400.590000 $ 337.19 Compressor Maintenance 1677 PROFESSIONA 09/04/2018 600755 $ 337.19 97 Printed:8/28/2018 10:03:OOAM Page 39 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 WARRANTS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001402- HUNTINGTON PARK RUBBER 011.1004.520000 $ 77.32 2"X 2"Self Inking Stamps/Blue Ink— BB012471 011.0013306 STAMP C 011.1004.520000 $ 7.35 Sales Tax 9.5% BB012471 09/04/2018 600756 $ 84.67 000686- IGOE&COMPANY,INC 011.1026.594200 $ 200.00 Administrative Fees 180844 09/04/2018 600757 $ 200.00 005080- JAS PACIFIC 011.1041.595200 $ 440.00 Plan Check&Inspection Services B113001 011.1041.595200 $ 2,031.25 Plan Check&Inspection Services PC5137 09/04/2018 600758 $ 2,471.25 005635- LOS ANGELES COUNTY BICYCLE 011.1021.550000 $ 200.00 Bike Repair Workshop 31089 COA 09/04/2018 600759 $ 200.00 000813- BRUCE V MALKENHORST,SR 011.1026.502031 $ 176.72 RX Reimbursements 080918 09/04/2018 600760 $ 176.72 001150- MCMASTER CARR SUPPLY 011.1046.520000 $ 566.64 2967T5 high tension ratchet load 69797281 011.0013266 COMPANY 011.1046.520000 $ 201.60 3363T93 grade 70 chain-not for 69797281 011.0013266 011.1046.590000 $ 35.09 Freight 69797281 011.0013266 011.1046.520000 $ 72.98 Sales Tax 9.5% 69797281 09/04/2018 600761 $ 876.31 98 Printed:8/28/2018 30:03:00AM Page 40 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 WARRANTS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001096- MELVYN GREEN&ASSOCIATES, 011.1041.595200 $ 9,406.73 Plan Check Services 07/18 14099 INC 09/04/2018 600762 $ 9,406.73 006124- ANTHONY MIRANDA 011.1031.502030 $ 238.98 Vision Benefits/A.Miranda 080918 011.1031.502030 $ 237.98 Vision Benefits/N.Miranda 081418 09/04/2018 600763 $ 476.96 001957- TODD NEWTON 011.1031.540000 $ 265.03 Reimb.Half Cost of Bulletproof Vest 081518 09/04/2018 600764 $ 265.03 004831- PACIFIC AUTO REPAIR 011.1046.520000 $ 250.00 Body control module 2143 011.0013268 011.1046.590000 $ 190.00 Labor to diagnose and repair 2143 011.0013268 011.1046.520000 $ 23.75 Sales Tax 9.5% 2143 09/04/2018 600765 $ 463.75 003681- ADRIANA RAMOS 011.1033.502030 $ 176.60 Vision Benefits/A.Ramos 080918 09/04/2018 600766 $ 176.60 000238- ERNESTO SMITH 011.9019.502030 $ 99.00 Vision Benefits/E.Smith 081318 09/04/2018 600767 $ 99.00 000380- STACY MEDICAL CENTER 011.1031.596200 $ 2,090.00 Medical Services 080618 09/04/2018 600768 $ 2,090.00 000635- JASON TOMLINSON 011.1046.502030 $ 124.00 Vision Benefits/L.Cortez 081418 09/04/2018 600769 $ 12,99 Printed:8/28/2018 10:03:OOAM Page 41 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.6 SEPTEMBER 4,2018 WARRANTS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 005296- UNIFIRST CORPORATION 011.1060.520000 $ 29.38 OGIO-Jewel Polo— 3052196745 011.0013294 011.1060.520000 $ 2.79 Sales Tax 9.5% 3052196745 09/04/2018 600770 $ 32.17 004225- MANUEL VAZQUEZ 011.1033.596700 $ 325.00 Reimb.Wildland Command Operations 080918 09/04/2018 600771 $ 325.00 006133- JOHN PAUL VITTORIO 011.1033.596700 $ 1,350.00 Reimb.Truck Academy Course 080918 09/04/2018 600772 $ 1,350.00 TOTAL WARRANTS $ 30,955.68 100 Printed:8/28/2018 10:03:OOAM Page 42 of 43 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 6 SEPTEMBER 4,2018 RECAP BY FUND FUND ELECTRONIC TOTAL EARLY CHECK TOTAL WARRANT TOTAL GRAND TOTALS 011-GENERAL $ 719,080.27 $ 233,753.53 $ 26,035.51 $ 978,869.31 020-WATER 31,462.04 4,307.25 0.00 35,769.29 O55-LIGHT&POWER 9,780,903.05 99,517.13 789.28 9,881,209.46 056-NATURAL GAS 2,889,661.24 1,298.12 4,130.89 2,895,090.25 057-FIBER OPTIC 5,638.49 0.00 0.00 5,638.49 GRAND TOTAL $ 13,426,745.09 $ 338,876.03 $ 30,955.68 $ 13,796,576.80 TOTAL CHECKS TO BE PRINTED 25 101 Printed:8/28/2018 10:03:OOAM Page 43 of 43 City Council Agenda Item Report Agenda Item No. COV-302-2018 Submitted by:John Lau Submitting Department:Finance/Treasury Meeting Date:September 4, 2018 SUBJECT Approval of RDA Obligation Retirement Account Warrant Register No. 45 Covering the Period of July 10 through August 27, 2018 Recommendation: A. Approve RDA Obligation Retirement Account Warrant Register No. 45 which totals $210.00 and consists of the following: 1) Ratification of electronic payments totaling$210.00. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval Pursuant to the aforementioned code section, the City Treasurer has prepared RDA Obligation Retirement Account Warrant Register No. 45 covering claims and demands presented during the period of July 10 through August 27, 2018, drawn, or to be drawn, from East West Bank for City Council approval Fiscal cal Impact: None. ATTACHMENTS • 1. RDA Obligation Retirement Fund Account Warrant Register No. 45 102 J.J-. ., �{Of VAP - c•: o CITY OF VERNON h k RDA OBLIGATION RETIREMENT ACCOUNT WARRANT REGISTER NO.45 "-e s; �t+ SEPTEMBER 4,2018 I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed warrants register have been audited for accuracy and availability of funds for payments and have been audited by the City Council of the City of Vernon and that all of said that said claims and/or demands are accurate and that the funds are available for warrants are approved for payments except Warrant Numbers: payments thereof. /70� /;� William Fox Finance Director Date: 103 Printed:8/28/2018 9:27:11AM CITY OF VERNON RDA OBLIGATION RETIREMENT ACCOUNT WARRANT REGISTER NO.45 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 005506- BEST BEST&KRIEGER,LLP 022.1022.593200 $ 210.00 Re:Redevelopment Advice 826805 08/07/2018 20 $ 210.00 TOTAL ELECTRONIC $ 210.00 104 Printed:8/28/2018 9:27:11AM Page 1 of 2 CITY OF VERNON RDA OBLIGATION RETIREMENT ACCOUNT WARRANT REGISTER NO.45 SEPTEMBER 4,2018 RECAP BY FUND FUND ELECTRONIC TOTAL EARLY CHECK TOTAL WARRANT TOTAL GRAND TOTALS 022-VERNON REDEVELOPMENT AGENCY $ 210.00 $ 0.00 $ 0.00 $ 210.00 GRAND TOTAL $ 210.00 $ 0.00 $ 0.00 $ 210.00 TOTAL CHECKS TO BE PRINTED 0 105 Printed:8/28/2018 9:27:11AM Page 2 of 2 City Council Agenda Item Report Agenda Item No. COV-295-2018 Submitted by:John Lau Submitting Department:Finance/Treasury Meeting Date:September 4, 2018 SUBJECT Approval of Federal Funds for Street Improvements Account Warrant Register No. 23 Covering the Period of August 14 through August 27, 2018 Recommendation: A. Approve Federal Funds for Street Improvements Account Warrant Register No. 23 which totals $35,426.68 and consists of the following: 1) Ratification of electronic payments totaling$35,426.68. Backgroud: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval Pursuant to the aforementioned code section, the City Treasurer has prepared Federal Funds for Street Improvements Account Warrant Register No. 23 covering claims and demands presented during the period of August 14 through August 27, 2018, drawn, or to be drawn, from East West Bank for City Council approval Fiscal cal Impact: None. ATTACHMENTS • 1. Federal Funds for Street Improvements Warrant Register No. 23 106 {"Q '►IC L��AAA 0 C�Oi q FEDERAL FUNDS FOR STREET IMPROVEMENTS WARRANT REGISTER NO.23 a� # SEPTEMBER 4,2018 +�V�LT tMpJ I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed warrants register have been audited for accuracy and availability of funds for payments and have been audited by the City Council of the City of Vernon and that all of said that said claims and/or demands are accurate and that the funds are available for warrants are approved for payments except Warrant Numbers: payments Athereof. � , William Fox Finance Director uC', 5T fa, Date: 107 Printed:8/28/2018 9:18:24AM FEDERAL FUNDS FOR STREET IMPROVEMENTS WARRANT REGISTER NO.23 SEPTEMBER 4,2018 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 003975- CNS ENGINEERS,INC 011.2043.900000 $ 31,988.00 Consulting Services For The Design Of 8017-43 011.0004903 011.1043.900000 $ 892.80 Change Order#6— 8017-43 011.0004903 011.2043.900000 $ 2,545.88 Change Order#7 8017-43 011.0004903 08/23/2018 25 $ 35,426.68 TOTAL ELECTRONIC $ 35,426.68 108 Printed:8/28/2018 9:18:24AM Page 1 of 2 FEDERAL FUNDS FOR STREET IMPROVEMENTS WARRANT REGISTER NO. 23 SEPTEMBER 4,2018 RECAP BY FUND FUND ELECTRONIC TOTAL EARLY CHECK TOTAL WARRANT TOTAL GRAND TOTALS 011-GENERAL $ 35,426.68 $ 0.00 $ 0.00 $ 35,426.68 GRAND TOTAL $ 35,426.68 $ 0.00 $ 0.00 $ 35,426.68 TOTAL CHECKS TO BE PRINTED 0 109 Printed:8/28/2018 9:18:24AM Page 2 of 2 City Council Agenda Item Report Agenda Item No. COV-279-2018 Submitted by:William Fox Submitting Department:Finance/Treasury Meeting Date:September 4, 2018 SUBJECT Amendment No. 2 to the Services Agreement with Epic Land Solutions, Inc. for Infrastructure Valuation in Accordance with GASB 34 and 51 Recommendation: A. Find that entering into an amendment with Epic Land Solutions, who is the appraiser currently providing infrastructure valuation services, in accordance with GASB 34 and 51 is exempt under the California Environmental Quality Act(CEQA),because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a`project"as defined by CEQA Guidelines section 15378. Even if such were considered a project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule is that CEQA only applies to activities that may have a significant effect on the environment; and B. Approve Amendment No. 2 with Epic Land Solutions, Inc. ("Epic')which will extend the time for the completion of the project until December 31, 2018 for an additional amount of$80,000; and C. Authorize the City Administrator to execute Amendment No. 2 with Epic in substantially the same form as submitted herewith, in order to complete phase 2 of the infrastructure valuation in accordance with GASB 34 and 51. Backgroud: In May 2016, the City issued a Request for Proposal("RFP') for Infrastructure Valuation in Accordance with Government Accounting Standards Board(GASB) numbers 34 and 51 pronouncements. A thorough solicitation process was conducted. This included reaching out to twenty valuation firms and placement of the RFP on the City's website for other interested firms to participate. A total of three proposal responses were received. The three proposal responses were reviewed and evaluated. Interviews were also conducted with the three responding firms. Epic Land Solutions, Inc. was determined to be the best overall suited firm and was unanimously selected by the review panel to undertake the assignment. The initial scope of work was to perform an asset valuation of the government type infrastructure assets in accordance with GASB 34 and 51 for a total cost not to exceed $175,000. The class of assets to be evaluated were as follows: • Streets • Curbs &Gutters • Sidewalks • Right-Of-Ways • Streetlights • Street Signs • Sewer Lines 110 • Storm Drain Lines • Catch Basin/Gates • Water Wells • Bridges • Traffic Signals • Trees The completion of the initial valuation result in$131.2 million of additional assets being added to the Citys books that were previously not valued following GASB Pronouncements#34 and#51. Due to this successful outcome of the initial effort on government assets, the scope of services was expanded to incorporate the valuation of Vernon Public Utilities (VPU) assets, which could also benefit from the valuation process. The valuation of the VPU assets became phase 2 of the project. When phase 2 is complete, it will result in the full valuation of all City assets. To address the scope change to incorporate VPU assets,Amendment No. 1 was initiated that extended the project completion date to September 19, 2018 without any additional cost. The initial funding of$175,000 approved for the agreement has now been exhausted. An additional$80,000 is required in order to complete the remaining portion of the valuation of the VPU infrastructure assets. With the approval of this request, the new total contract value will be $255,000. A time extension is also required until December 31, 2018 to in order to finalize the phase 2 effort. The completion of the phase 2 effort will result in the valuation of the City's entire asset infrastructure to be in full compliance with GASB 34 and 51. The City Attorneys Office has reviewed and approved the proposed Amendment No. 2. Fiscal cal Impact: The approval of the $80,000 will allow the completion of the infrastructure asset valuation. The revised contract value will be $255,000. The requested funding was budgeted for in the 2018-19 fiscal budget, as it was anticipated that the additional fiords would be required to finalize the effort. ATTACHMENTS • 1. Amendment No. 2 with Epic Land Solutions, Inc. 111 AMENDMENT NO. 2 TO THE SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND EPIC LAND SOLUTIONS,INC. FOR INFRASTRUCTURE VALUATION IN ACCORDANCE WITH GASB 34 AND 51 This Amendment("Amendment No. 2") to that certain Agreement for infrastructure valuation in accordance with Governmental Accounting Standards Board("GASB") 34 and 51 dated September 20, 2016, (the "Agreement"), is made as of September 4, 2018,by and between the City of Vernon, a California charter city and municipal corporation (the "City"), and Epic Land Solutions, Inc. ("Contractor"), a California corporation. WHEREAS, the City and Contractor are parties to a written Agreement, as amended, dated September 20, 2016,under which Contractor provides infrastructure valuation in accordance with GASB 34 and 51 ("the Agreement"); and WHEREAS, the City and Contractor desire to amend the Agreement to renew the Agreement for an additional one hundred and three (103) days effective September 19, 2018, through December 31, 2018, for a total additional amount not to exceed$80,000.00. NOW, THEREFORE, the parties to this Amendment No. 2 agree as follows: 1. The Agreement has been renewed for an additional one hundred and three (103) day period, and the Termination Date listed on the Cover Page is amended to December 31, 2018. 2. Contractor's grand total consideration for the renewal term of this Amendment, from September 19, 2018, to December 31, 2018, shall not exceed the amount of Eighty Thousand Dollars ($80,000.00), without prior City Council approval and written amendment of the Agreement. 3. Except as expressly modified by this Amendment No. 2, all provisions of the Agreement, including the total compensation amount, shall remain in full force and effect. 4. The provisions of this Amendment No. 2 shall constitute the entire agreement of the parties with respect to the subject matter included in this Amendment No. 2 and shall supersede any other agreement, understanding, or arrangement, whether written or oral, between the parties with respect to the subject matter of this Amendment No. 2. 5. The person or persons executing this Amendment No. 2 on behalf of each of the parties warrants and represents that he or she has the authority to execute this Amendment No. 2 on behalf of that party and has the authority to bind that parry to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties have signed this Amendment No. 2 as of the date stated in the introductory clause. [SIGNATURES FOLLOW ON NEXT PAGE] 112 - 1 - CITY OF VERNON a California charter city Epic Land Solutions, Inc., a California corporation and municipal corporation By: By: Name: Carlos Fandino, City Administrator Title: ATTEST: By: Name: Maria E. Ayala, City Clerk Title: APPROVED AS TO FORM: Zaynah Moussa, Senior Deputy City Attorney 113 - 2 - City Council Agenda Item Report Agenda Item No. COV-269-2018 Submitted by:Adriana Ramos Submitting Department:Fire Department Meeting Date:September 4, 2018 SUBJECT Fire Department Activity Report for the Period of July 16 through July 31, 2018 Recommendation: A. Receive and file. Backgroud: Attached is a copy of the Vernon Fire Department Activity Report which covers the period of July 16, 2018 through July 31, 2018. This report covers hours for Fire Prevention, Training, Pre-Incident, Periodic Testing, Public Service Programs and Routine Maintenance. Fiscal cal Impact: None. ATTACHMENTS • 1. Fire Department Activity Report- 07/16/18 to 07/31/18 114 VERNON FIRE DEPARTMENT COMPANY ACTIVITIES July 16, 2018 to July 31, 2018 This Period Last Year This This Year Last Year To Date Period To Date ACTIVITY TYPE FIRE PREVENTION: Regular Inspections (#): 69 822 12 933 Re-Inspections (#): 31 141 0 95 Spec. Haz. Inspections (#): 2 82 2 27 Total Inspections: 102 1045 14 1055 Total Man Hours: 118 1462 42 1505 TRAINING (HOURS): Firefighting 109 1538 101 1450 Hazardous Materials 36 554 47 543 Safety 134 1840 132 1798 Apparatus Operations 134 1857 134 1781 Equipment Operations 133 1858 131 1762 CPR 0 39 14 61 First Aid 6 439 33 466 Total Hours: 552 8125 592 7861 PRE-INCIDENT (HOURS Planning 97 1217 99 1292 District Familiarization 90 1222 106 1367 Total Hours: 187 2439 205 2659 PERIODIC TEST (HOURSh Hose Testing 0 6 0 9 Pump Testing 0 6 0 27 Total Hours: 0 12 0 36 115 Page 1 PUBLIC SERVICE PROGRAMS (HOURS) School Programs 0 31 0 54 Fire Brigades 0 0 0 11 Emergency Preparedness l 202 15 189 Total Hours: 1 233 15 254 ROUTINE MAINTENANCE (HOURS Station 125 1729 131 1630 Apparatus 130 1772 135 1648 Equipment 130 1824 136 1688 Total Hours: 385 5325 402 4966 Grand Total Hours: 1243 17596 1256 17281 Tireactivity 116 Page 2 City Council Agenda Item Report Agenda Item No. COV-284-2018 Submitted by:Adriana Ramos Submitting Department:Fire Department Meeting Date:September 4, 2018 SUBJECT Sale of 1994 Seagrave Type I Pumper Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act("CEQA')review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a`project"as defined by CEQA Guidelines section 15378; and B. Accept an offer from Rio Hondo College to purchase one (1) 1994 Seagrave Type 1 Pumper("Engine") in the amount of$3,000 and authorize staff to proceed with the sale of the Engine. Backgroud: The Fire Department received approval from the Finance/Purchasing department to sell its 1994 Seagrave Type I Pumper(the "Engine') since it no longer fulfills the needs of the department. After a month of advertisement, the department received an offer from Rio Hondo College to purchase the Engine. In consideration of the age and current condition of the Engine, the proposed offer of$3,000 is fair, and is aligned with market value. The City Attorney's office has reviewed and approved the executed Liability Release Agreement. If the offer is accepted by by the City Council, staff will proceed with the sale of the Engine to Rio Hondo College. Fiscal Impact: The City will receive $3,000 for the sale of the Engine. ATTACHMENTS • 1. Offer Letter from Rio Hondo College • 2. Rio Hondo College Liability Release Agreement 117 Rio Hondo College 3600 Workman Mill Road Whittier, CA 90601 June 25, 2018 Dear Bruce English, Thank you for the opportunity to purchase the Vernon Fire Engine 1994 Model TB50CN 1500 GPM for $3,000.00. We understand the unit will be sold "as is". This vehicle will be for regional firefighting training. The need for an invoice to be submitted by June 28t' is important as we are ending our fiscal year accounting. We also would need a W-9 please to process a check. On behalf of Rio Hondo College, thank you for supporting the training of tomorrow's firefighters. Best; Tracy E. Rickman, MPA Fire Academy Coordinator 118 City of Vernon Liability Release Agreement Rio Hondo College ("RHC"), hereby voluntarily releases, discharges, waives, and relinquishes any and all liabilities, losses, claims or causes of action against the City of Vernon ("City"), and any of its elected officials, officers, agents, employees, or volunteers, including those for personal injury,property damage,or wrongful death arising,directly or indirectly,as a result of the purchase of one (1) 1994 Seagrave Type I Pumper ("Engine"), described in the attached Exhibit A. On behalf of its officers, owners, agents, and employees, RHC agrees not to make any claim against, sue, attach the property of, or prosecute City or its elected officials, officers, agents, employees, or volunteers, for any liabilities, losses, claims or causes of action arising, directly or indirectly, as a result of RHC's acceptance, retention, use, ownership, sale, or transfer of the Engine. RHC further acknowledges that City makes no guarantee or warranty for the Engine. The Engine is accepted in an"as is" condition. RHC voluntarily accepts and expressly assumes all risks,dangers, and hazards that may arise from its acceptance, retention, use, ownership, sale, or transfer of the Engine. The undersigned hereby warrants that he/she is an authorized agent of RHC,whose name appears below, and by his/her signature does hereby bind it to the terms, conditions, and limitations of this release document. Rio Hondo College Teresa Ilreyruss Date Superintendent/Presidlit Rio Hondo Community College 3600 Workman Mill Road Whittier, CA 90601 119 EXHIBIT A Description of the one (1) 1994 Seagrave Type 1 Pumper 120 cr FIRE DEPARTMENT ENGINE DESCRIPTION Engine 779 Manufacture: 1994 Seagrave VIN: 1 F9EC28T6RCST2057 Model: TB50CN Engine: Cummins N14 370 Transmission: Allison GVWR: 361)470 Mileage: 84,345 121 City Council Agenda Item Report Agenda Item No. COV-283-2018 Submitted by:Adriana Ramos Submitting Department:Fire Department Meeting Date:September 4, 2018 SUBJECT Sale of 1998 American LaFrance Tractor Drawn Aerial Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act("CEQA')review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a`project"as defined by CEQA Guidelines section 15378; and B. Accept an offer from the City of Brea to purchase one (1) surplus 1998 American LaFrance Tractor Drawn Aerial ("Truck') in the amount of$49,999; and C. Approve a Purchase and Sale Agreement with the City of Brea("Agreement'), for the purchase of the surplus Truck, in substantially the same form as submitted herewith, and D. Authorize the City Administrator to execute the Agreement and all related documents as necessary to carry out the sale of the surplus Truck. Backgroud: The Fire Department received approval from the Finance/Purchasing department to sell the surplus Truck since it no longer fulfills the needs of the department. After a month of advertisement, the department received an offer from the City of Brea to purchase the Truck. In consideration of the age and current condition of the Truck, the proposed offer of$49,999 is fair, and aligned with market value. The City Attorney's office has reviewed and approved the proposed Agreement and related exhibits as to form. Fiscal Impact: The City will receive $49,999 for the sale of the Truck. ATTACHMENTS • 1. Purchase and Sales Agreement with City of Brea 122 PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF BREA AND CITY OF VERNON This Purchase and Sale Agreement is made and entered into this day of September, 2018 between the CITY OF BREA, a municipal corporation, hereinafter referred to as "BUYER", and CITY OF VERNON, a California charter City and California municipal corporation, hereinafter referred to as "SELLER". BUYER and SELLER may be referred to in this Agreement individually as "Party" and jointly as "Parties." I. Recitals A. SELLER has solicited a proposal for one 1998 American LaFrance Tractor Drawn Aerial as described in Exhibit A"Equipment", attached hereto (Equipment); B. BUYER has submitted a proposal to purchase the Equipment from SELLER; C. Parties have heretofore signed a letter of intent to purchase the Equipment, as set forth in Exhibit C "Letter of Intent to Purchase", attached hereto, pursuant to the terms and conditions contained in this Agreement and for the price of $49,999 as set forth in Exhibit B "Price" attached hereto; D. SELLER has provided BUYER with a Liability Release Agreement, attached hereto as Exhibit D. NOW, THEREFORE, Parties agree as follows: II. General Provisions A. Assignment Parties shall not assign all or any part of this Agreement and/or make any subcontract to perform any obligation hereunder, either in whole or in part, without the prior written consent of the Parties. B. Attorneys' Fees In the event any legal proceeding is instituted to enforce any term or provision of this Agreement, the prevailing party in said legal proceeding shall be entitled to recover attorneys'fees and costs from the opposing party in an amount determined by the court to be reasonable. C. Compliance with Laws Parties shall perform their respective obligations as set forth in this Agreement pursuant to all applicable Federal, State, and local statutes, regulations, and ordinances whether now in force or hereinafter enacted. D. Conflicts or Inconsistencies Exhibit D shall take precedence in the event of any conflict or inconsistency between the terms of Exhibit D and this Agreement. in the event of any conflict or inconsistency between the provisions of this Agreement and any other Exhibit, the terms of this Agreement shall strictly prevail. E. Dispute Resolution -1- 123 1. Administrative Remedies. Disputes regarding the interpretation or application of this Agreement shall first be submitted to the other Party for investigation and resolution. The Parties will make a good faith and reasonable effort to reach an agreeable resolution. Any disputes that cannot be resolved in that manner shall be submitted to non-binding arbitration as set forth in the Formal Remedies below. 2. Formal Remedies. In the event the Administrative Remedy does not resolve the dispute, the alleged injured Party may, but is not required to as a condition of pursuing any legal remedies, serve a demand for arbitration on the Party claimed to be in default ("Defaulting Party"). The Parties will continue to perform obligations under this Agreement so long as the Defaulting Party diligently commences to cure the alleged default in the event there is imminent danger to the public health, safety or general welfare resulting from the default, the Defaulting Party shall take immediate action to cure the immediate threat. Within five (5) business days of receipt of the demand, and providing the default remains uncured, the matter shall be submitted to non-binding arbitration. The Parties shall make reasonable efforts to jointly select an arbitrator using any reasonable method including selection by chance. The arbitration shall be conducted in accordance with the California Arbitration Act (Code of Civil Procedure section 1280 et seq.) The arbitrator shall render a decision with written findings. The costs of arbitration (excluding each Party's own costs) shall be borne by the Parties equally. Either Party that is not satisfied with the arbitrator's decision shall be entitled to pursue all remedies available in a court of law or equity. F. Documentation PARTIES shall maintain complete and accurate records with respect to ownership and transfer of Equipment and the costs incurred under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment made under this Agreement. All such records shall be provided to requesting Party within ten (10) days of request. G. Effective Date and Term This Agreement is effective as of the date of mutual execution, and shall remain in full force and effect until delivery of the Equipment to BUYER, and BUYER's removal of the Equipment from SELLER's property whereupon this Agreement shall terminate, subject to the survival of terms as provided herein. H. Force Majeure 1. The time period(s) specified for performance pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the delayed Party if the delayed Party shall within three (3) days of the commencement of such delay notify the other Party in writing of the causes of the delay. -2- 124 2. The sole remedy shall be termination or an extension of the Agreement pursuant to this Section and neither Party shall not be entitled to recover damages against the other Party. I. Governing Law 1. This Agreement shall be governed by and construed in accordance with the laws of the State of California. 2. Venue for any litigation arising out of this Agreement shall be the Superior Court of the County of Orange. J. Indemnity 1. To the extent permitted by law and subject to the Liability and Release Agreement attached hereto as Exhibit D, BUYER will indemnify, defend and hold SELLER, its elected officials, officers, employees, and agents, harmless with respect to any and all claims for damages for bodily injury, death, and/or property damage to the extent arising out of the BUYER's active negligence in connection with its rights or obligations under this Agreement, as established by a final court decision or agreement of the parties. 2. To the extent permitted by law and subject to the Liability and Release Agreement attached hereto as Exhibit D, the SELLER will indemnify, defend and hold BUYER, its elected officials, officers, employees, and agents, harmless with respect to any and all claims for damages for bodily injury, death, and/or property damage to the extent arising out of the SELLER's active negligence in connection with its rights or obligations under this Agreement, as established by a final court decision or agreement of the parties. 3. The provisions of this Section II.J shall survive the termination or expiration of this Agreement. K. Independent Contractor Parties and their respective employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of the other Party. L. Entire Agreement 1. This Agreement, together with all exhibits hereto and which are incorporated by reference herein, supersedes any and all other Agreements, either oral or in writing, between the Parties with respect to the subject matter herein. 2. Each Party acknowledges that it has had the benefit of advice of competent legal counsel with respect to its decision to enter this Agreement that no representation, statement, or promise by any party which is not embodied herein shall be valid or binding. 3. Any modification of this Agreement shall be effective only if it is in writing signed by the Parties. M. Counterparts -3- 125 This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. N. Severability If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of its terms and provisions to persons and circumstances other than those to which it has been held invalid or unenforceable shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. O. Termination 1. Termination for Convenience. Parties may terminate this Agreement for convenience by providing not less than ten (10) days prior,written Notice of Termination to the other Party prior to payment and delivery of the Equipment. This Agreement may be terminated at any time upon mutual agreement of the Parties. In such events, Parties shall have no further rights hereunder. 2. Cure Notice. Either Party may provide a Notice to Cure Default, therein specifying the acts or omissions constituting the alleged default, and demanding that the default be cured within ten (10) days, to the other Party. If the default remains uncured, termination for cause shall be effective, without further notice, at the end of the default cure period. 3. Termination for Cause. Either Party may terminate this Agreement for cause immediately by providing a written Notice of Termination therein specifying the acts or omissions constituting the default, to the other Party. In such event, Parties shall have all other rights and remedies as provided by law. 4. Payment. SELLER shall reimburse BUYER for all amounts paid to SELLER within a reasonable time after termination of this Agreement. 5. Release of Liability. Termination or expiration of this Agreement does not release either Party from any and all claims, damages or other liability incurred prior to termination or expiration. P. Waiver A waiver by either Party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. III. Special Provisions A. Acceptance Acceptance of the Equipment shall be deemed to occur upon delivery of the keys to BUYER and BUYER's removal of the Equipment from the SELLER's property. B. Insurance SELLER shall maintain and provide proof of insurance coverage on the Equipment until such time SELLER delivers the Equipment to BUYER and -4- 126 removes the Equipment from SELLER's property. SELLER's program of self- insurance approved by BUYER shall satisfy the requirements of this Section. C. Ownership and Authority to Sell and Purchase 1. SELLER warrants that it owns the Equipment, free and clear of any encumbrances, and that it is authorized to sell Equipment to BUYER. 2. BUYER represents that it is authorized to purchase Equipment from SELLER. D. Removal, Transportation, and Operation 1. SELLER, at its sole expense, shall provide reasonable instructions and documentation pertaining to the maintenance and operation of the Equipment to BUYER at the time of delivery and prior to BUYER removing the Equipment from SELLER's property. 2. BUYER, at its sole liability, risk and expense, shall be responsible for removing, loading, transporting, and operating the Equipment. E. Sale of Equipment SELLER hereby sells to BUYER and BUYER hereby purchases from SELLER the Equipment for the price set forth in Exhibit B. F. Title and Risk of Loss 1. Title to and risk of loss or damage to the Equipment purchased by BUYER will pass to BUYER upon delivery and removal of the Equipment from SELLER's property. 2. BUYER assumes all risks and liability whatsoever resulting from the possession, use or disposition of the Equipment. SELLER will have no liability with respect to the Equipment sold to BUYER, including having no liability for indirect, incidental or consequential damages. IV. Representatives and Signatories A. Notices and Designated Representatives 1. Any and all notices, demands, invoices, and written communications between the Parties shall be addressed to the invidviduals set forth below who are primarily responsible for their respective party's performance. 2. Such notices shall be deemed as received by addressee within two working days after deposit in the United States mail or an express mail carrier or by verifiable electronic means. SELLER BUYER City of Vernon City of Brea Fire Department Fire Department 4305 Santa Fe Avenue 1 Civic Center Circle Vernon, CA 90058 Brea CA 92821 Bruce K. English, Fire Chief Wolfgang Knabe, Fire Chief 323.583.8811 ext: 287 714.990.7646 BenglishCcDci.vernon.ca.us WKnabe(a)ci.brea.ca.us -5- 127 [SIGNATURES ON FOLLOWING PAGE] -6- 128 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first set forth above: SELLER Contractor Name: City of Vernon Corporation Type: a California charter City and California municipal corporation Printed Name: Carlos Fandino Title: City Administrator Signature: ATTEST Printed Name: Maria E. Ayala Title: City Clerk Signature: APPROVED AS TO FORM Printed Name: Zaynah Moussa Title: Senior Deputy City Attorney Signature: BUYER City of Brea Corporation Type: a California Municipal Corporation Printed Name: William Gallardo Title: City Manager Signature: ATTEST Printed Name: Lillian Harris-Neal Title: City Clerk Signature: -7- 129 Attachments (incorporated documents): Exhibit A— Equipment Exhibit B — Price Exhibit C — Letter of Intent to Purchase Exhibit D — Liability Release Agreement -8- 130 Exhibit A— Equipment 4 e 4~ '6 pd FIRE DEPARTMENT TRUCK DESCRIPTION 1998 American LaFrance Tractor Drawn 100' Aerial Truck Engine: Detroit Diesel Series 60 470 HP Transmission: Allison 4D 4060 5 Speed GVW: 46,000 Length: 54' 6" Height I l' 5" VIN #: 4Z36ESEB2WR948328 Warranty Equipment is sold "AS IS, WHERE IS, WITH ALL FAULTS". SELLER MAKES NO REPRESENTATION OR WARRANTY, STATUTORY, EXPRESS OR IMPLIED WITH RESPECT TO THE USED EQUIPMENT INCLUDING MAKING NO WARRANTY THAT THE USED EQUIPMENT WILL BE MERCHANTABLE OR FIT FOR ANY PARTICULAR PURPOSE. THE ONLY WARRANTY OR REPRESENTATION MADE BY SELLER IS A WARRANTY THAT SELLER IS THE OWNER OF THE USED EQUIPMENT. End of Exhibit A -9- 131 Exhibit B — Price I. Purchase Price As full and complete consideration for the Equipment, BUYER shall pay the sum of Forty-nine Thousand, Nine Hundred, and Ninety-nine Dollars($49,999) USD, not including any applicable taxes and or fees to SELLER. II. Taxes and Fees BUYER is responsible to pay all applicable sales taxes and fees associated with the acquisition of Equipment. III. Payment BUYER shall make payment of the full purchase price to SELLER on or before the BUYER takes possession of the Equipment. End of Exhibit B -10- 132 Exhibit C — Letter of Intent to Purchase .a g i City of Brea July 5, 2018 Todd Painton, Battalion Chief Vernon Fire Department 3375 Fruitland Avenue Vernon, Ca. 90058 323 559-1945 mobile TPainton@ci.vernon.ca.us RE: Letter of Intent This Letter of Intent("letter')is made as of this 51"day of July,2018("Execution Date"), between City of Brea ("Buyer)City of Vernon("Seller'). Seller is the owner of the assets that is available for sale. Buyer wishes to purchase the assets from the Seller. This Letter will establish the basic terms to be used in a future asset purchase agreement between the Parties.The terms contained in this Letter are not comprehensive and it is expected that additional terms may be added, and the existing terms may be changed or deleted.The basic terms are as follows: Non-binding.This Letter does not create a binding agreement between Buyer and Seller and will not be enforceable.Only the future asset purchase agreement,duly executed by the Parties will be enforceable.The terms and conditions of any future asset purchase agreement will supersede any terms and conditions contained in this Letter. Parties are not prevented from entering into negotiations with other third parties with regard to the subject matter of this Letter. Transaction Description.This is a complete description of the assets("Assets")one each 1998 American La France Tractor Drawn Aerial,VIN 4236ESE32WR948328,with 40,161 miles. Purchase Price.The total purchase price for the Assets is$49,999 USD plus applicable taxes and fees.The Buyer will pay to the Seller the deposit of$0.00 USD("Deposit')on or before the 51"day of July, 2018("Deposit Date").The Buyer will pay to Seller the Amount of$49,999 USD on or shortly after the 17"day of July, 2018("Closing Date")as final payment in full for Assets. Representations.Seller represents and warrants that Assets are free and clear of any liens, charges,encumbrances or rights of others which shall not be satisfied out of the sales proceeds. If the representations of Seller are untrue upon the Closing Date,the Buyer may terminate any future asset purchase agreement without penalty and deposits must be refunded. Please contact Neil H. Groom, Procurement and Contracts Administrator,at 714.990.7708, NeilG it of6rea.net, regarding any questions about this Letter. City-Council Glenn Parker Christine Mariek Cecilia Hupp Marty Simonoff Seven Vargas Mupor AfuyorPro Tcnz Council Member Cnnneil Member Council Member Civic&Cultural•1 Civic Center Circle•Brea,California 92821-5732•7141990-7600-Fax 714f990-2258•—vN w.cityotbrca.nct -11- 133 J NO iA City of Brea This Letter accurately reflects the understanding between the undersigned Parties: Buyer City of Brea Corporation Type: a California Municipal Corporation Printed Name: William Gallardo Title: City Manager Signature: Date: 71 Seller Contractor Name: City of Vernon Corporation Type: a California Municipal Corporation Printed Name: Title: Signature: Date: City Council Glenn Parker Christine Marick Cecilia Rupp Marty Sinronoff Seven Vargas lflayor V(oyor Pro Tem Council Member CouncillYcinber Council Akwiber Civic R Cultural•1 Civic Center Circle•Brea,California 92821-5732•714/990-7600•teat 714i990-2258•www.citvoStn-ea.net -12- 134 Exhibit D — Liability Release Agreement City of Brea ("COB"), hereby voluntarily releases, discharges, waives, and relinquishes any and all liabilities, losses, claims or causes of action against the City of Vernon ("City"), and any of its elected officials, officers, agents, employees, or volunteers, including those for personal injury, property damage, or wrongful death arising, directly or indirectly, as a result of the purchase of one (1) 1998 American LaFrance Tractor Drawn Aerial ("Truck"), described in Exhibit A On behalf of its officers, owners, agents, and employees, COB agrees not to make any claim against, sue, attach the property of, or prosecute City or its elected officials, officers, agents, employees, or volunteers, for any liabilities, losses, claims or causes of action arising, directly or indirectly, as a result of COB's acceptance, retention, use, ownership, sale, or transfer of the Truck. COB further acknowledges that City makes no guarantee or warranty for the Truck. The Truck is accepted in an "as is" condition. COB voluntarily accepts and expressly assumes all risks, dangers, and hazards that may arise from its acceptance, retention, use, ownership, sale, or transfer of the Truck. The undersigned hereby warrants that he/she is an authorized agent of COB, whose name appears below, and by his/her signature does hereby bind it to the terms, conditions, and limitations of this release document. City of Brea William Gallardo Date City Manager 1 Civic Center Circle Brea, CA 92821 -13- 135 City Council Agenda Item Report Agenda Item No. COV-263-2018 Submitted by:Danita Robertson Submitting Department:Police Department Meeting Date:September 4, 2018 SUBJECT Vernon Police Department Activity Log and Statistical Sum awry for the period of July 16 through July 31, 2018 Recommendation: A. Receive and file. Backgroud: The Vernon Police Departmienfs activity report consists of activity during the specified reporting period, including a summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded vehicles, recovered stolen vehicles, the number of citations issued and the number of reports filed. Fiscal cal Impact: None. ATTACHMENTS • 1. Police Department Activity Report- 07/16/18 to 07/31/18 136 VERNON POLICE DEPARTMENT Department Activity Report First Date: 07/16/2018 Jurisdiction: VERNON Last Date: 07/31/2018 Department Complaint All Units Primary Unit Type Description VPD 10-6 OFFICER IS 10-6 C7,961,962,10-10,WASH, EQUIPK 124 114 10-96H PICK UP THE JAIL PAPER WORK FROM HP JAIL 3 3 10-96M 10-96 MARY(MAIL DETAIL) 4 4 140 SUPPLEMENTAL REPORT 3 2 20001 R INJURY HIT AND RUN REPORT 2 1 20002R NON-INJURY HIT AND RUN REPORT 12 10 242 BATTERY 3 1 242R BATTERY REPORT 4 2 245R ASSAULT WITH A DEADLY WEAPON REPORT 1 1 261 R RAPE REPORT 2 1 273.5R DOMESTIC VIOLENCE REPORT 4 1 415 DISTURBING THE PEACE 16 6 415R DISTURBING THE PEACE REPORT 3 1 417 BRANDISHING A WEAPON 4 1 422R TERRORIST THREATS REPORT 4 2 459A AUDIBLE BURGLARY ALARM 166 92 459R BURGLARY REPORT 16 10 459S SILENT BURGLARY ALARM 3 1 476R FRAUD REPORT 2 2 484 PETTY THEFT 8 2 484R PETTY THEFT REPORT 17 10 487R GRAND THEFT REPORT 4 3 586 PARKING PROBLEM 18 15 586E PARKING ENFORCEMENT 1 1 594 VANDALISM 3 1 594R VANDALISM REPORT 3 3 602 TRESPASS 16 9 647F DRUNK IN PUBLIC 3 1 901T INJURY TRAFFIC COLLISION 13 5 901TR INJURY TRAFFIC COLLISION REPORT 11 5 902T NON-INJURY TRAFFIC COLLISION 60 33 902TR NON-INJURY TRAFFIC COLLISION REPORT 5 1 909E TRAFFIC ENFORCEMENT 1 1 909T TRAFFIC HAZARD 10 7 911 911 MISUSE/HANGUP 2 1 911A CONTACT THE REPORTING PARTY 23 15 917A ABANDONED VEHICLE 5 2 920PR LOST PROPERTY REPORT 1 1 925 SUSPICIOUS CIRCUMSTANCES 45 16 A211 ATTEMPT ROBBERY 3 1 A459R ATTEMPT BURGLARY REPORT 1 1 AR LOG UPDATE THE AR LOG 1 1 ASTVFD ASSIST VERNON FIRE DEPARTMENT 18 12 BOVEH BROKEN DOWN VEHICLE 18 13 CITCK CITATION CHECK 4 4 137 CIVIL CIVIL MATTER 3 1 COP COP DETAIL 5 4 0810712018 14.24:01 Page I of 2 VERNON POLICE DEPARTMENT Department Activity Report First Date: 07/16/2018 Jurisdiction: VERNON Last Date: 07/31/2018 Department Complaint All Units Primary Unit Type Description VPD DEMOSTRA DEMONSTRATION 6 5 DET DETECTIVE INVESTIGATION 28 16 DPTAST DEPARTMENTAL ASSIST 1 1 DUI DRIVING UNDER THE INFLUENCE 11 4 FILING OFFICER IS 10-6 REPORT WRITING 63 60 FOUND FOUND PROPERTY REPORT 1 1 FU FOLLOW UP 5 5 GTA GRAND THEFT AUTO 4 1 GTAR GRAND THEFT AUTO REPORT 5 3 HBC HAILED BY A CITIZEN 6 3 ILLDPG ILLEGAL DUMPING 1 1 KTP KEEP THE PEACE 3 1 LOCATE LOCATED VERNON STOLEN VEHICLE 1 1 LOJACK LOJACK HIT 6 6 MISPLOCATE LOCATED MISSING PERSON REPORT 1 1 MR60 MISC REPORT 3 2 PANIC ALARM PANIC ALARM/DURESS ALARM 3 1 PAPD PUBLIC ASSIST-POLICE 14 8 PATCK PATROL CHECK 85 58 PEDCK PEDESTRIAN CHECK 56 29 PRSTRAN PRISONER TRANSPORTED 12 10 REC RECOVERED STOLEN VEHICLE 9 4 RECKLESS DF RECKLESS DRIVING (23103) 2 1 REPO REPOSSESSION 2 2 ROADRAGE ROAD RAGE 1 1 RR RAIL ROAD PROBLEM 2 1 SRMET SRMET DETAIL 18 14 TRAFFIC STOI TRAFFIC STOP 189 154 VCK VEHICLE CHECK 88 74 VEH RELEASE VEHICLE RELEASE 4 4 VIDEOCHECK VIDEO EQUIPMENT CHECK(10-96 V) 1 1 VMCVIO VERNON MUNICIPAL CODE VIOLATION 2 2 WARRANT WARRANT ARREST 7 5 WELCK WELFARE CHECK 18 9 Department: 1336 913 Overall: 1336 913 138 0810712018 14.24:01 Page 2 of 2 VERNON POLICE DEPARTMENT Police Activity Report Period Ending: 07/31/18 TRAFFIC COLLISIONS NO. PROPERTY RECOVERED TOTAL 30 VEHICLES. $103,000.00 NON-INJURY 20 INJLRY ]0 Pedestrian 1 Fatalities City Property Damage 2 Hit &Run (Misdemeanor) 6 Hit&Run (Felony) 2 Persons Injured 11 VEHICLES STORED PROPERTY RECOVERED FOR Unlicensed Driver 4 OTHER DEPARTMENTS Abandoned/Stored Vehicle 9 VEHICLES: $21,500.00 Traffic Hazard 7 CITATIONS Citations Iss (Prisoner Release) 24 Citations Iss (Parking) 74 Citations Iss (Moving) 126 Citations Iss (Total) 200 Hazardous 70 Non-Hazardous 56 Other Violations 0 CASES CLEARED BY ARREST AR 18-298 CR 18-0160 459 PC AR 18-300 CR 18-1207 10851(A) HS AR 18-309 CR 18-1243 11364(A) HS AR 18-310 CR 18-1243 11377(A) HS AR 18-312 CR 18-1256 11364(A) HS AR 18-313 CR 18-1260 602(0) PC AR 18-317 CR 18-1265 11377(A) HS AR18-318 CR18-1269 487 PC 139 VERNON POLICE DEPARTMENT REPORT FOR PERSONS ARRESTED PERIOD ENDING: 7/31/2018 ADULT FELONY ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL BURGLARY DRIVING UNDER THE INFLUENCE 1 1 GRAND THEFT 2 2 INFLICT INJURY ON SPOUSE COHABITANT VEHICLE THEFT 1 1 WARRANT VERNON CASE 2 2 WARRANT OUTSIDE AGENCY 3 3 TOTAL FELONY ARRESTS 9 0 9 ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL DISORDERLY CONDUCT: ALCOHOL DOMESTIC VIOLENCE DRIVING UNDER THE INFLUENCE 4 1 5 PAROLE VIOLATION POSSESS CONTROLLED SUBSTANCE 1 1 2 POSSESS DRUG PARAPHERNALIA 2 2 TRESPASSING 2 1 3 VANDALISM VEH NOT EQUIP W/INTERLOCK DEVICE WARRANT(VERNON CASE) 2 2 4 WARRANT(OUTSIDE AGENCY) TOTAL MISD. ARRESTS 11 5 16 JUVENILES DETAINED --- FELONY AND MISDEMEANOR MALE FEMALE TOTAL BURGLARY RESISTING ARREST ROBBERY VANDALISM WARRANTS (BENCH) TOTAL JUVENILES DET. O 0 0 TOTAL FELONY ARRESTS (ADULT) TO DATE: 74 TO-AL MISDEMEANOR ARRESTS (ADULT)TO DATE: 241 TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR)TO DATE: 4 TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR)TO DATE: 319 140 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/16/2018 Jurisdiction: VERNON Last Date: 07/16/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714459 RPT 07/16/2018 02:22:32 902T 2500 S ALAMEDA,VERNON Department OCA Number RMS Juris VPD CR20181184 CA0197300 VPD ZOZAYA,OSCAR '38W 02:22:32 03:27:09 20180714474 RPT 07/16/2018 08:00:26 LIME BIKE Department OCA Number RMS Juris 422R 5008 S BOYLE AV,VERNON VPD CR20181185 CA0197300 VPD CERDA,PAUL,JR *41 08:02:50 08:03:01 08:04:24 VPD VELEZ,MARISSA 38W 08:04:16 08:10:58 08:38:22 20180714475 RPT 07/16/2018 08:04:33 T-MOBILE(877)653-7911 Department OCA Number RMS Juris VS 20001 R BANDINI BL//ATLANTIC BL,VERNON VPD CR20181186 CA0197300 VPD VALENZUELA,FEI '17E 08:08:04 08:08:05 08:12:32 09:14:12 VPD CERDA,PAUL,JR 41 08:18:25 09:14:12 20180714482 1015 07/16/2018 10:17:21 WARRANT 4305 S SANTA FE AV,VERNON Department OCA Number RMS Juris RPT VPD CR20181187 CA0197300 VPD VELEZ,MARISSA "38W 10:17:21 11:30:25 20180714485 VREC 07/16/2018 10:54:37 LOCATE CITYWIDE//MILLER, LOS ANGELES VPD RECORDS BURE/ 'RECD 11:04:02 11:39:59 20180714491 RPT 07/16/2018 12:11:19 CLASSIC SLIPCOVERS 459R 4300 E DISTRICT BL,VERNON Department OCA Number RMS Juris VPD CR20181189 CA0197300 VPD CERDA,PAUL,JR *41 12:12:31 12:12:32 12:23:03 14:03:15 VPD VELEZ,MARISSA 38W 12:35:15 12:49:02 12:49:05 20180714492 07117120 -P, 05:45:4i Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/16/2018 Jurisdiction: VERNON Last Date: 07/16/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714492 RPT 07/16/2018 12:35:30 CR LAURENCE 487R 2100 E 38TH,VERNON Department OCA Number RMS Juris VPD CR20181188 CA0197300 VPD VELEZ,MARISSA '38W 12:49:10 12:57:17 13:11:35 VPD ONOPA,DANIEL XS 12:54:57 12:58:29 20180714498 RPT 07/16/2018 16:17:39 ANONYMOUS RP Department OCA Number RMS Juris VI 417 ALAMEDA H WASHINGTON,VERNON VPD CR20181190 CA0197300 VPD VALENZUELA,FE[ *17E 16:25:06 18:22:50 VPD VELEZ,MARISSA 38W 16:25:07 17:44:11 VPD CERDA,PAUL,JR 41 16:29:26 16:32:02 VPD ONOPA,DANIEL XS 16:30:04 16:31:42 20180714503 RPT 07/16/2018 18:51:31 MAHMUD RAHMAN NRD 902T 4820 E 50TH,VERNON VPD *31 E 18:55:14 19:13:19 19:24:51 07117120 N 05:45:4i Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/17/2018 Jurisdiction: VERNON Last Date: 07/17/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714522 RPT 07/17/2018 02:14:45 VCK E 52D//SANTA FE AV,VERNON Department OCA Number RMS J300 VS VPD CR20181191 CA0197300 MK72 VPD ENCINAS,ANTHO *31 E 02:14:45 03:05:05 20180714545 RPT 07/17/2018 09:45:56 COLOR STORY Department OCA Number RMS.Iuris 484R 3257E 26TH,VERNON VPD CR20181192 CA0197300 VPD *41 E 09:49:39 09:49:39 10:04:45 VPD CERDA,EUGENIO 26E 10:04:44 10:42:52 20180714548 RPT 07/17/2018 10:58:37 UPS GTAR 3333 DOWNEY RD,VERNON Department OCA Number RMS.Iuris VPD CR20181193 CA0197300 VPD VELEZ,MARISSA "38W 11:01:18 11:01:19 11:08:01 11:55:18 20180714554 1015 07/17/2018 12:17:11 RPT PEDCK S SOTO//26TH,VERNON VPD CERDA,EUGENIO *26E 12:17:11 13:03:42 VPD VALENZUELA,FEI 25W 12:17:49 12:25:26 12:34:24 VPD VELEZ,MARISSA 38W 12:17:51 12:21:16 12:33:29 07118120 W 05:09.21 Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/18/2018 Jurisdiction: VERNON Last Date: 07/18/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714591 RPT 07/18/2018 03:15:02 JOHN 1015 902T E 37TH//ALAMEDA,VERNON Department OCA Number RMS Juris VPD CR20181194 CA0197300 VI VPD HERRERA,GUSTE *41 03:16:43 03:22:17 05:06:20 VPD ENCINAS,ANTHO 31 W 03:23:25 03:32:20 06:20:12 VPD MADRIGAL,MARI/ 38E 03:42:52 05:06:13 20180714596 RPT 07/18/2018 06:26:16 LASO EAST LA Department OCA Number RMS Juris 901TR FRUITLAND AV//CUDAHY,VERNON VPD CR20181195 CA0197300 VPD MADRIGAL,MARI/ '38E 06:27:17 06:27:44 06:37:39 07:14:10 VPD 25E 06:48:00 06:56:29 07:14:10 20180714601 1015 07/18/2018 09:19:24 WARRANT 4305 S SANTA FE AV,VERNON VPD RAMOS,JOSE '5D35 09:19:24 10:55:28 VPD VELEZ,MARISSA 38W 10:06:38 10:10:41 10:30:41 20180714605 RPT 07/18/2018 09:56:41 PATRICK RAMOS Department OCA Number RMS Juris 901TR BANDINI BL//SOTO,VERNON VPD CR20181196 CA0197300 VPD CERDA,PAUL,JR *41 09:57:42 09:57:45 10:01:59 10:47:44 VPD SWINFORD,PHILL 26E 10:02:33 10:47:44 20180714613 RPT 07/18/2018 11:32:29 CLASSIC SLIPCOVERS 459R 4330 E DISTRICT BL,VERNON Department OCA Number RMS Juris VPD CR20181197 CA0197300 VPD SWINFORD,PHILL '26E 11:42:05 11:48:31 12:22:20 20180714614 RPT 07/18/2018 11:46:46 G SQUARE 476R 2833 LEONIS BL,VERNON B/F 117 Department OCA Number RMS Juris VPD CR20181198 CA0197300 07119120 -P, 04:56.0 Page 1 of 3 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/18/2018 Jurisdiction: VERNON Last Date: 07/18/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714614 RPT 07/18/2018 11:46:46 G SQUARE 476R 2833 LEONIS BL,VERNON B/F 117 Departmeni OCA Number RMS Juris VPD CR20181198 CA0197300 VPD VELEZ,MARISSA '38W 11:48:04 11:48:22 11:48:34 12:40:07 20180714615 RPT 07/18/2018 11:59:33 SFFI COMPANY INC 901T 4383 EXCHANGE AV,VERNON Department OCA Number RMS Juris VPD CR20181199 CA0197300 VPD CERDA,PAULJR *41 12:00:02 12:01:16 12:01:29 13:13:04 VPD CERDA,EUGENIO 25E 12:01:40 13:13:04 VPD DOCHERTY,MICH 91 W 12:06:13 13:13:05 20180714616 RPCB 07/18/2018 12:05:54 ART OF DENIM RPT 594R 2849 LEONIS BL,VERNON Departmeni OCA Number RMS Juris VPD CR20181200 CA0197300 VPD SWINFORD,PHILL *26E 12:22:33 12:25:46 13:10:45 20180714621 RPT 2018 14:17:49 VEST INC 20002 Department OCA Number RMS Juris 20002R 6023 ALCOA AV,VERNON VPD CR20181201 CA0197300 VPD SWINFORD,PHILL *26E 14:18:38 14:19:16 14:27:43 14:48:21 VPD CERDA,PAUL,JR 41 14:31:40 14:31:42 14:48:21 20180714633 RPT 07/18/2018 16:55:22 COLLEGE HOSPITAL MISPLOCATE 13300 HAWTHORNE AV BL, HAWTHORNE VPD GAYTAN,LOREN2 *5D31 16:55:22 18:08:09 20180714637 RPT 07/18/2018 17:37:01 UNK 901T 2619 S SANTA FE AV,VERNON Department OCA Number RMS Juris VPD CR20181202 CA0197300 VPD DOCHERTY,MICH '91W 17:37:58 17:38:39 17:41:06 18:09:32 VPD SWINFORD,PHILL 26E 17:38:49 17:43:11 18:09:32 07119120 � 04:56.0 Page 2 of 3 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/18/2018 Jurisdiction: VERNON Last Date: 07/18/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714644 RPT 07/18/2018 22:42:07 AMPM MINI MARKET A211 3278 E SLAUSON AV,VERNON Department OCA Number RMS Juris VPD CR20181203 CA0197300 VPD MADRIGAL,MARI/ '38E 22:43:07 22:48:37 23:27:48 VPD ZOZAYA,OSCAR 41 W 22:43:08 22:48:03 23:56:21 VPD MARTINEZ,GABR S7 23:40:35 22:44:35 23:36:34 23:56:22 20180714645 RPT 07/18/2018 23:21:45 MARCO BARRERA Department OCA Number RMS Juris MR60 ALCOA AV//SLAUSON AV,VERNON VPD CR20181204 CA0197300 VPD MADRIGAL,MARI/ *38E 23:27:50 23:41:15 00:31:10 07119120 � 04:56.0 Page 3 of 3 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/19/2018 Jurisdiction: VERNON Last Date: 07/19/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714648 1015 07/19/2018 01:33:48 INGLEWOOD PD RPT WARRANT 1 W MANCHESTER BLVD, INGLEWOOD VPD ZOZAYA,OSCAR *41 W 01:34:14 01:56:45 02:48:49 20180714649 RPT 07/19/2018 04:59:12 LUIS FLORES 20002R 2801 46TH,VERNON Department OCA Number RMS.Iuris VPD CR20181205 CA0197300 VPD ZOZAYA,OSCAR *41 W 05:02:24 05:09:23 05:53:41 20180714652 RPT 07/19/2018 06:08:02 487R 4400 E DISTRICT BL,VERNON VPD SOUSA,ROBERT( *C2 06:19:01 06:19:11 20180714672 RPT 07/19/2018 09:14:51 GREGORIO Department OCA Number RMS Juris 20002R HAMPTON//FRUITLAND AV,VERNON VPD CR20181206 CA0197300 VPD SWINFORD,PHILL "26W 09:19:11 09:19:43 09:21:05 VPD VASOUEZ,LUIS 38E 09:20:48 09:23:08 10:19:35 20180714695 RPT 07/19/2018 13:06:36 RE SANTA FE//11TH ST.VERNON Department OCA Number RMS.Iuris 1015 VPD CR20181207 CA0197300 VREC VPD CHAVEZ,JERRY,J 'S2 13:06:36 13:49:30 VPD SWINFORD,PHILL 26W 15:54:34 13:06:39 13:08:34 17:10:56 VPD VASOUEZ,LUIS 38E 13:09:39 13:14:38 13:40:32 VPD CERDA,EUGENIO 41 W 14:22:43 14:22:47 14:29:38 14:37:15 VPD DOCHERTY,MICH 91 13:07:12 18:34:47 20180714706 VREC 07/19/2018 15:14:56 CHP-BORDER DIVISION RPT LOCATE 1320 LEMON ST, LOS ANGELES 07120120 v 00:15:& Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/19/2018 Jurisdiction: VERNON Last Date: 07/19/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714706 VREC 07/19/2018 15:14:56 CHP-BORDER DIVISION RPT LOCATE 1320 LEMON ST, LOS ANGELES 20180714712 RPT 07/19/2018 17:09:05 MARCELA Department OCA Number RMS.Iuris 901T 4575 E DISTRICT BL,VERNON VPD CR20181208 CA0197300 VPD VASQUEZ,LUIS '38E 17:09:58 17:13:26 17:13:27 17:38:59 18:15:10 VPD SWINFORD,PHILL 26W 17:11:29 17:39:30 20180714720 RPT 07/19/2018 19:11:42 RDM WAREHOUSE 20002R 2380 E 57TH,VERNON Department OCA Number RMS Juris VPD CR20181209 CA0197300 VPD '41 W 19:13:37 19:13:38 19:22:18 19:43:46 07120120 00:15:& Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/20/2018 Jurisdiction: VERNON Last Date: 07/20/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714733 RPT 41 W 07/20/2018 02:37:03 T-MOBILE(877)653-7911 Department OCA Number RMS Juris 1015 25E 901T S ATLANTIC BL//BANDINI BL,VERNON VPD CR20181210 CA0197300 VI VS VPD HERNANDEZ,MIG *25E 02:37:38 02:38:29 02:42:47 05:03:31 VPD HERRERA,GUSTE 31 02:37:40 02:38:30 02:45:44 04:31:27 VPD ZOZAYA,OSCAR 41 W 02:46:28 02:54:35 04:31:29 VPD MARTINEZ,GABR S7 02:42:26 04:09:04 20180714736 REPO 07/20/2018 05:19:15 DAVE-COASTLINE RECOVERY Department OCA Number RMS Juris RPT REPO 4889 LOMA VISTA AV,VERNON VPD CR20181211 CA0197300 VPD 'XS1 05:21:51 05:24:01 20180714740 RPT 07/20/2018 06:33:14 RED RHINO GTAR 2305 E 52D,VERNON Department OCA Number RMS Juris VPD CR20181212 CA0197300 VPD ZOZAYA,OSCAR *41 W 06:34:40 06:36:37 VPD DOCHERTY,MICH 91 06:36:35 06:46:44 07:41:13 20180714742 RPT 07/20/2018 07:38:51 CAROL ACOSTA 902T S SANTA FE AV//49TH,VERNON Department OCA Number RMS Juris VPD CR20181213 CA0197300 VPD VILLEGAS,RICHA '26W 07:40:24 07:40:24 07:40:25 08:14:47 VPD DOCHERTYWICH 91 07:45:09 07:59:03 20180714747 RPT 07/20/2018 09:37:36 SPEEDY FUEL 484R 3308 BANDINI BL,VERNON Department OCA Number RMS Juris VPD CR20181214 CA0197300 VPD VASQUEZ,LUIS '38E 09:39:51 09:41:27 09:48:27 10:42:24 20180714771 07121120 � 06:23:0� Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/20/2018 Jurisdiction: VERNON Last Date: 07/20/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714771 RPT 07/20/2018 20:54:42 GENE JENKINS 1015 902T E 27TH//ALAMEDA,VERNON Department OCA Number RMS J300 VPD CR20181216 CA0197300 VPD ZOZAYA,OSCAR *41 20:57:20 21:04:58 23:42:56 VPD HERNANDEZ,MIG 17W 20:58:37 21:03:01 21:33:05 VPD CAM,PATRICK 20E 20:59:20 21:02:15 23:20:07 20180714774 RPT 07/20/2018 21:15:51 CHANTEL CITY 902T 3036 BANDINI BL,VERNON Department OCA Number RMS 7300 VPD CR20181215 CA0197300 VPD ESTRADA,IGNACI "S5 21:19:38 21:22:46 21:57:24 VPD ENCINAS,ANTHO T8 21:23:08 21:31:18 20180714776 VREC 07/20/2018 21:36:01 RED RHINO REC 2305 E 52D,VERNON S/A B VPD HERNANDEZ,MIG *17W 21:38:35 21:42:29 22:24:37 VPD ENCINAS,ANTHO T8 21:46:54 22:08:38 07121120 0 06:23:0� Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/21/2018 Jurisdiction: VERNON Last Date: 07/21/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714797 RPT 07/21/2018 02:54:27 LAPD Department OCA Number RMS Juris VI DUI 3770 E WASHINGTON BL,VERNON VPD CR20181217 CA0197300 1015 VPD CAM,PATRICK *20E 02:57:49 02:58:17 02:58:54 VPD ENCINAS,ANTHO T8 02:58:58 03:02:13 04:57:44 20180714805 RPT 07/21/2018 10:00:48 CORPORATE GRAPHICS Department OCA Number RMS.Iuris GTA 4909 ALCOA AV.VERNON VPD CR20181218 CA0197300 VPD ONOPA,DANIEL '26E 10:02:01 10:07:53 10:12:18 11:49:37 VPD VILLEGAS,RICHA 31W 10:17:41 10:44:57 11:49:37 VPD VASQUEZ,LUIS 38 10:07:52 10:12:15 11:09:00 VPD SANTOS,DANIEL S3 10:09:01 11:01:31 20180714822 RPT 07/21/2018 21:07:24 459R 2575 S SANTA FE AV,VERNON Departmem OCA Number RMS Juris VPD CR20181219 CA0197300 VPD HERNANDEZ,MIG '25W 21:09:08 21:15:14 21:50:20 VPD LUCAS,JASON 26 21:14:48 21:50:20 20180714825 RPT 07/21/2018 23:15:31 JOSE 1015 902T E VERNON AV//ALAMEDA,VERNON Department OCA Number RMS Juris VPD CR20181220 CA0197300 VI VPD HERNANDEZ,MIG '25W 23:17:39 23:20:20 02:14:27 VPD CAM,PATRICK 20E 23:22:27 23:26:02 01:36:07 VPD LUCAS,JASON 26 23:17:40 23:18:27 23:53:17 VPD CHAVEZ,JERRY,J S2 23:20:12 23:51:31 20180714827 CITE 07/21/2018 23:52:26 VS TRAFFIC STOP S SANTA FE AV//54TH,VERNON Department OCA Number RMS Juris VPD CR20181221 CA0197300 RPT 07122120 U1 05:16:& Page 1 of 2 L VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/21/2018 Jurisdiction: VERNON Last Date: 07/21/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714827 CITE 07/21/2018 23:52:26 TRAFFIC STOP S SANTA FE AV//54TH,VERNON Department OCA Number RMS J300 VS VPD CR20181221 CA0197300 RPT VPD CHAVEZ,JERRY,J "S2 23:52:26 00:32:57 VPD LUCAS,JASON 26 23:53:17 00:16:07 DenotesPrimary 07122120 N 05:16:& Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/22/2018 Jurisdiction: VERNON Last Date: 07/22/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714857 SOW 07/22/2018 11:32:29 VCK 3311 E SLAUSON AV,VERNON Department OCA Number RMS Juris VI VPD CR20181222 CA0197300 VPD NEWTON,TODD '26E 11:32:29 12:24:39 VPD VELEZ,MARISSA 25W 11:39:56 11:59:40 VPD ONOPA,DANIEL 31 11:32:33 11:32:34 11:33:49 11:42:14 20180714863 RPT 07/22/2018 12:54:40 PASSER BY Department OCA Number RMS Juris 902T S ATLANTIC BL//BANDINI BL,VERNON VPD CR20181223 CA0197300 VPD VELEZ,MARISSA "25W 12:57:01 12:57:02 12:57:48 VPD NEWTON,TODD 26E 12:57:45 12:57:45 13:04:44 13:56:50 20180714869 RPT 07/22/2018 14:05:57 LAPD TRANSFER Department OCA Number RMS Juris 901 T S ALAMEDA//25TH.VERNON VPD CR20181224 CA0197300 VPD ONOPA,DANIEL *31 14:08:17 14:08:17 14:10:56 14:49:38 VPD VELEZ,MARISSA 25W 14:15:44 14:21:02 14:35:08 VPD NEWTON,TODD 26E 14:15:42 14:27:30 14:49:38 20180714887 VS 07/22/2018 22:20:43 RPT VCK E 52D//SANTA FE AV,VERNON Department OCA Number RMS Juris VPD CR20181225 CA0197300 VPD ENCINAS,ANTHO '41 W 22:20:43 22:54:15 DenotesPrimary 07123120 W 05:14.2; Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/23/2018 Jurisdiction: VERNON Last Date: 07/23/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714899 VREC 07/23/2018 05:58:45 REC 2400 E 52D,VERNON Department OCA Number RMS Juris VPD CR20181226 CA0197300 VPD ENCINAS,ANTHO *41 W 05:58:45 06:31:41 20180714911 RPCB 07/23/2018 07:28:08 SALT AND PEPPER RPT 459R 4770 E 50TH,VERNON Department OCA Number RMS Juris VPD CR20181227 CA0197300 VPD VALENZUELA,FEI '25E 07:29:17 07:29:18 07:30:46 12:39:15 20180714925 1015 07/23/2018 09:12:50 RPT PEDCK 5899 DOWNEY RD,VERNON Department OCA Number RMS Juris VPD CR20181228 CA0197300 VPD VALENZUELA,FEI '25E 09:12:50 11:10:42 VPD VELEZ,MARISSA 17W 09:23:43 09:18:00 09:24:43 09:42:14 VPD ONOPA,DANIEL 26 09:13:18 09:23:43 20180714927 RPT 07/23/2018 09:21:08 M TEXTILE Department OCA Number RMS Juris 484R 3257E 26TH,VERNON VPD CR20181229 CA0197300 VPD ONOPA,DANIEL *26 09:42:12 09:49:56 10:32:15 20180714930 RPT 07/23/2018 09:51:53 484R 5107 S DISTRICT BL,VERNON Department OCA Number RMS Juris VPD CR20181230 CA0197300 VPD ONOPA,DANIEL *26 10:32:20 10:32:37 10:40:33 10:58:15 20180714931 ASST 07/23/2018 09:56:01 YS INDUSTRIES RPT 484R 2938 E 54TH,VERNON Department OCA Number RMS Juris VPD CR20181231 CA0197300 VPD VELEZ,MARISSA *17W 10:24:59 10:29:26 10:42:43 VPD VELEZ,MARISSA 20W 14:48:32 14:51:24 VPD VALENZUELA,FEI 25E 14:47:10 14:47:36 14:54:50 14:48:54 15:48:07 07124120 � 04:53:41 Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/23/2018 Jurisdiction: VERNON Last Date: 07/23/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180714948 RPT 07/23/2018 12:55:57 JASON 20002R S SOTO//37TH,VERNON 20180714971 CITY 07/23/2018 17:37:09 HAZEL RPT 20002R S SANTA FE AV//VERNON AV,VERNON Department OCA Number RMS J300 VPD CR20181232 CA0197300 VPD VELEZ,MARISSA '20W 17:41:35 17:43:21 18:01:20 20180714977 VREC 07/23/2018 19:16:40 GARDENA PD REC 132ND//BUDLONG,GARDENA VPD RECORDS BURE/ 'RECD 19:17:25 20:50:34 20180714985 RPT 07/23/2018 21:31:15 HPPD 1015 WARRANT HOLMES//GAGE, HUNTINGTON PARK Department OCA Number RMS J300 VPD CR20181233 CA0197300 VPD DOCHERTY,MICH *91 21:31:36 21:39:01 VPD DOCHERTYNICH 25 21:43:36 21:50:44 22:47:08 DenotesPrimary 07124120 C-n 04.53.-41 Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/24/2018 Jurisdiction: VERNON Last Date: 07/24/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715021 1015 07/24/2018 08:08:32 PATCK 5524 ALCOA AV,VERNON Department OCA Number RMS Juris RPT VPD CR20181234 CA0197300 VPD VALENZUELA,FEI '26W 08:08:32 08:54:21 VPD CERDA,PAULJR 31 W 08:18:33 08:18:37 08:19:18 08:29:38 VPD CERDA,EUGENIO 41 E 08:18:31 08:18:35 08:20:21 08:35:23 VPD VELEZ,MARISSA 91 E 08:08:37 08:35:00 VPD NEWTON,TODD M1 08:20:20 08:28:08 20180715059 REPO 07/24/2018 14:19:36 LINK REPO 3851 S SANTA FE AV,VERNON Department OCA Number RMS.Iuris VPD CR20181235 CA0197300 VPD RECORDS BURE/ 'RECD 14:21:24 14:33:44 20180715062 VI 07/24/2018 16:31:54 VCK CORONA AV//FRUITLAND AV,VERNON Department OCA Number RMS.Iuris VPD CR20181236 CA0197300 VPD CERDA,EUGENIO *41 E 16:31:54 17:21:50 20180715064 RPT 07/24/2018 16:58:41 FOUND 3333 DOWNEY RD,VERNON Department OCA Number RMS.Iuris VPD CR20181237 CA0197300 VPD VELEZ,MARISSA *91 E 16:59:56 17:04:12 17:38:54 20180715066 VREC 07/24/2018 17:55:04 US TOW LOCATE 1800 16TH ST,VERNON 20180715067 NCE 07/24/2018 17:59:46 CLASSIC CONCEPTS 273.5R 4505 BANDINI BL,VERNON Department OCA Number RMS Juris RPT VPD CR20181238 CA0197300 VPD CERDA,EUGENIO *41 E 18:02:13 18:03:39 18:14:22 19:30:10 VPD 31 E 19:35:12 20:32:51 07125120 � 04:56:2E Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/24/2018 Jurisdiction: VERNON Last Date: 07/24/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715067 NCE 07/24/2018 17:59:46 CLASSIC CONCEPTS RPT 273.5R 4505 BANDINI BL,VERNON Department OCA Number RMS Juris VPD CR20181238 CA0197300 VPD CERDA,PAUL,JR 31W 18:02:15 18:03:37 18:10:15 18:42:21 VPD ENCINAS,ANTHO 41 W 20:06:39 20:32:51 20180715076 RPT 07/24/2018 23:02:34 LA FAYETTE TEXTILES Department OCA Number RMS Juris 484R 2051 E 55TH,VERNON VPD CR20181239 CA0197300 VPD VASQUEZ,LUIS *26 23:07:49 23:09:50 23:44:45 DenotesPrimary 07125120 � 04:56:2E Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/25/2018 Jurisdiction: VERNON Last Date: 07/25/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715084 1015 07/25/2018 01:31:15 LAPD-77TH WARRANT 7600 BROADWAY,VERNON VPD VASQUEZ,LUIS *26 01:35:20 01:50:41 02:35:08 20180715109 LAPD 07/25/2018 11:32:54 J AND A IMPORTS RPT 415 4398 AYERS AV,VERNON Department OCA Number RMS Juris VPD CR20181241 CA0197300 VPD CERDA,EUGENIO *41 E 11:34:09 11:34:45 12:07:44 13:00:02 VPD OURIQUE,CARLO 26W 11:42:10 11:47:13 12:28:30 VPD CERDA,PAUL,JR 31 11:34:11 11:34:48 11:42:01 12:31:34 VPD HERRERA,GUSTE S7 13:00:10 13:12:34 20180715110 RPT 07/25/2018 11:39:10 ASST 909T WASHINGTON//SOTO,VERNON Department OCA Number RMS Juris VPD CR20181240 CA0197300 VPD CERDA,EUGENIO *41 E 11:39:13 12:07:20 20180715125 RPT 07/25/2018 18:24:06 FASHION NOVA Department OCA Number RMS Juris 242R 2801 E 46TH,VERNON VPD CR20181242 CA0197300 VPD OURIQUE,CARLO "26W 18:27:56 18:34:38 VPD CERDA,EUGENIO 41 E 18:29:27 18:34:35 19:13:30 20180715132 1015 07/25/2018 20:59:55 K AND M FOOD SERVICE RPT 925 2501 E 27TH,VERNON Department OCA Number RMS Juris VPD CR20181243 CA0197300 VPD VALENZUELA,FEI `25E 21:02:40 21:07:46 22:08:33 VPD REYNA,JOSE S 26W 21:48:18 22:25:29 VPD MADRIGAL,MARI/ 41 W 21:11:53 21:14:53 22:39:19 VPD PEREZ,NICK L2 22:01:40 22:25:35 VPD RODRIGUEZ,FER S1 21:12:02 21:12:14 22:08:09 VPD MARTINEZ,GABR S6 21:12:04 21:12:12 22:08:07 20180715135 07126120 � 04:49:4E Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/25/2018 Jurisdiction: VERNON Last Date: 07/25/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715135 RPT 07/25/2018 22:20:33 SPRINT 866-398-3284 902TR PACIFIC BL//FRUITLAND AV,VERNON Department OCA Number RMS Juris VPD CR20181244 CA0197300 VPD VALENZUELA,FEI '25E 22:21:25 22:24:13 00:34:27 VPD REYNA,JOSE S 26W 22:25:31 22:36:52 23:25:01 VPD MADRIGAL,MARI/ 41 W 22:39:24 22:42:33 23:51:07 VPD RODRIGUEZ,FER S1 22:23:36 22:24:18 00:34:27 VPD MARTINEZ,GABR S6 22:23:38 22:24:16 00:34:27 Denotes Primary 07126120 U1 04:49:4E Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/26/2018 Jurisdiction: VERNON Last Date: 07/26/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715141 1015 07/26/2018 01:46:22 PATCK 2828 S ALAMEDA,VERNON Department OCA Number RMS Juris RPT VPD CR20181246 CA0197300 VPD REYNA,JOSE S '26W 01:46:22 03:02:50 VPD VALENZUELA,FEI 25E 02:00:08 02:03:15 02:22:41 20180715142 RPT 07/26/2018 01:47:57 VS VCK 2610E 37TH,VERNON Department OCA Number RMS Juris VPD CR20181245 CA0197300 VPD ENCINAS,ANTHO *31 E 01:47:57 02:16:09 VPD VALENZUELA,FEI 25E 01:59:29 02:00:05 20180715146 RPT 07/26/2018 05:01:16 RPLANET EARTH Department OCA Number RMS Juris A459R 5300 S BOYLE AV,VERNON VPD CR20181247 CA0197300 VPD VALENZUELA,FEI `25E 05:04:28 05:13:00 06:27:40 20180715149 RPT 07/26/2018 06:28:35 SWEETNER PRODUCTS 901 T 2325 E 38TH,VERNON Department OCA Number RMS Juris VPD CR20181248 CA0197300 VPD MADRIGAL,MARI/ '41 W 06:30:01 06:30:13 06:36:55 07:08:16 VPD REYNA,JOSE S 26W 06:31:50 06:37:18 07:08:15 20180715151 RPT 07/26/2018 07:19:39 LT ELECTRICAL CONSTRUCTION 459R 2909 LEONIS BL,VERNON Departmem OCA Number RMS Juris VPD CR20181249 CA0197300 VPD VASOUEZ,LUIS *25E 07:22:45 07:22:47 07:24:37 08:19:04 VPD CERDA,EUGENIO 26 07:37:18 07:44:55 20180715153 RPT 07/26/2018 08:22:06 MICHAEL STEPHANS 902T 3737 S SOTO,VERNON Departmem OCA Number RMS Juris VPD CR20181250 CA0197300 VPD DOCHERTY,MICH *91 W 08:24:07 08:24:30 08:33:57 09:22:20 07127120 CY)O 00:39:0! Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/26/2018 Jurisdiction: VERNON Last Date: 07/26/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715155 RPT 07/26/2018 09:02:39 GERARDO RAMIREZ 902T MAYWOOD AV//CHARTER,VERNON Department OCA Number RMS Juris VPD CR20181251 CA0197300 VPD VASQUEZ,LUIS '25E 09:03:51 09:05:32 09:31:27 VPD CERDA,EUGENIO 26 09:09:40 09:31:28 20180715159 SUP 07/26/2018 10:06:51 RPLANET EARTH 140 5300 S BOYLE AV,VERNON VPD VASQUEZ,LUIS '25E 10:38:49 10:38:50 10:48:50 11:15:11 20180715161 RPT 07/26/2018 10:48:05 JUAN MORA 245R 2357 E 49TH,VERNON Department OCA Number RMS Juris VPD CR20181253 CA0197300 VPD CERDA,EUGENIO *26 11:58:21 13:12:04 20180715164 RPT 07/26/2018 11:27:17 US TOW RICK 902T 2119 E 25TH,VERNON Department OCA Number RMS Juris VPD CR20181252 CA0197300 VPD DOCHERTYNICH '91W 11:29:12 11:29:18 11:33:19 12:18:18 11:29:19 VPD VASQUEZ,LUIS 25E 11:31:15 11:33:17 11:50:07 20180715180 RPT 07/26/2018 18:54:18 JUAN ORTIZ MR60 FRUITLAND AV//GIFFORD AV,VERNON Department OCA Number RMS Juris VPD CR20181254 CA0197300 VPD ENCINAS,ANTHO *31 E 18:55:18 18:55:56 19:02:31 20:00:45 VPD ZOZAYA,OSCAR 41 18:55:20 18:55:57 19:03:30 19:37:29 07127120 0) 00:39:0! Page 2 of 2 L VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/27/2018 Jurisdiction: VERNON Last Date: 07/27/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715218 RPT 07/27/2018 09:33:11 459R 2221 E 55TH,VERNON Department OCA Number RMS Juris VPD CR20181255 CA0197300 VPD REYNA,JOSE S '26W 09:33:11 10:06:25 20180715221 1015 07/27/2018 10:07:48 RPT PEDCK S ALAMEDA//VERNON AV,VERNON Department OCA Number RMS Juris VPD CR20181256 CA0197300 VPD HERNANDEZ,MIG '25W 10:07:50 10:13:33 VPD REYNA,JOSE S 26W 10:13:20 11:10:34 VPD VASOUEZ,LUIS 32E 10:09:15 10:10:20 10:44:39 VPD DOCHERTY,MICH 91 10:08:33 10:08:50 10:44:54 20180715233 RPT 07/27/2018 15:36:52 HOOVER TRADING 902T 4800 E 26TH,VERNON Department OCA Number RMS Juris VPD CR20181257 CA0197300 VPD VASOUEZ,LUIS *32E 15:47:43 15:47:45 15:59:18 16:15:11 VPD DOCHERTY,MICH 91 15:52:43 16:17:12 20180715236 VREC 07/27/2018 16:10:07 LAPD-HOLLENBECK LOCATE 370 S AVE 52D, LOS ANGELES 07130120 N 12:38:0( Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/28/2018 Jurisdiction: VERNON Last Date: 07/28/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715285 RPT 07/28/2018 15:49:33 VERNON POLICE DEPARTMENT Department OCA Number RMS Juris 487R 4305 S SANTA FE AV,VERNON VPD CR20181258 CA0197300 VPD VASQUEZ,LUIS *31 E 15:49:58 16:35:48 20180715302 VI 07/28/2018 23:24:30 RPT TRAFFIC STOP ALCOA AV//SLAUSON AV,VERNON Department OCA Number RMS Juris VPD CR20181259 CA0197300 VPD HERRERA,GUST/ *32 23:24:30 00:01:27 VPD NEWTON,TODD 25E 23:24:36 23:33:27 00:01:27 VPD ESTRADA,IGNACI S4 23:25:23 00:01:27 07129120 W 05:54:0i Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/29/2018 Jurisdiction: VERNON Last Date: 07/29/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715305 1015 07/29/2018 00:09:32 RPT PEDCK 3311 E SLAUSON AV,VERNON Department OCA Number RMS Juris VPD CR20181260 CA0197300 VPD ESTRADAJGNACI 'S4 00:09:32 01:15:05 VPD CAM,PATRICK 20W 00:38:43 02:26:28 VPD NEWTON,TODD 25E 00:09:35 01:40:39 VPD HERRERA,GUSTE 32 00:09:37 01:15:14 20180715312 1015 07/29/2018 02:48:20 RPT BOVEH E VERNON AV//SANTA FE AV,VERNON Department OCA Number RMS Juris VPD CR20181261 CA0197300 VI VPD CAM,PATRICK '20W 02:48:25 04:41:04 VPD HERRERA,GUSTE 32 02:49:09 04:14:15 VPD ESTRADA,IGNACI S4 03:24:46 04:14:17 20180715325 RPT 07/29/2018 10:46:28 JC PRODUCE 484R 2838 S ALAMEDA,VERNON Department OCA Number RMS Juris VPD CR20181263 CA0197300 VPD ONOPA,DANIEL *32 10:47:50 10:47:51 10:48:33 VPD VALENZUELA,FEI 31 W 10:48:31 10:56:15 12:12:48 20180715326 RPT 07/29/2018 10:51:21 VERNON FIRE STATION#78 Department OCA Number RMS Juris 902T 2800 S SOTO.VERNON VPD CR20181262 CA0197300 VPD REYNA,JOSE S *25E 10:53:21 10:53:22 10:55:30 11:27:32 VPD ONOPA,DANIEL 32 10:58:18 10:58:19 11:00:28 11:26:00 VPD SANTOS,DANIEL S3 11:01:06 11:26:02 20180715327 RPT 07/29/2018 11:02:49 M TEXTILE Department OCA Number RMS.Iuris 459R 3257E 26TH,VERNON VPD CR20181264 CA0197300 VPD ONOPA,DANIEL *32 11:47:01 11:47:02 11:50:16 12:21:19 07130120 � 05:06:0 Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/29/2018 Jurisdiction: VERNON Last Date: 07/29/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715342 1015 07/29/2018 16:28:08 CIRCLE K RPT 484R 2529 S SANTA FE AV,VERNON Department OCA Number RMS J300 VPD CR20181265 CA0197300 VPD ONOPA,DANIEL '32 16:29:55 16:29:56 16:35:11 17:07:00 VPD REYNA,JOSE S 25E 16:31:29 16:32:56 17:06:57 VPD VALENZUELA,FE[ 31 W 16:30:23 16:33:23 17:36:45 07130120 � 05:06:0 Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/30/2018 Jurisdiction: VERNON Last Date: 07/30/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715368 RPT 07/30/2018 03:23:27 VCK 2042 E VERNON AV,VERNON Department OCA Number RMS Juris VI VPD CR20181266 CA0197300 VPD CAM,PATRICK '20W 03:23:27 03:52:24 20180715377 RPT 07/30/2018 05:46:57 MICHAEL CITY 902T FRUITLAND AV//DOWNEY RD,VERNON Department OCA Number RMS Juris VPD CR20181267 CA0197300 VPD MADRIGAL,MARI/ '32E 05:48:23 05:52:10 06:43:24 VPD CERDA,EUGENIO 41 05:48:27 05:55:35 06:08:31 20180715401 RPT 07/30/2018 09:41:07 LANDMARK ENTERPRISES Department OCA Number RMS Juris 459R 4420 SEVILLE AV,VERNON VPD CR20181268 CA0197300 VPD CERDA,PAULJR *41 E 09:42:53 09:43:10 10:07:55 VPD VALENZUELA,FEI 31 W 09:43:28 10:14:58 10:24:56 20180715403 1015 07/30/2018 10:01:30 WEST COAST DISTRIBUTION Departmem OCA Number RMS Juris RPT 484 2602 E 37TH,VERNON VPD CR20181269 CA0197300 VS VPD NEWTON,TODD 'M1 10:02:31 10:02:32 10:08:54 11:43:07 VPD VALENZUELA,FEI 31W 11:00:22 11:01:51 11:35:37 VPD ONOPA,DANIEL 32 10:03:10 10:03:55 11:43:07 VPD CERDA,PAULJR 41 E 10:27:47 10:07:58 10:27:51 VPD HERRERA,GUSTE S7 10:03:16 10:07:48 11:09:07 20180715407 RPT 07/30/2018 11:10:42 920PR 3420 E VERNON AV,VERNON Departmeni OCA Number RMS Juris VPD CR20181270 CA0197300 VPD RECORDS BURE/ `RECD 11:11:34 12:21:23 20180715411 07131120 � 02:07:3: Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/30/2018 Jurisdiction: VERNON Last Date: 07/30/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715411 RPT 07/30/2018 11:42:31 CLASSIC SLIPCOVERS 459R 4300 E DISTRICT BL,VERNON Department OCA Number RMS Juris VPD CR20181271 CA0197300 VPD CERDA,PAULJR *41 E 11:45:19 11:45:19 11:48:47 VPD NEWTON,TODD M1 11:48:43 11:48:43 11:55:39 12:43:22 20180715418 RPT 07/30/2018 13:56:56 JC PRODUCE 484R 2838 S ALAMEDA,VERNON Department OCA Number RMS Juris VPD CR20181272 CA0197300 VPD VALENZUELA,FEI *31 W 14:07:53 14:22:41 14:43:23 20180715423 RPT 07/30/2018 16:01:18 SOUTHLAND PAPER BOX 594R 4201 FRUITLAND AV,VERNON VPD RECORDS BURE/ *RECD 16:03:10 16:08:23 20180715425 RPT 07/30/2018 16:10:26 UPS 911A 3333 DOWNEY RD,VERNON Department OCA Number RMS Juris VPD CR20181273 CA0197300 VPD CERDA,PAULJR *41 E 16:13:59 16:14:00 16:21:29 17:49:41 VPD VALENZUELA,FEI 31 W 16:37:02 17:02:55 17:49:41 20180715442 RPT GTAR2018 21:13:17 MAR5119 S Department OCA Number RMS Juris GTAR 5119 S DISTRICT BL,VERNON VPD CR20181274 CA0197300 VPD LUCAS.JASON *91 21:14:41 21:24:26 23:04:55 VPD CAM,PATRICK 25W 21:15:41 22:04:19 20180715444 RPT 07/30/2018 22:02:54 PIH DOWNEY Department OCA Number RMS Juris 261R 11500BROOKSHIRE, DOWNEY VPD CR20181275 CA0197300 VPD CAM,PATRICK *25W 00:35:23 22:04:22 22:49:09 00:44:28 VPD ENCINAS,ANTHO 32E 00:35:32 00:24:25 00:29:42 00:35:44 00:33:46 07131120 � 02:07:3: Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 07/31/2018 Jurisdiction: VERNON Last Date: 07/31/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180715464 RPT 07/31/2018 05:42:39 CARLOS 902T S SOTO//VERNON AV,VERNON Department OCA Number RMS Juris VPD CR20181276 CA0197300 VPD CAM,PATRICK '25W 05:45:24 05:47:38 05:53:52 VPD ENCINAS,ANTHO 32E 05:45:39 05:50:51 06:26:58 20180715483 RPT 07/31/2018 09:18:37 VERIZON WIRELESS 1-800-451-5242 Department OCA Number RMS Juris MET SRMET 1920 MARENGO ST, LOS ANGELES VPD 20180715483 CA0197300 VPD CR20181277 CA0197300 VPD VALENZUELA,FEI '25E 09:19:22 09:19:52 09:22:57 09:25:48 VPD CERDA,PAUL,JR 31 E 09:19:24 09:19:55 09:30:30 09:55:57 VPD PEREZ,NICK L2 09:27:24 09:29:06 VPD NEWTON,TODD M1 09:30:27 09:31:48 09:31:51 VPD OURIOUE,CARLO MET1 09:20:59 09:25:57 11:01:03 20180715491 RPT 07/31/2018 10:09:52 GREAT AMERICAN PACKAGING 911 A 4361 S SOTO,VERNON Department OCA Number RMS Juris VPD CR20181278 CA0197300 VPD CERDA,PAUL,JR *31 E 10:13:21 10:14:06 10:17:30 10:54:27 VPD CERDA,EUGENIO 41 W 10:13:23 10:14:09 10:15:00 11:28:15 20180715531 RPT 07/31/2018 21:11:34 ROY CHANG 20002R 6140 ALCOA AV,VERNON Department OCA Number RMS Juris VPD CR20181279 CA0197300 VPD ZOZAYA,OSCAR *26E 21:13:10 21:13:26 21:17:52 21:32:37 08101120 � 03:52:5, Page 1 of 1 City Council Agenda Item Report Agenda Item No. COV-288-2018 Submitted by:Danita Robertson Submitting Department:Police Department Meeting Date:September 4, 2018 SUBJECT Vernon Police Department Activity Log and Statistical Summary for the period of August 1 through August 15, 2018 Recommendation: A. Receive and file. Backgroud: The Vernon Police Department's activity report consists of activity during the specified reporting period, including a summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed. Fiscal cal Impact: None. ATTACHMENTS • 1. Police Department Activity Report- 08/01/18 to 08/15/18 169 VERNON POLICE DEPARTMENT Department Activity Report First Date: 08/01/2018 Jurisdiction: VERNON Last Date: 08/15/2018 Department Complaint All Units Primary Unit Type Description VPD 10-6 OFFICER IS 10-6 C7,961,962,10-10,WASH, EQUIPK 113 103 10-96H PICK UP THE JAIL PAPER WORK FROM HP JAIL 1 1 10-96M 10-96 MARY(MAIL DETAIL) 6 4 140 SUPPLEMENTAL REPORT 6 4 20001 R INJURY HIT AND RUN REPORT 5 2 20002 NON-INJURY HIT AND RUN 1 1 20002R NON-INJURY HIT AND RUN REPORT 8 5 211 S SILENT ROBBERY ALARM 6 1 242 BATTERY 6 2 242R BATTERY REPORT 13 4 245R ASSAULT WITH A DEADLY WEAPON REPORT 6 2 273.5 DOMESTIC VIOLENCE 3 1 314 INDECENT EXPOSURE 1 1 415 DISTURBING THE PEACE 55 21 417 BRANDISHING A WEAPON 4 1 422R TERRORIST THREATS REPORT 5 2 459 BURGLARY 4 1 459A AUDIBLE BURGLARY ALARM 144 75 459R BURGLARY REPORT 9 4 459S SILENT BURGLARY ALARM 8 2 459VR BURGLARY TO A VEHICLE REPORT 2 1 484 PETTY THEFT 3 1 484R PETTY THEFT REPORT 21 11 586 PARKING PROBLEM 17 15 594R VANDALISM REPORT 7 3 602 TRESPASS 15 5 602R TRESPASS REPORT 1 1 653MR ANNOYING PHONE CALLS REPORT 1 1 901 UNKNOWN INJURY TRAFFIC COLLISION 3 1 901T INJURY TRAFFIC COLLISION 21 7 901TR INJURY TRAFFIC COLLISION REPORT 5 2 902T NON-INJURY TRAFFIC COLLISION 72 34 902TR NON-INJURY TRAFFIC COLLISION REPORT 1 1 909E TRAFFIC ENFORCEMENT 1 1 909T TRAFFIC HAZARD 13 8 911 911 MISUSE/HANGUP 3 1 911A CONTACT THE REPORTING PARTY 28 19 917A ABANDONED VEHICLE 11 5 920PR LOST PROPERTY REPORT 1 1 925 SUSPICIOUS CIRCUMSTANCES 43 21 A459V ATTEMPT AUTO BURGLARY 2 1 AGTAR ATTEMPT GRAND THEFT AUTO REPORT 1 1 ASTVFD ASSIST VERNON FIRE DEPARTMENT 42 23 BOSIG BROKEN SIGNAL OR LIGHT 2 1 BOVEH BROKEN DOWN VEHICLE 12 8 TO CITCK CITATION CHECK 1 1 CIVIL CIVIL MATTER 10 4 0811612018 04:54:18 Page I of 2 VERNON POLICE DEPARTMENT Department Activity Report First Date: 08/01/2018 Jurisdiction: VERNON Last Date: 08/15/2018 Department Complaint All Units Primary Unit Type Description VPD COP COP DETAIL 10 7 DEMOSTRA DEMONSTRATION 6 5 DET DETECTIVE INVESTIGATION 5 3 DETAIL DETAIL 4 4 DPTAST DEPARTMENTAL ASSIST 9 4 DUI DRIVING UNDER THE INFLUENCE 4 2 FILING OFFICER IS 10-6 REPORT WRITING 57 57 FOUND FOUND PROPERTY REPORT 3 3 FU FOLLOW UP 5 5 GTAR GRAND THEFT AUTO REPORT 5 4 HBC HAILED BY A CITIZEN 6 2 ILLDPG ILLEGAL DUMPING 3 2 KTP KEEP THE PEACE 2 2 LOCATE LOCATED VERNON STOLEN VEHICLE 2 2 LPR LICENSE PLATE READER 3 1 MISPR MISSING PERSON REPORT 2 1 PAPD PUBLIC ASSIST-POLICE 6 2 PATCK PATROL CHECK 120 100 PEDCK PEDESTRIAN CHECK 51 31 PLATE LOST OR STOLEN PLATES REPORT 1 1 PRSTRAN PRISONER TRANSPORTED 9 8 REC RECOVERED STOLEN VEHICLE 7 2 RECDALARM TEST THE RECORDS ALARM 1 1 RECKLESS DF RECKLESS DRIVING (23103) 3 1 REPO REPOSSESSION 4 4 SRMET SRMET DETAIL 13 13 SUICIDAL SUE SUICIDAL SUBJECT 3 1 TRAFFIC STOI TRAFFIC STOP 174 148 VCK VEHICLE CHECK 108 97 VEH RELEASE VEHICLE RELEASE 4 3 VEHFIRE VEHICLE FIRE 1 1 WARRANT WARRANT ARREST 1 1 WELCK WELFARE CHECK 10 4 Department: 1385 937 Overall: 1385 938 171 0811612018 04:54:18 Page 2 of 2 VERNON POLICE DEPARTMENT Police Activity Report Period Ending: 08/15/18 TRAFFIC COLLISIONS NO. PROPERTY RECOVERED TOTAL 30 VEHICLES: $81,000.00 NON-INJURY 22 INJURY 8 Pedestrian 1 Fatalities City Property Damage 5 Hit &Run (Misdemeanor) 2 Hit&Run (Felony) Persons Injured 12 VEHICLES STORED PROPERTY RECOVERED FOR Unlicensed Driver 4 OTHER DEPARTMENTS Abandoned/Stored Vehicle 11 VEHICLES: $16,000.00 Traffic Hazard 3 CITATIONS Citations Iss (Prisoner Release) 6 Citations Iss (Parking) 86 Citations Iss (Moving) 138 Citations Iss (Total) 224 Hazardous 113 Non-Hazardous 25 Other Violations 0 CASES CLEARED BY ARREST AR18-320 CR18-1283 243(E)(1) PC AR18-323 CR18-1294 243(E)(1) PC AR18-324 CR18-1301 369(I)(A) PC AR18-326 CR18-1309 496 PC AR 18-328 CR 18-1311 459 PC AR 18-331 CR 18-1260 602(0) PC AR 18-317 C'R 18-1265 11377(A) HS AR 18-318 CR 18-1269 487 PC 172 VERNON POLICE DEPARTMENT REPORT FOR PERSONS ARRESTED PERIOD ENDING: 8/15/2018 ADULT FELONY ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL BURGLARY 3 1 4 GRAND THEFT INFLICT INJURY ON SPOUSE/COHABITANT PROJECTILE AT VEHICLE 1 1 VEHICLE THEFT 1 1 WARRANT VERNON CASE WARRANT OUTSIDE AGENCY 1 1 TOTAL FELONY ARRESTS 5 2 7 ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS MALE FEMALE TOTAL DOMESTIC VIOLENCE 1 1 2 DRIVING UNDER THE INFLUENCE 3 3 DRUNK IN PUBLIC 1 1 POSSESS CONTROLLED SUBSTANCE POSSESS DRUG PARAPHERNALIA POSSESS STOLEN PROPERTY 1 1 TRESPASSING VANDALISM 1 1 VEH NOT EQUIP W/INTERLOCK DEVICE WARRANT(VERNON CASE) 3 3 WARRANT(OUTSIDE AGENCY) TOTAL MISD. ARRESTS 10 1 11 JUVENILES DETAINED --- FELONY AND MISDEMEANOR MALE FEMALE TOTAL BURGLARY RESISTING ARREST ROBBERY VANDALISM WARRANTS (BENCH) TOTAL JUVENILES DET. 0 1 0 1 0 TOTAL FELONY ARRESTS (ADULT) TO DATE: 81 TOTAL MISDEMEANOR ARRESTS (ADULT)TO DATE: 252 TOTAL JUVENILES DETAINED (FE,ONY AND MISDEMEANOR)TO DATE: 4 TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR)TO DATE: 337 173 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/01/2018 Jurisdiction: VERNON Last Date: 08/01/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815565 RPT 08/01/2018 08:35:25 MET SRMET 3215 E SLAUSON AV,VERNON Department OCA Number RMS Juris VPD CR20181280 CA0197300 VPD OURIQUE,CARLO 'MET1 08:35:30 10:51:46 20180815612 RPT 08/01/2018 17:07:25 ALAMEDA STORAGE 459R 4250 S ALAMEDA,VERNON Department OCA Number RMS Juris VPD CR20181281 CA0197300 VPD DOCHERTY,MICH *91W 17:09:31 17:21:53 18:04:21 20180815614 VREC 08/01/2018 17:48:29 REC S SOTO//54TH,VERNON Department OCA Number RMS Juris VPD CR20181282 CA0197300 VPD HERRERA,GUST/ 'S7 17:48:44 18:28:51 VPD CERDA,PAUL,JR 31 E 17:50:14 18:28:50 VPD DOCHERTY,MICH 91 W 18:15:25 18:28:50 20180815615 VREC 08/01/2018 18:10:01 WALTON TOW LOCATE 1741 TAMARIND AVE,COMPTON VPD RECORDS BURE/ 'RECD 18:16:35 18:30:14 20180815620 1015 08/01/2018 19:57:45 RPT 08/ 2801 E 46TH,VERNON Department OCA Number RMS Juris VPD CR20181283 CA0197300 VPD ZOZAYA,OSCAR *41 E 19:58:05 19:58:31 20:00:44 VPD REYNA,JOSE S 26 19:58:07 19:58:33 20:13:09 21:05:18 VPD 31 E 20:01:02 20:01:54 21:33:15 VPD ENCINAS,ANTHO 32W 19:59:40 21:05:26 08107120 � 23:59:5i Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/02/2018 Jurisdiction: VERNON Last Date: 08/02/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815656 RPT 08/02/2018 10:42:48 CHRIS 917A LOMA VISTA AV//FRUITLAND AV,VERNON Department OCA Number RMS Juris VS VPD CR20181284 CA0197300 VPD DOCHERTY,MICH *91 E 10:44:56 10:45:48 10:49:41 11:48:24 20180815658 RPT 08/02/2018 11:34:43 REPO 2670 LEONIS BL VERNON S/A B Department OCA Number RMS Juris , REPO VPD CR20181285 CA0197300 VPD RECORDS BURE/ *RECD 11:36:35 12:06:50 20180815659 RPT 08/02/2018 12:02:42 BANDINI TRUCK TERMINAL Department OCA Number RMS Juris 20002R 3152 BANDINI BL,VERNON VPD CR20181286 CA0197300 VPD VILLEGAS,RICHA *31W 12:04:41 12:05:56 12:07:17 13:13:16 20180815666 RPT 08/02/2018 14:53:34 DIRECT PRODUCE ILLDPG 2987 LEONIS BL,VERNON Department OCA Number RMS Juris VPD CR20181288 CA0197300 VPD CERDA,EUGENIO *25 14:56:32 14:57:06 15:03:51 VPD DOCHERTY,MICH 91 E 15:01:33 15:06:21 15:35:25 20180815667 RPT 08/02/2018 14:57:29 REPO 3487E 26TH VERNON Department OCA Number RMS Juris , REPO VPD CR20181287 CA0197300 VPD RECORDS BURE/ *RECD 15:02:31 15:30:54 20180815674 RPT 08/02/2018 17:24:51 OWENS BROCKWAY 594R 2901 FRUITLAND AV,VERNON Department OCA Number RMS Juris VPD CR20181290 CA0197300 VPD CERDA,EUGENIO *25 17:57:58 17:58:42 VPD DOCHERTY,MICH 91 E 17:58:37 18:00:27 18:31:12 20180815675 08103120 -4 05:19:0! Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/02/2018 Jurisdiction: VERNON Last Date: 08/02/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815675 RPT 08/02/2018 17:32:36 T-MOBILE(877)653-7911 Department OCA Number RMS Juris 901T S SANTA FE AV//56TH,VERNON VPD CR20181289 CA0197300 VPD VILLEGAS,RICHA '31W 17:33:56 17:33:57 17:35:51 18:36:50 VPD CERDA,EUGENIO 25 17:41:54 17:57:57 VPD DOCHERTY,MICH 91 E 17:34:59 17:58:37 DenotesPrimary 08103120 -4 05:19:0! Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/03/2018 Jurisdiction: VERNON Last Date: 08/03/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815697 VS 08/03/2018 00:19:22 VCK E 52D//MALABAR,VERNON Department OCA Number RMS Juris VPD CR20181291 CA0197300 VPD ENCINAS,ANTHO *32 00:19:22 00:52:01 20180815702 1015 08/03/2018 01:20:56 VI TRAFFIC STOP S SANTA FE AV//VERNON AV,VERNON Department OCA Number RMS Juris VPD CR20181292 CA0197300 RPT VPD MARTINEZ,GABR "S6 01:20:57 02:13:43 VPD OURIQUE,CARLO 26W 01:21:18 01:23:40 02:47:54 VPD ZOZAYA,OSCAR 41 E 01:41:13 02:29:54 20180815718 RPT 08/03/2018 08:10:45 GRAMECY PROPERTY TRUST 594R 3311 E SLAUSON AV,VERNON Department OCA Number RMS Juris VPD CR20181293 CA0197300 VPD VASQUEZ,LUIS *31 E 08:13:26 08:14:03 08:18:21 08:59:26 VPD REYNA,JOSE S 26W 08:17:11 08:21:39 08:59:26 VPD SWINFORD,PHILL 40E 08:37:07 08:59:27 20180815720 RPT 08/03/2018 08:56:58 ARLENE 1015 242R S SOTO//LEONIS BL,VERNON Department OCA Number RMS Juris VPD CR20181294 CA0197300 VPD VILLEGAS,RICHA '32W 08:57:13 08:59:32 10:03:34 VPD REYNA,JOSE S 26W 08:59:37 09:03:18 10:30:45 VPD VASQUEZ,LUIS 31 E 08:59:29 10:30:43 VPD SWINFORD,PHILL 40E 09:01:07 10:47:20 VPD DOCHERTY,MICH 91 08:57:16 08:59:36 09:00:00 10:01:39 VPD CHAVEZ,JERRY,J S2 09:00:32 09:29:15 20180815722 RPT 08/03/2018 09:21:08 AMERICAN HI FI 594R 4480 PACIFIC BL,VERNON Department OCA Number RMS Juris VPD CR20181295 CA0197300 VPD DOCHERTY,MICH *91 10:01:41 10:02:27 10:05:47 08104120 -4 04:58:4( Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/03/2018 Jurisdiction: VERNON Last Date: 08/03/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815722 RPT 08/03/2018 09:21:08 AMERICAN HI FI Department OCA Number RMS Juris 594R 4480 PACIFIC BL,VERNON VPD CR20181295 CA0197300 VPD VILLEGAS,RICHA 32W 10:05:05 10:06:53 10:51:23 20180815733 RPT 08/03/2018 12:37:55 MITCHELL Department OCA Number RMS Juris 902T S SANTA FE AV//38TH,VERNON VPD CR20181296 CA0197300 VPD SWINFORD,PHILL '40E 12:38:54 12:39:33 12:44:12 13:18:43 20180815738 RPT 08/03/2018 14:55:22 JESUS 902T S ATLANTIC BL//DISTRICT BL,VERNON Department OCA Number RMS Juris VPD CR20181297 CA0197300 VPD SWINFORD,PHILL '40E 14:56:47 15:08:35 15:08:36 15:39:02 20180815740 RPT 08/03/2018 15:56:59 PRO PORTION FOODS 242R 3501 E VERNON AV,VERNON Department OCA Number RMS Juris VPD CR20181299 CA0197300 VPD REYNA,JOSE S '26W 16:06:31 16:06:43 16:15:44 16:30:23 17:49:22 VPD VILLEGAS,RICHA 32W 16:28:39 16:38:01 20180815743 RPT 08/03/2018 16:37:18 ILLDPG 4461 SANTA FE,VERNON Department OCA Number RMS Juris VPD CR20181298 CA0197300 VPD VILLEGAS,RICHA '32W 16:38:03 17:27:24 20180815755 RPT 08/03/2018 19:44:18 SWEETENER PRODUCTS 911 A 2050 E 38TH,VERNON Department OCA Number RMS Juris VPD CR20181300 CA0197300 VPD *91 E 19:52:29 19:58:30 20:39:17 VPD CAM,PATRICK 32 19:53:13 19:58:28 20:40:58 08104120 -4 04:58:4( Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/04/2018 Jurisdiction: VERNON Last Date: 08/04/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815770 RPT 08/04/2018 00:06:18 PATCK 6160 MALBURG WY,VERNON Department OCA Number RMS Juris SOW VPD CR20181301 CA0197300 ADV 1015 VPD VALENZUELA,FEI *31 W 00:06:18 01:25:06 VPD CAM,PATRICK 32 00:06:20 01:04:23 VPD LUCAS,JASON 91 E 00:06:22 01:04:32 VPD ESTRADAJGNACI S4 00:13:48 00:14:19 01:04:35 VPD MARTINEZ,GABR S6 00:13:49 00:14:18 01:04:33 20180815785 RPT 08/04/2018 08:17:01 FERNANDO-STREET DEPT Department OCA Number RMS Juris 484R S ALAMEDA//VERNON AV,VERNON VPD CR20181302 CA0197300 VPD ONOPA,DANIEL '32W 08:18:42 08:27:37 08:27:38 09:23:51 VPD VILLEGAS,RICHA 40W 08:28:37 08:30:04 09:23:49 20180815791 VS 08/04/2018 10:18:53 VCK 2947E 44TH,VERNON Department OCA Number RMS Juris RPT VPD CR20181303 CA0197300 VPD VASQUEZ,LUIS *31 E 10:18:53 11:03:44 20180815812 RPT 08/04/2018 19:35:53 T-MOBILE(877)653-7911 Department OCA Number RMS Juris 20001 R BANDINI BL//SOTO,VERNON VPD CR20181304 CA0197300 VPD ONOPA,DANIEL '32W 19:38:31 19:44:38 20:03:17 VPD NEWTON,TODD 17 19:38:32 19:44:17 VPD LUCAS,JASON 91 E 19:39:08 19:40:09 19:51:42 VPD ESTRADAJGNACI S4 19:40:16 19:50:38 20180815813 RPT 08/04/2018 19:42:11 AMRIECAN HI FI 484R 4480 PACIFIC BL,VERNON Department OCA Number RMS Juris VPD CR20181305 CA0197300 VPD *17 19:44:17 19:44:33 19:45:33 20:46:09 08105120 -4 05:17:2( Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/04/2018 Jurisdiction: VERNON Last Date: 08/04/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815813 RPT 08/04/2018 19:42:11 AMRIECAN HI FI Department OCA Number RMS Juris 484R 4480 PACIFIC BL,VERNON VPD CR20181305 CA0197300 VPD 32W 20:03:24 20:19:32 21:13:16 VPD LUCAS,JASON 91 E 19:51:46 19:54:53 22:20:56 VPD ESTRADA,IGNACI S4 19:50:41 19:54:51 20:53:41 20180815816 VS 08/04/2018 21:30:41 VCK 4553 SEVILLE AV.VERNON Department OCA Number RMS Juris RPT VPD CR20181306 CA0197300 VPD OURIOUE,CARLO *17 21:30:41 21:58:45 08105120 O 05:17:2( Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/05/2018 Jurisdiction: VERNON Last Date: 08/05/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815831 RPT 08/05/2018 00:38:10 VI TRAFFIC STOP 2900 S SANTA FE AV,VERNON Department OCA Number RMS Juris VPD CR20181307 CA0197300 1015 VPD ZOZAYA,OSCAR/I "T8 00:38:10 02:37:47 20180815833 RPT 08/05/2018 00:56:33 RA REED ELECTRIC CO 459R 5503 S BOYLE AV VERNON Department OCA Number RMS Juris , 1015 VPD CR20181308 CA0197300 ADV SOW VPD LUCAS,JASON *91 E 00:57:51 00:58:21 01:14:24 00:58:27 03:17:47 VPD OURIQUE,CARLO 17 00:57:54 00:58:23 01:03:46 02:20:06 VPD CAM,PATRICK 32W 01:10:24 01:13:49 02:19:34 VPD ESTRADA,IGNACI S4 01:19:31 02:20:21 20180815843 RPT 08/05/2018 03:52:29 PATCK 5503 S BOYLE AV VERNON Department OCA Number RMS Juris , 1015 VPD CR20181309 CA0197300 VPD LUCAS,JASON `91 E 03:52:29 04:42:47 VPD OURIQUE,CARLO 17 03:52:32 03:56:55 04:55:08 20180815844 1015 08/05/2018 04:19:00 JOHNATHAN 902T S SANTA FE AV//VERNON AV,VERNON Department OCA Number RMS Juris RPT VPD CR20181310 CA0197300 VI VPD CAM,PATRICK '32W 04:20:23 04:22:58 09:10:27 VPD OURIQUE,CARLO 17 04:55:12 05:10:03 07:25:02 VPD LUCAS,JASON 91 E 04:42:48 06:14:54 VPD ESTRADA,IGNACI S4 04:26:10 04:28:28 06:07:39 20180815858 1015 08/05/2018 10:38:13 STERLING RUBY STUDIO 459 2797 LEONIS BL,VERNON Department OCA Number RMS Juris RPT VPD CR20181311 CA0197300 08106120 00 01:59:M Page 1 of 2 L VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/05/2018 Jurisdiction: VERNON Last Date: 08/05/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815858 1015 08/05/2018 10:38:13 STERLING RUBY STUDIO 459 2797 LEONIS BL,VERNON Department OCA Number RMS J0 RPT VPD CR20181311 CA019730300 VPD CERDA,PAUL,JR '31 E 10:40:25 10:40:33 10:40:53 12:22:24 VPD NEWTON,TODD 26W 10:43:49 10:46:26 12:43:23 VPD REYNA,JOSE S 40 10:44:06 10:45:36 12:00:51 VPD ONOPA,DANIEL 41 10:40:27 10:40:36 10:51:31 11:07:38 20180815861 RPT 08/05/2018 12:03:41 SEVEN FOR ALL MANKIND GTAR 4330 E 26TH,VERNON Department OCA Number RMS.Iuris VPD CR20181312 CA0197300 VPD ONOPA,DANIEL *41 12:34:02 13:23:44 08106120 00 01:59:0� Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/06/2018 Jurisdiction: VERNON Last Date: 08/06/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815906 RPT 08/06/2018 06:27:01 T-MOBILE(877)653-7911 Department OCA Number RMS Juris 902T S ATLANTIC BL//DISTRICT BL,VERNON VPD CR20181313 CA0197300 VPD OURIQUE,CARLO '26E 06:28:55 06:28:58 06:38:27 07:18:39 VPD VELEZ,MARISSA 20 06:28:57 06:29:00 06:38:33 07:35:50 VPD CERDA,PAULJR 31 E 07:02:14 07:02:15 07:13:03 07:13:47 VPD ONOPA,DANIEL 32 07:03:48 07:03:49 07:09:50 07:39:28 20180815914 RPT 08/06/2018 07:59:01 VERDUGO FIRE 902T 3770 E WASHINGTON BL,VERNON Department OCA Number RMS.Iuris VPD CR20181314 CA0197300 VPD CERDA,PAUL,JR *31 E 08:01:14 08:01:15 08:13:25 08:44:54 VPD VELEZ,MARISSA 20E 08:01:46 08:02:26 08:41:46 VPD VALENZUELA,FEI 25W 08:02:27 08:05:30 08:24:22 VPD ONOPA,DANIEL 32 08:07:37 08:24:08 VPD NEWTON,TODD M1 08:14:05 08:50:22 20180815919 RPT 08/06/2018 09:17:22 DPTAST 2011 E 49TH,VERNON Department OCA Number RMS Juris VPD CR20181315 CA0197300 VPD CERDA,EUGENIO *41W 09:18:41 09:18:42 09:19:52 09:47:56 VPD VELEZ,MARISSA 20E 09:18:43 09:18:44 09:27:19 09:46:38 VPD HERRERA,GUSTE S7 09:24:04 09:27:29 09:43:46 20180815951 RPT 08/06/2018 13:54:55 CALIFORNIA SYLE DYNAMICS Department OCA Number RMS Juris 920PR 2407E 38TH,VERNON VPD CR20181316 CA0197300 VPD RECORDS BURE/ *RECD 13:55:43 14:02:52 20180815961 CITE 08/06/2018 16:09:32 TRAFFIC STOP BANDINI BL//SUNOL DR,VERNON Department OCA Number RMS Juris VI VPD CR20181317 CA0197300 VPD CERDA,PAUL,JR *31 E 16:09:32 17:25:22 VPD VELEZ,MARISSA 26E 16:30:37 16:39:14 16:53:28 08107120 00 01:01:0( Page 1 of 3 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/06/2018 Jurisdiction: VERNON Last Date: 08/06/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815961 CITE 08/06/2018 16:09:32 TRAFFIC STOP BANDINI BL//SUNOL DR,VERNON Department OCA Number RMS Juris VI VPD CR20181317 CA0197300 VPD HERRERA,GUST/ S7 16:30:09 16:30:14 16:30:39 20180815964 RPT 08/06/2018 16:23:42 YS INDUSTRIES Department OCA Number RMS Juris 484R 2938E 54TH,VERNON VPD CR20181318 CA0197300 VPD CERDA,EUGENIO *41 W 16:31:25 16:31:26 16:32:54 VPD NEWTON,TODD M1 16:35:02 16:35:03 16:38:22 17:10:08 20180815967 RPT 08/06/2018 17:25:34 VACANT BUILDING 459A 2716 LEONIS BL,VERNON Department OCA Number RMS Juris VPD CR20181321 CA0197300 VPD VELEZ,MARISSA '26E 17:27:57 17:28:00 18:07:53 19:39:00 VPD VALENZUELA,FEI 25W 17:28:58 17:30:59 20:04:00 VPD CERDA,PAUL,JR 31 E 17:27:58 17:28:01 17:29:00 VPD VASQUEZ,LUIS 40W 18:56:51 19:00:59 19:48:39 VPD 91 18:35:52 18:39:23 VPD NEWTON,TODD M1 17:47:22 17:32:43 17:50:37 20:10:48 VPD HERRERA,GUST/ S7 18:13:20 19:48:43 20180815969 RPT 08/06/2018 17:29:34 902T DOWNEY RD//LEONIS BL,VERNON Department OCA Number RMS Juris VPD CR20181320 CA0197300 VPD VELEZ,MARISSA '26E 17:30:56 17:33:04 18:01:21 VPD VALENZUELA,FEI 25W 17:44:40 17:45:59 18:29:51 20180815970 RPT 08/06/2018 17:30:08 NUBIA CITE 901T 5601 DOWNEY RD,VERNON Department OCA Number RMS Juris VPD CR20181319 CA0197300 VI VPD CERDA,PAUL,JR *31 E 17:31:33 17:31:34 17:33:30 18:59:32 VPD VALENZUELA,FEI 25W 17:32:50 17:36:09 18:55:40 08107120 00 01:01:0( Page 2 of 3 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/06/2018 Jurisdiction: VERNON Last Date: 08/06/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815970 RPT 08/06/2018 17:30:08 NUBIA 901T 5601 DOWNEY RD,VERNON Department OCA Number RMS Juris CITE VPD CR20181319 CA0197300 VI VPD 32E 18:33:30 18:34:04 VPD NEWTON,TODD M1 17:32:36 17:32:40 VPD HERRERA,GUST/ S7 17:53:31 18:04:39 18:13:18 20180815982 ASST 08/06/2018 21:09:15 RICARDO RPT ASTVFD 2825 S SANTA FE AV,VERNON Department OCA Number RMS Juris VPD CR20181322 CA0197300 VPD VASQUEZ,LUIS '40W 21:09:56 21:12:32 21:33:42 VPD LUCAS,JASON 91 21:11:50 21:33:42 DenotesPrimary 08107120 CCO 01:01:0( Page 3 of 3 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/07/2018 Jurisdiction: VERNON Last Date: 08/07/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180815998 RPT 08/07/2018 08:04:46 CITY BLDG 140 2724 LEONIS BL,VERNON VPD VALENZUELA,FEI *31 E 08:07:50 08:07:50 08:14:52 08:47:38 VPD NEWTON,TODD M1 08:08:25 08:23:02 08:47:39 VPD HERRERA,GUSTE S7 08:15:30 08:47:39 20180816011 RPT 08/07/2018 09:15:34 CAMINO REAL FOODS FOUND 2638 E VERNON AV,VERNON Department OCA Number RMS Juris VPD CR20181324 CA0197300 VPD CERDA,PAULJR *41 W 09:18:20 09:18:21 09:21:38 09:48:18 20180816021 REPO 08/07/2018 11:58:48 LINK REPO 4719 S BOYLE AV,VERNON Departmeni OCA Number RMS Juris VPD CR20181325 CA0197300 VPD RECORDS BURE/ *RECD 12:01:07 12:40:43 20180816022 REPO 08/07/2018 12:05:35 FANTASY ACTIVEWEAR Department OCA Number RMS Juris REPO 5383 ALCOA AV,VERNON VPD CR20181326 CA0197300 VPD DISPATCH 'DISP 12:13:35 12:13:40 20180816030 SUP 08/07/2018 14:39:02 911A 2716 LEONIS BL,VERNON VPD VALENZUELA,FEI *31 E 14:40:31 14:46:02 17:14:31 08108120 00 00:04:& Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/08/2018 Jurisdiction: VERNON Last Date: 08/08/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816053 RPT 08/08/2018 04:10:56 RAYMOND REYNOSO Department OCA Number RMS Juris VI 901T 3737 S SANTA FE AV,VERNON VPD CR20181327 CA0197300 CITY VPD ENCINAS,ANTHO *41 W 04:12:02 04:12:29 04:14:28 05:29:52 VPD CAM,PATRICK 31 04:13:32 04:13:33 04:14:59 05:05:57 VPD MADRIGAL,MARI/ 32E 04:13:07 04:16:09 04:57:33 VPD MARTINEZ,GABR S6 04:18:11 05:29:53 20180816087 RPT 08/08/2018 12:15:15 JUAN CARLOS 902T S SANTA FE AV//49TH,VERNON Department OCA Number RMS Juris VPD CR20181328 CA0197300 VPD DOCHERTY,MICH '91W 12:16:18 12:16:31 12:19:52 12:16:36 12:50:32 VPD VELEZ,MARISSA 25W 12:16:34 12:19:03 12:50:32 VPD CERDA,PAUL,JR 32 12:28:24 12:31:15 20180816095 SGPD 08/08/2018 14:14:44 YS INDUSTRIES VS 917A 2938 E 54TH,VERNON Department OCA Number RMS Juris VPD CR20181329 CA0197300 VPD CERDA,EUGENIO `31 E 14:16:07 14:20:29 14:21:10 15:21:19 VPD SWINFORD,PHILL 41E 14:17:36 14:22:39 16:12:32 VPD DOCHERTY,MICH 91 W 14:19:30 15:47:12 VPD CHAVEZ,JERRY,J S2 14:31:44 14:53:41 VPD HERRERA,GUST/ S7 14:31:43 14:53:36 20180816120 RPT 08/08/2018 20:50:48 VERIZON WIRELESS 1-800-451-5242 Department OCA Number RMS Juris VS 901T S SANTA FE AV//38TH,VERNON VPD CR20181330 CA0197300 VPD VALENZUELA,FEI '40W 20:51:14 20:51:40 20:55:12 22:31:41 VPD MADRIGAL,MARI/ 38E 20:52:01 20:53:26 21:33:43 VPD ENCINAS,ANTHO 41 20:54:51 21:05:34 Fs- • - ' 08109120 W 04.29.24 Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/09/2018 Jurisdiction: VERNON Last Date: 08/09/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816136 SUP 08/09/2018 07:30:06 REED ELECTRIC 140 5503 S BOYLE AV,VERNON VPD CERDA,EUGENIO *31 E 07:32:10 07:32:11 07:41:10 08:01:43 20180816139 RPT 08/09/2018 08:06:48 FRANCISCO Department OCA Number RMS Juris 902T S SOTO//BANDINI BL,VERNON VPD CR20181331 CA0197300 VPD DOCHERTY,MICH '91W 08:07:54 08:08:08 08:12:43 09:00:51 VPD CERDA,EUGENIO 31 E 08:15:06 08:17:07 08:48:40 VPD VILLEGAS,RICHA 32 08:12:31 08:49:01 20180816146 RPT 08/09/2018 10:06:29 WE TEXTILE PLATE 5410 ALCOA AV,VERNON Department OCA Number RMS Juris VPD CR20181332 CA0197300 VPD CERDA,EUGENIO *31 E 10:08:17 10:08:39 10:14:17 10:42:09 20180816148 RPT 08/09/2018 11:28:40 902T 2323 E VERNON AV,VERNON Department OCA Number RMS Juris VPD CR20181333 CA0197300 VPD CR20181334 CA0197300 VPD VASQUEZ,LUIS "40W 11:28:41 12:38:28 VPD SWINFORD,PHILL 26E 11:29:12 12:24:01 20180816167 1015 08/09/2018 16:12:59 RPT HBC S SANTA FE AV//48TH,VERNON Department OCA Number RMS Juris VPD CR20181335 CA0197300 VPD CHAVEZ,JERRY,J 'S2 16:12:59 16:51:59 VPD SWINFORD,PHILL 26E 16:13:24 16:15:51 17:02:53 VPD VILLEGAS,RICHA 32 16:15:46 16:55:29 VPD VASQUEZ,LUIS 40W 16:13:02 16:13:06 16:16:16 17:22:23 VPD DOCHERTY,MICH 91 W 16:29:56 16:30:10 17:02:51 20180816180 08110120 00 00:52.0 Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/09/2018 Jurisdiction: VERNON Last Date: 08/09/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816180 1015 08/09/2018 20:00:13 RPT WARRANT 180 N LOS ANGELES, LOS ANGELES VPD OURIQUE,CARLO '32E 20:03:10 20:05:21 20:41:43 21:12:39 20180816200 RPT 08/09/2018 23:47:00 PREMIER MEAT CO 484R 5030 GIFFORD AV,VERNON Department OCA Number RMS.Iuris VPD CR20181336 CA0197300 VPD OURIQUE,CARLO '32E 23:48:45 23:48:45 23:52:32 00:41:26 VPD VALENZUELA,FEI 40 23:51:04 23:55:58 00:41:26 Denotes Primary 08110120 CO 00:52.0 Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/10/2018 Jurisdiction: VERNON Last Date: 08/10/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816203 RPT 08/10/2018 00:54:16 MISPR 4305 S SANTA FE AV,VERNON Department OCA Number RMS Juris VPD CR20181337 CA0197300 VPD MARTINEZ,GABR 'S6 00:54:16 01:10:50 VPD ZOZAYA,OSCAR 41 W 00:54:18 03:44:29 20180816204 1015 08/10/2018 02:50:36 RPT PEDCK E SLAUSON AV//ALCOA AV,VERNON Department OCA Number RMS Juris VPD CR20181338 CA0197300 VPD OURIQUE,CARLO *32E 02:50:36 03:27:04 VPD VALENZUELA,FEI 40 02:50:39 02:57:12 20180816206 CCN 08/10/2018 03:52:49 UNK CITY 902T 3365 E 26TH,VERNON Department OCA Number RMS Juris VPD CR20181339 CA0197300 RPT VPD OURIQUE,CARLO '32E 03:55:09 03:55:12 03:56:59 04:48:32 20180816210 RPT 08/10/2018 06:04:34 REC SANTA FE H PORTER,VERNON Department OCA Number RMS Juris 1015 VPD CR20181340 CA0197300 VREC VPD ZOZAYA,OSCAR *41 W 06:04:34 07:18:04 VPD OURIQUE,CARLO 32E 06:06:55 06:45:08 VPD VALENZUELA,FEI 40 06:04:36 06:17:16 06:38:56 VPD MARTINEZ,GABR S6 06:13:32 06:33:34 20180816217 RPT 08/10/2018 08:40:35 RUDY TOVAR Department OCA Number RMS.Iuris 902T PACIFIC BL//FRUITLAND AV,VERNON VPD CR20181341 CA0197300 VPD SWINFORD,PHILL "26W 08:42:10 08:42:32 08:51:37 08:52:46 VPD VASQUEZ,LUIS 25W 09:27:17 09:27:25 VPD DOCHERTY,MICH 91 E 08:45:38 09:00:41 10:13:13 08111120 0 02.29:34 Page 1 of 3 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/10/2018 Jurisdiction: VERNON Last Date: 08/10/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816223 RPT 08/10/2018 10:28:10 UNITED PACIFIC DIST 901T 4507 MAYWOOD AV,VERNON Department OCA Number RMS Juris VPD CR20181342 CA0197300 VPD SWINFORD,PHILL '26W 10:29:01 10:29:03 10:32:10 11:17:43 VPD VILLEGAS,RICHA 32E 10:29:54 11:17:43 20180816227 RPT 08/10/2018 12:42:59 STEEL SERVICES 902T 5637 S DISTRICT BL,VERNON Department OCA Number RMS Juris VPD CR20181343 CA0197300 VPD DOCHERTY,MICH *91 E 12:44:25 12:44:52 12:52:54 13:37:50 13:52:45 20180816231 RPT 08/10/2018 13:16:54 AT&T MOBILITY 800 635 6840 4 20001 R 4215 EXCHANGE AV,VERNON Department OCA Number RMS Juris VPD CR20181344 CA0197300 VPD VILLEGAS,RICHA '32E 13:19:07 13:29:02 14:21:17 20180816234 RPT 08/10/2018 14:22:35 CIRCLE K HBC 2575 S SANTA FE AV VERNON Department OCA Number RMS Juris , 1015 VPD CR20181345 CA0197300 Comp 26W VPD SWINFORD,PHILL "26W 14:22:35 15:26:08 20180816235 RPT 08/10/2018 14:25:29 BANK OF AMERICA Department OCA Number RMS Juris 415 3810 S SANTA FE AV,VERNON VPD CR20181349 CA0197300 VPD DOCHERTY,MICH *91 E 14:26:47 14:27:46 14:40:28 19:05:56 VPD VILLEGAS,RICHA 32E 14:27:53 14:37:17 15:20:33 VPD CHAVEZ,JERRY,J S2 14:59:57 16:28:45 20180816237 RPT 08/10/2018 15:10:33 LASO 901 TR ATLANTIC//DISTRICT,VERNON Departmem OCA Number RMS.Iuris VPD CR20181346 CA0197300 VPD VASQUEZ,LUIS '25W 15:11:33 15:11:52 15:30:59 16:21:29 VPD SWINFORD,PHILL 26W 15:26:13 15:35:30 16:25:33 08111120 cD 02.29:34 Page 2 of 3 L VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/10/2018 Jurisdiction: VERNON Last Date: 08/10/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816237 RPT 08/10/2018 15:10:33 901TR ATLANTIC Department OCA Number RMS Juris NTIC//DISTRICT,VERNON VPD CR20181346 CA0197300 VPD VILLEGAS,RICHA 32E 15:20:36 16:21:39 20180816242 RPT 08/10/2018 17:16:52 PABLO MENDOZA Department OCA Number RMS Juris 902T HAMPTON//FRUITLAND AV,VERNON VPD CR20181347 CA0197300 VPD VASQUEZ,LUIS '25W 17:21:50 17:22:11 17:26:57 18:02:09 20180816243 RPT 08/10/2018 18:14:47 KYLE Department OCA Number RMS Juris 901TR E VERNON AV//SOTO ST,VERNON VPD CR20181348 CA0197300 VPD VILLEGAS,RICHA '32E 18:15:36 18:16:22 18:19:37 18:53:35 VPD VASQUEZ,LUIS 25W 18:16:10 18:20:07 18:53:34 20180816255 RPT 08/10/2018 21:25:52 LASD-SAN DIMAS MISPLOCATE 270 S WALNUT AVE,SAN DIMAS 20180816259 RPT 08/10/2018 22:12:01 TRAFFIC STOP PACIFIC BL//SANTA FE AV,VERNON Department OCA Number RMS Juris 1015 VPD CR20181350 CA0197300 VI VPD OURIQUE,CARLO *17W 22:12:01 22:58:46 VPD VELASQUEZ,RICI 31 W 22:15:52 22:15:52 22:17:03 22:50:07 DenotesPrimary 08111120 N 02.29:34 Page 3 of 3 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/11/2018 Jurisdiction: VERNON Last Date: 08/11/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816309 ASST 08/11/2018 13:36:54 ASTVFD 4615 ALCOA AV,VERNON Department OCA Number RMS Juris RPT VPD CR20181351 CA0197300 VPD VILLEGAS,RICHA '32W 13:37:38 13:37:55 13:42:36 19:03:50 VPD ONOPA,DANIEL 31 E 13:41:46 13:44:18 19:04:20 VPD 40 19:04:01 19:40:42 VPD VASQUEZ,LUIS 41 16:33:42 13:58:05 16:46:52 VPD HERRERA,GUST/ S7 13:51:42 16:55:28 20180816311 RPT 8/11/2018 16:44:54 GTS 4 Department OCA Number RMS.Iuris 84R 4415 BANDINI BL,VERNON VPD CR20181352 CA0197300 VPD VASQUEZ,LUIS *41 16:46:54 17:05:31 17:40:43 20180816330 RPT 21:17:39 ANGEL SUICIDAL Department OCA Number RMS.Iuris SUICIDAL SUB S SOTO//LEONIS BL.VERNON VPD CR20181353 CA0197300 VPD CAM,PATRICK *25E 21:18:32 21:19:05 21:28:13 22:49:48 VPD ZOZAYA,OSCAR 31 21:18:33 21:19:07 21:22:26 21:43:32 VPD CHAVEZ,JERRY,J S2 21:22:20 21:43:30 20180816335 VOID 08/11/2018 23:44:59 MICHELLE NRD 245R 3805 S SOTO,VERNON Department OCA Number RMS Juris VPD CR20181354 CA0197300 VPD CAM,PATRICK '25E 23:45:56 23:46:16 23:52:48 01:42:19 VPD ZOZAYA,OSCAR 31 23:45:57 23:46:19 23:51:48 01:42:19 VPD LUCAS,JASON 91 W 23:47:19 23:48:32 01:03:02 VPD CHAVEZ,JERRY,J S2 23:48:13 00:14:22 08112120 W 03.23:34 Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/12/2018 Jurisdiction: VERNON Last Date: 08/12/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816360 RPT 08/12/2018 11:05:39 ALKAM HOME FASHION Department OCA Number RMS Juris 484R 5107 S DISTRICT BL,VERNON VPD CR20181355 CA0197300 VPD VALENZUELA,FEI '40E 11:07:39 11:07:42 11:14:06 11:51:13 VPD CERDA,EUGENIO 41 W 11:14:14 11:20:40 DenotesPrimary 08113120 (.0 05:56:1! Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/13/2018 Jurisdiction: VERNON Last Date: 08/13/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816399 1015 08/13/2018 01:18:51 PACIFIC COAST CHEMICAL 459S 5100 S DISTRICT BL,VERNON Department OCA Number RMS Juris RPT VPD CR20181357 CA0197300 VPD CAM,PATRICK *25 01:20:42 01:21:22 01:27:00 02:00:47 VPD ENCINAS,ANTHO 41 E 01:23:08 01:23:43 04:25:44 VPD LUCAS,JASON 91 W 01:20:44 01:21:20 01:23:30 03:09:36 VPD ESTRADA,IGNACI S4 01:29:51 01:57:20 03:23:51 20180816401 RPT 08/13/2018 02:00:21 CITY 901 T 4720 E DISTRICT BL,VERNON Department OCA Number RMS Juris VPD CR20181356 CA0197300 VPD ESTRADA,IGNACI "S4 02:00:40 02:25:30 VPD CAM,PATRICK 25 02:00:48 02:07:52 04:02:45 20180816402 RPT 08/13/2018 03:21:47 GOLDEN WEST TRADING Department OCANumber RMS.Iuris 484R 4401 DOWNEY RD,VERNON VPD CR20181359 CA0197300 VPD ENCINAS,ANTHO *41 E 04:25:46 04:31:28 05:15:48 20180816403 RPT 08/13/2018 03:58:13 LPR BANDINI BL H ATLANTIC BL,VERNON Department OCA Number RMS.Juris VPD CR20181358 CA0197300 VPD LUCAS,JASON *91 W 04:02:40 04:07:27 04:30:48 VPD CAM,PATRICK 25 04:02:47 04:30:47 VPD ESTRADAJGNACI S4 04:07:29 04:30:48 20180816414 RPT 08/13/2018 07:26:14 UNK FOUND 4350 FRUITLAND AV,VERNON Department OCA Number RMS Juris VPD CR20181360 CA0197300 VPD NEWTON,TODD '40W 07:29:29 07:29:30 07:39:43 08:01:32 20180816415 RPT 08/13/2018 07:53:59 CITY OF VERNON RECYCLING STATION Department OCA Number RMS.Iuris 484R 2221 E 55TH,VERNON VPD CR20181361 CA0197300 08114120 (D 04:51:2E Page 1 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/13/2018 Jurisdiction: VERNON Last Date: 08/13/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816415 RPT 08/13/2018 07:53:59 CITY OF VERNON RECYCLING STATION 484R 2221 E 55TH,VERNON Department OCA Number RMS Juris VPD CR20181361 CA0197300 VPD ONOPA,DANIEL '32 07:56:20 07:56:21 08:01:27 08:35:54 VPD NEWTON,TODD 40W 08:07:00 08:35:55 20180816421 RPT 08/13/2018 08:59:28 ANN KIM FASHION Department OCA Number RMS Juris GTAR 3007 BANDINI BL,VERNON VPD CR20181362 CA0197300 VPD CERDA,PAUL,JR `41 E 09:01:13 09:01:13 09:12:43 09:33:32 20180816465 RPT 08/13/2018 18:55:59 FASHION NOVA Department OCA Number RMS Juris 245R 2801 E 46TH,VERNON VPD CR20181363 CA0197300 VPD CERDA,PAUL,JR '41 E 19:08:09 19:16:43 19:54:36 VPD LUCAS,JASON 40 19:16:47 19:35:09 20180816470 RPT 08/13/2018 19:55:53 YURI 902T S SOTO//BANDINI BL,VERNON Department OCA Number RMS Juris VPD CR20181364 CA0197300 VPD RODRIGUEZ,FER "S1 20:03:55 20:03:59 20:19:21 20:27:02 VPD LUCAS,JASON 40 20:19:17 20:24:57 VPD ENCINAS,ANTHO 41 E 20:13:03 20:19:19 20:40:29 DenotesPrimary 08114120 (D 04:51:2E Page 2 of 2 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/14/2018 -- NO REPORTS FILED Jurisdiction: Last Date: Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp Denotes 08115120 (D 04:59:14 Page 1 of 1 VERNON POLICE DEPARTMENT Call Log Report Type All Unit Times and Location with OCA 's First Date: 08/15/2018 Jurisdiction: VERNON Last Date: 08/15/2018 Call Number Disp Ten Received Caller Code Complaint Address Unit Time Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp 20180816545 VREC 08/15/2018 02:58:46 CITYWIDE TOW LOCATE 3900 OLYMPIC BLVD, LOS ANGELES VPD RECORDS BURE/ *RECD 02:59:28 03:40:43 20180816593 RPT 08/15/2018 11:45:19 SPRINT 866-398-3284 901 T ALCOA AV//FRUITLAND AV,VERNON Department OCA Number RMS Juris VPD CR20181366 CA0197300 VPD CERDA,EUGENIO *26E 11:46:25 11:55:19 12:50:11 VPD SWINFORD,PHILL 40W 12:11:07 12:39:15 20180816594 RPT 08/15/2018 11:47:41 JERRY 902T S BOYLE AV//46TH,VERNON Department OCA Number RMS Juris VPD CR20181365 CA0197300 VPD CERDA,PAUL,JR *41 11:49:28 11:49:29 11:57:27 12:35:51 20180816612 RPT 08/15/2018 17:52:03 TERESA Department OCA Number RMS Juris 902T S ALAMEDA//ROSS,VERNON VPD CR20181368 CA0197300 VPD CERDA,EUGENIO *26E 17:55:25 18:01:53 19:01:24 VPD SWINFORD,PHILL 40W 18:00:11 18:21:00 20180816614 RPT 08/15/2018 18:15:16 VERNON CITY HOUSING CIV CIVIL 4327 FURLONG PL,VERNON Department OCA Number RMS Juris VPD CR20181367 CA0197300 VPD MARTINEZ,GABR *S6 18:17:47 18:19:56 19:32:02 VPD SWINFORD,PHILL 40W 18:21:04 18:23:35 18:55:15 08121120 (D 18:02:5( Page 1 of 1 City Council Agenda Item Report Agenda Item No. COV-261-2018 Submitted by:Lissette Melendez Submitting Department:Public Works Meeting Date:September 4, 2018 SUBJECT Acceptance of Electrical Easement at 2959 E. 50th Street(APN 6303-024-007) Recommendation: A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a"project"as that term is defined under the California.Environmental Quality Act(CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. Backgroud: The property located at 2959 East 50th Street is being developed and an easement is needed for the installation and maintenance of City owned electrical conduit and equipment serving the property. The Public Works Department has received a fully executed Electrical Easement by 2959 East 50th Street, LLC, owners for the property at the above-mentioned location, Assessor's Parcel No. 6303-024-007. The easement has been reviewed and approved by the Vernon Public Utilities Department and has been approved as to form by the City Attorney's Office. Fiscal cal Impact: Acceptance of the proposed Electrical Easement has no fiscal impact. ATTACHMENTS • 1. Electrical Easement- 2959 50th • 2. Certificate of Acceptance 199 RECORDING REQVESTFD BY and WHEN RECORDED MAIL TO: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attn: City Clerk MAIL TAX STATEMENTS TO: Exempt SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE EASEMENT kELECTRICAL) APN: 6303-024-007 DOC7-MENTARY TRANSFER TAX IS NONE—NOT REQUIRED SEC. 11922 REVENUE TAXATION CODE. FOR VALII-ABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, 2959 EAST 50TH STREET,LLC, a California limited liability company ( "Grantor") HERFBY GR ANT(S I TO: City of Vernon, a municipal corporation (the "Grantee") An easement for every purpose beneficial to the Vernon Public I Ttilities Department, including, but not limited to, the right to construct, lay, install, use, maintain, alter, add to, repair, replace, inspect and remove underground and overhead electric and other public utilities, consisting of pole, guys and anchors, crossarms, wires, cables, conduits, manholes, vaults, pull boxes, markers and other fixtures and appliances with the right of ingress and egress in, on, over, under, across and through that certain real property in the City of Vernon, County if Los Angeles, State of California, as described in Exhibit "A" attached hereto and incorporated herein by this reference, and as more particularly shown on the map attached hereto as Fxhibit `B" and incorporated herein by this reference. This easement is ,-n a portion of the property owned by the Grantor. The Grantee, and its employees shall have free access to said facilities and every part thereof, at all times, lir the purpose of exercising the rights herein granted. [Signatures on Following Page] 200 Date: 2018 GRANTOR: 2959 EAST 50T" STREET, LLC, a California limited liability company By: V Charles . Dickman Member By: Charles J. Dickman and Sylvia M. Dickman, as Co-Trustees of the Charles J. Dickman and Sylvia M. Dickman Family Trust dated March 7, 1982, Member zJ By: Charles J. Dickman, frustee By: Sylv' . Dickman, Trustee 201 " 2 61578'94v2 ACKNOWLEDGMENT A notary public or other officer ;ompleting this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CAL,IFORNIA ) COUNTY OF L,OS ANGELES f( On ��-''�� , 2 d l� , before me, 14/all� S' try f�h�—� , a Notary Public, personally appeared le J A C k '<'\ who proved to me on the basis of satisfactory evidence to be the person(ey whose name( is/aft-sub scribed to the within instrument and acknowledged to me that he/she%l-tey executed the same in his,lter4he3r authorized capacityozs-) and that by his/her it signature0bri the instrument the person_(.- ;or the entity upon behalf of which the persons acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. ADAM S. GOLDMAN Commission #2138816 Notary Public-California z z ' Los Angeles County M Comm.Expires Jan 13,2020 Signature (SEAL) 202 61578794v2 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy, or validity of that document. STATE OF CALIFORNIA 1 1 COI TNTY OF LOS ANGELES ) yl � �Gld �.� On �UtL� 0�� Z / Y , before me, /hiv , a Notary Public, personally appeared S��V n V kc^ , who proved to me on the basis of satisfactory evidence to be the person(A whose name(() is/ale-subscribed to the within instrument and acknowledged to me that he `te hey executed the same in his,K0!their authorized capacity(ics),and that by his/ e/their signature'on the instrument the bersor} w), or the entity upon behalf jr which the person�*ftctect, execrated the instrument. I certify under PFNAT TY OF PFRJi-RY uncier the laws of the State of California that the foregoing paragraph is true and correct. WITNFSS my hand and official sea, ADAM S.GOLDMAN Commission#2138816 Z i Notary Public-California z % Los Angeles County My Comm.Expires Jan 13,2020 Signature (SEAL) 203 1`7f ''4v2 PSOMAS 1 EXHIBIT A 2 LEGAL DESCRIPTION 3 That portion of the westerly 165.70 feet of the easterly 205.70 feet of I of 28 of the 500 Acre Tract of the 4 Los Angeles Fruit Land Association,in the City of Vernon,County of Los Angeles,State of California,as 5 per Map recorded in Book 3,Pages 156 and 157 of Miscellaneous Records,in the office of the('ounty 6 Recorder of said County,and lying southerly of the southerly:ine of that certain strip of land, 17 feet wide, 7 described a.Parcel 9 in the Deed to the Central Manufacturing District Inc.,recorded in Book 4752,Page 8 265 of Official Records of said County,more particularly described as follows: 9 10 Commencing at the southeasterly corner of said Lot 28,being a point on the centerline of E. 50'Street, 11 40.00 feet wide;thence northerly along the easterly line of said Lot,North 00°01'16"West 20.00 feet to the 12 northerly right of way line of said street;thence westerly along said right of way line,North 90`00'00"West 13 40.00 feet to the easterly line of the westerly 165."0 feet of said Lot;thence northerly along said easterly 14 line,North 00`01'16"West 6".92 feet;thence departing said easterly line,South 89°58'44"West 0.78 feet 15 to the True Point of Beginning;thence southerly,parallel with said easterly line of the westerly 165.70 feet, 16 South 00D1':6"Fast 16.00 teet;thence South 89 58'44"West:1.00 reet;thence North 00'01'16"West 17 4.14 feet;thence South 89°58'44"West 19.60 feet;thence South 41°25'31"West 74.74 feet to said 18 northerly right of way line of E. 501'Street;thence westerly along said right or way line, 19 North 90'0tr'00"West 6.67 feet to an intersection with a line parallel with and distant 5.00 feet 20 northwesterly from previously described line having a bearing and distance of South 41°25'31"West 74.74 21 feet;thence departing said right of way line northeasterly along said parallel line,North 41°25'3I"Fast 22 81.41 feet to a line parallel with and distant 5.00 feet northerly of previously described line having a bearing 23 and distance of South 89°58'44"W,-st 19.6"feet;thence easterly along said parallel line, 24 North 89"58'44"East 21.85 feet;thence North 00101'16"West 6.86 feet;thence North 89*58'44"East 25 21.00 feet to the True Point or Beginning. 26 27 This legal description is delineated on accompanying"Exhibit B",is made a part hereof for reference 28 purposes,ants is not intended to be used in the conveyance of land in violati.n of the Sil-division Map Act 29 of the State of California. 30 31 Prepared u der the direction of ���A� ✓�sv9 32 33 XIzaA,,11 �3I•ZD�S q ��' 34 Douglas R.Howard,PL.S 6169 Date �.$ice ,* 35 Psomas * EVI- ..- � Sheet 1 of 1 s�1q � Q 204 \\cloudfs-la\cloudfs\CloudFS-LA\Projects\1MOY010100\SURVEY\LEGALS\LGi OLdoc �A`• 7/31/2018 dlr:DRH EXHIBIT B SHEET 1 OF 1 SHEETS MAP TO ACCOMPANY LEGAL DESCRIPTION ELECTRICAL EASEMENT CITY OF VERNON of S90'00'00"E 165.7' S 20 10' 0' 20' 40' SC Y LINE PARCEL 9 MM /N DEED /N SCALE: 1" = 20' BK. 4752,, PG 265 O.R. c) N \ el o so �o o' b 0 PDR x 0 L1 r o z� T.PO.B. N89'58'44"E LO L6 o PJR, 21. -� U) z % J o / 19.60' J 1-3 S89'58'44"W �NWQ^ pc'� '4h �� �D N � W��j� a / �o O{� LINE TABLE .ryh �� LINE BEARING DISTANCE �h� L1 S89'58'44' W 0.78 L2 S00'01'16"E 16.00' '� L3 S89'58'44 W 21.00 `S � L4 N00'0116"W 4.14' o L5 N 00'01 16 W 6.86 N90'00100"W L6 N89'58 44 E 21.00 6.67' N90'00'00"W 40.00' N90'00'00"W 165.7' moo` E 50TH STREETL z o 0 ON N90'00'00"E POC. DATE: 3/28/2018 o JOB NO: 1MOY010100, TASK 100 `V ---205 PS O M A S 555 South Flower Street, Suite 4300 ADDRESS: 2959 E. 50TH AVENUE Los Angeles, CA 90071 March 28, 2018 — 05:30:21 DWG Name: w:\1MOY010100\SURVEY\LEGALS\V—LGO1.dwg Updated By. daniel.rahe (213)223-1400 (213)223-1444 (FAX) CERTIFICATE OF ACCEPTANCE (California Government Code Section 27281) This is to certify that interests in real property conveyed to or created in favor of the City of Vernon by that certain Electrical Easement dated June 11, 2018, executed by 2959 East 50TH Street, LLC, is hereby accepted by the undersigned officer on behalf of the City pursuant to the authority conferred by Minute Order by the City Council of the City on September 4, 2018, and the grantee consents to recordation thereof by its duly authorized officer. Dated: , 2018 CITY OF VERNON YVETTE WOODRUFF-PEREZ, Mayor ATTEST: MARIA E. AYALA, City Clerk APPROVED AS TO FORM: HEMA PATEL, City Attorney 206 City Council Agenda Item Report Agenda Item No. COV-267-2018 Submitted by:Vincent Rodriguez Submitting Department:Public Works Meeting Date:September 4, 2018 SUBJECT Award of a Services Agreement to Mariposa Landscapes, Inc. for Grounds Maintenance Services Recommendation: A. Find that approval of the proposed Agreement with Mariposa Landscapes, Inc. is exempt from the California. Environmental Quality Act(CEQA)review in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part(h) (maintenance of existing landscaping),because the project is merely to maintain the existing landscaping and general lawn care; and B. Approve a Services Agreement with Mariposa Landscapes, Inc., in substantially the same form as submitted herewith, for a three (3)year term in an amount not-to-exceed$128,952 ($42,984 per year)for Grounds Maintenance Services; and C. Authorize the City Administrator to execute the Services Agreement with Mariposa Landscapes, Inc. with an effective date of October 1, 2018. Backgroud: On May 7, 2018, the City Administrator authorized a Request for Proposals (RFP)to seek bids from qualified contractors to facilitate the Grounds Maintenance Services to the City of Vernon. Some tasks in the scope of work included:Litter Control, Lawn Care, General Landscape Maintenance and Seasonal Flower Planting. The Public Works Department issued the RFP soon thereafter. The RFP was advertised on the City's website and posted on the Blue Book Network, eBidboard, and the Huntington Park Bulletin. In addition, a few firms that specialize in these services were notified of the RFP. The Public Works Department received two (2)bids on June 18, 2018 from So Cal Landscape Maintenance ("So Cal Landscape') and Mariposa Landscapes, Inc. ("Mariposa'). Staff members from the City's Public Works Department reviewed each proposal and interviewed all of the applicants' references. Upon review and reference checks, City staff recommends that the subject services agreement be awarded to Mariposa. The proposed services agreement has been approved as to form by the City Attorney's office. Fiscal cal Impact: This agreement will be for three years at a cost of$42,984 per year for a total cost of$128,952. Associated costs for Grounds Maintenance was budgeted in FY 2018-2019 in the Public Works-City Buildings portion of the budget and will also be budgeted in the upcoming fiscal years. ATTACHMENTS • 1. Services Agreement with Mariposa Landscapes, Inc. 207 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND MARIPOSA LANDSCAPES, INC. FOR GROUNDS MAINTENANCE SERVICES FOR FISCAL YEARS 2019-2021 COVER PAGE Contractor: Mariposa Landscapes, Inc. Responsible Principal of Contractor: Terry Noriega, President Notice Information - Contractor: Mariposa Landscapes, Inc. 6232 Santos Diaz Street Irwindale, CA 91702 Attention: Mr. Terry Noriega, President Phone: (800) 794-9458 Facsimile: (626) 960-8477 Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Daniel Wall, Director of Public Works Telephone: (323) 583-8811 ext. 305 Facsimile: (323) 826-1435 Commencement Date: October 1, 2018 Termination Date: September 30, 2021 Consideration: Total not to exceed $128,952.00 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 208 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND MARIPOSA LANSCAPES, INC. FOR GROUNDS MAINTENNACE SERVICES FOR FISCAL YEARS 2019-2021 This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and Mariposa Landscapes, Inc., a California corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on August 21, 2018. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals issued on or about May 30, 2018, Exhibit "A", and Contractor's proposal to the City ("Proposal") dated June 18, 2018, Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 209 2 4.0 TERM. The term of this Contract shall commence on October 1, 2018, and it shall continue until September 30, 2021, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed one hundred twenty-eight thousand nine hundred fifty-two dollars and no cents ($128,952.00) without the prior authorization of the City, as appropriate, and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 210 3 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit T," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 211 4 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary 212 5 coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under 213 6 the performance of the services. iv. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with the laws for California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory 214 insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, 215 8 holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct 216 9 the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such 217 10 party may be entitled. 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 11.11.6 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 218 11 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under$25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Daniel Wall, Director of Public Works 4305 Santa Fe Avenue Vernon, CA 90058 219 12 If to the Contractor: Mariposa Landscapes, Inc. Attention: Mr. Terry Noriega, President 6232 Santos Diaz Street Irwindale, CA 91702 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or 220 13 default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. 221 14 The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/2 times the basic rate of pay. 11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit 222 15 "D". Upon the City's request, certified payroll records shall promptly be provided to the City. The provisions of California Labor Code 1770, et seq., regarding the payment of prevailing wages on public works, and related regulations, apply to all City contracts. In addition, the selected consultant and/or any subcontractor must be currently registered and qualified (including payment of any required fee)with the State Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the State Department of Industrial Relations. If Living Wage Provisions and Prevailing Wage provisions should both apply to this Contract, Contractor and all of its Subcontractors shall pay the higher of the applicable wages to the extent required by law. 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. 223 16 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City Mariposa Landscapes, Inc., a California and California municipal corporation corporation By: By: Yvette Woodruff-Perez, Mayor Name: Title: ATTEST: By: Maria E. Ayala, City Clerk Name: Title: APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 224 17 EXHIBIT A REQUEST FOR PROPOSALS 225 18 City of Vernon Request for Proposals (RFP) GROUNDS MAINTENANCE SERVICES FY 2019 - 2021 Of V COOP } 190S it vu � " LY 1 City of Vernon Department of Public Works 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 226 City of Vernon Grounds Maintenance Services Request for Proposals 1. INTRODUCTION AND PROJECT The City of Vernon is requesting proposals from contractors to conduct professional grounds maintenance services at various locations in the City. The City will select one contractor, based on demonstrated competence and a cost effective approach to delivering professional level services. 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon has been developed as an industrial community. At the turn of the 201h century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's, Vernon was attracting large stockyards and meatpacking facilities. In the 1930's, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tern from its own membership to serve one-year terms. Labor Force: Vernon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire Management Association, International Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. 3. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of a highly qualified contractor to provide Grounds Maintenance Services to the City. The contractor shall utilize green products whenever possible. A list of green products to be utilized by the contractor shall be pre-approved by the City prior to use. The Scope of Services and listed below: Litter Control 227 City of Vernon Grounds Maintenance Services Request for Proposals A. Weekly: (City Hall, Petrelli Building & Fire Station No. 77) 1. Perform comprehensive evaluation of grounds to ensure they are kept litter free. Any removed litter shall be disposed of in a designated disposal area. B. Weekly: (Public Utilities & 50th Street Apartments) 1. Perform comprehensive evaluation of grounds to ensure they are kept litter free. Any removed litter shall be disposed of in a designated disposal area. Lawn Care A. Weekly: (City Hall & Public Utilities) 1. Lawns shall be maintained in accordance with the best practices of the trade and horticultural procedures. As such, the lawns shall be kept weed free and be fertilized as needed. General Landscaping Maintenance A. Weekly: (City Hall & Fire Station No. 77) 1. Perform General Landscaping Maintenance including mowing, trimming, tree pruning, weeding, fertilization, planting, herbicide application, and irrigation maintenance. B. Weekly: (City Hall, Public Utilities, Petrelli Building, and 50t" Street Apartments) 1. Perform General Landscaping Maintenance including mowing, trimming, tree pruning, weeding, fertilization, planting, herbicide application, and irrigation maintenance. 2. Clean washroom, court yard, and parking lot at 50t" Street Apartments. Seasonal Flower Planting: A. Three Times Annually: (City Hall Monument Planter, First Floor City Hall Entrance, and East parking staircase.) 1. Perform Seasonal Flower planting three times annually. The variety of flowers to be planted shall be determined by the City of Vernon. 4. GENERAL REQUIREMENTS A. City staff shall not be required to inform contractor when to perform as needed maintenance/cleaning; the contractor is expected to anticipate the need and, if within the scope of the Agreement, perform the required services. B. The contractor shall provide a call out list with regularly updated telephone numbers to handle emergency or unusual grounds maintenance services. 228 City of Vernon Grounds Maintenance Services Request for Proposals C. The contractor shall provide a list of all employees and their supervisors who may work upon the City's premises. D. A periodic meeting to review service performance will be conducted at the request of the City.Attendees shall include the City's Public Works Project Coordinator, a representative of the contractor, and City Maintenance Supervisor or his designee. E. The contractor shall maintain a C27 California Landscape Contractor's license, and will comply with all other license and permit requirements of the City, State and Federal Governments, as well as other requirements of the law. F. A log sheet shall be provided by the City. All employees assigned by the contractor to work in each facility shall sign in at the beginning of the work shift and upon leaving that facility. G. It is mandatory that the contractor have a supervisor on duty 7 days a week. The contractor shall provide to the City a designated cell-phone number for general and emergency correspondence. H. The contractor shall provide appropriate work uniforms for all personnel. Uniforms shall be worn at all times while performing work in City facilities. The name of the company must appear on the front of each uniform. Each employee shall have a picture identification nametag with company name pinned on front of uniform at all times. I. The contractor shall be required to assign a designated English-speaking supervisor as their Project Supervisor. J. The contractor shall provide an annual maintenance schedule outlining specific tasks to be performed. K.All equipment and supplies necessary to perform the requested services, including but not limited to tractors, lawn mowers, edgers, trucks, seed mulch, fertilizers, pesticides, and replacement plant materials shall be supplied. All supplies will be of a name brand and not privately labeled. L. Reasonable Time Frames are defined as follows: 1. Emergency service notification must be respond within two hours; 2. Areas impacted and affected by health and safety issues shall be barricaded to inform the public and City personnel of potential dangers in that area; and 3. All other issues will receive written notification ("Punch List") giving two (2) working days for completion. If the deficiency is not corrected within the required two-day period, any item that has not been corrected may be completed by the City or by other contractual services and actual costs will be charged to the contractor without further notification. M. General Work Conditions: 229 City of Vernon Grounds Maintenance Services Request for Proposals 1. All damages that, in the City's opinion, are due to the contractor's operation shall be repaired at the contractor's expense; 2. The contractor shall meet standards of local, state, and federal requirements including safety regulations for equipment. All personnel shall be equipped with proper Personal Protective Equipment; 3. It shall be the contractor's responsibility to inspect and identify any practices and conditions that render any portion of the maintained areas unsafe; 4. If any person employed by the contractor, or any subcontractor, fails or refuses to carry out the directions of City management or, in the City's opinion, is incompetent, disorderly, or uses threatening or abusive language to any person on the work site, that employee or subcontractor shall be discharged from the project immediately; and 5. The contractor warrants that in the performance of this Agreement, it shall comply with all Federal, State and local laws and ordinances. 5. SPECIFICATIONS FOR STANDARD WORK PRACTICES A. Mowing: 1. The contractor shall, prior to mowing, thoroughly clean their mowing equipment to ensure seeds from different species of grass do not contaminate the City's lawns. Lawns shall be mowed at a height between 2" and 3". The contractor shall adjust lawn mowing height if requested by the City of Vernon Grounds Maintenance Foreman. Trash and debris, if present, shall be removed and disposed of prior to mowing. All rotary mowing equipment will have the blades replaced with sharpened blades on a weekly basis, so as not to tear the grass. B. Trimming: 1. The contractor shall be responsible at every mowing for trimming around trees, sign posts, near buildings, and any other part of the lawn area where lawn mowers may not be able to reach during mowing. Trimmed areas shall be at the same level as the mowing level of the lawn. Care will be taken to avoid damaging trees, shrubs, buildings, and objects. C. Shrub and Bed Maintenance: 1. All small ornamental trees shall be pruned to remove dead, diseased, and miss-shaped limbs. All limbs that are removed shall be done so in accordance with the best practices of the trade and horticultural procedures; and 230 City of Vernon Grounds Maintenance Services Request for Proposals 2. Small flowering and multi-trunked tress shall be pruned in accordance with the standards for the particular species. 3. When ivy or any ground cover show signs of dying off for any reason, contractor shall replant and remedy the problem by adding a non-emergent herbicide. D. Tree Care: 1. The contractor shall remove dead limbs and branches from all trees on an as needed basis. Any branch perceived as a safety issue will be removed immediately. All cuts shall be in accordance with trade standards and horticultural procedures; 2. The contractor shall immediately prune trees obstructing pedestrian or automobile traffic. If the tree in question cannot be maintained in an acceptable aesthetic manner, the contractor shall recommend removal to the Grounds Maintenance Forman. The contractor shall not perform any tree removals until such time that he/she receives written approval from the Grounds Maintenance Forman; and 3. The contractor shall prune all trees on an annual basis, per horticultural acceptable standards, in order to maintain the aesthetic properties of the specific tree species. E. Weed Control: 1. All shrubs and groundcover beds shall be kept weed and liter free; 2. Broadleaf weeds shall be removed by hand and/or by application of a non-selective herbicide; 3. Weeds growing in sidewalks, curbs, gutters, medians, and parking areas shall be removed continuously during the term of this agreement; and 4. Pre-emergent shall be added to all shrubs and groundcover beds. This application shall be done on an as needed basis, which shall be determined by the Grounds Maintenance Forman, or his designee. F. Irrigation System Maintenance: 1. The contractor shall perform an audit to ensure adequate irrigation coverage is achieved; clocks, valves, and sprinkler heads are functioning as designed; and 2. The contractor shall check irrigation facilities for leaks and repair as necessary. This will include, but not limited to valves, sprinkler heads, quick couplers, broken lines including main lines. G. Ongoing Irrigation System Maintenance: 1. The contractor shall adjust heads, clean nozzles and valves, monitor all parts and irrigation schedules to make sure the system is operating correctly and efficiently. The City of Vernon Grounds Maintenance Foreman, or his designee will ensure that the irrigation system is functional at the start of this agreement. 231 City of Vernon Grounds Maintenance Services Request for Proposals 6. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select one contractor for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposals: 1. The contractor shall have three (3) years of professional experience providing Grounds Maintenance Services in a government or commercial setting. 2. Have in place all labor, equipment, materials, tools, and supervision required to perform the work associated with this service. 3. Hold the necessary City, County, State, and Federal permits or licenses to perform this service. 4. The contractor shall carry insurance in accordance with the provisions set-forth in Attachment "B" (Sample Standard Form Contract). 5. The contractor shall be registered with the California Department of Industrial Relations and qualified to perform public work pursuant to Labor Code Section 1725. B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring bid: 1. 40% Qualifications, background and prior experience of the contractor in the Service Area(s) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work. 2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. If rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state. 3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of proposer. 7. FORMAT AND DELIVERY OF RESPONSE Respondents are asked to submit one (1) unbound original, seven (7) hard copies and one (1)electronic copy (via email to dwall@ci.vernon.ca.us)of their proposals in sufficient 232 City of Vernon Grounds Maintenance Services Request for Proposals detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5"X 11" pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1" margin on all boarders. 2. Organize your submittal in the order described above. 3. Prominently label the package: "Grounds Maintenance Services FY 2019- 2021 " and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Daniel Wall, Director of Public Works 4305 Santa Fe Avenue Vernon, CA 90058 4. Responses are due on or before 5:00 p.m. on June 18, 2018. Late response will not be accepted. 5. If you have any questions about this RFP, please contact Vince Rodriguez at (323) 583-8811 ext. 220. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub- contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. Introduction: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. D. General Scope of Work: Briefly summarize the scope of work as the proposer perceives or envisions it for each Service Area proposed. 233 City of Vernon Grounds Maintenance Services Request for Proposals E. Work Plan: Present concepts for conducting the work plan and interrelationship of all projects. Define the scope of each task including the depth and scope of analysis or research proposed. F. Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer;therefore,the proposal submitted should contain the proposer's most favorable terms and conditions, since selection and award may be made without discussion with any contractor. All prices should reflect "not to exceed" amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. All cost proposals shall be submitted on Attachment C of this RFP. G. Ability of the Proposer to Perform: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. Provide a list of references. The selected contractor shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. H. Affidavit of Non-Collusion. Proposer must submit a completed and signed, "Affidavit of Non-Collusion." (Copy attached as Attachment A). 8. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City's website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City's project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 9. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. 234 City of Vernon Grounds Maintenance Services Request for Proposals B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e-mail materials provided by any person other than designated contact staff of City shall not be considered binding. E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City. 10. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 11. LIVING WAGE ORDINANCE The selected contractor shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. The contractor shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "Y of the standard form contract, attached hereto as 235 City of Vernon Grounds Maintenance Services Request for Proposals B. Upon the City's request, certified payroll records shall promptly be provided to the City. The provisions of California Labor Code 1770, et seq., regarding the payment of prevailing wages on public works, and related regulations, apply to all City contracts. In addition, the selected [contractor/consultant] and/or any subcontractor must be currently registered and qualified (including payment of any required fee) with the State Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions for bid purposes only under Labor Code Section 1771.1(a)). This project is subject to compliance monitoring and enforcement by the State Department of Industrial Relations. If Living Wage Provisions and Prevailing Wage provisions should both apply to this Contract, Contractor and all of its Subcontractors shall pay the higher of the applicable wages to the extent required by law. 12. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Attachment B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. 236 ATTACHMENT A AFFIDAVIT OF NON-COLLUSION 237 City of Vernon Grounds Maintenance Services Request for Proposals AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is (Insert"Sole Owner","Partner","President,"Secretary",or other proper title) of (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership,company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly, collude, conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation,partnership, company, association, organization, bid depository, or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. 238 City of Vernon Grounds Maintenance Services Request for Proposals I certify under penalty of perjury that the above information is correct By: Title: Date: 239 City of Vernon Grounds Maintenance Services Request for Proposals ATTACHMENT B STANDARD FORM CONTRACT 240 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES] COVER PAGE Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice Information - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: [insert name, title] Phone: [insert phone number] Facsimile: [insert fax number] Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Daniel Wall Director of Public Works Telephone: (323) 583-8811 ext. 305 Facsimile: (323) 826-1435 number] Commencement Date: July 1, 2018 Termination Date: June 30, 2021 Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 241 1 December 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES] This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated , Exhibit "A", and Contractor's proposal to the City ("Proposal") dated , Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 242 2 December 2017 4.0 TERM. The term of this Contract shall commence on July 1, 2018, and it shall continue until June 30, 2021, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed [state amount] without the prior authorization of the City, as appropriate, and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 243 3 December 2017 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit T," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 244 4 December 2017 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary 245 5 December 2017 coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under 246 6 December 2017 the performance of the services. iv. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with the laws for California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory 247 7 December 2017 insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, 248 8 December 2017 holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct 249 9 December 2017 the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such 250 10 December 2017 party may be entitled. 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 11.11.6 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 251 11 December 2017 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under$25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Daniel Wall, Director of Public Works 4305 Santa Fe Avenue Vernon, CA 90058 252 12 December 2017 If to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing 253 13 December 2017 that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. 254 14 December 2017 The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/2 times the basic rate of pay. 11.24 LIVING WAGES Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. The provisions of California Labor Code 1770, et seq., regarding the payment of prevailing 255 15 December 2017 wages on public works, and related regulations, apply to all City contracts. In addition, the selected consultant and/or any subcontractor must be currently registered and qualified (including payment of any required fee) with the State Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the State Department of Industrial Relations. If Living Wage Provisions and Prevailing Wage provisions should both apply to this Contract, Contractor and all of its Subcontractors shall pay the higher of the applicable wages to the extent required by law. 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. 256 16 December 2017 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City [CONTRACTOR'S NAME, a [State and California municipal corporation incorporated in] corporation By: By: Yvette Woodruff-Perez, Mayor Name: Title: ATTEST: By: Maria E. Ayala, City Clerk Name: Title: APPROVED AS TO FORM: Hema Patel, City Attorney 257 17 December 2017 EXHIBIT A REQUEST FOR PROPOSALS 258 18 December 2017 EXHIBIT B PROPOSAL 259 19 December 2017 EXHIBIT C SCHEDULE 260 20 December 2017 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 261 21 December 2017 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 262 22 December 2017 City of Vernon Grounds Maintenance Services Request for Proposals ATTACHMENT C UNIT PRICE PROPOSAL FORM FACILITY MONTHLY COST City Hall (4305 Santa Fe Avenue, Vernon, CA 90058 Fire Station No. 77 (4301 Santa Fe Avenue, Vernon, CA 90058 Petrelli Building (2323 E. Vernon Avenue, CA 90058 50th Street Apartments (southwest corner of 501h Street and Downey Road Public Utilities (4963 Soto Street, Vernon CA 90058 TOTAL COST PER MONTH In addition to the information above, the Contractor shall provide a rate schedule for labor and equipment and provide mark-up rates for materials. All repair work shall be performed on a time and materials basis; in accordance with the rate schedule provided by the Contractor; or as a negotiated lump sum cost. The City reserves the right to separately propose the repair or replacement work. Submitted by: Address: Signature: 263 EXHIBIT B PROPOSAL 264 19 `fin flfv os ii CITY OF VERNON PUBLIC WORKS DEPARTMENT REQUEST FOR PROPOSAL GROUNDS MAINTENANCE SERVICES FY 2019-2021 Submitted by: Mariposa Landscapes,Inc. O�IGII�AL 265 4�lg CA CONTRACTOR'S�IC#592268 A,C-27,D-49 6232 Santos Diaz St., IRWINDALE,CA 91702 •TE:_ 800.794.9458 •rAX 626.960.8477 www,mariposa-ca.com S A L A N D S C: A P E S I N C June 18, 2018 City of Vernon Department of Public Works 4305 Santa Fe venue Vernon, CA 90058 RE: Request for proposals — Grounds Maintenance Services FY 2019-2021 Thank you for the invitation to submit this proposal. Mariposa Landscapes, Inc. looks forward to provide Landscape maintenance services for City of Vernon, For over 40 years, we have been in business providing similar scale services for other cities, counties and public agencies. Our depth of knowledge and level of experience in our management and supervisory personnel is unmatched by our competitors. We operate thorough most of Southern California with over 600 employees. Our many successful decades of experience in providing similar landscape maintenance services for public entities, enables us to be the most responsible firm who will be committed to provide the best level of service in the city of Vernon. We have thoroughly reviewed all the site conditions. Our price reflects necessary labor, equipment, and material to perform the work. Our proposal addresses all requirements outlined in the RFP. This proposal shall remain valid for a period of not less than 90 days from the date of submittal. Contacts name during the proposal evaluation period: Joshua Cho, Estimator Phone: (626) 960-0196 Ext 2725 Fax: (626) 960-8477 Contacts Email: joshua@mariposa-ca.com Thank You, cJ " Terry Noriega, President 266 CA CONTRACTOR'S LIC#592268 A,C-27, D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800®7909458 •FAX 6260960.8477 www.mariposa-ca.com TABLE OF CONTENTS B. COVER LETTER.......................................................................................................................2 C. INTRODUCTION.......................................................................................................................3 D. GENERAL SCOPE OF WORK...................................................... E. WORK PLAN ......................................................................................................... ....6 F. FEES AND COSTS .................................................................................................................. 7 G. ABILITY OF THE PROPOSER TO PERFORM........................................................................8 H. AFFIDAVIT OF NON-COLLUSION ........................................................................................ 16 <�19 267 CA CONTRACTOR'S LIC#592268 A C-27 D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 •FAX 626.960.8477 www.mariposa-ca.com w C. INTRODUCTION It is our intention to perform this contract per the City requirements as indicated in the proposal documents. We are confident that we will be able to improve over the current level of landscape maintenance that is being provided for the City of Vernon. Our proposal includes labor, materials and equipment to sustain a high level of landscape maintenance throughout the term of this contract. Understanding and Approach Project Startup and Quality Control Coordination Meeting The Project Estimator and the Account Manager review the project specifications and visit the project site(s) to develop a work plan for the completion of the project per specifications. A meeting including the Account Manager with key personnel responsible for carrying out the work, is held to discuss and coordinate how the project work will be performed. Documentation Prior to commencement of contract work we will thoroughly inspect and document deficiencies. After this is completed for each location, we will provide a detailed list. We will also include a proposal for restoring the area to its original condition if applicable. During the meeting, the Account Manager communicates the work task quality requirements and reinforces heightened awareness for critical requirements. Topics for the meeting include: • Project requirements per specifications. • Record keeping documents and availability of necessary forms • Review methods, sequence of work tasks and timeline. Preparatory Site Inspection The Account Manager performs a quality inspection of the work area and: • Assesses the required work to be done per specifications. ® Verifies field measurements. ® Assures availability of required equipment and materials to complete the project. Identifies potential problems and develops an action plan to resolve them <�19 268 CA CONTRACTOR'S LIC#592268 A,C-27,D-49 6232 Santos Diaz St., Irwindale, CA 91702 •TEL 800.794.9458 •FAX 626.960.8477 www.mariposa-ca.com W Scheduling Before the first Mariposa Landscapes, Inc. employee starts work, the City of Vernon will receive a detailed schedule. This schedule will document all the routine activities. After submission and approval of this schedule, we will be ready to start work. Labor and Equipment Mariposa uses full time employees on a year round basis. It is our goal to provide professional results. Therefore, we will assign the appropriate and trained crew force necessary to complete the specified activities in a professional and timely manner. To achieve the desired results, the appropriate labor will be assigned for every aspect of the work. Please see attached information titled "Work Plan/Staffing Plan Communication and Yard Location All communications will be routed through our main office and dispatch center in Irwindale. A 24- hour "800" number will be provided to the City of Vernon and will use all of the current communication methods such as two-way radios and cellular phones. Our response time will meet or exceed the city's expectations. All crews will be coming from our Gardena location. Quality Control All aspects of landscape maintenance and irrigation are attended to on a daily basis, not only with regard to performing the routine work, but also to making sure that everything is done according to specifications. This is accomplished by thoroughly briefing the foreman before the fieldwork starts on the operations, specifications and schedules necessary to be compliant in the performance of the work. The Supervisor responsible for the crew and foreman performing the work is in daily communication with the foreman personally or by phone pager or radio communications to insure that the schedule of work operations is followed in strict accordance to the guidelines of the contact. Furthermore, the Supervisor routinely inspects the job sites by walking them with his foreman or crew, identifying areas of concern and keeping the Branch Manager in charge of landscape maintenance operations informed as to the condition of the sites in question. All work not in compliance in the opinion of the Supervisor will be addressed immediately through specific instructions to the foreman and crew to perform the corrective work. <�Iq 269 CA CONTRACTOR'S LIC#592268 A,C-27,D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 •FAx 626.960.8477 www.mariposa-ca.com (JU D. GENERAL SCOPE OF WORK All workers/ crews assigned to the City of Vernon contract(s) will arrive at various locations within. the city per the tasks and per the schedule (to be submitted upon start of contract). General/Daily Maintenance tasks such as, trash/litter, can liner change outs, visual inspections and any other daily/routine tasks shall be performed by on-site worker(s) and/ or by a roaming crew(s)/personnel. Specialty areas/tasks and less frequent tasks shall be performed by both the on-site workers and/or other Mariposa crew(s)/staff assigned to this contract. General turf grass maintenance which includes mowing, edging, detailing along with seasonal duties such as: renovation, aeration, dethatching, fertilization and weed control shall be performed by a designated mow crew with additional personnel (if needed) as noted above. Weed Control— manual weed control along with chemicals will be utilized for this contract, Any manual weed control shall be performed by the crew designated to this contract and any chemical application requiring certifications shall be performed by crew member(s) with proper qualifications (ie. QAC, QAL). Landscape maintenance tasks include tree, shrub, vine and ground cover trimming and maintenance shall be performed by crew designated to the contract. The on-site crew will perform all aspects of the maintenance requirements. Fertilization shall be performed per the schedule, rates and types specified, and applied by the crews assigned to the contract or additional laborer as needed. All pre and post fertilizer application requirements will be performed to insure that the fertilizer was applied and cleaned up properly. 4qla 270 CA CONTRACTOR'S LIC#592268 A,C-27,D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 •FAX 626.960.8477 www.mariposa-Ca.corn .:W'10� ' Vlw E. WORK PLAN This plan indicates the scope of each task for the contract work and how they would be assigned to the contract for the City of Vernon. Job Titles Description of Tasks Mowing e laborers assigned o this task Will e responsil5le Tor all routine mowing. Including, operating mowers, Laborers edging and detailing. e Toreperson will e responsible Tor carrying out e weekly mow sc e u e. I nis includes, operating equipment, supervising workers,documenting and communicating work reports and hazardous conditions. This person will be in direct contact with the Mariposa Account Manager and the city Foreperson representative(s). Shrub&Ground Cover Pruning&General Maintenance e laborers assigned tot this task will e responsible for all routine pruning tasks. Including, all pruning o Labor shrubs, vines, ground cover,edging ground cover, e Toreperson will e responsible Tor carrying out e weeRly scTiedule. I nis includes documenting an communicating work reports and hazardous conditions, They will be in direct contact with the Mariposa's Foreperson Account Manager and the city representative(s), Irrigation General irrega Ion work snall be performed y trie Torman on-site. Men necessary irrigation fecnician will Irrigation be responsible for any irrigation repairs, monitoring and report writing as needed. This person will report Technician directly to the Mariposa Account Manager and the city representative(s). Chemical Application emica Applicator Will be responsible for all spraying of pre and post emergent, insecticides as needed and all other (if needed) spraying tasks. They will report directly to the Mariposa Account Manager and the city representative(s). Account Manager ccoun Handles all project management, including overseeing afl Manposa's personnel working in the city and will Manager be the first direct contact with the city representative(s). Seasonal/Extra Tasks easona Will pertorm all seasonal/extra taSKS including, less than routine tasks. Additional laborer(s)will e Extra Crew dispatched as needed. <�19 271 CA CONTRACTOR'S LIC#t 592268 A,C-27, D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 *FAX 626.960.8477 www.mariposa-ca.com 4q'q F. FEES AND COSTS 272 4qlg - CA CONTRACTOR'S LiC#592268 A,C 27,D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 •FAx 626.960•8477 www.mariposa-ca.com City of Vernon Grounds Maintenance Services Request for Proposals ATTACHMENT C UNIT PRICE PROPOSAL FORM FACILITY MONTHLY COST City Hall (4305 Santa Fe Avenue, Vernon, CA 90058 �•©9 Fire Station No. 77 (4301 Santa Fe Avenue, Vernon, CA 90058) a, o.00 Petrelli Building (2323 E. Vernon Avenue, f 1 CA 90058) }3 5011 Street Apartments (southwest corner �� . 00 of 501h Street and DowneyRoad) Public Utilities (4963 Soto Street, Vernon 68c�, 00 CA 90058 TOTAL COST PER MONTH 3 .00 In addition to the information above, the Contractor shall provide a rate schedule for labor and equipment and provide mark-up rates for materials. All repair work shall be performed on a time and materials basis; in accordance with the rate schedule provided by the Contractor; or as a negotiated lump sum cost. The City reserves the right to separately propose the repair or replacement work. Submitted by: Mariposa Landscapes, Inc. Address: 6232 Santos Diaz St. Irwindale, CA 91702 Signature: 273 G. ABILITY OF THE PROPOSER TO PERFORM COMPANY INFORMATION President: Terry Noriega California Corporation: C1469653 California Employer ID: 368-4753-1 Date Incorporated: October 2, 1989 Licenses & Certificates Contractors State License: 592268 C27, A, C61/D49 Qualified Applicators License: 103864 ABCDEFH Pest Control Adviser License: 74416 ABCDEG Pest Control Business License. 30977 Irwindale Business License: 000538 Supplier Clearinghouse MBE: 94HS0050 City of Los Angeles MBE. 561730 City of Los Angeles LBE: 37858 LA County MBE: 43914 LA Co. Agricultural Pest Control 1000279 Certified Arborist: WE-1182A Minority Business Enterprise MBE Certification, File No. CCA-7150 for the City of Los Angeles, The Women and Minority Business Enterprise Clearing house has audited and verified our eligibility as a MBE pursuant to the California Public Utilities Commission General Order 156. Financial Resources Mariposa has been capable of meeting all financial obligations for over 40 years. A strong balance sheet supports$100 Million bonding capacity. Green Waste Processing Capability Mariposa Landscapes, Inc. has a recycling program for green waste and paper products. We implement this program at our local offices and at all job sites. Mariposa currently uses hybrid vehicles and electric equipment where required. Mariposa notifies all project managers of the green initiatives prior to the award of contract. <�19 274 CA CONTRACTOR'S LIC#592268 A,C-27, D-49 6232 Santos Diaz St., Irwindale, CA 91702 •TEL 800.794.9458 •FAX 626.960.8477 www.mariposa-ca.com s� In 1977, Terry Noriega established Mariposa Landscapes in Rosemead, California, by providing landscape maintenance and installation for custom residential and small commercial clients. After five years, he created the Public Works Maintenance Division, in 1989 the Public Works Construction Division was added, and in 1987, a Tree Care Division was formed. Mariposa Landscapes reincorporated in 1989 as Mariposa Horticultural Enterprises, Inc. In 2009, the company changed their business name back to Mariposa Landscapes, Inc. The company currently has a workforce of over 600 in California and Arizona. A brief chronology: • 1977 —The Company is established in Rosemead, California. • 1982 —The Public Works Maintenance Division is formed. • 1984 —The Public Works Construction Division is added. ® 1987 —The Tree Care Division is started. 1991 — Relocates to our current facilities in Irwindale, CA. 1994 — Expands operations by opening a branch in Fontana, CA. 0 2001 — Establishes an office in Glendale, Arizona. © 2003 — Expands into servicing the Ventura County 2010 — Branch office established in Orange County 2013 — Branch Office established in Palm Springs Area ® 2017 —40 years in Business! First Public Works Landscape Maintenance ®,Project 1982 Branch Office Established In Ventura County 2003 First Public Works Construction Project 1964 Branch Office Established In Orange �y•County Corporate Location Established In Irwindale 2010 �►1Q1 Branch Office Established In Branch Office Established In the Inland Palm Spring Area Mariposa Landscape W"founded I�Empire 2013 1994 40 Years in Established Tree Division Oporatioui Ev4panded W Arizona Business 1987 I►2001 2017 1977 2018 Today 275 CA CONTRACTOR'S LIC#592268 A,C-27,D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 ,FAX 626.960.8477 www.mariposa-ca.com 4(�Ia Organization Memberships and Staff Certification We are dedicated to having the best-trained workforce in the industry. As members of the California Landscape Contractors Association, we participate in the training programs offered by this industry organization. The CLCA sponsors a rigorous "hands-on" test administered under actual field conditions. With only a 20% first time pass rate, only the best workers are able to obtain the designation of CLT or Certified Landscape Technician. All of the managers and supervisors in our company have the CLT designation. No other contractor of our size and diversity in Southern California has achieved this many certifications. We are members of the following organizations: XLCand alifornia• CACM (California Association of Community Managers) scape• CAI Orange County (Community Association Institute) tractorsciation • CAI Los Angeles (Community Associations Institute) • CAI Greater Inland Empire (Community Association Institute) �A • CAI Coachella Valley (Community A B 0 M A Association Institute) 1N1 AND FIMPIR. • ASA (American Subcontractors Association) • BIA Southern California (Building Industry American Subcontractors Association) Association • BIA Orange County (Building Industry Association) • BOMA IE (Building Owners and Managers Association) .11Pt� • CLCA (California Landscape Contractors BUSINESS PARTNER Association) community ASSOCIATIONS INSTITUTE • ISA (International Society of Arboriculture) • CAPCA (California Association of Pest Control Advisors) Licensing and Certifications • California Contractor License 592268 C27-Landscaping, Class A-Engineering • Certified Arborists on staff • Certified Tree Workers on staff • Tree Work — Line Clearance Certified • Tree Work — Line Clearance Certified Instructor • Certified Playground Equipment Inspectors • Certified Water Auditor ; • Certified Backflow Inspectors • Licensed Pest Control Company/Pest Control Advisor • Certified Pest Control Applicators on staff <�19 276 CA CONTRACTORS LIC#592268 A,C-27,D-49 6232 Santos Diaz St,, Irwindale,CA 91702 •TEL 800.794.9458 •FAX 626.960.8477 www.mariposa-ca.com OUR SERVICES Landscape Maintenance • Private, Commercial, Public Works and Homeowner Associations Large Scale Mowing Operations '` ® Chemical, Mechanical, and Manual Weed Control. • Landscape Pest Control, e Year-round Fertilization Application. • Preparation of Requests for Proposal. • On-site Estimates • Parking Lot Sweeping Tree Care y • On-site Diagnosis and Tree Work Recommendation, r �-- • Consultative Services with Certified Arborists. • Development of Long-term Tree Care Programs, • Large-scale Tree Tr'mming Removal. k;}' • Diagnosis and Treatment of Tree Diseases and Pest Problems. • Stump Grinding and Disposal of Trimmings. • On-site Estimates Landscape Construction • Site Preparation, Demolition, Grading and Drainage. • Irrigation Systems Installation, Repairs & Upgrades. ® Computerized Irrigation Central Control Systems. ® Irrigation Pump Installation. ® Native Plant Restoration and Habitat Rehabilitation. • Hydro seeding, Sod planting. • Tree, Shrub, & Ground-cover planting. op"R%=� Hardscape Construction • Concrete Poured-in-Place, Reinforced, Stamped and Seat Walls. A Flagstone, Tile, Masonry and Block Walls. ® Drainage and Overhead Construction. • Water Feature Pond Installation & Repair. • Monuments and Signage. - • Low Voltage Lighting Design and Installation. 277 CA CONTRACTOR'S LIC#592268 A,C-27,D-49 6232 Santos Diaz St,, Irwindale, CA 91702 •TEL 800.794.9458 •FAx 626.960.8477 www.mariposa-ca.com 4(41a Indoor Plantscape Services • Take-over Existing Maintenance • Guarantee Weekly Service } '� • Custom design and installations • Blooming Plant Program (Orchids, Bromeliads, Kalanchoes and Azaleas) • Pest management �. • Seasonal Poinsettias Office Locations HEADQUARTERS IRWINDALE ORANGE COUNTY SAN BERNARDINO COUNTY 6232 Santos Diaz St, 15529 Arrow Highway 1107 E. Walnut St 11093 Almond Avenue Irwindale, CA 91702 Irwindale, CA 91706 Santa Ana, CA 92701 Fontana, CA 92335 Phone (626) 960-0196 Phone (626) 960-0397 Phone (626)960-0196 Phone (909) 429-2546 Fax 626 960-8477 Fax(626) 960-3809 Fax (626) 960-8477 Fax (909) 429-2749 NORTH L.A.VENTURA PALM SPRINGS ARIZONA 4790 E. Los Angeles Ave. 78355 Darby Rd 7677 N. 67th Avenue Somis, CA 93066 Bermuda Dunes, CA Glendale, AZ 85301 Phone (800) 794-9458 92203 Phone (623) 463-2200 Fax (805)386-4140 Phone (626) 960-0196 Fax (623) 463-2223 Fax (626) 960-8477 •s; 278 CA CONTRACTOR'S LIC#592268 A,C-27, D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 -FAX 626.960.8477 www.mariposa-ca.com REFERENCES Here at Mariposa Landscapes, Inc. we take pride in our work and thrive on keeping our company as one of the most recommended in the industry. Our steady record of customer satisfaction has allowed us to maintain positive relationships with our clients. Below are four cities for which we provide landscape maintenance services. Additional references are available upon request. NewportCity of' Address: 592 Superior Ave. Newport Beach, CA 92701 Contact: Dan Sereno Title: Landscape Manager Phone: 949 644-3069 Email: dsereno new ortbeachca. ov Dates: 2016 - Current City of Arcadia Address: 11800 Goldring Ave. Arcadia, CA 91006 Contact: Dave Thompson Title: PW Superintendent Phone: 626 256-6676 Email: dthompson@arcadiaca.gov Dates: 2013 - Current City of Santa Ana District 4 Address: 20 Civic Center Plaza, Santa Ana, CA 92701 Contact: Mike Lopez Title: Landscape Contract Manager Phone: 714 231-6112 Email: mlopez5@santa-ana.org Dates: 2014 - Current CucamongaCity of Rancho Address: 9153 9 St. Rancho Cucamonga, CA 91730 Contact: Steve Rel h Title: Supervisor Phone: 909 477-2730 x 4116 Email: steve.reIph@cityofrc.us Dates: 1989 - Current CA CONTRACTOR'S LIC#592268 A,C-27,D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 *FAX 626.960.8477 279 www.mariposa-ca.com av :SIJMES Mariposa has experienced dedicated professionals who make up the management and supervisory personnel. All employees receive ongoing training through a detailed training program. The combination of qualified dedicated management and well trained workers enables us to provide professional levels of landscape installation and maintenance. The following list reflects the management and supervisorial qualifications of Mariposa Landscapes, Inc. Division Manager - Luis Valenzuela 0 22 years of experience in landscape and construction operations O Qualified Applicator Certificate: Category B o Certified Landscape Technician: Irrigation o Certified Arborist: International Society of Arboriculture: # WE-8713A o Certification — Effective Business Leadership & Development— PDC/GCC o Some Municipal agencies involved with in the past three years: Counties: Los Angeles, Orange, Riverside, San Bernardino Cities: Anaheim, Arcadia, Corona, Fillmore, Fullerton, Indio, Irwindale, La Habra, Long Beach, Los Angeles, Maywood, Mission Viejo, Newport Beach, Monrovia, West Covina. Miguel Medina Account Manager O. (626) 960-0397 F. (626) 960-3809 C. (626) 991-4219 E. miguel.medina mariposa-ca.com Miguel Medina will be the person in-charge and responsible for project management, communication with foreman and primary contact with the City of Vernon. He has over 9 years of work experience conducting and overseeing landscape work for Public Works, commercial and residential contracts within his time working with Mariposa Landscapes. Miguel is responsible for all aspects of project management; emphasizing safety, high quality work, operational efficiency, and exemplary customer service. He also conducts walk-troughs to ensure that punch lists are completed and institutes improvements to enhance the quality of work. 4(Slg CA CONTRACTOR'S LIC#592268 A,C-27, D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 *FAX 626.96o•8477 280 www.mariposa-ca.com W A Certifications: o CPR and Safety Trained o CLT in progress. o QAL in progress Some Municipal agencies involved with in the past three years: Counties: Los Angeles Cities: Los Angeles, Burbank, Maywood, South Gate Foreperson o Minimum of 3 years of experience in the landscape industry o Unassigned — To Be Determined Labor o Minimum of 1 year of experience in the landscape industry o Unassigned — To Be Determined *Crew size and schedule is contingent and may change upon contract signing; however, assigned employees will be of comparable experience Staffing may vary depending on seasonal needs <�19 CA CONTRACTOR'S LIC#592268 A,C-27, D-49 6232 Santos Diaz St., Irwindale,CA 91702 •TEL 800.794.9458 •EAx 626.960.8477 281 www.mariposa-ca.com City of Vernon Grounds Maintenance Services Request for Proposals AFFIDAVIT OF NON-COLLUSION III CONTRACTOR STATE OF CALIFORNIA ) )Ss COUNTY OF LOS ANGELFS ) Terry Noriega ,being first duly sworn deposes and says that he/she is President (Insert"Sole Uwn_.","Partnc.',"Prc—dent,"Secretary",.i ether proper title) of Mariposa Landscapes, Inc. (insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership,company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; c Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or or anyone else,or to raise or fix any overheaa,profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization,bid depository, or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon, or to any person or persons who have a partnership or other financial interest with saia bidaer in his/her business. 282 City or Vernon Grounds Maintenance Services Request for Proposals I certify under penalty of penury that the above inturmation is correct By: Terry Noriega Title:President Date:06/18/18 283 CALIFORNIA ALL-PURPOSE CERTIFICATE OF ACKNOWLEDGMENT State of California County of Los Angeles On June 18, 2018 before me, J. Cho, Notary Public (Here insert name and title of the officer) Personally appeared Terry Noriega, Presidert who proved to me on the basis of satisfactory evidence to be the person(a4 whose name(9) is/ate subscribed to the within instrument and acknowledgement to me that he/94e#key-executed the same in his/kenk+mir authorized capacity(ies), and that by his/her'.-&ir signaturek*) on the instrument the person(o), or the entity upon behalf of which the persont.%acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. J.NO WITNESS my hand and official seal. Notary Public-California Los Angeles County Z V. ) Commission#►2174393 Signature of Notary Public hl Comm.Expires Dec 30,2020 ADDITIONAL OPTIONAL INFORMATION INSTRI TCTIONS FOR COMPLrTING THIS FORM Any acknowledgment completed in California must contain verbiage exactly as DESCRIPTION OF THE ATTACHED DOCUMr:NT appears ab ve in the notary section or a separate acknowledgment forth must be pr perry completed and attached to that document. The only exception:is if a AGREEMENT SIGNATURE PAGE document is recorded outside of California. In such histances,any alternative (Title or description of attached document' acknowledgment verbiage as may be printed on such a document so long as the verbiage does not require the notary to do something that is illegal for a notary in California(i.e.certifying the authorized capacity of the.signer). Please check the (Title or description of attached document continued) document carefully for proper notarial wording and attach this form if required. Number of Pages • State and County informati.,n must be the State and County where the document signer(s)personally appeared before the notary public for acknowledgment. Document Date • Date of notarization must be the date that the signer(s) personally appeared which must also be the same Gate the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her Additional Information commission followed by a comma ana then your title(notary public). • Print the name(s)of document signer(s)who personally appear at the time of notarization. • Indicate the correct singular or plural forms by crossing off incorrect forms(i.e. lre/she/they,is/ere)or circling the correct forms. Failure to correctly indicate CArACITY CLAIMED BY THE SIGNER this information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. ❑ Individuar(s) Impression must not cover text or lines. If seal impression smudges,re-seal it a ❑ Corporate Officer sufficient area permits,otherwise complete a different acknowledgment form. • Signature of the notary public must match the signature .n file with the office (t`a�) of the county clerk. ❑ Partner(s) Additional information is not required but could help to ensue this ❑ Attorney-in-Fact acknowledgment is not misused or attached to a different document. ❑ Other Indicate title or type of attachea document, number of pages ano date. 284 Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer,indicate the title(i.e.CEO,CFO,Secretary). • Securely attach this document to the signed document. EXHIBIT C SCHEDULE 285 20 City of Vernon Grounds Maintenance Services Request for Proposals ATTACHMENT C UNIT PRICE PROPOSAL FORM FACILITY MONTHLY COST City Hall (4305 Santa Fe Avenue, Vernon, CA 90058 �•©9 Fire Station No. 77 (4301 Santa Fe Avenue, Vernon, CA 90058) a, o.00 Petrelli Building (2323 E. Vernon Avenue, f 1 CA 90058) }3 5011 Street Apartments (southwest corner �� . 00 of 501h Street and DowneyRoad) Public Utilities (4963 Soto Street, Vernon 68c�, 00 CA 90058 TOTAL COST PER MONTH 3 .00 In addition to the information above, the Contractor shall provide a rate schedule for labor and equipment and provide mark-up rates for materials. All repair work shall be performed on a time and materials basis; in accordance with the rate schedule provided by the Contractor; or as a negotiated lump sum cost. The City reserves the right to separately propose the repair or replacement work. Submitted by: Mariposa Landscapes, Inc. Address: 6232 Santos Diaz St. Irwindale, CA 91702 Signature: 286 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 287 21 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 288 22 City Council Agenda Item Report Agenda Item No. COV-285-2018 Submitted by:Daniel Wall Submitting Department:Public Works Meeting Date:September 4, 2018 SUBJECT Ordinance No. 1256 - An Ordinance of the City Council of the City of Vernon, California., adding Article VIII to Chapter 12 of the Vernon Municipal Code to Establish a Construction and Demolition Debris Recycling Program Recommendation: A. Find that approval of the proposed Ordinance is categorically exempt from California.Environmental Quality Act ('CEQA')review under CEQA Guidelines Section 15308 ("actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment'). Here, the Ordinance involves amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction and demolition debris recycling program, which will establish procedures for protection of the environment; and B. Approve the second reading and adopt Ordinance No. 1256, amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, by adding Article VIII to establish a construction and demolition debris recycling program. Backgroud: The California Waste Management Act of 1989 (California Public Resources Code Sections 40000 et seq.)requires Cities and Counties to prepare, adopt and implement source reduction and recycling plans to reach landfill diversion goals, and to make substantial reductions in the vohame of waste materials going to the landfills, or face fines up to $10,000 per day. In order to meet these goals, it is necessary that the City/County promote the reduction of solid waste, and reduces the stream of solid waste going to landfills. The waste from construction, demolition, and renovation of buildings represents a significant portion of the vokune of waste in California.and much of this waste is particularly suitable for recycling and reuse. The establishment of a formal construction and demolition debris recycling program will assist the City in meeting its mandated landfill diversion goal. Staff proposes the following changes to Chapter 12 Waste Management and Recycling of the Municipal Code, in salient part: • Covered projects are required to submit a waste management plan to the City at the time a permit application is submitted. • A"Covered project"is any new construction, or addition, alteration, demolition, or renovation project within the City that requires a permit, and any City project subject to the California Public Contracts Code . • Applicants for covered projects except for City projects are required to submit a diversion security deposit. 289 • Deposits are refundable upon documentation of compliance with the applicant's approved waste management plan. • Applicants that have not demonstrated compliance with the approved waste management plan within 90 days of project completion shall forfeit their diversion security deposit. • Building permits will not be finalized until demonstrated compliance with the approved waste management plan or forfeiture of the diversion security deposit. • Forfeited security deposits shall be used for recycling and waste reduction programs and activities. The above proposed changes to the Municipal Code will allow for the establishment of a formal construction and demolition debris recycling program which is aligned with the City's mandated landfill diversion goal. "Note:Item was presented for Public Hearing and First Reading to City Council at its Regular Meeting of August 21, 2018. Fiscal Impact: No fiscal impact. ATTACHMENTS • 1. Notice of Public Hearing- Construction&Demolition Debris Recycling Program • 2. Ordinance No. 1256 - Establishing a Construction and Demolition Debris Recycling Program 290 v r 4305 Santa Fe Avenue City of Vernon Vernon,CA 90058 . .. (323) 583-881 � 4 NOTICE OF PUBLIC HEARING REGARDING AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VERNON,ADDING ARTICLE VIII TO CHAPTER 12 OF THE VERNON MUNICIPAL CODE TO ESTABLISH A CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING PROGRAM The City of Vernon will conduct a Public Hearing,which you may attend. PLACE: Vernon City Hall City Council Chamber 4305 Santa Fe Avenue Vernon,CA 90058 DATE&TIME: August 21,2018 at 9:00 a.m. (or as soon thereafter as the matter can be heard) PURPOSE/SUBJECT: Consider the adoption of an ordinance adding Article VIH to Chapter 12 of the Vernon Municipal Code to establish a construction and demolition debris recycling program. DOCUMENTS Notice is hereby given that a hard copy of the proposed ordinance will be available for public review during normal business hours in the City Clerk Department, located FOR REVIEW: at 4305 Santa Fe Avenue,Vernon,California,between the hours of 7:00 a.m.and 5:30 p.m.Monday through Thursday. Please send your comments or questions to: Daniel Wall,Director of Public Works City of Vernon 4305 Santa Fe Avenue,Vernon,CA 90058 (323)583-8811 Ext.305 Email:dwall@ci.vemon.ca.us PROPOSED CEQA FINDING: Staff will recommend that the City Council find that this action is not subject to California Environmental Quality Act (CEQA) review under CEQA Guidelines Section 15308 ("actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment"). Here, the proposed ordinance involves amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction and demolition debris recycling program, which will establish procedures for protection of the environment. If you challenge the adoption of an ordinance adding Article VII1 to Chapter 12 of the Vernon Municipal Code to establish a construction and demolition debris recycling program,or any provision thereof in court,you may be limited to raising only those issues you or someone else raised at the hearing described in this notice or in written correspondence delivered to the City of Vernon at,or prior to,the meeting. Americans with Disabilities Act (ADA): In compliance with ADA, if you need special assistance to participate in the meeting,please contact the Office of the City Clerk at(323)583-8811 ext. 546. The hearing may be continued or adjourned or cancelled and rescheduled to a stated time and place without further notice of a public hearing. � 291 Dated: August 9,2018 Maria _ Ayal$,City ORDINANCE NO . 1256 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VERNON, CALIFORNIA, ADDING ARTICLE VIII TO CHAPTER 12 OF THE VERNON MUNICIPAL CODE TO ESTABLISH A CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING PROGRAM WHEREAS, the City of Vernon (the "City") is a municipal corporation and a chartered city of the State of California organized and existing under its Charter and the Constitution of the State of California; and WHEREAS, the California Waste Management Act of 1989 (California Public Resources Code Sections 40000 et seq. ) requires Cities and Counties to prepare, adopt and implement source reduction and recycling plans to reach landfill diversion goals, and to make substantial reductions in the volume of waste materials going to landfills, or face fines; and WHEREAS, in order to meet these goals it is necessary that the City/County promote the reduction of solid waste and reduce the stream of solid waste going to landfills; and WHEREAS, the waste from construction, demolition and renovation of buildings represents a significant portion of the volume of waste in California and much of this waste is particularly suitable for recycling and reuse; and WHEREAS, by memorandum dated August 21, 2018, the Director of Public Works has recommended the adoption of an ordinance adding Article VIII to Chapter 12 of the Vernon Municipal Code establishing a construction and demolition debris recycling program; and WHEREAS, the establishment of a formal construction and demolition debris recycling program will assist the City in meeting 292 its mandated landfill diversion goal; and WHEREAS, a duly-noticed public hearing has been held to consider the proposed ordinance changes, and public testimony has been received and considered; and WHEREAS, the City Council desires to add Article VIII to Chapter 12 of the Vernon Municipal Code to establish a construction and demolition debris recycling program. THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS : SECTION 1 : The City Council of the City of Vernon hereby finds and determines that all of the foregoing recitals are true and correct . SECTION 2 : The City Council finds that the adoption of this Ordinance is categorically exempt from California Environmental Quality Act ("CEQA") review under CEQA Guidelines Section 15308 ("actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment") . Here, the Ordinance involves amending Chapter 12 of the Vernon Municipal Code, Waste Management and Recycling, and the establishment of a construction and demolition debris recycling program, which will establish procedures for protection of the environment . SECTION 3 : Article VIII of Chapter 12, of the Vernon Municipal Code, is hereby added as set forth in Exhibit A which is attached hereto and incorporated by reference. SECTION 4 : Any ordinance, part of an ordinance, or code section in conflict with this Ordinance is hereby repealed. SECTION 5 : Severability. If any chapter, article, section 293 - 2 - subsection, subdivision, paragraph, sentence, clause, phrase, or word in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more chapters, articles, sections, subsections, subdivisions, paragraphs, sentences, clauses, phrases or words be declared unconstitutional, or invalid, or ineffective . SECTION 6 : Book of Ordinances . The City Clerk shall attest and certify to the adoption of this Ordinance and shall cause this Ordinance and the City Clerk' s certification to be entered in the Book of Ordinances of the Council of this City. The City Clerk shall cause this ordinance to be published or posted as required by law. 294 - 3 - SECTION 7 : Effective Date . This Ordinance shall go into effect and be in full force and effect at 12 : 01 a.m. on the thirty- first (31st) day after its passage . APPROVED AND ADOPTED this 4th day of September, 2018 . Name : Title : Mayor / Mayor Pro-Tem ATTEST : Maria E . Ayala, City Clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 295 4 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Maria E . Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Ordinance, being Ordinance No . 1256 was duly and regularly introduced at a regular meeting of the City Council of the City of Vernon, held in the City of Vernon on Tuesday, August 21, 2018, and thereafter adopted at a meeting of said City Council held on Tuesday, September 4, 2018, by the following vote : : AYES : Councilmembers : NOES : Councilmembers : ABSENT : Councilmembers : And thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of September, 2018, at Vernon, California. Maria E . Ayala, City Clerk (SEAL) 296 - 5 - City Council Agenda Item Report Agenda Item No. COV-236-2018 Submitted by:Ali Nour Submitting Department:Public Utilities Meeting Date:September 4, 2018 SUBJECT Authorize the Issuance of Purchase Orders to Howard Industries, Inc., ERMCO Distribution Transformers, and PanAmerica Supply, Inc. to Furnish and Deliver Padmount Transformers (Bid Specification#TR3-2018-PM1 ) Recommendation: A. Find that approval of the proposed purchase of Padmount Transformers is exempt from California Environmental Quality Act("CEQA')review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project"as defined by CEQA Guidelines section 15378. As to the replacement of electrical distribution transformers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bids from Howard Industries, Inc., ERMCO Distribution Transformer, and PanAimerica Supply, Inc. as the lowest responsive and responsible bidders and reject all other bids; and C. Authorize the issuance of a purchase order to Howard Industries, Inc., to fiarnish and deliver distribution padmount transformers (Bid Specification#TR3-2018-PM1)bid item numbers 3, 4 and 5 for a three (3)year term with a not-to-exceed amount of$136,072; and D. Authorize the issuance of a purchase order to ERMCO Distribution Transformers to funish and deliver distribution padmount transformers (Bid Specification#TR3-2018-PM1)bid item numbers 1 and 7 for a three (3)year term with a not-to-exceed amount of$222,587; and E. Authorize the issuance of a purchase order to PanAimerica Supply, Inc. to furnish and deliver distribution padmount transformers (Bid Specification#TR3-2018-PM1)bid item numbers 2 and 6 for a three (3)year term with a not-to-exceed amount of$253,275. Backgroud: Through the normal course of providing electrical service to its customers, Vernon Public Utilities (VP"requires distribution transformers to convert the Department's electrical distribution high voltage electricity to lower voltages that can be used by its customers. The Department requires a means to replenish its inventory of transformers, on an as needed basis,under a secured purchase order for the next three years. On June 18, 2018, in compliance with all legal requirements, the City published Specification No. TR3-2018-PM1 on the City's website and in newspapers requesting bids to fixrnish and deliver various sizes ofpadmount transformers. The City received bids from seven(7)vendors at the bid opening held on July 18, 2018. 297 Staff performed a thorough evaluation and closely assessed the lowest bidder based upon the Total Ownership Cost (TOC) formula and the bidders' compliance with the specifications on each item. The bid was calculated pursuant to a specified formula that is intended to assess the overall cost of the transformer over its expected lifespan. Stated differently, the lowest bidder would not necessarily be the bidder with the lowest per unit price. The attached chart shows the results of that calculation in the "total ownership cost"column. For each of the bids staff is recommending be awarded, the bidder had the lowest"total ownership cost", as required by the bidding documents. Staff recommends the City Council accept the bids from Howard Industries, Inc., for bid item numbers 3, 4 and 5; ERMCO Distribution Transformers for bid item numbers 1 and 7; and PanAmerica Supply, Inc. for bid item numbers 2 and 6 as the lowest responsible and responsive bidders for the padmount transformers identified in the bid request. Staff also recommends that the City Council authorize the issuance of a purchase order to Howard Industries, Inc. in the not-to-exceed amount of$136,072, ERMCO Distribution Transformers in the not-to-exceed amount of$222,587, and PanAmerica Supply, Inc. in the not-to-exceed amount of$253,275 (as shown in the attachment titled Bid Results). The costs include sales taxes and fees for the life of the purchase order with provisions for price escalations as identified in the Department's Specification. Recommended Vendor: Howard Industries, Inc. Amount Bid Price (Grand Total Not-to-Exceed): $136,072 Items Awarded: 3,4 and 5 Recommended Vendor: ERMCO Distribution Transformers Amount Bid Price (Grand Total Not-to-Exceed): $222,587 Items Awarded: I and 7 Recommended Vendor: PanAmerica Supply, Inc. Amount Bid Price (Grand Total Not-to-Exceed): $235,257 Items Awarded: 2 and 6 Fiscal Impact: The combined cost for all three (3) separate purchase orders, including tax, is $611,934 and has been approved in the FY 2018-2019 Public Utilities department budget and will be budgeted in subsequent years. ATTACHMENTS • 1. Notice Inviting Bids - Specification#TR3-2018-PMI to Furnish and Deliver Padmount Transformers • 2. Howard Industries Bid • 3. ERMCO Bid • 4. PanAmerica Bid • 5. Bid Evaluation- Padmount Transformers Bid Specification#TR3-2018-PMI 298 City of Vernon Of V� t EO FO l , PL1 R!Ir s,t't-LY 11'A�� REQUEST FOR BIDS Specification No. TR3-2018-PM1 to Furnish and Deliver PADMOUNT TRANSFORMERS FOR THE DEPARTMENT OF PUBLIC UTILITIES CITY OF VERNON, CALIFORNIA 4305 SANTA FE AVENUE VERNON, CA 90058 299 1 NOTICE INVITING BIDS for the Purchase of Padmount Transformers—Specification No. TR3-2018-PM] By the City of Vernon, California Bids are to be signed and submitted in TRIPLICATE. ONE ORIGINAL AND TWO COPIES of sealed bids ("Bids" and each, a"Bid")must be received prior to 2:00p.m.,Wednesday July 18, 2018 ("Bid Deadline"),by the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058. All Bids shall be enclosed in sealed envelopes, distinctly marked "Bid" with the title of the Bid and the bidder's name and address appearing on the outside (each, a "Bid Package"). Bid Packages should be mailed or delivered in person before 2:00 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. At the bid opening,the City Clerk shall open Bid Packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced, the contents (collectively,the "Completed Bid Forms" and the uncompleted forms, the "Bid Forms")will be made available for public review. Except as set forth in Paragraph 15 ("Public Record"),the Completed Bid Forms, once removed from the Bid Packages by the City Clerk,will be a matter of public record. The Bids shall be clearly titled. Copies of the Bid Forms are available at no charge at the Public Utilities Department Counter, City of Vernon, 4305 Santa Fe Avenue, Vernon,between 7 a.m. and 5:30 p.m., Monday through Thursday. A non-refundable fee of$20.00 will be charged if mailing is requested by calling (323) 583-8811, Extension 812. City of Vernon Contact Person: Public Utilities Department Attention:Ali Nour Phone: (323)_583-8811 Ext. 316 Facsimile: (323) 826-1548 Email: anour@ci.vernon.ca.us Mandatory Qualifications for Bidder: A Bid may be rejected as non-responsive if the bidder("Bidder") fails to meet the essential requirements for qualification. 1. Each bidder must establish that it has completed at least three (3) similar projects involving similar work within the last three (3)years with a cost equal to or in excess of the Bidder's Bid. 2. Bidder shall provide a list of transformer sales within past five (5) years. 300 2 General Scope: Bidders shall furnish materials and/or equipment as specified above and under the below conditions: Bidder shall furnish all work for providing three-phase, dead-front, radial, self-cooled, padmounted transformers for use on the City of Vernon's underground distribution system. The transformer sizes that the City requires are as listed in the Unit Price Bid Form. Other Bidding Information: 1. Number of Contract days for delivery from date of placement of order: 100 days. 2. Bidding Documents. Bids must be made on the Bid Form(s), Exhibit C contained herein. 3. Acceptance or Rejection of Bids. The City reserves the right to reject any and all Bids, to award all or any individual part/item of the Bid, and to waive any informalities, irregularities or technical defects in such Bids and determine the lowest responsible Bidder, whichever may be in the best interests of the City. No late Bids will be accepted, nor will any oral, facsimile or electronic Bids be accepted by the City. 4. Bid Irrevocability. Bids shall remain open and valid for ninety(90) calendar days after the Bid Deadline. Carlos R. Fandino, Jr. City Administrator Dated: June 18, 2018 (Approved as to form by City Attorney) Published: June 28, 2018 301 3 City of Vernon Instructions for Bidders PADMOUNT TRANSFORMERS Specification No. TR3-2018-PM1 for the Public Utilities Department City personnel with whom prospective Bidders will deal with are: Basem Andrawos, Public Utilities Department, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 277. Bid opening date and time: July 18, 2018 at 2:00 PM ("Bid Deadline") Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058. Bids must be received by the City Clerk prior to the time set for Bid opening. A bid received by the City Clerk after the time set for the Bid opening is a non-responsive Bid and shall not be considered. Except as set forth in Paragraph 15 ("Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record. GENERAL BID REQUIREMENTS To be considered, a Bidder must strictly follow the format for Bids in the specifications. Bids must be binding and firm. Any Bids may be withdrawn before Bid opening,but once opened and announced,Bids shall remain open and valid for ninety(90)calendar days after the Bid Deadline. I. INTERPRETATION OF BIDDING DOCUMENTS AND ADDENDA A. If any Bidder contemplating submitting a Bid is in doubt as to the true meaning of any part of the Notice Inviting Bids, these Instructions, the Bid Forms, or Addenda (as defined below) (together, the "Bidding Documents"), or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City's representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to the City not less than ten(10) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to the City's Contact Person identified in the Notice Inviting Bids. 302 4 Any response(i.e.,interpretation or correction)will be made only by written addendum("Addendum")issued by the City and a copy of such Addendum will be delivered to all Interested Bidders (defined below) of record. Any Addenda so issued must be acknowledged in the Bid and the cost of any additional equipment or modification thereto as a result of the Addenda shall be included in the Bid. Bidder's failure to acknowledge receipt of all Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction of any Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Bidding Documents, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline. Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. B. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid. 2. OBTAINING BIDDING DOCUMENTS Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Bidding Documents("Interested Bidders"). Only Interested Bidders will receive Addenda, if so issued. 3. BID FORMS—SUBMITTAL A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in. B. The phraseology shall not be changed,and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive. C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service. D. One Original Bid and two copies shall be mailed,hand delivered,delivered 303 5 by courier or package delivery service to the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058. E. Bids received after the Bid Deadline or at any place other than the Office of the City Clerk will not be considered. 4. BID FORMS—AUTHORIZED SIGNATURES A. The full name, business address, zip code, and business telephone number, with area code of the individual, partnership,joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form, Exhibit C with his/her usual wet ink signature. B. Sole Proprietorship: An individual shall sign. C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners. D. Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certificate signed by the corporate secretary. A signature other than a corporate officer's will be accepted only if an authenticated Incumbency Certificate is attached. E. Joint Venture: Bidders shall use the appropriate section(s) listed above in B-D, based on their applicable situation. 5. BID FORMS—SCHEDULE OF BID PRICES A. The Bidder shall include in his/her Bid price(s)any and all expense or costs that may be necessary to complete the delivery in accordance with the requirements of the Purchase Contract. The cost of all mobilization and/or preparatory work for the shipment of equipment and/or supplies must be included in the Bid, and no extra compensation will be paid to Bidder. B. The Bidder shall state for each item on the Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the alternates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply materials and equipment. Bids must not contain any erasures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affixing in the margin immediately opposite such erasure or correction the initials of the person(s)signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non-responsive. C. In the case of a unit price item, the amount set forth, as the item total shall 304 6 be the product of the estimated quantity times the unit price Bid. In the event of a discrepancy between the unit price Bid and the item total,the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, or is the same amount as the entry for the item total, then the item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern. D. All requested Alternates,if any,shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Alternates, if any. If no change in the Base Bid is required, enter"No Change." 6. BIDDER'S AFFIDAVIT OF NON-COLLUSION An Affidavit of Non-Collusion in the form attached to this Notice Inviting Bids as Exhibit A, shall be signed under penalty of perjury, certifying that the Bid is not the result of and has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the affidavit form, may be rejected. 7. INSURANCE REQUIREMENTS The Bidder shall submit to its insurance company or insurance agent the Insurance Requirements in this Specification and the Purchase Contract Documents. The insurance company's underwriter or agent must complete the Insurance Requirements documentation which states that the insurer's underwriter or agent will furnish the City with the required insurance documents within fourteen (14) days after the Bidder's having been notified of the Purchase Contract's award. The Bidder shall submit this form with its Bid subject to the requirements shown in Attachment No. 2. Any Bid made without this statement, or made with an incomplete statement, may be rejected. 8. PRICES AND PAYMENTS Approximate quantities listed in the Schedule of Bid Prices are estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. 9. SUBSTITUTIONS No requests for substitution of any material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Purchase Contract. Bidders shall submit all requests for substitution and substantiating data, within five (5) calendar days from the date of the notice 305 7 awarding the Purchase Contract. Authorization of a substitution is solely within the discretion of the City. (a) Brand Name or Equal_ Specifications may refer one or more brand name products followed by the words "or equal." "Or equal" submissions will not necessarily be rejected because of minor differences in design, construction, or features which do not affect the suitability of the product for its intended use, except in those instances where the product is designated to match others in use on a particular improvement either completed or in the course of completion. The burden of proof that the product is equal for the intended use is on the Bidder. (b) Items Must be New and Current. Unless otherwise specified, the items offered shall all be new and the latest model, make, or manufacture, and free from defects and imperfections. (c) Bids on Alternate Items. When any Bidder offers an alternate item for consideration, the Bidder will give complete specifications, name the brand and demonstrate that the alternate item is equal. The City reserves the right to reject any alternate item which it determines is not equally suitable for the specified purpose. The burden of proof is on the Bidder. 10. RETURN OF IMPROPER BIDS Bids submitted after the Bid Deadline are non-responsive and shall be returned to the Bidder unopened. Oral, telephonic, telegraphic, facsimile or electronically transmitted Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal. 11. WITHDRAWAL OF BIDS Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City's Contact Person designated in the Notice Inviting Bids. If such notice is written, it shall be signed by the Bidder and shall be date-stamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted and opened, all Bids are irrevocable,except as otherwise provided by law. Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with California Public Contract Code § 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, withdrawn, or cancelled for a period of ninety(90) days after award of the Purchase Contract. 12. OPENING AND EVALUATION OF BIDS A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the 306 8 Notice Inviting Bids. A tabulation of all Bids received will be available for public inspection at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon,CA during regular business hours for a period of not less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the sole judge regarding the suitability of the products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Purchase Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Alternate Items are called for,the lowest Bid shall be determined according to Paragraph 15 below. B. Evaluation of Bids. 1. Mandatory Qualifications. A Bid shall be rejected as non- responsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Notice Inviting Bids 2. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Requirements and Bidding Documents. 3. Responsible Bidder. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the Bidding Documents. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the delivery of the equipment covered by the Bid including, but not limited to, the experience of the Bidder in supplying and delivery of equipment and materials for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder's experience with similar types of delivery of equipment or materials, conduct and performance under other contracts,financial condition,reputation in the industry, and other factors which could affect the Bidder's fulfillment of the request. A. Tie Bids. If two or more Bids meeting the specifications and other requirements of the Bidding Documents are tied for low price, the Bids will be treated as follows: (i) if there is a significant difference in the responsibility of 307 9 the Bidders (including ability to deliver in the quantity and at the time required), the award will be made to the Bidder who is deemed to be the most responsible. (ii) if there is no significant difference in the responsibility of the Bidders, but there is a difference in the quality of the equipment or materials offered, the Bid offering the best quality of services will be accepted. (iii) if there is no significant difference in the responsibility of the Bidders and no difference in the quality of the items offered, the Bid offering the earliest delivery time will be accepted in any case in which the Bid information specified that the needs of the City require delivery as early as possible. In all other cases, delivery time will not be considered in making awards so long as the Bidder states delivery will occur not later than the time specified in the Bid information as the latest acceptable delivery time. (iv) if the Bids quoting the same price are equal in every respect, the award may be split or made by lot. 13. AWARD OF PURCHASE CONTRACT The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of the Purchase Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid Opening. 14. BASIS OF AWARD A. A Purchase Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents. Bidders responding to this Bid are strongly advised to review all the terms and conditions of the Purchase Contract attached hereto as Attachment No. 1. The purchase of transformers shall be evaluated by the lowest total cost. The formula to evaluate Total Owning Cost (TOC): TOC =C + $4.53/W(PNL in Watts)+ $1.1/W(PLL in Watts) TOC is the total ownership cost in dollars, C is the initial cost in dollars, PNL is the guaranteed maximum no-load loss in watts, and PLL is the guaranteed maximum load loss in watts. B. City reserves the right in its sole discretion to select any, all, or none of the 308 10 Bid Alternates at the time of award of the Purchase Contract, regardless of whether such Bid Alternates were used in the analysis to determine the lowest Bid. C. DURATION OF PURCHASE CONTRACT: The initial term for the purchase contract resulting from these Specifications shall be three(3)years from the date of execution by the City. Approximately 60 days before the end of the purchase contract period the Contractor may request changes in the Bid Schedule, however, any proposed price increase shall not exceed the percentage of the then applicable Producers Price Index. (PPI) for the most recently available 12-month period. D. FOR DELIVERY: Supplier shall furnish MSDS and certified test reports and drawings, as listed in Section 9.1 Scope Specifications (Detail Scope Specifications) one month before transformers are shipped. These Documents shall be submitted to: City of Vernon Public Utilities Department 4305 Santa Fe Avenue Vernon, CA 90058 Phone: (323) 583-8811 Ext. 316 Attention: Ali Nour—Electrical Engineering Manager 15. PUBLIC RECORDS City seeks to conduct its business openly. Upon opening, all Bids shall become a matter of public record and shall be regarded as public, with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as "trade secret," "confidential," or"proprietary," including any Statement of Qualifications and financial statements submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or other, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection and copying, the City will notify the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court of competent jurisdiction to prevent such release. If disclosure is required under the California Public Records Act or otherwise by law (despite the Bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. Bidder shall indemnify, defend (including Bidder's providing and paying for legal counsel for City), and hold harmless City, its officers, agents, employees, and 309 11 representatives from and against all liability,claims, suits,demands,damages,fines, penalties, costs, or expenses arising out of or alleging City's refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable. 16. SPECIAL CITY REQUIREMENTS Special City forms and their instructions are an integral part of these specifications and failure to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder. Equal Employment Opportunity in Contracting. The City of Vernon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. Bidders expressly agree to comply with the City's ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting the Contract. Bidder certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital status. Bidder certifies that it will not maintain any segregated facilities. Bidder shall comply with all applicable Federal and California laws including,but not limited to, the California Fair Employment and Housing Act(California Government Code Section 12900,et seq.), California Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.). Bidder shall require like compliance by all Subcontractors employed on the Work. 17. BID PROTEST PROCEDURES A. Any Bidder submitting a Bid directly to the City and eligible for award of the Purchase Contract may file a protest if the Bidder complies with all of the following requirements and conditions: 1. The Bid protest is in writing; 2. A protest based upon alleged defects or improprieties in the Bidding Documents is filed with the City prior to the Bid Deadline; 310 12 3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City's notice of intent to award the Purchase Contract; and 4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence. B. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid. C. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder's submission of this Bid and the City's acceptance of same, the Bidder shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Purchase Contract in compliance with federal, state, and local laws. [END OF DOCUMENT] 311 13 • ' Imimellil • SPECIFICATION NO. TR3-2018-PM1 FOR PADMOUNT TRANSFORMERS CITY OF VERNON PUBLIC UTILITIES DEPARTMENT 312 14 1.0 SCOPE Supplier shall furnish all work for providing three-phase, dead-front, radial, self- cooled, padmounted transformers for use on the City of Vernon's underground distribution system. The transformer sizes that the City requires are as listed in the Attachment Unit Price Bid Form. FOR BID EVALUATION: Bidders shall furnish the following in their bid package. 1. Transformer delivery, F.O.B. Public Utilities Department warehouse located at 2800 Soto Street, Vernon, CA 90058 2. Guaranteed maximum no-load loss at rated voltage in watts. 3. Guaranteed maximum load loss in watts at rated voltage and kVA. 4. Percent impedance on rated voltage tap. 5. One set of dimension and outline drawings. 6. Completed Bid Form. All taxes and fees (local, state, federal, etc.) must be included in the total price. Invoices for separate charges will not be accepted. 7. Bidders must list all exceptions, clarifications, and deviations to these specifications in letterform accompanying the proposal with sufficient detail to permit evaluation of such deviations. 2.0 APPLICABLE STANDARDS A. The transformers shall conform to the applicable sections of the following standards to the extent referenced in this Specification, and as amended to the date of this Specification which, by reference, are included as part of this Specification. 1. C57.12.00 IEEE Standard General Requirements for Liquid- Immersed Distribution, Power, and Regulating Transformers. 2. C57.12.34 Standard Requirements for Padmounted Compartmental-Type, Self-Cooled, Three-Phase Distribution Transformers, 10 MVA and smaller, High Voltage, 34.5 KV Nominal System Voltage and Below; Low-Voltage, 15KV Nominal System Voltage and Below 3. C57.12.28 Padmounted Equipment—Enclosure Integrity. 4. C57.12.70 Terminal Markings and Connections for Distribution and power Transformers. 5. C57.12.80 Terminology for Power and Distribution Transformers 6. C57.12.90 IEEE Standard Test Code for Liquid-Immersed 313 15 Distribution, Power, and Regulating Transformers and IEEE Guide for Short-Circuit Testing of Distribution and Power Transformers. 7. C57.12.91 Guide for Loading Mineral-Oil-Immersed Overhead and Padmounted Transformers Rated 500 kVA and Less with 650C or 550C Average Winding Rise. 8. C57.12.92 Guide for Loading Mineral-Oil-Immersed Power Transformers Up to and including 100 MVA with 650C or 550C Average Winding Rise. 9. C57.12.106 IEEE Guide for Acceptance and Maintenance of Insulating Oil in Equipment. 10. DOE 2016 Energy Efficient Transformers. B. In the event of conflict between the codes and standards and this Specification, Supplier shall notify Public Utilities Department and secure a written clarification before proceeding with the work. 3.0 SERVICE CONDITIONS 3. 1. Environment A. The transformers shall perform in accordance with all provisions of the Specification while subject to the service conditions specified in ANSI/IEEE C57.12.00. B. The transformer shall be suitable for 30 years of use on the City of Vernon's electric system when installed in accordance with the service conditions set forth in ANSI/IEEE C57.12.00-2015, Section 4.0, in its entirety. 3. 2. Seismic and Impact Loading A. Before and during installation, the transformers shall withstand, without damage, rough handling such as bouncing on a truck when filled with insulating medium and impacting against or upon rigid structures at speeds up to five feet per second, and being lifted by two bosses or lifting second, and being lifted by two bosses or lifting bolts at any angle. Following these conditions, the transformers shall be capable to being energized without a pre- operational test. B. After installation and during the 30-year life of transformer, transformer will be subject to occasional earthquake motions (0.2g horizontal and 0.13g vertical) along with significant vibrations from traffic and from adjacent equipment. 314 16 3.3 Pre-installation Inspection The City of Vernon will, at its discretion, provide a pre-installation inspection of each transformer. 3.4 Operating Duty For its 30-year life, each transformer shall be suitable for operation under short circuit conditions as stated in ANSI/IEEE C57.12.00-2015, Section 7.1. 3.5 Shipping A. All transformers shall be shipped to the City of Vernon, Soto Yard located at 2800 Soto Street, Vernon, CA 90058. Supplier's price shall be F.O.B. Soto Yard. B. Transformers will be delivered on a flatbed truck for side unloading by forklift at ground level. C. Delivery will be scheduled Monday through Thursday 7:00 a.m. to 3:00 p.m. Supplier shall provide City with 48 hours' notice prior to delivery. 4.0 RATINGS 4.1 Sizes The transformers shall be sized as listed. 4.2 High Voltage Ratings Transformers shall be 60 Hz with BIL ratings as shown in the table below. 315 17 Transformer and Connector High-Voltage Ratings and Electrical Characteristics Electrical Characteristics of the Completely Assembled Transformer High-Voltage Connectors ' 60-Hz dry High-Voltage Rating 2. BIL one minute High-Voltage Ratings Minimum Phase-to-Ground /Phase-to- (kV) withstand (volts) BIL3. (kV) Phase (kV) (kV) Single High-Voltage 7200 75 8.3/14.4 95 34 16340 125 8.3/14.4 95 34 Series-Multiple High- Voltage 7200 x 16430 75 x 125 8.3/14.4 95 34 4.3 Low Voltage Rating The secondary voltage shall be one of the following. The basic insulation level (BIL) of the secondary voltage shall be 30 kV: 480Y/277 208Y/120 4.4 Configuration All transformers shall be Delta-Wye configured with low voltage neutral having a fully insulated Xo bushing with a removable ground strap. 4.5. Impedances Transformer impedance shall not be less than those shown in the table below. All transformer testing to determine transformer impedance shall be based on the base kVA rating of the transformers at the 55 degree or 65- degree temperature rise. The transformer impedances shall be shown on the transformer nameplate. 1 For complete connector rating, see ANSI/IEEE 386. 2 Transformers are suitable for connectors with phase-to-ground or phase-to-ground/phase-to-phase high-voltage ratings as listed. 3 Arrester coordination may require higher BIL on multiple connection than indicated to achieve a minimum protection level of 20%. 316 18 Minimum Transformer Impedance KVA %Z 300-500 4.0 750-2500 5.75 3750 6.00 5.0 CONSTRUCTION FEATURES 5.1 Coil and Core Construction A. The transformer core shall be of high efficiency rectangular wound core designed in five-leg or triplex configurations. The core shall be made from one of two processes: single-turn laminations of high quality, grain oriented silicon core steel or amorphous core (i.e. metallic glasses metal). B. The transformer coils shall be designed to maintain their nameplate KVA rating throughout the normal temperature range of operation which shall be 650C (80°C hot spot). All materials used shall be of the 65°C, 800C hot spot class. All materials shall be thoroughly tested for compatibility with all transformer components before being assembled. The primary coil shall be manufactured from heavy varnish or paper insulated aluminum or copper wire. The secondary coil shall be manufactured from full width aluminum strip whose edges are finished to prevent burrs and insulated with epoxy-diamond paper between layers of the conductor. 5.2. Insulating Fluid A. The transformer insulating fluid shall be standard electrical grade mineral insulating oil. The insulating oil shall be tested and degassed to assure a chemically inert oil. The padmount transformers shall be furnished with oil which meets the requirements specified in ASTM Standard D 3487 for mineral insulating oil, except that the DBPC content (% by weight) shall not be less than 0.15. The insulating oil in the equipment shall conform with ANSI C57.106. B. All transformer oil shall be tested for polychlorinated biphenyl's (PCBs) per ASTM D4059 and certified as having no detectable levels of PCB. 5.3 Taps and Changers A. The transformers shall be furnished with full capacity high-voltage taps. The tap changer shall be clearly labeled to reflect that the transformer must be de-energized before operating the tap changer as required in Section 3.3 of ANSI C57.12.34 Padlocking provisions are available for 317 19 lever or hotstick operable handles. Tap changer operating mechanisms shall be permanently identified to show "De-energized Operation Only". Decals and stencils are not acceptable. The unit shall have one of the following tap configurations: Two - 2'/2% taps above and below rated voltage such as the following: VOLTAGE FULL CAPACITY TAPS 16,340 17,200/16,770/15,910/15,480 7,200 7,560/7,380/7,020/6,840 B. The tap changer position indicating nameplate shall have numerals or letters that are clearly legible and of permanent quality. Decals and stencils are not acceptable. 5.4 Gauges A. All transformers shall have a dial-type, magnetic, oil level gauge to provide a positive means of determining the required oil height. The preferred location of the gauge is above the switch handles, to ensure the switch remains under oil. B. All transformers shall have a dial-type, magnetic, temperature gauge to provide a positive means of determining the transformer temperature. The required location of the gauge is in the low voltage compartment above the bushings. 5.5 Drain and Replacement Provisions Insulating medium drain and replacement provisions shall be furnished as specified in ANSI C57.12.34. 5.6 Tanks and Terminal Compartment A. The transformer tanks, and all external appurtenances, shall be in accordance with ANSI C57.12.34. The overall dimensions and various appurtenances locations shall be found on each transformer. B. Transformers shall have bolted covers for all size transformers. C. The compartment depth shall be minimum in accordance with figure 7 of C57.12.34. A deeper compartment shall be provided for extended secondary bushings. The tank shall be of sufficient strength to 318 20 withstand a pressure of 7 psig without permanent distortion. The following pressure relief devices are approved: 1. Qualitrol Model No. 202-030-001 2. Qualitrol Model No. 202-032-001. 5.7 Terminations Transformer bushings shall accommodate cable terminations in accordance with ANSI/IEEE 386. 5.8 Nameplates Transformer shall be furnished with non-corrosive diagrammatic nameplate, permanently attached with non- corrosive hardware. Attached to the inside of the low voltage compartment door. The nameplate shall not be installed on the rear of the low voltage compartment area. Diagrams and numbers shall be of the size and quality such that they can be read from outside the compartment. In addition to the nameplate requirements shown in ANSI/IEE C57.12.00-2015, Section 5.12, the total weight, including oil, shall be indicated. 5.9 Coating A. Each transformer and terminal enclosure combination shall be painted a forest green color such as ANSI "Bell" Green (Munsell 7GY 3.29/1.5) or City of Vernon-approved equivalent. The primary and finishing coats shall have a combined minimum dry-film thickness of three mils. Manufacturer shall furnish 1/4 pint of touch up paint or spray paint for each transformer. B. The underside of each transformer shall be coated with an asphaltic material or with City of Vernon-approved paint system. An epoxy coat which meets ANSI C57.12.28 is acceptable. 6.0 LOADBREAK SWITCHES 6.1 Type A. Each transformer shall have a three-phase, self-contained, oil immersed, high voltage, loadbreak gang-operated sectionalizing switch. The switches shall be inside the transformer tank and be so located that current interruption occurs under oil. The loadbreak switches shall provide circuit connections as required. Operation of the switch shall be clockwise to close. 319 21 B. The operating handle shall be located in the high voltage compartment and be suitable for hot stick operation. The position of the switch, whether open or closed, shall be clearly indicated. The handle shall be located in such a manner as to be identifiable with the associated circuit-transformer. Stencils or decals to indicate switch positions are not acceptable. 6.2 Interlocks The switch shall have an interlock which will prevent removal of fuses when the switch is in the closed position and also prevent the inserting of fuses when the switch is in the closed position. 6.3 Ratings The switches shall have the following ratings when completely assembled and installed in the transformers. A. Minimum Voltage Rating: 17,000 volts. B. Loadbreak Capability: 200 rms amperes at 17,000 volts and 0.6 power factor. C. Short-time current Rating: 10,000 rms symmetrical amperes for 15 cycles. D. Closing and Holding Current Rating: 10,000 rms symmetrical amperes for 15 cycles. E. There shall be no arcing time after the switch blades have traveled from the closed position to the fully opened position. 7.0 OVERCURRENT PROTECTION 7.1 High Voltage Protection A. Transformers shall be protected against overcurrent by means of a City of Vernon-approved externally replaceable fuses in the primary circuit. The fuses shall be suitable for hot stick operation and shall have a minimum of 50,000 rms symmetrical ampere interrupting rating. The fuses shall have City of Vernon-approved safety devices which prevent insertion directly into a fault. B. The fuses shall be a Bay-O-Net type oil immersed fuses in series with oil immersed current limiter type RTE ELSP current limiting backup fuse. The fuses shall have a safety device which prevent insertion directly into a fault. 320 22 The correct size of Bay-O-Net fuse for replacement shall be indicated by stencil or decal above the Bay-O-Net fuse as follows: "Caution: Use only RTE Bay-O-Net Type 353C " (10, 12, etc.)" " Amps "(25, 40, etc.) C. The following table lists the appropriate fuse sizes: Transformer High Voltage Fuses4 Ratings KV KVA Rating FLA BAYONET ELSP MINIMUM KV Z% 16.34 300 15.5 11 4000353C10 354508OM51 M 4.00 500 15.5 18 4000353C10 354508OM51 M 4.00 750 15.5 26 4000353C12 3545125M61 M 5.75 1000 15.5 35 4000353C12 3545125M61 M 5.75 1500 15.5 53 4000353C16 354515OM51 M5 5.75 2000 15.5 70 4000353C16 354515OM51 M5 5.75 2500 15.5 88 NONE NONE 5.75 3750 15.5 132 NONE NONE 6.00 7.2 300 8.3 24 4000353C12 3543125M61 M 4.00 500 8.3 40 4000353C14 354308OM51 M5 4.00 750 8.3 60 4000353C16 354320OM51 M 5.75 1000 8.3 80 4000353C17 3543175M51 M5 5.75 1500 8.3 120 NONE NONE 5.75 E. A minimum of 6 spare Bay-O-Net fuses shall be provided with each transformer order. For instance, if we order one 7.2 kV type 300 KVA transformer we require 6 spare fuses. If we order two such transformers, we require 12 spare fuses. 7.2 Low Voltage Protection Low voltage overcurrent protection is not required. 4 Cooper(Type Bay-O-Net and Current Limiting ELSP) 5 Two parallel fuses per phase 321 23 8.0 BUSHINGS, BUSHING WELLS AND PARKING STANDS 8.1 Low Voltage Bushings A. Transformers shall have bushings which conform to ANSI Standard C57.12.34. On "Wye" connected transformers, the neutral shall be connected to a fully insulated bushing. An additional tank ground pad with removable neutral bushing ground strap shall be provided and suitably sized for the short circuit current rating of the transformer. B. External spade terminals shall have a heavy tin coating process. If the terminal extension is not an integral part of the bushing, it shall be securely pinned to the stud. C. External spade terminals with six holes and more shall be furnished with additional support straps, designed by the manufacturers, at the end farthest from the tank wall without interfering with the use of any of the holes. Each extension pad shall be fully rated for the maximum ampacity of the transformer. Refer to the table below for the number of terminal holes. KVA Ratings Low-Voltage Ratings Number of 9/16" (Volts) hole cable positions 75-300 ALL 4-6 500 ALL 8 750-1500 ALL 12 2000-2500 ALL 14 3750 ALL 16 8.2 High Voltage Bushing Wells Transformers shall be provided with three City of Vernon-approved, 17 kV high voltage bushing wells rated 125 kV BIL, marked and located as built. 8.3 Parking Stands Transformers shall be equipped with non-load break parking stands, ESNA No. 151-PS or City of Vernon-approved equivalent. They shall be located in accordance with ANSI Standard C57.12.34. 322 24 9.0 IDENTIFICATION 9.1 Stencils & MSDS A. All bushings shall be identified by yellow paint stencils, a minimum of one-inch-high, on the tank wall adjacent to the bushings. B. A removable identification tag or sticker which shall be legible at time of receipt shall be attached to the exterior of the terminal compartment. The tag or sticker shall indicate the name of the manufacturer, serial number, kVA and voltage ratings. C. In addition to the nameplate information called for in ANSI C57.12.00, the nameplate shall identify each winding as to whether it is made of copper or aluminum. D. The vendor shall be required to provide all applicable Material Safety Data Sheets with all transformer orders. 10.0 ADDITIONAL REQUIREMENTS 10.1 Barriers A barrier shall separate the high-voltage section from the low voltage section in the terminal compartment. Barrier shall be of sufficient strength to prevent deformation which may reduce the required clearances to various components. 10.2 Conduit Entrance When specifically requested, a 2 '/2 inch conduit entrance hole, with a cover which is removable only from the inside, shall be provided in the center of the low voltage sill. 10.3 Terminal Arrangements Terminal arrangements shall be as per applicable ANSI standards. 10.4 Access to Terminal and Switching Compartments A. Transformers shall be provided with hinged doors for access to the terminal and switching compartments. Access to the high voltage portion of the terminal and switching compartment shall be possible only after access has been gained to the low voltage. B. The low voltage compartment door shall be further secured by means of a captive and recessed 1/2 inch pentahead bolt. A blind 323 25 bolt hole shall be provided. Bolts shall be corrosion resistant and the design shall minimize the possibility of a misalignment and cross-threading. Design of the bolting, padlocking and three-point latching provisions shall be coordinated such that, only after the padlock and bolt have been removed, shall it be possible to open the low voltage compartment door. 11.0 TESTS 11.1 General A. Transformer tests shall be performed as specified in ANSI Standard C57.12.00. These test reports shall be provided to the City prior to shipping. The City will not receive any transformers without the required test reports. B. Units shall comply with routine test requirements of ANSI and certified test reports shall be furnished. The vendor shall provide with returned bids all applicable documentation of compliance with ANSI design tests. C. The following data shall be submitted with each transformer order: a. Guaranteed maximum no load (excitation) loss in Watts at rated voltage and 110% voltage. b. Guaranteed maximum load loss in Watts at rated voltage and 110% voltage. c. Guaranteed maximum total loss in Watts at rated voltage and 110% voltage. d. Exciting Current in percent at rated voltage and 110% rated voltage. e. Percent impedance on base voltage and at the maximum temperature rise. If the transformer is a 55/65-degree Celsius transformer rise, the percent impedance shall be at 65 degree Celsius. f. Efficiencies shall be provided at loading levels of 100%, 75%, 50%, and 25%. g. Regulation at rated load @ 80% and 100% Power Factor. h. Two sets of outline drawings showing dimensions, weight, gallons of oil, gauge of steel in tank walls, cover, bottom, and cooling radiators and description of accessories. After order is awarded, the vendor shall submit FINAL drawings. 324 26 12.0 OPERATING PERFORMANCE 12.1 General The Apparatus shall perform in accordance with the conditions set forth in this Specification. 325 27 BIDDER'S CHECKLIST The following list is provided to assist bidders to eliminate errors and omissions which may render your bid unacceptable. DOCUMENTS TO INCLUDE: Bid packages must include the following completed documents: o Signature Page and Legal Status, Exhibit C o Unit Price Bid Form (complete the column entitled "Bid Unit Price" — if you do not wish to bid on a particular item, write "NO BID"), Exhibit C o Affidavit of Non-Collusion by Contractor Form, Exhibit A o City of Vernon Vendor List Questionnaire Form, Exhibit B HOW TO SUBMIT THE BIDS: ✓ Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in an ORIGINAL AND TWO COPIES. ✓ All bids shall be enclosed in sealed envelopes, distinctly marked "Bid" with the title of the bid and the bidder's name address appearing on the outside. ✓ Bids should be addressed to: City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 TIMING TO SUBMIT AND OPEN BIDS The City Clerk must have received the bids by 2:00 p.m., on the day listed in the Notice Inviting Bids. The City strongly recommends that bidders either hand deliver or mail well before that time and date to ensure that it is timely received. At the time of the bid package opening, the City Clerk will open the bid packages and acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all bid packages are opened, and the bids announced, the Unit Price Bid Forms will be made available for public review. 326 28 EXHIBIT AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR 327 29 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is (Insert"Sole Owner",'Partner","President,"Secretary",or other proper title) of (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not,in any manner,directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof,or divulge information or data relative thereto,to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct By: Title: Date: 328 30 EXHIBIT B VENDOR LIST QUESTIONNAIRE 329 31 CITY OF VERNON 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 Vendor List Questionnaire Affidavit of Equal Opportunity & Non Segregation In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form, you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company Business Telephone Address Fax Number City State Zip Contact Person E-mail Address Tax ID Number (or Social Security Number) Remit Address (if different) Please state clearly and concisely the type(s) of goods and services your company provides: 330 32 EXHIBIT C SIGNATURE PAGE AND LEGAL STATUS BID FORM 331 33 SIGNATURE PAGE AND LEGAL STATUS The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the City accept this bid. Bid by (Name of Firm) Legal status of bidder:_ Please check the appropriate box Corporation/LLC State of Incorporation Partnership List Members (attach additional sheets if necessary) DBA State full name_ DBA Other Explain _ Signature of Bidder_ Title (Authorized Signature) Address City State Zip Telephone No. ( ) Signed this_day of ,2018 ADDENDUM NO. BIDDER'S INITIALS 1. 2. _ 3. 332 34 SPECIFICATION NO. TR3-2018-PM1 BID FORM CITY OF VERNON PUBLIC UTILITIES - TRANSFORMERS USED THE CITY OF VERNON AND EXPECTED PURCHASING QUANTITIES Bid Primary Secondary Rating City Number Load No- Bid Per Unit Taxes and Bid Per Unit (C) Item Voltage Voltage (kVA) Stock of units Losses Load WITHOUT Fees ONLY Where Number (V) (V) Code expected PLL Losses Taxes & Fees Per Unit (C)=(a) + (b) to be (Watts) PNL (a) (b) ordered (Watts) 1 7200 277/480 500 2064 3 2 7200 277/480 750 2065 3 3 16340 120/208 150 2069 3 4 16340 120/208 500 2073 3 5 16340 277/480 750 2075 5 6 16340 277/480 1500 2077 7 7 16340 277/480 2000 2078 7 Bidders Full Name: NOTE: All taxes and fees (local, state, federal, etc.) must be included in the Bid Bidders Telephone Number: Price. Invoices for separate charges will not be accepted. Bidders Business Address: Bidders Signature: 333 35 334 ATTACHMENTS 335 41 ATTACHMENT NO. 1 TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT (FOR GOODS) CITY OF VERNON This is a government contract. The terms are not changed by any words added by Contractor,nor superseded because of any form used by Contractor in the course of business. Any change in terms must be agreed to by an authorized representative of the City,in writing.Acceptance by the City of goods,materials,or services is not an acceptance of Contractor's other terms. 1.Parties: (a)Purchaser: City of Vernon("City");(b)Contactor:As set forth on the attached Purchase Order/Contract. 2.Terms: (a)the term"goods"includes goods,material,chattels,equipment,machinery,manufactured articles, merchandise,fixtures,products,software,appliances,and any other items to be supplied pursuant to this Purchase Order/Contract;(b)the term"warranty"includes,warranties,guarantees,representations,and promises. 3.Contractor agrees to furnish the goods,materials,or services described in the Purchase Order/Contract to which this is attached and subject to all terms and conditions of the Purchase Order/Contract,this Attachment to the Purchase Order/Contract,and all other attachments hereto. 4.Contractor agrees to submit all invoices to the address indicated on the Purchase Order/Contract. 5.Contractor agrees to invoice at net prices without federal excise tax or federal fuel tax. 6.Contractor agrees to show on all invoices the name of the department to which goods or services were furnished,and whether the invoice covers complete or partial delivery or performance,the Purchase Order/Contract number,and any applicable cash discount. 7.Contractor agrees to prepay transportation charges and show them separately on all invoices. 8.Contractor agrees to show applicable sales or use tax as separate items on all invoices. 9.Clear title and risk of loss to all materials furnished under the Purchase Order/Contract shall pass to the City upon delivery and loading of conforming goods or materials at the F.O.B.point designated in the Purchase Order/Contract. 10.City shall have no responsibility for payment of over-shipments,goods not delivered due to shortages,theft, or otherwise non-conforming shipments. 11.Any item ordered on the face hereof that is listed in the Safety Orders of the California Division of Industrial Safety shall fully comply with the latest revised requirements of said Safety Orders. 12.The goods shall be tendered by delivery to City at the time and place specified in the Purchase Order/Contract. Contractor is responsible for maintaining and providing proof of delivery.If transportation of the goods is undertaken by an entity other than Contractor,Contractor shall be responsible for and handle all claims against such entity for shortages,damages,theft,and other such occurrences. All goods,materials,and equipment ordered shall,except as otherwise noted in this Purchase Order/Contract,be delivered in a new and unused condition.Unless otherwise specified,all products and goods are to be packed in accordance with the best commercial practice. 13.All automotive equipment delivered to the City shall meet all requirements of the latest revision of the 336 42 California Vehicle Code and of the Federal Department of Transportation. 14.Contractor warrants to City that all items covered by this Purchase Order/Contract conform to any applicable samples,drawings, specifications,plans,or other descriptions provided by Contractor and expected by City(collectively,"Specifications").Contractor is not authorized to substitute goods with different Specifications unless agreed to in writing by City.All goods shall be merchantable;fit for City's intended purpose;of good material,workmanship and design,and free from defect.Contractor also guarantees that the goods are of sufficient size or capacity to perform as specified.This Purchase Order/Contract incorporates by reference any and all warranties(express,implied,oral,or written)made by Contractor prior to or at the time this Purchase Order/Contract is accepted,including those contained in brochures,catalogues,advertisements, owner's manuals,etc.,provided that in the event of a conflict,the warranty providing the most protection to City shall prevail. All warranties shall survive inspection,acceptance,and payment. 15.Within a reasonable time after delivery of the goods,City shall have the right to inspect the goods to determine their conformity with the Specifications.Thirty(30)days from the date of delivery or installation is deemed to be the reasonable time for City to inspect the goods.If all or any part of the goods are deemed to be non-conforming,City may reject such non-conforming goods,whereupon such rejected goods promptly shall be removed by Contractor at Contractor's cost,and the Purchase Price with respect to such rejected goods either shall be refunded by Contractor if already paid,or shall be reduced if still owing.In either case,if City so directs in writing,Contractor shall promptly replace such non-conforming goods with goods conforming to the Specifications. All direct and incidental costs of rejecting,removing,and replacing such non-conforming goods shall be borne by Contractor. 16.Notwithstanding anything to the contrary contained in the Purchase Order/Contract,in no event shall Contractor be entitled to any payment on account of lost profits or consequential damages in connection with any termination of the Purchase Order/Contract,or otherwise in connection with the Purchase Order/Contract. 17.Prior to the issuance of the Purchase Order/Contract,Contractor may be required to provide to City evidence of insurance. Failure to maintain the required amounts and types of coverage throughout the duration of services supplied shall constitute a material breach of this Purchase Order/Contract and shall entitle the City to terminate this Purchase Order/Contract. 18.As respects acts,errors,or omissions in the performance under this Purchase Order/Contract,the Contractor agrees to indemnify and hold harmless the City,its officers,elected officials,agents, employees,representatives, and volunteers from and against all claims,demands,defense costs,liability, or consequential damages arising out of the Contractor's negligent acts,errors,or omissions in the performance under the terms of this Purchase Order/Contract or those of Contractor's subcontractors or anyone for whom Contractor is legally liable.As respects all acts or omissions which do not arise directly out of the performance of this Purchase Order/Contract,including but not limited to those acts or omissions normally covered by general and automobile liability insurance,the Contractor agrees to indemnify,defend(at City's option),and hold harmless the City,its officers,elected officials,agents, employees,representatives, and volunteers from and against all claims,demands,defense costs liability, or consequential damages arising out of or in connection with the Contractor's(including Contractor's employees,representatives,subcontractors or anyone for whom the Contractor is legally liable) performance or failure to perform under this Agreement: excepting those which arise out of the sole negligence of City.Contractor shall indemnify and save harmless City from laborers,mechanics',and materialmen's liens upon materials,equipment,work in progress,or the premises on which the work is to be performed. 19.Contractor shall not perform work on City owned property,and shall not commence work,or cause materials to be delivered to the job site,until so authorized in writing by the Head of the Department(or designee)for whom the work was ordered. 20.Contractor certifies and represents that,during the performance of this Purchase Order/Contract,the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race,religion, 337 43 color,national origin,ancestry,disability,sex,age,medical condition,or marital status. Contractor further agrees that it will not maintain any segregated facilities. 21.Contractor shall obtain a City Business License under the terms and conditions of Vernon City Code, Sections 5.20,et seq.,where required. 22.Contractor hereby represents,warrants,and certifies that no officer or employee of the Contractor is a director,officer,or employee of the City of Vernon,or a member of any board,commission,or committee, except to the extent permitted by law. 23.The City,or its authorized auditors or representatives,shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Purchase Order/Contract and/or is paying the amounts to which Contractor is properly entitled to under the Purchase Order/Contract or for other purposes relating to the Purchase Order/Contract. The Contractor shall maintain and preserve all such records for a period of at least 3 years after the termination of the Purchase Order/Contract. The Contractor shall maintain all such records in the City of Vernon. If not,the Contractor shall,upon request,promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon,including,but not limited to,such additional(out of the City)expenses for personnel,salaries, private auditors,travel,lodging,meals and overhead. 24.It is understood that in the performance of any services herein provided,for Contractor shall be,and is,and independent contractor,and is not an agent or employee of City and shall furnish such services in its own manner and method,except as required by this Purchase Order/Contract. Further,Contractor has and shall retain the right to exercise full control over the employment,direction,compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. Contractor shall be solely responsible for,and shall indemnify,defend and save City harmless from all matters relating to the payment of its employees,including compliance with social security,withholding and all other wages,salaries,benefits, taxes,exactions,and regulations of any nature whatsoever. Contractor acknowledges that Contractor and any subcontractors,agents or employees are not entitled to any of the benefits or rights afforded employees of City, including,but not limited to, sick leave,vacation leave,holiday pay,Public Employees Retirement System benefits,or health,life,dental,long-term disability or Workers' Compensation insurance benefits. 25.Contractor shall not assign or transfer this Purchase Order/Contract or any rights hereunder without the prior written consent of the City which may be withheld in the City's sole discretion. Any unauthorized assignment of transfer shall be null and void and shall constitute a material breach of Contractor of its obligations under this Purchase Order/Contract. 26.Time is strictly of the essence of this Purchase Order/Contract and each and every covenant,term and provision hereof. 27.The City's waiver of any term,condition,breach or default of this Purchase Order/Contract shall not be considered to be a waiver of any other term,condition,default of breach,not of a subsequent breach of the one waived. 28.The provisions of Vernon's Living Wage Ordinance,Vernon City Code, Sections 2.131,et seq.,require that contractors providing labor or services to the City pay employees in accordance with the Ordinance. 29.The City reserves the right to cancel any portion of this Purchase Order/Contract at any time prior to the delivery of goods. 30.This Purchase Order/Contract does not and is not intended to confer any benefit on or create any right exercisable or enforceable by any third party. 31.This Purchase Order/Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit 338 44 in the County of Los Angeles, shall have exclusive jurisdiction over all controversies and disputes arising hereunder,and submits to the jurisdiction thereof. 32.This Purchase Order/Contract,including any Exhibits attached hereto,constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations,representations,understandings,correspondence, documentation,and agreements(written or oral). In case of conflict between the terms of this Purchase Order/Contract and the terms of any other document which is a part of this transaction,the terms of this Purchase Order/Contract shall strictly prevail.Any and all additional terms and conditions must be approved by the City Attorney in writing. 33.If any provision of this Purchase Order/Contract shall be determined to be invalid or unenforceable,such provision shall be deemed to be severed and the remainder of the Purchase Order/Contract shall be given full force and effect. 34.In case of default by Contractor,the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby,Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. "Force Majeure"shall mean an event beyond the control of either party,which prevents either party from complying with any of its obligations under this Agreement,including but not limited to: (a)any act of God (e.g.,fires,explosions,earthquakes,drought);(b)riot or strikes;or(c)acts or threats of terrorism. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Purchase Order/Contract as a result of Force Majeure.At that time Contractor is to submit in writing a Recovery Plan for this Purchase Order/Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default,then the City may cancel this Purchase Order/Contract in its entirety at no cost to the City,owing only for goods and services completed to that point. 339 45 ATTACHMENT NO. 2 INSURANCE REQUIREMENTS OF V ,S4 CONTRACT/PURCHASE ORDER/PERMIT/ INSURANCE REQUIREMENTS of e GSfT INOJ Insurance policies for persons having a contract, purchase order, or permit other than for equipment purchase without installation, with the City of Vernon shall comply with the following City requirements: 1. The ACCORD Certificate of Liability Insurance form is an acceptable format for submitting insurance information. If you do not have your insurance information in this format please, contact the department below. 2. The City of Vernon shall be given 30 days written notice of cancellation or material change. The certificate submitted will not be approved if it contains "best effort" modifiers or if it relieves the insurer from responsibility for failure to give notice. (See examples on the next page). 3. City of Vernon, its councilmembers, commissioners, officers, employees and agents, shall be named as an additional insured on general commercial policies. And the City of Vernon shall be the certificate holder. 4. Minimum general liability insurance limits shall be as follows: Combined single limit of $1,000,000 per occurrence. Note: The Specification or Request for Quote may provide for lesser or greater requirements depending on the potential risk involved. 5. Minimum automobile liability insurance limits shall be $100,000 combined single limits unless vehicles are not involved. 6. Workers' compensation insurance in statutory amounts. A separate Certificate of Insurance may be submitted. City need not be endorsed as an additional insured. 7. Insurance certificate(s) shall be provided verifying required insurance. Specific inquiries should be addressed to: City of Vernon Javier Valdez, Risk Manager Risk Management Department 4305 Santa Fe Avenue Vernon, CA 90058 (323)583-8811 Ext. 825 FAX (323) 826-1491 340 46 CANCELLATION NOTICE DEFECTS Insurance certificates submitted to the City of Vernon should not contain any of the following defects in the cancellation notices: 1) "Best efforts" modifiers. "Best efforts" modifiers such as: a) Company will endeavor to mail. b) It is the intention of the company to mail. c) Company intends to notify. d) Company will make every effort to mail. The City requires a positive commitment to notify rather than a best efforts non-binding promise. 2) Exculpatory clauses. Exculpatory clauses which relieve the insurer from liability for failure to notify such as: a) but undertakes no responsibility by reason of any failure to do so. b) but failure to mail such notice shall impose no obligation or liability of any kind upon the company. c) company assumes no responsibility for any mistake, or for failure to give such notice. 3) Unmodified Accord form. The Accord form is not acceptable unless the cancellation notice is modified as follows: Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor to mail days written notice to the certificate holder named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. 341 47 City of Vernon INSURANCE Name of Co: Project Title: 1. PLEASE PROVIDE THE BELOW LISTED DOCUMENTS TO YOUR PROJECT MANAGER. 2. PLEASE SUBMIT THESE IN ONE (1) PACKAGE WHEN YOU HAVE ALL DOCUMENTS IN HAND, ALONG WITH THIS CHECK LIST, BECAUSE THEY WILL BE FORWARDED OVER AS A GROUP TO OUR RISK MANAGER FOR APPROVAL: Include on one or two Acord forms with the coverage limits, policy numbers, and dates for: A.❑ General Liability: Combined Single Limit of$1,000,000 per occurrence. ❑ Additional Insured Endorsement form(s) Naming as Additional Insured ("City of Vernon, its Council Members, Commissioners, officers, employees and agents.") Please provide either this:❑ CG 20 10 11 85; or both of these forms ❑ CG 20 10 XX XX (for ongoing operations) AND ❑ CG 20 37 XX XX (for completed operations). ❑ Endorsement Waiver of the Right of Subrogation for General Liability against the City of Vernon. ❑ Coverage XCU is required if applicable B.❑ Auto Liability: $100,000 combined single limits unless vehicles are not involved. C.❑ Worker's Comp in statutory amounts. A separate certificate may be submitted. The City need not be named as additional insured. ❑ Endorsement Waiver of the Right of Subrogation for Worker's Comp against the City of Vernon. Note: The Specification or Request for Insurance may be amended by the City, to require less or greater requirements depending on the potential risk involved. 342 48 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA } }93 COUNTY OF LOS ANGELES ) —Ta"re- ti e jr r. _being first duly sworn deposes and says that he/she is `5km I" e4» (Insert•Sole OWWm,1PYmCr•.ImideM,'n••-^•ram• M oiiv PPWr uW of AR w a I<d - (Insm mme of Mddar) who submits herewith to the City of Vernon a bid/prvposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder- a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not,in any manner,directly or indirectly seek by agreement,communication or conference with anyone to raise or fix the bid/propose]price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof,or divulge information or data relative thereto,to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I Cert�fv and perlalty if perjury information is correct gy- Title; haom.,&z_ Date: v 30 343 4305 Santa Fe Avenue. Vemon. Callifomia Telephone 023) 583-8811 Yen or Ust Questionnaire Affidavit of Egual QppgrWnjW & Non Segregation In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form, you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company �O uweae-d1,,JuA ;c� Business Telephone bict-422-,42-v +add.ess l u � 1� �_ Fax Number_Ca gaI- Lf - 16 a C;0 City l41u r-r-I State ►L zip '3er4 Contact Person �� E-mail Address r .Tax ID ID Number (or Social Security Number) #.r 40 Le 4 Remit Address (if different) l�•0 . !oo i -ID L f CA 7 if 1� 9 [1►c7 -0?2 Please state clearly and concisely the type(s) of goods and services your company provides: 1 EXHIBIT C 32 344 Howard Price Adjustment Policy For DOE-Compliant Distribution Transformer Contracts The Howard Pricing Index(HPI) is the price adjustment mechanism used on long-term transformer contracts to compensate for upward or downward changes in key commodity costs. prices are adjusted quarterly using the weighted percent change in commodity Cost occurring since the date of the proposal as shown in the hypothetical example below. Price Admustment Example In this example a revised transformer price is established for orders placed in the 20°quarter of 2013, using the quarter-preceding March 2013 HPI as shown below. March, 2013 Howard Pricing Index for DOE-Compliant Distribution Transformers (Silicon Core 1 Mineral Oil Filled) XYZ Utility Company Contract Current Base Commodity Percent Weighting Wei hied Cost or Index Change Commodity Commodity Factor(/o of °/o 9 Cost or Index g Price) Change Carbon steel 181.74 171.20 6.16% 8.0% 0.49% Silicon steel NIA hVA -1.4O% 24.0'% -0 34% Copper $8214.50 $8090.02 1.54% 2.0''/° 0.03% Aluminum $2017.61 $1998.23 0.97% 10.0% 0.10% Oil $101,33 $90.53 11.93% 8 0°6 0.95% All other variable coals and margin 0.00°lo- 48.0% 0.00% Total eeroent change from base month 1 24% Pnce multiplier 1,0124 Base price as stated in the Howard proposal..................... .. ... $1.000.00 Weighted change in commodity cost since date of proposal.... . , 1.24% Multiplier on base price............................................................ 1.0124 Price for orders places during the 2nd quarter of 2013................ .... $1012.40 Key Commodities The table below lists the key commodities tracked by the HPI and identifies sources of the cost data. Costs for carbon steel, copper, aluminum and oil are obtained from third-party data sources that are readily available to the public. Costs for silicon steel,amorphous metal and FR3 fluid are tracked using confidential internal supply chain data, since no third-party data sources exist for these commodities. Key Commodity Cost Data Source Carbon steel CRUspi: Global Steel (Index), average for previous month htip:/Icruonline.r-rugroup.com/SteetF efrq90 PfIceurdeWLAAdr143AWau:'.aspxfnaTi�page aspxi Silicon steel Confidential Howard Industries su I chain cost data current month Amorphous metal Confidential Howard Industries supply chain cost data current month Copper LME: Grade A Copper, Cash Seller(US per metric ton), average for previous rr10R1th ( :1lsscun.drra carrv0at2VCX shun rindex zspxr Aluminum LME: Primary Aluminum, Cash Seller(US$ per metric ton), average for previous month s �secwe.tme.con�fDa+a+wmmu rtndex.t►e x1 EIA: Cushing. OTC West Texas Intermediate Crude, Spot Price(US$per barrel), Oil average for previous month +fiDnlo.eip.dpe. ow�+nasr 'strLlbt}'tifldltlT.astl%?r.= t3�►r1Ylp6t�in FR3 fluid Confidential Howard Industries supply chain cost data, current month Document No.2.4.140,Rev4ion 2 Page 1 of 2 Howard Industries,Inc. 315/201 4 345 einhiine FaCtors The table below lists the weighting factors used in the HPI calculations. Silicon Steel Core Amorphous Metal Core Commodity Mineral Oil FR3 Fluid Mineral Oil FR3 Fluid Filled Filled Filled Filled Carbon steel 8.0% 8.0% 6.0% 8.0% Silicon steel or amorphous metal 24.0% 24.0% 28.0% 24.0% Copper 2.0% 2.0% 1.0% 2.0% Akminum %0% 10.0% 10.5% 10.0% Oil or FR3 fluid 8.0% 10,0% 6.5% 10.0% All other variable costs and margin_ 48.0% 46.0% 48.0% 46.0% Total 10010% 100.0% 108.D% 100.0% Future Revisions to the P cing Policy Howard Industries reserves the right at its discretion to revise this pricing policy, including key commodities, adjustment frequency,data sources and weighting factors,due to changing market conditions. Document No 2 4 140,Revision 2 Page 2 of 2 Howard Industries.Inc 31512014 346 July, 2018 Howard Pricing Index for DOE-Compliant Distribution Transformers (Silicon Core 1 Mineral Oil Filled) Current Base Commodity Percent Weighting Factor Weighted% Commodity Commodity Cost Cost or Index Change (%of Price) Change or Index (July 2018 HPI Carbon steel 19460 194-60 0.001% 8.0% 0.56% Silicon steel NIA' NiA' 0 00% 24.0% 0.00% Copper $6,954 79 $6.954 79 0.00% 2.0% 0.00% Aluminum 32,240.2$ $2,24D- 0.00% 10-C% 0.00% Oil 1 $67871 $67.87 0.OM 1 809 0.00% Al other variable costs and margin 0.00%1 48.0% 0.0056 Total percent change from base month 0,00% Base price multiplier 1-0000 Data References: CRUspi Global Steel Index for previous month Carbon sleet httpllauorNlee crugroup coWSteelFemNloys/PriealndexONW143/defouh.aspoNwmepage.aspx Silicon steel 'Conrrdentwl KowarU supply chain coat data LME Grade A Copper.Monthly Average for previous month,Cash Setler(US$per metric ton) Copper https Ifsecure Irre cornldataleommurlitylndex aspx LME Primary Aluminum,Monthly Average for previous morth,Cash Sew(us- per metric ton) Aluminum httpOlsecure Irne caNdatWconxnuniWndex aspx EIA:Weekly Petroleum StaWs Report,spot prices for crude oil,motor gasoline.and heating oil,average for 0� the previous month(ASS per barrel)htfp:ll(www eia.govrpe"euMaupplyVweek" Document No.2.3.67,Rev 0 Howard Industries,Inc 7/10/2018 347 6 HOWAR-2 OP Ill):MA ,a►corro CERTIFICATE OF LIABILITY INSURANCE DATE IMMMDNYYYr 06MIN2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. H SUBROGATION IS WAIVED,subject to the tern and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). ISO PRODUCER '`c7 Marie An Belle _ Howard Risk Advisors,LLC P"C*W EMI 337-704-0616 lIE9. 201 West Vermilion,Ste"200 La"rte,LA 70501 rI►R ell wardrisk.com Judi Louvlere INSVRER{S)AFFORDING COVERAGE RMC r _ INSURERA:Gernini Insurance Company 10833 INSURED Howard Industries,Inc INSURERS!IMPefiUM Insurance Company 35408 P.O.Box 1588 INSURER c;Libe Ins UdwlGreat American 19917 Laurel,MS 39441 IRsuRveD'American Zurich Ins.Co. 40142 INsuRER E.Zurich American Insurance Co 16535 INSURER F: COVERAGES CERTIFrCATF krJM13ER: REVISION) UMBER-, THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN 18SUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECI TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY Pt_RTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDMONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS WgR _4. IrP[Oi IY{lUTAMC� RDUCY M�JNMNI LAM LTA — A X COMMERCIAL GENERAL LIABILITY EACH DCGJRREMCE # 1,i004,00 GLArMS4MM D OCCUR Y Y TA1fIfd17 fJ7A1J2#11� # 704, ProductsLilab MEDESI.P adkowwMl # .18, Contractual Llab PFR4IC %A WINJURY # 1,000, GENLAGGREGATE LIMITAPPLIES PER 0EInVAL AOGIINUA,TE # POLICY❑JECT FXI LOC PR DOUCT5-COMPIVP AW #LW AUTOMOBILE LIABILITY 1,000. l X AWAUTO y y LR1I0t 4 O�JOfl 0�7' 71GI1YD11r R701LY##IIArI{P�rl++wd # AUTOOSINEO AUTOWLEO BODILY IR.:L'RY(Per rrigent) # RX NON-OWNED # HIREDAUTOS AUTOS —. SIMeREiaA LYA.8 X �,m WH=IJIWNC9 ll� C X FIODES6uAe CLAu1&MAM if Y J0WW101$-'1AEXC14=14 0*f4'lrZO'IT 07f01#2011# A00AMTE ! 40r ViOWERS COMP01sXT%MI X 'r q - uIDEMPLDYQI3LUMK TV YiN D AW-RQPRt TWARTW1PAE7tI9-'U1WE j 1 43 IMS 00 07107f�017 0?107120SE E L EACnI+[LtiDERi s 1.f14B, MISW+IIfMAH6RMLLfW? 07101=11 #I 1,OOB, I A da2amsl.,Er .{IE$CAIRTigN QK WWW _ f 4 7ISE"ASE-Pocr4 mffir S DESCRIPTION OF OPERATIONS I LDCAV NS I VENICLES{ACORD 101,Addidomi Remarks SdWdala,MAY ba Mt"m R mOrA apace la reRWMdl L,Auto 4&Umbrella policies incld Blkt Add'I Insd S WOS-GL policy incld ddl Insrd Vendors Coverage B Primary Ins Endt.WC incid Blkt WOS.Policies Incld 34 DINOC.All where required by written contract_ CERTIFICATE HOLOI'R CANCELLATION CITY002 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE FXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City Of Vemon ACCORDANCE WITH THE POLICY PROVISIONS. 4305 Santa Fe Ave. Vernon,CA 90058 &Ul"ORILE"n REPRESENTATIVE I 1 — ©1988-2014 ACORD CORPORATION- Alt rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD 348 ;o = m . _ + 9 y ryq NJ Ca Q W . 3 �� �I - �.. a � d r- m W r. Jr r P6 {� HRZc . � ►`° a 0 tL - Qmc0 Q » ii O ~ qq L Q {, O rJ Q1w iL C CD _ r rn 1 � aa3x w LU ai Jw a m r Q o H a o o Z a� 0 LLI —J o u =~"7 ZOaoJ na c � 9 a zaDZ J M i p "�► _ mZLu F-• W m L. a DLL O E m m m CY) m m LO r~ r- c W .. N v m CL nl W Y N V 2 �' 'o co cD ti ti ti °r`° 1- 0 C) C7 O O CN O O N N N N N N N tm W � � Q V) � 0 � o Y 0 lt7 ti Ln CD N W ... I - j u O R tL '0 _ 000 00 0 0 000 CIO000 E sn C C v N N v v v Z Z O �- ti ti 0 o r- ti ti U O r• r- N N r- r- r~ ?� Q W > N N r r N N (V i2E C u� O vi !- Z a �c FFGm_ 0 0 0 0 0 0 0 L O ti CD cD co CD CD b b n ' r r r r ,D m 'fl ,D r N co [f Ud] CD rl- °0 z 349 P".9w 350 City of Vernon Request for Bids Specification No.TR3-2018-PM1 All Transformers have welded tank covers with bolted on hand holes. Note:Short circuit test report for similar transformers will be provided upon notification of award. Unit prices include 9.5%taxes per bid specification. Prices frim for three months,then use attached HPI. Also see form 2.4.140 attached. 351 BV4333004 0 � N Ln n N o EX 0 w z 0 wo 0 L rn o z f-- co Q0 zo 0 I N�(us T5?a Ir W a O ¢ to O C.1 # pta�a Za 104 0 w i �c=ia cnz Ira M w� M J CL ~ ~ O 0 O mO �e D n O O CpC xi IfY Q � tl Q Z (71 O — Y 2 # 4 L2 = n r ID £ N CN 40 }� L r qo u -----� .: r rtrr I q, in — u� cy- co --- M N Ak ��t Q IO co m h a w X CL r 4 d 40 z ~ O 4 p@ p V) Q Z L) VY Z SR z •.• O z ! z ="� � w w a d 0 � c `v aw¢ F = 6 Z v' j Z a ¢ m p Q < a J O w d A UI 7 a p a VWl FO w N G w d L,Zj m Q I iS = z N z fe � — �f ca Z a c N 5 Z a a s chi 00 M 3 J — v F U w o fn o q > > = O c1 a W , r V7 v in a X 0 a C7 a z m 0 1 Z I F C� 0. W W z w Q 7 a 0 Q }. m > p N ix z J Z w N 2 OC = p = W a O p J (� � Y g � J 2 4J F N Z W 2 co O W O > S!1 Q !7 U7 Z Z V Z M O V) Z 1,,1 0] Ua1 I m O O Y O ZZ Y I J r Z 4 O O a 6 V p I K Q > > \ > O a Q O Q F q fn Q a N w a a w Q Q a a ae Z R i x J Z r U z d M Se o m N a d N O r J m 10 I' a0 Of O N K2 d � N 7 (n M 1� T OI r 0 0. N N N N M) d 7 d t Y7 f In Q a TA U is W C d O 352 z CO y a A ? � m ui _ Z O -1 n CL N d� LLJ a z a < V m .� O EL IL ° N � , EL N V 1 N 1 LidaNZ v acorn �� �� OU J� Ln¢r. \ U� Z�N �' � Z W ix �\� � ti lrJNO� m O i--� w -i }- a CC �W a a6 6 1� Cn ao Ln o 'o $-�w a Q .1 H a as C1 a W o��a pi ti a �aimv z � WowLj w = J� (DodO a f00000 OQ]O �-- m ip0� In M N c Q Z r J _NOQ�N j hhhl U W_j }J i a¢ rs W F U Q N O N Q, z a m O�li W a O Nwz LC) z am¢ �r _�z Q 0 l W a� O N Y cn LLJwoo LC) CrZL)i 9 353 BV4333005 0 6 N pOp LN LC L C, O z 0 og m S u5 a to pz a #►- VI 6 I m = g tog 01 Q F _—� � cO m a C) ri J a aorz �S�' 02 "LL ci A w 4,', w "' o z x ¢ Q rL J w 06 Rau x Cx ac w o pw ui O �.1 N S r N to h N e0 N T£ N k N AhR � h"! p ---- C l i 8 l � o ¢ i r4 L -----� r I n E t t t p I U r F I L-:a---- - k to YI..YL to LL A) % " o k k 'N to rn m ah in Ix Q a a za o aaoin O 4 z U O Vk Z z W x r O z V CS w Y. 47 F 4 0xr a oa N V) a a � v��, � 9 � xa i � aL) F I ? z ka! o � o m o c� taI a N O Z w O w d Z 7 0 Z q K a r4 as a N 5 N a Q Q y N M U 0 y > > = o U a (!J o o G x O a c9 ac o z m V o I q 1 F < a w a W z w = Q D fx LJ O a = C t�i N � w J Z w O zI F a_ � i^ 0 N � 0 Z m 0 Z o o S � a N LLJz yr o � q � cxi m O Z ° � m 93 o m o x o Z x o z c o D `� a I a mnx � aaa a � aszaa �, � aa-caao}c < a.0 a D a ;.- m It J N 2 J Z H U S � '� N .- d In M O m N a 5 N a F- 1 m U Fn r ra 'm O N M w r � e O Q m U A W Q 3 a CD N � � N 1tl O O 354 r� N oa z 0 W N 0 atj H = � m , > as w z = � V) m LLI w 0, < 2 z ►< A W i° � VI a x zap C4 IL MN M N O OJ V) 23 to x N 0. = Lli Ir z Y ¢�Ocn 4 0 aN (D ua z + � % N U b m Z F� W -j Q w �W FW f hObOr �_ O 0 I-- Utj z'( u ¢ �7�Iy c0 c0 O `I V) Q iA L) A LL W-jV�1 uC a - c �Z- W i i o— -cu m w O �mioLd4z zm cy- > LJ oo 000005 0Q-D w (DOD N 4] HYk z a H U')K)N 0 Q Q LO J ` ZZQw jjZ o hhhh U Z m v 09 ti LL- o p 1 —{}J �� s W-yC`JJ� J Q # 0 LhJ PF WL U O Q Q0 '" U V) I� Q, z OC U Q W U m o � r�7 0 00 s a (D wLdm N z NJ z cLLI rzo (� � a ��Q X = hoc #esaGe " 355 BV4333008 0 w \ d f0 in 2 § R 3 2 n§ Lam c ° E 2£ CL ® Ln M ## ()')e 7 ) [ ` ee )°Gc§ �/§§§ o » z Ln k \ §fix§w «� _ � 2 �} § EBB § )(k2< _ Ln aQ = dg � k-39/ @m o u < _ =EE«I \} &2 I 99 \..) _ k /f R o� � ��§$0 Z§ / kCY } \ } § / } d / RIL Li W k %¥ 2 \ 0 L ) / d k h k /k U § s� O ¥ \ " > $ J � � ) E § < R§k K ) U � < < < g / R to Ld a co to � _ � _� ■ - � &MIA | | O �^ � - • �/ Q �� w LBtl (0qd-----! . 2 ® / 4 ! & § Lni k � } 2 0 § \ & ® o < z o o En Z V) z \ 2 f ° & 9 7 § 5 E § 0- § 5 o k § o_ e < a # n x V1 < < e x « o - - ® § § 3 _ f § § d 6 > § $ < a 7 ) $ R ® � Z Elf m � ¥ @Z _j 0 uj m M < x 0 < Q 2 ■ w s w < � < o in � o o = - 6 4 V) o ' M > z � o o u § , E < o = o o LC e o o dn M o. o z z uZ _ « o, ] = k � o 0 5 ¥ f e o 0 0 0 < & E � o _ cN § } § z ■ = o z § \ n o « w U. e ? < ° z 8 9 R / x M 2 k 2 > y \ o 3 ' C ( S § 6 S 7 ® # 0 _ a- n e $ C4 I A C., o & z m & 4 j « c a o \ r - m \ n Q » $ i 2 a - - - ° 356 n u3 z 41) K) rrni z > r i 3e zLLA ,1, rL I-- 04 O w UI L Z 5 Q u LL ) K) a 0 o � m C CD CA R C4 M m x VY J a00a W n¢ "� Na t6 U 'z + ti Z car.rn Q O_ �-+ a ac to 't oln0 o z j ���Z O 00_ w awc� a W 0uj��0°au�tii i` a �'a� v Z0-1 w > > �o 'o� Lai 0000 m z JCOvr�Y �MNO QI-� m "�Zoa -j n��r c) W = JQ x O m LLJ Q V O O U O 1/"1 z W o ly- v m OW x 1'`7 O Ln Z LAO O N amm O W N _ �o N F�w � 0o Y ram 800£ £trBtr,6lb 357 CY2118007 o co (L0 & § c■ 0 } 7 k u In k % z § _ § 6 �I) � G < 0 0 ° % z§ \ / � % § j / § LL' 0 § 2 M 6EE�§ ■§ {�Q �N 2�� ) �k °°k �/ O co f � C < p 3�ƒ� $ Lux / 6\( § \ � ) \ �) kf§ ( k �\E)� k2¥ ■ m 3 � E ci 0 o o $z > K IX § CL CL IkK/` \ § ƒ � } U CN n z � & § �. % to 2 a # z # [ r.._.� _ � | ` | � IUl t| | Ld au)� 8 q ` > � § 4 § Go_ I M z k 0 oc \ o � I § k 2 z ° a u n Q 2 ® z m $ j $ W » j \ § j E $ d o ? $ 2 a V) E ® 2 < M « 0 _ ) � x 2 = c � a o e � § « o o a R b ] 2 " o 0 0 ¥ o y < = o a 7 W ° z L e o � m m « o z E a IL z ¥ « < ° z < a < o n ■ - - E G o G o � a � o > 4 > � o u 2 w X 8 � E � § a S q i § ■ 2 § m > 3 cm ix E u z L z cc Q c ^ o o o < w I L E § Lu zo x § z ; § 2 g�E z z o z g c o � ® e o $ « u ° m n m o R - = n z 2 , _ z # � 3 0 2 c ) - co > > & > a 7 S 3 E 2 ■ 2 \ G 2 a , / , # < � ) k - _ z w u = � _ _ n _ c � v m O m o w - r r- _ a, o u a " - - - ■ - en 358 � r 7 Jti ao z � V2 �. a g � OD zNz m Ld = Z N m Li, V d J z ri`v z S o: FLn -- A W 0 � J (If oIt W � e o no � MNs M Uf m ?i N CL W aCOz a o� a ti O <(f) O O ar. U z�N�0 x Z F \ (:) coNf- � Q W O W J VX - Vl F, Lor m F� �-+ o Ln 00 0 ;�za � 4 O > V1 QDOLIF L6 Li J[y JJ-Jw z ��' w i �o `vo4o i a oQ F- m m-F-Y U m :N I— C-t 1-F7 Q J�-1 O J =N ���� U _^ ---C3J ~ _ —d �`- F IL m W 0 � Q O z w d' a v m x 00 O wQ�F- O(V z aLLJao d' 2Qci m n�wr � z �n� (! $ a T— >J uj 1� =4 "o Y i l LdQ814Z40S216 359 By 333 14 cn § j U Ln } § k ƒ 5z a Ex o h ow w° Q \ < n <D F., c r o LLI 2 co 3 z a - 2 § /k§) o_ o F ��«n R / 3 2 5 § & 0&0 , & k ) _ gam @ §T> 3K Lna ° y 2 W ao§$ ZK o g 9 22M48 §, i d �C o -i < < ro &m 6� i a Q Q &b - § U k §/t § G( ® / / ƒ § § k t / k § k MLd 2 0cli § k k ( \ Q 2 2 � � ��C.) w o 5 / } $ -J -X � ) § ` U» a E / ® - \ _ R � \ ~ � n k � | © | | $ . � n, L---� 5 a LL i 2 co [ � 9 cq cq ¥ m �4 0 E G t o ) 0 -J e 3 k g K g \ ) d o < z o o Ln z U) z k 2 k ° [ z § R E b < ƒ @ � { § ) _ d o = e « o « o a < < cc e E g ■ x a o - u p % E _ _ o e o m § < o < c - ° z & u R 2 z \ z = o I j � � ¥ < e < � e o � m < N x o = z It ■ s N < < > 6 g n - o = - a « o - > > o o 8 3 @ o § _ o « o X m = o B u ■ Ld m « o w � z « / . z , W P o « z 3 _ � = a 3 ® @ o S b z I b z o 12 o d o u ± ^ � w o z 2 > § e m z z = o z e g ® z o E u u m U) o = Q o _ z 2 d z k o o c E _ < z o z u = z o a- - e@ » 0- > a < a -j ± CA f g $ S 7 § a a - 7 q § I § w o S G k & k r - r c o n + M q A : Q » $ $ S z : < u n /� / 6 ~ ~ 360 � � � \ � f � ¥ � � \ � } \ > 77 f & m 22 ± w « ƒ 5 G (n @ s@ u % � cc $ / 7 \ / q � or a- � e $ S - 0 •• / § Li ( fL _ It CL o iCbr l 0 ntn % ::d-< / LLJ w min :)« N L wo- -M oIn CD <� 2 z � o §b ` Z ® \ wK0 �� @_ o 04 O_ ac gL, CL U) 0 L0� 0 @u«� 1 ®04 N m J ix a &§� k% § w\/ }Ir � > >* �K�2 �� ) 0 0 0 0 �n z}UA kz § �(o\k Z 2 _W 5��� §2 7 - - _� m 0-1 ± W_j j) z w k 0 � K U � q < m O Ix CY) C5 z z ,n ¢ joo l V 9 m$o « _ kk§ > > /0 +q \+ 3 361 BV4333016 d Mt V7 O gj z � mo ,4 � cn o X�� u' W X ¢ Q r W 0 X-a A °C V. V) ce pf �_ zCc J afj No O n a m �za� �� cr, , [2 o ?a o oz CL �] W w W Y i =� Z �E;" 0'2 CC77 O N LJLJ � m EL fL -1 IEL > QWWO ni Y J d # d Ir i n F. M n wi {V co W n M} t0 cy- v U E � z r U � "�_ y J vi � 0 0 ¢ �o " ~ 04 O }x af N O7 40 � fV Oq m 01 Ix w in It 0 J a a o a o N z o Qom o o az u ovrZ z N Oix Q = W W 4 d CYi N w f- oFQ Z ¢' y czznaa "' 9Ix xa a � z QL) F Z O W l� Y U O W O F O C1 p Q C? LLyaa8 a N T Q Ir N Q y S z m a m m W Q N C] = Z Q F , j _ d N Q > N $ m M V L� _ (!J U Ul �O 0 Y O Q C� m > 0] = O d U a W Y W F- z Qo a � � a � zQU � i S � � � � c� QaW x r > w wCX W zWtnz p g a 4=1 x W o o J la1 a x a W J T r- o W z a i Z a J D 03 Z Z Z C7 Z J p J N Z d Q U m W > m = °� a z o z z '� z a a o o J m 0 I m > > > Q0- 0 aC', coLLACE w � Jao Q T- . } N J J N 2 H U = N - m a m N d O N O F J m Ir N to qr N n co Q1 O N "2 t N �f] OI r) f� T 1 d _ O - N N (V N M � � � s u7 Q ¢ U Ca W a a 362 z � � p L 'D z m. w Z � CL V) LLJ Ld dam_ D J Z N z A � L� 4LD o J il� 5 Q t �a no W r W cr zO 1 IL 5i co { X 7 v #� W m y t9 `CnCL O 2 cr- z Q cr— LLLL J tDO� # O O O f"— 1M ?L- r- U —cam ro cu IOU IX 00 o o 0QD X z CY- L m CD o �E: �C-o�tiz C) z LO CD N oc� c w W CUJ �} H >� =< 363 B V4333017 _o N o w c � a o ao a-, L ,n i-a a �r�l f- CT7 W V cn d cy Ei ro U F {_ W Z Lw2ZU Q z 3# O? ix - Wle�l v, d 0C m_� u� O w a- m w C O t ip W T 4 0 Q ~ o oCXzyr z2 JiL UU. J Q � 4O oz M in ix La z A A LLIw m ++' Y ¢ ,F z 0'2 N Q g ' Ig o m 0 JL.j D o ri � xc a Ln 8G > V S v nj x {`�' � a � al w a k'Z0.RE& J' O r' CJ i7F Y * J d d L� d 1 Z 0 n n rn _ n o cv w0,9 trOD rf 6 cj , U { , -----� ` 1 e { � r i i a r � - r r O W r z `. {y IJ L N N Ol O� 0.' Q rl z ti p d a _j 0 $ O n N o Z U D N Z m N Z m a: N O (w9 p y w J 2 Y. O w W U 4 0 4ll N H �_ F Q N N 4 Q N J W W LLIQ a 0 J O F O Q U ¢ W N � 9 � x au� ? M z Q Z (C z p W _j Y °j o 0 O w ' O z `� a r o o a W z cwn C a z w w N in z J o w m m Q iy c� = Z J (A z 3 a N 3 as a 0 N ¢ w a a uWj O n 3 a a F V] O N p O Y O a f9 ' � 2 0 = 4 J O g O d w Y C) ~ W ? w 2 ¢ O w O d O Z V 1 J Z I F c9 ¢ a W = p 2 W 0 O � J O = Q X a~a W J = w F O LyL, Z J ¢ m V1 Z N Q J Z Z 2 O Z J o 0 J J N z cn O F Q � U m O rj m'y O m 0 0 Y -+ a z Y 0 J H Z Q O O J p I IX z ¢ z 0zF �, = z_ oa r � ra > Q Jaa ) 0 o > O J J N = UJ Z 1 O T � N r d r7 p m N d p N O ra- OJ m U Z 04 m N K'1 d In tr m rn O N 2 d j V N 7 ,[] ro r7 r� OO Q� O Q 0.1 U [] W Q 3 a N N N N r) d d d d N N Q r C 364 r. z W Ln f o 11 C-r o m y > p Z m ci F z NZ a f--, N F J N m W w � o < LL- m z q `LLIL 4�0 br) to w cma � w � Z Cl " It a CD M � N (n 1 — xrt 0 m � w a N w LL d-o O 3 J-D (,aO L JJ} k U� z�NT- z w a LJO U r�co r oo Q _O to IM 00 c0 Ln C1] W IfI� f 1-a00N it OLn b C> L)� D ¢ cOcOf'f� O vj O 4f}LjnML6J Q '"N fail d Z �.L� 4 12 Q Q m LLI J ;Z,Zum J❑ rCD((o�WU °° > < J� 00 O � � F N � z Of U Q m o � 00 z � Oz Ma qa wLLM O Cfl Z uw7 o NT- 4 = a 'z ~�0 Y z3m L L� sk£trSbS6G6 a 365 4305 Santa Fe Avenue,Vernon, California 90058 Telephone (323) 583-8811 Vendor List Questionnaire Affidavit of Equal Opportunity & Non Seareaation In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form, you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company Business Telephoned Address A' 6\'WUgY161 Fax Number City N�V34t`N State Zi p Contact Person � 3 ,!I �— E-mail Address Tax ID Number (or Social Security Number) Remit Address (if different) Please state clearly and concisely the type(s) of goods and services your company provides: n EXHIBIT C 32 366 The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the City accept this bid.ri Bid by t (Name of Firm) Legal status of bidder: Please check the appropriate box Corporation/LLC State of Incorporation Partnership List Members(attach additional sheets if necessary) DBA ➢ FY- State full name DBA Other Explain Signature of Bidder T! d Title (Au ized Signature) Address Jndat u'ti citty tate W zip Telephone No.(o-( ) b t t Signed this IT41ay of -11-kki 2018 ADDENDUM NO., BIDDER'S INITIALS 1. 2. 3. 34 367 SPECIFICATION NO. TR3-2018-PM1 BID FORM CITY OF VERNON PUBLIC UTILITIES - TRANSFORMERS USED THE CITY OF VERNON AND EXPECTED PURCHASING QUANTITIES Bid Primary Secondary Rating City Number Load No- Bid Per Unit Taxes and Bid Per Unit (C) Item Voltage Voltage (kVA) Stock of units Losses Load WITHOUT Fees ONLY Where Number (V) (V) Code expected PLL Losses Taxes & Fees Per Unit (C)=(a) + (b) to be (Watts) PNL (a) (b) ordered Watts 1 7200 277/480 500 2064 3 ir� qo 2 7200 277/480 750 2065 3 ' 1qa � - 130s—/ Q is 70 3 16340 120/208 150 2069 3 '�'1 �� �13�I • fir, 30 Q 6 3� 4 16340 120/208 500 2073 3 5 16340 277/480 750 2075 5 �cG� M i 31q F0 Fo 6 16340 277/480 1500 2077 7 , IfW6 i zdlU, 30 2-3 1 1: 3a 7 16340 277/480 2000 2078 7 i ft All 2 Z 6 Y ZZ Bidders Full Name: fj u"fiv d K,-k iettrch 4 M(;t>UAA4 j('�(� '� d i� NOTE: All taxes and fees (local, state, federal, etc.) must be included in the Bid Bidders Telephone Number: Price. Invoices for separate charges will ff not be accepted. Bidders Business Address: •.�.�,}�� �n(�.�t��%,�i,( �(�t Bidders Signature: 368 35 ERMCO D I S T R I B U T I O N TRANSFORMERS ERMCO (Electric Research and Manufacturing Cooperative, Inc.) is headquartered in Dyersburg, Tennessee, and is a wholly owned subsidiary of Arkansas Electric Cooperatives, Inc. (AECI), Little Rock, Arkansas. Corporate Headquarters - 2225 Industrial Road, Dyersburg, TN 38024. With all product lines made in the USA, ERMCO is one of the largest producers of oil filled distribution transformers and transformer components in the United States. This is our core business which is supported by our engineering and design groups with service to internal manufacturing and customers. In 1999, ERMCO entered the three phase padmount market in addition the expanding the single phase facilities. The Dyersburg property is over 500,000 square feet and includes approximately 40 acres to support additional growth well into the future. Also, in 1999, ERMCO purchased the General Electric Transformer Components company. The business was renamed ERMCO Components, Inc. (ECI), and an existing off shore manufacturing facility was moved back into the United States in a plant leased from BTL Industries located in Greeneville, Tennessee. ECI components are sold to transformer manufacturers domestically and internationally. In January 2013 ERMCO acquired the AECI Specialty Transformer Plant in Little Rock, Arkansas. This acquisition expanded the ERMCO product offering to include small and fractional kVA units ranging in size from 1/2 to 3 kVA and allows for increased production capacity of single phase pole mount transformers. The plant has approximately 40,000 square feet of manufacturing area. Joey Tilley - Sales Manager, Phone 731.288-4286, Fax 731-287-4104, Email jtilley@ermco-eci.com 2225 Industrial Blvd.,Dyersburg,Tennessee 38024 Telephone: 731-285-9121 Fax: 731-287-4104 369 ERMC® b I S T R I B U T 1 0 N TRANSFORMERS ERMCO Reference Contact Information Detroit Edison DTE — Brad O'Conner, Purchasing, 313-235-3592, oconnerbkdteenerg .com Basil Opara, Standards Engineering, 313-235-5315, oparab &dteenergy com Xcel Energy ---- David Reitz, Purchasing, 612-330-5692, david.a.reitzkxcelenergy_com David Flaten, Standards Engineering, 303-571-3978, david.1.flatengxcel energy.com FirstEnergy — John Nauer, Purchasing, 330-761-7771, jnauer ,firstenergycorp.com Kelly D. McCloskey, Standards Engineering, 724-838-6734 kmcclos&firstenergycorp.com Avista Utilities — Shelly Campbell, Purchasing, 509-498-4558, shelly.campbellgavistacorp.com Ross Taylor, Standards Engineering, 509-495-4691, ross.taylo rg avistacorp.com 2225 Industrial Blvd.,Dyersburg,Tennessee 38014 Telephone: 731-285-9111 37� Fax: 731-287-4104 ERMCO D I S T R I B U T I O N TRANSFORMERS American Electric Power Bob Underwood, Supply Chain Specialist, 614-716-6753, rlunderwoodgaep.com Fred Friend, Distribution Standards, 614-716-3139, fafriend ,aep.com Tucson Electric Power Susan Mores, Procurement and Contracts Supervisor, 520-745-3447, smoresLatep.com Don McAdams, Senior Engineer Standards, 520-918-8331, dmcadams(cr�,tep.com Northwestern Energy Mark Bond, Supply Chain Manager, 406-497-2897, Mark.bondknorthwestern.com Patrick Cashell, P.E., Engineer Standards, 406-497-2346, Patrick.casheIl northwestem.com 2225 Industrial Blvd.,Dyersburg,Tennessee 38024 Telephone. 731-285-9121 371 Fax: 731-287-4104 7/17/18 15 :51:36 ERMCO QUOTE PAGE 1 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE TRANSFORMER LOSS DATA IS BASED ON ANSI C57 .12 . 00 : LOSS GRT: MAX VOLT% : 100 NL TEMP BASIS: 85 LL TEMP BASIS: 85 FOB VERNON, CA. FREIGHT PREPAID AND ALLOWED. LEAD TIME 8-10 WEEKS. *QUOTED PER SPECIFICATION NO. TR3-2018-PM1 AND BID FORM. -REFERENCE 4 .2 : ERMCO WILL PROVIDE 7200 DELTA VOLTAGE AT 95 BIL RATING IN LIEU OF 75 BIL. -REFERENCE 7 . 1.C: QUOTING THE LATEST EQUIVALENT CURRENT LIMITING FUSING TO COORDINATE WITH REQUESTED BAYONET FUSING. - -ITEM 3 : REQUESTED KVA ISN'T REPRESENTED IN FUSING TABLE. QUOTING MANUFACTURER' S SUGGESTED FUSING. - -ITEM 2 : REQUESTED CURRENT LIMITING FUSE 3543200M51M IS OBSOLETE. QUOTING 3543165M71M IN LIEU OF REQUESTED FUSE. FOB DESTINATION PRICES ARE FIRM FOR RECEIPT OF AN ORDER WITHIN 90 DAYS FROM 7/18/18 AND DELIVERY WITHIN THE QUOTED LEAD TIME. DELIVERIES BEYOND THE QUOTED LEAD TIME WILL BE SUBJECT TO ESCALATION BASED ON THE ERMCO MATERIAL PRICE INDEX AT THE TIME OF SHIPMENT. THE BASE ERMCO MATERIAL PRICE INDEX FOR THIS QUOTATION IS -16 .36%. LEAD TIMES ARE SUBJECT TO CHANGE WITHOUT NOTICE! ! ! ITEM 1 ERMCO 3 PHASE PAD TRANSFORMER 3PH-PAD 3 10132. 00 30396 . 00 ITEM# : 1. 00 YOUR PRODUCT 2064 NL= 691 LL= 4611 IZ=5 .400 1 CAN TOUCH-UP PAINT OPTIONS BEGIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ERMCO ERMCO STD 3PH TRANSFORMER 0500 500 KVA D DELTA 501D 7200 95 BIL N NO NEUTRAL GROUND 003 2 TAPS 2 .5% ABOVE & BELOW 127 480Y/277 S5 ANSI SPECIFIC K DIM=5 . 0 372 7/17/18 15 :51:36 ERMCO QUOTE PAGE 2 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE R RADIAL FEED 000 ERMCO STD FIXED STUD WELL 000 NO INSERTS SELECTED 000 ELBOW ARRESTERS NOT SELECTED S STAGGERED LV BUSHING ARRANGEMENT 000 ERMCO STD STUD LV BUSHINGS 800 8 HOLE NEMA SPADES 1 LV BUSHING SUPPORTS REQUIRED 014 FUSE CP 4000353C14 CS 65 AMP CCY 8 . 3KV 160 AMP 354308OM71M (80X2) 014 EXTRA 4000353C14 CURRENT SENSING Y YES INTERLOCK 000 MILD STEEL TANK & PEDESTAL 000 MILD STEEL CABNET & SILL 0 STD CABINET PARTITION 1 GREEN W/2" BLACK POLYMER UNDERCOAT 0 STANDARD HARDWARE. 11 SILICON BRONZE PENTABOLT 0 GROUND BOSS IN PRIMARY & SECONDARY 00 STANDARD AIR SPACE 05 QUAL 202-030-01 .25 10PSI 50SCFM 0 1" NPT DRAIN PLUG 0 1"NPT FILL PLUG A PRI ERMCO STD LEVEL GAUGE 0 NO VACUUM GAGE SELECTED Z ERMCO STD TEMPERATURE GAGE 21 1 TWO POS. 38KV ERMCO STD LBOR 0 STD TX OIL A STANDARD TWO NAMEPLATES 00 STD KVA DECAL OUTSIDE 00 DOES NOT REQUIRE PCB DECAL. 11 DANGER "MR OUCH" GENERIC (3-52 -02) 02 WARNING "MR OUCH" GENERIC(3-52 -01) 99 STD PRIMARY DECAL INSIDE (HV) 00 NO SECONDARY VOLTAGE DECALS 16 STENCIL HV & LV BU PER CM71 NOTES N NO SPECIAL TEST NEEDED OPTIONS END. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ITEM 2 ERMCO 3 PHASE PAD TRANSFORMER 3PH-PAD 3 13741. 00 41223 . 00 ITEM# : 2 . 00 YOUR PRODUCT 2065 373 7/17/18 15 :51:36 ERMCO QUOTE PAGE 3 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE NL= 872 LL= 6688 IZ=6 .500 1 CAN TOUCH-UP PAINT OPTIONS BEGIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ERMCO ERMCO STD 3PH TRANSFORMER 0750 750 KVA D DELTA 501D 7200 95 BIL N NO NEUTRAL GROUND 003 2 TAPS 2 . 5% ABOVE & BELOW 127 480Y/277 S5 ANSI SPECIFIC K DIM=5 . 0 R RADIAL FEED 000 ERMCO STD FIXED STUD WELL 000 NO INSERTS SELECTED 000 ELBOW ARRESTERS NOT SELECTED S STAGGERED LV BUSHING ARRANGEMENT 000 ERMCO STD STUD LV BUSHINGS 12H 12 HOLE NEMA SPADES 1 LV BUSHING SUPPORTS REQUIRED 016 FUSE CP 4000353C16 CS 100 AMP CC8 8 . 3KV 165 AMP COOPER 3543165M71M 016 EXTRA 4000353C16 CURRENT SENSING Y YES INTERLOCK 000 MILD STEEL TANK & PEDESTAL 000 MILD STEEL CABNET & SILL 0 STD CABINET PARTITION 1 GREEN W/2" BLACK POLYMER UNDERCOAT 0 STANDARD HARDWARE. 11 SILICON BRONZE PENTABOLT 1 S. S. 2HOLE GRD PAD IN PRI & SEC 00 STANDARD AIR SPACE 05 QUAL 202-030-01 .25 10PSI 50SCFM Z ERMCO STD DRAIN VALVE W/ SAMPLER 0 1"NPT FILL PLUG A PRI ERMCO STD LEVEL GAUGE 0 NO VACUUM GAGE SELECTED Z ERMCO STD TEMPERATURE GAGE 21 1 TWO POS. 38KV ERMCO STD LBOR 0 STD TX OIL A STANDARD TWO NAMEPLATES 00 STD KVA DECAL OUTSIDE 00 DOES NOT REQUIRE PCB DECAL. 11 DANGER "MR OUCH" GENERIC (3-52-02) 02 WARNING "MR OUCH" GENERIC(3-52-01) 99 STD PRIMARY DECAL INSIDE (HV) 374 7/17/18 15 :51:36 ERMCO QUOTE PAGE 4 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE 00 NO SECONDARY VOLTAGE DECALS 16 STENCIL HV & LV BU PER CM71 NOTES 5 BF INTLCK OR LV FRONT DS (TNK6368) N NO SPECIAL TEST NEEDED OPTIONS END. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ITEM 3 ERMCO 3 PHASE PAD TRANSFORMER 3PH-PAD 3 7361. 00 22083 . 00 ITEM# : 3 . 00 YOUR PRODUCT 2069 NL= 295 LL= 1674 IZ=4 . 600 1 CAN TOUCH-UP PAINT OPTIONS BEGIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ERMCO ERMCO STD 3PH TRANSFORMER 0150 150 KVA D DELTA 749D 16340 125 BIL N NO NEUTRAL GROUND 003 2 TAPS 2 .5% ABOVE & BELOW 112 208Y/120 S5 ANSI SPECIFIC K DIM=5 . 0 R RADIAL FEED 000 ERMCO STD FIXED STUD WELL 000 NO INSERTS SELECTED 000 ELBOW ARRESTERS NOT SELECTED S STAGGERED LV BUSHING ARRANGEMENT 000 ERMCO STD STUD LV BUSHINGS 600 6 HOLE NEMA SPADES 1 LV BUSHING SUPPORTS REQUIRED 006 FUSE CP 4000353C06 CS 10 AMP CCM 23 . OKV 30 AMP COOPER 3545030M61M 006 EXTRA 4000353C06 CURRENT SENSING Y YES INTERLOCK 000 MILD STEEL TANK & PEDESTAL 000 MILD STEEL CABNET & SILL 0 STD CABINET PARTITION 1 GREEN W/2" BLACK POLYMER UNDERCOAT 0 STANDARD HARDWARE. 11 SILICON BRONZE PENTABOLT 0 GROUND BOSS IN PRIMARY & SECONDARY 00 STANDARD AIR SPACE 05 QUAL 202-030-01 .25 10PSI 50SCFM 0 1" NPT DRAIN PLUG 375 7/17/18 15 :51:36 ERMCO QUOTE PAGE 5 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE 0 1"NPT FILL PLUG A PRI ERMCO STD LEVEL GAUGE 0 NO VACUUM GAGE SELECTED Z ERMCO STD TEMPERATURE GAGE 21 1 TWO POS. 38KV ERMCO STD LBOR 0 STD TX OIL A STANDARD TWO NAMEPLATES 00 STD KVA DECAL OUTSIDE 00 DOES NOT REQUIRE PCB DECAL. 11 DANGER "MR OUCH" GENERIC (3-52-02) 02 WARNING "MR OUCH" GENERIC(3-52-01) 99 STD PRIMARY DECAL INSIDE (HV) 00 NO SECONDARY VOLTAGE DECALS 16 STENCIL HV & LV BU PER CM71 NOTES N NO SPECIAL TEST NEEDED OPTIONS END. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ITEM 4 ERMCO 3 PHASE PAD TRANSFORMER 3PH-PAD 3 11603 . 00 34809 . 00 ITEM# : 4 . 00 YOUR PRODUCT 2073 NL= 821 LL= 4023 IZ=4 .700 1 CAN TOUCH-UP PAINT OPTIONS BEGIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ERMCO ERMCO STD 3PH TRANSFORMER 0500 500 KVA D DELTA 749D 16340 125 BIL N NO NEUTRAL GROUND 003 2 TAPS 2 .5% ABOVE & BELOW 112 208Y/120 S5 ANSI SPECIFIC K DIM=5 . 0 R RADIAL FEED 000 ERMCO STD FIXED STUD WELL 000 NO INSERTS SELECTED 000 ELBOW ARRESTERS NOT SELECTED S STAGGERED LV BUSHING ARRANGEMENT 000 ERMCO STD STUD LV BUSHINGS 800 8 HOLE NEMA SPADES 1 LV BUSHING SUPPORTS REQUIRED 010 FUSE CP 4000353C10 CS 25 AMP CCQ 23 . OKV 80 AMP COOPER 3545080M71M 010 EXTRA 4000353C10 CURRENT SENSING 376 7/17/18 15 :51:36 ERMCO QUOTE PAGE 6 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE Y YES INTERLOCK 000 MILD STEEL TANK & PEDESTAL 000 MILD STEEL CABNET & SILL 0 STD CABINET PARTITION 1 GREEN W/2" BLACK POLYMER UNDERCOAT 0 STANDARD HARDWARE. 11 SILICON BRONZE PENTABOLT 0 GROUND BOSS IN PRIMARY & SECONDARY 00 STANDARD AIR SPACE 05 QUAL 202-030-01 .25 10PSI 50SCFM 0 1" NPT DRAIN PLUG 0 1"NPT FILL PLUG A PRI ERMCO STD LEVEL GAUGE 0 NO VACUUM GAGE SELECTED Z ERMCO STD TEMPERATURE GAGE 21 1 TWO POS. 38KV ERMCO STD LBOR 0 STD TX OIL A STANDARD TWO NAMEPLATES 00 STD KVA DECAL OUTSIDE 00 DOES NOT REQUIRE PCB DECAL. 11 DANGER "MR OUCH" GENERIC (3-52-02) 02 WARNING "MR OUCH" GENERIC(3-52-01) 99 STD PRIMARY DECAL INSIDE (HV) 00 NO SECONDARY VOLTAGE DECALS 16 STENCIL HV & LV BU PER CM71 NOTES N NO SPECIAL TEST NEEDED OPTIONS END. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ITEM 5 ERMCO 3 PHASE PAD TRANSFORMER 3PH-PAD 5 13840. 00 69200 . 00 ITEM# : 5 . 00 YOUR PRODUCT 2075 NL= 916 LL= 6558 IZ=6 . 300 1 CAN TOUCH-UP PAINT OPTIONS BEGIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ERMCO ERMCO STD 3PH TRANSFORMER 0750 750 KVA D DELTA 749D 16340 125 BIL N NO NEUTRAL GROUND 003 2 TAPS 2 .5% ABOVE & BELOW 127 480Y/277 S5 ANSI SPECIFIC K DIM=5 . 0 377 7/17/18 15 : 51 : 36 ERMCO QUOTE PAGE 7 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE R RADIAL FEED 000 ERMCO STD FIXED STUD WELL 000 NO INSERTS SELECTED 000 ELBOW ARRESTERS NOT SELECTED S STAGGERED LV BUSHING ARRANGEMENT 000 ERMCO STD STUD LV BUSHINGS 12H 12 HOLE NEMA SPADES 1 LV BUSHING SUPPORTS REQUIRED 012 FUSE CP 4000353C12 CS 40 AMP CCS 23 . OKV 125 AMP COOPER 3545125M71M 012 EXTRA 4000353C12 CURRENT SENSING Y YES INTERLOCK 000 MILD STEEL TANK & PEDESTAL 000 MILD STEEL CABNET & SILL 0 STD CABINET PARTITION 1 GREEN W/2" BLACK POLYMER UNDERCOAT 0 STANDARD HARDWARE. 11 SILICON BRONZE PENTABOLT 1 S.S. 2HOLE GRD PAD IN PRI & SEC 00 STANDARD AIR SPACE 05 QUAL 202 -030-01 .25 10PSI 50SCFM Z ERMCO STD DRAIN VALVE W/ SAMPLER 0 1"NPT FILL PLUG A PRI ERMCO STD LEVEL GAUGE 0 NO VACUUM GAGE SELECTED Z ERMCO STD TEMPERATURE GAGE 21 1 TWO POS. 38KV ERMCO STD LBOR 0 STD TX OIL A STANDARD TWO NAMEPLATES 00 STD KVA DECAL OUTSIDE 00 DOES NOT REQUIRE PCB DECAL. 11 DANGER "MR OUCH" GENERIC (3-52-02) 02 WARNING "MR OUCH" GENERIC(3-52-01) 99 STD PRIMARY DECAL INSIDE (HV) 00 NO SECONDARY VOLTAGE DECALS 16 STENCIL HV & LV BU PER CM71 NOTES 5 BF INTLCK OR LV FRONT DS (TNK6368) N NO SPECIAL TEST NEEDED OPTIONS END. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ITEM 6 ERMCO 3 PHASE PAD TRANSFORMER 3PH-PAD 7 21161. 00 148127 . 00 ITEM# 6 . 00 378 7/17/18 15 :51: 36 ERMCO QUOTE PAGE 8 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE YOUR PRODUCT 2077 NL= 1639 LL=11195 IZ=7 . 800 1 CAN TOUCH-UP PAINT OPTIONS BEGIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ERMCO ERMCO STD 3PH TRANSFORMER 1500 1500 KVA D DELTA 749D 16340 125 BIL N NO NEUTRAL GROUND 003 2 TAPS 2 .5% ABOVE & BELOW 127 480Y/277 S5 ANSI SPECIFIC K DIM=5 . 0 R RADIAL FEED 000 ERMCO STD FIXED STUD WELL 000 NO INSERTS SELECTED 000 ELBOW ARRESTERS NOT SELECTED S STAGGERED LV BUSHING ARRANGEMENT 000 ERMCO STD STUD LV BUSHINGS 12H 12 HOLE NEMA SPADES 1 LV BUSHING SUPPORTS REQUIRED 016 FUSE CP 4000353C16 CS 100 AMP CCW 23 . OKV 300 AMP COOPER ELSP (150X2) 016 EXTRA 4000353C16 CURRENT SENSING Y YES INTERLOCK 000 MILD STEEL TANK & PEDESTAL 000 MILD STEEL CABNET & SILL 0 STD CABINET PARTITION 1 GREEN W/2" BLACK POLYMER UNDERCOAT 0 STANDARD HARDWARE. 11 SILICON BRONZE PENTABOLT 1 S.S. 2HOLE GRD PAD IN PRI & SEC 00 STANDARD AIR SPACE 05 QUAL 202-030-01 .25 1OPSI 50SCFM Z ERMCO STD DRAIN VALVE W/ SAMPLER 0 1"NPT FILL PLUG A PRI ERMCO STD LEVEL GAUGE 0 NO VACUUM GAGE SELECTED Z ERMCO STD TEMPERATURE GAGE 21 1 TWO POS. 38KV ERMCO STD LBOR 0 STD TX OIL A STANDARD TWO NAMEPLATES 00 STD KVA DECAL OUTSIDE 00 DOES NOT REQUIRE PCB DECAL. 11 DANGER "MR OUCH" GENERIC (3-52 -02) 02 WARNING "MR OUCH" GENERIC(3-52-01) 379 7/17/18 15 :51: 36 ERMCO QUOTE PAGE 9 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE 99 STD PRIMARY DECAL INSIDE (HV) 00 NO SECONDARY VOLTAGE DECALS 16 STENCIL HV & LV BU PER CM71 NOTES 5 BF INTLCK OR LV FRONT DS (TNK6368) N NO SPECIAL TEST NEEDED OPTIONS END. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ITEM 7 ERMCO 3 PHASE PAD TRANSFORMER 3PH-PAD 7 24697. 00 172879 . 00 ITEM# : 7 . 00 YOUR PRODUCT 2078 NL= 2519 LL=11950 IZ=7 . 300 1 CAN TOUCH-UP PAINT OPTIONS BEGIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ERMCO ERMCO STD 3PH TRANSFORMER 2000 2000 KVA D DELTA 749D 16340 125 BIL N NO NEUTRAL GROUND 003 2 TAPS 2 . 5% ABOVE & BELOW 127 480Y/277 S5 ANSI SPECIFIC K DIM=5 . 0 R RADIAL FEED 000 ERMCO STD FIXED STUD WELL 000 NO INSERTS SELECTED 000 ELBOW ARRESTERS NOT SELECTED S STAGGERED LV BUSHING ARRANGEMENT 514 HJ INTG 14H SPD 1 LV BUSHING SUPPORTS REQUIRED 016 FUSE CP 4000353C16 CS 100 AMP CCW 23 . OKV 300 AMP COOPER ELSP (150X2) 016 EXTRA 4000353C16 CURRENT SENSING Y YES INTERLOCK 000 MILD STEEL TANK & PEDESTAL 000 MILD STEEL CABNET & SILL 0 STD CABINET PARTITION 1 GREEN W/2" BLACK POLYMER UNDERCOAT 0 STANDARD HARDWARE. 11 SILICON BRONZE PENTABOLT 1 S. S . 2HOLE GRD PAD IN PRI & SEC 00 STANDARD AIR SPACE 05 QUAL 202 -030-01 .25 1OPSI 50SCFM Z ERMCO STD DRAIN VALVE W/ SAMPLER 380 7/17/18 15 :51: 36 ERMCO QUOTE PAGE 10 QUOTE # 507661-00 CUSTOMER COPY QUOTED DATE 7/17/18 BILL TO: SHIP TO: CITY OF VERNON CITY OF VERNON 2323 E VERNON AVE 2323 E VERNON AVE VERNON CA90058 VERNON CA90058 DESCRIPTION PRODUCT NUMBER OTY UNIT PRICE EXT PRICE 0 1"NPT FILL PLUG A PRI ERMCO STD LEVEL GAUGE 0 NO VACUUM GAGE SELECTED Z ERMCO STD TEMPERATURE GAGE 21 1 TWO POS. 38KV ERMCO STD LBOR 0 STD TX OIL A STANDARD TWO NAMEPLATES 00 STD KVA DECAL OUTSIDE 00 DOES NOT REQUIRE PCB DECAL. 11 DANGER "MR OUCH" GENERIC (3-52 -02) 02 WARNING "MR OUCH" GENERIC(3-52 -01) 99 STD PRIMARY DECAL INSIDE (HV) 00 NO SECONDARY VOLTAGE DECALS 16 STENCIL HV & LV BU PER CM71 NOTES 5 BF INTLCK OR LV FRONT DS (TNK6368) N NO SPECIAL TEST NEEDED OPTIONS END. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FLAT BED SIDE UNLOAD RECEIVING HOURS 8 AM - 3 PM 48 HOUR NOTICE 100% CTR Q TIME OF SHIPMENT 381 CUSTOMER: CITY OF VERNON p RFQ/Spec: ERMCO Quote#: 507661 For detail information about the transformer, refer to the ERMCO quote documents. 2 Quote Item kVA A B C D E F IS H J K L M N 3 3 150 49 63.5 20 45.5 N/A 36.5 26.5 27 0 5 27 6 5.33 D 7 MAX PAD OPENING C C-3"X B-3" B F G Quote 1 5 4 STANDARD FEATURES Item P Q Wt(Ibs) Oil(gn) 6 1 HV Bushing 3 49 N/A 3337 169 "P 8 2 Lifting Lugs 3 Bolted Cover 4 1" Upper Fill Plug M 5 Pressure Relief Valve q 6 Nameplate UK N 9 7 Hinged Top Cabinet 0 H L 8 LV Bushing 12.0 9 1" Drain Plug CABINET SILL 3 Phase Quotation Drawing ERMCC_382 For Dimensional Purposes Only ISSD III DATE: All Features and Accessories Not Shown MD 07/17/18 REV ISSUE DATE: SCALE: NTS Q CUSTOMER: CITY OF VERNON p RFQ/Spec: ERMCO Quote#: 507661 FINS For detail information about the transformer, refer to the ERMCO quote documents. 2 �--MMF- Quote Item kVA A B C D E F G H J K L M N 3 6 1500 63 72.5 24 57.5 64.5 36.5 35.5 27 0 5 46 8 6.33 E 7 2000 68 75.5 24 59.5 66.5 39.5 35.5 27 0 5 46 8 6.33 D 7 MAX PAD OPENING C C-3"X B-3" B F G Quote 1 5 4 STANDARD FEATURES Item P Q Wt(lbs) Oil(gn) 6 1 HV Bushing 6 68 88 10738 414 e� o� "P 8 2 Lifting Lugs 7 73 93 12583 524 U U 3 Bolted Cover 4 1" Upper Fill Plug M 5 Pressure Relief Valve A 0 U 0 6 Nameplate UK 9 7 Hinged Top Cabinet 0 H L 8 LV Bushing 12.0 9 Drain Valve w/Sampler CABINET SILL 3 Phase Quotation Drawing DER M cc ,3 For Dimensional Purposes Only ISSD BY: DATE: All Features and Accessories Not Shown MD 07/17/18 REV ISSUE DATE: SCALE: NTS CUSTOMER: CITY OF VERNON p RFQ/Spec: ERMCO Quote#: 507661 FINS For detail information about the transformer, 2 refer to the ERMCO quote documents. Quote Item kVA A B C D E F G H J K L M N 3 1 500 49 63.5 20 47.5 54.5 33.5 29.5 27 0 5 31 8 6.33 E 2 750 63 66.5 24 53.5 60.5 33.5 32.5 27 0 5 46 8 6.33 p 4 500 49 63.5 20 47.5 54.5 33.5 29.5 27 0 5 31 8 6.33 5 750 63 66.5 24 53.5 60.5 33.5 32.5 27 0 5 46 8 6.33 7 MAX PAD OPENING C C-3"X B-3" B F G Quote 1 5 4 STANDARD FEATURES Item P Q Wt(lbs) Oil(gn) 6 1 HV Bushing 1 53 N/A 4812 194 Epp a "10 p 8 2 Lifting Lugs 2 63 N/A 7497 358 U U V 3 Bolted Cover 4 57 N/A 5381 190 4 1" Upper Fill Plug 5 63 N/A 7704 354 M 5 Pressure Relief Valve A O W 0 6 Nameplate K N 9 7 Hinged Top Cabinet 0 H L 8 LV Bushing 12.0 9 1" Drain Plug CABINET SILL 3 Phase Quotation Drawing ERMCC_314 For Dimensional Purposes Only ISSD BY: DATE: All Features and Accessories Not Shown MD o7i»its REV ISSUE DATE: SCALE: NTS AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) )SS COUNTY OF LOS ArN��GELES f ) being first duty sworn deposes and says that he/she is LA NI �w�a 'A (Insert"Sole Owner",'Partnce,"President,"Scc tary",or other proper title) of (lnsen name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder. a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not,in any manner,directly or indirectly seek by agreement,communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof,or divulge information or data relative thereto,to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct �} -C- By: Title: Date: 30 385 t CONTENTS I . Cover Letters 1)ProposaI Letter 2)Warranty Letter It. Bid Form 1)Commercial Proposal 2)Bid Form lll. Technical Data 1)Technical Specification w/ Drawing 2)Subvendor List IV. Complementary Data 1)PASI (Bidder)Reference 2)Sarin(Manufacturer) Reference 386 I . Cover Letters 1)Proposal Letter 2)Warranty Letter 388 pnsi PanAmerica Supply 21414 PROVINCIAL BLVD TEL: (281)646-8472 KATY,TEXAS 77450 FAX: (281)646-8474 Ref No.: PASI-20180718-02 Date:July 18, 2018 Proposal Letter To whom it may concern, We, PanAmerica Supply, Inc., thank you for the opportunity to present our proposal for City of Vernon, California TR3-2018-PM1 Furnish and Deliver Padmount Transformers project. In accordance with the specification, we have full facility and manpower to design, manufacture, test, and supply the equipment as mentioned above. We assure you that we can meet all your requirements with good quality, service, and competitive prices. If you have any questions or any further information or clarifications are needed, please contact our office representative, Mr. Shaun Choi at (281) 646-8472, or by e-mail at shaunO-uasihouston.com or Mr. Kevin Cho at(281)646-8473,or by email at kevin@pasihouston.com. We are looking forward to conducting business and rendering our services to you. Sincerely yours, x Shaun Choi I Managing Director PanAmerica Supply,Inc 21414 Provincial Blvd. Katy,Texas 77450 U.S.A 390 Sonil Electric,CoAtd. SUNIL 481,Sihwabencheo-ro, Danwon-gu, Ansan-si, Gyeonggi-do 15665, Korea Tel: +82-31-319-2888 Fax:+82-31-432-2163 www.sanil.co.kr RE: City of Vernon Specification No. TR3-2018-PM1 SANIL Electric Co., Ltd. confirms that transformers offered for City of Vernon Specification No. TR3-2418-PM1 will comply with the bid specification with no deviation. 391 Standard Warranty for Padmount Transformers Sanil Electric Co., Ltd. (hereinafter "Supplier") warrants that power transformers (hereinafter "Equipment") manufactured by Supplier shall be free from defects in material and workmanship under normal use for a period of twelve(12) months from the date of delivery. If within such period,it shall be proven to Seller's reasonable satisfaction that any Equipment is defective,it shall,at Seller's option,be repaired or replaced. The warranty shall be inapplicable to any loss or damage resulting from any of the followings; 1. Normal wear and tear 2. Alteration,misuse,abuse or improper installation,operation or maintenance by Buyer or a third party 3. Accident,fire,flood,or acts of God 4. Inaccurate or incomplete information or data supplied or approved by Buyer 392 393 U . Bid Form 1)Commercial Proposal 2)Bid Form 394 EM PINS * PanAmerica Supply TO FROM City of Vernon/Department of Public Utilities Name ; PanAmerica Supply,Inc. 4305 Santa Fe Avenue Location Katy,Texas Vernon,CA 90058 Tel No. ; 281-646-8472,3 E-mail : shaun@12asihouston.com Offer No : PASI-20180718-02 Attn: Ali Nour/ Utilities Engineering Manager Date ;July 18,2018 SUBJECT: TR3-2018-PMI Padmount Transformers [Bidder: PanAmerica Supply, Inc.] [Manufacturer:Sanil Electric,South Korea] We, PanAmerica Supply, Inc., thank you very much for your invitation to bid for the subject transformer and are pleased to submit our proposal as follows; A. Bid Price : DDP Job Site in Vernon, CA Base Bid (Pa dmount Transformers # Item Q'ty Unit Price Tax (9.5%) Extended (Unit) 1 7.2kV-277/480V 500kVA 3 EA US$ 14,300 US$ 1,359 US$ 15,659 2 7.2kV-277/480V 750kVA 3 EA US$ 16,900 US$ 1,606 US$ 18,506 3 16.34kV-120/208V 150kVA 3 EA US$9,300 US$ 884 US$ 10,184 4 16.34kV-120/208V 500kVA 3 EA US$ 14,600 US$ 1,387 US$ 15,987 5 16,34kV-277/480V 750kVA 5 EA US$ 17,600 US$ 1,672 US$ 19,272 6 16.34kV-277/480V 1500kVA 7 EA US$ 25,800 US$ 2,451 US$28,251 7 16.34kV-277/480V 2000kVA 7 EA US$ 33,000 US$ 3,135 US$ 36,135 2 Optional Category Q'ty Unit Price Amount 1) Manufacturer's Supervision Cost (Man-day) Man-day US$ 1.000 - 2) Manufacturer's Supervision: Round trips (Airfare) i EA US$ 3,000 US$ 3,000 *Nbft: Please refer to attached supervision cost table for details B. Commercial Terms and conditions 1. Scope of Supply `. 1.1 Our offer covers the design,manufacturing, testing at factory, export sea-worthy packing,and delivery of transformer to DDP iob Site in Vernon,CA according to the conditions 396 noted hereunder. 1.2 Should the Purchaser wishes to attend tests and inspect requirement before shipment, he may do so at his own expense. -, 1.3 Offloading at the job site after delivery is not included in the base bid as it is the Ownef s scope. 1.4 Field assembly, oil filling, and testing are not included in the base bid above as these transformers are assembled and oil filled from the manufacturer's factory for shipment 1.5 Supervision on field services/commissioning is not included in the base bid as it is optional. 2. Price terms 2.1 The local sales tax(9.5%)is included only in the quoted price above. 2.2 The U.S. import duty is included. 3. Terms of Pgyment: Negotiable 100% Net 30 days after Delivery to Job Site(Vernon,CA) 4. Delivery Proposed:We comply with the Owner's requirement 4.1 We will be able to deliver the transformers within 100 days after receipt of order. 4.2 Delivery commitment is based upon 1-week turn-around of acceptance of approval drawings and documents. After 1 week, delivery will be extended on a day-for-day basis. 5. Offer Validity 5.1 Our Proposal is valid for 90 days after bid opening date. 5.2 Any extension beyond this date must be explicitly agreed upon by supplier and prices shall be adjusted as stated above 6. Warranty 6.1 One(1)year from the date of shipment 6.2 Refer to attached Manufacturer's warranty letter for details. 7. Remarks The proposal is based on your tender specification,our technical specification,and drawings as attached herewith We hope our bid proposal will be in line with your expectation and look forward to hearing good news from you soon. Sincerely yours, r Shaun Choi/ Managing Director PanAmerica Supply,Inc. 397 City of Vernon 0IF 0 ;<0) D 14p� Ly 1149 REQUEST FOR BIDS Specification No. TR3-2018-PM1 to Furnish and Deliver PADMOUNT TRANSFORMERS FOR THE DEPARTMENT OF PUBLIC UTILITIES CITY OF VERNON, CALIFORNIA 4305 SANTA FE AVENUE VERNON,CA 90058 398 399 EXHIBIT A AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR �• 29 400 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) Shaun Choi _ being first duly sworn deposes and says that he/she is Managing Director (Im a'Sole Owner 'Partner,'Prmlem'Semtvy',or other proper tale) of PanAmedca Supply, Inc. (Imen icon of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not,in any manner,directly or indirectly seek by agreement,communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof,or divulge information or data relative thereto,to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon,or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct By; Shaun Choi/ Title: Managing Director Date: July 12, 2016 30 401 EXHIBIT B VENDOR LIST QUESTIONNAIRE CITY OF VERNON 31 402 4305 Santa Fe Avenue, Vernon, California 90058 Telephone 323 3-8811 Vendor List Ouestion ire Affidavit of Eguall Oppo uni In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form, you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company PanAmerica Supply, Inc Business Telephone 281-64s-8472_ Address 21414 Provincial Blvd Fax Number 281-646-8474 -, City Katy State TX Zip 77450 Contact Person Shaun Choi E-mail Address shaun@pasihouston.com Tax ID Number (or Social Security Number) 20-3531322 Remit Address (if different) Same as above Please state clearly and concisely the type(s) of goods and services your company provides: Supply electrical and mechanical equipment, including transformer,cable/wire,and heat exchanger EXHIBIT C 32 403 SIGNATURE PAGE AND LEGAL STATUS BID FORM I SIGNATURE PAGE AND LEGAL STATUS 33 404 The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the City accept this bid. Bid by PanAmerica Supply, Inc. (Name of Firm) Legal status of bidder: Corporation Please check the appropriate box Corporation/LLC V State of incorporation Texas Partnership List Members(attach additional sheets If necessary) N/A DBA PanAmerica Supply, Inc. State full name DBA Other N/A Explain Signature of Bidder Title Managing Director (Authorized a ) Address 21414 Provincial Blvd City Katy State TX Zip 77450 Telephone No.(281) 646-8472 Signed thisl2thday of_ July 2018 ADDENDUM NO. BIDDER'S INITIALS 1 None 2. 3. 34 405 + LO O GOD 0000 � � M +0+ 0 0 (O 'I? r O N N r � M .0 ram'^, a 3 v � V) a9 bi 69 � 64 m 'a 0 .0 d N V i C Q. w C J = O (D V ti (14 r IAA 'C m 0) 0 Z C N^ V) O OD 00 a L N 0 c'7 (D 00 M ,0 Z 0 Op t r r y4 r r N M G!1 Ol Q an d cfl 69 6s? 6R 64 6Fl x V 1 C="JHCL LL � 0 C� ce�o Z = y w ti A Q > > LLL O O O CD O C) O 0 0 '� 'r- p U L 0 M rn � w cD o O Z w d C d dJ Iq CD O V r N M r d 'O_ x d9 69 69 N 0 m IL LU 0; H U ui o Ha 6 C 0 i v ti v v o (D LO aa) C = W Z J 0 0. c7 M M cD au c� mQ w tin Lw Mo � v ZLC Z CO o 0 p w am N O N 0 O o Z 0 Z Z J J 3 c� Ln r (ri D3 Oop0w Z w 0 .0 w u. 0 E 0 O M CC) M M u, r� � � awl m w � � z O CD O (/} ~ U V u0') V w IT Lo O M 0 r- 00 C h C � _ V 'O (D (D (D Il- � ti h It - H U 2 O O O O 1 06O O N O Goo O ti o Nv co a` x w m F- CO Lm^ o o � C Q O o O O O Q O {C r Y LO � O ti N N. N Y w E � g 0 d aoo coo o Q O 00 OD 000 coo a �+ vJ = to ; v v N N � _t Z Z O O 1+ N ON I- ti ti ai a� Q a y e N N N N N E G y N Z G. C m O O O O (D OIr. I� t• (D O [D O ' a > 72 CD Ca OU m L Q} mE N c7 'IT u7 cD L Z 406 r 407 ATTACHMENTS �. 41 408 City of Vernon INSURANCE Name of Co: PanAmerica Supply, Inc. Project Title: TR3-2018-PM1 1 Furnish and Deliver Padmount Transformers 1. PLEASE PROVIDE THE BELOW LISTED DOCUMENTS TO YOUR PROJECT MANAGER. 2_ PLEASE SUBMIT THESE IN ONE (1) PACKAGE WHEN YOU HAVE ALL DOCUMENTS 1N HAND, ALONG WITH THIS CHECK LIST, BECAUSE THEY WILL BE FORWARDED OVER AS A GROUP TO OUR RISK MANAGER FOR APPROVAL: Include on one or two Acord forms with the coverage limits, policy numbers, and dates for: A.0 General Liability: Combined Single Limit of$1,000,000 per occurrence. Additional Insured Endorsement form(s) Naming as Additional Insured ("City of Vernon, its Council Members, Commissioners, officers, employees and agents.") Please provide either this:13 CG 20 10 11 85; or both of these forms 13 CG 20 10 XX XX (for ongoing operations)AND 0 CG 20 37 XX XX(for completed operations). Endorsement Waiver of the Right of Subrogation for General liability against the City of Vernon. 13 Coverage XCU is required if applicable B.0 Auto Liability. $100,000 combined single limits unless vehicles are not involved. C.0 Worker's Comp in statutory amounts.A separate certificate may be submitted. The City need not be named as additional insured, Endorsement Waiver of the Right of Subrogation for Worker's Comp against the City of Vemon. Note: The Specification or Request for Insurance may be amended by the City, to require less or greater requirements depending on the potential risk involved. " Refer to attached certificate of insurance on the following page for details. 48 409 PANAM-s OP 10,Kz CERTIFICATE OF LIABILITY INSURANCE DATE IaYY/1 Oiil21l201 e THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING 1NSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certlncato 1104der Is an ADDITIONAL INSURED, IMe pollcylias)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certftate holder in 14ti of such enoomamerltfsI. +}RaDucrA OOISTALT Aeco Insurance - 16350 Park Ten Place,Ste 200 PH°"E 281-825,2240 ;FAX 281 2 23T6 Housl:on,TX 77084 - Garreft M Schrader fMtil1RE]9t8J AFFORNW,COYERAvL NA1C A VOUM!I LA:COIorl Irrsuranc8 Company _39993 INSUACLI PanAmertca SuppQI(yy Inc- INSURER S:TG%M Mutual Ins.Co. _ 22W Katy, X 77460 I I iwd. INSURER C:Burlington Ina,Co. 23620 Katy,T](77451Q — INSUQER D:W*zbc�hester Fire InB.Co. 10030 INSURER E_: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS_ LTR TYPE OF INSURANCEMAL POLICY NUMBER ryQ FIF pryyy: M LIMITS A X 7MERCIALGENERALUABILITY EACH OCCURRENCE S 1,000,00( CLAIMS-MADE K OCCUR 103GL001008903 06/14/2018 06/14/2019 O RENTED I S Ea occvnencel $ 100,00( MED EXP(Any oneperson) 5 5,00( _ PERSONAL&ADV INJURY S 1,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,00 r�pain� �LOG PRODUCTS-COMPIOP AGG S 2,000,00 XJII CI S AUTOMOBLE LuuaanY IE s 1,000,00 A AM AUtO 103GL001008903 06174/2018 06/1412019 BODILY INJURY{Per Person} S ALL Or1MED SCFIEDIILE6 F B004r INJURY(Per ac7_.' S AUTOS AUTOS X Ix NONO V ME0 PROPERTY DAMAGE S _I HIREDAUTOSAUTOS (Per acadent) S UMBRELLA LIAR X OCCUR EACH OCCURRENCE S 4,000,00 C X EXCESS UAB �—{CLAIMS-MADE FF0007138 06/1412018 06114/2019 AGGREGATE 5 4,000,00 DID ! I RETENTIONS 5 WORKEPIS C06MFElsAT16N X T T T R AND EMPLOYERS'LIABILITY B ANY PRDPRIE-':P-PARTNERV-XECUtl E WIN SBP0001239165 06/18/2018 06118/2019 EL EACH ACCIDENT s 1,D00,00 OFFICERIMEMBER EXCLUDED? ElM J A (Mandatory in NH) E L DISEASE-EA EMPLOYEd 5 1,000,00 H ws.dewrLe under DO$�CRIPT '•."_'__" +qNg Gibe E L DISEASE-POLICY LIMIT S 1,000,00 D PROFESSIONAL LIAB IEONTXF136326012002 11112111111111111 AGGIOCC 110001 RETENTION 5, DESCRIPTION OFOKPAT10NS J LOCATPOrlt I VEHICLES(ACORD 101,Additional Remarks Schedule.may be aRachad if more"see Is required) See attached forms for Additional Insured and Waiver of Subrogation wording. CERTIFICATE HOLDER CANCELLATION SAMPCOI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN SAMPLE CERTIFICATE ONLY ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ®1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD 410 411 III. Technical Data 1)Technical Specification w/ Drawing 2)Subeendor List 412 III. Technical Data 1)Technical Specification w/ Drawing 414 r � .L. ell I (U!m (utm (LOst (u!)w 4 k` [Y d x 416 (U! s 417 LLI v w r Ljj o1 R1RWas w 4 3 S 2 j O fV 2 17V LL O # '1 M � ......... .................. ------- . - � x ao I 418 419 Li lk I QQ Li 3 EE � x • c LILL -------------- 4 Mts (w 4S (�, « 420 421 3 J LLj gLLJ o : W G Yb � as Z # � W d W y y ' # ° LLJLL i d m L _ z E aI � � CC v 02 V � ry 44ry N � I i ,�, £ - 422 423 Lo Is LLJ LLJ j2. a 2 2 w 94 0 0 o it \ n a — —-—-—-—-—- —-— t 4 (ul)oIF �I 424 425 r a w v W � z Z 3c � 3 � a g 4 'n W c�1 Q Z n n e o n m o _ N I f yIli} ---------------------- o Sa ------------- - — s 1- r+e _L 426 427 U� J LL- LLJ C::� o F y --- r --- -� Ey- x i (u 428 429 III. Technical Data 2)Subvendor List 4 430 Doc No SIT18-105 S�N/L Sub Vendor List Rev. 0 SANIL Electric Co., Ltd - Page 1 0(1 PADMOUNT TRANSFORMERS FOR TR3-2018-PM1 No DESCRIPTION MAKER REMARKS 1 H V BUSHING COOPER/USA 2 LOADBREAK SWITCHES COOPER/USA 3 PRESSURE RELIEF DEVICE QUALITROL/USA 4 BAY-0-NET FUSE COOPER/USA 5 CURRENT LIMITING FUSE COOPER/USA 6 DE-ENERGIZED TAP CHANGER ABB 432 "1 433 IV. Complementary Data 1)PASl(Bidder)Reference a)Service Network b) A/S Procedure c) Rpair Service Plan d)Certificate of Insurance e) Bond Capability 0 Supply Records g)Satisfactory Letter 2)Sanil (Manufacturer)Reference a)Company Presentation b) Product Catalog c)Quality Management System d)Certificate e)Supply Record 434 i I �� 1) PASI (Bidder) Reference a)Service Network b) A/S Procedure c)Rpair Service Plan d)Certificate of Insurance e) Bond Capability f)Supply Records g)Satisfactory Letter 436 Z o O CL o Z C o o N W WZ_ y 438 W � c 4—J m L oQ L U V a L a O m 7 3 ,, L L c 4— z a o E 3 u o ou a, c vs u O cd x LU 0 •v .d H 0 W u yCL qJ E Ln ' u .� a � LA �, c o N F1 Q V1 L N P"F Q �f1 6 am 439 L a vn.� c a, t V � W an N a N r U t Y L y M C 4J d W L O LA �N Cd -0 fu ate, 3 � EL OCL^ O Ll a O Gl C V � QI m y L +� aL-+ CC `o CA ra a o LA to� ,,, n o f ft ` ru v Oi0 C a oaev di v CL O '3 c O a �_ '^ a Q 4) x JD an Vl Lo 41 a �+ f0 Q U G (a C a� L H V3 u ato H a .� a N ff; Q L; Is V C o V 1"1 7 go d a N -w N a G CO Go '- a 'N^ U upi .O Z b �L a cc Go N N U Q O cr N Y I- C CL 440 L { r � r � e - e o_ quIVzt E � L-- 0 � � � � L . / 3 ) � � kLU � 9 � f � L Lin � • � � � V .� � ® k § � � � ■ S � �$ ■ 2 / � � & � 12 � § « B ■ � 442 N a0+ L CL O T 3 L G N C y Q v Q u -VL a� -0 c LA m v yw t 3 0 3 y 2. ny CA a .� a, 3 arou c `� Q � d o C 7 4, � - m O o u G to o x c � L, " " iC � j E L A C u � N i C y C d a� c one L -0 caw n w e W t! C O v N L V •C QI y L L a+ V1 d E ^ tea o o y < C � � � M N L pEo ° cNnC oCL $ o 3 L Q O u cr 10 w � O c �C oaa,E oCN Nat a3 � „� l6 C � N N O Q V c x c L C c a! L U y n T as Cd LC7 4.J CL V CL � � J rG v C L O Q ; 443 an 13 € U L C LA C , s cr. FS 444 ) Q $ 2 i a _ > ■ � \ © , 2 � ■ � . § C2 O © � c C > U ■ 2 � � g O . Zz� Z 445 W to ys� L ^ p LO N n L C CL =3 L U) Y N mLn z V Z V) cu 'L o Ln O Q� � � O ^' � 4 y + �W u E a jz� y 446 LLI dr f N ��� Is LLt a� _ W } t a U FLSe iF ii I i � I !&LU y LNJ TZ 8 pOp � O on C J N � b u J a, V ICUv ` a o °A lu o o d ;, a 447 to E w l7 a D u a ` w a 0 0 a 3 CL � 78 $2 [) §` 2 $ � o �� • ! k � 0 e § o � $�f ■�2aa o0 = d$ § �8 J= $ \ £ a S a ° ■ a § ` $ kdk §2 CL k m e= 7 a § 2 ■ $f c3 | f 0 $ ° § � �• OL �k/I § Zk ■ �f]� & 2�2 � 2= z = c zo o oo ` k c k 22 . c 2E / ( 3 2aI a E � u e 2 / tL c2)»■ � � 2 ; m o tee . s a ee� o ■2 t _ d cli k � � k k0 k /) K%� 2 & 40 C E �� egta0 `]] � / »$ r A �) � 2ii ■8 § »■ /C) . ` . � �kz �( $ 2kE� § k / 2 12m � 4-J � R C 22 �� an � 448 0 an on co a W m z a O O W Fa .yv+ +y�,ii di CL 0 �yy " N Y G Q1 A N O C Q! LQyI a N p N M p p OO C Li CON tl7 p W m Q m C 90 q CL q w U d V 0. a a a u o Y O. is N ate+ A ++ u EE y� aES s c o w o e m o L o F p p G V� F u = ur v M M M p fV N 4[1 N P ry Yl ry 7 N Y ry V N V N a W Te e s a e s e s s e s s s s s e s e s s e a e a e M M !+1 M M M M M M M M M M M M M �"� !"1 !`] M �'1 M M M a i 7 a a > a a a a a a a a s a a a a I F r y a > > Lnn a a 1 N �„ N y� U N W O N N n N N n O O O G O o a v Q .4 O W a W an a? co ao O .a .O .n o •G n �o �o v� vi in �n P P M M .+� rn W > O O O O O O O Cl C. O O O O O O O O O O O O O O O O J N N N N N N N N N N N N N N fV N N N N N N N N N N W N N N N N L Q Q? Q L a v c -� V] L o LQ °' 449 s cc e � � m Idiom" W W W Lij W W v C d j Z 3 W 7 N O C 7 C yy QQ W Z qgq W Q > '� K O � `>a F 0 1 7 i- v, u Y F J o H N " �-- w u a ` Z c m Z+ " A Z Do W m V m 'i aC+ i C .ram O W Q� QyyOu1 W N Wco E C4 In q = Z O C L O w T 2 2 * U� F _ N c v w en ° " R V m M = can H a a t a O°c = c ° m Ln 3 w Y V M r N M M v N r r H M W W Q e e e e e s a e e e e e e e e a e a = M In M t+1 = M M M M M M .n M rh M M a r a z a z a a o o a a a a a a a a F a a a a a r > > a > > > > > cL > > > 7 9 4 a "' r: ui ad v�i u�i vi u�i d O M N ¢ U � T !1 > N N N N e+1 N N N a N t� Ca O .O O O O v O O W n W a ND r p n - ' z w o N ^ N ^ 1A -a 1A N Llj Y� Y N 67 ^ yYp > �! > > > > m a CIDM W a :11 V cY0 n N Y p. p n n A n J go u; C Q 11'1 lt'S ri Q Q W LU M O O O O C. r Tp Tp co Goo co fl `! O O O O O O } O O O O S 6 S S Q S G J N N N N N N l�w N N N N N N N N N Nuj N Q O zN M v vl .O Y N M 7 Vl VS L L O 0 V U a, v L T Q L v� L cn L c: oa L 00 " 450 � �`- a : � � . � LL v o E ag 7 2 z z - rG_o } E � - E �� � 2 � � k �CM 0 k\ -- ; § k «ram§ . # � 2 k § @ » 9\ #� 2 k § k� uj k� . § ® ® § 2§ m § k x/ f 2 � > � p q | § E % Ju ¥ » a B \ ] Aƒ } a a § kLA \ a ) ( 2 Cc > w cc co $ 2 ( \ LAi � z uj ui _ i / § § k # # » k » « « k ) k k t # - « z - ° ( > \ \ \ ° [ \ « « \ ) } k ) k \ � ° ) / } \ \ \ \ \ � © \ \ J 00 co2 > ± 2 } q ® q ) \ k � § d § ) B 8 k � \ 2 \ ( d § ) k r k k o § 9 _ m LM -D r- 2 4A Ln 0 o u u © CL a � � § / CL p cu 2 0 k 451 o � / .� rt b a a F E E E G v° v° �° � E E E E ° v v° E E �° E �0 :3 16 = D 7! G! G! d A c c ip c R = �tf di m U U V U V fo A A q U U u C C lo C Ld W W W w w �7 1 W d d W a W W r r W a W N N La J W W u W W W W W Z Z `j a �{ W yuj W Z �7 l7 cr l7 O O O O O O w W m W Z lri7 Lw ~ p O W W W W Z Z Z Z W m U O d U W U V 1 dl celG u u o W N IA Vf = N N N cc Ce oe oe M N oe ix ix ce 4: oc w W r r r r r oe ind of r r r h r r H r r r a o 0 o a o a a a a o 0 0 0 0 0 0 0 o m c EL a a a d a o_ a a ov a a a a o .E H W a W a e e e e e e e e e e e e e e e e e s e a a ti a a a a a a a n a -C g a V xx > > > > D �14 VI O Go O Q Co G u N N N N O a0 d N u"1 LLA �Q[ Y Y Y Y m`! Y Q Q y� N , � Gb xW K7 Y Y P'1 M coo J w_ r 0 P P 1� n N m m m Y Y LAY Y N 7 •D .b 'D 'D � " n M jc p. Q N P y d, P N N N m W QQ� 1� O D V] V1 V1 Q Q Q M r 2 M r+5 M M M N N Q P W Op O O O O C. O O O O O O O d O O O O O J N N N N N N N N N N N N N N N N N N N W O z � ' L U a a CL u v:3i E Lea 0 452 � § z z z z / $ & l � R 0 � / \ ( } 0 ( � ) � W/ � ■ » G § } \ R k () % B )K 9\ 0a \ \ �« I _ uco k ) < 2 \ k \ / - o ° L u k o P3 f § § \ k 1 k § ) m CA I % &an c © S _ � § § $ t K \ / \ § 2CL § k 0 Q § k 7 § k k k ` LU » g � / § 2 \ k k § k LLI k 2 2 k ' §\ \ IL u G 2 / 2 / $ ) m 2 k J 6 6 > ] ] t / $ § \ 0 -0 k In § § § ( § k k k § § § k k § k ( d in o o 2 L 2 _ � 4) - m D xLn V) � o o 0 458 CU � ` ■ i | 2 E ■ - 2 | ¢` -B )�� � o fiLU$ � k ■� 2 ¥2 _§ -0)ao | RBI ]2 w b§2o I ff 2S -i �§ moo■ mr LLI o LLI % ■ a v q Qtu Ir $ �2 Fu U. 0 2 ■ \ § �LU 20 °k 0 ITS2 &%e E go R2§§ f g �K{ a-cJ u2° {3 & §\\ § $ K\§ 3 , . a-N2 iskR9§ r k2/k r � w � 2 k F 0 ± u & $ M UJ r4 ctl ~ � w _ 454 z = � y� w y � U C � ���� _ � � n ■ 3 r � o� a H N O L Q N V 45 � 1 %A LLJ c v 455 Rx r W C`3 JWCCZ S ry W N fC CU to f+1 y � .o y C Y V W ate-+ r*1 � J � 456 vi � .r1 '^ r in cu in L N � m r L� Y p a � uvi m to o : 457 Lnm � o 40 V ?JE o R � 0 v en rL V oc .o N tI1 L � � aJ � N Y 00 L M �J Ln ra U � _ o 0 M vn � � 458 �x Q 0 C VI N Zi o a u N v �� c O o aY O ^LA .o n >% o > � m O ,V .oN uj � u O o p Q a` 1 v C L y cu Ln v a 459 2) Sanil (Manufacturer) Reference a)Company Presentation b)Product Catalog c)Quality Management System d)Certificate e)Supply Record 460 cc �M ■ � J 0 O L c W cc C/3 0 O 0) � U U C 70 0 0 0 .(D0' a � o ;,� o V o o c� o o cu mooch : � oo � 0 oa C� c� {u = U U U U � J U Q :3 =3 :3 V _ tr N �0 o o o Z Um > o ammo CCU a ■ ■ ■ ■ ■ a U cu O j o fcc Q 0 0 V CL C1 463 O Q Q C O N L U C 3 O O � N U N E O O c � E CD � � o L y N F O CN r co c0 o M LO � CD (h _ W � Cfl N > c D1 �' CO o Q ° - � ib o N W cn 00 0`0 m Co CD W Q r` Y m p U} i Xo co E - C o o a o o & L UL z a 1 N N N N 4) U) {�} E N 00 4- 6? E Z W c .! 67 p c o J_ m D � Q c o c� � N O+ 0 U = 0 N • Z Z O 0 � CL C) � +� �..7 C] C O N U1 E c O O U Q o cn W W LL Q EL d (n 464 J m m O (D a LU cn le ` L) (D > U Q J rn o I N L > y o {3 as O coO o _ CL `" cc 0 O U V X ' (D0 N = C Qa w E L (� (n Q `� H AL' O L v L- W c L x as CD O J Q E O H O as E U O CL N c coC Ccc L a) N a) a) a) — H �O "0 C C Ncc cc CU N C N N �� F^ J -p 7+ N E E C CZ L p C O N as L N C) {a C C O as as N a) O �O - as O t 0 Q- Cr— c �. oti o23 N �S Oo s� a'3 m m U o Z o � o as C p C J 4- = G Y U 7 _ U U U W O - � O O O 7 �«O C � — 7+ cy 7 p 0 � Z 7, of O N ~ Q1 O0 C) :3 O O Cas Qt.r C Cas e .� O O 06 M QO L �w corn c o E CL - O 7L V co .6-+- O pM O O O O N - d m m > C' W (0) 0) vs 0) o — L Q a) N C C_ C C_ ` (L) i (Da -0"0 coc ) C C C C L En �' ` C O C C.) U r C C C _C En O1 Q1 C O U d O o- .(D Q 61 rn as as o O o Co a (D a O aa) a) aD w m m m m U U w ¢ a cn ¢ U m • 465 7 5 L o � i c � C co C O W O W f Z_ CL C a) cca ro ° ° n U U Q r C = 6 O U � a�i Z a) O N a) 'O n O ¢ CO U m Q C U O m yCN � L U 0 0' .c a Z w U v) ` O E rn ¢ ° Z c w 12 U a) o W n c�, OO E m Xa W)a � mn Y —aE ? Y E W a w () (n U �+ m E U v a) ` a)w cmL ~= Ym cCcW u O p O . COX ° m �' c c m Z m 0 C) c ° ca L- }E a N m Lij au0� c N �ULLi 0- ° m c E o ap Y No Z - CD H U CpO r O C ¢ ~�7,L N ) ` ° ° 'aZ ¢ a Co °) U Zac c- x- � U ° a) rn ° CA ° O) c crnc U)m a W N W cr U O c U m W W ° m - ¢ m �. o a) m r m E ¢ U U C m X N C (!] .� O N O � U U = •- 2 O U) r o a�i r a) ¢ a s a) o = Y a) o y ° a) ) w w 4) m x w 2 0) a) w Q a) m od Zn _ W m c m m n m E r w r c -Em CD x U a) rn m 3 a) a) Y a) a) a) U U' w ¢ co w ¢ U ¢ U U — U U • 466 • i 7, A LLI r cn (p U o U L C) W a0 U U y.. ` LU i L ! N 0 D i cu O U o � �- U Q Q c 0 o L m c� 0 Y U o ¢ L o E V_ w a� N C - N C C 0 +, U) C C U O o C c m m Cn j E v Y `N V W 0 N Nr 2 0 c E � 0 0 � V •N C UCD N A •� t 4) N > Z E C �G N w p t` 3 co C N a, � v cn v ca w c Q o c c o 0 � U O c m5 0 U a`ni H H aU'i ai CL �, Z o ro < i cc LO cs o o w otS ai O c u� a a `° oLLJ as � E 0 o 0 cn �, � Z 0 0 0 H -C _ Q o U' p a U o � ". o x � o = o o c o W o w w a� oca m cn s N N s _ Y N 'C U) 0 V 0 0 } o � o o o U o o �} = U c � c: c •� � c OUC ~ o — M H Q 0 Y Qom? a N 0 CD Fm > >0", U N E Q W m m m m m Y [n H W U (!] H Q H Y • 467 W O CY) cu 0 w C Q NO O co W O Y 7 o Q CD O U 00 2 Q O }' LO o Q w 0 o (D Q �, cn a W rn in p N c a O 4- c '� O 3: Lo cn O O N O ~ Y Lcn Z > L o oo Q -0Lo o N Ln C U E 0 cv 2 o N cc = 0 o w E o ca C W w Q � 0 mO LC CUc -a N O H aiS m Cn d U Y O 0. ` O N c ups o o m E ai F U LO O 7, L L N > CL 0 = U � � � O � O +r -0 L- — _O i Z O N N E cn O M N C o C c V j O d � E CD W N (D 3: CU C C CN o Q >-. :3 (fl LL N m N Q L 4- Q j E c� 0 0 Q C U O m I O C _ _ N CD 'L O co O N U1 O C 3 ,J }• O Q Q N C W A O— w x a = � N N H O F. N N E 0 0 W o -o o m c o -0 aD 0 o N 0 a L o o m Q E o N fU U U = o O m c W N N U m 7, _ Ln C � -E O - t N in Q N G) to Cc X �, C — U U L -o C }' W v1 +- + CO o � 41 � � cn m m L N U C' cn H H V p -p �— ;� O OL U) V1 `~ O N L1 Q C_ O CC j [n a1 'C to V O I Q L L H H w Q U U W U C1 (n a ❑ LL w • f 468 = w c 2 m cn y O N �� U O U (� U w (�U c 4} CD w N O N w {� E U O O N = O U > A Q fn c N Q O O L X w (V N U} U � ( U _a � U N o a � T a (g C.O O ca O Y a e U O � (n O 0 H Q �. U �, c I W to n CD � c C N U U O N p c CV N a) O Co O a m O O U O O +. U N n c 43 `� N T' Q O LL N cr CD Q? w O U 0 CL c cn 4- •-• c O O O N CM A E CD �' rd N O m Ocn `+ N L N s CU r- m 0) U -0 Z C N N � a) Q Q O :,- — cn N a Q � t' 4- a w in H m U • 469 aEa � U H i h IML W Cl 7 I p W �� V# co • � I y T • -- i t I 70 . � C fn C I E E i CL 470 L- L o 0 -01 <D H c W Qoa v W .� °c Z U t U W _ W W z W W Cn 0000 � Q Q a W 0 v o 0 0 # J Q a z a a _ N N Cl) Z a Z u >- v3vi = o wac� _• a� J � 2 W W 2 N W 2 W 9� ~ O Z oocoo > > > • 9 = z z z z z cn U) cn "~ • � aka yNy471 Z CZ W Q ) � U (D +--� CO Z ~ a C-) W C-0 o CD o m CL LLJ m cn 3 cc cn M ?, ' U ti L co dl dl a) v ua Y &- M Im Q �u Q otl :Ile 'a C 4cc ad cm C= cn q C) C D LLI CDJ W CL C-) Wscr be cn Cm CA lit O Q CD ` = a d 12 MX Ci] d Q C7 W cc � Q dcz: Cr CC n �p W d Alk W w.......................................................... ............. CD 0 I r 0 0 �k ' 472 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o w L Q w C w ¢ ¢ O ¢ w W O W o Q C� cn ¢ ¢ 0 H ¢ Q U- ¢ m ¢ C� z _ w U i U ¢ O z O mm F=- Q U ¢ ¢ Z 473 I 0 0 0 f O O O O O Q} U � ❑ W J � � Z W (� Z W • ❑ a O � w Z U _ C � m Q p w � O U Z W O W Q Z O W 20 Z O O Y Y O U O co co Z 0 W Q U w 2 0 C� Y O O Q • g 474 • tt to to r. 00 • • i 0 0 0 0 0 0 0 0 Q U LU ¢ w w } Lu Z_ m Z C7 IX • � Z O w0 H w H 0 Z U Y (n 9 J Z) ¢ z ¢ � a � L Ix = a o gZ 0 w m o � U ~� Y < a w 00U = U) U i LLI a Q � ¢ w z a z • • > U 475 • O O t+ N a 1r r � � a� � f r� F r O • 0. lom LU � Z LLI H W oc0 a w0 Qz ` ' � U) nW �. aQ LL von 0 w Ln a w w 0 0 LL Q W z n. W � w 00LL z • IL i • 477 L r � O � o O CL t� 13 O ; CL Q C3 • • .. 479 L o 0 v - V� r , cc co co co R — co rLU fN L W �r U Q� �U Q , L U} c a � � = Q � a - 480 i r D � k OJ � r F 1 o - - L L }, � U • CD cn LU U L N _ '• Q. L otS N • 481 L = O � o � � L Vr �r 0 L L L � O L � U � U . � Q L � ' o U � Q � � � Q L ...T . co C O ct3 U L �U O • O • C O � c� LL U L 483 x� 4 3 O L L � o MEW N_ 0 0 CL . 484 a v , NIP ,- 4-A E r - LL ui N .. f— N c ca N U) C cr o 4} I `� U o CL � 75 � a a U .. M r ' W LO a OC ' W J - 0 V DC ' � 1 a� � o L � U Q C .. L 486 � C o � V �ly 5I - I U L Q} CL CD 487 o 0 Q i N� cu I..V 0 o L L 0 V o 0 U) � _ L W a� V a a :E L- (1) � a L 4�i N cc 0 0 V U cn w S r: 1 L N� O C C O O U � POW � O cn fn N (DO U O U O A 7 i D C C C .' O W W N O QD C C O co i N O Q O CL (D i C Q 0 C Q) � a O � U Y E N cn m cu m cc 0 CD + 489 � { r , Y 1 1 f w } �1 J_ r W '�n�1 p VL Y O o co N O 1 O Q � o o k N CDO Y - Co C NV O O =O CD (4 ti O � $2 O . O O E N N �—. 4r m O O 1 2 • CO N � ❑ O I > > CO • ■ , • • 490 q,} i C L 7 +. _ OC93 O C 0 :� a N ,. Q L N O- :3 O N O (D ' C A � Y o 0- 0 � � � w � Q O r 4-- V Y E O 4� L) _ (D (!) co05 -0 -0 V) co Q N � cu O W M o C Q Ccn � a i O O -!F*" 1 • * ers rn 1 w C O a CD ca 'a U E O U C N c _ -0 O Q E s c iJ C — L C N � 'O E U C V O �N U (� a -ffi C �- C U O � � `. O O CA C � W V = O O 7 O , W (6 C �_ a a Y crc r 491 U. WOL (D a C) S2 � U . . . . . . . . . . . "L:t-66 N Q Ca , C� Q) � � a N _ a � L E 4" o V) c m CO E a� Q} a' o L mLO m • �_ v c v o ~ @ 0 roD i ., m C O _a) E J c > Lu —L C f0 iU O O 7 C Q U O Q) C In Y N O O U O J N U N= __ O — m • L C c fn N 2 N C c U a� Q `o rnco L d U " O H i m `-' m a) O ) m �' UI1 �J U7 ^yVO.'JI 7 � V C O 7 (02 J U F- F• O Q O U • � 7 � � � O � C � O M N N U ca � �•C-aN c •� In O Vi (15 m O q) Q j Q V O�N C(4 C lC : q E a (D -0 O m m = C'=O (!� CL ci � a z E E cr1 `n M c I __orfr� 492 ' . . . N M, T, L ti CO OM ram- C e�..r. N ca m to es m .-. N 0) 0 3 3 o ^ ^ o 0 0 0 t!3 U) 0 w 0 Y (D � Y Q Y Y Y 2 cca a20 a .. tZ. a to V Y v Y Y Y L �_ N ccn 0 E �, c 'c CD E 'c 'c E sc w L m m m W m m m to to C W W O a) to cn cn (n co �- i • L a) V o C Y N O N cc p O (OD 7 co > N CO 2 CD � O O 4�C] M 0 cm a) O O O m O N Y 3'G a C c CD +I LO N +I � o o m o d o > G C O W I co r e 00 a) Q L cn o G 1 OO 00 CO Y Q O = O O +� Q M j Q M U ¢ v -ad Q. m p '1 Y Y O Y tin Y X ." O O O O Y O ` O O 0 c) t O O Lo CD O t 0 O W S U c o) CO +- m co O ti N w Lo O Win cu N (D E 0) O E D E Q N N a •� ) • co E (D d (D r• co (DE € U) � � C7 c 6 c a v� E •— cd a) �' 0 '� m `o m c E a) v i� .`- qi (7 b C? c� = N y i N N o E �° a� otS oti eUo a a� . . . . . . . . _ Q a: cn CL U ca € •C o I CD E N E w v m COE al N H H vs U (U (Dc� m O a3 m c L o c y o U m H N W m o 0 E E }. > O (D c E O v a a o uoCL i � a `� •� V a N N is (D O � E I°} CL E Q v (Da a — 493 F•' `� �- N cM Nt U') 0 � ao O 0 v E- �� �- •� o t 3 F U) a f u = lilt a '�� rn 0 � $ o t _ o a W s . u a8 494 Im M- - r"1 L.L -Y V ' r 2 W u • 1 LL ■ r 0 � � 1■ • C) I 00 �- # U) • = V o : I ug i } TSA n 495 ! ' . f § . ' � � § _ . § � } � � : ■ � $ { � B t { & dp ` ■ . � ;/ § \ VIP �7 � f § 41 ■ � , - \ IP I, ikk ; it „ 7 , c } , � f ` k ; & ' ■ , $ $ � ■ ; / % � � / / \ - &� -- Trip ; ¥ ; IP ■ _� ; _ 14 _ :; |$ 41 ; , ; _ � _ . \ � TV. Ir �� ` � & | } . . . + P \ — - - - �- - - % � - � . \ 496 �||�� ■ | � �� ■ _ §; � � �z| |�� � �■ � 2 , 3k- 23 iE _ |1 - I � , !� a ■ . ■ ![:- k | !_ "|� _ | � | �$2 _ ...�{ . ° t < !- , - . � to � � | } | . ■| J � .� $ � � \ . Z � U { \ { \ , a ' • � �� r . \ ! a ; \ fill | � � � � | � �� � .2■ \� | � \ { \ | � � | | �� | | | �Q ■ } . . ® - � . 497 � [ilkI lies aa ' a_ 498 t a R ' C_ {d a s Lil p W ° g4 aa �- • #i 3t ! � LU . .�,r E e a E!i = Ali. H 3 �� 499 • 11 ELij a � " i• y o LLJ Y W $ S g` 4 � 33f D a W z � i�S3bR = a � a €E a --o t=s ea TM. � ,� '1aMI. im rY=Et FEUPi� x fV ' F R r w 6z F 6 aR r •��f LL a • O till AL LU 500 co Hfie A =�t CO f _ ji m ^ m IF* � } IsCD ! • � � 501 90 ti 1 4L_1 it s 6 - owl e #� ell; � r • - Y . • -� 5 Ilk ii ' F I� a� --MEOW - a 4 .. I A j r V1 fk Zi LLj w x {{ € e a V � 503 Y F Z g M LD w ~ cn 1 Z ¢Z g a w J m Q W 0 g a N U 0 C z ~ U N x oFc o ❑ o ? g g o o � r CY C w z z w 2 aC F LL a a ~ _ }r� a F r+ u Q O F J j Q LL w Ln V a+ M td Z V n Q -, m ~ Y m Q {n V} S LL ro CO r0 a u y (A g u N Y H a V) F W CL Z° _ a m = O z g co Y a! 0O 2 — g c7 ce 3 U ac o th OE F- N 0 Z Z 0 g z a = g � 006 5 LLJVl U 0rl Z a jO a wa ¢a Q x 0 = w U w a a w F O 1 °C O O F V O p owC ? F U Q F aw lea° a a z O w 2 w ❑ in O w O z 0 w Cr1 LP) a H LU U a Y in f M LU OLu J W 0� � = O H v J � H Q r: ui v V ri N N r r ti G C m r` o O o 0 o G 0 0 p O LL a r; r: r� P. rn r; r: W O u o o ., ., .. .. G ~ ^r ry N N N N N N N N N N N N N N y H W N m N --� .-� .+ .r .M. Ln N LO m N N u z W W > > R ]C y y y Y } y y y y y y y y '9 y y Y } w ^ hO y V V] lfl Y Ull O R {A 7 N Ln O �O �6 O Y N lA Y m p G O ^ O C O .-i N V r� �D IL V O m 4 y .,Y. y } 7 j Y 7 3 > j y y y j j y y y O Y y Y Y y O� y Y Y Y Y y m Oi m r-1 N 1A W ry N m %D ID N yl N N m m m N N Ifl m ^r N m �p ti0 N eq Ln N N O N m m m ,..i N N N N N N Q Y y y } f Q Q 0 ¢ O Q O > > Q Q > Q Q o > a Q a Q _Z f 7 y E f } > ,+ y f y 7 > ,� F X y .r y > } > OD 0 X co N N vl r" G m Q Q 0 0 m O 0 0 'a O O O O O Ln 0 Q, ^ m r j rj '� 4_'1 0 L, N O2 11 a O O N ''i N re; N rl Ln N M Uin H II m0 o m m Q p MLA fn m O m m p m m N N N N rq N m 0 is0 m m m 0 NOv U., m a :. 504 R E m CL z u O ¢ a z z 00 u U kn w ct O O_ 0 Y a 4J a D a = = a < Q Z i. O [�~!S 0 O Y O Ln W O U O VCL N � Y U Y UCC O \ Z z q �. •� LU 7 LU ? iy 11J d 0 0 N O ce W z J 3 0 J Q W W C O m` f u z 0 a z _u z z2 uf c O u z w u `{ o ~ a u N g O w 0 U. ¢ w u z _ oC C7 g 2 3 a w a -j ¢ } z u ¢ z Z Y w w o W in 0 z QC cc Ln }�} 0 W O O Y ao F Y Y O y UJ 0. V 7 W Y 0 N F W � f!1 J � pp $ u N ��+ J `7 LLI M 41 d o No o o 0 0 0 W 1L y ko %0 %o vi vi LnLA vi Ln Ln v O 'w a o 0 0 0 0 0 '" o 0 0 o C F 0 N N N N N N N ry N N N ry 14 � H ry J > W +' N LA N m '+ N N V '+ N ti C N N N - V C Z W ce W W Ch > > Y Y 7 Y 7 > > > > 7 > 7 Y 7 > > 7 Y Y y Y ICY Y y X X Y Y Y Y Y Y > > Y Y Y y 7 kD 7 Ln IA V) It Ln Ln N N N kD N N Y Y 0� w cl) n V N 7 ° a a N ^ ^ ^ O O O O O O O O O ^ 6 ta b O O Lf) Y Y Y Y Y Y Y Y Y Y Y Y O� he leY Y Y Y W le Y +. LA a Ln In ko %P .a m m m 0 - ko m N ao 00 �p �p N m N M u, Ln N LA ��D m N 'D %D a ¢ a a a a a > > a a U f a > > y > 7 Y > F f F > > > > f > ¢ ¢ > f ao Y Y E o o a o LA f N� M f N M `n � f o N m o 0 R .n Ln O ,� rl \ ..y .ti \ m N N \ V1 O Q, N O \ N \ N 4 N ..-� ul \ N \ �D �D R m a � Ln `..� ul '..� N "' O M � .ti m N N BIsk � 0 IS M m ~ Q fn m m m m m rn m m 0 Z N Ln 0 f T 1 505.N - N Y R F00 z U a a ` .. a O Z Y Z G o a w a; p a F F X V w z Z f U a z J O_ O O p �O; O Y o Z o Z F 0 F0 � 0 opc O C ~ ¢ pY 6 a ? z r J¢� U W U w J Z z " 0 a F- cc F a y �! Ln aO O DU z w z z O U O U O w Z O Z u}i O aac U .w. _O a 2 F 0 & j a O OU } OU }U} O Z O ~Q z W w z ~M F O F o6 z F U W f oC O Y a oC = N W U M a O O ? a Wp O p w ww z a: ce Z o2 z U U aC O z z 0 w > Z z O cc C ri � b ce °� W � � C7 a V v~i � l7 U. ca O 0 J J 7 W J ui z p W W z 8 w w W ac l7 U. h w w p z w z_ z w w O O U- w w z Z V U U l7 U l7 w (¢~Q4� U w O z w 00 w j W I W z W Co O ce }x �i U .r. O � = W H a C I- a V LU a Y zH w O = m z 0 U W z wLD l W z j U O 0.0 W M: D co W ¢ ¢ a ro F } LA Ln a = N u J 4w ., u -� o+ r� ri o Lri vi 0 Ln CN 0 y *+ 0 0 0 0 0 0 0 o a o 0 0 o No o W LL O •-1 '-1 �y y rl �"1 .--1 ti rl 0 0 o a o 0 0 a o 0 0 0 -0 a G N N N N N N N N N N IV N N N Iy N •� FI J y. W N (4 -C M IT .-a M .--i N v rN u a z W CC W U. W > > y X Y > Y Y Y Y > Y Y Y > > > > 7 > Y .-1 .Y.I Ln � Ln -I N N N Ill N N N N Ln Y , N N N ~ M 0 6 a O O \ N f] 4 r•1 Q v a II Y Y > > O y > 7 ?�? ?� j > > j 7 Y >0 4 0 M M ti m y M Y IYj Y Y Y en M Y M Y Y Y IA M M ri '� M rl '-I .-I �' l!1 M M ry fn M 1G lG 1p - fn .r .-� .-- M a a a a a a a a a a a a a a a > > a > > � > a a > > a a a a a > > > > > ? Y � Y Y ? > Y Y > > > > Y Y Y 0 o g f a a > g g F o 00 Ya a 0 o m N O O N o o o Ln O ao If„ a Ill a o Ln o o o a N N N " .-a .-I m Ln N f� Iy 0 - .--I - .--I M N LM 0 a is MM � M M M M M M M M fn rZzo a506 M In M M M M M M ['ry Q V V V R Z Y E z O u z F z dv D ~O F z zaE ❑ z O Za O w a Y p z v0 0 H O Y ❑ o 0 Y 4 U V V G O W ? 0 a 0r w m a FF w i O V 0F w jj Ln d G O U N Z l.!N U °C ❑ C.}Uf u � � t- aa V QC LA ZLA 0 Ln(A = } Z � Q,tn ce CL t IL o O V O� z N F >- Y N F LU LU O O Z W 4 Zd V N U N VI 0 z W D °� Z = V D K •+ 7 d! q ca O U V ¢ W V a W V V � L Z m Z X 6 N C7 N °� N Z w = °�N _ w H U O U. 2 wQQ w w` ❑ z W ^ z W O Z LU Z W K Z z ui z w ~ [n w ~ Z Z J w ~ LU Z � [� l7 a z a Zo i yU z � V F LU w w C O F p l7 F r 0 z w O O OY w N w ? V w C O Un W O u W F a a f O ~ J � a � W � O � u J in N .. N. n Ln to 41 0 o � o a o 0 0 0 o W LL ' M M M M M N N N N O 7i O O t O 2 O O O O O O O O C G N N N N N N N N N N N i FI W N N N N M .--� .-� n -+ f•1 N .� N � a z W W W d > > > > > > > > > > > > > > > Y Y Y Y Y Y Y Y Y Y Y X Y Y Y Y LM Y Y Y Y Y Y y a v Gs LM Ci rn O 0 v v o 0 0 v > 0 o b ?� � � o 0 o O j o o - fn Y Y Y Y Y Y Y X Y Y Q� > > y Y 7 Y �q u1 Y fn M fn !•Mf �D �D 1p lD ry ,Yi .Y-� M N .Yi Y-i Yr kD to kD �D N a a 7 7 a a ¢ a a a a a 7 4 ¢ ¢ ¢ > > ¢ > 7 7 7 > > a ] > f ¢> > N > ti> > YY Y Ne Y Y E r G O OOO O O f O O 0 O O OA OLM C OpOOmO Ln LA O Ln N N L, N N Ln MMMMMMM 1 O h ap a, O .ti N In Ln Ln �D h Z co Q Ln LO 507 NJ Y d r z g Z � a K N W = _ Z p� Le) ¢N VQS d O 7 c[ a F aG a a u Of a+ Z O 0 w w �_ w a w w V Y OC J F J Z H N N a~C a O 0 W Z O W G w a U = w w LU tj 0 U C7 ^ w z d a i. L ¢ S \ Z \ J m W W \ \ d aC S N a oC Z O ¢ H Q } } O r J V w W a U U N W w IL $ ac ¢ O z z a \ L,,� z N a Z z H N ¢ J N r x o = x x z V p w w a � m d ¢ Z O f J f f Y a N F z O F- W Q = y = O O {f} U y 0: C7 J W J $ O � U N V_ J L 1-I t V G v1 ? M N N N '. O O O O O .•� �„� O O O G LL 7 N N O G 0 O O O O O •+ y y .r H N N N N N O O Q O O O O O N Q N O •c N N N N N N N [V Fi J > W Q - Q ry m rq N fV .•i .+ N N U Z W W U. m W A > > 7 Y Y pp 9 9 ? 9 9 Y Y Y Y 7 ce le Ln %0 toY Y O O O Y O O O ¢ G C OO LA N N %G Ch O O kD M O. O. �. yl %D kO qF %A V v +D y Y Ln > > O O O \ Y Y \ O O O O O O O N M M Y It m Ln 7 O ti � Os ON Qi o O O O O O O M Ln N M .-1 a M M M M N N N M M M M M M M m I a 7 Q � yy 9 F o Q d 7 ? d ¢ ¢ j a 9 > ? a 7 7 < 7 7 4 4 ¢ lrr' N 00 7 G f 7 Y Y Y E f 7 f Y Y y Y y y a ry 1!7 0 O .Ny N O O O O N M fn N O p O O O O O \ Ln \ ti O O O O \ \ \ \ 1n O ^ O In O In p u'f in ,y .y m Ln Ln '0 N .+ n In M m H HM a H H H H D H @ H G G M H H M M M Rm M M M M O m rn c ., ry M a u a n m rn O •+ N Z �, Ln � � kD � � M1 M1 n 508 Y R E V ❑ d p J lu f CA � QUQ O OO O O 13 d F OO D O O Q CL a 0 LL Z H F n � � z a r a oac o4c a oac a z w +' w w ❑ oc a a a a z a 0 d F g a J O Z H a O � OJ w a o Zp ¢ LL a DVa 0: W O a OO Z a O Z U. c z O a U O Z ❑ ❑ ❑ O ❑ @ F V ❑ W .Q+ 0 V a � � U Q Q Q Q N 4 X f ca Q 4 L z ❑ a r w LA 0 O O O O Q O w w w L7 Z � } W l7 0 4J -jQ -i Q ce � K 4� > 6 V .Z+ Z W W aJ_ O O Z J7 4 cu z l7 w w OC OC d OC O d W � Z J OC 7 Z S V J [C a Q Q Q Q Q m Z O W Z U C7 O w G w w W cc (7 V 4 u a Ou Q N Y O O Y Y W a ccY N Z .~. 4 N � N W O g u J � C� 01 W V7 0 � N.1 IN .� O W O ty O O O a .+ O O O O o LL .�i ,y O O O O O O O0 O O m O O 6 O O LO 0 N O N N N N N N N N N N N CD N O N N r y N J !� N N .+ LA N N v a z W ad W Y W P U. > > > > > > > > > i > > rn Y Y > q O b > O O O Y y Y Y Y Y Y Y Y Y O Y u7 Y ce ., ko m o 0 0 0 �O ° C, Y Ln LO vi rn � ui vy � � � > � .� � p v � N v a v n r; r� r: ri N o o z � � o 0 0 > 0 0 > y Y 7 7�7 > 5 o Y v d O m v O O O 0% Y Y Y Y Y X Y Y Y .� C% > Y Y A ttap M M M �'1 N O N l ILn �f1 l!l N 'i N .Mi Y M M N .� N %6 �p _ M r•1 N N I > > Q 9 Q Q 7 7 7 > > > > > Q Q Q Q 7 > 4 ¢ > y 7 7 f f > F > > f f > > E F v O o o d d a o 0 0 ��.,� p �,i 4 � f 7 f N N O O O O O O O O O O M Lr'Y f M N N b to O �O-y O r b O O O 1 1 l fN_i N 11Y '� M N U m H en H is & H II @ @ O 9 @ g M M M O O m m I rn I O P1 lf1 5D n m O� O .-1 N M 7 V1 �O f\ m T b Z n rn n n n n n m ao co ao ao co w 00 m m 509 E E aC r a 0 CL u a w ZO- a p K t'i G ° O c U N LU � a Z ^ �iO fl a a Ja z 0 uW O V0 N O a u O J -~+ J z Z 0:� a NZ� [l EL LU Lf) W En 4 OU O mm � LZ a Zcccc Ow Z_LU ^ uj IA W R H N CL F 0 U W ce U Z 0 LU U Z f Z � Q VI m VI Z f Z a to W a g Ce d � �X 'o oz w = a Z0 � cc ZZz = u w O I °� Z Z w a UJ � a w ¢ = O$ Z w ¢ {� 0 } � Z Z a o � W f ZZ u m x Z U �a � w C 7 ja Zd � ju O J a X a w ¢ O 2 Z Z w = as d ¢ Z Z Z Z Ln LU a ,y = f G Z } Oa u 3 W LU = Y Z Lei u = J W Y � O X U ra u J - r 0 �' ui L6 Sri Lri a ai N .: 06 h r: LL 0 0 o LU6 of 6 6 of ai o of C6 w ao C6 0 —y o 0 0 0 0 0 0 0 0 0 0 0 0 (D 0 0 0 0 o a 0 0 0 0 c F 0 N N N N N PV N N N N N N U) H J a+ N N N N N N -+ .+ N N m N N N m � M LU V Z iY GG > W y LL v > > > > ce y V p Se M M 2 le M In v N N N N ID kD Y l6 7 m p o Y �D nNi Q rn rn rn v O o ri a Co LC kn v IT v,a ti Y Y Y Y X 7 > 7 qq Y Y > Y Y > y Y Y Y co 'n Y Y Y S[ fn Ln ~ kO Y N N N fV ry m �D tD N N m N N Nm+ i N N N rn Ln a a ¢ a a a a ¢ ¢ a a a a a a > > ,,,i g Y j Y Y Y > Y Y f > > f Y Y Y '4J 0 � O O p LM 4 O O O O f Ip �7 N Ln N .y O O O O In O o `� O N O o o a N ry O 11 G N m Ln m �p .-� 1n L ' `-� h l5 V .-1 N co m .y .-1 B N b v ,.y N Ln ry N Ln m m m M M m m m m m m m rm m M N L4 M a a 0 510 Z 0 rn m rn rn o% a, v, ON .� .. .+ Y } E A E a 7 r y a ❑ z z g LU o z a N cf z o ❑ x x ❑ cf J J m J Q Q O = Q u O Z N N 2 u A Z GC Z Z Y Y Z Q Z w Z Q U H !� N U N N N N} a o� cc cc ce `. oc 7 LL a ❑ � a ❑ O O Ow j a O w w w z z w ❑ O ❑ a ❑ O y yid Q w u E ❑ Z z O O y z u m a[ ? m ¢ I z O w d r H ¢ W a a w a m w w a u (D .J. w w o o w I li u Fw- N a N ul Y r w L6 y Q � 9 oaC a a > > a 2 -1 Q z 2 z x z x 0 Y N r Ln 7 ❑ Q Q ❑ ❑ 4 Q ❑ l7 p 0 O 0 OZ C7 a ❑❑ z w z z z z z z z z U i O } > a a w 3 z N 2 N z N F z0 w r Y 2 x a a x a a C7 a Z a Q w W Q N N N N O N N N V U ❑ O > j I ti W N N J O: W O � u w J ~ �p N N_ N N N .� O p O 0; a) C} C� C� CD m n %6 ;D kD V1 41 G O y T, ., O O O p O O O o O O O O W LL y rA r r; r: r: r; r: r: r: r` r; r: r: N N r r: r` r: r; r; C @ O O O O O O p O a O O CD O O O O O a O p p z p O O O O O p O O O O p O O O O p p O O O p G N N N " N N N ev rV N N N N N N N N fV N N N N N I 4. FI ti .y m 07 rl rl m a N N N N W Vl N ul .-�1 In N 90 �D . 1!l v I z W d: W > > > ] y > 7 U. 7 > ILA D Y 7 ldil N , > n N Ln ID Y r i [ Y Y Y raft Y N >a cd A Y N m Y N •� Y Y N N N m N > Y > > 7 Y > Y Y Y ]c Y 9 Y Y Y Y 7 l 01 7 rn 01 01 01 T A „" �O �D N T m m rL I N 0 LD N N N rli � N 'D � N N N Q > 'D Q a?y6+ g QYO p >d Q Q O OOQ QYO QYp QY QY Q>Y Q > > > > > > > > > > > > > > > > Y YY > I seLn CD O O Qp O O O O O O OO O A m O O Ln G G O O O O O O O OO O O O O d O O ry � A N m m N m m m >Y N r*1 N m U 9 61 a o Q II Q Q 0 G 9 G is ID B O I m a G a in m p m m ry m m m m m m rm m m m m vv en I m } G m a In n n oo rn o .+ ry m c vi n m rn o N m d p O O O O O O - - - - -� - *-� 511 Z r-1 .-� .y .ti .y .-1 '-I .-1 .-1 ,--1 - - r-� - r-1 Y 1 J z z u z Z ❑ ❑ a oQ azQ�C ❑� }F z Of z 0 z p o D o u elf N 0.2 a z 0 u ac a O z :3 w z �` O ¢ > w N G a O Z a N ce p U z a OTC a ~ w = w o " _ u o u LL W v m = a_ � N (ry u oQC N cc u�j N C � d >?a � a (� z w °tl Y a z F Z z o a F W a y w = q a 4 L7 w O 7 C7 O N d W = K E ac N `q 3 = ? z z ❑ u z ❑ J u i7 w 1OL r cc w l7 z z v"'i Q ^O w u ;2 w Z a < m 7 Q � 7 4 0 0 s 0 ❑ O0 z a 0 D F a a N N 3 z u z N N a _ 3 ( = O D 3 � u� z a E w Z) z w 0 2 w Ne O O z N z QN q Y py Y 0 Y O O le W � IA� 2 J W � O � u F+1 u J � N O o m^ N ,� Qi f� Q mi N O O 01 �1 0 a 0 H .. a O 0 0 0 H ., . o a � vi ui OOO O0 O 0 O O 0 O O O O ON N N (N N N 0 CI 0 0�a -W= N N N N M J y, W m m Q .r N O+ Q N C N .-� .� H .ti -y ? N N Q N N N N z W ce W LL v > > > > > o >a > w a > N > > > Q > O O O iy 0 > > 0 > > > > > y N 0 >O mv se�a N Y Y N N N N N Y ry Y Y y > Y N m In i m m .r N kO N m Y N m � m > a m N N N in m O tO ^ m m m y > > 7 a v ` ? } rWi 3 7 , > 7 9 Y > y Y Y > > Y Y Y Y ] Y > Y Y y T Y �D O� m 7 y > > > Y Y T Oi Os y pi Y In O+ ry N N N N w +'� 'y rY m m T T N N N N in ry .� M N m r.i N N N N N N N N N ry 7 7 Q a a q a a a a q Y Y Y a a Q a a > a a a +T+ Y Y Y Y Y Y Y > C. O O a a > > > > > > Y > a > > N o0 Y 00 p O f0 0 0 0 0 o O , Ln N 0 o O C. IA O O n N - C. O O LO OO O O H OOo.+ OqOOIn ! InS 0N m L O - - u O O O N 0Ov D D D D G G 0 O m 0 D D D @ Q 6l 0 D mm D @ ri fn m m m m m im W - - '^ m m m m m m m m in m D D Ln m m m 512 rl H r+ H rl N H H rl H H H H *y N N eQ-1 Y E z z ❑ p ~ Z4 a ❑ z 0 O O J J O 0 Ja a J O ❑ J F Z F Z p N o a O ¢ 0 o ag ❑ 0 O O ac o 0 O 4' a U O Q a J a l7 U C7 C7 OU ¢ 0 l7 a0 _ ¢ ce 0 u °C O ac z w Z z m U U Z 0 uu ii OU r w O w w U U- � U u w u U u �' a O r a 0 cc a d } w w w w a oZ j °C o Ua w 0 w z a q U 7 Q a z0 Ln _ N z_ Z O ❑ a rJ z z z_ a D Q DC Q OC 0 p 2 U z (7 l7 W d d J l7 a' W J E w J ❑ w w W w F w w J N a ? a z iLL n a D w a w � Q w 0 Y 0 Qa a � o w V = w Y a ce 0 } 7' uai Q Z } 0 ]c Z Y 2 2 2 IQiI r 2 Y to 0 D 6 Q Y W V1 J W O C1 CO h ui M N N N '+ 0 0 0 0 0 0 0 a y -+ -� W U. ui vi Ln vi vi ui vi vi vi O d 0 0 0 p Q O O O O O O O O O O 0 O O Cl O O O •C F a N N N N N N N N N N N N N N N N N N N N N N FI a O J N m M N M N w a u z w ce III U. >N M > > Y > 7 > Y NN> VYY Y > > ! p > > > > > O > > > > w Ln Y Y � Ln M y Y Y Y O N v O Ln N w N M N N ID ID kD R] 0 ''y 4 0 N t0 M ri O %D M O p ID O M %D h O �O 00 $j Y rn Y a+ rn y > rn Y m Lq >a O Y Y rn Y Q1 N L N N LnY N W N Y Y N N N N .-1 O 0VI ry N N ry N ry ri N m N N N N N M 0 .ti M r j N N D M h N a Q a > Q 4 a a a a ¢ ¢ ¢ a > a a 20. > > a > > Y > > > > > 7 7 > > > > a > > o > > > Y Y O Y Y Y Y Y O se se le Y Y .-1 ]C Y O O � O O O O O O O O O O O O 0 O O m O O CD O CD LA (D O O O O O O O O LA O Ln O Ln O O O V O — im LA fl O VY N !1 V O O OO O N N M mm V M h N to u Q 9 @ S 0 ta Q Q O ID G 6 G 9 M M M M 1Ln M M m M7 M M M M M M M M 0 M M h LA Q M IA ID h U, t0 h aD T O .. Y E m Z 0 0 C � � O o 111 z u z z p O U Q: a i7 w 0 v j Z � _ W m Q Z Z U LLJ U o Z w U w nc a Vj 0 0 O Z z a Y w _ C) � Y 0 W U) J W � O � U � u J G o w a ri o m 0 o 0 0 0 -, LL Z 'i ri Ri ri 'i W `O 0 0 N NO N 0 •{a r '+ Yf M J a. !' m W O' V Z W W W m W N 7 > 70 Y 0 A r9mr Y GYi Y Q: 7 Y Y Y Ln Y Y y O 0 M O O q 0 O = O O O. IA LA O n O A In G ti V is 9 0 0 & rn rl M M V 0 ir•� �O I� GO Q+ Z 514 515 Vernon Public Utilities Notice Inviting Bids Results Spec. No. TR3-2018-PM1 Furnish & Deliver Padmount Transformers Purchase Total Quantity to be BIDDERS Loss(L) Loss(NL) Price Ownership ordered Lead Weeks Cost ITEM# 1 -2064 -THREE PHASE -7200/12470 Y-277/480 V-500 KVA ERMCO 4611 691 $11,095 $19,297 3 8-10 Howard Industries 3845 837 $11,805 $19,826 3 12 PanAmerica Supply-Sanil 3280 345 $15,659 $20,830 3 14 Onesource Distributor-Central Moloney 4022 751 $13,293 $21,120 3 12 Pacific Utilities-ABB 3772 759 $13,912 $21,499 3 8-12 Onesource Distributor-GE 4344 314 $18,007 $24,208 3 No Info PanAmerica Supply-Powermax 4081 1 1268 1 $15,002 1 $25,2371 3 1 14 ITEM#2 -2065 -THREE PHASE -7200/12470 Y-277/480 V-750 KVA PanAmerica Supply-Sanil 5035 375 $18,506 $25,743 3 14 ERMCO 6688 872 $15,046 $26,353 3 8-10 Howard Industries 5772 1038 $15,329 $26,380 3 12 Pacific Utilities-ABB 5947 901 $19,075 $29,698 3 8-12 Onesource Distributor-GE 6420 392 $22,455 $31,293 3 No Info Onesource Distributor-Central Moloney 5585 1020 1 $21,309 1 $32,0731 3 1 12 PanAmerica Supply-Powermax 6050 1586 1 $18,944 1 $32,7811 3 1 14 ITEM#3 -2069 -THREE PHASE -7200/12470 Y- 120/208 V- 150 KVA Howard Industries 1571 310 $7,321 $10,454 3 12 ERMCO 1674 295 $8,060 $11,238 3 8-10 PanAmerica Supply-Sanil 1260 145 $10,184 $12,227 3 14 Onesource Distributor-GE 1795 150 $10,690 $13,344 3 No Info Pacific Utilities-ABB 1629 262 $11,291 $14,270 3 8-12 PanAmerica Supply-Powermax 1925 566 $9,855 $14,5381 3 14 Onesource Distributor-Central Moloney 1487 1 311 1 $12,469 1 $15,5131 3 1 12 ITEM#4 -2073 -THREE PHASE - 16,340 V- 120/208V-500 KVA Howard Industries 3816 717 $12,922 $20,368 3 12 ERMCO 4023 821 $12,705 $20,850 3 8-10 PanAmerica Supply-Sanil 3650 345 $15,987 $21,565 3 14 Onesource Distributor-GE 4889 293 $17,725 $24,430 3 No Info Pacific Utilities-ABB 4063 702 $16,852 $24,501 3 8-12 PanAmerica Supply-Powermax 4180 1427 $16,206 $27,268 3 14 Onesource Distributor-Central Moloney 4716 1 579 1 $23,258 1 $31,068 3 1 -12 ITEM#5 -2075 -THREE PHASE - 16,340 V-277/480 V-750 KVA Howard Industries 5648 1082 $15,068 $26,183 3 12 ERMCO 6558 916 $15,155 $26,518 3 8-10 PanAmerica Supply-Sanil 5040 400 $19,272 $26,628 3 14 Pacific Utilities-ABB 5480 1024 $19,583 $30,250 3 8-12 PanAmerica Supply-Powermax 6050 1721 $19,163 1 $33,6161 3 1 14 Onesource Distributor-GE 7635 378 1 $23,852 1 $33,963 3 No Info Onesource Distributor-Central Moloney 5373 1043 1 $23,353 1 $33,9881 3 12 516 ITEM#6 -2077 -THREE PHASE - 16,340 V-277/480 V-1500 KVA PanAmerica Supply-Sanil 9095 660 $28,251 $41,245 5 14 ERMCO 11195 1639 $23,171 $42,91C 5 8-10 Howard Industries 10287 1682 $25,611 $44,546 5 12 Onesource Distributor-GE 9845 1712 $28,847 $47,432 5 No Info Pacific Utilities-ABB 9721 1703 $29,995 $48,402 5 8-12 PanAmerica Supply-Powermax 13200 3398 $28,142 1 $58,0531 5 14 Onesource Distributor-Central Moloney 14131 475 $40,409 1 $58,1051 5 1 12 ITEM#7 -2078 -THREE PHASE - 16,340 V-277/480 V-2000 KVA ERMCO 11950 2519 $27,043 $51,599 7 8-10 PanAmerica Supply-Sanil 10665 895 $36,135 $51,921 7 14 Howard Industries 13286 1682 $30,863 $53,097 7 12 Onesource Distributor-GE 13942 1998 $32,846 $57,233 7 No Info Pacific Utilities-ABB 13766 1736 $35,353 $58,36C 7 8-12 Onesource Distributor-Central Moloney 17340 719 $47,469 $69,80C 7 12 PanAmerica Supply-Powermax 19250 3873.15 1 $31,755 1 $70,475 7 1 14 517 City Council Agenda Item Report Agenda Item No. COV-210-2018 Submitted by:Ali Nour Submitting Department:Public Utilities Meeting Date:September 4, 2018 SUBJECT A Resolution Approving and Authorizing the Execution of an Master Services Agreement for Upstream Internet Access Services with Centurylink Communications, LLC Recommendation: A. Find that approval of the proposed action in this staff report is exempt under the California Environmental Quality Act("CEQA'), because it is a governmental administrative activity that will not have any effect on the environment and is therefore not a`project"as that term is defined by CEQA Guidelines section 15378; and B. Adopt a Resolution approving and authorizing the execution of an Master Services Agreement for Upstream Internet Access Services with Centurylink Communications, LLC. Backgroud: The City's Fiber Optics based Internet Access Service receives dedicated wholesale internet circuits from two upstream service providers. Having two providers allows the City to deliver commercial internet access services to residences and businesses in Vernon using Vernon's fiber optic network infrastructure in a reliable and redundant manner. The redundant circuits ensure system reliability and customer service uptime. Staff contacted a number of potential providers, including XO Commwucations and AT&T. Vernon Public Utilities ("VPU')was unable to secure firm pricing from these vendors because they requested for the City to first enter into an agreement prior to investigating the physical connectivity,preparing construction cost estimates and identifying a timeline to deliver the services. This process was not an option for the City given that staff did not have the ability to determine when services could be delivered and at what cost, and could not compare providers' offerings. Moreover, replacing any of the existing circuits with circuits from a new provider would require substantial system downtime and the construction of new fiber optic infrastructure from a remote central office leading into City Hat A construction stage of this magnitude would reduce Fiber Optic Internet Access Service reliability and potentially create customer service interruptions. For these reasons, staff believes that it would be "commercially unreasonable"to procure these telecommunications services through standard bidding or the request for proposal procedure. The City is currently connected to the Level 3 network, which is now owned by Centurylink Communications, LLC ("Centurylink'). Historically, Level 3 service delivery has met the City's Internet Access Services reliability requirements in a responsible manner. Centurylink's proposed Master Services Agreement will decrease the city's existing pre-tax monthly bill by$325, from a monthly charge of$3,900 to $3,575, and more than double the transmission speeds from 200 Mbps to 500 Mbps. The Agreement with Centurylink is exempt from both the competitive bidding and competitive selection requirements pursuant to Vernon Municipal Code § 2.17.12(A)(6) and 2.17.12(B)(1)because this is a contract for the acquisition or transmission of telecommunications for the Public Utilities Department and it would be commercially unreasonable to 518 procure these services through standard bidding or the request for proposal procedure. Due to the fact that the City is currently connected to the Level 3 network and switching carriers would be costly and could potentially disrupt service, staff believes that A is in the best interest of the City to commit to a new three-year term agreement with Centurylink. As a part of this agreement, the City is able to establish firm monthly rates that are not subject to increases throughout the entire term of thirty-six(36)months, thereby ensuring that the City is not only capable of providing valuable and reliable internet service to its residents and business customers, but is also able to manage this expenditure as a fixed cost for a longer term. The cost savings will benefit the rate structure the City is able to offer to its constituents. Centurylink has provided a Service Order Form, standard Terms and Conditions and Service Level Agreement, which all constitute the Master Services Agreement between the City and the provider. The City Attorney's Office has reviewed all documents and approved each as to form. Fiscal Impact: The not to exceed amount of$150,000, which includes estimated taxes and fees, covers a 36 month service con a*ment with Centurylink. This expense has been approved in the Vernon Public Utilities budget for fiscal year 2018-2019 and will be charged to account 057.1057.500173. ATTACHMENTS • 1. Centurylink Quote • 2. Centurylink Resolution 519 Proposal prepared for CITY OF VERNON - Quote# 11061506 - S CenturyLink Quote # 11061506 Pricing Prepared For Prepared On Price Valid Until Currency Total Mrc Total Nrc CITY OF VERNON 08/02/2018 09/18/2018 USD 3.575.00 0.00 b- JL Term Total Mrc Total Nrc #Sites 3 Years 3,575.00 .00 1 1 Location Service I 1Wummary --A Dedicated Internet Services LocalAccess Coordinated Site Name Countr Site Address USF Mrc Nrc #Mb Mrc Nrc Mrc Nrc Coordinated Asset/Circuit Service Type D Santa Fe USA 4305 S SANTA FE AVE VERNON,CA 90058 Interstate 3575.00 .00 5000.00 2000.00 .00 1575.00 .00 __I� Product D- Description Qty Mrc Nrc Priced Mrc Per Nrc Per Usage Mrc Usage Nrc Vendor Pop Distance(km) Amount A-4305 S SANTA FE AVE VERNON,CA 90058 Off Net Access-Gig-Ethernet(1000 Mb)-[Quantity=1,Bandwidth= 1 1575.00 0.00 Gig-Ethernet 1000 Mb),Quoted Sub-bandwidth=500 A-4305 S SANTA FE AVE VERNON,CA 90058 IP Port-Gig-Ethernet(1000 Mb)-[Quantity=1,Bandwidth=Gig- 1 0.00 0.00 Ethernet 1000 Mb A-4305 S SANTA FE AVE VERNON,CA 90058 IP Logical-[Billing Method=Fixed,Committed Data Rate(CDR)= 1 2000.00 0.00 500.000 4.00/Mb 500.000 Primary DNS Registration 1 1 0.00 0.00 520 Page 1 of 2 Proposal prepared for CITY OF VERNON - Quote# 11061506 - S Order Terms and Conditions 1.This confidential Order may not be disclosed to third parties and is non-binding until accepted by Level 3 Communications,LLC("Level 3"),a CenturyLink affiliate,as set forth in section 4. 2.Pricing is valid for 90 calendar days from the date indicated unless otherwise specified herein.Prior to installation Level 3 may notify Customer in writing(including by e-mail)of price increases due to off-net vendors.Customer has 2 business days following notice to terminate this Order without liability or otherwise Customer is deemed to accept the increase.Level 3 provides Services in the United States.Services provided internationally may require a Local Country Agreement that will identify the CenturyLink affiliate providing Services. 3.If a generic demarcation point(such as a street address)is provided,the demarcation point for on-net services will be Level 3's Minimum Point of Entry(MPOE)at such location(as determined by Level 3).Off-net demarcation points will be the off-net vendor's MPOE.If this Order identifies aspects of services that are procured by Customer directly from third parties,Level 3 is not liable for such services. 4.Customer places this Order by signing(including electronically or digitally)or otherwise acknowledging(in a manner acceptable to Level 3)this document and returning it to Level 3. (a)The Service in this Order is subject to the CenturyLink Master Service Agreement entered into after March 16,2018 and any applicable Service Schedule(s)between CenturyLink Communications,LLC and Customer.If Customer has not executed a CenturyLink Master Service Agreement but has executed a services agreement(including Standard Terms and Conditions)with Level 3 or an affiliate of Level 3("Affiliate Agreement"),then the terms of the most recent Affiliate Agreement will govern this Order.If there are any inconsistencies between the Affiliate Agreement and this Order,the current standard Level 3 Service Schedule will apply.If Level 3 and Customer have not executed a CenturyLink Master Service Agreement or applicable Service Schedule(s)with respect to such Service and have not executed an Affiliate Agreement,CenturyLink's standard Master Service Agreement and Service Schedule(s)as of the date of this Order will govern this Order.Copies are available upon request.The Level 3 entity invoicing the Services is the contracting party. (b)Notwithstanding anything in any Affiliate Agreement to the contrary,Level 3 will notify Customer of acceptance of requested Service in this Order by delivering(in writing or electronically)the date by which Level 3 will install Service(the"Customer Commit Date"),by delivering the Service,or by the manner described in a Service Schedule.Service will continue month-to-month at the expiration of the Service Term,and rates are subject to change upon 30 days'notice from Level 3. (c)"Affiliate Agreement"for CenturyLink Communications,LLC or any companies that were affiliates of CenturyLink Communications,LLC before the merger between CenturyLink and Level 3 means only an applicable Interexchange Carrier(IXC)network agreement,e.g.CenturyLink Total Advantage Agreement,CenturyLink Total Advantage Express Agreement,or CenturyLink Wholesale Services Agreement,for non-government customers (each,a CenturyLink Affiliate Agreement).In the event of a CenturyLink Affiliate Agreement,(i)Level 3 will deliver a written or electronic notice that the Service is installed(a"Connection Notice"),at which time billing will commence, and(ii)if Customer cancels or terminates Service for any reason other than Level 3's uncured default or if Level 3 terminates due to Customer's uncured default,Customer will pay Level 3's standard early termination liability charges as identified in Level 3's ancillary charge summary,a copy of which is available upon request. 5.Neither party will be liable for any damages for lost profits,lost revenues,loss of goodwill,loss of anticipated savings,loss of data or cost of purchasing replacement service,or any indirect,incidental,special,consequential, exemplary or punitive damages arising out of the performance or failure to perform under this Order.Customer's sole remedies for any nonperformance,outages,failures to deliver or defects in Service are contained in the service levels applicable to the affected Service. 6.All transport services ordered from Level 3 will be treated as interstate for regulatory purposes.Customer may certify transport service as being intrastate(for regulatory purposes only)in a format as required by Level 3,but only where the transport services are sold on a stand-alone basis,the end points for the service are located in the same state and neither end point is a Level 3 provided IP port("Intrastate Services").Where Customer requests that services be designated as Intrastate Services,Customer certifies to Level 3 that not more than 10%of Customer's traffic utilizing the Intrastate Services will be originated or terminated outside of the state in which the Intrastate Services are provided.Such election will apply prospectively only,and will apply to all Intrastate Services stated in this Order. 7.Charges for certain Services are subject to(a)a property tax surcharge of 3.75%and(b)a cost recovery fee of 4.25%per month to reimburse Level 3 for various governmental taxes and surcharges.Such charges are subject to change by Level 3 and shall be applied regardless of whether Customer has delivered a valid tax exemption certificate.For additional details on taxes and surcharges that are assessed,visit www.level3.com/taxes. 8.Customer will pay Level 3's standard:(a)expedite charges(added to the NRC)if Customer requests a delivery date inside Level 3's standard interval duration(available upon request or at https:HMyLevel3.net)and(b)ancillary charges for additional activities,features or options as set forth in Level 3's ancillary charge summary,a copy of which is available upon request.If Level 3 cannot complete installation due to Customer delay or inaction,Level 3 may begin charging Customer and Customer shall pay such charges. 9.Equipment provided by Level 3 to be located in Customer's premises("CPE")is subject to the terms of the Customer Premise Equipment Addendum,a copy of which is available upon request.For colocation,data center and/or hosting services,pre-arranged escorted access may be required at certain locations,and cross connect services are subject to whether facilities are available at the particular location to complete the connection. 10.For Level 3 Internet Services provided in certain countries in the Asia-Pacific region where Level 3 does not currently hold a license to provide such Services Customer consents to Level 3 providing Service by procuring services of third-party carriers as Customer's agent,and Customer appoints Level 3 as its agent to the extent necessary to obtain such Service.Level 3 is licensed in Hong Kong,Japan,Singapore and Australia. Declarations Customer submits this document as a Customer Order. Authorized Signature: Name: Title: Date: 521 Page 2 of 2 RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AN MASTER SERVICES AGREEMENT FOR UPSTREAM INTERNET ACCESS SERVICES BY AND BETWEEN THE CITY OF VERNON AND CENTURYLINK COMMUNICATIONS, LLC WHEREAS, the City of Vernon ("Vernon" or the "City") has installed a fiber-optic cable network around the perimeter of the City and is providing excess inactivated or dark fibers to businesses in the City to enable such businesses to have access to voice, data and/or video services; and WHEREAS, Vernon desires to lease internet bandwidth from internet content providers in order to provide dedicated internet access services to Vernon businesses using Vernon' s fiber optic network infrastructure; and WHEREAS, on January 7, 2008, the City Council of the City of Vernon adopted Resolution No. 9518 approving a Business Markets Master Service Agreement and Service Order Form (the "Master Agreement") with Level 3 Communications, LLC ("Level 3") , formerly Wiltel Communications LLC, for dedicated internet access service ("DIA Services") ; and WHEREAS, on October 5, 2009, the City Council of the City of Vernon adopted Resolution No. 10, 076 approving an agreement for continuation of DIA Services for a 12-month period; and WHEREAS, on March 22, 2011, the City Council of the City of Vernon adopted Resolution No. 2011-42 approving an agreement for continuation of DIA Services for a 12-month period; and WHEREAS, on June 19, 2012, the City Council of the City of Vernon adopted Resolution No. 2012-109 approving an agreement for 522 continuation of DIA Services for a two-year period; and WHEREAS, on June 17, 2014, by minute order, the City Council of the City of Vernon approved an agreement for continuation of DIA Services for a two-year period; and WHEREAS, following the end of the term set forth in the Agreement executed on or about June 30, 2014, Level 3 continued to provide DIA Services to the City on a month-to month-basis pursuant to the Master Agreement; and WHEREAS, on June 5, 2018, the City Council of the City of Vernon adopted Resolution No. 2018-21 approving an agreement for upgrade and continuation of DIA Services for a one-year period, effective as of July 1, 2017; and WHEREAS, Level 3 is one of the City' s two upstream internet service providers that delivers large internet bandwidth circuits to the City' s fiber optic network system; and WHEREAS, having two providers allows the City to deliver commercial internet access services to residences and businesses within the City in a reliable and redundant manner; and WHEREAS, City staff contacted a number of potential providers, namely XO Communications and AT&T, which were unable to secure firm pricing because the providers wanted to investigate the physical connectivity, prepare construction cost estimates and identify a timeline to deliver the services provided with the request of the City first entering into an agreement; and WHEREAS, this process was not an option for the City given that staff did not know when the services would be delivered and at what cost; and WHEREAS, replacing any of the existing circuits with a new 523 - 2 - provider' s circuit would have required substantial system downtime and construction of new fiber optic infrastructure from a remote central office leading into the City Hall basement; and WHEREAS, such construction would have reduced the City' s system reliability and potentially created customer service interruptions; and WHEREAS, for those reasons, it was "commercially unreasonable" to procure such telecommunications services through standard bidding or request for proposal procedures; and WHEREAS, meanwhile, the City is currently connected to Level 3 network, which is now owned by Centurylink Communications, LLC ("Centurylink") ; and WHEREAS, historically, Level 3 service delivery has met the City' s Internet Access Services reliability requirements in a responsible manner; and WHEREAS, Centurylink' s proposed Master Services Agreement (the "Centurylink MSA") will decrease the city' s existing pre-tax monthly bill by $325, from a monthly charge of $3, 900 to $3, 575, and more than double the transmission speeds from 200 Mbps to 500 Mbps; and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of Sections 2 . 17 . 12 (A) (6) and 2 . 17 . 12 (B) (1) of the Vernon Municipal Code, neither competitive bidding nor competitive selection is necessary to enter into the Centurylink MSA to provide fiber optic DIA Services to the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS : SECTION 1 : The City Council of the City of Vernon hereby 524 - 3 - finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act ("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378 . SECTION 3 : The City Council of the City of Vernon hereby approves the Centurylink MSA, in substantially the same form as the copy which is attached hereto as Exhibit A. SECTION 4 : The City Council of the City of Vernon hereby authorizes the Mayor or Mayor Pro-Tem to execute said Centurylink MSA for, and on behalf of, the City of Vernon and the City Clerk is hereby authorized to attest thereto. SECTION 5 : The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized, including but not limited to, any non-substantive changes to the Centurylink MSA attached herein. SECTION 6 : The City Council of the City of Vernon hereby directs the City Clerk, or the City Clerk' s designee, to send a fully executed Centurylink MSA to Centurylink. 525 - 4 - SECTION 7 : The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 4th day of September, 2018 . Name : Title : Mayor / Mayor Pro-Tem ATTEST: Maria E. Ayala, City Clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 526 - 5 - STATE OF CALIFORNIA ) ) SS COUNTY OF LOS ANGELES ) I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No . , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, September 4, 2018, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of September, 2018, at Vernon, California. Maria E. Ayala, City Clerk (SEAL) 527 6 - EXHIBIT A 528 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION This Master Service Agreement ("Agreement") is between CENTURYLINK COMMUNICATIONS, LLC ("CenturyLink") and CITY OF VERNON ("Customer") and is effective on the date the last party signs it (the "Effective Date"). This Agreement provides the terms and conditions applicable to Customer's purchase of products and services("Service")from CenturyLink. 1. Term.The term of the Agreement will commence on the Effective Date and continue for three years from the Effective Date, unless earlier terminated in accordance with the Agreement("Term"). 2. Service. CenturyLink will provide Service in accordance with the Agreement, including all applicable Service Schedules, Service Exhibits, Statements of Work, Order(s), pricing attachments, and any other documents that are attached or expressly incorporated into the Agreement ("Service Attachments"). The following Service Attachments, if any, are initially attached and incorporated into the Agreement.At CenturyLink's discretion, additional Service Attachments may be added by Amendment or by Customer placing an Order. ■ Level 30 Internet Services 3. Order(s). Customer may submit requests for Service in a form designated by CenturyLink ("Order"). The term for a Service is defined in the applicable Service Attachment ("Service Term"). The parties agree that any Order issued under this Agreement will not have a Service Term that extends beyond the Term of the Agreement, even if stated otherwise in an Order. If a Service Term expires before the expiration of the Term of the Agreement, the Order will continue on a month to month basis until the expiration or termination of the Agreement.. CenturyLink will notify Customer of acceptance of requested Service in the Order by delivering (in writing or electronically) the date by which CenturyLink will install Service (the "Customer Commit Date"), by delivering the Service, or by the manner described in a Service Attachment. Renewal Orders will be accepted by CenturyLink's continuation of Service. For moves,adds or changes agreed to by CenturyLink, Customer will pay CenturyLink's then current charges unless otherwise specifically stated in a Service Attachment. 4. Billing and Payment. 4.1 Commencement of Billing. Unless otherwise set forth in a Service Attachment,CenturyLink will deliver written or electronic notice (a "Connection Notice") to Customer when Service is installed, at which time billing will commence ("Service Commencement Date"). If Customer notifies CenturyLink within three days after delivery of the Connection Notice that Service is not functioning properly, CenturyLink will correct any deficiencies and, upon Customer's request, credit Customer's account in the amount of 1/30 of the applicable monthly recurring charge (MRC) for each day the Service did not function properly. If CenturyLink cannot complete installation due to Customer delay or inaction, CenturyLink may begin charging Customer for the Service, and Customer will pay such charges. 4.2 Payment of Invoices and Disputes. Invoices are delivered or made available monthly and due 30 days after the invoice date. Fixed charges are billed in advance and usage-based charges are billed in arrears. Customer's payments to CenturyLink must be made via an ACH transfer or any CenturyLink approved payment portal(e.g., CenturyLink Control Center)in the currency stated on the invoice. CenturyLink may charge administrative fees where Customer's payment and invoice preferences deviate from CenturyLink's standard practices. Past due amounts bear interest at 1.5% per month or the highest rate allowed by law (whichever is less). CenturyLink may charge Customer reasonable attorneys'fees and any third-party collection costs CenturyLink incurs in collecting such amounts. Customer is responsible for all charges regarding the Service, even if incurred as the result of unauthorized use. If Customer reasonably disputes an invoice, Customer must pay the undisputed amount and submit written notice of the disputed amount(with details of the nature of the dispute and the Services and invoice(s) disputed). Disputes must be submitted in writing within 90 days from the date of the invoice. If CenturyLink determines in good faith that a disputed charge was billed correctly, Customer must pay such amounts within 10 days after CenturyLink provides notice of such determination. Customer may not offset disputed amounts from one invoice against payments due on the same or another account. 4.3 Taxes and Fees. Excluding taxes based on CenturyLink's net income, Customer is responsible for all taxes and fees arising in any jurisdiction imposed on or incident to the provision, sale or use of Service. This includes value added,consumption, sales, use, gross receipts, withholding, excise, access, bypass, ad valorem, franchise or other taxes, fees, duties or surcharges (e.g., regulatory and 911 surcharges), whether imposed on CenturyLink or a CenturyLink affiliate, along with similar charges stated in a Service Attachment (collectively "Taxes and Fees"). Some Taxes and Fees, and costs of administering the same, are recovered through imposition of a percentage surcharge(s)on the charges for Service. If Customer is required by law to make any deduction or withholding of withholding Taxes from any payment due hereunder to CenturyLink, then, notwithstanding anything to the contrary in this Agreement, the gross amount payable by Customer will be increased so that,after any such deduction or withholding for such withholding Taxes,the net amount received by CenturyLink will not be less than CenturyLink would have received had no such deduction or withholding been required. Charges for Service are exclusive of Taxes and Fees. Customer may present CenturyLink with an exemption certificate eliminating CenturyLink's liability to pay certain Taxes and Fees. The exemption will apply prospectively. 4.4 Non-Appropriations.Customer intends to continue this Agreement for its entire Term and to satisfy its obligations hereunder. For each fiscal period for Customer: (a) Customer agrees to include in its budget request appropriations sufficient to cover Customer's obligations under this Agreement; (b) Customer agrees to use all reasonable and lawful means to secure these appropriations; (c) Customer agrees it will not use non-appropriations as a means of terminating this Agreement in order to acquire functionally equivalent products or services from a third party.Customer reasonably believes that sufficient funds to discharge its obligations can and will lawfully be appropriated and made available for this purpose. In the event that Customer is appropriated insufficient funds, by appropriation, appropriation limitation or grant, to continue payments under this Agreement and has no other funding source lawfully available to it fo 529 such purpose(as evidenced by notarized documents provided by Customer and agreed to by CenturyLink), Customer may terminate this Op ID#: 55749104 Page 1 of 9 ©CenturyLink.All Rights Reserved. CGT v1.052318 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION Agreement without incurring any termination charges by giving CenturyLink not less than 30 days' prior written notice. Upon termination and to the extent of lawfully available funds,Customer will remit all amounts due and all costs reasonably incurred by CenturyLink through the date of termination. 4.5 Regulatory and Legal Changes. If changes in applicable law, regulation, rule or order materially affect delivery of Service, the parties will negotiate appropriate changes to this Agreement. If the parties cannot reach agreement within 30 days after CenturyLink's notice requesting renegotiation, CenturyLink may,on a prospective basis after such 30-day period, pass any increased delivery costs on to Customer. If CenturyLink does so, Customer may terminate the affected Service on notice to CenturyLink delivered within 30 days of the cost increase taking effect. 4.6 Cancellation and Termination Charges. Unless otherwise set forth in a Service Attachment: (a) Customer may cancel an Order(or portion thereof) prior to the delivery of a Connection Notice upon written notice to CenturyLink identifying the affected Order and Service. If Customer does so, Customer will pay CenturyLink a cancellation charge equal to the sum of: (1) for "off-net" Service, third party termination charges for the cancelled Service; (2) for "on-net" Service, one month's monthly recurring charges for the cancelled Service; (3)the non-recurring charges for the cancelled Service; and(4)CenturyLink's out-of-pocket costs(if any)incurred in constructing facilities necessary for Service delivery. (b) Customer may terminate a specified Service after the delivery of a Connection Notice upon 30 days'written notice to CenturyLink. If Customer does so, or if Service is terminated by CenturyLink as the result of Customer's default, Customer will pay CenturyLink a termination charge equal to the sum of: (1)all unpaid amounts for Service actually provided; (2) 100%of the remaining monthly recurring charges for months 1-12 of the Service Term; (3)50% of the remaining monthly recurring charges for month 13 through the end of the Service Term; and (4) if not recovered by the foregoing, any termination liability payable to third parties resulting from the termination and any out-of-pocket costs of construction to the extent such construction was undertaken to provide Service hereunder. The charges in this Section represent CenturyLink's reasonable liquidated damages and are not a penalty. 5. Default. If(a)Customer fails to make any payment when due and such failure continues for five business days after CenturyLink's written notice, or(b)either party fails to observe or perform any other material term of this Agreement and such failure continues for 30 days after the other party's written notice, then the non-defaulting party may: (i)terminate this Agreement and/or any Order, in whole or in part, and/or(ii)subject to Sections 6.1 (Damages Limitations)and 6.3 (Service Levels), pursue any remedies it may have at law or in equity. 6. Liabilities and Service Levels. 6.1 Damages Limitations. Neither party will be liable for any damages for lost profits, lost revenues, loss of goodwill, loss of anticipated savings, loss of data or cost of purchasing replacement services,or any indirect, incidental,special,consequential,exemplary or punitive damages arising out of the performance or failure to perform under this Agreement or any Order. 6.2 Disclaimer of Warranties. CENTURYLINK MAKES NO WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR USE, EXCEPT THOSE EXPRESSLY SET FORTH IN THIS AGREEMENT OR ANY APPLICABLE SERVICE ATTACHMENT. 6.3 Service Levels. (a) Any"Service Level"commitments applicable to Services are contained in the Service Attachments applicable to each Service. If CenturyLink does not meet a Service Level, CenturyLink will issue to Customer a credit as stated in the applicable Service Attachment on Customer's request. CenturyLink's maintenance log and trouble ticketing systems are used to calculate Service Level events. Scheduled maintenance under Section 8 and force majeure events are considered Excused Outages. (b) Unless otherwise set forth in a Service Attachment, to request a credit, Customer must contact Customer Service (contact information is located at http://www.level3.com) or deliver a written request with sufficient detail to identify the affected Service. The request for credit must be made within 60 days after the end of the month in which the event occurred. Total monthly credits will not exceed the charges for the affected Service for that month.Customer's sole remedies for any nonperformance,outages,failures to deliver or defects in Service are contained in the Service Levels applicable to the affected Service. 6.4 Right of Termination for Installation Delay. Unless otherwise set forth in a Service Attachment, in lieu of installation Service Level credits, if CenturyLink's installation of Service is delayed by more than 30 business days beyond the Customer Commit Date, Customer may terminate the affected Service without liability upon written notice to CenturyLink, provided such written notice is delivered prior to CenturyLink delivering a Connection Notice for the affected Service. This Section will not apply where CenturyLink is constructing facilities to a new location not previously served by CenturyLink. 7. Customer Premises; Title to Equipment. If access to non-CenturyLink facilities is required for the installation, maintenance, grooming, movement, upgrade and/or removal of CenturyLink network or equipment, Customer will, at its expense: (a)secure such righ+ of access and (b)arrange for the provision and maintenance of power and HVAC as needed for the proper operation of such equipmen 530 Op ID#: 55749104 Page 2 of 9 ©CenturyLink.All Rights Reserved. CGT v1.052318 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION and network. Title to CenturyLink-provided equipment(including software) remains with CenturyLink. Customer will not create or permit to be created any encumbrances on CenturyLink-provided equipment. 8. Scheduled Maintenance and Local Access. Scheduled maintenance will not normally result in Service interruption. Unless otherwise set forth in a Service Attachment, if scheduled maintenance requires Service interruption CenturyLink will: (1)provide Customer seven days' prior written notice, (2)work with Customer to minimize interruptions and (3) use commercially reasonable efforts to perform such maintenance between midnight and 6:00 a.m. local time. If third-party local access services are required for the Services, Customer will: (1)provide CenturyLink with circuit facility and firm order commitment information and design layout records to enable cross-connects to CenturyLink Service(s) (provided by CenturyLink subject to applicable charges), (2) cooperate with CenturyLink (including changing demarcation points and/or equipment and providing necessary LOAs)regarding circuit grooming or re-provisioning,and(3)where a related Service is disconnected, provide CenturyLink a written disconnection firm order commitment from the relevant third-party provider. CenturyLink may re-provision any local access circuits from one off-net provider to another or to the CenturyLink owned and operated network(on-net), and such changes will be treated as scheduled maintenance. 9. General Terms. 9.1 Force Majeure.Neither party will be liable,nor will any credit allowance or other remedy be extended,for any failure of performance or equipment due to causes beyond such party's reasonable control ("force majeure event"). 9.2 Assignment and Resale. Neither party may assign its rights or obligations under this Agreement or any Service Attachment without the prior written consent of the other party, which will not be unreasonably withheld. However, either party may assign its rights and obligations under this Agreement or any Order without the consent of the other party: (1)to any subsidiary, parent, or affiliate that controls, is controlled by, or is under common control with that party; (2)pursuant to the sale or transfer of substantially all of the business or relevant assets of that party; or(3) pursuant to any financing, merger, or reorganization of that party. This Agreement and all Service Attachments will apply to any permitted transferees or assignees. Any assignee of Customer must have a financial standing and creditworthiness equal to or better than Customer's.Unless otherwise set forth in a Service Attachment, Customer may provide Service to third parties or use the Services in connection with goods or services provided by Customer to third parties ("Customer Provided Services").To the extent permitted under law,Customer will be responsible for any claims arising from or related to any Customer Provided Services. If Customer sells telecommunications services,Customer certifies that it has filed all required documentation and will at all times have the requisite authority with appropriate regulatory agencies respecting the same. Nothing in this Agreement confers upon any third party any right, benefit or remedy hereunder. 9.3 Affiliates. CenturyLink may use a CenturyLink affiliate or a third party to provide Service to Customer, but CenturyLink will remain responsible to Customer for Service delivery and performance. Customer's affiliates may purchase Service under this Agreement, and Customer will be jointly and severally liable for all claims and liabilities related to Service ordered by any Customer affiliate. 9.4 Notices. Notices will be in writing and deemed received if delivered personally, sent via facsimile, pre-paid overnight courier, electronic mail (if an e-mail address is provided below)or sent by U.S. Postal Service or First Class International Post. Unless otherwise provided for in a Service Attachment, requests for disconnection of Service (other than for default) must be submitted to CenturyLink via Customer's portal at https://www.centurylink.com/business/login/ or via the following website / link: http://wwwl.level3.com/disco/disco.htmI and will be effective 30 days after receipt(or such longer period set forth in a Service Attachment). Notices for billing inquiries/disputes or requests for Service Level credits must be submitted to CenturyLink via Customer's portal at https://www.centurylink.com/business/login/or via Email at:billing(a)centurylink.com.Customer failure to follow this process and/or provide complete information may result in continued charges that will not be credited. All legal notices will be addressed to CenturyLink at: 931 14t"Str.,#900, Denver, CO 80202; Fax: 888-778-0054;Attn.: Notice Coordinator; and to any electronic or physical address of Customer as provided in the Agreement or in its absence, to Customer's address identified on the Order or as reflected in CenturyLink's records, Attn. General Counsel. 9.5 Acceptable Use Policy and Data Protection. Customer must conform to an applicable Acceptable Use Policy ("AUP") for Services purchased under this Agreement and to the CenturyLink Privacy Policy, which is available at http://www.centurylink.com/aboutus/legal/privacy-policy.htm1. Unless otherwise set forth in a Service Attachment, the applicable AUP is available at http://www.level3.com/en/security-law-enforcement-and-acceptable-use-policy/acceptable-use-policy/. 9.6 Confidentiality; California Public Records Act. (a) Except as provided in subsection 9.6(b)below, neither party will: (a)disclose any of the terms of the Agreement; or(b)disclose or use(except as expressly permitted by, or required to achieve the purposes of, the Agreement)the confidential information received from the other party. Confidential information will not include (i)this Agreement or the terms thereof; or(ii) Customer Data except as may be described in a Service Attachment. A party may disclose confidential information if required to do so by a governmental agency, by operation of law, or if necessary in any proceeding to establish rights or obligations under the Agreement. Each party will limit disclosure and access to confidential information to those of its employees, contractors, attorneys or other representatives who reasonably require such access to accomplish the Agreement's purposes and who are subject to confidentiality obligations at least as restrictive as those contained herein. (b) Notwithstanding anything to the contrary herein in subsection 9.6(a)above, CenturyLink acknowledges that Customer is subject to the requirements of the California Public Records Act("CPRA"), codified at California Government Code § 6250 to 6276.48, and that certain information in the possession of Customer is subject to public release. CenturyLink recognizes that Customer will comply with it:531 legal obligations under CPRA and authorizes Customer, in its reasonable discretion, to determine if public records, including, but no, Op ID#: 55749104 Page 3 of 9 ©CenturyLink.All Rights Reserved. CGT v1.052318 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION limited to, records that include information provided to Customer by CenturyLink, are subject to an exclusion to CPRA's mandatory disclosure provisions. CenturyLink authorizes Customer to release such records (or portions thereof) as required by CPRA if Customer determines that such records, either in whole or in part, are not subject to an exclusion, subject to the processes applicable under the CPRA. 9.7 Intellectual Property Ownership; Use of Name and Marks. Nothing in the Agreement or the performance thereof will convey, license, or otherwise transfer any right, title, or interest in any intellectual property or other proprietary rights held by either party or its licensors. Neither party will use the name or marks of the other party or any of its affiliates for any purpose or issue any press release or public statement relating to this Agreement without the other party's prior written consent. 9.8 Governing Law;Amendment.This Agreement will be governed and construed in accordance with the laws of the State in which Customer's principal office is located, without regard to its choice of law rules. Each party will comply with all applicable laws, rules and regulations associated respectively with CenturyLink's delivery or Customer's use of the Service under the Agreement. This Agreement, including any Service Attachments, constitutes the entire and final agreement and understanding between the parties with respect to the Service and supersedes all prior agreements relating to the Service. CenturyLink is not subject to any obligations that are not explicitly identified in this Agreement. This Agreement may only be modified or supplemented by an instrument executed by an authorized representative of each party. No failure by either party to enforce any right(s)hereunder will constitute a waiver of such right(s). 9.9 Critical 9-1-1 Circuits. The Federal Communications Commission's 9-1-1 reliability rules mandate the identification and tagging of certain circuits or equivalent data paths that transport 9-1-1 calls and information("9-1-1 Data")to public safety answering points.These circuits or equivalent data paths are defined as Critical 911 Circuits in 47 C.F.R. Section 12.4(a)(5). CenturyLink policies require tagging of any circuits or equivalent data paths used to transport 9-1-1 Data. Customer will cooperate with CenturyLink regarding compliance with these rules and policies and will notify CenturyLink of all Services Customer purchases under this Agreement utilized as Critical 911 Circuits or for 9-1-1 Data. 9.10 International Services. For Services provided outside the United States, Customer or its local affiliate may be required to enter into a separate local country addendum/agreement(as approved by local authorities)("LCA")with the respective CenturyLink affiliate that provides the local Service(s). Such CenturyLink affiliate will invoice Customer or its local affiliate for the respective local Service(s). 9.11 Relationship and Counterparts.The relationship between the parties is not that of employer-employee, partners,agents,or joint venturers.This Agreement may be executed in one or more counterparts,all of which taken together will constitute one instrument. Digital signatures and electronically exchanged copies of signed documents will be sufficient to bind the parties to this Agreement. CENTURYLINK COMMUNICATIONS, LLC CITY OF VERNON Authorized Signature Authorized Signature Name Typed or Printed Name Typed or Printed Title Title Date Date Customer's Address for Notices: Person Designated for Notices: 532 Op ID#: 55749104 Page 4 of 9 ©CenturyLink.All Rights Reserved. CGT v1.052318 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION LEVEL 3®INTERNET SERVICES SERVICE SCHEDULE 1. Applicability.This Service Schedule is applicable where Customer orders Level V Internet Services(which may also be called Dedicated Internet Access, Internet Services, High Speed IP, or IP Transit Services on ordering, invoicing or other documentation). The Service is also subject to the Master Service Agreement executed between Level 3 and Customer,and if none, Level 3's standard Master Service Agreement(the"Agreement"). Level 3 may subcontract the provision of the Service in whole or part,provided that Level 3 remains responsible for the Service to Customer as set forth herein. Capitalized terms used but not defined herein have the definitions given to them in the Agreement. 2. Service Description. Level 3®Internet Services are high speed symmetrical Internet services providing access to the Level 3 IP network and the global Internet ("Service"). The Service is generally available via Ethernet connections from 10/100 Mbps ports to 1000bps ports, as well as T1/E1, DS3/E3, and SONET connections from OC3/STM1 to OC48/STM16. Additional features and functionality may include: a. IP Addresses. IP Address space with proper justification. b. Primary DNS/Secondary DNS. Primary or Secondary DNS as requested. c. Static routing/BGP peering. Static routing or BGP peering options available. d. On-line bandwidth utilization reports. On-line bandwidth utilization reports available through the customer portal. e. Basic security service. Subject to Customer having Level 3-approved routers, included as part of the Services is a one-time per 12-month period ability to request Level 3 to temporarily (i.e. for up to 24 hours): (i) apply a temporary access control list (ACL)with up to 10 rules on such routers; (ii)set up firewall filters specifying IPs, subnets, ports and protocols,and (iii)configure null routes. Requests that exceed this duration or frequency will be charged at$1000 per hour with a minimum charge of$4000. Customer is encouraged to order additional Services as outlined below. The following services may be available at an additional charge to be set forth in an Order and pursuant to the separate Service Schedules for such services: a. Level 3 MPLS (IPVPN and VPLS) VPN Service. As part of a Converged Service, Customer may order Level 3 MPLS VPN Service,which provides private site-to-site communications over Level 3's MPLS network. b. Level 3 Enterprise Voice SIP Based Services. As part of a Converged Service or a Converged Voice-Internet Service, Customer may order SIP based enterprise voice for Public Switched Telephone Network connectivity, outbound (1+)access to U.S. (interstate and intrastate)and international locations, inbound (8XX)service, and international toll free calling. c. Managed Router. Managed Router Service provides for Internet access Customer Premises Equipment("CPE")management by Level 3. d. Site Readiness. Level 3 will extend cabling from the minimum point of entry(MPOE)to CPE suite. e. MSS-Cloud & MSS-Premise. Managed Firewall, Intrusion Prevention, Managed Web Filtering, Antivirus, Antispam, and Log Management are available as a cloud-based service ("MSS-Cloud") or as a managed device on premises service ("MSS- Premises"). f. Distributed Denial of Service (DDoS) Mitigation Service. Level 3's DDoS Mitigation Service provides layers of defense through network routing, rate limiting and filtering that can be paired with advanced network-based detection and mitigation scrubbing center solutions. g. Network Protection Service. Network Protection Service (NPS) is additional Internet security which may be provided in conjunction with Internet Services and provides Customer the ability to request basic Distributed Denial of Service (DDoS) mitigation. h. Dynamic Capacity. Dynamic Capacity provides the ability to augment bandwidth on a near real-time basis via self-service tools. 3. Charges. Customer shall be billed non-recurring charges ("NRC") and monthly recurring charges ("MRC") for Service as set forth in Order(s). NRC includes applicable installation charges for local-access circuit, port connection and bandwidth.MRC includes local- access charges, port connection charges, and bandwidth charges. Other charges, including but not limited to usage-based charges, may apply as stated in Order(s). The Services are available with fixed-rate or burstable billing types. Fixed-rate. Service with fixed-rate billing provide a set amount of bandwidth at a fixed-rate MRC. No usage element applies. Customer will not be permitted to exceed the contracted bandwidth level, provided that if Customer also orders Dynamic Capacity (where available)bandwidth and the associated charges may be adjusted as set forth in the separate terms for Dynamic Capacity. Burstable. For Service provided with burstable bandwidth, the MRC is based on Committed Information Rate ("CIR")(which is also called a Committed Data Rate("CDR")). The CIR/CDR is the minimum Internet bandwidth that will be billed to Customer each month regardless of lower actual usage. Usage charges for any usage in excess of the CIR/CDR(burstable usage)will apply on a per Mbps basis at the rate stated in the Order. Burstable usage is billed on a 95th percentile basis. Usage levels are sampled every five minutes, for the previous 5-minute period, on both inbound and outbound traffic. At the end of the bill cycle, the highest 5% of the traffic samples for each inbound and outbound, will be discarded, and the higher of the resulting inbound and outbound values will be used to calculate any applicable usage. If available and identified in the applicable Order, a Peak Information Rate(PIR)or Peak Data Rate (PDR)may apply,which is the maximum available bandwidth. Burstable Services may also be provided on an aggregated basis. For aggregate burstable Service the bandwidth MRC is based on the aggregate Committed Information Rate ("ACIR") (which is also called an aggregate Committed Data Rate ("ACDR")). Thi 533 ACIR/ACDR is the minimum bandwidth that will be charged to Customer each month, regardless of lower actual usage. Usagi- Op ID#: 55749104 Page 5 of 9 ©CenturyLink. All Rights Reserved. CGT v1.071816 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION LEVEL 3®INTERNET SERVICES SERVICE SCHEDULE charges for any usage in excess of the ACIR/ACDR(burstable usage)will apply on a per Mbps basis at the rate stated in the Order. Burstable usage is calculated on a 95th percentile basis across all included ports. If available and identified in the applicable Order, an aggregated Peak Information Rate (APIR) or aggregated Peak Data Rate (APDR) may apply, which is the maximum available bandwidth across all included ports. 4. Customer Responsibilities. Customer is solely responsible for all equipment and other facilities used in connection with the Service which are not provided by Level 3. All IP addresses, if any, assigned to Customer by Level 3 shall revert to Level 3 upon termination of Service, and Customer shall cease using such addresses as of the effective date of termination. 5. On-Net and Off-net Access. Access services provided entirely on the Level 3 owned and operated network ("Network") are "On-Net Access Services". Additionally, Level 3 may use third parties to reach Customer's site from the Level 3 Network("Off-Net Access Services"). 6. Converged Voice-Internet Service.Where Customer orders Internet Services bundled with Level 3 Enterprise Voice SIP Based Services such charges will show on the invoice as Converged Voice-Internet Service. For clarification, the Converged Voice-Internet Service is treated as a single Service and if Customer wishes to unbundle or terminate a part of the Converged Voice-Internet Service, early termination liability may apply and Customer will be required to execute new orders for the desired stand-alone Service. 7. Service Levels and Service Credits.The following service level agreements(SLAB)apply as set forth below.When Converged Voice-Internet Service is ordered the SLAB below apply in lieu of any SLAs identified in the applicable Level 3 Enterprise Voice SIP Based Service Schedule as referenced above in Section 2. a. Availability Service Level. Level Ts availability SLA in the United States and Canada is 99.99%. Outside the United States and Canada,the availability SLA is 99.98%for On-Net Access Services and 99.9%for Off-Net Access Service. b. Network Packet Delivery Service Level. The packet delivery SLA on the Level 3 Network is 99.95%. c. Network Latency Service Levels. The latency SLAs on the Level 3 Network are set forth below and are average round-trip. Table A: Network Latency Route Network Latency Metrics Round-Trip Intra-North America <50 ms* Intra-Europe < 35 ms Intra-Asia < 110 ms Intra-Latin America < 120 ms North America to Europe <80 ms** North America to Asia < 185 ms** North America to Latin America < 140ms** Europe to Asia <345 ms** Europe to Latin America <210 ms** Asia to Latin America < 315 ms** * Additionally,add 90ms from/to the Mexico IP Hub and add 30ms from/to Hawaii to the west coast of the continental United States. **Additionally,add the applicable"intra-region"latency parameter for the region in which the applicable Customer Site is located d. Credits for SLAB above: All SLA credits will be calculated after deducting any discounts and other special pricing arrangements. Credit percentages are applied to the MRC of the CIR/CDR rate, port charge, and local access circuits for applicable sites only. In no event will SLA credits in any calendar month exceed 100%of the total MRCs for Services hereunder for the affected site(s). i. Availability Service Credit: Service is "Unavailable" (except in the case of an Excused Outage) if the Customer port at a Customer site is unable to pass traffic. Service Unavailability is calculated from the timestamp Level 3 opens a trouble ticket following the report of a problem by the Customer until the time the ticket is closed. If credits are due under this SLA, m 534 other SLAs apply to the same event. If Service is Unavailable for reasons other than an Excused Outage, Customer will be Op ID#: 55749104 Page 6 of 9 ©CenturyLink. All Rights Reserved. CGT v1.071816 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION LEVEL 3®INTERNET SERVICES SERVICE SCHEDULE entitled to a service credit off of the MRC for the affected Service based on the cumulative Unavailability of the Service in a given calendar month as set forth in the tables below. Table B:Availability Service Credit-United States and Canada Cumulative Unavailability hrs:mins:secs) Service Level Credit 00:00:01 —00:05:00 No Credit 00:05:01 —00:43:00 5% 00:43:01 —04:00:00 10% 04:00:01 —8:00:00 20% 08:00:01 —12:00:00 30% 12:00:01 —16:00:00 40% 16:00:01 —24:00:00 50% 24:00:01 or greater 100% Table C:Availability Service Credit-On-Net Access Services outside the U.S.and Canada Cumulative Unavailability Service Level Credit (hrs:mins:secs) 00:00:01 —00:10:00 No Credit 00:10:01 —00:43:00 5% 00:43:01 —04:00:00 10% 04:00:01 —8:00:00 20% 08:00:01 —12:00:00 30% 12:00:01 —16:00:00 40% 16:00:01 —24:00:00 50% 24:00:01 or greater 100% Table D:Availability Service Credit-Off-Net Access Services outside the U.S.and Canada Cumulative Unavailability Service Level Credit (hrs:mins:secs) 00:00:01 —00:43:00 No Credit 00:43:01 —04:00:00 10% 04:00:01 —8:00:00 20% 08:00:01 —12:00:00 30% 12:00:01 —16:00:00 40% 16:00:01 —24:00:00 50% 24:00:01 or greater 100% 535 Op ID#: 55749104 Page 7 of 9 ©CenturyLink. All Rights Reserved. CGT v1.071816 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION LEVEL 3®INTERNET SERVICES SERVICE SCHEDULE ii. Network Packet Delivery Service Credits. Packet Delivery SLAs are based on monthly average performance between Level 3 designated points of presence("POPs"). Customer will be entitled to a service credit off of the MRC for the affected Service as set forth below for the Service parameter(s) not met for reasons other than an Excused Outage. Customer will not be entitled to credits under the packet delivery SLA for the affected Service where such failure is related to Unavailability under the Availability SLA. Table E: Packet Delivery Service Credit Packet Delivery Metrics Percentage Credit 99.95%or greater No Credit 99.94%-99.0% 10% 98.99%-96.0% 30% 95.99%or less 50% iii. Network Latency Service Credits. Network latency SLAs are based on monthly average performance between Level 3 designated points of presence("POPs"). Customer will be entitled to a service credit off of the MRC for the affected Service as set forth below for the Service parameter(s) not met for reasons other than an Excused Outage. Customer will not be entitled to credits under the network latency SLA for the affected Service where such failure is related to Unavailability under the Availability SLA. Table F: Network Latency Service Credit Delay Exceeding Percentage Credit Network Latency Metrics 1-10 ms 10% 11-25 ms 30% 26 ms or greater 50% e. Chronic Outage. As its sole remedy, Customer may elect to terminate an affected Service, or if applicable an affected Converged Voice-Internet Service, hereunder prior to the end of the Service Term without termination liability if,for reasons other than an Excused Outage, such Service becomes Unavailable(as defined in Section 7(d)(i)above)twice during a 30-day period, and becomes Unavailable a third time within 30 days following the second event. Customer may only terminate such Service that is Unavailable as described above,and must exercise its right to terminate the affected Service under this Section, in writing, within 30 days after the event giving rise to the termination right. For clarification, termination of a Converged Voice-Internet Service will result in termination of all applicable Services bundled together as the Converged Voice-Internet Service under the Order. f. Installation Service Level. Level 3 will exercise commercially reasonable efforts to install any Service on or before the Customer Commit Date for the particular Service. This installation SLA shall not apply to Orders that contain incorrect information supplied by Customer or Orders that are altered at Customer's request after submission and acceptance by Level 3. In the event Level 3 does not meet this installation SLA for reasons other than an Excused Outage, Customer will be entitled to a service credit for each day of delay equal to the charges for 1 day of the pro rata share of the MRC associated with the affected Service up to a monthly maximum credit of 10 days. For Services billed on an Aggregate CIR/CDR basis, the charges for 1 day of the pro rata share of the MRC will be calculated based on the average MRC per port for the aggregate. 8. Resale Restriction_ Notwithstanding anything to the contrary in the Agreement, Customer is prohibited from reselling any Internet Service or any ports provided hereunder as a stand-alone service to a third party without the express written consent of Level 3, provided, however that Customer may bundle any Internet Service or any ports provided pursuant to this Service Schedule with any other Level 3 services (to the extent resale of those service is allowed) or the services of Customer and resell such bundled service t(536 Customer's subscribers and its customers. The Parties agree that the preceding is not applicable to Converged Voice-Internet Service, Op ID#: 55749104 Page 8 of 9 ©CenturyLink. All Rights Reserved. CGT v1.071816 CENTURYLINK MASTER SERVICE AGREEMENT STATE, LOCAL AND EDUCATION GOVERNMENT AGENCIES VERSION LEVEL 3®INTERNET SERVICES SERVICE SCHEDULE and Customer is prohibited from reselling any Converged Voice-Internet Service unless the parties enter into an amendment signed by authorized representatives of both parties. 9. Latin American Services_ With respect to Services provided in Latin America,Customer agrees that it(or its local Affiliate)will enter into a separate local country addendum/agreement (as approved by local authorities) ("LCA")with the respective Level 3 Affiliate which provides the local Service(s),containing terms necessary to comply with local laws/regulations,and such Level 3 Affiliate will invoice the Customer(or its local Affiliate)party to the LCA for the respective local Service(s). 10. Level 3 Arranged Third Party Procured Internet Services. For certain Service locations (including but not limited to where Level 3 may lack relevant licenses to provide such service), Level 3 may agree to arrange Internet services using third party providers ("Third Party Internet Service").Service options vary on a country by country basis and may include access to the Internet via overbooked and/or non-overbooked connections, DSL technology, private leased circuits (fixed or wireless) and/or Satellite. Specific service details (access type, e.g. downstream/upstream speed, customer premises equipment requirements and number of IP addresses)also differ on a country by country basis. Customer understands and acknowledges that Third Party Internet Service will, if requested by Customer, be provided by third party subcontractor(s) to Level 3 and accordingly, is provided on a best effort and as-is basis. Notwithstanding the foregoing, Customer may report faults and/or outages in Third Party Internet Access to Level 3 on a 24x7 basis and in such circumstances Level 3 will contact the applicable third party service provider with a view to restoring service as quickly as possible. Customer will reasonably cooperate with the requests of such providers of Third Party Internet Service to enable installation, maintenance, repair and disconnection of Services. 537 Op ID#: 55749104 Page 9 of 9 ©CenturyLink. All Rights Reserved. CGT v1.071816 City Council Agenda Item Report Agenda Item No. COV-264-2018 Submitted by:Ali Nour Submitting Department:Public Utilities Meeting Date:September 4, 2018 SUBJECT Authorize the Issuance of a Purchase Order to One Source Distributors to Furnish and Deliver Overhead Automatic Reclosers (Bid Specification#AR-2018-1) Recommendation: A. Find that approval of the proposed purchase of Overhead Automatic Reclosers is exempt from California Environmental Quality Act("CEQA')review, because accepting and awarding a bid is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project"as defined by CEQA Guidelines section 15378. As to the installation of Overhead Automatic Reclosers, the proposed action is exempt from CEQA review, in accordance with CEQA Guidelines § 15302,because the proposed project consists of the reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced; and B. Accept the bid from One Source Distributors as the lowest responsive and responsible bidder and reject all other bids; and C. Approve and authorize the issuance of a purchase order to One Source Distributors to fimiish and deliver four(4) 15 KV and sixteen(16)25 KV Overhead Automatic Reclosers (Bid Specification#AR-2018-1) for a three (3)year term with a not-to-exceed amount of$878,238.20. Backgroud: Overhead Automatic Reclosers are recognized by electric utilities as an essential device for achieving their prime goal of providing maximum continuity of electric service to their customers simply and economically. Reclosers sense and interrupt fault currents and automatically restore service after a momentary outage. The continuity of power supply for consumers will result in less customer complaints, minimize customer down time and revenue loss, and reduce the cost of fault finding. It is beneficial for the City to purchase Overhead Automatic Reclosers to improve electric system reliability. On March 8, 2018, in compliance with all legal requirements, the City published Specification No. AR-2018-1 on the City's website and in newspapers requesting bids to fimiish and deliver Overhead Automatic Reclosers. The City received bids from five (5)vendors and held the bid opening on April 4, 2018. Staff performed a thorough evaluation of the bids based upon their compliance with the specifications. Bids were evaluated based on the technical functionality of the devices offered over the expected lifespan. Stated differently, the lowest bidder would not necessarily be the bidder with the lowest per unit price. Staff recommends the City Council accept the bid from One Source Distributors, as the lowest responsible and responsive bidder for the Overhead Automatic Reclosers. Staff also recommends that the City Council authorize the issuance of a purchase order with One Source Distributors in the not to exceed amount of$878,238.20 (as shown in 538 Bid Evaluation, attachment 3). The cost includes sales taxes and fees for the life of the purchase order with provisions for price escalations as identified in the Bid Specification. Fiscal Impact: The total cost including tax is $878,238.20 and has been approved in the FY 2018-2019 Public Utilities budget and will be budgeted in subsequent years. ATTACHMENTS • 1. Notice Inviting Bids - Overhead Automatic Reclosers Specification#AR-2018-1 • 2. One Source Bid • 3. Bid Evaluation- Automatic Recloser Bid Specification#AR-2018-1 539 City of Vernon coop 1905 �G fou �Q+ 5 s1�EtY 1��� REQUEST FOR BIDS OVERHEAD AUTOMATIC RECLOSERS SPECIFICATION NO. AR -2018-1 FOR THE DEPARTMENT OF PUBLIC UTILITIES CITY OF VERNON, CALIFORNIA 4305 SANTA FE AVENUE VERNON, CA 90058 540 - 1 - NOTICE INVITING BIDS for the Purchase of Overhead Automatic Reclosers by the City of Vernon, California Bids are to be signed and submitted in TRIPLICATE. ONE ORIGINAL AND TWO COPIES of sealed bids ("Bids" and each, a "Bid") must be received prior to 2:00 p.m., April 18, 2018 ("Bid Deadline"),by the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058. All Bids shall be enclosed in sealed envelopes, distinctly marked "Bid" with the title of the Bid and the bidder's name and address appearing on the outside (each, a "Bid Package"). Bid Packages should be mailed or delivered in person before 2:00 p.m. on the Bid Deadline. LATE SUBMITTALS WILL NOT BE ACCEPTED. At the bid opening, the City Clerk shall open Bid Packages and acknowledge the receipt of Bids. Once all Bid Packages are opened and announced,the contents (collectively,the "Completed Bid Forms" and the uncompleted forms,the "Bid Forms")will be made available for public review. Except as set forth in Paragraph 17 ("Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk,will be a matter of public record. The Bids shall be clearly titled. Copies of the Bid Forms are available at no charge at the Public Utilities Department Counter, City of Vernon, 4305 Santa Fe Avenue, Vernon, between 7 a.m. and 5:30 p.m., Monday through Thursday. A non-refundable fee of$20.00 will be charged if mailing is requested by calling(323) 583-8811, Extension 316. City of Vernon Contact Person: Public Utilities Department Attention:Ali Nour Phone: (323) 583-8811 Ext. 316 Facsimile: (323) 826-1548 Email: anour@ci.vemon.ca.us Mandatory Qualifications for Bidder: A Bid may be rejected as non-responsive if the bidder("Bidder") fails to meet the essential requirements for qualification. General Scope: Bidders shall furnish materials and/or equipment as specified above and under the below conditions: Other Bidding Information: 1. Number of Contract days for delivery from date of placement of order: 110 days. 541 - 2 - 2. Bidding Documents. Bids must be made on the Bid Form(s) contained herein. 3. Acceptance or Rejection of Bids. The City reserves the right to reject any and all Bids, to award all or any individual part/item of the Bid, and to waive any informalities, irregularities or technical defects in such Bids and determine the lowest responsible Bidder, whichever may be in the best interests of the City. No late Bids will be accepted, nor will any oral, facsimile or electronic Bids be accepted by the City. 4. Bid Irrevocability. Bids shall remain open and valid for ninety(90) calendar days after the Bid Deadline. Carlos R. Fandino, Jr. City Administrator Dated: 03/12/18 (Approved as to form by City Attorney) Published: 03/22/18 542 - 3 - City of Vernon Instructions for Bidders Equipment or Supplies: Overhead Automatic Reclosers AR -2018-1 for the Department Public Utilities City personnel with whom prospective Bidders will deal with are: Basem Andrawos Public Utilities Department, 4305 Santa Fe Avenue, Vernon, CA 90058 (323) 583-8811 Ext. 277 Bid opening date and time: 2:00 p.m., April 18, 2018, ("Bid Deadline") Bids will be received and opened at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon, CA 90058. Bids must be received by the City Clerk prior to the time set for Bid opening. A bid received by the City Clerk after the time set for the Bid opening is a non-responsive Bid and shall not be considered. Except as set forth in Paragraph 17 ("Public Record"), the Completed Bid Forms, once removed from the Bid Packages by the City Clerk, will be a matter of public record GENERAL BID REQUIREMENTS To be considered, a Bidder must strictly follow the format for Bids in the specifications. Bids must be binding and firm. Any Bids may be withdrawn before Bid opening,but once opened and announced,Bids shall remain open and valid for ninety(90)calendar days after the Bid Deadline. 1. INTERPRETATION OF BIDDING DOCUMENTS AND ADDENDA A. If any Bidder contemplating submitting a Bid is in doubt as to the true meaning of any part of the Notice Inviting Bids, these Instructions, the Bid Forms, or Addenda (as defined below) (together, the "Bidding Documents"), or who finds discrepancies, errors or omissions therein or who finds variances in any of the Bidding Documents with applicable law, such Bidder shall at once submit a written request for an interpretation or correction thereof to the City's representative identified in the Notice Inviting Bids, or other designated individual. All Bidders shall submit such written requests to the City not less than ten(10) calendar days prior to the Bid Deadline. The person or entity submitting the request shall be responsible for its prompt delivery to the City's Contact Person identified in the Notice Inviting Bids. 543 4 Any response(i.e.,interpretation or correction)will be made only by written addendum("Addendum")issued by the City and a copy of such Addendum will be delivered to all Interested Bidders (defined below) of record. Any Addenda so issued must be acknowledged in the Bid and the cost of any additional equipment or modification thereto as a result of the Addenda shall be included in the Bid. Bidder's failure to acknowledge receipt of all Addenda may result in rejection of the Bid as nonresponsive. No person is authorized to render an oral interpretation or correction of any Bidding Documents and no Bidder may rely on any such oral interpretation or correction issued by the City. The City shall not be responsible for any other explanation or interpretation of the Bidding Documents, or for any oral instructions. City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline. Bidders shall use complete sets of Bidding Documents in preparing Bids; City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. B. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued and the Bidder shall acknowledge their receipt in the Bid. 2. OBTAINING BIDDING DOCUMENTS Bidder may secure Bidding Documents only from the location specified in the Notice Inviting Bids. City will maintain a list of persons who obtained a copy of these Bidding Documents("Interested Bidders"). Only Interested Bidders will receive Addenda, if so issued. 3. BID FORMS—SUBMITTAL A. The Bids shall be made on the forms provided herein with all blank spaces properly filled in. B. The phraseology shall not be changed,and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a Bid will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a Bid to be considered responsive. C. Include all Bid Forms, properly executed, and intact on forms provided. Enclose the Bid Forms in a sealed envelope; type or print on the envelope "BIDS for" followed by the title and the date and time of the Bid Deadline, and the Bidder's name and address. The envelope may be mailed, hand delivered, or delivered by courier or package delivery service. D. One Original Bid and two copies shall be mailed,hand delivered,delivered 544 5 by courier or package delivery service to the City Clerk, City of Vernon, 4305 Santa Fe Avenue, Vernon, CA 90058. E. Bids received after the Bid Deadline or at any place other than the Office of the City Clerk will not be considered. 4. BID FORMS—AUTHORIZED SIGNATURES A. The full name, business address, zip code, and business telephone number, with area code of the individual, partnership,joint venture, or corporation submitting the Bid shall be typewritten or legibly printed on the Bid Forms. The Bidder shall sign the form with his/her usual wet ink signature. B. Sole Proprietorship: An individual shall sign. C. Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners. D. Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Bid Forms must be listed in an authenticated Incumbency Certificate signed by the corporate secretary. A signature other than a corporate officer's will be accepted only if an authenticated Incumbency Certificate is attached. E. Joint Venture: Bidders shall use the appropriate section(s) listed above in B-D, based on their applicable situation. 5. BID FORMS—SCHEDULE OF BID PRICES A. The Bidder shall include in his/her Bid price(s) any and all expense or costs that may be necessary to complete the delivery in accordance with the requirements of the Contract. The cost of all mobilization and/or preparatory work for the shipment of equipment and/or supplies must be included in the Bid, and no extra compensation will be paid to Bidder. B. The Bidder shall state for each item on the Schedule of Bid Prices form, in clearly legible figures, the Base Bid, the alternates, and the unit price and item total or lump sum, as the case may be, for which he/she proposes to supply materials and equipment. Bids must not contain any erasures, interlineations, strike-throughs or other corrections unless the same are suitably authenticated by affixing in the margin immediately opposite such erasure or correction the initials of the person(s)signing the Bid. If any Bid, or portion thereof, is determined by the City to be illegible, ambiguous or inconsistent, City may reject such a Bid as being non-responsive. C. In the case of a unit price item, the amount set forth, as the item total shall be the product of the estimated quantity times the unit price Bid. In the 545 6 event of a discrepancy between the unit price Bid and the item total,the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, or is the same amount as the entry for the item total, then the item total shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern. D. All requested Alternates,if any,shall be Bid. See the Schedule of Bid Prices for more information and the list of Bid Alternates, if any. If no change in the Base Bid is required, enter"No Change." 6. BIDDER'S STATEMENTS OF QUALIFICATIONS A. Each Bidder shall be required to complete, execute and submit with its Bid, the form entitled "Bidder's Statement of Qualifications." B. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the contract documents. In selecting the lowest responsible Bidder,consideration will be given not only to the Bidder's financial standing but also to the general competency of the Bidder for the performance of the work covered by the Bid. By submitting a Bid,each Bidder agrees that the City,in determining the successful Bidder and its eligibility for the award, may consider the Bidder's experience with similar types of furnishing and delivery performance under other contracts, financial condition,reputation in the industry,and other factors which could affect the Bidder's fulfillment of the request. 7. BIDDER'S AFFIDAVIT OF NON-COLLUSION An Affidavit of Non-Collusion in the form attached to this Notice Inviting Bids as Exhibit A, shall be signed under penalty of perjury, certifying that the Bid is not the result of and has not been influenced by collusion. Bidder shall submit this form with its Bid. Any Bid made without such affidavit, or believed to be made in violation of the requirements set forth in the affidavit form, maybe rejected. 8. INSURANCE REQUIREMENTS The Bidder shall submit to its insurance company or insurance agent the Insurance Requirements in this Specification and the Contract Documents. The insurance company's underwriter or agent must complete the Insurance Requirements documentation which states that the insurer's underwriter or agent will furnish the City with the required insurance documents within fourteen (14) days after the Bidder's having been notified of the Contract's award. The Bidder shall submit this form with its Bid. Any Bid made without this statement, or made with an 546 7 incomplete statement, maybe rejected. 9. PRICES AND PAYMENTS Approximate quantities listed in the Schedule of Bid Prices are estimates given for comparing Bids, and no claim shall be made against the City for excess or deficiency therein, actual or relative. 10. SUBSTITUTIONS No requests for substitution of any material, device, product, equipment, fixture, form, or type of construction shall be considered by City prior to award of the Contract. Bidders shall submit all requests for substitution and substantiating data, within five (5) calendar days from the date of the notice awarding the Contract. Authorization of a substitution is solely within the discretion of the City. (a) Brand Name or Equal_ Specifications may refer one or more brand name products followed by the words "or equal." "Or equal" submissions will not necessarily be rejected because of minor differences in design, construction, or features which do not affect the suitability of the product for its intended use, except in those instances where the product is designated to match others in use on a particular improvement either completed or in the course of completion. The burden of proof that the product is equal for the intended use is on the Bidder. (b) Items Must be New and Current. Unless otherwise specified, the items offered shall all be new and the latest model, make, or manufacture, and free from defects and imperfections. (c) Bids on Alternate Items. When any Bidder offers an alternate item for consideration, the Bidder will give complete specifications, name the brand and demonstrate that the alternate item is equal. The City reserves the right to reject any alternate item which it determines is not equally suitable for the specified purpose. The burden of proof is on the Bidder. 11. RETURN OF IMPROPER BIDS Bids submitted after the Bid Deadline are non-responsive and shall be returned to the Bidder unopened. Oral, telephonic, telegraphic, facsimile or electronically transmitted Bids shall not be considered unless the Notice Inviting Bids expressly permits such means of transmittal. 12. WITHDRAWAL OF BIDS Bidder may withdraw its Bid either personally or by written request any time prior to the scheduled Bid Deadline by notice to the City's Contact Person designated in the Notice Inviting Bids. If such notice is written, it shall be signed by the Bidder 547 8 and shall be date-stamped and time-stamped by the City upon receipt. Withdrawn Bids may be resubmitted before the Bid Deadline provided that they are in full conformance with these Instructions to Bidders. Once submitted and opened, all Bids are irrevocable,except as otherwise provided by law. Requests for withdrawal of Bids after the Bid Deadline shall be made only in accordance with California Public Contract Code § 5100, et seq. Bidder agrees by submitting a Bid that such Bid shall remain open, is irrevocable, and may not be modified, withdrawn, or cancelled for a period of ninety(90) days after award of the Contract. 13. OPENING AND EVALUATION OF BIDS A. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location listed in the Notice Inviting Bids. A tabulation of all Bids received will be available for public inspection at the Office of the City Clerk, 4305 Santa Fe Avenue, Vernon,CA during regular business hours for a period of not less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the sole judge regarding the suitability of the products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. If Bid Alternate Items are called for, the lowest Bid shall be determined according to Paragraph 15 below. B. Evaluation of Bids. 1. Mandatory Qualifications. A Bid shall be rejected as non- responsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Notice Inviting Bids 2. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Requirements and Bidding Documents. 3. Responsible Bidder. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the Bidding Documents. 4. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the delivery of the equipment covered by the Bid including, but not limited to, the experience of the Bidder in supplying and delivery of equipment and 548 9 materials for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder's experience with similar types of delivery of equipment or materials, conduct and performance under other contracts,financial condition,reputation in the industry, and other factors which could affect the Bidder's fulfillment of the request. A. Tie Bids. If two or more Bids meeting the specifications and other requirements of the Bidding Documents are tied for low price, the Bids will be treated as follows: (i) if there is a significant difference in the responsibility of the Bidders (including ability to deliver in the quantity and at the time required), the award will be made to the Bidder who is deemed to be the most responsible. (ii) if there is no significant difference in the responsibility of the Bidders, but there is a difference in the quality of the equipment or materials offered, the Bid offering the best quality of services will be accepted. (iii) if there is no significant difference in the responsibility of the Bidders and no difference in the quality of the items offered, the Bid offering the earliest delivery time will be accepted in any case in which the Bid information specified that the needs of the City require delivery as early as possible. In all other cases, delivery time will not be considered in making awards so long as the Bidder states delivery will occur not later than the time specified in the Bid information as the latest acceptable delivery time. (iv) if the Bids quoting the same price are equal in every respect, the award may be split or made by lot. 14. AWARD OF CONTRACT The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid Opening. 15. BASIS OF AWARD A. A Contract will be awarded to the lowest responsive and responsible Bidder 549 10 meeting all requirements set forth in these Bidding Documents. B. City reserves the right in its sole discretion to select any, all, or none of the Bid Alternates at the time of award of the Contract, regardless of whether such Bid Alternates were used in the analysis to determine the lowest Bid. 16. EXECUTION OF CONTRACT Within fourteen (14) calendar days after being notified by City that it has been awarded the Contract, Bidder shall deliver to the City the following documents: A. One (1) copy of the City's Purchase Contract, in the form included herein as Exhibit B, properly executed by Bidder and, if Bidder is a corporation, evidence of its corporate existence and that the persons signing the Contract are authorized to do so. B. Properly executed policies of all of the following: (a) the Commercial General Liability Insurance, (b)the Automotive Liability Insurance, and(c) Professional Liability, if required, and (e) the corresponding endorsements for each policy in accordance with the requirements set forth in Article 12 of the General Conditions. In the event that the fourteenth calendar day falls on Saturday, Sunday, a legal holiday for the State of California,or on days when City Hall is closed,the aforesaid documents shall be delivered by the following Working Day. After receipt of said documents within said time period or any extension thereof granted by the City, the City shall execute the Contract and return one (1) of said three (3) copies to Bidder for its files. 17. PUBLIC RECORDS City seeks to conduct its business openly. Upon opening, all Bids shall become a matter of public record and shall be regarded as public,with the exception of those elements of each Bid that are identified by the Bidder and plainly marked as "trade secret,""confidential," or"proprietary," including any Statement of Qualifications and financial statements submitted by Bidders. Each element of a Bid which a Bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents, or other, non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection and copying,the City will notify the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court of competent jurisdiction to prevent such release. If disclosure is required under the California Public Records Act or otherwise by law (despite the Bidder's request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof. 550 11 Bidder shall indemnify, defend (including Bidder's providing and paying for legal counsel for City), and hold harmless City, its officers, agents, employees, and representatives from and against all liability,claims, suits,demands,damages,fines, penalties, costs, or expenses arising out of or alleging City's refusal to publicly disclose one or more records that Bidder identifies as protectable, or asserts is protectable. 18. SPECIAL CITY REQUIREMENTS Special City forms and their instructions are an integral part of these specifications and failure to submit same may be grounds, in the sole discretion of the City, for rejection of any Bidder. A. Equal Employment Opportunity in Contracting. The City of Vernon is committed to a policy of equal opportunity in contracting. Qualified firms including small businesses and businesses owned by women, minorities, and disabled persons are encouraged to submit bids or proposals. Bidders expressly agree to comply with the City's ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting the Contract. Bidder certifies and represents that during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, religious belief, color, national origin, citizenship, ancestry, disability, sex, age, medical condition, pregnancy, sexual orientation or marital status. Bidder certifies that it will not maintain any segregated facilities. Bidder shall comply with all applicable Federal and California laws including, but not limited to, the California Fair Employment and Housing Act(California Government Code Section 12900,et seq.), California Labor Code Section 1735, and The Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.). Bidder shall require like compliance by all Subcontractors employed on the Work. 19. BID PROTEST PROCEDURES A. Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions: 1. The Bid protest is in writing; 2. A protest based upon alleged defects or improprieties in the Bidding Documents is filed with the City prior to the Bid Deadline; 551 12 3. All other protests are to be filed and received by the City no more than five (5) calendar days following the City's notice of intent to award the Contract; and 4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence. B. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid. C. Bid Dispute Indemnification. In the event of a Bid dispute based upon the Bidder's submission of this Bid and the City's acceptance of same, the Bidder shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages, and costs arising therefrom if such dispute or action arises solely upon the award of a Contract in compliance with federal, state, and local laws. [END OF DOCUMENT] 552 13 PART II - DETAILED SCOPE SPECIFICATIONS SPECIFICATION NO. AR-2018-1 FOR OVERHEAD AUTOMATIC RECLOSERS CITY OF VERNON PUBLIC UTILITIES DEPARTMENT 553 14 1. SCOPE Supplier shall furnish all work for providing three-phase, Automatic Recloser,use on the City of Vernon's overhead distribution system. The Recloser sizes that the City requires are as listed in the Attachment Unit Price Bid Form. 2. APPLICABLE STANDARDS 2.1 The Recloser shall conform to the applicable sections of the following standards to the extent referenced in this Specification, and as amended to the date of this Specification which, by reference, are included as part of this Specification. 1. ANSI C37.60 High Voltage Switchgear and Control Gear Part 111: Overhead, Pad-Mounted, Dry Vault, and Submersible Automatic Circuit Reclosers and Fault Interrupters for alternating current systems up to 38 W. 2. ANSI C62.41 IEEE Recommended Practice for Surge Voltages in Low-Voltage AC Power Circuits 3. ANSI C37.90 IEEE Standard for Relays and Relay Systems Associated with Electric Power Apparatus. 2.2 In the event of conflict between the codes and standards and this Specification, Supplier shall notify City of Vernon Public Utilities Department and secure a written clarification before proceeding with the work. 3. GENERAL The automated distribution fault interrupting system shall conform to the following specification. 3.1. The fault interrupting system shall be an outdoor, three-pole device incorporating vacuum fault interrupters, individually operated by magnetic latching actuators capable of 2 milliseconds close-open(pulse) operation; an integral power module(s); an integral protection and control module; an integral communication module; and integral sensors. 3.2. All metallic housing components shall be stainless steel or corrosion resistant non- painted materials, and all components shall be mounted on a unitized stainless-steel base. 554 15 3.3. The unitized base shall be furnished with single-point lifting means to facilitate installation. 3.4. The unitized base shall include provisions for mounting and grounding three surge arresters on each side. No additional grounding connections shall be required for the surge arresters. 3.5. Polymer-housed metal-oxide surge arrestors shall be factory-installed and wired on both sides of the fault interrupting system. 3.6. Appropriate venting shall be provided to prevent gas and moisture buildup within the unitized base. Vents and seals shall prevent insects, dust, wind-driven rain, and fluid from pressure-washing from entering the base, protection and control module, and communication module. 3.7. The fault interrupting system shall be furnished in the Disconnect Style, in the Upright-Cross arm mounting configuration. With two phases on one side of the pole, and one phase on the other side of the pole. The integral three-pole group- operated disconnect shall provide a visible air gap and can be operated with a hot stick from below the unit. It shall be interlocked to permit operation only when the fault interrupters are open. The disconnect shall be capable of the full load current capacity and the fault current capability of the unit. The disconnect shall include: a. Maintenance-free wiping contacts to prevent operational difficulties arising from corrosion or frost. b. Maintenance-free bearings. c. Low-resistance contacts indicating the open and Closed positions of the disconnect. 3.8. Control power shall be derived from two integral power modules, each fed from a different phase on both sides of the fault interrupting system. 3.9. The integral power module(s) shall provide all control power for the fault- interrupting system in standalone (non-communicating) applications. No batteries shall be required but ac line voltage must be available to the integral power module(s). 3.10. Wildlife protection shall be furnished for the fault interrupting system to reduce wild-life-related nuisance outages. 3.11. The fault interrupting system shall be suitable for application in an ambient temperature range of-40°C to +40°C. 555 16 The manufacturer shall have a minimum of 10 years' experience in the production of distribution automation and protection equipment. 4. FAULT INTERRUPTERS 4.1. Each fault interrupter shall be furnished with a magnetic latching actuator, described in Section 3.0, providing a close-open (pulse) of 2 millisecond or less. 4.2. The fault interrupter housing shall be molded from cycloaliphatic epoxy resin. 4.3. The fault interrupter and actuator shall be maintenance-free. They shall have been tested and rated for at least 10,000 mechanical close-open operations. 4.4. A color-coded open/close indicator shall be provided for each fault interrupter, on the underside of the unitized base that indicates red for open and green for closed. The indicator shall be readily visible from the ground. 4.5. Mechanical loading from jumpers to the fault interrupter terminal pads shall not exceed 90 lbs. in-line, and 30 lbs. perpendicular to the terminal pads,per IEEE Standard ANSI C37.32-1996 Section 8.8.2.2. 5. RATINGS Voltage BIL Continuous Interrupting,. KV Amp Sym. Amp 7.20 110 16,000 16.34 125 630 12,500 6. MAGNETIC LATCHING ACTUATORS, OPERATING MECHANISM,AND EXTERNAL CONTROL LEVERS 6.1. The magnetic latching actuators shall be capable of electrically opening and reclosing the fault interrupters, as well as performing pulse closing circuit testing. 6.2. The actuator shall utilize direct drive magnetic actuation or solenoid actuation. No solenoid shall remain energized when either in the open or closed position. 6.3. Pulse closing circuit testing shall rapidly close and open the interrupters to produce a current pulse of 2 to 8 millisecond duration. Detection algorithms shall 556 17 analyze the current pulse to determine if a fault is present. The fault interrupting system shall not close if the fault is still present. 6.4. The operating mechanism shall provide three-phase tripping of the vacuum interrupters and three-phase lockout. The unit shall be configurable to allow single phase or three phase operation. 6.5. An external open/close/ready lever shall be provided, allowing manual three-phase tripping of the vacuum interrupters using a standard or extendible hook stick. Control power shall not be required. 6.6. When the interrupters have been tripped by means of the open/close/ready lever, electrical closing of the interrupters by the magnetic latching actuators shall be mechanically blocked until the lever is returned to its ready position. The open/close/ready lever shall have provision for tagging or locking in the open position. 6.7. The magnetic latching actuators shall be electrically interlocked with the integral disconnect discussed in Section 1.07, when furnished, such that the magnetic actuators can only be operated when the disconnect is in the fully open or fully closed position. The disconnect shall be mechanically interlocked such that it can only be operated when the fault interrupters are open. 6.8. An external lever shall be provided to allow manual application of a hot line tag, to mechanically prevent reclosing functions and allow quick trip operation while hot- line work is being performed. The lever shall have provision for tagging or locking in the hot line tag active position. It shall only be possible to remove a manually applied hot line tag using this lever. If the lever is operated to give a second "remove" command, it shall also remove a hot line tag applied by a SCADA or secure WiFi command. 6.9. The unit shall incorporate a Ground defeat mechanism, mechanically and electronically, to allow defeat of the ground relay during paralleling operations. 7. CONTROL AND COMMUNICATION 7.1. Control group, consisting of a protection and control module and a communication module, shall be located in the base of the fault interrupting system. The modules shall be removable while the unit is energized with a module-handling fitting attached to a standard 8-foot hookstick. 557 18 7.2. The communication module shall communicate, via a secure WiFi connection, to a user-furnished laptop computer within range. Required configuration software shall be provided with the fault interrupting system. The unit shall not transmit a WiFi signal until an encrypted wake-up message is sent by the securely recognized laptop. All wireless communications shall be adequately encrypted with user definable encryption keys and password protected for security purposes. The control program shall permit the selection of local or remote operation. It shall also indicate the open/closed position of each fault interrupter,phase voltages and currents, reason for a phase trip, etc. When local operation has been selected, the control program shall command local electrical opening and closing of the fault interrupters. 7.3. Trip curves shall be permanently resident in control memory, even upon loss of all ac or do power. Trip curves shall be selectable from a library of Industry standard recloser Time Current Curves. 7.4. The control program shall feature selectable programming for a minimum of four cycles for recloser control (i.e. three openings) with separate and different programmable timing for each cycle. 7.5. The control program shall indicate the position of the integral disconnect discussed in Section 1.07, when furnished 7.6. The communication module shall include an integrated Global Positioning System clock for 1 millisecond accurate event time-stamping of events. 7.7. A status light on the protection and control module shall provide local indication of normal operation, WiFi connection and disconnection, and loss of control voltage. The status light shall also provide local indication that the open/close/ready lever has been moved from the ready position to the open position, from the open position to the ready position, and from the ready position to the closed position. 7.8. A hot line tag light on the protection and control module shall provide local indication of hot line tag application or removal. 7.9. An integrated communication antenna mounting system consisting of a female N- Type antenna connector with integral surge suppressor shall be mounted to the unitized base, for use with a radio in SCADA applications. The connector shall permit installation of a remotely located antenna. 558 19 7.10. Non-volatile memory module installed in the unitized base shall back up configuration data and site-specific information such as the device identifier, sensor calibration data, and operation counter reading. If the protection and control module is replaced, site-specific information shall be loaded in the new module, and as an option, the module shall be fully configured automatically, upon insertion in the base. Sensor calibration data and the operation counter reading shall not change when new set points are loaded in the memory module. 7.11. The IntelliTEAM II® SpeedNet control group shall be furnished with an S&C SpeedNetTM Radio, providing communication via DNP 3.0 Protocol, and IntelliTEAM II software. User-replaceable batteries in the communication module shall support operation for a minimum of four hours after loss of ac line voltage on both sides of the fault interrupting system, permitting extended dead-line switching and SCADA communication. Or similar. 7.12 The control group shall be furnished with fiber optic RTU. 7.13 The control shall include the following protection and control elements: I.Simultaneous independent directional phase, ground, and negative- Sequence time-overcurrent elements. II.Simultaneous independent directional phase, ground, and negative- Sequence instantaneous-overcurrent elements. III.Simultaneous independent directional phase, ground, and negative- Sequence definite-time elements. IV.Directional blocking overcurrent elements. V.Intelligent fuse saving overcurrent elements. VI.Overvoltage/under voltage elements. The protection and control elements shall enable sequence coordination, Phase unbalance detection, and synchronization check functions, and include a cold-load pickup modifier. 8. SENSORS 8.1 Voltage and current sensors shall be integrally molded into the fault interrupter housings. 8.2 The sensors shall provide three-phase monitoring of line current and three-phase monitoring of system line voltage on both sides of the fault interrupting system. 559 20 8.3 Total system voltage sensing accuracy shall be within f2% across the tested temperature range of-40°C to +40°C. 8.4 Total system current sensing accuracy shall be within f2% across the tested temperature range of-40°C to +40°C, and linear over the full range of load and fault current. 9. TESTS The following design tests shall have been performed on the fault interrupter, and certified test reports shall be provided upon request: a. Interrupting: ANSI C37.60-2003 b. Dielectric: ANSI C37.60-2003 c. Temperature Rise: ANSI C37.60-2003 d. Short Time: ANSI C37.60-2003 e. Fault Closing: ANSI C37.60-2003 f. Mechanical Endurance: ANSI C37.60-2003 The following design tests shall have been performed on the control, and certified test reports shall be provided upon request: a. Electrostatic Discharge: IEC 801.2 (IEC 1000-4-2) b. Fast Transient: IEC 801.4 c. Power Line Surge: ANSI C62.41 d. Surge Withstand: ANSI C37.90.1 e. Radio-Frequency Interference: ANSI C37.90.2 f. Electromagnetic Interference: FCC Part 15 Class B g. Electromagnetic Compatibility: EN 61000-4-3 h. Dielectric: ANSI C37.90 10. OPERATING PERFORMANCE The Apparatus shall perform in accordance with the conditions set forth in This Specification. 560 21 BIDDER'S CHECKLIST The following list is provided to assist bidders to eliminate errors and omissions which may render your bid unacceptable. DOCUMENTS TO INCLUDE: Bid packages must include the following completed documents: o Signature Page and Legal Status o Unit Price Bid Form (complete the column entitled"Bid Unit Price" if you do not wish to bid on a particular item, write "NO BID") o Affidavit of Non-Collusion by Contractor Form o City of Vernon Vendor List Questionnaire Form HOW TO SUBMIT THE BIDS: ✓ Bids must be signed and submitted in TRIPLICATE. Bidder must submit bids in an ORIGINAL AND TWO COPIES. ✓ All bids shall be enclosed in sealed envelopes,distinctly marked"Bid"with the title of the bid and the bidder's name address appearing on the outside. ✓ Bids should be addressed to: City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 TIMING TO SUBMIT AND OPEN BIDS The City Clerk must have received the bids by 2:00 p.m., on the day listed in the Notice Inviting Bids. The City strongly recommends that bidders either hand deliver or mail well before that time and date to ensure that it is timely received. At the time of the bid package opening, the City Clerk will open the bid packages and acknowledge the receipt of Unit Price Bid Form from Manufacturer/Supplier. Once all bid packages are opened, and the bids announced, the Unit Price Bid Forms will be made available for public review. 561 22 SIGNATURE PAGE AND LEGAL STATUS The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the City accept this bid. Bid by (Name of Firm) Legal status of bidder: Please check the appropriate box Corporation/LLC State of Incorporation Partnership List Members (attach additional sheets if necessary) DBA State full name DBA Other Explain Signature of Bidder Title (Authorized Signature) Address City State Zip Telephone No. ( ) Signed this_day of 12013 ADDENDUM NO. BIDDER'S INITIALS 1. 2. 3. 562 23 UNIT PRICE BID FORM SPECIFACTION NO. AR-2018-1 UNIT PRICE BID FORM VERNON PUBLIC UTILITIES DEPARTMENT AUTOMATIC RECLOSERS USED THE CITY OF VERNON AND EXPECTED PURCHASING QUANTITIES NOTE: All taxes and fees (local, state, federal, etc.) must be included in the Bid Price. Invoices for separate charges will not be accepted. Bid Maximum Continuous Interrupting, Number of Unit Bid Price Taxes and Unit Bid Price Item Total Item Voltage Current Sm.Amp units (S) Fees (S) (S) Number (W) Rating expected to Excluding (S) Including Including (Amps) be ordered ALL taxes& ALL taxes& ALL taxes& fees Fees Fees 1 15 600 16,000 4 2 27 600 12,500 16 ALTERNATIVES TO REQUESTED DESIGN,IF ANY: Bid Maximum Continuous Interrupting, Number of Unit Bid Price Taxes and Unit Bid Price Item Total Item Voltage Current Sm.Amp units (S) Fees (S) (4) Number (W) Rating expected to Excluding (S) Including Including (Amps) be ordered ALL taxes& ALL taxes& ALL taxes& fees Fees Fees 1 15 600 16,000 4 2 27 600 12,500 16 563 24 EXHIBIT A AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR 564 25 AFFIDAVIT OF NON-COLLUSION AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is (Insert"Sole Owner",'Partner",'President,"Secretary",or other proper title) of (Insert name ofbidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner,directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof, or divulge information or data relative thereto,to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct By: Title: Date: 565 26 EXHIBIT B TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT(FOR GOODS) 566 27 TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT (FOR GOODS) - CITY OF VERNON This is a government contract. The terms are not changed by any words added by Contractor, nor superseded because of any form used by Contractor in the course of business. Any change in terms must be agreed to by an authorized representative of the City, in writing. Acceptance by the City of goods, materials, or services is not an acceptance of Contractor's other terms. 1. Parties: (a) Purchaser: City of Vernon("City"); (b) Contactor: As set forth on the attached Purchase Order/Contract. 2. Terms: (a)the term "goods" includes goods, material, chattels, equipment, machinery, manufactured articles, merchandise, fixtures,products, software, appliances, and any other items to be supplied pursuant to this Purchase Order/Contract; (b) the term"warranty" includes, warranties, guarantees, representations, and promises. 3. Contractor agrees to furnish the goods, materials, or services described in the Purchase Order/Contract to which this is attached and subject to all terms and conditions of the Purchase Order/Contract, this Attachment to the Purchase Order/Contract, and all other attachments hereto. 4. Contractor agrees to submit all invoices to the address indicated on the Purchase Order/Contract. 5. Contractor agrees to invoice at net prices without federal excise tax or federal fuel tax. 6. Contractor agrees to show on all invoices the name of the department to which goods or services were furnished, and whether the invoice covers complete or partial delivery or performance, the Purchase Order/Contract number, and any applicable cash discount. 7. Contractor agrees to prepay transportation charges and show them separately on all invoices. 8. Contractor agrees to show applicable sales or use tax as separate items on all invoices. 9. Clear title and risk of loss to all materials furnished under the Purchase Order/Contract shall pass to the City upon delivery and loading of conforming goods or materials at the F.O.B. point designated in the Purchase Order/Contract. 10. City shall have no responsibility for payment of over-shipments, goods not delivered due to shortages, theft, or otherwise non-conforming shipments. 11. Any item ordered on the face hereof that is listed in the Safety Orders of the California Division of Industrial Safety shall fully comply with the latest revised requirements of said Safety Orders. 567 28 12. The goods shall be tendered by delivery to City at the time and place specified in the Purchase Order/Contract. Contractor is responsible for maintaining and providing proof of delivery. If transportation of the goods is undertaken by an entity other than Contractor, Contractor shall be responsible for and handle all claims against such entity for shortages, damages, theft, and other such occurrences. All goods, materials, and equipment ordered shall, except as otherwise noted in this Purchase Order/Contract, be delivered in a new and unused condition. Unless otherwise specified, all products and goods are to be packed in accordance with the best commercial practice. 13. All automotive equipment delivered to the City shall meet all requirements of the latest revision of the California Vehicle Code and of the Federal Department of Transportation. 14. Contractor warrants to City that all items covered by this Purchase Order/Contract conform to any applicable samples, drawings, specifications,plans, or other descriptions provided by Contractor and expected by City(collectively, "Specifications"). Contractor is not authorized to substitute goods with different Specifications unless agreed to in writing by City. All goods shall be merchantable; fit for City's intended purpose; of good material, workmanship and design, and free from defect. Contractor also guarantees that the goods are of sufficient size or capacity to perform as specified. This Purchase Order/Contract incorporates by reference any and all warranties (express, implied, oral, or written) made by Contractor prior to or at the time this Purchase Order/Contract is accepted, including those contained in brochures, catalogues, advertisements, owner's manuals, etc., provided that in the event of a conflict, the warranty providing the most protection to City shall prevail. All warranties shall survive inspection, acceptance, and payment. 15. Within a reasonable time after delivery of the goods, City shall have the right to inspect the goods to determine their conformity with the Specifications. Thirty(30) days from the date of delivery or installation is deemed to be the reasonable time for City to inspect the goods. If all or any part of the goods are deemed to be non-conforming, City may reject such non-conforming goods, whereupon such rejected goods promptly shall be removed by Contractor at Contractor's cost, and the Purchase Price with respect to such rejected goods either shall be refunded by Contractor if already paid, or shall be reduced if still owing. In either case, if City so directs in writing, Contractor shall promptly replace such non-conforming goods with goods conforming to the Specifications. All direct and incidental costs of rejecting, removing, and replacing such non- conforming goods shall be borne by Contractor. 16. Notwithstanding anything to the contrary contained in the Purchase Order/Contract, in no event shall Contractor be entitled to any payment on account of lost profits or consequential damages in connection with any termination of the Purchase Order/Contract, or otherwise in connection with the Purchase Order/Contract. 17. Prior to the issuance of the Purchase Order/Contract, Contractor may be required to provide to City evidence of insurance. Failure to maintain the required amounts and types of coverage throughout the duration of services supplied shall constitute a material breach of this Purchase Order/Contract and shall entitle the City to terminate this Purchase Order/Contract. 568 29 18. As respects acts, errors, or omissions in the performance under this Purchase Order/Contract, the Contractor agrees to indemnify and hold harmless the City, its officers, elected officials, agents, employees, representatives, and volunteers from and against all claims, demands, defense costs, liability, or consequential damages arising out of the Contractor's negligent acts, errors, or omissions in the performance under the terms of this Purchase Order/Contract or those of Contractor's subcontractors or anyone for whom Contractor is legally liable. As respects all acts or omissions which do not arise directly out of the performance of this Purchase Order/Contract, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, the Contractor agrees to indemnify, defend(at City's option), and hold harmless the City, its officers, elected officials, agents, employees, representatives, and volunteers from and against all claims, demands, defense costs liability, or consequential damages arising out of or in connection with the Contractor's (including Contractor's employees, representatives, subcontractors or anyone for whom the Contractor is legally liable)performance or failure to perform under this Agreement: excepting those which arise out of the sole negligence of City. Contractor shall indemnify and save harmless City from laborers, mechanics', and materialmen's liens upon materials, equipment, work in progress, or the premises on which the work is to be performed. 19. Contractor shall not perform work on City owned property, and shall not commence work, or cause materials to be delivered to the job site, until so authorized in writing by the Head of the Department(or designee) for whom the work was ordered. 20. Contractor certifies and represents that, during the performance of this Purchase Order/Contract, the Contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, or marital status. Contractor further agrees that it will not maintain any segregated facilities. 21. Contractor shall obtain a City Business License under the terms and conditions of Vernon City Code, Sections 5.20, et seq., where required. 22. Contractor hereby represents, warrants, and certifies that no officer or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any board, commission, or committee, except to the extent permitted by law. 23. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Purchase Order/Contract and/or is paying the amounts to which Contractor is properly entitled to under the Purchase Order/Contract or for other purposes relating to the Purchase Order/Contract. The Contractor shall maintain and preserve all such records for a period of at least 3 years after the termination of the Purchase Order/Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall,upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit 569 30 at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead. 24. It is understood that in the performance of any services herein provided, for Contractor shall be, and is, and independent contractor, and is not an agent or employee of City and shall furnish such services in its own manner and method, except as required by this Purchase Order/Contract. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and any subcontractors, agents or employees are not entitled to any of the benefits or rights afforded employees of City, including,but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or Workers' Compensation insurance benefits. 25. Contractor shall not assign or transfer this Purchase Order/Contract or any rights hereunder without the prior written consent of the City which may be withheld in the City's sole discretion. Any unauthorized assignment of transfer shall be null and void and shall constitute a material breach of Contractor of its obligations under this Purchase Order/Contract. 26. Time is strictly of the essence of this Purchase Order/Contract and each and every covenant, term and provision hereof. 27. The City's waiver of any term, condition, breach or default of this Purchase Order/Contract shall not be considered to be a waiver of any other term, condition, default of breach, not of a subsequent breach of the one waived. 28. The provisions of Vernon's Living Wage Ordinance, Vernon City Code, Sections 2.131, et seq., require that contractors providing labor or services to the City pay employees in accordance with the Ordinance. 29. The City reserves the right to cancel any portion of this Purchase Order/Contract at any time prior to the delivery of goods. 30. This Purchase Order/Contract does not and is not intended to confer any benefit on or create any right exercisable or enforceable by any third party. 31. This Purchase Order/Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the County of Los Angeles, shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 32. This Purchase Order/Contract, including any Exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, 570 31 documentation, and agreements (written or oral). In case of conflict between the terms of this Purchase Order/Contract and the terms of any other document which is a part of this transaction, the terms of this Purchase Order/Contract shall strictly prevail. Any and all additional terms and conditions must be approved by the City Attorney in writing. 33. If any provision of this Purchase Order/Contract shall be determined to be invalid or unenforceable, such provision shall be deemed to be severed and the remainder of the Purchase Order/Contract shall be given full force and effect. 34. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby, Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. "Force Majeure" shall mean an event beyond the control of either party, which prevents either party from complying with any of its obligations under this Agreement, including but not limited to: (a) any act of God(e.g., fires, explosions, earthquakes, drought); (b) riot or strikes; or(c) acts or threats of terrorism. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Purchase Order/Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Purchase Order/Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this Purchase Order/Contract in its entirety at no cost to the City, owing only for goods and services completed to that point. 571 32 ATTACHMENTS CITY OF VERNON 4305 Santa Fe Avenue,Vernon, California 90058 Telephone (323) 583-8811 Vendor List Questionnaire Affidavit of Equal Opportunity& Non Segregation In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location,under its control, where segregated facilities are maintained. Name of Company Business Telephone Address Fax Number City State Zip Contact Person E-mail Address Tax ID Number(or Social Security Number) Remit Address (if different) Please state clearly and concisely the type(s) of goods and services your company provides: 573 34 STANDARD INSURANCE REQUIREMENTS Please refer to the insurance requirements listed below. We suggest that you provide your insurance broker/agent with a copy of these requirements and request that they provide Certificates of Insurance complete with copies of all the required endorsements. 1. Certificate of Insurance for Automobile Liability with coverage as indicated: • $1,000,000 combined single limit including owned,hired, and non-owned liability coverage. 2. Certificate of Insurance for Workers Compensation with coverage as indicated: • $1,000,000 per accident; or • Provide a"waiver"form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of Contract; or • Provide a copy of permissive self-insurance certificate approved by the State of California. 3. Certificate of Insurance for General Liability with coverage as indicated: • Minimum limits of at least$1,000,000 per occurrence and$2,000,000 aggregate written on an Insurance Services Office(ISO) Comprehensive General Liability"occurrence"form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. 4. Certificate of Insurance for Professional Errors/Omissions with coverage as indicated: • $1,000,000 combined single limits. 5. Additional Insured Endorsement: • Endorsement must include reference to the Policy Number and the Insured as they appear on the Certificate.Blanket endorsements are also acceptable. • The City of Vernon,its director,commissioners, officers, employees, agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance. *If employing other contractors as part of the services rendered, Contractor's Protective Coverage is required. All subcontractors may be included as insured under Contractors own policy or the Contractor shall furnish proof of separate insurance for each subcontractor, meeting the requirements set forth herein. CERTIFICATE HOLDER MUST BE LISTED ON CERTIFICATE AS: City of Vernon Risk Management 4305 Santa Fe Avenue Vernon, CA 90058 574 35 SIGNATURE PAGE AND LEGAL STATUS The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the City accept this bid. Bid by �.��/C l�C'k D b (Name of Firm) Legal status of bidder; Please check the appropriate box / Corporation/LLC State of Incorporation dQ1A)0-k Partnership List Members (attach additional sheets if necessary) DBA State full name DBA Other Explain Signature of Bidder /�/�! Title (A thorized Signature) Address 1).101 Uk,5 Lr4 &f_ City d, CL.State Zip Telephone No. Signed this/F"Jay of� L)ri! 12018 ADDENDUM NO. BIDDER'S INITIALS 1. 2. 3. 575 23 UNIT PRICE BID FORM SPECIFACTION NO. AR-2018-1 UNIT PRICE BID FORM VERNON PUBLIC UTILITIES DEPARTMENT AUTOMATIC RECLOSERS USED THE CITY OF VERNON AND EXPECTED PURCHASING QUANTITIES NOTE: All taxes and fees (local, state,federal, etc.) must be included in the Bid Price. Invoices for separate charges will not be accepted. Bid Maximum Continuous Interru t�inz Number of Unit Bid Price Taxes and Unit Bid Price Item Total Item Voltage Current Svm_._Amg units (S) Fees (5) M Number (W) Rating expected to Excluding (S) Including Including (Amps) be ordered ALL taxes& ALL taxes& ALL taxes& fees Fees Fees 1 15 600 16,000 4 p� r� I 3loy3o3• 3��'$• 39,750 2 27 600 12,500 16 4105) 00 389R q4 44g504 71�� �• ALTERNATIVES TO REQUESTED DESIGN,IF ANY: 1• 0/6 Bid Maximum Continuous Interring, Number of Unit Bid Price Taxes and Unit Bid Price Item Total Item Voltage Current Svm.Amp units M Fees M (4) Number (W) Rating expected to Excluding M Including Including (Amps) be ordered ALL taxes& ALL taxes& ALL taxes& fees Fees Fees 1 15 600 16,000 4 � 35,qql-" 33gI. 39,34-• 6 �,'f54, 2 27 600 12,500 16 on yo,�5a• 3g��.t��f y�3,���.� �03,��3• 576 24 EXHIBIT A AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR 577 25 AFFIDA`TT OF NON-COLLUSION AFFIDANTT OF NON-COLLUSION BY CONTRACTOR STATE OF CAL,IFORNIA ) )ss COI NTY OF LOS ANGELES//yyr lpl'I-CQ /C i`('l�1 ,being first duly sworn deposes and says that he/she is Q'C (Insert"Sole Owner',"Partner", 'President,"Secretary",or other proper title) of � Q( ._b/g1-,J�� Insert nan F of bidder) who submits herewith to the City of Vernon a bid/proposai; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further rha+prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly yr indirectly,induce or solicit anyone else to submit a false.,r sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else wok.d submit false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not,in any manner,directly or indirectly seek by agreement,communisation or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else,or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit hismer bid/proposal price or any breakdown thereof,or the contents thereof,or divu;ge information or data relative thereto,to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals, except the City of Vernon,or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify un r penalty of perjury that the above information is/correct r _ 1 - - o By: Title: Date: 578 20 EXHIBIT B TERMS AND CONDITIONS OF PURCHASE ORDER/CONTRACT(FOR GOODS 579 27 ATTACHMENTS CITY OF VERNON 4305 Santa Fe Avenue,Vernon, California 90058 Telephone(323) 583-8811 vendor List Questionnaire Affidavit of Equal Opportunity&Non Segregation In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information. By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the i nited States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color,national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location,under its control, where segregated facilities are maintained. ,I Name of Company�����J (40 lrr�ss Telephone. 1`1`6ou 07- Address- f�o�Q�� Fax Number. City-(:;a,C.�u2 State o Zip p Contact Person E-mail Address movzlb o I(,�1,/ f�/c5 f, rax ID Number(or Social Security Numbers �G J��97 0 0 Remit Address (if different) PO 6oX Please state clearly and concisely the type�sl of goods and services your company provides: 581 34 STANDARD INSURANCE REQUIREMENTS Please refer to the insurance requirements listed below. We suggest that you provide your insurance broker agent with a ;opy of thc;se requirements and request that they provide Certificates of Insurance complete with copies of all the required endorsements. 1. Certificate of Insurance for Automobile Liability with co�erage as indicated: • $1,000,0"0 combined single limit including owned,hired,and non-owned lialility coverage. _'. Certificate of Insurance for Workers Compensation with coverage as indicated: • $1,000,000 per accident;or • Provide a"waiver"form certifying that no employees subject to the Labor Code's Workers' C,)mpensation provision will be used in performance of Contract; or • Provide a copy of permissive self-insurance certificate approved by the State of California. 3. Certificate of Insurance for General Liability with coverage as indicated: • Minimum limits of at least$1,000,000 per occurrence and$2,000,000 aggregate written on an Insurance Services Otfice(ISO)Comprehensive General Liability"occurrence"corm or its equivalent for coverage on an occurrence basis.Premises/Operations and Personal Injury coverage is required. 4. Certificate of Insurance for Prrtessiop. ..Frror:'omissions with coverage as indicated: • $1,0uu,u00 combined single limits. 5.Additional Insured Endorsement: • Endorsement must include reference to the Policy Number and the Insured as they appear on the Certificate.Blanket endorsements are also acceptable. • The City oY'V ernon,its director, commissioners,officers,employees,agents and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance. *If employing other contractors as part of the services rendered, Contra,;tor's Protective Coverage is requirea.All subcontractors may be included as insured under Contractors own policy or the Contractor shall furnish proof of separate insurance for each subcontra,;tor, meeting the requirements set forth herein. CERTIrICATE HOLDER MUST BE LISTED ON CERi'IFICATE AS: City of Vernon Risk Management 4305 Santa Fe Avenue Vernon,CA 90058 582 35 ti. x• l 1, r S&C PROPOSAL April 18, 2018 PRESENTED TO OneSource Distributors For City of Vernon IntelliRupter° PulseCloser Fault Interrupters Equipment S&C ELECTRIC COMPANY 666601ENo thRidgeBl d. 583 Excellence Through Innovation Chicago,IL60626-3997 www.sandc.com film] TITLE PAGE 1. Scope of Work&Pricing 3 2. Terms&Conditions 9 3. Clarifications 11 Appendix A Optional Accessories Appendix B S&C Price Sheets 150& 181 Appendix C S&C Price Sheet 155 Appendix D Upcoming S&C.Automation Equipment Workshops 584 �. The information contained in this document is proprietary,and is not to be used,reproduced,copied,or Page 2 distributed without the express written consent of S&C Electric Company.�-�2018 S&C ELECTRIC COMPANY 1. Scope of Work & Pricing OneSource Distributors and is pleased to provide a proposal for S&C IntelliRupter° PulseCloser° Fault Interrupters for the City of Vernon, CA, S&C's IntelliRupter PulseCloser is a unitized package of fault interrupting and control components that provides fault isolation and circuit restoration functions on an overhead distribution system. The IntelliRupter can operate as a standalone fault interrupter or, with appropriate options, can be integrated into a SCADA system and/or S&C IntelliTeam° SG Automatic Restoration System. PulseClosing TechnologyTM is a unique system that tests for line faults, without stressing system components or causing voltage sags For customers upstream of a fault. The IntelliRupter is available with an optional hookstick-operated visible disconnect that is interlocked with the vacuum interrupters so the disconnect can be opened or closed only when the pole-units are open. S&C's scope of work will include the following: 1.1 Equipment Item Qty Description Unit Price Total Radio Communications Option—With S&C SpeedNet Radio 1 4 IntelliRupter PulseCloser Fault Interrupter $36,303 $145,212 S&C Catalog No. 248122R1-P300C1B1N1T1R80W2 Mounted Per ED-851 S&C IntelliRupter PulseCloser, Upright Crossarm Model, Disconnect Style rated 15.5kV max, 110 kV BIL, 630 amperes rms continuous, 16 kA interrupting rating,with IntelliTEAM SG Bronze Level Software (standard),for use on a 7.2kV system,with the following options: • P300—External Power Supply only(to work on customer's 7.2kV operating system voltage) • C1—Standard Control Group with Battery Back-up for Communicating Installations. For IntelliTEAM SG Automatic Restoration, Automatic Source-Transfer, Automatic Loop Restoration, and SCADA • N 1—MacLean Power Systems Zforce Type ZHP (heavy duty) polymer-housed metal-oxide surge arresters,factory installed and wired on both sides of the IntelliRupter, 9 kV 7.65 kV M COV • T1—Ten-year IntelliRupter Fault Interrupter warranty—in lieu of standard two-year warranty. Matches standard 10- year warranty for control groups. - --- 585 The information contained in this document is proprietary,and is not to be used,reproduced,copied,or distributed without the express written consent of S&C Electric Company.02018 S&C ELECTRIC COMPANY Page 3 • R80- Factory Installed and wired S&C SpeedNet radio, provising high-speed network communication via DNP 3,0 protocol, and 900-MHz, 5-dBi gain antenna with male N- Type connector • W2- Wildlife Protection for Disconnect Style IntelliRupter • Qty 6 Connectors Cat. No.4741R2 • S&C Catalog No. 4450-IntelliRupter Module Handing Fitting Tool • S&C Catalog No. 4435-IntelliRupter Module Stub Handle Radio Topology Pre-Design Study and Radio Validation Survey Radio Topology Pre-Design Study and Radio Validation Survey services are required for IntelliRupters equipped with S&C SpeedNet radios and are included in this equipment price. For more details on these services, please refer to section 1.2 below. 2 16 IntelliRupter PulseCloser Fault Interrupter $41,052 $656,832 S&C Catalog No. 248123R1-P264C1B1N6T1R80W2 Mounted Per ED-851 S&C IntelliRupter PulseCloser, Upright Crossarm Model, Disconnect Style rated 27 kV max, 125 kV BIL, 630 amperes rms continuous, 12.5 kA interrupting rating,with IntelliTEAM SG Bronze Level Software (standard), with the following options: • P264-Two integral power modules fed from a different phase on both sides,Voltage Range 16.0-22.0 kV • C1-Standard Control Group with Battery Back-up for Communicating Installations. For IntelliTEAM SG Automatic Restoration,Automatic Source-Transfer, Automatic Loop Restoration, and SCADA • N6-MacLean Power Systems Zforce Type ZHP (heavy duty) polymer-housed metal-oxide surge arresters,factory installed and wired on both sides of the IntelliRupter, 21 kV, 17.0 kV MCOV • T1-Ten-year IntelliRupter Fault Interrupter warranty-in lieu of standard two-year warranty. Matches standard 10- year warranty for control groups. • R80- Factory-Installed and wired S&C SpeedNet radio, providing high-speed network communication via DNP 3.0 protocol,and 900-MHz, 5-dB I gain antenna with male N- Type connector - 586 The information contained in this document is proprietary,and is not to be used,reproduced,copied,or Page 14 distributed without the express written consent of S&C Electric Company.-.2018 S&C ELECTRIC COMPANY + W2—Wildlife Protection for Disconnect Style InteJiRupter e Qty 6 Connectors Cat. No.4741112 o S&C Catalog No. 4450—IntelliRupter Module Handing Fitting Tool ® S&C Catalog No. 4435—IntelliRupter Module Stub Handle Radio Topology Pre-Design Study and Radio Validation Survey Radio Topology Pre-Design Study and Radio Validation Survey services are required for IntelliRupters equipped with S&C SpeeclNet radios and are included in this equipment price. For more details on these services, please refer to section 1.2 below. Fiber Communications Option-with iS5 Comm. Inc.—iES6 Module,Single Mode 1A 4 IntelliRupter PulseCloser Fault Interrupter $35,491 $141,964 S&C Catalog No. 248122R1-P300C1N1T1R281W2 Mounted Per ED-851 S&C IntelliRupter PulseCloser, Upright Crossarm Model, Disconnect Style rated 15.5kV max, 110 kV BIL, 630 amperes rms continuous, 16 kA interrupting rating, with IntelliTEAM SG Bronze Level Software (standard),for use on a 7.2kV system,with the following options: a P300— Externa' Power Supply only (to work on customer's 7.2kV operating system voltage) ® C1 — Standard Control Group with Battery Back-up for Communicating Installations. For IntelliTEAM SG Automatic Restoration, Automatic Source-Transfer, Automatic Loop Restoration, and SCADA ® N1—MacLean Power Systems Zforce Type ZHP (heavy duty) polymer-housed metal-oxide surge arresters, factory installed and wired on both sides of the IntelliRupter, 9 kV, 7.65 kV MCOV ® T1 — Ten-year IntelliRupter Fault Interrupter warranty — in lieu of standard two-year warranty. Matches standard 10- year warranty for control groups. ® R281 — Factory-Installed and wired iS5 Comm. Inc. — iES6 module with 2-SFP 100-Mbps single mode LC transceiver 30 KM, 1310 nm, low-voltage (input 9-36 Vdc) ® W2—Wildlife Protection for Disconnect Style IntelliRupter ® Qty 6 Connectors Cat. No.4741R2 ® S&C Catalog No. 4450 — IntelliRupter Module Handing Fitting Tool ® S&C Catalog No. 4435—IntelliRupter Module Stub Handle 587 The information contained in this document is proprietary,and is not to be used,reproduced,copied,or Page 5 distributed without the express written consent of S&C Electric Company. 2018 S&�ELECTRIC COMPANY 2A 16 IntelliRupter PulseCloser Fault Interrupter $40,152 $642,432 S&C Catalog No. 248123-P264C1N6T1R281W2 Mounted Per ED-851 S&C IntelliRupter PulseCloser, Upright Crossarm Model, Disconnect Style rated 27 kV max, 125 kV BIL,630 amperes rms continuous, 12.5 kA interrupting rating, with InteiliTEAM SG Bronze Level Software (standard),with the following options: • P264 — Two integral power modules fed from a different phase on both sides,Voltage Range 16.0—22.0 kV • C1 — Standard Control Group with Battery Back-up for Communicating Installations. For IntelliTEAM SG Automatic Restoration, Automatic Source-Transfer, Automatic Loop Restoration, and SCADA • N6—MacLean Power Systems Zforce Type ZHP (heavy duty) polymer-housed metal-oxide surge arresters, factory installed and wired on both sides of the IntelliRupter, 21 kV, 17.0 kV MCOV • T1 — Ten-year IntelliRupter Fault Interrupter warranty — in lieu of standard two-year warranty, Matches standard 10- year warranty for control groups. • R281 — Factory-Installed and wired iS5 Comm. Inc. — iES6 module with 2-SFP 100-Mbps single mode LC transceiver 30 KM, 1310 nm, low-voltage (input 9-36 Vdc) • W2—Wildlife Protection for Disconnect Style IntelliRupter • Qty 6 Connectors Cat. No.4741R2 • S&C Catalog No. 4450 — IntelliRupter Module Handing Fitting Tool • S&C Catalog No. 4435—IntelliRupter Module Stub Handle 1.2 Radio Topology Pre-Design Study&Radio Validation Survey Radio Topology Pre-Design Study S&C's field service representative(s) will perform an EDX study and radio network design for City of Vernon. S&C will create a computer-aided design for Radio Frequency (RF) propagation utilizing EDX's SignalPro software. SignalPro employs inputs to include City of Vernon's provided switch locations, associated terrain and clutter data. Pricing includes formal written report with a summary, results and recommendations. Notes: • Customer is to provide atitude and longitude locations of all switching devices, including substation locations. 588 The information contained in this document is proprietary,and is not to be used,reproduced,copied,or Page 6 distributed without the express written consent of S&C Electric Company. '2018 S&C ELECTRIC COMPANY Radio Validation Survey S&C will provide one (1) Field Service Technologist for a duration of three (3) eight-hour service days to perform a radio validation survey encompassing all the locations utilizing S&C's SpeedNet Radios to properly identify locations for repeater radios to ensure optimum system startup and performance. The scope of work will include a written report of recommendations. S&C will conduct a field survey to determine individual links that will make up the mesh network.The field survey requires customer assistance to guide S&C's Technologist to the various locations, and temporarily install radios while measurements are made. Prior to start of field work,the customer should complete the following: • Provide planned antenna mounting(distance to ground) at each switching location. • Provide Distribution Feeder map&coordinates for each S&C Control switching location. • Location of head-end antenna including height limitation at planned locations. • Location of structures (towers or buildings)to mount repeaters • Customer to provide the following: o Identify Program Manager responsible for project. o Provide access to planned radio locations. o Crew with truck to temporarily hang test radios near planned switch location. o Provide (3)week notification to S&C for scheduling field worK. Notes: • SpeedNet radios will require an IP addressing scheme for the deployment phase of the project.Survey radios use a predefined IP addressing scheme. • Customer will need to install software to interface with S&C SpeedNet radio. • Following completion: of the radio survey, S&C will provide a report that identifies the quantity and type of repeater radios required. • Pricing assumes work is to be performed Monday-Friday during normal business hours includes all travel charges,travel time, per-diem,and onsite labor.Any additional days or overtime work required will be billed at the following rates. o $1,900 Monday—Friday, Overtime rate is$300 per hour o $2,700 Saturday, Overtime rate is $400 per hour o $3,500 Sunday and Holidays, overtime rate is $400 per hour o Daily rates assume 8-hour workdays 1.3 Training One day of training is included as part of this equipment offer. Training will be performed at customer's site and will cover the following: IntelliRupter Fault Interrupter • Basic features and operation • Troubleshooting and settings valiaation 589 The information contained in this document is proprietary,and is not to be used,reproduced,copied,or Page 7 distributed without the express written consent of S&C Electrif-Company. 2018 S&C ELECTRIC COMPANY IntelliTeam SG Automatic Restoration System • IntelliTeam SG basic operation and setup • Detailed training on IntelliTeam SG interface • Maintenance and troubleshooting SpeedNet Radios (If required) • Features and operation • Software overview&system setup • Maintenance &troubleshooting If additional days of training are required,they will be billed at S&C's daily service rates: o $1,900 Monday—Friday, Overtime rate is$300 per hour o $2,700 Saturday, Overtime rate is$400 per hour o $3,500 Sunday and Holidays, overtime rate is$400 per hour o Daily rates assume 8-hour workdays 590 The information contained in this document is proprietary,and is not to be used,reproduced,copied,or Page 8 distributed without the express written consent of S&C Electric Company. �2018 S&C ELECTRIC COMPANY 2. Terms & Conditions 2.1 Special Warranty Provisions The standard warranty contained in seller's standard conditions of sale,as set forth in Price Sheet 150 dated May 27, 2014, applies to S&C IntelliRupter PulseCloser and associated options except that,forthe Integrated Control Unit, Integrated Radio Module and SpeedNet Radio(if applicable), the first paragraph of said warranty is replaced by the following: (1) General: Seller warrants to immediate purchaser for a period of ten (10)years from the date of shipment that the equipment delivered will be of the kind and quality specified in the contract description and will be free of defects of workmanship and material.Should any failure to conform to this warranty appear under proper and normal use within ten years after the date of shipment the seller agrees, upon prompt notification thereof and confirmation that the equipment has been stored, installed, operated, and maintained in accordance with recommendations of the seller and standard industry practice, to correct the nonconformity either by repairing any damaged or defective parts of the equipment or (at seller's option) by shipment of necessary replacement parts. The seller's warranty does not apply to any equipment that has been disassembled, repaired, or altered by anyone other than the seller. This limited warranty is granted only to the immediate purchaser or, if the equipment is purchased by a third party for installation in third-party equipment,the end user of the equipment.The seller's duty to perform under any warranty may be delayed, at the seller's sole option, until the seller has been paid in full for all goods purchased by the immediate purchaser. No such delay shall extend the warranty period. Replacement parts provided by seller or repairs performed under the warranty for the original equipment will be covered by the original-equipment warranty forone(1)yearfrom date of repair or the remainder of the originz ten (10)year warranty period. 591 The information contained in this document is pi..)prietary,and is not to be used,reproduced,copied,or Page 19 �• distributed without the express written consent of S&C Electric Company.Q01.8 S&C ELECTRIC COMPANY Replacement parts purchased separately will be covered by the warranty contained in seller's standard conditions of sale, as set forth in Price Sheet 150, Seller warrants to immediate purchaser for a period of two years from the date of shipment chat the SpeedNet"" Radios will be of the kind and quality specified in the contract description and will be free of defects of workmanship and material. Should any failure to conform to this warranty appear under properand normal use within two years afterthe date of shipment the seller agrees, upon prompt notification thereof and confirmation that the equipment has been stored,installed, operated, and maintained in accordance with recommendations of the seller and standard industry practice,to correct the nonconformity either by repairing any damaged or defective parts of the equipment or(at seller's option) by shipment of necessary replacement parts. The seller's warranty does not apply to any equipment that has been disassembled, repaired, or altered by anyone other than the seller. This limited warranty is granted only to the immediate purchaser or, if the equipment is purchased by a third party for installation in third-party equipment, the end user of the equipment. The seller's duty to perform under any warranty may be delayed, at the seller's sole option, until the seller has been paid in full for all goods purchased by the immediate purchaser. No such delay sl-all extend the warranty period. This warranty does not apply to non-S&C electronic devices, e.g. communication devices, provided within the control, however,S&C will make every effort to pass the original equipment warranty to the purchaser. Seller warrants to the end user that for a period of two years from the date of shipment the Software will perform substantially in accordance with the then-current release of specifications if properly used in accordance with the procedures described in seller's instructions. Seller's liability regarding any of the Software is expressly limited to exercising its reasonable efforts in supplying or replacing any media found to be physically defective or in correcting defects in the software during the warranty period. Seller does not warrant the use of the Software will be uninterrupted or error-free. 2.2 End User License Agreement End user is granted a nontransferable, non-sublicensable, nonexclusive license to use the LinkStart Connection Management Software, IntelliLink® Remote Setup Software, IntelliTeam" Automatic Restoration Software, Loop Restoration Software, and other Software features of the IntelliRupter PulseCloser listed in this document only upon acceptance of all the terms and conditions of the seller's end user license agreement set forth in Price Sheet 155. 2..3 Lead Time Shipment will be 18-20 weeks after receipt of a purchase order with complete information, with production space subject to prior sale. 592 The information contained in this document is proprietary,and is not to be used,reproduced,copied,or page 10 J distributed without the Express written consent of S&C Electric Company.(02018 S&C ELECTRIC COMPANY 2.4 Terms of Delivery Prices are F.O.B. delivered, with cheapest transportation prepaid (a!iowed) to common carrier delivery point nearest first destination on shipments with net invoice value of $6,000.00 or more. 2.5 Validity This proposal is valid for a period of 90 days from date of quotation. 2.6 Terms of Payment 100%- Net 30 days after receipt of the invoice. 2.7 Purchase Order Please send a purchase order to: OneSource Distributors 12101 Westerr Ave. Garden Grove, CA 92841 Attn: Mary Bertao MaryB@lsourcedist.com 3. Clarifications • Clarification to Section 3.8 in Part II -Detailed Scope Specifications: Forthe 7.2kV system,an external powersupply input will be furnished and a 120VAC source needs to be connected. The 120VAC source, commonly an overhead control power transformer, is not provided. For the 16.341<V system integral control power is provided; therefore, no other power source is needed. 593 Page 11 Optional Accessories INTELLIRUPTER TOOLS/ACCESSORIES Item MY Description Unit Price Total Price 3 20 IntelliTeamSG Gold Level Software $2,500 $50,000 S&C Catalog No, 008-007101-01 When furnished with optional IntelliTeam SG Gold-level software, the standard control group software allows multiple IntelliRupter fault interrupters to be used in applications with three or more sources. 4 TBD Repeater Radio $3,224 TBD S&C Catalog No. 908-0009XX-OX. Catalog no. to be confirmed by customer at time of order based on Mounting Type, Power Source, and Band Pass Filter requirement. Qty to be determined after the completion of a Radio Site Survey (if needed). 594 End User License Agreement This End I-ser License Agreemen` i"License") sets forth in the Hardware by the seller in binary executable the terms and conditions controlling an end user's right to object code form,or readaule and interpretative form. use,and manner of use of,a seller's product. Software includes updates and upgrades, if any, USE CONSTITUTES ACCEPTANCE: BY USING 'R provided to end user by the seller. KEEPING THE PRODUCT,END USER ACKNOWLEDGES • "Documentation" is the portion of the product in READING, UNDERSTANDING, AND ACCEPTING ALL electronic,printed,or other form that accompanies the THE TERMS AND CONDITIONS OF THIS LICENSE. IF product, or is otherwise available, to provide YOU DO NOT ACCEPT ALL THE TERMS AND CONDI- information about installation, operation, and use of TIONS, DO NOT USE THE PRODUCT. PROMPTLY the product. RETURN IT UNUSED TO THE SELLER. "Operating System" is the environment in which the GENERAL: The terms and conditions contained in this Software executes. The Operating System resides License and seller's Price Sheet 150 and/or Price Sheet 181 between the Hardware and the Software. Some (for customers in the United States) or Price Sheet 153 products do not have an Operating System. and/or Price Sheet 182(for customers outside the United GRANT OF LICENSE: Upon acceptance of the terms States)constitute the entire agreement and understanding and conditions contained in this License by the end user, between the end user and the seller and supersede any the seller grants a nontransferable, non-sublicensable, prior or contei«poraneous agreement or understanding nonexclusive license to use the Software and its associ- concerning those particular terms and conditions. The ated produc*in the approved environment,for the life of seller is no`bound by any provision of any purchase order, the product.The approved environment includes, among receipt, acceptance, confirmation, correspondence, or other considerations, the appropriate operating frequen- other instrument or action relating to those particular ties, operating licenses, Hardware, Operating System, terms and conditions,unless the seller specifically agrees in a subsequent written instrument indicating that such configuration, location, and application approved by the instrument is to have preference with regard to identi,ied seller and its successors and assigns. ones of those par"cular terms and conditions. The License and the right to use the Software and its End user may not assign or transfer this License or any associated product shall terminate automatically if the rights or obligations under nis License without prior writ- end user violates any Conditions of Use set forth herein or ten approval from the seller. Any assignmen*or transfer of any other part of this License. Upon termination of the this License made in contravention of the terms hereof License,the end user shall promptly ii)destroy the Soft- shall be null and void. ware embedded in the product and ten,dnate all use of the product or(ii)return the product including all embedded Subject to the foregoing,this License shall be binding Software and Documentation to the seller. Seller and the on,and inure to, 'he benefit of the parties'respective suc- seller's licensors reserve all rights in the product ne' cessors and permitted assigns. expressly granted to end user in this License. The seller may assign its rights under this License to(i) CONDITIONS OF USE: its affiliates and(ii)any successor by way of n,erger,acqui- • End user shah use the product,including the Hardware, sition, consolidation, reorganization, sale, or other Software, or Documentation only in me country of transfer in which case references to the seller herein shall purchase. be deemed to refer to the seller's assignee. . End user shall not remove,alter,cover or obfuscate any End user is responsible for the paymen+of any taxes, copyright notices, any other proprietary rights notices including personal property taxes, arising from this and any other notices or marldngs placed or embedded License,or delivery or use of the product. by the seller on or in the product,including on or in the DEFINITIONS: Hardware,Software,or Documentation. • "Hardware" is the porton of the product in the • Ena user shall not publish any information that configuration as provided. compares the performance of the product with products created or distributed by others without the • "Software" is the set of computer programs and files prior written consent of the seller. used to process data in the manner set forth by procedures, algorithms, and documentation, which • End user shall hold in confidence all unpublished provide instructions to the Hardware or;ether Software information and trade secrets about the product of with which it may interact. Software is embedded, is which the end user becomes aware. provided as a Virtual Machine applicaLon,or installed 595 rF7. _ary9,201_1 S&C Electric Company Price Sheet 155 End User License Agreement • End user shall not sell, sublicense, distribute, or loss of revenue,business interrup*ion,loss of information otherwise transfer the product,including the Hardware, iw-luding loss of data,or other pecuniary loss)arising out Software,or Documentation,to anyone or any entity. of the use or inability to use the product or the perfor- • End user shall not, and shall not authorize or engage mance,interruption,or failure of the product,irrespective anyone else to, copy, modify, translate, alter, adapt, of the cause of action,even if the seller has been advised reverse engineer,disassemble,create derivative works of the possibility of such damages. of,decompile,or attemp*to derive source code for,the Some jurisdictions do not allow the exclusion or limita- Software for any purpose. tion of particular liaoilities and, o the extent that such • End user shall only use Software through direct use of laws are controlling, one or more of the foregoing exclu the S&C provided human-machine interface. Using sions or limitations may not apply to the end user. external programs or scripts to interface, capture, or Notwithstanding anything else in this agreement or oth- manipulate data from the Software directly or from the erwise, the sell(�r's cumulative liability for all claims provided human-machine interface is not permitted. arising out of, or in connection with, this agreement, • Ena user snall not export any data collected by the including,without limitation from,or in connection with, software to external systems or applications -v.a the use or improper functioning of the product including the Hardware, Software, or Documentation (each, a unsupported or undocumented Software interfaces. „ Importing or exporting data to or fror„external systems "claim"),shall not exceed the amount paid by the end user for the product. or applications is only permitted and supported through S&C-engineered interfaces. Notwithstanding anything else, the seller's suppliers UPDATES,UPGRADES,AND SUPPORT:Unless other- and licensors shall have no liability for any claims in con- wise agreed to in the form of an Annual Software License nection with the product,or this agreement. Fee and Support Plan,seller has no obligation to provide EXPORT CONTROLS:The product,including the Hard- updates and/or upgrades for the product.Such a plan,fur- ware, Software, and Documentation, and any technical nished for an annual fee,may be mandatory for continued data related thereto and any direct product thereof r,,ay use of the Software and includes updates and support. not be exported or re-exported contrary to the laws and The seller may,from time to time,at the seller's sole dis- regulations of the United States and of other countries. cretion, make updates and/or upgrades to the product The end user may not export or re-export the product available via the Internet or via other sources.Any updates from the country in which it was originally delivered. and/or upgrades provided oy the seller may result in func- LEGAL PROTECTION AND TITLE: The product and tional or other changes to the product. The end user use of the product, including Hardware, Software, and assumes all risk resulting from instai ling,or from failing to Documentation,are protected by United States and inter- install, updates and/or upgrades made available by the national laws and regulations, including those related to seller.The seller has no obligation under this License to copyright, patent, trade secret, and other intellectual provide any assistance,maintenance,or other support for property,and those related to international trade laws and the product,the Hardware,Software,or Documentation. regulations. The product contains unpublished informa- DISCLAIMER OF WARRANTIES:Except as set forth in tion and embodies valual le trade secrets proprietary to the seller's Price Sheets 150 and/or 181(for customers in the seller and the seller's licensors.Notwithstanding that the United States)or Price Sheets 153 and/or 182(for cus- the Hardware portion of the product may be sold to the tourers outside the United States) in effect when the er..l user, the Software and Documentation portions are products delivered to the end user,the seller disclaims all no*sold`o',he end user and title to the Software and Docu- mentation remains in the seller and the sellers licensors. warranties for the product and,specifically,the seller dis- claims all warranties,whether express,implied,statutory, V.S. GOVERNMENT RESTRICTED RIGHTS: The or otherwise, including, but not limited to, warranties if product, including the Hardware, Software, and Docu- merchantability,non-infringement,or fitness for a particu- mentatiop and any technical data related thereto, is a lar purpose. "Commercial Item" as defined in 48 C.F.R. § 2.101. If the Some jurisdictions do no`allow the disclaimer of par- end user is the F.S.Government or any agency or depart- ticular warranties and, to the extent that such laws are ment thereof, the product is only delivered as a controlling,one or more of the foregoing disclaimers may Commercial Item subject to the license grant and other not apply to the end user. terms and conditions as set forth in this License.Acquisi- tion of the product by the U.S.Government or any agency EXCLUSION AND LIMITATION OF LIABILITY.In no or department thereof shall only be under FAR or DFAR event will the seller be liable for any special, incidental, provisions for At-QT'ISITION OF COMMERCIAL ITEMS consequential, punitive, or indirect damages whatsoever and shall not alter the terms and conditions of this License. (including,withou' limitation,damages for loss of profits, 596 2 S&C Price Sheet 155 Upcoming S&C Automation Equipment Workshops S&C hosts various workshops to familiarize customers with the benefits and functions of S&C's distribution automatior equipment. Below is a list of Distribution Automation workshops that are applicable to the equipment quoted in this proposal.Visit the links below or contact your S&C sales representative to learn more. Distribution Automation Workshop: SpeedNet'" Radio I April 24 to 25, 2018 1 Chicago, IL Distribution Automation Workshop: IntelliRupter' Fault Interrupter I May 15 to 17, 2018 Chicago. IL Distribution Automation Workshop: Advanced IntelliRupter Fault Interrupter I May 18, 2018 1 Chicago, IL A complete list of upcoming workshops is available at the link below: https://www.sandc.comlen/products--services/services/workshops/ 597 The information contained in this document is proprietary,and is not to be used,reproduced,copied,or distributed without the express written consent of 5&C Electric Company. r2018 5&C ELECTRIC COMPANY S&C 15.5-kV and 27-kV IntelliRupter® PulseCloser® Fault Interrupter Quick Operating Guide A WARNING C Interrupter Open/Close/Ready Lever L To open Interrupters: IntelliRupter PulseCloser Fault Interrupter must be installed,operated,and maintained by qualified persons who are knowledgeable O p Pull down on right lever.In down position,dosing is bir cke� in overheatl electric power distribution equipment and the associated hazards.This guide is not a replacement for adequate train- - - To close interrupters: ing and experience in safety procedures for this type of equipment.Read S&C Instruction Sheets 766-510,766-530.and 766-540 Power must be availadefrom batteries(ilfurnishekq orener- thoroughly and carefully before installing and operating your IntelliRupter PulseCloser Fault interrupter. _ h gized distribution line.Remove hot line tags,if applicable. .. _ Push up on right lever.Then pull down once on left lever for Upper terminal pad(Y)on Upper terminal pad tYl First Closing Profile.Or quirky pull down twice on left lever integral disconnect on Non-Disconnect Style on Disconnect Style for Second Closing Profile. Disconnect Style IntelliRupter Lower terminal ad X IntelliRupter fault Interrupter IntelliRupter fault Interrupter faun Interrupter P ( ) — r - Hot Line Tag Lever Pole 1 To manually apply a hot line tag: Pull down on hot line tag lever. Pole 2 �. � I• To dear a manually applied hot line tag: - S Pole 3 .Integral power module(s) Push up on hot line lag lever, err r GROUND. To clear an electronically applied hot line LINE TRIP tag when a hot line tag has been applied I-TAG BLOCK 1. manually: } - Push upon hotline tag sver.Then pull dove. - -"- = and pash up on hot line tag lever rnce,with Ground Trip Block Lever out delay. (if furnished) To clear an electronically applied hot To manually apply ground trip block: line tag when a hot line tag has not been - Pull down on ground trip block lever.(When in applied manually: k the applied position the selected elements will Pull down and push up cn hot fin,ta( cam be blocked or change as indicated in the setup, twice,without delay. ---- see S&C Instruction Sheet 766-630.) To remove a manually applied GTB: - - Push up on ground trip block lever.(Placing the lie ground trip block lever in the up position will not enableany elements that have not been enabled ,/ 1OO• in Me active protection profile.) k �. Interrupter Open/Closed Communication Indicator(one per pole) Disconnect Operating Lever module ,,., Green*Interrupter open—ro" (if furnished) .=• t •'3 Red:Interrupter dosed—[" To open disconnect: - _ Colors are reversed on an Intc..,Rupter fault Place the open/close/ready lever in the Lock open interrupter furnished with Option"-F2" position.Then pull down on right side of disconnect operating lever.Interrupters can now be dosed and i opened for testing. r! To dose disconnect: Price the open/close/ready lever in the Lock open - operating on.Then pull down on left side of disconnect operating lever. Protection and Control Module Status Indicator(white LED) Flashes for%second every 30 seconds:Normal operation r' Pulsates dim to bright:Wt-Fi connected Flashes for%second every second:Any enor state,or a If status indicator is off: If IntelliRupter fault interrupter does settings mismatch is active • If line is not energizer energize the sick,with not respond to SCADA commands: COrffF1OL n0 Fleshes 3 times(A second on—%second o every integral power module. 30 seconds:Loop Restoration;.timing or Ready,or Inte;TEAM e9 Pa+' Enable remote operation(see"InteIIiLINK Setup is Ready • If line is energized,replace protection and control Software Operation—Main"screen).Remove all hot On 10 seconds,then flashes for%second every m, Je. line tags and push up on right interrupter oper close/ 30 seconds:Wi-F disconnected.opeNcl m ose comand from If status indicator does not indicate ready lever Hot Line Tag Indicator interrupter opeNclose/ready,lever.Wi-F,or SCADA or ground trip • Apply local trot line tag.If IntelliRupter fault interrupter (amber LEDI dock lever moved Wi•Fi connection: doesnotsendahotlinetagsWluspoinitoSCADA,replace Flashes for h second every Solid On:Remote Operation disabled • If line is energized,move computer at least 20 feet communication module. 2 seconds:Hot line tag applied Off:IntelliRupter fault interrupter not powered,or not functioning cl,ser. Off:All hot line lags removed Tub properly • Try another computer furnished with Inlallil-ink® Setup Software and approF ate security keys. • Replace communication module. 0: 17 L-7-1 cfdc Company 2013.2017.all rightsreserved Instruction Sheet 766-545 598 �! To disable automatic load restoration t ' !_ through the InteNiTeam®SG Automatic _— R+,er U Restoration S stem d furnished,select: °i '1p"' y ( ) J - ---sc - rM R SG Operation—Disabled. �•... •]erun SG Fgigrny yy [wF] - OM.w Gxw�ar.p•n M1e E»w — waoac.]rc. ,•, To disable Loop Restoration(if furnished), �✓n u«.awys.o r.b I, ,.� , Low ��l ^= y, select:Loop Restoration-Disabled. arrarmmn , W E»a.a m°.a Errmti•w.vwn IRVo+�xp••o'Appy C'+r.]»Pq u... t»+i»mm e..m, wo.+ u+v a,[-* y,,,,,„e[.P n• ;n•a s.»w.Erume EneiN I � (t ^ OP I a.•w.e F..m r,m ]»em mwa I lewr:a �oaE� .c.o:.Eu .,. oaw 4-0. on u... -.vnm.aor,r Ee•Y ew jj � � wumT.[ 6. -1 ».OwWPM W„r a.+eiM.»»�1b.Nmn�ia wiwueulion �1aArmw 9.W],b 11[piLwr: M .kr•7^-kmY'[PaW CW[ vm+a»w n.nvl lA,u.a[rW» � a.mN NCIE�n fn[.u,pP,uyoe Qmq.¢a]o lNa4'b'[wm werm.�.:we',w.a e ....ewfw � frr..owo.«wm _' Ee»]e.u«r uw.[e^"+�_�„— __ ••�•, Fwle Mlroulbn 'Fq _ _ van If:_N,nva.•ov..ew,AC]YmtvnY,gMMtwF4MMl[4,Wrrwe l.rvfNW».iu..lf]T::...,pw. kW».1:]]:W.0 iW OD.M+I.MwcuJi.arLLw%MaAfpa.NnY5ff001iywwIYFK.v.r,..nmoa:hu.mlWa.:wNa,si,l lY Y.wISxei 4+' IntelliUnkO Setup Software:Operation Screen IntelliLink Setup Software:Setup—General—user Commands Screen Match the location of the interrupter open/close/ready lever on the module(in this case ALARM.It may also display:OKAY, • Enter a Command Label,an Active Label,and an Inactive Label—for every User Command. IntelliRupter fault Interrupter to the open/close/ready lever on this WARNING,ERROR,MAINT MODE,or SETTINGS MISMATCH. These will be displayed on the Operation screen.Text entered for Active or Inactive Labels screen. • Disconnect shows the position of the visual disconnect:OPEN, does not change their functionality. • Poles are labeled left to right,Configured here as A,B,and C. CLOSED,or Not Installed. • Ground Trip Blocked Functions—check to enable desired functionality. • X and Y terminal designations are configurable and affect direc- • Loop Restoration or Communication Enhanced Coordination • Local Battery Indication—select On if a battery is installed,then the Status Indicator on the tionality.The default configuration is; status is displayed when when either feature is furnished and Control Module will flash Y2 second every second when the battery is Low,Bad,or Disconnected. Upper terminals pads(Yt,Y2,and Y3)are labeled Y,and Enabled. If no battery is installed,select ON. Lower terminal pads(X1,X2,and X3)are labeled X. ° OPEN and CLOSE buttons tripand close the interrupters.A single P 9 • Remote Oh Indication—the Status Indicator on the Control Module can be configured to display ° Voltage is shown for the three poles at each terminal pad.Phase- phase can be operated If Single Phase Operation is Active. solid on when Remote Operation is disabled. to-ground voltage(1-grd,2-grd,and 3-grd),or phase-to-phase voltage(1-2,2-3,and 3-1)can be selected. ° Single Phase Operation,Ground Trip Block,antl Test on • Connected to:and Location:—at the top of the screen,show the name and address of the Backfeed can be enabled or disabled. intelfiRupter fault interrupter Connected through IntelliLink or IntelliLink Remote Software. • Interrupter open/close Indicators match the indicators on IntelliRupter ° Hot Line Tag can be enabled or disabled,and the applicaflon fault interrupter,in this case they are OPEN. method is indicated. • When itelliRupter fault interrupter has tripped open,the state e • of each pole is shown,for example:TESTING-SER,LOCKOUT ° Circuit Testing,and Sensitive Earth Trip can be enabled or VOLTS(lockout on voltage trip),or LOCKOUT-FREQ(lockout on disabled. Refer to S&C Instruction Sheet 768-530 frequency trip).For LOCKOUT-OC(lockout on overcurrent trip), • Clear Latched Overcurrent can be executed. for detailed information about IntelliRupter a lightning bolt indicates the faulted phase(s)on the side the fault fault interrupter configuration. occurred.The current on each pole at the time of tripping is also ° Active General Profile and Active Closing Profile can be shown. selected. • When IntelliRupter fault interrupter is closed,Toad current and cur- • Remote Operation can be enabled or disabled. rent direction are shown for each pole. • IT SG Restoration can be enabled or disabled. • Control Status shows the status of the protection and control • Connected to:and Location:—at the top of the screen,show the name and address of the IntelliRupter fault interrupter con- nected through IntelliLink or IntelliLink Remote software. 2 S&C Instruction Sheet 766-545 599 S&C IntelliRupter® PulseCloser® Fault Interrupter Outdoor Distribution (15.5 kV through 38 kV) Specifications Conditions of Sale • kn nPEN/CLOSED indicator for each phase STANDARD: The seller's standard ;onditions of sale se` • An external power supply connector that permits prein- for.it in Price Sheets 150 ann 181 apply,except as modified by stallation uploading and downloadins of configuration the"SPECIAL WARRANTY PROVISIONS"and"WARRANTY settings,plus radio programming and battery charging,as QUALIFICATIONS"on pages 6 and appiicable,indoors in user's service center or lab • k manually actuated OPEN/CLOSE/READY lever SPECIAL TO THIS PRODUCT AND operable from the ground with an extendostick ASSOCIATED SERVICES: • A manually actuated GROUND TRIP BLOCK lever operable from the ground with an extendostick INCLUSIONS: The IntelliRupter PulseCloser Fault Interrupter is a unitized package of fault-interrupting and ' A manually actuated HOT-LINE TAG lever,also operable control components that provides fault-isolation and circuit- from the ground with an extendostick,to enable or disable restorat°Lon functions on an overhead distribution system. a he`line tag or to disable an electronically set hol line tag It can operate as a stand-alone fault interrupter or, with • A control group featuring a hookstick-removable protec- appropriate options,be integrated into a SCADA system and, tion and control module and a communication module or an S&C IntelliTeamO SG Automatic Restoration System. mounted in the base(The IntelliRupter fault interrupter The IntelhRupter fault interrupter features Pulse-Closing® is easily configured and operated from the safety and security of a vehicle parked near the base of the pole by Technology—a unique means for verifying the line is clear means of a se•ore Wi-Fi communication link to a laptop of faults before initiating a c.ose operation. PulseClosing computer.) Technolcgy is superior to conventional reclosing techniques. It great-.y reduces stress on system components as well as • A unique multifunction status light indicates control voltage sags Pxperienced oy customers upstream of the fault. group operation. The blink rate changes if a Wi-Fi connection is made,control power is lost, or the OPEN/ The IntelliRupter fault interrupter provides full live- CLOSE/READY lever is operated.A separate HvT-LINE switching performance under all ice conditions.The circuit TAG indicator shows a"set"tag. making,circuit breaking,and circuit testing done using S&C's PulseClosing Technology are accomplished within the inter- ' An integrated Global Positioning System provides 1-ms rupters;there are no external moving parts. accurate time-stamping of events to speed post-event analysis as well as IntelliRupter faul"interrupter location Each IntelliRupter fault interrupter is factory assembled data for entry in the user's graphical information system. on a single stainless steel base with: Provisions for three surge arresters on each side of • Three-pole vacuuit,interrupters rated 630 amperes con- • IntelliRupter faul`interrupter(MacLean Power Systems tinuuus,16,000 amperes interrupting for 15-kV models and Zforce'u Type ZHP Heavy Duty)polymer-housed metal- 12,500 amperes interrupting for 274V and 38-kV models oxide surge arresters can be optionally factory-installed (A rating of 800 amperes continuous applies with a 2 ft.r and wired) sec.wind similar to conduct ,r ratings.) • Single-point lifting for convenient rigging and hoisting of • Unique magnetic latching actuators that provide single- an Inte.iRupter fault interrupter during installation phase tripping/single-phase lockout, single-phase tripping/three-phase lockout, or three-phase tripping/ three-phase lockou'of the interrupters(The interrupters The InteiliRupter fault interrupter is available in the can also be manually tripped by means of a manual lever upright-crossarm and compact-crossarm mounting con- operabLe from the ground with an extendostick.) figurations,with or without an integral hookstick-operated • Sensors for three-phase monitoring of line current and disconnect for visible air-gap isola' on of switched-open three-phase monitoring of line voltage on both sides of circuits.The disconnect is interlockea with the interrupters the interrupters that provide high accuracy sensing jotal to ensure pole-units are open before opening or closing the sensing system accuracy is t0.5%for steady-state current disconnect;a status point for remote monitoring of the dis- and t2,.,for faul`,current.) connect position is included.Interrupters may be operated • one or two integral power modules,which derive the nec- with the disconnect in the open position. essary energy directly from the distribution line(Control power can alternately be derived from an external power supply) September 5,2017 600 c"IS&C Electric Company 2006-2017,all rights reservea Specification Bulletin 766-31 S&C IntelliRupterce' PulseClosero Fault Interrupter Conditions of Sale—Continued IntelliRupter fault interrnpterlo-ation data to help maintain An IntelliRupter fault interrupter may be mounted on a your graphical information system. utility pole or,in substation applications,on an S&C Mount- Select the controi group tha`meets the requirements of ing Pedestal that is available separately. IntelliRupter fault yo r distribution system. interrupter pole-units are molded of S&C Cypoxy"m material. The sensors are embedded,eliminating the cost,clutter,and Standard Control Group complexity associated with separately mounted sensors. The Standara Controi Group is suitable for the foLiowing Sensing accuracy is t0.E o for both voltage and current,and applications: to`al system accuracy for fault detection,including sensing, The IntelliTeam SG Automatic Restoration System control,and interrupting time,is f2.0%' (Teams use peer-to-peer communication, real-time IntelliRupter fault interrupters include on-site user train- data, and distributed inte.ligence to make automatic ing on setup, configuration, and operation. These services operating decisions. No central processing or SCA'-'A apply to first-time orders only;they c an be provided for sub- is required, though fully supported. Each IntelliRupter sequent orders as indicated in Table A on page 18. fault interrupter must be furnished with an S&C Control Groups SpeedNe " Radio or other approved communication The IntelliRupter faul`interrup�er is available with a variety device.) of contrw groups. Each features easy configuration and • Automatic source transfer using two IntelliRupter fault operation—and examination of waveforms and events— interrupters(The IntelliRupter fault interrupters ensure using secure Wi-Fi communication to a nearby laptop a high degree of critica,-load continuity oy minimizing computer. nterrupt ions resulting from the loss of one source.Each IntelliRupter fault interrupter must be furnished with an The protection and control module and the communication S&l SpeedNet Radio,or other approved communicatiin module are easily removed from the base with a m.,dule han- device.) dling fitting on a hookstirk.This flexible low-maintenance arrangement offers excellent immunity tv surges and noise Automa� c loop restoration using normally closed induced by normal power line events,such as faults and light- IntelliRupter fault interrupters or conventional reclos- ning strikes, ann minimizes pole clutter. The IntelliRupter ers,with a normally open IntelliRupter fault interrupter fault interrupter is powered from the distribution line through switching point(The feeder on either side of the switching the integral power module(s)or the external power supply, point can be fed from a different source.If a fault occurs if furnished. on either feeder,the normally closea devices in that feeder open and then test the circuit using Pulse('losing Technol- The protection and control m, dule provides point-on-wave closing to minimize asymmetric faul curren� ann inrush °gy(or reclosing)sequentially to sectionalize and isolate the fault. Service is automatically restored to unfaulted current.It features a complete set of protection and control line segments by closing the normally open IntelliRupter functions,including: fault interrupter.) • Simultaneous independent directiona. phase, ground, • Wide-area SCADA, when equipped w Ah an S&C negative-sequence, ind sensitive-earth time-overcurrent, SpeedNet Radio,or other approved communication devi,e instantaneous-overcurrent,and definite-time elements . S'and-alone(non-communicating)applications • Directional blocking of overcurrent elements Approved communication devices permit configuration, • Jvei,ander voltage elements operation, interrogation, an°software maintenance of an • Over/under frequency elements IntelJiRupter fault interrupter from any.ocation having access • Phase unbalance detection w the communication system using optional IntelliLinkC@ • A synchronization check Remote Setup Software. No batteries are required for stand-alone applications and • A cold-load pickup modifier No with operating times of 30 seconds or less;ac line • t ser-selectable single-phase or three-phase tripping a` voltage must be available on the side of the IntelliRupter fault a.,y point in the test sequence,with single-phase or three- 'nterrupter with the integral power module,or control power phase lockout must,be available from the external power supply,if furnished. • Comprehensive diagnostics,including data and wave-form The Standard Control Group includes IntelliTeam SG capture Bronze Levei Software.When furnished with optional Intel- The protection group is automatically selected in response liTeamP SG Silver Level Software, the Standard Control to the system configuration for optimized protection. Group is additionally suitable for basic closed-loop applica- The protection and control module provides sophisticated tions. When furnished with optional IntelliTeam SG Gold remote cerminal unit functionality,including remote reporting Level Software,the Standard Control Group is additionally .,f IntelliRupter fault interrupter status points and operations, suitable for basic closed-loop applications and applications as well as current,voltage,watts,and vars. on systems with three or more sources.IntelliTeam Designer Configuration and License Management.Software is required A 20-channel Global Positioning System receiver in to activate IntelliTeam SG Software the communication module provides 1-ms accurate time- stamping of events to speea post-even analysis as well as 601 2 S&C Specification Bulletin 766-31 S&C IntelliRupter® PulseClosero Fault Interrupter Standard Control Group with Battery Backup Communication Site Surveys This control group is identical to he Standard Control Group A communica-on site survey is required for new IntelliTeam and is suitable for the same applications. It additiona .y SG applications and is critirai to ensure accep'able signal includes batteries that support operation for a minintui„of strength between the IntelliRupter faul`interrupters in the four hours after loss of ac line voltage on both sides of the team and the head-end SCADA radio, if applicable. A site IntelliRupter fault interrupter,permitting extended dead-line survey includes: switching. • An engineering review of selected team member sites that Universal Control Group considers distance,topological constraints,and other fac- This control group is identical to the Standard control Group tors tha'can affect signal strength with Battery Backup but includes either IntelliTeam SG Gold • An on-site survey of team member sites to confirm feasi- Level Software and IntelliTeam Designer Configuration and bi.i`y and,if necessary,determination of alternative sites Li-ense Management Software or an IntelliTeam II Software that will provide better signa,strength License, as specified. When the former is specified, the • A detailed report defining the GPS.oordinates of all team Universal Control Group is suitable for all applications of and repeater radios the Standard Control Group with Battery Backup,as well as • Establishment of baseline communication statistics for basic closed-loop applications ana applications on systems monitoring communication system performance with three or more sources.When the latter is specified,the . Training on installation and configuration of SpeedNe` Universal Control Group is suitable for all IntelliTeam II Radios,or T'tiliNet Rad.,s applications. The user will need to supply a line truck and the engineer/ technician responsible for the project. Equipment/Services Packages Complete equipmen''services packages are available for three- through 12-member IntelliRupter fault interrupter teams,as listed in Table 14 on page 18. Each team ILLember includes the IntelliTeam SG Automatic Restoration System, and a SpeedNet Radio.nne SpeedNe`Repeater Radio is also included with the seam. Each package includes the following services: • A coinmunicarion site survey • IntelliTeaiLk SG factory acceptance testing • IntelliTeam SG training • IntelliTeam SG commissioning • IntelliRupter°auiL interrupter training Services-Only Packages Services-only packages are also available for the IntelliRupter fault interrupter,as.isted in Table 14 on page 18. Offerings ink.:Iude: • Communication site surveys • nvercurrent protective device coordination studies • IntelliTeam SG device settings determination • IntelliRupter fai•lt interrupter secondary iWection testing • IntelliTeam SG factory-acceptance testing • IntelliTeam SG training • IntelliTeam SG commissioning • Intel]iTeam SG SCADA integration • IntelliTeam SG monitoring • L.jop Restoration training • IntelliRupter fault interrupter training • IntelliRupter faul'interrupter maintenan,e • IntelliRupter fault interrupter project and constru Aion management 602 S&C Specificatior Bulletin 766-3- 3 S&C IntelliRupter® PulseCloser@ Fault Interrupter The site survey ensures optimal communication when the IntelliTeam SG Factory Acceptance Testing system is commissioned. However; building construction, Factory acceptance testing ensures all informa',on requirea relocation of lines,vegetation growth,and other factors can for a successful IntelliTeam SG implementation is gathered degrade communication over time.A subsequent"tune-up" d.nd understood before commissioning and is strongly site survey may be desirable. recommended if there are any unusual system characteristics or loading limitations. It provides significant insight into Overcurrent Protective Device how the IntelliTeam SG Automatic Restoration System will Coordination Studies work on the user's system—with specific system-protection A coordination study is used to select appropriately rated settings, available fault currents, connected loads, etc.To protective devices and their settings, including those of perform this testing,the user must furnish the following: IntelliRupter fault interrupters. Proper protective device . Substation breaker data, including overcurrent pickup coordination minimizes the impact of short-circuits by levels and relay timer settings isolating faults as quickly as possirle while maintaining power to the rest of the system. • Available fault current at each IntelliRupter fault inter- rupter location or -if S&C is providing an overcurrent IntelliTeam SG Device Settings Determination protective device coordination study and/or determination Appropriate device settings are essential to the successful of IntelliTeam SG device settings—Wormation that will implemen`ition of the IntelliTeam SG Automatic Restoration allow S&C to calculate these values System.These settings must be documented before factory • Any substation capacity limitations, conductor loading acceptance testing and commissioning of the IntelliTeam SG limitations,or system operating rule limitations Autoi,tatic Restoration System. • A written description of the desired system functionality IntelliRupter Fault Interrupter Secondary Injection • A single Jne diagram of the cir-uits on which the Intel- Testing liTeam SG Automatic Restoration System will be applied Secondary igjection testing valinates the settings,functions • Completed IntelliTeam SG Settings Sheets;determination and logic of an Intei-iRupter fault interrupter protection of i f device settings s the customer's responsibility,or it can and control module before installati-n,and it helps ensure provided by s successful commissioning. It can also be performed when Factory acceptance testing is performed at S&C's Intel- the user's operating practices require periodic testing of liLab facility in Chicago. S&C will provide a detailed test installed equipment to validate control and coordination plan. After testing has been completed, users will receive settings. The procedure uses Omicron testing equipment a CD-ROM containing the results of each simulation,which with a specially designed interface to the IntelliRupter fault they can use for training. i.Lterrupter cocking station. IntelliTeam SG Training The user must provide the following a minimum of two IntelliTeam Su training is conducted onsite and ensures the weeks before commencement of this service: user's personnel fully understand IntelliTeam SG functioning. • Availability of the user's designee,who will be the poin Both operations and engineering sessions are provided. of contact for S&C's field service specialist Operations training is geared toward persons who will • Proposed settings for each protection and control module encounter the equipment in the field,dispatch personnel,or to be tested-determination of these settings is the respon- create switching orders.A typical agenda includes: sibility of the user's designee,or it can be provided by S&' • An IntelliTeam SG Autnmatir Restoration System—what • A written descripl on of the desired test plan it is,how it works,and examples • Indoor access to each protection and control ik.-)dule to e Operation of IntelliRupter fai.li interrupters in an be tested IntelliTeam SG system S&C wi;-prepare 4 repnr`detailing the results if the test- . Real-world examples of IntelliTeam SG operation using ing for each protecti-n and control module. IntelliTeam Designer in Instan`Replay mode • Engineering training is geared toward engineers and technicians who will configure the controls ana radios.A typical agenda includes: • A detailed look at how IntelliTeam SG Automatic Restoration System works • Explanation of all control settings • Software screens useful for troubleshooting • Configuration of the radios • Creation of a DNP lookup table 603 4 S&C Specification Bulle'in 766-31 S&C IntelliRupterov PulseClosero Fault Interrupter IntelliTeam SG Commissioning IntelliRupter Fault Interrupter Training IntelliTeam SG commissioning ensures the IntelliRupter fault This training is conducted onsite and ensures the user's interrupters n the team have been set up correctly and are personnel know how to properly set up,configure,and operate ready to be put into service.These services include: IntelliRupter fault interrupters.These services for first-time • Assis*ance with configuring the IntelliRupter faul` inter- orders include the following: rupters;determination of device settings is the customer's • Training on use of IntelliLink Setup Software responsibility,or it can be provided by S&f. Configuring the IntelliRupter fault interrupter for use in a • Verification of acceptable peer-to-peer communication loop restoration system,if applicable • Verification of acceptable communication with the SCADA • T'se of security keys system • IntelliRupter fault interrupter operation,including Pulse- • Checking each IntelliRupter fault interrupter for confor- Closing Technology mance with installation recommendations • Verification that each team is capable of achieving Ready IntelliRupter Fault Interrupter Maintenance status(T Tpon user request,the teams will be disablea after IntelliRupter fault interrupter maintenance includes periodic verification) field inspection and testing on a three-year interval.Services provided for each team member include: IntelliTeam SG SCADA Integration • Visual :nspection of the Inte lliRupter fault interrupter, If the IntelliTeam SG Automa+ c Restoration System is to antennas,grounding,arresters,and wiring connections communicate with a SCADA system,incegration services may . Verification of IntelliLink Setup Software operation be desirable These services include: through secure Wi-Fi connection • Working with the SCADA supplier • Downloading of a full report from the InteihRupter fault • Designing and installing the communication infrastruc- interrupter,review of the aata,and exe^ution of any cor- ture linking the IntelliTeam SG Automatic Restoration rective actions necessary System with the user's LAN • Replacement of the battery • Developing the protocol conversion necessary to change . Operation of the IntelliRupter fault interrupter;if it can be DNP into the native:anguage of the SCADA master bypassed)locally,n anually,and from SCkDA • Developing optimal SC ADA settings ana polling sequence . Inspection of the repeater radio and replacement of its IntelliTeam SG Monitoring battery Ongoing remote system monitoring ensures IntelliTeam ' Monitoring of communication statistics and comparison SG operation meets agreed-upon service levels. It requires against tht initial baseline.Identification of recommended a SpeedGate ',' Radio Interface with a wireless telephone communication enhancements modem. If wireless telephone service is not available, ;r All system maintenance is coordinated with the user's telephone modem and user-supplied telephone line mus'be designee. To facilitate the inspection process and ensure installed a' the SpeedGate Radio Interface. consistent and accurate repor;,ng, S&f will work with the System i—nicoring allows S&C's engineers to assist with designee to develop an inspection cherklis,and train inspec- any required troubleshooting, update eunfigurations, anc. tion crews on its importance and use. provide week.y"health reports"on the status of the system. Such reports can include: • Team Ready status • IntelliTeam SG operational status • Battery system status • Active trouble conditions or alarms The scope and forma of the reports can be customized to mee*specific user needs. Loop Restoration Training This training is conducted onsite and ensures the user's personnel know how to properly set up, configure, and operate IntelliRupter fault interrupters in a loop application comprised of normally closed IntelliRupter fault interrupters or conventional reclosers,with a normally open IntelliRupter fault interrupter switching point. 604 S&C Specification Bulletin 766-3 5 S&C IntelliRupterc PulseCloser® Fault Interrupter IntelliRupter Fault Interrupter Project and When furnished with the external power supply, an Construction Management IntelliRupter fault interrupter may be applied at line-to-line S&C's highly trained,expel'en-ea staff will assist the user's voltage as low as 4.13 kV,50/60 Hz. automation team in the areas of project and construction For application on a completely ungr undea system, the management,working closely with them to assure on-time external power supply must be specified,less integral power completion of the project.Services may include working with module(s). Integral power modules canna' be app:ied on the user's contractor or crew to: completely ungrounded systems. • Ensure proper installation of the IntelliRupter fault Application ofsurge arresters.Surge arresters are required interrupters on both sides of IntelliRupter fault interrupter to protect it • Supply the automation system as a complete turnkey or from surges beyond its ratings.An IntelliRupter fault inter- Engineer-Procure-Construe`,,EPC)project: rupter in.,ludes provisions for mounting three user-furnishes surge arresters on ea^h side of the device. Alternately, an EXCLUSIONS:IntelliRupter faulc interrupters do not include IntelliRupter fault interrupter can be optionally furnished terminal-pad connectors.Various connectors are available as with MacLean Power Systems Zf rce-Type ZHP(Heavy Duty) listed in Table 12 on page 1F,Equipment/services packages polymer-housed metal-oxide surge arresters factory-installed and services-only packa-es do not include field installation and wired. or construction laoor. IntelliRupter fault interrupters furnished with Standard SPECIAL WARRANTY PROVISIONS: The standard Control Group or Standard Control Group with Battery warranty c.,ntained in seller's standard conditions of sale, Backup do no' include optional IntelliTeam SG Silver Level as set forth in Price Sheets 1% and 181, applies to the Software,IntelliTeam SG Gold Level Software,or IntelliTeam IntelliRupter fault interrupter and its associated options except for the control group as applicable.For these devices, Designer Configuration and License Management Software. the first and second paragraphs of said warranty are replaced For non-IntelliTeam SG applications,S&C may be able to by the following: furnish and install in the communication module, or make (1)General:Seller warrants to the immediate purchaser pro--sion for, a customer-specified communication device not listed in Table 9 on page 14. S&C will need to evaluate or end user for a period of 10 years from the date the physical and electrical requirements of the communica- tion device and its performance characteristics,and conauct exception of a S&C SpeedNet Radio, w'?' be of the qualification testing to verify its suitability for the desired kina and quality specified in the contract description application.Refer to the nearest S&C Sales Office for schedul and will be free of defects of workmanship and mate- ing information.S&f cannot furnish or install any comruu- rial• The S&r SpeedNet Radio is similarly warranted nication device for which the supplier requires S&P to offer for a period of two years from the date of shipment. Tier I(i.e.,"help desk")support. Should any failure to conform to this warranty appear If a.icensed radio is required for a S(ADA interface,the under proper and normal use within 10 years after frequency selection and FCC license application are to be the date of shipment ktwo years for S&C SpeedNe provided by others. S&C can provide a radio propaga' on Radios) the seller agrees, upon prompt notification study as well as a general system review co ensure optimal thereof and confirmation that the equipment has been application of distribution automation components. stored, installed, operated and maintained in accor- dance with recommendations of the seller and stan• APPLICATION NOTES: The following factors should be dard industry practice, to correct the nonconformity onsidered when applying IntelliRupter fault interrupters: either by repairing any damaged or defective parts of System voltage restrictions. For adequate power to be the equipment or kat seller's option) by shipment of available from the integral power module(s),an IntelliRupter necessary replacement parts. The seller's warranty fault interrupter must be applied on a system that is solidly does not apply to any equipment that has been disas- grounded,uni-grounded,grounded through a grounding trans- sembled, repaired or altered by anyone other than former, or resonant-grounded through a Peterson coil.The the seller. This limited warranty is granted only to base of the IntelliRupter fault interrupter must be groundea, the immediate purchaser or, if the equipment is pur- and the line-to-line voltage must be in the range shown in chased by a third party for installation in third-party the table below. equipment,the end user of the equipment.The seller's duty to perform under any warranty may be delayed, Range,kV,at s0 Hz Range,kv,at so Hz at the seller's sole option, until the seller has been 11.43 through 15.5 9 t rough 19.2 paid in full for all goods purchased by the immediate 18.81 through 27 20 through 24 purchaser. No such delay sharl extend the warranty 23.8 thro gh 38 29.7 through 38 period. 605 6 S&C Spe,;'Ication Bullet'- 766-3- S&C IntelliRuptere PulseCloser® Fault Interrupter The seller further warrants to the immediate pur- How to Order chaser or end user that for a period of two years from i. obtain the catalog number of the desirea IntelliRupter the date of shipment the software will perform sub- fault interrupter from Tables 1 and 2 on pages 8 and 9. stantially in accordance with the then-current release 2. Add the suffix of the desir?d control power source option of specifications if properly used in accordance with from Table°on page 10. the procedures described in seller's instructions.Sell- er's liability regarding any of the software is expressly 3. Add the suffix of the desired control grr up option from limited to exercising its reasonable efforts in sup- Table 6 on page 11. plying or replacing any media found to be physically 4. Add the suffix(s)of desired optional features and special defective or in correcting defects in the software dur- optional features from Tables 7 and 8 on pages 12 through ing the warranty period. Seller does no, warrant the 14. use of the software will be uninterrupted or error-free. 5. If wide-area network capabilityis desired forthe Standard For equipment/services packages,the seller warrants,for a "ontrol Uroup, Standard Control Group with Battery period of one year after commissioning,that the IntelliRupter Backup,or Universal Control Group,add the suffix of the fault interrupters will provide automatic fault isolation and desired communication device from Table 9 on page 14. system reconfiguration per agreed-upon service levels.The 6. If a mounting pedestal is desired for a substation remedy shall be additionai system analysis and reconfigura- application, obtain the catalog numbers of the desired tion of the IntelliTeam SG Automatic Restoration System until mounting pedestal and anchor bolts from Table 11 on page the desired result is achieved. 15.Four anchor bolts are required per mounting pedestal. 7. Obtain the catalog number of the desired connectors from WARRANTY QUALIFICATIONS: The standard warranty Table 12 on page 16. Six connectors are required per contained in seller's standard conditions of sale,as set forth in IntelliRupter fault interrupter. Price Sheets 15"and 181,does not.apply to major components not of Sac('manuta(,ture,such as batteries,customer-specified 8. ')btain the catalog numbers of desired accessories from remote terminal units and communication devices,as well as Table 1"on pages 16 and 17. hardware,software,resolution of proto,ol-related matters, and notification of upgrades or fixes for`hose devices.The seller will assign to the immediate purchaser or end user all manufacturers' warranties that apply to such major components. The seller's standard warranty does not apply to any ^omponencs no' of S&('laanufacture that are supplied and installed by the purchaser or to the ability of seller's equip- men Lo work with such components. Warranty of equipmen*/services packages is contingent upon receipt of adequate information on the user's distri- bution system, sufficiently detailed to prepare a technical analysis.The seller is not liable if an act of nature or parties beyond S&C's control negatively impar`performance of equip- ment/services packages;for example new^onstruction that impedes radio communication,or changes to the distribution system that affect protection systems,available fault currents, or system ioadipg character s*ics. END USER LICENSE AGREEMENT: : The end user is granted a nontransferable,non-sublicensable,nonexclusive license to use the LinkStart Connection Management Software, Intelli7 ink Remote Setup Software, IntelliTeam Automatic Restoration Software,Loop Restoration Software, and/or other software furnished with an IntelliRupter Pulset loser Fault Interrupter only upon acceptance of all the terms and conditions of the seller's end user license agreement set forth in Price Sheet 155. 606 S&C Specification Bulletin 766-3' 7 S&C IntelliRupterc PulseCloserce' Fault Interrupter Table 1.Non-Disconnect Style IntelliRupter PulseCloser Fault Interruptersq)(�,) Standard Ratings Mounting Configuration Mounting/ kV Amperes,RMS Catalog Operating Interrupting Number(3) Arrangement@3 Max BIL Cont.J Symmetrical Upright-Crossarm I ♦ 15.5 110 16 Or,OL7 248112 I ♦ 27 125 630 12 500Qa 248113 99 ED-856 38 170 12 5000 2481'4 Compact-Crossarm(g ED-855 155 110 16 000 248612 T WE . ED-855 27 125 630 12 500® 248613 B . Q For adequate power to be available from the integral power module(s), Intel liRupterfault interrupter.These services apr/to first-time or'ers only;they the base of the IntelliRupter fault interrupter must be grounded. can be provided for subsequent orders as indicated in Table 14 on page 18. Q When app'ied on a system that is not solidly grounded, uni-grounded, ©Required external power supply, cmtalog number suffix "-P300" or grounded through a grounding transformer, or resonant-gi)unded "-P350" through a Peterson coil, total system phase-to-ground capacitance must @ 24.8-kA asymmetrical interrupting and making. be sufficient to reduce the neutral-voltage shift produced by the integral power ®20-kA asymmetrical interrupting and making. module(s).Refer to the nearest S&C Sales Office. ®The Standard Mounting arrangement is designated by the ere-,Rion drawing V ED-850 for pole mounting,ED-852 for pedestal mounting. (ED)number shown. ®Allowable continuous current capability:800 amperes with a minimL.,i wind velocity of 2 Usec. Q5 Includes on-site user training on setup, configuration, and operation of 607 8 S&C Sp(:cificatior Bulletin 766-31 S&C IntelliRupter@ PulseCloser@ Fault Interrupter Table 2.Disconnect Style IntelliRupter PulseCloser Fault Interruptersi)(1 Standard Ratings Mounting Configuration Mounting/ kV Amperes,RMS Catalog Operating Interrupting Number(S) Arrangement@Q Max BIL Cont.® Symmetrical Upright-Crossarm * 15.5 110 16 00(^ 248122 I I * 27 125 630 12 5000Q 248123 ED-85, 38 170 12 5( 1�7 248124 :•• r : (D For adequate power to be eve able from the integral power module(s), wind velocity of 2 ft.'sec. the base of the IntelliRupter fault interrupter must be grour led. @ Includes on-site user training on setup, configuration, and operation of When applied on a system that is r >t solidly grounded, uni-grounded, IntelliRupter Fault Interrupter.These services apply to first-time orders only; grounded through a groundir g transformer, or resonant-grounded they can be provided for subsequent orders as indicated in Table 14 on page through a Peterson coil, total system phase-to-ground capacitance m.1st 18. be sufficient to reduce the neutr,..l-voltage shift produced by the integral power ©24.8-kA asymmetrical interrupting nd making. module(s).Refer to the nearest S&C Sales Office Q)20-kA .symmetrical interrupting and makir g. @ The Standaro Mounting arrangement is designated by the erection drawk g * ED-851 for pole mounting,ED-853 for pedestal mounting. (ED)number shown. ®Allowable continuous current capabilly:800 amperes with a minirr im 608 S&C Specilcation Bulletin 766-3- 9 S&C IntelliRupter@ PulseCloser® Fault Interrupter Table 3.Control Power Source—One Control Power Source Must Be Specified Control Power Source Voltage Range,kV L-L Suffix to be Added to Catalog Number 7.5-9.2 -P161 10.8--15.9 -P 162 One integrai power module led from one phase on one side 18.7-27.4 -P163 16.0-22.0 -P 164 23.8-38.0 -P 165 7.5-9.2 -P361 10.8-15.9 -P362 One integral power module fed from one phase on one side 18 7-274 -P363 plus an external power supply(j) 16.0-22.0 P364 23.8--38.0 -P365 Integral power modules for use 7.5-9.2 P261 on 60-Hz systems 10.8-15.9 -P262 Two ntegral power modules fed from a different phase 18 7-274 -P263 on both sides 15.0-22.0 -P264 23.8-38.0 -P265 7.5-9.2 -P461 10.8--15.9 -P462 Two integral power modules fed from a different phase 18.7-27.4 P463 on both sides plus an external power supply( 18.0-22.0 -P464 23.8-38,0 0465 External power supply only( - -P300 9.0-12.1 -P151 13.5-19.6 -P152 One integral power module fed from one phase on 18.0-26.0 P153 one side 23.0-33.0 -P154 29.7-38.0 -P 155 9.0-12,1 -P35' 13.5-19.6 -P352 One integral power module fed from one phase on one side 18.0-26.0 -P353 plus an external power supply( 23.0-33.0 -P354 29.7-38.0 -P355 Integral power modules for use on 50-Hz systems 9.0-12.1 -P261 13.5-19.6 -P252 Two itegral power modules fed from a different phase 18.0-26.0 P253 on both sides 23.0-33.0 -P254 29.7-38.0 -P255 9.0-12.1 -P451 13.5-19.6 -P452 Two integral power modules fed from a different phase 18.0-26.0 -P453 on both sides plus an external power supply(l) 23.0-33.0 1454 29.7-38.0 -P455 External power supply only( - -P360 Field-installed power source-Choose options from Table 5. -P000 (1)The external power supply accepts 90 Vac to 259 Vac,50/60-Hz,primary source input;and accepts 90 Vac to 259 Vac,50/60 Hz;19 Vdo to 60 Vdc;or 100 Vdc to 360 Vdc,secondary source input. Table 4.Interrupter Options Item Suffix to be Added to Catalog Number 15.5-kV Intel iRupter fault interrupter furnished with interrupters tested and certified to meet 27 kV 15.5-kV Intel'iRupter fault interrupter furnished with interrupters tested and certified to meet 38 kV -Z3 270-kV IntelliRupter fault interrupter furnished with interrupters tested and certified to meet 38 kV 609 10 S&C Specification Bulletin 766-31 S&C IntelliRupterc PulseClosero Fault Interrupter Table 5. Integral Power Modules for field installation Description Voltage Range,kV L-L,50 Hz Voltage Range,kV L-L,60 Hz Catalog Number Integral power module kit 29.7-38 23.8-38 SDA-5758-1 Integral power module kit 23-33 18.72-27 SDA-5758-2 Integral power module kit 18-26 16-22 SDA-5758-3 Integral power module kit 13.5-19.6 10.8-15 SDA-5758-4 Integral power module kit 9-12.1 7.5-9.2 SDA-5758-5 External power supply—Use when system voltage is below 7.5 kV 60Hz 9 kV 50Hz,or with a pedestal-mounted IntelliRupter fault Interrupter in a substation.Enables use of preferred and alternate control power sources,and can be SDA-4910 installed in comb;nation with integral power modules.Preferred source input voltage range is 90-159 Vac,50/60 Hz, alternate source input voltage range is 90-159 Vac,50/60 Hz,19-60 Vdc,or 100-360 Vdc Table 6.Control Groups—One Control Group Must Be Specified Item Suffix to be Added to Catalog Number Standard Control Group—For IntelliTeair SG Automatic Restoration,automatic source transfer,automatic to)p restoration,SCADA, al I stand-alone(non-communicating)anplications.Includes IntelliTeam SG Bronze Levi'Software.Options I Intel iTeam SG C ver Level Software provides suitability for basic closed-loop applications.Optional IntelliTeam SG Gold Levi Software provides suitability for basic closed-loop applications a•d applications on systems with three or more sources. No batteries are regt ired for stand-alone applications and application with operating times of 30 seconds or less;ac line voltage must be available on the side of the IntelliRupter fault interrupter with the integral power module or control power must be available from the -CO external power supply,if furnished. Specify communication device,if required for the application,fm n Tahle 9 on page 14.All team devices must be furnished with the same type of communication device. Intel seam Designer Configuration anu License M-nagement Software is required to activate IntelliTeam SG software Standard Control Group with Battery Backup—Identical to the Standard Control Group but Additional y includes batteries that support operation for a mirimum of four hours after loss of ac line vo!tage on both sides of IntelliRupter Fault Interrupter,permitting extended deao !ne switcrig. Specify communication device,if required for the application,from Table 9 on page 14.All team devices must be furnish(:1 with the -C1 same type of communication device. Inte Team Designer Corn guration and License Management Software is required to activate IntelliTeam SG Software Universal Control Group—Identical to the Standard Control Group with Battery Backup.Includes either IntelliTeam SG Gold Level Software and IntelliTeam Designer Confiy aration and License Management Software or IntelliTeam II Software License,as specified. For IntelliTeam SG Automatic Restoration System specify one IntelliTeam Design Slot part number 008-007006-01 and one IntelliRupter PulseCloser Fault Interrupter Gola License part number 008-007101-01.This license regt ires an IntelliTeam SG qualified communication device from the communication device options,isted in Table 9 on page 14. For IntelliTeam II Automatic Rostoration System specify one trite ream Design Slot part number 008-007006-03♦and one IntelliRupter -C, PulseCloser Fault Inu rupter IntelliTeam II License part number 008-007106-01.This license requires an IntelliTeam II qualified communication device from the communication device options listed in Table 9 on page 14. When ordering enter the selected licenses as separate 'ne items as include_in the above and specify communication device,if required for the application,from Table 9 on page 14.A team devices must be furnished with the same type of communication device ♦ The 008-007106-01 license should not to be confused with IntelliTe in SG Automatic Restoration System operating in IntelliTeam 11 mode. Intel- liTeam SG Automatic Restoration System operating in Int( iTeam If mnde requires w ntelliTeaia SG Automatic Restoration System qualified commu- nication dev.-e. 610 S&C Specification.Buhefin 766-31 11 S&C IntelliRupter® PulseCloser0f, Fault Interrupter Table 7.Optional Features Item Suffix to be Added to Catalog Number Irfcludes 900-MHz,3-dBd gain,omnidirectional 25-inch(635-mm)fiberglass B. Bracket-mounted antenna—Bracket extends antenna with female N-Type connector,coax cable,and mounting hardware four feet(1219 rmn)horizontally from the bottom Includes 900-MHz,9-dBd gain,directional Yagi antenna with female N-Type 62 of IntelliRupter fault interrupter base.Can be connector,coax cable,and mounting hardware mounted on either side of the base Bracket only,suitable for mounting a variety of user-furnished antennas.Includes B3 coax cable with male N-Type connector and mounting hardware Spanish -1_51 Portuguese -1-52 Foreign language French -L53 labels and screens Chinese -1_54 Arabic -1_55 International crating—Wood products used in packaging are either hardwood or certified by the wood supplier L71 as being"heat Treated"(kiln dried)to a core temperature of 1330F(56°C)for a minimum of 30 minutes Shipping crate with increased fork space -1_72 3 kV,2.65 kV MCOV® -M9 6 kV,5.1 kV MCOV 4Q -M10 MacLean Power Systems Zforce Type ZHP 9 kV,7.65 kV MCOV® _M1 (heavy duty)polymer-housed metal-oxide surge arresters—factory-installed and wired on the 10 kV,8.4 kV MCOV® -102 load side of the compact-style IntelliRupter fault 12 kV,10.2 kV MCOV nQ -M3 interrupter.Arresters include insulated mounting brackets and integral ground-lead disconnects. 15 kV,12.7 kV MCOV® -M4 Arresters are solidly grounded to IntelliRupter 18 kV,15.3 kV MCOV® -M5 fault interrupter base;a separate ground strap between arresters is not neededQQ 21 kV,17.0 kV MCOV® M6 24 kV,19.5 kV MCOV® -M7 27 kV,22.0 kV MCOV® M8 FOP FOOTNOTES SEE PAGE 13 611 12 S&C Specification Bulletin 766-31 S&C IntelliRupter@ PulseCloser@ Fault Interrupter Table 7.Optional Features—Continued Item Suffix to be Added to Catalog Number 3 kV,2.55 kV MCOVQ -N9 6 kV,5.1 kV MCOV 4Q -N10 9 kV,7.65 kV MCOV® -N1 MacLean Power Systems Zforce Type ZWP 10 kV,6A kV MCOV® -N2 (heavy duty)polymer-housed metal-Oxide surge arresters—factory-installed and w sad on 12 kV,10.2 kV MCOVC4 -N3 both sides of the InteWRupter fault interrupter. 15 kV,12.7 kV t'ACOVQ -N4 Arresters include insulated mounting brackets and integral ground-lead disconnects.Arresters 18 kV,15,3 kV MCOV® -N5 are solidly grounded to IntelliRupter fault 21 kV, 17.0 kV MCOV® -N6 interrupter base;a separate ground strap between arresters is not needed@s 24 kV,19.5 kV MCOV® -N7 27 kV,22.0 kV MCOV® -N8 30 kV,24.0 kV MCOVQ -N11 36 kV,29,0 kV MCOV QQ -N12 Ten-year IntelliRupter fault interrupter warranty—In lieu of standard two-year warranty.Matches standard 10-year warranty for control T1 groups Wildlife protection For Non-Disconnect Style IntelliRupter fault interrupter -Wt For Disconnect Style IntelliRupter fault interrupter -W2 0 A whip antenna is not provided when this option is specified. If a whip Q The"-M"option suffixes are only used with compact-style units catalog antenna is needed for testing or temporary use, specify catalog number numbers 248612 and 248613.Compact-style units rely on the substation bus 904-000071.00. for protection on the source side,and the"-M"option suffix only provides All labels are available.Contact the nearest S&C Sales Office for screen arresters on the load side. availability. ®MCOV=Maximum Continuous Operating Voltage, RMS. MCOV must >_1.2 x actual line-to-ground voltage,RMS. T The"-N"option suffixes are not used with compact-style units Catalog Numbers 248612 and 248613. 612 S&C Specification Bulletin 766-31 13 S&C IntelliRupter® PulseCloser® Fault Interrupter Table 8,Special Optional Feature Item Suffix to be Added to Catalog Number Reversea cc )rs for interrupter OPEN/CLOSED indicators and OPEN/CLOSE/READY lever(green for closed,red for ope-)) -F2 Table 9.Communication Devices for IntelliTeam SG,IntelliTeam Il,Automatic Source Transfer, and SCADA Applications Suffix to be Item Added to Catalog Number Communication Devices Suitable for IntelliTeam SG,IntelliTeam II,Automatic Source Transfer,and SCADA ApplicationsT Factory-installed and wired S&C SpeedNet Radio,providing high-speed network communication via DNP 3.0 protocol,and 900-MHz, R80 5-d13i gain antenna with male N-Type connector( Factory-installed and wired SpeedNet SDR 4 Software Defined Radio© -R254 Factory-instalied and wired SpeedNet SDR 4x4 Software Defined Radio(g) -R256 Factory-installed and wired iS5 Comm.Inc.-iES6 module with 2-SFP 100-Mbps multi-mode LC transceiver 550 m,850 nm,low-voltage R278 (input 9-35 Vdc) Factory-installed and wired iS5 Comm.Inc.-iES6 module with 2-SFP 100-Mbps multi-mode LC transceiver 2K M,1310 nm,low-voltage (input 9-36 Vdc) -R2. Factory.nstalled and wired iS5 Comm.]no,-iES6 module with 2-SFP 100-Mbps single mode LC transceiver 10 KM,1310 nm,low-voltage R280 (input 9-36 Vdo) Factory-installed and wired iS5 Comm.Inc.-iES6 module with 2-SFP 100-Mbps single mode LC transceiver 30 KM,1310 nm,low-voltage (input 9-36 Vdc) R28' Factory-instalied and wired 65 Comm.Inc.-iES6 module with 2-SFP 100_Mbps single mode LC transceiver 60 KM,1310 nm,law-voltage R282 (input 9-36 Vdc) Factory-installed and wired iS5 Comm.Inc.-iES6 module with 2-SFP 120-Mbps single mode LC transceiver 100 KM, 1550 nm,low-voltage R283 (input 9-36 Vdc) Factory-installed and wired iS5 Comm.Inc,-iES6 module with 2-SFP 100-Mbps single mode LC transceiver 120 KM,1550 nm,low-voltage R284 (input 9-36 Vdc) Factory-installed and wired SpeedNet"'Radio and SpeedNetll"Cell Edge Gatewayi�K) -R322 Provisions only for SpeedNet SDR 4 Software Defined RadioQ -R255 Provisions only for SpeedNet SDR 44 Software Defined Radio© -R257 Provision only for iS5 Comm.Inc.-iES6 module—multimode LC transceiver use-Customer must provide an iES6 module with 2-SFP LC -R276 transceivers. Provision only for iS5 Comm.Inc.-iES6 module—single-mode LC transceiver use-Customer must provide an iES6 module with 2-SFP _R277 LC transceivers. Communication Devices Suitable for Automatic Source Transfer and SCADA Applications Only Factory-installed and wired UtiliNet Series IV IWR Radio,providing communication via DNP 3.0 protocol,and 900-MHz,5-dBi gain R67 antenna with male N-Type connector0© Communication Devices Suitable for Automatic Source Transfer and SCADA Applications Only Factory-installed and wired SpeedNet ME Mesh End-Point Radio -R240 Factory-installed and wired SpeedNet'"'Cell Edge Gateway® -R320 Provisions only for SpeedNet ME Mesh End-Point Radio -R241 Factory-installed and wired single-mode Dymec 5843SHRT fiber-optic modem® -R44 Factory-lostalled and wired multi-mode Dymec 5843HRT fiber-optic modem@ -:145 Provision only for single-mode Dymec 58433HRT fiber-optic modem® -R42 Provision only for multi-mode Dymec 5843HRT fiber-optic modem@ -R43 Factory-installed and wired MDS 909 Radio LFactory-installed and wired MDS TransNET 900 transceiver and 900-MHz,5-dBi gain antenna with male N-Type connectorQ� -R18 Factory-installed and wired MDS TransNET 900 transceiver with diagnostics and 900-MHz,5-d8i gain antenna with male N-Type oonnector®® R,9 613 FOOTNOTES CONTINUED► 14 S&C Specification Bulletin 766-31 S&C IntelliRupter® PulseCloser® Fault Interrupter FOOTNOTES CONTINUED FROM PREVIOUS PAGE (a)These are the only wide-area network communication devices approved A Multi-Mode Mating Connector and Termination Kit or a Multi-Mode for use with IntelliFlupter fault interrupter.For other communication devices, Liquid-Tight Cable Assembly must be specified.See Table 10, refer to the nearest S&C Sales Office. @ Please see Specification Bulletin 1075-31 for SpeedNet SDR and Speed- @ Antenna mounts directly to IntelliRupter fault interrupter base. If a Net SDR 4x4 antenna options. bracket-mounted antenna is desired instead,see Table 7 on page 12. Q Please see Specification Bulletin 1072-31 for SpeedNet Radio antenna @ A female N-Type antenna connector,with integral surge suppresser, is options and 1076-31 for SpeedNet Cell Edge Gateway antenna options mounted to IntelliRupter fault interrupter base. @ Please see Specification Bulletin 1076.31 for SpeedNet C0 Edge Gate- (1)A Single-Mode Mating Connector and Termination Kit or a Single-Mode way antenna options. Liquid-Tight Cable Assembly must be specified.See Table 10. Specify the appropriate catalog number suffix based on the frequency Suffix to be Added band range and application for the radio,from the following table.For exam- Frequency Band Range,MHz Application to Catalog Number ple,for a 928-to 960-MHz MDS SD9 Radio for Ethernet and serial applica- tion,specify catalog number suffix°-R216CL" 820 to 870 -R216AL 928 to 960 -R216CL Frequency Band Range,MHz Application Suffix to be Added to Catalog Number 928 to 960,50-kHz Channel -R216DL 820 to 870 -R216AK 88010915 Ethernet -R216EL 928 to 960 -R2160K 880 to 915,50-kHz Channel and Serial -R216FL 928 to 960,50-kHz Channel -R216DK 850 to 660/926 to 936, R216GL Transmit Low 880 to 915 -R216EK 880 to 915,50-kHz Channel Serial R216FK 850 to 860/926 to 936, -R216HL Transmit High 850 to 860/926 to 936, -R2166K 820 to 870 -R216AM Transmit Low 928 to 960 -R216CM 850 to 860/926 to 936, R216HK Transmit High 928 to 960,50-kHz Channel -R216DM 880 to 915 9710 -R216EM 880 to 915,50-kHz Channel Emulation -R216FM 850 to 860/926 to 936, -R218GM Transmit Low 850 to 860/926 to 936, -R216HM Transmit High Table 10.Fiber-Optic Connection Accessories Item Catalog Number Single-mode mating connector and termination kit—Includes connector hood,inserts,and fiber termination components(l) SD-6607 Multi-mode mating connector and termination kit—Includes connector hood,inserts,and fiber termination componentsQ SD-6608 46-foot(1463-cm)single-mode liquid-tight cable assembly—Includes pre-terminated mating connector on one end and ST SD-6609 connector on other end@ 48-foot(1463-cm)multi-mode liquid-tight cable assembly—Includes pre-terminated mating connector on one end and ST connector SD-6610 on other end@ (Q)Requires Harting crimping tool for fiber-optic connector(glass fiber) $W Q Custom-length cable assemblies can be furnished. Refer to the 6.5,4.96,and 3,0 mm,catalog number 20 99 000 1033. nearest S&C Sales Office for more information. Table 11.Mounting Pedestals and Anchor Bolts—For Substation Applications Item Catalog Number 9.5 feet(2896 mm) SDA-4813.1 Mounting Pedestal--&inch x 8-inch(203 mm x 203 mm)galvanized steel tube construction 12 feet(3658 mm) SDA-4813-2 Anchor Bolt(j)-1 pcs 1'/4-7 UNC-2A,3 feet-8 inches(1118 mm).Four required per mounl g pedestal S-81365-1 Galvanized steel. Furnished with two hex nuts and two Hat washers to facilitate leveling the mounting pedestal. 614 S&C Specification Bulletin 766-31 15 S&C IntelliRupter® PulseClosero Fault Interrupter Table 12.Connectors Illustration Description Accommodating Conductor Catalog Number Tip Bronze Body,Tin Plated,Single 1/2-13 x 2'h No.2 solid(33.6 mm2)through 500 kc n it 474OR10 Galvanized Steel Bolt (335 mm2)stranded copper or alun ium ' Aluminum-Alloy Body,Tin Plated, No.2 solid(33.6 mm2)through 500 kc n a N Two 1/2-13 x 23/4 Galvanized Steel Bolts (335 mm2)stranded copper or aluminum 741 R2 Provision only for compression connectors.Includes two 1/2-13 x 2 Galvanized Steel Bolts 45810* 0 Connector suitable for hookstick handling. * Four-bolt compression connectors cannot be used with Wildlife Protection,catalog number suffix -WV or"-W2" Table 13.Accessories Description Catalog Number Battery charger output harness—For connecting battery pack to an 800-mA,current•,+mited 12-Vdc lead-ar i 007 0015s' 01 battery ch;rger Module har dling fitting—F tr field installation and removal of protection ano control module,and communication module, in IntelliRupter fault interrupter base.Attaches to hookstick with universal fitting.Includes prong for operating nk IiRupter 4450 fault interrupter levers Module stub handle—For istallation and removal of proteclion and control module,and communication module,in Inte,Rupter faL it interrupter base—in user's service center or lab.When permitted by utility operating practice,this handle ran be used by a gloved 4435 individual to insta ar I remove modules in the field Pre-configured laptop computer—'4-inch Dell computer with 2-MB RAM,80-GB hard d oe,and factory-loaded Intl.liLink Setup SDA-5697 Software(not available for sale outside the United States) Wi-Fi tester.Simulates connection to communication module.Confirms user's laptop computer is properly configured to establish secure Wi-Fi connection to IntelliRupter fault'iterrupter.Also demonstrates use of Wi-Fi security keys.For indoor use only,in user's service 908-000961-01 center or lab Detailed instruction manual—Binder containing printed copies of all IntelliRupter fault interrupter instruction sheets,erection drawings, RD-6949 and reference drawings(detailing,for example,installation of optional features such as surge arresters and bracket-mounted antennas) Spare protection and control module SDA-4540R2 Spare communication module—Less battery pack and radio SDA-4554-1 Spare 12-Vdc,8-ampere-hour battery pack for communication module SDA-4605 SEL AutoRANGER Model AR8-OH faulted-circuit indicators,set of three—Detects and provides visible indication SDA-4625 u:fault current passage,User-installed on each phase conductor.Eight-hour reset time Docking Station—Powers protection and control mouule,and communication module,removed from IntelliRupter`cult interrupter base. Permits uploading and downloading of configuration settings,plus programming of radio and charging of radio batteries,as applicable, SDA-4650R2 in user's service center or lab Indoor power supply—Attaches to external power supply connector in base.Powers protection and control module,and communication module,for pre-insta ation uploading and downloading of configuration settings,p us radio programming and battery charging,as TA-3221 applicable.For indoor use only,in aser's service center or lab.Input voltage range is 88-264 Vac 50/60 Hz TABLE CONTINUED► 615 16 S&C Specification Bulletin 766-31 S&C IntelliRupter® PulseClosero Fault Interrupter Table 13.Accessories—Continued Description Catalog Number 900-MHz 5-dN gain antenna,N-type male connector 904-000071-00 LinkStart security dongle 904-002216-01 iS5 Comm.Inc.-iES6 module only with conformal coating,power tern at block and DB9 console cable,low-voltage 9-36 Vdc,LC 110.003780-01 connector SFP 100-Mbps multimode LC transceiver 550 m,850 nm 110-003774-01 SFP 100-Mbps multimode LC transceiver 2 km,1310 nm 110-003774-02 SFP 100-Mbps single-mode LC transceiver 10 km,1310 nm 110-003774-04 SFP 100-Mbps single-mode LC transceiver 30 km,1310 nm 110-003774-05 SFP 100-Mbps single-mode LC transceiver 60 km,1310 nm 110-003774-06 SFP 100-Mbps single-mode LC transceiver 100 km,1550 nm 110-003774-07 SFP 100-Mbps single-mode LC transceiver 120 km,1550 nm 110-003774-08 65 Comm.Inc.—iES22GF industrial Ethernet switch,High voltage(input 130-370 Vdc or 90-264 Vac),8-101100/1000 base TX RJ45 110-003777-01 ports,4-GSFP iS5 Comm.Ina—iES22GF industrial Ethernet switch,low-voltage(input 9.36 Vdc),8-10/100/1000 base TX RJ45 ports,4-GSFP 110-003778-01 iS5 Comm.Inc.—iDS3 industrial single port RS232/422/485 to Ethernet serial device server,low-voltage(input 9-36 Vdc),1-serial port, 110.003779 Ol 2.10/100 base TX RJ45 Ports 616 S&C Specification Bulletin 766-31 17 S&C IntelliRupter® PulseCloserc Fault Interrupter Table 14.IntelliRupter PulseCloser Fault Interrupter/Services Packages Item Three-Member Team Four-Member Team Five-Member Team 15.5-kV IntelliRupter PulseCloser Fault Interrupter/Services Packages Six-Member Team Each package includes Non-Disconnect Style IntelliRupter PulseCloser Fault Interrupters Catalog Number 248112-P262-C1-N4-R80-Wt or 248112-P262-C1-N4-R201-W1.Each IntelliRupter fault interrupter includes two Integral Power Seven-Member Team Modules for use on 11.43-kV to 15,5-kV,60-Hz systems,Standard Control Group with Battery Backup,with SpeedNet Radio, six 15-kV Surge Arresters,and Wildlife Protection,One SpeedNet Extension-Arm-Mounted Repeater Radio is also included. Eight-Member Team Services furnished include communication site survey,IntelliTeam SG factory acceptance testing,IntelliRupter fault interrupter tralning,IntelliTeam SG training,and IntelliTeam SG commissioning Nine-Member Team Ten-Member Team Eleven-Member Team Twelve-Member Team Three-Member Team Four-Member Team Five-Member Team 25-kV IntelliRupter PulseCloser Fault Interrupter/Service Packages Six-Member Team Each package includes Non-Disconnect Style Intel'iRupter PulseCloser Fault Interrupters Catalog Number 248113-P263-C1-N8-R80-W 1 or 248113-P263-Ct-N8-R201-W1.Each IntelliRupter fault interrupter includes two Integral Power Seven-Member Team Modules for use on 18.81-kV to 27-kV,60-Hz systems,Standard Control Group with Battery Backup,with SpeedNet Radio, six 27-kV Surge Arresters,and Wildlife Protection.One SpeedNet Extension-Arm-Mounted Repeater Radio is also included. Eight-Member Team Services furnished include communication site survey,Inte iTeam SG factory acceptance testing,IntelliRupter fault interrupter training,IntelliTeam SG training,and IntelliTeam SG commissioning Nine-Member Team Ten-Member Team Eleven-Member Tea-. Tweive-Member Team Three-Member Team Four-Member Team Five-Member Team 38-kV IntelliRupter PulseCloser Fault Interrupter/Service Packages Six-Member Team Each package includes Non-Disconnect Style IntelliRupter PulseCloser Fault Interrupters Catalog Number 248114-1`265-01-1\112-R80-W1 or 248114-P265-C1-N12-R201-W1.Each IntelliRupter fault interrupter includes two Integral Power Seven-Member Team Modules for use on 23.8-kV to 38-kV,60-Hz systems,Standard Control Group with Battery Backup,with SpeedNet Radio, six 36-kV Surge Arresters,and Wildlife Protection.One SpeedNet Extension-Arm-Mounted Repeater Radio is also included. Eight-Member Team Services furnished include communication site survey,IntelliTeam SG factory acceptance testing,IntelliRupter fault interrupter training,IntelliTeam SG tranng,and IntelliTeam SG commissioning Nine-Member Team en-Member Team Eleven-Member Team Twelve-Member Team 617 18 S&C Specificallon Bulletin 766-31 S&C IntelliRuptere PulseClosere Fault Interrupter Table 15.IntelliRupter Fault Interrupter Services Packages Item Catalog Number Communication site survey.Fie 1 testing to confirm that user-propose IntelliRupter fault interrupter locations will provide acceptable communication between team members and head-end SCADA radio,if app cable ,1aer should make available their engineer/technician AS100 responsible for the project Inte111Team SG training.On-site training on functioning of the itr RIM SG Automatic Restoration System.includes operations and AS101 engineering traini-g sessions IntelliTeam SG commissioning.Ensures that IntelliRupter fault interrupters have been set up correctly and IntelliTeam SG is ready to be AS102 put into service IntelliTeam SG SCADA Integration.Includes review of user's SCADA system,development of DNP points lists,coordination with the AS'03 3er's SCADA supplier,and review of SCADA database IntelliTeam SG factory-acceptance testing.Factory testing ensures that all information required for successful trite Team SG ir,.,,lementation is gathered and ur Jerstc d prior to commissioning,Provides insight on how the Intellileam SG Xitomatic Restoration A8104 System w �work on the user's system.User must travel to Chicago to witness the testing IntelliTeam SG monitoring.Ongoing remote monitoring ensures that IntelliTeam SG operation meets agreed-upon service levels. AS105 Minimum monitoring period is s!K months IntelliRupter Fault Interrupter maintenance.Includes inspection,testing,and battery replacement on a three-year interval AS106 IntelliRupter Fault Interrupter project and construction management.Includes IntelliRupter fault interrupter istallation,constructior, AS107 oversight,and EPC projects Overcurrent protective device coordination study.Determination of appropriately rated protective devices and their settings,incl, ling those of IntelliRupter fault interrupters.Proper coordination minimizes the impact of short-circuits,by isolating faults as luickly as possible, AS108 whi a ma;its -g power to the rest of the system IntelliTeam SG device settings determination.Determination of these settings is essential to the successful implementation of AS10a Intei,iTeam SG system ai,d must be documenteu before factory acceptance testing and commissioning Loop-restoration training.Covers setup,configuration,and operation of IntelliRupter fault interrupters in a loop application comprises of AS110 normally closed trite iRupter fault interrupters or conventional reclosers,with a normally open IntelliRupter fault interrupter switching point IntelliRupter Fault Interrupter training.Covers Intellit-ink Setup Software;configuring Intl Rupter fault interrupter for use in an AS111 Inir.diTeam SG,source-transfer,or loop-restoration system,as appropriate;use of security keys;and operation IntelliRupter Fault Interrupter secondary Injection testing.Validates settings,functions,and;ogic of Inte 'Rupter fault interrupter AS112 protection and control module using Omicron testing equipment 618 S&C Specification Bulletin 766-31 19 S&C IntelliRupter° PulseCloserc," Fault Interrupter IntelliRupter Fault Interrupter Ratings Table 16.Voltage Ratings IntelliRupter Fault Interrupter Maximum Voltage Rating,kV Voltage Rating 15.5 27 38 Lightning impulse withstand voltage,kV 110 125 170 Power frequency withstand voltage,dry,kV 50 60 70 Power frequency withstand voltage,wet,kV 45 50 60 Table 17.Current Ratings IntelliRupter Fault Interrupter Maximum Voltage Rating,kV Current Rating 15.5 27 38 Continuous current,amperes 630 630 630 Maximum continuous current with 2 ft./sec.min;mum wind vo locity,amperes 800 800 800 Short-circuit current,symmetrical,amperes 16 000 12 500 12 500 Making current,amperes,asymmetrical peak 31 000 31 000 31 000 Making current,amperes,asymmetrical,RMS 21 600 21 600 21 600 Loop-switching current,amperes 2 400 2 400 2 400 Cable charging current,amperes 10 25 40 Table 18. Number of Operations IntelliRupter Fault Interrupter Maximum Voltage Rating,kV Operations Rating 15.5 27 38 15-20 44 4a 44 Number of operations at percent of interrupting 45-55 56 56 56 rating 90-100 16 16 16 Number of load-switching operations,C-O 10 10 10 Number of line-charging operations,C-O 20 20 20 Number of Cable-charging operations,C-O 20 20 20 Number of mechanical operations without maintenance, 10 000 10 000 2 000 PulseClosing®Technoicgy disabled 619 20 S&C Specification Bulletin 766-31 S&C IntelliRupter® PulseCloser@ Fault Interrupter Table 19.Other Ratings IntelliRupter Fault Interrupter Maximum Voltage Rating,kV Rating 15.5 27 38 Operating temperature range,°C -40 to+40 -40 to+40 -40 to+40 Voltage sensor accuracy,% ±0.5 +_0.5 ±0.5 Current sensor accuracy,% ±0.5 ±0.5 ±0.5 Time-current coordination curve accuracy,/ ±2.0 ±2.0 ±2.0 Ice breaking rating,inch(mm) 75(19) 75(19) .75(19) Radio noise limit,FCC class A A A Table 20.IntelliRupter Fault Interrupter Certified Test Abstracts and Engineering Test Reports Description Description Standard CERT-696 Temperature rise IEEE C37.60-2003,IEC 62271-111:2005 IEEE C37.60-2003,IEC 62271-111:2005, CERT-697 Dielectric ratings,15.5 and 27 kV IEEE C3734-1994,IEEE 1291-1993, ANSI C93.1-1999 CERT-698 Symmetrical interrupting ratings,15.5 kV,without PulseClosing Technology IEEE 037.60-2003,IEC 62271-111:2005 CE,4T-699 Switching current ratings IEEE C3760-2003,JEC 62271.111:2005 CFRT-700 Symmetrical interrupting ratings,15.5 and 27 kV,with PulseClosing Technology IEEE C3760.2003,IEC 62271-111:2005 CERT-701 Mechanical endurance ratings IEEE C3760-2003,IEC 62271-111:2005 CERT-705 Loop switching capability IEEE C3760-2003,IEC 62271-111:2005 CERT-706 Extreme ambient temperature IEEE C3760-2003, IEEE C37.60-2003,IEEE C37.90-1989, CERT-719 Surge immunity ratings IEEE C37.90.2-2004,IEC 61000-4-4,-4. FCC Part 15,Subpart B,Section 15.109b CERT-722 Lightning arrester grounding, 15 kV IEEE C37.60-2003, CERT-766 Voltage and Current metering accuracy IEEE C3760-2003,IEEE C5713 CERT-772 Symmetrical interrupting ratings,15.5 kV,with PulseClosing Technology IEEE C3760-2003,IEC 62271-111:2005 CERT-896 Symmetrical interrupting ratings,38 kV IEEE C3760-2012,IEC 62271-111:2012.09 CERT-897 Temperature rise ratings,38 kV IEEE C3760-2012,IEC 62271-111:2012.09 CERT-898 Dielectric ratings,38 kV IEEE C3760-2012,IEC 62271-111:2012-09 CERT-900 Mechanical endurance ratings,38 kV IEEE C3760-2012,JEC 62271-111:2012-09 TR 13737-A1 Instantaneous time-current curve determination,27 kV IEEE C37.60.2003 TR 14893 Short circuitishort time withstand current,15 kV IEEE 1247-2005 620 S&C Specification Bulletin 766-31 21 S&C IntelliRupter® PulseClosero Fault Interrupter Terminal Pad Detail 15-kV and 27-kV Non-Disconnect Style IntelliRupter Fault Interrupter (shown without optional W'Idlife Protection, Catalog Number Suffix"-W1") Dimensions in inches(mm) 83/8 151/4 (213) (387) 5/8(16)TYP. 1 y 11/2(38)TYP. —s 13/4(44)TYP. Terminal Pad Detail 38-kV Non-Disconnect Style IntelliRupter Fault Interrupter (shown without optional wildlife protection,catalog number suffix"-W4") Dimensions in inches,mrr% 159/64(395) --.,nA' (113) 3 1/4 13/4 (76)5/e 0 O 0 (6) (44) [-(16) 0 0F__T 13/a o (44) a a a v 207/8 I (530) I I 5/8 {16) 0 I 3 7 18/4 II (44) 621 22 S&C Specification Bulletin 766-31 S&C Intell Ruptem PulseClosere Fault Interrupter Terminal Pad Detail 15-kV and 27-kV Disconnect Style IntelliRupter Fault Interrupter (shown without optional wildl'fe protection,catalog number suffix"-W2") Dimensions in inches(mm) 231/4 151/4 (591) (387) 3/4(19) 11/z(38) • 2 51 0 + '� (44) 13/4(44) O O 622 S&C Specification Bulletin 766-31 23 S&C IntelliRupter® PulseClosero Fault Interrupter Terminal Pad Detail 38-kV Disconnect Style IntelliRupter Fault Interrupter (shown without optional wilalife protection,catalog number suffix"-W2") Dimensions in inches(mm) 'U q q / el 00 16 (406) 15 12 ( (305) 381) 623 24 S&C Specification Bulletin 766-31 S&C IntelliRuptere PulseCloser® Fault Interrupter Non-Disconnect Style 15-kV and 27-kV IntelliRupter Fault Interrupter Upright-Crossarm Mounting Configuration ED-850,for pole mounting,is illustrated;ED-852,for pedestal mounting,is similar (top and front views shown with optional wildlife protection,catalog number suffix"-Wi") Dimensions in inches(mm) 933/4 (2381) 1 I 227/8 (581) 3/4 (28) I + 1 (142953/Aa N ❑119 113/4 (298) (410) ---4(102)TYR TOP VIEW Dimensions in inches(mm) F— 24 24 ® 32 (610) (610) (813) (154) 81/4 F _� 81/4 {210)� (210) J%WWI o a l ■ 2 (51)TYR FRONT VIEW 624 S&C Specification Bulletin 766-31 25 S&C IntelliRupter® PulseClosero Fault Interrupter Ratings kV Amperes,RMS Net Wt., Catalog Number Assembl( i, Interrupting Lbs.(kg) Max BIL ContinuousQ Symmetrical 15.5 110 16 000 248112 630 835(3'1'9) 27 125 12 509 248113 800 amp( es with a minimc n wind v( ocity of 2 ft./sec. Dimensions in inches(mm) 1/4(6) I ■ 1/4 6) 21% T� (b43) 1 12Ya 42 z i 29Y2 (749) , SIDE VIEW 625 26 S&C Specification Bulletin 766-31 S&C IntelliRupter® PulseClosero Fault Interrupter Non-Disconnect Style 38-kV IntelliRupter Fault Interrupter Upright-Crossarm Mounting Configuration,ED-856 (top and front views shown with optior al wile,fe protection,catalog number suffix"-W1°) Dimensions in inches(mm) 94 (2388) 1/4 2 (6) (51) 15 to (381) (254) 10 (254) Uo 0 8 ,(203) TOP VIEW Dimensions in inches(mm) 61/,6 48 32 (154) (1219) (813) 24 (610) 2 _ 9 (51) 1/4 9 (229) (6) (229) I i I I o v o e • • ■ a ■ ■ a o L 5 2 (127) (51) FRONT VIEW 626 S&C Specificatlon Bulletin 766-31 27 S&C IntelliRuptera PulseCloser® Fault Interrupter Ratings kV Amperes,RMS Net Wt., Catalog Number Assembir i, Interrupting Lbs.(kg) Max BIL Continuous(D Symmetrical 38 170 630 12 500 248114 890 ON) Qi 800 amperes With a minimum Wind velocity of 2 ft./sec. Dimensions in inches(mm) 7 3 (76) 13/4 5�8 (44) (16) 0 21 (533) (16) 3 36 (76) (914) i 13/4 (44) 13 (330) SIDE VIEW 627 28 S&C Specification Bulletin 766-31 S&C IntelliRuptero- PulseCloser® Fault Interrupter Non-Disconnect Style 15-kV and 25-kV IntelliRupter Fault Interrupter Compact-Crossarm Mounting Configuration,ED-855 (top al J' it views shw I with pt.,nal w .11ife protection,catalog number suffix"-W"') Dimensions in inches(mm) 101/4 PEDESTAL ANGLES(2) (260) 3/ax 4x4 (9.5 x 102 x 102) O 0 -• '�PEDESTAL O: TOP VIEW Dimensions in inches(mm) 51% (1314) 7'/6 4 (4 5) (457)� (200) �- 4'hs 113) 23/4(70) iI ? II �� FRONT VIEW 628 S&C Speolflcation Bulletin 766-31 29 S&C IntelliRupter@ PulseCloser® Fault Interrupter Ratings kV Amperes,RMS Net Wt„ Catalog Number Assembled, Interrupting Lbs.(kg) Max BIL Continuous(i Symmetrical 15.5 110 16 000 248612 630 700(318) 27 125 12 500 248613 (1)800 amperes with a minimum wind velocity of 2 ft./sec. Dimensions in inches(n1m) 491/z (1257) 201/2 — 6'/s (583) (521) (156) Imo— 15'/4 (387) �l J. = IIIIK (29) 19 -13/< (483) 93/y (44) (248) 1% 4013/s 71 431/2 (35)� (1105) 5315/16 �� I! (1370) [ 14 (356) 0 ■ n i 1 n it 20 (508) SIDE VIEW 629 30 S&C Specification Bulletin 766-31 S&C IntelliRuptero PulseClosero Fault Interrupter Disconnect Style 15-kV and 27-kV IntelliRupter Fault Interrupter Upright-Crossarm Mounting Configuration ED-851,for pole-mounting,is illustrated;ED-853,for pedestal mounting,is similar (top ai I front views sl-own with optional wildlife protection,catalog number suffix -Vv Dimensions in inches(mm) 971/z (2477) \ — — (581) 1 113/4 U- (298) I 1 t + ss/2 ° 16o91 0 0 O O 331/a + t (841) —4(102)TYP. TOP VIEW Dimensions in inches(mm) 24 24 32 97/8 (610) (610) (813) (251) 81/4 81/4 (210) (210) I 06 in e • 0 00 e e O OO O a 2(51)TYP. FRONT VIEW 630 S&C Specification Bulletin 766-31 31 S&C IntelliRupter@ PulseCl®ser@ Fault Interrupter Ratings kV Amperes,RMS Net Wt., Catalog Number Assembled, Interrupting Lbs.(kg) Max BIL Continuous Symmetrical 15.5 110 16 000 248122 630 1033(46: 27 125 12 500 248123 Qt 800 amperes With a minimum wind VO.ocity of 2 ft./sec. Dimensions in inches(mm) ■ i j-3N(5) 1/4(6) 121/a 433/4 201/2 i (308) (521) l i 29Yz (7491 SIDE VIEW 631 32 S&C Specification Bulletin 766-31 S&C IntelliRuptero PulseClosere Fault Interrupter Disconnect Style 38-kV IntelliRupter Fault Interrupter Upright-Crossarm Mounting Configuration,ED-857 stop and hont views shown with optional wildlife protection,catalog number suffix"-W2") Dimensions in inches(mm) 94 (2388) 2 1/a(6) {51) 10 (254) 12 (305) O O ❑ O O O 27 (686) 14 o (356) ❑ 4 2 (102) (51) TOP VIEW Dimensions in inc'es(mm) 48 32 24 (1219) (813)- 6Y�s 9 (610) (154) (229) 2 (51) I I I I 18 (457) 0 0 vvv o 0 � I FRONT VIEW 632 S&C Specification Bulletin 766-31 33 S&C IntelliRupter® PulseClosero Fault Interrupter Ratings kV Amperes,RMS Net Wt., Catalog Number Assembled, Interrupting Lbs.(kg) Max BIL ContlnuousQi Symmetrical 38 170 630 12 500 248124 1063(482) (1)800 amperes with a mirimum wind velocity of 2 ft./sec. Dimensions in inches(mm) \ 15 (381) a 0 13/4 k 7 (44)T 5/8 (178) a/a 4 _ (16) (16) (102) 13/4 3 (44) F(76) 13/4 (44) 13/4 16 (44) (406) 15 ' 12 (381) (3I05) L : o o- a SIDE VIEW 633 34 S&C Specification Bulletin 766-31 S&C IntelliRuptero PulseClosere Fault Interrupter Pole-Saddle Dimensions in inches(mm) 10% (257) —► 4---7/a(22) I I ON I I I I ! I I I I I I I ! 2 DIA.(51) I I I ! I I 1 I I I 1 I 25Ya I I k641) 223/8 1 (568) k I I I 1 I 1 I ! I I I ! I I I I I I I I 1 I I I I I ! I I ® I �- 13/16(21) 634 S&C Specification Bulletin 766-31 35 S&C IntelliRupter® PulseCloser@ Fault Interrupter 15-kV and 25-kV IntelliRupter Fault Interrupter f _ao A B I ■� LJ 0 It -- C D 0 Dry Arcing Leakage Distance, Leakage at 15 W, Leakage at 27 W, Dimension Description Distance,inches Inches(mm)D mmlkl z mm/kVQz (mm)(D A Integral power module 14%a(359) 34(864) 575/6 32 B Interrupter 111/2(292) 38(965) 641/4 '35 i C Insulator 18(457) 37(940) 625/a 34Y4 D Push rod 15r'i6(389) 311/4(794) 53 29% (D Dry arcing distance is the shortest distance between the metal surfaces separated by the insulator. n Leakage is the distance along the surface of the insulator. 635 36 S&C Specftuion Bullelir, 766-31 S&C IntelliRuptero PulseClosero Fault Interrupter 38-kV IntelliRupter Fault Interrupter Dimensions in inches(mm) \A i 4 I o A 18 C 16 (457) (406) 12 15 ` (305) D (381) 0 0 _ I I 0 0 o a 0 n o Dimension Description Dry Arcing Leakage Distance, Leakage at 38 kV, Distance,inches(mm)iQ inches(mm)2Q mm/kVQz A Integral power module 18(457) 463/8(1178) 31 5 Interrupter 12(305) 463/8(1178) 31 c Insulator 16(406) 463/8(1178) 301/4 D Push rod 18(457` 47/z(1207) 313/4 Qi Dry arcing distance is the shortest distance between the metal surfaces separated by the insulator. Q Leakage is the distance along the surface of the insulator. 636 S&C Specification Bulletin 766-31 37 S&C IntelliRupter@ PulseClosero Fault Interrupter SDA-4540 Protection and Control Module Weight 21 lbs.(9.53 Kg) SDA-4554 Communication Module Weight 26 lbs.(11.79 Kg)twith battery,less communication device) Requirements for Communication Device Dimensions in inches(mm) Maximum size, including connectors: 9 inches(241.3 mm)deep,6 ` inches k158.8 mm)wide, &a inches(95.3 mm) F,gh Voltage:10.5-15.9 Vdc Maximum a owable average contir—ous power: <_12 watts over a 10-second interval o Peak transient current:2 amperes for 500 milliseconds 131/4 - (337) 23/64 I (356) '►I a —(3417/64 63/4 6 (171) . o D (152) 111/2 (2921 637 38 S&C Specification Bulletin 766-31 BID EVALUATION FORM CITY OF VERNON DEPARTMENT OF PUBLIC UTILITIES Automatic Reclosers AR-2018-1 7KV TOTAL PRICE INCLUDING TOTAL PRICE INCLUDING DELIVERY BIDDER NAME ALL TAXES&FEES$ NUMBER OF UNITS ALL TAX&FEES WEEKS NOTES 3 Pacific Utilities c/o ABB $22,505.54 4 $90,022.16 14 Does not meet specifications 4 G&W Electric Company $27,650.00 4 $110,600.00 18 Does not meet specifications 5 One source Distributors c/o Cooper $30,981.32 4 $123,925.28 12 Does not meet specifications 1 One source Distributors c/o S&C $39,751.79 4 $159,007.16 18-20 Meets Specifications 2 S&C Electric Company $40,310.80 4 $161,243.20 18-20 Meets Specifications Automatic Reclosers AR-2018-1 16KV BIDDER NAME TOTAL PRICE INCLUDING NUMBER OF UNITS TOTAL PRICE INCLUDING DELIVERY NOTES ALL TAXES&FEES$ ALL TAX&FEES WEEKS 3 Pacific Utilities c/o ABB $20,706.45 16 $331,303.20 14 Does not meetspecifications 4 G&W Electric Com an $26,405.00 16 $422,480.00 18 Does not meetspecifications 5 One source Distributors c/o Coo er $34,801.64 16 $556,826.24 12 Does not meetspecifications 1 One source Distributors c/o S&C $44,951.94 16 $719,231.04 18-20 Meets Specifications 2 S&C Electric Company $45,585.10 16 $729,361.60 18-24 Meets Specifications 638 City Council Agenda Item Report Agenda Item No. COV-273-2018 Submitted by:Anthony Zarate Submitting Department:Public Works Meeting Date:September 4, 2018 SUBJECT Award of a Services Agreement to Priority Building Services, LLC for Janitorial Services Recommendation: A. Find that awarding the contract to Priority Building Services, LLC is exempt from California Environmental Quality Act(CEQA)review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a`project' as defined by CEQA Guidelines, Section 15378; and B. Approve a Services Agreement with Priority Building Services, LLC, in substantially the same form as submitted herewith, for a three (3)year term in an amount not-to-exceed $367,668 ($122,556 per year)for the City's janitorial services; and C. Authorize the City Administrator to execute the Services Agreement with Priority Building Services, LLC with an effective date of October 1, 2018. Backgroud: On April 18, 2018, the City Administrator authorized the release of a Request for Proposals (RFP) for janitorial services. The RFP was posted on the City's website and advertised in the Huntington Park Bulletin. On May 31, 2018, the City received six(6)proposals in response to the RFP. The proposals were evaluated based on the rating criteria outlined in the RFP. The rating criteria takes into account the following factors: Price, qualifications, responsiveness to the RFP, and references. Ultimately, Priority Building Services, LLC. ("Priority'), was deemed as the most qualified firm based on the ranking criteria.. Upon City Council approval, Priority shall provide janitorial services for City Hall, Petrelli Electric, the Power Plant and the Leonis Building. Staff recommends that Priority be awarded the contract for janitorial services. The proposed agreement has been reviewed and approved as to form by the City Attorney's office. Fiscal cal Impact: Costs for the proposed agreement will be $122,556 annually or$367,668 for the entire three-year duration of the contract. Funds to cover the first year of service have been included in the 2018-2019 fiscal year budget adopted by the City Council and shall be included in the budget for subsequent years. ATTACHMENTS • 1. Services Agreement with Priority Building Services, LLC 639 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PRIORITY BUILDING SERVICES, LLC FOR JANITORIAL SERVICES COVER PAGE Contractor: Priority Building Services, LLC. Responsible Principal of Contractor: David Kraushaar, Vice President of Sales Notice Information - Contractor: Priority Building Services, LLC. 521 Mercury Lane Brea, CA 92821 Attention: David Kraushaar, V.P. of Sales Phone: (714) 255-2940 Facsimile: (714) 255-2952 Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Daniel Wall, Director of Public Works Telephone: (323) 583-8811 ext. 305 Facsimile: (323) 826-1435 Commencement Date: October 1, 2018 Termination Date: September 30, 2021 Consideration: Total not to exceed $367,668.00 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 640 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND PRIORITY BUILDING SERVICES, LLC FOR JANITORIAL SERVICES This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and Priority Building Services, LLC., a California limited liability company, ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on September 4, 2018. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals issued on or about April 26, 2018, Exhibit "A", and Contractor's proposal to the City ("Proposal") dated May 31, 2018, Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 641 2 4.0 TERM. The term of this Contract shall commence on October 1, 2018, and it shall continue until September 30, 2021, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed $367,668.00 without the prior authorization of the City, as appropriate, and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 642 3 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "C," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 643 4 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary 644 5 coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under 645 6 the performance of the services. iv. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with the laws for California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. V. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vi. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. vii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. viii. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory 646 insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 647 8 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 648 9 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 649 10 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 11.11.6 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if 650 11 drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under$25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Daniel Wall, Public Works Director 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: Priority Building Services Attention: David Kraushaar, V.P. of Sales 521 Mercury Lane Brea, CA 92821 651 12 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is 652 13 not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or 653 14 reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/z times the basic rate of pay. 11.24 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure 654 15 that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. 655 16 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City Priority Building Services, LLC, a California and California municipal corporation limited liability company By: By: Carlos R. Fandino Jr., City Administrator Name: Title: ATTEST: By: Name: Maria E. Ayala, City Clerk Title: APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 656 17 EXHIBIT A REQUEST FOR PROPOSALS 657 18 City of Vernon Request for Proposals (RFP) FOR JANITORIAL SERVICES Of " ti'lFoitiv ', 101905 it L� l City of Vernon PUBLIC WORKS DEPARTMENT 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 658 City of Vernon Janitorial Services Request for Proposals 1. INTRODUCTION AND PROJECT The City of Vernon is requesting proposals from qualified contractors to conduct professional cleaning services at various locations in the City. The City will select one contractor, based on demonstrated competence and a cost effective approach to delivering professional level janitorial services. 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon has been developed as an industrial community. At the turn of the 2011 century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's, Vernon was attracting large stockyards and meatpacking facilities. In the 1930's, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tern from its own membership to serve one-year terms. Labor Force: Vernon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire Management Association, International Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. 3. SCOPE OF SERVICES REQUIRED The City of Vernon is seeking the services of a highly qualified contractor to assist in: Providing janitorial services, as described below, at City Hall, Petrelli Building, Public Utilities Building, and the Public Works Building. The contractor shall utilize"green" (designed to preserve human health and environmental quality)cleaning products and methods whenever possible. A list of green products and/or methods to be utilized by the contractor shall be pre-approved by the City prior to use. 659 Page 2 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 1. TOILET& LOCKER ROOMS: (Includes private toilet rooms) A. Daily: 1. Sweep and wet mop or scrub floors utilizing a cleaner- disinfectant. Sweeping, Damp Mopping Scrubbing_ The floors shall be cleaned with a germicidal detergent solution, be free of dirt,water streaks, mop marks,string, gum, grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. The contractor shall use designated mops for bathrooms, hallways, and break rooms. 2. Clean and sanitize all fixtures, including metal and chrome surface water closets, urinals, washbasins, shower stalls, mirrors, waste receptacles, shelving, dispensers, door knobs and wall surfaces, utilizing a germicidal detergent solution. Fixture Cleaning: All fixtures and metal surfaces (washbasins, urinals, toilets, lockers, shower stalls, etc.) shall be cleaned with an approved germicidal detergent solution. There shall be no dust, spots, stains, rust, green mold, encrustation, or excess moisture. 3. Empty waste receptacles and refill service/supplies, paper towel, soap, toilet paper and seat cover dispensers. Empty, clean and disinfect sanitary napkin receptacles; replace soiled bags with new ones. Collect soiled bags in separate containers for disposal. Black trash bags shall be used for regular trash dispensers and clear bags shall be used for recycled materials. Servicing: All supplies shall be provided, and waste receptacles and sanitary napkin dispenser's emptied, cleaned, disinfected and new bags inserted. 4. Spot-clean other surfaces and dust horizontal surfaces. Spot-Cleaning: Smudges, marks or spots shall be removed without causing unsightly discoloration. Thorough Dusting_ There shall be no dust streaks. Corners, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by dusting tools. When inspected with a flashlight, there shall be no traces of dust on any surface. B. Weekly: 1. Wet mop and spray buff all resilient floors. Wet Mopping and Spray Buffing: Floors shall be free of streaks and mop- strand marks. There shall be no skipped areas. All walls, baseboards and other surfaces shall be free of splashing and markings from the equipment. The finished area shall have a uniform luster. 660 Page 3 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 2. Wet wipe the full surface area of all stall partitions, doors, countertops, shelves, and wastepaper receptacles utilizing a multipurpose germicidal cleaner. Wet Wiping: All dirt, dust, water stains, spots, streaks, and smudges shall be removed from the surfaces. Prime and Treat Floor Drains: 3. Prime and treat floor drains with an approved liquid enzyme treatment to reduce odors and gas smells. C. Monthly: 1. Wet mop and wax all hard and resilient flooring in remaining room areas. Wet Mopping and Waxing: Damp mop and wax all hard and resilient flooring. The finished area shall have a uniform luster. Walls, baseboards and other surfaces shall be free of residue. Grout Lines: All grout lines shall be free of all stains and discoloration. The contractor shall use the proper cleaning agents and removal techniques to ensure the grout lines are kept in pristine condition. D. Quarterly: 1. Strip and apply four coats of floor finish to resilient floors using a non-slip floor wax. Stripping: All old finish or wax shall be removed. There shall be no evidence of gum, rust, burns or scuffmarks. There shall be no buildup of old finish or wax in corners or crevices. Finishing: Walls, baseboards and other surfaces shall be free of finish or waxy residue and marks from the equipment. Floors shall be free of streaks, mop strand marks. There shall be no skipped areas. 2. ROOM CLEANING: Includes all office areas, file rooms, conference rooms, kitchens, city council chambers, lounges, health units, executive gym, City yard gym and the corridor space adjacent to these areas. A. Daily: 1. Empty wastebaskets and remove trash to designated disposal area. Clean washbasins and mirrors, as necessary; supply paper towels where dispensers are provided. Clean the areas used for the collection of solid wastes. Wash or steam clean all cans used for collection of food remnants, inside and out. No chemicals or cleaners shall be used without the prior written consent of the Public Works Director. (Note: Carts and containers 661 Page 4 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals used for the collection and/or storage of waste material shall be of non- combustible or flame resistant construction). Recyclable Waste Collection: All recyclable waste disposed of in designated recycling bins throughout the buildings shall be collected and removed to an area designated by the City. Lunch Rooms: Thoroughly germa-clean lunchroom floors including tables, chairs and counter tops with approved disinfectant. Solid Waste Collection: All solid waste generated in the building shall be collected and removed to an area designated for trash by the City. Porcelain Ware Cleaning: Washbasins shall be clean and bright; there shall be no dust, spots, stains, rust, green mold, encrustation, or excess moisture. Damp Wiping Mirrors: Mirrors shall be clean and free of dirt, dust, streaks and spots. 2. Clean interior of microwaves, sinks, ovens, stoves, refrigerators and coffee- pots. 3. Clean both sides of plate glass within the building: Interior Glass Cleaning: Glass shall be clean and free of dirt, dust, streaks, watermarks, spots and grime and shall not be cloudy. Cleaners shall be non- abrasive and special care shall be taken so that glass treatments (tinting) are not scratched. The contractor shall use a specified cleaner and towels, supplied by the City, to clean the bullet resistant glass in the Vernon Police Department. 4. In office areas,file rooms, conference rooms, and lounge areas sweep floors, vacuum carpet and extend the sweep or vacuum to remove obvious dirt from around and under furniture. Remove gum from under desks and workstations. Hepa Vacuuming: Carpet surfaces shall be free of obvious dirt, dust and other debris utilizing a Hepa equipped vacuum. Note: For the purpose of this contract, whenever the term carpet or carpeting is used, it is intended to include wall-to-wall carpeting as well as room size rugs and area rugs. Sweeping: Floor surfaces shall be free of obvious dirt or debris. Sweep with a chemically treated mop. Dusting: Available horizontal surfaces shall be free of obvious dust. Dust all blinds. Dust with a treated dust cloth all horizontal surfaces that are readily available and visibly require dusting. 662 Page 5 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Carpet Spotting: Excessive buildup spillages or crusted material shall be removed along with spots, smears and stains. There shall be no evidence of fuzzing caused by harsh rubbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting. Spot cleaning shall be done according to manufacturer recommendations. 5. Damp mop and spray buff lounge areas, including kitchens. Damp Mopping and Spray Buffing: Floors shall be free of streaks, mop strand marks and skipped areas. Walls, baseboards and other surfaces shall be free of splashing and markings from the equipment. The finished area shall have a uniform luster. B. Weekly: 1. In office areas, file rooms, city council chambers, conference rooms and lounge areas thoroughly dust horizontal surfaces of furniture and all wall surfaces within approximately 70 inches of the floor and vertical surfaces and under surfaces (knee wells, chair rungs, table legs, etc.). Clean glass desktops. Vacuum all carpets. Thorough Dusting: There shall be no dust streaks. Corners, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by dusting cycle. Wet Wiping (Glass Desk Top): Glass desktops shall be free of dirt, dust, streaks and spots. Thorough Vacuuming: Carpets, including corners, shall be clean and free from dust balls, dirt and other debris; nap on carpets shall lie in one direction upon completion of the vacuuming task. 2. Sweep full floor area. Thorough Sweeping: Floors shall be clean and free of trash and foreign matter. No dirt shall be left in corners, under furniture or behind doors. 3. Spot clean wall surfaces within approximately 70 inches of the floor. Spot Cleaning: Smudges, marks or spots shall be removed without causing unsightly discoloration. C. Monthly: 1. Wet mop and wax all hard and resilient flooring in remaining room areas: Wet Mopping and Waxing: Damp mop and wax all hard and resilient flooring. The finished area shall have a uniform luster. Walls, baseboards and other surfaces shall be free of residue. 663 Page 6 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Telephones: Use germicidal cleaner to clean all telephones. 2. In office areas, file rooms, and conference rooms, damp wipe glass in interior office doors, partitions and bookcases. D. Quarterly: 1. Strip and apply four coats of floor finish to all flooring using a non-slip wax. Stripping: All old finish or wax shall be removed. There shall be no evidence of gum, rust burns or scuffmarks. Finishing: Walls, baseboards and other surfaces shall be free of finish residue and marks from equipment. Floors shall be free of streaks, mop strand marks and skipped areas. The finished area shall have a uniform luster. 3. MAIN ENTRANCES, MAIN LOBBIES AND MAIN CORRIDORS A. Daily: 1. Sweep and damp mop bare floors, and vacuum carpeted floor areas. Clean and polish metal doorknobs, push bars, kick plates, railings and other metal surfaces; clean and polish wood handrails, doors and other wood surfaces; clean spots and marks off walls, dust all surfaces within approximately 70 inches from the floor. Thorough Sweeping: Floors shall be clean and free of trash and foreign matter. No dirt shall be left in corners, under furniture or behind doors. Thorough Vacuuming Carpets shall be clean and free from dust balls, dirt and other debris; nap on carpets shall lie in one direction upon completion of the vacuuming task. Metal Polishing: Metal surfaces shall be free of smears, stains and finger marks. They shall be clean and bright and polished to a uniform luster. Wood Polishing: Wood surfaces shall be clean and free of smudges and residue. Spot Cleaning: Smudges, marks or spots shall be removed without causing unsightly discoloration. Thorough Dusting: There shall be no dust streaks. Corners, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by dusting tools. 2. Damp mop and spray buff all hard and resilient floors. 664 Page 7 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Damp Mopping and Spray Buffing: Floors shall be free of streaks, and mop strands marks. There shall be no skipped areas. Walls, baseboards and other surfaces shall be free of splashing and markings from the equipment. The finished area should have a uniform luster. 3. Clean both sides of entrance door glass and glass surrounding entrance doors within reach. Glass Cleaning: All glass shall be clean and free of dirt, grime, dust, streaks, watermarks and spots and shall not be cloudy. B. Monthly: 1. All grout lines shall be clean and free of stains and discoloration utilizing proper cleaning agents and techniques to ensure they remain in pristine condition. C. Quarterly: 1. Clean and polish all door thresholds. Cleaning Thresholds: Thresholds shall be clean and free of oil, grease, dirt and grime. 2. Strip and apply four coats of floor finish to all hard and resilient floors using a non-slip wax. Stripping: All old finish or wax shall be removed. There shall be no evidence of gum, rust, burns or scuffmarks. Water solutions shall not be used on wood flooring. Note: Additional coats of finish may be required between quarterly applications in order to meet the quality requirements identified in Part 3(Main Entrances, Main Lobbies and Main Corridors). Finishing: Walls, baseboards and other surfaces shall be free of finish residue and marks from equipment. Floors shall be free of streaks, mop strand marks and skipped areas. The finished area shall have a uniform luster. 4. STAIRWAYS: A. Three Times Weekly: (Mon-Wed-Fri) 1. Sweep or vacuum stair landings and steps; dust railings and ledges. Sweeping or Vacuuming Stairways: Landings and treads shall be free of dirt, dust, and other loose foreign matter. The contractor shall take precautions to ensure the non-slip tape is not damaged during cleaning operations. B. Monthly: 665 Page 8 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 1. Wet mop or scrub steps, risers and landings; clean glass surfaces and polish bright metal and woodwork. Spot clean walls to a height of approximately 70 inches. Wet Mopping or Scrubbing: Steps, risers and landings shall be clean and free of dirt, water streaks, mop marks, string, gum, grease, tar, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. Cleaning (Glass): Glass shall be clean and free of dirt, dust, streaks and spots. Bright Metal Polishing: Bright metal surfaces shall have a polished and lustrous appearance. Spot Cleaning_ Smudges, marks, or spots shall have been removed without causing unsightly discoloration. 5. PASSENGER ELEVATORS: A. Daily: 1. Clean all surfaces in the interior of the car, including floor track, and polish bright metal surfaces. Clean exterior surfaces of all doors and frames. Dustin (Interior Elevator Surfaces): All vertical and horizontal surfaces shall be clean and free of dirt and dust. Damp Wiping: Damp wipe interior and exterior elevator surfaces using a multipurpose germicidal cleaner. All surfaces shall be clean and free of finger marks and smudges. Cleaning (Elevator floor track): Floor tracks shall be free and clean of dirt and grime, including miscellaneous debris. Bright Metal Polishing: Bright metal surfaces shall have a polished and lustrous appearance. Vacuuming: Elevator carpets shall be free of dust balls, dirt and other debris. Spot Clean Carpets: Carpets shall be kept free of any stains or spots. 6. DRINKING FOUNTAINS A. Daily: 1. Clean drinking fountains using appropriate cleaning agents. 666 Page 9 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Cleaning Drinking Fountains:The surfaces shall be clean and bright, and they shall be free of dust, spots, stains and streaks. Metal Polishing: Metal surfaces shall have a polished and lustrous appearance. 7. STORAGE SPACE/JANITORIAL ROOMS A. Monthly: 1. Sweep the full floor area: Thorough Sweeping: Floors shall be clean and free of trash and foreign matter. No dirt shall be left in corners, under furniture, or behind doors. 8. ENTRANCE A. Every Two Months: 1. No less than six times a year, clean and shampoo entrance rugs as required to maintain quality standards. Shampooing: Entrance rugs shall be clean and free of dirt, grime, stains, and excessive buildup and crusted material. 9. EXTERIOR WINDOWS A. ANNUALLY: 1. The exterior windows of City Hall, Public Works Building, Power Plant (first floor), Fire Station No. 77, and Petrelli Building shall be cleaned one (1)time annually on the following month: • June 10. MINI AND VERTICAL BLINDS A. ANNUALLY: 1. Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Washing: Both sides of blind slats shall be clean and free of dust and water. 2. Dust or vacuum all blinds at a 6-month interval from washing cycle. Dusting: Both sides of blind slats shall be free of dust. 11. HIGH CLEANING A. Monthly: 667 Page 10 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 1. Clean surfaces and objects in the building approximately 70 inches or more from the floor. This includes but is not limited to the wall and ceiling areas, ventilating and air conditioning outlets, transoms, clocks, ceiling moldings, tops of partitions, overhead pipes, wall fans, pictures, plaques, wall or ceiling diffusers, file cases, bookcases, lockers, etc. Damp wipe and dry high surfaces such as transoms, clock glass, picture frames and glass, smudged areas surrounding air grilles, diffusers, etc. Drapes shall be vacuumed in place. High Cleaning_ Surfaces shall be clean and free of dust. Where glass is present, both sides shall be clean and free of streaks. 12. MISCELLANEOUS REQUIREMENTS 1. Lights shall be used only in areas where and at the time when work is actually being performed. 2. Mechanical equipment controls for heating, ventilation, and air-conditioning systems shall not be adjusted by the workers. 3. Water faucets or valves shall be turned off after the required usage has been accomplished. 4. Windows shall be closed and lights and fans turned off when not in use. 5. Organize and train employees to participate in building fire and civil defense drills. 6. Report fires, hazardous conditions, and items in need of repair to the contracting officer's representative. 7. Lights shall be turned off in each location where nobody is remaining, including unoccupied restrooms and offices. Modular and/or Systems Furniture and Upholstered Furniture A. Monthly: 1. Thoroughly vacuum to remove embedded dirt and dust. Thorough Vacuuming:All modular systems and upholstered furniture shall be vacuumed completely to remove all dirt and dust. Spot Cleaning: Check and spot clean all modular desks and upholstered furniture with approved cleaner. All spot cleaning shall be done according to manufacture recommendations. 13. CARPET SHAMPOOING REQUIREMENTS 668 Page 11 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals A. Weekly: 1. During the week, check and spot clean corridors, lobbies, individual areas, conference rooms, and all other carpeted areas on the floors as needed. Spot clean as per manufacturer recommendation. B. Bi-Annually: 1. All Carpeted areas in the City Hall, Power Plant offices and Petrelli building will be shampooed following the manufacturer's recommended procedures. Carpet Shampooing: All carpets shall be clean, free of spots, spillages and removable stains. There shall be no evidence of fuzzing caused by harsh rubbing or brushing. Note: Furnishings moved during carpet shampooing shall be replaced in their original position. 4. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select one contractor for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposals: 1. The contractor shall have three (3) years of professional experience providing Janitorial Services in a government or commercial office space. 2. Have in place all labor, equipment, materials, tools, and supervision required to perform the work associated with this service. 3. Hold the necessary City, County, State, and Federal permits or licenses to perform this service. 4. The contractor shall carry insurance in accordance with the provisions set- fourth in Exhibit B (Sample Standard Form Contract). 5. The contractor shall provide a call out list with regularly updated telephone numbers to handle emergency or unusual janitorial services. 6. The contractor shall provide a schedule for monthly and yearly cleaning activities. 7. The contractor shall provide a list of all employees and their supervisors who may work upon the City's premises. All of contractor's employees must successfully complete a background investigation by the Vernon Police Department, which includes a fingerprint Live-Scan process. The Live-Scan cost will be incurred by the contractor. 669 Page 12 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 8. The following products will be supplied by the City of Vernon forjanitorial use and dispensing: Urinal tabs, paper towels, toilet paper, seat covers, liquid hand soap, trash bags and sanitary napkins. All other products required to perform the janitorial service as outlined shall be supplied by the contractor. The City reserves the right to specify the cleaning products to be supplied by the contractor. 9. A log sheet shall be provided by the City for each facility. All employees assigned by the contractor to work in each facility shall sign in at the beginning of the work shift and upon leaving that facility. 10. It is mandatory that the contractor have a night-time supervisor on duty 7 days a week and that a pager be issued to him/her. The pager number must be given to the Facilities Foreman or his/her designee on the effective date of the Agreement or before services under the Agreement are performed. 11. During and afterjanitorial services are performed,the contractor's employees shall enter and leave only through specified locations. Contractor's personnel shall check to be sure all doors and windows are closed and locked, so that the area is left in a secure condition to protect against unauthorized entry. 12. The contractor shall provide appropriate work uniforms for all personnel. Uniforms shall be worn at all times while performing work in City facilities.The name of the company Logo and the words "Janitorial Service" in large white letters must appear on the uniform. Each employee shall have a picture identification nametag with company name pinned on front of uniform at all times. 13. The work hours for each area shall be as follows: a) Public Works Building, City Yard Gym, City Hall 2nd and 3rd Floors: Monday through Thursday 1730—0400 hours. b) City Hall 1st and Basement Floors: Monday through Sunday 1730—0400 hours. c) Leonis Building: Monday through Friday 1200— 1500 hours. d) Petrelli and Power Plant: Monday through Friday 1730—0400 hours. B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee will first review and screen all proposals submitted, except for the cost proposals, according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the 670 Page 13 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals proposals and in determining the highest scoring bid: 1. 40% Qualifications, background and prior experience of the contractor in the Service Area(s) being proposed, experience of key staff assigned to oversee services provided to Vernon, evaluation of size and scope of similar work performed and success on that work. 2. 30% Cost and fees to the City for handling matters. Cost is not the sole determining factor but will be taken into consideration. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. If rates differ for different types or levels of service, or for different Service Areas, the Proposer should so state. 3. 10% Responsiveness to the RFP, and quality and responsiveness of the proposal. 4. 20% References including past performance of proposer. 5. FORMAT AND DELIVERY OF RESPONSE Respondents are asked to submit one (1) unbound original, five (5) hard copies and one (1) electronic copy (via email to azarate _ci.vernon.ca.us) of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5" X 11" pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1" margin on all boarders. 2. Organize your submittal in the order described above. 3. Prominently label the package: "RFP FOR JANITORIAL SERVICES' and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Anthony Zarate, Administrative Analyst 4305 Santa Fe Avenue Vernon, CA 90058 4. A non-mandatory job-walk will be held on Thursday, May 17, 2018 at 10:00am. Responses are due on or before 5:00 p.m. on May 31, 2018. Late responses will not be accepted. 671 Page 14 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 5. If you have any questions about this RFP, please contact Anthony Zarate at (323) 583-8811 ext. 221. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub- contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. Introduction: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. D. General Scope of Work: Briefly summarize the scope of work as the proposer perceives or envisions it for each Service Area proposed. E. [DELETED]. F. Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. The Miscellaneous Janitorial Services on Page Nos. 24 through 29, items one (1) through twenty one (21), shall be submitted as part of the proposal. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer's most favorable terms and conditions, since selection and award may be made without discussion with any contractor. All prices should reflect"not to exceed" amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. G. Ability of the Proposer to Perform: In addition to completing and submitting Attachments 1-4, provide a detailed description of the proposer and his/her/its qualifications, including names, titles, and past experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of references. The selected contractor shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. H. Affidavit of Non-Collusion. Proposer must submit a completed and signed, "Affidavit of Non-Collusion." (Copy attached as Exhibit A). 672 Page 15 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 7. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City's website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City's project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 8. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e-mail materials provided by any person other than designated contact staff of City shall not be considered binding. E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City. 673 Page 16 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE The selected contractor shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. The contractor shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D" of the standard form contract, attached hereto as Exhibit B. Upon the City's request, certified payroll records shall promptly be provided to the City. 11. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Exhibit B. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. 674 Page 17 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals ATTACHMENTS 1. Attachment No. 1 — Proposer Checklist 2. Attachment No. 2 — Signature Page and Legal Status 3. Attachment No. 3— Unit Price Proposal Form 4. Attachment No. 4—Vendor List Questionnaire 675 Page 18 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals ATTACHMENT NO. 1 PROPOSER'S CHECKLIST TO THE PROPOSER: The following list is provided for the convenience of both you and the City and help eliminate errors and omissions which may render your proposal unacceptable. Please check all appropriate boxes and submit with your proposal. ❑ ATTACHMENT NO. 1 - PROPOSER CHECK LIST ❑ ATTACHMENT NO. 2 - SIGNATURE PAGE AND LEGAL STATUS ❑ ATTACHMENT NO. 3 - UNIT PRICE PROPOSAL FORM ❑ ATTACHMENT NO. 4 -VENDOR LIST QUESTIONNAIRE FORM Proposals must submit ONE (1) UNBOUND ORIGINAL, FIVE (5) COPIES AND ONE (1) ELECTRONIC COPY of all proposal documents. All proposals shall be enclosed in sealed envelopes, distinctly marked ""RFP FOR JANITORIAL SERVICES" and the proposer's name and address appearing on the outside. 676 Page 19 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals ATTACHMENT NO. 2 SIGNATURE PAGE, LEGAL STATUS AND ACKNOWLEDGEMENT OF ADDENDA The Proposal shall be signed by an authorized signatory with his/her usual wet ink signature. An authorized signatory shall be one of the following: (1) Sole Proprietorship: An individual shall sign. (2) Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners. (3) Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Proposal Forms must be listed in an authenticated incumbency certificate signed by the corporate secretary. A signature other than a corporate officer's will be accepted only if an authenticated incumbency certificate and corporate resolution conferring signature authority is attached. (4) Joint Venture: Proposers shall use the appropriate section(s) listed above based on their applicable situation. The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the City accept this proposal. Proposal by (Name of Firm) Legal status of proposer: Please check the appropriate box Corporation State of Incorporation Partnership List Names DBA State full name DBA 677 Page 20 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Other Explain Respectfully submitted: Signature of Proposer Title (Authorized Signature) Address City State Zip Telephone No. ( ) License Number: Date of Expiration: Date: (SEAL - if Proposal is by a corporation) ADDENDUM NO. PROPOSER'S INITIALS 1. 2. 3. 678 Page 21 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals INCUMBENCY CERTIFICATE Print legibly the names and title of the president and all officers of the Company who are authorized to sign the Proposal Forms: PRESIDENT'S AND OFFICERS' NAMES: TITLE: The undersigned hereby certifies to the City of Vernon that he/she is the duly elected and acting Secretary of (the "Company"), and that, as such, he/she is authorized to execute this Incumbency Certificate on behalf of the Company, and further certifies that the persons named above are the duly elected, qualified and acting officers of the Company, holding on the date hereof, the titles and positions set forth opposite their names and are authorized to sign the Proposal Forms. IN WITNESS WHEREOF, the undersigned has executed this Incumbency Certificate this day of 20 Print Secretary's Name Secretary's Signature 679 Page 22 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals ATTACHMENT NO. 3 UNIT PRICE PROPOSAL FORM INCLUDES ALL MISCELLANEOUS SERVICES FACILITY AREA IN SQUARE FEET MONTHLY COST City Hall Basement 5,250 $ City Hall First Floor 9,800 $ City Hall Second Floor 27,600 $ City Hall Third Floor 7,876 $ Petrelli Building 3,058 $ Power Plant 3,162 $ Public Works Building 3,895 $ City Yard Gym 750 $ TOTAL COST PER MONTH $ Leonis Building 2,812 $ TOTAL COST PER MONTH $ INCLUDING LEONIS BUILDING For proposal comparison purposes, the total cost including the Leonis Building will be used. Submitted by: Address: Signature: 680 Page 23 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals MISCELLANEOUS JANITORIAL SERVICES (Not Additional Cost Items) The following items shall be deducted from the base proposal in the event the City determines, in its sole opinion, that the below scheduled maintenance events are not necessary. Modifications in Scope of Services must be authorized by City of Vernon prior to the commencement of work. In weighing proposals, the City will make that calculation based upon proposed price, before any deductions. 1. FLOORING: Strip and apply four (4) coats of floor finish to flooring. Flooring costs shall be inclusive to Item Nos. three (3)through twenty one (21), where applicable. • ITEM 1: Ceramic Tile: Cost Per Quarter Per Square Foot: • ITEM 2: Vinyl Tile: Cost Per Quarter Per Square Foot: • ITEM 3: Rubber Tile: Cost Per Quarter Per Square Foot: 2. ENTRANCE AND ELEVATOR RUGS • ITEM 1: Clean and shampoo entrance and elevator rugs as required to maintain quality standards. This task shall be performed not less than six times a year. Cost Bi-Monthly: 3. CITY HALL FIRST FLOOR - WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: 4. CITY HALL FIRST FLOOR - MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. 681 Page 24 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Cost Annually: • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: 5. CITY HALL FIRST FLOOR - CARPET SHAMPOOING REQUIREMENTS (Bi- Annually) • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: 6. CITY HALL SECOND FLOOR - WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: 7. CITY HALL SECOND FLOOR - MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Cost Annually: • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: 8. CITY HALL SECOND FLOOR - CARPET SHAMPOOING REQUIREMENTS (Bi- Annually) • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: 9. CITY HALL SECOND FLOOR - OUTDOORS 682 Page 25 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals • ITEM 1: Exterior Patio: Wipe down tables, remove trash and debris. Cost Daily: • ITEM 2: Exterior Patio: Mop floor. Cost Weekly: • ITEM 3: West Exterior Bridge: Remove debris from concrete ledges; sweep walkway, and vacuum entry doormat. Cost Daily: • ITEM 4: East Exterior Bridge: Remove debris from concrete ledges; sweep walkway, and vacuum entry doormat. Cost Daily: 10. CITY HALL THIRD FLOOR - WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: 11. CITY HALL THIRD FLOOR - MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Cost Annually: • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: 12. CITY HALL THIRD FLOOR - CARPET SHAMPOOING REQUIREMENTS (Bi- Annually) 683 Page 26 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: 13. PETRELLI BUILDING - WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: 14. PETRELLI BUILDING - MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Cost Annually: • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: 15. PETRELLI BUILDING - CARPET SHAMPOOING REQUIREMENTS (Bi- annually) • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: 16. GAS & ELECTRIC - WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: 684 Page 27 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 17. GAS & ELECTRIC - MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Cost Annually: • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: 18. PUBLIC WORKS BUILDING - WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: 19. LEONIS BUILDING - WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: 20. LEONIS BUILDING - MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Cost Annually: • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. 685 Page 28 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Cost Bi-Annually: 21. LEONIS BUILDING - CARPET SHAMPOOING REQUIREMENTS (Bi- Annually) • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: 686 Page 29 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals ATTACHMENT NO. 4 CITY OF VERNON 4305 Santa Fe Avenue, Vernon, California 90058 Telephone (323) 583-8811 Vendor List Questionnaire Affidavit of Equal Opportunity & Non Segregation In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information except where indicated as"optional". By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company Business Telephone Address Fax Number (optional) City State Zip Contact Person E-mail Address Tax ID Number (or Social Security Number) Remit Address (if different) Please state clearly and concisely the type(s) of goods and services your company provides: 687 Page 30 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals EXHIBIT A AFFIDAVIT OF NON-COLLUSION 688 Page 31 of 32 June 2017 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is (Insert"Sole Owner","Partner","President,"Secretary",or other proper title) of (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof,or divulge information or data relative thereto,to any corporation,partnership, company,association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify under penalty of perjury that the above information is correct By: Title: Date: 689 March 2013 City of Vernon Janitorial Services Request for Proposals EXHIBIT B STANDARD FORM CONTRACT 690 Page 32 of 32 June 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES] COVER PAGE Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice Information - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: [insert name, title] Phone: [insert phone number] Facsimile: [insert fax number] Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: [insert department head] [insert department head title] Telephone: (323) 583-8811 ext. [insert] Facsimile: [insert fax number] Commencement Date: [insert commencement date] Termination Date: [insert termination date] Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 691 December20171 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR [BRIEF DESCRIPTION OF SERVICES] This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated , Exhibit "A", and Contractor's proposal to the City ("Proposal") dated , Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 692 December 20172 4.0 TERM. The term of this Contract shall commence on [state date], and it shall continue until [state date which may not be more than three years from the commencement date], unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed [state amount] without the prior authorization of the City, as appropriate, and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 693 December20173 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "C," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 694 December20174 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary 695 December20175 coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under 696 December20176 the performance of the services. iv. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with the laws for California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. V. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vi. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. vii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. viii. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory 697 December20177 insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 698 December20178 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 699 December20179 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 700 December 201710 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 11.11.6 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if 701 December 201711 drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under$25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: 702 December 201712 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is 703 December 201713 not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or 704 December 201714 reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/z times the basic rate of pay. 11.24 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure 705 December 201715 that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". [Signatures Begin on Next Page]. 706 December 201716 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City [CONTRACTOR'S NAME, a [State and California municipal corporation incorporated in] corporation By: By: [Insert Name and Title] Name: Title: ATTEST: By: Name: Maria E. Ayala, City Clerk Title: APPROVED AS TO FORM: Hema Patel, City Attorney 707 December 201717 EXHIBIT A REQUEST FOR PROPOSALS 708 December 201718 EXHIBIT B PROPOSAL 709 December 201719 EXHIBIT C SCHEDULE 710 December 201720 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 711 December 201721 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 712 December 201722 EXHIBIT B PROPOSAL 713 19 PRIORITY BUILDING SERVICES, LLC CITY OF VERNON JANITORIAL SERVICES REQUEST FOR PROPOSALS Priority Building Services 521 Mercury Lane Brea CA 92821 (714) 255-2940 David Kraushaar 521 MERCURY LANE , BREA , CA 92821 4W avrx.r+-r+��+ vT CYL.LLC. AFFANNOMEVY CITY OF VERNON 4305 Santa Fe Avenue Vernon, CA 90058 Thank you for the opportunity to provide you with a janitorial service proposal for CITY OF VERNON. Priority Building Services prides itself in the quality of its services, and that pride has carried over since our inception.Your acceptance of this proposal will have us strive to ensure that this same pride will go into maintaining your CITY OF VERNON sites with the highest quality of housekeeping services. We appreciate the opportunity to submit this proposal and look forward to working with you soon. Should you have any questions or require any clarification on any aspect of our proposal, please do not hesitate to contact me. Sincerely, David Kraushaar Vice President of Sales Priority Building Services 521 Mercury Lane Brea, CA 92821 Office: (714) 255-2940 Fax: (714) 255-2952 David@Priorityservices.net - - -- -- - CIMAS'. mremarianel Faciliry Ranagemem nssuciarion GB CERTIFIED mrnHONORS 715 Priority Building Services, LLC(714)255-2940 3 Company Profile - OAW Established: April 2000 Owners: Simon C. Rocha, President Scott Nankervis,Vice President Office Locations: Corporate Headquarters 521 Mercury Lane Brea,CA.92821 (714)255-2940 Phone (714)255-2952 Fax Trade and Services Associations: Building Owners and Managers Association International Facility Managers Association Building Service Contractors Association US Green Building Council Liability Insurance and Workers Compensation: General $5,000,000 Proof of insurance-available upon request Auto: $1,000,00 Worker's Comp. $1,000,000 Dun&Bradstreet: 84-481-7143 2010 Annual Sales: Over$14 Million 24 hour Response Center: Toll Free(877) 508-0770 716 Priority Building Services, LLC(714)255-2940 4 ! ) � \ 0 , , 2 ! ) R { \ _ ) \ a, / § \ ) uz § JmE § ate § # ± t ± 00 ® � 0 \ \& � � 0 § \ _ t \ \ 7 2 2 ) m C g \ u } ! 2 £ o 3 \ ° ] MEN : ! ) C 0 ® G � 0 � k � § � \ k c 0 / m \ - \ - E20 200 ` � 0 \ /& ` 0 — CD ! ] G : : _ � C � £ ) / /) R { / f { / ) { / f / [§ 2 - - - - k \ \2 \ kC - , C § aE C CL C \ \ \ » ` 0 � - 0 00 ` � 0 / 0 ` � 0 pOL 0E 0 ° r ¥ « ] § 2 0 / } k : ! § C L ® G k ) \ � ) k _ ) § � � \ _ ) f ump \ \\ ) § o j00 � � ai 0 \\\ � 0 � £ 7 ) 5 � ~ = 0 7 ® mot � ) { 2 co 7 / k / | ) 2 & J § & - ; 2 � !CU 2 \ aj \ � ) 0 mks u ra t -r r / § » r - ' { % 2m < ) 2 � \� 0 ) J > a < i | \ 0 � � t / . § � � ® § ! � ® k � { & f) � m \ } � � � ) m :3 m tio� ° ° � M> s ! » G G _ G �§ \ j � \ \§ § � k _ ) k / ) k a e 2 a m ( c ( 2 \ ) 00 � � 0 aj Qj 0 � � 0 0 \ � = a r k20 � r ! ) r ` \ 0c ` �) \ \k � � � - ) \ \) { ( ) \ 7]7 § aE �) > 0 200 � � 0 j \\ � � 0 �= m � � 7 .�f THIS CERTIFIES THAT NMSDC Priority Building Services, LLC National Minority Supplier Development Council * Nationally certified by the:SOUTHERN CALIFORNIA MINORITY SUPPLIER DEVELOPMENT COUNCIL *NAICS COde(S): 561720:238990 Description of their product/services as defined by the North American Industry Classification System (NAICS) 03/01/2018 SC04371 Issued Date Certificate Number Louis Green 03/01/2019 Expiration Date Virginia Gomez, President By using your password (NMSDC issued only), authorized users may log into NMSDC Central to view the entire profile: http://nmsdc.org Certify, Develop,Connect,Advocate. * MBEs certified by an Affiliate of the National Minority Supplier Development Council, Inc.® 718 ML MM Statement of Qualifications (Key Personnel) Name Location Role for Project City of Torrance: 2002-2011 Scott Nankervis City of Brea: 2004-2014 Vice President/Contract IL City of Buena Park: 2007-2008 Manager City of Fullerton:2008-2013 City of Torrance: 2002-2011 City of Brea: 2004-2014 Antonio Bravo Operations Manager City of Buena Park: 2007-2008 City of Fullerton:2008-2013 City of Torrance: 2002-2011 City of Brea: 2004-2014 Eddie Rocha Regional Manager City of Buena Park: 2007-2008 City of Fullerton:2008-2013 City of Torrance: 2002-2011 Diego Morales City of Brea: 2004-2014 Floor Care Specialist City of Buena Park: 2007-2008 City of Fullerton:2008-2013 &E-0-A City of Torrance: 2006-2011 City of Brea: 2006-2014 Laurie Mendoza Quality Control City of Buena Park: 2007-2008 City of Fullerton:2008-2013 City of Torrance: 2002-2011 City of Brea: 2004-2014 Environmental Heals& Domingo Soriano City of Buena Park: 2007-2008 Safety City of Fullerton:2008-2013 719 Thinking Different - 4W Thinking different differentiates Priority: Although, we face a number of competitors in the marketplace none have been able to compete with Priority's customer service, simplicity and availability. Why would you switch janitorial maintenance from Priority Building Services? There are building service companies that are larger than we are, but it ultimately turns out that our customer's value performance over promises and the trust that has come from our reliability. Our goal is to provide the most effective and efficient service from the start so our customers recognize the quality of our company as well as our integrity. Priority Building Services is in process of updating our business plan for the CITY OF VERNON contract which we consider a road map that provides directions to help avoid bumps in the road.The time we spend making our business plan thorough and accurate, and keeping it up-to-date, we consider an investment that pays big dividends in the long term for CITY OF VERNON a Priority. Priority Building Services, a Partner in Your Recycling Program As you may know California Bill AB 341 (the Mandatory Recycling Ordinance) required that Commercial and Mixed use facilities divert at least 50% of the waste from their landfill disposal by the year 2000 and at least 75% by the year 2020. As a partner in your recycling program Priority Building Services looks forward to assisting you in reaching your sustainability goals through diversion and cost savings and we understand the importance of recycling your broken pallets, white paper, mixed paper, cardboard, shrink-wrap, waste metal, cans and bottles, etc. Pia+ Betties Cardboard (OCC) ®PP. Aluminum Cans RECYCLARLES P 720 Priority Building Services, LLC(714)255-2940 6 Company Information - 4W Introduction Priority Building Services is a progressive, quality conscious,customer driven Service Company with an on-going commitment to professional,affordable and personalized service.We provide housekeeping service to facilities in the commercial, industrial, manufacturing, corporate headquarters, educational, and retail markets throughout Southern California. With our office centrally located in Southern California,we are able to conveniently serve our growing family of satisfied customers. Priority Building Services primary goal is to achieve a long-term relationship with our customers by being one of the best equipped janitorial companies to design, implement,and properly supervise all our job sites. Company Philosophy We at Priority Building Services believe that our clients,current and prospective,deserve our strongest commitment to provide them with the highest quality of service.We are committed to provide our customers with service that meet or exceed their expectations of quality at a reasonable cost. By providing the highest quality of services we are able to successfully develop long-term relationships with our customers.As competitive as this industry is, consistent growth can only be achieved by recognizing that our employees are our greatest assets. Our Management We attribute our continued success to the ongoing development and retention of quality management.This aspect sets us apart from our competition.All of our managers and supervisors are developed internally and through our growth have excellent opportunities for promotions. With a solid reputation for dependability and quality service,our management team believes that for continuous growth and success in an extremely competitive janitorial service industry,we must serve our customers by understanding their requirements and becoming their prime source for all services. Our Supervision We at Priority are very proud of our full-time, professional supervisors, because they are the keys to the successful performance of our night cleaning operations.Their skills in employee training and motivation,along with the on-site inspections of our customer's facilities,ensure that the highest level of service is provided,and all of our customer and management expectations are met. Our supervisors are constantly in your building checking the work and training our employees. Each of our field and site supervisors participates in a monthly bonus program where he/she has the opportunity to earn substantial bonuses, based on the level of customer satisfaction and safe working practices. 721 Priority Building Services, LLC(714) 255-2940 8 Company Information (continued) - 4W Safety Priority Building Services complies fully with health and safety regulations wherever we operate,emphasizing collaboration among employees and management. Our employees'safety is a top priority and concern.We have written health and safety programs and policies, many of which exceed regulatory requirements. Employees are provided ongoing health and safety training based on their job function. Training Priority Building Services provides exceptional training for its employees. It begins with an initial session and continues with monthly training to comply with all OSHA SB198 requirements. The janitors are instructed in the following: • Proper use of equipment • Proper labeling of cleaning products • Proper cleaning techniques •Appropriate application and handling of cleaning products • Proper use of protective equipment • Correct lifting techniques • Suitable dress code • Correct use of the Material Safety Data Sheets • Housekeeping requirements • Work safety and work site emergency procedures • Compliance with CAL-OSHA SB198 requirements All training is provided by our skilled supervisory staff and reviewed by our Safety Coordinator and Management. Quality Assurance Our Quality Assurance Program begins with a well-trained, stable and reliable work force. This allows for consistent job performance and a low turnover rate. Priority will initiate a proactive quality control plan with onsite visits from our management and supervisory staff.The visits will be announced as well as unannounced (where permitted). Priority provides a lead person at each location where there are two(2)or more employees. Each account is assigned a fully qualified and trained Q.A. Representative. Inspections will be made a minimum of once a month. The frequency of the visits can increase dependent upon each individual account and by a request made by the facilities manager or Priority's management team. 722 Priority Building Services, LLC(714)255-2940 Company Information (continued) - 4W Communication Priority provides a 24 hour toll free response center(877)508-0770 that will connect you with our management within minutes.Account supervisor's cell numbers will be provided in case of emergencies. For a rapid response all of our management and supervisory staff are equipped with Blackberry and iPhones. For our customers convenience we use fax machines and e-mail for receiving and sending contracts, inspection reports,follow-ups,sign offs,work request,work approvals, purchase orders, letters,and other work related documents. At the jobsite, Lead personnel and Day Porters are issued pagers,and in some cases radios, so they can respond to any spills or emergencies that may take place throughout the course of the day or night. A log book may or will be stationed at a mutually agreed upon area for the purpose of special instructions and requests Human Resources Priority is an equal opportunity employer. Once a candidate fills out an application for employment our Human Resource Department does a complete pre-employment screening of all prospective employees that includes: ✓ Employment eligibility 1-9 Verification ✓ Employment background check ✓ Criminal records check ✓ Drug testing(Where requested) ✓ DMV check At the conclusion of these checks, Priority management reviews the reports to determine the best candidates. Interviews are conducted and recruitment begins for employee's who prove trustworthy, reliable and have a propensity for detail. 723 Priority Building Services, LLC(714)255-2940 10 People, Planet Profit P�i1�7t31TY. avrx.n-r+��+ vTCYL.LLC. Priority Building Services will be providing"green cleaning" where possible. Green cleaning takes into consideration People, Planet and Profit. People—Green cleaning contributes to safer and healthier work environments Planet—Green cleaning reduces environmental impacts of the cleaning process Profit—Green cleaning contributes to increased workplace wellness and productivity Priority Building Services will utilize Dilution Control for the CITY OF VERNON project. Thanks to dilution control, concentrated cleaning chemicals are effectively diluted according to manufacturer specs by a device that automatically measures out the concentrate and the water at certain proportions. These devices can range from wall-mounted units to hand-held miniature dilution systems for the smaller or outlying areas. Why Dilution Control? r. Safety The closed-loop system help ensure no chemical contact. Permanently secured inserts, locking cabinets and racks create a tamper-resistant system. Our Solution Station products have simple descriptive names and are color-and number-coded at every step of the dispensing process helping to ensure that our employees never dispense the wrong chemical into the wrong bottle. Accuracy The metering tip is safely locked away in the concentrate bottle using a color-coded closed-loop insert to prevent tampering with the dilution ratio and to ensure end user cost per usable gallon. Economical and Effective Highly effective products, precise dilution, increased worker safety, and simplicity in use all add up to the most effective dilution control system you can find. 724 Priority Building Services, LLC(714)255-2940 12 CIMS & CIMS -GB Certified with Honors �t31d�ITY Priority Building Services is CIMS & CIMS-GB Certified with Honors)l IAA C615 4m-- S Ims CERTIFIED `47H HONORS Is[ The first consensus-based management standard for the cleaning industry. Priority Building Services is certified with Honors the CIMS and CIM-GB certification. Only a handful of companies in CA. have been awarded this honor. And only a CIMS-certified organization can say that an independent third party has actually performed an assessment of their systems, processes, and policies and agreed that they have instituted the management framework required by CIMS and demanded by those individuals responsible for selecting a cleaning service provider. Created by the Industry,for the Industry The Standard was created through a true consensus-based process that brought together representatives of the cleaning,facilities management, and purchasing communities. In total, more than 100,000 constituents were represented in the process,which included full peer review, and was administered, by ISSA and the American Institute for Cleaning Sciences (AICS). What is CIMS-Green Building or CIMS-GB? (1) Quality Systems (2) Service Delivery serviee ce 3 Human Resources of orgaanat ( ) or oxgan� (4) Health, Safety& Environmental Stewardship ITI ptrs in C (5) Management Commitment pose WLoftl - vant. (6) CIMS-GB Green Buildings and Service transPort, Green Cleaning Policy _I;- �Pb Green/High Performance Cleaning program Custodial Effectiveness Assessment (Quality System) Purchase of Cleaning Products and Materials Cleaning Equipment Indoor Chemical and Pollutant Source Control Saving Money Ultimately, the CIMS program is all about saving money. By implementing an effective management framework and green cleaning program, organizations are positioned to improve operational efficiency and better serve their customers,which naturally lead to cost savings. What is our competitive advantage,you ask? Building service contractors that are CIMS GB Certified: § Distinguish themselves from their competitors § Improve their bottom line, allowing savings to be passed on to you,the customer. § Better meet the demands of their customers, like we would for you. § Improve the overall quality of their services, so you the customer ultimately benefits. 725 Priority Building Services, LLC(714) 255-2940 13 Green Cleaning: LEED and Green Cleaning Policies - 4W What is the LEED EB Rating System The LEED 2009 Green Building Rating System for Existing Buildings:Operations&Maintenance is a set of performance standards for certifying the operations and maintenance of existing commercial or institutional buildings and high-rise residential buildings of all sizes, both public and private.The intent is to promote high performance, healthful, durable, affordable,and environmentally sound practices in existing buildings. Green Mission Statement Priority Building Services is committed in maintaining a high standard of cleanliness in our client's facilities as well as promoting indoor air quality by implementing a thorough Green Clean Program.We will accomplish this level of commitment by incorporating Green Seal Certified chemicals that meet(GS-37) standards,as well as,certified equipment that meet CRI Green Label standards or the standards set forth in LEED IEQ Credit 10.6.We utilize proper custodial training, procedures and agreements for Green Cleaning in our client's facilities. We are determined to provide healthy high performance cleaning and a more productive indoor environment with fewer burdens to our natural resources. In essence,this will provide products that effectively clean and are environmentally friendly to the working environment. GREEN and Recommended Products "Green"Paper Products: Priority Building Services is committed to providing Green Seal products that meet the standards GS-09 and GS-01. Priority Building Services ensures that the paper which is provided to the site is chlorine free(PCF), hypo-allergenic,contains no dyes or fragrances,and safe for use in microwave ovens. Roll and hand towels are made from a minimum of 40%post-consumer content,toilet tissue has 20%post-consumer content,and facial tissue has10%post-consumer content. Micro-fiber Cleaning Products: Priority Building Services will incorporate a variety of micro-fiber commercial products. Micro-fiber dusting cloths and flat mops will be implemented in the facility because of its ability to remove soils, pick up dust and bacteria without the need for chemical compounds. By using these products,cleaning will be made simpler,faster and more effective. Priority Building Services will provide proper directions to its cleaning staff in the proper use of micro-fiber products. GREEN Equipment: Priority Building Services is dedicated to ensuring that all the equipment used in the client's facilities meets the standards of Indoor Environmental Quality(IEQ)credit 10.6 of Leadership in Energy and Environmental Design (LEED). CRI Green Label Program for vacuums assures the efficiency of vacuums for removing soil,and rates the ability to contain that soil within the vacuum without sweeping it back into the environment.Green equipment also requires noise levels during operation to be low and non-disturbing,at no more than 70dba for vacuums and 90dba for propane powered equipment. To ensure the success of our Green Clean Program,green cleaning practices must be shown to our cleaning staff. Basic principles of green cleaning procedures will include, but will not be limited,the following: 726 14 Green Cleaning: (continued) - 4W An annual Green Clean training will be performed by manager,supervisors or Safety Training staff of proper procedures in cleaning and safety practices. o Cleaners must focus on entryways inside and out.Trapping and removing dirt and pollutants before they enter the building is the green goal.Cleaners will be directed to frequently clean entrances and entryway mats. o Cleaner must be trained in procedures for minimizing particles of dust and chemicals in the air.To achieve this goal,cleaners will be trained to apply the cleaner to the cloth rather than spraying the surface to be cleaned. o Cleaners should be trained in the proper use of chemical management systems for accurate product dilution. Maximizing cleaning efficiency and minimizing waste should be the green goal. o Cleaners should empty HEPA bags at the end of shifts or when they are half full. o Training in proper vacuuming, extraction, rinsing and drying. o Focusing on preventative measures.Our janitorial staff should wash their hands however many times is necessary, and also keep equipment clean and well maintained. o Our cleaning staff will be trained to focus on cleaning touch points such as door knobs, handles, bright work,fixtures and any other common areas in the building where occupants come in contact. o Cleaning staff must properly apply disinfectant in restrooms by following the proper dwell time for chemical to work on the surface.The main purpose is to disinfect or remove any spot by using less and fewer products. o Cleaning staff must be trained in preventing cross-contamination by using the proper micro-fiber cloth and mop codes set by the facility. *On-site supervisors will make sure that all products and chemicals will be stored properly. Recordkeeping&Cleaning Staff Agreement Keeping records is crucial for the successful management of our Green Clean Program.A comprehensive program will be developed for maintaining accurate reports directed to show the status of equipment and periodic employee training.After completing Green Clean training, employees will sign the cleaning staff agreement and cleaning codes to ensure that Green Clean requirements are met and understood. Feedback Plan Priority Building Services encourages building management, occupants and cleaning staff to develop open lines of communication in order to ensure the success of the green clean program. Creating a green communication line will help building occupants to understand that they are part of the process.The cooperation of building occupants is vital in reaching the goal of healthy indoor environment. Building occupants,for example,will be encouraged to notify the cleaning staff of spills,and will also be encouraged to use green cleaning chemicals inside the facility that are approved by the building. Continued Improvement Priority Building Services will continue to evaluate new environmentally friendly products as they are introduced to the market.We understand that the cleaning industry frequently makes advances in technology, and we plan to incorporate these advances in our cleaning services as they become available.At a minimum,all new products must meet EPA minimum guidelines,Green Seal Standards, EPA Design for the Environment specifications, Environmental Choice Standards,CRI Standards, or standards and requirements set forth by the USGBC LEED program. 727 Priority Building Services, LLC(714) 255-2940 7 728 PRIORITY BUILDING SERVICES,LLC 521 MERCURY LANE BREA,CA 92821 A7AMFQARETy V:714-255-2940 F:714-255-2952 HIRING PROCEDURE Priority is an equal opportunity employer. When a position opens up management must follow the following guidelines in order to find the best suited person for the job: 1) Review the job description of the position that is to be filled. 2) Post job opening in ads and online. Walk-ins and candidates who have been referred are also welcome. 3) Candidates must then complete the pre-hire application. 4) Once candidates fill out an application for employment our Human Resource Department does a complete pre-employment screening of all prospective employees which includes: ✓ Employment eligibility 1-9 Verification ✓ Employment background check ✓ Criminal records check ✓ Drug testing (Where requested) ✓ DMV check 5) Review the application and the screening reports to determine the best candidates. 6) Interviews are conducted and call references. 7) Pick the best qualified candidate according to the job description and who proves to trustworthy, reliable and have a propensity for detail. 8) Have chosen candidate complete a full application and begin hiring process. 9) Employees must then be given an orientation and trained according to their job duties. 10) Retention of personnel is of high importance and is accomplished using the following benefits or perks: ✓ Health benefits for eligible full-time employees ✓ Vacation time for full-time employees ✓ Employee picnics ✓ Safety incentives ✓ Turkey cards during the holidays ✓ Holiday dinners ✓ Continued education,training and employee development. There are a few ways to encourage employees to grow within the company. These include: ✓ Employees are trained throughout the year on different industry specific standards and methods. ✓ Encouraging employees to attend seminars which relate to their responsibilities and duties. ✓ Employees are encouraged to attend trade shows. 11) Promotions help retain employees where opportunities arise. 729 "Clean for you,while protecting the environment" Employee Background Screening ° LexisNexis(@ Reducing risk and ensuring candidates are qualified is an important part of the hiring process. LexisNexis® Screening Solutions offers products and services to help us automate this process and speed the hiring process while ensuring a candidate meets our company's employment standards. Reviewing past behavior helps us predict future behavior and verify fraud. Available Checks: 1. Identity Verification including SSNs(Social Security Numbers) a. An important first step in a background search,this search allows us to verify if the applicant is who he or she portrays herself as being. 2. Education, Employment References and Professional License Verification 3. National Criminal File,Statewide Criminal Database,Worker's Compensation or Sex Offender Registry Searches a. National database of criminal records instantly,and check for records against alias names. 4. Criminal or Credit Record Searches a. Verify criminal records at the source(or lack thereof)to show due diligence in keeping our workforce and your facility safe. b. Check credit history of candidates through major bureau credit reports and comply with the Fair Credit Reporting Act. S. Motor Vehicle Records Search a. Ensures our drivers are licensed and without incidence. 6. Sanction Searches(FDIC,OFAC, FDA,OIG) a. Obtain peace of mind and meet possible regulatory requirements about who we employ to work at your facility. 730 Priority Building Services, LLC(714)255-2940 16 4W Personnel Program !�!-���1TY Priority has always been highly selective in the hiring of our employees. From the recruitment of a Operation Manager to the hiring of a member of the custodial staff, nothing is left to chance. Hiring New Employees: From the time an applicant fills out an employment application, he or she is covered by a formalized personnel program administered by an experienced staff. Each applicant is subject to an extensive three-point background check prior to permanent employment. Employee Orientation:To give the new employee a sense of belonging, Provide necessary job related information, Introduce the worker to his job, Assess his initial performance, periodic follow-up interview,coupled with quarterly performance ratings,afford Priority the opportunity to appraise and scrutinize each employee's job performance,work attitude and reliability.Our company's Personnel Program has resulted in low employee turnover and an extremely low accident rate and the reassuring knowledge that every our employees are honest,well-trained and reliable professional. Appearance: Priority personnel will work in neat and clean uniforms. Company will furnish employees with a sleeve shirt,or some other type of upper body wear, bearing the company I.D. badge.Appropriate uniforms will be worn at all times, including personnel who are being trained. NP 4W W� PBADi'irITY ��,.onarY 8i Pedro 1 i me nez E.purer Namc Floor Care Specialist Title Communication Skills:We will ensure that all member of custodial crew,on-site,will be able to communicate in English both verbally and in writing. Security Precautions:Custodial personnel will not allow anyone on the premises unless they are specially assigned by the Vice President to do custodial services at the facility.This rule will be strictly enforced. Employee Theft/Fraud Prevention Program: We have implemented a routine background check through a contracted agency on every employee which consists of criminal and past employment history.We also keeps a signed non-disclosure statement protecting clients of any exposure to trade marks. In compliance with enforcement,we have a fidelity bond along with an employee dishonest policy. 11 731 References AT&T Services Mr.Jim Lee Facilities Coordinator 217 N. Lemon Street Anaheim, CA 92805 (714)284-3348 Fax: (714)521-2229 J11912@att.com Janitorial Services for Southern California locations 750,000+Square Feet of Cleaning Nightly $672,000 Annually Leach International Mr. Roy Powell Purchasing Administrator 6900 Orangethorpe Avenue Buena Park,CA 90622 (714)736-7346 Fax: (714)522-8124 rpowell@leachintl.com Janitorial and Day Porter Services 1,000,000+Square Feet of cleaning Nightly $194,500 Annually Inland Empire Utilities Agency Mr. Dave Hein Facilities Specialist 6075 Kimball Avenue Chino,CA 91708 (909)993-1687 Fax: (909)993-1684 dhein@ieua.org Janitorial Services for all locations 100,000 Square Feet of Cleaning Nightly $177,000 Annually 732 Priority Building Services, LLC(714)255-2940 Southern California Gas Company Mr. Ron Fowler Facilities Coordinator 8101 S. Rosemead Blvd Pico Rivera, CA 90660 (562)806-4392 Fax: (562)806-4328 rfowler@semprautilities.com Janitorial Services for 25 locations in Southern California $697,000 Annually 200,000+Square Feet of Cleaning Nightly Sanitation Districts of Los Angeles Mr.Steve Krai Supervising Operations Engineer 24501 S. Figueroa Street Carson,CA 90745 (310)830-2400 Ext. 5255 Fax: (310) 834-9013 skrai@lacsd.org Janitorial and Day Porter Services for 11 locations 420,000+Square Feet of Cleaning Nightly $446,000 Annually Golden State Water District Mr. Larry Fordham Contract Administrator 2143 Convention Center Way Suite#100 Ontario,CA 91761 (909)937-0111 Ext 319 Fax: (909)937-0222 Idfordha@gswater.com Janitorial Services for all locations 250,000 Square Feet of Cleaning Nightly $53,000 Annually 733 Priority Building Services, LLC(714)255-2940 18 San Gabriel Valley Water District 10/15 to Present Nightly cleaning at all facilities.Services include General Janitorial,trash,vacuuming and floor care 100,000+Square Feet of Cleaning Nightly 11142 S. Garvey Avenue South El Monte,CA 91734 Rick Swift(626)448-6183 Moulton Niguel Water District 7/16 to Present Nightly cleaning at all facilities.Services include General Janitorial,trash,vacuuming and floor care 100,000+Square Feet of Cleaning Nightly 26161 Gordon Road Laguna Hills, CA 92653 Larry Ballew(949) 831-2500 Santa Margarita Water District 11/03 to Present Nightly cleaning at all facilities.Services include General Janitorial,trash,vacuuming and floor care 75,000+Square Feet of Cleaning Nightly 26111 Antonio Parkway Rancho Santa Margarita,CA 92688 Jorge Bergara (949)459-6511 734 Priority Building Services, LLC(714)255-2940 19 PRIORITY BUILDING SERVICES,LLC 521 MERCURY LANE BREA,CA 92821 V:714-255-2940 �. F:714-255-2952 QUALITY PLAN Quality Assurance: Our Quality Assurance Program begins with a well-trained, stable and reliable work force. This allows for consistent job performance and a low turnover rate. Priority initiates a proactive and preventative quality assurance plan with on-site visits and inspections from our management and supervisory staff. The visits will be announced as well as unannounced (where permitted). Priority provides a lead person at each location where there are two (2) or more employees; this lead person also plays an important role in Priority's quality assurance plan. Cleaning personnel follows the building specifications that are posted in the janitor's closets. The specifications show the services and frequencies expected at each account and serve as a self check. Each account is assigned a fully qualified and trained QA Representative. Inspections are based on the specifications of each individual building. These inspections will be made a minimum of once a month. The frequency of the visits can increase dependent upon each individual account and by a request made by the facilities manager or Priority's management team. Quality Control: Although Priority prides itself in providing quality service, we understand that mistakes happen which may lead to lapses in service. The way in which we respond (re-training, follow up inspections and QC inspections)to such mistakes/lapses is what sets Priority apart from the competition. Priority has a quality control plan in place to help control customer complaints, whether called in, e-mailed or requested in person. The source of the complaints is kept as confidential as possible. Priority uses WinTeam, industry specific software, to input customer complaints/requests, which creates a "work ticket." Work tickets are then printed and reviewed by the Regional Manager, who turns them over to the Branch Managers for scheduling. Once scheduled with the Area Managers, they communicate them to the cleaning personnel. Once the work has been completed and verified, the Area Managers turn the completed work tickets into our Quality Control Manager. The tickets are then closed out by the QC Manager and feedback is given to the customers if requested, as part of the work ticket cycle. 735 "Clean for you,while protecting the environment" PRIORITY BUILDING SERVICES,LLC 521 MERCURY LANE BREA,CA 92821 V:714-255-2940 �. F:714-255-2952 Customer Involvement: Meeting our customers' needs and requirements is our priority and we are always looking for ways to improve. Our customer feedback program allows us to always meet or exceed our customers' expectations. We provide our customers with surveys in which they can rate all levels of service provided throughout their facility. If the customers would like to submit these surveys anonymously they are provided with a mailing address,they can submit them directly to their QA Representatives or through our website. Customers may also perform self-evaluations of their facility. They are given access to our website where they can obtain a checklist with the frequencies of the services rendered at their facility which they can rate our services and comment on service in need of improvement if they wish to do so. These evaluations are turned in to their QA Representative or done through the website, after which the work ticket cycle is initiated. Customers are encouraged to walk their facility with their QA Representative during their on-site visit and inspection. Any feedback given to their QA Representative will also initiate the work ticket cycle. All surveys, self-evaluations and complaints are reviewed with the customers. Their feedback helps our QA Representatives see what procedures or processes need to be reviewed for improvement. Improvement Plan: Together with the customer's involvement and all levels of Priority's personnel, from the cleaning staff to the CIA Representatives,we can make necessary improvements and continue to offer the best possible service to our customers. With the ability to track all requests and complaints in WinTeam, Priority can run reports on a daily, weekly, monthly, quarterly or yearly basis, by building or area. These reports help correct any mistakes before they become an ongoing problem. Most reports are printed on a monthly basis by the Quality Control Manager. The following is what the QC Manager looks for in these reports: - Aging work tickets - Special requests made by customers that are additional services. These tickets are checked to make sure that they have been completed and are sent to Accounts Receivable for invoicing. - A separate report is printed for complaints by Area Manager. This report is checked for the following: o If complaints are taken care of in a timely manner. o QC can see what items are recurring issues o QC can see what areas need improvement 736 "Clean for you,while protecting the environment" PRIORITY BUILDING SERVICES,LLC 521 MERCURY LANE BREA,CA 92821 A7AW,QM,Ty V:714-255-2940 F:714-255-2952 Once these reports are checked the QC Manager works with the Regional Manager to correct any issues that may have come up. They can implement changes if the procedure or processes demonstrate to be faulty. Corrective action is also carried out immediately and is communicated to the customer should certain procedures change. Service issues are corrected by re-training our cleaning personnel and reiteration of our quality assurance plan. Cleaning personnel involved or responsible for any given service issue are given time to improve. If after re-training the problems persist,the Area Manager proceeds to take disciplinary action. Area Managers document all disciplinary action which is tracked and filed in individual personnel files. In order to stop service issues from becoming a reoccurring problem, disciplinary action may include verbal and written warnings, suspensions and may lead up to termination. If at any point in time,the cleaning personnel assigned to a customer's facility is changed,the customer is notified of the change immediately. The CIA Representatives follow up with the customer to ensure satisfaction. All corrections, procedure implementations and re-training is documented on the work tickets and noted in WinTeam. 737 "Clean for you,while protecting the environment" PRIORITY BUILDING SERVICES,LLC 4W 521 MERCURY LANE BREA,CA 92821 A V:714-255-2940 N., .. .� _ .... F:714-255-2952 SERVICE DELIVERY PLAN Priority Building Services, LLC utilizes a proven,team-oriented process for delivering high-performance cleaning services to industry leaders who simply demand excellence and real value. Our teams are compromised with our specialists on: Rest Rooms,Vacuuming, Light Duty and Utility Services. Our system of cleaning Specialists simplifies employee training, balances workloads, minimizes worker complaints, and makes it easier to hire, train and retain excellent employees. We provide our customers with information of the staffing via a cost analysis form in which they can see the number of hours allocated per day, service days per week, number of employees, etc. Customers may request change task frequencies, add/delete areas, etc. to better suit their needs. Work-loading methodology is based on scope of work. Labor is also allocated based on type of facility, square footage, size of facility, days of service, station cleaning vs.team cleaning. Facilities which are required to be staffed with four or more employees, each employee will be assigned to a specialty: light duty,vacuuming, restrooms and utility services. Facilities which are required to be staffed with three or less employees will receive training on all specialty work and work on the different areas. Priority carefully assigns production rates according to the industry standards (square footage,type of facility, size of facility and day of service) to determine the time needed to complete each task on scope of work. Our process has been validated across millions of square feet in class-A multi-tenant office buildings, corporate environments, government facilities, schools, medical facilities, retail centers. Priority believes and applies a truly effective process for cleaning and is rooted in proper work-loading of all tasks, building logistics, employee training, and supervision and management of the cleaning teams. Light Duty Specialist: Dusting and Trash Light Duty Specialist is responsible for emptying trash and recycling bins and reinstalling liners. Light Duty Specialist also cleans telephones, dusts all horizontal and vertical surfaces. Finally,they spot clean all other surfaces as needed such as kick plates, switch plates, walls, and fixtures.The Specialist is also responsible to clean the Kitchens. Vacuum Specialist:Vacuuming The Vacuum Specialist follows the Light Duty Specialist. Using the backpack vacuum,this individual vacuums all traffic areas and spot vacuums other areas per they job duties. She/he makes certain each trash can have been emptied,the furniture is positioned correctly, lights are out, and the area is secured. Rest Room Specialist: Restrooms The Rest Room Specialist is responsible for all rest rooms cleaning and refilling the dispensers.The Specialist uses tools that designed to prevent cross-contamination, eliminate contact with blood borne pathogens, and kill pathogen-laden micro organisms. We train and provide the proper tools so that the rest rooms are cleaned and disinfected daily. 738 "Clean for you,while protecting the environment" PRIORITY BUILDING SERVICES,LLC 4W 521 MERCURY LANE BREA,CA 92821 A V:714-255-2940 N.: ....,z ,. F:714-255-2952 Utility Specialist:Trash,Glass&Carpets The Utility Specialist is responsible for policing stairs and vacuuming stairwells, cleaning glass and brass, carpet spotting, cleaning first impression areas, and hauling all trash to the dumpster. In most cases, Utility Specialists are also assigned project work, which may include carpet care, floor maintenance, etc. Budgetary Controls Using industry specific software, Priority can control labor costs as well as supply costs. Priority Management is responsible to review all payroll budgetary reports, including the budget comparison report and the overtime report. When there is a discrepancy the Regional Manager reviews the budget for the facility in question. Area Managers have to move shifts around to get the account within budget, if possible. If the budget is not adequate, the Regional Manager will re-work the contract with the customer. Contingency Plan Priority Building Services has a Contingency Plan which allows us to restore and resume operations when company faces absenteeism. Priority maintains an effective system to continue services in case the Company runs into staffing shortages or any other service interruptions. Priority's employees are provided with proper contact information including the Company's phone number,their Area Manager's phone number and any other emergency contact number.The Company maintains the following protocol as part of the contingency plan: 1. Employee notifies their respective Area Manager or the Company that they will be absent. 2. The Area Manager completes an Absence Report for the employee and notifies the office immediately via phone or e-mail. 3. The office personnel are to notify the customer and the facility's assigned QA representative immediately. 4. The Area Manager will take action depending on the facility and the service performed as follows: o The Area Manager will send a replacement from employees who have the day off on that particular day(for smaller facilities with two or less employees) o The Area Manager will cover the shift with employees who only work as part-time(All Area Mangers have a list of employees ready to cover in case of an emergency) o Or the Area Manager will request that the employees assigned to the facility will cover for the absent employee and will able to maintain a consistent level of service(for larger facilities with three or more employees) 5. The QA representative will follow up with the customer for their feedback when the contingency plan is used at their facility. If there were any questions or concerns the QA representative is responsible to initiate the work ticket process for correction. The work ticket is reviewed with the Regional and Branch Managers for improvement. 739 "Clean for you,while protecting the environment" PRIORITY BUILDING SERVICES,LLC 4W 521 MERCURY LANE BREA,CA 92821 / V:714-255-2940 N.: ....,z F:714-255-2952 Customer Special Requests Priority has the capacity and ability to assist our customers with special requests.All of our customers are provided with our contact information during business hours and after business hours on a 24/7 basis.The customer may choose to reach us via phone,e-mail or fax with any special requests. These requests initiate the work ticket process and are scheduled for completion. There is a two-person floor crew which is trained in all cleaning specialties. The floor crews assist with fulfilling our customers' requests. Emergency Response Our automated phone system will direct any emergency calls to the proper representative from the company within minutes. On an unplanned request by a customer due to an emergency or special request,the Company is prepared with contact information for employees with emergency respond specialties:operating special equipment(auto scrubbers, machine extractors,wet/dry vacuums). Each Area Manager maintains a list of part-time employees who are willing to work extra hours when the floor crews are overwhelmed. Any emergency requests will initiate the work ticket process as well. Disaster Action Plan In the event of a natural or man-made disaster, including but not limited to flood, earthquakes,fire,explosions, bomb threats or workplace violence,the employee(s)involved must remain calm. They must notify their Area Manager immediately. It is the responsibility of the Area Manager to determine the best suitable plan of action, whether it be relocation or complete evacuation. If the disaster requires the assistance of law enforcement of the fire department,they must be alerted immediately. All employees must NOT, under any circumstances,attempt to put themselves in any danger. There will be an assigned "safe area"where all employees must meet when an evacuation is requested. Area Managers must take roll call of all individuals. All personnel will be aware of the location of the fire extinguishers,first-aid equipment and emergency numbers. A map and evacuation route will be available in all buildings. Training on emergency procedures is conducted once every year. Invoicing Chargeback to the customers is controlled through the Accounts Receivable Department. Services which are performed on a monthly basis are automatically billed at the beginning of the month (please refer to the invoice process). However,when services which are not included in the contract are performed,they are tracked using the work ticket process and are billed back to the customer. Product/Equipment Performance Evaluation Priority Building Services provides high quality work by acquiring the best tools and equipment available in the janitorial industry to perform the needs of our business. PBS uses vacuum cleaners, carpet extraction equipment,and powered floor maintenance equipment,which meet the Carpet and Rug Institute(CRI) requirements. All equipment 740 "Clean for you,while protecting the environment" PRIORITY BUILDING SERVICES,LLC 4W 521 MERCURY LANE BREA,CA 92821 A V:714-255-2940 N, ..�.� .... F:714-255-2952 is compliant with OSHA's standards of acceptable noise exposure. PBS includes a variety of microfiber products to deliver the best service for our customers; included in our line of color-coded microfiber products are dust mops,wet mops,dusters, rags,etc. PBS utilizes certified green seal chemicals as the main core of chemicals,as well as Environmental Protection Agency(EPA) products.All these products are carefully selected and are proven by janitorial industry for maximizing performance while accomplishing each cleaning task. When new products(cleaning products or consumable)are being considered they must be evaluated and compared to the products which they would be replacing before PBS can make a change. We look to get the best product available for the best price. Standardization PBS utilizes the same products at all facilities, unless customers specify a particular product to be used at their facility. Priority is consistent with providing every customer with similar products for best training,ordering, and inventory purposes. Inventory Control PBS keeps inventory of all cleaning equipment, products,and consumables and evaluates the equipment for every facility. PBS Area Managers are responsible to take inventory at their assigned facilities at least once per month. They must have a clear picture of what they have in stock before they place an order for more supply.The inventory forms and order forms are provided to the Regional Manager for review. Once approved,the orders are sent Accounts Payable/Purchasing for fulfillment.Area Managers are to keep copies of the inventory forms with them at all times. Copies are also kept at our office and are available upon request. Equipment Maintenance&Repair PBS has in place a maintenance and repair program for all the equipment.On site employees are responsible to notify their supervisors of any damage or repairs needed on any of the equipment. Area Managers must inspect all equipment and must request repairs, if needed, according to Manufacturer recommendations as part of our Preventive Maintenance Program. Repairs or maintenance that needs to be performed on a piece of equipment follows the following procedure: 1) Area Manager will pick up the piece of equipment and complete the Maintenance Request Form. 2) The equipment and the form are dropped off in our shop for our in-house technician. 3) The in-house technician will track the time,the price and any recommendations for future prevention. (If the machine is going to be in the shop for a period of time a substitute or similar machine will be taken to the customer's facility so that there is no disruption of service until the original machine returns to the facility) Contractor/Sub-Contractors 741 "Clean for you,while protecting the environment" PRIORITY BUILDING SERVICES,LLC 4W 521 MERCURY LANE BREA,CA 92821 A V:714-255-2940 N, .. .� .... F:714-255-2952 When using the services of contractors and/or sub-contractors,the Company must use the following criteria for selecting them: 1. Contractor/Sub-Contractor must comply with Priority Quality and Service policies. 2. Contractor/Sub-Contractor must satisfy all industry specific insurance requirements and show proof. 3. Contractor/Sub-Contractor must submit a proposal and which is evaluated by the Regional Manager and Vice President for selection Vendors/Order Processing There is an approved list of vendors that we order supplies or equipment from. All vendors have provided price lists and order forms. In keeping all aspects of our business as standardized as possible, we use the same order form throughout the company for each vendor. However, if there are customers who request special items we will create a specific order form for them.This helps facilitate the ordering process helps minimize mistakes. Supply orders are completed by the Area Managers of Site Supervisors. They are submitted to upper management until they reach the Regional Manager, who will review them and approve them. The Regional Manager will submit all approved orders to the Accounts Payable/Purchasing Department for fulfillment. Only the AP/Purchasing Department is authorized to place the orders with our vendors. A proof of delivery(POD) is required to be signed for all supplies delivered. All vendors are required to provide a copy of the POD with their invoicing. Once AP/Purchasing receives the invoice, it is their responsibility to confirm that the POD was included and they must also attach the original order form to the invoice. All invoices are cross referenced with the price list and if there are any discrepancies,AP is responsible to request credit memos and to adjust the amount due. The invoices are then coded and submitted to the Office Manager for review. Once the invoices are reviewed they are entered into WinTeam for payment. Check runs are done once per week or as needed. 742 "Clean for you,while protecting the environment" City of Vernon Janitorial Services Request for Proposals ATTACHMENT NO. 1 PROPOSER'S CHECKLIST TO THE PROPOSER: The following list is provided for the convenience of both you and the City and help eliminate errors and omissions which may render your proposal unacceptable. Please check all appropriate boxes and submit with your proposal. XATTACHMENT NO. 1 - PROPOSER CHECK LIST ATTACHMENT NO. 2 -SIGNATURE PAGE AND LEGAL STATUS ATTACHMENT NO. 3 - UNIT PRICE PROPOSAL FORM ATTACHMENT NO. 4 -VENDOR LIST QUESTIONNAIRE FORM Proposals must submit ONE (1) UNBOUND ORIGINAL, FIVE (6) COPIES AND ONE (1) ELECTRONIC COPY of all proposal documents. All proposals shall be enclosed in sealed envelopes, distinctly marked ""RFP FOR JANITORIAL SERVICES" and the proposer's name and address appearing on the outside. 743 Page 19 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals ATTACHMENT NO. 2 SIGNATURE PAGE, LEGAL STATUS AND ACKNOWLEDGEMENT OF ADDENDA The Proposal shall be signed by an authorized signatory with his/her usual wet ink signature. An authorized signatory shall be one of the following: (1) Sole Proprietorship: An individual shall sign. (2) Partnership (General or Limited): A partner shall sign for a partnership; the partner shall give the names and addresses of all partners. (3) Corporation: An officer shall sign for a corporation. The corporate name must be attested by the corporate seal. The names and titles of the president and all officers of the corporation who are authorized to sign the Proposal Forms must be listed in an authenticated incumbency certificate signed by the corporate secretary. A signature other than a corporate officer's will be accepted only if an authenticated incumbency certificate and corporate resolution conferring signature authority is attached. (4) Joint Venture: Proposers shall use the appropriate section(s) listed above based on their applicable situation. The undersigned certifies that he/she is an official legally authorized to bind his/her firm and to enter into a contract should the City accept this proposal. Proposal by Priority Building Services (Name of Firm) Legal status of proposer: Please check the appropriate box x Corporation State of Incorporation California Partnership List Names DBA State full name DBA 744 Page 20 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Other Explain Respectfully submitted: g p V Signature of Proposer Title � (Authorized Signature) Address 521 Mercury Lane City Brea State cA Zip 92821 Telephone No. (714 ) 255-2940 License Number: Q � ( b� Date of Expiration:De. r- 3 {,'e-OIYr Date: k (4 (SEAL- if Proposal is by a corporation) ADDENDUM NO. PROPOSER'S INITIALS 1. 2. 3. 745 Page 21 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals INCUMBENCY CERTIFICATE Print legibly the names and title of the president and all officers of the Company who are authorized to sign the Proposal Forms: PRESIDENT'S AND OFFICERS' NAMES: TITLE: Simon Rocha president Scott Nankervis Vice President Eddie Rocha Vice President David Kraushaar Vice President of Sales The undersigned hereby certifies to the City of Vernon that he/she is the duly elected and acting Secretary of (the "Company"), and that, as such, he/she is authorized to execute this Incumbency Certificate on behalf of the Company, and further certifies that the persons named above are the duly elected, qualified and acting officers of the Company, holding on the date hereof, the titles and positions set forth opposite their names and are authorized to sign the Proposal Forms. IN WITNESS WHEREOF, the undersigned has executed this Incumbency Certificate this Z 11""day of t-1nf2:j 20 116 41#-4 aN G Roc- Print Secretary's Name D�� ellllr� retary's Signature 746 Page 22 of 32 June 2017 EXHIBIT C SCHEDULE 747 20 City of Vernon Janitorial Services Request for Proposals ATTACHMENT NO. 3 UNIT PRICE PROPOSAL FORM INCLUDES ALL MISCELLANEOUS SERVICES FACILITY _ AREA IN SQUARE FEET MONTHLY COST City Hall Basement 5,250 L a 92.9 Q City Hall First Floor 9,800 $ :1,275.00 City Hall Second Floor 27,600 $`.3,801.00 City Hall Third Floor 7,876 Petrelli Building 3,058 $ ,546.00 Power Plant 3,162 $.:6 5 9.00 Public Works Building 3,895 $ 546.00. City Yard Gym 750 $ 546.00 TOTAL COST PER MONTH $i 9,460.00 Leonis Building 2,812 $ . 753.00 TOTAL COST PER MONTH $ 16,213.00 INCLUDING LEONIS BUILDING For proposal comparison purposes, the total cost including the Leonis Building will be used. Submitted by: David Kraushaar Priority Building Services Address: 521 Mercury Lane Brea CA 92621 Signature': �h Page 23 of 32 748 June 2017 City of Vernon Janitorial Services Request for Proposals MISCELLANEOUS JANITORIAL SERVICES (Not Additional Cost Items) The following items shall be deducted from the base proposal in the event the City determines, in its sole opinion, that the below scheduled maintenance events are not necessary. Modifications in Scope of Services must be authorized by City of Vernon prior to the commencement of work. In weighing proposals, the City will make that calculation based upon proposed price, before any deductions. 1. FLOORING: Strip and apply four(4) coats of floor finish to flooring. Flooring costs shall be inclusive to Item Nos. three(3)through twenty one(21), where applicable. • ITEM 1: Ceramic Tile: Cost Per Quarter Per Square Foot: 0.s 0 • ITEM 2: Vinyl Tile: Cost Per Quarter Per Square Foot: 0.30 • ITEM 3: Rubber Tile: Cost Per Quarter Per Square Foot: 0.28 2. ENTRANCE AND ELEVATOR RUGS • ITEM 1: Clean and shampoo entrance and elevator rugs as required to maintain quality standards. This task shall be performed not less than six times a year. Cost Bi-Monthly: $120.00 3. CITY HALL FIRST FLOOR-WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: $ • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: $, 4. CITY HALL FIRST FLOOR- MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days.Clean tapes and cords. 749 Page 24 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Cost Annually: sf • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: 5. CITY HALL FIRST FLOOR- CARPET SHAMPOOING REQUIREMENTS (Bi- Annually) • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: $625.00 6. CITY HALL SECOND FLOOR-WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: si 7. CITY HALL SECOND FLOOR- MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Cost Annually: s` • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: $300.00 8. CITY HALL SECOND FLOOR-CARPET SHAMPOOING REQUIREMENTS (Bi Annually) • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: $565.00 9. CITY HALL SECOND FLOOR-OUTDOORS 750 Page 25 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals • ITEM 1: Exterior Patio: Wipe down tables, remove trash and debris. Cost Daily: $75.00 • ITEM 2: Exterior Patio: Mop floor. Cost Weekly: $' • ITEM 3: West Exterior Bridge: Remove debris from concrete ledges; sweep walkway, and vacuum entry doormat. Cost Daily: $75.00 • ITEM 4: East Exterior Bridge: Remove debris from concrete ledges; sweep walkway, and vacuum entry doormat. Cost Daily: $75.00 10. CITY HALL THIRD FLOOR- WINDOWS AND GLASS ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: $' • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: $ 11. CITY HALL THIRD FLOOR- MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Cost Annually: • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: $250.00 12. CITY HALL THIRD FLOOR- CARPET SHAMPOOING REQUIREMENTS (Bi- Annually) 751 Page 26 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: $550.00 13. PETRELLI BUILDING -WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: $500.00 • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: $75.00 14. PETRELLI BUILDING - MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Cost Annually: $425.00 • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: $350.00 15. PETRELLI BUILDING - CARPET SHAMPOOING REQUIREMENTS (Bi- annually) • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: $3135.00 16. GAS & ELECTRIC-WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: $` - • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: $75.00 752 Page 27 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals 17. GAS & ELECTRIC- MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days.Clean tapes and cords. Cost Annually: $400.00 • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. Cost Bi-Annually: $200.00 18. PUBLIC WORKS BUILDING -WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: $75.00 19. LEONIS BUILDING -WINDOWS AND GLASS • ITEM 1: Exterior Glass: Wash all exterior windows leaving no visible streaking. Cost Annually: $' • ITEM 2: Interior Glass: Wash all interior windows leaving no visible streaking. Cost Daily: $75.00 20. LEONIS BUILDING - MINI AND VERTICLE BLINDS • ITEM 1: Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days.Clean tapes and cords. Cost Annually: $350.00 • ITEM 2: (Bi-Annually) Dust or vacuum all blinds at a bi-annual interval from washing cycle. Both sides of blind slats shall be free of dust. 753 Page 28 of 32 June 2017 City of Vernon Janitorial Services Request for Proposals Cost Bi-Annually: $350.00 21. LEONIS BUILDING - CARPET SHAMPOOING REQUIREMENTS (Bi- Annually) • ITEM 1: All carpeted areas shall be shampooed as per the manufacturers recommended procedures. Cost Bi-Annually: $425.00 754 Page 29 of 32 June 2017 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 755 21 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 756 22 City of Vernon Janitorial Services Request for Proposals ATTACHMENT NO. 4 CITY OF VERNON 4305 Santa Fe Avenue, Vernon. California 90058 Telephone(323) 583-8811 Vendor List Questionnaire Affidavit of Equal Opportunity & Non Segregation In order to be placed to the City's vendor list and be eligible to receive City business, you must provide the following information except where indicated as"optional". By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of-the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Name of Company Priority Building Services Business Telephone 714-255-2940 Address 521 Mercury Lane Fax 714-255-2952 Number (optional) City Brea State CA Zip 92821 Contact Person David Kraushaar E-mail Address David@priorityservices.net Tax ID Number (or Social Security Number) 95-4796215 Remit Address (if different) Please state clearly and concisely the type(s) of goods and services your company provides: Janitorial Services, Floor Care, Window Washing 757 Page 30 of 32 June 2017 City Council Agenda Item Report Agenda Item No. COV-277-2018 Submitted by:Anthony Zarate Submitting Department:Public Works Meeting Date:September 4, 2018 SUBJECT Authorization to Issue Payment to Western Allied Corporation for Heating and Air Conditioning Services and Establish New Blanket Purchase Contracts for Fiscal Year 2018-19 Recommendation: A. Find that the approval to paying additional expenses and issue blanket purchase contracts to Western Allied Corporation is exempt from California.Environmental Quality Act(CEQA)review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore is not a"project' as defined by CEQA Guidelines, Section 15378; and B. Authorize staff to issue payment to Western Allied Corporation for an additional$36,540.66 to cover outstanding invoices on existing purchase contracts; and C. Authorize the Public Works Department to establish a blanket purchase contract with Western Allied Corporation for Fiscal Year 2018-19 in the amount of$25,000; and D. Authorize the Public Utilities Department to establish a blanket purchase contract with Western Allied Corporation for Fiscal Year 2018-19 in the amount of$35,000. Backgroud: In July 2017, the City of Vernon secured the services of Western Allied Corporation('Western Allied') for maintenance of the City's air conditioning and heating equipment. Blanket purchase contracts in the amount of$20,276 and $8,784, for the departments of Public Works and Vernon Public Utilities,respectively, were approved by the Finance Director. On March 29, 2018, the chiller that maintains the internal temperature for much of the first level of City Hall, including the network server room, reached the end of its life and was placed out of service. In order to maintain ambient temperatures,the department of Public Works is renting five (5)mobile HVAC units from Western Allied at a cost of approximately$7,675 per month until installation of a new chiller is completed. Pursuant to Section 2.17.36 of the Vernon Municipal Code ('VMC'), the City Administrator granted authorization for Public Works to expedite the installation of a new chiller through emergency purchasing procedures. The City Administrator also granted VPU authorization to utilize Western Allied on an emergency basis for the rental of an air conditioner necessary to return Well No. 21 to service without having to purchase imported water while necessary parts for the permanent repair are secured. City Administration will provide further information regarding each of the emergency expenditures mentioned above at a future meeting. 758 Since approval of the emergency services, Western Allied continued to provide air conditioning units to the City, thus overrunning the not-to-exceed amount threshold of the existing blanket purchase contract. Additionally, a prolonged summer heat wave created greater demand on HVAC equipment, resulting in the need for additional repairs throughout City Hall and in City-owned housing units which were performed by Western Allied. As a result, staff issued additional purchase contracts to Western Allied. Corrective repairs have consisted of restoring air compressors and chillers, and replacing HVAC units in some City-owned homes. The most significant service call was performed in July when extreme weather caused most of the air conditioning services to be impacted at City Hall and systems failed. With respect to the Public Utilities Department, Western Allied provides maintenance and repair to air conditioning units that cool critical electrical and mechanical equipment at Station A, electric substations and ground water wells. In the past twelve (12)months, Western Allied has been awarded $108,239.67 for their services. The City is now holding unpaid invoices in the amount of$36,540.66. The amount consists of the following invoices: ProposalNo. 8137 (CS-0941) $5,840.00; ProposalNo. 8469 (LP-0427) $7,347.00; ProposalNo. 8360 (CS-0996) $12,988.00; Invoice No. 622692 (CS-1013) $2,446.01; Invoice No. 622736 (CS-1014) $1,765.21; Invoice No. 622672 (CS-1015) $3,211.23; Invoice No. 622798 (CS-1018) $2,943.21. Additionally, the departments of Public Works and Vernon Public Utilities are requesting authorization for blanket purchase contracts in the amounts of$25,000 and $35,000, respectively. Once approved, the subject purchase orders will be used to address any fiuther heating and air conditioning maintenance repairs. Pursuant to Section 2.17.02 (B) of the VMC, staff is requesting authorization from the City Council to pay the outstanding dollar amount and to authorize the requested blanket purchase contracts as these actions will result in payments to Western Allied beyond the $100,000 threshold. Fiscal cal Impact: In the past twelve (12)months, a total of$108,239.67 has been awarded to Western Allied. Even though service costs have been higher than usual, Public Works allocated sufficient funds under its City Buildings portion of the budget. Additionally, both Public Works and Vernon Public Utilities have budgeted sufficient funds in their respective FY 2018-19 budgets to accommodate each request for a blanket purchase contract. Upon approval, a total of$60,000 will be made available for the requested blanket purchase contracts, plus an additional$36,540.66 in outstanding invoices noted above, for a total dollar amount being requested of$96,540.66. ATTACHMENTS • 1. Western Allied Corporation Invoices 759 WESTERN ALLIED CORPORATION The Building Relationship People Fostering a Culture that Appreciates the Entire Life Cycle of a Building Celebrating 55 years; 1960 — 2015 www.wasocaLcom PO Box 3628 (use PO Box for mail) Santa Fe Springs, CA 90670 12046 E. Florence Avenue 5621944-6341 Fax 5621944-7092 Contractors License No. 198821 Air Conditioning Service, Maintenance, & System Correction March 1, 2018 Proposal # 8137 City of Vernon 4305 S. Santa Fe Avenue Vernon, CA 90058 Re: City Hall; Heating System Repairs Attn.: Mr. Ron Bustamante Dear Ron: This letter is to follow up on our discovery of various issues in the heating system now that the new boiler has been installed and is working properly. You are aware of much of the background that led to our discovery of these issues, so unless you have questions I will just list the items that we've discussed; - The wrong PRV (pressure regulating valve) was installed when the boiler was replaced 9 years ago. This valve regulates the water pressure that automatically feeds the heating loop. The existing PRV has a range that is too low for what is required for your building. We propose to replace it with the correct PRV and then set it properly. - The main house hot water pump's pressure gages (both suction and discharge) are broken and their readings are wrong. We propose to replace these two gages. - The heating water loop expansion tank is intended to hold an air cushion that absorbs the increased water pressure that results from the water heating and expanding. Your expansion tank is valved off and isolated from the system. Kenny pointed out that this is because the tank has rusted through; there is a hole in it. This means that there is no working expansion tank in the loop. The result of this is very high operating pressures within the loop when the water is heated (because water expands when heated). This is very hard on the weaker components in the system (the pump seals, seals at control valves, etc.). A rusted 760 through expansion tank suggests that there was a lack of closed loop water treatment for an extended period at some point in the past. We propose to replace the tank and sight glass valves. Our price to perform the work as described above during regular working hours is $5,840.00, including sales taxes. Please let me know if you have any questions, or if we are authorized to proceed. Best Regards, Mike Gallagher L 761 WESTERN ALLIED CORPORA TION The Building Relationship People Fostering a Culture that Appreciates the Entire Life Cycle of'a Building Celebrating 58 years; 1960 — 2018 www.wasocal.co►n PO Box 3628 (use PO Box for mail) Santa Fe Springs, CA 90670 12046 E. Florence Avenue 5621944-6341 Fax 5621944-7092 Contractors License No. 198821 Air Conditioning Service, Maintenance, & System Correction July 31, 2018 Proposal # 8469 City of Vernon 4305 S. Santa Fe Avenue Vernon, CA 90058 Re: Well 21; Electronic Cabinet Cooling Unit Attn.: Mr. Ron Bustamante RBustamante&ci.vemon.ca.us Mr. Brian Montoya BMontoya�7ae,ci.vernon.ca.us Dear Ron & Brian: Since this concerns a well site, I am sending it to both of you to be sure that it goes to the right person. This letter is to follow up on our service call, which will be invoiced separately. We found that the electronic cabinet cooling unit would not stay on line. Further investigation showed that the three phase compressor motor does not have equal resistance on all three legs of the motor. Damage has occurred. We need to either perform repairs or replace the unit. The same unit is available for replacement with a lead time of 4 weeks manufacturing, plus shipping time (estimated at 7-10 days). If you choose to go with a repair, the parts are available from factory inventory with a 7-10 day ground freight lead time. The repair would involve replacing the compressor, compressor contactor and liquid line filter-drier. Because this unit is not really built to be repaired, we would also need to add suction and liquid side gage connections and some other related parts. Our price to perform this work during regular working hours using standard ground freight for parts shipment is $7,347.00, including sales taxes. I have requested expedited freight options in case you are interested in that, but have not yet gotten an answer from the vendor. Repairs are performed with one year parts and 60 days labor warranty. The other approach would be to replace the unit. It is quoted as being available with 4 weeks manufacturing lead time plus the same 7-10 days ground freight. Our price to replace the unit using standard ground freight for unit shipment is $11,557.00, including sales taxes. A new unit would carry a full one year parts and labor warranty. 762 Please let me know if you have any questions, or if we are authorized to proceed with one of the above options. Best Regards, Mike Gallagher 763 WESTERN ALLIED ss Years°,excp"�Box 628 28 CORPORATION s A. Santa Fe Springs,.CA. 906670 Ph.(562)9"-6341 Fax(562)944-7092 June 18,2018 Proposal#8360 Mr. Ron Bustamante Public Works Foreman City of Vernon Public Works Department 4305 Santa Fe Avenue Vernon, CA. 90058. Re: 4328 Furlong Place Residence - Install new split-system HVAC equipment for residence. Ron, Per your recent request,we have prepared the following proposal to install a complete new HVAC system for the above referenced property. Western Allied proposes to furnish alt,required labor, equipment,and materials to perform this work as outlined in the procedures below. Scope of Work: 4328 Furionp,Place Residence- Install newsplit-system HVAC equipment. • De-energize existing unit and perform proper lock out/tag out procedures. • Recover any remaining system R-22 refrigerant per EPA regulations for of-site disposal. • Disassemble and remove existing condensing unit,attic horizontal furnace,and refrigerant line set and dispose of off-site. • Furnish and install one(1) new Carrier or equivalent standard efficiency tree ton slit-system HVAC system. consisting of: One {1) three (3)ton (36,000 btu) 12.2 SEER, R410a, outdoor condensing unit. One (1)80%NoNox horizontal gas-fired furnace section. One (1) horizontal R410a evaporator coil One (1) new refrigeration line set for above. New outdoor condensing unit pad. • Install new refrigeration line set from new outdoor condensing unit to the new horizontal gas furnace located in the attic. • Perform required sheet metal modifications on the new horizontal furnace to adapt into the existing air distribution system. • All required gas piping to adapt the new horizontal furnace to the existing gas service in the attic including new gas connector,and miscellaneous fittings and supplies. • All required electrical to adapt the new furnace and condensing unit to the existing electrical service including new 30 amp fusible outdoor disconnect switch with sea'tite whip. • Installation of one (1) new 7 day programmable heat/cool thermostat. • Perform complete start up and operational check on new HVAC system. The total cost for the above specified service work shall be......................................$12,988.00 Accept WESTERN ALLIED CORPORATION 12045 E FLORENCE AVE . SANTA FE SIPRINGS. CA 90670 764 Contractors License # 198B21 INVOICE --, --, Remit To: Number: 622692 y ; Western Allied Corporation P.O. Box 3628 Date: 7/13/18 Santa Fe Springs, CA 90670-1628 BIII to: Job: CITY OF VERNON CITY OF VERNON ATTN:ACCTS PAYABLE 4305 S.SANTA FE AVE. 4305 S.SANTA FE AVE VERNON, CA 90058 VERNON.CA 90058 Customer Code Purchase Order No. Terms V1505 NET UPON RECEIPT Remarks: CITY OF VERNON WO# 622692 Description Quantity U1M Unit Price Extension WORK PERFORMED PER ATTACHED SERVICE ORDER LABOR USED 11.00 HRS 139.00 1,529.00 LABOR USED 2.00 HRS 208.50 417.00 MATERIAL USED 1.00 0.00 MATERIAL USED 1.00 336.08 336.08 TRUCK CHARGE 1.00 132.00 132.00 Subtotal: 2,414.08 Tax- 31.93 Total: 2,446.01 WESTERN ALLIED CORPORATION 12046 FLORENCE AVE. 662 944-6341 Contractor License#198821 765 INVOICE Remit To: Number: 622736 ' t Western Allied Corporation P.O. Box 3628 Date: 7/1 3/18 Santa Fe Springs, CA 90670-1628 BHI to: Job: CITY OF VERNON OF VERNON ATTN:ACCTS PAYABLE CITY CITY S.SANTA FE AVE. 43D5 S.SANTA FE AVE 4305 VERNON, CA 90058 VERNON,CA 90058 Customer Code Purchase Order No. Terms V1505 NET UPON RECEIPT Remarks: CITY OF VERNON WO# 622736 Description Quantity UIM Unit Price Extension WORK PERFORMED PER ATTACHED SERVICE ORDER LABOR USED 8.00 HRS 208.50 1.668.00 MATERIAL USED 1.00 28.50 28.50 TRUCK CHARGE 1.00 66.00 66.00 Subtotal: 1,762,50 Tax: 2.71 Total: 1,765.21 WESTERN ALLIED CORPORATION 92046 FLORENCE AVE. 562 944-6341 766 Contractor License# 198821 INVOICE Remit To: Number: 622672 1 Western Allied Corporation P.O. Box 3628 Date: 7/13/18 Santa Fe Springs, CA 90670-1628 Bill to: Jab: CITY OF VERNON CITY OF VERNON ATTN:ACCTS PAYABLE 4305 S.SANTA FE AVE. 4305 S.SANTA FE AVE VERNON, CA 90058 VERNON,CA 90058 Customer Code Purchase Order No. Terms V1505 NET UPON RECEIPT Remarks: CITY OF VERNON WO# 622672 Description Quantity UIMt Unit Price Extension WORK PERFORMED PER ATTACHED SERVICE ORDER LABOR USED 8.00 HRS 139.00 1,112.00 LABOR USED 6.00 HRS 208.50 1,251.00 MATERIAL USED 1.00 593.82 593 82 TRUCK CHARGE 1.00 198.00 198,00 Subtotal: 3,154.82 Tax: 56.41 Total: 3,211,23 WESTERN ALLIED CORPORATION 12046 FLORENCE AVE. 767 562 944-6341 Contractor License# 198821 INVOICE Remit To: Number: 622��8 ` Western Allied Corporation P.O. Box 3628 Date: 7/20/18 Santa Fe Springs, CA 90670-1628 BM to: Job: CITY OF VERNON CITY OF VERNON ATTN:ACCTS PAYABLE 4305 S.SANTA FE AVE. 4306 S.SANTA FE AVE VERNON, CA 3005E VERNON, CA 90058 Customer Code Purchase Order No. Terms V1505 NET UPON RECEIPT Remarks: CITY OF VERNON WO# 622798 Description Quantity U/M Unit Price Extension WORK PERFORMED PER ATTACHED SERVICE ORDER LABOR USED 8.00 HRS 139.00 1,112.00 LABOR USED 8.00 HRS 208.50 1.668.00 MATERIAL USED 1.00 28.50 28.50 TRUCK CHARGE 1.00 132.00 132.00 Subtotal: 2,940.50 Tax: 2.71 Tosai: 2,943.21 WESTERN ALLIED CORPORATION 12046 FLORENCE AVE. 768 562 944-6341 Contractor License# 198821 City Council Agenda Item Report Agenda Item No. COV-278-2018 Submitted by:Brandon Araujo Submitting Department:Public Works Meeting Date:September 4, 2018 SUBJECT Award of a Services Agreement to Alta Planning+Design, Inc. for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Recommendation: A. Find that approval of the proposed action is categorically exempt under the California Environmental Quality Act ('CEQA') in accordance with Section 15306, because the scope of the agreement consists of data collection, research, and preparation of a study/plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project; and B. Approve a Services Agreement with Alta Planning+Design, Inc. ("Alta'), in substantially the same form as submitted herewith, for a term of approximately eighteen(18)months in an amount not-to-exceed $229,471.00 for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan(the "Plan'); and C. Authorize the City Administrator to execute the Services Agreement with Alta. Backgroud: On December 15, 2017, the City received a grant of State funds from the Caltrans Sustainable Transportation Planning Grant Program. With funding in place at the state level to design and construct a new 8-mile gap closure of the LA River, including a 3-mile segment of the LA River Path through Vernon, this grant will provide the funding needed to study the east-west connections through the City of Vernon to establish a cross-town active transportation network that will connect the river path to transit stops and employment centers in Vernon, It is anticipated that creating convenient and safe options for active transportation will help Vernon residents, commuters, and those in nearby coma mities incorporate more physical activity into their daily routines. On March 6, 2018, the City Council adopted Resolution No. 2018-08 accepting the FY 2017-18 Caltrans Sustainable Transportation Planning Grant and authorizing the City Administrator to execute and enter into a Restricted Grant Agreement No. 74A0996 with Caltrans. In accordance with the grant agreement, the City initiated the procurement of a third-party consultant that specializes in creating similar planning documents. The City Administrator authorized issuance of the Request for Proposals ("RFP') for Professional Services on May 29, 2018 and the City issued the RFP soon thereafter. The City advertised the RFP on its website and posted the RFP on GovernimentBids.com and Govdirections.com. In addition, a number of firms that specialize in creating similar planning documents were directly notified of the RFP. Alta responded to the RFP on June 21, 2018. Their proposal was one of four received. Staff members from the City's Public Works departments formed an Evaluation Committee and evaluated all of the proposals the week of June 25, 2018. Upon completing their evaluations, the Evaluation Coirrnittee scheduled interviews with the three highest-rated 769 Proposers. The three highest-rated Proposers, in alphabetical order, were Alta, Gruen Associates, and KOA Corporation. The Evaluation Comn ittee interviewed the three highest-rated Proposers on July 11, 2018. Upon review of Alta's proposal and their performance during the interview,the Evaluation Committee rated Alta the highest of the three remaining Proposers. City staff recommend the selection of Alta for this Services Agreement. The Services Agreement has been approved as to form by the City Attorney's office. Fiscal Impact: The total cost of the proposed Services Agreement is $229,471.00. The Caltrans Sustainable Communities Grant will reimburse the City 85%of the cost of the agreement, or$195,050.35. The City will pay the remaining balance of $34,420.65 which is included in the City's 2018-2019 budget. ATTACHMENTS • 1. Services Agreement with Alta Planning+Design, Inc. 770 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ALTA PLANNING + DESIGN, INC. FOR PROFESSIONAL SERVICES FOR PREPARATION OF THE VERNON LOS ANGELES RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN COVER PAGE Contractor: Alta Planning + Design, Inc. Responsible Principal of Contractor: Emily Duchon, Principal-in-Charge Notice Information - Contractor: Alta Planning + Design, Inc. 711 SE Grand Ave. Portland, OR 97214 Attention: Emily Duchon, C/O Contract Administrator Phone: (213) 489-7443 Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Daniel Wall, Director of Public Works Telephone: (323) 583-8811 ext. 305 Facsimile: (323) 826-1435 Commencement Date: September 4, 2018 Termination Date: April 28, 2020 Consideration: Total not to exceed $229,471.00 (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 771 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND ALTA PLANNING + DESIGN, Inc. FOR PROFESSIONAL SERVICES FOR PREPARATION OF THE VERNON LOS ANGELES RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and Alta Planning + Design, Inc., a California corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on September 4, 2018. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals issued on or about May 24, 2018, as amended by Addendum No. 1, dated June 7, 2018, and Addendum No. 2, dated June 14, 2018, collectively referenced as Exhibit "A", and Contractor's proposal to the City ("Proposal") dated June 21, 2018 and revised on July 19, 2018, Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent and professional manner in accordance with the prevailing industry standards for such discipline of services practicing in the same or similar locality under the same or similar circumstances during the same period of time, herein after referred to as the "Standard of Care." 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 772 2 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The Contractor shall commence the delivery of services on receipt of a written notice to proceed and shall complete the services on the schedule set forth in Exhibit "F". 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed $229,471.00 without the prior authorization of the City, as appropriate, and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of a quality consistent with Section 2.3. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the 773 3 services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "C," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 5.7 Cost Principles. 5.7.1 Contractor agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. 5.7.2 Contractor agrees, and will assure that its subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual Project cost items and (b) and (b) all parties shall comply with Federal 774 4 administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Every subrecipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards to the extent applicable. 5.7.3 Prior to Contractor seeking reimbursement of indirect costs, Contractor must prepare and submit annually to Caltrans for review and approval an indirect cost rate proposal and a central service cost allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: http://www.dot.ca.gov/hq/LocalPrograms/lam/lapm.htm. 6.0 PAYMENT. 6.1 Monthly, after scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance, as described in Section 6.8, will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced and approved within thirty (30) days after the City receives the invoice. 775 5 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 6.7 Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar positions unless written verification is supplied that government hotel rates were not then commercially available to the Contractor and/or its subcontractors, at the time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: http://www.dot.ca.gov/hq/asc/travel/ap b/bu1.htm Also see website for summary of travel reimbursement rules. 6.8 Invoices shall include the following information: 1) Names of the Contractor's personnel performing work 2) Dates and times of project work 3) Locations of project work 4) Itemized costs as set forth in Attachment II of the Restricted Grant Agreement, Exhibit "G", including identification of each employee or subcontractor staff that provided services during the period of the invoice, the number of hours and hourly rates for each employee or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and subcontractor invoices. 5) The Contractor shall submit written progress reports with each set of invoices to allow the Caltrans' Contract Manager to determine if the City is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 776 6 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. 9.1 CITY INDEMNIFICATION. To the extent allowable by law, Contractor agrees to indemnify City, its officers, elected officials, employees and agents against any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees or subcontractors, provided for herein, or arising from the negligent acts or omissions of Contractor hereunder, , except to the extent such claims or liabilities arise from the negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 CALTRANS INDEMNIFICATION. Neither Caltrans nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by Contractor, its officers, employees, agents or its subcontractors under or in connection with any work, authority or jurisdiction conferred upon the City under the Restricted Grant Agreement, Exhibit "G". It is understood and agreed that Contractor, its officers, employees, agents, or subcontractors shall fully defend, indemnify and save harmless Caltrans and all its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by Contractor, its officers, employees, agents or subcontractors under this Agreement. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary 777 7 coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from its performance under this agreement by agreeing to defend, and indemnify the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"). iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, and indemnify the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"). iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000, where such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such 778 8 coverage for at least one (1) year after the termination of this Agreement. V. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with the laws for California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory 779 9 insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 780 10 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be reasonably required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the Standard of Care of City and to participate in any meeting required with regard to the correction. 781 11 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall use the reasonable Standard of Care to comply with all applicable Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 782 12 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 11.11.6 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 783 13 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under$25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Daniel Wall, Director of Public Works 4305 Santa Fe Avenue Vernon, CA 90058 784 14 If to the Contractor: Alta Planning + Design, Inc. Attention: Emily Duchon C/O Contract Administrator 711 SE Grand Ave. Portland, OR 97214 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or 785 15 default as a result of Force Majeure. Contractor must notify the City promptly upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in accordance with the Standard of Care, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement ("Work Product"). Contractor shall be required to provide such document and other information within fifteen (15) days of the request. City indemnifies and holds harmless Contractor, its officers, directors, employees, and subconsultants against any damages, liabilities, or costs, including reasonable attorneys' fees and defense costs, arising from or allegedly arising from or in any way connected with the use or modification of Work Product not complete upon termination of this Agreement but which City may possess. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access 786 16 to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon 787 17 compensation for all hours worked in excess of 8 hours per day at not less than 1'/2 times the basic rate of pay. 11.24 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". 11.26 NON-DISCRIMINATION CLAUSE. 11.26.1 During the performance of this Agreement, the Contractor, and its Subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. 11.26.2 Contractor shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.), the provisions of Article 9.5, Chapter 1, 788 18 Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 11135-11139.5), and the regulations or standards adopted by Caltrans to implement such article. 11.26.3 Contractor shall permit access by representatives of the Department of Fair Employment and Housing and Caltrans upon reasonable notice at any time during the normal business hours, but in no case less than twenty four (24) hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Caltrans shall require to ascertain compliance with this clause. 11.26.4 Contractor and its Subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 11.26.5 Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement. 11.27 RETENTION OF RECORDS/AUDITS 11.27.1 The Contractor and its subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of the Contractor and its subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of the Contractor and its subcontractors and sub-recipients connected with Project performance under this Agreement shall be maintained for a minimum of three (3) years from the date of final reimbursement to the City and shall be held open to inspection, copying, and audit by representatives of Caltrans, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by the Contractor and its subcontractors upon receipt of any request made by Caltrans or its agents. In conducting an audit of the costs and match credits claimed under this Agreement, Caltrans will rely to the maximum extent 789 19 possible on any prior audit of the City pursuant to the provisions of State and City law. In the absence of such an audit, any acceptable audit work performed by the City's external and internal auditors may be relied upon and used by Caltrans when planning and conducting additional audits. 11.27.2 For the purpose of determining compliance with applicable State and City law in connection with the performance of the City's contracts with third parties pursuant to GC Section 8546.7, the City, its contractors and their subcontractors, and Caltrans shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three (3) years from the date of final reimbursement to the City under the Restricted Grant Agreement. Caltrans, the California State Auditor, or any duly authorized representative of Caltrans or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinations, excerpts, and transactions, and the City shall furnish copies thereof if requested. 11.27.3 The Contractors and its subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by Caltrans, for the purpose of any investigation to ascertain compliance with the Restricted Grant Agreement. 11.27.4 Additionally, all agreements may be subject to a pre-award audit prior to execution of the agreement to ensure the Contractor has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs. 11.28 THIRD-PARTY CONTRACTS 790 20 11.28.1 Any subcontract entered into as a result of this Agreement shall contain all the provisions stipulated in this Agreement to be applicable to the Contractor's subcontractors. Copies of all agreements with subcontractors must be submitted to the Caltrans Contract Manager. 11.28.2 Caltrans does not have a contractual relationship with the City's sub- recipients, contractors, or subcontractors and the City shall be fully responsible for all work performed by its sub-recipients, contractors, or subcontractors. 11.28.4 Any subcontract entered into by the Contractor as a result of this Agreement shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as Project costs only after those costs are incurred and paid for by the subcontractors. Travel expenses and per diem rates for subcontractors shall be reimbursed pursuant to Section 6.7, above. 12.0 OWNERSHIP OF PROPRIETARY PROPERTY CLAUSE 12.1. DEFINITIONS 12.1.1 Work: The work to be directly or indirectly produced by the Contractor under this Agreement. 12.1.2 Work Product: All deliverables created or produced from Work under this Agreement including but not limited to, all Work and Deliverables conceived or made, or made hereafter conceived or made, either solely or jointly with others during the term of this Agreement and during a period of six (6) months after the termination thereof, which relates to the Work commissioned or performed under this Agreement. "Work Product" includes all deliverables, inventions, innovations, improvements, or other works of authorship Contractor may conceive of or develop in the course of this Agreement, whether or not they are eligible for patent, copyright, trademark, trade secret, or other legal protection. 12.1.3 Inventions: Any idea, methodologies, design, concept, technique, invention, discovery, improvement or development regardless of patentability made solely by 791 21 the Contractor or jointly with the Contractor's Subcontractor and/or the Contractor's Subcontractor's employee's with one or more employees of Caltrans during the term of this Agreement and in performance of any Work under this Agreement, provided that either the conception or reduction to practice thereof occurs during the term of this Agreement and in performance of Work issued under this Agreement. 12.2 OWNERSHIP OF WORK PRODUCT AND RIGHTS 12.2.1 Ownership of work product: Except in regard to Pre-existing Works, all Work Product derived by the Work performed by the Contractor, its employees or by any of the Contractor's Subcontractor's employees under this Agreement, shall be owned by Caltrans and shall be considered to be works made for hire by the Contractor's Subcontractor for Caltrans. Caltrans shall own all United States and international copyrights in the Work Product. As such, all Work Product shall contain, in a conspicuous place, a copyright designation consisting of a "c" in a circle followed by the four-digit year in which the Work Product was produced, followed by the words "California Department of Transportation." For example, a Work Product created in the year 2012 would contain the copyright designation 2012 California Department of Transportation. 12.2.2 Vesting of copyright rights: Contractor, its employees, and/or any of Contractor's Subcontractor's employees agree to perpetually assign, and upon creation of each Work Product automatically assigns, to Caltrans, its successors and assigns, ownership of all United States and international copyrights in each and every Work Product, insofar as any such Work Product, by operation of law, may not be considered work made for hire by the Contractor's Subcontractor from Caltrans. From time to time upon Caltrans's request, the Contractor's Subcontractor and/or its employees, shall confirm such assignments by execution and delivery of such assignments, confirmations or assignment, or other written instruments as Caltrans may request. Caltrans, its successors and assigns, shall have the right to obtain and hold in its or their own name(s) all copyright registrations and other evidence of rights that may be available for Work Product. Contractor hereby agrees to waive all moral rights relating to 792 22 identification of authorship restriction or limitation on use, or subsequent modifications of the Work. 12.3 INVENTIONS 12.3.1 Vesting of patent rights: The Contractor, its employees and any Contractor's Subcontractor hereby agrees to assign to Caltrans, its successors, and assigns, all Inventions, together with the right to seek protection by obtaining patent rights therefore and to claim all rights or priority there under, and the same shall become and remain the Department's property regardless of whether such protection is sought. The Contractor, its employees and Contractor's Subcontractor shall promptly make a complete written disclosure to Caltrans of each Invention not otherwise clearly disclosed to Caltrans in the pertinent Work Product, specifically pointing out features or concepts that the Contractor, its employees and Contractor's Subcontractor believes to be new or different. The Contractor, its employees and Contractor's Subcontractor shall, upon Caltrans's request and at Caltrans's expense, cause patent applications to be filed thereon, through solicitors designated by the Department, and shall sign all such applications over to Caltrans, its successors, and assigns. The Contractor, its employees and Contractor's Subcontractor shall give Caltrans and its solicitors all reasonable assistance in connection with the preparation and prosecution of any such patent applications and shall cause to be executed all such assignments or other instruments or documents as Caltrans may consider necessary or appropriate to carry out the intent on this Agreement. 12.3.2 Agency: In the event that Caltrans is unable for any reason whatsoever to secure the Contractor's, its employees' and/or Contractor's Subcontractor's signature to any lawful or necessary document required or desirable to apply for or prosecute any United States application (including renewals or divisions thereof), Contractor, its employees and Contractor's Subcontractor hereby irrevocably designates and appoints Caltrans and its duly authorized officers and agents, as its agent and attorney-in-fact, to act for and on Contractor, its employees and Contractor's Subcontractor's behalf and stead, to execute and file such applications and to do all other lawfully permitted acts to further the prosecution and 793 23 issuance of any copyrights, trademarks or patents thereon with the same legal force and effect as if executed by Contractor, its employees and/or Contractor's Subcontractor. Caltrans shall have no obligations to file any copyright, trademark or patent applications. 12.4 ADDITIONAL PROVISIONS 12.4.1 Avoidance of infringement: In performing services under this Agreement, Contractor and its employees agree to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If Contractor or its employees becomes aware of any such possible infringement in the course of performing any Work under this Agreement, Contractor or its employees shall immediately notify Caltrans in writing. 12.4.2 Pre-existing works and license: Contractor acknowledges that all Work Product shall be the sole and exclusive property of Caltrans, except that any pre-existing works created by Contractor and third parties outside of the Agreement but utilized in connection with the Agreement (the "Preexisting Works") shall continue to be owned by Contractor or such parties. Contractor agrees to notify Caltrans in writing of any Pre-existing Works used in connection with any Work Product produced under this Agreement and hereby grants to Caltrans a non-exclusive, perpetual, royalty-free license to utilize the Pre-existing Works in connection with the Work Product. 12.4.3 Subcontractors: Contractor shall affirmatively bind by contract any of its subcontractors or service vendors (hereinafter"Contractor's Subcontractor") providing services under this Agreement to conform to the provisions of this Clause. Contractor's Subcontractor shall then provide the signed contract to the Contractor, who shall provide it to Caltrans's Contract Manager prior to the commencement of any work. In performing services under this Agreement, Contractor's Subcontractor agrees to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If Contractor's Subcontractor becomes aware of any such possible infringement in the course of 794 24 performing any Work under this Agreement, Contractor's Subcontractor shall immediately notify the Contractor in writing, Contractor will then immediately notify Caltrans in writing. 12.5 OWNERSHIP OF DATA 12.5.1 Upon completion of all work under this Agreement, all intellectual property rights, ownership and title to all reports, documents, plans, specifications, and estimates, produced as part of this Agreement will automatically be vested in Caltrans and no further agreement will be necessary to transfer ownership to Caltrans. The Contractor shall furnish Caltrans all necessary copies of data needed to complete the review and approval process. 12.5.2 It is understood and agreed that all calculations, drawings, and specifications, whether in hard copy of machine readable form, are intended for one-time use in the construction of the project for which this Agreement has been entered into. 12.5.3 The Contractor is not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse by Caltrans of the machine readable information and data provided by the Contractor under this Agreement; further, the Contractor is not liable for claims, liabilities or losses arising out of, or connected with, any use by Caltrans of the project documentation on other projects, for additions to this project, or for the completion of this project by others, excepting only such use as may be authorized, in writing, by the Contractor. 12.5.4 Any sub-agreement in excess of$25,000.00, entered, into as a result of this Agreement, shall contain all of the provisions of this clause. [Signatures Begin on Next Page]. 795 25 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City Alta Planning + Design, Inc. a California and California municipal corporation corporation By: By: Carlos Fandino, City Administrator Name: Title: ATTEST: By: Name: Maria E. Ayala, City Clerk Title: APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 796 26 EXHIBIT A REQUEST FOR PROPOSALS 797 27 City of Vernon Request for Proposals (RFP) Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Of Y� t jFCIi!jV P } 190S it vu City of Vernon Public Works Department 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 798 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals 1. INTRODUCTION AND PROJECT The Los Angeles County Metropolitan Transportation Authority ("Metro") has identified $365 million for the design and construction of the Los Angeles River Bike Path Gap Closure project from Elysian Valley to the City of Vernon ("the City"). This funding will cover the costs of constructing the trail along the river corridor, however, the funding does not cover the critical connections to/from local City destinations. In December 2017, the City was awarded Caltrans' Sustainable Communities Grant to prepare the Vernon Los Angeles River Path Active Transportation Access Plan ("the Plan")that will address critical connection needs between local destinations within the City and the Los Angeles River Bike Path. The City's application can be found in Attachment "E" of this RFP. Specifically, the Plan will assess the feasibility of three bikeway corridors within the City of Vernon (37th Street between Santa Fe Avenue and Soto Street, Vernon Avenue between Santa Fe Avenue and Downey Road, and Leonis Street between Pacific Boulevard and Atlantic Boulevard) and four gateways leading to the Los Angeles River Bike Path (26th at the Los Angeles River, Soto and Bandini, Downey and Vernon, and Atlantic and District). See Figure 1-1 on page 21 of the City's grant application for more information. In addition, the City intends to gather public input through interactive community workshops which will be the driving factor of the planning process. The City is requesting proposals for professional services and will select one firm based on demonstrated competence and a cost-effective approach to research existing conditions, perform outreach to the project's stakeholders, prepare the Plan, and adhere to all of the applicable conditions of the Restricted Grant Agreement ("the RGA") between the City and Caltrans. The RGA can be found in Attachment "D" of this RFP. 2. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history, Vernon has been developed as an industrial community. At the turn of the 201h century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an "exclusively industrial" city. By the 1920's, Vernon was attracting large stockyards and meatpacking facilities. In the 1930's, Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City's business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. 799 Page 2 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals City Government: The City Council consists of five members, elected at-large, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tern from its own membership to serve one-year terms. Labor Force: Vernon has approximately 280 employees, and its departments include a Fire Department, Police Department, Finance Department, Public Works Department, Public Utilities Department, and Health and Environmental Control Department. Present bargaining units recognized include the Vernon Police Officers Benefit Association, Vernon Police Management Association, Vernon Firemen's Association, the Vernon Fire Management Association, International Brotherhood of Electrical Workers Local 47, and Teamsters Local 911. Contract Administrator: The contract will be administered by Felix Velasco and/or Brandon Araujo with the City's Public Works Department. 3. KEY RFP DATES: a) Issue Date: May 24, 2018 b) Deadline for Requests for Information: June 7, 2018 c) Response to Requests for Information: June 11, 2018 d) Proposal Due: June 14, 2018 e) Interview (if applicable): Week of June 18, 2018 f) Award (if applicable) July 3, 2018 4. REQUESTS FOR INFORMATION A) All questions must be submitted in writing to the City of Vernon no later than June 7, 2018. Responses to verbal questions will not be given. B) Requests for clarifications, questions and comments must be clearly labeled, "Written Questions Re: " Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan." The City is not responsible for failure to respond to a request that has not been labeled as such. C) Any of the following methods of delivering written questions are acceptable as long as the questions are received no later than the date and time specified above: • U.S. Mail or Personal Courier: Attention: Brandon Araujo, P.E. Public Works Department City of Vernon 4305 Santa Fe Avenue Vernon, California 90058 • Facsimile: 323-826-1435 Attention: Brandon Araujo, P.E. Public Works Department City of Vernon 4305 Santa Fe Avenue 800 Page 3 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals Vernon, California 90058 • E-mail: barauio(@ci.vernon.ca.us D) Responses from the City of Vernon to Requests for Information will be delivered to all interested parties no later than June 11, 2018. 5. SCOPE OF WORK The Plan's entire Scope of Work is described below. In order to clearly define the roles and responsibilities of the consultant and the City each task is delegated to a Responsible Party. The City is seeking the services of a highly-qualified consulting firm to perform those tasks below delegated to "Consultant." 1. Project Initiation and Coordination Task 1.1 Project Kick-Off Meeting w/ Caltrans At the outset of the project, the City will hold a kick-off meeting with Caltrans staff to discuss grant procedures and project expectations including invoicing, quarterly reporting, and all other relevant project information. Meeting summary will be documented. Responsible Party: City of Vernon Deliverable: Minutes from the Project Kick-Off Meeting w/ Caltrans within five business days of the meeting Task 1.2 RFP for Consultant Services The City will complete an RFP process for the selection of a consultant using the proper procurement procedures. Responsible Party: City of Vernon Deliverable: RFP for Consultant Services Task 1.3 Project Coordination Coordination will include monthly face-to-face project team meetings with consultants to ensure good communication on upcoming tasks and to confirm the project deliverables are on schedule and within budget. In addition, there will be regular (e.g. bi-weekly) check-in calls with the City of Vernon and consultants, as well as periodic progress reports to ensure coordination between all parties involved to help deliver a plan that will meet or exceed expectations. Caltrans staff will be invited to all team meetings and project check-in calls. Responsible Party: City of Vernon 801 Page 4 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals Deliverable: Minutes of monthly face-to-face project team meetings, notes of regular check-in calls, invitations to Caltrans staff to all team meetings and project check-in calls Task 1.4 Project Kick-Off Meeting w/ Project Team Once the consultant team has been procured, the City and consultant will hold a kick-off meeting to discuss project management, goals and objectives, and all other relevant project information. Meeting summary will be documented. Responsible Party: Consultant Deliverable: Minutes from the Project Kick-Off Meeting w/ Project Team within five business days of the meeting 2. Outreach and Engagement Task 2.1 Community-Based Action Plan The development of a Community-Based Meeting Action Plan will include a detailed outreach plan to the community and advisory groups. Responsible Party: City of Vernon Deliverable: Community-Based Action Plan Task 2.2 Advisory Committee Meetings The consulting team will facilitate and attend up to four advisory group meetings. These meetings will coincide with the weeks prior to major outreach events and plan drafts. The advisory group will be formed by the City of Vernon and composed of community, business, and government stakeholders. The consultant will facilitate discussion to develop list of key stakeholders, problem or challenge areas to study, and strategies for engaging residents, in particular underrepresented residents. Responsible Party: Consultant Deliverable: Minutes from the Advisory Committee Meetings within five business days of the meeting, list of key stakeholders, list of problem or challenge areas to study, strategies for engaging underrepresented residents Task 2.3 Publicity In order to reach a broad audience, flyers, posters, and digital marketing materials will be coordinated in advance of all outreach events, surveys, and release of draft plans with information on the project/events. All outreach materials will be produced in both Spanish and English. Responsible Party: Consultant Deliverable: Flyers, posters, digital marketing materials, surveys, other outreach materials Task 2.4 "Pop-Up" Events 802 Page 5 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals To make it easier for people to learn about and provide input, the consulting team will bring the project to the Vernon community. The consulting team will facilitate two (2) mobile, "Pop-Up" workshops that will present key information on the planning effort and allow participants to share information and feedback. These events will be strategically located to engage the large daytime working population in Vernon and may include a booth near major employers or food trucks. Responsible Party: Consultant Deliverable: "Pop Up" Events, survey forms documenting feedback from participants Task 2.5 Community Survey A simple bilingual survey will be developed by the consulting team. It will be available online through the city website, distributed with help of the Advisory Group members, and hardcopies will be available at "Pop-Up" events. The survey will solicit input on desired location and type of active transportation improvements along the project corridors and at Los Angeles River Path Gateways. The online survey will allow users to place pins to identify current barriers and recommendations for suggested improvements. Responsible Party: Consultant Deliverable: Community Survey, survey results Task 2.6 Community Feedback Summary The consulting team will periodically summarize and document findings from the outreach events and survey. The findings will be presented at advisory committee meetings and will be incorporated into the final plan. Responsible Party: Consultant Deliverable: Community Feedback Summary 3. Inventory and Analysis Task 3.1 Review Relevant Plans and Studies The consulting team will collect and review available information for the project area, including the Vernon General Plan, Vernon Bicycle Master Plan, Los Angeles County Bicycle Master Plan, Los Angeles River Path Feasibility Studies, infrastructure master plans, and other relevant studies and policies. Responsible Party: Consultant Deliverable: A thorough understanding of the documents listed above as demonstrated in the Existing Conditions Report and the Opportunities and Constraints Report. Task 3.2 Field Visit The consulting team will conduct a one-day visit to coincide with the first advisory group meeting to meet with the project partners and selected 803 Page 6 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals stakeholders, and tour and photograph some of the neighborhoods to assess existing conditions. Responsible Party: Consultant Deliverable: Notes and photographs from the Field Visit Task 3.3 Traffic and Bike/Pedestrian Counts The consulting team will collect traffic and bike/pedestrian counts over a multi-day period. This data will be collected along key corridors, near Los Angeles River Path access points, and at key intersections within the project area. This data will be used to complement existing data collected. The consulting team will analyze collision history and recommend actions to address the walking and bicycling communities' safety concerns Responsible Party: Consultant Deliverable: Motorist, bicyclist, and pedestrian counts over a minimum three-day period collected along key corridors, intersections, and access points. Analysis of collision history, list of recommended actions to address safety concerns Task 3.4 Existing Conditions The consulting team will collect extensive existing conditions data including existing/planned land uses, census/population characteristics, existing/planned bike/pedestrian facilities, travel projections, traffic volume, collisions, employment, property ownership, utilities, aerial imagery, and topography. Key data within the project areas will be mapped for outreach events, advisory committee meetings, and for inclusion in the final plan. Responsible Party: Consultant Deliverable: Existing Conditions Report addressing all items described in Task 3.4. Task 3.5 Opportunities and Constraints Following field visits (3.2), traffic and bike/pedestrian counts (3.3), and collection of existing conditions (3.4), the consulting team will identify opportunities and constraints for major corridors and gateways. Consideration will be given to bicycle and pedestrian routes, intersection conditions, the existing and future land use, traffic volumes, ownership, topography, public right-of-way availability, and physical barriers; bicycle, pedestrian, transit, and vehicular functional/spatial requirements for lane striping, sidewalk improvements, ADA accessibility, transit stops, landscaping, and other conditions for access or enhancement. For the three corridors, the consulting team will conduct detailed traffic studies at signalized intersections and study what infrastructural elements might need to be relocated, such as storm drains, fire hydrants, and sign posts, to add this protected facility. Identify locations for new improvements such as protected turn movements, bike signals, curb extensions, leading pedestrian intervals, and high visibility crosswalks. For the four 804 Page 7 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals gateways, determine the feasibility for: 1) new sidewalks, crosswalks, and signal enhancements, 2) bike racks, bike fix-it stations, seating, and other amenities that will strengthen Vernon's active transportation network, 3) opportunities for trees and plants to provide shade and improve stormwater, 4) opportunities for pocket parks with public art and interpretive elements to create much needed park space in a disadvantaged community, and 5) scenic overlook points to the Los Angeles River and downtown Los Angeles that will become destinations and desirable locations that may spur economic development in Vernon. Findings will be mapped for outreach events, advisory committee meetings, and for inclusion in the final plan. Responsible Party: Consultant Deliverable: Opportunities and Constraints Report addressing all items described in Task 3.5. Task 3.6 Develop Evaluation Criteria The consulting team will develop evaluation criteria for the project in close coordination with the City of Vernon, advisory committee, and outreach events. The criteria will be based on community priorities, site-specific conditions, connections to existing and proposed forms of public transportation, and will be utilized during the evaluation of concepts (4.2) Responsible Party: Consultant Deliverable: Evaluation Criteria 4. Alternatives Task 4.1 Develop Corridor and Gateway Concepts Preliminary Corridor and Gateway Concepts will be developed based on the existing conditions report and input from advisory committee meetings and outreach events. They will include alternative infrastructure alignments for each of the corridors and gateways, standard sections, maps, and supporting graphics. The concepts will be circulated to selected stakeholders including City of Vernon, Caltrans staff, and the advisory group for comment. Any bikeways proposed on the corridors shall reflect the City's Bicycle Master Plan. Preliminary corridor concepts shall implement use of complete streets strategies, systematically assess security and safety threats and may propose pedestrian lighting, shorter, high-visibility crossings, and bikeway designs that minimize collisions. Responsible Party: Consultant Deliverable: Corridor and Gateway Concepts addressing all of the items described in Task 4.1. Task 4.2 Evaluation of Concepts The corridor and gateway concepts (4.1)will be analyzed based on evaluation criteria (3.6). Proposed alternatives will be ranked side-by-side 805 Page 8 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals to evaluate how well each concept responds to community needs and goals. Responsible Party: Consultant Deliverable: Evaluation of Concepts Task 4.3 Develop Preferred Corridor and Gateway Concepts Concepts (4.1) will be synthesized into primary concepts for all corridors and gateways based on community feedback, advisory committee feedback, and evaluation of concepts. Final sections, maps, and supporting graphics will be developed and shared with the public online and at outreach events for review. Responsible Party: Consultant Deliverable: Preferred Corridor and Gateway Concepts Task 4.4 Implementation Strategy Provide an implementation strategy including phasing and funding that coordinates with the implementation of the Los Angeles River Path in Vernon. Identify sources for funding, including the funding for land acquisition, final design, and construction. Provide list of funding sources to the consultant for inclusion in the draft plan. Responsible Party: City of Vernon Deliverable: Implementation Strategy 5. Active Transportation Access Plan Task 5.1 Administrative Draft Plan Based on preferred design alternatives (4.3) advanced through advisory committee meetings and outreach, an administrative draft plan featuring an overall layout of work to-date will be prepared and presented for comment and feedback from the City, Caltrans, and relevant councils and commissions. Responsible Party: Consultant Deliverable: Administrative Draft Plan, presentations to the City, Caltrans, and relevant councils and commissions. Task 5.2 Draft Plan Based on comments to and expanding upon the administrative draft plan, the draft plan will include existing plan reviews, inventory and analysis, concept alternatives, preferred concepts, and implementation strategies. The Plan will be presented for final comment and feedback from the City, Caltrans, relevant councils and commissions, and the community both online and at the final outreach event. Responsible Party: Consultant 806 Page 9 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals Deliverable: Draft Plan, presentations to the City, Caltrans, and relevant councils and commissions. Task 5.3 Final Plan Based on comments to the Draft Plan, a Final Plan will be developed and made publicly available. Responsible Party: Consultant Deliverable: Final Plan Task 5.4 Plan Adoption Final Plan will be presented at the City Council meeting for adoption. The City of Vernon and consulting team will address any critical issues that arise. Responsible Party: City of Vernon Deliverable: City Resolution adopting the Plan 6. Fiscal Management Task 6.1 Invoicing Caltrans The City of Vernon will submit complete invoice packages to Caltrans district staff based on milestone completion at least quarterly, but no more frequently than monthly Responsible Party: City of Vernon Deliverable: Invoices to Caltrans Task 6.2 Quarterly Reports to Caltrans The City of Vernon will submit quarterly report to Caltrans district staff providing a summary of project progress and grant/local match expenditures. Responsible Party: City of Vernon Deliverable: Quarterly Reports to Caltrans 6. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select one firm for all of the outlined Scope of Service on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposals: • Experience delivering at least one other active transportation related plan with a similar scope of work through Caltrans' Sustainable Communities Grant within budget and on schedule • Experience delivering at least two other active transportation related plans with a similar scope of work to municipalities within budget 807 Page 10 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals and on schedule • A demonstrated familiarity with Metro's Los Angeles River Bike Path Gap Closure Project • A demonstrated familiarity with the City of Vernon's Los Angeles River Path Feasibility Study • A demonstrated familiarity with the City of Vernon's Bicycle Master Plan B. Selection Criteria: The City will conduct a comprehensive, fair, and impartial evaluation of proposals received in response to this RFP. All proposals received will be reviewed and evaluated by a committee of qualified personnel. The name, information, or experience of the individual members will not be made available to any proposer. The Evaluation Committee will first review and screen all proposals submitted according to the minimum qualifications set forth above. The following criteria will be used in reviewing and comparing the proposals and in determining the highest scoring proposal: Criterion Weight Responsiveness to the RFP and quality of the proposal. 15% Qualifications, background, and prior experience of the firm, 20% experience of key staff assigned to oversee services provided to the City, evaluation of size and scope of similar work performed and success on that work. Cost and fees to the City for handling matters. Cost is not the sole 30% determining factor but will be taken into consideration. proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the proposer. If rates differ for different types or levels of service, the proposer should so state. References including past performance of proposer. 20% In-person interview. The three highest proposers will be invited to 15% attend a mandatory interview with the City's Evaluation Committee and will be asked a series of questions in order to elicit the proposer's understanding of the scope of services and their ability to communicate this understanding effectively. Only the three highest proposers will be invited to participate and only those proposers will be considered for contract award. All other proposers will be not be considered further in the evaluation process. 7. THE PROPOSAL The proposal should include, at a minimum, the following information in sectionalized 808 Page 11 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals format addressing all phases of the work in the RFP: A. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub- contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. B. Introduction: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods, and procedures to be employed by the proposer to ensure quality deliverables will be delivered within the required time frames and within your identified budget. C. General Scope of Work: Briefly summarize the scope of work as the proposer perceives or envisions it. D. Consultant Project Manager: Name the project who will be the primary point of contact for the project and list his/her qualifications, roles, and responsibilities. E. Methodology: Describe the work and overall approach, specific techniques that will be used, and specific administrative and operations expertise to be used F. Work Plan and Work Schedule: The section shall include activities and tasks and their delivery schedule. Present concepts for conducting the work plan and interrelationship of all tasks. Define the scope of each task including the depth and scope of analysis or research proposed and how you plan to deliver each task's deliverable on schedule and within budget. G. Personnel: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. H. Sub-contracts: Identify all sub-contracts that are to be used, description of each and the work by each sub-consultant/sub-contractor. No work shall be subcontracted unless listed in the technical proposal. Sub-consultant resumes shall be provided. 809 Page 12 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals F. Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer's most favorable terms and conditions, since selection and award may be made without discussion with any firm. All prices should reflect"not to exceed" amounts per item. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. All cost proposals shall be submitted on Exhibit 10-H of the Caltrans Local Assistance Procedures Manual, herein attached as Attachment "C" of this RFP. G. References: The proposal should provide at least three (3) clients for whom the proposer has performed work of similar nature to the request. H. Affidavit of Non-Collusion. Proposer must submit a completed and signed, "Affidavit of Non-Collusion." (Copy attached as Attachment "A"). 8. FORMAT AND DELIVERY OF PROPOSAL Respondents are asked to submit one (1) unbound original, three (3) hard copies and one (1) electronic copy (via email to baraujo@ci.vernon.ca.us) of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. Limit your proposal to 20 typed 8.5" X 11" pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments. You may attach a firm brochure if you wish, but it must be as a separate attachment and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1" margin on all boarders. 2. Organize your submittal in the order described above. 3. Prominently label the package: "Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan"and include the name of the primary contact for the respondent. Deliver the response to: City of Vernon Attention: Daniel Wall, Director 4305 Santa Fe Avenue Vernon, CA 90058 4. Responses are due on or before 5:00 p.m. on June 14, 2018. Late response will not be accepted. 810 Page 13 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals 5. If you have any questions about this RFP, please send them in writing to Brandon Araujo at baraulo(a)-ci.vernon.ca.us. Please note that any questions asked and any response provided by Vernon will be sent to every person who will be submitting a proposal, to the extent the City is aware of them. 7. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City's website (www.cityofvernon.org), which is deemed adequate notice. A proposer may make a request to the City's Contract Administrator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via e-mail due to its timeliness. 8. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/e-mail materials provided by any person other than designated contact staff of City shall not be considered binding. E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. 811 Page 14 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City. 9. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. 10. LIVING WAGE ORDINANCE The selected consultant shall pay qualifying employees a wage of not less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. The consultant shall also provide qualifying employees at least twelve days off per year for sick leave, vacation or personnel necessity, and an additional ten days a year of uncompensated time for sick leave. There shall be a prohibition on an employer retaliation against an employee's complaining to the City with regard to the employer's compliance with the living wage ordinance. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D" of the standard form contract ("the Contract"), attached hereto as Attachment "B". Upon the City's request, certified payroll records shall promptly be provided to the City. 11. STANDARD TERMS AND CONDITIONS Prior to the award of any work hereunder, City and proposer shall enter into the written contract for services attached hereto as Attachment "B". Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. The term of the Contract shall not exceed three (3) years. 812 Page 15 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals ATTACHMENT A AFFIDAVIT OF NON-COLLUSION 813 Page 16 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals AFFIDAVIT OF NON-COLLUSION CONTRACTOR STATE OF CALIFORNIA )SS COUNTY OF LOS ANGELES) being first duly sworn deposes and says that he/she is (Insert"Sole Owner","Partner","President","Secretary',or other proper title) of (Insert name of Proposer) who submits herewith to the City of Vernon a proposal; That all statements of fact in such proposal are true; That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such proposal is genuine and not collusive or sham; That said Proposer has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other Proposer or anyone else interested in the proposed contract; and further That prior to the public opening and reading of proposals, said Proposer: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said Proposer or anyone else would submit a false or sham proposal, or that anyone should refrain from proposing or withdraw his proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price of said Proposer or of anyone else, or to raise of fix any overhead profit or cost element of this proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to nay corporation, partnership, company, association, organization, or to any member or agent thereof, or to 814 Page 17 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with Proposer in his/her business. I certify under penalty of perjury that the above information is correct By: Title: Date: 815 Page 18 of 22 June 2017 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals ATTACHMENT B STANDARD FORM CONTRACT 816 Page 19 of 22 June 2017 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR PROFESSIONAL SERVICES FOR PREPARATION OF THE VERNON LOS ANGELES RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN COVER PAGE Contractor: [insert name of contractor] Responsible Principal of Contractor: [insert name, title] Notice Information - Contractor: [insert name of contractor] [insert street address] [insert city, state, zip code] Attention: [insert name, title] Phone: [insert phone number] Facsimile: [insert fax number] Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Daniel Wall Director of Public Works Telephone: (323) 583-8811 ext. 305 Facsimile: (323) 826-1435 Commencement Date: [insert commencement date] Termination Date: [insert termination date] Consideration: Total not to exceed $[insert amount] (includes all applicable sales tax); and more particularly described in Exhibit C Records Retention Period Three (3) years, pursuant to Section 11.20 817 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR'S NAME] FOR PROFESSIONAL SERVICES FOR PREPARATION OF THE VERNON LOS ANGELES RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and [Contractor's Name], a [State incorporated in] corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the Request for Proposals dated , Exhibit "A", and Contractor's proposal to the City ("Proposal") dated , Exhibit "B", both of which are attached to and incorporated into this Contract, by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 818 2 4.0 TERM. The Contractor shall commence the delivery of services on receipt of a written notice to proceed and shall complete the services on the schedule set forth in Exhibit "F". 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed [state amount] without the prior authorization of the City, as appropriate, and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 819 3 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "C," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 5.7 Cost Principles. 5.7.1 Contractor agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. 5.7.2 Contractor agrees, and will assure that its subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual Project cost items and (b) and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Every subrecipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall 820 4 comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards to the extent applicable. 5.7.3 Prior to Contractor seeking reimbursement of indirect costs, Contractor must prepare and submit annually to Caltrans for review and approval an indirect cost rate proposal and a central service cost allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: http://www.dot.ca.gov/hq/LocalPrograms/lam/lapm.htm. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 821 5 6.7 Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non- represented employees) unless written verification is supplied that government hotel rates were not then commercially available to the Contractor and/or its subcontractors, at the time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: http://www.dot.ca.gov/hq/asc/travel/ap b/bu1.htm Also see website for summary of travel reimbursement rules. 6.8 Invoices shall include the following information: 1) Names of the Contractor's personnel performing work 2) Dates and times of project work 3) Locations of project work 4) Itemized costs as set forth in Attachment II of the Restricted Grant Agreement, Exhibit "G", including identification of each employee or subcontractor staff that provided services during the period of the invoice, the number of hours and hourly rates for each employee or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and subcontractor invoices. 5) The Contractor shall submit written progress reports with each set of invoices to allow the Caltrans' Contract Manager to determine if the City is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 822 6 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. 9.1 CITY INDEMNIFICATION. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 9.2 Caltrans INDEMNIFICATION. Neither Caltrans nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by Contractor, its officers, employees, agents or its subcontractors under or in connection with any work, authority or jurisdiction conferred upon the City under the Restricted Grant Agreement, Exhibit "G". It is understood and agreed that Contractor, its officers, employees, agents, or subcontractors shall fully defend, indemnify and save harmless Caltrans and all its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by Contractor, its officers, employees, agents or subcontractors under this Agreement. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain 823 7 policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, 824 8 injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000, where such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. V. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with the laws for California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish City with a 825 9 certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 826 10 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this 827 11 Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 828 12 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise 829 13 incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 11.11.6 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. 830 14 If to the City: City of Vernon Attention: Daniel Wall, Director of Public Works 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of 831 15 default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract 832 16 and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/2 times the basic rate of pay. 833 17 11.24 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "D". Upon the City's request, certified payroll records shall promptly be provided to the City. 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "E". 11.26 NONDISCRIMINATION CLAUSE. 11.26.1 During the performance of this Agreement, the Contractor, and its Subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. 11.26.2 Contractor shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 11135-11139.5), and the regulations or standards adopted by Caltrans to implement such article. 834 18 11.26.3 Contractor shall permit access by representatives of the Department of Fair Employment and Housing and Caltrans upon reasonable notice at any time during the normal business hours, but in no case less than twenty four (24) hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Caltrans shall require to ascertain compliance with this clause. 11.26.4 Contractor and its Subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 11.26.5 Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement. 11.27 RETENTION OF RECORDS/AUDITS 11.27.1 The Contractor and its subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of the Contractor and its subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of the Contractor and its subcontractors and sub-recipients connected with Project performance under this Agreement shall be maintained for a minimum of three (3) years from the date of final reimbursement to the City and shall be held open to inspection, copying, and audit by representatives of Caltrans, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by the Contractor and its subcontractors upon receipt of any request made by Caltrans or its agents. In conducting an audit of the costs and match credits claimed under this Agreement, Caltrans will rely to the maximum extent possible on any prior audit of the City pursuant to the provisions of State and City law. In the absence of such an audit, any acceptable audit work performed by the City's external and 835 19 internal auditors may be relied upon and used by Caltrans when planning and conducting additional audits. 11.27.2 For the purpose of determining compliance with applicable State and City law in connection with the performance of the City's contracts with third parties pursuant to GC Section 8546.7, the City, its contractors and their subcontractors, and Caltrans shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three (3) years from the date of final reimbursement to the City under the Restricted Grant Agreement. Caltrans, the California State Auditor, or any duly authorized representative of Caltrans or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinations, excerpts, and transactions, and the City shall furnish copies thereof if requested. 11.27.3 The Contractors and its subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by Caltrans, for the purpose of any investigation to ascertain compliance with the Restricted Grant Agreement. 11.27.4 Additionally, all agreements may be subject to a pre-award audit prior to execution of the agreement to ensure the Contractor has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs. 11.28 THIRD-PARTY CONTRACTS 11.28.1 Any subcontract entered into as a result of this Agreement shall contain all the provisions stipulated in this Agreement to be applicable to the Contractor's 836 20 subcontractors. Copies of all agreements with subcontractors must be submitted to the Caltrans Contract Manager. 11.28.2 Caltrans does not have a contractual relationship with the City's sub- recipients, contractors, or subcontractors and the City shall be fully responsible for all work performed by its sub-recipients, contractors, or subcontractors. 11.28.4 Any subcontract entered into by the Contractor as a result of this Agreement shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as Project costs only after those costs are incurred and paid for by the subcontractors. Travel expenses and per diem rates for subcontractors shall be reimbursed pursuant to Section 6.7, above. 12.0 OWNERSHIP OF PROPRIETARY PROPERTY CLAUSE 12.1. Definitions 12.1.1 Work: The work to be directly or indirectly produced by the Contractor under this Agreement. 12.1.2 Work Product: All deliverables created or produced from Work under this Agreement including but not limited to, all Work and Deliverables conceived or made, or made hereafter conceived or made, either solely or jointly with others during the term of this Agreement and during a period of six (6) months after the termination thereof, which relates to the Work commissioned or performed under this Agreement. "Work Product" includes all deliverables, inventions, innovations, improvements, or other works of authorship Contractor may conceive of or develop in the course of this Agreement, whether or not they are eligible for patent, copyright, trademark, trade secret, or other legal protection. 12.1.3 Inventions: Any idea, methodologies, design, concept, technique, invention, discovery, improvement or development regardless of patentability made solely by the Contractor or jointly with the Contractor's Subcontractor and/or the Contractor's Subcontractor's employee's with one or more employees of Caltrans during the term of this 837 21 Agreement and in performance of any Work under this Agreement, provided that either the conception or reduction to practice thereof occurs during the term of this Agreement and in performance of Work issued under this Agreement. 12.2 OWNERSHIP OF WORK PRODUCT AND RIGHTS 12.2.1 Ownership of work product: Except in regard to Pre-existing Works, all Work Product derived by the Work performed by the Contractor, its employees or by any of the Contractor's Subcontractor's employees under this Agreement, shall be owned by Caltrans and shall be considered to be works made for hire by the Contractor's Subcontractor for Caltrans. Caltrans shall own all United States and international copyrights in the Work Product. As such, all Work Product shall contain, in a conspicuous place, a copyright designation consisting of a "c" in a circle followed by the four-digit year in which the Work Product was produced, followed by the words "California Department of Transportation." For example, a Work Product created in the year 2012 would contain the copyright designation 2012 California Department of Transportation. 12.2.2 Vesting of copyright rights: Contractor, its employees, and/or any of Contractor's Subcontractor's employees agree to perpetually assign, and upon creation of each Work Product automatically assigns, to Caltrans, its successors and assigns, ownership of all United States and international copyrights in each and every Work Product, insofar as any such Work Product, by operation of law, may not be considered work made for hire by the Contractor's Subcontractor from Caltrans. From time to time upon Caltrans's request, the Contractor's Subcontractor and/or its employees, shall confirm such assignments by execution and delivery of such assignments, confirmations or assignment, or other written instruments as Caltrans may request. Caltrans, its successors and assigns, shall have the right to obtain and hold in its or their own name(s) all copyright registrations and other evidence of rights that may be available for Work Product. Contractor hereby agrees to waive all moral rights relating to identification of authorship restriction or limitation on use, or subsequent modifications of the Work. 838 22 12.3 INVENTIONS 12.3.1 Vesting of patent rights: The Contractor, its employees and any Contractor's Subcontractor hereby agrees to assign to Caltrans, its successors, and assigns, all Inventions, together with the right to seek protection by obtaining patent rights therefore and to claim all rights or priority there under, and the same shall become and remain the Department's property regardless of whether such protection is sought. The Contractor, its employees and Contractor's Subcontractor shall promptly make a complete written disclosure to Caltrans of each Invention not otherwise clearly disclosed to Caltrans in the pertinent Work Product, specifically pointing out features or concepts that the Contractor, its employees and Contractor's Subcontractor believes to be new or different. The Contractor, its employees and Contractor's Subcontractor shall, upon Caltrans's request and at Caltrans's expense, cause patent applications to be filed thereon, through solicitors designated by the Department, and shall sign all such applications over to Caltrans, its successors, and assigns. The Contractor, its employees and Contractor's Subcontractor shall give Caltrans and its solicitors all reasonable assistance in connection with the preparation and prosecution of any such patent applications and shall cause to be executed all such assignments or other instruments or documents as Caltrans may consider necessary or appropriate to carry out the intent on this Agreement. 12.3.2 Agency: In the event that Caltrans is unable for any reason whatsoever to secure the Contractor's, its employees' and/or Contractor's Subcontractor's signature to any lawful or necessary document required or desirable to apply for or prosecute any United States application (including renewals or divisions thereof), Contractor, its employees and Contractor's Subcontractor hereby irrevocably designates and appoints Caltrans and its duly authorized officers and agents, as its agent and attorney-in-fact, to act for and on Contractor, its employees and Contractor's Subcontractor's behalf and stead, to execute and file such applications and to do all other lawfully permitted acts to further the prosecution and issuance of any copyrights, trademarks or patents thereon with the same legal force and effect 839 23 as if executed by Contractor, its employees and/or Contractor's Subcontractor. Caltrans shall have no obligations to file any copyright, trademark or patent applications. 12.4 ADDITIONAL PROVISIONS 12.4.1 Avoidance of infringement: In performing services under this Agreement, Contractor and its employees agree to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If Contractor or its employees becomes aware of any such possible infringement in the course of performing any Work under this Agreement, Contractor or its employees shall immediately notify Caltrans in writing. 12.4.2 Pre-existing works and license: Contractor acknowledges that all Work Product shall be the sole and exclusive property of Caltrans, except that any pre-existing works created by Contractor and third parties outside of the Agreement but utilized in connection with the Agreement (the "Preexisting Works") shall continue to be owned by Contractor or such parties. Contractor agrees to notify Caltrans in writing of any Pre-existing Works used in connection with any Work Product produced under this Agreement and hereby grants to Caltrans a non-exclusive, perpetual, royalty-free license to utilize the Pre-existing Works in connection with the Work Product. 12.4.3 Subcontractors: Contractor shall affirmatively bind by contract any of its subcontractors or service vendors (hereinafter"Contractor's Subcontractor") providing services under this Agreement to conform to the provisions of this Clause. Contractor's Subcontractor shall then provide the signed contract to the Contractor, who shall provide it to Caltrans's Contract Manager prior to the commencement of any work. In performing services under this Agreement, Contractor's Subcontractor agrees to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If Contractor's Subcontractor becomes aware of any such possible infringement in the course of performing any Work under this Agreement, Contractor's Subcontractor shall immediately notify the Contractor in writing, Contractor will then immediately notify Caltrans in writing. 840 24 12.5 OWNERSHIP OF DATA 12.5.1 Upon completion of all work under this Agreement, all intellectual property rights, ownership and title to all reports, documents, plans, specifications, and estimates, produced as part of this Agreement will automatically be vested in Caltrans and no further agreement will be necessary to transfer ownership to Caltrans. The Contractor shall furnish Caltrans all necessary copies of data needed to complete the review and approval process. 12.5.2 It is understood and agreed that all calculations, drawings, and specifications, whether in hard copy of machine readable form, are intended for one-time use in the construction of the project for which this Agreement has been entered into. 12.5.3 The Contractor is not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse by Caltrans of the machine readable information and data provided by the Contractor under this Agreement; further, the Contractor is not liable for claims, liabilities or losses arising out of, or connected with, any use by Caltrans of the project documentation on other projects, for additions to this project, or for the completion of this project by others, excepting only such use as may be authorized, in writing, by the Contractor. 12.5.4 Any sub-agreement in excess of$25,000.00, entered, into as a result of this Agreement, shall contain all of the provisions of this clause. [Signatures Begin on Next Page]. 841 25 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City [CONTRACTOR'S NAME, a [State and California municipal corporation incorporated in] corporation By: By: Carlos Fandino, City Administrator Name: Title: ATTEST: By: Name: Maria E. Ayala, City Clerk Title: APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney 842 26 EXHIBIT A REQUEST FOR PROPOSALS 843 27 EXHIBIT B PROPOSAL 844 28 EXHIBIT C PAYMENT SCHEDULE 845 29 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 846 30 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 847 31 EXHIBIT F SCHEDULE 848 32 EXHIBIT G RESTRICTED GRANT AGREEMENT BETWEEN CALTRANS AND THE CITY OF VERNON 849 33 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals ATTACHMENT C COST PROPOSAL 850 Page 20 of 22 June 2017 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H1 COST PROPOSAL Page 1 of ACTUAL COST-PL.US-FIXED FEE OR LUMP sum(FIRM FIXED PRICE)CONTRACTS (DESIGN,ENGINEERING AND ENVIRONMENTAL STUDIES) Note:Mark-ups are Not Allowed ❑ Prime Consultant ❑ Subconsultant Consultant Project No. Contract No. Date DIRECT LABOR Classification/Title Name Hours Actual Hourly Rate Total (Project Manager) $ $ (Sr. Civil Engineer) $ $ (Envir. Scientist) $ $ Ins ector $ $ LABOR COSTS a) Subtotal Direct Labor Costs $ b) Anticipated Salary Increases(see page 2 for calculation) $ c)TOTAL DIRECT LABOR COSTS[(a)+(b)] $ INDIRECT COSTS d) Fringe Benefits(Rate:_%) e)Total Fringe Benefits[(c)x(d)] $ f) Overhead(Rate: %) g)Overhead[(c)x(f)] $ h) General and Administrative(Rate: %) i)Gen&Admin[(c)x(h)] $ j)TOTAL INDIRECT COSTS[(e)+(g)+(i)] $ FIXED FEE k)TOTAL FIXED FEE [(c)+0)]x fixed fee %] $ 1 CONSULTANT'S OTHER DIRECT COSTS(ODC)—ITEMIZE(Add additional pages if necessary) Description of Item Quantity Unit Unit Cost Total Mileage Costs $ $ Equipment Rental and Supplies $ $ Permit Fees $ $ Plan Sheets $ $ Test $ $ 1)TOTAL OTHER DIRECT COSTS $ m)SUBCONSULTANTS'COSTS(Add additional pages if necessary) Subconsultant 1: $ Subconsultant 2: $ Subconsultant 3: $ Subconsultant 4: $ m)TOTAL SUBCONSULTANTS'COSTS _ $ n)TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS[(1)+(m)] $ TOTAL COST[(c)+0)+(k)+(n)]$ NOTES: 1. All costs must comply with the Federal cost principles.Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended.Indirect cost rates should be based on consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3. Anticipated salary increases calculation(page 2)must accompany. 851 Page 1 of 3 January 2018 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3 AC TuAi.COST-Pmjs-FiXF.D FF.F OR Lump Stim(FIRM FIXED PRICE)CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) 1. Calculate Average Hourly Rate for 1st year of the contract(Direct Labor Subtotal divided by total hours) Direct Labor Total Hours per Avg 5 Year Subtotal per Cost Cost Proposal Hourly Contract Proposal Rate Duration $250,000.00 5000 = $50.00 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years(Increase the Average Hourly Rate for a year by proposed escalation%) Avg Hourly Rate Proposed Escalation Year 1 $50.00 + 2% _ $51.00 Year 2 Avg Hourly Rate Year 2 $51.00 + 2% _ $52.02 Year 3 Avg Hourly Rate Year 3 $52.02 + 2% _ $53.06 Year 4 Avg Hourly Rate Year 4 $53.06 + 2% _ $54.12 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year(Multiply estimate%each year by total hours) Estimated%Completed Total Hours per Cost Total Hours per Each Year Proposal Year Year 1 20.0% * 5000 = 1000 Estimated Hours Year 1 Year 2 40.0% * 5000 = 2000 Estimated Hours Year 2 Year 3 15.0% * 5000 = 750 Estimated Hours Year 3 Year 4 15.0% * 5000 = 750 Estimated Hours Year 4 Year 5 10.0% * 5000 = 500 Estimated Hours Year 5 Total 100% Total = 5000 4. Calculate Total Costs including Escalation(Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per (calculated above) (calculated above) Year Year 1 $50.00 1000 = $50,000.00 Estimated Hours Year 1 Year 2 $51.00 2000 = $102,000.00 Estimated Hours Year 2 Year 3 $52.02 * 750 = $39,015.00 Estimated Hours Year 3 Year 4 $53.06 * 750 = $39,795.30 Estimated Hours Year 4 Year 5 $54.12 * 500 = $27,060.80 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $257,871.10 Direct Labor Subtotal before Escalation = $250,000.00 Estimated total of Direct Labor Salary = Transfer to Page 1 Increase $7,871.10 NOTES: 1. This is not the only way to estimate salary increases.Other methods will be accepted if they clearly indicate the%increase,the# of years of the contract,and a breakdown of the labor to be performed each year. 2. An estimation that is based on direct labor multiplied by salary increase%multiplied by the#of years is not acceptable. (i.e.$250,000 x 2% x 5 yrs=$25,000 is not an acceptable methodology) 3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4. Calculations for anticipated salary escalation must be provided. 852 Page 2 of 3 January 2018 Local Assistance Procedures Manual EXHBIT 10-113 Cost Proposal EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3 Certification of Direct Costs: I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual,reasonable, allowable,and allocable to the contract in accordance with the contract terms and the following requirements: 1. Generally Accepted Accounting Principles(GAAP) 2. Terms and conditions of the contract 3. Title 23 United States Code Section 112 -Letting of Contracts 4. 48 Code of Federal Regulations Part 31 -Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172-Procurement,Management,and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904 -Cost Accounting Standards Board(when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consultant or Subconsultant Certifvin Name: Title *: Signature : Date of Certification(mm/dd/yyyy): Email: Phone Number: Address: *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: 853 Page 3 of 3 January 2018 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals ATTACHMENT D RESTRICTED GRANT AGREEMENT BETWEEN CALTRANS AND THE CITY OF VERNON 854 Page 21 of 22 June 2017 City of Vernon Agreement Number 74AO996 Page 1 of 18 SUSTAINABLE COMMUNITIES GRANTS (STATE) RESTRICTED GRANT AGREEMENT THIS RESTRICTED GRANT AGREEMENT (RGA), between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS and the City of Vernon herein after referred to as AGENCY, will commence on May 1, 2018, or approval by CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS. AGENCY shall not receive payment for work performed prior to approval of the RGA and before receipt of notice to proceed by the CALTRANS Contract Manager. This RGA shall expire on February 28,2020, RECITALS 1. Under this RGA, CALTRANS intends to convey State grant funds to AGENCY, pursuant to Budget Act line Item 2660-102-8290, who will conduct transportation studies and planning within the regional area under the jurisdiction of AGENCY under the terms, covenants and conditions of this RGA. 2, CALTRANS and AGENCY Intend that only fends that are authorized as grants will be Subject to this RGA, and that no funds that should be the subject of a Joint Powers Agreement, Interagency Agreement, or other non-grant agreement shall be subject to this RCA, SECTION I AGENCY AGREES, To timely and satisfactorily complete all Project Work described in Attachment II within the project budget and in accordance with the Items of this RCA. SECTION II CALTRANS AGREES: That when conducting an. audit of the costs claimed by AGENCY under the provisions of this RGA, to conduct the audit in accordance with applicable laws and regulations. 855 City of Vernon Agreement Number 74AO996 Page 2 of 18 SECTION III IT IS MUTUALLY AGREED: In consideration of the foregoing and the mutual promises of the parties hereto, AGENCY and CALTRANS agree as follows: 1. Under this RGA, CALTRANS will convey State grant funds to AGENCY, pursuant to Budget Act Line Item 2660-102-3290, who will conduct transportation studies and planning within the regional area under the jurisdiction of AGENCY. The funds subject to this RGA must be (a) identified as available for a grant in CALTRANS' budget and (b) for the purpose of conducting transportation studies or planning or to a CALTRANS organization that is responsible for conducting transportation studies or planning. 2. Under this Restricted Grant, funds may be only used for the purpose set forth in this paragraph and funds may only be used for costs and expenses that are directly related to such purpose. 3. AGENCY shall perform all the duties and obligations described in the Vernon LA River Active Transportation Access Plan, hereinafter the Project, subject to the terms and conditions of this RGA. The Approved Project Grant Application (Scope of Work and Project timeline), which are attached hereto as Attachment 11. 4. The resolution authorizing AGENCY to execute this RGA pertaining to the above described Project is attached hereto as Attachment I. 5. All services performed by AGENCY pursuant to this RGA shall be performed in accordance with all applicable State and AGENCY laws, regulations, ordinances, policies and procedures and CALTRANS published manuals, including Grant Application Guide at: http:f/www.dot ca.gov/hg/tpp/officeslorip/Grants/grants.html. In case of conflict between State and AGENCY laws, regulations, ordinances, policies or procedures, the order of precedence applicability of these laws shall be established by prevailing California laws and regulations; CALTRANS policies and procedures; ordinances; and, AGENCY policies and procedures. This RGA may not include any federal funds. 6. Project funding is as follows. FUND TITLE FUND SOURCE DOLLAR AMOUNT RMRA SB1 $210,800.00 LOCAL MATCH Agency Provided $ 37,200.00 Total Project Costs $248,000.00 856 City of Vernon Agreement Number 74A0996 Page 3 of 18 No in-kind contributions may be made unless the amount and type of the contribution is identified above. 7. 'rhis RGA is exempt from legal review and approval by the Department of General Services, pursuant to AG Opinions: 58 Ops.AG 586 (1974),63 Ops.AG 290(1980), 74 Ops AG 10 (1991), and 88 Ops AG 56.] 8a Notification of Parties a. AGENCY's Project Manager for PROJECT is Daniel Wall, Director of Public Works, & Felix Valasco, Associate Engineer b. . CALTRANS' Contract Manager is Melanie Bradford. "Contract Manager" as used herein includes his/her designee. c. All notices herein provided to be given, or which may be given, by either party to the ether, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses: City of Vernon Attention: Daniel Wall, Project Manager Phone Number: (323) 583-8811 EX 318 4305 S. Santa Fe Avenue Vernon, CA 90058 California Department of Transportation 07 District/Planning Attention: Melanie Bradford, Contract Manager Phone Number: (213) 897 9446 Email. Melanie.bradford@dot.ca.gov 100 St. MS 16 Los Angeles, CA 900,12 9. Period of Performance a. Reimbursable work tinder this RGA shall begin no earlier than on May 1, 2018, contingent upon the approval by CALTRA.NS and receipt of the Notice to Proceed letter of this RCA by the CALTRANS Contract Manager, and will expire on February 28, 2020. b. AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week from receipt of Notice to Proceed letter by the CALTRANS' Contract Manager. 10. Changes TerrnslA mend ments This RGA may only be amended or modified by mutual written agreement of the parties. 857 City of Vernon Agreement Number 74A0996 Page 4of18 11. Cost Limitation a. The total amount reimbursable to AGENCY pursuant to this RGA by CALTRANS shall not exceed $210,800 .00. b. It is agreed and understood that this RGA fund limit is an estimate and that CALTRANS will only reimburse the cost of services actually rendered as authorized by the CALTRANS Contract Manager at or below that fund limitation established hereinabove: 12. Termination a. CALTRANS reserves the right to terminate this RGA upon written notice to AGENCY at least thirty (30) days in advance of the effective date of such termination in the event AGENCY fails to proceed with PROJECT work in accordance with the terms of this RCA. be This RGA may be terminated by either party for any reason by giving written notice to the other party at least thirty (30) days in advance of the effective mate of such termination. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized and non-cancelled casts up to the date of termination. c. AGENCY has,sixty (60) days after the Termination Date to submit invoices to CALTRANS to make final allowable payments for Project costs in accordance to the terms of this RGA. Failure to submit invoices within this period may result in a waiver by AGENCY of its right to reimbursement of expended costs, 13. Budget Contin one Clause a. It is mutually agreed that if the U.S. Congress or the State Legislature fail to appropriate or allocate funds during the current year and/or any subsequent years covered under this RGA does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect.. In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to furnish any other considerations under this Agreement and AGENCY shall not be obligated to perform any provisions of this RGA. b. If funding for any fiscal year is reduced or deleted by the U.S, Congress or the State Legislature for purposes of this program, CALTRANS shall have the option to either terminate this Agreement with no liability occurring to CALTRANS, or offer a RGA Amendment to AGENCY to reflect the reduced-amount. --- --- -- -- 14. a ment and Invaicin a. The method of payment for this RGA will be based on actual allowable costs. CALTRANS will reimburse AGENCY for expended actual allowable direct costs and including, but not limited to labor costs, travel, and contracted consultant services costs incurred by AGENCY in performance of the Project work. indirect 858 City of Vernon Agreement Number 74AO996 Page 5 of 18 costs are reimbursable only if the AGENCY has an approved Indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in Section III — Cost Principles, Item 16.d. The total cost shall not exceed the cost reimbursement limitation set forth in Section III — Cost Limitations, Item 11.a. Actual costs shall not exceed the estimated wage rates, labor costs, travel and other estimated costs and fees set forth in Attachment II without an amendment to this RGA, as agreed between CALTRANS and AGENCY. b. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in the performance of the Project work. AGENCY must not only have incurred the expenditures on or after the start date and the issuance of the Notice to Proceed letter for this RGA and before the Expiration Date, but must have also paid for those costs to claim any reimbursement. c. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to AGENCY, its sub- recipients, contractors, and/or subcontractors, at the time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: littu://www,dot,ca.gov/hq/asc/t_ravel/ar) b/bul.htm Also see website for summary of travel reimbursement rules. d. AGENCY shall submit invoices to CALTRANS at least quarterly but no more frequently than monthly in arrears for completion of milestones in accordance with the Project Timeline in Attachment II to the satisfaction of the CALTRANS' Contract Manager, Invoices shall reference this RGA Number and shall be signed and submitted to the CALTRANS' Contract Manager at the following address, as stated in Section III — Notification of Parties, Item 8.c. e. Invoices shall include the following information: 1) Names of the AGENCY personnel performing work 2) Dates and times of project work 3) Locations of project work 4) Itemized costs as set forth in Attachment 11, including identification of each employee or subcontractor staff that provided services during the period of the invoice, the number of hours and hourly rates for each employee or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and subcontractor invoices. 5) AGENCY shall submit written progress reports with each set of invoices to allow the CALTRANS' Contract Manager to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, 859 City of Vernon Agreement Number 74A0996 Page 6 of 18 to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed. f. Incomplete or inaccurate invoices shall be returned to the AGENCY unapproved for correction. Failure to submit invoices on a timely basis may be grounds for termination of this RGA for material breach per Section III — Termination, Item 12. g. CALTRANS will reimburse AGENCY for all allowable Project costs at least quarterly but no more frequently than monthly in arrears as promptly as CALTRANS fiscal procedures permit upon receipt of an itemized signed invoice. h. The RGA Expiration Date refers to the last date for AGENCY to incur valid Project costs or credits and is the date the RGA expires. AGENCY has sixty (60) days after that Expiration Date to make final allowable payments to Project contractors or vendors, submit the Project's Final Product(s) as defined in Attachment II and final invoice to CALTRANS for reimbursement for allowable Project costs. Any unexpended Project funds not invoiced by the sixtieth (60th) day will be reverted and will no longer be accessible to reimburse late Project invoices. 15. Local Match Funds a. AGENCY shall contribute not less than a proportional cash amount toward the services described herein on a monthly or quarterly basis. The.frequency of the payments shall be agreed-upon by the parties in a document signed by both parties. Notwithstanding the foregoing, to the extent that in-kind contributions are permitted under this Agreement, the contributions may be counted as cash when they are actually received by CALTRANS. Except where expressly allowed in writing herein, reimbursement of credits for local matching funds will be made or allowed only for work performed on and after the date of issuance of the Notice to Proceed and prior to the Expiration Date of this RGA. b. Local cash and in-kind match requirements can be found at: http://www,dot.ca.gov/hg/tpp/offices/orip/Grants/grants html, Grants Application Guide. AGENCY agrees to contribute the statutorily required local contribution of matching funds if any is specified within this RGA or in any Attachment hereto, toward the actual cost of the services described in Attachment II. AGENCY shall contribute not less than its required match amount toward the services described herein. Local cash and in-kind match requirements can be found at the Office of Regional Planning (ORP) website: http-//www dot ca.gov/hq/tpp/offices/orip/Grants/grants.html 16. Cost Principles a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 860 City of Vernon Agreement Dumber 74AO996. Page 7 of 18 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. b. AGENCY agrees, and will assure that its contractors and subcontractors will ' be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CPR., Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall he used to determine the allowability of individual Project cost items and (b) and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Every sub- recipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cast Principles and Audit Requirements for Federal Awards to the extent applicable. c. Any Project costs for which AGENCY has received payment or credit that are. determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Dart 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within thirty (30) days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS or any third-party source, including, but not limited to, the State Treasurer, the State Controller or any other fund source, d..Prior to AGENCY seeking reimbursement of indirect costs, .AGENCY.must prepare and submit annually to CALTRANS for review and approval an indirect cost rate proposal and a central service cast allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: htt //www.dot.ca. ov/h /LocalPro r ms/lam/ia m.htm. e. AGENCY agrees and shall require that all of its agreements with consultants and sub-recipients contain provisions requiring adherence to this section in its entirety excopt for section c, above. 17. Americans with Disabilities Act By signing this RGA, AGENCY assures CALTRANS that in the course of performing Project work, it will fully comply with the applicable provisions of the Americains with Disabilities Act(ADA) of 1990,which prohibits discrimination on the basis of disability,.as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) 861 City of Vernon Agreement Number 74AO996 Page 8 of 18 18, Indomnification Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted'to be done by AGENCY, its officers, employees, agents or its subcontractors under or in connection with any work, authority or jurisdiction conferred upon AGENCY under this RGA. It is understood and agreed that AGENCY, its officers, employees, agents, or subcontractors shall fully defend, indemnify and save ,harmless CALTRANS and all its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents or subcontractors under this RGA. 19. Nondiscrimination Clause (2 GCR 11106 Clause b) a. During the performance of this RGA, the AGENCY, and its Subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex., gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed color, national. origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AGENCY shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. b. AGENCY shall comply with the provisions of the Fair Employment,and dousing Act (Gov. Code, § 12900 et seq.), the regulations promulgated thereunder(Cal. Code Kegs., tit. 2, § 11000 et seq.), the provisions of Article 95, Chapter i, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 111.35-11139.5), and the regulations or standards adopted by CALTRANS to implement such article. c, AGENCY shall hermit access by representatives of the Department of lair Employment and Dousing and CALTRANS upon reasonable notice at any time during the normal business hours, but in no case less than twenty four (24) hours' notice, to such of its books, records, accounts, and all ether sources of information and its facilities as said Department or CALTRANS shall require to ascertain compliance with this clause. 862 City of Vernon Agreement Number 74AO996 Page 9 of 18 d, AGENCY and its Subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. e. AGENCY shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the RGA. 20. Retention of Records/Audits a. AGENCY, its contractors, subcontractors and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and.provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of AGENCY, its contractors, subcontractors and sub-recipients connected with Project performance under this RGA shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by AGENCY, its contractors, its subcontractors and sub-reciplents upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and match credits claimed under this RGA, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions'.of State'and AGENCY law. In-the absence of such an audit, any acceptable audit work performed by AGENCY's external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits. b. For the purpose of determining compliance with applicable State and AGENCY law in connection with the performance of AGENCY's contracts With third parties pursuant to GC Section 8546.7, AGENCY, AGENCY's sub- recipients, contractors, subcontractors, and CALTRANS shall each maintain and retake available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three (3)years from the date of final payment to AGENCY under this RGA, CALTRANS, the California State Auditor, or any duly authorized representative of CALTRANS or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinaflons, .excerpts, and transactions, and AGENCY shall furnish copies thereof if requested; 863 City of Vernon Agreement Number 74A0990 Page 10 of 18 c, AGENCY, its sub-recipients, contractors, and subcontractors will permit access' to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Pair Employment Practices and Housing Commission, or any other AGENCY of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this RGA. d. Additionally, all grants may be subject to a pre-award audit prior to execution of the RGA to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs. e. Any contract with a consultant or sub-recipient entered into as a result of this Agreement shall contain all the provisions of-this article. 21. Disputes a. Any dispute concerning a question of fact arising under this RGA that is not disposed of by agreement shall be decided by the CALTRANS Contract Officer, who may consider any written or verbal evidence submitted by AGENCY. The decision of the CALTRANS Contract Officer shall be the CALTRANS's final decision regarding the dispute. b. Neither the pendency of a dispute nor its consideration by the CALTRANS Contract Officer will excuse AGENCY from fell and timely performance in accordance with the terms of the RGA. 22, Third-Party Contracts a. AGENCY shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without prior written authorization by CALTRANS Contract Manager unless expressly included (sub-recipient identified) in Attachment 11 as part of the identified Project work. b. All State-government-funded procurements must be conducted using_ a fair and competitive procurement process. AGENCY may use its own procurement procedures as long as the procedures comply with the local A,GENCY's laws, rules, and ordinances governing procurement and all , applicable provisions of state law, including without limitation the requirement that the AGENCY obtain at least three (3) competitive bids for solicitation of goods, services and consulting services (see Part 2, Chapter 2, Articles 3 and 4 of the Public Contract Code); a qualifications4based solicitation process, for which statements of qualifications are obtained from at least three (3) qualified firms for architecture and engineering services (see Title 1, Division 5, Chapter 10 of the Government Code); and, the provisions of the Local Assistance Procedures Manual (LAPM), Chapter 10, which are not inconsistent with this section 23, Third Party Contracts. The L.APM can be found and the following link. 864 City of Vernon Agreement Number 74AO996 Page 11 of 18 litt ://www.dot.ca. ov/li /Loca[Pro rams/lam/la nl.hLrp#LAPMo 1. c. Any subcontract entered into as a result of this RGA shall contain all the provisions stipulated in this RGA to be applicable to AGENCY's sub- recipients, contractors, and subcontractors. Copies of all agreements with sub-recipients, contractors, and subcontractors must be submitted to the CALTRANS Contract Manager. d. CALTRANS does not have a contractual relationship with the AGENCY's sub- recipients, contractors, or subcontractors and the AGENCY shall be fully responsible for all work performed by its sub-recipients, contractors, or subcontractors. e, Prior authorization in writing by the CALTRANS Contract Manager shall be required before AGENCY enters into any non-budgeted purchase order or sub- agreement for supplies, or consultant services. AGENCY shall provide an evaluation of the necessity or desirability of incurring such costs. AGENCY shall retain all receipts for such purchases or services and shall submit them with invoices per Section III, Item 14e.4, above. f. Any subcontract entered into by AGENCY as a result of this RGA shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as Project costs only after those costs are incurred and paid for by the subcontractors. Travel expenses and per them rates for subcontractors shall be reimbursed pursuant to Section III, Item 14c, above. 23. Drug-Free Work lace Certification By signing this RCA, AGENCY hereby certifies under penalty of perjury under the laws of California that AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 (GC-Section 8350 et sett.) and will provide a Drug-Free workplace by doing all of the following: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by GC Section 8355(a). b. Establish a Drug-Free Awareness Program as required by GC Section 8855(u) to inform employees about all of the following: 1) The dangers of drug abuse in the workplace. 2) The person's or organization's policy of maintaining a Drug-Free workplace; 8) Any available counseling, rehabilitation, and employee assistance programs. 4) Penalties that may be imposed upon employees for drug abuse violations. 865 City of Vernon Agreement Number 74AO996 Page 12 of 18 c. Provide, as required by GC Section 8355(c), that every employee who works on the proposed contract or grant: 1) Will receive a copy of the company's Drug-Free policy statement. 2) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant. d, Failure to comply with these requirements may result in suspension of payments under this RCA or termination of this RGA or both, and AGENCY may be ineligible for the award of any future state contracts If CALTRANS determines that any of the following has occurred: (1) AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to carry out the requirements as noted above. 24. Belati onshlp_of,Parties It is expressly understood that this RGA is an agreement executed by and between two independent governmental entities and is not Intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership,joint venture or association, or any other relationship whatsoever other than that of an independent party. 25. State-Owned Qata a. AGENCY agrees to comply with the following requirements to ensure the preservation, security, and Integrity of State-owned,data on portable computing devices and portable electronic storage media:. 1) Encrypt all State-owned data stored on portable computing devices and portable electronic storage medial using government-certified Advanced Encryption Standard (AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS data stored on every sector of a hard drive, including temp files, cached data, hibernation files, and even unused disk space. 2) Data encryption shall use cryptographic technology that has been tested and approved against exacting standards, such as FIPS 140-2 Security Requirements for Cryptographic Modules. 3) Encrypt, as described above, all State-owned data transmitted from one competing device or storage medium to another. 4) Maintain confidentiality of all State-owned data by limiting data .sharing to those Individuals contracted to provide services on behalf of the State, and limit use of State information assets for Mate purposes only, 5) Install and maintain current anti-virus software, security patches, and upgrades on all computing devices used during the course of the Agreement. 6) Notify the CALTRANS Contract Manager immediately of any actual or 866 City of Vernon Agreement Number 74AO996 Page 13 of 18 attempted violations of security of State-owned data, including lost or stolen computing devices, files, or portable electronic storage media containing State-owned data. 7) Advise the owner of the State-owned data, the AGENCY Information Security Officer, and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to the security of State-owned data and of specific means of protecting that State-owned data. b. AGENCY agrees to use the State-owned data only for State purposes under this RGA. c. AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or desktop computer without first establishing the specifications for information integrity and security as established for the original data file(s). (State Administrative Manual (SAM) Section 5335.1) 26, Assumption ofi R sk and,Indemnification Regarding Exposure to Environmental Health-Ha ards In addition to and not a limitation of the AGENCY'S indemnification obligations contained elsewhere in this Agreement, the AGENCY hereby assumes all risks of i the consequences of exposure of AGENCY'S employees, agents, Subcontractors, Subcontractors' employees, and any other person, firm or corporation furnishing or supplying work services„ materials, or supplies in connection with the performance of this Agreement, to any and all environmental health hazards, local and otherwise, in connection with the performance of this Agreement. Such hazards include, but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to infectious agents and/or pathogens of any type, kind or origin. AGENCY also agrees to take all appropriate safety precautions to prevent any such exposure to AGENCY'S employees, agents, Subcontractors,. Subcontractors' employees, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement. AGENCY also agrees to indemnify and hold harmless CAL°TRANS, the.State of California, and each and all of their officers, agents and 'employees, from any and all claims and/or losses accruing or resulting from such exposure. Except as provided bylaw, AGENCY also agrees that the provisions of this paragraph shall apply regardless of the existence or degree of negligence or fault can the part of CALTRANS, the State of California, and/or any of their officers, agents and/or employees. 27. Mandatory Organic Waste Recycling It is understood and.agreed that pursuant to Public Resources Code §42649.8 et. sett, if AGENCY generates four (4) cubic yards of organic waste per week the AGENCY shall arrange for organic waste recycling services. "Organic waste" means fond waste, green waste, landscape and pruning waste, non-hazardous wood waste, and food-soiled paper waste that is mixed in food. 867 City of Vernon Agreement Number 74AO996 Page 14 of 18 The AGENCY shell take at least one of the following actions: I) Source separate organic waste from other waste and subscribe to a basic level of organic waste recycling service that includes collection arid.recycling of organic waste. 2) recycle its organic waste onsite or self-haul its own organic waste for recycling. 3) Subscribe to an organic waste recycling service that may include mixed waste processing that specifically recycles organic.waste. 28. Project Close Out/Final Product a. AGENCY will provide two (2) copies and two (2) electronic versions of the Final Product(s) to the CALTRANS Contract Manager. b. CALTRANS reserves the right to withhold final payment to AGENCY pending receipt of Final Product(s) to the CALTRANS Contract Manager, 29. OWNERSHIP OF PROPRIETARY PROPERTY a. Definitions. t) Work: The work to he directly or indirectly produced by AGENCY ender this RGA. 2) Work Product: All deliverables created or produced from Work under this Agreement including but not limited to, all Mork and Deliverables conceived pr madq, or made hereafter conceived or made, either solely or jointly with others during the term of this Agreement and during a period of six (6) months after the termination thereof, which relates to the Work commissioned or performed under this Agreement. "Work Product" includes all deliverables, inventions, innovations, improvements, or other works of authorship Contractor may conceive of or develop in the coarse of this Agreement, whether or not they are eligible for patent, copyright, trademark, trade secret, or other legal protection. 3) Inventions: Any idea, methodologies, design, concept, technique, invention, discovery, Improvement or development regardless of patentability made solely by the Contractor or jointly with the Contractor's Subcontractor and/or the Contractor's Subcontractor's employee's with one or more employees of the Department of Transportation (herein after referred to as "the Department"), during the term of this-Agreement and in performance of any Work under this Agreement, provided that either the conception or reduction to practice thereof occurs during the term of this Agreement and in performance of Work issued under this Agreement. 868 City of Vernon Agreement Number 74A0996 Wage 15 of 18 b. OWNERSHIP OF WORD PRODUCT AND RIGHTS 1) Ownershiip of work product. Except in regard to Pre-existing Works, all Work. Product derived by the Work performed by the Contractor, its employees or by any of the Contractor's Subcontractor's employees under this Agreement, shall be owned by the Department and shall be considered to be works made for hire'by the Contractor's Subcontractor for thb Department. The Department shall own all United States and international copyrights in the Work Product. As such, all Work Product shall contain, in a conspicuous place, a copyright designation consisting of a "c" in a circle followed by the four-digit year in which the Work product was produced, followed by the words "California .Department of Transportation." For example, a Work Product created in the year 2012 would contain the copyright designation U 2012 California Department of Transportation. 2) Vesting of.copyright.rights: Contractor, its employees or any of Contractor's Subcontractor's employees agrees to perpetually assign, and upon creation of each Work Product automatically assigns, to the Department, its successors and assigns, ownership of all United States and International copyrights in each and every Work Product, insofar as any such Work Product, by operation of law, may not be considered work made for hire by the Contractor's Subcontractor from the Department. From time to time upon the Department's request, the Contractor's Subcontractor andtor its employees, shall confirm such assignments by execution and delivery of such assignments, confirmations or assignment, or other written instruments as the Department may request. The Department, Its successors and assigns, shall have the right to obtain and hold in its or their own name(s) all copyright: registrations and other evidence of rights that may be available for Work Product. Contractor hereby agrees to waive all moral rights relating to identification of authorship restriction or limitation on use, or subsequent modifications of the Work, c, I VENTIONS 1) Vest!ng of patent rights: The Contractor, its employees and any Contractor's Subcontractor hereby agrees to assign to the Department, its successors, and assigns, all Inventions, together with the right to seek protection by obtaining patent rights therefore and to claim all rights or priority there under, and the same shall become and remain the Department's property regardless of whether such protection is sought. The Contractor, its employees and Contractor's Subcontractor shall promptly make a complete written disclosure to the Department of each Invention not otherwise clearly disclosed to the Department in the pertinent Work Product, specifically pointing out features or concepts that;the Contractor, its employees and Contractor's Subcontractor believes to be new or different. 869 City of Vernon Agreement Number 74AO996 Page 16 of 18 The Contractor, its employees and Contractor's Subcontractor shall, upon the Department's request and at the Department's expense, cause patent applications to be filed thereon, through solicitors designated by the - Department, and shall sign all such applications over to the Department, its successors, and assigns. The Contractor, its employees and Contractor's Subcontractor shall give the Department and its solicitors all reasonable assistance in. connection with the preparation and prosecution of any such patent applications and shall cause to be executed all such assignments or other instruments or documents as the Department may consider necessary or appropriate to carry out the intent on this Agreement. 2) Agency: In the event that the Department is unable for any reason whatsoever to secure the Contractor's, its employees'and/or Contractor's Subcontractor's signature to any lawful or necessary document required or desirable to apply for or prosecute any United States application (including renewals or divisions thereof}, Contractor, its employees and Contractor's Subcontractor hereby irrevocably designates and appoints the Department and its duly authorized officers and agents, as its agent and attorney-in-fact, to act for and on Contractor, its employees and Contractor's Subcontractor's behalf and stead, to execute and file such applications and to do all other lawfully permitted acts to further the prosecution and issuance of any copyrights, trademarks or patents thereon with the same legal force and effect as if executed by Contractor, its employees and/or Contractor's Subcontractor. The Department shall have no obligations to file any copyright, trademark or patent applications. d. ADDITIONAL PROVISIONS 1} Avoidance of infrin a ent. In performing services under this Agreement, Contractor and its employees agree to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. if{Contractor or its employees becomes aware of any such possible infringement in the course of performing any Work under this Agreement, Contractor or its employees shall imme d late ly'n otify the Department in writing. 2) Pre-existing works and license: Contractor acknowledges that all Work Product shall be the sole and exclusive property of the Department, except that any pre-existing works created by Contractor and third parties outside of the Agreement but utilized in connection with the Agreement(the "Pre- existing Works") shall continue to be owned by Contractor or such parties. Contractor agrees to notify the Department in writing of any Eire-existing Works used in connection with any Work Product produced under this Agreement and hereby grants to the Department a non-exclusive, perpetual, royalty-free license to utilize the Pre-existing Works in connection with the Work Product. 870 City of Vernon Agreement Number 74A0096 Page 17 of 18. 3) Subcontractors; Contractor shall affirmatively bind by contract any of its subcontractors or service vendors (hereinafter"Contractor's Subcontractor") providing services under this Agreement to conform to the provisions of this Exhibit. Contractor's Subcontractor shall then provide the signed contract to the Contractor, who shall provide it to the Department's Contract Manager prior to the commencement of any work. In performing services Linder this Agreement, Contractor's Subcontractor agrees to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If Contractor's Subcontractor becomes aware of any such passible infringement in the course of performing any Work under this Agreement, Contractor's Subcontractor shall immediately notify the Contractor in writing, Contractor will then immediately notify the Department in writing. e. OWNERSHIP OF DATA 1) Upon completion of all work under this Agreement, all intellectual property rights, ownership and title to all reports, documents, plans, specifications, and estimates, produced as part of this Agreement will automatically be vested in CALTRANS and no further agreement will be necessary to transfer ownership to CALTRANS. The Consultant shall furnish i GALTRANS all necessary copies of data needed to complete the review and approval process. 2) It is understood and agreed that all calculations, drawings, and specifications, whether in hard copy of machine readable form, are intended (or one-time use in the construction of the project for which this Agreement has been entered into. 3) The Consultant is not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse.by CALTRANS of the machine readable information and data provided by the Consultant under this Agreement; further,the Consultant is not liable for claims, liabilities or losses arising out of, or connected with, any use by CALTRANS of the project documentation on other projects, for additions to this project, or for the completion of this project by others, excepting only such use as may be authorized, in writing, by the Consultant. 4) Any sub-agreement in excess of$25,000.00, entered, into as a result of this Agreement, shall contain all of the provisions of this clause. 871 City of Vernon Agreement Number 74AO996 Page 18 of 18 SECTION IV ATTACHMENTS: The following attachments are incorporated into and are made a part of this RGA by this reference and attachment. 1. AGENCY Resolution II. Scope of Work and Project Timeline IN WITNESS WHEREOF, the parties hereto have executed this RGA on the day and year first herein above written: STATE OF CALIFORNIA CITY OF V tNON DEPAI1 INTENT OF TRANSPORTATION By: By. Pr�n ed N,a ne: Prime Name: VA �A4 SM ( Carlos Fandino Title: Contract Officer Title: City Administrator Date: f2_0 Date: 4—p—I� X ATTES I Printed N Inc: Maria E Ayala Title: City Clerk � • Date: I e L-i 404 ZO I g . APPROVED AS TO FORM: By: r PrintedXanie: Brian Byun Title: Senior Deputy City Attorney Date: LL 3 f f 872 City of Vernon Agreement Number 74AO996 Attachment! Page 1 of 15 RESOLUTION NO. 2018-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A RESTRICTED GRANT AGREEMENT WITH THE STATE OF CALIFORNIA, ACTING BY AND THROUGH THE DEPARTMENT OF TRANSPORTATION, TO ACCEPT AN FY 2017--18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING GRANT FOR THE PREPARATION OF THE VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN (LA RIVER ATAP) WHEREAS, on December 15, 2017, the City of Vernon (the "City") was awarded a Sustainable Transportation Planning Grant (the "Grant") from the State of California, acting through the California i Department of Transportation ("Caltrans") , for the purpose of preparing the Vernon LA River Path Active Transportation Access Plan � i ("LA RIVER ATAP") ; and E WHEREAS, the Grant will provide the funding needed to study f the east-west connections through the City to potentially establish a cross-town active transportation network that will connect to the river path to transit stops and employment centers in Vernon; and WHEREAS, acceptance of the Grant is conditioned on, among other things, the City's allocation of $37,200 of local matching funds; and WHEREAS, the City intends to reflect the allocation of such matching funds in its FY 2018-19 budget and will consider that allocation at the appropriate time; and WHEREAS, by memo dated March 6, 2018, the Director of Public Works has recommended that the City Council of the City of Vernon accept the Grant for the preparation of the LA RIVER ATAP and authorize the City Administrator to enter into a Restricted Grant Agreement with Caltrans for the Grant amount of $210,800.00; and 873 City of Vernon Agreement Number 74AO996 Attachment I Page 2 of 15 WHEREAS, the City Council desires to approve and authorize the execution of the Agreement in order to receive Grant funding in the amount of $210,800.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is categorically exempt under the California Environmental Quality Act (CEQA) , in accordance with Section 15306, because grant funds would be used solely for data collection, research, and preparation of a study / plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project. SECTION 3: The City Council of the City of Vernon hereby authorizes the City Administrator to execute a Restricted Grant Agreement with Caltrans, which agreement shall be provided to the City upon passage of this Resolution. SECTION 4: The City Council of the City of Vernon hereby authorizes the City Administrator to execute said agreement for, and on behalf of, the City of Vernon and the City Clerk, is hereby authorized to attest thereto, without further City Council approval. SECTION 5: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized. SECTION 6: The City Council of the City of Vernon hereby 2 874 City of Vernon Agreement Number 74AO996 Attachment I Page 3 of 15 directs the City Clerk, or the City Clerk's designee, to send a fully executed Agreement to Caltrans. SECTION 7: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 6ch day of March, 2018. Name: Melissa A. Yba�B Title: Mayor / Mayer Pre Tem ATTEST: - --kt(Ig Maria P. Ayala, Oty Clerk APPROVED AS TO FORM: Brian Syun, Senior Deputy Cwty Attorney 3 - 875 City of Vernon Agreement Number 74AO996 Attachment I Page 4 of 15 STATE OF CALIFORNIA } } ss COUNTY OF LOS ANGELES } 1, Mania E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2018-08, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, March 6, 2018, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this tX'``day of March, 2018, at Vernon, California. Mari E. Ayala City Clerk (SEAL) i I 4 - 876 City of Vernon Agreement Number 74A0996 Attachment I Page 5 of 15 CERTIFICATE STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES) I, Maria E. Ayala, City Clerk of the City of Vernon, County of Los Angeles, State of California, hereby certify that the attached is a full and complete copy of: RESOLUTION No. 2018-08 - A Resolution of the City Council of the City of Vernon, Authorizing the City Administrator to Execute a Restricted Grant Agreement with the State of California, Acting by and Through the Department of Transportation, to Accept an FY 201' - 18 Caltrans Sustainable Transportation Planning Grant for the Preparation of the Vernon LA River Path Active Transportation Access Plan (LA River ATAP) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official Seal of the City of Vernon, .County of Los Angeles, State of California, on this _ (?=_. day of March 2078. SEAL: �Q Mari E. Ayala City Clerk 877 City of Vernon Agreement Number 74AD996 Attachment I Page 6 of 15 878 City of Vernon Agreement Number 74AD996 Attachment I Page 7 of 15 RED '' 11/ED oY FEB 2 8 2018 `' y (RiErMYED CITY CLERK'S OFFICE FEB 2 7 2018 STAFF REPORT r,l��{ ;,��i'14T{t>�T1o�,� PUBLIC WORKS DEPARTMENT ("IV E-nL DATE: March 6,2018 TO: Honorable Mayor and City Council FROM: Daniel S.Wall,Director of Public Works Dcpartme�� Originator:Felix Velasco,Associate Engineer RE: A Resolution Accepting the FY 2017-18 Caltrans Sustainable Transportation Planning Grant Recommendations A. Find that the acceptance of the Caltrans Sustainable Transportation Planning Grant is categorically exempt tinder the California Environmental Quality Act ("CEQA") in accordance with Section 15306,because grant funds would be used solely for data collection, research, and preparation of a study/ plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project; and B. Adopt a resolution accepting the Caltrans Sustainable Transportation Planning Grant for the preparation of the Vernon LA River Path Active Transportation Access Plan (LA RIVER ATAP) and authorizing the City Administrator to enter into a Restricted Grant Agreement with Caltrans for the grant amount of$210,800. Background On December 15,2017,the City was awarded a grant of State funds from the California Department of Transportation ("Caltrans") Sustainable Transportation Planning Grant Program. With Funding in place at the state level to design and construct a new 8-mile gap closure of the LA River,including a 3-mile segment of the LA River Path through Vernon,this grant will provide the funding needed to study the east-west connections through the City of Vernon to establish a crosstown active transportation network that will connect to the river path to transit stops and employment centers in Vernon. It is anticipated that creating convenient and safe options for active transportation will help Vernon residents,commuters, and those in nearby communities incorporate more physical activity into their daily routines. Page 1 of 2 879 City of Vernon Agreement Number 74AO996 Attachment I Page 8 of 15 As a condition of grant acceptance,the City is required to provide Caltrans a resolution stating the grant project title and title of the person authorized to enter into a contract with Caltrans. The contracting process will commence upon adoption of the proposed resolution. l+fiscal Tin��srct The City of Vernon was awarded a grant for the amount of$210,800 in State funding from the Caltrans Sustainable Transportation Planning Grant Program to prepare the Vernon LA River Path Active Transportation Access flan(LA River ATAP).The City was required to allocate$37,200 of local funds to meet the matching requirement.The matching funds will be budgeted for in the PY 2018-19. Attstchiiictits 1. A Resolution accepting finds from the Caltrans Sustainable Transportation Planning Grant Program. 2. Caltrans Sustainable Transportation Planning Grant award letter. Page 2 of 2 880 City of Vernon Agreement Number 74AO996 Attachment I Page 9 of 15 rnTeorcnLi[oRx [, Q Nuss7Ar 7teANspQ 1pNnamvCr � �___��. InLm ND0.itCt9 I C 4v [ DIPARTMENT 011'TRANSPORTATION DIVISION OF TRANSPORTATION PLANNING a P.U.BOX 942873,MS-32 SACRAMEN1TO,CA 94273-0001 MoUng comervallan PHONE (916)654,2596 a Cal1(brnta Wiv oft.fe. FAX (916)653-0001 TTY 711 www.dot.ra,gov Decomber 15,2017 Mr,Dartiel.Wall Ditector of Public Works City of Vernon 4305 S.Santa Fe Avenue Vernon,CA 90058 I Dear Mr,Walt: On behalf of the California Department of Transportation(Caltraw),Division of Transportation. Planning,I ant pleased to offer my congratulations to the City of Vernon for the recent award of the following State transportation planning grant for fiscal year(FV)2017-18: Grant Program: Road Maintenanee&Rehabilita on ocotmt--Sustahaablo Co nunities Grant Title: Vernon LA River Path Active Transportation Access Plan Grant Award: $210,800 Local Match: $37,200 Total Project Amount: $248,000 Please see the list below which identifies specific conditions for a grantee to accept grant funding;to program funds,and to begin work. Conditions one through five must bo fulfilled no later than January 12,2018 by submitting these items to Caltrans District staff for approval. Failure to fulfill these conditions will result in forfeiture of funds. Also note,final products must be completed and submitted to Caltrans.no later than February 28,2020, Final requests for reirnbursemetrts must be submitted to Caltrans no later than April 28,2020. Conditions of Grant Aoq tanca These State grant funds cannot be expended or reimbursed until the following conditions are satisfied: 1. Submit past due Annual Progress Report(s)required by Government Code Section 65400 to tho Department of Housing and Community Development. 2, The revised final Scope of Work,Project Timeline with the earliest start date of May 1 2018,and Grant Application Cover Shoot are submitted to Caltrans District 7 for approval. 1'ronlde a sq/e,suslalxahts,lntegraled anti e„Bldsnt7ra++spo+Yaltoa system to enhance Ca1ybrnta's ecanomy and tivabttlly" 881 City of Vernon Agreement Number 74AO996 Attachment I Page 10 of 15 Mr. Daniel Wall December 15,2017 Page 2 3. A Payee Data Record(STD. 204) is completed and submitted. Although the form indicates that government entities are not required to submit this form,it is needed to ensure payments are sent to the correct recipient. 4. If applicable,a Third Party In-kind Valuation Plan is submitted for the use of in-kind contributions to satisfy the minimum local match requirement. Third party in-kind contributions are goods and services donated from outside the grantee's agency,such as donated printing,facilities,interpreters,equipment,advertising,time and effort,staff time,and other goods and services. 5, If applicable,indirect costs must have been identified in the approved grant Scope of Work and project timeline. 6. A local resolution from the City of Vernon governing board stating the grant project title and title of the person authorized to enter into a contract with Caltrans must be provided no later than February 22,2018. 7. The City of Vernon receives a fully executed contract and has been formally notified by Caltrans District staff to begin work. The contracting process can begin once the first six conditions have been satisfied. For your ,convenience,a toolbox to aid you during this process is available on our website below: http://w,,vw.dot.ca.gov/hq/tpp/offrces/orip/Grants/:grants.html. A Quarterly Progress Report with a brief narrative of completed project activities will need to be submitted to the district grant manager once the project is under way. Request for reimbursement with the required minimum local match can be submitted monthly,but must be submitted quarterly. Please contact Charles Lau,in Caltrans District 7,at(213)897-0197,or Alison Nealon, Headquarters Liaison,at(916)651-9202 if you have any questions concerning these grant funds or program requirements. Sincerel , r ER THOMPSON Chief,Office of Regional Planning "Provide a safe,sustainable,hriegraled and efficient hransponalion sesrern 1v enhance Caliijimda's ecanvam and Nvabilily" 882 City of Vernon Agreement Number 74AO996 Attachment I Page 11 of 15 Mr,Daniel Walt December 15,2017 Page 3 c, Felix Velasco,Associate Engineer,City of Vernon Linda Taira,Senior Transportation Planner,Caltrans,District 7 Charles Lau,Associate Transportation Planner,Caltrans,District 7 Anson Nealon,Transportation Planner,Caltrans,Headquarters E I i I "Provhfa a safe,sustalnabla,&Mgratad and Orient Ir ansporlaflon syslem to enhance CalrJanta k&onorroy and 1PvabIltty" 883 City of Vernon Agreement Number 74AO996 Attachment I Page 12 of 15 i I d RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A RESTRICTED GRANT AGREEMENT WITH THE STATE OF CALIFORNIA, ACTING BY AND THROUGH THE DEPARTMENT OF TRANSPORTATION, TO ACCEPT AN FY 2017-18 CALTRANS j SUSTAINABLE 'TRANSPORTATION PLANNING GRANT FOR THE PREPARATION OF THE VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN (LA RIVER ATAP) i i WHEREAS, on December 15, 2017, the City of Vernon (the 3 i "City"} was awarded a Sustainable Transportation Planning Grant (the "Grant") from the State of California, acting through the California Department of Transportation ("Caltrans") , for the purpose of preparing the Vernon LA River Path Active Transportation Access Plan ("LA RIVER ATAP") ; and WHEREAS, the Grant will provide the funding needed to study the east-west connections through the City to potentially establish a cross-town active transportation network that will connect to the river path to transit stops and employment centers in Vernon; and WHEREAS, acceptance of the Grant is conditioned on, among other things, the City's allocation of $37,200 of local matching f funds; and WHEREAS, the City intends to reflect the allocation of such matching funds in its FY 2018-19 budget and will consider that I allocation at the appropriate time; and WHEREAS, by memo dated March 6, 2018, the Director of Public Works has recommended that the City Council of the City of Vernon accept the Grant for the preparation of the LA RIVER ATAP and authorize the City Administrator to enter into a Restricted Grant Agreement with Caltrans for the Grant amount of $210,800.00; and 884 City of Vernon Agreement Number 74AO996 Attachment I Page 13 of 15 i WHEREAS, the City Council desires to approve and authorize the execution of the Agreement in order to receive Grant funding in the amount of $210,800.00. i NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE I CITY OF VERNON AS FOLLOWS: f SECTION 1: The City Council of the City of Vernon hereby -- E finds and determines that the above recitals are true and correct. F i SECTION 2: The City Council of the City of Vernon finds that this action is categorically exempt under the California Environmental Quality Act (CEQA) , in accordance with Section 15306, because grant funds would be used solely for data collection, research, and preparation of a study / plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project. SECTION 3: The City Council of the .City of Vernon hereby authorizes the City Administrator to execute a Restricted Grant Agreement with Caltrans, which agreement shall be provided to the City upon passage of this Resolution. SECTION 4: The City Council of the City of Vernon hereby authorizes the City Administrator to execute said agreement for, and on behalf of, the City of Vernon. and the City Clerk, is hereby i authorized to attest thereto, without further City Council approval, j i SECTION 5: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized. SECTION 6: The City Council of the City of Vernon hereby - 2 885 City of Vernon Agreement Number 74AO996 Attachment I Page 14 of 15 i 3 directs the City Clerk, or the City Clerk's designee, to send a fully executed Agreement to Caltrans. SECTION 7: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 6th day of March, 2018. i Name: Title: Mayor / Mayor Pro-Tem ATTEST: �� Maria7E. Ayala, City Clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney i 886 City of Vernon Agreement Number 74AO996 Attachment I Page 15 of 15 STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) l I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. _ was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, March 6, 2018, and thereafter was duly signed by the Mayor or Mayor pro-Tem of the City of Vernon. Executed this day of March, 2018, at Vernon, California. i i i Maria E. Ayala, City Clerk (SEAL) 4 887 City of Vernon Agreement Number 74AO996 Attachment Il Page 1 of 9 Scope of Work Checklist The Scope of Work Is the official description of the work that is to be completed during the contract. The Scope of Worst trust be consistent with the Project Timeline, Applications with missing components will be ata competitive disadvantage. Please use this checklist to make sure your Scope of Work is complete. The Scope of Work roust: q Use the Fiscal Year 2017-18 template provided and in Microsoft Word format C! List all tasks and sub-tasks using the same title as stated in the project timeline © Include task and sub-task numbers in accurate and proper sequencing; consistent with the project timeline ® List the responsible party for each task and subtask and ensure that it is consistent with the project timeline (i.e. applicant, sub-applicant, or consultant) 0 Include a thorough Introduction to describe the project and project area demographics, including a description of the disadvantaged community involved with the project, if applicable 0 Include a thorough and accurate narrative description of each task and sub-task 11 Include a task for a kickoff meeting with Caltrans at the start of the grant II Include a task for procurement of consultants, if consultants are needed d Include a task for Invoicing El Include a task for quarterly reporting to Caltrans 0 Include detailed public participation and services to diverse communities 0 Include project implementation/next steps 0 List the project deliverable for each task in a table following each task and ensure that it is consistent with the project timeline El EXCLUDE environmental, complex design, .engineering work, and other ineligible activities 888 City of Vernon Agreement Numbor 74AO996 Attachment li Pa e2of9 SCOPE OF WORK,Vernon LA River Active Transportation Access flan INTRODUCTION: The Los Angelus Metro has Identified $365 million for design and construction of the Los Angeles River Path.This funding will cover the costs of constructing the trail along the river corridor, however, the funding does not cover the critical connections to/from local -destinations.The Vernon Los Angeles River Path Active Transportation Access Plan(the Plan) will address critical connection needs between local destinations within the City of Vernon(the City) and the Los Angeles River Path. Specifically, the Plan will assess the feasibility of three bikeway corridors within the City of Vernon (37th Street between Violet and'Soto,Vernon Avenue between Santa Fe and Downey,and Leonia Street between Pacific and Atlantic)and five gateways leading to the Los Angeles River Sikeway (26°'at the LA River, Soto and Bandini, Downey and Vernon, and Atlantic and District) See attached reap for locations. The city intends to gather public input through interactive community workshops which will be the driving factor of the planning process. RESPONSIBLE PARTIES:The City Vernon, with the assistance of a consulting firm, will perform this work.The City has not yet selected a consulting firm and the proper procurement procedures will be used through a competitive RFP process. City staff anticipates these figures will not differ substantially and will not exceed the grant request amount. The Plan will.address planning and conceptual Aesign only, It is the City of Vernon's intent that onc6 this plan is complete, it'will lead to implementation and d6plopment. The scope of work shown below reflects the anticipated process and deliverables for the Vernon Los Angeles Diver Path Active Transportation Access Plan.While tasks are presented In a linear progression, work on some tasks will happen concurrently with others. OVERALL PROJECT OBJECTIVES: Increase non-motorized connectivity within the City of Vernon and to the LA River Path * Facilitate the movement of people without negatively impacting the movement of freight through the City • Create safe transportation corridors to access work, schools and,shopping i Reduce greenhouse gas emissions and reduce vehicle miles traveled _ Encourage physical activity by increasing the use of active transportation 889 City of Vernon Agreement number 74AO996 Attachment II Pa e3of9 1, project Initiation &Coordination Task 1.1 project Kick-Off meeting w!Caltrans At the outset of the project, the City will hold a kick-off meeting with Caltrans staff to discuss grant procedures and project expectations including invoicing, quarterly reporting, and all other relevant project information. Meeting sunnmary will be documented. Responsible Warty: City of Vernon "Cask 1.2 RPP for Consultant Services The City will complete an RFP process for the selection of a consultant using the proper procurement procedures. responsible Marty: City of Vernon "Cask 1.3 Project Coordination Coordination will include monthly face-to-face project team meetings with consultants to ensure good communication can upcoming tasks and to confirm the project deliverables are on schedule and within budget, In addition, there will be regular(e.g. bi-weekly) check-in calls with the City of Vernon and consultants, as well as periodic progress reports to ensure coordination between all parties involved to help deliver a plan that will meet or exceeds expectations. Caltrans staff will be invited to all team meetings and project check-in calls. # Responsible Party: City of Vernon Task.1.4 Project Kick-Off Meeting w/Project Team Once the consultant tears has been procured,the City&consultants will hold a kick-off meeting: to discuss project management, goals & objectives, and all other relevant project Information. Meeting summary will be documented. Responsible Party: Consultant Task Deliverable 1.f Project Kick-Off Meeting wl Caltrans 1.2_ RFP for Consultant Services. 1.3 Project Coordination 1.,fFPraject Kick-Off Meeting wl project-ream 2. Outreach&Engagement Task 2.1 Community-Based Action Plano The development of a Community Based Meeting Action flan will include a detailed outreach plan to the community and advisory groups. Responsible Party: City of Vernon 890 City of Vernon Agreement Number 74AO996 Attachment 11 Page 4 of 9 Task 2.2 Advisory Committee Meetings The consulting team will facilitate and attend up to four advisory group meetings.These meetings will coincide with the weeks prior to major outreach events and plan drafts. The advisory group will be farmed by the City of Vernon and composed of community, business, and government stakeholders. The consultant will facilitate discussion to develop list of key stakeholders, problem or challenge areas to study, and strategies for engaging residents, in particular underrepresented residents. Responsible Party; Consultant "ask 2.3 Publicity In order to reach a broad audience, flyers, posters, and digital marketing materials will be coordinated in advance of all outreach events, surveys, and release of draft plans with information on the project/events.All outreach materials will be produced in both Spanish and English. Responsible Party, Consultant Task 2.4"Pop-Up" Events People live increasingly busy lives, and fewer people today have the opportunity to attend conventional public meetings. To make It easier for people to learn about and provide input,the consulting team will bring the project to the Vernon community.The consulting team will facilitate two (2) mobile workshops that will present key information on the planning effort and allow participants to share information and feedback.These events Wit be strategically located to engage the large daytime working population in Vernon, and may include a booth neer major employers or food trucks. Responsible Party., Consultant Task 2.6 Community Survey A simple survey will be developed by the consulting team. It will be available online through the city website, distributed with help of the Advisory Group members, and hardcopies will be available at"Pop-Up"events. The survey will solicit input on desired location and type of active transportation improvements along the project corridors and at LA River Lath Gateways, The online survey will allow users to place pins to identify current barriers and recommendations for suggested improvements. • Responsible Party: Consultant Task 2.6 Community Feedback Summary The consulting team will periodically summarize and document findings from the outreach events and survey.The findings will be presented at advisory committee meetings and will be incorporated into the final plan. • Responsible Marty. Consultant 891 City of Vernon Agreement Number 74Ao996 Attachment ll Page 5 of 9 `ask Deliverable 2.1 Community-Based Action Plan 2.2 Advisory Committee Meetings 2.3 Publicity�—��.._... 2.4_ "Pop Up"Events 2.5 Community Survey 2.6 Community Feedback Summary 3. inventory&Analysis Task 3.1 Review Relevant Plans and Studies The consulting team will collect and review available information for the project area, Including the Vernon General Plan,Vernon Bicycle Master Plan, LA County Bicycle Master Flan, LA river math Feasibility Studies, infrastructure master plans, and other relevant studies and policies. Responsible Marty; Consultant 'task 3.2 Field Visit The consulting team will conduct a one-day visit to coincide with the first advisory group meeting to meet with the project partners and selected stakeholders, and tour and photograph some of the neighborhoods to assess existing conditions. Responsible Party: Consultant Task 3.3 Traffic&Bike/Pod Counts The consulting team will collect traffic and bikelped counts over a multi-day period. This data will be collected along key corridors, near LA River bath access points, and at key intersections within the project area.This data will be used to complement existing data collected ( .4 Existing.Conditions). • Responsible Marty: Consultant 'Task 3.4 Existing Conditions The consulting team will collect extensive existing conditions data including existing/planned land uses, censustpopulation characteristics, existing/planned bike/pedestrian facilities, travel projections, traffic volume, collisions, employment, property ownership, utilities, aerial imagery, and topography. Key data within the project area,will be mapped for outreach events, advisory committee meetings, and for inclusion in the final plan. • Responsible Party: Consultant Task 3,5 Opportunities and Constraints Following field visits(3.2), traffic & bikelped Counts (3.3), and collection of existing conditions(3.4), the consulting team will identify opportunities and constraints for major corridors and gateways. Consideration will be given to bicycle and pedestrian routes, intersection conditions, the existing and future land use, traffic volumes, ownership, 892 City of Vernon Agreement Number 74AO996 Attachment ll Pane 6 of 9 topography, public right-of-way availability, and physical barriers; bicycle, pedestrian, transit, and vehicular functionallspatial requirements for lane striping, sidewalk improvements, ADA accessibility, transit stops, landscaping, and other conditions for access or enhancement. Findings will be mapped for outreach events, advisory committee meetings, and for Inclusion in the final plan. 4, Responsible Party: Consultant Task 3.6 Develop Evaluation Criteria The consulting team will develop evaluation criteria far the project in close coordination with the City of Vernon, advisory committee, and outreach events, The criteria will be based on community priorities and site-specific conditions and will be utilized during the evaluation of concepts(4,3) « Responsible Party: Consultant Task Deliverable 3.1 Review Relevant flans and Studies 3.2 Field Visit 3.3 Traffic& Bike Ped Counts 3.4 Existing Conditions 3.6 __k_ bpportUnities& Constraints 3.6 develop Evaluation Criteria 4. Alternatives Task 4.1 Develop Corridor&Gateway Concepts Preliminary Corridor& Gateway Concepts will be developed based on the existing conditions report,and input from advisory committee meetings and outreach events. They will include alternative infrastructure alignments for each of the corridors and gateways, standard sections, maps, and supporting graphics. The concepts will be circulated to selected stakeholders including City of Vernon, Caltrans staff, and the advisory group for comment. • Responsible Party:Consultant Task 4,2 Evaluation of Concepts The corridor and gateway concepts (4.1)will be analyzed based on evaluation criteria (3.9). Proposed alternatives will be ranked side-by-side to evaluate how well each concert responds to community needs and goals. = Responsible Party., Consultant Task 4.3 Develop Preferred Corridor&Gateway Concepts Concepts(4.1)will be synthesized Into primary concepts for all corridors and gateways based on community feedback, advisory committee feedback, and evaluation of 893 City of Vernon Agreement Number 74AO996 Attachment II Page 7 of 9 concepts. Final sections, maps,and supporting graphics will be developed and shared with the public online and at outreach events for review. Responsible Party: Consultant Task 4.4 Implementation Strategy Provide an implementation strategy including phasing and funding that coordinates with the implementation of the LA River Path in Vernon. Identify sources for funding, including I the funding for land acquisition,final design, and construction. Provide list of funding sources to the consultant for inclusion in the draft plan. Responsible Party. City of Vernon I i Task De-verable 4.1 Develop Corridor& Gateway Concepts evaluation of Concepts 4.2 Develop Preferred Corridor&Gateway Concepts 4 4 _'.— implementation Strategy C. Active Transportation Access Plan Task 6.1 Administrative Graft Plan. Based on preferred design alternatives (4.3) advanced through advisory committee meetings and outreach, an administrative draft plan featuring an overall layout of work to- date will be prepared and presented for comment and feedback from the City, Caltrans, and relevant councils and commissions. • . Responsible.Party: Consultant . 'task 5.2 Draft flan Lased on comments to and expanding upon the administrative draft plan, the draft plan will include existing plan reviews, inventory& analysis, concept alternatives, preferred concepts, and implementation strategies.The plan will be presented for final comment and feedback from the City of Vernon, Caltrans, relevant councils and commissions, and the community both online and at the final outreach event. Responsible Party:Consultant Task 6.3 Final plan Based on comments to the Draft Plan, a Final Plan will be developer) and made publicly available. Responsible Party: Consultant 894 City of Vernon Agreement Number 74AO996 Attachment It Page 8 of 9 Task 6.4 Plan Adoption Final Plan will be presented at the City Council meeting for adoption. The City of Vernon and consulting team will address any critical issues that arise. • Resp6nsible party. City of Vernon 'ask Deliverable 5.1 Administrative Draft Plan 5,2 Draft Plan 5.3 1=final Plan 5.4 Plan Adoption 6. Fiscal Management Task 6.1 Invoicing The City of Vernon will submit complete invoice packages to Caltrans district staff based on milestone completion at least quarterly, but no more frequently than monthly • Responsible party. City of Vernon Task 6.2 Quarterly Deports 'The City of Vernon will submit quarterly report to Caltrans district staff providing a summary of project progress and grant/local match expenditures. • Rosponsible Marty: City of Vernon Task Deliverable 6.1 Invoicing 6.2 Quarterl fie oats 895 California Department of Transportation Transportation Planning Grants Fiscal Year 2D17-2018 Project Timeline Project Title Vei non Los Angeles River Path Active Transportation Access Plan Grantee City of Vernon Fund Source Fiscal Year 201T119 FY 2010119 FY 2019120 oca 1'''�'• Responsible Total Grant Casht11n-Zi1n Nrinil-r Party Cost Amauni MatchMatch J A S O N O J F 11 A M 3 J Jr.1911,11.1 J 11JAIJ J J.1 5 6 N D J F h1 A Al J Deliverable I Proinci Initiation a Coordination S1_-1 nrui ! 1 :crt n.o..:-'.1,; � Canr:lns Gry of Vam:on 57.200 $1 A2O 318tl SO ! Kckcd meetm notes 1 2 t76f'mr Cuns,imrn Services City anSSt.m S50 1s.550 an 1.3 PC n oofVVemm SO I htamnly mesn notesr ules re uu ng wr rote - 14 Teal illy nl Vrmon 512C6 S1,rJ2.6 518a SO 2 -,. froac X Engagemear . 2.1 Community Caned,1V3n Plan cay of V.,­ 52.000 51,700 $500 50 Community-based action plan 2.2 Advisory Commrkee Monl:nfls Consullant 515.1700 S12.750 S2.250 50J. 2.3 Punkory, Consullani S15.000 S12.750 $2.250 SO _ 2 4 'Pop Up"Events Consultant 528 600 S24,310 S4 290 SO 2.5 Communrty5urvey Consultant s10.000 58.500 $1.500 So 2,6 Community Feedback Summary Comiulloet $5.000 54,25D 5750 SO 3 fnVenrory Z Anarysis S49.000 3,1 lynvw'Nr Rurevnnt Pluns anq Stumcs Consultant S5.OW SG 3.2 i mid Visit Consultant $2.000 51,700 5300 $0 3,3 Trafhc&BrkarPed Ccunis Consultant 315000 S12,750 S2,250 3,4 Existing Condrkons Consultant $10,000 $8.500 S1,500 SO 3,5 Upportumtms B Constranls Consultam $15.000 512,75o S2,250 So 1 3.8 aavr,lop um>nnl rrlona Car,lilant S:C.f]a 51:'10 srtOU l 4 ANernafives 570,COO Gevalon Uru,:d7r Cia:eway 4.1 Concnpis Consultant 53O.000 525.50U 54,500 SU 4,2 Evaluation of Concepts Consullani 515{700 5/2 750 52,250 Davolop Pmlerroe Corridor& - 4.3 Gateway Concepts Consultant S20,g00 517000 53,000 50 11 rnp Iemantatlon- trategy Crry Of Vomdn S5.00o 54.250 5750 SO 5 ACNVe Trafasilaryatlon Access Alan - —77 S37.000 5.1 Adomi,skrwm Jr,r11-',:.r" Consultant $15,000 S12.750 S2,250 Su 5,2 Orafl pl,1n Consultant 512,222 Sa.5oa 51.So0 Sa 5.3 r Finar Ulan l Consultant 570,000 58.51H7 51,SO0 ?A g.4 an ndoolivi Vol Vemnn 3Z000 $1 MO $300 Sit 0 s Fis Management Manapeant '.c;: al Gdyflf Vemnn $1,500 51.275 8225 .33 6,2 'sooner ly opons iCire of Vamcn 51.500 $1.275 $225 50 sooty reports rOTAtB S24e,000 $210•600 337,2DOI So Reimbursement of indirect Casts rs allowable upon approval of an Indirect Cost Allocation Plan for each year of proloo activities. Provide rate if indirect costs are included In the project budget. Approved Indirect Cost Rate: °( Note.EarJ1 task must contain a grant amount and a local cash match amount.Local cash match must be proportionally distributed by the same percentage throughout each task.Local unkind match noeds to be indicated where in-kind services will be used.Please review the grant program section that you are applying to for details an local match requirements.The pfject timeline must be COrW518nt with the scope o1 work_ 00 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals ATTACHMENT E THE CITY OF VERNON'S FY 2017-18 SUSTAINABLE COMMUNITIES GRANT APPLICATION 897 Page 22 of 22 June 2017 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION PROJECT TITLE Vernon LA River Path Active Transportation Access Plan (LA River ATAP) PROJECT LOCATION (city and county) City of Vernon, Los Angeles County APPLICANT SUB-APPLICANT SUB-APPLICANT Organization City of Vernon 4305 S. Santa Fe Avenue Mailing Address 90058 City Vernon Zip Code 90058 Executive Mr.O Ms. ❑Mrs.❑ Mr.❑ Ms.❑ Mrs.❑ Mr.❑ Ms.❑ Mrs.❑ Director/designe e and title Daniel Wall, Director of Publi E-mail Address Dwall@ci.vernon.ca.us Contact Person Mr.O Ms.❑ Mrs.❑ Mr. ElMs. ElMrs.❑ Mr.❑ Ms.❑ Mrs.[:] and title Felix Velasco, Associate Eng Contact E-mail fvelasco@ci.vernon.ca.us Address Phone Number (323) 583-8811 x318 FUNDING INFORMATION Use the Match Calculator to complete this section. Match Calculator Grant Funds Local Match - Cash Local Match - In-Kind Total Project Cost Requested $210800 $37200 $ $ 248000 Specific Source of Local Cash Match (i.e., local transportation funds, local sales tax, special bond measures, etc.) Staff time from the City of Vernon to support each phase of the Plan. 898 Page 1 of 11 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION LEGISLATIVE INFORMATION* Information in this section must directly be tied to the applicant's address. All legislative members in the project area do not need to be listed. State Senator(s) Assembly Member(s) Names District Names District Senator Ricardo Lara 33 —Assembly Member Miguel Santiago 53 *Use the following link to determine the legislators. http://findyourrep.legislature.ca.gov/ (search by address) Please identify the best practices cited in the 2017 Regional Transportation Plan (RTP) Guidelines, Appendices K and L, that would be employed in the proposed transportation planning grant project. Select only those that apply and provide an explanation. For future grant cycles, this section may be considered for points and/or threshold requirements. For now, these items are for tracking and reporting purposes only and are not associated with points, and may not result in a higher score. 0 Coordination with Other Planning Processes Please explain how: Vernon Bicycle Master Plan, Vernon Los Angeles River Feasibility Study, Metro Strategic Activate Transportation Plans (2017) ❑ Regional Travel Demand Modeling and Analysis Please explain how: ❑ RTP Consultation and Coordination Please explain how: ❑ Integrating Ecological Considerations into Transportation Planning Please explain how: ❑ RTP Financial Overview Please explain how: 899 Page 2 of 11 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION ® RTP Modal Discussion Please explain how: This Plan will address the unmet bicycle and pedestrian needs of Vernon by studying critical east-west corridors that will connect across town and, on a regional scale, to the LA River Path. Connections to bus and proposed Eco-Rapid Transit light rail will be reinforced. ❑ Transportation System Management and Operations Please explain how: ❑ Future of Transportation and New Technology Please explain how: ❑ Sustainable Communities Strategy (SCS) Contents and Development Please explain how: 0 Land Use and Transportation Strategies to Address Regional GHG Emissions Please explain how: This Plan will incorporate three key protected bikeway corridors into Vernon's transportation network, providing an alternative means of commuting for the roughly 38,000 people who travel to Vernon daily for work, thereby reducing GHG emissions. ❑ Adaptation of the Regional Transportation System to Climate Change Please explain how: 0 Performance Measures Please explain how: m Policies and Programs that Promote Health and Health Equity Please explain how: This Plan will use complete streets strategies, transportation safety, and policies to promote transit, bicycling and walking - all while paying attention to equity considerations. 900 Page 3 of 11 Please identify the Grant Program Overarching Objectives (Grant Application Guide, Page 3) that the proposed transportation planning grant project will address. Select all that apply and provide an explanation. ® Sustainability— Promote reliable and efficient mobility for people, goods, and services, while meeting the State's GHG emission reduction goals, preserving the State's natural and working lands, and preserving the unique character and livability of California's communities. Please explain how: By making active modes of transportation more viable in Vernon, community members can decide to not use a car for their travels, reducing environmental impacts and leading healthier lives. 0 Preservation — Preserve the transportation system through protecting and/or enhancing the environment, promoting energy conservation, improving the quality of life, and/or promoting consistency between transportation improvements and State and Local planning growth and economic development patterns. Please explain how: This Plan will promote energy conservation by decreasing vehicular traffic and will improve the quality of life of Vernon residents and workers by providing accessible active transportation options that will encourage physical activity, boosting mental and physical wellbeing and ultimately quality of life. 0 Mobility— Increase the accessibility of the system and mobility of people and freight. Please explain how: This Plan will increase local accessibility within Vernon by providing protected bikeways along critical east-west corridors, reducing conflicts and improving safety between freight and bikers. Regionally, connections to the LA River Path will provide better access to LA County's larger active transportation and public transport networks. m Safety— Increase the safety and/or security of the transportation system for motorized and active transportation users. Please explain how: The Plan will systematically assess security and safety threats and may propose enhanced pedestrian lighting; shorter, high-visibility crossings; and bikeway designs that have been effective in minimizing collisions. ® Innovation — Promote the use of technology and innovative designs to improve the performance and social equity of our transportation system and provide sustainable transportation options. Please explain how: This Plan will provide implementation guidance for projects like enhanced, high-visibility crosswalks that have been hown effective in decreasing collisions among those who walk or drive. As more of these innovations are mplemented, the more intuitive they will be for all roadway users. m Economy— Support the economic vitality of the area (i.e. enables global competitiveness, enables increased productivity, improves efficiency, increases economic equity by enabling robust economic opportunities for individuals with barriers to employment and for Disadvantaged Business Enterprises, etc.). Please explain how: Communities that invest in safe, connected active transportation networks enable low-cost transportation options for workers, increase land values and retail activity, and decrease congestion. Studies have shown how people who walk visit businesses more frequently than those who drive and often spend more money on each trip. 901 Page 4 of 11 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION 0 Health — Decrease exposure to local pollution sources, reduce serious injuries and fatalities on the transportation system, and promote physical activity especially through transportation means. Please explain how: This Plan will analyze collision history and recommend actions to address many of the walking and biking communities' safety concerns. Walking and biking as forms of transportation significantly reduces air pollutants. 0 Social Equity—All of these overarching objectives should promote transportation solutions that focus on and prioritize the needs of communities most affected by poverty, air pollution and climate change, and promote solutions that integrate community values with transportation safety and performance while encouraging greater than average public involvement in the transportation decision making process. Please explain how: Vernon and the communities immediately surrounding it are classified at the very highest percentile of need according to California Enviroscreen 3.0. Outreach will be extensive and inclusive to ensure their needs are met and heir concerns heard. 902 Page 5 of 11 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION 1. Project Description (100 words maximum) (15 points): Briefly summarize project. This application seeks support for the Vernon LA River Path Active Transportation Access Plan, a study that will assess the feasibility of 3 bikeway corridors and 4 gateways leading to the LA River Path within the City of Vernon. Vernon is a major employment center with nearly 38,000 daily commuters. Adding protected bike facilities and activity hubs will improve safety and mobility, reduce GHG emissions, and promote healthy living. The Los Angeles Metro has secured $365 million for design and construction of the Los Angeles River Path. However, the funding does not cover the critical connections to/from local destinations in Vernon. 903 Page 6 of 11 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION 2. Project Justification (Do not exceed the space provided.) (25 points): Describe the problems or deficiencies the project is attempting to address, as well as how the project will address the identified problems or deficiencies. Additionally, list the ramifications of not funding this project. PROJECT CONTEXT: Completing the Vernon LA River Path Active Transportation Access Plan is strategically vital because, once completed, it will provide safe, comfortable facilities for people to bike and walk to work, and help reduce conflicts between freight vehicles and people walking and biking on City streets, thereby improving roadway safety for both commuters and freight vehicles. The City of Vernon, located just south of downtown Los Angeles, is home to thousands of businesses. With a permanent residential population of approximately 200 people, this means the vast majority of workers are commuting to Vernon from surrounding localities—on average nearly 38,000 people a day! [Figure 1-2, 1-3] Funding is in place to design and construct a new 8-mile gap closure of the LA River, including a 3-mile segment of the LA River Path through Vernon. However, funding is needed to design critical east-west connections through the City of Vernon to truly establish a cross-town active transportation network that will connect to the river path to transit stops and employment centers. HEALTH AND EQUITY: Given the tens of thousands of commuters coming to and from Vernon daily, this project has tremendous potential to reduce vehicular travel and associated greenhouse gas emissions by encouraging workers to commute to and from Vernon via bike or on foot. Creating convenient and safe options for active transportation will help Vernon residents, commuters, and those in nearby communities incorporate more physical activity into their daily routines. According to CalEnviroScreen 3.0, Vernon is designated as a High Pollution/Low Population area. And overwhelming majority of the Census tracts within a 1-mile radius of the proposed project site fall into the highest percentile category of vulnerability, 91-100%, indicating for the spatial distribution of gridded diesel PM emissions from on-road and non-road sources and many of the Census tracts reach the 80th percentile for traffic density. With this tool, the higher the percentage, the worse off the community is considered for that factor. These pollution rates may be abated by implementing Plan recommendations as they should encourage more families to bike for fun and/or commuting due to reduced barriers to being active such as a lack of perceived safety citywide. SAFETY AND MOBILITY CONCERNS: The combination of freight, vehicular commuters, and existing infrastructure makes Vernon a high-risk area for bike and pedestrian collisions. Figure 1-6 illustrates the conflicts between people biking, vehicles, and freight traffic in the area around the project area. It shows the locations of 159 accidents involving people walking and biking. These accidents occurred between 2011 and 2015 within one mile of the project area. You can see a concentration of collisions along the Vernon Avenue corridor and Leonis/District Corridor, two of the three corridors this study proposes to add protected bicycle facilities to. This project improves safety for those who already commute to Vernon via biking or walking, and it is anticipated having these protected facilities will encourage new users to walk and bike more frequently. This Plan will also increase transportation options for those who do not have access to a personal vehicle. RAMIFICATIONS IF THIS PROJECT IS NOT FUNDED: More than 88,000 people live within a mile of the project site, and more than 680,000 live within three miles of the project site (Figure 1-4). Without this Plan, those people, along with the 38,000 daily commuters to Vernon, will be cut off from key east-west connectivity to the LA River Path through Vernon. Without funding, the 3 bike corridors and 4 Gateways this Plan seeks to develop will remain only a high-level vision for the City. Vernon's residents and commuters will continue to do without an actionable Plan that will assess, with specificity, the feasibility of dedicated bike facilities along these priority corridors. If this Plan is not funded, it will also significantly limit the degree of economic benefit to Vernon that the LA River Path's construction has the potential to bring. Without these 4 proposed Gateways, there will not be a safe way for commuters to exit the path and connect to a signalized intersection. There would also be no reason for recreational riders to venture off the trail and into Vernon to patronize its existing and future restaurants and businesses. Furthermore, without these gateways, the visibility and perceived safety and accessibility of the planned LA River Path within Vernon have the potential to be negatively impacted. Funding this project will allow the City to bring in a qualified consultant who can assist staff in effectively planning for these local active transportation corridors and gateways and who will ensure that the Plan enjoys wide support from community members, business stakeholders, partner agencies/stakeholders, and decision-makers. By 904 funding the Vernon LA River Active Transportation Access Plan, Caltrans will act as a key partner in helping Vernon achieve its goal of being a healthy and vibrant place to live and work for all ages and abilities. Page 7 of 11 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION 3. Grant Specific Objective (Do not exceed the space provided.) (30 points): Explain how the proposed project addresses the grant specific objective of the Sustainable Communities grant program: to encourage local and regional multimodal transportation and land use planning that furthers the region's RTP SCS (where applicable), contributes to the State's GHG reduction targets and other State goals, including but not limited to, the goals and best practices cited in the 2017 RTP Guidelines, address the needs of disadvantaged communities, and also assist in achieving the Caltrans Mission and Grant Program Overarching Objectives (Grant Application Guide, Page 3). STUDY AREA+ OVERVIEW The Vernon LA River Path Active Transportation Access Plan (Vernon LA River Path ATAP) proposes to study the feasibility of 4 gateways along the LA River Path and 3 protected bikeway corridors that will connect Vernon destinations to the LA River Path that will address current deficiencies in safety, mobility, and environmental and community health. The areas of study shown in Figure 1-1 include: 1)The 26th Street Gateway, the northernmost entry point to the LA River Path within Vernon, will welcome users to Vernon and provide an enhanced pedestrian experience for users. 2)The Bandini/Soto Gateway and Bandini Avenue Bike Corridor will connect users to Vernon's Retail Core and its associated Gateway at Soto Street and Bandini Boulevard. This gateway will directly connect to the City's largest employer. Two bus stops are located at this intersection, and this gateway can provide new amenities for transit riders, including shade and seating. 3)The Vernon Avenue Bike Corridor will connect Vernon's City Hall, employment centers and a proposed Eco-Rapid light-rail Transit Stop at Hampton to a Gateway at the Downey Street Bridge, where again opportunities exist for bus stop enhancements. 4) Lastly, the Leonis/District Bike Corridor cuts across the widest swath of Vernon and will provide connection to the existing LA River Path and the Atlantic Avenue Bridge, which will be redesigned to include dedicated a bicycle and pedestrian path. The Gateway at this location will be the southernmost point of entry into Vernon from the LA River Path. The Gateway Study will determine how people walking and biking will enter/exit the path and make their way to a signalized intersection to safely cross the street. In addition, these gateways will be major nodes of special focus along the LA River Path, providing an enhanced pedestrian realm and amenities for people to rest, fix their bike, and engage with the LA River. Gateways will also act as trailheads to the LA River Path through Vernon and will be a terminus and destination for each of the 3 corridors this Plan proposes to study. The locations for the Gateways identified above were determined by the Vernon LA River Path Feasibility Study. However, additional study, proposed under this Plan, is needed to determine the feasibility for: 1) new sidewalks, crosswalks, and signal enhancements, 2) bike racks, bike fix-it stations, seating, and other amenities that will strengthen Vernon's active transportation network, 3)opportunities for trees and plants to provide shade and improve stormwater, 4) opportunities for pocket parks with public art and interpretive elements to create much needed park space in a disadvantaged community, and 5) scenic overlook points to the LA River and downtown LA that will become destinations and desirable locations that may spur economic development in Vernon. The development of the Vernon LA River Path ATAP will be guided by a series of goals and objectives described below. MOBILITY+ SUSTAINABILITY The Vernon LA River Path ATAP builds upon the analysis and recommendations of the Vernon Bicycle Master Plan (BMP). The proposed network ensures local connectivity and reinforces connections to a larger regional active transportation network, a key part of which is the LA River Path which has great potential to be used as an alternative commuting route by those who work in Vernon. The three corridors this study proposes to focus on were identified as priority corridors of the BMP because of their potential to connect the LA River Path to Vernon's major employers and local destinations. Furthermore, this Plan will strengthen connections to bus stops located along these three priority corridors, and a proposed rail stop for the planned Eco-Rapid Transit commuter line that will connect Los Angeles to Orange County(Figure 1-1). 905 Page 8 of 11 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION Grant Specific Objective (Continued - Do not exceed the space provided.) MOBILITY+ SUSTAINABILITY, CONTINUED Because Vernon is an industrial hub whose streets transport tons of freight daily, a main consideration of the BMP's analysis and recommendations was ensuring no negative impacts on the movement of freight. A Traffic Analysis that considered impacts to LOS, intersection volume, roadway capacity, parking, potential conflicts at driveways was used to ensure the 3 corridors this Plan will study will not inhibit freight mobility. This Plan will work with stakeholders representing Vernon's industry to ensure buy-in and feedback. SAFETY+ PRESERVATION Because cyclists in Vernon will share the roadway with semi-trucks and large freight vehicles, it was important that each corridor recommended for inclusion in the BMP could feasibly be a Class IV Separated Bikeway to ensure optimal safety for both cyclists and drivers. The 3 corridors the Vernon River Path ATAP will study will take this initial analysis many steps further by conducting detailed traffic studies at signalized intersections and study what infrastructural elements might need to be relocated, such as storm drains, fire hydrants, and sign posts, to add this protected facility. Locations for new improvements will be identified, such as protected turn arrows, bike signals, curb extensions, leading pedestrian intervals, and high visibility crosswalks . HEALTH + SOCIAL EQUITY The City of Vernon and the neighborhoods where Vernon's 38,000 daily commuters live are all classified as highly disadvantaged communities by California Enviroscreen 3.0 (Figure 1-5). An investment in the Vernon LA River Path ATAP is an investment in some of Southern California's most vulnerable communities, living and working in one of its most fragile urban environments. This Plan will not only make Vernon safer for those on foot and bike, but will make traveling via those modes more attractive, thereby promoting active living and enhancing the quality of life for residents and visitors to Vernon. The 4 Gateways at the LA River Path will increase the visibility of that trail through Vernon and make it an attractive and accessible destination. To ensure that this project is embraced and enjoyed by the disadvantaged communities it is intended to serve, community outreach and participation will be a critical and guiding element of this Plan. Building off of outreach conducted as part of the Vernon Bicycle Master Plan and Vernon LA River Path Feasibility Study, this project will use a multi-pronged Outreach approach. A stakeholder/community advisory body will be established to provide feedback at critical junctures in the plan. A bi-lingual survey will be developed and conducted in-person at job centers and promoted online to ensure that the concerns and needs of the community are being addressed and reflected. Two pop-up events will be held to share plan progress with the community, and a bi-lingual social media presence will be established to provide digital updates to the community throughout the lifetime of the project. ECONOMIC VITALITY This Plan presents an opportunity to invest in the economic wellbeing of Vernon. Studies show that healthy workers are productive workers. With more workers incorporating physical activity into their daily lives by walking and biking, the collective health of Vernon's employees will be improved. Incorporating as little as 20 minutes walking and biking into one's day is positively correlated with decreased risks of heart failure, certain cancers, obesity, and diabetes, among other conditions. And a healthier workforce translates to health care savings for employers. Furthermore, cities across the country have found that investments in bike and pedestrian infrastructure projects have resulted in increased commercial activity, boosting the local economy and increasing the City's regional competitiveness and attractiveness to business owners, as well as increasing employment opportunities. 906 Page 9 of 11 FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION 4. Project Management (30 points) A. Scope of Work in required Microsoft Word format (15 points) B. Project Timeline in required Microsoft Excel format (15 points) See Scope of Work and Project Timeline samples and checklists for requirements (Grant Application Guide, Pages 36-42), also online at: http://www.dot.ca.gov/hq/tpp/grants.html 907 Page 10 of 11 i FY 2017-18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING SUSTAINABLE COMMUNITIES GRANT APPLICATION Application Signature Page If selected for funding, the information contained in this application will become the foundation of the contract with Caltrans. To the best of my knowledge, all information contained in this application is true and correct. If awarded a grant with Caltrans, I agree that I will adhere to the program guidelines. Signature of ut onzed Official(Applicant) Print Name f I� 1b-2r.VCC'?- Dq- VORMC 02.lS l��l�sZo1 - Title Date Signature of Authorized Official (Sub-Applicant) Print Name Title Date i I� l 908 Page 11 of 11 Scope of Work Checklist The Scope of Work is the official description of the work that is to be completed during the contract. The Scope of Work must be consistent with the Project Timeline. Applications with missing components will be at a competitive disadvantage. Please use this checklist to make sure your Scope of Work is complete. The Scope of Work must: ❑ Use the Fiscal Year 2017-18 template provided and in Microsoft Word format ❑ List all tasks and sub-tasks using the same title as stated in the project timeline ❑ Include task and sub-task numbers in accurate and proper sequencing; consistent with the project timeline ❑ List the responsible party for each task and subtask and ensure that it is consistent with the project timeline (i.e. applicant, sub-applicant, or consultant) ❑ Include a thorough Introduction to describe the project and project area demographics, including a description of the disadvantaged community involved with the project, if applicable ❑ Include a thorough and accurate narrative description of each task and sub-task ❑ Include a task for a kick-off meeting with Caltrans at the start of the grant ❑ Include a task for procurement of consultants, if consultants are needed ❑ Include a task for invoicing ❑ Include a task for quarterly reporting to Caltrans ❑ Include detailed public participation and services to diverse communities ❑ Include project implementation/next steps ❑ List the project deliverable for each task in a table following each task and ensure that it is consistent with the project timeline ❑ EXCLUDE environmental, complex design, engineering work, and other ineligible activities 909 SCOPE OF WORK: Vernon LA River Active Transportation Access Plan INTRODUCTION: The Los Angeles Metro has identified $365 million for design and construction of the Los Angeles River Path. This funding will cover the costs of constructing the trail along the river corridor, however, the funding does not cover the critical connections to/from local destinations. The Vernon Los Angeles River Path Active Transportation Access Plan (the Plan) will address critical connection needs between local destinations within the City of Vernon (the City) and the Los Angeles River Path. Specifically, the Plan will assess the feasibility of three bikeway corridors within the City of Vernon (37th Street between Violet and Soto, Vernon Avenue between Santa Fe and Downey, and Leonis Street between Pacific and Atlantic) and five gateways leading to the Los Angeles River Bikeway (26t" at the LA River, Soto and Bandini, Downey and Vernon, and Atlantic and District) See attached map for locations. The city intends to gather public input through interactive community workshops which will be the driving factor of the planning process. RESPONSIBLE PARTIES: The City Vernon, with the assistance of a consulting firm, will perform this work. The City has not yet selected a consulting firm and the proper procurement procedures will be used through a competitive RFP process. City staff anticipates these figures will not differ substantially and will not exceed the grant request amount. The Plan will address planning and conceptual design only. It is the City of Vernon's intent that once this plan is complete, it will lead to implementation and development. The scope of work shown below reflects the anticipated process and deliverables for the Vernon Los Angeles River Path Active Transportation Access Plan. While tasks are presented in a linear progression, work on some tasks will happen concurrently with others. OVERALL PROJECT OBJECTIVES: • Increase non-motorized connectivity within the City of Vernon and to the LA River Path • Facilitate the movement of people without negatively impacting the movement of freight through the City • Create safe transportation corridors to access work, schools and shopping • Reduce greenhouse gas emissions and reduce vehicle miles traveled • Encourage physical activity by increasing the use of active transportation 910 1. Project Initiation & Coordination Task 1.1 Project Kick-Off Meeting w/ Caltrans At the outset of the project, the City will hold a kick-off meeting with Caltrans staff to discuss grant procedures and project expectations including invoicing, quarterly reporting, and all other relevant project information. Meeting summary will be documented. • Responsible Party: City of Vernon Task 1.2 RFP for Consultant Services The City will complete an RFP process for the selection of a consultant using the proper procurement procedures. • Responsible Party: City of Vernon Task 1.3 Project Coordination Coordination will include monthly face-to-face project team meetings with consultants to ensure good communication on upcoming tasks and to confirm the project deliverables are on schedule and within budget. In addition, there will be regular (e.g. bi-weekly) check-in calls with the City of Vernon and consultants, as well as periodic progress reports to ensure coordination between all parties involved to help deliver a plan that will meet or exceeds expectations. Caltrans staff will be invited to all team meetings and project check-in calls. • Responsible Party: City of Vernon Task 1.4 Project Kick-Off Meeting w/ Project Team Once the consultant team has been procured, the City & consultants will hold a kick-off meeting to discuss project management, goals & objectives, and all other relevant project information. Meeting summary will be documented. • Responsible Party: Consultant Task Deliverable 1.1 Project Kick-Off Meeting w/ Caltrans 1.2 RFP for Consultant Services 1.3 Project Coordination 1.4 Project Kick-Off Meeting w/ Project Team 2. Outreach & Engagement Task 2.1 Community-Based Action Plan The development of a Community Based Meeting Action Plan will include a detailed outreach plan to the community and advisory groups. • Responsible Party: City of Vernon 911 Task 2.2 Advisory Committee Meetings The consulting team will facilitate and attend up to four advisory group meetings. These meetings will coincide with the weeks prior to major outreach events and plan drafts. The advisory group will be formed by the City of Vernon and composed of community, business, and government stakeholders. The consultant will facilitate discussion to develop list of key stakeholders, problem or challenge areas to study, and strategies for engaging residents, in particular underrepresented residents. • Responsible Party: Consultant Task 2.3 Publicity In order to reach a broad audience, flyers, posters, and digital marketing materials will be coordinated in advance of all outreach events, surveys, and release of draft plans with information on the project/events. All outreach materials will be produced in both Spanish and English. • Responsible Party: Consultant Task 2.4 "Pop-Up" Events People live increasingly busy lives, and fewer people today have the opportunity to attend conventional public meetings. To make it easier for people to learn about and provide input, the consulting team will bring the project to the Vernon community. The consulting team will facilitate two (2) mobile workshops that will present key information on the planning effort and allow participants to share information and feedback. These events will be strategically located to engage the large daytime working population in Vernon, and may include a booth near major employers or food trucks. • Responsible Party: Consultant Task 2.5 Community Survey A simple survey will be developed by the consulting team. It will be available online through the city website, distributed with help of the Advisory Group members, and hardcopies will be available at "Pop-Up" events. The survey will solicit input on desired location and type of active transportation improvements along the project corridors and at LA River Path Gateways. The online survey will allow users to place pins to identify current barriers and recommendations for suggested improvements. • Responsible Party: Consultant Task 2.6 Community Feedback Summary The consulting team will periodically summarize and document findings from the outreach events and survey. The findings will be presented at advisory committee meetings and will be incorporated into the final plan. • Responsible Party: Consultant 912 Task Deliverable 2.1 Community-Based Action Plan 2.2 Advisory Committee Meetings 2.3 Publicity 2.4 "Pop Up" Events 2.5 Community Survey 2.6 Community Feedback Summary 3. Inventory & Analysis Task 3.1 Review Relevant Plans and Studies The consulting team will collect and review available information for the project area, including the Vernon General Plan, Vernon Bicycle Master Plan, LA County Bicycle Master Plan, LA River Path Feasibility Studies, infrastructure master plans, and other relevant studies and policies. • Responsible Party: Consultant Task 3.2 Field Visit The consulting team will conduct a one-day visit to coincide with the first advisory group meeting to meet with the project partners and selected stakeholders, and tour and photograph some of the neighborhoods to assess existing conditions. • Responsible Party: Consultant Task 3.3 Traffic & Bike/Ped Counts The consulting team will collect traffic and bike/ped counts over a multi-day period. This data will be collected along key corridors, near LA River Path access points, and at key intersections within the project area. This data will be used to complement existing data collected (3.4 Existing Conditions). • Responsible Party: Consultant Task 3.4 Existing Conditions The consulting team will collect extensive existing conditions data including existing/planned land uses, census/population characteristics, existing/planned bike/pedestrian facilities, travel projections, traffic volume, collisions, employment, property ownership, utilities, aerial imagery, and topography. Key data within the project areas will be mapped for outreach events, advisory committee meetings, and for inclusion in the final plan. Responsible Party: Consultant Task 3.5 Opportunities and Constraints Following field visits (3.2), traffic & bike/ped Counts (3.3), and collection of existing conditions (3.4), the consulting team will identify opportunities and constraints for major corridors and gateways. Consideration will be given to bicycle and pedestrian routes, 913 ILintersection conditions, the existing and future land use, traffic volumes, ownership, topography, public right-of-way availability, and physical barriers; bicycle, pedestrian, transit, and vehicular functional/spatial requirements for lane striping, sidewalk improvements, ADA accessibility, transit stops, landscaping, and other conditions for access or enhancement. Findings will be mapped for outreach events, advisory committee meetings, and for inclusion in the final plan. • Responsible Party: Consultant Task 3.6 Develop Evaluation Criteria The consulting team will develop evaluation criteria for the project in close coordination with the City of Vernon, advisory committee, and outreach events. The criteria will be based on community priorities and site-specific conditions and will be utilized during the evaluation of concepts (4.3) • Responsible Party: Consultant Task Deliverable 3.1 Review Relevant Plans and Studies 3.2 Field Visit 3.3 Traffic & Bike Ped Counts 3.4 Existing Conditions 3.5 Opportunities & Constraints 3.6 Develop Evaluation Criteria 4. Alternatives Task 4.1 Develop Corridor & Gateway Concepts Preliminary Corridor & Gateway Concepts will be developed based on the existing conditions report and input from advisory committee meetings and outreach events. They will include alternative infrastructure alignments for each of the corridors and gateways, standard sections, maps, and supporting graphics. The concepts will be circulated to selected stakeholders including City of Vernon, Caltrans staff, and the advisory group for comment. • Responsible Party: Consultant Task 4.2 Evaluation of Concepts The corridor and gateway concepts (4.1) will be analyzed based on evaluation criteria (3.6). Proposed alternatives will be ranked side-by-side to evaluate how well each concept responds to community needs and goals. • Responsible Party: Consultant Task 4.3 Develop Preferred Corridor & Gateway Concepts Concepts (4.1) will be synthesized into primary concepts for all corridors and gateways 914 based on community feedback, advisory committee feedback, and evaluation of concepts. Final sections, maps, and supporting graphics will be developed and shared with the public online and at outreach events for review. • Responsible Party: Consultant Task 4.4 Implementation Strategy Provide an implementation strategy including phasing and funding that coordinates with the implementation of the LA River Path in Vernon. Identify sources for funding, including the funding for land acquisition, final design, and construction. Provide list of funding sources to the consultant for inclusion in the draft plan. • Responsible Party: City of Vernon Task Deliverable 4.1 Develop Corridor & Gateway Concepts 4.3 Evaluation of Concepts 4.2 Develop Preferred Corridor & Gateway Concepts 4.4 Implementation Strategy 5. Active Transportation Access Plan Task 5.1 Administrative Draft Plan Based on preferred design alternatives (4.3) advanced through advisory committee meetings and outreach, an administrative draft plan featuring an overall layout of work to- date will be prepared and presented for comment and feedback from the City, Caltrans, and relevant councils and commissions. • Responsible Party: Consultant Task 5.2 Draft Plan Based on comments to and expanding upon the administrative draft plan, the draft plan will include existing plan reviews, inventory & analysis, concept alternatives, preferred concepts, and implementation strategies. The plan will be presented for final comment and feedback from the City of Vernon, Caltrans, relevant councils and commissions, and the community both online and at the final outreach event. • Responsible Party: Consultant Task 5.3 Final Plan Based on comments to the Draft Plan, a Final Plan will be developed and made publicly available. • Responsible Party: Consultant 915 Task 5.4 Plan Adoption Final Plan will be presented at the City Council meeting for adoption. The City of Vernon and consulting team will address any critical issues that arise. • Responsible Party: City of Vernon Task Deliverable 5.1 Administrative Draft Plan 5.2 Draft Plan 5.3 Final Plan 5.4 Plan Adoption 6. Fiscal Management Task 6.1 Invoicing The City of Vernon will submit complete invoice packages to Caltrans district staff based on milestone completion at least quarterly, but no more frequently than monthly • Responsible Party: City of Vernon Task 6.2 Quarterly Reports The City of Vernon will submit quarterly report to Caltrans district staff providing a summary of project progress and grant/local match expenditures. • Responsible Party: City of Vernon Task Deliverable 6.1 Invoicing 6.2 Quarterly Reports 916 California Department of Transportation Transportation Planning Grants Fiscal Year 2017-2018 Project Timeline Project Title Vernon Los Angeles River Path Active Transportation Access Plan Grantee City of Vernon Fund Source Fiscal Year 2017/18 FY 2018/19 FY 2019/20 oca oca timoct Responsible Total Grant Cash In-Kind party Cost Amount Match Match J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J Deliverable Initiation&Coordination $13,400 1.1 Project Kick-Off Meeting w/Caltrans City of Vernon 1 $1,2001 $1,020 1 $1801 $0 I I I I I I I I I I I I I I I I I I I I I I I I I I I lKickoff meeting notes 1.2 RFP for Consultant Services City of Vernon $1,000 $850 $150 $0 1.3 Project Coordination City of Vernon $10,0001 $8,500 $1,500 $0 Monthly meeting notes Project Kick-Off MeetingKick- w rolect 1.4 Team City of Vernon $1,200 $1,020 $180 $0 2 Outreach&Engagement $75,600 2.1 Community-Based Action Plan City of Vernon $2,000 $1,700 $300 $0 I I I I I Ll I I I I I I I I I I I I I I I I I I I Community-based action plan 2.2 Advisory Committee Meetings Consultant $15,000 $12,750 $2,250 $0 2.3 Publicity Consultant $15,000 $12,750 $2,250 $0 2.4 'Pop Up"Events Consultant $28,600 $24,310 $4,290 $0 2.5 Community Survey Consultant $10,000 $8,500 $1,500 $0 2.6 Community Feedback Summary Consultant $5,000 $4,250 $750 $0 3 Inventory&Analysis $49,000 3.1 Review Relevant Plans and Studies Consultant $5,000 $4,250 $750 $0 3.2 Field Visit Consultant $2,000 $1,700 $300 $0 3.3 Traffic&Bike/Ped Counts Consultant $15,000 $12,750 $2,250 3.4 Existing Conditions Consultant $10,000 $8,500 $1,500 $0 3.5 Opportunities&Constraints Consultant $15,000 $12,750 $2,250 $0 3.6 Develop Evaluation Criteria Consultant $2,000 $1,700 $300 $0 4 Alternatives $70,000 Develop Corridor&Gateway 4.1 Concepts Consultant $30,000 $25,500 $4,500 $0 4.2 Evaluation of Concepts Consultant $15,000 $12,750 $2,250 Develop Preferred Corridor& 4.3 lGateway Concepts Consultant $20,000 $17,000 $3,000 $0 4.4 Implementation Strategy City of Vernon $5,000 $4,250 $750 $0 5 Active Transportation Access Plan $37,000 5.1 Administrative Draft Plan I Consultant 1 $15,0001 $12,7501 $2,250 1 $0 5.2 Draft Plan I Consultant 1 $10,0001 $8,500 1 $1,500 1 $0 5.3 Final Plan I Consultant 1 $10,0001 $8,500 1 $1,500 1 $0 5.4 Plan Adoption City of Vernon 1 $2,0001 $1,700 1 $300 1 $0 6 Fiscal Management 3.006 6.1 in City of Vernon $1,500 $1,275 $225 $0 6.2 uarterly Reports City of Vernon 1 $1,5001 $1,275 1 $225 1 $01 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 lQuarterly reports TOTALS J$248,0001 $210,8001$37,2001 $0 Reimbursement of indirect costs is allowable upon approval of an Indirect Cost Allocation Plan for each year of project activities. Provide rate if indirect costs are included in the project budget. Approved Indirect Cost Rate: % Note:Each task must contain a grant amount and a local cash match amount.Local cash match must be proportionally distributed by the same percentage throughout each task.Local in-kind match needs to be indicated where in-kind services will be used.Please review the grant program section that you are applying to for details on local match requirements.The project timeline must be consistant with the scope of work. Cfl v VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN FIGURE 1-1: PROJECT AREA MAP �• ' ■ L 0 S ''•�• ' ' EA ST ♦•••.'�■',' �■ A N G E L E S . ♦•��'•••� Ivan A N GOE L E S O i ■ d 25 th h hi°9f 1 E Q27th ♦••., •♦ ' 8th m —y m 3 u Oth'- • RETAIL 0 37thN •••••••••• CORE Bandini 38th .•■.■•.■•.■ .♦ 1° ♦• C O M M E R C E VERNON Ri. ♦ CITY HALL - - i.. • . . . . . . . . . ?sth .. ...........�...•FJ+�rter y Vernon .. .... .. ............ B r■ .• ...... 440 . 45th a°°,i ■■■ 45th �i ■�� 46th Q MO 46th G■o : 3■� Exchange / ::■ y ..... � •■1 48th ....... .......... ...... ..�... ■ ♦ j a C 'Leonis ' �'� '••• 49th . ...... ...... .... ..........�....� District......... N A o Ix O:.0 ..m 50th D ■ Z■ '�••�...p....iBth.M Yers �. �• Stst ¢ E m > V E R N O N o ■ ■ o '�•♦�♦ 0 a 52nd Fruitland . ■ j °' a, •.♦ ° 52nd a ■ m c •♦•♦. ,��' .' ■ y Fruiter■ i 54t�h w ■ 0 r- ' ■ SSth N d : 3 ♦ B E L L 57th 6t 5 Sears ■ z < s Project Study Area e O MAYWOOD 2° ■ _ • .Q... ■ oa a N ■ ■ • RAIL TO RIVER O PROJECT STUDY Slauson• ;.,.,: AREAS ' ■ '•'�■■� '• •' ........ .. - rn ° O CCESS POINTS/ O.. a • FUTURE GATEWAY ■ :■■man 14 y Q O ' O '"�?"'L"�"' ■ H U N T IIN fG■Tj Ji1 s ° _ ...... ■ ' PARK lo� ■■ ••�� BIKE ITROUTEKE PATH/ ' ' � ■ ���` Union P f c ■ ■ ■ acific ••'••.. "" " " •••'•' Q ■■����■i . BELL PROPOSED REGIONAL ■ ■ ■ ' • ■■��� •••• BIKE PATH/BIKE ROUTE �...t.... ...... ........ • . ■ ■� �� ■ ■ • ■ •■• •■• . • • ■ ������� PROPOSED CITY OF VERNON • ■ ■ •�•� ■ ■ •• ■ ■ ■• •.. . ������ SEPARATED BIKEWAY � .�.�..1 • .......s • • • •... ■ • i • ' ■ • M......... ■ ••................ TRANSIT .•■ F I R E S T O N E ■ ■ ■ ■ ■ ROUTES ■ = WALNUT PARK ■O918 '• ' •. .�...y.......................�. •.........■ • • O PROPOSED ECO-RAPID ■ ■ . ■ ■ ■ : ■ : ■ • i • •.� TRANSIT STOP r..:. u.. 5.....�..f.r...�...r.. ' ' ''♦ : 0 SCHOOL VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN FIGURE 1-2: VERNON EMPLOYMENT STATISTICS _ VERNON IS AN E �. EMPLOYMENT c CENTER: 37,442 WORK IN VERNON AND LIVE c�cA OUTSIDE VERNON 106 WORK AND LIVE IN e�kFwq VERNON 223 LIVE IN VERNON AND WORK OUTSIDE VERNON DOWNTOWN THE MAJORITY OF LOS VERNON EMPLOYEES ANGELES LIVE NEARBYE: <1 MILE:8.7% <2 MILES:17.1% <5 MILES:37.8% <10 MILES:57.9% 37,442 223 VERNON i 106 H LEGEND e NUMBER OF EMPLOYEES AC THAT WORK IN VERNON (BY CENSUS TRACT) >75 EMPLOYEES Dm - w 45-75 EMPLOYEES - 20-45 EMPLOYEES 5-20 EMPLOYEES 919 Source:US Census LEHD Origin-Destination Employment Statistics(LODES);2015 VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN FIGURE 1-3: LOCAL EMPLOYMENT & EMPLOYERS L O S E A S T A N G E L E S L O S h Wash AN G E L E S I d • w.• . E _ • • • Q 27th - es- p•7thNr 9Rh •�. w• • • Bandini _ w•M• �� • ��••me.•• • C O M M E R C E • O os An a es River no • Vernon �� • ••• � rter 6' Z6rh • 40044kh 45th• pp•rRePolp _ 44♦h • ryjoj j• • •46th p p • C Exchan • • •• _ ui • • 060 sees • ••.. • y• 48th > • i • « a eonis v • c••• lh "�•• ••� ¢ m• > V � �• • ee •� 0.. oER O h51st m`• �. �' •r �a p •C ta foa 0. itland 5•1.• !� ••• el • •••• :ruitla 55t • J 0 • B E L L • N • 6th ut j w ar 57th • s Sear • Z N • .p: • • MAYWOOD Sin c a O'• N 66644�0»_ RAIL TO RIVER Slauson e • Employment • � a H U N T I N G T O N • 4 c PARK 10•0 � MAJOR EMPLOYERS nion Pa fi f=c Sd o •7 EMPLOYEE COUNT B E L L . 0-50 • 51-200 • 201-500 F L 0 R EN CE - • Sol+ F I R E S T O N E WALNUT PARK 920 VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN FIGURE 1-4: RESIDENTIAL DENSITY mow,"'Wel — AW1 ft ���I���� q � .����.__1_1 � III► 41 ��III __lows , 1 L O S ELAS��1��11111���\ A N G E L E S iyaS A N G E L E S h 27th 28th N d d m u 3 u w' 30tho 5 oo 37thN Bandini 38th 1_ m C O M M E R C E N O os An eles Rivei C O 1 Vernon 1�11 I c ?gth Charter ... Lh 45th y 44th 45th BanaJhi — O mo 46th 3 z Exchange — N o - > ay — O Leonis — 3 District_. v m o .2 50th DZ48thOm n u � V ERN0N oO oo m 49th o v7 Q EI52nd Fruitland T o y m aN Fruitland MINI ut 54th /n so ftamB E L L 6th Y S Sears m Z �-� -t S 1- Density e HUN.7I NGTON-�� n a II_ 1 _ I o PARK _ U f ;_11�1 PEOPLE PER SQUARE MILE IIICIII IJ�II�OIf�� Union Pacific AIIII� <14,645 �����'' IIIIIIIIIIIIIIYIlllllli�j�jj������ Ii,�1� 11 ■I 14,646-22,336 HIM I 1111.1111111 11 ====�����I�1 IIIIIL;.:- __,i�� L 29,08 -29,083 F L O R E N C E - � � ,,,.� � ��_�� _ 11 29,084 IIIII IF n nIIIIIIIII1IIIIW Film 921 WALNUT PARK 111111 I. � 111111iI1� IIIIIII Source:US Census;2076 VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN FIGURE 1-6: COLLISIONS • @qTN sr L O S E 7TH ST A N G E L E S �• E3RD ST @@@L 1<1O<L O 474 EAST LOS ceCVp ,�• • •'1,- A N G E L E S • WHITTIER BLVD E 23RD ST i • 0\� • •� ��Fe `GA,- cab wAsy� '.FAQ ♦♦♦ • E37THST \ • 6gNp �G1-0tv p ,♦�, �JO ♦♦♦ • • • Nye<�p , E V RNON-,OE 01[0 • • P • •CP�C0MMERCE ♦♦� VERNON • • �� ,`� • • •• ♦♦ GVb Serious Injury of a Bicylist ♦ ` _ _ _ • • •�� • • ♦♦♦ dvb Minor Injury of a Bicylist E SLA AVE • • • There were 3 0 collisions within 250ft 0 of the proposed . . 159 LL �, • •�• MAYWO.OD • • • • ns within I mile a �•��0 0 •• of - proposed r j EGAGE AVE ♦ • • project between 2011 ♦ • � w H U N T I N G T 0 N • • •� •• ♦ and 2015. P A R K w Z a �,, �••• •`• , Pedestrian & Bicycle �� a BELL j E FLORENCE AVE Q Q B E L L Q w G A R D E N S z 923 o C U D A H Y wLL • MILES Collisions S O U T H G A T E u o / 1 Source:SWITRS Collision Data;2077 to 2075 City of Vernon Request for Proposals (RFP) Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Addendum 1 OF �Ourq SLY l City of Vernon Public Works Department 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 924 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 1 Addendum 1: Response to Requests for Information June 7, 2018 To allow more time for proposers to respond and to provide more clarity, the following key dates are provided: a) Issue Date: May 24, 2018 b) Deadline for Requests for Information: June 7, 2018 c) Response to Requests for Information: June 11, 2018 d) Proposal Due: June 21, 2018 (revised) e) Interview (if applicable): Week of July 9, 2018 (revised) f) Award (if applicable): August 7, 2018 (revised) g) Notice to Proceed (tentative): August 31, 2018 (new) h) Final Draft Due: January 14, 2020 (new) Question 1: Should Proposers adhere to the schedule and cost allocations by task presented in the City's contract with Caltrans? If not, is there an anticipated timeline and date for when the City expects the project to conclude? Answer 1: The plan must be completed and adopted via resolution by the City of Vernon no later than February 28, 2020. In order for the plan to be adopted via resolution, the Final Draft of the Plan must be received by the City's Contract Administrator no later than January 14, 2020. Per the City's grant agreement with Caltrans, no extensions will be given. The schedule can be modified to best suit the Proposer provided a realistic amount of time is devoted to each task. The budget can be modified to best suit the Proposer provided a realistic amount of money is devoted to each task and that the Proposer's total budget does not exceed $222,600. Question 2: Please explain the intent of sections C, E, and F of the proposal?How is each section different? Should C, E, and F instead be labeled "Project Understanding,"'Approach," and "Scope of Work,"respectively? Answer 2: The City recognizes that sections C, E, and F, among others, are less than clear and considerable overlap exists between them. Please revise Section 7 of the RFP, titled "The Proposal", to read as follows: 7. THE PROPOSAL 925 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 1 The proposal should include, at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP: A. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub-contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. B. Scope of Work, Budget, and Schedule For each sub-task, define the scope of each task including the depth and scope of analysis or research proposed. Discuss specific administrative and operations expertise to be used. For each sub-task, list the responsible party. If the sub-task is proposed to be subcontracted, identify the subcontractor. No work shall be subcontracted unless listed in the technical proposal. Provide a budget for each task and sub-task. Show the start and finish dates for each sub-task. Show the duration of each sub-task and each sub-task's predecessor and successor. Identify each sub-task's deliverable. Discuss methods, specific techniques, and procedures to be employed to ensure quality deliverables will be delivered within the required time frame and within your identified budget. Summarize the above information in an exhibit similar to the "Project Timeline" exhibit shown on page 120 of this RFP. C. Consultant Project Manager: Name the project who will be the primary point of contact for the project and list his/her qualifications, roles, and responsibilities. D. Personnel: Identify the project team. Identify role and responsibility of each member of the project team. Include the amount of time key members will be involved in the respective portions of the assignment. For each key team member listed, provide a detailed description of their qualifications, including their title, licenses, and a detailed professional resume 926 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 1 noting past experiences in similar work efforts. E. References and Previous Experience: The proposal should provide at least three (3) clients for whom the proposer has performed work of similar nature to this request. For those clients, identify the specific work projects that were completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed those projects. Respondents are encouraged to supply relevant examples of their professional product. F. Fees and Costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer's most favorable terms and conditions, since selection and award may be made without discussion with any firm. All prices should reflect"not to exceed" amounts per task. Proposer must offer services at a rate comparable to the rate proposer offers to other governmental entities for similar work. Offering a higher rate to the City than the comparable rate is grounds for disqualification of the Proposer. All cost proposals shall be submitted on Exhibit 10-H of the Caltrans Local Assistance Procedures Manual, herein attached as Attachment "C" of this RFP. G. Affidavit of Non-Collusion. Proposer must submit a completed and signed, "Affidavit of Non-Collusion." (Copy attached as Attachment "A"). Question 3: Does the City have recent traffic counts for all or some of the signalized intersections along the three corridors indicated in the RFP? Answer 3: The City does not have recent traffic counts for the signalized intersections along the three corridors indicated in the RFP. Question 4: Are firms currently working on related projects such as Metro's Los Angeles River Bike Path Gap Closure Project precluded from pursuing the Vernon LA River Path Active Transportation Access Plan? 927 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 1 Answer 4: Firms currently working on related projects are not precluded by the City of Vernon from pursuing this project. Question 5: When should the traffic studies be performed? Task 3.5 "Opportunities and Constraints" states that "For the three corridors, the consulting team will conduct detailed traffic studies at signalized intersections and study what infrastructural elements might need to be relocated..."Should the traffic studies instead be part of Tasks 4.2 "Evaluation of Concepts,"as a key factor to determine the impact of draft concepts on congestion? Answer 5: The Opportunities and Constraints Report will drive the development of Corridor and Gateway Concepts. Please keep Task 3.5 where it is currently located. Question 6: Is form 10-H available to download online? Answer 6: Yes. Exhibit 10-H can be found at: http://www.dot.ca.gov/hq/LocalPrograms/lam/forms/lapmforms.htm Question 7: Is the City able to provide a copy of the Vernon Los Angeles River Path Feasibility Study to Proposers? Answer 7: The Vernon Los Angeles River Path Feasibility Study will be sent to all prospective proposers to the extent that the City is aware of them. Question 8: Page 13 of the RFP states that proposals should be limited to "20 typed 8.5"x 11" pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments)." Can you please clarify the required pieces of information listed on pages 12-13 of the RFP that qualify as "attachments"and thus do not count towards the 20-page limit? Answer 8: 928 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 1 All sections other than the "Cover Letter", "References and Previous Experience," and the "Affidavit of Non-Collusion," count toward the 20-page limit. If the proposer chooses to includes a general brochure of their firm, this material will not count toward the 20- page limit. Question 9: Which sections count as an attachment? Answer 9: See Answer 8 above. Question 10: Which sections count towards the 20-page limit? Do qualifications (resumes and project sheets), fees and costs, references, and forms count towards this limit? Answer 10: See Answer 8 above. Question 11: The RFP states that the page limit excludes cover letter and attachments. Does this mean that Section F (Fees and Costs), which is Caltrans'standard 10-H form, and Section H (Affidavit of Non-Collusion) will not count toward the page limit? Answer l l: See Answer 8 above. Question 12: Section G (Personnel) is a required component of the proposal. It requests "detailed professional resumes."Given the page limit, will brief 112 page resumes of key staff suffice or can we include full resumes as an Appendix? Answer 12: See Answer 8 above. The "Personnel" section will count toward the page limit. Proposers should use their best judgment in determining its length. 929 City of Vernon Request for Proposals (RFP) Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Addendum 2 OF �Ourq SLY l City of Vernon Public Works Department 4305 Santa Fe Avenue, Vernon, CA 90058 Phone: (323) 583-8811 930 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 2 Addendum 2: Change in Scope June 14, 2018 The responsible party for Task 2.1 and Task 4.4 has changed from "City of Vernon" to "Consultant." The total budget has increased accordingly from $222,600 to $229,600. Section 5 of the RFP has been revised accordingly. The revised Section 5 is attached hereon. 931 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 2 5. SCOPE OF WORK The Plan's entire Scope of Work is described below. In order to clearly define the roles and responsibilities of the consultant and the City each task is delegated to a Responsible Party. The City is seeking the services of a highly-qualified consulting firm to perform those tasks below delegated to "Consultant." 1. Project Initiation and Coordination Task 1.1 Project Kick-Off Meeting w/ Caltrans At the outset of the project, the City will hold a kick-off meeting with Caltrans staff to discuss grant procedures and project expectations including invoicing, quarterly reporting, and all other relevant project information. Meeting summary will be documented. Responsible Party: City of Vernon Deliverable: Minutes from the Project Kick-Off Meeting w/ Caltrans within five business days of the meeting Task 1.2 RFP for Consultant Services The City will complete an RFP process for the selection of a consultant using the proper procurement procedures. Responsible Party: City of Vernon Deliverable: RFP for Consultant Services Task 1.3 Project Coordination Coordination will include monthly face-to-face project team meetings with consultants to ensure good communication on upcoming tasks and to confirm the project deliverables are on schedule and within budget. In addition, there will be regular (e.g. bi-weekly) check-in calls with the City of Vernon and consultants, as well as periodic progress reports to ensure coordination between all parties involved to help deliver a plan that will meet or exceed expectations. Caltrans staff will be invited to all team meetings and project check-in calls. Responsible Party: City of Vernon Deliverable: Minutes of monthly face-to-face project team meetings, notes of regular check-in calls, invitations to Caltrans staff to all team meetings and project check-in calls Task 1.4 Project Kick-Off Meeting w/ Project Team Once the consultant team has been procured, the City and consultant will hold a kick-off meeting to discuss project management, goals and objectives, and all other relevant project information. Meeting summary will be documented. 932 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 2 Responsible Party: Consultant Deliverable: Minutes from the Project Kick-Off Meeting w/ Project Team within five business days of the meeting 2. Outreach and Engagement Task 2.1 Community-Based Action Plan The development of a Community-Based Meeting Action Plan will include a detailed outreach plan to the community and advisory groups. Responsible Party: Consultant Deliverable: Community-Based Action Plan Task 2.2 Advisory Committee Meetings The consulting team will facilitate and attend up to four advisory group meetings. These meetings will coincide with the weeks prior to major outreach events and plan drafts. The advisory group will be formed by the City of Vernon and composed of community, business, and government stakeholders. The consultant will facilitate discussion to develop list of key stakeholders, problem or challenge areas to study, and strategies for engaging residents, in particular underrepresented residents. Responsible Party: Consultant Deliverable: Minutes from the Advisory Committee Meetings within five business days of the meeting, list of key stakeholders, list of problem or challenge areas to study, strategies for engaging underrepresented residents Task 2.3 Publicity In order to reach a broad audience, flyers, posters, and digital marketing materials will be coordinated in advance of all outreach events, surveys, and release of draft plans with information on the project/events. All outreach materials will be produced in both Spanish and English. Responsible Party: Consultant Deliverable: Flyers, posters, digital marketing materials, surveys, other outreach materials Task 2.4 "Pop-Up" Events To make it easier for people to learn about and provide input, the consulting team will bring the project to the Vernon community. The consulting team will facilitate two (2) mobile, "Pop-Up" workshops that will present key information on the planning effort and allow participants to share information and feedback. These events will be strategically located to engage the large daytime working population in Vernon and may include a booth near major employers or food trucks. Responsible Party: Consultant 933 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 2 Deliverable: "Pop Up" Events, survey forms documenting feedback from participants Task 2.5 Community Survey A simple bilingual survey will be developed by the consulting team. It will be available online through the city website, distributed with help of the Advisory Group members, and hardcopies will be available at "Pop-Up" events. The survey will solicit input on desired location and type of active transportation improvements along the project corridors and at Los Angeles River Path Gateways. The online survey will allow users to place pins to identify current barriers and recommendations for suggested improvements. Responsible Party: Consultant Deliverable: Community Survey, survey results Task 2.6 Community Feedback Summary The consulting team will periodically summarize and document findings from the outreach events and survey. The findings will be presented at advisory committee meetings and will be incorporated into the final plan. Responsible Party: Consultant Deliverable: Community Feedback Summary 3. Inventory and Analysis Task 3.1 Review Relevant Plans and Studies The consulting team will collect and review available information for the project area, including the Vernon General Plan, Vernon Bicycle Master Plan, Los Angeles County Bicycle Master Plan, Los Angeles River Path Feasibility Studies, infrastructure master plans, and other relevant studies and policies. Responsible Party: Consultant Deliverable: A thorough understanding of the documents listed above as demonstrated in the Existing Conditions Report and the Opportunities and Constraints Report. Task 3.2 Field Visit The consulting team will conduct a one-day visit to coincide with the first advisory group meeting to meet with the project partners and selected stakeholders, and tour and photograph some of the neighborhoods to assess existing conditions. Responsible Party: Consultant Deliverable: Notes and photographs from the Field Visit Task 3.3 Traffic and Bike/Pedestrian Counts The consulting team will collect traffic and bike/pedestrian counts over a multi-day period. This data will be collected along key corridors, near Los 934 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 2 Angeles River Path access points, and at key intersections within the project area. This data will be used to complement existing data collected. The consulting team will analyze collision history and recommend actions to address the walking and bicycling communities' safety concerns Responsible Party: Consultant Deliverable: Motorist, bicyclist, and pedestrian counts over a minimum three-day period collected along key corridors, intersections, and access points. Analysis of collision history, list of recommended actions to address safety concerns Task 3.4 Existing Conditions The consulting team will collect extensive existing conditions data including existing/planned land uses, census/population characteristics, existing/planned bike/pedestrian facilities, travel projections, traffic volume, collisions, employment, property ownership, utilities, aerial imagery, and topography. Key data within the project areas will be mapped for outreach events, advisory committee meetings, and for inclusion in the final plan. Responsible Party: Consultant Deliverable: Existing Conditions Report addressing all items described in Task 3.4. Task 3.5 Opportunities and Constraints Following field visits (3.2), traffic and bike/pedestrian counts (3.3), and collection of existing conditions (3.4), the consulting team will identify opportunities and constraints for major corridors and gateways. Consideration will be given to bicycle and pedestrian routes, intersection conditions, the existing and future land use, traffic volumes, ownership, topography, public right-of-way availability, and physical barriers; bicycle, pedestrian, transit, and vehicular functional/spatial requirements for lane striping, sidewalk improvements, ADA accessibility, transit stops, landscaping, and other conditions for access or enhancement. For the three corridors, the consulting team will conduct detailed traffic studies at signalized intersections and study what infrastructural elements might need to be relocated, such as storm drains, fire hydrants, and sign posts, to add this protected facility. Identify locations for new improvements such as protected turn movements, bike signals, curb extensions, leading pedestrian intervals, and high visibility crosswalks. For the four gateways, determine the feasibility for: 1) new sidewalks, crosswalks, and signal enhancements, 2) bike racks, bike fix-it stations, seating, and other amenities that will strengthen Vernon's active transportation network, 3) opportunities for trees and plants to provide shade and improve stormwater, 4) opportunities for pocket parks with public art and interpretive elements to create much needed park space in a disadvantaged community, and 5) scenic overlook points to the Los Angeles River and downtown Los Angeles that will become destinations and desirable locations that may spur economic development in Vernon. 935 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 2 Findings will be mapped for outreach events, advisory committee meetings, and for inclusion in the final plan. Responsible Party: Consultant Deliverable: Opportunities and Constraints Report addressing all items described in Task 3.5. Task 3.6 Develop Evaluation Criteria The consulting team will develop evaluation criteria for the project in close coordination with the City of Vernon, advisory committee, and outreach events. The criteria will be based on community priorities, site-specific conditions, connections to existing and proposed forms of public transportation, and will be utilized during the evaluation of concepts (4.2) Responsible Party: Consultant Deliverable: Evaluation Criteria 4. Alternatives Task 4.1 Develop Corridor and Gateway Concepts Preliminary Corridor and Gateway Concepts will be developed based on the existing conditions report and input from advisory committee meetings and outreach events. They will include alternative infrastructure alignments for each of the corridors and gateways, standard sections, maps, and supporting graphics. The concepts will be circulated to selected stakeholders including City of Vernon, Caltrans staff, and the advisory group for comment. Any bikeways proposed on the corridors shall reflect the City's Bicycle Master Plan. Preliminary corridor concepts shall implement use of complete streets strategies, systematically assess security and safety threats and may propose pedestrian lighting, shorter, high-visibility crossings, and bikeway designs that minimize collisions. Responsible Party: Consultant Deliverable: Corridor and Gateway Concepts addressing all of the items described in Task 4.1. Task 4.2 Evaluation of Concepts The corridor and gateway concepts (4.1)will be analyzed based on evaluation criteria (3.6). Proposed alternatives will be ranked side-by-side to evaluate how well each concept responds to community needs and goals. Responsible Party: Consultant Deliverable: Evaluation of Concepts Task 4.3 Develop Preferred Corridor and Gateway Concepts Concepts (4.1) will be synthesized into primary concepts for all corridors and gateways based on community feedback, advisory committee 936 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 2 feedback, and evaluation of concepts. Final sections, maps, and supporting graphics will be developed and shared with the public online and at outreach events for review. Responsible Party: Consultant Deliverable: Preferred Corridor and Gateway Concepts Task 4.4 Implementation Strategy Provide an implementation strategy including phasing and funding that coordinates with the implementation of the Los Angeles River Path in Vernon. Identify sources for funding, including the funding for land acquisition, final design, and construction. Provide list of funding sources to the consultant for inclusion in the draft plan. Responsible Party: Consultant Deliverable: Implementation Strategy 5. Active Transportation Access Plan Task 5.1 Administrative Draft Plan Based on preferred design alternatives (4.3) advanced through advisory committee meetings and outreach, an administrative draft plan featuring an overall layout of work to-date will be prepared and presented for comment and feedback from the City, Caltrans, and relevant councils and commissions. Responsible Party: Consultant Deliverable: Administrative Draft Plan, presentations to the City, Caltrans, and relevant councils and commissions. Task 5.2 Draft Plan Based on comments to and expanding upon the administrative draft plan, the draft plan will include existing plan reviews, inventory and analysis, concept alternatives, preferred concepts, and implementation strategies. The Plan will be presented for final comment and feedback from the City, Caltrans, relevant councils and commissions, and the community both online and at the final outreach event. Responsible Party: Consultant Deliverable: Draft Plan, presentations to the City, Caltrans, and relevant councils and commissions. Task 5.3 Final Plan Based on comments to the Draft Plan, a Final Plan will be developed and made publicly available. Responsible Party: Consultant Deliverable: Final Plan 937 City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals, Addendum 2 Task 5.4 Plan Adoption Final Plan will be presented at the City Council meeting for adoption. The City of Vernon and consulting team will address any critical issues that arise. Responsible Party: City of Vernon Deliverable: City Resolution adopting the Plan 6. Fiscal Management Task 6.1 Invoicing Caltrans The City of Vernon will submit complete invoice packages to Caltrans district staff based on milestone completion at least quarterly, but no more frequently than monthly Responsible Party: City of Vernon Deliverable: Invoices to Caltrans Task 6.2 Quarterly Reports to Caltrans The City of Vernon will submit quarterly report to Caltrans district staff providing a summary of project progress and grant/local match expenditures. Responsible Party: City of Vernon Deliverable: Quarterly Reports to Caltrans 938 EXHIBIT B PROPOSAL 939 28 alter PLANNING+DESIGN CITY OF VERNON Professional Services for • • of VERNON LOS ANGELES RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN June : : Revised July 19, 2018 PREPARED Alta Planning + Design IN ASSOCIATION WITH: Fehr & Peers AIIIIIIIIIIIIIII11k *:, a r k tM Air l SOUTH gP.N\C \ • l- Table of Contents A. Cover Letter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i B. Scope of Work, Budget, and Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Project Understanding and Approach . . . . . . . . . . . . . . . . . . . . . . . . . .1 Scope of Work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 C. Consultant Project Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 D. Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 E. References and Previous Experience. . . . . . . . . . . . . . . . . . . . . . . . . . . . A F. Fees and Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 G. Affidavit of Non-Collusion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 941 alta 617 W. 7th Street, Suite 1103 A. COVER LETTER Los Angeles, CA 90017 (213)489-7443 PLANNING+DESIGN www.altaplanning.com June 21,2018 Revised: July 19, 2018 City of Vernon Attention: Daniel Wall, Director 4305 Santa Fe Avenue Vernon, CA 90058 Re: Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Dear Mr. Wall and Members of the Selection Committee: Congratulations on winning a Caltrans Sustainable Transportation Planning Grant!Alta Planning+Design(Alta) is pleased to submit this proposal to help the City develop feasible recommendations to improve connec- tivity and safety to the upcoming Los Angeles River Path. Alta is the leading active transportation planning and design firm in California, having developed numerous active transportation, Complete Streets, and streetscape projects throughout the state, including the recently completed Vernon Bicycle Master Plan and City of Vernon LA River Path Feasibility Study. The Alta team includes subconsultant Fehr& Peers, who bring expertise in freight and goods movement as well as in the evaluation of potential traffic impacts, and will provide defensible data and metrics to support design decisions. We understand the importance of using context-sensitive, creative solutions to reflect the unique industrial character of Vernon. Our project team's local experience and understanding of the city, its communities, priorities, and connectivity to the LA River will allow us to begin this project from an advanced stage, and we are excited to continue our work with the City of Vernon. In addition to meeting all of the minimum requirements listed on pages 1041 of the RFP, there are several unique benefits Alta offers to this project: • Unparalleled Active Transportation Plan Experience: The Alta team includes tested leaders of active transportation planning, project development,trail design, and public outreach.Alta is working with Metro on the design of the 8-mile LA River path gap closure, and will see to it that there is strong coordination throughout this project when evaluating access points and on-street connections. As part of their work on the Interstate 710 Livability Initiative and the Rail to River Active Transportation Corridor EIR, Fehr & Peers brings the experience of local intersection evaluation and on-street routing options. • Community Engagement: Alta excels at reaching a diverse range of community members through outreach events, in-person and online surveys, canvassing, social media, and one-on-one discussions with key stakeholders. We will listen to Vernon's residents, business owners, and commuters to determine design implementation strategies that prioritize community-centric projects, minimize disruption to busi- ness operations, and provide clearly delineated access to the Los Angeles River. The Alta team includes staff who have previously worked with Vernon's community and stakeholders, who will attend community events where visitors will have the opportunity to ask questions, provide feedback, and discuss the plan. Our outreach staff are bilingual (Spanish and English)and we will provide printed outreach materials in both languages. The team will help identify key stakeholders for one-on-one outreach, who can help multiply our efforts by becoming representatives of the larger community. 942 transportation I recreation I innovation Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design . Innovative Design and Implementation: Alta's design staff excel at assisting agencies with bicycle and pedestrian facility design, developing multifunctional infrastructure, and implementation. From city-wide master plans to small-scale plazas and tactical urbanism events, Alta is adept at designing projects that connect people and places, creating lively urban spaces reflective of place and community. Alta's active transportation designs combine established best practices with a forward-thinking approach that helps create the best practices of tomorrow. As Principal-in-Charge, I will oversee the work of the Alta team, guiding effective review and quality control measures. Project Manager James Powell,ASLA,will manage the day-to-day operations of the project.James was a key team member in the development of the Vernon LA River Path Feasibility Study and understands firsthand the challenges involved in balancing community values with policies, design recommendations, and project objectives. We are well positioned to provide Vernon with an access plan that reflects community values, improves walking and bicycling safety and connectivity, and is based on best practices with a focus on implementation. We look forward to the next steps of your selection process. If you have any questions, please feel free to contact me at (213) 437-3064 or at emilyduchon@altaplanning.com, or Project Manager James Powell at (213) 437-3336 or jamespowell@altaplanning.com. This proposal shall remain valid for a period of 90 calendar days after the date of submittal. Sincerely, Emily Duchon, LEED AP,ASLA Greg Maher, PLA,ASLA Principal-in-Charge,Alta Planning + Design Vice President,Alta Planning + Design Primary Contact Officer Authorized to Bind the Firm I w . w Q 0 a J 1 I Q 1 I u �„11r�lll A conceptual gateway example helps envision the potential for a pocket park at the Atlantic Avenue entrance to the LA River Path. 943 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design B. SCOPE OF WORK, BUDGET, AND SCHEDULE ENIMW Project Understanding and Approach Downey Road, and ends at Atlantic Boulevard, The goal of this plan is the evaluation of three bikeway where the existing LA River path currently termi- corridors and four access points to the LA River. The nates. It is centrally located in the city, and has plan will coordinate with stakeholders, agencies, four lanes with on-street parking and a center residents, and businesses, combine this feedback turn lane. with a thorough review of existing conditions and Three of the four access points to be evaluated in previous planning documents, and a robust evalu- the plan are at the eastern terminus of each of the ation process that balances traffic impacts, safety, above corridors. The fourth access point is the inter- cost, constructability, and local needs. Findings will section of 26th Street and the River. The southern- be summarized throughout the project, design alter- most access point at Atlantic Boulevard is adjacent natives will be both conceptualized and evaluated, to a property that the City of Vernon has consid- and the results of these processes will ultimately be ered purchasing to develop into a park. This parcel combined into a final plan for adoption by the City. provides a great opportunity to join the existing LA The Vernon Los Angeles River Path Active River path to the new portion that will pass through Transportation Access Plan (Plan)will build upon two Vernon. Evaluating these access points will involve recent efforts undertaken by the City of Vernon to study of potential connections between the ends of improve active transportation: the Vernon Bicycle these corridors and the river itself, and possibilities Master Plan and the City of Vernon LA River Path for developing these access points into iconic gate- Feasibility Study.These two projects,both completed ways for the City, with opportunities for landscape by Alta, identified priority corridors throughout the areas, wayfinding, and public amenities. city and key access points to the LA River from Alta's work includes all stages of planning, design, the city's street network. While Metro has recently engineering, and implementation. Our team leaders secured funding to design and construct the LA River bring many years of experience implementing path through the city, connections to the river, gate- transportation facilities and managing community ways at access points, and key linkages between outreach and environmental concerns. We take these access points and destinations within the city special pride in our ability to generate effective are not included in that project. and realistic designs that can reflect, motivate, and The corridors have the following characteristics: inspire movement towards a more beautiful, sustain- able public realm. . 37th Street, from Santa Fe Avenue to Soto Street, Alta will leverage its previous work with the City spans two major north-south thoroughfares, of Vernon and current work with Metro on the LA and intersects the Harbor Subdivision, a poten- River Gap Closure Project to bring a well-estab- tial future active transportation corridor. At Soto lished context to the project, and to ease coordi- Street, the corridor meets one of the only nodes nation between LA River design efforts and in-city of services in the city, with several restaurants, connectivity. and Farmer John, one of the largest employers in the city. Access to the LA River is anticipated at The Alta team includes frequent teaming partner, this node. 37th Street has four to six travel lanes Fehr & Peers, who will conduct vehicular, bicycle, through this area,with center turn lanes,on-street and pedestrian counts, support stakeholder meet- parking,right and left turn lanes,and merge lanes. ings, and, most importantly, evaluate the impacts • Vernon Avenue connects to City Hall at Santa Fe of proposed designs on existing traffic patterns. Avenue at the west and is one block south of the The Alta team understands that the safety and LA River where Vernon Avenue ends at Downey connectivity of these protected bikeway corridors Road on the east. It has four total travel lanes is a priority for residents, workers, and visitors to without a center turn lane. the city, but must be balanced with a careful study • Leonis Boulevard begins at Pacific Boulevard on of potential impacts to business operators, freight the west, becomes District Boulevard east of operations, and all forms of mobility within the city. 944 1 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design Outreach will take a multifaceted approach, using review by principals, and (3) in-house scheduling stakeholder meetings to address key local repre- and management tools. sentatives, on-site pop-up events to meeting the The 0A/0C process will be led by Principal-in-Charge community where they live and work, and surveys to Emily Duchon, whose primary role will be to see to cover a broader reach. the integration of goals of the project for Vernon and Design alternatives and recommendations will be to verify the accuracy and consistency of project based upon established best practices and consider deliverables. Vernon's unique context. Considerations will be made to accommodate driveways, turning radii, Time and Budget Management high levels of truck traffic, and city-specific street Alta Project Managers use Deltek Vision software sections. Access points will engage nearby busi- to manage the complete lifecycle of a project. Time nesses to balance ease of access, employee needs, commitments,project costs,and fees are captured in safety, and security. real time for accurate and complete client budgeting Outreach, site analysis, recommended design, eval- and billing. Project cost control will benefit from our uation results, and implementation strategies will be strong, experienced project management team with synthesized into a concise, well-documented, and a proven track record, and open lines of communica- visually appealing plan for adoption by the City. tion between the project team and the City. Producing a high-quality project that meets the City's needs, schedule, and budget requires an understanding of the concerns of the City, the local business and residential communities, and relevant SCOPE OF WORK stakeholders and agencies. Alta uses the following The following work plan and scope provides detail approaches for delivery of quality projects to our for the specific tasks, meetings, and deliverables clients. required to bring this project to completion in a timely Effective Communication with Strong and fiscally responsible manner. The responsible party is identified for each subtask in parentheses. Project Management Any tasks identified as the sole responsibility of the . Regular Team Calls. Alta believes in effective City are listed as such below.A detailed schedule for coordination and communication with our clients. each subtask has been included after the work plan. Throughout the project, Alta will host bi-weekly coordination calls to keep the project moving Task 1. Project Initiation and forward on schedule and budget. Coordination • Monthly Progress Reports. We will produce Tasks 1.1 and 1.2 are solely the responsibility of monthly progress reports that summarize tasks the City. completed, and outline tasks to be completed in the coming month. TASK 1.3 PROJECT COORDINATION (City and . Meeting Summaries and Action Items. Alta will Consultant) produce detailed meeting summaries covering the Alta will participate in monthly in-person meetings discussion items and will include a list of follow-up with City staff to report on project progress, discuss tasks and the responsible party for each task. work to-date, review upcoming deliverables, and provide any schedule updates. Quality Assurance/Quality Control To accompany project meetings, Alta will provide Alta maintains a quality assurance/quality control monthly progress reports to the City, to include: system along with strict adherence to established work completed to date; potential problems and business procedures. Our team employs a three-tier resolutions; work remaining; anticipated challenges; quality control system that includes (1) an in-house budget status and analysis; schedule status/update editor who reviews all materials, (2) independent (tracking actual versus planned progress). 945 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design For efficiency, monthly meetings will,when feasible, aware of the project and have the opportunity to take place in conjunction with other project meet- provide input. The Alta team will bring forward an ings or site visits. Biweekly check-in calls will occur innovative outreach toolkit that includes: on-site between progress meetings to maintain ongoing pop-up events; a core working group; in-person, project communication. online, and paper surveys; site walks; and interac- tive online mapping tools. Alta will work closely TASK 1.4 PROJECT KICK-OFF MEETING WITH with the City of Vernon to see that the outreach PROJECT TEAM (City and Consultant) and engagement process addresses key compo- The Alta Team will attend a project kick-off meeting nents of business vitality, vehicle infrastructure and with City staff to establish project communication efficiency, mobility, safety and preservation, and channels, confirm project goals and objectives, health and social equity, particularly in regards to discuss any necessary modifications to project residents and employees who are often underrep- scope or schedule, and exchange other key project resented in planning processes. Alta will provide a information. Alta will provide a project management draft Community-Based Action Plan for review by the work plan (PMWP) that includes objectives, organi- City as well as key stakeholders and other agencies. zation, scope of services, schedule, budget, QA/ The revised final Community-Based Action Plan will QC procedures, communications, document control, be prepared in response to comments on the draft, cost controls, invoicing, and reporting for the devel- and will guide the project's outreach efforts through opment of the plan. its duration. Alta will provide revisions to the action plan as needed,should modifications to the project's Task 1 Deliverables: outreach strategy occur, and will include the action . Task 1.1 Project Kick-Off Meeting with Caltrans and City plan in the final plan prepared in Task 5. of Vernon (no consultant involvement) TASK 2.2 ADVISORY COMMITTEE MEETINGS • Task 1.2 (Consultant) RFP for Consultant Services (no consultant The Alta team will work with the City Project Manager involvement) to develop an Advisory Committee Group (ACG) • Task 1.3 consisting of community organizations, businesses, Attendance at monthly project team meetings and government stakeholders, including representa- • Monthly agendas and project progress reports tives from Vernon Chamber of Commerce, Vernon • Monthly progress reports, budget update, and City Elementary School, Vernon Village Apartments, invoices mobility advocates, homeowners' associations, Meeting notes with action items for each emergency responders, warehouse and manu- monthly meeting facturing advocates, utility companies, and others Facilitation of bi-weekly status update phone who may have been underrepresented in other calls planning processes. The City Project Manager will . Task 1.4 guide the development of the ACG and identify key Attendance at project kick-off meeting City departments who will have a role on the ACG, Kick-off meeting agenda, sign in sheet, and including Public Works & Development Services, project management work plan Health, Public Utilities, and Police Department. Meeting summary and action items Four ACG meetings are anticipated over the life of the project. These meetings will coincide with major Task 2. Outreach and Engagement outreach events and plan drafts. This task includes TASK 2.1 COMMUNITY-BASED ACTION PLAN conducting planning sessions between Alta and (Consultant) City staff approximately one month in advance of Alta will work closely with City staff to see that the each ACG meeting to define meeting objectives five project objectives identified in the grant appli- and agenda, presentation content and materials, cation are carried through for the project duration. and the facilitation approach. The purpose of these One of the key components of the outreach and meetings is for the ACG to provide information and engagement process is ensuring stakeholders are guidance to the project team but also for the ACG g46 to encourage participation from their representative 3 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design groups when possible. Alta will also report findings for public-facing materials. Alta will provide a draft from the outreach and engagement processes and of all materials and respond to one written set of share project progress. comments from the City Project Manager. Alta will lead development of the technical informa- TASK 2.4"POP-UP" EVENTS(Consultant) tion, presentation materials, and facilitation tools/ Alta will host two "pop-up" or mobile outreach materials for up to four meetings. Discussion points events. The outreach will take place in two different and outcomes will be documented along with a locations in the project area to reach the greatest concise written summary after each ACG meeting. number of businesses and employees. Alta will Alta will conduct all notification and ACG outreach, be responsible for identifying the locations and as well as coordination of meeting venues. promoting the two events using the flyers, posters, ACG meetings will be varied in terms of location, and digital materials created in Task 2.3. Alta will topic, and format. The first meeting will coincide develop public input materials specific to each with the field visit in Task 3.2. Subsequent meetings event. The format will have a clear, bilingual display may include additional site visits and opportunities of information and input methods/forms that allow to observe behaviors and issues, meetings to tour participants to quickly learn about the project, and local business activities, or walk audits of conditions to provide meaningful input in a short timeframe. surrounding residential areas. Comment cards will also be provided for written When meetings occur in traditional settings,Alta will, feedback and take-home use.The City may consider for members unable to attend in person, facilitate conducting one of these events concurrently with conference calls or screenshares and provide any the forthcoming Vernon + Huntington Park Open meeting materials subsequently as a virtual meeting. Streets event on August 19, 2018, or staffing a booth Alta will work closely with the City to development at this event to expand outreach possibilities. meeting content. The goal of these events is to increase knowledge about the Access Plan, increase visibility and partici- TASK 2.3 PUBLICITY(Consultant) pation from employees and businesses throughout Alta will develop public facing materials in Spanish the city. Additionally, the "pop up" events can occur and English in collaboration with the City. The at distinct phases of the project to provide unique purpose will be to reach a broad audience and opportunities for feedback and public comment. inform the community about the project purpose Following each event, the Alta team will develop a and latest developments, and to collect input one page graphic and written summary of the key on community priorities for the City's programs comments and driving ideas observed. and projects for trail access in the near and long- term. Public facing materials will take the form of one flyer, one poster, one fact sheet, and digital marketing materials that will be customized for up ' to four social media outlets as part of each publicity ` campaign. Materials will promote each ACG meeting and pop-up event. Alta will develop highly graphic, _ easy to read, public facing materials in both Spanish and English for City Project Manager review. Alta will post details and updates to the existing -- bikevernon.org website and social media accounts, otherwise it is assumed that City staff will secure the details related to digital release. In the beginning of the outreach and engagement - process, Alta will collaborate with the City Project Alto's experience working with the Vernon commu- Manager to create one visual language that includes nity will be leveraged to help elicit valuable feedback a logo, color, and font palette to create branding from residents, employees, and business owners.As a continuation of his role on the Feasibility Study, for the Vernon Los Angeles River Path Active Rodrigo Garcia-Resendiz will be the lead staff 947 Transportation Access Plan and give consistency member at the community events. 4 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design The Alta Team will conduct one additional targeted summary will be folded into this high level summary. focus group meeting with the business community. Alta will provide interim summaries of outreach events Commercial and industrial uses in Vernon are a big and survey responses at each ACG meeting. component of what makes up the daytime popula- tion and traffic. Key businesses and trucking compa- Task 2 Deliverables: nies in Vernon can be engaged for this meeting, • Task 2.1 which will leverage the goods movement experience » Draft Community Based Action Plan of Fehr & Peers to discuss the plan with business » Final Community Based Action Plan owners and employees, to find ways the plan can . Task 2.2 benefit the everyday users of Vernon's streets and > Facilitation of four ACG meetings that greater business interests are supported. The » Agenda, presentation content/materials Alta Team will work with the advisory committee to » One page graphic and written summary of each secure the venue and date, determine the list of key ACG meeting stakeholders and strategize on effectively engaging , Task 2.3 the business population in Vernon. Effective commu- » English and Spanish publicity materials nication and engagement is of upmost importance to » Two flyers, two posters, one fact sheet, eight our Team; Spanish-speaking staff can be provided. social media posts TASK 2.5 COMMUNITY SURVEY(Consultant) . Task 2.4 Alta will develop a bilingual survey (Spanish and » Set up and breakdown of"pop up" events English)that will be graphic and easy to understand, » Two sets of English and Spanish display boards to solicit feedback on desired access points and the » Two sets of English and Spanish feedback forms types of active transportation improvements along » English and Spanish Comment Cards the project corridors and at the LA River gateways. » Two pop-up event summary memos Alta will provide recommendations to the City on » One focus group event with trucking how to best integrate the survey into the overall companies outreach and engagement process. The survey will >> Summary of focus group meeting be available in both online and print formats, and Task 2.5 distributed via the City's social media outlets, at » Online and paper-based bilingual survey outreach events,and with the help of ACG members. > Interactive online map The online component of the survey will include an > Periodic summaries of survey results interactive map with the project areas clearly delin- » Survey summary eated, allowing users to visually identify barriers to Task 2.6 travel and desired improvement locations. The City >> Community feedback summary Project Manager will be responsible for posting the Summaries of outreach-to-date at each ACG survey to the City's website. meeting Following the survey period,Alta will develop a brief two page summary that highlights common themes Task 3. Inventory and Analysis from the survey, concerns from the participants, TASK 3.1 REVIEW RELEVANT PLANS AND STUDIES and any desired outcomes beyond the scope of this project. (Consultant) The Alta team will conduct a review of previous TASK 2.6 COMMUNITY FEEDBACK SUMMARY studies and planning efforts, and seamlessly carry (Consultant) forward work completed on the Vernon Bicycle Alta will take the collected outreach materials and Master Plan and City of Vernon LA River Feasibility results from the above tasks and develop a graphical Study. Other documents to review will include the outreach summary document that for incorporation Vernon General Plan, freight plans, infrastructure into the final plan. The summary will feature maps master plans, the LA County Bicycle Master Plan, of identified issues, high-level summary analyses, produced by Alta, and Metro's Active Transportation and photos from events. Comment card comments Strategic Plan, produced by Alta and Fehr & Peers. will be compiled into a Microsoft Excel matrix for City Other relevant plans and studies will be discussed at 948 use. The two "pop up" summary memos and survey the project kick-off meeting. This document review 5 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design will be summarized in memo format, for inclusion in and driveways will be collected. Observations will the administrative draft plan.Alta will respond to one be made of existing peak PM hour traffic volumes, round of consolidated written project from the City to turning movements, vehicle queue lengths, and revise this memo. traffic signal timings. Traffic analysis and LOS for 11 intersections will be based on the methodology in TASK 3.2 FIELD VISIT(Consultant) the Highway Capacity Manual. The Alta team will conduct a field visit that will also serve as the first ACG meeting, allowing key project Maps will use aerial imagery and topography base stakeholders to meet the project team and each layers as appropriate, and will tell the story of the other and witness project locations, opportunities, project's purpose and need. Maps will be formatted and constraints firsthand. Existing conditions will be for display at ACG meetings and outreach events, as noted for both the built environment and for observed well as for inclusion in the final plan. An accompa- travel modes and behaviors. Alta will provide base- nying summary memo will provide an overview of maps for attendees, an agenda, and an overview of existing conditions. Alta will provide maps and the the project's goals, objectives, and scope. Alta will memo in draft format to the City, and will respond to document this visit with maps, photos, and notes. one round of consolidated,written comments. TASK 3.3 TRAFFIC AND BIKE/PED COUNTS TASK 3.5 OPPORTUNITIES AND CONSTRAINTS (Consultant) (Consultant) Fehr & Peers will conduct vehicular, bicycle, and Alta will build upon information gathered in tasks 3.2, pedestrian counts at key locations along the Class IV 3.3, and 3.4 to form an opportunities and constraints separated bike lanes planned for 37th Street,Vernon analysis for the project area.This process will identify Ave and Leonis Blvd. Fehr & Peers will collect PM significant challenges to the project's three corridors peak period traffic counts (4:00 PM to 7:00 PM) at 11 and four access points, as well as key opportuni- locations for three weekdays.The counts will include ties to enhance the project by leveraging adjacent vehicular traffic, including people riding bicycles and land uses. This analysis will include connections to walking. Locations will include the project's four transit, physical barriers, gaps in pedestrian facilities access points to the LA River and major intersections and ADA routes, opportunities for roadway recon- along the three primary corridors.This data will build figuration, and locations for enhancements beyond upon counts conducted during the Vernon Bicycle transportation,such as landscape,gateway features, Master Plan, will be added to the existing conditions benches, bike racks, signage, and others. report in Task 3.4, and will directly contribute to the Fehr & Peers will evaluate intersection operations, evaluation of proposed designs. intersection configurations, signal phasing, multi- modal traffic counts, and multi-modal interac- tions. This could include a discussion of locations Alta's existing conditions evaluation will take the with excellent/failing levels of service, observed form of maps illustrating project area characteristics, including both physical and socioeconomic levels. Data to be mapped include: population density, income, means of transportation to work, vehicle ownership; existing and planned land uses; existing ,I and planned bicycle and pedestrian facilities; employment density and major employers; utilities along the corridors; existing and projected traffic demand; land ownership; right-of-way; and lane and intersection configurations. . 1 Traffic conditions will be captured via field observa- tions of the project location and surrounding roadway network to verify existing intersection control, lane configurations, and other roadway characteristics. Alta's previous efforts in Vernon have included agency and stakeholder walking tours to help the Field observations of infrastructural elements such project team understand site conditions and build as storm drains,fire hydrants, sign posts, bus stops, upon institutional knowledge. g49 6 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design interactions between freight vehicles and people . Task 3.2 bicycling, and identifying tradeoffs associated with » Facilitation of field visit with ACG members potential corridor concepts. Left-turn movements for » Agenda, basemap, and project info sheet larger transport vehicles accessing adjacent proper- >> Written summary of field visit with accompa- ties will be observed. Fehr& Peers can also conduct nying map and photos an AutoTurn analysis to assist with the identification . Task 3.3 of potential turning movement conflicts that will Traffic, bicycle, and pedestrian counts at 11 inform the concept development. locations Maps produced for this task will be formatted for Traffic count maps and summary, as well as display at ACG meetings and outreach events, and raw count data for inclusion in the final plan. An accompanying . Task 3.4 summary memo will provide detailed descriptions of >> Existing conditions maps and memo mapped items.Alta will provide maps and the memo One round of edits based on written in draft format to the City, and will respond to one comments from the City round of consolidated, written comments. . Task 3.5 TASK 3.6 DEVELOP EVALUATION CRITERIA » Opportunities/constraints maps and memo (Consultant) > One round of edits based on written The Alta Team will develop evaluation criteria in comments from the City response to information gathered throughout Tasks 2 • Task 3.6 and 3. The criteria will be formulated collaboratively » Draft evaluation criteria with accompanying with City staff, the ACG, and other partners identi- presentation to ACG fied through the outreach process, and feedback » Final evaluation criteria received from outreach will help determine commu- nity priorities. Traffic-oriented evaluation criteria will Task 4. Alternatives focus on peak hour LOS, peak and/or daily multi- TASK 4.1 DEVELOP CORRIDOR & GATEWAY modal activity levels, and potential for mode shift CONCEPTS(Consultant) and associated benefits. Because Vernon's built Alta will build upon analysis conducted in Task 3,and environment is primarily industrial/commercial and feedback received in Task 2, to create two concept many development projects are likely to focus on designs for each corridor. Designs will include vehicular-oriented land uses and improvements, we proposed street cross sections, intersection treat- also propose to offer a checklist of considerations ments, photo simulations, and representative photos that relate to the quality of the multimodal envi- of recommended features. Three concept designs ronment for City staff to review when evaluating proposed improvements/mitigations to the City's roadway system. Among these criteria will be direct traffic impacts, which will be based upon measured and historical traffic and modeled with industry best practices.The iM draft evaluation criteria will be presented to the City and at one of the ACG meetings for discussion,feed- back, and prioritization, and revised to form the final criteria.The final criteria will be applied in Task 4.2 to concepts developed in Task 4.1. Task 3 Deliverables: Task 3.1 Alta designed the Stocker Trailhead at Park to Playa Memo summarizing document review with the goal of providing a recognizable, iconic One round of edits based on written comments gateway to this regional trail, complete with native from the City plantings, community amenities,parking, and storm- water catchment areas. 950 7 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design will be presented for each gateway, showing a turn signal phases, dedicated bike signal phase, and varied approach to landscape, amenities, , and city leading pedestrian intervals can be evaluated as identity. Coordination with the LA River design team part of the traffic operations analysis. will be key in developing access point designs, as A preferred concept will be selected and developed the location of ramps, gates, and transitions will further in Task 4.3, and a memo describing the eval- directly influence access point design. This design uation process will be produced for the final plan. process will be guided through an outreach process that will include the ACG, businesses, residents, City TASK 4.3 DEVELOP PREFERRED CORRIDOR AND and Caltrans staff, and other stakeholders identi- GATEWAY CONCEPTS (Consultant) fied as the project progresses. Alta will present the The outcomes of Task 4.2 will determine a set of concept designs at one of the four ACG meetings, preferred concepts for the project corridors and and provide a design memo to the City for distribu- gateways. A preferred concept will be refined for tion to stakeholders, Caltrans, and the ACG. each corridor and gateway, with updated graphics, TASK 4.2 EVALUATION OF CONCEPTS maps, sections, and photo simulations produced (Consultant) to share with the ACG, stakeholders, and commu- The corridor and gateway concepts from Task 4.1 will nity. Alta will provide these graphics in formats be analyzed based on the evaluation criteria devel- appropriate for sharing via email, on social media, oped in Task 3.6. Concepts will be ranked side-by- PowerPoint presentations, and presentation boards.Graphics will be provided to the City in draft format side to evaluate how well each concept responds to community needs and goals, project objectives, for one round of revisions before public distribution. traffic impacts, and constructability. TASK 4.4 IMPLEMENTATION STRATEGY (Consultant) The traffic operations analysis will utilize the Alta will provide an implementation strategy memo, projected traffic forecasts to determine the resulting to include project phasing and funding opportuni- traffic operations at the 11 study intersections. ties. This strategy will closely align with the design An assessment will be made of projected oper- and implementation of the LA River Path through ating conditions under two scenarios: the existing Vernon, and will leverage Alta's involvement in that scenario will evaluate the counts obtained for this project to create a coordinated effort that enhances effort to establish baseline LOS and operating condi- both projects. Cost estimates will be provided for tions; the future plus project scenario will evaluate the preferred concept designs, including design, the project's performance in a future year scenario construction, potential environmental review, ROW and compare to the no project scenario to under- acquisition or easements, and contingencies. stand how the evaluation criteria established in prior Funding opportunities will be listed and linked to tasks applies to the proposed projects. specific phases of project development. The memo The Alta team will work with City staff to establish will be provided to the City in draft form, for one the growth parameters for establishing the future round of revisions,then included in the final plan. traffic scenario and PM peak hour traffic operations will be reported under each scenario. Task 4 Deliverables: Task 4.1 It is anticipated that in the design alternatives, inter- > Two concepts for each corridor sections will be reconfigured to accommodate the » Three concepts for each gateway bikeway facility. The operations analysis will help » Supporting maps and graphics for all concepts evaluate determine the overall changes in perfor- > Formatting of materials for presentation and mance resulting from the proposed bikeway design distribution alternatives in a way that considers vehicular opera- Task 4.2 tions and potential changes to circulation patterns Evaluation matrix and results and mode shift. Additional improvements including Memo of evaluation process and findings the relocation of infrastructural facilities will be iden- tified if found necessary to achieve the City's opera- Task 4.3 tional goals. New improvements such as protected >> Refinement of one preferred concept for each corridor and gateway 951 8 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design • Graphic materials formatted for public presen- TASK 5.4 PLAN ADOPTION (City) tation and distribution Alta will, at the City's request, attend a City Council • One round of edits based on written comments meeting to present the Final Plan or support a City from the City staff presentation. Any critical issues that may arise Task 4.4 from this meeting will be addressed through a revi- Implementation strategy memo sion to the plan, an amendment to the plan, or by One round of edits based on written comments answering questions from the Council. from the City Task 5 Deliverables: Task 5. Active Transportation Access . Task 5.1>> Administrative Draft Plan in PDF format Plan » One round of revisions based upon consoli- TASK 5.1 ADMINISTRATIVE DRAFT PLAN dated comments received from the City, (Consultant) Caltrans, other agencies, commissions, coun- Alta will compile the memos and supporting maps cils, and the community. and graphics produced to-date into an Administrative . Task 5.2 Draft Plan. This document will present a draft graph- » Draft Plan in PDF format for online distribution ical template for the final plan, and will provide the » PowerPoint presentation summarizing key ACG and other stakeholders an opportunity to give elements of the plan feedback on the content, presentation, and order of >> One round of revisions based upon consoli- information to be included in the final plan. At the dated comments received from the City, City's discretion, Alta will present this draft at one of Caltrans, other agencies, commissions, coun- the ACG meetings, and will provide the draft in PDF cils, and the community. format for the City to distribute to councils, commis- Task 5.3 sions, Caltrans,and other interested parties.Alta will » Final Plan in PDF format, in online and press- meet with the City to discuss comments received on ready formats this draft, and determine the format of the Draft Plan » One additional round of revisions to the Final to be produced in Task 5.2. Plan in response to City Council comments TASK 5.2 DRAFT PLAN (Consultant) during Task 5.4 Based on comments received and expanding upon » Up to five (5) printed and bound copies of the the Administrative Draft Plan, the Draft Plan will adopted Final Plan include existing plan reviews,inventory and analysis, Task 5.4 concept alternatives, preferred concepts, and imple- PowerPoint presentation summarizing key mentation strategies. The plan will be presented for plan elements final comment and feedback from the City of Vernon, >> Attendance at one City Council meeting Caltrans, relevant councils and commissions, and to (Optional) the community both online and at the final outreach event.Alta will provide the Draft Plan to City staff for one round of revisions before submitting a revised Task 6. draft plan for public review. Fiscal Management TASK 5.3 FINAL PLAN (Consultant) Tasks 6.1 and 6.2 are solely the responsibility Alta will incorporate comments received on the Draft of the City. Plan to produce a Final Plan. This document will be Task 6 Deliverables: provided to the City in PDF format, at resolutions . Task 6.1 suitable for both online posting and printing. Alta » Invoicing (no consultant involvement) will respond to one additional round of comments, o Task 6.2 consolidated by City staff, including any comments Quarterly reports (no consultant involvement) received during the public review period prior to final adoption in Task 5.4. 952 s Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design ca N x ME Q x . ME CM ro x >O .._ Q N .. CM . ._. .. (D �n ® x I . . .. mm MM . .. . VMM CT _ . ON ON Ln > . . . c Q) . 1. O a � a' w- � ca a a c ° V C E a a 0 O d w A r'O O ;� A ° ^, V o d o >, v C W ro C u ' A a �' E �n 0 c 10 A 4— A 3 °' ; m Q c v E a -O c C m V O C Y C O v O C c 2 c W ' g Y N N O N 41 C U N T R A V C C U NIm 0 8 L c m N w d a c v o ° N c m a y0. }� O•UO_ L y1p YYVi? C 0YYa mA7 0Y30 QE0 d cwO. �VnJ Y3C N CD' "'c6a ad LLN C aQv . a wJ Hv 1NU V:L W V N 0 j v O l v vcNO ' V Z a >O ° E Q+ a it > W N i O M W N N > VO V VNI W O � C LZ b R N M Vl 10 N M V q N M a Ip N 1010 .x.. 953 10 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design Project Budget Alta has prepared a proposed fee breakdown by task below. We are flexible in developing an allocation of work effort and budget that best meets the needs of the City. Alta Planning+Design Fehr&Peers Principal-in- Project Outreach Senior Principal-in- Project Project Task TotalTask Charge Manager Lead Planner Planner Designer Admin Charge Manager Planner Admin Hours Fee Emily James Rodrigo Kevin Matthew Vesna Matt Miguel Melody Lizzle Paschal Duchon P.we��arcla-. Johnson Wild Petrin Benjamin Nunez Wu setcliz 2018Hourly Rate* $184 $120 $202 $102 $95 $100 $87 $238 $166 $100 $73 Task 1:Project Initiation and Coordination 12 42 0 0 0 0 10 0 4 6 0 1.1 Project Kick-Off Meeting w/Caltrans n/a n/a 1.2 REP for Consultant Services n/a n/a 1.3 Project Coordination 6 36 9 51 $6,212 1.4 Project Kick-Off Meeting w/Project Team 6 6 1 4 6 23 $3,177 Task 2:Outreach and Engagement 18 56 124 46 84 40 22 2 36 60 2 490 $66,278 2.1:Community-Based Action Plan 2 4 24 8 16 2 56 $8,207 2.2:Advisory Committee Meetings 6 24 24 8 4 12 2 80 $12,083 2.3:Publicity 2 8 20 16 4 40 4 4 98 $12,377 2.4:"Pop Up"Events 4 8 40 16 40 2 2 16 40 168 $22,529 2.5:Community Survey 2 4 12 4 8 8 4 20 62 $7,806 2.6:Community Feedback Summary 2 8 4 2 8 2 26 $3,277 Task 3:Inventory and Analysis 12 52 S8 12 16 30 100 12 382 $44,020 3.1 Review Relevant Plans and Studies 2 4 4 16 4 30 $3,131 3.2 Field Visit 4 6 8 2 20 $2,023 3.3 Traffic and Bike/Pedestrian Counts 4 4 8 60 8 84 $9,346 3.4 Existing Conditions 4 8 2 30 20 4 12 22 40 4 146 $18,109 3.5 Opportunities and Constraints 2 20 2 16 24 2 66 $7,063 3.6 Develop Evaluation Criteria 4 12 2 4 8 6 36 $4,348 Task 4:Alternatives I 1 114 4 488 $55,760 4.1 Develop Corridor and Gateway Concepts 2 30 4 8 60 104 $11,114 4.2 Evaluation of Concepts 4 16 4 4 20 8 12 32 114 4 218 $26,449 4.3 Develop Preferred Corridor and Gateway Concepts 6 16 10 48 80 $8,757 4.4 Implementation Strategy 4 32 4 24 20 2 86 $9,440 Task S:Active Transportation Access Plan A 0 40 12 382 $41,366 5.1 Administrative Draft Plan 6 24 2 4 48 30 12 4 130 $13,699 5.2 Draft Plan 4 24 2 4 40 24 6 4 108 $11,446 5.3 Final Plan 2 16 2 24 16 8 10 40 4 122 $13,942 5.4 Plan Adoption 6 8 8 22 $2,279 Task 6:Fiscal Management 0 ! 0 0 -- 6.1 Invoicing Caltrans 0 $0 6.2 Quarterly Reports to Caltrans 0 $0 Staff Hours 70 314 138 76 342 312 72 40 102 320 30 1816 $216,812 Escalation $4,336 Reimbursable Expenses&Travel $8,322 Project Total $12,874.60 $37,695.34$27,843.80 $7,760.05 $32,603.52$31,063.21 $6,290.52 $9,513.86 $16,982.80 $32,004.57 $2,180.03 $229,471 GENERAL NOTES: *Hours and staff assignments can be adjusted by the consultant as needed to implement the tasks described during the course of the project. Hourly rates are for calendar year 2018,and will be adjusted if work is continued into subsequent year(s). C. CONSULTANT PROJECT MANAGER Project Manager James Powell, ASLA, has managed alternatives; produced design concepts; helped facilitate a variety of complex projects, including Complete project team and stakeholder meetings; and coordinated Streets plans,trail master plans at local and countywide with City, LA County Flood Control, Metro, and Army scales, concept design, feasibility studies, construc- Corps staff. tion support, and engineering PS&E. James served as In his capacity as Project Manager, James will commu- Assistant Project Manager on the City of Vernon LA River nicate information, direct completion of required tasks Path Feasibility Study,where he provided the following and deliverables, report and control project cost and services- developed maps and exhibits for existing schedule performance, and coordinate day-to-day with conditions; analyzed opportunities and constraints; the City and project stakeholders. formulated evaluation criteria and evaluated alignment 954 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design D. PERSONNEL Alta will lead the consultant team in the prepara- Please refer to the chart below for key staff roles tion of the Vernon Los Angeles River Path Active and to the full staff resumes included below and Transportation Access Plan. Fehr& Peers will serve on the following pages for staff experience and as a subconsultant to Alta on this project to assist qualifications. Please refer to the project budget Alta in conducting vehicular, bicycle, and pedestrian included on page 11 to view the amount of project counts; support stakeholder meetings; and evaluate hours assigned to each team member. the impacts of proposed bicycle facilities on traffic patterns. Team Member Core Responsibilities Team Member • ' Responsibilities Kevin Johnson, LCI Assist in the review of Planner relevant plans and studies Emily Duchon,ASLA Provide project guidance and attend site visits. Principal-in-Charge and quality assurance. Provide design support Matthew Wild for existing conditions/ James Powell,ASLA Lead project team, meet Designer opportunities and Project Manager day-to-day project needs. constraints analysis. Matt Benjamin,AICP Provide project guidance Jenny An, LEED AP, Lead outreach strategy Principal and quality assurance for and provide Spanish Transportation Planner Fehr& Peers tasks. Senior Design translation. Miguel Nunez Direct completion of Fehr Associate Associate & Peers tasks and attend Rodrigo Garcia- Assist with outreach Transportation Planner stakeholder meetings. Resendiz, LCI strategy, attend pop-up events, and provide Melody Wu Assist in the preparation Senior Planner Spanish translation. Transportation Planner of traffic studies. Key Staff Resumes Emily Duchon, ASLA, LEED AP alta M PRINCIPAL-IN-CHARGE Emily leads projects that help communities design and implement innovative active transportation solutions, taking projects from master plans through concept design and construction drawings and administration. Her project expe- rience includes bicycle, pedestrian and trail master plans as well as Complete Street, multi-use trails and wayfinding design. Emily's creativity, energy, and EDUCATION experience in ecological design give her the tools to create vibrant public spaces and transportation networks in communities. Emily's ability to conduct Masters of Landscape successful community outreach efforts is a valuable asset for building project Architecture, University support and community investment in her projects. Emily is skilled in leading of Michigan, School consulting teams through construction document development. of Natural Resources, 2007 RELEVANT EXPERIENCE Bachelors in Vernon LA River Bikeway Feasibility Study Environmental Policy, University of Michigan, LA River Bike Path Gap Closure Project School of Natural » Santa Monica 17th St. Pedestrian and Bicycle Improvement Project Resources, 2001 Park to Playa Trail, Baldwin Hills, Los Angeles LADOT Vision Zero Design and Community Outreach Support 955 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design James Powell, ASLA a^ PROJECT MANAGER James has managed a variety of complex projects, including Complete Streets plans, trail master plans at local and countywide scales, concept design, feasi- bility studies, construction support, and engineering PS&E. His recent projects have included design of Complete Streets, on-street bicycle and pedestrian facilities, drafting of construction documents, and planting and landscape plans. He has extensive experience with design software including AutoCAD, ArcGIS, EDUCATION Adobe Creative Suite, and a range of 3-D design and visualization techniques. Master of Landscape Architecture, California RELEVANT EXPERIENCE State Polytechnic University, Pomona, Vernon LA River Bikeway Feasibility Study 2013 » LA Metro Rail to River Active Transportation Corridor Study Bachelor of Arts, » Bellflower-Paramount Joint Bicycle Master Plan Humanities, New » Park to Playa Trail, Baldwin Hills, Los Angeles College of Florida, » LA Metro Active Transportation Strategic Plan 2001 - Monterey Park South Garfield Transit Village Specific Plan San Gabriel Valley Active Transportation Initiative Jenny An, LEED AP, CPF a^ OUTREACH LEAD Jenny leads mobility planning and placemaking projects that help communities create visions and implement innovative design solutions to create transforma- tive places. Her project experience includes community planning, bicycle and pedestrian master plans, community facilitationas well as Complete Streets and public space design. Jenny's creativity, energy, and experience in both commu- nity planning, urban design,and street design give her the tools to create vibrant EDUCATION public spaces and transportation networks in diverse communities. Jenny's MArch,Andrews ability to conduct successful community outreach efforts is a valuable asset for University, School of building project support and community investment in her projects. Jenny is Architecture, 2005 passionate about creating consensus and leading stakeholders through a multi- BS,Architecture and disciplinary design process. Architectural History, Andrews University, RELEVANT EXPERIENCE School of Architecture, » City of LA Great Streets Initiative* 2004 • City of LA Vision Zero Traffic Impact Studies* • San Diego Town and Country Hotel Revitalization* • City of San Marcos Armorlite Drive* *Completed prior to joining Alto 956 13 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design Rodrigo Garcia-Resendiz, LCI a,!� IN SENIOR PLANNER —.1.G..-G. Rodrigo brings a range of skills including project management,multimodal master planning,Safe Routes to School program coordination, and community outreach. With a Master of Urban and Regional Planning and fluency in Spanish, Rodrigo brings research experience in the intersection of health and urban planning,with EDUCATION a focus on active transportation planning,Vision Zero, and social justice. Master of Urban and Regional Planning, RELEVANT EXPERIENCE University of California, » Vernon Bicycle Master Plan Los Angeles, 2015 » LA River Bike Path Gap Closure Project BS,Accounting and » Bell Bicycle Master Plan Entrepreneurial » LADOT Vision Zero Design and Community Outreach Support Management, Universidad Iberoamericana, 2010 Kern Region Active Transportation Plan Matt Benjamin, AICP FEHR j PEERS PRINCIPAL TRANSPORTATION PLANNER EDUCATION Matt offers forward-thinking solutions that are ahead of their time but on the cusp Master of Urban Planning, of mainstream adoption. Matt leads the bicycle and pedestrian planning practice University of California, for Fehr& Peers in Southern California. He has the expertise to lead policy, plan- Los Angeles, 2003 ning and design projects. He is an experienced public speaker, having presented PROFESSIONAL in both English and Spanish to diverse audiences in a variety of settings. REGISTRATIONS RELEVANT EXPERIENCE American Institute LA Metro Rail to Rail Active Transportation Corridor of Certified Planners (025952) » Santa Monica Colorado Esplanade and Cycle Track OCTA Union Pacific Trail Implementation Plan LA Metro Active Transportation Strategic Plan LA Metro Bike/Bus Interface Study Downey Citywide Bicycle Master Plan Miguel Nunez, AICP FEHR PEERS ASSOCIATE TRANSPORTATION PLANNER EDUCATION Miguel has over 10 years of experience in transportation planning, with areas Master of Urban of expertise in pedestrian and bicycle planning, Complete Streets, and multi- Planning, University of modal planning. Miguel has led projects with a multimodal emphasis, complex California, Los Angeles, and controversial traffic impact studies, and numerous regional transportation 2007 plans, and helps communities expand transport options for their stakeholders. PROFESSIONAL RELEVANT EXPERIENCE REGISTRATIONS » Randolph Rails to Trails Feasibility Study, Huntington Park American Institute » LA Metro Active Transportation Strategic Plan of Certified Planners » Huntington Park Complete Streets Plan (024917) 957 Downey Citywide Bicycle Master Plan Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design E. REFERENCES AND PREVIOUS EXPERIENCE VERNON LA RIVER BIKE PATH FEASIBILITY STUDY Alta worked with the City of Vernon, in partnership with the Southern alta California Association of Governments (SCAG), to deliver a pathway . study that explored alignment options and design solutions for a region- ally connected path on the City's 3-mile portion of the Los Angeles River. This project presents a rare opportunity to create an off-street path and community resource through the heart of Los Angeles County, connecting residential neighborhoods to jobs, schools, transit and other destinations and closing a gap in the LA River path's continuity. The study developed preferred alignment options that best serve the Vernon community, providing the groundwork for Metro's upcoming design work on the LA River path. Date: 2016-2018 1 Client: Southern California Association of Key Staff: Emily Duchon (Project Governments I Reference:Alan Thompson, Senior Regional Planner, Manager);James Powell (Design (213) 236-1940,thompson@scag.ca.gov Lead); Rodrigo Garcia-Resendiz (Outreach Lead) VERNON BICYCLE MASTER PLAN With only 100 residents and 50,000 employees,Vernon is a community alta of businesses; its streets are used by heavy trucks, employees, and clients. Alta worked to provide the City of Vernon with bicycle trans- portation strategies that would connect Vernon's' thriving industrial businesses to surrounding residential communities, harness the Los Angeles River Path, and identify strategic connections along surfacei streets. Additionally, it would create independent travel lanes for heavy trucks and bicycles to separate people working from people traveling to or from work. Finally, it would introduce new options for Vernon trav- elers to leave their cars at home and get daily exercise. Date: 2015-20171 Client: City of Vernon Reference: Felix Velasco, Assistant Engineer,Public Works, Water, & Development Services, (323) 583-8811 x318,fvelasco@ci.vernon.ca.us Key Staff: Rodrigo Garcia- Resendiz (Project Manager) LOS ANGELES RIVER PATH GAP CLOSURE PROJECT Alta is co-leading the team selected by the Los Angeles County alta Metropolitan Transportation Authority (LA Metro) to design the land- mark Los Angeles River Bike Path Gap Closure project. This $365M — - project—one of the largest active transportation trail projects in the country—will close an eight-mile gap in the path along the Los Angeles River (LA River) in downtown Los Angeles and Vernon. Alta will be leading design development, assisting with the CEQA/NEPA process, "`� - developing construction documents, supporting Army Corps and local ------ agency permitting, and providing construction support. � �._. Date: 2018-ongoing I Client: LA Metro Reference:Julia Salinas, PE, LEED AP, Transportation Planning Key Staff: Emily Duchon (Design Manager,Active Transportation, (213) 922-7413, SalinasJu@metro.net Lead); Rodrigo Garcia-Resendiz (Outreach Lead) 958 A Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design LA METRO RAIL TO RIVER ACTIVE TRANSPORTATION CORRIDOR FEASIBILITY STUDY Alta led a feasibility study for the Rail to River Active Transportation alta Corridor Project for LA Metro. The project involved a rare opportunity to create an off-street facility and community resource for pedestrians and bicyclists through the heart of South Los Angeles, connecting resi- dential neighborhoods to schools, transit, and other destinations. Alta led a multi-disciplinary team through project area analysis, alternatives review, targeted stakeholder facilitation, and preliminary streetscape concept design to provide enhanced travel choices for the surrounding community. Date: 2013-2014, 1 Client: Los Angeles County Metropolitan Transportation Authority I Reference:Alice Tolar, Transportation Key Staff:James Powell (Design Planner, (213) 922-2218, tolara@metro.net Lead) BELL BICYCLE MASTER PLAN Alta was part of the project team that led the integration of a Bicycle alta Master Plan into the City of Bell's General Plan update.The City sought a bikeway network that would seamlessly connect people to one another and to surrounding communities, attractions, high schools, parks, - transit stops, downtown Bell and the Los Angeles River Bike Path. As the City of Bell is geographically small, with a number of major arte- rials, a special emphasis was placed on the feasibility of constructing protected bikeways on major streets. Regional connections were also explored —particularly the interface between Randolph Street and the Los Angeles River. Date: 2015-2016 1 Client: City of Bell/Blodgett Baylosis Environmental Planning (Prime) I Reference: Marc Blodgett, Principal, Blodgett Key Staff: Rodrigo Garcia- Baylosis Environmental Planning, (626)336-0033, Resendiz (Project Manager) blodgett.marc@gmail.com SANTA MONICA 17TH STREET PEDESTRIAN AND BICYCLE IMPROVEMENT PROJECT Alta is assisting the City of Santa Monica to improve walking and biking u u alta along 17th Street between Wilshire and Pico Boulevards. This project _ LJ r� will enhance first-last mile transit connections by creating safe and — �.ESG comfortable active transportation connections between the Metro Expo Station at 17th and Colorado Blvd. to Santa Monica City College. Alta — - developed 30% plans which included new pedestrian lighting and ADA , _I crossing improvements, one-way protected bikeways, Big Blue Bus transit station upgrades, and two protected intersections along 17th Street. IT- ft Date: 2017-ongoing I Client: City of Santa Monica I ■ Reference: Carlos Morales, Senior Transportation Planner-Mobility Duchon Division, (310)434-2670, Carlos.Morales@smgov.net Key Staff: Emily(Principal-in-Charge) 959 G Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design RANDOLPH RAILS TO TRAILS FEASIBILITY STUDY Fehr&Peers is led a consultant team to conduct a feasibility study for the v F E H R t P E E R S City of Huntington Park for a regionally significant bicycle facility along Randolph Street. The project area is a 4.3-mile segment of Randolph Street and provides a direct connection between the Slauson Avenue Metro Blue Line Station and Los Angeles River bicycle trail.These direct connections will greatly expand regional bicycle and bike-to-transit accessibility for individuals living, working, or recreating near the study corridor. The ultimate goal of the feasibility study was to conduct feasi- bility analysis for three alignments that included a combination of on- and off-street bicycle facilities and bicycle facility types, and develop an implementation plan. The corridor includes active freight and there is a planned transit line, resulting in additional considerations, chal- lenges, and opportunities for the Randolph corridor. The implementa- Key Staff: Miguel Nunez tion plan identifies potential funding sources and ways of leveraging (Associate Transportation local resources to secure external funding. Planner) Date: 2016-20171 Client: City of Huntington Park I Reference: Manuel Acosta, Housing and Community Development Manager, (323) 584-6210, macosta@hpca.gov RAIL TO RAIL ACTIVE TRANSPORTATION CORRIDOR ENVIRONMENTAL REVIEW Fehr & Peers was part of a team working on 30% engineering design EHR PEERS and environmental clearance for Segment A of the Rail to Rail active transportation corridor project.The project entails the conversion of the Harbor Subdivision rail right-of-way in South Los Angeles into an active transportation corridor providing a safe and comfortable bicycle and pedestrian connection between the existing Metro Blue Line station in the east to the future Metro Crenshaw Line Fairview Heights station in the west. Fehr & Peers was tasked with designing intersection cross- ings and signal modifications, conducting an analysis of any poten- tial project-related traffic impacts, and assisting in the selection and design of possible on-street routing options from the intersection of l the rail right-of-way and 11th Avenue to the Fairview Heights light rail Key Staff: Matt Benjamin station.This on-street segment forms a critical first/last mile connection (Principal Transportation between the station and the off-street corridor. To further our under- Planner) standing of the project area and context, Fehr & Peers conducted a detailed existing conditions analysis including collisions, access and circulation,traffic, and signals and crossings. Date: 2016-20171 Client: Cityworks Design (Prime) I Reference: Lisa Padilla, Principal, (626)304-9034, Ipadilla@cityworksdesign.com 960 C Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design HUNTINGTON PARK COMPLETE STREETS PLAN Fehr & Peers led the City of Huntington Park's Complete Streets Plan. Pacific Blvd FEHR,�PEERS Following an existing conditions analysis, Fehr & Peers conducted a DaSRNG(W) series of outreach meetings to familiarize themselves with project part- a" lik ners, local stakeholders, problem areas, opportunity areas,and identify Ao led A,�o A,�o 5�W Auto � A- p p p Y Y Pa,���9 + + Median f + strategies for enhancing community engagement for all stakeholders.A significant component of the community engagement process included SHARROWSA,"a bilingual community charrette process that was intended to create a digestible, implementable, and easily understandable plan for the PM 5 1' 16 SfiPed 12' 16' a9in9 � AUTO a+ + Median Sh r City. This included recommendations for making local streets complete BIKE LANE-RACK-IN ANGLED PARKING through conceptual designs, recommendations and development Stan- ✓D f ift ift ft ft lards for specific improvements, streetscape recommendations, and policies and programs to enhance the capacity of local streets to serve Key Staff: Miguel Nunez various travel modes. (Associate Transportation Date: 2014-20161 Client: City of Huntington Park I Reference: Rodrigo Planner) Pelayo, Planning Technician, (323) 584-6210, rpelayo@hpca.gov 961 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design F. FEES AND COSTS ALTA PLANNING + DESIGN 10-H a^ Local Assistance Procedures Manual Exhibit 10-Hl EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM(FIRM FIXED PRICE)CONTRACTS (DESIGN,ENGINEERING AND ENVIRONMENTAL STUDIES) �X Prime Consultant ❑ Subconsultant ❑2nd Tier Subconsultant Note:Mark-ups are Not Allowed Consultant Alta Planning+Design,Inc. LA River Path Active Transportation Project No. Contract No. Date 6/18/2018 Access Plan DIRECT LABOR Classification/Title Name hours Actual Hourly Rat( Total Principal-in-Charge Emily Duchon 70 $55.66 $3,896.20 Project Manager James Powell 314 $36.33 $11,407.62 Outreach Lead Jenny An 138 $61.06 $8,426.28 Senior Planner Rodrigo Garcia-Resendiz 76 $30.90 $2,348.40 Planner Kevin Johnson 342 $28.85 $9,866.70 Designer Matt Wild 312 $30.13 $9,400.56 Project Coordinator Vesna Petrin 72 $26.44 $1,903.68 LABOR COSTS 1324 a) Subtotal Direct Labor Costs $47,249.44 b) Anticipated Salary Increases(see page 2 for calculations) $944.99 c)TOTAL DHtECT LABOR COSTS[(a)+(b)] $48,194.43 INDIRECT COSTS d) Fringe Benefits (Rate: ) ;)Total Fringe Benefits [(c)x(d)] 0 I) Overhead (Rate: 200.40% ) g)Overhead[(c)x(f)] $96,581.64 h) General and Administrative (Rate: 0.00% ) ien&Admin[(c)x(h)] 0 j)TOTAL INDHtECT COSTS[(e)+(g)+(i)] $96,581.64 FIXED FEE k)TOTAL FIXED FEE[(c)+0)]x fixed fee 10.00% ] $14,477.61 1)CONSULTANT'S OTHER DIRECT COSTS(ODC)—ITEMIZE(Add additional pages if necessary) Description of Item Quantity Unit Unit Cost Total Mileage Costs 200 ea $1 $107 Equipment Rental and Supplies 1 IS $1,100 $1,100 Small format printing 900 ea $1 $450 Large format printing 24 ea $60 $1,440 Transit 4 ea $58 $232 1)TOTAL OTHER DIRECT COSTS $3,329 m)SUBCONSULTANTS'COSTS(Add additional pages if necessary) Fehr and Peers $66,888 Subconsultant 2: $0 Subconsultant 3: $0 Subconsultant 4: $0 m)TOTAL SUBCONSULTANTS'COSTS $66,888 n)TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS[(1)+(m)] $70,217 TOTAL COST[(c)+0)+(k)+(n)] $229,471 NOTES: 1. Key personnel must be marked with an asterisk(*)and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles.Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended.Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3. Anticipated salary increases calculation(page 2)must accompany. nr 2 1.'i Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design alta Local Assistance Procedures Manual Exhibit 10-H1 EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM(FIRM FIXED PRICE)CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) 1. Calculate Average Hourly Rate for 1st year of the contract(Direct Labor Subtotal divided by total hours) 43269 Direct Labor Subtotal Total Hours Avg Hourly 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration $47,249.44 1324 = 35.68688822 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years(Increase the Average Hourly Rate for a year by proposed escalation%) Avg Hourly Rate Proposed Escalation Year 1 $35.69 + 5% _ $37.47 ■Year 2 Avg Hourly Rate Year 2 $37.47 + 5% _ $39.34 ■Year 3 Avg Hourly Rate Year 3 $39.34 + 5% _ $41.31 Year 4 Avg Hourly Rate Year 4 $41.31 + 5% _ $43.38 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year(Multiply estimate%each year by total hours) Estimated% Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year 1 60.00% * 1324.0 = 794.4 Estimated Hours Year 1 Year 2 40.00% * 1324.0 = 529.6 Estimated Hours Year 2 Year 3 0.00% * 1324.0 = 0.0 'Estimated Hours Year 3 Year 4 0.00% * 1324.0 = 0.0 Estimated Hours Year 4 Year 5 0.00% * 1324.0 = 0.0 Estimated Hours Year 5 Total 100% Total = 1324.0 ■ 4. Calculate Total Costs including Escalation(Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours (calculated above) (calculated above) Cost per Year Year 1 $35.69 * 794 = 28349.664 Estimated Hours Year 1 Year 2 $37.47 * 530 = 19844.7648 Estimated Hours Year 2 Year 3 $39.34 * 0 = 0 Estimated Hours Year 3 Year 4 $41.31 * 0 = 0 Estimated Hours Year 4 Year 5 $43.38 * 0 = 0 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $48,194.43 Direct Labor Subtotal before Escalation = $47,249.44 Estimated total of Direct Labor Salary Increase = $944.99 Transfer to Page 1 NOTES: 1 This is not the only way to estimate salary increases.Other methods will be accepted if they clearly indicate the%increase, the#of years of the contract,and a breakdown of the labor to be performed each year. 2 An estimation that is based on direct labor multiplied by salary increase%multiplied by the#of years is not acceptable. (i.e.$250,000 x 2% x 5 yrs=$25,000 is not an acceptable methodology) 3 This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4 Calculations for anticipated salary escalation must be provided. 963 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design alta Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3 Certification of Direct Costs: I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s)in this contract are actual,reasonable,allowable,and allocable to the contract in accordance with the contract terms and the following requirements: 1. Generally Accepted Accounting Principles(GAAP) 2. Terms and conditions of the contract 3. Title 23 United States Code Section 112-Letting of Contracts 4. 48 Code of Federal Regulations Part 31 -Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172-Procurement,Management,and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904-Cost Accounting Standards Board(when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consultant or Subconsultant Certifying: Name: Greg Maher Title*:Vice President Signature: Date of Certification(mm/dd/yyyy): 06/18/20 1 8 Email: gregmaher@altaplanning.com Phone Number: (213) 437-3303 Address: 617 W. 7th Street, Ste. 1103, Los Angeles, CA 90017 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer,or equivalent,who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Transportation planning, bicycle and pedestrian facility design, public outreach 964 ii Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design FEHR & PEERS 10-H FEHR,�PEERS Local Assistance Procedures Manual Exhibit 10-HI Cost Proposal EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM(FIRM FIXED PRICE)CONTRACTS (DESIGN,ENGINEERING AND ENVIRONMENTAL STUDIES) Prime Consultant 0 Subconsultant 2nd Tier Subconsultant Note:Mark-ups are Not Allowed Consultant Fehr&Peers Project No. LA River Path Active Transportation Contract No. Date 6/6/2018 DIRECT LABOR Classification/Title Name hours Actual Hourly Rate Total Principal in Charge Matt Benjamin 40 $86.54 $3,461.60 Project Manager Miguel Nunez 102 $60.58 $6,179.16 Project Planner Melody Wu 320 $36.39 $11,644.80 Admin Support Lizzie Paschal 30 $26.44 $793.20 $0.00 1 $0.00 LABOR COSTS 492 a) Subtotal Direct Labor Costs $22,078.76 b) Anticipated Salary Increases(see page 2 for calculations) $441.58 c)TOTAL DIRECT LABOR COSTS[(a)+(b)] ' $22,520.34 INDIRECT COSTS d) Fringe Benefits (Rate 74.40% ) ;)Total Fringe Benefits [(c)x(d)] 16755.12939 f) Overhead (Rate 100.44% ) g)Overhead[(c)x(f)] 22619.42467 h) General and Administrative (Rate: 0.00% ) ien&Admin[(c)x(h)] 0 j)TOTAL INDIRECT COSTS[(e)+(g)+(i)] $39,374.55 FIXED FEE k)TOTAL FIXED FEE[(c)+0)]x fixed fee 0.00% ] $0.00 1)CONSULTANT'S OTHER DIRECT COSTS(ODC)—ITEMIZE(Add additional pages if necessary) Description of Item Quantity Unit Unit Cost Total Mileage Costs 80 $0.535 $43 Pedesttian/Bike/Vehicle Counts 11 $450 $4,950 Permit Fees $0 $0 Plan Sheets $0 $0 Test 1 $0 $0 1)TOTAL OTHER DIRECT COSTS $4,993 m)SUBCONSULTANTS'COSTS(Add additional pages if necessary) Subconsultant 1: N/A $0 m)TOTAL SUBCONSULTANTS'COSTS $0 n)TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS[(1)+(m)] $4,993 TOTAL COST[(c)+0)+(k)+(n)] $66,888 NOTES: 1. Key personnel must be marked with an asterisk(*)and employees that are subject to prevailing wage requirements must be marked with two asterisks(**).All costs must comply with the Federal cost principles.Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended.Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3. Anticipated salary increases calculation(page 2)must accompany. 965 is Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design FEHR,�PEERS Local Assistance Procedures Manual Exhibit 10-Hl Cost Proposal EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM(FIRM FIXED PRICE)CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) 1. Calculate Average Hourly Rate for 1st year of the contract(Direct Labor Subtotal divided by total hours) 43257 Direct Labor Subtotal Total Hours Avg Hourly 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration $22,078.76 492 = 44.87552846 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years(Increase the Average Hourly Rate for a year by proposed escalation% Avg Hourly Rate Proposed Escalation Year 1 $44.88 + 5% _ $47.12 Year 2 Avg Hourly Rate Year 2 $47.12 + 5% _ $49.48 Year 3 Avg Hourly Rate Year 3 $49.48 + 5% _ $51.95 Year 4 Avg Hourly Rate Year 4 $51.95 + 5% _ $54.55 E Year 5 Avg Hourly Rate 3. Calculate estimated hours per year(Multiply estimate%each year by total hours) Estimated% Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year 1 60.00% * 492.0 = 295.2 Estimated Hours Year 1 Year 2 40.00% * 492.0 = 196.8 Estimated Hours Year 2 Year 3 0.00% * 492.0 = 0.0 Estimated Hours Year 3 Year 4 0.00% * 492.0 = 0.0 Estimated Hours Year 4 Year 5 0.00% * 492.0 = 0.0 Estimated Hours Year 5 Total 100% Total = 492.0 4. Calculate Total Costs including Escalation(Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours (calculated above) (calculated above) Cost per Year Year 1 $44.88 * 295 = 13247.256 Estimated Hours Year 1 Year 2 $47.12 * 197 = 9273.0792 Estimated Hours Year 2 Year 3 $49.48 * 0 = 0 Estimated Hours Year 3 Year 4 $51.95 * 0 = 0 Estimated Hours Year 4 Year 5 $54.55 * 0 = 0 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $22,520.34 Direct Labor Subtotal before Escalation = $22,078.76 Estimated total of Direct Labor Salary - $441.58 Transfer to Page 1 Increase NOTES: 1 This is not the only way to estimate salary increases.Other methods will be accepted if they clearly indicate the%increase, the#of years of the contract,and a breakdown of the labor to be performed each year. 2 An estimation that is based on direct labor multiplied by salary increase%multiplied by the#of years is not acceptable. (i.e.$250,000 x 2% x 5 yrs=$25,000 is not an acceptable methodology) 3 This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4 Calculations for anticipated salary escalation must be provided. 966 T - Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design FEHR,t PEERS Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-HI COST PROPOSAL Page 3 o1`3 Certification of Direct Costs: I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s)in this contract are actual,reasonable,allowable,and allocable to the contract in accordance with the contract terms and the following requirements: l. Generally Accepted Accounting Principles(GAAP) 2. Terms and conditions of the contract 3. Title 23 United States Code Section 112-Letting of Contracts 4. 48 Code of Federal Regulations Part 31 -Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172-Procurement,Management,and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904-Cost Accounting Standards Board(when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consultant or Subconsultant Certifying: Name, Sarah Brandenbe g Title*: Principal Signature: Date of Certification(rmn/dd/yyyy): 06/06/201 S Email: S.bran nberg@fehrandpee com phone Number: (213) 261-3050 Address: 600 Wilshire Blvd, Suite 1050, Los Angeles, CA 90017 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer,or equivalent,who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Transportation planning and engineering 967 01 19 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design G. AFFIDAVIT OF NON-COLLUSION "I 11110ff'r City of Vernon Professional Services for Preparation of the Vernon Los Angeles River arl= Path Active Transportation Access Plan Request for Proposals AFFIDAVIT OF NON-COLLUSION CONTRACTOR STATE OF CALIFORNIA }SS COUNTY OF LOS ANGELES) Greg Maher ,being first duly sworn deposes and says that he/she is Vice President (Insert"Sole Owner","Partner","President',"Secretary",or other proper title) of Alta Planning + Design (Insert name of Proposer) who submits herewith to the City of Vernon a proposal; That all statements of fact in such proposal are true; That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership,company,association, organization or corporation; That such proposal is genuine and not collusive or sham; That said Proposer has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other Proposer or anyone else interested in the proposed contract; and further That prior to the public opening and reading of proposals, said Proposer: a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly, collude,conspire, connive or agree with anyone else that said Proposer or anyone else would submit a false or sham proposal, or that anyone should refrain from proposing or withdraw his proposal; c. Did not, in any manner,directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price of said Proposer or of anyone else,or to raise of fix any overhead profit or cost element of this proposal price,or of that of anyone else; d. Did not,directly or indirectly, submit his/her proposal price or any breakdown thereof, or the contents thereof,or divulge information or data relative thereto,to nay corporation, partnership,company,association,organization,or to any member or agent thereof,or to 968 I Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design alta City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with Proposer in his/her business. I certify under penalty of perjury that the above information is correct By: Greg Maher Title: Vice President, Alta Planning + Design Date: 6/7/2018 969 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design FEHR " PEERS City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals AFFIDAVIT OF NON-COLLUSION CONTRACTOR STATE OF CALIFORNIA )SS COUNTY OF LOSANGELES) Matt Benjamin ,being first duly sworn deposes and says that he/she is Principal (Insert"Sole Owner","Partner',"President',"Secretary',or other proper title) of_Fehr&Peers (Insert name of Proposer) who submits herewith to the City of Vernon a proposal; That all statements of fact in such proposal are true; That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company,association,organization or corporation; That such proposal is genuine and not collusive or sham; That said Proposer has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other Proposer or anyone else interested in the proposed contract; and further That prior to the public opening and reading of proposals,said Proposer: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly, collude, conspire,connive or agree with anyone else that said Proposer or anyone else would submit a false or sham proposal, or that anyone should refrain from proposing or withdraw his proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price of said Proposer or of anyone else, or to raise of fix any overhead profit or cost element of this proposal price,or of that of anyone else; d.Did not,directly or indirectly,submit his/her proposal price or any breakdown thereof, or the contents thereof,or divulge information or data relative thereto,to nay corporation, partnership, company, association,organization, or to any member or agent thereof, or to 970 Yr. Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design FEHRtPEERS City of Vernon Professional Services for Preparation of the Vernon Los Angeles River Path Active Transportation Access Plan Request for Proposals any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with Proposer in his/her business. I certify under penalty of perjury that the above information is correct By. - Title:—Principal Date: 06/05/2018 971 IV EXHIBIT C PAYMENT SCHEDULE 972 29 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design F. FEES AND COSTS ALTA PLANNING + DESIGN 10-H alta Local Assistance Procedures Manual Exhibit 10-H1 EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM(FIRM FIXED PRICE)CONTRACTS (DESIGN,ENGINEERING AND ENVIRONMENTAL STUDIES) �X Prime Consultant ❑ Subconsultant ❑2nd Tier Subconsultant Note:Mark-ups are Not Allowed Consultant Alta Planning+Design,Inc. LA River Path Active Transportation Project No. Contract No. Date 6/18/2018 Access Plan DIRECT LABOR Classification/Title Name hours Actual Hourly Rat( Total Principal-in-Charge Emily Duchon 70 $55.66 $3,896.20 Project Manager James Powell 314 $36.33 $11,407.62 Outreach Lead Jenny An 138 $61.06 $8,426.28 Senior Planner Rodrigo Garcia-Resendiz 76 $30.90 $2,348.40 Planner Kevin Johnson 342 $28.85 $9,866.70 Designer Matt Wild 312 $30.13 $9,400.56 Project Coordinator Vesna Perrin 72 $26.44 $1,903.68 LABOR COSTS 1324 a) Subtotal Direct Labor Costs $47,249.44 b) Anticipated Salary Increases(see page 2 for calculations) $944.99 c)TOTAL DIRECT LABOR COSTS[(a)+(b)] $48,194.43 INDIRECT COSTS d) Fringe Benefits (Rate: ) ;)Total Fringe Benefits [(c)x(d)] 0 f) Overhead (Rate: 200.40% ) g)Overhead[(c)x(f)] 1 $96,581.64 h) General and Administrative (Rate: 0.00% ) ien&Admin[(c)x(h)] 0 j)TOTAL INDIRECT COSTS[(e)+(g)+(i)] $96,581.64 FIXED FEE k)TOTAL FIXED FEE[(c)+0)]x fixed fee 10.00% ] $14,477.61 1)CONSULTANT'S OTHER DIRECT COSTS(ODC)—ITEMIZE(Add additional pages if necessary) Description of Item Quantity Unit Unit Cost Total Mileage Costs 200 ea $1 $107 Equipment Rental and Supplies 1 IS $1,100 $1,100 Small format printing 900 ea $1 $450 Large format printing 24 ea $60 $1,440 Transit 4 ea $58 $232 1)TOTAL OTHER DIRECT COSTS $3,329 m)SUBCONSULTANTS'COSTS(Add additional pages if necessary) Fehr and Peers $66,888 Subconsultant 2: $0 Subconsultant 3: $0 Subconsultant 4: $0 m)TOTAL SUBCONSULTANTS'COSTS $66,888 n)TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS[(1)+(m)] IF $70,217 TOTAL COST[(c)+0)+(k)+(n)] $229,471 NOTES: 1. Key personnel must be marked with an asterisk(*)and employees that are subject to prevailing wage requirements must be marked with two asterisks (**).All costs must comply with the Federal cost principles.Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended.Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3. Anticipated salary increases calculation(page 2)must accompany. 973 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design alta Local Assistance Procedures Manual Exhibit 10-HI EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM(FIRM FIXED PRICE)CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) 1. Calculate Average Hourly Rate for 1st year of the contract(Direct Labor Subtotal divided by total hours) 43269 Direct Labor Subtotal Total Hours Avg Hourly 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration $47,249.44 1324 = 35.68688822 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years(Increase the Average Hourly Rate for a year by proposed escalation%) Avg Hourly Rate Proposed Escalation Year 1 $35.69 + 5% _ $37.47 ■Year 2 Avg Hourly Rate Year 2 $37.47 + 5% _ $39.34 'Year 3 Avg Hourly Rate Year 3 $39.34 + 5% _ $41.31 Year 4 Avg Hourly Rate Year 4 $41.31 + 5% _ $43.38 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year(Multiply estimate%each year by total hours) Estimated% Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year 1 60.00% * 1324.0 = 794.4 Estimated Hours Year 1 Year 2 40.00% * 1324.0 = 529.6 Estimated Hours Year 2 Year 3 0.00% * 1324.0 = 0.0 Estimated Hours Year 3 Year 4 0.00% * 1324.0 = 0.0 Estimated Hours Year 4 Year 5 0.00% * 1324.0 = 0.0 Estimated Hours Year 5 Total 100% Total = 1324.0 4. Calculate Total Costs including Escalation(Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours (calculated above) (calculated above) Cost per Year Year 1 $35.69 * 794 = 28349.664 Estimated Hours Year 1 Year 2 ON $37.47 * 530 = 19844.7648 Estimated Hours Year 2 Year 3 $39.34 * 0 = 0 Estimated Hours Year 3 Year 4 $41.31 * 0 = 0 Estimated Hours Year 4 Year 5 $43.38 * 0 = 0 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $48,194.43 Direct Labor Subtotal before Escalation = $47,249.44 Estimated total of Direct Labor Salary Increase = $944.99 Transfer to Page 1 NOTES: 1 This is not the only way to estimate salary increases.Other methods will be accepted if they clearly indicate the%increase, the#of years of the contract,and a breakdown of the labor to be performed each year. 2 An estimation that is based on direct labor multiplied by salary increase%multiplied by the#of years is not acceptable. (i.e.$250,000 x 2% x 5 yrs=$25,000 is not an acceptable methodology) 3 This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4 Calculations for anticipated salary escalation must be provided. 974 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design alta Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3 Certification of Direct Costs: I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s)in this contract are actual,reasonable,allowable,and allocable to the contract in accordance with the contract terms and the following requirements: 1. Generally Accepted Accounting Principles(GAAP) 2. Terms and conditions of the contract 3. Title 23 United States Code Section 112-Letting of Contracts 4. 48 Code of Federal Regulations Part 31 -Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172-Procurement,Management,and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904-Cost Accounting Standards Board(when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consultant or Subconsultant Certifying: Name: Greg Maher Title*:Vice President Signature : Date of Certification(mm/dd/yyyy): 06/18/20 1 8 Email: gregmaher@altaplanning.com Phone Number: (213) 437-3303 Address: 617 W. 7th Street, Ste. 1103, Los Angeles, CA 90017 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer,or equivalent,who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Transportation planning, bicycle and pedestrian facility design, public outreach 975 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design FEHR & PEERS 10-H FEHRtPEERS Local Assistance Procedures Manual Exhibit 10-H1 Cost Proposal EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM(FIRM FIXED PRICE)CONTRACTS (DESIGN,ENGINEERING AND ENVIRONMENTAL STUDIES) ❑ Prime Consultant �X Subconsultant ❑ 2nd Tier Subconsultant Note:Mark-ups are Not Allowed Consultant Fehr&Peers Project No. LA River Path Active Transportation Contract No. Date 6/6/2018 DIRECT LABOR Classification/Title Name hours Actual Hourly Rate Total Principal in Chargc Matt Benjamin 40 $86.54 $3,461.60 Project Manager Miguel Nunez 102 $60.58 $6,179.16 Project Planner Melody Wu 320 $36.39 $11,644.80 Admin Support Lizzie Paschal 30 $26.44 $793.20 $0.00 $0.00 LABOR COSTS 492 a) Subtotal Direct Labor Costs $22,078.76 b) Anticipated Salary Increases(see page 2 for calculations) $441.58 c)TOTAL DIRECT LABOR COSTS[(a)+(b)] S33,530.34 INDIRECT COSTS d) Fringe Benefits (Rate 74.40% ) ;)Total Fringe Benefits [(c)x(d)] 16755.12939 f) Overhead (Rate 100.44% ) g)Overhead[(c)x(f)] 22619.42467 h) General and Administrative (Rate: 0.00% ) ien&Admin[(c)x(h)] 0 j)TOTAL INDIRECT COSTS[(e)+(g)+(i)] $39,374.55 FIXED FEE k)TOTAL FIXED FEE[(c)+0)]x fixed fee 0.00% ] $0.00 1)CONSULTANT'S OTHER DIRECT COSTS(ODC)—ITEMIZE(Add additional pages if necessary) Description of Item Quantity Unit Unit Cost Total Mileage Costs 80 $0.535 $43 Pedestrian/Bike/Vehicle Counts 11 $450 $4,950 Permit Fees $0 $0 Plan Sheets $0 $0 Test 1 $0 $0 1)TOTAL OTHER DIRECT COSTS $4,993 m)SUBCONSULTANTSI COSTS(Add additional pages if necessary) Subconsultant 1: N/A $0 m)TOTAL SUBCONSULTANTS'COSTS $0 n)TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS[(1)+(m)] $4,993 TOTAL COST[(c)+0)+(k)+(n)] $66,888 NOTES: 1. Key personnel must be marked with an asterisk(*)and employees that are subject to prevailing wage requirements must be marked with two asterisks(**).All costs must comply with the Federal cost principles.Subconsultants will provide their own cost proposals. 2. The cost proposal format shall not be amended.Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans. 3. Anticipated salary increases calculation(page 2)must accompany. 976 i c. Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design FEHR t PEERS Local Assistance Procedures Manual Exhibit 10-Hl Cost Proposal EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM(FIRM FIXED PRICE)CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES) 1. Calculate Average Hourly Rate for 1st year of the contract(Direct Labor Subtotal divided by total hours) 43257 Direct Labor Subtotal Total Hours Avg Hourly 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration $22,078.76 492 = 44.87552846 Year 1 Avg Hourly Rate 2. Calculate hourly rate for all years(Increase the Average Hourly Rate for a year by proposed escalation% Avg Hourly Rate Proposed Escalation Year 1 $44.88 + 5% _ $47.12 Year 2 Avg Hourly Rate Year 2 $47.12 + 5% _ $49.48 Year 3 Avg Hourly Rate Year 3 $49.48 + 5% _ $51.95 Year 4 Avg Hourly Rate Year 4 $51.95 + 5% _ $54.55 Year 5 Avg Hourly Rate 3. Calculate estimated hours per year(Multiply estimate%each year by total hours) Estimated% Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year 1 60.00% * 492.0 = 295.2 Estimated Hours Year 1 Year 2 40.00% * 492.0 = 196.8 Estimated Hours Year 2 Year 3 0.00% * 492.0 = 0.0 Estimated Hours Year 3 Year 4 0.00% * 492.0 = 0.0 Estimated Hours Year 4 Year 5 0.00% * 492.0 = 0.0 Estimated Hours Year 5 Total 100% Total = 492.0 4. Calculate Total Costs including Escalation(Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours (calculated above) (calculated above) Cost per Year Year 1 $44.88 * 295 = 13247.256 Estimated Hours Year 1 Year 2 $47.12 * 197 = 9273.0792 Estimated Hours Year 2 Year 3 $49.48 * 0 = 0 Estimated Hours Year 3 Year 4 $51.95 * 0 = 0 Estimated Hours Year 4 Year 5 $54.55 * 0 = 0 Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $22,520.34 Direct Labor Subtotal before Escalation = $22,078.76 Estimated total of Direct Labor Salary - $441.58 Transfer to Page 1 Increase NOTES: 1 This is not the only way to estimate salary increases.Other methods will be accepted if they clearly indicate the%increase, the#of years of the contract,and a breakdown of the labor to be performed each year. 2 An estimation that is based on direct labor multiplied by salary increase%multiplied by the#of years is not acceptable. (i.e.$250,000 x 2% x 5 yrs=$25,000 is not an acceptable methodology) 3 This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4 Calculations for anticipated salary escalation must be provided. 977 T - Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design FEHRtPEERS Local Assistance Procedures Manual EXHIBIT 10-HI Cost Proposal EXHIBIT 10-HI COST PROPOSAL Page 3 o173 Certification of Direct Costs: I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s)in this contract are actual,reasonable,allowable,and allocable to the contract in accordance with the contract terms and the following requirements: 1. Generally Accepted Accounting Principles(GAAP) 2. Terms and conditions of the contract 3. Title 23 United States Code Section 112-Letting of Contracts 4. 48 Code of Federal Re�wlations Part 31 -Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172-Procurement,Management,and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904-Cost Accountin2 Standards Board(when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consultant or Subconsultant Certifymg: Name: Sarah Brandenbe g Title*: Principal Signature: Date of Certification(rrun/dd/yyyy): 06/06/2018 Email: s.bran nberg@feh rand pee .com Phone Number: (213) 261-3050 Address: 600 Wilshire Blvd, Suite 1050, Los Angeles, CA 90017 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer,or equivalent,who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is providing under the proposed contract: Transportation planning and engineering 978 EXHIBIT D LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or$11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 979 30 EXHIBIT E EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 980 31 EXHIBIT F SCHEDULE 981 32 Vernon Los Angeles River Path Active Transportation Access Plan I Alta Planning+Design ca N x ME Q x . ME CM ro x >O .._ Q N .. CM . ._. .. (D �n ® x I . . .. mm MM . .. . VMM CT _ . ON ON Ln > . . . c Q) . 1. O a � a' w- � ca a a c ° V C E a a 0 O d w A r'O O ;� A ° ^, V o d o >, v C W ro C u ' A a �' E �n 0 c 10 A 4— A 3 °' ; m Q c v E a -O c C m V O C Y C O v O C c 2 c W ' g Y N N O N 41 C U N T R A V C C U NIm 0 8 L c m N w d a c v o ° N c m a y0. }� O•UO_ L y1p YYVi? C 0YYa mA7 0Y30 QE0 d cwO. �VnJ Y3C N CD' "'c6a ad LLN C aQv . a wJ Hv 1NU V:L W V N 0 j v O l v vcNO ' V Z a >O ° E Q+ a it > W N i O M W N N > VO V VNI W O � C LZ b R N M Vl 10 N M V q N M a Ip N }� H N N N N N N M M M M M M R 7 V 7 f V1 V1 V1 ll1 10 10 982 10 EXHIBIT G RESTRICTED GRANT AGREEMENT BETWEEN CALTRANS AND THE CITY OF VERNON 983 33 City of Vernon Agreement Number 74AO996 Page 1 of 18 SUSTAINABLE COMMUNITIES GRANTS (STATE) RESTRICTED GRANT AGREEMENT THIS RESTRICTED GRANT AGREEMENT (RGA), between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS and the City of Vernon herein after referred to as AGENCY, will commence on May 1, 2018, or approval by CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS. AGENCY shall not receive payment for work performed prior to approval of the RGA and before receipt of notice to proceed by the CALTRANS Contract Manager. This RGA shall expire on February 28,2020, RECITALS 1. Under this RGA, CALTRANS intends to convey State grant funds to AGENCY, pursuant to Budget Act line Item 2660-102-8290, who will conduct transportation studies and planning within the regional area under the jurisdiction of AGENCY under the terms, covenants and conditions of this RGA. 2, CALTRANS and AGENCY Intend that only fends that are authorized as grants will be Subject to this RGA, and that no funds that should be the subject of a Joint Powers Agreement, Interagency Agreement, or other non-grant agreement shall be subject to this RCA, SECTION I AGENCY AGREES, To timely and satisfactorily complete all Project Work described in Attachment II within the project budget and in accordance with the Items of this RCA. SECTION II CALTRANS AGREES: That when conducting an. audit of the costs claimed by AGENCY under the provisions of this RGA, to conduct the audit in accordance with applicable laws and regulations. 984 City of Vernon Agreement Number 74AO996 Page 2 of 18 SECTION III IT IS MUTUALLY AGREED: In consideration of the foregoing and the mutual promises of the parties hereto, AGENCY and CALTRANS agree as follows: 1. Under this RGA, CALTRANS will convey State grant funds to AGENCY, pursuant to Budget Act Line Item 2660-102-3290, who will conduct transportation studies and planning within the regional area under the jurisdiction of AGENCY. The funds subject to this RGA must be (a) identified as available for a grant in CALTRANS' budget and (b) for the purpose of conducting transportation studies or planning or to a CALTRANS organization that is responsible for conducting transportation studies or planning. 2. Under this Restricted Grant, funds may be only used for the purpose set forth in this paragraph and funds may only be used for costs and expenses that are directly related to such purpose. 3. AGENCY shall perform all the duties and obligations described in the Vernon LA River Active Transportation Access Plan, hereinafter the Project, subject to the terms and conditions of this RGA. The Approved Project Grant Application (Scope of Work and Project timeline), which are attached hereto as Attachment 11. 4. The resolution authorizing AGENCY to execute this RGA pertaining to the above described Project is attached hereto as Attachment I. 5. All services performed by AGENCY pursuant to this RGA shall be performed in accordance with all applicable State and AGENCY laws, regulations, ordinances, policies and procedures and CALTRANS published manuals, including Grant Application Guide at: http:f/www.dot ca.gov/hg/tpp/officeslorip/Grants/grants.html. In case of conflict between State and AGENCY laws, regulations, ordinances, policies or procedures, the order of precedence applicability of these laws shall be established by prevailing California laws and regulations; CALTRANS policies and procedures; ordinances; and, AGENCY policies and procedures. This RGA may not include any federal funds. 6. Project funding is as follows. FUND TITLE FUND SOURCE DOLLAR AMOUNT RMRA SB1 $210,800.00 LOCAL MATCH Agency Provided $ 37,200.00 Total Project Costs $248,000.00 985 City of Vernon Agreement Number 74A0996 Page 3 of 18 No in-kind contributions may be made unless the amount and type of the contribution is identified above. 7. 'rhis RGA is exempt from legal review and approval by the Department of General Services, pursuant to AG Opinions: 58 Ops.AG 586 (1974),63 Ops.AG 290(1980), 74 Ops AG 10 (1991), and 88 Ops AG 56.] 8a Notification of Parties a. AGENCY's Project Manager for PROJECT is Daniel Wall, Director of Public Works, & Felix Valasco, Associate Engineer b. . CALTRANS' Contract Manager is Melanie Bradford. "Contract Manager" as used herein includes his/her designee. c. All notices herein provided to be given, or which may be given, by either party to the ether, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses: City of Vernon Attention: Daniel Wall, Project Manager Phone Number: (323) 583-8811 EX 318 4305 S. Santa Fe Avenue Vernon, CA 90058 California Department of Transportation 07 District/Planning Attention: Melanie Bradford, Contract Manager Phone Number: (213) 897 9446 Email. Melanie.bradford@dot.ca.gov 100 St. MS 16 Los Angeles, CA 900,12 9, Period of Performance a. Reimbursable work tinder this RGA shall begin no earlier than on May 1, 2018, contingent upon the approval by CALTRA.NS and receipt of the Notice to Proceed letter of this RCA by the CALTRANS Contract Manager, and will expire on February 28, 2020. b. AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week from receipt of Notice to Proceed letter by the CALTRANS' Contract Manager. 10. Changes TerrnslA mend ments This RGA may only be amended or modified by mutual written agreement of the parties. 986 City of Vernon Agreement Number 74A0996 Page 4of18 11. Cost Limitation a. The total amount reimbursable to AGENCY pursuant to this RGA by CALTRANS shall not exceed $210,800 .00. b. It is agreed and understood that this RGA fund limit is an estimate and that CALTRANS will only reimburse the cost of services actually rendered as authorized by the CALTRANS Contract Manager at or below that fund limitation established hereinabove: 12. Termination a. CALTRANS reserves the right to terminate this RGA upon written notice to AGENCY at least thirty (30) days in advance of the effective date of such termination in the event AGENCY fails to proceed with PROJECT work in accordance with the terms of this RCA. be This RGA may be terminated by either party for any reason by giving written notice to the other party at least thirty (30) days in advance of the effective mate of such termination. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized and non-cancelled casts up to the date of termination. c. AGENCY has,sixty (60) days after the Termination Date to submit invoices to CALTRANS to make final allowable payments for Project costs in accordance to the terms of this RGA. Failure to submit invoices within this period may result in a waiver by AGENCY of its right to reimbursement of expended costs, 13. Budget Contin one Clause a. It is mutually agreed that if the U.S. Congress or the State Legislature fail to appropriate or allocate funds during the current year and/or any subsequent years covered under this RGA does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect.. In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to furnish any other considerations under this Agreement and AGENCY shall not be obligated to perform any provisions of this RGA. b. If funding for any fiscal year is reduced or deleted by the U.S, Congress or the State Legislature for purposes of this program, CALTRANS shall have the option to either terminate this Agreement with no liability occurring to CALTRANS, or offer a RGA Amendment to AGENCY to reflect the reduced-amount. --- --- -- -- 14. a ment and Invaicin a. The method of payment for this RGA will be based on actual allowable costs. CALTRANS will reimburse AGENCY for expended actual allowable direct costs and including, but not limited to labor costs, travel, and contracted consultant services costs incurred by AGENCY in performance of the Project work. indirect 987 City of Vernon Agreement Number 74AO996 Page 5 of 18 costs are reimbursable only if the AGENCY has an approved Indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in Section III — Cost Principles, Item 16.d. The total cost shall not exceed the cost reimbursement limitation set forth in Section III — Cost Limitations, Item 11.a. Actual costs shall not exceed the estimated wage rates, labor costs, travel and other estimated costs and fees set forth in Attachment II without an amendment to this RGA, as agreed between CALTRANS and AGENCY. b. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in the performance of the Project work. AGENCY must not only have incurred the expenditures on or after the start date and the issuance of the Notice to Proceed letter for this RGA and before the Expiration Date, but must have also paid for those costs to claim any reimbursement. c. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to AGENCY, its sub- recipients, contractors, and/or subcontractors, at the time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: littu://www,dot,ca.gov/hq/asc/t_ravel/ar) b/bul.htm Also see website for summary of travel reimbursement rules. d. AGENCY shall submit invoices to CALTRANS at least quarterly but no more frequently than monthly in arrears for completion of milestones in accordance with the Project Timeline in Attachment II to the satisfaction of the CALTRANS' Contract Manager, Invoices shall reference this RGA Number and shall be signed and submitted to the CALTRANS' Contract Manager at the following address, as stated in Section III — Notification of Parties, Item 8.c. e. Invoices shall include the following information: 1) Names of the AGENCY personnel performing work 2) Dates and times of project work 3) Locations of project work 4) Itemized costs as set forth in Attachment 11, including identification of each employee or subcontractor staff that provided services during the period of the invoice, the number of hours and hourly rates for each employee or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and subcontractor invoices. 5) AGENCY shall submit written progress reports with each set of invoices to allow the CALTRANS' Contract Manager to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, 988 City of Vernon Agreement Number 74A0996 Page 6 of 18 to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed. f. Incomplete or inaccurate invoices shall be returned to the AGENCY unapproved for correction. Failure to submit invoices on a timely basis may be grounds for termination of this RGA for material breach per Section III — Termination, Item 12. g. CALTRANS will reimburse AGENCY for all allowable Project costs at least quarterly but no more frequently than monthly in arrears as promptly as CALTRANS fiscal procedures permit upon receipt of an itemized signed invoice. h. The RGA Expiration Date refers to the last date for AGENCY to incur valid Project costs or credits and is the date the RGA expires. AGENCY has sixty (60) days after that Expiration Date to make final allowable payments to Project contractors or vendors, submit the Project's Final Product(s) as defined in Attachment II and final invoice to CALTRANS for reimbursement for allowable Project costs. Any unexpended Project funds not invoiced by the sixtieth (60th) day will be reverted and will no longer be accessible to reimburse late Project invoices. 15. Local Match Funds a. AGENCY shall contribute not less than a proportional cash amount toward the services described herein on a monthly or quarterly basis. The.frequency of the payments shall be agreed-upon by the parties in a document signed by both parties. Notwithstanding the foregoing, to the extent that in-kind contributions are permitted under this Agreement, the contributions may be counted as cash when they are actually received by CALTRANS. Except where expressly allowed in writing herein, reimbursement of credits for local matching funds will be made or allowed only for work performed on and after the date of issuance of the Notice to Proceed and prior to the Expiration Date of this RGA. b. Local cash and in-kind match requirements can be found at: http://www,dot.ca.gov/hg/tpp/offices/orip/Grants/grants html, Grants Application Guide. AGENCY agrees to contribute the statutorily required local contribution of matching funds if any is specified within this RGA or in any Attachment hereto, toward the actual cost of the services described in Attachment II. AGENCY shall contribute not less than its required match amount toward the services described herein. Local cash and in-kind match requirements can be found at the Office of Regional Planning (ORP) website: http-//www dot ca.gov/hq/tpp/offices/orip/Grants/grants.html 16. Cost Principles a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 989 City of Vernon Agreement Dumber 74AO996. Page 7 of 18 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. b. AGENCY agrees, and will assure that its contractors and subcontractors will ' be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CPR., Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall he used to determine the allowability of individual Project cost items and (b) and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Every sub- recipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cast Principles and Audit Requirements for Federal Awards to the extent applicable. c. Any Project costs for which AGENCY has received payment or credit that are. determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Dart 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within thirty (30) days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS or any third-party source, including, but not limited to, the State Treasurer, the State Controller or any other fund source, d..Prior to AGENCY seeking reimbursement of indirect costs, .AGENCY.must prepare and submit annually to CALTRANS for review and approval an indirect cost rate proposal and a central service cast allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: htt //www.dot.ca. ov/h /LocalPro r ms/lam/ia m.htm. e. AGENCY agrees and shall require that all of its agreements with consultants and sub-recipients contain provisions requiring adherence to this section in its entirety excopt for section c, above. 17. Americans with Disabilities Act By signing this RGA, AGENCY assures CALTRANS that in the course of performing Project work, it will fully comply with the applicable provisions of the Americains with Disabilities Act(ADA) of 1990,which prohibits discrimination on the basis of disability,.as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) 990 City of Vernon Agreement Number 74AO996 Page 6 of IS 18, Indomnification Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted'to be done by AGENCY, its officers, employees, agents or its subcontractors under or in connection with any work, authority or jurisdiction conferred upon AGENCY under this RGA. It is understood and agreed that AGENCY, its officers, employees, agents, or subcontractors shall fully defend, indemnify and save ,harmless CALTRANS and all its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortuous, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents or subcontractors under this RGA. 19. Nondiscrimination Clause (2 GCR 11106 Clause b) a. During the performance of this RGA, the AGENCY, and its Subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex., gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed color, national. origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AGENCY shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. b. AGENCY shall comply with the provisions of the Fair Employment,and dousing Act (Gov. Code, § 12900 et seq.), the regulations promulgated thereunder(Cal. Code Kegs., tit. 2, § 11000 et seq.), the provisions of Article 95, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 111.35-11139.5), and the regulations or standards adopted by CALTRANS to implement such article. c, AGENCY shall hermit access by representatives of the Department of lair Employment and Dousing and CALTRANS upon reasonable notice at any time during the normal business hours, but in no case less than twenty four (24) hours' notice, to such of its books, records, accounts, and all ether sources of information and its facilities as said Department or CALTRANS shall require to ascertain compliance with this clause. 991 City of Vernon Agreement Number 74AO996 Page 9 of 18 d, AGENCY and its Subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. e. AGENCY shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the RGA. 20. Retention of Records/Audits a. AGENCY, its contractors, subcontractors and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and.provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of AGENCY, its contractors, subcontractors and sub-recipients connected with Project performance under this RGA shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by AGENCY, its contractors, its subcontractors and sub-reciplents upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and match credits claimed under this RGA, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions'.of State'and AGENCY law. In-the absence of such an audit, any acceptable audit work performed by AGENCY's external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits. b. For the purpose of determining compliance with applicable State and AGENCY law in connection with the performance of AGENCY's contracts With third parties pursuant to GC Section 8546.7, AGENCY, AGENCY's sub- recipients, contractors, subcontractors, and CALTRANS shall each maintain and retake available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three (3)years from the date of final payment to AGENCY under this RGA, CALTRANS, the California State Auditor, or any duly authorized representative of CALTRANS or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinaflons, .excerpts, and transactions, and AGENCY shall furnish copies thereof if requested; 992 City of Vernon Agreement Number 74A0990 Page 10 of 18 c, AGENCY, its sub-recipients, contractors, and subcontractors will permit access' to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Pair Employment Practices and Housing Commission, or any other AGENCY of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this RGA. d. Additionally, all grants may be subject to a pre-award audit prior to execution of the RGA to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs. e. Any contract with a consultant or sub-recipient entered into as a result of this Agreement shall contain all the provisions of-this article. 21. Disputes a. Any dispute concerning a question of fact arising under this RGA that is not disposed of by agreement shall be decided by the CALTRANS Contract Officer, who may consider any written or verbal evidence submitted by AGENCY. The decision of the CALTRANS Contract Officer shall be the CALTRANS's final decision regarding the dispute. b. Neither the pendency of a dispute nor its consideration by the CALTRANS Contract Officer will excuse AGENCY from fell and timely performance in accordance with the terms of the RGA. 22, Third-Party Contracts a. AGENCY shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without prior written authorization by CALTRANS Contract Manager unless expressly included (sub-recipient identified) in Attachment 11 as part of the identified Project work. b. All State-government-funded procurements must be conducted using_ a fair and competitive procurement process. AGENCY may use its own procurement procedures as long as the procedures comply with the local A,GENCY's laws, rules, and ordinances governing procurement and all , applicable provisions of state law, including without limitation the requirement that the AGENCY obtain at least three (3) competitive bids for solicitation of goods, services and consulting services (see Part 2, Chapter 2, Articles 3 and 4 of the Public Contract Code); a qualifications4based solicitation process, for which statements of qualifications are obtained from at least three (3) qualified firms for architecture and engineering services (see Title 1, Division 5, Chapter 10 of the Government Code); and, the provisions of the Local Assistance Procedures Manual (LAPM), Chapter 10, which are not inconsistent with this section 23, Third Party Contracts. The L.APM can be found and the following link. 993 City of Vernon Agreement Number 74AO996 Page 11 of 18 litt ://www.dot.ca. ov/li /Loca[Pro rams/lam/la nl.hLrp#LAPMo 1. c. Any subcontract entered into as a result of this RGA shall contain all the provisions stipulated in this RGA to be applicable to AGENCY's sub- recipients, contractors, and subcontractors. Copies of all agreements with sub-recipients, contractors, and subcontractors must be submitted to the CALTRANS Contract Manager. d. CALTRANS does not have a contractual relationship with the AGENCY's sub- recipients, contractors, or subcontractors and the AGENCY shall be fully responsible for all work performed by its sub-recipients, contractors, or subcontractors. e, Prior authorization in writing by the CALTRANS Contract Manager shall be required before AGENCY enters into any non-budgeted purchase order or sub- agreement for supplies, or consultant services. AGENCY shall provide an evaluation of the necessity or desirability of incurring such costs. AGENCY shall retain all receipts for such purchases or services and shall submit them with invoices per Section III, Item 14e.4, above. f. Any subcontract entered into by AGENCY as a result of this RGA shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as Project costs only after those costs are incurred and paid for by the subcontractors. Travel expenses and per them rates for subcontractors shall be reimbursed pursuant to Section III, Item 14c, above. 23. Drug-Free Work lace Certification By signing this RCA, AGENCY hereby certifies under penalty of perjury under the laws of California that AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 (GC-Section 8350 et sett.) and will provide a Drug-Free workplace by doing all of the following: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by GC Section 8355(a). b. Establish a Drug-Free Awareness Program as required by GC Section 8855(u) to inform employees about all of the following: 1) The dangers of drug abuse in the workplace. 2) The person's or organization's policy of maintaining a Drug-Free workplace; 3) Any available counseling, rehabilitation, and employee assistance programs. 4) Penalties that may be imposed upon employees for drug abuse violations. 994 City of Vernon Agreement Number 74AO996 Page 12 of 18 c. Provide, as required by GC Section 8355(c), that every employee who works on the proposed contract or grant: 1) Will receive a copy of the company's Drug-Free policy statement. 2) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant. d, Failure to comply with these requirements may result in suspension of payments under this RCA or termination of this RGA or both, and AGENCY may be ineligible for the award of any future state contracts If CALTRANS determines that any of the following has occurred: (1) AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to carry out the requirements as noted above. 24. Belati onshlp_of,Parties It is expressly understood that this RGA is an agreement executed by and between two independent governmental entities and is not Intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership,joint venture or association, or any other relationship whatsoever other than that of an independent party. 25. State-Owned Qata a. AGENCY agrees to comply with the following requirements to ensure the preservation, security, and Integrity of State-owned,data on portable computing devices and portable electronic storage media:. 1) Encrypt all State-owned data stored on portable computing devices and portable electronic storage medial using government-certified Advanced Encryption Standard (AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS data stored on every sector of a hard drive, including temp files, cached data, hibernation files, and even unused disk space. 2) Data encryption shall use cryptographic technology that has been tested and approved against exacting standards, such as FIPS 140-2 Security Requirements for Cryptographic Modules. 3) Encrypt, as described above, all State-owned data transmitted from one competing device or storage medium to another. 4) Maintain confidentiality of all State-owned data by limiting data .sharing to those Individuals contracted to provide services on behalf of the State, and limit use of State information assets for Mate purposes only, 5) Install and maintain current anti-virus software, security patches, and upgrades on all computing devices used during the course of the Agreement. 6) Notify the CALTRANS Contract Manager immediately of any actual or 995 City of Vernon Agreement Number 74AO996 Page 13 of 18 attempted violations of security of State-owned data, including lost or stolen computing devices, files, or portable electronic storage media containing State-owned data. 7) Advise the owner of the State-owned data, the AGENCY Information Security Officer, and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to the security of State-owned data and of specific means of protecting that State-owned data. b. AGENCY agrees to use the State-owned data only for State purposes under this RGA. c. AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or desktop computer without first establishing the specifications for information integrity and security as established for the original data file(s). (State Administrative Manual (SAM) Section 5335.1) 26, Assumption ofi R sk and,Indemnification Regarding Exposure to Environmental Health-Ha ards In addition to and not a limitation of the AGENCY'S indemnification obligations contained elsewhere in this Agreement, the AGENCY hereby assumes all risks of i the consequences of exposure of AGENCY'S employees, agents, Subcontractors, Subcontractors' employees, and any other person, firm or corporation furnishing or supplying work services„ materials, or supplies in connection with the performance of this Agreement, to any and all environmental health hazards, local and otherwise, in connection with the performance of this Agreement. Such hazards include, but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to infectious agents and/or pathogens of any type, kind or origin. AGENCY also agrees to take all appropriate safety precautions to prevent any such exposure to AGENCY'S employees, agents, Subcontractors,. Subcontractors' employees, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement. AGENCY also agrees to indemnify and hold harmless CAL°TRANS, the.State of California, and each and all of their officers, agents and 'employees, from any and all claims and/or losses accruing or resulting from such exposure. Except as provided bylaw, AGENCY also agrees that the provisions of this paragraph shall apply regardless of the existence or degree of negligence or fault can the part of CALTRANS, the State of California, and/or any of their officers, agents and/or employees. 27. Mandatory Organic Waste Recycling It is understood and.agreed that pursuant to Public Resources Code §42649.8 et. sett, if AGENCY generates four (4) cubic yards of organic waste per week the AGENCY shall arrange for organic waste recycling services. "Organic waste" means fond waste, green waste, landscape and pruning waste, non-hazardous wood waste, and food-soiled paper waste that is mixed in food. 996 City of Vernon Agreement Number 74AO996 Page 14 of 18 The AGENCY shell take at least one of the following actions: I) Source separate organic waste from other waste and subscribe to a basic level of organic waste recycling service that includes collection arid.recycling of organic waste. 2) recycle its organic waste onsite or self-haul its own organic waste for recycling. 3) Subscribe to an organic waste recycling service that may include mixed waste processing that specifically recycles organic.waste. 28. Project Close Out/Final Product a. AGENCY will provide two (2) copies and two (2) electronic versions of the Final Product(s) to the CALTRANS Contract Manager. b. CALTRANS reserves the right to withhold final payment to AGENCY pending receipt of Final Product(s) to the CALTRANS Contract Manager, 29. OWNERSHIP OF PROPRIETARY PROPERTY a. Definitions. t) Work: The work to he directly or indirectly produced by AGENCY ender this RGA. 2) Work Product: All deliverables created or produced from Work under this Agreement including but not limited to, all Mork and Deliverables conceived pr madq, or made hereafter conceived or made, either solely or jointly with others during the term of this Agreement and during a period of six (6) months after the termination thereof, which relates to the Work commissioned or performed under this Agreement. "Work Product" includes all deliverables, inventions, innovations, improvements, or other works of authorship Contractor may conceive of or develop in the coarse of this Agreement, whether or not they are eligible for patent, copyright, trademark, trade secret, or other legal protection. 3) Inventions: Any idea, methodologies, design, concept, technique, invention, discovery, Improvement or development regardless of patentability made solely by the Contractor or jointly with the Contractor's Subcontractor and/or the Contractor's Subcontractor's employee's with one or more employees of the Department of Transportation (herein after referred to as "the Department"), during the term of this-Agreement and in performance of any Work under this Agreement, provided that either the conception or reduction to practice thereof occurs during the term of this Agreement and in performance of Work issued under this Agreement. 997 City of Vernon Agreement Number 74A0990 Wage 15 of 18 b. OWNERSHIP OF WORD PRODUCT AND RIGHTS 1) Ownershiip of work product. Except in regard to Pre-existing Works, all Work. Product derived by the Work performed by the Contractor, its employees or by any of the Contractor's Subcontractor's employees under this Agreement, shall be owned by the Department and shall be considered to be works made for hire'by the Contractor's Subcontractor for thb Department. The Department shall own all United States and international copyrights in the Work Product. As such, all Work Product shall contain, in a conspicuous place, a copyright designation consisting of a "c" in a circle followed by the four-digit year in which the Work product was produced, followed by the words "California .Department of Transportation." For example, a Work Product created in the year 2012 would contain the copyright designation U 2012 California Department of Transportation. 2) Vesting of.copyright.rights: Contractor, its employees or any of Contractor's Subcontractor's employees agrees to perpetually assign, and upon creation of each Work Product automatically assigns, to the Department, its successors and assigns, ownership of all United States and International copyrights in each and every Work Product, insofar as any such Work Product, by operation of law, may not be considered work made for hire by the Contractor's Subcontractor from the Department. From time to time upon the Department's request, the Contractor's Subcontractor andtor its employees, shall confirm such assignments by execution and delivery of such assignments, confirmations or assignment, or other written instruments as the Department may request. The Department, Its successors and assigns, shall have the right to obtain and hold in its or their own name(s) all copyright: registrations and other evidence of rights that may be available for Work Product. Contractor hereby agrees to waive all moral rights relating to identification of authorship restriction or limitation on use, or subsequent modifications of the Work, c, I VENTIONS 1) Vest!ng of patent rights: The Contractor, its employees and any Contractor's Subcontractor hereby agrees to assign to the Department, its successors, and assigns, all Inventions, together with the right to seek protection by obtaining patent rights therefore and to claim all rights or priority there under, and the same shall become and remain the Department's property regardless of whether such protection is sought. The Contractor, its employees and Contractor's Subcontractor shall promptly make a complete written disclosure to the Department of each Invention not otherwise clearly disclosed to the Department in the pertinent Work Product, specifically pointing out features or concepts that;the Contractor, its employees and Contractor's Subcontractor believes to be new or different. 998 City of Vernon Agreement Number 74AO996 Page 16 of 18 The Contractor, its employees and Contractor's Subcontractor shall, upon the Department's request and at the Department's expense, cause patent applications to be filed thereon, through solicitors designated by the - Department, and shall sign all such applications over to the Department, its successors, and assigns. The Contractor, its employees and Contractor's Subcontractor shall give the Department and its solicitors all reasonable assistance in. connection with the preparation and prosecution of any such patent applications and shall cause to be executed all such assignments or other instruments or documents as the Department may consider necessary or appropriate to carry out the intent on this Agreement. 2) Agency: In the event that the Department is unable for any reason whatsoever to secure the Contractor's, its employees'and/or Contractor's Subcontractor's signature to any lawful or necessary document required or desirable to apply for or prosecute any United States application (including renewals or divisions thereof}, Contractor, its employees and Contractor's Subcontractor hereby irrevocably designates and appoints the Department and its duly authorized officers and agents, as its agent and attorney-in-fact, to act for and on Contractor, its employees and Contractor's Subcontractor's behalf and stead, to execute and file such applications and to do all other lawfully permitted acts to further the prosecution and issuance of any copyrights, trademarks or patents thereon with the same legal force and effect as if executed by Contractor, its employees and/or Contractor's Subcontractor. The Department shall have no obligations to file any copyright, trademark or patent applications. d. ADDITIONAL PROVISIONS 1} Avoidance of infrin a ent. In performing services under this Agreement, Contractor and its employees agree to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. if{Contractor or its employees becomes aware of any such possible infringement in the course of performing any Work under this Agreement, Contractor or its employees shall imme d late ly'n otify the Department in writing. 2) Pre-existing works and license: Contractor acknowledges that all Work Product shall be the sole and exclusive property of the Department, except that any pre-existing works created by Contractor and third parties outside of the Agreement but utilized in connection with the Agreement(the "Pre- existing Works") shall continue to be owned by Contractor or such parties. Contractor agrees to notify the Department in writing of any Eire-existing Works used in connection with any Work Product produced under this Agreement and hereby grants to the Department a non-exclusive, perpetual, royalty-free license to utilize the Pre-existing Works in connection with the Work Product. 999 City of Vernon Agreement Number 74A0096 Page 17 of 18. 3) Subcontractors; Contractor shall affirmatively bind by contract any of its subcontractors or service vendors (hereinafter"Contractor's Subcontractor") providing services under this Agreement to conform to the provisions of this Exhibit. Contractor's Subcontractor shall then provide the signed contract to the Contractor, who shall provide it to the Department's Contract Manager prior to the commencement of any work. In performing services Linder this Agreement, Contractor's Subcontractor agrees to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If Contractor's Subcontractor becomes aware of any such passible infringement in the course of performing any Work under this Agreement, Contractor's Subcontractor shall immediately notify the Contractor in writing, Contractor will then immediately notify the Department in writing. e. OWNERSHIP OF DATA 1) Upon completion of all work under this Agreement, all intellectual property rights, ownership and title to all reports, documents, plans, specifications, and estimates, produced as part of this Agreement will automatically be vested in CALTRANS and no further agreement will be necessary to transfer ownership to CALTRANS. The Consultant shall furnish i GALTRANS all necessary copies of data needed to complete the review and approval process. 2) It is understood and agreed that all calculations, drawings, and specifications, whether in hard copy of machine readable form, are intended (or one-time use in the construction of the project for which this Agreement has been entered into. 3) The Consultant is not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse.by CALTRANS of the machine readable information and data provided by the Consultant under this Agreement; further,the Consultant is not liable for claims, liabilities or losses arising out of, or connected with, any use by CALTRANS of the project documentation on other projects, for additions to this project, or for the completion of this project by others, excepting only such use as may be authorized, in writing, by the Consultant. 4) Any sub-agreement in excess of$25,000.00, entered, into as a result of this Agreement, shall contain all of the provisions of this clause. 1000 City of Vernon Agreement Number 74AO996 Page 18 of 18 SECTION IV ATTACHMENTS: The following attachments are incorporated into and are made a part of this RGA by this reference and attachment. 1. AGENCY Resolution II. Scope of Work and Project Timeline IN WITNESS WHEREOF, the parties hereto have executed this RGA on the day and year first herein above written: STATE OF CALIFORNIA CITY OF V tNON DEPAI1 INTENT OF TRANSPORTATION By: By. Pr�n ed N,a ne: Prime Name: VA �A4 SM ( Carlos Fandino Title: Contract Officer Title: City Administrator Date: f2_0 Date: 4—p—I� X ATTES I Printed N Inc: Maria E Ayala Title: City Clerk � • Date: I e 4 404?.plg . APPROVED AS TO FORM: By: r PrintedXanie: Brian Byun Title: Senior Deputy City Attorney Date: LL 3 f f 1001 City of Vernon Agreement Number 74AO996 Attachment! Page 1 of 15 RESOLUTION NO. 2018-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A RESTRICTED GRANT AGREEMENT WITH THE STATE OF CALIFORNIA, ACTING BY AND THROUGH THE DEPARTMENT OF TRANSPORTATION, TO ACCEPT AN FY 2017--18 CALTRANS SUSTAINABLE TRANSPORTATION PLANNING GRANT FOR THE PREPARATION OF THE VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN (LA RIVER ATAP) WHEREAS, on December 15, 2017, the City of Vernon (the "City") was awarded a Sustainable Transportation Planning Grant (the "Grant") from the State of California, acting through the California i Department of Transportation ("Caltrans") , for the purpose of preparing the Vernon LA River Path Active Transportation Access Plan � i ("LA RIVER ATAP") ; and E WHEREAS, the Grant will provide the funding needed to study f the east-west connections through the City to potentially establish a cross-town active transportation network that will connect to the river path to transit stops and employment centers in Vernon; and WHEREAS, acceptance of the Grant is conditioned on, among other things, the City's allocation of $37,200 of local matching funds; and WHEREAS, the City intends to reflect the allocation of such matching funds in its FY 2018-19 budget and will consider that allocation at the appropriate time; and WHEREAS, by memo dated March 6, 2018, the Director of Public Works has recommended that the City Council of the City of Vernon accept the Grant for the preparation of the LA RIVER ATAP and authorize the City Administrator to enter into a Restricted Grant Agreement with Caltrans for the Grant amount of $210,800.00; and 1002 City of Vernon Agreement Number 74AO996 Attachment I Page 2 of 15 WHEREAS, the City Council desires to approve and authorize the execution of the Agreement in order to receive Grant funding in the amount of $210,800.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is categorically exempt under the California Environmental Quality Act (CEQA) , in accordance with Section 15306, because grant funds would be used solely for data collection, research, and preparation of a study / plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project. SECTION 3: The City Council of the City of Vernon hereby authorizes the City Administrator to execute a Restricted Grant Agreement with Caltrans, which agreement shall be provided to the City upon passage of this Resolution. SECTION 4: The City Council of the City of Vernon hereby authorizes the City Administrator to execute said agreement for, and on behalf of, the City of Vernon and the City Clerk, is hereby authorized to attest thereto, without further City Council approval. SECTION 5: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized. SECTION 6: The City Council of the City of Vernon hereby 2 1003 City of Vernon Agreement Number 74AO996 Attachment I Page 3 of 15 directs the City Clerk, or the City Clerk's designee, to send a fully executed Agreement to Caltrans. SECTION 7: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 6ch day of March, 2018. Name: Melissa A. Yba�B Title: Mayor / Mayer Pre Tem ATTEST: - --kt(Ig Maria P. Ayala, Oty Clerk APPROVED AS TO FORM: Brian Syun, Senior Deputy Cwty Attorney 3 - 1004 City of Vernon Agreement Number 74AO996 Attachment I Page 4 of 15 STATE OF CALIFORNIA } } ss COUNTY OF LOS ANGELES } 1, Mania E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2018-08, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, March 6, 2018, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this tX'``day of March, 2018, at Vernon, California. Mari E. Ayala City Clerk (SEAL) i I 4 - 1005 City of Vernon Agreement Number 74AO996 Attachment I Page 5 of 15 CERTIFICATE STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES) I, Maria E. Ayala, City Clerk of the City of Vernon, County of Los Angeles, State of California, hereby certify that the attached is a full and complete copy of: RESOLUTION No. 2018-08 - A Resolution of the City Council of the City of Vernon, Authorizing the City Administrator to Execute a Restricted Grant Agreement with the State of California, Acting by and Through the Department of Transportation, to Accept an FY 201' - 18 Caltrans Sustainable Transportation Planning Grant for the Preparation of the Vernon LA River Path Active Transportation Access Plan (LA River ATAP) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official Seal of the City of Vernon, .County of Los Angeles, State of California, on this _ (?=_. day of March 2078. SEAL: �Q Mari E. Ayala City Clerk 1006 City of Vernon Agreement Number 74AD996 Attachment I Page 6 of 15 1007 City of Vernon Agreement Number 74AD996 Attachment I Page 7 of 15 RED '' 11/ED oY FEB 2 8 2018 `' y (RiErMYED CITY CLERK'S OFFICE FEB 2 7 2018 STAFF REPORT r,l��{ ;,��i'14T{t>�T1o�,� PUBLIC WORKS DEPARTMENT ("IV E-nL DATE: March 6,2018 TO: Honorable Mayor and City Council FROM: Daniel S.Wall,Director of Public Works Dcpartme�� Originator:Felix Velasco,Associate Engineer RE: A Resolution Accepting the FY 2017-18 Caltrans Sustainable Transportation Planning Grant Recommendations A. Find that the acceptance of the Caltrans Sustainable Transportation Planning Grant is categorically exempt tinder the California Environmental Quality Act ("CEQA") in accordance with Section 15306,because grant funds would be used solely for data collection, research, and preparation of a study/ plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project; and B. Adopt a resolution accepting the Caltrans Sustainable Transportation Planning Grant for the preparation of the Vernon LA River Path Active Transportation Access Plan (LA RIVER ATAP) and authorizing the City Administrator to enter into a Restricted Grant Agreement with Caltrans for the grant amount of$210,800. Background On December 15,2017,the City was awarded a grant of State funds from the California Department of Transportation ("Caltrans") Sustainable Transportation Planning Grant Program. With Funding in place at the state level to design and construct a new 8-mile gap closure of the LA River,including a 3-mile segment of the LA River Path through Vernon,this grant will provide the funding needed to study the east-west connections through the City of Vernon to establish a crosstown active transportation network that will connect to the river path to transit stops and employment centers in Vernon. It is anticipated that creating convenient and safe options for active transportation will help Vernon residents,commuters, and those in nearby communities incorporate more physical activity into their daily routines. Page 1 of 2 1008 City of Vernon Agreement Number 74AO996 Attachment I Page 8 of 15 As a condition of grant acceptance,the City is required to provide Caltrans a resolution stating the grant project title and title of the person authorized to enter into a contract with Caltrans. The contracting process will commence upon adoption of the proposed resolution. l+fiscal Tin��srct The City of Vernon was awarded a grant for the amount of$210,800 in State funding from the Caltrans Sustainable Transportation Planning Grant Program to prepare the Vernon LA River Path Active Transportation Access flan(LA River ATAP).The City was required to allocate$37,200 of local funds to meet the matching requirement.The matching funds will be budgeted for in the PY 2018-19. Attstchiiictits 1. A Resolution accepting finds from the Caltrans Sustainable Transportation Planning Grant Program. 2. Caltrans Sustainable Transportation Planning Grant award letter. Page 2 of 2 1009 City of Vernon Agreement Number 74AO996 Attachment I Page 9 of 15 rnTeorcnLi[oRx [, Q Nuss7Ar 7teANspQ l4NnamvCr � �___��. InLm ND0.itCt9 I C 4v [ DIPARTMENT 011'TRANSPORTATION DIVISION OF TRANSPORTATION PLANNING a P.U.BOX 942873,MS-32 SACRAMEN1TO,CA 94273-0001 MoUng comervallan PHONE (916)654,2596 a Cal1(brnta Wiv oft.fe. FAX (916)653-0001 TTY 711 www.dot.ra,gov Decomber 15,2017 Mr,Dartiel.Wall Ditector of Public Works City of Vernon 4305 S.Santa Fe Avenue Vernon,CA 90058 I Dear Mr,Walt: On behalf of the California Department of Transportation(Caltraw),Division of Transportation. Planning,I ant pleased to offer my congratulations to the City of Vernon for the recent award of the following State transportation planning grant for fiscal year(FV)2017-18: Grant Program: Road Maintenanee&Rehabilita on ocotmt--Sustahaablo Co nunities Grant Title: Vernon LA River Path Active Transportation Access Plan Grant Award: $210,800 Local Match: $37,200 Total Project Amount: $248,000 Please see the list below which identifies specific conditions for a grantee to accept grant funding;to program funds,and to begin work. Conditions one through five must bo fulfilled no later than January 12,2018 by submitting these items to Caltrans District staff for approval. Failure to fulfill these conditions will result in forfeiture of funds. Also note,final products must be completed and submitted to Caltrans.no later than February 28,2020, Final requests for reirnbursemetrts must be submitted to Caltrans no later than April 28,2020. Conditions of Grant Aoq tanca These State grant funds cannot be expended or reimbursed until the following conditions are satisfied: 1. Submit past due Annual Progress Report(s)required by Government Code Section 65400 to tho Department of Housing and Community Development. 2, The revised final Scope of Work,Project Timeline with the earliest start date of May 1 2018,and Grant Application Cover Shoot are submitted to Caltrans District 7 for approval. 1'ronlde a sq/e,suslalxahts,lntegraled anti e„Bldsnt7ra++spo+Yaltoa system to enhance Ca1ybrnta's ecanomy and tivabltlly" 1010 City of Vernon Agreement Number 74AO996 Attachment I Page 10 of 15 Mr. Daniel Wall December 15,2017 Page 2 3. A Payee Data Record(STD. 204) is completed and submitted. Although the form indicates that government entities are not required to submit this form,it is needed to ensure payments are sent to the correct recipient. 4. If applicable,a Third Party In-kind Valuation Plan is submitted for the use of in-kind contributions to satisfy the minimum local match requirement. Third party in-kind contributions are goods and services donated from outside the grantee's agency,such as donated printing,facilities,interpreters,equipment,advertising,time and effort,staff time,and other goods and services. 5, If applicable,indirect costs must have been identified in the approved grant Scope of Work and project timeline. 6. A local resolution from the City of Vernon governing board stating the grant project title and title of the person authorized to enter into a contract with Caltrans must be provided no later than February 22,2018. 7. The City of Vernon receives a fully executed contract and has been formally notified by Caltrans District staff to begin work. The contracting process can begin once the first six conditions have been satisfied. For your ,convenience,a toolbox to aid you during this process is available on our website below: http://w,,vw.dot.ca.gov/hq/tpp/offrces/orip/Grants/:grants.html. A Quarterly Progress Report with a brief narrative of completed project activities will need to be submitted to the district grant manager once the project is under way. Request for reimbursement with the required minimum local match can be submitted monthly,but must be submitted quarterly. Please contact Charles Lau,in Caltrans District 7,at(213)897-0197,or Alison Nealon, Headquarters Liaison,at(916)651-9202 if you have any questions concerning these grant funds or program requirements. Sincerel , r ER THOMPSON Chief,Office of Regional Planning "Provide a safe,sustainable,hriegraled and efficient hransponalion sesrern 1v enhance Caliijimda's ecanvam and Nvabilily" 1011 City of Vernon Agreement Number 74AO996 Attachment I Page 11 of 15 Mr,Daniel Walt December 15,2017 Page 3 c, Felix Velasco,Associate Engineer,City of Vernon Linda Taira,Senior Transportation Planner,Caltrans,District 7 Charles Lau,Associate Transportation Planner,Caltrans,District 7 Anson Nealon,Transportation Planner,Caltrans,Headquarters E I i I "Provhfa a safe,sustalnabla,&Mgratad and Orient Ir ansporlaflon syslem to enhance CalrJanta k&onorroy and 1PvabIltty" 1012 City of Vernon Agreement Number 74AO996 Attachment I Page 12 of 15 i I d RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A RESTRICTED GRANT AGREEMENT WITH THE STATE OF CALIFORNIA, ACTING BY AND THROUGH THE DEPARTMENT OF TRANSPORTATION, TO ACCEPT AN FY 2017-18 CALTRANS j SUSTAINABLE 'TRANSPORTATION PLANNING GRANT FOR THE PREPARATION OF THE VERNON LA RIVER PATH ACTIVE TRANSPORTATION ACCESS PLAN (LA RIVER ATAP) i i WHEREAS, on December 15, 2017, the City of Vernon (the 3 i "City"} was awarded a Sustainable Transportation Planning Grant (the "Grant") from the State of California, acting through the California Department of Transportation ("Caltrans") , for the purpose of preparing the Vernon LA River Path Active Transportation Access Plan ("LA RIVER ATAP") ; and WHEREAS, the Grant will provide the funding needed to study the east-west connections through the City to potentially establish a cross-town active transportation network that will connect to the river path to transit stops and employment centers in Vernon; and WHEREAS, acceptance of the Grant is conditioned on, among other things, the City's allocation of $37,200 of local matching f funds; and WHEREAS, the City intends to reflect the allocation of such matching funds in its FY 2018-19 budget and will consider that I allocation at the appropriate time; and WHEREAS, by memo dated March 6, 2018, the Director of Public Works has recommended that the City Council of the City of Vernon accept the Grant for the preparation of the LA RIVER ATAP and authorize the City Administrator to enter into a Restricted Grant Agreement with Caltrans for the Grant amount of $210,800.00; and 1013 City of Vernon Agreement Number 74AO996 Attachment I Page 13 of 15 i WHEREAS, the City Council desires to approve and authorize the execution of the Agreement in order to receive Grant funding in the amount of $210,800.00. i NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE I CITY OF VERNON AS FOLLOWS: f SECTION 1: The City Council of the City of Vernon hereby -- E finds and determines that the above recitals are true and correct. F i SECTION 2: The City Council of the City of Vernon finds that this action is categorically exempt under the California Environmental Quality Act (CEQA) , in accordance with Section 15306, because grant funds would be used solely for data collection, research, and preparation of a study / plan, which will not result in a serious or major disturbance to any environmental resource and which will not commit the City to any project. SECTION 3: The City Council of the .City of Vernon hereby authorizes the City Administrator to execute a Restricted Grant Agreement with Caltrans, which agreement shall be provided to the City upon passage of this Resolution. SECTION 4: The City Council of the City of Vernon hereby authorizes the City Administrator to execute said agreement for, and on behalf of, the City of Vernon. and the City Clerk, is hereby i authorized to attest thereto, without further City Council approval, j i SECTION 5: The City Council of the City of Vernon hereby instructs the City Administrator, or his designee, to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the transactions herein approved or authorized. SECTION 6: The City Council of the City of Vernon hereby - 2 1014 City of Vernon Agreement Number 74AO996 Attachment I Page 14 of 15 i 3 directs the City Clerk, or the City Clerk's designee, to send a fully executed Agreement to Caltrans. SECTION 7: The City Clerk of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, of the City of Vernon shall cause this resolution and the City Clerk's certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 6th day of March, 2018. i Name: Title: Mayor / Mayor Pro-Tem ATTEST: �� Maria7E. Ayala, City Clerk APPROVED AS TO FORM: Brian Byun, Senior Deputy City Attorney i 1015 City of Vernon Agreement Number 74AO996 Attachment I Page 15 of 15 STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) l I, Maria E. Ayala, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. _ was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, March 6, 2018, and thereafter was duly signed by the Mayor or Mayor pro-Tem of the City of Vernon. Executed this day of March, 2018, at Vernon, California. i i i Maria E. Ayala, City Clerk (SEAL) 4 1016 City of Vernon Agreement Number 74AO996 Attachment Il Page 1 of 9 Scope of Work Checklist The Scope of Work Is the official description of the work that is to be completed during the contract. The Scope of Worst trust be consistent with the Project Timeline, Applications with missing components will be ata competitive disadvantage. Please use this checklist to make sure your Scope of Work is complete. The Scope of Work roust: 0 Use the Fiscal Year 2017-18 template provided and in Microsoft Word format C! List all tasks and sub-tasks using the same title as stated in the project timeline 0 Include task and sub-task numbers in accurate and proper sequencing; consistent with the project timeline 0 List the responsible party for each task and subtask and ensure that it is consistent with the project timeline (i.e. applicant, sub-applicant, or consultant) 0 Include a thorough Introduction to describe the project and project area demographics, including a description of the disadvantaged community involved with the project, if applicable 0 Include a thorough and accurate narrative description of each task and sub-task 0 Include a task for a kickoff meeting with Caltrans at the start of the grant II Include a task for procurement of consultants, if consultants are needed 0 Include a task for Invoicing El Include a task for quarterly reporting to Caltrans 0 Include detailed public participation and services to diverse communities 0 Include project implementation/next steps 0 List the project deliverable for each task in a table following each task and ensure that it is consistent with the project timeline El EXCLUDE environmental, complex design, .engineering work, and other ineligible activities 1017 City of Vernon Agreement Numbor 74AO996 Attachment li Pa e2of9 SCOPE OF WORK,Vernon LA River Active Transportation Access flan INTRODUCTION: The Los Angelus Metro has Identified $365 million for design and construction of the Los Angeles River Path.This funding will cover the costs of constructing the trail along the river corridor, however, the funding does not cover the critical connections to/from local -destinations.The Vernon Los Angeles River Path Active Transportation Access Plan(the Plan) will address critical connection needs between local destinations within the City of Vernon(the City) and the Los Angeles River Path. Specifically, the Plan will assess the feasibility of three bikeway corridors within the City of Vernon (37th Street between Violet and'Soto,Vernon Avenue between Santa Fe and Downey,and Leonia Street between Pacific and Atlantic)and five gateways leading to the Los Angeles River Sikeway (26°'at the LA River, Soto and Bandini, Downey and Vernon, and Atlantic and District) See attached reap for locations. The city intends to gather public input through interactive community workshops which will be the driving factor of the planning process. RESPONSIBLE PARTIES:The City Vernon, with the assistance of a consulting firm, will perform this work.The City has not yet selected a consulting firm and the proper procurement procedures will be used through a competitive RFP process. City staff anticipates these figures will not differ substantially and will not exceed the grant request amount. The Plan will.address planning and conceptual Aesign only, It is the City of Vernon's intent that onc6 this plan is complete, it'will lead to implementation and d6plopment. The scope of work shown below reflects the anticipated process and deliverables for the Vernon Los Angeles Diver Path Active Transportation Access Plan.While tasks are presented In a linear progression, work on some tasks will happen concurrently with others. OVERALL PROJECT OBJECTIVES: Increase non-motorized connectivity within the City of Vernon and to the LA River Path * Facilitate the movement of people without negatively impacting the movement of freight through the City • Create safe transportation corridors to access work, schools and,shopping i Reduce greenhouse gas emissions and reduce vehicle miles traveled _ Encourage physical activity by increasing the use of active transportation 1018 City of Vernon Agreement number 74AO996 Attachment II Pa e3of9 1, project Initiation &Coordination Task 1.1 project Kick-Off meeting w!Caltrans At the outset of the project, the City will hold a kick-off meeting with Caltrans staff to discuss grant procedures and project expectations including invoicing, quarterly reporting, and all other relevant project information. Meeting sunnmary will be documented. Responsible Warty: City of Vernon "Cask 1.2 RPP for Consultant Services The City will complete an RFP process for the selection of a consultant using the proper procurement procedures. responsible Marty: City of Vernon "Cask 1.3 Project Coordination Coordination will include monthly face-to-face project team meetings with consultants to ensure good communication can upcoming tasks and to confirm the project deliverables are on schedule and within budget, In addition, there will be regular(e.g. bi-weekly) check-in calls with the City of Vernon and consultants, as well as periodic progress reports to ensure coordination between all parties involved to help deliver a plan that will meet or exceeds expectations. Caltrans staff will be invited to all team meetings and project check-in calls. # Responsible Party: City of Vernon Task.1.4 Project Kick-Off Meeting w/Project Team Once the consultant tears has been procured,the City&consultants will hold a kick-off meeting: to discuss project management, goals & objectives, and all other relevant project Information. Meeting summary will be documented. Responsible Party: Consultant Task Deliverable 1.f Project Kick-Off Meeting wl Caltrans 1.2_ RFP for Consultant Services. 1.3 Project Coordination 1.,fFPraject Kick-Off Meeting wl project-ream 2. Outreach&Engagement Task 2.1 Community-Based Action Plano The development of a Community Based Meeting Action flan will include a detailed outreach plan to the community and advisory groups. Responsible Party: City of Vernon 1019 City of Vernon Agreement Number 74AO996 Attachment 11 Page 4 of 9 Task 2.2 Advisory Committee Meetings The consulting team will facilitate and attend up to four advisory group meetings.These meetings will coincide with the weeks prior to major outreach events and plan drafts. The advisory group will be farmed by the City of Vernon and composed of community, business, and government stakeholders. The consultant will facilitate discussion to develop list of key stakeholders, problem or challenge areas to study, and strategies for engaging residents, in particular underrepresented residents. Responsible Party; Consultant "ask 2.3 Publicity In order to reach a broad audience, flyers, posters, and digital marketing materials will be coordinated in advance of all outreach events, surveys, and release of draft plans with information on the project/events.All outreach materials will be produced in both Spanish and English. Responsible Party, Consultant Task 2.4"Pop-Up" Events People live increasingly busy lives, and fewer people today have the opportunity to attend conventional public meetings. To make It easier for people to learn about and provide input,the consulting team will bring the project to the Vernon community.The consulting team will facilitate two (2) mobile workshops that will present key information on the planning effort and allow participants to share information and feedback.These events Wit be strategically located to engage the large daytime working population in Vernon, and may include a booth neer major employers or food trucks. Responsible Party., Consultant Task 2.6 Community Survey A simple survey will be developed by the consulting team. It will be available online through the city website, distributed with help of the Advisory Group members, and hardcopies will be available at"Pop-Up"events. The survey will solicit input on desired location and type of active transportation improvements along the project corridors and at LA River Lath Gateways, The online survey will allow users to place pins to identify current barriers and recommendations for suggested improvements. • Responsible Party: Consultant Task 2.6 Community Feedback Summary The consulting team will periodically summarize and document findings from the outreach events and survey.The findings will be presented at advisory committee meetings and will be incorporated into the final plan. • Responsible Marty. Consultant 1020 City of Vernon Agreement Number 74Ao996 Attachment ll Page 5 of 9 `ask Deliverable 2.1 Community-Based Action Plan 2.2 Advisory Committee Meetings 2.3 Publicity�—��.._... 2.4_ "Pop Up"Events 2.5 Community Survey 2.6 Community Feedback Summary 3. inventory&Analysis Task 3.1 Review Relevant Plans and Studies The consulting team will collect and review available information for the project area, Including the Vernon General Plan,Vernon Bicycle Master Plan, LA County Bicycle Master Flan, LA river math Feasibility Studies, infrastructure master plans, and other relevant studies and policies. Responsible Marty; Consultant 'task 3.2 Field Visit The consulting team will conduct a one-day visit to coincide with the first advisory group meeting to meet with the project partners and selected stakeholders, and tour and photograph some of the neighborhoods to assess existing conditions. Responsible Party: Consultant Task 3.3 Traffic&Bike/Pod Counts The consulting team will collect traffic and bikelped counts over a multi-day period. This data will be collected along key corridors, near LA River bath access points, and at key intersections within the project area.This data will be used to complement existing data collected ( .4 Existing.Conditions). • Responsible Marty: Consultant 'Task 3.4 Existing Conditions The consulting team will collect extensive existing conditions data including existing/planned land uses, censustpopulation characteristics, existing/planned bike/pedestrian facilities, travel projections, traffic volume, collisions, employment, property ownership, utilities, aerial imagery, and topography. Key data within the project area,will be mapped for outreach events, advisory committee meetings, and for inclusion in the final plan. • Responsible Party: Consultant Task 3,5 Opportunities and Constraints Following field visits(3.2), traffic & bikelped Counts (3.3), and collection of existing conditions(3.4), the consulting team will identify opportunities and constraints for major corridors and gateways. Consideration will be given to bicycle and pedestrian routes, intersection conditions, the existing and future land use, traffic volumes, ownership, 1021 City of Vernon Agreement Number 74AO996 Attachment ll Pane 6 of 9 topography, public right-of-way availability, and physical barriers; bicycle, pedestrian, transit, and vehicular functionallspatial requirements for lane striping, sidewalk improvements, ADA accessibility, transit stops, landscaping, and other conditions for access or enhancement. Findings will be mapped for outreach events, advisory committee meetings, and for Inclusion in the final plan. 4, Responsible Party: Consultant Task 3.6 Develop Evaluation Criteria The consulting team will develop evaluation criteria far the project in close coordination with the City of Vernon, advisory committee, and outreach events, The criteria will be based on community priorities and site-specific conditions and will be utilized during the evaluation of concepts(4,3) « Responsible Party: Consultant Task Deliverable 3.1 Review Relevant flans and Studies 3.2 Field Visit 3.3 Traffic& Bike Ped Counts 3.4 Existing Conditions 3.6 __k_ bpportUnities& Constraints 3.6 develop Evaluation Criteria 4. Alternatives Task 4.1 Develop Corridor&Gateway Concepts Preliminary Corridor& Gateway Concepts will be developed based on the existing conditions report,and input from advisory committee meetings and outreach events. They will include alternative infrastructure alignments for each of the corridors and gateways, standard sections, maps, and supporting graphics. The concepts will be circulated to selected stakeholders including City of Vernon, Caltrans staff, and the advisory group for comment. • Responsible Party:Consultant Task 4,2 Evaluation of Concepts The corridor and gateway concepts (4.1)will be analyzed based on evaluation criteria (3.9). Proposed alternatives will be ranked side-by-side to evaluate how well each concert responds to community needs and goals. = Responsible Party., Consultant Task 4.3 Develop Preferred Corridor&Gateway Concepts Concepts(4.1)will be synthesized Into primary concepts for all corridors and gateways based on community feedback, advisory committee feedback, and evaluation of 1022 City of Vernon Agreement Number 74AO996 Attachment II Page 7 of 9 concepts. Final sections, maps,and supporting graphics will be developed and shared with the public online and at outreach events for review. Responsible Party: Consultant Task 4.4 Implementation Strategy Provide an implementation strategy including phasing and funding that coordinates with the implementation of the LA River Path in Vernon. Identify sources for funding, including I the funding for land acquisition,final design, and construction. Provide list of funding sources to the consultant for inclusion in the draft plan. Responsible Party. City of Vernon I i Task De-verable 4.1 Develop Corridor& Gateway Concepts evaluation of Concepts 4.2 Develop Preferred Corridor&Gateway Concepts 4 4 _'.— implementation Strategy C. Active Transportation Access Plan Task 6.1 Administrative Graft Plan. Based on preferred design alternatives (4.3) advanced through advisory committee meetings and outreach, an administrative draft plan featuring an overall layout of work to- date will be prepared and presented for comment and feedback from the City, Caltrans, and relevant councils and commissions. • . Responsible.Party: Consultant . 'task 5.2 Draft flan Lased on comments to and expanding upon the administrative draft plan, the draft plan will include existing plan reviews, inventory& analysis, concept alternatives, preferred concepts, and implementation strategies.The plan will be presented for final comment and feedback from the City of Vernon, Caltrans, relevant councils and commissions, and the community both online and at the final outreach event. Responsible Party:Consultant Task 6.3 Final plan Based on comments to the Draft Plan, a Final Plan will be developer) and made publicly available. Responsible Party: Consultant 1023 City of Vernon Agreement Number 74AO996 Attachment It Page 8 of 9 Task 6.4 Plan Adoption Final Plan will be presented at the City Council meeting for adoption. The City of Vernon and consulting team will address any critical issues that arise. • Resp6nsible party. City of Vernon 'ask Deliverable 5.1 Administrative Draft Plan 5,2 Draft Plan 5.3 1=final Plan 5.4 Plan Adoption 6. Fiscal Management Task 6.1 Invoicing The City of Vernon will submit complete invoice packages to Caltrans district staff based on milestone completion at least quarterly, but no more frequently than monthly • Responsible party. City of Vernon Task 6.2 Quarterly Deports 'The City of Vernon will submit quarterly report to Caltrans district staff providing a summary of project progress and grant/local match expenditures. • Rosponsible Marty: City of Vernon Task Deliverable 6.1 Invoicing 6.2 Quarterl fie oats 1024 California Department of Transportation Transportation Planning Grants Fiscal Year 2D17-2018 Project Timeline Project Title Vei non Los Angeles River Path Active Transportation Access Plan Grantee City of Vernon Fund Source Fiscal Year 201T119 FY 2010119 FY 2019120 oca 1'''�'• Responsible Total Grant Casht11n-Zi1n Nrinil-r Party Cost Amauni MatchMatch J A S O N O J F 11 A M 3 J Jr.1911,11.1 J 11JAIJ J J.1 5 6 N D J F h1 A Al J Deliverable I Proinci Initiation a Coordination S1_-1 nrui ! 1 :crt n.o..:-'.1,; � Canr:lns Gry of Vam:on 57.200 $1 A2O 318tl SO ! Kckcd meetm notes 1 2 t76f'mr Cuns,imrn Services City anSSt.m S50 1s.550 an 1.3 PC n oofVVemm SO I htamnly mesn notesr ules re uu ng wr rote - 14 Teal illy nl Vrmon 512C6 S1,rJ2.6 518a SO 2 -,. froac X Engagemear . 2.1 Community Caned,1V3n Plan cay of V.,­ 52.000 51,700 $500 50 Community-based action plan 2.2 Advisory Commrkee Monl:nfls Consullant 515.1700 S12.750 S2.250 50J. 2.3 Punkory, Consullani S15.000 S12.750 $2.250 SO _ 2 4 'Pop Up"Events Consultant 528 600 S24,310 S4 290 SO 2.5 Communrty5urvey Consultant s10.000 58.500 $1.500 So 2,6 Community Feedback Summary Comiulloet $5.000 54,25D 5750 SO 3 fnVenrory Z Anarysis S49.000 3,1 lynvw'Nr Rurevnnt Pluns anq Stumcs Consultant S5.OW SG 3.2 i mid Visit Consultant $2.000 51,700 5300 $0 3,3 Trafhc&BrkarPed Ccunis Consultant 315000 S12,750 S2,250 3,4 Existing Condrkons Consultant $10,000 $8.500 S1,500 SO 3,5 Upportumtms B Constranls Consultam $15.000 512,75o S2,250 So 1 3.8 aavr,lop um>nnl rrlona Car,lilant S:C.f]a 51:'10 srtOU l 4 ANernafives 570,COO Gevalon Uru,:d7r Cia:eway 4.1 Concnpis Consultant 53O.000 525.50U 54,500 SU 4,2 Evaluation of Concepts Consullani 515{700 5/2 750 52,250 Davolop Pmlerroe Corridor& - 4.3 Gateway Concepts Consultant S20,g00 517000 53,000 50 11 rnp Iemantatlon- trategy Crry Of Vomdn S5.00o 54.250 5750 SO 5 ACNVe Trafasilaryatlon Access Alan - —77 S37.000 5.1 Adomi,skrwm Jr,r11-',:.r" Consultant $15,000 S12.750 S2,250 Su 5,2 Orafl pl,1n Consultant 512,222 Sa.5oa 51.So0 Sa 5.3 r Finar Ulan l Consultant 570,000 58.51H7 51,SO0 ?A g.4 an ndoolivi Vol Vemnn 3Z000 $1 MO $300 Sit 0 s Fis Management Manapeant '.c;: al Gdyflf Vemnn $1,500 51.275 8225 .33 6,2 'sooner ly opons iCire of Vamcn 51.500 $1.275 $225 50 sooty reports rOTAtB S24e,000 $210•600 337,2DOI So Reimbursement of indirect Casts rs allowable upon approval of an Indirect Cost Allocation Plan for each year of proloo activities. Provide rate if indirect costs are included In the project budget. Approved Indirect Cost Rate: °( Note.EarJ1 task must contain a grant amount and a local cash match amount.Local cash match must be proportionally distributed by the same percentage throughout each task.Local unkind match noeds to be indicated where in-kind services will be used.Please review the grant program section that you are applying to for details an local match requirements.The pfject timeline must be COrW518nt with the scope o1 work_ O N 01