20181002 Regular City Council Meeting - Agenda California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's website at
www.c ityo fvemon.org.
Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
OF
Tuesday, October 02, 2018, 09:00 AM
C� City Hall, Council Chamber
4305 Santa Fe Avenue
y Vernon, California
nipUNPIN, p t`� Yvette Woodruff-Perez,Mayor
William J. Davis,Mayor Pro-Tem
Luz Martinez, Council Member
Leticia Lopez, Council Member
Melissa Ybarra, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter
jurisdiction of the City Council The public will also be given a chance to comment on matters which are on the
posted agenda during City Council deliberation on those specific matters.
PUBLIC HEARING
1. City Administration
An Ordinance Amending Article XX of Chapter 2 of the Vernon Municipal Code to Modify
Parameters Pertaining to Fund Allocation, Eligibility, and Criteria for Vernon
CommUNITY Fund Grants
Recommendation:
A. Find that the Ordinance amendment referenced in this staff report is exempt from California
Environmental Quality Act("CEQA')review,because it is a continuing administrative activity that
will not result in direct or indirect physical changes in the environment and, therefore, does not
Page 1
Regular City Council Meeting Agenda
October 02,2018
constitute a`project'as defined by CEQA Guidelines section 15378; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending Article
XX of Chapter 2, Sections 2.164, 2.165 and 2.166, of the Vernon Municipal Code to modify
Vernon CommUNITY Fund grant allocation provisions and include the specific eligibility and
selection criteria for scholarship applicants.
1. Public Hearing Notice
2. Ordinance - Amending Article XX of Ch. 2 First Reading
PRESENTATION
2. Human Resources
Recognition of Retiring Employee -Richard Recano, Electric Operator
Recommendation:
A. Acknowledge and present a proclamation to retiring employee Richard Recano, Electric
Operator, in recognition of his dedicated service to the City of Vernon.
1. Proclamation- Richard Recano
3. Finance/Treasury
Cost Allocation Plan& User Fee Study Presentation
Presented by: Daniel Edds, Representative from Capital Accounting Partners, LLC
Recondation:
No action required by City Council This is a presentation only.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the
Consent Calendar by any member of the Council. Those items removed will be considered immediately after the
Consent Calendar.
4. City Clerk
Minutes of the Regular City Council Meeting held September 18, 2018
Recommendation:
A. Receive and File
City Council Minutes 09-18-18
5. Finance/Treasury
Approval of Operating Account Warrant Register No. 8 Covering the Period of September
Page 2
Regular City Council Meeting Agenda
October 02,2018
11 through September 24, 2018
Recommendation:
A. Approve Operating Account Warrant Register No. 8 which totals $8,546,521.19 and consists
of the following:
1) Ratification of electronic payments totaling$8,173,739.78.
2) Ratification of the issuance of early checks totaling$367,970.07.
3) Authorization to issue pending checks totaling$4,811.34.
1. Operating Account Warrant Register No. 8
6. Finance/Treasury
Approval of RDA Obligation Retirement Account Warrant Register No. 46 Covering the
Period of August 28 through September 24, 2018
Recommendation:
A. Approve RDA Obligation Retirement Account Warrant Register No. 46 which totals $180.00
and consists of the following:
1) Ratification of electronic payments totaling$180.00.
1. RDA Obligation Retirement Fund Account Warrant Register No. 46
7. Fire Department
Fire Department Activity Report for the Period of August 16 through August 31, 2018
Recommendation:
A. Receive and file.
1. Fire Department Activity Report- 08/16/18 to 08/31/18
8. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of August
16 through August 31, 2018
Recommendation:
A. Receive and file.
1. Police Department Activity Report- 08/16/18 to 08/31/18
9. Public Utilities
Ratification of the Submission to the California Energy Commission of the Attestation of
the Veracity of the 2017 Power Source Disclosure Program Annual Report and Approval of
the Power Content Label
Page 3
Regular City Council Meeting Agenda
October 02,2018
Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental Quality
Act("CEQA')review,because it is an administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a"project"as defined by
CEQA Guidelines section 15378; and
B. Ratify the submission to the California Energy Commission of the attestation, signed by Vernon
Public Utilities' Integrated Resource Manager, of the veracity of the 2017 Power Source Disclosure
Program Annual Report; and
C. Approve the Power Content Label and authorize its submission to the California Energy
Commission.
1. 2017 Power Source Disclosure Program Annual Report
2. 2017 Power Content Label
10. Public Utilities
Amendment No. 1 to the License and Software Services Agreement with Power
Settlements Consulting and Software, LLC
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act
("CEQA')review, because it is an administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a "project"as defined by
CEQA Guidelines section 15378; and
B. Approve Amendment No. 1 to the License and Software Services Agreement with Power
Settlements Consulting and Software, LLC, (Contract No. 15-095) extending the tern by three (3)
months to January 31, 2019 and increasing the existing not-to-exceed amount of$333,818 by an
additional$27,052.95, for a total contract value of$360,870.95; and
C. Authorize the City Administrator to execute Amendment No. 1, in substantially the same form as
submitted herewith, with Power Settlements Consulting and Software, LLC, for the use and service
of software for managing California.Independent System Operator, Inc. ("CAISO') settlement data
with an effective date ofNovember 1, 2018.
1. Amendment No. 1 with Power Settlements Consulting and Software, LLC
11. Public Utilitie s
Base Contract("NAESB") with Calpine Energy Services, L.P. for Sale and Purchase of
Natural Gas
Recommendation:
A. Find that(a)the agreement between the City of Vernon and Calpine Energy Services is not in
reference to a"project"subject to the California Environmental Quality Act("CEQA")under
Guidelines section 15378 because it involves the continuing administrative activity of purchasing
Page 4
Regular City Council Meeting Agenda.
October 02,2018
natural gas; and (b) even if this approval were a"project"subject to CEQA, the approval requested
is exempt in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA
only applies to projects that may have a significant effect on the environment, and any construction
that may occur by a private parry in the future in reliance on this approval would be subject to
CEQA review by another governmental agency at that time when actual details of any physical
proposal would be more than speculative; and
B. Approve the North American Energy Standards Board("NAESB')contract by and between
the City of Vernon("City") and Calpine Energy Services, L.P. ("Calpine')in substantially the same
form as attached; and
C. Authorize the General Manager of Public Utilities (as per Resolution No. 9280)to execute the
NAESB contract by and between the City and Calpine for the purpose of selling and/or buying
natural gas to or from Calpine as needs dictate and in compliance with the general terns established
in the agreement.
1. Base Contract(NAESB) including Special Provisions with Calpine Energy Services L.P.
12. Public Works
Public Works Department August 2018 Monthly Building Report
Recommendation:
A. Receive and File.
1. Public Works Department August 2018 Building Report
NEW BUSINESS
13. Human Resources
A Resolution Appointing Fredrick Agyin to serve as Director of Health and Environmental
Control for the City of Vernon and approving and authorizing the execution of a related
at-will employment agreement.
Recommendation:
A. Find that approval of the proposed action is exempt from California.Environmental Quality Act
(CEQA)review, because it is an administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a`project"as defined by
CEQA Guidelines section 15378; and
B. Adopt the attached resolution appointing Fredrick Agyin to serve as Director of Health and
Environmental Control of the City of Vernon effective October 15, 2018, and approving and
authorizing the execution of a related at-will employment agreement.
1. Resolution- Director of HEC
14. City Clerk
Page 5
Regular City Council Meeting Agenda
October 02,2018
Oath&Appointment of Fredrick Agyin as Director of Health and Environmental Control
for the City of Vernon.
15. Public Utilities
Award of a Labor and Materials Contract to Virginia Transformer Corp to Furnish and
Deliver a Single 66KV-7.2KV Three-Phase Power Transformer(Bid Specification No.
TR3-2018-VS.Rl)
Recommendation:
A. Find that approval of the proposed purchase of a Power Transformer is exempt from California
Environmental Quality Act("CEQA')review,because accepting and awarding a bid is an
administrative activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a 'project"as defined by CEQA Guidelines section 15378. As to the
replacement of Power Transformer, the proposed action is exempt from CEQA review, in
accordance with CEQA Guidelines § 15302, because the proposed project consists of the
reconstruction of existing structures and facilities where the new structure will be located on the same
site as the structure replaced and will have substantially the same purpose and capacity as the
structure replaced; and
B. Accept the bid from Virginia Transformer Corp as the lowest responsive and responsible bidder
and reject all other bids; and
C. Approve and authorize the execution of the Labor and Materials Contract with Virginia
Transformer Corp, in substantially the same form as attached herewith, to fimn sh, deliver, and
commission the requested 66KV-7.2KV three-phase power transformer(Bid Specification No.
TR3-2018-VS.RI) for a three (3)year term in an amount not-to-exceed$1,127,564 with an
effective date of October 3, 2018.
1. Labor and Materials Contract with Virginia Transformer Corp
2. Bid Evaluation Table - Bid Specification No. TR3-2018-VS.RI
ORAL REPORTS
City Administrator Reports—brief reports on activities and other brief announcements.
City Council Reports—briefAB1234 reports, or report on:activities, announcements, or directives to staff;
CLOSED SESSION
16. City Attorney
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Page 6
Regular City Council Meeting Agenda
October 02,2018
Number of potential cases: 1
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California., and on the City's website, not less than 72 hours prior to the meeting set forth on this
agenda.
Dated this 27th day of September, 2018.
By:
Maria E. Ayala.
City Clerk
Page 7