20190115 Regular City Council Meeting - AgendaCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon City
Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's website at
www. c ityo fvemon. org.
Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at least
48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable
arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, January 15, 2019, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Yvette Woodruff -Perez, Mayor
William J. Davis, Mayor Pro-Tem
Luz Martinez, Council Member
Leticia Lopez, Council Member
Melissa Ybarra, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter
jurisdiction of the City Council The public will also be given a chance to comment on matters which are on the
posted agenda during City Council deliberation on those specific matters.
PRESENTATION
Public Works
2049 Used OR Calendar Awards Presentation
Recommendation:
No action required by City Council This is a presentation only.
1. Contest Winners' Prize List
2. Human Resources
Recognition of Retired Employee - Fernando R. Rodriguez, Police Sergeant
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January 15, 2019
Recommendation:
A. Acknowledge and present a proclamation to retired employee Fernando R. Rodriguez, Police
Sergeant in recognition of his dedicated service to the City of Vernon.
1. Proclamation - Fernando R. Rodriguez
3. Police Department
Swear -In Ceremony
Recommendation:
No action required by City Council This is a presentation only.
4. Human Resources
Employee Service Pin Awards for November and December 2018
Recommendation:
No action required by City Council This is a presentation only.
1. Service Pm List for November and December 2018
5. Human Resources
Presentation of 2018 City of Vernon Exceptional Employee Program (VEEP) Awards
Recommendation:
No action required by City Council This is a presentation only.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the
Consent Calendar by any member of the Council. Those items removed will be considered immediately after the
Consent Calendar.
6. City Administration
Agreement with Advanced Utility Systems for CIS Infinity Billing Software
Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental Quality
Act ("CEQA') review, because it is continuing administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a 'project" as defined
by CEQA Guidelines section 15378; and
B. Approve the proposed Agreement with Advanced Utility Systems in an amount not to exceed
$28,941 for a custom system configuration; and
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January 15, 2019
C. Authorize the City Administrator to execute Agreement with Advanced Utility Systems in
substantially the same form as submitted herewith
1. Advanced Utility Systems Agreement
7. City Administration
Report on Emergency Purchase Secured by the City Administrator
Recommendation:
A. Find that both the filing of this report and the emergency purchase of services and repairs that
are the subject of the report are exempt from California. Environmental Quality Act ("CEQA')
review because these activities are and were administrative activities that will not and did not result in
direct or indirect physical changes in the environment and, therefore, neither activity constitutes a
'project" as defined by CEQA Guidelines section 15378.
B. Receive and file this report as it is being provided for informational purposes only, pursuant to
Section 2.17.36 of the Vernon Municipal Code.
City Clerk
Claim for Damages from B. Kim received on December 19, 2018.
Recommendation:
A. Receive and He
1. Claim for Damages: B. Kim 12-19-2018
9. City Clerk
Claim for Damages from B. Lunde received January 8, 2019.
Recommendation:
A. Receive and File
1. Claim for Damages: B. Lunde 01-08-2019
10. City Clerk
Minutes of the Regular City Council Meeting held December 18, 2018.
Recommendation:
A. Receive and File
1. City Council Minutes 12-18-18
11. City Clerk
A Resolution Authorizing the City Clerk to Deputize One Staff Member of the Office of
the City Clerk for the Purpose of Signature Attestation
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Regular City Council Meeting Agenda.
January 15, 2019
Recondation:
A. Find that the proposed action is exempt from the California Environmental Quality Act
("CEQN), in accordance with CEQA Guidelines § 15061(b)(3), the general rule that CEQA only
applies to projects that may have a significant effect on the environment; and
B. Adopt a resolution authorizing the City Clerk to deputize one staff member of the Office of the
City Clerk for the purposes of signature attestation for approved or adopted: resolutions,
ordinances, contracts or agreements in the absence of the City Clerk.
1. Resolution Authorizing the City Clerk to Deputize Staff Member
12. Finance/ Treasury
Approval of City Payroll Warrant Register No. 751 Covering the Period of December 01
through December 31, 2018
Recorntnendation:
A. Approve City Payroll Warrant Register No. 751 which totals $2,947,750.23 and consists of the
following:
1) Ratification of direct deposits, checks and taxes totaling $2,349,407.91.
2) Checks and electronic fund transfers (EFT) paid through General bank account totaling
$598,342.32.
1. City Payroll Warrant Register No. 751
13. Finance/ Treasury
Approval of Federal Funds for Street Improvements Account Warrant Register No. 25
Covering the Period of December 11 through January 07, 2019
Recommendation:
A. Approve Federal Funds for Street Improvements Account Warrant Register No. 25 which
totals $5,611.52 and consists of the following:
1) Ratification of electronic payments totaling $5,611.52.
1. Federal Rinds for Street Improvements Warrant Register No. 25
14. Finance/ Treasury
Approval of Operating Account Warrant Register No. 14 Covering the Period of
December 11 through January 07, 2019
Recondation:
A. Approve Operating Account Warrant Register No. 14 which totals $16,645,865.62 and
consists of the following:
1) Ratification of electronic payments totaling $16,157,632.61.
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Regular City Council Meeting Agenda.
January 15, 2019
2) Ratification of the issuance of early checks totaling $464,562.54.
3) Authorization to issue pending checks totaling $23,670.47.
1. Operating Account Warrant Register No. 14
15. Finance/ Treasury
Approval of RDA Obligation Retirement Account Warrant Register No. 49 Covering the
Period of November 27 through January 07, 2019
Recommendation:
A. Approve RDA Obligation Retirement Account Warrant Register No. 49 which totals $9,431.56
and consists of the following:
1) Ratification of electronic payments totaling $9,431.56.
1. RDA Obligation Retirement Fund Account Warrant Register No. 49
16. Finance/ Treasury
Ratification of Warrant Registers to Record Voided Checks
Recommendation:
A. Ratify the following warrant registers to record voided checks:
1) Operating Account Warrant Register No. 3 to record voided Check No. 600328 in the amount
of $113.00 issued 07/17/18 to Cardozo, Angelica.
17. Fire Department
Fire Department Activity Report for the Period of October 16 through October 31, 2018
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 10/16/18 to 10/31/18
18. Fire Department
Fire Department Activity Report for the Period of November 1 through November 15,
2018
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 11/01/18 to 11/15/18
19. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of
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January 15, 2019
December 1 through December 15, 2018
Recommendation:
A. Receive and file.
1. Police Department Activity Report - 12/01/18 to 12/15/18
20. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of
December 16 through December 31, 2018
Recommendation:
A. Receive and file.
1. Police Department Activity Report - 12/16/18 to 12/31/18
21. Public Utilitie s
Amendment No. 2 to the Economic Development Incentive on Electric Service Agreement
between the City of Vernon and Matheson Tri-Gas, Inc.
Recommendation:
A. Find that approval of the proposed action is exempt from California. Environmental Quality Act
("CEQA') review, because it is an administrative and governmental fiscal activity which does not
involve any commitment to any specific project and that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378; and
B. Approve Amendment No. 2 to the Economic Development Incentive on Electric Service
Agreement between the City of Vernon and Matheson Tri Gas, Inc., for the purpose of extending
the commercial operation Commencement Date for the New Facility; and
C. Authorize the City Administrator to execute Amendment No.2 to the Economic Development
Incentive Agreement with Matheson Trigas, Inc., in substantially the same form as attached herewith
1. Amendment No. 2 to the Economic Development Incentive on Electric Service Agreement
Between the City of Vernon and Matheson Tri Gas, Inc.
2. Matheson Tri-Gas, Inc. Request to Extend Commencement Date of Economic Development
Incentive Agreement
22. Public Utilities
License Agreement between Southern California Edison Company and the City of Vernon
for the Use of Land at the Laguna Bell Substation
Recommendation:
A. Find that the approval requested in this staff report is exempt under the California Environmental
Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301, because the proposed
action involves the leasing of an existing public utility service facility and involves negligible or no
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Regular City Council Meeting Agenda.
January 15, 2019
expansion of the existing use; and
B. Approve the proposed License Agreement with Southern California Edison Company ("SCE')
for a five-year term in an amount not to exceed $1,903.01; and
C. Authorize the City Administrator to execute the License Agreement with SCE, in substantially the
same form as submitted herewith, with an effective date of April 1, 2019.
1. SCE License Agreement
23. Public Works
Award of a Services Agreement with Webco LB, LLC for Street Sweeping Services
Recommendation:
A. Find that the approval of the proposed services agreement with Webco LB, LLC is categorically
exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301,
Existing Facilities, part (c), existing highways and streets, because the project is merely to sweep
existing streets and involves negligible or no expansion of existing use; and
B. Approve the Services Agreement with Webco LB, LLC for street sweeping services for a three
(3) year term and an amount not to exceed $378,000; and
C. Authorize the City Administrator to execute the Services Agreement with Webco LB, LLC, in
substantially the same form as submitted herewith, with an effective date of March 2, 2019.
1. Services Agreement with Webco LB LLC
24. Public Works
Award of Services Agreement to Willdan Engineering for Structural Plan Check Services
Recommendation:
A. Find that awarding the contract to Willdan Engineering is exempt from California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore is not a "project' as defined by CEQA
Guidelines, Section 15378; and
B. Approve a Services Agreement with Willdan Engineering, in substantially the same form as
submitted herewith, for a one (1) year term in an amount not -to -exceed $65,000 for structural plan
check services; and
C. Authorize the City Administrator to execute the Services Agreement with Willdan Engineering
with an effective date of January 1, 2019.
1. Services Agreement with Willdan Engineering
25. Public Works
Public Works Department November 2018 Monthly Building Report
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Regular City Council Meeting Agenda
January 15, 2019
Recommendation:
A. Receive and File.
1. Public Works Department November 2018 Building Report
NEW BUSINESS
26. City Administration
Appointment of Eligible Individuals to Serve on the Vernon Business & Industry
Commission
Recommendation:
A. Find that the appointment of an eligible individual to serve on the Vernon Business & Industry
Commission is exempt from California Environmental Quality Act (" CEQX) review, because they
are administrative actions that will not result in direct or indirect physical changes in the environment,
and therefore do not constitute a `project" as defined by CEQA Guidelines section 15378; and
B. Appoint one eligible individual to serve on the Vernon Business & Industry Commission, in a
Vernon Employee/Labor Representative Seat, with a term beginning January 15, 2019 and expiring
on June 30, 2022; and
C. Appoint one eligible individual to serve on the Vernon Business & Industry Commission, in a
Vernon Real Estate Representative Seat, with a term beginning January 15, 2019 and expiring on
June 30, 2022.
1. VBIC Announcement & Interest Form
2. J. Baca Interest Form
3. J. Faust Interest Form
27. City Administration
Appointment of Eligible Individual to Serve on the Vernon CommUNITY Fund Grant
Committee
Recommendation:
A. Find that the appointment of eligible individuals to serve on the Vernon CommUNITY Fund
Grant Committee is exempt from California Environmental Quality Act ("CEQN) review, because it
is an administrative action that will not result in direct or indirect physical changes in the environment,
and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Appoint an eligible individual to serve on the Vernon CommUNITY Fund Grant Committee in a
Vernon Area Representative Seat with a term of January 15, 2019 to June 30, 2020.
1. Amouncement/Application for Vernon Area Grant Committee Appointment
2. J. Chang Completed Interest Form for VCFGC Vernon Area Representative
3. S. Ybarra Completed Interest Form for VCFGC Vernon Area Representative
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Regular City Council Meeting Agenda
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28. Human Resources
Approval of the 2019 Calendar Year Medical, Dental, Vision, and Life Insurance
Proposals for City Employee and Retiree Benefits
Recommendation:
A.. Find that approval of the proposed action is exempt from California Environmental Quality Act
("CEQA') review, because it is an administrative activity that will not result in direct physical
changes in the environment, and therefore does not constitute a `project' as defined by CEQA
Guidelines section 15378; and
B. Approve the 2019 Calendar Year Medical, Dental, Vision, and Life Insurance Benefits as
proposed; and
C. Authorize the City Administrator to execute final agreements with the insurance providers based
on the proposals submitted herewith
1. City of Vernon - MES Vision Confirmation Signed
2. City of Vernon - Blue Shield Confirmation Signed
3. City of Vernon - Mutual of Omaha Confirmation Signed
4. City of Vernon - MetLife Confirmation Signed
29. Public Utilities
A Resolution Approving and Authorizing the Execution of a Service Level Agreement for
Upstream Internet Access Services with Broadband, LLC
Recommendation:
A. Find that approval of the proposed action in this staffreport is exempt under the California
Environmental Quality Act ("CEQA'), because it is a governmental administrative activity that will
not have any effect on the environment and is therefore not a `project" as that term is defined by
CEQA Guidelines section 15378; and
B. Adopt a Resolution approving and authorizing the execution of a Service Level Agreement for
Upstream Internet Access Services with Broadband, LLC, in the not to exceed amount of
$130,000; and
C. Approve additional funds in the amount of $22,000 to cover the month to month charges due
between the period of October 2018 through February 2019.
1. Resolution Approving and Authorizing the Execution of a Service Level Agreement with
Broadband
30. Public Utilities
License and Software Services Agreement with Power Settlements Consulting and
Software, LLC for Settlement Software Services
Recommendation:
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Regular City Council Meeting Agenda
January 15, 2019
A. Find that (a) settlement software services agreement between the City of Vernon and Power
Settlements Consulting and Software, LLC is not in reference to a `project" subject to the California
Environmental Quality Act (" CEQA') under Guidelines section 15378 because it involves the
continuing administrative activity of procurement of LICENSE AND SOFTWARE Services; and
(b) even if this approval were a `project" subject to CEQA, the approval requested is exempt in
accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies
to projects that may have a significant effect on the environment, and any construction that may
occur by a private party in the future in reliance on this approval would be subject to CEQA review
by another governmental agency at that time when actual details of any physical proposal would be
more than speculative; and
B. Approve the License and Software Services Agreement with Power Settlements Consulting and
Software, LLC for Settlement Software Services for a perpetual software license with support and
maintenance fees in the total amount of $326,818 for a three (3) year term; and
C. Authorize the City Administrator to execute the License and Software Services Agreement, in
substantially the same form as submitted herewith, with an effective date of February 1, 2019.
1. Power Settlements Software License Agreement
2. Settlement Software Request for Proposals
3. Power Settlements Consulting and Software, LLC Proposal
ORAL REPORTS
City Administrator Reports - brief reports on activities and other brief announcements.
City Council Reports - brief AB 1234 reports, or reports on: activities, announcements, or directives to staff
CLOSED SESSION
31. City Attorney
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 3
32. City Attorney
CONFERENCE WITH LEGAL COUNSEL --EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Jimenez v. City of Vernon, et al.
Los Angeles Superior Court, Case No. BC717856
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ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe
Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting date set forth
on this agenda.
Dated this 1 Oth day of January, 2019.
UA
Maria E. Ayala.
City Clerk
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