20190820 Regular City Council Meeting - Agenda (2)California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon
City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's
website at www.cityofvemon.org.
Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at
least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that
reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
OF V
Regular City Council Meeting
oak
Tuesday, August 20, 2019, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Ybarra, Mayor
Leticia Lopez, Mayor Pro-Tem
William Davis, Council Member
Carol Menke, Council Member
Vacant, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject
matter jurisdiction of the City Council. The public will also be given a chance to comment on matters
which are on the posted agenda during City Council deliberation on those specific matters.
PUBLIC HEARING
1. City Administration
Adoption of the Citywide Budget for Fiscal Year 2019/2020
Recommendation:
A. Find that adoption of the resolution proposed in this staff report is exempt from the
California Environmental Quality Act ("CEQA"), because adoption of the budget is the
creation of a government funding mechanism or other government fiscal activity that does not
involve any commitment to any specific project which may result in a potentially significant
physical impact on the environment and is therefore not a "project" as defined under Section
15378(b)(4). Further, even if adoption of the budget were considered a "project," it would be
exempt from CEQA review in accordance with Section 15061(b)(3), the general rule that
CEQA only applies to projects that may have a significant effect on the environment; and
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Regular City Council Meeting Agenda
August 20, 2019
B. Conduct a Public Hearing; and
C. Adopt a resolution approving the citywide balanced budget for Fiscal Year 2019/2020,
with estimated budgeted revenues and expenditures of $329,670,129.
1. Public Hearing Notice - FY 2019/2020 City Wide Budget Adoption
2. A Resolution Approving a Citywide Budget for FY 2019/2020
3. Public Works Reorganization
PRESENTATION
2. Human Resources
Employee Service Pin Awards for July 2019
Recommendation:
No action required by City Council. This is a presentation only.
1. Service Pin List for July 2019
Human Resources
Recognition of Various Fire Safety Retired Employees
Recommendation:
A. Acknowledge and present proclamations to the following retired Fire Safety employees,
in recognition of their dedicated service to the City of Vernon:
1. Fire Captain Stephen G. Agon
2. Fire Captain David A. Moore
3. Fire Captain Rory J. Moore
4. Fire Captain Steven M. Ruffoni
5. Fire Engineer Christopher M. Hanson
6. Fire Engineer David E. Koltvet
7. Fire Engineer Jeffrey S. Neely
8. Fire Engineer Michael D. Rogers
9. Fire Engineer Jeffrey S. Smith
10. Firefighter/Paramedic Thomas J. Egan
11. Firefighter Douglas C. Barker
12. Firefighter Barry A. Schoolmeester
Proclamations for Twelve Employees Retired in June 2019
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed
from the Consent Calendar by any member of the Council. Those items removed will be considered
immediately after the Consent Calendar.
4. City Clerk
Minutes of the Regular City Council Meeting Held on August 6, 2019
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Regular City Council Meeting Agenda
August 20, 2019
Recommendation:
A. Receive and File
1. 2019-08-06 City Council Minutes
Finance/ Treasury
Approval of City Payroll Warrant Register No. 758 Covering the Period of July 01
through July 31, 2019
Recommendation:
A. Approve City Payroll Warrant Register No. 758 which totals $3,620,402.88 and consists
of the following:
1) Ratification of direct deposits, checks and taxes totaling $2,882,978.59.
2) Checks and electronic fund transfers (EFT) paid through Operating bank account totaling
$737,424.29.
1. City Payroll Warrant Register No. 758
6. Finance/ Treasury
Approval of Operating Account Warrant Register No. 28 Covering the Period of July 30
through August 12, 2019
Recommendation:
A. Approve Operating Account Warrant Register No. 28 which totals $3,426,429.33 and
consists of the following:
1) Ratification of electronic payments totaling $2,593,187.24.
2) Ratification of the issuance of early checks totaling $785,962.22.
3) Authorization to issue pending checks totaling $47,279.87.
4) Voided check No. 603548 totaling $88.12.
1. Operating Account Warrant Register No. 28
7. Fire Department
Fire Department Activity Report for the Period of July 16 through July 31, 2019
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 07/16/19 to 07/31/19
Police Department
Federal Equitable Sharing Agreement and Annual Certification Report
Recommendation:
A. Find that granting authority to execute and submit the above referenced agreement and
related documents is exempt from California Environmental Quality Act ("CEQA")
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August 20, 2019
review, because it is a continuing administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378; and
B. Approve the Federal Equitable Sharing Agreement and Annual Certification Report, in
substantially the same form as submitted herewith; and
C. Authorize the Police Chief and City Administrator to execute the Federal Equitable
Sharing Agreement and Annual Certification Report and submit to the Department of Justice
and the Department of Treasury on behalf of the City of Vernon.
1. 2019 Equitable Sharing Agreement and Annual Certification Report
9. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of July
1 through July 15, 2019
Recommendation:
A. Receive and file.
1. Police Department Activity Report - 07/01/19 to 07/15/19
10. Public Works
Award of Services Agreement with Sally Swanson Architects, Inc. for City Contract No.
CS-1110: Americans with Disabilities Act (ADA) Self Evaluation and Transition Plan
Recommendation:
A. Find that the approval of the proposed services agreement with Sally Swanson Architects,
Inc. to prepare a citywide accessibility evaluation and transition plan is exempt under the
California Environmental Quality Act ("CEQA") in accordance with Sections 15262
(Feasibility and Planning Studies) and 15306 (Information Collection); and
B. Approve a Services Agreement with Sally Swanson Architects, Inc., in substantially the
same form as attached herewith, for an amount not to exceed $139,930.00 for the preparation
of a Citywide Accessibility Evaluation and Transition Plan; and
C. Authorize the City Administrator to execute a Services Agreement with Sally Swanson
Architects, Inc. for a one-year term and an effective date of August 20, 2019.
1. Services Agreement for CS -I 110: ADA Self Evaluation and Transition Plan
11. Public Works
Reject all Bids Received for City Contract No. CS-1055: Remodel of 3361 Fruitland
Avenue
Recommendation:
A. Find that the subject Capital Improvement Project is categorically exempt under the
California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section
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15301, Existing Facilities, part (a), because the project is merely to make interior or exterior
alterations involving partitions, plumbing, and electrical conveyances; and
B. Reject all bid proposals received for City Contract No. CS-1055: Remodel of 3361
Fruitland Avenue.
NEW BUSINESS
12. City Administration
Amendment No. 1 to the Reimbursement Agreement with the Consolidated Fire
Protection District of Los Angeles County
Recommendation:
A. Find that the approval of Amendment No. 1 with the Fire Protection District of Los
Angeles County is exempt from California Environmental Quality Act ("CEQA") review,
because it is an administrative action that will not result in direct or indirect physical changes
in the environment and, therefore, does not constitute a "project" as defined by CEQA
Guidelines section 15378; and
B. Approve Amendment No. 1 to the Reimbursement Agreement with the Consolidated Fire
Protection District of Los Angeles County ("LA County Fire"), in substantially the same form
as submitted herewith, for an amount not -to -exceed $100,000; and
C. Authorize the City Administrator to execute Amendment No. 1 with LA County Fire for
the purpose of initiating a Municipal Services Review to be performed by the Los Angeles
County Local Agency Formation Commission ("LAFCO").
1. Amendment No. 1 to Reimbursement Agreement with LA County Fire
2. LA County Fire Transition Process in Brief
13. Fire Department
Amendment No. 1 to the Services Agreement between the City of Vernon and JSB Fire
Protection, LLC
Recommendation:
A. Find that the approval proposed action is exempt from California Environmental Quality
Act ("CEQA") review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378; and
B. Approve Amendment No. 1 to the Services Agreement with JSB Fire Protection, LLC,
(Contract No. FD-0224), in substantially the same form as submitted herewith, increasing the
existing not -to -exceed amount of $78,000.00 by an additional $85,000.00, for a total contract
value of $163,000.00; and
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C. Authorize the City Administrator to execute Amendment No. 1 with JSB Fire Protection,
LLC to cover the cost of anticipated fire plan checks through the remainder of the contract
term.
1. Amendment No I - JSB Services Agreement
14. Public Works
Award of a Professional Services Agreement to Mott MacDonald Group, Inc. for
Technical, Engineering, and EIR Documents Review Services for the California High -
Speed Rail Project
Recommendation:
A. Find that approval of the proposed action is categorically exempt under the California
Environmental Quality Act ("CEQA") in accordance with Section 15306, because the scope
of the agreement consists of research and analysis, which will not result in a serious or major
disturbance to any environmental resource and which will not commit the City to any project;
and
B. Approve a Professional Services Agreement with Mott MacDonald Group, Inc. ("Mott
MacDonald"), in substantially the same form as submitted herewith, for Technical,
Engineering, and Environmental Impact Report ("EIR") Documents Review Services for the
California High -Speed Rail Project; and
C. Authorize the City Administrator to execute the Professional Services Agreement in an
amount not to exceed $155,875.50 for Phase I of the Agreement and in an amount not to
exceed $228,895.37 for Phase II of the Agreement, for a total cost of $384,770.87.
1. Professional Services Agreement with Mott MacDonald Group, Inc.
15. Public Utilities
Award of Services Agreement to Richard C. Slade & Associates LLC for On -Call
Professional Hydrogeological Services
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental
Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15306, because the
scope of the agreement consists of research, analysis, and resource evaluation activities which
will not result in serious or major disturbances to environmental resources and which will not
commit the City to any project; and
B. Approve a Services Agreement with Richard C. Slade & Associates LLC, in substantially
the same form as submitted herewith, in an amount not to exceed $375,000 for On -Call
Professional Hydrogeological Services; and
C. Authorize the City Administrator to execute the Services Agreement with Richard C.
Slade & Associates LLC with an effective date of September 1, 2019.
1. Proposed Services Agreement with Richard C. Slade & Associates for On -Call
Professional Hydrogeological Services
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ORAL REPORTS
City Administrator Reports — brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
CLOSED SESSION
16. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(4)
Number of potential cases: 1
17. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
IBEW Local 47,
Vernon Professional Firefighters Association, and
Vernon Fire Management Association,
18. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case Nos. 19STCV08859 and 19STCP02411
City of Vernon v. Bicent (California) Malburg LLC et al.
JAMS Reference No. 1220062657
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at
4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the
meeting set forth on this agenda. Dated this 15th day of August 2019.
Deborah A. Harrington, Interim City Clerk
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