20190917 Regular City Council Meeting - Agenda (3)California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon
City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's
website at www.cityofvemon.org.
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participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at
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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, September 17, 2019, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Fbarra, Mayor
Leticia Lopez, Mayor Pro-Tem
William Davis, Council Member
Carol Menke, Council Member
Vacant, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject
matter jurisdiction of the City Council. The public will also be given a chance to comment on matters
which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATION
Human Resources
Employee Service Pin Awards for August 2019
Recommendation:
No action required by City Council. This is a presentation only.
1. Service Pin List for August 2019
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed
from the Consent Calendar by any member of the Council. Those items removed will be considered
immediately after the Consent Calendar.
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Regular City Council Meeting Agenda
September 17, 2019
2. City Administration
Report on FY 2018/2019 Vernon CommUNITY Fund Grant Committee Activity
Recommendation:
A. Find that receiving this report on grants awarded by the Vernon CommUNITY Fund
Grant Committee is exempt from California Environmental Quality Act ("CEQA") review,
because it is an administrative action that will not result in direct or indirect physical changes
in the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378; and
B. Receive and file this report, as it is being provided for informational purposes only.
1. FY 2018/2019 Vernon CommUNITY Fund Grantee Award List
3. City Clerk
Claim for Damages from Joaquina Centeno Leon received on September 3, 2019.
Recommendation:
A. Receive and File
1. Claim for Damages: J. C. Leon 09-03-2019
4. Finance/ Treasury
Approval of City Payroll Warrant Register No. 759 Covering the Period of August 01
through August 31, 2019
Recommendation:
A. Approve City Payroll Warrant Register No. 759 which totals $4,741,155.81 and consists
of the following:
1) Ratification of direct deposits, checks and taxes totaling $3,759,185.62.
2) Checks and electronic fund transfers (EFT) paid through Operating bank account totaling
$981,970.19.
1. City Payroll Warrant Register No. 759
Finance/ Treasury
Approval of Operating Account Warrant Register No. 30 Covering the Period of August
27 through September 09, 2019
Recommendation:
A. Approve Operating Account Warrant Register No. 30 which totals $5,985,772.27 and
consists of the following:
1) Ratification of electronic payments totaling $5,365,062.81.
2) Ratification of the issuance of early checks totaling $603,333.49.
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Regular City Council Meeting Agenda
September 17, 2019
3) Authorization to issue pending checks totaling $17,375.97.
1. Operating Account Warrant Register No. 30
6. Fire Department
Supplemental No. 637 to Services Agreement with Verdugo Fire Communications
Dispatch
Recommendation:
A. Find that the approval proposed action is exempt from California Environmental Quality
Act ("CEQA") review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378; and
B. Ratify Supplemental No. 637 to the Services Agreement with Verdugo Fire
Communications Dispatch, (Contract No. FD-0201), increasing the existing contract amount
of $313,277.00 by an additional $60,026.50 to cover service costs in FY 2019/20, for a total
contract value of $373,303.50 over the lifetime of the agreement; and
C. Authorize the Purchasing Department to issue payment(s) for Supplemental No. 637 to
cover projected dispatch service costs during Fiscal Year 2019/20 until such time that the
transition to LA County Fire Dispatch is complete and dispatch services with LA County are
fully operational.
1. Verdugo Fire Communications Dispatch Projected Services during FY 2019-2020
7. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of
August 1 through August 15, 2019
Recommendation:
A. Receive and file.
1. Police Department Activity Report - 08/01/19 to 08/15/19
Public Utilities
Acceptance of Work and Notice of Completion for Contract No. LP-0434 —Well No. 16
Pump and Motor Project
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (CEQA) review because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines § 15378; and
B. Accept the Work by General Pump Company, Inc. with regard to the Well No. 16 Pump
and Motor project, Contract No. LP-0434; and
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Regular City Council Meeting Agenda
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C. Authorize the Interim General Manager of Public Utilities to submit for recordation to the
Los Angeles County Registrar-Recorder/County Clerk ("County Clerk") the Notice of
Completion for the Well No. 16 Pump and Motor Project.
1. Notice of Completion for Well 16 Pump and Motor Project, Contract No. LP-0434
NEW BUSINESS
9. City Administration
Resolution Appointing Jim Enriquez to Serve as Interim Fire Chief and Approving and
Authorizing the Execution of a Related Temporary At -Will Employment Agreement
Recommendation:
A. Find that approval of the proposed actions are exempt from California Environmental
Quality Act (CEQA) review, because they are administrative activities that will not result in
direct or indirect physical changes in the environment, and therefore do not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. Adopt the attached resolution appointing Jim Enriquez to serve as Interim Fire Chief of the
City of Vernon effective September 17, 2019, and approving and authorizing the execution of
a related temporary at -will employment agreement.
1. Resolution - Interim Fire Chief Appointment
10. Finance/ Treasury
Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for
Professional Auditing Services for Fiscal Years 2016-2018
Recommendation:
A. Find that approval of the proposed action is exempt from the California Environmental
Quality Act (CEQA), because it is a continuing administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378. Even if such were a project, it
would be exempt from CEQA review in accordance with Section 15061(b)(3), the general
rule is that CEQA only applies to activities that may have a significant effect on the
environment; and
B. Find that it is in the best interest of the City to approve a direct award of the contract and
exempt this amendment from competitive selection based on this determination pursuant to
City Code Article IV Section 2.17.12(B)(2); and
C. Approve Amendment No. 2 to the services agreement with Vasquez & Company LLP for
professional auditing services for fiscal years 2016-2018, in substantially the same form as
submitted herewith, renewing the agreement through August 6, 2020 for a total not to exceed
amount of $110,000 for the renewal term; and
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Regular City Council Meeting Agenda
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D. Authorize the City Administrator to execute Amendment No. 2 to provide Audit Services
for one additional Fiscal Year (Year Ended June 30, 2019) to audit the Annual Financial
Report of the City and Epic Land Solution's Phase II Asset Valuation Report.
1. Vasquez Professional Auditing Services
2. Vasquez Engagement Letter
3. Vasquez Cost Proposal
4. Amendment No. 2 with Vasquez
11. Finance/ Treasury
Services Agreement with Epic Land Solutions, Inc. for Infrastructure Valuation In
Accordance with GASB 34 and 51
Recommendation:
A. Find that approval of the proposed action, is exempt under the California Environmental
Quality Act (CEQA), because it is a continuing administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378. Even if such were considered a
project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the
general rule is that CEQA only applies to activities that may have a significant effect on the
environment; and
B. Find that the best interests of the City are served by a direct award of the contract without a
competitive selection process, pursuant to Section 2.17.12 (B) (2) of the Vernon Municipal
Code; and
C. Approve the agreement with Epic Land Solutions, Inc. ("Epic"), in substantially the same
form as submitted herewith, with a term of one year ending September 16, 2020 at a cost not
to exceed $140,000; and
D. Authorize the City Administrator to execute the agreement with Epic to complete Phase 2
of the infrastructure valuation of Vernon Public Utilities assets in accordance with GASB 34
and 51.
1. Epic Land Solutions Services Agreement
12. Public Works
Approval of Amendment No. 1 to a Contract with Interwest Consulting Group for On -
Call Building Plan Check and Inspection Services
Recommendation:
A. Find that approval of the proposed amendment to the Services Agreement with Interwest
Consulting Group, is exempt from California Environmental Quality Act (CEQA) review,
because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore is not a "project' as defined by CEQA Guidelines,
Section 15378; and
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Regular City Council Meeting Agenda
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B. Approve Amendment No. 1 to Contract No. CS-0792 for On -Call Building Plan Check
and Inspections Services with Interwest Consulting Group ("Interwest"), in substantially the
same form as submitted herewith, extending the agreement for an additional three (3) months,
with no increase to the not -to -exceed cost of $195,000; and
C. Authorize the City Administrator to execute Amendment No. 1 with Interwest to provide
additional time to secure a new services agreement, in accordance with the City's competitive
bidding process.
1. Amendment No. 1 - Interwest Consulting Group
ORAL REPORTS
City Administrator Reports — brief reports on activities and other brief announcements by the City
Administrator and Department Heads.
CLOSED SESSION
13. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
Vernon Professional Firefighters Association, and
Vernon Fire Management Association
14. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case Nos. 19STCV08859 and 19STCP02411
City of Vernon v. Bicent (California) Malburg LLC et al.
JAMS Reference No. 1220062657
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at
4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the
meeting set forth on this agenda. Dated this 12th day of September 2019.
Lo
Deborah A. Harrington, Interim City Clerk
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