20191001 Regular City Council Meeting - Agenda (3)California Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon
City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's
website at www.cityofvemon.org.
Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at
least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that
reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, October 01, 2019, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Fbarra, Mayor
Leticia Lopez, Mayor Pro-Tem
William Davis, Council Member
Carol Menke, Council Member
Vacant, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
Vernon Professional Firefighters Association, and
Vernon Fire Management Association
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case No. 19STCV08859
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City of Vernon v. Bicent (California) Malburg LLC
Los Angeles Superior Court Case No.19STCP02411 and JAMS Reference No.
1220062657
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject
matter jurisdiction of the City Council. The public will also be given a chance to comment on matters
which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATION
4. Human Resources
Recognition of Retiring Employee - Todd R. Schoenig, Fire Battalion Chief
Recommendation:
A. Acknowledge and present a proclamation to retiring employee Todd R. Schoenig, Fire
Battalion Chief, in recognition of his dedicated service to the City of Vernon.
1. Proclamation - T. Schoenig
5. Police Department
A Proclamation Declaring the Month of October 2019 as "National Breast Cancer
Awareness Month" in the City of Vernon
Recommendation:
A. Acknowledge and announce a Proclamation declaring the Month of October 2019 as
"National Breast Cancer Awareness Month" in the City of Vernon
1. Proclamation - Breast Cancer Awareness Month
6. Public Utilities
City of Vernon Water Rate Study and Water Rate Schedule Adoption Process
(Proposition 218 Compliance)
Presentation by: City staff and Dan Bergmann of Interstate Gas Services, Inc.
Recommendation:
This item is a presentation only. No action required by City Council.
1. Water Rate Study
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed
from the Consent Calendar by any member of the Council. Those items removed will be considered
immediately after the Consent Calendar.
7. City Clerk
Minutes of the Regular City Council Meeting Held on September 17, 2019
Recommendation:
A. Receive and File.
1. 2019-09-17 City Council Minutes
City Clerk
Minutes of the Regular City Council Meeting Held on September 3, 2019
Recommendation:
A. Receive and File
1. 2019-09-03 City Council Minutes
9. City Clerk
Minutes of the Regular City Council Meeting Held on August 20, 2019
Recommendation:
A. Receive and File.
1. 2019-08-20 City Council Minutes
10. Finance/ Treasury
Approval of Federal Funds for Street Improvements Account Warrant Register No. 30
Covering the Period of September 10 through September 23, 2019
Recommendation:
A. Approve Federal Funds for Street Improvements Account Warrant Register No. 30 which
totals $16,600.23 and consists of the following:
1) Ratification of electronic payments totaling $16,600.23.
1. Federal Funds for Street Improvements Warrant Register No. 30
11. Finance/ Treasury
Approval of Operating Account Warrant Register No. 31 Covering the Period of
September 10 through September 23, 2019
Recommendation:
A. Approve Operating Account Warrant Register No. 31 which totals $7,627,184.82 and
consists of the following:
1) Ratification of electronic payments totaling $7,333,554.71.
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2) Ratification of the issuance of early checks totaling $253,527.11.
3) Authorization to issue pending checks totaling $40,103.00.
1. Operating Account Warrant Register No. 31
12. Fire Department
Fire Department Activity Report for the Period of August 16 through August 31, 2019
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 08/16/19 to 08/31/19
13. Human Resources
Amended Building and Planning Manager Job Description
Recommendation:
A. Find that approval of the attached job description revision in this staff report is exempt
from California Environmental Quality Act (CEQA) review, because it is an administrative
activity that will not result in direct or indirect physical changes in the environment and
therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and
B. Approve amended Building and Planning Manager Job Description to more accurately
reflect the duties, responsibilities and requirements of this position effective October 1, 2019.
1. Amended Building and Planning Manager Job Description
14. Police Department
Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant
Agreement
Recommendation:
A. Find that the approval of the proposed agreement is exempt from California
Environmental Quality Act ("CEQA") review, because it is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Approve an agreement between the City of Vernon and the Office of Traffic Safety, in
substantially the same form as submitted herewith, for a one (1) year term; and
C. Authorize the City Administrator, Police Chief, and Police Sergeant to execute an
agreement between the City of Vernon and the Office of Traffic Safety for participation in the
Selective Traffic Enforcement Program (STEP) with an effective date of October 1, 2019.
1. STEP Grant Agreement with the Office of Public Safety
15. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of
August 16 through August 31, 2019
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Recommendation:
A. Receive and file.
1. Police Department Activity Report - 08/16/19 to 08/31/19
16. Public Utilities
Ratification of the Submission to the California Energy Commission of the Attestation
of the Veracity of the 2018 Power Source Disclosure Program Annual Report and
Approval of the 2018 Power Content Label
Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. Ratify the submission to the California Energy Commission of the attestation, signed by
Vernon Public Utilities' Interim General Manager, of the veracity of the 2018 Power Source
Disclosure Program Annual Report; and
C. Approve the 2018 Power Content Label and authorize its submission to the California
Energy Commission.
1. 2018 Power Source Disclosure Program Annual Report
2. 2018 Power Content Label
17. Public Works
Public Works Department August 2019 Monthly Building Report
Recommendation:
A. Receive and File.
1. Public Works Department August 2019 Building Report
NEW BUSINESS
18. City Administration
Resolution Appointing Lisa M. Pope to Serve as City Clerk and Approving and
Authorizing the Execution of a Related At -Will Employment Agreement
Recommendation:
A. Find that approval of the proposed actions are exempt from California Environmental
Quality Act (CEQA) review, because they are administrative activities that will not result in
direct or indirect physical changes in the environment, and therefore do not constitute a
"project" as defined by CEQA Guidelines section 15378; and
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B. Adopt the attached resolution appointing Lisa M. Pope to serve as City Clerk of the City
of Vernon effective October 7, 2019, and approving and authorizing the execution of a related
at -will employment agreement.
1. Resolution - City Clerk Appointment & Employment Agreement
19. Finance/ Treasury
Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for
Professional Auditing Services for Fiscal Years 2016-2018
Recommendation:
A. Find that approval of the proposed action is exempt from the California Environmental
Quality Act (CEQA), because it is a continuing administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378. Even if such were a project, it
would be exempt from CEQA review in accordance with Section 15061(b)(3), the general
rule is that CEQA only applies to activities that may have a significant effect on the
environment; and
B. Find that it is in the best interest of the City to approve a direct award of the contract and
exempt this amendment from competitive selection based on this determination pursuant to
City Code Article IV Section 2.17.12(B)(2); and
C. Approve Amendment No. 2 to the services agreement with Vasquez & Company LLP for
professional auditing services for fiscal years 2016-2018, in substantially the same form as
submitted herewith, renewing the agreement through August 6, 2020 for a total not to exceed
amount of $110,000 for the renewal term; and
D. Authorize the City Administrator to execute Amendment No. 2 to provide Audit Services
for one additional Fiscal Year (Year Ended June 30, 2019) to audit the Annual Financial
Report of the City and Epic Land Solution's Phase II Asset Valuation Report.
1. Vasquez Professional Auditing Services
2. Vasquez Engagement Letter
3. Vasquez Cost Proposal
4. Amendment No. 2 with Vasquez
20. Fire Department
Agreement with the Consolidated Fire Protection District of Los Angeles County for
Dispatch Services
Recommendation:
A. Find that the approval of the proposed actions are exempt from California Environmental
Quality Act ("CEQA") review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
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B. Repeal the City Council's approval of the Agreement with the Consolidated Fire
Protection District of Los Angeles County for Dispatch Services approved by minute order on
September 3, 2019; and
C. Approve a revised Agreement with the Consolidated Fire Protection District of Los
Angeles County for Dispatch Services, in substantially the same form as submitted herewith,
to provide dispatch services at a rate of $40.13 per incident in addition to start-up costs
(annual dispatch service cost estimated to be $73,438 and start-up transition costs estimated
to be $521,609); and
D. Authorize the Mayor to execute a Services Agreement with the Fire District, to provide
dispatch services to the City of Vernon with a tentative effective date of October 21, 2019;
and
E. Authorize for the termination of the current dispatch services agreement with the City of
Burbank, the City of Glendale and the City of Pasadena (hereinafter referred to collectively as
the "Verdugo Cities") effective the day after the dispatch service agreement with Fire District
takes effect.
1. Dispatch Service Agreement with LA County Fire
21. Human Resources
A Resolution of the City Council of the City of Vernon Approving a Side Letter of
Agreement by and between the City of Vernon and the Vernon Professional Firefighters
Association, Local 2312
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment and therefore does not constitute a
"project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the
City of Vernon and the Vernon Professional Firefighters Association, Local 2312.
1. Resolution - VPFA Side Letter Agreement
22. Human Resources
A Resolution of the City Council of the City of Vernon Approving a Side Letter of
Agreement by and between the City of Vernon and the Vernon Fire Management
Association
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative activity that will
not result in direct or indirect physical changes in the environment and therefore does not
constitute a "project" as defined by CEQA Guidelines Section 15378; and
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B. Adopt the attached resolution approving the Side Letter of Agreement by and between the
City of Vernon and the Vernon Fire Management Association
1. Resolution - VFMA Side Letter Agreement
ORAL REPORTS
City Administrator Reports — brief reports on activities and other brief announcements by the City
Administrator.
City Council Reports — brief AB 1234 reports, or report on: activities, announcements, or directives to staff.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at
4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the
meeting set forth on this agenda. Dated this 26th day of September, 2019.
LE
Deborah A. Harrington, Interim City Clerk
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